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City Council Packet 2012 02-28-12 �,��eap CIp. _ United City of Yorkville EST. 1836 800 Game Farm Road Yorkville, Illinois 60560 o� �� 4 Telephone: 630-553-4350 <LE �,�� Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday,February 28, 2012 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV George Gilson,Jr. Jackie Milschewski Marty Munns Rose Ann Spears Carlo Colosimo Larry Kot Chris Funkhouser Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: 1. Presentation of the First BUILD Program Permit to Christy Bartlett Public Hearings: Citizen Comments: Consent Agenda: 1. CC 2012-16 Bills for Payment - $815,365.02 2. ADM 2012-09 Monthly Treasurer's Report for January 2012 3. ADM 2012-12 Reciprocal Agreement on Exchange of Information Between the United City of Yorkville and the Illinois Department of Revenue—authorize Mayor and City Clerk to execute 4. ADM 2012-14 Copier Request for Proposals—authorize staff to issue a request for proposals for the lease of copier equipment for the City beginning November 1, 2012 5. PW 2012-14 Water Department Reports for December 2011 and January 2012 6. PW 2012-15 Resolution Approving a Revised Parkway Tree Program—authorize Mayor and City Clerk to execute 7. PW 2012-16 Resolution to Become a U.S. EPA WaterSense Promotional Partner—authorize Mayor and City Clerk to execute 8. PW 2012-17 Intergovernmental Agreement Between Kendall County and City of Yorkville Concerning the Storage of Bulk Rock Salt—authorize Mayor to execute 9. PW 2012-18 Rush-Copley Phase I Final Acceptance and Letter of Credit Reduction—accept public improvements for watermain and sanitary sewer as described in the Bill of Sale for ownership and maintenance and authorize reduction to Old Second Bank LOC#60101004772 in an amount not to exceed$121,677.03, subject to verification that the developer has no outstanding debt owed to the City for this project City Council Meeting Agenda February 28, 2012 Page 2 Consent Agenda (cont'd): 10. PW 2012-19 Kendall Marketplace Improvements—Change Order#2—authorize an increase in an amount not to exceed$20,000.00 and authorize Mayor to execute 11. PW 2012-20 Route 47 Improvements—Rt. 71 to Caton Farm Road—authorize staff to send a response to IDOT as presented in the memo from EEI Engineer Brad Sanderson dated February 16, 2012 12. PW 2012-21 Route 47 and Cannonball Intersection Improvements—Bid Results—award contract to Geneva Construction Co. in an amount not to exceed$895,274.94 Minutes for Approval: Mayor's Report: 1. CC 2012-17 River Road Bridge Intergovernmental Agreement Update 2. CC 2012 -18 Amended Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150, Public Employees Division and the United City of Yorkville 3. CC 2012-19 Appointment of Americans with Disabilities Act(ADA) Coordinator 4. CC 2012-20 Recreation Facility Alternatives Adhoc Committee Update Public Works Committee Report: 1. PW 2011-65 Kennedy Road Shared-Use Path—ITEP Bike Path Grant Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: 1. CC 2012-21 Raintree Park B Paving Bid Award Plan Commission: Zoning Board of Appeals: City Council Report: City Clerk's Report: City Treasurer's Report: Community and Liaison Report: Staff Report: Presentations (cont'd): 2. CC 2012-10 Fiscal Year 2013 Budget Presentation Additional Business: Executive Session: Adjournment: City Council Meeting Agenda February 28, 2012 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: March 15, 2012—6:00p.m.—City Hall Conference Room; Committee Departments Liaisons Chairman: Alderman Spears Finance Library Vice-Chairman: Alderman Gilson Administration Committee: Alderman Colosimo Committee: Alderman Munns ;ECONOMIC DEVELOPMENT: March 6, 2012—7.00 p.m.—City Hall Conference Room; Committee Departments Liaisons Chairman: Alderman Munns Community Development Plan Commission Vice-Chairman: Alderman Funkhouser Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Milschewski Kendall Co. Plan Commission Committee: Alderman Teeling PUBLIC SAFETY-: March---1 2012—6:30_p.m._7 City_Ha11 Conference Room; --- ------ ---- --- -------------------------- --------------------------------------- Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Kot School District Committee: Alderman Spears Committee: Alderman Funkhouser PUBLIC WORKS: March 20 2012—6:00 p.m.—City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Gilson Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering Y3SD Committee: Alderman Kot Parks and Recreation Committee: Alderman Teeling UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, February 28, 2012 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Presentation of First BUILD Program Permit to Christy Bartlett ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-16 Bills for Payment - $815,365.02 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2012-09 Monthly Treasurer's Report for January 2012 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2012-12 Reciprocal Agreement on Exchange of Information Between the United City of Yorkville and the Illinois Department of Revenue ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2012-14 Copier Request for Proposals ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2012-14 Water Department Reports for December 2011 and January 2012 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2012-15 Resolution Approving a Revised Parkway Tree Program ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2012-16 Resolution to Become a U.S. EPA WaterSense Promotional Partner ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2012-17 Intergovernmental Agreement Between Kendall County and City of Yorkville Concerning the Storage of Bulk Rock Salt ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2012-18 Rush-Copley Phase IA Final Acceptance and Letter of Credit Reduction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2012-19 Kendall Marketplace Improvements—Change Order#2 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2012-20 Route 47 Improvements—Rt. 71 to Caton Farm Road ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2012-21 Route 47 and Cannonball Intersection Improvements—Bid Results ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-17 River Road Bridge Intergovernmental Agreement Update ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2012-18 Amended Collective Bargaining Agreement with IUOE Local 150 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2012-19 Appointment of Americans with Disabilities Act (ADA) Coordinator ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2012-20 Recreation Facility Alternatives Adhoc Committee Update ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-65 Kennedy Road Shared-Use Path—ITEP Bike Path Grant ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-21 Raintree Park B Paving Bid Award ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATION: ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2012-10 Fiscal Year 2013 Budget Presentation ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ CA#1 EST. 1&36 ■ Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Public Works El CC 2012-16 Agenda Item Summary Memo Title: Bill Payments - $815,365.02 Meeting and Date: City Council 2/28/12 Synopsis: Approval of bill payments. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 02/21/12 UNITED CITY OF YQRKVILLE PAGE: 1 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512814 AA000003 DANIEL V. TRANSIER 013112 01/31/12 01 POLICE- 01/04/12 & 01/18/12 01-210-54-00-5467 300.00 02 ADMIN HEARINGS ** COMMENT ** INVOICE TOTAL: 300.00 CHECK TOTAL: 300.00 512815 ACCURINT LEXISNEXIS RISK DATA MGMT. 1249304-20111130 11/30/11 01 POLICE-NOVEMBER SEARCHES 01-210-54-00-5462 50.00 02 POLICE-INVOICE PAID TWICE 01-210-54-00-5462 -92.70 INVOICE TOTAL: -42.70 1249304-20111231 12/31/11 01 POLICE-DECEMBER SEARCHES 01-210-54-00-5462 50.00 INVOICE TOTAL: 50.00 1249304-20120131 01/31/12 01 POLICE-JANUARY SEARCHES 01-210-54-00-5462 61.30 INVOICE TOTAL: 61.30 CHECK TOTAL: 68.60 512816 ARAMARK ARAMARK UNIFORM SERVICES 610-7400087 01/31/12 01 STREETS-UNIFORMS 01-410-56-00-5600 34.57 02 WATER OP-UNIFORMS 51-510-56-00-5600 34.57 03 SEWER OP-UNIFORMS 52-520-56-00-5600 34.56 INVOICE TOTAL: 103.70 610 -7409712 02/07/12 01 STREETS-UNIFORMS 01-410-56-00-5600 28.25 02 WATER OP-UNIFORMS 51-510-56-00-5600 28.25 03 SEWER OP-UNIFORMS 52-520-56-00-5600 28.25 INVOICE TOTAL: 84.75 610-7419311 02/14/12 01 STREETS-UNIFORMS 01-410-56-00-5600 27.82 02 WATER OP-UINIFORMS 51-510-56-00-5600 27.82 -1- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512816 ARAMARK ARAMARK UNIFORM SERVICES 610-7419311 02/14/12 03 SEWER OP-UNIFORMS 52-520-56-00-5600 27.81 INVOICE TOTAL: 83.45 CHECK TOTAL: 271.90 512817 ATTLONG AT&T LONG DISTANCE 82893213-0112 02/01/12 01 POLICE-PD MAINLINE 01-210-54-00-5440 51.10 02 WATER OP-PUBLIC WORKS LINES 51-510-54-00-5440 35.31 INVOICE TOTAL: 86.41 CHECK TOTAL: 86.41 512818 BATTERYS BATTERY SERVICE CORPORATION 218431 02/09/12 01 STREETS-BATTERY 01-410-56-00-5656 14.72 INVOICE TOTAL: 14.72 CHECK TOTAL: 14.72 512819 BCBS BLUE CROSS BLUE SHIELD 020612 02/06/12 01 ADMIN SERVICES-MARCH 2012 01-640-52-00-5216 80,125.60 02 MEDICAL INSURANCE ** COMMENT ** 03 ADMIN SERVICES-MARCH 2012 01-640-52-00-5223 7,164.54 04 DENTAL INSURANCE ** COMMENT ** INVOICE TOTAL: 87,290.14 CHECK TOTAL: 87, 290.14 512820 BKFD BRISTOL KENDALL FIRE DEPART. 033112-DEV 02/08/12 01 TRUST/AGENCY-DEVELOPMENT FEES 95-000-24-00-2452 1,300.00 02 FOR NOV. 2011, DEC. 2011 & ** COMMENT ** -9- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512820 BKFD BRISTOL KENDALL FIRE DEPART. 033112-DEV 02/08/12 03 JAN. 2012 ** COMMENT ** INVOICE TOTAL: 1,300.00 CHECK TOTAL: 1,300.00 512821 CAMBRIA CAMBRIA SALES COMPANY INC. 32081 02/06/12 01 ADMIN-PAPER TOWELS, URINAL 01-110-56-00-5610 65.91 02 SCREEN ** COMMENT ** INVOICE TOTAL: 65.91 CHECK TOTAL: 65.91 512822 CARGILL CARGILL, INC 2900399847 02/07/12 01 WATER OP-BULK ROCK SALT 51-510-56-00-5638 2,526.07 INVOICE TOTAL: 2,526.07 CHECK TOTAL: 2,526.07 512823 CENTRALL CENTRAL LIMESTONE COMPANY, INC 15402 01/31/12 01 WATER OP-GRAVEL 51-510-56-00-5620 82.89 INVOICE TOTAL: 82.89 CHECK TOTAL: 82.89 512824 CHEMICAL CHEMICAL PUMP SALES & SERVICE 71711 02/08/12 01 WATER OP-COUPLING DUST CAP, 51-510-56-00-5638 962.60 02 PLUGS, HOSE, CORP STOP PVC ** COMMENT ** 03 INJECTION TUBE ASSEMBLY, CORP ** COMMENT ** 04 STOP KYNAR INJECTION TUBE ** COMMENT ** 05 ASSEMBLY ** COMMENT ** INVOICE TOTAL: 962.60 CHECK TOTAL: 962.60 -S- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512825 COLLEPRO COLLECTION PROFESSIONALS INC. 214830-J-013112 01/31/12 01 WATER OP-COMM. ON COLLECTIONS 51-510-54-00-5462 34.18 INVOICE TOTAL: 34.18 CHECK TOTAL: 34.18 512826 COMCAST COMCAST CABLE 012612 01/26/12 01 POLICE-MONTHLY CABLE 01-210-56-00-5620 4.17 INVOICE TOTAL: 4.17 CHECK TOTAL: 4.17 512827 COMED COMMONWEALTH EDISON 0435113116-0112 02/06/12 01 STREETS-LIGHTS 01-410-54-00-5480 118.70 INVOICE TOTAL: 118.70 0903040077-0112 02/01/12 01 STREETS-LIGHTS 01-410-54-00-5480 2,528.28 INVOICE TOTAL: 2,528.28 0908014004-0112 02/06/12 01 WATER OP-WELLS 51-510-54-00-5480 110.61 INVOICE TOTAL: 110.61 0966038077-0112 02/02/12 01 STREETS-LIGHTS 01-410-54-00-5480 148.41 INVOICE TOTAL: 148.41 1183088101-0112 02/01/12 01 SEWER OP-1107 PRAIRIE CROSSING 52-520-54-00-5480 139.83 INVOICE TOTAL: 139.83 1407125045-0112 02/06/12 01 SEWER OP-FOXHILL LIFT 52-520-54-00-5480 98.87 INVOICE TOTAL: 98.87 2019099044-0112 02/08/12 01 WATER OP-WELLS 51-510-54-00-5480 62.45 INVOICE TOTAL: 62.45 _n_ DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512827 COMED COMMONWEALTH EDISON 2668047007-0112 02/01/12 01 SEWER OP-1908 RAINTREE ROAD 52-520-54-00-5480 315.41 INVOICE TOTAL: 315.41 * 2961017043-0112 02/02/12 01 SEWER OP-LIFT STATIONS 52-520-54-00-5480 118.89 INVOICE TOTAL: 118.89 * 4085080033-0112 02/06/12 01 WATER OP-1991 CANNONBALL TRAIL 51-510-54-00-5480 416.09 INVOICE TOTAL: 416.09 * 4449087016-0112 02/08/12 01 SEWER OP-LIFT STATIONS 52-520-54-00-5480 1,510.53 INVOICE TOTAL: 1,510.53 * 4475093053-0112 02/03/12 01 WATER OP-610 TOWER LANE 51-510-54-00-5480 291.07 INVOICE TOTAL: 291.07 * 7090039005-0112 02/10/12 01 STREETS-LIGHTS 01-410-54-00-5480 21.40 INVOICE TOTAL: 21.40 * CHECK TOTAL: 5, 880.54 512828 DAVEAUTO DAVID L CHELSEN 18953 02/06/12 01 POLICE-BRAKE WORK 01-210-54-00-5495 276.00 INVOICE TOTAL: 276.00 * 18958 02/07/12 01 POLICE-BATTERY 01-210-54-00-5495 131.00 INVOICE TOTAL: 131.00 * CHECK TOTAL: 407.00 512829 DUTEK DU-TEK, INC. 544466 02/01/12 01 STREETS-HOSE ASSEMBLY 01-410-56-00-5640 157.50 INVOICE TOTAL: 157.50 * -S- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512829 DUTEK DU-TEK, INC. 544471 02/02/12 01 STREETS-WASHER SPLICE 01-410-56-00-5640 27.50 INVOICE TOTAL: 27.50 CHECK TOTAL: 185.00 512830 EEI ENGINEERING ENTERPRISES, INC. 50410 01/31/12 01 ADMIN SERVICES-WORK ON VARIOUS 01-640-54-00-5465 1,265.50 02 CITY PROJECTS ** COMMENT ** INVOICE TOTAL: 1,265.50 50411 01/31/12 01 ADMIN SERVICES-MUNICIPAL 01-640-54-00-5465 1, 900.00 02 ENGINEERING SERVICES ** COMMENT ** INVOICE TOTAL: 1,900.00 50412 01/31/12 01 ADMIN SERVICES-NORTH RT.47 01-640-54-00-5465 835.00 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 835.00 50413 01/31/12 01 ADMIN SERVICES-SOUTH RT.47 01-640-54-00-5465 250.50 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 250.50 50414 01/31/12 01 ADMIN SERVICES-RT.47 01-640-54-00-5465 289.50 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 289.50 50415 01/31/12 01 ADMIN SERVICES-CENTRAL RT.47 01-640-54-00-5465 1,907.00 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,907.00 * 50416 01/31/12 01 ADMIN SERVICES-RIVER ROAD 01-640-54-00-5465 1,031.25 02 BRIDGE IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,031.25 * -E- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512830 EEI ENGINEERING ENTERPRISES, INC. 50417 01/31/12 01 ADMIN SERVICES-2011 MFT 01-640-54-00-5465 140.50 INVOICE TOTAL: 140.50 * 50418 01/31/12 01 CW CAPITAL-SAFE ROUTES TO 23-230-60-00-6092 3, 779.50 02 SCHOOL ** COMMENT ** INVOICE TOTAL: 3,779.50 * 50419 01/31/12 01 ADMIN SERVICES-2011 KKCOM 01-640-54-00-5465 111.00 INVOICE TOTAL: 111.00 * 50420 01/31/12 01 ADMIN SERVICES-FOUNTAINVIEW 01-640-54-00-5465 167.00 INVOICE TOTAL: 167.00 * 50421 01/31/12 01 ADMIN SERVICES-BOOMBAH 01-640-54-00-5465 83.50 INVOICE TOTAL: 83.50 * 50422 01/31/12 01 ADMIN SERVICES-CANNONBALL & 01-640-54-00-5465 208.75 02 RT.47 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 208.75 * 50423 01/31/12 01 DEVELOPER ESCROW-GRANDE 90-034-34-00-0111 1,895.50 02 RESERVE ** COMMENT ** INVOICE TOTAL: 1,895.50 * 50424 01/31/12 01 ADMIN SERVICES-KENDALL 01-640-54-00-5465 3,352.07 02 MARKETPLACE IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 3,352.07 * 50425 01/31/12 01 DEVELOPER ESCROW-AUTUMN CREEK 90-019-19-00-0111 508.00 02 UNIT 1 RESUBDIVISION ** COMMENT ** INVOICE TOTAL: 508.00 * 50426 01/31/12 01 ADMIN SERVICES-WATER WORKS 01-640-54-00-5465 154.50 02 SYSTEM OPERATIONS CONSULTATION ** COMMENT ** INVOICE TOTAL: 154.50 * DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512830 EEI ENGINEERING ENTERPRISES, INC. 50427 01/31/12 01 ADMIN SERVICES-AUTUMN CREEK 01-640-54-00-5465 1,524.50 INVOICE TOTAL: 1,524.50 50428 01/31/12 01 ADMIN SERVICES-KENDALL COUNTY 01-640-54-00-5465 71.00 02 STORMWATER ORDINANCE ** COMMENT ** 03 TECHNICAL ADVISORY COMMITTEE ** COMMENT ** INVOICE TOTAL: 71.00 * 50429 01/31/12 01 ADMIN SERVICES-WINDETTE RIDGE 01-640-54-00-5465 1,040.25 INVOICE TOTAL: 1,040.25 * 50430 01/31/12 01 DEVELOPER ESCROW-WORSLEY'S 90-032-32-00-0111 257.50 02 RESUBDIVISION ** COMMENT ** INVOICE TOTAL: 257.50 * 50431 01/31/12 01 ADMIN SERVICES-RAGING WAVES 01-640-54-00-5465 3,971.00 INVOICE TOTAL: 3,971.00 * 50432 01/31/12 01 ADMIN SERVICES-RUSH-COPLEY 01-640-54-00-5465 270.00 02 REGIONAL STORMWATER ** COMMENT ** 03 CONVEYANCE ** COMMENT ** INVOICE TOTAL: 270.00 * 50433 01/31/12 01 ADMIN SERVICES-RUSH COPLEY 01-640-54-00-5465 270.00 02 PHASE 1 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 270.00 * 50434 01/31/12 01 ADMIN SERVICES-RUSH-COPLEY 01-640-54-00-5465 1,038.25 02 PHASE IA & STORM RETROFITS ** COMMENT ** 03 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,038.25 * 50435 01/31/12 01 ADMIN SERVICES-WARD MAPPING 01-640-54-00-5465 1,323.50 INVOICE TOTAL: 1,323.50 -R- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512830 EEI ENGINEERING ENTERPRISES, INC. 50436 01/31/12 01 ADMIN SERVICES-UTILITY PERMIT 01-640-54-00-5465 409.00 02 REVIEWS ** COMMENT ** INVOICE TOTAL: 409.00 * 50437 01/31/12 01 ADMIN SERVICES-COMED TRAIL 01-640-54-00-5465 459.00 INVOICE TOTAL: 459.00 * 50438 01/31/12 01 ADMIN SERVICES-BLACKBERRY 01-640-54-00-5465 501.00 02 CREEK DAM REMOVAL ** COMMENT ** INVOICE TOTAL: 501.00 * CHECK TOTAL: 29, 014.07 512831 EXELON EXELON ENERGY 200306900210 02/10/12 01 WATER OP-LIGHTS 51-510-54-00-5480 207.23 INVOICE TOTAL: 207.23 * CHECK TOTAL: 207.23 512832 FIRST FIRST PLACE RENTAL 220411-1 02/08/12 01 STREETS-FLAGS, MARKING PAINT 01-410-56-00-5620 233.40 02 WATER OP-FLAGS, MARKING PAINT 51-510-56-00-5620 160.62 03 SEWER OP-FLAGS, MARKING PAINT 52-520-56-00-5620 146.22 INVOICE TOTAL: 540.24 CHECK TOTAL: 540.24 512833 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT 021012 02/10/12 01 ADMIN SERVICES-ELIMINATE 01-640-52-00-5230 3,600.00 02 NEGATIVE RESERVE BALANCE ** COMMENT ** INVOICE TOTAL: 3,600.00 CHECK TOTAL: 3,600.00 0 DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512834 FLEET FLEET SAFETY SUPPLY 54609 01/31/12 01 STREETS-GASKET ENCAP, LENS 01-410-54-00-5495 102.32 02 SECTION ** COMMENT ** INVOICE TOTAL: 102.32 * CHECK TOTAL: 102.32 512835 FVFS FOX VALLEY FIRE 6 SAFETY 675552 01/30/12 01 STREETS-ANNUAL INSPECTION 01-410-56-00-5656 456.70 INVOICE TOTAL: 456.70 * CHECK TOTAL: 456.70 512836 GRANDREN GRAND RENTAL STATION 15926 01/26/12 01 STREETS-PULLER 01-410-56-00-5656 6.60 INVOICE TOTAL: 6.60 * CHECK TOTAL: 6.60 512837 HDSUPPLY HD SUPPLY WATERWORKS, LTD. 4343382 01/31/12 01 WATER OP-TRADED IN 3 505-B FOR 51-510-56-00-5664 314.12 02 TRADE IN OUT OF WARRANTY ** COMMENT ** 03 REPLACEMENT ** COMMENT ** INVOICE TOTAL: 314.12 CHECK TOTAL: 314.12 512838 HOGAN FARM PLAN 03 479354 02/03/12 01 STREETS BALL JOINT, LEVER, 01-410-54-00-5495 107.19 02 SPRING ** COMMENT ** INVOICE TOTAL: 107.19 CHECK TOTAL: 107.19 DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512839 ILCPAA ILLINOIS CITIZENS POLICE 012912 01/29/12 01 POLICE-MEMBERSHIP RENEWAL 01-210-56-00-5670 25.00 INVOICE TOTAL: 25.00 CHECK TOTAL: 25.00 512840 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN 025789 02/06/12 01 STREETS-REPLACED BROKEN ENGINE 01-410-54-00-5495 2,328.74 02 BELL HOUSING ** COMMENT ** 03 WATER OP-REPLACED BROKEN 51-510-54-00-5495 2,328.73 04 ENGINE BELL HOUSING ** COMMENT ** INVOICE TOTAL: 4,657.47 CHECK TOTAL: 4,657.47 512841 INTEGRYS INTEGRYS ENERGY SERVICES, INC 18842883-1 02/07/12 01 WATER OP-2921 BRISTOL RIDGE 51-510-54-00-5480 5,035.78 INVOICE TOTAL: 5,035.78 * 18842894-1 02/07/12 01 WATER OP-2224 TREMONT STREET 51-510-54-00-5480 3,128.32 INVOICE TOTAL: 3,128.32 * 18850398-1 02/07/12 01 WATER OP-WELL 3 & 4 51-510-54-00-5480 5,431.04 INVOICE TOTAL: 5,431.04 * 18869367- 1 02/08/12 01 SEWER OP-420 FAIRHAVEN 52-520-54-00-5480 161.32 INVOICE TOTAL: 161.32 * CHECK TOTAL: 13, 756.46 512842 IPRF ILLINOIS PUBLIC RISK FUND 5385 02/02/12 01 ADMIN SERVICES-MARCH WORKERS 01-640 52-00-5231 9,451.00 _11_ DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512842 IPRF ILLINOIS PUBLIC RISK FUND 5385 02/02/12 02 COMPENSATION ** COMMENT ** INVOICE TOTAL: 9,451.00 CHECK TOTAL: 9, 451.00 512843 JOHNSOIL JOHNSON OIL COMPANY IL NP33015812 02/01/12 01 POLICE-GASOLINE 01-210-56-00-5695 1,144.86 INVOICE TOTAL: 1,144.86 CHECK TOTAL: 1, 144.86 512844 KCRECORD KENDALL COUNTY RECORD 3298 01/19/12 01 POLICE-PATROL OFFICER DISPLAY 01-210-54-00-5411 92.25 02 AD ** COMMENT ** INVOICE TOTAL: 92.25 3531 01/26/12 01 POLICE-PATROL OFFICER DISPLAY 01-210-54-00-5411 92.25 02 AD ** COMMENT ** INVOICE TOTAL: 92.25 CHECK TOTAL: 184.50 512845 KCSHERIF KENDALL COUNTY SHERIFF'S OFFIC R002 02/01/12 01 POLICE-JAN. - APRIL 2012 RANGE 01-210-54-00-5462 166.68 02 USER FEE ** COMMENT ** 03 ADMIN-MAY - DEC 2012 RANGE 01-000-14-00-1400 333.32 04 USER FEE ** COMMENT ** INVOICE TOTAL: 500.00 CHECK TOTAL: 500.00 512846 KENPRINT ANNETTE M. POWELL DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512846 KENPRINT ANNETTE M. POWELL 18797 02/03/12 01 FINANCE-2500 PAYROLL ENVELOPES 01-120-56-00-5610 394.50 02 AND 2500 AP ENVELOPES ** COMMENT ** INVOICE TOTAL: 394.50 CHECK TOTAL: 394.50 512847 KONICAMI KONICA MINOLTA BUSINESS 220085444 01/30/12 01 POLICE-COPIER CHARGES 01-210-54-00-5430 21.47 INVOICE TOTAL: 21.47 220085445 01/30/12 01 ADMIN COLOR COPIER CHARGE 01-110-54-00-5430 283.98 02 ADMIN -B/W COPIER CHARGES 01-110-54-00-5430 284.56 INVOICE TOTAL: 568.54 220085486 01/30/12 01 WATER OP-COPIER CHARGE 51-510-54-00-5430 7.55 INVOICE TOTAL: 7.55 220085487 01/30/12 01 POLICE-COPIER CHARGES 01-210-54-00-5430 54.60 INVOICE TOTAL: 54.60 220085488 01/30/12 01 COMM/DEV-COPIER CHARGES 01-220-54-00-5430 55.75 INVOICE TOTAL: 55.75 CHECK TOTAL: 707.91 512848 LANEMUCH LANER, MUCHIN, DOMBROW, BECKER 392688 02/01/12 01 ADMIN SERVICES-LOCAL 150 01-640-54-00-5463 45.00 02 INTEREST ARBITRATION ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 512849 MCKIRGN RANDY MCKIRGAN �v DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512849 MCKIRGN RANDY MCKIRGAN 72111 01/12/12 01 STREETS-BIO-DIESEL 01-410-56-00-5695 806.46 02 WATER OP-BIO-DIESEL 51-510-56-00-5695 806.46 03 SEWER OP-BIO-DIESEL 52-520-56-00-5695 806.46 INVOICE TOTAL: 2,419.38 * 72171 01/19/12 01 STREETS-BIO-DIESEL 01-410-56-00-5695 716.82 02 WATER OP-BIO-DIESEL 51-510-56-00-5695 716.82 03 SEWER OP-BIO-DIESEL 52-520-56-00-5695 716.81 INVOICE TOTAL: 2,150.45 * CHECK TOTAL: 4,569.83 512850 MENLAND MENARDS - YORKVILLE 55433 02/03/12 01 STREETS-BATTERIES 01-410-56-00-5620 2.19 INVOICE TOTAL: 2.19 * 56083-12 02/06/12 01 STREETS-TEFLON PASTE, PVC 01-410-56-00-5656 5.22 02 BUSH ** COMMENT ** INVOICE TOTAL: 5.22 * 56377 02/07/12 01 STREETS-STUD 01-410-56-00-5620 14.97 INVOICE TOTAL: 14.97 * 56732 02/09/12 01 WATER OP-BATTERIES 51-510-56-00-5620 10.99 INVOICE TOTAL: 10.99 * CHECK TOTAL: 33.37 512851 MERLIN DEYCO, INC. 15344 02/04/12 01 POLICE-OIL CHANGE 01-210-54-00-5495 34.43 INVOICE TOTAL: 34.43 * 15369 02/06/12 01 POLICE TIRE PLUG 01-210-54-00-5495 11.64 INVOICE TOTAL: 11.64 * CHECK TOTAL: 46.07 -lA- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512852 MESIROW MESIROW INSURANCE SERVICES INC 759679 01/31/12 01 ADMIN-COMMERCIAL PACKAGE 01-000-14-00-1400 10,813.00 02 INSTALLMENT 5 OF 10 ** COMMENT ** INVOICE TOTAL: 10,813.00 CHECK TOTAL: 10, 813.00 512853 MJELECT MJ ELECTRICAL SUPPLY, INC. 1126639-01 02/06/12 01 WATER OP-BATTERY 51-510-56-00-5635 57.00 INVOICE TOTAL: 57.00 CHECK TOTAL: 57.00 512854 MOONBEAM DIANE GIANNELLI OAKLEY 146 12/27/11 01 ADMIN-DECEMBER 27 CC MEETING 01-110-54-00-5462 50.00 INVOICE TOTAL: 50.00 147 01/10/11 01 ADMIN-JANUARY 10 CC MEETING 01-110-54-00-5462 50.00 INVOICE TOTAL: 50.00 148 01/24/12 01 ADMIN-JANUARY 24 CC MEETING 01-110-54-00-5462 50.00 INVOICE TOTAL: 50.00 CHECK TOTAL: 150.00 512855 NICOR NICOR GAS 00-41-22-8748 4-0112 02/07/12 01 ADMIN-1107 PRAIRIE LANE 01-110-54-00-5480 69.25 INVOICE TOTAL: 69.25 15-41-50-1000 6-0112 02/08/12 01 ADMIN-804 GAME FARM RD 01-110-54-00-5480 312.69 INVOICE TOTAL: 312.69 15-63-74-5733 2-0112 02/06/12 01 ADMIN-1955 BRIDGE STREET 01-110-54-00-5480 29.53 INVOICE TOTAL: 29.53 _iS_ DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512855 NICOR NICOR GAS 15-64-61-3532 5-0112 02/07/12 01 ADMIN-1991 CANNONBALL TRAIL 01-110-54-00-5480 36.14 INVOICE TOTAL: 36.14 * 20 52-56-2042 1-0112 02/08/12 01 ADMIN-420 FAIRHAVEN DR 01-110-54-00-5480 77.90 INVOICE TOTAL: 77.90 * 23-45-61-4862 5-0112 02/03/12 01 ADMIN-101 BRUELL STREET 01-110-54-00-5480 80.92 INVOICE TOTAL: 80.92 * 31-61-67-2493 1-0112 02/07/12 01 ADMIN-276 WINDHAM RD 01-110-54-00-5480 28.99 INVOICE TOTAL: 28.99 * 45-12-25-4081 3-0112 02/03/12 01 ADMIN-201 W. HYDRAULIC STREET 01-110-54-00-5480 230.52 INVOICE TOTAL: 230.52 * 46-69-47-6727 1-0112 02/07/12 01 ADMIN-1975 BRIDGE STREET 01-110-54-00-5480 64.23 INVOICE TOTAL: 64.23 * 49-25-61-1000 5-0112 02/03/12 01 ADMIN-1 VAN EMMON RD 01-110-54-00-5480 153.71 INVOICE TOTAL: 153.71 * 66-70-44-6942 9-0112 02/08/12 01 ADMIN -100 RAINTREE RD 01-110-54-00-5480 84.60 INVOICE TOTAL: 84.60 * CHECK TOTAL: 1, 168.48 512856 ORRK KATHLEEN FIELD ORR & ASSOC. 13661 02/06/12 01 ADMIN-MISCELLANEOUS LEGAL 01-640-54-00-5456 3,612.50 02 MATTERS, MEETINGS, ORDINANCES ** COMMENT ** 03 DEVELOPER ESCROW-GRANDE 90-030-30-00-0011 95.00 04 RESERVE SSA MATTERS ** COMMENT ** 05 DEVELOPER ESCROW-GRANDE 90-034-34-00-0011 2,007.67 06 RESERVE LOC ** COMMENT ** -iR- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512856 ORRK KATHLEEN FIELD ORR & ASSOC. 13661 02/06/12 07 DOWNTOWN TIF-TIF MATTERS 88-880-54-00-5466 1,966.50 08 COMM/DEV-ZONING & VARIANCE 01-220-54-00-5466 585.83 09 MATTERS ** COMMENT ** 10 SEWER OP-SEWER MATTERS 52-520-54-00-5462 38.00 11 DEVELOPER ESCROW-EVERGREEN 90-037-37-00-0011 266.00 12 FARM ESTATES MATTERS ** COMMENT ** INVOICE TOTAL: 8,571.50 CHECK TOTAL: 8,571.50 512857 PARADISE PARADISE CAR WASH 222268 02/01/12 01 POLICE-CAR WASHES 01-210-54-00-5495 18.00 INVOICE TOTAL: 18.00 CHECK TOTAL: 18.00 512858 QUILL QUILL CORPORATION 1009656 02/08/12 01 POLICE-REPLACEMENT DRUM, CD 01-210-56-00-5610 174.98 02 ENVELOPES ** COMMENT ** INVOICE TOTAL: 174.98 1042744 02/09/12 01 ADMIN-CARPET CLEANER 01-110-56-00-5610 9.26 INVOICE TOTAL: 9.26 721694 01/27/12 01 ADMIN--MERCHANDISE RETURN 01-110-56-00-5610 -14.36 02 CREDIT ** COMMENT ** INVOICE TOTAL: -14.36 9736602 01/27/12 01 ADMIN-POST-IT NOTES, PAPER 01-110-56-00-5610 31.89 02 CLIPS ** COMMENT ** INVOICE TOTAL: 31.89 9971371 02/07/12 01 ADMIN-STORAGE BOXES, ENVELOPES 01-110-56-00-5610 67.12 INVOICE TOTAL: 67.12 CHECK TOTAL: 268.89 17 DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- 512859 R0000594 BRIAN BETZWISER 021412 02/14/12 01 PW CAPITAL-185 WOLF STREET 21-211-92-00-8050 4,448.03 02 INTEREST PAYMENT #40 ** COMMENT ** 03 PW CAPITAL-185 WOLF STREET 21-211-92-00-8000 2,409.89 04 PRINCIPAL PAYMENT #40 ** COMMENT ** INVOICE TOTAL: 6,857.92 * CHECK TOTAL: 6, 857.92 512860 R0001007 NICOLE PENA 012512 02/17/12 01 ADMIN-BEECHER DEPOSIT REFUND 01-000-24-00-2410 50.00 INVOICE TOTAL: 50.00 * CHECK TOTAL: 50.00 512861 R0001008 CASE#10CH0869, STEVEN H. BAER 021512 02/15/12 01 DEVELOPER ESCROW-REFUND OF 90-033-33-00-0011 585.00 02 APPLICATION FEE AND DEPOSITS ** COMMENT ** 03 DUE TO WITHDRAWL ** COMMENT ** INVOICE TOTAL: 585.00 CHECK TOTAL: 585.00 512862 SECBLDR SECURITY BUILDERS SUPPLY CO 218160 01/30/12 01 STREETS-PART NEEDED FOR 01-410-56-00-5656 11.00 02 BEECHER CENTER DOOR REPAIR ** COMMENT ** INVOICE TOTAL: 11.00 CHECK TOTAL: 11.00 512863 SHELL SHELL OIL CO. 065159923202 02/03/12 01 STREETS-GASOLINE 01-410-56-00-5695 1,300.08 -1R- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512863 SHELL SHELL OIL CO. 065159923202 02/03/12 02 WATER OP GASOLINE 51-510-56 00-5695 1, 300.08 03 SEWER OP-GASOLINE 52-520-56-00-5695 1,300.07 INVOICE TOTAL: 3,900.23 CHECK TOTAL: 3, 900.23 512864 SOFTWARE SOFTWARE PERFORMANCE 410852 02/07/12 01 ADMIN-TRAVEL CHARGE 01-640-54-00-5462 25.00 INVOICE TOTAL: 25.00 CHECK TOTAL: 25.00 512865 STERLING STERLING CODIFIERS, INC. 12124 01/31/12 01 ADMIN-SUPPLEMENT #28 01-110-54-00-5451 919.00 INVOICE TOTAL: 919.00 CHECK TOTAL: 919.00 512866 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC 20120053 02/01/12 01 MFT-COLD PATCH 15-155-56-00-5633 1,326.58 INVOICE TOTAL: 1,326.58 CHECK TOTAL: 1,326.58 512867 VEOLIA VEOLIA ES SOLID WASTE MIDWEST T00000746135 01/25/12 01 HEALTH & SANITATION-JANUARY 01-540-54-00-5442 98, 706.50 02 SERVICE ** COMMENT ** INVOICE TOTAL: 98,706.50 CHECK TOTAL: 98, 706.50 10_ DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512868 WAREHOUS WAREHOUSE DIRECT 1442724-0 02/06/12 01 FINANCE-PRINTER CARTRIDGE 01-120-56-00-5610 10.27 02 WATER OP-PRINTER CARTRIDGE 51-510-56-00-5620 137.70 03 SEWER OP-PRINTER CARTRIDGE 52-520-56-00-5620 57.54 INVOICE TOTAL: 205.51 * C1442724-0 02/07/12 01 FINANCE-FREIGHT CHARGE REFUND 01-120-56-00-5610 -0.41 02 WATER OP-FREIGHT CHARGE REFUND 51-510-56-00-5620 -5.59 03 SEWER OP-FREIGHT CHARGE REFUND 52-520-56-00-5620 2.33 INVOICE TOTAL: -8.33 * CHECK TOTAL: 197.18 512869 WATERSYS WATER SOLUTIONS UNLIMITED, INC 31066 01/30/12 01 WATER OP-CHEMICALS 51-510-56-00-5638 2,587.50 INVOICE TOTAL: 2,587.50 * CHECK TOTAL: 2,587.50 512870 WERDERW WALLY WERDERICH 020812 02/08/12 01 POLICE-01/11/12 & 01/25/11 01-210-54-00-5467 300.00 02 ADMIN HEARINGS ** COMMENT ** INVOICE TOTAL: 300.00 CHECK TOTAL: 300.00 512871 WHOLTIRE WHOLESALE TIRE 140058 01/04/12 01 POLICE-DIAGNOSTIC SCAN, TIRE 0.1-210-54-00-5495 82.00 02 REPAIR ** COMMENT ** INVOICE TOTAL: 82.00 CHECK TOTAL: 82.00 DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512872 WTRPRD WATER PRODUCTS, INC. 0230539 01/30/12 01 WATER OP-SINGLE BAND REPAIR 51-510-56-00-5620 810.78 02 CLAMPS ** COMMENT ** INVOICE TOTAL: 810.78 0230634 02/07/12 01 WATER OP-INVISION REGISTER, 51-510-56-00-5664 103.17 02 ENCODER REGISTER LID, HINGEPIN ** COMMENT ** 03 TAMPER PLUGS, BOTTOM GASKET ** COMMENT ** 04 FOR METER, METER CHAMBER RING ** COMMENT ** INVOICE TOTAL: 103.17 CHECK TOTAL: 913.95 512873 YBSD YORKVILLE BRISTOL 020312 02/03/12 01 TRUST & AGENCY-JANUARY 2012 95-000-24-00-2450 249,360.88 02 SANITARY FEES ** COMMENT ** INVOICE TOTAL: 249,360.88 CHECK TOTAL: 249,360.88 512874 YORKACE YORKVILLE ACE & RADIO SHACK 142164 01/27/12 01 STREETS-PROGRAMABLE THERMOSTAT 01-410-56-00-5656 41.99 02 FOR CITY HALL ** COMMENT ** INVOICE TOTAL: 41.99 142165 01/27/12 01 STREETS-FIRE SAFE MUFFLER 01-410-54-00-5495 44.99 INVOICE TOTAL: 44.99 142282 02/02/12 01 STREETS-TAP CARDED 01-410-56-00-5656 6.49 INVOICE TOTAL: 6.49 142389 02/13/12 01 STREETS-CHAIN LOOP 01-410-56-00-5620 43.98 INVOICE TOTAL: 43.98 DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- 512874 YORKACE YORKVILLE ACE & RADIO SHACK 142393 02/13/12 01 STREETS-2 BAR STOOLS O1-410-56-00-5630 89.98 INVOICE TOTAL: 89.98 * 142402 02/14/12 01 STREETS-3 TREATMENT PLANT KEYS 01-410-56-00-5656 7.47 INVOICE TOTAL: 7.47 * 142403 02/14/12 01 WATER OP-WATER TOWER KEYS 51-510-56-00-5620 14.94 INVOICE TOTAL: 14.94 * CHECK TOTAL: 249.84 512875 YORKCLER YORKVILLE CLERK'S ACCOUNT 151698 02/08/12 01 WATER OP-RELEASE WATER LIENS 51-510-54-00-5462 49.00 02 DEVELOPER ESCROW-ORDINANCE 90-034-34-00-0011 70.00 03 INVOLVING GRANDE RESERVE ** COMMENT ** INVOICE TOTAL: 119.00 CHECK TOTAL: 119.00 512876 YORKGFPC PETTY CASH 011512 01/15/12 01 COMM/DEV-IPRA CONFERENCE FOOD 01-220-54-00-5415 5.12 02 REIMBURSEMENT ** COMMENT ** 03 STREETS-TOLL REIMBURSEMENT 01-410-56-00-5620 9.00 04 ADMIN-CERTIFIED COPY COSTS 01-110-56-00-5610 13.50 05 FIANANCE-POST-IT NOTES 01-120-56-00-5610 10.00 06 PURCHASED FROM OFFICE MAX TO ** COMMENT ** 07 VERIFY CORRECT SALES TAX BEING ** COMMENT ** 08 APPLIED ** COMMENT ** INVOICE TOTAL: 37.62 CHECK TOTAL: 37.62 512877 YORKNAPA YORKVILLE NAPA AUTO PARTS oo_ DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------------------------------------------------------- 512877 YORKNAPA YORKVILLE NAPA AUTO PARTS 988593 01/05/12 01 WATER OP- LAMPS, CONNECTOR 51-510-54-00-5495 20.07 INVOICE TOTAL: 20.07 * 989760 01/16/12 01 POLICE-WIPER BLADES 01-210-54-00-5495 34.98 INVOICE TOTAL: 34.98 * 989913 01/17/12 01 STREETS-WINTER BLADES, WIPER 01-410-56-00-5640 114.12 02 BLADES, WASHER SOLVENT ** COMMENT ** INVOICE TOTAL: 114.12 * 990084 01/18/12 01 STREETS-OIL FILTER, ORANGE 01-410-56-00-5620 41.65 02 CLEANER ** COMMENT ** INVOICE TOTAL: 41.65 * 990277 01/19/12 01 STREETS-BATTERY CABLE 01-410-56-00-5640 116.97 02 CONNECTOR ** COMMENT ** INVOICE TOTAL: 116.97 * 990280 01/19/12 01 STREETS-HALOGEN LAMP, WINTER 01-410-56-00-5640 42.53 02 BLADES ** COMMENT ** INVOICE TOTAL: 42.53 * 990458 01/20/12 01 STREETS-WIPER BLADES 01-410-54-00-5495 50.22 INVOICE TOTAL: 50.22 * 990481 01/20/12 01 STREETS-MERCHANDISE RETURN 01-410-54-00-5495 -14.12 02 CREDIT ** COMMENT ** INVOICE TOTAL: 14.12 * 990745 01/24/12 01 SEWER OP-WIPER BLADES 52-520-56-00-5640 17.24 INVOICE TOTAL: 17.24 * 990767 01/24/12 01 STREETS°WINTER BLADES 01-410-56-00-5640 74.55 INVOICE TOTAL: 74.55 * _9q- DATE: 02/21/12 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 11:42:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/28/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512877 YORKNAPA YORKVILLE NAPA AUTO PARTS 990859 01/25/12 01 WATER OP—OIL FILTER 51-510-54-00-5495 2.68 INVOICE TOTAL: 2.68 * 991303 01/30/12 01 STREETS—WASHER SOLVENT 01-410-56-00-5640 14.94 INVOICE TOTAL: 14.94 * CHECK TOTAL: 515.83 512878 YORKSCHO YORKVILLE SCHOOL DIST #115 013112—LC 02/08/12 01 TRUST & AGENCY—LAND CASH FOR 95-000-24-00-2453 1,061.52 02 THE MONTHS OF NOV.2011, ** COMMENT ** 03 DEC. 2011 & JAN. 2012 ** COMMENT ** INVOICE TOTAL: 1,061.52 CHECK TOTAL: 1,061.52 512879 YOUNGM MARLYS J. YOUNG 011912 02/08/11 01 ADMIN—JANUARY 19 ADMIN MEETING 01-110-54-00-5462 83.25 02 MINUTES ** COMMENT ** INVOICE TOTAL: 83.25 CHECK TOTAL: 83.25 TOTAL AMOUNT PAID: 558,281.24 on UNITED CITY OF YORKVILLE PAYROLL SUMMARY 2/17/2012 