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City Council Packet 2012 01-24-12 C United City of Yorkville 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 o Is ur Telephone: 630-553-4350 Fax: 630-553-7575 <LE AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, January 24, 2012 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD lI WARD III WARD IV George Gilson,Jr. Jackie Milschewski Marty Munns Rose Ann Spears Carlo Colosimo Larry Kot Chris Funkhouser Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificate of Recognition for Art Townsend Public Hearings: Citizen Comments: Consent Agenda: 1. CC 2012-07 Bills for Payment- $695,931.43 2. PW 2012-01 Water Reports for August-November 2011 3. PW 2012-02 Windett Ridge—Call of Performance Bonds—authorize City Clerk to call Travelers Indemnity Company Bond No. 821878117 in the amount of$142,937.37 and Lexon Insurance Company Bond No. 1004373 in the amount of$227,700.00 4. PW 2012-03 IDOT Supplemental Letter of Understanding for IL Route 47 & IL Route 71 Regarding Upgrade of Existing Traffic Signals with LED Units—authorize Mayor to execute 5. PW 2012-08 Kendall Marketplace Improvements - Change Order No. 1 —approve a decrease in an amount not to exceed$3,420.19 and authorize Mayor to execute 6. PW 2012-09 Bristol Bay Unit 5 —Final Acceptance and Bond Reduction—accept public improvements for watermain, sanitary sewer, storm sewer,paving, and street lighting as described in the Bill of Sale for ownership and maintenance; and authorize a reduction to the following bonds:Armor Insurance Company Bond No. ARM]0354 in an amount not to exceed$184,114.34, Armor Insurance Company Bond No. ARM]0691 in an amount not to exceed$9,70 7.73, and Safeco Insurance Company ofAmerica Bond No. 6544064 in an amount not to exceed$21,951.18, all subject to verification that the developer has no outstanding debt owed to the City for this project 7. ADM 2012-02 Treasurer's Report for December 2011 City Council Meeting Agenda January 24, 2012 Page 2 Consent Agenda(cont'd): 8. ADM 2012-05 NIMEC Bid for Electric Accounts—authorize City Administrator and Finance Director to approve low bid and execute contracts for the NIMEC bid cycle ending April 10, 2012 9. ADM 2012-06 Audit REP Vendor Selection—award 5-year contract for auditing services to Lauterbach &Amen, LLP in a total amount not to exceed$176,360 and authorize City Administrator or Finance Director to execute engagement letter 10. ADM 2011-41 Redistricting—Ward Map—approve draft ward map labeled Alternate#2, as presented to the Administration Committee on January 19, 2012,for presentation to the public at a public hearing Minutes for Approval: Mayor's Report: 1. CC 2012-08 Appointment of Building Code Official—Peter Ratos 2. PW 2012-07 Blackberry Creek Dam Intergovernmental Agreement Public Works Committee Report: 1. PW 2012-04 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 Economic Development Committee Report: 1. PC 2011-10 &ZBA 2011-02 Ordinance Approving the Rezoning to the R-21) Duplex Two-Family Residence District and Variances for the Property Located at 312 Walter Street(Claesson Property) Public Safety Committee Report: Administration Committee Report: Park Board: 1. CC 2012-09 TIPS/TAPS Cooperative Purchasing System 2. CC 2011-134 Resolution Approving a Revised Vendors in the Park Policy 3. CC 2011-135 Resolution Approving a Revised Park Rental and Use Policy Plan Commission: Zoning Board of Appeals: City Council Report: City Clerk's Report: City Treasurer's Report: Community and Liaison Report: Staff Report: City Council Meeting Agenda January 24, 2012 Page 3 Presentations (cont'd): 2. CC 2012-10 Fiscal Year 2013 Budget Presentation Additional Business: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: February 16, 2012—6:00 p.m.—City Hall Conference Room; -------- -- --- Committee Departments Liaisons Chairman: Alderman Spears Finance Library Vice-Chairman: Alderman Gilson Administration Committee: Alderman Colosimo Committee: Alderman Munns ECONOMIC DEVELOPMENT: February 7, 2012—7:00 p.m.—City Hall Conference Roo Committee Departments Liaisons Chairman: Alderman Munns Community Development Plan Commission Vice-Chairman: Alderman Funkhouser Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Milschewski Kendall Co. Plan Commission Committee: Alderman Teeling PUBLIC SAFETY: February 2, 2012—6.30 Vim.—City Hall Conference Rooml Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Kot School District Committee: Alderman Spears Committee: Alderman Funkhouser PUBLIC WORKS: February 21, 2012—6:00 p.m.—City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Gilson Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Kot Parks and Recreation Committee: Alderman Teeling UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, January 24, 2012 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Certificate of Recognition for Art Townsend ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-07 Bills for Payment- $695,931.43 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2012-01 Water Reports for August-November 2011 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2012-02 Windett Ridge—Call of Performance Bonds ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2012-03 IDOT Supplemental Letter of Understanding for IL Route 47 & IL Route 71 Regarding Upgrade of Existing Traffic Signals with LED Units ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2012-08 Kendall Marketplace Change Order No. 1 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2012-09 Bristol Bay Unit 5 —Final Acceptance and Bond Reductions ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2012-02 Treasurer's Report for December 2011 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2012-05 NIMEC Bid for Electric Accounts ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2012-06 Audit RFP Vendor Selection ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 10. ADM 2011-41 Redistricting—Ward Map ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-08 Appointment of Building Code Official—Peter Ratos ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2012-07 Blackberry Creek Dam Intergovernmental Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2012-04 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ECONOMIC DEVELOPMENT COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PC 2011-10 and ZBA 2011-02 Ordinance Approving the Rezoning to the R-213 Duplex Two-Family Residence District and Variances for the Property Located at 312 Walter Street (Claesson Property) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-09 TIPS/TAPS Cooperative Purchasing System ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2011-134 Resolution Approving a Revised Vendors in the Park Policy ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2011-135 Resolution Approving a Revised Park Rental and Use Policy ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATION: ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2012-10 Fiscal Year 2013 Budget Presentation ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ CA#1 EST. 1&36 ■ Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Public Works El CC 2012-07 Agenda Item Summary Memo Title: Bill Payments - $695,931.43 Meeting and Date: City Council 1/24/12 Synopsis: Approval of bill payments. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 01118112 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512642 AA000003 DANIEL V. TRANSIER 123011 12/30/11 01 POLICE-12/07/11 & 12/14/11 01-210-54-00-5467 300.00 02 ADMIN HEARINGS ** COMMENT ** INVOICE TOTAL: 300.00 CHECK TOTAL: 300.00 512643 ARAMARK ARAMARK UNIFORM SERVICES 610-7361595 01/03/12 01 STREETS-UNIFORMS 01-410-56-00-5600 28.25 02 WATER OP-UNIFORMS 51-510-56-00-5600 28.25 03 SEWER OP-UNIFORMS 52-520-56-00-5600 28.25 INVOICE TOTAL: 84.75 CHECK TOTAL: 84.75 512644 ATT AT&T 6305533436 1211 12/25/11 01 POLICE MONTHLY SERVICES 01-210-54-00-5440 44.07 INVOICE TOTAL: 44.07 6305536805-1211 12/25/11 01 WATER OP-MONTHLY CHARGES 51-510-54-00-5440 91.58 INVOICE TOTAL: 91.58 CHECK TOTAL: 135.65 512645 ATTLONG AT&T LONG DISTANCE 82893213-1211 01/01/12 01 ADMIN-DECEMBER LONG DISTANCE 01-110-54-00-5440 0.22 02 POLICE-DECEMBER LONG DISTANCE 01-210-54-00-5440 35.67 03 WATER OP-DECEMBER LONG 51-510-54-00-5440 42.97 04 DISTANCE ** COMMENT ** INVOICE TOTAL: 78.86 CHECK TOTAL: 78.86 -1- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------------------------------------- 512646 AURBLA AURORA BLACKTOP 36068 01/03/12 01 STREETS-COLD PATCH 01-410-56-00-5620 68.75 02 MFT-COLD PATCH 15-155-56-00-5633 1,008.95 INVOICE TOTAL: 1,077.70 CHECK TOTAL: 1,077.70 512647 BATTERYS BATTERY SERVICE CORPORATION 217510-C 01/05/12 01 STREETS-CELL PHONE BATTERY 01-410-54-00-5440 21.50 INVOICE TOTAL: 21.50 * CHECK TOTAL: 21.50 512648 BNYCORP THE BANK OF NEW YORK 252 1599048 12/29/11 01 SEWER OP-04A PAYING AGENT FEES 52-520-54-00-5462 374.50 INVOICE TOTAL: 374.50 * 252 1599049 12/29/11 01 SEWER OP-04B PAYING AGENT FEES 52-520-54-00-5462 374.50 INVOICE TOTAL: 374.50 * 252-1599050 12/29/11 01 DEBT SERVICE-2004C PAYING 42-420-54-00-5498 374.50 02 AGENT FEES ** COMMENT ** INVOICE TOTAL: 374.50 * CHECK TOTAL: 1,123.50 512649 BRENNTAG BRENNTAG MID-SOUTH, INC. BMS138119 12/21/11 01 WATER OP-CHEMICALS 51-510-56-00-5638 1,209.50 INVOICE TOTAL: 1,209.50 * BMS902043 12/27/11 01 WATER OP-DRUM RETURN CREDIT 51-510-56-00-5638 -775.00 INVOICE TOTAL: -775.00 * CHECK TOTAL: 434.50 -2- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------ 512650 COMCAST COMCAST CABLE 122611 12/26/11 01 POLICE-MONTHLY CABLE 01-210-56-00-5620 4.17 INVOICE TOTAL: 4.17 * CHECK TOTAL: 4.17 512651 COMED COMMONWEALTH EDISON 0185079109-1211 01/04/12 01 WATER OP- 420 FAIRHAVEN DR 51-510-54-00-5480 171.67 INVOICE TOTAL: 171.67 * 0435113116-1211 01/06/12 01 STREETS LIGHTS 01-410-54-00-5480 126.95 INVOICE TOTAL: 126.95 * 0903040077-1211 12/30/11 01 STREETS-LIGHTS 01-410-54-00-5480 2, 411.93 INVOICE TOTAL: 2, 411.93 0908014004-1211 01/05/12 01 WATER OP WELLS 51-510-54-00-5480 87.73 INVOICE TOTAL: 87.73 * 0966038077 1211 01/03/12 01 STREETS-LIGHTS 01-410-54-00-5480 136.50 INVOICE TOTAL: 136.50 * 1183088101-1211 12/30/11 01 SEWER OP-LIFT STATIONS 52-520-54-00-5480 143.09 INVOICE TOTAL: 143.09 * 2019099044-1211 01/07/12 01 WATER OP-WELLS 51-510-54-00-5480 58.68 INVOICE TOTAL: 58.68 * 2961017043-1211 01/03/12 01 SEWER OP-LIFT STATION 52-520-54-00-5480 112.20 INVOICE TOTAL: 112.20 * 4085080033-1211 01/05/12 01 WATER OP-1991 CANNONBALL TRAIL 51-510-54-00-5480 227.01 INVOICE TOTAL: 227.01 * 4329092028-0710 07/21/10 01 STREETS-421 POPLAR DR 01-410-54-00-5480 3,657.27 INVOICE TOTAL: 3,657.27 -3- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512651 COMED COMMONWEALTH EDISON 4329092028-0810 08/19/10 01 STREETS-421 POPLAR DR 01-410-54-00-5480 1,559.16 INVOICE TOTAL: 1,559.16 * 4449087016-1211 01/07/12 01 SEWER OP-LIFT STATIONS 52-520-54-00-5480 1,433.08 INVOICE TOTAL: 1,433.08 * 4475093053-1211 01/04/12 01 WATER OP-610 TOWER LANE 51-510-54-00-5480 260.56 INVOICE TOTAL: 260.56 * CHECK TOTAL: 10,385.83 512652 DATACOM DATACOM IS2012 01/04/12 01 POLICE-INTEGRITY SHIELD 01-210-56-00-5635 299.00 INVOICE TOTAL: 299.00 * CHECK TOTAL: 299.00 512653 DAVEAUTO DAVID L CHELSEN 18844 01/03/12 01 POLICE-SQUAD REPAIR 01-210-54-00-5495 193.00 INVOICE TOTAL: 193.00 * 18846 12/03/11 01 POLICE-SQUAD REPAIR 01-210-54-00-5495 300.00 INVOICE TOTAL: 300.00 * 18850 01/04/12 01 POLICE REAR AXLE REPAIR 01-210-54-00-5495 388.00 INVOICE TOTAL: 388.00 * 18858 01/05/12 01 POLICE-EXHAUST REPAIR 01-210-54-00-5495 1,263.00 INVOICE TOTAL: 1,263.00 * CHECK TOTAL: 2,144.00 512654 DEPO DEPO COURT REPORTING SVC, INC -4- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512654 DEPO DEPO COURT REPORTING SVC, INC 15261 01/04/12 01 ADMIN-HEARING FOR WINDETTE 01-110-54-00-5462 121.25 02 RIDGE AND NICHOLSON ** COMMENT ** INVOICE TOTAL: 121.25 CHECK TOTAL: 121.25 512655 EEI ENGINEERING ENTERPRISES, INC. 50283 12/29/11 01 ADMIN SERVICES-MUNICIPAL 01-640-54-00-5465 1,900.00 02 ENGINEERING SERVICES ** COMMENT ** INVOICE TOTAL: 1,900.00 50284 12/29/11 01 ADMIN SERVICES-WALSH DRIVE 01-640-54-00-5465 283.75 02 FLOODING ** COMMENT ** INVOICE TOTAL: 283.75 50285 12/29/11 01 ADMIN SERVICES-TRAFFIC CONTROL 01-640-54-00-5465 288.00 02 SIGNAGE AND MARKINGS ** COMMENT ** INVOICE TOTAL: 288.00 50286 12/29/11 01 ADMIN SERVICES-RIVER ROAD 01-640-54-00-5465 5,552.00 02 BRIDGE IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 5,552.00 50287 12/29/11 01 CW CAPITAL-SAFE ROUTES TO 23-230-60-00-6092 947.75 02 SCHOOL ** COMMENT ** INVOICE TOTAL: 947.75 50288 12/29/11 01 ADMIN SERVICES-2011 CIP 01-640-54-00-5465 668.00 INVOICE TOTAL: 668.00 50289 12/29/11 01 DEVELOPER ESCROW-FOUNTAINVIEW 90 007-07-00-0111 582.25 02 ADMIN SERVICES-FOUNTAINVIEW O1 640-54-00-5465 123.25 INVOICE TOTAL: 705.50 -5- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512655 EEI ENGINEERING ENTERPRISES, INC. 50290 12/29/11 01 DEVELOPER ESCROW-GRANDE 90-034-34-00-0111 21, 087.50 02 RESERVE LOC ** COMMENT ** INVOICE TOTAL: 21,087.50 50291 12/29/11 01 ADMIN SERVICES-KENDALL 01-640-54-00-5465 2, 136.75 02 MARKETPLACE IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,136.75 * 50292 12/29/11 01 ADMIN SERVICES-BRISTOL BAY 01-640-54-00-5465 189.00 02 UNIT 5 ** COMMENT ** INVOICE TOTAL: 189.00 * 50293 12/29/11 01 DEVELOPER ESCROW-AUTUMN 90-019-19-00-0111 1,619.25 02 CREEK - UNIT 1 RESUBDIVISION ** COMMENT ** INVOICE TOTAL: 1,619.25 * 50294 12/29/11 01 ADMIN SERVICES-AUTUMN CREEK 01-640-54-00-5465 3,344.25 INVOICE TOTAL: 3,344.25 * 50295 12/29/11 01 ADMIN SERVICES-KENDALL COUNTY 01-640-54-00-5465 568.00 02 STORMWATER ORDINANCE ** COMMENT ** 03 TECHNICAL ADVISORY COMMITTEE ** COMMENT ** INVOICE TOTAL: 568.00 * 50296 12/29/11 01 ADMIN SERVICES-YORKVILLE 01-640-54-00-5465 250.50 02 MARKET SQUARE ** COMMENT ** INVOICE TOTAL: 250.50 * 50297 12/29/11 01 DEVELOPER ESCROW-WORSLEY'S 90-032-32-00-0111 167.00 02 RESUBDIVISION ** COMMENT ** INVOICE TOTAL: 167.00 * 50298 12/29/11 01 DEVELOPER ESCROW-RAGING WAVES 90-035-35-00-0111 2, 473.50 INVOICE TOTAL: 2,473.50 * -6- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512655 EEI ENGINEERING ENTERPRISES, INC. 50299 12/29/11 01 ADMIN SERVICES-RUSH-COPLEY 01-640-54-00-5465 142.00 02 REGIONAL STORMWATER ** COMMENT ** 03 CONVEYANCE ** COMMENT ** INVOICE TOTAL: 142.00 * 50300 12/29/11 01 ADMIN SERVICES-RUSH-COPLEY 01-640-54-00-5465 726.50 02 PHASE IA & STORM RETROFITS ** COMMENT ** 03 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 726.50 * 50301 12/29/11 01 ADMIN SERVICES-MISC. MAPPING/ 01-640-54-00-5465 582.25 02 GIS UPDATES ** COMMENT ** INVOICE TOTAL: 582.25 * 50302 12/29/11 01 ADMIN SERVICES-US ROUTE 34 & 01-640-54-00-5465 414.50 02 SYCAMORE TRAFFIC SIGNALS ** COMMENT ** INVOICE TOTAL: 414.50 * 50303 12/29/11 01 ADMIN SERVICES-STORMWATER 01-640-54-00-5465 639.00 02 MANAGEMENT PLAN ** COMMENT ** INVOICE TOTAL: 639.00 * 50304 12/29/11 01 ADMIN SERVICES-GENERAL CITY OF 01-640-54-00-5465 1,239.50 02 YORKVILLE WORK ** COMMENT ** INVOICE TOTAL: 1,239.50 50305 12/29/11 01 ADMIN SERVICES-GAME FARM/ 01-640-54-00-5465 292.25 02 SOMONAUK IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 292.25 * CHECK TOTAL: 46,216.75 512656 ENCAP ENCAP, INC. 23078 12/28/11 01 DEVELOPER ESCROW-FOX HILL 90-014-14-00-1111 585.00 -7- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------- 512656 ENCAP ENCAP, INC. 23078 12/28/11 02 UNIT 7 ANNUAL MONITORING ** COMMENT ** 03 REPORT ** COMMENT ** INVOICE TOTAL: 585.00 CHECK TOTAL: 585.00 512657 ERICKSON ERICKSON CONSTRUCTION 010312 01/03/12 01 COMM/DEV-DECEMBER PLUMBING 01-220-54-00-5459 950.00 02 INSPECTIONS ** COMMENT ** INVOICE TOTAL: 950.00 * CHECK TOTAL: 950.00 512658 EXELON EXELON ENERGY 200307000160 12/28/11 01 WATER OP-LIGHTS 51-510-54-00-5480 2,929.66 INVOICE TOTAL: 2,929.66 CHECK TOTAL: 2,929.66 512659 EYEMED FIDELITY SECURITY LIFE INS. 447031 01/09/12 01 ADMIN SERVICES-JANUARY 2012 01-640-52-00-5223 838.57 02 VISION INSURANCE ** COMMENT ** INVOICE TOTAL: 838.57 CHECK TOTAL: 838.57 512660 GRANDREN GRAND RENTAL STATION 12789 12/21/11 01 STREETS-AUGER RENTAL FOR ROD 01-410-56-00-5656 39.60 02 DRAIN REPAIR AT BEECHER CENTER ** COMMENT ** INVOICE TOTAL: 39.60 CHECK TOTAL: 39.60 -8- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512661 HDSUPPLY HD SUPPLY WATERWORKS, LTD. 4223554 01/04/12 01 WATER OP-1" METER FOR NEW 51-510-56-00-5664 1, 424.00 02 INSTALL OR REPAIR ** COMMENT ** INVOICE TOTAL: 1,424.00 * CHECK TOTAL: 1, 424.00 512662 HOGAN FARM PLAN 0595472 11/28/11 01 STREETS BRUSHES, SCREWS 01-410-56-00-5640 23.79 INVOICE TOTAL: 23.79 * CHECK TOTAL: 23.79 512663 IPRF ILLINOIS PUBLIC RISK FUND 5384 01/03/12 01 ADMIN SERVICES-FEBRUARY 01-640-52-00-5231 9,451.00 02 WORKERS COMPENSATION ** COMMENT ** INVOICE TOTAL: 9, 451.00 * CHECK TOTAL: 9, 451.00 512664 JIMSTRCK JAMES GRIBBLE 138920 01/06/12 01 SEWER OP-TRUCK INSPECTION 52-520-54-00-5495 26.00 INVOICE TOTAL: 26.00 * CHECK TOTAL: 26.00 512665 JOHNSOIL JOHNSON OIL COMPANY IL 010112 01/01/12 01 POLICE-GASOLINE 01-210-56-00-5695 181.39 INVOICE TOTAL: 181.39 * CHECK TOTAL: 181.39 -9- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512666 KCRECORD KENDALL COUNTY RECORD 123111-65 12/31/11 01 SEWER OP-SEWER OPERATOR 52-520-54-00-5462 172.20 02 DISPLAY AD ** COMMENT ** INVOICE TOTAL: 172.20 CHECK TOTAL: 172.20 512667 KONICAMI KONICA MINOLTA BUSINESS 219811592 12/30/11 01 ADMIN-COLOR COPIER CHARGES 01-110 54-00-5430 636.00 02 ADMIN-B/W COPIER CHARGES 01-110 54-00-5430 133.62 INVOICE TOTAL: 769.62 219811640 12/30/11 01 WATER OP-COPIER CHARGES 51-510-54-00-5430 8.42 INVOICE TOTAL: 8.42 219811642 12/30/11 01 COMM/DEV-COPIER CHARGE 01-220-54-00-5430 39.47 INVOICE TOTAL: 39.47 CHECK TOTAL: 817.51 512668 MCKIRGN RANDY MCKIRGAN 71941 12/05/11 01 STREETS-DIESEL FUEL 01-410-56-00-5695 933.66 02 WATER OP DIESEL FUEL 51-510-56-00-5695 933.66 03 SEWER OP DIESEL FUEL 52-520-56-00-5695 933.66 INVOICE TOTAL: 2,800.98 CHECK TOTAL: 2,800.98 512669 MENLAND MENARDS - YORKVILLE 46485 12/29/11 01 WATER OP GLOVES 51-510-56-00-5600 6.99 INVOICE TOTAL: 6.99 * 47896 01/03/12 01 WATER OP-°BATTERIES 51-510-56-00-5620 5.06 INVOICE TOTAL: 5.06 * -10- DATE: 01/16/12 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 512669 MENLAND MENARDS - YORKVILLE 48411-12 01/05/12 01 STREETS-SHOVELS 01-410-56-00-5630 28.86 INVOICE TOTAL: 28.86 48415-11 01/05/12 01 WATER OP-REPLACEMENT BLADES, 51-510-56-00-5620 18.33 02 GATE VALVE, PVC CLEANOUT PLUG, ** COMMENT ** 03 BATTERIES ** COMMENT ** INVOICE TOTAL: 18.33 48452 01/05/12 01 WATER OP BENT SCRAPER 51-510-56-00-5620 4.97 INVOICE TOTAL: 4.97 CHECK TOTAL: 64.21 512670 MERLIN MERLIN 200,000 MILE SHOPS 14529 12/21/11 01 POLICE-OIL CHANGE 01-210-54-00-5495 32.70 INVOICE TOTAL: 32.70 * 14736 01/02/12 01 POLICE-OIL CHANGE 01-210-54-00-5495 33.20 INVOICE TOTAL: 33.20 * 14751 01/02/12 01 POLICE-OIL CHANGE 01-210-54-00-5495 29.95 INVOICE TOTAL: 29.95 * 14762 01/03/12 01 POLICE-LICENSE PLATE LIGHT 01-210-54-00-5495 11.98 INVOICE TOTAL: 11.98 * CHECK TOTAL: 107.83 512671 MESIROW MESIROW INSURANCE SERVICES INC 755948 12/27/11 01 ADMIN SERVICES COMMERCIAL 01-640-52-00-5231 63.00 02 PROPERTY POLICY ENDORSEMENT ** COMMENT ** INVOICE TOTAL: 63.00 -11- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----------------------------------------------------------------- -------------------------------------------------------------------- 512671 MESIROW MESIROW INSURANCE SERVICES INC 756507 12/30/11 01 ADMIN SERVICES-COMMERCIAL 01-640-52-00-5231 10,813.00 02 PACKAGE INSTALLMENT 2 OF 10 ** COMMENT ** INVOICE TOTAL: 10, 813.00 * 756508 12/30/11 01 ADMIN-SERVICES-COMMERCIAL 01-640-52-00-5231 10,813.00 02 PACKAGE INSTALLMENT 3 OF 10 ** COMMENT ** INVOICE TOTAL: 10,813.00 * CHECK TOTAL: 21,689.00 512672 MIDAM MID AMERICAN WATER 73272A 12/29/11 01 WATER OP-COUPLING 51-510-56-00-5620 206.34 INVOICE TOTAL: 206.34 * CHECK TOTAL: 206.34 512673 MJELECT MJ ELECTRICAL SUPPLY, INC. 1124509 01 09/23/11 01 WATER OP-BATTERY 51-510-56-00-5635 90.00 INVOICE TOTAL: 90.00 * 1125940-01 01/04/12 01 STREETS-BULBS 01-410-56-00-5640 49.50 INVOICE TOTAL: 49.50 * CHECK TOTAL: 139.50 512674 NATVISIN NATIONAL VISION CONSULTANTS 010612 01/06/12 01 POLICE-RENEWAL FOR VISION 01-210-54-00-5411 250.00 02 SCREENING STANDARDS CONTRACT ** COMMENT ** 03 ADMIN-RENEWAL FOR VISION 01-000-14-00-1400 500.00 04 SCREENING STANDARDS CONTRACT ** COMMENT ** INVOICE TOTAL: 750.00 CHECK TOTAL: 750.00 -12- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------- 512675 NICOR NICOR GAS 00-41-22-8748 4-1211 01/06/12 01 ADMIN-1107 PRAIRIE LANE 01-110-54-00-5480 32.82 INVOICE TOTAL: 32.82 * 15-41-50-1000 6-1211 01/09/12 01 ADMIN-804 GAME FARM ROAD 01-110-54-00-5480 367.97 INVOICE TOTAL: 367.97 * 15-64-61-3532 5-1211 01/06/12 01 ADMIN-1991 CANNONBALL TRAIL 01-110-54-00-5480 32.85 INVOICE TOTAL: 32.85 * 20-52-56-2042 1-1211 01/09/12 01 ADMIN 420 FAIRHAVEN DR 01-110-54-00-5480 77.44 INVOICE TOTAL: 77.44 * 23 45-91-4862 5-1211 01/04/12 01 ADMIN-101 BRUELL STREET 01-110-54-00-5480 82.61 INVOICE TOTAL: 82.61 * 31-61 67 2493 1-1211 01/06/12 01 ADMIN 276 WINDHAM CIRCLE 01-110-54-00-5480 31.30 INVOICE TOTAL: 31.30 * 45-12-25-4081 3-1211 01/04/12 01 ADMIN-201 W HYDRAULIC 01-110-54-00-5480 257.98 INVOICE TOTAL: 257.98 * 46-69-47-6727 1-1211 01/06/12 01 ADMIN-1975 BRIDGE STREET 01-110-54-00-5480 97.58 INVOICE TOTAL: 97.58 * 49-25-61-1000 5-1211 01/04/12 01 ADMIN-1 VAN EMMON RD 01-110-54-00-5480 131.44 INVOICE TOTAL: 131.44 * 66-70-44-6942 9-1211 01/09/12 01 ADMIN-100 RAINTREE RD 01-110-54-00-5480 86.75 INVOICE TOTAL: 86.75 * 77-35-71-1000 4-1211 01/09/12 01 ADMIN-131 E. HYDRAULIC 01-110-54-00-5480 143.95 INVOICE TOTAL: 143.95 * CHECK TOTAL: 1, 342.69 -13- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------------------- 512676 OHERROND RAY O'HERRON COMPANY, INC. 1126557-IN 11/04/11 01 POLICE BADGES 01-210-56-00-5600 172.09 INVOICE TOTAL: 172.09 CHECK TOTAL: 172.09 512677 ORRK KATHLEEN FIELD ORR & ASSOC. 13643 01/06/12 01 DEVELOPER ESCROW-AUTUMN CREEK 90-019-19-00-0011 46.25 05 DEVELOPER ESCROW-GRANDE 90-034-34-00-0011 767.75 06 RESERVE LOC ** COMMENT ** 07 DEVELOPER ESCROW-GRANDE 90-030-30-00-0011 323.75 08 RESERVE SSA ** COMMENT ** 09 COMM/DEV-RESERVE AT FOX RIVER 01-220-54-00-5466 855.63 10 AND BRISBEN RESERVE MATTERS ** COMMENT ** 11 ADMIN SERVICES-LEGAL MATTERS 01-640-54-00-5456 5,490.87 12 INVOLVING BONDS, ZONING ** COMMENT ** 13 MATTERS, ORDINANCES, MEETINGS, ** COMMENT ** 14 PERSONNEL MATTERS AND REVIEW ** COMMENT ** 15 OF VARIOUS AGENDA ITEMS ** COMMENT ** INVOICE TOTAL: 7,484.25 CHECK TOTAL: 7,484.25 512678 PUBSAFDI PUBLIC SAFETY DIRECT, INC 22451 11/04/11 01 POLICE-REPLACED LIGHTS IN 01-210-54-00-5495 507.75 02 LIGHT BAR, CHECKED CONNECTIONS ** COMMENT ** 03 FOR CAMERA MONITOR, REMOVED ** COMMENT ** 04 EMERGENCY EQUIPMENT FROM CAR ** COMMENT ** INVOICE TOTAL: 507.75 * 22493 11/28/10 01 POLICE-REPLACED BULB IN MAG 01-210-54-00-5495 180.20 02 LIGHT, CLEANED CONTACTS IN ** COMMENT ** 03 RADAR REMOTE CONTROL ** COMMENT ** INVOICE TOTAL: 180.20 * -14- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------------------------------------------- 512678 PUBSAFDI PUBLIC SAFETY DIRECT, INC 22515 12/06/11 01 POLICE-REPLACED NEW ROTATOR IN 01-210-54-00-5495 166.25 02 LIGHT BAR, REMOUNTED REAR ** COMMENT ** 03 RADAR ANTENNA ** COMMENT ** INVOICE TOTAL: 166.25 22545 12/15/11 01 POLICE-REWIRED BRAKE LIGHT 01-210-54-00-5495 71.25 02 RELAY ** COMMENT ** INVOICE TOTAL: 71.25 CHECK TOTAL: 925.45 512679 QUILL QUILL CORPORATION 9053978 01/04/12 01 FINANCE-STORAGE BOXES 01-120-56-00-5610 39.58 INVOICE TOTAL: 39.58 CHECK TOTAL: 39.58 512680 R0000594 BRIAN BETZWISER 010612 01/06/12 01 PW CAPITAL-INTEREST PAYMENT 21-211-92-00-8050 4, 460.54 02 #39 FOR 185 WOLF STREET ** COMMENT ** 03 PW CAPITAL-PRINCIPAL PAYMENT 21-211-92-00-8000 2,397.38 04 #39 FOR 185 WOLF STREET ** COMMENT ** INVOICE TOTAL: 6,857.92 CHECK TOTAL: 6, 857.92 512681 RESOMANA RESOURCE MANAGEMENT ASSOCIATES 11100/1 12/28/11 01 POLICE-POLICE SERGEANT EXAM 01-210-54-00-5411 8, 938.66 INVOICE TOTAL: 8, 938.66 CHECK TOTAL: 8, 938.66 -15- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------------------------------------------- 512682 SERVMASC SERVICEMASTER COMM. CLEANING 154921 12/15/11 01 ADMIN-MONTHLY OFFICE CLEANING 01-110-54-00-5488 1, 196.00 02 ADMIN-CREDIT FOR NO SERVICE 01-110-54-00-5488 -150.00 03 DAYS ** COMMENT ** INVOICE TOTAL: 1,046.00 CHECK TOTAL: 1, 046.00 512683 SHREDIT SHRED-IT 021456425 01/11/12 01 ADMIN SHREDDING COSTS 01-110-54-00-5462 90.95 INVOICE TOTAL: 90.95 CHECK TOTAL: 90.95 512684 SPARLING SPARLING INSTRUMENTS, INC. 8900301 01/05/12 01 WATER OP-TESTS 51-510-56-00-5638 488.16 INVOICE TOTAL: 488.16 CHECK TOTAL: 488.16 512685 STERLING STERLING CODIFIERS, INC. 11937 01/01/12 01 ADMIN-2012 HOSTING FEE FOR 01-110-54-00-5451 500.00 02 CODE ON THE INTERNET ** COMMENT ** INVOICE TOTAL: 500.00 CHECK TOTAL: 500.00 512686 STEVENS STEVEN'S SILKSCREENING 3531 01/03/12 01 POLICE-SHIRTS 01-210-56-00-5600 147.92 INVOICE TOTAL: 147.92 CHECK TOTAL: 147.92 DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 512687 SUMMFARM SUMMERSON FARM TIRE SERVICE 9977 09/28/10 01 WATER OP-BACKHOE TIRES & TIRE 51-510-54-00-5495 249.00 02 DISPOSAL ** COMMENT ** INVOICE TOTAL: 249.00 * 9979 09/28/10 01 WATER OP-TIRES AND TIRE 51-510-54-00-5495 755.00 02 DISPOSAL ** COMMENT ** INVOICE TOTAL: 755.00 * CHECK TOTAL: 1,004.00 512688 UPS UNITED PARCEL SERVICE 00004296X2521 12/24/11 01 ADMIN-1 PKG. TO KFO 01-110-54-00-5452 29.81 INVOICE TOTAL: 29.81 * 00004296X2531 12/31/11 01 POLICE-1 PKG TO IL POLICE 01-210-54-00-5452 35.06 02 ACADEMY ** COMMENT ** INVOICE TOTAL: 35.06 * CHECK TOTAL: 64.87 512689 VEOLIA VEOLIA ES SOLID WASTE MIDWEST T00000738071 12/25/11 01 HEALTH & SANITATION-DECEMBER 01-540-54-00-5442 99,351.50 02 SERVICES ** COMMENT ** INVOICE TOTAL: 99,351.50 * CHECK TOTAL: 99,351.50 512690 WAREHOUS WAREHOUSE DIRECT 1400948-0 12/30/11 01 LAND CASH BID FOLDERS 72-000-24-00-2406 14.55 INVOICE TOTAL: 14.55 * C1371199-0 12/29/11 01 ADMIN-RETURNED MERCHANDISE 01-110-56-00-5610 -11.21 -17- DATE: 01/18/12 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 09:00:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 01/24/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------- 512690 WAREHOUS WAREHOUSE DIRECT C1371199-0 12/29/11 02 CREDIT ** COMMENT ** INVOICE TOTAL: -11.21 CHECK TOTAL: 3.34 512691 WTRPRD WATER PRODUCTS, INC. 0230129 12/27/11 01 WATER OP-RADIO READ OUTSIDE 51-510-56-00-5664 3, 480.00 02 READERS FOR NEW INSTALL & ** COMMENT ** 03 REPLACEMENT ** COMMENT ** INVOICE TOTAL: 3,480.00 CHECK TOTAL: 3, 480.00 512692 YBSD YORKVILLE BRISTOL 010412 01/04/12 01 TRUST & AGENCY-DECEMBER 2011 95-000-78-00-9008 250,925.43 02 SANITARY FEES ** COMMENT ** INVOICE TOTAL: 250,925.43 * CHECK TOTAL: 250, 925.43 512693 YORKNAPA YORKVILLE NAPA AUTO PARTS 985864 12/09/11 01 SEWER OP-OIL DRI 52-520-56-00-5620 23.97 INVOICE TOTAL: 23.97 * 986488 12/15/11 01 SEWER OP-FUEL LINE HOSE 52-520-56-00-5640 2.64 INVOICE TOTAL: 2.64 * 986881 12/19/11 01 WATER OP-ALTERNATOR, CORE 51-510-56-00-5640 211.91 02 DEPOSIT ** COMMENT ** INVOICE TOTAL: 211.91 * 987022 12/20/11 01 WATER OP-CORE DEPOSIT CREDIT 51-510-56-00-5640 -60.50 INVOICE TOTAL: -60.50 * CHECK TOTAL: 178.02 TOTAL AMOUNT PAID: 488,664.87 -18- UNITED CITY OF YORKVILLE PAYROLL SUMMARY 1/20/2012 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83 CLERK 741.67 - 741.67 22.98 71.56 836.21 TREASURER 500.00 - 500.00 48.20 38.25 586.45 ALDERMAN 3,800.00 - 3,800.00 366.32 238.05 4,404.37 ADMINISTRATION 9,049.73 - 9,049.73 872.71 611.96 10,534.40 FINANCE 6,406.13 - 6,406.13 617.55 481.24 7,504.92 POLICE 75,510.35 4,783.65 80,294.00 435.74 5,907.80 86,637.54 COMMUNITY DEV. 6,658.11 - 6,658.11 641.84 498.26 7,798.21 STREETS 9,688.26 1,855.07 11,543.33 1,112.79 858.82 13,514.94 WATER 11,168.54 366.24 11,534.78 1,111.97 848.28 13,495.03 SEWER 5,521.25 - 5,521.25 532.24 413.08 6,466.57 PARKS 13,849.52 - 13,849.52 1,335.07 1,028.51 16,213.10 RECREATION 9,393.65 - 9,393.65 865.38 679.28 10,938.31 REC. CENTER 7,512.56 - 7,512.56 449.01 574.85 8,536.42 LIBRARY 16,672.88 - 16,672.88 901.66 1,247.72 18,822.26 TOTALS $ 177,380.99 $ 7,004.96 $ 184,385.95 $ 9,313.46 $ 13,567.15 $ 207,266.56 TOTAL PAYROLL $ 207,266.56 UNITED CITY OF YORKVILLE CITY COUNCIL BILL LIST SUMMARY Tuesday, January 24, 2012 PAYROLL DATE BI-WEEKLY 1/20/2012 $200,461 .70 ELECTED OFFICIAL 1/20/2012 $6,804.86 TOTAL PAYROLL $207,266.56 ACCOUNTS PAYABLE BILLS LIST 1/24/2012 $488,664.87 TOTAL BILLS PAID $488,664.87 TOTAL DISBURSEMENTS $695,931.43 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ CA#2 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-01 Agenda Item Summary Memo Title: Monthly water reports for August-November, 2011 Meeting and Date: City Council January 24, 2012 Synopsis: Monthly water reports as required by IEPA Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: �,0,0°/r- United City of Yorkville WATER DEPARTMENT REPORT o e`�= AUGUST 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 548 25,645,000 7 1527 1125 508 3,707,100 8 1384 840 427 0 9 I 1368 861 527 31,976,000 TOTAL 61,328,100 CURRENT MONTH'S PUMPAGE IS 14,469,000 GALLONS LESS THAN LAST MONTH 10,063.800 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,978,325 GALLONS DAILY MAXIMUM PUMPED: 2,463,500 GALLONS DAILY AVERAGE PER CAPITA USE: 123 GALLONS WATER TREATMENT CHLORINE FED: 1680 LBS. CALCULATED CONCENTRATION: 3.28 MG/L FLUORIDE FED: 506.4 LBS. CALCULATED CONCENTRATION: 0.18 MG/L POLY PHOSPHATE 969.5 LBS. CALCULATED CONCENTRATION: 0.66 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 'BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 4 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS United City of Yorkville M'�I`` 836 WATER DEPARTMENT REPORT SEPTEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 537 23,963,000 7 1527 1125 475 3,326,600 8 1384 840 412 4,859,000 9 1368 861 527 25,444,000 TOTAL 57,592,600 CURRENT MONTH'S PUMPAGE IS 4.435,500 GALLONS LESS THAN LAST MONTH 12,162,400 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,857,826 GALLONS DAILY MAXIMUM PUMPED: 2,416000 GALLONS DAILY AVERAGE PER CAPITA USE: 116 GALLONS WATER TREATMENT CHLORINE FED: 1489 LBS. CALCULATED CONCENTRATION: 3.14 MG/L FLUORIDE FED: 506.4 LBS. CALCULATED CONCENTRATION: 0.19 MG/L POLY PHOSPHATE 978.4 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.04 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 0 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �,*.° °jr� United City of Yorkville E,T ,a,n WATER DEPARTMENT REPORT LE �. OCTOBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 579 18,965,000 7 1527 1125 480 3,565,200 8 1384 840 431 0 9 1368 861 514 31,839,000 TOTAL 54,369,200 CURRENT MONTH'S PUMPAGE IS 2,523,400 GALLONS LESS THAN LAST MONTH 4,875,600 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,753,845 GALLONS DAILY MAXIMUM PUMPED: 2,176,500 GALLONS DAILY AVERAGE PER CAPITA USE: 110 GALLONS WATER TREATMENT CHLORINE FED: 1468 LBS. CALCULATED CONCENTRATION: 3.24 MG/L FLUORIDE FED: 550.2 LBS. CALCULATED CONCENTRATION: 0.22 MG/L POLY PHOSPHATE 918.2 LBS. CALCULATED CONCENTRATION: 0.71 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 11 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 2 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �° °�r� United City of Yorkville E i ,a36 WATER DEPARTMENT REPORT NOVEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 555 18,919,000 7 1527 1125 501 3,093,600 8 1384 840 437 0 9 1368 861 518 27,004,000 TOTAL 49,016,600 CURRENT MONTH'S PUMPAGE IS 5,352,600 GALLONS LESS THAN LAST MONTH 6,797,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,633887 GALLONS DAILY MAXIMUM PUMPED: 1,756,400 GALLONS DAILY AVERAGE PER CAPITA USE: 102 GALLONS WATER TREATMENT CHLORINE FED: 1343 LBS. CALCULATED CONCENTRATION: 3.29 MG/L FLUORIDE FED: 467.2 LBS. CALCULATED CONCENTRATION: 0.21 MG/L POLY PHOSPHATE 875.8 LBS. CALCULATED CONCENTRATION: 0.71 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 2 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 5 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 2 WATER MAIN BREAKS, 305 E MAIN &COUNTRYSIDE PARKWAY AND 518 W HYDRAULIC ST 285,000 GALLONS OF WATER LOST. Reviewed By: Agenda Item Number 4 ' �► Legal ❑ CA#3 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ■ Consultant ❑❑ PW 2012-02 ALE Agenda Item Summary Memo Title: Windett Ridge—Call of Performance Bonds Meeting and Date: City Council—January 24, 2012 Synopsis: Recommendation to call two (2) surety bonds in a total amount of$370,637.37. Council Action Previously Taken: Date of Action: 12/22/09 Action Taken: Approval of Bond Reduction Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Krysti J. Barksdale-Noble Community Development Name Department Agenda Item Notes: cip Memorandum EST. � 1836 To: City Council 11 ®� From: Krysti J. Barksdale-Noble, Director of Community Development CC: Bart Olson, City Administrator <kE �� Brad Sanderson, EEI Date: January 20, 2012 Subject: Windett Ridge—Call of Performance Bonds At the direction of the Public Works Committee during their January 17th meeting, Staff is seeking authorization from the City Council to call Gulf Insurance Group Bond No. B21878117 in the amount of $142,937.37 and Lexon Insurance Company Bond No. 1004373 in the amount of $227,700.00 for the Windett Ridge subdivision, collectively totaling $370,637.37. In December 2009, the City Council did approve a partial acceptance of infrastructure with the Windett Ridge subdivision reducing the original bond total from approximately $2.5 million to its current total value. The Gulf Insurance Group Bond is for earthwork and erosion control only, while the Lexon Insurance Company Bond secured supplemental earthwork, sanitary sewer, water main, storm sewer, roadway construction, landscaping (includes retention ponds, park site and parkway trees) and miscellaneous improvements within the Windett Ridge development. Copies of the above-mentioned bonds and approved engineer's estimate for cost of completion are attached for your reference. As stipulated in the bond agreement, any rights of claim or recovery of the secured funds are subject to the following conditions: 1. Written notice with the fullest information obtainable at the time regarding the default of obligation must be provided to the Surety. 2. Legal proceedings for recovery must be brought within twelve (12) months from the date of the default of obligation of which the claim was made. 3. The Principal (Wiseman Hughes, or successor landowner) must be made a party of any legal suit or action for recovery, and no adjustment in excess of the penalty amount of the bond can be rendered against the Surety. 4. No right of action can accrue to or be used for the benefit of anyone other than the Obligee (City of Yorkville) and may not be assigned without the written consent of the Surety. Based upon the City's engineering consultant's recommendation and the most recent punch lists prepared for the subdivision in 2009, the proposed general work for completion of outstanding infrastructure is prioritized as follows: Gulf Insurance Group Bond(Earthwork) • Repair and maintenance of ponds • Park site improvements—topsoil placement, grading, seeding, sidewalk, and any infrastructure • Repair of soil erosion and sedimentation control measures Lexon Insurance Company Bond(Supplemental) • Underground punchlist items • Replacement of select curb and sidewalk • Placement of surface course (as much as possible) The basis for calling these bonds is that the City has determined that the public improvements or other improvements covered by the bonds have not been or are not likely to be completed by the developer, Wiseman-Hughes Enterprises, Inc. or a successor landowner. However, it is the opinion of staff and the City Attorney that upon the calling of the bonds in full by the City, and the eventual completion of some of the outstanding infrastructure, the City will not assume nor be deemed the developer of the Windett Ridge subdivision and will only accept that infrastructure which is completed to the City's standards. Should the City Council authorize Staff to call the bonds, a notification letter to the respective surety companies will be drafted and sent via certified mail immediately. Gulf Insurance Croup 3055 Lebanon Road,Suite 3-1100,Building Three NashVMCr TN 37214 SL'B1)1V1S1ON PERFORMANCE BOND Bond No. 821878117 KNOW ALL MEN BY THESE PRESENTS,that vm Wiseman-Hughes Emcrpnses,Inc,975 W.220d St.,Wheaton,IL 60187 as Principal,and Gulfbururance Company,authorized to do business in the slate of Cp echcuf as Surety,and having an office at 3055 Lebanon Road,Suite 3-1100,Building Three.Nashville,Teemrssee 37214,as Surety,are held arrd grand bound unto United City of Yorkville _ Iocated at 80D Game Farm Rd.,Yorkville,If 60560 —~ _One Xlhon j3' ee Hundred Tts' Thousand One Hundred F 5 3dauix UI100 Ob ace,in the penal seem of fur the payrotit Ofwhicb stem well and crag to be rnade,a2 bind ourselves,our heirs,executors,administrators,sue33ptasora and cosigns,jointly and severally,fmnlyby these preseata; WHEREAS- the above bounden principal has been granted approval by the named obligee for Earthwork and Erosion control at Windett Ride as Set forth at a nueetin of the Planning Board on for final revision g United Ci of Yorkville NOW,TBMR.EFORE,the condition of the above obligation 16 buck,that if the said Prb=jpal shall Complete the above improvements in acccrdanrx with the plans and speciTccatious prepmd by within x year(a)period ftm the date thereof;and shall indernn ry and nave harmless the Town hose all coals and damages which it may suffer by reasod of failure to do so,and fatly rtimbume and repay the Obligee any outlay and expense which it may incur in mating good any such default;then this obligation shall be null and veil, a ObU e a remain in 5111 force and affect, THE FOREGOING OBLIGATION,however,is limited by the following express conditions,the performwce of which shall be a condition precedent to any rights of claims or recovery hereunder: 1. Upon the discovery by the Obligee,or by the Obligee's agent or representative,of any act or onaiWon that shall or might involve a loss its 0 c hereunder,the Obligee shall endeavor to give Written notice thereof with the&Utst information obbdMble at the time iu the Surety at its atHca at Nashville,Tennessee_ 2. Legal proceediaga for recovery hereunder may not be brought unless begun with twelve(lz)rtmrrtbs from the date of the discovery of the act or omission of the Principal on account of which clause is Made. 3. The Principal shall be made a party of any suit or action for recovery hereunder,and no adjustment skill be rendered against the Surety in excess of the penalty of this imhum m. 4. No right of action shall accrue herrunder to or for the use or benef t of anyone other than the Obligee,and the Obligee's rigbt hueundcr,may not be assigned without the written consent of the Surety. tN WITNESS WBMMF,this inshvment bas been executed by the duly authorized representative of the principal and the Surety. Signed and sealed this 30d' day of May — , 2003 Wrsemarrllu has Ente rises,Inc. (Principal) (SEAL) itle) GULF TNSITRANCE COh PANY (SBAL) (Surety) GULPSLIBDUI02 c Attorney-In-P do t GULF INSURANCE COMPANY HARTFORD,'CONNECTICUT POWER OF ATTORNEY DRIGIMIILS OF THIS POWER OF ATTORNEY ARE PRINM ON BLUE SAFETY PAPER WITM TEAL IliK. KNOW ALL MEN BY THESE PRESEAiTS.That the Gulf Insurance Company,a corporation duly organlzea under the laws of the State of Connectiout,having its principal offlce In the city of Irving,Texas,pursuant to the following resolution,adopted by Um Finance A Executive Committee of the Board of Directors of the said Company on the 10th day of August,1998,to wit `RESOLVED,that the President,Executive Vice President or any Senior Vice President of tiro Gompany Shall have authority to make,execute and detwer a Power of Attorney coaulluMng as Attorney-LrFact,such persons,Ihms,or corporations as may be selected from time to time;and any such Atomey-in-Fact may he removed and the authority granted him revoked by the President,or any En cutive Vice President,or any Senior Vice President,or by tha Board of Directors or by the Finance and Executive Comml#es of the Board of Directors. RESOLVED,hurt nothing In this Power of Attorney shall be constnred as a grard of authority to the attomay(s)-In-fact to sign,execute,aelmoyuledge,dollar or otherwise Issue a policy or polides of Insurance an behalf of Gulf Insurance Company. RESOLVED,fhat the sgnalure of the PmdddK Exacuptre We President or any Sen W Vice President and the Seal of the Company may be atOlmd to any such Power of Attorney or any certificate relating thereto by facalmxie,and any such powers so executed and rxrlilled by facsimile signature and lamIrrile seal shall be valid and binding upon the Coirnpany In the future with respect to any bond and documents relating to such bonds to which they are attached.' Gulf Insurance Company does hereby maker constitute and appoint Lewis James Scheer Michael J. Scheer James L Moore Bonnie Kruse Stepben T.Kazmer Dawn L.Morgim Peggy Faust Kelly A.Jacobs Elaine Marcus Jennifer J.McComb Mary Beth Peterson Melissa Kotovsky Its true and lawluf attomey(S�Iwfaet,with full power and authority hereby confarmd in its name,place and stead,to sign,execute,acknowledge and detiver In Its behalf,as surety,airy and all bonds and undeitaldngs of suretyshlp,and to bind Gtif Insurance Company thereby as fatly and to the same extent as n any bonds,undertakings and documents relating to such bonds and/or undertakings were signed by the duly authorized officer of the Gull Insurance Company and all the$cis of said altomay(s)-in-fact,pursuant to the authority herein given,are hereby ratified and confirmed. The obligation of the Company shall not emaceed five mltllon(5,0110,000)dopers. IN WITNESS WHEREOF,the Gulf Insurance Company her touted these Resents to be stgrrod bl any officer of the Company and Its Corporate Seal to be hereie affixed. GULF DMRALNCE COhMANT S r STAAT TE OF NEW YORK SS P. COUNTY OF NEW YORK lAwnn=F MWiar Rxemthc Vice P1 eat On this 1d day of Ostobsr,AD POOP,before me came Lawrence P.dtlnNef,lmowrr to me personally Who being by me duly.worn,did depasa and say, thalhe rOdss In free Qmu#of Bergen,State of RevrJenray;thal he Is the 6atative Vice Precldenl of IN Oulf frmninte Company,the carporalfon described In and w hIth nemted the above Imrfrummt;{flat he Wows Oro Beal of said corporation;that the seal atff ud to the said Im rantentt is such corperete Taal; that Il was to afftted by order of the Board of Olreetam of raid cmporatlon and that he signed ids MR.thereto by Ilia order. A4k- 6 ANGIE MAHAi3IR-BFGAzo STATE OF NEW YORK 35 Notary PubI€c,State of New York COUNTY Y OF MW YORK tilt No.O7 MA6131099B Qu1049d In Rings County Commission Expires February 16,2007 1,the undersigned,Senior Who PmIdent of the Gulf InsurancipAsi mparry,a Connecticut Corporallen,DO HEREBY CEFMFY that the foregoing aed 2Wod POWER OF ATTORNEY remalne In full forco. Signed and Sealed at the Cky of NowYibrk. `�SmRANCCC-0. - Diced Lhe 30th day or May ,20 03 r George Bitmendl Statlor Vice Presided STATE OF ILLINOIS } } COUNTY OF COOK } On May 30,2003,before me, a Notary Public in and for said County and State,residing therein, duly commissioned and sworn,personally appeared Mary Beth Peterson,]mown to me to be Attorney-in-Fact of Gulf Insurance Company, the corporation described in and that executed the within and foregoing inst ummt, and known to me to be the person who executed the said instrurnont in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WBEREOF,I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. My Commission Expires March 29,2004 Notary Public OFFICIAL SEAL -DAWN L MORGAN NOTARY PUBLIC.STATE OF 1LLINOW W COWISSION Exw"'.0312904 RGulf Gulf]nwtinrce Group 1Z5 BroadSlrect,01,Floor '` New York,NY 10004 Insurance �ayp phone:Z1Z.291.,000 IMPORTANT DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE On November 26, 2002, President Bush signed Into law the Terrorism Risk Insurance Act of 2002 (the "Act"). The Act establishes a short-term program under which the Federal Government will share In the payment of covered losses caused by certain acts of International terrorism. We are provlding you with this notice to Inform you of the key features of the Act, and to let you know what effect, if any, the Act will have on your premium. Under the Act, Insurers are required to provide coverage for certain losses caused by international acts of terrorism as defined in the Act. The Act further provides that the Federal Government will pay a share of such losses. Specifically, the Federal Government will pay 90% of the amount of covered losses caused by certain acts of terrorism that is in excess of Gulf Insurance Group's statutorily established deductible for that year. The Act also caps the amount of terrorism-related losses for which the Federal Government or an Insurer can be responsible at $100,000,000,000.00, provided that the Insurer has met its deductible. Please note that passage of the Act does not result In any change in coverage under the attached policy or bond (or the policy or bond being quoted). Please also note that no separate additional premium charge has been made for the terrorism coverage required by the Act. The premium charge that is allocable to such coverage Is Inseparable from and imbedded In your overall premium, and is no more than one percent oryour premium. www.gulfinsurance.com SIJBDI;VISION PERFORMANCE BOND Bond No. 1004373 KNOW ALL MEN BY THESE PRESENTS, that we Wiseman-Hughes Ente rises Inc. 975 W. 22A Street, Wheaton, IL 60187, as Principal, and Lexon Insurance Company, authorized to do business in the State of Texas as Surety, and having an office at 1919 S. Highland Avenue, Bldg-A. Ste. 300, Lombard, IL 60148, as Surety, are held and firmly bound unto United City of Yorkville located at 800 Game Farm Road, Yorkville, IL 60560 as Obligee, in the penal sum of One Million One Hundred Fifty Eight Thousand Seven Hundred Twenty Four and 04/100 Dollars) ($1,158,724.04) for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS, the above bounden principal has been granted approval by the named Obligee for Earthwork, sanitary sewer, water main, storm sewer, roadway construction, landscaping&e misc. in Windett Ridge as set forth at a meeting of the United City of Yorkville Planning Board on •, for final revision. NOW,THEREFORE, the condition of the above obligation is such, that if the said principal shall complete the above improvements in accordance with the plans and specifications prepared by within Two (2) Years period from the date thereof; and shall indemnify and save harmless the Town from all costs and damages which it may suffer by reason of failure to do so, and fully reimburse and repay the Obligee any outlay and expense which it may incur in making good any such default, then this obligation shall be null and void, otherwise to remain in full force and effect. THE FOREGOING OBLIGATION,however,is limited by the following express conditions, the performance of which shall be a condition precedent to any rights of claims or recovery hereunder: 1. Upon the discovery by the Obligee, or by the Obligee's agent or representative, of any act or Omission that shall or might involve a loss hereunder, the Obligee shall endeavor to give written notice thereof with the fullest information obtainable at the time to the Surety at its office at Lombard, Illinois. 2. Legal proceedings for recovery hereunder may not be brought unless begun with twelve (12) months from the date of the discovery of the act or omission of the Principal on account of which claim is made. 3. The Principal shall be made a party of any suitor action for recovery hereunder, and no adjustment shall be rendered against the Surety in excess of the penalty of this instrument. POWER OF ATTORNEY LX - 004682 Lexon Insurance Company KNOW ALL MEN BY THESE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint., Michael J.Scheer,James I.Moore,Christine Woods,Irene Diaz, Bonnie Kruse,Stephen T.Kazmer,Dawn L. Morgan, Peggy Faust,Kelly A.Jacobs,Elaine Marcus,Jennifer J. McComb,Melissa Kotovsky its true and lawful Attomey(s)-In-t=act to make, execute, seal and deliver for, and on its behalf as surety,any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1st day of July,2003 as follows: Resolved,that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-in-Fact to execute on behalf of the Company any bonds,undertakings, policies,contracts of indemnity or other writings obligatory In nature of a bond not to exceed$2,000,000.00,Two Million Dollars,which the Company might execute through its duly elected officers,and affix the seal of the Company thereto.Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attorney-In-Fact,so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Vice President, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certificate so executed and sealed shall,with respect to any bond of undertaking to which ft Is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate See)to be affixed this 2nd day of July,2003. e LEXON INSURANCE COMPANY BY David E. Campbell President ACKNOWLEDGEMENT On this 2nd day of July,2003,before me,personally came David E.Campbell to me known,who being duly sworn,did depose and say that he is the President of LEXON INSURANCE COMPANY, the corporation described in and which executed the above instrument; that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. roFFICIAL SISAL• LYDIA J.DEJONG IMY COMMISSOR DES 1 X00007 5� Lydia J.DeJong CERTIFICATE Notary Public I, the undersigned, Secretary of LEXON INSURANCE COMPANY,A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the foregoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Sealed at Lombard, Illinois this 20th Day of January 20_IL_. texas .-2D X: INSURANCE COMPANY - Donald D. Buchanan ,,., Secretary STATE OF ILLINOIS ) } S.S. COUNTY OF COOK ) On January 30, 2004, before me, a Notary Public in and for said County and State, residing therein, duty commissioned and sworn,personally appeared Melissa Kotovsky, known to me to be Attorney-in-Fact of Lexon Insurance Comnany, the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument, and known to me to be the person who executed the said instrument on behalf of the said corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. My Commission Expires on June 10, 2006 ="LICSTATE AL ODS Christine Woods, Notary Public F ILLINOIS:081101V6 4. No right of action shall accrue hereunder to or for the use or benefit of anyone other than the Obligee, and the Obligee's right hereunder, may not be assigned without the written consent of the Surety. IN WITNESS WHEREOF, this instrument has been executed by the duly authorized representative of the Principal and the Surety. Signed and sealed this 30'' day of January,2004 WISEMAN-HUGHES ENTERPRISES, INC. LEXON INSURANCE COMPANY Principal Surety . By. By Melissa lCotovsky, Attorney-in-Fact' ,;,,•'`° JAN--28-2004 MON 02;07 PH ',1ISEMAN HUGHES FAX N0. "106530194 P. 02 Enginaver's Estimate Wlndett Ridge subdivision City of Yorkville Date: 1/TE104 t;ODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL. 1 Earthwork,Tree Removal,5011 l:roslot&$edimcntatlon Control PpsW gwA AS21078117 dawd May 301h,2003 in N amount of IMPrWOMUFTIS S1.330,150.30 Topsoil Rns r3 d-Pods Berms a Isla nds 22.ii6 CY $2.25 $49,761.00 ~' TOTAL: $49,761.00 2 Sanftry Sewer. On-Site a"PVC SDR 26-3034 14.611 LF $21.80 $316,339.80 8"PVC SOR 21-2241 163 LF $30.70 $5,004.10 a"PVC DR 15 1,791 LF $44.20 $77,836.20 6"San.Sorv.Near 138 F,.A 5370.00 $51,080.00 6"Ban.Serv.Far 142 64 $,1,560.00 $221,52040 San.Mnnhola V pia. 76 EA $1,69500 $144,020.00 Drop MH 4'Dla. 6 EA $3,769.00 $18,845.00 TBF Mains CA-7 1,988 CY $25.90 $61,489.70 TOTAL: W6014.30 3 Sanitary Sewer: ComEd Easoment 24'"PVC DR 18 2.002 LF $98.70 $197,697.44 30"PVC 5DR 26-3034 1.108 LF $77.50 $92,690.00 30"PVC DR 16 900 LF $91,A0 $82,250.00 San.Manhole 5'Ois. 12 FA $3,48200 $41,784.00 Drop MH 6'Dia. 3 EA $7,746.00 $23,235.00 30"Contraction In Existing MH 1 EA $1,731.00 $1,731.00 TRF Mains CA-7 609 CY $25.90 $20,875.40 TOTAL: $460,172.90 4 Watermaln: O"he V DIP Class 52 wf Poly&FiWfVs 10.705 LF $21.20 $226,946.00 12"DIP Class 52 w/Poly&Fillings 3,290 LF $30.10 S99,02a.00 16"DIP Class 52 wl Poly&Finings 5,315 LF $37.40 $408,761.00 1'Type K Copper Sere.Near 118 EA $404.00 $4+,318.00 1"Type K Co eprServ.Far 162 1:A $919.00 $148,876.00 8"Gate Vaivn w!&ax 33 EA $909-00 $29,997.00 12M Butterfly Valve w/so"Vault 7 EA $2,6i9.00 318,33340 16"Ruftmfly Valve w160"Vault i i FA $2,988.00 $32,86840 Firs Hydrant 64 FA $1,919.00 $115,140.00 TBF Mains CA-7 1,098 CY $26.90 $28,438.20 TOTAL: $945,724,70 Pope i of 4 JAN--26-2004 MON 02',07 PH 'ISEMAN HUGHES FAX NO, "06630194 P. 03 CODE; 0E5CR1PTION QUANT17'Y UNIY UNIT PRICE TOTAL. 5 Waterm in'. Route 47 8"DIP Class 52 wlPoly and Flltings 1,390 LF $21.20 $29,468.00 12"u IP Class 62 wl"and Fltlings 2,615 LF $30.10 $84,731.50 $"Gato V71Ya W/t?Ox 2 EA $906.00 $1,81s,00 12'Oate Valve w160'Vault 4 F_A $2,819.00 $10.476,00 12"Connection to Fid aUng Stub 1 EA $494.00 $494.00 Auger 24"C tang Under Route 47 1 L5 $11,938.00 $$1,938.00 Fire Hydrant 13 EA 61,919.00 $24,947.00 TSF Mains CA-7 192 CY $25.50 $4,07260 'TOTAL: $169,945.30 6 $tnfrn Sewer: On-Site 4"PVC$OR 25-3034 81160 LF $13.50 $110 60.00 Li"PVC SDR 25-3034 5,80g LF $1470 685,392.30 12"ADS NA 2 1,420 LF 1 $18.60 $26,412.00 159 ADS N-12 $33 LF $19.80 $i2,533.40 1Ir ADS N_12 160 LF ;24.10 $3,858.00 24"ADS 1+1+12 457 LF $30.50 $13,936.50 1211 RCP Class 4 0-Ring 5,587 LF $17.40 $97,213.80 15'RCP Class 4 0-Ring 2,441 LF $18.40 $44,914.40 16"RCP Class 4 O-fling 803 LF $22-40 $17,987.20 24"RCP class 4 0.R'ry 1,406 LF $28.50 $40,071.00 30"RCP Class 4 O-Ring 2.906 LF $37.70 $109,55620 36"RCP CWs 4 O-Ring 802 LF $47.00 $37,694.00 42"RCP Class 4 0-Ring 205 LF $65.00 $13,325.00 34"X 53"HE 4 M3 54 LF $85.00 44,690.00 48"RCP Class 4 O-Ring 471 LF S71.50 . $33,676.511 1 B"DIP Class 50 238 LF $44.50 $10,391.00 sump tnlotllnIM 24"Dia. 153 EA $109.00 $93,177.00 StMM MHAnlet 4a"DW, 26 Fro $1+219.00 $31,GG8.00 Storm MHllydet 60"Dla. 29 EA $1,704.00 549,416.00 Stom MH 72"Dia. 15 EA $2,783.00 $41.295.00 Sloan MH s4"(Na. 5 EA $4,549.00 $21745.00 09 24"Dia. 39 Fro $730.00 $28,470.00 C5 48"Dia. 3 EA $1,275.00 $3,825.00 C0 60'018. 3 EA $1,857.00 0,571.00 Oubl Conirnl Stfuctum 2 EA 53,836.00 $7,676.00 12"FES wl Grata 4 EA $484.00 $1,936.00 15"FES wl Grate 10 l=A $546.00 $5.400.00 24'FES wl Grate 10 EA $756.00 57.660.00 30"FES w/Grata 5 EA $986.00 84,860M 2"FES WGrale 1 EA 4i,82ti.00 $1,625.00 349 X 53"FES wl Grate 1 EA $1,871.00 $1,87i.00 48"FES wlGrate 1 EA $1.781,00 $1,781,00 Talevlsing 17,663 LF $1.80 $31,849.40 Raid Tile Connectlon 4 EA $349.00 $1,398.00 TZF Mahs CA-7 2.660 CY S25.90 $56,835,00 TOTAL: $1,072,647.70 Page 2 of 4 JAN-26-2004 MON 02:07 Ph [SEKAN HUGHES FAX N0, 8106530194 P. 04 CODE DESCRIPTION QUAt4TITY UNIT UNIT PRIG T( 1'A. 7 Roadway constnietion Fine Grade(subgra&)+l-0.1' 63,650 SY $0.35 522977.50 Geotext1a Fabric 63,650 SY 1 $1.00 $03,650.00 Stone C)nly Under Curbs 4" 33,870 LF $0.85 522,015.50 COMB CC&G 8$.12(1 Cr FLAG DEPTH) 35,134 LF $8.10 $284,585.40 Hackfill G4rb 35,134 LF 50.56 $19,675.04 Aggregate Baso Cauf$d 10" 52,560 SY $5.00 $261,900.00 Bituminous Nialedal(Prime Coat)MC30 15,768 SY $1.00 V53W.00 BAumkvus 13indor Course 2.5" 32,550 SY $3.75 3187,100.00 Cloun and Tack 52,560 SY $0.20 $10,512.00 Bituminous Surface Course 1.5- 52,560 SY $2.55 $139.284.00 $1,037,667.44 8 Landscaping PaN; y trees 340 EA 3350.00 5119,000.00 Park"Sod 50,749 SY $2.45 3924,335.05 Weiland Plantings 1 LS $85,105.70 $85,105.70 Wetland Management 8 Htanrtoring 1 LS $18,700.00 $19,700.00 Rout 47 Entrance Landscaping 1 LS $74,110.00 $74,110.00 Rouse 47 Landscape Buffer 1 LS $44,270.00 $44,270.00 Cul-de-sac Islands 1 LS $3,400.00 53,400.00 0uffor Lots 94-98 1 LS $13,280.00 $13,260.00 Lat E Retentlon Pond 1 LS $17,790.00 ¢17,790.00 Lot Rotendon Pond 1 LS $17,830,00 517,630.03 PeeK 8 A 9 LS $21,940.00 $21,940.00 TOTAL: $540,440.75 9 Misc.Improvements Bike Path. Aggregate Base Course 8"4 Bituminous Surface Course 1 LS $27.750.00 $27,760.00 Biko Palh: CREDIT-Village pays for 50% 1 LS -$J3,075.00 -$13,875.00 Public Walk 32,720 LF $15.00 $480,800.00 9troat Signs 1 LS $8,000.00 $8,000.00 Street Lights 58 EA $215fl0,00 $147,500.00 Utility 5loevas-,V PVC 1,024 LF $15.00 $15,36040 j675,335,40 Page 3 ot4 JAN-26-2004 HON 02:07 Ph [SEMAN HUGHES FAX N0, "176530194 P. 05 CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL SUMMARY Farlhwork,Tree Romoval,Sol Erosion&5editrwntaGon Control 1 IMMOVeMn13 $49,761.00 2 Sankary Sewer. On-Sde 5886114.30 3 SanItary Sowar: ComEd Easement 5460 172.80 4 Watetmaln: O"Ilo $945,728.20 5 Watemph Route 47 $188,§45.30 6 Storm Seym On-Siiib $1,072,647.70 7 Roadway Construction 51 037 567.44 6 Landscaplas $540,440.76 9 Mi c.s vem nts $675,535.00 TOTAL COST OF IMPROVEMENTS: $5,936,912,49 )MINUS AMOUNT PAID BY SSA PROCEEDS: $4,763,627.00 IMPROVEMENT COST ABOVE BSA: $1,063,385.49 PLUS 109E CONTINGENCY: $1 05 3,_,_3$S5 BOND AMOUNT: $1,158,724.04 Pogo 4 of 4 Windett Ridge Punchlist EOPC-Original Prepared by Joe Wyrwot-2-28-11 1-20-12 Complete wl Complete w/ Bond Funds- Bond Funds- Task Quantity Unit Unit Price Cost Earthwork Sitework Earthwork Sitework General 1 Submit revised record drawings,per City Engineer Joe Wywrot's 2-11-2008 review comments(attached hereto). 1 LS $5,000 $5,000 $2,500 $2,500 Pay any outstanding fees(streetname signs,etc.)which may be due.Contact the Accounting Department at 630-553-4350 to inquire. NONE 2 Complete Com Ed easement dedication. COMPLETE 3 Remove construction trailers and PCC wash-out station @ Windett Ridge/Kentshire intersection. 1 LS $1,000 $1,000 $1,000 $1,000 4 Remove miscellaneous debris throughout subdivision. 1 LS $1,000 $1,000 $1,000 $1,000 5 Complete punchlist for RL47 improvements(attached hereto). COMPLETE Sanitary Grout around pipes:San-34,San-35,San-36,San-37,San-38,San-39,San40,San-45,San-46,San47,San-48,San-49,San-50,San-51,San- 6 52,San-61,San-62,San-79,San-80,San-81, San-82,San-83,San-84,San-85,and San-94. 25 EA $150 $3,750 $3,750 $3,750 Locate/adjust castings to final grade;re-vacuum test(if not witnessed by a city engineering inspector):San-4,San-10,San-18,San-27,San-29, 7 San-30,San-32,San-33,and San-41. 9 EA $250 $2,250 $2,250 $2,250 Replace chimney seal damaged by exposure:San-39,San-44,San-56,San-57,San-59,San-64,San-69,San-70,San-72,San-73,San-76,San- 8 84,and San-93. 13 EA $400 $5,200 $5,200 $5,200 9 Reset offset castings;re-seal;re-vacuum test(if not witnessed by a city engineering inspector):San-13,and San-56. 2 EA $250 $500 $500 $500 10 Install missing steps:San-25. 1 EA $250 $250 $250 $250 11 Lower casting to eliminate trip hazard:San-63. 1 EA $250 $250 $250 $250 12 Repair/replace broken sanitary pipe in manhole:San-39. 1 EA $500 $500 $500 $500 13 Replace lid gasket:San-81. 1 EA $50 $50 $50 $50 14 Pump down water for inspection of manhole:San-92. 1 LS $200 $200 $200 $200 Sanitary/Com Ed Interceptor Locate/adjust castings to final grade;re-vacuum test(if not witnessed by a city engineering inspector):San-18,San-19,San-22,San-23,San-86, 15 San-87,and San-89. 7 EA $1,000 $7,000 $7,000 $7,000 16 Add topsoil;fertilize;seed;mulch around the following castings:San-21,San-88,and San-90. 3 EA $300 $900 $900 17 Reset offset castings;re-seal;re-vacuum test(if not witnessed by a city engineering inspector):San-90. 1 EA $250 $250 $250 $250 18 Change all lids to"Sanitary". 1 LS $1,000 $1,000 $1,000 $1,000 Water Locate A-Valves and adjust to finish grade:FH-8,FH-9,FH-27,FH-37,FH42,FH-43,FH-44,FH-50,FH-51,FH-72,FH-75,V-3,V-25,V-26,V-31, 19 V-42,V-43,V-44,V-46,V-49,and V-53. 21 EA $250 $5,250 $5,250 $5,250 Pump down water level in water vault and grout around pipes:V-1,V-5,V-11,V-15,V-17,V-20,V-21,V-22,V-23A,V-24,V-28,V-29.,V-37,V-39, 20 and V-55. 15 EA $250 $3,750 $3,750 $3,750 21 Locate the B-Boxes at the following lots and raise to final grade:7,10,15,16,34,37,41,50,59,129,131,183,219,235,and 262. 15 EA $250 $3,750 $3,750 22 Lower the B-Boxes at the following lots to final grade:12,14,61,62,64,71,126,and 165. 8 EA $100 $800 $800 23 Replace bent/damaged B-Boxes at the following lots and re-grade/re-seed/re-sod as necessary:6,124,161,and 211. 4 EA $500 $2,000 $2,000 24 Add steps to the following water vaults:V-1,V-17,V-21,V-22,V-23A,V-24,and V-29. 7 EA $250 $1,750 $1,750 25 Repair hydrant chains:FH-16,FH-32,FH-33,FH44,FH-56,and FH-75. 6 EA $50 $300 $300 $300 26 Repair broken bolt on trench adapter:FH-3,FH40,and V-33. 3 EA $200 $600 $600 $600 27 Connect trench adapter to valve:V-12,V-16,and V-30. 3 EA $100 $300 $300 $300 28 Rotate hydrants to face street:FH-27 and FH-28. 2 EA $250 $500 $500 $500 29 Raise to final grade:FH-19 and V-48. 2 EA $250 $500 $500 $500 30 Repair broken trench adapter:V-13. 1 EA $250 $250 $250 $250 31 Place topsoil,fertilizer,and mulch around casting:V-15. 1 EA $500 $500 $500 32 Lower A-Valve:FH-32. 1 EA $100 $100 $100 $100 33 Backfll around trench has settled;add topsoil,fertilizer,and mulch:FH49. 1 EA $500 $500 $500 34 Insulated wire looped in front of hydrant;identify and repair:FH-3. 1 EA $100 $100 $100 $100 35 Repair settled/sunken water main trench along Windett Ridge Road,from V-1 to V-7,with topsoil,fertilizer,seed/sod,and mulch. 1 LS $2,000 $2,000 $2,000 36 Wire brush and paint all hydrants with paint supplied by hydrant manufacturer and paint all the way down to final grade. 1 LS $1,000 $1,000 $1,000 37 Add topsoil around B-Boxes at the following lots;seed/sod as necessary:63,and 72. 2 EA $500 $1,000 $1,000 Storm 38 Vacuum all sump inlets. 1 LS $2,500 $2,500 $2,500 $2,500 Re-set silt fence at various locations throughout subdivision.Set new silt fence where indicated by Engineering Dept.Contact Darrell Busch to 39 discuss at 630417-3447. 1 LS $5,000 $5,000 $5,000 $5,000 Remove filter fabric from the following structures,for inspection:D-7A,F-213,F-2C,F-2F,F-3,F-4, F-6,F-21,F-26,G-1,H-1,H-2,H-3C,H4A,H- 4B,H-4C,H-5A,H-5B,H-7A,H-713, H-7E, H-813,H-8C,H-8D,H-913,H-10,H-11,1-1,1-2,J-2,K-1,K-3,K-313,K-3C,K-3E,K-6,K-7,J-2,LAA, 40 L-7,NAA,0-1,0-2,0-3,04,0-5,0-6,0-7,0-8,S-74,S-81,and S-82. 52 EA $100 $5,200 $5,200 $5,200 Clean/remove debris from the following structures:E-3,E4,F-1,F-2C,H-3A,K-2,K4,K-5,K-10,L4,M-3,M-3A,5-11,S-21,S-31,5-32,5-51, 41 S-53,S-55,S-57,5-60,S-61,5-65,S-67, 5-68,S-70,S-85,5-86,5-87,S-92,S-97,S-99,and V46. 33 EA $100 $3,300 $3,300 $3,300 Add topsoil around the following structures;add fertilizer and mulch:A-6,B-J,B-1,B-2,C-1, C-6,L-2,S-1,5-19,5-20,5-29,541,5-44,5-47,S- 42 48,549,S-64,5-75,S-86,S-88,and S-99. 21 EA $250 $5,250 $5,250 $5,250 43 Televised sanitary and storm sewers tapes have been received and reviewed.Comments are as follows: 44 1.TV the sanitary main between lots 114 and 116. 1 LS $500 $500 $500 $500 2.TV the storm main at the following missed locations: K-3d to K-3a; 1-1a to 1-1; 1-2 to 1-3; H-8c to H-8b; M-2c to M-2; F-2a to F-2; I to 1-1 a; 1-1 45 to 1-2; 0-8 to 0-9; M-2d to M-2c; M-2 to M-3; N-3 to N-4. 1 LS $1,000 $1,000 $1,000 $1,000 46 3.Repair storm main at the following locations:K-3d to K-3a,122'; G to G-1,145'; H-4d to H-4c,106'. 2 EA $2,500 $5,000 $5,000 $5,000 4.Re-TV the storm main at the following locations: B-1 to B-1 c; B-2a to B-2b; A-2 to A-1; A-2 to A-3; D-1a to D-2; A-3d to A-3d; A-5 to A-4;.K- 1 a to K; D-3 to D-3a; D-3 to D-4; D-1 to D-1 a; D-3 to D-2; H-7c to H-7; D-1 to D; H-6 to H-5; H-5 to H-4; C-1 to C; H-3 to H-4; F-1 to F-2; B to B-1 c; FES-5 to F-1; 0-7 to 0-6; O to 0-1; F-2a to F-5; F-2 to F-2a; M-3 to M-3a; L-1 to H-4b; L-2 to L-1; M-1 to M-3; H to H-3; N-1c to N- 1; M-1 to M; L-6 to L-7; H-7e to H-7d; K-3d to K-3f; D-9 to D-8; D-8 to D-7; L-1 to L-1 a; L-3 to L-2; H-7c to H-7d; D-6 to D-6a; D-4 to D-6; D- 47 6 to D-7. 1 LS $2,500 $2,500 $2,500 $2,500 Locate the following structures and adjust to final grade,for inspection:D-3A,H-6A,H-7C, H-8A,1-4,L-6,0-5,5-16,S-17,5-28,S-35,5-37,S. 48 50,5-59,5-62,5-66,and 5-80. 17 EA $350 $5,950 $5,950 $5,950 Grout around the pipes at the following structures:C-4A,E-2,F-1,F-5,H-4D,N-2,5-11,5-12,5-13,5-21,5-31,549,5-51,5-52,S-55,5-65,S- 49 79,5-96,and 5-99. 19 EA $200 $3,800 $3,800 $3,800 Reset castings and/or adjusting rings on the following structures:A-3,A-4,BAC,F-2,M-3A, S-8,5-34,S-57,5-61,5-65,5-70,S-77,5-90,S- 50 97,and S-99. 15 EA $250 $3,750 $3,750 $3,750 51 Pour flow line:A-1 C,A-2C,A-313,A-6A,A-7,A-10,A-20,B-2E,B-21,C-5,C-7,D-413,D-9, E-1A,K-2,N-1,N-3,and W-3A. 18 EA $500 $9,000 $9,000 $9,000 52 Reshape rip rap at FES so that pipes are self-cleaning:4,E,F,G,H,1-3(southern outlet),J,K, K-31,M(by 5-31),O,and the overflow weir by O. 12 EA $250 $3,000 $3,000 $3,000 53 Add steps to the following structures:A-1,A-2,A-4,B-2A,D-6,E-2,H-7A,H-8,K-3D,L-2, M-3,and N-2. 12 EA $250 $3,000 $3,000 $3,000 54 Correct veins going in the wrong direction:B-2A,B-4,B-5,D-10,E-3,E-4,F-2C,H-3,H-313, H-10,and J-1. 11 EA $10 $110 $110 $110 55 Grout under the casting at the following structures:A-3A,A-313,C-3,D-4,D-5,D-16,and W-3A. 7 EA $200 $1,400 $1,400 $1,400 56 Lower the following structures to eliminate trip hazard:C-4A,F-2D,J-10,5-21,5-55,and 5-87. 6 EA $500 $3,000 $3,000 $3,000 57 Cut lifting eyes out of toe wall:FES-1,FES-2,FES-3,FES-4,and the north pond outlet FES. 5 EA $100 $500 $500 $500 58 Place rip rap at the following structures:C,D,H,1,FES-1,FES-2,and FES-3. 7 EA $500 $3,500 $3,500 $3,500 59 Grout inside the following structures:J-10,5-24,5-67,5-71,and 5-77. 5 EA $200 $1,000 $1,000 $1,000 60 Repair the following pipe sections:Between 1-2 and S-90,Between S-92 and S-93. 2 EA $2,000 $4,000 $4,000 $4,000 61 Backfll the following structures with dirt;grade per plan:Outlet structure at the north pond,Outlet structure at the south pond. 2 EA $500 $1,000 $1,000 $1,000 62 Change the following lids to approved"City,of Yorkville"and"Storm":D-8,E-2,H-5,and S-58. 4 EA $100 $400 $400 $400 63 Complete installation of the following:0-9,the run from 0-9 to 0-8. 250 LF $75 $18,750 $18,750 $18,750 At lots 96-97,between S-63 and 5-64,there is a manhole installed which is not shown on the approved engineering plans.Why was this manhole 64 installed?If it is to remain,swap lid to that with"City of Yorkville"and"Storm";additionally it is filled with standing water. 1 LS $100 $100 $100 $100 65 Seal the adjusting rings on the following structures:D-6A,and 5-52. 2 EA $100 $200 $200 $200 66 Change the following to a closed lid:S-9,and 5-10. 2 EA $100 $200 $200 $200 67 Install missing pipe which the grate should be resting on:C. 1 EA $500 $500 $500 $500 68 Replace incorrectly sized grate:F. 1 EA $250 $250 $250 $250 69 Bolt down the grate on the FES:G. 1 EA $100 $100 $100 $100 A fence was constructed over the lid of the following structure:S-33.Either the fence is to be relocated off the structure or removable panel(s) 70 should be installed for maintenance of this structure. 1 LS $1,000 $1,000 $1,000 $1,000 71 Cut off lifting eyes inside the following structure:H-3. 1 EA $100 $100 $100 $100 72 The flat-top lid is not sitting on MH-1;correct. 1 EA $1,000 $1,000 $1,000 $1,000 73 Replace damaged FES:J. 1 EA $1,000 $1,000 $1,000 $1,000 There is currently an 8"pipe from Raintree Village Subdivision draining into inlet 5-96 with 6"out into Windeft Ridge at Lots 92-93.Why was this 74 done?Contact Darrell Busch at 630-417-3447 to discuss.Connection of existing field tile-OK. DELETE 75 Address erosion issues along the rear yards of the homesites on the north side of Claremont Court. COMPLETE 76 Resolve the rear yard stormwater conveyance issue with property owners along the north side of Claremont Court. COMPLETE 77 Repair erosion to offsite grassed swale where storm sewer discharges near Unit 2. 1 LS $2,000 $2,000 $2,000 $2,000 Pavement 78 Perform 48-hours streetlight burn test. DELETE 79 Plumb streetlights at the following locations:by Lot 105,112,122,224,and 239. 5 EA $500 $2,500 $2,500 $2,500 Construct temporary bituminous sidewalk at the following locations:386 Sutton(Lot 223),448 Sutton(Lot 229),671 Kentshire/2477 Wilton(Lot 127),602 Windett Ridge/2324 Fairfax(Lot 159),611 Windett Ridge(Lot 75),621 Windett Ridge(Lot 76),591 Windett Ridge/2297 Fairfax(Lot 73),501 Windett Ridge/488 Coach(Lot 68),511 Windett Ridge(Lot 69),489 Windett Ridge(Lot 66),495 Windett Ridge/489 Coach(Lot 67),and 80 247 Windett Ridge(Lot 43). 5400 SF $5 $27,000 $27,000 81 Cut curb depressions for sidewalk on Sutton Street at Waverly Court,Sutton Street at Fairfax Way,and Windett Ridge Road at Fairfax Way. 3 EA $250 $750 $750 $750 At Wythe Place and Windett Ridge Road:the public walk should cross the road and connect to the public walk at the north side of Windett Ridge 82 Road.No-remove walk instead. 25 SF $5 $125 $125 83 Install driveway approach(pre-pour inspections required)at the following lots:10,11,12,13,and 14. 5 EA $1,500 $7,500 $7,500 84 Replace damaged public walk ADA ramps at the following lots:1,and 216. 50 SF $10 $500 $500 $500 85 Install public walk at the open space area between lots 124&277. 250 SF $5 $1,250 $1,250 $1,250 86 Replace curb cut with B6-12 at the following lots:2,and 16. 2 EA $1,000 $2,000 $2,000 $2,000 87 Remove service walks in the parkway at the following lots:14,and 16. 2 EA $500 $1,000 $1,000 $2,000 88 Taper curbs for ease of snow removal/street cleaning at approaching ends of the islands at the Route 47 entrance. 1 LS $2,000 $2,000 $2,000 $2,000 89 Public walk is holding water at lot 40;correct as necessary. 1 LS $1,000 $1,000 $1,000 $1,000 90 Remove curb and gutter at lot 133;replace with 66-12 and slope appropriately for drainage,as this is a low area which holds water. 1 LS $5,000 $5,000 $5,000 $5,000 Patch roadways and curbs as marked on the pavement.Contact Sr.Engineering Technician Darrell Busch for specific questions-630-553-8555. 91 Cost included in surface course 0 LS $0 $0 92 Pave surface course.Provide satisfactory density test reports. 26547 SY $14 $371,658 $371,658 $ 101,240.00 93 Install integrated red pavement with fiberglass truncated dome mat insert at the location of the bike path in the Com Ed ROW. 1 LS $500 $500 $500 $500 94 Bike Path Repair 1 LS $5,000 $5,000 $5,000 $5,000 Landscaping&Grading Note that some of the parkway trees and site landscaping could not be checked at this time due to just coming out of winter.Letter to follow in May 2009. 95 Complete grading and install all landscaping and missing parkway trees in all open space/common areas,per approved plans. 1 LS $50,000 $50,000 $50,000 $50,000 96 Grade commercial area per plan,to allow for sufficient drainage. 1 LS $10,000 $10,000 $10,000 97 Complete Park Site Improvements 1 LS $50,000 $50,000 $50,000 $50,000 98 Detention Basin Repair 1 LS $40,000 $40,000 $40,000 $40,000 99 Speck lots with missing parkway trees:156,157,192,232,262,the open space area between lots 124&277. 6 EA $300 $1,800 $1,800 Backfill behind curbs at the following lots:1,2,3,4,5,6,7,8,9,16,24,27,31,39,42,49,50,51,59,62,64,68,73,165,195,203,217,222, 100 225,262,and the open space area between lots 124&277. 31 EA $250 $7,750 $7,750 Backfill at public walks(and add seed/sod as applicable)at the following lots:2,10,11,12,14,15,16,21,22,23,35,39,40,42,51,54,67,73, 101 160,165,195,211,217,235,240,and the area between lots 20&216. 26 EA $250 $6,500 $6,500 $6,500 102 Add fill to fence post holes at the following lots:10,11,12,13,14,and 15. 6 EA $200 $1,200 $1,200 103 Restore the following lots to be residential,build-able lots:41,42,and 262. 3 EA $2,000 $6,000 $6,000 104 Add fill to parkways at the following lots:12,and 35. 2 EA $500 $1,000 $1,000 105 Establish seed/sod at lot 35. 1 LS $1,000 $1,000 $1,000 106 Fill the hole in the sod at the bike path area,approx.100'south of Fairfax Way.Remove fill in wetland area west of trail. 1 LS $1,000 $1,000 $1,000 $1,000 107 Remove pine tree from parkway at lot 50. 1 EA $100 $100 $100 108 Add fill to sanitary service trench in front yard of lot 61. 1 EA $1,000 $1,000 $1,000 $1,000 109 Backfill/add fill to street light poles at the open space area between lots 124&277. 1 LS $500 $500 $500 110 Remove dirt piles;grade;landscape open space area between lots 124&277. 1 LS $2,000 $2,000 $2,000 $2,000 111 Added 5-4-09:grade between lots 34&35,to facilitate positive drainage. 