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Administration Packet 2012 05-17-12
so C►r y z o United City of Yorkville J y y -" 800 Game Farm Road EST , 1836 Yorkville, Illinois 60560 .4 Telephone: 630-553-4350 O� a 4 Fax: 630-553-7575 ILL E AGENDA ADMINISTRATION COMMITTEE MEETING Thursday, May17, 2012 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: April 19, 2012 New Business: 1. ADM 2012-25 Monthly Budget Report for April 2012 2. ADM 2012-26 Monthly Treasurer's Report for April 2012 3. ADM 2012-27 Cash Statement for March 2012 4. ADM 2012-28 Quarterly Comp Time Report 5. ADM 2012-29 Water Infrastructure Fee Reauthorization 6. ADM 2012-30 Verizon Cell Phone Proposal 7. ADM 2012-31 Summer Schedule Bill List 8. ADM 2012-32 Solid Waste RFP - Vendor Selection 9. ADM 2012-33 Business Registration 10. ADM 2012-34 Employee Recognition and Reward Program—Discussion Old Business: 1. ADM 2012-40 Employee Manual Revision 2. ADM 2012-19 Countryside Development Discussion Additional Business: UNITED CITY OF YORKVILLE WORKSHEET ADMINISTRATION COMMITTEE Thursday, May 20, 2012 6:00 PM City Hall Conference Room --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- l. April 19, 2012 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2012-25 Monthly Budget Report for April 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2012-26 Monthly Treasurer's Report for April 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2012-27 Cash Statement for March 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2012-28 Quarterly Comp Time Report ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2012-29 Water Infrastructure Reauthorization Fee ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2012-30 Verizon Cell Phone Proposal ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2012-31 Summer Schedule Bill List ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2012-32 Solid Waste RFP—Vendor Selection ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2012-33 Business Registration ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 10. ADM 2012-34 Employee Recognition and Reward Program—Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2011-40 Employee Manual Revision ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2012-19 Countryside Development Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ Minutes EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� 9 _© Public Works ❑ Agenda Item Summary Memo Title: Minutes of the Administration Committee—April 19, 2012 Meeting and Date: Administration Committee 5/17/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Thursday,April 19,2012 6:00pm City Hall Conference Room COMMITTEE MEMBERS IN ATTENDANCE: Chairman Rose Spears Alderman Carlo Colosimo Alderman George Gilson Alderman Marty Munns (arr. 6:32pm) OTHER CITY OFFICIALS IN ATTENDANCE: Bart Olson, City Administrator Bill Powell, City Treasurer Rob Fredrickson Megan Ostreko, Human Resources Manager GUESTS: Matt Seng, Fox Highlands Tony Scott,Kendall County Record Lynn Dubajic, YEDC Jillian Duchnowski, Yorkville Patch The meeting was called to order at 6:03pm by Chairman Rose Spears. Citizen Comments: None Minutes for Correction/Approval -February 16, 2012 Alderman Gilson directed a question to Mr. Olson, asking if he had researched the 238% over budget mentioned on page 2 under"Page 8". Mr. Olson will review. Alderman Colosimo asked Mr. Fredrickson to re-check the accuracy of the Treasurer's Report figures. On page 3, item#6, 2nd paragraph, a correction to read "non-city business"was requested by Treasurer Powell. The minutes were then approved as amended as read on a voice vote. 1 New Business: 1. ADM 2012-15 Monthly Budget Report for February and March 2012 Mr. Olson presented a handout regarding monthly sales tax and explained how the yearly sales taxes are projected. A monthly rolling average of performance is used and the data is entered into a graph. He also explained the percentage of sales tax received compared to the budget. The City received their first month of non-home rule sales tax the previous week. The following items on the March report were discussed: Page 1: a) Mr. Gilson asked about the Inter-governmental agreement, pull-tab and jar games. These are State revenues forwarded to the City that average about $2,000 per year. b) Liquor license revenues are low since they go out in April. Other licenses & permits are random, i.e., a recent movie permit. c) It was noted that the Library employee health insurance is paid out of the general fund and the Library reimburses the City(referring to line 4670 & 4671 of the March budget report). Page 2: a) Mr. Gilson asked what category#4850 includes. It is miscellaneous income such as credit card rebates, fees for reports, unused flex spending money,jury duty reimbursements, etc. b) Administration overtime was shown at 198% and is related to the Ocean Atlantic litigation case. This will be reimbursed by a third party. There was also general overtime of about $1004150 partly due to liquor licenses going out this month. c) Mr. Gilson asked that professional services be broken out and that details be provided. Mr. Olson said a detailed expense report will be run for each item and attached to the report. d) Professional Services under Administration refers to filing fees. For the Water Department, it refers to reimbursable lien fees. Some appraisals were done and coded to Admin. Also included in Administration are minute-taker fees, background checks for liquor licenses and videographers for City Council meetings. Page 3: a) Alderman Gilson asked about the amount of overtime paid for police this year vs. last year. $82,500 was paid last year and $86,795 so far this year. b) Professional Services is 80% over budget and includes credit card fees, drug screenings, database. c) Mr. Gilson noted that inspections are 30% over. This is for the transition of one Code Official to another,but should decrease since Code Official Peter Ratos can perform plumbing inspections. Page 5: a) Alderman Colosimo asked how the engineering department costs are tracking. Mr. Olson said they are high and attributed them to: a drainage study done in Sunflower, Rt. 47 project transition from in-house to consultant and to Grande Reserve inspections when developers request infrastructure inspections. Alderman Gilson questioned if it was an actual cost-savings to use an outside engineer. Mr. Olson replied that it is and in-house costs would have been greater. b)Unemployment insurance is 40% over budget due to layoffs c) Litigation expenses are high due to lawsuits not settled. Only 8 months are represented on this report. 2 Page 6: The negative fund surplus in the Fox Hill SSA was questioned by Alderman Gilson, but the Fund Balance is still positive according to Mr. Fredrickson. This occurs due to the timing of the taxes and costs. Mowing costs are budgeted one year,but incurred the next year. Page 7: The police capital expenses are 67% over budget. This is due to seized vehicles since not all proceeds go to YPD. Page 8: The Raintree payment has not been made yet and Mr. Olson said it will be made next year. b) Lennar gave the City$160,000 to complete obligations on their behalf such as trees, seeding, sidewalks etc. Page 9: a) A negative surplus is shown under debt services since the paying agent fee is included here. b) Water Fund revenues/investment earnings are at 11%. Page 10: Mr. Gilson questioned the 252% over in Water Operations Professional Services. This is due to water liens, paying agent fees, drug screenings, credit card fees. Water liens are due to unpaid water bills and a$150 lien fee is added. The water is not turned on until all costs are paid. Mr. Olson asked Finance Director Fredrickson to do an analysis of liens filed and collected. Alderman Gilson asked that a sub-category be added to the budget for this item. Page 11: Professional Services in sewer operations are 12% over budget. This is due to credit card charges,utility bill payment fees etc. Mr. Gilson asked if the City pays the credit card fees and suggested that the Council should discuss charging a fee for using a credit card. However, Alderman Munns said no retail businesses charge for this. Page 12: Alderman Colosimo questioned the $15,000 rental fee in February. This is concession fees and represents 5% of gross revenue from Geneva Kayak. b) Hometown Days was rained out on Saturday so not as much revenue was collected. Page 13: Alderman Gilson noted the Professional Services for the Rec department at 40% over budget. It is thought this is due to an increase in contractual employees/more classes etc. Page 14: a) Repair bill of$35,000 was for 3 HVAC unit replacements. b) Computer expense was for a server purchased for Rec Center. 2. ADM 2012-16 Monthly Treasurer's Report for February and March 2012 Report for March: Beginning Balance: $6,172,614 Revenues: $1,140,696 Expenses: $1,480,258 Ending Balance: $9,092,070 This moves to the consent agenda. 3 3. ADM 2012-17 Cash Statementfor January and February 2012 This report is information only. 4. ADM 2012-19 Countryside Development a. Discussion on Countryside TIF Fund b. Status of Attracting a Developer to Countryside Lowering requirements was discussed and could include zoning, setbacks, type of use, etc. Ms. Dubajic said the developer, Tri-Land, no longer has control of the property and it is now owned by Bank of America. She said feedback has been difficult to get from the bank. Developers are already struggling to maintain vacant buildings and are not able to take on additional development such as this 17-acre project. Ms. Dubajic said the lack of outlots that can be built also present a challenge. She said that developers want outlots to sell to other businesses. Another site challenge is no direct access to Rt. 47, so IDOT will work with the City when Rt. 47 is improved. She said the economy is slowly coming back, however, retailers are seeking high-density areas. Alderman Colosimo asked if the potential developers have any requests that the city can consider. Lowering expectations is one request she is hearing and any development would have to be phased. Chairman Spears asked if a Meijer store would be a possibility. Ms. Dubajic said it would not fit on that site and they are not looking at this area, nor building stores right now. She has also spoken with Caputo's and other family owned grocers, none of whom are interested at this time and seek second generation space. Alderman Colosimo suggested that the City should not focus on specific stores,but instead lower the expectations. Allowing one building to be built might be a catalyst for future development and also begin to slowly put money back into the TIF to avoid the City writing a large check. Infrastructure was also discussed and Alderman Munns asked who would repair the roads on the site. No sale price has been shared with the City in spite of Ms. Dubajic's inquiries. The bond for this property will end in 2023 and there is a 4-5 year gap between when the bond obligations end and the TIF ends. Mr. Olson said that during the gap the City will stop collecting TIF revenue to offset the bond obligations. The City could lengthen the bond obligations to defer the payment or extend the TIF district. Alderman Gilson suggested refinancing since interest rates are low. Mr. Olson said the City will have to speak with the underwriter and Bank of America about that possibility. If the City refinances, the TIF funds will be lost and nothing can be given to a potential developer. Alderman Gilson asked Mr. Olson to draft a report that presents all the options. Mr. Colosimo said the focus should be to work with Bank of America and use the refinancing as a last resort. 4 Mr. Powell stated that with all the vacant properties in Yorkville, this corner has the advantage of its location. Ms. Dubajic will use this discussion tonight to try and get a selling price from the bank. Mr. Olson added the City survey data should be available in a couple weeks to support this cause. He also said he would like potential buyer expectations in writing and he and Ms. Dubajic will work together on this issue. This item will come back in May and debt service schedules will be discussed. 5. ADM 2012-20 Fixed Asset Policy Mr. Fredrickson revised the fixed asset policy as the audit approaches. He revised the half-year convention depreciation of equipment and streamlined the capital asset language. The committee approved and it will move to the Council consent agenda. 6. ADM 2012-21 Veolia Contract Extension Mr. Olson said this is a simple 90-day contract extension that locks in the same rates for now and he hopes to be able to negotiate lower rates. This moves to the City Council consent agenda. 7. ADM 2012-22 Resolution Authorizing the Transfer of Motor Fuel Tax Funds to a New Account with the Illinois Metropolitan Investment Fund(IMET) Finance Director Fredrickson suggested that these funds be placed into IMET Funds to earn triple the interest currently offered by banks. The Funds would provide liquidity, are collateralized and FDIC insured. Treasurer Powell and the committee verbally approved of this investment. Mr. Powell commented that when he drafted the investment policy a few years ago, it included a clause that provided for keeping this money in local banks as long as they did not lose more than 1/4% of interest as compared to the Illinois Funds interest. He recommended keeping the policy the same,but it will be reviewed at a later date. The committee members were in favor of earning the best return on the City money. Alderman Colosimo pointed out that some of the local banks are actually owned by out of state banks and the money might not be used locally anyway. It was decided to place money in IMET and this item will move to the Council consent agenda. 8. ADM-23 Fund Balance Policy In 2009, GASBY, a government accounting standards board, required cities to present Fund Balances differently. It is broken into 5 categories: 1. Non-spendable Fund Balance 2. Restricted Fund Balance 3. Committed Fund Balance 4. Signed Fund Balance 5. Un-signed/all others Mr. Fredrickson said the City needs to pass a Fund Balance policy that is GASBY compliant by end of year. Mr. Olson added that this is good from a budgeting perspective. Alderman Colosimo was concerned the city might be locked in and not able to undertake projects. The committee recommended approval of this policy and it will move forward to the Council consent agenda. 5 9. ADM 2012-24 Copier RFP— Vendor Selection Finance Director Fredrickson said Konika Minolta is the current vendor for copiers and the current lease will expire November 1St. RFP's were recently sent out and 7 vendors responded. Staff recommended awarding the 3-year contract to the low bidder, McGrath Office Equipment. The Committee recommended approval of this company and it will move to the Council consent agenda. Old Business 1. ADM 2012- 40 Employee Manual Revision Ms. Ostreko said the Labor Attorney has reviewed the revised manual. He recommended that non-DOT employees should not be randomly drug-tested unless their positions are safety sensitive. Verbage regarding reasonable suspicion remains in the policy and random drug tests can be conducted in that case. Mr. Olson said that case law supports the Attorney's decision. Alderman Munns said many municipalities drug-test all their employees. Ms. Ostreko said past HR files showed that previous attorneys cited the employee's right to privacy. Prior to a committee decision, Alderman Colosimo asked to review some of the cases cited. Jury duty leave was also discussed. The Attorney recommended limiting the amount of time the City would pay employees while on jury duty leave. Ten days was chosen as the time limit, which is a reduction from the current unlimited amount. The money paid for jury duty is turned over to the City. Alderman Gilson suggested changing the verbage to say the employee will be paid up to 10 business days while on jury duty. It was decided to keep the time unlimited in the event an employee has to serve more than 10 days and loses pay. It was proposed that all final paychecks would be withheld until the employee returns all city belongings, however, this is against the law and the policy will be revised. Alderman Gilson suggested a change for Section 1.8.4.2 "Supervisory". He proposed changing "late times"to "tardiness". Also 2.9.2.1 &2.9.2.33 allow shorts to be worn at work that are no more than 3 inches above the knees. Offensive "ads" on clothing were reviewed and it was decided that management discretion will be used. Section 3.6 Overtime Pay was discussed and Alderman Gilson said"that" should be deleted. Alderman Munns questioned Section 4.3.1 accumulated sick time of 960 hours (120 days). Ms. Ostreko said an employee must have worked 20 years and be retiring to cash this sick time. Mr. Munns said sick leave should be used for illness and should not be a financial benefit. Mr. Olson recommended not changing the current policy and stated it is also part of 3 union contracts and would only affect a small number of employees. It could also be an incentive for someone to retire and a lower paid employee could be 6 hired. Alderman Gilson and other committee members asked to see documentation of how many employees have been paid out over the last 5 years and their average pay. This item will come back next month for discussion. Additional Business: 1. Alderman Gilson asked how the Council tracks the benefits/effectiveness of YEDC for the City. Mr. Olson said the financial perspective would be vague and difficult to do business-by-business. Revenue generated from new companies could also come from employees buying goods/food/services in the City. Mr. Gilson said the $45,000 fee per year is still being paid,partly due to member withdrawals. He asked why the City continues to pay when the benefits are not clear and the fee was originally to assist the YEDC to start up. Alderman Colosimo pointed out that $5,000 gives executive board status and a vote and suggested that the city or its departments should receive 9 votes. Mr. Gilson said that some communities have brought economic development in-house very successfully. Mr. Munns said YEDC would have to amend their by-laws to allow another member,but only 17 members are allowed to vote. It was noted by Mr. Olson that the City has 1/17th of the votes,but the City is one-quarter of the YEDC budget. It was suggested that this discussion be presented to the Mayor for consideration. 2. In another matter, Alderman Spears asked about a previous business registration discussion. Mr. Olson said it was decided to not implement this policy at that time as it would be too costly to administer vs. benefits received. Ms. Spears said it would be a way to track the businesses in town and that surrounding communities require licenses at costs of$504100. It was decided that other municipalities would be called informally about their programs and this will be brought back next month for discussion. There was no further business and the meeting was adjourned at 8:30pm. Minutes transcribed by Marlys Young, Minute Taker 7 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ NB #1 W36 EST. Finance ■ Engineer ❑ Tracking Number Gy City Administrator ■ r� _© Consultant E] ADM 2012-25 Agenda Item Summary Memo Title: Budget Report for April 2012 Meeting and Date: Administration Committee 5/17/12 Synopsis: April budget report and income statement. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL 1ACCOUNT NUMBER DESCRIPTION WEIL May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of'Budget GENERAL FUND REVENUES 01-000-40-00-4000 PROPERTY TAXES-CORPORATE LEVY 366,362 754,059 28,630 281,365 743,499 66,066 42,265 - 2,282,246 2,290,964 99.62% 01-000-40-00-4010 PROPERTY TAXES-POLICE PENSION 57,847 119,062 4,521 44,426 117,395 10,431 6,673 - 360,356 375,000 96.09% 01-000-40-00-4012 PROPERTY TAXES-FOX INDUSTRIAL - - - - - - - - 67,334 - - - 67,334 - 0.00% 01-000-40-00-4030 MUNICIPAL SALES TAX 169,093 210,574 209,931 225,649 247,713 227,536 226,355 222,449 201,136 197,871 241,599 168,189 2,548,094 2,550,000 99.93% 01-000-40-00-4035 NON-HOME RULE SALES TAX 121,262 121,262 - 0.00% 01-000-40-00-4040 ELECTRIC UTILITY TAX - 136,433 - - 141,597 - - 182,519 - - 131,300 - 591,849 591,600 100.04% 01-000-40-00-4041 NATURAL GAS UTILITY TAX - 102,673 - - 37,606 - - 29,711 26,744 - 65,454 - 262,188 290,700 90.19% 01-000-40-00-4043 TELECOMMUNICATIONS TAX 39,597 40,525 44,672 41,132 41,314 41,029 41,820 40,859 40,552 42,875 37,531 39,928 491,833 535,500 91.85% 01-000-40-00-4044 TELEPHONE UTILITY TAX 3,303 - 1,626 1,607 1,588 3,117 - 1,515 1,499 1,483 1,457 1,441 18,635 - 0.00% 01-000-40-00-4045 CABLE FRANCHISE FEES 56,358 - - 57,242 - - 58,018 - - 9,347 45,321 - 226,286 204,000 110.92% 01-000-40-00-4050 HOTELTAX 2,934 4,014 6,018 5,900 5,018 6,542 4,124 2,643 3,420 3,027 3,200 3,211 50,051 30,600 163.56% 01-000-40-00-4060 AMUSEMENT TAX 181 252 780 90,372 624 162 24,790 - 909 70 290 179 118,609 134,000 88.51% 01-000-40-00-4065 ADMISSIONS TAX - - - - - - 190,627 - - - - - 190,627 190,000 100.33% 01-000-40-00-4070 BUSINESS DISTRICT TAX 18,453 25,565 23,787 24,471 27,616 23,037 22,407 25,315 22,054 26,967 42,873 18,258 300,804 300,000 100.27% 01-000-40-00-4075 AUTO RENTAL TAX 687 909 800 651 772 807 930 793 829 769 891 721 9,559 7,140 133.88% 01-000-40-00-4080 PARA-MUTUEL TAX 2,733 3,793 - 1,811 4,447 1,706 1,655 1,672 1,669 1,546 - - 21,033 15,000 140.22% 01-000-41-00-4100 STATE INCOME TAX - 142,890 193,873 156,645 101,008 - 130,850 90,021 169,172 - 137,624 87,647 1,209,731 1,340,000 90.28% 01-000-41-00-4105 LOCAL USE TAX 19,635 21,844 20,408 19,884 21,970 17,584 20,942 15,883 19,973 20,112 30,735 19,641 248,612 210,000 118.39% 01-000-41-00-4110 ROAD&BRIDGE TAX 28,104 54,613 2,193 22,098 52,838 4,128 2,921 - - - - - 166,896 164,296 101.58% 01-000-41-00-4120 PERSONAL PROPERTY REPL TAX 3,033 - 2,114 529 - 3,530 - 510 2,173 - 607 3,337 15,833 13,000 121.80% 01-000-41-00-4160 FEDERAL GRANTS 176 - 5,447 - 2,858 - 498 1,757 987 - 11,722 9,200 127.42% 01-000-41-00-4170 STATE GRANTS 3,876 1,650 590 390 - - - 6,506 - 0.00% 01-000-41-00-4182 MISC INTERGOVERNMENTAL - - - - - - - 1,077 - - 1,077 2,000 53.87% 01-000-42-00-4200 LIQUOR LICENSE 1,010 938 1,325 245 - 50 100 825 44 7,550 31,333 43,420 40,000 108.55% 01-000-42-00-4205 OTHER LICENSES&PERMITS 623 194 269 10 269 2,775 - - - 80 374 1,663 6,256 3,000 208.54% 01-000-42-00-4210 BUILDING PERMITS 21,392 9,173 12,816 9,503 36,108 13,637 10,025 7,276 3,087 (617) - - 122,400 122,400 100.00% 01-000-42-00-4220 FILING FEES - - - - - - - - - - - - - 250 0.00% 01-000-43-00-4310 TRAFFIC FINES 14,457 6,470 4,875 5,495 5,427 6,953 4,249 4,210 5,056 5,758 7,081 6,206 76,234 95,000 80.25% 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 1,816 1,791 1,625 2,445 1,870 1,888 2,456 1,054 2,802 2,154 2,643 1,662 24,206 30,000 80.69% 01-000-43-00-4325 POLICE TOWS 8,000 7,500 5,000 5,500 5,500 9,000 8,500 5,500 8,000 6,750 7,500 8,500 85,250 90,000 94.72% 01-000-44-00-4400 GARBAGE SURCHARGE 124 203,755 98 205,203 191 205,290 119 206,170 26 205,198 164 205,172 1,231,511 1,175,000 104.81% 01-000-44-00-4405 COLLECTION FEE-YBSD - - - - - - - - - - - - - 123,932 0.00% 01-000-44-00-4474 POLICE SPECIAL DETAIL - 350 - - - - - - - - - 350 5,000 7.00% 01-000-44-00-4475 OFFENDER REGISTRATION FEES 105 55 - 15 175 - 0.00% 01-000-45-00-4500 INVESTMENT EARNINGS 3 89 301 310 384 553 466 752 579 533 583 548 5,102 2,000 255.12% 01-000-46-00-4601 REIMB-LEGAL EXPENSES 6,032 1,043 1,140 1,090 8,976 2,672 324 4,746 555 522 739 76 27,915 12,000 232.63% 01-000-46-00-4604 REIMB-ENGINEERING EXPENSES 5,488 - 1,513 966 - 3,561 7,519 19,047 - 0.00% 01-000-46-00-4650 REIMB-TRAFFIC SIGNAL - - - - - - 28,582 - - - - - 28,582 15,000 190.54% 01-000-46-00-4668 REIMB-COBRA CONTRIBUTIONS - 2,362 3,934 - 2,200 2,200 3,543 2,200 1,756 1,756 1,225 1,225 22,403 20,000 112.01% 01-000-46-00-4669 REIMB-RETIREE CONTRIBUTIONS 3,475 4,429 4,428 4,428 5,380 2,942 3,894 4,847 2,942 3,894 4,847 2,942 48,447 50,000 96.89% 01-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 8,166 8,023 7,408 7,498 7,379 8,368 7,309 7,402 7,287 7,339 7,660 7,702 91,536 190,000 48.18% 01-000-46-00-4671 REIMB-LIFE INSURANCE 325 320 280 270 270 311 253 267 267 267 267 267 3,363 4,800 70.07% 01-000-46-00-4672 REIMB-LIBRARY INSURANCE 7,657 7,228 7,934 - 15,868 7,934 7,934 7,934 7,934 7,934 7,479 7,479 93,313 - 0.00% 01-000-46-00-4680 REIMB-LIABILITY INSURANCE - 706 22,083 508 - 1,818 896 - 195 - - - 26,206 5,000 524.13% 01-000-46-00-4681 REIMB-WORKERS COMP 18,853 - - - - - - 18,853 - 0.00% 01-000-46-00-4685 REIMB-CABLE CONSORTIUM 19,505 - - - - 19,039 - - - - - - 38,544 40,000 96.36% 01-000-46-00-4690 REIMB-MISCELLANEOUS 416 703 296 1,952 454 2,605 375 396 884 1,712 283 260 10,337 4,000 258.42% 01-000-48-00-4820 RENTAL INCOME 1,100 545 630 655 970 545 610 655 600 760 890 500 8,460 9,000 94.00% 01-000-48-00-4845 DONATIONS 50 - - - - - - - - - - - 50 2,000 2.50% 01-000-48-00-4850 MISCELLANEOUS INCOME - - (13) 1,693 - 16 0 - 195 - - 3,300 5,191 5,000 103.83% 01-000-49-00-4951 TRANSFER FROM WATER 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 91,863 91,863 100.00% 01-000-49-00-4952 TRANSFER FROM SEWER 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 83,045 83,045 100.00% 1 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% A769,786 Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 ATotals BUDGET %of Budget 01-000-49-00-4972 TRANSFER FROM LAND CASH 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 20,084 20,084 100.00% 01-000-49-00-4984 TRANSFER FROM LIBRARY DVLP - 328,644 500 332,500 332,500 100.00% TOTAL REVENUES:GENERAL FUND 901,625 1,889,075 630 030 1,243,931 1 652 500 1,044,652 873 711 886,276 617,447 567,791 808,962 11,885,787 11,823,874 100.52% ADMINISTRATION EXPENDITURES 01-110-50-00-5001 SALARIES-MAYOR 860 925 860 825 825 860 860 825 825 825 825 825 10,140 11,000 92.18% 01-110-50-00-5002 SALARIES-LIQUOR COMM 83 83 83 83 83 83 83 83 83 83 83 83 1,000 1,000 100.01% 01-110-50-00-5003 SALARIES-CITY CLERK 777 742 642 742 642 642 777 742 742 742 742 642 8,570 9,000 95.22% 01-110-50-00-5004 SALARIES-CITY TREASURER 500 500 400 500 500 500 500 500 500 400 500 500 5,800 6,500 89.23% 01-110-50-00-5005 SALARIES-ALDERMAN 4,175 4,200 4,145 4,000 3,900 4,280 4,145 3,800 3,800 4,000 4,000 4,000 48,445 50,320 96.27% 01-110-50-00-5010 SALARIES-ADMINISTRATION 14,330 14,537 18,100 18,100 27,149 18,099 18,099 19,567 18,099 18,114 27,236 18,907 230,338 195,000 118.12% 01-110-50-00-5020 OVERTIME - - 113 119 - 138 660 - - - 110 - 1,140 575 198.34% 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,735 1,843 2,187 2,184 3,023 2,212 2,249 2,293 2,183 2,194 3,093 2,280 27,475 25,000 109.90% 01-110-52-00-5214 FICA CONTRIBUTION 1,434 1,446 1,690 1,692 2,324 1,710 1,750 1,780 1,668 1,677 2,354 1,737 21,263 20,106 105.75% 01-110-54-00-5412 TRAINING&CONFERENCES - 339 25 - 605 620 27 72 - 22 99 86 1,895 3,000 63.17% 01-110-54-00-5415 TRAVEL&LODGING - - - 1,565 - - - - - 1,565 - 0.00% 01-110-54-00-5423 PUBLIC RELATIONS - - - - - - - - 150 0.00% 01-110-54-00-5426 PUBLISHING&ADVERTISING 6 - 10 151 13 87 235 - - 228 25 756 2,000 37.78% 01-110-54-00-5430 PRINTING&DUPLICATION 292 753 - 668 326 512 371 770 569 282 657 5,199 6,750 77.02% 01-110-54-00-5440 TELECOMMUNICATIONS 596 1,052 1,062 1,195 1,306 1,174 1,186 1,179 1,209 1,377 1,374 12,711 21,200 59.96% 01-110-54-00-5451 CODIFICATION - - - - - 2,483 - 500 919 - - 3,902 8,000 48.78% 01-110-54-00-5452 POSTAGE&SHIPPING 142 3,197 (579) 117 117 196 185 76 159 3,473 (2,775) 4,310 14,000 30.78% 01-110-54-00-5462 PROFESSIONAL SERVICES 2,210 2,051 1,878 1,001 2,963 105 (929) 916 1,660 433 493 12,780 11,000 116.18% 01-110-54-00-5473 KENDALL COUNTY PARATRANSIT - - - - - - - 11,775 - - 11,775 23,550 30,000 78.50% 01-110-54-00-5480 UTILITIES 764 657 612 814 678 1,183 986 1,703 1,919 1,563 1,329 12,208 28,000 43.60% 01-110-54-00-5485 RENTAL&LEASE PURCHASE 143 143 143 143 143 143 143 143 143 143 143 143 1,716 - 0.00% 01-110-54-00-5488 OFFICE CLEANING - - 1,196 1,196 1,196 1,196 2,392 1,196 1,046 1,196 1,196 1,196 13,006 14,400 90.32% 01-110-54-00-5490 DUES&SUBSCRIPTIONS 1,384 6,174 230 592 95 - 1,179 - 2,600 114 - - 12,368 16,600 74.51% 01-110-56-00-5610 OFFICE SUPPLIES 1 70 2,295 166 191 564 1 103 700 1 1,453 587 700 353 529 7,710 15,000 51.40% 01-110-56-00-5635 ICOMPUTER EQUIPMENT&SOFTWARE - - - - - - - - 850 0.00% 01-110-56-00-5640 1 REPAIR&MAINTENANCE - - - - 69 - - 69 100 69.00% TOTAL EXPENDITURES:ADMINISTRATION 25,492 37,236 37,6 2 33 350 44,995 37,553 39,304 34,488 49,264 36,643 489090 43,808 467,916 489 551 95.58% FINANCE EXPENDITURES 01-120-50-00-5010 SALARIES&WAGES 12,812 13,604 12,812 12,812 19,218 12,812 12,812 15,084 12,812 12,812 19,218 12,812 169,623 175,000 96.93% 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,233 1,308 1,233 1,247 1,856 1,247 1,247 1,463 1,264 1,264 1,882 1,264 16,507 17,500 94.33% 01-120-52-00-5214 FICA CONTRIBUTION 967 1,028 974 985 1,473 985 985 1,159 985 985 1,473 985 12,985 13,005 99.85% 01-120-54-00-5412 TRAINING&CONFERENCES - - - - - - - 195 95 185 30 165 670 2,000 33.50% 01-120-54-00-5414 AUDITING SERVICES 2,000 12,000 13,000 11,000 6,800 - - - - - 44,800 45,000 99.56% 01-120-54-00-5415 TRAVEL&LODGING - - - - - 70 45 91 31 237 1,000 23.74% 01-120-54-00-5430 PRINTING&DUPLICATING - - - 500 0.00% 01-120-54-00-5440 TELECOMMUNICATIONS 45 45 45 45 45 45 45 45 45 45 45 495 600 82.50% 01-120-54-00-5452 POSTAGE&SHIPPING - - 107 5 - - 536 648 500 129.59% 01-120-54-00-5460 DUES&SUBSCRIPTIONS 80 - 35 - - - - - 170 195 - - 480 850 56.47% 01-120-54-00-5462 PROFESSIONAL SERVICES 1,847 1,945 56 290 78 1,138 2,598 11,359 155 3,370 81 3,080 25,996 42,000 61.90% 01-120-54-00-5485 RENTAL&LEASE PURCHASE 143 1,615 879 143 143 143 143 1,543 143 143 143 143 5,324 15,000 35.49% 01-120-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - 250 - - - - - - - 250 1,800 13.89% 01-120-56-00-5610 OFFICE SUPPLIES 343 128 136 - 270 97 297 525 9 150 1,955 2,500 78.20% 01-120-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - 250 0.00% 01-120-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 797 485 805 2,087 2,500 83.48% 01-120-56-00-5640 REPAIR&MAINTENANCE - - - - - - - - - - - - 500 0.00% TOTAL EXPENDITURES:FINANCE 17,082 19,888 18,161 27,766 36,063 27,646 25,427 31,015 16,012 20,101 22,880 20,0160 282,058 320,505 88.00% 2 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83°%0 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-I1 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget COMMUNITY RELATIONS EXPENDITURES O1-130-54-00-5426 1PUBLISHING&ADVERTISING 0 333 1 333 1 333 1 100.00% TOTAL EXPENDITURES:COMMUNITY RELATIONS E 333 333 333 100.00% ENGINEERING EXPENDITURES 01-150-50-00-5010 SALARIES&WAGES 12,929 55,188 10,006 78,123 172,000 45.42% 01-150-50-00-5020 OVERTIME - - - - 500 0.00% 01-150-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,230 5,248 952 7,430 16,500 45.03% 01-150-52-00-5214 FICA CONTRIBUTION 960 4,193 765 5,918 13,236 44.71% 01-150-54-00-5412 TRAINING&CONFERENCES - - - - - 2,250 0.00% 01-150-54-00-5415 TRAVEL&LODGING - - 3 3 400 0.80% 01-150-54-00-5430 PRINTING&DUPLICATING 38 139 109 286 1,500 19.07% 01-150-54-00-5440 TELECOMMUNICATIONS 104 103 - 207 2,200 9.39% 01-150-54-00-5452 POSTAGE&SHIPPING - - 23 23 500 4.50% 01-150-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - 1,200 0.00% 01-150-54-00-5462 PROFESSIONAL SERVICES - 508 1,098 98 - - 198 263 - - - 2,164 32,550 6.65% 01-150-54-00-5485 RENTAL&LEASE PURCHASE 137 137 137 137 137 137 137 137 137 137 137 137 1,638 - 0.00% 01-150-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 27 - - - - - - - - - - 27 1,500 1.81% 01-150-56-00-5600 WEARING APPAREL - - 100 0.00% 01-150-56-00-5610 OFFICE SUPPLIES 7 7 1,000 0.70% 01-150-56-00-5622 ENGINEERING SUPPLIES 1,500 0.00% 01-150-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - - - 500 0.00% 01-150-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 0 4,550 0.00% 01-150-56-00-5640 IREPAfR&MAINTENANCE m 1 1,0001 0.00% 01-150-56-00-5645 BOOKS&PUBLICATIONS 150 0.00% TOTAL EXPENDITURES:ENGINEERING m 15,255 65,450 1 13,1991 257 1 249 1 137 1 334 1 399 1 1371 1371 1371 137 E 95,826 1 253,136 1 37.86% POLICE EXPENDITURES 01-210-50-00-5010 SALARIES-POLICE OFFICERS 87,672 95,900 85,295 78,245 120,451 88,252 87,352 90,619 91,379 94,073 134,963 90,918 1,145,119 1,250,000 91.61% 01-210-50-00-5012 SALARIES-LIEUT/SERGEANTS/CHIEF 44,835 49,174 51,592 46,735 66,038 44,215 44,847 47,283 47,230 44,988 66,912 44,707 598,556 610,000 98.12% 01-210-50-00-5013 SALARIES-POLICE CLERKS 11,204 15,227 7,747 8,715 14,557 9,468 9,411 9,922 9,423 9,300 13,960 9,246 128,179 120,000 106.82% 01-210-50-00-5014 SALARIES-CROSSING GUARD 1,110 583 - - 1,193 1,029 1,110 931 611 1,055 9,960 1,477 19,057 20,000 95.29% 01-210-50-00-5015 PART-TIME SALARIES 6,068 3,090 4,155 2,990 5,923 2,928 2,837 3,423 2,562 2,777 (3,915) 1,934 34,773 39,000 89.16% 01-210-50-00-5017 CADET PROGRAM 875 1,375 1,247 1,231 - - - - 1,208 63 315 - 6,314 13,500 46.77% 01-210-50-00-5020 OVERTIME 6,970 6,898 12,214 6,859 14,226 8,799 6,903 7,062 12,074 1,403 3,387 2,847 89,643 75,000 119.52% 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,075 1,417 624 742 1,290 860 860 860 871 874 1,307 871 11,650 15,900 73.27% 01-210-52-00-5213 EMPLOYER CONTRI-POL PEN 57,847 119,062 4,521 44,426 117,395 10,431 6,673 - - - - - 360,356 375,000 96.09% 01-210-52-00-5214 FICA CONTRIBUTION 11,692 12,762 11,978 10,642 16,444 11,377 11,201 11,716 12,125 11,288 16,658 11,055 148,937 170,000 87.61% 01-210-54-00-5410 TUITION REIMBURSEMENT - - - - 1,510 - - - - - - - 1,510 2,800 53.93% 01-210-54-00-5411 POLICE COMMISSION 563 - - 581 590 1,219 2,242 1 24 9,614 185 98 1,166 16,281 15,000 1 108.54% 01-210-54-00-5412 TRAINING&CONFERENCES 50 920 150 (230) 495 - 418 2,295 3,178 - 850 149 8,275 12,000 68.96% 01-210-54-00-5415 TRAVEL&LODGING 183 1,264 83 946 195 (332) 983 2,150 19 226 156 235 6,110 10,000 61.10% 01-210-54-00-5426 PUBLISHING&ADVERTISING - - - 11 - - - - - - - - 11 200 5.60% 01-210-54-00-5430 PRINTING&DUPLICATING 87 143 120 74 111 70 761 1,437 954 111 76 3,946 4,500 87.69% 01-210-54-00-5440 TELECOMMUNICATIONS 1,757 1,748 1,927 3,077 2,892 2,908 1,856 1,874 1,915 1,925 1,975 23,854 36,500 65.35% 01-210-54-00-5452 POSTAGE&SHIPPING 11 81 26 259 (60) 47 - - 35 - 20 927 1,346 3,000 44.87% 01-210-54-00-5460 DUES&SUBSCRIPTIONS 90 80 (20) 210 50 - 100 25 170 360 240 - 1,305 1,350 96.67% 01-210-54-00-5462 PROFESSIONAL SERVICES 85 598 1,034 141 300 228 990 3,428 320 103 140 7,367 4,000 184.17% 01-210-54-00-5466 LEGAL SERVICES - - - - - - - - - - - - - 10,000 0.00% 01-210-54-00-5467 ADMIN ADJ-HEARING OFFICER 325 1,400 2,260 975 2,100 1,000 1,600 1,518 564 1,950 1,800 825 16,317 15,000 108.78% 01-210-54-00-5469 NEW WORLD LIVE SCAN - 8,949 - - - - 1,995 - 10,944 15,000 72.96% 01-210-54-00-5472 KENDALL CO.JUVE PROBATION 0 - - 2,389 2,389 3,000 79.62% 01-210-54-00-5484 MDT-ALERTS FEE m 3,330 3,330 - - - - - 6,660 6,660 100.00% 01-210-54-00-5485 RENTAL&LEASE PURCHASE m 277 277 352 427 352 352 352 352 352 352 352 352 4,149 0.000/0 3 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 01-210-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 1,125 2,537 2,810 2,610 8,411 2,901 928 3,851 3,300 752 4,363 2,574 36,161 51,000 70.90% 01-210-56-00-5600 WEARING APPAREL 375 - 1,290 611 725 2,795 685 8,369 1,190 208 188 717 17,153 10,000 171.53% 01-210-56-00-5610 OFFICE SUPPLIES - 91 196 245 269 - 422 95 359 393 110 - 2,181 4,000 54.52% 01-210-56-00-5620 OPERATING SUPPLIES 13 787 148 550 54 4 169 318 4 220 102 4 2,372 8,000 29.65% 01-210-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 55 312 70 300 - 628 - - 5,559 6,924 7,000 98.92% 01-210-56-00-5640 REPAIR&MAINTENANCE 1,554 576 875 - 1,171 - 215 8,264 12,654 12,250 103.30% 01-210-56-00-5669 GREAT PROGRAM - - - - - - - 3,000 0.00% 01-210-56-00-5670 COMMUNITY RELATIONS 45 25 70 500 14.02% 01-210-56-00-5673 NEIGHBORHOOD WATCH 1,531 0.00% 01-210-56-00-5674 CITIZENS POLICE ACADEMY - 1,839 0.00% 01-210-56-00-5678 COMPLIANCE CHECKS - - 7 - 7 500 1.41% 01-210-56-00-5690 1 SUPPLIES-GRANT REIMBURSABLE 69 3,030 1,215 - - 4,314 4,200 102.72% 01-210-56-00-5695 IGASOLINE 7,814 7,028 7,473 6,531 6,368 5,861 5,410 5,324 1 6,657 1 5,667 8,887 73,021 85,000 85.91% 01-210-56-00-5696 JAMMUNITION 1,189 1 34 - 1,223 2,000 61.13% TOTAL EXPENDITURES:POLICE 235,690 324,292 196,183 218 967 386,292 207,365 188,466 201,000 211348 182 740 261 875 194 908 2,809,125 3 018 230 93.07% COMMUNITY DEVELOPMENT EXPENDITURES 01-220-50-00-5010 SALARIES&WAGES 17,750 26,622 11,148 8,690 20,292 15,444 15,078 13,960 13,479 12,924 19,948 13,345 188,679 240,000 78.62% 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,688 2,532 1,060 826 1,807 1,298 1,268 1,298 1,295 1,246 1,923 1,286 17,528 27,275 64.26% 01-220-52-00-5214 FICA CONTRIBUTION 1,279 1,958 831 643 1,523 1,155 1,127 1,041 1,007 961 1,484 987 13,993 17,260 81.07% 01-220-54-00-5412 TRAINING&CONFERENCES - - - - - 480 79 - 305 180 100 - 1,144 1,200 95.33% 01-220-54-00-5415 TRAVEL&LODGING 21 226 - 16 288 - 551 700 78.75% 01-220-54-00-5426 PUBLISHING&ADVERTISING - - 64 - - - - - - - 98 162 150 108.00% 01-220-54-00-5430 PRINTING&DUPLICATING 38 60 - 109 74 115 110 39 56 87 239 926 1,500 61.75% 01-220-54-00-5440 TELECOMMUNICATIONS 109 108 112 111 187 150 148 148 151 152 204 1,582 1,500 105.45% 01-220-54-00-5452 POSTAGE&SHIPPING - - 63 - - - - - - 26 631 719 500 143.79% 01-220-54-00-5459 INSPECTIONS 680 - 7,061 6,128 7,701 1,120 1,270 1,190 910 - - 26,060 20,000 130.30% 01-220-54-00-5460 DUES&SUBSCRIPTIONS 422 453 - - - - - 75 125 - 1,075 1,500 71.67% 01-220-54-00-5462 PROFESSIONAL SERVICES - - 562 94 - - 59 - 715 6,000 11.91% 01-220-54-00-5466 LEGAL SERVICES - 101 44 846 - 101 - - 856 635 21 428 3,032 6,400 47.37% 01-220-54-00-5485 RENTAL&LEASE PURCHASE 137 137 137 137 137 137 137 137 137 137 137 137 1,638 - 0.00% 01-220-54-00-5486 ECONOMIC DEVELOPMENT - - - - - - - - 45,000 - - - 45,000 45,000 100.00% 01-220-56-00-5610 OFFICE SUPPLIES 16 52 67 3 - 20 - 107 265 500 52.97% 01-220-56-00-5620 OPERATING SUPPLIES 79 29 233 242 13 258 1,943 4 2,802 3,000 93.38% 01-220-56-00-5630 SMALL TOOLS&EQUIPMENT 125 0.00% 01-220-56-00-5635 1 COMPUTER EQUIPMENT&SOFTWARE 2,500 0.00% 01-220-56-00-5645 BOOKS&PUBLICATIONS - 394 50 444 500 88.88% TOTAL EXPENDITURES:COMMUNITY DEVELP 20 854 32 614 13 920 19 003 30,189 27 384 19 544 17 976 63 530 17 668 26,168 17,465 306 314 375 610 81.55% PUBLIC WORKS-STREET OPERATIONS EXPENDITURES 01-410-50-00-5010 SALARIES&WAGES 18,990 19,377 19,377 19,377 30,015 19,377 19,377 19,377 19,377 19,377 29,065 19,388 252,470 270,000 93.51% 01-410-50-00-5020 OVERTIME - - - 71 89 - 239 744 1,855 1,974 1,445 147 6,564 15,000 43.76% 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,806 1,843 1,843 1,849 2,863 1,843 1,865 1,913 2,047 2,058 2,941 1,883 24,754 30,000 82.51% 01-410-52-00-5214 FICA CONTRIBUTION 1,408 1,438 1,438 1,443 2,251 1,438 1,457 1,493 1,578 1,589 2,281 1,450 19,264 23,500 81.97% 01-410-54-00-5412 TRAINING&CONFERENCES - - - - - - - - - - 140 1,300 1,440 2,000 72.00% 01-410-54-00-5440 TELECOMMUNICATIONS 198 196 205 204 192 200 195 217 246 215 218 2,288 4,020 56.91% 01-410-54-00-5455 MOSQUITO CONTROL 6,500 - - - - - - - - - - 6,500 7,000 92.86% 01-410-54-00-5458 TREE&STUMP REMOVAL 400 - 2,275 300 - 1,825 1,225 - - - 6,025 10,000 60.25% 01-410-54-00-5462 PROFESSIONAL SERVICES 84 46 20 66 20 109 - 600 100 45 - 1,090 1,000 109.01% 01-410-54-00-5480 UTILITIES 5,199 6,868 6,988 3,865 3,605 4,144 4,200 9,276 3,359 3,243 3,120 53,867 80,000 67.33% 01-410-54-00-5485 RENTAL&LEASE PURCHASE 33 540 33 33 33 33 182 33 33 33 33 33 1,051 1,000 105.14% 01-410-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 275 1 - 845 1 1,4861 3,969 1 2,826 1 1,675 1 - 3,115 1 4,232 1 1,126 E 19,548 30,000 65.16% 01410-56-00-5600 1 WEARING APPAREL m 93 1 1441 1741 259 1 1261 228 1 260 1 316 1 1741 191 1 178 E 2,226 5,000 44.53% 01-410-56-00-5620 1 OPERATING SUPPLIES 34 1 1,632 1 1,5641 949 1 377 1 766 1 647 1 22 1 257 1 515 1 211 1 2,413 E 9,387 9,500 1 98.81% 4 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 ■ September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 01-410-56-00-5626 HANGING BASKETS 1,832 209 - - - - 2,041 2,000 102.06`Yo 01-410-56-00-5630 SMALL TOOLS&EQUIPMENT 64 (64) - - - - - - 29 132 79 536 777 1,750 44.38% 01-410-56-00-5640 REPAIR&MAINTENANCE 2,780 1,251 2,192 3,281 945 1,342 4,473 665 1,146 438 2,068 20,581 36,500 56.39% 01-410-56-00-5656 PROPERTY&BUILDING MAINT 66 1,238 664 2,471 1,241 115 611 2,416 652 4,284 227 11,335 25,320 30,000 84.40% 01-410-56-00-5695 GASOLINE 2,886 1,279 2,914 4,062 2,185 1,685 3,235 1,293 3,866 1,846 3,261 28,511 33,600 84.85% 01-410-60-00-6041 SIDEWALK CONSTRUCTION - - - 734 135 - - - - - - - 869 4,000 21.73% TOTAL EXP:PUBLIC WORKS-STREET OPS 22,494 46,299 34,940 42,626 50,392 34,715 36,769 41,318 37,962 41,968 46,631 48 457 484,572 595,8' 81.32% PW-HEALTH&SANITATION EXPENDITURES 01-540-54-00-5442 IGARBAGE SERVICES - 100,361 - 200,660 99,975 100,018 99,803 99,438 99,352 98,707 98,621 98,320 1,095,252 1,195,000 91.65% 01-540-54-00-5443 JLEAFPICKUP 600 1 - 4,320 1 - 4,920 1 6,000 1 82.00% TOTAL EXPENDITURES:PW HEALTH&SAN 100,361 600 200,660 99,975 100,018 99,803 99,438 103,672 98,707 98,621 98,320 1,100,172 1 201 000 91.60% ADMINISTRATIVE SERVICES EXPENDITURES 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - 350 - - - - - - - - - - 350 5,000 7.00% 01-640-52-00-5216 GROUP HEALTH INSURANCE 201,872 113,613 97,253 97,135 88,841 90,913 12,522 171,646 19,716 191,443 107,870 14,321 1,207,144 1,204,000 100.26% 01-640-52-00-5222 GROUP LIFE INSURANCE 1,275 1,237 1,252 1,035 1,161 1,166 1,162 1,145 1,158 1,133 1,158 1,215 14,098 26,000 54.22% 01-640-52-00-5223 DENTAL&VISION INSURANCE 15,474 9,695 7,432 8,431 7,952 7,784 839 15,310 839 14,804 8,033 821 97,413 114,000 85.45% 01-640-52-00-5224 EMPLOYEE ASSISTANCE - - - - - - - - - - - - - 150 0.00% 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 12,508 - 18,762 - - 18,762 - 8,584 - 25,339 - 7,246 91,200 60,000 152.00% 01-640-52-00-5231 LIABILITY INSURANCE 49,629 53,504 10,470 10,470 53,504 - 10,470 18,913 79,023 13,056 9,451 - 308,490 339,200 90.95% 01-640-54-00-5456 CORPORATE COUNSEL - 11,046 8,493 9,889 14,193 5,708 8,150 3,544 5,491 3,613 2,739 4,002 76,865 130,000 59.13% 01-640-54-00-5461 LITIGATION COUNSEL - 65 10,719 10,750 8,255 3,809 - 12,890 6,528 7,566 3,557 1,409 65,547 60,000 109.25% 01-640-54-00-5462 PROFESSIONAL SERVICES 450 5,843 - 2,160 - 40,486 11,150 444 25 (50,668) 22,923 22,791 55,605 50,000 111.21% 01-640-54-00-5463 SPECIAL COUNSEL - 135 5,785 - 495 270 1,080 2,448 1,960 3,300 - 4,106 19,579 25,000 78.31% 01-640-54-00-5465 ENGINEERING SERVICES - - - - 15,732 13,353 75,255 19,340 29,448 34,943 32,550 220,620 - 0.00% 01-640-54-00-5475 CABLE CONSORTIUM FEE - 19,039 19,620 - - - 19,508 - - 18,128 76,295 85,000 89.76% 01-640-54-00-5479 COMMUNITY RELATIONS 440 - - - - - - - - 440 0.00% 01-640-54-00-5481 HOTEL TAX REBATE 3,612 5,416 5,310 4,516 5,888 3,711 2,379 3,078 2,724 2,880 39,515 27,540 143.48% 01-640-54-00-5491 CITY PROPERTY TAX REBATE - - - 1,532 - - - - - 19532 1,050 145.89% 01-640-54-00-5492 SALES TAX REBATE 322,675 168,802 1,720 170,364 11,649 375 167,269 3,855 846,709 900,000 94.08% 5 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% !00°11 Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 01-640-54-00-5493 BUSINESS DISTRICT REBATE 23,787 24,471 27,616 23,037 22,407 25,315 22,054 26,967 42,873 18,258 256,785 300,000 85.60% 01-640-54-00-5494 ADMISSIONS TAX REBATE - - - - 104,845 - - - - - 104,845 114,000 91.97% 01-640-54-00-5499 BAD DEBT - - 1,250 0.00% 01-640-56-00-5625 REIMBURSEABLE REPAIRS 2,655 255 2,910 5,000 58.19% 01-640-70-00-7799 CONTINGENCIES - - - - - - - - - 52,075 - - 52,075 64,617 80.59% 01-640-99-00-9923 TRANSFER TO CITY WIDE CAPITAL 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 125,000 125,000 100.00% 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 103,740 103,740 100.00% 01-640-99-00-9979 TRANSFER TO PARK&RECREATION 61,059 61,059 61,059 61,059 61,059 61,059 65,059 61,059 61,059 61,059 61,059 61,059 736,710 732,710 100.55% 01-640-99-00-9982 TRANSFER TO LIBRARY OPS I - - - - - 328,644 - - - 500 - 3,356 332,500 332,500 100.00% TOTAL EXPENDITURES:ADMIN SERVICES 361,328 275,608 268,125 591,593 475,870 622,480 277,706 592,344 2699790 402,404 483,661 215,058 4,835,967 4,805,757 100.63% TOTAL FUND REVENUES 901,625 1 1,889,075 630,030 1,243,931 1,652,500 1,044,652 873,711 1 886,276 617,447 567,791 808,962 769,786 11,885,787 11,823,874 100.52% TOTAL FUND EXPENDITURES 698,195 902,080 582,820 1,134 222 1,124,024 1,057 297 687,353 1 1,017,979 751 715 800,367 988,062 638,169 10,382,283 11,059,992 93.87% FUND SURPLUS(DEFICIT) 203,430 986,995 47,210 109,709 1 528,476 12,645 186,358 (131,703)1 134,268 232,576 179,100 131,617 E 1,503,504 763,882 FOX HILL SSA REVENUES 11-000-40-00-4011 IPROPERTY TAXES-FOX HILL SSA 599 1,272 64 576 1,126 88 60 3,786 3,786 100.00% 11-000-45-00-4500 1 INVESTMENT EARNINGS m 01 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 01 1 ON 7 0.00% TOTAL REVENUES:FOX HILL SSA 599 1 1,273 64 577 1,127 89 61 1 1 0 0 m 3,792 3,786 100.17% FOX HILL SSA EXPENDITURES 11-111-54-00-5495 1 OUTSIDE REPAIR&MAINTENANCE 614 767 614 614 767 614 307 51 0 4,346 3,804 114.26% TOTAL FUND REVENUES 599 1,273 64 577 1,127 89 61 1 1 0 0 3,792 3,786 100.17% TOTAL FUND EXPENDITURES 614 1 767 1 614 1 6141 767 1 6141 307 1 1 51 E 4,346 1 3,804 1 114.26% FUND SURPLUS EFICI 599 1 659 703 37 513 678 553 306 1 1 0 51 0 554 18 SUNFLOWER SSA REVENUES 12-000-40-004012 PROPERTY TAXES-SUNFLOWER SS 1,362 1 2,284 1 118 1 1,391 1 1,937 1 84 1 354 - I 1 0 7,530 1 7,530 1 100.00% 12-000-45-00-4500 JINVESTMENTEARNINGS m 01 1 1 1 1 1 1 1 1 1 1 1 1 01 01 01 01 ON 7 0.00% TOTAL REVENUES:SUNFLOWER SSA 1,362 1 2,284 1 1201 1,392 1 1,9381 85 1 355 1 0 1 0 1 0 1 0 1 0 m 7 538 1 7,530 1 100.10% SUNFLOWER SSA EXPENDITURES 12-112-54-00-5495 1 OUTSIDE REPAIR&MAINTENANCE 1,309 1 650 1 1,309 1 1,3091 1,439 1 520 1 385 1 51 1 6,972 1 9,078 1 76.80% TOTAL FUND REVENUES 1,362 2,284 120 1,392 1 1,938 85 355 0 0 0 1 0 0 7,538 7,530 100.10% TOTAL FUND EXPENDITURES 1,309 1 650 1 1,309 1 1,3091 1,439 1 520 1 385 1 1 51 1 6,972 1 9,078 1 76.89 FUND SURPLUS(DEFICITJ m 1,362 1 975 530 83 1 629 (1,354)1 165 385 0 1 0 51 0 m 565 1 (1,548 MOTOR FUEL TAX REVENUES 15-000-41-004112 MOTORFUELTAX 34,752 34,093 31,723 36,973 36,308 32,528 36,140 38,180 35,591 34,224 34,880 33,926 419,318 355,000 118.12% 15-000-41-00-4113 MFT HIGH GROWTH - - - - - - - - 39,197 - - - 39,197 20,000 195.99% 15-000-41-00-4172 ILLINOIS JOBS NOW PROCEEDS 73,122 - 73,122 142,000 51.49% 15-000-45-00-4500 INVESTMENT EARNINGS 29 28 24 25 26 28 51 69 69 68 77 76 570 1,000 57.00% 15-000-46-00-4605 REIMB-OLD JAIL/DWTWN PARKING - - - - - 493,000 0.00% 15-000-46-00-4690 REIMB-MISCELLANEOUS I - - - - - - - - - 8,593 19,500 2,200 30,293 - 0.00% TOTAL REVENUES:MOTOR FUEL TAX 34,781 34,122 31,747 110 120 36,334 32,556 36,191 38,249 74,857 42,884 54,456 36.202 E 562 500 1 1,011,0001 55.64% 6 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) 71 %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-I1 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of'Budget MOTOR FUEL TAX EXPENDITURES 15-155-56-00-5618 SALT - - - - 39,614 32,334 1,551 55,892 129,391 220,000 58.81% 15-155-56-00-5619 SIGNS 1,426 1,966 999 348 27 362 160 962 - 6,248 18,000 34.71% 15-155-56-00-5632 PATCHING - - - - - 47,093 - - - 47,093 50,000 94.19% 15-155-56-00-5633 COLD PATCH - - - - - 1,431 - 1,009 2,310 1,105 5,855 10,600 55.23% 15-155-56-00-5634 HOT PATCH 1,728 2,729 3,044 988 2,045 750 - - - 11,284 13,000 86.80% 15-155-60-00-6072 DOWNTOWN PARKING LOT I - - - - 875 - - - 875 55,000 1.59% 15-155-60-00-6073 GAME FARM ROAD PROJECT 28,200 4,400 6,400 19,177 7,970 1,940 68,086 150,000 45.39% 15-155-60-00-6075 1 RIVER ROAD BRIDGE PROJECT 102 1 920 1 (1,022) 25,000 1 0.00% 15-155-60-00-6079 IROUTE 47 EXPANSION 2,379 1 7,859 1 (10,238) - 119,400 1 0.000/0 TOTAL FUND REVENUES 34,781 34,122 31,747 110,120 36,334 32,556 36,191 38,249 74,857 42,884 54,456 36,202 562,500 1,011,000 55.64% TOTAL FUND EXPENDITURES 28,200 6,128 10,555 5,010 2,861 24,051 18,956 1 77,748 1 1,0091 34,804 1 3,6171 55,892 E 268,831 1 661,000 40.67% FUND SURPLUS EFICI 6,581 27,993 21 192 105,110 33,472 8,505 1 17,235 39,499 73,848 1 8,080 1 50,839 19,689 293,668 1 350,000 MUNICIPAL BUILDING REVENUES 16-000-42-00-4214 IDEVELOPMENT FEES 1,050 1 300 1 750 1 300 1 2,700 1 300 1 300 1 1 - 1,800 1 9000 8,400 1 5,250 1 160.00% 16-000-42-00-4216 IBUILD PROGRAM PEMITS - I I - 1 1501 600 E 750 1 - 0.00% TOTAL REVENUES:MUNICIPAL BUILDING 1,050 300 750 300 2,700 300 300 - 1,950 1,500 9,150 5,250 174.29% MUNICIPAL BUILDING EXPENDITURES 16-160-54-00-5405 1BUILDPROGRAM 1 1501 600 750 0.00% TOTAL FUND REVENUES 1,050 300 750 300 2,700 300 300 1 1,950 1,500 9,150 5,250 174.29% TOTAL FUND EXPENDITURES 150 600 750 FUND SURPLUS EFICIT 1,0501 300 750 300 2,700 300 300 1,800 900 8,400 1 5,250 POLICE CAPITAL REVENUES 20-000-42-00-4214 DEVELOPMENT FEES 1,800 300 1,500 450 5,250 450 450 3,450 1,800 15,450 10,500 147.14% 20-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - - - - - - - 6,000 0.00% 20-000-43-00-4315 DUI FINES 1,127 323 261 136 18 455 155 158 93 119 365 438 3,649 - 0.00% 20-000-43-00-4316 ELECTRONIC CITATION FEE - 184 54 60 70 62 78 46 58 70 - 72 754 - 0.00% 20-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - 1,585 - - 750 - 2,335 5,000 46.70% 20-000-45-00-4500 INVESTMENT EARNINGS 5 4 4 4 4 4 4 7 7 6 3 3 55 - 0.00% 20-000-48-00-4880 1 SALE OF FIXED ASSETS 1,200 12,700 2,500 m 16,400 2- O0/0 TOTAL REVENUES:POLICE CAPITAL 4,132 812 1 1,8191 650 1 5,341 1 971 1 14,972 1 211 1 1581 195 1 7,069 1 2,313 m 38,643 1 21,500 1 179.74% POLICE CAPITAL EXPENDITURES 20-200-54-00-5462 PROFESSIONAL SERVICES 95 - - - - - - 2,350 - - 202 - 2,647 1,500 176.47% 20-200-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - 10,000 0.00% 20-200-56-00-5620 OPERATING SUPPLIES 2,500 0.00% 20-200-60-00-6060 EQUIPMENT 20,000 0.00% 20-200-60-00-6070 VEHICLES 20,000 0.00% TOTAL FUND REVENUES m 4 132 812 1,8191 650 5,341 971 14,972 211 1581 195 7,069 2,313 38,643 21,500 179.74% TOTAL FUND EXPENDITURES m 95 2,350 202 2,647 54,000 4.90% FUND SURPLUS DEFICIT 4,037 812 1,819 650 5 341 1 971 1 14 972 (2,139)1 1581 195 1 6,867 1 2,313 m 35,996 1 (329500 7 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL IACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget PUBLIC WORKS CAPITAL REVENUES 21-000-42-00-4214 DEVELOPMENT FEES 4,400 900 3,500 1,150 12,350 1,150 1,150 8,150 4,200 36,950 24,500 150.82% 21-000-42-00-4216 BUILD PROGRAM PERMITS - - - - - - - - 700 2,800 3,500 - 0.00% 21-000-44-00-4418 MOWING INCOME 419 3,430 2,193 713 (494) 1,790 676 (2,250) (188) - - 6,290 7,900 79.62% 21-000-45-00-4500 INVESTMENT EARNINGS 3 2 2 2 2 2 2 2 2 2 1 1 22 - 0.00% 21-000-48-00-4850 MISCELLANEOUS INCOME - - - - - - - - - 0.00% 21-000-48-00-4880 SALE OF FIXED ASSETS - - - - - - - - - - - - - - 0.00% 21-000-49-00-4922 JTSFR FROM PARK&REC CAPITAL 0 292 292 292 292 292 292 292 292 292 1 292 1 292 1 2920 3,500 1 3,500 1 100.00% TOTAL REVENUES:PW CAPITAL REVENUES m 5,114 1 4,624 1 5,986 1 2,1571 12,1491 39234 1 2,119 1,955 1061 293 1 9,143 1 7,293 m 50,262 1 35 900 1 140.01% PUBLIC WORKS CAPITAL EXPENDITURES 21-000-54-00-5405 BUILD PROGRAM - - - - - - - - - 700 2,800 3,500 - 0.00% 21-211-54-00-5462 PROFESSIONAL SERVICES 980 49 294 245 323 235 98 352 - - 2,576 1,800 143.11% 21-211-54-00-5485 RENTAL&LEASE PURCHASE - - 4,000 - - - 4,000 4,500 88.89% 21-211-56-00-5620 OPERATING SUPPLIES - 2,000 0.00% 21-211-60-00-6060 EQUIPMENT 2,000 0.00% 21-211-60-00-6070 VEHICLES - - 0.00% 21-211-92-00-8000 1PRINCIPLE PAYMENT-PW BUILDING 4,587 1 2,312 2,324 2,336 2,348 2,360 2,373 2,385 2,397 2,410 2,422 E 28,254 28,254 100.00% 21-211-92-00-8050 1 INTEREST PAYMENT-PW BUILDING 9,129 4,546 4,534 4,522 4,510 4,498 4,485 4,473 4,461 4,448 4,435 E 54,041 54,041 10020% TOTAL FUND REVENUES 0 5,114 4,624 5,986 2,157 12,149 3,234 2,119 1,955 1061 293 9,143 7,293 50,262 35,900 140.01% TOTAL FUND EXPENDITURES 13,716 7,838 6,907 7,152 11,103 7,181 7,093 6,956 7,210 1 6,858 700 9,658 E 92,371 92,595 99.76% FUND SURPLUS EFICIT 8,602 (3,214)1 921 (4,995)1 1,046 3,947 (4,974)1 (8,911)1 (7,104)1 6,565 8,443 (2,365)M (42,109)1 56,695 PARK&RECREATION CAPITAL REVENUES 22-000-42-00-4215 PARKS CAPITAL FEES 250 - 500 - - 950 50 - 1,750 1,750 100.00% 22-000-45-00-4500 INVESTMENT EARNINGS 8 8 8 10 37 37 35 38 38 35 38 36 328 80 409.91% 22-000-46-00-4690 REIMBURSEMNT-MISCELLANEOUS - - 10,702 - 10,702 - 0.00% 22-000-48-004880 SALE OF FIXED ASSETS - 900 - - 900 1,000 90.00% TOTAL REVENUES:PARK&RECREATION CAPITAL 258 8 8 1,410 37 10,739 985 38 38 85 38 36 13,680 2,830 483.40% PARK&RECREATION CAPITAL EXPENDITURES 22-222-60-00-6012 CRAWFORD PARK TRAIL - - - - - - 0.00% 22-222-60-00-6035 RAINTREE PARK 120,000 0.00% 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION - 0.00% 22-222-60-00-6060 EQUIPMENT - - - - - - - - - - - - - - 0.00% 22-222-99-00-9921 TRANSFER TO PW CAPITAL 292 292 292 292 292 292 292 292 292 292 292 292 3,500 3,500 100.00% TOTAL FUND REVENUES 258 8 8 1,410 37 10,739 985 38 38 85 38 36 13,680 2,830 483.40% TOTAL FUND EXPENDITURES 292 292 292 292 292 292 292 292 292 292 292 292 3,500 123,500 2.83% FUND SURPLUS DEFICIT 33 284 284 1,118 254 10,447 694 254 254 206 254 255 10,180 (120,67011 CITY-WIDE CAPITAL REVENUES 23-000-41-00-4170 STATE GRANTS - - - - - - - - - - - - - 231,000 0.00% 23-000-42-00-4210 BUILDING PERMITS - - - - - - 1,541 27,412 16,820 45,773 17,600 260.08% 23-000-42-00-4213 ENGINEERING CAPITAL FEES 500 500 100 1,700 100 100 - - 1,100 600 4,700 3,000 156.67% 23-000-42-00-4214 DEVELOPMENT FEES - 85 - 700 1,700 500 4,289 755 - - 8,029 20,000 40.14% 23-000-42-00-4216 BUILD PROGRAM PERMIT - - - - - - - 3,160 11,620 14,780 - 0.00% 23-000-42-00-4222 ROAD CONTRIBUTION FEE 4,000 - 6,000 - 12,000 8,000 4,000 34,000 20,000 170.000/( 23-000-45-00-4500 1 INVESTMENT EARNINGS 2 2 1 2 1 3 1 13 13 13 13 13 13 13 13 114 0.00% 23-000-46-00-4690 1 REIMB-MISCELLANEOUS 4,469 3,560 1,549 1 - - - - 9,578 0.00% 8 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-]1 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 23-000-49-00-4901 TRANSFER FROM GENERAL 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 10,417 125,000 125,000 100.00% TOTAL REVENUES:CITY-WIDE CAPITAL 19,388 14,064 16,919 12,769 25,829 11,029 14,818 10,430 11,185 11,971 50,102 43 470 241,974 416,600 58.081 CITY-WIDE CAPITAL EXPENDITURES 23-230-54-00-5405 IBUILD PROGRAM - - - - - - - - - - 3,160 11,620 14,780 - 0.00% 23-230-60-00-6070 IVEHICLE S - - - - - - - 4,000 0.00% 23-230-60-00-6092 1 SAFE ROUTE TO SCHOOL PROJECT - 1,049 1,171 (2,073) 948 3,780 456 5,330 231,000 2.31% 23-230-97-00-8000 1PRINCIPLE PMT-CLARK PRPTY 125,000 - - - - - - - - - - - 125,000 125,000 100.00% TOTAL FUND REVENUES _ 19,388 14,064 16,919 12,769 25,829 11,029 14,818 10,430 11,185 11,971 50,102 43,470 241,974 416,600 58.08% TOTAL FUND EXPENDITURES E 125,000 1,049 1 1,171 (2,073)1 948 1 3,780 1 3,6161 11,620 E 145,110 1 360 000 1 40.31% FUND SURPLUS EFICIT (105,612)1 14,064 1 16,919 12,769 25,829 1 9,981 1 13,647 1 12,502 1 10,237 1 8,191 1 46,486 1 31,850 E 96,864 1 56,600 DEBT SERVICE REVENUES 42-000-40-00-4006 PROPERTY TAXES-2005A BOND 51,906 106,836 4,056 39,864 105,340 9,360 5,988 - - - - - 323,350 324,179 99.74% 42-000-42-00-4208 RECAPTURE FEES-WATER&SEWE 200 50 125 50 400 50 50 - - - 300 150 1,375 - 0.00% 42-000-45-00-4500 INVESTMENT EARNINGS 0 12 39 40 50 72 62 2 2 2 1 1 283 - 0.00% 42-000-49-00-4901 TRANSFER FROM GENERAL 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 8,645 103,740 103,740 100.00% 42-000-49-00-4985 TRANSFER FROM FOX IND TIFF - - - - - 78,563 214 - - - - - 78,777 - 0.00% TOTAL REVENUES:DEBT SERVICE 60,752 115,542 12,866 48,599 114,434 96,690 14,959 8,647 8,647 8,647 8,946 8,796 507,524 427,919 118.60% DEBT SERVICE EXPENDITURES 42-420-54-00-5498 PAYING AGENT FEES - - - 375 - - - - 375 - - - 749 750 99.87% 42-420-81-00-8000 PRINCIPLE PAYMENT-2004C - - 95,000 - 95,000 95,000 100.00% 42-420-81-00-8050 INTEREST PAYMENT-2004C 4,370 4,370 8,740 8,740 100.00% 42-420-82-00-8000 PRINCIPLE PAYMENT-2005A - 195,000 195,000 195,000 100.00% 42-420-82-00-8050 INTEREST PAYMENT-2005A 64,589 - - - - - 64,589 - - - - 129,179 129,179 100.00% TOTAL FUND REVENUES 60,752 115,542 12,866 48,599 114,434 96,690 14,959 8,647 8,647 8,647 8,946 8,796 507,524 427,919 118.60% TOTAL FUND EXPENDITURES 68,959 375 358,959 375 428,668 428,669 100.00% FUND SURPLUS EFICIT 60,752 46,583 12,866 48,225 114,434 96,690 14,959 (350,313)1 8,273 8 647 8,946 8,796 78,857 750 WATER FUND REVENUES 51-000-40-00-4007 PROPERTY TAXES-2007A BOND 21,434 44,117 1,675 16,461 43,499 3,865 2,473 - - - - 133,524 133,866 99.74% 51-000-42-00-4216 BUILD PROGRAM PERMITS - - - - - - - - - - 3,990 6,650 10,640 - 0.00% 51-000-44-00-4424 WATER SALES 3,611 287,381 2,266 331,018 3,507 293,000 (4,586) 293,672 3,943 250,928 2,569 256,184 1,723,493 1,674,750 102.91% 51-000-44-00-4425 BULK WATER SALES - 950 - - - - (771) - - - 150 - 329 500 65.88% 51-000-44-00-4430 WATER METER SALES 3,405 780 2,235 875 8,550 875 1,360 - - - 5,345 1,940 25,365 25,000 101.46% 51-000-44-00-4440 WATER INFASTRUCTURE FEE 305 115,440 137 115,635 587 115,871 196 116,454 103 115,958 106 115,925 696,716 600,000 116.12% 51-000-44-00-4450 WATER CONNECTION FEE 16,710 7,400 10,640 5,030 34,290 5,030 5,030 - - - 23,650 10,640 118,420 125,000 94.74% 51-000-45-00-4500 INVESTMENT EARNINGS 4 9 19 21 35 22 21 18 21 36 29 48 282 2,000 14.09% 51-000-46-00-4690 REIMB-MISCELLANEOUS - - - - - 1,340 - 430 - - 1,771 - 0.00% 51-000-48-00-4821 BAD DEBT RECOVERY - - - - 3,517 - - - - - - - 3,517 - 0.00% 51-000-48-00-4822 RENTAL INCOME-WATER TOWER 311 2,524 2,524 2,524 4,738 2,524 4,324 4,324 4,324 4,391 4,391 2,591 39,491 50,000 78.98% 51-000-48-00-4850 MISCELLANEOUS INCOME I - - - - - 63 - - - - - 34 1 98 - 0.00% 51-000-49-00-4952 1 TRANSFER FROM SEWER 6,989 6,989 6,989 6,989 1 6,989 1 6,989 6,989 6,989 1 6,989 1 6,989 1 6,989 1 6,9890 83,863 1 83,863 100.00% TOTAL REVENUES:WATER FUND 52,768 1 465,589 1 26,486 478,553 1 105,711 1 429,579 1 15,035 1 421,887 1 15,380 1 378,301 1 47,218 1 401,000 2,837 509 1 2,694,979 105.29% WATER OPERATIONS EXPENSES 51-510-50-00-5010 ISALARIES&WAGES 26,985 1 27,920 1 27,335 1 26,064 1 46,015 1 20,542 1 17,556 1 19,932 1 22,337 1 23,356 1 39,554 1 25,953 0 323,547 1 365,000 1 88.64% 51-510-50-00-5020 JOVERTIME 95 1 22 1 1,130 1 741 1 1,542 1 424 1 632 1 1,825 1 1,009 1 156 E 7,577 1 12,000 63.14% 51-510-52-00-5212 IRETIREMENT PLAN CONTRIBUTIO 2,566 1 2,655 1 2,609 1 2,481 1 4,483 1 2,024 1 1,816 1 1,936 1 2,214 1 2,427 1 3,910 1 2,517 E 31,639 1 37,500 84.37% 9 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 51-510-52-00-5214 FICA CONTRIBUTION 1,984 2,055 2,018 1,915 3,497 1,559 1,405 1,497 1,688 1,854 3,017 1,922 24,410 28,200 86.56% 51-510-54-00-5405 BUILD PROGRAM - - - - - - - - - - 3,990 7,980 11,970 - 0.00% 51-510-54-00-5412 TRAINING&CONFERENCES 330 - - - 330 2,000 16.50% 51-510-54-00-5415 TRAVEL&LODGING - - 278 - - 9 287 1,600 17.92% 51-510-54-00-5426 PUBLISHING&ADVERTISING - 934 - - 119 119 1,172 1,000 117.20% 51-510-54-00-5429 WATER SAMPLES 4,236 - 33 25 - - - - - - - 4,294 14,000 30.67% 51-510-54-00-5430 PRINTING&DUPLICATING - - - - 12 3 - - 8 8 39 8 78 2,500 3.11% 51-510-54-00-5440 TELECOMMUNICATIONS 1,453 1,446 1,495 1,998 1,558 1,550 1,555 1,545 1,619 1,634 1,703 17,557 24,500 71.66% 51-510-54-00-5452 POSTAGE&SHIPPING 3,226 583 2,760 269 1,695 683 287 1,986 316 1,964 3,220 16,989 22,000 77.22% 51-510-54-00-5460 DUES&SUBSCRIPTIONS 435 - - - - - 107 - - - 27 569 1,250 45.56% 51-510-54-00-5462 PROFESSIONAL SERVICES 783 1,411 1,650 2,281 1,331 3,103 272 481 1,360 2,472 1,015 16,159 6,000 269.31% 51-510-54-00-5466 LEGAL SERVICES - - - - - - - - - - - - 2,000 0.00% 51-510-54-00-5480 UTILITIES 11,508 23,852 23,444 16,943 19,367 21,987 19,242 4,935 36,839 23,638 19,149 220,904 304,500 72.55% 51-510-54-00-5483 JULIE SERVICES 1,780 - - - 1,645 - - - - - - 3,426 3,500 97.88% 51-510-54-00-5485 RENTAL&LEASE PURCHASE 33 33 37 33 33 29 33 33 33 33 33 33 396 1,000 39.60% 51-510-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 485 181 684 16 37 238 1,208 2,665 2,174 379 8,067 10,000 80.67% 51-510-54-00-5499 BAD DEBT - - - - - - - - - - - - 6,000 0.00% 51-510-56-00-5600 WEARING APPAREL 93 255 174 259 275 228 106 448 209 174 508 178 2,907 5,000 58.14% 51-510-56-00-5620 OPERATING SUPPLIES 793 2,563 1,969 489 433 712 2,840 425 1,953 814 2,103 15,095 20,500 73.63% 51-510-56-00-5630 SMALL TOOLS&EQUIPMENT 64 (64) - - - 29 - 75 - 10 107 239 459 2,000 22.97% 51-510-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - 265 - - - 90 205 - - 560 1,600 35.00% 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 20 16,563 17,190 28,518 23,630 16,675 15,706 31,220 9,274 21,323 27,341 20,180 227,640 240,000 94.85% 51-510-56-00-5640 REPAIR&MAINTENANCE 59 3,335 3 - 1,665 1,694 531 53 151 - 11 1,267 8,770 9,500 92.31% 51-510-56-00-5664 METERS&PARTS 1,452 465 439 2,326 5,884 1,860 2,367 151 5,653 2,181 783 5,532 29,092 46,000 63.24% 51-510-56-00-5695 GASOLINE - 2,886 1,278 2,914 4,062 2,239 1,685 5,824 1,293 3,866 1,846 3,240 31,133 35,700 87.21% 51-510-60-00-6079 ROUTE 47 EXPANSION - - - - - - - - - - - - - 96,000 0.00% 51-510-75-00-7502 GRANDE RESERVE COURT ORDER 22,989 22,989 22,989 22,989 22,989 22,989 22,989 22,989 22,989 22,989 22,989 22,989 275,865 275,868 100.00% 51-510-83-00-8000 PRINCIPLE PAYMENT-2007A - - - - - - - 10,000 - - - - 10,000 10,000 100.00% 51-510-83-00-8050 INTEREST PAYMENT-2007A - 61,933 61,933 123,866 123,866 100.00% 51-510-85-00-8000 PRINCIPLE PMT-2002 CAP APPREC 285,000 - - 285,000 285,000 100.00% 51-510-86-00-8000 PRINCIPLE PMT-2003 DEBT CERT - - - - - 0.00% 51-510-86-00-8050 INTEREST PMT-2003 DEBT CERT 16,575 16,575 33,150 33,150 100.00% 51-510-87-00-8000 PRINCIPLE PAYMENT-2006A - 70,000 70,000 70,000 100.00% 51-510-87-00-8050 INTEREST PAYMENT-2006A 44,253 44,253 88,506 88,506 100.00% 51-510-88-00-8000 PRINCIPLE PAYMENT-2005C - 90,000 90,000 90,000 100.00% 51-510-88-00-8050 INTEREST PAYMENT-2005C 38,863 38,863 - 77,725 77,725 100.00% 51-510-89-00-8000 PRINCIPLE PAYMENT-IEPA 156300 42,534 - 43,066 85,600 85,600 100.00% 51-510-89-00-8050 INTEREST PAYMENT-IEPA 156300 19,981 - - 19,449 - - 39,430 39,430 100.00% 51-510-99-00-9901 TRANSFER TO GENERAL 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 7,655 91,863 91,863 100.00% TOTAL FUND REVENUES 52,768 465,589 26,486 478,553 105,711 429,579 15,035 421,887 15,380 378,301 47,218 401,000 2,837,509 2 694,979 105.29% TOTAL FUND EXPENSES 353,135 268,835 112,610 189,554 1449283 104,587 101,585 448,522 849809 195,172 145,487 127,453 2,276 032 295719858 88.50% FUND SURPLUS DEFICIT (300,367)1 196,755 (86,124)1 288,999 (38,572)1 324,992 (86,550)1 (26,635)1 (69,428)1 183,129 98,269 273,547 E 561,477 1 123,121 10 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% ]7% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-I1 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET I %of'Budget SEWER FUND REVENUES 52-000-40-00-4009 PROPERTY TAXES-2004B BOND 41,414 85,240 3,236 31,806 84,046 7,468 4,778 257,989 258,650 99.74% 52-000-40-00-4013 PROPERTY TAXES-2005D BOND 221,914 456,751 17,342 170,429 450,354 40,018 25,601 1,382,408 1,385,950 99.74% 52-000-40-00-4014 PROPERTY TAXES-2008 BOND 17,627 36,281 1,378 13,538 35,773 3,179 2,034 - - 109,809 110,090 99.74% 52-000-42-00-4216 BUILD PROGRAM PERMITS - - - - - - - - - 2,000 2,000 4,000 - 0.00% 52-000-44-00-4435 SEWER MAINTENANCE FEES 184 123,655 79 123,755 254 123,734 107 123,964 73 124,324 98 124,538 744,766 714,000 104.31% 52-000-44-00-4455 SW CONNECTION FEES-OPS 800 400 600 200 1,400 200 200 - - 1,000 400 5,200 5,000 104.00% 52-000-44-00-4456 SW CONNECTION FEES-CAPITAL 7,200 3,600 5,400 1,800 12,600 1,800 1,800 9,000 3,600 46,800 30,000 156.00% 52-000-44-00-4457 SW CONNECTION FEES-ROB ROY 294,000 - - - - - 278,000 - - 572,000 600,000 95.33% 52-000-45-00-4500 INVESTMENT EARNINGS 63 129 316 322 365 488 412 89 86 66 38 31 2,405 1,800 133.62% 52-000-46-00-4690 REIMB-MISCELLANEOUS 155 - - - - - - - - - - 1,306 1,461 - 0.00% TOTAL REVENUES:SEWER FUND 583 357 706 056 28 351 341 850 584 793 176 886 312 931 124 053 159 124 390 12 136 131 875 3,1269838 3 105 490 100.69% SEWER OPERATIONS EXPENSES 52-520-50-00-5010 SALARIES&WAGES 18,877 30,792 18,877 14,258 21,387 17,710 11,042 11,042 11,043 11,042 18,153 14,213 198,438 256,000 77.51% 52-520-50-00-5020 OVERTIME 76 - - 49 - - - - - - - 76 201 2,000 10.05% 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,802 2,928 1,795 1,361 2,034 1,684 1,050 1,050 1,064 1,064 1,750 1,378 18,961 25,000 75.84% 52-520-52-00-5214 FICA CONTRIBUTION 1,391 2,297 1,401 1,051 1,584 1,204 826 826 826 826 1,365 1,064 14,662 20,230 72.48% 52-520-54-00-5405 BUILD PROGRAM - - - - - - - - - - 2,000 2,000 4,000 - 0.00% 52-520-54-00-5412 TRAINING&CONFERENCES - - 500 0.00% 52-520-54-00-5415 TRAVEL&LODGING - - - - - - - - - - - - 500 0.00% 52-520-54-00-5440 TELECOMMUNICATIONS 129 127 133 132 125 130 127 127 131 134 267 1,563 1,800 86.85% 52-520-54-00-5462 PROFESSIONAL SERVICES 45 237 46 604 56 144 35 2,727 153 1,572 104 5,725 5,000 114.49% 52-520-54-00-5480 UTILITIES 1,331 1,278 1,322 1,296 1,146 1,477 1,837 1,688 3,150 2,168 2,836 19,529 40,000 48.82% 52-520-54-00-5485 RENTAL&LEASE PURCHASE 33 33 33 33 33 33 33 33 33 33 33 33 396 1,000 39.60% 52-520-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 243 684 - 541 52 26 313 1,088 64 3,011 4,000 75.27% 52-520-56-00-5600 WEARING APPAREL 93 144 174 259 126 228 270 152 244 174 606 178 2,648 2,500 105.92% 52-520-56-00-5610 OFFICE SUPPLIES 44 - - - - - 450 - 24 - - 519 2,000 25.93% 52-520-56-00-5613 LIFT STATION MAINTENANCE 702 1,000 2,241 3,153 7,227 - - - - 403 30 14,755 15,000 98.37% 52-520-56-00-5620 OPERATING SUPPLIES 425 558 806 419 154 146 122 161 359 368 78 3,595 4,500 79.88% 52-520-56-00-5630 SMALL TOOLS&EQUIPMENT 64 462 - - - (64) - - - 26 79 213 781 2,500 31.23% 52-520-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE I - - - - 70 - - - - - - - 70 1,200 5.83% 52-520-56-00-5640 REPAIR&MAINTENANCE 119 905 1 459 232 137 60 778 523 1,819 157 5,189 25,000 20.76% 52-520-56-00-5695 GASOLINE 2,886 1,278 2,914 4,062 2,185 1,685 3,235 1,293 3,866 1,846 3,240 28,490 27,300 104.36% 52-520-56-00-5699 BAD DEBT - - - - - - - - - - - - 1,500 0.00% 52-520-60-00-6079 ROUTE 47 EXPANSION - 24,600 0.00% 52-520-75-00-7500 LENNAR-RA INTREE SWR RECAP 30,996 - 30,996 30,996 100.00% 52-520-84-00-8000 PRINCIPLE PAYMENT-2004B - - 160,000 160,000 160,000 100.00% 52-520-84-00-8050 INTEREST PAYMENT-2004B 49,325 49,325 - 98,650 98,650 100.00% 52-520-90-00-8000 PRINCIPLE PAYMENT-2003HZRB - - - 95,000 95,000 95,000 100.00% 52-520-90-00-8050 INTEREST PAYMENT-2003IRRB 35,071 - 35,071 70,142 70,143 100.00% 52-520-91-00-8000 PRINCIPLE PAYMENT-2004A - - 170,000 - 170,000 170,000 100.00% 52-520-91-00-8050 INTEREST PAYMENT-2004A 12,046 12,046 24,093 24,093 100.00% 52-520-92-00-8000 PRINCIPAL 2011 REFUNDING - - - - 0.00% 52-520-92-00-8050 INTEREST 2011 REFUNDING 66,281 66,281 - 0.00% 52-520-93-00-8000 PRINCIPLE PAYMENT-2005D - - - - 1,000,000 0.00% 52-520-93-00-8050 INTEREST PAYMENT-2005D 192,975 139,371 332,346 385,950 86.11% 52-520-94-00-8050 INTEREST PAYMENT-2008 REF 55,045 - 39,755 - 94,800 110,090 86.11% 52-520-95-00-8000 PRINCIPLE PAYMENT-IEPA 01300 - 18,155 - 18,480 36,635 36,635 100.00% 52-520-95-00-8050 INTEREST PAYMENT-IEPA 01300 1,335 - 1,010 - 2,345 2,344 100.06% 52-520-96-00-8000 PRINCIPLE PAYMENT-IEPA 115300 42,883 1 - 43,446 86,329 1 86,329 1 100.00% 52-520-96-00-8050 JINTEREST PAYMENT-IEPA 115300 E - 10,642 1 10,079 20,721 1 20,721 1 100.00% 52-520-99-00-9901 1 TRANSFER TO GENERAL m 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 6,920 83,045 83,045 1 100.00% 11 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year B% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 52-520-99-00-9952 TRANSFER TO WATER 6,989 6,989 6,989 6,989 6,989 6,989 6,989 6,989 6,989 6,989 6,989 6,989 83,863 83,863 100.00% TOTAL FUND REVENUES 583,357 706,056 28,351 341,850 584,793 176,886 312,931 124,053 159 124,390 12,136 131,875 3,126 838 3,105,490 100.69% TOTAL FUND EXPENSES 67,241 365,636 96,134 92,152 49,952 45,829 210,516 490,583 183,482 35,595 100,818 39,840 1,777,778 2,919,989 60.88% FUND SURPLUS EFICIT 516,117 1 340,420 (67,783)1 249,698 1 534,841 1 131,057 1 102,415 (366,530)1 183 323 88,795 88,682 92,035 E 1,349,060 185,501 LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS - - - - - 400,000 - - 400,000 400,000 100.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) FE3'0E77 - - - - - - - - - - 0.00% 72-000-47-00-4703 AUTUMN CREEK 2,051 1,026 11,281 1,026 1,026 7,179 4,102 30,767 20,000 153.84% 72-000-47-00-4704 BLACKBERRY WOODS - - - - - - - - 500 0.00% TOTAL REVENUES:LAND CASH 2,051 1,026 11,281 1,026 1 026 400 000 7,179 4 102 430,767 420-';00 102.44% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 11,000 - - - - - - - 11,000 11,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 3,746 15,131 24 69,599 305,626 270,000 113.19% 72-720-60-00-6044 HOPKINS PARK - - - - - - - - - - - 0.00% 72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - - - - - 0.00% 72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 20,084 20,084 100.00% TOTAL FUND REVENUES 3,077 - 2,051 1,026 11,281 1,026 1,026 400 000 7,179 4,102 430,767 420,500 102.44% TOTAL FUND EXPENDITURES E 80,552 4,847 56,091 62,331 2,632 13,219 20,170 5,419 16,805 1 1,674 1 1,6981 71,273 E 336,710 1 301,084 1 111.83% FUND SURPLUS EFICIT 77,475 4,847 (54,040)1 61,306 8,650 12,193 (19,145)1 (5,419)1 383,195 1,674 5,481 (67,171)M 94,057 1 119,416 PARK&RECREATION REVENUES 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 400 - - - - 6,935 - 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 4,580 4,829 2,473 3,469 383 41,756 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 2,867 2,060 12,900 3,588 688 124,164 - 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 - 180 3,342 2,118 5,613 53,905 180,000 29.95% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - - - - 2,243 38,939 30,000 129.80% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 - 100,960 135,000 74.79% 79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 20 21 19 20 20 175 300 58.21% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - - - - - - - 3,336 - 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 250 250 15,250 275 275 54,490 86,000 63.36% 79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 - - - 2,250 15 27,143 - 0.00% 79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 670 630 - 580 135 4,314 11,200 38.51% 79-000-48-00-4850 IMISCELLANEOUS INCOME 18 486 1,376 180 638 40 - 846 252 3,195 7,031 1 500 1406.10% 79-000-49-00-4901 1 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 61,059 61,059 61,059 61,059 61,059 736,710 732,710 100.55% TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 79 673 69,846 69 029 95,888 73,611 73,626 1,199,856 1 175 710 102.05% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 27,749 27,699 27,699 41,549 29,906 366,411 370,000 99.03% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - - - - - - 16,934 17,000 99.61% 79-790-50-00-5020 OVERTIME - - - - - - 30 - - - 20 - 50 3,000 1.67% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 2,653 2,685 2,685 4,022 2,897 35,144 37,730 93.15% 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 2,069 2,067 2,068 3,122 2,234 28,648 30,000 95.49% 79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 1,535 - 935 - 30 4 2,604 2,600 100.15% 79-790-54-00-5415 TRAVEL&LODGING - - - - - 144 - - - 188 - 332 750 44.31% 79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 329 329 (73) 337 349 2,989 3,780 79.07% 79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 - - 186 45 77 831 4,500 18.47% 79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) - 416 185 - - 637 2,209 4,000 55.23% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 178 221 (1,424) - 211 2,500 8.42% 12 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 79-790-56-00-5600 WEARING APPAREL 336 317 155 155 229 320 124 581 862 575 212 3,867 4,100 94.31% 79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 - - 171 - - - 293 300 97.72% 79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 572 286 99 7,144 1,420 23,500 22,500 104.45% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 - 240 70 165 742 1,474 2,250 65.49% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - - - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 11,227 1,257 7,323 1,884 2,625 1,259 47,541 48,000 99.04% TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 38,378 51,152 35,348 42,723 34,056 59,821 39 738 533,038 553,510 96.30% RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 14,692 14,692 14,692 25,872 15,090 197,199 190,000 103.79% 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 1,649 949 1,275 2,121 1,059 17,061 25,000 68.24% 79-795-50-00-5020 OVERTIME - - - - - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - - - - - 792 11,456 12,500 91.65% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 1,930 1,690 1,890 3,055 2,130 22,483 25,000 89.93% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 1,618 482 511 1,082 2,618 942 16,857 25,000 67.43% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 1,827 1,728 1,675 1,732 3,016 1,819 23,047 22,000 104.76% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 1,371 1,286 1,370 2,472 1,452 19,518 20,000 97.59% 79-795-52-00-5216 GROUP HEALTH INSURANCE - - - 0.00% 79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - - - 220 - 120 91 581 2,000 29.06% 79-795-54-00-5415 TRAVEL&LODGING - - - - 10 348 10 369 1,000 36.88% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - - 8,304 - 192 - 10,241 27,026 27,000 100.10% 79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 227 249 655 228 231 2,616 4,300 60.85% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - 143 42 - 185 1,000 18.50% 79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 800 - 257 - - 947 3,128 8,000 39.11% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,947 4,005 4,669 6,757 3,916 4,005 69,642 47,000 148.18% 79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 614 - 1,419 809 694 9,166 22,000 41.66% 79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 25 - - 1,663 210 427 2,370 4,500 52.67% 79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 162 1,100 - - - 1,262 1,500 84.13% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 106 - - - - - - - - 106 1,000 10.57% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 203 751 950 715 579 9,388 7,000 134.11% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 100 - - - - 84,982 100,000 84.98% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 5,542 96 7,856 4,286 6,879 40,996 55,000 74.54% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 - - 350 - 4,275 16,150 18,000 89.72% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 116 - 150 849 1,987 3,000 66.23% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 80 80 111 87 1,203 6,446 5,500 117.19% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 1,446 - - 76 1,522 500 304.35% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 399 19 139 52 899 2,000 44.95% 79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00% 79-795-56-00-5690 1 SUPPLIES-GRANT REIMBURSABLE 500 1 0.00% 79-795-56-00-5695 IGASOLINE 44 1 81 1 84 1 72 1 340 1 - 135 1 31 1 31 1 42 1 57 E 917 1 3,000 1 30.58% TOTAL EXPENDITURES:RECREATION DEPT 36,403 44,816 87 084 59,580 69,313 37,739 36,249 41,576 28,275 42,316 50,160 53,848 587,359 635,700 92.40% 13 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 69,029 95,888 73,611 73,626 1,199,856 1,175,710 102.05% TOTAL FUND EXPENDITURES 70,577 97,763 1329351 100,494 1279833 76,117 87,401 76,924 709998 76,373 109,981 93,586 1,120,397 191899210 94.21% FUND SURPLUS EFICIT 116,039 8,049 289767 (10,585)1 15,038 33,275 (7,729)1 (7,078)1 (1,969)1 19,515 369370 19 960 79,459 (13,500) RECREATION CENTER REVENUES 80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 7,895 9,507 9,900 11,188 6,255 97,070 125,000 77.66% 80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 643 855 1,057 1,127 1,117 1,002 10,661 12,500 85.28% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 41,121 45,357 38,722 37,252 37,841 465,488 410,000 113.53% 80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 771 789 931 1,210 746 8,939 3,500 255.40% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 1,585 2,417 2,604 2,507 1,753 30,938 35,000 88.40% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 52 257 1,439 - 622 - 4,910 15,000 32.73% 80-000-44-00-4448 TANNIN G SESSION FEES 575 129 160 108 115 70 123 198 253 190 255 A48 2,489 2,500 99.54% 80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 1,106 919 2,396 3,522 888 13,467 5,000 269.33% 80-000-48-00-4845 DONATIONS 230 - - 295 - - 135 100 - - - 760 2,000 38.00% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 1 5 37 4 90 297 500 59.30% TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54 413 53,706 63 251 56,999 55,128 635,017 611 000 103.93% RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 2,000 2,000 2,000 3,000 2,000 29,140 34,200 85.20% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 6,502 6,611 6,410 9,945 6,499 88,375 98,000 90.18% 80-800-50-00-5020 OVERTIME - - - - - - - - - - - - - 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 3,120 2,456 3,385 4,865 1,504 31,076 35,000 88.79% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 2,786 4,175 4,217 6,825 4,284 54,043 65,000 83.14% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,043 956 562 504 1,038 737 856 798 703 922 1,368 779 10,266 10,000 102.66% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 1,110 1,174 1,233 1,893 1,101 15,552 17,708 87.83% 80-800-54-00-5415 TRAVEL&LODGING - - - - - - - - - - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - - 192 - - 192 1,500 12.80% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 288 298 279 281 281 2,921 3,600 81.14% 80-800-54-00-5447 SCHOLARSHIPS - - - - - - - - - - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - - - - - - 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 1,556 807 841 878 955 1,515 14,902 17,700 84.19% 80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 6,220 736 3,606 8,499 2,298 4,082 42,491 49,000 86.72% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 18,698 18,741 18,798 18,730 396 223,618 226,500 98.73% 80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 114 - - - - - - - - 114 200 57.20% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 361 447 - - - 527 315 35,096 794 - 37,540 21,200 177.07% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 450 305 338 328 296 4,727 5,500 85.95% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - - - - - - 61,503 53,680 114.57% 80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 260 779 781 612 1,434 11,865 17,000 69.79% 80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 319 281 1,140 669 635 6,302 6,300 100.03% 80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 116 - 33 - - 892 2,600 34.29% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 957 296 291 990 519 582 1,296 670 224 534 6,915 6,200 111.54% 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - - - - 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 - - - - - 1,000 1,000 100.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 362 701 996 422 318 119 547 1,984 1,927 3,129 10,506 11,000 95.50% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - - - - - 30 - 30 50 59.90% 80-800-56-00-5695 GASOLINE - 44 81 84 72 - - - - - - - 282 300 93.84% TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 53,706 63,251 56,999 559128 48,913 635,017 611,000 103.93% TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 51,570 39,100 44,126 86,854 54,742 28,468 654,252 691,738 94.58% FUND SURPLUS EFICIT (30,783)1 6,620 (30,016)1 6,320 (5,667)1 6,744 1 2,843 1 14,606 1 19,124 (29,855)1 386 1 20,444 (19,234)1 80 738 14 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-I1 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget LIBRARY OPERATIONS REVENUES 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 108,080 222,457 8,329 82,993 219,338 19,487 12,461 - 673,145 675,000 99.73% 82-000-40-00-4012 PROPERTY TAXES-FOX IND TIF - - - - - - - - 19,331 - - 19,331 - 0.00% 82-000-41-00-4120 PERSONAL PROPERTY TAX 755 700 175 1,170 169 720 201 1,106 4,997 5,000 99.93% 82-000-41-00-4170 STATE GRANTS - - - - - - 17,231 - - - - 17,231 17,200 100.18% 82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - - 2,175 - 3,975 250 - - 325 - - 7,600 8,000 95.00% 82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 980 527 1,069 995 1,044 1,071 12,864 13,000 98.95% 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 515 592 865 1,265 373 1,844 11,814 8,000 147.68% 82-000-44-00-4422 COPY FEES 320 332 347 263 328 258 171 183 321 264 203 454 3,444 3,000 114.79% 82-000-44-00-4440 PROGRAM FEES 20 23 - 20 - - 47 - - - - - 110 2,000 5.50% 82-000-45-00-4500 INVESTMENT EARNINGS 1 7 10 9 13 20 19 27 35 83 87 81 393 250 157.34% 82-000-48-00-4820 RENTAL INCOME 111 140 185 320 217 489 151 112 167 261 320 222 2,695 1,500 179.67% 82-000-48-00-4824 DVD RENTAL INCOME 441 601 458 560 387 434 444 348 415 420 518 391 5,416 4,000 135.40% 82-000-48-00-4832 MEMORIALS 1,000 400 - 1,120 161 1,065 - 130 411 110 1,723 AQ3 6,119 - 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 7 40 72 62 133 130 17 48 110 49 48 815 0.00% 82-000-48-00-4881 SALE OF BOOKS - - - - - - - - - - - 0.00% 82-000-49-00-4901 TRANSFER FROM GENERAL - - - - - 328,644 - - - 500 - 332,500 332,500 100.00% TOTAL REVENUES:LIBRARY 113,557 227,366 11,780 90,321 223,086 357,086 15 055 19,366 23 442 4,273 4,518 1,098,474. 1 069 450 102.71% LIBRARY OPERATIONS EXPENDITURES 82-820-50-00-5010 SALARIES&WAGES 18,661 19,302 18,707 18,707 28,060 18,707 18,707 18,707 18,707 18,707 28,060 18,707 243,736 241,000 101.14% 82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 14,414 13,869 12,786 14,420 20,404 14,359 187,446 193,000 97.12% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,775 1,836 1,779 1,779 2,669 1,779 1,779 1,779 1,803 1,803 2,705 1,803 23,289 22,500 103.51% 82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 2,478 2,436 2,354 2,485 3,648 2,475 32,323 40,000 80.81% 82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 - 14,590 7,295 7,295 7,295 7,295 7,295 6,893 6,893 79,441 87,975 90.30% 82-820-52-00-5222 GROUP LIFE INSURANCE 63 63 127 63 63 63 63 63 63 63 697 1,000 69.69% 82-820-52-00-5223 DENTAL&VISION INSURANCE 575 575 1,151 575 575 575 575 575 523 523 6,225 6,950 89.56% 82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - - - - - - - 0.00% 82-820-54-00-5415 TRAVEL&LODGING 77 41 118 500 23.55% 82-820-54-00-5423 PUBLIC RELATIONS - - 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 694 705 699 700 702 709 724 724 732 728 747 7,862 8,500 92.49% 82-820-54-00-5452 POSTAGE&SHIPPING - - - - - - 27 - 198 11 270 506 2,000 25.28% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - - (234) 195 - 2,286 4,010 995 195 - - 7,447 14,000 53.19% 82-820-54-00-5462 PROFESSIONAL SERVICES 1,746 1,960 2,444 2,820 1,638 1,349 2,922 1,484 6,712 1,101 175 24,352 29,000 83.97% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 7 4,247 214 7 3,393 - 16,956 3,385 - - 28,210 30,000 94.03% 82-820-54-00-5480 UTILITIES 582 276 283 236 614 540 1,086 1,364 1,785 1,137 7,903 15,000 52.69% 82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - - - - - - - - - - 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 139 1,594 444 - 1,394 192 513 4,276 4,000 106.90% 82-820-56-00-5610 OFFICE SUPPLIES 1,053 - 433 644 674 191 174 440 - 168 3,778 8,000 47.22% 82-820-56-00-5620 OPERATING SUPPLIES 631 579 248 469 238 706 308 - 994 520 4,694 9,000 52.15% 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - - - - 0.00% 82-820-56-00-5640 REPAIR&MAINTENANCE - - - 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING 162 8 9 45 225 2,000 11.23% 82-820-56-00-5676 EMPLOYEE RECOGNITION - - - 0.00% 82-820-56-00-5680 ADULT BOOKS 0.00% 82-820-56-00-5681 JUVENILE BOOKS 0.00% 82-820-56-00-5682 REFERENCE BOOKS 0.00% 82-820-56-00-5683 AUDIO BOOKS 0.00% 82-820-56-00-5684 1 COMPACT DISCS&OTHER MUSIC 0.00% 82-820-56-00-5685 DVD'S 1 115 1 354 1 277 1 291 E 1,037 1 2,000 1 51.83% 15 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 143 - 905 807 473 157 95 425 632 507 4,144 8,000 51.80% 82-820-56-00-5698 MEMORIALS&GIFTS 453 485 154 374 881 400 244 242 349 1,391 4,974 - 0.00% 82-820-56-00-5699 MISCELLANEOUS 38 - - - - - - - 13 51 250 20.49% 82-820-70-00-7799 CONTINGENCIES - 30 94 124 1,000 12.35% 82-820-99-00-9984 TRANSFER TO LIBRARY DVLP - 332,519 - - - - - - - - 332,519 1 332,500 1 10021% TOTAL FUND REVENUES 4F 113,557 227,366 11,780 1 MW 90,321 223,086 357,086 15,055 19,366 23,442 1 4,273 4,518 8,623 1,098,474 1 069 450 102.71% TOTAL FUND EXPENDITURES 39,207 50,713 49,851 1 378,509 78,445 52,219 56,487 54,402 67,044 1 59,728 68,215 50,555 1,005,374 1 060 275 94.82e/a FUND SURPLUS DEFICIT 74,351 1 176,654 (38,071)1 (288,187)1 144,641 1 304,867 41,432 (35,036)1 (43,601)1 (55,455)1 63,697 (41,932)M 93,100 1 9,175 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 IPROPERTY TAXES 115,416 237,557 8,894 88,627 234,227 20,810 13,307 718,839 720,800 99.73% 83-000-45-00-4500 JINVESTMENT EARNINGS 8 1 61 8 1 13 1 25 1 40 1 32 1 71 1 1 m 140 1 - 0.00% TOTAL REVENUES:LIBRARY DEBT SERVICE E 115,4161 237,565 1 8,900 1 88,635 1 234 240 1 20,836 1 13,347 1 32 1 71 1 1 m 718,978 1 720,800 1 99.73o/o LIBRARY DEBT SERVICE EXPENDITURES 83-830-83-00-8000 PRINCIPLE PAYMENT-2005B 175,000 175,000 175,000 100.00% 83-830-83-00-8050 INTEREST PAYMENT-2005B 158,063 158,063 316,125 316,125 100.00% 83-830-84-00-8000 PRINCIPLE PAYMENT-2006 175,000 175,000 175,000 100.00% 83-830-84-00-8050 INTEREST PAYMENT-2006 27,338 27,338 54,675 54,675 100.00% muTOTAL FUND REVENUES 115,416 237,565 8,900 88,635 1 234,240 20,836 13,347 4V 32 7 718,978 720,800 99.75% I TOTAL FUND EXPENDITURES 185,400 535,400 720,800 720,800 100.09 FUND SURPLUS(DEFICIT) E 115,4161 52,165 1 8,9001 88,635 1 234,240 1 20,836 1 13,347 1 (535,368)1 7 1 1 1 - m (1,822) - LIBRARY CAPITAL REVENUES 84-000-42-00-4212 DEVELOPMENT FEES 875 - - 2,175 - 3,975 250 325 4,650 12,250 8,000 153.13% 84-000-45-00-4500 JINVESTMENT EARNINGS 13 12 13 14 14 4 - - 0 0 71 500 14.14% 84-000-49-00-4982 1 TRANSFER FROM LIBRARY OPS - - 332,519 - - - - - 332,519 332,500 100.01% TOTAL REVENUES:LIBRARY CAPITAL 888 12 13 334,708 14 3,979 250 325 0 4,650 344,840 341,000 267.27% LIBRARY CAPITAL EXPENDITURES 84-840-60-00-6020 IBUILDINGS AND STRUCTURES 3,130 7,835 10,965 4,000 274.13% 84-840-99-00-9901 1 TRANSFER TO GENERAL 328,644 1 - 500 3,356 332,500 332,500 100.000/0 TOTAL FUND REVENUES 888 12 13 1 334,708 14 3,979 250 325 0 4,650 344,840 341 000 101.13% TOTAL FUND EXPENDITURES 3,130 7,835 328,644 500 3,356 343,465 336 500 102.07% FUND SURPLUS(DEFICIT) 888 (3,118) 13 334,708 (7,821) (324,665) 250 - (175) 0 1,294 1,375 4,500 FOX INDUSTRIAL TIF REVENUES 85-000-40-00-4085 IPROPERTY TAXES-FOX IND 0 22,114 111,327 6,311 9,005 103,412 1,045 5,837 259,052 0.00% 85-000-45-00-4500 JINVESTMENT EARNINGS m 15 1 21 1 45 1 47 1 47 1 55 1 45 1 275 1 0.00% TOTAL REVENUES:FOX INDUSTRIAL TIF m 22,130 1 111,349 1 6,356 1 9,052 1 103,459 1 1 100 1 5,882 1 259,327 0.00% FOX INDUSTRIAL TIF EXPENDITURES 85-850-54-00-5420 ADMINISTRATIVE FEES - 214 - 907 74 1,138 1,232 3,565 0.00% 85-850-56-00-5619 SIGNS - - - 6,050 11,236 (6,050) 11,236 0.00% 85-850-98-00-8000 PRINCIPLE PAYMENT-2002 - - 70,000 70,000 0.00% 85-850-98-00-8050 INTEREST PAYMENT-2002 3,391 - 3,391 6,783 0.00% 85-850-99-00-9942 TRANSFER TO DEBT SERVICE - 78,563 214 - 78,777 0.00% 85-850-99-00-9999 TIF LIQUIDATION TRANSFER I - - - - - - - 658,757 658,757 0.00% 16 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING APRIL 30,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-I1 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget TOTAL FUND REVENUES 22,130 111,349 6,356 9,052 1 103,459 11100 5,882 259,327 0.00% TOTAL FUND EXPENDITURES 3,391 214 907 1 74 85,750 86,074 652,707 829,116 0.00% FUND SURPLUS(DEFICIT) 18,738 111,135 6,356 1 8,145 1 103,385 1 (84,651) (80,191) (652,707) - I - I - E (569,790)1 1 COUNTRYSIDE TIF REVENUES 87-000-40-00-4087 IPROPERTY TAXES-CNTRYSDE 4,188 0 4,188 1 6,2501 67.02% 87-000-45-00-4500 JINVESTMENT EARNINGS 37 1 106 1 288 1 288 1 285 1 273 1 223 1 307 1 237 1 218 1 235 1 221 E 2,718 1 4,000 67.94% TOTAL REVENUES:COUNTRYSIDE TIF 37 106 288 288 285 4,461 223 307 237 218 235 221 E 6,906 10,250 134.96% COUNTRYSIDE TIF EXPENDITURES 87-870-54-00-5420 ADMINISTRATIVE FEES 93 - - - 185 409 - - - - 190 877 1,000 87.67% 87-870-54-00-5498 PAYING AGENT FEES - - - 375 - 375 400 93.63% 87-870-80-00-8000 PRINCIPLE PAYMENT-2005 - 175,000 - 175,000 175,000 100.00% 87-870-80-00-8050 INTEREST PAYMENT-2005 65,571 - - - - - 65,571 - - - - - 131,143 131,143 100.00% TOTAL FUND REVENUES 37 106 288 288 285 4,461 223 307 237 218 235 221 6,906 10,250 67.38% TOTAL FUND EXPENDITURES 65,571 93 185 240,980 375 190 307,394 307,543 99.95% FUND SURPLUS(DEFICIT) E (65,535)1 13 1 288 1 288 1 285 1 4,276 1 (2409757) 307 1 237 1 218 1 (139)1 31 E (300,488) (2979293) DOWNTOWN TIF REVENUES 88-000-40-00-4088 IPROPERTY TAXES-DOWNTOWN TIFE 4,450 1 38,640 1 1,232 1 923 1 19,0541 1,688 1 1,821 1 - 67,807 1 88,550 1 76.58% 88-000-45-00-4500 JINVESTMENT EARNINGS m 61 71 15 1 15 1 15 1 19 1 161 91 91 71 41 3 E 126 0.00% TOTAL REVENUES:DOWNTOWN TIF 4,455 38,647 1 247 939 19 069 1 1 707 1 1,8371 9 1 91 71 41 3 E 67,933 1 88 550 1 76.72% DOWNTOWN TIF EXPENDITURES 88-880-54-00-5420 1 ADMINISTRATIVE FEES - 879 370 555 1,314 1,203 779 (4,782) - 49 - 366 1,500 24.38% 88-880-54-00-5466 ILEGAL SERVICES - - - - - - 5,097 1,967 3,127 95 10,285 10,000 102.85% 88-880-60-00-6000 1PROJECT COSTS - - 36 5,898 5,934 10,000 59.34% 88-880-60-00-6079 IROUTE 47 EXPANSION - - - - - - - - - - 515,340 0.00% TOTAL FUND REVENUES 4,455 38,647 1,2471 939 19,069 1,707 1,837 9 9 1 7 4 3 67,933 88,550 76.72% TOTAL FUND EXPENDITURES 879 370 555 1 314 1,203 779 315 1 1,967 3,212 5,993 16,585 536,840 FUND SURPLUS EFICIT 4,455 37,769 877 384 1 17 755 1 504 1 1,058 306 9 1,960 3,208 (5,990)M 51,349 (448,20M 17 UNITED CITY OF YORKVILLE STATEMENT OF GENERAL FUND REVENUES, EXPENDITURES AND TRANSFERS For the Period Ending April 30, 2012 * % of April YTD YTD to FY 2012 Actual Actual Budget Budget Revenues Local Taxes Property Taxes - 2,709,935 101.6% 2,665,964 Municipal Sales Tax 168,189 2,548,094 99.9% 2,550,000 Non-Home Rule Sales Tax 121,262 121,262 0.0% - Electric Utility Tax - 591,849 100.0% 591,600 Natural Gas Tax - 262,188 90.2% 290,700 Telecommunications/Telephone Utility Tax 41,369 510,469 95.3% 535,500 Cable Franchise Fees - 226,286 110.9% 204,000 Hotel Tax 3,211 50,051 163.6% 30,600 Amusement Tax 179 118,609 88.5% 134,000 Admissions Tax - 190,627 100.3% 190,000 Business District Tax 18,258 300,804 100.3% 300,000 Auto Rental Tax 721 9,559 133.9% 7,140 Para Mutuel Tax - 21,033 140.2% 15,000 Total Taxes 353,189 7,660,764 101.9% 7,514,504 Intergovernmental State Income Tax 87,647 1,209,731 90.3% 1,340,000 Local Use Tax 19,641 248,612 118.4% 210,000 Road&Bridge Tax - 166,896 101.6% 164,296 Personal Property Replacement Tax 3,337 15,833 121.8% 13,000 Other Intergovernmental - 19,306 172.4% 11,200 Total Intergovernmental 110,625 1,660,378 95.5% 1,738,496 Licenses and Permits Liquor Licenses 31,333 43,420 108.6% 40,000 Building Permits - 122,400 100.0% 122,400 Other Licenses &Permits 1,663 6,256 192.5% 3,250 Total Licenses & Permits 32,996 172,076 103.9% 165,650 Fines and Forfeits Traffic Fines 6,206 76,234 80.2% 95,000 Administrative Adjudication 1,662 24,206 80.7% 30,000 Police Tows 8,500 85,250 94.7% 90,000 Total Fines and Forfeits 16,367 185,690 86.4% 215,000 18 UNITED CITY OF YORKVILLE STATEMENT OF GENERAL FUND REVENUES, EXPENDITURES AND TRANSFERS For the Period Ending April 30, 2012 * % of April YTD YTD to FY 2012 Actual Actual Budget Budget Charges for Services Garbage Surcharge 205,172 1,231,511 104.8% 1,175,000 Collection Fee - YBSD - - 0.0% 123,932 Other Services 15 525 10.5% 5,000 Total Charges for Services 205,187 1,232,036 94.5% 1,303,932 Investment Earnings 548 5,102 255.1% 2,000 Reimb/Miscellaneous/Other Financing Sources Reimb - Legal Expenses 76 27,915 232.6% 12,000 Reimb - Engineering Expenses 7,519 19,047 0.0% - Reimb - Traffic Signal - 28,582 190.5% 15,000 Reimb - Health Ins Contributions 19,614 259,063 97.8% 264,800 Other Reimbursements 260 93,940 191.7% 49,000 Rental Income 500 8,460 94.0% 9,000 Miscellaneous Income 3,300 5,242 74.9% 7,000 Transfers In 19,605 527,492 100.0% 527,492 Total Miscellaneous 50,873 969,740 109.7% 884,292 Total Revenues and Transfers 769,786 11,885,787 100.5% 11,823,874 Expenditures Administration 43,808 467,916 95.6% 489,551 Salaries 24,957 305,433 111.7% 273,395 Benefits 4,017 48,738 108.1% 45,106 Contractual Services 14,304 105,965 68.3% 155,100 Supplies 529 7,779 48.8% 15,950 Finance 20,016 282,058 88.0% 320,505 Salaries 12,812 169,623 96.9% 175,000 Benefits 2,249 29,493 96.7% 30,505 Contractual Services 4,000 78,901 72.2% 109,250 Supplies 955 4,042 70.3% 5,750 Community Relations - 333 100.0% 333 Salaries - - 0.0% - Benefits - - 0.0% - Contractual Services - 333 100.0% 333 Supplies - - 0.0% - 19 UNITED CITY OF YORKVILLE STATEMENT OF GENERAL FUND REVENUES, EXPENDITURES AND TRANSFERS For the Period Ending April 30, 2012 * % of April YTD YTD to FY 2012 Actual Actual Budget Budget Engineering 137 95,826 37.9% 253,136 Salaries - 78,123 45.3% 172,500 Benefits - 13,348 44.9% 29,736 Contractual Services 137 4,348 10.3% 42,100 Supplies - 7 0.1% 8,800 Police 194,908 2,809,125 93.1% 3,018,230 Salaries 148,283 1,931,998 94.1% 2,052,500 Overtime 2,847 89,643 119.5% 75,000 Benefits 11,927 520,942 92.9% 560,900 Contractual Services 8,419 146,625 77.2% 190,010 Supplies 23,432 119,918 85.8% 139,820 Community Development 17,465 306,314 81.6% 375,610 Salaries 13,345 188,679 78.6% 240,000 Benefits 2,273 31,521 70.8% 44,535 Contractual Services 1,736 82,603 97.8% 84,450 Supplies 111 3,511 53.0% 6,625 PW- Street Ops & Sanitation 146,777 1,584,744 88.2% 1,796,870 Salaries 19,388 252,470 93.5% 270,000 Overtime 147 6,564 43.8% 15,000 Benefits 3,333 44,018 82.3% 53,500 Contractual Services 104,117 1,191,981 89.2% 1,336,020 Supplies 19,791 88,843 75.1% 118,350 Capital Outlay - 869 21.7% 4,000 Administrative Services 215,058 4,835,967 100.6% 4,805,757 Salaries - 350 7.0% 5,000 Benefits 23,604 1,718,345 98.6% 1,743,350 Contractual Services 107,979 1,764,337 104.2% 1,693,840 Supplies - 2,910 58.2% 5,000 Contingencies - 52,075 80.6% 64,617 Transfers Out 83,476 1,297,950 100.3% 1,293,950 Total Expenditures and Transfers 638,169 10,382,284 93.9% 11,059,992 Variance 131,617 1,503,503 763,882 * April represents the culmination of Fiscal Year 2012 20 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 01-110-54-00-5462 (E) PROFESSIONAL SERVICES O1 05/01/2011 BEGINNING BALANCE 0.00 02 AP-110614 06/09/2011 16 ADMIN-MAY 18 MEETING MINUTES LISA R. GODWIN 511318 051811 77.00 06/09/2011 17 ADMIN-MAY 19TH MEETING MINUTES LISA R. GODWIN 511318 051911 91.00 06/09/2011 18 ADMIN-MAY 28TH MEETING MINUTES MARLYS J. YOUNG 511373 052811 35.00 AP-110622 06/22/2011 01 ADMIN-MONTHLY SHREDDING SHRED-IT 511376 021414147 90.95 AP-110628 06/27/2011 16 ADMIN-MAY 10 CC MEETING VIDEO DIANE GIANNELLI OAKL 511420 132 50.00 06/27/2011 17 ADMIN-MAY 24 CC MEETING VIDEO DIANE GIANNELLI OAKL 511420 133 50.00 06/27/2011 18 ADMIN-BI-MONTHLY SHREDDING SHRED-IT 511442 021436880 90.95 GJ-ZAJE02C 06/28/2011 06 Reclass Shred-It. Void Ck 90.95 06/28/2011 07 Reclass TKB Assoc Ann Maint 620.00 06/28/2011 09 Reclass Servicemaster 1,196.00 TOTAL PERIOD 02 ACTIVITY 2,300.90 90.95 03 AP-110712 07/08/2011 32 ADMIN-MAINTENANCE BILLING PER AT&T GLOBAL SERVICES 511465 IL788965 1,472.40 07/08/2011 33 ADMIN-JUNE 15 MEETING MINUTES LISA R. GODWIN 511492 061511 72.50 07/08/2011 34 ADMIN-UPDATE TO IN HOLD MUSIC ILLINOIS AUDIO PRODU 511495 86795 50.00 07/08/2011 35 ADMIN-BACKGROUND CHECKS ILLINOIS STATE POLIC 511496 062311-CITY 102.75 07/08/2011 36 ADMIN-06/14 VIDEO SERVICES DIANE GIANNELLI OAKL 511504 134 50.00 07/08/2011 37 ADMIN-MAY 17 MEETING MINUTES MARLYS J. YOUNG 511552 051711 91.25 07/08/2011 38 ADMIN-JUNE 7 MEETING MINUTES MARLYS J. YOUNG 511552 060711 72.50 AP-110726 07/25/2011 11 ADMIN-SAFE DEPOSIT BOX RENTAL OLD SECOND NATIONAL 511605 210002122-0711 45.00 07/25/2011 12 ADMIN-JUNE 2 MEETING MINUTES MARLYS J. YOUNG 511626 060211 53.75 07/25/2011 13 ADMIN-JUNE 8 MEETING MINUTES MARLYS J. YOUNG 511626 060811 41.25 TOTAL PERIOD 03 ACTIVITY 2,051.40 0.00 04 AP-110809 08/05/2011 14 ADMIN-JULY 21 MEETING MINUTES LISA R. GODWIN 511661 062111 162.89 08/05/2011 15 ADMIN-JULY 20 MEETING MINUTES LISA R. GODWIN 511661 072011 63.00 08/05/2011 16 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 511667 072711 34.25 08/05/2011 17 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 511667 072711-A 34.25 08/05/2011 18 ADMIN-JUNE 15 HRC , JUNE 16 KRISTIA R.M. LEYENDE 511676 0615-16-21 184.25 08/05/2011 19 ADMIN-JUNE 28 CC MEETING VIDEO DIANE GIANNELLI OAKL 511682 135 50.00 08/05/2011 20 ADMIN-JULY 12 CC MEETING VIDEO DIANE GIANNELLI OAKL 511682 136 100.00 08/05/2011 21 ADMIN-04/30/11 - 07/30/11 PITNEY BOWES 511688 1970458-JYll 700.00 08/05/2011 22 ADMIN-TAX LIEN RELEASE YORKVILLE CLERK'S AC 511715 147263 49.00 08/05/2011 23 ADMIN-JULY 5 MEETING MINUTES MARLYS J. YOUNG 511719 070511 60.00 08/05/2011 24 ADMIN-JULY 7 MEETING MINUTES MARLYS J. YOUNG 511719 070711 60.00 AP-110823 08/18/2011 09 ADMIN-LIQUOR LICENSE ILLINOIS STATE POLIC 511754 080911 34.25 08/18/2011 10 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 511755 080911-CITY 68.50 08/18/2011 11 ADMIN-AUGUST 4 PUBLIC SAFETY, KRISTIA R.M. LEYENDE 511764 080911 142.19 08/18/2011 12 ADMIN-SHREDDING SHRED-IT 511786 021436881 90.95 08/18/2011 13 ADMIN-JULY 13 PLAN COMMISSION MARLYS J. YOUNG 511806 071311 44.13 TOTAL PERIOD 04 ACTIVITY 1,877.66 0.00 05 AP-110913 09/06/2011 19 ADMIN-08/17 CULTURAL LISA R. GODWIN 511840 081711 49.00 09/06/2011 20 ADMIN-COMMITMENT UPDATE FEE THE LAW OFFICE OF 511849 080911 150.00 09/06/2011 21 ADMIN-WARRANTY DEED RECORDING THE LAW OFFICE OF 511849 51716 49.00 09/06/2011 22 ADMIN-AUGUST 16 PW MEETING, KRISTIA R.M. LEYENDE 511860 0811 235.91 09/06/2011 23 ADMIN-SATISFACTION OF TAX LIEN YORKVILLE CLERK'S AC 511909 147891 100.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 05 AP-110913 09/06/2011 24 ADMIN-AUGUST 2 EDC MEETING MARLYS J. YOUNG 511914 080211 51.63 GJ-110926 09/26/2011 03 SAFE BOX RENTAL OLD 2 CLERKS 75.00 AP-110927 09/20/2011 10 ADMIN-PUBLIC HEARING FOR BOND DEPO COURT REPORTING 511933 15113 290.15 TOTAL PERIOD 05 ACTIVITY 1,000.69 0.00 06 AP-111011 10/05/2011 16 ADMIN-09/20/11 MEETING MINUTES LISA R. GODWIN 512033 092011 96.46 10/05/2011 17 ADMIN-09/21/11 CULTURAL LISA R. GODWIN 512033 092111 35.00 10/05/2011 18 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 512040 092611-CITY 34.25 10/05/2011 19 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 512041 092611-CITY 34.25 10/05/2011 20 ADMIN-AUGUST 9 CC MEETING DIANE GIANNELLI OAKL 512057 080911 50.00 10/05/2011 21 ADMIN-JULY 26 CC MEETING DIANE GIANNELLI OAKL 512057 137 50.00 10/05/2011 22 ADMIN-AUGUST 23 CC MEETING DIANE GIANNELLI OAKL 512057 139 50.00 10/05/2011 23 ADMIN-09/13/11 CC MEETING DIANE GIANNELLI OAKL 512057 140 50.00 10/05/2011 24 ADMIN-SHREDDING SERVICES SHRED-IT 512076 021436882 90.96 10/05/2011 25 ADMIN-SEPT. 1 PSC MEETING MARLYS J. YOUNG 512091 090111 56.63 10/05/2011 26 ADMIN-SEPT. 6 MEETING MINUTES MARLYS J. YOUNG 512091 090611 85.00 AP-111025 10/18/2011 15 ADMIN-COMMERCIAL APPRAISAL FOR KRUEGER APPRAISAL SE 512132 8518 2,250.00 10/18/2011 16 ADMIN-SEPTEMBER 15 ADMIN MARLYS J. YOUNG 512168 091511 80.00 TOTAL PERIOD 06 ACTIVITY 2,962.55 0.00 07 AP-111108 11/03/2011 13 ADMIN-NOTARY PUBLIC BOND CNA SURETY 512185 091611 30.00 11/03/2011 14 ADMIN-OCTOBER 19, 2011 LISA R. GODWIN 512197 101911 25.26 11/03/2011 15 ADMIN-10/20/11 ADMIN. MEETING ***DO NOT USE*** GOD 512199 102611 113.75 11/03/2011 16 ADMIN-RENTAL CHARGES FOR PITNEY BOWES 512229 1970458-OT11 700.00 11/03/2011 17 ADMIN-OCTOBER 4 MEETING MARLYS J. YOUNG 512267 100411 55.75 11/03/2011 18 ADMIN-OCTOBER 6, 2011 PUBLIC MARLYS J. YOUNG 512267 100611 59.50 AP-111122 11/17/2011 17 ADMIN-SOLICITOR BACKGROUND ILLINOIS STATE POLIC 512303 110911-CITY 68.50 11/17/2011 18 ADMIN-9/27/11 CC MEETING DIANE GIANNELLI OAKL 512318 141 50.00 11/17/2011 19 ADMIN-10/11/11 CC MEETING DIANE GIANNELLI OAKL 512318 142 50.00 11/17/2011 20 ADMIN-10/25/11 CC MEETING DIANE GIANNELLI OAKL 512318 143 50.00 11/17/2011 21 ADMIN-SATISFACTION OF TAX LIEN YORKVILLE CLERK'S AC 512358 149596 98.00 GJ-ZAJE07J 12/07/2011 02 Reclass Service Master #511357 1,196.00 TOTAL PERIOD 07 ACTIVITY 1,300.76 1,196.00 08 AP-111213 12/08/2011 14 ADMIN-OCTOBER 18 PW MEETING LISA R. GODWIN 512399 101811 32.76 12/08/2011 15 ADMIN-NOVEMBER 15 PWC MEETING LISA R. GODWIN 512399 111511 70.00 12/08/2011 16 ADMIN-NOVEMBER 16 CCM MEETING LISA R. GODWIN 512399 111611 61.60 12/08/2011 17 ADMIN-BI-MONTHLY SHREDDING SHRED-IT 512434 021436883 90.95 12/08/2011 18 ADMIN-NOVEMBER 01 EDC MEETTING MARLYS J. YOUNG 512462 110111 48.75 12/08/2011 19 ADMIN-NOVEMBER 2 ZBA MEETING MARLYS J. YOUNG 512462 110211 12.85 12/08/2011 20 ADMIN-NOVEMBER 3 PSC MEETING MARLYS J. YOUNG 512462 110311 45.00 AP-111227 12/20/2011 08 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 512496 121211 34.25 12/20/2011 09 ADMIN-NOVEMBER 17 ADMIN MARLYS J. YOUNG 512551 111711 74.50 GJ-ZAJE08D 12/13/2011 02 Reclass Pitney Bowes Rental 1,400.00 TOTAL PERIOD 08 ACTIVITY 470.66 1,400.00 09 AP-120110 01/04/2012 12 ADMIN-08/24/11 & 09/14/11 DEPO COURT REPORTING 512574 15242 415.50 01/04/2012 13 ADMIN-09/28/11 ADJUDICATION DEPO COURT REPORTING 512574 15243 79.50 01/04/2012 14 ADMIN-11/21/11 ADJUDICATION DEPO COURT REPORTING 512574 15256 98.75 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 09 AP-120110 01/04/2012 15 ADMIN-NOVEMBER 8 CC MEETING DIANE GIANNELLI OAKL 512606 144 50.00 01/04/2012 16 ADMIN-NOVEMBER 22 CC MEETING DIANE GIANNELLI OAKL 512606 145 50.00 01/04/2012 17 ADMIN-NOTARY RENEWAL SECRETARY OF STATE 512622 120711 10.00 AP-120124 01/18/2012 07 ADMIN-HEARING FOR WINDETTE DEPO COURT REPORTING 512654 15261 121.25 01/18/2012 08 ADMIN-SHREDDING COSTS SHRED-IT 512683 021456425 90.95 TOTAL PERIOD 09 ACTIVITY 915.95 0.00 10 AP-120214 02/07/2012 25 ADMIN-MAINTENANCE BILLING FOR AT&T GLOBAL SERVICES 512698 IL795125 981.60 02/07/2012 26 ADMIN-JAN. 17 PW MEETING LISA R. GODWIN 512725 011712 138.09 02/07/2012 27 ADMIN-01/18/12 CULTURAL LISA R. GODWIN 512725 011812 35.00 02/07/2012 28 ADMIN-BACKGROUND CHECK ILLINOIS STATE POLIC 512735 012712 34.25 02/07/2012 29 ADMIN-KENDALL MARKETPLACE YORKVILLE CLERK'S AC 512805 151388 39.00 02/07/2012 30 ADMIN-JANUARY 3 EDC MEETING MARLYS J. YOUNG 512810 010312 77.50 02/07/2012 31 ADMIN-JANUARY 5 PUBLIC SAFETY MARLYS J. YOUNG 512810 010512 48.25 02/07/2012 32 ADMIN-DECEMBER 15 ADMIN MARLYS J. YOUNG 512810 121511 73.25 AP-120228 02/21/2012 07 ADMIN-DECEMBER 27 CC MEETING DIANE GIANNELLI OAKL 512854 146 50.00 02/21/2012 08 ADMIN-JANUARY 10 CC MEETING DIANE GIANNELLI OAKL 512854 147 50.00 02/21/2012 09 ADMIN-JANUARY 24 CC MEETING DIANE GIANNELLI OAKL 512854 148 50.00 02/21/2012 10 ADMIN-JANUARY 19 ADMIN MEETING MARLYS J. YOUNG 512879 011912 83.25 TOTAL PERIOD 10 ACTIVITY 1,660.19 0.00 11 AP-120313 03/06/2012 17 ADMIN-PUBLIC WORKS COMMITTEE LISA R. GODWIN 512904 022112 61.04 03/06/2012 18 ADMIN-FEBRUARY 14 CC MEETING DIANE GIANNELLI OAKL 512924 149 50.00 03/06/2012 19 ADMIN-FEBRUARY 28 CC MEETING DIANE GIANNELLI OAKL 512924 150 100.00 03/06/2012 20 ADMIN-FEBRUARY 2 PUBLIC SAFETY MARLYS J. YOUNG 512964 020212 54.25 03/06/2012 21 ADMIN-FEBRUARY 8 PLAN MARLYS J. YOUNG 512964 020812 58.00 AP-120327 03/20/2012 11 ADMIN-FEBRUARY 16 ADMIN MARLYS J. YOUNG 513037 021612 58.00 03/20/2012 12 ADMIN-MARCH 6 EDC MEETING MARLYS J. YOUNG 513037 030612 51.80 TOTAL PERIOD 11 ACTIVITY 433.09 0.00 12 AP-120410 04/04/2012 22 ADMIN-PW COMMITTEE 03/12/12 LISA R. GODWIN 513065 031212 35.56 04/04/2012 23 ADMIN-03/21/12 CULTURAL LISA R. GODWIN 513065 032112 39.76 04/04/2012 24 ADMIN-MARCH 13 CC MEETING DIANE GIANNELLI OAKL 513089 151 50.00 04/04/2012 25 ADMIN-MARCH 27 CC MEETING DIANE GIANNELLI OAKL 513089 152 100.00 04/04/2012 26 ADMIN-SHREDDING COST SHRED-IT 513107 9400129901 90.95 04/04/2012 27 ADMIN-SATISFACTION OF TAX LIEN YORKVILLE CLERK'S AC 513123 152825 49.00 AP-120424 04/18/2012 14 ADMIN-PURGE SHREDDING SHRED-IT 513195 9400160045-CITY 80.00 04/18/2012 15 ADMIN-STIPULATION OF FINAL YORKVILLE CLERK'S AC 513205 153012 41.00 04/18/2012 16 ADMIN-MARCH 14 PLAN COMMISSION MARLYS J. YOUNG 513208 031412 6.67 TOTAL PERIOD 12 ACTIVITY 492.94 0.00 YTD BUDGET 11,000.00 TOTAL ACCOUNT ACTIVITY 15,466.79 2,686.95 ANNUAL REVISED BUDGET 11,000.00 ENDING BALANCE 12,779.84 01-120-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 GJ-110531IT 06/02/2011 04 MAY CREDIT CARD FEE UB 395 10.43 GJ-ZAJE01C 06/08/2011 02 3 Yr Barracuda Subscription 1,847.22 GJ-ZAJEOlE 07/24/2011 12 Credit Card Fee Allocation AJE 10.43 TOTAL PERIOD 01 ACTIVITY 1,857.65 10.43 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 02 AP-110614 06/09/2011 38 FINANCE-ANNUAL MAINTENANCE FEE VISA 511364 052711-CITY2 357.60 AP-110628 06/27/2011 40 FINANCE-ANNUAL MAINTENANCE PITNEY BOWES INC 511427 429222 1,500.00 GJ-110630IT 06/06/2011 04 JUNE CREDIT CARD FEE UB 395 3.25 GJ-110630TR 06/24/2011 23 WIRE FEE CORP TO IMET 6/24/11 30.00 GJ-ZAJE02C 06/28/2011 13 Reclass Domain Name Reewal 24.27 06/28/2011 25 Monthly Website Charges 29.97 TOTAL PERIOD 02 ACTIVITY 1,945.09 0.00 03 AP-110712 07/08/2011 48 FINANCE-REOCCURRING WEBSITE VISA 511542 062611-CITY 29.76 GJ-110712AJ 07/12/2011 02 AUDIT AJE 434.27 GJ-110712PY 07/11/2011 01 1ST QTR 941 COBRA PENALTY 434.27 GJ-110731IT 08/04/2011 03 JULY CREDIT CARD FEE UB 395 25.86 TOTAL PERIOD 03 ACTIVITY 489.89 434.27 04 AP-110809 08/05/2011 35 FINANCE-REOCURRING WEBSITE VISA 511705 07/27/11-CITY 15.77 08/05/2011 36 FINANCE-JUNE ACCOUNTING AND TINA C WARD 511708 063011 270.00 GJ-110831IT 08/09/2011 03 AUG CREDIT CARD FEE UB 395 4.68 TOTAL PERIOD 04 ACTIVITY 290.45 0.00 05 AP-110913 09/06/2011 37 FINANCE-REOCCURRING WEB VISA 511901 082811-CITY 54.74 GJ-110926 09/26/2011 01 ACCOUNT ANALYSIS CHARGE 256.58 GJ-110926RC 10/28/2011 02 RECLASS ANALYSIS CHARGE 243.75 GJ-110930IT 10/03/2011 03 SEPT CREDIT CARD FEE UB 395 10.29 TOTAL PERIOD 05 ACTIVITY 321.61 243.75 06 AP-111011 10/05/2011 35 FINANCE-REOCCURRING WEB FEES VISA 512082 092611-CITY 45.77 10/05/2011 36 FINANCE- ACCOUNTING AND TINA C WARD 512084 083111 1,080.00 GJ-111031IT 11/02/2011 03 OCT CREDIT CARD FEE UB 395 8.37 CR-C111017 10/17/2011 09 COLLECTION FEE 005 0000000001 3.74 TOTAL PERIOD 06 ACTIVITY 1,137.88 0.00 07 AP-111108 11/03/2011 32 FINANCE-MSI UPGRADE HARRIS COMPUTER SYST 512200 CT001523 450.00 11/03/2011 33 FINANCE-MSI UPGRADE HARRIS COMPUTER SYST 512200 CT001526 1,617.50 11/03/2011 34 FINANCE-WEBSITE HOSTING 1 YR. VISA 512256 102711-CITY 119.40 11/03/2011 35 FINANCE-REOCCURING HOSTING FEE VISA 512256 102711-CITY 145.77 AP-111122 11/17/2011 40 FINANCE-MSI UPGRADE MILEAGE HARRIS COMPUTER SYST 512298 XT00002786 44.40 11/17/2011 41 FINANCE-PULIC OFFICIALS BOND MESIROW INSURANCE SE 512315 749913 100.00 11/17/2011 42 FINANCE-PUBLIC OFFICIALS BOND MESIROW INSURANCE SE 512315 749914 100.00 GJ-111130IT 11/28/2011 03 NOV CREDIT CARD FEE UB 395 17.03 11/28/2011 37 ANALYSIS CHARGE 3.43 TOTAL PERIOD 07 ACTIVITY 2,597.53 0.00 08 AP-111213 12/08/2011 33 FINANCE-REOCCURRING WEBSITE VISA 512448 112711-CITY 196.87 AP-111227 12/20/2011 25 FINANCE-MSI ANNUAL MAINTENANCE HARRIS COMPUTER SYST 512491 MN00001790 11,156.83 GJ-111231IT 12/30/2011 03 DEC CREDIT CARD FEE UB 395 5.70 TOTAL PERIOD 08 ACTIVITY 11,359.40 0.00 09 AP-120110 01/04/2012 42 FINANCE-WEBSITE UPKEEP FEES VISA 512629 122711-C 145.95 GJ-120131FE 01/27/2012 03 DEC CC FEES UB 395 7.91 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 09 GJ-12013IFE 01/27/2012 15 DEC ACCOUNT ANALYSIS CHARGE 1.62 TOTAL PERIOD 09 ACTIVITY 155.48 0.00 10 AP-120214 02/07/2012 53 FINANCE-MSI UPGRADE HARRIS COMPUTER SYST 512729 CT001513 2,067.50 02/07/2012 54 FINANCE-RENTAL CHARGES FOR PITNEY BOWES 512766 1970458-JA12 700.00 02/07/2012 55 FINANCE-CONTINUING DISCLOSURE SPEER FINANCIAL, INC 512786 D11/11-58 547.33 02/07/2012 56 FINANCE-REOCCURRING WEB UPKEEP VISA 512796 122712-CITY 45.95 GJ-120229FE 02/15/2012 03 JAN CC FEES UB 395 8.83 TOTAL PERIOD 10 ACTIVITY 3,369.61 0.00 11 AP-120313 03/06/2012 30 FINANCE-WEB SITE UPKEEP FEES VISA 512953 022612-CITY 54.92 GJ-120331FE 03/09/2012 03 FEB CC FEES UB 395 14.97 03/09/2012 09 ANALYSIS FEE FOR FEBRUARY 1.30 AP-20327M 03/27/2012 02 FINANCE-2013 BULK MAIL PERMIT YORKVILLE POSTMASTER 513039 2013PERMIT 9.50 TOTAL PERIOD 11 ACTIVITY 80.69 0.00 12 AP-120410 04/04/2012 43 FINANCE-REOCCURING WEBSITE VISA 513114 032712-CITY 455.95 AP-120424 04/18/2012 29 FINANCE-UTILITY BILLING HARRIS COMPUTER SYST 513155 XT00003084 150.00 04/18/2012 30 FINANCE-UTILITY BILLING MODULE HARRIS COMPUTER SYST 513155 XT00003103 300.00 04/18/2012 31 FINANCE-COPIER RFP PUBLIC KENDALL COUNTY RECOR 513162 5865 11.20 04/18/2012 32 FINANCE-GASB 45 ACTUARIAL TIMOTHY W. SHARPE 513193 041112 2,000.00 04/18/2012 33 FINANCE-PURGE SHREDDING SHRED-IT 513195 9400160045-CITY 140.00 GJ-120430FE 04/30/2012 03 MARCH CC FEES UB 395 12.45 04/30/2012 09 CALENDAR ON WEBSITE 9.95 TOTAL PERIOD 12 ACTIVITY 3,079.55 0.00 YTD BUDGET 42,000.00 TOTAL ACCOUNT ACTIVITY 26,684.83 688.45 ANNUAL REVISED BUDGET 42,000.00 ENDING BALANCE 25,996.38 01-150-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 02 AP-110614 06/09/2011 48 ENG-WARRANTY DEED, TEMPORARY YORKVILLE CLERK'S AC 511369 146049-50-51-52-63 245.00 GJ-ZAJE02C 06/28/2011 15 Reclass Storm & Water CAD 262.80 TOTAL PERIOD 02 ACTIVITY 507.80 0.00 03 AP-110712 07/08/2011 55 ENG-TEMPORARY EASEMENTS YORKVILLE CLERK'S AC 511549 146611 98.00 AP-110726 07/25/2011 30 ENG-SHALLOW WELL SITING ENGINEERING ENTERPRI 511576 49414 162.00 07/25/2011 31 ENG-ANNUAL NPDES PERMIT FEE ILLINOIS E.P.A. FISC 511583 061511 1,000.00 GJ-ZAJE03A 07/24/2011 02 FY 2011 AP Reversal 162.00 TOTAL PERIOD 03 ACTIVITY 1,260.00 162.00 04 AP-110809 08/05/2011 39 ENG-EASEMENTS YORKVILLE CLERK'S AC 511715 147263 98.00 TOTAL PERIOD 04 ACTIVITY 98.00 0.00 06 AP-111025 10/18/2011 31 ENG-X-PAC SUBDIVISION ENGINEERING ENTERPRI 512117 49800 102.00 10/18/2011 32 ENG-PROFESSIONAL SERVICES FOR ENGINEERING ENTERPRI 512117 49802 3,010.50 10/18/2011 33 ENG-MUNICIPAL ENGINEERING ENGINEERING ENTERPRI 512117 49803 1,900.00 10/18/2011 34 ENG-WALSH DRIVE FLOODING ENGINEERING ENTERPRI 512117 49804 3,591.00 10/18/2011 35 ENG-TRAFFIC CONTROL SIGNAGE ENGINEERING ENTERPRI 512117 49805 845.25 10/18/2011 36 ENG-FY 10/11 ACCEPTED ENGINEERING ENTERPRI 512117 49811 167.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 06 AP-111025 10/18/2011 37 ENG-CANNONBALL AND RT 47 ENGINEERING ENTERPRI 512117 49813 1,985.25 10/18/2011 38 ENG-KENDALL MARKETPLACE ENGINEERING ENTERPRI 512117 49815 3,502.50 10/18/2011 39 ENG-WHISPERING MEADOWS ENGINEERING ENTERPRI 512117 49816 167.00 10/18/2011 40 ENG-WINDETTE RIDGE ENGINEERING ENTERPRI 512117 49818 461.00 GJ-ZAJE06L 10/31/2011 02 Reclass EEI Invoices 15,731.50 TOTAL PERIOD 06 ACTIVITY 15,731.50 15,731.50 07 AP-111108 11/03/2011 39 ENG-KENDALL MARKETPLACE LEGAL STM SUBURBAN PUBLICA 512245 093011 197.62 TOTAL PERIOD 07 ACTIVITY 197.62 0.00 08 GJ-ZAJE08G 03/12/2012 01 Reclass Bentley Systems 262.80 TOTAL PERIOD 08 ACTIVITY 262.80 0.00 YTD BUDGET 32,550.00 TOTAL ACCOUNT ACTIVITY 18,057.72 15,893.50 ANNUAL REVISED BUDGET 32,550.00 ENDING BALANCE 2,164.22 01-210-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 GJ-110531IT 06/02/2011 02 MAY CREDIT CARD FEE PD 382 54.92 GJ-ZAJEOlE 07/24/2011 08 FY 2011 AP Reversal 54.92 TOTAL PERIOD 01 ACTIVITY 54.92 54.92 02 GJ-110630IT 06/06/2011 02 JUNE CREDIT CARD FEE PD 382 34.92 GJ-ZAJE020 11/22/2011 01 Lexis Nexis - May 2011 Charges 50.00 TOTAL PERIOD 02 ACTIVITY 84.92 0.00 03 AP-110726 07/25/2011 38 POLICE-MONTHLY SEARCHES LEXISNEXIS RISK DATA 511557 1249304-20110630 50.00 07/25/2011 39 POLICE-2011 RANGE USER FEE KENDALL COUNTY SHERI 511591 R001-11 500.00 GJ-110731IT 08/04/2011 01 JULY CREDIT CARD FEE PD 382 48.06 TOTAL PERIOD 03 ACTIVITY 598.06 0.00 04 AP-110809 08/05/2011 53 POLICE-CADET APPLICANT EXAM TROTSKY INVESTIGATIV 511700 YORKVILLE PD 11-01 125.00 AP-110823 08/18/2011 36 POLICE-JULY SEARCHES LEXISNEXIS RISK DATA 511723 1249304-20110731 50.00 08/18/2011 37 POLICE-POST OFFER RICHARD ALFORD, PH.D 511724 072811 600.00 08/18/2011 38 POLICE-EYE EXAM BRENART EYE CLINIC, 511733 705819 40.00 08/18/2011 39 POLICE-CADET BACKGROUND CHECK ILLINOIS STATE POLIO 511755 080911-CITY 34.25 08/18/2011 40 POLICE-DRUG SCREENING RUSH-COPLEY HEALTHCA 511783 4398 145.00 GJ-110831IT 08/09/2011 01 AUG CREDIT CARD FEE PD 382 40.10 TOTAL PERIOD 04 ACTIVITY 1,034.35 0.00 05 AP-110927 09/20/2011 35 POLICE-AUGUST SEARCHES LEXISNEXIS RISK DATA 511919 1249304-20110831 92.70 GJ-110930IT 10/03/2011 01 SEPT CREDIT CARD FEE PD 382 47.90 TOTAL PERIOD 05 ACTIVITY 140.60 0.00 06 AP-111011 10/05/2011 50 POLICE-BACKGROUND CHECK ILLINOIS STATE POLIC 512041 092611-CITY 34.25 10/05/2011 51 POLICE-EMERGENCY ROOM VISIT RUSH-COPLEY MEDICAL 512071 090611 75.00 AP-111025 10/18/2011 50 POLICE-SEPTEMBER SEARCHES LEXISNEXIS RISK DATA 512095 1249304-20110930 142.70 GJ-111031IT 11/02/2011 01 OCT CREDIT CARD FEE PD 382 47.90 TOTAL PERIOD 06 ACTIVITY 299.85 0.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:11:53 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 07 AP-111122 11/17/2011 55 POLICE-OCTOBER SEARCHES LEXISNEXIS RISK DATA 512269 1249304-20111031 50.00 11/17/2011 56 POLICE-POLYGRAPH EXAM TROTSKY INVESTIGATIV 512350 YORKVILLE PD 11-04 125.00 GJ-111130IT 11/28/2011 01 NOV CREDIT CARD FEE PD 382 53.20 TOTAL PERIOD 07 ACTIVITY 228.20 0.00 08 AP-111213 12/08/2011 44 POLICE-POST OFFER RICHARD ALFORD, PH.D 512371 111111 300.00 12/08/2011 45 POLICE-EYE EXAM BRENART EYE CLINIC, 512380 716926 183.00 AP-111227 12/20/2011 39 POLICE-MOBILE FIELD FORCE ILLINOIS LAW ENFORCE 2012-00000013 300.00 12/20/2011 40 POLICE-BACKGROUND CHECK ILLINOIS STATE POLIC 512497 121211 34.25 12/20/2011 41 POLICE-PREEMPLOYEMENT EXAM RUSH-COPLEY HEALTHCA 512526 5197 120.00 GJ-111231IT 12/30/2011 01 DEC CREDIT CARD FEE PD 382 53.05 TOTAL PERIOD 08 ACTIVITY 990.30 0.00 09 AP-0109M 01/09/2012 01 POLICE-MOBILE FIELD FORCE PLAINFIELD POLICE DE 512641 1334 300.00 AP-120110 01/04/2012 65 POLICE-ANNUAL MAJOR CRIMES KENDALL COUNTY ASSOC 512595 060111 1,000.00 01/04/2012 66 POLICE-ANNUAL MOBILE COMMAND KENDALL COUNTY ASSOC 512595 060111-2 500.00 01/04/2012 67 POLICE-ANNUAL SRT INSTALLMENT KENDALL COUNTY ASSOC 512595 060211 2,000.00 GJ-120131FE 01/27/2012 01 DEC CC FEES PD 382 70.60 AP-20109M 01/09/2012 01 POLICE-MOBILE FIEL:VOID 512494 ILLINOIS LAW ENFORCE 2012-00000013 300.00 CR-C120106 01/06/2012 05 BRENART REFUND 001 0000000007 143.00 TOTAL PERIOD 09 ACTIVITY 3,870.60 443.00 10 AP-120228 02/21/2012 37 POLICE-NOVEMBER SEARCHES LEXISNEXIS RISK DATA 512815 1249304-20111130 50.00 02/21/2012 38 POLICE-INVOICE PAID TWICE LEXISNEXIS RISK DATA 512815 1249304-20111130 92.70 02/21/2012 39 POLICE-DECEMBER SEARCHES LEXISNEXIS RISK DATA 512815 1249304-20111231 50.00 02/21/2012 40 POLICE-JANUARY SEARCHES LEXISNEXIS RISK DATA 512815 1249304-20120131 61.30 02/21/2012 41 POLICE-JAN. - APRIL 2012 RANGE KENDALL COUNTY SHERI 512845 R002 166.68 GJ-120229FE 02/15/2012 01 JAN CC FEES PD 382 84.67 TOTAL PERIOD 10 ACTIVITY 412.65 92.70 11 AP-120327 03/20/2012 37 POLICE-FEBRUARY SEARCHES LEXISNEXIS RISK DATA 512967 1249304-20120229 50.00 GJ-120331FE 03/09/2012 01 FEB CC FEES PD 382 52.90 TOTAL PERIOD 11 ACTIVITY 102.90 0.00 12 AP-120424 04/18/2012 43 POLICE-MARCH SEARCHES LEXISNEXIS RISK DATA 513128 1249304-20120331 50.00 GJ-120430FE 04/30/2012 01 MARCH CC FEES PD 382 90.17 TOTAL PERIOD 12 ACTIVITY 140.17 0.00 YTD BUDGET 4,000.00 TOTAL ACCOUNT ACTIVITY 7,957.52 590.62 ANNUAL REVISED BUDGET 4,000.00 ENDING BALANCE 7,366.90 01-220-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 04 AP-110823 08/18/2011 60 COMM/DEV-PUBLIC HEARING FOR DEPO COURT REPORTING 511741 15043 562.10 TOTAL PERIOD 04 ACTIVITY 562.10 0.00 05 AP-110913 09/06/2011 91 COMM/DEV-ELEVATOR REPAIR CARLSENS ELEVATOR SE 511825 51512 311.00 GJ-ZAJE05D 10/26/2011 02 Reclass Carlsen Elevator Exp 311.00 TOTAL PERIOD 05 ACTIVITY 311.00 311.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 06 AP-111011 10/05/2011 76 COMM/DEV-BACKGROUND CHECKS ILLINOIS STATE POLIC 512041 092611-CITY 68.50 10/05/2011 77 COMM/DEV-PRE-EMPLOYMENT RUSH-COPLEY HEALTHCA 512072 090911-C 25.00 TOTAL PERIOD 06 ACTIVITY 93.50 0.00 11 AP-120313 03/06/2012 73 COMM/DEV-BACKGROUND CHECK ILLINOIS STATE POLIC 512908 022912-C 34.25 03/06/2012 74 COMM/DEV-DRUG SCREEN RUSH-COPLEY HEALTHCA 512942 5413-C 25.00 TOTAL PERIOD 11 ACTIVITY 59.25 0.00 YTD BUDGET 6,000.00 TOTAL ACCOUNT ACTIVITY 1,025.85 311.00 ANNUAL REVISED BUDGET 6,000.00 ENDING BALANCE 714.85 01-410-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 02 AP-110614 06/09/2011 101 STREETS-MONTHLY CABLE CHARGE VISA 511364 052711-CITY2 19.99 GJ-ZAJE02C 06/28/2011 23 Reclass Ann Insp Fx V11 Fire 64.20 TOTAL PERIOD 02 ACTIVITY 84.19 0.00 03 AP-110712 07/08/2011 92 STREETS-MONTHLY CABLE VISA 511542 062611-CITY 19.98 AP-110726 07/25/2011 61 STREETS-DOT DRUG SCREEN RUSH-COPLEY HEALTHCA 511613 4158-C 26.00 TOTAL PERIOD 03 ACTIVITY 45.98 0.00 04 AP-110809 08/05/2011 84 STREETS-MONTHLY CABLE VISA 511705 07/27/11-CITY 19.98 TOTAL PERIOD 04 ACTIVITY 19.98 0.00 05 AP-110913 09/06/2011 96 STREETS-POST ACCIDENT DRUG RUSH-COPLEY HEALTHCA 511883 4314-CITY 46.00 09/06/2011 97 STREETS-CABLE VISA 511901 082811-CITY 19.98 TOTAL PERIOD 05 ACTIVITY 65.98 0.00 06 AP-111011 10/05/2011 85 STREETS-MONTHLY CABLE VISA 512082 092611-CITY 19.99 TOTAL PERIOD 06 ACTIVITY 19.99 0.00 07 AP-111108 11/03/2011 79 STREETS-DRUG SCREEN RUSH-COPLEY HEALTHCA 512236 4886-CITY 26.00 11/03/2011 80 STREETS-MONTHLY CABLE VISA 512256 102711-CITY 19.99 AP-111122 11/17/2011 88 STREETS-1 YEAR LEASE AIRGAS NORTH CENTRAL 512270 105886073 62.99 TOTAL PERIOD 07 ACTIVITY 108.98 0.00 09 AP-120110 01/04/2012 94 STREETS-PAYMENT FOR BRUSH BENNETT, GARY L. 512563 121411 600.00 TOTAL PERIOD 09 ACTIVITY 600.00 0.00 10 AP-120214 02/07/2012 120 STREETS-2012 RANDOM MIDWEST OCCUPATIONAL 512755 204073C 100.00 TOTAL PERIOD 10 ACTIVITY 100.00 0.00 11 AP-120313 03/06/2012 81 STREETS-DOT EXAM RUSH-COPLEY HEALTHCA 512942 5413-C 45.00 TOTAL PERIOD 11 ACTIVITY 45.00 0.00 YTD BUDGET 1,000.00 TOTAL ACCOUNT ACTIVITY 1,090.10 0.00 ANNUAL REVISED BUDGET 1,000.00 ENDING BALANCE 1,090.10 01-640-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 AP-110510 05/09/2011 12 ADMIN SERVICES-HRA ANNUAL DAC 511159 3290 150.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 01 AP-110510 05/09/2011 13 ADMIN SERVICES-COBRA ANNUAL DAC 511159 3291 150.00 05/09/2011 14 ADMIN SERVICES-FSA SECTION 125 DAC 511159 3292 150.00 TOTAL PERIOD 01 ACTIVITY 450.00 0.00 02 AP-110614 06/09/2011 137 ADMIN SERVICES-MAY 4 - MAY 13 CHRISTOPHER J. PLASC 511306 CPI-484 1,450.00 06/09/2011 138 ADMIN SERVICES-MONTHLY WEBSITE VISA 511364 052711-CITY2 29.97 AP-110628 06/27/2011 105 ADMIN-REMOTE MONITORING FOR SOFTWARE PERFORMANCE 511443 410542 4,393.00 GJ-ZAJE02C 06/28/2011 26 Monthly Website Charges 29.97 TOTAL PERIOD 02 ACTIVITY 5,872.97 29.97 04 AP-110809 08/05/2011 123 ADMIN SERVICES-MAY ON SITE CHRISTOPHER J. PLASC 511648 CPI-491 720.00 08/05/2011 124 ADMIN SERVICES-JUNE ON SITE CHRISTOPHER J. PLASC 511648 CPI-502 800.00 08/05/2011 125 ADMIN SERVICES-JULY ONSITE CHRISTOPHER J. PLASC 511648 CPI-514 640.00 TOTAL PERIOD 04 ACTIVITY 2,160.00 0.00 06 AP-111011 10/05/2011 117 ADMIN SERVER-WINDOWS SERVER CDW GOVERNMENT INC. 512024 ZMQ3217 1,748.55 10/05/2011 118 ADMIN SERVICES-WINDOWS SERVER CDW GOVERNMENT INC. 512024 ZMQ3220 1,177.62 10/05/2011 119 ADMIN SERVICES-WINDOWS SERVER CDW GOVERNMENT INC. 512024 ZMQ3277 2,276.01 10/05/2011 120 ADMIN SERVICES-REMOTE SOFTWARE PERFORMANCE 512077 410605 699.00 10/05/2011 121 ADMIN SERVICES-CONTRACTED SOFTWARE PERFORMANCE 512077 410635 5,999.00 10/05/2011 122 ADMIN SERVICES-SERVER UPGRADE SOFTWARE PERFORMANCE 512077 410664 19,229.89 10/05/2011 123 ADMIN SERVICES-4 THINKCENTER SOFTWARE PERFORMANCE 512077 410665 1,916.00 10/05/2011 124 ADMIN SERVICES-3 PORT SWITCHES SOFTWARE PERFORMANCE 512077 410671 897.00 10/05/2011 125 ADMIN SERVICES-LASER FICHE, TKB ASSOCIATES, INC. 512079 9227 5,613.00 10/05/2011 126 ADMIN SERVICES-REMOTE TKB ASSOCIATES, INC. 512079 9238 300.00 10/05/2011 127 ADMIN SERVICES-GOV/EDU VISA 512082 092611-CITY 630.00 TOTAL PERIOD 06 ACTIVITY 40,486.07 0.00 07 AP-111108 11/03/2011 120 ADMIN-50 HR. BLOCK OF TIME SOFTWARE PERFORMANCE 512244 410691 5,999.00 11/03/2011 121 ADMIN SERVICES-LASERFICHE TKB ASSOCIATES, INC. 512250 9250 588.50 AP-111122 11/17/2011 127 ADMIN-TRAVEL TIME ON 10/18/11 SOFTWARE PERFORMANCE 512340 410715 50.00 11/17/2011 128 ADMIN-LENOVO STATION SOFTWARE PERFORMANCE 512340 410724 760.23 11/17/2011 129 ADMIN-CANON DUPLEX COLOR TKB ASSOCIATES, INC. 512349 9307 3,752.00 TOTAL PERIOD 07 ACTIVITY 11,149.73 0.00 08 AP-111213 12/08/2011 119 ADMIN SERVICES-EXTERNAL HARD SOFTWARE PERFORMANCE 512437 410733 319.18 12/08/2011 120 ADMIN SERVICES-TRAVEL CHARGES SOFTWARE PERFORMANCE 512437 410747 125.00 TOTAL PERIOD 08 ACTIVITY 444.18 0.00 09 AP-120110 01/04/2012 139 ADMIN SERVICES-TRAVEL CHARGE SOFTWARE PERFORMANCE 512625 410760 25.00 TOTAL PERIOD 09 ACTIVITY 25.00 0.00 10 AP-120214 02/07/2012 175 ADMIN SERVICES-ACROBAT FOR 2 CDW GOVERNMENT INC. 512709 D087955 583.14 02/07/2012 176 ADMIN SERVICES-HP6200 PRO SOFTWARE PERFORMANCE 512785 410799 749.00 02/07/2012 177 ADMIN SERVICES-TRAVEL CHARGE SOFTWARE PERFORMANCE 512785 410808 25.00 02/07/2012 178 ADMIN SERVICES-TRAVEL CHARGE SOFTWARE PERFORMANCE 512785 410830 25.00 AP-120228 02/21/2012 102 ADMIN-TRAVEL CHARGE SOFTWARE PERFORMANCE 512864 410852 25.00 GJ-ZAJE10B 02/22/2012 02 Contingency Motion AJE 11-22 52,074.75 TOTAL PERIOD 10 ACTIVITY 1,407.14 52,074.75 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 11 AP-120313 03/06/2012 110 ADMIN SERVICES-FIRST HALF OF SOFTWARE PERFORMANCE 512946 021712 22,791.00 AP-120327 03/20/2012 86 ADMIN SERVICES-NETWORK SOFTWARE PERFORMANCE 513021 410874 132.19 TOTAL PERIOD 11 ACTIVITY 22,923.19 0.00 12 AP-120424 04/18/2012 108 ADMIN SERVICES-FINAL PAYMENT SOFTWARE PERFORMANCE 513196 040412 22,791.00 TOTAL PERIOD 12 ACTIVITY 22,791.00 0.00 YTD BUDGET 50,000.00 TOTAL ACCOUNT ACTIVITY 107,709.28 52,104.72 ANNUAL REVISED BUDGET 50,000.00 ENDING BALANCE 55,604.56 20-200-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 AP-05-24-11 05/23/2011 30 PD CAPITAL-SEIZED VEHICLE YORKVILLE POLICE DEP 511252 051111A 95.00 TOTAL PERIOD 01 ACTIVITY 95.00 0.00 08 AP-111213 12/08/2011 152 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY SHERI 512409 07-2569 167.75 12/08/2011 153 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY SHERI 512409 09-2458 42.75 12/08/2011 154 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY SHERI 512409 10-0861 42.75 12/08/2011 155 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY SHERI 512409 10-1653 2.75 12/08/2011 156 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY SHERI 512409 11-0494 37.75 12/08/2011 157 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY STATE 512412 07-2569 1,174.25 12/08/2011 158 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY STATE 512412 09-2458 299.25 12/08/2011 159 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY STATE 512412 10-0861 299.25 12/08/2011 160 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY STATE 512412 10-1653 19.25 12/08/2011 161 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY STATE 512412 11-0494 264.25 TOTAL PERIOD 08 ACTIVITY 2,350.00 0.00 11 AP-120327 03/20/2012 115 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY SHERI 513000 2010-0450 25.25 03/20/2012 116 PD CAPITAL-PORTION OF SEIZED KENDALL COUNTY STATE 513001 2010-0450 176.75 TOTAL PERIOD 11 ACTIVITY 202.00 0.00 YTD BUDGET 1,500.00 TOTAL ACCOUNT ACTIVITY 2,647.00 0.00 ANNUAL REVISED BUDGET 1,500.00 ENDING BALANCE 2,647.00 21-211-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 02 AP-110614 06/09/2011 142 PW CAPITAL-FILING MOWING LIENS YORKVILLE CLERK'S AC 511369 146049-50-51-52-63 980.00 TOTAL PERIOD 02 ACTIVITY 980.00 0.00 03 GJ-ZAJE03K 11/21/2011 03 Release of Lien AJE 49.00 TOTAL PERIOD 03 ACTIVITY 49.00 0.00 04 AP-110823 08/18/2011 112 PW CAPITAL-FILING MOWING LIENS YORKVILLE CLERK'S AC 511803 147596 98.00 08/18/2011 113 PW CAPITAL-RELEASE WATER LIENS YORKVILLE CLERK'S AC 511803 147596 196.00 TOTAL PERIOD 04 ACTIVITY 294.00 0.00 05 AP-110913 09/06/2011 158 PW CAPITAL-MOWING LIENS YORKVILLE CLERK'S AC 511909 147891 98.00 AP-110927 09/20/2011 110 PW CAPITAL-FILE MOWING LIENS YORKVILLE CLERK'S AC 511984 148362 147.00 TOTAL PERIOD 05 ACTIVITY 245.00 0.00 06 AP-111025 10/18/2011 125 PW CAPITAL-FILING MOWING LIENS YORKVILLE CLERK'S AC 512165 148727 274.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 06 AP-111025 10/18/2011 126 PW CAPITAL-RELEASE MOWING LIEN YORKVILLE CLERK'S AC 512165 148727 49.00 TOTAL PERIOD 06 ACTIVITY 323.00 0.00 07 AP-111108 11/03/2011 130 PW CAPITAL-FILE MOWING LIEN YORKVILLE CLERK'S AC 512265 149100 39.00 11/03/2011 131 PW CAPITAL-RELEASE WATER LIENS YORKVILLE CLERK'S AC 512265 149100 98.00 AP-111122 11/17/2011 156 PW CAPITAL-MOWING LIEN YORKVILLE CLERK'S AC 512358 149596 98.00 TOTAL PERIOD 07 ACTIVITY 235.00 0.00 08 AP-011OVD 01/10/2012 01 PW CAPITAL-FILE MO:VOID 011010 KENDALL COUNTY RECOR 11010 150691 49.00 AP-111213 12/08/2011 163 PW CAPITAL-RELEASE MOWING LIEN YORKVILLE CLERK'S AC 512460 150000 98.00 AP-11229M 12/29/2011 01 PW CAPITAL-FILE MOWING LIEN KENDALL COUNTY RECOR 11010 150691 49.00 TOTAL PERIOD 08 ACTIVITY 147.00 49.00 09 AP-120110 01/04/2012 149 PW CAPITAL-FILING OF MOWING YORKVILLE CLERK'S AC 512638 150475 151.00 01/04/2012 150 PW CAPITAL-FILING MOWING LIENS YORKVILLE CLERK'S AC 512638 150499 152.00 01/04/2012 151 PW CAPITAL-MOWING LIEN FILED YORKVILLE CLERK'S AC 512638 150691 49.00 TOTAL PERIOD 09 ACTIVITY 352.00 0.00 YTD BUDGET 1,800.00 TOTAL ACCOUNT ACTIVITY 2,625.00 49.00 ANNUAL REVISED BUDGET 1,800.00 ENDING BALANCE 2,576.00 51-510-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 GJ-110531IT 06/02/2011 06 MAY CREDIT CARD FEE UB 395 139.75 GJ-ZAJEOlE 07/24/2011 10 FY 2011 AP Reversal 208.59 07/24/2011 15 Credit Card Fee Allocation AJE 68.84 TOTAL PERIOD 01 ACTIVITY 208.59 208.59 02 AP-110614 06/09/2011 153 WATER OP-ADMIN FEE FOR 02 CAP THE BANK OF NEW YORK 511293 252-1549914 214.00 06/09/2011 154 WATER OP-MONTHLY CABLE CHARGE VISA 511364 052711-CITY2 19.98 06/09/2011 155 WATER OP-FILING WATER LIENS YORKVILLE CLERK'S AC 511369 146049-50-51-52-63 343.00 06/09/2011 156 WATER OP-RELEASING WATER LIENS YORKVILLE CLERK'S AC 511369 146049-50-51-52-63 98.00 GJ-110630IT 06/06/2011 06 JUNE CREDIT CARD FEE UB 395 43.48 GJ-ZAJE02C 06/28/2011 29 Reclass Ann Insp Fx V11 Fire 64.20 TOTAL PERIOD 02 ACTIVITY 782.66 0.00 03 AP-110712 07/08/2011 131 WATER OP-MONTHLY CABLE VISA 511542 062611-CITY 19.98 07/08/2011 132 WATER OP-WATER LIENS YORKVILLE CLERK'S AC 511549 146611 637.00 07/08/2011 133 WATER OP-RELEASE OF WATER YORKVILLE CLERK'S AC 511549 146611 196.00 AP-110726 07/25/2011 105 WATER OP-ADMIN FEE 03 D/C THE BANK OF NEW YORK 511563 252-1560467 214.00 07/25/2011 106 WATER OP-ALCOHOL & DRUG SCREEN RUSH-COPLEY HEALTHCA 511613 4158-C 46.00 GJ-110731IT 08/04/2011 05 JULY CREDIT CARD FEE UB 395 346.57 GJ-ZAJE03K 11/21/2011 02 Release of Lien AJE 49.00 TOTAL PERIOD 03 ACTIVITY 1,459.55 49.00 04 AP-110809 08/05/2011 141 WATER OP-COMM FEE, HOST HEAD ITRON 511672 201617 438.69 08/05/2011 142 WATER OP-NMONTHLY CABLE VISA 511705 07/27/11-CITY 19.98 08/05/2011 143 WATER OP-FILING WATER LIENS YORKVILLE CLERK'S AC 511715 147263 196.00 08/05/2011 144 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 511715 147263 245.00 AP-110823 08/18/2011 121 WATER OP-FILING WATER LIENS YORKVILLE CLERK'S AC 511803 147596 296.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 04 AP-110823 08/18/2011 122 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 511803 147596 392.00 GJ-110831IT 08/09/2011 05 AUG CREDIT CARD FEE UB 395 62.65 TOTAL PERIOD 04 ACTIVITY 1,650.32 0.00 05 AP-110913 09/06/2011 167 WATER OP-CABLE VISA 511901 082811-CITY 19.98 09/06/2011 168 WATER OP-WATER LIENS YORKVILLE CLERK'S AC 511909 147891 98.00 09/06/2011 169 WATER OP-RELEASE OF WATER LIEN YORKVILLE CLERK'S AC 511909 147891 147.00 09/06/2011 170 WATER OP-EASEMENT YORKVILLE CLERK'S AC 511909 147891 24.50 09/06/2011 171 WATER OP-WATER LIENS YORKVILLE CLERK'S AC 511909 148082 50.00 09/06/2011 172 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 511909 148082 147.00 GJ-110926RC 10/28/2011 03 RECLASS ANALYSIS CHARGE 171.91 AP-110927 09/20/2011 118 WATER OP-SERVICE TO WATER KAMP / SYNERGY, LLC. 511944 3570 880.00 09/20/2011 119 WATER OP-10/01/11 - 12/31/11 WIRE WIZARD OF ILLIN 511979 12186 310.50 09/20/2011 120 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 511984 148362 147.00 09/20/2011 121 WATER OP-FILE WATER LIENS YORKVILLE CLERK'S AC 511984 148362 147.00 GJ-1109301T 10/03/2011 05 SEPT CREDIT CARD FEE UB 395 137.93 TOTAL PERIOD 05 ACTIVITY 2,280.82 0.00 06 AP-111011 10/05/2011 149 WATER OP-YRKVILLE05C 2005 C THE BANK OF NEW YORK 512018 252-1577142 374.50 10/05/2011 150 WATER OP-OCTOBER HOSTING ITRON 512045 210361 438.69 10/05/2011 151 WATER OP-MONTHY CABLE VISA 512082 092611-CITY 19.98 AP-111025 10/18/2011 133 WATER OP-UB NCI COLLECTIONS NORTHWEST COLLECTORS 512139 050211 63.40 10/18/2011 134 WATER OP-FILING WATER LIENS YORKVILLE CLERK'S AC 512165 148727 196.00 10/18/2011 135 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 512165 148727 176.00 GJ-111031IT 11/02/2011 05 OCT CREDIT CARD FEE UB 395 112.12 CR-C111017 10/17/2011 11 COLLECTION FEE 005 0000000001 50.16 GJ-ZAJE06A 10/11/2011 02 Reclass Monthly Cable 99.90 TOTAL PERIOD 06 ACTIVITY 1,430.85 99.90 07 AP-111108 11/03/2011 139 WATER OP-COMMUNICATION FEE, ITRON 512209 214917 438.63 11/03/2011 140 WATER OP-MONTHLY CABLE VISA 512256 102711-CITY 19.98 11/03/2011 141 WATER OP-FILE WATER LIEN YORKVILLE CLERK'S AC 512265 149100 98.00 11/03/2011 142 WATER OP-RELEASE WATER LIEN YORKVILLE CLERK'S AC 512265 149100 49.00 AP-111122 11/17/2011 163 WATER OP-WATER WORKS ENGINEERING ENTERPRI 512294 49991 1,949.75 11/17/2011 164 WATER OP-WATER LIENS YORKVILLE CLERK'S AC 512358 149596 98.00 11/17/2011 165 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 512358 149596 196.00 GJ-111130IT 11/28/2011 05 NOV CREDIT CARD FEE UB 395 228.21 11/28/2011 39 ANALYSIS CHARGE 45.90 GJ-ZAJE07D 11/21/2011 02 Reclass Monthly Cable Charges 19.98 TOTAL PERIOD 07 ACTIVITY 3,123.47 19.98 08 AP-111213 12/08/2011 172 WATER OP-FILE MOWING LIEN YORKVILLE CLERK'S AC 512460 150000 49.00 12/08/2011 173 WATER OP-FILE WATER LIEN YORKVILLE CLERK'S AC 512460 150000 49.00 AP-111227 12/20/2011 171 WATER OP-FILING AND RELEASE YORKVILLE CLERK'S AC 512545 150250 98.00 GJ-111231IT 12/30/2011 05 DEC CREDIT CARD FEE UB 395 76.38 TOTAL PERIOD 08 ACTIVITY 272.38 0.00 09 AP-120110 01/04/2012 157 WATER OP-PAYING AGENT FEES THE BANK OF NEW YORK 512564 252-1595103 374.50 GJ-120131FE 01/27/2012 05 DEC CC FEES UB 395 106.02 TOTAL PERIOD 09 ACTIVITY 480.52 0.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 10 AP-120214 02/07/2012 200 WATER OP-FEBRUARY HOSTING ITRON 512739 228018 456.23 02/07/2012 201 WATER OP-2012 RANDOM MIDWEST OCCUPATIONAL 512755 204073C 80.00 02/07/2012 202 WATER OP-DOT PHYSICAL RUSH-COPLEY HEALTHCA 512778 5339-CITY 45.00 02/07/2012 203 WATER OP-1 PKG. TO ILEPA LABS UNITED PARCEL SERVIC 512793 0000429$X2022 38.42 02/07/2012 204 WATER OP-RELEASING WATER LIENS YORKVILLE CLERK'S AC 512805 151203 98.00 02/07/2012 205 WATER OP-FILING WATER LIENS YORKVILLE CLERK'S AC 512805 151203 343.00 02/07/2012 206 WATER OP-FILING WATER LIEN YORKVILLE CLERK'S AC 512805 151386 49.00 02/07/2012 207 WATER OP-RELEASE OF WATER LIEN YORKVILLE CLERK'S AC 512805 151386 49.00 AP-120228 02/21/2012 139 WATER OP-COMM. ON COLLECTIONS COLLECTION PROFESSIO 512825 214830-J-013112 34.18 02/21/2012 140 WATER OP-RELEASE WATER LIENS YORKVILLE CLERK'S AC 512875 151698 49.00 GJ-120229FE 02/15/2012 05 JAN CC FEES UB 395 118.28 TOTAL PERIOD 10 ACTIVITY 1,360.11 0.00 11 AP-120313 03/06/2012 135 WATER OP-PAYING AGENT FEE 07A THE BANK OF NEW YORK 512888 252-1610872 374.50 03/06/2012 136 WATER OP-BACKGROUND CHECK ILLINOIS STATE POLIC 512908 022912-C 34.25 03/06/2012 137 WATER OP-DECEMBER HOSTING ITRON 512912 223925 456.23 03/06/2012 138 WATER OP-HOSTING WATER METER ITRON 512912 231614 456.23 03/06/2012 139 WATER OP-DRUG SCREENING RUSH-COPLEY HEALTHCA 512942 5413-C 97.00 03/06/2012 140 WATER OP-RELEASE WATER LIEN YORKVILLE CLERK'S AC 512960 151879 49.00 03/06/2012 141 WATER OP-FILING WATER LIENS YORKVILLE CLERK'S AC 512960 151879 245.00 AP-120327 03/20/2012 124 WATER OP-UB COLLECTION COSTS COLLECTION PROFESSIO 512979 214830-J-022912 103.94 03/20/2012 125 WATER OP-APRIL - JUNE ALARM WIRE WIZARD OF ILLIN 513031 13340 310.50 GJ-120331FE 03/09/2012 05 FEB CC FEES UB 395 200.58 03/09/2012 11 ANALYSIS FEE FOR FEBRUARY 17.38 AP-20327M 03/27/2012 04 WATER OP-2013 BULK MAIL PERMIT YORKVILLE POSTMASTER 513039 2013PERMIT 127.30 TOTAL PERIOD 11 ACTIVITY 2,471.91 0.00 12 AP-120410 04/04/2012 157 WATER OP-APRIL HOSTED SERVICES ITRON 513075 235587 456.23 04/04/2012 158 WATER OP-WATER LIEN YORKVILLE CLERK'S AC 513123 152825 98.00 04/04/2012 159 WATER OP-RELEASING WATER LIENS YORKVILLE CLERK'S AC 513123 152825 196.00 AP-120424 04/18/2012 126 WATER OP-RELEASE WATER LIEN YORKVILLE CLERK'S AC 513205 153262 98.00 GJ-120430FE 04/30/2012 05 MARCH CC FEES UB 395 166.82 TOTAL PERIOD 12 ACTIVITY 1,015.05 0.00 YTD BUDGET 6,000.00 TOTAL ACCOUNT ACTIVITY 16,536.23 377.47 ANNUAL REVISED BUDGET 6,000.00 ENDING BALANCE 16,158.76 52-520-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 GJ-110531IT 06/02/2011 08 MAY CREDIT CARD FEE UB 395 58.41 GJ-ZAJEOlE 07/24/2011 14 Credit Card Fee Allocation AJE 58.41 TOTAL PERIOD 01 ACTIVITY 58.41 58.41 02 AP-110614 06/09/2011 187 SEWER OP-MONTHLY CABLE CHARGE VISA 511364 052711-CITY2 19.98 AP-110628 06/27/2011 150 SEWER OP-COPIER CHARGES KONICA MINOLTA BUSIN 511412 217966807 7.25 GJ-1106301T 06/06/2011 08 JUNE CREDIT CARD FEE US 395 18.17 TOTAL PERIOD 02 ACTIVITY 45.40 0.00 03 AP-110712 07/08/2011 164 SEWER OP-MONTHLY CABLE VISA 511542 062611-CITY 19.99 AP-110726 07/25/2011 136 SEWER OP-JUNE TRUCK INSPECTION JAMES GRIBBLE 511588 6011 26.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 03 AP-110726 07/25/2011 137 SEWER OP-DRUG & ALCOHOL SCREEN RUSH-COPLEY HEALTHCA 511613 4158-C 46.00 GJ-110731IT 08/04/2011 07 JULY CREDIT CARD FEE UB 395 144.83 TOTAL PERIOD 03 ACTIVITY 236.82 0.00 04 AP-110809 08/05/2011 177 SEWER OP-MONTHLY CABLE VISA 511705 07/27/11-CITY 19.99 GJ-110831IT 08/09/2011 07 AUG CREDIT CARD FEE UB 395 26.18 TOTAL PERIOD 04 ACTIVITY 46.17 0.00 05 AP-110913 09/06/2011 207 SEWER OP-SERVICE CALL FOR DARYL BOWLES 511829 081511 120.00 09/06/2011 208 SEWER OP-CABLE VISA 511901 082811-CITY 19.99 09/06/2011 209 SEWER OP-EASEMENT YORKVILLE CLERK'S AC 511909 147891 24.50 GJ-110926RC 10/28/2011 05 RECLASS ANALYSIS CHARGE 71.84 AP-110927 09/20/2011 148 SEWER OP-10/01/11- 12/31/11 WIRE WIZARD OF ILLIN 511979 12186 310.50 GJ-110930IT 10/03/2011 07 SEPT CREDIT CARD FEE UB 395 57.64 TOTAL PERIOD 05 ACTIVITY 604.47 0.00 06 AP-111011 10/05/2011 183 SEWER OP-MONTHLY CABLE VISA 512082 092611-CITY 19.98 GJ-111031IT 11/02/2011 07 OCT CREDIT CARD FEE UB 395 46.86 CR-C111017 10/17/2011 13 COLLECTION FEE 005 0000000001 20.96 GJ-ZAJE06A 10/11/2011 05 Reclass Copier Charges 4.18 10/11/2011 08 Reclass Monthly Cable Charges 99.93 10/11/2011 09 Reclass Annual Fire Inspection 64.20 TOTAL PERIOD 06 ACTIVITY 156.18 99.93 07 AP-111108 11/03/2011 166 SEWER OP-DRUG SCREEN RUSH-COPLEY HEALTHCA 512236 4886-CITY 26.00 11/03/2011 167 SEWER OP-MONTHLY CABLE VISA 512256 102711-CITY 19.98 AP-111122 11/17/2011 200 SEWER OP-COPY CHARGES KONICA MINOLTA BUSIN 512312 219305316 3.53 GJ-1111301T 11/28/2011 07 NOV CREDIT CARD FEE UB 395 95.37 11/28/2011 41 ANALYSIS CHARGE 19.18 GJ-ZAJE07H 12/07/2011 04 Reclass Monthly Cable Fee 19.98 TOTAL PERIOD 07 ACTIVITY 164.06 19.98 08 AP-111227 12/20/2011 206 SEWER OP-COPIER CHARGES KONICA MINOLTA BUSIN 512505 219553417 3.11 GJ-111231IT 12/30/2011 07 DEC CREDIT CARD FEE UB 395 31.92 TOTAL PERIOD 08 ACTIVITY 35.03 0.00 09 AP-120124 01/18/2012 125 SEWER OP-04A PAYING AGENT FEES THE BANK OF NEW YORK 512648 252-1599048 374.50 01/18/2012 126 SEWER OP-04B PAYING AGENT FEES THE BANK OF NEW YORK 512648 252-1599049 374.50 01/18/2012 127 SEWER OP-SEWER OPERATOR KENDALL COUNTY RECOR 512666 123111-65 172.20 GJ-120131BD 01/27/2012 06 IRBB 2003B WIRED ON 1/26/12 1,761.82 GJ-12013IFE 01/27/2012 07 DEC CC FEES UB 395 44.31 TOTAL PERIOD 09 ACTIVITY 2,727.33 0.00 10 AP-120214 02/07/2012 251 SEWER OP-2012 RANDOM CONSORT MIDWEST OCCUPATIONAL 512755 204073C 40.00 02/07/2012 252 SEWER OP-DOT DRUG SCREEN RUSH-COPLEY HEALTHCA 512778 5339-CITY 26.00 AP-120228 02/21/2012 172 SEWER OP-SEWER MATTERS KATHLEEN FIELD ORR & 512856 13661 38.00 GJ-120229FE 02/15/2012 07 JAN CC FEES UB 395 49.43 TOTAL PERIOD 10 ACTIVITY 153.43 0.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 11 GJ-12032ORC 03/20/2012 01 RECLASS FUND TO CORRECT ACCT. 1,000.00 AP-120327 03/20/2012 158 SEWER OP-DOT SCREENING RUSH-COPLEY HEALTHCA 513018 030112 117.00 03/20/2012 159 SEWER OP-APRIL - JUNE ALARM WIRE WIZARD OF ILLIN 513031 13340 310.50 GJ-120331FE 03/09/2012 07 FEB CC FEES UB 395 83.83 03/09/2012 13 ANALYSIS FEE FOR FEBRUARY 7.26 AP-20327M 03/27/2012 06 SEWER OP-2013 BULK MAIL PERMIT YORKVILLE POSTMASTER 513039 2013PERMIT 53.20 TOTAL PERIOD 11 ACTIVITY 1,571.79 0.00 12 AP-120410 04/04/2012 194 SEWER OP-BACKGOUND CHECK ILLINOIS STATE POLIC 513072 032712-CITY 34.25 GJ-120430FE 04/30/2012 07 MARCH CC FEES UB 395 69.71 TOTAL PERIOD 12 ACTIVITY 103.96 0.00 YTD BUDGET 5,000.00 TOTAL ACCOUNT ACTIVITY 5,903.05 178.32 ANNUAL REVISED BUDGET 5,000.00 ENDING BALANCE 5,724.73 79-790-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 03 AP-110714 07/05/2011 06 PUBLIC OPERATOR LICENSE FEE ILLINOIS DEPT. OF AG 208065 082511 15.00 07/05/2011 07 BACKGROUND CHECK ILLINOIS STATE POLIC 208066 062311-PR 34.25 TOTAL PERIOD 03 ACTIVITY 49.25 0.00 05 AP-110908 09/01/2011 03 POST ACCIDENT DRUG SCREENING RUSH-COPLEY HEALTHCA 208268 080211-PR 46.00 TOTAL PERIOD 05 ACTIVITY 46.00 0.00 06 GJ-ZAJE06B 10/11/2011 01 Reclass Lien Filing Fees 245.00 TOTAL PERIOD 06 ACTIVITY 245.00 0.00 07 AP-111103 10/24/2011 05 DRUG SCREENING RUSH-COPLEY HEALTHCA 208401 4158-R 45.00 AP-111117 11/09/2011 08 DOT DRUG SCREENINGS RUSH-COPLEY HEALTHCA 208434 4886-PR 138.00 TOTAL PERIOD 07 ACTIVITY 183.00 0.00 10 AP-120209 02/01/2012 09 2012 RANDOM CONSORTIUM MIDWEST OCCUPATIONAL 208573 204073P 160.00 AP-120223 02/15/2012 01 DOT DRUG SCREEN RUSH-COPLEY HEALTHCA 208629 5339-P 26.00 TOTAL PERIOD 10 ACTIVITY 186.00 0.00 11 AP-120322 03/14/2012 04 DOT EXAM RUSH-COPLEY HEALTHCA 208701 5413-P 45.00 TOTAL PERIOD 11 ACTIVITY 45.00 0.00 12 AP-120412 04/04/2012 10 TRUCK INSPECTION JAMES GRIBBLE 208737 138694 26.00 04/04/2012 11 TRUCK INSPECTION JAMES GRIBBLE 208737 138963 26.00 04/04/2012 12 TRUCK INSPECTION JAMES GRIBBLE 208737 139124 25.00 TOTAL PERIOD 12 ACTIVITY 77.00 0.00 YTD BUDGET 4,500.00 TOTAL ACCOUNT ACTIVITY 831.25 0.00 ANNUAL REVISED BUDGET 4,500.00 ENDING BALANCE 831.25 79-795-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 AP-110526 05/19/2011 01 REFEREE HARRY ALBRIGHT 207948 050311 105.00 05/19/2011 02 REFEREE JOHN EARLE 207950 050311 105.00 05/19/2011 03 REFEREE KEVIN HANNENMAN 207953 050511 35.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 01 AP-110526 05/19/2011 04 REFEREE KEVIN HANNENMAN 207953 050911 105.00 05/19/2011 05 REFEREE RAYMOND HAYEN 207954 050311 105.00 05/19/2011 06 REFEREE ERIC HILLESLAND 207955 051011 105.00 05/19/2011 07 REFEREE EDDIE A. HOLMAN 207956 051011 105.00 05/19/2011 08 REFEREE MARK A. HUTH 207957 050211 105.00 05/19/2011 09 REFEREE DENNIS KEITH 207960 050511 35.00 05/19/2011 10 SPRING FOOTBALL INSTRUCTION KIDS FIRST SPORTS SA 207962 050511 414.00 05/19/2011 11 REFEREE TRACY ROBINSON 207966 050411 70.00 05/19/2011 12 REFEREE RANDY J. SCHNITZ 207967 051011 105.00 05/19/2011 13 REFEREE RONALD V. WOZNY 207970 050411 70.00 GJ-110531PR 06/02/2011 46 MAY CC FEE'S 814.16 TOTAL PERIOD 01 ACTIVITY 2,278.16 0.00 02 AP-110609 06/02/2011 07 MAY 12 MEETING MINUTES LOUISE A. BEUKELMAN 207974 051211 70.00 06/02/2011 08 REFEREE KEVIN HANNENMAN 207980 051211 105.00 06/02/2011 09 REFEREE ERIC HILLESLAND 207981 051211 105.00 06/02/2011 10 REFEREE ERIC HILLESLAND 207981 051711 105.00 06/02/2011 11 REFEREE GREGORY JOHNSON 207983 051811 35.00 06/02/2011 12 REFEREE DENNIS KEITH 207984 051911 105.00 06/02/2011 13 REFEREE TERRY LIPSCOMB 207986 051211 105.00 06/02/2011 14 REFEREE KRISTEN MERRIMAN 207987 051611 105.00 06/02/2011 15 REFEREE BRUCE MORRICK 207988 052411 105.00 06/02/2011 16 REFEREE JASON T PURSLEY 207991 051111 105.00 06/02/2011 17 REFEREE TRACY ROBINSON 207993 051711 105.00 06/02/2011 18 REFEREE TRACY ROBINSON 207993 051911 105.00 06/02/2011 19 REFEREE TRACY ROBINSON 207993 052311 105.00 06/02/2011 20 REFEREE TRACY ROBINSON 207993 052411 105.00 06/02/2011 21 REFEREE RANDY J. SCHNITZ 207994 051711 105.00 06/02/2011 22 REFEREE RONALD V. WOZNY 207996 051811 105.00 06/02/2011 23 REFEREE RONALD V. WOZNY 207996 051911 105.00 06/02/2011 24 REFEREE RONALD V. WOZNY 207996 052411 105.00 GJ-110613PR 06/09/2011 48 JUNE CREDIT CARD FEE 1,011.32 AP-110623 06/15/2011 56 MAY 26 MEETING MINUTES LOUISE A. BEUKELMAN 208003 52611 84.00 06/15/2011 57 REFEREE FREDERICK J. FITZSIM 208006 060111 105.00 06/15/2011 58 REFEREE RAYMOND HAYEN 208012 060211 105.00 06/15/2011 59 BACKGROUND CHECKS ILLINOIS STATE POLIC 208017 052511-PR 68.50 06/15/2011 60 REFEREE PAUL MCDOWELL 208021 053111 105.00 06/15/2011 61 REFEREE NORMAN C. MEIER 208023 060211 105.00 06/15/2011 62 REFEREE TRACY ROBINSON 208037 053111 70.00 06/15/2011 63 REFEREE RANDY J. SCHNITZ 208038 053111 105.00 06/15/2011 64 REFEREE SCOT SUTHERLAND 208041 060211 105.00 06/15/2011 65 ANNUAL SOFTWARE MAINTENANCE VERMONT SYSTEMS 208042 33172 1,725.00 06/15/2011 66 REFEREE RONALD V. WOZNY 208046 060811 105.00 TOTAL PERIOD 02 ACTIVITY 5,478.82 0.00 03 AP-110714 07/05/2011 28 REFEREE ROBERT FERGUSON 208057 062311 105.00 07/05/2011 29 REFEREE FREDERICK J. FITZSIM 208058 060711 105.00 07/05/2011 30 REFEREE FREDERICK J. FITZSIM 208058 061611 105.00 07/05/2011 31 JUNE 23 MEETING MINUTES LISA R. GODWIN 208060 062311 136.50 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 03 AP-110714 07/05/2011 32 REFEREE RAYMOND HAYEN 208063 060711 105.00 07/05/2011 33 REFEREE RAYMOND HAYEN 208063 061411 105.00 07/05/2011 34 REFEREE RAYMOND HAYEN 208063 061611 140.00 07/05/2011 35 REFEREE RAYMOND HAYEN 208063 062111 105.00 07/05/2011 36 REFEREE RAYMOND HAYEN 208063 062311 105.00 07/05/2011 37 FLAG FOOTBALL CAMP INSTRUCTION KIDS FIRST SPORTS SA 208070 062911 999.60 07/05/2011 38 ASSIGNING OFFICIALS FOR GAMES CYNTHIA O'LEARY 208075 SOFTBALL 1ST-11 370.00 07/05/2011 39 REFEREE MARTIN J. O'LEARY 208076 061311 105.00 07/05/2011 40 REFEREE JASON T PURSLEY 208080 062111 105.00 07/05/2011 41 REFEREE TRACY ROBINSON 208088 061411 105.00 07/05/2011 42 REFEREE TRACY ROBINSON 208088 061611 140.00 07/05/2011 43 REFEREE RANDY J. SCHNITZ 208089 060611 105.00 07/05/2011 44 REFEREE RANDY J. SCHNITZ 208089 061411 70.00 07/05/2011 45 REFEREE SUFWAN SHTANI 208090 060711 105.00 07/05/2011 46 REFEREE SCOT SUTHERLAND 208091 062111 105.00 07/05/2011 47 REFEREE RONALD V. WOZNY 208096 062311 105.00 GJ-110718PR 07/19/2011 49 JULY CREDIT CARD FEE 837.51 AP-110728 07/19/2011 38 SUMMER SESSION CLASS ALL STAR SPORTS INST 208101 114146 10,253.00 07/19/2011 39 SUMMER JUNIOR GOLF CAMP CHAD JOHANSEN GOLF A 208105 1148 960.00 07/19/2011 40 DISTRIBUTION OF FALL PROGRAM DOOR TO DOOR DIRECT 208107 14246 638.00 07/19/2011 41 REFEREE KEVIN HANNENMAN 208114 063011 105.00 07/19/2011 42 REFEREE RAYMOND HAYEN 208116 062811 105.00 07/19/2011 43 REFEREE RAYMOND HAYEN 208116 063011 105.00 07/19/2011 44 REFEREE MARK A. HUTH 208120 070511 105.00 07/19/2011 45 JUNE 9TH MAGIC CLASS GARY KANTOR 208124 060911 255.00 07/19/2011 46 REFEREE PAUL MCDOWELL 208128 062811 105.00 07/19/2011 47 REFEREE PAUL MCDOWELL 208128 070711 105.00 07/19/2011 48 REFEREE BRUCE MORRICK 208130 062711 70.00 07/19/2011 49 REFEREE BRUCE MORRICK 208130 062911 70.00 07/19/2011 50 REFEREE BRUCE MORRICK 208130 070711 105.00 07/19/2011 51 REFEREE MUNNS, MARTY 208131 070711 105.00 07/19/2011 52 ASSIGNING FEE FOR OFFICIALS CYNTHIA O'LEARY 208136 SOFTBALL 2ND-11 400.00 07/19/2011 53 REFEREE MARTIN J. O'LEARY 208137 071211 105.00 07/19/2011 54 REFEREE TRACY ROBINSON 208144 063011 105.00 07/19/2011 55 REFEREE TRACY ROBINSON 208144 070511 105.00 07/19/2011 56 REFEREE TRACY ROBINSON 208144 070611 105.00 07/19/2011 57 REFEREE TRACY ROBINSON 208144 071111 70.00 07/19/2011 58 REFEREE RONALD V. WOZNY 208152 062811 105.00 TOTAL PERIOD 03 ACTIVITY 18,244.61 0.00 04 AP-110811 08/01/2011 21 REFEREE JOHN EARLE 208165 071611 175.00 08/01/2011 22 JULY 14 MEETING MINUTES LISA R. GODWIN 208168 071411 122.50 08/01/2011 23 REFEREE RAYMOND HAYEN 208170 071411 105.00 08/01/2011 24 REFEREE RAYMOND HAYEN 208170 072111 140.00 08/01/2011 25 REFEREE TERRY LIPSCOMB 208173 072111 70.00 08/01/2011 26 REFEREE PAUL MCDOWELL 208174 071611 70.00 08/01/2011 27 REFEREE NORMAN C. MEIER 208175 071511 140.00 08/01/2011 28 REFEREE BRUCE MORRICK 208177 071411 70.00 08/01/2011 29 REFEREE BRUCE MORRICK 208177 072011 70.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 04 AP-110811 08/01/2011 30 REFEREE MUNNS, MARTY 208178 071811 70.00 08/01/2011 31 REFEREE TRACY ROBINSON 208190 071411 140.00 08/01/2011 32 REFEREE RONALD V. WOZNY 208196 071511 105.00 08/01/2011 33 REFEREE RONALD V. WOZNY 208196 072111 70.00 GJ-110815PR 08/17/2011 45 AUGUST C CARD FEES 884.40 AP-110825 08/17/2011 12 JULY 28 MEETING MINUTES LISA R. GODWIN 208209 072811 63.00 08/17/2011 13 AUGUST 11 MEETING MINUTES LISA R. GODWIN 208209 081111 91.00 08/17/2011 14 REFEREE RAYMOND HAYEN 208210 080411 140.00 08/17/2011 15 REFEREE RAYMOND HAYEN 208210 080911 105.00 08/17/2011 16 REFEREE RAYMOND HAYEN 208210 081111 140.00 08/17/2011 17 REFEREE ERIC HILLESLAND 208211 080411 140.00 08/17/2011 18 REFEREE MARK A. HUTH 208212 080211 105.00 08/17/2011 19 BACKGROUND CHECKS ILLINOIS STATE POLIC 208213 080911-PR 513.75 08/17/2011 20 REFEREE KERRY KELLEY 208215 081111 140.00 08/17/2011 21 TENNIS CAMP INSTRUCTION KIDS FIRST SPORTS SA 208217 080911 1,026.38 08/17/2011 22 REFEREE BRUCE MORRICK 208220 072811 105.00 08/17/2011 23 REFEREE BRUCE MORRICK 208220 081111 140.00 08/17/2011 24 REFEREE MARTIN J. O'LEARY 208222 080211 105.00 08/17/2011 25 REFEREE TRACY ROBINSON 208232 080211 105.00 08/17/2011 26 REFEREE TRACY ROBINSON 208232 080911 140.00 08/17/2011 27 REFEREE RANDY J. SCHNITZ 208233 080911 105.00 08/17/2011 28 SOCCER TRAINING CAMP ALEKS MINAILOVIC 208235 CA11-016 984.75 08/17/2011 29 REFEREE RONALD V. WOZNY 208237 080411 140.00 TOTAL PERIOD 04 ACTIVITY 6,520.78 0.00 05 AP-110908 09/01/2011 22 SUMMER SPORTS INSTRUCTION ALL STAR SPORTS INST 208239 115175 378.00 09/01/2011 23 GOLF CAMP INSTRUCTION CHAD JOHANSEN GOLF A 208245 1153 765.00 09/01/2011 24 BASEBALL CAMP INSTRUCTION ROCLAB ATHLETIC INST 208246 IN002467 98.00 09/01/2011 25 REFEREE FREDERICK J. FITZSIM 208249 081811 140.00 09/01/2011 26 AUGUST 25 MEETING MINUTES LISA R. GODWIN 208250 082511 68.60 09/01/2011 27 REFEREE RAYMOND HAYEN 208252 080811 140.00 09/01/2011 28 REFEREE RAYMOND HAYEN 208252 081611 105.00 09/01/2011 29 REFEREE RAYMOND HAYEN 208252 082511 140.00 09/01/2011 30 REFEREE MARK A. HUTH 208254 081611 105.00 09/01/2011 31 REFEREE JIMMY E. JONES 208256 081811 140.00 09/01/2011 32 REFEREE BRUCE MORRICK 208259 082511 105.00 09/01/2011 33 OFFICIAL ASSIGNING FEE FOR CYNTHIA O'LEARY 208262 SOFTBALL 3RD-11 365.00 09/01/2011 34 REFEREE MARTIN J. O'LEARY 208263 081611 105.00 09/01/2011 35 REFEREE SCOT SUTHERLAND 208269 082511 140.00 GJ-110912PR 09/13/2011 44 SEPTEMBER CC FEES 765.03 AP-110922 09/14/2011 12 ASSIGNING OFFICIALS FEE CYNTHIA O'LEARY 208298 SOFTBALL 4TH-11 435.00 TOTAL PERIOD 05 ACTIVITY 3,994.63 0.00 06 GJ-111010PR 10/13/2011 49 SEPTEMBER CC FEES 699.66 AP-111013 10/05/2011 49 FALL SESSION SPORTS ALL STAR SPORTS INST 208309 116219 1,697.50 10/05/2011 50 REFEREE ROBERT FERGUSON 208318 083011 105.00 10/05/2011 51 REFEREE ROBERT FERGUSON 208318 092011 140.00 10/05/2011 52 SEPTEMBER 22 MEETING MINUTES LISA R. GODWIN 208321 092211 155.61 10/05/2011 53 REFEREE RAYMOND HAYEN 208325 083011 105.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 06 AP-111013 10/05/2011 54 REFEREE RAYMOND HAYEN 208325 091511 140.00 10/05/2011 55 REFEREE RAYMOND HAYEN 208325 092211 140.00 10/05/2011 56 BACKGROUND CHECK ILLINOIS STATE POLIC 208329 092611-PR 34.25 10/05/2011 57 REFEREE JOHN ITHAL 208332 091311 105.00 10/05/2011 58 REFEREE NORMAN C. MEIER 208337 092211 105.00 10/05/2011 59 REFEREE BRUCE MORRICK 208340 090811 140.00 10/05/2011 60 REFEREE BRUCE MORRICK 208340 091311 105.00 10/05/2011 61 REFEREE BRUCE MORRICK 208340 091511 140.00 10/05/2011 62 REFEREE BRUCE MORRICK 208340 092011 140.00 10/05/2011 63 REFEREE BRUCE MORRICK 208340 092211 140.00 10/05/2011 64 REFEREE MARTIN J. O'LEARY 208343 091311 105.00 10/05/2011 65 REFEREE TRACY ROBINSON 208354 090811 105.00 10/05/2011 66 REFEREE TRACY ROBINSON 208354 091511 140.00 10/05/2011 67 REFEREE RANDY J. SCHNITZ 208357 092611 140.00 10/05/2011 68 REFEREE SCOT SUTHERLAND 208361 083011 105.00 10/05/2011 69 REFEREE RONALD V. WOZNY 208367 090811 140.00 TOTAL PERIOD 06 ACTIVITY 4,827.02 0.00 07 AP-111103 10/24/2011 22 REFEREE ROBERT FERGUSON 208382 101811 140.00 10/24/2011 23 REFEREE FREDERICK J. FITZSIM 208384 100411 105.00 10/24/2011 24 OCTOBER 13 MEETING MINUTES LISA R. GODWIN 208385 101311 84.56 10/24/2011 25 REFEREE RAYMOND HAYEN 208387 100411 105.00 10/24/2011 26 REFEREE RAYMOND HAYEN 208387 100611 140.00 10/24/2011 27 REFEREE RAYMOND HAYEN 208387 101811 140.00 10/24/2011 28 REFEREE ERIC HILLESLAND 208388 101111 140.00 10/24/2011 29 REFEREE BRUCE MORRICK 208395 100411 105.00 10/24/2011 30 REFEREE BRUCE MORRICK 208395 100611 140.00 10/24/2011 31 REFEREE BRUCE MORRICK 208395 101111 140.00 10/24/2011 32 REFEREE MARTIN J. O'LEARY 208398 101111 140.00 10/24/2011 33 DRUG SCREENING RUSH-COPLEY HEALTHCA 208401 4158-R 45.00 10/24/2011 34 REFEREE RONALD V. WOZNY 208406 100611 140.00 AP-111117 11/09/2011 56 JR. ENGINEERING CLASS ALL ABOUT LEARNING 208410 3812 759.00 11/09/2011 57 WINTER/SPRING CATALOG DOOR TO DOOR DIRECT 208415 14424 638.00 11/09/2011 58 REFEREE ROBERT FERGUSON 208416 110111 35.00 11/09/2011 59 REFEREE RAYMOND HAYEN 208417 102511 70.00 11/09/2011 60 REFEREE JOHN ITHAL 208420 102011 140.00 11/09/2011 61 REFEREE JOHN ITHAL 208420 102511 70.00 11/09/2011 62 REFEREE JOHN ITHAL 208420 110111 35.00 11/09/2011 63 MAGIC CLASS 11/3/11 GARY KANTOR 208421 117300-2 60.00 11/09/2011 64 REFEREE BRUCE MORRICK 208425 102011 105.00 11/09/2011 65 REFEREE BRUCE MORRICK 208425 102711 70.00 11/09/2011 66 SCHEDULE GAMES CYNTHIA O'LEARY 208427 100711 385.00 11/09/2011 67 REFEREE RONALD V. WOZNY 208438 102011 70.00 11/09/2011 68 REFEREE RONALD V. WOZNY 208438 102711 70.00 GJ-111129PR 12/15/2011 03 OCTOBER CC FEES 875.14 TOTAL PERIOD 07 ACTIVITY 4,946.70 0.00 08 AP-111208 12/01/2011 34 NOVEMBER 3 MEETING MINUTES LISA R. GODWIN 208456 110311 68.60 12/01/2011 35 NOVEMBER 17 MEETING MINUTES LISA R. GODWIN 208456 111711 77.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 08 AP-111208 12/01/2011 36 REFEREE RAYMOND HAYEN 208458 111011 70.00 12/01/2011 37 BASKETBALL PROGRAM INSTRUCTION KIDS FIRST SPORTS SA 208463 111111 1,268.40 12/01/2011 38 REFEREE BRUCE MORRICK 208468 111011 70.00 12/01/2011 39 ASSIGNING FEE FOR OFFICIALS CYNTHIA O'LEARY 208473 BASKETBALL 2012 #1 1,400.00 12/01/2011 40 ASSIGNING FEE FOR OFFICIALS CYNTHIA O'LEARY 208473 SOFTBALL 6TH-11 355.00 GJ-111231PR 12/30/2011 42 NOVEMBER CREDIT CARD FEES 695.72 TOTAL PERIOD 08 ACTIVITY 4,004.72 0.00 09 AP-120112 01/04/2012 60 FALL SESSION INSTRUCTION ALL STAR SPORTS INST 208492 117260 2,268.00 01/04/2012 61 DECEMBER 8 PARK BOARD MEETING LISA R. GODWIN 208505 120811-PB 67.76 01/04/2012 62 DECEMBER 8 TOWN HALL MEETING LISA R. GODWIN 208505 120811-TH 72.24 01/04/2012 63 COACHES BACKGROUND CHECKS ILLINOIS STATE POLIC 208512 121211-PR 1,130.25 01/04/2012 64 ADDITIONAL PAYMENT DUE FOR KIDS FIRST SPORTS SA 208513 111111-2 77.00 01/04/2012 65 SPANISH CLASS INSTRUCTION BELEM WERDERICH 208535 121211 350.00 GJ-120123PR 01/25/2012 48 DECEMBER CREDIT CARD FEES 703.52 TOTAL PERIOD 09 ACTIVITY 4,668.77 0.00 10 AP-120209 02/01/2012 37 REFEREE JERRY BALDWIN 208544 011412 100.00 02/01/2012 38 FALL SESSION SKATING CANLAN ICE SPORTS RO 208550 012412BW1 640.50 02/01/2012 39 REFEREE JIM FORBES 208554 011412 125.00 02/01/2012 40 JANUARY 19 MEETING MINUTES LISA R. GODWIN 208556 011912 84.00 02/01/2012 41 BACKGROUND CHECKS ILLINOIS STATE POLIO 208564 012712-P 102.75 02/01/2012 42 REFEREE TIM LUCAS 208568 011412 100.00 02/01/2012 43 REFEREE TOMMIE MCNEAL 208569 011412 150.00 02/01/2012 44 REFEREE RANDY MOHR 208574 011112 75.00 02/01/2012 45 REFEREE JOE SHIFFER II 208587 011412 75.00 02/01/2012 46 REFEREE WALTER SZWEDA 208589 011412 125.00 02/01/2012 47 REFEREE WILLIAM WEEKS 208594 010712 100.00 02/01/2012 48 REFEREE TERRANCE WORDLAW 208595 010712 100.00 GJ-120213PR 02/13/2012 48 JAN CREDIT CARD FEES 791.97 AP-120223 02/15/2012 11 WINTER SESSION CLASS ALL STAR SPORTS INST 208599 121019 1,988.00 02/15/2012 12 REFEREE KEVIN BILLENSTEIN 208799 012812 150.00 02/15/2012 13 REFEREE KEVIN BILLENSTEIN 208799 020412 150.00 02/15/2012 14 REFEREE MIKE BLACKBURN 208603 020412 100.00 02/15/2012 15 REFEREE JOHN EARLE 208606 021112 100.00 02/15/2012 16 REFEREE JIM FORBES 208608 012812 100.00 02/15/2012 17 REFEREE RAYMOND HAYEN 208612 012812 175.00 02/15/2012 18 REFEREE RAYMOND HAYEN 208612 020412 175.00 02/15/2012 19 REFEREE TIM LUCAS 208618 012812 100.00 02/15/2012 20 REFEREE TOMMIE MCNEAL 208619 020412 175.00 02/15/2012 21 REFEREE TOMMIE MCNEAL 208619 021112 175.00 02/15/2012 22 REFEREE MUNNS, MARTY 208621 021012 50.00 02/15/2012 23 REFEREE TOBIN L. ROGGENBUCK 208627 012812 75.00 02/15/2012 24 REFEREE TOBIN L. ROGGENBUCK 208627 021112 150.00 02/15/2012 25 REFEREE ANDREW RUNYON 208628 021112 100.00 02/15/2012 26 REFEREE JOE SHIFFER II 208631 020412 100.00 02/15/2012 27 REFEREE JOE SHIFFER II 208631 021112 100.00 02/15/2012 28 REFEREE WALTER SZWEDA 208632 012812 100.00 02/15/2012 29 REFEREE WILLIAM WEEKS 208634 021012 50.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 10 AP-120223 02/15/2012 30 REFEREE WILLIAM WEEKS 208634 021112 75.00 TOTAL PERIOD 10 ACTIVITY 6,757.22 0.00 11 AP-120308 02/29/2012 21 REFEREE KEVIN BILLENSTEIN 208638 021812 150.00 02/29/2012 22 FEBRUARY 9 MEETING MINUTES LISA R. GODWIN 208643 020912 56.00 02/29/2012 23 FEBRUARY 23 MEETING MINUTES LISA R. GODWIN 208643 022312 101.69 02/29/2012 24 REFEREE RAYMOND HAYEN 208645 021812 175.00 02/29/2012 25 REFEREE TOMMIE MCNEAL 208648 021812 175.00 02/29/2012 26 REFEREE WALTER SZWEDA 208658 021812 100.00 02/29/2012 27 REFEREE WILLIAM WEEKS 208662 021812 100.00 AP-120322 03/14/2012 42 REFEREE KEVIN BILLENSTEIN 208669 022412 50.00 03/14/2012 43 REFEREE KEVIN BILLENSTEIN 208669 030312 150.00 03/14/2012 44 REFEREE JOHN EARLE 208671 022512 50.00 03/14/2012 45 REFEREE RICHARD C. FEISS 208674 031012 100.00 03/14/2012 46 REFEREE JIM FORBES 208677 022512 125.00 03/14/2012 47 REFEREE RAYMOND HAYEN 208682 022512 175.00 03/14/2012 48 REFEREE RAYMOND HAYEN 208682 030312 175.00 03/14/2012 49 REFEREE RAYMOND HAYEN 208682 031012 175.00 03/14/2012 50 REFEREE TIM LUCAS 208689 030312 100.00 03/14/2012 51 REFEREE TOMMIE MCNEAL 208690 022512 175.00 03/14/2012 52 REFEREE TOMMIE MCNEAL 208690 030312 100.00 03/14/2012 53 REFEREE TOMMIE MCNEAL 208690 031012 150.00 03/14/2012 54 REFEREE DAN PERRUQUET 208696 031012 100.00 03/14/2012 55 REFEREE TRACY ROBINSON 208699 022412 50.00 03/14/2012 56 REFEREE TOBIN L. ROGGENBUCK 208700 031012 100.00 03/14/2012 57 REFEREE WALTER SZWEDA 208704 031012 100.00 03/14/2012 58 REFEREE WILLIAM WEEKS 208706 022512 150.00 03/14/2012 59 REFEREE WILLIAM WEEKS 208706 030312 175.00 03/14/2012 60 REFEREE ROBERT YBARRA 208708 022512 75.00 GJ-120330PR 04/11/2012 03 FEB CREDIT CARD FEES 783.53 TOTAL PERIOD 11 ACTIVITY 3,916.22 0.00 12 AP-120412 04/04/2012 28 WINTER SESSION II SPORTS ALL STAR SPORTS INST 208713 122061 1,242.50 04/04/2012 29 REFEREE KEVIN BILLENSTEIN 208718 031712 175.00 04/04/2012 30 REFEREE MIKE BLACKBURN 208719 031712 75.00 04/04/2012 31 PARK DISTRICT CATALOG DELIVERY DOOR TO DOOR DIRECT 208724 14542 638.00 04/04/2012 32 REFEREE RICHARD C. FEISS 208725 031712 75.00 04/04/2012 33 MARCH 8 MEETING MINUTES LISA R. GODWIN 208727 030812 77.00 04/04/2012 34 MARCH 22 PARK BOARD MEETING LISA R. GODWIN 208727 032212 67.76 04/04/2012 35 REFEREE MIKE HANRAHAN 208730 031712 75.00 04/04/2012 36 MAGIC CLASS INSTRUCTION GARY KANTOR 208738 0212 30.00 04/04/2012 37 REFEREE TOMMIE MCNEAL 208739 031712 175.00 04/04/2012 38 REFEREE DANIEL C. RAYMOND 208751 031712 150.00 04/04/2012 39 LET'S SPEAK SPANISH CLASS BELEM WERDERICH 208762 2 350.00 04/04/2012 40 REFEREE KEN WHITE 208763 031712 75.00 GJ-120416PR 04/17/2012 51 MARCH CC FEES 799.69 AP-120426VD 04/26/2012 01 REFEREE :VOID 208602 KEVIN BILLENSTEIN 208799 012812 150.00 04/26/2012 02 REFEREE :VOID 208602 KEVIN BILLENSTEIN 208799 020412 150.00 AP-20426M 04/26/2012 01 REFEREE KEVIN BILLENSTEIN 208799 012812 150.