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City Council Minutes 2007 11-13-07 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. ]KENDALL COUNTY. ILLINOIS., HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY. NOVEMBER 13.2007. Mayor Bard called the meeting to order at 8:45 P.M and led the Council in the Pledge of Allegiance. i ROLL CALL Clerk Milschewski called the roll. Ward I Leslie Present Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Chief Martin, Police Lieutenant Schwartzkopf, Director of Park & Recreation Mogle, Community Development Director Miller, Public Relations Officer Spies and City Engineer Wywrot. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA �- Mayor Burd amended the agenda by removing 418 - In -Town Road Program — Proposed Addendum 41 for Engineering Services — (PW 2007 -161) from the consent agenda and placed in on the regular agenda and by tabling 420 - Ordinance Approving an Amendment to the Downtown Yorkville Tax Increment Financing Redevelopment Project Area Which Removes Certain Parcels from the Project Area - (COW 2007 -40). Alderman Besco asked that the executive session be moved from the end of the agenda to prior to the Mayor's Report. A motion was made by Alderman Besco to approve the amendments to the agenda; seconded by Alderman Munns. Motion carried unanim ously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Tuesday, December 4, 2007 City Hall Conference Room Economic Development Committee 7:00 P.M., Tuesday, November 20, 2007 City Hall Council Chambers Administration Committee 7:00 P.M., Tuesday, December 4, 2007 City Hall Council Chambers Public Safety Committee 6:00 P.M., Tuesday, November 20, 2007 City of Yorkville Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. The Minutes of the Regular Meetine of the Citv Council — November 13, 2007 — na2e 2 CITIZEN COMMENTS Tony Graff, resident and candidate for 50` District State Representative invited the Council to attend his campaign kick -off at the Stonefire Restaurant on November 15, 2007 from 5:00 p.m. to 7:30 p.m. He stated that he looked forward to representing the citizens of Yorkville and invited the Council to contact him any time. CONSENT AGENDA - 1. Monthly Treasurer's Report for September 2007 (ADM 2007 -88) 2. Annual Treasurer's Report for Fiscal Year 2007 (ADM 2007 -89) 3. Risk Management Annual Bill — approve payment in an amount not to exceed $199.285.91 and authorize Finance Director to renew contract (ADM 2007 -98) 4. Water Department Report for July 2007 (PW 2007 -153) 5. Water Department Report for August 2007 (PW 2007 -154) 6. Raintree Village Units 1 -6 — Letter of Credit Reductions — authorize release and/or reduction of letters of credit, as presented, subject to legal review and receipt of sufficient waivers of lien that demonstrate work guaranteed by SSA bonds has been paid for and verification that the developer has no outstanding debt owed to city (PW 2007 -158) 7. In -Town Road Program — Sidewalk Easement Agreement — authorize Mayor and City Clerk to execute (PW 2007 -160) 8. Speedway Station — Storm Sewer Replacement — approve proposal with S&.K Excavating and Trucking, Inc. in an amount not to exceed $12,000.00 (PW 2007 -165) 9. Autumn Creek Unit 1 — Bond Reduction No. 1 — authorize sitework bond reduction in an amount not to exceed $5,291,681.62 and earthwork bond reduction in an amount not to exceed $1,710,272.08, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -166) 10. Kendallwood Estates — Offsite Easement — authorize Mayor and City Clerk to execute (PW 2007- 167) 11. Game Farm Road/Somonauk Street — Plat of Highways (PW 2007 -168) a. Smith Engineering Consultants Addendum 41 — authorize Mayor and City Clerk to execute b. Resolution 2007 -57 - MFT Appropriation Resolution — authorize City Clerk to execute 12. Gruber - Kostel Dental Office — Release Letter of Credit — authorize release of Castle Bank Letter of Credit #7000272244 -900 in the amount of $204,003.80 (PW 2007 -172) 13. Yorkville Market Square — Letter of Credit Reduction 41 — authorize reduction in an amount not to exceed $670,684.40, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -175) 14. Grande Reserve Unit 23 — Sitework Letter of Credit Reduction #1— authorize reduction in an amount not to exceed $2,720,667.61, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -176) 15. Autumn Creek Unit 2 — Plat of Easement — authorize Mayor and City Clerk to execute (PW 2007- 177) 16. Wells 3 & 4 Treatment Facility — Change Order #5 — authorize an 89 day time extension and authorize Mayor to execute (PW 2007 -178) 17. Well No. 4 Rehabilitation — Sole Source Contractor — approve as presented (PW 2007 -157) 18. Cannonball Estates — Storm Sewer Final Acceptance and LOC Reduction 41 — accept storm sewer system in Unit 1 and Unit 2 and authorize reduction to Benchmark Bank Letter of Credit #11220 for Unit I in an amount not to exceed $106,129.24 and authorize reduction to Benchmark Bank Letter of Credit #11221 for Unit 2 in an amount not to exceed $77,607.58 (PW 2007 -161) 19. Requests for Sponsorship Recommended by the Human Resource Commission (COW 2007 -41) a. Mutual Ground, Inc.