1 LS $2,000 $2,000 $2,000 $2,000 112 SUB-TOTAL $762,543 $217,100 $545,443 $ 182,250.00 $ 227,700.00 Subtotals +25%CONTINGENCY $190,636 $54,275 $136,361 TOTAL $953,179 $271,375 $681,804 $ 142,937.37 $ 227,700.00 Existing Bond Values Reviewed By: Agenda Item Number 4 ' �► Legal ❑ CA#4 Finance ❑ EST. -� _�ti W36 Engineer El strator � Agenda Item Tracking Number City Administrator Consultant ❑❑ PW 2012-03 ALE Agenda Item Summary Memo Title: Supplemental—IDOT Letter of Understanding for. Rte. 47 & Rte. 71 Meeting & Date: City Council/January 24, 2012 Synopsis: Supplement to previously approved Traffic Signal Master Agreement with the State acknowledging IDOT's district wide program to update traffic signals with LED units. Action Previously Taken: Date of Action: 3/22/11 Action Taken: Approval of Traffic Signal Master Agreement Item Number: CA#5 Type of Vote Required: Majority Action Requested: Vote Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. Memorandum J III To: Public Works Committee EST. _ 1836 From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator 0 0 O Eric Dhuse, Director of Public Works Brad Sanderson, EEI Date: December 15, 2011 Subject: Supplemental IDOT Letter of Understanding for. Rte. 47 & Rte. 71 Please find attached a Letter of Understanding prepared by the Illinois Department of Transportation (IDOT) which supplements a previously approved Traffic Signal Master Agreement executed between the City and IDOT on April 25, 2011. IDOT is requesting the City execute five (5) original copies of the attached letter agreeing to the agency's district wide program to upgrade existing traffic signals with LED units. As noted in the letter, the State will assume all associated costs for the work described, the responsibility for the signal maintenance and energy (electricity) will be the State's and performed by IDOT or through an ongoing contractual agreement. For your reference, attached is the memorandum prepared by staff in March 2011 which was accompanied with the Traffic Signal Master Agreement approved by the City Council at the March 22, 2011 meeting. Since the original agreement was approved by City Council, should the Public Works Committee be in favor of executing the Letter of Understanding, staff asks that this item be placed on the December 27, 2011 City Council consent agenda. Illinois Department of Transportation Division of Highways/ Region 2/District 3 700 East Norris Drive 1 Ottawa, Illinois 161350-0697 Telephone 8151434-6131 November 29, 2011 The Honorable Gary Golinski Mayor, City of Yorkville 800 Game Farm Road Yorkville, IL 60560 LETTER OF UNDERSTANDING Illinois Route 47 and Illinois Route 71 Kendall County Dear Mayor Golinski: This letter of understanding serves as a supplement to Illinois Department of Transportation's district wide program to upgrade existing traffic signals with LED units. The Department of Transportation will assume all associated cost for the described work therein. The City of Yorkville will continue its maintenance of the watermain, sanitary, storm sewer, sidewalk, highway lighting, and all other appurtenances located behind the curb. The commercial entrances shall remain the jurisdiction of the respective property owners. Maintenance Energy Intersection State % City % State % city % IL 47 & IL 71 100 0 100 0 The project is tentatively scheduled for a January, 2012 letting. Subject to funding availability and project readiness, this project could start no earlier than February, 2012 and would most likely occur during calendar year 2012. It is anticipated that construction will take 12 months to complete. The department will invite you or a member of your staff to accompany state personnel during the final field inspection of the completed work. It is mutually agreed that the actual signal maintenance will be performed by the Illinois Department of Transportation, either with its own forces or through an ongoing contractual agreement. Upon acceptance by IDOT of the project, the responsibility for maintenance and energy outlined above shall become part of the Master Agreement executed by IDOT and Yorkville on April 25, 2011. Mayor Golinski November 29, 2011 Page 2 IDOT retains the right to control the sequence of timing of the traffic control signals installed at the said intersection. All current city ordinances regulating parking, encroachments and sanitary/storm water drainage along Illinois Route 47 and 71 shall remain in effect. Upon completion of the intersection, IDOT will assume responsibility of maintaining all through and turning lanes of Illinois Route 47 and 71. The department will also assume maintenance of all curb and gutter adjoining the traffic lanes of Illinois Route 47 and 71. You will note five copies of this Letter of Understanding are enclosed for your review. If you are in agreement with this proposal, please affix your original signature in the space provided on all five copies, retain one for your files, and return the remaining four copies to the IDOT District 3 office in Ottawa. If you have any comments or questions concerning this project, please feel free to contact Dan Devine of our Bureau of Operations. Mr. Devine can be reached at 815-434-8505. Your cooperation is appreciated. Sincerely, Eric S. Therkildsen, P.E. Acting Deputy Director of Highways, Re ion Two Engineer L S By: Bruce A. Hucker, P.E. District Operations Engineer Mac S:WprVetter of understanding Approved: Mayor Gary Golinski, City of Yorkville Date o�� CI"P., ,� �4. - Memorandum EST. 1 1e36 To: Bart Olson, City Administrator From: Joe Wywrot, City Engineer Q CC: Lisa Pickering, Deputy City Clerk �dAGa y "� Eric Dhuse, Director of Public Works <LE 1v Date: March 16, 2011 Subject: Traffic Signal Master Agreement Attached find one copy of the proposed Traffic Signal Master Agreement with IDOT, which would cover the time period from July 1, 2011 to June 30, 2021. This agreement would replace our existing agreement with IDOT, which expires on June 30, 2011. The purpose of the agreement is to establish maintenance and cost-sharing responsibilities for 26 of the 30 existing traffic signals in and around Yorkville. The other 4 traffic signals are maintained by IDOT or Kendall County. Also attached is a copy of the existing agreement. Both the proposed and existing agreements have been highlighted to show the changes between the two documents. The proposed agreement is very similar to the existing agreement,but following is a list of changes: 1. Part 2.17—Language was added regarding subcontracting and the purchase of goods or services using federal or state funds. The language regarding federal funds is not applicable because IDOT does not use federal funds to reimburse the city for maintenance or energy costs. The language regarding state funds requires the city to obtain quotes for goods and services valued between $10,000 and $31,300, and to go out for bid for goods and services in excess of $31,300. 2. Part 4.0—Language was added allowing IDOT to terminate the agreement if they find that the city is not adequately fulfilling its obligations. 3. Part 4.I to 4.N—Language was added regarding travel expenses (none are allowed), and that the city shall: J. Indemnify IDOT for any damages related to the agreement. The existing agreement has indemnity language, which is found in Part 5.J of the proposed agreement. K. Comply with equal employment opportunity laws. L. Provide information regarding its tax status. M. Not participate in international boycotts. N. Shall comply with the Forced Labor Act. 4. Part 6.13—Invoices submitted to IDOT for reimbursement shall be submitted quarterly. The current agreement allows for monthly billing. 5. Exhibit B, Section B.4—Language was added clarifying the maintenance requirements for L.E.D. signal head and module replacement. 6. Exhibit B, Section D—The requirements for bi-annual inspection, testing, and maintenance was eliminated. Those tasks would be required on an annual basis. This agreement was reviewed and recommended for approval by the Public Works Committee at their meeting on March 15th. Please place this item on the March 22, 2011 City Council agenda for consideration. I11nob D8pnnje It n n Of TranSparta�On Intergorrern�nental Agreement Governmental Body Name city of Yorkville Address 600 Game Farm Road City,State,Zip Yorkville, 119nois 605A0 Remittance Address(if different from above) City.Slate,Zip Illinois Telephone Number Fax Number FEtN/TIN 630-553-0390 630453-7575 36--6006169 Brief Description of Service(full descrlpft specified In Part 5) This Is the Master Agreement for Governmental Body malntanarce and apportionment of energy cos'for traffic control devbm bested on State highways within or near the Oovemmental Body as shown on the attached Exhibit A. TMs Agreement is authorized by 82 111.Adm.Code 844, Compensation Method(full details Travel Expense ❑ Yes Agreement Term specified In Part 6) From: Jury 1,2011 Actual Cost ® Pb 7. Total Compensation Amount Travel Amount To; Advance Pay [3 yes $300,000 $010 ® No June 30,2021 REQUIRED SIGNATURES By signing below,the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1-7 herein and any Appendices thereto. FOR THE GOVERNMENTAL BODY: Mayor _ Valerie Buxd Signature and Job Title of Authorized Representative Type or Print Name of Authorised Representative Date FOR THE DEPARTMENT: Eric Therk ildsen,Acting Regional Engineer,Division of Highways Ellen Schap lle-Haskins,Chief Counsel Date (Approved as to farm) Chrtatlne M.Reed,P.E.,Dlractor,Division of Highways,Chief Engineer Matthew R.Hughes,Acting Dlreetor,Fbwm b Date Administration Date: By: By Gary Hannlg,Secretary of Transportation Date By: Printed 212&2011 Page 1 of 9 BOBS 2604(Rev.08l23110) INTERGOVERNMENTAL AGREEMENT FOR GOVERNMENTAL BODY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between City of Yorkville Pkwe type or print legibly the GOVERNMENTAL BODY'S legal name and 800 Game Farm Road Yorkville, IL 60560 Attn: Mayor Valerie Burd E-mail: hereinafter called the GOVERNMENTAL BODY, and the State of Illinois, acting by and through its Department of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions LL Part 3 Federally Funded Agreements D04 s ki Part 4 Specific Provisions J Part 5 Scope of Services/Responsibilities Part 6 Compensation for Services Part 7 Agreement Award Notification D"M % a i'�� '�a ,;s r,�rQ,►wa..1. Exhibit A Locations and Cost Proportionment of Traffic ontrol Devices Exhibit B Traffic Signal Maintenance Provisions PART i SCOPE/COMPENSATION/TERM A. Scope of Services and Responsibilities. The DEPARTMENT and the GOVERNMENTAL BODY agree as specified in Part 5. B. Compensation. Compensation(if any)shall be as specified in Part 6, C. Term of Agreernerd. The term of this Agreement shall be from July 1,2011 to June 30,2021. D. Amendments. All changes to this Agreement must be mutually agreed upon by the DEPARTMENT and the GOVERNMENTAL BODY and be incorporated by written amendment, signed by the parties. E. Renewal. This Agreement may not be renewed. Printed Mama I Page 2 of 9 BOBS 2304(Ray.031 10) PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, the GOVERNMENTAL BODY must notify the DEPARTMENT in writing within seven days. B. Compliance/Governing Law. The terms of this Agreement shall be construed In accordance with the laws of the State of Illinois. Any obligations and services performed under this Agreement shall be performed in compliance with all applicable state and federal laws. C. Availability of Appropriation (30 ILCS 500!20-80): This Agreement is contingent upon and subject to the availability of funds. The Department, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (1)the Illinois General Assembly or the federal funding source falls to make an appropriation sufficient to pay such obligation, or If funds needed are insufficient for any reason, (2) the Governor decreases the Department's funding by reserving some or all of the Departments approprlation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Department determines, In Its sole discretion or as directed by the Office of the Governor, that a reduction Is necessary or advisable based upon actual or projected budgetary considerations. The GOVERNMENTAL BODY will be notified in writing of the failure of appropriation or of a reduction or decrease. D. Records Inspection. The DEPARTMENT or a designated representative shall have access to the GOVERNMENTAL BODY's work and applicable records whenever It Is in preparation or progress, and the GOVERNMENTAL BODY shall provide for such access and inspection. E. Records Preservation. The GOVERNMENTAL BODY, shall maintain for a minimum of throe years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing In conjunction with the Agreement. F. SubcontractinWPracurement Procedures/Employment of Department Personnel 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GOVERNMENTAL BODY concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT. 2. Procurement of Goods or Services — Federal Funds. For purchases of products or services with any Federal funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.0 403(11), (currently set at $100,000.00)the GOVERNMENTAL BODY shall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at $100,000.00) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTAL BODY, the procedures of the DEPARTME=NT will be used, provided that the procurement procedures conform to the provisions in Part 3(K) below. The GOVERNMENTAL BODY may only procure products or services from one source with any Federal funds if: (1) the products or services are available only from a single source; or(2) the DEPARTMENT authorizes such a procedure; or, (3) after solicitation of a number of sources, competition is determined inadequate. 3. Procurement of Goods or Services — State Funds. For purchases of products or services with any State of Illinois funds that cost more than $10,000.00, ($5,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at $31,300.00 and $20,000.00 for professional and artistic services) the GOVERNMENTAL BODY shall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any State of Illinois funds in excess of the small purchase amount (currently set at $31,300.00 for goods and services and $20,000.00 for professional and artistic services) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTAL BODY, the procedures of the DEPARTMENT will be used. The GOVERNMENTAL BODY may only procure products or services from one source with any State of Illinois funds K: (1) the products or services are available only from a single source; or (2)the DEPARTMENT authorizes such a procedure; or, (3) after solicitation of a number of sources,competition is determined inadequate. Printed 2/1412011 Page 3 al 9 BoDS 2804(Rev.03123f10) The GOVERNMENTAL.BODY shall Include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. 4. EMPLOYMENT OF DEPARTMENT PERSONNEL, The GOVERNMENTAL BODY will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. PART 3 FEDERALLY FUNDED AGREEMENTS [Not applicable to this Agreement) PART 4 SPECIFIC PROVISIONS A. Involc es.The amount shown on each invoice shall be In accordance with the rates established In Part 6. All non-labor costs, if allowable, shall be listed and itemized as provided In Part 6. Any Involces/bllls issued by the GOVERNMENTAL BODY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation Attn: Bureau of Operations 700 East Norris Drive Ottawa, IL 61350 All invoices shall be signed by an authorized representafnre of the GOVERNMENTAL BODY. B. Billing and Payment. All Involoes for services performed and expenses Incurred by the GOVERNMENTAL BODY prior to July 1st of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to the GOVERNMENTAL BODY on invoices presented after said date. Failure by the GOVERNMENTAL BODY to present such Invoices prior to said date may require the GOVERNMENTAL BODY to seek payment of such Invoices through the Illinois Court of Claims and the Illinois General Assembly. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the GOVERNMENTAL BODY's remhtanoe address listed In this Agreement. C. Termination. If the DEPARTMENT is dissatisfied with the GOVERNMENTAL BODY'S performance or believes that there has been a substantial decrease in the GOVERNMENTAL BODY'S performance, the DEPARTMENT may give written notice that remedial action shall be taken by the GOVERNMENTAL BODY within seven (7) calendar days. If such action is not taken within the time afforded, the DEPARTMENT may terminate the Agreement by giving seven(7) days written notice to the GOVERNMENTAL BODY. Additionally, the Department may terminate the Agreement by giving thirty(30) days written notice. In either instance, the GOVERNMENTAL_ BODY shall be paid for the value of all authorized and acceptable work performed prior to the date of termination, based upon the payment terms set forth in the Agreement. D. Location of Service. Service to be performed by the GOVERNMENTAL BODY shall be performed as described In Part 5. E. Ownership of DocumenWritle to Work. [Not applicable to this Agreement.) F. Software. [Not applicable to this Agreement.) G. Confidentiality Clause. [Not applicable to this Agreement.] H. Reportfng/Consuftation. Pdnt®d 2!1412011 Page 4 of 9 BOBS 2804(Rev.03r"l0) [Not applicable to this Agreement) 1. Travel Expenses. No expenses for travel, lodging, or per diem shall be paid by the Department pursuant to this Agreement. J. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and claims, and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY'S employees, officials, agents, contractors and subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. K. Equal Employment Opportunities, Affirmative Action, Sexual Harassment. The GOVERNMENTAL BODY will comply with the Illinois Human Rights Act with respect to public contracts, Including equal employment opportunity, refraining from unlawful discrimination and having a written sexual harassment policy. L. 'Fax Identification Number. GOVERNMENTAL BODY certifies that: 1. The number shown on this form is a correct taxpayer identification number (or it is waiting for a number to be issued.), and 2. it is not subject to backup withholding because: (a) it is exempt from backup withholding, or (b) has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified the GOVERNMENTAL BODY that it is no longer subject to backup withholding, and 3. It is a U.S. entity(including a U.S. resident alien). NAME OF GOVERNMENTAL BODY: Uuited City of Yorkville Taxpaver Identification Number: 36-6006169 Legal Status (check one): ❑ Tax-exempt Government Nonresident Alien ❑ Other M. International Boycott. The GOVERNMENTAL BODY certifies that neither GOVERNMENTAL BODY nor any substantially owned affiliate is participating or shall participate in an international boycott in violation of the U.S. Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies to contracts that exceed $10,000 (30 ILCS 582). N. Forced Labor. The GOVERNMENTAL BODY certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to the DEPARTMENT under this Agreement have been or will be produced in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS 383) Printed 2/14/2011 Page 6 of 0 BOBS 2804(Ray.oa12W10) PART 5 SCOPE OF SERVICEiRESPONSIBILITIES A. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. S. Maintenance. Modernization of traffic control devices Is not covered under this agreement. It is agreed that the actual maintenance will be performed by the GOVERNMENTAL BODY indicated on Exhibit A,either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which Is hereby made a part of this agreement. It Is understood this will meet the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be Incorporated In this document upon agreement on both parties_ D. Deficiencies In Maintenance. It Is also understood that ii, in the judgment of the Regional Engineer,the GOVERNMENTAL BODY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain,the DEPARTMENT will give the GOVERNMENTAL, BODY a 30 day notice In writing of specific deficiencies. if the GOVERNMENTAL BODY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period,the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the GOVERNMENTAL BODY for its share of the costs. E. Intercommat&Timing. The GOVERNMENTAL BODY agrees to maintain all signal equipment and Interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, In cooperation with the GOVERNMENTAL BODY, shall determine the signal liming to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the GOVERNMENTAL BODY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The GOVERNMENTAL BODY shall Inform the DEPARTMENT of any changes made In signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the GOVERNMENTAL BODY at any time. Traffic signals Interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections; Installation& Damage. The DEPARTMENT is not responsible for the cost of Installing or maintaining traffic signals not on (but Interconnected to traffic signals on)U.S.or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the GOVERNMENTAL BODY. G. Master Monitoring Costs. Master controllers installed on State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S.or State routes. The GOVERNMENTAL BODY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals,for the purpose of synchronizing time or gaining remote access. It the GOVERNMENTAL BODY desires a communications link to their office for monitoring purposes,the GOVERNMENTAL BODY shall pay the entire cost of installing and maintaining such monitoring system. H. payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL BODY for the DEPARTMENrs proportionate share of the energy charges. I. Coate for Pavement Markings. The DEPARTMENT shall reimburse the GOVERNMENTAL BODY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation. This shall include any stop bars, crosswalks, symbols, reflectors, edge lines or lane lines required for supplementing the traffic signal installation. Printed 2/14011 Pape 6 of 0 BOBS 2804(Rev.03MWI Q) J. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT,after consultation with the GOVERNMENTAL BODY, reserves the right to reject any electricaltmaintenance contractor assigned work by the GOVERNMENTAL BODY that, in the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. L. Emergency Vehicle preemption Devices. The costs of Installation,timing,phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT of any change in the emergency vehicle preemptlon system. However,the DEPARTMENT reserves the right to approve or reject, at any time,the placement of such systems on its traffic signal equipment. M. Previous Agreements. All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic signals andfor other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provislons bearing on hems other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the GOVERNMENTAL BODY shall remain in full force and effect. N. ModiNcatfon. Exhibit A can be modified to add or delete signals or devices, but only by written revision signed by the Regional Engineer,the Engineer of Operations and the authorized representative for the GOVERNMENTAL BODY. The modification shall be effective when fully executed and filed with the Clerk or Secretary of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A. 0. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limfts, which are to be added to this agreement, must be revlewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY. Printed 2114/2011 Page 7 of 9 BOBS 2804(Rev.03123110) • ,r PART COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A,the cost of energy and maintenance of traffic signals, andlor other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A,as well as engineering costs for any approved coordination and timing studies,sha I be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on a quarterly basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of$14,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof,billed for each maintenance item will be at the actual time directly related to the work task, The DEPARTMENT reserves the right to examine the records of the GOVERNMENTAL BODY to determine that costs billed are fully documented. GOVERNMENTAL BODY costs are composed of labor, equipment, materials and the quantity of each. The cast for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the GOVERNMENTAL BODY to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation. sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. Prirded?!14!2011 Page 8 of 0 6aBS 2804(Flev.03l23110) PART 7 AGREEMENT AWARD NOTIFICATION REQUIRED FOR ALL PROJECTS Does this project receive Federal funds? ❑ Yes ® No Amount of Federal funds: Federal Project Number: Name of Project; CFDA Number', Federal Agency, Program Title: *For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR COMPLIANCE WITH FEDERAL OMB- CIRCULAR A-133 NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non- profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization,this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. NOTE., ANNUAL FOR FEIIERAL FUNDS ARE EXPENDED NQtiPROFlT OaraANIZATIONS, FAILURIE-tO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEEARTMENT WILL RJESl LTJJtTHF_SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS. In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non-federal entities that expend$500,000 or more in federal awards In a year are required to have a single audit performed In accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT)is required by federal law to obtain and review the single audit of all entities that had any federally participating funds pass through It, irrespective of the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed. In order to comply with this requirement,your agency must provide the following information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended$500,000(or the current OMB Circular A-133 quallfying amount)or more In federal awards from all sources, including other agencies,in a year, you are required to have a single Printed 0144!22011 Page 9 of 9 BOBS 2804(Rev.0312,3110) EXHIBIT A Following is the list of signalized intersections and locations with traffic control devices along State highways located within or near the City of Yorkville, that are subject to the provisions of the attached Master Agreement to which this list is an Exhibit B. %OF %OF ENERGY MAINTANENCE CHARGES AGENCY LOC.# INTERSECTION RESPONSIBILITY RESPONSIBILITY PERFORMING LEVEL STATE LOCAL STATE LOCAL MAINTANENCE 1 US 34&CENTER PARKWAY 50 50 50 50 CORP 1 2 IL 47(BRIDGE ST.) &VAN EMMON ST. (RAILROAD PREEMPT.BNSF) 50 50 50 50 CORP 1 3 US 34&1L 47 100 0 100 0 CORP 1 4 IL 47&IL 71 100 0 100 0 CORP 1 5 IL 47&IL 126 100 0 100 0 CORP 1 6 US 34&CANNONBALL TRAIL 50 50 50 50 CORP 1 7 IL 47&SOMONAUK ST. 50 50 50 50 CORP 1 B IL 47& FOX ST. 50 50 5o 50 CORP 1 9 IL 47&COUNTRYSIDE PARKWAY 50 50 5o 50 CORP 1 10 IL 47 &CANNONBALLTRAIL(TRAIL(INCLUDES NB YELLOW FLASHER) 50 50 50 50 CORP 1 11 US 34&COUNTRYSIDE PARKWAY 67 33 67 33 CORP 1 12 IL 47 & KENNEDY 67 33 67 33 CORP 1 13 US 34& MARKET PLACE 67 33 67 33 CORP 1 14 IL 47& LANDMARK AVENUE 50 50 50 50 CORP 1 15 US 34&MCHUGH RD. 50 5o 50 50 CORP 1 16 US 34 &GAME FARM ROAD 67 33 67 33 CORP 1 17 IL 71&IL 126 100 0 100 0 CORP 1 18 US 34& BRISTOL RJDGE RD.(GRAND RESERVE) _ 67 33 67 33 _ CORP 1 19 1L 47 &WHEATION AVE. 67 33 67 33 CORP 1 20 1L 47&SARAVANAS 0 100 0 100 CORP 1 21 IL47 &FOUNTAIN VILLAGE 50 50 50 50 CORP 1 22 US 34&SYCAMORE RD. 0 100 0 100 CORP 1 23 US 34&BEECHER RD. 50 50 50 50 CORP 1 24 US 34&AUTUMN CREEK 67 33 67 33 CORP 1 25 IL 47 &ROSENWINKEL(WATERPARK WAY) 67 33 67 33 CORP 1 26 US 34& ISABELL ST. 0 100 0 100 CORP 1 Following is the list of signalized Intersections and locations with traffic control devices along State highways located within or near the City of Yorkville, EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be In each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his/her signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard ifi tin for Roaa gnd B(Idge Construction, Failure to most the DEPARTMENT's specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the cost of removal to be the responsibility of the GOVERNMENTAL BODY. Any costs incurred as a result of exceeding the DEPARTMENT's specifications for Installing new equipment or painting new or used equipment; for example, installing decorative style poles, posts, or most arm assemblies, will be the sole responsibility of the GOVERNMENTAL BODY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles,the foundation,traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminalre and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment Is the responsibility of the GOVERNMENTAL BODY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System(EVPS) equipment for proper operation and physical condition during the Intersectton cabinet inspection,. All program settings and each sequence of operation must be verified to be correct during each Inspection. All cost of inspection and maintaining the EVPS equipment, Including the light detectors, fight detector amplifiers, radio transmitters and receivers, antennas, confirmation lights,and cables and related components, is the responslbliliy of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the GOVERNMENTAL BODY. 5. RAILROAD PREEMPTION At all locations with milroadltraffic signal interconnects, respond to any and all emergency and all red flash alarms In a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traff ic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance Intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the Installation or system from the party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share In the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the Installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is In working condition. 9. EMERGENCY PERSONNEL_ Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces,contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at Intersection are considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT Informed of any changes of same. 10. L.E.D. SIGNAL HEADS Install all light emitting diodes (L.E.D.)signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. Maintain logs of the dates of the L.E.D. modules installation for warranty and for end of service life determination purposes. 2 B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification. However, if two or more red Indications for an approach are bumed out,these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other burned out lamps within forty-eight(48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, Including plumb, and tightly mounted. All controller cabinets, signal poste and controller pedestals should be tight on their foundations and In alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning property and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT An L.E.D. module shall be considered failed and shall be replaced if at least one-fourth of the signal indication is dark or if the module fails to meet ITE specification on minimum maintained luminous Intensity. Replace failed modules for all red signal indications within twenty-four(24) hours of notification of failure or on the next business day following the notification. However, if two or more red indications for an approach are failed, these modules must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other failed modules within forty-eight(48) hours or next business day of notification of faillure. Provide replacement light emitting diodes (L.E.D.) signal heads and modules that fully comply to the latest applicable Institute of Transportation Engineers (I.T.E.) specifications for vehicular and pedestrian L.E.D. signal modules. including but not limited to, color and intensity requirements. The signal and pedestrian housings shall also comply with the applicable ITE specifications. 5. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a dosed loop signal system maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. As needed assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central office software. 3 D. ANNUAL 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 2. OBSERVE SIGNALS Observe the signals at the time of the annual cabinet Inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and Inspect vehicle detection inductance loops, loop detectors, and pedestrian detection during cabinet vlsi#annually. 4. VIDEO DETECTION TESTING inspect, maintain, and clean all video detection and surveillance systems annually or as needed, to achieve clean tenses,proper alignment and proper focus. This shall include system camera, lenses,camera housings and hoodlshield, pan,tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. 5. RELAMP For the remaining Incandescent signal heads, clean reflectors, lenses and tamps once at least every twelve (12) months or more often, if necessary. Replacement of lamps shall be performed on the same occasion as the cleaning required in this provision. S. CONTROLLER CHECK When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a annual cabinet inspection. 7. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a annual cabinet inspection. Replace burned out fusee or deteriorated breakers as needed. a. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking sold lines of sight. The maintaining agency shall remove, or order the removal of,any man-made obstructions such as signs or banners blocking sold line of sight. Visibility for line of sight shall meet the standards established and contained In the Manual on Uniform Traffic Control Devices (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 9. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The Inspection shall focus on the structural elements of the mast arm assembly and must Include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolls. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, Impact damage, rust through perforagon,deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially If mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant structural defects(loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), immediately notify the DEPARTMENT. 10 PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to Insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s:lgenlwpdcealtm flclyy1201112011_11Bnal master agreement exhibit b 1_24,_,2011.dorx 5 Illinois Department E x of Transportation Intergovernmental Agreement LOCAL AGENCY Name City of Yorkville Address 800 Game Farm Road City,State,Zip Yorkville IL 50560 Remittance Address (if different from above) City,State,Zip Telephone Number Fax Number FEIN/TIN 630-553-4350 630-553-7575 36-6006169 Brief Description of Service(full description specified in Parts 4&5) This is the Master Agreement for Local Agency maintenance and apportionment of energy costs for traffic control devices located on Stale highways within or near the Local Agency as shown on the attached Exhibit A. This agreement is authorized by 92 III.Adm.Code 544. Agreement Term From: July 1,2001 r To: r June 30,2011 �E REQUIRED SIGNATURES By signing below, LOCAL AGENCY and DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1- 5 herein and any Appendices thereto. FOR THE LOCAL AGENCY: 1 - �� Arthur F. Prochaska Jz. , Mayor �,.�� 2aa t Signature of Authorized Representative Type or Print Name of Authorized Representative Date Fon THE DEPARTMENT: District Engineer Dale Engineer of Operations Date Director of Highways Date Intergovernmental Agreement (Rev. 10/99) 1 Agreement No: DOH-D3-01-MSTRYORK INTERGOVERNMENTAL AGREEMENT FOR LOCAL AGENCY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between Please type or print legibly LOCAL AGENCY's legal name and address hereinafter called the LOCAL AGENCY, and the State of Illinois, acting by and through its DEPARTMENT of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions Part 3 Specific Provisions' Part 4 Scope of Services/Responsibilities Part 5 Compensation for Services Exhibit A Locations of Subject Traffic Control Devices Exhibit B Traffic Signal Maintenance Provisions PART 1 SCOPE/ COMPENSATION/TERM A. Scope of Services and Responsibilities. The DEPARTMENT and the LOCAL AGENCY agree as specified in Part 4. B. Compensation. Compensation (if any) shall be as specified in Part 5. C. Term of Agreement. The term of this Agreement shall be through June 30, 2011. D. Amendments. All changes to this Agreement must be mutually agreed upon by DEPARTMENT and LOCAL AGENCY and be incorporated by written amendment, signed by the parties. Intergovernmental Agreement (Rev. 10/99) 2 Agreement No: DOH-D3-01-MSTRYORK PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, LOCAL AGENCY must notify the DEPARTMENT in writing within seven days. ;,. B. Non-Appropriation. This Agreement is subject to termination and cancellation in any year for which the General Assembly fails to make an appropriation to make payments under the G a�y'".a"`} terms of the Agreement. w.l a� C. Records Inspection. The DEPARTMENT or a designated representative shall have access to LOCAL AGENCYs work and applicable records whenever it is in preparation or progress, and the LOCAL AGENCY shall provide for such access and inspection. D. Records Preservation. The LOCAL AGENCY, shall maintain for a minimum of three years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the Agreement. r PART 3 SPECIFIC PROVISIONS A. Invoices. The amount shown on each invoice shall be in accordance with the rates established in Part 5. All non-labor costs, if allowable, shall be listed and itemized as provided in Part 5. Any invoices/bills issued by the LOCAL AGENCY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation District 3—Bureau of Operations 700 E. Norris Drive Ottawa, IL 61350 All invoices shall be signed by an authorized representative of the LOCAL AGENCY. B. Billing and Payment. All invoices for services performed and expenses incurred by LOCAL AGENCY prior to July 1st'of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to LOCAL AGENCY on invoices presented after said date. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the LOCAL AGENCY's remittance address listed in this Agreement. C. Location of Service. Service to be performed by the LOCAL AGENCY shall be performed at locations described in Exhibit A. 3 PART 4 , SCOPE OF SERVICEIRESPONSIBILITiES A. Cost. The DEPARTMENT and LOCAL AGENCY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. B. Maintenance. Modernization of traffic control devices is not covered under this agreement. It is agreed that the actual maintenance will be performed by the agency indicated an Exhibit A, either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which is hereby made a part of this agreement. It is understood this will meet the minimum requirements of the Illinois Manual on .Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be incorporated in this document upon agreement on both parties. D. Deficiencies in Maintenance. It is also understood that if, in the judgement of the District Engineer, the LOCAL AGENCY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain, the DEPARTMENT will give the LOCAL AGENCY a 30 day notice in writing of specific deficiencies. If the LOCAL AGENCY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period, the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the LOCAL AGENCY for its share of the costs. E. Interconnect &Timing. The LOCAL AGENCY agrees to maintain all signal equipment and interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, in cooperation with the LOCAL AGENCY, shall determine the signal timing to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the LOCAL AGENCY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The LOCAL AGENCY shall inform the DEPARTMENT of any changes made in signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the LOCAL AGENCY at anytime. Traffic signals interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the cost of installing or maintaining traffic signals not on (but interconnected to traffic signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the LOCAL AGENCY. G. Master Monitoring Costs. Master controllers installed an State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S. or State routes. The LOCAL AGENCY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals., for the purpose of synchronizing time or gaining remote access. If the LOCAL AGENCY desires a communications link to their office for monitoring purposes, the LOCAL AGENCY shall pay the entire cost of installing and maintaining such monitoring system. 4 H. Payment for Energy Costs. There will be no reimbursements to the LOCAL AGENCY for energy charges required to operate or illuminate signals or devices listed in Exhibit A before June 30, 2001.The DEPARTMENT will reimburse the LOCAL AGENCY for 50 percent of the DEPARTMENT's proportionate share of such energy charges incurred between July 1, 2001 and June 30, 2002.The DEPARTMENT will reimburse the LOCAL AGENCY for 100 percent of the DEPARTMENT's proportionate share of the energy charges beginning July 1, 2002. I. Costs for Pavement Markings, The DEPARTMENT shall reimburse the LOCAL AGENCY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation.This shall include any stop bars, crosswalks, symbols, reflectors, edge lines or lane lines required for supplementing the traffic signal installation. J. Indemnity. The LOCAL AGENCY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT, after consultation with the LOCAL AGENCY, reserves the right to reject any electrical/maintenance contractor assigned work by the LOCAL AGENCY that, in the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. r• L. Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the LOCAL AGENCY. Any local agency must notify the DEPARTMENT of any change in the emergency vehicle preemption system. However, the DEPARTMENT reserves the right to approve or reject, at any time, the placement of such systems on its traffic signal equipment. M. Previous Agreements, All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the LOCAL AGENCY for traffic signals and/or other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provisions bearing on items other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the LOCAL AGENCY shall remain in full force and effect. N. Amendments. Exhibit A can be amended to add or delete signals or devices, but only by written amendment signed by the District Engineer and the authorized representative for the LOCAL AGENCY. The amendment shall be effective when fully executed and filed with the Clerk or Secretary of the LOCAL AGENCY. O. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits, which are to be added to this agreement, must be reviewed and approved by the DEPARTMENT and the LOCAL AGENCY. 5 PART 5 COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic signals and/or other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A, as well as engineering costs for any approved coordination and timing studies, shall be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on a monthly basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of $10,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof, billed for each maintgnance item will be at the actual time directly related to the work task. The DEPARTMENT reserves the right to examine the records of the LOCAL AGENCY to determine that costs billed are fully documented. LOCAL AGENCY costs are composed of labor, equipment, materials and the quantity of each. The cost for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the LOCAL AGENCY to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation, sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. s:lgenl wpdocsl traffic\hAInlergovernmental Agreement.doc 6 FOLLOWING IS A LIST OF SIGNALIZED INTERSECTIONS ALONG STATE HIGHWAYS LOCATED WITHIN THE CORPORATION. THE LEVEL OF MAINTENANCE REFERS TO THE TRAFFIC SIGNAL MAINTENANCE PROVISIONS IN EXHIBIT B. EXHIBIT A MASTER AGREEMENT TABLE 08120!00 YORKVILLE page i of 1 MAINTENANCE ENERGY LOG. NO INTERSECTION STATE% CITY% STATE% CITY% MAINTAINED BY LEVEL S US 34&CENTER PARKWAY 50 50 50 50 CORP I 2 IL 47(BRIDGE STREET) &VAN EMMON STREET--RAILROAD PREEMPTION(BNSF) 50 50 50 50 CORP I 3 US 34 & IL 47 100 0 100 0 CORP I 4 IL 47&IL 71 100 0 100 0 CORP I 5 IL 47 & IL 126 100 0 100 0 CORP I 6 US 34&CANNONBALL TRAIL 50 50 50 50 CORP I 7 IL 47&SOMONAUK STREET 50 50 50 50 CORP I e IL 47&FOX STREET—RAILROAD PREEMPTION (BNSF) 50 50 50 50 CORP I 9 IL 47&COUNTRYSIDE PARKWAY 50 50 50 50 CORP I 10 IL 47&CANNONBALL TRAIL(INCLUDES NB YELLOW FLASHER) 5o 50 50, 50 CORP I 11 US 34&COUNTRYSIDE PARKWAY 67 33 67 33 CORP 1 12 IL 47& KENNEDY 67 33 67 33 CORP I 13 US 34& MARKET PLACE 67 33 67 33 CORP I 14 IL 47& LANDMARK 50 50 5o 50 CORP I 15 US 34 & MCHUGH ROAD 50 50 5o 50 CORP I 16 IL 47&CARPENTER ST. 67 33 67 33 CORP ! STATE DOES NOT PARTICIPATE IN TRAFFIC SIGNAL PREEMPTION. EXHIBIT B TRAFFIC SIGNAL_ MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard Specifications for Road and BHd a Construction. Failure to meet the DEPARTMENTS specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the cost of removal to+be the responsibility of the LOCAL AGENCY. Any costs incurred as a result of exceeding the DEPARTMENT's specifications for installing new equipment or painting new or used equipment;for example, installing decorative style poles, posts, or mast arm assemblies, will be the sole responsibility of the LOCAL AGENCY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminaire and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the LOCAL AGENCY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and related components, is the responsibility of the local fire district or LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the local fire district or LOCAL AGENCY. 5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact.personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the. party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share in the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are'considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT informed of any changes of same. 10. L.E.D. SIGNAL HEADS Maintain all light emitting diodes (L.E.D.) signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. 2 B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification. However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification. Replace all other burned out lamps within forty-eight (48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and in alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning properly and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD REPLACEMENT Provide replacement fight emitting diodes (L.E.D.) signal heads that conform to the latest appiicabie Institute of Transportation Engineers (I.T.E.) specifications for L.E.D. signal heads, including but not limited to, color and intensity requirements. 5. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a closed loop signal system maintained by the LOCAL AGENCY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. Assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to . central office software. D. BI-ANNUAL �,� �'�, y cl•.�h5ed r <hhval '%W%Cpgc 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 3 2, OBSERVE SIGNALS Observe the signals at the time of the bi-annual cabinet inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian detection during cabinet visit bi-annually. 4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems every six months or as needed, to achieve clean lenses, proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan, tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. E. ANNUAL 1. RELAMP Clean reflectors, lenses and lamps once every twelve (12) months or as needed. Replacement of lamps shall be performed on the same occasion as the cleaning required in this provision. 2. CONTROLLER CHECK Remove and clean and overhaul the controller (except solid-state), relays, special auxiliary control equipment, and time clocks once a year or more often if necessary. When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a bi-annual cabinet inspection. 3. CONFLICT MONITOR TESTING Conduct a complete test of each conflict monitor and malfunction management unit. The following tests shall be performed: Indicator, System/Timing, Conflict/Voltage/Clearance, Green/Green Permissive, Complete Permissive, and Extended (Inc. Red/Green Dual Display, Watchdog Failure, etc.). It is recommended that testing be performed with the aid of an automated conflict monitor tester. 4. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a bi-annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. 5. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking said lines of sight. The maintaining agency shall remove, or order the removal of, any man-made obstructions such as signs or banners blocking said line of sight. Visibility for line of sight shall meet the standards established and contained in the Manual on Uniform Traffic Control Devices for Streets and Highways. (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 6. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The inspection shall focus on the structural elements of the mast arm assembly and must include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolts. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, impact damage, rust through perforation, deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially if mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant'structural defects (loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), immediately notify the DEPARTMENT. 7. PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s:lgenlwpdocsltraffic\h\Master Agreement Exhibit 6 03-08-01.doc 5 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#5 W36 El El Engineer ■ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-08 Agenda Item Summary Memo Title: Kendall Marketplace Development/Proposed Improvements Meeting and Date: City Council —January 24, 2012 Synopsis: Change Order Review Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. o� Memorandum To : Bart Olson, City Administrator EST, °' ` 1836 From : Brad Sanderson, EEI CC : Eric Dhuse, Director of Public Works 0 � .. 0 Krysti Barksdale-Noble, Community Dev. Dir. LE Lisa Pickering, Deputy City Clerk Date : January 10, 2012 Subject: Kendall Marketplace Improvements — Change Order No. 1 The City has contracted with Wilkinson Excavating, Inc. to complete the improvements to the Kendall Marketplace subdivision. Attached please find Change Order No . 1 which notates deductions and additions to the plan quantities, as well as extras, to reflect what was constructed in the field. All items have been balanced to reflect the final field measured quantities. Please place Change Order No. 1 for the Kendall Marketplace Improvements on the Public Works Committee agenda of January 17, 2012 for consideration. i i i i t i w 6 i E i f i 4 f Y f 4[h ' Ir! f F f I i 3 R i CHANGE ORDER Order No. 1 r Date: November 30 2011 ' Agreement Date: September 30, 2011 NAME OF PROJECT: Kendall Marketplace Improvements OWNER: United City of Yorkville ! CONTRACTOR: Wilkinson Excavating i The fallowing changes are hereby made to the CONTRACT DOCUMENTS: 1 ) Addition of Restoration Expenses } 1 Lump Sum @ $1 ,890.31 $1 ,890.31 2) Deduction of Combination Concrete Curb & Gutter, Type B-6. 12 82 Foot @ $21 .00/Foot ($1 ,722.00) 3) Addition of Hot-Mix Asphalt Binder Course, IL-19.0, N501 2.5" 24 Ton @ $78.00/Ton $1 ,872.00 4) Deduction of Hot-Mix Asphalt Surface Course, Mix "C", N50, 1 .5" 6 Ton @ $85.00/Ton ($510.00) j 5) Deduction of Bituminous Materials (Prime Coat) 13 Gallon @ $2.50/Gallon ($32.50) 6) Deduction of Hot-Mix Asphalt Surface Removal, 1 .5" 88 SY @ $7.50/SY ($660.00) 7) Deduction of Aggregate Base Course, Type B s 572 Ton @ $14.00fTon ($8,008.00) 8) Addition of Fine Grading Aggregate Base 21425 SY @ $2.00/SY $4,850,00 ; s 9) Deduction of Topsoil Furnish and Place, 4" 12000 SY @ $1 . 10/SY ($1 ) 100.00) i i t r i$3 9 i G:\Public\Yorkville\2011\YO1131-D Kendall Marketplace Improvements\Docs\Contracts\Change Order 1 .doc I 3 I i i Change of CONTRACT PRICE: j I Original CONTRACT PRICE: $ 87,041 .50 i Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 87,041 .50 I !!I The CONTRACT PRICE due to this CHANGE ORDER will be ( eased)(decreased) by: 1 3,420. 19 i The new CONTRACT PRICE including this CHANGE ORDER will be $ 83,621 .31 Justification: f 1 ) The United City of Yorkville decided to hold off seeding this fall in order to properly grade the site. The Contractor had initiated fine grading for seeding of the lot and had ordered _ supplies•to seed lot. 2-9) Final field measured quantities. I Change to CONTRACT TIME: The contract time is increasedldesreased by 0 days. Requested by: i�L,�� J ` '-==' Wilkinson Excavating j Recommended by: Engineering Enterprises. Inc. t Accepted by: United City of Yorkville i i i i f ; i 4 F pi C E 1 E G.Wubiic\Yorkville120111YQ1131-D Kendall Marketplace improvements )ocs\ContractsXChange Order 1 .doc i ; 12 -07 - ' 11 12 : 09 FROM -Yorkville Hill Land 6305539984 T -355 P0003/0003 F- 921 invoice ate Route 126 ■ Yorkv'ille. It 60560 " Phone (630) 553.0922 • Fax (630) 553-9984 Landscaping Inc. 11/312011 13310 Wilkenson Excavating Due on receipt Quantity Description Total Kendall Marketplace, Yorkville, IL I Equipment rental for this project 243.75 Labor that we used one half day and to bring equipment to site: 1 15 hours of work at site 1 , I25A 1 3 hours of drivers bringing equipment 225.00 i i i Total $ 1 ,643375 i Payments/Credits 3 0'00 — I Balance Due $ 1 ,643475 I k 1890 . 3 ► F G i E 4 Its ' X #1'7 8591 Sate l2outel2+b i Yorldcu�ll�, IL 6�5fi0 P ()n s5 -off • Fp s - s4 `�rvwvyr.yorkhi l llandseape:com -z l O plC G I I IY1C December 1 , 2011 Jeff Wilkenson j Wilkenson Excavating 725 E LaSalle St, Somonauk , IL 60552 Kendall Marketplace project i Jeff, Attached is the information you had requested per our phone conversation . It shows the amounts of the product that we are holding at our warehouse at this time . This product will be stored over winter and will be installed in the spring of 2012 . Our warehouse building is enclosed and dry. The product being stored will not be exposed to the winter weather. I Please feel free to contact me with any further questions . i Sincerely, t { 1 Gerar arajas j i E E {[f I 1 t wwx invoice Reprint """ Invoice # 247213 Invoice Date : 10/21 /2011 13: 17:28 1801 S BRIDGE ST Order # 1102674 CC YORKVILLE, IL 60560 Ph. (630) 553-6195 Cust. Phone # (630) 553-0922 Fax (630) 553-6196 PO #: KENDALL COUNTY MARKT 877-BRICKS-0 (877-274-2570) YORKVILLE www.GroundEffectsinc.com Tax 9995-8945-06 Sold to : YH-KENDALL Ship to : YORKVILLE HILL -KENDALL MARKET DELIVERED 10/19/11 8291 ROUTE 126 TKT# 40215 YORKVILLE, IL 60560 Std , Discount Qty Units Product Price Price Tax Amount 1000.00 LB FIELD OF DREAMS ATHLETIC 1 .65 1 .56 0400 1560.00 36.00 EACH MAT FIBER 50# BAG 14.50 1195 0.00 502.20 Pallets : 2 9.00 BALE CON WED 2000 HYDRO 50# 18.60 17.85 0 .00 160.65 Totals : 3 Items Tax Total : 0. 00 Available Credit: 7777. 15 Please pay this amount by 11 /20/2011 ---> $222185 Oustanding Pack Lists : 0.00 Outstanding Orders : 0.00 After 11 /20/2011 please pay ---> $2339040 I I i i i t r i i i i I' --- DELIVERY TIMES ARE NOT GUARANTEED---NO RETURNS ON NATURAL STONE f *** NOT RESPONSIBLE FOR VEHICLES LEAVING OUR YARD OVERWEIGHT*** *** NOT RESPONSIBLE FOR DAMAGE PAST CURBLINE *** *** RETURNS MUST BE MADE WITHIN 6 MONTHS OF PURCHASE*** 25% Restock Charge : Only unopened sections or pallets are restockable oum�i Effect �eekvlle,,:;IL. :ix FFE.GT�r TH9�[[:EBTIC ;IVIIX;. . ; LOT`R# MTF 11494 S(r.Q -t. 94:4s1a}Pa finer .erentual Ryegrass . 97°%o M13 26.619 °l� pmg �3IX ereru _i itgagensst 88°Jo OR aT4 �$28/o Bltiq'C'!u ''TCoiiiu 1S cky '$lumw=n 22% 19,62`142SI�aBlue Kent�cl� Biuegraee 94% IV?3:42°!0 Other Crop 0 0114%Weed Seed Date Tested: 1111 ' 90%Inert Matter IL. Permiiffi 2411 ` Noxious Weeds — None Net Wt. 50 tbs. ! 22.68 K j Sell Bj: 5112 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#6 W36 El El Engineer ■ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-09 Agenda Item Summary Memo Title: Bristol Bay—Unit 5 Meeting and Date: City Council —January 24, 2012 Synopsis: Acceptance of Improvements and Bond Reduction Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. CIr� J F All- Memorandum EST. 1836 To: Bart Olson, City Administrator .� �� ; , o From: Brad Sanderson, EEI 0.p rw' Q CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. �4.E Lisa Pickering, Deputy City Clerk Date: January 6, 2012 Subject: Bristol Bay Subdivision Phase 1 —Unit 5 Acceptance of Public Improvements & Bond Reduction ..........11.11 The Pulte Group has asked that the City accept the public improvements for Bristol Bay Unit 5 for ownership and maintenance. All punchlist work has been completed except for the following: • Driveway repair at the western entrance of the elementary school and including revising the striping located on Bristol Bay Drive at the western entrance to the elementary school. • Installation of the twenty four(24") inch stop bar at the intersection of Bertram Drive and Bristol Bay Drive. Due to the winter season, Pulte Group will complete the remaining punchlist items next spring during the warranty period. Since the punchlist items are minor, we find this to be acceptable. Attached please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements for watermain, sanitary sewer, storm sewer, paving, and street lighting as described in the Bill of Sale be accepted for ownership and maintenance by the City. Corresponding to final acceptance is a bond reduction to 10% of the value of the public improvements. The remaining amounts would remain in place during the one-year warranty period. Please refer to the attachments for detail. Our recommended reductions are as follows: Armor Assurance Co.; Bond #ARM]0354 Current Balance $218,725.28 Proposed Balance $34,610.94 Reduction $184,114.34 Armor Assurance Co.; Bond #ARM 10691 Current Balance $34,129.41 Proposed Balance $24,421.68 Reduction $9,707.73 Safeco Insurance Co. of America; Bond #6544064 Current Balance $35,589.63 Proposed Balance $13,638.45 Reduction $21,951.18 Please place this item on the Public Works Committee agenda of January 17, 2012 for consideration. City of Yorkville 6-Jan-12 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 5-Sitework Date of last bond/LOC adjustment: Jan-09 Reduction No. 4 ENR-CC Index for date of last adjustment: 8549 Bond/LOC No. Armor Assurance Co.;Bond#ARM10354 Current ENR-CC Index: 9176 Bond Approved Unit 5 SSA Unit 5 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Item Eng. Est. Funding Funding Reduction No.4 to Reduction No.4 Reduction No.4 after Red.No.4 Storm Sewer $1,012,034.74 $935,583.96 $76,450.78 $11,467.62 $0.00 $3,261.83 $8,205.78 Sanitary Sewer $368,615.20 $340,769.40 $27,845,80 $4,176.87 $0.00 $1,188.06 $2,988.81 Wate Main $410,915.09 $379,873.89 $31,041.20 $4,656.18 $0.00 $1,324.40 $3,331.78 Roadway Pavement $544,929.14 $514,069.78 $30,859.36 $104,905.94 $0.00 $101,593.67 $3,312.26 Misc. Underground $57,000.00 $76,223.81 -$19,223.81 -$2,883.57 $0.00 -$820.20 -$2,063.37 Misc Roadway $408,457.84 $232,971.56 $175,486.28 $Q6,402,25 $000 $77,566.57 $18,835.68 Totals $2,801,952.01 $2,479,492.40 $322,459.61 $218,725.28 $0.00 $184,114.34 $34,610.94 Subdivision: Bristol Bay Unit 5-Earthwork Date of last bond/LOC adjustment: Jan-09 Reduction No 4 ENR-CC Index for date of last adjustment: 8549 Bond/LOC No. Armor Assurance Co.;Bond#ARM10691 Current ENR-CC Index: 9176 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng.Est. for LOC/Bond Reduction No.4 to Reduction No.4 Reduction No.4 after Red.No.4 Earthwork $227,529.39 $250,282.33 $34,129.41 $227,529.39 $9,707.73 $24,421.68 Totals $227,529.39 $250,282.33 $34,129.41 $227,529.39 $9,707.73 $24,421.68 Subdivision: Bristol Bay Unit 5-Landscaping Date of last bond/LOC adjustment: Jan-09 Reduction No. 4 ENR-CC Index for date of last adjustment: 8549 Bond/LOC No. Safeco Insurance Co.,Bond#6544064 Current ENR-CC Index: 9176 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng Est for LOC/Bond Reduction No.4 to Reduction No.4 Reduction No.4 after Red No,4 Landscpaing $127,06525 $139,771.78 $35,589.63 $127,065.25 $21,951.18 $13,638.45 Totals $127,065.25 $139,771.78 $35,589.63 $127,065.25 $21,951.18 $13,638.45 Notes: a)LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b)LOC/Bond reduced to 10%at final acceptance. c)LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d)Manual input required for cells highlighted in yellow. BILL OF SALE Seller, Pulte Homes, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Bristol Bay Subdivision Phase 1 —Unit 5, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of , 20 . Subscribed and Sworn to before me this _day of , 20—. Notary Public 1 Page 1 of 2 Exhibit A Bristol Bay Subdivision Phase 1 — Unit 5 Roadways Pierpont Lane: Sta. 1200+00 to Sta. 1204+77 Gardiner Avenue: Sta. 1000+00 to Sta. 1013+58 Harrison Street: Sta. 1100+00 to Sta. 1107+66 Bertram Drive: Sta. 322+50 to Sta. 343+71 Bristol Bay Drive: Sta. 224+00 to Sta. 245+43 Utilities 8" Water Main 3,582 LF 16" Water Main 3,125 LF Fire Hydrant and 6" Valve in Box 20 EA 8" Valve in Box 7 EA 16" Valve in 5' Dia. Vault 6 EA 1" Long Water Service 40 EA 1" Short Water Service 38 EA 8" Sanitary Sewer 3,142 LF 10" Sanitary Sewer 1,575 LF 4' Dia. Sanitary Manhole 25 EA 6" Long Sanitary Service 38 EA 6" Short Sanitary Service 40 EA 12" RCP Storm Sewer 1,904 LF 15" RCP Storm Sewer 1,639 LF 18" RCP Storm Sewer 739 LF 21" RCP Storm Sewer 149 LF 24" RCP Storm Sewer 514 LF 30" RCP Storm Sewer 190 LF 36" RCP Storm Sewer 2,001 LF 42" RCP Storm Sewer 1,392 LF 48" RCP Storm Sewer 326 LF 54" RCP Storm Sewer 1,292 LF 60" RCP Storm Sewer 3,024 LF Inlet, 2' Dia. 36 EA Inlet, 4' Dia. 2 EA Storm Manhole, 2' Dia. 1 EA Storm Manhole, 4' Dia. 17 EA Storm Manhole, 5' Dia. 28 EA Storm Manhole, 6' Dia. 6 EA Storm Manhole, 7' Dia. 17 EA Storm Manhole, 8' Dia. 6 EA Base Tee Manhole 6 EA Catch Basin, 2' Dia. 1 EA Catch Basin, 4' Dia. 26 EA Catch Basin, 6' Dia. 2 EA Page 2 of 2 Exhibit A Bristol Bay Subdivision Phase 1 — Unit 5 42" Flared End Section 1 EA 48" Flared End Section 1 EA 60" Flared End Section 2 EA Parkway Trees 149 EA Signage Lump Sum Streetlight 26 EA* * Includes Streetlight cable I I 0 200 400 — — SCALE FEET I FU ` I _ LEGEND \ SANITARY SEWER _ STORM SEWER w I WATER MAIN UNIT 5 LIMITS / I i J H O 4� W _ Q BERT DR a PIE Pp r N. R 0 0 ❑ o - 2-j O 0 ❑ o0 ❑ E10 _ Oo ❑ ❑❑ 00 ❑ I I U c \ h mn o // \ w ENq RD a COPYRIGHT O 2012 ENGINEERING ENTERPRISES,INC. Engineering Enterprises,Inc. UNITED CITY OF YORKViILLE BRISTOL BAY SUIBDI'1+'ISION EXHIBIT B DATE: FEBRUARY 2008 0 CONSULTING ENGINEERS PROJECT NO: Y01134 52 Wheele- Road KENDALL COUNTY, ILLINOIS ° Sugar Grove, III nois 60554 PHASE 1 — UNIT 5 FILE: Y01134-LOCATION AO 630.466.6700 /www.eeiweb.com - FINAL ACCEPTANCE A :2 _ - NO_ DATE REVISIONS SHEET 1 OF a A. D CO. Reviewed By: Agenda Item Number a� �.1% Legal ❑ CA#7 Finance EST. leas Engineer El~-� Tracking Number y City Administrator ❑ �L7 Consultant El ADM 2012-02 aLE ❑ Agenda Item Summary Memo Title: Treasurer's Report for December 2011 Meeting and Date: City Council 1/24/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended December 31,2011 Cash Basis %of %of Projected BGN Fund December Revenues YTD December Expenses YTD Ending Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 01 -General (271,900) 886,276 9,121,801 11,823,874 77% 1,079,036 7,265,028 11,059,992 66% 1,584,873 Special Revenue Funds 15-Motor Fuel Tax 640,399 38,249 354,100 1,011,000 35% 77,748 169,109 661,000 26% 825,390 79-Parks and Recreation 231,558 69,846 887,702 1,175,710 76% 76,969 769,505 1,189,210 65% 349,755 72-Land Cash (388,625) - 19,486 420,500 5% 5,419 245,262 301,084 81% (614,401) 85-Fox Industrial TIF 569,790 - 259,327 - 0% 652,707 829,116 - 0% - 87-Countryside TIF 2,178,550 307 5,994 10,250 58% - 306,829 307,543 100% 1,877,715 88-Downtown TIF 209,760 9 67,910 88,550 77% 315 5,413 536,840 1% 272,257 11 -Fox Hill SSA 17,942 1 3,791 3,786 100% 307 4,295 3,804 113% 17,438 12-Sunflower SSA 11,922 0 7,537 7,530 100% 385 6,921 9,078 76% 12,538 Debt Service Fund 42-Debt Service 8,653 8,647 472,489 427,919 110% 358,959 428,293 428,669 100% 52,849 Capital Funds 16-Municipal Building (587,024) - 5,700 5,250 109% - - - - (581,324) 22-Park and Recreation Capital 51,443 38 13,483 2,830 476% 292 2,333 123,500 2% 62,592 20-Police Capital 194,947 211 28,909 21,500 134% 2,350 2,445 54,000 5% 221,410 21-Public Works Capital 108,743 (1,955) 33,427 35,900 93% 6,956 67,945 92,595 73% 74,225 23-City-Wide Capital 652 10,430 125,246 416,600 30% (2,073) 125,147 360,000 35% 751 Enterprise Funds* 51-Water 695,723 421,852 1,995,574 2,694,979 74% 448,522 1,723,111 2,571,858 67% 968,186 52-Sewer 2,377,831 124,053 2,858,277 3,105,490 92% 424,303 2,421,557 2,919,989 83% 2,814,552 80-Recreation Center (195,087) 53,706 410,727 611,000 67% 39,055 440,016 691,738 64% (224,376) Library Funds 82-Library Operations 317,336 19,366 1,057,618 1,069,450 99% 54,402 759,832 1,060,275 72% 615,122 83-Library Debt Service - 32 718,971 720,800 100% 535,400 720,800 720,800 100% (1,829) 84-Library Development Fees - 0 339,864 341,000 100% - 339,609 336,500 101% 255 Total Funds 6,172,614 1,631,067 18,787,932 23,993,918 78% 3,761,051 16,632,568 23,428,475 71% 8,327,978 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department *Fund Balance Equivalent A. D CO. Reviewed By: Agenda Item Number a� �.1% Legal ❑ CA#8 Finance EST. leas Engineer El~-� Tracking Number y City Administrator ■ �L7 Consultant ❑ ADM 2012-05 aLE ❑ Agenda Item Summary Memo Title: NIMEC Bid for Electric Accounts Meeting and Date: City Council 1/24/12 Synopsis: See memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize City Administrator and Finance Director to accept low bid. Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. 1 _ 1836 From: Rob Fredrickson, Finance Director O 6 Date: January 9, 2012 9 Boa, p Subject: NIMEC Bid KantlaElCOUnry <LE Since 2006 the City has solicited bids from the Northern Illinois Municipal Electric Cooperative (NIMEC) for the purposes of securing an electrical supplier at the lowest possible cost. NIMEC has contacted staff stating that they will begin soliciting bids from suppliers sometime between February 1St and April 10th. Over the last several years the power market has dropped between 10-15% during the first quarter of the year. We do not know if this decline will occur again, but NIMEC recommends that the City position itself to take advantage of the decline should it occur. Once an upward trend has been identified,NIMEC will begin soliciting bids. Once the winning bid has been identified and presented to the City, we will have approximately 24 hours to decide whether or not to except. In addition, this year NIMEC will be conducting a one year and three year bid and the City will need to determine which bid group it would prefer to be in. As noted by the attached e-mail from NIMEC, the City may have an opportunity lock in a three year bid price for less than it is currently paying. Because of this short time frame, staff is requesting that the City Council authorize the City Administrator and Finance Director to approve the lowest bid, at their discretion, and to sign contracts to secure the provision of electricity from the lowest bidder as presented by NIMEC for either a one year or three year period. This authority would be effective only for the current NIMEC bid cycle, which ends on April 10, 2011. Rob Fredrickson From: David Hoover [dhoover @nimec.net] Sent: Wednesday, January 04, 2012 1:45 PM To: Rob Fredrickson Subject: NIMEC bid Attachments: Four Year 12-27.xls Categories: Important NIMEC Dear Members, It is that time of year again, to begin discussing our upcoming NIMEC bid. Your accounts are contracted through May of 2012. We will conduct our bid sometime between Feb 1 and the end of March. The exact date of the bid will be dictated by the market conditions early next year. We will go to bid as early as February 1. As we've done over the last few years, we will check the market weekly, and if rates are flat or dropping, we will postpone the bid date. Once rates have turned upward, we will declare the bid date and go to bid. Over the last few years, prices have dropped 10% - 15% during the first quarter, and our annual bid has taken advantage of those drops. We do not know if this decline will occur again, but we want to position ourselves to take advantage of the decline should it occur again. To accept the bid pricing, you will need to enter into an agreement with the winning supplier on the day of the bid. Therefore, if you need to receive signing authority from your board to enter into the agreement, please do so during the month of January. We have not changed the suppliers (Integrys, Exelon and Constellation) or their agreements since our last annual bid. This year, we will be holding not only a 1 year bid, but also a 3 year bid. You will need to determine which bid group you would like to participate in. To help you, I have shown below your accounts that will be included in the bid. I have listed the current pricing that you are currently paying. I have also shown indicative pricing for a 1 year and 3 years. Based upon this pricing, you will need to let me know which bid group you would like to be included in: 1 year or 3 year. Prices have dropped since our last bid, and many of you will have the opportunity to lock in a 3 year bid for a lower price than you are currently paying. Current 1 yr 3 yr Member Account# c/kWh c/kWh c/kWh Address City of Yorkville 5523132028 5.52 4.28 4.88 2702 Mill Road City of Yorkville 4637141036 5.52 4.28 4.88 2921 Bristol Ridge City of Yorkville 1563014112 5.52 4.28 4.88 420 fairhaven dr City of Yorkville 5031044028 5.52 4.28 4.88 2224 Tremont City of Yorkville 0381164058 5.52 4.28 4.88 610 Tower Lane WTP&Well) 1 Please note: these prices are indicative, and will change prior to our bid. These are provided to help you determine which bid group you would prefer. Please let me know at your earliest convenience. Also attached you will find the historical pricing patterns. The red line shows 1 year pricing, while the blue line shows 3 year pricing trends. (Please note, the pricing is only for power, and does not include transmission fees.) In general, we see that electric pricing closely follows the economy. When the economy is strong, demand for pricing is strong, which drives up pricing. As such, when the economy weakens, pricing drops. Therefore, future pricing will be driven by the future health of the economy. For those of you participating in our street light bid, we will hold a separate bid early this summer. Please let me know at your earliest convenience your preference for the 1 year or 3 year bid group. Should you have any questions, please contact me. Dave David Hoover Executive Director 847.392-9300 2 6.8 6.3 5.8 One Year Three Year 5.3 — 4.8 4.3 3.8 AAA t 4q - P�\ 3.3 2.8 C > 5 Q > C T 5 Q > C T 5 Q > C T Q > C A Q > ro v z ca 7 a) z ro ro 7 v z ra m 7 v z co v z N L N N N N N N N O N N O N N O N N O N N 0 N N O N N O N N O N N O N N O N N O 0 O 0 O 0 0 0 O 0 0 O 0 0 0 O 0 0 0 0 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#9 W36 El El Engineer ❑ Tracking Number Gy City Administrator El r� _© Consultant El ADM 2012-06 Agenda Item Summary Memo Title: Audit RFP—Vendor Selection Meeting and Date: City Council —January 24, 2012 Synopsis: Selection of accounting firm for City auditing services. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum EST. 1 _ lass To: Administration Committee O6 From: Rob Fredrickson, Finance Director Boa, p' Date: January 9, 2012 < -d N .. ,Z Subject: Request for Proposal—Auditing Services In December of last year, the City issued a request for proposal for auditing services and received bids from seven accounting firms. Please see attached for a cost summary of each firms proposal. Please note that the cost of a Single Audit has been omitted from the cost summary sheet because it is unlikely that the City would need to conduct one. Single Audits are required only if the City spends $500,000 or more in federal grant monies, which historically has not been an issue in Yorkville. After reviewing the submitted proposals, it is the recommendation of staff that the City accept the bid received from Lauterbach &Amen, LLP. Besides being the low cost provider, staff feels that the firm has the technical and professional expertise needed to conduct an efficient and timely audit. The proposal from Lauterbach and Amen is attached and proposals from the other firms are available upon request. Request for Proposals-Auditing Services 5 Year FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Totals (Totals Excluding Single Auditl Lauterbach&Amen 34,000 34,000 35,060 36,120 37,180 176,360 Baker Tilly Virchow Krause 34,000 34,675 35,350 36,050 36,800 176,875 Wolf&Company* 37,900 37,900 39,100 39,100 39,700 193,700 Selden Fox 37,900 38,850 39,725 40,525 41,300 198,300 Sikich 38,300 39,066 40,238 41,445 43,103 202,152 Mack&Associates 38,250 39,365 40,480 41,600 42,720 202,415 Miller Cooper 40,000 41,100 42,200 43,300 44,400 211,000 *City's current audit firm Firm FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Lauterbach&Amen City Audit $ 31,000 $ 31,000 $ 32,000 $ 33,000 $ 34,000 $ 161,000 Police Pension Audit 2,500 2,500 2,550 2,600 2,650 TIF Compliance Reports 500 500 510 520 530 Total $ 34,000 $ 34,000 $ 35,060 $ 36,120 $ 37,180 $ 176,360 Single Audit(if required) 3,000 3,100 3,200 3,300 3,400 Total Including Single Audit $ 37,006 $ 37,100 $ 38,260 $ 39,426 $ 40,586 Wolf&Company City Audit $ 35,000 $ 35,000 $ 36,000 $ 36,000 $ 36,500 $ 178,500 Police Pension Audit 2,000 2,000 2,100 2,100 2,150 TIF Compliance Reports 900 900 1,000 1,000 1,050 Total $ 37,900 $ 37,900 $ 39,100 $ 39,100 $ 39,700 $ 193,700 Single Audit(if required) 1,400 1,400 1,500 1,500 1,550 Total Including Single Audit $ 39,306 $ 39,300 $ 40,606 $ 40,600 $ 41,256 Mack&Associates City Audit $ 34,250 $ 35,250 $ 36,250 $ 37,250 $ 38,250 $ 181,250 Police Pension Audit 2,500 2,575 2,650 2,730 2,810 TIF Compliance Reports 1,500 1,540 1,580 1,620 1,660 Total $ 38,250 $ 39,365 $ 40,480 $ 41,600 $ 42,720 $ 202,415 Single Audit(if required) 750 775 800 850 900 Total Including Single Audit $ 39,000 $ 40,140 $ 41,286 $ 42,450 $ 43,620 Baker Tilly Virchow Krause City Audit $ 29,000 $ 30,575 $ 31,150 $ 31,750 $ 32,400 $ 154,875 Police Pension Audit 2,000 2,050 2,100 2,150 2,200 TIF Compliance Reports 3,000 2,050 2,100 2,150 2,200 Total $ 34,000 $ 34,675 $ 35,350 $ 36,050 $ 36,800 $ 176,875 Single Audit(if required) 3,000 3,050 3,100 3,150 3,200 Total Including Single Audit $ 37,000 $ 37,725 $ 38,450 $ 39,206 $ 40,000 Miller Cooper City Audit $ 35,000 $ 36,000 $ 37,000 $ 38,000 $ 39,000 $ 185,000 Police Pension Audit 3,000 3,050 3,100 3,150 3,200 TIF Compliance Reports 2,000 2,050 2,100 2,150 2,200 Total $ 40,000 $ 41,100 $ 42,200 $ 43,300 $ 44,400 $ 211,000 Single Audit(if required) 4,000 4,050 4,100 4,150 4,200 Total Including Single Audit $ 44,000 $ 45,150 $ 46,300 $ 47,450 $ 48,600 Sikich City Audit $ 30,900 $ 31,518 $ 32,464 $ 33,437 $ 34,775 $ 163,094 Police Pension Audit 3,800 3,876 3,992 4,112 4,277 TIF Compliance Reports 3,600 3,672 3,782 3,896 4,051 Total $ 38,300 $ 39,066 $ 40,238 $ 41,445 $ 43,103 $ 202,152 Single Audit(if required) 3,900 3,978 4,097 4,220 4,389 Total Including Single Audit $ 42,206 $ 43,044 $ 44,335 $ 45,665 $ 47,492 Selden Fox City Audit $ 33,000 $ 33,900 $ 34,750 $ 35,500 $ 36,250 $ 173,400 Police Pension Audit 3,900 3,950 3,975 4,025 4,050 TIF Compliance Reports 1,000 1,000 11000 11000 1,000 Total $ 37,900 $ 38,850 $ 39,725 $ 40,525 $ 41,300 $ 198,300 Single Audit(if required) 3,000 3,200 3,350 3,500 3,600 Total Including Single Audit $ 40,900 $ 42,050 $ 43,075 $ 44,025 $ 44,900 L&A, LLP 27W457 Warrenville Road Warrenville, IL 60555-3902 Proposal to Provide Professional Services to UNITED CITY OF YORKVILLE For the Years Ending April 30, 2012,2013, 2014, 2015 and 2016 LA UTERBACH & AMEN, LLP Proposal to Provide Professional Services to UNITED CITY OF YORKVILLE For the Years Ending April 30, 2012, 2013,2014, 2015 and 2016 Submitted by: Lauterbach&Amen, LLP 27W457 Warrenville Road Warrenville, IL 60555-3902 630.393.1483 Phone 630.393.2516 Fax www.lauterbachainen.com Contact: Ronald J. Amen,Partner 630.393.1483 Ext. 227 December 16, 2011 TABLE OF CONTENTS Page T r a n s m i t t a l L e t t e r 1 -2 Profile of the Firm 3 - 11 Audit Approach 12 - 16 Fees and Billing 17 - 19 References 20 Client Listing 21 Appendices—Peer Review Report 27W457 WARRENVILLE ROAD •WARRENVILLF, ILLINOIS 60555-3902 Lauterbach & Amen, LLP PHONE(630)393-1483/FAX(630)393-2516 CERTIFIED PUBLIC ACCOUNTANTS December 16, 2011 United City of Yorkville Attn: Rob Fredrickson Finance Director 800 Game Farm Road Yorkville, IL 60560 Lauterbach & Amen, LLP (L & A) is pleased to respond to your request to provide auditing services to the United City of Yorkville(City). Enclosed in this proposal are details about our practice, our people and our reputation for quality service to governments, as well as an outline of our audit approach and scope of the audit process. L & A is a firm entirely specialized in the governmental sector, allowing us to provide an unrivaled commitment to exceeding your expectations with regards to quality service, government specific expertise, and timing and approach of the audit process. Our five partners share a combined 85 years of exclusive government experience, with past experience in not-for-profit, tax and commercial clients. Their years of experience in the governmental sector will directly benefit the City. L & A possesses the resources and drive to continually exceed your expectations. At L & A our mission is to provide accounting, compilation, assurance, and consulting services to governments in the spirit of excellence and altruism. As a firm, we are committed to adhering to stringent moral standards in addition to the legally imposed professional standards and guidelines, priding ourselves in our flexible attitude towards accommodating our clients, and continually striving to be an elite personal client service firm. L & A will attain the highest quality employees who share our core values and capacities in order to continue to service our clients at the level at which they are accustomed. Our staff utilizes their expertise to educate clients with the anticipation that it will lead to accurate solutions to challenges that may arise in the daily course of financial activities. Our goal is to maintain personalized relationships with our current clients, while continuing to acquire new clients with the hopes of creating equally valuable bonds. At L & A we continually strive to distinguish ourselves from other accounting firms by emphasizing the following: ➢ Conducting annual training sessions with our clients in a small group setting covering such topics as: new GASB pronouncements, understanding the financial statements, identification of finance department efficiencies and best practices, etc. ➢ Providing professional audit and consulting services to over 100 local governments on an annual basis, and providing compilation and benefit services to over 175 police and firefighters' pension funds. ➢ Engaging in audit planning, preliminary work and continual communication with our clients to ensure an efficient and quality audit process. This also ensures that audit issues will be identified early and solutions will be implemented timely. ➢ Possessing exclusive expertise in the area of local government, as exemplified by our perfect retention rate of the Certificate of Achievement for Excellence in Financial Reporting for clients with continual submissions to the program. 1 ➢ Allowing our clients to dictate scheduling needs related to the audit process and adhering to those needs. We continually meet or exceed the deadlines established by our clients. ➢ Identifying, communicating and assisting in the implementation of identified opportunities for improved and more efficient financial or procedural operations. ➢ Maintaining a highly professional staff, each of which possess extensive knowledge in the area of local government, continually broadening their knowledge of local government issues through in- house training, involvement in various local government organizations and through continuing professional education programs. ➢ Maintaining a program of continuity for multi-year engagements, including minimal rotation of staff and in-charge auditors, allowing for the establishment of efficient working relationships with the City. ➢ Continually promoting communication with management from the beginning of our engagement and throughout the year. This includes an entrance conference and planning meetings with the City, weekly meetings with management to review the progress of the engagement, if requested, an exit conference to discuss our findings and report production issues, meetings with elected officials during the evenings to answer questions regarding the audit and any other related issues, and continual communication throughout the year. We are committed to listening to your needs and customizing the audit process to meet those needs. ➢ Striving to continually be a proven leader in the government accounting industry and assisting our clients on the implementation of new, complex pronouncements and issues affecting local government, including one-on-one assistance with the understanding and implementation of these new pronouncements and issues. We will provide thorough and timely answers to any of your questions or needs. ➢ Customizing our audit approach to focus on those areas that represent significant risk to the City and any of the City's uniquely complex issues. ➢ Forming professional resource alliances with other businesses in the areas of human resources,tax and information technology so, if required and if permitted by current audit independence standards, we would be able to provide the City the highest level of service. We are very excited about the opportunity to serve the City and are committed to providing the City with quality service. We believe we have talented people and the appropriate experience to provide you with a quality audit at a fair and competitive price. The Partners that are signing this proposal are entitled to represent the Firm, empowered to submit the proposal and authorized to sign a contract with the City. If you have any questions about this proposal or need to discuss these matters further, please contact us. We look forward to your reply. Respectfully Submitted, LAUTERBACH &AMEN, LLP �1 Ronald J. Amen Jamie L.Wilkey Partner Partner 2 PROFILE OF THE FIRM PROFILE OF THE FIRM Professional Personnel Our office is located in Warrenville, Illinois, and staffed professionally as follows: Partners 5 Managers/ Senior Accountants 23 Staff Accountants 22 TOTAL 50 Firm Structure and Philosophy L & A was founded fourteen years ago with the goal of providing an unrivaled level of service and expertise to local governments. We are different from most accounting firms in that we are specialized in the governmental sector, and L &A is specialized specifically in the area of governmental auditing and in the governmental consulting. In addition, we provide a wide range of accounting services, some of which include: tax, monthly accounting and sector. bookkeeping for units of governments, and a specialty in Police and Firefighter Pension accounting and consulting. As a client of L & A, you will be served by partners whose experience and depth of knowledge will become a valuable management resource. A close working relationship with management on a year- L &A focuses on a round basis is the best way to provide our clients with the close working benefit of our knowledge. This approach also allows for the timely resolution of questions and problems as they arise relationship with rather than after the fact. management. Through understanding the client's activities and a close working relationship with management, L & A can best respond to and initiate programs that lead to improved operations and efficiencies. 3 PROFILE OF THE FIRM — CONTINUED Firm Structure and Philosophy - Continued We at L & A recognize that we are involved in a people- oriented endeavor. Our goals and objectives, therefore, are centered on this understanding. We strive: ➢ To create an environment that encourages a high level of communication between the client and staff. ➢ To provide clients with the highest attainable level of staff capability through selective recruiting and creation of a work environment that aids personal growth. ➢ To continually improve the quality of our services. ➢ To support our financial, business, professional and social communities. We have a full-time commitment to governmental accounting and reporting. Through our experience, we are able to help clients anticipate and prepare for changes in their operating environment. The value of our services lies not only in the performance of an efficient audit,but in our detailed review of finance practices, and our extensive knowledge of key topics affecting local governments. L & A continually reviews our audit services to ensure an L &A provides efficient audit process and communication and education of annual small group issues affecting local governments on a year-round basis. This training S2SSZOriS t0 education includes annual small group training sessions with our clients covering such topics as the implementation of new educate clients on GASB pronouncements and SAS's, understanding the key issues affecting financial statements, identification of finance department local government. efficiencies and best practices, etc. We have had extensive experience in the field of local government accounting and auditing, including serving a substantial number of municipalities, park districts, library districts, special districts, joint ventures and other various governmental organizations. We have included a partial list of such entities as an integral part of this proposal, and would encourage you to contact any or all of them for references as to our qualifications and level of service. 4 PROFILE OF THE FIRM — CONTINUED Firm Structure and Philosophy - Continued It has been our experience that questions or problems may arise during the year for which a client may call upon us for assistance. The following is a partial list of services we can provide to governmental entities in addition to the required annual audit: ➢ Financial Reporting — Assistance in the implementation of authoritative pronouncement requirements, assistance in obtaining or securing the Certificate of Achievement from the GFOA ➢ Taxpayer Compliance - Specialized audits for selected revenue sources ➢ Utility or Enterprise Funds -Analysis, forecasting, rate L &A can provide structure, consulting many other services in addition to the ➢ Federal, State and Local Grants annual audit. ➢ Budget (providing assistance in obtaining the Distinguished Budget Award from the GFOA), Appropriation and Tax Levy Documents ➢ Personnel Issues -Evaluation and executive search ➢ Policies and procedures documentation and implementation ➢ Temporary staffing and training We consider it essential to maintain the lines of communication throughout the year. To attain this we both formally (via meetings, letters, etc.) and informally (via telephone calls, emails, etc.) keep our clients advised of changes and recent developments related to government. The success of our engagements results from the dedication to service from our key personnel. Following are the resumes of key personnel that would be working on your engagement: 5 KEY ENGAGEMENT PERSONNEL SHERR Y LA UTERBA CH, PARTNER Ms. Lauterbach has over 36 years of experience serving clients in the governmental sector. She has participated in more than 2,000 audits of municipalities and other governmental units. This experience makes her extremely well-qualified to deal with any issue affecting government. North Central College Certified Public Accountant American Institute of Certified Public Accountants ICPAS, GFOA and IGFOA GFOA Special Review Committee for the Certificate of Educational and Achievement Instructor for Illinois GFOA Training Courses Membership Presenter for Illinois Public Pension Background Member of and Presenter for Illinois Public Pension Fund Association Member of Illinois Department of Insurance Advisory Committee Certified IPPFA Pension Trustee Instructor of IPPFA Trustee Certification Program Ms. Lauterbach has been involved in numerous training programs and panel discussions sponsored by the Illinois CPA Governmental Society and Illinois GFOA. She has performed research on Accounting and numerous topics affecting governments and is currently involved in a project dealing with police and fire pension Auditing reporting. Ms. Lauterbach is a well-recognized resource and Experience frequently provides guidance to governmental entities on issues as they arise. 6 KEY ENGAGEMENT PERSONNEL RONALD J. AMEN, PARTNER Mr. Amen has over 23 years of experience serving clients in the governmental sector. He has participated in numerous governmental engagements, including municipalities, park districts, school districts, State and Federal governments, Universities and other governments. University of Nebraska Certified Public Accountant American Institute of Certified Public Accountants Member of Illinois CPA Society(ICPAS) Member of Government Finance Officers Association (GFOA) and Illinois GFOA Educational and Member of Illinois CPA Society Government Accounting Membership Executive Committee Member of AICPA Government Audit Quality Center Background Illinois Municipal Treasurers Association(IMTA) Illinois Association of Park Districts/Illinois Parks & Recreation Association(IAPD/IPRA) GFOA Special Review Committee for the Certificate of Achievement Instructor for IGFOA Training Courses Instructor for IMTA Training Courses Mr. Amen has managed numerous governmental units during his experience in public accounting. Assignments ranging from audits, single audits, TIF audits, performance reviews, budgeting, strategic planning, and other projects is a brief history of his background. Due to his extensive government Governmental background, Mr. Amen is extensively used as a resource for providing creative solutions to issues affecting local Accounting and governments. Mr. Amen functions as a working partner, in Auditing that he is available and present during each phase of the audit Experience process. Mr. Amen has also participated in the management of some large commercial and not-for-profit engagements. This experience includes audits, tax preparation, consulting and strategic planning for both commercial and not-for-profit clients. 7 KEY ENGAGEMENT PERSONNEL JAMIE L. WILKEY, PARTNER Ms. Wilkey has 11 years of professional accounting experience exclusively in the government sector. She has participated in numerous governmental engagements, including municipalities, park districts, libraries and various other units of government. Truman State University Member of IGFOA GFOA Special Review Committee for the Certificate of Educational and Achievement Membership Member of the Technical Accounting Review Committee (TARO) Background Illinois Municipal Treasurers Association(IMTA) Instructor for IGFOA Training Courses Instructor for IMTA Training Courses Ms. Wilkey's experience in the government sector includes management of numerous units of government. Such assignments include annual audits, single audits, TIF audits, grant specific audits, and other related projects. Ms. Wilkey has been responsible for the management of numerous annual audits for government units, all of which have either received the Certificate of Achievement for Excellence in Financial Reporting award from the Government Finance Officers Association (GFOA) in the first year of their submittal to the Governmental program or maintained their Certificate standing. Accounting and Ms. Wilkey also has extensive government consulting Auditing experience, which includes the responsibility for all financial Experience operations of the government unit, including, but not limited to, the maintaining of the general ledger, trial balance, balance sheet, and consolidated financials. Ms. Wilkey has also assisted numerous clients with payroll processing, budget preparation, supervision of accounts receivable, accounts payable and utility billing processing, and the recommendation and implementation of various finance/accounting department procedures and policies. 8 PROFILE OF THE FIRM — CONTINUED Industry Involvement Our involvement in the local government field includes active membership in those professional organizations which serve the financial and management staffs of local government: ➢ Government Finance Officers Association (GFOA) ➢ Illinois Government Finance Officers Association (IGFOA) ➢ Illinois CPA Society Committees on Governmental Accounting ➢ AICPA Government Audit Quality Center ➢ American Institute of Certified Public Accounting L &A maintains a ➢ Illinois Municipal Treasurers Association(IMTA) high level of ➢ Illinois Public Pension Fund Association(IPPFA) involvement in professional ➢ Illinois Association of Park Districts/Illinois Park & organizations. Recreation Association (IAPD/IPRA) ➢ Special Review Committee - GFOA - Certificate of Achievement Program ➢ IGFOA Associate Board ➢ IGFOA Technical Accounting Review Committee (Responds to GASB Pronouncement Exposure Drafts) ➢ Illinois Department of Insurance-Task Force In addition, we have written articles for publication, instructed training courses and done public presentations for a number of the organizations listed above. Quality Assurance and Peer Review Our Quality Assurance Team is responsible for reviewing all financial statements before issuance, assisting in technical inquiries and reviewing workpapers and reports of all engagements to verify compliance with professional standards and Firm policies. 9 PROFILE OF THE FIRM — CONTINUED Quality Assurance and Peer Review - Continued At L & A we pride ourselves in providing a quality audit. As such, our Firm is a member of the Private Companies Practice Section (PCPS) of the Division for CPA Firms of the AICPA, submitting our accounting and auditing practice to quality control reviews of our compliance with professional standards as established by the AICPA. See the appendices of this proposal for a copy of our successful completion of an independent peer review report of L &A participates our accounting and auditing practice. This review was in peer reviews to undertaken as a condition of membership in the American Institute of Certified Public Accountants (AICPA), the ensure quality national organization of CPAs in public practice, industry, Control. government and education. Our reports have been reviewed by numerous federal and state oversight agencies as well as other external professional agencies and organizations. The feedback from these independent reviews of our clients' financial statements indicates that L & A's reports meet, if not exceed, industry standards and reporting requirements. Furthermore, there has never been any action taken against our Firm with any state or federal regulatory body or professional organization to which we have submitted our reports. Professional Development Guidelines and requirements have been established for the Firm's professional development program and are communicated to all personnel. Each professional is required L &A encourages to complete a minimum of 40 hours of continuing involvement in professional education each year. The types of programs used include those of the GFOA, IGFOA, AICPA and the Illinois professional CPA Society, as well as self-study and training programs organizations. relevant for the purpose of improving the knowledge of professional personnel. As our resumes indicate, we encourage involvement in professional organizations. 10 PROFILE OF THE FIRM — CONTINUED License to Practice The Firm and all key personnel are duly licensed to practice in the State of Illinois. Our State of Illinois license number is 066-003655. Independence We require that all personnel inform the Firm of any lack of independence with respect to all clients. Specific guidelines to be followed are those set forth in the AICPA's Code of Professional Ethics. Additionally, we are in compliance with the standards established by the General Accounting Office (GAO). More specifically, we are completely independent with respect to the United City of Yorkville. 11 AUDIT APPROACH AUDIT APPROACH Overview We are prepared to meet or exceed all requirements and expectations of the City. The partners of L & A will be involved in all phases of the audit of the City. L & A does not use statistical sampling in any phase of the audit process. Sample sizes used for testing are in accordance with standards established by the profession and will be determined in the planning phase. Throughout the audit process we will inform management of audit issues as they arise and maintain the highest level of professionalism in the identification and communication of these issues. Discussion of these issues will take place immediately following their discovery and will allow management ample time to rectify any issues. GFOA Certificate of Achievement L & A fully supports the GFOA's Certificate of Achievement for Excellence in Financial Reporting Program. We have assisted many clients in obtaining their Certificates and have a perfect record for maintaining the Certificate. We will respond to GFOA comments for improvement. We currently submit approximately forty-five reports to the Program and have a one hundred percent retention rate of the Award. Audit Scope and Standards L & A will issue an opinion on the governmental activities, business-type activities, each major fund and the aggregate remaining fund information, which collectively comprise the City's financial statements with "in-relation-to" coverage provided on the combining and individual fund financial statements and on any supplementary information. We will not provide an opinion on the Management Discussion and Analysis, but will provide customary review of this document. Introductory and Statistical sections of the Comprehensive Annual Financial Report will not be audited by us. The audit will be conducted in accordance with generally accepted auditing standards; and, if a single audit becomes necessary, the standards for financial audits contained in Government Auditing Standards (2004), issued by the Comptroller General of the United States, and the Single Audit Act of 1996; and the provisions of OMB Circular A-133,Audits of State and Local Governments and Non-profit Organizations. 12 AUDIT APPROACH - CONTINUED Planning To Be Performed: April 2012 The purpose of the planning phase is to provide the foundation for the direction that the audit will take. During the planning phase of the audit we will hold an entrance conference with the City to discuss the audit approach, develop a schedule for completing the audit, and review the areas that we will be focused on during our audit procedures and testing. The following is an outline of the key steps performed during the planning phase of the audit: ➢ Discussing and agreeing upon report formats to provide information which complies with generally accepted accounting principles. The format should be agreed upon during the planning of the audit so that the report is issued on a timely basis. Our plan is to adopt a format similar to the previous year. ➢ Discussing availability of accounting records and source documents and developing a detailed list of schedules to be prepared by the City. ➢ Developing a schedule for completing the subsequent phases of the audit. Preliminary Fieldwork To Be Performed: May 2012 Preliminary fieldwork is the next phase of the audit process and involves expanding our understanding of the City and its finances through a review of various documents and through discussions with the City. During this phase, we will begin the required study and evaluation of internal accounting control as a part of the financial and compliance audit. The purpose of our study and evaluation will be to obtain sufficient knowledge and understanding of the internal accounting and administrative control systems used by the City for reliance on the system of internal control and the degree of such reliance; or to aid us in designing substantive tests in the absence of such reliance. We will hold progress meetings with key management, as necessary, to keep you apprised of the results of our preliminary review and to discuss the key internal controls to be tested. 13 AUDIT APPROACH — CONTINUED Preliminary Fieldwork - Continued Our approach to the study and evaluation of the internal accounting and administrative controls will be accomplished through the following techniques: ➢ We will perform an in-depth review of internal control documentation and working papers made available by the prior audit firm. ➢ We will use internal control questionnaires, narratives and/or flowcharting techniques to document key flows of information. Because of our extensive commitment to government,the questionnaires utilized are designed specifically for use on governmental engagements and, therefore, will provide you with the most meaningful information. We will utilize this information and identify key internal control procedures which will be tested in order to warrant reliance on the identified controls. The objectives of such reliance will be to reduce the extent of substantive work performed, resulting in a more cost-efficient audit approach. ➢ We will evaluate audit risk for all key financial statement assertions and compliance determinations using the procedures outlined above. Audit risk is the risk that material financial statement misstatements or material noncompliance will not be prevented or will not be detected and corrected in a timely manner. At the completion of the preliminary fieldwork phase, we will have sufficient knowledge of the internal control systems of the City and we will be able to design substantive audit procedures based upon the degree of reliance we can place on those systems. Fieldwork To Be Performed.• July 2012 This phase of the audit will consist primarily of substantive testing of year-end balances. If any audit issues come to our attention during the course of our work,we will immediately inform you so that action can be taken before the completion of our fieldwork. We will design our detail testing procedures to provide both compliance and financial audit coverage where applicable. We utilize custom designed audit programs that are specifically designed for government clients and, therefore, provide for the most efficient and effective approach. 14 AUDIT APPROACH - CONTINUED Fieldwork - Continued At a minimum, management is to provide supporting schedules for the following areas once we return for fieldwork: Cash Accounts Payable Investments Payroll Governmental Revenues/Receivables Debt Service Proprietary Revenues/Receivables Fund Balance/Net Assets Inventories Grants Interfunds Risk Management Capital Assets For financial audit purposes, we will assess the risk of material misstatement associated with a given objective, and perform substantive and compliance procedures. Our substantive procedures will gather evidence as to the completeness, accuracy, or validity of the information contained in the financial statements. These procedures include confirmation of year-end balances, vouching documents and analytical reviews. Through our compliance procedures, we will gather evidence related to the existence and effectiveness of specific internal controls. These procedures include examinations of documents for proper approval and review of procedures for compliance with rules and regulations. At the conclusion of fieldwork, workpapers will be reviewed by the engagement partner and we will prepare the Comprehensive Annual Financial Report in accordance with generally accepted accounting principles for government entities. In addition, we will prepare a management letter that we will review and discuss with the City during the draft phase of the audit. Our firm has state of the art production hardware and software. We believe the investment to stay on the cutting edge of technology benefits our clients not only in reporting, but also in suggestions and recommendations. 15 AUDIT APPROACH — CONTINUED Drafts To Be Performed: August 2012 The final completion and quality review of the initial draft of the Comprehensive Annual Financial Report will be completed at the City's location and at that time the draft of the Comprehensive Annual Financial Report will be submitted to the City. The City will then have a sufficient amount of time to review the draft for questions and/or changes. L&A will then return to the City's location for the final draft where we will review the City's questions and/or changes to the Comprehensive Annual Financial Report as well as the Management Letter and submit a final draft of the Comprehensive Annual Financial Report to the City. Audit Completion To Be Performed: September 2012 Upon approval of the drafts by the City, we will deliver final, bound Comprehensive Annual Financial Reports. At the completion of our audit, we will also provide a management letter addressing reportable conditions, if any, and other comments and observations for improvements. The management letter will be provided as a separate document. The management letter will contain, as warranted and appropriate: ➢ Specific recommendations for improvement of the accounting practice and procedures and the internal accounting and administrative controls. ➢ Comments on the design, controls and audit trails of new and redesigned automated systems, along with suggestions to improve processing methods and procedures. ➢ Suggestions for operational improvements or cost efficiencies noted during the course of our work. ➢ Findings relative to compliance with the applicable rules and regulations. ➢ Comments regarding compliance with laws. ➢ Other comments or recommendations that we believe may be relevant. ➢ Upcoming GASB Pronouncements and/or SAS's that may affect the City's financial statements in the near future. L &A strives for continual communication with City staff and management as well as the Board. As such, the engagement partner will be available for meetings and/or formal presentations of the Comprehensive Annual Financial Report and management letter with representatives of the City. 16 FEES AND BILLING FEES AND BILLING SCHEDULE OF PROFESSIONAL FEES FOR THE AUDIT OF THE FINANCIAL STATEMENTS AS OF APRIL 30TH FOR THE FISCAL YEARS LISTED BELOW: United City of Yorkville audit: 2012 2013 2014 2015 2016 $31,000 $31,000 $32,000 $33,000 $34,000 Police Pension audit: 2012 2013 2014 2015 2016 $2,500 $2,500 $2,550 $2,600 $2,650 TIF Compliance reports: 2012 2013 2014 2015 2016 $500 $500 $510 $520 $530 Single Audit(if required): 2012 2013 2014 2015 2016 $3,000 $3,100 $3,200 $3,300 $3,400 SCHEDULE OF PROFESSIONAL FEES FOR ADDITIONAL SERVICES, Quoted Hourly Rates for the Fiscal Years listed below: 2012 2013 2014 2015 2016 Partner $150 $150 $155 $160 $165 Manager $120 $120 $123 $126 $129 In-Charge $70 $70 $73 $76 $79 Firm Name: Lauterbach&Amen,LLP Address: 27W457 Warrenville Road Warrenville,IL 60555 Signature: Date: December 22,2011 Printed Name: Ronald J.Amen Title: Partner Phone Number: 630.393.1483 X227 17 FEES AND BILLING - CONTINUED Standard Quoted Hours Rate Rate Total Partner 104 $150 $140 $14,000 Manager 104 $120 $110 $11,000 In-Charge 154 $70 $60 $9,004 350 $34,000 FEES AND BILLING - CONTINUED Schedules Requested The proposed annual fees are based upon staff support at all levels from City personnel and that the City will provide adjusted trial balances and support (detail schedules that reconcile to the trial balances) for all balance sheet accounts. At a minimum, management is to provide supporting schedules for the areas outlined in the fieldwork phase of the audit approach section of this proposal. Additional Services Should it become necessary for the City to request us to render additional services to either supplement the services requested in the RFP or to perform additional work as a result of the specific recommendations included in any report issued on this engagement or new accounting standards, then such additional work will be performed only after discussing with management the level of effort and estimated costs prior to performing any such work. As independence standards have recently become more stringent related to the types of additional services auditors can perform, L & A would review these independence standards and the type of services requested prior to proposing on any additional services. Conclusion In closing, we would like to thank the City for the opportunity to respond to your request for auditing services, and would L &A will provide like to emphasize that if chosen, L & A is committed to an unrivaled level of providing the resources needed to assure an unrivaled level of service and quality, the highest attention to detail, and a Seper tise. and relationship with a firm of highly trained professionals exper exclusively working in the government sector. 19 REFERENCES REFERENCES We know that our best endorsement comes from satisfied clients. We invite you to contact the following individuals or any other governments who have been served by our firm. ORGANIZATION Village of Sugar Grove ADDRESS 10 Municipal Drive CITY, STATE,ZIP Sugar Grove, IL 60554 PHONE NUMBER 630-466-4507 CONTACT PERSON Justin VanVooren, Finance Director DATE OF PROJECT April 30 ORGANIZATION City of Batavia ADDRESS 100 North Island Avenue CITY, STATE, ZIP Batavia, IL 60510 PHONE NUMBER 630-879-1424 CONTACT PERSON Peggy Colby, Finance Director DATE OF PROJECT December 31 ORGANIZATION Village of Northbrook ADDRESS 1225 Cedar Lane CITY, STATE, ZIP Northbrook, IL 60062 PHONE NUMBER 847-272-5050 CONTACT PERSON Jeffrey L. Rowitz, Director of Finance DATE OF PROJECT April 30 Proposer's Name&Title: Ronald J. Amen, Partner Signature and Date: Additional references can be provided upon request. * Asterisk indicates governments currently holding the GFOA Certificate of Achievement. 20 CLIENT LISTING CLIENT LISTING Walcipalitits Polkc Pcu6uu F ids-Com. cog ll C 1a 'C11 S iD 11 FWI d% Coi11. Antioch• Countryside I,ICh:allr Barrington' Crest Hill Des Plaines Batavia Darien Dolton Basch Park Dekalb East Dundee Countryside Brookfield* Des Plaines Elgin Burlington Dolton Forest Park Cary' East Dundee Forest View Cast Hazel Crest Edwardsville Franklin Park Elbum Elgin Geneva Elwood` Elmwood Park Glenview Gancseo* Forest Park Glenwood Gilbtns* Franklin Park Gurnee Glencoe* Geneva Harvey Gleavinv* Glenview Hazel Crest Gmtee* Glenwood Highland Park Hampshire Gurnee Hillside Island Lake Hanover Park Homer Township Fire Prot District Justice Harwood Heights Homewood Kenilworth Hazel Crest Huntley We Zurich* Highland Park Kankakee ubettyvilk• Hillside Lake Forest Lombard* Hinsdale We Zurich Maple Park Hodgkins Lansing Mount Prospect• Homewood Lemont Northbrook Island Lake Leyden Northfield' Johnsburg Libertyville North Riverside• Justice Lincoln Pingree Grove* Lake Forest Lincolnshire Riverwoods Riverdale Lake Zurich Lombard Rockford' LaGrange Park Lyons Rolling Meadows* Lansing Markham Sleepy Hollow Lincoln Matteson South Barrington Lincolnshire Melrose Park South Chicago Heights Lockport Midlothian South Elgin* Lombard Minooka Suger Grove* Lyons Morton Grove Stmunit Markham Mundelein llKwniexi Matteson Newport Township Fire Prot,District Vernon Hills* Maywood North Aurora Vrlln Park* Melrose Park North Chicago Wauconda• Midlothian North Maine West Chicago* Mokena Oak Brook WilmetteI Mundelein Oak Forest Winfield• North Chicago Oak Park W4 not"` Northlake Orland Woodridge* Oak Brook Oswego Oak Forest Palatine Rural Park Distrka Oak Park Palos Heights Batavia Park District Olympia Fields Park Ridge Bloomingdale Park District Oswego Peoria Bolingbrook Park District* Plainfield Pleasantview Fire Prot.District Crystal Lake Park District Prospect Heights Riverdale Dowaert Clove Park District* Richton Park Roberts Park Elk Grove Park District* River Forest Rock Falls Elmhurst Park District* Riverdale South Elgin Rural .Genres Park District Rock Falls South Holland Garmea Park District Rolling Meadows Stillman Fire Prot District Glen Ellyn Park District* Roselle University Park G lcnoxPwk➢istricl Round Lake Park Villa Park Glenview Pads District* St Charles Wauconda Gurnee Park District I South Elgin Waukegan Highland Park Perk District• South Holland West Chicago Fire Prot.District Kenilworth Park 13ininca Steger Westchester LaGrange Park District* Stickney Wheaton IAmal Park District Sugar Grove Wood Dale Memorial Park District Summit Worth Mundelein Park District University Park Zion Naperville Park District* Vemon Hills NorridgtNFL-District Villa Park Other Northbrook Park District* Waukegan Addison-Public Library Nonbfield Park District West Chicago Algonquin-Public Library Park District of Oak Park Westchester Broadview Westchester JWA Park Ridge Park District* Westmont Des Plaines-Public Library Round Lake Arco Park District Wheaton DULOMM St Charles Park District* Willow springs DuPage Mayors&Managers Vtmon Hills Park District* Wilmington E-COMM Vaaerm's Park District Winthrop Harbor ForestPark-PublicLibrary Wheaton Park District* Wood Dale Fox River Grove-Memorial Library Wilaw,no Auk District* Worth Glenside-Public Library WirmHka Park District* RVIET Firefighters'Pension Funds Intergov.Personnel Benefit Coop Police Pension Funds Addison IPPFA Barrington Algonquin Lake in the Hills MABAS-Northbrook Barrington Hills Barrington Metro Risk Mgmt Agency Batavia Bartlett NEDSRA Belvidere Batavia NORDCAT Bensenville Beach Park Fire Prot.District NSSRA Berwyn Bellwood Regional Emergency Dispatch Center Sloomiroan• Belvidere SEASPARS Blue Island Bensenville SEECOMM Bolingbrook Berwyn SOUTHCOM Braidwood Bloomingdale Southwest Central Dispatch Broadview Bolingbrook SWANCC Burbank Brookfield Tri County SRA Burnham Burbank Warren-Newport-Public Library Calum City Calumet City Winfield-Public Library Carol Stream Carol Stream Carpealerevillo Carpentersville Cary Chicago Heights Chi rgtr Heights Chicago Ridge Chi=Ridge Cirero Cicero Darien Woodridge lCounlry Club Hills Clarion Woodridge Fire Prot.District * Asterisk indicates government currently holding the GFOA Certificate of Achievement. 21 APPENDICES CONTRACTOR CERTIFICATIONS 1. Insurance. The undersigned certifies that it has all insurance coverages required by law or would normally be expected for the work to be performed and a copy shall be filed with the City upon request by the City for approval by the City. 2. The undersigned; A. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5,Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65,Act 5,paragraph 11-42.1 of the Illinois Complied Statutes, and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4) a copy of which shall be provided to the City upon request, and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act(775 ILCS 5/2-105) E. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246,U.S.C.A. Section 2000e n.114(September 24, 1965) 3. All work under this contract shall be executed in accordance with all applicable federal, state, and City laws, ordinances,rules and regulations which may in any manner affect the performance of this contract. Dated: Contractor: Lauterbach&Amen.LLP By: Pf"V4LO T. AA G AI Title: Partner GUTHOFF MEHALL ALLEN &. COMPANY, P.C. CERTIFIED PUBLIC ACCOUNTANTS July 11,2007 To the Shareholders Lauterbach&Amen LLP We have reviewed the system of quality control for the accounting and auditing practice of Lauterbach&Amen LLP (the firm) in effect for the year ended March 31,2007. A system of quality control encompasses the firm's organizational structure and the policies adopted and procedures established to provide it with reasonable assur- ance of conforming to professional standards. The elements of quality control are described in the Statements on Quality Control Standards issued by the American Institute of Certified Public Accountants(AICPA). The firm is responsible for designing a system of quality control and complying with it to provide the firm reason- able assurance of conforming with professional standards in all material respects. Our responsibility is to ex- press an opinion on the design of the system of quality control and the fi m's compliance with the system of quality control based on our review. Our review was conducted in accordance with standards established by the Peer Review Board of the AICPA. During our review,we read required representations from the firm, interviewed firm personnel and obtained an understanding of the nature of the firm's accounting and auditing practice, and the design of the firm's system of quality control sufficient to assess the risks implicit in its practice. Based on our assessments,we selected en- gagements and administrative files to test for conformity with professional standards and compliance with the firm's system of quality control. The engagements selected represented a reasonable cross-section of the firm's accounting and auditing practice with emphasis on higher-risk engagements. The engagements selected in- cluded among others, engagements performed under Government Auditing Standards. Prior to concluding the review, we reassessed the adequacy of the scope of the peer review procedures and met with firm management- to discuss the results of our review. We believe that the procedures we performed provide a reasonable basis for our opinion. In performing our review,we obtained an understanding of the system of quality control for the firm's account- ing and auditing practice. In addition,we tested compliance with the firm's quality control policies and proce- dures to the extent we considered appropriate. These tests covered the application of the firm's policies and pro- cedures on selected engagements. Our review was based on.selected tests therefore it would not necessarily de- tect all weaknesses in the system of quality control or all instances of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality control and therefore noncompliance with the system of quality control may occur and not be detected. Projection of any evaluation of a system of quality control to fu- ture periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions,or because the degree of compliance with the policies or procedures may deteriorate. In our opinion,the system of quality control for the accounting and auditing practice of Lauterbach&Amen LLP in effect for the year ended March 31, 2007 has been designed to meet the requirements of the quality con- trol standards for an accounting and auditing practice established by the AICPA and was complied with during the year then ended to provide the firm with reasonable assurance of conforming with professional standards. As is customary in a system review, we have issued a letter under this date that sets forth comments that were not considered to be of sufficient significance to affect the opinion expressed in this report. Guthoff Mehall Allen& Company,P.C. 2710 E. LINCOLN ST. BLOOMINGTON, IL 61704 PH ,inQ_ &9_der,/, FAX ,in0_f AZ_71 AA CfTy Reviewed By: X06 Legal ❑ Agenda Item Number Finance El CA#10 EST. -� __ti 1838 Engineer ❑ City Administrator 0 : Human Resources ❑ Tracking Number Community Development ❑ ` ' �'� Police ❑ ADM 2011-41 ALE � Public Works ❑ Agenda Item Summary Memo Title: Redistricting—ward map Meeting and Date: City Council—January 24, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid W3s From: Bart Olson, City Administrator -- � � CC: Date: January 20, 2012 C<wrMY Sad �LE 1�'` Subject: Redistricting—ward map Summary Approval of a draft ward map, for presentation to the public at an upcoming public hearing. Background This item has been discussed by the Administration Committee for past few months. The result of their discussion is the attached ward map. Due to the 2010 decennial census results, we were required to redistrict our wards to balance out the population in each ward. The attached map reflects planning for future growth, easier to understand ward boundaries, and the legal requirements for population distribution. Action Requested The action plan approved by the City Council in Summer 2011 stated that the City Council would approve a map for public hearing, hold a public hearing on that map, and then review the public hearing comments and approve a final map. Therefore, the City Council needs to approve the attached map for a future public hearing. It is my recommendation to hold the public hearing at the March 13th City Council meeting. ALTERNATE # 2 Bristol 1 r st 1 1 { ristol 16 3 ristol 15 Bristo 14 L Li Rock 7 ristol 7 Bristol 4 a Br stol 5 r i -' stol 13 ittle Rock 6 Bristol ri Bristol 3 i Little Roc Bristol 10 25 Bri ol2 is Little Rock 3 B - tdl Little Rock 1 4 Kendall 6 O ego 2 endall Kendall 5 1 Fox Kendall 4 Kendall 3 .: 2 r� Legend Ward � 1 E2 ❑ 3 WARD POPULATION 2010 CENSUS MAYOR AND NUMBER DISTRIBUTION POPULATION ALDERMEN RESIDENCES ❑ ' ' 1 25.1% 4246 1 -GARY GOLINSKI 6-CHRIS FUNKHOUSER Voting Precincts 2 26.2% 4434 2-CARLO COLOSIMO 7-MARTY MUNNS 3 25.8% 4358 3-GEORGE GILSON,JR. 8-ROSE SPEARS 4•JACKIE MILSCHEWSKI 9-DIANE TEELING 4 22.9% 3883 5 LARRY KOT 0 2,000 4,000 Feet DATE: Engineering Enterprises, Inc. United City of Yorkville PROJECT NO.: WARD REDISTRICTING ALTERNATE WARDS N 52 Wheeler Road 800 Game Farm Road . Y01149 Sugar Grove, Illinois 60554 Yorkville, IL, 60560 BY. KKP YORKVILLE, ILLINOIS EQUAL POPULATION W E (630) 466-6700 (630) 553-7575 PATH: www.eeiweb.com www,yorkville./�us H:/GIS/149-CE/Y US-CENSUS 1 S FILE: Y01149-CENSUS-ALT26.MXD A. D CO. Reviewed By: Agenda Item Number v J .1% Legal ❑ Mayor#I Finance F-1 EST.. � =` leas Engineer ❑ ~-� Tracking Number City Administrator ❑ �C? Consultant El ❑ CC 2012-08 CtE titi� Agenda Item Summary Memo Title: Appointment of Building Code Official—Peter Ratos Meeting and Date: City Council—January 24, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Golinski Name Department Agenda Item Notes: i Peter Ratos Objective Building Inspector for the City of Freeport actively looking for a career closer to home.IL State Licensed Plumber with to years of experience working on and supervising all stages of new and or existing developments.Graduated from Code Enforcement Career Development Program on Dec.ruth,2009.ICC Certified Residential Plumbing Inspector and ICC Certified Residential Building Inspector.Seeking a job opening with you.I have been in the construction field for over ro years. Work History Building Inspector 2011—current The City of Freeport Responsible for all building,plumbing,mechanical,electrical inspections.I also investigate and enforce property maintenance codes.I conduct the inspections of many rental properties.In the short time I have worked for the City of Freeport I have had experienced multiple responsibilities that are not included in the job description above or on paper.I'm enjoying the work very much,just not the commute.Responsible for responding to calls,and emails from the city's residents,property and or business owners,Chief of Police, Fire Marshall,Alderman,Mayor and City Council on a daily basis.Responsible for interpreting and inspecting plans,specifications and blueprints.I have been complemented highly on the effectively way I communicate and handle situations with the general public,contractors,and laborers in a highly respectful way.I also am responsible for helping my co-workers with any nuisance and or animal control investigations.I am on-call and act quickly when needed by a co-worker.I am also newly responsible to handle commenting to the press and speaking on behalf of the Community Development Department of the City of Freeport.I am also the construction consultant to the Grant Program.I'm experienced in testifying in administrative hearings and court proceedings. Lawn Care&Property Maintenance 2009-2011 Parkway L.LC/Jim Ratos Responsible for all lawn care,landscaping,snow removal,and property maintenance of residential rental facilities and numerous office buildings in the Yorkville and Sugar Grove areas.This was not a career or full time job.At the time with the economical downturn this is what I had do to supplement my family's income until I could find a career within my skill and trade. Licensed Plumber/Journeyman 2001-2009 Martin Plumbing&Heating Inc. Yorkville,IL Responsible for review of plans and specs,making sure proper materials were distributed to correct job sites.I communicated to co—workers to establish our expectations of when,where,and how the job was going to be handled.Also tracked job times to ensure jobs were on or under bid for the time and price.My biggest responsibility was to ensure that the job was done correctly to the specifications of the IL State Plumbing Code,and safely for myself and co—workers.I monitored and Enforced employee compliances with OSHA safety guidelines and all company standards and policies.On a weekly basis I was responsible for collecting,reviewing,and filling out time cards.I was also responsible for coordinating with other trades on the job site. CERTIFICATIONS&EDUCATION Building&Fire Code Academy Sept.281th—Dec.iith,2009 Code Enforcement Career Development Program Graduate Hoffman Estates,IL ISBE approved vocational school ICC Certified Residential Plumbing Inspector No. 8o45938-Pi ICC Cert ted Residential Building Inspector No.8045938 Bi IL State Licensed Plumber 2ooi-2oo6 Plumbing&Pipefitter Local Union Number 422 5 year Apprenticeship Training LiC.NO. 058-180142 Certified Medical Gas Installer/Brazer No. 1476807 Certified and Trained in io+hours of OSHA References 'Additional References and Letters of Reference upon your request* r I li 0 CIP Reviewed By: Agenda Item Number J� d► Legal ❑ Mayor#2 W36 El El Engineer ❑ Tracking Number Gy City Administrator ■ r� _© Consultant E] PW 2012-07 Agenda Item Summary Memo Title: Blackberry Creek Dam Intergovernmental Agreement Meeting and Date: City Council —January 24, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: January 20, 2012 C<wrMY Sad �LE 1 ` Subject: Blackberry Creek Dam Removal Intergovernmental Agreement Summary Approval of an intergovernmental agreement between the City, YBSD, and the Illinois Department of Natural Resources governing the removal of the Blackberry Creek Dam. Background This item was discussed at the January Public Works Committee meeting. The memo from that meeting is attached. At that meeting, the Public Works Committee discussed the agreement and the understanding that if construction were to stop mid-project, that the City would be responsible for completing the project with City funds. With this understanding, the Public Works Committee directed staff to notify YBSD and the IDNR that the City would not approve an agreement with that guarantee included. After the meeting, IDNR staff clarified that the agreement was not supposed to require the City to guarantee completion of the project, so they removed the offending language. As a result, the City staff finds the agreement to meet the requirements of the Public Works Committee and the Mayor has placed approval of the agreement on the City Council agenda. In order to complete the dam removal project under a nationwide EPA permit (saves the City$10,000 in permit fees and 6+months of review time), the IDNR needs the City to approve the agreement by the end of January. Accordingly, staff recommends approval of the intergovernmental agreement as presented in the packet. DRAFT INTERGOVERNMENTAL AGREEMENT among the STATE OF ILLINOIS/ DEPARTMENT OF NATURAL RESOURCES, the UNITED CITY OF YORKVILLE and the YORKVILLE-BRISTOL SANITARY DISTRICT for the BLACKBERRY CREEK DAM REMOVAL AND RESTORATION PROJECT Contract XXX 1-18-12 This AGREEMENT is made among the United City of Yorkville, hereinafter referred to as the "CITY", the Yorkville-Bristol Sanitary District, hereinafter referred to as the "DISTRICT", and the State of Illinois/Department of Natural Resources, hereinafter referred to as "NATURAL RESOURCES", Witnesseth: WHEREAS, the CITY, DISTRICT and NATURAL RESOURCES are legal entities organized and existing under the laws of the State of Illinois having among their powers the authority to perform such undertakings as described herein under the "Intergovernmental Cooperation Act," 5 ILCS 220; and WHEREAS, the dam on Blackberry Creek, hereinafter referred to as the "DAM", is a 12 foot high, 85 foot long, ashlar limestone masonry dam structure, owned by the DISTRICT, located 700 feet upstream of the confluence with the Fox River that is subject to the dam safety regulations of the state of Illinois; and WHEREAS, the Rock Island District of the U.S. Army Corps of Engineers; hereinafter referred to as the "CORPS"; has developed a draft report "Feasibility Study with Integrated Environmental Assessment — Blackberry Creek Critical Restoration Project, Kendall County, Illinois" which recommends removal of the DAM for fish connectivity into the Blackberry Creek; and WHEREAS, the DAM currently fragments Blackberry Creek and the Fox River by creating a barrier that denies fish and other aquatic organisms, including threatened species, access to quality habitat upstream of the DAM, and WHEREAS, removal of the DAM will restore stream connectivity between the Fox River and Blackberry Creek by providing fish passage at the DAM site and restore ecological functions to Blackberry Creek in the vicinity of the DAM, and WHEREAS, removal of the DAM will allow Fox River fish and microinvertebrates access to 32 miles of spawning and rearing habitat in Blackberry Creek resulting in increased fitness, distribution, and diversity of fish and microinvertebrates in Blackberry Creek and the Fox River; and WHEREAS, the west abutment of the DAM also serves as the west abutment of the CITY owned River Road Bridge over Blackberry Creek; and WHEREAS, the joint west abutment of the DAM and bridge has developed a large diagonal crack that has allowed movement of this abutment such that failure of the DAM and bridge abutment is imminent; and WHEREAS, the CITY has closed River Road bridge and is proceeding with plans to remove the existing bridge deck, center pier, and joint west DAM abutment and to construct a new bridge structure that will to span the entire channel; and WHEREAS, the DAM will require major modification or removal as a result of the bridge replacement project; and WHEREAS, the CITY, DISTRICT and NATURAL RESOURCES are each in favor of removal of the DAM, restoration of 1200 feet of Blackberry Creek waterway upstream of the DAM to restore stream connectivity between the Fox River and Blackberry Creek, and to provide a stable waterway within the reach previously impacted by the DAM, and any associated environmental mitigation, such work hereinafter referred to as the "PROJECT"; and WHEREAS, NATURAL RESOURCS has determined that the PROJECT is necessary for conserving, preserving, distributing, introducing, propagating and restoring fish and game and the Blackberry Creek watershed; and WHEREAS, NATURAL RESOURCES has approved participation in the PROJECT to the extent allowed by its statutory authority under 20 ILCS 805/805-105 Sec. 805-105, Conservation of Fauna and Flora; and WHEREAS, the Illinois General Assembly appropriated funds to NATURAL RESOURCES under Public Act 97-0076, Article 6, Section 45 for the PROJECT; and WHEREAS, NATURAL RESOURCES has determined that execution of this AGREEMENT is not subject to the signature requirements of the "State Finance Act," 301 LCS 105/9.02, and WHEREAS, under penalties of perjury, the CITY certifies that 36-6006169 is its correct Federal Taxpayer Identification Number and that the CITY is doing business as a government entity; and WHEREAS, under penalties of perjury, the DISTRICT certifies that 36-2777259 is its correct Federal Taxpayer Identification Number and that the DISTRICT is doing business as a government entity, and WHEREAS, the DISTRICT owns a portion of the lands required for construction, operation and maintenance of the PROJECT; and WHEREAS, NATURAL RESOURCES , the CITY, and the DISTRICT wish to 2 mutually cooperate to implement the PROJECT to the extent that NATURAL RESOURCES shall ensure the PROJECT construction is performed without costs to the DISTRICT and the DISTRICT shall provide all necessary lands currently owned by DISTRICT and required for the PROJECT without costs to NATURAL RESOURCES, and NOW THEREFORE, for and in consideration of the benefits to be derived from the completion of the PROJECT, the sufficiency of which is hereby acknowledged, it is agreed between the parties hereto as follows: PART A. SPECIAL CONDITIONS 1 . The recitals set forth are incorporated by reference and made a part hereof, the same constituting the factual basis for this transaction. 2. The PROJECT will be constructed by NATURAL RESOURCES in two Phases, identified as PHASE 1 and PHASE 2 in this AGREEMENT. PHASE 1 will include that work necessary to clear and construct a wetland preservation berm along the southwestern bank of Blackberry Creek within the PROJECT right-of-way, the construction of a wetland preservation high flow channel within the PROJECT right-of- way, and any necessary environmental mitigation work (see ATTACHMENT 1 — PHASE 1 PROJECT COMPONENTS). PHASE 1 costs are estimated at $200,000. PHASE 2 will include that work necessary to restore approximately 1200 feet of Blackberry Creek channel upstream of the DAM and the removal of the DAM. 3. PHASE 1 of the PROJECT will proceed under the direction of NATURAL RESOURCES utilizing NATURAL RESOURCES personnel and equipment with supplemental personnel and equipment provided by the CITY, at no cost to NATURAL RESOURCES, and as requested by NATURAL RESOURCES. CITY rental of any additional equipment, not already owned by the city, and the purchase of rock or other approved materials needed for the construction of PHASE 1 , requested by NATURAL RESOURCES to construct PHASE 1 of the PROJECT, and provided through normal procurement procedures of the CITY, will be eligible for reimbursement by NATURAL RESOURCES upon receipt and approval of rental billings or material invoices provided to NATURAL RESOURCES by the CITY. PHASE 1 construction costs are estimated at $200,000. 4. PHASE 2 of the PROJECT will proceed based on availability of funds, accepted design plans, permits and land rights necessary to complete the Phase. 5 NATURAL RESOURCES' funding obligation will terminate upon the completion of the PROJECT, or June 30, 2015, whichever comes first. NATURAL RESOURCES, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly fails to make an appropriation sufficient to pay such obligation, or if the Governor decreases NATURAL RESOURCES funding for the PROJECT by reserving some or all of NATURAL RESOURCES appropriation(s) pursuant to the power delegated to the Governor by the Illinois General Assembly, or if NATURAL RESOURCES determines, 3 in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations, or if funds needed are insufficient for any reason. NATURAL RESOURCES will have no obligation to implement or complete the PROJECT without the necessary appropriation, re-appropriation, and availability of state funds. CITY and DISTRICT will be notified in writing of the failure of appropriation or of a reduction or decrease. 6. NATURAL RESOURCES will not participate in any PROJECT costs incurred by the CITY prior to the full execution of the AGREEMENT. 7. All provisions of this AGREEMENT will be binding upon the successors and assigns of the principal parties hereto. 8. This AGREEMENT may only be modified, assigned, supplemented, amended or extended by mutual agreement, in writing, by the parties hereto. 9. Attached hereto, marked "ATTACHMENT 2", consisting of two pages and made part hereof by reference, is a listing of certifications, which must be completed by both the CITY and DISTRICT. PART B. DEPARTMENT OF NATURAL RESOURCES 1 . NATURAL RESOURCES will prepare, or cause to be prepared, final design plans, specifications, and construction bid documents, as necessary, for the PROJECT; advertise for bids as necessary; make contract award; supervise construction (resident engineering); and pay all construction costs associated with the PROJECT. The PROJECT will be constructed in phases as determined by NATURAL RESOURCES. The CITY will pay for all design and construction costs associated with any enhancements added to the PROJECT at the request of the CITY. 2. NATURAL RESOURCES will show on the plans all designated boundaries of the lands, easements, and rights-of-way, hereinafter referred to as "property rights" necessary for construction, environmental mitigation, operation, and maintenance of the PROJECT. NATURAL RESOURCES will also designate, on the plans or in writing prior to the CITY commencing acquisition, the minimum title, right, or interest required in each parcel of land to ensure the proper construction and future integrity of the PROJECT. 3. NATURAL RESOURCES will obtain all federal and state permits, in the name of the CITY, as may be necessary to construct and maintain the PROJECT. Per Article C, Paragraph 7 of this AGREEMENT, the CITY will be responsible to pay any and all permit fees that may be required for the issuance of a permit for the PROJECT. 4. NATURAL RESOURCES shall determine whether to initiate construction of the PROJECT, or, if already in construction, whether to continue with work on the PROJECT, suspend future performance under this Agreement, or terminate this Agreement for the convenience of NATURAL RESOURCES, in any case where previously unknown hazardous substances regulated under the Comprehensive 4 Environmental Response, Compensation, and Liability Act (42 U.S.C. 9601-9675), hereinafter "CERCLA", are found to exist in, on, or under any lands, easements, or rights-of-way that NATURAL RESOURCES determines to be required for the construction, operation, and maintenance of the PROJECT. Should NATURAL RESOURCES determine to initiate or continue with construction after considering any liability that may arise under CERCLA, NATURAL RESOURCES shall be responsible, for the costs of clean-up and response, to include the costs of any studies and investigations necessary to determine an appropriate response to the contamination. 5. NATURAL RESOURCES will make periodic inspections subsequent to the completion of the PROJECT to ensure that adequate maintenance as defined in Article C, Paragraph 6, is being performed on the PROJECT. Should NATURAL RESOURCES determine that a maintenance problem exists, a joint inspection will be scheduled and made by the CITY and NATURAL RESOURCES. Failure of the CITY to properly maintain the PROJECT as defined herein and as indicated by a written report of such inspection, will permit NATURAL RESOURCES , upon thirty (30) days written notice and continued failure of the CITY to perform the necessary maintenance work, to enter upon any of the PROJECT property rights and perform such maintenance work. In this instance, the CITY will reimburse NATURAL RESOURCES for any and all costs that may be incurred by NATURAL RESOURCES in connection therewith. PART C. UNITED CITY OF YORKVILLE 1 . The CITY will review and approve in writing, the final construction bid documents for the PROJECT, and will provide such written approval to NATURAL RESOURCES, prior to NATURAL RESOURCES advertising for construction bids. 2. The CITY will acquire in the name of the CITY, without cost to NATURAL RESOURCES or DISTRICT, all privately owned property rights required for the construction, environmental mitigation, operation and maintenance of the PROJECT. It is understood that any required PROJECT property rights owned by a unit of local government, drainage district or school district may remain in the name of such unit of local government, drainage district or school district. However, the CITY must obtain a permanent right of entry on any such property rights that will allow for the construction, operation and maintenance of the PROJECT by the CITY. All expenses associated with the property rights acquisition such as title commitments, attorney fees, survey costs, preparation of legal descriptions and plat drawings, appraisal costs, recording costs, and any other such incidental expenses will be borne by the CITY. Prior to NATURAL RESOURCES advertising for bids, the CITY will furnish to NATURAL RESOURCES copies of all property rights documents acquired for the construction, operation and maintenance of the PROJECT for review and approval by NATURAL RESOURCES. 3. The CITY hereby grants all PROJECT property rights as shown in Attachment 3 , held in the name of the CITY, to NATURAL RESORCES , its representatives, agents, contractors, and designees as a work area, including the right to move, store and remove equipment and supplies and erect and remove temporary structures on the land and to perform any other work necessary and incident to the 5 construction of the PROJECT, together with the right to trim, cut, fell and remove therefrom selected trees, underbrush, obstructions, and any other vegetation, structures, or obstacles within the limits of the right-of-way as shown on Attachment 3, reserving, however, existing easements for public roads and highways, public utilities, railroads and pipelines. 4. The CITY hereby grants to NATURAL RESOURCES the right to enter upon any PROJECT property rights as shown in Attachment 3 held by the CITY necessary for construction, construction inspection, operation, maintenance, maintenance inspection in the event the provisions of Article B, Paragraph 5 herein are invoked by NATURAL RESOURCES for failure of the CITY to operate and maintain the PROJECT. 5. The CITY will be responsible for all utility alterations or relocation and for all fence removal and/or replacement required as a result of the PROJECT construction, including any utility and fence related work shown on the plans. Utilities include, but are not limited to, electrical, cable television, and communication lines and oil, gas, sewer, and water pipelines. 6. The CITY, without cost to NATURAL RESOURCES, will assume all responsibility for the operation, maintenance, and rehabilitation of the PROJECT after construction completion to ensure that it will serve the intended purpose. The PROJECT will be maintained in such a manner to assure that it will provide the required waterway capacity during flood, low flow, and during all other times. PROJECT maintenance will include, but not be limited to; keeping the site clear of all trash, debris and other matter that may tend to impede the proper and free flow of water. Measures will also be taken as required to maintain channel bank stability measures including grade control weirs, and to correct any substantial erosion problems. The CITY will not modify the PROJECT without first obtaining written approval of NATURAL RESOURCES. 7. The CITY authorizes NATURAL RESOURCES to serve as their agent in preparing all federal and state permit applications, in the name of the CITY, as may be required to construct and maintain the PROJECT. The CITY will be responsible to pay any and all permit fees that may be required for the issuance of a permit for the PROJECT. The CITY will be responsible to obtain any local permits required to construct and maintain the PROJECT and will provide copies of any such permits to NATURAL RESOURCES. Execution of this agreement does not relieve the CITY from obtaining any permit required by NATURAL RESOURCES. 8. The CITY will maintain, for a minimum of three years after the completion of the PROJECT, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds paid in conjunction with this AGREEMENT. This AGREEMENT and all books, records, and supporting documents related to the PROJECT will be made available for review and audit by the Illinois Auditor General and/or NATURAL RESOURCES. The CITY agrees to cooperate fully with any audit conducted by the Auditor General and/or NATURAL RESOURCES and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this Paragraph will establish a presumption in favor of NATURAL RESOURCES for the recovery of any funds paid by NATURAL 6 RESOURCES under this AGREEMENT for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 9. The CITY will maintain eligibility in the National Flood Insurance Program. The CITY will continue to adopt and enforce required ordinances, satisfactory to the Federal Emergency Management Agency and NATURAL RESOURCES, relative to the regulation of development in floodplains under the jurisdiction and control of the CITY. The CITY, without cost to the NATURAL RESOURCES, will seek a Letter of Map Revision (LOMB) from the Federal Emergency Management Agency (FEMA) to update the CITY flood insurance study and associated maps to reflect 100-year flood profile changes resulting from completion of the PROJECT. 10. CITY will hold and save NATURAL RESOURCES and any of its representatives, agents, contractors, and designees harmless against loss, damage, cause of action, fine or judgment including all costs connected therewith, such as attorney and witness fees, filing fees any other expenses incident thereto, that may be incurred by reason of personal injury, death, property damage, flood damage and any and all other claims or suits of whatsoever nature that might arise or result from or as a consequence of the PROJECT, where said loss, damage, cause of action, fine or judgment has been found by a court of law to have arisen as a result of the negligent acts or omissions of the CITY. CITY will not be responsible to hold the NATURAL RESOURCES and, its representatives, agents, contractors, and designees harmless against any loss, damages, cost or expenses arising out of negligent acts or omissions by NATURAL RESOURCES or, its representatives, agents, contractors, and designees. PART D. DISTRICT 1 . The DISTRICT will review and approve in writing, the final construction bid documents for the PROJECT, and will provide such written approval to the NATURAL RESOURCES, prior to NATURAL RESOURCES advertising for construction bids. 2. The DISTRICT hereby grants all PROJECT property rights as shown in Attachment 3 , held in the name of the DISTRICT, to NATURAL RESORCES , its representatives, agents, contractors, and designees as a work area, including the right to move, store and remove equipment and supplies and erect and remove temporary structures on the land, inspect PROJECT work, and to perform any other work necessary and incident to the construction of the PROJECT, including substantial removal of the DAM, together with the right to trim, cut, fell and remove there from selected trees, underbrush, obstructions, and any other vegetation, structures, or obstacles within the limits of the right-of-way as shown on Attachment 3; reserving, however, existing easements for public roads and highways, public utilities, railroads and pipelines. 