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 12 AP-20426M 04/26/2012 02 REFEREE KEVIN BILLENSTEIN 208799 020412 150.00 TOTAL PERIOD 12 ACTIVITY 4,304.95 300.00 YTD BUDGET 47,000.00 TOTAL ACCOUNT ACTIVITY 69,942.60 300.00 ANNUAL REVISED BUDGET 47,000.00 ENDING BALANCE 69,642.60 80-800-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 AP-110526 05/19/2011 41 MAY PEST CONTROL FIRST ILLINOIS SYSTE 207951 7225 39.00 GJ-110531PR 06/02/2011 48 MAY CC FEE'S 814.17 TOTAL PERIOD 01 ACTIVITY 853.17 0.00 02 AP-110609 06/02/2011 37 TANNING PERMIT RENEWAL ILLINOIS DEPARTMENT 207982 026989-051211 150.00 GJ-110613PR 06/09/2011 50 JUNE CREDIT CARD FEE 1,011.31 AP-110623 06/15/2011 100 MONTHLY PEST CONTROL FIRST ILLINOIS SYSTE 208005 7436 43.00 06/15/2011 101 BACKGROUND CHECKS ILLINOIS STATE POLIC 208017 052511-PR 34.25 06/15/2011 102 ANNUAL SOFTWARE MAINTENANCE VERMONT SYSTEMS 208042 33172 1,725.00 06/15/2011 103 JULY - SEPT. ALARM MONITORING WIRE WIZARD OF ILLIN 208045 11535 60.00 GJ-ZAJE02C 06/28/2011 31 Reclass Copier Charges 66.68 TOTAL PERIOD 02 ACTIVITY 3,090.24 0.00 03 AP-110714 07/05/2011 71 BACKGROUND CHECK ILLINOIS STATE POLIC 208066 062311-PR 34.25 GJ-110718PR 07/19/2011 47 JULY CREDIT CARD FEE 837.52 AP-110728 07/19/2011 81 DISTRIBUTION OF FALL PROGRAM DOOR TO DOOR DIRECT 208107 14246 638.00 07/19/2011 82 JULY PEST CONTROL FIRST ILLINOIS SYSTE 208109 7638 43.00 TOTAL PERIOD 03 ACTIVITY 1,552.77 0.00 04 AP-110811 08/01/2011 66 BACKGROUND CHECKS ILLINOIS STATE POLIC 208172 072711-PR 68.50 GJ-110815PR 08/17/2011 47 AUGUST C CARD FEES 884.41 AP-110825 08/17/2011 44 AUGUST PEST CONTROL FIRST ILLINOIS SYSTE 208208 7834 43.00 08/17/2011 45 BACKGROUND CHECKS ILLINOIS STATE POLIC 208213 080911-PR 68.50 TOTAL PERIOD 04 ACTIVITY 1,064.41 0.00 05 GJ-110912PR 09/13/2011 46 SEPTEMBER CC FEES 765.04 AP-110922 09/14/2011 41 SEPTEMBER PEST CONTROL FIRST ILLINOIS SYSTE 208283 8021 43.00 09/14/2011 42 10/01/11 - 12/31/11 ALARM WIRE WIZARD OF ILLIN 208306 11842 60.00 TOTAL PERIOD 05 ACTIVITY 868.04 0.00 06 GJ-111010PR 10/13/2011 51 SEPTEMBER CC FEES 699.66 AP-111013 10/05/2011 100 BACKGROUND CHECK ILLINOIS STATE POLIC 208329 092611-PR 34.25 GJ-ZAJE06B 10/11/2011 07 Reclass Copier Charges 187.89 TOTAL PERIOD 06 ACTIVITY 921.80 0.00 07 AP-111103 10/24/2011 51 OCTOBER PEST CONTROL FIRST ILLINOIS SYSTE 208383 8239 43.00 AP-111117 11/09/2011 88 WINTER/SPRING CATALOG DOOR TO DOOR DIRECT 208415 14424 638.00 GJ-111129PR 12/15/2011 01 OCTOBER CC FEES 875.14 TOTAL PERIOD 07 ACTIVITY 1,556.14 0.00 08 AP-111208 12/01/2011 65 NOVEMBER 2011 PEST CONTROL FIRST PLACE RENTAL 8439 43.00 12/01/2011 66 BACKGROUND CHECKS ILLINOIS STATE POLIC 208462 110911-PR 68.50 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 11:11:54 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 08 AP-111208VD 12/08/2011 03 NOVEMBER 2011 PEST:VOID 208452 FIRST PLACE RENTAL 8439 43.00 GJ-111231PR 12/30/2011 44 NOVEMBER CREDIT CARD FEES 695.73 AP-11208A 12/08/2011 03 NOVEMBER PEST CONTROL FIRST ILLINOIS SYSTE 208489 8439 43.00 GJ-11208AR 12/08/2011 03 REPOSTED WITH CORRECT CK # 43.00 AP-11208B 12/08/2011 03 NOVEMBER PEST CONTROL FIRST ILLINOIS SYSTE 208489 8439 43.00 TOTAL PERIOD 08 ACTIVITY 893.23 86.00 09 AP-120112 01/04/2012 76 DECEMBER PEST CONTROL FIRST ILLINOIS SYSTE 208501 8628 43.00 01/04/2012 77 BACKGROUND CHECK ILLINOIS STATE POLIC 208512 121211-PR 34.25 01/04/2012 78 JANUARY 2012 - MARCH 2012 WIRE WIZARD OF ILLIN 208536 12417 60.00 GJ-120123PR 01/25/2012 50 DECEMBER CREDIT CARD FEES 703.51 TOTAL PERIOD 09 ACTIVITY 840.76 0.00 10 AP-120209 02/01/2012 72 JANUARY PEST CONTROL FIRST ILLINOIS SYSTE 208553 8814 43.00 GJ-120213PR 02/13/2012 50 JAN CREDIT CARD FEES 791.77 AP-120223 02/15/2012 44 FEBRUARY PEST CONTROL FIRST ILLINOIS SYSTE 208607 8964 43.00 GJ-120228PR 03/07/2012 01 FEBRUARY CREDIT CARD FEES 0.20 TOTAL PERIOD 10 ACTIVITY 877.97 0.00 11 AP-120322 03/14/2012 70 MARCH PEST CONTROL FIRST ILLINOIS SYSTE 208675 9122 43.00 03/14/2012 71 REC CENTER BACKGROUND CHECKS ILLINOIS STATE POLIC 208685 022912-P 68.50 03/14/2012 72 ALARM MONITORING APRIL/2012 - WIRE WIZARD OF ILLIN 208707 12993 60.00 GJ-120330PR 04/11/2012 05 FEB CREDIT CARD FEES 783.52 TOTAL PERIOD 11 ACTIVITY 955.02 0.00 12 AP-120412 04/04/2012 70 PARK DISTRICT CATALOG DELIVERY DOOR TO DOOR DIRECT 208724 14542 638.00 04/04/2012 71 BACKGROUND CHECK ILLINOIS STATE POLIC 208735 032712-P/R 34.25 GJ-120416PR 04/17/2012 53 MARCH CC FEES 799.69 AP-120426 04/17/2012 52 APRIL PEST CONTROL FIRST ILLINOIS SYSTE 208776 9279 43.00 TOTAL PERIOD 12 ACTIVITY 1,514.94 0.00 YTD BUDGET 17,700.00 TOTAL ACCOUNT ACTIVITY 14,988.49 86.00 ANNUAL REVISED BUDGET 17,700.00 ENDING BALANCE 14,902.49 82-820-54-00-5462 (E) PROFESSIONAL SERVICES 01 05/01/2011 BEGINNING BALANCE 0.00 02 AP-110613 06/07/2011 08 MONTHLY PEST CONTROL AAREN PEST CONTROL 102938 15309 75.00 06/07/2011 09 ANNUAL MAINTENANCE RENEWAL AT & T DATACOMM, INC 102940 482-033948 1,260.00 06/07/2011 10 COMMUNICATION CHARGES ILLINOIS CENTURY NET 102945 T1137179 7.20 06/07/2011 11 JUNE ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 102950 879933 206.66 06/07/2011 12 REPAIR LEAK IN COPPER TUBING TRICO MECHANICAL SER 102951 2554 157.50 GJ-1106301T 06/06/2011 30 WIRE FEES 6/24/11 2 @ $20 40.00 TOTAL PERIOD 02 ACTIVITY 1,746.36 0.00 03 AP-110711 07/05/2011 09 RENEWAL OF POLICY #2465461 CASTLE INSURANCE SER 102958 337177 893.00 07/05/2011 10 COPIER CHARGES KONICA MINOLTA BUSIN 102961 218151932 14.84 07/05/2011 11 TRANSFER EXISTING WEBSITE TO WEBLINX INCORPORATED 102964 14039 180.00 07/05/2011 12 IT ASSISTANCE AND SERVICE YORKVILLE PC 102966 931 800.00 07/05/2011 13 MAY 9TH MEETING MINUTES MARLYS J. YOUNG 102967 050911 72.50 TOTAL PERIOD 03 ACTIVITY 1,960.34 0.00 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 11:11:55 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 04 AP-110808 08/01/2011 05 05B BOND ADMIN FEES THE BANK OF NEW YORK 102970 252-1562993 374.50 08/01/2011 06 RENEWAL FOR POLICY #3020335 CASTLE INSURANCE SER 102972 351472 456.00 08/01/2011 07 COPIER CHARGES KONICA MINOLTA BUSIN 102973 218346622 203.23 08/01/2011 08 COPIER CHARGES KONICA MINOLTA BUSIN 102973 218421361 10.48 08/01/2011 09 MAINTENANCE CONTRACT RENEWAL SOUND INCORPORATED 102978 R108342 645.00 08/01/2011 10 JULY ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 102979 3000064631 206.66 08/01/2011 11 RESET CONTROLS FOR PUMP TRICO MECHANICAL SER 102980 2604 98.00 08/01/2011 12 IT SERVICE AND CONSULTATION YORKVILLE PC 102982 953 450.00 TOTAL PERIOD 04 ACTIVITY 2,443.87 0.00 05 AP-110912 09/02/2011 14 ADMIN FEE 2006 BONDS THE BANK OF NEW YORK 102985 252-1567752 374.50 09/02/2011 15 RENEW POLICY #5007036 CASTLE INSURANCE SER 102988 360368 1,383.00 09/02/2011 16 COPIER CHARGES KONICA MINOLTA BUSIN 102994 218682246 13.74 09/02/2011 17 AUGUST ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103000 3000071308 206.66 09/02/2011 18 IT SERVICE AND CONSULTATION YORKVILLE PC 103006 1009 720.00 09/02/2011 19 JULY 11 MEETING MINUTES MARLYS J. YOUNG 103007 071111 53.75 09/02/2011 20 AUGUST 8 MEETING MINUTES MARLYS J. YOUNG 103007 082911 68.38 TOTAL PERIOD 05 ACTIVITY 2,820.03 0.00 06 AP-101011 10/03/2011 08 MONTHLY SERVICE AAREN PEST CONTROL 103008 15828 75.00 10/03/2011 09 COPIER CHARGES KONICA MINOLTA BUSIN 103015 218936146 7.23 10/03/2011 10 MAINTENANCE CONTRACT CHARGE SOUND INCORPORATED 103021 R106679 645.00 10/03/2011 11 SEPTEMBER ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103022 3000076790 206.66 10/03/2011 12 HVAC REPAIR SERVICE TRICO MECHANICAL SER 103023 2656 325.00 10/03/2011 13 COMPUTER UPGRADE FROM XP TO YORKVILLE PC 103026 1044 300.00 10/03/2011 14 JUNE 13 MEETING MINUTES MARLYS J. YOUNG 103027 061311 78.75 TOTAL PERIOD 06 ACTIVITY 1,637.64 0.00 07 AP-111114 11/09/2011 11 COPIER CHARGES KONICA MINOLTA BUSIN 103036 219140499 131.36 11/09/2011 12 COPIER CHARGES KONICA MINOLTA BUSIN 103036 219154442 8.05 11/09/2011 13 COPIER CHARGES KONICA MINOLTA BUSIN 103036 219222056 7.17 11/09/2011 14 MAINTENANCE CONTRACT CHARGE SOUND INCORPORATED 103045 R110349 709.50 11/09/2011 15 OCTOBER ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103047 3000084092 206.66 11/09/2011 16 NOVEMBER ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103047 3000091149 206.66 11/09/2011 17 SEPTEMBER 12 MEETING MINUTES MARLYS J. YOUNG 103051 100311 60.00 GJ-1111301T 11/28/2011 35 WIRE FEE 20.00 TOTAL PERIOD 07 ACTIVITY 1,349.40 0.00 08 AP-111212 12/06/2011 11 COPIER CHARGES KONICA MINOLTA BUSIN 103058 219492897 6.07 12/06/2011 12 REPLACED AIR FILTERS, CLEANED TRICO MECHANICAL SER 103063 2697 2,129.12 12/06/2011 13 SERVICE CALL FOR LEAKING WATER TRICO MECHANICAL SER 103063 2714 125.00 12/06/2011 14 PC TUNE UP AND MAINTENANCE YORKVILLE PC 103066 1090 540.00 12/06/2011 15 OCTOBER 10 MEETING MINUTES MARLYS J. YOUNG 103067 101011 67.00 GJ-111231LB 12/15/2011 14 WIRE FEES 12/27/11 55.00 TOTAL PERIOD 08 ACTIVITY 2,922.19 0.00 09 AP-120109 01/03/2012 09 ELEVATOR CONTRACT ACI SYSTEM CORP 103069 D8412 335.40 01/03/2012 10 RADIO RENTAL, SERVICE & ACI SYSTEM CORP 103069 D8428 827.40 01/03/2012 11 COPIER CHARGES KONICA MINOLTA BUSIN 103075 219739338 7.91 DATE: 05/11/2012 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 11:11:55 GENERAL LEDGER ACTIVITY REPORT F-YR: 12 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 09 AP-120109 01/03/2012 12 DECEMBER ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103080 3000098565 206.66 01/03/2012 13 NOVEMBER 14 MEETING MINUTES MARLYS J. YOUNG 103083 111411 63.75 GJ-120131FE 01/27/2012 09 NSF ORNELAS 1/17/12 7.80 01/27/2012 11 WIRE FEE FOR TRANSFER 1/6/12 15.00 01/27/2012 13 WIRE FEE FOR TRANSFER 1/25/12 20.00 TOTAL PERIOD 09 ACTIVITY 1,483.92 0.00 10 AP-120213 02/06/2012 12 PREVENTATIVE PEST CONTROL AAREN PEST CONTROL 103084 16224 75.00 02/06/2012 13 COMMERCIAL BURGLAR MONITORING ACI SYSTEM CORP 103085 D8522 299.40 02/06/2012 14 FIRE ALARM REPAIR FOX VALLEY FIRE & SA 103091 663517 340.95 02/06/2012 15 ANNUAL FIRE ALARM INSPECTION FOX VALLEY FIRE & SA 103091 671413 1,005.00 02/06/2012 16 COPIER CHARGES KONICA MINOLTA BUSIN 103093 219917869 5.31 02/06/2012 17 COPIER CHARGES KONICA MINOLTA BUSIN 103093 219923952 161.04 02/06/2012 18 COPIER CHARGES KONICA MINOLTA BUSIN 103093 220010729 5.52 02/06/2012 19 MAINTENANCE CONTRACT CHARGES SOUND INCORPORATED 103100 R111999 709.50 02/06/2012 20 JANUARY ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103102 3000107447 218.03 02/06/2012 21 FEBRUARY ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103102 3000118550 218.03 02/06/2012 22 BASIC 1 YEAR SERVICE AGREEMENT TODAY'S BUSINESS SOL 103103 011612-3 2,602.50 02/06/2012 23 DECEMBER - JANUARY IT YORKVILLE PC 103106 1196 1,072.00 TOTAL PERIOD 10 ACTIVITY 6,712.28 0.00 11 AP-120312 03/05/2012 06 COPIER CHARGES KONICA MINOLTA BUSIN 103113 220189808 440.38 03/05/2012 07 COPIER CHARGES KONICA MINOLTA BUSIN 103113 220284423 6.28 03/05/2012 08 SERVICE AGREEMENT CHARGES SOUND INCORPORATED 103117 R112648 291.00 03/05/2012 09 MARCH ELEVATOR MAINTENANCE THYSSENKRUPP ELEVATO 103118 3000128192 218.03 03/05/2012 10 JANUARY 9 MEETING MINUTES MARLYS J. YOUNG 103119 010912 85.00 03/05/2012 11 FEBRUARY 13 MEETING MINUTES MARLYS J. YOUNG 103119 021312 60.50 TOTAL PERIOD 11 ACTIVITY 1,101.19 0.00 12 AP-120409 04/03/2012 05 ELEVATOR INSPECTION ELEVATOR INSPECTION 103124 35424 60.00 04/03/2012 06 COPIER CHARGES KONICA MINOLTA BUSIN 103125 220477738 1.17 04/03/2012 07 MARCH 12 MEETING MINUTES MARLYS J. YOUNG 103133 031212 55.50 04/03/2012 08 DECEMBER 12 LIBRARY MEETING MARLYS J. YOUNG 103133 121211 58.00 TOTAL PERIOD 12 ACTIVITY 174.67 0.00 YTD BUDGET 29,000.00 TOTAL ACCOUNT ACTIVITY 24,351.89 0.00 ANNUAL REVISED BUDGET 29,000.00 ENDING BALANCE 24,351.89 88-880-54-00-5462 (E) DO NOT USE THIS ACCOUNT 01 05/01/2011 BEGINNING BALANCE 0.00 05 AP-110927 09/20/2011 165 TIFF III-LEGAL MATTERS KATHLEEN FIELD ORR & 511956 13531 1,313.50 GJ-ZAJE05F 10/31/2011 02 Recalss Legal Fees 1,313.50 TOTAL PERIOD 05 ACTIVITY 1,313.50 1,313.50 YTD BUDGET 0.00 TOTAL ACCOUNT ACTIVITY 1,313.50 1,313.50 ANNUAL REVISED BUDGET 0.00 ENDING BALANCE 0.00 GRAND TOTAL 242,551.57 0.00 TOTAL DIFFERENCE 242,551.57 0.00 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ NB #2 W36 EST. Finance ■ Engineer ❑ Tracking Number Gy City Administrator El r� _© Consultant El ADM 2012-26 Agenda Item Summary Memo Title: Treasurer's Report for April 2012 Meeting and Date: Administration Committee 5/17/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended April 30,2012 Cash Basis %of %of Projected BGN Fund Revenues YTD Expenses YTD Ending Fund Balance April Revenues YTD Revenues Budget Budget April Expenses YTD Expenses Budget Budget Balance General Fund 01-General (271,900) 769,786 11,885,787 11,823,874 101% 638,169 10,382,284 11,059,992 94% 1,231,603 Special Revenue Funds 15-Motor Fuel Tax 640,399 36,202 562,500 1,011,000 56% 55,892 268,831 661,000 41% 934,068 79-Parks and Recreation 231,558 73,626 1,199,856 1,175,710 102% 93,586 1,120,397 1,189,210 94% 311,017 72-Land Cash (388,625) 4,102 430,767 420,500 102% 71,273 336,710 301,084 112% (294,568) 85-Fox Industrial TIF 569,790 - 259,327 - 0% - 829,116 - 0% - 87-Countryside TIF 2,178,550 221 6,906 10,250 67%0 190 307,394 307,543 100% 1,878,062 88-Downtown TIF 209,760 3 67,933 88,550 77% 5,993 16,585 536,840 3% 261,109 11-Fox Hill SSA 17,942 0 3,793 3,786 100% - 4,346 3,804 114% 17,388 12-Sunflower SSA 11,922 0 7,538 7,530 100% 6,972 9,078 77% 12,488 Debt Service Fund 42-Debt Service 8,653 8,796 507,524 427,919 119% - 428,668 428,669 100% 87,510 Capital Funds 16-Municipal Building (587,024) 1,500 9,150 5,250 174% 600 750 - - (578,624) 22-Park and Recreation Capital 51,443 36 13,680 2,830 483% 292 3,500 123,500 3% 61,623 20-Police Capital 194,947 2,313 38,643 21,500 180% - 2,647 54,000 5% 230,943 21-Public Works Capital 108,743 7,293 50,262 35,900 140% 9,658 92,371 92,595 100% 66,634 23-City-Wide Capital 652 43,470 241,974 416,600 58% 11,620 145,110 360,000 40% 97,516 Enterprise Funds* 51-Water 695,723 401,000 2,837,509 2,694,979 105%0 127,453 2,276,032 2,571,858 88% 1,257,200 52-Sewer 2,377,831 131,875 3,126,838 3,105,490 101% 39,840 1,777,779 2,919,989 61% 3,726,890 80-Recreation Center (195,087) 48,913 635,017 611,000 104% 28,468 654,252 691,738 95% (214,321) Library Funds 82-Library Operations 317,336 8,623 1,098,474 1,069,450 103% 50,555 1,005,374 1,060,275 95% 410,436 83-Library Debt Service - - 718,978 720,800 100% - 720,800 720,800 100% (1,822) 84-Library Capital - 4,650 344,840 341,000 101% 3,356 343,465 336,500 102% 1,375 Total Funds 6,172,614 1,542,410 24,047,295 23,993,918 100% 1,136,945 20,723,383 23,428,475 88% 9,496,526 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department *Fund Balance Equivalent 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ NB #3 W36 EST. Finance ■ Engineer ❑ Tracking Number Gy City Administrator ■ r� _© Consultant E] ADM 2012-27 Agenda Item Summary Memo Title: Cash Statement for March 2012 Meeting and Date: Administration Committee 5/17/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE CASH AND INVESTMENT SUMMARY-as of March 31,2012 CASH Cash-Operations Cash-Special Purpose IL Funds IL Funds Operations Aurora Special Purpose Grand Old Second Castle E-Pay Acct IMET Totals Old Second Castle IMET Earthmovers Totals Totals General Fund 01-General (2,928,697) 2,363 2 2,408,418 (517,914) 2,303 - 15,733 123 18,159 (499,755) Special Revenue Funds 15-Motor Fuel Tax - - - 919,005 - - 919,005 919,005 72-Land Cash (227,317) (227,317) - - (227,317) 85-Fox Industrial TIF - - - - - 87-Countryside TIF 214,460 969,634 1,184,095 693,936 693,936 1,878,031 88-Downtown TIF 267,099 - 267,099 - - 267,099 11-Fox Hill SSA 17,388 17,388 17,388 12-Sunflower SSA 12,488 12,488 12,488 Debt Service Fund 42-Debt Service 78,714 78,714 78,714 Capital Funds 16-Municipal Building (579,374) (579,374) (579,374) 20-Police Capital 226,181 226,181 226,181 21-Public Works Capital 69,449 69,449 - - 69,449 23-City-Wide Capital 68,708 68,708 55,870 55,870 124,578 Enterprise Funds 51-Water 613,511 3,952 1 166,037 783,502 - - 783,502 52-Sewer 2,578,032 1,213 - 2,579,245 2,579,245 Agency Funds 90-Developer Escrow 152,402 - 152,402 152,402 95-Escrow Deposit 194,974 4,882 - - 199,857 - - - - - 199,857 Total City Funds 758,018 12,411 3 3,544,089 4,314,520 696,239 919,005 71,603 123 1,686,970 6,001,490 Distribution% 12.63% 0.21% 0.00% 59.05% 11.60% 15.31% 1.19% 0.00% Library Funds 82-Library Operations 53,000 - 79,833 - 132,833 - - 328,811 - 328,811 461,644 83-Library Debt Service (1,829) 7 (1,822) - - - (1,822) 84-Library Capital - - - 80 - 80 80 Totals 51,171 - 79,840 131,011 80 328,811 328,891 4599902 Distribution% 11.13% 17.36% 0.02% 71.50% Park and Recreation Funds 79-Parks and Recreation - 395,261 - 395;261 - - 25 25 395,286 22-Park&Rec Capital 61,509 61,509 147,952 147,952 209,461 80-Recreation Center (227,893) (227,893) - - - (227,893) Totals 228,877 2289877 147,952 25 147,977 3769854 Distribution% 60.73% 39.26% 0.01% Reviewed By: Agenda Item Number 4 ' �► Legal ❑ NB #4 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ■ Consultant ❑❑ ADM 2012-28 ALE Agenda Item Summary Memo Title: Comp Time Report Meeting and Date: Administration Committee—May 17, 2012 Synopsis: Quarterly report of employee comp-time availability. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None—informational Council Action Requested: Submitted by: Meghan Ostreko Human Resources Name Department Agenda Item Notes: Maximum accrual = 120 hours Sergeants'maximum accrual= 240 hours DATE: 05/09/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:01:44 BENEFIT HOURS REPORT ID: PR4B000O.WOW ORDERED BY EMPLOYEE NUMBER BENEFIT CODES: CMP ACTIVE EMPLOYEES ONLY HIRE BEN. ACCRUAL BEN. ACCRUAL ACCRUAL HOURS HOURS HOURS AVAILABLE EMPL. # NAME DATE CODE CODE YEAR RATE LIMIT ACCRUED USED AVAILABLE COST ------------------------------------------------------------------------------------------------------------------------------------ BEHRENSB BEHRENS, BRETT 07/03/95 CMP 00 .000 .000 .000 441.000 66.500 1,693.52 BEHRENSD BEHRENS, DAVID 09/04/01 CMP 00 .000 .000 .000 988.500 94.625 2,783.82 BROWND BROWN, DAVID 02/05/07 CMP 00 .000 .000 .000 277.250 18.875 316.04 CARLYLEM CARLYLE, MITCHELL 06/04/07 CMP 00 .000 .000 .000 129.000 8.125 235.96 COLLINSA COLLINS JR, ALBERT 08/04/03 CMP 00 .000 .000 .000 1432.000 51.375 1,124.13 DYONJ DYON, JUDY 07/16/01 CMP 00 .000 .000 .000 59.380 119.875 2,722.23 FELTESR FELTES, RITA 03/05/01 CMP 00 .000 .000 .000 16.000 .000 .00 GAWRYCHK GAWRYCH, KRISTOPHER 08/28/06 CMP 00 .000 .000 .000 388.000 13.500 256.36 GERLACHS GERLACH, SARA M 12/27/11 CMP CMP 01 .000 .000 .000 .000 .000 .00 GOLDSMITH GOLDSMITH, RYAN 06/08/06 CMP 00 .000 .000 .000 265.500 20.000 619.55 GRIMEST GRIMES, TOM 09/14/07 CMP 00 .000 .000 .000 320.500 48.500 1,408.52 HARTR HART, RICHARD 12/01/92 CMP 00 .000 .000 .000 452.000 .000 .00 HARTROB HART, ROBBIE 06/23/03 CMP 00 .000 .000 .000 381.000 .500 16.05 HAYESC HAYES, CHRISTOPER 06/02/08 CMP 00 .000 .000 .000 25.000 15.125 410.14 HELLANDJ HELLAND, JONATHON 07/06/99 CMP 00 .000 .000 .000 409.500 76.875 2,418.37 HENNED HENNE, DURKEN 04/17/06 CMP 00 .000 .000 .000 368.000 144.000 3,470.92 HILTL HILT, LARRY 01/01/95 CMP 00 .000 .000 .000 300.000 .000 .00 HORNERR HORNER, RYAN 01/31/05 CMP 00 .000 .000 .000 407.750 15.125 302.31 HOULEA HOULE, ANTHONY 01/02/02 CMP 00 .000 .000 .000 485.000 54.625 1,377.70 HUNTERJ HUNTER, JOHN 04/03/08 CMP 00 .000 .000 .000 53.000 105.625 3,067.52 JACKSONJ JACKSON, JAMIE 12/15/03 CMP 00 .000 .000 .000 126.250 1.750 34.70 DATE: 05/09/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:01:44 BENEFIT HOURS REPORT ID: PR4B000O.WOW ORDERED BY EMPLOYEE NUMBER BENEFIT CODES: CMP ACTIVE EMPLOYEES ONLY HIRE BEN. ACCRUAL BEN. ACCRUAL ACCRUAL HOURS HOURS HOURS AVAILABLE EMPL. # NAME DATE CODE CODE YEAR RATE LIMIT ACCRUED USED AVAILABLE COST JELENA JELENIEWSKI, ANDREW 02/03/04 CMP 00 .000 .000 .000 1148.750 31.000 994.83 JOHNSONJ JOHNSON, JEFFREY 06/11/02 CMP 00 .000 .000 .000 587.750 59.500 1,916.59 KETCHMARK KETCHMARK, MATTHEW 03/26/07 CMP 00 .000 .000 .000 42.000 43.875 1,392.19 KLINGELS KLINGEL, SARAH 06/24/03 CMP 00 .000 .000 .000 1037.000 32.875 1,055.00 KLINGELT KLINGEL, TERRY 02/06/95 CMP 00 .000 .000 .000 566.500 99.375 3,567.05 KOLOWSKIT KOLOWSKI, TIMOTHY 06/08/06 CMP 00 .000 .000 .000 124.000 90.875 2,883.54 KONENT KONEN, THOMAS A 02/13/12 CMP CMP O1 .000 .000 .000 1.000 17.000 384.14 LAWRENTZK LAWRENTZ, KEVIN 08/04/03 CMP 00 .000 .000 .000 259.000 25.625 515.97 LEJAN LEJA, NICOLE 03/27/10 CMP 00 .000 .000 .000 18.000 16.500 255.75 MCMAHONP MCMAHON, PATRICK 08/19/04 CMP 00 .000 .000 .000 37.250 .000 .00 MIKOLR MIKOLASEK, RAYMOND 08/10/04 CMP 00 .000 .000 .000 634.000 126.625 4,445.88 MOOREJ MOORE, JOE 04/02/90 CMP 00 .000 .000 .000 1159.250 86.125 2,573.42 MOTTS MOTT, STACEY 05/25/95 CMP 00 .000 .000 .000 100.500 33.125 1,074.97 MURRAYB MURRAY, WILLIAM D 02/14/12 CMP CMP O1 .000 .000 .000 .000 21.750 431.03 OLSEMB OLSEM, PAMELA 02/06/06 CMP 00 .000 .000 .000 263.000 55.375 1,109.75 OSTREKOM OSTREKO, MEGHAN 04/02/07 CMP 00 .000 .000 .000 94.875 .000 .00 PFIZENMB PFIZENMAIER, BEHR 04/23/08 CMP 00 .000 .000 .000 43.500 108.000 3,075.01 PICKERING PICKERING, LISA 01/28/05 CMP 00 .000 .000 .000 502.630 90.500 2,213.68 PLECKHAMD PLECKHAM, DANIEL 12/15/96 CMP 00 .000 .000 .000 777.875 53.750 1,744.30 PRESNAKJ PRESNAK, JAMES 11/17/03 CMP 00 .000 .000 .000 243.000 78.500 2,840.75 REISINGEB REISINGER, BARBARA 06/16/02 CMP 00 .000 .000 .000 349.000 24.000 510.16 DATE: 05/09/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:01:44 BENEFIT HOURS REPORT ID: PR4B000O.WOW ORDERED BY EMPLOYEE NUMBER BENEFIT CODES: CMP ACTIVE EMPLOYEES ONLY HIRE BEN. ACCRUAL BEN. ACCRUAL ACCRUAL HOURS HOURS HOURS AVAILABLE EMPL. # NAME DATE CODE CODE YEAR RATE LIMIT ACCRUED USED AVAILABLE COST SCHWARTM SCHWARTZKOPF, MOLLY 03/01/99 CMP 00 .000 .000 .000 669.500 .000 .00 SCODRO SCODRO, PETER 07/06/05 CMP 00 .000 .000 .000 395.250 120.125 2,402.27 SCOTTB SCOTT, WILLIAM 08/28/06 CMP 00 .000 .000 .000 103.500 64.875 1,113.82 SENGM SENG, MATTHEW 07/06/98 CMP 00 .000 .000 .000 1013.250 117.875 2,896.88 SIMMONSA SIMMONS, AMY 05/21/07 CMP 00 .000 .000 .000 214.750 12.250 239.23 SLEEZERJ SLEEZER, JOHN 06/12/95 CMP 00 .000 .000 .000 740.500 46.000 1,423.80 SLEEZERS SLEEZER, SCOTT 05/18/92 CMP 00 .000 .000 .000 291.250 .000 .00 SOEBBINGR SOEBBING, ROMAN M 11/03/11 CMP 00 .000 .000 .000 .000 17.250 394.03 STROUPS STROUP, SAMUEL 10/27/00 CMP 00 .000 .000 .000 568.500 46.875 1,651.44 TATET TATE, THOMAS 01/07/08 CMP 00 .000 .000 .000 299.500 51.250 836.41 WALKERK WALKER, KIRSTEN 08/01/11 CMP 00 .000 .000 .000 .500 4.000 62.00 WATERSM WATERS, MICHAEL 07/13/06 CMP 00 .000 .000 .000 465.500 78.250 1,419.46 WEBERR WEBER, ROBERT 07/12/04 CMP 00 .000 .000 .000 602.250 57.250 1,142.21 WRIGHTR WRIGHT, RACHEL 07/19/04 CMP 00 .000 .000 .000 760.810 .000 .00 REPORT TOTALS: CODE ACCRUED USED AVAILABLE AVAIL. COST CMP COMP-TIME .000 21,438.570 2,565.375 68,823.40 0 CIP Reviewed By: Agenda Item Number J� $ 06 Legal ❑ NB #5 Finance ESL -� 1836 Engineer ❑ -_� City Administrator ■ Tracking Number .4 City y Human Resources El� wn sw _© Community Development ❑ ADM 2012-29 � Police F-1 Public Works ❑ Agenda Item Summary Memo Title: Water Infrastructure Fee Reauthorization Meeting and Date: Administration Committee—May 17, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. 1 _ 1836 From: Rob Fredrickson, Finance Director O 6 Date: May 9, 2012 9 Boa, p Subject: Extension of Water Infrastructure Fee KantlaElCOUnry <LE The following attachments project out Water Fund revenues and expenses through FY 2017. The FY 2012 projected revenues column has been adjusted to include the April 2012 billing. Debt Service, along with Developer Commitments (Grande Reserve Court Order), account for half of all Water Fund expenses in FY 2013, as indicated by Attachment C. In addition, debt service will spike this year to nearly$1.4 million(due primarily to a$416,000 increase in 2006A debt service amounts), before leveling off to approximately$1.17M in FY 2014 through FY 2017. When originally issued, these bonds were anticipated to be repaid from revenues generated from connection fees. However, due to a downturn in the housing market, the necessary revenue from water connection fees needed to satisfy debt service has not occurred. As a result, in May of 2010 a Water Infrastructure Fee was implemented in order to bolster projected revenue shortfalls associated with debt service. Due to the fact that the majority of Water Fund expenses are comprised of debt service, it would be difficult to make up for revenue shortfalls by cutting expenses relating to contractual services and supplies without drastically reducing services connected with City water operations. The only significant capital item budgeted out of the Water Fund is the Route 47 water main expansion, which is estimated to cost $1.16M spread out over ten fiscal years beginning in FY 2013. This project is scheduled to take place in concurrence with IDOT's Route 47 roadway project, thereby saving the City significant surface restoration costs. In future fiscal periods, as the housing market begins to recover, the City may be able to recover some of its costs associated with the water main expansion through connection fees. If this were to occur, the City may be able to reduce or eliminate the infrastructure fee. Based on the attachments and the information presented above, it is the recommendation of staff that the water infrastructure fee be implemented through FY 2017. The infrastructure fee could be repealed at a future date at the discretion of Council, should connection fee revenue be sufficient to cover debt service payments for the Water Fund. As indicated by attachment B, without revenue generated from water infrastructure fees, the Water Fund is projected to be in a deficit position by FYE 2014 and have a negative fund balance equivalency of approximately $2.5 million by the end of FY 2017. This would also have a detrimental effect on the City's aggregate cash-flow position, which does not have the excess funds to support a negative fund balance equivalency position in the Water Fund. Attachment A-Includes Infrastructure Fee Water Fund (51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget.The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Adopted FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 133,866 133,524 133,454 138,041 130,423 - - Licenses&Permits - - - 3,990 - - - - - Charges for Service 1,844,416 2,503,003 2,425,250 2,564,323 2,527,871 2,555,945 2,555,945 2,555,945 2,555,945 Investment Earnings 3,204 1,888 2,000 282 300 300 300 300 300 Reimbursements - - - 1,771 7,466 7,977 8,522 9,101 9,720 Miscellaneous 31,410 40,793 50,000 43,106 50,000 50,000 50,000 50,000 50,000 Other Financing Sources 81,750 82,850 83,863 83,863 82,288 82,988 83,588 84,088 84,488 Total Revenue 1,960,780 2,628,534 2,694,979 2,830,859 2,801,379 2,835,251 2,828,778 2,699,434 2,700,453 Expenses Salaries 346,853 346,735 377,000 354,000 382,000 372,000 372,000 372,000 372,000 Benefits 55,606 57,450 65,700 65,700 219,720 230,527 244,922 260,675 277,914 Contractual Services 409,076 401,482 401,850 379,362 501,200 516,463 532,173 548,669 565,990 Supplies 260,178 264,324 360,300 329,800 294,124 285,769 288,630 291,691 294,967 Capital Outlay 176,448 - 96,000 - 132,000 126,000 126,000 126,000 126,000 Contingencies (66,431) - - - - - - - - Developer Commitments 114,944 275,865 275,868 275,868 160,923 - - - - Debt Service 703,053 834,453 903,277 903,277 1,396,016 1,172,802 1,168,384 1,163,054 1,166,825 Other Financing Uses 75,569 91,863 91,863 91,863 - - - - - Total Expenses 2,075,296 2,272,172 2,571,858 2,399,870 3,085,983 2,703,561 2,732,109 2,762,089 2,803,696 Surplus(Deficit) (114,516) 356,362 123,121 430,989 (284,604) 131,690 96,669 (62,655) (103,243) Ending Fund Balance Equivalent 339,359 695,723 683,405 1,126,712 842,108 973,798 1,070,467 1,007,812 904,569 16.35% 30.62% 26.57% 46.95% 27.29% 36.02% 39.18% 36.49% 32.26% $1,500 Fund Balance Equivalent $1,000 0 L ~ $500 $0 Attachment B-No Infrastructure Fee Water Fund (51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget.The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Adopted FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 133,866 133,524 133,454 138,041 130,423 - - Licenses&Permits - - - 3,990 - - - - - Charges for Service 1,844,416 2,503,003 2,425,250 2,564,323 1,852,871 1,880,945 1,880,945 1,880,945 1,880,945 Investment Earnings 3,204 1,888 2,000 282 300 300 300 300 300 Reimbursements - - - 1,771 7,466 7,977 8,522 9,101 9,720 Miscellaneous 31,410 40,793 50,000 43,106 50,000 50,000 50,000 50,000 50,000 Other Financing Sources 81,750 82,850 83,863 83,863 82,288 82,988 83,588 84,088 84,488 Total Revenue 1,960,780 2,628,534 2,694,979 2,830,859 2,126,379 2,160,251 2,153,778 2,024,434 2,025,453 Expenses Salaries 346,853 346,735 377,000 354,000 382,000 372,000 372,000 372,000 372,000 Benefits 55,606 57,450 65,700 65,700 219,720 230,527 244,922 260,675 277,914 Contractual Services 409,076 401,482 401,850 379,362 501,200 516,463 532,173 548,669 565,990 Supplies 260,178 264,324 360,300 329,800 294,124 285,769 288,630 291,691 294,967 Capital Outlay 176,448 - 96,000 - 132,000 126,000 126,000 126,000 126,000 Contingencies (66,431) - - - - - - - - Developer Commitments 114,944 275,865 275,868 275,868 160,923 - - - - Debt Service 703,053 834,453 903,277 903,277 1,396,016 1,172,802 1,168,384 1,163,054 1,166,825 Other Financing Uses 75,569 91,863 91,863 91,863 - - - - - Total Expenses 2,075,296 2,272,172 2,571,858 2,399,870 3,085,983 2,703,561 2,732,109 2,762,089 2,803,696 Surplus(Deficit) (114,516) 356,362 123,121 430,989 (959,604) (543,310) (578,331) (737,655) (778,243) Ending Fund Balance Equivalent 339,359 695,723 683,405 1,126,712 167,108 (376,202) (954,533) (1,692,188) (2,470,431) 16.35% 30.62% 26.57% 46.95% 5.42% -13.92% -34.94% -61.26% -88.11% r $2,000 Fund Balance Equivalent $1,000 $0 ($1,000) ($2,000) ($3,000) Attachment C-Expenses with Percentages Water Fund (51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget.The capital portion is used for the improvement and expansion of water infrastructure,while the operational side is used to service and maintain City water systems. FY2012 FY2013 FY2010 FY2011 Adopted FY2012 Adopted FY2014 FY2015 FY2016 FY2017 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenue Taxes - - 133,866 133,524 133,454 138,041 130,423 - - Licenses&Permits - - - 3,990 - - - - - Charges for Service 1,844,416 2,503,003 2,425,250 2,564,323 1,852,871 1,880,945 1,880,945 1,880,945 1,880,945 Investment Earnings 3,204 1,888 2,000 282 300 300 300 300 300 Reimbursements - - - 1,771 7,466 7,977 8,522 9,101 9,720 Miscellaneous 31,410 40,793 50,000 43,106 50,000 50,000 50,000 50,000 50,000 Other Financing Sources 81,750 82,850 83,863 83,863 82,288 82,988 83,588 84,088 84,488 Total Revenue 1,960,780 2,628,534 2,694,979 2,830,859 2,126,379 2,160,251 2,153,778 2,024,434 2,025,453 Expenses Salaries 346,853 346,735 377,000 354,000 382,000 12.38% 372,000 13.76% 372,000 13.62% 372,000 13.47% 372,000 13.27% Benefits 55,606 57,450 65,700 65,700 219,720 7.12% 230,527 8.53% 244,922 8.96% 260,675 9.44% 277,914 9.91% Contractual Services 409,076 401,482 401,850 379,362 501,200 1624% 516,463 19.10% 532,173 19.48% 548,669 19.86% 565,990 20.19% Supplies 260,178 264,324 360,300 329,800 294,124 9.53% 285,769 10.57% 288,630 10.56% 291,691 10.56% 294,967 10.52% Capital Outlay 176,448 - 96,000 - 132,000 4.28% 126,000 4.66% 126,000 4.61% 126,000 4.56% 126,000 4.49% Contingencies (66,431) - - - - 0.00% - 0.00% - 0.00% - 0.00% - 0.00% Developer Commitments 114,944 275,865 275,868 275,868 160,923 5.21% - 0.00% - 0.00% - 0.00% - 0.00% Debt Service 703,053 834,453 903,277 903,277 1,396,016 45.24% 1,172,802 43.38% 1,168,384 42.76% 1,163,054 42.11% 1,166,825 41.62% Other Financing Uses 75,569 91,863 91,863 91,863 - 0.00% - 0.00% - 0.00% - 0.00% - 0.00% Total Expenses 2,075,296 2,272,172 2,571,858 2,399,870 3,085,983 2,703,561 2,732,109 2,762,089 2,803,696 Surplus(Deficit) (114,516) 356,362 123,121 430,989 (959,604) (543,310) (578,331) (737,655) (778,243) Ending Fund Balance Equivalent 339,359 695,723 683,405 1,126,712 167,108 (376,202) (954,533) (1,692,188) (2,470,431) 16.35% 30.62% 26.57% 46.95% 5.42% -13.92% -34.94% -61.26% -88.11% Ordinance No. 2012- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR AN EXTENSION OF THE WATER INFRASTRUCTURE IMPROVEMENT AND MAINTENANCE FEE WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, expenses to be paid by the City's water fund include operational expenses and expenses incurred in expansion of the water system, namely repayment of bonds; and, WHEREAS, due to a decrease in water tap-on fees and an expected increase in bond payments, there is an anticipated deficit for the water fund; and, WHEREAS, in order to diminish the anticipated water fund deficit, the City now desires to extend the water infrastructure improvement and maintenance fee. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 7, Chapter 5, Section 5-1, Subsection (A) (1) of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replaced with the following: 1. All water users shall be charged a water infrastructure improvement and maintenance fee of$8.25 per month. Section 2. All ordinances or parts of ordinances conflicting with any of the provisions of this Ordinance shall be and the same are hereby repealed. Section 3. If any Section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK Ordinance No.2012- Page 1 CHRIS FUNKHOUSER DIANE TEELING LARRY KOT JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR Ordinance No.2012- Page 2 0 CIP Reviewed By: Agenda Item Number J� $ 06 Legal ❑ NB #6 Finance ESL -� 1836 Engineer ❑ -_� City Administrator ❑ Tracking Number .4 City y Human Resources El� wn sw _© Community Development ❑ ADM 2012-30 � Police F-1 Public Works ❑ Agenda Item Summary Memo Title: Verizon Cell Phone Proposal Meeting and Date: Administration Committee—May 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. 1 _ 1836 From: Rob Fredrickson, Finance Director O 6 Date: May 11, 2012 9 Boa, =p Subject: Cell Phone Analysis—Verizon v. Sprint KantlaElCOUnry <LE Please see attached for an analysis comparing Verizon and Sprint based on the City's current cell phone configuration (39 cell phones & 7 smart phones) and a second analysis comparing the two carriers if the City were to only use smart phones. It's management's intention over the next several years to migrate towards increased smart phone usage across all City departments. The use of smart phones will yield greater efficiencies and enhance productivity by giving employees immediate access to e-mail and the internet. Though the two carriers are relatively priced the same, based on the City's existing set-up of 39 cell and 7 smart phones, Verizon is clearly the low cost provider based on the second attachment showing all smart phones. Therefore, based on the information provided, it is the recommendation of staff that the City switch from Sprint (current carrier) to Verizon. CURRENT PLAN COMPARISON VERIZON SPRINT Total Phones 46 46 Smart Phones 7 7 Pooled Minutes 9,200 9,000 Plan with unlimited data $1,359.47 $1,744.91 Discount 44.10 418.75 Total Cost(excluding taxes&fees) $1,315.37 $1,326.16 Plan Details Data Unlimited (applicable only to smart phones) Unlimited (applicable only to smart phones) Text Messages 200 included in price. Smart phones- Unlimited. Non-Smart phones-300 texts Text Message-Overage Rate $0.15 per message, per address $0.10 per message, per address Mobile-to-Mobile Unlimited Unlimited (Sprint customers only) Night and Weekend Minutes Unlimited Unlimited after 7 pm. Per Minute Rate (Over Allowance) $0.35 per minute $0.25 per minute Wireless Long Distance Rate Included, nationwide Included, nationwide Nationwide Roaming Rate .50 includes long distance n/a ALL SMART PHONES COMPARISON VERIZON SPRINT Phones 46 46 Pooled Minutes 9,200 9,000 Plan with unlimited data $2,529.08 $3,304.91 Discount 289.70 711.25 Total Cost(excluding taxes&fees) $2,239.38 $2,593.66 Plan Details Data Unlimited Unlimited Text Messages 200 included in price. Unlimited Text Message-Overage Rate $0.15 per message, per address n/a Mobile-to-Mobile Unlimited Unlimited Night and Weekend Minutes Unlimited Unlimited mobile-to-mobile. Free to landlines, after 7 pm. Per Minute Rate(Over Allowance) $0.35 per minute $0.25 per minute Wireless Long Distance Rate Included, Nationwide Included, Nationwide Nationwide Roaming Rate .50 includes long distance n/a CIP Reviewed By: K 0 Legal Agenda Item Number 06 Finance NB #7 ESL -� 1836 Engineer ❑ City Administrator 0 .4 �� �; � y Human Resources El Tracking Number � wn sw © Community Development ❑ �_ Police ❑ ADM 2012-31 Public Works ❑ Agenda Item Summary Memo Title: Summer schedule bill list Meeting and Date: Administration—May 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Informational item Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: May 11, 2012 C<wrMY Sad Subject: Summer schedule bill list ALE This item is informational. As a result of the switch to the summer schedule,the City Council will only approve one bill list per month. This means that certain monthly expenses will be have to be restructured to accommodate the new timeline, resulting in a few more ACH debits, credit card bills, and occasionally a manual check. We expect to be able to transfer Nicor gas payments, diesel purchases, and other store invoices (Menards, Ace) to the city credit card. Monthly statements from Target, Jewel, Home Depot, Shell, BP,Amoco, Speedway, and Wal-Mart can be paid from direct debt (ACH). The Grande Reserve Court Order would also be set up as a direct debit. From time-to-time, we may have to cut manual checks to ComEd for our various electric accounts. These accounts can have different, and varying due dates. All of these expenses will still show up on a bill list as an expense to be paid. Because we are changing a relatively large group of vendors to a different payment method, we wanted to give everyone a heads up, prior to seeing it on a bill list. CIP Reviewed By: K 0 Legal Agenda Item Number 06 Finance ❑ NB #8 ESL -� 1836 Engineer ❑ City Administrator 0 .4 �� �; � y Human Resources El Tracking Number � wn sw © Community Development ❑ �� Police ❑ ADM 2012-32 Public Works Agenda Item Summary Memo Title: Solid Waste RFP—vendor selection Meeting and Date: Administration—May 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Recommendation of a vendor Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: May 11, 2012 C<wrMY Sad �LE ��'` Subject: Solid Waste RFP, vendor selection Summary Selection of a vendor from the Solid Waste Collection RFP responses. Background The City's joint RFP with Oswego for solid waste collection services is attached in clean form. This joint RFP was approved by Oswego's Board and Yorkville's Council in February under the concept that solid waste collection prices could be lower if jointly bid. Four companies responded to our RFP: Veolia, Groot, Waste Management, and Republic. Copies of pertinent pages from each RFP response are attached for your review. We have also attached a three page matrix of all price quotes for service from all vendors. Analysis Despite our joint effort, it does not appear that a combined solid waste contract was effective in achieving lower prices. In fact, the lowest prices for each community were seen in the single bid areas. Oswego is still debating the merits of each of their program options, but has stated that they intend to proceed singularly. For Yorkville, the cheapest program for residents overall is Veolia, Option A(our current program). Waste Management's prices for 33-gallon totes were cheaper than Veolia's, but Veolia's 65-gallon and 96-gallon prices were much cheaper than Waste Management's prices. For the average resident, Veolia's proposal will save them about $50 per year, as compared to current rates. Therefore, staff is recommending that the Administration Committee make a positive recommendation to the City Council to negotiate a final contract with Veolia. Veolia did ask for some deviations to our current contract, which we are discussing with them at this time. Provided they are the selected vendor, staff's recommendations on the Veolia's requested deviations would be: 1) The prices quoted are for billing to the City directly and not each individual resident. a. Staff response: This is acceptable. 2) The indemnification shall be limited to the extent such damages or injuries are casued by the negligence or willful misconduct of Veolia. a. Staff response: This is acceptable. 3) Veolia requests that the following Force Majeure language be included into the contract: FORCE MAJEURE: Neither CONTRACTOR nor the CITY shall be liable for the failure to perform their duties nor for any resulting damage, loss, etc., if such failure is caused by a catastrophe, terrorism, riot, war, strike, fire, accident, act of God, including inclement weather or other similar or different contingency beyond the reasonable control of CONTRACTOR or the CITY. a. Staff response: The only change to the City's REP language in the above paragraph is the inclusion of the word"strike"to the section. This addition was negotiated into the section in Veolia's 2007 contract with the City. For this reason, staff is accepting of the inclusion of strike language, but insists that the same language of the 2007 agreement be used again. This recommended language is: STRIKES/FORCE MAJEURE: The CONTRACTOR shall be required to file proof with the City Administrator or his designee that it has a"no strike" provision for the duration of all collective bargaining agreements with its workers. Upon execution of any new agreement, the CONTRACTOR shall forward to the City Administrator within thirty(30) days thereafter,proof that said agreement also contains a"no strike" clause. In the event of a labor related strike or picketing by CONTRACTOR's employees, the CONTRACTOR shall exert commercially reasonable efforts to ensure the continuation of its contracted collection services to the City. In the event that the Contractor shall fail to collect, remove and properly dispose of the waste in accordance with the terms of this contract, for a period of five (5) business days or more,the CITY,may, at its option, cause such waste to be collected and disposed of by any reasonable means available to the CITY, and the cost thereof may be charged against the Contractor and the performance bond furnished by the Contractor. The foregoing option shall not be available to the CITY if the Contractor's failure so to collect and remove waste for the period was due to unusual weather conditions, or some other"act of God," which rendered such collection and removal impossible to perform. The Contractor shall not be liable for the failure to perform its duties if such failure was caused by a catastrophe,riot, war, government order or regulation, fire, accident or any similar contingency beyond the reasonable control of the Contractor. "Act of God" does not include any strike, sympathy strike, slowdown, sit-down, stoppage of work, refusal to perform overtime, mass absenteeism,refusal to cross a picket line or any other similar concerted action or intentional interruption or disruption of the operations of the Contractor by Contractor's own employees (the foregoing collectively referred to as "labor dispute"),provided,however, that in the event that the CITY exercises its option under this Article to collect and dispose of waste by other reasonable means because of the Contractor's failure to perform due to a labor dispute, the total amount charged against the Contractor by the CITY can only be an amount which is in excess of the total amount that the CITY would have otherwise paid to the Contractor for collection over the duration of the labor dispute. The CONTRACTOR shall promptly notify the CITY in writing of any event covered by this Section and the date, nature and cause thereof. Such notice shall indicate the anticipated extent of such delay and the obligations under this Agreement to be affected thereby. 4) Materials to be added to the recycling program will be by mutual consent of the City and Veolia. a. Staff response: This is acceptable. 5) #6 polystyrene will not be included in the recycling program until such time as there is a sustainable and market for the material. a. Staff response: This is acceptable. 6) Veolia requests that the following Change in Law language be included in the contract: The rates shall be adjusted based on any changes in law,rule or regulation(whether state or local) or any increases in applicable taxes, surcharges and fees (including host community fees)which results in increased costs to Veolia on the equipment or services provided a. Staff response: This is not acceptable. I have spoken with Veolia's representative already, and he has agreed to draft language that says they may ask us for a rate change based on the above items. We retain the sole discretion to approve or deny the request. Recommendation and next steps Because of past history and proposed price, staff is recommending that Veolia be chosen as the vendor. After the City Council chooses a vendor, staff will work to negotiate the final details of the agreement including how residents may change their cart size. Staff also has to change several sections of the RFP to convert the document of the agreement. September 1,2012 to May 1,2013 1 1 2016 to MF April 3 , 1 1 1 1 1 1 1 1 1 1 Plan Description 33 gal.tote: 17.10 17.12 19.10 17.25 33 gal.tote: 17.61 17.59 20.06 18.03 33 gal.tote: 18.14 18.07 21.06 18.84 33 gal.tote: 18.69 18.57 22.12 19.69 33 gal.tote: 19.25 19.08 23.22 20.57 Yorkville Option A only 65 gal.tote: 17.10 17.62 19.10 19.25 65 gal.tote: 17.61 18.10 20.06 20.12 65 gal.tote: 18.14 18.60 21.06 21.02 65 gal.tote: 18.69 19.11 22.12 21.97 65 gal.tote: 19.25 19.64 23.22 22.96 96 gal.tote: 17.10 18.47 19.10 21.25 96 gal.tote: 17.61 18.98 20.06 22.21 96 gal.tote: 18.14 19.50 21.06 23.21 96 gal.tote: 18.69 20.04 22.12 24.25 96 gal.tote: 19.25 20.59 23.22 25.34 33 gal.tote: 18.30 18.48 20.75 18.80 33 gal.tote: 18.85 18.99 21.79 19.65 33 gal.tote: 19.41 19.51 22.88 20.53 33 gal.tote: 20.00 20.05 24.02 21.45 33 gal.tote: 20.60 20.60 25.22 22.42 Yorkville Option B only 65 gal.tote: 18.30 18.98 20.75 20.75 65 gal.tote: 18.85 19.50 21.79 21.68 65 gal.tote: 19.41 20.04 22.88 22.66 65 gal.tote: 20.00 20.59 24.02 23.68 65 gal.tote: 20.60 21.16 25.22 24.74 96 gal.tote: 18.30 19.83 20.75 22.50 96 gal.tote: 18.85 20.38 21.79 23.51 96 gal.tote: 19.41 20.94 22.88 24.57 96 gal.tote: 20.00 21.52 24.02 25.68 96 gal.tote: 20.60 22.11 25.22 26.83 Oswego Option Aonly Resident: NO BID NO BID 18.75 18.75 Resident:NO BID NO BID 19.69 19.50 Resident: NO BID NO BID 20.67 20.28 3 year term Senior: NO BID NO BID 15.00 16.10 Senior:NO BID NO BID 15.75 16.74 Senior: NO BID NO BID 16.54 17.41 2-33 gal.owner: NO BID NO BID 18.00 18.35 2-33 gal.owner:NO BID NO BID 18.90 19.08 2-33 gal.owner: NO BID NO BID 19.85 19.85 Oswego NO BID NO BID 2.50 21.50 NO BID NO BID 2.50 22.36 65 gatcon<rar<nrtote: NO BID NO BID 2.50 23.25 65 gel.contractor tote: 65 gal.contractor tote: Option B only 3 year term 2-33 gal.nwn,r,-i- NO BID NO BID 14.40 17.35 2-33 pl.nw-,,se,-NO BID NO BID 15.12 18.04 233 pl.nw-,-inr: NO BID NO BID 15.88 18.77 65 gat contra-tote,senior: NO BID NO BID 2.50 20.00 65 gat cents-tote,-1-NO BID NO BID 2.50 20.80 65 gat ann-.r tote,-br: NO BID NO BID 2.50 21.63 33 gal.tote: NO BID NO BID 19.00 17.75 33 gal.tote:NO BID NO BID 19.95 18.46 33 gal.tote: NO BID NO BID 20.95 19.20 65 gal.tote: NO BID NO BID 19.00 19.75 65 gal.tote:NO BID NO BID 19.95 20.54 65 gal.tote: NO BID NO BID 20.95 21.36 Oswego Option Conly 96 gal.tote: NO BID NO BID 19.00 20.75 96 gal.tote:NO BID NO BID 19.95 21.58 96 gal.tote: NO BID NO BID 20.95 22.44 3 year term 33 gal.tote,senior: NO BID NO BID 15.20 17.75 33 gal.tote,senior:NO BID NO BID 15.96 18.46 33 gal.tote,senior: NO BID NO BID 16.76 19.20 65 gal.tote,senior: NO BID NO BID 15.20 19.75 65 gal.tote,senior:NO BID NO BID 15.96 20.54 65 gal.tote,senior: NO BID NO BID 16.76 21.36 96 gal.tote,senior: NO BID NO BID 15.50 20.75 96 gal.tote,senior:NO BID NO BID 15.96 21.58 96 gal.tote,senior: NO BID NO BID 16.76 22.44 iillMlill Oswego Option A only Resident: 18.25 19.12 17.25 17.75 Resident: 18.80 19.65 19.02 18.46 Resident: 19.36 20.19 19.02 19.20 Resident: 19.94 20.75 19.97 19.97 Resident: 20.54 21.32 20.97 20.76 5 year term Senior resident: 17.25 18.12 13.80 15.10 Senior resident: 17.77 18.62 15.21 15.70 Senior resident: 18.30 19.13 15.21 16.33 Senior resident: 18.85 19.66 15.98 16.99 Senior resident: 19.42 20.20 16.77 17.66 2-33 gal.owner: 17.68 18.37 16.75 17.75 2-33 gal.owner: 18.21 18.88 18.47 18.46 2-33 gal.owner: 18.76 19.40 18.47 19.20 2-33 gal.owner: 19.32 19.93 19.39 19.97 2-33 gal.owner: 19.90 20.48 20.36 20.76 Oswego Option Bonly 6s pl.cnntractnrt-: 17.68 19.37 2.00 19.75 65gai.onntractnrtnte: 18.21 19.90 2.00 20.54 6s gat cnntractnrtnte: 18.76 20.45 2.00 21.36 6sgai.cnntramrtnte: 19.32 21.01 2.00 22.22 6s gatcnntractnrtnte: 19.90 21.59 2.00 23.10 5 year term a 33 pl.nwnegeemnr: 16.68 17.37 13.40 16.75 2-33 pl.nwner,senier: 17.18 17.85 14.77 17.42 233 gatewne,-br 17.70 18.34 14.77 18.12 2-33 pl.n-r,-j- 18.23 18.84 15.51 18.84 233 pl.nwne,-br 18.77 19.36 16.29 19.60 65 gat---t-,senior: NO BID 18.37 2.00 18.75 65 gat-tractor t-,s,n,.r:NO BID 18.88 2.00 19.50 65 pl.-tractor tote,senior. NO BID 19.40 2.00 20.28 65 gat contractor tote,senior: NO BID 19.93 2.00 21.09 65 gat contractor tote,senior. NO BID 20.48 2.00 21.93 33 gal.tote: 17.48 18.78 17.50 15.75 33 gal.tote: 18.00 18.78 19.29 16.38 33 gal.tote: 18.54 19.30 19.29 17.04 33 gal.tote: 19.10 19.83 20.26 17.72 33 gal.tote: 19.67 20.38 21.27 18.43 65 gal.tote: 17.48 19.30 17.50 17.75 65 gal.tote: 18.00 19.30 19.29 18.46 65 gal.tote: 18.54 19.83 19.29 19.20 65 gal.tote: 19.10 20.38 20.26 19.97 65 gal.tote: 19.67 20.94 21.27 20.76 Oswego Option C only 96 gal.tote: 17.48 20.17 17.50 19.75 96 gal.tote: 18.00 20.17 19.29 20.54 96 gal.tote: 18.54 20.72 19.29 21.36 96 gal.tote: 19.10 21.29 20.26 22.22 96 gal.tote: 19.67 21.88 21.27 23.10 5 year term 33 gal.tote,senior: 16.48 17.76 14.00 15.75 33 gal.tote,senior: 16.97 17.76 15.44 16.38 33 gal.tote,senior: 17.48 18.25 15.44 17.04 13g11.Wte,senlor: 18.01 18.75 16.21 17.72 33gai.tote,-ior. 18.55 19.27 17.02 18.43 65 gal.tote,senior: NO BID 18.27 14.00 17.75 65 gal.tote,senior:NO BID 18.27 15.44 18.46 65 gal.tote,senior: NO BID 18.77 15.44 19.20 6s gat tote,-i- NO BID 19.29 16.21 19.97 65 pl.tote,senior. NO BID 19.82 17.02 20.76 96 gal.tote,senior: NO BID 19.14 14.00 19.75 96 gal.tote,senior:NO BID 19.14 15.44 20.54 96 gal.tote,senior: NO BID 19.67 15.44 21.36 96 pl.tnte,neninr: NO BID 20.21 16.21 22.22 96 gatmte,seninr. NO BID 20.77 17.02 23.10 September 1,2012 to May 1,2013 to May 1,2014 to May 1,2015 to May 1,2016 to April 1 2013 April 30,2014 April 30,2015 April 30,2016 April 30,2017 Plan Description Joint programs(same hauler York 33 gal.tote: NO BID NO BID 18.90 17.25 York 33 gal.tote:NO BID NO BID 19.85 18.03 York 33 gal.tote: NO BID NO BID 20.84 18.84 York 33 gal.tote: NO BID NO BID 21.88 19.69 York 33 gal.tote: NO BID NO BID 22.97 20.57 Yorkville Option A(5-year) York 65 gal.tote: NO BID NO BID 18.90 19.25 York 65 gal.tote:NO BID NO BID 19.85 20.12 York 65 gal.tote: NO BID NO BID 20.84 21.02 York 65 gal.tote: NO BID NO BID 21.88 21.97 York 65 gal.tote: NO BID NO BID 22.97 22.96 and York 96 gal.tote: NO BID NO BID 18.90 21.25 York 96 gal.tote:NO BID NO BID 19.85 22.21 York 96 gal.tote: NO BID NO BID 20.84 23.21 York 96 gal.tote: NO BID NO BID 21.88 24.25 York 96 gal.tote: NO BID NO BID 22.97 25.34 Oswego Option A,3-year Osw resident: NO BID NO BID 18.55 18.75 Osw resident:NO BID NO BID 19.48 19.59 Osw resident: NO BID NO BID 20.45 20.38 Osw senior: NO BID NO BID 14.84 16.10 Osw senior:NO BID NO BID 15.58 16.82 Osw senior: NO BID NO BID 16.36 17.50 York 33 gal.tote: NO BID NO BID 18.90 17.25 York 33 gal.tote:NO BID NO BID 19.85 18.03 York 33 gal.tote: NO BID NO BID 20.84 18.84 York 33 gal.tote: NO BID NO BID 21.88 19.69 York 33 gal,tote: NO BID NO BID 22.97 20.57 York 65 gal.tote: NO BID NO BID 18.90 19.25 York 65 gal.tote:NO BID NO BID 19.85 20.12 York 65 gal.tote: NO BID NO BID 20.84 21.02 York 65 gal.tote: NO BID NO BID 21.88 21.97 York 65 gal.tote: NO BID NO BID 22.97 22.96 Yorkville Option A(5-year) York 96 gal.tote: NO BID NO BID 18.90 21.25 York 96 gal.tote:NO BID NO BID 19.85 22.21 York 96 gal.tote: NO BID NO BID 20.84 23.21 York 96 gal.tote: NO BID NO BID 21.88 24.25 York 96 gal.tote: NO BID NO BID 22.97 25.34 and 0-2-33 gal.owne,: NO BID NO BID 17.80 18.35 0sw2-33garowne,:NO BID NO BID 18.69 19.08 0sw2 33garowna,. NO BID NO BID 19.62 19.85 Oswego Option B,3-year osw65garconnaaro,rota: NO BID NO BID 2.50 21.50 osw65 gal oonnaaro,rote:NO BID NO BID 2.50 22.36 osw65gal na,ro,tote NO BID NO BID 2.50 23.25 0sw1-33gal,owne -io,: NO BID NO BID 14.24 17.35 0sw1-33ga1.owneg ro,:NO BID NO BID 14.95 18.04 oswz33gal.owner,senior: NO BID NO BID 15.70 18.77 IEFWW�W Osw 65 gar cone tote,senior: NO BID NO BID 2.50 20.00 osw 65 gal,cone tote,senior:NO BID NO BID 2.50 20.80 osw 65 gal.-t,tote,senior: NO BID NO BID 2.50 21.63 York 33 gal.tote: NO BID NO BID 18.90 17.25 York 33 gal.tote:NO BID NO BID 19.85 18.03 York 33 gal.tote: NO BID NO BID 20.84 18.84 York 33 gal.tote: NO BID NO BID 21.88 19.69 York 33 gal.tote: NO BID NO BID 22.97 20.57 York 65 gal.tote: NO BID NO BID 18.90 19.25 York 65 gal.tote:NO BID NO BID 19.85 20.12 York 65 gal.tote: NO BID NO BID 20.84 21.02 York 65 gal.tote: NO BID NO BID 21.88 21.97 York 65 gal.tote: NO BID NO BID 22.97 22.96 York 96 gal.tote: NO BID NO BID 18.90 21.25 York 96 gal.tote:NO BID NO BID 19.85 22.21 York 96 gal.tote: NO BID NO BID 20.84 23.21 York 96 gal.tote: NO BID NO BID 21.88 24.25 York 96 gal.tote: NO BID NO BID 22.97 25.34 Yorkville Option A(5-year) Osw 33 gal.tote: NO BID NO BID 18.80 17.75 Osw 33 gal.tote:NO BID NO BID 19.74 18.46 Osw 33 gal.tote: NO BID NO BID 20.73 19.20 and Osw 65 gal.tote: NO BID NO BID 18.80 19.75 Osw 65 gal.tote:NO BID NO BID 19.74 20.54 Osw 65 gal.tote: NO BID NO BID 20.73 21.36 Oswego Option C,3-year Osw 96 gal.tote: NO BID NO BID 18.80 20.75 Osw 96 gal.tote:NO BID NO BID 19.74 21.58 Osw 96 gal.tote: NO BID NO BID 20.73 22.44 osw33 gal.tote,senio,: NO BID NO BID 15.04 17.75 0sw33garrore,sadio,:NO BID NO BID 15.79 18.46 0sw33gartotesenior: NO BID NO BID 16.58 19.20 osw 65 gal.rote:,senior NO BID NO BID 15.04 19.75 osw,5 gal.rore:,sanio,NO BID NO BID 15.79 20.54 osw65ga1 tote.,sarw NO BID NO BID 16.58 21.36 osw96gal.tote,senior: NO BID NO BID 15.04 20.75 Osw96 gal.tote,senior:NO BID NO BID 15.79 21.58 We,96 gal.tote,senior: NO BID NO BID 16.58 22.44 York 33 gal.tote: NO BID NO BID 20.55 18.80 York 33 gal.tote:NO BID NO BID 22.66 19.65 York 33 gal.tote: NO BID NO BID 22.66 20.53 York 33 gal.tote: NO BID NO BID 23.79 21.45 York 33 gal.tote: NO BID NO BID 24.98 22.42 Yorkville Option B(5-year) York 65 gal.tote: NO BID NO BID 20.55 20.75 York 65 gal.tote:NO BID NO BID 22.66 21.68 York 65 gal.tote: NO BID NO BID 22.66 22.66 York 65 gal.tote: NO BID NO BID 23.79 23.68 York 65 gal.tote: NO BID NO BID 24.98 24.74 and York 96 gal.tote: NO BID NO BID 20.55 22.50 York 96 gal.tote:NO BID NO BID 22.66 23.51 York 96 gal.tote: NO BID NO BID 22.66 24.57 York 96 gal.tote: NO BID NO BID 23.79 25.68 York 96 gal.tote: NO BID NO BID 24.98 26.83 Oswego Option A,3-year Osw resident: NO BID NO BID 18.55 18.75 Osw resident:NO BID NO BID 20.45 19.50 Osw resident: NO BID NO BID 20.45 20.28 Osw senior: NO BID NO BID 14.84 16.10 Osw senior:NO BID NO BID 16.36 16.74 Osw senior: NO BID NO BID 16.36 17.41 "a York 33 gal.tote: NO BID NO BID 20.55 18.80 York 33 gal.tote:NO BID NO BID 22.66 19.65 York 33 gal.tote: NO BID NO BID 22.66 20.53 York 33 gal.tote: NO BID NO BID 23.79 21.45 York 33 gal.tote: NO BID NO BID 24.98 22.42 York 65 gal.tote: NO BID NO BID 20.55 20.75 York 65 gal.tote:NO BID NO BID 22.66 21.68 York 65 gal.tote: NO BID NO BID 22.66 22.66 York 65 gal.tote: NO BID NO BID 23.79 23.68 York 65 gal.tote: NO BID NO BID 24.98 24.74 Yorkville Option B(5-year) York 96 gal.tote: NO BID NO BID 20.55 22.50 York 96 gal.tote:NO BID NO BID 22.66 23.51 York 96 gal.tote: NO BID NO BID 22.66 24.57 York 96 gal.tote: NO BID NO BID 23.79 25.68 York 96 gal.tote: NO BID NO BID 24.98 26.83 and 0-2-33 gal.ownar: NO BID NO BID 17.80 18.35 0sw2-33ga1owner:NO BID NO BID 19.62 19.08 osw233g al.ownar. NO BID NO BID 19.62 19.85 Oswego Option B,3-year osw65gai.-t,a-r tote: NO BID NO BID 2.50 21.50 osw65gar onnacro,rore:NO BID NO BID 2.50 22.36 0sw65gar,00hacrorrote NO BID NO BID 2.50 23.25 osw 2-33 gal.owner,senior: NO BID NO BID 14.24 17.35 0sw1-33ga1.ownap ro,:NO BID NO BID 15.70 18.04 0sw2-33 garowner,savior: NO BID NO BID 15.70 18.77 molt osw 65 gal.cone rota,senior: NO BID NO BID 2.50 20.00 osw 65 gal.,ont tote,senior:NO BID NO BID 2.50 20.80 osw 65 gal,aont mte senior: NO BID NO BID 2.50 21.63 York 33 gal.tote: NO BID NO BID 20.55 18.80 York 33 gal.tote:NO BID NO BID 22.66 19.65 York 33 gal.tote: NO BID NO BID 22.66 20.53 York 33 gal.tote: NO BID NO BID 23.79 21.45 York 33 gal.tote: NO BID NO BID 24.98 22.42 York 65 gal.tote: NO BID NO BID 20.55 20.75 York 65 gal.tote:NO BID NO BID 22.66 21.68 York 65 gal.tote: NO BID NO BID 22.66 22.66 York 65 gal.tote: NO BID NO BID 23.79 23.68 York 65 gal.tote: NO BID NO BID 24.98 24.74 York 96 gal.tote: NO BID NO BID 20.55 22.50 York 96 gal.tote:NO BID NO BID 22.66 23.51 York 96 gal.tote: NO BID NO BID 22.66 24.57 York 96 gal.tote: NO BID NO BID 23.79 25.68 York 96 gal.tote: NO BID NO BID 24.98 26.83 Yorkville Option B(5-year) Osw 33 gal.tote: NO BID NO BID 18.80 17.75 Osw 33 gal.tote:NO BID NO BID 20.73 18.46 Osw 33 gal.tote: NO BID NO BID 20.73 19.20 and Osw 65 gal.tote: NO BID NO BID 18.80 19.75 Osw 65 gal.tote:NO BID NO BID 20.73 20.54 Osw 65 gal.tote: NO BID NO BID 20.73 21.36 Oswego Option C,3-year Osw 96 gal.tote: NO BID NO BID 18.80 20.75 Osw 96 gal.tote:NO BID NO BID 20.73 21.58 Osw 96 gal.tote: NO BID NO BID 20.73 22.44 osw33 gal.tote,sanio,: NO BID NO BID 15.04 17.75 Osw33 gal.tote,senio,:NO BID NO BID 16.58 18.46 0sw33gal,totesenior: NO BID NO BID 16.58 19.20 osw65 gal.tote:,sanio, NO BID NO BID 15.04 19.75 01w65g,l-e:,senior NO BID NO BID 16.58 20.54 0sw65gal.tote.,senio, NO BID NO BID 16.58 21.36 osw 96 g.L rota,se-': NO BID NO BID 15.04 20.75 0sw96gal.tote,senfor:NO BID NO BID 16.58 21.58 osw 96 gal.tote,-1- NO BID NO BID 16.58 22.44 September 1,2012 to May 1,2013 1 • May 1,2015 to May 1,2016 April 1 2013 April 30,2014 April 30,2015 April 30,2016 April 30,2017 Plan Description York 33 gal.tote: 17.10 NO BID 18.90 17.25 York 33 gal.tote: 17.61 NO BID 19.85 18.03 York 33 gal.tote: 18.14 NO BID 20.84 18.84 York 33 gal.tote: 18.69 NO BID 21.88 19.69 York 33 gal.tote: 19.25 NO BID 22.97 20.57 Yorkville Option A(5-year) York 65 gal.tote: 17.10 NO BID 18.90 19.25 York 65 gal.tote: 17.61 NO BID 19.85 20.12 York 65 gal.tote: 18.14 NO BID 20.84 21.02 York 65 gal.tote: 18.69 NO BID 21.88 21.97 York 65 gal.tote: 19.25 NO BID 22.97 22.96 and York 96 gal.tote: 17.10 NO BID 18.90 21.25 York 96 gal.tote: 17.61 NO BID 19.85 22.21 York 96 gal.tote: 18.14 NO BID 20.84 23.21 York 96 gal.tote: 18.69 NO BID 21.88 24.25 York 96 gal.tote: 19.25 NO BID 22.97 25.34 Oswego Option A,5-year Osw resident: 18.25 NO BID 17.05 17.75 Osw resident: 18.80 NO BID 17.90 18.46 Osw resident: 19.36 NO BID 18.80 19.20 Osw resident: 19.94 NO BID 19.74 19.97 Osw resident: 20.54 NO BID 20.72 20.76 Osw senior: 17.25 NO BID 13.64 15.10 Osw senior: 17.77 NO BID 14.32 15.70 Osw senior: 18.30 NO BID 15.04 16.33 Osw senior: 18.85 NO BID 15.79 16.99 Osw senior: 19.42 NO BID 16.58 17.66 York 33 gal.tote: 17.10 NO BID 18.90 17.25 York 33 gal.tote: 17.61 NO BID 19.85 18.03 York 33 gal.tote: 18.14 NO BID 20.84 18.84 York 33 gal.tote: 18.69 NO BID 21.88 19.69 York 33 gal.tote: 19.25 NO BID 22.97 20.57 York 65 gal.tote: 17.10 NO BID 18.90 19.25 York 65 gal.tote: 17.61 NO BID 19.85 20.12 York 65 gal.tote: 18.14 NO BID 20.84 21.02 York 65 gal.tote: 18.69 NO BID 21.88 21.97 York 65 gal.tote: 19.25 NO BID 22.97 22.96 Yorkville Option A(5-year) York 96 gal.tote: 17.10 NO BID 18.90 21.25 York 96 gal.tote: 17.61 NO BID 19.85 22.21 York 96 gal.tote: 18.14 NO BID 20.84 23.21 York 96 gal.tote: 18.69 NO BID 21.88 24.25 York 96 gal.tote: 19.25 NO BID 22.97 25.34 and Osw 2-33 gal.owner: 17.68 NO BID 16.55 17.75 Osw 2-33 gal.owner: 18.21 NO BID 17.38 18.46 Osw 2-33 gal.owner: 18.76 NO BID 18.25 19.20 0sw2-33gal.owner: 19.32 NO BID 19.16 19.97 Osw2-33 gal.owre, 19.90 NO BID 20.12 20.76 Oswego Option B,5-year Osw66 gal.aontaotortote: 17.68 NO BID 2.00 19.75 0sw66gat-tr-,tote: 18.21 NO BID 2.00 20.54 0sw65garcontraaortote 18.76 NO BID 2.00 21.36 0sw63gal.co,t,,a,rtote: 19.32 NO BID 2.00 22.22 Osw65 gal.con actor tote 19.90 NO BID 2.00 23.10 0-2-33 gal,owner,senior: 16.68 NO BID 13.24 16.75 0-2-33 gal.owner,sen- 17.18 NO BID 13.90 17.42 0sw2-33 pl.owner,-i- 17.70 NO BID 14.60 18.12 Osw2-33 gal.owner,senior: 18.23 NO BID 15.33 18.84 osw2-33 gal.owner,senior 18.77 NO BID 16.09 19.60 0-65 gal,-t.tote,senior; NO BID NO BID 2.00 18.75 0-65 gal.rnnttete,-rior:NO BID NO BID 2.00 19.50 osw66 gal.conttote,-1- NO BID NO BID 2.00 20.28 0-6s gal,rnnt.Me,senior; NO BID NO BID 2.00 21.09 osw6sgareonctote,senior: NO BID NO BID 2.00 21.93 York 33 gal.tote: 17.10 NO BID 18.90 17.25 York 33 gal.tote: 17.61 NO BID 19.85 18.03 York 33 gal.tote: 18.14 NO BID 20.84 18.84 York 33 gal.tote: 18.69 NO BID 21.88 19.69 York 33 gal.tote: 19.25 NO BID 22.97 20.57 York 65 gal.tote: 17.10 NO BID 18.90 19.25 York 65 gal.tote: 17.61 NO BID 19.85 20.12 York 65 gal.tote: 18.14 NO BID 20.84 21.02 York 65 gal.tote: 18.69 NO BID 21.88 21.97 York 65 gal.tote: 19.25 NO BID 22.97 22.96 York 96 gal.tote: 17.10 NO BID 18.90 21.25 York 96 gal.tote: 17.61 NO BID 19.85 22.21 York 96 gal.tote: 18.14 NO BID 20.84 23.21 York 96 gal.tote: 18.69 NO BID 21.88 24.25 York 96 gal.tote: 19.25 NO BID 22.97 25.34 Yorkville Option A(5-year) Osw 33 gal.tote: 17.48 NO BID 17.30 15.75 Osw 33 gal.tote: 18.00 NO BID 18.17 16.38 Osw 33 gal.tote: 18.54 NO BID 19.07 17.04 Osw 33 gal.tote: 19.10 NO BID 20.03 17.72 Osw 33 gal.tote: 19.67 NO BID 21.03 18.43 and Osw 65 gal.tote: 17.48 NO BID 17.30 17.75 Osw 65 gal.tote: 18.00 NO BID 18.17 18.46 Osw 65 gal.tote: 18.54 NO BID 19.07 19.20 Osw 65 gal.tote: 19.10 NO BID 20.03 19.97 Osw 65 gal.tote: 19.67 NO BID 21.03 20.76 Oswego Option C,5-year Osw 96 gal.tote: 17.48 NO BID 17.30 19.75 Osw 96 gal.tote: 18.00 NO BID 18.17 20.54 Osw 96 gal.tote: 18.54 NO BID 19.07 21.36 Osw 96 gal.tote: 19.10 NO BID 20.03 22.22 Osw 96 gal.tote: 19.67 NO BID 21.03 23.10 osw33 gal.tote,senior: 16.48 NO BID 13.84 15.75 01w 33 gal.tote,seninr: 16.97 NO BID 14.53 16.38 0sw33gattote,senior: 17.48 NO BID 15.26 17.04 0-33911.tote,senier: 18.01 NO BID 16.02 17.72 Osw33gar tote,senior: 18.55 NO BID 16.82 18.43 Osw 65 gal.tote:,senior NO BID NO BID 13.84 17.75 0-65 gat tote:,senior NO BID NO BID 14.53 18.46 0-65 gal.tote,senior NO BID NO BID 15.26 19.20 0-65 gal.tote:,savior NO BID NO BID 16.02 19.97 0sw65gal.tote; r., NO BID NO BID 16.82 20.76 osw 96 gal.tote,senior: NO BID NO BID 13.84 19.75 01w969at tote,senior:NO BID NO BID 14.53 20.54 Osw 96 gat tote,senior: NO BID NO BID 15.26 21.36 0-96 gal.tote,senior: NO BID NO BID 16.02 22.22 0-96 gal.tote,senor: NO BID NO BID 16.82 23.10 Iff York 33 gal.tote: 18.30 NO BID 20.55 18.80 York 33 gal.tote: 18.85 NO BID 21.58 19.65 York 33 gal.tote: 19.41 NO BID 22.66 20.53 York 33 gal.tote: 20.00 NO BID 23.79 21.45 York 33 gal.tote: 20.60 NO BID 24.98 22.42 Yorkville Option B(5-year) York 65 gal.tote: 18.30 NO BID 20.55 20.75 York 65 gal.tote: 18.85 NO BID 21.58 21.68 York 65 gal.tote: 19.41 NO BID 22.66 22.66 York 65 gal.tote: 20.00 NO BID 23.79 23.68 York 65 gal.tote: 20.60 NO BID 24.98 24.74 and York 96 gal.tote: 18.30 NO BID 20.55 22.50 York 96 gal.tote: 18.85 NO BID 21.58 23.51 York 96 gal.tote: 19.41 NO BID 22.66 24.57 York 96 gal.tote: 20.00 NO BID 23.79 25.68 York 96 gal.tote: 20.60 NO BID 24.98 26.83 Oswego Option A,5-year Osw resident: 18.25 NO BID 17.05 17.75 Osw resident: 18.80 NO BID 17.90 18.46 Osw resident: 19.36 NO BID 18.80 19.20 Osw resident: 19.94 NO BID 19.74 19.97 Osw resident: 20.54 NO BID 20.72 20.76 Osw senior: 17.25 NO BID 13.64 15.10 Osw senior: 17.77 NO BID 14.32 15.70 Osw senior: 18.30 NO BID 15.04 16.33 Osw senior: 18.85 NO BID 15.79 16.99 Osw senior: 19.42 NO BID 16.58 17.66 ll1IM1111 �Mllll ll1IM1111 York 33 gal.tote: 18.30 NO BID 20.55 18.80 York 33 gal.tote: 18.85 NO BID 21.58 19.65 York 33 gal.tote: 19.41 NO BID 22.66 20.53 York 33 gal.tote: 20.00 NO BID 23.79 21.45 York 33 gal.tote: 20.60 NO BID 24.98 22.42 York 65 gal.tote: 18.30 NO BID 20.55 20.75 York 65 gal.tote: 18.85 NO BID 21.58 21.68 York 65 gal.tote: 19.41 NO BID 22.66 22.66 York 65 gal.tote: 20.00 NO BID 23.79 23.68 York 65 gal.tote: 20.60 NO BID 24.98 24.74 Yorkville Option B(5-year) York 96 gal.tote: 18.30 NO BID 20.55 22.50 York 96 gal.tote: 18.85 NO BID 21.58 23.51 York 96 gal.tote: 19.41 NO BID 22.66 24.57 York 96 gal.tote: 20.00 NO BID 23.79 25.68 York 96 gal.tote: 20.60 NO BID 24.98 26.83 and Osw 2-33 gal.owner: 17.68 NO BID 16.55 17.75 Osw 2-33 gal.owner: 18.21 NO BID 17.38 18.46 Osw 2-33 gal.owner: 18.76 NO BID 1.25 19.20 Osw 2-33 gal.owner: 19.32 NO BID 19.16 19.97 Osw2-33 gal.owner 19.90 NO BID 20.12 20.76 Oswego Option B,5-year 0sw66gal.aontaotortote: 17.68 NO BID 2.00 19.75 Osw66gatcortractortote: 18.21 NO BID 2.00 20.54 Osw6sgateontraetortote 18.76 NO BID 2.00 21.36 Osw65 gal.co,tr,,t,rtote: 19.32 NO BID 2.00 22.22 0sw66garcon1ractortote 19.90 NO BID 2.00 23.10 0-2-33 gal,--,senior: 16.68 NO BID 13.24 16.75 0-2-33 gal.owner,s-- 17.18 NO BID 13.90 17.42 Osw2-33 pl.owneq-i- 17.70 NO BID 14.60 18.12 0-2-33 gal.own,,,senior: 18.23 NO BID 15.33 18.84 Osw 2-33 pl.owner,senior 18.77 NO BID 16.09 19.60 0sw65 gal,-t.tote,sonmr: NO BID NO BID 2.00 18.75 0sw65gateonttote,senior:NO BID NO BID 2.00 19.50 0sw66gal-.t.tote,serrlor: NO BID NO BID 2.00 20.28 osw65 gal.c,nt.Me,senior; NO BID NO BID 2.00 21.09 Osw66 gal,-t tote,sentor: NO BID NO BID 2.00 21.93 York 33 gal.tote: 18.30 NO BID 20.55 18.80 York 33 gal.tote: 18.85 NO BID 21.58 19.65 York 33 gal.tote: 19.41 NO BID 22.66 20.53 York 33 gal.tote: 20.00 NO BID 23.79 21.45 York 33 gal.tote: 20.60 NO BID 24.98 22.42 York 65 gal.tote: 18.30 NO BID 20.55 20.75 York 65 gal.tote: 18.85 NO BID 21.58 21.68 York 65 gal.tote: 19.41 NO BID 22.66 22.66 York 65 gal.tote: 20.00 NO BID 23.79 23.68 York 65 gal.tote: 20.60 NO BID 24.98 24.74 York 96 gal.tote: 18.30 NO BID 20.55 22.50 York 96 gal.tote: 18.85 NO BID 21.58 23.51 York 96 gal.tote: 19.41 NO BID 22.66 24.57 York 96 gal.tote: 20.00 NO BID 23.79 25.68 York 96 gal.tote: 20.60 NO BID 24.98 26.83 Yorkville Option B(5-year) Osw 33 gal.tote: 17.48 NO BID 17.30 15.75 Osw 33 gal.tote: 18.00 NO BID 18.17 16.38 Osw 33 gal.tote: 18.54 NO BID 19.07 17.04 Osw 33 gal.tote: 19.10 NO BID 20.03 17.72 Osw 33 gal.tote: 19.67 NO BID 21.03 18.43 and Osw 65 gal.tote: 17.48 NO BID 17.30 17.75 Osw 65 gal.tote: 18.00 NO BID 18.17 18.46 Osw 65 gal.tote: 18.54 NO BID 19.07 19.20 Osw 65 gal.tote: 19.10 NO BID 20.03 19.97 Osw 65 gal.tote: 19.67 NO BID 21.03 20.76 Oswego Option C,5-year Osw 96 gal.tote: 17.48 NO BID 17.30 19.75 Osw 96 gal.tote: 18.00 NO BID 18.17 20.54 Osw 96 gal.tote: 18.54 NO BID 19.07 21.36 Osw 96 gal.tote: 19.10 NO BID 20.03 22.22 Osw 96 gal.tote: 19.67 NO BID 21.03 23.10 0sw33911.t1te,1eni1r: 16.48 NO BID 13.84 15.75 Osw33 gal,tote,senior: 16.97 NO BID 14.53 16.38 0sw33gal.tote,senior: 17.48 NO BID 15.26 17.04 Osw339.1.tote,senior: 18.01 NO BID 16.02 17.72 0sw33gartote,senior: 18.55 NO BID 16.82 18.43 osw 6s gat tote:,senior NO BID NO BID 13.84 17.75 0sw63gAtote:,senior NO BID NO BID 14.53 18.46 0-65gal.tote,senior NO BID NO BID 15.26 19.20 Osw 65 M.tote:,senior NO BID NO BID 16.02 19.97 0sw65gal.tote; r., NO BID NO BID 16.82 20.76 0sw96gal.tote,senior: NO BID NO BID 13.84 19.75 0sw969attote,senlor:NO BID NO BID 14.53 20.54 01w96gattote,senior: NO BID NO BID 15.26 21.36 0sw96gattote,1enior: NO BID NO BID 16.02 22.22 0sw96gal.tote,seror: NO BID NO BID 16.82 23.10 REQUEST FOR PROPOSAL Name of Proposing Company: Project Name: Yorkville-Oswego Solid Waste Collection Services Proposal No.: Proposal Due: Monday,April 9, 2012 @ 3:30 pm Proposal Opening: Monday,April 9, 2012 @ 3:31 p.m. Required of All Proposers: Deposit: Two (2) $5,000.00 deposits (one for each municipality) Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Contractor: Performance Bond/Letter of Credit: Two (2) $500,000.00 (one for each municipality) Certificate of Insurance: Required Legal Advertisement published: Thursday, March 1, 2012 Date Issued: Monday, March 12, 2012 This document consists of 45 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON CITY ADMINISTRATOR UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.vorkville.il.us 1 The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. Either the Yorkville City Council or the Oswego Village Board reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT, Proposers MUST submit an original, 2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal, the successful Proposer will receive a copy of the executed contract. 2 I. REQUEST FOR PROPOSALS 1. GENERAL 1.1 Notice is hereby given that United City of Yorkville will receive sealed proposals up to Monday, April 9, 2012 at 3:30 p.m. 1.2 Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road, on Monday, April 9, 2012 at 3:31 p.m. 1.3 Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4 Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked "SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1.5 All proposals must be submitted on the forms supplied by the City and signed by a proper official of the company submitting proposal. Telephone, email and fax proposals will not be accepted. 1.6 By submitting this proposal, the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential Proposer. 1.7 For purposes of this RFP, all references to the "City" shall mean the United City of Yorkville, and all references to the "Village" shall mean the Village of Oswego. 2. PREPARATION OF PROPOSAL 2.1 It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations,provisions, and conditions surrounding the proposed services. 2.2 No oral or telephone interpretations of specifications shall be binding upon the City or the Village. All requests for interpretations or clarifications shall be made in writing and received by the City of Yorkville at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City of Yorkville in a written addendum to our proposer's of record. 2.3 In case of error in the extension of prices in the proposal, the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4 All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City nor the Village. 2.5 The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City and Village for all work involved in the respective items and that this cost 3 also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence, overhead expense, all profits and all other work, services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1 A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal,provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2 A Proposal that is in the possession of the City may be withdrawn by the proposer, up to the time set for the proposal opening, by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90) days from the date set for the proposal opening,unless otherwise specified. 4. SECURITY FOR PERFORMANCE 4.1 The awarded contractor, within thirteen (13) calendar days after acceptance of the proposer's proposal by the City or the Village, shall furnish security for performance acceptable to the respective municipality when required under the documents. Such security shall be either a satisfactory performance bond(bonding company must be licensed to do business in Illinois) or a letter of credit on the form provided by the municipality and available from the municipality's attorney. NOTE: As evidence of capability to provide such security for performance, each proposer shall submit with the proposal either a letter executed by its surety company indicating the proposer's performance bonding capability, or a letter from a bank or savings and loan within twenty-five miles of the corporate boundaries of the City or Village indicating its willingness and intent to provide a letter of credit for the proposer. 5. DELIVERY 5.1 All proposal prices are to be quoted, and delivered to the City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. 6. TAX EXEMPTION 6.1 The City and the Village is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Federal identifications will also be provided to selected vendor. 7. RESERVED RIGHTS 7.1 Each municipality retains autonomy in decision making for this RFP, and each reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subcontractors as may be in the best interest of either municipality. Time and date requirements for receipt of proposal will not be waived. 4 II. TERMS AND CONDITIONS 8. MUNICIPAL ORDINANCES 8.1 The successful proposer will strictly comply with all ordinances of the awarding municipality and laws of the State of Illinois. 9 USE OF MUNICIPAL NAME 9.1 The proposer is specifically denied the right of using in any form or medium the name of the City or the Village for public advertising unless express permission is granted by the respective municipality. 10. INDEMNITY AND HOLD HARMLESS AGREEMENT 10.1 To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and Village and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities,judgments, costs and expenses, which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subcontractors, and the Proposer, its employees, or its subcontractors, and the Proposer shall at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City and Village in any such action, the Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City and Village for its own negligence. The Proposer shall indemnify, keep and save harmless the City and Village only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its Subcontractors. 11. NONDISCRIMINATION 11.1 Proposer shall, as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal, the Proposer certifies that he is an "equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders #11246 and#11375, which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois, is a material part of any contract awarded on the basis of this proposal. 5 11.2 It is unlawful to discriminate on the basis of race, color, sex, national origin, ancestry, age, marital status, sexual orientation, physical or mental handicap or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964, 42 U.S.C. Secs. 2000 et seq., The Human Rights Act of the State of Illinois, 775 ILCS 511-101et. seq., and The Americans With Disabilities Act, 42 U.S.C. Secs. 12101 et. seq. 12. SEXUAL HARASSMENT POLICY 12.1 The proposer, as a party to a public contract, shall have a written sexual harassment policy that: 12.1.1 Notes the illegality of sexual harassment; 12.1.2 Sets forth the State law definition of sexual harassment; 12.1.3 Describes sexual harassment utilizing examples; 12.1.4 Describes the Proposer's internal complaint process including penalties; 12.1.5 Describes the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 12.1.6 Describes the protection against retaliation afforded under the Illinois Human Rights Act. 13. EQUAL EMPLOYMENT OPPORTUNITY 13.1 In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Proposer may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: 13.1.1 That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, sexual orientation, sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 13.1.2 That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 13.1.3 That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without 6 discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age,physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 13.1.4 That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations, the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 13.1.5 That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 13.1.6 That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 13.1.7 That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Proposer will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivision or municipal corporations. 14. DRUG FREE WORK PLACE 14.1 Proposer, as a party to a public contract, certifies and agrees that it will provide a drug free workplace by: 14.2 Publishing a statement: (1)Notifying employees that the unlawful manufacture, distribution, dispensation,possession or use of a controlled substance, including cannabis, is prohibited in the City's, Village's, and proposer's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contact or grant, the employee will: (A) abide by the terms of the statement; and(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. 7 14.3 Establishing a drug free awareness program to inform employees about: (1)the dangers of drug abuse in the workplace; (2) the City's, Village's or proposer's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations. 14.4 Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 14.5 Notifying the contracting or granting agency within ten (10) days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction from an employee or otherwise receiving actual notice of such conviction. 14.6 Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 14.7 Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. 14.8 Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 15. PREVAILING WAGE ACT 15.1 Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. 15.2 Proposer and each subcontractor shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City, Village, or the Illinois Department of labor and must be preserved for four(4)years following completion of the contract. 16. INSURANCE REQUIREMENTS— 16.1 Prior to the beginning of the contract period, Contractor and any Subcontractors shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Contractor or Subcontractor or any Sub-Sub Contractor or by anyone employed by any of them, or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below for each municipality or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City or Village:. 8 (All amounts listed are per municipality) Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile $1,000,000 Each Accident Liability Umbrella Liability $ 5,000,000 16.2 Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 16.3 Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned, hired and non-owned automobiles. 16.4 Workers Compensation coverage shall include a waiver of subrogation against the City and the Village. 16.5 Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 16.6 Contractor and all Subcontractors shall have their respective Comprehensive General Liability(including products/completed operations coverage), Employers Liability, Commercial Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the "Village of Oswego and City of Yorkville, their officers, officials, employees and volunteers" as "additional insureds"with respect to liability arising out of operations performed; claims for bodily injury or death brought against City or Village by any Contractor of Subcontractor employees, or the employees of Subcontractor's subcontractors of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City and Village shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 9 16.7 Contractor and all Subcontractors shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A-VIII. In the event that the Contractor or any Subcontractor fails to procure or maintain any insured required by the Contract Documents, the City or Village may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Contractor or Subcontractor, or withhold funds in an amount sufficient to protect the City or Village, or terminate this Agreement pursuant to its terms. 16.8 All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty(30) days prior written notice to the City and Village. Renewal certificates shall be provided to the City and Village not less than five (5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and Village and shall provide satisfactory evidence of compliance with all insurance requirements. The City and the Village shall not be obligated to review such certificates or other evidence of insurance, or to advise Contractor or Subcontractor of any deficiencies in such documents, and receipt thereof shall not relieve the Contractor or Subcontractor from, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City or the Village shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 17. COPYRIGHT/PATENT INFRINGEMENT 17.1 The Proposer agrees to indemnify, defend, and hold harmless the City and Village against any suit, claim, or proceeding brought against the City or Village for alleged use of any equipment, systems, or services provided by the Proposer that constitutes a misuse of any proprietary or trade secret information or an infringement of any patent or copyright. 18. COMPLIANCE WITH OSHA STANDARDS 18.1 Equipment supplied to the City and/or Village must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 19. CERCLA INDEMNIFICATION 19.1 In the event this is a contract that has environment aspects, the Awarded Proposer shall, to the maximum extent permitted by law, indemnify, defend, and hold harmless the City and Village, their officers, employees, agents, and attorneys from and against any and all liability, including without limitation, costs of response, removal, remediation, investigation,property damage, personal injury, damage to natural resources, health assessments, health settlements, attorneys' fees, and other related transaction costs arising under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) of 1980, 42 U.S.C.A. Sec. 9601, et seq., as amended, and all other applicable statutes,regulations, ordinances, and under common law for any release or threatened release of the waste material collected by the Awarded Proposer, both before and after its disposal. 20. SUBLETTING OF CONTRACT 20.1 No contract awarded by the City shall be assigned or any part sub-contracted without the 10 written consent of the City Administrator or the Village Administrator. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 21. [Section purposefully left blank] 22. TERMINATION OF CONTRACT 22.1 The City or the Village reserves the right to terminate the whole or any part of this contract, upon ten (10) days' written notice to the Awarded Proposer, in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City and/or the Village declares default and termination, the City and/or the Village may procure,upon such terms and in such manner as the City or Village may deem appropriate, supplies or services similar to those so terminated. The Awarded Proposer shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the City or Village that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Awarded Proposer. Any such excess costs incurred by the City or Village may be set-off against any monies due and owing by the City or the Village, respectively, to the Awarded Proposer. 23. BILLING& PAYMENT PROCEDURES 23.1 Separate invoices shall be sent to each municipality, for each municipality's customers. Payment will be made by each municipality upon receipt of an invoice. Once an invoice has been verified, the invoice will be processed for payment in accordance with the municipality's payment schedule, policy and procedures. 23.2 The City and Village shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request, the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 50511 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 23.3 Please send all invoices for the City to the attention of City of Yorkville, Accounts Payable, 800 Game Farm Road, Yorkville, IL 60560, and all invoices for the Village to Village of Oswego, Accounts Receivable, 100 Parkers Mill, Oswego, IL 60543. 24. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY/VILLAGE 24.1 The relationship between the City/Village and the Proposer is that of a buyer and seller of professional services and it is understood that the parties have not entered into any joint venture or partnership with the other. 25. STANDARD OF CARE 25.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied, and no warranty or guarantee is included or intended 11 in this Agreement, or in any report, opinions, and documents or otherwise. 25.2 If the Proposer fails to meet the foregoing standard, Proposer will perform at its own cost, and without reimbursement from the City and the Village, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one (1) year from the completion of Proposer's services for the Project. 26. GOVERNING LAW 26.1 This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 27. SUCCESSORS AND ASSIGNS 27.1 The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 28. WAIVER OF CONTRACT BREACH 28.1 The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 29. AMENDMENT 29.1 This Agreement will not be subject to amendment unless made in writing and signed by all parties. 30. CHANGE ORDERS 30.1 The contract price is a"not-to-exceed" cost. At any time additional work is necessary or requested, and the not-to-exceed price is increased thereby, any change, addition or price increase must be agreed to in writing by all parties. The appropriate authorizing signature for the City is the City Administrator and for the Village is the Village Administrator. 31. SEVERABILITY OF INVALID PROVISIONS 31.1 If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 32. NOTICE 32.1 Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City and Village as follows: 12 To City: City Administrator City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 To Village: Village Administrator Village of Oswego 100 Parkers Mill Oswego,IL 60543 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 33. DEFINITIONS 33.1 For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases, when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections and appendices. Attached Single-Family Dwelling(Group, Row, Townhouse)A building originally designed and constructed to accommodate two (2) or more dwelling units, with dwelling units joined together by party wall or walls and being not more than two (2) stories in height. Each unit shall have its own ground floor entrance and living space. Biodegradable shall mean chemically structured material that decomposes rapidly primarily through the action of living soil-borne microorganisms (bacteria, fungi, and actinomycetes) or macro-organisms (crickets, slugs, snowbugs, millipedes, etc.). Brown Kraft 2-Ply Paper Bags shall mean a two-layer brown product container comprised of kraft paper most often used to contain groceries. Chipboard shall mean a single-layer cardboard used for packaging cereal, crackers, tissues, and other similar products. Compost(ing) shall mean the process by which aerobic microorganisms decompose organic matter into a humus-like product. Contract shall mean the agreement created by and consisting of the Contract Documents. Contract Documents shall include the Request for Proposals, Terms and Conditions, Detail Specifications and the Proposal/Contract Form. Contractor shall mean the firm with which the City and/or Village has executed the Contract for Solid Waste Collection and Disposal Services 13 Corrugated Cardboard shall mean a sturdy paper product commonly used as a packaging consisting of two paper grades—a wavy inner portion and an outside liner. Curbside shall mean adjacent to the street pavement, alley pavement and gutter and within five feet thereof. Customer shall mean the resident party, property owner of a dwelling unit in Yorkville or Oswego corporate boundaries participating in the scavenger collection service. Day shall mean Calendar Day unless otherwise stated. Detached Dwelling A single-family dwelling entirely surrounded by open space. Disposal Unit shall have different meanings as follows: For the purposes of refuse collection, a"disposal unit" shall mean one (1) 64-gallon, 33-gallon, or 96-gallon tote or one (1)water-tight metal, or plastic reusable waste container, no larger than thirty-two (32) or thirty-three (33) gallons in capacity, containing refuse, yard-waste or household construction and demolition debris as herein defined; or a securely tied, bundle of refuse or debris which is not placed in a container that does not exceed three (3) feet in diameter, six (6) feet in length, and fifty(50)pounds in weight, or one (1) single miscellaneous or odd-shaped item of refuse or debris that does not exceed fifty(50) pounds in weight. A large household item, as herein defined, is to be considered a disposal unit. Household construction and demolition debris, as is herein defined, is to be considered a disposal unit. For the purpose of yard-waste collection, a"disposal unit" shall mean a biodegradable two-ply fifty(50)pound wet-strength kraft paper bag designed for yard-waste collection, not to exceed thirty-three (33) gallons in capacity and fifty(50) pounds in weight, containing"yard-waste" as herein defined, or securely tied, bundles of brush or branches using biodegradable cord, string, rope or twine that does not exceed fifty(50)pounds in weight, two (2) feet in diameter, and four(4) feet in length and is manageable by one (1)person. For purpose of recycling collection, a"disposal unit" shall mean one (1) 64 gallon, 33 gallon, or 96 gallon tote. Envelope shall mean a flat, folded paper container for a letter or smaller object. Frozen Food Packages shall mean paperboard containers with special coatings to prevent tearing of the packages or smearing of the ink from moisture when refrigerated or frozen. Garbage or Rubbish shall mean discarded materials resulting from the handling, cooking, spoilage, and leftovers of food, discarded food or food residues, and paper necessarily used for wrapping same, and all types and kinds of waste materials from housekeeping activities, including, but not limited to ashes, metal cans bottles, books, glass,plastic, newspapers, boxes, cartons, and small amounts of earth,rock or sod, small automobile parts and building materials waste from residential type do-it-yourself projects provided that all such materials are of a size sufficiently small to permit being placed in an approved refuse container, except those items which are banned from direct disposal into a landfill. 14 HDPE shall mean high-density polyethylene. Household Construction and Demolition Debris shall mean waste materials from interior and exterior household construction, remodeling and repair projects, including but not limited to: drywall, plywood and paneling pieces, lumber and other building materials; windows and doors, cabinets, carpeting, disassembled bathroom and kitchen fixtures; and small amounts of sod, earth, clay, sand, concrete, rocks and similar materials. Such debris shall conform to the following: loose small items shall be placed in suitable disposable containers not exceeding fifty(50)pounds in weight, or in bundles not exceeding two (2) feet in diameter, four(4) feet in length, and fifty(50)pounds in weight. Household Garbage shall mean garbage and rubbish as collected from the residents of the City of Yorkville or the Village of Oswego currently receiving curbside scavenger service or on-site dumpster service. Household Garbage—Large Items shall mean any items set forth under"Garbage and Rubbish" above if such item is too large to fit in an approved Disposal Unit including, but not limited to boxes, barrels, crates, furniture, refrigerators, carpets, mattresses, box springs, hot water heaters, stoves and other household appliances, except those items which are banned from direct disposal into a landfill. Household Garbage—Large Items shall not include waste from manufacturing processes, construction materials, broken concrete, lumber, large rocks, automobile parts other than tires or dangerous substances which may create a danger to the health, safety, comfort or welfare of the residents of the City of Yorkville or the Village of Oswego or items which are banned from direct disposal into a landfill. Industrial Wastes shall mean any and all debris and waste products generated by canning, manufacturing, food processing, restaurant, land clearing, building construction or alteration and public works type construction projects whether performed by a governmental unit or by Contract. Juice Boxes shall mean aseptic cartons consisting of a high-grade paperboard coated with polyethylene plastic and aluminum foil, excluding milk cartons. Junk Mail shall mean brochures, advertisements, flyers, post cards, greeting cards, window envelopes, and other similar correspondence. Landscape Waste (also referred to as Yard-waste) shall mean hard landscape waste and soft landscape waste. Large Household Item—Yorkville definition only(also known as "Bulk Item"), shall mean any discarded and unwanted large household appliance such as freezers, stoves, trash compactors, washers, dryers, dishwasher, humidifiers, dehumidifiers, microwaves, water softeners, televisions, pianos, organs, tables, chairs, mattresses,box springs, bookcases, sofas and similar furniture. All "white goods" including those containing CFC's (chlorofluorocarbons), shall fit into this definition. White goods containing switches containing mercury, and PCB's (polychlorinated biphenyls) shall not fit into this 15 definition. Large Household Item—Oswego definition only(also known as "Bulk Item"), shall mean any discarded and unwanted pianos, organs, tables, chairs, mattresses,box springs, bookcases, sofas and similar furniture. White goods and other electronic appliances are specifically excluded from Oswego's definition of"bulk items". LDPE shall mean low density polyethylene. Magazines shall mean periodical publications, usually glue bound. Mixed Papers shall mean stationary, various office papers such as; computer paper, xerox paper, note paper, letterhead, and other similar papers. Multiple-Family Dwelling A dwelling containing three (3) or more dwelling units, with one or both of the following: (a) More than one (1) dwelling unit connecting to a common corridor or entrance-way; or, (b) Dwelling unit vertically connected to neighboring dwelling units through shared floors and ceilings. PET shall mean polyethylene terephthalate. Performance Bond shall mean the form of security approved by the City or the Village and furnished by the Contractor as a guarantee that the Contractor will execute the work in accordance with the terms of the Contract and will pay all lawful claims. Processing Center shall mean a location to be maintained or utilized by the Contractor for the purpose of sorting, preparing, and marketing of recyclable materials. Properly-Prepared shall mean materials prepared according to the disposal program restrictions for refuse, yard-waste, and recycling. Processing Costs shall mean all reasonable costs incurred by the Contractor with respect to the collection of recyclables from residents currently receiving curbside scavenger services. Public Awareness Program shall mean a program developed and provided by the Contractor and the City/Village to inform and encourage residents to use the recycling collection services and other waste collection and disposal services of the City/Village. Recyclables or Recyclable Material(s) shall mean, at a minimum, those materials listed on Appendix 2. Recycling shall mean the use, collection, and remanufacture of secondary materials as feedstock for the production of new materials or products. Recycling Containers (bins) shall mean a 64 gallon tote, or a 33-gallon or 94-gallon tote if so acquired by the customer in the manner prescribed in the recycling collection program 16 Refuse shall mean all discarded and unwanted household and kitchen wastes, including but not limited to: food, food residues, and materials necessarily used for packaging, storing,preparing and consuming same, usually defined as "garbage"; and all combustible and non-combustible waste materials resulting from routine domestic housekeeping, including but not limited to: aluminum and steel cans, glass containers, plastic containers, crockery and other containers, metal,paper(of all types), including newspapers,books, magazines, catalogs, boxes and cartons, cold ashes, furniture, furnishings and fixtures, household appliances (all kinds), textiles and leathers,toys and recreational equipment and similar items. For the purposes of this Agreement, the terms "garbage", "refuse", "rubbish", and"waste" shall be synonymous unless otherwise more specifically defined(for example: "yard-waste"). Refuse Sticker shall mean a biodegradable paper stamped with the City or Village name and the Contractor's name and telephone number providing the solid waste services for the City or Village. The sticker shall represent proof of payment for collection and disposal services to be rendered by the Contractor. Residence shall mean all attached single family and detached single family dwelling. Single-Family Dwelling A detached dwelling containing accommodations for and occupied by one (1) family only. Specifications shall mean specifications identified in the Contract. Tote (also referred to as a Toter) A plastic wheeled container in size of 64 gallon, 33 gallon, or 96 gallon with tight-fitting cover,requiring semi-automatic lifting mechanism for collection. Waste shall mean refuse,recyclables, yard or landscape waste and white goods. Wet-strength Carrier Stock shall mean rectangular-shaped paperboard containers with special coatings to prevent tearing of the containers or smearing of the ink from moisture when refrigerated. White Goods shall mean refrigerators, ranges or stoves (electric or gas), freezers, room air conditioners, water heaters and other similar domestic large appliances. Yard-waste container/unit shall mean a container or unit and may be a kraft paper bag not exceeding thirty(34) gallons of capacity weighing up to fifty(50)pounds. The kraft paper bag shall be of the type specifically intended for landscape waste, being specifically biodegradable and not chemically treated; or a waste container(excluding plastic bags) not exceeding thirty-four(34) gallons of capacity weighing up to fifty(50)pounds; or bundles of hard landscape waste not exceeding two (2) feet in diameter and four(4) feet in length weighing up to fifty(50)pounds. Said bundle to be securely tied with biodegradablenatural fiber twine. Securing with plastic or wire is prohibited. Yard-waste (also known as "landscape waste") shall mean grass clippings, leaves, branches and brush, other yard and garden trimmings, vines, garden plants and flowers, weeds, tree droppings (for example: pine cones and crabapples), and other similar organic 17 waste materials accumulated as the result of the cultivation and maintenance of lawns, shrubbery, vines, trees and gardens. Sod, dirt, Christmas trees, and greenery from wreathes and garlands shall not be considered yard-waste and shall be disposed of as refuse,unless the composting facility will accept it. 34. DESCRIPTION OF THE BASE SOLID WASTE PROGRAM 34.1 Refuse, yard-waste, and curbside recycling services are provided to residences located within the City or Village on a once-per-week basis. 34.2 Yorkville Option A and B - The Yorkville options, being a modified volume based program, based on a monthly fee for pickup of all refuse, consisting of one 33-gallon, 64- gallon tote, or 96-gallon tote, and a $1 charge for each refuse disposal unit beyond the tote, unlimited yard waste and unlimited recycling. As part of program, the contractor shall supply the customer with a tote of a size of the customer's choosing for a cost outlined in Appendix 1. 34.3 Oswego refuse programs—The Village will select one of three solid waste programs. Haulers should bid on each of the following programs as set out below, in Appendix NUMBER. Oswego Option A—Unlimited refuse, unlimited recycling, and limited yard-waste collection. Refuse and recycling shall be collected if it is set out in a thirty- three (33) gallon or less container. A discounted rate schedule for senior residents within the VILLAGE limits will be offered by the CONTRACTOR; to residents age sixty-five (65) and over. Oswego Option B—Modified volume based program, with limited refuse, unlimited recycling, and limited yard-waste collection. Refuse limits per week are two (2)thirty-three (33) gallon disposal units or a CONTRACTOR issued sixty-five (65) gallon toter. The price to the customer for the optional 65-gallon toter shall be outlined in Appendix NUMBER. Each additional disposal unit shall be affixed with a $1 sticker. A discounted rate schedule for senior residents within the VILLAGE limits will be offered by the CONTRACTOR; to residents age sixty-five (65) and over. Oswego Option C -Modified volume based program, based on a monthly fee for pickup of all refuse, consisting of one 33-gallon, 64-gallon tote, or 96- gallon tote, and a $1 charge for each refuse disposal unit beyond the tote, limited yard waste and unlimited recycling. As part of program, the contractor shall supply the customer with a tote of a size of the customer's choosing for a cost outlined in Appendix NUMBER. A discounted rate schedule for senior residents within the VILLAGE limits will be offered by the CONTRACTOR; to residents age sixty-five (65) and over. 34.4 Bulk items as herein defined, are considered subject to collection by the CONTRACTOR, according to the terms and definitions of this contract. Residents with additional material or home improvement projects may contract separately with the CONTRACTOR. The CONTRACTOR will make available 6, 10, 15, 20, and 30 cubic yard containers for this purpose. Yorkville Option A and B -Yorkville's bulk item collection shall be for the collection of one (1)bulk item per week from residential units at no 18 additional cost to the resident. Oswego Option A, B, and C - Individual residents will be responsible for contacting the CONTRACTOR to make payment and logistics arrangements for the collection of bulk items, excluding the two (2) amnesty days as described in Section 44.1. 34.5 Yard-waste collection shall begin each year on the 1"collection day in April and end the last collection day in November. 35. SCOPE OF WORK 35.1 The Contractor shall be responsible for performing all work as outlined in the specifications herein and shall provide and furnish all labor, materials, equipment and supplies, vehicles, transportation services, and landfill and compost facility space required to perform and complete the collection and disposal of refuse and yard waste. The Contractor shall also make necessary arrangements with processors required to perform and complete the collection and marketing of recyclables. 35.2 The collection of refuse,yard waste, and recyclable materials shall be a joint program awarded to one firm and cannot be quoted or operated as separate programs. 36. COLLECTION UNITS 36.1 The base unit of service shall be known as a"Collection Unit or Stop". The Contractor shall collect, remove and dispose from every residential building unit, as defined herein, in the City of Yorkville, all refuse, yard-waste and curbside recyclables that may be set out for collection one (1)time each week. 37. GARBAGE AND REFUSE COLLECTION; PREPARATION AND PLACEMENT OF DISPOSAL UNITS 37.1 Toter or can production: Yorkville Option A and B, and Oswego Option C - The CONTRACTOR agrees to provide, at its own expense, one 33-gallon, 64-gallon, or 96-gallon totes to each single-family residence in the City or Village for the purposes of garbage collection. The carts will remain the property of the CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts that become worn or damaged through normal usage. Oswego Option A - All refuse containers (totes, cans, etc.) shall be provided by the customer, at the customer's cost Oswego Option B—All refuse containers (totes, cans, etc.) shall be provided by the customer, at the customer's cost 37.2 All GARBAGE and REFUSE as herein defined that is designated for collection and disposal hereunder must be placed in one of the following containers: 1) the provided totes 2) a water-tight metal or plastic reusable waste container no larger than thirty-three (3 3) gallons in capacity and no smaller than fifteen (15) gallons in capacity 3) a heavy duty bag no more than 33-gallons in capacity and less than 50 pounds in weight, which is securely fastened 19 37.3 Cans, containers, and/or heavy duty bags must be placed at the curb or roadway or in the alley(if designed by the CONTRACTOR). 37.4 All residences receiving the aforementioned services shall be required to prepare all materials for collection and/or disposal into proper "disposal units". The CONTRACTOR will be required to collect only properly prepared disposal units. 37. 5 For modified volume-based programs (Yorkville Option A and B, Oswego Option B and C) Residents will be allowed to place unlimited amounts of disposal units at the curb for collection and disposal provided that a disposal sticker has been attached to each unit above and beyond the disposal units covered in the monthly fee. 37.6 Properly prepared refuse shall be placed as close to the roadway as practicable without interfering with or endangering the movement of vehicles or pedestrians or snow plowing operations. The CONTRACTOR shall return all containers at each pick-up location to the curbside or adjacent to the right-of-way of paved or traveled City or Village roadways. Containers will be placed,not thrown, and securely placed in such a manner that they are not left lying on their sides or in a manner that would allow roadway interference of vehicle and/or pedestrian traffic. Any contents spilled by CONTRACTOR on the parkways,premises, or streets are to be cleaned up in a workmanlike manner. 38. ACCEPTABLE/UNACCEPTABLE MATERIAL 38.1. UNACCEPTABLE MATERIAL: Residents shall not set out for disposal and the CONTRACTOR shall refuse to accept for regular collection: hazardous waste materials, radioactive materials,poisons, liquid waste,paint or similar products, acids,used motor oils, or any other material that the CONTRACTOR is legally unable to accept. 38.2 ACCEPTABLE MATERIAL: All refuse normally produced by residential properties shall be accepted for regular collection including but not necessarily limited to: bulk items, household fixtures, appliances, furniture and yard-waste. 39. EXAMINATION OF SERVICE AREA 39.1 It is the responsibility of the Contractor to be completely informed of all conditions under which service is to be performed, the service area, and all other relevant matters pertaining to the collection services as specified herein, including, but not limited to, type of housing, population density, roads, traffic patterns, required collection procedure, labor requirements, and any other factor which would effect the execution and/or completion of the work covered by the contract. 40. ALTERNATIVES AND DEVIATIONS 40.1 The specifications included in this package describe existing services which the City and Village believes are necessary to meet performance requirements of the City and Village and shall be considered the minimum standards expected of the Contractor. 40.2 Other alternatives from the specifications in Section III may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Contractor shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 20 40.3 If the Contractor is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications,with justifications attached for each deviation. The Contractor shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 40.4 If the Contractor does not indicate alternatives to or deviations from the specifications, the City and Village shall assume it is able to fully comply with these specifications. The City and Village, individually, shall be the sole and final judge of compliance with all specifications. 40.5 The City and Village, individually, further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City and Village, individually, shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 41 CHRISTMAS TREE COLLECTION 41.1 The CONTRACTOR will provide curbside collection service of live Christmas trees two (2) weeks during the 1 st and 2nd full week in January each contract year. It will be the responsibility of the CONTRACTOR to either recycle or correctly dispose of live Christmas trees. There will be no cost to the City and Village for this service. The CONTRACTOR and the City and Village will work together to educate the public with respect to the condition of the trees before they will be collected. Christmas trees will be accepted provided they are free of all ornamentation, including tinsel, garland and lights. If disposable tree bags are used, a refuse sticker must be affixed to the plastic bag. Christmas trees placed at the curb during the two-week special collection period shall be recycled. Recycling shall consist of taking the Christmas trees to a compost site to be chipped, mulched or composted. The CONTRACTOR shall provide the name and location of the compost site in accordance with Appendix 6. 42. YARD-WASTE/BUNDLED BRUSH COLLECTION 42.1 Yard-waste collection programs Yorkville Option A and B -As a part of yard-waste collection, all eligible households located within the City's corporate boundaries shall be provided weekly yard-waste and bundled brush collection in an unlimited amount. All yard waste materials must be placed in "Kraft"paper bags designed and sold specifically for the collection and disposal of yard waste. All bundled brush must not exceed four(4) foot length, with each individual bundle not to exceed excess weight of fifty(50)pounds. Resident customers placing bundled brush out for collection will be required to bundle brush with biodegradable natural fiber twine (plastic or wire is prohibited). Bundled brush will be collected on regular refuse service days during the yearly period of time established, (April 1 st through the last collection day in November). Oswego Option A, B and C -As a part of yard-waste collection, all eligible households located within the VILLAGE'S corporate boundaries shall be provided weekly yard-waste and bundled brush collection. All yard waste materials must be placed in "Kraft"paper bags designed and sold specifically for the collection and disposal of yard waste. Each"Kraft" paper bag will have a yard waste sticker attached prior to collection. All bundled brush must not exceed four(4) foot length, with each individual 21 United City of Yorkville and Village of Oswego bundle not to exceed excess weight of fifty(50)pounds. Resident customers placing bundled brush out for collection will be required to bundle brush with biodegradable natural fiber twine (plastic or wire is prohibited). Each bundled brush will have a yard waste sticker attached prior to collection. Yard-waste and Bundled brush will be collected on regular refuse service days during the yearly period of time established, (April 1 st through the last collection day in November). There will be two (2) amnesty days in a calendar year as described in Section 44.1 of this contract when unlimited yard waste and bundled brush will be collected at no charge to resident. 43. RECYCLABLE MATERIAL PROGRAM 43.1 The CONTRACTOR agrees to provide, at its own expense, one 33-gallon, 64-gallon, or 96-gallon tote to each single-family residence in the City and Village for the purposes of recycling collection. The carts will remain the property of the CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts that become worn or damaged through normal usage. 43.2 The City's and Village's recyclable material program shall remain voluntary on the part of any person receiving residential scavenger service as covered under this contract. The Contractor shall, however,provide for the collection and disposal of all recyclable material placed for collection in accordance with the terms of this Contract. The Contractor shall provide for the collection and disposal of recyclable material at no additional cost to customers receiving residential scavenger service as covered under this contract. The cost of recycling collection and disposal services has been built into the rates and charges otherwise provided for in the Contract for collection of refuse and yard- waste. 43.3 Revenue collected from the sale of recyclable materials shall be handled in the following manner: Yorkville Option A—All revenue collected from the sale of recyclable material shall be the property of the Contractor. Yorkville Option B—All revenue collected from the sale of recyclable material shall be the property of the City. Oswego Options A, B and C - All revenue from fair market value actual residential recycle commodity rebates after fees (handling, transport, residual, moisture); for the first two hundred(200) tons each month collected by the CONTRACTOR within the VILLAGE of Oswego will be retained by the CONTRACTOR. All actual gross revenue rebates above two hundred(200) tons a month collected on an annual average will be split between the VILLAGE and the CONTRACTOR at a rate of fifty percent(50%)throughout the term of the contract. The CONTRACTOR shall have representatives available to participate in community-sponsored events promoting environmental awareness. 22 United City of Yorkville and Village of Oswego 43. 4 The Contractor shall have representatives available to participate in community- sponsored events promoting environmental awareness. 43.5 The method in which the recyclables are to be generally sorted for collection by the household shall be commingled within the recycling container(s). 43.6 The Contractor shall specify the manner in which the recyclables are to be collected and sorted by the Contractor at the curbside; i.e. curb-sort, sorting at an intermediate processing facility, and the like. The Contractor will be responsible for cleaning up any material that has spilled as a result of the collection process. 43.7 The Contractor shall allow for a tagging system for recyclables not collected and must provide a simple explanation as to why the recyclable material(s) were not picked up, including, but not limited to, the following: contaminants, improper preparation; materials not accepted in program: refuse and/or yard-waste mixed with recyclables; or some combination thereof. The Contractor shall submit an example of the tagging system to be used. Recyclable materials that were rejected shall be returned to the container and not left on the street or parkway areas. 43.8 The Contractor shall purchase and maintain a reasonable supply of recycling totes, for residential scavenger service to cover replacement for lost, damaged and stolen containers, and for customers desiring additional recycling capacity. The City and Village, individually, reserves the right to approve the type of containers purchased by the Contractor. 43.9 The Contractor shall pick up all recyclable material placed in the recycling totes, the recycling containers supplied by the Contractor, or any other recycling containers used by the customer. If, for operational purposes, the Contractor has difficulty identifying recycling containers used for recycling purposes, the Contractor shall provide free of charge, a recycling sticker or other identification mechanism to be placed on the various recycling containers used for collection of recyclable material. 43.10 The Contractor shall provide the name and location of the processing facility, as well as the proposed buyer/market for recyclable materials as set forth in Appendix 6. In the event that an alternative site is preferred by the City or Village, the Contractor shall use the alternative site location provided that any changes in the costs for collection and processing created by the use of such site will be negotiated between the City or Village and the Contractor prior to its use. 43.11 The City and the Village, individually, reserves the right to accept or reject any or all suggested categories, which may be offered for collection in the residential recycling program. The City and the Village, individually, also reserves the right to phase in at a later date, any material(s) which the Contractor has indicated an ability to collect but which the City or the Village has determined not to add to the collection program, or to phase in any material(s)that the Contractor may not presently offer but will be able to offer sometime during the term of the Contract. The basis for determining cost of adding 23 United City of Yorkville and Village of Oswego materials at a later date will be based on evidence supplied by the Contractor specifically justifying additional cost due to collection, administration, profit, and processing (minus revenue) only. 44. AMNESTY DAY 44.1 The CONTRACTOR shall provide for a spring and fall curbside collection of additional refuse,yard-waste and bulk items as defined herein, on a date(s) that is mutually agreed upon between the CONTRACTOR and the CITY and the Village, individually. In addition, the CONTRACTOR will collect WHITE GOODS and up to 4 automobile tires during the scheduled Amnesty Day. All rims must be removed from the tires prior to collection. There shall be no additional charge to the residents for the clean up and additional BULK ITEMS and WHITE GOODS that will be accepted during the designated clean-up week and stickers will not be required. 45. COLLECTION FROM MUNICIPAL FACILITIES 45.1 At no additional cost, the Contractor shall collect, transport, and dispose of all refuse, yard-waste and recyclables from all municipal-owned facilities as set forth in Exhibit B. The Contractor shall furnish, at no additional cost to the City or the Village, at each municipal building served, containers for refuse, yard-waste and recyclables as requested by the municipality's Designated Representative, with the size to be agreed upon. The City and the Village reserves the right to request such containers, in addition to, or increase the size of normal containers, on a permanent or temporary basis. If requested by the City or the Village, any and all containers furnished by the Contractor shall be equipped with non-removable hinged covers or lids. Collection and disposal services by the Contractor will be as often as necessary each week, as set forth in Exhibit B. 46. STICKER DESIGN AND DISTRIBUTION 46.1 The CITY and the Village, individually, have the sole authority to approve or disapprove the design and construction of the CONTRACTOR's stickers. Stickers must be of an approved color, which should be clearly visible at dawn or at dusk by drivers, and which said color should be changed periodically to prevent counterfeiting. The paper used shall be biodegradable and shall contain glue backing that will adhere in sub-zero temperatures as well as in extreme heat. The stickers shall contain the CONTRACTOR's name and telephone number, state the name of the municipality and be consecutively numbered for record keeping and balancing purposes. The CONTRACTOR will deliver stickers to retail outlets and the CITY or Village upon request. 46.2 The CONTRACTOR shall be responsible for the printing, distribution, and sale of an ample and always available supply of waste stickers. The CONTRACTOR shall arrange for local retail outlets to aid in the sale of the stickers. The CITY and Village also may act as a disposal sticker retailer for the CONTRACTOR. 47. [Section purposefully omitted] 48. BILLING PROCEDURES 48.1 The CONTRACTOR shall bill the City or Village individually for all serviced UNITS 24 United City of Yorkville and Village of Oswego within the respective municipality. The City and the Village, individually, shall provide the contractor with the number of occupied UNITS within the municipality on a monthly basis. 49. MONTHLY REPORTING 49.1 The Contractor shall prepare and submit to the City and the Village a monthly refuse, yard-waste and recycling material report, due by the 25th of the following month. The report shall include the following information for all residential scavenger service in each municipality covered under this contract: 49.2 Refuse - Total weight in tons and total volume in compacted cubic yards of refuse land- filled each month;Number of white goods collected each month; Tipping fee charge per ton at the landfill site; Name and location of the landfill facility and/or transfer station used by the Contractor; and, Copy of all complaints filed by the City and Village customers during the month. 49.3 Yard-waste - Total volume, in compacted cubic yards, of yard-waste collected; Tipping fee charge per compacted cubic yard at the compost facility; Name and location of the compost facility used by the Contractor; and, Copy of all complaints filed by the City and Village customers during the month. 49.4 Recyclable Material -Weekly set-out rate; Monthly participation rate (total number of set-outs divided by the number of homes/dwelling units included in the collection service); Total weight, in pounds, of recyclable materials collected; Revenue received by the Contractor for the sale of recyclables; Tipping fee savings (total weight of recyclable materials collected in tons multiplied by the tipping fee charge per ton at the landfill site); Name and location of processing facility used by the Contractor; and, Copy of all complaints filed by the City and Village customers during the month. 50. CONSUMER EDUCATION 50.1 Upon request, the Contractor agrees to provide City and Village residents with such educational materials as the City and Village, individually, deems necessary. Educational materials may include notices to be left at resident's property as well as literature describing in detail the refuse, recycling and yard-waste collection program. There shall be no cost to the City or the Village or its residents for the printing and distribution of any consumer education materials. 51. TITLE TO WASTES 51.1 All refuse,yard-waste, and curbside recyclables collected shall belong to the Contractor as soon as the same is placed in the Contractor's vehicle. 52. DISPOSAL 52.1 All refuse and yard-waste collected shall be removed from the City and Village by the Contractor as soon as it has been collected; but in any event, not later than noon of the date following collection, and shall not be disposed of in violation of any state, federal or county laws or regulations. 25 United City of Yorkville and Village of Oswego 53. RATES AND SPECIAL RATES 53.1 For any services required to be performed under this Contract, the charge shall not exceed the rates as fixed by the Contract and set forth in Appendix 1 attached hereto and made a part hereof. For items not otherwise provided for by the Contract document, and requiring special handling due to size, weight, type of material or method of placement, the charges are to be negotiated between the Contractor and the resident customer for collection and disposal into a landfill or processing facility. 54. SPECIAL & EMERGENCY COLLECTIONS 54.1 The Contractor shall offer special curbside collection service for large quantities of refuse including,but not limited to, construction and demolition debris, and move-in or move- out clean-up rubbish. Such services shall be an advance arrangement with the Contractor at the resident customer request. The collection cost for such services shall be based upon cubic yards and the resident customer shall make payment directly to the Contractor. The Contractor agrees to provide free dumpsters (sizes 1 yard through 30 yard as requested by the City and Village) for refuse and recycling collection during the City's annual Hometown Days, 4th of July Parade and celebration in the park, and other City or Village managed special events.. The City or Village and the Contractor may mutually agree to emergency pick-up services for disasters including, but not limited to, flood, wind and snow. 55. SCHEDULE AND TIME OF COLLECTIONS 55.1 The City and Village shall be divided into collection areas and a regular weekday collection shall be assigned to each area. A map of the City and the Village , designating collection areas shall be made a part of this contract and attached hereto as Exhibit A. 55.2 The schedule shall not be changed without first obtaining consent from the City Administrator, or Village Administrator, and not without giving a minimum of thirty(30) days written notice to all parties affected by the change. The City or Village may, at its discretion, waive the minimum time limits required. This waiver must be in writing and signed by the City or Village designee. The Contractor will be required to publish an advertisement twice per week in two separate weekly issues of the local newspapers, no earlier than 60 days prior to the change, with the last advertisement to be no later than fifteen(15) days prior to the schedule change. Failure of the Contractor to maintain said collection schedule shall be considered a breach and default of the contract and grounds for immediate termination of the contract. 55.3 In no case shall collection commence prior to 6:00 a.m. or continue past 7:00 p.m. on any day during the term of the contract. The collection schedule shall not include Saturday or Sunday as a regular collection day for any area in the City. 56. HOLIDAYS 56.1 Collection normally falling on the following holidays may be rescheduled for the first working day following the legal holiday, or on Saturday, as necessary, for that week only: 26 United City of Yorkville and Village of Oswego New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day 56.2 The Contractor agrees to inform the City and its residents of changes in normal collections due to holidays by notification through at least two local media outlets or establish a permanent holiday schedule or plan to be printed within the refuse literature. 57. SCHEDULE ADHERANCE 57.1 If, at any time during the term of this contract, the Contractor shall collect any section of the City or the Village on a day other than the scheduled day, the Contractor shall immediately notify the respective municipality that he is in violation of the contract. If a similar violation should occur more than once within the three week period following the week of the original violation,the City or the Village will notify the Contractor by certified mail and withhold any further payment that may be due under the contract until the Contractor has furnished evidence satisfactory to the City or the Village that the Contractor has taken necessary actions and precautions to prevent further violations. The City or Village may determine that this second or subsequent collection violation as a breach of contract, and therefore the City and the Village reserves the right to terminate the contract. Delays that are occasioned by holidays, or by daily(any 24-hour period) precipitation of four(4) inches or more of rain, or eight(8) inches or more of snow, may not be considered as violations. The City Administrator, Village Administrator or the shall be the judge of whether delays constitute a violation, or not. 58. PLACE OF PICK-UP 58.1 The Contractor is responsible for the public streets, or properly wavered private street curbside pick-up of all residential locations as well as designated locations as requested by the City or Village. 59. REPLACEMENT DAMAGE 59.1 The Contractor is responsible for damages resulting from its careless handling of any receptacle. The Contractor at no extra charge to the user shall replace all containers, which suffer damage caused by the Contractor. If the original container was supplied by the CONTRACTOR,the containers so supplied shall remain the property of the CONTRACTOR. If the original container was supplied by the resident, then the replacement container shall be the property of the resident. 60. COLLECTION VEHICLES 60.1 All vehicles used for collection purposes, except those exempted by other provisions of these specifications, shall have fully enclosed bodies with self-contained mechanisms to load and compress the material collected. These vehicles must be modern, neat, rear, front, or side-loading packer-type motor trucks, have entry for refuse into the vehicle's collecting body. All vehicles shall be kept watertight to prevent leaking, shall be kept closed except during collections along collection route. All equipment used by the Contractor shall be painted with no rust showing on the cab, chassis or body. Vehicles must be kept in clean, sanitary and quiet operating condition. Vehicles must at all times 27 United City of Yorkville and Village of Oswego be supplied with brooms and necessary items to provide for immediate clean up of any litter or mess, which may result from leaking, spilling or blowing during collection procedures. Vehicles shall be clearly labeled with the firm's name, address, and telephone number and have a vehicle identification number printed clearly on each and every vehicle. However, if the Contractor desires to use a vehicle of larger capacity, specific written approval of the specific vehicle shall be required from the City's or the Village's Designated Representative, after an actual demonstration of the vehicle on the streets of the respective municipality. Overweight vehicles are the responsibility of the Contractor. Contractor is required to comply with weight requirements and safety requirements as established by Illinois Law or City or Village Ordinances for vehicles, vehicle operators and specialty equipment. 61. EMPLOYEES 61.1 The Contractor shall undertake to perform all disposal services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel on its crews. The Contractor shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her(drivers and crew members)job while on duty or in the course of performing their duties under this contract. The Contractor shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Contractor's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Contractor and the City or Village Designated Representative. 62. ACCIDENT PREVENTION 62.1 Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with the safety provisions of the manual of Accident Prevention in Construction,published by the Associated General Contractors of America, to the extent that such provisions are not in contravention of applicable law. 63. COMPLAINT PROCEDURE 63.1 All complaints received by the Contractor shall be given prompt and courteous attention. The City and the Village, individually and the Contractor will agree upon a formalized complaint form to be filled out by the Contractor each and every time a customer contacts the Contractor with a complaint. It will be the Contractor's responsibility to have the complaint forms, on NCR(no carbon required)paper,printed and available for use by the Contractor prior to the commencement of this Contract. The Contractor will supply the City and the Village with sufficient NCR forms for logging of complaints by City and Village staff. Any complaint received by the City or the Village shall be immediately communicated to the contractor. The Contractor is required to supply the City with copies of all complaint forms within five (5)business days of a complaint being made, indicating thereon the resolution thereof 28 United City of Yorkville and Village of Oswego 63.2 The Contractor shall provide the City and the Village with name, phone number, and email address for an individual to serve as point person for purposes of City staff contact with the Contractor. 64. COMPLAINTS 64.1 Where any dispute arises between a resident/customer and the Contractor, as to the manner or placing of containers for collection or preparation of recyclable materials, or the nature of the Contract or the like, the Contractor agrees that in the specific instance collection will be immediately made even though in its opinion, the customer is in error; and that it will immediately report the same to the City's or the Village's Designated Representative so that the City or the Village and the Contractor may resolve the dispute, if possible, before additional collection becomes necessary. The intent of this paragraph is to avoid disputes/disagreements between the customers and the Contractor's employees, and to permit disputes/disagreements to be handled by mutual discussion between the Contractor and the City or the Village. If a missed pick up is reported by the City or a customer to the Contractor, the Contractor shall collect the refuse, recyclable material or yard-waste from such customer within on(1)business day of notification. All complaints other than missed pickups shall be resolved to the satisfaction of the City or the Village within two (2)business days. As noted above, the Contractor shall supply to the City and the Village an NCR copy of the complaint form for each and every complaint and on which the nature of the complaint and the disposition is clearly noted. The Contractor shall cooperate with the City and the Village in minimizing complaints from customers. Continued unreasonable complaint levels, as determined by the City or the Village, or failure of the Contractor to carry out any of its contractual obligations such as,but not limited to, rude treatment, messy pickups, damage to persons or property and early start-up may be due cause for the City or the Village to terminate this Contract after notice and an opportunity to be heard. 65. CUSTOMER VIOLATIONS OF MUNICIPAL CODE 65.1 The Contractor shall have the right to notify any customer of noncompliance with the applicable Yorkville or Oswego code provisions concerning the handling or disposal of solid waste as those same may apply to such customers. The Contractor shall report any continuance of any such noncompliance to the respective City or Village. 66. NEW CUSTOMERS 66.1 The Contractor agrees to provide service immediately to all new customers, even if the new customer neglected to first notify or request collection services. The City and Village agrees to make every effort possible to alert the new customer to the collection procedure for refuse, recycling and yard-waste. 67. EXCLUSIVE GRANT/INTENT 67.1 The City and the Village, individually, agrees that in consideration of the faithful performance of the obligations herein undertaken by the Contractor, the City and Village does, by execution of this Contract pursuant to City Code, give and grant to the respective Contractor, for the term of this Contract only, the sole and exclusive Class A 29 United City of Yorkville and Village of Oswego License to collect and dispose of all residential solid wastes. The Contract shall include all residences (attached single-family and detached single-family as defined herein) and municipal facilities as required within the corporate boundaries of the City of Yorkville or the Village of Oswego. This grant expressly includes the right and duty to service any land annexed to the City or Village where new residences or municipal buildings have been constructed during the term of this Contract. Service will be provided on the same terms as set forth herein. The City and Village shall communicate any changes to the corporate boundaries or service area resulting from annexations, zoning actions, site plan approvals, construction, etc., to the Contractor. It is the intent of this Contract to obtain, throughout its term, clean, courteous, well scheduled, and well-executed collection and disposal or processing of refuse, recycling and yard-waste from properties in the City of Yorkville and the Village of Oswego. While the City and Village recognize that any collection service involves minor customer operating problems, the intent of this Contract is to ensure that any such operating problems are minimized to the extent possible and corrected as soon as possible. 68. QUALIFICATIONS/REFERENCES 68.1 The Contractor shall provide at least five (5) references of"like"public agencies with current contacts in accordance with Appendix 4 and shall indicate if appropriate, which municipality has implemented a volume-based program. Contractor shall complete the attached Appendix 6 listing its qualifications. 69. PROPOSAL SECURITY 69.1 Each proposal shall be accompanied by proposal security, which shall be in the form of a certified check or a bank cashier's check in the amount of five thousand dollars ($5,000), made payable to the City of Yorkville, and($5,000)made payable to the Village of Oswego. Proposals submitted without the required security shall be rejected. After formal written notification by the City or Village that a contract award decision has been made, the proposal security of the successful Contractor shall be forfeited to the City or Village in the event that the Contractor shall withdraw its proposal, or neglect or refuse to enter into a contract and required bond, and the Contractor shall be liable for any damages the City may thereby suffer. 69.2 Proposal securities shall be released as follows: (1)The successful Contractor's security shall be retained until the required performance bond ($500,000.00) has been furnished; (2) Proposal securities of the proposing Contractors shall be held until the successful Contractor's performance bond has been furnished, at which time the checks will be promptly returned to the unsuccessful Contractors 70. TERM OF CONTRACT 70.1 Yorkville program- The term of the Contract will be four(4) years and nine (9)months years, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and effect through termination at 11:59 p.m. on April 30, 2017. Upon request, the City may exercise an option to extend the contract term for an additional two (2) year period ending at 11:59 p.m. on April 30, 2019. The Contractor may negotiate in good faith, on request of the City, for an extension to the contract, provided that the contract extension 30 United City of Yorkville and Village of Oswego is approved by the City Council no later than one hundred twenty(120) days before the termination of the existing contract. Oswego Options A, B, and C—For all Oswego Options, the Village desires quotes on two different Contract terms. The first desired quote for Contract term will be for two (2) years and nine (9) months, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and effect through termination at 11:59 p.m. on April 30, 2015. The second desired quote Contract term will be for four(4) years and nine (9)months, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and effect through termination at 11:59 p.m. on April 30, 2017. The Village shall choose the length of the Contract term upon acceptance of a proposer. 71. STICKER REFUND 71.1 At the end of the Contract term, should the City or the Village select a different scavenger service, the Contractor agrees to refund to all customers, retailers and the City and Village, the full purchase price of all refuse/yard-waste stickers returned to the Contractor within one hundred twenty(120) days after the end of such term. 72. PERFORMANCE BOND 72.1 The Contractor shall provide a performance bond issued by a surety in an amount of $500,000 to each of the the City and the Village. 73. EMERGENCIES 73.1 The Contractor agrees that should any emergency arise by reason of storm, tornadoes, or other act of God which require additional hauling equipment by the City or the Village, the Contractor's equipment shall be placed at the disposal of the City or Village upon request for such temporary use,provided that upon such use the City or the Village shall pay the operating cost of such equipment and labor as it is used. The City and the Village, individually, reserves the right to direct which disposal sites are to be used during an emergency. 74 LOCAL IMPROVEMENTS 74.1 The City of Yorkville and the Village of Oswego reserves the right to construct any improvement or to permit any construction in any street, which may have the effect for a time of preventing the Contractor from traveling his accustomed route or routes for collection. The Contractor shall, however, by an acceptable method, continue to collect the refuse, yard-waste and recyclables to the same extent as though no interference existed upon the streets formerly traveled. This shall be done without extra cost to the City of Yorkville or the Village of Oswego. 75. TAXES,LICENSES & PERMITS 75.1 The Contractor shall pay all sales, use,property, income, and other taxes that are lawfully assessed against the City, Village or the Contractor in connection with the Contractor's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Contractor shall furnish to the City and the Village satisfactory evidence that it has all permits, 31 United City of Yorkville and Village of Oswego licenses, and certificates of authority required to operate for the term of this contract. 76. DEFAULT 76.1 If the Contractor fails to observe the established schedule for more than two (2) consecutive working days, and in the opinion of the City's or Village's Designated Representative, there has not been sufficient cause to justify such lack of observance, the City or the Village, respectively, shall serve notice, either personally or by affixing such notice to the local premises of the Contractor, that this contract shall be in default if the Contractor does not take action to re-establish the schedule within twenty-four(24) hours of said notice. If at the end of the twenty-four(24)hour period, the Contractor has not made the necessary corrections, the City or the Village shall take such steps as are necessary, to provide services according to the collection schedule submitted by the Contractor. The Contractor will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's or Village's Designated Representative, the City or the Village shall have the right to take over all equipment and facilities of the Contractor for a period of up to one-hundred-twenty(120) days from the date of notice of default. 77. STRIKES/FORCE MAJEURE 77.1 The Contractor shall be required to file proof with the City Administrator and Village Administrator, or their designee that it has a "no strike" provision for the duration of all collective bargaining agreements with its workers. Upon execution of any new agreement, the Contractor shall forward to the City Administrator and Village Administrator within thirty(30) days thereafter,proof that said agreement also contains a "no strike" clause. 78.2 In the event that the Contractor shall fail to collect, remove and properly dispose of the waste in accordance with the terms of this contract, for a period of five (5)business_days or more, the CITY or Village,may, at its option, cause such waste to be collected and disposed of by any reasonable means available to the CITY or the Village, and the cost thereof may be charged against the Contractor and the performance bond furnished by the Contractor. The foregoing option shall not be available to the CITY or the Village if the Contractor's failure so to collect and remove waste for the period was due to unusual weather conditions, or some other "act of God," which rendered such collection and removal impossible to perform. The Contractor shall not be liable for the failure to perform its duties if such failure was caused by a catastrophe,riot,war, government order or regulation, fire, accident or any similar contingency beyond the reasonable control of the Contractor. "Act of God" does not include any strike, sympathy strike, slowdown, sit-down, stoppage of work, refusal to perform overtime, mass absenteeism, refusal to cross a picket line or any other similar concerted action or intentional interruption or disruption of the operations of the Contractor by Contractor's own employees (the foregoing collectively referred to as "labor dispute"),provided, however, that in the event that the CITY or the Village exercises its option under this Article to collect and dispose of waste by other reasonable means because of the Contractor's failure to perform due to a labor dispute, the total amount charged against the Contractor by the CITY or Village can only be an amount which is in excess of the total amount that the CITY or Village would have otherwise paid to the Contractor for collection over the duration of the labor dispute. The CONTRACTOR shall promptly notify the CITY and Village in writing of any 32 United City of Yorkville and Village of Oswego event covered by this Section and the date, nature and cause thereof. Such notice shall indicate the anticipated extent of such delay and the obligations under this Agreement to be affected thereby 33 United City of Yorkville and Village of Oswego IV. PROPOSAL/CONTRACT FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Bid Is To Be Considered For Award PROPOSER: Date: Company Name Email Address Street Address of Company Contact Name (Print) City, State, Zip 24-Hour Telephone Business Phone Signature of Officer, Partner or Fax Sole Proprietor Print Name & Title ATTEST: If a Corporation Signature of Corporation Secretary CITY OF YORKVILLE or VILLAGE OF OSWEGO: ATTEST: Authorized Signature Signature of City/Village Clerk Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above. 34 United City of Yorkville and Village of Oswego VENDOR W-9 REQUEST FORM The law requires that we maintain accurate taxpayer identification numbers for all individuals and partnerships to whom we make payments,because we are required to report to the I.R.S. all payments of$600 or more annually. We also follow the I.R.S. recommendation that this information be maintained for all payees including corporations. Please complete the following substitute W-9 letter to assist us in meeting our I.R.S. reporting requirements.The information below will be used to determine whether we are required to send you a Form 1099. Please respond as soon as possible, as failure to do so will delay our payments. BUSINESS(PLEASE PRINT OR TYPE): NAME: ADDRESS CITY: STATE• ZIP: PHONE: FAX: TAX ID#(TIN): (If you are supplying a social security number, please give your full name) REMIT TO ADDRESS(IF DIFFERENT FROM ABOVE): NAME: ADDRESS: CITY: STATE: ZIP: TYPE OF ENTITY(CIRCLE ONE): •Individual -Sole Proprietor -Government Agency •LLP(Limited Liability Partnership) •LLC(Limited Liability Corporation) •Medical -Partnership -Charitable/Nonprofit •Incorporated -Other(Please describe) SIGNATURE: DATE: 35 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page I of 3) With regard to , proposer hereby certifies (Name of Project) (Name of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville or Village of Oswego, Kendall County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the respective municipality. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subcontractor shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City and Village on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City, Village, or the Illinois Department of Labor and must be preserved for four(4) years following completion of the contract. Proposer certifies that proposer and any subcontractors working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, contractor and subcontractor. The City and the Village shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Contractor agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s)to the Department of Revenue, Proposer has entered into an agreement with the Department of 36 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 2 of 3) Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: Proposer's Authorized Agent FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this day of , 20_. Notary Public) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of which operates under the Legal name of and the full names of its Officers are as follows: President: Secretary: Treasurer: and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: 37 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 3 of 3) The partnership does business under the legal naive of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's and Village's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City, State, Zip Code Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them. Print Name of Company: Print Name and Title of Authorizing Signature: Signature: Date: 38 United City of Yorkville and Village of Oswego APPENDIX 1 GENERAL PRICE QUOTATION SHEET See attached spreadsheet 39 United City of Yorkville and Village of Oswego APPENDIX 2 REQUIRED RECYCLABLE5 TO BE COLLECTED The City requires that the Contractor shall collect the following recyclable material for the entire term of the contract. Additionally, the Contractor is encouraged to identify additional items they will be collecting, not on the current list. Required Recyclable Materials • brown paper bags • corrugated cardboard • boxes and cartons • chipboard/paperboard (to include brown or gray box board or paperboard, cereal boxes, shoe boxes, &paper towel cores) • magazines and catalogues • mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it notes, computer paper, typing paper, flyers, greeting cards, file folders and all envelopes, with and without windows) • newspaper(including all supplements) • telephone books • wet strength carrier stock (to include paper board used for refrigerated and frozen items) • frozen food packages • aerosol cans • aluminum cans and foil • formed aluminum containers and wraps • aseptic packaging and gable top containers • formed steel containers • glass bottles and jars (brown, green, and clear) • plastic containers (colored or cloudy white HDPE milk,juice and/or water bottles, jars and jugs) • all plastic containers #1 through#5 and plastic containers #7 • LDPE and HDPE soft plastic six (6) and twelve (12)pack rings • steel cans • steel paint cans and lids • household batteries Other Recyclable Materials Proposed by Contractor LJ Ll 40 United City of Yorkville and Village of Oswego APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum standards outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Alternative/Deviation Section Paragraph Explanation of 41 United City of Yorkville and Village of Oswego APPENDIX 4 SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED Please list municipal references. (Please attach additional sheets if necessary) Municipality Contact Name & Service Explanation of Collection and Telephone Number Dates Disposal Program 42 United City of Yorkville and Village of Oswego APPENDIX 5 LOCATION OF DISPOSAL FACILITIES Please provide below information concerning the facilities,which are intended to be used for the disposal of refuse, yard waste, and recyclable materials collected at the curbside. (Please attach additional sheets if necessary.) REFUSE Name of Facility Facility Address Disposal Limitations RECYCLING Name of Facility Facility Address Disposal Limitations YARD WASTE Name of Facility Facility Address Disposal Limitations 43 United City of Yorkville and Village of Oswego APPENDIX 6 CONTRACTOR QUALIFICATIONS Name of Business: Business Address: Mailing Address: Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation Franchise or Parent Company(if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: Number of Employees: Supervisors: Drivers: Office Personnel: Signature: Date: 44 United City of Yorkville and Village of Oswego EXHIBIT A SOLID WASTE COLLECTION DAY MAP See attached 45 United City of Yorkville and Village of Oswego EXHIBIT B SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES Location Service Type Size Frequency Yorkville Library Refuse 1-1.5 yd lx/wk 902 Game Farm Road Recycling 1-1.5 yd lx/wk Yorkville City Hall and Refuse 1-6 yd 2x/wk Police Department Recycling 1-2 yd cardboard 1 x/wk 800 Game Farm Road Recycling(paper) 6-96 gallon toters Ix/wk Yorkville Public Works Recycling 1-2 yd cardboard 1 x/wk 610 Tower Lane Refuse 1-20 yd open lx/wk Yorkville Parks and Refuse 1-20 yd open lx/wk Recreation Satellite Recycling 1-96 gallon toter 1x/wk Office at Old Post Office Recycling 1-1 yd cardboard lx/wk 201 W.Hydraulic Avenue Yorkville Parks and Refuse 1-1.5 yd lx/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Administrative Building 301 E.Hydraulic Yorkville Parks and Refuse 1-1.5 yd lx/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Program Building 131 E.Hydraulic Yorkville Beecher Center Refuse 1-4yd refuse 1 x/wk 908 Game Farm Road Recycle 1-2yd recycle 1 x/wk Yorkville REC Center Refuse 1-6 yd lx/wk 202 E Countryside Pkwy Recycle 1-6 yd lx/wk Oswego Public Works Refuse 1-5 yd 1 x/wk 100 Theodore Drive Recycle 1-5 yd 1 x/wk Landscape refuse 1-20 yd lx/wk Street sweeping refuse 1-20 yd lx/wk Oswego Police Refuse 1-5 yd 1 x/wk Department Recycle 1-5 yd 1 x/wk 3525 US Rt.34 Oswego Village Hall Refuse 1-5 yd lx/wk 100 Parkers Mill Recycle 1-5 yd lx/wk All City and Village Refuse 96 gal.toters, 33 gal. toters, 18 Rentals When Required gal.toters 30 yd open dumpster 46 United City of Yorkville and Village of Oswego (Exhibit B continued) The location of the facilities, the number of facilities, their bin/tote size, and pickup schedule are subject to change throughout the lift of the contract. The Contractor shall provide, at no cost to the City, the collection and disposal of all refuse, recycling, and yard waste, or more often if requested by the City. A comprehensive recycling program shall also be provided at no cost for the municipal facilities listed above (new or additional facilities may be added at any time during the Contract term). The Contractor shall be responsible for supplying all service equipment associated with totes and containers/dumpsters to said facilities as set forth in the Contract. 47 VEOLIA CNIe RONMCNTAI .. SCI%'eF€ CE SOU � 14VASrE a,t„iF3 3 t3AL iii:,a.ION April 09, 2012 Mr. Bait Olson City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Response to the Request for Proposal for Yorkville-Oswego Solid Waste Collection Service Dear Mr. Olson: Veolia ES Solid Waste Midwest, LLC, ("Veolia") is pleased to submit the attached response to your Request for Proposal for Yorkville-Oswego Solid Waste Collection Service. As an officer of the corporation James M. Rooney, regional Vice President is authorized to sign and submit the attached RFP response. I have also attached the CERTIFICATE OF SECRETARY for your reference. Jay has specific oversight responsibility for our Batavia hauling and transfer station companies that currently provide the hauling and disposal services for the United City of Yorkville and who will be providing the services to the Village of Oswego as well. We feel very fortunate that we have been able to provide the refuse, recycling and yard waste collection services to the City for the past five years. We believe that we understand, better than any other contractor, the service expectation of the City. We are excited at the possibility of bringing that service excellence to the Village of Oswego. If requested, Bob Pfister, Regional Municipal Marketing Manager is available to meet with you or you representatives concerning this RFQ response. Bob's contract information is listed below: Bob Pfister Municipal Marketing Manager Veolia ES Solid Waste Midwest, LLC. 1660 Hubbard Avenue, 2"' Floor Batavia, Illinois 60510 Phone: Email: I am confident that you will look favorably upon our response that we have provided here. If after reviewing our response, you have any questions or require any additional information, we would be pleased to meet with you to discuss your questions. Thank you for allowing Veolia the opportunity to present this RFP response. Sincerely, Robert F. P ster Municipal Marketing Manager 1660 Hubbard Avenue, 2°° Floor, Batavia, f - 60510 tel : 630-762-8000 1 Pax : 630 -587-11" www.veoliaes.com VEOLIA ES SOLID WASTE MIDWEST, LLC CERTIFICATE OF SECRETARY I, Michael K. Slattery, do hereby certify that: 1 . I am the duly elected, qualified and acting Secretary of Veolia ES Solid Waste Midwest, LLC, a Wisconsin limited liability company. 2. James Rooney is the Vice President of Veolia ES Solid Waste Midwest, LLC (the "Company") and as such officer he, or any officer of the Company, is authorized, following compliance with appropriate corporate policies and procedures, to prepare, execute and to submit on behalf of the Company, contracts or service agreements (collectively "Contracts"), or any bids for service or requests for proposals (`Bids and RFPs"), and to execute on behalf of the Company any and all documents required to be submitted in connection with such Contracts, Bids or RFPs. 3 . The Company is not required to and does not maintain a corporate seal. IN WITNESS WHEREOF, I have executed this Certificate in my official capacity as of the 4"' day of June, 2010. Michael K. Slatt United City of Yorkville and Village of Oswego We PROPOSAL/CONTRACT FORM * * *THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Bid Is To Be Considered For Award PROPOSER: Veolia ES Solid Waste Midwest , LLC Date: 04 / 09 / 11 Company Name 1660 Hubbard Avenue , lst Floor Email Address Street Address of Company Bob Pfister Batavia , Illinois 60510 Contact Name (Print) City, State, Zip ( 630 ) 587 - 8282 24-Hour Telephone Business Phone v/ ( 630 ) 761 - 3105 Sign tueof ficer, Partner or Fax Sole Pr prie r James M . Rooney Print Name & Title ATTEST: If a Corporation Regional Vice President Signature Municipal Marketing Mgr . CITY OF YORKVILLE or VILLAGE OF OSWEGO: ATTEST: Authorized Signature Signature of City/Village Clerk Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above. 34 United City of Yorkville and Village of Oswego VENDOR W-9 REQUEST FORM The law requires that we maintain accurate taxpayer identification numbers for all individuals and partnerships to whom we make payments, because we are required to report to the I.R.S . all payments of $600 or more annually. We also follow the I.R. S . recommendation that this information be maintained for all payees including corporations. Please complete the following substitute W-9 letter to assist us in meeting our I.R.S . reporting requirements. The information below will be used to determine whether we are required to send you a Form 1099. Please respond as soon as possible, as failure to do so will delay our payments. BUSINESS (PLEASE PRINT OR TYPE) : NAME: Veolia ES Solid Waste Midwest , LLC ADDRESS: 1660 Hubbard Avenue . 1st Floor Crrv: Batavia :: Illinois 60510 STATE: Illinois ZIT: 60510 PRONE: ( 630 ) 587 - 8282 FAX: ( 630 ) 761 - 3105 TAX ID #('TIN): 76 - 0839612 (If you are supplying a social security number, please give your full name) REMIT TO ADDRESS (IF DIFFERENT FROM ABOVE): NAME: Same ADDRESS: CITY: STATE: zip: TYPE OF ENTITY (CIRCLE ONE): *Individual ._Sala etol empl r •Government Agency •LLP (Limited Liability Partnership) LLC (Limited Liability Corporation) Medical 'Partnership •Chantable/Nonprfit *Incorporated •Other (Please describe) SIGNATURE: DATE: 04 / 9 11 35 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page I of 3) Solid Waste Collection Veolia ES Solid Waste With regard to RFP proposer Midwest , LLC hereby certifies (Name of Project) (Name of Proposer) the following: I . Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2 . Proposer certifies that it has a written sexual harassment policy in place and is in fill compliance with 775 ILCS § 12- 105 (A)(4); 3 . Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville or Village of Oswego, Kendall County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the respective municipality. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/ 1 et seq. , for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subcontractor shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City and Village on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City, Village, or the Illinois Department of Labor and must be preserved for four (4) years following completion of the contract. Proposer certifies that proposer and any subcontractors working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, contractor and subcontractor. The City and the Village shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Contractor agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5 . Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of 36 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 2 of 3) Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: &ioposer's James M . Rooney uthorized Agent 3 9 6 1 2 FEDERAL TAXPAYER IDENTIFICATION NUMBER or N /A Social Security Number Subscribed and sworn to before me UQ this day of �r20ILLINOiS:01/92/13 -C Notary Public) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of Wisconsin , which operates under the Legal name of Veolia ES Solid waste Midwest LLC and the full names of its Officers are as follows: President: James M . Long Secretary: Michael K . Slattery Treasurer: a hael B . Bruckert and it does ave a corporate seal . (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: N /A 37 VEOLIA ES SOLID WASTE MIDWEST LLC FEIN: 76-0839612 Business type: Limited liability company organized in Wisconsin on 10/ 18/06 IL Qualification: Qualified to do business in Illinois on 12/7/06 ; also does business in IL under registered dba of " Veolia Environmental Services " The company is a LLC with a sole member , Veolia ES Solid Waste of North America, LLC . Additional information on the sole member is shown below . Additionally , the company has the following officers , none of which holds any ownership interest in the company : Officers: President James M . Long Vice President & Treasurer Raphael B . Bruckert Vice President & Secretary Michael K . Slattery Vice President Michael Dougherty Vice President James M . Rooney Assistant Secretary Matthew C . Gunnelson Assistant Treasurer Henry P. Karius Sole Member: Veolia ES Solid Waste of North America, LLC , A LLC organized in Wisconsin (FEIN : 39- 1733405) Address : 125 S . 84"' Street, Suite 200 Milwaukee, WI 53214 Ph: 414-479-7800 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 3 of 3) The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's and Village's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Please attached Certificate of Insurance Agent Marsh USA Inc. Street Address Two Logan Square City, State, Zip Code Philadelphia, PA 19103-2797 Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them, Print Name of Company: Veolia ES Solid Waste Midwest LLC Print Name and Title of Authorizing Signature: James M. Rooney –�j— Regional Vice President Signature: Date: 04/ 11 9 38 United City of Yorkville and Village of Oswego APPENDIX 1 GENERAL PRICE QUOTATION SHEET See attached spreadsheet 39 NW September 1. 2012 to May 1, 2013 to 11111W May 1, 2014 to may 1,2015 to plin DescrlotlOn'; r ' 33 gal. tote: $1730 33 gal tote $17,61 33 gal. tote: $18.14 33 gal tote $1869 33galtote: 51925 YOrkvAe Option A Only 65 Gal. tote: $17,10 65 gal. tote: $17.61 65 gal. tote: $18,14 65 gat tote: $1869 65 gal. tote: $1915 96 gal. tote: $17,10 96 gat tote: S17.61 96 gal. tote $18,14 96 gal. tote: $18,69 96 gal.tote: $1915 33 gal, tote: $1830 33 gal tote: $1885 33 gat tote: $19.41 33 gal. tote: 52000 33 gal tote: $2060 Yorkville Option B Only 65 gal. tote: $1830 65 gal, tote: 518.85 65 eat. tote: $1941 65 gat. tote: $2000 65gal.tote: $20.60 96 gal. tote: $1830 96 gal. tote: $18,85 96 gat tote: $19.41 96 gal. tote: $20,00 96gaLtme: 520.60 Oswego Option A Only NO BID Resident ....... Resident Resident: - N /A N /A N/A N/A 3year term Senior --- Senior: ----- Senior; --.__ N /A N/A N/A N/A 233 gal owner 233 gal owner: - 233 gal owner: - N /A N /A N/A N/A Oswego Option 8 only NO BID 65 gat contractor tote: ------ 65 gal. contractor tote: ---- 65 gal. contractor tote: ----- N /A N/A N/A N/A 3 year term 233 gal. owner. senior: ----- 2-33 gal. owner, senior ....... 