- approve sponsorship in the amount of $100.00 b. Bristol- Kendall Fire Department Fireworks - approve sponsorship in the amount of $250.00 c. DeKalb, Kane South and Kendall Counties, Inc. Baseball - approve sponsorship in the amount of $100.00 d. Salvation Army Golden Diners - approve sponsorship in the amount of $250.00 e. Kendall County Health Department "Share Your Blessing Program" - approve sponsorship in the amount of $100.00 20. Approval of Historical Street Name — Rita Murphy (COW 2007 -42) 21. Set Public Hearing Date on Estimated Tax Levy — authorize City Clerk to set public hearing date for November 27, 2007 (COW 2007 -43) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Besco; seconded by Alderman Munms. The Minutes of the Regular Meeting of the Citv Council — November 13, 2007 — uage 3 Motion approved by a roll call vote. Ayes -8 Nays -0 Leslie -aye, Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL Director Miller reported that the next meeting would be November 14, 2007. There will be a Comprehensive Plan kick -off at 5:30 p.m. with the regular meeting following at 7:00 p.m. The Plan Commission consortium's next meeting was scheduled for November 15, 2007 at 7:00 p.m. at the Library. MINUTES FOR APPROVAL A motion was made by Alderman Munns to approve the minutes of the City Council meetings of September 25, 2007 and October 9, 2007 and the Committee of the Whole meeting of September 25, 2007; seconded by Alderman Besco. Motion approved unanimously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board Report dated November 7, 2007 totaling the following amounts: checks in the amount of $1,773,641.13 (vendors); $18,478.93 (payroll period ending 10/31/07); $253,014.92 (payroll period ending 10/27/07); for a total of $2,045,134.98; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Plocher -aye, Spears -aye, Sutcliff- -aye, Werderich -aye, Besco -aye, Golinski -aye, Leslie -aye EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the purpose of discussing: 1. The purchase or lease of real property for the use of the public body. 2. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. So moved by Alderman Leslie; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -8 Nays -0 Leslie -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye The City Council adjourned into executive session at 8:52 p.m. The City Council returned to regular session at 9:35 p.m. REPORTS MAYOR'S REPORT Appointment of City Attorney (CC 2007 -16) Mayor Burd reported that she interviewed several attorneys and concluded that Attorney Orr would be best for the position. She explained that Attorney Orr has an extensive knowledge of municipal law, state statutes and government. She also noted that staff supports the appointment and that Attorney Orr has worked at the city's TIF attorney for several years. Attorney Orr stated that she would be honored to be Yorkville's city attorney. She commented that it has been exciting to see what has happened in Yorkville and to be a part of its future_ She indicated that she wanted to meet with everyone on the Council individually to discuss how she operates and her role. . Alderman Munns asked if Attorney Orr was aware of the possibility of the city hiring a fiill -time attorney and she stated that she was and could assist with the possibility. Mayor Burd entertained a motion to approve the appointment of Kathleen Field Orr as City Attorney. So moved by Alderman Munns; seconded by Alderman Leslie. The Minutes of the Regular Meeting of the Citv Council — November 13, 2007 — rage 4 Alderman Golinski commented that he wished Attorney Orr would have met with the Council before tonight's vote. He indicated that he had never met her before and he hasn't seen her resume. Mayor Burd stated that Attorney Orr's resume was in the paper and that she also sent an email to the Council. The Council indicated that none of them had seen Attorney Orr's resume. Attorney Orr asked the Council to give her a chance to show that she can do the job. She stated that she appreciated the challenge. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Leslie -aye, Sutcliff -aye, Munns -aye I Attorney Orr introduced Lisa Gal iano, her associate, who would be working in tandem with her and noted that she works with a team of attorneys so she can have experts in various fields available. Reconsideration of 2007 -69 - An Ordinance Amending Ordinance 2007 -53 (Governing Ordinance) CC 2007 -15 There was some confusion amongst the Council as to what was to be voted on. Mayor Burd explained that this item was previously vetoed and the motion is to reconsider the ordinance and vote on the original ordinance vetoed. She stated that either the aldermen vote in favor of it or against it; six "yes" votes will overturn the veto. Alderman Munns asked Attorney Orr her legal opinion. She stated that if it is desired to reconsider the ordinance, a motion is needed from someone from the prevailing side or someone who was in favor of it. If the majority of the aldermen present and voting (same as present at the original vote) carry the motion, there can be a re -vote on the ordinance. A motion was made by Alderman Munns to reconsider Ordinance 2007 -69, an ordinance amending Ordinance 2007 -53 (Governing Ordinance) of the United City of Yorkville City Code. Attorney Orr noted for the record that Alderman Munns was on the prevailing side when the motion was originally presented to the City Council. There was still some confusion, so Attorney Orr explained that this motion is to confirm whether or not the Council is going to re -vote. Alderman Leslie noted that the Council already voted to reconsider at the October 23, 2007 City Council meeting and the motion was approved. City Administrator McLaughlin gave Attorney Orr the history of the amendment and veto. He explained that this is a vote to override the veto. Attorney Orr clarified that the motion as stated was incorrect; it should be a motion to override the veto. Alderman Munns withdrew his motion. A motion was made by Alderman Munns to override the veto of Ordinance 2007-69, an ordinance amending Ordinance 2007 -53 (Governing Ordinance) of the United City of Yorkville City Code; seconded by Alderman Besco. Alderman Munns asked Attorney Orr if she was City Attorney at the time of the veto how she would have advised the mayor. Attorney Orr stated that this was a policy decision by the mayor and she stays out of policy decisions. Alderman Munns commented that he did not feel that this was that important of an issue for the mayor to veto the majority of the Council. He stated that the veto was used on something that is not major for the runnin of the city. Alderman Leslie stated that the recent momentum of the Council seems positive and he would like to avoid a veto at any cost. He stated that he spent four hours over lunch with the mayor where he received good feedback at to terms of her thoughts however the veto was still a concern for him. He felt it perpetuated a division among the Council. Mayor Burd shared her thoughts with the Council. She stated that there has been some discussion at to her motives on writing the Governing Ordinance. She stated that what bothered the most under the former administration was that the mayor made decisions that certain aldermen could not be chairmen based on his judgment. She saw the Governing Ordinance as her legacy; aldermen in the future would not be subject to this type of judgmental analysis by anyone else sitting on the Council. The constituents are the ones to make judgment of the merits of the elected officials. She vetoed the amendment because it was affecting something she had wanted to pass on. The Minutes of the Regular Meeting of the Citv Council — November 13, 2007 — uaee 5 Alderman Besco commented that just because the mayor wrote it doesn't make it right. He stated that when the Governing Ordinance was originally approved it was acknowledged that it was a working document and there were to be corrections. He agreed with Alderman Leslie that there is a division in the Council and felt it was getting larger. He stated that the Council is here to work for the people. He felt that this is a non -issue and it was ridiculous to veto something of so little importance that will mean so much. He felt that this could state her legacy. He asked the Council to think hard if the city is going to l move forward or stagnate with infighting and bickering. He supported moving forward. Alderman Spears stated that it is a good point; the Council is here to work and represent their constituents. She noted that both Ward IV aldermen voted for the amendment so the mayor vetoed against the residents of Ward IV. She further noted that by vetoing a vote, the mayor vetoes every resident represented by the affirmative vote. Alderman Spears stated that she has been asked by residents if the mayor will be vetoing everything. She agreed that this was a minor issue and still shouldn't be under discussion. She felt that the situation was a disgrace. Alderman Plocher stated that some committees work well together but this doesn't happen in all committees. He stated his vote will remain the same. Alderman Munns asked the mayor to reconsider and rescind her veto. He noted that she did not like the way the old administration ran "rough shot" over some council members however she is doing the same thing. Alderman Spears stated that it has been mentioned that this whole situation is because of the appointment of the School Board liaison. She explained that she was against Alderman Sutcliff as the liaison because she felt that there was a conflict of interest. Alderman Sutcliff works for the school district as a substitute teacher and she felt it was not a good thing represent the city with