3. The DISTRICT hereby grants to NATURAL RESOURCES the right to enter upon any PROJECT property rights as shown in Attachment 3 held by the DISTRICT necessary for construction, construction inspection, operation, maintenance, 7 maintenance inspection and in the event the provisions of Article B, Paragraph 5 herein are invoked by NATURAL RESOURCES for failure of the CITY to operate and maintain the PROJECT. 4. The DISTRICT hereby grants all PROJECT property rights as shown in Attachment 3, held in the name of the DISTRICT, to the CITY, its representatives, agents, contractors, and designees for the purpose of perpetual maintenance of the PROJECT per Article C, Paragraph 6 of this AGREEMENT; reserving, however, existing easements for public roads and highways, public utilities, railroads and pipelines. 5. The DISTRICT will maintain for a minimum of three years after completion of the PROJECT, adequate books, records, and other supporting documents to verify the amounts, recipients, and uses of all disbursements of funds paid in conjunction with this AGREEMENT. This AGREEMENT and all books, records, and supporting documents related to the PROJECT will be made available for review and audit by the Illinois Auditor General and/or NATURAL RESOURCES. The DISTRCT agrees to cooperate fully with any audit conducted by the Auditor General and/or NATURAL RESOURCES and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this Paragraph will establish a presumption in favor of NATURAL RESOURCES for the recovery of any funds paid by NATURAL RESOURCES under this AGREEMENT for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 6. The DISTRICT agrees to accept all of the recoverable limestone blocks removed from the DAM as part of the PROJECT and agrees to provide a suitable stockpile location on DISTRICT property above regulatory floodplain limits. 7. DISTRICT will hold and save NATURAL RESOURCES and any of its representatives, agents, contractors, and designees harmless against loss, damage, cause of action, fine or judgment including all costs connected therewith, such as attorney and witness fees, filing fees any other expenses incident thereto, that may be incurred by reason of personal injury, death, property damage, flood damage and any and all other claims or suits of whatsoever nature that might arise or result from or as a consequence of the PROJECT, where said loss, damage, cause of action, fine or judgment has been found by a court of law to have arisen as a result of the negligent acts or omissions of the DISTRICT. DISTRICT will not be responsible to hold NATURAL RESOURCES and, its representatives, agents, contractors, and designees harmless against any loss, damages, cost or expenses arising out of negligent acts or omissions by NATURAL RESOURCES or, its representatives, agents, contractors, and designees. 8. NATURAL RESOURCES will have no funding obligation toward the DISTRICT under this AGREEMENT. All NATURAL RESOURCES funding obligations toward the PROJECT are between the CITY and NATURAL RESOURCES. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year written, and represent that the signatories below are duly authorized to execute 8 this AGREEMENT for the BLACKBERRY CREEK DAM REMOVAL AND RESTORATION PROJECT on behalf of their respective bodies, and that the effective date of this AGREEMENT is the date approved and executed by the Director of NATURAL RESOURCES. STATE OF ILLINOIS/DEPARTMENT OF NATURAL RESOURCES RECOMMENDED: Arlan R. Juhl, Director Office of Water Resources Date- APPROVED- Mitch Cohen Marc Miller, Director Chief Legal Counsel Department of Natural Resources Date: Date: UNITED CITY OF YORKVILLE ATTEST: APPROVED: s: Yorkville City Clerk Yorkville City Mayor Date: Date: YORKVILLE-BRISTOL SANITARY DISTRICT ATTEST APPROVED: District Secretary Executive Director Date: Date: Attachments: 1. Phase 1 Components 2. Certifications 3. Project Land Rights 9 Phase 1 Overview t } • 1r s .: % — g �b 0 75 150 300 '• �:� � Feet N r Wetland Mitigation ''�y�,• ' � *bi �. _ r x. Wetland Preservation'eerm JY �► � ' v L Existing Wetland �► •. Wetland Preservation channel .,. Outlet Pipe •�k ATTACHMENT 1 — PHASE 1 PROJECT COMPONENTS 10 Memorandum To: Public Works Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: January 13, 2012 C<wrMY Sad �LE ��'` Subject: Blackberry Creek Intergovernmental Agreement Summary An intergovernmental agreement between the Illinois Department of Natural Resources, YBSD, and the City for the removal of the Blackberry Creek dam. Background The Blackberry Creek dam sits to the north and is connected to the west River Road bridge abutment. This 150 year old dam has been on a list at the IDNR to be removed or repaired for several years. The deterioration of the bridge abutment and the pending reconstruction of the bridge accelerated the dam removal project at the IDNR. To our benefit, the state has secured funding for the dam removal, which should begin soon after the bridge reconstruction is finished. Agreement The draft agreement, a copy of staff comments and IDNR responses, and an additional narrative by the IDNR are attached. In the agreement, the City is required to guarantee the dam removal be completed should the State fail to complete the project. Despite the staff's concern with this section, it is a requirement to receive State funding. We have been reassured in writing that the State has enough money to complete the project, and that even a mid-project construction stoppage would not have an adverse impact on the stream flow(which would require a separate body, i.e. the City, to complete it). While the City does not have to put up any funds for this project, we have coordinated the use of City staff and equipment, in an effort to save the State some cost on the project. Since the State has accelerated this project on our behalf and saved the City money by participating in the Nationwide permitting process, we will be assisting with some spring-time brush clearance and will be donating any construction equipment during the project as our work schedules allow. CfTy Reviewed By: X06 Legal ❑ Agenda Item Number Finance PW#1 EST. -� __ti 1838 Engineer City Administrator : Human Resources ❑ Tracking Number "Vw `�t3 Community Development 0 p�7 2012-04 Police ALE Public Works Agenda Item Summary Memo Title: IDOT letter of understanding—Route 34, between Route 47 and Orchard Road Meeting and Date: City Council January 24, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Public Works Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: December 16, 2011 C<wrMY Sad �LE ��' Subject: IDOT letter of understanding—Route 34 Summary Consideration of a letter of understanding for the Route 34 widening between Route 47 and Orchard Road. Letter from IDOT Pursuant to recent discussions with IDOT on road projects in Yorkville, they are asking the City to confirm key details of a future Route 34 widening project. While this project does not have construction funding in IDOT's five-year budget (through 2017), they are asking for a formal letter of understanding at this time. While they state that this project could be considered for letting in 2014 at the earliest, I do not anticipate this project to be constructed until well after 2017. The letter itself is fairly simple, and contains infrastructure items that have been approved in other recent IDOT letters. For your use, we have attached a shared-use path map and sidewalk map to show the connections to other paths. Recommendation Given the City's integrated transportation plan, which shows pedestrian accommodations on the north side of Route 34 in this area, the 80/20 funding split with IDOT, and that funding will likely not be due until after 2017, staff recommends the letter of understanding be approved as presented. _ . - - W .�•� io ...........fj °X le KV I i- \, �✓ ; ! oa 47 WIN 1 i 3f 24 United City of Yorkville GIS The Data is provided without warranty or any representation of x y accuracy,timeliness,or completeness.it is the responsibility of the Parcel Data and Aerial Photography "Requester"to determine accuracy,timeliness,completeness,and W Provided By Kendall County GIS appropriateness of its use.The United City of Yorkville makes no warranties,expressed or implied,to the use of the Data. s ....a,=...n. ••a•= L..... 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IDOT and Yorkville city staff have met on various occasions to discuss the scope of work and the share of cost which will be required from the city of Yorkville. The city of Yorkville also reviewed preliminary plans provided on June 4, 2010 and pre-final plans provided on June 13, 2011 itemizing City participation items. The purpose of this letter is to provide a clear understanding of the estimated cost the City is to incur and to provide direction to complete final plans which are currently 90% complete. The City's signature of this letter represents Yorkville's commitment to the project. The list below describes some preliminary pay items which require City participation. The city and state will enter into a formal agreement prior to beginning construction which will detail the city's share of cost. The total project cost is estimated at $27.5 million in 2011 dollars. The Department has estimated the following preliminary local participation costs for the city of Yorkville: 1. Sidewalk—20% local cost $ 4,600 2. Shared-Use Path (10' wide bituminous)—20% local cost $42,000 3. Combined Road Lighting at 5 Intersections— 100% local cost $58,000 4. Pre-emption devices at 5 Intersections— 100% local cost $20,000 5. City Utilities (water/sewer) — 100% local cost $20,000 6. Traffic Signals (4 @ 6.6%, 1 @ 10% local share) $55,600 7. Engineering — 15% $30,000 Total estimated cost share for the City of Yorkville $230,200 The Honorable Gary Golinski Page 2 October 11, 2011 Final costs will be based on actual bid prices after the project has been let for construction. This project is currently not scheduled for construction in the Department's FY 2012-2017 Proposed Highway Improvement Program, but will be monitored for inclusion based on project readiness and funding availability. Based on the current schedule and pending land acquisition, this project would be available for letting no sooner than FY 2014. You will note two copies of this letter of understanding are enclosed for your review. If you agree with this proposal, please affix your original signature in the space provided on both copies, retain one for your files and return the second copy to this office by November 28, 2011. If the signed letter of understanding is not received by this date, we will proceed with final plans based on comments received from the City on the pre-final plans. If you have any questions or need further information, please contact Mr. Craig Reed, Project Engineer at (815) 434-8420. Sincerely, Eric S. Therkildsen, P.E. Acting Deputy Director of Highways, Region Two Engineer ,_� /4/4_"k8 By: Dan Mestelle, P.E. District Program Development Engineer CR:lw/cr 10-11-11 Letter of Understanding Yorkville cc: Lou Paukovitz APPROVED: Gary Golinski Date Yorkville Mayor FAP 591 (US Route 34) Section (13C&13)R&T Kendall County C-93-016-10 Contract 66884 Work Item Total Cost Federal State City Mainline US 34 Roadway construction $20,929,000 $16,743,200 $4,185,800 $0 (widening two to five,lanes) including curb and gutter storm sewer. Also, all work Required on local street connections Traffic Signals: US 34 @ McHugh Road $200,000 $160,000 $20,000 $20,000 (80%) (10%) (10%) Combination Roadway Lighting $14,000 $0 $0 $14,000 (100%) Traffic Signals: US 34 @ Marketplace $135,000 $108,000 $18,090 $8,910 Drive (80%) (13-4p/o) (6.6%) Combination roadway Lighting $11,000 $0 $0 $11,000 (i00%) Traffic Signals: US 34 @ Countryside $135,000 $108,000 $18,090 $8,910 Parkway (80%) (13.4%) (6.6%) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Traffic Signai& US 34 (cry Autumn Greek $135,000 $108,000 $18,000 $8,910 Drive (80%) (13-40/6) (6.6°la) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Traffic Signals: US 34 @ Bristol Ridge $135,000 $108,000 $18,090 $8,910 Drive (80%) (13.4%) (6.6%) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Dpfional Emergency Pre-Emption $20,000 $0 $0 $20,000 Units at 5 intersections, Total 10 (100pi6) Units., Elected by the City New Elective 5' Concrete $23,000 $18,400 $0 $4,600 Sidewalk (Where None Currently (80%) (20%) Exists) Work Item Total Cost Federal State City Elective to Wide Hot Mix Asphalt $210,000 $168,000 $0 $4.2,000 10' Shared Use Trail (80%) (2010/0) City Water Main & Sanitary Sewer $20,000 $0 $0 $20,000 Related Items (100%) Subtotals $22,000,000 $17,521,600 $4,278,160 $200,240 Preliminary &Construction $3,300,000 $2,628,240 $641,724 $30,036 Engineering @ 15% Land Acquisition $2,000,000 $0 $2,000,000 $0 Utilities $200,000 $0 $200,900 $0 Grand Total $27,500,000 $20,149,840 $7,119,884 $230,276 Cost to City $230,276 Say $230,000 CR:Iw/cr 7-22-11 Agreement US 34 66884 Reviewed By: Agenda Item Number 0 �► Legal ❑ EDC #1 Finance ❑ EST. -� _�ti 1&36 Engineer ❑ �! Agenda Item Tracking Number City Administrator Consultant ❑❑ PC 2011-10 & ZBA 2011-02 ALE City Council Agenda Item Summary Memo Title: 312 Walter Street (Claesson)—Request for Rezoning &Variances to the R-21) District Meeting and Date: City Council/January 24, 2012 Synopsis: Requested rezoning from R-2 District to R-21) District and variance approval for minimum lot size, minimum lot width and maximum density in the R-21) District. Council Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: N/A Type of Vote Required: Super Majority(2/3rds) Council Action Requested: Vote Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum and supporting documents. Ordinance No. 2012- AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, APPROVING THE REZONING TO THE R-21)DUPLEX TWO-FAMILY RESIDENCE DISTRICT AND VARIANCES FOR THE PROPERTY LOCATED AT 312 WALTER STREET (Claesson Property) WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Robert Claesson is the owner (the "Owner") of residential property located at 312 Walter Street, Yorkville, Illinois, (the "Subject Property") legally described on Exhibit A attached hereto and made a part hereof by reference, and is seeking rezoning from the R-2 One Family Residence District to the R-2D Duplex Two-Family Residence District; and, WHEREAS, the Owner has further requested that the Mayor and City Council of the City (collectively, the "Corporate Authorities") pursuant to Section 10-14-5D2 grant relief from the Yorkville Zoning Ordinance regulations in Section 10-6D-3-B to permit a lot size less than 15,000 square feet, Section 10-6D-3-B to permit a lot width at the building line of less than 100 feet and Section 10-613-3-13 to permit a density greater than 4.8 dwelling units per each acre for the Subject Property; and, WHEREAS, Planning Commission convened and held a public hearing on the 12th day of October, 2011, to consider the rezoning after publication of notice and notice to property owners within five hundred(500) feet of the Subject Property; and, WHEREAS, the Planning Commission reviewed the standards set forth in Section 10-14-7B5 and made findings of fact and recommendation to the Corporate Authorities for approval of the rezoning; and, WHEREAS, the Zoning Board of Appeals ("ZBA") convened and held a public hearing on the 2nd day of November, 2011, to consider the variances requested after publication of notice and notice to property owners within five hundred(500) feet of the Subject Property; and, WHEREAS, the ZBA reviewed the standards set forth in Section 10-14-5C of the Zoning Ordinance, and found that the requested variances did not met the standards for granting such variances; and, WHEREAS, upon conclusion of said public hearing, the ZBA recommended to the Corporate Authorities denial of the requested variances to reduce the lot size by 5,852 square feet, the minimum lot width by 30 feet and the maximum density by 4.8 dwelling units per acre. NOW, THEREFORE, BE IT ORDAINED by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are incorporated herein and made a part of this Ordinance. Section 2. That the Corporate Authorities hereby approve the rezoning of the Subject Property, legally described on Exhibit A, from the R-2 One Family Residence District to the R-21) Duplex Two- Family Residence District. Section 3. That the Corporate Authorities further approve variances for the Subject Property as follows: A. The reduction of the lot size from 15,000 square feet to 9,147 square feet, B. The reduction of lot width at the building line from 100 feet to 70 feet, and C. The reduction of the maximum density from 4.8 dwelling units per acre to 9.6 dwelling units per acre. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK ROSE ANN SPEARS DIANE TEELING GEORGE GILSON JR. JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR ,� � sir Memorandum 0 a 0` 0 "0 To: Economic Development Committee EST. ! 1836 From: Krysti J. Barksdale-Noble, Community Development Director 1 --� CC: Bart Olson, City Administrator p Date: November 30, 2011 Subject: 312 Walter Street (Claesson) <kE Request for Rezoning to R-21)Duplex District & Variances Petitioner's Request& Background: The petitioner, Robert Claesson, is requesting rezoning of an approximately 0.21-acre residential parcel located at 312 Walter Street from R-2 One Family Residence District to R-21) Duplex Two Family District. The property currently has an existing single-family residential dwelling proposed for interior renovation after a mid-summer fire, with ultimate conversion into two (2) rental units. Although the properties within the immediate area surrounding the subject parcel are zoned R-2 One Family Residence District, several of these residential structures are duplex dwellings including the property located immediately to the west of the subject parcel. The following chart provides details of those land uses: Existing Zoning Existing Land Use Comments Residential properties.Two-family duplex North R-2 One Family Residence Residential/Duplex dwellings located at 311 Walter Street and 313 Water Street. South R-2 One Family Residence Residential Single-family dwellings. East R-2 One Family Residence Residential Single-family dwelling. West R-2 One Family Residence Residential/Duplex Residential property.Two-family duplex dwelling located at 310 Walter Street. Additionally, the petitioner is seeking relief from the following bulk regulations of the proposed new R-2D Duplex Two Family District zoning. • Section 10-6D-3-B to permit a lot size less than 15,000 square feet; property currently has approx. 9,150 sq. feet. • Section 10-6D-3-B to permit a lot width at the building line less than 100 feet. • Section 10-6D-3-B to permit a density greater than 4.8 dwelling units per each acre. Although the existing parcel does not comply with the minimum lot size, width and density of requirements of the proposed R-21) zoning district, the property and most of the other surrounding lots are also not compliant with their current R-2 zoning bulk regulations as indicated below: Current R-2 Zoning Proposed R-2D Requested %Difference Between Requirements Requirements Variance Proposed R-2D and Re uested Variance Minimum Lot Size 12,000 sq.ft. 15,000 sq.ft. f 9,147.6 sq.ft. -5,852.4 sq.ft.(-60%) Minimum Lot Width' 80 ft. 100 ft. f 70 ft. -30 ft.(-30%) Max Density 3.3 d.u./acre 4.8 d.u./acre2 9.6 d.u./acre +4.8 d.u./acre(+200%) 1 Lot width is measured at the building line. 2 Density is calculated as the number of dwelling units(d.u.)per acre.In this instance,4.8 d.u.per acre is equivalent to 4.8/43,560=0.0001101d.u.per sq.ft.and 2 d.u.per 9,147.6 sq.ft.is equivalent to 2/9147.6=.0002186 d.u.per sq.ft. Plan Commission Action: The Plan Commission reviewed the requested rezoning at a public hearing held on October 12, 2011 and made the following action: Motion to recommend approval of the rezoning for 312 Walter Street from R-2 One Family Residence District to R-2D Duplex Two Family Residence District. Action Item• Lindblom- aye; Crouch-nay;Weaver-abstain; Jones-aye; Baker-nay; Prochaska-aye; Winninger-aye;Kraupner-aye 5 ayes; 2 nays; 1 abstention Zoning Board of Appeals Action: The Zoning Board of Appeals reviewed the requested variances at a public hearing held on November 2, 2011 and made the following action: Motion to recommend approval of variances from the R-21) Duplex Two Family Residence District regarding minimum lot size, minimum lot width and maximum density. Action Item• Baker, nay; Skinner, nay; Hirsch,nay; Walker,nay; Johnson, nay 0 ayes; 5 nays Staff Comments As stated above, the Plan Commission did render a favorable recommendation for approval of the rezoning request from R-2 One-Family Residence District to R-21) Duplex Two Family Residence District. However, the Zoning Board of Appeals recommended denial of the requested variances needed for the property to comply with the bulk regulations of the R-21) Duplex Two Family Residence District. Therefore, the City Council will need a concurring vote of two-thirds (2/3) of the elected members should they decide to reverse the recommendation of the Zoning Board of Appeals. Staff has attached copies of the memorandums and minutes from both the Plan Commission and Zoning Board of Appeals meetings regarding this request for your reference. The petitioner will be present at Tuesday night's meeting to answer any questions of the Economic Development Committee members. cl.,*.� Memorandum A _1% To: Plan Commission EST. I' 9sas From: Krysti I Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator 4 � y Date: October 4, 2011 G°°° $e& �Q Subject: PC 2011-10—312 Walter Street (Claesson) Kemal G.." <LE �.� Request for Rezoning from R-2 One Family to R-21) Duplex Petitioner's Request & Background: The petitioner, Robert Claesson, is requesting rezoning of an approximately 0.21-acre residential parcel located at 312 Walter Street from R-2 One Family Residence District to R-2D Duplex Two Family District. The property currently has an existing single-family residential dwelling proposed for interior renovation after a mid-summer fire, with ultimate conversion into two (2)rental units. Staff has analyzed the existing land uses and zoning surrounding the subject property in consideration of the proposed rezoning from a single-family dwelling land use to a two-family semidetached dwelling land use. The following chart provides details of those land uses: Existing Zoning Existing Land Use Comments Residential properties. Two-family North R-2 One Family Residence Residential/Duplex duplex dwellings located at 311 Walter Street and 313 Water Street. South R-2 One Family Residence Residential Single-family dwellings. East R-2 One Family Residence Residential Single-family dwelling. West R-2 One Family Residence Residential/Duplex Residential property. Two-family duplex dwelling located at 310 Walter Street. As indicated in the chart above and illustrated on the attached map, the properties within the immediate area surrounding the subject parcel are zoned R-2 One Family Residence District. However, several residential structures within this area are duplex dwellings, including the property located immediately to the west of the subject parcel, as these uses likely predated the zoning code amendment for R-2D designation adopted by the city in the 1990's making these properties legally non-conforming. Bulk Requirements Since the proposed rezoning request has an existing structure on the property, a detailed review of the R-2D Duplex Two Family District bulk regulations was conducted to analyze compliance. The following R-2D bulk regulations will also apply: • Minimum lot size requirement of 15,000 square feet; Does not comply • Minimum lot width requirement of 100 feet; Does not comply • Maximum density requirement 4.8 dwelling units per acre; Does not comply • Maximum lot coverage of 30%; Complies • Maximum building height of thirty feet (30') and no more than 2.5 stories, whichever is less; Complies • Minimum required front yard setback of thirty feet(30'); Complies • Minimum required side yard setback of ten feet (10') or ten percent (10%), whichever is greater; Complies • Minimum rear yard setback of thirty feet(30') feet. Complies Although the existing parcel does not comply with the minimum lot size, width and density of requirements of the proposed R-21) zoning district, the property and most of the other surrounding lots are also not compliant with their current R-2 zoning bulk regulations. Should the Plan Commission favorably recommend approval of the rezoning request; the petitioner will proceed with submitting a variance application to the Zoning Board of Appeals for relief of the above-referenced bulk requirements. Other Code/Ordinance Considerations: • Comprehensive Plan - The property is located within an area designated as "Traditional Neighborhood" within the 2008 Comprehensive Plan. The character for the Traditional Neighborhood designation is residential with anticipated infill development. Staff Recommendations: Based upon the existing surrounding land use and the recent trend in land use of duplex dwelling uses within the area, staff recommends approval of the request subject to variance approval by the Zoning Board of Appeals for the bulk regulations related to lot size, lot width and density. Findings of Fact: In considering rezoning requests, the Zoning Ordinance requires the Plan Commission to make findings based upon the evidence presented to it in each specific case with respect to the following matters: a. Existing uses of property within the general area of the property in question. b. The zoning classification of property within the general area of the property in question. c. The suitability of the property in question to the uses permitted under the existing zoning classification. d. The trend of development, if any, in the general area of the property in question, including changes, if any, which have taken place since the day the property in question was placed in its present zoning classification. e. The impact that such reclassification and/or annexation will have upon traffic and traffic conditions on said routes; the effect, if any, such reclassification and/or annexation would have upon existing accesses to said routes; and the impact of additional accesses as requested by the petitioner upon traffic and traffic conditions and flow on said routes. (Ord. 1976-43, 11-4-1976) Additional factors to be considered for an amendment to a zoning ordinance as determined by the `LaSalle' case should also be considered. These factors are as follows: 1) The existing uses and zoning of nearby property; 2) The extent to which property values are diminished by the particular zoning restrictions; 3) The extent to which the destruction of property values of plaintiff promotes the health, safety, morals, and general welfare of the public; 4) The relative gain to the public as compared to the hardship imposed upon the individual property owner; 5) The suitability of the subject property for the zoned purposes; 6) The length of time the property has been vacant as zoned considered in the context of land development in the area in the vicinity of the subject property; 7) The community need for the proposed use; and, 8) The care with which the community has undertaken to plan its land use development. APPROVED 11/9/11 UNITED CITY OF YORKVILLE PLAN COMMISSION Library Historic Room Wednesday, October 12, 2011 7:00pm Commission Members in Attendance: Chairman Tom Lindblom Jane Winninger Jack Jones (arr. 7:03pm) Jeff Baker Art Prochaska James Weaver Mike Crouch Charles Kraupner Absent: Sandra Adams Other City Staff Krysti Barksdale-Noble, Economic Development Director Other Guests Robert Claesson Peter Gabor Christine Vitosh, Depo Court reporter Chairman Tom Lindblom called the meeting to order at 7:00pm. Roll call was taken and a quorum was established. He introduced and welcomed new Commissioner James Weaver. Mr. Weaver briefly told about his background. Previous Meeting Minutes - July 13, 2011 The minutes were approved as read on a motion by Prochaska and second by Baker. Unanimous voice vote approval. Citizen's Comments None Chairman Lindblom commented on the order of the meeting agenda: 1. The first Public Hearing will be opened and continued to next month and the petitioner is aware of this. 2. The Public Hearing will be held on the second item concerning property at 312 Walter Street. 3. Then the discussion will turn back to item#1 New Business for preliminary plan and final plat. This portion does not need a Public Hearing. 4. Then the 312 Walter St. property will be discussed. 1 Public Hearings 1. PC 2011-06 Verne Henne and Steven and Dawn Friel, petitioners, have filed an application with the City requesting rezoning of three parcels on Worsley Street (Lots 4, 5 and 6) from R-1 One Family Residence District to R-2 One Family Residence District. The real property consists of a total of approximately 0.73 acres and is located south of E. Main Street and east of Worsley Road in Yorkville, Illinois A motion was made by Kraupner and seconded by Prochaska to open the Public Hearing. Voice vote approval. A motion was then also made to continue this Hearing to November. This was on a motion by Crouch and second by Jones. Voice vote approval. 2. PC 2011-10 Robert Claesson,petitioner, has filed an application with the City requesting to rezone a parcel located at 312 Walter Street from R-2 One Family Residence District to R-21)Duplex Two Family District. The real property consists of approximately 0.21 acres and is located immediately south of Walter Street and east of Mill Street in Yorkville. Chairman Lindblom swore in the 2 guests who would offer testimony in this Hearing. Mr. Robert Claesson, owner of the property at 312 Walter St. said he wishes to convert his home to a multi-family dwelling by building an addition to make a 3-bedroom apartment on either side of the dwelling. He said fire had gutted the structure and it needed repairs. The property owner at 316 Walter St, Mr. Peter Gabor, voiced opposition to the plan. He said he has lived in this area since 1997 and the block-long Walter Street has 5 duplexes. Nearby Illinois Dr. & Olson have none. He said Walter Dr. is run down due to so many residents. He felt that Yorkville wants to plan its urban development and this is not the proper way. He said renters do not pay taxes and property owners must pay for the school children. Many of the Walter St. duplexes have only gravel driveways and there is not adequate parking. He feels this diminishes the property values and he is totally against the plan. Mr. Gabor said the Plan Commission should have rules for appearance. According to Mr. Gabor he thought none of the homes in this area were meant to be duplexes. He believes it is difficult to control the actions of renters and how they might affect the property value. Mr. Claesson said he will have a 2-car garage plus off-street parking for additional cars. There will also be a fenced back yard and all this will increase the value of his property. He added that Mr. Gabor's house is in the back and does not think his property will affect Mr. Gabor's. In 2000 when he purchased the property, it was already divided for duplexes and it now has many upgrades. Mr. Claesson said he is very strict about his renters and he plans to live in his home. He added that there are single-family homes in the area that are in foreclosure and they have become run down with long grass. 2 As there was no further testimony, Jones moved to close the Public Hearing and Crouch seconded the motion. Unanimous voice vote approval. New Business 1. PC 2011-07 Verne Henne and Steven and Dawn Friel, petitioners have filed an application with the United City of Yorkville requesting preliminary plan and final plat approval of the re-subdivision of three (3) parcels on Worsley Street (Lots 4, 5, and 6) into two (2) parcels. The real property consists of a total of approximately 0.73 acres and is located south of E. Main St and east of Worsley Rd. in Yorkville. Chairman Lindblom said the Commission is looking for recommendation of preliminary plan and final plat. Krysti Barksdale-Noble said this item would be tabled. A motion was then made and seconded by Commissioners Prochaska and Weaver, respectively, to table this item until the next meeting. Discussion: A point of order was raised and it was questioned why there were 2 numbers on the same issue. Ms. Barksdale-Noble replied that#6 is a Public Hearing to rezone and #7 is for preliminary plat. She said they are 2 separate items with 2 separate ordinances that apply. It is the opinion of the City Attorney that this is the best way to track and record this administratively. The motion was tabled until the November meeting on a unanimous voice vote. Turning back to Public Hearing PC2011-10, Chairman Lindblom said the Board would now discuss the Claesson rezoning issue. Ms. Barksdale-Noble said the trend of the area on Walter St. is duplexes and there is no history as to how this occurred. The Chairman added that many of the structures on this street were originally built as duplexes and not as single-family units. The R-21) designation originated in the 1990's. Ms. Barksdale-Noble said the only issue with rezoning is that the property would become non-conforming with the R-21) designation. If the Commission approves the request, she said the case would be moved to the Zoning Board of Appeals in November. The rezoning is consistent with the Comprehensive Plan. City staff is recommending that if the Commission approves, that the area continue as a residential use. She noted the lot size is .21 acres. Action Item: Motion: Baker moved and Jones seconded to recommend approval of the rezoning of this parcel to R-21) Duplex. Discussion: Mr. Claesson said 50 other properties within 500 feet were notified of this request. Ms. Winninger commented that Mr. Gabor's issues were a generalization about renters in duplexes diminishing the property value and that it could happen with renters living in single-family homes. Crouch commented that he thought Ms. Gabor took issue with having a duplex in a single-family neighborhood. He said that is the question that should be considered and that the Commission's purpose is to determine what is best for 3 the neighborhood. There was a brief discussion of duplexes on other streets and the general condition. Mr. Prochaska said Mr. Claesson is not changing the character of the neighborhood by his intended actions. He asked if the other lots in the neighborhood meet the requirements for R-21). They only meet them for R-2. Ms. Barksdale-Noble said none of the homes on Walter St. meet the 12,000 square feet requirement. Baker noted that the homes were built prior to the zoning code. Kraupner said he had issue with the size of the lots and asked if there is enough space for 6 cars. Claesson detailed how he would accommodate 3 cars per side of the duplex. Roll call vote: Winninger-yes, Jones-yes, Baker-no, Prochaska-yes, Weaver-abstain, Crouch-no, Kraupner-yes, Lindblom-yes. Motions passed 5-2 with one abstention. This matter now moves to the Zoning Board of Appeals in November 2. Plan Commission Meeting Schedule for 2012 The Commission will continue to meet on the second Wednesday of the month, however, the meetings will be held in the City Hall. Adiournment There was no further business and the meeting was adjourned on a motion by Baker and second by Crouch. Meeting adjourned at 7:45pm. Respectfully submitted by Marlys Young, Minute Taker 4 UNITED CITY OF YORKVILLE YORKVILLE, ILLINOIS PLAN COMMISSION MEETING PUBLIC HEARING 902 Game Farm Road Yorkville , Illinois Wednesday, October 12 , 2011 7 : 00 p . m. D-951911 I DF.PO • COURT reporting service 1300 Iroquois Avenue,Suite 205 Naperville, IL 60563 630-983-0030 • Fax: 630-778-4824 e-mail: depocourt@depocourt.com • www.depocourt.com 2 1 PRESENT : 2 Mr . Tom Lindblom, Chairman, 3 Mr . Jeff Baker, 4 Mr . Michael Crouch, 5 Mr . Jack Jones , 6 Mr . Charles Kraupner, 7 Mr . Art Prochaska, 8 Mr . James Weaver, 9 Ms . Jane Winninger . 10 11 ALSO PRESENT : 12 Ms . Krysti Noble, Community Development 13 Director; 14 Ms . Marlys Young, Minute Taker . 15 - - - - - 16 17 18 19 20 21 22 23 24 Depo•Court Reporting Service (630) 983-0030 3 1 CHAIRMAN LINDBLOM : The first item then 2 is to go to public hearing, so is there a motion 3 to that effect, please? 4 MR . KRAUPNER: So moved . 07:03PM 5 MR. PROCHASKA: Second. 6 CHAIRMAN LINDBLOM: Any discussion on 7 the motion? 8 (No response . ) 9 CHAIRMAN LINDBLOM : Those in favor 07:04PM 10 signify by saying aye . 11 (A chorus of ayes . ) 12 CHAIRMAN LINDBLOM: Opposed? 13 (No response . ) 14 CHAIRMAN LINDBLOM : Motion passes . 07:04PM 15 We are now in public hearing for 16 PC 2011-06, Verne Henne and Steven and Dawn Friel , 17 petitioners , have filed an application with the 18 United City of Yorkville, Kendall County, 19 Illinois , requesting rezoning of three parcels on 07:04PM 20 Worsley Street, Lots 4 , 5 and 6, from R-1 One 21 Family Residence District to R-2 One Family 22 Residence District . 23 The real property consists of a 24 total of approximately 0 . 73 acres and is located Depo•Court Reporting Service (630) 983-0030 4 1 south of East Main Street and east of Worsley Road 2 in Yorkville, Illinois . 3 So with that being said, do we have 4 a motion then to continue this meeting then until 07:04PM 5 the November meeting? 6 MR. CROUCH : So moved . 7 CHAIRMAN LINDBLOM : Is there a second? 8 MR. JONES : Second . 9 MR . WEAVER: Second. 07:04PM 10 THE COURT : I ' m sorry, okay . Moved and 11 seconded. Any discussion on the motion? 12 (No response . ) 13 CHAIRMAN LINDBLOM: Hearing none, those 14 in favor signify by saying aye . 07:05PM 15 (A chorus of ayes . ) 16 CHAIRMAN LINDBLOM : Opposed? 17 (No response . ) 18 CHAIRMAN LINDBLOM : Motion passes . That 19 will be continued then to the next meeting . 07:05PM 20 The next item then on our public 21 hearing is PC 2011-10 , Robert Claesson, is that 22 pronounced -- Claesson, petitioner, has filed an 23 application with the United City of Yorkville, 24 Kendall County, Illinois , requesting rezoning of a Depo•Court Reporting Service (630) 983-0030 5 1 parcel located at 312 Walter Street from R-2 One 2 Family Residence District to R-2D Duplex Two 3 Family District . 4 The real property consists of 07:05PM 5 approximately 0 . 21 acres and is located 6 immediately south of Walter Street and east of 7 Mill Street in Yorkville, Illinois . 8 With that being said, could I have 9 anybody that wishes to speak before the Commission 07:05PM 10 at this time stand and repeat the oath -- repeat 11 after me? 12 (Witnesses thereupon duly 13 sworn . ) 14 CHAIRMAN LINDBLOM: Thank you . Okay . I 07:06PM 15 guess, Mr . Claesson, are you going to speak on 16 your behalf? 17 MR. CLAESSON : Yes . 18 CHAIRMAN LINDBLOM : Okay . The floor is 19 yours . 01 06P 20 MR. CLAESSON : Well, I am looking to 21 change my single family home into a multi family 22 dwelling . This is the plot of it , and as you see , 23 I have many, one , two, three, four other ones 24 similar to what I want to do on the other side and Depo•Court Reporting Service (630) 983-0030 6 1 one directly next to me . 2 I just want to put an addition onto 3 one side of my house, put the roof on it and make 4 a three-bedroom apartment on one side and a 07:06PM 5 three-bedroom apartment on the other side, so . . . 6 CHAIRMAN LINDBLOM : Just as a matter of 7 clarification, the house was gutted a while ago by 8 fire? 9 MR . CLAESSON : I ' m in the -- Yes . 07:06PM 10 CHAIRMAN LINDBLOM : And so remodeling 11 would have to take place? 12 MR. CLAESSON : The remodeling is going 13 to happen . I am either going back to the way it 14 was or I am doing this . I am definitely doing 07:07PM 15 something . I am just hoping that the Board will 16 let me do the plans I want to do . 17 CHAIRMAN LINDBLOM : Okay . Any other 18 comments from -- Sir, any comments on the public 19 hearing? 07:07PM 20 MR . GABOR: Yes . I live at 316 Walter 21 Street, right here (indicating) , and i have lived 22 in Yorkville for -- at this address -- 23 CHAIRMAN LINDBLOM : I ' m sorry, can we 24 get your name for the record? Depo•Court Reporting Service (630) 983-0030 7 1 MR. GABOR: Peter Gabor, G-A-B-O-R. 2 I ' ve been there since 1997 . Walter 3 Street , as you can see, is only one block long, 4 just like the other streets . It has five 07:07PM 5 duplexes . Illini Drive has none, Olson has none . 6 If you take the time before you make 7 your decision and take a drive, you will see the 8 condition that Walter Street is in with all the 9 duplexes and the renters who come and go month by 07:08PM 10 month, year by year . This street is pretty run 11 down . 12 I personally have no understanding 13 why Walter Street has to have another duplex, 14 which would make it six, and then you look at 07:08PM 15 Illini Drive, which is a beautiful single family 16 street , Olson, the same thing . 17 My understanding is that Yorkville 18 wants to plan its urban development, and this is 19 not the way. 07:08PM 20 First of all , the people who rent 21 these duplexes don ' t pay taxes . I pay taxes . I 22 have to pay for those children who live there to 23 go to school right on Mill Street or the high 24 school , it really doesn ' t matter, but I think Depo•Court Reporting Service (630) 983-0030 8 1 there should be a limit as far as the planning for 2 Yorkville how many duplexes are we going to allow 3 on each street . Is it going to become duplex 4 city? 07:09PM 5 Walter Street looks like a dump . 6 Many of these duplexes have no driveways , just 7 gravel , you see motorcycles out there, cars are 8 parked up all night on the street because there 9 are so many people in these apartments , there ' s 07:09PM 10 not enough room in the driveway . 11 It brings my property value down, 12 and I take care of my property, it brings the 13 other property values down, especially in this 14 economy when they are already down, so there 07:09PM 15 should be some limitation . 16 If someone is going to have a 17 duplex, it should be taken care of . Maybe there 18 should be a duplex association like there ' s a 19 condominium association, a townhome association, 07:1OPM 20 where there ' s a responsibility for taking care of 21 the property . 22 This house right here ( indicating) I 23 believe has been up for new rental at least a half 24 a dozen times since I have lived there . The Depo•Court Reporting Service (630) 983-0030 9 1 owners let their dogs run on my property, mess all 2 over my property . I clean it up . 3 So I just -- I am totally against 4 it . I would -- I would prefer that the owner fix 07:1OPM 5 up his house, make it such that it increases its 6 value, his value, it makes Yorkville ' s urban 7 development progressive, instead of just anything 8 goes , which to me is what ' s been -- what ' s been 9 happening as far as Walter Street . 07:11PM 10 You take a drive down Illini Drive, 11 which curves into -- this is still Illini Drive, 12 and Walter Street ends with my driveway, this 13 house burned down, was -- is owned by a former 14 councilman, put up a beautiful new home , okay? 07:11PM 15 That was -- you know, if -- I mean, 16 the only explanation I can have for -- My house is 17 not big . If I divide it into a duplex, it would 18 be for only one thing, to pay the mortgage , and 19 it ' s not going to bring the values up, and if the 07:12PM 20 duplex is going to go through, your commission 21 should have some requirement as far as appearance, 22 whatever other villages do to maintain their 23 property . 24 That gentleman is a fireman in Depo•Court Reporting Service (630) 983-0030 10 1 Woodridge-Lisle? I have a business in Downers 2 Grove, right next to Woodridge . The Village of 3 Downers Grove is strict . When I wanted to expand 4 my business, they had code enforcement, who -- you 07:12PM 5 can ' t have one building unless it ' s attached to 6 the other building to make sure it ' s not -- you ' re 7 not going to do an in-law-type of a setup with 8 in-laws moving in next door . 9 You had to take out the kitchen 07:13PM 10 facility and I had to prove to them that I am 11 making this old house into a garage and it ' s being 12 attached to the new house . 13 And Downers Grove, it ' s just like 14 Naperville, you know . It ' s a beautiful community . 07:13PM 15 Yorkville is a beautiful community until you get 16 to Walter Street . 17 Please take a look at it and I think 18 you will vote no . 19 CHAIRMAN LINDBLOM : Okay . Thank you . 07:13PM 20 Is there any other public comments? 21 MR . CLAESSON : I ' d like to comment on 22 what he said . 23 CHAIRMAN LINDBLOM : Certainly . 24 MR. CLAESSON : You ' re making comment on Depo•Court Reporting Service (630) 983-0030 11 1 houses around my house not having a driveway, but 2 my house does have a driveway . It ' s going to have 3 a two-car garage, so I would have in the car 4 garage parking, plus off street parking for two 07:14PM 5 additional cars , three cars for each unit off of 6 the street on the driveway . 7 The duplexes that he ' s referring to 8 that ' s connecting to his with the dog, I have a 9 fenced-in back yard and the back for any pets to 07:14PM 10 be restrained . 11 I believe that what I want to do is 12 going to bring the value of my property up and 13 make the other properties around them better 14 because it ' s going to be much nicer, much more 07:14PM 15 modern, it ' s going to look right in place with the 16 rest of the street, and I don ' t believe that it ' s 17 going to bring the property values around -- 18 directly adjacent down . 19 This gentleman ' s house is placed 07:14PM 20 way, way, way in the back, back against this creek 21 where every property touching this property is a 22 single family home . 23 My property is nowhere near his 24 property, there ' s other properties in between our Depo•Court Reporting Service (630) 983-0030 12 1 properties , and with his being set back so far, I 2 don ' t really see how my property is going to 3 affect his . 4 If you were to go look at his 07:15PM 5 property, you can ' t even see my house from his 6 house . You ' d have to come all the way out to the 7 street at the very edge just to see the corner of 8 my house . 9 So with that being said, you could 07:15PM 10 also see directly adjacent one, two, three , four, 11 five, six, seven, already on that street . 12 Going to be honest, when I bought 13 this property back in 2000 , these were my original 14 plans, hoping to do this . It was all part of my 07:15PM 15 plan when I bought the house . 16 It had already been divided, there 17 was already a kitchen downstairs when I bought it , 18 so it had already been divided as such, it just 19 was -- the zoning, I believe that house is meant 07:15PM 20 to be a duplex, just the zoning for some reason on 21 this -- on all these streets was not as such . 22 So, you know, in comparison to the 23 other ones , he says if you were to drive down and 24 you see these people ' s houses, my house really Depo•Court Reporting Service (630) 983-0030 13 1 doesn ' t compare to them. I have the driveway, 2 it ' s set back, it ' s a different build, it doesn ' t 3 look like those houses at all . 4 My house is going to be a 07:16PM 5 cedar-sided house with a brick front , well kept, 6 definitely -- will definitely not be looking run 7 down because it will be brand new, all new siding, 8 new kitchens , modern, and it will definitely raise 9 the property value of my house . 07:16PM 10 My property value will go up, there 11 is no doubt, because I 'm going to making it much 12 nicer, more modern, and I definitely think it will 13 be by far, if you allow it to go through, the 14 nicest rental property on the block . 07:16PM 15 I ' m very stringent about who I rent 16 to . I ' m not going to just rent to anybody . 17 References , the whole nine yards . 18 So, you know, just with that in 19 mind, if you ' re going to compare my house to the 07:16PM 20 other rental properties , I just wish you would 21 look at that option, you know, that it will be 22 nicer than the other ones and I think it will make 23 the property values on that street go up, not 24 down . Depo•Court Reporting Service (630) 983-0030 14 1 CHAIRMAN LINDBLOM: Okay . Thank you . 2 Any other comments from the public? Yes , sir . 3 MR. GABOR : First of all , I don ' t 4 believe any of these homes were meant to be 07:17PM 5 duplexes . When the zoning changed from 6 agricultural in Yorkville to single family, that ' s 7 what it meant . Not duplex . 8 Single family is single family, and 9 a person who converts a home into a duplex can 07:17PM 10 have the greatest intentions in the world, but you 11 have no control over what the renters do in your 12 house . If they go -- disappear overnight, a 13 deposit for security is not going to take care of 14 the damage they ' ve done . 07:17PM 15 I 'm sure every one of those duplexes 16 when they were first converted were beautiful . 17 Look at them now . 18 And how many duplexes does one tiny 19 street need? It ' s one block long . It ' s going to 07:18PM 20 have six duplexes . 21 If the economy ever changes and we 22 get out of this recession, what ' s going to happen 23 is the same thing that ' s happened in LaGrange, 24 LaGrange Park, Downers Grove, people are going to Depo•Court Reporting Service (630) 983-0030 15 1 buy these little lots , demolish what they have and 2 build beautiful homes on them, and I personally 3 plan to stay in Yorkville . 4 And, again, do I want to see six 07:18PM 5 cars in one driveway? No . Do I want to see cars 6 parked on the street wondering is this person 7 staying here or is this person planning to rob 8 this house? I mean, that street is never empty . 9 And it may initially help the value 07:19PM 10 of the home, but that alone can ' t guarantee that 11 it ' s going to stay that way after . I mean, if you 12 look at Walter Street right now, there are signs 13 for rent , duplexes for rent , duplexes for sale , 14 single family homes for sale . I mean, it looks 07:19PM 15 like a flea market for homes . 16 And there ' s got -- there should be 17 an end to this as far as the Planning Commission 18 because the future of Yorkville -- it doesn ' t 19 depend on Walter Street, but if that can happen to 07:19PM 20 Walter Street , why not somebody else? 21 I mean, there should be a limit as 22 to how many duplexes you have on one block, just 23 like where you put your townhomes and things like 24 that . Depo•Court Reporting Service (630) 983-0030 16 1 And the last thing that I mentioned 2 first I want to say is that the people who rent 3 don ' t pay taxes , and they are all young people . 4 My children are grown, they don ' t 07:20PM 5 live with me, there are two people in this 6 household where I live, yet I ' ve got to pay taxes 7 for the schooling of those children? It ' s not 8 right . 9 Duplexes of maybe -- you know, I 07:20PM 10 mean, the tax structure, the real homeowners 11 should not be stuck with -- you know, my taxes are 12 $8 , 000 a year, and I ' ve got to pay that because 13 I ' ve got six duplexes with 50 people and a dozen 14 children whose education I definitely support, but 07:21PM 15 do I have to be paying for it? 16 And basically there ' s got to be a 17 limit for how many -- how many duplexes on each -- 18 on this -- you know, ten, 12 homes , there ' s six 19 duplexes , and it ' s like 60/40 , or 50/50 . 07:21PM 20 CHAIRMAN LINDBLOM : I don ' t mean to cut 21 you off, but is there -- I think you are repeating 22 yourself now . Is there something new you wish to 23 add? I would certainly welcome that . 24 MR. GABOR : No . Depo•Court Reporting Service (630) 983-0030 17 1 MR. CLAESSON : One other thing I plan 2 on -- And I have been living in this house myself 3 since 2000 . I pay my taxes . He doesn ' t pay my 4 taxes . 07:21PM 5 I pay my taxes and I have a child 6 and, you know, she walks to school every day when 7 we lived there and, you know, I ' m paying my 8 obligation for taxes also and, you know, the 9 area is -- 07:21PM 10 MR. GABOR: And you are paying for the 11 renters , too . 12 MR . CLAESSON : The area is already full 13 of renters . Across the street , even on 126, it ' s 14 all rental property . 07:22PM 15 You know, repeating myself, I just 16 wanted to add that I ' m not going to just rent it 17 out to anybody, I ' m living there . I ' m renting out 18 a portion of it and I ' m living there . 19 CHAIRMAN LINDBLOM : Is it your intent to 07:22PM 20 continue living there? 21 MR. CLAESSON : It is absolutely my 22 intent to continue living there . 23 CHAIRMAN LINDBLOM : Just rent out the 24 other half? Depo•Court Reporting Service (630) 983-0030 18 1 MR . CLAESSON : Rent out the other half . 2 And, with the recession and everything else, to 3 try to avoid yet another empty house that ' s not 4 getting paid for, the supplemental rental income 07:22PM 5 is going to stop that from happening in this case , 6 okay, because, I mean, let ' s face it , property 7 values have dropped down . It ' s not going to sell . 8 The other single family homes have already been 9 foreclosed on in this house, the 308 and another 07:22PM 10 one across the street . 11 The houses that he is referring to 12 are single family homes that have been abandoned 13 because the homeowners can ' t afford them. The 14 grass is getting long . That ' s not the renters . 07:23PM 15 The renters are the ones that have the grasses 16 cut . 17 The abandoned single family homes 18 that are driving property values down that the 19 gentleman is speaking of are the single family 07:23PM 20 homes that the people can ' t afford . 21 And, you know, I ' m doing what I can 22 to make sure my house isn ' t one of those . I have 23 lived there for ten years . I ' m in construction; 24 my income has been affected as much or more than Depo•Court Reporting Service (630) 983-0030 19 1 anybody ' s , trust me, and this is a plan to make my 2 house continue looking good, keep it under my 3 belt , not to lose what I have invested in, and, 4 you know, it ' s my home . It ' s where me and my 07:23PM 5 daughter have grown up, and I would definitely 6 like to be able to raise her there and keep her 7 going to that school where all her friends are and 8 everything else, and this is the way it ' s going to 9 have to happen . 07:23PM 10 Otherwise it ' s going to get fixed 11 the old way, get put up on the market, and lord 12 only knows how long it will sit there , and then it 13 will become what this gentleman is afraid of, tall 14 grass with a house sitting there that -- you know, 07:24PM 15 that doesn ' t get its taxes paid, and we don ' t need 16 another foreclosure in town, that ' s for sure . 17 CHAIRMAN LINDBLOM: Okay . Is there 18 anybody else that has any more comments? 19 MR . GABOR: One more comment, sir, if I 07:24PM 20 may add . 21 CHAIRMAN LINDBLOM : As long as you are 22 not repeating yourself . 23 MR . GABOR: If the solution to the 24 problem of these single family homes that are Depo•Court Reporting Service (630) 983-0030 20 1 being abandoned is to make them into duplexes , 2 then let ' s all make them into duplexes . That ' s 3 not the solution . 4 And if Yorkville and the village and 07:24PM 5 the planners and you folks have any foresight , you 6 will plan with progressive thoughts . 7 And foreclosures are everywhere and 8 I don ' t believe jumping to duplexes is the answer, 9 especially if Yorkville wants to grow the right 07:25PM 10 way . 11 CHAIRMAN LINDBLOM : Okay. I hear nobody 12 else in the audience . Could we have a motion then 13 to close the public hearing? 14 MR . JONES : So moved . 07:25PM 15 MR. CROUCH : Second. 16 CHAIRMAN LINDBLOM : Moved and seconded . 17 Any discussion on the motion? 18 (No response . ) 19 CHAIRMAN LINDBLOM : Hearing none, those 07:25PM 20 in favor signify by saying aye . 21 (A chorus of ayes . ) 22 CHAIRMAN LINDBLOM: Opposed? 23 (No response . ) 24 CHAIRMAN LINDBLOM : This part of the Depo•Court Reporting Service (630) 983-0030 21 1 meeting, the public hearing portion, is now 2 closed . 3 (Which were all the 4 proceedings had in the 5 public hearing portion 6 of the meeting . ) 7 ---000--- 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Depo•Court Reporting Service (630) 983-0030 22 1 STATE OF ILLINOIS ) ) SS . 2 COUNTY OF LA SALLE ) 3 I , Christine M. Vitosh, a Certified 4 Shorthand Reporter, do hereby certify that I 5 reported in shorthand the proceedings had at the 6 hearing of the above-entitled cause and that the 7 foregoing Report of Proceedings , Pages 1 through 8 23 , inclusive, is a true, correct, and complete 9 transcript of my shorthand notes so taken at the 10 time and place aforesaid . 11 I further certify that I am neither 12 counsel for nor related to counsel for any of the 13 parties to this suit , nor am I in any way related 14 to any of the parties to this suit , nor am I in 15 any way interested in the outcome thereof . 16 I further certify that my 17 certificate annexed hereto applies to the original 18 transcript and copies thereof, signed and 19 certified under my hand only . I assume no 20 responsibility for the accuracy of any reproduced 21 copies not made under my control or direction . 22 23 24 Depo•Court Reporting Service (630) 983-0030 23 1 In testimony whereof, I have 2 hereunto set my hand this 2nd day of November, 3 A. D . , 2011 . 4 5 6 Christine M . Vitosh, CSR 7 CSR No . 084-002883 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Depo•Court Reporting Service (630) 983-0030 24 A 19:13 4:15,20:21 20:15 bedroom[2]-6:4,6:5 Christine[21-22:3, CSR[2]-23:6,23:7 behalf[1]-5:16 23:6 curves[11-9:11 $8,000(1]-16:12 A.D[1]-23:3 belt[1]-19:3 city[1]-8:4 ; cut[2]-16:20, 18:16 abandoned[31- better[1]-11:13 City[2]-3:18,4:23 Q 18:12, 18:17,20:1 between(1]-11:24 CITY[11-1:2 p able(1]-19:6 big[1]-9:17 Claesson[31-4:21, 0.21[1]-5:5 above-entitled[1]- block[4]-7:3, 13:14, 4:22,5:15 22:6 14:19, 15:22 CLAESSON[10]- D-951911[1]-1:19 0.73[1]-3:24 absolute) 11]-17:21 damage[1]-14:14 0- 084-002883[1 23:7 Y Board[1]-6:15 5:17,5:20,6:9,6:12, accuracy(1]-22:20 bought[3]-12:12, 10:21, 10:24, 17:1, daughter(1]-19:5 1 acres[21-3:24,5:5 12:15, 12:17 17:12, 17:21, 18:1 Dawn[1]-3:16 add[3]-16:23, 17:16, brand(1)-13:7 clarification(1]-6:7 decision[1]-7:7 19:20 brick[1]-13:5 clean[1]-9:2 definitely[7]-6:14, j 1[1]-22:7 addition[1]-6:2 bring[3]-9:19, 11:12, close[11-20:13 13:6, 13:8, 13:12, 12[21-1 14, 16:18 additional[1]-11:5 11:17 closed[1]-21:2 16:14, 19:5 • 126[1]-17:13 address[1]-6:22 brings[2]-8:11,8:12 code[1]-10:4 demolish[1]-15:1 1997(l]-7:2 adjacent[21-11:18, build[2]-13:2, 15:2 comment[31-10:21, deposit[t]-14:13 12:10 building[21-10:5, 10:24, 19:19 Development[1]- 2 affect[1]-12:3 10:6 comments[5]-6:18, 2:12 affected(1]-18:24 burned(1]-9:13 10:20, 14:2, 19:18 development[2]- afford[2]-18:13, business(21-10:1, COMMISSION[1]- 7.18,9:7 2000[2]-12:13, 17:3 18:20 10:4 1:5 different[1]-13:2 2011[2]-1:14,23:3 aforesaid[1]-22:10 buy[1]-15:1 commission[1]-9:20 direction[1]-22:21 2011-06[1]-3:16 afraid[11-19:13 Commission[2]-5:9, directly[31-6:1, 2011-10[1]-4:21 ago(1]-6:7 C 15:17 11:18, 12:10 23[1]-22:8 agricultural[1]-14:6 community[2]- Director[1]-2:13 2nd(1]-23:2 allow[2]-8:2, 13:13 10:14, 10:15 disappear(1]-14:12 alone[1]-15:10 car[2]-11:3 Community[1]-2:12 discussion[31-3:6, 3 ALSO[1]-2:11 care[41-8:12,8:17, compare[21-13:11 4:11,20:17 annexed[1]-22:17 8:20, 14:13 13:19 District(41-3:21, answer[l 20:8 cars[5]-8:7, 11:5, comparison(1]- 3:22,5:2,5:3 308[1]-18:9 15:5 divide[1]-9:17 312[1,-5:1 apartment 12]-6:4, 12:22 6:5 case(1]-18:5 complete 11]-22:8 divided[21-12:16, 316[1]-6:20 cedar[1]-13:5 12:18 apart ments 11]-8:9 condition(1]-7:8 ' r 4 appearance[11-9:21 cedar-sided(1]-13:5 condominium[1]- [I dog[1]-11:8 L application[21-3:17, certainly[2]-10:23, 8:19 dogs[1]-9:1 4:23 16:23 connecting[1]-11:8 done[1]-14:14 certificate[1]-22:17 door[1]-10:8 4[11-3:20 applies(1]-22:17 consists[z]-3:23, ! area[2]-17:9, 17:12 certified[1]-22:19 5:4 doubt[1]-13:11 5 Art[1]-2:7 Certified[1]-22:3 construction[1]- down[121-7:11,8:11, association[31-8:18, certify(3]-22:4, 18:23 8:13,8:14,9:10, , 22:11 22:16 6_ 8:19 conti nue 14]-4:4, 9:13,11:18, 12:23, Sill-3:20 Chairman[1]-2:2 13:7,13:24, 18:7, assume(1]-22:19 17:20, 17:22, 19:2 50[1]-16:13 attached 2 -10:5, CHAIRMAN[28]-3:1, 18:18 50/50[1]-16:19 [1 continued[1]-4:19 10:12 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dump[11-8:5 Depo•Court Reporting Service (630) 983-0030 25 Duplex p]-5:2 fixed[1)-19:10 hereto(1)-22:17 JONES[2]-4:8,20:14 M duplex[9] 7:13,8:3, flea[1)-15:15 hereunto[1]-23:2 Jones[1]-2:5 8:17,8:18,9:17, floor(1]-5:18 high[1]-7:23 jumping[1]-20:8 9:20, 12:20, 14:7, folks p]-20:5 home[6]-5:21 9:14, I Main[1]-4:1 14:9 foreclosed p)-18:9 11:22, 14:9, 15:10, K ! maintain[i)-9:22 duplexes(20]-7:5, foreclosure[1]-19:16 19:4 market[2]-15:15, 7:9,7:21 8:2,8:6, foreclosures[1]-20:7 homeowners[2]- 19:11 11:7, 14:5, 14:15, foregoing[1]-22:7 16:10, 18:13 keep[2]-19:2, 19:6 Marlys[t]-2:14 14:18, 14:20, 15:13, foresight[1)-20:5 homes[lo)-14:4, Kendall[2]-3:18, matter[2]-6:6,7:24 15:22, 16:9, 16:13, former(i]-9:13 15:2, 15:14, 15:15, 4:24 mean[e)-9:15,15:8, 16:17, 16:19,20:1, four[2]-5:23, 12:10 16:18, 18:8, 18:12, kept[1]-13:5 15:11, 15:14, 15:21, t 20:2,20:8 Friel[t]-3:16 18:17, 18:20, 19:24 kitchen[2)-10:9, 16:10, 16:20, 18:6 dwelling(1)-5:22 honest[11-12:12 12:17 meant[3]-12:19, friends[�]-19:7 � front[1]-13:5 hoping[2]-6:15, kitchens[]-13:8 14:4, 14:7 knows p]-19:12 MEETING[1]-1:5 E full[1]-17:12 12:14 -2:6 ner �] future[i]-15:18 house[29]-6:3,6:7, Krau P ( meeting(5]-4:4,4:5, East[t]-4:1 8:22,9:5,9:13,9:16, KRAUPNER[1]-3:4 4:19,21:1,21:6 sti � east[z]-4:1,5:6 G 10:11, 10:12, 11:1, K ry [ ]-2:12 mentioned[1]-16:1 economy[2]-8:14, 11:2,11:19, 12:5, mess[1]-9:1 12:6,12:8, 12:15, L Michael[1]-2:4 14:21 G-A-B-O-R(1]-7:1 12:19, 12:24, 13:4, Mill[2]-5:7,7:23 edge -12:7 GABOR[7]-6:20,7:1, 13:5, 13:9 13.19, LaGrange(z]-14:23, mind[1]-13:19 education[1 -16:14 LA -22:2 14:3, 16:24, 17:10, 14:12, 15:8, 17:2 Minute[1]-2:14 effect[1]-3:3 19:19, 19:23 18:3, 18:9, 18:22,, 14:24 modem(3]-11:15, either(1]-6:13 Gabor[1)-7:1 19:2, 19:14 13:8,13:12 empty[2)-15:8, 18:3 Game[1]-1:10 household[1]-16:6 last[1]-16:1 month[2]-7:9,7:10 t end[i]-15:17 garage[3]-10:11, houses[4]-11:1, law(1]-10:7 mortgage[1]-9:18 G ends[1]-9:12 laws[i)-10:8 11:3, 11:4 12:24, 13:3, 18:11 motion[8]-3:2,3:7, enforcement[i)-10:4 gentleman[3)-9:24, least[�]-8:23 g limit[3]-8:1, 15:21, 3:14,4:4,4:11,4:18, entitled[1]-22:6 18:19, 19:13 20:12,20:17 especially(21-8:13, gentleman's(1]- 16:17 motorcycles[1)-8:7 s 20:9 11:19 limitation[1]-8:15 everywhere -20:7 Illini[4)-7:5,7:15, Lindblom[1]-2:2 moved[s)-3:4,4:6, ry [] grass[z]-18:14, 4:10,20:14,20:16 expand -10:3 19:14 9:10,9:11 LINDBLOM[28)-3:1, explanation -9:16 ILLINOIS[2)-1:3, 3:6,3:9,3:12,3:14, moving[�]-10:8 : , P [ 1 grasses[�]-18:15 ' MR[za]-3:4,3:5,4:6, ravel[�]-8:7 22:1 4:7,4:13,4:16,4:18, 9 4:8,4:9,5:17,5:20, F greatest[i]-14:10 Illinois[5]-1:11,3:19, 5:14,5:18,6:6,6:10, 6:9,6:12,6:20,7:1, Grove[4]-10:2, 10:3, 4:2,4:24,5:7 6:17,6:23, 10:19, 10:21, 10:24, 14:3, 10:13, 14:24 immediately[1]-5:6 10:23, 14:1, 16:20, face. )-18:6 in-law-type[�)-10:7 17:19, 17:23, 19:17, 16:24, 17:1, 17:10, grow[]-20:9 17:12, 17:21, 18:1, facility[�]-10:10 in-laws p]-10:8 19:21,20:11,20:16, family[13]-5:21 grown[z]-16:4, 19:5 20:19,20:22,20:24 19:19, 19:23,20:14, guarantee(1)-15:10 inclusive[�)-22:8 20:15 7:15, 11:22, 14:6, income[2]-18:4, Lisle[1]-10:1 14:8, 15:14, 18:8, guess[1]-5:15 18:24 live[4]-6:20,7:22, multi[1]-5:21 18:12, 18:17, 18:19, gutted[1]-6:7 increases[1]-9:5 16:5, 16:6 N 19:24 indicating[2]-6:21, lived[4)-6:21,8:24, Family[4]-3:21,5:2, H 8:22 17:7, 18:23 5:3 instead[1]-9:7 living[s]-17:2, 17:17, name[1)-6:24 far[5)-8:1,9:9,9:21, half(3]-8:23, 17:24, intent[2]-17:19, 17:18, 17:20, 17:22 Naperville[1]-10:14 12:1, 13:13, 15:17 18:1 17:22 located[3)-3:24,5:1, near[]-11:23 Farm[i]-1:10 hand(2]-22:19,23:2 intentions(1]-14:10 5:5 need[2]-14:19, 19:15 favor[3]-3:9,4:14, hear(1]-20:11 interested(1]-22:15 look[8]-7:14,10:17, never[1]-15:8 20:20 HEARING[1)-1:6 invested[1]-19:3 11:15, 12:4, 13:3, new[7]-8:23,9:14, fenced[1 -11:9 Hearing(1]-20:19 item[2]-3:1,4:20 13:21, 14:17, 15:12 10:12, 13:7, 13:8, fenced-in[1]-11:9 hearing[9]-3:2,3:15, looking[3]-5:20, 16:22 filed[21-3:17,4:22 4:13,4:21,6:19, J 13:6, 19:2 next[si-4:19,4:20, fire p]-6:8 20:13,21:1,21:5, looks[2)-8:5, 15:14 6:1, 10:2, 10:8 fireman[1)-9:24 22:6 lord[1]-19:11 nicer[3]-11:14, first[5]-3:1,7:20, help[1]-15:9 Jack p -2:5 lose(1)-19:3 13:12, 13:22 14:3, 14:16, 16:2 Henne[1)-3:16 James[1]-2:8 nicest[1]-13:14 five[2]-7:4, 12:11 hereby[i]-22:4 Jane[1]-2:9 night pi-8:8 fix[1]-9:4 Jeff[1]-2:3 nine[1)-13:17 Depo•Court Reporting Service (630) 983-0030 26 Noble,-]-2:12 14:24, 16:2, 16:3, R 13:6 street[15]-7:10,7:16, nobody[1]-20:11 16:5,16:13, 18:20 8:3,8:8, 11:4, 11:6, none[4]-4.13,7:5, people's[1]-12:24 S 11:16, 12:7, 12:11, 20:19 person[3]-14:9, R-1[1]-3:20 - 13:23, 14:19, 15:6, notes[1]-22:9 15:6, 15:7 R-2[z]-3:21,5:1 15:8, 17:13, 18:10 November[z]-4:5, personally[2]-7:12, R-21)[1]-5:2 sale[2]-15:13, 15:14 Street(1:r]-3:20,4:1, 23:2 15:2 raise[2]-13:8, 19:6 SALLE[1]-22:2 5:1,5:6,5:7,6:21. nowhere[1]-11:23 Peter[1]-7:1 real[3]-3:23,5:4, school[4]-7:23, 7:3,7:8,7:13,7:23, petitioner(1]-4:22 16:10 7:24, 17:6, 19:7 8:5,9:9,9:12, 10:16, Q petitioners[1]-3:17 really[3]-7:24, 12:2, schooling[1]-16:7 5:12, 15:19, 15:20 pets[1]-11:9 12:24 second(s]-3:5,4:7, streets[2]-7:4, 12:21 place[3]-6:11, 11:15, reason[1]-12:20 4:8,4:9,20:15 strict[1]-10:3 oath[�]-5:10 22:10 recession[z]-14:22, seconded(2]-4:11, stringent(1]-13-15 obligation[1]-17:8 placed[1]-11:19 18:2 20:16 structure[1]-16:10 October[1]-1:14 PLAN 1 -1:5 record(1]-6:24 security[1]-14:13 [ ] stuck[1]-16:11 OF[3]-1:2,22:1,22:2 Ian s 7:18, 12:15, references[1]-13:17 see(11]-5:22,7:3, old[2]-10:11 19:11 P [ ] 7:7,8:7, 12:2, 12:5, suit[2]-22:tal[ii- 15:3, 17:1,19:1, referring[2]-11:7, supplemental[1]- Olson(2]-7:5,7:16 20:6 18:11 12:7, 12:10, 12:24, 18:4 One[3]-3:20,3:21, planners[1]-20:5 related[2]-22:12, 15:4, 15:5 5:1 22:13 sell[1]-18:7 support(1]-16:14 one[n]-5:23,6:1, Planning[1]-15:17 set [ -12:1, 13:2, sworn[1]-5:13 6:3,7)- : 3, 618, Planning[2]-8:1, remodeling[2]-6:10, [] 15:7 6:12 23:2 T 10:5, 12:10, 14:15, Rent[1]-18:1 setup(1]-10:7 plans[z]-6:16, 12:14 14.18, 14:19, 15:5, rent[8]-7:20, 13:15, seven[1]-12:11 15:22, 17:1, 18:10, Plot[1]-5:22 Shorthand(1]-22:4 Taker[1]-2:14 plus[1]-11:4 13:16, 15:13, 16:2, 18:22, 19:19 17:16, 17:23 shorthand(2]-22:5, tall[1]-19:13 ones(4]-5:23112:231 Portion(3]-17:18, 22:9 tax[1]-16:10 21:1,21:5 rental[s]-8:23, 13:22, 18:15 13:14, 1 3:20, 17:14, side[4]-5:24,6:3, taxes[10]-7:21, 16:3, opposed[3]-3:12, Prefer[1]- (2] 6:4,6:5 16:6, 16:11, 17:3, PRESENT[2]-2:1, 18:4 4:16,20:22 2:11 renters[s]-7:9, sided[1]-13:5 17:4, 17:5,17:8, option[1]-13:21 14:11, 17:11, 17:13, siding(1]-13:7 19:15 on inal[2]-12:13, Pretty[1]-7:10 g 18:14, 18:15 signed(1]-22:18 ten[2]-16:18, 18:23 22:17 problem[1]-19:24 otherwise[1]-19:10 Proceedings(2]- renting[1]-17:17 signify[3]-3:10, testimony[1]-23:1 21:4,22:5 repeat[2]-5:10 4:14,20:20 THE;,,S-4:10 outcome[1]-22:15 Proceedings(1)- repeating[3]-16:21, signs[1]-15:12 thereof[2]-22:15, overnight[1 -14:12 22:7 17:15, 19:22 similar[1]-5:24 22:18 owned(1]-9:13 Prochaska[1]-2:7 Report[1]-22:7 single(121-5:21, thereupon[1]-5:12 owner[1]-9:4 PROCHASKA[1]-3:5 reported[1]-22:5 7:15,11:22, 14:6, they've[1]-14:14 owners[1]-9:1 progressive[2]-9:7, Reporter[1]-22:4 14:8, 15:14, 18:8, thoughts[1]-20:6 20:6 reproduced[1]- 18:12, 18:17, 18:19, three[6]-3:19,5:23, P pronounced[1]-4:22 22:20 19:24 6:4,6:5, 11:5, 12:10 properties[4]-11:13, requesting[2]-3:19, sit[1]-19:12 three-bedroom[2]- p.m[1]-1.15 11:24, 12:1, 13:20 4:24 sitting[1]-19:14 6:4,6:5 Pages[1]-22:7 property[251-3:23, requirement(1]-9:21 six;c]-7:14, 12:11, tiny[1]-14:18 paid[2]-18:4, 19:15 5:4,8:11,8:12,8:13, Residence[3]-3:21, 14:20, 15:4, 16:13, Tom[1]-2:2 8:21,9:1,9:2,9:23, 3:22,5:2 16:18 total[1]-3:24 parcel[1]-5:1 response s so..(?]-6:5 totally[1]-9:3 parcels[1]-3:19 1 i:12, 11:17, 11:21, onse P [ ]-3:8, 11:23, 11:24, 12:2, 3:13,4:12,4:17, solution[z]-19:23, touching(1]-11:21 Park[1]-14:24 20:18,20:23 20:3 town(1]-19:16 parked[2]-8:8, 15:6 12:5, 12:13, 13:9, part 13:10, 13:14, 13:23, responsibility[2]- someone(1]-8:16 1 townhome[1]-8:19 pa t parking[2]-1 1-1 -11:4 2:14,20:24 17:14, 18:6, 18:18 8:20 22:20 sorry[2]-4:10,6:23 townhomes[1]- prove[1]-10:10 rest[1]-11:16 south[2]-4:1,5:6 15:23 parties[2]-22:13, 22:14 PUBLIC[1]-1:6 restrained(1]-11:10 speaking[1 p-18:19 transcript[2]-22:9,passes[2]-3:14,4:18 Public[s]-3:2,3:15, rezoning[2]-3:19, SS(il-22:1 22:18 pay[10]-7:21,7:22, 4:20,6:18,10:20, 4:24 stand[1]-5:10 true(1]-22:8 9:18, 16:3, 16:6, 14:2,20:13,21:1, Road[z]-1:10,4:1 STATE[1]-22:1 trust[1]-19:1 16:12, 17:3, 17:5 21:5 rob[1]-15:7 stay(2]-15:3, 15:11 try(1)-18:3 paying(3)-16:15, Put[s]-6:2,6:3,9:14, Robert[1]-4:21 staying[1]-15:7 Two[1]-5:2 17:7, 17:10 15:23, 19:11 roof(1]-6:3 Steven[1]-3:16 two[5]-5:23, 11:3, PC(2]-3:16,4:21 room[1]-8:10 still(1]-9:11 11:4, 12:10, 16:5 people[8]-7:20,8:9, run[3]-7:10,9:1, stop[1]-18:5 two-car[ill-11:3 Depo•Court Reporting Service (630) 983-0030 27 type(1]-10:7 y U yard[1]-11:9 yards[1]-13:17 under[3]-19:2, year[3]-7:10, 16:12 22:19,22:21 years[1]-18:23 unit[1 -11:5 YORKVILLE[2]-1:2, United[2]-3:18,4:23 1:3 UNITED[1]-1:2 Yorkville[14]-1:11, unless[i]-10:5 3:18,4:2,4:23,5:7, up[1 ]-8:8,8:23,9:2, 6:22,7:17,8:2, 9:5,9:14,9:19, 10:15, 14:6, 15:3, 11.12, 13:10, 13:23, 15:18,20:4,20:9 19:5, 19:11 Yorkville's(1]-9:6 urban[2]-7:18,9:6 young[1]-16:3 Young[1]-2:14 V yourself[2]-16:22, 19:22 value[7]-8:11 9:6, Z 11 12, 13:9, 13:10, 15:9 values[6]-8:13,9:19, Zoning(3]-12:19, 11:17, 13:23, 18:7, 12:20, 14:5 18:18 Verne[1]-3:16 Village(1]-10:2 village(i]-20:4 villages[1]-9:22 Vitosh[2]-22:3,23:6 vote[1]-10:18 W walks[1]-17:6 Walter[13]-5:1 5:6, 6:20,7:2,7:8,7:13, 8:5,9:9,9:12, 10:16, 15:12, 15:19, 15:20 wants[2]-7:18,20:9 WEAVER[1]-4:9 Weaver ]-2:8 Wednesday[1]-1:14 welcome[1]-16:23 whereof[1]-23:1 whole[1]-13:17 Winninger[i -2:9 wish[2]-13:20, 16:22 wishes[1]-5:9 witnesses[1]-5:12 wondering[i]-15:6 Woodridge[2]-10:1,. 10:2 Woodridge-Lisle[1]- 10:1 world[1]-14:10 Worsley[2]-3:20,4:1 Depo•Court Reporting Service (630) 983-0030 Cpl 0 Memorandum EST. -� 1836 To: Zoning Board of Appeals -'� From: Krysti J. Barksdale-Noble, AICP, Community Development Director CC: Bart Olson, City Administrator a= �► Date: October 27, 2011 <I.E �� Subject: ZBA 2011-02 - 312 Walter Street Bulk Variance Requests from R-2D Duplex Two Family District ZBA PUBLIC HEARING: The City has received an application for variances from the City's Zoning Ordinance related to the R-21) Duplex Two Family District. A public hearing has been scheduled before the Zoning Board of Appeals to be held on Wednesday, November 2, 2011, at 7:00 pm at the Yorkville Public Library Meeting Room(902 Game Farm Road). BACKGROUND/REQUEST: The petitioner, Robert Claesson, has an existing single-family residential dwelling located at 312 Walter Street proposed for interior renovation after a mid-summer fire, with ultimate conversion into two (2) rental units. At the October Plan Commission meeting, a recommendation was made in favor of the petitioner's request for rezoning from R-2 One Family Residence District to R-2D Duplex Two-Family Residence District. Due to the size of the approximately 0.21-acre residential parcel, the petitioner is requesting the following relief from certain bulk regulations of the R-213 Duplex Two Family District. • Section 10-6D-3-B to permit a lot size less than 15,000 square feet; property currently has approx. 9,150 sq. feet. • Section 10-6D-3-B to permit a lot width at the building line less than 100 feet. • Section 10-6D-3-B to permit a density greater than 4.8 dwelling units per each acre. EXISTING CONDITIONS: An analysis of the required bulk regulations of Section 10-6D-3-B for the R-2D Duplex Two Family Residence District in comparison to the requested variances of the existing property are indicated below: Current R-2 Zoning Proposed R-2D Requested %Difference Between Requirements Requirements Variance Proposed R-2D and Requested Variance Minimum Lot Size 12,000 sq.ft. 15,000 sq.ft. f 9,147.6 sq.ft. -5,852.4 sq.ft.(-60%) Minimum Lot Width' 80 ft. 100 ft. +70 ft. -30 ft.