2-33 gal. owner, senior: ----- N/A N/A N/A N/A 65 gat contractor tote, senior: ----- 65 gal. contractor tote, senior: ---- 65 gal. contractor tote, senior. ----- N/A N/A N/A N/A - 33 gal, tend. -- 33 gal tote: 33 gal.note: ....... N/A N/A N/A N/A 65 gal. tone: ------ 65 gal. tote: ---- 65 gal,tote: ----- N/A N/A N/A N/A Oswego Option C Only NO 81O 96 gal. tone: ----- 96 gal.tote: --- 96 gal. tote: ----- N/A N/A N/A N/A 3 year term 33 gal. tote,senior ---- 33 gal. tote, senior ------ 33 gal,tote, senior: ----- N/A N/A N/A N/A 65 gal. tote, senior: - - 65 gal. tote, senior ------ 65 gal tote, senior, ---- N/A N/A N/A N/A 96 gal. tote, senior: ------ 96 gat note, senior ------- 96 gal note, senior: N/A N/A N/A N/A Oswego Option A Only Resident: $1815 Residene $1880 Resident $1936 Resident: $1994 Resident: 52054 5 year term Senior resident $12.25 Senior resident: $17.77 Senior resident $1830 Senior resident $1885 Senior resident $1942 333 gal owner: $12.68 2-33 gal.owner: $1831 233 gal. owner: $18,76 2-33 gal. owner: $19.32 233 gal owner: $1990 Oswego Option 8 only 65 gal. contractor tone: $1768 65 gal. contractor tote: $18.21 65 gal. contractor tote: $18,76 65 gal.contractor tote: $1932 65 gal. contractor tone: $1990 5 year term 233 gal. owner, senior: $16.68 2-33 gal. ow $1738 2-33 gal. owner, senior: $17.70 2-33 gal. owner, senior: $1823 333 gal, owner. senior: $1817 ner, senior: a se ' 65 gat contractor tote, senior ----- 65 gat, contractor tote, senior: -- 65 gat contractor tote, senior: --- 65 gat contractor tote, senior --- 65 gal. contractor tote, senior: ....... 33 gal. tae 517.48 33 gal.tote: $18.00 33 gal, tote: $18.54 33 gal. tote: $19.10 33 gal. tone: 51967 65 gal. tote: $17.48 65 gal. tote: $1800 65 gal,tote: $1854 65 gal, tote: $1930 65 gal. tote: $19.67 Oswego Option C Only 96 gal. tote: $1748 96 gal. tote $1800 96 gal.tote: $1854 96 gal. tote: $19.10 96 gal, tote: 51967 5 year term 33 gal. tone, senior: 516.48 33 gat tote, senior: $16.97 33 gal. tote, senior: $17,48 33 gal.tote, senior: $1801 33 gal. tote, senior: 518.55 65 gat tote,senior: ------ 65 gat tote, senior --- 65 gal. tote, senior: ----- 65 gal.tote, senior: ....... 65 gal. tote, senior: ---- 96 gal. tote, senior: ---- 96gal. tone, senior: ---- 96 gal. tote, senior: ----- 96 gal,tote, senior: -- 96 gal. tote, senior: ....... September 1, 2012 to May 1, 2013 to qWF Mayl, 2014to MaY1, 2015to April 30, 2013 April 30, 2014 April 30, 2015 April 3G. 2016 Joint programs (same hauler, York 33 gal tote ----- York 33 gal tote ....... York 33 gal tote ----- YDrk33gal tote - - York 33 gal tote -- — YorlortleOptionAO-yeiand NO BID York 65 gal. tote: ....... York 65 gal tote: ----- York 65 gal. tote: ------ York 65 gal. tote: --- --- York 65 gal tote: -- - Oswego Option A, 3 year York 96 gal. tote: ----- York 96 gal. tote: ----- York 96 gal. tote: ------- York 96 gat tote: ....... YOrk96 gal tote: ------ Oevresident Osw resident --- Osw resident ----- N /A N /A N /A N /A Osw senior ....... Osw senior: ....... Dew senior N/A N /A N /A N /A York33 gal. tote: - -- York 33 gal tote: --- York 33 gal. tote: - - York 33 gal tote: --- York 33 gal tote ------ NOBID York 65 gal. tote: ....... York 65 gal. tote, ---- York 65 gal tote: -- York 65 gal, tote: ....... York 65 gal tote: --- Yorkville Option Al5-yeal and York 96 gal. tote: ----- York 96 gal. tote: --.—. York 96 gal, tote: ....... York 96 gal. tote: --- York 96 gal tote: ---- Oswego Option B, 3year Osw 2-33 gal. owner: ----- 05w 2-33 gal. of --- Osw 2-33 gal. owner. ----- N /A N /A N/A N/A 05w 65 gal contractor tote: --- Osw 65 gal. contractor tote: ----- Osw 65 gal contractor tote: ...__ N /A N /A N/A N/A Osw 2d3 gal. owner, senior. ----- Osw 233 gal. owner, senior: ---- Osw 2-33 gal. owner, senior: ....... N /A N /A N/A N/A Osw 65 gal. Cant tote, senior: Osw 65 gal. con. tote, senior: ---- Osw 65 gal.Cant tote, senior. ---- N /A N /A N/A N/A - York 33 gal. tote ---- York 33 gal tote: ---- I York 33 gal tote: --- - York 33 gal tote: ----- York 33 gal. tote: -- -- York 65 gal, tote: ----- York 65 gal.tote: ----- York 65 gal. tote: ....... York 65 gal, tote: ------ York 65 gal. tote: ------ NO BID York 96 gal. tote: ------ York 96 gal. tote: -- York 96 gal tote: ....... York 96 gal. tote: -....— York 96 gal. tote: ....... Yorkville Option A (5-yeal and Osw 33 gal. tote: ----- Dow 33 gal. tote: ....... Osw 33 gal. tote: ----- N /A N/A N/A N/A Oswego Option C, 3�year Osw 65 gal. tote: ....... Osw 65 gal. tote: ------ Osw 65 gal. tote: ----- N /A N /A N/A N/A Osw 96 gal. tote: ------ Dew 96 gal. tote: ....... Osw 96 gal. tote: -...-- N /A N /A N/A N/A Osw 33 gal. tote, senior: ------ Osw 33 gal. tote, senior: --- Dew 33 gal. tote, senior: ....... N /A N/A N/A N/A Osw65 gal tote:, senior Osw 65 gal tote:, senior --- Osw 65 gal. tote:, senior ----- N /A N/A N/A N/A 05w%gal tote,senior --- Osw%gal, tote,senior: --- Osw 96 gal. tote, senior: ---- N /A N/A N/A N/A York 33 gal. tote: ....... York 33 gal tote: -- York 33 gal tote - York 33 gal. tote, ---- Pork 33 gal. tote: - YorkvilleOptionBIS-year) and NO BID York 65 gal. tote: ---- York 65 gal. tote: --- York 65 gal.tole: --- - York 65 gal.tote: --- York 65 gal. tote: ....— Oswego Option A, 3year York 96 gal. tote: ---- York 96 gat tote: ....... York 96 gal. tote: - -- - York 96 gal tote: -..--- York 96 gal, tote: — -- Oswresident --.. Oki resident ----- Caw resident ---- N /A N/A N/A N/A Osw senior --- Osw senior. ....... Osw senior. ....... NIA N/A N/A N/A York 33 gal. tote: ---- York 33 gal. tote: — York 33 gal tote: --- York 33 gal.tote: -- - Pork 33 gal tote: - --- NOBID York 65 gal. tote: --- York 65 gal. tote: ....... York 65 gal, tote: ----- York 65 gal. tote: --- York 65 gal, tote: ....... Yorkville Option B (5-year) and York 96 gal. tote: ---- York 96 gal,tote: --- York 96 gal. tote: ....... York 96 gal, tote: ----- York 96 gal, tote: ....... Oswego Option B. 3-Year Osw 233 gal. owner. — Caw 233 gal. owner ---- Osw 2-33 gal, owner: .._._ N /A N /A N/A N/A Osw 65 gal. contractor tote: ....... Osw 65 gal contractor tote: -- Osw 65 gal, contractor tote: ---- N /A N /A N/A N/A Osw, 2-33 gal. owner, senior: --- Osw 2-33 gal. owner, senior: - - Osw 233 gal. owner, senior: - ..... N /A N /A N/A N/A Osw 65 gal cont tote, senior: Osw 65 gal cont tote, senior: ...... Osw 65 gal. con. tote, senior: - — N /A N /A N/A N/A York 33 gal, tote ----- York 33 gal tote ....... York 33 gal.tote: ----- York 33 gal tote: ---- York 33 gal. tote: -- -- York 65 gal, tote: --- York 65 gal, tote: - -- York 65 gal. tote: ----- York 65 gal, tote: ---- York 65 gal,tote: ----- York 96 gal, tote: ---- York 96 gal. tote: ----- York%gal. tote: ---- York 96 gal. tote: --- York 96 gal tote: — --- YorkvilleOptionB(Syear) and NO BID Osw 33 gal. tote: ... Oki 33 gal. tote: ...... Osw 33 gal. tote: ------- N /A N /A N/A N/A Oswego Option C, 3 year Dew 65 gal,tole: ----- Osw 65 gal tote: ------- Osw 65 gal. tote: ---- N /A N /A N/A N/A Osw 96 gal.tole: ----- Osw 96 gal. cote: ------ Osw%gal. tote: --- N /A N /A N/A N/A Dew 33 gal,tote, senior: -- Osw 33 gal.tole, senior: ------- Osw 33 gal. tote, senior: ----- N /A N /A N /A N /A OSw 65 gal.tote:, senior ----- Osw 65 gal.tote:, senior ---- Osw 65 gal tote:, senior ....... N/A N /A N /A N /A Osw 96 gal.tote, senior: ....... Oev 96 gal tote, senior ....... Osw 96 gal tote, senior: --- N/A N /A N /A N /A Sep 2to MaYl, 2D13t0 INWIF May 1, 2014 to May 1, 2015 to Apri[3D,2015 April 30, 2016 York 33 gal,tote: $17,10 York 33 gal.tote: $17, l 61 York 33 ga tote: $18-14 York 33 gal,pro: $1869 York 33 gal. tote: $19.25 Yorkville Option A(5 year)and York 65 gal.tote: 517.10 York 65 gal.tote: $17.61 York 65 gal, tote: $18,14 York 65 gal. tote: $1869 York 65 gal. tote: 51935 Oswego Option A, Sryear York 96 gal tote: $1710 York 96 gal tote: $17.61 York 96 gal,tote $18,14 York 96 gal.tote: $1669 York 96 gal tote 51935 Osw resident $1825 Osw resident: $188o Osw resident: $1936 Osw resident: 519.94 Osw resident $20.54 Osw senior: 517.25 Osw senior: $17.77 Osw senior: $18.30 Osw senior $1885 Ow senior 51942 York 33 gal. tote: $17.10 York 33 gal. tote: $17.61 York 33 gal tote $1814 York 33 gal tote $1869 Pork 33 gal. tote: $19.25 York 65 gal. tote: $1710 York 65 gal.tote: $17.61 York 65 gal.tote: $18,14 York 65 gal sots: $18.69 York 65 gal. tote: $1925 Yorkville Option A (S year)a no York 96 gal. tote: $1710 York 96 gal.tote: 517,61 York 96 gal cote: $18.14 York 96 gal, tote: $18.69 York 96 gal. tote: 519.25 Oswego Option S. 5 year Osw 2-92 gal.owns[ $1]68 Osw 2-33 gal,owner: $18.21 osw 233 go 1. owner: 51876 Osw 2-33 gal. owner: $1932 Osw 233 gal. owner: $19.90 Osw 65 gal. contractor tote: $1]68 Osw 65 gal. contractor tote: $18.21 Oew 65 gal. contractor tote: $1876 Osw 65 gal contractor tote: $19.32 Osw 65 gal. contractor tote: $19.90 Osw 2-33 gal ow $1668 Osw 2-33 gal. owner, senior $1718 Osw 2-33 gal owner, senior: $17.70 Oew 2-33 gal. owner, senior. $1833 Osw 233 gal. ow $1877 owner, senor' ner, senior' Over 65 gal, cent.tote, senior: ---.- Osw 65 gal Corp. tote, senior: ....... Osw 65 gal cent tote, senior: ....... Osw 65 gal. cent.tote, senior: ....... Oew 65 gal cent. tae, senior. ----- York 33 gal tote: $1710 York 33 gal.tote: $17.61 York 33 gal tote: $1814 York 33 gal. tote: $1869 York 33 gal tote $1915 York 65 gal tote: $17,10 York 65 gal.tote: 51]61 York 65 gal. tote: $18.14 York 65 gal tote: $1869 York 65 gal tote: 51925 York 96 gal tote: $17,10 York 96 gal,tote: 517,61 York 96 gal rote: $18.14 York 96 go 1. tote: $18.69 York 96 gal tote: $1925 Yorkville Option A(S year)and Osw,33 gal. cote: 51748 Osw 33 gal.tote: Si8A0 Osw 33 gal tote: $18,54 Oew 33 gal. tote: $19,10 Osw 33 gal. tote: $1967 Oswego Option C, 5-year Osw 65 gal tote: $17,48 Osw 65 gal,tote: $1800 Osw 65 gal tote: $18.54 Osw 65 gal. tote: $1910 Osw 65 gal tote: 51967 Osw 96 gal.tote: $1748 Osw 96 gal.tote: 51800 Osw 96 gal tote: $18.54 O¢w 96 gal. tote: $1910 Osw 96 gal. tote: $19,67 Osw 33 gal.tote, senior: $1648 Osw 33 gal, tote, senior $1697 Osw 33 gal tote, senior. $17,48 Osw 33 gal tote, senior $18.01 Osw 33 gal.tote, senior, $1855 Oaw 65 gal cote:, senior --- Osw 65 gal. tote:, senior -- Osw65 gal tote:, senior ---- Osw 65 gal tote:, senior ----- Osw 65 gal Lois:, senior --- osw96 gal tote, senior: ....... Osw,96 gal cote, senior: ------- Oew 96 gal, tote, senior ----- Ostia%gal, tote, senior ----- Osw 96 gal. tote, senior: ....... York 33 gal tote: $1830 York 93 gal.tote: $1885 York 33 gal tote $19.41 York 33 gal. tote: $20,00 York 33 gal. tote $20.60 Yorkville Option 8(5-year)and York 65 gal.tote: $1830 York 65 gal.tote: $1885 York 65 gal tote: $1941 York 65 gal. tote: $2000 York 65 gal soon: $2060 Oswego Option A, S year York 96 gal tote: $1830 York 96 gal tote: 51885 York 96 gal, tote: $19,41 York 96 gal. tote: 52000 York 96 gal. tote: $20,60 Osw, resident $18.25 Osw resident: $1880 Osw resident: $1936 Osw, resident: $1994 Osw resident 520.54 osw senior: $1725 Osw senior: $1777 Over senior: $1830 Osw senior: $18,85 Osw senior: $19,42 York 33 gal.tote: $1830 York 33 gal.tote: 518.85 York 33 gal. tote: $19.41 York 33 gal tote $2000 York 33 gal. tote: 52060 York 65 gal.tote: $1830 York 65 gal.tote: $18.85 York 65 gal. tote: $19.41 York 65 gal. tote: $2000 York 65 gal. tote: $20.60 Yorkville Option B (5-year and York 96 gal.tote: $1830 York 96 gal.tote: 518.85 York 96 gal, tote: $19.41 York 96 gal tote: $2000 York 96 gal. tote: $20.60 Oswego Option B, S year Osw 2-33 gal owner: $1768 Osw 2-33 gal.owner: $18.21 Oew, 2-33 gal. owner: $18.76 Osw 2d3 gal. owner. $1932 Osw 233 gal. owner $1990 Osw 65 gat. contractor tote: $1768 Osw 65 gal. contractor tote: $18.21 Ozw 65 gal, contractor tote: $18.76 Osw 65 gal. contractortote: $1932 Osw 65 gal. contractor tote: $1990 Osw 233 gal. ow $1668 Osw 2-23 gal. ow $17.18 Osw2-33gal. owner, senior $17,70 Osw 2-33 gal. owner, senior: $18.23 Osw 2-33 gal. ow $1877 owner, senior owner, senior: ner, senior Osw 65 Qal, coot tote, senior: Osw 65 gal coot rote, senior ---- Osw 65 gal. cent.tote, senior ------ Osw 65 gal. coot tote, senior: ----- Ozw 65 gal. coot tote, senior. ..- - York 33 gal,tote: $1830 York 33 gal cote: $18.85 York 33 gal. tote: $19.41 York 33 gal tote $2000 York 33 gal ton. $2060 York 65 gal.tote: 51830 York 65 gal.tote: $18,95 York 65 gal tote: $1941 York 65 gal tote: $20.0 York 65 gal. tote: 52060 York 96 gal. tote: $18.30 York 96 gal,tote: $1885 York 96 gal, tote: 519.41 York 96 gal tote: $2000 York 96 Cal. tot¢ 52060 Yorkville Option B (5year) and Osw 33 gal. tote: $17.48 Oew 33 gal.tote $18.00 Oew 33 gal,tote: $18,54 Osw 33 gal, tote: $19.10 Osw 33 gat tore: 51967 Oswego Option C, 5 year Osw 65 gal. tote: $17,48 Osw 65 gal. tote: $1800 Ozw 65 gal.tote: $18,54 Oew 65 gal, tote: $19,10 Osw 65 gal. tote: $19.67 Osw 96 gal. tote: $17.48 Osw 96 gal tote: $1800 Osw 96 gal, Cote: $1854 Osw 96 gal, tote: 51910 claw Sir gal, tote: 51967 Osw 33 gal, tote, senior $1648 Osw 33 gal. tote, senior: $16.97 Osw 33 gal, rote, senior $1748 Oiw 33 gal.tote, senior: $1801 Ow, 33 gal. tote, senior: 518.55 Ozw6Sgal tore: senior --- Osw65gal. tote:, se o" ---- Osw 65 gal tote:, senior ------ Osw 65 gal.tote:. senior ----. Osw 65 gal tote: senior --- Osw96 al, tote, senior: ---. Osw96 gal tope, senior. -- Osw 96 cal. tote, senior: ----- Osw 96 gal.tote, senior: ---- Osw 96 gal, tote, senior: ----- United City of Yorkville and Village of Oswego APPENDIX 2 REQUIRED RECYCLABLES TO BE COLLECTED The City requires that the Contractor shall collect the following recyclable material for the entire term of the contract. Additionally, the Contractor is encouraged to identify additional items they will be collecting, not on the current list. Required Recyclable Materials • brown paper bags • corrugated cardboard • boxes and cartons • chipboard/paperboard (to include brown or gray box board or paperboard, cereal boxes, shoe boxes, & paper towel cores) • magazines and catalogues • mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it notes, computer paper, typing paper, flyers, greeting cards, file folders and all envelopes, with and without windows) • newspaper (including all supplements) • telephone books • wet strength carrier stock (to include paper board used for refrigerated and frozen items) • frozen food packages • aerosol cans • aluminum cans and foil • formed aluminum containers and wraps • aseptic packaging and gable top containers • formed steel containers • glass bottles and jars (brown, green, and clear) • plastic containers (colored or cloudy white HDPE milk, juice and/or water bottles, jars and jugs) • all plastic containers # 1 through #5 and plastic containers #7 • LDPE and HDPE soft plastic six (6) and twelve ( 12) pack rings • steel cans • steel paint cans and lids • household batteries Other Recyclable Materials Proposed by Contractor ® See attached List 40 United City of Yorkville and Village of Oswego APPENDIX SCHEDULE Or ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum standards outlined in the specifications section of this document. (Please attach additional sheets if necessary.) i 1 i Please See Attached List of Clarifications and Deviations 41 United City of Yorkville and Village of Oswego APPENDIX SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED Please list municipal references. (Please attach additional sheets if necessary) Municipality Contact Name & Service Explanation of Collection and Tele hone Number Dates Dis osal Pro ram Please See Attached List of M nicipal R ferences 42 United City of Yorkville and Village of Oswego APPENDIX LOCATION OF DISPOSAL FACILITIES Please provide below information concerning the facilities, which are intended to be used for the disposal of refuse, yard waste, and recyclable materials collected at the curbside. (Please attach additional sheets if necessary.) REFUSE r ine of Facilit Facilit Address Disposal Limitations Orchard Hills Highway 251 South , Non- hazardous solid l Davis Junction , IL waste only RECYCLING Name of Facilit Facilitv Address Disposal Limitations RMC Resource Management 9999 Anderson Ave . Recycling Only Companies Chicago Ridge , IL YARD WASTE Name of Facilit Facility Address Disposal Limitations Green Organics , Inc . 1270 E . Beecher Rd . Yard waste and Bristol , IL 60512 organics 43 United City of Yorkville and Village of Oswego APPENDIX CONTRACTOR QUALIFICATIONS None of Business : Veolia ES Solid Waste Midwest , LLC Business Address : Mailing Address : 1660 Hubbard Avenue , lst Floor Batavia , Illinois 60510 Business Number: ( 630 ) 587 - 8282 Emergency Number: ( 630 ) 587 - 8282 Fax Number: ( 630 ) 761 - 3105 Ownership : Individual Partnership Corporation Franchise or Parent Company (if applicable) : Veolia ES Solid Waste of North America , LLC 125 S . 84th Street Suite 200 Milwaukee WI 53214 List all Partners, Managers, and Corporate Officers : Name 'Title Residence Phone Please see the attached list of Corporate^officers Days of Operation: Monday - Saturday Business flours : M-F : 7 : 30 - 5 : 00 , Saturday : 8 : 00 -Noon Number of Employees: Supervisors : 5 Drivers : 52 Office Personnel : 5 Signature: _ Date: 04 / 09 / 12 Jam M . Rooney Reg nal Vice President 44 VEOLIA ES SOLID WASTE MIDWEST LLC FEIN: 76-0839612 Business type: Limited liability company organized in Wisconsin on 10/ 18/06 IL Qualification: Qualified to do business in Illinois on 12/7/06 ; also does business in IL under registered dba of " Veolia Environmental Services " The company is a LLC with a sole member , Veolia ES Solid Waste of North America, LLC . Additional information on the sole member is shown below . Additionally , the company has the following officers , none of which holds any ownership interest in the company : Officers: President James M . Long Vice President & Treasurer Raphael B . Bruckert Vice President & Secretary Michael K. Slattery Vice President Michael Dougherty Vice President James M . Rooney Assistant Secretary Matthew C . Gunnelson Assistant Treasurer Henry P . Karius Sole Member: Veolia ES Solid Waste of North America, LLC , A LLC organized in Wisconsin (FEIN : 39- 1733405) Address : 125 S . 84"' Street, Suite 200 Milwaukee, WI 53214 Ph : 414-479-7800 United City of Yorkville and Village of Oswego EXHIBIT A SOLID WASTE COLLECTION DAY MAP See attached At the outset of the contract , Veolia intends to use the current collection routing scheme in both the Village of Oswego and the United City of Yorkville . 45 United City of Yorkville and Village of Oswego EXHIBIT B SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES Location Service Type Size Frequency Yorkville Library Refuse I - 1 .5 yd Ix/wk 902 Game Farm Road Recycling 1 - 1 .5 yd Ix/wk Yorkville City Hall and Refuse 1 -6 yd 2x/wk Police Department Recycling 1 -2 yd cardboard I x/wk 800 Game Farm Road Recycling (paper) 6-96 gallon toters I x/wk Yorkville Public Works Recycling I -2 yd cardboard Ix/wk 610 Tower Lane Refuse 1 -20 yd open Ix/wk Yorkville Parks and Refuse 1 -20 yd open 1 x/wk Recreation Satellite Recycling 1 -96 gallon toter Ix/wk Office at Old Post Office Recycling 1 - I yd cardboard Ix/wk 201 W, Hydraulic Avenue Yo se kville Parks and Refu 1 - 1 .5 yd lx wk Recreation Riverfront Recycling 2-96 gallon toter Ix/wk Administrative Building 301 E. Hydraulic Yorkville Parks and Refuse 1 - 1 .5 yd Ix/wk Recreation Riverfront Recycling 2-96 gallon toter Ix/wk Program Building 131 E. Hydraulic Yorkville Beecher Center Refuse 1 -4yd refuse Ix/wk 908 Game Farm Road Recycle 1 -2yd recycle Ix/wk Yorkville REC Center Refuse 1 -6 yd Ix/wk 202 E Countryside Pkwy Recycle 1 -6 yd Ix/wk Oswego Public Works Refuse 1 -5 yd Ix/wk 100 Theodore Drive Recycle 1 -5 yd Ix/wk Landscape refuse 1 -20 yd lx/wk Street sweeping refuse 1 -20 yd Ix/wk Oswego Police Refuse 1 -5 yd Ix/wk Department Recycle 1 -5 yd Ix/wk 3525 US Rt. 34 Oswego Village Hall Refuse 1 -5 yd Ix/wk 100 Parkers Mill Recycle 1 -5 yd Ix/wk All Citv and Village Refuse 96 gal.toters, 33 gal. toters, 18 Rentals When Required gal. toters 30 yd open dumpster 46 United City of Yorkville and Village of Oswego (Exhibit B continued) The location of the facilities, the number of facilities, their bin/tote size, and pickup schedule are subject to change throughout the lift of the contract. The Contractor shall provide, at no cost to the City, the collection and disposal of all refuse, recycling, and yard waste, or more often if requested by the City. A comprehensive recycling program shall also be provided at no cost for the municipal facilities listed above (new or additional facilities may be added at any time during the Contract term). The Contractor shall be responsible for supplying all service equipment associated with totes and containers/dumpsters to said facilities as set forth in the Contract. 47 Deviations and Clarifications 1 . Clarification — The prices quoted are for billing to the City directly and not each individual resident. 2. Deviation — The indemnification shall be limited to the extent such damages or injuries are caused by the negligence or willful misconduct of Veolia. 3 . Deviation — Veolia requests that the following Force Majeure language be included into the contract: FORCE MAJEURE: Neither CONTRACTOR nor the CITY shall be liable for the failure to perform their duties nor for any resulting damage, loss, etc., if such failure is caused by a catastrophe, terrorism, riot, war, strike, fire, accident, act of God, including inclement weather, or other similar or different contingency beyond the reasonable control of CONTRACTOR or the CITY. 4. Clarification - Materials to be added to the recycling program will be by mutual consent of the City and Veolia. 5 . Clarification - #6 Polystyrene will not to be included in the recycling program until such time as there is a sustainable and market for the material. 6. Deviation — Veolia requests that the following Change in Law language be included in the contract: The rates shall be adjusted based on any changes in law, rule or regulation (whether federal state or local) or any increases in applicable taxes, surcharges and fees (including host community fees) which results in increased costs to Veolia on the equipment or services provided. RFP NARRATIVE Executive Summary Veolia ES Solid Waste Midwest, LLC. (Veolia) has read and understands the specifications in preparation for our RFP response for the United City of Yorkville and the Village of Oswego. As you know, Veolia is particularly well suited to provide residential refuse, recycling and yard waste collection to the United City of Yorkville and the Village of Oswego because among other reasons, we are located close to the City and Village. Veolia has a hauling and transfer station in Batavia, located at 1660 Hubbard Avenue and 766 Hunter Drive respectively. The trucks and equipment that will be used for the refuse, recycling, and yard waste collection in the United City of Yorkville and the Village of Oswego will be housed and dispatched out of our Batavia facility. The proximity of our location to the City and Village means that in the event of a breakdown, where the truck is inoperable, Veolia can have a replacement vehicle in place in a maximum of 3 hours. In addition to these facilities, Veolia has set up a comprehensive internal network of hauling locations, transfer stations and disposal facilities to insure cost effective, long term solid waste and recycling collection as well as processing and disposal for our municipal customers. By retaining and selecting Veolia to provide the residential recycling collection in the United City of Yorkville, the real potential of a problematic transition to a new hauler will be completely avoided because we currently service the City. In the case of the Village of Oswego, the real potential of a problematic transition to a new hauler will be completely avoided because of our proven transitional approach. We feel that Veolia currently provides exemplary collection service to the residents of the municipalities we serve and better than any other provider in our field. Service to the residents is the most important aspect of residential collection. To that end, Veolia is extremely customer service oriented. As an example, when the City of Wilmette was hit with the violent storms in the fall of 2008, Veolia responded with full force to the City's request for extraordinary service to clean-up the massive storm damage throughout the City. Veolia was able to call in trucks from all over the Chicagoland area as well as from out of state to provide the service required. This type of service and mobilization response is not possible from a smaller independent hauler. Veolia has proven that we can and will be available when the City calls on us for service. Included No Cost Website Access and Links Should Veolia be awarded the collection contract for the Village of Oswego, a brochure will be developed specifically for the Village and residents of Oswego. In addition Veolia operates a web site: www.veoliaes_com. On this website, Veolia provides information about the refuse, recycling and yard waste programs in each of the municipalities we serve in the Chicagoland area. Upon award of the contract, Veolia will immediately update the website to include Oswego; providing information on the residential program the Oswego. In addition, we will have this site linked with the municipality' s website, if requested, in order to provide residents the easiest access to the site and program information. Veolia maintains the site and the information contained in it so there is no burden placed on the Village to keep the site current and up to date. We do all of that for you. Please feel free to browse our website to get an idea of just how easy it is for your residents to access information and have questions answered without having to call the City offices. The United City of Yorkville is already part of our residential network and should it be necessary to update the webpage, Veolia can do so with very little effort. Safety & Training Programs Veolia has in a number comprehensive safety programs in place at our Batavia division to ensure that the employees we use to service the City and Village are well trained and perform their duties in the safest manner possible. There is nothing more important to Veolia than the safety of our employees, our customer and the public. It is clearly summed up in our motto; "Service First, Safety Always". A list of some of these programs is provided below. 1 . Pre-employment Screening Policy All potential new employees are put through a thorough screening process to ensure that Veolia is hiring the best possible candidates for a job. The pre- employment screening, among other things, includes a background check, physical examination/functional evaluation, drug and alcohol screening, and caliper/DPAS evaluation. 2. New Hire Training Policy This is a comprehensive training program that Veolia has instituted to ensure that the drivers of our vehicles receive the proper training for the job they will be performing and the vehicle they will be driving. The three week program encompasses both classroom and behind the wheel training with the opportunity for the new hire to interact with an experienced trainer. 3 . Driver Qualification Policy The purpose of this program is to ensure that all employees who operate commercial motor vehicles know their responsibilities required to comply with the Federal Motor Safety regulations pertaining to safe operating practices, and requirements related to inspection and reporting. 4. Alcohol & Substance Abuse Policy The purpose of this program is to establish uniform procedures in compliance with all applicable laws and regulations to ensure that Veolia will have a safe, productive, drug and alcohol free workplace. 2 5 . Personal Protective Equipment Policy Veolia has developed a Personal Protective Equipment Program in order to minimize exposure to a variety of hazards that can cause injury 6. Accident & Injury Repeater Policy This policy establishes a consistent, progressive and systematic mechanism to correct the unsafe behaviors that result in accidents, injuries, and losses; or to remove those individuals who demonstrate repeated unsafe behavior from the workforce. 7. Driver/Operator Distraction Policy All employees are prohibited from the unauthorized use of cell phones and communications devices while operating company vehicles or equipment. Smoking, eating, load music or using devices with earphones are also prohibited while operating company vehicles or equipment. 8 . Seatbelt Use Policy For safety reasons, Veolia requires that all employees operating, or riding in, a company owned, leased, or rented vehicle that is equipped with seatbelts, wear seatbelts while the vehicle is in motion. 9. I Care Policy The purpose of this policy is to observe and evaluate an employee' s performance during a normal workday. Management will conduct random, unannounced observations of employees rating their work skills, personal safety, service standards and vehicle/equipment condition. The results of these observations will help management assess, address and correct any safety concerns. 10. Safety Always — 10 Primary Safety Rules Policy This policy is in place to ensure all employees follow prescribed guidelines and generally accepted safe practices, that when not followed may be a contributing cause to accidents causing serious injury or death: a. Safety Devises b. Container Safety Latches c. Snaking/ZigZagging/Criss-crossing d. Vehicle Backing e. Secure vehicle and equipment safely f. Seat belts 3 g. Speed limits h. Dual drive (right side) secondary position vehicles i. Disposal/recycling/transfer station rules j . Certain accidents Maintenance Programs Veolia has in a number comprehensive maintenance programs in place at our Batavia division to ensure that the collection vehicles we use to service the City and Village are well maintained, safe and dependable. A brief summary of some of these programs is provided below. 1 . Tire program, mounting & dismounting This maintenance program is in place to ensure that the tires are put on and taken off the on the truck safely and properly. This program is aimed at eliminating the possibility injuries while changing tires. 2. Torque & Re-torque program This program is in place to ensure that the lug nuts used to keep the tires on the truck do not work themselves looses while the truck is on the road. This is a very important maintenance and safely program because if wheels are not re-torqued 24 hours after they are put on there is a possibility that the lug nuts could work themselves loose and the wheel could come off the truck while moving. The Re- Torque program is also followed throughout our routine PM program, done during every PM. 3 . Wheel Stud & Nut replacement program This program is in place to ensure that the wheel studs and nuts used to secure the wheel to the truck are periodically replaced. This is necessary because over time a studs can become stretched and nuts can become stripped therefore creating a safety hazard. 4. RTA, our full maintenance tracking program. This program is our computerized record tracking program used for scheduling our PM's and preventive maintenance for all of our vehicles and equipment. Each of our vehicles receives preventative maintenance at scheduled intervals based on the number hours each vehicle has operated. 4 5 . Brake S .O.P. This program is in place to ensure that the brakes on all of our vehicles are fully functional at all times. This program is especially important to the residential collection vehicles due to the number of stops each makes daily. 6. Multi-Seal program, eliminating flat tires while on route This program is in place to reduce the downtime of our collection vehicle due to flat tires that may be caused by the frequent trips into landfills to dump. Veolia uses a multi-seal inside each tire that seals leaks thus preventing the need to change the tire. This translates to less route downtime and therefore ensuring more predicable timely route collection. 7. Parker Hydraulic Hose program This program is in place and is aimed at reducing and eliminating blown hydraulic hoses and leaks that may occur on the residential routes. 8 . Fleet replacement Program The fleet replacement program is a measure that we follow on replacing our collection trucks, making sure we keep the fleet as new as possible. We have a schedule that we follow for each line of business 9. Our Veolia Maintenance Managers, are a member of the TMC ( Technology & Maintenance Council The TMC is a group of members that are testing new products, testing the products that we are using today to see that the product is safe, testing to see if it is productive, and once a product or issue finishes it testing, the product or issue is placed under a R.P. (Recommended Practice) TMC not only tests new products, they also take the maintenance on a fleet truck, and they study the way it is maintained. Building better ways to achieve a safe way to repair, maintain, and simply make sure it is safe to perform the function of the repair. Customer Service Program Customer Service is a priority at Veolia. We feel that we manage the contract for the City and Village. We do our best and focus our efforts on ensuring that the City and Village are not spending resources on managing the refuse collection contract. Veolia has trained customer service representatives who are very familiar with requests posed by residential customers. These customer service representatives are available to assist the residents of Yorkville and Oswego during normal business hours. 5 Veolia has an intensive customer service training program that each customer service representative (CSR) must go through. Veolia has undertaken the task of using an outside customer service training company; Tooty, Inc. to assist and compliment the training of our customer service representatives. We have realized a great success in the improvement of our customer service departments since we began the program four years ago. Our improved customer service translates into the City residents having their questions answered and problems addressed in a prompt and courteous manner. Below are some of the aspects of the CSR training program: Audits Every Veolia location receives weekly secret shopper phone calls to test the effectiveness and helpfulness of their customer service and sales staff. Those calls and evaluations are reviewed with the individual CSR promptly to address any concerns or training needs. The guidelines that Veolia has established are the toughest in the Environmental Services industry. Our philosophy of "One Call Does It All" empowers the person who answers the phone to help the customer with anything he/she may need. There is a big focus on voice, attitude and wording, and the impact a customer service representative can have on a customer. Equal importance is give to the accuracy in setting up new orders and service issue resolution. New Hire Training All newly hired CSR' s go through an 8 hour classroom training session that focuses on: • Voice, attitude and wording • Industry education on residential, commercial and roll-off services • Review of scripts for effective handling of sales and service issues • Role-playing Upon completion of the training each participant receives a certificate. On-Going Customer Service Training Veolia continually strives to provide the best customer service in the industry. To that end, each CSR receives ongoing training in either half and/or full-day classroom training session customized for each location to continue the development of each CSR. In addition, Tooty Inc. conducts 90 minute webinars when needed to address market specific issues or changes We will make available (to City and Village staff) the phone numbers of key individuals to be contacted in the event that City or Village staff needs to contact them. We are currently in the process of developing an email process that allows residents to use an email to forward questions, comments and service issues. Once the process is finalized we will roll it out to the City and Village. The Veolia/Batavia division has a live operator that answers the phone and directs calls. We have found that this is still the most customer friendly method of addressing customer' s needs. In addition, Veolia' s customer service department is local and housed in our Batavia hauling location. We do not subscribe to the regional customer service departmental approach that spans an entire state like some of our competitors. 6 Operational Approach Veolia understands all of the requirements for providing refuse, recycling and yard waste collection service to the United City of Yorkville and the Village of Oswego with respect to the specifications contained in this RFP. Because the Village of Oswego is not familiar with the level of service we provide, we have provided as one of our attachments to this proposal, letters of recommendation from Oak Lawn, St. Charles and Batavia along with numerous other references, to show that Veolia as a company strives to provide the best residential collection service available. Please feel free to call anyone of the municipalities to be assured of the superior service the Village of Oswego can expect. Curbside Collection Program Refuse Collection For curbside refuse collection, Veolia proposes to use the same collection schedule for refuse collection, providing for refuse, recycling, and yard waste collection on the same day of the week to each resident. Veolia proposes to collect refuse, recycling, and yard waste Monday through Friday. With this collection schedule we feel that we can offer the City and Village the best price possible by combining both municipalities in our routes. Veolia will be utilizing front loading residential collection vehicles (FEL's) for the refuse collection. By utilizing these vehicles, our drivers will have the ability to provide automated collection for the 95,65, or 35-gallon refuse carts as well as have the ability to service the residents who use conventional refuse cans and/or bags for additional refuse outside of the containers. These vehicles also do well collecting bulk items. Because the number of units serviced each day may vary, Veolia will have available a sufficient number of refuse vehicles to service the heaviest day of the week. We can make an example of this truck available to the City or Village for inspection if you desire. Veolia will distribute new refuse carts to all residents prior to the beginning of the contract. Spring and Fall Clean-up Veolia will have all of the men and vehicles available to provide the require spring clean- up to the City and Village. Veolia will work closely with the Village and City to develop a clean-up schedule. By doing so, the City will remain much cleaner because garbage will probably not be put out until the night before the clean-up. Veolia anticipates having the entire clean-up done within a single week. Recycling Collection For curbside recycling collection, Veolia proposes to use the same collection schedule outlined above with refuse, recycling, and yard waste collection on the same day of the week to each resident. As with refuse collection, Veolia will be utilizing fiont loading residential collection vehicles (FEL' s) for the recycling collection. By utilizing these vehicles, our drivers will have the ability to service the 65-gallon recycling carts that will be distributed to all residents. These vehicles will still have the ability to manually 7 service the residents who may have additional recycling outside of the cart. Because the number of units serviced each day may vary, Veolia will have available a sufficient number of recycling vehicles to service the heaviest day of the week. We can make an example of this truck available to the City for inspection if you desire. Veolia has had much success increasing the recycling rates by utilizing the 65-gallon recycling cart in place of the 18-gallon bins and 35-gallon recycling carts. There are many advantages to using 65-gallon recycling carts. Just a few examples are: 1 . The wind-blown recycling litter is virtually eliminated keeping the neighborhoods much cleaner. 2. The use of the carts keeps the neighborhoods neater looking on collection day because all of the recyclables are contained in the cart. 3 . There is much less of a chance of injury to our recycling driver with the use of the carts because they are emptied by the use of semi-automated collection equipment. 4. The 65-gallon recycling cart is much more user friendly in that a resident can fit the contents of at least 3 recycling bins and because of its shape, twice as much as a35-gallon recycling cart. Yard Waste Collection For curbside yard waste collection, Veolia proposes to use the same collection schedule as refuse and recycling during the yard waste season. Veolia will be utilizing the same front loading residential collection vehicles (FEL's) that will be used for refuse and recycling collection. By utilizing these vehicles, our drivers will have the ability to service the residents who use conventional refuse cans and/or bags as well as those who may elect to use carts for yard waste collection. Because the amount of yard waste varies so greatly during the season, Veolia will have available a sufficient number of yard waste collection vehicles to service the heaviest day of the week during the heaviest part of the season. We can make an example of this truck available to the City for inspection if you desire. Veolia will have all of the men and vehicles on hand, trained and ready to provide residential refuse, recycling and yard waste collection service to the residents of Oswego when the contract starts August 1 , 2012. The United City of Yorkville and the Village of Oswego have already established a collection schedule for weekly collection service, and Veolia anticipates using the same, current routing scheme for curbside refuse, recycling and yard waste collection. In the future, and with the City or Village' s input, it may be necessary to adjust the collection schedule for some of the residents; Veolia will attempt to move the minimum number of residents possible to accommodate the necessary change. This translates into as little disruption to the residents as possible. We understand that a day change can potentially become a problem for the residents and the City of Village, therefore Veolia is prepared to address and eliminate this potential as we have done very successfully for other 8 communities we have transitioned. We have experienced great success in the past utilizing our procedure. As the timeline for implementation permits, Veolia will publish a map in the local paper showing the collection schedule for each section of the City or Village. In addition Veolia will tag each residence with a door hanger indicating the new collection day. Veolia understands that a collection program change can potentially become a problem if not instituted correctly. We feel communication to the residents is of the utmost importance during this time and we can assure the City or Village that the communication provided to the residents will provide a smooth transition with minimal impact and no service disruption. To insure that service is maintained at the highest level and to be able to respond quickly to any request by the City, Village or a resident, Veolia will assign a residential route manager for the residential accounts in the United City of Yorkville and the Village of Oswego. The residential route manager will be in contact with the designated representative from the City or Village on a daily basis to react quickly to any request that the City or Village might have. This system works very well in the municipalities we currently service. As an enhancement to Yorkville or Oswego, we can make available to the City or Village, one of our radios so that the City or Village can contact our route supervisor directly should the need arise. As part of the education of the residents to the new program, we have provided as an attachment, copies of brochures that we have distributed in other communities. We use the brochures with great success at the start of a new contract or program. The brochure outlines the requirements for the preparation of recyclables as well as what recyclables are accepted in the program. Other important aspects of the refuse, recycling, and yard waste collection program are also outlined in the brochure. As you can see, these brochures are tailored to the unique program in each community. Each residence covered by the collection contract is given one of these brochures at the start of the contract as well as each new resident that moves into the community. Servicing Locations The United City of Yorkville and the Village of Oswego will be serviced out of our hauling operation located in Batavia, Illinois. The vehicles will be housed there so that the trucks will be close to the City and Village. This operating location is ideally suited for servicing the Village of Owego and the United City of Yorkville. Veolia will be able to respond very, very quickly to the needs of the City or Village from this location. The addresses of our locations are: Hauling Company: Transfer Station: Veolia/Batavia Hauling Division Veolia/Batavia Transfer Station 1660 Hubbard Avenue 766 Hunter Drive Batavia, Illinois 60510 Batavia, Illinois 60510 Phone (630) 587-8282 Phone (630) 879-3587 9 Ortranizational Plan and Chart; Qualifications of Personnel Veolia is a well organized, decentralized company and is setup as to provide the most efficient, cost effective refuse and recycling collection in the industry. Provided as an attachment is a corporate overview of Veolia and the environmental services we provide. With respect to the management of the Yorkville and Oswego residential refuse, recycling and yard waste collection, we have provided the key management individuals who are responsible for all aspects related to our performance under this contract. In addition to the names of the individuals, we have provided relevant experience and currentjob descriptions, duties and responsibilities. We have also provided an organizational chart showing the reporting structure of each of the key individuals. You will quickly see that the key individuals who will continue to manage the residential contract in Yorkville and Oswego have extensive industry experience and backgrounds which make Veolia the best choice to continue to provide the refuse, recycling, and yard waste collection to the residents in Yorkville and begin to provide the service to Oswego. Jim Alderman, General Manager, has the ultimate responsibility for the management of the Batavia Hauling Division and Yorkville/Oswego residential contracts. The operations, sales and customer service managers all report to Jim. Mr. Alderman will be the primary point of contact to the both Yorkville and Oswego for all informational requests, customer issues or general inquiries. Jim has been in the industry for over 26 years, and managing residential services for more than 17 years. Scott Greiter, Operations Manager manages all aspects of services related to the City of Yorkville and the Village of Oswego. Scott has responsibility to ensure our drivers carry their daily duties in the safest manner possible. Carrying out Veolia's "Service First, Safety Always" mission is his passion. Scott has been in the industry for over 21 years and managing for more than 16 years. Steve Taxis, the residential supervisor and route manager, is responsible for the supervision of the residential drivers who work in Yorkville and Oswego and is responsible for responding to resident' s issues. One of Steve's primary responsibilities is ensuring that our drivers perform their duties in the safest manner possible. There is nothing more important to Veolia than the safety of our drivers, our customers, or the public. Steve has been in his position for past 4 years and has 21 years of industry experience Elyse Kowal, the Customer Service Manager, is responsible for, as the name implies, managing our local customer service representatives who will interface directly with the Yorkville and Oswego residential customers. Veolia believes in local customer service and Elyse is responsible for ensuring that the Yorkville and Plano customers are responded to promptly and in a polite and courteous manner. Elyse is responsible for training all customer service representatives with the program requirements of both the Yorkville and Oswego contracts so that the residents are provided with timely and accurate information. Elyse has been with us for 3 years and has over l 1 years of customer service experience. Bob Pfister, the Regional Municipal Marketing Manager is responsible for being the liaison between the City of Yorkville, the Village of Oswego and Veolia when it comes to public relations, providing continuing education, and overall service expectations. Bob is very familiar with Yorkville and Oswego and the service requirements and expectations of both municipalities and their residents. Bob has been in the industry for 31 years, all of which have been in the Chicagoland area. Organizational Chart for the Residential Refuse, Recycling and Yard Waste Collection for the VEOLIA United City of Yorkville ENVIRONMGNTAL SERVICES Oswego Regional Vice President 000 ri '.Central Region i `-James Rooney Area Manager Municipal Marketing Manager ;Northern Illinois Central Region James Rooney (acting) Bob Pfister General Manager Batavia Division ::.Jim Alderman Operations Manager:: Facility;& Operations Manager Customer Service Batavia:Hauling Div. '. Batavia Supervisor Scott Greiter Transfer Station Batavia Division Tom Maher Elyse Kowal Residential Route Supervisor Scale & Equipment Customer Service Batavia Hauling Division ;Operators at the Representatives Steve Taxis ': Batavia TS Batavia Division Residential Refuse, Recycling & Yard Waste Route Drivers for the United City of Yorkville and the Village of Piano': Veol'ta ES Solid waste m 'f' y 4;1 Midwest, LLC. b �o � f @, \ . qq ,Rt RIP) ( )7 ) ; N ')`) .gi ` 9gi'g' iG, gs�; ?i')') (• g., i @;:t NIA @g`. &"< 9' 3. G..ga4 4 g }§g�. Y�• ,4 a�, .f CONTAINERS: Aluminum Cans, Trays & Toil (trays &foil must be cleaned) Steel Cans & Tins Aseptic Packaging & Gable 'Top Containers (milk & juice cartons) Glass Bottles and Jars - (clear, brown, green) No window glass, auto glass, dinnerware or ceramics. PET Soda, Water, & Flavored Beverage Bottles (#I clear and green plastic resin) HDPE Milk, Water & Juice Jugs (02 clear plastic resin) HDPE Detergent & Fabric Softener Containers (92 colored plastic resin) PVC Narrow Neck Containers Only (03 plastic resin); such as health & beauty aid products, household cleaners. L,DPE Grocery Containers (#4 plastic resin); such as margarine tubs, frozen desert cups, six pack rings, etc. PP Grocery Containers (#5 plastic resin); such as yogurt cups, and narrow neck syrup and ketchup bottles. #7 Plastic Resin Narrow Neck Containers Only. Plastic Buckets, such as kitty litter containers (5 gallon size maximum) No metal handles. Notes: 1. All containers to be emptied and rinsed clean. 2. No motor oil, insecticide, herbicide or hazardous chemical containers. 3. No Plastic bags — instead reuse or return to grocery or department stores. 4 No plastic sheets or film (no plastic sheets, tarps or wrap). 5. Fxpanded foam and clear polystyrene not accepted per joint advisory from the Illinois Recycling Association, Illinois Department of Commerce & Community Affairs, and Region 5 U.S Environmental Protection Agency. PAPER FIBER. Newspaper, including inserts (remove plastic sleeves) Cardboard (no waxers cardboard) Draft (brown paper) Bags Magazines, Catalogs and Telephone Books Office, Computer, Notebook & Gift Wrap Paper (no metal clips, spirals, binders) Chipboard (cereal, cake & food :nix bosses, gift boxes, shoe boxes, etc.) Carrier Stock (soda & beer can carrying cases) Junk Mail & Envelopes (no plastic cards, stick on labels or unused stamps) Paper Back Books (no hard cover books) 'I'll li VI I.LAGE OP OAK LAWN April 29, 2009 Veolia LS Solid Waste Midwest, LLC 1660 1lubbard Avenue, 2°d rlour Batavia. 11. 605 10 Dear Bob, At your request, 1 am writing to attest to how pleased our Village was in the transition from our former hauler to Veolia in the summer of 2007. As you can well imagine, we were quite concerned about the transition and the impact it would have on our residents and the Village staff This is especially true when the new service provider is delivering 30,000 new carts to our residents. I lowever. Veolia developed a transition plan that ensured our residents received their new carts in a timely and orderly fashion. They also provided the necessary program information to make certain the residents had a smooth transition to the new service. Key members of the Veolia team provided regular updates to the Village staff and addressed the few issues that arose in a prompt and courteous manner. We have been very pleased with the level of professionalism and attentiveness we have received and continue to receive from Veolia. The Village of Oak Lawn looks forward to our continued relationship . Sincerely, .lane M . Quinlan Village Clerk :r t1 CITY OF BATAVIA 100 North Island Avemie, Batavia, Illinois 60510 Phone: (MO) 879- 1424 Fax: (630) 879-0710 1TA WILLIAM R. 1AcGRAI'I-1 IFITCKY D. SC'IiIJ;LICI City Administrator Mayor tLANDALL R. RECKLAUS Assistant City Administrator M. HANNAI I VOLK City Clerl: 70I-IN S. NOBLE, City Attorney To Whom It May Concern: c rY ° K eNEx ° March 16, 2005 On behalf of the City of Batavia I write this letter regarding the Onyx Waste Services. The contract under which controls the relationship with our waste company has very specific language regarding the service, which must be provided by the waste company. It has been said more than once by residence of our city that the feeling of Onyx as our waste hauler has been superior in service to our customers. More that one letter of note has been received complementing them on the job that they perform. Coming into our community and taking over the collect of solid waste from another company sounds lil.e a monumental task. The transition from one organization to another in our opinion went very smooth with little problems involved. Switching the type of collection stickers containers and bags went well when Onyx allowed a 30-day grace period from one company to another. Onyx also offered and provided three different types of wheeled carts available to the citizens at a monthly fee. This program was very successful for them and the number of these carts in the community has almost tripled since the begming of the contact. The City of Batavia's solid waste contact covers several facets of the waste stream and were detailed in part about our recycling program Onyx met our needs and them some by offering several routes to choose from in our program. Presently they are single streaming the collection of recycling and they collect a large variety of items, these are collected on P weekly basis. Along with this program large items and appliances are also collected to the cities satisfaction, It is our opinion that Onyx waste services has been living up to the terms of the contract and has offered the citizens of Batavia a well rounded service based company. There customer service attitude and action has in our opinion has been outstanding. We the City of Batavia would gladly recommend this company to any other municipality who might be interested in having Onyx bid for their solid waste contract. Robe Po P eck Administrative Assistant. t � iA ST. CHARLES s 1 N c r. 3 8 3 4 March 4, 2005 Mr. Edward A Patrone Onyx Waste Services 1210 Lye„ Road Batavia, Illinois 60510 Re: Refuse Service Dear Mr. Patrone: As you know, Onyx Waste Services has provided residential refuse and recycling services for the City of St. Charles for the previous three years. I am writing to express my appreciation for the excellent service you and your company have provided to our residents. Both the office staff and drivers have been very courteous and helpful when I have had occasion to speak with them. I have personally received a number of positive continents on the efficient services provided to us. The one-pass collection system for refuse and recyclables has worked very well, helping us to maintain a neat appearance throughout our city. Please extend my thanks to the rest of your staff for the commitment to service that you have extended to the City of St. Charles. 1. look forward our continued partnership and successes. Sincerely, Clifford L. White, Jr. Environmental Services Superintendent CLW/jj Susan L. KLINFIGIAMER Mayor LARRY W. MAHOLLAND City Adnzinisbalor Two EAST NIAIR STEER St CHARLES , IL 60174 - 1984 8i{ otlI : 630 - 377 - 4400 FAX : 630 377 4487 Chicagoland Veolia Municipal Contract References Village of Wilmette Village of Winnetka 1200 Wilmette Avenue 510 Green Bay Road Wilmette, IL 60091 Winnetka , IL 60093 847-251 -2700 847-501 -6000 frenzert @wilmette . com Ssaunders(Dwinnetka .org Tim Frenzer Steve Saunders Village Manager Director of Public Works • 8 , 500 Residential Units 4 , 000 Residential Units • 13 years of continuous service 11 years of continuous service • Once and twice per week back Once per week curbside pick up door or alley pick up Recyclables • Solid waste , recyclables and yardwaste CitV of Zion City of Waukegan 2828 Sheridan Road 106 North Utica Zion , IL 60099 Waukegan , IL 60085 847-746-4000 847-599-2500 RonC@zion . 11 . us Ray.Vukovich (a)ci .waukegan . il . us Ron Colangelo Tom Hagerty Director of Public Works Director of Public Works • 5 , 900 Residential Units • 19 , 000 Residential Units • 20 years of continuous service • 25 years of continuous service Once per week curbside pick up • Once per week curbside pick up • Solid waste, recyclables and • Solid waste , recyclables and • yardwaste yardwaste City of North Chicago Village of Round Lake Park Argonne Drive & Lewis Avenue 203 E Lake Shore Drive North Chicago, IL 60064 Round Lake Park, IL 60073 847-578-7750 847-546-2790 rlpmayor cr,sbcelobal.net Leon Rockingham Mayor Jean Mccue Mayor • 4 , 000 Residential Units • 10 years continuous service • 1 , 200 residential units Once per week curbside pick up • 9 years of continuous service • Solid waste, recyclables, and • Once per week curbside pick up yardwaste Solid waste , recyclables and yardwaste Village of Northbrook Village of Hainesville 1225 Cedar Lane 83-1 W Belvidere Road Northbrook , IL 60062 Hainesville, IL 847-272-5050 847-223-2032 nahrstadt(a) north brook . il us Iindasoto(o)hainesville . org Rich Nahrstadt Linda Soto Assistant Village Manager Mayor • 10 , 000 Residential Units • 700 residential units • 43 years of continuous service • 9 years continuous service • Once and twice per week • Once per week curbside pick up curbside and backdoor • Solid waste , recyclables and • Solid waste , recyclables and yardwaste yardwaste City of Highwood Village of Vernon Hills 17 Highwood Avenue 290 Evergreen Drive Highwood , IL 60040 Vernon Hills IL, 60061 847-432- 1924 847-945-5000 amarrin @cityofhighwood . org JohnK(@vhills . org Jon Kinseth John Kalmar Assistant City Manager Assistant Village Manager • 1 , 100 residential units . 6 , 500 residential units • 8 years of continuous service • 3 years of continuous service • Once per week pick up • Once per week curbside service • Solid waste, recyclables and . Solid waste, recyclables and yardwaste yardwaste Village of Deerfield City of St. Charles 850 Waukegan Road 2 East Main Street 847-945-50000 0 Deerfield , 60045 St. Charles IL , 60174 630-377-4405 rgallas(ostcharlesil .gov Kent Street Rich Gallas Village Manager Asst. Director of Public Works • 5 , 500 residential units • 12 , 000 residential units • 5 years of continuous service 3 years of continuous service • Once and twice per week . Once per week curbside service backdoor service Solid waste , recyclables and • Solid waste, recyclables and yardwaste yardwaste Village of Oak Lawn City of Batavia 9446 Raymond Drive 100 North Island Avenue Oak Lawn , Illinois 60453 Batavia IL , 60510 (708) 499-7739 630-879- 1424 iguinlan(a�oaklawn il .gov bill .cityofbatavia . net Jane Quinlan Bill McGrath Village Clerk City Administrator • 6 , 500 residential units • 15 , 000 residential units • 5 year contract • Began service May 1 , 2007 • Once per week service • Once per week curbside service • Solid waste, recyclables and • Solid waste, recyclables and yardwaste yardwaste City of Highland Park Village of Streamwood 1707 St. Johns Avenue Highland Park IL, 60035 301 E . Irving Park Road 847-432-0800 Streamwood , Illinois 60107 630-837-0200 Emily Palm Deputy City Manager Mary Johnson Director of Finance • 10, 000 residential units 2 years of continuous service • 13 , 000 residential units • Once and twice per week service • 5 year contract • Solid waste, recyclables and • Once per week service yardwaste Solid waste , recyclables and yardwaste City of Yorkville Village of Skokie (Commercial Franchise) 800 Game Farm Road 5127 W. Oakton Street Yorkville, Illinois 60560 Skokie, Illinois 60077 (630) 553-4350 (847) 933-8427 bolson6c yorkville. il . us max. slankard(c skokie .orq Bart Olsen Max Slankard City Administrator Public Works Director. 4500 residential units > 1 ,000 Businesses • 5 year contract . 7 year contract • Once per week service Various service levels • Solid waste, recyclables and Solid Waste , recycling (both "blue yardwaste bag and containerized) MillCreek Special Service Area City of Wheaton County of Kane 303 West Wesley 719 Batavia Road PO Box 727 Geneva , Illinois 60185 Wheaton , Illinois 60189-0727 (630) 208-3841 (630) 260-2033 recycleno,co. kane . il . us MDzugan wheaton . il . us Gary Milke Mike Dzugan Recycling Coordinator Asst. 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Who Are We i wide ? Al We : are the fourth largest waste services firm in US ® Have 1 million residential . customers ® Collect 6 . 6 million tons annually ® Have 4 , 000 employees nationwide ` ' 0 Have 77 Hauling locations ` Own and/or operates : r ff�a3* ® 30 Landfills ` "�'" `' ® 16 Recycling Facilities We are local : The VESNA Corporate @ 40 Transfer Stations Offices are located on the 79th Floor of the Aon Building in Downtown Chicago office@ • 1 111 t *.' "r.. h vA z. a e t /n R yacr,� tea pti p(` gg a ,�'e '' 9l J "S^� 6+r FZtiti mwgg a���� '�`,$a��5 �.u?'z`'d>'S�' }}' �j`' '�'�Y���.�.,-'�r°�° '��`���S�t� -��a� � `A F. ss'y` BSs�,�z��,��``�� p"t2 ✓ � § " , � do ct 7 P • • ' • • �� OF A& r • • • • �, ail t �� � ,E.yx� � e`�� �: �`',a`' � u^3 i s 1' t.vS1 '``N "et,4. laa�'•'%' a'�` ws ^JF,i1' "'may f'�3 � � �e t � • • • • • � �L � ✓'� �� r'x�" t � rt:.� A� st���x� u a P�, � ris'^� t£ a sn. 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Safety to you is our No 1 concern Our Drivers receive extensive safety � training throughout the company v1 Driver Cam - driver monitoring Y and testing _ Smith Training — continuous tw education on lifting and operating equipment Safety meetings and program awareness weekly Safety promotions and rewards Courteous and dedicated drivers ® Proactive approach to unsafe , conditions to preventing accidents before they happen World Class Customer Service for Yorkville and Oswego When you or your resident calls us � Live , local based service rep will assist you Complete knowledge about the rzr n a United City of Yorkville and the ti Village of Oswego , the refuse , " recycling , yard waste collection programs and the service expectations of the community 1 W * Customer Service reps and managers receive continuing training to ensure world class , � customer service * "One Call Does it All" Ago Nam Our service commitment to earl Our employees are dedicated to providing a consistent level of It Service Standards service excellence through Safety BAppearance We v r;rne tp to crourct nur CrisPoPipon Ano trip C. 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',`s'i 2js` Y pis ';; F ><rsp �<S `h Z. ����, o��Y µ,T - ';"21 �y sS f4,js � ,?. 'S.g✓a� ay�, u;�r 4'zY. ;�'U.X�e`!"�' s�a 3 - , i t � r .>� �'S�,fi�f'..xW�^,r���C`�Y�,pe �iy 71�'�,l'�2i lro���''s`a`4'/^'^.s � �'35.� 3ri'�.,�>yE , >d'�y' { ?.'ssxtu✓o4,, �t�ey�{� 'e� � . 3 1� �k:��u1A' f{T��.Z's�s•`�J''p y/�`*>P ✓�`v s � r. � � ,-���.z a :.. > e� Y.x a� t sr� INT"MON • - • • - • ' • - 111 • - - - • • - • ' • - 111 • - - - • • - • �'y�'`s r��� x✓��z�inc3ra rm��s �'`" f� �'iy `' �,s� a' �r..,"3�a � >. ,)'C kc `f`�ti'r -'� ✓ zl ,.e �.•ei�u' '�'� a ? rY; Fu .r r�+ ,�s .a niz1`s`� � eT "3 ui '" �ey� �'TS re�rAivt`� �l+v?'1.�/e `�rF �a+`J 43� vCs . �2.>>:�L.r y�zzK��✓;5�v < z. �� `eC�+� ^"`.,� i�`� 'K4 "4�"`w`��r�6�C"t`� �Dt�`7����� F 6 ( �` r � `�S v .�. WINEe' �` R �P i s . @ .. 9 , ka S • O n; � �`'�`yi"`� aF''1C71a 3 (v,,. beta7� ��,3�F�S52-:�S,U�w.�ti�lw}��4"���"�'J.•w �,�a�tia� �"�`s'��f� � Y�' c ��js�n�'3�*�'��" c.&yl�ti� ti�il���o '2&*�,��,"�s��s +yS,u'uY,> W a WASTE MANAGEMENT April 5, 2012 Mr. Bart Olson United City of Yorkville 800 Game Farm Road Yorkville IL 60560 Dear Mr. Olson: On behalf of Waste Management, it is my pleasure to present you with a comprehensive solid waste management solution for the United City of Yorkville and the Village of Oswego. We are confident that you will find a complete and detailed response to the RFP specifications, along with the recognition of our unique qualifications to provide the services requested. Our response to this RFP includes benefits for each community, specifically: For the United City of Yorkville: • A choice in refuse container size which encourages waste reduction • An opportunity for revenue from recycling For the Villaze of Oswe.o: • A choice for unlimited or modified-volume refuse programs • A recycling program that addresses the Village's desire for greater recycling participation For both communities under a Joint Contract. • A simple, streamlined program that maximizes ease of use at a lower cost • Recycle Bank rewards which rewards residents for their recycling participation • An opportunity for further waste reduction with an Organics Recycling Pilot. Our solutions are not only provided by North America's strongest and most experienced waste services company, they're backed by the highest service standards in the industry. We have the resources, assets, experience and stability to help Yorkville and Oswego maintain safe, sustainable programs Based on our decades of service to municipalities across the Chicagoland area, we posses an in-depth knowledge of what it takes to provide Yorkville and Oswego with a superior waste and recycling program. As members of the Yorkville Economic Development Corporation, we've remained committed to the success of the Yorkville community and would provide similar support to Village of Oswego through sponsorships and involvement in critical community organizations. Illinois Market Area Office THINK GREEN: 1411 Opus Drive I Downers Grove, Illinois 60515 630 724 8400 Printed on 100%post consumer recycled content paper. W WASTE MANAGEMENT We are excited about the opportunity to serve the residents of Yorkville and Oswe o. If you have any questions or require further information, please contact myself at or Matt Hernandez a Sincerely, Michael Morley Municipal Marketing M ager Waste Management of linois, Illinois Market Area Office THINK GREEN; 1411 Opus Drive I Downers Grove, Illinois 60515 630 724 8400 Printed on 100%post consumer recycled content paper. United City of Yorkville and the Village of Oswego w"TE MAN"aM■Wr Residential Solid Waste & Recycling Services Executive Summary In an ideal world, waste and recycling collection would be as effortless and dependable as water or telephone service. Waste collection and recycling would be simple and routine without extra work. Problems, if any, would be resolved quickly with a single phone call. Waste Management is dedicated to delivering service that lives up to this ideal. Waste Management solutions are designed to provide services and value in a way that conforms to the operational requirements of the United City of Yorkville and Village of Oswego. Our Comprehensive Waste Solution is backed by Waste Management's Service Machine, a program that promotes the industry's highest service standards and guarantees this performance in writing. Having been the environmental solutions provider to many municipalities for decades, including past partnerships with Yorkville and Oswego, Waste Management clearly understands your communities' waste, recycling and yard waste collection requirements. We offer the experience, expertise and resources to address the operational needs in each community. Working in partnership with your community, Waste Management's Comprehensive Waste Solutions will deliver: Superior collection capabilities Disposal solutions with a focus on landfill diversion Increased recycling volumes ➢ Enhanced waste reduction through organics recycling ➢ Recycling Revenue An opportunity for Recycle Bank recycling rewards D A Waste Watch program to keep your community safe Our Comprehensive Waste Solution is designed to address the issues most critical to Yorkville and Oswego and deal with future needs as well. As North America's leading waste services company, Waste Management can provide the City and the Village a level of dependability, innovation and value unmatched by any other waste services provider. With Waste Management's Comprehensive Waste Solution, the City and the Village are positioned to enjoy safe, efficient and fiscally responsible waste and recycling services for years to come. Executive Summary I April 5, 2012 THINK GREEN: Printed on 1009 post consumer recycled content paper. Affiliate Entity Report Active Legal Entities State of [Name Federal ID No. Entity Type Incorporation 0842463 B.C.Ltd. Corporation British Columi 1-800-Pack-Rat,LLC 20-2107163 Limited Liability Company Delaware 1329409 Ontario Inc. NA-0000001 Corporation Ontario 2M Investments,L.L.C. 87.0681820 Limited Liability Company Utah 3368084 Canada Inc. NA-0000003 Corporation Canada 635952 Ontario Inc. NA-0000005 Corporation Ontario Acaverde S.A.de C.V. NA-0000010 Corporation Mexico Acaverde Servicias,S.A.de C.V. NA-0000011 Corporation Mexico Advanced Environmental Technical Services,L.L.C. 36-4016575 Limited Liability Company Delaware Agilyx Corporation Corporation Washington Agnion Energy Inc. Corporation Delaware Akron Regional Landfill,Inc, 31.1595650 Corporation Delaware Alabama Waste Disposal Solutions,L.L.G. 76-0641853 Limited Liability Company Alabama Alliance Sanitary Landfill,Inc. 23-2383025 Corporation Pennsylvania Alpharetta Transfer Station,LLC 20-1457486 Limited Liability Company Georgia American Landfill,Inc. 34-1355783 Corporation Ohio Anderson Landfill,Inc. 76-0590137 Corporation Delaware Antelope Valley Recycling and Disposal Facility,Inc. 95-3344381 Corporation California Arden Landfill,Inc. 25-1249512 Corporation Pennsylvania Aniculus spolka z ograniczona odpowiedzialnoscia Limited Liability Company Poland Atlantic Waste Disposal,Inc. 36-3852536 Corporation Delaware Automated Salvage Transport Co..L.L.C. 04-3735644 Limited Liability Company Delaware Auxiwaste Services SA NA-0000013 Corporation France Avalon South,LLC 26-3549579 Limited Liability Company Delaware Avalon Southwest,Inc. 26-2817237 Corporation Delaware Azusa Land Reclamation,Inc. 95-2908438 Corporation California B&B Landfill,Inc. 20-1469925 Corporation Delaware Barre Landfill Gas Associates,L.P. 06-1438474 Limited Partnership Delaware Beecher Development Company 36-3381285 Joint Venture Illinois Big Belly Solar,Inc. 33-1056366 Corporation Delaware Big Dipper Enterprises,Inc. 45-0325454 Corporation North Dakota Bluebird Recycling,Inc. 71-0888641 Corporation Idaho Bluegrass Containment,L.L.C. 76-0641298 Limited Liability Company Delaware Burnsville Sanitary Landfill,Inc. 41-1882463 Corporation Minnesota CA Newco,L.L.C. 35-2228276 Limited Liability Company Delaware Cal Sierra Disposal 94-2349727 Corporation California California Asbestos Monofill,Inc. 68.0232434 Corporation California Canadian Waste Services Holdings Inc. NA-0000020 Corporation Ontario Capital Sanitation Company 88-0121888 Corporation Nevada Capitol Disposal,Inc. 76.0638591 Corporation Alaska Carolina Grading, Inc. 57.0923608 Corporation South Carolin Cedar Ridge Landfill,Inc. 62-1727570 Corporation Delaware Central Disposal Systems,Inc. 42-0995450 Corporation Iowa Chadwick Road Landfill,Inc. 58.1798581 Corporation Georgia Chamber-,C:learview Fnvirnnmpntal I andfill Inr 75-195955E C orpnration Mississippi Chambers Development Company,Inc. 25-1214958 Corporation Delaware Chambers Development of Ohio,Inc. 51-0396835 Corporation Ohio Chambers of Georgia,Inc. 58-2397639 Corporation Delaware Chambers of Mississippi,Inc. 25-1628285 Corporation Mississippi Chemical Waste Management of Indiana,L.L.C. 36-4067587 Limited Liability Company Delaware Chemical Waste Management of the Northwest,Inc. 91-1089393 Corporation Washington Chemical Waste Management,Inc. 36-2989152 Corporation Delaware 3/1/2012 4:05:05 FM Page I Affiliate Entity Report Active Legal Entities State of Name Federal ID No. Entity Type Incorporation Georgia Waste Systems,Inc. 58-1028526 Corporation Georgia Giordano Recycling,L.L.C. 20-2098765 Limited Liability Company Delaware Glades Landfill,LLC 73-1630187 Limited Liability Company Florida Glen's Sanitary Landfill,Inc. 38-2065407 Corporation Michigan Grand Central Sanitary Landfill,Inc. 23-2049337 Corporation Pennsylvania Greenbow,LLC 05-0605713 Limited Liability Company Alabama Greenleaf Compaction,Inc. 86-0668806 Corporation Arizona Grupo WMX,S.A.De C.V. NA-0000039 Corporation Mexico Guadalupe Mines Mutual Water Company 77-0398278 Not For Profit Corporation California Guadalupe Rubbish Disposal Co.,Inc. 95-2746842 Corporation California Guam Resource Recovery Partners,L.P. 36-4149976 Limited Partnership Delaware Ham Lake Haulers,Inc. 41-1704537 Corporation Minnesota Harris Sanitation,Inc. 59.1219741 Corporation Florida Harvest Power,Inc. Corporation Delaware Harwood Landfill,Inc. 52-1637402 Corporation Maryland Hedco Landfill Limited NA-0000040 Corporation England High Mountain Fuels LLC 26-2268599 Limited Liability Company Delaware Hillsboro Landfill Inc. 93-0760239 Corporation Oregon Holyoke Sanitary Landfill,Inc. 04-2481863 Corporation Massachusett IN Landfills,L.L.C. 61-1342588 Limited Liability Company Delaware InEnTec Inc. 45-2730230 Corporation Delaware International Environmental Management,Inc. 58-2016302 Corporation Georgia Jahner Sanitation,Inc. 45-0410330 Corporation North Dakota Jay County Landfill,L.L.C. 61-1342592 Limited Liability Company Delaware JFS(UK)Limited NA-0000044 Corporation England K and W Landfill Inc. 38-2504167 Corporation Michigan Keene Road Landfill,Inc. 59-2044226 Corporation Florida Kelly Run Sanitation,Inc. 25-1696669 Corporation Pennsylvania Key Disposal Ltd. NA-0000045 Corporation British Columl KeyCorp Investment Limited Partnership 34-1783428 Limited Partnership Ohio King George Landfill Properties,LLC 27-0747734 Limited Liability Company Virginia King George Landfill,Inc. 54-1632805 Corporation Virginia La Quinta Medical/Commercial Plaza,Ltd. 95-4357859 Limited Pannership California Lakeville Recycling,L.P. 36-3730138 Limited Partnership Delaware Land Reclamation Company,Inc. 36.3640284 Corporation Delaware Land South Holdings,LLC 20-5908782 Limited Liability Company Delaware Landfill Services of Charleston,Inc. 55-0731302 Corporation West Virginia Laurel Highlands Landfill,Inc. 25.1640583 Corporation Pennsylvania LCS Services,Inc. 55.0673745 Corporation West Virginia Liberty Landfill,L.L.C. 61-1342590 Limited Liability Company Delaware Liberty Lane West Owners'Association 36-4163829 Not For Profit Corporation New Hampshi Liquid Waste Management,Inc. 95-2779930 Corporation California Longleaf C&D Disposal Facility,Inc. 59-3598129 Corporation Florida Looney Bins,Inc. 95-4704325 Corporation California Mahoning Landfill,Inc. 34 1047662 Corporation Ohio Mass Gravel Inc. 04-3117495 Corporation Massachusett Mc Ginnes Industrial Maintenance Corporation 74-1532790 Corporation Texas McDaniel Landfill,Inc. 45-0399545 Corporation North Dakota McGill Landfill,Inc. 38-3076718 Corporation Michigan Meadowfill Landfill,Inc. 31-1509701 Corporation Delaware Michigan Environs,Inc. 38-2434760 Corporation Michigan MicroGREEN Polymers,Inc. Corporation Washington 3/1120I2 4.05:05 PM Page 3 Affiliate Entity Report Active Legal Entities State of Name Federal ID No. Entity Type Incorporation Redwood Landfill,Inc. 94-1443150 Corporation Delaware Refuse Services,Inc. 59-1098850 Corporation Florida Refuse,Inc. 88-0094235 Corporation Nevada Reliable Landfill,L.L.C. 73-1654400 Limited Liability Company Delaware Remote Landfill Services,Inc. 62-1421307 Corporation Tennessee Reno Disposal Co. 88-0087833 Corporation Nevada Resco Holdings L.L.C. 20-0584193 Limited Liability Company Delaware Resource Control Composting,Inc. 04-3044833 Corporation Massachusett Resource Control,Inc. 04-2655361 Corporation Massachusett Richland County Landfill,Inc. 58-1708996 Corporation South Carolin Riverbend Landfill Co. 93-0724866 Corporation Oregon RTS Landfill,Inc. 58-1924102 Corporation Delaware Rust Engineering&Construction Inc. 63-1081016 Corporation Delaware Rust Engineering(Thailand)Ltd NA-0000162 Corporation Thailand Rust International Inc. 63-1081055 Corporation Delaware S&J Landfill Limited Partnership 76-0404581 Limited Partnership Texas S&S Grading,Inc. 58-1858013 Corporation West Virginia S&T Materials,LLC 26-3327760 Limited Liability Company Florida Sanifill de Mexico(US),Inc. 76-0419331 Corporation Delaware Sanifill de Mexico,S.A.de C.V. NA-0000070 Corporation Mexico SC Holdings,Inc. 36.2898300 Corporation Pennsylvania Serubam Services Urbanos E Ambientais Ltda NA-0000077 Corporation Brazil SES Bridgeport L.L.C. 36-4057298 Limited Liability Company Delaware Shade Landfill,Inc. 23.2886198 Corporation Delaware Shanghai Environment Group Company Limited Joint Venture People's Rept Sierra Estrella Landfill,Inc. 86-0717293 Corporation Arizona Southern Alleghenies Landfill,Inc. 25-1249160 Corporation Pennsylvania Southern One Land Corporation 72.1534481 Corporation Delaware Southern Waste Services,L.L.C. 61-1342585 Limited Liability Company Delaware Spokane Recycling Products,Inc. 91-0881565 Corporation Washington Spruce Ridge,Inc. 41-1591957 Corporation Minnesota Stony Hollow Landfill,Inc. 76-0638597 Corporation Delaware Suburban Landfill,Inc. 76-0638596 Corporation Delaware Terrabon,Inc. Corporation Delaware TerraFuels,LLC 27-4393572 Limited Liability Company Texas Texarkana Landfill,L.L.C. 30-0239245 Limited Liability Company Delaware Texas Pack Rat-Austin#1 LLC 20-3668884 Limited Liability Company Texas Texas Pack Rat-Dallas#1 LLC 26-2054900 Limited Liability Company Texas Texas Pack Rat-Houston#1 LLC 20-4572488 Limited Liability Company Texas Texas Pack Rat-Houston#2 LLC 20-5227255 Limited Liability Company Texas Texas Pack Rat-Houston#3 LLC 20-5227324 Limited Liability Company Texas Texas Pack Rat-San Antonio#1 LLC 20-4572603 Limited Liability Company Texas Texas Pack Rat Service Company LLC Limited Liability Company Texas The Peitz Group,LLC 05-0545181 Limited Liability Company Wisconsin ThP Trashmastwrs Wactw an+i RPryrlino SPrvirPS,Inr 93-1038408 Corporation Oregon The Waste Management Charitable Foundation 04-3073733 Not For Profit Corporation Delaware The Woodlands of Van Buren,Inc. 36.3791221 Corporation Delaware Thermal Remediation Solutions,L.L.C. 91.1865607 Limited Liability Company Oregon TN'T Sands,Inc. 57-0937314 Corporation South Carolin Trail Ridge Landfill,Inc. 36-3667296 Corporation Delaware Transamerican Waste Central Landfill,Inc. 76.0463386 Corporation Delaware Trash Hunters,Inc. 64-0852590 Corporation Mississippi 3/U2012 4:05:05 PM Page 5 Affiliate Entity Report Active Legal Entities State of Name Federal ID No. Entity Type Incorporation Waste Management of Connecticut,Inc. 06-1485581 Corporation Delaware Waste Management of Delaware,Inc. 51-0094505 Corporation Delaware Waste Management of Fairless,L.L.C. 26-3468180 Limited Liability Company Delaware Waste Management of Five Oaks Recycling and Disposal Facility,1 37-1035820 Corporation Delaware Waste Management of Georgia.Inc. 36-3319554 Corporation Georgia Waste Management of Hawaii,Inc. 76-0638599 Corporation Delaware Waste Management of Idaho,Inc. 82-0364976 Corporation Idaho Waste Management of Illinois,Inc, 36-2660859 Corporation Delaware Waste Management of Indiana Holdings One,Inc. 36-4039479 Corporation Delaware Waste Management of Indiana Holdings Two,Inc. 36-4059574 Corporation Delaware Waste Management of Indiana,L.L.C. 36-4071447 Limited Liability Company Delaware Waste Management of Iowa,Inc. 42.0824220 Corporation Iowa Waste Management of Kansas, Inc. 48-0634806 Corporation Kansas Waste Management of Kentucky Holdings,Inc. 36-4459575 Corporation Delaware Waste Management of Kentucky,L.L.C. 36-4435849 Limited Liability Company Delaware Waste Management of Leon County,Inc. 36-3319565 Corporation Florida Waste Management of Londonderry.Inc. 20-5657050 Corporation Delaware Waste Management of Louisiana Holdings One,Inc. 36-4142119 Corporation Delaware Waste Management of Louisiana,L.L.C. 36-4119914 Limited Liability Company Delaware Waste Management of Maine,Inc. 01-0267739 Corporation Maine Waste Management of Maryland,Inc. 52-0250430 Corporation Maryland Waste Management of Massachusetts,Inc. 04-2535063 Corporation Massachusett Waste Management of Metro Atlanta,Inc. 58-1937966 Corporation Georgia Waste Management of Michigan,Inc. 38-1214786 Corporation Michigan Waste Management of Minnesota,Inc. 36-2698820 Corporation Minnesota Waste Management of Mississippi,Inc. 36-3005295 Corporation Mississippi Waste Management of Missouri,Inc. 43-0992367 Corporation Delaware Waste Management of Montana,Inc. 36-3564773 Corporation Delaware Waste Management of Nebraska.Inc. 36-3469702 Corporation Delaware Waste Management of Nevada,Inc. 88-0394159 Corporation Nevada Waste Management of New Hampshire,Inc. 04-2482447 Corporation Connecticut Waste Management of New Jersey,Inc. 36-3700143 Corporation Delaware Waste Management of New Mexico,Inc. 85.0229020 Corporation New Mexico Waste Management of New York,L.L.C. 36.4246797 Limited Liability Company Delaware Waste Management of North Dakota,Inc. 36-3798294 Corporation Delaware Waste Management of Ohio,Inc. 25-1673264 Corporation Ohio Waste Management of Oklahoma,Inc. 73-0685975 Corporation Oklahoma Waste Management of Oregon,Inc. 93-4612655 Corporation Oregon Waste Management of Pennsylvania Gas Recovery,L.L.C. 20-2926331 Limited Liability Company Delaware Waste Management of Pennsylvania.Inc. 25-1232336 Corporation Pennsylvania Waste Management of Plainfield,L.L.C. 76-0722971 Limited Liability Company Delaware Waste Management of Rhode Island,Inc. 36-3668109 Corporation Delaware Waste Management of South Carolina,Inc. 36-2935124 Corporation South Carolin Waste Management of South Dakota,Inc. 46-0348394 Corporation South Dakota Wasto Management of Tomas Holdings,Inc. 43 1976001 Corporation Dclowarc Waste Management of Texas.Inc. 75-1223528 Corporation Texas Waste Management of Tunica Landfill,Inc. 64-0869334 Corporation Mississippi Waste Management of Utah,Inc. 87-0302156 Corporation Utah Waste Management of Virginia,Inc. 25-1578667 Corporation Virginia Waste Management of Washington,Inc. 36.3846342 Corporation Delaware Waste Management of West Virginia,Inc. 36.3553198 Corporation Delaware Waste Management of Wisconsin,Inc. 39-0967465 Corporation Wisconsin 3/1/2012 4:05:05 PM Page 7 Affiliate Entity Report Active Legal Entities State of Name Federal ID No. Entity Type ._ „ Incorporation Wheelabrator North Broward Inc. 04-3030218 Corporation Delaware Wheelabrator Norwalk Energy Company Inc. 02-0395269 Corporation Delaware Wheelabrator Penacook Inc. 02.0393449 Corporation Delaware Wheelabrator Pinellas Inc. 36-3110153 Corporation Delaware Wheelabrator Portsmouth Inc. 27.1446081 Corporation Delaware Wheelabrator Putnam Inc. 36.3908789 Corporation Delaware Wheelabrator Ridge Energy Inc. 36-3820153 Corporation Delaware Wheelabrator Saugus Inc. 13.2740971 Corporation Delaware Wheelabrator Shasta Energy Company Inc. 02-0395274 Corporation Delaware Wheelabrator Sherman Energy Company,G.P. 02-0390349 General Partnership Maine Wheelabrator Sherman Station L.L.C. 76-0743287 Limited Liability Company Delaware Wheelabrator Sherman Station One Inc. 02-0390312 Corporation Delaware Wheelabrator South Broward Inc. 02-0410154 Corporation Delaware Wheelabrator Spokane Inc. 02-0416522 Corporation Delaware Wheelabrator Technologies Inc. 22-2678047 Corporation Delaware Wheelabrator Technologies International Inc. 36-3965264 Corporation Delaware Wheelabrator Westchester,L.P. 02-0367751 Limited Partnership Delaware White Lake Landfill,Inc. 38-1889893 Corporation Michigan Willow Oak Landfill,LLC 20-1457518 Limited Liability Company Georgia WM Arizona Operations,L.L.C. 32-0112690 Limited Liability Company Delaware WM Asphalt Products,LLC 27-0675171 Limited Liability Company Delaware WM Bagco,LLC 26-4626312 Limited Liability Company Delaware WM Conversion Fund,LLC 27-1445960 Limited Liability Company Delaware WM Corporate Services,Inc. 27-3308922 Corporation Delaware WM Curbside,LLC 27-3473785 Limited Liability Company Delaware WM Emergency Employee Support Fund,Inc. 11.3758170 Not For Profit Corporation Delaware WM Energy Resources,Inc. 27-1184260 Corporation Delaware WM Energy Solutions,Inc. 76-0695139 Corporation Delaware WM Green Squad,LLC 26.1694369 Limited Liability Company Delaware WM GreenOps,LLC 26-4194066 Limited Liability Company Delaware WM GTL,Inc. 26-0294424 Corporation Delaware WM GTL,LLC 26.0294528 Limited Liability Company Delaware WIUI Healthcare Solutions,Inc. 20.3483524 Corporation Delaware WM Illinois Renewable Energy,L.L.C. 45-0512000 Limited Liability Company Delaware WM International Holdings,Inc. 76-0607203 Corporation Delaware WM KS Energy Resources,LLC 45-1480997 Limited Liability Company Delaware WM LampTracker,Inc, 26-2748613 Corporation Delaware WM Landfills of Ohio,Inc. 31-1509696 Corporation Delaware WM Landfills of Tennessee.Inc. 62-1462526 Corporation Delaware WM Leasing of Arizona,L.L.C. 20-4017719 Limited Liability Company Delaware WM Leasing of Texas,L.P. 20-4017724 Limited Partnership Delaware WM LNG,Inc. 26-2294125 Corporation Delaware WM Logistics,LLC 27-5556760 Limited Liability Company Delaware WM Mercury Waste,Inc. 27-2289604 Corporation Delaware WM Middlo Tonnoseoo Environmental Cantor,L.L.C. 26 1046082 Limited Liability Company Delaware WM Mobile Bay Environmental Center,Inc. 76.0638602 Corporation Delaware WM ND Energy Resources II,LLC 30-0717655 Limited Liability Company Delaware WM ND Energy Resources,LLC 90-0779990 Limited Liability Company Delaware WM Nevada Renewable Energy,L.L.C. 27-1678300 Limited Liability Company Delaware WM of Texas,L.L.C. 26-0428868 Limited Liability Company Delaware WM Organic Growth,Inc 20-4677155 Corporation Delaware WM PA Holdings.LLC 27-2335935 Limited Liability Company Delaware 3/1/2012 4:05.05 PM Page 9 Affiliate Entity Report Active Legal Entities State of ame Federal ID No. Entity Type Incorporation 0842463 B.C.Ltd. Corporation British Columl 1-800-Pack-Rat,LLC 20-2107163 Limited Liability Company Delaware 1329409 Ontario Inc. NA-0000001 Corporation Ontario 2M Investments,L.L.C. 87-0681820 Limited Liability Company Utah 3368084 Canada Inc. NA-0000003 Corporation Canada 635952 Ontario Inc. NA-0000005 Corporation Ontario Acaverde S.A.de C.V. NA40000010 Corporation Mexico Acaverde Servicios,S.A.de C.V. NA-0000011 Corporation Mexico Advanced Environmental Technical Services,L.L.C. 36-4016575 Limited Liability Company Delaware Agilyx Corporation Corporation Washington Agnion Energy Inc. Corporation Delaware Akron Regional Landfill,Inc. 31-1595650 Corporation Delaware Alabama Waste Disposal Solutions,L.L.C. 76-0641853 Limited Liability Company Alabama Alliance Sanitary Landfill,Inc. 23-2383025 Corporation Pennsylvania Alpharetta Transfer Station,LLC 20-1457486 Limited Liability Company Georgia American Landfill,Inc. 34-1355783 Corporation Ohio Anderson Landfill,Inc. 76-0590137 Corporation Delaware Antelope Valley Recycling and Disposal Facility,Inc. 95-3344381 Corporation Califomia Arden Landfill,Inc. 25-1249512 Corporation Pennsylvania Articulus spolka z ograniczona odpowiedzialnoscia Limited Liability Company Poland Atlantic Waste Disposal,Inc. 36-3852536 Corporation Delaware Automated Salvage Transport Co.,L.L.C. 04.3735644 Limited Liability Company Delaware Auxiwaste Services SA NA-0000013 Corporation France Avalon South,LLC 26.3549579 Limited Liability Company Delaware 4valon Southwest,Inc. 26-2817237 Corporation Delaware usa Land Reclamation,Inc. 95-2908438 Corporation Califormia B&B Landfill,Inc. 20-1469925 Corporation Delaware Barre Landfill Gas Associates,L.P. 06-1438474 Limited Partnership Delaware Beecher Development Company 36-3381285 Joint Venture Illinois Big Belly Solar,Inc. 33-1056366 Corporation Delaware Big Dipper Enterprises,Inc. 45-0325454 Corporation North Dakota Bluebird Recycling,Inc. 71-0888641 Corporation Idaho Bluegrass Containment,L.L.C. 76-0641298 Limited Liability Company Delaware Burnsville Sanitary Landfill,Inc. 41-1882463 Corporation Minnesota CA Newco,L.L.C. 35-2228276 Limited Liability Company Delaware Cal Sierra Disposal 94-2349727 Corporation California California Asbestos Monofill,Inc. 68-0232434 Corporation California Canadian Waste Services Holdings Inc. NA-0000020 Corporation Ontario Capital Sanitation Company 88-0121888 Corporation Nevada Capitol Disposal,Inc. 76-0638591 Corporation Alaska Carolina Grading,Inc. 57-0923608 Corporation South Carolin, Cedar Ridge Landfill,Inc. 62-1727570 Corporation Delaware Central Disposal Systems,Inc. 42-0995450 Corporation Iowa Chadwick Road Landfill,Inc. 58-1798581 Corporation Georgia Chambers Clearview Environmental Landfill,Inc. 25-1652556 Corporation Mississippi Chambers Development Company,Inc. 25-1214958 Corporation Delaware Chambers Development of Ohio,Inc. 51-0396835 Corporation Ohio Chambers of Georgia,Inc. 58-2397639 Corporation Delaware Chambers of Mississippi,Inc. 25-1628285 Corporation Mississippi Chemical Waste Management of Indiana,L.L.C. 36-4067587 Limited Liability Company Delaware 'heroical Waste Management of the Northwest,Inc. 91-1089393 Corporation Washington Chemical Waste Management,Inc. 36-2969152 Corporation Delaware 2/2/2012 8:15:32 AM Page I Affiliate Entity Report Active Legal Entities State of ame Federal ID No. Entity Type Incorporation Georgia Waste Systems,Inc. 58-1028526 Corporation Georgia Giordano Recycling,L.L.C. 20-2098765 Limited Liability Company Delaware Glades Landfill,LLC 73-1630187 Limited Liability Company Florida Glen's Sanitary Landfill,Inc. 38-2065407 Corporation Michigan Grand Central Sanitary Landfill,Inc. 23-2049337 Corporation Pennsylvania Greenbow,LLC 05.0605713 Limited Liability Company Alabama Greenleaf Compaction,Inc. 86-0668806 Corporation Arizona Grupo WMX,S.A.De C.V. NA4)D00039 Corporation Mexico Guadalupe Mines Mutual Water Company 77-0398278 Not For Profit Corporation Callforriia Guadalupe Rubbish Disposal Co.,Inc. 95-2746842 Corporation California Guam Resource Recovery Partners,L.P. 36-4149976 Limited Partnership Delaware Ham Lake Haulers.Inc. 41-1704537 Corporation Minnesota Harris Sanitation,Inc. 59-1219741 Corporation Florida Harvest Power,Inc. Corporation Delaware Harwood Landfill,Inc. 52-1637402 Corporation Maryland Hedoo Landfill Limited NA40000040 Corporation England High Mountain Fuels LLC 26-2268599 Limited Liability Company Delaware Hillsboro Landfill Inc. 93-0760239 Corporation Oregon Holyoke Sanitary Landfill,Inc. 04-2481863 Corporation Massachusett IN Landfills,L.L.C. 61-1342588 Limited Liability Company Delaware InEnTec Inc. 45-2730230 Corporation Delaware International Environmental Management,Inc. 58-2016302 Corporation Georgia Jahner Sanitation,Inc. 45.0410330 Corporation North Dakota Jay County Landfill,L.L.C. 61-1342592 Limited Liability Company Delaware IFS(UK)Limited NA-0000044 Corporation England and W Landfill Inc. 38-2504167 Corporation Michigan Keene Road Landfill,Inc. 59-2044226 Corporation Florida Kelly Run Sanitation,Inc. 25-1696669 Corporation Pennsylvania Key Disposal Ltd. NA-0000045 Corporation British Caluml KeyCorp Investment Limited Partnership 34-1783428 Limited Partnership Ohio King George Landfill Properties,LLC 27-0747734 Limited Liability Company Virginia King George Landfill,Inc. 54-1632805 Corporation Virginia La Wata Medical/Commercial Plaza,Ltd. 95-4357859 Limited Partnership California Lakeville Recycling,L.P. 36-3730138 Limited Partnership Delaware Land Reclamation Company,Inc. 36-3640284 Corporation Delaware Land South Holdings,LLC 20-5908782 Limited Liability Company Delaware Landfill Services of Charleston.Inc. 55.0731302 Corporation West Virginia Laurel Highlands Landfill,Inc. 25.1640583 Corporation Pennsylvania LCS Services,Inc. 55-0673745 Corporation West Virginia Liberty Landfill,L.L.C. 61-1342590 Limited Liability Company Delaware Liberty Lane West Owners'Association 36-4163829 Not For Profit Corporation New Hampshi Liquid Waste Management,Inc. 95-2779930 Corporation California Longleaf C&D Disposal Facility,Inc. 59-3598129 Corporation Florida Looney Bins,Inc. 95-4704325 Corporation California Mahoning Landfill,Inc. 34-1047662 Corporation Ohio Mass Gravel Inc. 04-3117495 Corporation Massachusett Mc Ginnes Industrial Maintenance Corporation 74-1532790 Corporation Texas McDaniel Landfill,Inc. 45-0399545 Corporation North Dakota McGill Landfill,Inc. 38-3076718 Corporation Michigan Meadowfill Landfill,Inc. 31-1509701 Corporation Delaware +ichigan Environs,Inc. 38-2434760 Corporation Michigan MicroGREEN Polymers,Inc. Corporation Washington 2/V2012 5:15:32 AM Page 3 Affiliate Entity Report Active Legal Entities State of Tame Federal ID No. Entity Type Incorporation Redwood Landfill,Inc. 94-1443150 Corporation Delaware Refuse Services,Inc. 59-1098850 Corporation Florida Refuse,Inc. 88-0094235 Corporation Nevada Reliable Landfill,L.L.C. 73.1654400 Limited Liability Company Delaware Remote Landfill Services,Inc. 62-1421307 Corporation Tennessee Reno Disposal Co. 88.0087833 Corporation Nevada Resco Holdings L.L.C. 20-0584193 Limited Liability Company Delaware Resource Control Composting,Inc. 04-3044833 Corporation Massachusett Resource Control,Inc. 04-2655361 Corporation Massachusett Richland County Landfill,Inc. 58-1708996 Corporation South Carolin Riverbend Landfill Co. 93-0724866 Corporation Oregon RTS Landfill,Inc. 58-1924102 Corporation Delaware Rust Engineering&Constriction Inc. 63-1081016 Corporation Delaware Rust Engineering(Thailand)Ltd NA40000162 Corporation Thailand Rust International Inc. 63-1081055 Corporation Delaware S&J Landfill Limited Partnership 76-0404581 Limited Partnership Texas S&S Grading,Inc. 58-1858013 Corporation West Virginia S&T Materials,LLC 26-3327760 limited Liability Company Florida Sanifill de Mexico(US),Inc. 76-0419331 Corporation Delaware Sanifill de Mexico,S.A.de C.V. NA-0000070 Corporation Mexico SC Holdings,Inc. 36-2898300 Corporation Pennsylvania Serubam Servicos Urbanos E Ambientais Ltda NA-0000077 Corporation Brazil SES Bridgeport L.L.C. 36-4057298 Limited Liability Company Delaware Shade Landfill,Inc. 23-2886198 Corporation Delaware ,hanghai Environment Group Company Limited Joint Venture Peoples Rept ,ierra Estrella Landfill,Inc. 86-0717293 Corporation Arizona Southern Alleghenies Landfill,Inc. 25-1249160 Corporation Pennsylvania Southern One Land Corporation 72-1534481 Corporation Delaware Southern Waste Services,L.L.C. 61-1342585 Limited Liability Company Delaware Spokane Recycling Products,Inc. 91-0881565 Corporation Washington Spruce Ridge,Inc. 41-1591957 Corporation Minnesota Stony Hollow Landfill,Inc. 76-0638597 Corporation Delaware Suburban Landfill,Inc. 76.0638596 Corporation Delaware Terrabon,Inc. Corporation Delaware TerraFuels,LLC 27-4393572 Limited Liability Company Texas Texarkana Landfill,L.L.C. 30-0239245 Limited Liability Company Delaware Texas Pack Rat-Austin#1 LLC 20-3668884 Limited Liability Company Texas Texas Pack Rat-Dallas#1 LLC 26-2054900 Limited Liability Company Texas Texas Pack Rat-Houston#1 LLC 20-4572488 Limited Liability Company Texas Texas Pack Rat-Houston#2 LLC 20-5227255 Limited Liability Company Texas Texas Pack Rat-Houston#3 LLC 20-5227324 Limited Liability Company Texas Texas Pack Rat-San Antonio#1 LLC 20-4572603 Limited Liability Company Texas Texas Pack Rat Service Company LLC Limited Liability Company Texas The Peitz Group,LLC 05-0545181 Limited Liability Company Wisconsin The Trashmasters Waste and Recycling Services,Inc. 93-1038408 Corporation Oregon The Waste Management Charitable Foundation 04-3073733 Not For Profit Corporation Delaware The Woodlands of Van Buren,Inc. 36-3791221 Corporation Delaware Thermal Remediation Solutions,L.L.C. 91-1865607 Limited Liability Company Oregon TNT Sands,Inc. 57-0937314 Corporation South Carolin. Trail Ridge Landfill,Inc. 36-3667296 Corporation Delaware ,ansamerican Waste Central Landfill,Inc. 76-0463386 Corporation Delaware Trash Hunters,Inc. 64-0852590 Corporation Mississippi 2/2/2012 8:15:32 AM Page 5 Affiliate Entity Report Active Legal Entities State of 'Jame Federal ID No. En"Type Incorporation Waste Management of Connecticut.Inc. 06-1485581 Corporation Delaware Waste Management of Delaware,Inc. 51-0094505 Corporation Delaware Waste Management of Fairless,L.L.C. 26-3468180 Limited Liability Company Delaware Waste Management of Five Oaks Recycling and Disposal Facility,1 37-1035820 Corporation Delaware Waste Management of Georgia,Inc. 36-3319564 Corporation Georgia Waste Management of Hawaii,Inc. 76-0638599 Corporation Delaware Waste Management of Idaho,Inc. 82-0364976 Corporation Idaho Waste Management of Illinois,Inc. 36-2660859 Corporation Delaware Waste Management of Indiana Holdings One,Inc. 36-4039079 Corporation Delaware Waste Management of Indiana Holdings Two,Inc. 36-4059574 Corporation Delaware Waste Management of Indiana,L.L.C. 36-4071447 Limited Liability Company Delaware Waste Management of Iowa,Inc. 42-0824220 Corporation Iowa Waste Management of Kansas,Inc. 48-0634806 Corporation Kansas Waste Management of Kentucky Holdings,Inc. 36-4059575 Corporation Delaware Waste Management of Kentucky,L.L.C. 36-4035849 Limited Liability Company Delaware Waste Management of Leon County,Inc. 36-3319565 Corporation Florida Waste Management of Londonderry.Inc. 20-5657050 Corporation Delaware Waste Management of Louisiana Holdings One,Inc. 36-4142119 Corporation Delaware Waste Management of Louisiana,L.L.C. 36-4119910 Limited Liability Company Delaware Waste Management of Maine,Inc. 01-0267739 Corporation Maine Waste Management of Maryland,Inc. 52-0250430 Corporation Maryland Waste Management of Massachusetts.Inc. 04-2535063 Corporation Massachusett Waste Management of Metro Atlanta,Inc. 58-1937966 Corporation Georgia Waste Management of Michigan,Inc. 38-1214786 Corporation Michigan `Haste Management of Minnesota,Inc. 36-2698820 Corporation Minnesota Waste Management of Mississippi,Inc. 36-3005295 Corporation Mississippi Waste Management of Missouri,Inc. 43-0992367 Corporation Delaware Waste Management of Montana,Inc. 36-3564773 Corporation Delaware Waste Management of Nebraska,Inc. 36-3469702 Corporation Delaware Waste Management of Nevada,Inc. 88-0394159 Corporation Nevada Waste Management of New Hampshire,Inc. 04-2482447 Corporation Connecticut Waste Management of New Jersey,Inc. 36-3700143 Corporation Delaware Waste Management of New Mexico,Inc. 85-0229020 Corporation New Mexico Waste Management of New York,L.L.C. 36-4206797 Limited Liability Company Delaware Waste Management of North Dakota,Inc. 36-3798294 Corporation Delaware Waste Management of Ohio,Inc. 25-1673264 Corporation Ohio Waste Management of Oklahoma.Inc. 73-0695975 Corporation Oklahoma Waste Management of Oregon,Inc. 93-0612655 Corporation Oregon Waste Management of Pennsylvania Gas Recovery,L.L.C. 20-2926331 Limited Liability Company Delaware Waste Management of Pennsylvania,Inc. 25-1232336 Corporation Pennsylvania Waste Management of Plainfield,L.L.C. 76-0722971 Limited Liability Company Delaware Waste Management of Rhode Island,Inc. 36-3668109 Corporation Delaware Waste Management of South Carolina,Inc. 36-2935124 Corporation South Carolin. Waste Management of South Dakota,Inc. 46-0348394 Corporation South Dakota Waste Management of Texas Holdings,Inc. 43-1976001 Corporation Delaware Waste Management of Texas,Inc. 75-1223526 Corporation Texas Waste Management of Tunica Landfill,Inc. 64-0869334 Corporation Mississippi Waste Management of Utah,Inc. 87-0302156 Corporation Utah Waste Management of Virginia,Inc. 25-1578667 Corporation Virginia Waste Management of Washington,Inc. 36-3846342 Corporation Delaware Baste Management of West Virginia,Inc. 36-3553198 Corporation Delaware Waste Management of Wisconsin,Inc. 39-0967466 Corporation Wisconsin 2/2/2012 8:15:32 AM Page 7 Affiliate Entity Report Active Legal Entities State of lame Federal ID No. Ent2j DTe Incorporation Wheelabrator North Broward Inc. 04-3030218 Corporation Delaware Wheelabrator Norwalk Energy Company Inc. 02-0395269 Corporation Delaware Wheelabrator Penacook Inc. 02-0393449 Corporation Delaware Wheelabrator Pinellas Inc. 36-3110153 Corporation Delaware Wheelabrator Portsmouth Inc. 27-1446081 Corporation Delaware Wheelabrator Putnam Inc. 36-3908789 Corporation Delaware Wheelabrator Ridge Energy Inc. 36.3820153 Corporation Delaware Wheelabrator Saugus Inc. 13.2740971 Corporation Delaware Wheelabrator Shasta Energy Company Inc. 02.0395274 Corporation Delaware Wheelabrator Sherman Energy Company,G.P. 02.0390349 General Partnership Maine Wheelabrator Sherman Station L.L-C. 76-0743287 Limited Liability Company Delaware Wheelabrator Sherman Station One Inc. 02-0390312 Corporation Delaware Wheelabrator South Broward Inc. 02-0410154 Corporation Delaware Wheelabrator Spokane Inc. 02-0416522 Corporation Delaware Wheelabrator Technologies Inc. 22-2678047 Corporation Delaware Wheelabrator Technologies International Inc. 36-3965264 Corporation Delaware Wheelabrator Westchester,L.P. 02-0367751 Limited Partnership Delaware White Lake Landfill,Inc. 38-1889893 Corporation Michigan Willow Oak Landfill,LLC 20-1457518 Limited Liability Company Georgia WM Arizona Operations,L.L.C. 32-0112690 Limited Liability Company Delaware WM Asphalt Products,LLC 27-0675171 Limited Liability Company Delaware WM Bagco,LLC 26-4626312 Limited Liability Company Delaware WM Conversion Fund,LLC 27-1445960 Limited Liability Company Delaware WM Corporate Services,Inc. 27-3308922 Corporation Delaware WM Curbside,LLC 27-3473785 Limited Liability Company Delaware dM Emergency Employee Support Fund,Inc. 11-3758170 Not For Profit Corporation Delaware WM Energy Resources,Inc. 27-1184260 Corporation Delaware WM Energy Solutions.Inc. 76-0695139 Corporation Delaware WM Green Squad,LLC 26-1694369 Limited Liability Company Delaware WM GreenOps,LLC 26-4194066 Limited Liability Company Delaware WM GTL,Inc. 26-0294424 Corporation Delaware WM GTL,LLC 26.0294528 Limited Liability Company Delaware WM Healthcare Solutions,Inc. 20-3483524 Corporation Delaware WM Illinois Renewable Energy,L.L.C. 45.0512000 Limited Liability Company Delaware WM International Holdings,Inc. 76.0607203 Corporation Delaware WM International Services(UK)Limited NA 4)000098 Corporation England WM KS Energy Resources,LLC 45-1480997 Limited Liability Company Delaware WM LampTracker,Inc. 26-2748613 Corporation Delaware WM Landfills of Ohio,Inc. 31-1509696 Corporation Delaware WM Landfills of Tennessee,Inc. 62-1462526 Corporation Delaware WM Leasing of Arizona,L.L.C. 20-4017719 Limited Liability Company Delaware WM Leasing of Texas,L.P. 20-4017724 Limited Partnership Delaware WM LNG.Inc. 26-2294125 Corporation Delaware WM Logistics,LLC 27-5556760 Limited Liability Company Delaware WM Mercury Waste,Inc. 27-2289604 Corporation Delaware WEN Middle Tennessee Environmental Center,L.L.C. 26-1946982 Limited Liability Company Delaware WM Mobile Bay Environmental Center,Inc. 76-0638602 Corporation Delaware WM ND Energy Resources II,LLC Limited Liability Company Delaware WM ND Energy Resources,LLC 90-0779990 Limited Liability Company Delaware WM Nevada Renewable Energy,L.L.C. 27-1678300 Limited Liability Company Delaware M of Texas,L.L.C. 26-0428868 Limited Liability Company Delaware WM Organic Growth,Inc. 20-4677155 Corporation Delaware 2/2/2012 8:15:32 AM Page 9 wu WASTE MANAGEMENT SECTION IV. 0 PROPOSAL/CONTRACT FORM W-9 REQUEST FORM PROPOSER'S CERTIFICATION United City of Yorkville and Village of Oswego IV. PROPOSAL/CONTRACT FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Bid Is To Be Considered For Award PROPOSER: Waste Management of Illinois, Inc. Date: April 9, 2012 Company Name 1411 Opus Place, Suite 400 Email Address Street Address of Company Mike Morley and/or Matt Hernandez Downers Grove, IL 60515 Contact Name (Print) City, State, Zip 800 79&-9696 815 773-1196 24- our elephone Business Phone 815 725-4839 Signature of O K,cer ner or Fax Sole Propriet r Carl Niemann Director Public Sector Services Print Name &Title ATTEST: If a Corporation t _ Signature of CoYporation Secretary C Y F YO E or VILLAGE OF OSWEGO: ATTEST: A thorize Signature 'Cv Signature of City/Village Clerk Title q- Date Date 34 United City of Yorkville and Village of Oswego In compliance with the specifications,the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening,to furnish any or all of the services upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above. 35 United City of Yorkville and Village of Oswego VENDOR W-9 REQUEST FORM The law requires that we maintain accurate taxpayer identification numbers for all individuals and partnerships to whom we make payments,because we are required to report to the I.R.S. all payments of$600 or more annually, We also follow the I.R.S.recommendation that this information be maintained for all payees including corporations. Please complete the following substitute W-9 letter to assist us in meeting our I.R.S. reporting requirements. The information below will be used to determine whether we are required to send you a Form 1099. Please respond as soon as possible, as failure to do so will delay our payments. BUSINESS(PLEASE PRINT OR TYPE): NAME: WASTE MANAGEMENT OF ILLINOIS,INC. ADDRESS: 1411 OPUS PLACE.SUITE 4QQ CITY'RQWNERs GROVE STATE: ILLN IS ZIP: 60515 PHONE: 800 796-9696 FAx: 6,4 241-1597 TAX ID#(TIN): 36-2660$59 (if you are supplying a social security number, please give your full name) REMIT TO ADDRESS(IF DIFFERENT FROM ABOVE): NAME: ADDRESS: i CITY: STATE: ZIP: TYPE OF ENTITY(CIRCLE ONE): -Individual -Sole Proprietor -Government Agency -LLP(Limited Liability Partnership) -LLC(Limited Liability Corporation) -Medical -Partnership -Charitable/Nonprofit I -Incor orat -Other(Please des 1 SIGNATURE: DATE: United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 1 of 3) With regard to United City of Yorkville and/or Village of Oswego,proposer Waste Managemen (Name of Project) (Name of Proposer) of Illinois, Inc hereby certifies the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5133E-3 (Bid Rigging) or 720 ILCS 5133E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville or Village of Oswego, Kendall County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the respective municipality. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 13011 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subcontractor shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City and Village on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City, Village, or the IIlinois Department of Labor and must be preserved for four(4)years following completion of the contract. Proposer certifies that proposer and any subcontractors working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, contractor and subcontractor. The City and the Village shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 13012, Contractor agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing,49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of 37 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 2 of 3) Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: Prap er`s t4,v�- rue d Agent 3 16 12 5 8 5 9 FEDERAL TAXPAYER IDENTIFICATION NUMBER or _ Social Security Number --- Subscribed and sworn to before me � y this day of - � ;_ , 20�0- 7 - L–L& C.Notary Public) Official Seal (Fill Out Applicable Paragraph Below) Rita C Chavez Notary Public State of Illinois (a} COrp4latlOri My Commission Exp res 04130/2013 The Proposer is a corporation organized and existing under the laws of the State of Delaware, which operates under the Legal name of Waste Management of Illinois, Inc,and the full names of its Officers are as follows: President: Jeff Harris Secretary: Linda Smith Treasurer:_Cherie Rice and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Parimershly Signatures and Addresses of All Members of Partnership: NOT APPLICABLE–Waste Management of Illinois Inc. is a Co oration United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 3 oj3) The partnership does business under the legal name of: which name is registered with the office of in the state of {c} Sole Pro rietor - NOT APPLICALBLE- Waste Management of Mia is Inc--is--a- Corporation. The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's and Village's preceding insurance requirements within 13 days of the award of the contract?Yes-See attached sample for coverage Insurer's Name�Lockton Insurance Companies LLC Agent Tim Kelly Street Address_5847 San Felipe. Suite 320 City, State,Zip Code Houston Texas 77057 Telephone Number. 866 260-3538 I/We affirm that the above certifications are true and accurate and that Uwe have read and understand them. Print Name of Company: Waste Management of Illinois.Inc. Print Name an ' le of Authorizing Signature:Carl Niemann-Director Public Sector Services Signature: Date: �� 39 ASSISTANT SECRETARY'S CERTIFICATE WASTE MANAGEMENT OF ILLINOIS, INC. I, Dennis M. Wilt, Assistant Secretary of Waste Management of Illinois, Inc., a Delaware corporation (the "Corporation"), do hereby certify that the following resolution was adopted by the Board of Directors of the Corporation and that such resolution has not been amended, modified or rescinded and is in full force and effect as of the date hereof: RESOLVED, that Carl Niemann, Public Services Director, or any officer of this Corporation, and each of them, are hereby authorized, following compliance with appropriate corporate policies and procedures, to execute a bid, proposal or contract on behalf of the Corporation and to execute any and all documents required to be submitted by the Corporation in connection with any such bid, proposal or contract, Dated: December 17, 2009 jt4 UtA�— Dennis M. Wilt Assistant Secretary WASTE MANAGEMENT OF ILLINOIS, INC. Director and Officers As of April 2, 2012 NAME OFFICE ADDRESS AND PHONE Jeff M. Harris President 48797 Alpha Drive, Suite 100 Wixom, MI 48393 248) 596-3500 Linda J. Smith Vice President, Secretary and 1001 Fannin, Suite 4000 Sole Director Houston, TX 77002 (713) 512-6200 Greg A. Robertson Vice President, Chief Financial 1001 Fannin, Suite 4000 Officer and Controller Houston, TX 77002 713 512-6200 John Tsai Vice President and Assistant 1001 Fannin, Suite 4000 General Counsel Houston, TX 77002 713) 512-6200 Cherie C. Rice Vice President and Treasurer 1001 Fannin, Suite 4000 Houston, TX 77002 713) 512-6200 Steven R. Batchelor Vice President 1411 Opus Place, Suite 400 Downers Grove, IL 60515 (630) 724-8400 Gregg A. Hassler Vice President 720 E. Butterfield Road Lombard, IL 60148 630 672-8800 Edward R. Schauble Vice President 720 E. Butterfield Road Lombard, IL 60148 (630) 572-8800 Dean H. Vander Baan Vice President 720 E. Butterfield Road Lombard, IL 60148 (630) 572-8800 Dennis M. Wilt Vice President and Assistant 720 E. Butterfield Road Secretary Lombard, IL 60148 630 572-8800 Don P. Carpcntcr Vice President and Assistant 1001 Fannin, Suite 1000 Treasurer Houston, TX 77002 (713) 512-6200 Courtney A. Tippy Assistant Secretary 1001 Fannin, Suite 4000 Houston, TX 77002 713 512-6200 1 Mark A. Lockett Assistant Treasurer 1001 Fannin, Suite 4000 Houston, TX 77002 713 512-6200 Devina A. Rankin Assistant Treasurer 1001 Fannin, Suite 4000 Houston, TX 77002 (713) 512-6200 wu WASTE MANAGEMENT APPENDIX 1 -PRICING APPENDIX 2 - RECYCLABLES x i APPENDIX 3 - ALTERNATIVES &t DEVIATIONS APPENDIX 4-SCHEDULE OF IL MUNICIPALITIES APPENDIX 5 - LOCTIONS OF DISPOSAL FACILIITES APPENDIX -6 CONTRATORS QUALIFICATIONS United City of Yorkville and Village of Oswego APPENDIX 1 GENERAL PRICE QUOTATION SHEET See attached pricing spreadsheet next page. 40 �Vpteriber 1,2012 to May 1,2013 to Mayl,2014to 1,2015 to Nla�1, i r r 2015 APTA 10,20IG Aprll 30, Man Desorlistil 33 gal.tote: $ 17.12 33 gal,tote: $ 17.59 33 gal.tote: S 18.07 33 gal.tote; $ 1857 33 gal.tote: $ 19.08 Yorkville Option Aonly 65 gal,tote: $ 17.62 65 gal.tote: $ 18.10 65 gal.tote: S 18.60 65 gal.tote: $ 19.11 65 gal.tote: $ 19.64 96 gal.tote: $ 18A7 96 gal.tote: $ 18.98 96 gal.tote: S 19.50 96 gal.tote: $ 20.04 96 gal.tote: $ 2039 33 gal.tote: $ 18.48 33 gal.tote: $ 18.99 33 gal.tote: $ 19.51 33 gal.tote: S 20.05 33 gal.tote: $ 20.60 Yorkville Option B only 65 gal.tote: $ 18.98 65 gal.tote: $ 1950 65 gal.tote: S 20.04 65 gal.tote: $ 20.59 65 gal.tote: $ 21.16 96 gal.tote: S 19.83 96 gal,tote: $ 2038 96 gal.tote: $ 20.94 96 gal.tote: S 21.52 96 gal.tote: $ 22.11 Oswego Option A only Resident: NO BID Resident: NO BID Resident: NO BID N/A N/A N/A N/A 3 year term Senior: NO BID Senior: NO BID Senior: NO BID N/A N/A N/A N/A 2-33 gal.owner: NO BID 2-33 gal.owner: NO BID 2-33 gal.owner: NO BID N/A N/A N/A N/A Oswego Option 0 only 65 gat.contractor tote: NO BID 65 gal.contractor tote: NO 810 65 gal.contractor tote: NO BID N/A N/A N/A N/A 3 year term 2-35 gal,owner,senior: NO BID 2-33 gal.owner,senior: NO BID 2-33 gal.owner,senior: NO BID NIA N/A N/A N/A 65 gal.contractor tote,senior: NO BID 65 ga.contractor tote,senior: NO BID 65 gal.contractor tote,senior: NO BID N/A N/A N/A N/A 33 gal.tote: NO BID 33 gal.tote: NO BID 33 gal.tote; NO 810 N/A N/A N/A N/A 65 gal.tote: NO BID 65 gal.tote: NO BID 65 gal.tote: NO BID N/A N/A N/A N/A Oswego Option C only 96 gal.tote: NO BID 96 gal.tote: NO BID 96 gal.tote: NO BID N/A N/A N/A N/A 3 year term 33 gal.tote,senior: NO BID 33 gal.tote,senior; NO BID 33 gal,rote,senior: NO BID N/A N/A N/A N/A 65 gal.tote,senior: NO BID 65 gal.tote,senior. NO BID 65 gal.tote,senior: NO BID N;A N r A N/A N/A 96 gal,tote,senior: NO BID 96 gal.tote,senior: NO BID 96 gal.tote,senior: NO BID N/A N/A N/A N/A Oswego Option A only Resident: $ 19.12 Resident: $ 19.65 Resident: $ 20.19 Resident: S 20.75 Resident: $ 21.32 5 year term Seniorresident: $ 18.12 Senior resident: $ 18.62 Seniorresident: $ 19.13 Senior resident: S 19.66 Seniorresldent: S 20.20 2-33 gal.owner: S 18.37 2-33 gal,owner: S 18.88 2-33 gal,owner; S 19.40 2-33 gal owner- $ 19.93 2-33 gal.owner: $ 20AB Oswego Option 8 only 65 gal.contractor tote: $ 1937 65 gal,contractor tote: $ 19.90 65 gal.contractor tote; $ 20A5 65 gal,contractor tote: S 23-01 65 gal.contractor tote: S 2159 5 year term 2-35 gal,owner,senior: $ 17.37 2-33 gal.owner,senior: $ 17.85 2-33 gal.owner,senior; S 18.34 2-33 gal,owner.senior. $ 18.84 2-33 gal.owner,senior: $ 19.36 65 gal,cortractor tote,senior: $ 18.37 65 gal,contractor tote,senior: $ 18.88 65 gal.contractor tote,senior: S 19AO 65 gal contractor tote,sensor: $ 19.93 65 gal contractor tote senior, S 20.48 33 gal.tote: $ 18.28 33 gal.tote: $ 18.78 33 gal.tote: S 19.30 33 gal,tote: $ 19.83 33 gal,tote: $ 20.38 65 gal.tote: $ 18.78 65 gal.tote: $ 19.30 65 gal.tote: S 19.83 65 gal.tote: S 20.38 65 gal.tote; 5 20.94 96 gal.tote: $ 19.63 96 gal.tote: $ 20.17 96 gal.tote: $ 20.72 96 gal.tote: $ 21.29 96 gal.tote: $ 21.88 Oswego Option C only 33 gal.tote,senior: $ 17.28 33 gal,tote,senior: $ 17.76 33 gal.tote,senior: $ 18.25 33 gal.tote,senior: $ 18.75 33 gal.tote,senior: $ 19.27 5 yearterm 65 gal.tote,senior: $ 17.78 65 gal,tote,senior: $ 18.27 65 gal.tote,senior: S 18.77 65 gal.tote,senior: $ 19.29 65 gal.tote,senior: $ 19.82 96 gal.tote,senior: $ 18.63 96 ga.tote,senior: $ 19.14 96 gal,tote,senior: $ 19.67 96 gal.tote,senior: $ 20.21 96 gal tote,senior: $ 20.77 Although pricing is not provided("NO BID"(for various scenarios above,Waste Management s wi ling to negotiate with both the City and Village to arrive at mutually agreeable service requirements and contract terms that meet needs of each municipality. I I I I Seplember 1,2012 to A WAINER Ma�1,2U14 to May 1,2cls to May 1,2C16 10 AprH 30,2013 WP 0,2015 , MW gMMrrts(same hauler) York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID Yorkville Option A(5-year)and York 65 gal.tote NO BID York 65 gal.tote: NO 810 York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID Oswego Option A,3-"ar York 96 gal tote NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal,tote: NO BID York 96 gal.tote: NO BID Osw resident- NO BID Osw resident: NO BID Osw resident: NO BID N/A N/A N/A N/A Osw senior NO BID Osw senior: NO 610 Osw senior: NO BID N/A N/A N/A N/A York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal,tote: NO BID York 65 gal.tote: NO BID Yorkville Option A(5-year)and York 96 gal,tote: NO BID York 96 gal.tote: NO BID York 96 gat.tote: NO BID York 96 gal.tote NO BID York 96 gal,tote: NO BID Oswego Option B,3-year O-w 2-33 gal.owner: NO BID Osw 2-33 gal,owner: NO BID Osw 2-33 gal.owner: NO BID N/A N/A N/A N/A Osw 65 jal,contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID N/A N/A N/A N/A Osw 2-33gaf.owner,senior. NO BID Osw 2-33 gal.owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID N/A N/A N/A N/A Osw 65 gaL Cont,tote,senior: NO BID Osw 65 gal.cont.tote,senior: NO BID Osw 65 gal.cont.tote,senior: NO BID N/A N;A NIA N/A York 33 gal.tote NO BID York 33 gal.tote: NO 910 York 33 gal.tote: NO BID York 33 gal.tote. NO BID York 33 gal.tote: NO BID York 65 gal tote NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 96 gal.tote NO BID York 96 gal.tote: NO 810 York 96 gal tote: NO BID York 96 gal.tote. NO BID York 96 gal.tote: NO BID Yorkville Option A(5-year)and Osw 33 gal.tote. NO BID Osw 33 gal.tote: NO BID Osw 33 gal,tote. NO BID N/A N d A N/A N/A Oswego Option C,3-year Osw 65 gal.tote: NO BID Osw 65 gal tote: NO BID Osw 65 gal,tote: NO BID N/A NIA N/A N/A Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal,tote: NO BID N/A N/A N/A N/A Osw 33 gal.tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 33 gal.tote,senior: NO BID N/A N/A N/A N/A Osw i5 gal.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID N/A N/A N/A N/A Osw 36 gal.tote,senior: NO BID Osw 96 gal.tote,senior: NO BID Osw 96 gal.tote,senior: NO BID N/A N/A N/A N/A York 33 gal.tote. NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID Yorkville Option B(5-year)and York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID Oswego Option A,3-year York 96 gal.tote- NO BID York%gal.tote: NO BID York 96 gal,tote: NO BID York 96 gal,tote: NO BID York 96 gal.tote: NO BID Osw resident: NO BID Osw resident: NO BID Osw resident: NO BID N/A N/A N/A N/A Osw sensor: NO BID Osw senior: NO BID Osw senlor: NO BID N/A N/A N/A N/A York 33 gal.tote: NO BID York 33 ga.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID Yorkville Option B(5-year)and York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York%gal.tote: NO BID York 96 gal.tote: NO BID Oswego Option B,3-year 0:w 2-33 gal.owner: NO BID Osw 2-33 gal.owner: NO BID Osw 2-33 gal.owner: NO BID N/A N/A N/A N/A Osw 6S gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID N/A N/A N/A N/A Osw 2-33 gal,owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID N/A N/A N/A N/A Osw 65 ga.oont.tote,senior: NO BID Osw 65 gal.cons,tote,senior: NO BID Osw 65 gal.cunt.tote,senior: NO BID N/A N/A N/A N/A York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York%gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID Yorkville Option B(5-Vear)and Osw 33 gal.tote: NO BID Osw 33 gal.tote: NO BID Osw 33 ga.tote: NO BID N/A N/A N/A N/A Oswego Option C,3-year Osw 65 gat.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID N/A N/A N/A N/A Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID N/A N/A N/A N/A Osw 33 gal,tote,senior: NO BID Osw 33 gal,tote,senior. NO BID Osw 33 gal.tote,senior: NO BID N/A N/A N/A N/A Osw 55 gal.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID N/A N/A N/A N/A Osw 96 gal.tote,senior: NO BID Osw 96 gal.tote,senior: NO BID Osw 96 gal,tote,senior: NO BID N/A N/A N/A N/A Although p•icing is not provided("NO BID')for various scenarios above Waste Management Is willing to negotiate with bath the City and Village to arrive at mutually agreeable service requirements and contract terms that meet.the nerds Of each munldpallty. :AIP10iriber 1,20 L2 to - -I I Im r r r York 33 gal.tote: NO BID York 33 gal,tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID Yorkville Option A(5-year)and York 65 gat,tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID Oswego Option A,5-year York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal,tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID Osw resident: NO BID Osw resident: NO BID Osw resident: NO BID Osw resident: NO BID Osw resident: NO BID Osw senior: NO BID Osw senior: NO BID Osw senior: NO BID Osw senior: NO BID Osw senior: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal,tote: NO BID York 65 gal.tote: NO BID Yorkville Option A(5-year)and York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID Oswego Option B,5-year Osw 2 33 ga owner: NO BID Osw 2-33 gal.owner: NO BID Osw 2.33 gal.owner: NO B10 Osw 2-33 gal.owner: NO BID Osw 2-33 gal.owner: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal contractor tote: NO BID Osw 2.3=gal.owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID Osw 2-33 gal owner,senior: NO BID Osw 65 gad.Cont.tote,senior: NO BID Osw 65 gal.cunt-tote,senior: NO BID Osw 65 gal.cont,tote,senior: NO BID Osw 65 gal.cunt.tote,senior: NO BID Osw 65 gal.cost.tote,senior: NO 816 York 33 gal,tote: NO BID York 33 gal,tote: NO BID York 33 gal.tote: NO BID York 33 gal.tole: NO BID York 33 gal,tote: NO Div York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gat.tote: NO BID York 96 gal,tote: NO BID Yorkville Option A(5-year)and Osw 33 gal.tote: NO BID Osw 33 gal.tote: NO BID Osw 33 gal,tote: NO BID Osw 33 gal.tote: NO BID Osw 33 gal,tote: NO BID Oswego Option C,5-year Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: 140 810 Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 33 ga.tote,senior: NO BID Osw 33 gat,tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 65 go.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID Osw 65 gal,tote:,senior NO BID Osw 65 gal,tote:,senior NO BID Osw 96 go.tote,senior: NO BID Osw 96 gal,tote,senior: NO BID Osw 96 gal,tote,senior: NO BID Osw 96 gal.tote,senior: NO BID Osw 96 gal.tote,senior: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID Yorkville Option B(5-year)and York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID Oswego Option A,5-year York 96 gal.tote: NO BID York 96 gal,tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID Osw resident: NO BID Osw resident: NO BID Csw resident: NO BID Osw resident: NO BID Osw resident: NO BID Osw senior: NO BID Oswsenior: NO BID Osw senior: NO BID Oswsenior: NO BID Osw senior: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO SID Yorkville Option B(5-year)and York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID Oswego Option B,5-year Osw 2-33 gal.owner: NO BID Osw 2-33 gal.owner: NO BID Osw 2-33 gal.owner: NO"to Osw 2-33 gal.owner: NO BID Osw 2-33 gal.owner: NO BID Osw 65-al.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 65 gal.contractor tote: NO BID Osw 2.35 gal.owner,senior: NO BID Osw 2-33 gal,owner,senior: NO BID Osw 2-33 gal,owner,senior: NO BID Osw 2-33 gal,owner,senior: NO BID Osw 2-33 gal.owner,senior: NO BID Osw 65 gal.cont.tote,senior: NO BID Osw 65 gal.cont.tote,senior: NO BID Osw 65 gal.coni tote,senior: NO BID Osw 65 gal.cunt.tote,senior: NO BID Osw 65 gal.cont.tote,senior: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal.tote: NO BID York 33 gal,tote: NO BID York 33 gal.tote: 140 010 York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 65 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID York 96 gal.tote: NO BID Yorkville Option B(5-year)and Osw 33 gal.tote: NO BID Osw 33 gal.tote: NO BID Osw 33 gal.tote: NO BID Osw 33 gal.tote: NO BID Osw 33 gal.tote: NO BID Oswego Option C,5-year Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 65 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 96 gal.tote: NO BID Osw 33 gal,tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 33 gal.tote,senior: NO BID Osw 33 gal,tote,senior: NO BID Osw65 gal,tote-.,senior NO BID Osw 65 gal.tote:,senior NO BID Osw 65 gal,tote:,senior NO BID Osw 65 gal.tote:,senior NO BID Osw 65 gal.tote:,senior NO BID Osw96 47al.tote,senior: NO BID Osw 96 gal:tote,senior: NO BID Osw 96 gal.tote,senior: NO SID Osw 96 gal tote,senior: NO BID Osw 96 gal,tote,senior: NO BID Although pricing is not provided("NO BID")for various scenarios above,waste Management is willing to negotiate with both the City and village to arrive at mutually agreeable service requirements and contract terms that Eck i h r-i"erl% F ggrh mvMkil United City of Yorkville and Village of Oswego APPENDIX 2 REQUIRED RECYCLABLES TO BE COLLECTED The City requires that the Contractor shall collect the following recyclable material for the entire term of the contract. Additionally, the Contractor is encouraged to identify additional items they will be collecting, not on the current list. Required Recyclable Materials • brown paper bags • corrugated cardboard • boxes and cartons • chipboard/paperboard (to include brown or gray box board or paperboard, cereal boxes, shoe boxes, & paper towel cores) • magazines and catalogues • mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it notes, computer paper, typing paper, flyers, greeting cards, file folders and all envelopes, with and without windows) • newspaper (including all supplements) • telephone books • wet strength carrier stock (to include paper board used for refrigerated and frozen items) • frozen food packages • aerosol cans • aluminum cans and foil • formed aluminum containers and wraps • aseptic packaging and gable top containers • formed steel containers • glass bottles and jars (brown, green, and clear) • plastic containers (colored or cloudy white HDPE milk,juice and/or water bottles, jars and jugs) • all plastic containers#1 through#5 and plastic containers#7 • LDPE and HDPE soft plastic six (6) and twelve (12) pack rings • steel cans • steel paint cans and lids • household batteries Other Recyclable Materials Proposed by Contractor El El 41 United City of Yorkville and Village of Oswego APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum standards outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section llarnrtph Explanation of Alternative/Deviation Section III 34. Solid Waste Proposal of Take-All Program with carts for refuse Program and recycling with unlimited yard waste collection 42. Yard waste/Bundled for both Yorkville and Oswego in consideration of Brush program a 7-year contract. See attached description in the (Oswego Option A, B, Alt Bid Tab. C) 43. Recyclable Material Program 42 United City of Yorkville and Village of Oswego APPENDIX 4 SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED Please list municipal references. (Please attach additional sheets if necessary) Municipality Contact Name & Service Explanation of Collection and Telephone Number Dates Disposal Program Mr. Joe Pena 51111994- Modified Volume Based program Village of Village 4/30/2012 with 35-,64-, and 96-gallon carts, Channabon Administrator 64-gallon, cart recycling and 815 467-6644 volume based yard waste collection City of Elgin Mr. Sean Stegall 2004 to Modified Volume Based refuse City Manager present carts, recycling, and volume based 847-931-5980 yard waste collection City of DeKalb Mr. Mark Bieracki 1997 to Take all waste, recycling and yard City Manager present waste collection. 815 748-2089 City of Sugar Mr. Justin 2002 to Take all refuse and recycling in Grove VanVooren present carts, and unlimited yard waste in 630 466-4507 kraft paper bags. City of Lockport Mr. Tim Schloneger 111111994- Take all refuse and recycling in City Administrator 10/31/2018 carts,and unlimited yard waste in kraft paper bags. City of Joliet Mr. Tom Thanas 7/2/99- Take all refuse, recycling and City Manager 12/31/2017 yard waste collection and 815 724-3730 disposal. Village of Ben Wehmeier 5/1/2007- Take all refuse and recycling with Lemont Village 4/30/2014 carts and take all yard waste Administrator collection. 630 257-1550 Waste Management currently provides services to over 100 municipalities across the state of Illinois. Additional references are available upon request. 43 United City of Yorkville and Village of Oswego APPENDIX 5 LOCATION OF DISPOSAL FACILITIES Please provide below information concerning the facilities, which are intended to be used for the disposal of refuse, yard waste, and recyclable materials collected at the curbside. (Please attach additional sheets if necessary.) REFUSE Name of Facility Facility Address Disposal Limitations DeKalb County RDF 18370 Somonauk Road Non-hazardous solid waste DeKalb IL 60115-8738 Elburn Transfer Station 1 N. 138 Linlar Dr. Non-hazardous solid waste Elburn, IL 60119 RECYCLING Name of Facili Facility Address Disposal Limitations Elburn Transfer Station 1 N. 138 Linlar Dr. Non-hazardous solid waste Elburn, IL 60119 and residential and commercial rec clables Recycle America — South 13707 S. Jeffrey Residential and Commercial Chicago Chicago IL 60633 Recyclables Recycle America MRF 30869 N Route 83 Residential and commercial Grayslake IL 60030 recycling YARD WASTE Name of Facility Facili Address Disposal Limitations DeKalb County RDF 18370 Somonauk Road Non-hazardous solid waste DeKalb IL 60115-8738 44 United City of Yorkville and Village of Oswego APPENDIX 6 CONTRACTOR QUALIFICATIONS Name of Business: Waste Management of Illinois, Inc. Business Address: Mailing Address: 1411 Opus Place Suite 400 Downers Grove 60515 Business Number: 800 796-9696 Emergency Number: 800 796-9696 OR now_ Fax Number: 866-927-3641 Ownership: Individual Partnership (Corporation) Franchise or Parent Company (if applicable): Waste Management Inc. List all Partners, Managers, and Corporate Officers: Name Title Residence Phone See Attached Days of Operation: Monday-Friday T Business Hours: 8:00 am to 5:00 pm Number of Employees (Local District Office—DeKalb IL ) Supervisors: Four Drivers: 85 Office Personnel wo Signature: Date: L-Qj 45 United City of Yorkville and Village of Oswego EXHIBIT A SOLID WASTE COLLECTION DAY MAP See attached } f ,xl� m .V, 7 �f L� ee r V ni i United City of Yorkville and Village of Oswego EXHIBIT B SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES Location Service Type Size Frequency Yorkville Library Refuse 1-1.5 yd Ix/wk 902 Game Farm Road Recycling 1-1.5 yd Ix/wk Yorkville City Hall and Refuse 1-6 yd 2x/wk Police Department Recycling 1-2 yd cardboard Ix/wk 800 Game Farm Road Recycling(paper) 6-96 gallon toters Ix/wk Yorkville Public Works Recycling 1-2 yd cardboard Ix/wk 610 Tower Lane Refuse 1-20 yd open 1 x/wk Yorkville Parks and Refuse 1-20 yd open lx/wk Recreation Satellite Recycling 1-96 gallon toter lx/wk Office at Old Post Office Recycling 1-1 yd cardboard lx/wk 201 W. Hydraulic Avenue Yorkville Parks and Refuse 1-1.5 yd lx/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Administrative Building 301 E. Hydraulic Yorkville Parks and Refuse 1-1.5 yd Ix/wk Recreation Riverfront Recycling 2-96 gallon toter Ix/wk Program Building 131 E. Hydraulic Yorkville Beecher Center Refuse 1-4yd refuse lx/wk 908 Game Farm Road Recycle 1-2yd recycle lx/wk Yorkville REC Center i Refuse 1-6 yd Ix/wk 202 E Countryside Pkwy Recycle 1-6 yd Ix/wk Oswego Public Works Refuse 1-5 yd Ix/wk 100 Theodore Drive Recycle l-5 yd 1x/wk Landscape refuse 1-20 yd lx/wk Street sweeping refuse 1-20 yd Ix/wk Oswego Police Refuse 1-5 yd lx/wk Department Recycle 1-5 yd Ix/wk 3525 US Rt.34 Q lykao Villagg Hall Refilse, 1-5 yd lx/rvk 100 Parkers Mill Recycle 1-5 yd lx/wk All City and Village Refuse 96 gal.toters, 33 gal. toters, 18 Rentals When Required gal.toters 30 yd open dumpster 47 United City of Yorkville and Village of Oswego (Exhibit B continued) The location of the facilities, the number of facilities, their bin/tote size, and pickup schedule are subject to change throughout the lift of the contract. The Contractor shall provide, at no cost to the City, the collection and disposal of all refuse, recycling, and yard waste, or more often if requested by the City. A comprehensive recycling program shall also be provided at no cost for the municipal facilities listed above (new or additional facilities may be added at any time during the Contract term). The Contractor shall be responsible for supplying all service equipment associated with totes and containers/dumpsters to said facilities as set forth in the Contract. 48 W United City of Yorkville and the Village of Oswego WAS"" EMENT` Residential Solid Waste Et Recycling Services Waste Watch As a part of our service offering, we would like to offer our Waste Watch program to the City and Village at no charge. Our trucks are on your streets every day. Our drivers are familiar with their routes, so they're often the first to notice when something is amiss. As your community partner, we will assist emergency personnel in indentify potentially unsafe or suspicious activity by acting as extra eyes and ears on the streets. Through our Waste Watch program, we partner with the local public safety officials to provide training to our drivers in what to look for and how to report suspicious or criminal activity to the police and/or police department. Since its debut, Waste Watch has received national acclaim for its support of law enforcement, emergency services, Highway Watch, Neighborhood Watch and the Amber Alert system. It has also earned recognition from municipalities and organizations including the Cook County Sherriff's Department. (With Waste Management's Waste Watch) "We are adding people with eyes and ears (already) on the street on a regular basis to help suppress crime". Tom Dart-Cook County Sherriff Department Waste watch I April 5 2012 THINK GREET: Primed on IOU%post consumer recycled content poper. wu WASTE MANAGEMENT APPENDIX 3 ALTERNATIVE BID DESCRIPTION a RECYCLE BANK v ORGANICS WASTE WATCH W United City of Yorkville and the Village of Oswego W"TZ " .M• ' Residential Solid Waste Et Recycling Services APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Waste Management's Comprehensive Solution for the United City of Yorkville and the Village of Oswego Waste Management is pleased to offer the United City of Yorkville and the Village of Oswego the following comprehensive solid waste and recycling solution as an alternative to the Request For Proposals. Our solution will satisfy the need for a program that simplifies waste collection, encourages and rewards both residents and the communities for recycling, and most importantly provides a streamlined program that maximizes ease of use for residents at a competitive rate for a combined agreement. By combining the best features of the program options offered in the RFP, Waste Management is offering both the City and the Village a "best in class" collection program in consideration of a 7-year contract term. The primary benefits of this offer are: • Ease of Use Eliminates the need for stickers • Complete Containment - Residents are provided with two carts for trash and recycling • Recycle Bank Rewards- All residents have the opportunity to earn rewards for recycling The services for the proposed alternative are as follows: Refuse Collection. Waste Management will provide each residential unit covered by the contract with a 96-gallon refuse cart for the placement of refuse. Senior citizens/townhome residents would be allowed to request a 64-gallon cart. Waste Management would own and maintain the carts throughout the term of the agreement. One bulk item such as a couch, a chair or mattress will be collected per week. Extra refuse could be contained in either a 32-gallon can or bags not to exceed 50 pounds. Extra refuse stickers would NOT be sold or required. Recycling Collection: Waste Management will provide each residential unit covered by the contract with a 96-gallon recycling cart for the placement of recyclables. Senior citizens/town home residents would be allowed to request a 64-gallon cart. Service will be provided once per week. Recycling Rebate: Waste Management will provide a recycling rebate to both communities under this alternative where Waste Management will pay a rebate after processing and transportation costs. The recycling for both communities will be based on the price of Official Board Market (OBM) price for Old News Print #8 (ONP#8) minus processing and transportation fees. Yard Waste: Yard waste would be collected from April 1st through November 30th. All yard waste must be placed into kraft paper bags. Branches and brush will be collected provided they are cut into 4 foot lengths and securely tied with string or twine. Carts for yard waste collection will be available for rent or purchase. No stickers would be sold or required for the collection of yard waste. Amnesty Day: Waste Management would provide a curbside spring and fall amnesty day as described Section 44 of the RFP to both communities. In addition to extra bulk items, Waste Management would Lollec.l while gouds and up Lu foui duLumublle Llies dutIng the Aninesly week al nu dddiliuiidl Jldige lu the residents. Port-O-Lets: Waste Management will provide up to 12 Port-O-Let portable toilets to each community for use for special events. A combination of standard, handicap and/or sinks may be used. Units will be provided on a drop-off and pick up basis. This service is available to both or either Yorkville or Oswego under any proposal, including any of the base proposals offered in this response. 1 United City of Yorkville and the Village of Oswego WW WASTE NvAramammaw Residential Solid Waste 8t Recycling Services Organics Recycling: As part of a combined agreement, Waste Management will offer a Organic Recycling Pilot Program to each municipality. The Organics Pilot Program, similar to the pilot currently being implemented by Waste Management in Oak Park, It, would involve a select number of homes to participate in Organics Recycling during a set period of time. Each home would receive both a dedicated 96-gallon cart and a "under-the-sink" collection bucket for organics recycling. Included in program would be all yard waste materials, food scraps, and other acceptable organic materials. Service would be provided for a modified fee, reflecting equipment costs for the cart and bucket, as well as the expanded organic service. Once the pilot is completed, each municipality can determine the best course of action and determine if organics recycling should be a permanent offering to the residents, based upon a modified rate mutually agreed upon by Waste Management and the municipality. A sample of the Oak Park Organic Collection program is provided in this Attachment. Recycling Rewards: As a separate offering for an additional monthly fee, Waste Management can provide the Recycle Bank Recycling Rewards program to the residents. This program motivates residents to recycle by awarding residents points based on their recycling participation. Participating local business can get a boost in sales through offers and discounts through the rewards program that drives businesses into their establishments. See the Recycle Bank Attachment for details. Pricing: Our pricing for the comprehensive program is as follows: Alternate Program Contract Year Monthly Unit Price August 1, 2012 - July 31, 2013 $19.35 August 1, 2013 - July 31, 2014 $19.88 August 1, 2014 - July 31, 2015 $20.42 August 1, 2015 - July 31, 2016 $20.98 August 1, 2016 - July 31, 2017 $21.56 August 1, 2017 - July 31, 2018 $22.15 August 1, 2018 - July 31, 2019 $22.76 Alternate Program with Recycle Bank Rewards Contract Year Monthly Unit Price August 1, 2012 - July 31, 2013 $20.00 August 1, 2013 - July 31, 2014 $20.55 August 1, 2014 - July 31, 2015 $21.11 August 1, 2015 - July 31, 2016 $21.70 August 1, 2016 - July 31, 2017 $22.30 August 1, 2017 - July 31, 2018 $22.91 August 1, 2018 - July 31, 2019 $23.54 Senior Citizen Discount: Residents that are at least 65 years of age would receive a discount of $1.00 per month off the regular rate. The municipality would provide the number of senior units on a monthly basis for billing purposes. 2 W United City of Yorkville and the Village of Oswego W"TZMAMAGEM=N" Residential Solid Waste & Recycling Services Recycling Rebate Shared-Savings Formula Pricing In conjunction with our Alternative Proposal, Waste Management proposes a Shared-Savings recycling rebate formula to the United City of Yorkville and the Village of Oswego. Based on the current Market conditions, commodity values, and typical residential single-stream composition, the net rebate per ton for March 2012 would be approximately$16 per ton. Additionally, WM will guarantee a minimum annual rebate amount of$8,000 per year to the City and $16,000 per year to the Village. The shared-savings rebate formula is described as follows: The net rebate for each ton of curbside single-stream recycling is determined based upon the Official Board Market (OBM) price for Old Newsprint#8 (ONP#8). A processing fee of $55 per ton and a transportation fee of $24 per ton will be subtracted from the current value per ton of ONP#8 to determine the 'net rebate per ton' to the Village. The `net rebate per ton' is then multiplied by the actual tons of residential single stream material processed from each municipality to determine the total rebate to the City and Village. Formula to Calculate Rebate per Ton ONP #8 value per ton - $55 per ton - $24 per ton = Net Rebate per Ton Example: At the current ONP#8 value of$95.O01ton, $95 - $55 - $24 = $16 per Tan 1) Yorkville: $16 per ton x 140 tons per month = $2,240 monthly rebate 2) Oswego: $16 per ton x 220 tons per month = $3,520 monthly rebate Notes: 1) The processing and transportation fees are subject to annual increases of 3% on the anniversary date of the contract. 2) If the OBM price of ONP#8 falls below $50/ton, the minimum monthly guarantee would not be in effect. 3) Separate recycling volume records will be kept and each community will receive a separate quarterly rebate check based upon the recycling volumes collected in each municipality. 3 W Village of Yorkville/Oswego wAS wM�' Residential Solid Waste tz Recycling Services Recycling Rewards Another no cost benefit of our proposal would be a recycling rewards program customized for the residents of Yorkville and Oswego. Our Recyclebank program rewards people for taking everyday green actions with discounts and deals from local and national businesses. Recydebar' -' The Leader in Incentive Based Recycling Waste Management is pleased to offer an award winning incentive-based recycling program that motivates residents to recycle. In over two million homes across 30 States and the United Kingdom, Recyclebank has dramatically increased recycling, decreased the cost of solid waste disposal, and added substantial value for residents and their communities. Recyclebank will enhance curbside recycling in Yorkville and Oswego in order to: • Dramatically increase recycling • Provide the average participating home with $165 potential reward savings annually • Enhance outreach and engagement strategies to promote recycling The More Residents Recycle, The More They Earn In Yorkville and Oswego, Recyclebank will reward each home with valuable points for the amount of material recycled. The more residents recycle, the more points they will earn. Rewards Residents can redeem their points for discounts and deals at hundreds of businesses that are Recyclebank Reward Partners. Recyclebank will provide a portfolio of high quality reward partners, including such brands as McDonalds, Coca Cola, Bed Bath Et Beyond and Dick's Sporting Goods, among hundreds of other merchants The We it The Recyclebank website is designed to ensure that residents enjoy their online experience and find something valuable in the program. Whether it means watching your point balance grow, uploading a profile photo, shopping for rewards and deals, or exploring green educational media, www.recyclebank.com has been designed with residential engagement in mind. Members can: • Search for rewards in fifteen well-organized categories • Filter searches according to brand, point value, and reward fulfillment methods • Check out 'deal of the day' offerings and 'featured rewards', and much more... Incentive Program Service Overview April 5, 2012 THINK GREEN: 1 Printed on 100%post consumer recycled content paper. W Village of Yorkville/Oswego wAS7R MANAQ.MEMTF Residential Solid Waste & Recycling Services Recyclebank will work with Waste Management to implement the incentive-based recycling rewards program: A. All members in Yorkville and Oswego will have access to the Recyclebank rewards program B. Point Allocation: • Trucks collect their routes for residential recycling and the weights are totaled on the weight tickets • By route, Recyclebank wilt determine a 'per/household weight' • The 'per/household weight' is converted to Recyclebank Points (1 lb = 2.5 points) • Points are deposited automatically into the Recyclebank accounts for those members that participated • Recyclebank points are converted to rewards. Each household will have access to the Recyclebank network of reward partners. Residents can obtain their rewards online or over the phone and redeem the rewards with Recyclebank partners, including the Green Schools donation opportunity. C. Recyclebank will provide customer service for reward redemption and fulfillment: • Recyclebank will track reward points and provide member access via Recyclebank's website and toll free telephone customer service center. • Recyclebank Customer Service will field all Recyclebank related calls via toll-free lines and respond to email inquiries from the residents Monday through Thursday, 8am to 9pm, and Friday 8am to 7:45pm, Eastern Time. Recyclebank provides member care in both Spanish and English. Recyclebank has 24/7 automated phone support for registration and redemption inquiries. • Recyclebank will manage and fulfill resident reward requests via the Recyclebank website, phone and mail systems. Marketing 6t Communication Recyclebank recognizes that effective marketing and �0 communication are essential parts of any successful 0 03�' ^ ' °=°.--- Turn your recycling program. Working in collaboration with recyclahl into rewa rd -�"" Waste Management, Yorkville and Oswego, �„ Recyclebank will employ various tactics to drive =° a. Turn your initial and ongoing interest in the incentive based recyclables into rewards. curbside recycling program to positively affect -- --- - household recruitment, engagement and retention. Below are tactics for initial outreach and household recruitment that can be employed in Yorkville and Oswego: • Letter from Mayor or other Village Officials to all residents introducing the program • Recyclebank registration mailer sent to all homes describing how the program works • 300 point bonus for Yorkville and Oswego residents that add 'Home Recycling' as an Earn Opportunity April 5, 2012 THINK GREEN! Printed on 100%post consumer recycled content paper. WAR. Village of Yorkville/Oswego WASTE Mn.mAUERNA M Residential Solid Waste ft Recycling Services Also in collaboration with Waste Management, Yorkville and Oswego, Recyclebank intends to leverage multiple communication tools and channels to engage residents throughout the lifecycle of the program. Below are examples of ways to maintain engagement and retention throughout the program: • Ongoing expert administration of all aspects of the incentive based rewards program • Program announcement in all appropriate Yorkville and Oswego communications, i.e. website, newsletters, social media sites • Periodic outreach to residents: postcards, flyers, direct mail, etc. (optional service) • Ongoing web engagement with Members via 'The Village Green' newsletter, 'Transaction Summary' notifications, etc. • Post Launch Public Relations to engage citizens in the recycling program, acknowledge Yorkville and Oswego's leadership in environmental focus and innovation, and sustain household participation levels Implementation Recyclebank has a proven, structured, 120-day implementation process to successfully launch the Recyclebank program in Yorkville and Oswego. Below is a high level outline of the plan: Days. Activities Project ■ Agreement signed and received by all parties Commencement ■ Recyclebank program team identified ■ Kickoff meeting c; Route&address lists f, Marketing&communication plan 1-30 Local reward partner recruitment Ongoing weekly status calls scheduled ■ Implementation timeline confirmed ■ Communications plan developed ■ Cart delivery,plan developed • Communication pieces designed 31-60 ' Initial press released distributed • Local reward partner outreach ■ City letter to residents sent ■ Recyclebank program information sent 61-90 ■ Customer service introduction&training ■ Local reward partner outreach ■ Account registration begins ■ First rewarded pick-up begins 91+ ■ Community outreach events • Account registration continues A dedicated Recyclebank Project Manager functions as the main conduit for the implementation and is the operational knowledge base for the duration of the implemcntation. Recyclebank will work in partnership with Waste Management to provide guidance and assistance throughout the implementation. April 5, 2012 THINK GREEN! 3 Printed on 100%post consumer recycled content paper. WUnited City of Yorkville and the Village of Oswego W"TQ MANAGEMENT Residential Solid Waste Ft Recycling Services ORGANICS PILOT PROGRAM The following page contains a sample brochure and description of the Organics Recycling and Collection program developed in conjunction with the Village of Oak Park. Waste Management would work with the City and the Village to develop specific pilot programs for each municipality under the alternative proposal. April 5, 2012 THINK GREEN! Printed on 100%post consumer recycled content paper. Introducing CompostAble Food Scrap Composting Pilot Program With the goal of decreasing the amount of amount of organic refuse sent to landfills,the Village of Oak Park will offer a food scrap composting pilot program from April 2 to November 30 to residents within a designated area of the community. Participants • ` will receive a special mobile cart for organics that is comparable in volume to three bags or containers of yardwaste collected in the current program. Subscribers who use the organics cart for their yardwaste and food scraps will not be required to purchase yard- Nook waste stickers. Who Can Participate-The pilot program will be available to the approximately 1,300 residents in one yardwaste route in Friday's _ regular refuse collection area south of the Eisenhower Expressway. �� Residents who sign up for the pilot program must agree to partici- pate through November. How the Program Will Work - The program will be offered on a voluntary,subscription basis.The subscrip- tion cost will be $12 per month, which is less than the cost of one yardwaste sticker per week. Residents who maintain backyard compost piles or who mulch grass clippings may wish to investigate sharing organ- ics carts and costs with neighbors. Collection Plan - Residents who participate in the project will receive a 96-gallon cart for the weekly col- lection of organics, an under-sink collection bucket and a box of compostable bags for food scraps. Both yardwaste and food scraps may be placed in the organics cart. However,food scraps must be contained in a bag labeled compostable that meets ASTM 6400 standards. YES! 1 want to participate in the Compostable pilot program. I understand that$12 per month will be added to my water bill through November. Please deliver my organics cart to: reply Return the ' to Homeowner request your new compost container. To receive your container llddroee in the first round of deliveries, Phone E-mail should reach us by March 2. Return this card ONLY if you wish to participate in the pilot program. CompostAble: Questions & answers Compost What is composting? Correctly Composting is the process of organic waste de- composing into humus, a natural fertilizer. When the composting process is complete,the result- ing material looks like deep rich soil and smells What can be sweet. collected In the new What are the benefits of composting? CompostAble • Materials will be diverted from landfills program? • Materials will create a valuable end product • Since yardwaste and food scraps are high Acceptable materials: emitters of methane, a gas more potent than carbon dioxide,compost- ingthese materials reduces air pollution and greenhouse gas emis- • Yardwaste(grass clippings, garden vegetation,leaves, sions. brush) Consider downsizing your trash cart • Food Scraps(meats,breads, If you find your trash is significantly reduced by participating in the vegetables,table scraps,dairy, CompostAble pilot program,you might consider exchanging your coffee grounds,pasta) 96-gallon refuse cart for the smaller 64-gallon cart. This will save . Unsoiled or food-soiled $3.25 a month on refuse fees charged on quarterly water bills. For paper products(paper towels, more information, contact Public Works at 708.358.5700 or email paper bags,pizza boxes,nap- publicworks @oak-park.us. kins,paper cups,newspaper, paper food packaging) Current Yardwaste Collection Program . Compostable plastic bags Currently residents wishing to dispose of yardwaste are required to pur- that meet ASTM 6400 or ASTM chase paper yardwaste bags or 32-gallon rigid containers. Each bag or 6868 standards container is required to have a yardwaste sticker attached. Yardwaste stickers cost$2.35 each,which pays for collection and associated dis- Items No acceptable include: posal fees. Food scraps are not allowed in current yardwaste program. • Plastics that do not meet ASTM 6400&6868 com- postable standards Place . Plastic packaging,bags and Stamp serving ware such as plates, Here cups and utensils • Pet waste Village of Oak Park Public Works Department • Sanitary products 123 Madison Street • Diapers Oak Park, IL 60302 • Dairy cartons P40 a Oak Park wu WASTE MANAGEMENT COMPANY INFORMATION 0 Z � ° Z United City of Yorkville and the Village of Oswego WAS" Emaw Residential Solid Waste Et Recycling Services Waste Management - Company Overview As the leading provider of comprehensive waste management services, Waste Management serves municipal, commercial, industrial and residential customers throughout North America. Headquartered in Houston, Texas, the Company's network of operations includes 273 active landfill disposal sites, 16 waste-to-energy plants, 122 landfill gas-to-energy facilities, 134 recycling plants, 355 transfer stations and more than 1,400 collection facilities. Combined, these resources allow Waste Management to offer a full range of environmental services to approximately 20 million residential and two million commercial customers nationwide. Though large in scale, Waste Management tailors its services to each customer group and to local communities to ensure timely, effective response to customer needs. Waste Management is strongly committed to the safe and responsible management of waste, working diligently to ensure regulatory compliance and protection of the public's health and natural resources. OPERATIONS Waste Removal Waste Management's commitment to the customer begins with a vast waste removal network. Nationwide, the emphasis of our waste removal business is on commercial, residential, and industrial solid waste. In many areas, we integrate the waste removal and disposal operations, directing waste to our own landfills. This ensures the solid waste we collect is disposed of in an environmentally sound manner. We also work to keep decision-making and controls at regional and local levels, making us more responsive and more competitive at the point of service. This responsibility, in the hands of individuals with decades of operating experience, enhances our ability to offer low-cost, high-quality waste removal services to every customer, regardless of size. Collection Services. With the sixth largest trucking fleet in North America (the largest in its industry) and a vast network of facilities, Waste Management is able to maximize its productivity through efficient routing, pricing and labor utilization. Solid waste collection services are performed for municipal, commercial, industrial and residential customers across North America. Disposal Services. With the largest network of landfills in the industry, Waste Management utilizes state-of-the-art liners, leachate collection, ground water monitoring, and gas control systems, along with operational procedures that help protect the environment. Each site is maintained carefully with a goal to meet or exceed federal, state and local regulations. Of the 273 landfills owned or operated by Waste Management, the average remaining life is dNNruximckLely 18 yedis. Waste Md11ag01101CS wholly Owned subsidiary, Wheelabrator Technologies, also provides disposal options. Headquartered in Hampton, New Hampshire, Wheelabrator's 16 waste-to-energy facilities across the U.S. dispose of trash and other waste materials by converting them into electrical or steam energy. Collectively, these plants burn 24,000 tons of trash each day and generate 670 megawatts of electric energy, enough power for 600,000 homes. Overview I April 5, 2012 THINK GREEN! 1 Printed on 1000%post consumer recycled content paper. United City of Yorkville and the Village of Oswego W"Im VA'alft"emaw Residential Solid Waste Ft Recycling Services Recycling Our recycling programs include curbside collection of recyclable materials from residential customers, as well as commercial and industrial collection. We also broker the sale of recycled materials in bulk to the end-users of such materials. At Waste Management, we seek to develop recycling programs that complement a responsible, comprehensive and cost- effective plan to manage the entire waste stream. The Company's wholly owned subsidiary, Recycle America, is the largest collector of recyclable materials from businesses and households in North America. Recycle America operates 160 material recovery facilities that process more than five million tons of recyclable commodities each year. With more than 3,000 employees, Recycle America offers customized collection programs, including single-stream collection and processing and mixed waste recovery, to residential, commercial and industrial customers. Through Recycle America and its service groups, Waste Management provides waste paper, glass, plastic, wood, electronic scrap, metal, tire, demolition and construction debris recycling services. Transfer Stations With the large volume of solid waste generated from urban markets, it is often not feasible or economical to transport waste directly from the collection point to the landfill, which is usually situated some distance away from the generation point. In these instances, Waste Management has transfer stations strategically located to accept waste from collection trucks. At these transfer stations, waste is consolidated, compacted and loaded into long-haul trailers for transport to landfills. This operation improves the utilization of collection equipment by minimizing transportation time and efficiently moving large volumes of waste to our disposal sites. With most of the waste we collect going into our own landfills, our supporting network of transfer stations and hauling operations provides the important link for the efficient disposal of waste within a radius of 100 miles or more, from both urban and rural markets. For more information or a financial report, please go to www.wm.com. Principal Persons Et Local Management Frank McCoy - District Manager , Jay Ruby - Route Manager Kathleen Harrelson - Operations Specialis Mike Mui ley MuttiLiNdl Mdt keling Mdndget - Vanessa Weber Customer Service Manage Overview I April 5, 2012 THINK GREEN: 2 L Printed on tom post consumer recycled content paper. MUNICIPAL SOLUTIONS wi•`1i4 � o _ 4 f r�b: � .� _ _'� .