her employer. Alderman Sutcliff stated that she works as a substitute teacher for the Kendall County Special Education Cooperative and has not worked for the school district this calendar year. She felt that her employment is the newest reason not to appoint her as liaison. The original reason was that Alderman Munns wanted to be the liaison. She felt the conflict of interest reason was the newest effort of Alderman Spears to control the Public Safety Committee. She agreed that the Council was elected to represent their constituents but felt that this was not happening in this committee. She disagreed that the vetoed amendment wasn't important; she felt it was important to someone. She stated that she would be attending the School Board meetings anyway whether she was liaison or not because it is an interest of hers. She stated that it was not a conflict of interest in any way, shape or form. Mayor Burd commented that there had been talk about taking away people's votes and this committee voted 3 -1 to have Alderman Sutcliff be the liaison. The ch airman had people who are not on the Public Safety Committee vote to take away the votes of these three aldermen. Aldermen not on the committee who do not have to deal with the situation are dictating to the three members of the Public Safety Committee and they should be ashamed of what they did. Because of her veto, one of the three aldermen has to agree with the majority that what was done with the amendment was right. She stated that if this does happen, she was fine with the decision. Alderman Leslie noted that the Public Safety Committee has one senior alderman with three newly elected aldermen. He felt the dynamic would be different if there were another senior alderman in the mix. He felt that in the future this should be addressed as he was in favor of the Governing Ordinance being redrafted from time to time. Mayor Burd agreed and noted that there was talk of "kicking out" the entire ordinance. She stated that she wrote the ordinance to empower the aldermen take away powers that the mayor had. She asked them to consider against this. Alderman Leslie suggested someone call the question and Mayor Burd stated that this was her opportunity to speak. Alderman Spears noted that the mayor spoke more times than her ordinance allows. Mayor Burd called Alderman Spears out of order and questioned the amount of time Alderman Spears spoke. Alderman Golinski asked Attorney Orr at what point could he could the call the question. Mayor Burd noted that he could call the question if everyone had the opportunity to speak. She noted Alderman Werderich hadn't spoke yet and offered him the opportunity which he declined. Alderman Golinski called the question. The Minutes of the ReLyular Meetine of the Citv Council — November 13, 2007 — nape 6 Motion failed by a roll call vote. Ayes -5 Nays -3 Sutcliff- -nay, Munns -aye, Spears -aye, Plocher -nay, Werderich -nay, Golinski -aye, Besco -aye, Leslie -aye CITY COUNCIL REPORT No report. _ ATTORNEY'S REPORT - ' No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that the well contractor will be making a second attempt to put Well 47 back in action tomorrow. CHIEF OF POLICE'S REPORT Lieutenant Schwartzkopf reported on the following: • The next Citizen's Police Academy classes begin November 26, 2007. • The MDA will be having a fund raiser where the Chief will be locked up and will need pledges to "get out of jail ". Both Yorkville and Oswego are participating. • Police testing was held on November 10, 2007. There were 135 applications with 101 applicants showing up for the testing. DIRECTOR OF PARKS & RECREATION'S REPORT Director Mogle reported that three out of five park projects are in process. The Whispering Meadows playground and BMX track are in and the projects should be finished in the spring, 2008. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported that the deadline for the January newsletter is December 7, 2007 and that the Holiday under the Stars event will be held on November 30, 2007 COMMUNITY & LIAISON REPORT KenCom Alderman Spears reported that she attended the KenCom Advisory Board meeting. She distributed a handout from KenCom (see attached). She read from a daily activity report concerning the events of October 30, 2007 at the Thomas Junior High School in Oswego. At 2:15 p.m. Kencom received a call regarding ammunition found at the high school and dispatched 22 officers from Oswego, Yorkville and the Kendall County Special Operation Unit. The officers locked down the school and the incident lasted until 4:38 p.m. While the lock down was occurring, Kencom also received routine police calls and fire calls however they also received a call for a domestic battery (three County units were dispatched), an accident with a school bus (twelve officers from Oswego and the Kendall County Special Operation Units were dispatched), an accident on Douglas Road and a robbery at a store (fourteen Oswego and Kendall County units