(-30%) Max Density 3.3 d.u./acre 4.8 d.u./acre2 9.6 d.u./acre +4.8 d.u./acre(+200%) It is also important to note that the surrounding land uses of existing lots within the vicinity of the subject property are also duplex residential dwelling units considered legally non-conforming, as 1 Lot width is measured at the building line. 'Density is calculated as the number of dwelling units(d.u.)per acre.In this instance,4.8 d.u.per acre is equivalent to 4.8/43,560=0.0001101d.u.per sq.ft.and 2 d.u.per 9,147.6 sq.ft.is equivalent to 2/9147.6=.0002186 d.u.per sq.ft. they are currently zoned R-2 One-Family Residence District and do not meet the minimum bulk requirements for that district: Subject Property APPROX.LOT SIZE APPROX.LOT WIDTH DENSITY 906—908 MILL ST. 0.29 AC.(12,632 SQ.FT.) 132 ft. 6.9 d.u./acre 303 WALTER ST. 0.21 AC(9,150 SQ.FT.) 72 ft. 9.6 d.u./acre 305 WALTER ST. 0.22 AC(9,560 SQ.FT.) 73 ft. 9.1 d.u./acre 311 WALTER ST. 0.21 AC(9,150 SQ.FT.) 70 ft. 9.6 d.u./acre 313 WALTER ST. 0.21 AC(9,150 SQ.FT.) 73 ft. 9.6 d.u./acre 1002-1004 MILL ST. 0.25 AC(10,890 SQ.FT.) 131 ft. 8.0 d.u./acre 310 WALTER ST. 0.22 AC(9,560 SQ.FT.) 70 ft. 9.1 d.u./acre STANDARDS FOR GRANTING A VARIANCE: The Zoning Board of Appeals must base its decision to vary, or recommend varying, any regulation of the Zoning Ordinance upon the following standards (Section 10-14-5C): 1. Because the particular physical surroundings, shape or topographical conditions of the specific property involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations was carried out. 2. The conditions upon which the petition for a variation is based are unique to the property for which the variation is sought and are not applicable, generally,to other property within the same zoning classification. 3. The alleged difficulty or hardship is caused by this Title and has not been created by any person presently having an interest in the property. 4. The granting of the variation will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located. 5. The proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion in the public streets, or increase the danger to the public safety, or substantially diminish or impair property values within the neighborhood. ZBA ACTION: Upon closing the hearing, staff requests that the Zoning Board of Appeals make its findings for the requested variances based upon each of the standards listed above and testimony/evidence provided during the public hearing. The purpose of the standards is to help guide you in making your decision. Municipal Code 10-14-5-D-1-B outlines the following occasions when the Zoning Board of Appeals may make a final determination: To permit the use of a lot or lots for a use otherwise prohibited solely because of insufficient area or widths of the lot or lots but in no event shall the respective area and width of the lot or lots be less than ninety percent (9001o) of the required area and width. The percentage set forth in this subsection is not to be reduced by any other percentage for minimum lot width and area set forth in this title. Since the requested lot width and lot size reductions exceed the Zoning Board of Appeals final determination authority, the ZBA will be making only a recommendation to the City Council regarding this variance request based upon your findings of fact. Your recommendation may be to approve the requested variances, recommend approval of the requested variances with condition(s) or recommend denial of the requested variances. RAFT UNITED CITY OF YORKVILLE ZONING BOARD OF APPEALS Wednesday,November 2, 2011, 7pm Yorkville Library Historic Room 902 Game Farm Road Board Members in Attendance Jeff Baker, Chairman Mike Skinner Charlie Walker Don Hirsch Corey Johnson Absent: Ryan Woods Other City Officials In Attendance Krysti Barksdale-Noble, Economic Development Director Alderman Carlo Colosimo Alderman George Gilson Other Guests Dan Kramer, Attorney Robert Claesson Peter Gabor Dan Sokolowski Mike Sokolowski Christine Vitosh, Depo Court Reporter Meeting Called to Order Chairman Jeff Baker called the meeting to order at 7:OOpm. Roll Call Roll call was taken and a quorum was established. Previous Meeting Minutes August 3, 2011 The minutes were approved as read on a motion by Johnson and second by Walker. Unanimous voice vote approval. Citizen's Comments None Public Hearing 1. ZBA 2011-02—Robert Claesson, petitioner, has filed an application with the United City of Yorkville, requesting variations to (a) Section 10-6D-3-B to permit a lot size less than 15,000 sq. ft. and width at the building line less than 100 ft as required for the R-2 Duplex, Two-Family Residence District, and (b) Section 10-6D-3-B to exceed the permitted maximum density of 4.8 dwelling units per acre as required for the R-2 Duplex, Two-Family Residence District. The real property consists of a total of approximately 1 0.21 acres located immediately south of Walter Street and east of Mill Street, Yorkville,Illinois. The property is commonly known as 312 Walter Street. A motion was made by Skinner and seconded by Johnson to enter into Public Hearing at 7:02pm. Voice vote approval. Chairman Baker swore in those who would give testimony. The Public Hearing ended at 7:43pm on a motion by Walker and second by Johnson. Voice vote approval. (See Court Reporter's transcript of Public Hearing). Discussion Skinner questioned the width of the lot. It is 70 feet, which is 10 feet narrower than single-family lot requirements. Chairman Baker noted that if the property were to be sold, it would have to be rezoned. The variance requested is for 1 home with 2 units, which is different than duplex lots. The zoning for this property was originally passed in 1997. Chairman Baker noted that when this area was laid out, the homes were built as duplexes according to the code at that time. Ms. Barksdale-Noble pointed out that the original zoning did permit duplex housing under zoning classification R2 and this section of town became legally non- conforming. Skinner stated the following. The lot is too small for single family according to the current standards. He said density is at issue and noted that Elgin,Naperville and Aurora are paying residents to turn their homes back into single family. He felt that the Board would be setting a precedent if they granted the variances. He said he was surprised that the Plan Commission recommended approval and that he would attend the next Plan Commission meeting to express his concern. Chairman Baker then reviewed the Finding of Fact for this petition. Motion: Board member Walker made a motion to vote on the petition as one issue rather than 3 separate requests. Mr. Skinner seconded this motion. Roll call vote: Hirsch-yes, Johnson-yes, Skinner-yes, Walker-yes, Baker-yes. Passed 5-0 Motion: Mr. Skinner moved to approve ZBA 2011-02 (he read the petition description). Mr. Hirsch seconded the motion. Discussion: Mr. Walker said he believed in property rights, but the issue is property rights and the rights of others. He believed approval of the petition would be spot zoning and he did not agree with that. Roll call: Hirsch-no, Johnson-no, Skinner-no, Walker-no, Baker-no. Motion failed 0-5. 2 Chairman Baker noted the City Council has the final authority on this request and they will meet on December 13th Additional Business 1. ZBA Meeting Schedule for 2012 This Board will continue to meet on Wednesdays in 2012. Mr. Skinner thanked Ms. Barksdale-Noble for her hard work on the recent building code revisions and said the committee was very fortunate to have her expertise. There was also a very brief discussion of zoning changes in other towns. Adiournment The meeting was adjourned at 8:l Opm on a motion by Walker and second by Johnson. Minutes respectfully submitted by Marlys Young 3 UNITED CITY OF YORKVILLE YORKVILLE, ILLINOIS ZONING BOARD OF APPEALS MEETING PUBLIC HEARING 902 Game Farm Road Yorkville, Illinois Wednesday, November 2 , 2011 7 : 00 p .m. D-954111 DepoCourt Reporting Service, Inc . (63 0) 983-0030 Page 2 1 PRESENT: 2 Mr. Jeff Baker, Chairman, 3 Mr. Corey Johnson, 4 Mr. Charles Walker, 5 Mr. Don Hirsch, 6 Mr. Mike Skinner. 7 8 ALSO PRESENT: 9 Ms . Krysti Noble, Community Development 10 Director; 11 Ms . Marlys Young, Minute Taker. 12 - - - - - 13 14 15 16 17 18 19 20 21 22 23 24 DepoCourt Reporting Service, Inc . (630) 983-0030 Page 3 1 CHAIRMAN BAKER: Could I have a motion 2 to go into public hearing, please? 3 MR. SKINNER: So moved. 4 CHAIRMAN BAKER: Do I have a second? 5 MR. JOHNSON: Second. 6 CHAIRMAN BAKER: Moved and seconded. 7 All those in favor say aye . 8 (A chorus of ayes . ) 9 CHAIRMAN BAKER: Opposed? 10 (No response . ) 11 CHAIRMAN BAKER: All right . We are now 12 in a public hearing. Anyone wishing to speak in 13 this public hearing tonight, I need to swear you 14 in, so if you would now stand, I ' ll swear you in, 15 we can all talk. 16 (The witnesses were 17 thereupon duly sworn. ) 18 CHAIRMAN BAKER: All right . 19 Mr . Claesson. 20 MR. CLAESSON: Yes , sir. 21 CHAIRMAN BAKER : Would you like to tell 22 us what you want to do? 23 MR. CLAESSON: Okay. What I am looking 24 to do is add a second story onto my house, which I DepoCourt Reporting Service, Inc . (630) 983-0030 Page 4 1 have drawn a picture here . This would be the 2 second story, onto this house right here -- Where 3 am I? Find my own house . 4 MS . NOBLE : 312 . Second row. 5 MR. CLAESSON: There you go. You can 6 barely see it . I want to put a second story here 7 and add other living space . 8 I 've actually been to the building 9 commissioner, I 've been to the person in charge of 10 building and zoning, and there is nothing stopping 11 me from putting a second story on there . 12 I am completely within the law and 13 my rights to put extra bedrooms , completely with 14 the law and my rights to put in a kitchen, and 15 it ' s completely within the law for me to rent 16 these rooms out to people, I can have roommates . 17 There is nothing stopping me from doing any of 18 that . 19 I was actually doing that before I 20 had an accident to my house and it caught on fire . 21 I had other people there living with me to help 22 supplement my rent, okay? 23 So what I had to do, though, because 24 it is zoned single family, was pay all of the DepoCourt Reporting Service, Inc . (630) 983-0030 Page 5 1 utilities myself, and that made it difficult, so 2 what I want to do is split the utilities so I have 3 two separate meters . The only way I can do that 4 is to change my house into multi-family. 5 I can still rent it out, I can still 6 put two kitchens in it, there is nothing stopping 7 me from doing that , into a single family home . 8 I have already talked to the 9 building guy, he said my plans will pass , so I am 10 actually going to do it . 11 I basically want permission to 12 change it to multi-family so that I could have a 13 separate meter for one side, a separate meter for 14 the other side . 15 where I 'm restricted is I have to - - 16 if it ' s not multi-family, I have to live in the 17 house in order to do that, which I 'm willing to do 18 and what I 'm planning to do, but if I can get it 19 switched to multi-family, it will allow me the 20 flexibility in my life to move out if my - - you 21 know, when my daughter grows up or whatever, I can 22 move on or stay there, but it gives me the 23 flexibility to do what I want , to treat the 24 property the way I want to treat it, which is an DepoCourt Reporting Service, Inc . (630) 983-0030 Page 6 1 income property like the other houses . Many, many 2 of the other houses on our street are already 3 duplexes . 4 I mean, you can see this one here, 5 which has all been built back in the 70s or 60s . 6 This home here is right across the street, it is 7 already a duplex, this house here at the corner is 8 a duplex, this house here is a duplex, this house 9 here is a duplex, this house here is a duplex. 10 The single family homes in the -- on 11 the street already have gone into foreclosure 12 probably due to people not being able to pay their 13 mortgage, which is what I would guess, and that ' s 14 kind of what I 'm trying to avoid having happen to 15 my house . 16 So that ' s the reasoning why I want 17 to change it . I want to have the flexibility to 18 move out of my house if I want to, or, you know, 19 so that I don ' t have to stay there, and basically 20 split the utilities off . 21 I have the plans . Anyone wants to 22 see them, they' re right here . They' re drawn up . 23 And that ' s pretty much it . 24 I know that my lot size it shows DepoCourt Reporting Service, Inc . (630) 983-0030 Page 7 1 doesn ' t comply with what Yorkville is requesting, 2 but neither do the other lot sizes that have 3 already been accepted as duplexes, so I really 4 don ' t see -- I 'm not -- I 'm not changing the 5 footprint of my house at all . 6 All I 'm doing is going up one story 7 on one section and want to add three bedrooms and 8 a bathroom. Really that ' s the only difference of 9 what I wanted to do before . 10 I had a kitchen in my garage, I had 11 a kitchen in my upper part . I changed my garage 12 into a living quarters, and that ' s what I was 13 living in. I have a bedroom, a kitchen and a 14 dining room in there, two bedrooms downstairs, and 15 I just have a better plan. 16 It will improve the property, it 17 will improve the land around it . It will look 18 nicer than it is now, and with the board ' s 19 permission, that ' s what I hope to be able to do, 20 split it off multi-family and have separate -- 21 separate utilities . So that ' s it . 22 CHAIRMAN BAKER: All right . 23 MR. CLAESSON: Any questions? 24 CHAIRMAN BAKER: Does the board have any DepoCourt Reporting Service, Inc . (630) 983-0030 Page 8 1 questions for Mr. Claesson at this time? 2 MR. WALKER: Yeah, I do. What is the 3 total square footage in the house? 4 MR. CLAESSON: Well , right now the 5 square footage, not including the garage -- 6 MR. WALKER: As it stands now. 7 MR. SKINNER: Well , the garage is 8 occupied now, correct? 9 MR. CLAESSON: My house had a fire, so 10 right now my house is gutted. Before the fire, 11 the garage had a kitchen, a bedroom and a dining 12 room in it . 13 MR. SKINNER: So you should include that 14 as occupied space . 15 MR. CLAESSON: Correct, which I would - - 16 I 'm not -- I 'm saying around 1900 square, 17 approximately. 18 MR. WALKER: Is that with or without the 19 garages? 20 MR. CLAESSON: That ' s with the garages . 21 MR. WALKER: What about without the 22 garages? 23 MR. CLAESSON: Without the garages , 1400 24 square I believe, 1450 , very close to that . DepoCourt Reporting Service, Inc . (630) 983-0030 Page 9 1 MR. WALKER: Okay. And how much are you 2 adding for the second -- Well , then the first 3 unit - - 4 MR. CLAESSON: I 'm not -- 5 MR. WALKER: Would you say the first 6 unit is 1400 square foot? 7 MR. CLAESSON: They are 19 by 25 times 8 three, so - - 9 MR. WALKER: But that includes the 10 garage . 11 MR. CLAESSON: That ' s not including the 12 garage . 13 MR. WALKER: So the basic unit is 1400 14 square foot? 15 MR. CLAESSON: Yes . 16 MR. WALKER: What will the second unit 17 be? 18 MR. CLAESSON: Approximately another 450 19 square foot . 20 MR. WALKER: So you ' re adding 450 square 21 foot? 22 MR. CLAESSON: Correct . 28 by 19 . 23 MR. WALKER: And will that be the entire 24 second unit? DepoCourt Reporting Service, Inc . (630) 983-0030 Page 10 1 MR. CLAESSON: That will be the entire 2 second floor above -- 3 MR. WALKER: But that ' s a separate unit . 4 You are making a duplex. 5 MR. CLAESSON: Yes , sir. 6 MR. WALKER: So one unit will have 7 1400 square feet, the other will have 450 . 8 CHAIRMAN BAKER: No, no. 9 MR. CLAESSON: No, they' ll be the same . 10 This is what I have now; I 'm going to put an 11 addition above here, so this will be one unit . 12 And then this here is a tri-level . I have three 13 foot buried here . One - - 14 They are basically mimicking each 15 other; they' re the same unit, same square footage, 16 just with the wall down the middle . 17 You don' t - - It doesn' t look like 18 the same height because this level is a tri-level 19 and it ' s under the ground level, so I have one 20 level here, if you could like look behind the 21 garage, and another level , one level here and 22 another level . 23 MR. WALKER: So are you saying both 24 units will be 1400 square foot? DepoCourt Reporting Service, Inc . (630) 983-0030 Page 11 1 MR. CLAESSON: No, sir. No, sir. 2 MR. HIRSCH: No, 925 . 3 MR. CLAESSON: Yeah. Yes . Separate -- 4 Beforehand the whole thing together, with this , 5 this and this , was 1400 . I 'm adding about 450 and 6 I 'm splitting it in half, so you ' re looking at 7 about -- I haven' t done the exact, but I 'm looking 8 at about 950 apiece . Does that sound about right? 9 MR. WALKER: Okay. So you ' re saying 10 that both units would be somewhat equal at 950 . 11 MR. CLAESSON: Very close to equal , if 12 not identical . 13 MR. WALKER: How many bedrooms would 14 each unit have? 15 MR. CLAESSON: Three . 16 MR. WALKER: Each unit would have three? 17 MR. CLAESSON: Yes , sir. 18 CHAIRMAN BAKER: How many baths? 19 MR. CLAESSON: One bath in the right 20 unit, two baths in the left unit . That ' s just 21 because it ' s all -- 22 MR. WALKER: And each would have a 23 kitchen you said? 24 MR. CLAESSON: Each would have a DepoCourt Reporting Service, Inc . (630) 983-0030 Page 12 1 kitchen, yes . 2 MR. WALKER: And to accomplish this, you 3 have to forego the two-car garage? 4 MR. CLAESSON: No, the two-car garage 5 will stay. To do this all I have to do is add the 6 second story to the right half of the house . 7 MR. WALKER: There will be a garage? 8 MR. CLAESSON: There will be a two-car 9 garage, one car for each side, and then I have 10 off-street parking enough to accommodate three 11 cars for each apartment all off the street, 12 because my driveway can accommodate two cars on 13 each side and then the garage can accommodate one 14 car on each side . 15 CHAIRMAN BAKER: Any other questions 16 from board members? 17 MR. WALKER: One other. When I asked 18 about the bedrooms , so basically each unit ' s going 19 to be three bedrooms , one and maybe two baths . 20 How about any other living areas? 21 MR. CLAESSON: Living room, dining room. 22 MR. WALKER: And what ' s the size of 23 those going to be? 24 MR. CLAESSON: These are all laid out DepoCourt Reporting Service, Inc . (630) 983-0030 Page 13 1 here, if you care to look at it . 2 MR. WALKER: I ' ll accept what you tell 3 me . 4 MR. CLAESSON: Let ' s see . I have - - The 5 dining rooms are about 9 by 11 . The kitchens are 6 looking to be approximately 8 by 13 , the other one 7 is more like 10 by 13 . 8 The bedrooms are coming out to be 9 about 8 by 11 , a master bedroom bigger than that 10 on the one unit, and a master bedroom bigger on 11 the other unit by a few feet . 12 Living area, big living area, you ' re 13 looking at about four, 12 , 16 -- 17 by 14 approximately 14 on the one, and the other side is 15 a little bit smaller than that because of the 16 laundry room, and that ' s four -- again, about 15 17 by 14 it looks to be . 18 Dishwasher in each unit, gas range . 19 The one unit has an extra bathroom because it 20 already was there, so the one unit had a bathroom 21 downstairs and a bathroom upstairs . The other one 22 I 'm adding a bath to. 23 CHAIRMAN BAKER: If there ' s no more 24 questions , I ' ll take questions from the public . DepoCourt Reporting Service, Inc . (630) 983-0030 Page 14 1 None? 2 MR. SKINNER: None . 3 MR. JOHNSON: No . 4 CHAIRMAN BAKER: Is there anyone in the 5 audience that wishes to discuss this tonight? 6 Please raise your hand. when you stand up, please 7 state your name so that we can have it recorded. 8 Sir. 9 MR. GABOR: My name is Peter Gabor, 10 G-A-B-O-R, and it sounds like based on the 11 gentleman' s statements it ' s a done deal , 12 apparently he talked to everybody who said it ' s 13 going to be approved, so I don ' t know why there is 14 a Board of Appeals . Apparently it ' s not a done 15 deal . 16 I hope it ' s not a done deal because 17 I 'm not familiar - - familiar with the six other 18 duplexes that are down the road, six other ones, 19 as far as whether they meet the requirements , but 20 I do know that the gentleman' s asking for a 21 variance to the lot size because his lot is too 22 small , the width of his lot is short by 75 feet 23 and the density requirement is not met . 24 So basically my problem with another DepoCourt Reporting Service, Inc . (630) 983-0030 Page 15 1 duplex on the street where I live is that how many 2 is enough. 3 I talked to a realtor from Coldwell 4 Banker and she ' s told me that the value of the 5 single family homes on Walter Street will be less 6 because of the appearance of the street, and a lot 7 has to do with the appearance of the duplexes . 8 If you take a drive down Walter 9 Street, you will see some homes , duplexes , for 10 sale, some apartments for rent constantly. 11 A majority of the duplexes don ' t 12 have blacktop, their gravel is in the street, so 13 it ' s like a big gravel parking lot as you ' re 14 driving down the road, Mill Street . 15 I was here at the last meeting and 16 after that I talked to all of my neighbors, and 17 apparently the information that I got was that the 18 gentleman does not live there, has not lived there 19 for years , which is contrary to what was told here 20 last month, and that ' s - - that ' s fine, except tell 21 the truth. 22 My concern is that who ' s going to 23 move into those apartments? Is it going to be a 24 sex offender? Is it going to be a drug addict? DepoCourt Reporting Service, Inc . (63 0) 983-0030 Page 16 1 Is it going to be a house of ill repute? 2 You put down a thousand dollar 3 deposit for security, trash the house, you 4 disappear, you 've got nothing invested. 5 Us homeowners have got hundreds of 6 thousands of dollars invested in our homes , and if 7 Yorkville wants to progress instead of taking care 8 of the special interests of one person, take care 9 of the special - - take care of the interests of 10 the majority. 11 You know, the thing that ' s on the 12 news today, we ' re the 99 percent, he ' s the one 13 percent, well , that applies to Walter Street . The 14 people who own the single family homes who live 15 there are the majority. The people who own the 16 duplexes who don ' t live there, all they want is 17 income so that they can pay their mortgage . 18 I ' d love to rent out two of my rooms 19 because my children are gone and, you know, I 20 could get extra money, but maybe I should ask for 21 a variance and do that, but I talked to my 22 neighbor right next to me on Illini Drive, they - - 23 Speaking of cars , do I want to see six cars in one 24 driveway? You see the whole street parked up all DepoCourt Reporting Service, Inc . (630) 983-0030 Page 17 1 night . 2 One of the cars of my neighbors , the 3 Pape ' s , was vandalized in August, some piece of 4 equipment was taken, and in the back seat somebody 5 either poured a liquid or poured urine on the back 6 seat, and I don ' t know -- I 'm not saying the 7 people in the duplexes or the single family homes 8 are the culprits , but let ' s make Walter Street a 9 community of single family homes and let ' s leave 10 the six duplexes , and enough is enough. 11 CHAIRMAN BAKER: All right . Thank you 12 very much for sharing your opinion with us 13 tonight . 14 MR. GABOR: You ' re welcome . 15 CHAIRMAN BAKER: Does anyone wish to ask 16 him any questions on anything that he said? 17 (No response . ) 18 CHAIRMAN BAKER: Very good. Would you 19 like to state an opinion tonight? If so, please 20 stand and state your name . 21 MR. SOKOLOWSKI : Hi , my name is Dan 22 Sokolowski , and I 'm here to also comment on the - - 23 in essence, first of all , the residency of this 24 gentleman here, and truly, we live -- kind of DepoCourt Reporting Service, Inc . (630) 983-0030 Page 18 1 share kitty-corner backyards , and I haven ' t seen 2 him there full-time . I know he has been there . 3 When we first moved in, there wasn' t 4 a lot of upkeep in the backyard, the dogs were 5 always back there, and to me, it didn ' t seem like 6 it was well kept or well maintained. 7 Certainly things are different now, 8 he has a younger daughter, he ' s responsible for 9 her, and I know that is probably why he is doing 10 this , he has a family he is responsible for . 11 However, to Peter ' s comment is like 12 I -- you know, tell the truth. It ' s - - You 13 haven ' t been there the whole time, so let ' s be 14 honest . 15 The other question I have is -- 16 possibly the board can answer this - - we currently 17 have parking restrictions in our area, so there is 18 no street parking for ourselves , so how many cars 19 can a driveway satisfy with how many residents 20 that may actually be licensed drivers with 21 vehicles? 22 How many vehicles does this 23 gentleman own and what will he need to keep in the 24 driveway? I 'm just, you know, stating the obvious DepoCourt Reporting Service, Inc . (630) 983-0030 Page 19 1 here . 2 So we have issues with parking in 3 our area as it is . I have multiple vehicles and 4 it is difficult for me to park in my short 5 driveway, and I just can ' t imagine that being easy 6 to do either having multiple tenants . 7 CHAIRMAN BAKER: Those are very good 8 questions . As far as the parking goes , I don ' t 9 believe there is a sidewalk in front of his house, 10 and I don ' t believe we ' ll be requiring one . 11 MS . NOBLE : No. 12 CHAIRMAN BAKER: Which means he can use 13 it all the way out to the street because he ' s not 14 crossing a pedestrian access . 15 MR. SOKOLOWSKI : Okay. 16 CHAIRMAN BAKER: That I do know. As far 17 as the other topics you have brought up, would you 18 like to respond to any of those? 19 MR. CLAESSON: I definitely would. I 20 bought the house in 199 . Me, my wife, her three 21 kids and my one daughter, moved in. I lived there 22 with them until 106 . I went through a divorce . 23 I ' ll admit during the divorce I may 24 have let my yard go a little bit . My life wasn ' t DepoCourt Reporting Service, Inc . (630) 983-0030 Page 20 1 in perfect order and I may not have mowed my lawn 2 on time . I apologize to you for that . 3 The reason I moved out temporarily 4 was my girlfriend has lymphoma, was going through 5 chemotherapy for about a 12 to 11-month period of 6 time . 7 I rented my portion during that 8 period of time . I moved in with her, took care of 9 her. She went through her chemotherapy and she is 10 now feeling better . After she got back on her 11 feet, I moved back into my house . 12 The only reason it was that duration 13 of time is because I didn ' t want to move my 14 daughter from one house to the other house, 15 otherwise I would have been back in less than the 16 amount of time, but since I wanted to keep her and 17 not move her during the school year, I was gone 18 for a year. Not years , but one year. And that 19 was why, because I wanted to take care of her 20 while she was under chemotherapy, and that ' s the 21 truth, and I can give you name and information and 22 everything if you would like to check up on it . 23 As far as the gravel in the street, 24 that ' s not my house . I have a concrete driveway. DepoCourt Reporting Service, Inc . (630) 983-0030 Page 21 1 My house does not apply to the gravel in the 2 street . 3 Not lived there, that ' s my reasoning 4 why I didn ' t live there . You know, maybe shame on 5 me, maybe not . I 'm going to take care of my 6 girlfriend when she ' s going through chemotherapy. 7 Who will rent it , you know, you 've 8 got all these other rental properties . If he ' s 9 worried about sex offenders , we ' re next to a 10 school . They will all have to - - you know, they 11 all have the restrictions next to the school . If 12 you ' re worried about that, you ' re going to worry 13 about that with all of those . 14 He says homeowners have hundreds of 15 thousands of dollars invested into their house . 16 So do I . I am a homeowner and I have that amount 17 of money invested in my house, too, so I do have a 18 vested interest in my property, in how it ' s 19 maintained, how it ' s kept, so I don' t see how that 20 really applies to me . 21 I 'm not 99 percent and I 'm not the 22 one percent because six houses out of 14 are 23 already duplexes . That ' s not really one percent . 24 A three-bedroom apartment, as far as DepoCourt Reporting Service, Inc . (630) 983-0030 Page 22 1 that goes , I suppose they could have three cars to 2 each one . I 'm looking to rent to a family with 3 some kids , maybe two cars . You know, even if they 4 do have three cars in each, it ' s one in the garage 5 and two in the driveway. That ' s I think perfectly 6 acceptable . It ' s all off of the street . And I 7 actually have space in front of my house that the 8 other duplexes already park there, so my house is 9 accommodating some of the other neighbors already. 10 Let ' s see . As far as Mr. Gabor, 11 he ' s concerned about all these duplexes , but all 12 of these duplexes - - I went down to the County -- 13 were already built , standing, and being rented 14 when this gentleman already bought his house . 15 So he knew he was buying a house on 16 a street with rental property. Now that he ' s 17 unhappy living there with the rental property, I 18 don ' t really see how that pertains to my 19 particular instance, you know. The rental 20 property was there ahead of time before he bought 21 it . If it was a huge issue with him, he at least 22 knew it was there, you know. 23 I touched on Mr. - - Dan ' s, as far 24 as me not keeping my yard, well , you know, that DepoCourt Reporting Service, Inc . (630) 983-0030 Page 23 1 was for a short period of time . It ' s been kept 2 well now. 3 I do have a daughter, she goes to 4 school right down the street, she walks to that 5 school , and I plan on renting to, you know, other 6 families, not - - I 'm certainly not going to rent 7 to three single men or three single people to come 8 in there and disturb the neighborhood. That ' s not 9 going to be from me . 10 I guess I touched on everyone ' s 11 topics . The driveway, like I said, you ' re worried 12 about all the cars . On my property, it can 13 accommodate six cars, so why can' t I park six cars 14 on my property? I mean, it ' s my property, it ' s my 15 driveway. It can accept all of it . 16 MR. SOKOLOWSKI : Not saying you can ' t , I 17 just asked. That ' s all . 18 MR. CLAESSON: So, I mean, it ' s the 19 other duplexes that have on the street parking, 20 not what I want to do to mine, so I don' t really 21 see all of these issues pertaining to me . Seems 22 like some of these issues are just pertaining to 23 the circumstances and where they live and the 24 situation he lives in. DepoCourt Reporting Service, Inc . (630) 983-0030 Page 24 1 He ' s right, there are a lot of 2 duplexes on that street already. That ' s why I 3 don ' t think it ' s a big stretch for mine . 4 And my house is a home - - If you 5 were to look at it from the outside when I get 6 done with my addition, it still looks like a home, 7 it doesn ' t look like a duplex. 8 I showed you the front picture of 9 it . It still looks like a single family home, it 10 just looks like a bigger single family home . It 11 doesn ' t look like any of those other duplexes . 12 So as far as the rental of the 13 property value going down, if I was building one 14 of these half-roofed duplexes like that, I could 15 see it going down. 16 And I think Mr. Gabor is upset, he 17 lives over here directly by two of these, of the 18 less attractive looking duplexes, and one of these 19 backs up directly to his property, and he stated 20 the other day he was unhappy with the pets going 21 in his yard and this and that, but here again, all 22 due respect, that ' s not my property, that ' s this 23 other gentleman ' s property, and that ' s not my dog, 24 that ' s their dog, and my house is not even DepoCourt Reporting Service, Inc . (630) 983-0030 Page 25 1 visible . 2 If he steps out his front door, he 3 cannot even see my house . Can ' t even see it . So 4 is it going to affect his view? Is it going to 5 affect the street like the other ones? I don' t 6 think so . I think it will make my house look 7 bigger, nicer and add value . 8 I think if you just say just the 9 rental property, yeah, it might decrease, but as 10 you can see from the drawings , you would never 11 know that ' s a duplex. You would never know it 12 from the street . I mean, you really wouldn ' t . 13 And there ' s no way to tell . It looks just like -- 14 just like a regular family home . 15 This is - - this is what I look to 16 build. What I already have there is this very, 17 very roof . This roof slid down. That ' s what my 18 house looks like right now. 19 I have two levels , and that ' s what 20 it ' s going to look like afterwards . Just one 21 extra story accommodating some more living space . 22 I 'm in construction, you know, I got hit by the 23 recession really hard, and my mortgage is really 24 trumping me now, so I have to rent out part of my DepoCourt Reporting Service, Inc . (630) 983-0030 Page 26 1 house to keep from losing my house . I 've been 2 paying on it for 13 years . I don ' t - - 3 MR. SKINNER: Excuse me . Point of 4 order, Mr. Chairman. He should be addressing the 5 board, not other members in the audience . 6 MR. CLAESSON: Oh, I 'm sorry. 7 CHAIRMAN BAKER: Very good. Point of 8 order taken. 9 MR. CLAESSON: I just wanted them to see 10 what I was doing. 11 CHAIRMAN BAKER: I understand, and all I 12 want is everyone to get along and be happy, so 13 that ' s why I let things slide . 14 MR. CLAESSON: Oh, I 'm sorry. I didn ' t 15 understand I was doing something wrong. 16 MR. SOKOLOWSKI : Does the tax basis 17 change at all from a single family home to a 18 duplex? 19 CHAIRMAN BAKER: No, it ' s not really 20 going to change at all . 21 MR. SKINNER: Yes , they do . 22 CHAIRMAN BAKER: Not really. 23 MR. SKINNER: I 'm a duplex owner. 24 MR. JOHNSON: How is it - - DepoCourt Reporting Service, Inc . (630) 983-0030 Page 27 1 MR. SKINNER: Well , when it was zoned as 2 one piece of property on one tax bill , my tax bill 3 was $7 , 000 . When I split it into two separate 4 dwelling units , two separate owners , it went 5 immediately to $8 , 000 , $4 , 000 per side . 6 Subsequently each side has gone up . 7 MR. JOHNSON: I have a duplex and I own 8 the whole thing and it hasn' t done any of that . I 9 mean - - 10 MR. SKINNER: But you own both sides , 11 right? 12 MR. JOHNSON: Right . 13 MR. SKINNER: When I split mine into two 14 tax bills is when it split . 15 MS . NOBLE : Your unit will be a rental , 16 so you will be the only owner, one parcel . 17 MR. CLAESSON: Absolutely. Well, my 18 taxes just went up 40 percent this year, so it ' s 19 not like I 'm not paying taxes , I certainly am, you 20 know. 21 CHAIRMAN BAKER: So yours won ' t be 22 affected, where yours will because you sold it 23 off , both halves - - 24 MS . NOBLE : His won ' t be affected. DepoCourt Reporting Service, Inc . (630) 983-0030 Page 28 1 MR. SKINNER: I sold half . 2 CHAIRMAN BAKER: Right . But no, that ' s 3 still a single family home and it ' s not going to 4 be - - 5 MR. SKINNER: His is -- He can sell half 6 of his . 7 MS . NOBLE: He would have to split the 8 lot . 9 CHAIRMAN BAKER: No . 10 MS . NOBLE : His house, his lot, would 11 not be able to be split unless he comes in for 12 another variance . 13 MR. CLAESSON: No. 14 MR. SKINNER: Exactly, that ' s - - 15 CHAIRMAN BAKER: Right . Well , yeah, he 16 would need another variance to do so . 17 MR. SKINNER: Exactly. Well , it could 18 be split . It would be almost a condominium. 19 CHAIRMAN BAKER: Yeah, but he would have 20 to come back before us to do that . 21 MR. SKINNER: Whatever, but yes , he 22 could. 23 MR. CLAESSON: Apologize for not 24 addressing the board earlier. DepoCourt Reporting Service, Inc . (630) 983-0030 Page 29 1 CHAIRMAN BAKER: That ' s quite all right . 2 Yes , sir. 3 MR. GABOR: So your property went from a 4 single family to a duplex and your taxes went up? 5 MR. SKINNER: No, no. My property - - I 6 built a duplex. 7 MR. GABOR: Okay. And your taxes went 8 up a thousand dollars? 9 MR. SKINNER: When it was one -- one tax 10 bill - - 11 MR. GABOR: Right . 12 MR. SKINNER: - - I owned half and rented 13 half . When I sold half, I had to split the tax 14 bill . Then at that time I had to have two tax 15 bills . 16 I went from 3500 per side, 7 , 000 17 total actually, but one tax bill , so it was - - 18 they still pay taxes, they paid it in rent . When 19 I sold half, the new owner then and mine went from 20 3500 to $4 , 000 . 21 MR. GABOR: Okay. The assessor who 22 evaluates the value of single family homes, 23 duplexes , has certain things to go by, the square 24 footage, what ' s usable, what ' s not usable, and the DepoCourt Reporting Service, Inc . (63 0) 983-0030 Page 30 1 equation does not take into consideration that if 2 it ' s a duplex and it has a family of four, two 3 kids , family of five, three kids in each, that ' s 4 six more kids going to school , all the school 5 budget is financed by real estate taxes , so right 6 now the value of my property because of the 7 economy has gone down, the real estate taxes have 8 not . 9 Someone ' s going to have to pay for 10 the lunches for those kids , someone ' s tax money is 11 going to have to pay for the arts , the activities , 12 and I am not against education, I have a college 13 degree, both my children have a college degree, my 14 wife is a teacher. What I 'm saying is there ' s no 15 way to know who is going to rent that apartment . 16 You may think of the ideal I 'm going 17 to rent only to a married couple, no single men, 18 no single girls , no wild parties , but that ' s a - - 19 that ' s a pipe dream. 20 The reality is it ' s quite possible 21 each apartment is going to be cluttered with ten 22 people, six kids, and all I 'm -- I 'm not against 23 the duplex, and I knew the duplexes were there 24 when I purchased my house, and I purchased my DepoCourt Reporting Service, Inc . (63 0) 983-0030 Page 31 1 house . 2 All I 'm saying is the village of 3 Yorkville should have some kind of a guideline as 4 to how you plan the streets by - - the street Dan 5 lives on is all single family. It ' s beautiful . 6 Walter Street is quite - - it ' s like day and night . 7 Just planning for the future, I have 8 no problem with the duplexes that are there . I 9 don ' t think Walter Street needs any more . It ' s 10 that simple . Because not only does Walter Street, 11 but when you go on Mill Street, all those homes 12 are duplexes . 13 Is Yorkville going to be just -- I 14 mean, everybody -- maybe I should get my home into 15 a duplex. I 've got three acres , and one side can 16 have an acre and a half, one can have an acre and 17 a half, and I can live in one and -- you know, is 18 that what Yorkville wants , everybody who is 19 entitled to having a duplex do it? I don ' t think 20 so. 21 It should be a single family 22 community with planning for duplexes, townhomes, 23 condominiums , apartments, but it ' s got to be 24 planned, not random where we already have six, and DepoCourt Reporting Service, Inc . (630) 983-0030 Page 32 1 I don ' t think I 'm out of line in saying six is 2 enough. 3 CHAIRMAN BAKER: Thank you for your 4 comments tonight . If anyone has any new 5 information to speak of, I will listen to it . 6 Otherwise I have a letter from Russell and Lisa 7 Pope -- Pap? 8 MR. GABOR: Pape . 9 CHAIRMAN BAKER: Pape, excuse me . I 'm 10 sorry. They are at 320 Illini Drive, and it ' s to 11 the City Clerk . 12 The letter states : We are unable to 13 attend the public hearing for the board -- for the 14 appeal , but would like to share our comments and 15 concerns . 16 The lot in question resides on 17 Walter Street . While there are already duplex 18 units on Walter Street, those units were designed 19 and built as duplexes on lots that were sized for 20 duplexes . 21 The lot in question currently 22 contains a single family unit, but for the last 23 couple of years , that single family unit has been 24 converted into two separate unit dwellings by DepoCourt Reporting Service, Inc . (630) 983-0030 Page 33 1 transitioning a garage space into a living area . 2 I would like to recommend not 3 approving this appeal on the following concerns : 4 Number one, the lot size is not significant to 5 hold a duplex unit and the zoning should not be 6 changed to get around that . It is barely able to 7 hold a small single family house right now; 8 Number two, there is no way we 9 should -- and "no way" is capitalized -- we should 10 allow the density to be increased because of 11 garage space -- garage space would be gone, all 12 the vehicles would have to park outside, and the 13 driveway is shortened and can barely hold four 14 vehicles ; 15 Number three, the owner, to our 16 knowledge, has not been living there for the past 17 couple of years , but was renting it out to several 18 tenants, operating it as a duplex rental unit 19 already. 20 I have met and talked to the owner, 21 he is a nice man, I have no personal grievance 22 against him; however, I do not see that allowing 23 this duplex appeal would improve the neighborhood 24 at all . In fact, could further reduce the value DepoCourt Reporting Service, Inc . (630) 983-0030 Page 34 1 of units in the immediate area, including my home . 2 Walter Street supports duplex 3 housing units, but within the bounds of zoning, 4 and was set up for a good reason in the past . 5 There is no reason to make an exception for the 6 zoning in this case . 7 The house was designed as a single 8 family house and should not be converted, nor does 9 the lot size support the duplex living 10 arrangement . Sincerely, Russell and Lisa. 11 I ' d like to put that into evidence 12 or whatever. 13 MS . NOBLE : Record. 14 CHAIRMAN BAKER: Record. All right . I 15 would like to thank everyone for their opinions 16 tonight . 17 MR. WALKER: I have a question. Can I 18 do that? 19 CHAIRMAN BAKER: If you want to do it in 20 the public hearing, I will accept it, yes . 21 MR. WALKER: All right . As long as I 22 can discuss that with the board, I don' t care 23 whether it ' s public or not . 24 CHAIRMAN BAKER: I don' t care, that ' s DepoCourt Reporting Service, Inc . (630) 983-0030 Page 35 1 fine . 2 MR. WALKER: The question which I asked, 3 the existing duplexes on Walter Street, they' re 4 non-conforming; is that correct? 5 MS . NOBLE : For -- 6 CHAIRMAN BAKER: No, that ' s not correct . 7 MS . NOBLE : Are you asking me? 8 MR. WALKER: Yes . 9 MS . NOBLE : There are two standards, 10 yes . On Page 2 of the memo, it lists all of the 11 units on Mill and Walter Street, showing that 12 most, if not all , are not in conformance with the 13 current R2 zoning. 14 MR. WALKER: But does that mean with the 15 status of non-conforming that the zoning was 16 passed after those homes had already been 17 constructed? 18 MR. JOHNSON: Yes . 19 MS . NOBLE : Yes . 20 MR. WALKER: All right . And what we ' re 21 asking for here now is a variance, which is 22 different from a non-conforming status . 23 MS . NOBLE : Correct . 24 MR. WALKER: If it was a non-conforming DepoCourt Reporting Service, Inc . (630) 983-0030 Page 36 1 status , if these homeowners or property owners 2 would make major improvements , then they would 3 have to seek variances ; is that correct? 4 MS . NOBLE : Correct . 5 MR. WALKER: Okay. 6 MS . NOBLE : Or bring the property into 7 compliance . Yes . 8 MR. WALKER: Thank you. 9 CHAIRMAN BAKER: Very good. 10 MS . NOBLE : May I add something? 11 CHAIRMAN BAKER: You may certainly add 12 anything you like, just let me know. 13 MS . NOBLE : Thank you . I would like to 14 give a little history on the hearing. Last month, 15 as the gentleman mentioned, this project was up 16 before the Plan Commission for the zoning. Right 17 now it is zoned R2 , which are all the properties 18 on Mill and Walter Street . 19 The rezoning was recommended for 20 approval 5 to 2 , and now we ' re here with the 21 actual variances that are requested. 22 On Page 2 of your memo, it lists 23 each of the properties on Walter and Mill Street, 24 those that are duplexes , and it shows the lot DepoCourt Reporting Service, Inc . (630) 983-0030 Page 37 1 size, the approximate lot width, and the density. 2 If you notice, each of those 3 properties , I believe there are seven, do not meet 4 their current R2 , as well as this property does 5 not meet its current R2 zoning requirements for 6 both. 7 Lot sizes for most are less than the 8 15 , 000 square feet that ' s required. Lot sizes - - 9 the lot width are -- pretty much most of them are 10 less than the hundred feet that are required, and 11 the density is greater. 12 So this property is in line with the 13 character and density that already exists within 14 the actual prop - - the actual fabric of the 15 neighborhood already, and that ' s something that 16 should be considered when the Zoning Board of 17 Appeals considers the variance . And you have your 18 standards listed. 19 CHAIRMAN BAKER: Very good. Thank you 20 for that . Now, if there are no more discussions 21 with the board, I wish to have a motion to close 22 the hearing. 23 MR. JOHNSON: Jeff? 24 CHAIRMAN BAKER: I 'm sorry. Yes, DepoCourt Reporting Service, Inc . (630) 983-0030 Page 38 1 George . 2 ALDERMAN GILSON: Just a quick question. 3 Krysti , does that mean that any of them have lot 4 sizes this small , though? 5 MS . NOBLE : Yes , they do. Yes , they do. 6 This lot size -- the question - - The property in 7 question is about 9100 square feet and, let ' s see, 8 you have 303 Walter Street, which is 9150 ; 305 , 9 9500 ; 311 , 9100 ; 313 , 9150 ; and 310 , which is 10 9500 square feet . 11 ALDERMAN GILSON: So a total of what? 12 CHAIRMAN BAKER: Four, 13 MS . NOBLE : There is one, two, three, 14 four, five . 15 CHAIRMAN BAKER: Five . I 'm sorry. 16 MS . NOBLE : Five, not including your 17 property. 18 MR. CLAESSON: The width - - the 19 requirement is a hundred feet? 20 MS . NOBLE : The width for R2 is 80 , and 21 the width that you ' re going for is 100 , for the 22 R2D, and out of 80 - - with a requirement of 23 80 square feet in the current R2 zoning, only two 24 meet that requirement , and those are the two DepoCourt Reporting Service, Inc . (630) 983-0030 Page 39 1 corner lots which are on Mill Street . The others 2 are about averaging the same width as yours , about 3 70 , 75 feet, linear feet . 4 CHAIRMAN BAKER: All right . Is it new 5 information or repeating old? 6 MR. GABOR: Question . What is the 7 current requirement for a duplex size-wise that -- 8 CHAIRMAN BAKER: Lot size? 9 MR. GABOR: Yes . 10 CHAIRMAN BAKER: 15 , 000 square feet . 11 MR. GABOR: Okay. So if he ' s -- The 12 existing duplexes are basically - - they' re 13 grandfathered in? 14 MS . NOBLE : Correct . They are legally 15 non-conforming, yes . 16 MR. GABOR: And anyone building a new 17 one that ' s not grandfathered in would have to go 18 by the current? 19 MS . NOBLE : Correct . 20 CHAIRMAN BAKER: That is correct . 21 MR. GABOR: So that ' s where he falls 22 short . 23 CHAIRMAN BAKER: Very good. Does anyone 24 have anything else they wish to speak in the DepoCourt Reporting Service, Inc . (630) 983-0030 Page 40 1 public hearing? 2 (No response . ) 3 CHAIRMAN BAKER: If not, I ' ll entertain 4 a motion to close the public hearing. 5 MR. JOHNSON: So moved. 6 MR. WALKER: Motion to close the public 7 hearing. 8 CHAIRMAN BAKER: Second? 9 MR. JOHNSON: Second. 10 CHAIRMAN BAKER: Very good. All those 11 in favor? 12 (A chorus of ayes . ) 13 CHAIRMAN BAKER: Opposed? 14 (No response . ) 15 CHAIRMAN BAKER: All right . Very good. 16 Thank you all for coming tonight . 17 (Which were all the 18 proceedings had in the 19 public hearing portion 20 of the meeting. ) 21 - --000- - - 22 23 24 DepoCourt Reporting Service, Inc . (630) 983-0030 Page 41 1 STATE OF ILLINOIS ) ) SS . 2 COUNTY OF LA SALLE ) 3 I , Christine M. Vitosh, a Certified 4 Shorthand Reporter, do hereby certify that I 5 reported in shorthand the proceedings had at the 6 hearing of the above-entitled cause and that the 7 foregoing Report of Proceedings , Pages 1 through 8 42 , inclusive, is a true, correct, and complete 9 transcript of my shorthand notes so taken at the 10 time and place aforesaid. 11 I further certify that I am neither 12 counsel for nor related to counsel for any of the 13 parties to this suit, nor am I in any way related 14 to any of the parties to this suit, nor am I in 15 any way interested in the outcome thereof . 16 I further certify that my 17 certificate annexed hereto applies to the original 18 transcript and copies thereof , signed and 19 certified under my hand only. I assume no 20 responsibility for the accuracy of any reproduced 21 copies not made under my control or direction. 22 23 24 DepoCourt Reporting Service, Inc . (630) 983-0030 Page 42 1 In testimony whereof, I have 2 hereunto set my hand this 14th day of November, 3 A.D. , 2011 . 4 5 6 Christine M. Vitosh, CSR 7 CSR No. 084-002883 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 DepoCourt Reporting Service, Inc . (630) 983-0030 ctrl United City of Yorkville 43 800 Game Farm Road Yorkville, Illinois 60560 TeIephone: 630-553-4350 Fax: 630-553-3436 PC# APPLICATION & PETITION ANNEXATION, PLANNED UNIT DEVELOPMENT, ZONING OR SPECIAL USE REQUEST Development Name: lE---c5�%K1%�i� j/d MA of Submission: Requesting: 0 Annexation Zoning a Planned Unit Development n Special Use: 1. Name of Petitioner(s): 2C)& ✓4- C n A e-S O!-) Address: COD Phone Number: Fax Number: Email Address: _ _�. ��,�, ,.(k-., xgD 5 4 G G , 4-% Relationship of Petitioner(s)to subject property: Owner d Developer 0 Contract Purchaser 2. Name of holder of legal title, if different from #1: tJ�- 0n6l,C. d1 o✓�L c If legal title is held in a Land Trust, list the names of all holders of any beneficial interest therein: 3. a). (i). Street address and physical location of subject property: (ii). Zoning of surro nding parcels: North: South: East: ' West: -� b). Legal description of property; attach as Exhibit°A°. ('T 9 EJGxwvn) .3rd c)4- vU,4, c). Total Acreage: ` 1 d). Kendall County Parcel Number(s)of property: ©Z ' ` _� 7 `OQ(00 e). Current Zoning Classification: .S 1' ylL_ f). Zoning Classification Requested: ;• ~ g). Is this property within City limits? Yes No, requesting annexation United City of Yorkville Annexation,PUD,Zoning,Special Use Application Revised: 1.29.09 44 4. Names and addresses of any adjoining or contiguous landowners and landowners within 500' entitled to notice of petition under any applicable City ordinance or State Statute: Attach a separate list and label as Exhibit"B", 5. List all governmental entities or agencies required to receive notice under Illinois law: tyb C C P--, �. cc 6. List the Illinois Business Tax Number(IBT#)for the State of Illinois and names of businesses located on subject property to be annexed: 7. Does a flood plain exist on the subject property? 8. Do Electors reside on the subject property? If so, they must execute this petition to annex. (Electors as defined by Illinois Law is a resident of the parcel who is a registered voter. Legal owners of the annexing parcel must sign the petition regardless of place of residence or legal voting status.) 9. Contact Information: Name, address, phone number, fax number, and email address of person to who inquiries rega ding this p tion may be directed: �D 7s a,� -IQ .mac 60 s 60 .d �� L��ess ri 630 - 9 9 5->0by k-(6";�fv"&D, 400 .4,0 x., -- Attorney: Name: Address: Phone Number: Fax Number: Email Address: Engineer: Name: Address: Phone Number: Fax Number: Email Address: Land Planner: Name: Address: Phone Number: Fax Number: Email Address: United City of Yorkville Annexation,PUD,Zoning,Special Use Application Revised: 1.29.09 45 10. Submit the following to the Community Development Department in order to be scheduled for the necessary committee meetings. An incomplete submittal could delay the scheduling of your project. a. Original application with legal description plus 35 copies. b. Appropriate filing fee(Please refer to page 4 of this application to"Petitioner Route, Step 1, Fees"and/or contact the Community Development Department for verification of this amount.) c. Concept or Preliminary Site Plan: 35 sets folded to fit in a 10"x 13"envelope. d. One CD containing one electronic copy(pdf) of each of the signed application (complete with exhibits) legal description, and site plan. In witness whereof the following petitioner(s)have submitted this application under oath and verify that to the best of their knowledge its contents are true and correct and swear that the property to be annexed is contiguous to the United City of Yorkville. Date: E Petitioner(s) Signature: (All legal property owners:signatures must appear on this application.) Subscribed and sworn to before me this 7 fA- day of L, Jtda, 20.9/ M EAL SEM T}.�E OF ILLINOIS l PPLICATION MUST BE NOTARIZED. RE5:11/19/11 United City of Yorkville Annexation,PUD,Zoning,Special Use Application Revised: 1.29.09 46 ANNEXATION, PLANNED UNIT DEVELOPMENT,ZONING OR SPECIAL USE REQUEST PETITIONER ROUTE Step 1: Petitioner must submit a completed application, fees` and all pertinent materials to the Community Development Department a minimum of 45 days prior to the targeted Plan Commission meeting. Petitioner is responsible for making submittals to other review agencies such as Kendall County, Illinois Department of Transportation, Illinois Department of Natural Resources, U.S. Army Corps of Engineers, etc., to allow timely review by City. *Fees: a. Annexation or Annexation and Rezoning -$250 plus $10 per acre for each acre over 5 acres b. Rezoning only- 20 lus$10 per acre for each acre over 5 acres c. Special Use-$250 plus$10 per acre for each acre over 5 acres d. Engineering Review Fees- 1.25% of the approved engineer's estimate of cost of all land improvements, to be determined by City Engineer. e. Planned Unit Development fee-$500 f. Engineering Review Deposit-up to 1 acre =$1,000; over 1 acre but not over 10 =$2,500 over 10 acres, but not over 40 =$5,000 over 40 acres, but not over 100= $10,000 over 100 acres=$20,000 g. Deposit for Outside Consultants-under 2 acres =U-199 ., 2 to 10 acres = $2,500 over 10 acres=$5,000 Note: Owner/Developer will be responsible for payment of recording Fees and costs, public hearing costs including a written transcription of public hearing and outside consultant costs (i.e. legal review, land planner, zoning coordinator, environmental, etc.). Should Owner/Developer not pay these fees directly, they will be responsible for reimbursing the United City of Yorkville for the aforementioned fees and costs. Note: You must present your plan at each of the meetings below as indicated. Step 2: Plan Council: The Plan Council meets the 2nd and 4d'Thursday of the month at 9:00 a.m. in the city conference Room. Upon recommendation by the Plan Council, you will move forward to the Plan Commission Meeting. Attendees to this meeting include: Community Development Director, City Engineer,Zoning Official, Public Works Director, Director of Parks and Recreation, Fire Department Representative, and Police Department representative. Step 3: Park Board planning meeting: The Park Board makes recommendations on any park sites included in residential developments. The Park Board planning meeting is the 4th Thursday of each month at 7:00 p.m. at the Parks and Recreation Office at 201 W. Hydraulic Street. Step 4: Plan Commission: The Plan Commission meets the 2nd Wednesday of each month at 7:00 p.m. in the Yorkville public library at 902 Game Farm Road. The Plan Commission will make a recommendation for the City Council's consideration. The Plan Commission consists of 10 members appointed by the Mayor. A public hearing will be held at this time for the Annexation Agreement andlor Rezoning request or Special Use request. Notice will be given by publication by the United City of Yorkville in the Kendall County Record and certified mail by the petitioner to adjacent property owners within 500 ft.of the subject property no less than fifteen days and no more than 30 days prior to the public hearing date. A certified affidavit must be filed by the petitioner with the Community Development Department's office containing the names, addresses and permanent parcel numbers of all property owners. United City or Yorkville Annexation,PUD,Zoning,Special Use Application Revised: 1.29.09 47 Step 5- Economic Development Committee: The Economic Development Committee meets the 1st Tuesday of the month at 7:00 p.m. in the Conference Room at City Nall. The project will be discussed in an informal atmosphere where no formal voting takes place. This session is to discuss and consider recommendations of prior committee meetings, Step 6: City Council: A public hearing is required for annexation or PUD agreements. The City Council meets the 2°a or 4`h Tuesday of the month at 7:00 p.m. in the Council Chambers at City Hall. A public hearing will be held at this time for the Annexation Agreement and/or Planned Unit Development Agreement. Notice will be given by publication by the United City of Yorkville in the Kendall County Record. A certified mailing to surrounding landowners is not required for this public hearing. Any annexation agreement, PUD agreement or development agreement must be signed by the Petitioner prior to being voted on by the City Council. Agreement: I understand and accept all requirements, fees as outlined as well as any incurred Administrative and Planning Consultant Fees which must be current before this project can proceed to the next scheduled committee meeting. Please sign and return this original (retaining a copy for your records) to the Community Development Department, United City of Yorkville, 800 Game Farm Road, Yorkvill ois 60560 Date: Signature of Petitioner United City or Yorkville Annexation,PUD,Zoning,Special Use Application Revised; 1.29,09 1 39 J=�c�° c'rr� United City of Yorkville 800 Game Farm Road EST _ ' Yorkville Illinois 60560 im rz; TeleAhone: 630-553-4350 <CE CFax: 630-553-3436 ZBA# APPLICATION VARIANCE REQUEST Date of Submission: 8-29-11 1. Name of Petitioner(s): Robert Claesson Address: 312 Walter Street, Yorkville, IL 60560 Phone Number: 630-999-706$ Fax Number: Email Address: RKCCarpentry@yahoo.com 2. Name of holder of legal title, if different from#1: GMAC Mortgage If legal title is held in a land trust, list the names of all holders of any beneficial interest therein: 4. a. Street address and physical location of subject property: 312 Walter Street Yorkville, IL 60560 b. Proposed name of subdivision (if any): c. Legal description of property for which zoning variance is sought: LT 9 Edgewood 3rd Addition City of Yorkville (If more space is needed, attach as "Exhibit A".) d. Kendall County Parcel Number(s) of property for which variance is sought: 02-33-354-006 United City of Yorkville Variance Request Application Revised: l 29.09 40 5. Names and addresses of any adjoining or contiguous landowners and property owners within 500 feet of subject parcel for which variance is requested entitled to notice of petition under any applicable City ordinance or State Statute: (Attach a separate list as "Exhibit B".) 6. State the variance requested and the City ordinance including the section numbers to be varied: Variances to Section 10-6D-3-6 of the Yorkville City Code. 7. Name, address,phone number, fax number, and email address of person to whom inquiries regarding this petition may be directed: Robert Claesson,P.O.Box 724 Yorkville,IL 60560 (630)999-7068 e-mail RKCCarpentry@yahoo.com Attorney: Name: Address: Phone Number: Fax Number: Email Address: 8. Submit application with a filing fee in the amount of$85.00. Note: Owner/Developer will be responsible for payment of$500 deposit for consultants (i.e. legal review, land planner, zoning coordinator, environmental, etc.). In addition, owner/developer will be responsible for payment of recording fees and costs,public hearing costs including a written transcription of public hearing. Should owner/developer not pay these fees directly, they will be responsible for reimbursing the United City of Yorkville for the aforementioned fees and costs. 9. Submit 35 copies of each of the application, proposed drawings, location map, site plan, and any other pertinent materials, and one CD containing electronic copies (pdf) of each of the application(complete with exhibits), drawings, map, and site plan to the Community Development Department. Large items must be folded to fit in a 10"x 13" envelope. United City of Yorkvilte Variance Request Application Revised: 1.24.119 41 In witness whereof the following petitioner(s) have submitted this application under oath and verify that to the best of their knowledge its contents are true and correct: Petitioner s) or lega property owner's signature must appear on this application. Subscribed and sworn before me this ` day of CSC 7 , M 201 � r � OFFICIAL SEAL. Notary Public ANDREA M VVEINEW NOTARY PU81JC•STATE OF 9, NN W CO M EOVEW Wi Notary Stamp THIS APPLICATION MUST BE NOTARIZED. United City of Yorkville Variance Request Application Revised: 1.29.09 42 VARIANCE REQUEST PETITIONER ROUTE Step 1: Petitioner must submit a completed application, fees and all pertinent materials to the Community Development Department. Upon receipt the variance request will be forwarded to the Zoning Coordinator for review and to coordinate setting a meeting date for the public hearing in front of the Zoning Board of Appeals. Note: You must present your request at each of the meetings below as indicated Step 2: Zoning Board of Appeals: The Zoning Board of Appeals meets on an as needed basis, the 1 st Wednesday of the month at 7 P.M., in the City Council Chambers. The Zoning Board of Appeals will make its recommendation to the City Council in writing within 30 days of the public hearing. The Zoning Board of Appeals consists of 7 members appointed by the Mayor. A public hearing will be held at this time for the variance request. Notice will be by the United City of Yorkville in the Kendall County Record and certified mail by the petitioner to adjacent property owners within 500 ft.of the subject property no less than fifteen days and no more than 30 days prior to the public hearing date. Prior to the public hearing, a certified affidavit must be filed by the petitioner with the Community Development Department containing the names, addresses and permanent parcel numbers of all parties that were notified. Step 3: City Council: The City Council meets the 2"d and 4`h fourth Tuesdays of the month at 7:00 p.m. in the Council Chambers at City Hall. This session considers recommendations of the Zoning Official and Zoning Board of Appeals. This is where all City Council voting takes place. Agreement: I understand and accept all requirements, fees as outlined as well as any incurred administrative and planning consultant fees which must be current before this project can proceed to the next scheduled committee meeting. Please sign and return this original (retaining a copy for your records) to the Community Development Department, United City of Yorkville, 800 Game Farce Road, Yorkville, Illinois 60560. Date: United City of Yorkville Variance Request Application Revised: 1.29.09 Reviewed By: Agenda Item Number 0 �► Legal ❑ PKBD#1 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ t3 Consultant El CC 2012-09 Agenda Item Summary Memo Title: TIPS/TAPS Cooperative Purchasing System Meeting and Date: City Council, January 24, 2012 Synopsis: Park Board approved the request to participate in the TIPS/TAPS program to purchase the lighting system for the Raintree Park B tennis courts. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve participation in the TIPS/TAPS Cooperative Purchasing Program to purchase the tennis court lighting system. Submitted by: Laura Schraw Interim Director of Parks Name &Recreation Agenda Item Notes: See attached memo presented to Park Board. The cost savings comes from elimination both the distributor and the contractor for purchasing the Musco lighting system. This is the least expensive way to complete the project to the highest lumens with the fewest poles and lights. Memorandum YDRKVW To: Park Board From: Laura Schraw, Interim Director of Parks and Recreation PARKC&REERFA-"OPa CC: Scott Sleezer, Superintendent of Parks m4 D W Bart Olson, City Administrator Date: January 5, 2012 , i Subject: TIPS/TAPS Cooperative Purchasing System TIPS/TAPS is a Cooperative Purchasing System sponsored by the Region VIII Education Service Center(ESC8) located in Mt. Pleasant, TX which contracts with reliable, high performance vendors to supply commodities to government and educational agencies. To use the program, the United City of Yorkville would become a member for which there is no membership fee. All awarded contracts through the TIPS/TAPS program have been awarded under the Competitively Bid Process to an approved vendor who received a Contract from the TIPS/TAPS Governing Board of Directors. These Awarded Vendors have agreed to provide the best pricing, terms and conditions available to TIPS/TAPS Members. The purpose of the TIPS/TAPS Program is to provide substantial savings and best value for participating education entities or public agencies through cooperative purchasing practices. The lighting system being specified for the four tennis courts at Raintree Park B is manufactured by Musco Sports Lighting, LLC. Musco is a TIPS/TAPS participating vendor. Musco Lighting is specified because it uses a revolutionary system approach whereby all Musco product components are engineered to work together providing a designed solution for lighting, electrical, and structural needs. Their Light-Structure Green cuts operating costs in half and eliminates 100% of routine maintenance costs for 25 years with their Constant 25 product assurance & warranty which includes provides trouble-free lighting equipment operation, including parts, labor and group lamp replacement. They are the only manufacturer whose system can produce the needed light lumens with the least amount of fixtures and poles which meets Dark Sky standards. The product is manufactured as a complete system from foundation to pole top, factory wired, aimed and tested and provides for a fast, trouble-free installation. TIPS/TAPS allows the manufacturer to offer their product at a substantial savings and select a local quality contractor to handle the installation. This omits the distributor charge as well as the contractor mark up if we were to bid this project to installation companies. The alternative to participating in the TIPS/TAPS program is to publicly bid the documents ourselves and select a contractor. This requires publishing in the local paper, specification documents, construction documents, receiving/opening bids, selecting a contractor, and verifying their qualifications. To save time and money, Staff recommends utilizing the TIPS/TAPS Cooperative Purchasing System for the tennis court lighting at Raintree Park B. TIPS /TAPS Cooperative Purchasing System Page l of 1 Product Search HOME ABOUT BIDDERS MEMBERS ABOUT TIPS/TAPS TIPS/TAPS HOTLINE The Interlocal Purchasing System(TIPS/TAPS)Is sponsored by the Region VIII Education (866)839-8477 Service Center(ESCS)located at 2230 North Edwards,Mt.Pleasant.Texas and is TIPSITAPS FAX governed by the Region 8 ESC Board of Directors.The Interlocal Purchasing System Is (866)839-8472 available for use by all public and private schools,colleges,universities,Cities,counties, and other government entities.See Membership Listing for states available.Print the `OaEI#A1L115 Interlocal Agreement and Board Resolution documents. Complete and mat)to TIPS/TAPS. All awarded contracts through the TIPS/TAPS program have been Awarded undet the Competltive)y Bid Process and received a Contract from TIPSITAPS Governing Board of Directors These A,varded Vendors have agreed to provide the best pricing,terms NOT A MEMBER? and conditions available to TIPS/TAPS Members. BECOME ONE SODAY The IIPSlTAPS Program takes PRIDE in providing a purchasing coop where Awarded Vendors and Members both benefit.With a successful award,a vendor can expedite an BIDDERS POTENTIAL order for a member because all purchasing requirements are completed during the RFP BIDDER process.A school district or other TIPS/TAPS Member can benefit from the cost savings of time and expense in competitively bidding each purchase The Purpose of TIPS/TAPS 0 Provide school districts and other governmental entities opportumbes for greater efficiency and economy in acquiring goods and services. 0 Take advantage of state of the art purchasing procedures to insure the most competitive Contracts. 0 Provide cempetitrvely priced solicitation and bulk purchasing for ri lbple government entities that yields economic benefits unobtainable by individual entities 12 Provide quick and efhc,ent delivery of goods and services by contracting with"high performance' vendors. 0 Equalize purchasing power for smaller entitles that are not able to command the best contracts for themselves. 0 Maintain credibility and confidence in business procedures by maintaining open competition for purchases and by complying with purchasing laws and ethical business practices G Assist entitles in maintaining the essential controls for budget and accounting purposes. CooyngM 2011 Rapion B ESC All R l Reserved Terrplale M Resonanl Media Technologies LLC Database by B-Enlerpraes INC http://www.tips-usa.com/about.cfm 1/5/2012 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ PKBD #2 W36 El El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El CC 2011-134 Agenda Item Summary Memo Title: Vendor in the Park Policy Meeting and Date: City Council, January 24, 2012 Synopsis: Park Board discussed City Council's comments from the December 13t', 2011 meeting and have revised the policy and are requesting approval. Council Action Previously Taken: Date of Action: 12/13/11 Action Taken: Denied Item Number: 2011-134 Type of Vote Required: Majority Council Action Requested: Approve new Vendor in the Park Policy. Submitted by: Laura Schraw Interim Director of Parks Name & Recreation Agenda Item Notes: The original Vendor in the Park Policy was created in 1998 and is attached for reference. They discussed City Council's recommendations and revised as attached. RESOLUTION NO. 2012- RESOLUTION APPROVING A REVISED VENDORS IN THE PARK POLICY WHEREAS, the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville Park and Recreation Department Vendors in the Park Policy, and WHEREAS, the text of the United City of Yorkville Park and Recreation Department Vendors in the Park Policy the City Council now desires to adopt is set forth on the attached Exhibit"A"which is incorporated herein, and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Vendors in the Park Policy and adopt a revised policy titled Vendors in the Park Policy in the form attached hereto in Exhibit"A". NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Vendors in the Park Policy in the form set forth on Exhibit "A" attached hereto and incorporated herein is hereby adopted as the Vendors in the Park Policy and the previous Vendors in the Park Policy heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK CHRIS FUNKHOUSER DIANE TEELING LARRY KOT JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT VENDORS IN THE PARK POLICY Park Board approved City Council approved TABLE OF CONTENTS Page Definitions 2 Request for Park Vending Permit 2 Reservation Fees 3 General Park Vendor Policy Use of Park 3 Bicentennial Riverfront Park Use 4 Available Parks 4 Vendor Rules 4 Additional Information 5 Application 6 1 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT VENDORS IN THE PARK POLICY The Vendors in the Park Policy has been established to describe the policies and procedures for identifying food, non-alcoholic beverage and other product vendor criteria and location per individual park, parkway or parking lot, and to maintain the quality and aesthetic appearance of the park, through safe and monitored park vending, governed by the Yorkville City Council as approved by the Park Board, within the guidelines of this policy and depending on the product either a "Certificate of Registration as a Mobile Food Vendor" or a "Certificate of Registration as an Itinerant Merchant." DEFINITIONS 1. Vending—an individual/operation/business selling food, non-alcoholic beverages or products in a City community park using a vending cart (non-motorized) 2. Park—a community park ever 5 aeresspecified in this document as available for vending 3. Governmental or non-profit business -groups, organizations, or businesses that are not-for-profit 4. Business—an organization, group, individual or business 5. Vendor—Governmental or non-profit business or business approved to vend in City Parks RENTAL CATEGORIES Category A Government or non-profit business Category B Business REQUEST FOR PARK VENDING PERMIT 1. Businesses desiring to vend in the park shall complete the standard application for vendor reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or Staff. 