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR &LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83 CLERK 741.67 - 741.67 22.98 71.56 836.21 TREASURER 400.00 - 400.00 38.56 30.60 469.16 ALDERMAN 4,000.00 - 4,000.00 385.60 253.35 4,638.95 ADMINISTRATION 9,064.17 - 9,064.17 874.10 613.08 10,551.35 FINANCE 6,406.14 - 6,406.14 617.55 481.24 7,504.93 POLICE 75,800.33 1,115.92 76,916.25 435.74 5,644.75 82,996.74 COMMUNITY DEV. 6,522.50 - 6,522.50 628.76 482.03 7,633.29 STREETS 9,688.27 376.54 10,064.81 970.24 747.46 11,782.51 WATER 11,168.55 386.34 11,554.89 1,113.89 849.37 13,518.15 SEWER 5,521.24 - 5,521.24 532.24 413.08 6,466.56 PARKS 13,849.53 - 13,849.53 1,335.11 1,027.22 16,211.86 RECREATION 9,901.53 - 9,901.53 884.58 718.16 11,504.27 REC. CENTER 8,452.62 - 8,452.62 451.86 646.72 9,551.20 LIBRARY 16,758.76 - 16,758.76 901.66 1,255.00 18,915.42 TOTALS $ 179,183.65 $ 1,878.80 $ 181,062.45 $ 9,192.87 $ 13,303.11 $ 203,558.43 TOTAL PAYROLL $ 203,558.43 UNITED CITY OF YORKVILLE CITY COUNCIL BILL LIST SUMMARY Tuesday, February 28, 2012 PAYROLL DATE BI-WEEKLY 2/17/2012 $196,636.28 ELECTED OFFICIAL 2/17/2012 $6,922.15 TOTAL PAYROLL $203,558.43 ACCOUNTS PAYABLE BILLS LIST 2/28/2012 $558,281 .24 TOTAL BILLS PAID $558,281.24 WIRE TRANSFERS IEPA WIRE TRANSFER-L17-1153 - BILL 25/PRINCIPAL PMT $43,446.12 IEPA WIRE TRANSFER-1-17-1153 - BILL 25/INTEREST PMT $10,079.23 TOTAL WIRE TRANSFERS $53,525.35 TOTAL DISBURSEMENTS $815,365.02 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#2 W36 EST. Finance ■ Engineer ❑ Tracking Number Gy City Administrator El r� _© Consultant El ADM 2012-09 Agenda Item Summary Memo Title: Treasurer's Report for January 2012 Meeting and Date: City Council —2/28/12 Synopsis: Council Action Previously Taken: Date of Action: Admin 2/16/12 Action Taken: Move forward to City Council consent agenda. Item Number: ADM 2012-09 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended January 31,2012 Cash Basis %of %of Projected BGN Fund January Revenues YTD January Expenses YTD Ending Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 01 -General (271,900) 617,447 9,739,247 11,823,874 82% 751,715 8,016,742 11,059,992 72% 1,450,605 Special Revenue Funds 15-Motor Fuel Tax 640,399 35,660 389,760 1,011,000 39% 1,009 174,518 661,000 26% 855,641 79-Parks and Recreation 231,558 69,029 956,731 1,175,710 81% 70,998 840,458 1,189,210 71% 347,831 72-Land Cash (388,625) 400,000 419,486 420,500 100% 16,805 262,066 301,084 87% (231,205) 85-Fox Industrial TIF 569,790 - 259,327 - 0% - 829,116 - 0% - 87-Countryside TIF 2,178,550 237 6,231 10,250 61% 306,829 307,543 100% 1,877,952 88-Downtown TIF 209,760 9 67,919 88,550 77% 5,413 536,840 1% 272,266 11 -Fox Hill SSA 17,942 1 3,792 3,786 100% 4,295 3,804 113% 17,438 12-Sunflower SSA 11,922 0 7,537 7,530 100% - 6,921 9,078 76% 12,538 Debt Service Fund 42-Debt Service 8,653 8,647 481,136 427,919 112% 375 428,668 428,669 100% 61,121 Capital Funds 16-Municipal Building (587,024) - 5,700 5,250 109% - - - - (581,324) 22-Park and Recreation Capital 51,443 38 13,521 2,830 478% 292 2,625 123,500 2% 62,339 20-Police Capital 194,947 158 29,067 21,500 135% - 2,445 54,000 5% 221,569 21-Public Works Capital 108,743 106 33,533 35,900 93% 7,210 75,155 92,595 81% 67,121 23-City-Wide Capital 652 11,185 136,431 416,600 33% 948 126,095 360,000 35% 10,989 Enterprise Funds* 51-Water 695,723 15,380 2,010,990 2,694,979 75% 84,809 1,807,920 2,571,858 70% 898,793 52-Sewer 2,377,831 159 2,858,436 3,105,490 92% 183,483 1,601,525 2,919,989 55% 3,634,742 80-Recreation Center (195,087) 63,581 474,308 611,000 78% 44,126 484,187 691,738 70% (204,967) Library Funds 82-Library Operations 317,336 23,443 1,081,060 1,069,450 101% 67,044 826,875 1,060,275 78% 571,521 83-Library Debt Service - 7 718,978 720,800 100% - 720,800 720,800 100% (1,822) 84-Library Capital - 0 339,864 341,000 100% - 339,609 336,500 101% 255 Total Funds 6,172,614 1,245,087 20,033,054 23,993,918 83% 1,228,811 16,862,265 23,428,475 72% 9,343,403 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department *Fund Balance Equivalent Reviewed By: Agenda Item Number 4 ' �► Legal ❑ CA#3 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ ADM 2012-12 ALE Agenda Item Summary Memo Title: Reciprocal Agreement on Exchange of Information with IL Dept. of Revenue Meeting and Date: City Council 2/28/12 Synopsis: Non-home rule sales tax business disclosure authorization Council Action Previously Taken: Date of Action: Admin 2/16/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-12 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum EST. 1 _ lass To: Administration Committee Ob From: Rob Fredrickson, Finance Director Boa, p' Date: February 10, 2012 <Ld N `.. ,� Subject: IDOR Reciprocal Agreement— Sales Tax Information The attached agreement with the Illinois Department of Revenue (IDOR)would enable to City to receive sales tax information for all business in the City. Staff is requesting that the City Council authorize the Mayor to sign the agreement, and designate the City Administrator and Finance Director to request sales tax information from the IDOR. Sales tax information received from the State will be used by staff to enhance sales tax and cash flow projections and to ensure compliance with the new non-home rule sales tax (effective January 1, 2012). As stated in the agreement, all sales tax information will remain confidential and access will be restricted. RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE UNITED CITY OF YORKVILLE AND THE ILLINOIS DEPARTMENT OF REVENUE The Illinois Department of Revenue (the "Department"), in accordance with the statutes of the State of Illinois, agrees to share under the terms of this Reciprocal Agreement on Exchange of Information (the "Reciprocal Agreement") with the United City of Yorkville (the "Municipality") returns and return information obtained pursuant to the Illinois Retailers' Occupation Tax Act, the Service Occupation Tax Act, the Use Tax Act, and the Service Use Tax Act (the "Tax Acts"). It is further agreed that all returns and return information exchanged will be used only for the official purposes of the State and of the Municipality and shall be kept confidential in accordance with the Tax Acts. Each party agrees to take appropriate steps to protect from unauthorized disclosure the tax information obtained pursuant to the Reciprocal Agreement and to destroy it when no longer needed by shredding or other appropriate means. The Municipality agrees to follow the procedures to protect the confidentiality of information provided in "Minimum Standards Required to Safeguard Information Given as a Result of a Reciprocal Agreement on the Exchange of Information", which is incorporated into the Reciprocal Agreement as Attachment A. Both parties understand and agree that the Department will not provide any information under the Reciprocal Agreement to the Municipality unless and until the Municipality signs Attachment A. It is agreed that only the chief executive of the Municipality may request information, inspect returns, or receive related information from the Department. The chief executive of the Municipality will provide the Department with a list of names and official titles of personnel designated by him or her to request information, inspect returns, or receive related information on his or her behalf. If the Municipality is a village that does not levy any real property taxes for village operations and that receives more than 60% of its general corporate revenue from taxes under the Tax Acts, the officers eligible to request information, inspect returns, or receive related information from the Department under this Reciprocal Agreement are the village manager and the chief financial officer of the village. In such case, the village manager and/or the chief financial officer of the village will provide the Department with a list of names and official titles of personnel designated by him or her to request information, inspect returns, or receive related information on his or her behalf. The Department agrees to provide the Municipality with a written list showing the names and official titles of personnel designated by it to request information, inspect returns, or receive related information from the Municipality. Both parties agree to furnish additions to and deletions from the lists as they occur. It is agreed that no information provided under the Reciprocal Agreement will be provided by telephone or pursuant to a telephone request. It is further agreed that either party for administrative reasons may refuse to share information. 1 The Reciprocal Agreement may be cancelled by either party at any time and will be cancelled in the event of any unauthorized use or disclosure of State tax returns or return information obtained pursuant to the Reciprocal Agreement or failure to abide by the procedures set forth by the Department for safeguarding the confidentiality of such returns or return information. Illinois Department of Revenue United City of Yorkville Director Mayor Date City Clerk Date 2 ATTACHMENT A MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION 1. All requests for information under the Reciprocal Agreement on the Exchange of Information (the "Reciprocal Agreement") will be in writing and addressed to the appropriate contact person at the Illinois Department of Revenue (the "Department"). 2. Information received under the Reciprocal Agreement will be kept in a locked storage facility, e.g., locked file cabinet, closet, desk, etc., that is only accessible by persons authorized under the Reciprocal Agreement to receive information. 3. Any Municipality that receives information under the Reciprocal Agreement will promptly notify the Department when an employee, who has been authorized to receive information under the Reciprocal Agreement, leaves employment of the Municipality or otherwise is no longer authorized by statute or by the Municipality to receive the information. 4. Any Municipality that receives information under the Reciprocal Agreement will report immediately to the Department any possible or suspected breach of confidentiality of the information. 5. The proper method for destruction of information that is no longer needed is shredding. 6. Any Municipality that receives information under the Reciprocal Agreement agrees to allow the Department to physically view its facilities to insure proper compliance with these standards. The United City of Yorkville agrees to abide by the aforementioned standards in safeguarding the information that it receives pursuant to the Reciprocal Agreement on the Exchange of Information, which it has entered into with the Illinois Department of Revenue. Signature Title Date 3 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#4 W36 EST. Finance ■ Engineer ❑ Tracking Number Gy City Administrator ■ r� �! �© Consultant E] ADM 2012-14 Agenda Item Summary Memo Title: Copier RFP Meeting and Date: City Council —2/28/12 Synopsis: Council Action Previously Taken: Date of Action: ADM 2/16/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-14 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: ,��D C/ry United City of Yorkville t 800 Game Farm Road EST. 1836 Yorkville, Illinois, 60560 0 Telephone: 630-553-4350 Fax: 630-553-7575 <ILE % Copier Equipment Request for Proposal The United City of Yorkville ("City")is requesting proposals for the fulfillment of six(6)multifunction copiers to be used at City offices. Please fill out all applicable sections of this proposal. There is no expressed or implied obligation for the United City of Yorkville to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. To be considered,please submit your proposal no later than 4:30 p.m.on March 23rd,2012. Proposals may be submitted via e-mail to Rob Fredrickson,Finance Director, at rfredrickson(a)yorkville.il.us or mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson—Finance Director 800 Game Farm Road Yorkville,Illinois 60560 Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms,who the City has knowledge of,who may be submitting a proposal. Introduction The City is looking to replace its fleet of multifunction copiers with new equipment as our current lease is ending November 1,2012. We are looking for proposals from established businesses experienced with the lease, maintenance, supply and support of multifunction copiers. All of the proposed copiers are to be leased with the option to purchase at the end of term at fair-market value. In addition to the lease of the equipment,we are seeking a maintenance and supply contract that will run concurrent with the lease agreement. One vendor will be selected to service and supply all of the copiers. All costs are to be laid out in this proposal and are to be fixed for the term of the lease and maintenance contract. The City retains the right to reject any or all submissions. It is anticipated that final approval of the selected proposal will be given by our City Council at the April loth 2012 City Council meeting. Submission Vendor is to submit to the City a proposal for the lease of six(6)new copiers with an accompanying maintenance contract. The guidelines for the lease and maintenance contract are outlined below. All proposals must include an Page 1 of 6 option for a 36,48 or 60 month lease term. All pricing should be broken down per-copier,with the costs for optional features defined. The vendor shall specify if they are unable to meet or exceed any criteria laid out in the following sections. Furthermore, a Cost Summary Worksheet(Appendix A;page 6 of RFP)will be completed and submitted for each copier proposed in response to this RFP. A. Vendor Information 1. Please provide us with some information about your company. Particularly let us know the length of time your company has been in business, an approximate number of businesses you serve and an approximate number of businesses you serve with similar needs to ours. 2. Please provide us with at least 3 references of other companies you have serviced in our area. B. General Technical Specifications 1. General Equipment Requirements Unless specified in Section F of this document, all copiers are to have the following minimum technical specifications. a) All copiers are to be newly manufactured with no used or refurbished parts. b) All copiers must be rated at a printing speed of 50 black and white pages per minute. c) All copiers must have the capability to scan documents; .pdf and .tif formats, color(if color capable) and black and white, at least 300dpi, and single and duplex capabilities are required. i) The vendor will specify if there is a cost to add scanning capability to the copier. ii) The vendor will specify if there is a cost-per-scan associated with the scanning function. d) All copiers must have the capability to be network printable via an internal ethernet print server. i) The vendor will specify if there is a cost to add printing capability to the copier. e) All copiers must be capable of printing double-sided documents. f) All copiers must have a bypass tray for the purpose of printing on specialized paper,including envelopes. The bypass tray should have a minimum capacity of 50 sheets of standard 8 '/2 x 11 copy paper. g) All copiers must have an automated document feeder with a minimum capacity of 50 sheets of standard 8'/2 x 11 copy paper. h) All copiers must be capable of printing on 8'/2 x 11, 8'/2 x 14 and 11 x 17 paper. Paper sizes can be supported through the use of an adjustable tray. i) All copiers must have these minimum paper tray capacities: i) 8%2 x 11 — 1,000 sheets ii) 8'/2 x 14—500 sheets iii) 11 x 17—500 sheets j) All copiers must be functional as"walk-up"copiers. k) All copiers must be capable of sorting/collating. 1) Ideally the control panels for all copier models should be the same or have the same"look and feel" between models. 2. Networking Requirements a) All networked copiers are to be installed as multi-function printers on a Windows network. All printers must be able to be installed as a network shareable printer on a Windows 2008 Server and allow printing from Windows XP and Windows 7 PC's and laptops. b) Ideally, all models of printers will have a unified print driver or print drivers that have a consistent"look Page 2 of 6 and feel"between them. c) All copiers must be able to scan documents in color(if color capable)or black and white, .PDF or .TIF format, single or duplexed documents,to an SMB share on a Windows 2008 server. The vendor shall specify the technical requirements for this capability. C. Supplies and Service In addition to the proposal of the lease of equipment,the vendor should also provide a breakdown of costs for services, maintenance, supplies not covered by the maintenance agreement, delivery and network configuration. 1. Maintenance and Installation a) Vendor shall specify the warranty period of the provided equipment. b) The warranty period shall begin when the equipment is installed and accepted by the City. c) Any necessary repair or replacement during the warranty period shall be performed at no cost to the City. d) The maintenance agreement shall begin at the end of the specified warranty period. e) The vendor shall provide a toll-free number for placing service calls.Upon placing a service call,the vendor shall respond to the City within two business (2)hours and, if necessary,a service technician shall arrive at the City offices within four business (4)hours to begin work. Business hours for the City are defined as 8:00 a.m. through 4:30 p.m.,Monday through Friday excluding holidays. f) The City requests that all copiers have the ability to be programmed and maintained over the internet. This includes the ability to program mailboxes and other functions online;place service calls and order supplies via the internet; and auto-send maintenance calls. g) Any defect in equipment will be remedied within forty-eight(48)hours of the placement of the initial service call. h) If a defect cannot be remedied by the vendor within forty-eight(48)hours the vendor will provide the City with a comparable loaner copier, at no charge. i) The vendor will guarantee the availability of replacement equipment and parts for the duration of the maintenance agreement. j) The vendor will specify any and all installation or delivery fees for the equipment. k) It will be necessary to remove our current copier equipment and return it to the previous leasing company. Vendor will specify their cost to perform this service. 1) Vendor shall specify if any necessary hard-wiring will need to be performed prior to installation. Hard wiring for data and power will be performed by the City prior to installation by the vendor. m) If vendor feels they offer service above and beyond what is specified in this section(e.g. fleet management software, automated services, etc.),please specify. 2. Training a) Vendor will provide training of staff and IT at the time of installation at no cost to the City. b) Vendor will provide additional training at no cost to the City,within reason, due to significant re-staffing or alteration of equipment. A Pricing and Terms 1. Lease of Equipment a) Vendors shall provide three different pricing options for a 36-month,48-month and 60-month lease on all equipment. The City will decide which option it will pursue after receiving and reviewing all proposals. b) Pricing will be locked-in for the length of the lease and maintenance agreement. Page 3 of 6 c) At the end of term,the City shall be provided with an option to purchase any or all equipment at a fair market value. d) At the end of term,the City shall be provided with an option to extend the lease and maintenance agreement on a month-by-month basis. The pricing during this extension period shall be the same as the original agreement pricing. e) Vendor shall specify their terms for the upgrade or downgrade of equipment to accommodate for a change of usage during the lease period. 2. Maintenance Agreement Pricing a) Concurrent with the length of the lease,the vendor shall provide a maintenance agreement on all equipment. b) Maintenance agreement pricing shall include all maintenance,repairs,parts and consumable supplies (excluding paper). If any consumable supplies are not included in the maintenance agreement,vendor shall specify what is excluded and will provide a cost-estimate for the excluded supplies. c) Shipping costs for any consumable supplies covered by the maintenance agreement shall be included in the maintenance agreement. d) Pricing for the maintenance agreement will be a cost-per-copy(including scanned documents,if applicable)charge with no minimums or overages. e) It is assumed that there will be a pricing difference between color and black and white copies. Any copier provided with the ability to print in color must be able to track the number of color copies separately from black and white copies and thus charges will be generated accordingly. 3. Billing a) Vendor will outline their standard billing procedures. Particularly billing intervals, forms of accepted payment, late fees and grace periods. b) Vendor will outline how the number of copies performed will be obtained by the vendor for the purposes of billing. c) Due to the structure of City government, checks for invoices may only be issued at specific times throughout the month and only after invoices are approved to be paid by City Council.Vendor must be willing to accommodate delays in payment due to this by either an extended grace period or waiving of late fees. E. Timeline Please provide a timeline for the implementation of the new equipment. This timeline should include the removal of old equipment(once the current lease expires on November 1,2012, installation of new equipment and training of staff. F. Specific Technical Specifications Listed below is a summary of requested specifications for copiers that will deviate from the general specifications listed in Section B above. This chart includes finishing functions,minimum tray capacity requirements and other capabilities. Also included on this list is our current average monthly volume of copies on the copier. For each of these additional functions,please specify the additional cost of adding the feature to the copier or, if necessary, changing to another model of copier. Page 4 of 6 Copier 1 Color Hole Staple Fax 8 V2 x 11 Monthly Punch capacity Volume Admin X X X X 2500 15k Police 1 X X X X 2500 l Ok Police 2 X 1000 3k Comm Dvlp X X X 2500 3k Public Works X 1000 lk Rec. Center X X X 1000 14k Page 5 of 6 ,��u c►Ty Appendix A °% United City of Yorkville 800 Game Farm Road EST. $ 1836 Yorkville, Illinois, 60560 Telephone: 630-553-4350 .tea Fax: 630-553-7575 Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. This worksheet covers the following Copier t t copiers(indicate with an 11x11): capacity Volume Admin X X X X 2500 15k Police 1 X X X X 2500 10k Police 2 X 1000 3k Comm Dv1p X X X 2500 3k Public Works X 1000 lk Rec.Center X X X 1000 14k List make/model of proposed equipment: Equipment Lease Price Maintenance Contract Price (please list as rice/month) (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Cost for features as outlined on Page 5 of RFP,or supplies(excluding paper)not covered under maintenance contract: 36-month lease 48-month lease 60-month lease Included in Feature or Supplies Indicate price rating(i.e. Indicate price rating(i.e. Indicate price rating(i.e. price above? per month,per copy,etc.) per month,per copy,etc.) per month,per copy,etc.) (Y or N) Page 6 of 6 Cl;p.` Reviewed By: Agenda Item Number J= A .1% Legal ❑ CA#5 Finance ❑ EST. 1 1836 Engineer ❑ © City Administrator r-1 Tracking Number af °W =4 Public Works IoW" ■ ` PW 2012-14 El Agenda Item Summary Memo Title: Water Department Reports for December 2011 and January 2012 Meeting and Date: City Council-2/28/12 Synopsis: Council Action Previously Taken: Date of Action: PW 2/21/12 Action Taken: Moved forward to 7/26 CC consent agenda. Item Number: PW 2012-14 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: .��° C,ry United City of Yorkville EST� —; ,ate WATER DEPARTMENT REPORT 4.E `Y��= DECEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FEET FEET GALLONS 3 1335 507 190 0 4 1401 665 574 18,481,000 7 1527 1125 420 3,097,700 8 1384 840 427 47,000 9 1368 861 539 27,833,000 TOTAL 49,458,700 CURRENT MONTH'S PUMPAGE IS 442,100 GALLONS MORE THAN LAST MONTH 8,492,100 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,595,442 GALLONS DAILY MAXIMUM PUMPED: 1,659,000 GALLONS DAILY AVERAGE PER CAPITA USE: 94 GALLONS WATER TREATMENT CHLORINE FED: 1275.3 LBS. CALCULATED CONCENTRATION: 3.23 MG/L FLUORIDE FED: 463 LBS. CALCULATED CONCENTRATION: 0.30 MG/L POLY PHOSPHATE 846 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.98 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 22 NEW CUSTOMERS RESIDENTIAL: 1 COMMERCIAL: 0 IN DUSTRIAL/GOVERNMENTAL: 0 COMMENTS °�T`� United City of Yorkville IM WATER DEPARTMENT REPORT JANUARY 2012 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FEET FEET GALLONS 3 1335 507 190 0 4 1401 665 567 11,949,000 7 1527 1125 420 3,067,200 8 1384 840 470 4,409,000 9 1368 861 552 23,981,000 TOTAL 43,406,200 CURRENT MONTH'S PUMPAGE IS 6,052,500 GALLONS MORE THAN LAST MONTH 2,214,600 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: 1.400,200 GALLONS DAILY MAXIMUM PUMPED: 1,686,400 GALLONS DAILY AVERAGE PER CAPITA USE: 83 GALLONS WATER TREATMENT CHLORINE FED: 1392.3 LBS. CALCULATED CONCENTRATION: 3.8 MG/L FLUORIDE FED: 456.8 LBS. CALCULATED CONCENTRATION: 0.23 MG/L POLY PHOSPHATE 836.7 LBS. CALCULATED CONCENTRATION: 0.81 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY(EXPLAIN) FLOORIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED:11 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 9 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ CA#6 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El Public Works PW 2012-15 ��LE IVY` � Agenda Item Summary Memo Title: 2012 Parkway Tree Replacement Program Meeting and Date: City Council—February 28, 2012 Synopsis: Proposal for the continuation of the program Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Laura Schraw/Eric Dhuse Parks & Rec /PW Name Department Agenda Item Notes: C/). 0 Memorandum EST. To: Public Works Committee From: Laura Schraw, Interim Director of Parks &Recreation � �� (4 CC: Eric Dhuse, Public Works Director, �� Bart Olson, City Administrator MMAC tV <LE r° Scott Sleezer, Superintendent of Parks Date: February 13, 2012 Subject: Yorkville 50/50 Tree Replacement Program The 50150 Parkway Tree Program information sheet, order form, and tree species information for the 2012 year are attached. Staff is seeking approval to continue the program. The limit of 36 parkway trees remains, as set in previous years' programs,unless recommended by committee to be changed for 2012 due to the large number of ash trees being removed. The 50150 program includes purchase and planting of the tree by the City, with the homeowner reimbursing the City for the cost of the tree. The City's share is in kind including pickup of trees, delivery to homes, JULIE locate, planting, first water, and all Staff time coordinating the project. To help ensure the survival of the tree, all trees except oaks will be planted in the fall. The City will allow the resident to locate the tree at their desired location, but if the location must be adjusted due to utilities, the homeowner will still approve the location prior to planting. RESOLUTION NO. 2012- RESOLUTION APPROVING A REVISED PARKWAY TREE PROGRAM WHEREAS, the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville's program concerning Parkway Trees; and WHEREAS, the text of the United City of Yorkville Parkway Tree Program the City Council now desires to adopt is set forth on the attached Exhibit "A" which is incorporated herein, and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Parkway Tree Program and adopt a revised program titled "United City of Yorkville 50150 Parkway Tree Program" in the form attached hereto in Exhibit "A„ NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Parkway Tree Program in the form set forth on Exhibit "A" attached hereto and incorporated herein is hereby adopted as the Parkway Tree Program of the City and the previous Parkway Tree Program heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK Resolution No. 2012- Page 1 CHRIS FUNKHOUSER DIANE TEELING LARRY KOT JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR Resolution No. 2012- Page 2 United City of Yorkville 50/50 Parkway Tree Program Through the 50150 Parkway Tree Program, the United City of Yorkville shares the cost of planting trees with homeowners. Residents simply choose the tree they want and send in a check for the cost listed on the order form. The City does the rest! The Parkway Tree Program is intended to provide quality shade trees to residents within the City to be planted within the right-of-ways along the streets and corridors throughout the City. The trees are intended to provide shade, screening, wildlife,pollution control, reduction of water runoff, soil erosion control, increased property values, reduced stress, aesthetics, and a sense of well being within the community. This program is open to all residents within City limits. If you are in a development that has not yet been accepted by the City, the developer may still be responsible for your parkway tree replacement. Please contact the number below if you have questions. All trees purchased through the program are required to be planted within the area of the right-of-way in front of or on the sides of the purchaser's property. The right-of-way area available for planting the trees varies depending on the platting of the property and the width of the right-of-way. Generally it is eight to ten feet (8' to 10') from edge of curb to edge of right-of-way. Trees must be located a minimum distance of 50 feet from any other tree in the parkway; not conflict with existing utilities,be at least 20 feet from an overhead light or fire hydrant, and must be 30 feet from any intersection. Each tree will be a minimum of 2.5"in diameter. The City will work with the homeowner to locate the tree. All trees will be purchased for a fall planting except for oak trees, which will be planted the following spring. The tree will be planted, mulched, and watered(once)by the City. After the watering, care is the responsibility of purchaser. No guarantee of viability will be provided. Please make your check payable to the United City of Yorkville. All orders must be received by Friday, September 7, 2012. Please mail checks and completed application to: United City of Yorkville Parkway Tree Program 800 Game Farm Road Yorkville,IL, 60560 If you have any questions,please contact the Laura Schraw at(630) 553-8574 or lschraw@yorkville.il.us. The City's limit for trees sold this year as part of the program is thirty-six (36). This program will continue on an annual basis and planting will occur at the fall of each year. Please see the reverse side for tree selection and form. For tree species photos and descriptions please go to www.yorkville.il.us under Parkway Tree Program. File Order# 2012 - United City of Yorkville 50/50 Parkway Tree Program Order Form Trees must be selected from the 50/50 Parkway Tree Program Tree List. Prices are obtained annually. Name: Address: Phone: Date: Street tree location(if house is on corner lot) Is there an existing tree or stump at this location? (circle one) Yes No (Trees can only be removed due to death, disease, or age. Only unhealthy trees will be removed. If yes is circled removal of the existing tree or stump must be approved by City staff.) Tree selected Cost By signing this agreement I understand that it is my responsibility to ensure the tree's survival by watering the tree after planting. The City will not replace the street tree due to neglect, disease, or damage. If my development has not yet been accepted by the City, I understand that I am replacing this tree at my own cost and will not seek reimbursement from the developer or the City at any future date. Sign here Please make your check payable to the United City of Yorkville. Check is due at time of order. All orders must be received by Friday, September 7, 2012. Please mail checks and completed application to: United City of Yorkville Parkway Tree Program 800 Game Farm Road Yorkville,IL, 60560 Office use only Received by: Date: Tree removal approved: Yes No If yes,indicate size and species: If no,indicate reason: 2012 United City of Yorkville 50/50 Parkway Tree Program Tree List Tree Price Catalpa $165.00 Elm $140.00 Gingko $178.00 Hackberry $133.00 Kentucky Coffeetree $143.00 Linden $157.00 Oak(spring planting) $197.00 Red Maple $108.00 Thornless Honeylocust $142.00 Turkish Filbert $185.00 UNITED CITY OF YORKVILLE 50/50 PARKWAY TREE PROGRAM The trees shown below give general descriptions of the character and habitat of the species.The chosen variety will be based on availability the time the City places the order with the nursery. a Catalpa $165.00 The Northern Catalpa tree has long thing seed pods and showy clustered white bell shaped flowers in the spring. The tree prefers moist,well-drained soils, but can tolerate wet, dry and high pH soils. The fall color is brown-green, ' and the fruit can be messy in the fall. Mature height is 50'- 80'. Elm $140.00 r The broad arching habit of the hybrid elm tree still mimics the classic elm. Dutch Elm Disease resistant, hybrid elms grow to 60' tall and have a nice light yellow to yellow-green , .. , fall color. These trees are susceptible to Japanese Beetles. Al The tree can tolerate wet sites and a range of soil pH. n Varieties: `Valley Forge', `Princeton', `New Harmony', `Homestead', `Morton', `Morton Glossy' Ginkgo $178.00 Ginkgo has fan-shaped leaves and good yellow fall color. Growing to a height of , 50'-80', it can tolerate drought, heat, air pollution and salt. Soil types include dry to s moist, well-drained soils. Female species are not permitted due to the harsh smell of off, their fruit. All species planted will be of a 1 94 variety that is male only. - -- - Varieties: Autumn Gold', `Magyar', or `Princeton Sentry' Common Hackberry $133.00 Hackberry survives best in moist, well-drained soils,but can tolerate wet soils. Tolerant of salt, wind, dry sites, and alkaline soils, this tree adapts well to its environment. Fall color is green-yellow and grows to heights of 50'-90'. Varieties: `Chicagoland', `Windy City' Kentucky Coffeetree $143.00 Kentucky Coffeetree can tolerate dry to moist, well- drained soils, and is salt and drought tolerant. The varieties selected are male only and do not produce seed pods. In the spring the flowers are greenish- white pyramidal spikes and the fall color is yellow- orange. This tree can reach up to 75' feet in height and is a fast grower. Please note these trees look quite spindly with a couple of branches in their first several years,but will eventually fill in to a magnificent tree! Varieties: `Espresso', `Prairie Titan' Linden $157.00 The Linden species like well-drained soils and can tolerant alkaline soils. This tree can be susceptible _ to Japanese Beetle, varieties listed are less apt to Al beetle feeding. They grow to 60'-80' tall, and have r fragrant flowers in early summer. Fall foliage is brown-green. ` Varieties:American, `Silver Shadow , `Sterling' .P+ P Oak $197.00 Bur Oak or Swamp White Oak, Chinquapin. Oak trees are a more sensitive to moving environments, and must be planted in the spring. At maturity, they can reach up to 75' in height. Oaks typically tolerate wet and dry soil, salt, and wind. They can survive in any soil condition, and are slow growing. The fall color ranges from brown-green ;7 to yellow. These trees are planted in the spring to ensure better survival. Oaks have a higher survival rate if they are transplanted in the spring.. Red maple $108.00 f� Maple trees can reach up to 50' in height, and prefer moist, well-drained soils. Fall color is yellow to orange to "` red for Sugar Maples and red for Red Maples. Maples are fast growers. r Varieties: Autumn Flame' Franksred', `October Glory'. `Red Sunset', `Armstrong' Thornless Honeylocust $142.00 Thornless Honeylocust tolerates moist, well-drained soils, drought conditions, and salt. The rounded, open, habit has small compound leaves that provide light shade. Fall color is yellow. Mature height of the species is 40'-70'. Varieties: Skyline', `Shademaster', `Suncole' Turkish Filbert $185.00 a ` Turkish Filbert prefers moist, well-drained soil to dry conditions. r When the tree is young it has a pyramidal shape that gradually changes to an oval shape. The fall color is green-yellow and mature height is 40'-50'. This tree must be watered the first few summers until established, and then it becomes very drought tolerant. CfTy Reviewed By: X06 Legal ❑ Agenda Item Number Finance El CA#7 EST. -� __ti 1838 Engineer ❑ City Administrator 0 : Human Resources ❑ Tracking Number Community Development ❑ PW 2012-16 Police ALE � Public Works ❑ Agenda Item Summary Memo Title: WaterSense Resolution Meeting and Date: City Council— February 28, 2012 Synopsis: Resolution to join WaterSense. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: WaterSense Promotional Partnership What is WaterSense? WaterSense is a voluntary, nationally recognized program sponsored by the US EPA that promotes water conservation and efficiency. 1 Similar to the ENERGYSTAR program, there are two main branches of the WaterSense Program. This first is product labeling in which products such as toilets,faucets and showerheads are rated for compliance with WaterSense standards. If compliant,the fixture is then labeled as a WaterSense product.This typically means that the product uses approximately 20% less water than its conventional product. The second branch offers a variety of voluntary partnerships. The promotional partnership is most appropriate for utilities, municipalities, and local units of government.z As the name infers, a promotional partner promotes the use of WaterSense products and water conservation and efficiency in general. The degree to which a utility or municipality"promotes"WaterSense is entirely up to partner and their available resources. The only requirement is that a partner provide an annual report (I page form)of activities. Typical promotion activities include displaying WaterSense logo on website, requiring WaterSense products for any rebate program, participation in Fix-a-Leak Week(March 11-19), or using public information materials provided to partners to communicate water conservation messages to residents. Why become a WaterSense Partner? What are the benefits? It is free and easy to sign up and participate in. The benefits include providing a starting point to launch a public information campaign by providing access to promotional materials like bill inserts, magnet designs, press releases, public service announcements, etc. The program gives your municipality or utility national attention on the WaterSense website and provides a WaterSense logo for outreach materials and the municipal website. WaterSense partners are part of a network with other communities/utilities where they can learn what others are doing in this region and rest of country. Additionally the partnership provides a unifying message for the region and the nation about the importance of water conservation and efficiency. Additional considerations: Because it is FREE and EASY to apply, what is there to lose?The partnership form is 3 pages and takes about 10 minutes to fill out. Confirmation of partnership from USEPA typically takes about two weeks. At that time, a utility or municipality will receive a welcome packet. This packet will contain a password to access the partner's only website which contains a wealth of information including templates (described above) and the WaterSense Partner logo that can be added to a utility/municipal website. CMAP Staff Contact: Amy Talbot: atalbot @cmap.illinois.gov or 312.386.8646 USEPA Staff Contact: Cary McElhinney: McElhinney.Cary @epa.gov or 312.886.4313 1 http://www.epa.gov/WaterSense/index.html 2 http://www.epa.gov/WaterSense/partners/promotional.html RESOLUTION NO. 2012- A RESOLUTION TO BECOME A U.S. EPA WATERSENSE PROMOTIONAL PARTNER WHEREAS, the United City of Yorkville (the "City") is a member of the Northwest Water Planning Alliance (NWPA), a voluntary partnership formed to address the issues of water supply planning and management in northeastern Illinois; and WHEREAS, stewardship of the City's water supply through conservation and efficiency is important to the prosperity of the residents and landowners; and WHEREAS, the United States Environmental Protection Agency (EPA)'s voluntary WaerSense Partnership Program encourages water efficiency by promoting the use of WaterSense labeled products by residents and businesses as well as other water conservation practices to help protect a community's water supply. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, as follows: SECTION 1: The United City of Yorkville wishes to enter into a Promotional Partnership Agreement with the U.S. EPA WaterSense Program at no cost to the City, and hereby authorizes City staff to enter into said agreement. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. CITY CLERK Resolution No.2012- Page 1 CHRIS FUNKHOUSER DIANE TEELING JACKIE MILSCHEWSKI CARLO COLOSIMO LARRY KOT MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR Resolution No.2012- Page 2 OMB Control Number 2040-0272 Approval Expires 06/30/2013 EPA Partnership Agreement: WaterSense Promotional Partners Section l: EPA WaterSenseo Program Goals EPA's WaterSense program aims to use water resources more efficiently to preserve them for future generations and to reduce water and wastewater infrastructure costs by reducing unnecessary water consumption.Through this program,EPA provides reliable information on high-performing,water-efficient products and practices,raises awareness about the importance of water efficiency,ensures water-efficient product performance,helps consumers identify products and servic- es that use less water,promotes innovation in product development,and supports state and local water-efficiency efforts. Section 11: Partnership Pledge As an EPA WaterSense promotional partner, (name of organization),shares EPA's goals as outlined above and is proud to commit to the following activities to further these goals: 1. Educate consumers, residents,businesses,and institutions located in the United States and Canada on the value of water efficiency,the importance of saving water,and the meaning of the WaterSense label. Where feasible,under- take activities and events to achieve mutual WaterSense goals. 2. As appropriate,encourage eligible constituents, members,or affiliates to participate as partners in EPA's WaterSense program. 3. For utilities and governments:On an annual basis, provide data to EPA on promotional activities and incentive programs to assist in determining the impact of the program in promoting labeled products. 4. For applicable trade associations: If asked, provide aggregate data to EPA on market share of WaterSense labeled products and programs in relevant industry.Compile data submitted by members who are also WaterSense part- ners into a summary report to assist EPA in evaluating market trends and the success of the WaterSense program, without disclosing any proprietary information from members. 5. Adhere to all policies and procedures contained in the Program Guidelines. 6. Feature the WaterSense promotional label and partner logo on website and in other promotional materials. 7. Adhere to WaterSense program mark guidelines and ensure that authorized representatives,such as advertising agencies,distributors,and subcontractors,also comply. Help EPA maintain program integrity by alerting EPA to possible misuse(s) of the WaterSense program marks. 8. Grant EPA's WaterSense program permission to include partner's name on a list of participating partners on the WaterSense website, program materials,and announcements. Partners understand that from time to time, EPA will be interested in profiling partner accomplishments in case studies and articles. If selected for such promotion, partners will have the opportunity to provide input and review the final print or Web document before EPA releas- es it to the public. Further,the partner understands that EPA might refer media contacts interested in publicizing water efficiency to partners for information about products and accomplishments. Section 111: EPA WaterSense Program's Commitments to Partners 1. Develop national specifications for water-efficient new homes,products,and programs through an open,public process. 2. Increase awareness of the WaterSense brand by distributing key messages on the benefits of labeled products and programs,and the importance of water efficiency. 3. Provide current EPA WaterSense program news, information,and reference documents (via the program website, WaterSense Helpline,email,or other means), including a listing of labeled products and programs on the website. 4. Provide WaterSense partners with public recognition for their involvement in the program and role in protecting the environment through online listing of partners,special awards, publications,and other efforts. 5. Respond swiftly to partner requests for information or clarification on EPA WaterSense program policies. 6. Provide materials,templates,and program marks for promotional use,consistent with the WaterSense Program Guidelines. 7. Review pre-press promotional items,draft websites, packaging,or other materials that use the WaterSense marks upon request. EPA Form Number 6100-06 Section 1V: General Terms and Disclaimers 1. The partner will not construe,claim,or imply that its participation in the EPA WaterSense program constitutes federal gov- ernment(EPA)approval,acceptance,or endorsement of anything other than the partner's commitment to the program. 2. Nothing in this agreement, in and of itself,obligates the EPA to expend appropriations or to enter into any con- tract,assistance agreement, interagency agreement,or incur other financial obligations that would be inconsistent with Agency budget priorities.The partner agrees not to submit a claim for compensation for services rendered to EPA or any federal agency in connection with any activities it carries out in furtherance of this agreement. 3. The partner and the EPA WaterSense program will assume good faith as a general principle for resolving conflict and will seek to resolve all matters informally,so as to preserve maximum public confidence in the program. 4. No building,facility,or structure will be WaterSense labeled as a result of this agreement.If additional WaterSense part- ner categories become available,affected organizations will be asked to reapply for partnership in the new category. 5. Failure to comply with any of the terms of this partnership agreement can result in its termination and cessation of access to the benefits of the program, including use of the program marks. 6. The EPA WaterSense program will actively pursue resolution of noncompliance related to the use of the program marks. 7. Both parties concur that this agreement is wholly voluntary and may be terminated by either party at any time,and for any reason,with no penalty.Termination will begin effective immediately upon written notice to or from the EPA WaterSense program. Upon termination of this agreement,partners agree to remove program marks in a timely manner,consistent with the WaterSense program mark guidelines. To be completed by partner Authorized Partner Representative' (printed name): Title: Email: Signature: Date: Organization Name: Number of employees: Organization Type (choose one):❑ Nongovernmental Organization ❑ Utility ❑ Local Government ❑State Government ❑ Trade Association ❑ Home Builders Association Industry/SIC/NAICS code: Population served2: Water District, if applicable: Primary Contact:Dr./Mr./Mrs./Ms. Title: Dept.: Email: Address: City/State/ZIP: Website: Telephone: Alternate Telephone: How did you find out about this program? ❑ Website ❑ Referral, Name: • Periodical: ❑ Workshop,Sponsor: • Mailing: ❑ EPA Region: ❑ Other: To be completed by EPA Authorized EPA Representative(printed name): Sheila E. Frace Title: Director, Municipal Support Division Email: watersense @epa.gov Signature: Date: 1 The authorized partner representative should be a person in the organization with signing authority(e.g.,vice president). z Please indicate the total residential population served rather than the number of hookups. EPA Form Number 6100-06 Submit the Partnership Agreement (rewriteable PDF) to WaterSense via: Fax:(703)841-1440 Mail:WaterSense,c/o ERG,2300 Wilson Blvd,Suite 350,Arlington,VA 22201 Electronically:If you have Adobe Acrobat,you can complete the form electronically and email it to:waterSense @epa.gov. Please contact the WaterSense Helpline at (866)WTR-SENSE (987-7367) if you have any questions about eligibility, partnership,or for general program inquiries. After signing, EPA will send partners an executed copy of this agreement. The public reporting and record keeping burden for this collection of information is estimated to average 8 hours per response. Send comments on the Agency's need for this information,the accuracy of the provided burden estimates,and any suggested methods for minimizing respondent burden,including through the use of auto- mated collection techniques to the Director,Collection Strategies Division,U.S.Environmental Protection Agency(2822T),1200 Pennsylvania Ave.,NW,Washington,D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed Partnership Agreement to this address. EPA Form Number 6100-06 Reviewed By: Agenda Item Number 4 ' �► Legal ❑ CA#8 Finance ❑ EST. -�` _ ti 1s36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ =t� Consultant ❑ Public Works PW 2012-17 �LE ■ Agenda Item Summary Memo Title: MFT bulk rock salt—Intergovernmental Agreement Meeting and Date: City Council February 28, 2012 Synopsis: Overview of current and future salt purchases. Proposed agreement with KCHD for salt storage. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Positive Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: C/p�0% Memorandum To: Public Works Committee �r 1836 From: Eric Dhuse, Director of Public Works .t I T, y CC : Bart Olson, Administrator 9 p Date: February 9, 2012 <CE,:` Subject: MFT Bulk Rock Salt Each year the City Council approves a General Maintenance resolution approving the use of MFT dollars for certain maintenance items. This year the council approved $ 192,000.00 for the purchase of 2400 tons of bulk rock salt at an estimated $80/ton. This number was determined from past usage and pricing. Of the 2400 tons ordered, the City must take delivery of a minimum of 80% of the contracted amount which would be 1920 tons. Thankfully the bid for salt for this year was actually $65 .24/ton which means that potentially we may only spend $ 125 ,260.80 on salt this year if we only take the minimum required purchase, which I am confident will be the case. This could equate to a potential savings of $66,739.20 which would remain in our MFT fund as an un-obligated balance. Currently we have purchased 1100 tons of salt for this fiscal year leaving us a balance of 820 tons to purchase. Of the 1100 tons, we have approximately 500 tons of salt in our possession to use immediately. I believe that we will use that salt before this winter season is over, but we need to be aware that we may have upwards of 1300 tons of salt that will need to be stored over the summer. The 500 tons we have on hand completely fills our storage area and leaves us no room for our summer supplies such as dirt, mulch, Turface, clay, or any other item that we need to keep dry. To alleviate the storage problem and keep our salt dry, I would recommend that we use some of the money that will be saved and "buy in" to the Kendall County Highway Department salt storage facility. I have attached a copy of the proposal for your consideration. In essence we would be guaranteed up to 1000 tons of storage for life for bulk rock salt. For this, we would pay the County $ 15,000 per year for 3 years. With our limited capital resources, space and other needs that far outweigh a new building I believe this to be a very cost effective solution for years to come. If this is approved, it also gives us an option to bid out for salt during the off peak times of the year which may lead to much better pricing which will save us even more money in the long run. I would ask that this be placed on the February 21 , 2012 Public Works Committee agenda for discussion. If you have any questions, please let me know. Salt Use Secnarios 2 Year Savings Scenario - FY 2012 minimum order of 1920 tons purchased 1000 tons used savings from minimum order $662739.00 and low bid price payment to KCHD $15,000.00 Balance at end of FY 2012 $51 ,739.00 Savings from ordering 1000 less $652240.00 tons for FY 2013 Payment to KCHD $15,000.00 Balance at end of FY 13 $101 ,979.00 Payment to KCHD (final) $15,000.00 Final Balance $86,979.00 AN INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY AND CITY OF YORKVILLE CONCERNING THE STORAGE OF BULK ROCK SALT This Agreement is made and entered into this day of , 20 , by and between THE COUNTY OF KENDALL, and CITY OF YORKVILLE, a municipal corporation. WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are public agencies as contemplated by the Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.); and WHEREAS, THE COUNTY OF KENDALL has constructed a salt storage facility located at 6780 Route 47, Yorkville, IL (hereinafter"the Facility") designed to accommodate the storage of bulk rock salt for highway application; and WHEREAS, CITY OF YORKVILLE is desirous of utilizing the Facility for the purposes of storing rock salt; and WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are authorized to enter into this Agreement by Article VII, Section 10 of the Constitution of the State of Illinois and the Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.). NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth herein and in the spirit of intergovernmental cooperation, the parties agree as follows: 1. The above recitals are incorporated herein by reference and fully made a part of this Agreement. 2. CITY OF YORKVILLE shall be allowed to store up to 1000 tons of bulk rock salt at the Facility beginning April 1, 2012 and thereafter. 3. CITY OF YORKVILLE shall pay to KENDALL COUNTY a non-refundable fee of $45,000 for the purpose of storing 1,000 tons of bulk rock salt; payable in 6 equal installments, with the first $7,500 due on or before October 31, 2012 and the remaining (5) $7,500 installments due in successive years on or before October 31St of each year. 4. Nothing shall prevent the CITY OF YORKVILLE and KENDALL COUNTY from entering into future agreements to increase the tonnage of bulk rock salt stored at the Facility by CITY OF YORKVILLE. KENDALL COUNTY agrees that the price for future storage will remain at $45/ton for the life of this Agreement. 5. CITY OF YORKVILLE shall additionally pay an annual maintenance fee of$250 to THE COUNTY OF KENDALL, payable on or before January Pt of each and every year this Agreement is in full force and effect 6. CITY OF YORKVILLE shall retain ownership of all bulk rock salt that they store at the Facility as long as this Agreement is in full force and effect. 7. THE COUNTY OF KENDALL shall provide an accurate accounting of all bulk rock salt stored at the Facility and shall provide each agency storing salt with an annual report detailing all deliveries and pickups made by each agency during each calendar year. Said repot shall be delivered to CITY OF YORKVILLE within 30 days after the end of each calendar year. 8. Only untreated bulk rock salt shall be stored at the Facility. The Kendall County Engineer shall determine the definition of"untreated" and reserves the right to refuse storage at the Facility of any rock salt deemed to be not fit or suitable for storage in the Facility at the sole discretion of the Kendall County Engineer. 9. Bulk rock salt may be picked up or delivered during regular business hours from 7:30 AM to 4:00 PM or at any other time approved by the Kendall County Highway Department. 10. This Agreement may be terminated at any time by mutual agreement of both parties. All fees paid by CITY OF YORKVILLE to THE COUNTY OF KENDALL under the terms of this Agreement shall be non-refundable. 11. Bulk rock salt that is owned and stored by CITY OF YORKVILLE at this facility shall be removed within 30 business days after termination of this Agreement. Salt that remains after this 30 day period shall be deemed abandoned and shall become the property of THE COUNTY OF KENDALL. 12. The party signing this Agreement on behalf of CITY OF YORKVILLE represents and warrants to THE COUNTY OF KENDALL that they have the authority to enter into and execute this agreement by and on behalf of CITY OF YORKVILLE. 13. CITY OF YORKVILLE agrees it will defend, indemnify and hold harmless THE COUNTY OF KENDALL, it's Departments, officers and employees against any and all liability, loss, costs, damages and expenses (including attorney's fees) which the COUNTY OF KENDALL, it's Departments, officers or employees may hereafter sustain, incur, or be required to pay arising out of CITY OF YORKVILLE, its employees or agents actions arising under this Agreement. 14. This Agreement may not be assigned or transferred to any other party without the express written consent of THE COUNTY OF KENDALL. 15. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties and may not be amended or modified except with the written consent of both parties. 16. Pursuant to 55 ILCS 5/5-1049.2 this Agreement shall run for a period of 99 years from the date of last signature below. Gary Golinski Date Mayor of Yorkville John P. Purcell Date Kendall County Board Chair I, Debbie Gillette, County Clerk in and for Kendall County, in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of an Intergovernmental Agreement approved by the Kendall County Board, at its regularly scheduled meeting in Yorkville, Illinois, on the day of A.D. 2012. Debbie Gillette—County Clerk (Seal) 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#9 W36 El El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-18 Agenda Item Summary Memo Title: Rush-Copley Phase IA Letter of Credit Reduction/Acceptance Meeting and Date: City Council—February 28, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. r E To: Bart Olson, City Administrator ESE `� `� leas From: Brad Sanderson, EEI .� CC: Eric Dhuse, Director of Public Works p Krysti Barksdale-Noble, Community Dev. Dir. <LE�w�`? Lisa Pickering, Deputy City Clerk Date: January 27, 2012 Subject: Rush-Copley—Phase I & Storm Retrofits Attached please find a request from Cemcon, Ltd. to split the previously established letter of credit(LOC) for the Phase lA & Stonn Retrofit Improvements for the Rush-Copley development into two separate LOC's (1 - Phase ]A Improvements; 2 - Phase 1 Storm Sewer Retrofits). In addition, Cemcon, Ltd. has requested that the Phase IA Improvements be accepted and the corresponding LOC be reduced. Cemcon, Ltd. has also requested that the corresponding LOC for the Phase 1 Storm Sewer Retrofits be reduced. At this time, we recommend that the previously established LOC be reduced and split into two separate LOC's. The current value of the LOC is$243,257.38 for the Phase IA & Storm Retrofit Improvements. The reduction value will be $121,677.03 and the new amount will be $121,580.35. The amount of the reduction is based upon the value of improvements that have been completed to date in relation to the existing LOC.The new LOC amount for the Phase IA improvements shall be $35,822.83 and the new LOC amount for the Phase 1 Storm Sewer Retrofits shall be $85,757.52. In addition, we recommend the acceptance of the Rush Copley Phase IA Improvements. All outstanding punchlist items for the Rush Copley Phase lA are complete. Attached, please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements for water main and sanitary sewer as described in the Bill of Sale be accepted for owner-ship and maintenance by the City. Corresponding to final acceptance is a LOC reduction to 10% of the value of the public improvements (see above and attached spreadsheet). The LOC would remain in place during the one-year warranty period. Please refer to the attachments for details. Please note that the correct amounts appear on our spreadsheets. Per Resolution 2004-52, the City Council is to accept the improvements by resolution after the City Engineer and Director of Public Works have made recommendations on the development. The above letter of credits will be used as the ten percent (10%) maintenance bond required to be in place for one year after acceptance. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. City of Yorkville 27-Jan-12 Letter of Credit/Bond Reduction Subdivision: Rush Copley Phase 1A Date of original bond/LOC: Au,g-08 Reduction No. 1 ENR-CC Index for date of original bond/LOC: 8362 Bond/LOC No. Current ENR-CC Index: 9176 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain item Eng. Est. for LOC/Bond Prior to Reduction to Reduction No.1 Reduction No.1 after Red. No.1 Mass Earthwork $43,620.00 $47,982.00 $9,046.38 $43,620.00 $4,259.76 $4,786.62 Erosion Control $32,587.00 $35,845.70 $21,964.27 $32,587.00 $18,388.35 $3,575.92 Sanitary Sewer $88,393.00 $97,232.30 $18,331.88 $88,393.00 $8,632.12 $9,699.76 Watermain $161,850.00 $178.035.00 $33,566.16 $161,850.00 $15,805.63 $17,760.53 Totals $326,450.00 $359,095.00 $82,908.69 $326,450.00 $47,085.86 $35,822.83 Notes: a) LOC/Bond amt, to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10%at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record-Construction Cost Index d) Manual input required for cells highlighted in yellow. City of Yorkville 27-Jan-12 Letter of Credit/Bond Reduction Subdivision: Rush Copley Phase 1 Storm Retrofits Date of original bond/LOC: Aug-08 Reduction No. 1 ENR-CC Index for date of original bond/LOC 8362 Bond/LOC No. Current ENR-CC Index: 9176 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Prior to Reduction No.1 to Reduction No 1 Reduction No.1 after Red No.1 Storm Retrofits: $89,638.40 Basin No. 3 Excavation $60,560.00 $69,077.65 $60,560.00 $69,077.65 $0.00 Excavate bioswale Basin Nos. 1 &2 $20,930.00 $14,107.23 $20,930.00 $9,513.74 $4,593.49 Landscape bioswale Basin Nos. 1 &2 $53,240.00 $60,728.11 $0.00 -$3,536.81 $64,264.92 Low head field tile connection $2,250.00 $466.63 $2,250.00 $466.63 $0.00 Wetland Maintenance/Monitorincs $14,000.00 $15,9%07 0.00 -$930.05 $16,899.12 Totals $150,980.00 $89,638.40 $160,348.69 $83,74000 $74,591.17 $85,75752 Notes: a) LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10%at final acceptance. c) LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d) Manual input required for cells highlighted in yellow. CEMCON, LTD. CONSMING ENGINEERS,LAND SURVEYORS&PLANNERS - February 7, 2012 Mr. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Rush-Copley Healthcare Center Phase 1A— Final Acceptance of Public Improvements and Letter of Credit Reduction Request No. 2 741.001 Task 00770 Dear Krysti: In furtherance of our discussions, we are hereby requesting on behalf of Rush-Copley final acceptance of the public improvement constructed in the Healthcare Center Phase 1A. Attached are LOC Reduction Request No. 2 and a Bill of Sale with an Exhibit B itemizing these public improvements. A new letter of credit will be posted in the amount of $35,822.83 to replace the existing letter of credit during the one-year warranty period. By copy of the Bill of Sale to Rush- Copley, we are directing it to be executed and delivered to you for further processing- Record Drawings were previously submitted for Phase 1A. A separate letter of credit will be posted for the Phase 1 Stormwater System Retrofits. Sincerely, CTCON, Ltd. Randall W. Bus CEO RWB/sv cc: Frank Ferguson, Rush-Copley Kirk Kruse, Rush-Copley Sean Mikos, EEI H 1741lX)VLET r5RSt02-72-12 Hwksdale-Noble @ Yorkville rush Ccpley-Letlor of Poo kmprav Cr€ 4 Red Req No 2 doc 2280 White Oak Circle,Suite 100 • Aurora,Illinois 60502-9675 Thane:630.862.2100 Fax:63U62.2199 A`ebsite: wwWXeme0n.c0tn CITY OF YORKVILLE February 6, 2012 LETTER OF CREDIPBOND REDUCTION Subdivision Rush-Copley Phase 1A Date of Original Bond LOG: Aug-08 Reduction: No.2 ENR-CC Index for date of original bond/LOC: 8362 Bond/L.O.C. No. Current ENR-CC Index: 9176 LOC/Bond Amount LOC/Bond Amount Amount Prior to Complete Prior Amount of to Remain After Approved Original Amount for Reduction to Reduction No. Reduction Reduction Item Engineer's Estimate LOC/Bond No. 2 2 No.2 No.2 (b)&(c) Mass Earthwork $ 43,620.00 $ 47,982.00 $ 9,046.38 $ 43,620.00 $ 4,259.76 $ 4,786.62 Erosion Control $ 32,587.00 $ 35,845.70 $ 21,964.27 $ 32,587.00 $ 18,388.35 $ 3,575.92 Sanitary Sewer $ 88,393.00 $ 97,232.30 $ 18,331.88 $ 88,393.00 $ 8,632.12 $ 9,699.76 Watermain $ 161,850.00 $ 178,035.00 $ 33,566.16 $ 161,850.00 $ 15,805.63 $ 17,760.53 Totals $ 326,450.00 $ 359,095.00 $ 82,908.69 $ 326,450.00 $ 47,085.86 $ 35,822.83 (b)&(c) Notes: a.) LOG/Bond amount to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b.) LOC/Bond reduced to 10% of final acceptance. c.) LOC/Bond amt. to remain is updated based on Engineering News Record - Construction Cost Index d.) Manual input required for cells highlighted in yellow. 62.07-12 LETTER CAP CREDIT RVOUCTION-REOUEST NO 2 Paris 5A Pubw ttsw%, LOC#30100D548 CEMCON, LTD. CONSULTING ENGINEERS,LAND SURVEYORS&PLANNERS February 6, 2012 Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Rush-Copley Healthcare Center Phase I Stormwater Management System Retrofits 903.667 Task 00770 Dear Krysti: Attached is Letter of Credit Reduction Request No. 2 for the Phase I Stormwater Management System Retrofits at the Rush-Copley Healthcare Center. Subject to approval by the City, a new letter of credit will be posted in the amount of $85,757.52 to replace the previous letter of credit that was consolidated with the Phase IA public improvements. The Phase 1A public improvements are fully completed and eligible for final acceptance (see separate correspondence). Sincerely, CEM;CON, Ltd. tandall W. Bus CEO RWB:af Enc. Cc: Frank Ferguson, Rush-Copley Kirk Kruse, Rush-Copley Sean Mikos, EEI H W036671LETTERS102-06.12 Barkedale•Noble @ Yorkvale-Stamwaler Management System Rebohts doe 2280 White CAA Circle,Smite 100 • Aurora,Illinois 60502-9675 Phone:630,862.