were dispatched). Alderman Spears stated that KenCom has experienced a 67% growth in their workload since 2000 and has requested additional staff from the Kendall County Board. They provided the justification for adding five additional dispatch positions to KenCom such as a dedicated fire dispatcher. The additional staff was been approved by the KenCom Operations Committee as well as the KenCom Executive Board. A week ago, a County Finance Committee of the Whole meeting was held and while they budgeted for all five positions, they gave permission for only three new hires in March 2008. Because of this, KenCom will have to return to the County Board to further justify their request. Alderman Spears also noted that The Minutes of the Regular Meetine of the Citv Council — November 13. 2007 — Da2e 7 the Sheriffs Department met a similar fate when they were asked to reduce their request of five new positions to three. Alderman Spears commented that the safety of Kendall County residents and emergency personnel should not be a negotiating factor. Understaffed departments create a dangerous threat to the community. She encouraged the City Council and the public to contact County Board members and encourage them to approve the five KenCom and five Sheriff's Department positions in this budget to ensure a safe quality of life for the residents of Kendall County. Park Halloween Walk Alderman Plocher reported that he attended the Park Department Halloween Walk and he had to call the non - emergency number. Two officers responded quickly and he thanked them for their response. i School Board Alderman Sutcliff reported that she attended the School Board meeting where the teacher's contract was discussed. A tentative contract was reached and a strike was avoided. She hoped the division between the teachers and administration could be mended. She felt the School Board and teachers want to do the best for the students. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Route 34 /Sycamore Intersection Improvement — Letter of Understanding (PW 2007 -162) A motion was made by Alderman Besco to approve the Letter of Understanding with IDOT, as presented regarding the Route 34 /Sycamore Intersection Improvement; seconded by Alderman Spears. Alderman Munns commented that issues should be kept separate because the Fox Hill subdivision has been deserving of the light since the traffic study showed 20,000 cars /day goes by. He noted that the representative from Rob Roy Creek Falls is present and asked if questions could be directed to him about the developer's commitment to funding. Tony Graff stated that it was discussed that the developer would participate in the funding of a temporary light, contributing about $75,000.00, but he did not want to negotiate in public. He confirmed that the developer is still committed however it went from a letter of understanding to a legal document. He noted that the market has changed since the original conversations about the light and the developer is concerned with committing $300,000.00 for a four - legged intersection. He stated they are willing to work with the new city attorney on an agreement. Alderman Besco asked if the four - legged intersection would increase the value of the property. Mr. Graff indicated that it would but the developer has to balance the value with other concerns. He noted that the city is asking for other financial commitments in the Annexation Agreement. Alderman Leslie asked if Mr. Graff's client owned the property and Mr. Graff stated they did; they've owned it for twenty years. Alderman Leslie felt that the developer should commit to the four- legged intersection. Mr. Graff stated he would take the concern to the developer. Mayor Burd asked why the city couldn't build the four - legged intersection since it was only around $200,000.00. City Engineer Wywrot informed her that the $200,000.00 was for the three- legged light whereas the cost for the four - legged intersection is $300,000.00 to $400,000.00. Mayor Burd noted that the temporary light is half the price of a permanent light. Alderman Leslie stated that once the City Council approves the temporary signal, it commits to a permanent light by May 1, 2010. He felt that Mr. Graffis client should commit now so that the permanent light would not be impeded. He asked that the developer bring the city something so they could go forward with the four - legged intersection. Mr. Graff explained that the developer has already committed to a 25' right -of -way for the Route 34 improvements. They are also committing funds for the temporary light which can be installed in about 90 days versus a permanent three- legged light which would take about one year. Alderman Leslie asked Mr. Graff to bring his client to the table to negotiate the language needed in the Annexation Agreement to provide for a four - legged intersection. Mayor Burd suggested leaving the negotiation to the staff as they have been working with the developer. The Minutes of the ReLyular Meeting of the Citv Council — November 13. 