2. Reservation requests shall be approved beginning January 1st of each calendar year for vendors that have vended in City parks the previous year. Reservation requests shall be approved beginning January 15t" for vendor that have not previously vended in City Parks. 3. Any business that wishes to vend in a park shall have an approved reservation permit prior to publicly advertising the use of the park. This includes one park or multiple park requests. 4. The permit license will be valid from January 1 to December 31. 5. At the time of application the type of food/beverage/product being sold must be indicated in detail on the reservation form. 6. The business will be required to submit the following with the application form: a. The business must apply for a Health Department Permit and provide a copy to the City. b. A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. c. A signed permit request form with the name and address of the person making the request. In addition, complete information regarding the use of the park or park amenities and acknowledgement/agreement to adhere to the park use policy. The Park Board or Staff may 2 request additional information from the business if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. RESERVATION FEES 1. The United City of Yorkville may waive fees to schools, private groups or organizations in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Park Board. 2. Payment of Fees a. Reservation fees must be paid at the Yorkville Park and Recreation Department Offices and are due prior to receiving a vendor permit. b. Certificate of Registration as a Mobile Food Vendor or a Certificate of Registration as an Itinerant Merchant must be paid at City Hall. 3. No refund of fees will be granted without approval of the Park Board. 4. All fees are subject to change without notice. 5. No water or electrical access will be provided. 6. Payment of this fee does not provide the vendor with permission to vend at all City special events. An additional fee and permit may be required for an event. 7. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the business shall be charged the amount necessary to cover the cost of the required maintenance and /or repair. 8. Fees are as follows: Year Permit Fee Non-Profit Fee For Profit Fee One Park (excludes Town Square or Riverfront Park $200 $300 Town Square Park $300 $400 Riverfront Park $500 $700 All Parks (includes Town Square and Riverfront Park) $700 $1,000 Day Permit Fee Non-profit (any park) $25 For Profit (any park) $35 9. Businesses vending at Bicentennial Riverfront Park shall pay 5% of the annual sum of the total adjusted gross receipts. Said payment shall be made prior to February 1 of the year following the vending permit expiration. GENERAL VENDOR POLICY USE OF PARK 1. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. 2. Portable tents will not be allowed. 3. No equipment or permanent signage will be added or installed to the park. One sandwich board sign or banner attached to their cart per vendor is allowed. 4. No parking vehicles on sidewalks or grass areas in or surrounding the parks. 5. No grilling or open flames in the parks. 3 6. Businesses will be restricted from vending in the Park on certain, City-approved dates for events run by the City and/or other agencies. 7. No motorized vehicles shall be used for vending. 8. No motorized vehicles are allowed in the parks. BICENTENNIAL RIVERFRONT PARK USE 1. All use of the whitewater course and dam bypass is governed by the signage on the property and in the water, and by boating and water regulations put forth by the State of Illinois. 2. Businesses will be restricted from selling in the Park on certain, City-approved dates for events run by the City and/or other agencies. 3. Vendors are not allowed to vend on the Concrete pathway adjacent to the Marge Cline Whitewater Chute. 4. No duplicate items will be allowed to be sold as the businesses at 131 E. Hydraulic or 301 E. Hydraulic. 5. Businesses vending at Bicentennial Riverfront Park shall pay 5% of the annual sum of the total adjusted gross receipts. See Reservation Fees#9. AVAILABLE PARKS 1. The permit allows the vendor to sell in any of the following parks: a. Autumn Creek Park A—5.9 acres b. Beecher Park—(playground area only) c. Fox Hill (West)—6 acres d. Rotary Park— 12 acres e. Riemenschneider Park—7.1 acres f. Steven G. Bridge Park—59 acres fig. Town Square Park—2.5 acres 2. Vendor cannot sell in parks where a Yorkville Parks and Recreation Department Concession Stand exists during hours of operation.* Bridge: April —July, Mon. —Thurs.: 5pm — 10pm. Fri., Sat. & Sun. Sam — 10pm August - Nov. Mon. —Thurs.: 5pm — 10pm Beecher: April—July, Mon. — Fri. 4pm - 9pm, Sat. 8am —6pm *Hours subject to change. VENDOR RULES 1. One cart per business in one park at a time (cannot vend in 2 parks at the same time.) 2. Vendor must dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of park use and fees for clean up. 3. The Vendor is not allowed to sell in any shelter, gazebo, etc. in the Park. 4. The Vendor must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use. 5. The Vendor must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields (weather warning alarm system, and any other city guidelines that pertain to the use of City owned property.) 6. Vendors who sell items that have not been approved, who solicit customers outside of their approved vendor area, or who violate other City policies will be subject to warnings, temporary suspension, 4 and/or complete revocation of their Park vendor license, at the complete discretion of the Director of Parks and Recreation. The Park Board will be notified of any violations. 7. The Vendor must adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and /or facilities. 8. The Vendor assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. ADDITIONAL INFORMATION 1. The City will limit the number of same-product vendors in the park as determined by Staff or the Park Board. 2. Existing vendors will have first choice on park they vended in the previous year. 3. Some parks and activities/events may be excluded from park reservations as determined by recommendations from the Park Board or staff. 4. If the vending permit is denied, the business has the right to appeal to the Park Board. 5 STANDARD APPLICATION FOR VENDOR IN THE PARK UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning January V of each calendar year for vendors that have previously vended in City Parks. Reservation requests shall be approved beginning January 151h for vendors that have not previously vended in City Parks. Please indicate type of Group requesting use by checking the appropriate category: Category A Government or non-profit business Category B Business Applicant Name: Business Name: Contact Person: Address: Home Phone: Work Phone: Email: Permit is for(circle one): One park All parks If"One Park" is circled, please write park requested: List of all items to be sold by applicant: If the Park Board does not approve the mobile vending application for this park,would you like to be contacted about a different park? (Circle one) Yes No I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville,including the Park Rental and Use Policy and the Vendor in the Park Policy. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: 1) Application fee as listed in the agreement 2) Proof of City of Yorkville Certificate of Registration for Mobile Food Vending or Itinerant Merchant 3) Proof of Health Department Permit 4) Proof of Liability Insurance in the amount of at least$100,000 for general liability purposes, and which names the United City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless against claims arising from vendor actions, and waiver of subrogation OFFICE USE ONLY Date submitted Reservation Amount Application approved or denied Date of approval/denial List of items approved to be sold by applicant List of items denied Addition information requested Location Assigned Term of vendor license Refund Requested 6 R 01 7-20-98 Eno] CITY OF YORKVH IE PARKS AND RFAM ATION DEPARTMENT MASMILPARK PLAN VENDORS IN TM PARK POLICY A Scam. To desaP ftl and peacedm[[4 for 4911firftfaW veer crharia and kczbm par m&vj"pevr#.aad la xognism I&qmw and of ibs Ps&&smdR=abmdAmThm ftvuAmftmmdaonftmdp2*vm&n&Vvmadby the Ya&Tft My Coundt as ap"adby the tfiaoft r a*Rmmbm and PWt Board. VOW the WOOmm at S&pOky and-VmftIlm—Awe mcf. 1. 'Vmdittg-as o91 0- 1 11 ness gtnodjx 3n a cky Pa& !�►eofRgsdbaeosalyfoodvetisa]tdwY in I tom bpdfp) 2 Pads-a PI&(ahz-S.0-&0arl 3. tom-Smfta medto 4, R DhaerBer-petaaa fw eaamlmg vafidepes aed G SENFLUdENM L Aftwbrumet A-Vmd'm&Lkea Agm= at D. Pmt`: 7'he�aed aootm!a�P � �ad�s vtsahnn e�gparle;� i idiom wM be wed and aeecaled by the cRyO+eda afltemmdm with Suidunwfmw the Padra Dapartameat in 'evitbom dWcdn&wdm Q p wjm& d 1. 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Apo,�fbe: �wi�p�o-afpss�af�eudm*uQ 3_ Dinetar vM aooq* a dmW obw m$o wby cky a%may aadPia*Bmd 4. 3f ao d,$aa wlri be oa�earedbgDlee4o�Amwe Ril bey bowe1,nolva mdby depety ddfflk 5. Dieader AR p vAb pro Wk ally aver,am$dW IMMOMMumqy with aaphs daft MAMUMMUM by bl• Mayor ctciwd PaticHatn� Dde ya6�.yo[�wma�eoi6mi 7.zo9a ?d'x Hmd/�s.?.13.9� Reviewed By: Agenda Item Number 0 �► Legal ❑ PKBD#3 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ t3 Consultant El CC 2011-135 cLE ° Agenda Item Summary Memo Title: Park Rental and Use Policy Meeting and Date: City Council, January 24, 2012 Synopsis: The Rental and Use Policy included language for Riverfront Park Vending. The 1998 Vending policy has now been revised to include that language. Council Action Previously Taken: Date of Action: 12/13/11 Action Taken: Denied Item Number: 2011-135 Type of Vote Required: Majority Council Action Requested: Approve revised Park Rental and Use Policy. Submitted by: Laura Schraw Interim Director of Parks Name &Recreation Agenda Item Notes: The Parlc Rental and Use Policy has not been changed other than removing the Riverfront vending language. The Vending policy has been updated to reflect a policy for any park approved for mobile vending. Approved by Park Board on 12/8/11. RESOLUTION NO. 2012- RESOLUTION APPROVING A REVISED PARK RENTAL AND USE POLICY WHEREAS, the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville Park and Recreation Department Park Rental and Use Policy, and WHEREAS, the text of the United City of Yorkville Park and Recreation Department Park Rental and Use Policy the City Council now desires to adopt is set forth on the attached Exhibit"A"which is incorporated herein, and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Park Rental and Use Policy and adopt a revised policy titled Park Rental and Use Policy in the form attached hereto in Exhibit"A". NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Park Rental and Use Policy in the form set forth on Exhibit "A" attached hereto and incorporated herein is hereby adopted as the Park Rental and Use Policy of the City and the previous Park Rental and Use Policy heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK CHRIS FUNKHOUSER DIANE TEELING LARRY KOT JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY Park Board approved City Council approved TABLE OF CONTENTS Page Reservation 2 Rental categories 2 Use priorities 2 Request for parks and park amenities reservation 3 Who must complete a park reservation? 3 Permissible uses for reservations 3 Large-groups 4 Reservation Fees 5 Park sites and amenities available 79 General policies and procedures for use 9848 Attachment: Reservation Fees 124: Application for Park and Park Amenity Reservation 1435 1 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY The Park Rental and Use Policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a permit is required and will guarantee use for the dates and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities, shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Use Priorities When scheduling use or reservation of a park, or park amenities, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups, organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple dates. 2 6. Other Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. - In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos, etc., shall complete the standard application for reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • (For Groups and Organizations) A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation • A signed permit request form with the name and address of the person making the request. In addition, complete information regarding the use of the park or park amenities and acknowledgement / agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season (March— May) February 15 Summer Season (June—August) April 15 Fall Season (September— November) July 15 WHO MUST COMPLETE A PARK RESERVATION? Any organization or individual who: • Wants to reserve a certain area for a specific date and time • Require special arrangements • Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident, organization or group wishing to reserve a park, or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be determined to be not appropriate for specific parks due to location, use, or overall function of the park. 3 Requesting party must include all activities or uses of the park when making the request. Priorities will be given to the following uses, in order from most priority to least priority: A. Block parties B. Community or organization events (i.e. non fundraising events, and non profit-making) C. Private events (family reunions, weddings, private parties) D. Community or organization events (fundraising events) At the time of application, all special requests must be indicated in detail on the reservation form. These include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment, selling concessions (including items to be sold and their prices), selling of miscellaneous items for fund raising or profit, extended park hours use, use of a public address system, admission charges, additional maintenance, use of snow fence, and water or electrical access. No equipment or permanent signage will be added or installed to the park without the permission of the Park Board, City Council, or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. No persons under the influence of alcohol or drugs shall be allowed in any City park or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Community parks/areas available for large private groups include Beecher, Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department, parking must remain within designated areas. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and/or traffic control and the rental of portable toilets. 4 PARK, GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use (non athletic fields) 4. Gazebo multiple use 5. Shelter multiple uses 6. Park multiple use (non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use (including fundraising, educational and religious) 9. Festival/Entertainment use B. Resident vs Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Park Board. E. Payment of Fees Groups reserving a park or park amenity shall provide a $100.00 security deposit to guarantee the reservation for gatherings with an expected attendance of 100 persons or less; a $500 security deposit for gatherings with an expected attendance between 100 and 500 persons; a $1,000 security deposit for gatherings with an expected attendance over 500 persons. Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department Offices. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and /or repair. F. Refund of Fees 5 A refund of a park or park amenity reservation fee may be granted for the following reasons: 1) If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. 2) If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice. BICENTENNIAL RIVERFRONT PARK USE Background and purpose The Riverfront Park Use Policy of the United City of Yorkville has been established to provide rules and regulations associated with the use of Riverfront Park by park users, vendors, and groups wishing to rent the facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique features and its large amount of visitors. A reservation is not required for occasional play, nor for use of the whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the signage on the property and in the water, and by boating and water regulations put forth by the State of Illinois. Multiple activities or special uses, including by a resident or groups on multiple days or weekly play for a designated area, require a rental permit. This rental permit will guarantee use for the dates and times specified on the permit. All United City of Yorkville playground areas shall remain open for public access and public pathways located within the park shall remain open to the public at all times. Bicentennial Riverfront Park Amenities Five (5) acres of open play space - This includes space south of the walking path on the riverbank Three (3) acres of wooded area Water fountain Medium sized shelter Riverfront Park Building at 131 E Hydraulic Street (contact River City Roasters for Reservations) - Indoor conference room that can accommodate 10-20 people - Two bathrooms available Bicentennial Riverfront Park Use rules and regulations (in addition to all other park use rules and regulations) 1) No equipment or permanent signage will be added or installed in the park without the permission of the Park Board, City Council or designated staff. 2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within Riverfront Park or the immediate premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine. 3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and fees for clean up. 4) Vendors in the park must have a RiverfFent Park vendor license, and all other appropriate licenses. Additional licenses may be required by the City of Yorkville, Kendall County, and/or State of Illinois. 6 5) Users, renters, and vendors must adhere to all applicable park use policies and procedures put forth by the City of Yorkville. 6) Large groups a. Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and /or traffic control and the rental of portable toilets. 7) Park hours—dawn until 10pm Venders a permitted withiR D0yeFfFeRt D-,rl. with the fell.,.,, ing r u lati. ns license depending an the isms to be seld. 2)Riverfrent Park vender appliGatiE)RS well be accepted beg*RR*Rg at !M0 aM E)R the first MeRda Nevember ef each yea-r-. 3)LOcenses issued afteF the AI...,.,., beF 1" -, pl catien date will be . 4ectiye fee - peFffied fr.,m MaFeh 1 C'4-Gf the felle iRg year thre gh AI.,.,.,., beF 15 will be restF;eted frem selling in the PaF!( en ceFtain, City appFeved dates feF events Fun by the City r d/eF ethe 0 a d- SI_'hPAOt th}OCe Fz"-ye-iRues-by the 1 E� day ef the McRth feI� rleyViRg the Fee rth ".ohrel:e ithe S-ales; (6e Te€erred ts -;;s "cencess+cRfees). G SaIP,5; ., R Oetebe 21S Will ha a r, fnnc due to the City by Ne .,r, ber 1 qth_ :7)VeRdeFs must eRly sell items that have beeR appFeved Wothop the vend-er applieatieR-. 9)VeRdeFs Will Ret he perlimlitted- te sell aRy items that eempete vVith P-WistiRg 1961SOResses that have lecated ve.Ad-A-F -;;rea, whe fail te make Feq,_,irP_P_I C_ZA_.AGP_'_;SieR fee paymeRts, eF whe vielate A-ther City pelicies will i veRd-A-F irceRse, at the plete . ise-FetieR of the Direeter of ParkS -;;Ad- Reere-,tie., 7 PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. Town Square—2.55 Acres Gazebo/Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted Beecher Park—22.6 acres Open grass for multi-play area Multi-age level Playground & swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields (please refer to the athletic field reservation policy) Beecher Building (please refer to the Beecher building rental policy) Concession building with restrooms Kiwanis Park—2 acres 1 small shelter Grass open area Playground &Swings court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted Rice Park- 1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground & swings Funnel ball Fox Hill (East)—2 acres Basketball court (full court) Picnic table No grilling or open flames in the parks Playground & swings 8 Fox Hill (West)—6 acres Open grass area Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park— 1.6 acres Picnic area /tables Bocce court No grilling or open flames in the parks Van Emmon Park— 1.8 acres Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted Sunflower Park—2 acres court basketball 1 small shelter Playground & swings Picnic area /tables No grilling or open flames in the parks Cannonball Ridge Park-3.2 acres court basketball 1 small shelter Skateboard element Picnic area /tables No grilling or open flames in the parks Rotary Park- 12 acres Baseball/Softball Field (please refer to the athletic field reservation policy) 1 small shelter Skateboard element Playground & swings Open grass for multi-play area Picnic area /tables No grilling or open flames in the parks Steven G Bridge Park—56 acres 3 Baseball/Softball Fields (please refer to the athletic field reservation policy) (lighted) Playground & swings Concession building with restrooms Picnic area /tables Open grass for multi-play area No grilling or open flames in the parks 9 Stepping Stones Park—6.9 acres Playground & swings 1 small shelter Open grass for multi-play area Riemenschneider Park—7.1 acres Playground & swings 1 small shelter Water playground feature Recreational baseball field Picnic area /tables Autumn Creek Park A—5.9 acres Playground & swings 1 small shelter Open grass for multi-play area Skateboard element Small sledding hill GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS, OPEN SPACE AND FACILITIES: 1. No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. 2. No ball hitting or pitching into fences or dugouts is allowed. 3. Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. 4. Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. All requests for park staff must be approved by the Department Head. 5. Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks, trails, or walkways or grass areas. 6. All requests for use of fields, or park(s) for organized play or private events must be in writings. 7. Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group's maintenance obligation. 8. Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. 10 9. No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. 10. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. 11. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. 12. Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). 13. Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightning Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). 14. No parking on sidewalks or grass areas in or surrounding the parks. 15. No grilling or open flames in the parks. 16. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. 17. All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are required. 18. Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated by signage. 19. Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. 20. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted appropriate use. 11 21. Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs. 22. All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use. 23. No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department. 24. Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request. 25. When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no later than 3:00 pm the day after the event. 26. Unauthorized use of pyrotechnics and fireworks are not allowed on park property. 27. Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board or staff. 12 ATTACHMENT PARKS RENTAL AND USE POLICY RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Cate ry B Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 hours 2-4 15.00 65.00 40.00 25.00 15.00 65.00 40.00 25.00 hours 4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 hours 6-8 25.00 100.00 75.00 40.00 25.00 100.00 75.00 40.00 hours Category C Cate v ry D Small Large Gazebo Park Small!Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 15.00 65.00 40.00 25.00 20.00 80.00 45.00 30.00 hours 2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 hours 4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00 hours 6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00 hours 13 Cate or y E Cate o F Small Large group Gazebo Park Small Large group Gazebo Park Shelter shelter Shelter shelter 0-2 hours 20.00 80.00 45.00 30.D0 30.00 90.00 55.00 45.00 2-4 hours 25.00 95.00 50.00 35.D0 35.00 125.00 60.00 5D.00 4-6 hours 35.00 12500 65.00 45.D0 45.00 150.00 80.00 65.00 6-8 hours 50.00 15000 80.00 65.00 65.00 175.00 95.00 8D.00 Key Deposit: $25.00 residents $35.00 non-residents SPECIAL USE Water or electrical access when available $20.00 additional. Must supply your own extension cords. Please reference the concession stand /vendor operation policy for special use request. FESTIVAL/ ENTERTAINMENT EVENTS Festival / Entertainment events that have the potential of drawing more than 500 people shall be subject to a $1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park. Festival / Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City which will be determined prior to City approval of the event. Festival / Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department separately to make arrangements. 14 STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March—May) February 15 Summer Season (June—August) April 15 Fall Season (September—November) July 15 Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name: Contact Person: Address: Home Phone: Work Phone: Email: LOCATION REQUESTED: DATE(s)/TIME(s) REQUESTED: PURPOSE Special Use requests(concessions,water,electrical, other). Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present pending the type of event and attendance.This may result in an additional fee assessed to the group for this service). Will you be selling any products,food,or miscellaneous items? Yes(please explain): No Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No 15 STANDARD APPLICATION' FOR. DIVCDCDANIT DARK I-MAID R I IPCNCC I MITER CITY!lC YORKVI11 C DARK AND DC!'DCATIAN DEPARTMENT Applicant narnei — — -- Applicant Address: E+t Applicant Phone Number: Bus+ness N BNs'ness Andress: 'L+s+tof-al"It+ s to be sell by a nliean+• fterns that aFe substantially siFnilar to items sold by lessees in the buildiRg at 131 E Hydraulic Street, 301 E Hydraulic Street,er etheF RIverfront Park vendors Mil not be approved for sale. Che cldL st of Oterns to be s b m'++nrl by the a pl'.- n+• 1} Completed a plicatk n 2) $20 aatiOR fee 3) Drf of City f Yerlo.4I I me-he I e fe-e-d-. .,rl.,.e hirer-Rt rehan+I'�., 4) Preof of liability insurance in the arnount of at least$100,000 for general liabiky purposes, and which names the United Oty of Yorkvdle as additional insured undeF said policy, and indenqn4mes and helds the United City of Yorkville harmless against claims arising from vendor actions. I h;i;fp read and agree to fellemi and abucip tA the rulps, and Fegulations set feFth by the United City ef YeFI(vulle, the PaF'( RpRt-,I ;ind I lqp D.Ji.dpq and the Di..r.rfrt:)Rt D-,.L Use D.,li.•.. Name (print`: _ Signature: _ —_ Bate:__— -- OFFICE I SE ONLY Date es uhr,-Otted: AppnEatieR complete, with additienal materials? L+St of items approved to be sold by'-applicant: L+steftengs denmed: Term of endor 'eense? 16 CfTy Reviewed By: X06 Legal ❑ Agenda Item Number ■ Finance Presentation#2 EST. -� __ti 1838 Engineer ■ City Administrator ■ : Human Resources ■ Tracking Number Community Development ■ Police CC 2012-10 ■ Public Works ■ Agenda Item Summary Memo Title: Fiscal Year 13 Budget Presentation Meeting and Date: City Council—January 24, 2012 Synopsis: Presentation of the Sunflower Estates SSA fund, Fox Hill SSA fund, MFT fund, Municipal Building Impact Fee fund, Police Capital fund, Public Works Capital fund, Parks Capital fund, Debt service fund, Land-cash fund, Library fund, Fox Industrial TIF fund, Countryside TIF fund, and Downtown TIF fund Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: January 20, 2012 C<wrMY Sad �LE ��'` Subject: FY 13 budget presentation and timeline The FY 13 budget narrative is attached to this memo. The budget is scheduled to be discussed on the following timeline: 1) The complete draft of the budget will be made available publicly on Friday,January 20th. 2) We will be presenting the budget at City Council meetings in various sections over the next month and a half. a. Presentation of the Sunflower Estates SSA fund, Fox Hill SSA fund, MFT fund, Municipal Building Impact Fee fund, Police Capital fund, Public Works Capital fund, Parks Capital fund, Debt service fund, Land-cash fund, Library fund, Fox Industrial TIF fund, Countryside TIF fund, and Downtown TIF fund will be made at the City Council meeting on Tuesday,January 24th. b. Presentation of the Water fund, Sewer fund, Parks and Recreation fund, and REC Center fund at the City Council meeting will be made at the City Council meeting on Tuesday, February 14tH. c. Presentation of the General fund and City-wide Capital fund will be made at the City Council meeting on Tuesday, February 28th. 3) We anticipate a public hearing for the entire budget at the City Council meeting on Tuesday,March 13th. We anticipate the first open-ended discussion on the budget this same evening by the City Council. 4) Open-ended discussions on the budget can be scheduled for the last meeting in March (March 27th) and both meetings in April (April 10th and 24th). The budget may be approved at any one of these three meetings. This timeline is one month earlier than what we did last year. Last year, we distributed the budget on Friday, February 18th and had a discussion on the entire budget at the Special City Council meeting on Saturday, February 26th. This year, the entire budget and its presentation will be completed before the date of our first presentation last year. JZ O a EST. ° 1836 � Q FISCAL YEAR 2013 BUDGET May 1, 2012 - April 30, 2013 Coun�Seat Kendall County Z PRO P 0 SED United City of Yorkville, Illinois Fiscal Year 2013 Budget May 1, 2012 to April 30, 2013 Elected Officials Mayor: Gary J. Golinski 1 st Ward Alderman: Carlo Colosimo 1 st Ward Alderman: George Gilson, Jr. 2nd Ward Alderman: Jackie Milschewski 2nd Ward Alderman: Larry Kot 3rd Ward Alderman: Marty Munns 3rd Ward Alderman: Chris Funkhouser 4th Ward Alderman: Rose Spears 4th Ward Alderman: Diane Teeling Treasurer: William Powell City Clerk: Beth Warren Administration City Administrator: Bart Olson Director of Finance: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Rich Hart Director of Community Development: Krysti Barksdale-Noble Interim Director of Parks & Recreation: Laura Schraw Library Director: Michelle Pfister Fiscal Year 2013 Budget Table of Contents BUDGET SUMMARY DEBT SERVICE FUNDS Budget Memorandum . . . . . . . . . . . . . . . . . . . . 1 Debt Service Fund (42) . . . . . . . . . . . . . . . . . . . .69 Revenues by Category. . . . . . . . . . . . . . . . . . . . 25 Expenditures by Category. . . . . . . . . . . . . . . . . 26 CAPITAL PROJECT FUNDS Fund Balance History. . . . . . . . . . . . . . . . . . . . . 27 Revenue Budget Summary. . . . . . . . . . . . . . . . 28 Municipal Building Fund (16) . . . . . . . . . . . . . . .71 Expenditure Budget Summary. . . . . . . . . . . . . . 29 Parks and Recreation Capital Fund (22) . . . . . . 73 Fund Balance Summary. . . . . . . . . . . . . . . . . . . 30 Police Capital Fund (20) . . . . . . . . . . . . . . . . . . . 75 Public Works Capital Fund (21) . . . . . . . . . . . . . 77 GENERAL FUND City-Wide Capital Fund (23) . . . . . . . . . . . . . . . .79 General Fund Summary(01) . . . . . . . . . . . . . . . 31 ENTERPRISE FUNDS Revenue Detail . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Water Fund (51) . . . . . . . . . . . . . . . . . . . . . . . . . 81 Community Relations. . . . . . . . . . . . . . . . . . . . . 38 Sewer Fund (52) . . . . . . . . . . . . . . . . . . . . . . . . . 85 Engineering Department. . . . . . . . . . . . . . . . . . 40 Recreation Center Fund (80) . . . . . . . . . . . . . . . 89 Police Department. . . . . . . . . . . . . . . . . . . . . . . 42 Community Development. . . . . . . . . . . . . . . . . 45 LIBRARY FUNDS Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Administrative Services. . . . . . . . . . . . . . . . . . . 49 Library Operation Fund 82 92 Library Debt Service Fund (83) . . . . . . . . . . . . . 95 SPECIAL REVENUE FUNDS Library Capital Fund (84) . . . . . . . . . . . . . . . . . . 97 Motor Fuel Tax Fund (15) . . . . . . . . . . . . . . . . . 52 MISCELLANEOUS Parks and Recreation Fund (79) . . . . . . . . . . . . 54 Land Cash Fund (72) . . . . . . . . . . . . . . . . . . . . . . 57 Cash Flow Estimations—City 99 Fox Industrial TIF(85) . . . . . . . . . . . . . . . . . . . . .59 Cash Flow Estimations—Park& Rec/Lib . . . . . .100 Countryside TIF(87) . . . . . . . . . . . . . . . . . . . . . 61 Allocated Line Items—Aggregated . . . . . . . . . . 101 Downtown TIF(88) . . . . . . . . . . . . . . . . . . . . . . .63 Fox Hill SSA(11) . . . . . . . . . . . . . . . . . . . . . . . . . 65 Sunflower SSA(12) . . . . . . . . . . . . . . . . . . . . . . . 67 Memorandum To: City Council EST. -� iaas From: Bart Olson, City Administrator G ~ CC: Department Heads ® p� Date: January 20, 2012 ` m ou; S Subject: FY 13 budget proposal 4E Purpose: Please accept this report and budget spreadsheet as an updated proposal for the FY 13 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2012 and April 30, 2013. Background and "the big picture": The last time the City Council has seen the budget in aggregate was in April 2011, when we approved the FY 12 budget with additional information for FY 13 and FY 14. This approval represented a significant step for the City, as we have progressed from a one-year budget in 2009, to a two-year budget in 2010, to a three-year budget in 2011 and now a five-year budget in 2012. In general, the City's general fund will be in surplus in FY 12, FY 13, and FY 14. In that time, the expected fund balance is 5.5%, 12%, and 12%, respectively—just missing the lower end of our City policy on fund balances (15%). While extremely difficult to predict, fiscal years 15 through 17 could run sizable deficits, potentially depleting our fund balance back to 0 by FY 16 and into negative territory in FY 17. This prediction is heavily prefaced by pointing out that we have estimated little or no growth in the economy for the next five years. Given that we have two years of relatively stable finances, this gives us time to monitor budget trends and act with years of lead-time. The succinct statement about FY 15 and beyond is that all figures are highly variable, and we will monitor future budget trends in the next two fiscal years. The City's overall cash position(generally, all funds except Library and Parks and Recreation related funds) is expected to improve in FY 12, slightly improve in FY 13, slightly decline in FY 14, and then decline steadily in FY 15 and beyond. Again, the same caveat is issued for the cash position analysis in FY 15 and beyond as we have issued in the prior paragraph. We show a negative cash position in FY 16, and FY 17,but we have two years of positive cash flow in which to monitor our finances. The easy years—FY 12, 13 and 14 This budgetary and cash-flow improvement observed in FY 12 and planned in FY 13 and FY 14 is a result of five main budget decisions: personnel decisions, a conservative estimate of revenues, a controlled review of all expenses, an influx of new revenue, and the deferment of capital projects. Fiscal year 13 will be the first full year where employee salaries from layoffs and outsourcing will be realized. Even in FY 12, we still had some partial salaries and severance 1 payouts for employees in Community Relations and Engineering. These incremental salary savings are manifesting themselves entirely in FY 13 and beyond. In FY 12 and FY 13, we have taken a very conservative approach to budgeting revenues. While we have seen minor improvement in revenues from FY 11 to FY 12, we are not ready to declare the economy as "cured" and to budget for large revenue increases. In fact, we have seen the impacts that the closure of one business (ProBuild) can potentially have on our budget(sales tax estimates have been revised downwards in FY 13 to reflect ProBuild's closing). By matching our expenses to these conservative revenue estimates, we are positioning ourselves well to outperform expectations, or to adapt if the economy gets worse. In addition to matching expenses to conservative revenue estimates, we have taken a proactive approach to budgeting for the use of technology to control future costs. Most departments of the City can now access our LaserFiche document management system, which can answer questions from residents and staff members in minutes that used to take weeks. By significantly cutting down on the turnaround time for document searching and report generating, we will be able to slow and stop the need for additional administrative help in departments in the future. This has been particularly useful in litigation, when document production can exceed tens of thousands of pages, and in FOIA responses,when document production time is mandated by state law. Also, we are constantly reviewing our purchasing policies to make sure the lowest price is received for any item ordered. The citizens of Yorkville approved a non-home rule sales tax referendum in April 2011, and the sales tax was implemented on January 1, 2012. This new revenue stream allowed the City to refinance two existing bond obligations and to pay off the new obligation each year with the sales tax. This influx of revenue and corresponding decrease of debt obligations improves the City's cash position in FY 13, because the first payment on the new bond is not due until FY 14. Also, the refinancing allowed City property taxes to decrease 30% from FY 12 to FY 13. The amount of the sales tax above and beyond the bond payments each year have been pledged for road resurfacing, which is something the City has not done to any major degree since the in- town road program in 2007. In recognition of the financial state, the City Council also chose to defer the Game Farm Road project until 2015 and the Mayor was successful in achieving a 10-year payback on Route 47 expansion costs. The Route 47 expenses were originally set to be owed in FY 13, 14, and FY 15. The challenging years—FY 15, 16, and 17 The possible decline of the City's general fund surplus into deficit territory and its possible negative cash position in FY 15 through 17 is generally caused by utility and commodity cost increases, benefit and pension cost increases, large capital projects, expansion of the police department to meet regional standards for number of officers, and conservative revenue estimates. The City has seen revenue, particularly licenses and permits, decrease over the past few years, and has made cuts accordingly to balance its budget, as electric, natural gas, and gasoline 2 costs continue to rise. Across the budget, we have estimated 5-7% increases per year in each category. This cost increase is based upon price increases only, and not an increase in use (we will have to re-evaluate usage each year). Health insurance increases have been another source of significant budgetary concern, and have compounded the deficits expected in FY 15 and beyond. After seeing increases of 15% and 30% in 2010 and 2011, respectively,we have budgeted for 10% increases in health insurance per year going forward. Our analysis of health insurance costs says that the increase seen in 2010 was due to the passage of health insurance reform (health insurance companies raised their rates prior to future rate increase restrictions), and the increase seen in 2011 was due to one year of poor claim history. Obviously, the 2011 increase due to claim history was something that the City has little control over, other than to continue to promote a healthy work environment and to encourage healthy behavior from employees. Health insurance figures for 2012 (FY 13) will be known in March, and is a significant item to watch in the FY 13 budget. In the next three years, the City will have Route 47 expansion on the verge of completion, River Road Bridge reconstruction completed, and will have begun the Game Farm Road expansion and reconstruction. While the City is not responsible for 100% of the cost of any of those projects, we have succeeded in a 10-year payback on Route 47 and we contemplate a bond issuance to fund the Game Farm Road project, these projects are expensive. Route 47 will cost the City between $2.5 million and $3.5 million over 10 years (more definitive costs will be known in the next 60 days), River Road Bridge will cost the City $600,000 in FY 13, and Game Farm Road will cost the City $4.5 million over 10 or 15 years (depending on bond term). While most of these costs are rolled over many years, together they act like a new debt obligation for the City. The final large expense involves the police department staffing levels. Currently, the police department is staffed at 1.48 officers per 1,000 residents, and the regional average for municipalities between 10,000 and 20,000 is 1.8 officers per 1,000 residents. After training, equipment, salaries and benefits, we conservatively estimate the cost of each new police officer at$100,000 per year. This brings the cumulative cost of hiring one officer per year to $1,500,000 by FY 17. The benefit of rolling this hiring schedule out is that we have the ability to reevaluate the budget every year to determine whether to accelerate or delay this schedule. Other challenges 1) Raises for employees a. In the current proposed budget, no raises are proposed through FY 17. While I hope that this is something we can re-evaluate during budget discussions, it is not something we can plan for until more information is known by the City (see "other things to watch#4"). Police officer and sergeants contracts are up on May 1, 2012, and the Public Works union contract is up on May 1, 2013. In my opinion, I expect staff turnover to increase in FY 13 if raises are not given or on the immediate horizon. 2) Vehicle replacements 3 a. In order minimize long-term costs and vehicle downtime, police cars should be replaced at 60,000 miles. Only 20% of the police vehicles are under 60,000 miles. We are proposing to replace one vehicle per year, which should be an improvement with our current police squad. Also, the Police department is set to purchase two squads this spring. b. Parks and Public Works vehicles are on a much longer replacement schedule, because they are so expensive to purchase. These vehicles should be driven until they drop—the problem is that the vehicles are dropping. We have a limited budget for replacement vehicles each of the next few years. 3) Countryside TIF debt a. We are expected to be upside down on this bond in FY 18 (no bond proceeds left to pay debt service scheduled through 2024. This poses a significant drain on cash-flow each year from 2013 until 2024. If this bond could be refinanced, or if we could find a developer to generate property tax increment within the TIF district, this would eliminate our FY 18 event horizon and would improve cash- flow. 4) Rob Roy sewer payments a. Centex/Pulte is set to make their final, complete payment of Rob Roy sewer payments in FY 13. This leaves a $600,000 revenue gap in the sewer budget in FY 14. Thus, we are anticipating the need for an $8.25 per month per user sewer infrastructure improvement and maintenance fee, to be implemented on May 1, 2013. Other things to watch, or "the unknown" 1) ProBuild closure a. The closure of ProBuild was announced in October 2011, and it is assumed they immediately ceased collecting new orders. Whether existing orders were paid after that timeframe is unknown. We do know that ProBuild did not exist in the building after mid-December. This means that the sales tax report received from the City in April 2012 (for January consumer purchases)will be the first sales tax report without ProBuild's sales. We have estimated a net loss of$175,000 in sales taxes from FY 12 to FY 13 as a result of this closure. 2) Building permits a. Will the BUILD incentive program work? Only time will tell. The early response to the program has been strong. We had originally estimated 35 building permits in FY 13, and assuming the BUILD program works and is used in its entirety, we should see a total building permit figure for FY 13 of 65 (35 without the incentive, an additional 30 because of the incentive). If for some reason this generates a larger impact,we could be looking at more building permit and development fees, water connection fees, sewer connection fees, and other impact fees. 4 3) General revenue trends a. We have been very conservative with our revenue estimates: no growth for some revenues, decreases for others, 1% and 2% increases for others. If the national and local economy ever picks up, it would not be unreasonable to see (and plan for) double digit percentage increases in various revenues. If we notice major upticks in certain revenues (sales taxes, utility taxes, income taxes),we could be seeing signs of sustained economic growth. 4) The target a. Within a span of 4 weeks in mid-March through mid-April, we will receive four significant budget updates that will make some of our"unknowns" change to "knowns". These four groups of items have the ability to make or break our budget in years to come. They are: i. Health insurance costs in mid-March at Administration Committee (variation in estimates could be a swing of$100,000 to $200,000 to the positive or negative) ii. April sales tax reports in the first two weeks of April, for purposes of seeing the impact of the ProBuild closure (could be a swing of$200,000 to the positive or negative) iii. April non-home rule sales tax reports in the first two weeks of April, for purposes of seeing non-home rule sales tax figures iv. The FY 12 actuals will be much more concrete. We are currently projecting a general fund surplus of$907,000. 5) Administrative/Inspection Fees (1.75% of EOPC) a. When a final plat is approved for residential development, the developer has the choice to pay 1.75% of an engineer's estimate of probable construction costs to cover all future infrastructure inspections up through final acceptance by the City. As a result, the City has collected large fees from residential developers in the past for work that has yet to be completed. As developers complete subdivisions (i.e. Bristol Bay and Grande Reserve), these inspections will have to be covered by the City (whether in-house staff or consultant engineers). Depending on the frequency of the buildout of the units and the size of each unit, there could be $10,000 to $20,000 expenses throughout the year(normal units may only take $2,000 to $3,000 for each round of inspections). The good news is that there are very few developments that are actively completing infrastructure, so our costs should be manageable over the next few years for this service. The bad news is that we don't have developers actively completing infrastructure (which would indicate a revived housing market). This is an issue to monitor in the future, which should be worked into our annual outsourced engineering budget. An absolute worst case scenario would require us to hire in-house engineering techs to complete subdivision inspections. A look back at last year's "Things to Watch" Comment#1 from FY 12 narrative: 5 If the City receives 200 new residential construction building permits within any fiscal year, it is likely the water infrastructure improvement and maintenance fee can be removed with no detriment to the water fund. If the City receives over 200 building permits within any fiscal year, we can discuss refunding past payments of the water infrastructure improvement and maintenance fee. Update: This is not likely to happen in FY 13, although it could be possible in future years. We should have a good idea of the future growth of the residential housing market, based on the success or failure of the BUILD incentive program. Comment#2 from FY 12 narrative If the non-home rule sales tax referendum passes in April 2011, the sewer fund will likely be able to abate a portion of the property taxes associated with sewer debt that were not abated in January 2011 by the City Council. Update: The referendum passed, the City Council refinanced and reduced property taxes Comment#3 from FY 12 narrative The City needs 120 building permits per year in order to make the debt payments on the Public Works building on Wolf Street. Right now,we are budgeting for only 35 permits per year. The Public Works capital fund is expected to show a negative fund balance in April 2013 as a result. If the City receives any more than 35 per year, that event horizon is pushed out further into the future. Update: The City only had 38 new housing starts in FY 12, and is budgeting for similar results this year. The creation of the BUILD program could result in some or no incremental revenue for this fund(depending on if this fee is part of the incentive rebate to the homebuyer). This will become a cash-flow drain for the City in FY 13 (negative fund balance for the Public Works Capital Fund). Comment#4 from FY 12 narrative The Library budget for FY 12 was approved in summer 2010. The Library Board has not yet discussed their FY 13 or FY 14 budgets. Without any changes to their budget, the Library Board will have depleted their fund balance by FY 13. Update: The Library Board passed sweeping changes to their budget,transferred their restricted fund balance, and have an adequate fund balance moving forward. Comment#5 from FY 12 narrative The decision on the extension of the REC Center lease agreement must be made by December 2011. The end of the first five year term is July 2013. Update: The decision was made to not renew the lease. Negotiations for building purchase and facility alternatives are ongoing. Comment#6 from FY 12 narrative The health of the general fund fund balance (discussed briefly above) already takes into account the City's funding of the Route 47 project and River Road bridge project with no borrowing within the water, sewer, or general funds. However, in order to fund streetscape improvements in the downtown TIF district that are related to Route 47 construction, a bond sale in the downtown TIF will likely be necessary—but should be easily repaid by TIF revenues over 6 a 10-year period. That statement is contingent upon the City Council voting to entering into a contract with IDOT for those streetscape improvements in the Summer/Fall of 2011. Those improvements are called for in the City's Integrated Transportation Plan,but will ultimately be a policy decision for the City Council. Update: River Road Bridge had to be accelerated. Route 47 cost was stretched over 10 years. Comment#7 from FY 12 narrative The health of the general fund fund balance does take into account the City's funding of the engineering and land acquisition associated with Game Farm Road expansion without borrowing. It does not take into account the funding of the construction of Game Farm Road without borrowing. The construction of Game Farm Road will not need to be paid for until FY 15, but it may be prudent for the City Council to maximize fund balance build-up prior to that point to defray the cost of borrowing for that project. Update: The expenses associated with land acquisition and engineering of Game Farm Road expansion are still in the budget. Construction of Game Farm is expected to begin in FY 15, with borrowing out of the city-wide capital fund. Future Obligations A five year budget gives us significant insight into future expense obligations. We can accurately track and illustrate our capital and operating expenses for a reasonable timeframe in the future. It is my hope that whatever future spending obligations the City has, that a five-year planning process will be more than enough time to make decisions to meet those obligations. Unfortunately, the economic downturn has left us with some very serious infrastructure funding obligations that can be daunting on paper. Indeed, the budget illustrated in this attached document contains only the most pressing and necessary infrastructure obligations. This five- year budget neglects to address the following projects and costs, some of which it may be ok to defer for five years, others we may want to address sooner: 1) Funding of ongoing road maintenance a. In 2011, our former City Engineer threw together a grab number for yearly road maintenance simply based on an estimate of the cost to replace one mile of road, our total number of miles of roads in the City, and assuming that each road has to be replaced every 25 years; that figure was in excess of$2 million per year. Obviously, the point of the pavement management study is to figure out how to stretch out the useful life of all the roads, and over time, decrease your annual road maintenance costs. Ongoing road maintenance costs are budgeted each year at$300,000—which is our expected amount of excess non-home-rule sales tax funds b. Cost of item- $1,000,000 to $1,700,000 per year. 2) Sycamore Road and Route 34 traffic signal a. A temporary signal has been installed at this intersection since 2008. Original agreement with IDOT said that a permanent signal was supposed to be installed by 2010. Agreement was extended through 2013, at the request of the City. Permanent intersection improvements, when constructed will be three sides (two on Route 34, one on Sycamore Road). If the Sexton property(to the north) ever 7 develops, that landowner will have to completely redo the intersection improvements to accommodate a fourth leg. Each year the temporary improvement agreement remains in place, we are responsible for 100% maintenance of the signal. Since the signal is temporary, it is not in good condition four years later, and is expensive to maintain each year($10,000). There is a chance that IDOT would force us to either put in the permanent intersection improvements or take down the temporary. More than 21,000 vehicles per day traverse this intersection on Route 34, and 900 of them use the Sycamore Road leg of the intersection. b. Cost- $200,000. 3) Beecher Center HVAC a. The HVAC unit in the Beecher Center was originally installed in 1980. Its useful life span should have been 15 years. A complete replacement for the existing units is $400,000,because it is under the roof(the roof would have to be rebuilt). Even if individual components of the unit go out, we would not be able to replace them because nobody makes replacement parts for the HVAC unit. One possible thought by staff, should this project become a necessity, is to spend an additional $250,000($750,000 total) and have the HVAC unit installed on the ground near the building, have new ducts run, and update the kitchen in the facility (economies of scale to do the projects all at once). If the HVAC unit were installed on the ground, as opposed to on the roof,we could save the roof replacement costs in the future when the HVAC unit has to be replaced again. The kitchen in the facility is currently out of code, and needs to be upgraded to meet current safety standards. b. Cost - $400,000 or $750,000—whenever the HVAC breaks or we think we should replace it. 4) Fox Hill water and sewer recapture a. In 2003, the City required Fox Hill developers to oversize water and sewer mains out to the Fox Hill subdivision. This original cost for water and sewer oversizing was $807,OOO.In the recapture agreement for these projects, the City agreed to compound interest with final payback by the City due in 2023. If a developer develops in the recapture area prior to 2023, the City has the right to charge the developer their portion of the recapture fee (which then gets forwarded to the Fox Hill developer). b. Cost—In FY 11, total amount is $1.464 million. The original principal on this obligation was $807,847, meaning we have racked up $657,009 in interest in 8 years. 5) West Ridge water main replacement a. 100 year old water mains in the area that serve 29 houses directly, many more indirectly. Old water mains tend to be undersized compared to newer water mains, and leak. Both of these cause fire protection to be diminished due to low water pressure. b. Cost- $140,000. 6) South Main St water main replacement 8 a. 80+year water main in the area near Van Emmon Road and Beecher St. This main services over 30 homes directly, many more indirectly. Fire protection is diminished due to low water pressure. b. Cost- $200,000. 7) Elizabeth St water main replacement a. 60 year old water main on Elizabeth Street. This main services over 24 homes directly, and many more indirectly. Fire protection is diminished due to low water pressure. b. Cost $175,000. 8) Orange Street water main replacement a. Water main replacement near Orange Street and Olsen Street, which will tie to dead end mains together. Connecting two dead ends in a loop will improve fire protection and water quality. b. Cost- $60,000. 9) Olsen Street water main replacement a. 80+year water main in the area near Orange St. from South Main Street to Mill Street. Fire protection is diminished due to low water pressure. b. Cost- $150,000. 10)Washington Street water main replacement a. 80+year water main in the area of E Washington Street. Replacement would improve fire protection and flow of water. b. Cost- $150,000. 11)Well 7 back-up generator a. The only back-up generator in the entire City is at the treatment facility in Grande Reserve. A sustained power outage on the south side of town would result in water shortages on the south side of town. Electric connections and the concrete pad are onsite and waiting for generator installation. b. Cost- $350,000. 12)Game Farm and Somonauk water main replacement a. Water main connection of two dead ends in front of Yorkville Grade School. Constructing this project would improve water service for multiple houses on a dead-end main. b. Cost- $65,000. 13)SCADA sewer monitoring system a. The City has SCADA systems on its water facilities,which allows for remote monitoring and control of industrial facilities. Installing this on our sewer lift stations and pump stations would improve safety and prevent backups. b. Cost- $90,000. 14)Sewer system evaluation survey(SSES) a. The SSES should be completed for the sewers on the south side of town. SSES has not been conducted since 1996. Completion of the study and eventual construction of the improvements would reduce inflow and infiltration. Reducing inflow and infiltration of storm water into the sanitary sewer system will reduce YBSD's peak flows, which increases their plant capacity, which ultimately delays or eliminates the need to expand their sewer treatment plant. 9 b. Cost- $110,000 to do the study, estimate of$420,000 to complete the improvements after the study is completed. 15)Game Farm sewer repairs a. There is a short stretch of sewer main in front of Yorkville Grade School, which has individual service lines attached to the main. Changing these individual services to a combined branch would reduce the potential for backups in the future. b. Cost- $50,000. 16)River Road sewer replacement a. Replace and move a sanitary sewer that is currently under a resident's garage near the Fox River on River Road. If we the sewer breaks before we replace it, we will have to tear down and replace a garage. If we move the sewer before it breaks, we save garage replacement costs in the future. b. Cost- $100,000. 17)Bristol Bay intersection improvements a. Pursuant to the 2010 annexation agreement amendment with Bristol Bay, the City is responsible for intersection improvements at Route 30 and Route 47, Galena Road and Route 47, and at Bristol Bay Drive and Route 47. The total cost of these three improvements is over$3.3 million. The intersection improvements at Route 47 intersections of Galena Road and Route 30 are $1.224 million and $701,000 respectively. The remaining $1.4 million is associated with the additional subdivision entrance and traffic signal at Bristol Bay Drive. b. Cost- $3.329 million in total. 18)Beecher Center Park a. The playground equipment at Beecher Center Park is closely approaching the end of its useful life span. We anticipate the equipment to be removed in FY 13 or FY 14, with no plans to replace it. b. Cost—policy decision 19)Kennedy Road bike trail a. This is a City Council policy decision. We removed this from an earlier budget proposal, due to the discussion at Public Works Committee. b. Cost—likely $0 net cost, but project itself is $360,000 20) The small picture—items of note in the eeneral fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as "R#", and expenditures are listed as "E#". R1)Property taxes—corporate levy 01-000-40-00-4000 a. In total, and notwithstanding the sewer debt issue, City real estate taxes are expected to grow over the next three fiscal years due to the increase in the consumer-price-index associated with the property tax cap. It is expected that 10 most of the increase each year will be directed to the police pension system and the library. R2)Property taxes—police pension 01-000-40-00-4010 a. Over the next five fiscal years, we propose to increase the police pension each year to meet our actuarial requirements by FY 16. If we do not fund the FY 16 police pension at its actuarial requirement,the State will withhold revenue disbursements to us in order to make up our police pension shortfall.. R3)Municipal sales tax 01-000-40-00-4030 a. We are decreasing the yearly estimates for the next five years, due to the closure of ProBuild. We will not know the actual impact of the ProBuild closure until April 2012 (when sales taxes from January 2012 consumer purchases are disbursed to the City). R4)Non-home rule sales tax 01-000-40-00-4035 a. This line-item is new, and represents the I%non home rule sales tax that was authorized by referendum in April 2011, and went into effect on January 1, 2012. We have estimated that the non-home rule sales tax will generate 60% of the amount of the regular municipal sales tax. Regionwide, these types of supplemental sales taxes are generating between 60% and 75% of a municipality's regular sales tax. The first non-home rule sales tax disbursement will be known in April 2012. R5)Personal Property Replacement Tax (PPRT) 01-000-41-00-4120 a. PPRT will be nominally effected in FY 13, because of the State's decision to divert PPRT revenues to fund the salaries of regional superintendents. R6)State income tax 01-000-41-00-4100 R7)Local use tax 01-000-41-00-4105 a. Both of these line-items are based on our population, and estimates of state revenues put forth by the Illinois Municipal League. R8)Business District Tax 01-000-40-00-4070 a. This revenue line-item corresponds with an expenditure line-item of the same amount, as this tax is rebated 100% to the developer of Kendall Marketplace to pay down bonds related to public infrastructure. Although the performance of this line-item has no impact on the overall performance of the budget, it is noteworthy because it is one measurement of the ongoing performance of Kendall Marketplace. R9)Telecommunications tax 01-000-40-00-4043 R10) Telephone utility tax 01-000-40-00-4044 a. These two line-items have historically been budgeted together, but have been separated out beginning in FY 13 to enhance transparency. 11 R 11) Pari-mutuel tax 01-000-40-00-4080 a. These taxes were for wagers or bets placed at the OTB. We received notice this week that the Hawthorne OTB would be closing at the end of January. Thus, the revenues from this line-item have been zeroed out. R12) Building permits 01-000-42-00-4210 a. Revenue figures within this line-item will equal the exact cost of the Chief Building Official's salary, plus the Building Department Receptionist's salary, plus the cost of outsourced inspections. During the year, once those costs are met, all building permit revenue will be transferred into a capital fund for the use of one-time capital expenses. This prevents us from using one-item revenues for long-term operating costs in the future. The "surplus"building permit revenues are currently denoted in the City-wide capital fund budget under line-item 23- 000-42-00-4210. R13) Development Fees 01-000-42-00-4214 a. Similar to the building permit revenues discussed above, development fees are one-time revenues paid by developers when final plats are recorded, or when new subdivisions are proposed. Under best budgeting practices, these one-time revenues should go to fund one-time expenses, or should be budgeted away to defray future costs of subdivision inspections—and thus, we have created a line- item within the city-wide capital fund for all development fees received by the City. The line-item in the capital fund is 23-000-42-00-4214. R14) Transfer from land-cash 01-000-49-00-4979 a. The land-cash transfer is proposed to be ceased in FY 13 and beyond. E1)All departments Multiple#s a. All departments now contain the cost of providing health insurance to that department. While these numbers are based on a conservative increase in health insurance costs each year(10%), the actual figures at the end of the year may fluctuate based on employees changing plans in the department(i.e. HMO single plan to PPO family). E2)All departments Multple#s a. All departments now contain a proportionate share of copier lease expenses. These expenses were previously coded out of the Finance department only. E3)All departments Multiple#s a. All estimates for gasoline and energy are very conservative, to protect against volatile gas prices in the future. E4)Salaries—Administration 01-110-50-00-5010 a. When Laura Schraw was appointed as Interim Director of Parks and Recreation, her salary moved entirely into Parks and Recreation, and Bart Olson's salary was 12 moved entirely into Administration (previously split between Administration and Parks and Recreation). E5)Elected Official—Group Health Insurance 01-110-52-00-5223 E6)Elected Official—Group Life Insurance 01-110-52-00-5236 E7)Elected Official—Dental Insurance 01-110-52-00-5237 E8)Elected Official—Vision Insurance 01-110-52-00-5238 a. These line-items are new this year, and they break out the annual cost for elected officials' health insurance and other benefits. E9)Professional services (Admin) 01-110-54-00-5462 a. The increase in this line-item is due to an observed increase in minute taker expenses, and a new cost split for the mailing machine lease. E10) Community Relations Department Multiple#s a. This position and department was vacated in May 2011. No change in that status is proposed through FY 17. This department will drop out of the budget in the FY 15 budget proposal. All special events expenses are part of the Parks and Recreation budget. Ell) Salaries—Police Officers 01-210-50-00-5010 a. The observed increase for this line-item each year is a planned increase of one officer per year for each of the next five years. Accordingly, all training and equipment budgets have been increased accordingly. E12) Salaries—Lieut/Sergeants/Chief 01-210-50-00-5012 a. This line-item will be deleted, as Sergeants salaries will be broken out from the Chief and the Deputies,because the Sergeants have their own bargaining unit. E13) Salaries—Police Chief and Deputies 01-210-50-00-5011 a. This line-item contains only the salaries of the Police Chief and two Deputies. E14) Salaries— Sergeants 01-210-50-00-5012 a. This line-item contains only the salaries for the Sergeants, which are their own bargaining unit. E15) Tree and Stump Removal (Streets) 01-410-54-00-5458 a. Increase in expenses to combat emerald ash borer. E16) Hanging Baskets (Streets) 01-410-56-00-5626 a. Hanging basket program will be suspended for two years, due to Route 47 construction. E17) Retirement Plan Contrib. —ERI (Admin Svcs) 01-640-52-00-5212 13 a. This line-item covers expenses related to the early retirement incentive offer put forth by the City in May 2011. To date, one employee has opted into the program. E18) Group Health Insurance (Admin Services) 01-640-52-00-5222 a. As stated above, health insurance costs are now broken out in each department. The remaining expenses in this line-item are for retirees and former employees eligible for COBRA. E19) KenCom(Admin Services) 01-640-54-00-5449 a. This line-item is new, and covers dispatch costs, which are expected to be due in FY 15. Current FY 15 estimate is based on a conservative estimate of increase in the KenCom budget over the next few years (10-20%per year). E20) Information Technology Svcs (Admin Svcs) 01-640-54-00-5450 a. This line-item covers all consultant costs,and equipment purchases for IT. Expected breakdown in each year is 30% consultant hours, 70% equipment purchases. We still recommended to outsource IT functions. A large portion of the IT equipment expenses in the budget($60,000 out of$70,000) will be for mobile data terminal (MDT) equipment upgrades in the police department. E21) Special Engineering Services (Admin Services) 01-640-54-00-5453 a. This line-item is for all special, unanticipated engineering projects and contracts not covered under the City's normal contract with EEI. E22) Professional Services (Admin Services) 01-640-54-00-5462 a. This line-item is for expenses related to HRA administration. This line-item was previously used for all outsourcing expenses (IT, GIS, Engineering), but those costs have been broken out into their own line-items. E23) Engineering Services (Admin Services) 01-640-54-00-5465 a. This line-item covers all normal, outsourced engineering costs,per our contract with EEI. This line-item contemplates outsourcing engineering functions through FY 17. E24) Hotel Tax Rebate (Admin Services) 01-640-54-00-5481 a. This line-item represents 90% of all hotel motel taxes generated in the City being forwarded to the Aurora Area Convention and Visitor's Bureau, per our intergovernmental agreement with them. E25) Sales Tax Rebate 01-640-54-00-5492 a. This line-item represents all normal sales tax rebates agreements in the City. The drop off from FY 12 to FY 13 is due to the accelerated payout of sale tax rebates to ProBuild. E26) Contingencies 01-640-70-00-7799 14 a. The $100,000 budgeted in each of the next five fiscal years represents less than 1% of the yearly expenditures in the general fund. City policy states this line- item should be 3% to 5% of yearly expenditures in the general fund. We have not funded this line-item to that percentage in several years, and even the $100,000 is greater than the amount budgeted in the past few fiscal years. E27) Transfer to City-wide capital 01-640-99-00-9923 a. The transfer from the general fund for this line-item will cover the River Road Bridge project and the pavement management program study in FY 13, and the debt service associated with Game Farm Road expenses, beginning in FY 15. E28) Transfer to Debt Service 01-640-99-00-9923 a. This line-item represents the gap between property taxes associated with the 2005A bond and the debt service for that bond. The property taxes on the 2005A bond are scheduled to be decreased in FY 16. E29) Transfer to Sewer 01-640-99-00-9952 a. This line-item represents the City's transfer of non-home rule sales tax dollars being transferred into the sewer fund to pay for the yearly debt service on the 2011 refinancing bond. E30) Transfer to Parks and Recreation 01-640-99-00-9979 a. This line-item represents the City's transfer to fund Parks and Recreation expenses not related to the REC Center. The amount of the transfer was very low in FY 12 due to the upfront lease payment of the Wheaton Woods cell tower site by Verizon Wireless. The transfer amount increases in FY 13 due to health insurance costs being allocated out of the Park and Rec fund. E31) Transfer to Library Operations 01-640-99-00-9982 a. This line-item is new, and covers liability and unemployment insurance for the library. In FY 13, we are recommending that the City begin coding library- related property insurance figures within the library budget—in order to give everyone the most accurate cost estimate for running library operations. In order to not affect their budget, and in keeping with the City's intergovernmental agreement with the Library,we are also transferring an amount to the Library's operation budget in the exact amount of the property insurance (i.e. no net effect to the Library budget). The small picture—all other funds Fox Hill SSA R1)Property Taxes—Fox Hill SSA 11-000-40-00-4011 a. We are proposing modest increases in the annual HOA dues, beginning in FY 14, due to one-time projects (outlined below) and establishment of a 100% fund balance for this fund. 15 E1)Outside Repair and Maintenance 11-111-54-00-5495 a. One-time expenses for trail sealing an dpatching, entrance sign repainting, entrance area re-landscpaing, and tree trimming all common areas are proposed for FY 14 and 15. Sunflower SSA R1)Property Taxes— Sunflower SSA 12-000-40-00-4012 a. We are proposing modest increases in the annual HOA dues, beginning in FY 14, due to one-time projects (outlined below) and establishment of a 100% fund balance for this fund. E1)Outside Repair and Maintenance 12-112-54-00-5495 a. One-time expenses for pond dredging are proposed in the future (a analysis will be completed to figure out exactly when the ponds will need to be dredged. Other improvements include sign repainting,tree trimming, and landscape planting replacement. Motor Fuel Tax Fund R1)Illinois Jobs Now Proceeds 15-000-40-00-4172 a. The City has received two of the five scheduled supplemental MFT disbursements from IDOT. Under prior announcements from the Governor, we should get three additional disbursements of$73,000 over the next three fiscal years. However, the third disbursement from the State has not been announced yet(passed its deadline) and correspondence with high level state officials has cast doubt on the future disbursements. Thus,we have removed the disbursements from the budget. If new disbursements are announced, we will add them into the budget. R2)Reimb—Old Jail/Downtown Parking Lot 15-000-46-00-4605 a. This project is on hold,pending selection of a new parking lot site, or a return to the original site. E1)Game Farm Road project a. This line-item covers all remaining land and easement acquisition for the Game Farm Road project. E2)Patching 15-155-56-00-5632 a. With additional revenues for road repairs available to the City under City-wide capital, the MFT patching program can be ceased in FY 15. The money previously allocated for MFT patching can go towards salt and other MFT eligible expenses. E3)Route 47 expansion 15-155-60-00-6079 16 a. Per the City's intergovernmental agreement with IDOT, MFT related Route 47 project expenses will be spread over the next ten fiscal years. The amount budgeted in this line-item represents the most conservative estimate of Route 47 project expenses. Public Works Capital Fund R1)Engineering Capital Fee 21-000-42-00-4413 a. This line-item was previously located in the City-wide capital fund. We have moved it to the Public Works capital fund because the Engineering Department has been outsourced and the vehicles dedicated to JULIE locates and other engineering inspections have been reassigned to Public Works. So, impact fees associated with these uses have been assigned to the Public Works capital fund. R2)Development Fee 21-000-42-00-4214 a. This line-item houses the Public Works Impact Fee, which is $700 per new residential building permit. We are estimating 35 new housing starts per year for the next 5 years. R3)Mowing income 21-000-44-00-4418 a. This line-item contains all revenues generated from payment of mowing fines and invoices. E1)Filing Fees 21-211-54-00-5448 a. This line-item covers the costs of all liens for mowing and other property maintenance violations. The cost of liening is ultimately paid for by the offending property owner. E2)Equipment 21-211-60-00-6060 a. This line-item will cover a replacement tractor and large mower for vacant lots, road ditches and open spaces in FY 13. E3)Vehicles 21-211-60-00-6070 a. This line-item covers two new pickup trucks, one in each of FY 14 and FY 15. Parks and Recreation Capital Fund R1)Parks Capital Fees 22-000-42-00-4215 a. Assumption of 65 new housing starts ($50 per unit). E 1)Equipment 22-222-60-00-6060 a. These line-items are proposed to be increased in FY 13 and beyond, due to the City's aging fleet. City-Wide Capital Fund 17 R1)State Grants—Safe Routes to School 23-000-41-00-4176 a. This line-item contemplates project completion in FY 13, and an expansion in the project through additional state funds. R2)Transfer from General 23-000-49-00-4901 a. This line-item contemplates the funding of the River Road Bridge project and some road resurfacing in FY 13, road resurfacing thereafter, and the Game Farm Road bond issuance in FY 15 and beyond. If those projects are cancelled, this transfer will decrease. E1)Professional Services 23-230-54-00-5462 a. This line-item will cover the cost of the pavement management program study in FY 13. E2)Road Resurfacing 23-230-60-00-6015 a. This line-item represents the anticipate budget of road resurfacing made possible by the excess annual non-home rule sales taxes. As the amount of non-home rule sales taxes increases, the amount of this line-item can increase. E3)Principle Payment 23-230-97-00-8000 E4)Interest Payment 23-230-97-00-8050 a. These line-items represent the bond payments associated with the Game Farm Road project. If that project is funded through other methods, these line-items may be decreased or eliminated. Debt Service Fund R1)Property taxes—2005A Bond 42-000-40-00-4006 a. This line-item represents property taxes associated with non-abatement of the 2005A bond. We anticipate a steady decrease of this figure over the next five years. E1)Principle Payment(2004C Bond) 42-420-81-00-8000 E2)Interest Payment (2004C Bond) 42-420-81-00-8050 a. The final bond payment on the original in-town road program is made in FY 13. E3)Principle Payment (2002 Bond) 42-420-98-00-8000 E4)Interest Payment(2002 Bond) 42-420-98-00-8050 a. The final bond payment on 2002 bond from the Fox Industrial TIF. The TIF was closed at the end of 2011, and monies were transferred in FY 2012 to cover the final debt service payment in FY 2013. Water Fund R1)Property Taxes—2007A Bond 51-000-40-00-4007 18 a. This line-item represents the non-abatement of property taxes associated with the 2007A bond, as contemplated in the FY 12 property tax levy and as discussed by the City Council. This tax will be decreased each year through FY 15. R2)Water sales 51-000-44-00-4424 a. This line-item is for revenue derived from all water usage in the City. The current City code has 1.5%rate increases in FY 13 and FY 14, and then no planned rate increases. In order to maintain rates associated with increased expenditures, it is my recommendation to eventually provide for another four year schedule of rate increases (the last schedule was approved in May 2010). However, we are currently not showing any rate increase after FY 14. R3)Water infrastructure fee 51-000-44-00-4440 a. This line-item contemplates the necessity of the $8.25 water infrastructure improvement and maintenance fee through FY 17. This fee is needed to keep the fund balance of the water fund at an acceptable level, and to keep the cash position of the City at a sustainable level. R4)Water connection fees 51-000-44-00-4450 a. This line-item represents 65 building permits in FY 14 and beyond. 