`?100 Fax: 630.862,2199 Website: www,cemcon.com CITY OF YORKVILLE February 6,2012 LETTER OF CREDIT/BOND REDUCTION Subdivision Rush-Copley Phase 1 Stormwater Date of Original Bond LOC: Aug-08 Management System Retrofits Reduction: No. 2 ENR-CC Index for date of original bond/LOC: 8362 Bond/L.O.C. No. Current ENR-CC Index: 9176 LOC/Bond Amount LOC/Bond Amount Amount Prior to Complete Prior Amount of to Remain After Approved Original Amount for Reduction to Reduction No. Reduction Reduction Item Engineer's Estimate LOC/Bond No.2 2 No. 2 No. 2 Storm Retrofits: $ 89,638.40 Basin No. 3 Excavation $ 60,560.00 $ 69,077.65 $ 60,560.00 $ 69,077.65 $ - Excavation bioswale Basin No.'s 1 &2 $ 20,930.00 $ 14,107.23 $ 20,930.00 $ 9,513.74 $ 4,593.49 _ _ Landscape bioswale Basin $ 53,240.00 $ 60,728.11 - $ (3,536.81) $ 64,264.92 No.'s 1 8 2 Low head field tile $ 2,250.00 $ 466.63 $ 2,250.00 $ 466.63 connection - Wetland $ 14,000.00 $ 15,969.07 - $ (930.05) $ 16,899.12 Maintenance/Monitoring Totals $ 150,980.00 $ 89,638.40 $ 160,348.69 $ 83,740.00 $ 74,591.17 $ 85,757.52 Notes: a.) LOC/Bond amount to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b.) LOC/Bond reduced to 10%of final acceptance. c.) LOC/Bond amt. to remain is updated based on Engineering News Record -Construction Cost Index d.) Manual input required for cells highlighted in yellow. 02-M12 LETTER OF CREMT REDtPC7 ON-REQUEST NO 2 Ph&,w 5 51mm R8t10fa18 LOC OMIDO054S CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST PUBLIC IMPROVEMENTS PROJECT: RUSH-COPLEY HEALTHCARE CENTER-PHASE 1A-PUBLIC IMPROVEMENTS YORKVILLE JOB NO.: 741.001 DATE: AUGUST 5,2008 BASED ON AUGUST 5, 2008 PLANS APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT i. MASS EARTHWORK&GRADING IMPROVEMENTS 1 Topsoil Excavation (Stockpile) 1,080 C.Y. $ 2.50 $ 2,700.00 2 Earth Excavation-Phase 11 (to Embankment) 11,300 C.Y. 3.00 33,900.00 3 Topsoil Placement& Fine Grading 1,080 C.Y. 6.50 7,020.00 Sub-Total Mass Earthwork&Grading Improvements $ 43,620.00 II. EROSION AND SEDIMENTATION CONTROL IMPROVEMENTS 1 Silt Fence w/Maintenance 3,679 L.F. $ 3.00 $ 11,037.00 2 Class 2A Seed, Fertilizer& Mulch 3.4 AC. 3,200.00 10,880.00 3 Dandy Bag Insert w/Maintenance 24 EA 275.00 6,600.00 4 Reinforced Inlet Protectors w/Maintenance 2 EA. 175.00 350.00 5 Riprap w/Geotextile Fabric 24 S.Y. 30.00 720.00 6 Construction Entrance w/Maintenance 1 EA. 3,000.00 3,000.00 Sub-Total Erosion and Sedimentation Control Improvements $ 32,587.00 III. SANITARY SEWER MAIN &SERVICE IMPROVEMENTS 1 Sanitary Sewer Service, 6"PVC SDR 26 218 L.F. $ 26.00 $ 5,668.00 2 Sanitary Sewer Main, 8"PVC SDR 26 265 L.F. 30.00 7,950.00 3 Sanitary Sewer Main, 15" PVC SDR 26 517 L.F. 35.00 18,095.00 4 Sanitary Sewer Main, 15" PVC SDR 21 325 L.F. 38.00 12,350.00 4 Sanitary M.H., 4' Dia w/Ty. 1 Fr&SS Lid 5 EA. 2,000.00 10,000.00 5 Drop Connection (to Existing MH) 1 EA. 3,000,00 3,000.00 6 Trench Backfill 945 C.Y. 28.00 26,460.00 7 Internal Televising 1,107 L.F. 4.40 4,870.80 Sub-Total Sanitary Sewer Main&Service Improvements $ 88,393.80 H'.\741001\ENGINEER\ 08-05-08 PHASE 1A.EOPCC.zIs Public Improvements PAGE' CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST PUBLIC IMPROVEMENTS PROJECT: RUSH-COPLEY HEALTHCARE CENTER-PHASE 1A-PUBLIC IMPROVEMENTS YORKVILLE JOB NO.: 741.001 DATE: AUGUST 5,2008 BASED ON AUGUST 5,2008 PLANS APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT IV, WATER MAIN &WATER SERVICE IMPROVEMENTS 1 DIWM 8", Cl. 52 w/Polyethylene Wrap 563 L.F. $ 34.00 $ 19,142.00 2 DIWM 12", Cl. 52 w/Polyethylene Wrap 389 L.F. 42.00 16,338.00 3 DIWM 16", Cl, 52 w/Polyethylene Wrap 290 L F. 50.00 14,500.00 4 8"Valve&Vault 4' Dia. 2 EA. 3,00000 6,000.00 5 12"Valve&Vault 5' Dia. 2 EA. 3,800.00 7,600.00 6 16"Valve&Vault 5' Dia. 1 EA. 4,600.00 4,600.00 7 16"Valve, American Flow Control Series 2500 Resilient Wedge Gate Valve in 6'Dia.Vault 1 EA. 4,950.00 4,950.00 7 Hydrant w/Aux. Valve 3 EA. 2,600.00 7,800.00 8 Trench Backfill 2,890 C.Y. 28.00 80,920.00 Sub-Total Water Main&Water Service Improvements $ 161,850.00 H37410011ENGINEEM 08-05.08 PHASE IA-EOPCC.z[s Public Improvements PAGE_ CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST PUBLIC IMPROVEMENTS PROJECT: RUSH-COPLEY HEALTHCARE CENTER-PHASE 1A-PUBLIC IMPROVEMENTS YORKVILLE JOB NO.: 741.001 DATE: AUGUST 5,2008 BASED ON AUGUST 5, 2008 PLANS APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT SUMMARY I. MASS EARTHWORK&GRADING IMPROVEMENTS $ 43,620.00 II. EROSION AND SEDIMENTATION CONTROL IMPROVEMENTS $ 32,587.00 Ill. SANITARY SEWER MAIN &SERVICE IMPROVEMENTS $ 88,393.80 IV. WATER MAIN &WATER SERVICE IMPROVEMENTS $ 161,850.00 TOTAL PHASE II PUBLIC IMPROVEMENTS $ 326,500.00 PROFESSIONAL ENGINEER'S CERTIFICATION STATE OF ILLINOIS ) COUNTY OF DUPAGE) I,TIMOTHY D.WYMAN, C 1y EP PROFESSIONAL ENGINEER OF ILLLINOIS,HEREBY CERTIFY THAT THIS TECHNII(ZN WAS'PRP.ARED ON BEHALF OF RUSH-COPLEY HEALTHCARE CENTER BY CEMCON,LT Y PERSONAL'DIRECTION. wv ( �ac9 062-0*DATED THIS �; ' AD.,2008 - I { � ILLINOI LICENS JO L Gy�t 2-0049752 MY LICENSE EXPIR OIV F I� , PROFESSIONAL DESIGN FIRM LI� S'E NO.184.002937,EXPIRES APRIL 30,2009 NOTE: UNLESS THIS DOCUMENT BEARS THE ORIGINAL SIGNATURE AND IMPRESSED SEAL OF THE DESIGN PROFESSIONAL ENGINEER,IT IS NOT A VALID TECHNICAL SUBMISSION. H\741001\ENGINEER\ 0805-08 PHASE 1A-EOPCC.xls Public Improvements PAGE BILL OF SALE Seller, Rush-Copley, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Rush Copley Phase I Improvements, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of , 20_. Subscribed and Sworn to before me this day of , 20 . Notary Public 1 Page 1 of 1 Exhibit A Rush Copley Phase 1A Improvements Utilities DIWM 8" CL 52 563 LF DIWM 12" CL 52 389 LF DIWM 16" CL 52 290 LF 8" Valve in 4' Dia. Vault 2 EA 12" Valve in 5' Dia. Vault 2 EA 16" Valve in 5' Dia. Vault 1 EA 16" Valve in 6' Dia. Vault 1 EA Fire Hydrant with Aux Valve in Valve Box 3 EA Sanitary Sewer Service, 6" PVC 218 LF Sanitary Sewer Main, 8" PVC 265 LF Sanitary Sewer Main, 15" PVC 842 LF Sanitary MH 4' Dia w/Ty 1 Fr & SS Lid 5 EA VETERNANS PARKWAY - - 0 100' 200' SCALE FEET LEGEND SANITARY SEWER STORM SEWER WATER MAIN PHASE 1A _ J0_ ST c I v w In 0 F U O I I O y m a 3 3 COPYRIGHT O 2012 ENGINEERING ENTERPRISES,INC. UNITED CITY OF YORKVILLE RUSH-COPLEY PHASE 1A EXHIBIT B DATE: FEBRUARY 2012 a Engineering Ente rises,Inc. CONSULTING ENGINEERS PROJECT NO: Y01147,N 52 Wheeler Road KENDALL COUNTY, ILLINOIS YORKVILLE, ILLINOIS FILE: Y01147-LOCATION Sugar Grove, IP'nois 60554 SHEET OF 630.466.6700 /www.eelweb.com NO. DATE REVISIONS 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#10 W36 El El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-19 Agenda Item Summary Memo Title: Kendall Marketplace Improvements—Change Order#2 Meeting and Date: City Council —February 28, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. 0 Memorandum To : Bart Olson, City Administrator EST ~f = = ` '836 From: Brad Sanderson, EEI Laura Schraw, Interim Director of Parks & Recreation Jlfi CC : Eric Dhuse, Director of Public Works `.� Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date : . February 9, 2012 j The City has contracted with Wilkinson Excavating, Inc. to complete the improvements to the Kendall Marketplace subdivision. i Attached please find Change Order No . 2 which notates the additions of re-grading the park site to the newly proposed grading plan. The Contractor completed the grading of the park site to the original grades shown in the subdivision plan set. City staff requested, prior to the Contractor seeding the site, if the site could be altered in order to make it suitable for a safe playable baseball field. The Contractor has held off on seeding until the spring so that the City Council can review and potentially approve a change order to complete the work. In addition, a sled hill was designed to be built with any excess material generated from the grading of the baseball field. (See attached plans.) c The original park design for this site included a baseball field. Typically Staff works with a developer as they get closer to completing our park site to re-grade the site to make it suitable for the proposed use and the City typically takes acceptance of the property earlier due to this cooperation. Due to there being no developer at this time, City Staff is requesting that we make the alterations to a baseball field prior to seeding. If the changes are not made at this time, the . established grass will be destroyed when we do re-grade the site in the future for a baseball field. The Contractor has provided a cost to complete the grading of the baseball diamond in the amount of $20,000 (please see attached proposal) . This would be funded by the monies from the r LOC that was with this development. I Please place Change Order No. 2 for the Kendall Marketplace Improvements on the Public Works Committee agenda of February 21 , 2012 for consideration. F f G 4 L p� 5 ¢f¢ E B b j� I , F e i s CHANGE ORDER Order No. 2 Date : January 20, 2012 I Agreement Date : September 30 , 2011 NAME OF PROJECT: Kendall Marketplace Improvements i OWNER: United City of Yorkville i 4 CONTRACTOR : Wilkinson Excavating i The following changes are hereby made to the CONTRACT DOCUMENTS : j 1 ) Addition for Regrading of Park Site 1 Lump Sum @ $20, 000 . 00 $207000. 00 Change of CONTRACT PRICE : Original CONTRACT PRICE : $ 87 , 041 . 50 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 83, 621 . 31 The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(deGreased) by: $ 20 , 000 . 00 The new CONTRACT PRICE including this CHANGE ORDER will be $ 103, 621 . 31 f I Justification : t 1 ) The Contractor completed the grading of the park site to the grades shown in the original grades shown subdivision plan set. City staff then decided to alter the grading plan in order s to facilitate a softball diamond . In addition , a sled hill was requested to be built with any G excess material generated from the grading of the softball diamond . i Change to CONTRACT TIME : The contract time is increased/desfeased by Odays . Requested by : Wilkinson Excavating Recommended by: Engineering Enterprises , Inc. i Accepted by: United City of Yorkville I I g \\milkyway\EEI_Storage\Docs\Public\Yorkville\2011 \YO1131 -D Kendall Marketplace Improvements\Docs\Contracts\Change Order 3 2.doc s i I �oa�a�oa �cc�ana�a© 725 E LaSalle ST Somonauk, IL 60552 815498-9733 Dec 29 2011 E i City of Yorkville I i i We propose to furnish labor and materials for the following work at Kendall Marketplace t 4 Mobilization, Strip topsoil, Cut and Fill site to proposed contours, respread topsoil, as per j grading revisions, Layout of our own work with GPS, Owner must provide cad file and 5 points of control. j E Price does not include spoil removal Site to balance r E Price based on 4000 CY @ 5 . 00 I I t t Our base bid price for performing this work is amount $20000.00 f F 4 i E. Sincerely, i t Jeff Wilkinson President E F F c f t p4 C p� w CATCH BASIN O RIM = 638.97 \ bp CATCH IN O 3D� 60' RIM = 9.19 —644- / SCALE FEET - - - -644 - - - ' �j/ — _ — --_ � � ._ -640— � \ ' — — / — — .050 639. 2 / - - - GR — . 643 - - - - - - - �� - - � / � _ CATCH- s42 - - — ' / / RM 639.05 D EARN VOLUME - - _641' — /i 0 ( G 63 30 / / / j CUT 3922.87 CY 641 FlL 3926.11 CY — 640- 0 TOTAL 3.24 CY (FILL) 0 CAT = 6 SIN — — - - - - - / _ _ 1642- / 38.580 j GR 638.450 / GR I .050 GR / 9.920 / GR '640 GR 8.450 ro 1' £ . STORM MH k / 637.620 / / RIM = 636.68 / GR / / / I / / f I / 1 ' x I 1 N 1 i N I I i � l I \ CATCH BASIN RIM = 634.35 -' t U a ` I m \ H Y \ r E � f n x y m ® £ ro 3 i , 0 3 'r n E 0 & COPYRIGHT ® 2011 ENGINEERING ENTERPRISES INC. Engineering Enterprises, Inc. UNITED CITY OF YORKVILLE KENDALL MARKETPLACE SITE DATE: DECEMBER 20113w o CONSULTING ENGINEERS PROJECT NO: Y01131w 52 Wheeler Road KENDALL COUNTY, ILLINOIS UNITED CITY OF YORKVILLE, ILLINOIS FILE: Y01131 —CIVIL Sugar Grove, Illinois 60554 630.466.6700 / www.eeiweb.com a NO. DATE REVISIONS SHEET 1 OF 1 a n 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#11 W36 El El Engineer ■ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-20 Agenda Item Summary Memo Title: Route 47 Improvements —Rt 71 to Caton Farm Road Meeting and Date: City Council—February 28, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works �o p Krysti Barksdale-Noble, Community Dev. Dir. Laura Schraw, Interim Director of Parks &Recreation <LE Lisa Pickering, Deputy City Clerk Date: February 16, 2012 The purpose of this memo is to present draft responses to several items in which IDOT is seeking the City's feedback. Back on October 26, 2011 staff attended a Project Study Group meeting at IDOT District 3 Headquarters in which the project was discussed. As you know, the project is currently within the Phase I design process. As a result of the meeting, the City was to respond to several items (listed below in italic). Based on information and discussion with City staff, we have developed the following draft responses to those items: 1. Determination of sidewalk placement south of Saravanos—E/W side of 47 and termination point. City response: Additional sidewalk south of Saravanos Drive is not desired by the City(see Exhibit A). 2. Determination of need for a shared-use path, north of Windett to 71. City response: The City has plans for a shared-use path as noted in the attached Exhibit B, therefore a separate path is not necessary. 3. School Districts projection for new schools in the study area, specifically a new High School. City response: It is our understanding that the School District's plans for an additional High School located south of Route 71 have been placed on hold. 4. Determination on the City's position on lighting. Lighting is required in areas of raised medians, which is a local area cost. City response: The City's position is that that we are not currently in a fiscal position to fund the lighting as recommended and any proposed lighting should be kept to a minimum. 5. General opinion on open ditch versus storm sewer. City response: Generally,the City is open to the use of open ditch versus storm sewer. Please place this on the February 21" Public Works Committee meeting agenda for discussion. If you have any questions or require additional information,please let us know. lam. as gels ]: 111✓y _ ry kr y _. \ sip 1irv1 i A f e ?3 Alt t .W r #! IN low a, Ir ' ` t y y �- , A,1 is a � j A ': -� + '- ,� � � • ?`, � ■ •r s BalttusOl ix a � 1 q 4 �� k F SIS mss • r.t ,.-° k •`�� :�. 'i 'S'-ZF, •� �.` L��a�6: -af � .fit � e � • �y3',�� - # _ AL ,r d Win e tt Ridge m = Y { Al i p 0 150 300 Feet DATE: Engineering Enterprises,Inc. United City of Yorkville PamECTNO., ROUTE 47 SOUTH IMPROVEMENTS EXISTING SIDEWALKS N 52 Wheeler Road 800 Game Farm Road rm YOa Sugar Grove,Illinois 60554 Yorkville,IL,60560 BY' KyP YORKVILLE,ILLINOIS W E (630)466-6700 (630)553-7575 PATH(630) IGISIPU9ucNOR VILLE011 www.ee/web.com www.yorkvilleffus FILE S I a Q. `< n LO Fountainview ;�� Meadow s b t ; e COMED TRAIL r eooaG' 0 J, 10 Baltrusol y �tJ �••7 101, �• v 4`r I i � w i i + T - h Legend City Owned/Maintained Asphalt ,Private/Public Trails(HOA)Limestone = Proposed Conceptual Trails o zoo aoo IDOT Planned Trails GATE: Engineering Enterprises,Inc. United City of Yorkville N PROJECT NO, ROUTE 47 SOUTH IMPROVEMENTS PROPOSED MULTI-USE 52 Wheeler Road 800 Game Farm Road rmioa Sugar Grove,Illinois 60554 Yorkville,IL,60560 BY KKP YORKVILLE,ILLINOIS PATHS W E (630)466-6700 (630)553-7575 PATH' nrcisrauaucnoeKViuErzan www.eeiweb.com www.yoikvi/le.iLus FILE S 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#12 W36 El El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-21 Agenda Item Summary Memo Title: Route 47 and Cannonball Trail Intersection Improvements—Bid Award Meeting and Date: City Council—February 28, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works o p Krysti Barksdale-Noble, Community Dev. Dir. Rob Fredrickson, Finance Director <LE Lisa Pickering, Deputy City Clerk Date: February 17, 2012 Bids were received, opened and tabulated for work to be done on the above referenced project at 11:00 a.m., February 15, 2012. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer's estimate is attached for your information and record. This project is funded from the letter of credit monies received from the Kendall Marketplace development. We recommend the acceptance of the bid and approval of award be made to the low bidder, Geneva Construction, Co., P.O. Box 998, Aurora, IL 60507 in the amount of$895,274.94,which is approximately 22%under the Engineer's Estimate of$1,150,714.00. If you have any questions or require additional information,please call. BID TABULATION IL ROUTE 47 AT CANNONBALL TRAIL INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION AURORA BLACKTOP,INC. "D"CONSTRUCTION GENEVA CONSTRUCTION CO. HARDIN PAVING SERVICES ALLIANCE CONTRACTORS,INC. ENGINEER'S ESTIMATE BIDS RECD 211512012 1065 Sard Avenue 1488 South Broadway Route 25&Indian Trail 4413 W.Roosevelt Road 1166 Lake Avenue 52 Wheeler Road Montgomery,IL 60538 Coal City,IL 60416 Aurora,IL 60507 Hillside,IL 60162 Woodstock,IL 60098 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 TREE REMOV 6-15 UNIT 28 38.50 $1,078.00 30.00 $840.00 25.50 $714.00 26.00 $728.00 35.00 $980.00 $50.00 $1,400.00 2 TREE REMOV OVER 15 UNIT 66 44,00 $2,904.00 30.00 $1,980.00 25.50 $1,683.00 26.00 $1,716.00 40.00 $2,640.00 $75.00 $4,950.00 3 EARTH EXCAVATION CU YD 501 16.50 $8,266.50 18.00 $9,018.00 25.00 $12,525.00 16.35 $8,191.35 10.00 $5,010.00 $45.00 $22,545.00 4 FURNISHED EXCAVATION CU YD 987 22.00 $21,714.00 18.00 $17,766.00 20.00 $19,740.00 12.25 $12,090.75 0.01 $9.87 $30.00 $29,610.00 5 TRENCH BACKFILL CU YD 264 35.00 $9,240.00 35.00 $9,240.00 32.00 $8,448.00 28.50 $7,524.00 33.00 $8,712.00 $30.00 $7,920.00 6 ITOPSOIL F&P4 SQ YD 6039 275 $16,607.25 2.50 $15,097.50 3.00 $18,117.00 3.55 $21,438.45 2.80 $16,909.20 $3.00 $18,117.00 7 SEEDING CL 2A ACRE 1 6000.00 $6,000.00 2000.00 $2,000.00 2500.00 $2,500.00 825.00 $825.00 2750.00 $2,750.00 $1,400.00 $1,400.00 8 NITROGEN FERT NUTR POUND 113 1.50 $169.50 2.00 $226.00 3.00 $339.00 1.55 $175.15 2.00 $226.00 $2.00 $226.00 9 PHOSPHORUS FERT NUTR POUND 113 1.50 $169.50 2.00 $226.00 3.00 $339.00 1.55 $175.15 2.00 $226.00 $2.00 $226.00 10 POTASSIUM FERT NUTR POUND 113 1.50 $169.50 2.00 $226.00 3.00 $339.00 1.55 $175.15 2.00 $226.00 $2.00 $226.00 11 EROSION CONTR CLANKET SQ YD 22 15.00 $330.00 10.00 $220.00 7.00 $154.00 10.20 $224.40 2.45 $53.90 $2.50 $55.00 12 TEMP DITCH CHECKS EACH 5 350.00 $1,750.00 100.00 $500.00 175.00 $875.00 35.70 $178.50 90.00 $450.00 $150.00 $750.00 13 PERIMETER EROS BAR FOOT 3339 4,00 $13,356.00 2.50 $8,347.50 1.75 $5,843.25 2.00 $6,678.00 1.60 $5,342.40 $3.00 $10,017.00 14 INLET&PIPE PROTECT EACH 12 220.00 $2,640.00 100.00 $1,200.00 120.00 $1,440.00 40.80 $489.60 25.00 $300.00 $115.00 $1,380.00 15 INLET FILTERS EACH 18 200.00 $3,600.00 100.00 $1,800.00 125.00 $2,250.00 153.00 $2,754.00 75.00 $1,350.00 $165.00 $2,970.00 16 STONE DUMP RIP CL A3 SQ YD 56 55.00 $3,080.00 50.00 $2,800.00 50.00 $2,800.00 76.50 $4,284.00 79.00 $4,424.00 $50.00 $2,800.00 17 FILTER FABRIC FOR USE WITH RIPRAP SQ YD 56 440 $246.40 3.00 $168.00 4.00 $224.00 3.05 $170.80 3.00 $168.00 $10.00 $560.00 18 SUB GRAN MAT B 12 SQ YD 4752 10.70 $50,846.40 15.73 $74,748.96 11.00 $52,272.00 14.65 $69,616.80 12.50 $59,400.00 $12.00 $57,024.00 19 HMA BASE CSE 71/2 TON 2021 61.10 $123,483.10 62.50 $126,312.50 55.00 $111,155.00 73.00 $147,533.00 61.10 $123,483.10 $65.00 $131,365.00 20 BIT MATLS PR CT GAL 2523 1.85 $4,667.55 0.01 $25.23 0.01 $25.23 3.25 $8,199.75 1.85 $4,667.55 $1.00 $2,523.00 21 AGG PR CT TON 23 10.00 $230.00 0.01 $0.23 1.00 $23.00 50.00 $1,150.00 10.00 $230.00 $25.00 $575.00 22 HMA SURF REM BUTT JT SQ YD 788 7,50 $5,910.00 8.00 $6,304.00 5.00 $3,940.00 11.50 $9,062.00 7.50 $5,910.00 $10.00 $7,880.00 23 HMA BC IL-19.0 N70 TON 947 59.10 $55,967.70 66.00 $62,502.00 57.00 $53,979.00 69.00 $65,343.00 59.10 $55,967.70 $75.00 $71,025.00 24 HMA SC"D"N70 TON 792 71.10 $56,311.20 70.00 $55,440.00 69.00 $54,648.00 83.00 $65,736.00 71.10 $56,311.20 $85.00 $67,320.00 25 PC CONIC SIDEWALK 5 SQ FT 582 8.80 $5,121.60 7.00 $4,074.00 5.50 $3,201.00 4.45 $2,589.90 7.95 $4,626.90 $5.00 $2,910.00 26 DETECTABLE WARNINGS SQ FT 90 22.00 $1,980.00 25.00 $2,250.00 18.00 $1,620.00 30.50 $2,745.00 15.00 $1,350.00 $10.00 $900.00 27 PAVEMENT REM SQ YD 4117 10.00 $41,170.00 10.00 $41,170.00 5.00 $20,585.00 3.05 $12,556.85 34.50 $142,036.50 $15.00 $61,755.00 28 DRIVEWAY PAVEMENT REM SQ YD 248 5.00 $1,240.00 10.00 $2,480.00 2.50 $620.00 5.10 $1,264.80 15.00 $3,720.00 $10.00 $2,480.00 29 HMA SURF REM 11/2 SQ YD 2185 3.50 $7,647.50 3.00 $6,555.00 3.25 $7,101.25 3.20 $6,992.00 3.50 $7,647.50 $3.00 $6,555.00 30 COMB CURB GUTTER REM FOOT 449 3.50 $1,571.50 5.00 $2,245.00 3.00 $1,347.00 7.15 $3,210.35 20.00 $8,980.00 $5.00 $2,245.00 31 PAVED SHLD REMOVAL SQ YD 56 7.50 $420.00 20.00 $1,120.00 5.00 $280.00 3.05 $170.80 34.50 $1,932.00 $5.00 $280.00 32 CL D PATCH T2 4 SQ YD 71 47.90 $3,400.90 35.00 $2,485.00 40.00 $2,840.00 90.00 $6,390.00 25.00 $1,775.00 $100.00 $7,100.00 33 STRIP REF CR CON TR FOOT 1658 3.00 $4,974.00 3.00 $4,974.00 2.05 $3,398.90 2.05 $3,398.90 2.10 $3,481.80 $1.00 $1,658.00 34 AGGREGATE SHLDS B 6 SQ YD 458 12.10 $5,541.80 9.00 $4,122.00 11.50 $5,267.00 19.25 $8,816.50 12.10 $5,541.80 $10.00 $4,580.00 35 PIPE CULVERT REMOV FOOT 21 16.50 $346.50 10.00 $210.00 15.00 $315.00 15.30 $321.30 10.00 $210.00 $15.00 $315.00 36 P CUL CL Al 12 FOOT 51 27.50 $1,402.50 45.00 $2,295.00 25.00 $1,275.00 30.50 $1,555.50 89.45 $4,561.95 $50.00 $2,550.00 37 PRC FLAIR ENF SEC 12 EACH 6 880.00 $5,280.00 450.00 $2,700.00 800.00 $4,800.00 917.75 $5,506.50 530.00 $3,180.00 $500.00 $3,000.00 38 PRC FILAR END SEC 24 EACH 1 1100.00 $1,100.00 750.00 $750.00 1000.00 $1,000.00 1120.00 $1,120.00 790.00 $790.00 $1,000.00 $1,000.00 39 GRATING-C FL END S 24 EACH 1 550.00 $550.00 500.00 $500.00 500.00 $500.00 305.00 $305.00 610.00 $610.00 $250.00 $250.00 40 STORM SEW CL At 12 FOOT 199 2420 $4,815.80 40.00 $7,960.00 22.00 $4,378.00 30.50 $6,069.50 84.70 $16,855.30 $40.00 $7,960.00 41 STORM SEW CL At 15 FOOT 481 26.40 $12,698.40 42.00 $20,202.00 24.00 $11,544.00 32.50 $15,632.50 87.25 $41,967.25 $45.00 $21,645.00 42 STORM SEW CL Al 18 FOOT 122 30.80 $3,757.60 45.00 $5,490.00 28.00 $3,416.00 35.50 $4,331.00 89.25 $10,888.50 $50.00 $6,100.00 43 STORM SEW CL At 24 FOOT 107 39.60 $4,237.20 60.00 $6,420.00 36.00 $3,852.00 42.75 $4,574.25 96.70 $10,346.90 $55.00 $5,885.00 44 STORM SEW CL Al 30 FOOT 202 66.00 $13,332.00 75.00 $15,150.00 60.00 $12,120.00 47.00 $9,494.00 105.45 $21,300.90 $60.00 $12,120.00 45 STORM SEWER REM 12 FOOT 130 11.00 $1,430.00 10.00 $1,300.001 10.00 $1,300.001 15.30 $1,989.001 10.00 $1,300.001 $130.00 $16,900.00 46 STORM SEWER REM 24 FOOT 60 16.50 $990.001 15.00 $900.00 15.00 $900.00 15.30 $918.00 10.00 $600.00 $10.00 $600.00 47 CB TA DIA T8G EACH 1 2420.00 $2,420.00 1800.00 $1,800.00 2200.00 $2,200.00 1430.00 $1,430.00 2025.00 $2,025.00 $1,900.00 $1,900.00 48 MAN TA DIA T3F&G EACH 1 2310.00 $2,310.00 1900.00 1 $1,900.00 2100.00 $2,100.00 1325.00 $1,325.00 2565.00 $2,565.00 $1,900.001 $1,900.00 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD,SUGAR GROVE, ILLINOIS C:\Users\Mostreko\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\30POZX90\bidtab01 BID TABULATION IL ROUTE 47 AT CANNONBALL TRAIL INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION AURORA BLACKTOP,INC. "D"CONSTRUCTION GENEVA CONSTRUCTION CO. HARDIN PAVING SERVICES ALLIANCE CONTRACTORS,INC. ENGINEER'S ESTIMATE BIDS RECD 2/15/2012 1065 Sard Avenue 1488 South Broadway Route 25&Indian Trail 4413 W.Roosevelt Road 1166 Lake Avenue 52 Wheeler Road Montgomery,IL 60538 Coal City,IL 60416 Aurora,IL 60507 Hillside,IL 60162 Woodstock,IL 60098 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 49 MAN TA 4 DIA T8G EACH 3 2200.00 $6,600.00 1800.00 $5,400.00 2000.00 $6,000.00 1430.00 $4,290.00 2025.00 $6,075.00 $1,900.00 $5,700.00 50 MAN TA DIA T11 F&G EACH 4 2420.00 $9,680.00 1900.00 $7,600.00 2200.00 $8,800.00 1530.00 $6,120.00 2525.00 $10,100.00 $1,900.00 $7,600.00 51 MAN TA 5 DIA T8G EACH 1 2420.00 $2,420.00 2300.00 $2,300.00 2200.00 $2,200.00 1835.00 $1,835.00 2535.00 $2,535.00 $3,000.00 $3,000.00 52 MAN TA 6 DIA T8G EACH 3 3300.00 $9,900.00 3600.00 $10,800.00 3000.00 $9,000.00 2245.00 $6,735.00 3865.00 $11,595.00 $4,000.00 $12,000.00 53 INLETS TA T3F&G EACH 1 1025.00 $1,025.00 1500.00 $1,500.00 950.00 $950.00 1120.00 $1,120.00 1340.00 $1,340.00 $750.00 $750.00 54 INLETS TA TI IF&G EACH 4 1100.00 $4,400.00 1200.00 $4,800.00 1000.00 $4,000.00 1275.00 $5,100.00 1315.00 $5,260.00 $750.00 $3,000.00 55 GUTTER OUTLET SPL EACH 5 250.00 $1,250.00 400.00 $2,000.00 300.00 $1,500.00 230.00 $1,150.00 495.00 $2,475.00 $500.00 $2,500.00 56 COMB CC&G TB6.12(SPECIAL) FOOT 1536 22,00 $33,792.00 16.00 $24,576.00 16.50 $25,344.00 19.85 $30,489.60 24.35 $37,401.60 $20.00 $30,720.00 57 COMB CC&G T136.24 SPL FOOT 480 33.00 $15,840.00 20.00 $9,600.00 22.00 $10,560.00 23.30 $11,184.00 37.30 $17,904.00 $25.00 $12,000.00 58 MOBILIZATION L SUM 1 25000.00 $25,000.00 10000.00 $10,000.00 52000.00 $52,000.00 32000.00 $32,000.00 17430.00 $17,430.00 $80,000.00 $80,000.00 59 CHANGEABLE MESSAGE SN CAL MO 6 1400.00 $8,400.00 1500.00 $9,000.00 900.00 $5,400.00 920.55 $5,523.30 1150.00 $6,900.00 $1,000.00 $6,000.00 60 SHORT TERM PAVT MKING FOOT 1116 1.00 $1,116.00 1.00 $1,116.00 0.50 $558.00 1.80 $2,008.80 1.00 $1,116.00 $1.00 $1,116.00 61 PAVT MARK TAPE T3 4 FOOT 12268 1.10 $13,494.80 1.50 $18,402.00 0.82 $10,059.76 0.85 $10,427.80 1.05 $12,881.40 $1.00 $12,268.00 62 PAVT MARK TAPE T3 24 FOOT 31 7.70 $238.70 10.00 $310.00 5.00 $155.00 5.10 $158.10 2.50 $77.50 $5.00 $155.00 63 SIGN PANEL T1 SQ FT 20 18.00 $360.00 33.00 $660.00 24.00 $480.00 25.00 $500.00 31.00 $620.00 $30.00 $600.00 64 SIGN PANEL T2 SO FT 60 32.50 $1,950.00 38.00 $2,280.00 37.00 $2,220.00 38.00 $2,280.00 33.00 $1,980.00 $35.00 $2,100.00 65 THPL PVT MK LTR&SYM SO FT 219 6.60 $1,445.40 3.50 $766.50 5.00 $1,095.00 4.10 $897.90 4.50 $985.50 $3.00 $657.00 66 THPL PVT MK LINE 4 FOOT 6928 0.80 $5,542.40 1.00 $6,928.00 0.60 $4,156.80 0.70 $4,849.60 0.60 $4,156.80 $1.00 $6,928.00 67 THPL PVT MK LINE 6 FOOT 562 1.40 $786.80 1.50 $843.00 1.08 $606.96 0.85 $477.70 1.10 $618.20 $1.50 $843.00 68 THPL PVT MK LINE 8 FOOT 936 1.65 $1,544.40 2.00 $1,872.00 1.40 $1,310.40 1.30 $1,216.80 1.20 $1,123.20 $2.00 $1,872.00 69 THPL PVT MK LINE 12 FOOT 270 3.30 $891.00 3.00 $810.00 2.17 $585.90 1.70 $459.00 2.20 $594.00 $3.00 $810.00 70 THPL PVT MK LINE 24 FOOT 145 6.60 $957.00 6.00 $870.00 5.00 $725.00 4.90 $710.50 4.50 $652.50 $6.00 $870.00 71 RAISED REFL PAVT MKR EACH 21 88,00 $1,848.00 180.00 $3,780.00 70.00 $1,470.00 208.00 $4,368.00 135.00 $2,835.00 $50.00 $1,050.00 72 PAVT MARKING REMOVAL FOOT 4650 1.00 $4,650.00 1.00 $4,650.00 0.25 $1,162.50 0.45 $2,092.50 1.20 $5,580.00 $1.00 $4,650.00 73 RAISED REF PVT MK REM EACH 21 25.00 $525.00 10.00 $210.00 10.00 $210.00 23.50 $493.50 25.00 $525.00 $30.00 $630.00 74 CON T 2 GALVS FOOT 987 4.20 $4,145.40 9.35 $9,228.45 3.99 $3,938.13 4.05 $3,997.35 10.40 $10,264.80 $6.00 $5,922.00 75 CON T 2 112 GALVS FOOT 120 6.70 $804.00 17.20 $2,064.00 6.40 $768.00 6.55 $786.00 14.05 $1,686.00 $10.00 $1,200.00 76 CON T4 GALVS FOOT 30 9,55 $286.50 38.00 $1,140.00 9.10 $273.00 9.30 $279.00 26.00 $780.00 $16.00 $480.00 77 CON P 2 GALVS FOOT 16 24.90 $398.40 9.50 $152.00 23.72 $379.52 24.20 $387.20 23.00 $368.00 $20.00 $320.00 78 CON P 4 GALVS FOOT 278 25.10 $6,977.80 38.00 $10,564.00 23.89 $6,641.42 24.35 $6,769.30 42.60 $11,842.80 $40.00 $11,120.00 79 HANDHOLE PCC EACH 7 1330.00 $9,310.00 1140.00 $7,980.00 1265.00 $8,855.00 1290.00 $9,030.00 865.00 $6,055.00 $1,200.00 $8,400.00 80 HD HANDHOLE PCC EACH 1 1435.00 $1,435.00 1260.00 $1,260.00 1367.00 $1,367.00 1395.00 $1,395.00 1380.00 $1,380.00 $2,725.00 $2,725.00 81 DBL HANDHOLE PCC EACH 1 2540.00 $2,540.00 2900.00 $2,900.00 2420.00 $2,420.00 2465.00 $2,465.00 1690.00 $1,690.00 $2,400.00 $2,400.00 82 TR&BKFIL F ELECT WK FOOT 1132 3.15 $3,565.80 0.10 $113.20 2.99 $3,384.68 3.05 $3,452.60 1.40 $1,584.80 $4.00 $4,528.00 83 EC C XLP USE 3-1C 10 FOOT 925 2.25 $2,081.25 1.43 $1,322.75 2.13 $1,970.25 2.15 $1,988.75 1.65 $1,526.25 $3.00 $2,775.00 84 LUM SV HOR MT 25OW EACH 4 480.00 $1,920.00 388.00 $1,552.00 454.54 $1,818.16 465.00 $1,860.00 430.00 $1,720.00 $500.00 $2,000.00 85 FAC T4 CAB EACH 1 29295.00 $29,295.00 49000.00 $49,000.00 27899.00 $27,899.00 28450.00 $28,450.00 27686.00 $27,686.00 $15,000.00 $15,000.00 86 ININTER POWER SUP EXT EACH 1 8015.00 $8,015.00 9000.00 $9,000.00 7632.00 $7,632.00 7780.00 $7,780.00 8234.00 $8,234.00 $8,500.00 $8,500.00 87 ELCBL C 20 3C TW SH FOOT 423 0.60 $253.80 0.77 $325.71 0.58 $245.34 0.60 $253.80 1.05 $444.15 $1.50 $634.50 88 ELCBL C SIGNAL 14 2C FOOT 2203 0.60 $1,321.80 0.77 $1,696.31 0.57 $1,255.71 0.60 $1,321.80 0.92 $2,026.76 $1.00 $2,203.00 89 ELCBL C SIGNAL 14 3C FOOT 1732 0.75 $1,299.00 0.77 $1,333.64 0.66 $1,143.12 0.70 $1,212.40 0.98 $1,697.36 $1.50 $2,598.00 90 ELCBL C SIGNAL 14 5C FOOT 1013 0.90 $911.70 1.10 $1,114.30 0.87 $881.31 0.90 $911.70 1.05 $1,063.65 $1.50 $1,519.50 91 ELCBL C SIGNAL 14 7C FOOT 2509 1.20 $3,010.80 1.32 $3,311.88 1.11 $2,784.99 1.15 $2,885.35 1.14 $2,860.26 $2.00 $5,018.00 92 ELCBL C LEAD 14 1FR FOOT 2562 1.10 $2,818.20 0.77 $1,972.74 1.03 $2,638.86 1.05 $2,690.10 0.93 $2,382.66 $1.50 $3,843.00 93 ELCBL C SERV 6 2C FOOT 22 4.00 $88.00 1.98 $43.561 3.88 $85.361 3.90 $85.801 2.60 $57.201 $4.00 $88.00 94 ELCBL C EGRDC 6 1 C FOOT 487 1.60 $779.20 1.21 $589.27 1.52 $740.24 1.55 $754.85 1.95 $949.65 $2.001 $974.00 95 TS POST GALVS 10 EACH 1 990.00 $990.00 1130.00 $1,130.00 941.00 $941.00 960.00 $960.00 994.00 $994.00 $800.00 $800.00 96 TS POST GALVS 16 EACH 4 1170.00 $4,680.00 1270.00 $5,080.00 1111.00 $4,444.00 1130.00 $4,520.00 1111.00 1 $4,444.00 $1,200.00 $4,800.00 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD,SUGAR GROVE, ILLINOIS C:\Users\Mostreko\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\30POZX90\bidtab01 BID TABULATION IL ROUTE 47 AT CANNONBALL TRAIL INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION AURORA BLACKTOP,INC. "D"CONSTRUCTION GENEVA CONSTRUCTION CO. HARDIN PAVING SERVICES ALLIANCE CONTRACTORS,INC. ENGINEER'S ESTIMATE BIDS RECD 211512012 1065 Sard Avenue 1488 South Broadway Route 25&Indian Trail 4413 W.Roosevelt Road 1166 Lake Avenue 52 Wheeler Road Montgomery,IL 60538 Coal City,IL 60416 Aurora,IL 60507 Hillside,IL 60162 Woodstock,IL 60098 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 97 STL COMB MAA&P 46 EACH 2 8190.00 $16,380.00 10500.00 $21,000.00 7802.00 $15,604.00 7950.00 $15,900.00 9095.00 $18,190.00 $11,000.00 $22,000.00 98 STL COMB MAA&P 48 EACH 1 8260.00 $8,260.00 10500.00 $10,500.00 7867.00 $7,867.00 8020.00 $8,020.00 9119.00 $9,119.00 $11,500.00 $11,500.00 99 STL COMB MAA&P 52 EACH 1 9225.00 $9,225.00 11800.00 $11,800.00 8783.00 $8,783.00 8950.00 $8,950.00 10614.00 $10,614.00 $12,000.00 $12,000.00 100 CONC FDN TY A FOOT 20 225.00 $4,500.00 190.00 $3,800.00 208.00 $4,160.00 212.00 $4,240.00 205.00 $4,100.00 $250.00 $5,000.00 101 CONIC FDN TY C FOOT 4 330.00 $1,320.00 380.00 $1,520.00 311.00 $1,244.00 315.00 $1,260.00 385.00 $1,540.00 $600.00 $2,400.00 102 CONC FDN TY E 36D FOOT 84 220.00 $18,480.00 190.00 $15,960.00 203.00 $17,052.00 205.00 $17,220.00 270.00 $22,680.00 $250.00 $21,000.00 103 DRILL EX HANDHOLE EACH 1 290.00 $290.00 290.00 $290.00 277.00 $277.00 280.00 $280.00 180.00 $180.00 $200.00 $200.00 104 SH P LED IF 3S BM EACH 1 800.00 $800.00 990.00 $990.00 760.00 $760.00 775.00 $775.00 846.00 $846.00 $900.00 $900.00 105 SH P LED IF 3S MAM EACH 4 850.00 $3,400.00 1030.00 $4,120.00 811.00 $3,244.00 827.00 $3,308.00 894.00 $3,576.00 $950.00 $3,800.00 106 SH P LED 1F 5S BM EACH 6 1205.00 $7,230.00 1440.00 $8,640.00 1147.00 $6,882.00 1170.00 $7,020.00 1235.00 $7,410.00 $1,200.00 $7,200.00 107 SH P LED IF 5S MAM EACH 6 1275.00 $7,650.00 1584.00 $9,504.00 1215.00 $7,290.00 1235.00 $7,410.00 1229.00 $7,374.00 $1,400.00 $8,400.00 108 PED SH P LED IF BM CT EACH 8 770.00 $6,160.00 1000.00 $8,000.00 732.00 $5,856.00 745.00 $5,960.00 824.00 $6,592.00 $900.00 $7,200.00 109 TS BACKPLATE L F PLAS EACH 15 160.00 $2,400.00 165.00 $2,475.00 148.00 $2,220.00 150.00 $2,250.00 178.00 $2,670.00 $175.00 $2,625.00 110 INDUCTIVE LOOP DETECT EACH 12 210.00 $2,520.00 240.00 $2,880.00 195.00 $2,340.00 200.00 $2,400.00 207.00 $2,484.00 $250.00 $3,000.00 111 DIET LOOP T1 FOT 1631 16.75 $27,319.25 14.00 $22,834.00 15.96 $26,030.76 16.25 $26,503.75 13.95 $22,752.45 $20.00 $32,620.00 112 LIGHT DETECTOR EACH 2 1100.00 $2,200.00 1364.00 $2,728.00 1044.00 $2,088.00 1070.00 $2,140.00 1205.00 $2,410.00 $1,500.00 $3,000.00 113 LIGHT DETECTOR AMP EACH 1 2180.00 $2,180.00 2677.00 $2,677.00 2074.00 $2,074.00 2115.00 $2,115.00 2241.00 $2,241.00 $2,500.00 $2,500.00 114 PED PUSH-BUTTON EACH 8 285.00 $2,280.00 320.00 $2,560.00 271.00 $2,168.00 275.00 $2,200.00 269.00 $2,152.00 $300.00 $2,400.00 115 TEMP TR SIG INSTALL EACH 1 34220.00 $34,220.00 21000.00 $21,000.00 32576.00 $32,576.00 33220.00 $33,220.00 26100.00 $26,100.00 $50,000.00 $50,000.00 116 REMOV EX TS EQUIP EACH 1 3365.00 $3,365.00 3900.00 $3,900.00 3202.00 $3,202.00 3265.00 $3,265.00 3150.00 $3,150.00 $2,500.00 $2,500.00 117 REMOV EX HANDHOLE EACH 7 365.00 $2,555.00 290.00 $2,030.00 346.00 $2,422.00 355.00 $2,485.00 195.00 $1,365.00 $450.00 $3,150.00 118 REMOV EX CONIC FDN EACH 7 390.00 $2,730.00 290.00 $2,030.00 365.00 $2,555.00 400.00 $2,800.00 285.00 $1,995.00 $450.00 $3,150.00 119 TEMP ACCESS-PRIV ENT EACH 6 350.00 $2,100.00 500.00 $3,000.00 182.72 $1,096.32 950.00 $5,700.00 175.00 $1,050.00 $250.00 $1,500.00 120 TEMP ACCESS-COM ENT EACH 1 650.00 $650.00 750.00 $750.00 548.16 $548.16 1050.00 $1,050.00 225.00 $225.00 $250.00 $250.00 121 TEMP ACCESS-ROAD EACH 1 2500.00 $2,500.00 1000.00 $1,000.00 548.16 $548.16 1250.00 $1,250.00 225.00 $225.00 $250.00 $250.00 122 TRAF CONT&PROT SPL L SUM 1 13500.00 $13,500.00 15000.00 $15,000.00 32650.00 $32,650.00 15300.00 $15,300.00 9445.00 $9,445.00 $3,000.00 $3,000.00 123 SERVICE INSTALLATION-POLE EACH 1 1290.00 $1,290.00 1430.00 $1,430.00 1226.00 $1,226.00 1250.00 $1,250.00 1190.00 $1,190.00 $3,000.00 $3,000.00 124 FLARED END SECTION REMOVAL EACH 2 330.00 $660.00 200.00 $400.00 300.00 $600.00 255.00 $510.00 150.00 $300.00 $150.00 $300.00 125 BITUMINOUS DRIVEWAY PAVEMENT 3" SQ YD 178 26.50 $4,717.00 23.00 $4,094.00 25.00 $4,450.00 33.00 $5,874.00 26.50 $4,717.00 $50.00 $8,900.00 126 BITUMINOUS DRIVEWAY REMOVAL SQ YD 233 5.00 $1,165.00 8.00 $1,864.00 2.50 $582.50 3.05 $710.65 15.00 $3,495.00 $10.00 $2,330.00 127 CONSTRUCTION LAYOUT L SUM 1 20000.00 $20,000.00 15000.00 $15,000.00 6500.00 $6,500.00 4500.00 $4,500.00 4395.00 $4,395.00 $10,000.00 $10,000.00 128 BIKE TRAIL PAVEMENT SO FT 352 5.00 $1,760.00 4.00 $1,408.00 7.00 $2,464.00 10.00 $3,520.00 5.00 $1,760.00 $10.00 $3,520.00 129 TR CONT SURVEILLANCE CAL DA 10 800.00 $8,000.001 500.00 $5,000.00 450.00 $4,500.00 610 $6,100.00 250.00 $2,500.00 $1,000.00 $10,000.00 TOTAL $978,863.30 $990,171.23 $895,247.94 $963,375.00 $1,087,379.71 $ 1,150,714.00 -14.9% -14.0% -22.2% -16.3% -5.5% %+/-ESTIMATE ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD,SUGAR GROVE, ILLINOIS C:\Users\Mostreko\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\30POZX90\bidtab01 Reviewed By: Agenda Item Number .'