2007 — nage 8 Alderman Munns noted that there are over one thousand residents in Fox Hill who can't get out of the subdivision safely and the Council promised the light would get done. Motion approved by a roll call vote. Ayes -7 Nays -1 Werderich -nay, Golinski -aye, Besco -aye, Leslie -aye Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye Route 34 /Sycamore Intersection Improvement — Agreement (PW 2007 -162) A motion was made by Alderman Besco to approve the agreement for Sycamore Road Intersection Improvements, as presented, subject to final legal and staff review; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Leslie -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye Werderich -aye, Golinski -aye In -Town Road Program — Proposed Addendum #1 for Engineering Services (PW 2007 -161) A motion was made by Alderman Besco to approve a proposed addendum 41 for engineering services to authorize increase in an amount not to exceed $20,243.75 and authorize the City Clerk and City Administrator to execute; seconded by Alderman Werderich. Alderman Besco stated he was asked to bring this forward. This is a Change Order to pay Smith Engineering for the executive stop work order the mayor issued for Heustis Street. He indicated that this is just one of the bills incurred by the stoppage of work. Alderman Spears asked if there were changes in the design that would warrant this cost. Mr. Wywrot explained that the road design wasn't changed however there is another change order that addresses the resident's drainage concerns. Mayor Burd asked if the change order had a beneficial effect because some resident drainage issues were addressed. Mr. Wywrot stated that drainage was improved. Alderman Besco clarified that the drainage issues were covered by a separate change order. Alderman Werderich asked if the $20,000.00 was spent to talk to people. Administrator McLaughlin stated that the charges were for the research and analysis of the issues brought forward by residents. Mr. Wywrot agreed the change order was for the cost of evaluating the residents concerns. Alderman Werderich stated that if Smith Engineering was so confident why did they charge $20,000.00. Alderman Leslie asked if Smith Engineering wavered from their original plan. He stated that the $20,000.00 was for the opportunity to stop work and show the public that they knew what they were doing. Mayor Burd stated that Mr. Wywrot noted that changes were made after the ward meeting. Mr. Wywrot stated originally the concern was the curb height but at the meeting drainage issues were brought up. Mayor Burd stated that the people who complained to her were concerned that the curbs would not allow the water to flow properly. She called a stop to the work because she was assured that there would be time for a ward meeting however they wanted to pave before the meeting. She indicated that she still has standing water in from of her home. The stop of the work was so the residents could have time to voice their concern before the project was completed. Alderman Golinski asked if the drainage issues could have been corrected even if the work proceeded on schedule. Mr. Wywrot stated that in hind sight, yes. Alderman Golinski read an email regarding the stop work which stated that it was Mr. Wywrot, Assistant City Administrator Olson, Director Dhuse and Smith Engineering opinions that any drainage issues could be handled after the asphalt was laid. Mayor Burd stated that she did not see this email and she was not advised of this. Alderman Plocher explained that he received calls from residents so he sat down with Smith Engineering and they assured him there would be time to have a ward meeting before the project was completed. He received word shortly afterward that the paving was ready to begin. As he was walking door to door handing out notices of the ward meeting, he met residents who had issues with drainage on Orange Street. The mayor asked him if a stop work order was necessary and he advised the mayor that it would probably be a good idea. He did not feel $20,000.00 should be billed to the city since Smith Engineering advised him that there would be time to have the meeting before this work began. Alderman Spears asked if Alderman Golinski was ever privy to the meetings with Smith Engineering. She also noted that staff advised the project to continue however they were ignored. This is costing the The Minutes of the Regular Meeting of the Citv Council — November 13, 2007 — Dage 9 city $20,000.00 plus whatever additional charges the Council still hasn't seen. She noted that the city has good staff who gives professional recommendations and they should be trusted. Mayor Burd asked Mr. Wywrot if he ever told her not to proceed with the stop order. Mr. Wywrot stated no. She asked Mr. Olson to tell her when he told her not to do the stop work order. Mr. Olson stated that he never told her not to