35 are expected prior to the BUILD incentive, and 30 are expected to be part of the BUILD incentive. With the 30 involved in the BUILD incentive, there will be a corresponding expense equal to 30 water connection fees (i.e. no net impact to the budget). E1)Equipment 51-510-60-00-6060 a. This line-item is new in FY 13, and includes an incremental replacement of water meters that require manual reads only. The replacement of these meters will allow the City to decrease the need for water meter reader hours in the future. As a comparison, one water meter can read 150-250 meters per day. The radio meters can be collected by the hundreds in less than 5-10 minutes. E2)Route 47 expansion 51-510-60-006079 a. This line-item includes all water related costs for the Route 47 project. Per IDOT's agreement, this payback will be stretched over a 10-year period. E3)Grande Reserve Court Order 51-510-75-00-7502 a. The final payment to the successor developer in Grande Reserve will be made around December 2012. E4)Surplus/Deficit of water fund No line-item# E5)Fund balance equiv of water fund No line-item# a. The water fund is one of the two funds in the entire budget which have a large positive fund balance—meaning they are sustaining the funds with a negative fund balance. This offset puts the City in an overall positive cash position, which allows us to continue to operate without taking costly short-term loans. While we 19 will likely not be in a poor cash-flow situation in FY 13 or FY 14, FY 15 through 17 are likely to be in deficit. For this reason, we must continue to keep the water fund fund balance level (or increase it) from FY 13 through FY 17. The continuity of the water infrastructure improvement and maintenance fee allows for that to occur. Sewer fund R1)Property Taxes—2004B Bond 52-000-40-00-4009 a. These property taxes reflect the non-abatement of the 2004B bond, as contemplated by the City Council during the December 2011 tax levy. These property taxes are scheduled to be decreased through FY 14, and completely eliminated in FY 15. R2)Property Taxes—2005D bond 52-000-40-00-4013 R3)Property Taxes - 2008 Bond 52-000-40-00-4014 a. Both of these line-items reflect the non-abatements of the Rob Roy sewer bonds, which will cease to exist in FY 13 due to the refinancing issuance of 2011. As such, no property taxes are needed. R4)Sewer Connection Fees—Rob Roy 52-000-44-00-4457 R5)Sewer infrastructure fees 52-000-44-00-4460 a. The final Rob Roy sewer payments will be made by Centex in FY 13, which leaves a $600,000 revenue hole in FY 14. As discussed in E4 and E5 in the water fund above, the City budget cannot withstand a large negative cash-flow over the next five years—without taking out temporary and costly short term loans. Thus the sewer infrastructure fee line-item represents the creation of an $8.25 per month,per user fee. This fee would have to go into effect on May 1, 2013 to offset the loss in revenue from the Rob Roy Sewer connection fees. If the owner of Westbury Village or Caledonia subdivision were to adhere to their Rob Roy sewer agreements and pay the City their sewer connection fees, this new user fee would not be necessary. Given those developers non-compliance in the past, I do not expect them to make the payments going forward. R6)Transfer from the General Fund 52-000-49-00-4901 a. This line-item represents the non-home rule sales tax transfer from the general fund,which will be used to pay off the 2011 refinancing bond. E 1)Route 47 Expansion 52-520-60-00-6079 a. This line-item contains sewer related costs in the Route 47 construction project. E2)Windett Ridge Sewer recapture 52-520-75-00-7501 a. The Windett Ridge sewer recapture payment is due to the successor land-owner in FY 13. This recapture was to recoup the costs of a sewer main that was constructed larger than needed by Windett Ridge. 20 E3)Surplus(Deficit) No line-item# E4)Fund Balance Equiv No line-item# a. As referenced in the water fund narrative, and in the narrative for R4 and R5 in the sewer fund, the sewer fund is the main source of cash for City operations. Until some of the other funds have a positive fund balance, this sewer fund fund balance cannot be depleted. Thus, we have kept the sewer fund fund balance at a relatively stable rate from FY 13 through FY 17. Land-Cash fund R 1)RTP Grant—Hopkins Park 72-000-41-00-4174 a. The City applied for this grant in 2010, but has not received notification of award or denial yet. This line-item, and its corresponding expense line-item assume that the grant is awarded and the City completes the project in FY 14 and 15, and is reimbursed in FY 16. If the grant application is denied, then both line-items will be zeroed out. R2)OSLAD Grant—Riverfront grant 72-000-41-00-4175 a. The City applied for this grant in 2011, but has not received notification of award or denial yet. This line-item, and its corresponding expense line-item assume that the grant is awarded and the City completes the project in FY 14 and 15, and is reimbursed in FY 16. If the grant application is denied, then both line-items will be zeroed out. E 1)Grande Reserve Park A 72-720-60-00-6046 E2)Grande Reserve Park B 72-720-60-00-6047 a. Both of these parks must be completed by FY 15 (B) and FY 16 (A),pursuant to OSLAD grant agreements for Riemenschneider Park and Raintree Park B. Parks A and B were used as the local match in both of those OSLAD grant projects. Part of the requirement for use of the deeds as a local match is that they must be improved by a certain date. Parks and Recreation fund R1)Hometown Days 79-000-44-00-4443 a. For FY 13, we are proposing to expand Hometown Days to Thursday evening, and to hire a national act (yet to be determined) for a concert. This expansion of revenue is matched by a corresponding increase in expense for the event. The event is still expected to run a $30,000 profit. R2)Rental Income 79-000-48-00-4820 a. This line-item includes rental revenue from Geneva Kayak in Riverfront Park, and the cell tower lease at Wheaton Woods Park. R3)Transfer from General Fund 79-000-49-00-4901 21 a. The increase in this line-item from FY 12 to FY 13 is mainly due to our decision to code all health insurance costs out of their respective funds. The remaining increase is due to increases in repair costs in the Parks department, a change in salary division in the Recreation Department(no salaries are coded out of Land- cash), and a proposed expense for broad leaf control in all of our parks this year (subject of many complaints last year). If expenses are decreased(i.e. broad leaf control, the transfer can be decreased. E1)Outside Repair and Maintenance (Parks) 79-790-54-00-5495 a. The staff is proposing to reinstitute broad leaf weed control in the Parks, due to complaints last year. The annual cost of this service is $10,000. E2)Repair and Maintenance (Parks) 79-790-56-00-5640 a. An increase in repair costs is expected, as a majority of the equipment and vehicles in the Parks Department have passed their replacement date, or are very close. E3)Salaries (Recreation) 79-795-50-00-5010 a. The increase in salaries from FY 12 to FY 13 is due to the new interim director's salary being budgeted in full out of recreation. The previous director's salary was split between recreation and administration in the General fund. E4)Hometown Days Supplies 79-795-56-00-5602 a. The increase in expenses is offset by the increase in revenues, as narrated above. The extra cost for Hometown Days is proposed to be used to hire a national act for a Thursday night concert at Hometown Days. We have spoken to a few booking agents and promoters, who have stated that we should be able to hire a national act closer to Labor Day. Larger bands will often look for festivals and local concerts they can work between their larger, scheduled concerts (referred to as a"drive-through"). REC Center Fund R1)Membership Fees 80-000-44-00-4444 a. The amount budgeted in FY 13 and beyond is based on recent revenue trends. E 1)Surplus(Deficit) No line-item# E2)Fund Balance Equiv No line-item# a. FY 13 budget outcomes are heavily dependent upon the outcome of purchase negotiations, which are ongoing. Library Operations fund R1)Property Taxes—Library 82-000-40-00-4005 a. This line-item contemplates a $25,000 increase in the library tax levy each year. However, the tax levy for the library must be voted on each year. 22 R2)Transfer from General Fund 82-000-49-00-4901 a. The transfer from the general fund will offset the increase in liability and unemployment insurance expense. The Library's liability insurance was previously coded out of the general fund, due to historical precedent and in keeping with the intent of the City's intergovernmental agreement. Downtown TIF fund R1)Property Taxes—Downtown TIF 88-000-40-00-4088 a. The yearly increment for TIF property is $70,000. This represents the incremental property taxes paid by every property in the TIF. EI)Route 47 expansion 88-880-60-00-6079 a. This line-item contains costs associated with Route 47 expansion components that are in the downtown TIF. Cash Flow—Surplus(Deficit) This section of the budget is new. It includes a summary of every fund in the budget and its surplus/deficit. We can use this as a tool to see how our individual policy decisions affect the overall cash position of the City from year-to-year. As you can see, the cash position of the City is slightly positive in FY 13, slightly negative in FY 14, and then begins a steep decline in FY 15 through FY 17. If all of the budget figures come to fruition, then we will be looking at issues with cash-flow between FY 16 and FY 17 (the threshold for cash-flow issues is around $3,000,000). However, it is very difficult to predict revenues and expenses four and five years in the future, so we will have a fair amount of time to monitor our budget and make changes accordingly. For example, a five-year budget in 2007 would have a very different look in its prediction for 2012, as compared to where we are today. The two main issues with cash-flow in FYs 13 through 17 are in the general fund (requires policy decisions from the City Council on officer hirings), and in the Countryside TIF. The general fund doesn't turn towards a deficit until FY 15, so we have some time to monitor revenue trends and make policy decisions regarding expenses. The Countryside TIF will be studied by staff over the next several weeks to see if it is advantageous to refinance the current debt, or to lure a new developer through additional incentives. Either of those options, if successful, would result in coverage of the existing bond payment and would further decrease our negative cash-flow each year. Cash Flow—including fund balance This section simply takes the surplus/deficits of each fund and adds them to the prior year's fund balance. This calculation,while extremely rudimentary(water and sewer fund fund balances are based on an estimate of fund balance equivalencies), does provide some use in gauging where we are at with cash-on-hand. As stated in the prior narrative, if the aggregate fund balances decline to approximately $3,000,000, we will be studying our options as it relates 23 to temporary loans. Fortunately, we do not anticipate that target until FY 17—and even then, the likelihood that we reach that figure depends on our decision making and the economy. Allocated items—A22re2ated This sections contains an easy to use summary of City-wide expenses which are normally broken out in the individual departments. They include all liability insurance costs, unemployment insurance costs, salaries, health insurance, COBRA contributions, retiree contributions, elected official health insurance contributions, dental insurance, vision insurance, non-abatement of debt service, and building permits. 24 United City of Yorkville Revenues by Category Fiscal Year 2013 Other Inter- Licenses& Fines& Charges Investment Reimb- Miscel- Land Financing Fund FUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources Total General Fund 8,788,433 1,759,600 169,300 201,000 1,178,784 3,100 199,892 11,000 - - 12,311,109 Special Revenue Funds Motor Fuel Tax - 454,197 - - - 350 - - - - 454,547 Parks and Recreation - 395,000 200 11,661 88,700 - 955,886 1,451,447 Land Cash 400,000 - - - - 20,500 - 420,500 Fox Industrial TIF - - - - - - - - - - - Countryside TIF 4,500 2,000 6,500 Downtown TIT 70,000 - - - - 150 - - - - 70,150 Fox Hill SSA 3,786 - 3,786 Sunflower SSA 7,531 - - - - - - - - - 7,531 Debt Service Fund 326,379 - 1.,000 - - 300 - - - 99,465 427,144 Capital Project Funds Municipal Building - - 5,250 - - - - - - - 5,250 Parks and Recreation Capital - - 3;250 - - 250 - - - - 3,500 Police Capital 16,500 11,650 - 50 1,000 - 29,200 Public Works Capital - 31,000 - 20,000 - - 2,500 53,500 City-Wide Capital - 231,000 53,400 - - - - 686,832 971,232 Enterprise Funds Water 133,454 - - 2,527,871 300 7,466 50,000 82,288 2,801,379 Sewer 263,850 1,368,380 3,000 4,587 - - 1,639,817 Recreation Center - - - - 607,000 - - 15,500 - - 622,500 Library Funds Library Operations 707,500 22,200 16,250 13,000 17,000 150 7,306 7,600 41,978 832,984 Library Debt Service 795,488 - - - - 300 - - - 1,511 797,299 Library Capital - - 16,250 - - 100 - - - 16,350 TOTAL REVENUES 11,100,921 2,866,997 312,200 225,650 6,114,035 10,250 230,912 173,800 211.5011 1,8711,460 22,925,724 25 United City of Yorkville Expenditures by Category Fiscal Year 2013 Other Contractual Capital Developer Debt Financing Fund FUND Salaries Benefits Services Supplies Outlay Contingencies Commitments Service Uses Total General Fund 3,263,895 2,320,201 3,849,870 294,151 - 50,000 1,784,161 11,562,278 Special Revenue Funds Motor Fuel Tax - - - 341,960 231,900 - - 573,860 Parks and Recreation 677,800 292,630 170,030 317,460 - 1,457,920 Land Cash - - - - 132,000 132,000 Fox Industrial TIF - - - Countryside TIF 1,375 - 304,668 306,043 Downtown TIF 11,500 30,000 - 41,500 Fox Hill SSA 4,500 - 4,500 Sunflower SSA 9,986 - 9,986 Debt Service Fund 963 504,407 505,370 Capital Project Funds Municipal Building - - - - Parks and Recreation Capital - - 20,000 2,500 22,500 Police Capital 12,500 2,500 45,000 - - 60,000 Public Works Capital 10,500 2,000 75,000 82,295 169,795 City-Wide Capital - - 100,000 - 940,500 - 1,040,500 Enterprise Funds Water 372,000 217,367 521,675 294,124 132,000 160,923 1,396,016 3,094,105 Sewer 207,000 131,513 73,400 65,711 60,000 180,996 769,866 82,288 1,570,773 Recreation Center 221,000 29,031 408,250 43,171 - - - - - 701,452 Library Funds Library Operations 440,000 216,862 106,599 31,250 1,000 - 1,511 797,222 Library Debt Service - - - - - - 795,488 795,488 Library Capital - - - - 4,000 - - - 4,000 TOTAL EXPENDITURES 5,181,695 3,207,603 5,281,148 1,392,327 1,670,400 51,000 341,919 3,852,740 1,870,460 22,849,291 26 United City of Yorkville Fund Balance History Fiscal Years 2010-2017 FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected General Fund (492,939) (271,900) 258,636 635,416 1,384,247 1,489,417 914,994 (15,874) (980,815) Special Revenue Funds Motor Fuel Tax 405,618 640,399 776,755 584,568 465,255 442,599 454,960 451,446 431,106 Parks and Recreation 25,151 231,558 (33,500) 174,704 168,231 169,161 179,571 201,494 238,784 Land Cash (603,425) (388,625) (312,230) (269,209) 19,291 (77,209) (411,059) (51,059) (41,059) Fox Industrial TIF 423,351 569,790 - - - - - - - Countryside TIF 2,477,758 2,178,550 1,883,380 1,877,220 1,577,677 1,280,064 979,666 682,068 382,470 Downtown TIF 136,294 209,760 (238,134) 236,217 264,867 293,517 322,167 350,817 379,467 Fox Hill SSA 2,226 17,942 18,316 17,433 16,719 16,384 16,362 16,798 17,738 Sunflower SSA 6,188 11,922 10,980 12,462 10,007 7,306 5,434 4,472 4,514 Debt Service Fund 7,628 8,653 7,778 87,151 8,925 9,850 10,775 5,797 7,122 Capital Project Funds Municipal Building (607,724) (587,024) (580,474) (581,024) (575,774) (570,524) (565,274) (560,024) (554,774) Parks and Recreation Capital 66,852 51,443 (76,369) 31,545 12,545 13,545 14,545 15,545 16,545 Police Capital 210,284 194,947 134,647 135,537 104,737 90,937 77,137 63,337 49,537 Public Works Capital 157,807 108,743 45,542 51,136 (65,159) (137,454) (209,749) (251,044) (292,339) City-Wide Capital (18,378) 652 51,537 69,268 (0) (0) (0) (0) (0) Enterprise Funds* Water 339,359 695,723 683,405 878,907 586,180 696,373 770,467 684,108 555,977 Sewer 2,735,213 2,377,831 2,482,790 2,545,633 2,614,677 2,621,630 2,399,742 2,351,319 2,284,042 Recreation Center (127,819) (195,087) (308,434) (286,388) (365,340) (418,840) (418,840) (418,840) (418,840) Library Funds Library Operations 571,002 317,336 256,445 343,943 379,706 423,111 479,023 546,220 623,358 Library Debt Service - - - (1,811) (0) 300 600 900 1,200 Library Capital - - 4,500 (2,846) 9,504 21,854 34,204 46,554 58,904 Totals 5,714,446 6,172,613 5,065,570 6,5399862 6,616,295 693729022 5,054,724 49124,035 2,762,938 * Fund Balance Equivalency 27 United City of Yorkville Revenue Budget Summary -All Funds Fiscal Years 2010-2017 FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected General Fund 11,007,428 11,517,964 11,823,874 12,406,173 12,311,109 12,523,106 12,704,971 12,871,878 13,051,952 Special Revenue Funds Motor Fuel Tax 473,203 687,270 1,011,000 527,669 454,547 455,350 455,350 455,350 455,350 Parks and Recreation 1,517,079 1,367,262 1,175,710 1,145,356 1,451,447 1,445,370 1,476,253 1,511,242 1,552,359 Land Cash 269,148 474,639 420,500 420,500 420,500 116,500 23,000 423,000 23,000 Fox Industrial TIF 216,722 228,359 - 259,327 - - - - - Countryside TIF 14,472 9,506 10,250 6,188 6,500 6,500 6,500 6,500 6,500 Downtown TIF 88,550 75,362 88,550 67,957 70,150 70,150 70,150 70,150 70,150 Fox Hill SSA 19,897 19,894 3,786 3,791 3,786 4,165 4,581 5,039 5,543 Sunflower SSA 13,871 13,871 7,530 7,540 7,531 8,284 9,113 10,024 11,026 Debt Service Fund 489,922 430,429 427,919 507,167 427,144 329,479 330,879 325,976 337,879 Capital Project Funds Municipal Building 9,750 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 Parks and Recreation Capital 51,873 9,249 2,830 13,602 3,500 3,500 3,500 3,500 3,500 Police Capital 41,796 37,928 21,500 35,590 29,200 29,200 29,200 29,200 29,200 Public Works Capital 48,008 37,280 35,900 34,988 53,500 53,500 53,500 53,500 53,500 City-Wide Capital 174,800 321,803 416,600 197,763 971,232 305,900 5,192,843 799,443 779,043 Enterprise Funds Water 1,960,778 2,628,533 2,694,979 2,758,214 2,801,379 2,835,251 2,828,777 2,699,433 2,700,453 Sewer 1,993,189 1,478,074 3,105,490 3,110,361 1,639,817 2,651,528 2,524,843 2,525,893 2,525,684 Recreation Center 583,040 620,018 611,000 594,500 622,500 - - - - Library Funds Library Operations 1,278,809 1,334,043 1,069,450 1,094,926 832,984 853,227 881,124 909,199 937,465 Library Debt Service - - 720,800 718,989 797,299 772,063 768,913 785,538 790,763 Library Capital - - 341,000 340,619 16,350 16,350 16,350 16,350 16,350 TOTAL REVENUES 20,252,335 21,312,183 23,993,918 24,257,220 22,925,724 22,4849672 27,385,096 23,5069464 23,354,967 28 United City of Yorkville Expenditure Budget Summary - All Funds Fiscal Years 2010-2017 FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected General Fund 12,718,564 11,296,926 11,059,992 11,498,857 11,562,278 12,417,936 13,279,394 13,802,745 14,016,893 Special Revenue Funds Motor Fuel Tax 368,519 452,490 661,000 583,500 573,860 478,006 442,989 458,864 475,690 Parks and Recreation 1,435,817 1,160,856 1,189,210 1,202,210 1,457,920 1,444,439 1,465,843 1,489,319 1,515,069 Land Cash 307,056 259,839 301,084 301,084 132,000 213,000 356,850 63,000 13,000 Fox Industrial TIF 79,013 81,922 - 829,117 - - - - - Countryside TIF 308,867 308,715 307,543 307,518 306,043 304,113 306,898 304,098 306,098 Downtown TIF 1,832 1,896 536,840 41,500 41,500 41,500 41,500 41,500 41,500 Fox Hill SSA 4,011 4,178 3,804 4,300 4,500 4,500 4,603 4,603 4,603 Sunflower SSA 8,782 8,136 9,078 7,000 9,986 10,985 10,985 10,985 10,985 Debt Service Fund 482,294 429,404 428,669 428,669 505,370 328,554 329,954 330,954 336,554 Capital Project Funds Municipal Building 57,200 - - - - - - - - Parks and Recreation Capital 10,773 24,658 123,500 33,500 22,500 2,500 2,500 2,500 2,500 Police Capital 7,364 53,265 54,000 95,000 60,000 43,000 43,000 43,000 43,000 Public Works Capital 86,295 86,344 92,595 92,595 169,795 125,795 125,795 94,795 94,795 City-Wide Capital 100,000 302,773 360,000 129,147 1,040,500 305,900 5,192,843 799,443 779,043 Enterprise Funds Water 2,075,295 2,272,170 2,571;858 2,575,030 3,094,105 2,725,058 2,754,683 2,785,792 2,828,583 Sewer 1,815,238 1,835,454 2,919,989 2,942,559 1,570,773 2,644,575 2,746,731 2,574,316 2,592,961 Recreation Center 633,279 687,289 691,738 685,801 701,452 53,500 - - - Library Fund Library Operations 1,506,868 1,587,712 1,060,275 1,068,319 797,222 809,822 825,212 842,003 860,327 Library Debt Service - - 720;800 720,800 795,488 771,763 768,613 785,238 790,463 Library Capital - - 336,500 343,465 4,000 4,000 4,000 4,000 4,000 TOTAL EXPENDITURES 22,007,064 20,854,025 23,428,475 23,889,971 22,849,291 22,728,946 28,702,393 24,437,154 24,716,064 29 United City of Yorkville Fiscal Year 2013 Budget Fund Balance Summary Beginning Budgeted Budgeted Surplus Ending FUND Fund Balance Revenues Expenditures (Deficit) Fund Balance General Fund 635,416 12,311,109 11,562,278 748,831 1,384,247 Special Revenue Funds Motor Fuel Tax 584,568 454,547 573,860 (119,313) 465,255 Parks and Recreation 174,704 1,451,447 1,457,920 (6,473) 168,231 Land Cash (269,209) 420,500 132,000 288,500 19,291 Fox Industrial TIF - - - - - Countryside TIF 1,877,220 6,500 306,043 (299,543) 1,577,677 Downtown TIF 236,217 70,150 41,500 28,650 264,867 Fox Hill SSA 17,433 3,786 4,500 (714) 16,719 Sunflower SSA 12,462 7,531 9,986 (2,455) 10,007 Debt Service Fund 87,151 427,144 505,370 (78,226) 8,925 Capital Project Funds Municipal Building (581,024) 5,250 - 5,250 (575,774) Parks and Recreation Capital 31,545 3,500 22,500 (19,000) 12,545 Police Capital 135,537 29,200 60,000 (30,800) 104,737 Public Works Capital 51,136 53,500 169,795 (116,295) (65,159) City-Wide Capital 69,268 971,232 1,040,500 (69,268) (0) Enterprise Funds* Water 878,907 2,801,379 3,094,105 (292,726) 586,180 Sewer 2,545,633 1,639,817 1,570,773 69,044 2,614,677 Recreation Center (286,388) 622,500 701,452 (78,952) (365,340) Library Funds Library Operations 343,943 832,984 797,222 35,762 379,706 Library Debt Service (1,811) 797,299 795,488 1,811 (0) Library Capital (2,846) 16,350 4,000 12,350 9,504 Totals 6,539,862 22,925,724 22,849,291 76,433 6,616,295 * Fund Balance Equivalency 30 GENERAL FUND (01) The General Fund is the City's primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 6,794,540 7,230,149 7,514,504 8,020,928 8,788,433 8,977,959 9,124,279 9,261,482 9,400,603 Intergovernmental 1,652,385 1,791,793 1,738,496 1,751,725 1,759,600 1,775,224 1,796,004 1,811,942 1,833,040 Licenses&Permits 259,850 241,752 165,650 166,539 169,300 169,300 169,300 169,300 169,300 Fines&Forfeits 199,140 201,236 215,000 201,750 201,000 201,000 201,000 201,000 201,000 Charges for Service 1,252,904 1,302,474 1,303,932 1,330,000 1,178,784 1,180,299 1,181,829 1,183,375 1,184,936 Investment Earnings 62,043 1,747 2,000 3,100 3,100 3,100 3,100 3,100 3,100 Reimbursements 424,703 484,594 340,800 394,089 199,892 205,224 216,458 228,679 246,974 Miscellaneous 17,204 28,861 16,000 10,550 11,000 11,000 13,000 13,000 13,000 Other Financing Sources 344,658 235,357 527,492 527,492 - - - - - Total Revenue 11,007,428 11,517,964 11,823,874 12,406,173 12,311,109 12,523,106 12,704,971 12,871,878 13,051,952 Expenditures Salaries 4,051,111 3,517,149 3,278,395 3,244,474 3,263,895 3,313,895 3,363,895 3,413,895 3,463,895 Benefits 2,322,048 2,446,452 2,507,632 2,580,618 2,320,201 2,534,719 2,699,572 2,927,555 3,119,931 Contractual Services 4,437,999 3,470,154 3,615,103 4,035,272 3,849,870 3,797,533 4,016,259 4,106,587 4,144,102 Supplies 239,296 271,392 300,295 290,543 294,151 304,265 321,042 332,529 346,775 Capital Outlay 7,364 - - - - - - - - Contingencies 16,153 75,000 64,617 50,000 50,000 50,000 50,000 50,000 50,000 Other Financing Uses 1,644,594 1,516,778 1,293,950 1,297,950 1,784,161 2,417,524 2,828,626 2,972,179 2,892,191 Total Expenditures 12,718,564 11,296,926 11,059,992 11,498,857 11,562,278 12,417,936 13,279,394 13,802,745 14,016,893 Surplus(Deficit) (1,711,136) 221,038 763,882 907,316 748,831 105,170 (574,423) (930,867) (964,941) Ending Fund Balance (492,939) (271,900) 258,636 635,416 1,384,247 1,489,417 914,994 (15,874) (980,815) -3.88% -2.41% 2.34% 5.53% 11.97% 11.99% 6.89% -0.12% -7.00% $2,000 Fund Balance $1,000 N 3 t $0 H ($1,000) ($2,000) 31 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected GENERAL FUND-01 01-000-40-00-4000 PROPERTY TAXES-CORPORATE LEVY 2,084,192 2,185,495 2,290,964 2,282,246 2,288,133 2,311,014 2,334,124 2,357,466 2,381,040 01-000-40-00-4010 PROPERTY TAXES-POLICE PENSION 323,291 336,075 375,000 360,356 413,354 500,000 525,000 550,000 575,000 01-000-40-00-4012 PROPERTY TAXES-FOX INDUSTRIAL TIF - - - 63,500 20,000 - - - - 01-000-40-00-4030 MUNICIPAL SALES TAX 2,446,099 2,569,233 2,550,000 2,500,000 2,325,000 2,371,500 2,418,930 2,467,309 2,516,655 Estimated decline due to closing of Po-Build 01-000-40-00-4035 NON-HOME RULE SALES TAX - - - 500,000 1,500,000 1,530,000 1,560,600 1,591,812 1,623,648 01-000-40-00-4040 ELECTRIC UTILITY TAX 548,774 605,833 591,600 600,000 603,432 615,501 621,656 627,873 634,151 01-000-40-00-4041 NATURAL GAS UTILITY TAX 284,895 268,166 290,700 290,700 296,514 302,444 305,468 308,523 311,608 01-000-40-00-4043 TELECOMMUNICATIONS TAX 494,707 491,188 535,500 485,000 490,000 495,000 506,000 506,000 506,000 01-000-40-00-4044 TELEPHONE UTILITY TAX 23,738 23,002 - 23,500 23,500 24,000 24,000 24,000 24,000 Telecommunication&Telephone Utility Taxes were budgeted together in FY2012 01-000-40-00-4045 CABLE FRANCHISE FEES 188,282 228,452 204,000 225,000 230,000 230,000 230,000 230,000 230,000 01-000-40-00-4050 HOTEL TAX 17,262 38,198 30,600 50,000 50,000 50,000 50,000 50,000 50,000 01-000-40-00-4060 AMUSEMENT TAX 112,964 319 134,000 120,000 134,000 134,000 134,000 134,000 134,000 01-000-40-00-4065 ADMISSIONS TAX - 181,744 190,000 190,627 104,500 104,500 104,500 104,500 104,500 01-000-40-00-4070 BUSINESS DISTRICT TAX 263,363 289,015 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Rebated in full 01-000-40-00-4075 AUTO RENTAL TAX 6,973 8,298 7,140 10,000 10,000 10,000 10,000 10,000 10,000 01-000-40-00-4080 PARA-MUTUEL TAX - 5,131 15,000 20,000 - - - - - 01-000-41-00-4100 STATE INCOME TAX 1,277,889 1,315,321 1,340,000 1,315,000 1,320,000 1,333,200 1,346,532 1,359,997 1,373,597 01-000-41-00-4105 LOCAL USE TAX 201,681 240,047 210,000 240,000 242,400 244,824 247,272 249,745 252,242 O1-000-41-00-4110 ROAD&BRIDGE TAX 151,196 164,296 164,296 166,896 170,000 170,000 175,000 175,000 180,000 01-000-41-00-4120 PERSONAL PROPERTY TAX 13,409 16,394 13,000 16,000 16,000 16,000 16,000 16,000 16,000 01-000-41-00-4160 FEDERAL GRANTS 1,502 13,288 9,200 9,200 9,200 9,200 9,200 9,200 9,200 01-000-41-00-4170 STATE GRANTS 1,870 40,250 - 2,630 - - - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 4,838 2,196 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Pull Tab&Jar Games 01-000-42-00-4200 LIQUOR LICENSE 43,545 38,903 40,000 40,000 40,000 40,000 40,000 40,000 40,000 01-000-42-00-4205 OTHER LICENSES&PERMITS 3,786 2,670 3,000 4,139 2,700 2,700 2,700 2,700 2,700 01-000-42-00-4210 BUILDING PERMITS 190,579 126,829 122,400 122,400 126,600 126,600 126,600 126,600 126,600 01-000-42-00-4214 DEVELOPMENT FEES 21,690 73,350 - - - - - - - 01-000-42-00-4220 FILING FEES 250 - 250 - - - - - - Discontinued afterFY2012-consolidated with Miscellaneous Income O1-000-43-00-4310 TRAFFIC FINES 129,075 95,289 95,000 95,000 95,000 95,000 95,000 95,000 95,000 O1-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 44,565 25,457 30,000 25,000 26,000 26,000 26,000 26,000 26,000 01-000-43-00-4325 POLICE TOWS 25,500 80,490 90,000 81,750 80,000 80,000 80,000 80,000 80,000 01-000-44-00-4400 GARBAGE SURCHARGE 1,132,478 1,177,995 1,175,000 1,175,000 1,021,784 1,021,784 1,021,784 1,021,784 1,021,784 01-000-44-00-4405 COLLECTION FEE-YBSD 119,121 116,087 123,932 150,000 151,500 153,015 154,545 156,091 157,652 01-000-44-00-4414 OTHER SERVICES 1,305 3,960 - - - - - - - 01-000-44-00-4474 POLICE SPECIAL DETAIL - 4,432 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Cancels out with Special Detail in Admin Srvcs 01-000-44-00-4475 OFFENDER REGISTRATION FEES - - - - 500 500 500 500 500 32 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 01-000-45-00-4500 INVESTMENT EARNINGS 62,043 1,747 2,000 3,100 3,100 3,100 3,100 3,100 3,100 01-000-46-00-4601 REIMB-LEGAL EXPENSES 27,848 46,951 12,000 40,000 - - - - - 01-000-46-00-4604 REIMB-ENGINEERING EXPENSES - - - 7,001 - - - - - 01-000-46-00-4650 REIMB-TRAFFIC SIGNAL 14,925 33,067 15,000 28,582 15,000 10,000 10,000 10,000 15,000 01-000-46-00-4668 REIMB-COBRA CONTRIBUTIONS - 21,675 20,000 25,000 12,500 12,500 12,500 12,500 12,500 Cancels out with COBRA Ins Exp in Admin Srvcs 01-000-46-00-4669 REIMB-RETIREE INS CONTRIBUTIONS - 39,671 50,000 50,000 60,398 66,438 73,082 80,390 88,429 01-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS 227,600 193,147 190,000 90,000 61,295 65,586 70,177 75,089 80,345 01-000-46-00-4671 REIMB-LIFE INSURANCE - 4,789 4,800 3,300 1,699 1,700 1,700 1,700 1,700 01-000-46-00-4672 REIMB-LIBRARY INSURANCE - - - 95,206 - - - - - 01-000-46-00-4680 REIMB-LIABILITY INSURANCE 29,776 35,711 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Canceled out by Reimbursable Repairs in Admin Srvcs 01-000-46-00-4681 REIMB-WORKERS COMP - 22,207 - - - - - - - 01-000-46-00-4685 REIMB-CABLE CONSORTIUM 36,185 19,505 40,000 40,000 40,000 40,000 40,000 40,000 40,000 01-000-46-00-4690 REIMB-MISCELLANEOUS 88,370 67,870 4,000 10,000 4,000 4,000 4,000 4,000 4,000 01-000-48-00-4820 RENTAL INCOME 13,155 5,600 9,000 7,500 8,000 8,000 8,000 8,000 8,000 01-000-48-00-4821 BAD DEBT RECOVERY - 10,849 - - - - - - - 01-000-48-00-4845 DONATIONS 2,460 2,784 2,000 50 - - 2,000 2,000 2,000 Suspension of Hanging Basket proceeds-see PW Streets below 01-000-48-00-4850 MISCELLANEOUS INCOME 1,589 9,628 5,000 3,000 3,000 3,000 3,000 3,000 3,000 01-000-49-00-4951 TRANSFER FROM WATER 75,569 91,863 91,863 91,863 - - - - - Health Ins transfer discontinued-Budgeted in Water 01-000-49-00-4952 TRANSFER FROM SEWER 58,640 83,045 83,045 83,045 - - - Health Ins transfer discontinued-Budgeted in Sewer 01-000-49-00-4972 TRANSFER FROM LAND CASH 60,449 60,449 20,084 20,084 - - - Discontinued beginning in FY2013 01-000-49-00-4979 TRANSFER FROM PARK&REC 150,000 - - - 01-000-49-00-4984 TRANSFER FROM LIBRARY DVLPMNT FEE - - 332,500 332,500 - - - - - Revenue 11,007,428 11,517,964 11,823,874 12,406,173 12,311,109 12,523,106 12,704,971 12,871,878 13,051,952 33 ADMINISTRATION DEPARTMENT The Administration Department includes both the legislative and management expenditures. The legislative branch consists of the Mayor and City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff in the daily administration of City services. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 341,387 319,269 273,395 308,850 323,395 323,395 323,395 323,395 323,395 Benefits 48,000 48,949 45,106 47,500 273,850 296,201 320,785 347,825 377,567 Contractual Services 271,496 119,137 155,100 141,381 160,250 161,405 162,618 163,891 165,228 Supplies 11,762 11,264 15,950 9,950 12,950 12,950 12,950 12,950 12,950 Total Administration 672,645 498,619 489,551 507,682 770,445 793,951 819,748 848,061 879,140 $1,000 M $900 y $800 'o $700 $600 $500 $400 $300 $200 $100 $0 34 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Administration 01-110-50-00-5001 SALARIES-MAYOR 8,945 10,700 11,000 11,000 11,000 11,000 11,000 11,000 11,000 01-110-50-00-5002 SALARIES-LIQUOR COMM 917 1,167 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-50-00-5003 SALARIES-CITY CLERK 7,993 9,305 9,000 9,000 9,000 9,000 9,000 9,000 9,000 01-110-50-00-5004 SALARIES-CITY TREASURER 5,300 6,105 6,500 6,500 6,500 6,500 6,500 6,500 6,500 01-110-50-00-5005 SALARIES-ALDERMAN 43,685 52,455 50,320 50,320 50,320 50,320 50,320 50,320 50,320 01-110-50-00-5010 SALARIES-ADMINISTRATION 273,685 239,314 195,000 230,000 245,000 245,000 245,000 245,000 245,000 01-110-50-00-5020 OVERTIME 863 223 575 1,030 575 575 575 575 575 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 26,377 26,574 25,000 26,500 26,500 26,500 26,500 26,500 26,500 01-110-52-00-5214 FICA CONTRIBUTION 21,623 22,375 20,106 21,000 22,500 22,500 22,500 22,500 22,500 01-110-52-00-5216 GROUP HEALTH INSURANCE - - 72,456 79,702 87,672 96,439 106,083 01-110-52-00-5222 GROUP LIFE INSURANCE - 614 620 627 633 639 01-110-52-00-5223 DENTALINSURANCE 5,096 5,606 6,166 6,783 7,461 01-110-52-00-5224 VISION INSURANCE - 586 645 709 780 858 01-110-52-00-5235 ELECTED OFFICIAL-GROUP HEALTH INSURANCE 133,917 147,309 162,039 178,243 196,068 01-110-52-00-5236 ELECTED OFFICIAL-GROUP LIFE INSURANCE 1,043 1,069 1,095 1,123 1,151 01-110-52-00-5237 ELECTED OFFICIAL-DENTAL INSURANCE ' 10,008 11,009 12,110 13,321 14,653 01-110-52-00-5238 ELECTED OFFICIAL-VISION INSURANCE - - - 1,129 1,242 1,366 1,503 1,653 01-110-54-00-5412 TRAINING&CONFERENCES 1,769 - 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5415 TRAVEL AND LODGING 4,043 790 - 1,565 6,000 6,000 6,000 6,000 6,000 01-110-54-00-5423 PUBLIC RELATIONS 176 55 150 150 - - - - - Line item discontinued beginning in FY2013 01-110-54-00-5426 PUBLISHING&ADVERTISING 1,354 655 2,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-54-00-5430 PRINTING AND DUPLICATING 8,845 8,081 6,750 6,750 6,750 6,750 6,750 6,750 6,750 01-110-54-00-5440 TELECOMMUNICATIONS 24,018 12,520 21,200 13,000 15,000 15,000 15,000 15,000 15,000 01-110-54-00-5448 FILING FEES - - - - 500 500 500 500 500 01-110-54-00-5451 CODIFICATION 8,788 4,159 8,000 5,000 8,000 8,000 8,000 8,000 8,000 01-110-54-00-5452 POSTAGE&SHIPPING 7,378 8,055 14,000 9,000 14,000 14,000 14,000 14,000 14,000 01-110-54-00-5462 PROFESSIONAL SERVICES 25,280 9,539 11,000 17,200 20,000 20,000 20,000 20,000 20,000 01-110-54-00-5473 KENDALL COUNTY PARATRANSIT 5,887 27,553 30,000 30,000 30,000 30,000 30,000 30,000 30,000 01-110-54-00-5474 SENIOR SERVICE FUNDING 5,000 - - - - - - - - 01-110-54-00-5477 BUILDING INSPECTIONS 117,622 - - - - - - - - 01-110-54-00-5480 UTILITIES 25,248 21,735 28,000 22,000 23,100 24,255 25,468 26,741 28,078 5%increase per annum 01-110-54-00-5485 RENTAL&LEASE PURCHASE - - - 1,716 1,900 1,900 1,900 1,900 1,900 01-110-54-00-5488 OFFICE CLEANING 23,490 13,124 14,400 14,400 14,400 14,400 14,400 14,400 14,400 01-110-54-00-5490 DUES AND SUBSCRIPTIONS 12,597 12,872 16,600 16,600 16,600 16,600 16,600 16,600 16,600 01-110-56-00-5610 OFFICE SUPPLIES 11,407 9,320 15,000 9,000 12,000 12,000 12,000 12,000 12,000 01-110-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 355 1,944 850 850 850 850 850 850 850 01-110-56-00-5640 REPAIR AND MAINTENANCE - - 100 100 100 100 100 100 100 672,645 498,619 489,551 507,682 770,445 793,951 819,748 848,061 879,140 35 FINANCE DEPARTMENT The Finance Department is responsible for the accounting,internal controls,external reporting and auditing of all financial transactions. The Finance Department is in charge of the annual audit,utility billing,payables and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water funds. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 254,608 201,586 175,000 175,000 175,000 175,000 175,000 175,000 175,000 Benefits 42,230 34,086 30,505 30,505 60,976 63,982 67,287 70,923 74,922 Contractual Services 113,196 93,906 109,250 92,164 88,150 88,150 88,150 90,150 90,150 Supplies 6,160 3,281 5,750 4,750 5,250 5,250 5,250 5,250 5,250 Total Finance Department 416,193 332,858 320,505 302,419 329,376 332,382 335,687 341,323 345,322 $500 c $400 1O �i ♦ • c $300 r $200 $100 $0 36 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Finance 01-120-50-00-5010 SALARIES AND WAGES 254,608 201,586 175,000 175,000 175,000 175,000 175,000 175,000 175,000 O1-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 21,826 18,759 17,500 17,500 17,500 17,500 17,500 17,500 17,500 01-120-52-00-5214 FICA CONTRIBUTION 20,404 15,326 13,005 13,005 13,005 13,005 13,005 13,005 13,005 O1-120-52-00-5216 GROUP HEALTH INSURANCE - - - 26,472 29,119 32,031 35,234 38,757 01-120-52-00-5222 GROUP LIFE INSURANCE ' 461 465 470 475 479 O1-120-52-00-5223 DENTAL INSURANCE 3,182 3,500 3,851 4,236 4,659 01-120-52-00-5224 VISION INSURANCE - - - 356 392 431 474 521 O1-120-54-00-5412 TRAINING&CONFERENCES - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-120-54-00-5414 AUDITING SERVICES 54,040 43,500 45,000 44,800 36,000 36,000 36,000 38,000 38,000 O1-120-54-00-5415 TRAVEL AND LODGING - - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-120-54-00-5430 PRINTING AND DUPLICATING - - 500 250 500 500 500 500 500 O1-120-54-00-5440 TELECOMMUNICATIONS 993 633 600 540 600 600 600 600 600 01-120-54-00-5452 POSTAGE&SHIPPING 1,284 474 500 500 500 500 500 500 500 O1-120-54-00-5460 DUES AND SUBSCRIPTIONS 678 902 850 850 850 850 850 850 850 01-120-54-00-5462 PROFESSIONAL SERVICES 37,238 29,531 42,000 35,000 40,000 40,000 40,000 40,000 40,000 O1-120-54-00-5485 RENTAL&LEASE PURCHASE 18,964 18,028 15,000 6,724 4,900 4,900 4,900 4,900 4,900 O1-120-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - 838 1,800 500 1,800 1,800 1,800 1,800 1,800 01-120-56-00-5610 OFFICE SUPPLIES 3,527 1,520 2,500 2,500 2,500 2,500 2,500 2,500 2,500 01-120-56-00-5630 SMALL TOOLS&EQUIPMENT - - 250 250 250 250 250 250 250 01-120-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 2,632 1,761 2,500 2,000 2,500 2,500 2,500 2,500 2,500 01-120-56-00-5640 REPAIR AND MAINTENANCE - - 500 - - - - - - 416,193 332,858 320,505 302,419 329,376 332,382 335,687 3419323 345,322 37 COMMUNITY RELATIONS The Community Relations department was closed out at the end of FY 2011. Expenditures are now budgeted out of the administrative services department. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 67,676 63,359 - - - - - - - Benefits 9,690 7,939 - - - - - - - Contractual Services 15,608 11,361 333 333 - - - - - Supplies 2,286 656 - - - - - - - Total Community Relations 95,259 83,315 333 333 - - - - - $120 r $100 o $80 $60 $40 $20 $0 38 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Community Relations 01-130-50-00-5010 SALARIES AND WAGES 65,250 63,3591 01-130-50-00-5015 PART-TIME SALARIES 2,426 - 01-130-52-00-5212 RETIREMENT PLAN CONTRIBUTION 5,603 4,004 01-130-52-00-5214 FICA CONTRIBUTION 4,087 3,935 01-130-54-00-5423 PUBLIC RELATIONS 1,565 - 01-130-54-00-5426 PUBLISHING&ADVERTISING 5,923 5,977 333 333 - 01-130-54-00-5430 PRINTING AND DUPLICATING 135 - - 01-130-54-00-5440 TELECOMMUNICATIONS 453 279 - - 01-130-54-00-5452 POSTAGE&SHIPPING 1,933 1,630 - - - 01-130-54-00-5460 DUES AND SUBSCRIPTIONS 275 - 01-130-54-00-5462 PROFESSIONAL SERVICES 5,325 3,475 01-130-56-00-5610 OFFICE SUPPLIES 346 130 - 01-130-56-00-5692 COMMUNITY EVENTS 1,939 526 - 95,259 83,315 333 333 - - - - - 39 ENGINEERING DEPARTMENT The Engineering Department was closed out at the beginning of FY 2012. Expenditures are now budgeted out of the administrative services department. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 327,133 235,639 172,500 78,123 - - - - - Benefits 52,525 39,136 29,736 13,348 - - - - - Contractual Services 42,944 10,021 42,100 4,183 - - - - - Supplies 2,861 9,993 8,800 7 - - - - - Total Engineering Department 425,462 294,790 253,136 95,661 - - - - - $500 v $400 3 r $300 $200 $100 $0 40 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Engineering 01-150-50-00-5010 SALARIES AND WAGES 327,133 235,552 172,000 78,123 01-150-50-00-5020 OVERTIME - 87 500 - 01-150-52-00-5212 RETIREMENT PLAN CONTRIBUTION 28,301 21,727 16,500 7,430 01-150-52-00-5214 FICA CONTRIBUTION 24,224 17,409 13,236 5,918 01-150-54-00-5410 TUITION REIMBURSEMENT 823 - - - 01-150-54-00-5412 TRAINING&CONFERENCES (115) 2,250 - - 01-150-54-00-5415 TRAVEL AND LODGING 7 - 400 3 01-150-54-00-5430 PRINTING AND DUPLICATING 1,217 1,116 1,500 286 01-150-54-00-5440 TELECOMMUNICATIONS 2,288 1,340 2,200 207 01-150-54-00-5452 POSTAGE&SHIPPING 452 257 500 23 01-150-54-00-5460 DUES AND SUBSCRIPTIONS 62 428 1,200 - 01-150-54-00-5462 PROFESSIONAL SERVICES 36,689 5,578 32,550 2,000 01-150-54-00-5485 RENTAL&LEASE PURCHASE - - - 1,638 01-150-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,521 1,303 1,500 27 01-150-56-00-5600 WEARING APPAREL - - 100 - 01-150-56-00-5610 OFFICE SUPPLIES 280 1,006 1,000 7 - 01-150-56-00-5622 ENGINEERING SUPPLIES 1,146 928 1,500 - - - - 01-150-56-00-5630 SMALL TOOLS&EQUIPMENT - - 500 - - - 01-150-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,399 2,627 4,550 - 01-150-56-00-5640 REPAIR AND MAINTENANCE - - 1,000 - - - - 01-150-56-00-5645 BOOKS AND PUBLICATIONS 36 126 150 - 01-150-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - 5,307 - - - - - 425,462 294,790 253,136 95,661 - - - - - 41 POLICE DEPARTMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property,assist neighborhoods with solving their problems and enhance the quality of life in our city. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 2,452,761 2,127,330 2,127,500 2,187,500 2,237,500 2,287,500 2,337,500 2,387,500 2,437,500 Benefits 519,722 507,611 560,900 545,356 1,168,639 1,311,307 1,397,925 1,540,700 1,640,248 Contractual Services 176,795 131,035 190,010 192,234 213,850 202,850 201,850 202,850 201,850 Supplies 110,920 112,842 139,820 145,820 151,770 156,137 164,949 170,238 178,037 Total Police Department 3,260,198 2,878,819 3,018,230 3,070,910 3,771,759 3,957,793 4,102,224 4,301,288 4,457,635 $5,000 $4,500 $4,000 c 3 $3,500 r $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 42 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Police 1 01-210-50-00-5006 SALARIES-LIEUT/SERGEANTS/CHIEFS 774,290 660,249 610,000 610,000 - - - - - Police Admin &Sgt's are now broken out 01-210-50-00-5010 SALARIES-POLICE OFFICERS 1,327,063 1,167,964 1,250,000 1,250,000 1,250,000 1,300,000 1,350,000 1,400,000 1,450,000 New Officer added each year-FY2013-17 J 01-210-50-00-5011 SALARIES-POLICE CHIEF&DEPUTIES 300,000 300,000 300,000 300,000 300,000 01-210-50-00-5012 SALARIES-SERGEANTS - - - • 400,000 400,000 400,000 400,000 400,000 New Sergeant added for FY 2013 01-210-50-00-5013 SALARIES-POLICE CLERKS 200,568 156,502 120,000 130,000 125,000 125,000 125,000 125,000 125,000 01-210-50-00-5014 SALARIES-CROSSING GUARD 23,327 17,381 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-210-50-00-5015 PART-TIME SALARIES 40,775 30,604 39,000 39,000 52,500 52,500 52,500 52,500 52,500 01-210-50-00-5017 CADET PROGRAM 10,969 12,045 13,500 13,500 - - - - - Combined with PT salaries-CSO Program 01-210-50-00-5020 OVERTIME 75,769 82,587 75,000 125,000 90,000 90,000 90,000 90,000 90,000 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 17,322 14,455 15,900 15,000 15,000 15,000 15,000 15,000 15,000 01-210-52-00-5213 EMPLOYER CONTRI-POLICE PENSION 323,291 336,075 375,000 360,356 413,354 500,000 525,000 600,000 625,000 TBD annually by Actuarial Evaluation 01-210-52-00-5214 FICA CONTRIBUTION 179,109 157,082 170,000 170,000 175,000 175,000 175,000 175,000 175,000 01-210-52-00-5216 GROUP HEALTH INSURANCE - - - - 517,950 569,745 626,720 689,392 758,331 01-210-52-00-5222 GROUP LIFE INSURANCE ) 5,635 5,692 5,749 5,806 5,864 01-210-52-00-5223 DENTAL INSURANCE 37,428 41,171 45,288 49,817 54,798 01-210-52-00-5224 VISION INSURANCE 4,272 4,699 5,169 5,685 6,254 01-210-54-00-5410 TUITION REIMBURSEMENT - 1,808 2,800 2,800 2,800 2,800 2,800 2,800 2,800 01-210-54-00-5411 POLICE COMMISSION 11,999 3,677 15,000 15,000 4,000 15,000 4,000 15,000 4,000 Spikes are due to testing deadlines for Officers and Sgt's 01-210-54-00-5412 TRAINING&CONFERENCE 7,239 8,554 12,000 12,000 15,000 13,000 13,000 13,000 13,000 Increase for New Hires(gross tuition) 01-210-54-00-5415 TRAVEL AND LODGING 5,832 1,873 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-210-54-00-5426 PUBLISHING&ADVERTISING 187 86 200 200 200 200 200 200 200 01-210-54-00-5430 PRINTING AND DUPLICATING 5,842 2,923 4,500 4,500 4,500 4,500 4,500 4,500 4,500 01-210-54-00-5440 TELECOMMUNICATIONS 40,490 22,142 36,500 25,000 36,500 36,500 36,500 36,500 36,500 01-210-54-00-5452 POSTAGE&SHIPPING 1,821 986 3,000 1,500 3,000 3,000 3,000 3,000 3,000 01-210-54-00-5460 DUES AND SUBSCRIPTIONS 1,696 1,115 1,350 1pom 1,350 1,350 1,350 1,350 1,350 1,350 01-210-54-00-5462 PROFESSIONAL SERVICES 6,446 4,222 4,000 10,000 5,000 5,000 5,000 5,000 5,000 FY 2012 Overage needed for Psych and Backgrounds for all failed Officers and Cadets 01-210-54-00-5466 LEGAL SERVICES 16,367 - 10,000 10,000 20,000 10,000 20,000 10,000 20,000 Spikes due to Union Negotiations,assuming 2 year contracts and that non-legal negotiations fail 01-210-54-00-5467 ADMIN ADJ-HEARING OFFICER 17,925 16,863 15,000 20,000 20,000 20,000 20,000 20,000 20,000 Based on actuals for Hearing Officer and Depo Court 01-210-54-00-5469 NEW WORLD LIVE SCAN 15,087 10,281 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-210-54-00-5472 KENDALL CO.JUVE PROBATION 2,784 2,683 3,000 3,000 4,000 4,000 4,000 4,000 4,000 Increase in FY 13 based on an expected increase in costs for Juve 01-210-54-00-5484 MDT-ALERTS FEE 6,660 6,660 6,660 6,660 7,000 7,000 7,000 7,000 7,000 01-210-54-00-5485 RENTAL&LEASE PURCHASE - - - 4,224 4,500 4,500 4,500 4,500 4,500 Storage and Copier charges 43 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected O1-210-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 36,420 47,161 51,000 51,000 61,000 51,000 51,000 51,000 51,000 Additional$10k in FY 13 is due to RadioNNarrowbanding requirements O1-210-56-00-5600 WEARING APPAREL 9,118 10,586 10,000 16,000 16,000 14,000 16,000 14,000 14,000 Increases to correspond with new hire schedule above O1-210-56-00-5610 OFFICE SUPPLIES 4,119 2,933 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-210-56-00-5620 OPERATING SUPPLIES 5,077 7,061 8,000 8,000 8,000 8,000 8,000 8,000 8,000 01-210-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 7,993 5,032 7,000 7,000 7,000 7,000 7,000 7,000 7,000 01-210-56-00-5640 REPAIR AND MAINTENANCE 6,032 6,569 12,250 12,250 12,250 12,250 12,250 12,250 12,250 01-210-56-00-5650 COMMUNITY SERVICES 4,006 3,020 7,370 7,370 7,370 7,370 7,370 7,370 7,370 Combines Great Program,Community Relations,. Neighborhood Watch,Citizens Police Academy& Compliance Checks line items 01-210-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 4,565 5,566 4,200 4,200 4,200 4,200 4,200 4,200 4,200 01-210-56-00-5695 GASOLINE 70,010 70,080 85,000 85,000 90,950 97,317 104,129 111,418 119,217 Est, 7%increases each year 01-210-56-00-5696 AMMUNITION - 1,995 2,000 2,000 2,000 2,000 2,000 2,000 2,000 3,260,198 2,878,819 3,018,230 3,070,910 3,771,759 3,957,793 4,102,224 4,301,288 4,457,635 44 COMMUNITY DEVELOPMENT DEPARTMENT The primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning,administration of zoning regulations,building permits issuance and code enforcement.The department also provides staff support to the City Council,Plan Commission,Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 295,414 269,607 240,000 205,000 238,000 238,000 238,000 238,000 238,000 Benefits 45,359 43,761 44,535 37,260 108,570 114,985 122,042 129,804 138,342 Contractual Services 66,641 69,729 84,450 93,588 92,350 92,350 97,350 98,850 100,395 Supplies 12,371 12,193 6,625 6,625 11,279 11,535 11,808 12,101 12,415 Total Community Development 419,785 395,290 375,610 342,473 450,199 456,870 469,200 478,755 489,151 $600 M $500 s $400 $300 $200 $100 $0 45 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Community Development 01-220-50-00-5010 SALARIES AND WAGES 295,414 269,607 240,000 205,000 185,000 185,000 185,000 185,000 185,000 01-220-50-00-5015 PART-TIME SALARIES - - - - 53,000 53,000 53,000 53,000 53,000 Code Enforcement Intern-$13,000 2 PT Inspectors-$40,000 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,567 24,175 27,275 20,000 25,000 25,000 25,000 25,000 25,000 01-220-52-00-5214 FICA CONTRIBUTION 21,792 19,586 17,260 17,260 19,000 19,000 19,000 19,000 19,000 01-220-52-00-5216 GROUP HEALTH INSURANCE - - - 59,499 65,449 71,993 79,193 87,112 01-220-52-00-5222 GROUP LIFE INSURANCE - - - -A 461 465 470 475 479 01-220-52-00-5223 DENTALINSURANCE - - - 4,139 4,553 5,008 5,509 6,060 01-220-52-00-5224 VISION INSURANCE - - - 471 518 570 627 690 01-220-54-00-5412 TRAINING&CONFERENCES 450 115 1,200 1,200 1,500 1,500 1,500 1,500 1,500 O1-220-54-00-5415 TRAVEL AND LODGING - - 700 700 1,000 1,000 1,000 1,000 1,000 01-220-54-00-5426 PUBLISHING&ADVERTISING 326 87 150 150 150 150 150 150 150 01-220-54-00-5430 PRINTING AND DUPLICATING 1,548 1,062 1,500 1,500 6,600 6,600 6,600 6,600 6,600 O1-220-54-00-5440 TELECOMMUNICATIONS 1,355 1,318 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5452 POSTAGE&SHIPPING 459 230 500 500 500 500 500 500 500 01-220-54-00-5459 INSPECTIONS - 17,387 20,000 27,500 25,000 25,000 25,000 25,000 25,000 01-220-54-00-5460 DUES AND SUBSCRIPTIONS 480 1,016 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5462 PROFESSIONAL SERVICES 12,550 1,738 6,000 6,000 6,000 6,000 6,000 6,000 6,000 01-220-54-00-5466 LEGAL SERVICES 4,473 1,777 6,400 6,400 - - - - - 01-220-54-00-5485 RENTAL&LEASE PURCHASE - - - 1,638 3,600 3,600 3,600 3,600 3,600 01-220-54-00-5486 ECONOMIC DEVELOPMENT 45,000 45,000 45,000 45,000 45,000 45,000 50,000 51,500 53,045 01-220-56-00-5610 OFFICE SUPPLIES - 469 500 500 500 500 500 500 500 01-220-56-00-5620 OPERATING SUPPLIES 1,532 712 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-220-56-00-5630 SMALL TOOLS&EQUIPMENT 138 - 125 125 125 125 125 125 125 01-220-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 560 2,171 2,500 2,500 3,500 3,500 3,500 3,500 3,500 01-220-56-00-5645 BOOKS AND PUBLICATIONS 495 493 500 500 500 500 500 500 500 01-220-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 9,646 8,348 - - - - - - - 01-220-56-00-5695 GASOLINE - - - 3,654 3,910 4,183 4,476 4,790 Increase 7%per annum 419,785 395,290 375,610 342,473 450,199 4569870 469,200 478,755 489,151 46 PUBLIC WORKS DEPARTMENT The Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water,efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries 312,133 295,927 285,000 285,000 285,000 285,000 285,000 285,000 285,000 Benefits 50,097 49,516 53,500 53,500 145,777 154,886 164,905 175,925 188,045 Contractual Services 1,337,851 1,321,931 1,340,020 1,359,571 1,399,770 1,412,558 1,420,609 1,428,939 1,437,560 Supplies 92,937 121,163 118,350 118,391 107,902 113,394 121,085 126,990 133,123 Capital Outlay 7,364 - - - - - - - - Total Public Works Department 1,800,381 1,788,537 1,796,870 1,816,463 1,938,449 1,965,837 1,991,600 2,016,854 2,043,728 $2,100 M $2,050 $2,000 0 F $1,950 $1,900 $1,850 $1,800 $1,750 $1,700 $1,650 47 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Street Operations 01-410-50-00-5010 SALARIES AND WAGES 296,220 285,143 270,000 270,000 270,000 270,000 270,000 270,000 270,000 01-410-50-00-5020 OVERTIME 15,913 10,784 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 26,842 27,424 30,000 30,000 30,000 30,000 30,000 30,000 30,000 01-410-52-00-5214 FICA CONTRIBUTION 23,255 22,091 23,500 23,500 23,500 23,500 23,500 23,500 23,500 01-410-52-00-5216 GROUP HEALTH INSURANCE - - - - 83,361 91,697 100,867 110,953 122,049 01-410-52-00-5222 GROUP LIFE INSURANCE - - - 1,317 1,330 1,344 1,357 1,371 01-410-52-00-5223 DENTAL INSURANCE - - - 6,826 7,509 8,259 9,085 9,994 01-410-52-00-5224 VISION INSURANCE - - - 773 850 935 1,029 1,132 01-410-54-00-5412 TRAINING&CONFERENCES 110 180 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-410-54-00-5440 TELECOMMUNICATIONS 2,536 2,053 4,020 4,020 4,020 4,020 4,020 4,020 4,020 01-410-54-00-5446 PROPERTY&BLDG MAINT SERVICES 10,386 8,267 - - 20,000 22,500 25,000 27,500 30,000 01-410-54-00-5454 SIDEWALKPROGRAM 3,966 1,225 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-410-54-00-5455 MOSQUITO CONTROL 30,966 6,500 7,000 6,500 7,000 7,000 7,000 7,000 7,000 01-410-54-00-5458 TREE&STUMP REMOVAL 6,790 8,300 10,000 10,000 20,000 20,000 20,000 20,000 20,000 Increase due to Emerald Ash Borer 01-410-54-00-5462 PROFESSIONAL SERVICES 1,861 1,165 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-410-54-00-5480 UTILITIES 94,920 89,784 80,000 95,000 99,750 104,738 109,974 115,473 121,247 5%Increases per annum 01-410-54-00-5485 RENTAL&LEASE PURCHASE 300 176 1,000 1,051 1,000 1,000 1,000 1,000 1,000 01-410-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,856 22,110 30,000 30,000 35,000 40,000 40,000 40,000 40,000 O1-410-56-00-5600 WEARING APPAREL 2,441 2,386 5,000 5,000 4,200 4,200 4,200 4,200 4,200 01-410-56-00-5620 OPERATING SUPPLIES 3,875 3,801 9,500 9,500 9,500 9,975 10,474 10,997 11,547 Assumed older equipment will need to be replaced 01-410-56-00-5626 HANGING BASKETS 1,800 2,048 2,000 2,041 - - 2,000 2,000 2,000 Postponement of Hanging Baskets until Rt 47 project completed O1-410-56-00-5630 SMALL TOOLS&EQUIPMENT 483 1,896 1,750 1,750 1,750 1,750 1,750 1,750 1,750 01-410-56-00-5640 REPAIR AND MAINTENANCE 52,532 76,277 36,500 36,500 36,500 36,500 36,500 36,500 36,500 01-410-56-00-5656 PROPERTY&BLDG MAINT SUPPLIES 5,673 5,405 30,000 30,000 20,000 22,500 25,000 27,500 30,000 01-410-56-00-5695 GASOLINE 26,132 29,350 33,600 33,600 35,952 38,469 41,161 44,043 47,126 Increase 7%per annum 01-410-60-00-6040 IN-TOWN ROAD PROGRAM 7,364 - - - - - - - Health and Sanitation M 01-540-54-00-5441 GARBAGE SERVICES-SENIOR SUBSIDY - - - 153,216 153,216 153,216 153,216 153,216 01-540-54-00-5442 GARBAGE SERVICES 1,154,840 1,177,611 1,195,000 1,200,000 1,046,784 1,046,784 1,046,784 1,046,784 1,046,784 O1-540-54-00-5443 LEAF PICKUP 4,320 4,560 6,000 6,000 6,000 6,300 6,615 6,946 7,293 Assumed leafprice increase 1,800,381 1,788,537 1,796,870 1,816,463 1,938,449 1,965,837 1,991,600 2,016,854 2,043,728 48 ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department accounts for general fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates,bad debt,contingencies,corporate legal expenditures and interfund transfers. FY2012 FY2010 FY2011 Adopted FY2012 FY2013 FY2014 FY2015 FY2015 FY2015 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Expenditures Salaries - 4,432 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Benefits 1,554,427 1,715,454 1,743,350 1,853,150 562,389 593,358 626,627 662,378 700,807 Contractual Services 2,413,467 1,713,034 1,693,840 2,151,817 1,895,500 1,840,220 2,045,682 2,121,907 2,148,919 Supplies - - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Contingencies 16,153 75,000 64,617 50,000 50,000 50,000 50,000 50,000 50,000 Other Financing Uses 1,644,594 1,516,778 1,293,950 1,297,950 1,784,161 2,417,524 2,828,626 2,972,179 2,892,191 Total Administrative Services&Transfers 5,628,641 5,024,699 4,805,757 5,362,917 4,302,050 4,911,102 5,560,935 5,816,464 5,801,918 $7,000 M $6,000 c $5,000 s F $4,000 $3,000 $2,000 $1,000 $0 49 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Administrative Services 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - 4,432 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Cancels out with special detail revenue 01-640-52-00-5212 RETIREMENT PLAN CONTRIBUTION-ERI - - - - 60,000 60,000 60,000 60,000 60,000 01-640-52-00-5216 GROUP HEALTH INSURANCE 1,118,821 1,185,928 1,204,000 1,250,000 - - - - - Allocated to the Dept.'s beginning in FY 2013 01-640-52-00-5222 GROUP LIFE INSURANCE 28,262 24,060 26,000 18,000 - Allocated to the Dept.'s beginning in FY2013 01-640-52-00-5223 DENTAL INSURANCE 76,557 86,818 114,000 95,000 - - - - - Allocated to the Dept.'s beginning in FY2013 01-640-52-00-5224 VISION INSURANCE 13,448 12,532 - 12,000 - - - - - Allocated to the Dept.'s beginning in FY2013 01-640-52-00-5240 RETIREES-GROUP HEALTH INSURANCE - - 104,458 114,904 126,394 139,034 152,937 01-640-52-00-5241 RETIREES-DENTAL INSURANCE - - - 5,246 5,770 6,347 6,982 7,680 01-640-52-00-5242 RETIREES-VISION INSURANCE - - 636 700 770 847 931 01-640-52-00-5250 COBRA-GROUP HEALTH INSURANCE - - 11,375 11,375 11,375 11,375 11,375 01-640-52-00-5251 COBRA-DENTAL INSURANCE - - 1,000 1,000 1,000 1,000 1,000 01-640-52-00-5252 COBRA-VISION INSURANCE - - 125 125 125 125 125 01-640-52-00-5225 EMPLOYEE ASSISTANCE 2,487 2,425 150 150 150 150 150 150 150 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 38,466 77,786 60,000 78,000 47,143 47,143 47,143 47,143 47,143 01-640-52-00-5231 LIABILITY INSURANCE 276,386 325,906 339,200 400,000 332,256 352,191 373,323 395,722 419,466 01-640-54-00-5449 KENCOM - - - - - 150,000 200,000 200,000 Dispatch costs ' 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES - - - 140,000 60,000 60,000 60,000 60,000 Separated out from Pro Srvcs beginning in FY 2013 01-640-54-00-5453 SPECIAL ENGINEERING SERVICES - - 30,000 30,000 30,000 01-640-54-00-5456 CORPORATE COUNSEL 110,259 117,960 130,000 130,000 130,000 130,000 130,000 130,000 130,000 01-640-54-00-5461 LITIGATION COUNSEL 93,529 87,544 60,000 60,000 60,000 60,000 60,000 60,000 60,000 01-640-54-00-5462 PROFESSIONAL SERVICES - - 50,000 50,000 500 500 500 500 500 DACAdmin Fees 01-640-54-00-5463 SPECIAL COUNSEL 59,394 25,000 25,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES - - - 150,000 180,000 180,000 180,000 180,000 180,000 01-640-54-00-5466 LEGAL SERVICES 38,747 - - - - - - - - 01-640-54-00-5475 CABLE CONSORTIUM FEE 54,240 75,262 85,000 85,000 85,000 85,000 85,000 85,000 85,000 01-640-54-00-5479 COMMUNITY RELATIONS - - - 440 - - - - - Discontinued afterFY2012 01-640-54-00-5481 HOTEL TAX REBATE 15,739 33,255 27,540 45,000 45,000 45,000 45,000 45,000 45,000 90%of hotel tax proceeds are rebated 01-640-54-00-5491 CITY PROPERTY TAX REBATE 808 812 1,050 1,532 1,500 1,500 1,500 1,500 1,500 01-640-54-00-5492 SALES TAX REBATE 773,140 863,793 900,000 1,200,000 824,000 848,720 874,182 900,407 927,419 01-640-54-00-5493 BUSINESS DISTRICT REBATE 248,742 283,777 300,000 300,000 300,000 300,000 300,000 300,000 300,000 01-640-54-00-5494 ADMISSIONS TAX REBATE 62,130 99,959 114,000 104,845 104,500 104,500 104,500 104,500 104,500 100%rebated 01-640-54-00-5499 BAD DEBT 1,016,132 91,278 1,250 - - - - - - 01-640-56-00-5625 REIMBURSABLE REPAIRS - - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-640-70-00-7799 CONTINGENCIES 16,153 75,000 64,617 50,000 50,000 50,000 50,000 50,000 50,000 50 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 01-640-99-00-9923 TRANSFER TO CITYWIDE CAPITAL 100,000 135,484 125,000 125,000 686,832 252,500 639,443 746,043 546,943 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 425,094 429,404 103,740 103,740 99,465 - - 4,676 86,579 01-640-99-00-9952 TRANSFER TO SEWER - - - - - 1,136,792 1,133,544 1,134,226 1,133,624 To cover 2011 bond-debt service pmts 01-640-99-00-9979 TRANSFER TO PARK&RECREATION 1,119,500 951,890 732,710 736,710 955,886 983,992 1,009,002 1,038,056 1,073,173 Includes add'1$4k from Raging Waves-Admissions tax in FY 2012 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS - - 332,500 332,500 41,978 44,240 46,637 49,178 51,872 Transfer to offset liability ins charges to Library 5,628,641 5,024,699 4,805,757 5,362,917 4,302,050 4,911,102 5,560,935 5,816,464 5,801,918 51 Motor Fuel Tax Fund(15) The Motor Fuel Tax fund is used to maintain existing and construct new city owned roadways,alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental 434,263 523,767 517,000 527,319 454,197 455,000 455,000 455,000 455,000 Investment Earnings 779 837 1,000 350 350 350 350 350 350 Reimbursements 38,057 162,580 493,000 - - - - - - Miscellaneous 105 85 - - - - - - - Total Revenue 473,203 687,270 1,011,000 527,669 454,547 455,350 455,350 455,350 455,350 Expenditures Contractual Services 7,865 33,516 - - - - - - - Supplies 191,203 227,168 311,600 311,600 341,960 356,106 321,089 336,964 353,790 Capital Outlay 208,135 95,806 349,400 271,900 231,900 121,900 121,900 121,900 121,900 Contingencies (38,685) - - - - - - - - Other Financing Uses - 96,000 - - - - - - - Total Expenditures 368,519 452,490 661,000 583,500 573,860 478,006 442,989 458,864 475,690 Surplus(Deficit) 104,684 234,780 350,000 (55,831) (119,313) (22,656) 12,361 (3,514) (20,340) Ending Fund Balance 405,618 640,399 776,755 584,568 465,255 442,599 454,960 451,446 431,106 r $1,000 Fund Balance $800 s $600 ~ $400 $200 $0 52 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Motor Fuel Tax -15 15-000-41-00-4112 MOTOR FUEL TAX 409,576 425,971 355,000 415,000 415,000 415,000 415,000 415,000 415,000 15-000-41-00-4113 MFT HIGH GROWTH 24,687 24,674 20,000 39,197 39,197 40,000 40,000 40,000 40,000 Based on IDOT Projections 15-000-41-00-4172 ILLINOIS JOBS NOW PROCEEDS - 73,122 142,000 73,122 - - - - - 15-000-45-00-4500 INVESTMENT EARNINGS 779 837 1,000 350 350 350 350 350 350 15-000-46-00-4605 REIMB-OLD JAIL/DWTWN PARKING LOT - 151,000 493,000 - - - - - - 15-000-46-00-4690 REIMB-MISCELLANEOUS 38,057 11,580 - - - - 15-000-48-00-4850 MISCELLANEOUS INCOME 105 85 - - - - - - Revenue 473,203 687,270 1,011,000 527,669 454,547 455,350 455,350 455,350 455,350 15-155-54-00-5462 PROFESSIONAL SERVICES - 2,587 - - - - - - - 15-155-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 7,865 30,929 - - - - - - - 15-155-56-00-5618 SALT 170,268 132,777 220,000 220,000 231,000 242,550 254,678 267,411 280,782 15-155-56-00-5619 SIGNS 5,941 1,232 18,000 18,000 35,000 35,000 35,000 35,000 35,000 15-155-56-00-5632 PATCHING - 52,481 50,000 50,000 50,000 50,000 - - - 15-155-56-00-5633 COLD PATCH 3,983 9,892 10,600 10,600 11,660 12,826 14,109 15,519 17,071 15-155-56-00-5634 HOT PATCH 11,011 7,658 13,000 13,000 14,300 15,730 17,303 19,033 20,937 15-155-56-00-5640 REPAIR AND MAINTENANCE - 23,128 - - - - - - - 15-155-60-00-6072 DOWNTOWN PARKING LOT - 42,420 55,000 - - 15-155-60-00-6073 GAME FARM ROAD PROJECT 54,226 31,456 150,000 150,000 110,000 15-155-60-00-6074 FOX ROAD PROJECT 153,910 21,930 - - - 15-155-60-00-6075 RIVER ROAD BRIDGE PROJECT - - 25,000 - - - - - - 15-155-60-00-6079 ROUTE 47 EXPANSION 119,400 121,900 121,900 121,900 121,900 121,900 121,900 15-155-70-00-7799 CONTINGENCIES (38,685) - - - - - - - - 15-155-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - 96,000 - - - - - - Expenditures 368,519 452,490 661,000 583,500 573,860 478,006 442,989 458,864 475,690 Surplus(Deficit) 104,684 234,780 350,000 (55,831) (119,313) (22,656) 12,361 (3,514) (20,340) Fund Balance 405,618 640,399 776,755 584,568 465,255 442,599 454,960 451,446 431,106 110.07% 141.53% 117.51% 100.18% 81.07% 92.59% 102.70% 98.38% 90.63% 53 Parks and Recreation Fund(79) This fund accounts for the daily operations of the Parks and Recreation Department. Programs,classes,special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings,boulevards,parks,utility locations and natural areas. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental 1,478 - - - - - - - - Charges for Service 365,910 358,104 345,000 326,960 395,000 360,000 365,000 370,000 375,000 Investment Earnings 286 301 300 150 200 200 200 200 200 Reimbursements - 7,329 - 3,336 11,661 12,478 13,351 14,286 15,286 Miscellaneous 29,905 49,638 97,700 78,200 88,700 88,700 88,700 88,700 88,700 Other Financing Sources 1,119,500 951,890 732,710 736,710 955,886 983,992 1,009,002 1,038,056 1,073,173 Total Revenue 1,517,079 1,367,262 1,175,710 1,145,356 1,451,447 1,445,370 1,476,253 1,511,242 1,552,359 Expenditures Salaries 790,971 687,511 667,800 667,800 677,800 679,800 679,800 679,800 679,800 Benefits 124,085 109,114 109,730 109,730 292,630 310,769 330,720 352,665 376,803 Contractual Services 125,365 126,383 144,430 157,430 170,030 176,185 177,398 178,671 180,008 Supplies 245,396 237,848 267,250 267,250 317,460 277,685 277,925 278,182 278,458 Other Financing Uses 150,000 - - - - - - - - Total Expenditures 1,435,817 1,160,856 1,189,210 1,202,210 1,457,920 1,444,439 1,465,843 1,489,319 1,515,069 Surplus(Deficit) 81,262 206,406 (13,500) (56,854) (6,473) 931 10,410 21,923 37,290 Ending Fund Balance 25,151 231,558 (33,500) 174,704 168,231 169,161 179,571 201,494 238,784 1.75% 19.95% -2.82% 14.53% 11.54% 11.71% 12.25% 13.53% 15.76% r $300 Fund Balance N $200 t $100 $0 ($100) 54 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Parks and Recreation-79 A 79-000-41-00-4182 MISC INTERGOVERNMENTAL 1,478 - ® - - - - 79-000-44-00-4440 PROGRAM FEES 180,230 189,890 180,000 190,000 190,000 195,000 200,000 205,000 210,000 79-000-44-00-4441 CONCESSION REVENUE 39,573 31,072 30,000 36,000 30,000 30,000 30,000 30,000 30,000 79-000-44-00-4442 GOLF OUTING REVENUE 8,659 - - - - - - - - 79-000-44-00-4443 HOMETOWN DAYS 137,448 137,142 135,000 100,960 175,000 135,000 135,000 135,000 135,000 79-000-45-00-4500 INVESTMENT EARNINGS 286 301 300 150 200 200 200 200 200 79-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS - - - - 11,661 12,478 13,351 14,286 15,286 79-000-46-00-4671 REIMB-LIFE INSURANCE - - - - - - - 79-000-46-00-4690 REIMB-MICELLANEOUS - 7,329 - 3,336 - - - - - 79-000-48-00-4820 RENTAL INCOME 19,329 22,471 86,000 39,000 48,000 48,000 48,000 48,000 48,000 79-000-48-00-4825 PARKS RENTAL - - - 25,000 25,000 25,000 25,000 25,000 25,000 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 10,576 7,445 11,200 11,200 14,700 14,700 14,700 14,700 14,700 79-000-48-00-4850 MISCELLANEOUS INCOME - 19,722 500 3,000 1,000 1,000 1,000 1,000 1,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,119,500 951,890 732,710 736,710 955,886 983,992 1,009,002 1,038,056 1,073,173 FY 2012 includes add?