� •s► Legal ❑❑ Mayor#1 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources ❑ �s =Q Community Development El 2012-17 ` Police F] ALE ��' Public Works Agenda Item Summary Memo Title: River Road Bridge—intergovernmental agreement update Meeting and Date: City Council —February 28, 2012 Synopsis: An offer from Kendall County to front-fund all River Road bridge construction costs, with City payback over a six-year period. Council Action Previously Taken: Date of Action: Dec 2010 Action Taken: Agreement approved for phase I costs Item Number: Type of Vote Required: Majority Council Action Requested: Direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid W3s From: Bart Olson, City Administrator -- � � CC: Date: February 24, 2012 C<wrMY Sad LE � Subject: River Road Bridge intergovernmental agreement Summary Update to an intergovernmental agreement for River Road bridge construction. Background In December 2010, the City Council passed an intergovernmental agreement with Kendall County to have the County front fund phase I engineering costs for the River Road bridge construction. That agreement is attached to this packet for your use. Recently, we approached the Kendall County Highway Committee about expanding the current intergovernmental agreement to include land acquisition and construction related costs. The Highway Committee was agreeable to this concept, and suggested a 6-year, no interest payback or a 10-year,with interest payback. Prior to the draft of an intergovernmental agreement and the County's approval of said agreement, the Highway Committee asked the City to endorse the County's offer. The current estimated costs for the bridge construction are attached to this memo, courtesy of the County Engineer. If the City is agreeable to the County's offer, we will draft an updated intergovernmental agreement expanding the front-funding to all costs associated with the River Road bridge construction, and put an upper limit on the funding of$600,000 (bids for the project will be opened in mid-March). INTERGOVERNMENTAL AGREEMENT FOR THE REPLACEMENT OF THE RIVER ROAD BRIDGE OVER BLACKBERRY CREEK,YORKVILLE,ILLINOIS THIS INTERGOVERNMENTAL AGREEMENT by and between the County of Kendall, a unit of local government of the State of Illinois ("Kendall County") and the United City of Yorkville, Kendall County, Illinois (the "City") a municipal corporation of the State of Illinois. WITNESSETH: WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and the Intergovernmental Cooperation A ct (5 ILCS 220/1 cat seg.) permit units of local government to obtain or share services and to jointly contract, combine or transfer any power, privilege, function or authority among themselves; and, WHEREAS, Kendall County and the City have determined it to be in the best interest of the region to combine funds received by the City from the Illinois Department of Transportation's Major Bridge Program with funds received by Kendall County from the federal Highway Bridge Program in order to undertake the replacement of the River Road Bridge over Blackberry Creek (the "Project") pursuant to the terms conditions and limitations as hereinafter set forth; and, WHEREAS, the Project, once completed, shall provide a safe and efficient roadway network for the benefit of the residents of the City and Kendall County. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth,the parties agree as follows: Section 1. The foregoing preambles are hereby incorporated as if fully restated in this Section 1. 1 Section 2. Kendall County hereby agrees to contract with an engineering firm, approved by the City, to undertake the preliminary engineering ("Preliminary Engineering") for the Project. Upon completion of the Preliminary Engineering and approval by the County and the City, the County shall direct the engineering firm to proceed with the design engineering (the "Design Engineering")for the Project. Section 3. Kendall County hereby commits sufficient Highway Bridge Program monies to fund eighty (80%) percent of the total cost of Preliminary Engineering and Design Engineering.The County agrees to pay the remaining twenty percent(20%) on the condition that the City reimburses the County for said twenty percent (20%) on or before April 30, 2012. The City hereby agrees to reimburse the County on or before April 30, 2012, for any portion of the cost of the Preliminary Engineering and the Design Engineering advanced by the County on behalf of the City. Section 4. Upon completion and approval of the Design Engineering, the City agrees to undertake the acquisition of such interests in real estate, including temporary or permanent easements or fee ownership, as deemed necessary to construct the replacement of the River Road Bridge over Blackberry Creek and shall be responsible for all costs in connection with such acquisition. It is understood that construction of the Project is currently scheduled for calendar year 2015 and the parties hereto agree to work cooperatively toward that date. Section 5. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than 2 the parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of such agreements. Section 6. All notices required or permitted hereunder shall be in writing and may be given by (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or(c) telecopying the same with electronic confirmation of receipt. If to the County: County Administrator County of Kendall 111 West Fox Street Yorkville, Illinois 60560 If to the Village: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Or such address or counsel as any party hereto shall specify pursuant to this Section from time to time. Section 7. In case of any provision of this Agreement shall be invalid, illegal or unenforceable, it shall, to the extent possible, be modified in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. Section 8. Time is of the essence with respect to this Agreement. Section 9. This Agreement is executed in multiple counterparts, each of which shall be deemed to be and shall constitute one and the same instrument. 3 IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. County of Kendall, a unit of local government United City of Yorkville, Kendall County, of the State of Illinois Illinois a municipal corporation By: By: Chair, Kendall County Board Mayor Attest: Attest: County Clerk City Clerk 4 River Road Bridge Estimated Cost Summary February 15 , 2012 Item Total Cost Local Share Phase I & Phase II Engineering $ 340,000 $ 68 ,000 Land Acquisition $ 137400 $ 13 ,400 Construction $ 1 ,800,000 $ 360 ,000 Construction Engineering $ 180,000 36 ,000 Totals: $2 ,333,400 $ 477,400 Reviewed By: Agenda Item Number .'� •s► Legal ❑❑ Mayor#2 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources ❑ �s =Q Community Development El 2012-18 ` Police F] ALE ��' Public Works Agenda Item Summary Memo Title: Amended Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150,Public Employees Division and the United City of Yorkville Meeting and Date: City Council—February 28, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: 2011 Action Taken: Approved contract Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid W3s From: Bart Olson, City Administrator -- � � CC: Date: February 24, 2012 C<wrMY Sad �tE 1 ` Subject: Local 150 agreement, amendment Summary Approval of a revised drug testing policy to comply with new federal standards. Background After the City Council approved the bargaining contract with Local 150, our drug testing policy administrator notified us that certain provisions of the drug testing policy were not in compliance with recent federal mandates. The administrator gave us recommended changes to the policy, which are attached in a redline version. Human Resources Manager Ostreko has provided notes within the document explaining two of the deleted sections. The Local 150 attorney has reviewed the changes and was agreeable to them. I expect the union to vote on the amended section in the next few weeks. Staff recommendation Staff recommends approval of the amended agreement. After 6 years,but less than 9 years $750 After 9 years,but less than 14 years $1000 After 14 years,but less than 20 years $1250 After 20 years,but less than 25 years $1500 After 25 years $2000 ARTICLE XXIV DRUG AND ALCOHOL POLICY All bargaining unit emplo eey s required to have a Commercial Driver's License are subject to drug and alcohol testing under the Department of Transportation Federal Regulations 49 CFR Part 40 Formatted:Font:(Default)Times New Roman Section 382 as set forth in Appendix A, attached hereto and made a puft hereof. Said regulations are Formatted:Font:(Default)Times New Roman subject to Change from time to time. Deleted:The drug and alcohol pokey,in effect for all bargaining unit employees required to have a ARTICLE XXV Commercial Dr ver's License,is FILLING OF VACANCIES SECTION 25.1: POSTING Whenever the Employer determines there is a vacancy in an existing job classification or that a new position within the bargaining unit job has been created,a notice of such vacancy shall be posted on all bulletin boards for ten(10)working days. During this period,employees who wish to apply for such vacancy,including employees on layoff,may do so. ARTICLE XXVI SECONDARY EMPLOYMENT Employees primary employment responsibilities are to the City. Secondary employment will not be considered an excuse for poor job performance, absenteeism,tardiness, leaving early, refusal to travel, or refusal to work emergency callbacks, overtime, or different hours. Employees may hold secondary employment, including self-employment, provided such employment does not: 1) interfere with the performance of City duties; 2)present a potential conflict of interest; 3)result in outside work being performed during an employee's work shift; 4) involve the use of city equipment or supplies. Employees shall be permitted to engage in secondary employment only with the prior written approval of their Department Head. If granted permission for secondary employment an employee's Department Head may revoke the permission where it appears to the Department Head that such activity conflicts with the standards set forth above. Employees who engage in secondary employment shall notify their Department Head of the addresses and phone numbers where they can be contacted, if necessary, for their normal work schedule,of the name of their supervisor(if applicable),and of the type of work they are(or will be)performing. If secondary work activity does cause or contribute to job-related problems, the City may rescind its approval of such employment and,if necessary,normal disciplinary procedures will be followed to deal with the specific problems. APPENDIX A 24 DRUG AND ALCOHOL POLICY I. PROHIBITIONS A. Prohibited Alcohol-Related Conduct An employee shall not engage in any form of the alcohol-related conduct listed below: 1. Using alcohol on the job. 2. Being in possession of alcohol while on duty or operating a commercial motor vehicle. 3. Having a prohibited breath alcohol concentration while on duty. 4. Having used alcohol during the four(4)hours before going on duty. 5. Using alcohol within eight (8) hours following an accident requiring a breath- alcohol test,or until tested. 6. Refusing to submit to a required alcohol test. B. Prohibited Drug-Related Conduct An employee shall not engage in any of the following activities: 1. Using any of the following controlled substances,including use of a substance for medicinal purposes under a doctor's care, unless a physician has advised the employee that it not will interfere with the employee's ability to perform his job safely: a. Marijuana(THC metabolite) b. Cocaine C. Opiates(morphine and codeine) d. Phencyclidine(PCP) e. Amphetamines f. Methamphetamines g. MDMA Ecstacy h. 6-Acetylmorphine-Heroin 2. Being in possession of any unauthorized controlled substance. 1 3. Reporting for duty while impaired from any prescribed therapeutic drug or controlled substance usage. 4. Refusing to submit to a required controlled substances test. C. Reporting Requirements for Prescribed Controlled Substances 1. Any employee who takes prescribed medication and whose duties include operating a commercial motor vehicle for the Employer must inquire of his/her treating physician whether the controlled substance would adversely affect his/her ability to operate a commercial motor vehicle. 2. If the medication in use will adversely affect the employee's ability to safely perform his job,the employee may not report to work or may not remain on duty. Employees eligible for sick leave may take such period of absence as paid sick leave. II. CATEGORIES OF TESTING A. Post-Accident Testing 1. Conducted when a bargaining unit employee was involved in an accident in a Employer vehicle,and: a. The accident involved the loss of life;or b. The employee was issued a citation for a moving traffic violation arising from an accident that included: (1) Injury requiring medical treatment away from the scene;or (2) One or more vehicles having to be towed from the scene. 2. Post-Accident Alcohol Testing a. Whenever possible, post-accident alcohol testing shall be conducted within two(2)hours of the accident. b. If testing is not administered within two (2) hours of the accident, the Employer must prepare and maintain a record stating the reason the test was not promptly administered. 2 C. If testing is not administered within eight (8) hours of the accident, the Employer shall cease attempts to administer an alcohol test. d. An employee required to be tested under this section is prohibited from consuming any alcohol for at least eight (8) hours following the accident or until after the breath alcohol test. 3. Post-Accident Drug Testing a. Post-accident drug testing must be conducted within thirty-two(32)hours after the accident. If testing is not administered within thirty-two (32) hours of the accident, the Employer shall cease attempts to administer a drug test. b. If testing is not administered within thirty-two(32)hours of the accident, the Employer must prepare and maintain a record stating the reason the test was not promptly administered. B. Random Testing Conducted throughout the year on a random, unannounced basis according to the following guidelines: 1. Restricted Period a. Bargaining unit employees required to have a Commercial Driver's License(CDL)are subject to unannounced random drug testing during all periods on duty, and are subject to unannounced random alcohol testing while the driver is performing safety-sensitive functions,just before the driver is to perform safety-sensitive functions, or just after the employee has ceased performing such functions. b. The Employer will not require employees to come in for a call-out assignment for the sole purpose of random testing. 2. Frequency a. The Employer shall conduct random drug testing on at least fifty percent (50%) of the average number of bargaining unit employees required to have a CDL,_The minimum annual ercentage rate in succeeding years Deleted: in calendar year 1996 shall be determined by the rate set by the FHWA Administrator, as published in the Federal Register (pursuant to 49 CFR Part 382 (Sec. 3 382.305)). The Employer shall provide written notice to the Union before January 1 of each succeeding year regarding any changes in the minimum annual percentage rate. b. The Employer shall conduct random alcohol testing on at least den percent �eieced:Henry-fire per�e�c�zs i> 1I QN) of the average number of bargaining unit employees in each calendar year. The minimum annual percentage rate in succeeding years shall be determined by the rate set by the FHWA Administrator, as published in the Federal Register (pursuant to 49 CFR Part 382 (Sec. 382.305)). The Employer shall provide written notice to the Union before January 1 of each succeeding year regarding any changes in the minimum annual percentage rate. 3. Selection a. The procedure used to determine which employees are subject to random drug or alcohol testing in a given year shall ensure that each bargaining unit employee who is required to have a CDL has an equal chance of being selected. b. Should disputes arise regarding the random selection process, the Human Resources Officer or other person responsible for administering the drug and alcohol policy for the Employer shall meet with a representative of Local 150 (not a bargaining unit member) and explain the methodology used. C. Reasonable Suspicion Testing Conducted when a trained supervisor observes behavior or appearance that is characteristic of an individual who is currently under the influence of or impaired by alcohol, impaired by drugs,or a combination of alcohol and drugs,according to the following guidelines: 1. A supervisor's determination that reasonable suspicion exists shall be based on specific, contemporaneous, articulable observations concerning the appearance, behavior,speech or body odors of the employee; 2. The Department Head or a second trained department supervisor who is reasonably available must confirm the reasonable suspicion determination; 3. The employee is entitled to Union representation before being questioned in connection with a reasonable suspicion determination,if so requested. 4. The supervisor(s) must complete and submit a Reasonable Cause Observation 4 Form for any drug tests within twenty-four(24)hours. 5. A"trained supervisor"is one who has received at least two(2)hours of training in the signs of alcohol and drug use,including at least sixty(60)minutes of training on drug use and at least sixty(60)minutes of training on alcohol use. D. Return to Duty Testing 1. After engaging in prohibited alcohol conduct,an employee may not return to duty requiring the performance of a safety sensitive function until s/he takes a return to duty breath alcohol test with a result indicating an alcohol concentration of less than 0.02. 2. After engaging in prohibited controlled substances conduct,an employee may not return to duty requiring the performance of a safety sensitive function until s/he takes a return to duty urine drug test with a verified negative result for controlled substances use. E. Follow-Up Testing 1. Upon returning,the employee is subject to at least six(6)unannounced follow-up tests during the first twelve (12) months after s/he returns to duty requiring a CDL. 2. If the Substance Abuse Professional determines that follow-up testing is not longer necessary,it may be terminated after the first six(6)follow-up tests. 3. Substance Abuse Professional The Substance Abuse Professional shall be a licensed physician(medical doctor or doctor of osteopathy), or a licensed or certified psychologist,social worker, employee assistance professional,or addiction counselor with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders. III. TESTING PROCEDURES A. Drug Testing Procedures The collector/collection process, drugs tested, including testing esting levels and DHHS' Formatted:Indent:Left: 0.5",First line: os' laboratory analysis, and the Medical Review Officer process will conform in a manner promulgated under Department of Transportation Rule 49 CFR Part 40,in all aspects. 1. Collection Site/Collector 5 The Certified Collector must follow the procedures as outline in 49CFR Part 40.- Formatted:Indent:Left: 0.5 First line: os° These procedures are very pecific and include,but are not limited to,the following; a. Once a drug test is announced, an employee shall go directly to the collection site. b. Upon arrival,the employee shall verify his identityi Comment[M01]:under Federal Collection Criteria, the collector CANNOT ask any employee (DOT or C. Before testing,an employee shall be shown a sealed container,which shall Non-DOT) to list medication currently taken. This is the sole be unwrapped in front of him/her. purpose and role of the Medical Review Officer. Deleted: and will be provided with a form on d. An employee shall be afforded a private area to provide a urine specimen. which the employee may elect to list any This area shall be equipped with a toilet, and shall be secured to prevent prescription or non-prescription medication s/he is adulteration or dilution. using e. Once an employee has provided a urine sample in the collection container, s/he shall hand it to the collection person. The collection person, in the presence of the employee, shall then pour the urine into two(2) specimen bottles. At least thirty (30) milliliters must be poured into the primary specimen bottle,and fifteen(15)milliliters into the split specimen bottle. £ If an employee of the testing facility believes that an employee is attempting to obstruct the collection process or as submitted an altered, Deleted:may adulterated or substitute specimen, a secon specimen,will be collected Deleted:and a Employer official concurs,an under direct observation.Both specimens will be sent to the laboratory for Deleted:observed analysis and the testing facility acility will notify the designated employ Deleted:may representative. 2. Medical Review Officer(MRO) _The Medical Review Officer is a licensed physician that has been certified as an Deleted:The Medical Review Officer shall be a MRO by the Federal Department of Transportation and the Department of Health and person r physician designated by the Employer It the person responsible for receiving laboratory results Human Services. The MRO is responsible for receiving and reviewing laboratory results generated by the Employer's drug testing program. generated by an employer's drug testing esting program. The MRO will conduct a final review disorders deers shall have knowledge a medical training abuse disorders and have the appropriate medical training of all positive test results to assess a possible alternative medical explanation for the to interpret and evaluate an employee's positive test results. (For an in-depth explanation of the Medical Review Officer and the Verification result together with his/her medical history and any other relevant biomedical information. Process,please refer to Department of Transportation 49 CFR Subpart G Part 20.121.) 3. Laboratory Analysis a. Analysis of&e urine specimen shall be performed at a laboratory certified Deleted:aprimary and monitored by the Department of Health and Human Services(DHHS). 6 Deleted:b. The laboratory shall analyze the primary specimen with an Enzyme Multiple Immunoassay Test(EMIT)or some other screen test ,). _When directed in writiM by the MRO that an employee has requested allowed by DHHS for employees required to have analysis of the split specimen, the laboratory shall forward the split CDLs.¶ specimen to another DHHS-certified laboratory for testing. c. Positive screens shall be confirmed by the Gas Chromatography/Mass Spectrometer(GUMS) method. 4. Primary Specimen Test Results Deleted:d a. Negative Test Results Once the MRO has reviewed the laboratory results and determines the Deleted:If the result of the test of the primary primary specimen to be negative,the gative result will be promptly reported to specimen is negative,the MRO shall promptly report ne a negative test to the Employer and the employee. the designated employer representative. b. Positive Test Results 1) Drug test results reported positive by the laboratory shall not be deemed positive or disseminated to the Employer until they are reviewed by the MRO. 2) If the result of the test of the primary specimen is positive, the MRO shall contact the employee and give the employee an opportunity to establish an alternative medical explanation for the positive test result. a) If the MRO determines that the positive result was caused by the legitimate medical use of the prohibited drug,or that the positive result was otherwise in error, the MRO shall report the drug test result as negative. b) If the MRO determines that there is no alternative medical or other explanation for the positive test result, the MRO shall inform the employee that s/he has seventy-two (72) hours in which to request a confirmation test of the split specimen, and inform the Employer that the driver should be removed from service. 3) The employee shall remain out of service pending the result of the split sample analysis. 5. Confirmation/Split Specimen Test 7 a. If within seventy-two (72) hours of notification of the positive result by the MRO,the employee requests that the split specimen test be conducted, the MRO shall make written notice to the primary specimen laboratory to forward the split sample to a second laboratory. b. If the employee has not contacted the MRO within seventy-two (72) hours, the employee may present to the MRO information documenting that serious illness, injury, inability to contact the MRO, lack of actual notice of the positive test result, or other unavoidable circumstances prevented the employee from timely contacting the MRO. If the MRO concludes that there is a legitimate explanation for the employee's failure to contact the MRO within seventy-two (72)hours, the MRO shall direct that analysis of the split specimen be performed. C. Waived or Positive Confirmation Test 1) If the employee waives his right to a confirmation/split specimen test,or if the confirmation/split specimen test is positive,the MRO shall report a verified positive test to the Employer. 2) Upon receiving the results of the positive test, the Employer shall promptly notify the employee and provide the employee the opportunity to request full information concerning the test results. Comment[M021:A different specimen is not allowed under DOT \ regulations. DOT only allows the 6. Inability to Provide Adequate Sample split speciment to be sent to a different laboratory for analysis. This is covered under 5a. a. Employees who are unable to provide a urine sample of forty-five Deleted:d. Alternative Test¶ milliliters shall be offered_40 oz. of water and allowed D to 3 hours ¶ If the employee requests that an alternative test be before being required to provide another urine specimen. The employee undertaken,it shall be conducted at the employee's may not leave the collection facility. The above"shy bladder"procedures expense.The results of such test maybe admitted into evidence at any disciplinary hearing on the issue conform with DOT regulations 49 CFR Part 40 \ of prohibited drug use,at the employee's discretion. \ Deleted:additional drinking b. If the employee is still unable to provide an adequate sample,testing shall Deleted:additional time be discontinued and the MRO shall refer the employee for a medical Deleted:The amount of fluids the employee is evaluation to develop pertinent information concerning whether the given and the amount of time he/she is allowed shall individual's inability to provide a specimen is genuine. fellow federal D.O.T.rules. 1) The employee shall be placed out of service until this determination is made. 2) If there is no verification that inability to provide an adequate 8 sample was genuine,the employee will be deemed to have refused to test. B. Alcohol Testing Procedures 1. Screening Test a. All breath alcohol testing shall be conducted through use of an Evidential Breath Testing (EBT) device, in accordance with FHA rules and requirements promulgated under the Department of Transportation 49 CFR Part 40.5 L Deleted:DOT regulations b. Only a certified Breath Alcohol Technician(BAT),trained in accordance with the requirements promulgated_under the Department of Deleted:DOT regulations Transportation 49 CFR Part 40.5 1, shall conduct testing with an EBT. Supervisors of bargaining unit employees shall not serve as BATS under any circumstances. C. Testing Site 1) Testing locations shall ensure visual and aural privacy to employees, sufficient to prevent unauthorized persons from seeing or hearing test results. 2) Before testing begins,the BAT shall explain the testing procedure to the employee and answer any questions s/he may have. 3) An individually-sealed mouthpiece shall be opened in view of the employee. The mouthpiece shall then be attached to the EBT. 4) Once testing is complete, the BAT shall show the results to the employee. d. Screening Test 1) If the result of the screening test is less than 0.02 percent alcohol concentration, the result is negative and no further testing shall be done. 2) If the result of the screening test is an alcohol concentration of 0.02 percent or greater,a confirmation test shall be performed. 2. Confirmation Test 9 a. When required, the confirmation test shall be performed not less than fifteen(15)minutes nor greater than twenty(20)minutes after completion of the screening test. b. Employees with a breath alcohol concentration between 0.02 and 0.04 may not perform or continue to perform safety-sensitive functions until the start of the employee's next regularly scheduled duty period,not less than twenty-four(24)hours following administration of the test. C. If the result of the confirmation test is 0.04 percent alcohol concentration or greater,the result is positive. 3. Inability to Provide an Adequate Amount of Breath a. If an employee is unable to provide an adequate amount of breath, the Employer may direct the employee to see a licensed physician. b. The employee may not perform safety sensitive functions until s/he is evaluated,provided the evaluation takes place within two(2)hours. C. The physician shall examine the employee to determine whether the employee's inability could have been caused by a medical condition. d. If the physician determines, in his or her reasonable medical judgment, that a medical condition has, or with a high degree of probability, could have, precluded the employee from providing an adequate amount of breath,the employee shall not be deemed to have refused to take the test. e. If the physician is unable to make this determination, the employee shall be deemed to have refused to take the test. f. The Employer shall pay any medical fees assessed for the examination. IV. CONSEQUENCES OF POSITIVE TEST RESULTS A. Confirmed Breath Alcohol Test Result Between 0.02 and 0.04 An employee with a breath alcohol concentration result between 0.02 and 0.04 shall be removed from duty without pay for twenty-four(24)hours or a retest below 0.02. B. Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited Alcohol Conduct 10 1. An employee with a breath alcohol concentration result of 0.04 or more, or who has otherwise violated the alcohol conduct rules set forth above, shall be immediately removed from duty. 2. The employee cannot resume the performance of safety sensitive functions until s/he: a. Is evaluated by a Substance Abuse Professional(SAP);and b. Complies with and completes any treatment program recommended by the SAP;and C. Completes the return to duty testing requirements set forth above with a breath alcohol content of less than 0.02. C. Confirmed Positive Urine Drug Test 1. An employee who tests positive for any of the prohibited controlled substances,or who has otherwise violated the substance abuse rules set forth above, shall be immediately removed from duty. 2. The employee cannot resume the performance of safety sensitive functions until s/he: a. Is evaluated by a Substance Abuse Professional(SAP);and b. Complies with and completes any treatment program recommended by the SAP;and C. Completes the return to duty testing requirements set forth above with a negative result. D. Discipline Any discipline imposed upon employees shall be subject to the Disciplinary and Grievance Procedure provisions of the Collective Bargaining Agreement. E. Refusal to Test Any employee who refuses to undergo required testing,as set forth in this policy,shall be considered as having tested positive and shall be immediately removed from duty. However,if it is subsequently determined that the order to submit to testing was in violation of this policy,the employee will be made whole for any economic loss incurred during his/her time off. 11 V. CONFIDENTIALITY OF RECORDS All drug and alcohol test results and records shall be maintained under strict confidentiality. Supervision shall not be entitled to copies of test results although supervision may be informed on a need to know basis of the results of such tests. A. Employee Entitled to Information Upon written request, the employee shall be promptly furnished with copies of any and all records pertaining to his/her use of alcohol and/or drugs, including any records pertaining to conducted tests. The employee's access to the records shall not be contingent upon payment for the records. B. Conditions Under Which the Employer Must Release Records 1. To the employee,upon written request. 2. When requested by federal or state agencies with jurisdiction, when license or certification actions may be required. 3. To a subsequent employer pursuant to written consent of the former employee. 4. To the decision maker in a grievance, arbitration, litigation, or administrative proceeding arising from a positive test result or employee initiated action. VI. EMPLOYEE ASSISTANCE PROGRAM A. Voluntary Referral 1. Before Testing a. Any bargaining unit employee who voluntarily refers himself or herself to the City's Employee Assistance Program (EAP) before being ordered to submit to a random, reasonable suspicion, post-accident or return to duty drug or alcohol test shall not be subject to discipline. b. Any bargaining unit employee who has voluntarily referred himself or herself to the EAP shall be subject to the same testing procedures as an employee who has tested positive for drug or alcohol use. C. The employee shall be returned to regular work duties only on the 12 recommendation of the EAP counselor and successful completion of a return to duty medical exam. 2. At Time of Testing If a bargaining unit employee voluntarily refers himself or herself to the EAP upon being ordered to submit to a drug or alcohol test,the Employer shall consider such voluntary referral in mitigation of any discipline. B. Confidentiality of Referral All EAP referrals shall be kept strictly confidential. C. Rehabilitative Leave of Absence 1. Accrued Leaves of Absence An employee may use any accrued leave (e.g. sick, vacation, personal, etc.) for the purpose of rehabilitation of a drug and/or alcohol problem. 2. Extended Leave of Absence Upon an employee's request, the Employer shall, to the extent necessary for treatment and rehabilitation, and subject to the General Leave provisions of the Collective Bargaining Agreement,grant the employee an unpaid leave of absence for the period necessary to complete primary treatment of the employee's drug and/or alcohol problem. 13 After 6 years,but less than 9 years $750 After 9 years,but less than 14 years $1000 After 14 years, but less than 20 years $1250 After 20 years, but less than 25 years $1500 After 25 years $2000 ARTICLE XXIV DRUG AND ALCOHOL POLICY All bargaining unit employees required to have a Commercial Driver's License are subject to drug and alcohol testing under the Department of Transportation Federal Regulations 49 CFR Part 40 Section 382 as set forth in Appendix A, attached hereto and made a part hereof. Said regulations are subject to change from time to time. ARTICLE XXV FILLING OF VACANCIES SECTION 25.1: POSTING Whenever the Employer determines there is a vacancy in an existing job classification or that a new position within the bargaining unit job has been created, a notice of such vacancy shall be posted on all bulletin boards for ten (10) working days. During this period, employees who wish to apply for such vacancy, including employees on layoff, may do so. ARTICLE XXVI SECONDARY EMPLOYMENT Employees primary employment responsibilities are to the City. Secondary employment will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to travel, or refusal to work emergency callbacks, overtime, or different hours. Employees may hold secondary employment, including self-employment, provided such employment does not: 1) interfere with the performance of City duties; 2) present a potential conflict of interest; 3) result in outside work being performed during an employee's work shift; 4) involve the use of city equipment or supplies. Employees shall be permitted to engage in secondary employment only with the prior written approval of their Department Head. If granted permission for secondary employment an employee's Department Head may revoke the permission where it appears to the Department Head that such activity conflicts with the standards set forth above. Employees who engage in secondary employment shall notify their Department Head of the addresses and phone numbers where they can be contacted, if necessary, for their normal work schedule, of the name of their supervisor (if applicable), and of the type of work they are (or will be) performing. If secondary work activity does cause or contribute to job-related problems, the City may rescind its approval of such employment and, if necessary, normal disciplinary procedures will be followed to deal with the specific problems. APPENDIX A 24 DRUG AND ALCOHOL POLICY I. PROHIBITIONS A. Prohibited Alcohol-Related Conduct An employee shall not engage in any form of the alcohol-related conduct listed below: 1. Using alcohol on the job. 2. Being in possession of alcohol while on duty or operating a commercial motor vehicle. 3. Having a prohibited breath alcohol concentration while on duty. 4. Having used alcohol during the four(4) hours before going on duty. 5. Using alcohol within eight (8) hours following an accident requiring a breath- alcohol test, or until tested. 6. Refusing to submit to a required alcohol test. B. Prohibited Drug-Related Conduct An employee shall not engage in any of the following activities: 1. Using any of the following controlled substances, including use of a substance for medicinal purposes under a doctor's care, unless a physician has advised the employee that it not will interfere with the employee's ability to perform his job safely: a. Marijuana(THC metabolite) b. Cocaine C. Opiates (morphine and codeine) d. Phencyclidine (PCP) e. Amphetamines f. Methamphetamines g. MDMA Ecstacy h. 6-Acetylmorphine-Heroin 2. Being in possession of any unauthorized controlled substance. 1 3. Reporting for duty while impaired from any prescribed therapeutic drug or controlled substance usage. 4. Refusing to submit to a required controlled substances test. C. Reporting Requirements for Prescribed Controlled Substances 1. Any employee who takes prescribed medication and whose duties include operating a commercial motor vehicle for the Employer must inquire of his/her treating physician whether the controlled substance would adversely affect his/her ability to operate a commercial motor vehicle. 2. If the medication in use will adversely affect the employee's ability to safely perform his job, the employee may not report to work or may not remain on duty. Employees eligible for sick leave may take such period of absence as paid sick leave. II. CATEGORIES OF TESTING A. Post-Accident Testing 1. Conducted when a bargaining unit employee was involved in an accident in a Employer vehicle, and: a. The accident involved the loss of life; or b. The employee was issued a citation for a moving traffic violation arising from an accident that included: (1) Injury requiring medical treatment away from the scene; or (2) One or more vehicles having to be towed from the scene. 2. Post-Accident Alcohol Testing a. Whenever possible, post-accident alcohol testing shall be conducted within two (2)hours of the accident. b. If testing is not administered within two (2) hours of the accident, the Employer must prepare and maintain a record stating the reason the test was not promptly administered. 2 C. If testing is not administered within eight (8) hours of the accident, the Employer shall cease attempts to administer an alcohol test. d. An employee required to be tested under this section is prohibited from consuming any alcohol for at least eight (8) hours following the accident or until after the breath alcohol test. 3. Post-Accident Drug Testing a. Post-accident drug testing must be conducted within thirty-two (32) hours after the accident. If testing is not administered within thirty-two (32) hours of the accident, the Employer shall cease attempts to administer a drug test. b. If testing is not administered within thirty-two (32) hours of the accident, the Employer must prepare and maintain a record stating the reason the test was not promptly administered. B. Random Testing Conducted throughout the year on a random, unannounced basis according to the following guidelines: 1. Restricted Period a. Bargaining unit employees required to have a Commercial Driver's License (CDL) are subject to unannounced random drug testing during all periods on duty, and are subject to unannounced random alcohol testing while the driver is performing safety-sensitive functions, just before the driver is to perform safety-sensitive functions, or just after the employee has ceased performing such functions. b. The Employer will not require employees to come in for a call-out assignment for the sole purpose of random testing. 2. Frequency a. The Employer shall conduct random drug testing on at least fifty percent (50%) of the average number of bargaining unit employees required to have a CDL. The minimum annual percentage rate in succeeding years shall be determined by the rate set by the FHWA Administrator, as published in the Federal Register (pursuant to 49 CFR Part 382 (Sec. 3 382.305)). The Employer shall provide written notice to the Union before January 1 of each succeeding year regarding any changes in the minimum annual percentage rate. b. The Employer shall conduct random alcohol testing on at least ten percent (10%) of the average number of bargaining unit employees in each calendar year. The minimum annual percentage rate in succeeding years shall be determined by the rate set by the FHWA Administrator, as published in the Federal Register (pursuant to 49 CFR Part 382 (Sec. 382.305)). The Employer shall provide written notice to the Union before January 1 of each succeeding year regarding any changes in the minimum annual percentage rate. 3. Selection a. The procedure used to determine which employees are subject to random drug or alcohol testing in a given year shall ensure that each bargaining unit employee who is required to have a CDL has an equal chance of being selected. b. Should disputes arise regarding the random selection process, the Human Resources Officer or other person responsible for administering the drug and alcohol policy for the Employer shall meet with a representative of Local 150 (not a bargaining unit member) and explain the methodology used. C. Reasonable Suspicion Testing Conducted when a trained supervisor observes behavior or appearance that is characteristic of an individual who is currently under the influence of or impaired by alcohol, impaired by drugs, or a combination of alcohol and drugs, according to the following guidelines: 1. A supervisor's determination that reasonable suspicion exists shall be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the employee; 2. The Department Head or a second trained department supervisor who is reasonably available must confirm the reasonable suspicion determination; 3. The employee is entitled to Union representation before being questioned in connection with a reasonable suspicion determination, if so requested. 4. The supervisor(s) must complete and submit a Reasonable Cause Observation 4 Form for any drug tests within twenty-four(24)hours. 5. A "trained supervisor" is one who has received at least two (2) hours of training in the signs of alcohol and drug use, including at least sixty (60) minutes of training on drug use and at least sixty(60)minutes of training on alcohol use. D. Return to Duty Testing 1. After engaging in prohibited alcohol conduct, an employee may not return to duty requiring the performance of a safety sensitive function until s/he takes a return to duty breath alcohol test with a result indicating an alcohol concentration of less than 0.02. 2. After engaging in prohibited controlled substances conduct, an employee may not return to duty requiring the performance of a safety sensitive function until s/he takes a return to duty urine drug test with a verified negative result for controlled substances use. E. Follow-Up Testing 1. Upon returning, the employee is subject to at least six (6) unannounced follow-up tests during the first twelve (12) months after s/he returns to duty requiring a CDL. 2. If the Substance Abuse Professional determines that follow-up testing is not longer necessary, it may be terminated after the first six (6) follow-up tests. 3. Substance Abuse Professional The Substance Abuse Professional shall be a licensed physician (medical doctor or doctor of osteopathy), or a licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders. III. TESTING PROCEDURES A. Drug Testing Procedures The collector/collection process, drugs tested, including testing levels and DHHS laboratory analysis, and the Medical Review Officer process will conform in a manner promulgated under Department of Transportation Rule 49 CFR Part 40, in all aspects. 1. Collection Site/Collector 5 The Certified Collector must follow the procedures as outline in 49CFR Part 40. These procedures are very specific and include, but are not limited to, the following: a. Once a drug test is announced, an employee shall go directly to the collection site. b. Upon arrival, the employee shall verify his identity. C. Before testing, an employee shall be shown a sealed container, which shall be unwrapped in front of him/her. d. An employee shall be afforded a private area to provide a urine specimen. This area shall be equipped with a toilet, and shall be secured to prevent adulteration or dilution. C. Once an employee has provided a urine sample in the collection container, s/he shall hand it to the collection person. The collection person, in the presence of the employee, shall then pour the urine into two (2) specimen bottles. At least thirty (30) milliliters must be poured into the primary specimen bottle, and fifteen(15)milliliters into the split specimen bottle. f. If an employee of the testing facility believes that an employee is attempting to obstruct the collection process or has submitted an altered, adulterated or substitute specimen, a second specimen will be collected under direct observation. Both specimens will be sent to the laboratory for analysis and the testing facility will notify the designated employer representative. 2. Medical Review Officer(MRO) The Medical Review Officer is a licensed physician that has been certified as an MRO by the Federal Department of Transportation and the Department of Health and Human Services. The MRO is responsible for receiving and reviewing laboratory results generated by an employer's drug testing program. The MRO will conduct a final review of all positive test results to assess a possible alternative medical explanation for the results. (For an in-depth explanation of the Medical Review Officer and the Verification Process, please refer to Department of Transportation 49 CFR Subpart G Part 20.121.) 3. Laboratory Analysis a. Analysis of the urine specimen shall be performed at a laboratory certified and monitored by the Department of Health and Human Services (DHHS). 6 b. When directed in writing by the MRO that an employee has requested analysis of the split specimen, the laboratory shall forward the split specimen to another DHHS-certified laboratory for testing. 4. Primary Specimen Test Results a. Negative Test Results Once the MRO has reviewed the laboratory results and determines the primary specimen to be negative, the negative result will be promptly reported to the designated employer representative. b. Positive Test Results 1) Drug test results reported positive by the laboratory shall not be deemed positive or disseminated to the Employer until they are reviewed by the MRO. 2) If the result of the test of the primary specimen is positive, the MRO shall contact the employee and give the employee an opportunity to establish an alternative medical explanation for the positive test result. a) If the MRO determines that the positive result was caused by the legitimate medical use of the prohibited drug, or that the positive result was otherwise in error, the MRO shall report the drug test result as negative. b) If the MRO determines that there is no alternative medical or other explanation for the positive test result, the MRO shall inform the employee that s/he has seventy-two (72) hours in which to request a confirmation test of the split specimen, and inform the Employer that the driver should be removed from service. 3) The employee shall remain out of service pending the result of the split sample analysis. 5. Confirmation/Split Specimen Test 7 a. If, within seventy-two (72) hours of notification of the positive result by the MRO, the employee requests that the split specimen test be conducted, the MRO shall make written notice to the primary specimen laboratory to forward the split sample to a second laboratory. b. If the employee has not contacted the MRO within seventy-two (72) hours, the employee may present to the MRO information documenting that serious illness, injury, inability to contact the MRO, lack of actual notice of the positive test result, or other unavoidable circumstances prevented the employee from timely contacting the MRO. If the MRO concludes that there is a legitimate explanation for the employee's failure to contact the MRO within seventy-two (72) hours, the MRO shall direct that analysis of the split specimen be performed. C. Waived or Positive Confirmation Test 1) If the employee waives his right to a confirmation/split specimen test, or if the confirmation/split specimen test is positive, the MRO shall report a verified positive test to the Employer. 2) Upon receiving the results of the positive test, the Employer shall promptly notify the employee and provide the employee the opportunity to request full information concerning the test results. 6. Inability to Provide Adequate Sample a. Employees who are unable to provide a urine sample of forty-five milliliters shall be offered 40 oz. of water and allowed up to 3 hours before being required to provide another urine specimen. The employee may not leave the collection facility. The above "shy bladder" procedures conform with DOT regulations 49 CFR Part 40. b. If the employee is still unable to provide an adequate sample, testing shall be discontinued and the MRO shall refer the employee for a medical evaluation to develop pertinent information concerning whether the individual's inability to provide a specimen is genuine. 1) The employee shall be placed out of service until this determination is made. 2) If there is no verification that inability to provide an adequate 8 sample was genuine, the employee will be deemed to have refused to test. B. Alcohol Testing Procedures 1. Screening Test a. All breath alcohol testing shall be conducted through use of an Evidential Breath Testing (EBT) device, in accordance with FHA rules and requirements promulgated under the Department of Transportation 49 CFR Part 40.51. b. Only a certified Breath Alcohol Technician (BAT), trained in accordance with the requirements promulgated under the Department of Transportation 49 CFR Part 40.5 1, shall conduct testing with an EBT. Supervisors of bargaining unit employees shall not serve as BATs under any circumstances. C. Testing Site 1) Testing locations shall ensure visual and aural privacy to employees, sufficient to prevent unauthorized persons from seeing or hearing test results. 2) Before testing begins, the BAT shall explain the testing procedure to the employee and answer any questions s/he may have. 3) An individually-sealed mouthpiece shall be opened in view of the employee. The mouthpiece shall then be attached to the EBT. 4) Once testing is complete, the BAT shall show the results to the employee. d. Screening Test 1) If the result of the screening test is less than 0.02 percent alcohol concentration, the result is negative and no further testing shall be done. 2) If the result of the screening test is an alcohol concentration of 0.02 percent or greater, a confirmation test shall be performed. 2. Confirmation Test 9 a. When required, the confirmation test shall be performed not less than fifteen (15) minutes nor greater than twenty (20) minutes after completion of the screening test. b. Employees with a breath alcohol concentration between 0.02 and 0.04 may not perform or continue to perform safety-sensitive functions until the start of the employee's next regularly scheduled duty period, not less than twenty-four(24)hours following administration of the test. C. If the result of the confirmation test is 0.04 percent alcohol concentration or greater, the result is positive. 3. Inability to Provide an Adequate Amount of Breath a. If an employee is unable to provide an adequate amount of breath, the Employer may direct the employee to see a licensed physician. b. The employee may not perform safety sensitive functions until s/he is evaluated, provided the evaluation takes place within two (2) hours. C. The physician shall examine the employee to determine whether the employee's inability could have been caused by a medical condition. d. If the physician determines, in his or her reasonable medical judgment, that a medical condition has, or with a high degree of probability, could have, precluded the employee from providing an adequate amount of breath, the employee shall not be deemed to have refused to take the test. e. If the physician is unable to make this determination, the employee shall be deemed to have refused to take the test. f. The Employer shall pay any medical fees assessed for the examination. IV. CONSEQUENCES OF POSITIVE TEST RESULTS A. Confirmed Breath Alcohol Test Result Between 0.02 and 0.04 An employee with a breath alcohol concentration result between 0.02 and 0.04 shall be removed from duty without pay for twenty-four(24) hours or a retest below 0.02. B. Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited Alcohol Conduct 10 1. An employee with a breath alcohol concentration result of 0.04 or more, or who has otherwise violated the alcohol conduct rules set forth above, shall be immediately removed from duty. 2. The employee cannot resume the performance of safety sensitive functions until s/he: a. Is evaluated by a Substance Abuse Professional(SAP); and b. Complies with and completes any treatment program recommended by the SAP; and C. Completes the return to duty testing requirements set forth above with a breath alcohol content of less than 0.02. C. Confirmed Positive Urine Drug Test 1. An employee who tests positive for any of the prohibited controlled substances, or who has otherwise violated the substance abuse rules set forth above, shall be immediately removed from duty. 2. The employee cannot resume the performance of safety sensitive functions until s/he: a. Is evaluated by a Substance Abuse Professional (SAP); and b. Complies with and completes any treatment program recommended by the SAP; and C. Completes the return to duty testing requirements set forth above with a negative result. D. Discipline Any discipline imposed upon employees shall be subject to the Disciplinary and Grievance Procedure provisions of the Collective Bargaining Agreement. E. Refusal to Test Any employee who refuses to undergo required testing, as set forth in this policy, shall be considered as having tested positive and shall be immediately removed from duty. However, if it is subsequently determined that the order to submit to testing was in violation of this policy, the employee will be made whole for any economic loss incurred during his/her time off. 11 V. CONFIDENTIALITY OF RECORDS All drug and alcohol test results and records shall be maintained under strict confidentiality. Supervision shall not be entitled to copies of test results although supervision may be informed on a need to know basis of the results of such tests. A. Employee Entitled to Information Upon written request, the employee shall be promptly furnished with copies of any and all records pertaining to his/her use of alcohol and/or drugs, including any records pertaining to conducted tests. The employee's access to the records shall not be contingent upon payment for the records. B. Conditions Under Which the Employer Must Release Records 1. To the employee, upon written request. 2. When requested by federal or state agencies with jurisdiction, when license or certification actions may be required. 3. To a subsequent employer pursuant to written consent of the former employee. 4. To the decision maker in a grievance, arbitration, litigation, or administrative proceeding arising from a positive test result or employee initiated action. VI. EMPLOYEE ASSISTANCE PROGRAM A. Voluntary Referral 1. Before Testing a. Any bargaining unit employee who voluntarily refers himself or herself to the City's Employee Assistance Program (EAP) before being ordered to submit to a random, reasonable suspicion, post-accident or return to duty drug or alcohol test shall not be subject to discipline. b. Any bargaining unit employee who has voluntarily referred himself or herself to the EAP shall be subject to the same testing procedures as an employee who has tested positive for drug or alcohol use. C. The employee shall be returned to regular work duties only on the 12 recommendation of the EAP counselor and successful completion of a return to duty medical exam. 2. At Time of Testing If a bargaining unit employee voluntarily refers himself or herself to the EAP upon being ordered to submit to a drug or alcohol test, the Employer shall consider such voluntary referral in mitigation of any discipline. B. Confidentiality of Referral All EAP referrals shall be kept strictly confidential. C. Rehabilitative Leave of Absence 1. Accrued Leaves of Absence An employee may use any accrued leave (e.g. sick, vacation, personal, etc.) for the purpose of rehabilitation of a drug and/or alcohol problem. 2. Extended Leave of Absence Upon an employee's request, the Employer shall, to the extent necessary for treatment and rehabilitation, and subject to the General Leave provisions of the Collective Bargaining Agreement, grant the employee an unpaid leave of absence for the period necessary to complete primary treatment of the employee's drug and/or alcohol problem. 13 Reviewed By: Agenda Item Number •s► Legal ❑❑ Mayor#3 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources ❑ �s =Q Community Development El 2012-19 ` Police ❑ ALE ��' Public Works ❑ Agenda Item Summary Memo Title: Appointment of Americans with Disabilities Act (ADA) Coordinator Meeting and Date: City Council—February 28, 2012 Synopsis: Appointment of Pete Ratos as ADA Coordinator. Council Action Previously Taken: Date of Action: CC 12/08/2009 Action Taken: Approval of Resolution 2009-54 Adopting a Grievance Procedure Under the Item Number: CC 2009-112 Americans with Disabilities Act Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: If a public entity has 50 or more employees, then it is required to designate at least one responsible employee to coordinate ADA compliance. The ADA Coordinator is responsible for coordinating the efforts of the government entity to comply with Title II and investigating any complaints that the entity has violated Title II of the ADA. The attached information will be posted on the City's website. Mr.. -� f83 United City of Yorkville �. . = a Grievance Procedure under the Americans with Disabilities Act LE This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities,programs, or benefits by the United City of Yorkville. The City's Personnel Policy governs employment- related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than 60 calendar days after the alleged violation to: Pete Ratos ADA Coordinator 800 Game Farm Road Yorkville,IL 60560 Within 15 calendar days after receipt of the complaint, the ADA Coordinator will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, the ADA Coordinator will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the United City of Yorkville and offer options for substantive resolution of the complaint. If the response by the ADA Coordinator does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City Administrator. Within 15 calendar days after receipt of the appeal, the City Administrator will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the City Administrator or his/her designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the ADA Coordinator, appeals to the City Administrator, and responses from these two offices will be retained by the United City of Yorkville for at least three years. Reviewed By: Agenda Item Number .'� •s► Legal ❑❑ Mayor#4 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources ❑ �s =Q Community Development El 2012-20 ` Police ❑ ALE ��' Public Works ❑ Agenda Item Summary Memo Title: Recreation Facility Alternatives Adhoc Committee update Meeting and Date: City Council —February 28, 2012 Synopsis: Presentation of recommendations for recreation facility alternatives put forth by the Adhoc committee. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Informational item Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Alderman Funkhouser will present the recommendations in the attached spreadsheet. A B C D REC Center Purchase Lease New$12-$20 S.F. Build New$SM-$10M School Partnership PRO PRO PRO PRO Membership base Custom space(blank canvas) Have available City land Best use of tax dollars Almost budget neutral Flexibility-one or two yr lease Ultimate blank canvas Community partnership No initial outlay Timing Limited maintenance(new) budget More facility for less City$ Rental properties attached Excitement Increase the customer base Location Ownership Limited maintenance budget Room for expansion Excitement and community trust Taxes lost Own asset CON CON CON CON Location Limited uses Expensive (land, building, equipment) Timing(operations, City funding) Age Loss of services New customer base Lack of concrete details Maintenance Customer base Timeframe Involving another entity Deal to be negotiated Parking Paying for two spaces for awhile (scheduling, intergovernmental) Taxes lost Equipment outlay Bonding Unknown operational budget Locked in No ownership Referendum Referendum Size of available space Unknown operational budget Competing w/Club 47 Lack of local options Competing w/Club 47 Expensive Neighbors Unknown budget Competing w/Club 47 Reviewed By: Agenda Item Number 606 Legal ❑ P W #1 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources F1 C�"Sad `=Q Community Development ❑❑ PW 2011-65 Police Public Works Agenda Item Summary Memo Title: Kennedy Road ITEP multi-use path grant agreement and engineering contract. Meeting and Date: City Council February 28, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Dec 2011 Action Taken: Agreement sent to Committee Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: February 24, 2012 C<wrMY Sad �LE ��'` Subject: Kennedy Road bike path agreement Summary Consideration of an ITEP grant agreement and EEI engineering contract for the Kennedy Road bike path grant award. Background This item was last discussed by City Council in December 2011, when the item was tabled to Public Works Committee. Since that City Council meeting, the City has received a six month extension to the grant agreement deadline (now August 1, 2012). Also since the City Council meeting, a local group of citizens have formed a 5016 non-profit organization to raise funds for the City's share of the project. At the February Public Works Committee meeting, Lynn Dubajic was present to discuss the formation of the non-profit organization and their fundraising methods and goals. She, and a group of residents, will be present at the City Council meeting to present their ideas to the entire City Council. The non-profit application documents are included in the packet materials, per the request of the Public Works Committee. The reason the agenda item was recommended to move out of committee was that the non-profit organization can not raise funds until the City has committed to the project. Staff recommendation While we are very conscious of the City's budget picture in the next few years and the City obligation to complete the project contemplated under the grant agreement, an 80/20 bike path grant with a private fundraising team attempting to cover the City's 20% is the best possible scenario to construct any multi-use path anywhere in the City. If the City Council is committed to the Integrated Transportation Plan and non-vehicular transportation, the grant agreement and engineering contract should be approved. i FORM NFP 102.10 (rev. Dec. 2003) ARTICLES OF INCORPORATION General Not For Profit Corporation Act Jesse White, Secretary of State Department of Business Services 501 S. Second St., Rm. 350 Springfield, IL 62756 217-782-9522 www,cyberddveilli nois.com Remit payment in the form of a cashier's check, certified check, money order or Illinois attorney's or C.P.A.'s check payable to Secretary of State. File # Filing Fee: $50 Approved: - - -- - Submit In duplicate —— — — Type or Print clearly in black Ink — — — — Do not write above this line -- -- Article 1 . Corporate Name: Push for the Path Article 2. Name and Address of Registered Agent and Registered Office in Illinois: Registered Agent: Daniel J. Kramer First Name Middle Name Last Name Registered Office: 1107A S. Bridge St, Number Street Suite # (P.O. Box alone Is unacceptable) Yorkville IL Kendall City - ZIP Code - County. Article 3. The first Board of Directors shall be _y in number, their Names and Addresses being as follows Not less than three ,J Director Name Street Address City State Zip Code John Amnions, c/o Wheatland Title, 105 W. Veterans Pkwy Yorkville IL 60560 Maureen Sharp Lynn Dubajic, �, !51 Prairie Pointe, Ste 102, Yorkville, IL 60560 Bill McCue j Article 4. Purposes) for which the Corporation is organized: To create a Not-For-Profit Corporation to solicit donations for the construction of a walking path through private donations to be donated to the United City of Yorkville. I (continued on back) Printed by authority of the State of Illinois. December 2011 - 2,510 - C 157.15 I Article 4.(continued) Is this Corporation a Condominium Association as established under The Condominium Property Act? (check one) ❑ Yes ❑ No Is this Corporation a Cooperative Housing Corporation as defined in Section 216 of the Internal Revenue Code of 1954? (check one) ❑ Yes ❑ No Is this Corporation a Homeowner's Association, which administers a common-interest community as defined in subsection (c) of Section 9-102 of the code of Civil Procedure? (check one) ❑ Yes ❑ No Article S. Other provisions (For more space, attach additional sheets of this size.): Article 6. Names & Addresses of Incorporators The undersigned incorporator(s) hereby declare(s), under penalties of perjury, that the statements made in the foregoing Articles of Incorporation are true. Dated Month & Day Year ;Signatures and Names Post Office Address 1 . � y_`M )Wt��lYrt _ 1 . 6 5'1 Prairie Pointe, Ste 102 V9 ature Street Lynn Dubajic Yorkville, IL 60560 ame (print) City, Stale, ZIP 2 1 2. 105 W. Veterans Pkwy, ignature Street John Ammons cc\. Yorkville, IL 60560 3.. UN . 9 N 3. Signature Maureen Sharp Name (print) 4. AF 4. Signature Bill McCue Name (print) Ufly blate, 5. 5. Signature Street Name (print) City, State, ZIP Signatures must be In BLACK INK on the original document. Carbon copies, photocopies or rubber stamped signatures may only be used on the duplicate copy. If a corporation acts as incorporator, the name of the corporation and the state of incorporation shall be shown and the execution shall be by a duly authorized corporate officer. Please print name and title beneath the officer's signature. The registered agent cannot be the corporation itself. The registered agent may be an Individual, resident in Illinois, or a domestic or foreign corporation, authorized to act as a registered agent. The registered office may be, but need not be, the same as its principal office. A corporation that is to function as a club, as defined in Section 1 -3.24 of the "Liquor Control Act" of 1934, must insert in Its purpose clause a statement that It will comply with the State and local laws and ordinances relating to alco- holic liquors. Printed by authority of the State of Illinois. December 2011 - 2.5M - C 157.15 it I ' Memorandum To : Bart Olson, City Administrator ST �$as From: Brad Sanderson, EEI CC : Laura Schraw, Interim Director of Parks and Recreation Krysti Barksdale-Noble, Community Development Director Eric Dhuse, Director of Public Works Date : November 9, 2011 Subject, Kennedy Road Shared-Use Path ITEP Grant Award As you are aware, the City was awarded an Illinois Transportation Enhancement Program (ITEP) Grant in the amount of $ 1 ,387,280 on October 29, 2010 (see attached). As part of the grant award, ITEP requires that the awarded community proceed with Phase I Engineering within one year of the grant award (Sunset Clause). Accordingly, we have been coordinating with the IDOT District 3 offices in regards to proceeding with the project. F Attached you will find the joint agreement prepared by IDOT that describes the funding for Phase I and Phase II Engineering. Please note that the grant will cover 80% of these expenditures up to $ 190,240. The local commitment for this portion is $47,560 . We have also included a summary table that indicates the proposed funding for the entire project. The anticipated schedule for the project is as follows: Agreement Approvals 3 -6 months Phase I Engineering 12- 15 months Agreement Approvals 3 -6 months Phase II Engineering 6-9 months Land Acquisition 6 months j Bidding and Contracting 4-6 months E Construction 6-9 months To summarize the schedule, it is estimated that construction would commence at the earliest 38-48 months after approving the initial agreements. Please note the schedule may be shortened or lengthened depending on number of variables. We have also attached our Phase I Engineering Agreement for consideration . IDOT has requested that both the Joint Agreement and Phase I Engineering Agreement be processed at the same time. s Lastly, we have attached a support memo and map from Laura Schraw that details some of the project history and regional significance. I E Please place this on an upcoming Public Works Committee Agenda for consideration of approving the Joint Agreement and Phase I Engineering Agreement. If you have any further questions or need additional information, please call . 6 E F C E f i i I Av nois Department Office of the Secretary UV 2300 South Dirksen Parkway 1 Springfield, Illinois ! 62764 Telephone 2171782-5897 October 29, 2016 i Honorable Valerie Burd Mayor 800 Game Farm Road Yorkville , Illinois 60560 I Dear !Mayor Burd: The department is pleased: to inform you that Governor Pat Quinn has approved Illinois Transportation Enhancement Program (ITEP) funding for the Yorkville - Kennedy Road Shared-Use Path project. The ITEP commitment for this project will not exceed $ 1 , 387,280, pending a more detailed project review, specifically to determine eligible federal costs . We received 391 project applications requesting almost $370 million. The high level of interest in this program made it very competitive. t Please contact Kenneth Lang, District 3, Bureau of Local Roads in Ottawa at (815) 434«8402 in the near future to begin preparation of an intergovernmental agreement. Projects within a Metropolitan Planning Organization (MPO) planning boundary are required to be listed in the local MPO's Transportation Improvement Program (TIP). Sponsoring agencies must coordinate with local MPO's to ensure your project is included in the TIP. i Congratulations on your successful application . If you have questions, please feel free to visit our ITEP website at www.dot. iI, govlooplite . htmI . You will find a listing of Frequently Asked Questions, and additional questions can be submitted through the website. We are looking forward to worsting jointly with � you to improve the quality of life for Illinois citizens through the ITEP program . i Sincerely, I a s E F f ry Hannig ry & ecretai i s € E I i s € 3 3 (E k € [i i i ITEP - KENNEDY ROAD BIKE TRAIL (IL 47 TO MILL ROAD) PROPOSED PROJECT COSTS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS OCTOBER 24, 2011 i TOTAL FEDERAL LOCAL ENGINEERING PHASE 1 $ 126 , 184.24 $ 100,94739 $ 259236 .85 (% MATCH ) (80%) (20%) i I ENGINEERING PHASE II $ 111 ,615.76 $ 89,292.61 $ 22,32115 (% MATCH) (80%) (20%) i i R.O.W. $ 28,000.00 $ 14,000.00 $ 14,000 .00 (% MATCH) (50%) (50%) i ENGINEERING PHASE III $ 158,500 .00 $ 126,800.00 $ 31 , 700.00 (% MATCH ) (80%) (20%) i i i CONSTRUCTION $ 1 ,320,300 .00 $ 1 ,056 , 240.00 $ 2641060 .00 I t (% MATCH ) (80%) (20%) I E f PROJECT TOTAL $ 19744,600.00 $ 11387, 280A0 $ 3577320.00 I i I 8 i i ¢d F e E fi g @} E I G:\Public\Yorkville\2011\Y01144-P Kennedy Road Bike Path-Phase IWgreementgproposed costs - october 2011 .xis]Proposed Costs ] 3 i Local Agency State Contract Day Labor Local Contract RR Force Account nOts ep �t SpOrtatt0lt City of Yorkville x Local Agency Agreement section Fund Type ITEP Number for Federal Participation 10-00042-00-BT STE 329015 f 4 Construction En in ering Right- f-Wa Job Number Project Number Job Number Project Number Job Number Project Number P-93-022-11 TE-OOD3(068) This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation , hereinafter referred to as "STATE '. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the E STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA". i Location Local Name Kennedy Road Route N/A Length 2.72 Mile Termini IL RT 47 to Mill Road i Current Jurisdiction City of Yorkville Existing Structure No i Project Description i i Construct a 10' wide shared-use path for bicycle and pedestrain use adjacent to Kennedy Road from IL RT 47 to Mill Road. i i i Division of Cost i Type of Work STE % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 190,240 ( ) ( ) 47,560 ( Bal ) 237,800 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 190,240 $ $ 47,560 $ 2371800 * 80% STE funds NTE $ 190,240 NOTE : The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost. Local Agency Appropriation i By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and i additional funds will be appropriated, if required , to cover the LA's total cost. i Method of Financing (State Contract Work) 1 METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of METHOD C---LA's Share divided by estimated total cost multiplied by actual progress payment. i (See page two for details of the above methods and the financing of Day Labor and Local Contracts) I Printed on 10/20/2011 Page 1 of 5 BLR 05310 (12/08/10) I i Agreement Provisions THE LA AGREES : I (1 ) To acquire in its name, or in the name of the state if on the state highway system, all right-of--way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required . (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map) . If the improvement location is currently under road district jurisdiction , an addendum is required . (5) To maintain or cause to be maintained , in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U . S. Department of Transportation . , (7) To maintain , for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to j verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. , (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE , in lump sum , an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum , upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid . (11 ) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services E necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this € preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the E fiscal year in which this agreement is executed , the LA will repay the STATE any Federal funds received under the terms of this Agreement. F (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. i E Printed on 10/20/2011 Page 2 of 5 BLR 05310 (12/08/10) FE 6' 6 e Y i (14) (Railroad Related Work Only) The estimates and general layout plans for at grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation , 2300 South Dirksen Parkway, Springfield , Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC) . Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the ( DOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from [ DOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. z Engineer's Payment Estimates in accordance with the Division of Cost on page one. t ( 15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred , suspended , proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining , attempting to obtain or performing a public (Federal , State or local) transaction or contract under a public transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification ; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal , State, local) terminated for cause or default. i (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. f (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. ( 18) That for agreements exceeding $ 100,000 in federal funds , execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid , by or on behalf of the undersigned , to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension , continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of i a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" , in accordance with its instructions ; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties z (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. i t t (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. I E (21 ) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in s accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the E improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting [ documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1 ,000,000 (five years if the project costs exceed $1 ,000,000) . 6 i (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. f f Printed on 10/20/2011 Page 3 of 5 BLR 05310 (12/08/10) i (25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the Central Contractor Registration (CCR) , which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at https://www. bpn .gov/ccr. If the LA, as a sub-recipient of a federal funding , receives an amount equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo .gov/2010/pdf/2010-22705. pdf and http://edocket.access.gpo.gov/2010/pdf/2010-22706. pdf. ! THE STATE AGREES: I (1 ) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid . (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; t (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. i IT IS MUTUALLY AGREED: I i I d (1 ) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction . (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve l the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. E (3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and j performance of any USDOT — assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26 . The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and ! administration of USDOT — assisted contracts. The LA's DBE program , as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program , the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U . S .C . 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U .S.C . 3801 et seq .) . In the absence of a USDOT — approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program . (4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. i i (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or i amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea .) unless the provisions of that Act exempt its application I f Printed on 10/20/2011 Page 4 of 5 BLR 05310 (12/08/10) € f f I ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Map (Insert addendum numbers and titles as applicable) i i The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation i Name of Official (Print or Type Name) Gary Hannig, Secretary of Transportation Date r I r By: Title (County Board Chairperson/MayorNillage President/etc.) (Delegate's Signature) (Delegate's Name - Printed) (Signature) Date c The above signature certifies the agency's TIN number is Christine M. Reed, Director of Highways/Chief Engineer Date conducting business as a Governmental Entity. DUNS Number Ellen J. Schanzle-Haskins, Chief Counsel Date i i I i Matthew R. Hughes, Acting Director of Finance and Administration Date I NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. { ff 4 r i i i f F E 4 i i E {E E F f Printed on 10/20/2011 Page 5 of 5 BLR 05310 (12/08/10) . I i F. Local Agency Consultant United City of Yorkville L Illinois Department Engineering Enterprises, Inc. p of Transportation C County C 0 Address Kendall A N 52 Wheeler Road Section L City 1_ 10-00042-00-BT U Sugar Grove Project No. A Preliminary Engineering State Services Agreement IL Job No. G For T Zip Code P-93-022-11 E Federal Participation A 60554 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Laura Schraw C T Brad Sanderson 630/553-8574 Y 630-466-6720 r LSchraw orkville. il . us bsanderson eeiweb. com THIS AGREEMENT is made and entered into this day of 2011 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description a E Name Kennedy Road Route FAU3793 Length 3. 14 mi Structure No. NA s f Termini IL Route 47 to Mill Road j 4 Description : Phase I Engineering Services for the construction of a new bike path on the south side of Kennedy Road from IL Route 47 to Mill Road. j Agreement Provisions I . THE ENGINEER AGREES, 1 . To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of E engineering services for the LA for the proposed improvement herein described . k 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE. i 3. To complete the services herein described within 480 calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. E 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. i 5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the E PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. E 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER E and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local I Roads and Streets manual published by the STATE. F 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. I e F Page 1 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM l i 9. The undersigned certifies neither the ENGINEER nor I have: a . employed or retained for commission , percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid , or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution , donation or consideration of any kind for, or in connection with , procuring or carrying out the AGREEMENT. d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining , attempting to obtain or performing a public (Federal , State or local) transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 11 . To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). i 13. Scope of Services to be provided by the ENGINEER: i ® Make such detailed surveys as are necessary for the planning and design of the PROJECT. E ❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. ❑ Prepare applications for U .S . Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification . I ❑ Design and/or approve cofferdams and superstructure shop drawings. ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches) . ® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action Determination or Environmental Assessment, State Clearinghouse , Substate Clearinghouse and all necessary environmental clearances. ❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction , Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE . I ❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. ® Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the i improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage I structures, and compliance with applicable design requirements and policies. I ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. ❑ Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual . The special provisions and detailed estimate of { cost shall be furnished in quadruplicate. ❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. s E i Page 2 of 5 BLR 05610 Rev. 9/06 Printed on 10/20/2011 9: 19: 10 AM i i E F f II . THE LA AGREES, 1 . To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: I Cost Plus Fixed Fee ® CPFF = 14.5%[DL + R(DL) + OH (DL) + IHDC] , or ❑ CPFF = 14 .5%[DL + R(DL) + 1 .4(DL) + IHDC] , or ❑ CPFF = 14.5%[(2 .3 + R)DL + IHDC] i Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor Specific Rate ❑ (Pay per element) i Lump Sum ❑ 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed , and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. i t ® Without Retainage I k a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. i 4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT- assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all I necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted ; contracts. The recipient's DBE program , as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program , the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U .S .C . 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U .S.C . 3801 et seq .) . III. IT IS MUTUALLY AGREED, F f 1 . That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without restriction or limitation as to their use. i z i G 6 E pff P Page 3 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM I 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction , Bureau of Local Roads and Streets Administrative Policies , Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. i 5. To maintain , for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. i 6. The payment by the LA in accordance with numbered paragraph 3 of Section 11 will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. i 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. i r 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surreys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from f soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination . j f 9. This certification is required by the Drug Free Workplace Act (301LCS 580) . The Drug Free Workplace Act requires that no grantee j or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including , but not limited to, suspension of contract or grant payments, termination of a contract or E grant and debarment of the contracting or grant opportunities with the State for at least one (1 ) year but no more than five (5) years. For the purpose of this certification , "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5, 000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1 ) Notifying employees that the unlawful manufacture, distribution , dispensing , possession or use of a controlled substance, r including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. j (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will : j (a) abide by the terms of the statement; and i (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction . b. Establishing a drug free awareness program to inform employees about: (1 ) The dangers of drug abuse in the workplace; I (2) The grantee's or contractor's policy of maintaining a drug free workplace; F (3) Any available drug counseling, rehabilitation and employee assistance program ; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. I d . Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction . e. Imposing a sanction on , or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling , treatment and rehabilitation is required and indicating that a trained referral team is in place. g . Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. i I {E 5 S Page 4 of 5 BLR 05610 (Rev. 9106) Printed on 10/20/2011 9: 19: 10 AM E 6 i 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate. i i i i Agreement Summary I i Prime Consultant: TIN Number A reement Amount Engineering Enterprises, Inc. 36-3150869 $ 1157249.79 i Sub-Consultants: TIN Number Agreement Amount Huff & Huff, Inc. 36-3044842 $10,934.45 i Sub-Consultant Total: $10,934.45 Prime Consultant Total : $115,249.79 Total for all Work: $126, 184.24 i I t f Executed by the LA: United City of Yorkville (Munici pa lityrrownsh i p/County) t t ATTEST: By: By: { Beth Warren — City Clerk Title: Mayor (SEAL) 9 r I Executed by the ENGINEER: s 1 ATTEST: Engineering Enterprises, Inc. I i fi By: By: I i Title: Executive Assistant Title: Vice President i i ; i i I i i I Page 5 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM I DF-824-039 REV 12/04 PAYROLL ESCALATION TABLE FIXED RAISES FIRM NAME Engineering Enterprises, Inc. DATE 10120111 PRIME/SUPPLEMENT Prime PTB NO. CONTRACT TERM 16 MONTHS OVERHEAD RATE 185.00% START DATE 511 /2012 COMPLEXITY FACTOR 0 RAISE DATE 1 /1 /2013 % RAISE 3.00% ESCALATION PER YEAR 5/1 /2012 1 /1 /2013 1 1 /212013 - 9/1 /2013 8 8 16 16 50.00% 51 .50% 1 .0150 The total escalation for this project would be : 1 .50% Bureau of Design and Environment Printed 10/20/2011 9: 19 AM j I DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME Engineering Enterprises DATE 10/20/11 PRIME/SUPPLEMENT Prime PSB NO. i ESCALATION FACTOR 1 .50% CLASSIFICATION CURRENT RATE CALCULATED RATE Senior Principal $54. 81 $55.63 k Principal $54. 81 $55 .63 Senior Project Manager $43 . 07 $43. 72 Project Manager $37 .49 $38. 05 Sr. Project Engineer/Planner/Surveyor II $32 . 98 $33.47 Sr. Project Engineer/Planner/Surveyor 1 $27. 85 $28 .27 Project Engineer/Planner/Surveyor $23 . 08 $23.43 Sr. Project Technician 11 $32 . 82 $33. 31 Sr. Project Technician 1 $29. 73 $30. 18 Project Technician $26. 99 $27 . 39 Administrative Assistant $21 . 92 $22 . 25 $0. 00 t $0. 00 $0 . 00 j $0 . 00 $0. 00 $0. 00 I $0. 00 $0 . 00 i $0. 00 $0. 00 $0. 00 $0. 00 $0 . 00 i f t I s t t i I f E S £E 3 i (xg i e PREPARED BY THE AGREEMENTS UNITrinted 10/20/20119: 19 AM 8 3 3 COST PLUS FIXED FEE COST ESTIMATE OF CONSULTANT SERVICES DF-824-039 REV 12/04 FIRM Engineering Enterprises, Inc. DATE 10/20111 PS13 OVERHEAD RATE 1 .85 PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0 FIXED FEE = 14. 5% [DL+ R(DL)+OH (DL)+ IHDC] DBE OVERHEAD IN-HOUSE Outside SERVICES % OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL (A) (B) ( C ) (D) (E) (F) (G) (H) (B-G) Data Collection 16 553.26 11023. 52 228.63 15805.41 1 .43% To o. & Field Surveys 328 10, 185.24 18, 842 . 70 585 . 001 4, 293.88 33, 906.81 26 . 87% Design Studies, P&P 180 61174.33 11 ,422. 50 21551 .54 20, 148.37 15. 97% Env. Studies and Doc. 64 21211 .73 41091 . 69 914.00 10, 934.45 18, 151 .86 14. 39% Drainage Study 88 21975.90 51505.41 1 ,229.79 91711 . 10 7. 70% ROW Coordination 44 11499.93 21774. 86 619.84 41894.63 3. 88% Estimate of Cost 20 687 . 801 11272.44 284.24 21244.48 1 . 78% Project Dev. Report 136 41730.59 81751 . 59 250. 00 11991 . 17 150.00 15 , 873 . 35 12. 58% Meetings & Coord . 52 11937 .88 31585. 08 800.83 61323. 78 5. 01 % Administration 32 11358. 31 21512. 88 561 . 32 41432. 52 3. 51 % QC/QA 32 12358. 31 21512. 88 561 . 32 41432. 52 3. 51 % CAD 31720. 00 539.40 4, 259.40 3. 38% Subconsultant DL 0. 00 0.00 0. 00% TOTALS 9921 33 ,673. 271 62,295 . 56 4, 555. 001 14,575. 96 150. 001 10,934.45 0.00 1263184.24 100. 00% DBE 0.00% DBE PREPARED BY THE AGREEMENTS UNIT Printed 10/20/2011 9: 19 AM DF-824-039 . REV 12/04 AVERAGE HOURLY PROJECT RATES FIRM Engineering Enterprises, Inc. PSB DATE 10/20111 PRIME/SUPPLEMENT Prime SHEET 1 OF 2 PAYROLL AVG TOTAL PROJECT RATES Data Collection Topo. & Field Surveys Design Studies, P&P Env. Studies and Doc. Drainage Study HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Senior Principal 55.63 0 Principal 55.63 28 2.82°ro 1 .57 a 2.22°i° 1 .24 Senior Project Manager 43.72 0 Project Manager 38. 05 244 24.60% 9.36 1 4 25.00% 9.51 68 20.73% 7.89 16 8.89% 3.38 M2437.50% 9.51 8 9.09% 3.46 Sr. Project Engineer/Planner/Surveyor II 33.47 260 26.21 % 8.77 8 50.00% 16.74 80 44.44% 14.88 12.55 40 45.45% 15.22 Sr. Project Engineer/Planner/Surveyor 1 28.27 130 13.10% 3.70 130 39.63% 11 .20 Project Engineer/Planner/Surveyor 23.43 0 Sr. Project Technician II 33. 31 188 18.95% 6.31 4 25.00% 8.33 80 44.44% 14.81 12.49 40 45.45% 15. 14 Sr. Project Technician 1 30. 18 130 13.10% 3.95 130 39.63% 11 .96 Project Technician 27. 39 0 Administrative Assistant 22.25 12 1 .21 % 0.27 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 992 100% $33.94 16 100.00% $34.58 328 100% $31 .05 180 1000% $34.30 64 100% $34.56 88 1 100% $33.82 PREPARED BY THE AGREEMENTS UNIT Printed 10/20/20119: 19 AM DF-824-039 REV 12/04 AVERAGE HOURLY PROJECT RATES FIRM Engineering Enterprises, Inc. PSB DATE 10/20/11 PRIME/SUPPLEMENT Prime SHEET 2 OF 2 PAYROLL AVG ROW Coordination Estimate of Cost Project Dev. Report Meetings & Coord. Administration QC/QA HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part, Avg Part, Avg Part. Avg Part. Av Senior Principal 55.63 Principal 55.63 4 2.94% 1 .64 4 7.69% 4.28 8 25.00% 13.91 8 25.00% 13.91 Senior Project Manager 43.72 Project Manager 38.05 16 36.36% 13.84 4 20.00% 7.61 40 29.41 % 11 .19 24 46. 15% 17.56 24 75.00% 28.54 24 75.00% 28.54 Sr. Project Engineer/Planner/Surveyor II 33.47 16 36.36% 12. 17 16 80.00% 26.78 60 44.12% 14.77 16 30.77% 10.30 Sr. Project Engineer/Planner/Surveyor 1 28.27 Project Engineer/Planner/Surveyor 23.43 Sr. Project Technician 11 33.31 8 18. 18% 6.06 24 17.65% 5.88 8 15.38% 5.12 Sr. Project Technician 1 30. 18 Project Technician 27.39 Administrative Assistant 22.25 4 9.09% 2.02 8 5.88% 1 .31 TOTALS 44 100% $34. 09 20 100% $34.39 136 100% $34.78 52 100% $37.27 32 100% $42 .45 32 1 100% $42.45 PREPARED BY THE AGREEMENTS UNIT Printed 10/20/20119: 19 AM 1 SUMMARY OF DIRECT COSTS Kennedy Road Bike Path; IL47 to Mill Road Kendall County i Engineering Enterprises, Inc. In-House Direct Costs No, Unit Cost/Unit Total Cost Printing/Reports 1500 Pages $0. 