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City Council Minutes 2007 12-11-07 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY. DECEMBER 11, 2007. Mayor Pro Tem Munns called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Leslie Present Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Besco Present Spears Present Also present: City Administrator McLaughlin, Finance Director Mika, Director of Public Works Dhuse, Director of Park & Recreation Mogle, Community Development Director Miller, and City Engineer Wywrot. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Werderich requested that Item #10 - Sunflower Estates SSA 2006 -119 Abatement Ordinance - (ADM 2007 -113) be tabled until the next City Council meeting on December 18, 2007 because the numbers in the ordinance are different from those discussed at the Administration Committee meeting. City Administrator McLaughlin noted that Item #19 - Ordinance Approving the Revision of the 2007 - 2008 Fiscal Budget (ADM 2007 -52) has additional paperwork added. CONSENT AGENDA 1. Monthly Treasurer's Report for October 2007 (ADM 2007 -101) 2. Ordinance 2007 -80 - Raintree Village I SSA 2003 -100 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -105) 3. Ordinance 2007 -81 - Windette Ridge SSA 2003 -101 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -106) 4. Ordinance 2007 -82 - Central Grande Reserve SSA 2004 -104 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -107) 5. Ordinance 2007 -83 - Total Grande Reserve SSA 2004 -106 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -108) 6. Ordinance 2007 -84 - Raintree Village II SSA 2003 -107 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -109) 7. Ordinance 2007 -85 - Autumn Creek SSA 2005 -108 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -110) 8. Ordinance 2007 -86 - Bristol Bay I SSA 2005 -109 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -111) 9. Ordinance 2007 -87 - Fox Hill SSA 2004 -201 Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -112) 10. Ordinance 2007 -88 - Rob Roy Creek Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -114) 11. Ordinance 2007 -89 - Countryside Center TIF Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -115) 12. Ordinance 2007 -90 - Countryside Interceptor Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -116) 13. Ordinance 2007 -91- Fox Industrial Park Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -117) 14. Ordinance 2007 -92 - In -Town Road Program Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -118) 15. Ordinance 2007 -93 - Waterworks & Sewer Abatement Ordinance - authorize Mayor and City Clerk to execute (ADM 2007 -119) The Minutes of the ReLyular Meeting of the Citv Council — December 11, 2007 — DaLye 2 16. Ordinance 2007 -94 - Refinance Abatement Ordinance - authorize Mayor and City Clerk to. execute (ADM 2007 -120) 17. Exchange Server Proposal — approve as presented (ADM 2007 -121) 18. Ordinance 2007 -95 - Approving the Revision of the 2007 -2008 Fiscal Budget — authorize Mayor and City Clerk to execute (ADM 2007 -52) 19. Monthly Water Department Report for September 2007 (PW 2007 -179) 20. Monthly Water Department Report for September 2007 (PW 2007 -180) 21. Fox Hill Unit 7 — Letter of Credit Expiration — authorize City Clerk to call letter of credit if not renewed by January 28, 2008 (PW 2007 -183) 22. Kendallwood Estates — Site Development Letter of Credit Reduction #1— authorize reduction in Letter of Credit in an amount not to exceed S842,611.20, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -185) 23. Grande Reserve Unit 12 — Site Development Letter of Credit Reduction #2 — authorize reduction in Letter of Credit in an amount not to exceed $21,179.94, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -186) 24. Grande Reserve Unit 13 — Site Development Letter of Credit Reduction 42 — authorize reduction in Letter of Credit in an amount not to exceed $24,652.12, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -187) 25. Grande Reserve Unit 20 — Letter of Credit Expiration — authorize City Clerk to call letter of credit if not renewed by February 15, 2008 (PW 2007 -188) 26. Kylyn's Ridge Units 1 & 2 — Letter of Credit Release — authorize release of Old Second Bank Letter of Credit No. 382000062 in the amount of $275,902.38, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -189) 27. Bristol Bay (Galena Road Improvements) — Bond Release - authorize release of bond 9RM76027756 from The Guarantee Company of North America USA in the amount of $475,012.00 (PW 2007 -190) 28. Prairie Pointe — Letters of Credit Reduction #I - authorize reduction to Castle Bank Letter of Credit #7000273147 -900 in an amount not to exceed $151,041.98, authorize reduction to Castle Bank Letter of Credit #7000273147 -901 in an amount not to exceed $207,968.05, authorize reduction to Castle Bank Letter of Credit #7000280686 -900 in an amount not to exceed $23,902.59, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -191) 29. Mc Vickers Development — Sitework Letter of Credit Reduction #2 - — authorize reduction in Letter of Credit in an amount not to exceed $9913.25, subject to verification that the developer has no outstanding debts owed to city (PW 2007 -192) 30. In -Town Road Program (Utilities) — Change Order #4 — authorize Mayor and City Clerk to execute (2007 -194) 31. Route 34 /Sycamore Traffic Signal (PW 2007 -195) a. Bid Results — award to Gaffney's PMI in an amount not to exceed $113,193.75 b. Resolution 2007 -58 - MFT Resolution — authorize City Clerk to execute 32. Raging Waters — IDOT Letter of Understanding — authorize Mayor to execute (PW 2007 -196) 33. Yorkville Marketplace — IDOT Letter of Understanding — authorize Mayor to execute (PW 2007 -197) 34. Resolution 2007 -59 - Yorkville Marketplace Traffic Signal — IDOT Highway Permit and Resolution — authorize Mayor and City Clerk to execute (PW 2007 -198) 35. Boiler Machinery Insurance — approve as presented (PW 2007 -200) 36. Raintree Village Unit 1 — Route 71 Improvements & Offsite Sanitary - Final Acceptance — approve final acceptance of Raintree Village Unit 1 and offsite sanitary sewer, subject to completion of punchlist and receipt of satisfactory Bills of Sale and Warranty Bonds as presented (PW 2007 -199) A motion was made by Alderman Leslie to approve the Consent Agenda as amended; seconded by Alderman Golinski. i Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Munns -aye, Werderich -aye, Golinski -aye, Leslie -aye, Besco -aye, Sutcliff -aye, Spears -aye ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Pro Temp Munns entertained a motion to adjourn. So moved by Alderman Leslie; seconded by Alderman Werderich. Motion approved by a viva voce vote. I 1 The Minutes of the Regular Meeting of the Citv Council — December 11, 2007 — Dage 3 Meeting adjourned at 7:05 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk United City of Yorkville, Illinois SPECIAL CITY COUNCIL MEETING i December 11, 2007 t PLEASE PRINT NAME: ADDRESS: 109 Or-4W 478 �vCt ZorwA &bsi/ Jow 8 - 0 -3 M4,� s1 AL,� � z �oiri 4 2 , y��rzUr�c� ! SIGNIN