$4k from admissions tax- Raging Waves Revenue 1,517,079 1,367,262 1,175,710 1,145,356 1,451,447 1,445,370 1,476,253 1,511,242 1,552,359 Parks Department 79-790-50-00-5010 SALARIES AND WAGES 383,500 355,091 370,000 370,000 370,000 370,000 370,000 370,000 370,000 79-790-50-00-5015 PART-TIME SALARIES 7,509 15,969 17,000 17,000 17,000 18,000 18,000 18,000 18,000 79-790-50-00-5020 OVERTIME 308 439 3,000 3,000 3,000 4,000 4,000 4,000 4,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 32,960 32,914 37,730 37,730 37,730 37,730 37,730 37,730 37,730 79-790-52-00-5214 FICA CONTRIBUTION 29,265 27,503 30,000 30,000 30,000 30,000 30,000 30,000 30,000 79-790-52-00-5216 GROUP HEALTH INSURANCE - - - - 115,406 126,946 139,641 153,605 168,965 79-790-52-00-5222 GROUP LIFE INSURANCE 1,131 1,143 1,154 1,166 1,177 79-790-52-00-5223 DENTAL INSURANCE 8,383 9,222 10,144 11,158 12,274 79-790-52-00-5224 VISION INSURANCE 1,015 1,117 1,228 1,351 1,486 79-790-54-00-5412 TRAINING&CONFERENCES 309 2,600 2,600 2,600 2,600 2,600 2,600 2,600 79-790-54-00-5415 TRAVEL AND LODGING - - 750 750 750 750 750 750 750 79-790-54-00-5440 TELECOMMUNICATIONS 3,085 1,802 3,780 3,780 3,780 3,780 3,780 3,780 3,780 79-790-54-00-5462 PROFESSIONAL SERVICES 865 3,323 4,500 4,500 4,500 4,500 4,500 4,500 4,500 79-790-54-00-5466 LEGAL SERVICES 4,582 1,749 4,000 4,000 4,000 4,000 4,000 4,000 4,000 79-790-54-00-5485 RENTAL&LEASE PURCHASE - 188 2,500 29500 2,500 2,500 2,500 2,500 2,500 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - - 10,000 15,000 15,000 15,000 15,000 Broad weed control in parks 79-790-56-00-5600 WEARING APPAREL 4,024 4,031 4,100 4,100 4,100 4,100 4,100 4,100 4,100 79-790-56-00-5610 OFFICE SUPPLIES 70 152 300 300 300 300 300 300 300 79-790-56-00-5620 OPERATING SUPPLIES 20,372 11,232 22,500 22,500 22,500 22,500 22,500 22,500 22,500 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 1,889 1,785 2,250 2,250 2,250 2,250 2,250 2,250 2,250 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 500 500 500 500 500 500 500 79-790-56-00-5640 REPAIR AND MAINTENANCE 40,514 44,231 48,000 48,000 58,000 58,000 58,000 58,000 58,000 528,941 500,718 5539510 553,510 699,445 718,937 7329677 747,790 764,413 55 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Recreation Department 79-795-50-00-5010 SALARIES AND WAGES 342,637 248,541 190,000 190,000 200,000 200,000 200,000 200,000 200,000 79-795-50-00-5015 PART-TIME SALARIES 13,482 12,708 25,000 25,000 25,000 25,000 25,000 25,000 25,000 79-795-50-00-5020 OVERTIME - - 300 300 300 300 300 300 300 79-795-50-00-5045 CONCESSION WAGES 9,968 9,021 12,500 12,500 12,500 12,500 12,500 12,500 12,500 79-795-50-00-5046 PRE-SCHOOL WAGES 19,468 23,085 25,000 25,000 25,000 25,000 25,000 25,000 25,000 79-795-50-00-5052 INSTRUCTORS WAGES 14,100 22,657 25,000 25,000 25,000 25,000 25,000 25,000 25,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 31,675 24,798 22,000 22,000 22,000 22,000 22,000 22,000 22,000 79-795-52-00-5214 FICA CONTRIBUTION 30,185 23,899 20,000 20,000 20,000 20,000 20,000 20,000 20,000 79-795-52-00-5216 GROUP HEALTH INSURANCE - - - 40 52,530 57,783 63,562 69,918 76,909 79-795-52-00-5222 GROUP LIFE INSURANCE 550 555 561 566 572 79-795-52-00-5223 DENTAL INSURANCE 3,471 3,818 4,200 4,620 5,082 79-795-52-00-5224 VISION INSURANCE - - - 414 456 501 551 607 79-795-54-00-5412 TRAINING&CONFERENCES 680 2,000 2,000 2,000 2,000 2,000 2,000 2,000 79-795-54-00-5415 TRAVEL AND LODGING - - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 79-795-54-00-5419 GOLF OUTING 6,001 - - - - - - - - 79-795-54-00-5426 PUBLISHING&ADVERTISING 28,013 27,872 27,000 27,000 27,000 27,000 27,000 27,000 27,000 79-795-54-00-5440 TELECOMMUNICATIONS 4,358 5,517 4,300 4,300 4,300 4,300 4,300 4,300 4,300 79-795-54-00-5447 SCHOLARSHIPS 156 221 1,000 1,000 2,500 2,500 2,500 2,500 2,500 Expansion ofprogram in FY2013 79-795-54-00-5452 POSTAGE&SHIPPING 7,391 7,006 8,000 8,000 8,000 8,000 8,000 8,000 8,000 79-795-54-00-5462 PROFESSIONAL SERVICES 43,483 49,076 47,000 60,000 60,000 60,000 60,000 60,000 60,000 79-795-54-00-5480 UTILITIES 15,690 21,229 22,000 22,000 23,100 24,255 25,468 26,741 28,078 5%increase per annum 79-795-54-00-5485 RENTAL&LEASE PURCHASE 4,145 2,459 4,500 4,500 4,500 4,500 4,500 4,500 4,500 79-795-54-00-5490 DUES AND SUBSCRIPTIONS 1,061 482 1,500 1,500 1,500 1,500 1,500 1,500 1,500 79-795-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 587 1,387 1,000 1,000 1,000 1,000 1,000 1,000 1,000 79-795-54-00-5496 PROGRAM REFUNDS 5,949 3,082 7,000 7,000 7,000 7,000 7,000 7,000 7,000 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 100,579 99,903 100,000 100,000 140,000 100,000 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 41,176 47,154 55,000 55,000 55,000 55,000 55,000 55,000 55,000 79-795-56-00-5607 CONCESSION SUPPLIES 24,239 17,834 18,000 18,000 18,000 18,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 4,268 2,466 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 4,837 4,138 5,500 5,500 5,500 5,500 5,500 5,500 5,500 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 510 283 2,000 2,000 2,000 2,000 2,000 2,000 2,000 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 98 2,600 500 500 500 500 500 500 500 79-795-56-00-5640 REPAIR AND MAINTENANCE 825 412 2,000 2,000 2,000 2,000 2,000 2,000 2,000 79-795-56-00-5645 BOOKS AND PUBLICATIONS 104 - 100 100 100 100 100 100 100 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 45 - 500 500 500 500 500 500 500 79-795-56-00-5695 GASOLINE 1,846 1,626 3,000 3,000 3,210 3,435 3,675 3,932 4,208 Increase of 7%per annum 79-795-99-00-9901 TRANSFER TO GENERAL 150,000 - - - - - - - - 906,875 660,138 635,700 648,700 758,475 725,502 733,166 741,529 750,656 56 Land Cash Fund(72) Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions.Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community's recreation needs at a lower cost to the City. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental 103,337 42,285 400,000 400,000 400,000 96,000 - 400,000 - Land Cash Contributions 165,811 432,355 20,500 20,500 20,500 20,500 23,000 23,000 23,000 Total Revenue 269,148 474,639 420,500 420,500 420,500 116,500 23,000 423,000 23,000 Expenditures Capital Outlay 246,607 199,390 281,000 281,000 132,000 213,000 356,850 63,000 13,000 Other Financing Uses 60,449 60,449 20,084 20,084 - - - - - Total Expenditures 307,056 259,839 301,084 301,084 132,000 213,000 356,850 63,000 13,000 Surplus(Deficit) (37,908) 214,800 119,416 119,416 288,500 (96,500) (333,850) 360,000 10,000 Ending Fund Balance (603,425) (388,625) (312,230) (269,209) 19,291 (77,209) (411,059) (51,059) (41,059) Fund Balance N $200 � 0 'o ($200) t ~ ($400) ($600) ($800) 57 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Land Cash-72 72-000-41-00-4170 STATE GRANTS 103,337 42,285 - - 72-000-41-00-4171 OSLAD GRANT-PRAIRIE MEADOWS - - 400,000 400,000 - 72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - 400,000 - 72-000-41-00-4174 RTP GRANT-HOPKINS PARK - - - 96,000 - 72-000-41-00-4175 OSLAD GRANT-RIVERFRONT GRANT - - - 400,000 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 3,383 312,655 - - - - - - 72-000-47-00-4703 AUTUMN CREEK 62,427 18,460 20,000 20,000 20,000 20,000 20,000 20,000 20,000 72-000-47-00-4704 BLACKBERRY WOODS - 568 500 500 500 500 500 500 500 72-000-47-00-4705 BRISTOL BAY 100,000 100,000 - - - - - - - 72-000-47-00-4706 CALEDONIA - - 2,500 2,500 2,500 72-000-47-00-4707 RIVER'S EDGE - 671 - - - Revenue 269,148 474,639 420,500 420,500 420,500 116,500 23,000 423,000 23,000 72-720-60-00-6029 CALEDONIA - - - - - - - - - 72-720-60-00-6031 HEARTLAND CIRCLE 22,408 - - - - - - - - 72-720-60-00-6032 MOSIER HOLDING COSTS 10,000 10,000 11,000 11,000 12,000 13,000 13,000 13,000 13,000 72-720-60-00-6033 PRAIRIE MEADOWS(MENARDS) - - - - - - - - - 72-720-60-00-6034 WHISPERING MEADOWS(K HILL) 196,015 - - - - - - 72-720-60-00-6036 RAINTREE VILLAGE - 88,175 270,000 270,000 - - - 72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 2,650 - - - - - - - 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL 15,535 2,133 - - - - - 72-720-60-00-6039 BRISTOL BAY-PARK A - 85,062 - - - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - 14,020 - - - 72-720-60-00-6044 HOPKINS PARK - - - 120,000 - - 72-720-60-00-6045 RIVERFRONT PARK - - - - 200,000 200,000 - - 72-720-60-00-6046 GRANDE RESERVE PARK A - - - - 50,000 Basketball courts and sidewalk/corner 72-720-60-00-6047 GRANDE RESERVE PARK B - - - - 143,850 - Original estimate w/10%increase for inflation 72-720-99-00-9901 TRANSFER TO GENERAL 60,449 60,449 20,084 20,084 - - - - General Fund transfer eliminated in FY 2013 Expenditures 307,056 259,839 301,084 301,084 132,000 213,000 356,850 63,000 13,000 Surplus(Deficit) (37,908) 214,800 119,416 119,416 288,500 (96,500) (333,850) 360,000 10,000 Fund Balance (603,425) (388,625) (312,230) (269,209) 19,291 (77,209) (411,059) (51,059) (41,059) -19652% -149.56% -103.70% -89.41% 14.61% -3625% -115.19% -81.05% -315.84% 58 Fox Industrial TIF Fund(85) The Fox Industrial TIF was created in 2001,in order to finance public infrastructure improvements for the Fox Industrial area. This TIF was closed out in fiscal year 2012. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 216,677 228,346 - 259,052 - - - - - Investment Earnings 45 13 - 275 - - - - - Total Revenue 216,722 228,359 - 259,327 - - - - - Expenditures Contractual Services 1,220 1,989 - 3,565 - - - - - Supplies - - - 11,236 - - - - - Debt Service 77,793 79,933 - 76,783 - - - - - Other Financing Uses - - - 737,533 - - - - - Total Expenditures 79,013 81,922 - 829,117 - - - - - Surplus(Deficit) 137,709 146,437 - (569,790) - - - - - Ending Fund Balance 423,351 569,790 - - - - - - - r $600 Fund Balance $400 0 ~ $200 $0 59 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Fox Industrial TIF 85-000-40-00-4085 PROPERTY TAXES-FOX INDUSTRIAL TIF 216,677 228,346 259,052 85-000-45-00-4500 INVESTMENT EARNINGS 45 13 275 Revenue 216,722 228,359 - 259,327 - - - - - 85-850-54-00-5420 ADMINISTRATIVE FEES 1,220 1,989 3,565 85-850-56-00-5619 SIGNS - - - 11,236 Debt Service-2002 Bond 85-850-98-00-8000 PRINCIPLE PAYMENT 65,000 70,000 - 70,000 85-850-98-00-8050 INTEREST PAYMENT 12,793 9,933 - 6,783 85-850-99-00-9901 TRANSFER TO GENERAL - - - 85-850-99-00-9942 TRANSFER TO DEBT SERVICE 78,777 2002 debt service payable in FY 2013 85-850-99-00-9999 TIF LIQUIDATION - 658,756 Expenditures 79,013 81,922 - 829,117 - - - - - Surplus(Deficit) 137,709 146,437 - (569,790) - - - - - Fund Balance 423,351 569,790 - - - - - - 60 Countryside TIF Fund (87) The Countryside TIF was created in February of 2005,with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47. FY 2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 6,250 6,372 6,250 4,188 4,500 4,500 4,500 4,500 4,500 Investment Earnings 8,223 3,134 4,000 2,000 2,000 2,000 2,000 2,000 2,000 Total Revenue 14,472 9,506 10,250 6,188 6,500 6,500 6,500 6,500 6,500 Expenditures Contractual Services 999 1,622 1,400 1,375 1,375 1,375 1,375 1,375 1,375 Debt Service 307,868 307,093 306,143 306,143 304,668 302,738 305,523 302,723 304,723 Total Expenditures 308,867 308,715 307,543 307,518 306,043 304,113 306,898 304,098 306,098 Surplus(Deficit) (294,394) (299,209) (297,293) (301,330) (299,543) (297,613) (300,398) (297,598) (299,598) Ending Fund Balance 2,477,758 2,178,550 1,883,380 1,877,220 1,577,677 1,280,064 979,666 682,068 382,470 $3000 Fund Balance $2,000 a $1,000 �e $0 61 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Countryside TIF 87-000-40-00-4087 PROPERTY TAXES-COUNTRYSIDE TIF 6,250 6,372 6,250 4,188 4,500 4,500 4,500 4,500 4,500 87-000-45-00-4500 INVESTMENT EARNINGS 8,223 3,134 4,000 2,000 2,000 2,000 2,000 2,000 2,000 Revenue 14,472 9,506 10,250 6,188 6,500 6,500 6,500 6,500 6,500 87-870-54-00-5420 ADMINISTRATIVE FEES 999 1,248 1,000 1,000 1,000 1,000 1,000 1,000 1,000 87-870-54-00-5498 PAYING AGENT FEES - 375 400 375 375 375 375 375 375 Debt Service-2005 Bond 87-870-80-00-8000 PRINCIPLE PAYMENT 165,000 170,000 175,000 175,000 180,000 185,000 195,000 200,000 210,000 87-870-80-00-8050 INTEREST PAYMENT 142,868 137,093 131,143 131,143 124,668 117,738 110,523 102,723 94,723 Expenditures 308,867 308,715 307,543 307,518 306,043 304,113 306,898 304,098 306,098 Surplus(Deficit) (294,394) (299,209) (297,293) (301,330) (299,543) (297,613) (300,398) (297,598) (299,598) Fund Balance 2,477,758 2,178,550 1,883,380 1,877,220 1,577,677 1,280,064 979,666 682,068 382,470 802.21% 705.68% 612.40% 610.44% 515.51% 420.92% 319.22% 224.29% 124.95% 62 Downtown TIF Fund(88) The Downtown TIF was created in 2006,in order to finance a mixed use development in the downtown area. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 88,550 75,362 88,550 67,807 70,000 70,000 70,000 70,000 70,000 Investment Earnings - - - 150 150 150 150 150 150 Total Revenue 88,550 75,362 88,550 67,957 70,150 70,150 70,150 70,150 70,150 Expenditures Contractual Services 1,832 1,896 11,500 11,500 11,500 11,500 11,500 11,500 11,500 Capital Outlay - - 525,340 30,000 30,000 30,000 30,000 30,000 30,000 Total Expenditures 1,832 1,896 536,840 41,500 41,500 41,500 41,500 41,500 41,500 Surplus(Deficit) 86,719 73,466 (448,290) 26,457 28,650 28,650 28,650 28,650 28,650 Ending Fund Balance 136,294 209,760 (238,134) 236,217 264,867 293,517 322,167 350,817 379,467 $600 Fund Balance m $400 c $200 $0 ($200) ($400) 63 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Downtown TIF 88-000-40-00-4088 PROPERTY TAXES-DOWNTOWN TIF 88,550 75,362 88,550 67,807 70,000 70,000 70,000 70,000 70,000 88-000-45-00-4500 INVESTMENT INCOME - - - 150 150 150 150 150 150 Revenue 88,550 75,362 88,550 67,957 70,150 70,150 70,150 70,150 70,150 88-880-54-00-5420 ADMINISTRATIVE FEES 1,832 1,896 1,500 1,500 1,500 1,500 1,500 1,500 1,500 88-880-54-00-5466 LEGAL SERVICES - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 88-880-60-00-6000 PROJECT COSTS 10,000 10,000 10,000 10,000 10,000 10,000 10,000 88-880-60-00-6079 ROUTE 47 EXPANSION 515,340 20,000 20,000 20,000 20,000 20,000 20,000 Expenditures 1,832 1,896 536,840 41,500 41,500 419500 41,500 41,500 41,500 Surplus(Deficit) 86,719 73,466 (448,290) 26,457 28,650 28,650 28,650 28,650 28,650 Fund Balance 136,294 209,760 (238,134) 236,217 264,867 293,517 322,167 350,817 379,467 7441.66% 11066.21% -44.36% 569.20% 638.23% 707.27% 77631% 845.34% 914.38% 64 Fox Hill SSA Fund (11) This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates(SSA 2004-201)subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 19,897 19,894 3,786 3,786 3,786 4,165 4,581 5,039 5,543 Investment Earnings - - - 5 - - - - - Total Revenue 19,897 19,894 3,786 3,791 3,786 4,165 4,581 5,039 5,543 Expenditures Contractual Services 4,011 4,178 3,804 4,300 4,500 4,500 4,603 4,603 4,603 Total Expenditures 4,011 4,178 3,804 4,300 4,500 4,500 4,603 4,603 4,603 Surplus(Deficit) 15,886 15,716 (18) (509) (714) (335) (22) 436 940 Ending Fund Balance 2,226 17,942 18,316 17,433 16,719 16,384 16,362 16,798 17,738 $20 Fund Balance N $15 3 F $10 $5 $0 65 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Fox Hill SSA-11 11-000-40-00-4011 PROPERTY TAXES-FOX HILL SSA 19,897 19,894 3,786 3,786 3,786 4,165 4,581 5,039 5,543 10%increase beginning in FY2014 11-000-45-00-4500 INVESTMENT EARNINGS - - - 5 - - - - - Revenue 19,897 19,894 3,786 3,791 3,786 4,165 4,581 5,039 5,543 11-111-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 4,011 4,178 3,804 4,300 4,500 4,500 4,603 4,603 4,603 Expenditures 4,011 4,178 3,804 49300 4,500 4,500 4,603 4,603 4,603 Surplus(Deficit) 15,886 159716 (18) (509) (714) (335) (22) 436 940 Fund Balance 2,226 17,942 18,316 179433 16,719 16,384 16,362 16,798 17,738 55.50% 429.42% 481.49% 405.42% 371.53% 364.08% 355.46% 364.93% 385.36% 66 Sunflower SSA Fund(12) This fund was created for the purpose of maintaining the common areas of the Sunflower Estates(SSA 2006-119)subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 13,871 13,871 7,530 7,530 7,531 8,284 9,113 10,024 11,026 Investment Earnings - - - 10 - - - - - Total Revenue 13,871 13,871 7,530 7,540 7,531 8,284 9,113 10,024 11,026 Expenditures Contractual Services 8,782 8,136 9,078 7,000 9,986 10,985 10,985 10,985 10,985 Total Expenditures 8,782 8,136 9,078 7,000 9,986 10,985 10,985 10,985 10,985 Surplus(Deficit) 5,089 5,735 (1,548) 540 (2,455) (2,701) (1,872) (961) 41 Ending Fund Balance 6,188 11,922 10,980 12,462 10,007 7,306 5,434 4,472 4,514 Fund Balance N $15 @ $10 N r/ 3 O L ~ $5 $0 67 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Sunflower SSA-12 12-000-40-00-4012 PROPERTY TAXES-SUNFLOWER SSA 13,871 13,871 7,530 7,530 7,531 8,284 9,113 10,024 11,026 10%increase starting FY2014 for pond maintenance 12-000-45-00-4500 INVESTMENT EARNINGS - - - 10 - - - - - Revenue 13,871 13,871 7,530 7,540 7,531 8,284 9,113 10,024 11,026 12-112-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 8,782 8,136 9,078 7,000 9,986 10,985 10,985 10,985 10,985 Expenditures 8,782 8,136 9,078 7,000 9,986 10,985 10,985 10,985 10,985 Surplus(Deficit) 5,089 5,735 (1,548) 540 (2,455) (2,701) (1,872) (961) 41 Fund Balance 6,188 11,922 10,980 12,462 10,007 7,306 5,434 4,472 4,514 70.46% 14654% 120.95% 178.03% 100.21% 66.51% 49.46% 40.71% 41.09% 68 Debt Service Fund(42) The Debt Service Fund accumulates monies for payment of the 2004C and 2005A bonds. These bonds were issued to finance road improvement projects. Property taxes are levied except for the 2004C bond,which utilizes a General Fund transfer of sales tax to pay its annual debt service requirement. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 324,179 323,350 326,379 328,179 329,579 320,000 250,000 Licenses&Permits 7,628 1,025 - 1,000 1,000 1,000 1,000 1,000 1,000 Investment Earnings - - - 300 300 300 300 300 300 Other Financing Sources 482,294 429,404 103,740 182,517 99,465 - - 4,676 86,579 Total Revenue 489,922 430,429 427,919 507,167 427,144 329,479 330,879 325,976 337,879 Expenditures Contractual Services - - 750 750 963 375 375 375 375 Debt Service 482,294 429,404 427,919 427,919 504,407 328,179 329,579 330,579 336,179 Total Expenditures 482,294 429,404 428,669 428,669 505,370 328,554 329,954 330,954 336,554 Surplus(Deficit) 7,628 1,025 (750) 78,498 (78,226) 925 925 (4,978) 1,325 Ending Fund Balance 7,628 8,653 7,778 87,151 8,925 9,850 10,775 5,797 7,122 $100 Fund Balance $so $60 L $40 $20 $0 69 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Debt Service-42 I 42-000-40-00-4006 PROPERTY TAXES-2005A BOND - - 324,179 323,350 326,379 328,179 329,579 320,000 250,000 42-000-42-00-4208 RECAPTURE FEES-WATER&SEWER 7,628 1,025 - 1,000 1,000 1,000 1,000 1,000 1,000 42-000-45-00-4500 INVESTMENT EARNINGS - - - 300 300 300 300 300 300 42-000-49-00-4901 TRANSFER FROM GENERAL 425,094 429,404 103,740 103,740 99,465 - - 4,676 86,579 42-000-49-00-4916 TRANSFER FROM MUNICIPAL BUILDING 57,200 - - - - - - 42-000-49-00-4985 TRANSFER FROM FOX INDUSTRIAL TIF - - 78,777 - - - - - For Series 2002 DIS&paying agent fee Revenue 489,922 430,429 427,919 507,167 427,144 329,479 330,879 325,976 337,879 42-420-54-00-5498 PAYING AGENT FEES - - 750 750 963 375 375 375 375 Increase due to 2002 paying agent fee FY 2013 2002A Refunding 42-420-80-00-8000 PRINCIPLE PAYMENT 55,000 - - - - - 42-420-80-00-8050 INTEREST PAYMENT 2,200 - - 2004C Bond 42-420-81-00-8000 PRINCIPLE PAYMENT 90,000 95,000 95,000 95,000 95,000 42-420-81-00-8050 INTEREST PAYMENT 16,515 12,825 8,740 8,740 4,465 - - - - 2005A Bond 42-420-82-00-8000 PRINCIPLE PAYMENT 175,000 185,000 195,000 195,000 205,000 215,000 225,000 235,000 250,000 42-420-82-00-8050 INTEREST PAYMENT 143,579 136,579 129,179 129,179 121,379 113,179 104,579 95,579 86,179 2002 Bond 42-420-98-00-8000 PRINCIPLE PAYMENT - - - 75,000 - - - - 42-420-98-00-8050 INTEREST PAYMENT - - - 3,563 - - - - 2002 Debt service payable in FY2013 from Fox Industrial TIF Expenditures 482,294 429,404 428,669 428,669 505,370 328,554 329,954 330,954 336,554 Surplus(Deficit) 7,628 1,025 (750) 78,498 (78,226) 925 925 (4,978) 1,325 Fund Balance 75628 8,653 7,778 87,151 8,925 9,850 10,775 5,797 7,122 1.58% 2.02% 1.81% 20.33% 1.77% 3.00% 3.27% 1.75% 2.12% 70 Municipal Building Fund(16) The Municipal Building Fund is used to maintain existing City owned buildings and to fund land acquisition,design and construction of new buildings. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses&Permits 9,750 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 Total Revenue 9,750 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 Expenditures Contractual Services - - - - - - - - - Capital Outlay - - - - - - Other Financing Uses 57,200 - - - - Total Expenditures 57,200 - - - - - - - - Surplus(Deficit) (47,450) 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 Ending Fund Balance (607,724) (587,024) (580,474) (581,024) (575,774) (570,524) (565,274) (560,024) (554,774) ($520) Fund Balance M ($540) c ($560) �♦ ($580) ($600) ($620) 71 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Municipal Buildine-16 16-000-42-00-4214 DEVELOPMENT FEES 9,750 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 16-000-42-00-4216 BUILD PROGRAM PERMIT - - - - - - - - - Revenue 9,750 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 16-160-54-00-5405 BUILD PROGRAM - - - - - - - - - 16-160-60-00-6020 BUILDINGS&STRUCTURES - 16-160-99-00-9942 TRANSFER TO DEBT SERVICE 57,200 Expenditures 57,200 - - - - - - - - Surplus(Deficit) (47,450) 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 Fund Balance (607,724) (587,024) (580,474) (581,024) (575,774) (570,524) (565,274) (560,024) (554,774) 72 Parks and Recreation Capital Fund (22) The Park and Recreation Capital Fund derives its revenue from monies collected from building permits. The revenue is used to purchase equipment essential in the maintenance of park land and open space. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses&Permits 3,300 1,650 1,750 1,750 3,250 3,250 3,250 3,250 3,250 Investment Earnings - 99 80 250 250 250 250 250 250 Reimbursements - 7,500 - 10,702 - - - - - Miscellaneous 48,573 - 1,000 900 - - - - - Total Revenue 51,873 9,249 2,830 13,602 3,500 3,500 3,500 3,500 3,500 Expenditures Capital Outlay 10,773 24,658 120,000 30,000 20,000 - - - - Other Financing Uses - - 3,500 3,500 2,500 2,500 2,500 2,500 2,500 Total Expenditures 10,773 24,658 123,500 33,500 22,500 2,500 2,500 2,500 2,500 Surplus(Deficit) 41,100 (15,409) (120,670) (19,898) (19,000) 1,000 1,000 1,000 1,000 Ending Fund Balance 66,852 51,443 (76,369) 31,545 12,545 13,545 14,545 15,545 16,545 M $loo Fund Balance M N $so - *7 F $o ($so) ($ioo) 73 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Parks and Recreation Capital-22 22-000-42-00-4215 PARKS CAPITAL FEES 3,300 1,650 1,750 1,750 3,250 3,250 3,250 3,250 3,250 22-000-45-00-4500 INVESTMENT EARNINGS - 99 80 250 250 250 250 250 250 22-000-46-00-4690 REIMB-MISCELLANEOUS - 7,500 - 10,702 - - - - - 22-000-48-00-4845 DONATIONS 48,573 - - - 22-000-48-00-4880 SALE OF FIXED ASSETS - 1,000 900 - - - - - Revenue 51,873 9,249 2,830 13,602 3,500 3,500 3,500 3,500 3,500 22-222-60-00-6035 RAINTREE PARK 1,700 9,002 120,000 30,000 10,000 - - - - 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION - 15,656 - - - - - 22-222-60-00-6060 EQUIPMENT 9,073 - - - 10,000 - - - - Mower for Bristol Bay FY 2013 22-222-99-00-9921 TRANSFER TO PUBLIC WORKS CAPITAL - - 3,500 3,500 2,500 2,500 2,500 2,500 2,500 Park&Rec portion of 185 Wolf St Building Expenditures 109773 249658 123,500 33,500 22,500 2,500 2,500 2,500 2,500 Surplus(Deficit) 41,100 (15,409) (120,670) (19,898) (19,000) 1,000 1,000 1,000 1,000 Fund Balance 66,852 51,443 (769369) 31,545 12,545 13,545 14,545 15,545 16,545 620.58% 208.62% -61.84% 94.16% 55.76% 541.81% 581.81% 621.81% 661.81 74 Police Capital Fund(20) The Police Capital Fund derives its revenue from monies collected from building permits. The revenue is used to purchase vehicles and equipment for use in the operations of the police department. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses&Permits 26,563 16,417 16,500 12,000 16,500 16,500 16,500 16,500 16,500 Fines&Forfeits 10,063 12,611 5,000 9,650 11,650 11,650 11,650 11,650 11,650 Investment Earnings - - - 40 50 50 50 50 50 Miscellaneous 5,170 8,900 - 13,900 1,000 1,000 1,000 1,000 1,000 Total Revenue 41,796 37,928 21,500 35,590 29,200 29,200 29,200 29,200 29,200 Expenditures Contractual Services 3,187 9,493 11,500 12,500 12,500 12,500 12,500 12,500 12,500 Supplies 910 - 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Capital Outlay 3,266 43,772 40,000 80,000 45,000 28,000 28,000 28,000 28,000 Total Expenditures 7,364 53,265 54,000 95,000 60,000 43,000 43,000 43,000 43,000 Surplus(Deficit) 34,433 (15,337) (32,500) (59,410) (30,800) (13,800) (13,800) (13,800) (13,800) Ending Fund Balance 210,284 194,947 134,647 135,537 104,737 90,937 77,137 63,337 49,537 N $250 Fund Balance $200 N c $150 $100 $50 $0 - 75 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Police Capital-20 20-000-42-00-4214 DEVELOPMENT FEES 19,950 16,009 10,500 12,000 10,500 10,500 10,500 10,500 10,500 20-000-42-00-4217 WEATHER WARNING SIREN FEES 6,613 408 6,000 - 6,000 6,000 6,000 6,000 6,000 20-000-43-00-4315 DUI FINES 4,381 6,462 - 4,000 6,000 6,000 6,000 6,000 6,000 20-000-43-00-4316 ELECTRONIC CITATION FEE - 122 - 650 650 650 650 650 650 20-000-43-00-4340 SEIZED VEHICLE PROCEEDS 5,683 6,028 5,000 5,000 5,000 5,000 5,000 5,000 5,000 20-000-45-00-4500 INVESTMENT EARNINGS - - - 40 50 50 50 50 50 20-000-48-00-4850 MISCELLANEOUS INCOME 1,070 - - - - - - - 20-000-48-00-4880 SALE OF FIXED ASSETS 4,100 8,900 - 13,900 1,000 1,000 1,000 1,000 1,000 Revenue 41,796 37,928 21,500 35,590 29,200 29,200 29,200 29,200 29,200 20-200-54-00-5462 PROFESSIONAL SERVICES 3,187 3,060 1,500 2,500 2,500 2,500 2,500 2,500 2,500 20-200-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - 6,433 10,000 10,000 10,000 10,000 10,000 10,000 10,000 20-200-56-00-5620 OPERATING SUPPLIES - - 2,500 2,500 2,500 2,500 2,500 2,500 2,500 20-200-56-00-5621 SMALL TOOLS&EQUIPMENT 910 - - - - - - - - 20-200-60-00-6060 EQUIPMENT 3,266 1,462 20,000 60,000 20,000 3,000 3,000 3,000 3,000 $15k for new radios due to narrow banding in FY 2013 20-200-60-00-6070 VEHICLES - 42,310 20,000 20,000 25,000 25,000 25,000 25,000 25,000 Expenditures 7,364 53,265 54,000 95,000 60,000 43,000 43,000 43,000 43,000 Surplus(Deficit) 34,433 (15,337) (32,500) (59,410) (30,800) (13,800) (13,800) (13,800) (13,800) Fund Balance 210,284 194,947 134,647 135,537 104,737 90,937 77,137 63,337 49,537 2855.75% 365.99% 249.35% 142.67% 174.56% 211.48% 179.39% 147.30% 115.20% 76 Public Works Capital Fund (21) The Public Works Capital Fund derives its revenue from monies collected from building permits. The revenue is used to purchase capital items such as vehicles,equipment and property. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses&Permits 47,450 25,100 24,500 25,000 31,000 31,000 31,000 31,000 31,000 Charges for Service - 4,897 7,900 6,468 20,000 20,000 20,000 20,000 20,000 Investment Earnings - - - 20 - - - - - Miscellaneous 558 7,283 - - - - - - - Other Financing Sources - - 3,500 3,500 2,500 2,500 2,500 2,500 2,500 Total Revenue 48,008 37,280 35,900 34,988 53,500 53,500 53,500 53,500 53,500 Expenditures Contractual Services 4,000 49 6,300 6,300 10,500 11,500 11,500 10,500 10,500 Supplies - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Capital Outlay - 4,000 2,000 2,000 75,000 30,000 30,000 - - Debt Service 82,295 82,295 82,295 82,295 82,295 82,295 82,295 82,295 82,295 Total Expenditures 86,295 86,344 92,595 92,595 169,795 125,795 125,795 94,795 94,795 Surplus(Deficit) (38,287) (49,064) (56,695) (57,607) (116,295) (72,295) (72,295) (41,295) (41,295) Ending Fund Balance 157,807 108,743 45,542 51,136 (65,159) (137,454) (209,749) (251,044) (292,339) $200 Fund Balance N $100 $o N 7 ($100) ($200) ($300) i♦ ($400) 77 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Public Works Capital-21 21-000-42-00-4413 ENGINEERING CAPITAL FEE - - - - 6,500 6,500 6,500 6,500 6,500 Moved from CW Capital in FY2013 21-000-42-00-4214 DEVELOPMENT FEES 47,450 25,100 24,500 25,000 24,500 24,500 24,500 24,500 24,500 21-000-42-00-4216 BUILD PROGRAM PERMIT - - - - - - - - - 21-000-44-00-4418 MOWING INCOME 4,897 7,900 6,468 20,000 20,000 20,000 20,000 20,000 Increased mowing and liens 21-000-45-00-4500 INVESTMENT EARNINGS - - - 20 - - - - - 21-000-48-00-4850 MISCELLANEOUS INCOME 558 7,283 - - - - - - - 21-000-49-00-4922 TRANSFER FROM PARK&REC CAPITAL - - 3,500 3,500 2,500 2,500 2,500 2,500 2,500 Revenue 48,008 37,280 35,900 34,988 53,500 53,500 53,500 53,500 53,500 21-211-54-00-5405 BUILD PROGRAM - - - - - - - - - 21-211-54-00-5448 FILING FEES 49 - 2,300 6,000 6,000 6,000 6,000 6,000 Increased lien costs associated with mowing increases 21-211-54-00-5462 PROFESSIONAL SERVICES - 1,800 - - 1,000 1,000 - - 21-211-54-00-5485 RENTAL&LEASE PURCHASE 4,000 4,500 4,000 4,500 4,500 4,500 4,500 4,500 21-211-56-00-5620 OPERATING SUPPLIES - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 21-211-60-00-6060 EQUIPMENT - 4,000 2,000 2,000 75,000 - - - - Replacement tractor and mower 21-211-60-00-6070 VEHICLES - - - - - 30,000 30,000 - - Public Works Building-185 Wolf Street 21-211-92-00-8000 PRINCIPLE PAYMENT 24,937 26,544 28,254 28,254 30,074 32,012 32,012 32,012 32,012 21-211-92-00-8050 INTEREST PAYMENT 57,358 55,751 54,041 54,041 52,221 50,283 50,283 50,283 50,283 Expenditures 86,295 86,344 92,595 92,595 169,795 125,795 125,795 94,795 94,795 Surplus(Deficit) (38,287) (49,064) (56,695) (57,607) (116,295) (72,295) (72,295) (41,295) (41,295) Fund Balance 157,807 108,743 45,542 51,136 (65,159) (137,454) (209,749) (251,044) (292,339) 182.87% 125.94% 49.18% 55.23% -38.38% -109.27% -16674% -264.83010 -308.39% 78 City-Wide Capital Fund(23) The City-Wide Capital fund is used to maintain existing and construct new public infrastructure,and to fund other improvements that benefit the public. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Intergovernmental - 64,000 231,000 - 231,000 - - - 178,700 Licenses&Permits 20,200 25,100 60,600 63,100 53,400 53,400 53,400 53,400 53,400 Investment Earnings - 19 - 85 - - - - - Reimbursements 54,600 1,200 - 9,578 - - - - Miscellaneous - - - - - - 4,500,000 - - Other Financing Sources 100,000 231,484 125,000 125,000 686,832 252,500 639,443 746,043 546,943 Total Revenue 174,800 321,803 416,600 197,763 971,232 305,900 5,192,843 799,443 779,043 Expenditures Contractual Services - 5,740 - - 100,000 - - - - Capital Outlay - 172,033 235,000 4,147 940,500 305,900 4,846,900 453,500 433,100 Debt Service 100,000 125,000 125,000 125,000 - - 345,943 345,943 345,943 Total Expenditures 100,000 302,773 360,000 129,147 1,040,500 305,900 5,192,843 799,443 779,043 Surplus(Deficit) 74,800 19,030 56,600 68,616 (69,268) - - - - Ending Fund Balance (18,378) 652 51,537 69,268 (0) (0) (0) (0) (0) $80 Fund Balance N - $60 $40 ° $20 L ~ $0 ($20) ($40) 79 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected City-Wide Capital-23 23-000-41-00-4176 STATE GRANTS-SAFE ROUTE TO SCHOOL 231,000 231,000 23-000-41-00-4178 STATE GRANTS-ITEP - - 178,700 IDNR Grant in 2017 for Construction 23-000-41-00-4179 STATE GRANTS-DCEO TAP OLD JAIL 64,000 - - - - - - - 23-000-42-00-4210 BUILDING PERMITS - 17,600 17,600 13,400 13,400 13,400 13,400 13,400 23-000-42-00-4213 ENGINEERING CAPITAL FEE 6,200 3,100 3,000 3,500 - - - - - Moved to PW,due to Julie locates 23-000-42-00-4214 DEVELOPMENT FEES - - 20,000 20,000 20,000 20,000 20,000 20,000 20,000 23-000-42-00-4222 ROAD CONTRIBUTION FEE 14,000 22,000 20,000 22,000 20,000 20,000 20,000 20,000 20,000 23-000-45-00-4500 INVESTMENT EARNINGS - 19 - 85 - - - - - 23-000-46-00-4690 REIMB-MISCELLANEOUS 54,600 1,200 9,578 - 23-000-49-00-4900 BOND PROCEEDS - - - - - - 4,500,000 - - 23-000-49-00-4901 TRANSFER FROM GENERAL 100,000 135,484 125,000 125,000 686,832 252,500 639,443 746,043 546,943 23-000-49-00-4915 TRANSFER FROM MOTOR FUEL TAX - 96,000 - - - - - - - Revenue 174,800 321,803 416,600 197,763 971,232 305,900 5,192,843 799,443 779,043 23-230-54-00-5462 PROFESSIONAL SERVICES - 5,740 - - 100,000 - - - - Road Study-FY 2013 23-230-60-00-6015 ROAD RESURFACING - - 100,000 300,000 300,000 300,000 300,000 Excess Non-HR Sales Tax proceeds 23-230-60-00-6023 OLD JAIL PURCHASE 161,549 - - - - - - 23-230-60-00-6041 SIDEWALK CONSTRUCTION 10,484 - - 23-230-60-00-6070 VEHICLES - 4,000 4;000 - Moved to PW,due to Julie locates 23-230-60-00-6073 GAME FARM ROAD PROJECT - - - 4,500,000 Funded by bond proceeds in FY2015 23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT 600,000 - - 23-230-60-00-6089 CANNONBALL LAPP PROJECT - - - 35,000 150,000 23-230-60-00-6092 SAFE ROUTE TO SCHOOL PROJECT 231,000 147 231,000 - - - - 23-230-60-00-6094 ITEP KENNEDY RD BIKE TRAIL - - - - 9,500 5,900 11,900 3,500 133,100 Clark Property 23-230-97-00-8000 PRINCIPLE PAYMENT 100,000 125,000 125,000 125,000 - - - - - 2015 Bond 23-230-97-00-8000 PRINCIPLE PAYMENT - - - - 143,443 149,898 156,643 23-230-97-00-8050 INTEREST PAYMENT - - 202,500 196,045 189,300 $4.5M-20 years at 4.5% Expenditures 100,000 302,773 360,000 129,147 1,040,500 305,900 5,192,843 799,443 779,043 Surplus(Deficit) 74,800 19,030 56,600 68,616 (69,268) - - - - Fund Balance (18,378) 652 51,537 69,268 (0) (0) (0) (0) (0) -18.38% 0.22% 14.32% 53.63% 0.00% 0.000/0 0.00% 0.00% 0.00% 80 Water Fund(51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget.The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 133,866 133,524 133,454 138,041 130,423 - - Licenses&Permits - - - - - - - - - Charges for Service 1,844,415 2,503,002 2,425,250 2,500,250 2,527,871 2,555,945 2,555,945 2,555,945 2,555,945 Investment Earnings 3,204 1,888 2,000 225 300 300 300 300 300 Reimbursements - - - 1,771 7,466 7,978 8,522 9,101 9,720 Miscellaneous 31,410 40,793 50,000 38,581 50,000 50,000 50,000 50,000 50,000 Other Financing Sources 81,750 82,850 83,863 83,863 82,288 82,988 83,588 84,088 84,488 Total Revenue 1,960,778 2,628,533 2,694,979 2,758,214 2,801,379 2,835,251 2,828,777 2,699,433 2,700,453 Expenses Salaries 346,853 346,735 377,000 357,000 372,000 372,000 372,000 372,000 372,000 Benefits 55,606 57,450 65,700 65,700 217,367 230,526 244,923 260,675 277,914 Contractual Services 409,076 401,481 401,850 405,022 521,675 537,961 554,747 572,372 590,878 Supplies 260,177 264,323 360,300 360,300 294,124 285,769 288,630 291,691 294,967 Capital Outlay 176,448 - 96,000 116,000 132,000 126,000 126,000 126,000 126,000 Contingencies (66,431) - - - - - - - - Developer Commitments 114,944 275,865 275,868 275,868 160,923 - - - - Debt Service 703,053 834,453 903,277 903,277 1,396,016 1,172,802 1,168,384 1,163,054 1,166,825 Other Financing Uses 75,569 91,863 91,863 91,863 - - - - - Total Expenses 2,075,295 2,272,170 2,571,858 2,575,030 3,094,105 2,725,058 2,754,683 2,785,792 2,828,583 Surplus(Deficit) (114,516) 356,364 123,121 183,184 (292,726) 110,193 74,094 (86,359) (128,131) Ending Fund Balance Equivalent 339,359 695,723 683,405 878,907 586,180 696,373 770,467 684,108 555,977 16.35% 30.62% 26.57% 34.13% 18.95% 25.55% 27.97% 24.56% 19.66% S1,000 Fund Balance Equivalent $800 o $hoo $400 $200 $o 81 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Water-51 51-000-40-00-4007 PROPERTY TAXES-2007A BOND - - 133,866 133,524 133,454 138,041 130,423 51-000-42-00-4216 BUILD PROGRAM PERMIT - - - - - - - - 51-000-44-00-4424 WATER SALES 1,591,745 1,698,753 1,674,750 1,674,750 1,699,871 1,725,369 1,725,369 1,725,369 1,725,369 51-000-44-00-4425 BULK WATER SALES 879 882 500 500 500 500 500 500 500 51-000-44-00-4430 WATER METER SALES 44,255 22,040 25,000 25,000 26,250 27,563 27,563 27,563 27,563 51-000-44-00-4440 WATER INFRASTRUCTURE FEE - 685,188 600,000 675,000 675,000 675,000 675,000 675,000 675,000 51-000-44-00-4450 WATER CONNECTION FEES 201,466 96,140 125,000 125,000 126,250 127,513 127,513 127,513 127,513 51-000-44-00-4473 RECAPTURE FEES 6,071 - - - - - - - - 51-000-45-00-4500 INVESTMENT EARNINGS 3,204 1,888 2,000 225 300 300 300 300 300 51-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS - - - - 7,225 7,730 8,272 8,851 9,470 51-000-46-00-4671 REIMB-LIFE INSURANCE - - - 241 247 250 250 250 51-000-46-00-4690 REIMB-MISCELLANEOUS - - 1,771 - - - - - 51-000-48-00-4821 BAD DEBT RECOVERY 3,690 4,437 - 3,517 - - - - - 51-000-48-00-4822 RENTAL INCOME-WATER TOWER 27,249 32,038 50,000 35,000 50,000 50,000 50,000 50,000 50,000 51-000-48-00-4850 MISCELLANEOUS INCOME 471 4,318 - 63 - - - - - 51-000-49-00-4952 TRANSFER FROM SEWER 81,750 82,850 83,863 83,863 82,288 82,988 83,588 84,088 84,488 For half the debt service amount-2005C Bond Revenue 1,960,778 2,628,533 2,694,979 2,758,214 2,801,379 2,835,251 2,828,777 2,699,433 2,700,453 51-510-50-00-5010 SALARIES AND WAGES 343,217 342,790 365,000 345,000 360,000 360,000 360,000 360,000 360,000 51-510-50-00-5020 OVERTIME 3,636 3,945 12,000 12,000 12,000 12,000 12,000 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 29,845 32,128 37,500 37,500 37,500 37,500 37,500 37,500 37,500 51-510-52-00-5214 FICA CONTRIBUTION 25,761 25,322 28,200 28,200 28,200 28,200 28,200 28,200 28,200 51-510-52-00-5216 GROUP HEALTH INSURANCE - - - 103,966 114,362 125,798 138,378 152,216 51-510-52-00-5222 GROUP LIFE INSURANCE - - - ® 1,210 1,222 1,234 1,246 1,259 51-510-52-00-5223 DENTAL INSURANCE - - - 7,201 7,921 8,713 9,585 10,543 51-510-52-00-5224 VISION INSURANCE - - - 829 912 1,003 1,103 1,213 51-510-52-00-5230 UNEMPLOYMENT INSURANCE - - ' 6,000 6,000 6,000 6,000 6,000 51-510-52-00-5231 LIABILITY INSURANCE 32,462 34,410 36,474 38,663 40,983 51-510-54-00-5405 BUILD PROGRAM - - - - - - - - 51-510-54-00-5412 TRAINING&CONFERENCES 824 1,842 2,000 2,000 2,000 2,000 2,000 2,000 2,000 51-510-54-00-5415 TRAVEL AND LODGING 1,594 390 1,600 1,600 1,600 1,600 1,600 1,600 1,600 51-510-54-00-5426 PUBLISHING&ADVERTISING - 934 1,000 1,172 1,000 1,000 1,000 1,000 1,000 51-510-54-00-5429 WATER SAMPLES 2,332 10,265 14,000 14,000 14,000 14,000 14,000 14,000 14,000 51-510-54-00-5430 PRINTING AND DUPLICATING 2,319 1,164 2,500 2,500 2,500 2,500 2,500 2,500 2,500 51-510-54-00-5440 TELECOMMUNICATIONS 25,827 15,598 24,500 24,500 24,500 24,500 24,500 24,500 24,500 51-510-54-00-5445 TREATMENT FACILITY SERVICES 70,428 64,626 - - 100,000 100,000 100,000 100,000 100,000 51-510-54-00-5448 FILING FEES - 4,123 - 6,200 6,200 6,200 6,200 6,200 6,200 Water lien filing fees-previously included under professional services 51-510-54-00-5452 POSTAGE&SHIPPING 16,030 16,716 22,000 22,000 22,000 22,000 22,000 22,000 22,000 51-510-54-00-5460 DUES AND SUBSCRIPTIONS 788 899 1,250 1,250 1,250 1,250 1,250 1,250 1,250 82 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 51-510-54-00-5462 PROFESSIONAL SERVICES 3,387 3,695 6,000 7,200 8,800 8,800 8,800 8,800 8,800 51-510-54-00-5466 LEGAL SERVICES - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 51-510-54-00-5480 UTILITIES 276,289 262,977 304,500 304,500 319,725 335,711 352,497 370,122 388,628 5%increase per annum 51-510-54-00-5483 JULIE SERVICES 2,979 2,422 3,500 3,500 3,500 4,000 4,000 4,000 4,000 51-510-54-00-5485 RENTAL&LEASE PURCHASE - - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 51-510-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 6,279 3,855 10,000 10,000 10,000 10,000 10,000 10,000 10,000 51-510-54-00-5498 PAYING AGENT FEES - 1,552 - 1,600 1,600 1,400 1,400 1,400 1,400 Previously included under professional services 51-510-54-00-5499 BAD DEBT - 10,424 6,000 - - - - - - 51-510-56-00-5600 WEARING APPAREL 2,391 2,206 5,000 5,000 4,000 4,000 4,000 4,000 4,000 51-510-56-00-5620 OPERATING SUPPLIES 18,788 21,468 20,500 20,500 21,425 22,396 22,396 22,396 22,396 51-510-56-00-5630 SMALL TOOLS&EQUIPMENT 1,093 412 2,000 2,000 4,000 2,000 2,000 2,000 2,000 Trench shoring 51-510-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 338 1,600 1,600 6,000 6,000 6,000 6,000 6,000 Computer replacements at PWfacilities and treatment plants 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 157,095 176,761 240,000 240,000 165,000 155,000 155,000 155,000 155,000 Additional cost voltage monitors 51-510-56-00-5640 REPAIR AND MAINTENANCE 3,284 995 9,500 9,500 9,500 9,500 9,500 9,500 9,500 51-510-56-00-5664 METERS AND PARTS 51,393 32,136 46,000 46,000 46,000 46,000 46,000 46,000 46,000 51-510-56-00-5695 GASOLINE 26,134 30,008 35,700 35,700 38,199 40,873 43,734 46,795 50,071 Increase 7%per annum 51-510-60-00-6010 IMPROVEMENTS NOT TO BUILDINGS 176,448 - - - - - - - - 51-510-60-00-6060 EQUIPMENT - - - 16,000 10,000 10,000 10,000 10,000 Meter replacements-radio 51-510-60-00-6079 ROUTE 47 EXPANSION - - 96,000 116,000 116,000 116,000 116,000 116,000 116,000 51-510-70-00-7799 CONTINGENCIES (66,431) - - - - - - - - 51-510-75-00-7502 GRANDE RESERVE COURT ORDER 114,944 275,865 275,868 275,868 160,923 - - - - Debt Service-2007A Bond 51-510-83-00-8000 PRINCIPLE PAYMENT 10,000 10,000 10,000 10,000 10,000 15,000 15,000 15,000 15,000 51-510-83-00-8050 INTEREST PAYMENT 124,666 124,266 123,866 123,866 123,454 123,041 122,423 121,793 121,163 Debt Service-2002 Capital Appreciation Debt Certificates 51-510-85-00-8000 PRINCIPLE PAYMENT 145,000 215,000 285,000 285,000 365,000 - - - - 51-510-85-00-8050 INTEREST PAYMENT - - - - - - - - Debt Service-2003 Debt Certificates 51-510-86-00-8000 PRINCIPLE PAYMENT - - - - 100,000 100,000 100,000 100,000 51-510-86-00-8050 INTEREST PAYMENT 33,150 33,150 33,150 33,150 33,150 33,150 29,350 25,450 21,450 Debt Service-2006A Refunding Debt Certificates 51-510-87-00-8000 PRINCIPLE PAYMENT 10,000 70,000 70,000 70,000 355,000 405,000 420,000 435,000 460,000 51-510-87-00-8050 INTEREST PAYMENT 91,706 91,306 88,506 88,506 219,806 205,606 189,406 172,606 155,206 Debt Service-2005C Bond 51-510-88-00-8000 PRINCIPLE PAYMENT 80,000 85,000 90,000 90,000 90,000 95,000 100,000 105,000 110,000 51-510-88-00-8050 INTEREST PAYMENT 83,500 80,700 77,725 77,725 74,575 70,975 67,175 63,175 58,975 Debt Service-IEPA Loan L17-156300 51-510-89-00-8000 PRINCIPLE PAYMENT 81,451 83,500 85,600 85,600 87,754 89,961 92,224 94,544 96,923 51-510-89-00-8050 INTEREST PAYMENT 43,580 41,531 39,430 39,430 37,277 35,069 32,806 30,486 28,108 83 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 51-510-99-00-9901 TRANSFER TO GENERAL 75,569 91,863 91,863 91,863 - - - Expenses 2,075,295 2,272,170 2,571,858 2,575,030 3,094,105 2,7259058 2,754,683 2,785,792 2,828,583 Surplus(Deficit) (114,516) 356,364 123,121 183,184 (292,726) 110,193 74,094 (86,359) (128,131) Fund Balance Equiv 339,359 695,723 683,405 878,907 586,180 696,373 770,467 684,108 555,977 16.35% 30.62% 26.57% 34.13% 18.95% 25.55% 27.97% 24.56% 19.66% 84 Sewer Fund (52) The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 1,754,690 1,750,206 263,850 123,780 - - - Licenses&Permits - - - - - - - - - Charges for Service 1,985,308 1,471,981 1,349,000 1,357,000 1,368,380 1,383,048 1,383,048 1,383,048 1,383,048 Investment Earnings 2,173 1,517 1,800 3,000 3,000 3,000 3,000 3,000 3,000 Reimbursements 5,708 4,576 - 155 4,587 4,908 5,251 5,619 6,012 Other Financing Sources - - - - - 1,136,792 1,133,544 1,134,226 1,133,624 Total Revenue 1,993,189 1,478,074 3,105,490 3,110,361 1,639,817 2,651,528 2,524,843 2,525,893 2,525,684 Expenses Salaries 265,944 241,621 258,000 237,000 207,000 207,000 207,000 207,000 207,000 Benefits 40,633 40,046 45,230 41,000 131,513 139,695 148,643 158,430 169,138 Contractual Services 31,503 52,882 54,300 55,800 73,400 75,500 77,705 79,720 82,151 Supplies 41,679 51,418 80,000 90,000 65,711 80,706 84,767 89,111 93,760 Capital Outlay - - 24,600 60,000 60,000 60,000 60,000 60,000 60,000 Contingencies 18,356 - - - - - - - - Developer Commitments 30,996 30,996 30,996 30,996 180,996 30,996 30,996 30,996 30,996 Debt Service 1,245,736 1,252,596 2,259,955 1,011,935 769,866 1,967,691 2,054,033 1,864,971 1,865,429 Other Financing Uses 140,390 165,895 166,908 1,415,828 82,288 82,988 83,588 84,088 84,488 Total Expenses 1,815,238 1,835,454 2,919,989 2,942,559 1,570,773 2,644,575 2,746,731 2,574,316 2,592,961 Surplus(Deficit) 177,951 (357,379) 185,501 167,802 69,044 6,953 (221,888) (48,423) (67,277) Ending Fund Balance Equivalent 2,735,213 2,377,831 2,482,790 2,545,633 2,614,677 2,621,630 2,399,742 2,351,319 2,284,042 150.68% 129.55% 85.03% 86.51% 166.46% 99.13% 87.37% 91.34% 88.09% M $2,800 Fund Balance Equivalent N $2,600 3 O H $2,400 $2,200 $2,000 85 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Sewer-52 1 52-000-40-00-4009 PROPERTY TAXES-2004B BOND 258,650 257,989 263,850 123,780 52-000-40-00-4013 PROPERTY TAXES-2005D BOND 1,385,950 1,382,408 - - 52-000-40-00-4014 PROPERTY TAXES-2008 BOND 110,090 109,809 52-000-42-00-4216 BUILD PROGRAM PERMIT - - - - - - 52-000-44-00-4435 SEWER MAINTENANCE FEES 723,012 731,743 714,000 714,000 728,280 742,846 742,846 742,846 742,846 52-000-44-00-4455 SW CONNECTION FEES-OPERATIONS 23,400 4,000 5,000 5,000 5,100 5,202 5,202 5,202 5,202 52-000-44-00-4456 SW CONNECTION FEES-CAPITAL 60,400 38,000 30,000 38,000 35,000 35,000 35,000 35,000 35,000 52-000-44-00-4457 SW CONNECTION FEES-ROB ROY 1,176,889 698,000 600,000 600,000 600,000 - - - - 52-000-44-00-4460 SEWER INFRASTRUCTURE FEES - - - - - 600,000 600,000 600,000 600,000 52-000-44-00-4465 RIVER CROSSING FEES 238 - - - - 52-000-44-00-4466 LIFT STATION INCOME (7,499) - 52-000-44-00-4473 RECAPTURE FEES 9,106 - - - - - - - - 52-000-45-00-4500 INVESTMENT EARNINGS 2,173 1,517 1,800 3,000 3,000 3,000 3,000 3,000 3,000 52-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS - - - - 4,587 4,908 5,251 5,619 6,012 52-000-46-00-4671 REIMB-LIFE INSURANCE - - - - - - - - 52-000-46-00-4690 REIMB-MISCELLANEOUS 5,708 4,576 155 - - - - 52-000-49-00-4901 TRANSFER FROM GENERAL - - - - - 1,136,792 1,133,544 1,134,226 1,133,624 Non-HR Sales tax proceeds for 2011 Debt Service Revenue 1,993,189 1,478,074 3,1059490 39110,361 1,639,817 2,651,528 2,524,843 2,525,893 2,525,684 52-520-50-00-5010 SALARIES AND WAGES 265,495 241,173 256,000 235,000 205,000 205,000 205,000 205,000 205,000 52-520-50-00-5020 OVERTIME 449 448 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 21,340 22,383 25,000 23,000 20,000 20,000 20,000 20,000 20,000 52-520-52-00-5214 FICA CONTRIBUTION 19,293 17,663 20,230 18,000 18,000 18,000 18,000 18,000 18,000 52-520-52-00-5216 GROUP HEALTH INSURANCE - - - 63,595 69,955 76,950 84,645 93,110 52-520-52-00-5222 GROUP LIFE INSURANCE 537 543 548 554 559 52-520-52-00-5223 DENTAL INSURANCE 4,687 5,156 5,671 6,238 6,862 52-520-52-00-5224 VISION INSURANCE 532 585 644 708 779 52-520-52-00-5230 UNEMPLOYMENT INSURANCE ' 2,571 2,571 2,571 2,571 2,571 52-520-52-00-5231 LIABILITY INSURANCE - 21,590 22,885 24,259 25,714 27,257 52-520-54-00-5405 BUILD PROGRAM - �_ - - - - - 52-520-54-00-5412 TRAINING&CONFERENCES 500 500 500 500 500 500 500 52-520-54-00-5415 TRAVEL AND LODGING 500 500 500 500 500 500 500 52-520-54-00-5430 PRINTING AND DUPLICATING - - - - 100 100 100 100 100 52-520-54-00-5440 TELECOMMUNICATIONS 1,282 1,399 1,800 1,800 1,800 1,800 1,800 1,800 1,800 52-520-54-00-5444 LIFT STATION SERVICES 5,483 5,623 - - 15,000 15,000 15,000 15,000 15,000 52-520-54-00-5462 PROFESSIONAL SERVICES 4,408 4,022 5,000 5,000 5,000 5,000 5,000 5,000 5,000 52-520-54-00-5480 UTILITIES 13,607 21,071 40,000 40,000 42,000 44,100 46,305 48,620 51,051 5%increase per annum 52-520-54-00-5485 RENTAL&LEASE PURCHASE - - 1,000 1,000 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 6,725 4,908 4,000 4,000 4,000 4,000 4,000 4,000 4,000 52-520-54-00-5498 PAYING AGENT FEES - - - 3,000 3,000 3,000 3,000 2,700 2,700 86 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Previously included under professional services A 52-520-54-00-5499 BAD DEBT - 15,859 1,500 - - - - - 52-520-56-00-5600 WEARING APPAREL 1,683 1,830 2,500 2,500 2,500 2,500 2,500 2,500 2,500 52-520-56-00-5610 OFFICE SUPPLIES 1,565 1,072 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 2,231 4,747 15,000 25,000 10,000 10,000 10,000 10,000 10,000 52-520-56-00-5620 OPERATING SUPPLIES 1,879 1,891 4,500 4,500 4,500 4,500 4,500 4,500 4,500 52-520-56-00-5630 SMALL TOOLS&EQUIPMENT 641 1,354 2,500 2,500 4,500 2,500 2,500 2,500 2,500 Trenching equipment 52-520-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 879 1,200 1,200 3,000 1,200 1,200 1,200 1,200 Replacement computer in FY2013 52-520-56-00-5640 REPAIR AND MAINTENANCE 7,611 10,954 25,000 25,000 10,000 26,750 28,623 30,626 32,770 52-520-56-00-5695 GASOLINE 26,069 28,692 27,300 27,300 29,211 31,256 33,444 35,785 38,290 Increase 7%per annum 52-520-60-00-6079 ROUTE 47 EXPANSION - - 24,600 60,000 60,000 60,000 60,000 60,000 60,000 52-520-70-00-7799 CONTINGENCIES 18,356 - - - - - - - - 52-520-75-00-7500 LENNAR-RAINTREE SEWER RECPATURE 30,996 30,996 30,996 30,996 30,996 30,996 30,996 30,996 30,996 52-520-75-00-7501 WINDETT RIDGE-SEWER RECAPTURE - - - - 150,000 - - - - Debt Service-2004B Bond 52-520-84-00-8000 PRINCIPLE PAYMENT 145,000 155,000 160,000 160,000 170,000 280,000 375,000 395,000 410,000 52-520-84-00-8050 INTEREST PAYMENT 107,288 103,300 98,650 98,650 93,850 88,750 78,950 65,825 52,000 Debt Service-2003 IRBB Debt Certificates 52-520-90-00-8000 PRINCIPLE PAYMENT 85,000 90,000 95,000 95,000 100,000 100,000 105,000 110,000 115,000 52-520-90-00-8050 INTEREST PAYMENT 76,713 73,653 70,143 70,143 66,248 62,048 57,648 52,870 47,755 Debt Service-2004A Bond 52-520-91-00-8000 PRINCIPLE PAYMENT 155,000 160,000 170,000 170,000 175,000 180,000 190,000 - - 52-520-91-00-8050 INTEREST PAYMENT 32,525 28,573 24,093 24,093 18,738 13,050 6,840 Debt Service-2005D Bond 52-520-93-00-8000 PRINCIPLE PAYMENT - - 1,000,000 - - - - 52-520-93-00-8050 INTEREST PAYMENT 385,950 385,950 385,950 192,975 Debt Service-2008 Refunding Bond 52-520-94-00-8000 PRINCIPLE PAYMENT - - - 52-520-94-00-8050 INTEREST PAYMENT 112,231 110,090 110,090 55,045 - - - - Debt Service-2011 Refunding Bond 52-520-99-00-8000 PRINCIPLE PAYMENT - - - 660,000 685,000 715,000 745,000 52-520-99-00-8050 INTEREST PAYMENT - - - - 476,792 448,544 419,226 388,624 Debt Service-IEPA Loan L17-013000 52-520-95-00-8000 PRINCIPLE PAYMENT 34,125 35,357 36,635 36,635 37,958 - - - - 52-520-95-00-8050 INTEREST PAYMENT 4,855 3,623 2,344 2,344 1,022 - - - - Debt Service-IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPLE PAYMENT 81,942 84,107 86,329 86,329 88,610 90,952 93,355 95,821 98,353 52-520-96-00-8050 INTEREST PAYMENT 25,109 22,944 20,721 20,721 18,440 16,099 13,696 11,229 8,697 52-520-99-00-9901 TRANSFER TO GENERAL 58,640 83,045 83,045 83,045 - - - - - 87 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 52-520-99-00-9952 TRANSFER TO WATER 81,750 82,850 83,863 83,863 82,288 82,988 83,588 84,088 84,488 For half the debt service amount-2005C Bond 52-520-99-00-9999 TRANSFER TO BOND ESCROW - - 1,248,920 - - - - - Expenses 1,815,238 1,835,454 2,919,989 2,942,559 1,570,773 2,644,575 2,746,731 2,574,316 2,592,961 Surplus(Dcticit) 177,951 (357,379) 185,501 167,802 69,044 6,953 (221,888) (48,423) (67,277) Fund Balance Equiv 2,735,213 2,377,831 2,482,790 2,545,633 2,614,677 2,621,630 2,399,742 2,351,319 2,284,042 150.68% 129.55% 85.03% 86.51% 166.46% 99.13% 87.37% 91.34% 88.09% 88 Recreation Center Fund (80) The REC Center is a 38,000 square foot,full-service fitness and recreation facility leased by the City and operated by the Parks and Recreation Department. A variety of membership options are available to both residents and non-residents. The REC Center houses an indoor track,lap pool,whirlpool,and a variety of cardio and resistance equipment. The facility is also used for programming and events,such as Family Winter Fun Night,the Go Green Fair,open basketball,preschool,5k runs and sports leagues. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Charges for Service 574,408 608,154 603,500 587,000 607,000 - - - - Miscellaneous 8,632 11,864 7,500 7,500 15,500 - - - - Total Revenue 583,040 620,018 611,000 594,500 622,500 - - - - Expenses Salaries 211,086 224,988 232,700 224,140 221,000 - - - - Benefits 24,837 28,603 27,708 27,708 29,031 - - - - Contractual Services 342,276 384,246 380,580 393,803 408,250 53,500 - - - Supplies 55,080 49,451 50,750 40,150 43,171 - - - - Total Expenses 633,279 687,289 691,738 685,801 701,452 53,500 - - - Surplus(Deficit) (50,240) (67,272) (80,738) (91,301) (78,952) (53,500) - - - Ending Fund Balance Equivalent (127,819) (195,087) (308,434) (286,388) (365,340) (418,840) (418,840) (418,840) (418,840) -20.18% -28.39% -44.59% -41.76% -52.08% -782.88% 0.00% 0.00% 0.00% Fund Balance Equivalent ($100) ($zoo) ($300) ($400) ($500) 89 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Recreation Center 80-000-44-00-4440 PROGRAM FEES 123,073 130,565 125,000 100,000 100,000 80-000-44-00-4441 CONCESSION REVENUE 12,915 14,692 12,500 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 387,975 418,685 410,000 430,000 450,000 - 80-000-44-00-4445 GUEST FEES 4,303 7,072 3,500 7,000 7,000 - - 80-000-44-00-4446 SWIM CLASS FEES 30,949 27,013 35,000 25,000 25,000 - - 80-000-44-00-4447 PERSONAL TRAINING FEES 12,603 8,055 15,000 10,000 10,000 - - 80-000-44-00-4448 TANNING SESSION FEES 2,590 2,072 2,500 2,500 2,500 - - 80-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS - - - - - - - - 80-000-46-00-4671 REIMB-LIFE INSURANCE - - - - - - - - 80-000-48-00-4820 RENTAL INCOME 4,056 7,103 5,000 5,000 13,000 - - - 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 3,176 3,170 2,000 2,000 2,000 - - - 80-000-48-00-4850 MISCELLANEOUS INCOME 1,400 1,591 500 500 500 - - - Revenue 583,040 6209018 611,000 594,500 622,500 - - - - 80-800-50-00-5010 SALARIES AND WAGES 34,068 33,542 34,200 29,140 26,000 80-800-50-00-5015 PART-TIME SALARIES 101,640 96,666 98,000 100,000 100,000 80-800-50-00-5020 OVERTIME - - 500 - - - - 80-800-50-00-5046 PRE-SCHOOL WAGES 22,644 38,362 35,000 35,000 35,000 - - - - 80-800-50-00-5052 INSTRUCTORS WAGES 52,734 56,418 65,000 60,000 60,000 - - - - 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 8,804 11,529 10,000 10,000 10,000 - - - - 80-800-52-00-5214 FICA CONTRIBUTION 16,034 17,074 17,708 17,708 17,708 - - - - 80-800-52-00-5216 GROUP HEALTH INSURANCE - - - 1,200 - - - - 80-800-52-00-5222 GROUP LIFE INSURANCE - - - --A 123 - - - - 80-800-52-00-5223 DENTAL INSURANCE - - - 80-800-52-00-5224 VISION INSURANCE - - - - 80-800-54-00-5412 TRAINING&CONFERENCES - 80-800-54-00-5415 TRAVEL AND LODGING - - 200 200 200 80-800-54-00-5426 PUBLISHING&ADVERTISING 1,478 732 1,500 1,500 1,500 - - - 80-800-54-00-5440 TELECOMMUNICATIONS 2,357 4,379 3,600 3,600 3,600 - - - - 80-800-54-00-5447 SCHOLARSHIPS 216 389 900 - - - - - - 80-800-54-00-5452 POSTAGE&SHIPPING 180 - 600 600 600 - - - - 80-800-54-00-5462 PROFESSIONAL SERVICES 22,433 32,851 17,700 20,000 20,000 - - - - 80-800-54-00-5480 UTILITIES 46,796 55,117 49,000 53,000 55,650 - - - - 5%increase per annum 80-800-54-00-5485 RENTAL&LEASE PURCHASE 214,558 215,000 226,500 226,500 236,000 18,500 - - - 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 89 - 200 200 200 - 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 20,012 13,627 21,200 21,200 15,000 - - - - Kidz Club/Studio 2 HVAC Unit-FY2013 80-800-54-00-5496 PROGRAM REFUNDS 7,837 8,473 5,500 5,500 5,500 - - - - 80-800-54-00-5497 PROPERTY TAX PAYMENT 26,320 53,680 53,680 61,503 70,000 35,000 - - - 80-800-56-00-5606 PROGRAM SUPPLIES 19,119 11,676 17,000 12,000 15,000 - - - - 80-800-56-00-5607 CONCESSION SUPPLIES 11,615 10,029 6,300 7,000 7,000 - - - 90 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 80-800-56-00-5610 OFFICE SUPPLIES 2,383 1,730 2,600 2,600 2,600 80-800-56-00-5620 OPERATING SUPPLIES 5,330 4,543 6,200 6,200 6,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 4,100 8,525 6,300 - - 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 3,178 3,180 1,000 1,000 1,000 - - - 80-800-56-00-5640 REPAIR AND MAINTENANCE 9,355 9,768 11,000 11,000 11,000 - 80-800-56-00-5645 BOOKS AND PUBLICATIONS - - 50 50 50 - 80-800-56-00-5695 GASOLINE - - 300 300 321 - 7%increase per annum Expenses 633,279 687,289 691,738 685,801 701,452 53,500 - - Surplus(Deficit) (50,240) (67,272) (80,738) (91,301) (78,952) (53,500) - Fund Balance Equiv (127,819) (195,087) (308,434) (286,388) (365,340) (418,840) (418,840) (418,840) (418,840) -20.18% -28.39% -44.59% -41.76% -52.08% -782.88% 91 Library Operations Fund(82) The Yorkville Public Library provides the people of the community,from pre-school through maturity,with access to a collection of books and other materials which will serve their educational,cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes 1,183,774 1,252,191 675,000 692,145 707,500 725,000 750,000 775,000 800,000 Intergovernmental 19,693 24,410 22,200 22,231 22,200 22,200 22,200 22,200 22,200 Licenses&Permits 31,100 17,650 8,000 8,000 16,250 16,250 16,250 16,250 16,250 Fines&Forfeits 11,503 14,161 13,000 13,000 13,000 13,000 13,000 13,000 13,000 Charges for Service 18,493 17,117 13,000 16,200 17,000 17,000 17,000 17,000 17,000 Investment Earnings 1,952 690 250 150 150 150 150 150 150 Reimbursements 6,181 - - - 7,306 7,787 8,287 8,821 9,393 Miscellaneous 6,113 7,824 5,500 10,700 7,600 7,600 7,600 7,600 7,600 Other Financing Sources - - 332,500 332,500 41,978 44,240 46,637 49,178 51,872 Total Revenue 1,278,809 1,334,043 1,069,450 1,094,926 832,984 853,227 881,124 909,199 937,465 Expenditures Salaries 486,675 501,353 434,000 438,000 440,000 440,000 440,000 440,000 440,000 Benefits 134,192 143,220 158,425 157,720 216,862 230,185 244,748 260,671 278,084 Contractual Services 152,280 183,101 105,100 105,849 106,599 107,387 108,213 109,082 109,993 Supplies 164,687 147,407 29,250 33,250 31,250 31,250 31,250 31,250 31,250 Contingencies 4,985 6,705 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Debt Service 564,050 605,925 - - - - - - - Other Financing Uses - - 332,500 332,500 1,511 - - - - Total Expenditures 1,506,868 1,587,712 1,060,275 1,068,319 797,222 809,822 825,212 842,003 860,327 Surplus(Deficit) (228,059) (253,669) 9,175 26,607 35,762 43,406 55,912 67,197 77,138 Ending Fund Balance 571,002 317,336 256,445 343,943 379,706 423,111 479,023 546,220 623,358 37.89% 19.99% 24.19% 32.19% 47.63% 52.25% 58.05% 64.87% 72.46% $800 Fund Balance N $600 3 ° $400 $200 92 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Library Operations 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 622,624 648,060 675,000 673,145 700,000 725,000 750,000 775,000 800,000 82-000-40-00-4012 PROPERTY TAXES-FOX INDUSTRIAL TIF - - - 19,000 7,500 - - - - 82-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 561,150 604,131 - - - - - - - 82-000-41-00-4120 PERSONAL PROPERTY TAX 5,139 7,217 5,000 5,000 5,000 5,000 5,000 5,000 5,000 82-000-41-00-4170 STATE GRANTS 14,555 17,193 17,200 17,231 17,200 17,200 17,200 17,200 17,200 82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 15,550 8,825 8,000 8,000 16,250 16,250 16,250 16,250 16,250 82-000-42-00-4212 DEVELOPMENT FEES-BUILDING 15,550 8,825 - - - - - - - 82-000-43-00-4330 LIBRARY FINES 11,503 14,161 13,000 13,000 13,000 13,000 13,000 13,000 13,000 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 14,720 13,742 8,000 12,000 12,000 12,000 12,000 12,000 12,000 82-000-44-00-4422 COPY FEES 3,773 3,339 3,000 3,200 3,000 3,000 3,000 3,000 3,000 82-000-44-00-4440 PROGRAM FEES - 36 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-000-45-00-4500 INVESTMENT EARNINGS 1,952 690 250 150 150 150 150 150 150 82-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS - - - - 6,670 7,137 7,637 8,171 8,743 82-000-46-00-4671 REIMB-LIFE INSURANCE - 636 650 650 650 650 82-000-46-00-4682 REIMB-INSURANCE 6,181 - - - - - - - - 82-000-48-00-4820 RENTAL INCOME 1,239 1,454 1,500 2,000 1,500 1,500 1,500 1,500 1,500 82-000-48-00-4824 DVD RENTAL INCOME - 4,131 4,000 4,100 4,100 4,100 4,100 4,100 4,100 82-000-48-00-4832 MEMORIALS 4,451 1,883 - 4,000 2,000 2,000 2,000 2,000 2,000 82-000-48-00-4850 MISCELLANEOUS INCOME - 55 600 - - - - - 82-000-48-00-4881 SALE OF BOOKS 423 300 - - - - - - - 82-000-49-00-4901 TRANSFER FROM GENERAL - - 332,500 332,500 41,978 44,240 46,637 49,178 51,872 For Liability/Unemployment insurance Revenue 1,278,809 1,334,043 1,069,450 1,094,926 832,984 853,227 881,124 909,199 937,465 82-820-50-00-5010 SALARIES AND WAGES 486,675 501,353 241,000 243,000 245,000 245,000 245,000 245,000 245,000 82-820-50-00-5015 PART-TIME SALARIES - - 193,000 195,000 195,000 195,000 195,000 195,000 195,000 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 19,866 21,607 22,500 22,500 25,000 25,000 25,000 25,000 25,000 82-820-52-00-5214 FICA CONTRIBUTION 36,691 37,766 40,000 40,000 38,000 38,000 38,000 38,000 38,000 82-820-52-00-5216 GROUP HEALTH INSURANCE 70,805 76,487 87,975 87,540 102,877 113,165 124,481 136,930 150,623 82-820-52-00-5222 GROUP LIFE INSURANCE 1,240 1,200 1,000 775 1,410 1,424 1,438 1,453 1,467 82-820-52-00-5223 DENTAL INSURANCE 4,881 5,451 6,950 6,205 6,826 7,509 8,259 9,085 9,994 Dental& Vision combined in FY2012 Budget 82-820-52-00-5224 VISION INSURANCE 709 709 - 700 770 848 932 1,026 1,128 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - M 4,286 4,286 4,286 4,286 4,286 Canceled out by General Fund transfer A 82-820-52-00-5231 LIABILITY INSURANCE - - 37,692 39,954 42,351 44,892 47,586 Canceled out by General Fund transfer 82-820-54-00-5412 TRAINING&CONFERENCES 358 949 - - - - - - - 82-820-54-00-5415 TRAVEL AND LODGING 566 593 500 500 500 500 500 500 500 82-820-54-00-5423 PUBLIC RELATIONS 663 112 - -0 - - - - - 82-820-54-00-5426 PUBLISHING&ADVERTISING 29 130 100 10r 100 100 100 100 100 82-820-54-00-5440 TELECOMMUNICATIONS 5,198 9,055 8,500 8,5QqJ 8,500 8,500 8,500 8,500 8,500 93 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected 82-820-54-00-5452 POSTAGE&SHIPPING 1,738 2,104 2,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-54-00-5460 DUES AND SUBSCRIPTIONS 18,046 11,290 14,000 14,000 14,000 14,000 14,000 14,000 14,000 82-820-54-00-5462 PROFESSIONAL SERVICES 20,090 31,824 29,000 29,000 29,000 29,000 29,000 29,000 29,000 82-820-54-00-5466 LEGAL SERVICES 2,125 4,175 2,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-54-00-5468 AUTOMATION 24,973 48,567 30,000 30,000 30,000 30,000 30,000 30,000 30,000 82-820-54-00-5480 UTILITIES 12,009 11,484 15,000 15,000 15,750 16,538 17,364 18,233 19,144 5%increase per annum 82-820-54-00-5485 RENTAL&LEASE PURCHASE 2,442 1,007 - - - - - - - 82-820-54-00-5489 BUILDING-DEVELOPMENT FEES 16,171 33,423 - - - - - - - 82-820-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 47,872 28,388 4,000 4,000 4,000 4,000 4,000 4,000 4,000 82-820-54-00-5498 PAYING AGENT FEES - - - 749 749 749 749 749 749 Previously included under professional services 82-820-56-00-5610 OFFICE SUPPLIES 13,889 8,784 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 OPERATING SUPPLIES 11,104 6,995 9,000 9,000 9,000 9,000 9,000 9,000 9,000 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 4,276 7,637 - - - - - - - 82-820-56-00-5640 REPAIR AND MAINTENANCE 2,506 2,180 - - - - - - - 82-820-56-00-5671 LIBRARY PROGRAMMING 10,137 8,172 2,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5676 EMPLOYEE RECOGNITION 1,113 93 - AIM= - - - - - 82-820-56-00-5680 ADULT BOOKS 20,213 30,312 - - - - - 82-820-56-00-5681 JUVENILE BOOKS 40,325 40,713 - - - - - 82-820-56-00-5682 REFERENCE BOOKS 24,097 11,394 - - - - - 82-820-56-00-5683 AUDIO BOOKS 8,176 9,526 - - - - - 82-820-56-00-5684 COMPACT DISCS AND OTHER MUSIC 2,963 2,122 - 82-820-56-00-5685 DVD'S 4,750 7,715 2,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 16,638 9,343 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5698 MEMORIALS AND GIFTS 4,416 1,622 - 4,000 2,000 2,000 2,000 2,000 2,000 Ties to memorial&gifts revenue 82-820-56-00-5699 MISCELLANEOUS 83 800 250 250 250 250 250 250 250 82-820-70-00-7799 CONTINGENCIES 4,985 6,705 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Debt Service-2005B Bond 82-820-83-00-8000 PRINCIPLE PAYMENT 25,000 75,000 - - - - - - - 82-820-83-00-8050 INTEREST PAYMENT 320,125 319,125 - - - - - Debt Service-2006 Bond 82-820-84-00-8000 PRINCIPLE PAYMENT 150,000 150,000 - - - - 82-820-84-00-8050 INTEREST PAYMENT 68,925 61,800 - - 82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE - - - - 1,511 82-820-99-00-9984 TRANSFER TO LIBRARY DEVLP FEE - - 332,500 332,500 - - - - - Expenditures 1,506,868 1,587,712 1,060,275 1,068,319 797,222 809,822 825,212 842,003 860,327 Surplus(Deficit) (228,059) (253,669) 9,175 26,607 35,762 43,406 55,912 67,197 77,138 Fund Balance 571,002 317,336 256,445 343,943 379,706 423,111 479,023 546,220 623,358 37.89% 19.99% 24.19% 32.19% 47.63% 52.25% 58.05% 64.87% 72.46% 94 Library Debt Service Fund (83) The Library Debt Service Fund accumulates monies for payment of the 2005B and 2006 bonds,which were issued to finance construction of the Library building. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2015 FY2015 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 720,800 718,839 795,488 771,763 768,613 785,238 790,463 Investment Earnings - - - 150 300 300 300 300 300 Other Financing Sources - - - - 1,511 - - - - Total Revenue - - 720,800 718,989 797,299 772,063 768,913 785,538 790,763 Expenditures Debt Service - - 720,800 720,800 795,488 771,763 768,613 785,238 790,463 Total Expenditures - - 720,800 720,800 795,488 771,763 768,613 785,238 790,463 Surplus(Deficit) - - - (1,811) 1,811 300 300 300 300 Ending Fund Balance - - - (1,811) (0) 300 600 900 1,200 r $2 Fund Balance N $1 3 L $0 F ($1) ($2) 95 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Library Debt Service 83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 720,800 718,839 795,488 771,763 768,613 785,238 790,463 83-000-45-00-4500 INVESTMENT EARNINGS - 150 300 300 300 300 300 83-000-49-00-4982 TRANSFER FROM LIBRARY OPS - 1,511 - - - - Revenue - 720,800 718,989 797,299 772,063 768,913 785,538 790,763 Debt Service-2005B Bond 83-830-83-00-8000 PRINCIPLE PAYMENT 175,000 175,000 290,000 335,000 400,000 435,000 460,000 83-830-83-00-8050 INTEREST PAYMENT 316,125 316,125 309,125 297,525 284,125 268,125 250,725 Debt Service-2006 Bond 83-830-84-00-8000 PRINCIPLE PAYMENT - 175,000 175,000 150,000 100,000 50,000 50,000 50,000 83-830-84-00-8050 INTEREST PAYMENT 54,675 54,675 46,363 39,238 34,488 32,113 29,738 Expenditures - - 720,800 720,800 795,488 771,763 768,613 785,238 790,463 Surplus(Deficit) - - - (1,811) 1,811 300 300 300 300 Fund Balance 0 0 0 (1,811) (0) 300 600 900 1,200 0.00% 0.00% 0.00% -0.25% 0.00% 0.04% 0.08% 0.11% 0.15% 96 Library Capital Fund(84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital purchases. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Proposed FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Licenses&Permits - - 8,000 8,000 16,250 16,250 16,250 16,250 16,250 Investment Earnings - - 500 100 100 100 100 100 100 Other Financing Sources - - 332,500 332,519 - - - - - Total Revenue - - 341,000 340,619 16,350 16,350 16,350 16,350 16,350 Expenditures Capital Outlay - - 4,000 10,965 4,000 4,000 4.000 4,000 4,000 Other Financing Uses - - 332,500 332,500 - - - - - Total Expenditures - - 336,500 343,465 4,000 4,000 4,000 4,000 4,000 Surplus(Deficit) - - 4,500 (2,846) 12,350 12,350 12,350 12,350 12,350 Ending Fund Balance - - 4,500 (2,846) 9,504 21,854 34,204 46,554 58,904 N $80 Fund Balance $60 N 'o $40 $20 $0 ($20) 97 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Library Capital Fund 84-000-42-00-4214 DEVELOPMENT FEES 8,000 8,000 16,250 16,250 16,250 16,250 16,250 84-000-45-00-4500 INVESTMENT EARNINGS 500 100 100 100 100 100 100 84-000-49-00-4982 TRANSFER FROM LIBRARY OPS 332,500 332,519 - - - - - Revenue - - 341,000 340,619 16,350 16,350 16,350 16,350 16,350 84-840-60-00-6020 BUILDINGS&STRUCTURES 4,000 10,965 4,000 4,000 4,000 4,000 4,000 84-840-99-00-9901 TRANSFER TO GENERAL FUND 332,500 332,500 - - - - - Expenditures - - 336,500 343,465 4,000 4,000 4,000 4,000 4,000 Surplus(Deficit) - - 4,500 (2,846) 12,350 12,350 12,350 12,350 12,350 Fund Balance 0 0 4,500 (2,846) 9,504 21,854 34,204 46,554 58,904 0.00% 0.00% 1.34% -0.83% 237.60% 54635% 855.10% 1163.85% 1472.60% 98 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected CITY Cash Flow-Surplus(Deficit) General (1,711,136) 221,038 763,882 907,316 748,831 105,170 (574,423) (930,867) (964,941) Fox Hill 15,886 15,716 (18) (509) (714) (335) (22) 436 940 Sunflower 5,089 5,735 (1,548) 540 (2,455) (2,701) (1,872) (961) 41 Motor Fuel Tax 104,684 234,780 350,000 (55,831) (119,313) (22,656) 12,361 (3,514) (20,340) Municipal Bldg (47,450) 20,700 5,250 6,000 5,250 5,250 5,250 5,250 5,250 Police Capital 34,433 (15,337) (32,500) (59,410) (30,800) (13,800) (13,800) (13,800) (13,800) PW Capital (38,287) (49,064) (56,695) (57,607) (116,295) (72,295) (72,295) (41,295) (41,295) City Wide Capital 74,800 19,030 56,600 68,616 (69,268) - - - Debt Service 7,628 1,025 (750) 78,498 (78,226) 925 925 (4,978) 1,325 Water (114,516) 356,364 123,121 183,184 (292,726) 110,193 74,094 (86,359) (128,131) Sewer 177,951 (357,379) 185,501 167,802 69,044 6,953 (221,888) (48,423) (67,277) Land Cash (37,908) 214,800 119,416 119,416 288,500 (96,500) (333,850) 360,000 10,000 Fox Industrial TIF 137,709 146,437 - (569,790) - - - Countryside TIF (294,394) (299,209) (297,293) (301,330) (299,543) (297,613) (300,398) (297,598) (299,598) Downtown TIF 86,719 73,466 (448,290) 26,457 28,650 28,650 28,650 28,650 28,650 (1,598,793) 588,101 766,676 513,352 130,935 (248,759) (1,397,269) (1,033,459) (1,489,176) Cash Flow-Fund Balance General (492,939) (271,900) 258,636 635,416 1,384,247 1,489,417 914,994 (15,874) (980,815) Fox Hill 2,226 17,942 18,316 17,433 16,719 16,384 16,362 16,798 17,738 Sunflower 6,188 11,922 10,980 12,462 10,007 7,306 5,434 4,472 4,514 Motor Fuel Tax 405,618 640,399 776,755 584,568 465,255 442,599 454,960 451,446 431,106 Municipal Bldg (607,724) (587,024) (580,474) (581,024) (575,774) (570,524) (565,274) (560,024) (554,774) Police Capital 210,284 194,947 134,647 135,537 104,737 90,937 77,137 63,337 49,537 PW Capital 157,807 108,743 45,542 51,136 (65,159) (137,454) (209,749) (251,044) (292,339) City Wide Capital (18,378) 652 51,537 69,268 (0) (0) (0) (0) (0) Debt Service 7,628 8,653 7,778 87,151 8,925 9,850 10,775 5,797 7,122 Water 339,359 695,723 683,405 878,907 586,180 696,373 770,467 684,108 555,977 Sewer 2,735,213 2,377,831 2,482,790 2,545,633 2,614,677 2,621,630 2,399,742 2,351,319 2,284,042 Land Cash (603,425) (388,625) (312,230) (269,209) 19,291 (77,209) (411,059) (51,059) (41,059) Fox Industrial TIF 423,351 569,790 - - - - - - - Countryside TIF 2,477,758 2,178,550 1,883,380 1,877,220 1,577,677 1,280,064 979,666 682,068 382,470 Downtown TIF 136,294 209,760 (238,134) 236,217 264,867 293,517 322,167 350,817 379,467 5,179,260 5,767,363 5,222,928 6,280,715 6,411,650 6,162,890 4,7659621 3,732,162 2,242,986 99 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Park&Recreation Cash Flow-Surplus(Deficit) Park&Rec Capital 41,100 (15,409) (120,670) (19,898) (19,000) 1,000 1,000 1,000 1,000 Park&Rec 81,262 206,406 (13,500) (56,854) (6,473) 931 10,410 21,923 37,290 Rec Ctr (50,240) (67,272) (80,738) (91,301) (78,952) (53,500) - - - 72,123 123,726 (214,908) (168,053) (104,425) (51,569) 11,410 22,923 38,290 Cash Flow-Fund Balance Park&Rec Capital 66,852 51,443 (76,369) 31,545 12,545 13,545 14,545 15,545 16,545 Park&Rec 25,151 231,558 (33,500) 174,704 168,231 169,161 179,571 201,494 238,784 Rec Ctr (127,819) (195,087) (308,434) (286,388) (365,340) (418,840) (418,840) (418,840) (418,840) (35,816) 87,914 (418,303) (80,139) (184,564) (236,133) (224,723) (201,800) (163,510) Library Cash Flow-Surplus(Deficit) Library Ops (228,059) (253,669) 9,175 26,607 35,762 43,406 55,912 67,197 77,138 Library Debt Service - - - (1,811) 1,811 300 300 300 300 Library Dvlp Fee - 4,500 (2,846) 12,350 12,350 12,350 12,350 12,350 (228,059) (253,669) 13,675 21,949 49,923 56,056 68,562 79,847 89,788 Cash Flow-Fund Balance Library Ops 571,002 317,336 256,445 343,943 379,706 423,111 479,023 546,220 623,358 Library Debt Service - - - (1,811) (0) 300 600 900 1,200 Library Dvlp Fee - - 4,500 (2,846) 9,504 21,854 34,204 46,554 58,904 571,002 317,336 260,945 339,285 3899209 445,265 513,827 593,673 683,462 100 FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected Allocated Items-A2¢re2ated Liability Insurance 276,386 325,906 339,200 400,000 424,000 449,440 476,407 504,991 535,291 Unemployment Ins 38,466 77,786 60,000 78,000 60,000 60,000 60,000 60,000 60,000 City Health Insurance 1,118,821 1,185,928 1,204,000 1,250,000 1,346,185 1,478,346 1,625,043 1,786,410 1,963,913 City COBRA Contri - 21,675 20,000 25,000 12,500 12,500 12,500 12,500 12,500 City Retiree Contri - 39,671 50,000 50,000 60,398 66,438 73,082 80,390 88,429 City EE Ins Contributions 227,600 193,147 190,000 90,000 84,767 90,701 97,050 103,844 111,113 City Net Ins Costs 891,221 931,435 944,000 1,085,000 1,188,519 1,308,707 1,442,411 1,589,676 1,751,871 City Dental Insurance 76,557 86,818 114,000 95,000 96,668 106,234 116,758 128,334 141,067 City Vision Insurance 13,448 12,532 - 12,000 10,377 11,415 12,556 13,812 15,193 Lib Health Insurance 70,805 76,487 87,975 87,540 102,877 113,165 124,481 136,930 150,623 Lib EE Ins Contributions - - - - 6,670 7,137 7,637 8,171 8,743 Lib Net Ins Costs 70,805 76,487 87,975 87,540 96,207 106,028 116,845 128,758 141,879 Non-Abatement of Debt Service - - 2,212,735 2,207,080 723,683 590,000 460,002 320,000 250,000 Building Permits 190,579 126,829 140,000 140,000 140,000 140,000 140,000 140,000 140,000 City Salaries Full Time 5,183,147 4,500,412 4,247,200 4,117,263 4,111,000 4,135,000 4,185,000 4,235,000 4,285,000 Overtime 96,937 98,512 108,875 158,330 122,875 123,875 123,875 123,875 123,875 Part Time 372,398 401,940 427,820 424,820 477,820 283,820 283,820 283,820 283,820 Total 5,652,483 5,000,864 4,783,895 4,700,414 4,711,695 4,542,695 4,592,695 4,642,695 4,692,695 Lib Salaries Full Time 486,675 501,353 241,000 243,000 245,000 245,000 245,000 245,000 245,000 Part Time 193,000 195,000 195,000 195,000 195,000 195,000 195,000 Total 486,675 501,353 434,000 438,000 440,000 440,000 440,000 440,000 440,000 Total Salaries Full Time 5,669,822 5,001,765 4,488,200 4,360,263 4,356,000 4,380,000 4,430,000 4,480,000 4,530,000 Overtime 96,937 98,512 108,875 158,330 122,875 123,875 123,875 123,875 123,875 Part Time 372,398 401,940 620,820 619,820 672,820 478,820 478,820 478,820 478,820 Total 6,139,157 5,502,217 5,217,895 5,138,414 5,151,695 4,982,695 5,032,695 5,082,695 5,132,695 101