10 $ 150.00 Printing/Plans 100 Sheets $ 1 .00 $ 100 .00 CAD 248 Hours $ 15 .00 $3, 720 .00 Vehicle - Surveying 13 Days $45 .00 $585 .00 Subtotal $4,555 .00 Outside Direct Costs No. Unit Cost/Unit Total Cost f i Postage/Overnight Delivery 10 Each $ 15 .00 $ 150.00 Subtotal $ 150.00 i TOTAL $4,705 .00 { i 6 k F E 4 yyf P 4 }[I E { f E Ek 4 4 [E k[E{(pE t i, 1 f { { g ge9 e, `s k i ys s i i • I 1 554 915 Harger Road, Suite 330 Oak Brook, IL 60523 Phone (630) 684-9100 environmental engineers Fax (630) 684-9120 and consultants Website: I)ttp://Iitiffiiliuff.com f i October 12, 2011 i Mr. James R. Lenzini Project Manager Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 i PESA, Wetland Delineation, Endangered Species, Tree Survey, Wetland Impact Evaluation Form (WIE)/Process Kennedy Road Shared-Use Path Yorkville, Illinois Proposal No. T11425 E Dear Mr. Lenzini : Huff & Huff, Inc. (H&H) is pleased to submit this proposal to perform a Preliminary Environmental Site Assessment (PESA), wetland delineation, endangered species, tree survey and wetland impact evaluation form for the construction of the Kennedy Road Shared-Use Path in Yorkville. This proposal presents our project understanding, the scope of services, cost, and schedule for completing the project. A tiered approach to the wetlands and PESA is utilized to efficiently address potential impacts. i 1 . PROJECT UNDERSTANDING H&H has been requested to provide various environmental services for the parcel located for the construction of the Kennedy Road Shared-Use Path in Yorkville, Illinois. The project limits on Kennedy Road are from IL 47 to Mill Road, which is approximately three miles in length. The Shared-Use Path will be located on the southeast side of Kennedy Road and the area that we will be working in will be from the centerline of the road to 10 feet beyond the 40' right-of-way. j 2 . SCOPE OF SERVICES E Task 1 - Preliminary Environmental Site Assessment (PESA) E{ t H&H will prepare a Preliminary Environmental Site Assessment for the Kennedy Road Shared- Use path identified in the attached Location Map. The process will follow general protocols associated with ASTM E1527-05, which is a standard environmental site assessment methodology and IDOT procedures. These protocols are consistent with the "Preliminary Site 4 Assessment (PESA)" procedures outlined by the Illinois Department of Transportation (IDOT) in BDE #66- 10A;the "Manual for Conducting Preliminary Environmental Site Assessments for f UAProposal I BTransportationTEITEI - Kennedy.Road Yorkville.doex' F Q $(yg Y Illinois Department of Transportation Highway Project" , and Bureau of Local Roads Special Waste Procedures. A. Historical Research The site's historical land use/ownership record will be developed from standard historical sources. Either historical aerial photographs or historical maps, such as Sanborn Fire Insurance Maps, will be reviewed. The review will identify land use over time and potential areas of environmental concern, such as areas of surface disturbance and outside storage. B. Site Evaluation Current environmental features and conditions of sites adjacent to the right-of--way will be evaluated. A site walkover of potential right-of--way areas designated for excavation and/or acquisition will be conducted for first-hand evaluation of current environmental conditions within: the project limits. All of the features and conditions listed above will be investigated and, as appropriate, documented in photographs. The land-use and housekeeping practices of adjacent properties also will be evaluated in accordance with ASTM protocols. i i C. Records Review A records review will be conducted to determine potential environmental concerns within the study area. It will include a search of standard state and federal environmental record databases in accordance with the specifications of ASTM standards. This search is based on the outline of the study area. Specifically, Consultant will search each database to identify any potential sources requiring further investigation. As appropriate, Freedom of Information Act (FOIA) requests will be filed with the Illinois Environmental Protection Agency (IEPA) to obtain additional data pertaining to identified sites. A local source, such as the fire department or building department, will be contacted regarding available records and area history. I D. Report Preparation A special waste screening document will be prepared if the records review does not indicate the presence of any Recognized Environmental Conditions (RECs). If RECs are present, a Preliminary Environmental Site Assessment will document these findings. The following j information will be included in this report: a) The project location and description b) Historical uses of corridor. c) The area geology and hydrology. d) The environmental status of sites adjacent to the corridor regarding chemical use E and storage, underground and aboveground storage tanks, solid waste, special E k waste, and hazardous waste, wastewater, and PCBs. e) The environmental records review conducted for the two sites. f) An analysis of the site inspection. i U\Propwal 11\TransportationTEREEI - Kennedy Road Yorkville.docx- E i g) A summary of the findings regarding any environmental concerns. This will r include IDOT's per Memo 66- 10A. i Task 2 . Wetland Delineation and Report The following records/documents will be reviewed prior to conducting the field investigation. Soils information will be reviewed to determine the soil types encountered during the delineation procedures. The maps reviewed and to be used include: • U. S. Geological Survey Topographic Maps • National Wetlands Inventory Maps f • Kendall County Wetland Map • Kendall County Soil Survey • Kendall County Flood Insurance Rate Maps • Hydric Soils of the United States In addition to the areas identified on available mapping, the entire area within the proposed project limits will be investigated in the event that unmapped wetlands are present. As the wetland maps are developed to be used as a general planning tool, detailed field investigations are required to ascertain whether or not wetlands are present. All areas exhibiting wetland characteristics within the parcel will be investigated. 4 On-Site Investigation (Field Inventoryl f The on-site investigation will be conducted by our environmental staff experienced in Federal methods for conducting wetland delineations. Our staff will classify and define hydric soils, hydrophytic vegetation, and evidence of hydrology to determine if wetlands are present. The wetland perimeters will be located and flagged for completion of field survey by others. A wetland delineation of the project site will be conducted that will meet the requirements of j Executive Order 11990, "Protection of Wetlands; " Section 404 of the Federal Water Pollution Control Act as amended by the Clean Water Act (Corps of Engineers, Section 404 Permit), the Illinois Environmental Protection Agency (IEPA Section 401 Guidelines) regulations, the Kendall County Stormwater Management Ordinance, and the Yorkville Wetland Protection Regulation Ordinance. These regulations pertain to the placement of fill or alterations of drainage within wetlands of any type and apply to privately as well as publicly owned wetlands. The investigation will meet the requirements of these regulations by identifying the type, functions, and approximate boundaries of the involved wetlands. x E Wetlands found will be classified according to type using the "Classification of Wetlands and Deep Water Habitats of the United States" by Cowardin. Wetland boundaries will be defined in accordance with the regional supplement to the Corps of Engineers Wetlands Delineation Manual : Midwest region. This includes a soil investigation to determine the presence or absence j of hydric soils and an analysis of the dominant plant species. Field observations will be made on any evidence indicating the hydrology of the area and on water sources that are supporting these wetlands . Functions of these wetlands will be evaluated from field observations. €4 P 3 „f i S UAProposal I RTransportationTEREEI - Kennedy Road Yorkville.docx i i i I I H&H will flag the wetland perimeters. H&H will not conduct the survey of the wetlands but will coordinate with* EEI staff to assure accuracy of the wetland boundaries. This will include a meeting in the field with the survey crew, if necessary. Farmed Wetland Determination As there are farms located within the project limits, a Farmed Wetland Determination will be required. H&H will utilize the current USDA Natural Resource Conservation Service methodology for determining farmed wetlands. If farmed wetlands are identified on the aerial slides provided by the USDA Farm Services Agency, these areas will be investigated in the field to determine if they meet wetland criteria. The farmed wetland determination will be completed prior to the field work. t t Report k A wetland delineation report will be prepared summarizing the findings of the fieldwork. If no wetlands are present at either site, a summary letter will be prepared in lieu of a report, with necessary documentation of the field investigation. Specific items to be included are as follows: i a) Map showing the wetland boundaries and project boundaries b) Aerial Photo with the appropriate limits of delineated wetlands c) Floristic Quality Assessment t i A formal delineation of wetlands is required in accordance with Kendall County and the City of Yorkville regulations, prior to permitting any wetland impacts. Permitting will be conducted in f P Phase 2 and is not included in this scope of work. d E Task 3 . Endangered Species Review _ E. E i Endangered species consultation with the Illinois Department of Natural Resources (IDNR) will be submitted. H&H will prepare an ECOCAT and submit them for state listed endangered species consultation. E V A Section 7 Endangered Species consultation will be completed as documented on the United States Fish and Wildlife Service (USFWS) website. This documentation will determine whether federally threatened or endangered species habitat is present. If habitat is present, the next step is to determine whether the project will have an impact on the habitat. The USFWS does not review Section 7 consultation letters; instead the COE reviews the letters during permitting. One (1 ) copy of the EcoCAT, INDR response, and USFWS Section 7 Endangered Species consultation letter will be forwarded to EEL y UAProposal 1 ffransportationTEREEI - Kennedy Road Yorkville.docx, . a i I Coordination with the USFWS is required if it is anticipated that there will be an effect on threatened or endangered species, or their habitat. Coordination requirements with the .USFWS. will be documented. Endangered species surveys are not included in this scope of work. This proposal does not include an endangered species survey should one be required. t Task 4 . Tree Survey 4 i A tree survey will be conducted in accordance with current IDOT policies and Design & i Environment Memorandum 18, Preservation and Replacement of Trees, and the City of Yorkville Landscape Ordinance. This survey will include all trees six (6) inches in diameter or greater and smaller individuals when planted for landscape purposes. H&H staff will utilize initial survey data from EEI to conduct the tree assessment. Station and offset information will be obtained from EEI. H&H will identify the trees to species level and determine health, structure, and origin. H&H will also note whether any trees are of exceptional size and condition. H&H will determine which trees are worth avoidance. In addition, H&H will identify invasive, non-native trees that may enhance the rural setting through their removal. H&H will complete tabulation tables with the information gathered from the field assessment. Station and offset for the tables will be obtained from the survey. All data collected in the field concerning health, structure, and origin will be tabulated and summarized on the tables. A j summary memorandum will be prepared upon completion of the tabulation. Recommendations on trees to be avoided or removed will be included. H&H will also work with EEI in potential j E mitigation measures should certain trees be potentially impacted by the proposed project. This proposal does not include a Tree Removal Permit or Tree Preservation and Removal Plan should one be required. E Task 5. Wetland Impact Evaluation Form (WIM/Process i i Once all impacts are determined and the mitigation measure is selected, the results of the wetland studies will be summarized in the Wetland Impact Evaluation Forms and submitted to IDOT for I i review. 3. LEVEL OF EFFORT AND SCHEDULE 4 The level of effort and project cost is provided in the CECS Form attached to this proposal. f Costs will be invoiced as a cost plus fixed fee. f Please indicate acceptance of this agreement by returning a signed copy of this agreement or a purchase order incorporating the terms of the agreement. We appreciate the opportunity to work j with you and look forward to a successful project. If you have any questions concerning our f proposed scope of services or fees, please contact us. , E qg€ E i l UAProposal I I\TransportationTEI\EE1 - Kennedy Road Yorkville.docx x i 4. CONTRACT ,CONDITIONS 1 , CONSULTANT'S SERVICES : The Consultant's (Huff & Huff, Inc.) services shall consist of those tasks described in Section 2 . 2 . SCHEDULE : The Consultant's work under this Agreement shall begin according to Section 3 . 3 . COMPENSATION : The fee basis is outlined in Section 3 . 4. DIRECTION: For work performed under this Agreement, Consultant shall take direction from the Client. 5 . CHANGES : This Agreement may only be changed by written amendment which specifies the terms being revised and which has been signed by both parties hereto. 6. PROJECT DATA: The Consultant, in coordination with the Client, shall obtain from the appropriate sources all data and information necessary for the proper and complete execution of the Consultant's services. Consultant shall be entitled to rely on materials and information provided by the Client. 70 INDEPENDENT CONSULTANT: The Consultant shall be deemed to be an independent contractor in all its operations and activities hereunder. The employees furnished by Consultant to perform the work shall be deemed to be Consultant employees exclusively, and said employees shall be paid by Consultant for all services in this connection. The Consultant shall be responsible for all obligations and reports covering Social Security, Unemployment Insurance, Worker's Compensation, Income Tax, and other reports and I deductions required by an applicable state or Federal law. 8 . RIGHTS OF WORK PRODUCT: Client shall have unlimited rights in all drawings, designs, specifications, notes, and other work developed in the performance of this contract, including the right to use same on any other work without additional cost to the Client. The Consultant shall not be liable for any use or reuse of the drawings, designs, specifications, notes and other work for use other than intended under the terms of this Agreement. i 9. INDEMNIFICATION : The Consultant hereby agrees to indemnify and hold harmless the Client and any proper owners whose property it is necessary to access in the performance of this work, against any and all liability, loss, damages, demands, or actions or causes of I action, which may result from any damages or injuries sustained by a person or entity in E connection with or on account of any negligent act or omission of the Consultant or its employees relating to its obligations pursuant to this Agreement. f i E 10. TERMINATION: Client may terminate this Agreement at any time upon ten ( 10) days written notice for whatsoever reason, provided Client shall pay the Consultant a reasonable fee for work satisfactorily performed prior to the effective date of termination. In no case, however, shall the total amount paid to Consultant exceed the amount set out above. UAProposal i lUransportationTEITEI - Kennedy Road Yorkville.docx i i 11 . INSURANCE: The Consultant shall maintain insurance as set forth in the prime contract, if attached, or as set forth below. a. Worker's Compensation and Employer's Liability Insurance: Worker's Compensation in compliance with applicable State and Federal laws. b. Comprehensive General Liability Insurance for Bodily Injury and Property Damage to a combined single limit of $2,000,000 per occurrence/claim or an umbrella of $3 ,000,000. c. Comprehensive Automobile Liability Insurance, including owned, hired, and non-owned automobiles, for Bodily Injury and Property Damage to a combined single limit of $ 1 ,000,000 per occurrence. d. Professional liability insurance $2,000,000 on a claims made basis. 12. LIMITATION OF LIABILITY. Client recognized the disparity in relative risks and benefits of this engagement between Client and Consultant. In such recognition, Client agrees, to the { fullest extent permitted by law, to limit all liability of Consultant to the Client for any claims, losses, costs, damages, suits, warranties, whether for negligence, breach of contract or any other legal, equitable or statutory theory whatsoever, regardless of cause, including but not limited to attorneys ' fees, costs and expenses, so that the total aggregate liability of the Consultant to the Client shall not exceed $50,000 or, two hundred percent of all fees received by Consultant under this Agreement, whichever is greater. Additional limits of liability are available for additional fees. Unless such additional limits are negotiated in advance of any services under this Agreement, this limitation of liability shall apply regardless of the cause of action of legal theory pursued. ' 4 13 . STANDARD OF CARE: Services performed by the Consultant under this Agreement will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. 14. RETENTION OF RECORDS : Consultant shall maintain complete records of all hours billed and direct costs incurred under this Agreement so as to accurately reflect the services s performed and basis for compensation and reimbursement under this Agreement. All f relevant project and accounting files relating to this project shall be maintained for a period of seven (7) years from the date of termination or completion. E 15 . LEGAL: This Agreement shall be construed and interpreted solely in accordance with the laws of the State of Illinois. E i { f F f I t EyE f 3 i E E p P ¢3, E p� 3 C i 3 f UAProposal l ffransportationTEREEI - Kennedy Road Yorkville.doex i f 2 s . i BOTH PARTIES HERETO WARRANT AND REPRESENT that they have full right, power, and authority to execute this Contract. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first specified above. CONSULTANT CLIENT HUFF & HUFF, INC . EEI ENTERPRISES , INC. Signature Signature By Linda L. Huff, P.E. Typed Name - Typed Name President Officer's Title Officer's Title F October 12 ,12, 2011 Date Date i r i i t S 1 f S y( i i I [4[ t f {p€QQ [t E F E (N C (6 5 UAProposal 11\TransportationTEREEI - Kennedy Road Yorkville.docx fr, Payroll Escalation Table �p Fixed Raises FIRM NAME Huff & Huff, Im DATE 10/12111 PRIME/SUPPLEMENT Eel PTB NO, CONTRACT TERM 6 MONTHS OVERHEAD RATE Issx0% START DATE 11 /01 /11 COMPLEXITY FACTOR 0 RAISE DATE 01101112 % OF RAISE ",3;(}0% ESCALATION PER YEAR 11109711� X01 O'11't2 G1102(12 05101112 z! A 33,33% 68.67% 1 .0200 The total escalation for this project would be: zoo�r BDE 025 (Rev. 2106) PRINTED 10112111 , 11 :50AM PAGE Illinois Department of Transportation Payroll Rates i FIRM NAME Huff & Huff, Inc. DATE 10112/11 PRIME/SUPPLEMENT EEI PTB NO. ESCALATION FACTOR 100% k SSIFFI.CATION ' CURRENT RATE SCALATED :R* ATE I 1 'rirtcEpal $6137 $63,62 ' Senior Project Manager $55 . 76 $56.88 Senior Engineer III $41 . 60 $42.43 Senior Engineer II $35.42 $36. 13 Transportation Planner $30. 76 $31 . 38 Senior Scientist IV $41 . 84 $42 .68 Senior Scientist 111 $35 . 86 $36. 58 Senior Scientist II $28. 88 $29.46 Senior Scientist 1 $24. 72 $25. 21 Senior Geologist 1 $32 . 68 $3133 Project Engineer 11 $31 . 68 $32 . 31 Project Engineer 1 $25 . 52 $26. 03 Wetland Scientist III $0. 00 $0. 00 Wetland Scientist II $22 . 72 $23 . 17 Wetland Scientist 1 $0 . 00 $0.00 Project Scientist III $22 .68 $23. 13 Project Scientist II $0. 00 $0. 00 Project Scientist 1 $ 18 . 76 $19. 14 Project Geologist 1 $26 . 78 $27. 32 Project Associate $23. 00 $23.46 Senior CADD 1 $32. 08 $32.72 CADD II $25 . 00 $25.50 CADD 1 $ 16 . 04 $ 16.36 Admin . Manager 1 $29. 58 $30. 17 Administrative IV $ 19. 76 $20. 16 Administrative II $ 17 . 80 $ 18. 16 Administrative 1 $ 11 . 00 $ 11 .22 ` $0. 00 $0 . 00 $0. 00 I $0. 00 $0. 00 E $0. 00 $0. 00 $0.00 $0.00 $0.00 BDE 025 (Rev. 2/06) PRINTED 10/12/11 , 11 : 50 AM PAGE 2 i E Illinois rtment �Pa Cost Estimate of Of TransportafiOn Consultant Services (CPFF) Firm Huff & Huff,, Inc. Date , 10/12/11 Ra> rte; ., Kennedy Road section Overhead Rate 155.00% ' 'County Kendall Job No. Complexity Factor 0 PTB & Item _ Overhead In-House Outside Services % of Item Manhours Payroll & Direct Fixed Direct By Total Grand Fringe Benefits Costs Fee Costs Others Total PESA 41 11122.67 11740. 14 38.25 420. 65 265. 50 0 .00 3 , 587 .22 '32. 81 % Wetland Delineation & Rep 41 13205. 07 15867 . 86 65. 05 455. 01 15b50 0 . 00 3 .608 . 48 33. 000 Endangered S eces Revie 7 219.42 340. 10 1 .20 81 . 31 0.00 0.00 642. 03' _ 5. 87% Tree Surve 24 714. 82 1 , 107. 96 49.65 271 . 50 15.50' 0 .00 27159 .43 19 . 75% 1NIE 6 203. 18 31474 0. 00 ' 75. 13 0. 00 0.00 593 . 25 5 .43% Project Coordination 4 117. 83 182. 64 43. 57 344 . 04 3 . 15% TOTALS 123 ' 31582. 99 51553. 64 154. 15 1 .1347. 16 296.50 0.00 10, 934.45 .100. 00% Method of Compensation : Cost Plus Fixed Fee 1 X� 14.5%IDL + R(DL) + OH ( DL) + IHDC] Cost Plus Fixed Fee 2 14,5% [DL + R(DL) + 1 .4( DL) + IHDC] Cost Plus Fixed Fee 3 F�j 14. 5%[(2.3 + R)DL + IHDC] Specific Rate F1 Lump Sum ❑ PRINTED 10/12/11 , 11 : 50 AM Page 3 BDE 025 (Rev. 2/06) 7f�ry5�rta'�t':}f"1 Kennedy Hourly Project Rates �ot�te • Section County Kendall Consultant Huff & Huff, Inc. Date 10/12/11 Job No, PTB/Item Sheet 1 OF 1 Payroll Total Project Rates pESA Wetland Delineation & Report Endangered Species Review Tree Survey WIE Hours % Wgtd Hours % Wgtd Hours % Wgtd Flours % Wgtd Hours %°• Wgtd Hours % JAv Classification Part, Av Part, Avg Part. Avg Part. Av Part. Av part,Princ al 2 1 .63% 1 .03 2 4.88% - 3. 10 Senior Scientist IV 8 6.50% 2.78 3 7.32% 3. 12 1 14.29% 6. 10 2 8.33% 3. 56 2 3333% Senior Scientist 11 64 52.03% 15.33 30 73. 17% 21 .55 6 85.71 % 25.25 20 83. 33% 24.55 4 66167% 19.64 Proect Engineer 1 32 26.02% IL 6. 77 32 78.05%0 20.32 CADD 11 10 8. 13% 2.07 4 9.76% 2.49 6 14.63% 3.73 Administrative IV 7 5.69% 1 . 15 3 7.32% 1 .47 2 4.88% 0.98 2 8.33% 1 .68 0 0 0 ' TOTALS 123 100% $29. 13 41 100% $27.38 41 100% $29439 7 100% $31 .35 24 100% $29. 78 6 100% $33.86 BIDE 025 (Rev. 2/06) PRINTED 10/12/ 11 , 11 :50 AM PAGE 4 Illinois Department of Transportation Average Hourly Project Rates Route Kennedy Road Section County Kendall Consultant Huff & Huff, Inc. Date 10/12111 Job No PTB/Item Sheet 2 OF 1 Payroll Avg Project Coordination Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Av Part. Avg Part. Avg Part Av, Principal al 63.62 Senior Pro ect Mana er 56.88 Senior En ineer 111 42.43 Senior Engineer 11 36. 13 Trans` ortation Planner 31 .38 Senior SCientist. IV 42.68 - - Senior Scientist 111 36.58 Senior Scientist 11 29.46 4 1100.00% 29.46 Senior Scientist 1 25.21 Senior Geologist l 23,33 P"roj"ect En ineer 11 .__ 32:31 Pro ect Engineer 1 26.03 Wetland Scientist III Wetland Scientist II 2317 1p Wetland Scientist l Project Scientist I I 1 23.13 Project Scientist 11 Pr Scientist 1_ _ 19. 14 Projoict'.0eplogist 1 27.32 Project Associate 23.46 Senior CADD 1 32.72 CARD 1 16.36 Admin. Manager 1 30. 17 Adniinistrative 1V 20. 16 Adn-Ofstrative It 1 g. 16 Administrative 11.22 CADD ll 25.50 TOTALS 4 100% $29.46 0 0% $0.00 0 0% $0.00 0 0% $0.00 1 0 1 0% $0.00 0 0% • $0.00 BDE 025 (Rev. 2/06) PRINTED 10112/11 , 11 :50 AM PAGE 5 SUMMARY OF INHOUSE DIRECT COSTS Project: EEI = Kennedy Road DIRECT . Task 01 - RESA Trips - Company 75 miles x 1 x $ 0. 51 = $ 38 . 25 Task Total $ 38.25 Task 02 - Wetland Delineation & Report Trips - Company 75 miles x 1 x $ 0 . 51 = $ 38:25 Tolls 4 x $ 0 . 40 = $ 1 . 60 Reproduction 7 sets x 60 " x $ 0 . 03 = $ 12 .60 Color copies 7 sets x 18 x $ 0 . 10 = $ 12660 Task Total $ 65. 05 Task 03 - Endangered Species Review Reproduction 4 sets x 5 x $ 0 .03 = $ 0 .60 Color copies 3 sets x 2 x $ 0 . 10 = $ 0 .60 Task Total $ 1 .20 Task 04 - Tree Survey Trips - Company 75 miles x 1 x $ 0 . 51 = $ 38 .25 Tolls 4 x $ 0 . 40 = $ 1 .60 Reproduction 7 sets x 40 x $ 0 .03 = $ 8940 Color copies 7 sets x 2 x $ 0 . 10 = $ 1 .40 Task Total $ 49.65 I Task 05 - W!E Task Total $ a i i E GRAND TOTAL $ 154. 15 I i P:\Proposa1-2011\EEI\[EEI Kennedy Rd DC.xls]lnhouse Direct Costs r S i e E E I {gg Y pCp 4 t LI. 3, R f E y (i A a SUMMARY . OF OUTSIDE DIRECT COSTS Project : EEI - Kennedy Road OUTSIDE . Task 01 - PESA Federal Express 1 x $ 15 . 50 = $ 15 . 50 Records Search 1 x $ 250 . 00 = $ 250 . 00 Task Total $ 265. 50 t Task 02 - Wetland Delineation & Report Federal Express 1 x $ 15 . 50 = $ 15 . 50 Task Total $ - 15 . 50 Task 03 - Endangered Species Review Task Total $ - I Task 04 - Tree Survey ! Federal Express 1 x $ 15 .50 = $ 15. 50 Task Total $ 15.50 i Task 05 - WIE Task Total $ - F F GRAND TOTAL $ 296. 50 PAProposal-201 1 \EEI\[EEI Kennedy Rd DC.xls]inhouse Direct Costs i I P { t tr { { } i {g[E F i E� t i i 4- 5 k p!ti S q t5 C E 6 f d E S {f' ppL I E i Memorandum I To : Brad Sanderson, EEI EST. 1836 From: Laura Schraw, Interim Director of Parks and Recreation CC : Krysti Barksdale-Noble, Community Development Director Nona I Bart Olson, City Administrator Date : November 4, 2011 E Subject. Kennedy Road Shared-Use Path ITEP Grant Award E The 2 .72 mile trail connection along Kennedy Road from north of the Burlington Northern Santa Fe tracks to Route 47 is a primary connection for the Yorkville trail system. This link will connect residents between two elementary schools (Autumn Creek and Grande Reserve), commercial shopping, the Post Office, 5 city parks including our regional ballfields at Steven G . Bridge Park and future Disc Golf j Course, the Oswego Park and Ride, the REC Center, and ultimately downtown Yorkville . This project also includes a signalized railroad crossing for the BNSF railroad tracks that will allow people to safely cross the tracks. The path will directly connect 618 Yorkville homeowners (build out number of 1791 ) to the heart of Yorkville. i The overall project cost estimate is $ 1 ,744,600.00 with construction and engineering costs of $ 1 , 716,600.00 plus $28,000.00 in land acquisition costs. The federal share (80% project + 50% acquisition) is $ 1 ,387,280.00 and the City' s share (20% project + 50% acquisition) is $357,320 .00 . Of the i City' s share, if an IDNR Recreational Trail Grant is applied for and received, the $357,320.00 - $ 14,000.00 (50% acquisition) totaling $343 ,320.00 would be a 50150 match and the City' s share for engineering and construction could potentially be reduced to a total of $ 171 ,660 .00. The Village of Oswego was awarded a CMAQ grant for Mill Road, which is the missing link between Yorkville ' s Blackberry Creek Trail in Grande Reserve and the greater trail system in Illinois. Oswego has been fast-tracking this project and has already submitted plans to IDOT for approval . Ultimately, the Kennedy Road trail would connect Yorkville to the Fox River Trail (total 46.2 miles), the Virgil Gilman Trail ( 17.2 miles) and the Illinois Prairie Path (61 .0 miles) in addition to a number of shorter area trail E systems. € € i t € ({l 1 k F E f {F $2$ €5€. Y S N . W0-E, 1~ A Montgomery R � f Future Mill Road Alignment _"_-•--._..�. A� f To Park - N Ride t Steven L. G. �• Bridge -�S Park P �@ t Existing Trail, = —.—- '_..�_ .'•'sue• ,..*. �! •,�••� Grande Reserve El�•,�=•�'• hoot ry 1 Bristol School t w� .._.._.... + .r N Shared Use Path Project Location P Existing Trail �e� ••�f� ° endall .y '�..�., minty ell Presetve��:" •� I t N S i Gf • � 4 Start of ,•� Autumn Creek Bristol(Kendall Elementary Project School Fire Protection District#2 34 ;der Yorkville LI Y ville P t Office Rec _$ Center Tin Kennedy a. I T E Grant cw V. is gne",pmvidbd o cenWlt Wne"ty or Ow n ponsibW o, 0 1,000 2,000 ,ccu�cy,Hmotbass,.,cor�pJskinoss.k k��o/tlw ReWoswr-to dW*ra*n accuracy,tiraskness,coaWle s"s:satl approp"wwss o(As uss.Tas Un"d CJ*of Ybo* Mo maws no Site Location Map Feet wsrraAb ppurpro-AvUmp/i.dt.lYaWifi 1M -�+w a��o ey urNfotl Ctgr or roxr�ra sus Map produced by United City of Yorkville GIS WI �� •� 4 Oswego Trail Data provided by Oswegoland Park District Ole �'°--1 L ___•J — - --ti I V Village of Oswego - -- 1 Grande Reserve - Mill Road CMAQ Grant Regional � '; � i _; Park A - -' Ballfields .3 1 , Disc Golf ; . Course '-- ----I r ? E 1 ---- -----_-_.-- -- 1 ❑1 -- - Grande Reserve `" - ITEP Kennedy ` Elementary/Stepping I I �►- Road Project Stones Park , 1 -- _ _ _ _ i ��•� 46.2 Miles of Fox River Trail ,�. Autumn Creek - - - e 0- - ---- - ----- -- I . c Park f. Grande Reserve _ r 1. ,�,� +�� ♦,�'` �� - - �� Blackberry i It ww_ ' Creek Trail _.._... Reimhenscnieder t Park Autumn Creek ; + - __'-� Legend — — — — r' Oswego Trails HOMEOWNERS ASSOCIATION, EXISTING ' I — HOMEOWNERS ASSOCIATION, FUTURE L� Autumn Creek — — — — I— — — — — ? MUNICIPAL, EXISTING L) � ,.. � ElementraIDOT Rte ry I�_ I �� — — MUNICIPAL, FUTURE _ III 47 Project ��_ ,•- �I 1 ! i --_—"" -- J _ _ _ OSWEGOLAND PARK DISTRICT, EXISTING �i `�- r ♦ =.. — ' OSWEGOLAND PARK DISTRICT, FUTURE 1 _ i ♦ 1 `i,+ Yorkvile Trails 1 ♦ ' Secured By City S ; i Kennedy Road ` _ City Owned/Maintained Asphalt Shared Use Path - i .�- fr County Trail In Developer PUD Agreement Proposed Conceptual 1 C f ' -------- —.._._ HOA Owned IL . -- Engineering Enterprises, Inc. United City of Yorkville DATE: OCTOBER 2011 KENNEDY ROAD LOCATION MAP CONSULTING ENGINEERS 800 Game Farm Road PROJECT NO.: Y01 144 BIKE PATH 52 wheeler Road Yorkville,IL 508fi0 PATH: UNITED CITY OF YORKVILLE Sugar Grave,Illinois ee (630)www.50 H:/GIS/PUBLIC/YORKVILLE/2011/YO1144 (630)466-6700/www.eeiweb.con http://www.yorkville.il.us KENDALL COUNTY,ILLINOIS NO. DATE REVISIONS FILE: Y01144 TRAILS.MXD NORTH _ A Message From Your 1 t 2 ` '- Sharing e Trail Sliming the Road Kane County Leaders S arin the Tmil Birycl ng Biking on Streets ec mewkene Inset t" ,,eve -roe xm: , a rf` ' 'Gene c ma m,. 'bul ..� m+a°=:•� - _ `''�'~ r' �, i ° j.:�°%, �'v xm, + Algon9um N f ee el Wace. o.. k + � � s��#�"" � M1: al � I'FO III r ��m s�a B'tavta m Jr �W � e l a w r. —— d... c w.. nz ... = K°I • 1 h ^a n amwr I e .. v cy- ...,� � _ �..... \\ '; .^- � - sl � • N � 2d= U a K d a nays _ .. -..,. 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Awmnm a r w amm 8 Sa, e a nom, , aoaada .ew w .°awaa.a,^r.,w..rPmPa,aam,a^a � a _amm Same RPatls Same Roles,Same mghb a^a odd m,I.. oryrc BPf OI �v ed"Jaman c^mm naa mwm.eonncacea^a mn,omnarmeao:. o„a�a ma>a.aam aaa aa,n.,a.„, � Reviewed By: Agenda Item Number 6 Legal ❑ pKBD#1 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number m Human Resources ❑ �s 3! = Community Development El CC 2012-21 ` Parks&Recreation Public Works ❑ Agenda Item Summary Memo Title: Raintree Park B Paving Bid Award Meeting and Date: February 28, 2012 Synopsis: Bids for paving the trail at Raintree Park B were accepted and a contractor was approved by Park Board. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Award bid to Briggs Paving. Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Please see the attached memo written to Park Board. Park Board approved the award of this bid on February 23, 2012. c►ry0 Memorandum EST. 1ss6 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks &Recreation � �� (4 CC: Scott Sleezer, Superintendent of Parks �;is °°° °, �4 February 16, 2012 MMAC tV <LE r° Subject: Raintree Park B Shared-Use Path Paving Bid Award On January 31St 2012, bids were opened for Raintree Park B Shared-Use Path Paving. Bid results are as follows: Company Total Base Bid Alternates Total Briggs Paving $15,108.24 $6,537.75 $21,642.99 Geneva Construction $15,778.00 $6,348.25 $22,126.25 Aurora Blacktop $15,842.40 $6,518.80 $22,361.20 Meyer Paving $16,847.04 $7,371.55 $24,218.59 Evans & Son $19,101.04 $6,894.01 $25,995.00 Wallace Paving $25,421.75 $5,779.75 $31,201.50 The project base bid is for the paving only of the asphalt shared-use trail through the park. The Parks Department has already installed the gravel base for the path last year. This method makes a compact base since it has a season to settle prior to paving. The alternate bid is for the center aisle of the parking lot. We have determined that we have enough funds to be able to complete the entire lot in permeable pavers. See the attached memo for a breakdown of money spent and estimated costs remaining for park construction. Staff has checked references on Briggs Paving with other Park Districts and all references were positive. Staff is requesting that we award the bid to Briggs Paving of Downers Grove, IL for the base bid in the amount of$15,108.24. CfTy Reviewed By: X06 Legal ❑ Agenda Item Number ■ Finance Presentation#2 EST. -� __ti 1838 Engineer ■ City Administrator ■ : Human Resources ■ Tracking Number Community Development ■ Police CC 2012-10 ■ Public Works ■ Agenda Item Summary Memo Title: Fiscal Year 13 Budget Presentation Meeting and Date: City Council—February 28, 2012 Synopsis: Presentation of the General Fund and City-Wide Capital Fund. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: A full-copy of the proposed budget is available for viewing on the City website or in the January 24, 2012 City Council packet. Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: January 20, 2012 C<wrMY Sad �LE ��'` Subject: FY 13 budget presentation and timeline The FY 13 budget narrative is attached to this memo. The budget is scheduled to be discussed on the following timeline: 1) The complete draft of the budget will be made available publicly on Friday,January 20th. 2) We will be presenting the budget at City Council meetings in various sections over the next month and a half. a. Presentation of the Sunflower Estates SSA fund, Fox Hill SSA fund, MFT fund, Municipal Building Impact Fee fund, Police Capital fund, Public Works Capital fund, Parks Capital fund, Debt service fund, Land-cash fund, Library fund, Fox Industrial TIF fund, Countryside TIF fund, and Downtown TIF fund will be made at the City Council meeting on Tuesday,January 24th. b. Presentation of the Water fund, Sewer fund, Parks and Recreation fund, and REC Center fund at the City Council meeting will be made at the City Council meeting on Tuesday, February 14tH. c. Presentation of the General fund and City-wide Capital fund will be made at the City Council meeting on Tuesday, February 28th. 3) We anticipate a public hearing for the entire budget at the City Council meeting on Tuesday,March 13th. We anticipate the first open-ended discussion on the budget this same evening by the City Council. 4) Open-ended discussions on the budget can be scheduled for the last meeting in March (March 27th) and both meetings in April (April 10th and 24th). The budget may be approved at any one of these three meetings. This timeline is one month earlier than what we did last year. Last year, we distributed the budget on Friday, February 18th and had a discussion on the entire budget at the Special City Council meeting on Saturday, February 26th. This year, the entire budget and its presentation will be completed before the date of our first presentation last year.