�.. w •:ice �-I *f. j:°�„ x ° Community and environmental stewardship best. WASTE MANAc3EmEmT THINK GREEN7.' THE GREENING OF YOUR COMMUNITY. A great community is more than a collection of homes and infrastructure. It's a place where neighbors feel a genuine connection to one another and a sense of responsibility for the quality of life they're creating. Places like this don't come about by accident. They're the result of the dedicated efforts of all kinds of people working together In the spirit of community and environmental stewardship. All across the country, in communities like yours, Waste Management is proud to be part of that effort. MORE THAN SERVICES. We're especially proud to be Want to expand recycling in your CUSTOMIZABLE SOLUTIONS. recognized for the third consecutive area? We have proven programs As North America's leading year by Ethisphere as one of the that can make that happen. Need environmental services company, world's most ethical companies. to reach seemingly unreachable we apply our far-reaching expertise diversion goals?We can put and innovative solutions to an Although our resources are vast, together a plan for that,too. our approach is intensely local. We endless array of local issues. Whether it's materials management, participate in local civic groups.We renewable energy generation,or But Waste Management is more work with local businesses, schools exploring emerging technologies than a collection of services.We are and healthcare facilities. our trucks e a create a greener future, Waste to committed community partners. are on your streets every day — not Management is right by your side. Working side by side with you,we just for waste collections, but also can help find ways to cut costs, watching out for residents. If we Together, we can tailor solutions generate revenue,safeguard health, spot something amiss,we quickly that answer your needs, respect foster sustainability —and make life alert local authorities. your budget and protect the better for your entire community. TOGETHER,THERE'S environment we all share. PARTNERING FOR YOUR NOTHING WE CAN'T DO. SUCCESS.AND YOUR SAFETY. Choosing Waste Management as Waste Management has the your partner puts you one step experience, resources and breadth closer to realizing your civic and of solutions only a national environmental goals. _ environmental leader can provide. � f r WASTE MANAGEMENT Innovative solutions For a changing world. Communities today seek ways to further their economist vitality while keeping the environment clean and healthy.Waste Management offers services that advance both goals. SUSTAINABILITY AUDITS The first step in reducing your community's carbon footprint is to measure it. We can conduct an audit of the social,environmental and health impact of Waste Management offers a dynamic your current practices and make recommendations on cost-effective ways range of environmental solutions to to improve. meet the ever-changing reeds of our WASTE COLLECTION Our considerable resources enable us to maximize collection efficiencies, customers. Working "- - saving you time and money.Our services include automated"pay-as-you-throw" customize programs that ex- • options,carts and bins,curbside and alley collections, and roll-off containers. the best in environmental . . • RECYCLING and community partnership. As North America's largest recycler,we collect nearly eight million tons of recyclable materials every year.Our single-stream recycling programs,available in many communities,spur an average 30%increase in recycling participation. ". YARD WASTE, HAZARDOUS WASTE AND ORGANICS We customize programs for communities of all sizes to handle many different ' kinds of waste,from everyday collection to organics composting. MEDICAL AND PHARMACEUTICAL WASTE COLLECTION fir, ... •... _ Our safe solutions for keeping used sharps,syringes and pharmaceuticals out of the environment include convenient sharps mail-back programs,sharps I collection kiosks,and customized collection programs for pharmaceuticals. NON-TRADITIONAL RECYCLING SERVICES We can help you manage many other potentially harmful products,including ' { CFL bulbs, household batteries,and other hard-to-recycle products. SOLAR-POWERED WASTE COMPACTOR 1 Powered by the sun,our eco-friendly compactor helps keep public spaces clean and works in every kind of weather. Increased capacity can reduce collection pis . trips by 80%and greatly cut fuel use and greenhouse gas emissions. ".� COMMUNITY EVENT SERVICES Make your community's public gatherings more comfortable and enjoyable for everyone. Rely on Waste Management to provide the proper receptacles and reliable pickup service- like Bagster°Dumpster in a Bag®- for concerts, + festivals,and other public events in your area, Call on us for rlPan cnnvPniPnt Port-O-Let" services,too. THINK GREEN! Thinking broadly. Acting locally COMMUNITY PARTNERSHIPS are important to Waste Management.We work shoulder- to-shoulder with your community to understand your needs,customize municipal programs,and build in cost efficiencies. Rely on us for high-quality solutions that protect your residents,comply with increasingly complex government regulations and benefit local businesses and non-profit organizations. �a L.•.. REVENUE GENERATION is critical for municipalities,and it's smart to consider options. A municipal fee system,for instance,could generate revenues for your community. Recycling rebate programs could motivate residents to increase their recyclables, which may also reduce your city's landfill costs,dropping more savings to the bottom line. In Waste Management,you'll find a partner willing to work with you to develop creative ways to enhance your community's revenue opportunities. COST-CUTTING STRATEGIES might include outsourcing customer service and bin deliveries.You can also bundle city waste and recycling services into a municipal agreement and require haulers to purchase and maintain carts. Regardless of which strategies you implement, rely on Waste Management to provide you with innovative _ 1 solutions that create clean, safe environments,affordably. E' SUSTAINABILITY INITIATIVES that impact your local environment.Waste Management can conduct a 5ustainability Assessment or a Carbon Footprint Analysis to identify ways for your community to become more environmentally friendly and cost efficient. Together,we can implement highly effective educational programs that encourage residents and businesses to boost their recycling participation. Higher recycling volumes translate into lower municipal solid waste costs to your community. EDUCATIONAL PROGRAMS that help schools learn to Think Green. Whether it's waste diversion programs on campus,composting organic waste from the cafeteria or instituting a district-wide recycling program,Waste Management can help implement a wide variety of programs that help community schools meet and exceed their sustainability goals. FOR MORE INFORMATION,CONTACT YOUR LOCAL WASTE MANAGEMENT REPRESENTATIVE TODAY. WASTE MANAGEMENT THINK GREEN: 02010 Waste Management,Inc. 0 Printed on post-consumer recycled paper WMPt1BSC90036 wu WASTE MANAGEMENT CART SPECIFICATIONS SAMPLE CUSTOMER TAG NOTE cl) � MD m � 0 � Tr Reside ntial Carts , . 'I VWAAR'M MNAPUMEAREP" from Waste Management A complete line of injection molded, universal carts to accommodate all your solid waste and single stream recycling collection needs. 35 Gallon 64 Gallon 96 Gallon 98 Gallon Aulontalled Waste Management has a complete line of injection Idth 19• 24• 28• 29 5• molded residential carts-35, 64, 96 gallon sizes- designed to meet all your waste handling Depth 23.75• 27• 34 5' 38* applications. Cascade Engineering manufactures our Height-Lid to Ground 37 5- 415' 46• 44• carts for semi and fully automated solid waste programs at their Grand Rapids, Michigan facility. height-cart only 35' 38.75' 43• 43• Assembled Weight 19lbs 29 Ida 40 Is. 38 ibs Waste Mangement's Residential Carts are: 100% recyclable hest Diameter 8• 10• 181112• 18.112• • Designed for easy handling and excellent balance Axle 518• 518• 718• DO, • Available with custom in-mold graphics on cart lid Backod with a 10 yoar warranty Stack Haight s a $ to errs Per 53'Truck 1 1084 720 1 522 530 For more information contact Cascade Engineering at: �A iCC A 1�1E 1-800-968-2278 or www.cascadecart.com /`"'►�7 �1V engineering ear Cus , me , Estiraft Lents{ We could not pick up your: No pudintos recoger su: REFUSE BECAUSE. BASURA REGULAR PORQUE: * No prepaid sticker attached No tiene puesta la calcomania pre-pagada U Too heavy(exceeds So lbs.) El contenedor esta muy pesado(excede mias de 50 Libras) Oversized container-32 gallon MAX EL contenedor esta muy grande(excede miss de 32 galones) ❑ Improper container El contenedor es inadecuado ❑ Item(s) not included in residential pick-up Articulo(s) no inc[uido en [a cotecci6n residential O Yard waste mixed with garbage Basura de jardin esta mezctada can [a basura regular U Please call to start service Pot favor[lame para empezar el servicio RECYCLABLES BECAUSE: RECICLABLES PORQUE: U Items not included in recycling program at this time Articulos no inctuidos en el programa de reciciaje en este tiempo 0 Items too large(No larger than 3'x 3') Articulos demasiado grande(No mas grande 3'x 3') Items contaminated with other waste material Articutos estJn contaminado con deshechos de basura regular ❑ Cardboard not flattened El carton no esta aplastado YARD WASTE BECAUSE: BASURA DE3ARDINERIA PORQUE: Ci No prepaid sticker attached No tiene puesta la calcomania pre-pagada Not bundled properly No estan en buttos apropiado r❑ Bundte exceeds 4 feet in length Bultos exceden 4 pies de largo ❑ Bundles exceeds 2 feet in diameter Bultos exceden 2 pies de diameteo ❑ Branches exceed 4 inches in diameter e Las ramas exceden mas de 4 putgadas en diemetro ❑ Garbage mixed with yard waste Basura regular esta mezclada con basura de jardin U Improper container(Plastic bags not accepted) El contenedor es inadecuado(No se aceptan botsas de plasticos) r❑ Too heavy(Exceeds 50 lbs) Esta muy pesado(excede mas de 50 libras) APPLIANCE BECAUSE: APARATO ELECTRODOMESTICO: U Landfill ban legislation La ley estatal prohibe estos articulos en Los basureros TIRES BECAUSE: LLANTAS PORQUE ❑ Landfill ban legislation La ley estatat prohibe estos articutos en tos basureros ELECTRONICS BECAUSE: APARATOS ELECTRONICOS: ❑ Landfill ban legislation-effective 1/1/2012 La ley estatal prohibe estos articulos en Los basureros-01/01/2012 effctiva Visit the Illinois EPA website for more information regarding landfill ban legislation at: Pam obtener mas infannacion sobw Los regtamentos del to EPA de Illinois visite la pagina de internet. http://www.epa.state.it.us vlvul_� 1-800-796-9696 WASTE MANAGEMENT Please correct the problem marked above and we wit[be happy to pick it up on your next service day. Pot favor,corrija el problema marcado arriba y estaremos enrantados de retirar los articulnsrp aen su siguente dirde servicio. 811470320,2 Thank.. a�+R `° Ab a i r? Groot Industries, Inc: www.groozcom COVER LETTER GROOT Groot Industries, Inc. 1995 Powis Road April 6, 2012 West Chicago, IL 60185 Phone: 630/587-5673 Toll Free: 877/775-1200 Fax: 630/587-5676 www.groat.com Mr. Bart Olson City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Mr. Olson: Groot Industries appreciates the opportunity to submit this proposal to the City of Yorkville and the Village of Oswego. We are particularly pleased, due to the fact that your needs coincide so well with our corporate strengths and experience. This gives us the confidence level that we can perform the task required with a high degree of excellence and reliability. Please feel free to contact any of the surrounding area communities serviced by Groot for references. The undersigned will have ultimate responsibility for the administration of this contract within Groot Industries, Inc. We will have other personnel with certain levels of authority regarding day-to-day operation issues;but, if the issue pertains to a contractual interpretation, change or issue that transcends the daily collection, and/or transfer or processing of waste, the undersigned should be contacted. Thank you for this opportunity. We look forward to a long and mutually rewarding relationship with the City of Yorkville and the Village of Oswego. ;�osh erely, Service Locations in Elk Grove Village,Chicago, McCook, Molna r West Chicago,Lake Bluff icipal Manager •Waste Collection • Recycling Services Groot Industries, Inc. • Municipal Contracting • Roll-Off Service • Document Destruction • Off-Spec Product Destruction Since 1919 NSVYMA ' u hut•�i Recycled Paper Groot Industries, Inc, com EXECUTIVE SUMMARY EXECUTIVE SUMMARY As the largest independent residential and commercial waste hauler in Illinois, as well as the largest inde- pendent processor of residential recyclables in the state, we offer the City of Yorkville and the Village of Oswego a proposal backed by nearly a century of experience and proven professional service. Groot Industries, Inc. will be responsible for the collection of municipal waste, recycling material and landscape waste material from approximately 14,200 residential structures within the City and the Vil- lage. We understand that the City and Village are requesting the service charges to be billed directly to each municipality on a monthly basis, as we provide this service for many of our existing municipal cus- tomers; we are very comfortable with this method of billing. Groot Industries, Inc. will have, at a minimum, the specified insurance and bonding requirements re- quested by the City and Village. Pursuant to the specifications, Groot Industries, Inc. has ownership and/ or guaranteed disposal capacity through long-term agreements at area landfills and compost facilities. Groot Industries, Inc. will supply an on-site supervisor who will be in the City and Village each day our trucks are there, as well as be available to City and Village staff Monday through Friday during all busi- ness hours. Groot Industries is proposing to service the City and Village weekly on the current five day schedule of Monday through Friday. We are excited to be considered as an important service provider to the City of Yorkville and the Village of Oswego and look forward to a long and mutually beneficial relationship. Grootjndns#ies, Inc. wwwgrno com', CITY OF YORKVILLE & VILLAGE OF OSWEGO OPERATIONAL APPROACH CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH Groot Industries looks forward to providing comprehensive refuse, recycling and landscape collections for the residential units located within the City of Yorkville and the Village of Oswego. With over 95 years of direct commercial and municipal experience within the Chicago metropolitan area, Groot provides sol- id waste collections to over a quarter million homes every week. We are confident that the City and Vil- lage will receive complete satisfaction with regard to our services. The following outline and discussions represent our understanding, capabilities and methodology we intend to use in performing this service for the residents of the City of Yorkville and Village of Oswego. Our discussions are broken down into these twelve (12) categories: I. Yorkville and Oswego Collection Program II. Residential General Routing III. Residential Equipment IV. Vehicle Maintenance Procedures V. Driver Qualifications VI. Service Implementations & Developments VII. Service Quality Assurance VIII. Emergency Contingency Plan IX Compressed Natural Gas (CNG) Trucks X. Recycling Capabilities XI. Recycling Materials - XII. Recyclables Non-Collection Tagging System Pictured Above:Groot will utilize the latest technology in fully automated cart collections. While these automated systems are costly, Groot antici- pates future price controls through collection efficiencies and reduced lilting injuries to our drivers. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) I. Yorkville and Oswego Collection Pro¢ram A. City of Yorkville Solid Waste and Recycling Collection ORtion A Modified Volume Based Pro garn - Residents will receive weekly curbside collec- tion of household solid waste limited to a 95, 65 or 35 gallon cart. The customer will be given a choice of the size cart they prefer, if the customer fails to inform the contractor of their se- lection, they will receive a 95 gallon cart as a default. Each disposal unit beyond the refuse cart shall require the use of a pre-paid sticker to allow for collection. Stickers will be availa- ble at a rate of$1.00 each. The collection of one bulk item will be permitted each week. The unlimited collection of recyclable material shall be included in this program with one 95, 65 or 35 gallon recycling cart. The customer will be given a choice of the size cart they pre- fer, if the customer fails to inform the contractor of their selection,they will receive a 65 gal- lon cart as a default. Option B Modified Volume Based Program—Collection of household solid waste and recy- clables shall mirror that which is under option A, however all revenue collected from the sale of recyclables material, less material processing costs, shall be the property of the City. B. Village of Oswego Solid Waste and Recycling Collection Option A Unlimited Program—Residents will receive weekly curbside collection of unlimited household solid waste which must be placed in containers not to exceed 33 gallons or 50 pounds in weight. A discounted rate shall be offered to senior residents within the Village limits as outlined under our cost proposal tab. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) Option B Modified Volume Based Program—Residents will receive weekly curbside collec- tion of household solid waste limited to 2—33 gallon containers not to exceed 50 pounds in weight. As an alternate option, residents may rent a 65 gallon cart for the rate outlined under our cost proposal tab. A discounted rate shall be offered to senior residents within the Village limits. Option C Modified Volume Based Program—Residents will receive weekly curbside collec- tion of household solid waste limited to a 95, 65 or 35 gallon cart. The customer will be given a choice of the size cart they prefer, if the customer fails to inform the contractor of their se- lection, they will receive a 95 gallon cart as a default. Each disposal unit beyond the refuse cart shall require the use of a pre-paid sticker to allow for collection. Stickers will be availa- ble at a rate of$1.00 each. Options A, B and C shall include the unlimited collection of recyclable material with one 95, 65 or 35 gallon recycling cart. The customer will be given a choice of the size cart they prefer, if the customer fails to inform the contractor of their selection, they will receive a 65 gallon cart as a default. Groot understands that all revenue from the sale of recyclables up to the ini- tial 200 tons each month shall be retained by Groot. All revenue from the sale of recyclables above 200 tons each month collected on an annual average will be split between the Village and Groot at a rate of 50%throughout the term of the contract. C. Yard Waste Collection Programs City of Yorkville—All eligible households located within the City shall be provided weekly yard waste and bundled brush collection in an unlimited amount. All yard waste materials must be placed in"Kraft"paper bags sold specifically for the collection and disposal of yard waste. All bundled brush out for collection shall be bundled with biodegradable natural fiber twine and shall not exceed 4 feet in length, with each bundle not to exceed 50 pounds in weight. The season for the collection of yard waste shall begin on the first collection day of April and end on the last collection day of November each contract year. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) Village of Oswego–All eligible households located within the Village shall be provided weekly yard waste and bundled brush collection. All yard waste materials must be placed in "Kraft"paper bags sold specifically for the collection and disposal of yard waste. All bundled brush out for collection shall be bundled with biodegradable natural fiber twine and shall not exceed 4 feet in length, with each bundle not to exceed 50 pounds in weight. Each paper bag or bundle of brush must have a yard waste sticker attached prior to collection. Stickers will be available at a rate of$1.00 each. The season for the collection of yard waste shall begin on the first collection day of April and end on the last collection day of November each contract year. 5. E-waste Items As of January 1, 2012, electronics such as televisions, computers—desktop or laptop, comput- er monitors, keyboards, facsimile machines, recorders, digital music players, digital video disc players, video game consoles, small scale servers, scanners, electronic mice, digital converters, cable receivers, satellite receivers and digital video disc recorders will need to be disposed of in a manner consistent with the enacted Illinois E-waste Act. By law, haulers are not permitted to mix a-waste with refuse or other waste materials, thereby requiring a special pick-up. Please see below choices for which Groot is affording the City: A. For a fee, residents will be able to contact Groot and request a special pick-up in the amount of$30,which includes 6 items to be collected. B. Add $0.25 per resident per month to the rate found in Appendix 1 for free curbside collec- tion upon appointment. Groot Industries, Inc. 8 CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) 6. White Goods (Appliances) White goods are defined as follows: Any domestic and/or commercial large appliance which contains CFC or HCFC refrigerant gas, PCB containing capacitors, mercury switches, or other hazardous components. Examples include, but are not limited to, refrigerators,freezers, air conditioners, ranges (both electric and gas), dehumidifiers, water heaters, furnaces, ovens, humidifiers, water softeners, trash compactors, and other similar large appliances. Groot will provide collection of such items on a weekly basis with residents calling to schedule a special collection. D. Amnesty Day Groot will provide a Clean-up Day in the spring and fall of each year, the dates to be mutu- ally agreed upon between the City and Village and Groot. Service shall be provided on the same day as the residents normal collection day. Groot will collect white goods, additional bulk items, and up to 4 automobile tires, all rims must be removed. Groot Industries, Inc. groot.c CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) E. Christmas Tree Collections Groot Industries will collect Christmas trees through the second full week of January on an annual basis at no additional cost. F. Billing& Special Services 1. Billing of Services Groot will bill the City & Village monthly, in advance for residential refuse and recy- cling services outlined in this request for proposal. Groot requests the City & Village provide a current detailed residential listing of each residential unit prior to the service start date, if Groot is awarded the collection agreement. 2. City Facilities & Special Events As identified in Exhibit B, Groot will provide refuse and recycling collections for the City's &Village's facilities indicated: 1. Yorkville City Hall &Police Department, 800 Game Farm Road 2. Yorkville Public Works, 610 Tower Lane 3. Yorkville Library, 902 Game Farm Road 4. Yorkville Parks and Recreation Satellite Office at Old Post Office, 201 W Hydraulic Avenue Groot Industner, Inc: groot CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) 5. Yorkville Parks and Recreation Riverfront Administrative Building, 301 E Hydraulic Avenue 6. Yorkville Parks and Recreation Riverfront Program Building, 131 E Hydraulic Avenue 7. Yorkville Beecher Center, 908 Game Farm Road 8. Yorkville REC Center, 202 E Countryside Parkway 9. Oswego Public Works, 100 Theodore Drive 10. Oswego Police Department, 3525 US Route 34 11. Oswego Village Hall, 100 Parkers Mill The Village of Oswego will be charged a rate of$50.00 per ton on the disposal of landscape and street sweeping refuse for roll-off services. H. Residential General Routina A. Yorkville & Oswego Service Routing Groot is proposing to collect all residential households within the current five day per week schedule,Monday through Friday. We are expecting to service approximately 14,200 residential units in total between both the City & Village. Our intention is to mirror, as best we can, the current service areas as identified by each service day with some possible minor adjustments. Please see Exhibit A for more information. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) B. Hours of Collection and Holiday Service The City & Village can expect collection vehicles to arrive in town at six a.m. and remain until three to four o'clock in the afternoon. Extra collection vehicles will be supplied as needed when weather or traffic concerns indicate any route or routes will be substantially delayed. Our present agreement with our employees bargaining unit observes the following holidays: • New Year's Day Labor Day • Memorial Day Thanksgiving Day • Independence Day Christmas Day During the week of a holiday, including holidays which fall on a Sunday, each succeeding collec- tion day following a holiday will be serviced one day behind the regular schedule. There will be no household collection on Sunday. If a holiday falls on a Sunday, it will be observed on Monday, delaying service by one day for the remainder of the week. IH. Residential Equipment A.Waste Collection Vehicle Specifications and Special Features We have a chassis/body combination that is best suited for densely populated areas and provides us with exceptional maneuverability and flexibility. These state-of-the-art refuse, recy- cling and landscape waste trucks are highly beneficial in navigating the streets that exist within the City& Village. All equipment within the City& Village are uniformly painted, washed and main- tained regularly to ensure a neat and clean appearance. Collection vehicles are equipped with optional equipment to aid in both safety and efficiency. All vehicles are equipped with strobe type lights and rear view vision cameras for increased safety. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) IV. Vehicle Maintenance Procedures A. Residential Maintenance Procedures Groot Industries presently utilizes our own complete maintenance facilities in West Chicago for ser- vicing our residential collection equipment. Capabilities include: • Welding and fabrication •Major engine and transmission overhauls •Hydraulic hose fabrication and repair •Body and chassis restoration l" wwh. We operate our maintenance facility 24 hours per day .+ adhering to strict preventative maintenance procedures. _ 9 All equipment is maintained following the Department of Transportation standards. T V. Driver Oualifications A. Experience Requirements Groot Industries requirements for driver personnel are as follows: 1. Minimum of one (1) year experience in the operation of 50,000 lb. gross vehicle weight rated waste collection vehicles. 2. Complete D.O.T. and C.D.L. certification. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) B. Safety Training and Driver Certification All Groot Industries, Inc. employees performing driving, maintenance, or labor functions are re- quired to attend monthly safety meetings specific to their line of work. Personnel will receive training and follow-up reviews in: 11 Operational Procedures t Customer Interaction 11 Equipment Familiarization n Health and Safety Procedures Defensive Driving Techniques v When new drivers begin their association with Groot, a minimum of two (2)weeks on-site training specific to the area of service is required to orient the driver. In addition, employees participate in a quarterly awards program sponsored by Groot which promotes constant awareness and ultimate- ly safer and better quality service for our customers. C. Driver Appearance All employees performing driving, maintenance or labor functions are required to wear company issued uniforms while on duty. Uniforms identify the employee's name, company affiliation, and are maintained in a neat and orderly appearance. VI. Service Implementations & Developments A. In-Town Supervisor Availability Groot Industries will utilize a full-time supervisor for the City of Yorkville and the Village of Oswego and collections will be supervised each week. Duties in- clude assisting drivers in servicing their routes and be- ing immediately available to customers who encounter any service problems. Resident questions or concerns are fielded promptly on the spot, drastically reducing many calls the City & Village may encounter. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) B. Expansions & Improvements—Pollution Control Initiatives Improvements are continually made within Groot Industries operations and external expansion op- portunities are investigated,monitored and implemented upon thorough research completion. An example includes Groot's utilization of CNG, Compressed Natural Gas, for collection vehicles within our fleet. The implementation of these vehicles substantially reduces Groot's carbon foot- print. Recycling capabilities are also reviewed regularly to continue Groot Industries plan in considera- bly reducing landfill usage and increasing community knowledge. The Groot website is available 24 hours a day, 7 days a week for informational bulletins and our customer service department is provided with information in order to assist residents of the City and Village. VII. Service Ouality Assurance A. Office Procedures Groot Industries staffs its customer service and operations office from 7:00 am to 5:00 pm Monday through Friday, and Saturday from 7:00 am until 12:00 pm. Outside of the above stated times, we employ full voice mail capability to specific personnel or operational areas. Cus- tomer Service representatives are All GR– oO trained in the following areas: CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) 1. Extra Service Requests 2. Acceptable &Non-acceptable Waste 3. Recycling Program Education 4. Yard Waste Rules &Regulations 5.Residential Billing Inquiries B. Drivers End-of-day Service Review Every morning drivers are required to meet with the Residential Supervisor. Drivers will re- ceive instructions on scheduled extra service requests for their route, any equipment changes, and special routing demands. To ensure the highest level of service throughout the day, drivers must report in via radio whenever leaving their respective service area. Particular emphasis is placed on communica- tions prior to finishing their route at the end of the day. By closely supervising the routes pro- gress near its termination, adjustments can be made readily with adjoining routes to handle any late service requests, or cover routes which may be running late. s" CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) VIII. Emergency Contingency Plan A. Public Health and City Requests In order to protect the public health, safety and welfare, Groot will respond to requests from the City of Yorkville and the Village of Oswego to collect debris left in unusual cir- cumstances. We provide the necessary equipment and personnel to respond to your re- quests for an agreed upon rate for collection and disposal. Groot will agree to provide nec- essary collections in the event of a natural disaster in the City or Village (i.e. tornados, floods)when declared by the State or Federal Government. B. Weather Considerations and Contingency Plans In cases of severe weather, where service becomes problematic due to heavy snows, rains or wind damage, Groot Industries has the resources to address and remedy the resulting waste-related problems. Due to the high concentration of equipment we will have operat- ing around the City and Village, we are able to draw upon many other collection vehicles to assist the City's and Village's residential units. We routinely make sure auxiliary per- sonnel are available during the winter months, and as a matter of course, maintain an ade- quate amount of spare collection vehicles. IX. Compressed Natural Gas (CNG)Vehicles Currently, Groot has begun to utilize collection vehicles that run solely on Compressed Natural Gas (CNG). We have begun a conversion of incorporating CNG collection vehicles as older die- sel trucks are retired. Trucks which run on CNG are quieter and emit 80% less pollution than pre- 2007 diesel engines. Please refer to the "Groot Green" section within this proposal for more of Groot's green initiatives in the fixture. CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) X. Recycling Capabilities Groot Industries will provide the City of Yorkville and the Village of Oswego a recycling"program that combines both paper and commingled material at the curbside for processing. We currently utilize an automated processing system that separates the paper(fibrous) from the commingled(non-fibrous)recy clable material. XI. Recycling Materials Groot will collect any of the following recyclable items: Non-paper Items -Cloudy white HDPE plastic milk&water jugs. -Colored HDPE plastic blow-molded containers -PETE I &HDPE 2 plastic blow-molded containers. -LDPE 4&FTDPE soft plastic 6& 12 pack rings -Brown,green,and clear glass containers. -Aluminum-formed containers/wrap. -Empty paint cans and lids. ' r -Bi-metal food and beverage cans. -Empty Aerosol cans. -Aseptic and gable topped packaging such as milk cartons,juice boxes,etc. -Any other plastics numbered one through seven, »� s but not previously mentioned. -6& 12 Pack plastic rings. .f r -Formed steel food containers. ,, J� CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) XI. Recycling Material (continued) Groot will collect any of the following recyclable items: Paper Items -Corrugated cardboard. -Chipboard(Paperboard)(to include brown or gray box board or paperboard,cereal boxes,shoe boxes,paper towel cores,etc.). -Newspaper(ONP)(to include all Supplements). -Magazines and catalogs(glossy&non-glossy)(to include stationary,notebook paper,post-it notes, computer paper,typing paper,Flyers,greeting cards,file folders,and all envelopes(with&without windows). -Telephone directories. -Wet strength carrier stock(to include paper board used for refrigerated and Frozen items). -Frozen food packages. -Brown Kraft paper bags. Qw dW- a .a` G CITY OF YORKVILLE & VILLAGE OF OSWEGO RESIDENTIAL OPERATIONAL APPROACH (CONTINUED) X11. Recyelables Non-Collection Tae¢inn System Below is an example of the tagging system that will be used for non-collection of recyclables. NON-d"Almomw IC Dear Customer: Sorry, we could not pick up your TRASH Date ❑ Sticker required. ❑ Exceeds weight limit. ❑ Improper container/bags. ❑Yardwaste mixed with garbage. ❑ Hazardous or flammable materials. RECYCLABLES ❑ Recyclables & non-recyclable waste mixed. ❑ Items are not included in recycling program. YARDWASTE ❑ Sticker required. ❑ Exceeds weight limit. ❑ Brush MUST be tied in 4' bundles. ❑ Improper container for YARDWASTE, OTHER ❑ Electronic waste requires special pick up, CALL. ❑ Building materials require special pick up, CALL. ❑ Appliances require special pick up, CALL. ❑ Carpet must be cut into manageable 4' bundles. ❑ Oversized Container Containers Must Be 35 Gallons or Less. ❑ Please contact our offices for service. ❑ Service suspended for non-payment, CALL 0,rICE. J&Please respond to the concerns marked above. e will be happy to pick up on your next service• A GROOT INDLISTR!'cS GROOT 800-244-1977 r www.groot.coni Grootlndustries, Inc. wwzvgroor.com GROOT GREEN Groot Industries, Inc: "I GREEN INITIATIVE Environmental Stewardship Groot Green, More than a Color Recently, we were taken aback when one of our larger customers called and asked, "So, what's GROOT doing to "Go Green?" You see, we believe we have been "Green" for decades. But to set the record straight the following facts apply to Groot Industries' efforts with regard to our environmental steward- ship. Please note the"firsts". 1986 — Groot Industries spearheaded the first curbside recycling programs in northern Illinois through multiple pilot programs and within four years expanded them to incorporate its entire residential customer base. 1989 — Groot.Industries built the first Midwestern MRF (Material Recovery Facility) capable of separat- ing plastics into four different types: glass by color, tin, steel and aluminum. In addition, a second pro- cess to sort newspaper,junk mail,phone books and magazines was incorporated. This allowed our collec- tion vehicles to be of the"two"sort variety instead of six to eight, saving tremendous amounts of time and fuel and making the collection of recyclables more economical. 1997 - Groot Industries designed.and built the first SINGLE STREAM material recovery facility in the Midwest in conjunction with its Primary Waste Processing Facility. The single stream facility allowed us to mechanically separate the paper products from the other recyclables. This process allowed us to use the same type of vehicles used for the collection of waste as we use for recycling; two compartment spe- cialized trucks were no longer required. Our primary waste processing facility also gave Groot Industries the ability to process "Blue Bag" recyclables which was a process required by the City of Chicago for a time. This system further can recycle about 10% of"raw"waste which flows through the facility. 2005 - Groot industries began experimenting with alternate fuels in order to decrease our carbon footprint and search for ways to power our vehicles more economically and were the first waste and recycling com- pany in Illinois to start using BIO-Diesel fuel. GREEN INITIATIVE (CONTINUED) 2007 — 100% of our residential, recycling, commercial and industrial collection vehicles operate on BIO- Diesel, the first in the Midwest. 2008 — Groot Industries makes a commitment to start converting its recycling fleet to operate on Com- pressed Natural Gas (CNG). CNG is over 80% less polluting than pre-2007 diesels. ONE diesel engine idling is louder than TEN natural gas engines idling together. 2009 —Groot Industries works with Mack Trucks to build the first 20 CNG trucks to come off their lines. We then proceeded to build a CNG refueling station for our fleet; and now, we are the first waste industry company in the Midwest to start operating on compressed natural gas. 2010— The Clean Cities Coalition is an organization funded by the United States Department of Energy. Every year they evaluate organizations and people that best embody their mission by the use of alternative fuels. The "Clean Fuels Champion" award has been given to congressmen, businesses and local govern- ments that stand out by going above and beyond in promoting or implementing alternate fuel vehicles and alternate fuels. Groot Industries is honored to accept the 2010 "Clean Fuels Champion" award for what we have accom- plished in the arena of compressed natural gas (CNG). We first made the commitment to start converting our fleet in 2008 and we now operate more CNG vehicles in the Midwest than any other company wheth- er they be public, private or governmental. Groot Industries will continue to be on the forefront of progressive energy-efficient methods for operating its fleet. 1 ay G Every Day = GREEN INITIATIVE (CONTINUED) 2011 — Groot Industries is honored to accept the Partnership Award for Innovative Energy Solutions for our accomplishments in the arena of compressed natural gas (CNG). This award was presented by the Energy Solutions Center, a non-profit organization of energy utilities and equipment manufacturers that promotes energy-efficient natural gas solutions and systems. This year, in addition to continuing to purchase more CNG-powered collection vehicles, we have doubled the size of our fueling station capabilities. We also have included, with the expansion of our facilities, a secondary station to provide fuel for outside customers. This expansion will provide the much-needed infrastructure to promote and support the use of CNG by other types of transportation and service compa- nies. 2012—Groot Industries' fleet consists of 40 CNG trucks operating on a daily basis,making Groot Indus- tries' CNG fleet the largest in Illinois. GROOT GREEN has always been more than just a color to us. It is the cornerstone of our attitude with regard to how we value our environment. h ROO V ' 7JJJYW.,TTOAGA1lI,7 ��oatlt�rlurtzzes, Inc. PROPOSAL CONTRACT FORM & CERTIFICATIONS United City of Yorkville and Village of Oswego IV. PROPOSAUCONTRACT FORM ***THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES, Entire Block Must Be Completed When A Submitted Bid Is To Be Considered For Award PROPOSER: Groot Industries , Inc April 6th , 2012 Date: Company Name 2500 Landmeier Road Email Address Street Address of Company Josh Molnar Elk Grove Village , IL 60007 Contact Name (Print) City, State, Zip 773 - 242 - 1977 24-Hour Tel hone Business Phone w 773 - 601 - 8639 Si Partner Or Fax Sole Proprietor Larry Groot , President Print Name & Title A Corpora on ee Brandsma , Secretary Sigaatuie of Corporation Secretary CITY OF YORKVILLE or VILLAGE OF OSWEGO , ATTEST: Authorized Signature Title Signature of City/Village Clerk Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above. 34 United City of Yorkville and `Tillage of Oswego VENDOR W=9 REQUEST FORM The law requires that we maintain accurate taxpayer identification numbers for all individuals and partnerships to whom we make payments, because we are required to report to the I.R.S . all payments of $600 or more annually. We also follow the I.R. S . recommendation that this information be maintained for all payees including corporations. Please complete the following substitute W=9 letter to assist us in meeting our I.R. S . reporting requirements. The information below will be used to determine whether we are required to send you a Form 1099. Please respond as soon as possible, as failure to do so will delay our payments. BUSINESS (PLEASE PRINT OR TYPE): NAMEt Groot Industries , Inc ADDRESS* 2500 Landmeier Road cmeo Elk Grove Village STATE: Illinois ZIPt 60007 PHONES 773 - 242 - 1977 FAXS 773 - 601 - 8639 TAX ID #(TIN)S 36 - 2427731 (If you are supplying a social security number, please give your full name) RE rr TO ADDRESS (IF DIFFERENT FROM ABOVE) : NAM9 ADDRESS: C1TYS STATE$ ZIP; TYPE OF ENTITY (CIRCLE ONE) : 91ndividual Sole Proprietor •Government Agency •LLP (Limited Liability Partnership) •LLC (Limited Liability Corporation) • Medical •Partnership •Chadtable/Nonprofit rporate •Other (Please describe) SIGNATURE: w Larry Groot , President oe DATE: Y 2 _. 35 • { • { : :i A l 1 1 1 4 ML , MEE 1 - 1 solo 0 • • 1 { • Eke • • t • a A I 1 1 1 1 1 1 t 1 • • ' ! a • • • • 1 IL-i • —1 tt 11 � 11 • • 11 1 • • 1 1 — - ' • 1 11 1 • . 1 . 1 1 1 1 1 : f • • 1 ' ' t 1 1 I v11;pj %1MVs41pd • 1 • 1 re M to I oil 61ALO—Its ' • ,111 t 1 t 11 : 1 1 : 11 • { � • t 1 � • t { 1 • 1 1 � 1 • 1 t t - • 1 1 : 1 :: • 1 1 - • : 1 1 / 1 =f1 • • • 1 1 11 • • =ti v m • 1 : 1 • f • 1 i I1 / 11 1 • 1 / 1 1 11 • t — • 1 A :�: • • 1 { 1 . • • • : 1 • 1 f • 1 • { • • : • 1 1 • t f f { 1 { 1 1 :ill / { wK : 1 t f f : 1 1 ! 1 { ' : II • 11 { 4 1 ! • f !J 11 ' • f • -i 1 1 :f a A 1 :ti 1 1 { 1 t 1 1 1 • I 1 • 1 1 1 I f � • I11 al 1 • al • 1 : • • • • 1 • 1 1 1 • • • 1 707mrs 1 • 1 • : I • • t • • { kdljdj • { 1 WIN ;:11% 041s] WjI is " • A11 = 1 • • : 1 • • r • : 1 1 . / • : 1 : 'a 11 1 1 : / • III 1 1 t United City of Yorkville and Village of Oswego PIt.OPOSER'S CERTXFICATION (page 2 of 3) Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. w BY: Larry Groot , Presi ent Propoftes Authorized Agent 3 1 a 2 4 2 1 7 1 7 3 1 1 FEDERAL TAXPAYER IDENTIFICATION NUMBER Or n/ a Social Security Number Subscribed and sworn to before me OFFICIAL SEAL this "/ day of Arill 2 0/Z ANGELICA M OTERO [NMOT ARY PUBLIC . STATE OF ILLINOIS COr,�r�ISS10N EXPIRES 05/15/12 ` Notary blic) (Fill Out Applicable Paragraph Below) (a) Corporatlon The Proposer is a corporation organized and existing under the laws of the State of Illinois , which operates under the Legal name of Groot Industries , Inc , and the full names of its Officers are as follows: President: Larry Groot Secretary: Lee Brandsma Treasurer, John Garrity and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) ftftnthlp Signatures and Addresses of All Members of Partnership , n/ a 37 United City of Yorkville and Village of Oswego PROPOSER'S CERTMCATION (page 3 of 3) n/a The partnership does business under the legal name of n/a which name is registered with the office of n/a in the state of n/a (c) Sole Froaddar The Supplier is a Sole Proprietor whose full name is: n/a and if operating under a trade name,said trade name is: n/a which name is registered with the office of n/a in the state of n/a S. Are you willing to comply with the City's and Village's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name "ible & Cahill Agent Lori Noggle Street Address 2300 Cabot Drive, Suite 100 City, State,Zip Code Lisle, IL 60532 Telephone Number Me affirm that the above certifications are true and accurate and that Uwe have read and understand them. Print Name of Company: Groot Industries, Inc Print Name and Title of Authorizing Signature: Larry Groot, President Signature: Date: 38 Grootlndus#ies, Inc. wuw.groozcom COST PROPOSAL & APPENDIXES 1 - 6 United City of Yorkville and Village of Oswego APPENDIX 1 GENERAL PRICE QUOTATION SHEET See attached spreadsheet 39 MENEEMEMEMENEMW Mayl,2013to Mayl,2014to May 1.2015 to May 1.2026 to M&MMEMMMM. April 30,2014 April 30,2015 April 30,2016 APHI 30,2017 PI-0 33 gal.tote: $19.10 33Vl.WW $20.06 33gal.tote: $21.06 33 gal.tole: $2].12 33,1.tte: $23.22 Yorkville Option A only 65 gal.tote: $19.10 65,Ltote: $20.06 0gal.tote: $21.06 65ga1.tote: $22.12 65 gal.tote: $23.22 %'Ltote: $19.10 96pl.tote: $20.06 %gal.tote: $21.06 96gat.tote: $22.12 %gal.tote: $23.22 33 gal.t ote: $20.75 33 gal.late: $21.79 33gaLbte: $23.88 33gal.tote: $24.02 33 gal.tote: $2.5.22 Yorkville Option B Only 65 gal.tote: $20.75 65 gal.tote: $21.79 65,Ltote: $21.88 65 gal.lole: $24.02 65 gal.tote: $25.22 %gal.tote: $20.75 96 gal.tote: $21.n %gal.tote: $22.88 %gal.tote: $24.02 %gal.tote: $25.22 Oswego Opticm Aanly Resident: $18.75 Resldent $19.69 Resident $20.0 N/A N/A N/A N/A 3 year term Senior: $15.00 Sanlar $15.75 Senior. $1654 N/A N/A N/A N/A 2-33 gal.owner. $18.00 2-33 gal.owner. $30.% 2-33gal.owner. $1985 N/A N/A N/A N/A Oswego Option B Only fiS gaL mno-aawmte: $250 65,l.o.nt.rI rtote: $250 65 gal.can[nctor[ote: $250 N/A N/A N/A N/A 3,.rterm 2-33 gal.owneq senior. $14.40 2-33 gal.owner,senior. $15.11 2-33 gal.owner,senior. $15.BB N/A N/A N/A N/A 0 gal.mmrettor tote,senior $2.50 65 gal.mnereor tote,senior. $250 65 gal.mntracbr fate,xniar. $2.50 N/A N/A N/A N/A 33gal.tate: $19.00 33gal.tate: $19.95 33 gal.tote: $20.95 N/A N/A N/A N/A 65gal.tats: $19.00 65gal.tate: $19.% 65 gal.tat.: $m.% N/A N/A N/A N/A Oswego Optlonconly 968a1.mro: $19.00 %gal.tate: $19.% 96ga1.rote: $20.95 N/A N/A N/A N/A 3yearterm 33 gal.rote,senior. $15.20 33 gal.tote,union.. $15.% 33gal.tote,eenbr: $16.76 N/A N/A N/A N/A 65 gal.tot,tanker. $15.M 65 gal tote,senior: $15.% 65gal.totesenior. $16.76 N/A N/A N/A N/A 96 gal.tot,seni0r. $15.20 %gal rote,senior. $15.% %gal.rote,tanker. M76 N/A N/A N/A N/A Oswego Option A Only Resident $17.25 Resldent $18.11 Resldent $19.02 Resident: $19.97 Realdeot: $20.97 5 year term Senior resident: $13.80 Senlormsiderd, $14.49 Senlorresident $15.21 Senlormsident $15.0 Seelorbsldent $16.77 2-33gal.owner: $16.75 2-33 gal.owner: $1759 2-33 gal.owner. $18.47 2-33 gal.owner $19.39 2-33ga1.owner: $2036 Oswego option 8 only 65 gal.convector mt.: $2.00 65 gal.contractor tote: $2.00 65 gal.contractor tote: $2.00 65 gaL camnador tote: $2.00 O'Loomnctortote: $100 5 year term 2-33 gal.owner,senor. $13.40 2-33 gal.owner,senior: $14.47 2d3 gal.owner,senior. $14.77 2-33 gal.owner,senior. $1551 2-33 gal.owner,senior $1629 O rail.mmncto-tot,senbr $200 65 gal mnlreclor tote,xniar. $2.00 65 gal.mnmact«tote,senor. $2.00 65 gal.mtdrMwbte,senior. $200 65 gaL comracbr tote,xnlor. $2.00 33gaLbm: $17.50 33 gal.tote: $18.38 33 gal.tote: $19.29 33gal.tam: $20.26 33ga1.tale: $21.27 65 gal.tote: $17.50 65 gal.tote: $18.38 65gal.tale: $19.29 65 gal.tote: $20.26 65 gal.tote: $21.27 Oswego Option C Only 96gaLtMe: $17.50 96 gal.tote: $10.30 96,1.tote: $19.29 96gal.tote: $20.26 %gal.tote: $217 sverwvrm 33 gal.tote,aenbr $14.00 33 gal fate,senior. $14.70 33 gal.tam,senior. $15.44 33'Ltate,xnbr. $16.21 33 gaL rote,xnfor. $17.02 65 gal.tote,tanker. $14.00 65 gat rote.senior. $14.70 65 gal.tote,xenon $ts.44 65gal.tole,tanior. $16.21 65 gal.rote,senior. $17.02 %gal.tote,xnior $14.00 %gal.late,tanker. $14.70 %gaL tam,unbr: SO.44 %pl.ble,xnlcr. $16.21 %gal.tote,senior. $17.02 May 1,2014 to May 1,Z015 to May 2,2016 to April 30,2015 April 30,2016 April 30,2017 Joint proerams(same Naulcrl York 33 ga L tote: $18.90 York 33 gal.tote: $19.85 York 33 gal.tote: $20.84 York 33 pl.tote: $21.88 York 33 gal.tote: $2297 Yorkville Option A(Syron)and York 65 gal.tote: $18.90 York 65 pl.tote: $19%5 York 65 gal.tote: $2084 York 65 gal.tote: $21.88 York 65 gal.tote: $22.97 Ozwego Option A,3year York%gal.tote: $18.90 York%gal.tole: $1985 York%vLeate: $2084 York%gal.we: $2188 York%gal.tote: $229'2 Osw resident $18.55 Omrssld roo $0.48 Omresident $20.45 N/A N/A N/A N/A Osw senior: $14.84 Ozw senior: $15.58 Omsenlor: $16.36 N/A N/A N/A N/A York 33 gal.tote: $18.90 York 33 gat tote: $19.85 York 33 gal.tote: $20.84 York 33 p1.tote: $21.88 York 33 gaL tote: $2297 Yoh 65 gal tote: $18.90 Yorkogal.tote: $19.85 York 65 gal.test: $20.84 York65pl.tate: $21.88 Yoh 65 pl.Late: $2197 Yorkville Option A(Yyear)and York%pLtow: $18.0 York%gal.tote: $19.85 York%pl.tote: $2084 York%pLmte: $21.88 Yah%pl.tote: $2297 Oswego Option 8,3year Om2-33 Wl,awrer. $17.80 Om2-33pl.swrwr. $18.69 Om2-33pl.owner. $19.62 N/A N/A N/A N/A 0sw6 ,Locrn[ractortow: $150 Om65gal.mntractortote: $250 0m65pl oorroactortow: $2SO N/A N/A N/A N/A Om 2-33 gal.owner,senior. $14.24 Om 2.33 pl.owre,senior. $14.95 amt-33 gal.owner,senior: $15.70 N/A N/A N/A N/A Om 65 gal.rant.tote,senior. $2.50 Om 65 gal.mrg,tote,senior: $250 Om 65 gal.ont tat,senior: $250 N/A N/A N/A N/A York 33 gal.tote: $18.90 York 33 gal.tote: $19.85 York 33 gal.tote: $20.84 York 33 .I.tote: $21.88 York 33 gal.tote: $22.97 Yoh 65 gal.tote: $18.% York65galtote: $1985 yo-ko'Llote: $20.84 Yoh 65 gal.tote: $2188 Yoh 65 pl.tote: $2297 York%pl.tote: $Mm Yark96W1.WW: $1985 york%pLtots: $20.84 York%gad.tote: $2188 York%gal.tote: $2297 Yorkville Option A(Syear)anal Om33pl.wbr $12.80 Om 33 p1.tote: $19.74 Om 33 gal.tote: $20.73 N/A N/A N/A N/A Oswego Option C,3year Om 65 gal.tote: $18.80 Om 65 gal.lost: $19.74 Om 65 pl.tote: $20.73 N/A N/A N/A N/A Om 96 gal.tote: $18.80 Osw%pl.tote: $19.74 Om%pl.tote: $20.73 N/A N/A N/A N/A Om 33 gal.tote,senior. $15.04 Om 33 gal.Late,senior Mn Om 33 gal.rate,senor. $1658 N/A N/A N/A N/A Om 65 gaL tote:,senior $15.04 Om 65 gal.We:,senior $15]9 Om 65 gal.tole:,senior $1658 N/A N/A N/A N/A Om 96 gal.tat,senior. $15.04 Om 96 gal.tote,senor. $15.9 Om%gal.tote,senor. $1658 N/A N/A N/A N/A York 33 W1.tote: $20.55 York 33 gal.tote: $215B York 33 gal.tote: $22.66 York 33 gal.tote: $23.79 York 33 gal.tote: $24.98 Yorkville Option B(5-year)and York 65 pl.tote: $20.55 York 65 gal.tote: $2158 York 65 gal.tote: $22.66 York 65 gal.tote: $23.79 York 65 gal.tote: $24.98 Oswego Option A,3-year York 96 gal,tote: $20.55 York96gal.tow: $2158 York%Pd.tote: $22.66 York96,.Ltaite: $23.9 York 96 gal.tote: $24.98 Omnuosnt $1855 Om resident: $19.8 Om resdent $20.45 N/A N/A N/A N/A Omterior. $14.84 Oswsenbr. $1558 Oswstnicr. $16.36 N/A N/A N/A N/A York 33 gi tote: $20.55 York 33 gat.tote: $2158 York 33 gal.tote: $22.66 York 33 gal.tote: $23.9 York 33 pL rate: $24.98 York 65 gal.tote: $20.55 York 65 gal.Late: $21SB York 65 gal.tote: $22.66 York 65 gal.tote: $23.9 York65gal.stte: $2..% Yorkvllie Option B(Syear)and Yark%gal.tote: $20.55 York 96 gal.Late: $2158 York%gal.tote: $22.66 York%gat,tote: $23.79 Yorkm'd.tote: $24.98 Oswego Option B,3year Om 2-33 gal.Dander. $P80 Om 2-33 gal.owner $12.69 Osw2-33gal.cwrer: $19.62 N/A N/A N/A N/A Om 65 gal.mntraotor tote: $250 Om 65 pl.mnt.Mr tote: $250 Om 65p1.codirector tote: $250 N/A N/A N/A N/A 0.2-33 gal.owes,senior. $14.24 Om 2-33 gal.awre,cendar: $14.% amt-33 pl.owner,senor. $15.0 N/A N/A N/A N/A Om 0 gal.mnl.tote,senior $250 Om 65 p1.corn.tote,senior. $250 Om 65 gal.mist tot,senor. $250 N/A N/A N/A N/A York 33 W1.tote: $20.55 York 33 gal.Late: $2158 York 33 gal.tote: $22.65 York 33 p1.Late: $23.79 York33gal.tate: $24.98 York 65 gal.tote: $20.55 York 65 gal.totn: $2158 York 65ga1.tote: $22.66 York 65 gal.tote: $23.79 York a gal.tote: $24.98 York 96 gal.tote: $20.55 York96gal.tale: $2158 York%gal.tote: $22.66 York%gal.tote: $23]9 York 96 Wl.tote: $24.98 YarkNlk Option2(Syear)and Om33pLstte: $18.80 Om33gaLtate: $19.74 Om 33 Wl.tote: $20.73 N/A N/A N/A N/A Owego Option C,3year Om65pl.mte: $12.80 Om 65 gal.tote: $19.74 Om 65 Wl,tote: Mn N/A N/A N/A N/A Om%pl.woo $18.80 Osw%gal.late: $19.74 Om%gal.tote: $20.73 N/A N/A N/A N/A Om 33 gal.tote,senor: $15.04 Om 33 gal.tats,senior. $15.79 Om 33 gal.tote,senior: $16.58 N/A N/A N/A N/A Om 65 gal.tote:,senior $15.04 Om 65 pl.tote:,senior $15.79 Om 65 gal.tote;..[or $16.58 N/A N/A N/A N/A Osw96pl.wde,senbr: Mika Om 96 gal.tote,senior. Mn Om 96 gal.tote,senior: $16SB N/A N/A N/A N/A York 33 gal.tote: $18.90 York 33 gal.tote: $19%5 York 33 gal tote: $20.24 YorlcMpl.tote: $21.88 Yak 33 gal.tote: $22.97 Y."lle Option A(".,a,)and Yak bt gal.tote: $18.% Yak 65 gel.tow: $19.85 York 65 gal.tote: $2894 Yokavl.tote: $21.88 Yak65a1.wte: $22.97 Oswego Option A,5year York 96 gal.tote: $18.90 Yak%gaLtaw: $19.85 York%gal.tote: $20.84 York%gal.tote: $21.88 York%gal.tota: $2297 Osw resident: $17.05 Omrasldent: $17.90 Oswresbent: $18.80 Oswrestdent $19.74 Osw resident: $20.72 Oswseniar: $13.W Osaunlor: $14.32 Om mnkr: $15.04 Oswsenior: $n.79 aswerdor. $16.58 YOrk 33 gaL tote: $18.% York 33 gat.too: $19.85 Yok33gal.wo: $20.84 York 33 gal.tote: $21.88 York 33 gaL tote: $2297 York 65 gaL tote: $18.9D York 65 gel.tote: $19.85 York 65 gal.tote: $31184 York 65 gal.tote: $21.88 York65gal.tow: $22.97 Yorkadlk Option A(Syear)anl York%gal.tote: $1g% Yak%gal.too: $19.85 Yok%galAote: $20.84 York%gal.tote: $21.88 York%gal.tote: $2297 Oswego Option B,5year Osw 2-33 gal.owmr. $16.55 Osw2-33al.arner. $17.38 Om 2-33 gal.owner. $]8.25 0.2-33 gaL owner $19.16 0.2-33 gal.owner: $20.12 Osw a gal.contractor tote: $200 Om 0 gal.contractor ote: $200 Oster 65 gal.contractor tote: $2.00 am 65 gal.coninacortow: $2.00 0.55 gal.wrtractor tote: $200 Osw 2-33 gal.owner,seal.,.. $13.24 Om,b33 gal.owmr,senior: $13.90 Osw 2-33 gal.owner,unior: $14.60 Osw 2-33 gal.owner,unbr. $15.33 Om 2-33 a1.owna,sender: $16.09 Om 65 gal.rant tote,m nioc $2.00 am 65 gal.coat taw,senior. $2.00 Om 65 gal.rant.tote,senior. SIM Om 65 gal.coat tote,unbr. $2.00 Osw 65 gaL cont.tote,unior. $2.00 York 33 gal.tote: $[8.90 Yarkmpl.tote: $1995 York 33 gal.tote: $2094 York 33 gal.taw: $21.88 York 33 gat.tote: $2297 York Zvi.tote: $18.% YOrka"l.tow: $19.85 Yark65gal.tow: $20.84 Yok agal.tow: $21.88 YerkoViLtate: $2297 York%gaL tote: $18.90 York%gal.tow: $NM Yak%aLtow: $20.84 Yak%'Ltow: $2198 York%ad.wle: $2297 YokaMe Opton A(Syear)aM 0sw33ga1.ww: SUM Om 33 gal.tote: $0.17 Om 33 gal.tote: $]9.07 Osw33al.tote: $20.03 0sw33gal.tow: $2103 Oswego Option C,Syear O.OpLww: $17.30 Cm fS gal.tote: $18.17 asw 65 gal.tote: $19.07 Om 6 gal.tote: $20.03 0.65 gal.low: $2103 Osw%al.tote: $17.30 asw%gal.tote: $0.17 Osw%gal.tote: $19.02 Cm%gal.tote: $20.03 am 96 gal.tote: $2103 O.33 gal.taw,unbr. $13.84 Osw33,Lpone,unlor. $1453 Oxw 33 gal.tote,enter. $15.26 Om 33 al.tote,senior. $16.02 Om 33 gal.tow,senior. $16.82 Oxw 65 gal.fate,senior $13.84 0.65 gal.tote:,enter $1453 Ox 0VI.tow:,seniar $15.26 OmO,Ltategenior $16.02 Osw 65 gal.tote:,mater $16.92 O.96 gal.tote,unior: $13.84 0.96 gal.tote,senior. $1493 Osw%al.totpunlor: $15.26 Ogatm"l.tote,enl.o $16.02 am%gal.tow,senior: $16.82 York 33 gaL tote: $20.55 York 33 gaL tow: $21.58 York 33 gaL tow: $22.66 York 33 gal.tote: $23.79 York 33 gal.tote: $24.98 Yorkville Option 6(5year)and York 65 gal.tole: $20.55 York 65 gal.tote: $2158 Yak 65 gaL tote: $22.66 York 65 gal.tote: $23]9 York 65 gal.tote: $24.98 Oswego Ootten A,5year York%gal.tote: $20.55 York%Rai.tote: $2158 York%gaL tote: $22.65 York%gal.too: $23.79 York%gal.tote: $24.98 0.resbent $17.05 Om resident: $17M Oswres6ent $:tsm Oswresklent $19.74 Osw resident $20.72 O.wnbc $13.64 Oswunkr. $14.32 Osw unbr: $15.04 Osw aenkc $15.79 O4w unbr. $16.58 York 33 gal.tote: $20.55 York 33 gaL taw: $21.58 York33gal.tote: $22.66 York 33 gal.taw: $23.79 York 33 gal.tote: $24.98 York 6 gaL tote: $20.55 York 65 gal.tow: $2158 York 65 gal.tote: $22.66 York 65 gaL tote: $23.79 Yok 65 gal.tote: $24.98 Yorkaille Opton B(Syea)apd York%gal,tote: $20.55 York%gaL late: $2158 York%gel.tote: $22.66 Yorkm VLtow: $23.79 York%gaL too: $24.9B Oswego Option B,5year Om 2.33 gal.owmr. $1655 Om 2.33 gal.owmr. $17.38 Osw2-33gal...,.. $18.25 Osw2-33a1..r.. $19.16 0.2-33'Lowner: $20.12 O.a al.oaptattor tote: $2% Om 65 gat contactor tow: $2A0 Om 655 gal.contactor tote: $2.00 Om 65 gaL wotaclar tote: $2.00 am,0 gaL motaxtw tow: $zoo O.2-33 al.awmr,molar. $13.24 Om 2-33 gal.awrer,unior. $13.% Osw2-M,Lcwrer,enkr. $14.60 am 2-M gal.owmr,enter. $15.33 0.2-33 gal.owner,unior. $16.79 am 1.cored.tote,enter. $2.00 Oew 65 a 1.corn tote,unbr: $2A0 0.6$al.avot.tote,unlw: $2.00 Osw 65 gal.cunt tote,unior: $290 Osw 65 a1.cont.tale,enter. $200 York 33 a1.tote: $20.55 York 33 gal.tow: $2158 York 33 gal.tote: $22.66 York 33 a1.tow: $23.79 York 33 a1.tote: $24.98 York 65 al.tote: $20.55 York 65 gal.tote: $2158 York 0 al.too: $22.66 York65a1.tOte: $23.79 York 65 al.tote: $24.98 York 96 gal.tote: $20.55 Yorlr%gal.tote: $2158 York96gal.tow: $22.66 York%'Loate: $23.79 York 96 a1.tote: $24.98 Yoredlle Option B(5year)and Osw33al'ww° $17.30 cm 33 al.tow: $2.17 Osw 33 al.tow: $19.07 Cm 33 al.tote: $20.03 Osw33a1.tow: $21.03 Oswego Opgon C,5year Osw85al.wte: $17.30 Olm 65 al.tow: $18.17 Om a al.tote: $19.07 Cm 65 al.tow: $20.03 Osw 65 gal.tole: $2103 Osw%aLtow: $17.30 Cm%al.tote: $18.17 Osw%al.tote: $19.07 Osxa%aLts4e: $20.03 Ose,%al.tote: $2103 Osw33al.tote,eankr: Milk; Om 33 al.tow,senior. $1453 0xw33a1.wte,senlor: $15.26 Om,33 a1.tow,eanior. $16.02 Om 33 al.tote,eNOr. $16.82 Om 65 a1.tote:,earlier $13.84 Om 65 al.tote:,unbr $1453 Oxw 65 al.tote:,molar $15.26 Om 65 a1.tote:,senior $16.02 Cm 0 al.tote:,unbr $16.82 0.%gaLtow,eanbr. $13.84 Ow 96 gal.tote,senior. $14.53 Oxw 96al.tote,senor. $15.26 Osw96gal.lote,senkr. $16.02 Om%gal.lote,unbr. $16.82 United City of Yorkville and Village of Oswego APPENDIX 2 REQUIRED RECYCLABLES TO BE COLLECTED The City requires that the Contractor shall collect the following recyclable material for the entire term of the contract. Additionally, the Contractor is encouraged to identify additional items they will be collecting, not on the current list. Required Recyclable Materials • brown paper bags • corrugated cardboard • boxes and cartons • chipboard/paperboard (to include brown or gray box board or paperboard, cereal boxes, shoe boxes, & paper towel cores) • magazines and catalogues • mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it notes, computer paper, typing paper, flyers, greeting cards , file folders and all envelopes, with and without windows) • newspaper (including all supplements) • telephone books • wet strength carrier stock (to include paper board used for refrigerated and frozen items) • frozen food packages • aerosol cans • aluminum cans and foil • formed aluminum containers and wraps • aseptic packaging and gable top containers • formed steel containers • glass bottles and jars (brown, green, and clear) • plastic containers (colored or cloudy white HDPE milk, juice and/or water bottles, jars and jugs) • all plastic containers # 1 through #5 and plastic containers #7 • LDPE and HDPE soft plastic six (6) and twelve ( 12) pack rings • steel cans • steel paint cans and lids • household batteries Other Recyclable Materials Proposed by Contractor ❑ 40 United City of Yorkville and Village of Oswego APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum standards outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Please see the Assumptions & Deviations tab 41 United City of Yorkville and Village of Oswego APPENDIX 4 SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED Please list municipal references. (Please attach additional sheets if necessary) Municipality Contact Name & Service Explanation of Collection and Telephone Number Dates PLAposal Program. Please see the References tab 42 United City of Yorkville and Village of Oswego APPENDIX S LOCATION OF DISPOSAL FACILITIES Please provide below information concerning the facilities, which are intended to be used for the disposal of refuse, yard waste, and recyclable materials collected at the curbside. (Please attach additional sheets if necessary.) REFUSE Name of Fa4ft Facift Address Disposal Limitations Dukane Transfer Station 1995 Powis Road n / a West Chicago , IL 60185 RECYCLING Name of Facili Facili ty Address Disposal Limitations 10244 Clow Creek Drive Resource Managment n/a Plainfield , IL 60185 YARD WASTE Name of FadUty FadHty Address Disposal Limitations 1195 W . Washington Midwest Compost n/ a West Chicago , IL 60185 43 United City of Yorkville and Village of Oswego APPENDIX 6 CONTRACTOR QUALIFICATIONS Name of Business: Groot Industries, Inc Business Address:Mailing Address: 2500 Landmeier Road, Elk Grove Village, IL 60007 Business Number: 773-242-1977 Emergency Number: Fax Number: 773-601-8639 Ownership: Individual Partnership Corporation Franchise or Parent Company(if applicable): n/a List all Partners,Managers,and Corporate Officers: Name Title Residence Phone 2500 Landmeier Road Larry Groot President Elk Grove Village, IL 60007 773-242-1977 2500 Landmeier Road Lee Brandsma Secretary Elk Grove Village, IL 60007 773-242-1977 2500 Landmeier Road John Garrity Treasurer Elk Grove Village, IL 60007 773-242-1977 Days of Operation: Monday through Saturday Business Hours: 7:00 a.m. to 5:00 p.m. Number of Employees: Supervisors: 17 Drivers: 303 Office Personnel: 106 Signature. Date: arry Groot, P ident 44 Gr*l#durtrzesr lie. _ _�vnnzsgraq�com. . EXHIBITS A & B United City of Yorkville and Village of Oswego EXHIBIT A SOLID WASTE COLLECTION DAY MAP See attached 45 EXHIBIT A SOLID WASTE COLLECTION DAY MAP It is our intention to mirror the current service schedule, with the flexibility to make some minor adjust- ments, for both the Village of Oswego and the City of Yorkville. If such minor adjustments were made, Groot would look to send a notice to those residents that would be affected by the schedule change as to minimize any missed collections that may occur as a result. We feel it to be advantageous for all parties involved to maintain a schedule that the community is already familiar with which would allow for a smooth transition. N o L 0 _I q ❑r oOu�OQ� Or 47 0 34 s 34 71 �J --Jpp o°I°��LJLIti � 1` 126 U Pickup Day ��v nOOo1 - Tuesday - Wednesday �o�p� 126 - Thursday - Friday - United City of Yorkville GIS Monday Tuesday Wednesday Thursday Friday SUBDIVISION—STREET NAMES 02122//2 Arbor Gate Springdale Road McGrath Drive Farmington Lakes Drive Spruce Court Blossom Court Yeadon Drive(3&4) Millersburg Street Fifth Street Willowwood Drive Blossom Lane Paris Avenue Hanover Court Carnation Drive(601.625) Brighten Meadows Pimlico Street Kensington Drive Gates Creek West his Count Meadows Court Preakness Drive Kent Court Berrywood Lane Lattice Drive Queen Drive Long Beach Road Heatherwood Drive Paradise Parkway Brookside Manor Risen Star Lane Manchester Road Holly Lane Persimmon Lane Benton Street—East&West Secretariat Lane Mayfair Court Meadowwood Lane Rosebush Lane Forest Avenue(246.507) Silver Charm Drive Springbrook Trail-N.&S. Pineridge Drive South Terrace Court Hickory Street Spires Drive Vernon Drive Terrace Lane Judson Street Steeple Chase Blvd. Westminster Court Heritage of Oswego Locust Street Versailles Parkway Burnaby Drive(400+) hcroft Monroe Street Wilmore Drive Fox Chase Berkshire Court Arboretum Way Wilson Place Woodford Road Badger Court Cornell Drive Ashcroft Court Badger Lane(400.441) Heritage Drive Ashcroft Lane Cedar Glen Deernath Creek Beaver Court Newport Circle Catoneester Avenue Ashlawn Avenue(27+) Blue Heron Drive Beaver Crossing Plymouth Court Cotonewter Court Cebold Drive(25+) Bradford Court Bison Road Quincy Drive Dorset Avenue Easlway Drive Cambridge Drive Bobcat Court Richmond Court Greenspire Avenue Elmwood Drive Camden Circle Bucktail Drive Richmond Drive Greenwood Place Evergreen Court Carlisle Court Chipmunk Drive Salem Circle Hedgerow Court Glendale Avenue Carlton Court Cougar Lane Hedgerow Lane Lombardy Lane(2 digits) Carnation Court Coyote Court Herren's Run Hemlock Court Oaklawn Avenue Carnation Drive(300's) Deerpath Drive Delta Lane Hemlock Lane Oakwood Court Chateaux Court Fawn Drive Robert Road Ironwood Avenue Oakwood Drive Clarion Court Ferret Crossing Juniper Street Orchard Avenue(2 digits) Cole Avenue Fox Chase Court Hunt Club Linden Drive Croydon Court Fox Chase Drive N&S Bickford Avenue Liszka Lane Churchill Club Danbury Drive Lynx Lane Butler Street Marty Lane Affirmed Drive Isleview Drive(206+) Mill Road Carpenter Avenue Sequoia Court Apollo Lane Morgan Valley Drive(300+) Otter Way Hunt Club Court Vinca Lane Auburn Drive Prairieview Drive(293-346) White Owl Lane Hunt Club Drive Vista Drive Baden Avenue Sudbury Circle Whitetail Crossing Laughton Avenue Woodland Way Barton Drive Windsor Drive Wolverine Drive McLaren Drive Bellevue Circle Woodchuck Trail Schofield Drive Blackberry Knoll Belmont Avenue Deeroath Trails Seeley Street Baumann Road Bluegrass Parkway Amherst Circle The Estates of Fox Chase Southerland Drive Baumann Trail Bohannon Circle Amherst Court Bucktail Drive Weaver Court Burgundy Court Bonaventure Drive Andover Drive Earned Court Weaver Street Concord Drive-S. Cardinal Avenue Ashcroft Lane Gates Creed Drive Concord Drive North Charismatic Drive Chelsea Court Inishowen Court Grape Vine Trail Chesapeake Lane Crane Circle Kiwi Court Fifth Street Magnolia Court Citation Drive Dartsmouth Lane Lindsay Circle Kendall Point Drive Merlot Court Dancer Lane Deerfield Drive Owen Court Kirkland Circle Reliance Court Ebony Drive Greenwood Place White Owl Lane Route 30 Tuscany Trail Fayette Drive Marty Lane Willowwood Drive North Wiesbmok Drive Fleet Drive Meadowlark Lane Wolverine Drive Boulder Hill Frankfort Avenue Spencer Lane Kim sbrook Crossing Beau Meade Road Furlong Street Gates Creek Buckingham Court Boulder Hill Pass(319+) Georgetown Drive Arbor Court Canterbury Court Brock Court Homeview,Drive Douglas Road Arbor Lane Cobblestone Court Brockway Drive Hutchison Street Femwood Road Arrowwood Drive Hartford Court Cebold Drive(25+) Jessamine Drive Merchants Drive Ash Grove Lane Huntington Court Crofton Court Julep Avenue Bayberry Drive Oxford Court Crofton Road Keene Avenue Farmineton Lakes Bentsen Street Fieldcrest Drive(10+) Leesburg Street Avon Court North Burr Oak Drive Lakeview Estates Sedgwick Court Loradale Road Avon Court South Gates Creek Drive BrWwoed Lane Sedgwick Road Majestic Lane Brookside Drive Norway Place Creekside Court Sherwick Road Market Drive Brampton Court Roosevelt Drive Forest Street(600+) Monday Tuesday Wednesday Thursday Friday SUBDMSION—STREET NAMES 02/22/12 Isleview Drive(207&below) Ogden Falls North Street Laughton Avenue Robert Road Lakeview Court Alex Court Park Street Parker Place Shadowbrook Court Lakeview Drive Blue Ridge Court Penn Court Townsend Drive Simsbury Court Long Meadow Court Blue Ridge Drive Pfund Court Valentine Way Southbury Blvd. Parkview Court Bridgeview Drive Plainfield Road Suffield Court Pinehurst Court Christian Court Polk Street River Mist Torrington Court Pinehurst Lane Crystal Court Route 25 River Mist Court Willingmn Way Poplar Court Dylan Drive Route 30 River Mist Drive Winthrop Drive Praideview Court Essex Avenue Route 31 Wilton Court Prairieview Drive (399+) Half Moon Court Route 34 River Run Loreen Court Route 71 Badger Lane(442-448) Lakeview West Mandy Lane Second Street Clearwater Court Stonehill Road Carriage Court Mitchell Drive Stone Gate Drive Clearwater Lane Plank Drive Churchill Court Ogden Falls Boulevard Stonehill Road Coventry Court Templeton Drive Churchill Lane Primrose Lane Tyler Street—E.&W. Edgebrook Court Theodore Drive Derby Court Raintree Drive Van Buren Street—E.&W. Greenview Court Woolley Road Dorchester Court Sparkle Court N&S Washington Street—E.&W. Greenview Lane Forest Avenue Sunshine Court West End Court Highview Court Victoria Meadows Forest Street(600+) Treasure Drive Wilmette Avenue Lake Court Bamaby Drive(300+) Highland Court Waterbury Circle Wolf Crossing Road Millstream Lane Chamlotte Lane Northgate Circle Wingate Court Parkland Court Gloria Lane Northgate Drive Wingate Drive Park Place Ponds Court Matena Drive Parkside Lane Yoakum Boulevard Ashley Way River Ron Boulevard Mondovi Drive Prairieview Drive(347-397) Century Drive River Run Court Old Post Road(100+) Saddlebrook Court Old Reserve Bills Columbus Drive Stillwater Court Seton Creek Drive Saratoga Court Barickman Court Empire Drive Stonewater lane Springdale Road Bluestein Court Hudson Drive West Washington St.(500+) Victoria Lane Lincoln Station Fox Sedge Court Lennox Court Whitewater Lane Wembley Road Lincoln Station Drive Goldenrod Drive Lennox Drive Wollmington Drive Proclamation Drive Half Hollow Court Manhattan Circle Southbury Half Round Road York(hive Abington Drive Villaee Sauare/Hometown Old Reserve Road Addison Court Bentson Street Douglas Road Plneridac Club Allingmn Court Coolidge Place Route 34 Original Town Club House Lane Amston Court Eisenhower Drive Adams Street—N.&S. Pineridge Drive North Bethany Circle North Hoover Drive Mill Race Creek Ashland Street Bethany Circle South Presidential Boulevard Ashley Court Bednarcik Court The Ponds of Mill Race Creek Bloomfield Circle East Reagan Drive Bent Tree Court Bell Court Alexander Court Bloomfield Circle West Roosevelt Drive Flintlock Court Calumet Street Angela Circle Bloomfield Court Tats Drive Gray's Court Chicago Road/Route 34 Anthony Court Bolton Court Truman Drive Knight's Bridge Court Douglas Road Brandon Court Bower lane W.Washington St (200-263) Pearce's Ford(No addresses) Douglas Street Catherine Court Canton Court Ponawatamie Court Faro Court Francesca Court Canton Drive Washington Square Stoneleigh Lane Franklin Street Joseph Court Cheshire Court Liberty Court Stonemill Lane Fuller Avenue Judith Circle Colchester Drive North RL 71 Waubonsee Circle Garfield Street Lucky Court Colchester Drive South Waubonsce Circle Court Grant Street Mark Court Durham Lane White Pines Grove Road Old Post Road(83+) Ellington Court Arboretum Way Morean Crossing Harrison Street Pearce's Ford(all addresses) Fairfield Drive Danbury Drive Buckskin Drive Hawthorne Drive Ridgefield Road(29+) Hamshire Court White Pines Court Chestnut Drive Jackson Place Waterford Drive Lakeshore(hive White Pines Lane Collins Road Jackson Street—E.&W. Litchfield Way Hackney Lane Jay Street Prescott Mill Mansfield Court Morgan Valley Drive(200's) Jefferson Street Baker Court Mansfield Way Mustang Drive Madison Court Bennett Court North Mystic Court Madison Street—N.&S. Chapin Way Pomfret Court Main Street Devoe Drive Preston Lane Maple Street Foster Drive Putman Court Monroe Street Hawley Drive Redding Court Monday Tuesday Wednesday Thursday Friday SUBDIVISION—STREET NAMES 02/22/12 New Windcrest Boulder Hill Pus(319+) Chesterfield Court Chesterfield Drive Cinderford Court Cinderford Drive Laudshire Court Lombardy Lane(3 digits) Longford Court Northampton Drive Nottingham Court Nottingham Drive Pmswick Court Tewksbury Circle Tewksbury Court Thombury Court Thombury,Drive Windcrest Drive Old Windcrest Orchard Avenue(3 digits) Partridge Square Robinhood Circle North Robinhood Circle South Sherwood Drive Windcrest Drive Windine Waters Cascade Lane Gray's Drive Douglas Road Grove Road Plainfield Road(71 to Grove=Village Plainfield to Grove to Collins=Township) Wolfs Crossing Road Woolley Road(bet.Plainfield&Douglas) Collins Road(Grove to solid. entrance= Village—rest in the township) Etsinger Road Harvey Road(10 18—1900 in Village) Lewis Street Mitchell Drive Orchard Road Stevens Road(Grove Rd.to Half Round Rd =Village—after Half Round Rd=Emerson Pottery) United City of Yorkville and Village of Oswego EXHIBIT B SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES Location Service Type Size Frequency Yorkville Library Refuse 1495 yd lx/wk 902 Game Farm Road Recycling 1 - 1 . 5 yd lx/wk Yorkville City Hall and Refuse 1 -6 yd 2x/wk Police Department Recycling 1 -2 yd cardboard 1x/wk 800 Game Farm Road Recycling (paper) 6-96 gallon toters lx/wk Yorkville Public Works Recycling 1 -2 yd cardboard lx/wk 610 Tower Lane Refuse 1 -20 yd open 1x/wk Yorkville Parks and Refuse 1 -20 yd open lx/wk Recreation Satellite Recycling 1 -96 gallon toter lx/wk Office at Old Post Office Recycling 1 - 1 yd cardboard 1x/wk 201 W. Hydraulic Avenue Yorkville Parks and Refuse 14 . 5 yd lx/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Administrative Building 301 E. Hydraulic Yorkville Parks and Refuse 1495 yd lx/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Program Buildina 131 E. Hydraulic Yorkville Beecher Center Refuse 14yd refuse lx/wk 908 Game Farm Road Recycle 1 -2yd recycle lx/wk Yorkville REC Center Refuse 1 -6 yd Ix/wk 202 E Countryside Pkwy Recycle 1 -6 yd lx/wk Oswego Public Works Refuse 1 -5 yd 1x/wk 100 Theodore Drive Recycle 1 -5 yd 1x/wk Landscape refuse 1 -20 yd 1x/wk Street sweeping refuse 1 -20 yd lx/wk Oswego Police Refuse 1 -5 yd 1x/wk Department Recycle 1 -5 yd lx/wk . 3525 US Rt. 34 Oswego Village Hall Refuse 1 -5 yd lx/wk 100 Parkers Mill Recycle 1 -5 yd lx/wk All City and Village Refuse 96 gal.toters, 33 gal. toters, 18 Rentals When Required gal . toters 30 yd open dumpster 46 United City of Yorkville and Village of Oswego (Exhibit B continued) The location of the facilities, the number of facilities, their bin/tote size, and pickup schedule are subject to change throughout the lift of the contract. The Contractor shall provide, at no cost to the City, the collection and disposal of all refuse, recycling, and yard waste, or more often if requested by the City. A comprehensive recycling program shall also be provided at no cost for the municipal facilities listed above (new or additional facilities may be added at any time during the Contract term) . The Contractor shall be responsible for supplying all service equipment associated with totes and containers/dumpsters to said facilities as set forth in the Contract. 47 Grootlndurtrier, Inc uavwgr Cox ASSUMPTIONS & DEVIATIONS ASSUMPTIONS & DEVIATIONS Section 78.2 (Pave 32) Groot Industries requests the time period for a failure to collect be increased to seven (7) business days. Additional Contractual Laneuaee Insertion Change in Law Groot Industries request "Change in Law"be added to the draft agreement with the following language suggestion: "The parties agree to negotiate an adjustment to the refuse, recycling, and landscape waste collection and disposal fee for Contractor's performance of future services under this Agreement in the event that there is any increase in Contractor's operating costs, including, but not limited to, increased costs due to newly enacted taxes,fees, surcharges or impositions by local, state or federal governments, mandatory fuel rationing or by reason of acts of God such as floods and fires. Upon the happening ofsuch an event, Contractor shall notify the City in writing of its request to negotiate an adjustment to the refuse, recycling and landscape waste collection fees, and shall submit documentation of the cost increases it anticipates as a result of such event. The parties shall have sixty (60) days from the date that Contractor has delivered said notice to the City in which to agree mutually on an adjustment to the fee for Contractor's perfor- mance offuture services under this agreement. If the parties do not agree on an adjustment within said 60-day period, then at the end of said period, the adjustment hereunder shall be submitted to arbitration before the American Arbitration Association in Chicago, Illinois. Groot lndust6es, Inc. jn' a cvrss REFERENCES REFERENCE LIST OF COLLECTION PROGRAMS THAT GROOT INDUSTRIES SERVICES Please note, the minimum requirement of five communities Groot Industries services in the Chicago area are listed below. Currently,we have exclusive contracts in 47 communities with over 250,000 residences serviced every week and additional references are available upon request. Community Served Service Provided Village of Willow Springs 2,095 units serviced One City Circle Providing single-family&multi-family refuse &re- Willow Springs, IL 60480 cycling services Mr. William Murray,Village Administrator Contract Start: 2001 (708)467-3700 Village of Bolingbrook 22,704 units serviced 375 W. Briarcliff Road Providing refuse,recycling& Bolingbrook, IL 60440 yard waste services Mr. Mike Drey, Director of Public Works Contract Start: 1989 (630) 226-8805 City of West Chicago Modified Volume Based Program 475 Main Street 5,300 units serviced-Providing refuse,recycling& West Chicago, IL 60185 yard waste services Mr. Michael Guttman, City Administrator Contract Start: 2005 (630)293-2200 Village of Bellwood 5,600 units serviced 3200 Washington Providing refuse&recycling services Bellwood, IL 60104 Contract Start: 1994 Mayor Frank Pasquale (708) 547-3510 Village of Brookfield 5,837 units serviced 8820 Brookfield Ave. Providing refuse, recycling& Brookfield, IL 60513-1688 yard waste services Mr. Ricardo F. Ginex, City Administrator Contract Start: 1964 (708)485-7344 Village of Cary Volume Based Program 655 Village Hall Drive 4,100 units serviced Cary, IL 60013 Providing refuse, recycling& Mayor Chris Kiema yard waste services (847) 639-0003 Contract Start: 2001 United City of Yorkville And The Village of Oswego Request for Proposal Solid Waste Services Due Date: April 9, 2012 3:30 pm United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 I?, REPUBLIC SERVICES Submit by: Republic Services / Allied Waste 1565 Aurora Ave Lane Aurora, IL 60505 REPUBLIC SERVICES April 6th, 2012 Mr. Bart Olson City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Request for Proposal Yorkville/Oswego Solid Waste and Recycling Collection Services Dear Mr. Olson: On behalf of Republic Services Inc., previously doing business as Allied Waste, I'm proud to submit this response to the United City of Yorkville-Village of Oswego's Request for Proposal Solid Waste Collection Services. Enclosed please find the required proposal security checks for each community, pricing sheets and our response to this request. For more than five decades, Republic Services has built a foundation of excellence to become a true leader in our industry. Today,we rank second largest waste company in the United States and continue to pursue our goal to be the very best. Our local team of highly dedicated employees works hard every day to make Republic Services the top performing company in the solid waste industry. We are all are working to improve the service and value we offer each of our customers. As Chicagoland's largest waste operator, Republic Services has been offering residential, industrial, and commercial customers a complete selection of solid waste collection, recycling and disposal options throughout the region for more than 50 years. Providing everything from residential collection, construction and demolition, municipal recycling programs and state—of—the-art landfill operations, Republic Services continues to be the region's premier choice for service, expertise and value. Our more than 571,000 residential customers in over 75 communities throughout the northeastern Illinois area, in addition to our 20,000 commercial and industrial customers demonstrate why Republic Services is the premier waste operator in the region. At Republic Services we support this commitment to excellence by investing in equipment, technology and training programs that maximize our operations and ensure the safety of our employees, customers, communities and the environment. Above all, we Page 2 take pride in our reputation for uncompromising integrity- the cornerstone of Republic Services foundation of excellence. At Republic that's what we mean by: Excellence Driven. Republic Services looks forward to building a relationship with United City of Yorkville and continue our relationship with the Village of Oswego. After your review of our response should you have any questions, please feel free to contact me. Sincerely, Tim Lintner Municipal Services Manager Table of Contents Section One: ➢ $5,000 Cashier's Check United City of Yorkville ➢ $5,000 Cashier's Check Village of Oswego ➢ Proposal/Contract Form ➢ Pricing Sheet Section Two: ➢ Allied Waste National and Regional Maps ➢ Statement of Corporate Qualifications (Includes Profile,Project Staffing, Credit References of Good Standing, Statement of Material Litigation, and Compliance with General Terms.) Section Three: City of Yorkville ➢ Statement of Acceptance of All Agreement Terms and Conditions/Deviations ➢ Program Designs • Solid Waste Collection and Disposal from Single Family Homes • Recycling Collection from Single Family Homes • Landscape Waste Collection • Collection of Large Household Items • Solid Waste and Recycling Collection and Disposal from Municipal Buildings • Christmas Tree Collection • Disaster Services ➢ Proposed Schedule of Implementation Section Four: Village of Oswego ➢ Statement of Acceptance of All Agreement Terms and Conditions/Deviations ➢ Program Designs • Solid Waste Collection and Disposal from Single Family Homes • Recycling Collection from Single Family Homes • Landscape Waste Collection • Collection of Large Household Items • Solid Waste and Recycling Collection and Disposal from Municipal Buildings • Christmas Tree Collection • Disaster Services ➢ Proposed Schedule of Implementation Section Five: ➢ Environmental Responsibility ➢ Customer Service and Performance Accountability Plan ➢ Additional Data and Other Information ➢ Closing Remarks Section Six: ➢ Sample: Refuse and Yard Waste Sticker ➢ Sample; Sorry Tag-Customer Communication Decal ➢ Sample: Republic Evidence of Coverage Insurance Certificate ATTACHMENTS: ➢ Flash Drive: 2010 Annual report ■ Iry , 0 e f 2 2 z k | : . a , ® % . » ( 2 i - % a% ° ~ ® ` 0 � o C,> / § » / ` 2 ! ] ( § 0 _ ® @ : w � O % 0 ^ ® Cb / % , )2 0 0 Ego �,° / , 0� amen b &/ . ; a % < g = � : w� �? \ I \ ®7 ° - A : § 02 - � % \ 00 , / / : /� ƒ / : \ ��% ; ° $ £ T > nn, @ ` o ) m ( q 3 e � w g \ z � y El ; ; / : , 0 7 \ A ! / , ■ \ r Midwest = Market Area s ^^ CHICAGOLAND MARKET ALLIED WAS11 SCRYICCS Region Updated as of 12/31/2007 ® O fl © NW Wisconsin® A O Minnesota Q a �00 0 IL IN ®0 a m Chicagoland Map Scale:I Inch=31.0 Miles DubuguelA Northwesttlndiana— Bryan-01-1- Chicagoland IL Elkhart IN r� Western IL/lowa 1 Facility Count Bloomington,I' L m 64-Collection Facilities Lafayette IN ®� 49-Landfills Springf Id IL g -� 46-Transfer Stations Quinci� Champaign/Danville,IL 12-Recycling Facilities � © Charleston,-IL �i Kansas City MO 111 m ¢j ❑� 0 0 Huntington WV Jefferson City MO St Louis MO South Indiana Southern IL , 5[:J Lexington KY Springfield-MO Q Southeast Missouri SE Kansas 4 NEll e�nn�see O I ®� Nashville TN a Memphis TN Little Rock,AR r� U Midwest Rezion Districts FACILITY LEGEND uoflmm0a law cJOZ"Lifl©©fl©©flppfl V'uyo • Collection =•Waster■ MIA &JE@ main Q[�g?OJrome ■ Landfills S.Chfesselmad 57o�fl©©oaQfl A Transfer Stations NORTH 4._■a i a■e ♦ Recycling/NW MapvScale:1 Inch= 100.0 Miles Midwest Region Minnesota District Indiana District collection Market Collection Market 1 891 AWS of Sauk Rapids Sauk Rapids MN Minnesota 1 091 AWS of Bryan Bryan OH Bryan 2 894 AWS of the Twin Cities-Eden Prairie Eden Prairie MN Minnesota 2 726 AWS of Danville Danville IL Champaign/Danville 3 899 AWS of the Twin Cities-Blaine Blaine MN Minnesota 3 726A AWS of Covington Covington IN Champaign/Danville 4 923 AWS of the Twin Cities-Inver Grove Heights Inver Grove Heights MN Minnesota 4 726C AWS of Hoopeston Hoopeston IL Champaign/Danville 5 930A AWS of Wisconsin Rice Lake WI NW Wisconsin 5 729 AWS of Urbana Champaign IL Champaign/Danville Landfill 6 271 AWS of Elkhart Elkhart IN Elkhart 6 L74 Pine Bend LF Inver Grave Heights MN Minnesota 7 717 AWS of Central Indiana Culver IN Elkhart 7 L79 Lake Area(Permit#3474)LF Bar— WI NW Wisconsin 8 786 AWS of Tippecanoe County Lafayette IN Lafayette MRF/Recvclery 9 715 AWS of Northwest Indiana Crown Point IN NW Indiana 8 R47 Inver Grove Recyclery Inver Grove Heights MN Minnesota 10 716 AWS of DeMotte DeMotte IN NW Indiana 9 R48 Minneapolis Recyclery Minneapolis MN Minnesota Landfill Transfer 11 080 Williams County LF Bryan OH Bryan 10 D60A BFI Hennepin TS Burnsville MN Minnesota 12 725 Brickyard Disposal Danville IL Champaign/Danville 11 D60B Bloomington TS Bloomington MN Minnesota 13 776 Illinois LF Hoopeston IL Champaign/Danville 12 D60C BFI Waste Services of the Twin Cities Brooklyn Park MN Minnesota 14 714 County Line LF Argos IN Elkhart 13 U70 BFI Flying Cloud TS Eden Prairie MN Minnesota 15 F78 Clinton County LF Frankfort IN Lafayette 14 U71 Blaine TS Blaine MN Minnesota 16 718 Newton County Development LF Brook IN NW Indiana 15 U77 Minden TS St Claud MN Minnesota 17 F57 Lake County C&D LF Crown Point IN NW Indiana 16 930B AWS of Hayward TS Hayward WI NW Wisconsin Transfer 17 T70 BFI Siren TS Webster WI NW Wisconsin 18 U72 Urbana TS Urbana IL Champaign/Danville 18 T71 BFI Park Falls TS Rice Lake WI NW Wisconsin 19 U73 Tri-County TS Covington IN Champaign/Danville 20 U06A Illiana Waste Transfer Station I Schererville IN NW Indiana Western Illinois/Iowa District 21 U060 Illiana Waste Transfer Station II Crown Point IN NW Indiana Collection Market 22 UO6C Illiana Waste Transfer Station IV Lake Station IN NW Indiana 1 368 AWS of Bloomington Bloomington IL Bloomington 23 UO6D Illiana TS-Crown Point Crown Point IN NW Indiana 2 897 AWS of Dubuque Dubuque IA Dubuque,IA 24 UO6E Valparaiso TS Valparaiso IN NW Indiana 3 928 AWS of Quincy Quincy IL Quincy,IL 25 U07 Ooms Brothers TS DeMotte IN NW Indiana 4 352 AWS of Sangamon County Springfield IL Springfield,IL 5 015 AWS of Clinton Clinton IA Western IL/Iowa Missouri District 6 400 AWS of Bettendorf Bettendorf IA Western IL/lowa Collection Market 7 766 AWS of Dixon Dixon IL Western IL/lowa 1 035 AWS of Jefferson City Jefferson City MO Jefferson City Landfill 2 435 AWS of Osage Beach Osage Beach MO Jefferson City 8 367 McLean County LF Bloomington IL Bloomington 3 468 AWS of Independence Kansas City KS Kansas City,MO 9 356 ERC/Coles County LF Charleston IL Charlestonji- 4 497 AWS of Liberty Liberty MO Kansas City,MO 10 L76 Backridge LF LaGrange MO Quincy,IL 5 501 AWS of Kansas City Independence MO Kansas City,MO 11 F25 Sangamon Valley LF Springfield IL Springfield,IL 6 737 AWS of Warrensburg Warrensburg MO Kansas City,MO 12 720 Lee County LF Dixon IL Westem IL/Iowa 7 376 AWS of Cherryvale Cherryvale KS BE Kansas 13 724 Upper Rock Island LF East Moline IL Western IL/lows 8 393 AWS of Galena Galena KS BE Kansas 14 L82 Spoon Ridge LF Fairview IL Western IL/lowa 9 401 AWS of Bella Vista Bella Vista AR BE Kansas MRF/Recvclery 10 394A AWS of Springfield-Ozarks Springfield MO Springfield,MO 15 R77 Dubuque MRF Dubuque IA Dubuque 11 394B AWS of Reeds Springs Springfield MO Springfield,MO Transfer 12 300 AWS of Greenville Greenville IL St Louis 16 U41 Bloomington TS Bloomington IL Bloomington 13 340 AWS of Cahokia Cahokia IL St Louis 17 U86 Delaware TS Manchester IA Dubuque 14 346 AWS of Bridgeton Bridgeton MO St Louis 18 U37 Hawkeye TS Clinton IA Western IL/Iowa 15 350 AWS of Edwardsville Roxana IL St Louis 16 483 AWS of Union Union MO St Louis Chicagoland District Landfill Collection Market 17 036 Jefferson City LF Jefferson City MO Jefferson City 1 551 AWS of Melrose Park Melrose Park IL Chicagoland 18 057 Ellis-Scott LF Warrensburg MO Kansas City,MO 2 719 AWS of Joliet Joliet IL Chicagoland 19 740 Show-Me Regional LF Warrensburg MO Kansas City,MO 3 721 AWS of Crestwood Crestwood IL Chicagoland 20 F48 Courtney Ridge LF Sugar Creek MO Kansas City,MO 4 480 AWS of Aurora Aurora IL Chicagoland 21 F49 Forest View LF Kansas City KS Kansas City,MO 5 710 AWS of Chicago Chicago IL Chicagoland 22. 391 Wheatland LF Columbus KS BE Kansas 6 770 AWS of Momence Momence IL Chicagoland 23 392 Resource Recovery LF Cherryvale KS BE Kansas 7 366 AWS of Pontiac Pontiac IL Chicagoland 24 F12 Prairieview Regional Waste Facility Lamar MO Springfield,MO 8 792 AWS of Ottawa Ottawa IL Chicagoland 25 299 Envotech LF Litchfield IL St Louis 9 933 AWS of Elgin Elgin IL Chicagoland 26 338 Roxana LF Roxana IL St Louis Landfill 27 735 RCS LF Jerseyville IL St Louis 10 F73 LandComp LF LaSalle IL Chicagoland 28 F76 Bond County LF Greenville IL St Louis 11 723 Streator Area LF Streator IL Chicagoland MRF/Recvclery 12 365 Livingston LF Pontiac IL Chicagoland 29 339 Roxana MRF Roxana IL St Louis 13 369 Environtech LF Morris IL Chicagoland Transfer 14 936 Congress Development Cc Landfill Hillside IL Chicagoland 30 U53 Modern TS Osage Beach MO Jefferson City MRF/Recvclery 31 U56 Bella Vista TS Bella Vista AR BE Kansas 15 V20 Illinois Valley Recycling Ottawa IL Chicagoland 32 U58 ADS-Galena Galena KS BE Kansas 16 R95 Planet Recovery MRF Chicago IL Chicagoland 33 U54 ADS-Springfield Springfield MO Springfield,MO 17 R97 Loop Recycling(Lafiin Street) Chicago IL Chicagoland 34 U55 ADS-Reeds Spring Reeds Spring MO Springfield,MO 18 V19A Medill Sorting Center Chicago IL Chicagoland 35 345 St Louis TS St Louis MO St Louis 19 R98 Loop Recycling(64th Street) Chicago IL Chicagoland 36 U79 Bridgeton TS Bridgeton MO St Louis 20 V19C 34th Street Sorting Center Chicago IL Chicagoland 21 V19B Northwest Sorting Center Chicago IL Chicagoland 22 R68 BFI Elk Grove Recyclery Elk Grove Village IL Chicagoland Transfer 23 T97 Groan TS Crestwood IL Chicagoland 24 U76 Robbins TS Robbins IL Chicagoland 25 303 McCook TS McCook IL Chicagoland 26 304 Calumet TS McCook IL Chicagoland 27 711 Planet Recovery TS Chicago IL Chicagoland 28 556 Loop Transfer(Lafiin Street) Chicago IL Chicagoland 29 370 Shred-All TS Chicago IL Chicagoland 30 575 Midtown TS Chicago IL Chicagoland 31 T98 Loop Transfer(64th Street) Chicago IL Chicagoland 32 T96 Apollo TS Momence IL Chicagoland 33 U28 Citiwaste TS(C&D Only) Joliet IL Chicagoland Mississippi Valley District Collection Market 1 858 AWS of Little Rock Little Rock AR Little Rock 2 837 AWS of Memphis Memphis TN Memphis 3 869 AWS of Northern Mississippi Marks MS Memphis 4 730 AWS of Poplar Bluff Poplar Bluff MO BE Missouri 5 732A AWS of Dexter Dexter MO BE Missouri 6 7328 Proctor&Gamble-(Satellite) Jackson MO BE Missouri 7 732C AWS of Cape Girardeau Cape Girardeau MO BE Missouri 8 924 AWS of Evansville Evansville IN South Indiana Landfill 9 L57 Model Fill LF Little Rock AR Little Rock 10 F83 Jackson Madison County LF Jackson TN Memphis 11 F84 Jackson Madison County C&D LF Jackson TN Memphis 12 L42 North Shelby LF Millington TN Memphis 13 L43 South Shelby LF Millington TN Memphis 14 L44 Desoto County Rubbish Pit LF Millington TN Memphis 15 731 Lemons LF East Dexter MO BE Missouri 16 733 Butler County LF Authority Poplar Bluff MO BE Missouri 17 F45 Springfield Environmental C&D LF Mt.Vernon IN South Indiana 18 1_84 Laubscher Meadows LF Evansville IN South Indiana 19 302 Saline County LF Harrisburg IL Southern,IL Transfer 20 T94 BFI Marks TS Marks MS Memphis 21 U29 Jackson TS Jackson MO BE Missouri Kentucky-Tennessee District Collection Market 1 971 AWS of Huntington Lesage WV Hunfington,WV 2 971A AWS of Gallipolis Gallipolis OH Hunfington,WV 3 9718 AWS of West Hamlin Lesage WV Huntington,WV 4 993 AWS of Lexington Lexington KY Lexingon,KY 5 994 AWS of Frankfort Frankfort KY Lexingon,KY 6 994A AWS of Kentucky-Danville Danville KY Lexingon,KY 7 840 AWS of Nashville Nashville TN Nashville 8 841 AWS of Murfreesboro Murfreesboro TN Nashville 9 825 AWS of Tri-Cities Church Hill TN NE Tennessee Landfill 10 F34 Green Valley LF Rush KY Huntington,WV 11 F42 Sycamore LF Hurricane WV Huntington,WV 12 L95 Benson Valley LF Frankfort KY Lexingon,KY 13 L45 Middle Point LF Murfreesboro TN Nashville 14 L39 Carter Valley LF Church HIII TN NE Tennessee Transfer 15 T90 BFI Danville TS Danville KY Lexingon,KY 16 U31A AAA M.S.W.TS Nashville TN Nashville 17 U31B AAA C&D TS Nashville TN Nashville 18 U32A Estill Springs TS Estill Springs TN Nashville 19 U32B Fayetteville TS Fayetteville TN Nashville 20 U32C Pulaski TS Pulaski TN Nashville Corporate Financial Capabilities Page I of 52 Statement of Corporate Qualifications Submitted to: United City of Yorkville and the Village of Oswego response to Request for Proposals Table of Contents Company Identification and Contact Information Ratings, Codes and Identification Numbers Statement of Qualifications ■ Purpose Statement ■ Company Overview ■ Background and History Company Timeline ■ Corporate Strategy ■ Operating Strategy • Decentralized Management Structure • Integrated Operations • High Levels of Customer Satisfaction • Sales and Marketing ■ Industry Overview Ownership ■ Ownership beyond five percent Directors, Officers and Employees ■ Resumes of Directors and Select Officers Individuals involved in the preparation of the proposal ■ Key Management Team ■ Subcontractors Other Names of Republic Services Inc. Corporate Financial Capabilities Page 2 of 52 Experience and Similar Projects ■ Waste Collection ■ Transfer Stations ■ Landfill Operations Other Information ■ Associations ■ Website ■ Sustainability ■ Community Partnerships ■ Regulations ■ A view of private public partnerships Financial Qualifications ■ Summary of Financial Capabilities ■ Summary of Financial Data (5 years) ■ Credit Information ■ Credit References ■ Bank References ■ Public Debt Rating Statement on Legal Proceedings Corporate Financial Capabilities Page 3 of 52 Company Identification and Contact Information Local Company Identification Name of Division: Republic Services of Aurora Contact Person: Tim Lintner Title: Municipal Services Manager Office Address: 1565 Aurora Ave Lane, Aurora, IL 60505 Telephone: 847-841-5334 Fax: 847-429-7383 E-mail Address: Corporate Information Name of Company: Republic Services, Inc. Contact Person: Dan Jameson Title: Vice President—Municipal Services Corporate Office Address: REPUBLIC SERVICES, INC 18500 North Allied Way Phoenix, AZ 85054 Telephone: 480-627-2700 Corporate Financial Capabilities Page 5 of 52 Republic Services, Inc. The following is a detailed description of Republic Services, Inc., including its purpose, history, operating strategy and ownership. Purpose Statement The purpose of Republic Services is: ❑ To establish ourselves as a company where the best people come to work devoted to meeting the needs of our customers every day. ❑ To consistently operate and vigorously grow our business with integrity and a commitment to the "Republic Way." ❑ To deliver total waste stream solutions and provide environmental confidence for Republic's customers while doing our part in stewardship of our planet's resources. ❑ To create sustainable economic value for all Republic stakeholders. Company Overview Republic Services is the second largest provider of services in the domestic non-hazardous solid waste industry as measured by revenue. We provide non-hazardous solid waste collection services for commercial, industrial, municipal and residential customers through 334 collection companies in 40 states and Puerto Rico. We own or operate 194 transfer stations, 191 active solid waste landfills and 74 recycling facilities. We also operate 69 landfill gas and renewable energy projects. We were incorporated as a Delaware corporation in 1996. Our operations are national in scope, but the physical collection and disposal of waste is very much a local business; therefore, the dynamics and opportunities differ in each of our markets. By combining local operating management with standardized business practices, we can drive greater overall operating efficiency across the Company, while maintaining day-to- day operating decisions at the local level, closest to the customer. We implement this strategy through an organizational structure that groups our operations within a corporate, region and area structure. We manage our operations through four geographic operating segments which Corporate Financial Capabilities Page 6 of 52 are also our reportable segments: Eastern, Midwestern, Southern and Western. The boundaries of our operating segments may change from time to time. Each of our regions is organized into several operating areas and each area contains multiple operating locations. Each of our regions and substantially all our areas provide collection, transfer, recycling and disposal services. We believe this structure facilitates the integration of our operations within each region,which is a critical component of our operating strategy. It also allows us to maximize the growth opportunities in each of our markets and to operate the business efficiently, while maintaining effective controls and standards over operational and administrative matters, including financial reporting. During the past several years, we supported our internal growth strategy with our presence in markets with higher than average population growth. We believe our presence in these markets positions us to experience growth at rates that are generally higher than those of declining population growth. Republic serves millions of residential customers under terms of contracts with more than 2,800 municipalities for waste collection and residential services. Municipal Contracts + 2,800 Residential Customers: +12,000,000 Commercial Customers: + 1,000,000 Since incorporation, Republic Services has been committed to the essential components of integrated solid waste management services: collection, recycling, composting, transfer and disposal. Each division of Republic Services is dedicated to preserving the environment while providing the most cost-effective programs for solid waste collection and disposal. Corporate Financial Capabilities Page 7 of 52 Republic Services has broad expertise in the waste management field, derived from a diverse array of hauling, transfer, recycling and disposal operations. Very few companies can equal the operational capabilities, financial stability, capital resources, broad experience, geographic dispersion, integrated infrastructure or transfer expertise that Republic Services brings to a project. Operations Our operations primarily consist of the collection, transfer and disposal of non-hazardous solid waste. Collection Services. We provide solid waste collection services to commercial, industrial, municipal and residential customers through 334 collection companies. In 2010, 76.2% of our revenue was derived from collection services. Within the collection line of business, 35% of our revenue is from services provided to municipal and residential customers, 40% is from services provided to commercial customers, and 25% is from services provided to industrial and other customers. Our residential collection operations involve the curbside collection of refuse from small containers into collection vehicles for transport to transfer stations or directly to landfills. Residential solid waste collection services are typically performed under contracts with municipalities, which we generally secure by competitive bid and which give us exclusive rights to service all or a portion of the homes in the respective municipalities. These contracts, or franchises,usually range in duration from one to five years, although some of our exclusive franchises are for significantly longer periods. Residential solid waste collection services may also be performed on a subscription basis, in which individual households contract directly with us. The fees received for subscription residential collection are based primarily on market factors, frequency and type of service, the distance to the disposal facility and the cost of disposal. In general, subscription residential collection fees are paid quarterly in advance by the residential customers receiving the service. Corporate Financial Capabilities Page 8 of 52 In our commercial and industrial collection operations, we supply our customers with waste containers of varying sizes. We also rent compactors to large waste generators. Commercial collection services are generally performed under one-to three-year service agreements, and fees are determined by considerations such as market factors, collection frequency, type of equipment furnished, the type and volume or weight of the waste collected, transportation costs, the distance to the disposal facility and the cost of disposal. We also provide waste collection services to industrial and construction facilities on a contractual basis with terms ranging from a single pickup to one year or longer. Our construction services are provided to the commercial construction and home building sectors. We collect the containers or compacted waste and transport the waste either to a landfill or a transfer station for disposal. We also provide recycling services in certain markets. These services include the curbside collection of residential recyclable waste and the provision of a variety of recycling services to commercial and industrial customers. Transfer and Disposal Services. We own or operate 194 transfer stations. We deposit waste at these transfer stations, as do other private haulers and municipal haulers, for compaction and transfer to trailers for transport to disposal sites or recycling facilities. In 2010, transfer and disposal services accounted for 18.2% of our revenue. As of December 31, 2010, we owned or operated 191 active landfills,which had approximately 36,000 permitted acres and total available permitted and probable expansion disposal capacity of approximately 4.7 billion in-place cubic yards. The in-place capacity of our landfills is subject to change based on engineering factors, requirements of regulatory authorities, our ability to continue to operate our landfills in compliance with applicable regulations, and our ability to successfully renew operating permits and obtain expansion Corporate Financial Capabilities Page 9 of 52 permits at our sites. Some of our landfills accept non-hazardous special waste, including utility ash, asbestos and contaminated soils. Most of our active landfill sites have the potential for expanded disposal capacity beyond the currently permitted acreage. We monitor the availability of permitted disposal capacity at each of our landfills and evaluate whether to pursue an expansion at a given landfill based on estimated future waste volumes and prices, market needs,remaining capacity and likelihood of obtaining an expansion. To satisfy future disposal demand, we are currently seeking to expand permitted capacity at a certain number of our landfills. However, we cannot assure you that all proposed or future expansions will be permitted as designed. Landfill Gas and Renewable Energy Projects. Republic has a total of 69 active landfill gas to energy (LFGTE)projects. These projects consist of the following: ■ 51 electric plants fueled by landfill gas; ■ 14 medium British Thermal Unit (BTU)plants providing landfill gas to industrial users to be burned as fuel; ■ six high BTU plants that provide pipeline quality natural gas that ultimately could be used to fuel our natural gas fleet, and ■ two projects that burn landfill gas to evaporate leachate. The beneficial use of landfill gas provides our economy and environment with significant benefits, including: • the use and destruction of methane, a potent greenhouse gas, which reduces air pollution; and • the use of landfill gas offsets the use of fossil fuels, thus reducing our dependence on foreign oil and use of our natural resources. Our 51 generating projects produce 321 megawatts of electricity annually, which is enough power to supply the electric needs of 189,530 homes. Our 22 other LFGTE projects process and produce 55,950 cubic feet per minute of landfill gas annually, which provides an energy Corporate Financial Capabilities Page 10 of 52 benefit equivalent to heating 190,151 homes. The environmental benefit of all of our projects removes the equivalent of 950,434 tons of methane emissions and 2,346,535 tons of carbon dioxide emissions from the atmosphere. This is equivalent to removing the emissions of approximately 3.9 million cars from our highways. One of the two new projects, a medium BTU use project at our Newton County Landfill, received the USEPA 2010 Project of the Year award. We currently are in the design and construction phase for projects at nine landfills, which is comprised of seven electric plants, one medium BTU plant and one high BTU plant. The high BTU project, announced in the fall of 2010, will feature an industry first process of producing high BTU pipeline quality gas and using that gas to provide equivalent renewable compressed natural gas (CNG)to a portion of our expanding fleet of CNG refuse vehicles. Recycling Facilities and Other Services. We own or operate 74 materials recovery facilities and other recycling operations. These facilities sort recyclable paper, aluminum, glass and other materials. Most of these recyclable materials are internally collected by our residential collection operations. In some areas, we receive commercial and industrial solid waste that is sorted at our facilities into recyclable materials and non-recyclable waste. The recyclable materials are salvaged, repackaged and sold to third parties, and the non-recyclable waste is disposed of at landfills or incinerators. Customers We provide services to commercial, industrial, municipal and residential customers. No one customer has individually accounted for more than 3% of our consolidated revenue or of our reportable segment revenue in any of the last three years. Corporate Financial Capabilities Page 11 of 52 Background and History Republic Services has been a publicly traded company since July 1, 1998. Our history dates back to the early 1990's when Republic Waste Industries was formed to consolidate a series of regional waste collection companies. The name was changed to Republic Industries and subsequently acquired businesses in several industries, including automotive dealerships and car rental businesses in addition to more than 100 non-hazardous solid waste companies. Republic Services, Inc. was incorporated as a Delaware corporation on December 21, 1996. In 1998, Republic Industries changed its name to AutoNation. That same year, AutoNation separated its non-hazardous solid waste services division from its other businesses by forming Republic Services, Inc., which completed an initial public offering of shares of common stock. Republic Services, Inc. began trading on the New York Stock Exchange under the ticker symbol "RSG" on July 1, 1998. In 1999, AutoNation sold its remaining interest in Republic Services, Inc. in a secondary public offering. Republic Services continues to enjoy strong growth by offering customers quality services. Republic Services experienced strong and dramatic growth from 1998 to 2008. In 2008, Republic Services acquired Allied Waste Industries to create a leader in the field of environmental protection and solid waste management. As a result of our acquisition of Allied, Republic committed to a restructuring plan related to our corporate overhead and other administrative and operating functions. The plan included closing our corporate office in Florida, consolidating administrative functions to Arizona,the former headquarters of Allied, and reducing staffing levels. Corporate Financial Capabilities Page 12 of 52 We believe that our merger with Allied created a strong operating platform that will allow us to continue to provide quality service to our customers. Company Timeline 1991 Republic Waste Industries is incorporated in the State of Delaware in June. 1995 Republic Waste Industries has annual revenue of approximately $48 million. Wayne Huizenga joins Republic and renames the Company Republic Industries,Inc. 1996 Company expands its business focus to include retail auto sales and car rental. The solid waste portion of the business experiences tremendous growth through acquisitions. Some of the key acquisitions were: J.C. Duncan Company; Garbage Disposal Service, Inc.; Fennell Container Co., Inc; United Waste Service, Inc.; Southland Environmental Services, Inc. and Hudson Management Corporation. The automotive portion of the business also experiences rapid growth. 1998 Republic Industries changes its name to AutoNation. That same year, AutoNation spins off the solid waste operations from its other businesses by forming Republic Services,Inc. Republic Services has an initial public offering and begins trading on the New York Stock Exchange (NYSE) under the ticker symbol "RSG" on July 1, 1998. At the time, the IPO it is the fourth largest offering in the history of the NYSE. 1999 USA Waste acquires Waste Management and is required to divest solid waste operations throughout the United States. Republic Services acquires multiple landfills, hauling operations and transfer stations following the merger of USA Waste and Waste Management. Republic is now the third largest company in the domestic solid waste industry and widely viewed as the most financially sound. The Company employs 12,700 dedicated people and continues its focus on strong external and internal growth. 2000 Republic works to integrate newly acquired operations and launches safety and operational initiatives to enhance efficiency and overall safety performance at Republic. 2003 The Company remains focused on improving operations. Corporate Financial Capabilities Page 13 of 52 2006 Forbes names Republic Services, Inc. to the magazine's Platinum 400—a list of the Best Big Companies in America. The Company employs 13,000 people as December 31, 2005 and records annual revenue of$3 billion. 2007 Institutional Investor magazine names Republic Services as one of the Most Shareholder Friendly companies in the environmental services industry. 2008 On December 5, 2008, Republic Services completes a merger with Allied Waste Industries to form the 2nd largest environmental services firm in North America. The Company has operations in 40 states and Puerto Rico. 2009 Republic Services merges operations with Allied Waste Industries. The Company reports annual revenue of$8.2 billion. Corporate Strategy Republic Services has experienced unprecedented growth in recent years. This stems from a corporate strategy that cultivates growth through partnerships. One such partnership involves working with municipalities to address their solid waste issues in a timely and cost-effective manner. Cost-conscious, reform-minded administrations, as well as fiscally stressed local governments, are turning to the private sector for a variety of waste management solutions. Republic Services is able to step into the waste management process at any point, without the expense of subcontracting. Operating in full compliance with regulatory requirements, Republic Services can offer the highest levels of operational expertise and financial assurances required by government entities. As a result of our expertise and capabilities, Republic Services manages over 2,800 municipal contracts in which the Company provides a wide variety of waste collection and recycling services. These contracts provide an important track record for Republic Services in pursuing additional partnerships throughout the United States. Corporate Financial Capabilities Page 14 of 52 Our operation is organized into four regions whose boundaries may change from time to time: East, South, Central and West. Each region is organized into several operating areas and each area contains a group of operating locations. Each of our regions and substantially, all our areas,provide collection, transfer, recycling and disposal services. We believe that this organizational structure facilitates the integration of our operations within each region, which is a critical component of our operating strategy. Operating Strategy We seek to leverage existing assets in order to fulfill our mission and exceed our customers' highest expectations. Our operating strategy to accomplish this goal is to: • utilize the extensive industry knowledge and experience of our executive management, • utilize a decentralized management structure in overseeing day-to-day operations, • integrate waste operations, • improve operating margins through economies of scale, cost efficiencies and asset utilization, • achieve high levels of customer satisfaction, and • utilize systems to improve consistency in financial and operational performance. Decentralized Management Structure. We maintain a relatively small corporate headquarters staff, relying on a decentralized management structure to minimize administrative overhead costs and to manage our day-to-day operations more efficiently. Our local management has extensive industry experience in growing, operating and managing solid waste companies and has substantial experience in their local geographic markets. Each regional management team includes a senior vice president of operations, vice president controller, vice president of human resources, vice president of sales, vice president of operations support, director of safety, director of engineering and environmental management, and director of market planning and development. We believe that our strong regional management teams allow us to more effectively and efficiently drive our initiatives and help Corporate Financial Capabilities Page 15 of 52 ensure consistency throughout our organization. Our regional management teams and our area presidents have extensive authority, responsibility and autonomy for operations within their respective geographic markets. We believe we have one of the lowest turnover levels in the industry for our local management teams. As a result of retaining experienced managers with extensive knowledge of and involvement in their local communities, we are proactive in anticipating our customers' needs and adjusting to changes in our markets. We also seek to implement the best practices of our various regions and areas throughout our operations to improve operating margins. Integrated Operations. We seek to achieve a high rate of internalization by controlling waste streams from the point of collection through disposal. We expect that our fully integrated markets generally will have a lower cost of operations and more favorable cash flows than our non-integrated markets. Through acquisitions and other market development activities, we create market-specific, integrated operations typically consisting of one or more of our collection companies, transfer stations and landfills. We consider acquiring companies that own or operate landfills with significant permitted disposal capacity and appropriate levels of waste volume. We also seek to acquire solid waste collection companies in markets in which we own or operate landfills. In addition, we generate internal growth in our disposal operations by developing new landfills and expanding our existing landfills from time to time in markets in which we have significant collection operations or in markets that we determine lack sufficient disposal capacity. High Levels of Customer Satisfaction. Our goal of maintaining high levels of customer satisfaction complements our operating strategy. Our personalized sales process is oriented towards maintaining relationships and ensuring that service is being properly provided. Sales and Marketing. We seek to provide quality services that will enable our Company to maintain high levels of customer satisfaction. We derive our business from a broad customer Corporate Financial Capabilities Page 16 of 52 base, which we believe will enable our Company to experience stable growth. We focus our marketing efforts on continuing and expanding business with existing customers, as well as attracting new customers. We employ approximately 500 sales and marketing employees. Our sales and marketing strategy is to provide high-quality, comprehensive solid waste collection, recycling, transfer and disposal services to our customers at competitive prices. We target potential customers of all sizes, from small quantity generators to large "Fortune 500" companies and municipalities. Most of our marketing activity is localized in nature. However, we also operate an extensive national accounts program in response to our customers' needs. Ownership Republic Services, Inc. is a publicly traded company on the New York Stock Exchange (NYSE symbol: RSG). Ownership beyond five percent The following table shows certain information as of December 31, 2010 with respect to the ownership of common stock by each shareholder who is know by Republic Services to own more than 5% of our outstanding common stock: Name of Owner Number of Percent Shares Cascade Investment, LLC 56,754,169 14.8 The Blackstone Group 21,575,770 5.6 No other individual or entity owns more than 5 percent of the Company. Credit Republic Services, Inc. has "investor grade"rating. No creditor is owed a debt greater than 10 percent of the Company's total assets. Corporate Financial Capabilities Page 17 of 52 Employees We employed approximately 30,000 full-time employees, approximately 27% of whom were covered by collective bargaining agreements. From time to time, our operating locations may experience union organizing efforts. We have not historically experienced any significant work stoppages. We currently have no disputes or bargaining circumstances that we believe could cause significant disruptions in our business. Our management believes that we have good relations with our employees. Management Team Republic has the most experienced executive management teams in the solid waste industry. The corporate officers with responsibility for our operations have an average of more than 25 years of management experience in the solid waste industry. Our regional senior vice presidents and our area presidents have an average of 20 years of experience in the industry. The following is a summary of experiences for select members of our management team. Donald W. Slager, President and Chief Executive Officer On January 1, 2011, Don Slager was named president and chief executive officer of Republic Services. Don served as president and chief operating officer of Allied Waste from 2005 to 2008 and assumed the same position with Republic Services as the result of the merger of Allied Waste and Republic in December 2008. Don was executive vice president and chief operating officer of Allied Waste between June 2003 and December 2004. Don also served as senior vice president- operations between December 2001 and June 2003; vice president- operations from February 1998 to December 2001; assistant vice president- operations from June 1997 to February 1998; and regional vice president of the West Region from June 1996 to June 1997. Don served as district manager for the Chicago Metro District between 1992 and 1996. Before Allied's acquisition of National Waste Services in 1992, he served at National Waste Services Corporate Financial Capabilities Page 18 of 52 as general manager from 1990 to 1992 and in other management positions beginning in 1985. Don began his career in the waste industry in 1980 working for Waste Management, Inc. He has completed the Northwestern University Kellogg School Advanced Executive Program and holds a certificate from the Stanford University Board Consortium Development Program. Tod Holmes, Executive Vice President and Chief Financial Officer Tod Holmes has served as the chief financial officer of Republic Services, Inc. since 1998. For six consecutive years since 2004, Tod has received the Best CFO Award from Institutional Investor magazine in the Environmental Services category. Prior to Republic, Tod served in various positions with Browning Ferris, Inc. (BFI), including vice president, Investor Relations; divisional vice president, Collection Operations; assistant corporate controller and regional controller. Prior to BFI, Tod served in various executive capacities with Compagnie General de Geophysique (CGG), a leading Paris-based energy service contractor and manufacturer. Previously, he was a member of the management team in KPMG Peat Marwick's Denver office. Tod holds a master of business administration degree in finance and accounting and a bachelor of science in business administration degree in economics from the University of Denver in Colorado. Brian Bales, Executive Vice President,Business Development Brian Bales was named executive vice president,business development at Republic Services in December 2008 as a result of the merger of Republic and Allied Waste. Brian served as vice president corporate development at Republic Services from December 1998 to the time of the merger. Prior to joining Republic, Brian held various management positions with Ryder System, Inc. between 1993 and 1998 including director of finance, senior manager of strategic planning and development, and manager of financial planning and analysis. From 1988 to 1993, Brian served as chief financial officer of a group of television production and post production companies. Brian was a staff accountant in Price Waterhouse's Corporate Financial Capabilities Page 19 of 52 Entrepreneurial Business Services practice from 1986 to 1988. Brian holds a Bachelor of Arts degree in business administration, majoring in accounting, from the University of Tennessee and is a Certified Public Accountant. Michael P. Rissman, Executive Vice President, General Counsel and Corporate Secretary Mike was named executive vice president, general counsel and corporate secretary of Republic Services in August 2009. Prior to that, he was appointed acting general counsel and corporate secretary of Republic Services in March 2009. He joined Allied Waste as vice president and deputy general counsel in 2007, and he took these same positions at Republic after our merger with Allied Waste in 2008. Prior to joining Allied Waste, Mike was a partner at Mayer, Brown, Rowe & Maw, LLP, in Chicago. During his 17 years with Mayer Brown, he built a national litigation, transactional, and regulatory practice, which included managing a variety of solid and hazardous waste matters for a number of clients. Mike began his law career in 1986 when he served as law clerk to U.S. District Judge Prentice Marshall in Chicago. Next, he worked as an associate at Wilmer, Cutler& Pickering in Washington, DC, before joining Mayer Brown. Mike earned his A.B. from Harvard University, graduating magna cum laude in economics, and his J.D. with honors from the University of Chicago Law School. Jeff Hughes, Executive Vice President, Human Resources Jeff Hughes has served as executive vice president, human resources of Republic Services since December 2008. He leads activities related to organizational effectiveness,reward and recognition systems, management development, succession planning, labor and employee relations, and occupational safety. Prior to the Republic merger with Allied Waste Industries, Jeff worked 18 years for Allied holding various leadership positions in both the field organization and at the corporate headquarters, culminating with senior vice president for eastern operations in 2004. Previously, Jeff was the assistant vice president of operations support at the Allied Waste corporate headquarters in Scottsdale, Arizona. Jeff grew up in Corporate Financial Capabilities Page 20 of 52 Kenosha, Wisconsin, and attended Ripon College where he earned a bachelors degree in politics and government. Chris Synek, Executive Vice President,Marketing and Sales Chris Synek was named executive vice president, marketing and sales in January 2011. He has served as senior vice president, South region, Republic Services since 2008. Chris has more than 13 years of marketing and sales experience. He began his career in the waste industry with Allied Waste in 2005 as senior vice president of Southern Operations, a position he held at the time of the December 2008 merger with Republic Services. Prior to being hired by Allied in September 2005, Chris was a vice president of Cintas Corporation, one of the nation's leading uniform service companies. In this role, he ran the operations group for a number of states in the South. Prior to that position he was the vice president of sales. Chris worked for Cintas Corporation for seventeen years, working his way up from a management trainee. In addition to being active in the community, Chris is often a featured speaker at universities and colleges on various topics. Chris earned a bachelor of business administration with an emphasis on marketing from Texas Tech University in Lubbock. Jeffrey D.Andrews, Senior Vice President—Operations,West Region Jeff Andrews has served as senior vice president Western Region for Republic Services since the Allied Waste/Republic Services merger in December 2008. He held that same position for Allied Waste Services since 2005. In this position, he is responsible for $1.6 billion in revenues in the western states of Washington, Oregon, Idaho, Montana, California, Arizona, Utah and Colorado. The region has over 5,000 employees which includes a region staff of twenty. Jeff joined Allied Waste in 2000 and prior to senior vice president, Jeff was a district manager, regional vice president, and area vice president. Before joining Allied, Jeff was at Waste Control Systems in Oregon for 25 years where he helped to build a company with annual revenue of$75 million before it was sold to Allied. Jeff holds a Bachelor of Arts degree in business from Oregon State University. Corporate Financial Capabilities Page 21 of 52 Ronald R. Krall, Senior Vice President—Operations,East Region Ron Krall has served as senior vice president, Republic's East Region, since January 2003. Ron began his career with Republic Services in 1999 when he joined Consolidated Services, a subsidiary of Republic Services, in Los Angeles, California, as vice president of sales and marketing. He was subsequently promoted to vice president and general manager, prior to accepting the role of area president in October 2000. In January of 2003, Ron accepted the regional vice president's position in Virginia as an officer of the Company responsible for the operations in six states in the Northeast. Ron graduated from Canisius College in Buffalo, New York with a Bachelor of Science degree in business administration(accounting major) in 1984. Ron has been in the waste industry for 23 years: 13 years with BFI and 10 with Republic Services, Inc. He has been employed in positions of significant responsibility for affiliates of Browning Ferris Industries and Republic Services since January 1986. Jack Perko, Senior Vice President- Operations, Midwest Region Jack Perko was named senior vice president, Midwest Region, in the fall of 2010, where he is responsible for operations in 11 states. This region represents $2.8 billion in revenue for the Company, with more than 6,800 employees. In 2005 Jack joined Allied Waste Industries as area president for the Atlanta, Georgia market. As a result of the merger between Allied Waste and Republic Services, Jack expanded his leadership responsibilities to operations throughout Georgia, Alabama and Tennessee. Jack served as region vice president of the Southwest Region for Republic Services from 2000 to 2004. Prior to that, Jack was named area president of North Carolina operations for Republic Services in 1999. In the late 1980's, Jack began his career in the waste industry working for the Hudson Companies and held various management positions throughout the state of Florida. In 1995, the Hudson Companies merged with Republic Waste Industries. Jack earned a Bachelor of Arts degree in Public Administration from the University of Central Florida in Orlando, Florida. He earned Corporate Financial Capabilities Page 22 of 52 his Master's of Science degree in Business Administration from the Florida Institute of Technology in Melbourne, Florida. Robert Boucher, Senior Vice President—Operations, South Region Bob Boucher was named senior vice president, South Region in January 2011. Bob has a 20- year career in the waste industry. He began working for Republic Services in June 2010 as the area president for the Houston area. He served as president and CEO of Synagro, a position he held for eight years. Prior to that, Bob worked for Allied Waste from 1997 to 2002, in positions such as district manager and regional vice president. He worked for Waste Management from 1994 to 1997 and for American Waste Systems from 1989 to 1994, advancing quickly up the ranks in both companies. Among his many roles were: division manager, operations manager, general manager and division president. Among his volunteer activities, Bob serves on the board of The Joshua Tree Foundation, a non-profit organization. Bob earned his post-graduate degree from Maine's Bridgeton Academy in 1984. William Flower, Senior Vice President, Communications Will Flower was named vice president, corporate communications of Republic Services in January 2000. He is responsible for both internal and external communications of the Company. Will joined Republic Services in 1999 and served as the general manager of operations in New York City. The following year he moved to the corporate office to serve as the chief communications officer for Republic Services, Inc. Will has 26 years of experience in the area of solid waste management and environmental protection. He has worked in the Director's Office of the Illinois Environmental Protection Agency, and later for Waste Management, Inc. in the Midwest states. Eventually, Will moved to New York City where he was involved in acquisitions, the development of transfer stations, municipal marketing, and communications. Will has a Bachelor of Science degree from Bradley University, Peoria, Illinois, and a master's degree in public administration from the University of Illinois - Springfield, Illinois. Corporate Financial Capabilities Page 23 of 52 Gary Sova, Senior Vice President, National Accounts Gary Sova joined Republic Services, Inc. in 2002 as vice president of marketing and sales. He is responsible for direction and support for all areas of revenue development and management within the sales organization. While serving as vice president of marketing and sales for Republic, Gary has led the development and standardization of sales compensation, reporting, prospect management, training, and marketplace sales planning. He created the Chairman's Club, a sales recognition program that recognizes the top 5% of sales performers. He also introduced the quality customer service model, called CustomerFirst, which today is in place at all Republic operating divisions. Prior to joining Republic, Gary enjoyed a successful 15- year career with Browning Ferris Industries (BFI). He started with BFI in 1985 as a sales representative and soon advanced through the management levels of the Company in both sales and operations. He also managed areas of BFI's recycling and medical waste business at both local and senior management levels. Gary attended Southern Illinois University- Edwardsville achieving honors recognition. Key Local Management Team The following is a listing of the personnel involved in the preparation of the proposal and a narrative that defines the position, responsibilities, experiences and qualifications that each possess. It is expected that, if selected, these employees will be involved in implementing the proposal by Republic Services, Inc. ❑ Jeff Hokanson,Area Controller ❑ Tony Bartemio,Area Safety Manager ❑ Steve Smith,Area Environmental Engineer ❑ Tim Quinn,Area Human Resources Manager ❑ Dan Gorske,Midwest Region Manager of Business Development ❑ Aric Henschen, General Manager ❑ Sue Virzi, Division Controller ❑ Tim Lintner,Municipal Services Manager ❑ Drew Boyer, Operations Manager ❑ Robert Schwichtenberg, Operations Supervisor ❑ Beverlee Millard, Office Manager ❑ Bob Youngsma, Maintenance Supervisor Corporate Financial Capabilities Page 24 of 52 Resumes of the key team members: Jeff Hokanson,Area Controller Jeff Hokanson was previously the Vice President, Region Controller for the Midwest Region. In this role, he was responsible for building and leading the finance organization to ensure shareholder value is growing and the integrity of all financial and statistical information reported from his region is maintained. This is accomplished through developing, influencing and driving culture improvements, hiring/training/mentoring of team members, partnering with operations leadership, and providing decision support. Jeff was also responsible for strategy development and implementation, goal setting and market planning, pricing, investment evaluation, budgeting, capital management, internal controls, municipal bidding, DSO and SG&A cost controls. He now devotes his energies primarily to the Chicagoland Area. Prior to joining Allied, he was VP European Controller for Exide Technologies where he was responsible administrating all financial information in accordance with GAAP and Local Statutory regulations. During this period, he worked extensively on creating a centralized shared service center to consolidate back office functions. From 1982 to 1999, Jeff gained extensive experience in the waste industry holding a number of positions with Browning Ferris Industries with increasing responsibilities. Before joining BFI, Jeff was a member of the audit group of a public accounting firm for over three years. Jeff holds a Bachelors of Science degree in Accounting and has earned his CPA certification. Tony Bartemio, Area Safety Manager Corporate Financial Capabilities Page 25 of 52 Tony Bartemio is the Area Safety Manager for the Chicagoland Area, in this role he is responsible for assuring that safety and compliance is fully optimized within the Area. This is accomplished by his direct interaction with the Area President, OSC, and General Managers. He directs a team of 2 safety professionals to ensure company policies, regulatory compliance; loss prevention and position responsibilities are fully executed. Additional duties include monitoring accident trend data; developing goal criterion for team members; and, developing and deploying training programs for his region. With over eighteen plus years in the solid waste industry, he joined Allied Waste in 1994 as a District Safety and Human Resources Manager. Prior to Allied, he spent 3 years with Mid American Waste as a District Safety Manager where he gained extensive experience in regulatory compliance. Tony's 1St two years in the industry started in operations where he held the positions of driver, dispatcher, and roll off supervisor. Tony's passion and work ethic permeates through his organizational structure, which allows his direct reports to maximize their efficiency and his department to be seen as a value added resource. Over the years he has worked diligently to build rapport with all levels of region, area and field management allowing the safety department to easily achieve buy-in and support within his responsible areas. Through his leadership and efforts he has established cross-functional support with all regional functional experts to facilitate the incorporation of Allied's safety programs, philosophies and best- practices into their everyday job responsibilities. Through Tony's efforts, he has made the Chicagoland Area the safest Area in the Midwest Region, and the Chicagoland Area is in the top 5 safest Areas in the country. Tony is a graduate of Alan B. Shepard H.S. in Palos Heights, IL and has attended Triton & Moraine Valley Community College. During his tenure as a safety professional in the waste industry he has obtained the following certifications: ❑ OSHA 10 & 30hr Certified Training Course ❑ Smith System—Advanced Driving Traffic Trainer ❑ JJ Keller—FMCSR ❑ Safety Kleen—Introduction to Regulatory Compliance ❑ Pomp's—Tire Maintenance "OSHA Regulations Zipper Rupture" ❑ Executive Enterprise—Practical Labor Relations ❑ AEI—Allied Executive Institute ❑ A.E. Roberts—FMLA& Section 125 Corporate Financial Capabilities Page 26 of 52 A Steve Smith,Area Environmental Engineer Mr. Steve Smith is a Licensed Professional Engineer who has over 20 years of experience in the solid waste industry. He attended the University of Illinois at Urbana-Champaign where he graduated with a Bachelor of Science degree in Agricultural Engineering. After gaining eight years of experience working for engineering consulting firms, where his focus was landfill design, permitting and construction, he joined Allied Waste in 1994. Within several years, Mr. Smith took on the role of Regional Engineer with responsibilities that included regulatory compliance, permitting, consulting and construction management, construction budgeting and scheduling for all the region landfills. He managed the region staff of Environmental Managers, and provided engineering oversight and permitting assistance for region transfer stations. Other duties included landfill expansions, development projects and engineering review of potential acquisitions. In 2003, Mr. Smith took on a new role at Allied Waste in the Market, Planning and Development Group. At this point, he focused mainly on landfill expansions and development projects for multiple regions. This included a variety of new areas including composting, C&D processing, recycling, landfill gas development and new technologies. During his tenure at Allied, Mr. Smith has been involved with successfully siting or expanding 20 landfills and permitted 4 new transfer stations. Steve now devotes his energy to solely supporting the Chicagoland Area. Corporate Financial Capabilities Page 27 of 52 Tim Quinn,Area Human Resources Manager ■ Responsibilities ❑ 1250 Employees ■ Provides sound business advice and is a valued resource to leadership and employees ■ Makes business decisions based on a strategic, long—term viewpoint ■ Demonstrates sound human resources technical knowledge ■ Develops strong relationships and possesses ability to influence business partners alignment to core strategies ■ Analyzes data, draws conclusions and provides solid and timely recommendations ■ Provides superior leadership in effective conflict resolution ■ Coaches, mentors and develops others to increase their contributions to the plan ■ Presents leadership training classes ■ Prepares the strategy for labor contract negotiations Education Masters of Business Administration ■ 1999 University of Phoenix, Southfield, MI Campus GPA 4.0 Bachelor of Arts in Social Science ■ 1988 Michigan State University, East Lansing, MI Landfill University— October, 2008 Certified Trainer Front Line Leadership Excellence—June, 2008 Allied Leadership Excellence—May, 2008 Front Line Leadership Excellence—March, 2008 Senior Professional of Human Resources - December 2002 to December 2005 Corporate Financial Capabilities Page 28 of 52 Dan Gorske,Midwest Region Manager of Business Development Dan Gorske has been the Midwest Region's Manager of Business Development since 2008. In this role Dan is responsible for direction and support of all municipal sales and services for the Midwest Region. Prior to the Republic merger with Allied Waste Industries, Dan worked 34 years for Allied Waste holding various leadership roles in the field organization. Dan has held various market place positions including Midwest Region Vice President and Area Vice President of the Midwest Region. Dan has worked in the waste industry and resided in the western suburbs of Chicago his entire life. . ,I Aric Henschen, General Manager Mr. Henschen is a senior management professional with 17 years of experience in the solid waste and recycling industry, and has been working with the Village of Oswego managing the collection program for over nine years. Mr. Henschen is the General Manager for the Republic Services - Aurora and Elgin IL. collection facilities, currently responsible for managing a business unit of 250 employees and over $75 million in annual revenue. The business unit is contracted with over 15 Municipal Franchise agreements, a mix of residential and commercial including two of the States largest communities: the City of Aurora (46,000 homes) and the City of Naperville, (44,000 homes). Other responsibilities include: interfaces with regional and district staff in formulating short and long-term goals consistent with the company's financial and operational objectives. Maintain company ethics and environmental, operating, regulatory, safety and accounting policies and standards. Provide guidance and direction to division managers and supervisors in budgeting. Prior to his current position he was working as the Region Operations Manager for the Midwest Region with responsibilities Corporate Financial Capabilities Page 29 of 52 in operations effectiveness and production for a territory including several landfill's, transfer stations, and hauling companies in IL, MN, IN, IA, and WI. Aric has also had direct accountability for operating landfills, transfer stations and material recovery facilities as General Manager in Central IL. before accepting a position as Assistant General Manager of National Waste Services (Republic of Chicago), a 24-hour, 7-day week operation of over 200 commercial and roll-off routes servicing the majority of Chicago. After graduating from Minooka High School he attended Joliet Jr. College and then transferred to Lewis University in Romeoville, IL. r Sue Virzi,Division Controller Responsible for the overall timeliness and quality of financial reporting and controls within the Elgin-Aurora Business Unit. Other responsibilities include: ❑ Partnering with the General Manager for analytical support in the marketing and strategic business development functions. ❑ Optimizing the financial results of each division through monthly operating results and return on invested capital. ❑ Ensuring all financial controls and reporting requirements are adequate as required by company policy. ❑ Managing staff at each location to ensure all field accounting functions (e.g. AP, Payroll, Billing, Month End Close, etc.) are properly carried out accurately and timely. Education: ❑ MBA in Management, DePaul University ❑ Certified Public Accountant ❑ BBA in Accounting, Loyola University Republic Services/Allied Waste Services Division Controller: 2009—Present Republic Services Area Controller Chicago Area: 1999—2008 Waste Management Florida Area Controller: 1997— 1999 Waste Management—Finance MGMT./Controller— 1987— 1996 Corporate Financial Capabilities Page 30 of 52 1,P �r Tim Lintner, Municipal Services Manager Tim Lintner is the Municipal Marketing Manager for Republic Services for the Aurora and Elgin business unit. With 20 years experience in the solid waste and recycling industry, Tim has work in various roles in the field organization. Working in the Chicagoland area since 1994, Tim now oversees 15 Municipal Franchise agreements. Tim resides the Northwest suburbs, with his family. �••� . nun ON THE TRACK. ]W WHIRL T IN'1 CNASG UN AIWA TY P -� NS DUR HBO AREAS OULO BE A ARO. VICATE T S TO UPER L Drew Boyer, Operations Manager Mr. Boyer is part of the Aurora Team as Operations Manager, with 19 years of experience in the solid waste industry, 14 in management. Drew brings a varied background that covers many aspects of the waste industry from route driver, risk management, safety, and operations. He began his career as a route driver with Waste Management before moving into a management position in 1995. Currently manages 85 employees including 5 route managers, 79 drivers, and 2 dispatchers with the following responsibilities: • Manages daily operations of the hauling company. Implements operating procedures and ensures "excellence driven" standards are met. • Manages department staff, including hiring, training, performance management and safety issues/claims. • Interacts with customers and local, state and federal government employees to resolve customer service concerns, and ensure regulatory compliance standards are met. • Ensures maximum productivity and route management systems for commercial, roll off and residential routes and establishes productivity improvement goals where needed. Corporate Financial Capabilities Page 31 of 52 •Responsible for the adherence to operating standards, the development of supervisory goals & objectives, and the management of labor hours and disposal expenses. • Implements and maintains an effective loss control and safety program. • Provides coaching and counseling for staff development. Trains supervisors to interpret and understand productivity and other line of business reports. • Works with General Manager and other department managers to ensure the long-term success of the division. • Approves expenses and manages the budget for the operations department including approval of purchase orders and vendor pricing. Approves the payroll of all employees under direct supervision. Oversees and supports a good working relationship between management and employees. Robert Schwichtenberg, Oswego Operations Supervisor Robert is currently an Operations Supervisor at Republic Services of Aurora and is responsible for the supervision of driver crews in the towns of Geneva, Montgomery and Oswego. His duties include scheduling drivers, mapping routes, safety observations, safety training, route auditing, and communication with city staff to ensure a high level of customer satisfaction, with safety as a top priority. Robert graduated from Eastern Illinois University with a Bachelor of Science, College of Business Administration(Business Management major). Robert has 12 years of experience in the industry, working his way up from an intern to Operations Supervisor. Beverlee Millard, Office Manager Beverlee Millard has been with Republic for five years. She was hired as the Office Manager and has been in that position for the past five years. Her responsibilities include overseeing all Corporate Financial Capabilities Page 32 of 52 functions of the customer service department, cash application, manual billing, municipal billing and reporting, assisting the controller in month end close, A/R, approving post debit and credit adjustments, assisting in the hiring process, preparing for internal/external audits, maintaining open obligations, purchasing office supplies, maintaining the Infopro system (service charge reports, container utilization), initiating cross training between departments and maintaining union records for dues and health & welfare. She is also the on site contact Bev is currently working on an AAS degree in Accounting/Business management and plans to continue pursuing her Bachelor's degree through the on line program at the University of Phoenix. Robert Youngsma, Maintenance Supervisor Bob has served in the waste industry for over thirty years. His history includes supervising at his family owned waste business 1974 to 1979, leading him into a maintenance supervisor position with Rot's Waste Disposal '79 — '83 and a manager of BFI/Allied Waste '83 —early '09. Bob currently plans, organizes, and supervises the Division's maintenance department in order to maintain a safe, reliable, and cost effective fleet. He ensures adherence to company policy in regards to providing a fleet that has the capabilities to provide customer satisfaction. Through many years of experience and training, Bob has earned numerous certificates in the maintenance field, offering expertise and the ability to train the five technicians and two preventative maintenance technicians he currently supervises. Corporate Financial Capabilities Page 33 of 52 Subcontractors: List of subcontractors who will be part of implementation. Republic Services has assembled an exceptional group of professionals to assist as sub- contractors in successfully fulfilling the terms of a contract with the City of Plano. The following firms will be utilized: RMC Resource Management Companies—Recycle Materials Sorting/Processing 10244 Clow Creek Rd. Plainfield, IL. 60585 Speedway/Waste Management Transfer Station—Transfer of Municipal Solid Waste to an Republic Services Landfill. 