do a stop work order however they discussed what a stop work order would cause. He also noted that she asked him if he was comfortable with Smith Engineering's design and he indicated that he was comfortable going forward with the project. She told Alderman Spears she was mistaken in saying she ignored staff. Alderman Spears stated that staff tonight clearly stated that the project could have proceeded with Smith Engineering's design. Mayor Burd stated that now they are saying this but they did not say anything before she made the decision. Alderman Spears stated that the city should have gone with the engineer's design and not have taken resident's opinions because it cost the city $20,000.00. Mayor Burd stated that this happened in her ward and she listens to the people in her ward. Alderman Spears reminded her that she represented the entire city. Mayor Burd stated that she took the leadership for the entire city with actions and she would do it again. Alderman Golinski addressed Alderman Spears question and explained he was not notified of the situation and it disturbed him quite a bit. He stated that it has been discussed that the Council should move forward in a positive manner and this is one area that needs work. He stated that he found out about the stop work order through email. His explained that his first thoughts were how this would affect the work schedule with school coming up and how it would affect the budget. He asked if any cost estimates were received before issuing the stop work order. Mayor Burd stated that they did not have any idea what it would cost; it was up to the whims of Aurora Blacktop. Alderman Leslie stated that he did not know if it was the wrong decision to delay the work but it did cost $20,000.00. He felt that the engineers and staff should be trusted. If the engineering was wrong, the road would have been tom up at an additional cost too. Alderman Besco stated that Smith Engineering told the city that they guaranteed their work. If they were wrong, it would have been fined at their cost. He stated that before any action like this is taken in the future, staff should be consulted. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Leslie -aye, Sutcliff -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2007 -78 Authorizing the Execution of an Amended and Restated Annexation Agreement (B & P Products) (PC 2007 -22) A motion was made by Alderman Leslie to approve an ordinance authorizing the execution of an amended and restated Annexation Agreement with B & P Properties, LLC, an Illinois Limited Liability Company ( "Owner ") and ( "Developer "), as presented, and authorize Mayor and City Clerk to execute all documents upon final legal review; seconded by Alderman Spears. Alderman Sutcliff asked what changed in the plan. Alderman Leslie stated that there were concerns with documentation (rectified by the developer) and density. There was no change to the plan only to the documentation. Attorney Kramer noted that both the Plan Commission and Economic Development Committee unanimously voted for the agreement. Motion approved by a roll call vote. Ayes -7 Nays -1 Golinski -aye, Besco -aye, Leslie -aye, Sutcliff -aye, Mums -aye, Spears -aye, Plocher -aye, Werderich -nay Ordinance 2007 - 79 Approving the Rezoning of Certain Property from R -1 to PUD Classification (B & P Products) (PC 2007 -22) A motion was made by Alderman Leslie to approve an ordinance rezoning certain property from M -1 to PUD Zoning Classification for B & P Properties, as presented, subject to final legal and staff review; seconded by Alderman Spears. The Minutes of the ReLyular MeetinLy of the Citv Council — November 13, 2007 — uaLm 10 Motion approved by a roll call vote. Ayes -7 Nays -1 Besco -aye, Leslie -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -nay, Golinski -aye i PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Alderman Besco asked staff to give a copy of the Governing Ordinance to all the new aldermen for their review. He stated that since it is in place it should be followed diligently. Mayor Burd indicated that the City Attorney also needs a copy of it. ADJOURNMENT Mayor Burd entertained a motion to adjourn. So moved by Alderman Plocher; seconded by Alderman Munns. Motion unanim ously approved by a viva voce vote. Meeting adjourned at 11:02 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois ENCO K M g�1 EMERGENCY COMMUNICATIONS FIRE -EMS Y R ( Q pLIC� : K V,L d L f o @IRE KenCom Provides .. t 1 � g Y Dispatch enc DE � Emer Services Oswego, ffin For These Agencie 1 1 I 11 ��, '� - "'a - " xl'7r g �s1 �.� .,:�>r.,�'': -nss, .,Y a+:•at.&[�: . ;,y y q �i, it (" �a: 4�aL � "Yt''�� ,+, �: a� p , n' e Y� y, .; '�' V Pr F `r Ss, , c� r .:1 ,+,�... I ,' .": w; 3W+,", . .p• n , + *'?'I" ,''+6,. :rt ti , hr . q` "�', .l� i ''r'xi'` _ .:t� f a: 1 . 4.'' I wh. r "'r4'x; 1. 9 xf �' 1 '' �.,ri•� n rry�':,1 ^�, . F. �: i',{ � } z' f - ,4"` '. 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