1N138 Linlar Drive, Elburn, IL 60185 Green Organics, Inc. —Yard Waste Composting 1270 E. Beecher Rd. Bristol, IL. 60512 Willow Ranch Landscape—Yard Waste Composting 1371 North Joliet Road Romeoville, IL 60446 Steve Piper& Sons Tree Service—Christmas Tree Recycling 31 W 320 Ramm Dr. Naperville, IL. 60564 Other Names of Vendor Allied Waste Services of Aurora, the proposing vendor, has conducted business under the name Republic Services, Inc. Republic Services of Aurora is owned by Republic Services, Inc. During the preceding ten years, Republic Services, Inc. has conducted business under the following names: ■ Republic Industries, Inc. ■ Republic Services Group ■ Republic Waste Industries, Inc. ■ BFI Waste Services of Aurora Corporate Financial Capabilities Page 34 of 52 Experience and Similar Projects COLLECTION OPERATIONS The following section provides information on select solid waste collection and recycling agreements that Republic Services has throughout the United States. Please note that the Company serves more than 3,000 municipal and government customers. This list is by no means comprehensive. It is simply a sampling of some of the municipalities that we serve. Communities Serviced by Republic Services of Elgin & Aurora: City of Aurora- Estimated units serviced weekly -45,820 Volume based program Giovanni Santana, Administrative Assistant One South Broadway Aurora, IL 60505 Phone: 630-256-3770 Village of Bartlett -Estimated units services weekly- 13,410 Take all program. Steven Bosco, Assistant Village Administrator 228 S. Main Street Bartlett, IL 60103 Phone: 630-837-0800 Village of Burlington- Estimated units serviced weekly— 150 Take All program. Mary Ann Wilkinson, Village Clerk 135 Water Street Burlington, IL 60109 Phone: 847-683-2283 Village of Carpentersville—Estimated units serviced weekly 9,707 Modified volume based program. Steve Jones,Assistant Village Manager 1200 L.W. Besinger Drive, Carpentersville, IL 60110 Phone; 847-426-3439 Corporate Financial Capabilities Page 35 of 52 Village of East Dundee -Estimated units serviced weekly- 1,262 Take all program. Jim Kelly, Public Works 401 Elgin Ave East Dundee, IL 60118 Phone: 847-844-1256 City of Geneva- Estimated units serviced weekly- 7,091 Volume Based program. Dan Dinges, Public Works Director 1800 South Street Geneva, IL 60134 Phone: 630-232-1501 Village of Glen Ellyn- Estimated units serviced weekly - 7,200 Modified Volume base program Kristen Schrader, Assisant Village Manager 535 Duane Street Glen Ellyn, IL 60137 Phone: 630-547-5205 Village of Hanover Park- Estimated units serviced weekly- 10,481 Take all program. Howard Killian, Director of Public Works 2121 West Lake Street Hanover Park, IL 60133 Phone: 630-372-4440 Village of Lake in The Hills—Estimated units serviced weekly- 7,657 Take all program. Fred Mullard, Director of Public Works 9010 Haligus Road, Lake In The Hills, IL 60156 847-960-7505 Village of Montgomery- Estimated units serviced weekly - 5,267 Modified volume based program. Michael Pubentz, Director of Public Works 891 Knell Road Montgomery, IL 60538 Phone: 630-896-1354 Corporate Financial Capabilities Page 36 of 52 City of Naperville -Estimated Units serviced weekly- 39,582 Take all refuse program with volume based yard Waste collection. Dick Dublinski, Director of Public Works 180 Fort Hill Drive Naperville, IL Phone: 630-420-6753 Village of Oswego - Estimated units serviced weekly- 9,500 Take all program. Dwight Baird, Interim Village Administrator 100 Parkers Mill Oswego, IL 60543 Phone: 630-554-3287 Village of Sleepy Hollow- Estimated units serviced weekly— 1,051 Take all program. Ellen Volkening, Director of Finance One Thorobred Lane, Sleepy Hollow, IL 60118 Phone: 847-428-2266 Village of South Elgin-Estimated units serviced weekly—6,704 Take all program with carts. Art Skibley, Finance Director 10 N. Water Street South Elgin, IL 60177 Phone: 847-695-2742 Village of West Dundee - Estimated units serviced weekly—2.010 Take all program. Joe Cavallaro, Village Manager 102 South Second Street West Dundee, IL 60118 Phone: 847-551-3800 Corporate Financial Capabilities Page 37 of 52 TRANSFER STATIONS Successful transfer operations require careful planning, efficient implementation, effective logistics and professional management. This philosophy has made Republic Services one of the nation's most successful waste management firms. Republic Services provides waste transfer services at 194 locations throughout the United States and Puerto Rico, annually receiving millions of tons of municipal and commercial waste for disposal and recycling. The Company utilizes traditional and specially designed equipment and vehicles to ensure the efficient movement of waste to final disposal locations. A wide variety of transfer stations employ push pits, compactors, enclosed compactor trailers, gravity fed compactor systems, and top-loading open-top trailers. Transfer stations range in size from large urban centers of 6,000 ton-per-day capacity to small rural "green box" stations processing several tons per day. Republic Services has been designing, constructing and operating municipal waste transfer stations of various sizes and design for almost twenty years. We have transferred millions of tons of municipal and commercial solid wastes to landfills. The following is a list of some of the Company's local transfer operations: Northlake Transfer Station,Northlake, IL. Groen Transfer Station Crestwood, IL Robbins Transfer Station Robbins, IL. McCook Transfer Station McCook, IL. Calumet Transfer Station McCook IL Planet Recovery Transfer Station Chicago, IL. Loop Transfer Station(Laflin Street) Chicago, IL. Shred-All Transfer Station Chicago, IL. Midtown Transfer Station Chicago, IL. Loop Transfer (64th Street) Chicago, IL. Apollo Transfer Station Momence, IL. Citiwaste Transfer Station Joliet, IL. LANDFILLS Republic Services is an industry leader in designing, engineering, building, operating and monitoring of solid waste landfills. Republic Services' landfills are a vital component of an integrated approach to solid waste management. The company owns or operates 194 landfills in the U.S. and Puerto Rico. In partnership with communities to preserve valuable resources and extend landfill capacity, Republic provides integrated service incorporating waste reduction, curbside collection, processing and marketing of recyclables, in addition to state- of-the-art landfill management. Corporate Financial Capabilities Page 38 of 52 Disposal Facilities The proposal from Republic Services, Inc. calls for the possible utilization of three landfill facilities for the disposal of municipal solid waste. The three sites are all owned and operated by Allied Waste/Republic Services, Inc: Name of Facility Location Owner 1 Environtech Landfill Morris,IL Republic Services, INC 2 Lee County Landfill Dixon,IL Republic Services, INC 3 Livingston Landfill Pontiac,IL Republic Services, INC Other Information Sustainability and Environmental Responsibility Environmental responsibility is our business. It is not one component, it's what we do. We manage materials used by the current generation so that they benefit, and do not harm, future generations. We are working with our customers, vendors and the communities we serve to ensure the protection and improvement of the environment. Republic Services provides innovative waste solutions that preserve and protect our natural resources. We put this commitment into practice in our communities every day. Our history and investment demonstrate this ongoing commitment to the community. Our business is also about helping others manage their environmental impact. Our customers want more than efficient collection at the lowest cost. They want help meeting their goals around sustainability and environmental responsibility. Corporate Financial Capabilities Page 39 of 52 Republic is committed to creating deeper partnerships with all stakeholders and we consider the environment a stakeholder. We work every day to protect and enhance the quality of our environment. We are continually researching, developing and implementing innovative technologies to help us conserve natural resources. Our operations are national in scope, but the collection, disposal and recycling of waste is a local business. We are committed to helping our customers reach their goals for sustainability through consultation, innovation and environmentally safe waste management practices. Whether it is capturing solar power from the surface or biogas from below, Republic Services' landfills are helping to move our country one step closer to energy independence. Republic Services is one of the nation's largest recycling companies. We actively pursue projects that improve the environment and help customers meet their sustainability goals. Leadership in Sustainability Republic Services is a leader in sustainability. In our Annual Sustainability Report, we highlight some of the many forward thinking things that we are doing to protect and enhance the environment. Some of the initiatives include: Residential Recycling Conference Republic Services is leading the way by organizing the first national residential recycling conference. More than 500 individuals interested in maximizing residential recycling efforts gathered to learn from industry leaders and experts in the field of recycling at the event sponsored by Republic Services and Waste & Recycling News. Delivering serious solutions for serious recyclers, the conference and exhibition focus 100% on the technology and solutions for and business of residential recycling. Earth Day Since 1970, much has changed in this country environmentally. Among other things,we are pleased that increased regulation has meant cleaner air, water and land. Our industry, in particular, is tightly regulated and monitored and we are proud that each and every day we provide environmentally responsible solutions for businesses and communities nationwide. Corporate Financial Capabilities Page 40 of 52 Republic Services celebrates Earth Day as a platform for environmental education and community outreach. All of our field divisions have been given tools and encouraged to host or participate in local Earth Day events. Hundreds of our employees, their family members and friends will work side by side with members of the communities we serve to make a difference for the environment in April. To learn more about the environmental sustainability efforts of Republic Services and to view Republic's most recent Sustainability Report, visit republicservices.com/sustainability. Associations Republic Services is a member of the following associations and organizations. Republic Services employees are actively engaged in these organizations. In many cases, our employees serve on the Boards of Directors and are elected officers in many of these associations. ❑ Environmental Industries Association(EIA) ❑ EIA Women's Council ❑ National Solid Wastes Management Association(NSWMA) ❑ Solid Waste Association of North America(SWANA) ❑ Detachable Container Association (DCA) ❑ Environmental Research and Education Foundation(EREF) ❑ United States Green Building Council (USGBC) ❑ Public Affairs Council Website Our corporate website is http://www.republicservices.com. We make available on this website, free of charge, access to our Annual Report on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, Proxy Statement on Schedule 14A and amendments to those materials filed or furnished pursuant to Section 13(a) or 15(d) of the Corporate Financial Capabilities Page 41 of 52 Securities and Exchange Act of 1934 as soon as reasonably practicable after we electronically submit such material to the Securities and Exchange Commission. Community Partnerships Republic Services is a proud partner with the communities we serve. Republic Services has developed an effective business plan that specifically calls for communicating with our partner communities. Simply stated, we believe that listening to community concerns and considering community recommendations makes good business sense. Further, we think that investing in the local community by directing business to local vendors, who can provide competitive quality and price, is a good practice. We also choose to give priority consideration to employing qualified people from the local community. Mutually beneficial relationships with the communities we serve are a critical measure of success at Republic Services. We are very proud of the commitments that we have made to be a good neighbor. Regulations Our facilities and operations are subject to a variety of federal, state and local requirements that regulate the environment,public health, safety, zoning and land use. Permits, such as an operating permit, licenses and other approvals, are generally required for landfills, transfer stations, certain solid waste collection vehicles, fuel storage tanks and other facilities that we own or operate. These permits are subject to revocation, modification and renewal in certain circumstances. Federal, state and local laws and regulations vary, but, in general, govern wastewater or stormwater discharges; air emissions; the handling, transportation, treatment, storage and disposal of hazardous and non-hazardous wastes; and the remediation of contamination associated with the release or threatened release of hazardous substances. These laws and regulations provide governmental authorities with strict powers of enforcement, which include the ability to obtain injunctions and/or impose fines or penalties Corporate Financial Capabilities Page 42 of 52 in the case of violations, including criminal penalties. The U.S. Environmental Protection Agency and various other federal, state and local environmental, public and occupational health and safety agencies and authorities administer these regulations, including the Occupational Safety and Health Administration of the U.S. Department of Labor. We strive to conduct our operations in compliance with all applicable laws and regulations. Federal Regulations The following summarizes the primary environmental,public and occupational health and safety-related statutes of the United States that affect our facilities and operations: ❑ The Solid Waste Disposal Act, as amended, including the Resource Conservation and Recovery Act. RCRA and its implementing regulations establish a framework for regulating the handling, transportation,treatment, storage and disposal of hazardous and non-hazardous solid wastes, and require states to develop programs to ensure the safe disposal of solid waste in sanitary landfills. Subtitle D of RCRA establishes a framework for regulating the disposal of municipal solid waste. Regulations under Subtitle D currently include minimum comprehensive solid waste management criteria and guidelines, including location restrictions, facility design and operating criteria, closure and post-closure requirements, financial assurance standards, groundwater monitoring requirements and corrective action standards, many of which had not commonly been in effect or enforced in the past in connection with municipal solid waste landfills. Each state was required to submit to the U.S. EPA a permit program designed to implement Subtitle D regulations by April 9, 1993. All of the states in which we operate have implemented permit programs pursuant to RCRA and Subtitle D. These state permit programs may include landfill requirements which are more stringent than those of Subtitle D. All of our planned landfill expansions or new landfill development projects have been engineered to meet or exceed Subtitle D requirements. Operating and design criteria for existing operations have been modified to comply with these new regulations. Compliance with Subtitle D regulations has resulted in increased costs and may in the future require substantial additional expenditures in addition to other costs normally associated with our waste management activities. ❑ The Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended. CERCLA, among other things, provides for the cleanup of sites from which there is a release or threatened release of a hazardous substance into the environment. CERCLA may impose strict,joint and several liability for the costs of cleanup and for Corporate Financial Capabilities Page 43 of 52 damages to natural resources upon current owners and operators of the site,parties who were owners or operators of the site at the time the hazardous substances were disposed of, parties who transported the hazardous substances to the site and parties who arranged for the disposal of the hazardous substances at the site. Under the authority of CERCLA and its implementing regulations, detailed requirements apply to the manner and degree of investigation and remediation of facilities and sites where hazardous substances have been or are threatened to be released into the environment. Liability under CERCLA is not dependent upon the existence or disposal of only "hazardous wastes" but can also be based upon the existence of small quantities of more than 700 "substances" characterized by the U.S. EPA as "hazardous," many of which may be found in common household waste. Liability under CERCLA is not dependent upon the intentional disposal of hazardous wastes or hazardous substances. It can be founded upon the release or threatened release, even as a result of unintentional, non-negligent or lawful action, of thousands of hazardous substances, including very small quantities of such substances. Thus, even if our landfills have never knowingly received hazardous wastes as such, it is possible that one or more hazardous substances may have been deposited or "released" at our landfills or at other properties which we currently own or operate or may have owned or operated. Therefore, we could be liable under CERCLA for the cost of cleaning up such hazardous substances at such sites and for damages to natural resources, even if those substances were deposited at our facilities before we acquired or operated them. The costs of a CERCLA cleanup can be very expensive. Given the difficulty of obtaining insurance for environmental impairment liability, such liability could have a material impact on our business and financial condition. ❑ The Federal Water Pollution Control Act of 1972, as amended. This Act regulates the discharge of pollutants from a variety of sources, including solid waste disposal sites, into streams, rivers and other waters of the United States. Point source runoff from our landfills and transfer stations that is discharged into surface waters must be covered by discharge permits that generally require us to conduct sampling and monitoring, and under certain circumstances, reduce the quantity of pollutants in those discharges. Storm water discharge regulations under this Act require a permit for certain construction activities and discharges from industrial operations and facilities, which may affect our operations. If a landfill or transfer station discharges wastewater through a sewage system to a publicly- owned treatment works, the facility must comply with discharge limits imposed by that treatment works. In addition, states may adopt groundwater protection programs under this Act or the Safe Drinking Water Act that could affect solid waste landfills. Furthermore, development which alters or affects wetlands must generally be permitted prior to such development commencing, and certain mitigation requirements may be required by the permitting agencies. Corporate Financial Capabilities Page 44 of 52 ❑ The Clean Air Act, as amended. The Clean Air Act imposes limitations on emissions from various sources, including landfills. In March 1996, the U.S. EPA promulgated regulations that require large municipal solid waste landfills to install landfill gas monitoring systems. These regulations apply to landfills that commenced construction, reconstruction or modification on or after May 30, 1991, and,principally, to landfills that can accommodate 2.5 million cubic meters or more of municipal solid waste. The regulations apply whether the landfill is active or closed. The date by which each affected landfill is required to have a gas collection and control system installed and made operational varies depending upon calculated emission rates at the landfill. Many state regulatory agencies also currently require monitoring systems for the collection and control of certain landfill gas. We do not expect that compliance with any new state regulations will have a material effect on us. ❑ The Occupational Safety and Health Act of 1970, as amended. This Act authorizes the Occupational Safety and Health Administration of the U.S. Department of Labor to promulgate occupational safety and health standards. A number of these standards, including standards for notices of hazardous chemicals and the handling of asbestos, apply to our facilities and operations. ❑ State Regulation. Each state in which we operate has its own laws and regulations governing solid waste disposal, water and air pollution, and, in most cases, releases and cleanup of hazardous substances and liability for such matters. States also have adopted regulations governing the design, operation, maintenance and closure of landfills and transfer stations. Our facilities and operations are likely to be subject to these types of requirements. In addition, our solid waste collection and landfill operations may be affected by the trend in many states toward requiring the development of solid waste reduction and recycling programs. For example, several states have enacted laws that require counties or municipalities to adopt comprehensive plans to reduce, through solid waste planning, composting, recycling or other programs, the volume of solid waste deposited in landfills. Additionally, laws and regulations restricting the disposal of certain wastes, including yard waste, newspapers, beverage containers, unshredded tires, lead- acid batteries and household appliances, in solid waste landfills have been promulgated in several states and are being considered in others. Legislative and regulatory measures to mandate or encourage waste reduction at the source and waste recycling also are or have been under consideration by the U.S. Congress and the U.S. EPA, respectively. Corporate Financial Capabilities Page 45 of 52 A View of Public-Private Partnerships: A proven relationship for managing solid waste Throughout the United States, municipal and county governments have realized the benefits of creating public-private partnerships to manage solid waste. The primary influences behind a municipality's move toward privatization in the United States are: ❑ the pursuit of cost savings, ❑ the ability to access new technologies while preserving capital expenditures, and ❑ the desire to reduce risks associated with providing waste management services. For these very reasons, currently more than half of U.S. cities now contract all or part of their refuse collection and disposal services. This number has nearly doubled from 31 percent in 1991. Roles and Responsibilities Every successful public-private partnership requires a clear understanding of the roles and responsibilities of the partnering organizations. Claims that privatization of solid waste services will eliminate government involvement in the solid waste management process are nonsense. Experience has proven that privatization actually requires an increased regulatory role from the municipality. Government cannot disengage from its responsibility to protect public health, safety and the environment. Therefore, the primary responsibility of a city official is to protect the public. In municipalities where solid waste services have been privatized, city officials serve as watchdogs by monitoring performance and enforcing contracts. They are the foundation for planning activities directly associated with successful, long-term management of solid waste. The job of the private sector is to fulfill the terms of the contract, which has proven to be a quality-assured, cost effective solution to solid waste services. The investment of capital to purchase collection vehicles, hire staff and construct facilities is the risk the private sector acquires to ensure the collection and safe disposal of society's waste. The private sector also plays a vital role in the planning process by providing advice and insight to professional planners. The single most important responsibility of waste collection firms is to respect the municipality as the "customer." The goal is to always provide customers with services that exceed their highest expectations. Clear Expectations In addition to each partner understanding its own particular responsibilities, successful public- private relationships have a clear understanding of the roles and expectations of the other partner. This typically begins long before a vendor is selected. Solid waste collection can involve an array of different services. Therefore,municipal officials must first conduct a thorough evaluation and review of the options available for solid waste services. Corporate Financial Capabilities Page 46 of 52 Next, the municipality must create a well-designed, fair and complete procurement process in which the government clearly defines the services that will be transferred to the private sector. Unfortunately, there appears to be more problems in this phase than anywhere else in the privatization process. To avoid confusion, the desires of the municipality must be explicitly detailed in the bidding document. A clear definition of the scope of work required is imperative. Once the scope of service is defined,public officials need to clearly define minimum service- level requirements. This includes such matters as frequency of collection,permitted hours of operation, insurance and bonding requirements, health and safety restrictions,permissible service complaint levels and other basic service parameters. Leaving room for interpretation only leads to confusion and frustration later in the relationship. The municipality must also be fair and practical during negotiations. It should be noted that price cannot be the only factor that government considers when evaluating a vendor's proposal. Factors such as the vendor's past experience, financial condition and the ability to fulfill the terms of the contract must also be evaluated and taken into consideration during the procurement process. Finally, once a contract is signed, both sides need to work diligently to be fair throughout the life of the contract. Make no mistake -- the hard work for both the contractor and the municipal officials commences following vendor selection. There is no single best way to structure the contracting of solid waste and recycling collection services. However, in any contracting decision, the twin goals of service quality and competitive cost should guide the design of the bidding process and the delineation of contract details. Ultimately, long-term success of contracting depends on depoliticizing the contracting decision as much as possible, using clear quantitative and qualitative performance standards, and clearly spelling out the responsibilities of the public and private sectors. Win-Win Relationships Successful public-private partnerships are often referred to as "win-win" relationships. Examining the "wins," we see that the public sector benefits when they are able to provide quality services at lower costs by using their purchasing power to strike favorable terms with private waste collection firms. The private sector "wins" are measured by profitability—that is, the return that a company realizes on invested capital. Good general managers of waste collection companies carefully and diligently work to ensure that quality services required by the contract are being delivered with the utmost efficiency to ensure a profit. Carelessness or a lack of attention to the delivery of quality service can result in financial disaster. Corporate Financial Capabilities Page 47 of 52 Experienced,business-savvy public sector administrators know that the ability to lower organizational costs and improve the quality of service is related to route density typically found in residential waste collection. The length of contract and specific requirements for insurance, equipment, staffing, billing and reporting are other factors that can also influence the price of service. The private sector has proven its ability to provide cost effective solid waste services. Subsequently, municipalities have saved millions of taxpayer dollars without adversely impacting the quality of service to residents. In the end, environmentally sound solid waste management is a service for which local government is responsible. Providing service that exceeds the highest expectations of the customer in a cost-effective manner is the responsibility that lies with the vendor. Government is there to protect public health, which means ensuring that the job gets done right. Given the strengths and expertise on both sides, the opportunity exists for the public and private sector to partner and create a system in which everyone benefits—a true win-win relationship. Corporate Financial Capabilities-March 2011 Page 50 of 52 Credit References Heil Environmental FleetPride 2030 Hamilton Place Blvd., Suite 200 P.O. Box 9156 Chattanooga, TN 37421 Corpus Christi, TX 78469 Contact: Richard Bassett Contact: Mr. Steven Stockseth Telephone: (423) 855-6397 (Please fax requests) Fax: (423) 855-3478 Telephone: 866-221-2484 ext. 126 Email: RBassettkDoverESG.com Fax: 361-883-3323 Mansfield Oil Co. Wastequip 1025 Airport Parkway, SW Corporate Headquarters Gainesville, GA 30501 1901 Roxborough Road Contact: Erica Johnstone, Credit & Suite 300 Collections Analyst Charlotte,NC 28211 Telephone: (678) 450-2330 Contact: Pattie Shidler Fax: (770) 532-6266 Telephone: (800) 285-0666 ext. 241 Mack Truck Vanguard Truck Center Tower Place 200 3348 Peachtree Rd. NE. Suite 1450 Atlanta, GA 30326 Contact: Tom Ewing, President Telephone: (404) 963-9143 Fax: (404) 363-4989 Corporate Financial Capabilities Page 51 of 52 Legal Proceedings We are and will continue to be involved in various administrative and legal proceedings in the ordinary course of business. We do not believe that any of these matters will, either individually or in the aggregate,have a material adverse effect on our financial position, results of operations, cash flows or prospects. We are involved in routine judicial and administrative proceedings that arise in the ordinary course of business and that relate to, among other things,personal injury or property damage claims, employment matters and commercial and contractual disputes. We are subject to federal, state and local environmental laws and regulations. Due to the nature of our business, we are also often routinely a party to judicial or administrative proceedings involving governmental authorities and other interested parties related to environmental regulations or liabilities. From time to time, we may also be subject to actions brought by citizens' groups, adjacent landowners or others in connection with the permitting and licensing of our landfills or transfer stations, or alleging personal injury, environmental damage, or violations of the permits and licenses pursuant to which we operate. Although the ultimate outcome of any legal matter cannot be predicted with certainty, we do not believe that the outcome of our pending legal and administrative proceedings will have a material adverse impact on our consolidated cash flows, financial position or results of operations. Corporate Financial Capabilities-March 2011 Page 52 of 52 Proposal prepared exclusively for United City of Yorkville Statement of Acceptance of All Agreement Terms and Conditions/Deviations Republic Services will be able to meet all the needs of United City of Yorkville as outlined in the proposal as well we are willing to provide additional services to the residents of the City of Yorkville. Descriptions of service enhancement and options to the City in addition to the services requested will be outlined throughout our proposal. A copy of a Certification of Insurance is submitted as "Evidence Only". Once a contract is assigned a Certificate of Insurance will be supplied. Our current Certificate of Insurance expires as of June 30, 2012. 1 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville Program Designs Solid Waste Collection and Disposal from Residential Households: General Service Curbside Refuse Collection will be a modified volume based program, with once a week service. Each resident will be provided a 35, 65, or 95 gallon recycling cart and refuse cart. Additional refuse will be collected as long as it has a $1.00 sticker attached to the bag or container. Extra bags or containers must be no larger than 34 gallons in capacity with handles not to exceed the weight limit of 50 lbs. Collection of one discarded and unwanted bulk household items for residents such as bicycles, tables, chairs and mattresses, etc. would continue to be picked up on a weekly basis as well. Republic Services drivers provide the resident with a quote, or a quote can be requested that is delivered by the Route Supervisor for a special pick-up, for those items not listed as Bulk items. Once payment arrangements have been satisfied through Customer Service the Driver returns for collection of the additional debris. r 2 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville Refuse Receptacles Refuse which is not readily storable in refuse containers shall be collected by Republic Services if it is stacked neatly alongside of the refuse containers on the regular collection day—(excluding Holiday weeks) as along as the $1.00 sticker is attached. White Goods Republic Services will pick up any large domestic appliances, which include but are not limited to: refrigerators, freezers, stoves, ranges, trash compactors, washers, dryers, dishwashers, furnaces, hot water heaters, air conditioners, humidifiers, dehumidifiers, microwaves and water softeners. Construction Material The Contractor will pick up small amounts of construction material that is in approved containers, not to exceed 34 gallons,weighing less than 50 pounds or bundled into 4-foot in length bundles not exceeding 50 pounds, and secured on both sides as long as the required $1.00 sticker is attached to the container or bundle. This debris from the small remodeling projects cannot exceed 2 cubic yards. Any amount greater than two cubic yards will be collected based on the price quoted in the detailed cost section. Republic Services will provide the customer with an estimate for a roll off container if there is large amount of construction debris. Christmas Tree Recycling Republic Services will run a special truck for the pick-up and recycling of Christmas trees on the regular pick-up day during the first two full weeks of January. Christmas trees free of all ornaments, lights, tinsel and other decorations will be collected. Trees that have decorations or that are put out for disposal after this time period will be picked up with regular household trash. Additional Service Republic Services upon request shall provide the residents of the City with any additional disposal service beyond that herein described for all types of refuse material including earth, sod, rocks, concrete, excavations and other materials (except for poisonous and toxic materials and large quantities of liquid requiring tanker truck disposal equipment) using Republic Services roll-off boxes for removal of such materials, but in no event shall the Republic Services be required to collect such materials for excavating and other construction contractors. 3 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville Recycling curbside collection: Curbside Recycling Collection is in a single stream fashion requiring no sorting by the resident. 35, 65, or 95 gallon recycling carts will be provided to each resident. These carts remain the property of the contractor. Additional carts will be available based on an additional monthly fee. The following materials are accepted in all recycle containers provided: Newspaper, magazines,paper bags, office paper, mixed paper, colored paper, envelopes, unwanted mail, catalogs, telephone directories, soft and hard cover bound books, paperboard, cardboard including wet strength 7' •t-h carrier stock)unlimited in size, frozen food packaging, aseptic packaging, gable-top "'' ; >•' containers, glass bottles of any color,jars, �� aluminum cans, foil,baking dishes, steel or tin containers, empty aerosols,plastic containers including#1 (PET), #2 HDPE, #3 (V), #4 y / (LDPE), #5 (PP), #7 (other) and plastic carrier straps and other material mutually agreed to by the City and Republic Services. The recycling material collected will be directed to Resource Management's facility located in Plainfield, Illinois for processing. Unlimited Yard Waste Collection Yard Waste will be collected only during the designated season that begins on April 1 st and ends the last collected day in November. Collection will be provided once per week on the normal collection of each week(excluding Holiday weeks). The Contractor shall transport all yard waste materials to a yard waste composting, transfer, or land application site which meets the requirements of the specifications and provisions of all applicable laws. Households located within the City's boundaries shall be provided weekly yard waste and bundled brush collection in an unlimited amount. All yard waste must be placed in"Kraft"paper bags designed and sold specifically for the collection and disposal of yard waste. Yard Waste bags must not exceed 34 gallon of capacity weighing up to 50 lbs. All Bundles of small brush or branches will be acceptable as long they do not exceed 4 feet in length, 2 inches in diameter, and 50 pound in weight. Residents placing bundled brush out for collection will be required to bundle brush with biodegradable natural fiber twine (plastic or wire is prohibited). 4 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville Amnesty Days A Spring and Fall curbside collection of additional refuse,yard waste and bulk items will be provided on a mutually agreed upon date between the Republic Services and the City. Residents are able to place white goods and up to 4 automobile tires at the curb during the amnesty collection period. All rims must be removed from the tires prior to collection. There shall be no additional charges to the residents for the clean up and additional bulk items that are placed at the curb during this clean-up week. Emergency Services: Locally, Republic has a considerable fleet depth of over 700 units in the Chicagoland Area giving us superior abilities to respond to emergency situations that require additional collection vehicles, such as in the case of a disaster response. In the case of a larger or regional event, spare equipment from other local divisions may not be sufficient. As in the case of Hurricane Katrina, Republic can quickly mobilize equipment and personnel from other collection divisions to accomplish what would seem impossible. Republic Services Employee's manage a Team called the Blue Crew that is a list of qualified Drivers and Operators across the nation that are ready to respond to any natural disaster in a moments notice. Revitalization of disaster planning at the corporate level occurred after Hurricane Katrina. Republic was on site,performing cleanup work in the gulf coast region days before any governmental agency was deployed and working. There is no way to convey in words Republics' ability to not only disburse equipment and personnel to commence clean up of unimaginable amounts of • waste in New Orleans, but the extreme care it took of its employees and their families during this critical time such that work could progress. The Company provided housing, hot meals, grocery money, to every family so that their children could have clothing and toys, and much more. In the case of Hurricane Katrina Republic raised,primarily through its own executives and employees, over$1.5 million to sustain Republic families during this time of crisis. All of this would be available to City of Yorkville should a disaster strike. Republic is also willing to coordinate with the City to develop a disaster plan the City can rely on. Republic Services will negotiate with the City a fee to be paid for additional services that may be required during an emergency, such as providing roll-off dumpsters and any additional curbside pick-ups. 5 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville City Buildings Refuse and Recycling Program Republic Services will maintain a program to collect both refuse and recyclables generated in all buildings owned or leased by the City. The location of the centrally located refuse and recyclable container(s) shall be agreed to by the City. Containers used for recycling shall exhibit a prominent recycling emblem on the exterior. The refuse and recycle collection programs shall be provided at no charge. Solid Waste Collection, Disposal and Recycling Service for City's Special Events or Festivals: Republic Services in cooperation with organizers of City Festivals will provide roll off containers and portable toilets for these events at no additional charge to the City. We understand the importance and will assist the City of Yorkville ensuring the cleanest park environment possible throughout the scheduled event. Invoicing and Compensation: Rates /Collection of Charges/House-count Republic Services agrees to provide for the term of the contract, the once-a-week residential refuse, recycling and yard waste collection as provided in the specifications of the RFP. Proposed rates are on the worksheets identified in the attached pricing outline. All charges for service will be billed directly to the City on a monthly basis. Change in Law The fees provided above in this section shall include any and all charges, taxes and fees for the collection, transportation and disposal of all refuse and yard waste collected and the transportation and processing and disposition of all recyclable materials. Republic Services shall pay all sales, use,property, income and other taxes that are lawfully assessed against the City or the contractor in connection with the Contractor's facilities and for all licenses, permits, certificates of authorities, and inspections required for this work. In the event there is a change or addition in new local, state or federal rules, ordinances, regulations, taxes or government charges, that affects the Contractors cost of providing the service, such as a sales tax on services, other than property taxes, the Contractor may adjust the established rates accordingly. Any changes in rates must be supported by documentation. Upon discussion, if an agreement can be reached, then the agreed upon price shall be passed on to the customer. 6 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville Monthly Records & Reporting The Contractor shall maintain complete and accurate books,records and accounts showing its total quarterly billings for the collection service in the City, and gross receipts from the sale of recyclable materials during the term of the Contract. Such books and records shall be made available for examination and audit by the City at any time during business hours. The Contractor shall provide the City with the following monthly reports: ✓ Complaints: A report of all resident complaints, the dates and times of such complaints, and the corrective action taken. ✓ Refuse: A report on the status of the refuse collection program, including an account of the volume of refuse collected each month. ✓ Recycling: A report on the status of the curbside recycling program, including an account of weekly and monthly participation rates, the volume of recyclable materials collected and deposited at any and all material processing facilities, revenues collected from the material processing facilities, and summaries of any problems encountered with the program. ✓ Yard Waste: A report on the status of the yard waste collection program, including the volume of yard waste collected and deposited at each yard waste processing facility, and summaries of problems encountered. Informational Brochure Republic Services shall create, supply and maintain throughout the term of the franchise contract an informational brochure to the City for distribution to new residents and residents upon request. The brochure will inform residents of the aspects included in the residential refuse, recycling, and yard waste collection service. We will work with the City to mutually agree upon the contents of the brochure. REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville Proposed Schedule of Implementation Republic Services is a known entity through its long service history and proven track record of exemplary performance and safety the communities that we currently service. The Company has all the personnel, systems, equipment, and infrastructure in place to allow it to continue providing the same excellent service the City has come to expect from their hauler. Republic will develop an intimate working knowledge with the City's service conditions and requirements, including: ❖ The City's residential customer base, develop collection routes (collection schedule); to result in optimal level of efficiency and minimal service disruptions to customers. ❖ Container needs including set-out requirements and special collection needs of residential customers. ❖ Street and traffic patterns in the City and collection time frames relative to safety- sensitive areas such as schools, community centers,parks, libraries, and business districts. ❖ Equipment will be in place to tailor the needs of the City customers and programs. ❖ Administrative and public education requirements will be met, including reporting and public education/customer service collateral materials and safety programs. When taken in the aggregate, these elements and many more have significant value to the City and customers. There is tremendous value associated when residents' become familiar with Republic Services drivers, supervisors, and customer service procedures. Republic Services has excellent service initiation qualifications. This experience has evolved the Company's implementation approach; the outcome of which is a strong focus in the areas described below: Collaboration: A collaborative process between involved parties assures a smoother transition. Frequent communication Aff is essential and Republic recommends scheduled coordination meetings commencing upon contract ratification. Thoughtful Planning_Utilizing the following draft transition plan as a starting point, the implementation team will continually define and/or adjust subtasks as the team moves closer toward the collection start date as necessary or optimal. It is important to note that this Implementation Plan will be detailed according to any alternatives the City may select. Expert Execution of Tasks: Republic's team of seasoned industry professionals—all personally experienced in contract start-ups and implementation of program �il g REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville enhancements—will ensure that each task/subtask is completed within the specified time frame and to City specifications. Closing Comments Republic Services provides residential collection services to over 571,000 homes in the Chicago Suburban Area. Republic Services of Aurora is currently providing refuse, recycling and landscape collection service to a number of communities neighboring the City of Yorkville and we look forward to providing service to the City's residents and creating a working relationship with the City of Yorkville. During the post proposal process, and throughout the negotiations, please feel free to contact the following individuals: Tim Lintner Munici al Marketing Manager Cell E-mail: Aric Henschen General Manager Cell E-mail: Republic Services of Aurora 1565 Aurora Ave Lane Aurora, IL. 60505 630-723-2800 Phone 630-966-8847 Fax www.alliedwastechicago.com 9 REPUBLIC SERVICES,INC. Proposal prepared exclusively for United City of Yorkville 10 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Statement of Acceptance of All Agreement Terms and Conditions/Deviations Republic Services Inc. previously doing business as Allied Waste will be able to meet all the needs of the Village of Oswego as outlined in the proposal as well as we are willing to provide additional services to the residents of the Village. Descriptions of service enhancement and options to the Village in addition to the services requested will be outlined throughout our proposal. A copy of a Certification of Insurance is submit as "Evidence Only". Once a contract is assigned a Certificate of Insurance will be supplied. Our current Certificate of Insurance expires as of June 30, 2012. Republic at the Oswego Park District "Touch a Truck" and Prairiefest Events: Eh�� /re FES4i VAYL r A1V ti I - p_ y 1 L- NO v' go % 1 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Program Designs Solid Waste Collection and Disposal from Residential Households: Option A Unlimited refuse, unlimited recycling and limited yard waste collection. Refuse shall be collected if it is placed in a thirty three gallon container or less. Recycling will be collected when the recycling cart that is currently being utilized by the residents of Oswego is placed at the curb. Yard Waste must be placed in"Kraft"paper bags and will require a sticker attached to the bag for collection. Option B Modified volume based program, with unlimited recycling and limited yard waste collection. Refuse limits per week include two (2) - 33 gallon disposal units or a 65 gallon refuse cart. The price to the customer is outlined on the pricing page. Each additional disposal unit shall have a $1.00 sticker attached. Recycling will be collected when the recycling cart that is currently being utilized by the residents of Oswego is placed at the curb. Yard Waste must be placed in"Kraft"paper bags and will require a sticker attached for collection. Option C Modified volume based program, based on a monthly fee for pickup of all refuse, consisting of one 35 gallon, 65 gallon, or 95 gallon cart and a $1.00 sticker attached for each disposal unit beyond the cart, with unlimited recycling and limited yard waste collection. Recycling will be collected when the recycling cart that is currently being utilized by the residents of Oswego is placed at the curb. Yard Waste must be placed in "Kraft"paper bags and will require a sticker attached to the bag for collection. General Service Depending on the option that is selected by the Village, Curbside Refuse Collection will be provided at a level of once a week service. Each resident will be able to utilize their own container or the selected refuse container to place refuse at the curb. For Option B and C additional refuse will be collected as long as it has a sticker attached to the bag or container. Extra bags or containers must be no larger than 34 gallons in capacity with handles not to exceed the weight limit of 50 lbs. 2 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Bulk Items Collection of discarded and unwanted large household items for residents such as bicycles, tables, chairs, and mattresses, etc. would be picked up once the resident is provided with a quote, or a quote can be requested that is delivered by the Route Supervisor for a special pick-up. Once payment arrangements have been satisfied through Customer Service the Driver returns for collection of the additional debris. White Goods Republic Services will not pick up any large domestic appliances, which include, but are not limited to; refrigerators, freezers, stoves, ranges, trash compactors, washers, dryers, dishwashers, furnaces, hot water heaters, air conditioners, humidifiers, dehumidifiers, microwaves and water softeners. Construction Material The Contractor will pick up small amounts of construction material that is in approved containers, not to exceed 34 gallons, weighing less than 50 pounds or bundled into 4-foot bundles not exceeding the 50 pounds and secured on both sides. This debris from the small remodeling projects cannot exceed 2 cubic yards. Any amount greater than two cubic yards will be collected based on the price quoted in the detailed cost section. Republic Services will provide the customer with an estimate for a roll off container if there is large amount of construction debris. Christmas Tree Recycling Republic Services will run a special truck for the pick-up and recycling of Christmas trees on the regular pick-up day during the first two full weeks of January. Christmas trees free of all ornaments, lights, tinsel and other decorations will be collected. Trees that have decorations or that are put out for disposal after this time period will be picked up with regular household trash. Additional Service Republic Services upon request shall provide the residents of the Village with any additional disposal service beyond that herein described for all types of refuse material including earth, sod, rocks, concrete, excavations and other materials (except for poisonous and toxic materials and large quantities of liquid requiring tanker truck disposal equipment) using Republic Services roll-off boxes for removal of such materials, but in no event shall the Republic Services be required to collect such materials for excavating and other construction contractors. 3 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Recycling Curbside collection: Curbside recycling collection is in a single stream fashion requiring no sorting by the resident. 65 gallon Recycling carts are currently provided to each resident. Additional carts will be available based on an additional monthly fee. Also additional containers may be used no larger than 34 gallon, no heavier than 50 pounds placed at the curb in addition to the cart program. The following materials are accepted in all recycle containers provided: Newspaper, magazines,paper bags, office paper, mixed paper, colored paper, envelopes, unwanted mail, catalogs, telephone directories, soft and hard cover bound books, paperboard, cardboard including wet strength 7' •t-h carrier stock)unlimited in size, frozen food packaging, aseptic packaging, gable-top "'' ; >•' containers, glass bottles of any color,jars, aluminum cans, foil,baking dishes, steel or tin containers, empty aerosols,plastic containers including#1 (PET), #2 HDPE, #3 (V), #4 y (LDPE), #5 (PP), #7 (other) and plastic carrier straps and other material mutually agreed to v by the Village and Republic Services. The recycling material collected will be directed to Resource Management's facility in Plainfield, IL. for processing. Yard Waste Yard Waste will be collected only during the designated yard waste season and will begin on or around April 1 st and end on the last collection day in November. Collection will be provided once per week on the normal collection day of each week(excluding Holiday weeks). The Contractor shall transport all yard waste materials to a yard waste composting, transfer, or land application site which meets the requirements of the specifications and provisions of all applicable laws. All yard waste must be placed in acceptable bio-degradable Kraft paper bags for landscape.No receptacles shall be greater than 33 gallons in capacity or 50 pounds in weight. Bundles of small brush or branches will be acceptable as long they do not exceed 4 feet in length, 2 inches in diameter, and 50 pounds in weight. A sticker must be attached to all receptacles and bundles for collection. 4 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Amnesty Days A Spring and Fall curbside collection of additional refuse,yard waste and bulk items will be provided on a mutually agreed date between the Republic Services and the Village. Residents are able to place white goods and up to 4 automobile tires at the curb during the amnesty collection period. All rims must be removed from the tires prior to collection. There shall be no additional charges to the residents for the clean up and additional bulk items that are placed at the curb during this clean-up week. Emergency Services: Locally, Republic has a considerable fleet depth of over 700 units in the Chicagoland Area giving us superior abilities to respond to emergency situations that require additional collection vehicles, such as in the case of a disaster response. In the case of a larger or regional event, spare equipment from other local divisions may not be sufficient. As in the case of Hurricane Katrina, Republic can quickly mobilize equipment and personnel from other collection divisions to accomplish what would seem impossible. Republic Services Employee's manage a Team called the Blue Crew that is a list of qualified Drivers and Operators across the nation that are ready to respond to any natural disaster in a moments notice. Revitalization of disaster planning at the corporate level occurred after Hurricane Katrina. Republic was on site,performing cleanup work in the gulf coast region days before any governmental agency was deployed and working. There is no way to convey in words Republics' ability to not only disburse equipment and personnel to commence clean up of unimaginable amounts of • waste in New Orleans, but the extreme care it took of its employees and their families during this critical time such that work could progress. The Company provided housing, hot meals, grocery money, to every family so that their children could have clothing and toys, and much more. In the case of Hurricane Katrina Republic raised,primarily through its own executives and employees, over$1.5 million to sustain Republic families during this time of crisis. All of this would be available to the Village of Oswego should a disaster strike. Republic is also willing to coordinate with the Village to develop a disaster plan the Village can rely on. Republic Services will negotiate with the Village a fee to be paid for additional services that may be required during an emergency, such as providing roll- off dumpsters and any additional curbside pick-ups. 5 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Village Buildings Refuse and Recycling Program Republic Services will maintain a program to collect both refuse and recyclables generated in all buildings owned or leased by the Village. The location of the centrally located refuse and recyclable container(s) shall be agreed to by the Village. Containers used for recycling shall exhibit a prominent recycling emblem on the exterior. The refuse and recycle collection programs shall be provided at no charge. Solid Waste Collection, Disposal and Recycling Service for Village's Special Events or Festivals: Republic Services in cooperation with organizers of Village Festivals will provide roll off containers for these events at no additional charge to the Village. We understand the importance and will assist the Village ensuring the cleanest park environment possible throughout the scheduled event. Invoicing and Compensation: Rates /Collection of Charges/House-count Republic Services agrees to provide for the term of the contract the once-a-week residential refuse, recycling, and yard waste collection as provided in the specifications of the RFP. Proposed rates are on the proposal worksheets identified in attached pricing detail. All charges for service will be billed directly to Village on a monthly basis. Republic shall offer a senior discount to any household where the head of the household is 65 years of age or older and/or is disabled, the 10% discount applies to Option A only. Option B and C the discounted rate is considered in the limit of refuse cans allowed at the curb or in the size of the selected cart size. Change in Law The fees provided above in this section shall include any and all charges, taxes and fees for the collection,transportation and disposal of all refuse and yard waste collected and the transportation and processing and disposition of all recyclable materials. Republic Services shall pay all sales, use, property, income and other taxes that are lawfully assessed against the Village or the contractor in connection with the Contractor's facilities and for all licenses,permits, certificates of authorities, and inspections required for this work. In the event there is a change or addition in new local, state or federal rules, ordinances, regulations, taxes or government charges, that affects the Contractors cost of providing the service, such as a sales tax on services, other than property taxes, the Contractor may adjust the established rates accordingly. Any changes in rates must be 6 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego supported by documentation. Upon discussion, if an agreement can be reached, then the agreed upon price shall be passed on to the customer. Monthly Records & Reporting The Contractor shall maintain complete and accurate books, records and accounts showing its total quarterly billings for the collection service in the Village, and gross receipts from the sale of recyclable materials during the term of the Contract. Such books and records shall be made available for examination and audit by the Village at any time during business hours. The Contractor shall provide the Village with the following monthly reports: ✓ Complaints: A report of all resident complaints, the dates and times of such complaints, and the corrective action taken. ✓ Refuse: A report on the status of the refuse collection program, including an account of the volume of refuse collected each month. ✓ Recycling: A report on the status of the curbside recycling program, including an account of weekly and monthly participation rates, the volume of recyclable materials collected and deposited at any and all material processing facilities,revenues collected from the material processing facilities, and summaries of any problems encountered with the program. ✓ Yard Waste: A report on the status of the yard waste collection program, including the volume of yard waste collected and deposited at each yard waste processing facility, and summaries of problems encountered. Informational Brochure Republic Services shall create, supply and maintain throughout the term of the franchise contract an informational brochure to the Village for distribution to new residents and residents upon request. The brochure will inform residents of the aspects included in the residential refuse, recycling and yard waste collection service. We will work with the Village to mutually agree upon the contents of the brochure. REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Proposed Schedule of Implementation Republic Services is a known entity through its long service history and proven track record of exemplary performance and safety the communities that we currently service. The Company has all the personnel, systems, equipment, and infrastructure in place to allow it to continue providing the same excellent service the Village has come to expect from us. Republic has developed an intimate working knowledge and has become complete familiarity with the Village's service conditions and requirements, including: ❖ The Village's residential customer base, develop collection routes (collection schedule), and the resultant optimal level of efficiency and minimal service disruptions to customers. ❖ Container needs, including set-out requirements and special collection needs of residential customers. ❖ Street and traffic patterns in the Village and collection time frames relative to safety-sensitive areas such as schools, community centers and parks, libraries, and business districts. ❖ Equipment will be in place to tailor the needs of Village customers and programs. ❖ Administrative and public education requirements will be met, including reporting and public education/customer service collateral materials, and safety programs. When taken in the aggregate, these elements and many more have significant value to the Village and customers. There is tremendous value associated when residents' become familiarity with Republic Services drivers, supervisors, and customer service procedures. Republic Services has excellent service initiation experience. This experience has informed the Company's implementation approach; the outcome of which is a strong focus in the areas described below: Collaboration: A collaborative process between involved parties assures a smoother transition. Frequent communication is essential and Republic recommends scheduled coordination meetings commencing upon contract ratification. Thoughtful, fluid planning_Utilizing the following draft transition plan as a starting point, the implementation team will continually define and/or adjust subtasks as the team moves closer toward the collection start date, as is necessary or optimal. It is important to note that this Implementation Plan will be detailed according to any alternatives the Village may select. Expert execution of tasks: Republic's team of seasoned industry professionals—all personally experienced in contract start-ups and implementation of program enhancements will ensure that each task/subtask is completed within the specified time time-frame and to Village specifications. 8 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego Closing Comments Republic Services provides residential collection service to over 571,000 homes in the Chicago Suburban Area. Republic Services of Aurora is currently providing refuse, recycling, and landscape collection service to the Village of Oswego and we look forward to continuing this service as well as our working relationship with the Village of Oswego. During the post proposal process, and throughout the negotiations, please feel free to contact the following individuals: Tim Lintner Munici al Marketing Manager Cell E-mail: Aric Henschen General Manager Cell E-mail: Republic Services of Aurora 1565 Aurora Ave Lane Aurora, IL. 60505 630-723-2800 Phone 630-966-8847 Fax www.alliedwastechicago.com 9 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the Village of Oswego 10 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Environmental Responsibility Republic operates the seventh largest private fleet in the US. Understanding the impact these vehicles have on the environment is taken seriously. Over 250 units of the current fleet of vehicles operate on natural gas and nearly 500 other clean fuel alternatives. Republic has also worked to increase its fleet efficiency through various activities. For example, in Portland, Oregon, 100 % of Republic's existing fleet relies on alternative fuel, and each truck is equipped with timers that shut down the engine if idling for longer than five minutes. In Washington Republic has retrofitted its fleet to cut greenhouse gas emissions by over 33 %. The following xamples are specific initiatives that have led to increased fuel effciency and lower greenhouse gas emissions: ❖ Utilization of route mapping software and expert routing personnel has increased route efficiency and reduced overall fleet size and fuel consumption. ❖ Upgrading fleets to include models with newer, cleaner burning engines. ❖ Research/development of natural gas manufacturing facilities at Republic landfills to produce gas to fuel Republic trucks and equipment. ❖ In Boise, Idaho, Republic recently converted its entire fleet to compressed natural gas—the first such conversion in the state. The Company also developed its only CNG fueling station, another first for the State. 1 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego The Republic Services maintenance shop employs the following sustainable practices in addition to those listed: ❖ Only re-capped tired are used in the drive position on all collection vehicles. Recapped tires are also used on the steering axle following a comprehensive and approved inspection program. New tires are only used when re-capping is not an option. ❖ All tires not meeting Republic's re-capping standards are recycled. ❖ Drivers check each tire on their vehicles for proper air pressure daily. This helps prevent failures and run flats, and also helps maintain maximum fuel mileage. ❖ Batteries are recycled through a local vendor. ❖ Used oil, oil filters, and antifreeze are recycled through Safety-Kleen. ❖ Hydraulic oil is filtered on regular intervals rather than changed. ❖ Oil samples are routinely obtained and the results are used to determine the lifecycle of lubricants (engine oil, gear oils, hydraulic oils, and transmission fluids). ❖ When painting steel containers only a water- based, roll-on paint is used. FOR 'r ❖ All mechanics are trained in Best Management Practices for containing spills r and performing clean-ups. ❖ All scrap metal is recycled. i° ❖ Water based cleaning solutions are used for parts cleaning, rather than solvent based �fiY 4r�trf�5 ,�.rwh4tiV � products. ❖ Most collection vehicles are programmed for the engine to shut down after idling a maximum of five minutes. ❖ There is a monitored, compliant Storm Water Prevention Plan in place for the facility. 2 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Customer Service and Performance Accountability Plan Republic Services' local division is located at 1565 Aurora Ave Lane in Aurora, IL. We have over 85 employees and 80 collections vehicles servicing over 100,000 residential customers under individual household subscription service and municipal contracts. In addition we service industrial roll-off and commercial customers in the Oswego and Yorkville area, as well as other parts of Cook, DuPage, Will, Kendall and Kane Counties. We provide customized non-hazardous solid waste disposal services for local, regional and national accounts. Republic Services is committed to providing excellent service to all our customers. We support this commitment by investing in equipment, technology and training programs that maximize our operational excellence and ensure the safety of our customers, employees and the environment. Our office is open from 7:30 am to 5:00 pm, Monday through Friday (except holidays). We have a local phone number that residents with questions and concerns regarding refuse and yard waste collection can call and talk to our local Customer Service Representatives (CSRs). Customer Service Taking care of our customers is Republic's number one priority. The Company's customer-centered service philosophy guides our business decisions.We take pride in our customer service department and the quality, efficiency and experience of our customer service representatives. +wl Maintaining a high level of customer satisfaction is the cornerstone of our success. Basic Customer Service Principles Republic's customer services programs are based on the following five principles that guide its daily business operations and excellent service standards. These principles will also enhance the development of the customer service program within the City of Yorkville and Village of Oswego: 1) Employ the highest- quality personnel. Republic retains highly skilled and experienced personnel and compensates them accordingly. 3 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego 2) Ensure easy and immediate access for customers and municipal staff. Appropriate staffing is critical to ensure easy and streamlined access to our professional staff for both community's residents and staff. With a high ratio of CSRs to customers, Republic's customers have as much time with Republic's CSRs as is necessary to resolve any inquiry. Republic generally has more CSRs in relation to its customer base than the other major garbage service providers operating in the markets it serves. All CSRs have access to email. CSRs return City/Village calls or emails within two hours. To expedite customer communication, customers can launch e-mail off of the website; all general email is answered within eight business hours. Additionally there is an after hours voicemail system. All after hours messages are responded to as soon as possible the following business day. 3) Ensure timely and efficient complaint resolution and follow-LIP. Republic has detailed policies and procedures for our customer service systems and controls which facilitate expeditious complaint resolution and follow-up. Republic's use of appropriate methods field communication, and same-day complaint resolution goal will translate into a timely and efficient turn-around from point of contact by customer to resolution. All customer concerns are responded to within eight business hours of receiving the customer's phone call or message. 4) The customer is always right. Republic employees are taught to give the benefit of the doubt to every customer even if the facts may imply customer error. For instance, when a customer calls about a missed pick-up, Republic's CSR assures them that their trash will be picked up promptly and thanks them for calling. Customers will receive a friendly reminder regarding setout hours in the event that the missed pick-up was due to a late set-out by the customer. This friendly approach generally mitigates future calls and prevents unnecessary complaints to the staff. 5) Train all Republic employees in customer service. To ensure a high level of quality service, every Republic employee—whether a driver, CSR, or manager—is trained in customer service. Employees are evaluated annually on their performance in this area. Republic's extensive training program includes annual training for CSR's and staff. InfoPro–Customer Service Database Program InfoPro is a fully integrated system exclusive to Republic Services that provides the information data base in order to operate the hauling divisions on a day-to-day basis. This system has been programmed entirely in house, with a platform of the IBM I-Series, and the programming language of RPG. The system is divided into several modules. The majority of the modules within InfoPro are driven by the information within the 4 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Customer Maintenance module. There is a high level of data flow and interaction between the different modules thus eliminating duplicate keying in any area. At the end of the day the information that has been keyed into InfoPro by the various users of the system is processed. At that point history files are updated: charges are generated for customers, production values and trash cart/recycle cart inventory is updated, and preventative vehicle maintenance values are calculated. The primary modules are as follows: Customer Maintenance This is the main customer database. Billing information, service location, container specification and rate information are the primary components of this module. Accounting controls as well as collection event information is displayed. A direct link to Accounts Receivable is also available for individual bill accounts, like the multi-family units in the community that require multiple day service within a week. Sales management information is also stored including territory, representative, contract information, SIC, and key contacts are stored in the service location section. The customers routing and service day, disposal and billing schedule is also defined. The rate logic allows for multiple rate variations to be applied to the single container group such as; monthly rates, lift rates, volume rates, excess weight disposal, minimum lifts, multiple additional rates and supplemental service rates to customize to the customers needs. Historical rate information is also retained. This information is driven by the hardcopy service contracts the sales representative negotiates with the customer. Generally, a sales coordinator or customer service representative keys this information into the system. This is the only area where the information is required to be keyed in. From the customer maintenance module, information is driven to the remaining main modules within the system such as routing, dispatch, sales management, container inventory, customer service and accounts receivable. There is a separate maintenance program for residential subscription accounts,residential municipal contract accounts, commercial and industrial accounts. Customer Service This module is used by our CSRs to allow easy access to almost any part of the InfoPro system so that they can answer customer inquiries without forwarding calls, detaining the customer, or interrupting other staff members. Access to the customer's service history, billing history, next service date, requested services already entered charges to be invoices, the entire customer maintenance module and accounts receivable is available. Call-in service requests are entered here and automatically forwarded to the dispatching system. System issues are entered and permanently recorded against that customer's record, which are the foundation of multiple different customer service reports. 5 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Customer Service Day Routing From the information keyed into customer maintenance, a routing record is created within the routing system for permanent routing. The routing system has been developed to maximize efficiency through automated grid routing. Major and minor days of service, depending on the customers service address GPS, are highlighted for ease of routing. Route maintenance is also made easy by the search capability, which is included in order to locate a service location. Transferring stops from one route to another, moving and inserting stops are all done with a few keystrokes. The route maintenance allows for standard service times, distances, weights, lifts, yards, trips, and operating hours to be entered,to produce a baseline in which the daily route may be measured against for productivity results. Creation of route sheets is flexible enough to allow for route sheets to be created for today, tomorrow, or next week if necessary. Single routes, same lines of business routes, or all routes may be created independent of one another and printed independently. Route sheets may be created and sent to any other printer within region which is helpful during local storm issues or power outages, to print the routes at another division and hand deliver them to the location experiencing the power problems. Creating and printing routes is solely independent of one another. Residential Dispatch Process The dispatch module allows for the real time daily dispatching of permanent routes, and container, cart, or bin delivery routes to take place. After a route is created within routing, the dispatcher can access this route to proceed with that day's dispatching activities. The same capability of transferring, moving and inserting stops exists here as in the route maintenance. Within dispatch, stops can be flagged as no service or blocked, additional lifts added for a stop, call-ins added to a route, or supplemental services can be flagged as well. Once entered, this information for regular lifts, additional lifts, supplemental services, blocks and no service is automatically sent to the billing system for accurate billing. Multiple system edits are in place to ensure that correct service times and weights are keyed in by dispatchers, in order to produce accurate invoicing. These values are also the basis of several of the productivity reports and vehicle maintenance reports on the system. All landfill weights and times keyed into dispatch are automatically moved to the disposal production reports and to the disposal reconciliation area. All vehicle times and mileages entered into dispatch, flow to the vehicle maintenance module to be used to automatically decrease the number of hours for preventative maintenance. Dispatch information is easily accessible by the customer service function to allow for real time information. Route Modeling Program The route model allows for a re-route to be done on any scale within a model without affecting the production routes. Re-routing of one, several or all routes can be performed 6 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego using the model. Moving, transferring, splitting, inserting, and grid maintenance can all be accomplished within the model. Any route activity that occurs within the production system will be mirrored within the model. Once the routes within the model have been modified in order to meet the requirements, they can be moved back into the production area with no inconvenience to the route supervisors, dispatchers or operators. Vehicle Scheduled and Preventative Maintenance All pertinent information regarding vehicles are entered in this module, such as the vehicle make, model, serial number, number of axles, axle capacity, engine number, _ odometer reading, fuel tank capacity, and so forth. Preventative maintenance hours are tracked and ►� reports produced in order to ensure vehicle maintenance is done at the appropriate time on the vehicle. Work done against a vehicle is recorded and broken down into labor, parts and outside N repairs. Reports can be generated in order to a ` analyze expenses against a vehicle, work done, mechanics hours, and fuel consumed. Production Reporting Module This module includes: ➢ Residential Trash, Recycling and Yard Waste Route Analysis ➢ Route Downtime Reason Analysis ➢ Customer Service History(Compliments, Concerns, & Complaints) ➢ Daily Operating Summary ➢ Daily Fuel Usage Report ➢ Daily Disposal Report(Yard Waste, Trash, & Recycle tons) ➢ Disposal Exception Report ➢ Daily Truck/Employee Replacement Report ➢ Customer Service Report ➢ Blocked/No Service Report These reports are used in the daily activities of the division in order to monitor productivity and effectiveness. Divisional Management Report This section is made up of numerous reports that aid in the overall management of the division. They include: ➢ Revenue Analysis by Service Period ➢ Revenue Analysis by General Ledger ➢ Customer Count Report ➢ Customer Profitability for accounts on routes with on board computers ➢ Manual Invoice Report REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego ➢ Service History Report ➢ Revenue Forecast Report ➢ Municipal Contract Payments Report ➢ Franchise Commercial Billing Report Container Inventory The inventory is broken down into container type and size, number of containers ready for use. Also tracked is the number required, in repair, unusable, at a remote site, customer owned, on order,being transferred in or out to another facility, and the number currently at the customers' sites. The container inventory system is automatically updated by the dispatching system when container delivery/removal routes are updated in that system. The system inventory can be reconciled to the on yard inventory at any point in time. Accounts Receivable The open item Accounts Receivable system is fully integrated with InfoPro and the General Ledger. This module provides invoice tracking/aging, cash application and collection processing. Cash is received electronically from an external lockbox company and is automatically posted to customer accounts/invoices. The system provides a strong query tool to aid in customer collections in addition to monthly and ad-hoc aged trial balances. Accounts receivable invoice history is maintained for a period of twelve months. At any point in time an invoice may be reprinted at the division. Customer collection notices and interruption service takes place automatically but can be overridden by associates at the division. Invoicing Invoice amounts for our customers are produced by the system and then transmitted to our printing service provider. Invoicing is integrated with the General Ledger and AR. Invoice formats can be tailored for specific customer requirements, such as page breaks or total amounts by service location. Included in the invoicing module are features that allow Dedicated Route Supervisor Having someone who can arrive at the front-door or to follow-up with a customer face to face on a moments notice is the personal service Republic Services provides. Having a dedicated Route Supervisor that is in communication with Republic and Municipal departments throughout the day, and has wireless access connected to our Infopro database in his supervisory vehicle is just the start. We have assigned Robert Schwichtenberg as the Route Supervisor to the both communities, who is directly responsible for supervision of employees performing the daily operations on the streets within those communities. 8 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Other duties of the Route Supervisor include: ➢ In direct communication with the CityNillage representative. ➢ Ensures compliance with contracts and company policies through observations. ➢ Responsible for all drivers in both the residential and commercial sectors. ➢ Responsible for the completion of routes in a safe and productive work environment within the communities in which he serves. ➢ Responsible for safe and efficient routing and completion of all routes within the scope of the contract and the policies of the company. ➢ Tracks all D.Q.F files ➢ Prepares, reviews, and submits all compliance reports. ➢ Acts as a liaison to all local agencies. ➢ Ensure that all customer requests are answered within a timely manner. ➢ Works closely with local code enforcement agencies to ensure that all codes are met by the customer as well as the company. ➢ Conducts all initial safety and O.S.H.A training required by the company and state and local law enforcement entities. ➢ Reviews all new customer information that relates to routing. ➢ Ensures that all drivers in his geographical area are compliant with D.O.T and company standards. ➢ Is active in the community with promotion of reduce, reuse, and recycle, as well as composting. Additional Data and Other Information Safety is on of Republic's highest priorities. The Company has created a tremendous safety culture with supporting infrastructure, where employees are trained to think, choose, and live from a strict context of safety. Safety is Republic's portal for the achievement of exceptional customer service, and is viewed as the responsibility of all Republic employees. The Company takes every imaginable step to ensure safety in its administrative offices, in its operations yards, on its collection routes, and at its transfer/recycling facilities. Republic's excellent safety track record is achieved by the clear system of safety checks and balances the Company employs, safety policies and procedures, and sound ' decision-making used when hiring, combined with • the active retention of the very best employees. �+ New employees are required to attend and pass a FE +� new employee orientation/safety training class that is performed off-site at our centralized Driver its the Right Tlxini' Training Center in Chicago, IL. In this class, } 9 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Company policies and standards are fully explained. These include: Republic's alcohol and drug-free workplace; the Smith System; DOT requirements; personal protective equipment standards; operation and care of equipment; injury and accident reporting procedures; hazardous communications procedures; spill prevention and contamination training; collection service standards; recycling and waste contamination communication procedures, service reporting and paperwork procedures. Primary Republic safety initiatives include: 10-Key Safety Audit The 10-Key Safety Audit is one of the Company's primary safety tools. It is used to measure the culture within Republic divisions through the thorough examination of ten key areas related to management's effectiveness in leading their team's safety attitude. The ten key areas are: ❖ General Manager Safety Management Practices ❖ General Manager Involvement in Driver Observations ❖ Hiring ❖ Vehicle Specifications ❖ Hours of Service ❖ Safe Actions for Excellence—Handbook Enclosed •'• Preventive Maintenance ❖ Employee Recognition and Discipline ❖ Republic Standards and Policies ••• Claims Management Under each of the above key areas, there are sub-topics that drill down to the core of the safety culture. Audits are performed by Republic's Regional &Area Safety staff, and takes over a week to complete. The process includes: employee interviews and observations; record and program reviews; equipment and facility inspections; and process reviews with the leadership team. Upon completion of the audit a closing conference is conducted with the local leadership team as well as regional and corporate safety personnel. The leadership team receives a verbal and written report on each and every item listed, along with recommendations and action items for future growth. The final report is made available to Republic Services leadership at all levels through an on- line reporting system. School Safety Program—Featuring Garbage Gus and Driver Mike This is an educational safety curriculum for schools. It is the Company's goal to ensure children understand the hazards surrounding large trucks to create enhanced safety for them. This program includes activities, DVD video, sing-a-long music video, posters, comic books, and coloring books. High visibility safety vests are supplied to school cross guards. Materials are currently available in English and Spanish. 10 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Weekly Safety Conference Call: Safety topics including local safety-related experiences are discussed for learning purposes. Daily Route Observations: Field supervisors ensure services are delivered in a safe manner. Monthly Alerts: Republic's regional and corporate headquarters safety departments send out alerts on various safety topics and safety related experience across the country that to bring awareness and education to Republic employees. Weekly Safety Tool Box Talks: Republic has a tremendous on-line safety program for managers to access. One of the outstanding features of this resource is its comprehensive list of topics for weekly safety meetings. For each of the dozens of topics listed is a detailed initiative to guide the presentation of the topic to workers. Not on My Watch: This is a training video conveying Republic's employee charge to take personal ownership in safety. Focus-Six Program: This innovative program is designed to bring Republic driver attention to the six types of accidents that cause the greatest human tragedy and most disruption to operations. These six categories are: ❖ Intersections •'• Employees ❖ Rear Collisions ❖ Rollovers •'• Pedestrians ❖ Backing Also included are DVDs, posters and discussion points for training. Dedicated to Safety: Employee Safety Award Program: This is a safety incentive program designed to motivate employees to achieve greater levels of safety through monthly and annual awards. This program has proven effective in keeping employees focused on safety and reducing accidents. Employees enrolled in the program receive vouchers each month in which they have not had one of the following: a preventable accident; a lost-time injury; or a safety related corrective action. Voucher values range from $25 to $75 or more. These can then be redeemed on-line for merchandise that can be used for themselves or as gifts for family or friends. Republic has had employees redeem vouchers for refrigerators for their homes, television sets, sports equipment, and even jewelry for their spouses. This program generates excitement among employees and encourages them to take the extra time to make the best decision: one that will allow them to complete their day, month, and even career, accident and injury free. 11 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Additional Requirements for Republic Services Drivers r' ' f .t Driver Appearance, Compliance with All Applicable Rules, Regulations, and Policies: Republic drivers will wear identification and a clean uniform each day. Drivers will at all times have on their person a valid State of Illinois Commercial Drivers License and current medical card issued by Tyler Medical Services or other physician as assigned by the Company. Medical cards are good for two years and dictate that drivers must have passed a physical examination to obtain one. Drivers will behave responsibly and professionally, and will comply with all applicable Federal, State, and Local regulations and laws governing any and all aspects of their work for Republic Services. Zero Tolerance Safety Guidelines: This document lists unsafe practices that will absolutely not be tolerated at Republic. An example of an unsafe practice that will not be tolerated is "Refusal or failure to use appropriate personal protective equipment." It is the Company's belief that setting expectations high and clearly stating behaviors and incidents that will trigger disciplinary action at the inception of an individual's employ with Republic creates the best work force possible. Progressive Discipline Polices Republic strongly believes in developing and mentoring its employees. When the Company finds it necessary to administer corrective action; it makes every effort to correct the behavior by coaching and/or retraining the employee. Progressive discipline is used only when the behavior has not been corrected through coaching efforts. 12 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Progressive discipline is administered as follows: ❖ 1 st Offense: Written Warning Letter ❖ 2nd Offense: 2nd Written Warning Letter with Suspension •:- 3rd Offense: Discharge from Employment Employees may be immediately discharged on grounds of dishonesty; recklessness; gross negligence; misrepresentation related to sick leave; failure to report an accident or injury; gross insubordination; abuse of customers or other persons; possession of firearms; criminal conduct; violation of Republic's Alcohol and Drug-Free Workplace and Substance Abuse policy; and/or if the removal of an employee is demanded by a municipality or government body. Alcohol and Dru_ Testing: The Company performs alcohol and drug testing per the State Department of Transportation's testing procedures under the following circumstances: ❖ Pre-Employment •:- Post-Accident ❖ Random •:- Reasonable Suspicion 4- Return-to-Work Other Driver Requirements: Republic drivers must also: 1. Pass a road test. 2. Attend an orientation program that includes extensive management observation and coaching of driving skills. 3. Review a copy of Republic's SAFE- Safe Actions for Excellence and Employee handbooks. (Copy enclosed). 4. Participate in the Driver's Alert 24-Hour Vehicle Monitoring Safety Management System. Each collection vehicle is identified with the Driver's Alert telephone number, where concerns and compliments can be registered and forwarded to the appropriate Republic Division. Individual Divisions have 24 hours in which to respond to negative remarks and observations. 5. Receive bi-annual training in the National Safety Council's Defensive Driving Course for the Professional Truck Driver. 6. Attend required monthly safety meetings. 7. Attend monthly tailgate meetings to receive defensive driving/space cushion instruction developed by the Smith System®, for which Republic has purchased the rights to use. 13 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Additionally, Republic Services has created a continuous improvement model for its collection personnel, under which each month a monthly incident/accident report is run and used to identify and root out any/all issues that compromise safety and/or the provision of exceptional customer service. Routing for a Safe Work Dam Republic's thorough routing approach enhances worker/public safety, creates efficiency, and reduces carbon inventories and street wear and tear. There are two components to routing: mapping and data confirmation, and route balancing. 1) Mapping and Data Checking Republic uses a software program called Route Editor in tandem with its customer database. Routes will be re-checked during normal collection hours on assigned collection days to ensure efficient,balanced, safe routes. First, the following information will be verified: ✓ Number of service units per route ✓ Number of garbage carts set out per route (participation) ✓ Cart size/corresponding service address ✓ Number of carts in need of repair or replacement/corresponding service address 2) Route Balancing and Finalization Route supervisors drive routes and document travel paths. All routes are mapped out so that during vacations or driver call-ins the replacement driver runs the route in the exact same way maximizing customer satisfaction, by keeping similar collection schedules for each customer throughout the day, and minimizing the concerns for efficiency or hazards by identifying them on a clearly routed map for the driver. An example of a Route Map is attached. Routes are timed based on productivity estimates provided by truck (and automated arm) manufacturers. To increase safety and efficiency,managers will specify right hand turns in as many cases as possible. Special notice and treatment will be given to areas where children are frequently present: schools,playgrounds,parks, community centers, and libraries. Finally, routes will be balanced to ensure that tons collected are equalized between them. When all productivity assumptions and driver activities are factored in hours worked are also equalized between drivers to the greatest possible extent. 14 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Commercial/multi-family route balancing is more effort intensive and complex due to service frequencies beyond one collection per week and the preferences of business managers. Commercial/MFD routing also considers timing factors such as vehicular traffic, blocked or challenging container access, and noise considerations relative to residential dwellings in close proximity. To achieve route balance for these customers, lifts per day are grouped by geographic area. At Republic, route balancing and refining is a dynamic process. Routes under go continuous evaluation to ensure public safety, carbon inventories reduction, and high efficiency. Each time Republic proposes a significant route change, the municipality will receive notification along with its request for the change and accompanying route map(s). Routes will then be mapped and turned over to the municipality for review and approval. Sample route sheets and maps are included. Republic understands that it will provide service to any new municipal facility that may come on-line during the term of this agreement. Driver Service Mana-eg ment: This is an audited performance management program. The purpose of the program is to provide a formal process that allows Republic driver's to have a voice with respect to their route, workday, and work environment, and facilitate a rigorous focus on daily collection operations performance to increase productivity, driver accountability, and safety. Program components include: ❖ One-on-one driver/supervisor interface twice daily. ❖ Drivers have pre- and post-route briefings with their supervisors every day to quickly ascertain and remedy existing and potential route programs/issues. ❖ Regional&Area Staff auditing. Republic has a regional auditor who visits each collection division on a regular basis that utilizes the program. The auditor's focus is to ensure that management is following up on utilizing driver feedback to improve collection operations as is intended by the program and that productivity and reliability of service delivery is exceptional. Daily Driver/Supervisor Interface: Each day, drivers complete pre- and post-trip paperwork that they review with their supervisor. Pre-route paperwork includes checks to ensure drivers have completed their pre-trip vehicle inspection, that they have/are wearing all required personal protective equipment, and that they understand their route paperwork. Post-route checks include ensuring that route paperwork is complete, that Company equipment is turned in, and that vehicle post-trip reports are complete. When reviewing route paperwork with drivers, the route supervisor asks about missed collections, overages, and not-outs, as well as details 15 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego about any unusual situations, such as reoccurring overages at a particular address or low- hanging wires. If an unusual situation was encountered during the day, the appropriate personnel are assigned to follow-up on the problem until it is resolved. Information relative to the matter is logged into the system and managed in a continuous manner through to resolution. All problems MUST be permanently resolved within seven days under this program. Any/all incidents that occur on the route are reviewed with the supervisor before the driver can clock out. Regional Audits: Regular visits by Republic's regional auditor consist of observations of driver check-in and check-out procedures, and a thorough review of all the systems and paperwork to ensure that Republic personnel are utilizing the program correctly to get maximum value from it. The regional auditor makes a report to the General Manager. Driver Activity Sequencing Application 1 Driver Tasks: The driver activity sequence for manual/automated can/cart collection is: 1) The driver arrives at the service address and checks the route sheet for any notes pertaining to that customer. 2) The driver checks for any possible obstructions to making the collection, and checks mirrors and cameras as a = _- safety precaution. 3) The driver utilizes two controls to make the collection: the first to position the truck arm such that it is � ' properly aligned to the targeted cart; _ and the second to engage the grabbing mechanism. 4) The driver then returns to use of the first control to lift, empty, and return the cart to its original position. As the cart is being emptied, the driver checks cart contents for hazardous/unpermitted wastes. S) After the cart is replaced, the driver checks the serviced area to ensure it is clear or any litter. 6) If the collection is made without incident, the driver continues to the next stop on the route sheet. 7) Once the truck has reached capacity or the driver has concluded the route, the driver drives directly to the transfer station (garbage), recycling facility (recyclable materials) or composting facility(yard waste). If the driver is not finished making collections, he/she return to the route to complete those. 16 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego For recyclable materials set-outs, Recycle drivers will also: 1)Utilize the opportunity to do a visual contamination check of the cart contents. 2) If contamination is visible the cart will be tagged with a bright green SORRY tag - Corrective Action Notice (copy attached) with instruction to contact the Republic Customer Service Department. Application 2 Driver Tasks: The driver activity sequence for manual bag/litter module collection is: 1) The driver arrives at the service address and checks the route sheet for any notes pertaining to that customer. 2) The driver checks for any possible obstructions to making the collection, such as overhead wires, and checks mirrors and cameras as a safety precaution. 3) The driver dismounts the collection vehicle and collects bagged materials for alleyways, enclosures, or street cans (loose materials) for customers subscribing to this service. 4) The driver places the bags (or loose material) into the hopper of the collection vehicle. S) The driver checks the collection point to ensure all litter is properly removed and the area completely clean. If the collection point requires sweeping, the driver will sweep the area. 6) If the collection is made without incident, the driver continues to the next stop on the route sheet. 7) Once the truck has reached capacity or the driver has concluded the route, the driver drives directly to the transfer station (garbage), recycling facility (recyclable materials) or composting facility(yard waste). If the driver is not finished making collections, they return to the route to complete those. If contamination is visible, the bag will be tagged with a SORRY - Corrective Action Notice tag and not collected until the correction has been made with instruction to contact Republic Services customer service. Application 3 Driver Tasks: The driver activity sequence for front-loader collection is: 1) The driver arrives at the service address and checks the route sheet for any notes pertaining to that customer. 2) The driver checks for any possible obstructions to making the collection, such as overhead wires, and checks mirrors and cameras as a safety precaution. 3) The driver dismounts the collection vehicle, if necessary, to unlock/open entrance or enclosure gates. 4) The driver unlocks the front-loader bin, if locked, and opens the lid to perform a visual check for hazardous/unpermitted wastes. 17 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego 5) The driver positions the truck or pushes/pulls the container to the truck such that the truck forks are aligned to the bin pockets and ensuring there is ample overhead clearance empty the container. The driver then slowly drives forward to "stab"the container. 6) The driver utilizes a control to lift, empty, and return the bin to its previous position. During this process, the driver again checks the container contents, as they are being emptied into the truck hopper, for hazardous/unpermitted wastes. 7) The driver dismounts the vehicle, if necessary to return the container to its collection point and locks the bin/enclosure gate if necessary. 8) While out of the vehicle, the driver picks up and disposes of any litter that has fallen during collection. If the driver encounters an enclosure or collection point that is exceedingly/consistently messy due to overflow, the driver will call dispatch to place a call to the manager to ask for authorization for an extra dump. Should the manager refuse, Republic will report the matter to the municipality for resolution, along with service suggestions to remedy the situation long-term. 9) Once the truck has reached capacity or the driver has concluded the route, the driver drives directly to the transfer station (garbage), recycling facility (recyclables) if the driver is not finished making collections, they return to the route to complete those. Maintenance and Support Facilities Collection, support vehicles and containers will be maintained at Republic's operations based in Aurora. The Company's comprehensive preventative maintenance program complies with, and in some cases, exceeds all federal, state and local regulatory standards and manufacturer specifications. Republic Services is committed to maintaining its fleet in a fuel efficient and environmentally conscious manner. Republic's Aurora facility consists of a fourteen vehicle maintenance bay shop and two container repair bays. Nine mechanics, one helper, and one welder staff those bays across two shifts to ensure that all proper maintenance and repair is completed in an efficient and safe manner. The staffing is structured such that there is one mechanic per seven routes which allows each member of the maintenance team to stay focused on excellence, quality and safety. One dedicated Maintenance Administrative Assistant and a dedicated Manager of Maintenance round out the team. The team also works hand-in-hand with the in-house, OSHA certified safety professional on site. Republic's commitment to the environment is as ironclad as it is to the community it serves. Republic's recycling program is as robust in the maintenance shop as it is in its community. Republic prides itself on achieving a level of excellence that strives to minimize waste generated out of its own facility. 18 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Everything that can be recycled is recycled, to include: ➢ Motor Oil ➢ Hydraulic Oil ➢ Antifreeze ➢ Oil Filters ➢ Transmission Filters ➢ Fuel Filters ➢ Tires ➢ All Metal Parts ➢ Batteries ➢ Brakes ➢ Fluorescent Bulbs ➢ Office Paper Additionally, all of Republic's brake and clutch material is asbestos free. Republic also maintains a current Industrial Storm Water Permit along with a current Storm Water Runoff Plan and employs a third party contractor who specializes in environmental management to ensure that the Company stays in full compliance with all applicable regulations, including quarterly sampling. In addition to monitoring storm water runoff, Republic also maintains a current Spill Prevention Control and Countermeasures (SPCC)plan. All employees are trained in how to respond to a spill and training is conducted annually at minimum. All trucks, including support vehicles, carry spill kits. There are also spill kits located at the fuel island and in the shop to take care of any spill that may occur. Republic's bulk oil and diesel tanks are double walled, drums are kept in secondary containment, spills are cleaned up immediately and Republic Services maintains strong relationships with third party contractors to assist in the unforeseen event of a large spill. The diesel tanks have an emergency shut-off switch. Vehicle Inspection Reports: Key to the preventive maintenance program is daily completion of vehicle inspection reports. This is done by the collection vehicle's assigned CDL driver and includes both a pre-trip inspection and post-trip inspection. Drivers check fluid levels, lights, tires and other safety related areas of their truck and indicate on the inspection report any defects or deficiencies found that day. Shop personnel review the report and check any items marked by the driver as being questionable or problematic. Mechanics then make any needed repairs before the vehicle returns to the route. Furthermore, each vehicle undergoes a thorough and comprehensive preventative maintenance inspection (PMI) every 150 hours of service. This inspection is conducted by a trained and certified brake inspector, according to USDOT requirements. 19 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego The vehicle is inspected from the top to the bottom and the front to the rear including, but not limited to; tires, air pressure, brakes, air system, safety camera system, gauges, engine, cooling system, hydraulic system, batteries, road tested and general overall equipment operation. The vehicle is thoroughly lubricated and fluids sampled and changed if required. If repairs are needed, all priority repairs are completed prior to the vehicle being returned to service; repairs that can be are scheduled to be completed at the next service. PMI's are set at different levels, ranging from PMI-A to PMI-E. Each level is more intense of an inspection and/or required different fluid levels changed e.g., oil, hydraulic, coolant, differential, etc. Container—Cart—Recycle Bin Operations and Maintenance: In addition to the collection carts currently in service the Company will maintain a sufficient cart inventory during the term of the contract for replacements or exchanges should Republic Services be the selected vendor for the curbside recycle cart or recycle bin collection program. Whenever a cart is delivered to a customer, regardless of the situation, it will be clean and in excellent working condition. Whenever a broken cart can be repaired it will be, such that it can be returned to inventory. Republic will repair at least the following broken parts: hinged lids, wheels, lift bars, and axles. It is the Company's experience that these items are the most common cart failures. Therefore, the Company will keep an adequate inventory of lids, wheels, and axles on hand at all times. When a repair can be made on route, it will be. If the repair is extensive or the cart is in overall poor condition, another cart will be assigned to the customer and the old cart brought back either for repairs or recycling. Commercial containers and roll-off boxes that need steam cleaning or painting are placed on rotation to receive the attention they need. All Republic Services containers used to service the community will be maintained such that they are generally clean, presentable to the public, and completely functional. Locks for the commercial containers will be available upon request. 20 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego Closing Comments Republic Services provides residential collection services to over 571,000 homes in the Chicago Suburban Area. During the post proposal process, and throughout the negotiations, please feel free to contact the following individuals: Tim Lintner Munici al Marketing Manager Cell E-mail: Aric Henschen General Manager Cell E-mail: Republic Services of Aurora 1565 Aurora Ave Lane Aurora, IL. 60505 630-723-2800 Phone 630-966-8847 Fax www.alliedwastechica_og com 21 REPUBLIC SERVICES,INC. Proposal prepared exclusively for the City of Yorkville and the Village of Oswego 22 REPUBLIC SERVICES,INC. United City of Yorkville and Village of Oswego REQUEST FOR PROPOSAL Name of Proposing Company: Republic Services/ Allied Waste Project Name: Yorkville-Oswego Solid Waste Collection Services Proposal No. : Proposal Due: Monday, April 9, 2012 @ 3 :30 pm Proposal Opening: Monday, April 9, 2012 @ 3 :31 p.m. Required of All Proposers: Deposit: Two (2) $5,000.00 deposits (one for each municipality) Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Contractor: Performance Bond/Letter of Credit: Two (2) $500,000.00 (one for each municipality) Certificate of Insurance: Required Legal Advertisement published: Thursday, March 1 , 2012 Date Issued: Monday, Match 12, 2012 This document consists of 45 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a * .doe (Microsoft Word) or * .pdf (Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON CITY ADMINISTRATOR UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.yorhville.il.us 1 United City of Yorkville and Village of Oswego IV. PROPOSAL/CONTRACT FORM ***THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Bid Is To Be Considered For Award PROPOSER: Republic Services/ Allied Waste Date: April 9, 2012 Company Name �com 1565 Aurora Ave Lane Email Address Street Address of Company Tim Lintner Aurora, IL 60505 Contact Name (Print) City, State, Zip —(cell) 630-723-2800 24-Ho ,Telephone Business Phone f �� . 'r, 630-966-8847 Sig ature of Officer, Partner or Fax { Sore Proprietor r f/rw L ,�.+T,� �n �7i,N � rFi Je2YtcEs Print Name & Title PU NA(jelt-, ATTEST: If a Corporation ZtuecQ.cc. lL YN O Signature of Corporation Secretary CITY OF YORKVILLE or VILLAGE OF OSWEGO: ATTEST: Authorized Signature Signature of City/Village Clerk Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar; days from the date of opening, to furnish any or all of the services upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above. 2 United City of Yorkville and Village of Oswego VENDOR W-9 REQUEST FORM The law requires that we maintain accurate taxpayer identification numbers for all individuals and partnerships to whom we make payments, because we are required to report to the I.R.S. all payments of $600 or more annually. We also follow the I.R.S. recommendation that this information be maintained for all payees including corporations. Please complete the following substitute W-9 letter to assist us in meeting our I.R.S. reporting requirements. The information below will be used to determine whether we are required to send you a Form 1099. Please respond as soon as possible, as failure to do so will delay our payments. BUSINESS (PLEASE PRINT OR TYPE): NAME: REPUBLIC SERVICES / ALLIED WASTE OF NORTH AMERICA, LLC. ADDRESS: 1656 AURORA AVE LANE CITY: AURORA STATE: IL ZIP:60505 PHONE:630-723-2800 FAX: 630-966-7609 TAX In N(TIN): 20-1838910 (If you are supplying a social security number, please give your full name) REMIT TO ADDRESS (IF DIFFERENT FROM ABOVE) : NANIE: ADDRESS: CITY: STATE: ZIP: TYPE OF ENTITY (CIRCLE ONE): •Individual •_Sole Propgietor__..y._ •Government Agency •LLP (Limited Liability Partnership) •_LLC (Limited Liability Corporation Medical •Partnership Charitable/Nonprofit° •Incorporated •Other (Please describe) SIGNATIIRE: -, . 4_ ,P ' DATE: J'�a 3 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page I of 3) With regard to Yorkville-Oswego Solid Waste Collection Services, proposer Republic Services/ Allied Waste hereby certifies (Name of Project) (Name of Proposer) the following: 1 , Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E3 (Bid Rigging) or 720 ILCS 5/33114 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS § 12-105(A)(4); 3 . Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville or Village of Oswego, Kendall County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the respective municipality. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subcontractor shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City and Village on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City, Village, or the Illinois Department of Labor and must be preserved for four (4) years following completion of the contract. Proposer certifies that proposer and any subcontractors working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid'pursuant to law by the proposer, contractor and subcontractor. The City and the Village shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Contractor agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further cerL ifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of y 4 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 2 of 3) Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: % Proposer's Authorized Agent 6 5 - 0 1 6 9 0 4 FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this �n day'^ofQ��, 20L2. N to P rb 'c OFFICIAL SEAL (Fill Out Applicable Paragraph Below) SEVERLEE K MILLARD Notary Public • State of Illinois My Commission Expires Jan 171 2016 (a) Corporation The Proposer is a corporation organized and existing under the laws of e t e tate o aware, which operates under the Legal name of Republic Services/ Allied Waste of North America, LLC, and the full names of its Officers are as follows: President: Don Slager (President and CEO) Secretary: Treasurer: Tod Holmes ( Chief Financial Officer) and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: 5 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 3 of 3) The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's and Village's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Republic Services Agent Cannon Cochran Management Services, INC Street Address 18500 N. Allied Way City, State, Zip Code Phoenix, AZ 85054 Telephone Number 480-627-2700 I/We affirm that the above certifications are true and accurate and that Uwe have read and understand them. Print Name of Company: Plc r u P)L r e. J t k2 v i CE's // Print Name and Title f uthorizingSignature: L inI 7 u EY1 / '/�LN PAr S�'yl U�GL S Signature: 14 A WA (, 1f ° Date: 6 . , Pipe Od5erloNOn ,_ May 1, 2014to may 1, 2025 to may 1, 2016 to ... April 30, 202S April 30, 2016 April 30, 2017 33gal.tote: $, 17.25 33gal.tote: $ 1803 33gal.tote: $ 18.84 33ge. Cote: $ 19.69 33gal Cote: $ 20.57 Yorkville Option A Only 65gal.tote: 5 19.25 65gal.tote: $ 20.12 65gal.tote: 5 21.02 65gal. tote: $ 21.97 65 gal. tote: $ 22.96 96 gal tote: $ 2125 96 gal. tote: $ 22.21 96gal.tote $ 23.21 96gai. tote: $ 24.25 96 gal. tote: $ _ 25.34 33 gal.tote: $ 18.80 _. 33 gal. tote. 5 19.65 33gal.tote $ 20.53 33 gal. Cote: $ 21.45 �33 gal tote: $ 22.42 Yorkville Option BOnly 65 gal. tote. $ 20.75 65 gal. tote: 5 21.68 65gal.tote: 5 22.66 65 gal. tote: $ 23.68 65gal.tote: $ 2434 96 gel tote $ 1250 96ggal tote 5 2351 96ga1 tote 5 2457 96 gal tote $ 2568 96 gal tote $ 26.83 >;» _..._ � . ,' i�..u�.'.'yr �. .Hi r t - �L, __.._._:mac _._.._..�... 5_..�. ., ........_.., w �.._ev.,. Oswego Option A Only w Reutlent�$ 18.75 Resident: $ 19.50 Resident: $ 20.28 N /A N/A N /A �N /A 3yearterm Senior: $ 16.10 Senior: S 16.74 $enloc $ 17.41 N /A N/A N /A N /A rc�..i. w�s_a •; ... .,.,ter...,,, ,. _ �.� x.,,�...i..,,: _,,.w4u sc...�:'i:,.,.L. t,_�,...�i �i.,._J.......e.a.::...�"�A .._.•.�.v, i '..-,.... '-. 2-33 gal owner: $ y 18.35 u 2-33801 owner: $ 1908 233 gal. owner. $ 19.85 N /A N/A� N /A N/A Oswego Option B Only 65 gal. contractor tote: $ 21.50 65 gal. contractor tote: $ 22.36 65 gal. contractor tote. $ 23.25 N /A N/A N /A N/A 3yearterrn 2-33 gal. owner,senior. $ 17.35 2-33 gal. owner, senior. S 18.04 2-33 gal. owner,senior. $ 38. 3 N /A N/A N /A N/A 65 gal contractor tote senor. $ 2000 65 gal.gal Contractor tote senior:senor $ 2080 65 pl. contractor tote senior. $ 2163 N /A N/A N /A N/A 33 Pl. tote: $� 1735 33 gal. tote: $ 18.46 - 33galtote. $ W 19.20 �. u .._ o....W N /A N/A� �N /A N /A - 65gal.tote: $ 19.75 6$VL tote: $ 20.54 65 gal.tote: $ 21.36 N /A N/A N/A N/A Oswego Option C Only 969al.tote: $ 20.75 96 gal. Cote: S 21.58 96 gal, tote: $ 22.44 N /A N/A N /A N /A 3 year term 33 gal. tote,senior. $ 17.75 33 gal.tote, senior: $ 18.46 33 gal.tote,senior. $ 19.20 N /A N/A N/A N /A 65 gal. tote,senior. $ 19.75 65 gal.tote, senior: $ 20.54 65 gal.tote,senior. $ 21.36 N /A N/A N /A N/A 96 gal tote, senior; $ 20.75 96 gal. tote, senior: S 21.58 96 gal.tote,senior. $ 22.44 N /A N/A N /A N /A Oswego Option A Only Resident: $ 17.75 Resident: $ 18.46 Resident: $ 19.20 Resident: $ 19.97 Resident: $ 2036 5 year term Senior resident $ 15.10 Senior resident: $ 15.70 Senior resident $ 16.33 Senior resident: $ 16.99 Serlorresident 5 17.66 2-33pi owner: SL Py17.75 2-33 gal. owner. $ y18.46 _w .,. 233 gal. owner 5 19.20 - " ...._..- 233gal. owner: $ X19.97 �- 2-33 gal owner: 5 20.76 Oswego Option B Only 65 gai. contractor tote: $ 19.75 65 gal. contractor tote: $ 20.54 65 gal. contractor tote: 5 21.36 65 gal. Contractor tote: $ 22.22 65 gal. contractor tote: $ 23.10 Syearterm 2.33 gal. owner, senior: $ 16.75 2.33 gal. owner,senior. $ 17.42 2-33 gal.owner,senior. $ 18.12 2-33 gal. owner, senior: $ 18.84 2-33 gal. owner, senior. $ 19.60 65 gai contractor tote,senor: $ 18.75 65 gal. contractor tote senor. $ 1950 65 gal. contractor tote,senior. $ 20.28 65 gal contractor tote senor: $ 21.009 65 gal contractor tote senior. $ 21.93 33 gal.tote: $ ..._ 15.75 33galtote. $ 16.38 � 33gal.tote. 5 17.04 33 got. tote: o$ 17.72 � 33 gal. tote: $ 18.43 65gal.tote: $ 17.75 65 gal.tote $ 18.46 65gal.tote: $ 19.20 65 gal. tote: $ 19.97 65 gal. tote: $ 20.76 Oswego Option C Only 96gal.tote: $ 19.75 96 gal.tote: $ 20.54 96gal.tote: 5 21.36 96 gal. tote: $ 22.22 96 gal. tote: $ 23.10 5 year term 33 gal.tote,senior. $ 15.75 33 gal.tote, senior. $ 16.38 33 gal tote, senior: $ 17.04 33 gal.tote, senior. $ 17.72 33 gal.tote, senior. $ 18.43 65 gal.tote, senior: $ 17.75 65 gal.tote, senior: $ 18.46 65 gal. tote, senior: $ 19.20 65 gal.tote, senior. $ 19.97 65 gal. tote, senior. $ 20.76 96 gal.tote, senior: $ 19.75 96 gal.tote, senior: $ 20.54 96 gal.tote, senior: S 21.36 96 gal.tote, senior. S 22.22 96 gal. tote,senior. $ 23.10 May 1, 2013 to May 1, 2014 to may 1, 2015 to may 1, 2016 to April 30, 2014 April 30, 2015 April 30, 2016 April 30, 2017 ,,7ylMOnmams(sam¢haulorl f " York 33 gal. tote: 5 17.25 33 gal,tote. $ 18.03 33 gal. tote. 5 18.84 33 gal. tote: $ 19.69 33 gal. tote: 5 20.57 Yorkville Option A (5-year) and York 65 gal.tote: $ 19.25 65 gal.tote: $ 20.12 65 gal. tote: $ 21.02 65 gal. tote: $ 21.97 65 gal. tote: $ 22.96 Oswego Option A, 3-ycar York 96 gal. tote: $ 21.25 96 gal.tote: $ 22.21 96 Sal. tote: $ 23.21 96 gal.tote: $ 24.25 96 gal. tote: $ 25.34 Osw resident: $ 18.75 Osw resident: $ 19.59 Osw resident: $ 20.38 N /A N /A N /A N /A Osw senior 5 1610 Os senor $ 1682 Os senlor $ 1750 N /A N /A N /A N /A .w., ..r. �. ..,....w...,.,,.-. 7i....,.fns': �`]',i York 33 gal.tom: $ 17.25 33 gal.tote: $ 16.03 � 33 gal.tote $ 18.84 - 33 gal.tote: $ 19.69 � uw4 - 33 gaL tote: $ 20.57 York 65 gal.tote: $ 19.25 65 gal.tote: 5 20.12 65 gal.tote: $ 21.02 65 gal.tote: $ 21.97 65 gal.tote: $ 22.96 Yorkville Option A(5-year) and York 96 gal.tote: $ 21.25 96gal.tote: 5 22.21 96 gal.tote: $ 23.21 96 gal.tote: $ 24.25 96gal.tote: $ 25.34 Oswego Option B,3-year Osw 2-33 gal. owner: $ 18.35 Osw 2-33 gal. owner. $ 19.08 Osw 2-33 Sal. owner: $ 19.85 N/A N/A N/A N/A Osw 65 gal. contractortme: $ 21.50 Osw 65 gal. contractortote: $ 22.36 Osw 6$ Sol. contrattortote: 5 23.25 N/A N/A N/A N/A Osw 2.33 gal. owner,senior: $ 17.35 Osw 2.33 gal. owner,senior. $ 18.04 Osw 2-33 gal. owner, Senior: $ IS.n N/A N/A N/A N/A Osw 65 gal cunt tote senor $ 20.00 Osw 65 gal cunt tote senior 5 20.80 Oew 65 gal. cunt tote senor. $ 2163 N/A N/A v._. _.__.....__w--..�.�...�..._'--_•,_ .- _ �! _ ....C., w..-..-_..., �.., t -+. _ ., ......'.�.,L,.-WI_-, ._.e.. _ �..g':Y .-._�.L r N rA N/A "'f� r York 33 Eal.tote: $ 37.25 33 gal.tote: $ 18.03 33gal.tote. $ 18.84 w 33 gal.tote.:5 19.69 _ 33gal.tote: $ 20.57 York 65 gal.tote: $ 19.25 - - 65gal.tote: $ 20.12 65 gal.tote: $ 21.02 65 gal. tote $ 21.97 65gal.toer $ 22.96 York 96 gal.tote: $ 21.25 96 gal.tote: $ 22.21 96gal.tote: $ 23.21 96 gal. tote: $ 24.25 96gal.tote: $ 25.34 Yorkville Option A (5-year) and Osw33gal.tote: $ 17.75 Osw33gal.tote: $ 18.46 Osw 33 gal.tote: $ 19.20 N/A N/A N/A N/A Oswego Option C, 3-year Osw 65 gal.tote: $ 19.75 Osw 65 gal.tote: $ 20.54 Osw65gal.tote: $ 21.36 N /A N/A N/A N/A Osw 96 gal.tote: 5 20.75 Osw%gal.tote: $ 21.58 Osw 96 gal. tote: $ 22.44 N /A N /A N/A N/A Osw 33 gal.tote, senior: $ 17.75 Osw 33 gal. tote,senior. $ 18.46 Osw 33 gal. tote,senior. $ 19.20 N /A N/A N/A N/A Osw 65 gal.tote:,senior $ 19.75 Osw 65 gal. toter, senior $ 20.54 Osw 65 gal. tote:, senior $ 21.36 N /A N /A N/A N/A Osw 96 gal tote senior: $ 20.75 Osw 96 gal. tote,senior. $ 21.58 Osw 96 gal. tote,senior. $ 22.44 N /A N /A N/A N/A '.-,.-,......,....._.York 33 gal. rote: $, 18.80 1"77 ... -._.,�..YOrk3 g 3gal.tote. $m µ19.65 York 33 gal. tote. $ 20.53 - York 33 gal.tote: $ 21.45 a York 33 gal. tote: $ 22.42 Yorkville Option B (5-year) and York 65 gal. tote: $ 20.75 York65gal.tote: $ 21.68 York65gal.tote: $ 22.66 York 65 gal. tote: $ 23.68 York 65 gal. tote: $ 24.74 Oswego Option A, 3-year York 96 gal. tote: $ 22.50 York 96 gal.tote: $ 23.51 York 96 gal. tote: $ 24.57 York 96 gal. tote: $ 25.68 York 96 gal. tote: $ 26.83 Osw resident: $ 18.75 Osw resident 5 19.50 Osw resident: $ 20.28 N /A N /A N/A N/A Oswsenior. $ 16.10 Cow senior: $ 1674 Oswsenor: $ 17.41 N /A N /A N/A N/A York 33 Sol. tote: $�� 18.80 �- York 65 gal.tote: 5 21.68 � � York 65 gaL tote: $ 20.53 York 65 gal. tote:: $ 23.65 �York 33 gal tote: $22.74 33 al tote: $ 19.65 York 33 gal. tote: $ 20.53 York 33 al tote: $ 21.45 York 33 al Yom: $ 22.42 York 65 al tote $ 20.75 York Yorkville Option B (S-year) and York 96 gal.tote: $ 22.50 York%Ml.tote: $ 23.51 York 96 gal. tote: $ 24.57 York 96 gal. tote: $ 25.68 York 96 gal. tote: $ 26.83 Oswego Option 8, 3-year Osw 2.33 gal. owner. $ 18.35 Osw 2-33 gal. owner: $ 19.08 Osw 2.33 gal. owner: $ 19.85 N /A N /A N/A N/A Osw 65 gal. Contractor tote: $ 21.50 Osw 65 gal. contractor tote: $ 2236 Osw 65 gal. contractor tote: $ 23.25 N /A N /A N/A N/A Osw 2-33 gal. owner, senior: 5 17.35 Osw 2-33 gal. owner, senior: $ 18.04 Osw 2-33 gal. owner,senior: $ 1877 N /A N /A N/A N/A Osw 65 gal cont tote senior: $ 2000 Osw 65 gal rant tote senior $ 2080 Osw 65 gal cunt tote senor. $ 2163 N /A N /A N/A N/A York 33 gal.tote: $� 1880 York 33 gal. tote: $ X19.65 York 33 gal.tote. $ 2053 _ York 33 gel. tote: $ 21.45 �W York33gol.tote: $ 22.42 York 65 gal. tote: $ 20.75 York 65 gal. tote: $ 21.68 York 65 gal.tote: $ 22.66 York 65 Sal. tote: $ 23.68 York 65 gal.tote: $ 2474 York 96 gal. tote: $ 22.50 York 96 gal, tote: $ 23.51 York96gal.tote: $ 24.57 York 96 gal, tote: $ 25.68 York96gal.tote: $ 26.83 Yorkville Option B (5-year) and Osw 33 gal. tote: $ 17.75 Osw 33 gal.tote: $ 38.46 Osw33gal.tote: $ 19.20 N /A N/A N /A N /A Oswego Option C, 3-year Osw 65 gal. tote: $ 1935 Osw 65 gal. tote: $ 20.54 Osw65gal.tot¢: 5 21.36 N/A N/A N /A N /A Osw96gal.tote: $ 20.7$ Osw96gal.tote: $ 21.58 Osw96gaktote: 5 22.44 N/A N/A N /A N /A Osw 33 gal. tote,senior. $ 17.75 Osw 33 gal. tote,senior. $ 18.46 Osw 33 gal. tote, senior. 5 19.20 N/A N/A N /A N /A Osw 65 gaL tote:, senior $ 19.75 Osw 65 gaL tote:,senior 5 20.54 Osw 65 gal. tote:,senior $ 21.36 N/A N/A N /A N /A Osw 96 gal tote, senior: $ 2075 Osw 96 gal tote senior. $ 2158 Osw 96 gal tote, senior $ 22.44 _ N/A N/A N /A N/A May 1,2014 to may 1, 201S to may 1, 2016 to April 30, 201S April 30, York 33 gal. tote: $ 17.25 York 33gal. tote: $ 18.03 York 33 gal. tote: $ 18.84 York33gaLtote: $ 19169 York33gaLtote: $ 20.57 Yorkville Option A (5-year) and York 65 gal. tote: $ ]9.25 YOrk65gal. tote: $ 20.12 York 65 gal. tote: $ 21.02 York65gal. tote: $ 21.97 York65gal. tote: $ 2236 Oswego Option A,5-year York%gal.tote: $ 21.25 York% gal. tote: $ 22.21 York96gal.tote: $ 23.21 York 96gal. tote: $ 24.25 York96gal. tote: $ 2534 Osw resident: $ 17.75 Osw resldenn $ 18.46 Osw resident: $ 19.20 Osw resident: $ 19.97 Osw resident: 5 20.76 Oswsennor $ 15.10 Oswsenor: $ 15.70 Oswsenior. 5 16.33 Oswsenior. $ 16.99 Oswsenior. $ 17.66 _.� _ i: _ mow I If, I _ _ If If York33gal.tote: $ 17.25 York 33 gal.Cate. $tl�18.03 York 33 gal.tote $ 18.84 .. York 33 gal.toter 5 19.69 y York 33 gal. tote $ 20.57 York 65 gal.tote: $ 19.25 York 65 gal.tote: 5 20.12 York 65 gal.tote: $ 21.02 York 65 gal.tote: $ 21.97 York 65 gal.tote: $ 22.96 Yorkville Option A (5-year) and York 96 gal.tote: $ 21.25 York 96 gal.tote: 5 22.21 York 96 gal. tote: $ 23.21 York%gal.tote: 5 24.25 York 96 gal.tote: 5 25.34 Oswego Option 3, 5-year Osw 2-33 gal. owner. $ 17.75 Osw 2133 gal. owner: $ 18.46 Osw 2-33 gal. owner. $ 19.20 Osw 2-33 gal. owner. 5 19.97 Osw 2-33 gal. owner. $ 20.76 Osw 65 gal. contractor tote: $ 19.75 Osw 65 gal. contractor tote: $ 20.54 Osw 65 gal. contactor tote: $ 21.36 Osw 65 gal. contractor tote: $ 22.22 Osw 65 gal. contractor tote: $ 23.10 Osw 2-33 gal. owner,senior: $ 16.75 Osw 2-33 gal. owner, senior: $ 17.42 Osw 2-33 gal. owner, senior. $ 18.12 Osw 2-33 gal. owner,senior. $ 18.84 Osw 2133 gal. owner, senlor. $ 19.60 Osw 65 gal rant tote senor: $ 18.75 Osw 65 gal. Cont. tote, senior. 5 19.50 Osw 65 cal. rant.tote, senior. $ 20.28 Osw 65 al. cunt tote, senior. $ 21.09 Osw 65 g al. cent.tote, senior. $ 21.93 ,- ,---.-.. .,.-.777777 York33gal.tote: $S 17.25 York33gaLtote: $ 18.03 York 33 gal. tote. $18.84 � � - York 33 gal.tote: $ 19.69 York 33 gal.tote: $�- 20.57 York 65 gal.tote: $ 19.25 York65gal.tote: 5 20.12 York 65 gal. tote: $ 21.02 York 65 gal.tote: 5 21.97 York 55 gal.tote: $ 22.96 York 96 gal.tote: $ 21.25 York96gal.tote: $ 22.21 York 96 cal. tote: $ 23.21 York96gal.tote: $ 24.25 York96gaLtote: $ 25.34 Yorkville Option A ($-yead and Osw339al.tote: 5 15.75 Osw339al.tote: $ 16.38 Osw 33 gal. tote:-$ 17.04 Osw 33 gal.tote: $ 17.72 Osw33gal.tote: $ 18.43 Oswego Option C, S-year Osw65gal.tote: $ 17.75 Osw65gal.tote: 5 18.46 Osw 65 gal. tote: $ 19.20 Osw 65 gal. tote: $ 19.97 Osw 65 gal.tote: $ 20.76 Osw96gal.tote: $ 19.75 Osw96ga1.tote: $ 20.54 Osw 96 gal.tote: $ 21.36 Osw 96 gal. tote: $ 22.22 Osw96gal.tote: $ 23.10 Osw 33 gal. tote,senior: $ 15.75 Osw 33 gal. tote,senior. $ 16.38 Osw 33 gal.tote, senior: $ 17.04 Osw 33 gal. tote, senior: $ 17.72 Osw 33 gal. tote,senior: $ 18.43 Osw 65 gal. tote:,senior $ 17.75 Osw 65 gal. tote:, senior $ 18.46 Osw 65 gal.tote:,senior $ 19.20 Osw 65 gal. tote:, senior $ 19.97 Osw 65 gal. tote:, senior $ 20.76 Osw 96 gal tote senor $ 1975 Osw 96 gal. tote senor. $ 20.154 Osw 96 gal tote senior: 5 21.36 Osw 96 gal tote senior; $ 2222 Osw 96 gal tote senor $ 23.10 York33gal.tote: $ X18.80 � �YOrk33gal.tote. $ 19.65 York 33 gal. tote. $ 20.53 � � - York33gal. tote: �S 21.45 York 33gal tote: $ 222.42 Yorkville Option B (5-year) and York65gal.tote: $ 20.75 York65gal.tote: $ 21.68 York 65 gal.tote: $ 22.66 York65gal. tote: $ 23.68 York 65 gal.tote: $ 24.74 Oswego Option A, 5-year York 96 gal.tote: $ 22.50 York 96 gal.tote: $ 23.51 York96gal.tote: $ 24.57 York96gal. tote: $ 25.68 York 96 gal. tote: $ 26.83 Osw resident: $ - 17.75 Osw resident: $ 18.46 Osw resident: $ 19.20 Oswresident: $ 19.97 Osw resident: $ 20.76 - -- --r-T Osw senor $ 1510 Oswsenfor. $ 1570 Osw senor $ 1633 Os senior $ 1699 Oswge for $ 17.66 York 33 gal. tote: $ 18.80 York 33 gal.tote: $ 19.65 York 33 gal. tote. 5 20.53 4 v�York 33 gal. tote; $ 21.45 _ York 33 gal tote: $ 22.42 York 65 gal. tote: $ 20.75 York 65 gal.tote: $ 21.68 York 65 gal. tote: $ 22.66 York 65 gal. tote: $ 23.68 York 65 gal. tote: $ 24.74 Yorkville Option 8 (5-year) and York 96 gal. tote: $ 22.50 York96gal.tote: $ 23.51 York 96 gal. tote: $ 24.57 York 96 gal. tote: $ 25.68 York 96 gal.tote: $ 26.83 Oswego Option 3, 5-year Osw 2-33 gal. owner: 5 17.75 Osw 2-33 gal, owner. $ 18.46 Osw 2-33 gal, owner: $ 19.20 Osw 2-33 gal, owner: $ 19197 Osw 2-33 gal. owner: $ 20.76 Osw 65 gal. contactor tote. $ 1915 Osw 65 gal. contactor tote: $ 20.54 Osw 65 gal. contractor tote: $ 21.36 Osw 65 gal. contractor tote: $ 22.22 Osw 65 gal, contractor tote: $ 23.10 One 2-33 gal, owner, senior. 5 16175 Osw 2-33 gal. owner, senior: $ 17.42 Osw 2.33 gal. owner, senior: $ 18.12 Osw 2-33 gal. owner,senior: $ 18.84 Cow 2-33 gal. owner,senior: $ 19.60 Osw 65 gal. cont.tote, senior. 5 18.75 Osw 65 cal. tort.tote, senior: $ 19.50 Osw 65 gal.Cont.tote, senior: $ 20.28 Osw 65 gaL rant. tote,senior: $ 21.09 Osw 65 gal. coot tote,senlon $ 21.9�3-1 7777-177'771=7 77 , York 33 gal.tote 5✓ 18.80 .� York 33 gal.tote $ .x1965 York 33 gal. tote: $ 20.53 d York 33 gal.tote9 21145 -�� York 33 gal.tote: $22.42 York 65 gal.tote: 5 20.75 York 65 gal.tote: $ 21.68 York 65 gal. tote: $ 22.66 York 65 gal.tote: $ 23.68 York 65 gal.tote: $ 24.74 York 96 gal.tote: 5 22.50 York 96 gal.tote: 5 23.51 York 96 gal. tote: $ 24.57 York 96 gal.tote: $ 25.68 York 96 gal.tote: 5 26.83 Yorkville Option 3 (5-year) and Osw33gal.tote: $ 15.75 Osw 33 gal.tote: $ 16.38 Osw 33 gal. tote: $ 17.04 Osw 33 Sal.tote: $ 17.72 Osw33VI.tote: 5 18.43 Oswego Option C,5-year Osw 65 gal.tote: $ 17.75 Osw 65 gal. tote: $ 18.46 Osw 65 gal. tote: $ 19.20 Osw65gal.tom 5 19.97 Osw 65 gal.tote: 5 20.76 Osw%gal.totc: $ 19.75 Osw 96 gal.tote: $ 20.54 Osw 96 cal. tote $ 21.36 Osw96gal.tote: $ 22.22 Osw 96 gal. tote: 5 23.10 Cow 33 gal. tote, senior: $ 1$.75 Osw 33 gal. tote, senior. $ 15.38 Osw 33 gal.Cote, senior. $ 17.04 Osw 33 gal. tote,senior. 5 17.72 Osw 33 gal.tote, senior: 5 16.43 Osw 65 gal.tote:, senior $ 17.75 Osw 65 gal. tote:, senior $ 18.46 Osw 65 gal. tote:, senior $ 19.20 Osw 65 gal,tote:,senior $ 19.97 Osw 65 gal.tote:, senior $ 20.76 Osw 96 gal.tote, senior. $ 19.75 Osw 96 gal. tote, senior: $ 20.54 Osw 96 gaL tote,senior: 5 21.36 Osw 96 gal.tote, senior: 5 22.22 Oew 96 gal.tote, senior: $ 23.10 United City of Yorkville and Village of Oswego APPENDIX 2 REQUIRED RECYCLABLES TO BE COLLECTED The City requires that the Contractor shall collect the following recyclable material for the entire term of the contract. Additionally, the Contractor is encouraged to identify additional items they will be collecting, not on the current list, Required Recyclable Materials • brown paper bags • corrugated cardboard • boxes and cartons • chipboard/paperboard (to include brown or gray box board or paperboard, cereal boxes, shoe boxes, & paper towel cores) • magazines and catalogues • mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it notes, computer paper, typing paper, flyers, greeting cards, file folders and all envelopes, with and without windows) • newspaper (including all supplements) • telephone books • wet strength carrier stock (to include paper board used for refrigerated and frozen items) • frozen food packages • aerosol cans ' • aluminum cans and foil e formed aluminum containers and wraps • aseptic packaging and gable top containers • formed steel containers • glass bottles and jars (brown, green, and clear) • plastic containers (colored or cloudy white HDPE milk, juice and/or water bottles, jars and jugs) • all plastic containers #1 through #5 and plastic containers #7 • LDPE and HDPE soft plastic six (6) and twelve (12) pack rings • steel cans • steel paint cans and lids • household batteries Other Recyclable Materials Proposed by Contractor Ll Ll Ll 8 United City of Yorkville and Village of Oswego APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum standards outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section i of Alternative/Deviation 76.1 States the City / Village shall have the right to take over equipment and facilities of the Contractor in the event of a default. In no instance does Republic allow customers to take over control of its equipment, and this language must be removed. Pricing Oswego Option A and B sticker price in year one would be $2.25 / sticker , year two $2.35/ sticker and year three $2.45 / sticker, all other options sticker price is $1.00 Pricing Senior discount only applies to Oswego Option A only for both the three and five year term, for all other options pricing is predicated on the container size and quantity. 9 United City of Yorkville and Village of Oswego APPENDIX 4 SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED Please list municipal references. ALSO SEE CORPORATE CAPABILITIES SECTION Municipality Contact Name & Service Explanation of Collection and Telephone Number Dates Disposal Program Aurora Gio Santana 5 days a 45,900 households serviced 630-256-3770 week weekly collection via volume based program Bartlett Steve Bosco One day a 13,400 households serviced 630-837-0800 week weekly collection via unlimited refuse, recycle cart and volume based yard waste program Carpentersville Dawn Wucki Two days 9,700 households service weekly Rossbach a week collection via modified volume 847-426-3439 based program I Geneva Dan Dinges Five days 7,000 households serviced weekly 630-232-1501 a week collection via a volume based program Glen Ellyn Kristen Scharder One day a 7,200 households serviced weekly 630-547-5205 week collection via a modified volume based program Naperville Dick Dublinski Five days 40,000 households serviced 630-420-6753 a week weekly collection via a unlimited take refuse program Montgomery Mike Pubentz Five days 5,200 households serviced weekly 630-896-1354 a week collection via modified volume based program 10 United City of Yorkville and Village of Oswego APPENDIX 5 LOCATION OF DISPOSAL FACILITIES Also See Corporate Capabilities Section Please provide below information concerning the facilities, which are intended to be used for the disposal of refuse, yard waste, and recyclable materials collected at the curbside. (Please attach additional sheets if necessary.) REFUSE See Corporate Capabilities Name of Facility Facility Address Disposal Limitations Speedway t WM Transfer Livingston Landfill, Station transfer to Republic's Pontiac, IL Landfill RECYCLING Name of Facility Facility Address Disposal Limitations RMC Resource Management 9999 Anderson Ave, Companies Chicago Ridge, IL Also facility in Plainfield, IL YARD WASTE Name of Facility Facility Address Disposal Limitations Green Organics 1270 E. Beecher Road, Bristol , IL 60512 11 United City of Yorkville and Village of Oswego APPENDIX 6 CONTRACTOR QUALIFICATIONS SEE CORPORATE QUALIFICATION SECTION Name of Business: Republic Services, Allied Waste of North America, LLC Business Address: Mailing Address: 1565 Aurora Ave Lane,Aurora, IL 60505 Business Number: 630-723-2800 Emergency Number: (Tim Lintner's Cell#) Fax Number: 630-966-8847 Ownership: Individual Partnership Corporation Franchise or Parent Compapy (if applicable): Republic Services. Allied Waste of North America, LLC List all Partners,Managers,;and Corporate Officers: See Corporate Capabilities Section Name Title Residence Phone Days of Operation: Monday to Friday Business Hours: 7:30 am to 5 pm Number of Employees: Supervisors: 5 Drivers: 79 Office Personnel: 12 Signature: Date: A,,Jl 0 12 CIP Reviewed By: K 0 Legal Agenda Item Number 06 Finance ❑ NB #9 ESL -� 1836 Engineer ❑ City Administrator 0 .4 �� �; � y Human Resources El Tracking Number � wn sw © Community Development ❑ �� Police ❑ ADM 2012-33 Public Works ❑ Agenda Item Summary Memo Title: Business Registration Meeting and Date: Administration—May 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid W3s From: Bart Olson, City Administrator -- � � CC: Date: May 11, 2012 C<wrMY Sad �LE ��'` Subject: Business registration Summary Discussion of the creation of a business registration program. Background This item was last discussed under"Additional Business" at the April Administration Committee meeting. At that meeting, the Committee asked staff to do a survey of area municipalities to see if they had a business license program, and if so, the cost of the license. That survey is attached. In order to give the Committee a better idea of how much business licenses are in other communities, we have included the responses of communities who are not considered immediately adjacent. Analysis I have included a printout from the 2011 IML Handbook, which contains a detailed analysis of business licenses vs. registration. In short, business registration often refers to a program that is voluntary and may accompany a nominal fee. Business licensing often refers to a mandatory program, and usually accompanies a fees. Why the difference in programs? As a non-home rule municipality we do not have the authority to create a traditional business license program. Meaning, we can not require a license for every business in the municipality, and we can not prevent a business from operating if it does not have a license. Home rule municipalities have the authority to both license every business, and make the license a requirement to operate in the municipality. The IML Handbook section contains a good breakdown of the types of businesses that we (as a non-home rule municipality) can license, and those we can not. For the list that we have the authority to license, we could create a business license program and require those businesses to have a license prior to operation. Again, if we were home rule, we could that for every business in the City. The cost of the licenses is briefly referenced in the IML Handbook. Specifically, the cost of the license or registration must be based upon the cost of administering the program. Our preliminary estimate is that the program would take between 1000-1500 man hours to implement the first year, and would take 500-1000 man hours to administer each year thereafter(1000 businesses, 1 hour each per year). Given the amount of time that could be spent on this program, it would be proposed to hire a part-time employee to specifically cover this program. Further, staff recommends that, if implemented, the licenses be based on a calendar year. Basing the program around a November/December notification and renewal date will prevent liquor license renewals and business license renewals from overlapping. Staff Recommendation Staff is seeking direction from the committee as to whether business licenses or registration should be pursued further. Do they have a business city license? Price? Geneva No Minooka Yes $50 for first year,then$25 for renewal Montgomery Yes Register businesses-no charge North Aurora Yes $50.00 Oswego Yes $50 for first year,then$25 for renewal,home occupation is$25.00,then$10.00 Plainfield Yes $25 to$125,depending on sf Plano Yes $20.00 Sandwich No Sugar Grove No Bloomingdale No Carol Stream Yes $25 Countryside Yes $25 Elk Grove Village Yes $50 to$500,depending on type Fairview Heights,MO Yes $25 Gilberts Yes $25 Gurnee Yes $150 to$600,based on sf Hoffman Estates Yes $35 to$475+,depending on sf,if licensed for other purposes,then$10 to$400+,depending on sf Lisle Yes $40 for first year,then$25 for renewal,if other business license is required,then registration fee is waived Lombard No Naperville No Norridge Yes $25 to$2000,depending on type Oak Park Yes $50 application fee,$100 license fee,home occupation is$25 Oakbrook Terrace Yes $70 to$1,2000,depending on type or sf Orland Park Yes $25 Roselle Yes $23 to$325,depending on type Schaumburg Yes $88 to$748,based on sf Shorewood Yes $35 to$750,depending on type Westmont Yes $25 Wheaton No Willowbrook Yes $60 to$4000,depending on type Wood Dale Yes $75 to$1600,based on sf Woodridge Yes Between$50 and$200 property by agreements that provide that the consideration for CHAPTER 10 the purchase or lease may be paid through installments made at stated intervals for a period of no more than 20 years. In contrast LICENSING to the authority in the Municipal Code,the Debt Reform Act does not grant authority for additional ad valorem taxes, so this 1 LICENSING AND REGULATING debt service must be aid from existing ad valorem taxes or P g AND PROFESSIONS BUSINESS other revenue sources. The benefit to using the method provided by the Debt Reform Act is that it allows the municipality to "identify"multiple contracts to be paid from the proceeds of the A. Overview of the Power to License and Re ul certificates issued as evidence of the indebtedness incurred under 9 ate the agreement. In this manner the municipality may finance (I) Express Power to License and Regulate various phases of a project, including the property acquisition, engineering and architectural services, and construction costs, all Non-home rule cities, villages, through one installment agreement. This is accomplished by have the power to tax, license ndrenc°orated towns in Illinois designating a municipal officer as the nominal"seller" of the businesses and occupations, subject late a number of project,who is then responsible for paying the several P certain restrictions. They 1 do ine have the inherent Power or right to regulate or license all contractors from the proceeds of the certificates. Customarily, businesses, an g the nominee seller is the treasurer or other officer charged with sPecIfically denied.cnau areas, the power to license has been paying the warrants. businesses and professions which the legislature b those enactment or reasonable implication,has empowered express G. Issuance of Bonds or Notes license. Ordinances, to be valid Powered them to Provision giving municipalities the power o enact some statutory The issuance of municipal bonds and notes is subject to a great them. many federal statutes and regulations. When issuing such ManicxPalities have been given the power to securities, a municipality should seek the advice of a specialized businesses because proper regulation of certainsi regulate certain law firm, often referred to as"bond counsel,"who will review Protect the Public against h businesses will health. Such re armful Practices and dangers to �. all documents and present an opinion to the bond purchasers that regulation also will aid the con businessman b conscientious the bonds are valid and,many times,that the interest paid on the y eliminating irresponsible bonds by the municipality and received by the bond holder is Lice public confidence in leg titnately licensed businesses. ub operators and will f tax-exempt. Bond counsel is not the same as "issuers counsel." means for r aSamsubstantial source ofmunici al s. Normally,a municipality's attorney or a special counsel hired for g the public services. A list pal revenue and a R that purpose will act as issuer's counsel and present an opinion businesses which municipalities are given the as to the legality of the actions of the municipality. Provided below. express ability to (2) implied Power to license and Regulate g e In addition to possessing the express abili � businesses, municipalities also have the ' to license certain implied power to BttPl�nerr� Czty cf o Chica g' �yrrrsr Coin ,367 Ill.217(1937 mission g7I11.App.3d 700(2d Dist 981)sen v, Illinois 354 Municipal Handbook 2011 , 'N Handbook 12011 355 While the courts have been willing to extend the power to regulate other businesses if the municipality o given power. i license from time to time,they have also given it a very regulate a general subject matter related to those businesses. In restrictive interpretation. Thus,the courts have held that the addition,the courts will sometimes find at etmherseveral as power to license and tax"dealers in junk,rags and any the power to license and regulate by reading together to regulate the secondhand article whatsoever"does not allow the licensing of specific licensing powers.For example,the power dealers in used instruments,9 or used books,10 or even used cars," storage of flammable liquids has been held to authorize the The power to license laundries does not include the power to licensing of dry cleaners;Z the power to prevent fire hazards and license the lease of laundry machines within apartment to protect the public health has been construed to permit the lcensing of cosmetic manufacturers using alcohol and toxic i complexes for the use of residents of the apartments.to cons s;3 and,the power to regulate the storage of lumber has (3) Licensing fees justified an ordinance licensing furniture manufacturers who maintain over a,000 board feet of lumber in connection with their business. In Father Basil's Lodge v. City of Chicago, the Non-home rule municipalities are given various powers in struction of buildings,prevent relation to businesses. While they may only have the power to general powers to regu late the con fire hazards, and to protect the public health were nursing homtes power to charge a license fee. Thus,the power to regulate should authorize an ordinance licensing and regulating aged or infirm. Another court held that the power be,read as the power to regulate and license.13 The regulations for the young, $ passed pursuant to these powers, emanating as they do from the to promote the general welfare of minors and to reduce the fied substantial es and other ntial restrictions in a public health, safety, d welfare.incidence of juvenile crime justi While the municipality in such license ordinance regulating pinball machin a case may charge a license fee, the amount of such fee must be b electronic games• reasonable and must bear some relation to the expense of g enforcing the regulations.14 Courts have upheld a one-to-five In addition,building contractors and those engaged in laying ratio of license fees to costs of regulation where the community streets and sidewalks may be licensed,according to the decision actually had an inspection program.15 In an earlier case, a court in Concrete Contractors Asse licensed and bonded der and age found a one-to-10 ratio invalid where the municipality began a carpentry contractors may b meager inspection program after it was sued.16 of Maywood v. Weglarz.8 Home rule municipalities may license general contractors as well as all other businesses where no statutory or constitutional impediment to licensing exists. 9 City of Chicago v.Stone,328 Ill.App. 345 (1st Dist. 1946). 1t)001 Of Chicago v.Moore,351 Ill. 510(1933). 2 Klever Shampay Karpet Kleaners v. City of Chicago,323111. 368 n Bullman v. City of Chicago,367 Ill.217(1937). 12 Chicago Coin Meter Co. v. City of Rolling Meadows, 6 Ill. App. 3d (1926). 374 Ill.384(1940). 418(1st Dist. 1972), 3 Chicago Cosmetic Co. v. City of 37T9 Ill,351 (1942). i�I alher Basil's Lodge v. City of Chicago,393 Ill. 246(1946). �City of Chicago v. Churchill Co.,Chicago,393 Ill.246(1946). rs C.rry of Chicago Heights v. Western Union,406 Ill. 428(1950). 5 Father Basil's Lodge v City f g 3d 542(1st Dist. 6 Aladdin's Castle v.North Riverside,66 Ill.App. A&H Vending Services Inc. v. Village of Schaumburg, 168 Ill.App. 3d 61 (1st Dist. 1988). 1978). e Park, 14 Ill.2d 65 i`"011(ldCafrteen Service Corp. v.Ruzak, 85111.App. 3d 256(2d Dist. Concrete Contractors Association v.LaGrang I980) (1958). f g p 2d 495(1st Dist. 1960). B Village o Maywood v. We Iarz,24 Ill.App. ikI 2uj 1 �'n*Handbook 2011. &A L Municipal Handbook l�� 357 356 If a municipality has only been given the power to license or to (1) It conflicts with,rather than supplements, a license and regulate,the community must actually regulate the 21 pP , businesses before a license fee may be collected.'?Thus, state statute. although many communities have a licensing ordinance which (2) It constitutes an unreasonable interference with a merely lists business categories and fees,the proper ordinance valid business or profession bearing no relation to should contain some regulatory provisions regarding health, the health, safety or welfare of the CommUnity.22 safety, or the registration of entities that are applicable to each (3) Powers dance delegates rulemaking or fee setting business which the municipality desires to license. Since man without sufficient administrative or executive officer of the health and safety standards are the same for a variety of businesses, a single set of regulations may be applied to all flicient standards. businesses. Those businesses which require special regulatory (4) The ordinance makes classifications or provisions should have additional sections applicable to them. discruninations which are unreasonable in view of An ordinance will not be declared invalid just because the actual the purpose of the ordinance(in violation of the due personnel available may not be able to carry out the full process provisions of the federal and state regulatory scheme contained in the ordinance.18 constitutions), or where there is no reasonable i distinction between the various classes established (4) licensing Ordinances (in violation of the federal constitutional guarantee of equal protection and the Illinois i The rule is different where the statutory power granted to the constitutional prohibition against special municipality is to license,regulate, and tax. In such cases,the legislation, )or unreasonable restrictions on First license fee may be for a sum well over and above the expense of . Amendment rights. enforcing the regulation. The courts have held that, where a (5) The ordinance purports to exercise authority over municipality has the power to license,regulate, and tax, it"may ty territory outside of the corporate limits of the properly enact an ordinance for revenue only without munici p ali simultaneously exercising its power of regulation.""But a tax however, (Extraterritoriality of one mile, er,is granted to municipalities with respect to on amusements would not be extended to that portion of a health p club's business which related to fees for nutritional instruction,o 21 See,Alzotta v. City o weight loss counseling, and instruction on exercise techniques. ty f Chicago,389 I11. 418(1945).See also, Melbourne Corp. v. Chicago Hearing Board for Nursing Homes,59 Ill. presumed 2d 409(1974)(with regard to regulation of hospitals Municipal Ordinance an ordinance has the valid. A person of proving its homes,�e municipal ordinance must explicitly require and seeking g pplicable standards of the Illinois De invalidity. In addition to those grounds of invalidity previously Health), partment of Public ever Sham p discussed, any licensing ordinance maybe invalid for the zl�,{ a payKar etKleaners v. Chicago,323 Ill, 368(1926), following reasons: ' fockford V.Hey,366111. 526 1937 Cen"'alia, 81111,App. 334(4th Dist. 1898 Chicago New city of l'rrblishing Ass n. v. City of Wheaton, 697 F.Su pp. spaper 1988)(allowin g pp• 1464(N.D. Ill. "'Ws paper g manager discretion to determine where placement of p per vending machines would cause safety hazard without set 17 Lowenthal v. City of Chicago,313 Ill. 190(1924). = standards for making determination rendered ordinance invalid 18 American Baking Co. v. City of Wilmington,370 Ill.400(1939). 2.,1L .CaNST. 1970 ART.IV 1313. ) ZoCity of Chicago v. Willett Co., 1 Ill.2d 311 (1953). C- ee Block a City of Chicago,239 Ill, 251 (1909);American Bakin Chicago Health Clubs,Inc. v.Picur, 124I11.2d 1 (1988). �' ago, 370Il1.40I (1989). g 358 Municipal Handbook 12011 tdpal Handbook 2011 359 offensive or unwholesome businesses or business concerned with that general subject matter. Thus for establishments including packing houses, factories example,the power given municipalities to"regulate the sale of for the making of tallow candles, fertilizers or soap all beverages and food for human consumption"in Section 26 29 p and tanneries; and,municipalities are further 11-20-2 of the Illinois Municipal Code may be relied upon to authorized to enforce"health and quarantine regulate a wide range of businesses only some of which are, by ordinances and regulations"within one-half mile of way of illustration, listed below, after the phrase"FOOD the corporate limits).27 DEALERS."Horne rule communities need not rely upon (6) The ordinance makes classifications or discriminates statutory authority to license or regulate businesses, but many on the basis of race or disability in violation of the businesses have been the subject of preemptive legislation which Federal Civil Rights Acts, Americans with prohibits the exercise of home rule powers. Disabilities Act,Fair Housing Laws or the Illinois Municipalities may exercise regulatory power over the following Human Rights Act. (7) The ordinance unconstitutionally interferes with businesses or occupations: interstate commerce, or charges excessive fees for Ater-Hours Clubs: 65 ILCS 5/11-42-10.1. See also, County use of public ways.28 Board Licensing or Regulation of After-Hours Clubs in E Unincorporated Areas, 55 ILCS 5/5-1126. 11. BUSINESSES AND OCCUPATIONS THAT .Arborists: 65 ILCS 5/11-42-13. MUNICIPALITIES MAY REGULATE Ambulances: 65 ILCS 5/11-5-7. Amusements: 65 ILCS 5111-42-5, including: The following is a list of businesses and occupations which are . Circuses specifically established in the Illinois statutes as proper subjects Coin Operated Games or Musical Devices: 65 ILCS 5111- for municipal legislation or regulation. As noted above, the Illinois courts have expanded this list by finding that the power Motion Pictures to license certain other businesses is implied. All of these Public Dances businesses and occupations may be regulated and licensed, and a Shooting Galleries number of them may be taxed.A few of these businesses may be Skating Rinks regulated as to their location, such powers being in addition to Tennis Clubs the normal zoning powers of the municipality. If a municipality Theatrical Exhibitions is seeking to regulate a particular business,it should refer to Animals: 510 ILCS 5/24, these statutory sections carefully to determine the extent of Athletic Contests: 65 ILCS 5111-54-1. municipal powers related to the particular business under Auctioneers: 65 ILLS 5/11-42-1. consideration. In addition,the municipality should also consider Bagatelle Tables: 65 ILCS 5/11-42-2. whether it has the power to regulate a general subject matter, Bankers: 65 ILCS 5/11-42-1. which may be construed to authorize the licensing of any Barbers: 6S ILCS 5/11-42-1. Bathing Beaches: 65 ILCS 5/11-42-8. Bed and Breakfast Establishments: 50 ILCS 820/3. 26 65ILCS 5/11-42-7,9. Billiard Tables: 65 ILCS 5/11-42-2. 27 65 ILCS 5/7-4-1. 28 City of Chicago V. Willett Co., 1111.2d 311 (1953);General Baking Co. V. City of Belleville,384 Ill.459(1943);AT&T v. Village of Arlington Heights, 156 Ill.2d 399(1993). 65 ILCS 5/11-20-2. d�na*011 2011 Municipal Handbook`2011 it �y 360 361 Blacksmith Shops: 65 ILCS 5/11-42-8. Grocery Stores Boats and Harbors: 65 ILCS 5/11-44-1 to 44-8. Ice Cream Parlors Bowling Alleys: 65 ILCS 5/11-42-2. Markets Breweries: 65 ILCS 5/11-42-8. Meat Dealers Brick, Firewood, Coal,Hay: 65 ILCS 5/11-53-1. Milk Dealers Brokers(Except Real Estate and Insurance Brokers): 65 ILCS Restaurants 5/11-42-1. Tobacconists Buses, Runners for: 65 ILCS 5/11-42-4. Foundries: 65 ILCS 5/11-42-8. Cabins and Tents: 65 ILCS 5/11-42-8. Garages: 65 ILCS 5/11-42-8. Canals: 65 ILCS 5/11-44-1. Gas, Tax: 65 ILCS 5/8-11-2. Carnivals: 65 ILCS 5/11-54.1-2. Hackmen: 65 ILCS 5111-42-6. Carters: 65 ILCS 5/11-42-6. Harbors(Generally): 65 ILCS 5/11-44-6, 7. Cigarette Tax: 65 ILCS 5/8-11-3. Harbors for Recreational Use, City or Village Of Less Coal and Lumber Yards: 65 ILCS 5/11-8-5. than 500,000: 65 ILCS 5/11-92-3. Coffee Houses: 65 ILCS 5/11-42-1. Hawkers: 65 ILCS 5/11-42-5. V Coin in the Slot Devices: 35 ILCS 510/7. Heating, Air Conditioning and Refrigeration Coliseum, Municipalities of 75,000 or Less: 65 ILCS 5/11-67-6. ILCS 5/11-32-1. g tion Contractors: 65 Community Antenna Television Systems: 65 ILCS 5/11-42-11. Horse Racing: 230 ILCS 5/18. Convention Halls: 65 ILCS 5/11-65-6. Hospitals: 65 ILCS 5/11-22-1. Demolition Contractors: 65 ILCS 5/11-42-1. House Cars: 65 ILCS 5/1-42-8. Detectives: 65 ILCS 5/11-42-1. House Trailers: 65 ILCS 5111-5-8. Distilleries: 65 ILCS 5/11-42-8. Hotels or Motels, with Sleeping Accommodation for 20 or Docks and Wharves: 65 ILCS 5/11-44-1. More Persons: 65 ILCS 5111-30-5. Dogs: 510 ILCS 5/24; 65 ILCS 5/11-20-9. Hotels,Runners For: 65 ILCS 5/11-42-4. Draymen: 65 ILCS 5/11-42-6. Ice Cream Parlors: 65 ILCS 5/11-42-1. Dry Cleaners: 65 ILCS 5/11-42-8. Intoxicating Liquor Dealers:235 ILCS 514-1. Electrical Contractors: 65 ILCS 5/11-33-1. Itinerant Merchants: 65 ILCS 5/11-42-5. Electrical Equipment: 65 ILCS 5/11-37-2. Itinerant Vendors: 225 ILCS 465-4. Electricity Tax: 65 ILCS 5/8-11-2. Junk Yards: 65 ILCS 5/11-42-3. Elevator Operators: 65 ILCS 5/11-34-1. Laundries: 65 ILCS 5/11-42-8. Exhibitions: 65 ILCS 5/11-54-1. Levees:65 ILCS 5/11-44-1. Expressmen: 65 ILCS 5/11-42-6. Livery Stables: 65 ILCS 5/11-42-1. Fees,Bicycles,Vehicles, etc.: 65 ILCS 5/8-11-4. Lumber Yards: 65 ILCS 5/11-42-1. Fire Extinguishers: 65 ILCS 5/11-8-6, Machine Shops: 65 ILCS 5/11-42-8. Florists: 65 ILCS 5/11-42-1. Markets and Market Houses: 65 ILCS 5/11-20-1. Food Dealers: 65 ILCS 5/11-42-5, 11-20-2,3.including: Mason Contractors: 65 ILCS 5111-36-1. Alcoholic Liquor Dealers-Retail -N'iedical Dispensaries: 65 ILCS 5/11-22-1. Bakeries "essages by Electricity, Tax: 65 ILCS 5/8-11-2. Food Manufacturers and Delivery Vehicles Mills:65 ILCS 5/11-80-12. Fruit Stores Mobile Hoines:65 ILCS 5/11-5-8;210 ILCS 115/18. 362 Municipal Handbook 2011 d Handbook 22011 363 Money Changers,but not Currency Exchanges: 65 ILCS 5/11- Undertaking Establishments: 65 ILCS 5/11-22-1.� 42-1. Vehicles, Special Charter Municipalities: 65 ILLS 5/11-41-1. Motor Vehicles,Dealers in Dismantled or Wrecked Vehicles: 65 Water, Tax: 65 ILCS 5/8-11-2. Water Craft: 65 ILCS 5/11-44-3. ILCS 5/11-42-3. Motor Vehicles,Tax: 65 ILCS 5/8-11-4. Weights and Measures: 65 ILCS 5/11-53-1. Nursing Homes: 65 ILCS 5/11-22-1. I Oil and Gas Mines: 65 ILCS 5/11-56-1. 'll. BUSINESSES AND OCCUPATIONS THAT Omnibus Drivers: 65 ILCS 5/11-42-6. MUNICIPALITIES MAY NOT REGULATE Packing Houses: 65 ILCS 5/11-42-7. In some instances, a municipality may not regulate a business or parking Garages,Lots and d Ramps: 65 ILCS 5/11-42-12.8. Parking Lots: 65 ILCS 5/ occupation. In those instances,the General Assembly has am Pawnbrokers: 65 ILCS 2-5. preempted the exercise of municipal powers. Where preemption -42-5. by legislation applies,neither non-home rule nor home rule Pigeonhole e ILCS 5/Tables: 65 5 ILCS 5/11-42-2. Peddlers: communities may license or regulate. The following businesses LC and occupations may not be licensed by a municipality: Pin Ball: 65 ILCS 5/11-42-2. Pool Tables: 65 ILCS 5/11-42-2. Porters: 65 ILCS 5/11-42-6. Architectural Practice: 225 ILCS 305/39. Public Houses,Runners for: 65 ILCS 5/11-42-4. Athletic Trainers: 225 ILCS 5/33. Public Scales: 65 ILCS 5/11-42-1. Barbers and Cosmetologists:225 ILCS 410/1-3. Raffles: 230 ILCS 15/2. Business and Vocational Schools: 105 ILCS 425/27. Railroads,Runners for: 65 ILCS 5/11-42-4. Carrier Pigeons: 510 ILCS 45/8. Roofing Contractors,Permits,Fees and Inspections Only: 225 Certified Shorthand Reporters: 225 ILCS 415/25. ILCS 335/11. Clinical Psychologists: 225 ILCS 15/28, Rooming Houses: 65 ILCS 5/11-30-3. Clinical Social Workers:225 ILCS 20/37. Scavengers and Garbage Collectors30 Crematories: 410 ILCS 18/80. Second-Hand Articles: 65 ILCS 5/11-42-3. dairy Farms: 410 ILCS 635/19. Ships, Runners for: 65 ILCS 5/11-42-4. Dental Practice: 225 ILCS 25/2. Steam Boiler Operator: 65 ILCS 5/11-34-1. Detection of Deception Examiners: 225 ILCS 430/32. Street Advertising, Sign Painting: 65 ILCS 5/11-80-15. Detectives and Detective Agencies: 225 ILCS 447/50-25. Street Sales: 65 ILCS 5/11-80-20. Dietitians and Nutrition Counselors: 225 ILCS 30/180. Tanneries: 65 ILCS 5/11-42-7. Electrologists: 225 ILCS 412/165. Taxicabs: 65 ILCS 5/11-42-6. Genetic Counselors: 225 ILCS 135/185. Telephone and Telegraph: 65 ILCS 5/8-11-2. Geologists: 225 ILCS 745/175. Theatrical Ticket Brokers: 65 ILCS 5/11-42-1. Health Practitioners: 225 ILCS 37/135. Trailer Coach Park: 65 ILCS 5/1165/4,210 ILCS 115/18. Home Medical Inspectors:ui ILCS 441/25-30. Transient Merchants: 225 ILCS 4 Equipment ent Providers: 225 ILCS 51/175, Transient Vendors: 65 ILCS 5/11-42-5. Insurance Brokers: 215 ILCS 5/2, 415; 65 ILCS 5/11-42-1 (was Tree Experts: 65 ILCS 5/11-42-13. also amended to remove the specific municipal authority to regulate insurance brokers.) Interior Designers: 225 ILCS 310/31. 30 Strub v.Deerfield, 19 Ill.2d 401 (1960). 2411 Opm'nandhoak � Municipal Handbook 12111 2011 364 365 Land Surveyors: 225 ILCS 330/47. cost of administering the applicable business regulations of Landscape Architects: 225 ILCS 315/32. the community. Locksmiths: 225 ILCS 447/50-25. Marriage and Family Therapists: 225 ILCS 55/170. In the case of businesses subject to specific regulations(i.e., Massage Therapy: 225 ILCS restaurants),the license fee may reflect the cost of necessary Medical Practice: 225 ILCS 600/6./6. inspections, etc. But in the case of businesses subject only to general regulations which apply to all commercial activity,the Nursing: 225 ILCS inistr 165. fee must be limited to a proportionate share of the costs which Occupational Therapist: 225 ILCS 75/21. are attributable to the regulatory program as a whole. Thus, a Optometric Practice: 225 ILCS 80/28. nominal fee for general business licenses would doubtless be Orthotic and Prosthetic Providers: 225 ILCS 84/175. valid, but substantial fees should be considered carefully. Petroleum Equipment Contractors: 225 ILCS 729/105. Pharmacy Practice: 225 ILCS 85/38;65 ILCS 5/11-22-1. Another unresolved question is whether businesses which may Physical Therapist: 225 ILCS 90/36. not be regulated by municipalities may be required to register if Physician's Assistant: 225 ILCS 95/23. the municipality charges no fee or a very nominal fee. The Plumbers: 225 ILLS 320/42. Illinois courts have not yet faced this question, but the Podiatry Practice: 225 ILCS 100/43. municipality may prevail if its registration is purely ministerial Professional Boxing: 225 ILCS 105/26. and if it has a sound police power justification. Professional Counselor and Clinical Counselor: 225 ILCS IV• LICENSE REVOCATION 107/170. Professional Engineering: 225 ILCS 325/46. Psychologists' Registration: 225 ILCS 15/28. The above list demonstrates that municipalities are given express Public Accounting: 225 ILCS 450/31. delegations of power to regulate, license, and tax throughout the Real Estate Appraisers: 225 ILCS 458/25-20. statutes. The opposite is true, however,with regard to license Respiratory Care Specialists: 225 ILCS 106/185. revocation where the statutes offer little, if any,guidance. Security Alarm Contractors: 225 ILCS 447/50-25. Security Guards and Watchmen: 225 ILCS 447/50-25. Corporate authorities are granted broad powers of revocation. Social Workers' Registration: 225 ILCS 20/37. Pursuant to Section 11-60-1 of the Municipal Code,31 Surgical Technicians: 225 ILCS 130/170. municipalities may fix the amount,terns and manner of issuing Structural Engineering: 225 ILCS 340/37. and revoking licenses. Licensing ordinances should clearly set Veterinarians: 225 ILCS 115/26. forth the basis for which a license may be suspended or revoked. Waterwell and Pump Installation Contractors: 225 ILCS 345/29. A common basis for license revocation is a violation of the Wholesale Drug Distributors: 225 ILCS 120/185. licensing ordinance, another municipal ordinance or a state law. When a municipality seeks to revoke a license for violation of a With the exception of those areas which have been preempted, state statute,the proof must substantiate the violation of the home rule communities may institute a general business license Particular statute involved.32 The elements of the violation may or registration which covers all commercial activities within the community. Determining a license or registration fee for such r.` general application may be a difficult problem,however. As " 5/I I-60-1 ILCS 65 I stated above,the fee must have a reasonable relationship to the 32 61 CS p v Bidandic, 62 Ill. App. 3d 193 (1st Dist. 1978). i 366 Municipal Handbook 2011 1"06 handbook �pj 1 367 be established during the revocation proceeding itself and need altogether in their communities through referendum. Home rule only be proven by a preponderance of the evidence. municipalities may prohibit the sale of alcohol by ordinance. License revocation findings are reviewable under common law While municipalities have significant regulatory power certiorari.The standard of review is similar to matters brought liquor, the Act is the controlling law with regard to liquor over under the Administrative Review Act. Courts will not re-weigh regulations. Home rule municipalities may control liquor to the the evidence or determ ine credibility or o verturn factual e x tent that local al re g ula ' ons are as strict as or stricter than the determinations of an administrative agency as long as they are Act, and such control is not restricted by state preemption. In not against the manifest weight of the evidence. contrast,non-home rule municipalities must regulate in accordance with the express language of the Act.Any action Illinois courts have varied in their interpretation of whether or taken by municipalities that is inconsistent with the legislative not a license constitutes a property right. Inherent to this issue is authorization of the Act is void.38 Therefore, when implementing whether or not notification and hearing are required prior to liquor control legislation, a municipality must carefully refer to revocation. While in City of•Chicago v. Westphalen, the court the Act for guidance. held that licenses and permits were privileges from which no vested property rights attached,the reverse was true in Do Right Home rule units may exercise any Power or fanction Auto Sales v. Howlett,36 where the court held that an auto salvage " concurrently with the state to th%extent that the law does not 4 license was a property right. Due to lack of statutory guidelines specifically limit those concurrent powers, or specifically declare and consistency from courts, the safest approach would be to the state's power to be exclusive. One area where the state provide license holders adequate notice and hearing prior to any i clearly limits home rule authority and exercises exclusive control license revocation. is in the determination of the legal age under the Act. No home rule unit may change the legal age at which people may V. LIQUOR LICENSES purchase, consume or possess alcoholic liquors as provided in the Act.39 q Liquor poses a significant threat to the safety,health, and the The mayor, or his or her designee, serves as the local liquor general welfare of any community. Under Illinois law, control commissioner, with power to enforce the provisions of municipalities are granted the authority to enact ordinances and resolutions to regulate liquor pursuant to the Liquor Control Act the Act as well as any local ordinances pursuant to it.40 These Powers include examining applicants for liquor licenses to of 1934.("Act"),37 The Act confers broad authority to both home determine their qualifications,holding hearings on alleged rule and non-home rule municipalities.For example,the Act violations,issuing and revoking licenses for violations, imposing permits local governments to create a set number of liquor p g licenses to be issued within their jurisdiction, determine hours of fines, and suspending a liquor dealer's license.41 operation of licenses, and even prohibit the sale of alcohol The Acts specifically y prohibits the issuance of liquor licenses to Certain individuals. Specifically, Section 6-2(a)(14)of the Act Prohibits mayors, aldermen,members of the city council or 33 Ciwnpa v. City of Chicago, 12 Ill. App.3d 368(1st Dist. 1973). is 34 S&F Corp. v.Bilandic,62 Ill.App.3d 193 (1st Dist. 1978). 3v f.ftv()fPeoria a Johnson 167 Ill.App.3d 592(3d Dist. 1988 . 35 City of Chicago v. Westphalen,93 Ill.App. 3d 1110(1st Dist. 1981)- 235 ILCS 5/6-18 ) 36 Do Right Auto Sales v.Howlett,401 F.Supp. 1035(N.D.Ill. 1975)• 4°?35 lI CS 5/4-2. 37 235 II CS 5/. 235 ILCS 5/4-5 Municipal Handbook 12011 opal Handbook 1 2011 368 369 Reviewed By: Agenda Item Number 606 Legal ❑ NB #10 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources F-1 C�"Sad `=Q Community Development ❑❑ ADM 2012-34 Police ALE ��' Public Works ❑ Agenda Item Summary Memo Title: Employee Recognition and Reward Program-Discussion Meeting and Date: Administration Committee—May 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion and direction Submitted by: Meghan Ostreko Administration Name Department Agenda Item Notes: Memorandum EST. 1 _ lass To: Administration Committee Ob From: Meghan Ostreko, HR Manager Boa, p' Date: May 9, 2012 <LE o.' ,Z Subject: Employee Recognition and Reward Program History In the past, the City has held an Employee Appreciation Dinner to which employees, elected officials, and board/commission/committee members and their spouses or significant others were invited. Dinner was provided by the City and employees were recognized for their years of service (in 5 year increments) with certificates or plaques. The last Employee Appreciation Dinner held was in 2008 at Riverfront Park in the form of a family picnic. An Employee Appreciation Dinner has not been held since 2008 due to budgetary restrictions. • 2003 & 2004—American Legion • 2005 & 2006— St. Patrick's Parish Hall • 2007—Stonefire Restaurant • 2008—Riverfront Park For Discussion The Society of Human Resource Management (SHRM) has identified a clear link between employee recognition and on the job engagement and presenteeism. In other words, when employees are recognized and rewarded for doing a good job, they are motivated to continue doing a good job. Up for discussion is the possible resurrection of the Employee Appreciation Dinner or the creation of some other form of employee recognition and/or reward program. I have attached samples of employee recognition programs from other communities for reference. "Way to Be"Article for City Grapevine . . . OURad� . . . The "Way to Be" employee recognition program is off to a great start! More than 130 of you attended the kickoff event on October 3. City Administrator Brian Townsend introduced the program as a new opportunity for employees to be recognized for outstanding service they provide to the organization or to the community. The program was developed and launched in response to an employee survey reporting that our employee recognition efforts needed improvement. All employees in good standing at all levels of the City are eligible to be nominated for efforts pertaining to high productivity, improved efficiency, excellence in service to customers,teamwork, or overall improvement in City operations beyond what would be expected in performance of day-to-day responsibilities. Nominations can be submitted by anyone in the organization. . . . 5014 . . . All employees nominated will receive a written card expressing appreciation for their efforts. They will also be eligible to receive a St. Charles Chamber of Commerce gift certificate: 1. $25 for recognition within a department or from one department to another by an immediate or intermediate supervisor; or 2. $50 for recognition by a department director; or 3. Up to $100 for recognition by the City Administrator. Employees recognized with a gift certificate award will be published in the Weekly Wire and City Grapevine (unless the employee requests to remain anonymous). Recipients will also be honored at the annual City Appreciation Dinner beginning in 2009. Each year,ten award recipients will be selected to receive a plaque and additional gift certificate from the city administrator and department directors. . . . G'CI . . . Nomination forms are available on iNet (visit the "Way to Be" page), in the Human Resources office, in each department (see your friendly Sr. Admin.), and right here inside this issue of the City Grapevine. When you catch a co-worker doing something extraordinary,fill out a nomination form and forward it to the "Way to Be" Program, c/o HR. We'll log it and pass it along to the employee's supervisor, who will write a personal note and decide on the award or pass it along to the department director for consideration of a $50 award. Once recognition has been made,the nomination form and any supporting documentation will be returned to HR for the employee's file. . QUG-9; 1C]t9;? . . . Visit the "Way to Be" page on iNet or contact the Human Resources Office at Ext. 4446/hr @stcharlesil.gov with questions. Approved by:Timothy C.Wiberg,Village Administrator;"" LINCp Administrative Protocol Effective Date: 1/1/2007 a * s ' °o � b *ILLINOIS* Excellence in Service Award Revision Date: Program 5/1/2011 Introduction The Village encourages employees to perform at a level beyond the normal requirements of their job duties. The Excellence in Service Award program distinguishes these employees and provides a means of being recognized for their exceptional performance in the workplace. This program has been designed to promote excellence in customer service by encouraging employees to perform above and beyond the call of duty. It also serves as a means to emphasize the Village's commitment to outstanding public service and public safety. Eligibility All active full-time, 1MRF part-time, and Fire Department employees are eligible for this program. Criteria for Nominations A. Employees must go above and beyond their normal job duties to receive this award. This award considers more than good job performance. To be nominated, an employee must demonstrate special initiative, significant effort and contribution, and/or innovation in one or more of the following areas: 1. A specific or special accomplishment, attitude, idea, solution, or suggestion which has contributed to improving Village: • operations • services • working conditions • current methods, policies, procedures, and systems • financial costs or savings • communications internally and externally • time management • customer service 2. Volunteer or non-paid extraordinary involvement in extra curricular or non-work related community or Village events 3. Acts of heroism, above and beyond the call of duty (act must be beyond the scope of duties and responsibilities of the employee's job) Page 1 of 4 4. Awards or recognition received for special acts or services performed on the job or in the public interest above and beyond the employee's normal job duties 5. The work being recognized represents extraordinary achievement and/or effort above and beyond the normal duties of the job B. Employee nominations will not be considered if: 1. Employees performing the essential duties of their jobs who are recognized annually in their performance evaluation 2. Employees performing temporary, additional, or special duties who are given additional compensation for such duties 3. Employees performing overtime who are paid for working additional hours 4. Employees working additional hours who receive compensatory time Nomination Process 1. To nominate an employee, a nomination form must be filled out and sent to the Assistant to the Village Administrator. The nomination must include the following: • Name of employee nominated • Department of the employee nominated • A description of the reason the employee is being nominated • Name of the nominator • Department of the nominator if applicable • Phone number of the nominator 2. Employees can be nominated by co-workers, supervisors, employees in other departments, and the public 3. The Customer Service Committee will review nominations and make recommendations to the Village Administrator for the quarterly and the yearly award winners 4. The Village Administrator will make the final selection for the employee nominated quarterly and the Excellence in Service Award for Employee of the Year 5. One or more employees may be nominated per quarter, i.e., March, June, September, and December. More than one employee can be awarded if there was no award winner in the previous quarter(s) Page 2 of 4 Awards A. Quarterly award winners will receive a gift card and certificate B. The Excellence in Service Award winner for Employee of the Year will receive one floating holiday and a plaque Page 3 of 4 VILLAGE OF LINCOLNWOOD EXCELLENCE IN SERVICE AWARD PROGRAM NOMINATION FORM I would like to nominate Employee Name, Title, and Department for the quarterly EXCELLENCE IN SERVICE AWARD. I believe this employee is deserving of recognition because: PLEASE BE SPECIFIC AND INCLUDE EXAMPLES: (Use an additional page(s) if necessary) All nominations should be submitted to the Village Administrator's Office in an envelope marked Excellence In Service Award Nomination. (Name of Nominator) (Department) (Phone Number) (Date) Your name is necessary in the event that further information about your nomination is required. Page 4 of 4 Number: 005-52-2009 Effective Date: May 1, 2009 Title: Employee Recognition Programs Category: Employee Programs & Recognition This protocol: [X] Supersedes/Replaces/Consolidates AP #005-5-2003, AP #024- 2003 (MTD) and AP #053-2007 (Core Values) Section 1:Purpose. The village believes it is important to recognize its employees and has established service and excellence recognition programming. Section 2:General. This protocol provides direction for uniform and equitable recognition of employees. The Village Manager may modify or develop additional programs from time to time dependent upon available budget and the needs of the organization. Section 3:Service Recognition Award Program. This program recognizes an employee's years of service with the village. A. Program Administration. To be administered through the General Government Department. B. Service Milestones Established. Employees are eligible to receive an award for one of the following: 1. 10 Years of Service and 5 Years Increments Thereafter 2. Retirement(for employees with 10 or more years of service) C. Service Determination. A list of award eligible candidates will be provided by the Human Resources Department. 1. Voluntary breaks in continuous service, in excess of four months, will require that the latest hire date be utilized as the determination of tenure. D. Eligibility. 1. Full time employees will receive an award based upon the milestone to be honored. A recognition plaque and gift will accompany each award. 2. Part-time employees (regular, seasonal, or limited schedules) will receive a service certificate. 3. Elected/Appointed Official Retirements/Resignations. For elected officials retiring or resigning from office, the manager or designee will coordinate and fund an appropriate acknowledgement at the conclusion of the official's last official meeting. For appointed officials/advisory body members retiring or resigning from office, the manager will delegate this responsibility to the appropriate lead department. E. Missed Milestones. When an employee milestone is inadvertently missed, full time employees will have a choice to wait until the next milestone or receive their past award at the time the error is found. Part-time employees will receive their service certificate at the time of their next milestone or when they retire/terminate from employment, whichever occurs first. F. Executive Personnel Recognition. In instances when a department director or other executive level personnel retire, or resign with 10 or more years village service, an additional retirement/farewell gift may be provided at the discretion of the manager. 9 Section 4:Recognition of Excellence Award Programs. These programs are established based on a central theme, "PRIDE in Schaumburg," to encourage and reward employee ownership in the community and the organization. A. Program Administration. To be administered through the General Government, with the exception of the Make the Difference Program, which is administered by the Community Development Department. General Government is responsible for maintaining the record of distributed awards and the allocation of each department's allotment of gift cards and award certificates. B. Employee Ownership. By taking ownership, employees are encouraged to respond to those needs that are beyond their job description. Acting like owners motivates higher creativity and initiative along with better performance for both the community and organization, and a higher level of customer satisfaction. The intended end result is to recognize those employees who take PRIDE in Schaumburg each time they: 1. P Perform within the core values and display a strong,positive work ethic 2. R Respond to ensure community satisfaction 3. I Instill ownership among others—lead by example 4. D Deliver on promises 5. E Exceed expectations C. Eligibility. Full time and part-time employees. No employee will be eligible for more than one award for the same reason. An employee's work record, based on the previous year,will also be a factor in determining eligibility. D. Nomination Forms. Forms are available in the MS Word General Templates tab. E. Award Program Changes. The administering department may make periodic program changes to ensure uniform and equitable recognition of employees F. Miscellaneous. If funding has been reduced or exhausted during a fiscal year, award recipients in this category will receive only a certificate of recognition. G. Available Programs. 1. CV/Core Value Award Prog am. This program acknowledges those employees who dedicate themselves to the core values of the village. a. General. This award recognizes those employees who act in the spirit of the core values. As a quarterly award, up to two awards are given out each quarter to an employee, work team, division, and/or department who have displayed the village's core values. b. Nomination Process. Nominations are submitted utilizing the Core Value Award Nomination form. The employee Core Values Award Committee selects the recipient(s). Each recipient will receive a gift card from a Schaumburg business and a certificate marking their achievement. Award winners will be announced in the month following the end of each quarter (April, July, October, and January). i. Any employee can provide a nomination for this award and will be asked to identify the core values that the nominee has displayed, as well as write a short narrative about how the nominee has displayed the village's core values. ii. The completed nomination form is to be submitted electronically to the nominator's department director, who will then review the nomination, verify the validity of the nomination, and forward the nomination electronically to the General Government Management Analyst. 10 Nominations for each award cycle are accepted at any time throughout the quarter: • 1 st Quarter—January 1 through March 31 0 2nd Quarter—April 1 through June 30 • 3rd Quarter—July 1 through September 30 + 4th Quarter—October 1 through December 31 c. Selection. At the end of the quarter, the nominations will be forwarded to an employee Core Values Award Committee through workflow, where the committee will be able to review the nominations and make preliminary comments. Nominations forwarded to the employee committee will not include the name of the employee nominated nor the department in which the employee works. Following preliminary comments, the committee will meet to vote on the award winners. d. Core Values Award Committee Composition. The analyst will serve as committee chair, but will not be a voting member. The committee includes one employee volunteer from each department. Should there not be a volunteer from a specific department; the department director will be asked to appoint an employee from that department to serve. Should an employee become unable to serve on the committee, a request will be made to the department for volunteers to serve on the committee. 2. GEM/Going the Extra Mile Award Program. This program encourages and acknowledges work performance that demonstrates that an employee has taken personal ownership of a service request or concern. a. General. The GEM recognizes outstanding performance by an employee. The department director or employee's direct supervisor has the discretion to nominate an employee(s) who is praised for a positive action or outstanding performance. b. Nomination Process. This recognition begins with a contact or correspondence from either a community member (resident, business, or visitor) or internal customer. The department wishing to acknowledge the employee(s) will complete an electronic GEM Nomination form, attach the supporting contact/correspondence, and forward the nomination to the director for concurrence. If in agreement, the director will forward notice to the General Government for record keeping purposes. c. Selection. The awarding department has full discretion for the selection of deserving employees. Successful nominees will receive a gift card and recognition certificate directly from the awarding department. d. Award Allocations. General Government is responsible for setting the departmental allocations. Each department will receive an allocation of gift cards and award certificates based upon the number of employees in their department. e. Miscellaneous. If a director feels that the recipient's efforts suggest an acknowledgment of greater than a single gift card, two or more gift cards may be issued,based upon the department's available allocation. 1. 11 2. STAR/STaff Appreciation & Recognition. This program encourages and acknowledges outstanding work performance that demonstrates high productivity, improved efficiency, excellence in service, and results in overall improvement in departmental or village operations beyond what would be expected of the employee in performance of his/her day-to-day responsibilities. a. General. This award is for outstanding achievement and is based entirely on the manager's discretion. b. Nomination Process. Employees may be nominated by their immediate supervisor or director in writing, which documents and supports the superior efforts of the employee or employee team. All nominations must receive the director's approval before being electronically submitted to the HR for consideration and eventual referral to the manager or designee. c. Selection. With the director's recommendation, the HR Director's comments, the manager will evaluate the nomination based on its merit and at his sole discretion will either concur with the director's recommendation or modify the amount and type of the award. d. Award Guidelines. Guidelines for nominating an employee or team of employees for an award are as follows: i. Cost Savings Realized by the Village: Up to 5% of savings not to exceed $500. ii. Village Manager Special Recognition: Up to $2,000. e. Award Allocations. The manager has the final determination as to the level and type of award under the STAR Leadership program. 3. MTD/Make The Difference Award Program. This program involves a competition among all employees and reinforces the expectations that each employee has a responsibility for keeping Schaumburg looking its very best at all times and that they are responsible for providing the highest quality service to its residents,businesses, and visitors. a. General. When traveling throughout the community, employees are expected to "make the difference" by actively looking for code violations, outages, litter, and concerns and reporting them via the available resources. By reporting deficiencies, employees ensure the village is kept vibrant, beautiful, and well-maintained. With the assistance of coworkers, Schaumburg's field personnel are able to resolve these issues in an efficient manner. b. Award Allocations. Monthly 12 Category Operations From Barb Holakovsky »Woodridge; Village of The Village of Woodridge has an Employee Advisory Committee (EAC). Employees are asked each quarter to submit nominations for Employee of the Quarter to the EAC, and the EAC reviews the nominations and votes to select an Employee of the Quarter. The employees of the quarter receive an extra personal day, a certificate and a gift card. In addition, they attend a recognition luncheon at the end of the year. In addition, the Public Works and Police Departments each have their own recognition at the end of each year — PW Employee of the Year, and the PD has numerous commendations, Sworn employee of the year, Non- Sworn employee of the year, etc.The receipients receive certificates. Barb Holakovsky Human Resources Coordinator Category Operations From Donald C. Pinson »Addison,Village of Aside from the police fire merit review dinner every year, Addison has an employee of the month and year award program. We also has a WOW award program where residents or fellow employees can recognize an employee for his/her great work by filling out a card. Once submitted to HR, the employees who have received a WOW card, get to have lunch with the Village Manager. Don Pinson Category Operations From Sharon Caddigan » Streamwood,Village of We used to conduct an employee of the quarter. A committee was charged with reviewing nominations from departments. Criteria including saving the Village money, going above and beyond the call, etc. The employee would receive their name on a plaque and a savings bond. After a couple of years, it became more of a chore,than an award. Some departments have the capacity to 'do more' and then it became a popularity contest. Now, we recognize years of service (every 5 years) with a savings bond. Category Operations From DeSha D. Kalmar)) Lake Forest, City of I agree with Sharon's remarks. Lake Forest used to do an employee of the year with similar criteria and a committee.We stopped after 3 years b/c the employees hated it and were embarassed to receive it. We recognize years of service beginning at 5 years in 5-year increments. They can choose a gift at their award level. Then we have a dinner for them and spouses/guests to receive the gift. This is a very popular, well- attended program. Reviewed By: Agenda Item Number 4 ' �► Legal ❑ OB #1 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ■ =t� Consultant ❑ ADM 2011-40 LE ��' Human Resources ■ Agenda Item Summary Memo Title: Employee Manual Revision Meeting and Date: Administration Committee—05/17/2012 Synopsis: Council Action Previously Taken: Date of Action: 02/10/2004 Action Taken: Approval of current employee manual. Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Meghan Ostreko Human Resources Name Department Agenda Item Notes: See attached memo. Memorandum EST. 1 _ lass To: Administration Committee Ob From: Meghan Ostreko, HR Manager Boa, p Date: May 10, 2012 <LE`o.' ,� Subject: Employee Manual Revision Last month the Administration Committee reviewed and discussed the labor attorney's comments and revisions of the revised Employee Manual (memo and red-line copy of Manual attached). At that time the Committee requested further information on two sections of the Manual. 1. Random drug testing for non-DOT employees Per an email from the labor attorney, which was forwarded to the Committee members on April 26th, the Fourth Amendment of the U.S. Constitution protects citizens against unreasonable searches and seizure by the government. In numerous cases the Courts have repeatedly held that drug testing by public employers is a search by the government. As a general rule, drug testing must be based upon individualized suspicion or wrongdoing to be considered reasonable. However, the Supreme Court has held that a special need exists when the government employee subjected to random drug testing holds a"safety sensitive"position. The section regarding random drug testing for non-DOT employees will remain struck from the revised Employee Manual. 2. Unused sick leave The current Employee Manual requires that employees only have 10 years of service with the City to cash out sick time upon retirement. The revised Employee Manual increases the years of services to 20 years to be consistent with the three union contracts. Since May 1, 2007 the City has paid out $82,163.47 in sick time to retiring employees, $16,579.93 to laid off employees as part of severance packages, and has credited $106,218.30 worth of sick time to individual health insurance"banks"for retiree health insurance. There are currently 12 employees with at least 15 years of service. One of those employees will be retiring at the end of the month but has very little sick time accrued. As previously discussed at the January 19, 2012 Administration Committee meeting, Yorkville is on the low end of maximum sick accrual allowed. Many other municipalities do not have a limit on sick time accrual. The rule for cashing out varies but is commonly some percentage at retirement. Staff recommends no further changes to this section. If the committee has no further changes, staff requests that the revised Employee Manual be placed on the May 22, 2012 City Council agenda for approval of a June 1,2012 implementation. Memorandum EST. 1 _ lass To: Administration Committee Ob From: Meghan Ostreko, HR Manager Boa, p Date: April 17, 2012 <Ld`..Ny `,� Subject: Labor Attorney Review of Revised Employee Manual The City's labor attorney has completed his review of the revised Employee Manual. Attached you will find a marked up copy of the final version as last reviewed by the Administration Committee on February 16, 2012. The labor attorney's comments and revisions are in purple and staff's revisions in response to his comments are in red. There are a couple of comments/revisions that deserve special mention and discussion. 1. Random drug and alcohol testing of non-DOT employees: Comment [A4]: As a public employer you are prohibited from conducting random drug testing on employees unless they are in a safety-sensitive position. Because you already have random testing for those employees who are required to have a CDL, I advise against any additional random testing policy given the potential constitutional implications. If you believe you need to have it, it must be limited to positions that you can clearly demonstrate are safety-sensitive. Staff does not believe that we can clearly demonstrate that any employees, other than those holding a CDL, are in safety-sensitive positions that would warrant the need for random testing. The obvious exception is police officers, since they carry firearms; however, per their collective bargaining agreements,we cannot randomly test our police officers. Even with their contracts set to expire,we would have to bargain this point before we could implement it. All above considered staff has deleted this section from the manual. 2. Jury Duty Leave Comment [All]:Because jury duty leave is paid, I advise that the City limit the number of days for which an employee will be paid. Most commonly, these types of policies provide up to 10 days'pay for jury duty. Otherwise, if an employee is selected for a jury in a particularly large case (for example the Blagojevich trial), the City could find itselfpaying full pay to an employee for several weeks or months. This section as is was transferred from our current employee manual without any changes. Per the attorney's recommendation we have added a stipulation limiting paid jury duty leave to 10 days. Staff is seeking the Committee's endorsement of this benefit reduction. 3. Final Paycheck Comment [A19]: Under the Illinois Wage Payment and Collection Act an employer cannot withhold a final paycheck for any reason, even if the employee has not returned all of the employer's property in his/her possession. This section has been deleted in its entirety as the final paycheck is also discussed in a previous section. The revised Employee Manual is on the agenda for discussion at Thursday's Administration Committee meeting at which time staff will be able to answer questions and determine a time frame for final approval and implementation of the revised manual. ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Mission Statement of Personnel Policy Manual 1.2 Application and Scope 1.3 Gender and Singular Plural Clause 1.4 Collective Bargaining 1.5 Amendments 1.6 History of City 1.7 City Vision Statement 1.8 Definitions,Roles,and Responsibilities 1.8.1 City Council 1.8.2 Mayor 1.8.3 Board of Fire and Police Commissioners 1.8.4 Types of Employees 1.8.4.1 Department Heads 1.8.4.2 Supervisory 1.8.4.3 Non-Exempt Full-Time 1.8.4.4 Part-Time 1.8.4.5 Volunteers(Unpaid Workers) Section 2 Personal Conduct 2.1 Standards of Conduct 2.1.1 Ethics Ordinance 2.1.2 Gift Ban 2.1.3 Fraud Prevention 2.1.3.1 Reporting and Investigation Procedures 2.1.3.2 Termination 2.2 Compliance with Rules and Regulations 2.2.1 Minor Infraction Guidelines 2.2.2 Major Infraction Guidelines 2.3 Anti-Harassment Policy 2.4 Threats Violence and Weapons 2.4.1 Workplace Violence Policy 2.4.2 Prohibited Conduct 2.4.3 Reporting Procedures 2.4.4 Investigation and Responsive Action 2.4.5 No Retaliation 2.5 Conflict of Interest 2.5.1 Permitted Reasonable Exceptions 2.5.2 Use of City Property 2.5.3 Political Activities 2.6 Solicitation and Distribution v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 2.7 Drug Free Workplace Policy 2.7.1 Substance Use(Non-DOT Employees) 2.7.1.1 Statement of Policy 2.7.1.2 Drug and Alcohol Testing Programs 2.7.1.2.1 Post-Offer Testing 2.7.1.2.2 Reasonable Cause Testing 2.7.1.2.3 Post-Accident Testing 2.7.1.2.4 Random Testing 2.7.1.2.54 Return to Duty Testing 2.7.1.3 Testing Methodology 2.7.1.4 Disciplinary Provisions 2.7.1.5 Notification to Employer of Conviction 2.7.2 Substance Use(DOT Employees) 2.7.2.1 Applicability 2.7.2.2 Prohibited Conduct 2.7.2.2.1 Alcohol 2.7.2.2.2 Drugs 2.7.2.3 Drug and Alcohol Testing Programs 2.7.2.3.1 Pre-Employment Testing 2.7.2.3.2 Reasonable Suspicion Testing 2.7.2.3.3 Post-Accident Testing 2.7.2.3.4 Random Testing 2.7.2.3.5 Return to Duty Testing 2.7.2.4 Testing Methodology 2.7.2.5 Disciplinary Provisions 2.7.2.6 Notification to Employer of Conviction 2.7.3 Substance Use(Employees in Bargaining Units 2.8 Smoking and Tobacco 2.9 Uniforms and Dress Code 2.9.1 Uniforms 2.9.1.1 Taxation of Uniforms 2.9.2 Dress Code 2.9.2.1 Office Attire 2.9.2.2 Field Attire 2.9.2.3 Casual Friday 2.9.2.4 Compliance 2.9.2.5 Enforcement 2.10 Information Systems Use Policy 2.10.1 General Policies 2.10.1.1 Ownership 2.10.1.2 Privacy 2.10.1.3 Monitoring 2.10.1.4 Purchasing v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 2.10.1.5 Resource Consumption 2.10.2 Computer Usage Policy 2.10.2.1 Business Use 2.10.2.2 Network Security 2.10.2.3 Laptop Usage 2.10.2.4 Malicious Software Protection 2.10.2.5 Hardware 2.10.2.6 File Security 2.10.3 Software Application Usage Policy 2.10.3.1 Installation and Removal 2.10.3.2 Licensing 2.10.3.3 Database Applications 2.10.4 Email Usage Policy 2.10.4.1 Ownership 2.10.4.2 Professional Communication 2.10.5 Internet Use Policy 2.10.5.1 Personal Use Policy 2.10.5.2 Restricted Materials 2.10.5.3 Professional Communication 2.10.5.4 Responsibility for Content 2.10.6 Retention of Public Records 2.10.6.1 E-mail Retention 2.10.6.2 Electronic Document Retention 2.11 Emergency Contact Information 2.12 Outside Employment 2.12.1 Restrictions 2.12.2 Approval for Outside Employment 2.12.3 Considerations for Disapproval 2.13 City Identification Cards 2.14 Tardiness and Absenteeism 2.14.1 Habitual Tardiness/Lateness 2.14.2 Failure to Report to Work 2.14.3 Excusable Absences 2.15 Disciplinary Action 2.15.1 Cause for Disciplinary Action 2.15.2 Investigation 2.15.3 Pre-Disciplinary Conference 2.15.3.1 Proceedings of the Pre-Disciplinary Conference 2.15.4 Types of Disciplinary Action 2.15.4.1 Oral Warning 2.15.4.2 Written Reprimand 2.15.4.3 Suspension Without Pay 2.15.4.4 Emergency Suspension With Pay v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 2.15.4.5 Suspension with Pay 2.15.4.6 Termination 2.15.5 Probationary Employees—Termination 2.15.6 Filing Disciplinary Actions in Personnel File 2.16 Grievances 2.16.1 Procedure for Filing a Grievance 2.17 Safety and Health 2.17.1 Supervisor Responsibilities 2.17.2 Employee Responsibilities 2.17.3 Personal Protective Equipment 2.17.3.1 Hard Hats 2.17.3.2 Safety Shoes 2.17.3.3 Safety Harness 2.17.3.4 Safety Vest 2.17.3.5 Safety Glasses 2.17.3.6 Non-compliance with Safety Requirements 2.17.4 Worker's Compensation 2.17.4.1 Employee Injury/Accident Reporting Requirements 2.17.4.2 Supervisor Reporting Requirements 2.17.4.3 Human Resources Reporting Requirements 2.17.5 Work Related Injury Compliance 2.17.5.1 Appointments and Follow Up 2.17.5.2 Transitional Duty 2.17.5.3 Case Management 2.17.5.4 Paycheck and Benefits 2.17.5.5 Accrual of Time 2.17.5.6 Medical Bills 2.17.5.7 Released to Work 2.17.6 Transitional Duty 2.17.6.1 Physician Certification 2.17.6.2 Transitional Duty Time Limitations/Restrictions 2.17.7 Accommodation Hearing 2.17.8 Use of City-Owned Motor Vehicles 2.17.8.1 Vehicle Guidelines 2.17.8.2 Take Home Vehicles 2.17.8.3 Regulations Relating to Vehicle Use 2.17.8.4 Reimbursement for Personally-Owned Vehicle Use 2.17.9 Collision Investigation Involving City Employees 2.17.9.1 Vehicle Accident Reporting Requirements—Employee 2.17.9.2 Vehicle Accident Reporting Requirements—Supervisor 2.17.9.3 Investigation Procedure 2.17.9.4 Employee Statements 2.17.10 Emergency Conditions v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 2.17.10.1 Closing City Offices 2.18 Workplace Inspections 2.18.1 Administrative Inspections 2.18.2 Criminal Inspections/Searches 2.19 Nepotism 2.19.1 Prohibition on employing the Spouse-Relatives of Department Heads/Elected Officials/Paid Appointed Officers(Anti-Nepotism) 2.19.2 Spouse/Relatives of Department Heads/Elected Officials 2.19.3 Relatives of all employees 2.20 Dissemination of Information Policy 2.21 Use of Telephones 2.21.1 Personal Use of Telephones 2.21.2 Cell Phone Policy 2.21.2.1 Procedure 2.21.2.2 Allotted minutes 2.21.2.3 Eligibility Criteria 2.21.2.4 Employee Responsibilities 2.21.2.5 Department Head Responsibilities 2.21.2.6 Repairs and Replacements of Equipment 2.21.2.7 Termination Section 3 Direct Compensation 3.1 Regular Hours of Work 3.1.1 Workday hours and lunch breaks 3.1.2 Work Schedule 3.2 Shift Changes 3.3 Payroll Administration 3.4 Callback Pay 3.5 Overtime Scheduling 3.6 Overtime Pay 3.8 Compensation Time 3.9 Flex Time 3.10 Longevity Pay 3.11 Performance Evaluations and Pay Adjustments 3.11.1 Employee Performance Evaluations 3.9.2 Pay Adjustments Section 4 Employment Benefits 4.1 Vacation Leave 4.2 Holiday Leave 4.3 Sick Leave 4.3.1 Purpose,Allowance,and Accumulation v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 4.3.2 Medical Verification 4.3.3 Sick Leave Utilization 4.3.4 Unused Sick Leave 4.3.5 Sick Leave Donation Policy 4.4 Reporting of Absences 4.5 Duty-related Illness of Leave 4.6 Emergency and Bereavement Leave 4.7 Uniformed Services Employment and Reemployment Rights Act 4.8 Illinois Family Military Leave Act 4.9 Jury Duty Leave 4.10 Time Off for Voting 4.11 Unpaid Discretionary Leave 4.12 Employee Benefits Information 4.13 Health and Life Insurance Coverage 4.14 Pension Participation 4.14.1 Eligibility 4.14.2 Military Service Credit 4.15 Continuation of Medical Coverage 4.16 Education 4.17 Training and Certificates 4.18 Lodging and meal Expenses 4.18.1 Family lodging and accompaniment 4.19 Internal Revenue 457 Deferred Compensation Plan 4.20 Additional Voluntary Benefits 4.21 Victim's Economic Security and Safety Leave 4.21.1 Coverage and Eligibility 4.21.2 Notification and Verification 4.21.3 Time Allowed 4.21.4 Substitution of Paid Leave 4.21.5 Job Protection 4.22 Blood and Organ Donation Leave 4.22.1 Blood Donation 4.22.2 Organ Donation 4.23 School Conference and Activity Leave 4.23.1 Eligibility Requirement 4.23.2 Notice Provisions 4.24 Disability Leave 4.24.1 Disability—Non Work-Related 4.24.1.1 Less than One(1)Year's Employment 4.24.1.2 More than One(1)Year's Employment 4.24.2 Disability—Work Related 4.24.2.1 Less than One(1)Year's Employment 4.24.2.2 More than One(1)Year's Employment v ATTORNEY REVIEWED-DRAFT EMPLOYEE MANUAL 04-16-12 4.25 Family and Medical Leave 4.25.1 General Statement 4.25.2 Eligibility 4.25.3 Reasons for Leave 4.25.4 Leave is Unpaid 4.25.5 Notice of Leave 4.25.6 Medical Certification 4.25.7 Medical and Other Benefits 4.25.8 Returning from Leave 4.25.9 Reporting While on Leave 4.25.10 Intermittent and Reduced Schedule Leave 4.25.11 Policy Administration 4.25.12 Interrelation of Leaves 4.25.13 FMLA Forms 4.26 Benefits While on Leave Section 5 Separation 5.1 Termination 5.2 Employee Termination and Exit Process 5.2.1 Service Retirement 5.2.2 Disability Resignation 5.2.3 Employee-Initiated Resignation 5.2.4 Probationary Termination 5.2.5 Layoff 5.2.6 Exit Interview 5.2.7 L'inalel� 5-.2-.95.2.7 Termination Date 5-2,95.2.8 Continuation of Benefits 5.2.9.1 Continuation of Benefits for Retirees 55.2.9 Pension Contribution Refunds 5.2.115.2.10 Unemployment Compensation 5.3 Use of Paid Time 5.4 Vacation Pay-Out at Termination 5.5 Sick Pay-Out at Termination 5.6 Medical/Dental Continuation Plan(COBRA) 5.6.1 Eligibility Requirements 5.6.2 End of COBRA Coverage 5.7 Re-Employment 5.8 References Section 6 Personnel Practices 6.1 Equal Employment v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 6.2 Recruitment 6.3 Hiring policy for all other employees 6.3.1 Applicability to other policies,regulations,and agreements 6.3.2 Approval to Recruit Personnel 6.3.3 Job Posting Process 6.3.4 Selection Process 6.3.5 Job Offer 6.4 Job Description Creation 6.4.1 New Positions 6.4.2 Existing Positions 6.5 Personnel Records 6.5.1 Maintenance of Records 6.5.2 Confidentiality 6.5.2.1 Employee Review of Records 6.5.3 Standardized Forms 6.5.4 Notification Process for Employment Status Changes 6.6 Probationary Period v ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 SECTION 1 INTRODUCTION Section 1.1 Purpose and Mission Statement of Personnel Policy Manual The purpose of the United City of Yorkville Personnel Policy Manual is to establish a sound human resources program based on policies equitable to the employees, employer, and taxpayers to be administered in--a7-systematically ,....,heation than w resultiRg in effective employee performance and morale. The objectives of such a program should establish a system of human resources management based on merit and equitable administration, establish and maintain a uniform and equitable plan of position classification and compensation based on duties and responsibilities of positions in the City service, develop a program that will make a career in municipal government attractive to persons who possess the ability,integrity and dedication to serve the public,and provide a plan for continuing growth and education of the municipal employee that will provide the competence and initiative required for effective performance,equitable compensation,and public respect. The mission of the United City of Yorkville Personnel Policy Manual is to provide the City organization with a clear and comprehensive guide,relative to human resource administration,that will enable it to recruit, hire, train, compensate and retain a highly skilled work force so that the City may achieve its overall objective of serving the best interests of the citizens of Yorkville,while utilizing their tax dollars in the most efficient and effective manner possible. Section 1.2 Application and Scope This document shall be known as the United City of Yorkville Personnel Policy Manual. This Manual is designed to assist employees in performing their duties and responsibilities.It does not,and is not, intended to cover every aspect of City operations. The general administrative and procedural policies of the United City of Yorkville Personnel Policy Manual apply to all City employees, unless stated otherwise. The benefit policies of the United City of Yorkville Personnel Policy Manual apply to all regular, full-time employees, unless stated otherwise. The City Administrator shall decide all disputes or questions relating to the determination of whether a policy is administrative and/or procedural in nature. Sworn members of the Yorkville Police Department, with the exception of the Chief of Police and Deputy Police Chief,are also subject to the rules and regulations of the United City of Yorkville Board of Fire and Police Commissioners and to the provisions of the Illinois Compiled Statutes.Where a conflict exits,the rules of the Board of Fire and Police Commissioners shall prevail to the extent of the specific conflict only. Additionally, the various City departments may establish working regulations and operating procedures to supplement the policies set forth in this Manual. Ii the State of Illinois, it is presumed by case law that all employees are "at will". Except for employees under the jurisdiction of Fire and Police Commission rules and those governed by an approved collective bargaining agreement or other approved employment agreement, employment with the United City of Yorkville is"at will". This means that both the employee and the City have the right to terminate the employment relationship at any time,for any reason not prohibited by law, or no reason, with or without notice. The at-will employment relationship cannot be modified, except by ordinance or by a duly authorized and executed collective bargaining or other written employment agreement. This Manual, and the policies it contains, is not intended to form a contract of employment either expressed or implied. As such, the United City of Yorkville Personnel Policy Manual may be varied from, amended, supplemented, or --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 discontinued at any time, with or without notice.Furthermore,no policy,benefit, or procedure set forth in this Manual implies, or may be construed to imply, that it or any portion thereof is an employment contract.No property or tenure rights in employment shall be created, or deemed to be created, by this Manual. The text of this Manual is intended only to describe the policies and procedures of the City,relative to human resources management comment[Al]:I recommend that the this text be bolded and/or italicized to make it stand out from the rest of the text. Illinois cases have held that an"at- Upon formal adoption by the City Council, this Manual supersedes all other previous personnel will"disclaimer may not be effective if it is buried in a h rules, regulations, policies, and procedures, written or oral. In the event that any provisions of this employe ok and i5 not easily noticed by the empployees. Manual conflict with the laws of the State of Illinois or the United States Government, the applicable state or federal provision(s)shall take precedence.The term"Manual"shall mean this handbook and all of its appendices collectively. Section 1.3 Gender and Singular Plural Clause Whenever the male pronoun is used in this Manual,it is intended to refer to all employees,male or female. Words used in the singular also apply to the plural and vice versa. Section 1.4 Collective Bargaining Where the provisions of these rules conflict with those of a valid collective bargaining agreement between the United City of Yorkville and a recognized bargaining unit, the collective bargaining agreement shall take precedence over this Manual to the extent of the specific conflict only. Section 1.5 Amendments The policies,procedures,and practices in the United City of Yorkville Personnel Policy Manual are subject to modification and further development as determined by the City Council, as well as changes in state and federal law.Each member of City management can assist in keeping the Manual up to date by notifying the Human Resources Manager whenever problems are encountered or improvements can be made in the administration of the personnel policies. Human Resources will recommend changes to the Personnel Policy Manual for review by Department Heads and consideration by the City Administrator for inclusion in the Manual.Revisions to the policies outlined in this Manual must be approved by the City Council.The City Administrator must approve any procedural changes in this Manual. The City Administrator shall determine what is policy requiring City Council review and what is policy relative to administrative procedural matters. Section 1.6 History of City The site where the present United City of Yorkville is located was first settled in 1833 by a man named Earl Adams,who built a log cabin on what eventually became known as Courthouse Hill on the south side of the Fox River. The village was laid out by Rulief Duryea in 1836 and named Yorkville, apparently for Mr. Duryea's home state of New York. In 1841,when Kendall County was formed,the Village of Yorkville was named the County Seat. It was a short-lived distinction. The Village of Oswego's residents petitioned the state legislature in 1845 to move the county seat to the more populated Oswego and after two votes, the recommendation passed. But Yorkville residents were not prepared to let the issue die. Thirteen years later, in 1859, Kendall County voters chose to once again designate Yorkville as the county seat because of its more centralized location. In 1864 a new courthouse was completed. Although County courts were moved out of this historic building in 1997 to --90-- ATTORNEY REVIEWED–DRAFT EMPLOYEE MANUAL 04-16-12 a new Courthouse on John Street on the north side of the river, the old majestic courthouse, carefully renovated to its former splendor, still sits atop Courthouse Hill overlooking Yorkville's downtown Business District. Today the Historic Courthouse is home to the Kendall County Forest Preserve District and is a site for many community meetings. Yorkville was officially incorporated as a village on July 8, 1874 with a population of almost 500 people. At that time,Yorkville only encompassed land on the south side of the Fox River; another village, called Bristol, was located directly across from Yorkville on the north side of the river. It wasn't until April 16, 1957 that the two communities finally decided to join together to form one municipality which became known as the United City of Yorkville. Yorkville's central business district for most of the community's existence has been located on the South side of the Fox River on Bridge Street(Route 47). Originally the street had run up the hill to the Courthouse, but when the new bridge was built in the 1960s, Route 47 was straightened and the business district realigned. In the 1970s, Countryside Mall was built on the City's north side, at the intersection of Rts. 47 and 34. For many years this mall was not only a shopping area, but a central meeting place for the community. In 2005 the mall was leveled, to be replaced a new "lifestyle" shopping center that will carry on the tradition of combining shopping and recreation. Other shopping opportunities have arisen in the past few years with the addition of Kendall Marketplace, an 800,000 square-foot mall on the City's northwest side, and numerous strip malls along the City's major arterial roads. The United City of Yorkville recently has seen unprecedented growth in both residential and commercial areas. Annexations have increased the City's area to more than 20 square miles, with a planning area of almost 70 square miles. There are many new projects on the horizon,such as plans for the redevelopment of the downtown area, addition of new Parks and Recreation facilities,improvement to the Glen Palmer Dam,a new water park,and new residential and commercial developments that will continue to add to the excitement and vitality of the Yorkville community. In 2007 the United City of Yorkville celebrated the 50`h anniversary of its incorporation as a city with the motto–Together We've Grown. With an interesting history and a bright future,the United City of Yorkville,located in what the U.S. Census Bureau has designated as the fastest growing county in the United States, is looking forward to many more years of growth and prosperity. Section 1.7 City Vision Statement Yorkville continues to embody the social and physical characteristics of a small town— epitomized by a sense of community and a charming, revitalized downtown. The mechanisms established to engage residents, businesses, youth, seniors, and special populations, help leaders make decisions. Our strategic location will encourage continued development and expansion of the community, for which we have effectively planned. Successful planning efforts have achieved a mutually advantageous balance among retail, service, industrial and residential development. Such plans,in combination with development exaction programs,assist Yorkville in maintaining a reasonable tax base to fund services. Foresight has also prevented growth from outpacing quality service provision to an increasingly diverse population—requiring housing alternatives to accommodate a variety of income levels and accessibility preferences. Development will challenge residents' ability to effectively traverse the community. However, the City continues to encourage neighborhood connections through its planning processes—ensuring opportunities for vehicular, pedestrian and non-vehicular travel to avoid congestion, primarily created by Route 47. Blending community with nature through beautification efforts remains a high priority. By requiring developments to provide and improve large --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 open spaces and by creating walking paths along the river,Yorkville has ensured there is room for both recreation and relaxation in beautiful public areas. We realize that growth, diversity, and state funding limitations are all critical challenges for the community to navigate in order to maintain Yorkville's reputation for an excellent public school system. Finally, recognizing the importance of collaborative relationships to Yorkville's long-term success, we seek to foster an environment of mutual benefit among and between elected officials,staff,citizens,and other state and local governments. Our vision is brought to life through perceptions, decision-making, activities, events and experiences such as: • Emphasizing the river and downtown as a focal points of the community's identity. • Acknowledging and celebrating our history to provide a commonality of citizenship. • Supporting community events that encourage a sense of family, community and affiliation. • Maintaining community assets. • Fostering relationships and developing systems that prepare the City for development opportunities. • Assessing the transportation and development impact of the Prairie Parkway. • Establishing efficient development processes that allow the City to compete for targeted development types. • Safeguarding property values by adhering to high building standards. • Expanding the park system and recreational programs to support community growth. • Seeking input routinely from the community on issues of significant concern. • Providing opportunities for people of similar ages and/or interests to interact. • Becoming a recognized leader in environmental matters, including community sustainability. • Creating systems for routine collaboration among and between organizations that influence City goals . Section 1.8 Definitions,Roles and Responsibilities Section 1.8.1 City Council Definition — The Mayor and Aldermen of the United City of Yorkville, as defined under the Illinois Municipal Code. Roles and responsibilities—The City Council shall exercise control over personnel through the adoption of the City's annual budget, compensation plan, confirmation of the Mayor's appointments, or by the adoption of policies, procedures, ordinances and resolutions as deemed necessary by the Council. The Mayor may seek advisory input from the City Council in connection with annual performance evaluations for employees who have a direct relationship with the Mayor as their immediate supervisor. Section 1.8.2 Mayor Definition—Per the Illinois Municipal Code. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Roles and responsibilities—The Mayor shall be responsible for ensuring the effective execution and administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system. The Mayor shall perform the performance evaluations and may seek input from the City Council for employees who have a direct relationship with the Mayor as their immediate supervisor. Section 1.8.3 Board of Fire and Police Commissioners Definition—As defined within City Code,as amended from time-to-time by ordinance. Roles and Responsibilities—Performs the function of a civil service commission for all sworn police officers. The board hires, fires, promotes, and disciplines all sworn members of the police department, except the Police Chief,who is appointed by the Mayor with the advice and consent of the City Council,and the Deputy Police Chiefs,who are appointed by the Police Chief. Section 1.8.4 Types of Employees Section 1.8.4.1 Department Heads Definition—As determined within City Code,as amended from time-to-time by ordinance. In general,are salaried on an annual basis,regardless of number of hours worked over forty(40)hours per week. Roles and responsibilities—Department head shall: 1) Be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2) Establish such rules as deemed necessary to the efficient and orderly administration of their respective departments, in accordance with this employee manual and City Code. 3) Complete performance evaluations for their subordinates in accordance with Section 3.10. 4) Prepare a tentative department budget in accordance with direction given by their supervisor during each budget cycle. 5) Prepare job descriptions and recommend the selection and hiring of all personnel in accordance with Section 6. 6) Submit for approval any promotion, demotion, discharge of all personnel in their respective department, with the Mayor having authority for final dispensation of all employees. Section 1.8.4.2 Supervisory Definition—Members of the management group,as determined by the FLSA status and the provisions of the employee's job description. Roles and responsibilities—Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall ,report late times, illness, or other absence, and make requests for authorized leave to the Supervisory personnel, as dictated in the sections of this employee manual. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 1.8.4.3 Non-Exempt Full-Time Definition—Permanent employees schcdulcd to work forty(40)hours per week,and paid on an hourly basis. Roles and responsibilities—As defined by the job description of the position. Section 1.8.4.4 Part-Time Definition—Any employee who is employed regularly for less than forty(40)hours per week. All work performed is paid as straight time,subject to department of labor laws regarding overtime. Part-time employees may be eligible for benefits,in accordance with the provisions within Section 4. Roles and responsibilities—As defined by the job description of the position. Section 1.8.4.5 Volunteers(der-kern) Definition—An uncompensated person who i,eluat to performs a service work for the City during a special event. Roles and responsibilities—As defined by the job Eles,.....fieft,.FR.,,. sitie4 directed by the Department Head during a City special event. Comment[A2]:Federal and State Departments of Labor are looking closely at an employer's use of volunteers and/or unpaid interns to ensure that employers are not misclassifying such individuals that would otherwise be employees in an effort to get free labor. Therefore,I advise against using language such as"unpaid workers"and`job descriptions"because those are terms that are more appropriately used when discussing employees. ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 SECTION 2 PERSONAL CONDUCT Section 2.1 Standards of Conduct Employees must exercise the utmost courtesy and discretion regarding all matters of City business. Employees shall refrain from any action and avoid any public pronouncement that might reflect adversely upon the City. Employees are expected to act as a representative of the United City of Yorkville at all times. This means treating all citizens, customers,vendors, suppliers, and other service providers courteously, professionally, and respectfully on the phone, on the road, on the computer, in person or any other form of communication.Employees are also expected to treat each other in the same manner. Any employee who is found to be in violation of City policy may be subject to disciplinary action up to and including termination. Depending upon the seriousness of the action,other appropriate civil or criminal sanctions may also be pursued. By signing off on receipt of this Personnel Policy Manual employees agree to adhere to the standards of conduct set forth in Section 2.1, as well as its subsections. Section 2.1.1 Ethics Ordinance In November of 2003, the Illinois General Assembly mandated that each unit of local government adopt an ordinance"regulating the political activities of,and the solicitation and acceptance of gifts,by the officers and employees of such units `in a manner no less restrictive"than the provisions of the Act". The City passed Ordinance 2004-26 in May of 2004 to comply with this mandate. The Ethics Code provides very clear descriptions of the prohibited activities and consequences of any violations. Of special note is that a violation to the Ethics Code is not treated as a violation of conduct, but will likely lead to prosecution. The following is a summary of the Ethics ordinance: A. No officer or employee shall intentionally perform any prohibited political activity during any "compensated time", as defined herein. No officer or employee shall intentionally use any property or resources of the United City of Yorkville in connection with any prohibited political activity. B. At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity: 1)as part of that officer's or employee's duties, 2) as a condition of employment, or 3) during any compensated time off(such as holidays,vacation or personal time off). C. No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity. D. Nothing in this section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this chapter. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 E. No person either: 1) in a position that is subject to recognized merit principles of public employment or 2)in a position the salary for which is paid in whole or in part by federal funds and that is subject to the federal standards for a merit system of personnel administration applicable to grant in aid programs,shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee, of a political party, or of a political organization or club. Section 2.1.2 Gift Ban Ordinance 2004-26 and Section 1-12-3 in the City Code also address a gift ban. Except as described in general terms below, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as "recipients"), shall intentionally solicit or accept any gift from any "prohibited source", as defined herein, or which is otherwise prohibited by law or ordinance.No prohibited source shall intentionally offer or make a gift that violates this section. Exceptions are generally: A. Opportunities,benefits, and services that are available on the same conditions as for the general public. B.Anything for which the officer or employee,or his or her spouse or immediate family member,pays the fair market value. C. Any: 1) contribution that is lawfully made under the election code or 2) activities associated with a fundraising event in support of a political organization or candidate. D.Educational materials and missions. E.Travel expenses for a meeting to discuss business. F. A gift from a "relative", meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather,or grandmother of the individual's€ianeefianc6 or€ianceefianc6e. G. Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that,under the circumstances,the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 1. The history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; 2. Whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift;and 3. Whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees,or their spouses or immediate family members. H. Food or refreshments not exceeding seventy five dollars($75.00)per person in value on a single calendar day;provided that the food or refreshments are: 1)consumed on the premises from which they were purchased or prepared or 2) catered. For the purposes of this section, "catered" means food or refreshments that are purchased ready to consume which are delivered by any means. I. Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of an officer or employee),if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee,and are customarily provided to others in similar circumstances. J. Intragovernmental and intergovernmental gifts. For the purpose of this act, "intragovernmental gift" means any gift given to an officer or employee from another officer or employee,and"intergovernmental gift"means any gift given to an officer or employee by an officer or employee of another governmental entity. K.Bequests,inheritances,and other transfers at death. L. Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than one hundred dollars($100.00). Each of the exceptions listed in this section is mutually exclusive and independent of every other. Section 2.1.3 Fraud Prevention The United City of Yorkville has established a fraud prevention policy to aid in the detection and prevention of fraud against the City. It is the intent of the City to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations. This policy applies to any irregularity, or suspected irregularity, involving employees and elected officials as well as contractors, consultants and/or any other parties with a business relationship with the United City of Yorkville. Any investigative activity required will be conducted without regard to the suspected wrongdoer's length of service,position/title,or relationship to the City. The Human Resources Manager will provide employees with information regarding fraud detection and prevention on an annual basis; however management is ultimately responsible for the detection and prevention of fraud, misappropriations, and other irregularities. Fraud is defined as the intentional, false representation or concealment of a material fact for the purpose of inducing another to --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 aeteact upon it to his or her injury.Each member of the management team will be familiar with the types of improprieties that might occur within his or her area of responsibility, and be alert for any indication of irregularity. Any irregularity that is detected or suspected must be reported immediately to the City Administrator,who will coordinate an investigation. The terms defalcation, misappropriation, and other fiscal irregularities refer to, but are not limited to: • Any dishonest or fraudulent act • Misappropriation of funds,securities,supplies,or other assets • Impropriety in the handling or reporting of money or financial transactions 0 Profiteering as a result of insider-knowledge of eompany aetivities • Disclosing to other persons securities activities engaged in or contemplated by the City • Accepting or seeking anything of material value from contractors, vendors, or persons providing services/materials to the City, except in circumstances described in Section 2.1.2 (Gift Ban)of the manual • Destruction, removal, or inappropriate use of records, furniture, fixtures, equipment, and/or any other City owned property • Any similar or related irregularity Irregularities concerning an employee's moral, ethical, or behavioral conduct that is not addressed in Section 2.1.1 (Ethics Ordinance) of this manual should be resolved by departmental management and Human Resources. If there is a question as to whether an action constitutes fraud, contact the City Administrator for guidance. 2.1.3.1 Reporting and Investigation Procedures The City Administrator has the primary responsibility for the investigation of all suspected fraudulent acts as defined in this policy. If the investigation substantiates that fraudulent activities have occurred, the City Administrator will issue reports to appropriate designated personnel and,if appropriate,to the City Council. Decisions to prosecute or refer the examination results to the appropriate law enforcement and/or regulatory agencies for independent investigation will be made in conjunction with legal counsel,as will final decisions on disposition of the case. The City Administrator has the authority to examine, copy, and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities on the premises without prior knowledge or consent of any individual who might use or have custody of any such items or facilities when it is within the scope of his investigation. Great care must be taken in the investigation of suspected improprieties or irregularities so as to avoid mistaken accusations or alerting suspected individuals that an investigation is underway. The City Administrator treats all information received confidentially. Any employee who suspects dishonest or fraudulent activities will notify the City Administrator immediately, and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act. An employee who discovers or suspects fraudulent activity will contact the City Administrator immediately. The employee or other complainant may remain anonymous. All --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 inquiries concerning the activity under investigation from the suspected individual, his or her attorney or representative, or any other inquirer should be directed to the City Administrator or City Attorney. No information concerning the status of an investigation will be given out. The proper response to any inquiries is: "I am not at liberty to discuss this matter." Under no circumstances should any reference be made to "the allegation," "the crime," "the fraud," "the forgery,""the misappropriation,"or any other specific reference. The reporting individual should be informed of the following: • Do not contact the suspected individual in an effort to determine facts or demand restitution. • Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by the City Administrator or the City's legal counsel. 2.1.3.2 Termination If an investigation results in a recommendation to terminate an individual, the recommendation will be reviewed for approval by the Mayor and by legal counsel before any such action is taken. Section 2.2 Compliance with Rules and Regulations Employees are expected to comply with the personnel policies and practices contained herein. Penalties will be assessed for infractions of these policies and procedures. Minor infractions do not require the same severe disciplinary action that is necessary for major infractions. �k full fifne and fegular paft time(seasonal,weekend, ete.),paid on eall e"leyees, of any othef type employee may be diseiplified or tefminated feF just eause. lfAfedueter-y employees, seasonal and summer- employees are subject te tefmination at the sole diser-etion of the City. Pr-ebable ea-use shall ifiehide,btA HEA be liffliteA ., the felle..ing illustrations ,.c, ...,ble . ..,t et.All employees are subject to disciplinary action up to and including discharge for engaging in, but not limited to, the following illustrations of unacceptable conduct.) Comment[A3]:I advise against establishing a just cause standard for employee discipline. That is an unnecessarily high standard to meet. Section 2.2.1 Minor Infraction Guidelines Minor infractions are the type of behavior that does not generally, upon first offense, require severe disciplinary action, but if continued, may lead to suspension or termination. Minor infractions include but are not limited to: 1. Wasting time, loitering or being away from assigned working place without good reason. 2. Tardiness. 3. Careless or unsafe use of City property. 4. Unauthorized posting or removal of any matter from City bulletin boards or City property. 5. Lack of courtesy to an individual,either on the phone,on the computer or in person. Section 2.2.2 Major Infraction Guidelines --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Major infractions are the type of behavior that may result in severe disciplinary action, such as suspension or termination.Major infractions include but are not limited to: 1. Refusal to carry out a specific order or instruction (written or oral) issued by a supervisor. 2. Theft from fellow workers,the City or any others. 3. Willful omission of facts or falsifying personnel or other records during or after time of employment. 4. Habitual tardiness or absenteeism. 5. Failure to comply with City or department policies and procedures and/or collective bargaining agreement. 6. Unauthorized sleeping on the job. 7. Consumption, possession, or use of any drug (on the job), including intoxicants, alcohol,stimulants,and depressants,other than those prescribed by a physician to the employee. Reporting to work under the influence of any intoxicant, stimulant, and/or depressant (other than that prescribed by a physician) will be considered as if the employee had consumed the drug on the job. 8. Violation of the IT Use and Security policy(outlined later in this chapter). 9. Working in an unsafe manner,including disregarding established safety practices and procedures and/or the failure to use personal protective equipment as required. 10. Malicious, careless, or negligent action resulting in injury or damage to person or property. 11.Failure to report a workplace injury or accident within twenty-four (24) hours of occurrence. 12. Three (3) wage garnishment submittals (requests) made to the City involving more than one(1)indebtedness within a twelve(12)month period. 13.Careless or unsafe use of City property,which results in injury to a person or damage to,said property. 14.Harassment of any kind. 15. Absence from work for one (1) day without permission,without proper notification, or without adequate explanation. 16.Gambling of any type on municipal property. 17.Revealing or divulging confidential information to parties not involved. 18.Issues of workplace violence Section 2.3 Anti-Harassment Policy The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment,we will not tolerate harassment of City employees by anyone, including any supervisor, co-worker, or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly,through the avenues identified below,whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is based upon a person's protected status, such as sex, color, race, religion, national origin, age, physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits,that interferes unreasonably with an individual's work performance,or that creates an intimidating, hostile, or offensive working environment. Such harassment may include, for --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 example,jokes about another person's protected status, kidding, teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances, requests for sexual favors,and other physical,verbal,or visual conduct based on sex constitute sexual harassment when(1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or (3) the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and may include explicit sexual propositions,sexual innuendo,suggestive comments,sexually oriented"kidding"or"teasing", "practical jokes",jokes about obscene printed or visual material,and physical contact such as patting,pinching,or brushing against another person's body. All City employees are responsible to help assure that harassment is avoided. Anyone who believes that they have experienced or witnessed harassment should notify the City Administrator, a Department Head,Supervisor,City Attorney,or Mayor. The City forbids retaliation against anyone for reporting harassment, assisting in making a harassment complaint, or cooperating in a harassment investigation. Anyone who believes that they have been retaliated against should notify the City Administrator, a Department Head, Supervisor, City Attorney,or Mayor. The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable, the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred, the City will take corrective action, including discipline,up to and including immediate termination of employment. An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: Illinois Department of Human Rights 100 West Randolph Street,Suite 10-100 Chicago,Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street,Suite 2000 Chicago,Illinois 60661 800-669-4000 Section 2.4 Threats,Violence and Weapons Section 2.4.1 Workplace Violence Policy The City will not tolerate any threats,threatening behavior or acts of violence against employees, visitors,or other individuals by anyone on City property or while an employee is off-premises engaged --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 in City business. There is no justification for such actions.Any employee who violates this policy will face disciplinary action up to and including discharge and may face possible arrest and criminal prosecution. Section 2.4.2 Prohibited Conduct "Workplace violence" includes any behavior or conduct on City premises, which is sufficiently severe, offensive,or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes,but is not limited to: a. Any physical behavior, or threat of physical behavior,which involves aggressive contact with any person, including pushing, hitting, fighting, throwing objects or otherwise intentionally injuring another person or attempting to injure another person; b. Any physical behavior, or threat of physical behavior, that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above;or C. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party, except for authorized law enforcement personnel, is permitted to bring weapons or firearms onto City property(including City vehicles). Section 2.4.3 Reporting Procedures Employees who become aware of workplace violence or any threat of workplace violence, whether by an employee or non-employee, must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident. Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel,then his or her supervisor or the City Administrator when the supervisor is involved. Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should be reported to local law enforcement agency by calling 911, in addition to the reports set forth above. Section 2.4.4 Investigation and Responsive Action All incidents of alleged workplace violence will be investigated promptly by the City. Based on the results of the investigation, the City will take appropriate action. If a violation of policy is found, such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. When applicable, the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. The City may take other actions, as it deems appropriate under the specific circumstances, including seeking judicial action. Section 2.4.5 No Retaliation --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 2.5 Conflict of Interest No City employee shall engage in any act, which is in conflict, or creates an appearance of unfairness or conflict with performance of official duties.An employee shall have a conflict of interest if the employee: 1. Has any financial interest in any sale to the City of any property, goods, or services when such financial interest was received with prior knowledge that the City intended to purchase the property,goods,or services. 2. Solicits, accepts, or seeks a gift, gratuity or favor from any person, firm, or corporation involved in a contract or transaction which is or may be the subject of official action by the City. 3. Participates in his/her capacity as a City employee in the initiating or issuing of a purchase order or contract in which he/she has a private pecuniary interest, direct or indirect, or performs in regard to such contract some function requiring the exercise of discretion on behalf of the City. 4. Engages in,accepts employment from,or renders services for private interests for any compensation or consideration having monetary value when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence of judgment or action in performance of official duties, or give the appearance of the above. An employee should not make a unilateral decision. If there is any doubt about his/her private employment,the Department Director should be consulted. 5. Directly or indirectly gives, receives, or agrees to receive any compensation, gift, reward, commission or gratuity from any source except the City for any matter directly connected with or related to his/her official services as such employee with the City,except for courtesies as provided in reasonable exceptions. 6. Discloses or uses without authorization confidential information concerning property or affairs of the City to advance a private interest with respect to any contract or transaction which is or may be the subject of official action of the City. 7. Has a financial interest or personal interest in any legislation coming before the City Council and participates in discussion with or gives an official opinion to the City Council unless the employee discloses on the record of the Council the nature and extent of such interest.Interests include: A) Interests in an employee's immediate family. B) Any business entity in which stock or legal beneficial ownership is in excess of one percent (1%) of the total stock, or legal ownership is controlled or owned directly or indirectly by the employee. C) Interest in any business entity in which the City employee is an officer, director,or employee. D) Interest in any person or business entity with whom a contractual relationship exists with the employee; provided that a contractual obligation of less than $500 or a commercially reasonable loan or purchase made in the course of ordinary business shall not be deemed to create a conflict of interest. Section 2.5.1 Permitted Reasonable Exceptions --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Recognizing that personal friendships often precede and can evolve from official contact between employees and persons engaged in business with the City,reasonable exceptions to this section are permitted for those occasions which are social in nature and are not predicated on the employee's ability to influence,directly or indirectly,any matter before the City. The employee will be guided in interpretation of this section by the distinction between a gift, gratuity, or favor given or received which has significant monetary value and is offered or accepted in expectation of preferential treatment and an expression of courtesy. Examples of acceptable courtesies include a meal or social event; exchanges of floral offerings; gifts of food to commemorate events such as illness,death,birth,holidays,or promotions;or a sample or promotional gift. Section 2.5.2 Use of City Property Employees may only do work which is of direct benefit to the City while on City owned property. No employee shall use City-owned vehicles, equipment, materials, or other property for private use,or as part of secondary employment outside of City premises. Section 2.6 Solicitation and Distribution Employees are expected to devote their full attention to their assigned duties during work hours. Except for requests for contributions for gifts or receptions, held only during breaks or lunch periods, specifically to honor employees on their retirement, resignation from City employ, or other events of personal significance,the following rules shall be in effect: 1. Employees may not solicit for or distribute literature during work hours on behalf of any organization, charity or cause except during non-work periods such as breaks or lunch periods.The City may solicit for or distribute literature on behalf of a charity or cause. 2. Employees who wish to solicit for any organization,charity or cause may not disturb other employees when the other employees are working. 3. Employees may not distribute literature on behalf of any organization, charity or cause in working areas. 4. Employees who wish to solicit for or distribute literature on behalf of any organization, charity or cause must do so in a manner and location, which does not disturb members of the public who are transacting business with the City. 5. Non-employees of the City may not solicit or distribute literature on behalf of any organization, charity or cause on City property, which is not open to the general public. 6. Non-employees who wish to solicit or distribute literature on behalf of any organization, charity or cause on City property, which is open to the general public, must do so in a manner and location, which does not interfere with the conduct of City business. Section 2.7 Drug Free Workplace Policy Section 2.7.1 Substance Use(Non-DOT Employees) ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 The United City of Yorkville is firmly committed to providing a productive, safe and healthful work environment. The use of illegal drugs, abuse and misuse of alcohol, adversely affects those objectives by increasing absenteeism,lowering productivity and quality and most of all,jeopardizing the health and safety of those involved and the safety of others. The following policy and testing program requires compliance by all non-DOT regulated employees as a condition of employment and continued employment with the City. The United City of Yorkville reserves the right to interpret,revise or discontinue any provision of this policy. Appendices A,B, and C are attached and have been incorporated into this policy and program. Appendix A is simply an acknowledgment of receipt required to be executed by all new and current employees. Appendix B and Appendix C consist of"Consent to Test"forms to be executed by current employees as well as applicants respectively. 2.7.1.1 Statement of Policy The United City of Yorkville recognizes that our employees'health and safety are of the utmost importance. Drug use and alcohol misuse may pose a serious threat to employee health and safety. It is the policy of the United City of Yorkville to prevent substance use or abuse from having an adverse effect on our employees. The work environment is safer and more productive without the presence of illicit or inappropriate drugs or alcohol in the body or on City property. Furthermore, all employees have a right to work in a drug-free environment and to work with individuals free from the effects of drugs or alcohol. Employees who use or abuse prohibited substances are a danger to themselves,their co-workers,the public and the City's property. The federal government, many States and the Unions representing our employees have recognized the adverse impact of substance abuse in the workplace. The United City of Yorkville will follow the provisions of current collective bargaining agreements, which incorporates drug and/or alcohol testing, as necessary. All employees are advised that remaining drug-free and medioally to perform assigned duties safely are conditions of continued employment with the City. The United City of Yorkville will conduct post-offer pre-employment testing of all applicants. All employees may be subject to testing where circumstances establish that reasonable cause/suspicion of prohibited substance use exists,—and following on-the-job accidents or injuries „d if f ed by 1.. of etistomef ntfa,.t on a ..a.,„.basisill. _ COmment[A4]:As a public employer you are prohibited from conducting random drug testing on employees unless they are in a safety-sensitive position.Because you already have random testing An employee who tests positive will be subject to immediate termination. Any or those employees who are required to have a Any p � y CDL,I advise against any additional random testing employee who refuses to comply with a proper request to submit to testing or who fails to policy given the potential constitutional implications. cooperate in the test process will be terminated. These procedures are designed not only to detect If you believe a to have it,it o ntr to limited to positions that t y you u c can clearly demonstrate are violations of this policy but also to ensure fairness to each employee. Every effort will be made to safety-sensitive. maintain the dignity of employees or applicants involved. Disciplinary action,up to and including immediate termination from employment will,however,be taken as necessary. The United City of Yorkville prohibits the manufacture, distribution, dispensation, possession, concealment, use, sale or transfer of alcohol or illegal drugs, and the possession and/or purchase of drug related paraphernalia while on City premises or in a City vehicle. The --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 United City of Yorkville prohibits employees from using alcohol, illegal drugs or controlled substances while at work,performing City business or job-related duties,while on City property or while operating City equipment(including vehicles). All employees have an obligation to comply with and support this policy. Any employee who is aware of a violation of the policy should report it to his immediate supervisor or any manager. Every effort will be made to preserve the confidentiality of the source of a report to the extent possible. All reports will be taken seriously. Persons submitting false reports are subject to discipline up to and including immediate termination. An employee taking over-the-counter or prescribed medication must be aware of any effect the medication may have on the performance of their duties. The employee must inform his physician of his job duties in order to make certain that the drug does not affect or interfere with the employee's safe and effective performance of his job duties. If the employee's physician determines that the drug affects or interferes with the employee's safe and effective performance of his duties then the An-employee must promptly report to their immediate supervisor the use of aft�the medication and its possible effects.whieh was o° May have an ..a.,,,_.,,. e -et R-~ their r4c Per-fa matirve All prescription and non-prescription drugs must be kept in their original packaging or container. An employee who fails to do so is subject to disciplinary action, up to and including immediate discharge. Such information will be kept confidential and such employees will be reasonably accommodated to the extent required by law. The United City of Yorkville mayl,with probable cause,konduct searches on and of and Comment[AS]:As a public employer,the city of its property, includin inspection of vehicles, lockers, desks, em to ee tool and lunch boxes, would need to establish probable cause to conduct a g p p y search of an employee's person or property. briefcases,packages,etc. Private vehicles parked on City property are normally not affected by this policy. Refusing to submit to a search or inspection when requested by management will be cause for immediate discharge. Any illegal substance found on City property may be turned over to appropriate law enforcement authorities for investigation and possible criminal enforcement action. All drug/alcohol test results will be kept in a secure file in the United City of Yorkville's Human Resource Manager's office. These files are strictly confidential in accordance with the law. Under no circumstances should the facts surrounding a case be discussed by anyone from the City with a person not directly or immediately involved with the case. To support this policy, the United City of Yorkville has adopted the following Uniform Drug and Alcohol Testing Program that applies to a14-its employees(both hourly and salaried). A. Pre-Employment Testing; B. Reasonable Cause Testing; C. Post Accident Testing; D. Random Testing afet", sensitive -pasitions identified—in Neither this policy nor any of its terms are intended to create a contract of employment, or to alter the existing employment or contractual relationship in any way. The United City of Yorkville retains the sole right to change,amend or modify any term or provision of this policy without notice. 2.7.1.2 Drug and Alcohol Testing Programs --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 2.7.1.2.1 Pre-Employment Testing After an offer of employment has been extended, the applicant must undergo a drug screen designed to identify whether or not the applicant is using illegal drugs. This drug screen will be administered by a clinic or lab selected by the United City of Yorkville. All offers of employment with United City of Yorkville are contingent on the City receiving a negative drug test result verified by the City's Medical Review Officer. Should a positive test result exist, the applicant's offer of employment will be automatically rescinded by the City. If for any reason the applicant has already began —begun for the United City of Yorkville before the City receives the positive test result, the applicant's employment will come to an immediate end. However, the applicant can submit documentation supporting the legitimate use for a specific drug or the specific drug that resulted in a positive determination. This documentation must be made either prior to or within 24 hours after the positive drug result is communicated to the applicant. Should the applicant's ability to safely and effectively perform his or her job be affected by the legitimate use of any drug, then the City will attempt to provide accommodations to the extent required by law. If the offer of employment is revoked or if employment ends, the applicant who tests positive under the provisions of this policy may re-apply for employment with the United City of Yorkville after a time period of twelve(12)months,however,there shall be no guarantee of re-employment. ANY APPLICANT WHO REFUSES TO CONSENT TO A TEST OR WHO FAILS TO COMPLY WITH ANY TESTING PROCEDURES OR TESTS POSITIVE FOR THE USE OF DRUGS WILL NOT COMMENCE WORK FOR THE UNITED CITY OF YORKVILLE, AND THE JOB OFFER WILL BE AUTOMATICALLY RESCINDED. EMPLOYMENT IS EXPRESSLY CONDITIONED ON THE SUCCESSFUL PASSAGE OF THE POST-OFFER DRUG SCREEN. In recognition of the requirements of the Americans with Disabilities Act(ADA), the United City of Yorkville will not intentionally discriminate against an applicant who has successfully completed a drug or alcohol rehabilitation program. However,the ADA does not prevent the City from refusing to hire any applicant who tests positive for illicit drug use prior to employment. 2.7.1.2.2 Reasonable Suspicion Testing The United City of Yorkville has the discretion to decide when and under what circumstances an employee is fit for work. No employee will be permitted to work while under the influence of alcohol,or any drug not specifically prescribed by the employee's physician and used in accordance with that prescription. Testing on the basis of reasonable suspicion shall include,but not be limited to: 1) involvement in a near-miss accident (an accident that was narrowly avoided) caused by the employee's actions or inaction;2)observation of an employee acting or appearing in a manner which suggests drug or alcohol use, such as, behavior, appearance,judgment, coordination,job performance and/or other conduct including,but not limited to, slurred speech, glassy eyes, unsteady walk, disorientation, significant or repeated lapses of --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 concentration,emotional outbursts,substantial mood changes,the smell of alcohol on the employee's breath, etc.; 3) instances where the City observes or receives credible information that the employee is using or is under the influence of drugs and/or alcohol; or 4)other facts which support a reasonable belief that the employee is using or is under the influence of drugs and/or alcohol in violation of this policy. All City department heads and supervisors will receive training to assist them in identifying behavioral characteristics of the use of prohibited substances in the workplace. Any department head or supervisor who observes such behavior must, within 24 hours, confidentially notify the Human Resources Manager in writing of the date,time,particular facts observed and employee's name. The Human Resources Manager must determine if the department head's or supervisor's suspicions are reasonable within 24 hours of being notified. Upon the Human Resources Manager's determination that reasonable suspicion exists,testing can commence. However,once the determination that reasonable suspicion exists,under no circumstances will an employee be allowed back to work until he or she has a negative drug and/or alcohol test. In reasonable cause cases,the City shall require the employee to go directly to a collection site for drug and/or alcohol testing. The employee will be transported to the collection site by a City representative. Refusal to consent to testing will be considered insubordination and grounds for termination of employment. If notice of a positive test result is received from the Medical Review Officer, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However, if a negative test result is received, then the employee will be immediately reinstated for work with back pay,if applicable. 2.7.1.2.3 Post-Accident Testing Anyone who suffers an accident on City property must report it immediately to his or her immediate supervisor or manager, so that proper action and/or medical treatment may be provided. Failure to report any injury immediately may adversely affect an employee's benefits and rights under the law, and is grounds for disciplinary action up to and including immediate discharge. An employee shall be tested for the use of controlled substances and/or alcohol as soon as possible, but no later than eight (8) hours, after a reportable accident occurring while during the course of City business and involving said employee�if the City has probable cause to suspect that controlled substances and/or alcohol contributed to the acclderi. Comment[A6]:As a public employer you need to have probable cause to test an employee after an accident. The fact that an accident occurred is not For the purposes of this Section,a"reportable accident"means an accident resulting in: enough. 1. The death of a human being; 2. Bodily injury to any person(including the employee)who,as the result of the injury,receives medical treatment---including"first-aid";or 3. Damage to property in excess of$500. --90-- ATTORNEY REVIEWED–DRAFT EMPLOYEE MANUAL 04-16-12 If notice of a positive test result is received from the Medical Review Officer following a post-accident drug and/or alcohol screen,then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However,if a negative test result is received, then the employee will be immediately reinstated for work with back pay,if applicable. 2.7.1.2.4 Random Testing 6E sensitive Positions� — — — — — Comment[A7]:See comment above. The United Git.. of V,.«1.,..11„ may also .duet „,lent testing for all eever-e Employees in safety sensitive positions as fellewsi 1.A City wide seleetion pr-eeess for all safety sensitive which removes diser-et' „i..,.t G,..... .. i=y personnel will be..,1,...t..,l by the!`:t.. ....,1 7 Rand......, testing onee begun will p .ide f6f testing of at least 20 of all safiaty sensitiv-Employees dufing the first twelve(12)menths of random testing a teF this program beeomes off etiye The annualized rate for .,.,1om testing following the first twelve (12) fn ..th., ..f'to. implementation..:11 be no less than 20,110 of eo efed lrinployee.. if a notiee of a positive test result is r-eeeived ffom the Medieal Review 0 axocxpxxxxca-y—provisions in occsioxx 2.7.1.4 of this x r6grui3l. H0w2d8i', If 8 nEg&ci�ve test festilt is e then the employee will be immediately feinstated fef wefl-��',Jfh h__. if applieable 2.7.1.2.54 Return to Duty Testing Any individual who has performed services for the United City of Yorkville but who, for whatever reason, has not worked for the City for a period of 30 consecutive calendar days must undergo testing for drug and/or alcohol use. If a notice of a positive test result is received from the Medical Review Officer following said testing, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. 2.7.1.3 Testing Methodology This policy and program allows for the testing for drugs and alcohol. All laboratories used to perform urine and/or breath testing pursuant to this Program will be accredited by the National Institute on Drug Abuse and will perform testing in accordance with the standards approved by the Department of Health and Human Services. Drug Screening Urine testing will be conducted to screen the presence of the following drugs and their metabolites: - Marijuana -Barbiturates - Cocaine -Benzodiazepines - Opiates -Methadone ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 - Amphetamines -Propoxyphene - Phencyclidine(PCP) Alcohol Screening All breath alcohol testing performed under this Program shall be performed to determine blood alcohol content only. Any employee having a blood alcohol content of at least.02 shall be deemed to have tested positive for the use of alcohol and such a result shall subject the employee to the disciplinary provisions contained in Section 2.7.1.4 of this Program. The United City of Yorkville shall retain a qualified Medical Review Officer to receive test results from the laboratory and to carry out all actions necessary to confirm positive test results. 2.7.1.4 Disciplinary Provisions The United City of Yorkville is a zero tolerance employer. Any employee who tests positive for the use of a controlled substance and/or alcohol in violation of this policy or program, as reported to the City's Human Resources Manager by the City's Medical Review Officer, shall be unqualified to work for the United City of Yorkville and shall be immediately discharged. An employee who "refuses to submit" to an alcohol or drug test as provided herein is subject to immediate termination. "Refuses to submit"means that an employee: 1. Fails to appear for any test within a reasonable time,as determined by the City,consistent with this policy after being directed to do so by the City. 2. Fails to remain at the testing site until the testing process is complete. 3. Fails to provide a urine specimen for any drug test required. 4. In the case of a directly observed or monitored collection in a drug test,fails to permit the observation or monitoring of the employee's provision of a specimen. 5. Fails to provide a sufficient amount of urine when directed,and it has been determined,through a required medical evaluation,that there was no adequate medical explanation for the failure. 6. Fails or declines to take a second test the employer or collector has directed the employee to take. 7. Fails to cooperate with any part of the testing process(e.g.,refuse to empty pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process, or failing to complete all documents, or failing to comply with reasonable directives);or --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 8. Is reported by the Medical Review Officer as having a verified adulterated sample or substituted test result. 2.7.1.5 Notification to Employer of Conviction As a condition of initial and continued employment, each employee shall a) agree in writing to abide by the terms of the City's policy respecting a drug and alcohol-free workplace; and,b)agree,as required by law,to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business,no later than five(5)days after such a conviction.A conviction means a finding of guilt (including a plea of"no to contendere") or the imposition of a sentence by a Judge or jury in any federal or state court,and/or a fmding of Court Supervision. Section 2.7.2 Substance Use(DOT Employees) The United City of Yorkville is firmly committed to providing a productive,safe and healthful work environment. The use of illegal drugs,abuse and misuse of alcohol,adversely affects those objectives by increasing absenteeism,lowering productivity and quality and most of all,jeopardizing the health and safety of those involved and the safety of others. The purpose of this policy is to establish an alcohol and drug testing program to help prevent accidents and injuries resulting from the misuse of alcohol and drugs by covered drivers of commercial motor vehicles in compliance with the Federal Department of Transportation Regulations promulgated at Rule 49 CFR Part 40 and the Omnibus Transportation Employee Testing Act of 1991, enacted October 28, 1991. Appendices A, B, and C are attached and have been incorporated into this policy and program. Appendix A is simply an acknowledgment of receipt required to be executed by all new and current employees. Appendix B and Appendix C consist of"Consent to Test"forms to be executed by current employees as well as applicants respectively. Section 2.7.2.1 Applicability This policy applies to all City employees who operate commercial motor vehicles and are subject to the commercial driver's license (CDL) requirements of the Code of Federal Regulations promulgated under The Omnibus Transportation Act. The United City of Yorkville has a separate drug and alcohol policy included in the employee handbook,for all other employees(see Section 2.7.1). Section 2.7.2.2 Prohibited Conduct Employees covered by United City of Yorkville's DOT Drug&Alcohol Policy shall not: 1. Be under the influence of any controlled substance without medical authorization; No driver shall report for duty or remain on duty requiring the performance of safety- sensitive functions when the driver uses any controlled substance,except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 driver that the substance will not adversely affect the driver's ability to safely operate a commercial motor vehicle. 2. Report for, or remain on duty, performing a safety-sensitive function while having a breath alcohol concentration of 0.02 or greater. 3. Use alcohol while performing safety-sensitive functions. Section 2.7.2.2.1 Alcohol I. No covered driver shall report for duty or remain on duty requiring the performance of safety sensitive functions while having an alcohol concentration of .02 or greater. The City shall not permit the covered driver to perform or continue to perform safety-sensitive function if it has actual knowledge that a driver has an alcohol concentration of.02 or greater. 2. A covered driver shall not be on duty or operate a commercial motor vehicle while the covered driver possesses alcohol, unless the alcohol is manifested and transported as part of a shipment. The City shall not permit the covered driver to drive or continue to drive a commercial motor vehicle if it has actual knowledge that a driver possesses umnanifested alcohol. 3. A covered driver shall not use alcohol while performing safety sensitive functions. The City shall not permit the driver to perform or continue to perform safety-sensitive functions if it has actual knowledge that a driver is using alcohol while performing safety-sensitive functions. 4. No covered driver shall perform safety-sensitive functions within four(4) hours after using alcohol. The eempaii�-Cjjy shall not permit the driver to perform or continue to perform safety sensitive functions if it has actual knowledge that a driver has used alcohol within four(4)hours. 5. A covered driver required to take a post-accident alcohol test shall not use alcohol for eight (8) hours following the accident, or until he/she undergoes a post- accident alcohol test,whichever is first. Section 2.7.2.2.2 Drugs 1. The City will not permit a covered driver to perform safety-sensitive functions who has used any illegal drug or controlled substance except when the use is pursuant to the instructions of a physician who has advised the City that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. It is the driver's responsibility to notify the City if this situation is applicable. 2. Independent of the requirements of the Omnibus Transportation Employee Testing Act of 1991 and the regulations promulgated thereunder, the covered driver must notify the City that he/she is using controlled substances pursuant to --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 the instructions of the physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. Section 2.7.2.3 Drug and Alcohol Testing Programs Section 2.7.2.3.1 Pre-Employment Testing Pre-employment testing is testing for drugs that the City administers after a conditional offer of employment has been extended and prior to any covered driver's performance of a safety-sensitive function. If the pre-duty drug testing reveals a presence of drugs, it will result in revocation of the conditional offer of employment. The eefftpai+yCity may, in its sole discretion, forego pre-duty testing where the exceptions promulgated at DOT 49 CFR 5.382.301 (b)or(c),relating to drug and alcohol testing of covered drivers by their previous employers,are satisfied. The United City of Yorkville will not allow a driver to perform any safety- sensitive functions until the employee has passed pre-duty testing for drugs and alcohol. Prior to the first time a driver performs safety-sensitive functions for an employer, the driver shall undergo testing for controlled substances as a condition prior to being used. The City will not allow a driver that it intends to hire or use to perform safety-sensitive functions unless the City has received a controlled substances test result from the Medical Review Officer indicating a verified negative test result for that driver. Section 2.7.2.3.2 Reasonable Suspicion Testing Reasonable suspicion testing is alcohol and drug testing that the City conducts when it has reasonable suspicion to believe that a covered driver has engaged in conduct prohibited by this policy. Reasonable suspicion must be based upon specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of a covered driver by a department head or supervisor who is specially trained to recognize alcohol misuse or drug use. The City will not administer a reasonable suspicion alcohol test more than eight (8) hours following a determination that reasonable suspicion exists to believe that the alcohol prohibitions of this policy have been violated. Notwithstanding the absence of a reasonable suspicion alcohol test,the City will not permit any covered driver to report for duty or remain on duty requiring the performance of a safety-sensitive function while the driver is under the influence of, or impaired by, alcohol as shown by the behavioral, speech and performance indicators of alcohol misuse,until an alcohol test is administered and the driver's blood alcohol concentration measures .02 or 24 hours have elapsed following a determination that reasonable suspicion exists to believe that the alcohol prohibitions of this policy have been violated. A written record shall be made of observations leading to reasonable suspicion, signed by the department head or supervisor who made the observations, within twenty-four (24) hours of the observed behavior or before the results of drugs tested are released,whichever is earlier. Drivers covered by this paragraph are subject to alcohol testing as follows: Immediately prior to the start of duty in a safety sensitive function, or during duty hours --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 in a safety sensitive function, or immediately following completion of duty in a safety sensitive function. Reasonable suspicion drug testing may be conducted at any time the covered driver is on duty for the eerrpa yCi1y. 2.7.2.3.3 Post-Accident Testing A post-accident test is a test for alcohol and drugs administered following an accident involving a commercial motor vehicle to each surviving covered driver. A covered driver who is subject to post-accident testing shall remain readily available for such testing or may be deemed by the City to have refused to submit to testing. This shall not be construed to require the delay of necessary medical attention for injured individuals following an accident or to prohibit a covered driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary emergency medical care. ALCOHOL TESTS: As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce,the City will test for alcohol for each of its surviving drivers: 1. Who was performing safety-sensitive functions with respect to the vehicle, if the accident involved the loss of human life;or 2. Who receives a citation within 8 hours of the occurrence under State or local law for a moving traffic violation arising from the accident, if the accident involved: a. Bodily injury to any person who,as a result of the injury,immediately receives medical treatment away from the scene of the accident;or b. One or more motor vehicles incurring disabling damage as a result of the accident,requiring the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle. If an alcohol test required by this section is not administered within two hours following the accident, the City shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If a test required by this section is not administered within eight hours following the accident,the employer shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. CONTROLLED SUBSTANCE TESTS: As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, the City will test for controlled substances (drugs) for each of its surviving drivers: 1. Who was performing safety-sensitive functions with respect to the vehicle, if the accident involved the loss of human life;or --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 2. Who receives a citation within thirty-two hours of the occurrence under State or local law for a moving traffic violation arising from the accident, if the accident involved: a. Bodily injury to any person who,as a result of the injury,immediately receives medical treatment away from the scene of the accident;or b. One or more motor vehicles incurring disabling damage as a result of the accident,requiring the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle. If a controlled substance (drug) test required by this section is not administered within 32 hours following the accident, the City will cease attempts to administer a controlled substances test, and prepare and maintain on file a record stating the reasons the test was not promptly administered. The City will provide drivers with necessary post-accident information, procedures and instructions,prior to the driver operating a commercial motor vehicle, so that drivers will be able to comply with the requirements of this section. 2.7.2.3.4 Random Testing Random testing is unannounced testing for alcohol and drugs administered in a statistically random manner throughout the year to covered drivers employed by the City so that all covered drivers have an equal probability of selection each time said random pool is created for selection. Drivers covered by this paragraph are subject to alcohol testing as follows: Immediately prior to the start of duty in a safety sensitive function, or during duty hours in a safety sensitive function, or immediately following completion of duty in a safety sensitive function. Random drug testing may be conducted at any time the covered driver is on duty for the eefftpaRyCity. Every driver shall submit to random alcohol and controlled substance testing as required in this section. A list of drivers randomly selected for testing will be provided to the City by Midwest Occupational Health Management Services (MOHMS) on a quarterly basis. The selection of drivers for random alcohol and controlled substances testing will be made by a scientifically valid method, such as a random number table or a computer- based random number generator that is matched with drivers' Social Security numbers, payroll identification numbers,or other comparable identifying numbers. Each driver selected for random alcohol and controlled substances testing under the selection process used will have an equal chance of being tested each time selections are made. Each driver selected for testing will be tested during the selection period. --90-- ATTORNEY REVIEWED–DRAFT EMPLOYEE MANUAL 04-16-12 The City will ensure that random alcohol and controlled substances tests conducted under this part are unannounced and that the dates for administering random alcohol and controlled substances tests conducted under this part are spread reasonably throughout the calendar year. It is required that each driver who is notified of selection for random alcohol and/or controlled substances testing reports to the Human Resources Manager immediately to obtain their selection notice. After obtaining their selection notice the driver must immediately proceed to the testing facility. If the driver is performing a safety-sensitive function, other than driving a commercial motor vehicle, at the time of notification, the City will instead require that the driver ceases to perform the safety- sensitive function and reports to the Human Resources Manager as soon as possible. 2.7.2.3.5 Return to Duty Testing Any individual who has performed services for the United City of Yorkville but who, for whatever reason, has not worked for the City for a period of 30 consecutive calendar days must undergo testing for drug and/or alcohol use. If a notice of a positive test result is received from the Medical Review Officer following said testing, then the driver will be subject to the disciplinary provisions in Section 2.7.2.5 of this Program. 2.7.2.4 Testing Methodology The United City of Yorkville will conform to the requirements in the Department of Transportation Rule 49 CFR part 40 in all aspects. Alcohol and drug testing procedures are determined by the Federal Department of Transportation and maybe subject to change at any time with or without notice. The United City of Yorkville will ensure that alcohol and drug test information is maintained in a confidential manner in conformity with the Department of Transportation Rule 49 CFR Part 40. The United City of Yorkville will ensure that all contracts between the City and any other entity involved in the alcohol and drug testing program will comply with the procedures set forth in the Department of Transportation Rule 49 CFR Part 40. For an in-depth explanation of alcohol and drug testing procedures, please refer to Department of Transportation 40 CFR Part 40 Subpart C, a current copy of which is kept on file in the Human Resources Office. ALCOHOL:—Alcohol testing will be administered by a Breath Alcohol Technician (BAT) certified by the completion of a NHTSA model course,trained in utilizing an evidential breath testing device(EBT)that conforms to the requirements promulgated at The Department of Transportation 49 CFR part 40.51. The EBT used for testing shall meet the standards promulgated at The Department of transportation 49 CFR part 40.53 and have a quality assurance plan(QAP)developed by the manufacturer to ensure proper calibration. Testing will be conducted in a location that affords visual and aural privacy to individuals being tested. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 If the initial test reveals a blood alcohol concentration of.02 or greater, a confirmatory test must be performed. The confirmatory tests will produce the only result from which disciplinary action may be taken. If the blood alcohol concentration is confirmed to be greater than.02 the covered driver will be immediately discharged,per the City's zero tolerance policy. DRUGS: A Department of Health and Human Services certified laboratory will perform drug testing on urine samples provided by covered drivers. The drugs for which tests will be conducted are: a. Marijuana(THC) d. Opiates b. Cocaine e. Amphetamines c. Phencyclidine(PCP) f MDMA(Ecstacy) This list may be subject to change, with or without notice, as determined by Federal Department of Transportation regulations. The cutoff levels for these drugs will conform to those promulgated at The Department of Transportation 49 CFR Part 40. The United City of Yorkville and the certified laboratory will conduct the collection, shipment, testing and chain-of-custody in a manner promulgated under The Department of Transportation Rule 49 CFR Part 40 to ensure the integrity of the testing process. The split urine specimen method of testing will be utilized providing one sample for preliminary screening and initial confirmation, and a second sample for a second confirmation test if needed at a later date. The Medical Review Officer will conduct a final review of all positive test results to assess possible alternative medical explanations for the results INCOMPLETE TESTING: If a screening or confirmation test cannot be completed,or if an event occurs that would invalidate the test,the BAT shall,if practical,begin a new screening or confirmation test, as applicable, E.g., using a new breath alcohol testing form with a new sequential test number (in the case of a screening test conducted on an EBT that meets the requirements of 40.53(b)or in the case of a confirmation test.) REFUSAL TO SUBMIT TO TESTING: An employee who"refuses to submit"to an alcohol or drug test as provided herein is subject to immediate termination. "Refuses to submit" means that an employee: 1. Fails to appear for any test within a reasonable time,as determined by the City,consistent with this policy after being directed to do so by the City. 2. Fails to remain at the testing site until the testing process is complete. 3. Fails to provide a urine specimen for any drug test required. 4. In the case of a directly observed or monitored collection in a drug test,fails to permit the observation or monitoring of the employee's provision of a specimen. 5. Fails to provide a sufficient amount of urine when directed,and it has been determined,through a required medical evaluation,that there was no adequate --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 medical explanation for the failure. 6. Fails or declines to take a second test the employer or collector has directed the employee to take. 7. Fails to cooperate with any part of the testing process(e.g.,refuse to empty pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process, or failing to complete all documents, or failing to comply with reasonable directives);or 8. Is reported by the Medical Review Officer as having a verified adulterated sample or substituted test result. 2.7.2.5 Disciplinary Provisions The United City of Yorkville is a zero tolerance employer.Any employee covered under this policy who tests positive for the use of a controlled substance and/or alcohol in violation of this policy or program, as reported to the City's Human Resources Manager by the City's Medical Review Officer, shall be unqualified to work for the United City of Yorkville and shall be immediately discharged. 2.7.2.6 Notification to Employer of Conviction As a condition of initial and continued employment, each employee shall a) agree in writing to abide by the terms of the City's policy respecting a drug and alcohol-free workplace; and,b)agree, as required by law,to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business,no later than five(5)days after such a conviction.A conviction means a finding of guilt(including a plea of"no to contendere") or the imposition of a sentence by a Judge or jury in any federal or state court,and/or a finding of Court Supervision. Section 2.7.3 Substance Use(Employees in Bargaining Units) City employees who are members of a bargaining unit are subject to the same testing standards as other City employees, with the exception of any provisions relating to Drug and Alcohol Testing outlined in their contract. The City will provide the testing clinic with the portion of the contract outlining these provisions to ensure compliance. Disciplinary procedures will be followed per this manual for any violations of drug/substance abuse unless otherwise stipulated in the employee's contract, or unless another disciplinary process is followed for that employee (i.e. Board of Fire & Police Commission for sworn police officers). Section 2.8 Smoking and Tobacco In conjunction with the Smoke Free Illinois Act smoking and/or use of any form of tobacco products are prohibited within any City owned vehicle or structure or while operating any City owned tools or equipment. Smoking is further prohibited within a minimum distance of 15 feet from entrances, exits,windows that open and ventilation intakes that serve an enclosed area. Violation of the Act will be met with prosecution according to Illinois law,and employees may be further disciplined. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.9 Uniforms and Dress Code Section 2.9.1 Uniforms The City provides uniforms for certain classifications of employees. Uniforms, and/or City purchased apparel are to be worn at all times during work hours and should not be worn on personal time. The uniform specifications are set by the Department Head. Section 2.9.1.1 Taxation of Uniforms The value of work clothing provided by the employer is not taxable to the employee if: 1. The employee must wear the clothing as a condition of employment,and 2. The clothes are not suitable for everyday wear. If the clothing does not qualify as a deductible expense(i.e.as a uniform),then these payments must be treated as a taxable fringe benefit and are subject to income,social security, and Medicare taxes. Thus, a police officer uniform qualifies for exclusion from income. However,a detective's suit jacket and related clothing,since they are suitable for everyday wear,do not qualify as a uniform and are taxable to the employee. Section 2.9.2 Dress Code Employees of the United City of Yorkville are required to present a favorable personal appearance,and adhere to personal grooming and hygiene standards.The attire of employees on the job should be in good taste,neat,clean,and appropriate for the duties to be performed. In order to maintain and project a professional public image and create a positive working environment, the United City of Yorkville Human Resources Division has developed a dress code policy. The Human Resources Division recognizes that certain employees have job responsibilities that require attire other than business-casual. For those purposes,the policy is separated into two categories:Office Attire and Field Attire. Below is definition of those categories and proper and improper attire. Section 2.9.2.1 Office Attire The United City of Yorkville has adopted a business-casual dress code policy. Business - casual applies to all employees whose primary job responsibilities require them to be in an office setting. Articles of clothing not acceptable as business - casual include the following: Rubber-soled flip flops, halter or tube tops, blue jeans (including shorts and capris), midriff baring tops, muscle shirts, spaghetti strap tops, sweatpants and sweatshirts, shorts more Comment[A8]:I recommend prohibiting all than three(3)inches above the knee,gym shoes,and clothing with potentially offensive words. Shorts,not just short shorts. Section 2.9.2.2 Field Attire For individuals whose job responsibilities require an outside work environment where comfort, safety and inclement weather is an important factor, appropriate safety field attire is required. Articles of clothing not acceptable as field attire include the following: Open -toed shoes and sandals, halter or tube tops, midriff baring tops, muscle shirts, spaghetti strap tops, shertshorts more than three (3) inches above the knee, and clothing with potentially offensive words. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.9.2.3 Casual Friday Employees are allowed to dress casually on Fridays with blue jeans,gym shoes and blue jean capris acceptable attire. Articles of clothing not acceptable on Casual Friday include halter or tube tops,midriff baring tops,muscle shirts, spaghetti strap tops,she#shorts more than three (3)inches above the knee,and clothing with potentially offensive words. Section 2.9.2.4 Compliance All United City of Yorkville employees are required to adhere to the Dress Code Policy as mandated by their job responsibilities and title. It is the responsibility of Department Heads within the United City of Yorkville to ensure staff is aware of, and remains compliant with the policy. However,there may be circumstances when an employee may need to deviate from the policy based on a particular job request or responsibility. In those circumstances,compliance of the policy will be waived with consent from the Department Head. Section 2.9.2.5 Enforcement The respective Department Head will conduct a personal, private discussion with any employee whose attire is questionable. When an obvious policy violation occurs, the Department Head will conduct a private discussion with the employee. The employee will also be asked to go home and change into proper attire and return to work. Employees will not be paid during the time period that they are absent from work to change their attire. Repeated policy violations will result in disciplinary action,up to and including termination. Section 2.10 Information Systems Use Policy The purpose of this policy is to set forth the responsibilities of United City of Yorkville (hereafter referred to as "City") employees with respect to the use of the City's information systems in order to maintain the reliability, accessibility and effectiveness of these systems. These systems are in place in an effort to ease the communications and data exchange of City employees and, as such, the safety of these systems is important.Many employees share these resources and it is the responsibility of the users to respect others who utilize these systems. This policy is not exclusive and serves as a guide for users to be aware of what is expected of them. Section 2.10.1 General Policies Section 2.10.1.1 Ownership All computer hardware,networking equipment and communications equipment included in the City's information systems are the property of the City and should be treated as such.Any information that is created on these systems and any messages sent from or received by the City's systems may be considered public records and are not the intellectual property of the user that created them. hi the event that employment is terminated by either party, any hardware owned by the City in the employee's possession must be returned. Section 2.10.1.2 Privacy --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 In the course of working on the City's information systems,users will have access to the personal information of citizens and other employees.Under applicable federal, state, and local laws,this information should be treated as confidential and with respect to the individual's right to privacy. Section 2.10.1.3 Monitoring Users should be aware that any activity performed on the City's information systems may be monitored by the City's Information Technology Department(hereafter"ITD") for security and maintenance purposes. This includes, but is not limited to: logon information, file system access, e-mail system usage and internet usage. The ITD also has access to the entirety of the file system in order to perform backups and maintenance.Let users be aware that, although there is no expectation of privacy on the City's systems,any monitoring and access by ITD staff members will be done with as much respect for the user's privacy as possible. Section 2.10.1.4 Purchasing Purchasing and acquisition of any computer equipment or software applications must be approved by an Information Technology Department staff member.The purpose of this policy is to maintain uniformity in hardware and software systems throughout the City in an effort to ease maintenance of systems. Section 2.10.1.5 Resource Consumption Users should not knowingly utilize an amount of system resources that causes undue stress on the system or that prevents other users from accessing any part of the system. Actions that may be considered over-consumption of resources include,but are not limited to: excessive bandwidth use over network lines,mass e-mails,consumption of server processing power,wasting large amounts of server storage space or overuse of printers or copiers. Users who do not adhere to this policy may have access to these resources limited or restricted entirely. Section 2.10.2 Computer Usage Policy Section 2.10.2.1 Business Use Use of any equipment(including computers,printers,fax machines and any other devices)should be limited to City business only.Explicitly restricted is the use of the systems to create, possess, access or transmit any material which is illegal, obscene, sexually explicit, discriminatory,defamatory or interferes with the activities of other users.Employees should also not use any equipment to participate in illegal activities,gambling,political causes,chain letters, list servers for non-business use or personal commercial ventures. Employees should not upload or download trademarked, patented or copyrighted materials unless they are legally allowed to do so.Employees should not use City equipment to attempt to break into or damage any internal or external systems. Section 2.10.2.2 Network Security Employees should not share passwords with anyone other than ITD staff.Employees --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 should not grant any unauthorized person remote or local access to the computer systems. This includes, but is not limited to: letting someone use your workstation, letting someone place unauthorized hardware on the network that allows them access or enabling any type of remote access via the internet.In the event that any person requests access to the network,direct them to an ITD staff member for approval. It is the employee's responsibility to report any tampering or breach of security to the ITD staff.In the event that an employee feels their account security has been compromised, they should immediately contact the ITD staff to request a change of password. ITD staff may, at its discretion or by request, restrict or remove any employee's access to network resources. Section 2.10.2.3 Laptop Usage In the event that an employee is issued a laptop, it is the employee's responsibility to maintain the security of the device. If there is confidential data stored on the laptop, it is the employee's responsibility to protect that data from unauthorized persons. The laptop must be,at a minimum,password-protected and should not be left unattended when out of the office. In the event that a laptop is stolen or lost,it is the responsibility of the employee to report the missing laptop to a department head and/or the ITD staff. All usage policies that apply to standard desktops apply to laptops as well. Section 2.10.2.4 Malicious Software Protection In an effort to prevent the effects of malicious software(viruses,spyware,malware,etc.) from compromising the security of the systems, antivirus software is installed on all computers. In that event that a virus is detected on an employee's system, it is the responsibility of the employee to make the ITD staff aware of the problem so they can take steps to clean the system. Employees shall not willfully introduce a virus or any other type of malicious software into the computer system. Doing so is expressly prohibited and could be grounds for disciplinary action and/or criminal prosecution. Section 2.10.2.5 Hardware Employees shall not modify any hardware on the system without the approval of an ITD staff member. This includes, but is not limited to: modifying workstation hardware configurations, adding or removing networking equipment, adding or removing monitors and adding or removing printers and other peripherals.Any requests for changes in hardware must be directed to the ITD staff. Section 2.10.2.6 File Security It is the responsibility of the employee to be aware of how the data they are working on is being saved and backed up. Data systems vary amongst departments. In general, data should be saved to a central server which is regularly backed up. In the event that no central server is available, data is saved to your local hard drive(s). Data that is saved on local drives, either by choice or by necessity, is not automatically backed up in any way. It is the employee's responsibility to back up local data. If an employee is unsure of how their data is being saved, they should contact an ITD staff member. Employees shall not willfully destroy, corrupt or prevent the access of the data files of other employees,even if the system grants them access to do so.Employees shall not copy any confidential data from any system and take that data off-site --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 without permission. This includes,but is not limited to: burning data to a CD,placing data on a flash memory device or e-mailing data. Section 2.10.3 Software Application Usage Policy Section 2.10.3.1 Installation and Removal To prevent potentially disruptive interaction between software packages, only software approved by an ITD staff member may be installed on the computer systems. Employees shall not remove software from any computer without the approval of an ITD staff member. Employees shall also not install any software on the computer system that is not for business purposes.Employees shall not bring software from home to install on a work computer.The ITD staff may, at its discretion,remove software from any computer that is deemed unnecessary for an employee to perform his or her duties. Section 2.10.3.2 Licensing No software is to be installed on a computer that the City does not hold a proper license for,whether the program allows it or not. Some licenses allow for an application to be installed on multiple computers. It is the responsibility of employees to coordinate with the ITD staff to stay in compliance with licensing agreements. The ITD staff may, at its discretion, remove improperly licensed software from any computer. Section 2.10.3.3 Database Applications The City makes use of multiple specialized database applications to manage data. Employees shall not knowingly corrupt or delete data from these databases in such a way that would compromise the integrity or accuracy of the database. Nor shall employees knowingly insert false data into these databases. Any attempt to modify the data in these databases from anywhere other than within the application itself may be seen as an attempt to corrupt the database. Section 2.10.4 E-Mail Usage Policy Section 2.10.4.1 Ownership The City provides to each employee at least one e-mail address to be used for work purposes.The employee does not own this e-mail address.Upon termination of employment,the e-mail address will remain open long enough to retrieve any data from the account that is important to City business and will then be deleted from the system.The City retains the right to monitor and view any e-mail message within the system, at any time, if such action is deemed necessary.There is no expectation of privacy for employee e-mails. Section 2.10.4.2 Professional Communication Any e-mail message sent from a City e-mail address should be presented in a professional manner.E-mails sent from within the system are representative of the City as a whole and should be treated as formal communication. This includes both business and personal communication. Under no circumstances should a-mails originating from a City e-mail address contain material --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 that is:illegal,sexually explicit,obscene,violent,threatening,vulgar,discriminatory,defamatory or in any way unethical. The e-mail system shall not be used to send or receive files in violation of copyright,trademark or patent. The e-mail system shall not be used for commercial ventures, private or personal business dealings or political causes. The e-mail system shall not be used to participate in online gambling, send chain letters, play games or participate in betting pools. Violation of this policy could be grounds for disciplinary action up to and including termination. Section 2.10.5 Internet Use Policy Section 2.10.5.1 Personal Use Policy Internet access is provided to employees as a tool to aid them with business functions. However,the City recognizes that employees may wish to utilize their internet access for some personal uses. The City does not strictly prohibit this.However, any personal use of the internet should be done responsibly and in such a way that it does not interfere with the employee's work or the work of any other employee.Any personal use of the internet should be done during break or non-work time. Employee internet access is considered a privilege and may be limited or revoked in the event that an employee is unable to utilize this resource responsibly. Section 2.10.5.2 Restricted Materials Although the internet can be a powerful informational tool,there are also many sites on the internet that are either dangerous or do not represent the ethics of the City. To this end, employees should not knowingly visit any sites which contain material that is: sexually explicit, illegal,obscene,violent,vulgar,discriminatory,defamatory or in any way unethical. Employees should not use the internet to download any program that is unlicensed or any material that is protected by copyright or patent.Employees should not knowingly visit sites that will infect their computer with viruses, spyware or any type of malware. Violation of this policy may result in disciplinary action up to,and including,termination. Section 2.10.5.3 Professional Communication Any information posted on the internet can be traced back to the City. Because of this, any information posted to web sites on the internet by employees should be done so in a professional manner. This includes information posted to message boards, news groups or any sites which allow for user submitted data. Under no circumstances should employees represent their personal views as those of the City while posting information on the internet. Section 2.10.5.4 Responsibility for Content The City has no control over the content that is available on the internet.And,the City is aware that some users may find some of the content that exists on the internet offensive. The City is in no way responsible for the material on the internet and, as such,users must use their own judgment to avoid any content they may find offensive. Section 2.10.6 Retention of Public Records Section 2.10.6.1 E-mail Retention --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Most messages sent or received by e-mail may be considered part of the public record and, as such, need to be retained, in accordance with the Illinois Local Records Act (50 ILCS 205). In general, if an e-mail message is used as the medium to discuss official City business, that e-mail will need to be saved as it pertains to the City's retentions schedule,which are on file in the Clerk's Office. Failure to comply with the City's record retention schedule may result in discipline,up to and including termination. Section 2.10.6.2 Electronic Document Retention In addition to e-mails, it is important to retain electronic documents which are also considered part of public record. Electronic documents may be the subject of a FOIA request or litigation discovery. An electronic document should be treated just as a paper document, and should not be destroyed except when specifically allowed. For reference,see the City's retention schedules, which are on file in the Clerk's Office. Failure to comply with the City's record retention schedule may result in discipline,up to and including termination. Section 2.11 Emergency Contact Information Employees must notify Human Resources of the name and telephone number of someone to contact in an emergency. This information will be collected upon hire. Human Resources will update the master list annually.Each supervisor will receive a copy for his/her division.Employees who need to be available for emergencies must notify his/her immediate supervisor as to where he/she can be reached. Any new emergency contact information received by a supervisor from a subordinate shall be forwarded to Human Resources. Section 2.12 Outside Employment Employees may engage in outside work or hold other jobs,subject to certain restrictions. Section 2.12.1 Restrictions Employees' activities and conduct away from the job must not compete or conflict with or compromise the City's interest, or adversely affect job performance and the ability to fulfill all responsibilities to the City. This requirement, for example, prohibits the unauthorized use of any City tools or equipment.In addition,employees are not to solicit or conduct any outside business during paid working time. Section 2.12.2 Approval for Outside Employment Full-time Employees must request prior approval from the Department Head before any outside employment or other work activity is undertaken. Failure to do so may be cause for disciplinary action. (See"Request for Authorization of Outside Employment"form in Appendix E.)Human Resources will update the master list bi-annually. 1. Employees are cautioned to consider carefully the demands that additional work activity will create before requesting approval to seek or accept outside employment. Outside employment will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to travel, or refusal to work emergency callbacks, overtime, or different hours. If outside work activity does cause or contribute to job-related problems, --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 the City may rescind its approval of such employment and, if necessary,normal disciplinary procedures will be followed to deal with the specific problems. 2. Employees must seek approval to accept outside employment,including self-employment. This request should be submitted to the employee's Department Head.The Department Head should then forward the request, once approved or disapproved, to the Human Resources Division. Part-time employees are required to provide information about other employment for the United City of Yorkville to be aware of additional employers. This information allows for legal compliance in the event of a work-related injury. Section 2.12.3 Considerations for Disapproval Department Heads will be particularly concerned about outside work requests and may disapprove those requests that: 1.May reduce the employee's efficiency in working for the City. 2.May adversely affect the City's image. 3.May appear to be,or actually be,a conflict of interest. Section 2.13 City Identification Cards All full-time employees,and part-time employees at the discretion of the Department Head,shall be provided with a suitable identification card,which shall display a photograph, and other appropriate information that will clearly identify the person as an employee of the City.These cards may not be used as a means of securing credit,avoiding illegal acts,or other special considerations. Employees, excluding sworn police officers, who must enter a person's home or other private property on official business, must display their City identification card when requesting entry. Identification cards must be returned to the Human Resources Department prior to termination. Upon retirement from the City sworn police personnel may be issued a City identification card identifying him or her as a retired police officer by submitting a request in writing to the Chief of Police. Section 2.14 Tardiness and Absenteeism An employee who will be tardy to work must notify his/her supervisor at least a 1/2 hour before his/her normal start time, or as soon as practicable. Failure to give such notice of tardiness or absenteeism shall constitute grounds for disciplinary action. Section 2.14.1 Habitual Tardiness/Lateness An employee who is late more than twice in a one-month period measured backwards from the last tardiness, or if an employee is habitually late on a continuous basis, (i.e. an employee is late three (3)times per week),shall be subject to discipline up to and including termination. Section 2.14.2 Failure to Report to Work --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 An employee who is absent for two (2)or more work days without notifying his/her supervisor and securing approval for the absence as soon as possible before the end of the second day of such absence is considered to have abandoned his/her job and will be terminated. Section 2.14.3 Excusable Absences Only absences due to illness or other emergency situations will be excused.Unexcused absences shall be grounds for discipline up to and including termination. Section 2.15 Disciplinary Action It shall be the policy of the City to administer discipline fairly, reasonably, and impartially. Employees and the City are best served when discipline is administered to correct actions rather than to punish. Disciplinary action is not primarily intended to be punitive,but rather to maintain the efficiency and integrity of City service.The nature and severity of the offense and the employee's prior record shall be considered. All disciplinary actions involving suspensions with or without pay or termination require concurrence of the Human Resources Manager. Section 2.15.1 Cause for Disciplinary Action The tenure of City employees shall be based on reasonable standards of job performance and personal and professional conduct. Failure or refusal to meet these standards shall constitute just cause for disciplinary action including oral or written reprimand,suspensions,demotions,and termination. In any major disciplinary action, the pertinent information shall be reviewed with the employee specifying the following: 1.The cause for discipline. 2.The specific reasons supporting the cause. 3.The discipline to be imposed. 4.The effective date of the discipline. 5.The right of the employee to be heard. Employees may be disciplined for areas detailed in the Policy on Standards of Conduct. Section 2.15.2 Investigation It is the responsibility of each supervisor and Department Head to thoroughly evaluate the circumstances and facts as objectively as possible. Section 2.15.3 Pre-Disciplinary Conference The Human Resources Manager or his/her designee shall provide and arrange for a pre- disciplinary conference prior to the written reprimand,suspension,or termination of any employee. The hearing may be comprised of the Department Head, supervisors and the Human Resources Manager or designee. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.15.3.1 Proceedings of the Pre-Disciplinary Conference An employee shall be provided,in writing,with a notice of the charge and an explanation of the circumstances.The employee shall be given an opportunity to respond to the charges. The employee may have legal counsel or union representation present at a pre- disciplinary conference. The department's explanation of the circumstances at the pre-disciplinary conference shall be sufficient to apprise the employee of the basis for the disciplinary action. The employee will be notified within five (5) working days after the conference is concluded of the decision made. Section 2.15.4 Types of Disciplinary Action Section 2.15.4.1 Oral Warning This type of discipline should be applied to infractions of a relatively minor degree or in situations where the employee's performance needs to be discussed. The oral warning should be given in private. Supervisors should inform the employee that he/she is issuing an oral warning, that the employee is being given an opportunity to correct the condition, and if the condition is not corrected, the person will be subject to more severe disciplinary action. Oral warnings must be issued within ten (10) working days after knowledge of the occurrence of the violation claimed by the supervisor. A notation that an oral warning was given should be made in the employee's performance documentation. Section 2.15.4.2 Written Reprimand This notice will be issued in the event the employee continues to disregard an oral warning, or if the infraction is severe enough to warrant a written reprimand in the employee's personnel file. Written reprimand notices must be issued within ten (10)working days after the occurrence of the pre-disciplinary hearing. The reprimand shall state the nature of the infraction in detail and what corrective action must be taken by the employee to avoid further discipline. A copy of the written reprimand is to be given to the employee.The employee shall sign the written reprimand to acknowledge receipt.A copy,signed by the employee,will be placed in the employee's personnel file. If the employee refuses to sign the acknowledgment, the supervisor,manager,or Department Head and one other witness shall note on the reprimand that the employee received a copy thereof and refused to sign it. Written reprimands shall be issued by a Department Head or his/her designee and the Human Resources Manager. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.15.4.3 Suspension Without Pay This form of discipline is administered as a result of a severe infraction of policies or for repeated violations. For minor infractions, a suspension is often given after the employee has received a written warning. An employee will be suspended without pay when the offense is of a serious enough nature usually sufficient for termination but when circumstances related to an employee's overall performance would not warrant immediate termination. The length of suspensions should not normally exceed thirty(30)workdays. A copy of the suspension notice is to be given to the employee. The employee shall sign the suspension notice to acknowledge receipt.A copy signed by the employee shall be placed in the employee's personnel file. If the employee refuses to sign the acknowledgment, then the Department Head or his/her designee and one other witness shall note on the suspension notice that the employee received a copy thereof and refused to sign it. Suspensions without pay shall be issued by the Department Head or his/her designee and the Human Resources Manager. Section 2.15.4.4 Emergency Suspension With Pay Emergency suspensions may be used in cases where it is in the best interest of the City to immediately remove the employee from the work place, or additional time is necessary to investigate a situation to determine what further disciplinary action may be justified. Department Heads or their designees, with the input of the Human Resources Manager, are empowered to issue an emergency suspension. This suspension gives the Department Head, supervisor or designee the opportunity to discuss the problem with his/her supervisor to determine an appropriate course of action when the situation is serious enough for the employee to be removed from the work environment. The maximum length of an emergency suspension with pay is five (5) days unless circumstances warrant a longer time. Section 2.15.4.5 Suspension with Pay At the discretion of a Department Head or his/her designee, and with the input of the Human Resources Manager, an employee of the City may be suspended with pay and benefits pending investigation of allegations of misconduct, when the nature of the allegation compromises the ability of the employee to perform his/her duties,and when a substantial period of time will be required to complete an investigation or legal action. Such suspension is not a disciplinary action and may not be appealed. If the charges are substantiated,disciplinary action will be taken in accordance with the nature of the offense, and may include recovery of salary and benefits paid during the suspension. If the charges are unfounded, the employee will be restored to duty and a letter of exoneration will be placed in the employee's official personnel file. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.15.4.6 Termination Immediate removal of an employee from the job pending review for termination may be warranted in instances involving serious insubordination,theft, serious illegal or destructive acts while on the job, or other substantial reasons deemed appropriate by the Department Head and with the input of the Human Resources Manager. An employee may also be terminated after repeated offenses of a less serious nature if the offenses have been documented by the supervisor and appropriate behavioral changes have not resulted from previous progressive disciplinary action. The employee shall receive his/her final check on the first payroll date following his termination. Section 2.15.5 Probationary Employees—Termination Probationary employees may be terminated at any time without cause and without the right of appeal. Dismissals of probationary employees also require the concurrence of the Human Resources Manager. Section 2.15.6 Filing Disciplinary Actions in Personnel File The original copy of any disciplinary action is to be signed by the employee and placed in the employee's personnel file with a copy given to the employee. Section 2.16 Grievances The most effective accomplishment of the work of the City requires prompt consideration and equitable adjustment of employee misunderstandings and grievances.The procedure is open to any employee who believes that the treatment he/she receives on the job is inequitable or unfair, or for any other reason needs correction. This applies to all phases of an employee's relations with the City including job operations,discipline,conduct of fellow workers,and supervision. It is the desire of the City to adjust misunderstandings and grievances informally, and both supervisors and employees should make every effort to resolve problems as they arise. Lacking an opportunity to discuss and adjust grievances leads to employee dissatisfaction. This in turn may be reflected in job performance and adversely affect the high standards of service our city strives to provide. Therefore, good employee relations are good business. Employees who desire to pursue a grievance must file a written grievance form within the time period provided below. Employees may obtain a grievance form from their Department Head or Human Resources.Department Heads should respond to all grievances filed by employees. Section 2.16.1 Procedure for Filing a Grievance Step 1:An employee who has a question or dispute shall first discuss it with his or her immediate supervisor within two(2)working days of the incident.Unless the grievance is presented within this time frame, it shall be deemed not to exist. The supervisor shall make a careful inquiry into the facts and circumstances of the complaint in an attempt to resolve it promptly and fairly and give his/her answer to the employee within three(3)working --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 days of the discussion.The supervisor shall advise Human Resources and the Department Head in brief,written form as to the question and departmental response.If the supervisor does not reply within this time frame,or if the employee is dissatisfied with the response of the supervisor,the employee may initiate Step 2 of the procedure. Step 2: The question or dispute shall be put into writing and submitted to the Department Head within five(5)working days of the supervisor's decision in Step 1.The Department Head shall make a separate investigation, including discussion with both the employee and supervisor.The Department Head will respond to the employee in writing within five(5) working days of the receipt of the employee's grievance. A copy of the written dispute and the response will also be forwarded to Human Resources.If the Department Director does not respond within five(5)working days,the employee shall consider the answer to be"grievance denied."The employee may initiate Step 3 at that time. Step 3: If the employee is dissatisfied with the Department Director's decision, he/she may submit a written request for a final determination by the City Administrator or his staff designee within five(5)working days of the receipt of the Department Head's response. The City Administrator shall review the matter in detail and give a binding written response based on the policies and procedures of the City within ten(10)working days of the receipt of the employee's grievance. Section 2.17 Safety and Health Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools, equipment and motor vehicles in connection with City business. Section 2.17.1 Supervisor Responsibilities 1. Promote a safe environment by providing training for safe work procedures, setting a personal example and fostering employee participation and input. 2.Ensure employee compliance with all safety rules and standards. 3.Provide all necessary safety equipment and ensure their proper use by employees. 4.Conduct frequent and thorough safety inspections of his or her area of authority. 5. Correct all hazardous conditions as quickly as possible and communicate these conditions to all affected employees. 6. Seek immediate and proper treatment for all employees when injuries occur. 7.Ensure accidents are reported and investigated in a proper and timely manner. Section 2.17.2 Employee Responsibilities 1.Comply with all safety rules and standards. 2. Perform in a reasonable and safe manner to assure maximum safety to themselves, their coworkers and the public. 3.Notify the supervisor of all unsafe conditions and assist them with the correction of the condition. 4. Report all accidents immediately to the supervisor and seek medical treatment, if necessary. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.17.3 Personal Protective Equipment The City provides all non-clerical and non-administrative personnel with appropriate personal protective gear, such as: rain gear,hard hats, liners, safety glasses and gloves. Each department will be responsible for all such supplies. Supervisors are responsible for ensuring proper personal protective equipment is worn by employees. Employees must wear all appropriate personal protective equipment when engaged in a work activity designated as hazardous. Employees in specified positions who wear glasses must wear approved safety glasses. Negligence in use of personal protective equipment could be cause for disciplinary action, and could also cause serious injury. The Department Head maintains a list of positions requiring safety glasses. Section 2.17.3.1 Hard Hats It is the policy of the City to require employees to wear hard hats at all times when in the field around construction and maintenance projects.As a minimum,however,hard hats shall be worn as follows: 1. During the operation of all equipment,including backhoe,loader and mower,street sweeper and ladder truck.When a ladder is being used,the ground person must wear a hard hat. 2. When working below ground level,such as in lift stations,ditches,etc. 3. When conditions warrant and/or when ordered to do so by a supervisor. 4. When working in a traveled right-of-way. 5. When inspecting construction sites. Section 2.17.3.2 Safety Shoes Safety shoes shall be worn whenever there is an opportunity for something to fall on an employee's foot. This includes all Public Works foremen, superintendents, and Local 150 employees.OSHA defines the criterion for safety footwear. Section 2.17.3.3 Safety Harness A safety harness shall be used when an employee enters a large clean-out, storm manhole,sewer manhole,wet well,catch basin or large pipe. Section 2.17.3.4 Safety Vest A high-visibility safety vest shall be worn when an employee is in a flagging position and/or when working in a traveled right-of-way, in accordance with the provisions set forth in the U.S. Department of Transportation Federal Highway Administration's Manual on Uniform Traffic Control Devices(MUTCD). Section 2.17.3.5 Safety Glasses Safety glasses shall be worn when there is exposure to eye hazards caused by flying particles, molten metal, liquid chemicals, acids or caustic liquids, chemical gases or vapors, electrical hazards,sharp or falling objects,or potentially injurious light radiation. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.17.3.6 Non-Compliance with Safety Requirements Failure to comply with mandatory requirements for wearing safety apparel and/or using safety equipment will result in disciplinary action, including termination for repetitive or gross violations. Section 2.17.4 Worker's Compensation All employees are covered by the Worker's Compensation and Occupational Disease Act, a program of industrial insurance to protect workers, their families, and dependents from loss due to an industrial accident or illness. The program provides for payment of medical bills, physical and vocational rehabilitation, and financial compensation while the worker is disabled—either temporarily or permanently—and unable to work. Section 2.17.4.1 Employee Injury/Accident Reporting Requirements Any employee suffering an injury or accident during the course of his/her employment is responsible for the following: 1. Report the accident and/or injury to his/her supervisor immediately. This should happen even if the injury does not warrant medical treatment. This is important because as soon as the supervisor becomes aware of the situation, the employee can receive treatment, if needed. The longer- untreated, the greater- the ..1...nee the . will get gees wer . If an accident is not reported and an injury develops at a later date, an extensive investigation may be required in order to determine compensability. Employees may be subject to discipline if injuries are not reported immediately. 2. Go to the Occupational/Health Clinic to receive treatment, if necessary. If the injury occurs outside the hours of 7:30 a.m.—8:30 p.m.,the employee may go to Rush Copley Emergency Room. 3. Adhere to drug and alcohol testing. 4. Tell Human Resources if he/she chooses to go to a doctor of his/her choice. 5. Complete the "Worker's Compensation Employee Injury - Employee's Report" (see Appendix F) within twenty-four (24) hours of the accident and forward it to the supervisor. 6. Update Human Resources personally after each doctor's visit. The employee must personally report to Human Resources to update them and also to give them any paperwork from the doctor.Human Resources will,in turn,notify the supervisor. 7. Instruct doctors,hospitals,physical therapists etc.to send the bills to Human Resources at the City,not the employee. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 8. Do not give the supervisor any doctor notes or bills. These must be given directly to Human Resources. If the injury or appointment occurs after 4:30 p.m. and before 8:00 a.m.,the employee must see Human Resources the following day. 9. Schedule all medical appointments and physical therapy at the earliest or latest time possible in the day so as to minimize disruption of work. If unable to schedule the appointments at an early or late hour,the employee is required to return to work after the appointment unless directed otherwise by the doctor.If directed otherwise by the doctor, the employee must have a doctor's note and personally give the note to Human Resources. 10.Keep all doctor and physical therapy appointments. If unable to do so, the employee is responsible for canceling and rescheduling the appointment and notifying Human Resources and his/her supervisor of the change. 11.Cooperate with the attending physician and with Human Resources and follow all requirements. Section 2.17.4.2 Supervisor Reporting Requirements 1. Convey the pertinent information to Human Resources immediately, especially if the employee needs medical treatment. A message may be left on voice mail if the accident occurs after hours. 2. Insist upon medical treatment, if warranted. All employees should be sent to the Occupational/Health Clinic. The supervisor may send the employee to the clinic even if he/she is not sure the employee is hurt. The l anger- ntr-e,.t„a the g ,,,4er- the ehanee the injttfy will get worse. 3. Drive the employee to the clinic if the employee is unable to do so. 4. Complete the "Workers Compensation Employee Injury — Supervisor's Report" (see Appendix G) within twenty-four (24) hours of the accident and forward it to Human Resources along with the Illinois Form 45: First Report of Injury. Notify Human Resources if this process will take longer than 24 hours. 5. Investigate the accident regardless of treatment being given. 6. Ensure the employee complies with this policy. If the employee attempts to give you the doctor's note,do not accept it,but instead send him/her to Human Resources. 7. Send any original timesheets directly to Human Resources if the employee has time charged to worker's compensation. Human Resources will be responsible for submitting the timesheet to Finance. Section 2.17.4.3 Human Resources Reporting Requirements 1. Complete and coordinate all appropriate paperwork to be submitted to the City's worker's compensation administrator. 2. Notify the employee if the accident is compensable under worker's compensation. 3. Keep the supervisor informed of the status of the employee. 4. Discuss with the supervisor whether transitional duty is available for employees with restrictions,and what work the employee can or cannot perform. 5. Monitor the progress of the injured employee. 6. Be proactive so the employee can return to work with no restrictions as soon as possible. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.17.5 Work Related Injury Compliance In the event of a work-related injury, employees should adhere to the rules listed below. Non- compliance with this procedure may affect worker's compensation benefit. Section 2.17.5.1 Appointments and Follow Up Employees must let Human Resources know when they have a doctor's or physical therapy appointment scheduled. Immediately following each doctor's visit or physical therapy appointment,they must personally update Human Resources and bring in the paperwork. Section 2.17.5.2 Transitional Duty If an employee has been released to work with restrictions, he/she must be available for transitional duty as ordered by a supervisor or the Human Resources Division when work becomes available, even for periodic limited duty projects. Human Resources will attempt to provide employees with one(1)business day advance notice.If an employee is called in to work and is unavailable to work for any reason other than a doctor's appointment, he/she will be charged vacation time for those hours. In addition,when taking a vacation, employees must let Human Resources know.Employees will then be charged vacation time. Section 2.17.5.3 Case Management The Worker's Compensation Administrator may assign a case manager.A case manager is a registered nurse who acts as a liaison between the employee and the Human Resources Manager. The case manager may accompany the employee to all doctor's appointments. This will allow for a more expedient and safe return to work. Section 2.17.5.4 Paycheck and Benefits The Human Resources Division will process worker's compensation checks during the regular payroll schedule. Union employees must also pay union dues, unless a withdrawal card has been submitted to Human Resources. If the employee accepts worker's compensation benefits, they will receive 2/3 pay as outlined within the Worker's Compensation and Occupational Disease Act. The employee has the option to supplement the worker's compensation pay with accrued time off. Section 2.17.5.5 Accrual of Time Employees will accrue vacation or sick time while they are not working. After an employee returns to his/her regular position on a full-time basis,Human Resources will reinstate up to eight(8)pay periods of vacation time. Section 2.17.5.6 Medical Bills --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Employee should instruct the doctor(s) to mail all bills to Human Resources. If any employee receives any medical bills at home, he/she should bring them to Human Resources right away so that they will be paid. Section 2.17.5.7 Released to Work Once an employee has been released to return to his/her regular position, Human Resources may request an additional doctor's appointment or functional capacity evaluation. Section 2.17.6 Transitional Duty Transitional duty will be available to any employee who has restrictions due to work-related or non-work-related injury or illness, provided there is appropriate work available. This temporary job placement must meet the physical restrictions that the physician has assigned to the injured employee. Section 2.17.6.1 Physician Certification If an employee becomes injured and receives doctor's treatment (either at the Occupational/Health Clinic or from his own physician), he/she may be eligible for transitional duty. To be considered for transitional duty, the employee must present a note from the Occupational/Health Clinic or his/her physician.The physician should review the employee's job description prior to writing this note.The note should state: 1. Length of time that the employee is to remain on restricted duty. 2. Exact nature of the work that the employee can and cannot perform. This should include specific duties and weight limitations,if applicable. 3. Date of the next scheduled re-examination to determine any change in the employee's physical status. The above-mentioned information must be provided in writing after each examination. Upon return from an examination, the employee must submit the physician's note to Human Resources. The doctor's office may also call in or fax the restrictions. The Human Resources Division, in conjunction with the supervisor, will determine if transitional duty is available. If it is determined that transitional duty is not available in his/her department,HR will notify all City departments to see if anyone may be able to accommodate the employee's restrictions. If it is determined that transitional duty is not available, the employee will not be allowed to work. If transitional duty is available, or becomes available at a later time due to changes in tasks, personnel, or the employee's restrictions, the employee with a work-related injury/illness will be required to report to work at a date and time determined by the City. If transitional duty is available, the employee with a non-work-related injury/illness will have the option to report to work or continue to be off work and use benefit time. Section 2.17.6.2 Transitional Duty Time Limitations/Restrictions Transitional duty shall be determined on a case-by-case basis and depends on the employee's restrictions and work availability. Transitional duty is not guaranteed.Normally, it will not last for more than thirty(30)calendar days from the initial date of release for transitional duty unless there has been an improvement in the employee's condition. If there is an --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 improvement in the employee's condition during the first thirty(30)calendar days of transitional duty,the employee may receive up to an additional(30)days of transitional duty from the date of the improvement.It shall only be allowed if it does not exacerbate the employee's injury.While on transitional duty, employees will not be allowed to work overtime unless it is an emergency situation. The duties given shall be legitimate and productive work, and not "manufactured" or "busy" work and may be tasks the employee has never performed before. Employees may be offered transitional duty work intermittently or as needed by the City. Section 2.17.7 Accommodation Hearing In the event an employee has been given permanent restrictions due to either a work-related or non-work-related injury, an accommodation hearing will be held to determine if the City can accommodate the restriction(s). The meeting will consist of the employee, the employee's supervisor and Department Head,and Human Resources. During the meeting, the job description will be reviewed and the employee will have an opportunity to request any specific changes to be made in order to accommodate him/her, such as purchasing a piece of equipment. Due to fiscal and/or personnel concerns, reasonable accommodations may be granted in whole, partially or not at all based on the reasonableness of the accommodation. Human Resources will inform the employee in writing of the City's decision. SetionSection 2.17.8 Use of City-Owned Motor Vehicles The City may provide vehicles for business use, to allow employees to drive on city business, and to reimburse employees for business use of personal vehicles according to the guidelines. An employee who holds a valid driver's license, when authorized by a Department Head, may operate a city vehicle. At the start of the annual fiscal year, employees will be subjected to an audit of their driver's license status via the Secretary of State. Any employee whose driver's license is revoked or suspended while employed with the City is required to notify their department head within 24 hours of the incident. Those individuals whose job description includes a valid driver's license requirement and fail to meet that requirement may be relieved of their duties without pay at the discretion of the City Administrator. Section 2.17.8.1 Vehicle Guidelines If it is more efficient in terms of productive use of time to have authorized rest periods taken in the field or the job site, it is permissible to use city vehicles to pick-up meals for employees. If an employee is working in an area away from his or her base location, and it is more convenient and less time consuming to eat lunch in that area, the employee may take the city vehicle to a nearby restaurant(or to his or her home if it is in the area) rather than returning to the base location,subject to supervisor approval. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 A city vehicle also may be used for attending professional or governmental association meetings and luncheon meetings,which directly benefit the United City of Yorkville. Section 2.17.8.2 Take Home Vehicles A vehicle may be taken home at night providing one of the following criteria are met and it is approved by the Department Head: 1. The nature of duties is such that the employee is subject to be routinely called out on an emergency or other extra duty outside normal working hours. 2. If it is necessary for the employee to have a car to protect the safety, health, or welfare of the citizens of Yorkville. 3. When the employee is required to attend an official meeting or conference on the City's behalf. The following regulations relate to take home vehicles: 1. When permission is granted for a city vehicle to be driven home,the vehicle shall be stored off the street. 2. Each employee authorized to drive a city vehicle home shall make the vehicle available for emergency use whenever he or she is out of the City or unavailable for service for other reasons. 3. Personal use of city vehicles is subject to withholding tax, as required by IRS regulations. 4. Permission may not be granted for a city vehicle to be driven home more than 10 miles from City limits. Section 2.17.8.3 Regulations Relating to Vehicle Use 1. Each city vehicle shall be assigned to a specific individual, whenever possible, for purposes of responsibility, and for assurance of proper maintenance. All vehicles so assigned will be for the sole purpose of allowing city personnel to carry out their job responsibilities during normal working hours. 2. Operators of city vehicles shall conduct a routine inspection of the vehicle to include but not to be limited to the following: headlights and tail lights, seat belts, horn, windshield wipers, tire,brakes, turn signals, and a weekly inspection of oil, battery, water,and appearance. 3. Vehicles should be kept neat inside and outside, and every precaution must be taken to prevent debris from being blown or falling off trucks or from being discarded by vehicle occupants. Vehicle windows shall be closed and doors locked when not in use. 4. All city vehicles should be driven in a safe, courteous manner. Violations of traffic laws by a city employee while driving on city business are subject to review by the proper authorities for disciplinary action in addition to normal law enforcement procedures.The driver of a city vehicle is responsible at all times for not only the safe operation of the vehicle,but for the safe and lawful condition of the vehicle itself.All persons shall use the safety belt restraining system while operating or riding as a passenger in the vehicle while the vehicle is in motion. Faulty operation of a vehicle --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 shall be immediately reported to the fleet foreman who shall issue a work order for repair. 5. City employees may not operate any vehicle for which they do not have a valid Illinois license for the intended use and type of vehicle being driven. It is the responsibility of the employee to procure the proper license. 6. City employees who are authorized to take city vehicles home at night may transport other city employees so long as a reasonably direct route between the work station and residence of the employee authorized to drive the city vehicle is maintained. 7. Employees shall not allow members of their family or their friends to drive city vehicles. 8. Abuse of vehicle privileges may result in disciplinary action up to and including termination. Section 2.17.8.4 Reimbursement for Personally-Owned Vehicle Use Employees approved by their department to operate a personally owned vehicle (POV) will receive the IRS per-mile standard. Section 2.17.9 Collision Investigation Involving City Employees If, while operating a city vehicle or a privately owned vehicle in the performance of official duties, an employee is involved in an accident resulting in personal injury or property damage, the operator shall cause the following reporting and investigative procedures to occur. Section 2.17.9.1 Vehicle Accident Reporting Requirements—Employee 1. Contact 911,a police report is required to send to insurance. 2. Report the accident and/or injury to his/her supervisor immediately. This should happen even if the vehicle does not need immediate repair. 3. Complete the "Vehicle Accident Report" (Appendix H) and immediately return it to the supervisor. Section 2.17.9.2 Vehicle Accident Reporting Requirements—Supervisor 1. Convey the pertinent information to the Finance Department immediately,especially if the vehicle has substantial damage or the party has incurred injury. 2. Approve and sign the "Vehicle Accident Report" (Appendix H) that the driver completes. Complete the "Supervisor's Vehicle Accident Investigation Report" (Appendix I and forward both reports with the police report to the Finance Department within 24 hours of the accident. Notify the Finance Department if more time is required. Section 2.17.9.3 Investigation Procedure 1. Request that all parties and properties concerned remain at the scene of the accident, if possible,until a law enforcement representative has released them. 2. All collisions involving city vehicles or persons on duty and actively engaged in city business will be investigated by a police agency. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 3. If occurring outside the United City of Yorkville,the collision will be investigated by the police agency having jurisdiction. 4. If occurring within the United City of Yorkville and involving property damage or a minor(non-hospitalizing)injury,the collision will be investigated by the United City of Yorkville Police Department. 5. If occurring within the City and the collision results in a fatality or injury requiring immediate hospitalization of any party,the accident will be investigated by an outside authority. Selection of an outside authority will be handled by the United City of Yorkville Police Department at the scene. Section 2.17.9.4 Employee Statements Employee/operators shall refrain from making statements regarding the accident with anyone other than the investigating law enforcement representative, appropriate City officials, and representatives of his or her own insurance company, if the employee's privately owned vehicle is involved. Statements made to investigating authorities should be confined to factual observations. Section 2.17.10 Emergency Conditions City offices and activities shall remain open and in operation during established working hours. All employees should make every attempt to report for work on a timely basis. If employees are unable to report to work,the following criteria shall apply: 1. The employee is responsible for contacting his/her supervisor or Department Head by telephone to indicate anticipated absence from work or late arrival to work and the reason. 2. If an employee is unable to report to work, the absence may be charged as vacation or ersonalleave. -h leave cannot be used to off-set absenee from work for- ses for ethef th Comment[M09]:Deleted accordingly. Comment[A10]:I don't understand this Section 2.17.10.1 Closing City Offices statement. The City Administrator shall be authorized to close city offices to protect the safety and welfare of city employees. In this event, employees may use vacation or personal leave to compensate for hours not worked. It shall be at the City Administrator's discretion whether specific employees will be allowed to work from home or another location. Section 2.18 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs, alcohol, unauthorized firearms, explosives, or other improper materials. To this end, the City prohibits the possession, sale,transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Section 2.18.1 Administrative Inspections --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Desks, lockers and other storage devices may be provided for the empleyeesemplo}ees' convenience, but remain the sole property of the City. The City also reserves the right to conduct searches and inspections of City-provided vehicles, equipment, materials, such as boxes, thermoses, briefcases, desks, computer files, computers, computer disk, cabinets, file drawers, desk, lockers, or packages without notice. Anyone who refuses to allow a search of the City-provided property listed above submit to or who is found in possession of prohibited articles will be subject to disciplinary action, up to and including dismissal. Accordingly, the City Administrator or Chief of Police or their designee may conduct the inspection with or without prior notice. All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. The City is not responsible for loss of or damage to personal property on the job. Section 2.18.2 Criminal Inspections/Searches When a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately. The local police will determine if an inspection is warranted and conduct such inspection. Only law enforcement personnel shall conduct such inspection. Any abuse of this provision within the employee manual by any employee shall be subject to disciplinary action up to termination. Section 2.19 Nepotism Section 2.19.1 Prohibition on Employing the Spouse/Relatives of Department Heads/Elected Officials/Paid Appointed Officers(Anti-Nepotism) a. It shall be the policy of the City that it shall not employ the spouse or a relative of the following Department Heads, Elected Officials, or Paid Appointed Officers: Mayor, Aldermen, Clerk, Treasurer, City Administrator, Chief of Police, Director of Parks and Recreation, Director of Finance, City Engineer, Director of Public Works, Building and Zoning Officer, City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within the same categories. b. This policy restricting employment of certain spouses and relatives shall not apply to any prohibited relationships existing on the date of passage of this provision. Section 2.19.2 Spouse/Relatives of Department Heads/Elected Officials a. The employment of a spouse or a relative of any Department Head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. The City Administrator is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Section 2.19.3 Relatives of All Employees --90-- ATTORNEY REVIEWED-DRAFT EMPLOYEE MANUAL 04-16-12 a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step- relatives,within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty,actual or implied,based on family relations. b. The employment of a relative of any full-time City employee,in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment,every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer, the City Administrator will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on,but are not limited to, such factors as the grade of each affected employee's position,the availability of openings for which the affected employees are qualified,and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. f. The Mayor or his designee is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the Mayor to ensure compliance with applicable federal, state and local laws. Section 2.20 Dissemination of Information Policy Title 1,Chapter 5,Section 5 of the City code outlines the Dissemination of Information Policy: A. Realizing that it is in the best interest of a municipality to have informed representatives making decisions based on all available information, and that it is in the best interest of a municipality to have an informed electorate,the following have been enacted: 1. The aldermen of the united-United eify-City of Yorkville, together and independently, have the right to request and receive existing information relating to all areas of city business from any appropriate city official or appropriate employee. Such information should be received by the alderman or aldermen making the request within five (5) working days after the request has been made. 2. Any employee,official or department head who refuses to comply with the request for information,or willfully obstructs or retards the dissemination of such information,will be found to be derelict in his or her duties,and may face disciplinary action or termination. 3. The corporate authorities as a body have the sole right to determine what information will be made available to the public, based on the Illinois freedom of information act as interpreted by the attorney general of the state of Illinois. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 2.21 Use of Telephones Section 2.21.1 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees maybe required to pay for any non-city business calls they make which are charged to the City. This policy is subject to change,as the City deems necessary. Section 2.21.2 Cell Phone Policy This policy is intended to provide guidelines for the proper use of cellular telephones. Cellular telephones are provided to employees as business needs indicate. City employees who have been issued a city cell phone are advised that all calls made to or from the city cell phone can be subject to a Freedom of Information Act review by the public. There should be no expectation of privacy. Section 2.21.2.1 Procedure If a Director determines that an employee needs a cellular telephone or an upgrade to an existing cellular telephone, a detailed written request must be submitted to the Finance Director as part of the requisition process. This request must include: a. The estimate of the annual cost and where the expense is budgeted. b. The reason for the request,and whether it will enhance emergency response, employee safety,or work efficiency. c. The adequacy of the present system of communication,and if a cellular telephone is the most appropriate and economical choice. d. How much time the user spends in the field each day. e. How frequently the cellular telephone will be used. Section 2.21.2.2 Allotted Minutes The maximum authorized number of minutes per person is as follows: Department Heads and Elected Officials 1,000 minutes Foremen,Managers,Police Personnel&Supervisors 750 minutes All other employees 400 minutes This is to be used as a general guide and may change depending upon the City's vendor and/or the City's needs. Section 2.21.2.3 Eligibility Criteria Employees eligible for assignment of City-owned cellular telephones are those designated by the City Administrator and/or the Chief of Police,including(but not limited to): --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 1. Employees who are frequently in a vehicle,if the individual must conduct City business by the telephone while in the field, and it can be shown that cost savings and customer service efficiently will be realized through the use of such devices; 2. Employees who have a critical need to maintain accessibility with other department directors, City management staff and public officials, in order to insure uninterrupted customer services and/or the integrity of the City; 3. Public safety positions, as determined by the Chief of Police, as necessary to provide immediate and direct telephone communications with citizens, outside agencies cooperating in operations, or other resource entities outside of City government, and to provide for communications which may be inappropriate for mobile radios; 4. Department Heads and employees who have responsibility for responding to public safety incidents in the field. Section 2.21.2.4 Employee Responsibilities Employees have the responsibility to use all City equipment and contracted equipment with prudence and reasonable care. While driving a vehicle, employees should make every effort not to make outgoing calls or answer a phone if it will prohibit them from operating a vehicle in a safe manner. Employees will be allowed to review the invoices for the cellular phone assigned to them and be prepared to verify the calls listed on the invoice. Employees will reimburse the City for all charges determined to be inappropriate by the Department Head, Finance Director or City Administrator. Reimbursements shall be made within 30 days of receipt of invoice by the department at the overage rate of the approved City's vendor. Section 2.21.2.5 Department Head Responsibilities Department Heads will receive a copy of the cellular telephone invoice each month. It is the department head's responsibility to review all cellular telephone invoices on a regular basis to insure that cellular telephones are used appropriately and that the City is reimbursed for calls that cannot be identified as official use. Any misuse of cellular telephones assigned to their department should be addressed immediately upon discovery. An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination as stated in section 5 of the employee manual. Section 2.21.2.6 Repairs and Replacements of Equipment If there is a potential that equipment may be lost or damaged,the employee is responsible for making reasonable accommodations to protect the equipment. City provided cellular telephone equipment will be repaired or replaced according to one of the following: --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 1. Cellular telephone equipment that requires repair or replacement due to normal wear and tear,damage as a result of City job related duties or responsibilities or a situation outside the control of the employee will be repaired or replaced at the expense of the City. The employee must have made a reasonable accommodation to protect this equipment. 2. Cellular equipment that requires repair or replacement due to employee negligence,including but not limited to: misuse,abuse, carelessness,misplacement,will be repaired or replaced at the expense of the City,however this will be subject to corrective action as determined by the department director or designee. Section 2.21.2.7 Termination Upon termination, the employee is to return his/her cellular telephone as well as any accessories to the City. The City issued telephone number is the property of the City'ls and shall remain under the City's ownership. ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 SECTION 3 DIRECT COMPENSATION Section 3.1 Regular Hours of Work Section 3.1.1 Workday hours and lunch breaks All non-exempt employees shall be scheduled for an eight and half(8.5) hour workday which includes an unpaid lunch break, except sworn police officers whose workday will be determined by the Chief of Police. Lunch breaks for all City administrative offices shall be scheduled not to disrupt City services. Approved hours of work are as follows,and shall be chosen by the employee with the consent of the department head: 1. 8:00 a.m.to 4:30 pm with 1/2 hour unpaid lunch break between 10:00 am and 3:00 pm 2. 7:30 a.m.to 4:30 with 1 hour unpaid lunch break between 10:00 am and 3:00 pm. 3. Public Works,Parks,Engineering and Recreation field employees shall have approved hours of work as set by the Department Head and approved by Human Resources. Requests for hours of work other than those listed above will be at the discretion of the department head,with the consent of the Human Resources Manager and the City Administrator. Section 3.1.2 Work Schedule The work week shall consist of forty (40) hours per week for all City non-exempt full time employees. The Department Head shall determine the length of the shift and starting time providing there is no disruption to City services. Furthermore, the Mayor and City Council shall determine the hours of operations for all City administrative services. Section 3.2 Shift Changes All employees shall normally be given fourteen (14) days notice of any changes in regular working hours,except in cases of emergency,or by mutual consent of employee and Department Head. Section 3.3 Payroll Administration All salaried,hourly, and part-time personnel shall be paid biweekly. Up to a one-week delay in payment may be in effect for regular and overtime hours. Further payroll and reimbursement policy details are as follows: a. Paychecks will be issued no later than 12:00 p.m.on payday. b. All full-time employees with health insurance coverage will have health insurance employee contributions withheld from each paycheck,in an amount to be determined annually by a vote of the City Council. c. All voluntary benefits (i.e. life insurance, 457 deferred compensation, etc.) will be withheld from the paycheck on a schedule to be determined at time of enrollment. d. Department Heads or their designee shall distribute payroll checks. e. Hourly pay is defined as base pay plus all longevity stipends. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 3.4 Callback Pay All full-time, non-exempt employees covered by this Personnel Policy who are called back to work after having left after a full scheduled work day shall receive a minimum of two(2)hours work at time and one half pay. A call back is defined as an assignment of work that does not immediately precede or follow an employee's regularly scheduled work hours. Department Heads do not receive overtime pay,but may take time earned,when the demands of the position allow them to do so,with the approval of the City Administrator or Mayor (depending on the direct supervisor of the Department Head). Employees called in to work on a scheduled floating holiday or vacation day shall receive a minimum of two(2)hours work at time and one half pay. Section 3.5 Overtime Scheduling Time worked in excess of the established regular workweek hours constitutes overtime work. Before performing any overtime work the employee must receive approval from their supervisor or Department Head. Section 3.6 Overtime Pay Overtime pay shall be considered that time worked which is more than a full-time employee's normally scheduled workday or forty(40)hours per week. Overtime pay shall be paid at the rate of one and one-half times the hourly rate,determined by dividing the annual salary by 2,080 hours. All full time, non-exempt employees will be compensated for all hours worked as described within their job description and duties as authorized, which means no employee shall work as an independent contractor or receive a stipend for hours worked except as authorized as an appointed position. Employees shall be duly compensated under the FLSA for hours worked;however employees may be subject to discipline for performing unauthorized work. Section 3.7 Compensation Time The City encourages the use of compensatory time,provided the net result is a saving of wage expenditures. Compensation time for non-exempt employees is earned at the rate of 1.5 hours for each hour of overtime worked. All non-exempt, full-time employees (at their discretion and with their Department Head's approval), shall be allowed to take compensation time. This is in lieu of any overtime hours worked for which an employee waives overtime pay.An employee is allowed to use compensation time by the hour and/or day provided compensation time is earned and overtime is waived before requesting compensation time, sworn full-time employees may take compensation time, as outlined in their police collective bargaining agreement There is a cap of 120 hours of compensatory time that may be accrued for all non-exempt employees. The City reserves the right to require employees to use compensatory time or to "cash out" accrued hours except forty (40) hours at any time with a thirty (30) day written notice to their Department Head. Upon termination of employment,the employee will receive cash compensation for any accrued comp time remaining. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 The City will honor an employee's request to use comp time within a reasonable period of time following the proper request, so long as the use of the comp time will not "unduly disrupt" the City's operations. Section 3.8 Public Works On Call Employees will be required for"On Call"duties to maintain the city public infrastructure during all weekends and City holidays.They shall be expected to check pumps and perform other such work as may be directed from time to time. The employee shall check the status of the wells, pumps, and lift stations approximately 7: 00 a.m. and wells again at approximately 4:00 p.m. for which they shall receive a minimum of two hours pay at the overtime rate.Personnel so selected for"On Call"duty shall be available for emergencies unless other arrangements are made between employees. Any such arrangements made shall require notification to the Department Head. Section 3.9 Flex Time Department Heads may, at their discretion, allow employees to flex their schedule during the week so long as service levels are not negatively impacted.Any non-exempt employee who flexes their hours must do so in the same work week; hours can netcannot be "banked" as straight time for future use.Non-exempt employees working over 40 hours in one week will be compensated at 1.5 times their regular hourly rate as stipulated in the Fair Labor Standards Act. Section 3.10 Longevity Pay Longevity stipend will be made to all full-time, non bargaining employees based on the below schedule and continuous years of service. This stipend is added to the annual salary for non-exempt employees and exempt employees will receive the stipend on the I" pay period of the employee's anniversary of date of hire. After 6 years,but less than 9 years $ 750 per year After 9 years,but less than 14 years $1000 per year After 14 years,but less than 20 years $1250 per year After 20 years,but less than 25 years $1500 per year After 25 years $2000 per year Section 3.11 Performance Evaluations and Pay Adjustments Section 3.11.1 Employee Performance Evaluations At a minimum,yearly performance reviews shall be made of the employee's work performance by the Department Heads,and reported to Human Resources and their immediate supervisor by April I" of each year. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Evaluations shall be made on standardized forms as provided by Human Resources, and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Probationary employees are required to receive performance evaluations at the 90-day mark and the end of their probationary period. Section 3.11.2 Pay Adjustments Wages for all City employees shall be reviewed by April 15`of each year. Any adjustments in pay shall be granted at this time,to be effective with the first payroll of the following fiscal year and subject to the City budget(May 1). This is not meant to imply that raises shall automatically be granted. Wages and benefits, directly related to their respective departments, is an addendum to this Personnel Policy. This addendum may be updated from time to time to reflect City Council approved adjustments. A new employee hired within six(6)months before a wage increase may not be eligible for such wage increase until satisfactory completion of the probationary period. After the probationary period, employee shall be given a review and wage increase calculated in a commensurate and pro-rated format as the wage increase given most recently to City employees. Said wage increase will not be retroactively applied from the date of the wage increase,but will be in effect going forward from the end of the probationary period. Any employee hired more than six (6) months before a wage increase shall be eligible for the wage increase,pro-rata. ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 SECTION 4 EMPLOYMENT BENEFITS Section 4.1 Vacation Leave 1. Employment anniversary dates shall govern the number of vacation days allowed. 2. Full-time employees are entitled to the following vacation time based on continuous and completed years of service, depending on status, unless otherwise approved by the Mayor and City Council. Non-exempt employees Years of Service Completed Vacation Time Credited 6 months 40 hours 1 year 40 hours 2,3,4 80 hours per year 5,6,7,8,9 120 hours per year 10, 11, 12, 13, 14 160 hours per year 15+ 200 hours per ear Exempt employees Years of Service Completed Vacation Time Credited 6 months 40 hours 1 year 80 hours 2,3,4 120 hours per year 5,6,7,8,9 160 hours per year 10+ 200 hours per ear 3. Employees who have accumulated eighty (80) or more hours vacation may take up to forty (40) hours vacation as pay per year, subject to the approval of the Department Head. Vacation payouts must be requested in writing by the employee to the Department Head for authorization or denial. 4. Vacations are normally requested in forty (40) hour increments. Smaller increments of vacation leave may be taken with the approval of the Department Head.All requests must be submitted at least fourteen(14)days in advance and approved by the Department Head.Any vacation request submitted for the calendar year by February 28th will be approved based on seniority and scheduling to provide essential services. When the vacation leave request is approved the employee has reserved his right to his leave;however, all leaves are subject to review and/or cancellation for major emergencies or extreme circumstances, which may cause a personnel shortage. 5. Upon the employee's anniversary date, a maximum of forty (40) hours of unused vacation time may be carried over into the next year. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 6. Upon termination of employment,the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date, based upon the employee's vacation time determined by length of employment. Section 4.2 Holiday Leave Holiday pay shall be paid to all full-time employees. All employees shall receive their normal rate of pay with the day off. This is not intended to imply they shall receive any additional pay,but only the pay they would have received had they worked the day as a normal workday. All employees covered by a collective bargaining agreement will be covered as outlined in the collective bargaining agreement. Public Works employees called in to work on a City-recognized holiday shall receive double pay for the number of hours worked. This means that an Employee shall receive his holiday pay, plus double time pay for hours worked. The following twelve(12)holidays shall be observed: New Years Day Labor Da Martin Luther King,Jr.'s Birthday Veteran's Da President's Day Thanksgiving Da Good Friday Day after Thanksgiving Da Memorial Day Christmas Eve Da Independence Day Christmas Da Besides the twelve (12) holidays listed, all employees shall receive two (2) floating holidays, which cannot be accumulated if not taken. Department Head's approval must be obtained before taking the floating holidays. Section 4.3 Sick Leave Section 4.3.1 Purpose,Allowance,and Accumulation Sick leave is considered a privilege and not a right to be used at the employee's discretion for personal business. Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time to time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees to work while sick. An employee who is unable to work by reason of a non-duty related illness, injury, or disability as contained herein may take sick leave. Additionally, employees may take sick leave for doctor,dental and vision appointments,and illness of immediate family member requiring the presence of the employee as the primary care giver (includes parents, in-laws, children, spouse, siblings, grandparents and grandchildren or at the Department Head's discretion). Full-time employees shall accrue eight (8) sick leave hours per month to a maximum accrual of 960 hours. Whenever possible,medical appointments should be scheduled in a timely manner in order to minimize the employee's absence from work. Section 4.3.2 Medical Verification --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 If an employee uses three (3) consecutive sick leave days,the city will require the employee to provide a medical verification of illness statement from their physician. For any other use of sick leave, the City may require the employee to provide verification of illness. Section 4.3.3 Sick Leave Utilization Sick leave may be utilized only for the purposes as stated in the first paragraph of this section. Employees utilizing paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees will use accrued sick leave in reverse accrual order. Thus,when an employee uses a sick leave hour,the last sick leave hour earned is removed from his accumulated sick leave. Excessive absenteeism,without medical verification,may result in disciplinary action,up to and including immediate termination of employment. "Excessive" shall be defined as those absences occurring more than two (2) times per month (i.e. two consecutive days absent from work would be considered as on(1) occurrence). Absent employees who have exhausted their accumulated sick leave shall not be compensated for further absences. Section 4.3.4 Unused Sick Leave On May 15 of each year, an employee who has used less than the sick leave he has accumulated in the immediately preceding fiscal year(May 1 through April 30)will be asked if he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty(50%)percent of his regular rate of pay as determined on April 15th for each sick hour sold back. The number of sick leave hours for which an employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees electing to sell back their sick leave will be paid to them by June 15th An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund, who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than ten(10)years shall be paid for all unused sick leave at fifty(50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. Section 4.3.5 Sick Leave Donation Policy In recognition of the financial hardship that an extended, catastrophic illness can cause employees,the City is willing to facilitate the voluntary donation of sick leave among employees. If an employee voluntarily requests that the City transfer a portion of that employee's accrued sick time to an employee with a catastrophic illness, the City will facilitate that transfer. Such a request may be submitted in writing to Human Resources for processing. The name of the donor will be kept anonymous. An employee seeking to donate sick leave will be required to retain 30 days of sick leave time, but is not otherwise limited in the amount of sick leave time the employee can donate. An employee who receives donations of sick time from other employees will only be allowed to use that sick time when the employee has otherwise exhausted all accrued time off. Prior to approving the use of donated sick time and consistent with the City's sick leave policy, the City may require that the employee who receives donated sick time submit medical documentation supporting the continued use of sick time. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 4.4 Reporting of Absences All Department Heads shall keep an accurate account of any employee absences including their own. Arriving and reporting to work regularly and on time is one of the employee's prime responsibilities. Failure to be on the job when scheduled reduces the efficiency of the City. Illness should be reported to the employee's immediate supervisor one (1) hour before the start of the employee's shift.Failure to secure proper permission for the use of personal days and/or sick hours or to report illness on time may result in full loss of pay for the hours involved for non-exempt employees. Exempt employees should apprise their immediate supervisor if they will not be present during normal business hours. Section 4.5 Duty-related Illness of Leave In the event of a work-related accident or death that occurs while on the job, all employees are eligible for worker's compensation as provided by law. Employees covered by a collective bargaining agreement should consult the relevant agreement for additional information. The Department Head may consider a light duty program for any employee who has a medical release to return to limited duty. Section 4.6 Emergency and Bereavement Leave Time away from the job due to emergencies will be granted at the discretion of the Department Head. The Department Head shall make the decision whether non-exempt employees shall receive paid or unpaid time off,or shall be required to make up missed time. Exempt or Supervisory employees shall be permitted to take emergency leave at the discretion of the Mayor or City Administrator or his/her designee,and where the need for leave is a day or more,the City may,at its discretion,designate such leave as unpaid leave time. Emergency time off for bereavement will only be allowed in the case of death of an immediate family member,(mother,father,brother,sister,child,spouse,mother-in-law, father-in-law),or in special cases as approved by Department Head. These days are separate from floating holidays and sick hours. Section 4.7 Uniformed Services Employment and Reemployment Rights Act The City will provide for leaves for uniformed or military service in accordance with the requirements of state and federal laws. If an employee needs to take leave for uniformed or military service, they should submit a copy of their orders along with their request for leave as soon as they become aware of the need for leave. Please contact the City Administrator for further details about the uniformed or military leave rights. These provisions apply to all Illinois employers, including public employers. Furthermore, employees who are members of the reservists — either in the U.S. Armed Services or in the Illinois National Guard— are entitled to the following benefits (under Illinois Law) when mobilized to active military duty by presidential order: • Continuing compensation(minus the amount of the employee's base pay for military service)for the entire period of active military service;and • Continuing health insurance and other benefits the employee was receiving or accruing at the time the employee entered military service. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 4.8 Hlinois Family Military Leave Act Employees who are the spouse or parent of a person called to military service lasting longer than 30 days shall be provided up to 30 days of unpaid family military leave during the time federal or State deployment orders are in effect. The employee shall give at least 14 days notice of the intended date upon which the family military leave will commence if the leave will consist of 5 or more consecutive work days. Employees taking leave for less than 5 days shall give advance notice as is practicable. An employee shall not take leave as provided under this Act unless he or she has first exhausted all accrued vacation leave, personal leave, and compensatory leave. Only employees who have been employed by the City for at least 12 months and who have worked at least 1,250 hours during the 12- month period immediately preceding the commencement of leave protected under this Act. (820 ILCS 1511) Section 4.9 Jury Duty Leave �mployees shall be granted leave with pay when required to be absent from work for jury duty. Employees are expected to contact their immediate supervisor and report to work when they are excused from jury service,temporarily or finally. Any payment re eivea by the employee f ufy dul-v shall he i to the City because the employee is reeeiving their fall pay while on jtn=),da4y The City shall Comment[All]:Because jury duty leave is paid, continue to pay the employee his full wages for up to ten(10)business days.Any payment received by 1 advise that the City limit the number of days for which an employee will be paid. Most commonly, the employee during that time shall be given to the City. these types ofpolicies provide up to to days'pay for jury duty. Otherwise,if an employee is selected for a jury in a particularly large case(for example the Section 4.10 Time Off for Voting Blagoyovich trial,the City could find itself paying full pay to an employee for several weeks or months. Every employee who is entitled to vote at a general or special election is entitled,after giving notice,to two hours off work to vote,provided that the employee's working hours begin less than 2 hours after the opening of the polls and endless than 2 hours before the closing of the polls. (10 ILCS 5/17-15) Section 4.11 Unpaid Discretionary Leave In addition to the leaves described above, regular full-time employees who have completed at least twelve(12)months of continuous service and are in good standing may request a leave of absence. The following conditions and procedures apply to any leave of absence not covered by FMLA,unless otherwise required by applicable law. Leave of absence request shall be presented to the department head in writing by the employee. The request shall be reviewed and approved or denied by the City Administrator. If approved, the employee will be required to exhaust all applicable accrued paid time off prior to moving to an unpaid leave. For instance, if an employee is approved for an unpaid discretionary leave that is not medical related,they will not be required to exhaust sick-time prior to the unpaid leave.While on leave if the employee should choose they will be placed on COBRA coverage to continue their health insurance benefit and will be required to pay the full premium. Failure to pay the premium within 30 days of the due date will terminate coverage. Time spent on extended leaves of absence may not be counted as creditable service. Length of service shall not accrue for an employee --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 who is on an approved leave of absence but will begin to accrue again when the employee returns to work on a pay status. Leaves of absence will generally not be extended beyond twelve (12) months from the actual start date of the leave. Employees on a leave who do not return to work on or before the expiration of the twelve(12)month period will be terminated from employment with the City. Employees wishing to take such leaves of absence must realize that reinstatement to their former position is not guaranteed. However,if the position is still in existence and is vacant at the conclusion of the period,the employee may resume his/her same status therein subject to the approval of the City Administrator.If the position no longer exists the employee will be encourage to apply for an open positions. Section 4.12 Employee Benefits Information All employees will be required to notify the employer of any changes in address, family status, or other personal information.Notification of a change in family status must be accompanied by legal documentation(i.e. birth certificate,marriage license,divorce decree, etc.)within 30 days of change in order for benefits to be changed. Section 4.13 Health and Life Insurance Coverage All full-time employees are covered under the City's health, dental, and vision insurance plan. There is a 30-day waiting period before new employees are eligible for coverage. After completion of the waiting period, insurance shall begin on the first day eligible as determined by the health insurance policy then in effect. The City agrees to pay the premium thereafter for employees and their dependents, except for the monthly participation fee by the employee and the City reserves the right to change the monthly participation fee. The City will make every effort to provide employees with a forty-five (45) day written notice of any proposed change. The City shall provide life insurance for full-time and eligible part-time employees, in the amount of$50,000. Spouses will be insured at$5,000 and dependents at$2,000. Summary plan descriptions (SPD's), which explain coverage of your health and life insurance benefits in greater detail are available from the Human Resources Manager. The actual plan documents, which are available by making a written request to the Human Resources Manager, are the final authority in all matters relating to the benefits described in this Manual or in the summary plan description and will govern in the event of any conflict. Additionally, the City reserves the right to change insurance carriers, change health maintenance organizations, self-insure, and/or change or eliminate any benefits at any time with a forty-five(45)day notice,when practical in accordance with applicable law. Section 4.14 Pension Participation Section 4.14.1 Eligibility All employees who work 1,000 hours or more per calendar year are covered by the Illinois Municipal Retirement Fund(I.M.R.F.)pension and its regulations to which the City and employees shall contribute,unless covered by a collective agreement or another pension plan. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 4.14.2 Military Service Credit All employees who were in active participating status under IMRF on the date of June 14,2001 shall be allowed service credit to employees who served in the armed forces of the United States for up to two(2)years of service,prior to their participation in the Illinois Municipal Retirement Fund. Section 4.15 Continuation of Medical Coverage(COBRA) In accordance with the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) an employee,who would otherwise lose group health insurance coverage because of a reduction in working hours or the termination of employment for reasons other than gross misconduct, is eligible to continue under the City's plan up to 18 months or for such other period time prescribed by law. The City will notify an employee of the time period for which continuation coverage may be provided. If an employee elects to continue coverage, he or she will be responsible for payment of the full premium, which amount may change from time to time. Section 4.16 Education 1. All requests by an employee for the enrollment to a college degree program or college coursework,which must be job related, must be submitted by the Department Head to the City Administrator for approval. The City recognizes four(4)levels of degree programs, described as follows: (i)high school; (ii) 64 credit hours of college course work; (iii)bachelor's degree; and, (iv)master's degree. All courses related to the program shall be eligible for payment subject to budget approval.This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revision or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. 2. Upon approval under section"a",the City shall pay tuition and fees only for college coursework (not travel or wages),unless otherwise approved by the Mayor and City Council. 3. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge,but is not directly related to City operations. 4. The tuition and fees only(no books or materials) of an elective or required course will be paid through direct billing from the appropriate school, or paid as a reimbursement to the employee pending the completion of a consent form for repayment and pending receipt of a the grade transcript The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a B-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a B-average is attained,the employee will be required to pay back 100%of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. If an employee voluntarily leaves the City within two years of completing a course reimbursed under this policy, a percentage amount of reimbursed expenses must be repaid to the City according to the following schedule: a. 0-6 months of completion of course—100% b. 7-12 months of completion of course—75% --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 c. 13-18 months of completion of course—50% d. 19-24 months of completion of course—25% 5. Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the �Jniversity of Illinois Urbana-Champaign�s is designated at the time of class approval. comment[alz]:Ate tuition rates the same for all U of I campuses(UNC;UIC;UIS,etc.)?If not, the City should identify the campus it is using. Section 4.17 Training and Certificates 1. When seminars are deemed in the best interest of the City by the Department Head, only Department Head approval, subject to budget constraints is needed to send an employee to the seminar and pay expenses incurred. 2. The City shall pay all expenses including wages at"regular"pay,travel,and training fees for any full-time or approved part-time employees enrolling in"required"training courses. 3. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form (Appendix J) for all employees who attend training outside the Chicago Metropolitan area. In addition, for all out of state travel for meetings/seminars/training/conferences that have numerous locations,the Department must select the most cost effective destination. For any out- of-state travel request that is not included within the narrative of the budget, the Department Head must receive approval by the City Administrator. Section 4.18 Lodging and Meal Expenses Meals are reimbursed on a per diem basis, at a maximum of$40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences,the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages,whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference,$150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences,employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. Section 4.18.1 Family lodging and accompaniment The City does not encourage family members to accompany the employee on an official trip. However, there is no objection to this practice if their accompaniment does not interfere with the purpose of the trip. Family members shall travel at their own risk and cost. Section 4.19 Internal Revenue 457 Deferred Compensation Plan --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 The City offers for all full time employees to participate in an Internal Revenue Code 457 Deferred Compensation Plan, which creates the opportunity for financial benefits and favorable tax treatment on the part of its employees. The employee contacts the Human Resources Manager to receive and complete the appropriate documents to enroll in the plan. Section 4.20 Additional Voluntary Benefits Additional voluntary benefits are provided to employees as the benefits are approved by City Council. These benefits will be communicated to employees at time of hiring,open enrollment, and as they are approved by City Council. Section 4.21 Victim's Economic Security and Safety Leave This policy is to provide employees with leave benefits, when needed, in accordance with the Victims'Economic Security and Safety Act(VESSA)effective August 25,2003. Section 4.21.1 Coverage and Eligibility Any employee who has been subjected to domestic or sexual violence shall be provided leave during work hours for any of the following: • To seek medical attention for,or recover from,physical or psychological injuries; • To obtain services from victim service organizations; • To obtain psychological or other counseling; • To participate in safety planning, to temporarily or permanently relocate, or to take other actions to increase safety from future domestic or sexual violence; • To seek legal assistance or remedies to ensure health and safety,including preparing for or participating in any civil or criminal legal proceeding. Employees may also take such leave to help a family/household member who is a victim of domestic or sexual violence. Section 4.21.2 Notification and Verification Qualifying employees must notify the Human Resources Manager as soon as possible when requesting time off. While verification is required, the Human Resources Manager will take every precaution to see that all information is kept as confidential as possible.Verification will consist of one of the following: • A sworn statement by the employee; and documentation from an agent of victim services, an attorney, or other professional from whom the employee or their family/household member has sought assistance; • A police or court record; • Other corroborating evidence. Section 4.21.3 Time Allowed ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Employees are entitled to a maximum of twelve(12)weeks unpaid leave during any rolling 12- month period, provided, where practicable, notice has been given at least forty-eight (48) hours in advance. Section 4.21.4 Substitution of Paid Leave Employees will be required to substitute personal days and/or vacation and/or FMLA leave.This leave is not intended to confer a right to leave beyond the twelve(12)weeks of FMLA. Section 4.21.5 Job Protection Employees who take leave under this policy are entitled to be restored to the same or equivalent position upon their return,however, seniority and other benefits will not continue to accrue during any unpaid leave.Employees are also entitled to continue health insurance on the same terms and conditions as if the employee remained continuously employed. If an employee fails to return from leave,the City shall recover any and all premium contributions provided by the City during the leave period. This policy is intended to be an overview of the VESSA and its key features. To the extent that this policy could be read inconsistently with the VESSA,the Act and its rules shall supersede. Section 4.22 Blood and Organ Donation Leave Section 4.22.1 Blood Donation Employees who donate blood will be entitled to up to one (1) hour of paid time off for the purposes of blood donation and two (2) hours for blood platelets donation. This is allowed every 56 days, in accordance with appropriate medical standards established by the American Red Cross, America's Blood Centers, the American Association of Blood Banks, or other nationally recognized standards. An employee must obtain written approval from their supervisor, by submitting a request for leave form(Appendix K),no less than five(5)working days prior to using such time.Donations must be scheduled at the start or end of the employee's workday. Upon return to work, the employee must provide documentation substantiating the blood donation in order to be paid for this time.This time will not be considered in calculating overtime pay. Section 4.22.2 Organ Donation Employees will be entitled to up to thirty(30)calendar days of paid organ donation leave in any 12-month period to serve as a bone marrow or organ donor. Time off for organ donation will be designated as Family Medical Leave and the proper forms and documentation are required to be completed prior to the leave. An employee must obtain written approval from their his/her supervisor,by submitting a request for leave form,no less than 10 working days prior to using organ donation leave time. Section 4.23 School Conference and Activity Leave --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Employees are eligible for up to 8 hours during any school year, and no more than 4 hours of which may be taken on any given day,to attend school conferences or classroom activities related to the employee's child if the conference or activity cannot be scheduled during non-work hours. Section 4.23.1 Eligibility Requirement An employee may take this unpaid leave only if they have exhausted all accrued vacation leave, personal leave,compensatory leave and any other leave that may be granted to the employee except sick leave and disability leave. Section 4.23.2 Notice Provisions The employee shall provide a written request for leave at least 7 days in advance of the time the employee intends to utilize the leave. In emergency situations, no more than 24 hours notice shall be required.The employee must consult with the employer to schedule the leave so as not to disrupt unduly the operations of the employer. Section 4.24 Disability Leave Employees are presently covered by two (2) separate disability plans. These are IMRF and the Police Pension Fund. Employees are subject to the regulations governing disability benefits in each of their respective plans. Section 4.24.1 Disability-Non Work-Related Section 4.24.1.1 Less than One(1)Year's Employment If an employee who is employed by the City for less than one(1)year becomes disabled as a result of an injury or illness not arising out of or in the course of his/her employment with the City,he/she is not eligible to receive worker's compensation benefits. An employee may remain an the 4etive PaYf4an.active employee for a period of up to Comment[A13]:Is this paid or unpaid?"Active three(3)months from the date the individual was disabled. Upon the expiration of such period, Payroll"makes it sound as if it is paid. the employee may be considered permanently separated from the aetive pay-o .emplo Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in effect at that time. Insurance coverage will be provided in accordance with the COBRA policy for full-time employees. Section 4.24.1.2 More Than One(1)Year's Employment If an employee who is employed by the City for more than one(1)year becomes disabled as a result of an injury or illness not arising out of or in the course of his/her employment with the City,he/she is not eligible to receive worker's compensation benefits. An employee may remain an active employee for a period of up to Comment[A14]:See comment above. six(6)months from the date the individual was disabled.Upon the expiration of such period,the employee may be considered permanently separated from the active payro"employment. Any unused sick and vacation leave time due the employee will be administered in accordance with --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 City policy in effect at that time. Insurance coverage will be provided in accordance with the COBRA policy for full-time employees. Section 4.24.2 Disability—Work-related Section 4.24.2.1 Less than One(1)Year's Employment If an employee who is employed by the City for less than one(1)year becomes disabled as a result of an injury or illness arising out of or in the course of employment with the City, he/she may be eligible to receive worker's compensation benefits. If he/she is unable to perform the duties of his/her assigned position after a period of thirty(30)consecutive days from the first date of his/her disability,he/she may be separated from the active payroll.Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in effect at that time. Insurance coverage will be provided in accordance with COBRA policy for full-time employees. Section 4.24.2.2 More than One(1)Year's Employment If an employee who is employed by the City for more than one(1)year becomes disabled as a result of an injury or illness arising out of or in the course of employment with the City, he/she may be eligible to receive worker's compensation benefits. If he/she is unable to perform the duties of his/her assigned position for a period of one(1)consecutive year from the first date of his/her disability, he/she may be separated from the active payroll. Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in effect at that time. Insurance coverage will be provided in accordance with COBRA policy for full-time employees. An employee, while on a work-related disability, continues to accrue service time for certain purposes, as provided under Illinois law. However, the employee does not accrue sick and/or vacation leave time during such period. Insurance coverage will be provided for full-time employees. Employees who are on a job-related disability will continue to accrue service credit under any retirement or disability plan or program only to the extent provided in such plan or program. Section 4.25 Family and Medical Leave comment[A15]:I have revised the policy to include the required provisions on military leave and to give the City greater protections. Section 4.25.1 General Statement It is the policy of the United City of Yorkville(the"City)to provide up to twelve(12)weeks of unpaid family and medical leave during a 12-month period to eligible employees in accordance with the Family and Medical Leave Act of 1993 ("FMLA"). The 12-month period is measured using a rolling backward year. Section 4.25.2 Eligibility In order to qualify to take family and medical leave under this policy, an employee must have worked for the city for at least twelve(12)months and at least 1,250 hours during the twelve(12)month period immediately before the date when the leave would begin. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 4.25.3 Reasons for Leave A leave of up to twelve(12)weeks may be requested for any of the following reasons: 1. The birth of a child and to care for the newborn child within one year of birth; 2. The placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement; 3. To care for the employee's spouse,child,or parent who has a serious health condition; 4_A serious health condition that makes the employee unable to perform the essential functions of his or her job. 5. Because of any qualifying exigency"(as defined by the Secretary of Labor)arising� ut of the fact that an employee's spouse,child,or parent is deployed on active duty in a foreign country(or has been notified of an impending call or order to active duty)in the Armed Forces. A leave of up to twenty-six (26) weeks may be requested to care for a covered servicemember with a serious injury or illness if the eligible employee is the servicemember's spouse, son, daughter, parent,or next of kin(military caregiver leave). Spouses both employed by the City who request Child Care Leave or leave to care for an ill parent may only take combined aggregate total of twelve(12)weeks during any 12-month period. Employees will not be granted an FMLA leave to gain employment or work elsewhere,including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave will be subject to immediate termination. Section 4.25.4 Serious Health Condition. For purposes of this policy, "serious health condition" means an illness, injury, impairment or physical or mental condition that involves one of the following: a. Hospital Care. Inpatient care in a hospital, hospice or residential medical care facility,including any period of incapacity relating to the same condition; b. Absence Plus Treatment. A period of incapacity of more than three full consecutive calendar days (including any subsequent treatment or period of incapacity relating to the same condition), that also involves either: (1)treatment two (2) or more times (within 30 days and provided the first visit takes place within seven(7)days of the first day of incapacity)by a health care provider,by a nurse or physician's assistant under direct supervision of a health care provider,or by a provider of health care services under orders of, or on referral by, a health care provider; or(2)treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 health care provider (first visit to health care provider must take place within seven(7)days of the first day of incapacity); C. Pregnancy. AU period of incapacity due to pregnancy,or for prenatal care; d. Chronic Conditions Requiring Treatment. A chronic condition which: requires at least two 2)periodic visits for treatment per ey ar by a health care provider,or by a nurse or physician's assistant under direct supervision of a health care provider; which condition continues over an extended period of time; and may cause episodic rather than a continuing period of incapacity; e. Permanent/Long-term Conditions Requiring Supervision. A period of incapacity which is permanent or long-term due to a condition for which treatment may be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider; f. Multiple Treatments (non-cbronic conditions). Any period of incapaci to receive multiple treatment (including any period of recovery therefrom) by a health care provider or by a provider of health care services under orders of,or on referral by, a health care provider, either for restorative sur,gery after an accident or other injury,or for a condition that would likely result in a period of incapacity of more than three (3) full consecutive calendar days in the absence of medical intervention or treatment. Section 4.25.5 Qualifying Exigency Leave. If you are an eligible employee (as defined above), you are entitled to take up to twelve (12) weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a covered military member is on active duty or called to active duty status. The leave described in this paragraph is available during a 12-month rolling period, and may be taken on an intermittent or reduced leave schedule basis. You will be required to provide a copy of the covered military member's active duty orders or other documentation issued by the military that indicates that the military member is on active duty or is called to active duty status in a foreign country and the dates of the covered military member's active duty service. Eligible employees may take all twelve (12) weeks of his/her FMLA leave entitlement as qualifying exigency leave or the employee may take a combination of twelve(12)weeks of leave for both qualifying exigency leave and leave for a serious health condition(as defined above)_ With respect to a Qualifying Exigency Leave: a. A"covered military member"means your spouse,son,daughter,or parent who is on active duty or called to active duty status in any foreign country in any of Armed Forces,including a member of the National Guard or Reserves. b. A"qualifying exigency"includes the following broad categories: (a)short notice deployment; (b)military events and related activities; (c)childcare and school activities; (d)financial and legal arrangements; (e)counseling; (f)rest and recuperation; (g)post deployment activities,including reintegration eintegration activities,for a period of 90 days following the termination of active duty status; and, --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 (h)additional categories that are agreed to by the employer and employee within this phrase. C. The phrase "son or daughter" is defined as your biological, adopted, or foster child, stepchild, legal ward, or child for whom you stood in loco parentis,of any age for qualifying exigency leave, who is on active duty or called to active duty status who is of any age. (Note: This definition is different from other sections of this FMLA policy). d. A "parent" means a biological, adoptive, step or foster father or mother, or any other individual who stood in loco parentis to you when you were a son or daughter but it does not included"parents in law". Section 4.25.6 Military Caregiver Leave. If you have been employed by the City for at least twelve(12)months and have worked at least 1,250 hours during the 12-month period preceding the start of the leave, and you work at or report to a work site which has fifty(50)or more City employees within a 75-mile radius of that work site,and you are a spouse, child (of anyage for military caregiver leave), parent or next of kin of a Covered Servicemember, as defined below, you are entitled to a total of twenty-six (26) workweeks of unpaid leave during a single 12-month period to care for the Covered Servicemember (including twelve (12) workweeks for any other FMLA qualifying reason). The leave described in this paragraph shall only be available during a single 12-month period beginning as of the date the leave commences and ending 12 months after that date(and any unused amounts are forfeited). Military Caregiver Leave may be permitted more than once if necessary to care for a different Covered Servicemember(or the same Servicemember with multiple or subsequent injuries or illnesses) up to a combined total of twen, six 26)workweeks in a twelve (12) month period. However, yo total available leave time in any single 12-month period eg nerally may not exceed a combined total of twenty-six (26) workweeks (including FMLA time off taken for any other reason); except as provided under the FMLA regulations. You will be required to timely submit the completed paperwork provided to you and available from our Human Resources Department as a condition of receiving approved Military Caregiver Leave; except as provided under the FMLA regulations. NOTE: the 12 month computation period for this type of leave differs from the other types of FMLA leave. With respect to Military Caregiver FMLA Leave: a. A"Covered Servicemember"means a member of the Armed Forces, including a member of the National Guard or Reserves, who (i)is undergoing medical treatment,recuperation, or therUy, (ii)is otherwise in outpatient status, or(iii) otherwise on the temporary disability retired list,for a serious injury or illness; or is a veteran(discharged for other than"dishonorable"reasons)who was on active duty at some point in the five (5)year period prior to the date when the medical treatment, recuperation or therapy for a serious injury or illness that necessitates the Caregiver's leave). b. "Outpatient status"means the status of a member of the Armed Forces assigned to a military medical treatment facility as an outpatient or a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 C. "Next of kin" means the nearest blood relative of that individual (regardless of age) other than an employee's spouse, son or daughter. You are required to provide confirmation of the relationship upon request. The Servicemember may designate the blood relative who is considered his/her next of kin; otherwise, the following order generally will apply: blood relatives granted custody by law, brother/sister, rg andparents,aunts/uncles,and then first cousins. d. "Serious injury or illness" means an injury or illness incurred by the Servicemember in the line of duty on active duty in the Armed Forces(or existed before the beginning of the Servicemember's active duty and was aggravated by service in the line of duty)that(i)may render the Servicemember medically unfit to perform the duties of the member's office, grade, rank or rating, or GO in the case of a veteran Servicemember,that manifests itself before or after the member became a veteran. Section 4.25.47 Leave is Unpaid FMLA leave is generally unpaid leave. If an employee requests Child Care or Family Medical Leave,any accrued paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If an employee requests Employee Medical Leave, any accrued paid vacation, personal and applicable sick leave must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time for unpaid leave time or use of short-term disability does not extend the 12-week leave period. Employee Medical Leave will also run concurrently with leave taken under the City's disability leave policy and workers'compensation leave,if taken for an FMLA qualifying serious health condition. If an employee takes vacation time/sick leave using salary continuation for a condition that constitutes or progresses into a serious health condition, the City may designate all or some portion of such leave as under this policy,to the extent that the paid leave meets the necessary qualifications. Section 4.25.58 Notice of Leave If an employee's need for FMLA leave is foreseeable,the employee must give the City at least thirty (30)days prior written notice. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable, the employee is expected to notify the City as soon as practicable, generally within one to two business days of learning of the employee's need for leave. A request must be made in writing on the City's forms(Appendix L),available in personnel. You must respond to our questions relative to your leave request so that we can determine if the leave qualifies for FMLA protection; failure to do so may result in loss or delay of FMLA protections. If you are seeking leave due to an FMLA-qualifying reason for which the City has previously granted you FMLA-protected leave,you must specifically reference the qualifying reason or need for FMLA leave at the time of your request to be away from work. It is not sufficient to simply "call in sick" without providing additional information which would provide the City with reasonable cause to believe your absence/time away from work may qualify as an FMLA qualifying event. In all cases in which you are seeking leave under this policy,you shall provide such notice to the City consistent with the City's established call-in procedures so long as no unusual circumstances prevent you from doing so. Failure to comply with the call-in procedures may result in a delay or denial of FMLA protected leave. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 You must make an effort to schedule a leave so as not to disrupt business operations. During the leave, you may be required to report periodically on your status and your intention to return to work. Any extension of time for your leave of absence must be requested in writing prior to your scheduled date of return to work, together with written documentation to support the extension. Your failure to either return to work on the scheduled date of return or to apply in writing for an extension prior to that date will be considered to be a resignation of employment effective as of the last date of the approved leave. Employees on leaves for their own serious health condition must provide fitness-for-duty releases from their health care provider before they will be permitted to return to work. Your maximum time on a leave of absence,all types combined,and including all extensions,cannot exceed a total of twelve(12) weeks in a rolling twelve month period,unless you are a spouse,child,parent,or next of kin on leave to care for a Covered Servicemember, in which case your leave can last for up to twenty-six (26) workweeks in a single twelve(12)month period(unless legally required otherwise). An Employee shall not be granted a leave of absence for the purpose of seeking or taking employment elsewhere or operating a private business. Unauthorized work while on a leave of absence will result in disciplinary action,up to and including discharge. A leave of absence will not affect the continuity of your employment. Your original date of employment remains the same for seniority puMoses. However,you will not accrue any benefits during the period you are on a leave. Section 4.25.69 Medical Certification If an employee is requesting Employee Medical or Family Medical Leave the employee and the relevant health care provider must supply appropriate medical certification. The City will supply all employees with medical certification forms. The medical certification must be provided within fifteen (15) days after it is requested, or as soon as reasonable under the circumstances. Failure to provide requested medical certification in a timely manner may result in denial of leave until it is provided. In its discretion and at its own expense,the City may require a second medical opinion,and if the first and second opinions differ, a third medical opinion. The third opinion will be provided by a health care provider approved jointly by the employee and the City and will be binding. The City may also require recertification periodically during a leave, and employees will be required to present a fitness-for-duty certificate upon return to work following an employee medical leave. Section 4.25.710 Medical and Other Benefits During an FMLA leave, the City will maintain the employee's health benefits on the same conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay his/her portion of the premium. Group health care coverage will cease if the employee's premium payment is more than thirty (30) days late, but the employee will be notified at least fifteen (15) days before coverage lapses. Additionally, if the employee fails to return from leave, the City will require repayment of any premium that was paid for maintaining the health coverage for the employee,unless the employee does not return because of a continuing or recurring serious health condition of either the employee or a covered member, or because of other circumstances beyond the employee's control. Employees are not entitled to other benefits or seniority accrual during the FMLA leave. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the same as if they were actively employed,according to the terms of the applicable plan. Section 4.25.811 Returning from Leave Employees who return to work from FMLA within or on the business day following expiration of the twelve (12) weeks are entitled to return to his or her same position or to an equivalent position with equal benefits,pay or other terms and conditions of employment. The City may choose to exempt certain highly compensated("key")employees from this requirement and not return them to the same or similar position. Of course, you have no greater right to reinstatement or to other benefits and conditions of employment than if you had been continuously employed during the FMLA leave period. In determining whether a position is "equivalent" we would look at whether the position had substantially similar terms and conditions of employment and whether the position entails similar duties, skills,efforts,responsibilities,authority,privileges and status. If your leave was due to your own serious health condition, if yett take an Employee , edi Leave,you will be required to provide medical certification that you are fit to resume work. Employees failing to provide the Return to Work Medical Certification Form will not be permitted to resume work until it is provided. Section 4.25.112 Reporting While on Leave The City may require an employee on FMLA leave to report periodically on the employee's status and intent to return to work. Section 4.25.49-13 Intermittent and Reduced Schedule Leave FMLA leave because of a serious health condition may be taken intermittently (in separate blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the usual number of hours an employee works per work week or workday)if medically necessary. If FMLA leave is unpaid,the City will reduce the employee's salary based on the amount of time actually worked. In addition, while the employee is on intermittent or reduced schedule FMLA leave, the city may temporarily transfer the employee to an available alternative position that better accommodates the employee recurring leave and which has equivalent pay and benefits. Section 4.25.14-14 Policy Administration This policy is intended to comply with and will be administered in accordance with the Family and Medical Leave Act of 1993, as amended, and any applicable regulations, definitions and law there under,as well as any state family or medical leave laws granting additional rights that are applicable to employees employed in Illinois. Section 4.25.4215 Interrelation of Leaves Any leave taken pursuant to this policy,other City policies,a collective bargaining agreement,or law which qualifies as leave under the FMLA or any applicable state family or medical leave act,will be counted against the employee's available leave under the applicable City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or applicable state law, to the extent permitted by such applicable law. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 4.25.16 Anti-Retaliation Provisions. Be assured that no retaliation will be taken or tolerated against any employee who exercises his/her rights under our FMLA policy. If you feel that you have been the victim of any discrimination or retaliation under this Policy, you are encouraged to contact ]the Human Resources Manager] so that the matter can be promptly investigated and remedied as appropriate Section 4.25.43-17 FMLA Forms Forms to be used in conjunction with requesting to use FMLA time are attached to this manual as Appendix L. Section 4.26 Benefits While on Leave Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further,if an employee goes on an approved,unpaid leave of absence for a period in excess of thirty (30) calendar days and wishes to continue to be covered by the City's health or life insurance, he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. It is the policy of the City not to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. Upon return, the City will place the employee in his or her previous assignment, if vacant, the employee will be placed in the first available assignment according to the employee's seniority,where skill and ability to perform the work without additional training is equal. If, upon the expiration of a leave of absence,there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave,he shall go directly on layoff. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. Unless otherwise stated or otherwise required by law, length of service shall not accrue for an employee who is on an approved non-paid leave status. Accumulated length of service shall remain in place during that leave and shall begin to accrue again when the employee returns to work on a pay status.Unless otherwise stated,an employee returning from leave will have his seniority continued after the period of the leave. ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 SECTION 5 SEPARATION Section 5.1 Termination An employee may be terminated only by the Mayor, following a recommendation by the Department Head and the Human Resources Manager to the City Administrator. The Department Head shall consult with the Human Resources Manager prior to such action to assure proper and complete documentation is on hand and to forward copies of such documentation to Human Resources at that time. A full-time employee who is terminated will be paid for all unused vacation leave at the time of termination.�mpleyees who do not leave in good standing are not aeeefded the benefit of payment fe aeetimulated.",ea4i,.n 1 the enjployee shall receive his final check on the first Ray date followinE Comment[A16]:Under Illinois law,vacation pay is considered earned wages and any earned,.but the date of his termination. unused vacation time,MUST be paid out upon termination of employment regardless of the Section 5.2 Employee Termination and Exit Process circumstances. Section 5.2.1 Service Retirement This is voluntary termination after having satisfied the age and length of employment requirements of the applicable state retirement system. The employee must receive retirement wages upon termination to be considered as retired. Section 5.2.2 Disability Resignation This is voluntary termination necessitated by an injury or illness, which renders the employee incapable of performing his/her usual job with or without a reasonable accommodation.The termination is preceded by a memo/letter by the employee to his/her supervisor advising of the disability ruling,date of termination, supporting documentation,and a ruling by the appropriate Board or Industrial Insurance Division verifying the disability and approving the resignation. Section 5.2.3 Employee-Initiated Resignation This is voluntary termination for any reason other than formal retirement. A non-exempt employee wanting to leave the City in good standing shall provide a written resignation to his/her immediate supervisor at least fourteen (14) calendar days prior to the effective date of resignation. An exempt employee is required to notify the immediate supervisor at least thirty(30)calendar days prior to the effective date of resignation to leave the City in good standing.The resignation letter should include the reason for leaving, as well as the proposed effective date. Notice is understood to mean that the resigning employee will be available for work during this time so as to aid in the training of a replacement.Failure to provide proper notice may result in a forfeit of accumulated Lesick Comment[A17]:See comment above. leave time. Exceptions to the time limit requirement may be granted by the Department Head and Human Resources Manager. Section 5.2.4 Probationary Termination --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 This is termination of an employee during the established introductory period, usually for the inability to meet position/department requirements. A probationary termination occurs only after the supervisor's consultation with the Human Resources Manager, and must be reviewed by the City Administrator and approved by the Mayor. Section 5.2.5 Layoff A reduction in work force is accomplished in accordance with labor contracts and civil service rules;however,work schedules should be planned to keep periodic or recurring layoffs to a minimum. In layoff, recall and filling regular job vacancies, the City shall give equal consideration to an employee's ability and performance of the duties required in the job,and consideration to an employee's length of continuous service with the City in the classification. In applying this provision, where qualifications, experience and performance are equal, seniority shall govern. Every effort will be made for transfers to other departments when a position is open for which the employee qualifies. The City shall provide an employee with at least two (2) weeks advance notification prior to layoff, except in case of emergency. Severance pay may be offered at the discretion of the Mayor with input from the City Council. An employee on layoff must keep the City informed of the address and telephone number where he/she can be contacted.If the City is unable to contact the employee within seven(7)calendar days,the City's obligation to recall the employee shall cease. The City shall have no obligation to recall an employee after he/she has been on continuous layoff for a period which exceeds one(1)year. Should an employee not return to work when recalled,the City shall have no further obligation to recall him/her. Section 5.2.6 Exit Interview Human Resources will schedule an exit interview with the employee on his/her last day of employment. Temporary employees do not participate in the exit interview process unless information can be gained which will improve or enhance present employment conditions. Human Resources will review the following with the employee where applicable: • COBRA insurance; • IMRF withdrawal form; • vacation,sick,and compensatory time pay due; • partial pay for exempt employees; • flexible spending plan; • tuition reimbursement; • items to be returned to the City; • terminating or extending other benefits(for example,supplemental life insurance) The employee should also turn in his City ID card and any City building keys at this time. Human Resources will then conduct the actual exit interview.The information collected in the interview is used to monitor employee morale and correct problems,if necessary.Typical questions asked in the interview include: 1. What did you like best/least about working for the City? --90-- ATTORNEY REVIEWED–DRAFT EMPLOYEE MANUAL 04-16-12 2. What did you like best/least about your position? 3. Were you satisfied with the working relationship you had with your supervisor? 4. How would you improve department or City procedures to make this a better place to work? 5. Would you recommend the City to friends and/or relatives as a place to work? 6. Why are you leaving the City? 7. Do you have any other comments or suggestions? Special questions may also be developed by the Human Resources Manager and/or Department Head for the exit interview. Copies of the completed exit interview will be distributed to the appropriate Department Head and the City Administrator. Employees shall receive pay for work performed through the last hour worked and for unused benefits as stipulated by policy and laws governing such payments.Termination pay shall be reduced by any authorized legal deductions,authorized pension plan,credit union,tax-sheltered annuity,union dues and any other amounts specifically agreed upon�r-ally or-�n writing y the employee and the City. Comment[A18]:Any deductions from wages must be authorized in writing. ISeetion 52.7 Final eek Befofe the final payeheek is issued to the employee,the employee shall be r-equired to follow elear-anee process.The teFininating empleyee is responsible for efistwing all appropriate items ha-ve bee r-ettifned.Failufe by the t—inating employee to fetum City equipment fna5'F0St1lt in delay of r-eeeipt o Comment[A19]:Under the Illinois Wage Payment and Collection Act an employer cannot withhold a final paycheck for any reason,even if the Section 5.2.87 Termination Date employee has not returned all of the employer's property in his/her possession. The official date of termination will be the last€6411-day the employee reports for work. Section 5.2.98 Continuation of Benefits Benefits continue through the time actually worked by the employee. Section 5.2.98.1 Continuation of Benefits for Retirees Retirees may elect to continue participation in the City's group health,dental, and vision insurance plans. To take advantage of this benefit, a retiree must have 8 years or more of creditable service under the Illinois Municipal Retirement Fund and be eligible to immediately receive a pension or have 20 years or more of creditable service under the Police Pension program. The retiree must accept or reject the plan at the time of retirement and may not join at a later date. Acceptance must be shown by written consent within 15 days of receiving the notice from the City that the plan may be continued as provided for in the Illinois Insurance Code. The Plan will be extended to the retiree and only to those dependents covered prior to the time of retirement of the City employee. The retiree will pay the entire premium as established by the insurance carrier,and the City will administer the plan. Failure to pay premiums will result in termination from the plan. Once the --90-- ATTORNEY REVIEWED–DRAFT EMPLOYEE MANUAL 04-16-12 retiree or any of his dependents leaves or is terminated from the plan, the insurance is not renewable. When a retiree becomes eligible for Medicare,the plan provides for a reduction in benefits and premium. The spouse of a deceased employee is eligible to continue on the plan until his or her death or remarriage under normal plan provisions. In the case of dependents, they may remain covered following normal plan provisions. The provisions of the Public Safety Employee Benefits Act, 820 ILCS 320/1, et seq., shall apply to those employees who are full-time police officers killed or catastrophically injured in the line of duty. Section 5.2.409 Pension Contribution Refunds For those employees who are not retiring,moneys accumulated in the employee's retirement account are refundable; however, employees should check with their pension plan about the advantages and disadvantages before making a decision. Forms required to request this refund are available in the Human Resources Division. Section 5.2.4410 Unemployment Compensation All claims for unemployment compensation as filed by a terminating employee shall be processed by the Human Resources Manager and the Finance Department. Requests for information about unemployment compensation should be forwarded to the Human Resources Manger immediately to avoid unauthorized charges against the City's account. Section 5.3 Use of Paid Time Paid time (e.g. personal days, vacation days, compensatory time) or time off for all employees may not be used during the last two(2)weeks of employment unless approved by Human Resources. Section 5.4 Vacation Pay-Out at Termination Upon termination of employment, dw—employees �,ho leave i1i good ,Sala:„,. Ishall receive Comment[A20]:See comment above regarding prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's vacation pay. appointment date,based upon the employee's vacation time determined by length of employment. Section 5.5 Sick Pay-Out at Termination An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund, who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than twenty(20)years shall be paid for all unused sick leave at fifty (50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. Section 5.6 Medical/Dental Continuation Plan(COBRA) --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), all employers, including state and local governments, are required to extend continuing health care coverage to employees and their dependents following termination, a reduction in hours (full-time to part-time), retirement, divorce or death. If an employee terminates employment for any reason, other than gross misconduct,or reduces hours and such employee was covered under the City's Group Insurance Plan on the day preceding termination or reduction, then such employee may continue medical/dental coverage for himself/herself and any eligible dependents who were also covered during such time by making payment for the cost of such coverage. Section 5.6.1 Eligibility Requirements Individuals eligible for continuation or coverage include an employee and his/her covered dependents whose coverage would otherwise terminate due to: 1. Termination of employment for any reason other than gross misconduct; 2. Reduction of hours worked by the employee; 3. Retirement,but only if the employee's coverage under the City's plan terminated on the date of his/her retirement; 4. An employee's spouse and dependents upon the death of a covered employee,divorce or legal separation; 5. The covered employee becoming entitled to benefits under Medicare, but only if at that time the employee's coverage and the employee's dependents coverage under the City's group health plan terminates; 6. A dependent child when he/she no longer qualifies as a dependent under the City's group health plan. Any of these individuals who are eligible for continuation of coverage shall be referred to as the "COBRA Applicant." Section 5.6.2 End of COBRA Coverage The coverage of the COBRA Applicant will end on the earliest of the following dates: 1. The date on which the COBRA Applicant becomes a covered employee under any other group health plan; 2. The date on which the COBRA Applicant becomes eligible for coverage under Medicare.In this case,any eligible dependents of the COBRA Applicant will,subject to payment of the required premium,be entitled to their COBRA health continuation for the remainder of the period; 3. The date on which the City's plan terminates; 4. The date which is: • Eighteen (18) months after the date on which the employee, as the COBRA Applicant,becomes eligible for the COBRA health continuation;or • Thirty-six(36)months after the date on which the widowed spouse, the former spouse, the legally separated spouse, or a dependent child, as a COBRA Applicant,becomes eligible for the COBRA health continuation. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 If a person's COBRA health continuation ends at the end of the maximum period(i.e., eighteen (18)months or thirty-six(36)months), such person will be eligible for any health conversion coverage that is available under the group health plan. Section 5.7 Re-Employment Any former regular employee who resigned from the City in good standing or who was laid off as part of a reduction in work force is eligible for re-employment. Persons interested in re-employment should file a completed city application with the Human Resources Division. The individual will then proceed through the regular hiring procedures with other applicants as described in the Hiring Policy in Section 6.3 of this manual. If this individual is re-hired, he/she must complete a pre-employment physical and drug test and a background check. An individual re-employed in his/her former position may be paid at the same pay rate at the time he/she left the City, provided however, that the re-employment is within one (1) year of the previous resignation;otherwise the individual will be paid in accordance with Human Resource policy. The compensation of an employee re-hired to a position other than the former position will be subject to provisions for new hires. Any individual who voluntarily resigns from full-time employment the City shall forfeit all seniority and accrued years of service. Should that individual become re-employed by the City all benefits for which the employee is eligible will be subject to the same provisions as a new hire and will coincide with the re-employment date. Any individual who is laid off from full-time employment and who later becomes re-employed by the City shall retain service credit for prior years worked. The City shall take into account previous service credit when calculating benefits for which the employee is eligible;however,future benefits will coincide with the re-employment date. All individuals re-employed by the City must complete a new introductory period. Section 5.8 References The City shall normally provide limited disclosures regarding former employees' work history, which shall be limited to: the dates of employment; descriptions of the jobs performed; salary or wage rates. However, if the former employee has signed an "Employment Reference Release Form" (Appendix M), additional information may be given. "Employment Reference Release Forms"outline what information relating to the former employee, the City will disclose and to whom it may be disclosed. Release forms may be obtained from the Human Resources Division. Signed"Employment Reference Release Forms"shall be maintained in the employee's personnel file in the Human Resources Office. ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 SECTION 6 PERSONNEL PRACTICES Section 6.1 Equal Employment The United City of Yorkville has adopted an Equal Employment Policy as described in Resolution 93-18 (10-25-1993). It reads as follows with modified changes to be currently compliant with Federal,State,and Local laws: a. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring and its contractual undertakings. It is the policy of the City to conform withto all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act(42 USC§2000),and all State Civil Rights Legislation. b. No person shall,on the grounds of race,color,religion,sex,age,national origin,physical or mental disability, ancestry, marital or civil union status, sexual orientation, or veteran status (except those dishonorably discharged), all in accordance with applicable law or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by Federal funds. C. The City Administrator and Mayor shall oversee civil rights compliance. Section 6.2 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race, color, religion, sex, sexual orientation, age,national origin,physical or mental disability, ancestry,marital or civil union status, or veteran status(except those dishonorably discharged),all in accordance with applicable law. Section 6.3 Hiring Policy Section 6.3.1 Applicability to other policies,regulations,and agreements Whenever the provisions of this policy are in conflict with state or federal law or regulations, or a collectively bargained agreement between the City and a certified bargaining unit,the provisions of the collective-bargained agreement and/or governmental law or regulation will prevail. Section 6.3.2 Approval to Recruit Personnel In order to recruit personnel for a job opening,the Department Head must have an approved job description and identified,approved funding in the annual operating budget. If both of these conditions are met, recruitment may begin at the budget designated point for new positions, or immediately for existing but vacant positions. If the position is not approved with the adoption of the annual operating budget, the requesting department must provide Human Resources with written justification as to the need, reasoning and financing of the new position. This information will be forwarded to the City Administrator for review --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 and recommendation. The request will then be submitted for City Council consideration,with the City Administrator's recommendation attached. If an approved job description does not exist, the requesting department must follow the Job Description Creation Policy,as outlined in Section 6.5. Section 6.3.3 Job Posting Process For all job postings, an internal and external posting shall be completed. The following procedures for both postings shall apply: a. Internal: Applications and/or resumes must be submitted to Human Resources. Human Resources will announce the position opening to all City personnel via email and by posting notices on City Hall bulletin boards. City departments will be responsible for posting the position announcement to their respective departmental personnel to assess interest and qualifications of internal candidates. Announcements for internal postings will be open for a minimum of five (5) working days. b. External: Position opening will be announced by Human Resources,and will be open for a minimum of ten (10) working days. Applications and/or resumes must be submitted to Human Resources. Posting will be made available on City Hall bulletin boards and other means as Human Resources and the department heads decide to generate the best pool of qualified candidates. Announcements shall summarize the primary duties of the position, standards for consideration, compensation,and application deadline. c. For all hiring processes,no applications will be accepted after the closing date. Section 6.3.4 Selection Process Human Resources and the appropriate department head and/or supervisor will base the selection on the requirements and qualifications established for the position and the relevant work experience, technical knowledge, educational background, general aptitude, compatibility and personal and professional references of the candidates. Aside from the screening process, selection techniques may include oral interviews, reference checks, written examinations, post-offer medical examinations, physical agility tests, post-offer psychological evaluations,performance evaluations, assessment centers and other measures that are job related and reliable as a predictor of performance. Section 6.3.5 Job Offer Upon selection of a final candidate,a salary offer will be made within the approved salary range for the position with review and approval by the City Administrator,except for salary offers made at the minimum of a range,which do not require City Administrator approval. Acceptance of the offer shall be documented via offer letter. All offer letters and acquisition of official employment status with the City shall be contingent upon satisfactory completion of a background check and drug and alcohol test, --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 which shall be administered immediately after offer acceptance and completed prior to the starting date of the employee and proof of eligibility to work in the United States. Section 6.4 Job Description Creation Section 6.4.1 New Positions New job descriptions shall be reviewed and/or revised by Human Resources and reviewed and/or revised and approved or denied by the City Administrator and Mayor. For all new positions,department heads and supervisors are encouraged to contact Human Resources to assist in the first-draft of the job description. New position job descriptions shall be drafted in a format approved by Human Resources. The job descriptions shall be created with consideration for the position's role in the organizational hierarchy in the present and short-term and long-term future. Section 6.4.2 Existing positions All requests for amendments to an existing position's job description shall be reviewed and/or revised by Human Resources and reviewed and/or revised and approved or denied by the City Administrator and Mayor. No job description amendment to an existing position shall result in a salary range reclassification, as salary ranges are approved by City Council. Requests for amendments to job descriptions that substantially alter the position's roles and responsibilities, educational and experience requirements, FLSA status, positions supervised, or positions supervised by may be treated as new positions,and subject to[Section X36_4.1}. Section 6.5 Personnel Records Section 6.5.1 Maintenance of Records Human Resources shall maintain personnel records of each employee containing the employee's name, title, department, starting date, salary, change in employment status, training received, disciplinary actions,or other such information as may be considered pertinent. Medical records shall be filed separately from personnel records. Work/Salary histories will be maintained permanently. Section 6.5.2 Confidentiality All employee records shall be considered "CONFIDENTIAL" and shall not be released to outside parties except where consistent with the Illinois Personnel Record Review Act, 820 ILCS 40/01.01 et.seq.,or as authorized by the individual employee,or as required by legal process. Section 6.5.2.1 Employee review of records An employee may request to review his or her personnel file,pursuant to the limitations set forth in the Illinois Personnel Record Review Act (820 ILCS 40/). The City shall grant employees at least 2 inspection requests in a calendar year. Section 6.5.3 Standardized forms Personnel evaluation,job performance and employment records shall be standardized by Human Resources,and will apply to all City personnel. --90-- ATTORNEY REVIEWED—DRAFT EMPLOYEE MANUAL 04-16-12 Section 6.5.4 Notification process for Employment Status Changes With the promotion, demotion, or termination of employment of any employee, the appropriate Department Head must file a written notice of said action with Human Resources,the Finance Director, and the City Administrator,who will notify the Mayor. Section 6.6 Probationary Period A formalized six-month evaluation and probationary period are in effect for all newly hired and promoted employees. The supervisor of the newly hired or promoted employee shall furnish a performance evaluation report to their supervisor at the 90-day mark and at the end of the probationary period. Serious evaluation shall be made as to the employee's work record, attendance, compatibility, and any other aspect of job performance deemed necessary to insure the highest level of performance. Upon a satisfactory performance evaluation, the employee's probationary period shall be deemed complete, and the employee shall attain unencumbered full-time or part-time status. Upon an unsatisfactory performance evaluation, the employee may be transferred to a previous position or terminated by the Department Head with the concurrence of the City Administrator. I also advise including a form that an employee signs acknowledging that he/she has received a copy of this manual, has read it, understands it, and has asked human resources or his/her supervisor any questions he/she has about it. 4820-8683-5471,v. 1 UNITED CITY OF YORKVILLE EMPLOYEE MANUAL TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Mission Statement of Personnel Policy Manual 1.2 Application and Scope 1.3 Gender and Singular Plural Clause 1.4 Collective Bargaining 1.5 Amendments 1.6 History of City 1.7 City Vision Statement 1.8 Definitions, Roles, and Responsibilities 1.8.1 City Council 1.8.2 Mayor 1.8.3 Board of Fire and Police Commissioners 1.8.4 Types of Employees 1.8.4.1 Department Heads 1.8.4.2 Supervisory 1.8.4.3 Non-Exempt Full-Time 1.8.4.4 Part-Time 1.8.4.5 Volunteers (Unpaid Workers) Section 2 Personal Conduct 2.1 Standards of Conduct 2.1.1 Ethics Ordinance 2.1.2 Gift Ban 2.1.3 Fraud Prevention 2.1.3.1 Reporting and Investigation Procedures 2.1.3.2 Termination 2.2 Compliance with Rules and Regulations 2.2.1 Minor Infraction Guidelines 2.2.2 Major Infraction Guidelines 2.3 Anti-Harassment Policy 2.4 Threats Violence and Weapons 2.4.1 Workplace Violence Policy 2.4.2 Prohibited Conduct 2.4.3 Reporting Procedures 2.4.4 Investigation and Responsive Action 2.4.5 No Retaliation 2.5 Conflict of Interest 2.5.1 Permitted Reasonable Exceptions 2.5.2 Use of City Property 2.5.3 Political Activities 2.6 Solicitation and Distribution v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2.7 Drug Free Workplace Policy 2.7.1 Substance Use (Non-DOT Employees) 2.7.1.1 Statement of Policy 2.7.1.2 Drug and Alcohol Testing Programs 2.7.1.2.1 Post-Offer Testing 2.7.1.2.2 Reasonable Cause Testing 2.7.1.2.3 Post-Accident Testing 2.7.1.2.4 Return to Duty Testing 2.7.1.3 Testing Methodology 2.7.1.4 Disciplinary Provisions 2.7.1.5 Notification to Employer of Conviction 2.7.2 Substance Use (DOT Employees) 2.7.2.1 Applicability 2.7.2.2 Prohibited Conduct 2.7.2.2.1 Alcohol 2.7.2.2.2 Drugs 2.7.2.3 Drug and Alcohol Testing Programs 2.7.2.3.1 Pre-Employment Testing 2.7.2.3.2 Reasonable Suspicion Testing 2.7.2.3.3 Post-Accident Testing 2.7.2.3.4 Random Testing 2.7.2.3.5 Return to Duty Testing 2.7.2.4 Testing Methodology 2.7.2.5 Disciplinary Provisions 2.7.2.6 Notification to Employer of Conviction 2.7.3 Substance Use (Employees in Bargaining Units 2.8 Smoking and Tobacco 2.9 Uniforms and Dress Code 2.9.1 Uniforms 2.9.1.1 Taxation of Uniforms 2.9.2 Dress Code 2.9.2.1 Office Attire 2.9.2.2 Field Attire 2.9.2.3 Casual Friday 2.9.2.4 Compliance 2.9.2.5 Enforcement 2.10 Information Systems Use Policy 2.10.1 General Policies 2.10.1.1 Ownership 2.10.1.2 Privacy 2.10.1.3 Monitoring 2.10.1.4 Purchasing v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2.10.1.5 Resource Consumption 2.10.2 Computer Usage Policy 2.10.2.1 Business Use 2.10.2.2 Network Security 2.10.2.3 Laptop Usage 2.10.2.4 Malicious Software Protection 2.10.2.5 Hardware 2.10.2.6 File Security 2.10.3 Software Application Usage Policy 2.10.3.1 Installation and Removal 2.10.3.2 Licensing 2.10.3.3 Database Applications 2.10.4 Email Usage Policy 2.10.4.1 Ownership 2.10.4.2 Professional Communication 2.10.5 Internet Use Policy 2.10.5.1 Personal Use Policy 2.10.5.2 Restricted Materials 2.10.5.3 Professional Communication 2.10.5.4 Responsibility for Content 2.10.6 Retention of Public Records 2.10.6.1 E-mail Retention 2.10.6.2 Electronic Document Retention 2.11 Emergency Contact Information 2.12 Outside Employment 2.12.1 Restrictions 2.12.2 Approval for Outside Employment 2.12.3 Considerations for Disapproval 2.13 City Identification Cards 2.14 Tardiness and Absenteeism 2.14.1 Habitual Tardiness/Lateness 2.14.2 Failure to Report to Work 2.14.3 Excusable Absences 2.15 Disciplinary Action 2.15.1 Cause for Disciplinary Action 2.15.2 Investigation 2.15.3 Pre-Disciplinary Conference 2.15.3.1 Proceedings of the Pre-Disciplinary Conference 2.15.4 Types of Disciplinary Action 2.15.4.1 Oral Warning 2.15.4.2 Written Reprimand 2.15.4.3 Suspension Without Pay v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2.15.4.4 Emergency Suspension With Pay 2.15.4.5 Suspension with Pay 2.15.4.6 Termination 2.15.5 Probationary Employees—Termination 2.15.6 Filing Disciplinary Actions in Personnel File 2.16 Grievances 2.16.1 Procedure for Filing a Grievance 2.17 Safety and Health 2.17.1 Supervisor Responsibilities 2.17.2 Employee Responsibilities 2.17.3 Personal Protective Equipment 2.17.3.1 Hard Hats 2.17.3.2 Safety Shoes 2.17.3.3 Safety Harness 2.17.3.4 Safety Vest 2.17.3.5 Safety Glasses 2.17.3.6 Non-compliance with Safety Requirements 2.17.4 Worker's Compensation 2.17.4.1 Employee Injury/Accident Reporting Requirements 2.17.4.2 Supervisor Reporting Requirements 2.17.4.3 Human Resources Reporting Requirements 2.17.5 Work Related Injury Compliance 2.17.5.1 Appointments and Follow Up 2.17.5.2 Transitional Duty 2.17.5.3 Case Management 2.17.5.4 Paycheck and Benefits 2.17.5.5 Accrual of Time 2.17.5.6 Medical Bills 2.17.5.7 Released to Work 2.17.6 Transitional Duty 2.17.6.1 Physician Certification 2.17.6.2 Transitional Duty Time Limitations/Restrictions 2.17.7 Accommodation Hearing 2.17.8 Use of City-Owned Motor Vehicles 2.17.8.1 Vehicle Guidelines 2.17.8.2 Take Home Vehicles 2.17.8.3 Regulations Relating to Vehicle Use 2.17.8.4 Reimbursement for Personally-Owned Vehicle Use 2.17.9 Collision Investigation Involving City Employees 2.17.9.1 Vehicle Accident Reporting Requirements—Employee 2.17.9.2 Vehicle Accident Reporting Requirements— Supervisor 2.17.9.3 Investigation Procedure v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2.17.9.4 Employee Statements 2.17.10 Emergency Conditions 2.17.10.1 Closing City Offices 2.18 Workplace Inspections 2.18.1 Administrative Inspections 2.18.2 Criminal Inspections/Searches 2.19 Nepotism 2.19.1 Prohibition on employing the Spouse-Relatives of Department Heads/Elected Officials/Paid Appointed Officers (Anti-Nepotism) 2.19.2 Spouse/Relatives of Department Heads/Elected Officials 2.19.3 Relatives of all employees 2.20 Dissemination of Information Policy 2.21 Use of Telephones 2.21.1 Personal Use of Telephones 2.21.2 Cell Phone Policy 2.21.2.1 Procedure 2.21.2.2 Allotted minutes 2.21.2.3 Eligibility Criteria 2.21.2.4 Employee Responsibilities 2.21.2.5 Department Head Responsibilities 2.21.2.6 Repairs and Replacements of Equipment 2.21.2.7 Termination Section 3 Direct Compensation 3.1 Regular Hours of Work 3.1.1 Workday hours and lunch breaks 3.1.2 Work Schedule 3.2 Shift Changes 3.3 Payroll Administration 3.4 Callback Pay 3.5 Overtime Scheduling 3.6 Overtime Pay 3.8 Compensation Time 3.9 Flex Time 3.10 Longevity Pay 3.11 Performance Evaluations and Pay Adjustments 3.11.1 Employee Performance Evaluations 3.9.2 Pay Adjustments Section 4 Employment Benefits 4.1 Vacation Leave 4.2 Holiday Leave v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 4.3 Sick Leave 4.3.1 Purpose, Allowance, and Accumulation 4.3.2 Medical Verification 4.3.3 Sick Leave Utilization 4.3.4 Unused Sick Leave 4.3.5 Sick Leave Donation Policy 4.4 Reporting of Absences 4.5 Duty-related Illness of Leave 4.6 Emergency and Bereavement Leave 4.7 Uniformed Services Employment and Reemployment Rights Act 4.8 Illinois Family Military Leave Act 4.9 Jury Duty Leave 4.10 Time Off for Voting 4.11 Unpaid Discretionary Leave 4.12 Employee Benefits Information 4.13 Health and Life Insurance Coverage 4.14 Pension Participation 4.14.1 Eligibility 4.14.2 Military Service Credit 4.15 Continuation of Medical Coverage 4.16 Education 4.17 Training and Certificates 4.18 Lodging and meal Expenses 4.18.1 Family lodging and accompaniment 4.19 Internal Revenue 457 Deferred Compensation Plan 4.20 Additional Voluntary Benefits 4.21 Victim's Economic Security and Safety Leave 4.21.1 Coverage and Eligibility 4.21.2 Notification and Verification 4.21.3 Time Allowed 4.21.4 Substitution of Paid Leave 4.21.5 Job Protection 4.22 Blood and Organ Donation Leave 4.22.1 Blood Donation 4.22.2 Organ Donation 4.23 School Conference and Activity Leave 4.23.1 Eligibility Requirement 4.23.2 Notice Provisions 4.24 Disability Leave 4.24.1 Disability—Non Work-Related 4.24.1.1 Less than One (1)Year's Employment 4.24.1.2 More than One (1) Year's Employment v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 4.24.2 Disability—Work Related 4.24.2.1 Less than One (1)Year's Employment 4.24.2.2 More than One (1) Year's Employment 4.25 Family and Medical Leave 4.25.1 General Statement 4.25.2 Eligibility 4.25.3 Reasons for Leave 4.25.4 Leave is Unpaid 4.25.5 Notice of Leave 4.25.6 Medical Certification 4.25.7 Medical and Other Benefits 4.25.8 Returning from Leave 4.25.9 Reporting While on Leave 4.25.10 Intermittent and Reduced Schedule Leave 4.25.11 Policy Administration 4.25.12 Interrelation of Leaves 4.25.13 FMLA Forms 4.26 Benefits While on Leave Section 5 Separation 5.1 Termination 5.2 Employee Termination and Exit Process 5.2.1 Service Retirement 5.2.2 Disability Resignation 5.2.3 Employee-Initiated Resignation 5.2.4 Probationary Termination 5.2.5 Layoff 5.2.6 Exit Interview 5.2.7 Termination Date 5.2.8 Continuation of Benefits 5.2.9.1 Continuation of Benefits for Retirees 5.2.9 Pension Contribution Refunds 5.2.10 Unemployment Compensation 5.3 Use of Paid Time 5.4 Vacation Pay-Out at Termination 5.5 Sick Pay-Out at Termination 5.6 Medical/Dental Continuation Plan(COBRA) 5.6.1 Eligibility Requirements 5.6.2 End of COBRA Coverage 5.7 Re-Employment 5.8 References v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 6 Personnel Practices 6.1 Equal Employment 6.2 Recruitment 6.3 Hiring policy for all other employees 6.3.1 Applicability to other policies, regulations, and agreements 6.3.2 Approval to Recruit Personnel 6.3.3 Job Posting Process 6.3.4 Selection Process 6.3.5 Job Offer 6.4 Job Description Creation 6.4.1 New Positions 6.4.2 Existing Positions 6.5 Personnel Records 6.5.1 Maintenance of Records 6.5.2 Confidentiality 6.5.2.1 Employee Review of Records 6.5.3 Standardized Forms 6.5.4 Notification Process for Employment Status Changes 6.6 Probationary Period v UNITED CITY OF YORKVILLE EMPLOYEE MANUAL SECTION 1 INTRODUCTION Section 1.1 Purpose and Mission Statement of Personnel Policy Manual The purpose of the United City of Yorkville Personnel Policy M anued is to establish a sound human resources program based on policies equitable to the employees, employer, and taxpayers to be administered systematically resulting in effective employee performance and morale. The objectives of such a program should establish a system of human resources management based on merit and equitable administration, establish and maintain a uniform and equitable plan of position classification and compensation based on duties and responsibilities of positions in the City service, develop a program that will make a career in municipal government attractive to persons who possess the ability, integrity and dedication to serve the public, and provide a plan for continuing growth and education of the municipal employee that will provide the competence and initiative required for effective performance, equitable compensation, and public respect. The mission of the United City of Yorkville Personnel Policy Manual is to provide the City organization with a clear and comprehensive guide, relative to human resource administration, that will enable it to recruit, hire, train, compensate and retain a highly skilled work force so that the City may achieve its overall objective of serving the best interests of the citizens of Yorkville, while utilizing their tax dollars in the most efficient and effective manner possible. Section 1.2 Application and Scope This document shall be known as the United City of Yorkville Personnel Policy Manual. This Manual is designed to assist employees in performing their duties and responsibilities. It does not, and is not, intended to cover every aspect of City operations. The general administrative and procedural policies of the United City of Yorkville Personnel Policy Manual apply to all City employees, unless stated otherwise. The benefit policies of the United City of Yorkville Personnel Policy Manual apply to all regular, full-time employees, unless stated otherwise. The City Administrator shall decide all disputes or questions relating to the determination of whether a policy is administrative and/or procedural in nature. Sworn members of the Yorkville Police Department, with the exception of the Chief of Police and Deputy Police Chief, are also subject to the rules and regulations of the United City of Yorkville Board of Fire and Police Commissioners and to the provisions of the Illinois Compiled Statutes. Where a conflict exits, the rules of the Board of Fire and Police Commissioners shall prevail to the extent of the specific conflict only. Additionally, the various City departments may establish working regulations and operating procedures to supplement the policies set forth in this Manual. In the State of 111=14 it is prewmad by case law that all employs are "at will". Except for employees under the j urisdiation of Fire and Poise Commission rules and those governed by an approved collective bargaining agreement or other approved employment agreefnent, employment with the United City of Yorkville is"at will". This means that both the employee and the City have the right to terminate the employment re/ationahip at any time, for any reason not prohibited by law, or no reason, with or without notice The at-will employment relationship cannot be modified, eycgnt by ordinance or by a duly authorized and exeauted collective bargaining or other written employment agreement. This Manual, and the poiaes it contains is - 1 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL not intended to form a contract of Employment tither expressed or imp lied! As such, the United City of Yorkville Personnel Policy Manual may be varied from, amended, supplemented, or discontinued at any time, with or without notice Furthermore, no policy, benefit, or procedure set forth in this Manual implies or may be construed to imply, that it or any portion thereof is an ernploymewt contract. No property or tenure rights in employment shall be created, or deemed to be created, by this Manual. The text of this Manual is intended only to describe the policies and procedures of the City, relati ve to human resources management. U pon formal adopti on by the Ci ty Counci 1, thi s M anual supersedes a1 I other previ ous personnel rules, regulations, policies, and procedures, written or oral. In the event that any provisions of this M anual conf I i ct wi th the I aws of the State of I I I i not s or the U ni ted States Government, the appl i cabl e state or federal provi si on(s) shad I take precedence. The term "M anual" shad I mean thi s handbook and ad I of i is appendi ces col I ecti vet y. Section 1.3 Gender and Singular Plural Clause Whenever the male pronoun is used in this Manual, it i s i ntended to refer to all employees, made or femal e. Words used i n the si ngul ar al so appl y to the pl ural and vi ce versa. Section 1.4 Col I ect i ve Bargai n i ng Where the provi si ons of these rul es conf I i ct wi th those of a vat i d col I ecti ve bargai ni ng agreement between the United City of Yorkville and a recognized bargaining unit, the collective bargaining agreement shad I take precedence over thi s M anual to the extent of the sped f i c conf I i ct onl y. Section 1.5 Amendments The policies, procedures, and practices in the United City of Yorkville Personnel Policy Manual are subject to modification and further development as determined by the City Council, as well as changes in state and federal law. Each member of City management can assist in keeping the Manual up to date by notifying the Human Resources Manager whenever problems are encountered or improvements can be made in the administration of the personnel policies. Human Resources will recommend changes to the Personnel Policy Manual for review by Department Heads and consideration by the City Administrator for inclusion in the Manual. Revisions to the policies outlined in this Manual must be approved by the City Council. The City Administrator must approve any procedural changes in this Manual. The City Administrator shall determine what is policy requiring City Council review and what is policy relative to administrative procedural matters. Section 1.6 History of City The site where the present United City of Yorkville is located was first settled in 1833 by a man named Earl Adams, who built a log cabin on what eventually became known as Courthouse Hill on the south side of the Fox River. The village was laid out by Rulief Duryea in 1836 and named Yorkville, apparently for Mr. Duryea's home state of New York. In 1841, when Kendall County was formed, the Village of Yorkville was named the County Seat. It was a short-lived distinction. The Village of Oswego's residents petitioned the state legislature in 1845 to move the county seat to the more - 2 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL populated Oswego and after two votes, the recommendation passed. But Yorkville residents were not prepared to let the issue die. Thirteen years later, in 1859, Kendall County voters chose to once again designate Yorkville as the county seat because of its more centralized location. In 1864 a new courthouse was completed. Although County courts were moved out of this historic building in 1997 to a new Courthouse on John Street on the north side of the river, the old majestic courthouse, carefully renovated to its former splendor, still sits atop Courthouse Hill overlooking Yorkville's downtown Business District. Today the Historic Courthouse is home to the Kendall County Forest Preserve District and is a site for many community meetings. Yorkville was officially incorporated as a village on July 8, 1874 with a population of almost 500 people. At that time, Yorkville only encompassed land on the south side of the Fox River; another village, called Bristol, was located directly across from Yorkville on the north side of the river. It wasn't until April 16, 1957 that the two communities finally decided to join together to form one municipality which became known as the United City of Yorkville. Yorkville's central business district for most of the community's existence has been located on the South side of the Fox River on Bridge Street (Route 47). Originally the street had run up the hill to the Courthouse, but when the new bridge was built in the 1960s, Route 47 was straightened and the business district realigned. In the 1970s, Countryside Mall was built on the City's north side, at the intersection of Rts. 47 and 34. For many years this mall was not only a shopping area, but a central meeting place for the community. In 2005 the mall was leveled, to be replaced a new "lifestyle" shopping center that will carry on the tradition of combining shopping and recreation. Other shopping opportunities have arisen in the past few years with the addition of Kendall Marketplace, an 800,000 square-foot mall on the City's northwest side, and numerous strip malls along the City's major arterial roads. The United City of Yorkville recently has seen unprecedented growth in both residential and commercial areas. Annexations have increased the City's area to more than 20 square miles, with a planning area of almost 70 square miles. There are many new projects on the horizon, such as plans for the redevelopment of the downtown area, addition of new Parks and Recreation facilities, improvement to the Glen Palmer Dam, a new water park, and new residential and commercial developments that will continue to add to the excitement and vitality of the Yorkville community. In 2007 the United City of Yorkville celebrated the 50th anniversary of its incorporation as a city with the motto – Together We've Grown. With an interesting history and a bright future, the United City of Yorkville, located in what the U.S. Census Bureau has designated as the fastest growing county in the United States, is looking forward to many more years of growth and prosperity. Section 1.7 City Vision Statement Yorkville continues to embody the social and physical characteristics of a small town— epitomized by a sense of community and a charming, revitalized downtown. The mechanisms established to engage residents, businesses, youth, seniors, and special populations, help leaders make decisions. Our strategic location will encourage continued development and expansion of the community, for which we have effectively planned. Successful planning efforts have achieved a mutually advantageous balance among retail, service, industrial and residential development. Such plans, in combination with development exaction programs, assist Yorkville in maintaining a reasonable - 3 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL tax base to fund services. Foresight has also prevented growth from outpacing quality service provision to an increasingly diverse population—requiring housing alternatives to accommodate a variety of income levels and accessibility preferences. Development will challenge residents' ability to effectively traverse the community. However, the City continues to encourage neighborhood connections through its planning processes—ensuring opportunities for vehicular, pedestrian and non-vehicular travel to avoid congestion, primarily created by Route 47. Blending community with nature through beautification efforts remains a high priority. By requiring developments to provide and improve large open spaces and by creating walking paths along the river, Yorkville has ensured there is room for both recreation and relaxation in beautiful public areas. We realize that growth, diversity, and state funding limitations are all critical challenges for the community to navigate in order to maintain Yorkville's reputation for an excellent public school system. Finally, recognizing the importance of collaborative relationships to Yorkville's long-term success, we seek to foster an environment of mutual benefit among and between elected officials, staff, citizens, and other state and local governments. Our vision is brought to life through perceptions, decision-making, activities, events and experiences such as: • Emphasizing the river and downtown as a focal points of the community's identity. • Acknowledging and celebrating our history to provide a commonality of citizenship. • Supporting community events that encourage a sense of family, community and affiliation. • Maintaining community assets. • Fostering relationships and developing systems that prepare the City for development opportunities. • Assessing the transportation and development impact of the Prairie Parkway. • Establishing efficient development processes that allow the City to compete for targeted development types. • Safeguarding property values by adhering to high building standards. • Expanding the park system and recreational programs to support community growth. • Seeking input routinely from the community on issues of significant concern. • Providing opportunities for people of similar ages and/or interests to interact. • Becoming a recognized leader in environmental matters, including community sustainability. • Creating systems for routine collaboration among and between organizations that influence City goals . Section 1.8 Definitions,Roles and Responsibilities Section 1.8.1 City Council Definition – The Mayor and Aldermen of the United City of Yorkville, as defined under the Illinois Municipal Code. Roles and responsibilities – The City Council shall exercise control over personnel through the adoption of the City's annual budget, compensation plan, confirmation of the Mayor's appointments, or by the adoption of policies, procedures, ordinances and resolutions as deemed necessary by the Council. The Mayor may seek advisory input from the City - 4 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Council in connection with annual performance evaluations for employees who have a direct relationship with the Mayor as their immediate supervisor. Section 1.8.2 Mayor Definition—Per the Illinois Municipal Code. Roles and responsibilities — The Mayor shall be responsible for ensuring the effective execution and administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system. The Mayor shall perform the performance evaluations and may seek input from the City Council for employees who have a direct relationship with the Mayor as their immediate supervisor. Section 1.8.3 Board of Fire and Police Commissioners Definition—As defined within City Code, as amended from time-to-time by ordinance. Roles and Responsibilities — Performs the function of a civil service commission for all sworn police officers. The board hires, fires, promotes, and disciplines all sworn members of the police department, except the Police Chief, who is appointed by the Mayor with the advice and consent of the City Council, and the Deputy Police Chiefs, who are appointed by the Police Chief. Section 1.8.4 Types of Employees Section 1.8.4.1 Department Heads Definition—As determined within City Code, as amended from time-to-time by ordinance. In general, are salaried on an annual basis, regardless of number of hours worked over forty(40) hours per week. Roles and responsibilities—Department head shall: 1) Be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2) Establish such rules as deemed necessary to the efficient and orderly administration of their respective departments, in accordance with this employee manual and City Code. 3) Complete performance evaluations for their subordinates in accordance with Section 3.10. 4) Prepare a tentative department budget in accordance with direction given by their supervisor during each budget cycle. 5) Prepare job descriptions and recommend the selection and hiring of all personnel in accordance with Section 6. 6) Submit for approval any promotion, demotion, discharge of all personnel in their respective department, with the Mayor having authority for final dispensation of all employees. - 5 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 1.8.4.2 Supervisory Definition—Members of the management group, as determined by the FLSA status and the provisions of the employee's job description. Roles and responsibilities— Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall report tardiness, illness, or other absence, and make requests for authorized leave to the Supervisory personnel, as dictated in the sections of this employee manual. Section 1.8.4.3 Non-Exempt Full-Time Definition—Permanent employees scheduled to work forty(40) hours per week, and paid on an hourly basis. Roles and responsibilities—As defined by the job description of the position. Section 1.8.4.4 Part-Time Definition—Any employee who is employed regularly for less than forty(40)hours per week. All work performed is paid as straight time, subject to department of labor laws regarding overtime. Part-time employees may be eligible for benefits, in accordance with the provisions within Section 4. Roles and responsibilities—As defined by the job description of the position. Section 1.8.4.5 Volunteers Definition — An uncompensated person who volunteers to perform a service for the City during a special event. Roles and responsibilities—As directed by the Department Head during a City special event. - 6 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL SECTION 2 PERSONAL CONDUCT Section 2.1 Standards of Conduct Employees must exercise the utmost courtesy and discretion regarding all matters of City business. Employees shall refrain from any action and avoid any public pronouncement that might reflect adversely upon the City. Employees are expected to act as a representative of the United City of Yorkville at all times. This means treating all citizens, customers, vendors, suppliers, and other service providers courteously, professionally, and respectfully on the phone, on the road, on the computer, in person or any other form of communication. Employees are also expected to treat each other in the same manner. Any employee who is found to be in violation of City policy may be subject to disciplinary action up to and including termination. Depending upon the seriousness of the action, other appropriate civil or criminal sanctions may also be pursued. By signing off on receipt of this Personnel Policy Manual employees agree to adhere to the standards of conduct set forth in Section 2.1, as well as its subsections. Section 2.1.1 Ethics Ordinance In November of 2003, the Illinois General Assembly mandated that each unit of local government adopt an ordinance "regulating the political activities of, and the solicitation and acceptance of gifts, by the officers and employees of such units `in a manner no less restrictive"than the provisions of the Act". The City passed Ordinance 2004-26 in May of 2004 to comply with this mandate. The Ethics Code provides very clear descriptions of the prohibited activities and consequences of any violations. Of special note is that a violation to the Ethics Code is not treated as a violation of conduct, but will likely lead to prosecution. The following is a summary of the Ethics ordinance: A. No officer or employee shall intentionally perform any prohibited political activity during any "compensated time", as defined herein. No officer or employee shall intentionally use any property or resources of the United City of Yorkville in connection with any prohibited political activity. B. At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity: 1) as part of that officer's or employee's duties, 2) as a condition of employment, or 3) during any compensated time off(such as holidays, vacation or personal time off). C. No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity. - 7 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL D. Nothing in this section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this chapter. E. No person either: 1) in a position that is subject to recognized merit principles of public employment or 2) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the federal standards for a merit system of personnel administration applicable to grant in aid programs, shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee, of a political party, or of a political organization or club. Section 2.1.2 Gift Ban Ordinance 2004-26 and Section 1-12-3 in the City Code also address a gift ban. Except as described in general terms below, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as "recipients"), shall intentionally solicit or accept any gift from any "prohibited source", as defined herein, or which is otherwise prohibited by law or ordinance. No prohibited source shall intentionally offer or make a gift that violates this section. Exceptions are generally: A. Opportunities, benefits, and services that are available on the same conditions as for the general public. B. Anything for which the officer or employee, or his or her spouse or immediate family member, pays the fair market value. C. Any: 1) contribution that is lawfully made under the election code or 2) activities associated with a fundraising event in support of a political organization or candidate. D. Educational materials and missions. E. Travel expenses for a meeting to discuss business. F. A gift from a "relative", meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual's fianc6 or fiancee. G. Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that,under the circumstances, the gift was provided - 8 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: 1. The history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; 2. Whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift; and 3. Whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members. H. Food or refreshments not exceeding seventy five dollars ($75.00) per person in value on a single calendar day; provided that the food or refreshments are: 1) consumed on the premises from which they were purchased or prepared or 2) catered. For the purposes of this section, "catered" means food or refreshments that are purchased ready to consume which are delivered by any means. I. Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of an officer or employee), if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances. J. Intragovernmental and intergovernmental gifts. For the purpose of this act, "intragovernmental gift" means any gift given to an officer or employee from another officer or employee, and "intergovernmental gift" means any gift given to an officer or employee by an officer or employee of another governmental entity. K. Bequests, inheritances, and other transfers at death. L. Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than one hundred dollars ($100.00). Each of the exceptions listed in this section is mutually exclusive and independent of every other. Section 2.1.3 Fraud Prevention The United City of Yorkville has established a fraud prevention policy to aid in the detection and prevention of fraud against the City. It is the intent of the City to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations. This policy applies to any irregularity, or suspected irregularity, involving - 9 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL employees and elected officials as well as contractors, consultants and/or any other parties with a business relationship with the United City of Yorkville. Any investigative activity required will be conducted without regard to the suspected wrongdoer's length of service, position/title, or relationship to the City. The Human Resources Manager will provide employees with information regarding fraud detection and prevention on an annual basis; however management is ultimately responsible for the detection and prevention of fraud, misappropriations, and other irregularities. Fraud is defined as the intentional, false representation or concealment of a material fact for the purpose of inducing another to act upon it to his or her injury. Each member of the management team will be familiar with the types of improprieties that might occur within his or her area of responsibility, and be alert for any indication of irregularity. Any irregularity that is detected or suspected must be reported immediately to the City Administrator, who will coordinate an investigation. The terms defalcation, misappropriation, and other fiscal irregularities refer to, but are not limited to: • Any dishonest or fraudulent act • Misappropriation of funds, securities, supplies, or other assets • Impropriety in the handling or reporting of money or financial transactions • Disclosing to other persons securities activities engaged in or contemplated by the City • Accepting or seeking anything of material value from contractors, vendors, or persons providing services/materials to the City, except in circumstances described in Section 2.1.2 (Gift Ban) of the manual • Destruction, removal, or inappropriate use of records, furniture, fixtures, equipment, and/or any other City owned property • Any similar or related irregularity Irregularities concerning an employee's moral, ethical, or behavioral conduct that is not addressed in Section 2.1.1 (Ethics Ordinance) of this manual should be resolved by departmental management and Human Resources. If there is a question as to whether an action constitutes fraud, contact the City Administrator for guidance. 2.1.3.1 Reporting and Investigation Procedures The City Administrator has the primary responsibility for the investigation of all suspected fraudulent acts as defined in this policy. If the investigation substantiates that fraudulent activities have occurred, the City Administrator will issue reports to appropriate designated personnel and, if appropriate, to the City Council. Decisions to prosecute or refer the examination results to the appropriate law enforcement and/or regulatory agencies for independent investigation will be made in conjunction with legal counsel, as will final decisions on disposition of the case. The City Administrator has the authority to examine, copy, and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities on the premises - 10 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL without prior knowledge or consent of any individual who might use or have custody of any such items or facilities when it is within the scope of his investigation. Great care must be taken in the investigation of suspected improprieties or irregularities so as to avoid mistaken accusations or alerting suspected individuals that an investigation is underway. The City Administrator treats all information received confidentially. Any employee who suspects dishonest or fraudulent activities will notify the City Administrator immediately, and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act. An employee who discovers or suspects fraudulent activity will contact the City Administrator immediately. The employee or other complainant may remain anonymous. All inquiries concerning the activity under investigation from the suspected individual, his or her attorney or representative, or any other inquirer should be directed to the City Administrator or City Attorney. No information concerning the status of an investigation will be given out. The proper response to any inquiries is: "I am not at liberty to discuss this matter." Under no circumstances should any reference be made to "the allegation," "the crime," "the fraud," "the forgery," "the misappropriation," or any other specific reference. The reporting individual should be informed of the following: • Do not contact the suspected individual in an effort to determine facts or demand restitution. • Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by the City Administrator or the City's legal counsel. 2.1.3.2 Termination If an investigation results in a recommendation to terminate an individual, the recommendation will be reviewed for approval by the Mayor and by legal counsel before any such action is taken. Section 2.2 Compliance with Rules and Regulations Employees are expected to comply with the personnel policies and practices contained herein. Penalties will be assessed for infractions of these policies and procedures. Minor infractions do not require the same severe disciplinary action that is necessary for major infractions. All employees are subject to disciplinary action up to and including discharge for engaging in, but not limited to, the following illustrations of unacceptable conduct. Section 2.2.1 Minor Infraction Guidelines Minor infractions are the type of behavior that does not generally, upon first offense, require severe disciplinary action, but if continued, may lead to suspension or termination. Minor infractions include but are not limited to: - 11 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 1. Wasting time, loitering or being away from assigned working place without good reason. 2. Tardiness. 3. Careless or unsafe use of City property. 4. Unauthorized posting or removal of any matter from City bulletin boards or City property. 5. Lack of courtesy to an individual, either on the phone, on the computer or in person. Section 2.2.2 Major infraction Guidelines Major infractions are the type of behavior that may result in severe disciplinary action, such as suspension or termination. Major infractions include but are not limited to: 1. Refusal to carry out a specific order or instruction (written or oral) issued by a supervisor. 2. Theft from fellow workers, the City or any others. 3. Willful omission of facts or falsifying personnel or other records during or after time of employment. 4. Habitual tardiness or absenteeism. 5. Failure to comply with City or department policies and procedures and/or collective bargaining agreement. 6. Unauthorized sleeping on the job. 7. Consumption, possession, or use of any drug (on the job), including intoxicants, alcohol, stimulants, and depressants, other than those prescribed by a physician to the employee. Reporting to work under the influence of any intoxicant, stimulant, and/or depressant (other than that prescribed by a physician) will be considered as if the employee had consumed the drug on the job. 8. Violation of the IT Use and Security policy(outlined later in this chapter). 9. Working in an unsafe manner, including disregarding established safety practices and procedures and/or the failure to use personal protective equipment as required. 10. Malicious, careless, or negligent action resulting in injury or damage to person or property. 11. Failure to report a workplace injury or accident within twenty-four (24) hours of occurrence. 12. Three (3) wage garnishment submittals (requests) made to the City involving more than one (1) indebtedness within a twelve (12) month period. 13. Careless or unsafe use of City property, which results in injury to a person or damage to, said property. 14. Harassment of any kind. 15. Absence from work for one (1) day without permission, without proper notification, or without adequate explanation. 16. Gambling of any type on municipal property. 17. Revealing or divulging confidential information to parties not involved. 18. Issues of workplace violence Section 2.3 Anti-Harassment Policy - 12 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment, we will not tolerate harassment of City employees by anyone, including any supervisor, co-worker, or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly, through the avenues identified below, whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is based upon a person's protected status, such as sex, color, race, religion, national origin, age, physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits, that interferes unreasonably with an individual's work performance, or that creates an intimidating, hostile, or offensive working environment. Such harassment may include, for example, jokes about another person's protected status, kidding, teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when (1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or (3) the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and may include explicit sexual propositions, sexual innuendo, suggestive comments, sexually oriented "kidding" or "teasing", "practical jokes",jokes about obscene printed or visual material, and physical contact such as patting, pinching, or brushing against another person's body. All City employees are responsible to help assure that harassment is avoided. Anyone who believes that they have experienced or witnessed harassment should notify the City Administrator, a Department Head, Supervisor, City Attorney, or Mayor. The City forbids retaliation against anyone for reporting harassment, assisting in making a harassment complaint, or cooperating in a harassment investigation. Anyone who believes that they have been retaliated against should notify the City Administrator, a Department Head, Supervisor, City Attorney, or Mayor. The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable, the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred, the City will take corrective action, including discipline, up to and including immediate termination of employment. An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: Illinois Department of Human Rights - 13 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 100 West Randolph Street, Suite 10-100 Chicago, Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street, Suite 2000 Chicago, Illinois 60661 800-669-4000 Section 2.4 Threats, Violence and Weapons Section 2.4.1 Workplace Violence Policy The City will not tolerate any threats, threatening behavior or acts of violence against employees, visitors, or other individuals by anyone on City property or while an employee is off-premises engaged in City business. There is no justification for such actions. Any employee who violates this policy will face disciplinary action up to and including discharge and may face possible arrest and criminal prosecution. Section 2.4.2 Prohibited Conduct "Workplace violence" includes any behavior or conduct on City premises, which is sufficiently severe, offensive, or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes,but is not limited to: a. Any physical behavior, or threat of physical behavior, which involves aggressive contact with any person, including pushing, hitting, fighting, throwing objects or otherwise intentionally injuring another person or attempting to injure another person; b. Any physical behavior, or threat of physical behavior, that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above; or C. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party, except for authorized law enforcement personnel, is permitted to bring weapons or firearms onto City property(including City vehicles). Section 2.4.3 Reporting Procedures Employees who become aware of workplace violence or any threat of workplace violence, whether by an employee or non-employee, must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident. Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel, then his or her - 14 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL supervisor or the City Administrator when the supervisor is involved. Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should be reported to local law enforcement agency by calling 911, in addition to the reports set forth above. Section 2.4.4 Investigation and Responsive Action All incidents of alleged workplace violence will be investigated promptly by the City. Based on the results of the investigation, the City will take appropriate action. If a violation of policy is found, such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. When applicable, the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. The City may take other actions, as it deems appropriate under the specific circumstances, including seeking judicial action. Section 2.4.5 No Retaliation The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 2.5 Conflict of Interest No City employee shall engage in any act, which is in conflict, or creates an appearance of unfairness or conflict with performance of official duties. An employee shall have a conflict of interest if the employee: I. Has any financial interest in any sale to the City of any property, goods, or services when such financial interest was received with prior knowledge that the City intended to purchase the property, goods, or services. 2. Solicits, accepts, or seeks a gift, gratuity or favor from any person, firm, or corporation involved in a contract or transaction which is or may be the subject of official action by the City. 3. Participates in his/her capacity as a City employee in the initiating or issuing of a purchase order or contract in which he/she has a private pecuniary interest, direct or indirect, or performs in regard to such contract some function requiring the exercise of discretion on behalf of the City. 4. Engages in, accepts employment from, or renders services for private interests for any compensation or consideration having monetary value when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence of judgment or action in performance of official duties, or give the appearance of the above. An employee should not make a unilateral decision. If there is any doubt about his/her private employment, the Department Director should be consulted. - 15 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 5. Directly or indirectly gives, receives, or agrees to receive any compensation, gift, reward, commission or gratuity from any source except the City for any matter directly connected with or related to his/her official services as such employee with the City, except for courtesies as provided in reasonable exceptions. 6. Discloses or uses without authorization confidential information concerning property or affairs of the City to advance a private interest with respect to any contract or transaction which is or may be the subject of official action of the City. 7. Has a financial interest or personal interest in any legislation coming before the City Council and participates in discussion with or gives an official opinion to the City Council unless the employee discloses on the record of the Council the nature and extent of such interest. Interests include: A) Interests in an employee's immediate family. B) Any business entity in which stock or legal beneficial ownership is in excess of one percent (1%) of the total stock, or legal ownership is controlled or owned directly or indirectly by the employee. C) Interest in any business entity in which the City employee is an officer, director, or employee. D) Interest in any person or business entity with whom a contractual relationship exists with the employee; provided that a contractual obligation of less than $500 or a commercially reasonable loan or purchase made in the course of ordinary business shall not be deemed to create a conflict of interest. Section 2.5.1 Permitted Reasonable Exceptions Recognizing that personal friendships often precede and can evolve from official contact between employees and persons engaged in business with the City, reasonable exceptions to this section are permitted for those occasions which are social in nature and are not predicated on the employee's ability to influence, directly or indirectly, any matter before the City. The employee will be guided in interpretation of this section by the distinction between a gift, gratuity, or favor given or received which has significant monetary value and is offered or accepted in expectation of preferential treatment and an expression of courtesy. Examples of acceptable courtesies include a meal or social event; exchanges of floral offerings; gifts of food to commemorate events such as illness, death,birth, holidays, or promotions; or a sample or promotional gift. Section 2.5.2 Use of City Property Employees may only do work which is of direct benefit to the City while on City owned property. No employee shall use City-owned vehicles, equipment, materials, or other property for private use, or as part of secondary employment outside of City premises. Section 2.6 Solicitation and Distribution Employees are expected to devote their full attention to their assigned duties during work hours. Except for requests for contributions for gifts or receptions, held only during breaks or lunch periods, - 16 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL specifically to honor employees on their retirement, resignation from City employ, or other events of personal significance, the following rules shall be in effect: 1. Employees may not solicit for or distribute literature during work hours on behalf of any organization, charity or cause except during non-work periods such as breaks or lunch periods. The City may solicit for or distribute literature on behalf of a charity or cause. 2. Employees who wish to solicit for any organization, charity or cause may not disturb other employees when the other employees are working. 3. Employees may not distribute literature on behalf of any organization, charity or cause in working areas. 4. Employees who wish to solicit for or distribute literature on behalf of any organization, charity or cause must do so in a manner and location, which does not disturb members of the public who are transacting business with the City. 5. Non-employees of the City may not solicit or distribute literature on behalf of any organization, charity or cause on City property, which is not open to the general public. 6. Non-employees who wish to solicit or distribute literature on behalf of any organization, charity or cause on City property, which is open to the general public, must do so in a manner and location, which does not interfere with the conduct of City business. Section 2.7 Drug Free Workplace Policy Section 2.7.1 Substance Use (Non-DOT Employees) The United City of Yorkville is firmly committed to providing a productive, safe and healthful work environment. The use of illegal drugs, abuse and misuse of alcohol, adversely affects those objectives by increasing absenteeism, lowering productivity and quality and most of all,jeopardizing the health and safety of those involved and the safety of others. The following policy and testing program requires compliance by all non-DOT regulated employees as a condition of employment and continued employment with the City. The United City of Yorkville reserves the right to interpret, revise or discontinue any provision of this policy. Appendices A, B, and C are attached and have been incorporated into this policy and program. Appendix A is simply an acknowledgment of receipt required to be executed by all new and current employees. Appendix B and Appendix C consist of"Consent to Test" forms to be executed by current employees as well as applicants respectively. 2.7.1.1 Statement of Policy The United City of Yorkville recognizes that our employees' health and safety are of the utmost importance. Drug use and alcohol misuse may pose a serious threat to employee health and - 17 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL safety. It is the policy of the United City of Yorkville to prevent substance use or abuse from having an adverse effect on our employees. The work environment is safer and more productive without the presence of illicit or inappropriate drugs or alcohol in the body or on City property. Furthermore, all employees have a right to work in a drug-free environment and to work with individuals free from the effects of drugs or alcohol. Employees who use or abuse prohibited substances are a danger to themselves, their co-workers, the public and the City's property. The federal government, many States and the Unions representing our employees have recognized the adverse impact of substance abuse in the workplace. The United City of Yorkville will follow the provisions of current collective bargaining agreements, which incorporate drug and/or alcohol testing, as necessary. All employees are advised that remaining drug-free and qualified to perform assigned duties safely are conditions of continued employment with the City. The United City of Yorkville will conduct post-offer pre-employment testing of all applicants. All employees may be subject to testing where circumstances establish that reasonable cause/suspicion of prohibited substance use exists and following on-the-job accidents or injuries. Any employee who tests positive will be subject to immediate termination. Any employee who refuses to comply with a proper request to submit to testing or who fails to cooperate in the test process will be terminated. These procedures are designed not only to detect violations of this policy but also to ensure fairness to each employee. Every effort will be made to maintain the dignity of employees or applicants involved. Disciplinary action, up to and including immediate termination from employment will, however,be taken as necessary. The United City of Yorkville prohibits the manufacture, distribution, dispensation, possession, concealment, use, sale or transfer of alcohol or illegal drugs, and the possession and/or purchase of drug related paraphernalia while on City premises or in a City vehicle. The United City of Yorkville prohibits employees from using alcohol, illegal drugs or controlled substances while at work, performing City business or job-related duties, while on City property or while operating City equipment (including vehicles). All employees have an obligation to comply with and support this policy. Any employee who is aware of a violation of the policy should report it to his immediate supervisor or any manager. Every effort will be made to preserve the confidentiality of the source of a report to the extent possible. All reports will be taken seriously. Persons submitting false reports are subject to discipline up to and including immediate termination. An employee taking over-the-counter or prescribed medication must be aware of any effect the medication may have on the performance of their duties. The employee must inform his physician of his job duties in order to make certain that the drug does not affect or interfere with the employee's safe and effective performance of his job duties. If the employee's physician determines that the drug affects or interferes with the employee's safe and effective performance of his duties then the employee must promptly report to their immediate supervisor the use of the medication and its possible effects. All prescription and non-prescription drugs must be kept in their original packaging or container. An employee who fails to do so is subject - 18 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL to disciplinary action, up to and including immediate discharge. Such information will be kept confidential and such employees will be reasonably accommodated to the extent required by law. The United City of Yorkville may, with probable cause, conduct searches on and of any of its property, including inspection of vehicles, lockers, desks, employee tool and lunch boxes, briefcases, packages, etc. Private vehicles parked on City property are normally not affected by this policy. Refusing to submit to a search or inspection when requested by management will be cause for immediate discharge. Any illegal substance found on City property may be turned over to appropriate law enforcement authorities for investigation and possible criminal enforcement action. All drug/alcohol test results will be kept in a secure file in the United City of Yorkville's Human Resource Manager's office. These files are strictly confidential in accordance with the law. Under no circumstances should the facts surrounding a case be discussed by anyone from the City with a person not directly or immediately involved with the case. To support this policy, the United City of Yorkville has adopted the following Uniform Drug and Alcohol Testing Program that applies to its employees (both hourly and salaried). A. Pre-Employment Testing; B. Reasonable Cause Testing; C. Post Accident Testing; Neither this policy nor any of its terms are intended to create a contract of employment, or to alter the existing employment or contractual relationship in any way. The United City of Yorkville retains the sole right to change, amend or modify any term or provision of this policy without notice. 2.7.1.2 Drug and Alcohol Testing Programs 2.7.1.2.1 Pre-Employment Testing After an offer of employment has been extended, the applicant must undergo a drug screen designed to identify whether or not the applicant is using illegal drugs. This drug screen will be administered by a clinic or lab selected by the United City of Yorkville. All offers of employment with United City of Yorkville are contingent on the City receiving a negative drug test result verified by the City's Medical Review Officer. Should a positive test result exist, the applicant's offer of employment will be automatically rescinded by the City. If for any reason the applicant has already begun working for the United City of Yorkville before the City receives the positive test result, the applicant's employment will come to an immediate end. However, the applicant can submit documentation supporting the legitimate use for a specific drug or the specific drug that resulted in a positive determination. This documentation must be made either prior to or within 24 hours after the positive drug result is communicated to the applicant. Should the applicant's ability to safely and effectively perform his or her job be affected by the legitimate use of any drug, then the City will attempt to provide accommodations - 19 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL to the extent required by law. If the offer of employment is revoked or if employment ends, the applicant who tests positive under the provisions of this policy may re-apply for employment with the United City of Yorkville after a time period of twelve (12) months, however, there shall be no guarantee of re-employment. ANY APPLICANT WHO REFUSES TO CONSENT TO A TEST OR WHO FAILS TO COMPLY WITH ANY TESTING PROCEDURES OR TESTS POSITIVE FOR THE USE OF DRUGS WILL NOT COMMENCE WORK FOR THE UNITED CITY OF YORKVILLE, AND THE JOB OFFER WILL BE AUTOMATICALLY RESCINDED. EMPLOYMENT IS EXPRESSLY CONDITIONED ON THE SUCCESSFUL PASSAGE OF THE POST-OFFER DRUG SCREEN. In recognition of the requirements of the Americans with Disabilities Act (ADA), the United City of Yorkville will not discriminate against an applicant who has successfully completed a drug or alcohol rehabilitation program. However, the ADA does not prevent the City from refusing to hire any applicant who tests positive for illicit drug use prior to employment. 2.7.1.2.2 Reasonable Suspicion Testing The United City of Yorkville has the discretion to decide when and under what circumstances an employee is fit for work. No employee will be permitted to work while under the influence of alcohol, or any drug not specifically prescribed by the employee's physician and used in accordance with that prescription. Testing on the basis of reasonable suspicion shall include, but not be limited to: 1) involvement in a near-miss accident (an accident that was narrowly avoided) caused by the employee's actions or inaction; 2) observation of an employee acting or appearing in a manner which suggests drug or alcohol use, such as, behavior, appearance, judgment, coordination,job performance and/or other conduct including, but not limited to, slurred speech, glassy eyes, unsteady walk, disorientation, significant or repeated lapses of concentration, emotional outbursts, substantial mood changes, the smell of alcohol on the employee's breath, etc.; 3) instances where the City observes or receives credible information that the employee is using or is under the influence of drugs and/or alcohol; or 4) other facts which support a reasonable belief that the employee is using or is under the influence of drugs and/or alcohol in violation of this policy. All City department heads and supervisors will receive training to assist them in identifying behavioral characteristics of the use of prohibited substances in the workplace. Any department head or supervisor who observes such behavior must, within 24 hours, confidentially notify the Human Resources Manager in writing of the date, time, particular facts observed and employee's name. The Human Resources Manager must determine if the department head's or supervisor's suspicions are reasonable within 24 hours of being notified. Upon the Human Resources Manager's determination that reasonable suspicion exists, testing can commence. However, once the determination that reasonable suspicion - 20 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL exists, under no circumstances will an employee be allowed back to work until he or she has a negative drug and/or alcohol test. In reasonable cause cases, the City shall require the employee to go directly to a collection site for drug and/or alcohol testing. The employee will be transported to the collection site by a City representative. Refusal to consent to testing will be considered insubordination and grounds for termination of employment. If notice of a positive test result is received from the Medical Review Officer, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However, if a negative test result is received, then the employee will be immediately reinstated for work with back pay, if applicable. 2.7.1.2.3 Post-Accident Testing Anyone who suffers an accident on City property must report it immediately to his or her immediate supervisor or manager, so that proper action and/or medical treatment may be provided. Failure to report any injury immediately may adversely affect an employee's benefits and rights under the law, and is grounds for disciplinary action up to and including immediate discharge. An employee shall be tested for the use of controlled substances and/or alcohol as soon as possible, but no later than eight (8) hours, after a reportable accident occurring while during the course of City business and involving said employee if the City has probable cause to suspect that controlled substances and/or alcohol contributed to the accident. For the purposes of this Section, a"reportable accident"means an accident resulting in: 1. The death of a human being; 2. Bodily injury to any person (including the employee) who, as the result of the injury, receives medical treatment --- including "first-aid"; or 3. Damage to property in excess of$500. If notice of a positive test result is received from the Medical Review Officer following a post-accident drug and/or alcohol screen, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However, if a negative test result is received, then the employee will be immediately reinstated for work with back pay, if applicable. 2.7.1.2.4 Return to Duty Testing Any individual who has performed services for the United City of Yorkville but who, for whatever reason, has not worked for the City for a period of 30 consecutive calendar days must undergo testing for drug and/or alcohol use. If a notice of a positive - 21 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL test result is received from the Medical Review Officer following said testing, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. 2.7.1.3 Testing Methodology This policy and program allows for the testing for drugs and alcohol. All laboratories used to perform urine and/or breath testing pursuant to this Program will be accredited by the National Institute on Drug Abuse and will perform testing in accordance with the standards approved by the Department of Health and Human Services. Drug Screening Urine testing will be conducted to screen the presence of the following drugs and their metabolites: - Marijuana -Barbiturates - Cocaine -Benzodiazepines - Opiates -Methadone - Amphetamines -Propoxyphene - Phencyclidine (PCP) Alcohol Screening All breath alcohol testing performed under this Program shall be performed to determine blood alcohol content only. Any employee having a blood alcohol content of at least .02 shall be deemed to have tested positive for the use of alcohol and such a result shall subject the employee to the disciplinary provisions contained in Section 2.7.1.4 of this Program. The United City of Yorkville shall retain a qualified Medical Review Officer to receive test results from the laboratory and to carry out all actions necessary to confirm positive test results. 2.7.1.4 Disciplinary Provisions The United City of Yorkville is a zero tolerance employer. Any employee who tests positive for the use of a controlled substance and/or alcohol in violation of this policy or program, as reported to the City's Human Resources Manager by the City's Medical Review Officer, shall be unqualified to work for the United City of Yorkville and shall be immediately discharged. An employee who "refuses to submit" to an alcohol or drug test as provided herein is subject to immediate termination. "Refuses to submit"means that an employee: 1. Fails to appear for any test within a reasonable time, as determined by the City, consistent with this policy after being directed to do so by the City. - 22 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2. Fails to remain at the testing site until the testing process is complete. 3. Fails to provide a urine specimen for any drug test required. 4. In the case of a directly observed or monitored collection in a drug test, fails to permit the observation or monitoring of the employee's provision of a specimen. 5. Fails to provide a sufficient amount of urine when directed, and it has been determined, through a required medical evaluation, that there was no adequate medical explanation for the failure. 6. Fails or declines to take a second test the employer or collector has directed the employee to take. 7. Fails to cooperate with any part of the testing process (e.g., refuse to empty pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process, or failing to complete all documents, or failing to comply with reasonable directives); or 8. Is reported by the Medical Review Officer as having a verified adulterated sample or substituted test result. 2.7.1.5 Notification to Employer of Conviction As a condition of initial and continued employment, each employee shall a) agree in writing to abide by the terms of the City's policy respecting a drug and alcohol-free workplace; and, b) agree, as required by law, to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business, no later than five (5) days after such a conviction. A conviction means a finding of guilt (including a plea of "no to contendere") or the imposition of a sentence by a Judge or jury in any federal or state court, and/or a finding of Court Supervision. Section 2.7.2 Substance Use (DOT Employees) The United City of Yorkville is firmly committed to providing a productive, safe and healthful work environment. The use of illegal drugs, abuse and misuse of alcohol, adversely affects those objectives by increasing absenteeism, lowering productivity and quality and most of all,jeopardizing the health and safety of those involved and the safety of others. The purpose of this policy is to establish an alcohol and drug testing program to help prevent accidents and injuries resulting from the misuse of alcohol and drugs by covered drivers of commercial motor vehicles in compliance with the Federal Department of Transportation Regulations promulgated at Rule 49 CFR Part 40 and the Omnibus Transportation Employee Testing Act of 1991, enacted October 28, 1991. - 23 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Appendices A, B, and C are attached and have been incorporated into this policy and program. Appendix A is simply an acknowledgment of receipt required to be executed by all new and current employees. Appendix B and Appendix C consist of"Consent to Test" forms to be executed by current employees as well as applicants respectively. Section 2.7.2.1 Applicability This policy applies to all City employees who operate commercial motor vehicles and are subject to the commercial driver's license (CDL) requirements of the Code of Federal Regulations promulgated under The Omnibus Transportation Act. The United City of Yorkville has a separate drug and alcohol policy included in the employee handbook, for all other employees (see Section 2.7.1). Section 2.7.2.2 Prohibited Conduct Employees covered by United City of Yorkville's DOT Drug &Alcohol Policy shall not: 1. Be under the influence of any controlled substance without medical authorization; No driver shall report for duty or remain on duty requiring the performance of safety- sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver that the substance will not adversely affect the driver's ability to safely operate a commercial motor vehicle. 2. Report for, or remain on duty, performing a safety-sensitive function while having a breath alcohol concentration of 0.02 or greater. 3. Use alcohol while performing safety-sensitive functions. Section 2.7.2.2.1 Alcohol 1. No covered driver shall report for duty or remain on duty requiring the performance of safety sensitive functions while having an alcohol concentration of .02 or greater. The City shall not permit the covered driver to perform or continue to perform safety-sensitive function if it has actual knowledge that a driver has an alcohol concentration of.02 or greater. 2. A covered driver shall not be on duty or operate a commercial motor vehicle while the covered driver possesses alcohol, unless the alcohol is manifested and transported as part of a shipment. The City shall not permit the covered driver to drive or continue to drive a commercial motor vehicle if it has actual knowledge that a driver possesses unmanifested alcohol. - 24 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 3. A covered driver shall not use alcohol while performing safety sensitive functions. The City shall not permit the driver to perform or continue to perform safety-sensitive functions if it has actual knowledge that a driver is using alcohol while performing safety-sensitive functions. 4. No covered driver shall perform safety-sensitive functions within four (4) hours after using alcohol. The City shall not permit the driver to perform or continue to perform safety sensitive functions if it has actual knowledge that a driver has used alcohol within four(4) hours. 5. A covered driver required to take a post-accident alcohol test shall not use alcohol for eight (8) hours following the accident, or until he/she undergoes a post- accident alcohol test, whichever is first. Section 2.7.2.2.2 Drugs I. The City will not permit a covered driver to perform safety-sensitive functions who has used any illegal drug or controlled substance except when the use is pursuant to the instructions of a physician who has advised the City that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. It is the driver's responsibility to notify the City if this situation is applicable. 2. Independent of the requirements of the Omnibus Transportation Employee Testing Act of 1991 and the regulations promulgated thereunder, the covered driver must notify the City that he/she is using controlled substances pursuant to the instructions of the physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. Section 2.7.2.3 Drug and Alcohol Testing Programs Section 2.7.2.3.1 Pre-Employment Testing Pre-employment testing is testing for drugs that the City administers after a conditional offer of employment has been extended and prior to any covered driver's performance of a safety-sensitive function. If the pre-duty drug testing reveals a presence of drugs, it will result in revocation of the conditional offer of employment. The City may, in its sole discretion, forego pre-duty testing where the exceptions promulgated at DOT 49 CFR S.382.301 (b) or (c), relating to drug and alcohol testing of covered drivers by their previous employers, are satisfied. The United City of Yorkville will not allow a driver to perform any safety- sensitive functions until the employee has passed pre-duty testing for drugs and alcohol. Prior to the first time a driver performs safety-sensitive functions for an employer, the driver shall undergo testing for controlled substances as a condition prior to being used. - 25 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL The City will not allow a driver that it intends to hire or use to perform safety-sensitive functions unless the City has received a controlled substances test result from the Medical Review Officer indicating a verified negative test result for that driver. Section 2.7.2.3.2 Reasonable Suspicion Testing Reasonable suspicion testing is alcohol and drug testing that the City conducts when it has reasonable suspicion to believe that a covered driver has engaged in conduct prohibited by this policy. Reasonable suspicion must be based upon specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of a covered driver by a department head or supervisor who is specially trained to recognize alcohol misuse or drug use. The City will not administer a reasonable suspicion alcohol test more than eight (8) hours following a determination that reasonable suspicion exists to believe that the alcohol prohibitions of this policy have been violated. Notwithstanding the absence of a reasonable suspicion alcohol test, the City will not permit any covered driver to report for duty or remain on duty requiring the performance of a safety-sensitive function while the driver is under the influence of, or impaired by, alcohol as shown by the behavioral, speech and performance indicators of alcohol misuse, until an alcohol test is administered and the driver's blood alcohol concentration measures .02 or 24 hours have elapsed following a determination that reasonable suspicion exists to believe that the alcohol prohibitions of this policy have been violated. A written record shall be made of observations leading to reasonable suspicion, signed by the department head or supervisor who made the observations, within twenty-four (24) hours of the observed behavior or before the results of drugs tested are released,whichever is earlier. Drivers covered by this paragraph are subject to alcohol testing as follows: Immediately prior to the start of duty in a safety sensitive function, or during duty hours in a safety sensitive function, or immediately following completion of duty in a safety sensitive function. Reasonable suspicion drug testing may be conducted at any time the covered driver is on duty for the City. 2.7.2.3.3 Post-Accident Testing A post-accident test is a test for alcohol and drugs administered following an accident involving a commercial motor vehicle to each surviving covered driver. A covered driver who is subject to post-accident testing shall remain readily available for such testing or may be deemed by the City to have refused to submit to testing. This shall not be construed to require the delay of necessary medical attention for injured individuals following an accident or to prohibit a covered driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary emergency medical care. - 26 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL ALCOHOL TESTS: As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, the City will test for alcohol for each of its surviving drivers: 1. Who was performing safety-sensitive functions with respect to the vehicle, if the accident involved the loss of human life; or 2. Who receives a citation within 8 hours of the occurrence under State or local law for a moving traffic violation arising from the accident, if the accident involved: a. Bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or b. One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle. If an alcohol test required by this section is not administered within two hours following the accident, the City shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If a test required by this section is not administered within eight hours following the accident, the employer shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. CONTROLLED SUBSTANCE TESTS: As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, the City will test for controlled substances (drugs) for each of its surviving drivers: 1. Who was performing safety-sensitive functions with respect to the vehicle, if the accident involved the loss of human life; or 2. Who receives a citation within thirty-two hours of the occurrence under State or local law for a moving traffic violation arising from the accident, if the accident involved: a. Bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or b. One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle. If a controlled substance (drug) test required by this section is not administered within 32 hours following the accident, the City will cease attempts to administer a - 27 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL controlled substances test, and prepare and maintain on file a record stating the reasons the test was not promptly administered. The City will provide drivers with necessary post-accident information, procedures and instructions, prior to the driver operating a commercial motor vehicle, so that drivers will be able to comply with the requirements of this section. 2.7.2.3.4 Random Testing Random testing is unannounced testing for alcohol and drugs administered in a statistically random manner throughout the year to covered drivers employed by the City so that all covered drivers have an equal probability of selection each time said random pool is created for selection. Drivers covered by this paragraph are subject to alcohol testing as follows: Immediately prior to the start of duty in a safety sensitive function, or during duty hours in a safety sensitive function, or immediately following completion of duty in a safety sensitive function. Random drug testing may be conducted at any time the covered driver is on duty for the City. Every driver shall submit to random alcohol and controlled substance testing as required in this section. A list of drivers randomly selected for testing will be provided to the City by Midwest Occupational Health Management Services (MOHMS) on a quarterly basis. The selection of drivers for random alcohol and controlled substances testing will be made by a scientifically valid method, such as a random number table or a computer- based random number generator that is matched with drivers' Social Security numbers, payroll identification numbers, or other comparable identifying numbers. Each driver selected for random alcohol and controlled substances testing under the selection process used will have an equal chance of being tested each time selections are made. Each driver selected for testing will be tested during the selection period. The City will ensure that random alcohol and controlled substances tests conducted under this part are unannounced and that the dates for administering random alcohol and controlled substances tests conducted under this part are spread reasonably throughout the calendar year. It is required that each driver who is notified of selection for random alcohol and/or controlled substances testing reports to the Human Resources Manager immediately to obtain their selection notice. After obtaining their selection notice the driver must immediately proceed to the testing facility. If the driver is performing a safety-sensitive function, other than driving a commercial motor vehicle, at the time of notification, the City will instead require that the driver ceases to perform the safety- sensitive function and reports to the Human Resources Manager as soon as possible. - 28 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 2.7.2.3.5 Return to Duty Testing Any individual who has performed services for the United City of Yorkville but who, for whatever reason, has not worked for the City for a period of 30 consecutive calendar days must undergo testing for drug and/or alcohol use. If a notice of a positive test result is received from the Medical Review Officer following said testing, then the driver will be subject to the disciplinary provisions in Section 2.7.2.5 of this Program. 2.7.2.4 Testing Methodology The United City of Yorkville will conform to the requirements in the Department of Transportation Rule 49 CFR part 40 in all aspects. Alcohol and drug testing procedures are determined by the Federal Department of Transportation and maybe subject to change at any time with or without notice. The United City of Yorkville will ensure that alcohol and drug test information is maintained in a confidential manner in conformity with the Department of Transportation Rule 49 CFR Part 40. The United City of Yorkville will ensure that all contracts between the City and any other entity involved in the alcohol and drug testing program will comply with the procedures set forth in the Department of Transportation Rule 49 CFR Part 40. For an in-depth explanation of alcohol and drug testing procedures, please refer to Department of Transportation 40 CFR Part 40 Subpart C, a current copy of which is kept on file in the Human Resources Office. ALCOHOL:—Alcohol testing will be administered by a Breath Alcohol Technician (BAT) certified by the completion of a NHTSA model course, trained in utilizing an evidential breath testing device (EBT) that conforms to the requirements promulgated at The Department of Transportation 49 CFR part 40.51. The EBT used for testing shall meet the standards promulgated at The Department of transportation 49 CFR part 40.53 and have a quality assurance plan (QAP) developed by the manufacturer to ensure proper calibration. Testing will be conducted in a location that affords visual and aural privacy to individuals being tested. If the initial test reveals a blood alcohol concentration of .02 or greater, a confirmatory test must be performed. The confirmatory tests will produce the only result from which disciplinary action may be taken. If the blood alcohol concentration is confirmed to be greater than .02 the covered driver will be immediately discharged,per the City's zero tolerance policy. DRUGS: A Department of Health and Human Services certified laboratory will perform drug testing on urine samples provided by covered drivers. The drugs for which tests will be conducted are: a. Marijuana(THC) d. Opiates - 29 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL b. Cocaine e. Amphetamines c. Phencyclidine (PCP) f. MDMA(Ecstacy) This list may be subject to change, with or without notice, as determined by Federal Department of Transportation regulations. The cutoff levels for these drugs will conform to those promulgated at The Department of Transportation 49 CFR Part 40. The United City of Yorkville and the certified laboratory will conduct the collection, shipment, testing and chain-of-custody in a manner promulgated under The Department of Transportation Rule 49 CFR Part 40 to ensure the integrity of the testing process. The split urine specimen method of testing will be utilized providing one sample for preliminary screening and initial confirmation, and a second sample for a second confirmation test if needed at a later date. The Medical Review Officer will conduct a final review of all positive test results to assess possible alternative medical explanations for the results INCOMPLETE TESTING: If a screening or confirmation test cannot be completed, or if an event occurs that would invalidate the test, the BAT shall, if practical, begin a new screening or confirmation test, as applicable, E.g., using a new breath alcohol testing form with a new sequential test number (in the case of a screening test conducted on an EBT that meets the requirements of 40.53 (b) or in the case of a confirmation test.) REFUSAL TO SUBMIT TO TESTING: An employee who "refuses to submit" to an alcohol or drug test as provided herein is subject to immediate termination. "Refuses to submit" means that an employee: 1. Fails to appear for any test within a reasonable time, as determined by the City, consistent with this policy after being directed to do so by the City. 2. Fails to remain at the testing site until the testing process is complete. 3. Fails to provide a urine specimen for any drug test required. 4. In the case of a directly observed or monitored collection in a drug test, fails to permit the observation or monitoring of the employee's provision of a specimen. 5. Fails to provide a sufficient amount of urine when directed, and it has been determined, through a required medical evaluation, that there was no adequate medical explanation for the failure. 6. Fails or declines to take a second test the employer or collector has directed the employee to take. 7. Fails to cooperate with any part of the testing process (e.g., refuse to empty - 30 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process, or failing to complete all documents, or failing to comply with reasonable directives); or 8. Is reported by the Medical Review Officer as having a verified adulterated sample or substituted test result. 2.7.2.5 Disciplinary Provisions The United City of Yorkville is a zero tolerance employer. Any employee covered under this policy who tests positive for the use of a controlled substance and/or alcohol in violation of this policy or program, as reported to the City's Human Resources Manager by the City's Medical Review Officer, shall be unqualified to work for the United City of Yorkville and shall be immediately discharged. 2.7.2.6 Notification to Employer of Conviction As a condition of initial and continued employment, each employee shall a) agree in writing to abide by the terms of the City's policy respecting a drug and alcohol-free workplace; and, b) agree, as required by law, to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business, no later than five (5) days after such a conviction. A conviction means a finding of guilt (including a plea of "no to contendere") or the imposition of a sentence by a Judge or jury in any federal or state court, and/or a finding of Court Supervision. Section 2.7.3 Substance Use (Employees in Bargaining Units) City employees who are members of a bargaining unit are subject to the same testing standards as other City employees, with the exception of any provisions relating to Drug and Alcohol Testing outlined in their contract. The City will provide the testing clinic with the portion of the contract outlining these provisions to ensure compliance. Disciplinary procedures will be followed per this manual for any violations of drug/substance abuse unless otherwise stipulated in the employee's contract, or unless another disciplinary process is followed for that employee (i.e. Board of Fire & Police Commission for sworn police officers). Section 2.8 Smoking and Tobacco In conjunction with the Smoke Free Illinois Act smoking and/or use of any form of tobacco products are prohibited within any City owned vehicle or structure or while operating any City owned tools or equipment. Smoking is further prohibited within a minimum distance of 15 feet from entrances, exits, windows that open and ventilation intakes that serve an enclosed area. Violation of the Act will be met with prosecution according to Illinois law, and employees may be further disciplined. Section 2.9 Uniforms and Dress Code Section 2.9.1 Uniforms - 31 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL The City provides uniforms for certain classifications of employees. Uniforms, and/or City purchased apparel are to be worn at all times during work hours and should not be worn on personal time. The uniform specifications are set by the Department Head. Section 2.9.1.1 Taxation of Uniforms The value of work clothing provided by the employer is not taxable to the employee if- 1. The employee must wear the clothing as a condition of employment, and 2. The clothes are not suitable for everyday wear. If the clothing does not qualify as a deductible expense (i.e. as a uniform), then these payments must be treated as a taxable fringe benefit and are subject to income, social security, and Medicare taxes. Thus, a police officer uniform qualifies for exclusion from income. However, a detective's suit jacket and related clothing , since they are suitable for everyday wear, do not qualify as a uniform and are taxable to the employee. Section 2.9.2 Dress Code Employees of the United City of Yorkville are required to present a favorable personal appearance, and adhere to personal grooming and hygiene standards. The attire of employees on the job should be in good taste, neat, clean, and appropriate for the duties to be performed. In order to maintain and project a professional public image and create a positive working environment, the United City of Yorkville Human Resources Division has developed a dress code policy. The Human Resources Division recognizes that certain employees have job responsibilities that require attire other than business - casual. For those purposes, the policy is separated into two categories: Office Attire and Field Attire. Below is definition of those categories and proper and improper attire. Section 2.9.2.1 Office Attire The United City of Yorkville has adopted a business - casual dress code policy. Business - casual applies to all employees whose primary job responsibilities require them to be in an office setting. Articles of clothing not acceptable as business - casual include the following: Rubber-soled flip flops, halter or tube tops, blue jeans (including shorts and capris), midriff baring tops, muscle shirts, spaghetti strap tops, sweatpants and sweatshirts, shorts more than three (3) inches above the knee, gym shoes, and clothing with potentially offensive words. Section 2.9.2.2 Field Attire For individuals whose job responsibilities require an outside work environment where comfort, safety and inclement weather is an important factor, appropriate safety field attire is required. Articles of clothing not acceptable as field attire include the following: Open -toed shoes and sandals, halter or tube tops, midriff baring tops, muscle shirts, spaghetti strap tops, shorts more than three (3) inches above the knee, and clothing with potentially offensive words. - 32 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.9.2.3 Casual Friday Employees are allowed to dress casually on Fridays with blue jeans, gym shoes and blue jean capris acceptable attire. Articles of clothing not acceptable on Casual Friday include halter or tube tops, midriff baring tops, muscle shirts, spaghetti strap tops, shorts more than three (3) inches above the knee, and clothing with potentially offensive words. Section 2.9.2.4 Compliance All United City of Yorkville employees are required to adhere to the Dress Code Policy as mandated by their job responsibilities and title. It is the responsibility of Department Heads within the United City of Yorkville to ensure staff is aware of, and remains compliant with the policy. However, there may be circumstances when an employee may need to deviate from the policy based on a particular job request or responsibility. In those circumstances, compliance of the policy will be waived with consent from the Department Head. Section 2.9.2.5 Enforcement The respective Department Head will conduct a personal, private discussion with any employee whose attire is questionable. When an obvious policy violation occurs, the Department Head will conduct a private discussion with the employee. The employee will also be asked to go home and change into proper attire and return to work. Employees will not be paid during the time period that they are absent from work to change their attire. Repeated policy violations will result in disciplinary action, up to and including termination. Section 2.10 Information Systems Use Policy The purpose of this policy is to set forth the responsibilities of United City of Yorkville (hereafter referred to as "City") employees with respect to the use of the City's information systems in order to maintain the reliability, accessibility and effectiveness of these systems. These systems are in place in an effort to ease the communications and data exchange of City employees and, as such, the safety of these systems is important. Many employees share these resources and it is the responsibility of the users to respect others who utilize these systems. This policy is not exclusive and serves as a guide for users to be aware of what is expected of them. Section 2.10.1 General Policies Section 2.10.1.1 Ownership All computer hardware, networking equipment and communications equipment included in the City's information systems are the property of the City and should be treated as such. Any information that is created on these systems and any messages sent from or received by the City's systems may be considered public records and are not the intellectual property of the user that created them. In the event that employment is terminated by either party, any hardware owned by the City in the employee's possession must be returned. - 33 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.10.1.2 Privacy In the course of working on the City's information systems, users will have access to the personal information of citizens and other employees. Under applicable federal, state, and local laws, this information should be treated as confidential and with respect to the individual's right to privacy. Section 2.10.1.3 Monitoring Users should be aware that any activity performed on the City's information systems may be monitored by the City's Information Technology Department (hereafter"ITD") for security and maintenance purposes. This includes, but is not limited to: logon information, file system access, e-mail system usage and internet usage. The ITD also has access to the entirety of the file system in order to perform backups and maintenance. Let users be aware that, although there is no expectation of privacy on the City's systems, any monitoring and access by ITD staff members will be done with as much respect for the user's privacy as possible. Section 2.10.1.4 Purchasing Purchasing and acquisition of any computer equipment or software applications must be approved by an Information Technology Department staff member. The purpose of this policy is to maintain uniformity in hardware and software systems throughout the City in an effort to ease maintenance of systems. Section 2.10.1.5 Resource Consumption Users should not knowingly utilize an amount of system resources that causes undue stress on the system or that prevents other users from accessing any part of the system. Actions that may be considered over-consumption of resources include, but are not limited to: excessive bandwidth use over network lines, mass e-mails, consumption of server processing power, wasting large amounts of server storage space or overuse of printers or copiers. Users who do not adhere to this policy may have access to these resources limited or restricted entirely. Section 2.10.2 Computer Usage Policy Section 2.10.2.1 Business Use Use of any equipment (including computers, printers, fax machines and any other devices) should be limited to City business only. Explicitly restricted is the use of the systems to create, possess, access or transmit any material which is illegal, obscene, sexually explicit, discriminatory, defamatory or interferes with the activities of other users. Employees should also not use any equipment to participate in illegal activities, gambling, political causes, chain letters, list servers for non-business use or personal commercial ventures. Employees should not upload or download trademarked, patented or copyrighted materials unless they are legally allowed to do so. Employees should not use City equipment to attempt to break into or damage any internal or external systems. - 34 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.10.2.2 Network Security Employees should not share passwords with anyone other than ITD staff. Employees should not grant any unauthorized person remote or local access to the computer systems. This includes, but is not limited to: letting someone use your workstation, letting someone place unauthorized hardware on the network that allows them access or enabling any type of remote access via the internet. In the event that any person requests access to the network, direct them to an ITD staff member for approval. It is the employee's responsibility to report any tampering or breach of security to the ITD staff. In the event that an employee feels their account security has been compromised, they should immediately contact the ITD staff to request a change of password. ITD staff may, at its discretion or by request, restrict or remove any employee's access to network resources. Section 2.10.2.3 Laptop Usage In the event that an employee is issued a laptop, it is the employee's responsibility to maintain the security of the device. If there is confidential data stored on the laptop, it is the employee's responsibility to protect that data from unauthorized persons. The laptop must be, at a minimum, password-protected and should not be left unattended when out of the office. In the event that a laptop is stolen or lost, it is the responsibility of the employee to report the missing laptop to a department head and/or the ITD staff. All usage policies that apply to standard desktops apply to laptops as well. Section 2.10.2.4 Malicious Software Protection In an effort to prevent the effects of malicious software (viruses, spyware, malware, etc.) from compromising the security of the systems, antivirus software is installed on all computers. In that event that a virus is detected on an employee's system, it is the responsibility of the employee to make the ITD staff aware of the problem so they can take steps to clean the system. Employees shall not willfully introduce a virus or any other type of malicious software into the computer system. Doing so is expressly prohibited and could be grounds for disciplinary action and/or criminal prosecution. Section 2.10.2.5 Hardware Employees shall not modify any hardware on the system without the approval of an ITD staff member. This includes, but is not limited to: modifying workstation hardware configurations, adding or removing networking equipment, adding or removing monitors and adding or removing printers and other peripherals. Any requests for changes in hardware must be directed to the ITD staff. Section 2.10.2.6 File Security It is the responsibility of the employee to be aware of how the data they are working on is being saved and backed up. Data systems vary amongst departments. In general, data should be - 35 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL saved to a central server which is regularly backed up. In the event that no central server is available, data is saved to your local hard drive(s). Data that is saved on local drives, either by choice or by necessity, is not automatically backed up in any way. It is the employee's responsibility to back up local data. If an employee is unsure of how their data is being saved, they should contact an ITD staff member. Employees shall not willfully destroy, corrupt or prevent the access of the data files of other employees, even if the system grants them access to do so. Employees shall not copy any confidential data from any system and take that data off-site without permission. This includes, but is not limited to: burning data to a CD, placing data on a flash memory device or e-mailing data. Section 2.10.3 Software Application Usage Policy Section 2.10.3.1 Installation and Removal To prevent potentially disruptive interaction between software packages, only software approved by an ITD staff member may be installed on the computer systems. Employees shall not remove software from any computer without the approval of an ITD staff member. Employees shall also not install any software on the computer system that is not for business purposes. Employees shall not bring software from home to install on a work computer. The ITD staff may, at its discretion, remove software from any computer that is deemed unnecessary for an employee to perform his or her duties. Section 2.10.3.2 Licensing No software is to be installed on a computer that the City does not hold a proper license for, whether the program allows it or not. Some licenses allow for an application to be installed on multiple computers. It is the responsibility of employees to coordinate with the ITD staff to stay in compliance with licensing agreements. The ITD staff may, at its discretion, remove improperly licensed software from any computer. Section 2.10.3.3 Database Applications The City makes use of multiple specialized database applications to manage data. Employees shall not knowingly corrupt or delete data from these databases in such a way that would compromise the integrity or accuracy of the database. Nor shall employees knowingly insert false data into these databases. Any attempt to modify the data in these databases from anywhere other than within the application itself may be seen as an attempt to corrupt the database. Section 2.10.4 E-Mail Usage Policy Section 2.10.4.1 Ownership The City provides to each employee at least one e-mail address to be used for work purposes. The employee does not own this e-mail address. Upon termination of employment, the e-mail address will remain open long enough to retrieve any data from the account that is - 36 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL important to City business and will then be deleted from the system. The City retains the right to monitor and view any e-mail message within the system, at any time, if such action is deemed necessary. There is no expectation of privacy for employee e-mails. Section 2.10.4.2 Professional Communication Any e-mail message sent from a City e-mail address should be presented in a professional manner. E-mails sent from within the system are representative of the City as a whole and should be treated as formal communication. This includes both business and personal communication. Under no circumstances should e-mails originating from a City e-mail address contain material that is: illegal, sexually explicit, obscene, violent, threatening, vulgar, discriminatory, defamatory or in any way unethical. The e-mail system shall not be used to send or receive files in violation of copyright, trademark or patent. The e-mail system shall not be used for commercial ventures, private or personal business dealings or political causes. The e-mail system shall not be used to participate in online gambling, send chain letters, play games or participate in betting pools. Violation of this policy could be grounds for disciplinary action up to and including termination. Section 2.10.5 Internet Use Policy Section 2.10.5.1 Personal Use Policy Internet access is provided to employees as a tool to aid them with business functions. However, the City recognizes that employees may wish to utilize their internet access for some personal uses. The City does not strictly prohibit this. However, any personal use of the internet should be done responsibly and in such a way that it does not interfere with the employee's work or the work of any other employee. Any personal use of the internet should be done during break or non-work time. Employee internet access is considered a privilege and may be limited or revoked in the event that an employee is unable to utilize this resource responsibly. Section 2.10.5.2 Restricted Materials Although the internet can be a powerful informational tool, there are also many sites on the internet that are either dangerous or do not represent the ethics of the City. To this end, employees should not knowingly visit any sites which contain material that is: sexually explicit, illegal, obscene, violent, vulgar, discriminatory, defamatory or in any way unethical. Employees should not use the internet to download any program that is unlicensed or any material that is protected by copyright or patent. Employees should not knowingly visit sites that will infect their computer with viruses, spyware or any type of malware. Violation of this policy may result in disciplinary action up to, and including, termination. Section 2.10.5.3 Professional Communication Any information posted on the internet can be traced back to the City. Because of this, any information posted to web sites on the internet by employees should be done so in a professional manner. This includes information posted to message boards, news groups or any - 37 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL sites which allow for user submitted data. Under no circumstances should employees represent their personal views as those of the City while posting information on the internet. Section 2.10.5.4 Responsibility for Content The City has no control over the content that is available on the internet. And, the City is aware that some users may find some of the content that exists on the internet offensive. The City is in no way responsible for the material on the internet and, as such, users must use their own judgment to avoid any content they may find offensive. Section 2.10.6 Retention of Public Records Section 2.10.6.1 E-mail Retention Most messages sent or received by e-mail may be considered part of the public record and, as such, need to be retained, in accordance with the Illinois Local Records Act (50 ILCS 205). In general, if an e-mail message is used as the medium to discuss official City business, that e-mail will need to be saved as it pertains to the City's retentions schedule, which are on file in the Clerk's Office. Failure to comply with the City's record retention schedule may result in discipline, up to and including termination. Section 2.10.6.2 Electronic Document Retention In addition to e-mails, it is important to retain electronic documents which are also considered part of public record. Electronic documents may be the subject of a FOIA request or litigation discovery. An electronic document should be treated just as a paper document, and should not be destroyed except when specifically allowed. For reference, see the City's retention schedules, which are on file in the Clerk's Office. Failure to comply with the City's record retention schedule may result in discipline,up to and including termination. Section 2.11 Emergency Contact Information Employees must notify Human Resources of the name and telephone number of someone to contact in an emergency. This information will be collected upon hire. Human Resources will update the master list annually. Each supervisor will receive a copy for his/her division. Employees who need to be available for emergencies must notify his/her immediate supervisor as to where he/she can be reached. Any new emergency contact information received by a supervisor from a subordinate shall be forwarded to Human Resources. Section 2.12 Outside Employment Employees may engage in outside work or hold other jobs, subject to certain restrictions. Section 2.12.1 Restrictions - 38 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Employees' activities and conduct away from the job must not compete or conflict with or compromise the City's interest, or adversely affect job performance and the ability to fulfill all responsibilities to the City. This requirement, for example, prohibits the unauthorized use of any City tools or equipment. In addition, employees are not to solicit or conduct any outside business during paid working time. Section 2.12.2 Approval for Outside Employment Full-time Employees must request prior approval from the Department Head before any outside employment or other work activity is undertaken. Failure to do so may be cause for disciplinary action. (See "Request for Authorization of Outside Employment" form in Appendix E.) Human Resources will update the master list bi-annually. I. Employees are cautioned to consider carefully the demands that additional work activity will create before requesting approval to seek or accept outside employment. Outside employment will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to travel, or refusal to work emergency callbacks, overtime, or different hours. If outside work activity does cause or contribute to job-related problems, the City may rescind its approval of such employment and, if necessary, normal disciplinary procedures will be followed to deal with the specific problems. 2. Employees must seek approval to accept outside employment, including self-employment. This request should be submitted to the employee's Department Head. The Department Head should then forward the request, once approved or disapproved, to the Human Resources Division. Part-time employees are required to provide information about other employment for the United City of Yorkville to be aware of additional employers. This information allows for legal compliance in the event of a work-related injury. Section 2.12.3 Considerations for Disapproval Department Heads will be particularly concerned about outside work requests and may disapprove those requests that: 1. May reduce the employee's efficiency in working for the City. 2. May adversely affect the City's image. 3. May appear to be, or actually be, a conflict of interest. Section 2.13 City Identification Cards All full-time employees, and part-time employees at the discretion of the Department Head, shall be provided with a suitable identification card, which shall display a photograph, and other appropriate information that will clearly identify the person as an employee of the City. These cards may not be used as a means of securing credit, avoiding illegal acts, or other special considerations. - 39 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Employees, excluding sworn police officers, who must enter a person's home or other private property on official business, must display their City identification card when requesting entry. Identification cards must be returned to the Human Resources Department prior to termination. Upon retirement from the City sworn police personnel may be issued a City identification card identifying him or her as a retired police officer by submitting a request in writing to the Chief of Police. Section 2.14 Tardiness and Absenteeism An employee who will be tardy to work must notify his/her supervisor at least a 1/2 hour before his/her normal start time, or as soon as practicable. Failure to give such notice of tardiness or absenteeism shall constitute grounds for disciplinary action. Section 2.14.1 Habitual Tardiness/Lateness An employee who is late more than twice in a one-month period measured backwards from the last tardiness, or if an employee is habitually late on a continuous basis, (i.e. an employee is late three (3)times per week), shall be subject to discipline up to and including termination. Section 2.14.2 Failure to Report to Work An employee who is absent for two (2) or more work days without notifying his/her supervisor and securing approval for the absence as soon as possible before the end of the second day of such absence is considered to have abandoned his/her job and will be terminated. Section 2.14.3 Excusable Absences Only absences due to illness or other emergency situations will be excused. Unexcused absences shall be grounds for discipline up to and including termination. Section 2.15 Disciplinary Action It shall be the policy of the City to administer discipline fairly, reasonably, and impartially. Employees and the City are best served when discipline is administered to correct actions rather than to punish. Disciplinary action is not primarily intended to be punitive, but rather to maintain the efficiency and integrity of City service. The nature and severity of the offense and the employee's prior record shall be considered. All disciplinary actions involving suspensions with or without pay or termination require concurrence of the Human Resources Manager. Section 2.15.1 Cause for Disciplinary Action - 40 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL The tenure of City employees shall be based on reasonable standards of job performance and personal and professional conduct. Failure or refusal to meet these standards shall constitute just cause for disciplinary action including oral or written reprimand, suspensions, demotions, and termination. In any major disciplinary action, the pertinent information shall be reviewed with the employee specifying the following: 1. The cause for discipline. 2. The specific reasons supporting the cause. 3. The discipline to be imposed. 4. The effective date of the discipline. 5. The right of the employee to be heard. Employees may be disciplined for areas detailed in the Policy on Standards of Conduct. Section 2.15.2 Investigation It is the responsibility of each supervisor and Department Head to thoroughly evaluate the circumstances and facts as objectively as possible. Section 2.15.3 Pre-Disciplinary Conference The Human Resources Manager or his/her designee shall provide and arrange for a pre- disciplinary conference prior to the written reprimand, suspension, or termination of any employee. The hearing may be comprised of the Department Head, supervisors and the Human Resources Manager or designee. Section 2.15.3.1 Proceedings of the Pre-Disciplinary Conference An employee shall be provided, in writing, with a notice of the charge and an explanation of the circumstances. The employee shall be given an opportunity to respond to the charges. The employee may have legal counsel or union representation present at a pre- disciplinary conference. The department's explanation of the circumstances at the pre-disciplinary conference shall be sufficient to apprise the employee of the basis for the disciplinary action. The employee will be notified within five (5) working days after the conference is concluded of the decision made. Section 2.15.4 Types of Disciplinary Action Section 2.15.4.1 Oral Warning This type of discipline should be applied to infractions of a relatively minor degree or in situations where the employee's performance needs to be discussed. The oral warning should be - 41 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL given in private. Supervisors should inform the employee that he/she is issuing an oral warning, that the employee is being given an opportunity to correct the condition, and if the condition is not corrected, the person will be subject to more severe disciplinary action. Oral warnings must be issued within ten (10) working days after knowledge of the occurrence of the violation claimed by the supervisor. A notation that an oral warning was given should be made in the employee's performance documentation. Section 2.15.4.2 Written Reprimand This notice will be issued in the event the employee continues to disregard an oral warning, or if the infraction is severe enough to warrant a written reprimand in the employee's personnel file. Written reprimand notices must be issued within ten (10) working days after the occurrence of the pre-disciplinary hearing. The reprimand shall state the nature of the infraction in detail and what corrective action must be taken by the employee to avoid further discipline. A copy of the written reprimand is to be given to the employee. The employee shall sign the written reprimand to acknowledge receipt. A copy, signed by the employee, will be placed in the employee's personnel file. If the employee refuses to sign the acknowledgment, the supervisor, manager, or Department Head and one other witness shall note on the reprimand that the employee received a copy thereof and refused to sign it. Written reprimands shall be issued by a Department Head or his/her designee and the Human Resources Manager. Section 2.15.4.3 Suspension Without Pay This form of discipline is administered as a result of a severe infraction of policies or for repeated violations. For minor infractions, a suspension is often given after the employee has received a written warning. An employee will be suspended without pay when the offense is of a serious enough nature usually sufficient for termination but when circumstances related to an employee's overall performance would not warrant immediate termination. The length of suspensions should not normally exceed thirty(30) workdays. A copy of the suspension notice is to be given to the employee. The employee shall sign the suspension notice to acknowledge receipt. A copy signed by the employee shall be placed in the employee's personnel file. If the employee refuses to sign the acknowledgment, then the Department Head or his/her designee and one other witness shall note on the suspension notice that the employee received a copy thereof and refused to sign it. - 42 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Suspensions without pay shall be issued by the Department Head or his/her designee and the Human Resources Manager. Section 2.15.4.4 Emergency Suspension With Pay Emergency suspensions may be used in cases where it is in the best interest of the City to immediately remove the employee from the work place, or additional time is necessary to investigate a situation to determine what further disciplinary action may be justified. Department Heads or their designees, with the input of the Human Resources Manager, are empowered to issue an emergency suspension. This suspension gives the Department Head, supervisor or designee the opportunity to discuss the problem with his/her supervisor to determine an appropriate course of action when the situation is serious enough for the employee to be removed from the work environment. The maximum length of an emergency suspension with pay is five (5) days unless circumstances warrant a longer time. Section 2.15.4.5 Suspension with Pay At the discretion of a Department Head or his/her designee, and with the input of the Human Resources Manager, an employee of the City may be suspended with pay and benefits pending investigation of allegations of misconduct, when the nature of the allegation compromises the ability of the employee to perform his/her duties, and when a substantial period of time will be required to complete an investigation or legal action. Such suspension is not a disciplinary action and may not be appealed. If the charges are substantiated, disciplinary action will be taken in accordance with the nature of the offense, and may include recovery of salary and benefits paid during the suspension. If the charges are unfounded, the employee will be restored to duty and a letter of exoneration will be placed in the employee's official personnel file. Section 2.15.4.6 Termination Immediate removal of an employee from the job pending review for termination may be warranted in instances involving serious insubordination, theft, serious illegal or destructive acts while on the job, or other substantial reasons deemed appropriate by the Department Head and with the input of the Human Resources Manager. An employee may also be terminated after repeated offenses of a less serious nature if the offenses have been documented by the supervisor and appropriate behavioral changes have not resulted from previous progressive disciplinary action. The employee shall receive his/her final check on the first payroll date following his termination. Section 2.15.5 Probationary Employees—Termination - 43 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Probationary employees may be terminated at any time without cause and without the right of appeal. Dismissals of probationary employees also require the concurrence of the Human Resources Manager. Section 2.15.6 Filing Disciplinary Actions in Personnel File The original copy of any disciplinary action is to be signed by the employee and placed in the employee's personnel file with a copy given to the employee. Section 2.16 Grievances The most effective accomplishment of the work of the City requires prompt consideration and equitable adjustment of employee misunderstandings and grievances. The procedure is open to any employee who believes that the treatment he/she receives on the job is inequitable or unfair, or for any other reason needs correction. This applies to all phases of an employee's relations with the City including job operations, discipline, conduct of fellow workers, and supervision. It is the desire of the City to adjust misunderstandings and grievances informally, and both supervisors and employees should make every effort to resolve problems as they arise. Lacking an opportunity to discuss and adjust grievances leads to employee dissatisfaction. This in turn may be reflected in job performance and adversely affect the high standards of service our city strives to provide. Therefore, good employee relations are good business. Employees who desire to pursue a grievance must file a written grievance form within the time period provided below. Employees may obtain a grievance form from their Department Head or Human Resources. Department Heads should respond to all grievances filed by employees. Section 2.16.1 Procedure for Filing a Grievance Step 1: An employee who has a question or dispute shall first discuss it with his or her immediate supervisor within two (2) working days of the incident. Unless the grievance is presented within this time frame, it shall be deemed not to exist. The supervisor shall make a careful inquiry into the facts and circumstances of the complaint in an attempt to resolve it promptly and fairly and give his/her answer to the employee within three (3) working days of the discussion. The supervisor shall advise Human Resources and the Department Head in brief, written form as to the question and departmental response. If the supervisor does not reply within this time frame, or if the employee is dissatisfied with the response of the supervisor, the employee may initiate Step 2 of the procedure. Step 2: The question or dispute shall be put into writing and submitted to the Department Head within five (5) working days of the supervisor's decision in Step 1. The Department Head shall make a separate investigation, including discussion with both the employee and supervisor. The Department Head will respond to the employee in writing within five (5) working days of the receipt of the employee's grievance. A copy of the written dispute and the response will also be forwarded to Human Resources. If the Department Director - 44 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL does not respond within five (5) working days, the employee shall consider the answer to be "grievance denied."The employee may initiate Step 3 at that time. Step 3: If the employee is dissatisfied with the Department Director's decision, he/she may submit a written request for a final determination by the City Administrator or his staff designee within five (5) working days of the receipt of the Department Head's response. The City Administrator shall review the matter in detail and give a binding written response based on the policies and procedures of the City within ten (10) working days of the receipt of the employee's grievance. Section 2.17 Safety and Health Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools, equipment and motor vehicles in connection with City business. Section 2.17.1 Supervisor Responsibilities 1. Promote a safe environment by providing training for safe work procedures, setting a personal example and fostering employee participation and input. 2. Ensure employee compliance with all safety rules and standards. 3. Provide all necessary safety equipment and ensure their proper use by employees. 4. Conduct frequent and thorough safety inspections of his or her area of authority. 5. Correct all hazardous conditions as quickly as possible and communicate these conditions to all affected employees. 6. Seek immediate and proper treatment for all employees when injuries occur. 7. Ensure accidents are reported and investigated in a proper and timely manner. Section 2.17.2 Employee Responsibilities 1. Comply with all safety rules and standards. 2. Perform in a reasonable and safe manner to assure maximum safety to themselves, their coworkers and the public. 3. Notify the supervisor of all unsafe conditions and assist them with the correction of the condition. 4. Report all accidents immediately to the supervisor and seek medical treatment, if necessary. Section 2.17.3 Personal Protective Equipment The City provides all non-clerical and non-administrative personnel with appropriate personal protective gear, such as: rain gear, hard hats, liners, safety glasses and gloves. Each department will be responsible for all such supplies. Supervisors are responsible for ensuring proper personal protective equipment is worn by employees. Employees must wear all appropriate personal protective equipment when engaged in a - 45 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL work activity designated as hazardous. Employees in specified positions who wear glasses must wear approved safety glasses. Negligence in use of personal protective equipment could be cause for disciplinary action, and could also cause serious injury. The Department Head maintains a list of positions requiring safety glasses. Section 2.17.3.1 Hard Hats It is the policy of the City to require employees to wear hard hats at all times when in the field around construction and maintenance projects. As a minimum, however, hard hats shall be worn as follows: 1. During the operation of all equipment, including backhoe, loader and mower, street sweeper and ladder truck. When a ladder is being used, the ground person must wear a hard hat. 2. When working below ground level, such as in lift stations, ditches, etc. 3. When conditions warrant and/or when ordered to do so by a supervisor. 4. When working in a traveled right-of-way. 5. When inspecting construction sites. Section 2.17.3.2 Safety Shoes Safety shoes shall be worn whenever there is an opportunity for something to fall on an employee's foot. This includes all Public Works foremen, superintendents, and Local 150 employees. OSHA defines the criterion for safety footwear. Section 2.17.3.3 Safety Harness A safety harness shall be used when an employee enters a large clean-out, storm manhole, sewer manhole, wet well, catch basin or large pipe. Section 2.17.3.4 Safety Vest A high-visibility safety vest shall be worn when an employee is in a flagging position and/or when working in a traveled right-of-way, in accordance with the provisions set forth in the U.S. Department of Transportation Federal Highway Administration's Manual on Uniform Traffic Control Devices (MUTCD). Section 2.17.3.5 Safety Glasses Safety glasses shall be worn when there is exposure to eye hazards caused by flying particles, molten metal, liquid chemicals, acids or caustic liquids, chemical gases or vapors, electrical hazards, sharp or falling objects, or potentially injurious light radiation. Section 2.17.3.6 Non-Compliance with Safety Requirements Failure to comply with mandatory requirements for wearing safety apparel and/or using safety equipment will result in disciplinary action, including termination for repetitive or gross violations. - 46 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.17.4 Worker's Compensation All employees are covered by the Worker's Compensation and Occupational Disease Act, a program of industrial insurance to protect workers, their families, and dependents from loss due to an industrial accident or illness. The program provides for payment of medical bills, physical and vocational rehabilitation, and financial compensation while the worker is disabled — either temporarily or permanently—and unable to work. Section 2.17.4.1 Employee Injury/Accident Reporting Requirements Any employee suffering an injury or accident during the course of his/her employment is responsible for the following: 1. Report the accident and/or injury to his/her supervisor immediately. This should happen even if the injury does not warrant medical treatment. This is important because as soon as the supervisor becomes aware of the situation, the employee can receive treatment, if needed. If an accident is not reported and an injury develops at a later date, an extensive investigation may be required in order to determine compensability. Employees may be subject to discipline if injuries are not reported immediately. 2. Go to the Occupational/Health Clinic to receive treatment, if necessary. If the injury occurs outside the hours of 7:30 a.m. — 8:30 p.m., the employee may go to Rush Copley Emergency Room. 3. Adhere to drug and alcohol testing. 4. Tell Human Resources if he/she chooses to go to a doctor of his/her choice. 5. Complete the "Worker's Compensation Employee Injury - Employee's Report" (see Appendix E) within twenty-four (24) hours of the accident and forward it to the supervisor. 6. Update Human Resources personally after each doctor's visit. The employee must personally report to Human Resources to update them and also to give them any paperwork from the doctor. Human Resources will, in turn, notify the supervisor. 7. Instruct doctors,hospitals, physical therapists etc. to send the bills to Human Resources at the City, not the employee. 8. Do not give the supervisor any doctor notes or bills. These must be given directly to Human Resources. If the injury or appointment occurs after 4:30 p.m. and before 8:00 a.m., the employee must see Human Resources the following day. 9. Schedule all medical appointments and physical therapy at the earliest or latest time possible in the day so as to minimize disruption of work. If unable to schedule the - 47 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL appointments at an early or late hour, the employee is required to return to work after the appointment unless directed otherwise by the doctor. If directed otherwise by the doctor, the employee must have a doctor's note and personally give the note to Human Resources. 10. Keep all doctor and physical therapy appointments. If unable to do so, the employee is responsible for canceling and rescheduling the appointment and notifying Human Resources and his/her supervisor of the change. 11. Cooperate with the attending physician and with Human Resources and follow all requirements. Section 2.17.4.2 Supervisor Reporting Requirements 1. Convey the pertinent information to Human Resources immediately, especially if the employee needs medical treatment. A message may be left on voice mail if the accident occurs after hours. 2. Insist upon medical treatment, if warranted. All employees should be sent to the Occupational/Health Clinic. The supervisor may send the employee to the clinic even if he/she is not sure the employee is hurt. 3. Drive the employee to the clinic if the employee is unable to do so. 4. Complete the "Workers Compensation Employee Injury — Supervisor's Report" (see Appendix F) within twenty-four (24) hours of the accident and forward it to Human Resources along with the Illinois Form 45: First Report of Injury. Notify Human Resources if this process will take longer than 24 hours. 5. Investigate the accident regardless of treatment being given. 6. Ensure the employee complies with this policy. If the employee attempts to give you the doctor's note, do not accept it, but instead send him/her to Human Resources. 7. Send any original timesheets directly to Human Resources if the employee has time charged to worker's compensation. Human Resources will be responsible for submitting the timesheet to Finance. Section 2.17.4.3 Human Resources Reporting Requirements 1. Complete and coordinate all appropriate paperwork to be submitted to the City's worker's compensation administrator. 2. Notify the employee if the accident is compensable under worker's compensation. 3. Keep the supervisor informed of the status of the employee. 4. Discuss with the supervisor whether transitional duty is available for employees with restrictions, and what work the employee can or cannot perform. 5. Monitor the progress of the injured employee. 6. Be proactive so the employee can return to work with no restrictions as soon as possible. Section 2.17.5 Work Related Injury Compliance In the event of a work-related injury, employees should adhere to the rules listed below. Non- compliance with this procedure may affect worker's compensation benefit. - 48 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.17.5.1 Appointments and Follow Up Employees must let Human Resources know when they have a doctor's or physical therapy appointment scheduled. Immediately following each doctor's visit or physical therapy appointment, they must personally update Human Resources and bring in the paperwork. Section 2.17.5.2 Transitional Duty If an employee has been released to work with restrictions, he/she must be available for transitional duty as ordered by a supervisor or the Human Resources Division when work becomes available, even for periodic limited duty projects. Human Resources will attempt to provide employees with one (1) business day advance notice. If an employee is called in to work and is unavailable to work for any reason other than a doctor's appointment, he/she will be charged vacation time for those hours. In addition, when taking a vacation, employees must let Human Resources know. Employees will then be charged vacation time. Section 2.17.5.3 Case Management The Worker's Compensation Administrator may assign a case manager. A case manager is a registered nurse who acts as a liaison between the employee and the Human Resources Manager. The case manager may accompany the employee to all doctor's appointments. This will allow for a more expedient and safe return to work. Section 2.17.5.4 Paycheck and Benefits The Human Resources Division will process worker's compensation checks during the regular payroll schedule. Union employees must also pay union dues, unless a withdrawal card has been submitted to Human Resources. If the employee accepts worker's compensation benefits, they will receive 2/3 pay as outlined within the Worker's Compensation and Occupational Disease Act. The employee has the option to supplement the worker's compensation pay with accrued time off. Section 2.17.5.5 Accrual of Time Employees will accrue vacation or sick time while they are not working. After an employee returns to his/her regular position on a full-time basis, Human Resources will reinstate up to eight (8)pay periods of vacation time. Section 2.17.5.6 Medical Bills Employee should instruct the doctor(s) to mail all bills to Human Resources. If any employee receives any medical bills at home, he/she should bring them to Human Resources right away so that they will be paid. - 49 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.17.5.7 Released to Work Once an employee has been released to return to his/her regular position, Human Resources may request an additional doctor's appointment or functional capacity evaluation. Section 2.17.6 Transitional Duty Transitional duty will be available to any employee who has restrictions due to work-related or non-work-related injury or illness, provided there is appropriate work available. This temporary job placement must meet the physical restrictions that the physician has assigned to the injured employee. Section 2.17.6.1 Physician Certification If an employee becomes injured and receives doctor's treatment (either at the Occupational/Health Clinic or from his own physician), he/she may be eligible for transitional duty. To be considered for transitional duty, the employee must present a note from the Occupational/Health Clinic or his/her physician. The physician should review the employee's job description prior to writing this note. The note should state: 1. Length of time that the employee is to remain on restricted duty. 2. Exact nature of the work that the employee can and cannot perform. This should include specific duties and weight limitations, if applicable. 3. Date of the next scheduled re-examination to determine any change in the employee's physical status. The above-mentioned information must be provided in writing after each examination. Upon return from an examination, the employee must submit the physician's note to Human Resources. The doctor's office may also call in or fax the restrictions. The Human Resources Division, in conjunction with the supervisor, will determine if transitional duty is available. If it is determined that transitional duty is not available in his/her department, HR will notify all City departments to see if anyone may be able to accommodate the employee's restrictions. If it is determined that transitional duty is not available, the employee will not be allowed to work. If transitional duty is available, or becomes available at a later time due to changes in tasks, personnel, or the employee's restrictions, the employee with a work-related injury/illness will be required to report to work at a date and time determined by the City. If transitional duty is available, the employee with a non-work-related injury/illness will have the option to report to work or continue to be off work and use benefit time. Section 2.17.6.2 Transitional Duty Time Limitations/Restrictions Transitional duty shall be determined on a case-by-case basis and depends on the employee's restrictions and work availability. Transitional duty is not guaranteed. Normally, it will not last for more than thirty(30) calendar days from the initial date of release for transitional duty unless there has been an improvement in the employee's condition. If there is an improvement in the employee's condition during the first thirty(30) calendar days of transitional - 50 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL duty, the employee may receive up to an additional (30) days of transitional duty from the date of the improvement. It shall only be allowed if it does not exacerbate the employee's injury. While on transitional duty, employees will not be allowed to work overtime unless it is an emergency situation. The duties given shall be legitimate and productive work, and not "manufactured" or "busy" work and may be tasks the employee has never performed before. Employees may be offered transitional duty work intermittently or as needed by the City. Section 2.17.7 Accommodation Hearing In the event an employee has been given permanent restrictions due to either a work-related or non-work-related injury, an accommodation hearing will be held to determine if the City can accommodate the restriction(s). The meeting will consist of the employee, the employee's supervisor and Department Head, and Human Resources. During the meeting, the job description will be reviewed and the employee will have an opportunity to request any specific changes to be made in order to accommodate him/her, such as purchasing a piece of equipment. Due to fiscal and/or personnel concerns, accommodations may be granted in whole, partially or not at all based on the reasonableness of the accommodation. Human Resources will inform the employee in writing of the City's decision. Section 2.17.8 Use of City-Owned Motor Vehicles The City may provide vehicles for business use, to allow employees to drive on city business, and to reimburse employees for business use of personal vehicles according to the guidelines. An employee who holds a valid driver's license, when authorized by a Department Head, may operate a city vehicle. At the start of the annual fiscal year, employees will be subjected to an audit of their driver's license status via the Secretary of State. Any employee whose driver's license is revoked or suspended while employed with the City is required to notify their department head within 24 hours of the incident. Those individuals whose job description includes a valid driver's license requirement and fail to meet that requirement may be relieved of their duties without pay at the discretion of the City Administrator. Section 2.17.8.1 Vehicle Guidelines If it is more efficient in terms of productive use of time to have authorized rest periods taken in the field or the job site, it is permissible to use city vehicles to pick-up meals for employees. If an employee is working in an area away from his or her base location, and it is more convenient and less time consuming to eat lunch in that area, the employee may take the city - 51 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL vehicle to a nearby restaurant (or to his or her home if it is in the area) rather than returning to the base location, subject to supervisor approval. A city vehicle also may be used for attending professional or governmental association meetings and luncheon meetings, which directly benefit the United City of Yorkville. Section 2.17.8.2 Take Home Vehicles A vehicle may be taken home at night providing one of the following criteria are met and it is approved by the Department Head: 1. The nature of duties is such that the employee is subject to be routinely called out on an emergency or other extra duty outside normal working hours. 2. If it is necessary for the employee to have a car to protect the safety, health, or welfare of the citizens of Yorkville. 3. When the employee is required to attend an official meeting or conference on the City's behalf. The following regulations relate to take home vehicles: I. When permission is granted for a city vehicle to be driven home, the vehicle shall be stored off the street. 2. Each employee authorized to drive a city vehicle home shall make the vehicle available for emergency use whenever he or she is out of the City or unavailable for service for other reasons. 3. Personal use of city vehicles is subject to withholding tax, as required by IRS regulations. 4. Permission may not be granted for a city vehicle to be driven home more than 10 miles from City limits. Section 2.17.8.3 Regulations Relating to Vehicle Use 1. Each city vehicle shall be assigned to a specific individual, whenever possible, for purposes of responsibility, and for assurance of proper maintenance. All vehicles so assigned will be for the sole purpose of allowing city personnel to carry out their job responsibilities during normal working hours. 2. Operators of city vehicles shall conduct a routine inspection of the vehicle to include but not to be limited to the following: headlights and tail lights, seat belts, horn, windshield wipers, tire, brakes, turn signals, and a weekly inspection of oil, battery, water, and appearance. 3. Vehicles should be kept neat inside and outside, and every precaution must be taken to prevent debris from being blown or falling off trucks or from being discarded by vehicle occupants. Vehicle windows shall be closed and doors locked when not in use. 4. All city vehicles should be driven in a safe, courteous manner. Violations of traffic laws by a city employee while driving on city business are subject to review by the - 52 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL proper authorities for disciplinary action in addition to normal law enforcement procedures. The driver of a city vehicle is responsible at all times for not only the safe operation of the vehicle, but for the safe and lawful condition of the vehicle itself. All persons shall use the safety belt restraining system while operating or riding as a passenger in the vehicle while the vehicle is in motion. Faulty operation of a vehicle shall be immediately reported to the fleet foreman who shall issue a work order for repair. 5. City employees may not operate any vehicle for which they do not have a valid Illinois license for the intended use and type of vehicle being driven. It is the responsibility of the employee to procure the proper license. 6. City employees who are authorized to take city vehicles home at night may transport other city employees so long as a reasonably direct route between the work station and residence of the employee authorized to drive the city vehicle is maintained. 7. Employees shall not allow members of their family or their friends to drive city vehicles. 8. Abuse of vehicle privileges may result in disciplinary action up to and including termination. Section 2.17.8.4 Reimbursement for Personally-Owned Vehicle Use Employees approved by their department to operate a personally owned vehicle (POV) will receive the IRS per-mile standard. Section 2.17.9 Collision Investigation Involving City Employees If, while operating a city vehicle or a privately owned vehicle in the performance of official duties, an employee is involved in an accident resulting in personal injury or property damage, the operator shall cause the following reporting and investigative procedures to occur. Section 2.17.9.1 Vehicle Accident Reporting Requirements—Employee 1. Contact 911, a police report is required to send to insurance. 2. Report the accident and/or injury to his/her supervisor immediately. This should happen even if the vehicle does not need immediate repair. 3. Complete the "Vehicle Accident Report" (Appendix G) and immediately return it to the supervisor. Section 2.17.9.2 Vehicle Accident Reporting Requirements—Supervisor 1. Convey the pertinent information to the Finance Department immediately, especially if the vehicle has substantial damage or the party has incurred injury. 2. Approve and sign the "Vehicle Accident Report" (Appendix G) that the driver completes. Complete the "Supervisor's Vehicle Accident Investigation Report" (Appendix H and forward both reports with the police report to the Finance Department within 24 hours of the accident. Notify the Finance Department if more time is required. - 53 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.17.9.3 Investigation Procedure 1. Request that all parties and properties concerned remain at the scene of the accident, if possible,until a law enforcement representative has released them. 2. All collisions involving city vehicles or persons on duty and actively engaged in city business will be investigated by a police agency. 3. If occurring outside the United City of Yorkville, the collision will be investigated by the police agency having jurisdiction. 4. If occurring within the United City of Yorkville and involving property damage or a minor (non-hospitalizing) injury, the collision will be investigated by the United City of Yorkville Police Department. 5. If occurring within the City and the collision results in a fatality or injury requiring immediate hospitalization of any party, the accident will be investigated by an outside authority. Selection of an outside authority will be handled by the United City of Yorkville Police Department at the scene. Section 2.17.9.4 Employee Statements Employee/operators shall refrain from making statements regarding the accident with anyone other than the investigating law enforcement representative, appropriate City officials, and representatives of his or her own insurance company, if the employee's privately owned vehicle is involved. Statements made to investigating authorities should be confined to factual observations. Section 2.17.10 Emergency Conditions City offices and activities shall remain open and in operation during established working hours. All employees should make every attempt to report for work on a timely basis. If employees are unable to report to work, the following criteria shall apply: 1. The employee is responsible for contacting his/her supervisor or Department Head by telephone to indicate anticipated absence from work or late arrival to work and the reason. 2. If an employee is unable to report to work, the absence may be charged as vacation or personal leave. Section 2.17.10.1 Closing City Offices The City Administrator shall be authorized to close city offices to protect the safety and welfare of city employees. In this event, employees may use vacation or personal leave to compensate for hours not worked. It shall be at the City Administrator's discretion whether specific employees will be allowed to work from home or another location. Section 2.18 Workplace Inspections - 54 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL The City wishes to maintain a work environment that is free of illegal drugs, alcohol, unauthorized firearms, explosives, or other improper materials. To this end, the City prohibits the possession, sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Section 2.18.1 Administrative Inspections Desks, lockers and other storage devices may be provided for the employees' convenience, but remain the sole property of the City. The City also reserves the right to conduct searches and inspections of City-provided vehicles, equipment, materials, such as boxes, thermoses, briefcases, desks, computer files, computers, computer disk, cabinets, file drawers, desk, lockers, or packages without notice. Anyone who refuses to allow a search of the City-provided property listed above or who is found in possession of prohibited articles will be subject to disciplinary action, up to and including dismissal. Accordingly, the City Administrator or Chief of Police or their designee may conduct the inspection with or without prior notice. All administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. The City is not responsible for loss of or damage to personal property on the job. Section 2.18.2 Criminal Inspections/Searches When a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately. The local police will determine if an inspection is warranted and conduct such inspection. Only law enforcement personnel shall conduct such inspection. Any abuse of this provision within the employee manual by any employee shall be subject to disciplinary action up to termination. Section 2.19 Nepotism Section 2.19.1 Prohibition on Employing the Spouse/Relatives of Department Heads/Elected Officials/Paid Appointed Officers (Anti-Nepotism) a. It shall be the policy of the City that it shall not employ the spouse or a relative of the following Department Heads, Elected Officials, or Paid Appointed Officers: Mayor, Aldermen, Clerk, Treasurer, City Administrator, Chief of Police, Director of Parks and Recreation, Director of Finance, City Engineer, Director of Public Works, Building and Zoning Officer, City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within the same categories. b. This policy restricting employment of certain spouses and relatives shall not apply to any prohibited relationships existing on the date of passage of this provision. Section 2.19.2 Spouse/Relatives of Department Heads/Elected Officials a. The employment of a spouse or a relative of any Department Head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed - 55 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL necessary by the City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. The City Administrator is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Section 2.19.3 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step- relatives, within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty, actual or implied, based on family relations. b. The employment of a relative of any full-time City employee, in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment, every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer, the City Administrator will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on, but are not limited to, such factors as the grade of each affected employee's position, the availability of openings for which the affected employees are qualified, and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. f. The Mayor or his designee is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the Mayor to ensure compliance with applicable federal, state and local laws. Section 2.20 Dissemination of Information Policy Title 1, Chapter 5, Section 5 of the City code outlines the Dissemination of Information Policy: A. Realizing that it is in the best interest of a municipality to have informed representatives making decisions based on all available information, and that it is in the best interest of a municipality to have an informed electorate, the following have been enacted: 1. The aldermen of the United City of Yorkville, together and independently, have the right to request and receive existing information relating to all areas of city business from any - 56 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL appropriate city official or appropriate employee. Such information should be received by the alderman or aldermen making the request within five (5) working days after the request has been made. 2. Any employee, official or department head who refuses to comply with the request for information, or willfully obstructs or retards the dissemination of such information, will be found to be derelict in his or her duties, and may face disciplinary action or termination. 3. The corporate authorities as a body have the sole right to determine what information will be made available to the public, based on the Illinois freedom of information act as interpreted by the attorney general of the state of Illinois. Section 2.21 Use of Telephones Section 2.21.1 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees may be required to pay for any non-city business calls they make which are charged to the City. This policy is subject to change, as the City deems necessary. Section 2.21.2 Cell Phone Policy This policy is intended to provide guidelines for the proper use of cellular telephones. Cellular telephones are provided to employees as business needs indicate. City employees who have been issued a city cell phone are advised that all calls made to or from the city cell phone can be subject to a Freedom of Information Act review by the public. There should be no expectation of privacy. Section 2.21.2.1 Procedure If a Director determines that an employee needs a cellular telephone or an upgrade to an existing cellular telephone, a detailed written request must be submitted to the Finance Director as part of the requisition process. This request must include: a. The estimate of the annual cost and where the expense is budgeted. b. The reason for the request, and whether it will enhance emergency response, employee safety, or work efficiency. c. The adequacy of the present system of communication, and if a cellular telephone is the most appropriate and economical choice. d. How much time the user spends in the field each day. e. How frequently the cellular telephone will be used. - 57 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.21.2.2 Allotted Minutes The maximum authorized number of minutes per person is as follows: Department Heads and Elected Officials 1,000 minutes Foremen, Managers, Police Personnel & Supervisors 750 minutes All other employees 400 minutes This is to be used as a general guide and may change depending upon the City's vendor and/or the City's needs. Section 2.21.2.3 Eligibility Criteria Employees eligible for assignment of City-owned cellular telephones are those designated by the City Administrator and/or the Chief of Police, including (but not limited to): 1. Employees who are frequently in a vehicle, if the individual must conduct City business by the telephone while in the field, and it can be shown that cost savings and customer service efficiently will be realized through the use of such devices; 2. Employees who have a critical need to maintain accessibility with other department directors, City management staff and public officials, in order to insure uninterrupted customer services and/or the integrity of the City; 3. Public safety positions, as determined by the Chief of Police, as necessary to provide immediate and direct telephone communications with citizens, outside agencies cooperating in operations, or other resource entities outside of City government, and to provide for communications which may be inappropriate for mobile radios; 4. Department Heads and employees who have responsibility for responding to public safety incidents in the field. Section 2.21.2.4 Employee Responsibilities Employees have the responsibility to use all City equipment and contracted equipment with prudence and reasonable care. While driving a vehicle, employees should make every effort not to make outgoing calls or answer a phone if it will prohibit them from operating a vehicle in a safe manner. Employees will be allowed to review the invoices for the cellular phone assigned to them and be prepared to verify the calls listed on the invoice. Employees will reimburse the City for all charges determined to be inappropriate by the Department Head, Finance Director or City Administrator. Reimbursements shall be made within 30 days of receipt of invoice by the department at the overage rate of the approved City's vendor. - 58 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 2.21.2.5 Department Head Responsibilities Department Heads will receive a copy of the cellular telephone invoice each month. It is the department head's responsibility to review all cellular telephone invoices on a regular basis to insure that cellular telephones are used appropriately and that the City is reimbursed for calls that cannot be identified as official use. Any misuse of cellular telephones assigned to their department should be addressed immediately upon discovery. An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination as stated in section 5 of the employee manual. Section 2.21.2.6 Repairs and Replacements of Equipment If there is a potential that equipment may be lost or damaged, the employee is responsible for making reasonable accommodations to protect the equipment. City provided cellular telephone equipment will be repaired or replaced according to one of the following: 1. Cellular telephone equipment that requires repair or replacement due to normal wear and tear, damage as a result of City job related duties or responsibilities or a situation outside the control of the employee will be repaired or replaced at the expense of the City. The employee must have made a reasonable accommodation to protect this equipment. 2. Cellular equipment that requires repair or replacement due to employee negligence, including but not limited to: misuse, abuse, carelessness, misplacement, will be repaired or replaced at the expense of the City, however this will be subject to corrective action as determined by the department director or designee. Section 2.21.2.7 Termination Upon termination, the employee is to return his/her cellular telephone as well as any accessories to the City. The City issued telephone number is the property of the City and shall remain under the City's ownership. - 59 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL SECTION 3 DIRECT COMPENSATION Section 3.1 Regular Hours of Work Section 3.1.1 Workday hours and lunch breaks All non-exempt employees shall be scheduled for an eight and half(8.5) hour workday which includes an unpaid lunch break, except sworn police officers whose workday will be determined by the Chief of Police. Lunch breaks for all City administrative offices shall be scheduled not to disrupt City services. Approved hours of work are as follows, and shall be chosen by the employee with the consent of the department head: 1. 8:00 a.m. to 4:30 pm with '/2 hour unpaid lunch break between 10:00 am and 3:00 pm 2. 7:30 a.m. to 4:30 with 1 hour unpaid lunch break between 10:00 am and 3:00 pm. 3. Public Works, Parks, Engineering and Recreation field employees shall have approved hours of work as set by the Department Head and approved by Human Resources. Requests for hours of work other than those listed above will be at the discretion of the department head, with the consent of the Human Resources Manager and the City Administrator. Section 3.1.2 Work Schedule The work week shall consist of forty (40) hours per week for all City non-exempt full time employees. The Department Head shall determine the length of the shift and starting time providing there is no disruption to City services. Furthermore, the Mayor and City Council shall determine the hours of operations for all City administrative services. Section 3.2 Shift Changes All employees shall normally be given fourteen (14) days notice of any changes in regular working hours, except in cases of emergency, or by mutual consent of employee and Department Head. Section 3.3 Payroll Administration All salaried, hourly, and part-time personnel shall be paid biweekly. Up to a one-week delay in payment may be in effect for regular and overtime hours. Further payroll and reimbursement policy details are as follows: a. Paychecks will be issued no later than 12:00 p.m. on payday. b. All full-time employees with health insurance coverage will have health insurance employee contributions withheld from each paycheck, in an amount to be determined annually by a vote of the City Council. - 60 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL c. All voluntary benefits (i.e. life insurance, 457 deferred compensation, etc.) will be withheld from the paycheck on a schedule to be determined at time of enrollment. d. Department Heads or their designee shall distribute payroll checks. e. Hourly pay is defined as base pay plus all longevity stipends. Section 3.4 Callback Pay All full-time, non-exempt employees covered by this Personnel Policy who are called back to work after having left after a full scheduled work day shall receive a minimum of two (2) hours work at time and one half pay. A call back is defined as an assignment of work that does not immediately precede or follow an employee's regularly scheduled work hours. Department Heads do not receive overtime pay, but may take time earned, when the demands of the position allow them to do so, with the approval of the City Administrator or Mayor (depending on the direct supervisor of the Department Head). Employees called in to work on a scheduled floating holiday or vacation day shall receive a minimum of two (2)hours work at time and one half pay. Section 3.5 Overtime Scheduling Time worked in excess of the established regular workweek hours constitutes overtime work. Before performing any overtime work the employee must receive approval from their supervisor or Department Head. Section 3.6 Overtime Pay Overtime pay shall be considered time worked which is more than a full-time employee's normally scheduled workday or forty(40) hours per week. Overtime pay shall be paid at the rate of one and one-half times the hourly rate, determined by dividing the annual salary by 2,080 hours. All full time, non-exempt employees will be compensated for all hours worked as described within their job description and duties as authorized, which means no employee shall work as an independent contractor or receive a stipend for hours worked except as authorized as an appointed position. Employees shall be duly compensated under the FLSA for hours worked; however employees may be subject to discipline for performing unauthorized work. Section 3.7 Compensation Time The City encourages the use of compensatory time, provided the net result is a saving of wage expenditures. Compensation time for non-exempt employees is earned at the rate of 1.5 hours for each hour of overtime worked. All non-exempt, full-time employees (at their discretion and with their Department Head's approval), shall be allowed to take compensation time. This is in lieu of any overtime hours worked for which an employee waives overtime pay. An employee is allowed to use compensation time by the hour and/or day provided compensation time is earned and overtime is waived before requesting compensation time, sworn full-time employees may take compensation time, as outlined in their police collective bargaining agreement - 61 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL There is a cap of 120 hours of compensatory time that may be accrued for all non-exempt employees. The City reserves the right to require employees to use compensatory time or to "cash out" accrued hours except forty (40) hours at any time with a thirty (30) day written notice to their Department Head. Upon termination of employment, the employee will receive cash compensation for any accrued comp time remaining. The City will honor an employee's request to use comp time within a reasonable period of time following the proper request, so long as the use of the comp time will not "unduly disrupt" the City's operations. Section 3.8 Public Works On Call Employees will be required for"On Call" duties to maintain the city public infrastructure during all weekends and City holidays. They shall be expected to check pumps and perform other such work as may be directed from time to time. The employee shall check the status of the wells, pumps, and lift stations approximately 7: 00 a.m. and wells again at approximately 4:00 p.m. for which they shall receive a minimum of two hours pay at the overtime rate. Personnel so selected for "On Call" duty shall be available for emergencies unless other arrangements are made between employees. Any such arrangements made shall require notification to the Department Head. Section 3.9 Flex Time Department Heads may, at their discretion, allow employees to flex their schedule during the week so long as service levels are not negatively impacted. Any non-exempt employee who flexes their hours must do so in the same work week; hours cannot be "banked" as straight time for future use. Non- exempt employees working over 40 hours in one week will be compensated at 1.5 times their regular hourly rate as stipulated in the Fair Labor Standards Act. Section 3.10 Longevity Pay Longevity stipend will be made to all full-time, non bargaining employees based on the below schedule and continuous years of service. This stipend is added to the annual salary for non-exempt employees and exempt employees will receive the stipend on the 1St pay period of the employee's anniversary of date of hire. After 6 years, but less than 9 years $ 750 per year After 9 years, but less than 14 years $1000 per year After 14 years, but less than 20 years $1250 per year After 20 years, but less than 25 years $1500 per year After 25 years $2000 per year Section 3.11 Performance Evaluations and Pay Adjustments Section 3.11.1 Employee Performance Evaluations - 62 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL At a minimum, yearly performance reviews shall be made of the employee's work performance by the Department Heads, and reported to Human Resources and their immediate supervisor by April lst of each year. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Evaluations shall be made on standardized forms as provided by Human Resources, and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. Probationary employees are required to receive performance evaluations at the 90-day mark and the end of their probationary period. Section 3.11.2 Pay Adjustments Wages for all City employees shall be reviewed by April I" of each year. Any adjustments in pay shall be granted at this time, to be effective with the first payroll of the following fiscal year and subject to the City budget (May 1). This is not meant to imply that raises shall automatically be granted. Wages and benefits, directly related to their respective departments, is an addendum to this Personnel Policy. This addendum may be updated from time to time to reflect City Council approved adjustments. A new employee hired within six (6) months before a wage increase may not be eligible for such wage increase until satisfactory completion of the probationary period. After the probationary period, employee shall be given a review and wage increase calculated in a commensurate and pro-rated format as the wage increase given most recently to City employees. Said wage increase will not be retroactively applied from the date of the wage increase, but will be in effect going forward from the end of the probationary period. Any employee hired more than six (6) months before a wage increase shall be eligible for the wage increase, pro-rata. - 63 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL SECTION 4 EMPLOYMENT BENEFITS Section 4.1 Vacation Leave 1. Employment anniversary dates shall govern the number of vacation days allowed. 2. Full-time employees are entitled to the following vacation time based on continuous and completed years of service, depending on status, unless otherwise approved by the Mayor and City Council. Non-exempt employees Years of Service Completed Vacation Time Credited 6 months 40 hours 1 year 40 hours 2, 3, 4 80 hours per year 5, 6, 7, 8, 9 120 hours per year 10, 11, 12, 13, 14 160 hours per year 15+ 200 hours per year Exempt employees Years of Service Completed Vacation Time Credited 6 months 40 hours 1 year 80 hours 2, 3, 4 120 hours per year 5, 6, 7, 8, 9 160 hours per year 10+ 200 hours per year 3. Employees who have accumulated eighty (80) or more hours vacation may take up to forty (40) hours vacation as pay per year, subject to the approval of the Department Head. Vacation payouts must be requested in writing by the employee to the Department Head for authorization or denial. 4. Vacations are normally requested in forty (40) hour increments. Smaller increments of vacation leave may be taken with the approval of the Department Head. All requests must be submitted at least fourteen (14) days in advance and approved by the Department Head. Any vacation request submitted for the calendar year by February 28th will be approved based on seniority and scheduling to provide essential services. When the vacation leave request is approved the employee has reserved his right to his leave; however, all leaves are subject to review and/or cancellation for major emergencies or extreme circumstances, which may cause a personnel shortage. 5. Upon the employee's anniversary date, a maximum of forty (40) hours of unused vacation time may be carried over into the next year. - 64 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 6. Upon termination of employment, the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date, based upon the employee's vacation time determined by length of employment. Section 4.2 Holiday Leave Holiday pay shall be paid to all full-time employees. All employees shall receive their normal rate of pay with the day off. This is not intended to imply they shall receive any additional pay, but only the pay they would have received had they worked the day as a normal workday. All employees covered by a collective bargaining agreement will be covered as outlined in the collective bargaining agreement. Public Works employees called in to work on a City-recognized holiday shall receive double pay for the number of hours worked. This means that an Employee shall receive his holiday pay, plus double time pay for hours worked. The following twelve (12)holidays shall be observed: New Years Day Labor Day Martin Luther King, Jr.'s Birthday Veteran's Day President's Day Thanksgiving Day Good Friday Day after Thanksgiving Day Memorial Day Christmas Eve Day Independence Day Christmas Day Besides the twelve (12) holidays listed, all employees shall receive two (2) floating holidays, which cannot be accumulated if not taken. Department Head's approval must be obtained before taking the floating holidays. Section 4.3 Sick Leave Section 4.3.1 Purpose,Allowance, and Accumulation Sick leave is considered a privilege and not a right to be used at the employee's discretion for personal business. Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time to time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees to work while sick. An employee who is unable to work by reason of a non-duty related illness, injury, or disability as contained herein may take sick leave. Additionally, employees may take sick leave for doctor, dental and vision appointments, and illness of immediate family member requiring the presence of the employee as the primary care giver (includes parents, in-laws, children, spouse, siblings, grandparents and grandchildren or at the Department Head's discretion). Full-time employees shall accrue eight (8) sick leave hours per month to a maximum accrual of 960 hours. Whenever possible, medical appointments should be scheduled in a timely manner in order to minimize the employee's absence from work. - 65 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 4.3.2 Medical Verification If an employee uses three (3) consecutive sick leave days, the city will require the employee to provide a medical verification of illness statement from their physician. For any other use of sick leave, the City may require the employee to provide verification of illness. Section 4.3.3 Sick Leave Utilization Sick leave may be utilized only for the purposes as stated in the first paragraph of this section. Employees utilizing paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees will use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour, the last sick leave hour earned is removed from his accumulated sick leave. Excessive absenteeism, without medical verification, may result in disciplinary action, up to and including immediate termination of employment. "Excessive" shall be defined as those absences occurring more than two (2) times per month (i.e. two consecutive days absent from work would be considered as on (1) occurrence). Absent employees who have exhausted their accumulated sick leave shall not be compensated for further absences. Section 4.3.4 Unused Sick Leave On May 15 of each year, an employee who has used less than the sick leave he has accumulated in the immediately preceding fiscal year(May 1 through April 30) will be asked if he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%) percent of his regular rate of pay as determined on April 15'h for each sick hour sold back. The number of sick leave hours for which an employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees electing to sell back their sick leave will be paid to them by June 15 '. An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund, who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than twenty (20) years shall be paid for all unused sick leave at fifty (50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. Section 4.3.5 Sick Leave Donation Policy In recognition of the financial hardship that an extended, catastrophic illness can cause employees, the City is willing to facilitate the voluntary donation of sick leave among employees. If an employee voluntarily requests that the City transfer a portion of that employee's accrued sick time to an employee with a catastrophic illness, the City will facilitate that transfer. Such a request may be submitted in writing to Human Resources for processing. The name of the donor will be kept anonymous. An employee seeking to donate sick leave will be required to retain 30 days of sick leave time, but is not otherwise limited in the amount of sick leave time the employee can donate. An employee - 66 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL who receives donations of sick time from other employees will only be allowed to use that sick time when the employee has otherwise exhausted all accrued time off. Prior to approving the use of donated sick time and consistent with the City's sick leave policy, the City may require that the employee who receives donated sick time submit medical documentation supporting the continued use of sick time. Section 4.4 Reporting of Absences All Department Heads shall keep an accurate account of any employee absences including their own. Arriving and reporting to work regularly and on time is one of the employee's prime responsibilities. Failure to be on the job when scheduled reduces the efficiency of the City. Illness should be reported to the employee's immediate supervisor one (1) hour before the start of the employee's shift. Failure to secure proper permission for the use of personal days and/or sick hours or to report illness on time may result in full loss of pay for the hours involved for non-exempt employees. Exempt employees should apprise their immediate supervisor if they will not be present during normal business hours. Section 4.5 Duty-related Illness of Leave In the event of a work-related accident or death that occurs while on the job, all employees are eligible for worker's compensation as provided by law. Employees covered by a collective bargaining agreement should consult the relevant agreement for additional information. The Department Head may consider a light duty program for any employee who has a medical release to return to limited duty. Section 4.6 Emergency and Bereavement Leave Time away from the job due to emergencies will be granted at the discretion of the Department Head. The Department Head shall make the decision whether non-exempt employees shall receive paid or unpaid time off, or shall be required to make up missed time. Exempt or Supervisory employees shall be permitted to take emergency leave at the discretion of the Mayor or City Administrator or his/her designee, and where the need for leave is a day or more, the City may, at its discretion, designate such leave as unpaid leave time. Emergency time off for bereavement will only be allowed in the case of death of an immediate family member, (mother, father, brother, sister, child, spouse, mother-in-law, father-in-law), or in special cases as approved by Department Head. These days are separate from floating holidays and sick hours. Section 4.7 Uniformed Services Employment and Reemployment Rights Act The City will provide for leaves for uniformed or military service in accordance with the requirements of state and federal laws. If an employee needs to take leave for uniformed or military service, they should submit a copy of their orders along with their request for leave as soon as they become aware of the need for leave. Please contact the City Administrator for further details about the uniformed or military leave rights. - 67 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL These provisions apply to all Illinois employers, including public employers. Furthermore, employees who are members of the reservists — either in the U.S. Armed Services or in the Illinois National Guard — are entitled to the following benefits (under Illinois Law) when mobilized to active military duty by presidential order: • Continuing compensation (minus the amount of the employee's base pay for military service) for the entire period of active military service; and • Continuing health insurance and other benefits the employee was receiving or accruing at the time the employee entered military service. Section 4.8 Illinois Family Military Leave Act Employees who are the spouse or parent of a person called to military service lasting longer than 30 days shall be provided up to 30 days of unpaid family military leave during the time federal or State deployment orders are in effect. The employee shall give at least 14 days notice of the intended date upon which the family military leave will commence if the leave will consist of 5 or more consecutive work days. Employees taking leave for less than 5 days shall give advance notice as is practicable. An employee shall not take leave as provided under this Act unless he or she has first exhausted all accrued vacation leave, personal leave, and compensatory leave. Only employees who have been employed by the City for at least 12 months and who have worked at least 1,250 hours during the 12- month period immediately preceding the commencement of leave protected under this Act. (820 ILCS 151 Section 4.9 Jury Duty Leave Employees shall be granted leave with pay when required to be absent from work for jury duty. Employees are expected to contact their immediate supervisor and report to work when they are excused from jury service, temporarily or finally. Any payment received by the employee for jury duty shall be given to the City because the employee is receiving their full pay while on jury duty leave. Section 4.10 Time Off for Voting Every employee who is entitled to vote at a general or special election is entitled, after giving notice, to two hours off work to vote,provided that the employee's working hours begin less than 2 hours after the opening of the polls and end less than 2 hours before the closing of the polls. (10 ILCS 5/17-15) Section 4.11 Unpaid Discretionary Leave In addition to the leaves described above, regular full-time employees who have completed at least twelve (12) months of continuous service and are in good standing may request a leave of absence. The following conditions and procedures apply to any leave of absence not covered by FMLA, unless - 68 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL otherwise required by applicable law. Leave of absence request shall be presented to the department head in writing by the employee. The request shall be reviewed and approved or denied by the City Administrator. If approved, the employee will be required to exhaust all applicable accrued paid time off prior to moving to an unpaid leave. For instance, if an employee is approved for an unpaid discretionary leave that is not medical related, they will not be required to exhaust sick-time prior to the unpaid leave. While on leave if the employee should choose they will be placed on COBRA coverage to continue their health insurance benefit and will be required to pay the full premium. Failure to pay the premium within 30 days of the due date will terminate coverage. Time spent on extended leaves of absence may not be counted as creditable service. Length of service shall not accrue for an employee who is on an approved leave of absence but will begin to accrue again when the employee returns to work on a pay status. Leaves of absence will generally not be extended beyond twelve (12) months from the actual start date of the leave. Employees on a leave who do not return to work on or before the expiration of the twelve (12) month period will be terminated from employment with the City. Employees wishing to take such leaves of absence must realize that reinstatement to their former position is not guaranteed. However, if the position is still in existence and is vacant at the conclusion of the period, the employee may resume his/her same status therein subject to the approval of the City Administrator. If the position no longer exists the employee will be encourage to apply for an open positions. Section 4.12 Employee Benefits Information All employees will be required to notify the employer of any changes in address, family status, or other personal information. Notification of a change in family status must be accompanied by legal documentation (i.e. birth certificate, marriage license, divorce decree, etc.) within 30 days of change in order for benefits to be changed. Section 4.13 Health and Life Insurance Coverage All full-time employees are covered under the City's health, dental, and vision insurance plan. There is a 30-day waiting period before new employees are eligible for coverage. After completion of the waiting period, insurance shall begin on the first day eligible as determined by the health insurance policy then in effect. The City agrees to pay the premium thereafter for employees and their dependents, except for the monthly participation fee by the employee and the City reserves the right to change the monthly participation fee. The City will make every effort to provide employees with a forty-five (45) day written notice of any proposed change. The City shall provide life insurance for full-time and eligible part-time employees, in the amount of $50,000. Spouses will be insured at $10,000 and dependents age one (1) week to six (6) months at $1,500 or age six(6)months to 19 years (25 if a full-time student) at$2,500. Summary plan descriptions (SPD's), which explain coverage of your health and life insurance benefits in greater detail are available from the Human Resources Manager. The actual plan documents, which are available by making a written request to the Human Resources Manager, are the final authority in all matters relating to the benefits described in this Manual or in the summary plan description and will govern in the event of any conflict. Additionally, the City reserves the right to - 69 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL change insurance carriers, change health maintenance organizations, self-insure, and/or change or eliminate any benefits at any time with a forty-five (45) day notice, when practical in accordance with applicable law. Section 4.14 Pension Participation Section 4.14.1 Eligibility All employees who work 1,000 hours or more per calendar year are covered by the Illinois Municipal Retirement Fund(I.M.R.F.)pension and its regulations to which the City and employees shall contribute, unless covered by a collective agreement or another pension plan. Section 4.14.2 Military Service Credit All employees who were in active participating status under IMRF on the date of June 14, 2001 shall be allowed service credit to employees who served in the armed forces of the United States for up to two (2) years of service, prior to their participation in the Illinois Municipal Retirement Fund. Section 4.15 Continuation of Medical Coverage (COBRA) In accordance with the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) an employee, who would otherwise lose group health insurance coverage because of a reduction in working hours or the termination of employment for reasons other than gross misconduct, is eligible to continue under the City's plan up to 18 months or for such other period time prescribed by law. The City will notify an employee of the time period for which continuation coverage may be provided. If an employee elects to continue coverage, he or she will be responsible for payment of the full premium, which amount may change from time to time. Section 4.16 Education 1. All requests by an employee for the enrollment to a college degree program or college coursework, which must be job related, must be submitted by the Department Head to the City Administrator for approval. The City recognizes four (4)levels of degree programs, described as follows: (i) high school; (ii) 64 credit hours of college course work; (iii) bachelor's degree; and, (iv) master's degree. All courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revision or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. 2. Upon approval under section "a", the City shall pay tuition and fees only for college coursework (not travel or wages), unless otherwise approved by the Mayor and City Council. 3. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge, but is not directly related to City operations. - 70 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL 4. The tuition and fees only (no books or materials) of an elective or required course will be paid through direct billing from the appropriate school, or paid as a reimbursement to the employee pending the completion of a consent form for repayment and pending receipt of a the grade transcript The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a B-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a B-average is attained, the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. If an employee voluntarily leaves the City within two years of completing a course reimbursed under this policy, a percentage amount of reimbursed expenses must be repaid to the City according to the following schedule: a. 0-6 months of completion of course— 100% b. 7-12 months of completion of course—75% c. 13-18 months of completion of course—50% d. 19-24 months of completion of course—25% 5. Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the University of Illinois Urbana-Champaign as is designated at the time of class approval. Section 4.17 Training and Certificates 1. When seminars are deemed in the best interest of the City by the Department Head, only Department Head approval, subject to budget constraints is needed to send an employee to the seminar and pay expenses incurred. 2. The City shall pay all expenses including wages at "regular"pay, travel, and training fees for any full-time or approved part-time employees enrolling in "required"training courses. 3. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form (Appendix I) for all employees who attend training outside the Chicago Metropolitan area. In addition, for all out of state travel for meetings/seminars/training/conferences that have numerous locations, the Department must select the most cost effective destination. For any out- of-state travel request that is not included within the narrative of the budget, the Department Head must receive approval by the City Administrator. Section 4.18 Lodging and Meal Expenses Meals are reimbursed on a per diem basis, at a maximum of$40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. - 71 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. Section 4.18.1 Family lodging and accompaniment The City does not encourage family members to accompany the employee on an official trip. However, there is no objection to this practice if their accompaniment does not interfere with the purpose of the trip. Family members shall travel at their own risk and cost. Section 4.19 Internal Revenue 457 Deferred Compensation Plan The City offers for all full time employees to participate in an Internal Revenue Code 457 Deferred Compensation Plan, which creates the opportunity for financial benefits and favorable tax treatment on the part of its employees. The employee contacts the Human Resources Manager to receive and complete the appropriate documents to enroll in the plan. Section 4.20 Additional Voluntary Benefits Additional voluntary benefits are provided to employees as the benefits are approved by City Council. These benefits will be communicated to employees at time of hiring, open enrollment, and as they are approved by City Council. Section 4.21 Victim's Economic Security and Safety Leave This policy is to provide employees with leave benefits, when needed, in accordance with the Victims' Economic Security and Safety Act(VESSA) effective August 25, 2003. Section 4.21.1 Coverage and Eligibility Any employee who has been subjected to domestic or sexual violence shall be provided leave during work hours for any of the following: • To seek medical attention for, or recover from,physical or psychological injuries; • To obtain services from victim service organizations; • To obtain psychological or other counseling; • To participate in safety planning, to temporarily or permanently relocate, or to take other actions to increase safety from future domestic or sexual violence; • To seek legal assistance or remedies to ensure health and safety, including preparing for or participating in any civil or criminal legal proceeding. Employees may also take such leave to help a family/household member who is a victim of domestic or sexual violence. - 72 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 4.21.2 Notification and Verification Qualifying employees must notify the Human Resources Manager as soon as possible when requesting time off. While verification is required, the Human Resources Manager will take every precaution to see that all information is kept as confidential as possible. Verification will consist of one of the following: • A sworn statement by the employee; and documentation from an agent of victim services, an attorney, or other professional from whom the employee or their family/household member has sought assistance; • A police or court record; • Other corroborating evidence. Section 4.21.3 Time Allowed Employees are entitled to a maximum of twelve (12) weeks unpaid leave during any rolling 12- month period, provided, where practicable, notice has been given at least forty-eight (48) hours in advance. Section 4.21.4 Substitution of Paid Leave Employees will be required to substitute personal days and/or vacation and/or FMLA leave. This leave is not intended to confer a right to leave beyond the twelve (12)weeks of FMLA. Section 4.21.5 Job Protection Employees who take leave under this policy are entitled to be restored to the same or equivalent position upon their return, however, seniority and other benefits will not continue to accrue during any unpaid leave. Employees are also entitled to continue health insurance on the same terms and conditions as if the employee remained continuously employed. If an employee fails to return from leave, the City shall recover any and all premium contributions provided by the City during the leave period. This policy is intended to be an overview of the VESSA and its key features. To the extent that this policy could be read inconsistently with the VESSA, the Act and its rules shall supersede. Section 4.22 Blood and Organ Donation Leave Section 4.22.1 Blood Donation Employees who donate blood will be entitled to up to one (1) hour of paid time off for the purposes of blood donation and two (2) hours for blood platelets donation. This is allowed every 56 days, in accordance with appropriate medical standards established by the American Red Cross, America's Blood Centers, the American Association of Blood Banks, or other nationally recognized standards. - 73 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL An employee must obtain written approval from their supervisor, by submitting a request for leave form (Appendix K), no less than five (5)working days prior to using such time. Donations must be scheduled at the start or end of the employee's workday. Upon return to work, the employee must provide documentation substantiating the blood donation in order to be paid for this time. This time will not be considered in calculating overtime pay. Section 4.22.2 Organ Donation Employees will be entitled to up to thirty (30) calendar days of paid organ donation leave in any 12-month period to serve as a bone marrow or organ donor. Time off for organ donation will be designated as Family Medical Leave and the proper forms and documentation are required to be completed prior to the leave. An employee must obtain written approval from his/her supervisor, by submitting a request for leave form, no less than 10 working days prior to using organ donation leave time. Section 4.23 School Conference and Activity Leave Employees are eligible for up to 8 hours during any school year, and no more than 4 hours of which may be taken on any given day, to attend school conferences or classroom activities related to the employee's child if the conference or activity cannot be scheduled during non-work hours. Section 4.23.1 Eligibility Requirement An employee may take this unpaid leave only if they have exhausted all accrued vacation leave, personal leave, compensatory leave and any other leave that may be granted to the employee except sick leave and disability leave. Section 4.23.2 Notice Provisions The employee shall provide a written request for leave at least 7 days in advance of the time the employee intends to utilize the leave. In emergency situations, no more than 24 hours notice shall be required. The employee must consult with the employer to schedule the leave so as not to disrupt unduly the operations of the employer. Section 4.24 Disability Leave Employees are presently covered by two (2) separate disability plans. These are IMRF and the Police Pension Fund. Employees are subject to the regulations governing disability benefits in each of their respective plans. Section 4.24.1 Disability -Non Work-Related Section 4.24.1.1 Less than One (1) Year's Employment - 74 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL If an employee who is employed by the City for less than one (1) year becomes disabled as a result of an injury or illness not arising out of or in the course of his/her employment with the City, he/she is not eligible to receive worker's compensation benefits. An employee may remain an active employee for a period of up to three (3) months from the date the individual was disabled. Upon the expiration of such period, the employee may be considered permanently separated from employment. Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in effect at that time. Insurance coverage will be provided in accordance with the COBRA policy for full-time employees. Section 4.24.1.2 More Than One (1)Year's Employment If an employee who is employed by the City for more than one (1) year becomes disabled as a result of an injury or illness not arising out of or in the course of his/her employment with the City, he/she is not eligible to receive worker's compensation benefits. An employee may remain an active employee for a period of up to six (6) months from the date the individual was disabled. Upon the expiration of such period, the employee may be considered permanently separated from employment. Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in effect at that time. Insurance coverage will be provided in accordance with the COBRA policy for full-time employees. Section 4.24.2 Disability—Work-related Section 4.24.2.1 Less than One (1) Year's Employment If an employee who is employed by the City for less than one (1) year becomes disabled as a result of an injury or illness arising out of or in the course of employment with the City, he/she may be eligible to receive worker's compensation benefits. If he/she is unable to perform the duties of his/her assigned position after a period of thirty(30) consecutive days from the first date of his/her disability, he/she may be separated from the active payroll. Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in effect at that time. Insurance coverage will be provided in accordance with COBRA policy for full-time employees. Section 4.24.2.2 More than One (1)Year's Employment If an employee who is employed by the City for more than one (1) year becomes disabled as a result of an injury or illness arising out of or in the course of employment with the City, he/she may be eligible to receive worker's compensation benefits. If he/she is unable to perform the duties of his/her assigned position for a period of one (1) consecutive year from the first date of his/her disability, he/she may be separated from the active payroll. Any unused sick and vacation leave time due the employee will be administered in accordance with City policy in - 75 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL effect at that time. Insurance coverage will be provided in accordance with COBRA policy for full-time employees. An employee, while on a work-related disability, continues to accrue service time for certain purposes, as provided under Illinois law. However, the employee does not accrue sick and/or vacation leave time during such period. Insurance coverage will be provided for full-time employees. Employees who are on a job-related disability will continue to accrue service credit under any retirement or disability plan or program only to the extent provided in such plan or program. Section 4.25 Family and Medical Leave Section 4.25.1 General Statement It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12) weeks of unpaid family and medical leave during a 12-month period to eligible employees in accordance with the Family and Medical Leave Act of 1993 ("FMLA"). The 12-month period is measured using a rolling backward year. Section 4.25.2 Eligibility In order to qualify to take family and medical leave under this policy, an employee must have worked for the city for at least twelve (12) months and at least 1,250 hours during the twelve (12) month period immediately before the date when the leave would begin. Section 4.25.3 Reasons for Leave A leave of up to twelve (12) weeks may be requested for any of the following reasons: 1. The birth of a child and to care for the newborn child within one year of birth; 2. The placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement; 3. To care for the employee's spouse, child, or parent who has a serious health condition; 4. A serious health condition that makes the employee unable to perform the essential functions of his or her job. 5. Because of any"qualifying exigency" (as defined by the Secretary of Labor) arising out of the fact that an employee's spouse, child, or parent is deployed on active duty in a foreign country(or has been notified of an impending call or order to active duty) in the Armed Forces. - 76 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL A leave of up to twenty-six (26) weeks may be requested to care for a covered servicemember with a serious injury or illness if the eligible employee is the servicemember's spouse, son, daughter, parent, or next of kin (military caregiver leave). Spouses both employed by the City who request Child Care Leave or leave to care for an ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month period. Employees will not be granted an FMLA leave to gain employment or work elsewhere, including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave will be subject to immediate termination. Section 4.25.4 Serious Health Condition. For purposes of this policy, "serious health condition" means an illness, injury, impairment or physical or mental condition that involves one of the following: a. Hospital Care. Inpatient care in a hospital, hospice or residential medical care facility, including any period of incapacity relating to the same condition; b. Absence Plus Treatment. A period of incapacity of more than three full consecutive calendar days (including any subsequent treatment or period of incapacity relating to the same condition), that also involves either: (1)treatment two (2) or more times (within 30 days and provided the first visit takes place within seven (7) days of the first day of incapacity) by a health care provider, by a nurse or physician's assistant under direct supervision of a health care provider, or by a provider of health care services under orders of, or on referral by, a health care provider; or (2) treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider (first visit to health care provider must take place within seven(7) days of the first day of incapacity); C. Pregnancy. Any period of incapacity due to pregnancy, or for prenatal care; d. Chronic Conditions Requiring Treatment. A chronic condition which: requires at least two (2) periodic visits for treatment per year by a health care provider, or by a nurse or physician's assistant under direct supervision of a health care provider; which condition continues over an extended period of time; and may cause episodic rather than a continuing period of incapacity; e. Permanent/Long-term Conditions Requiring_Supervision. A period of incapacity which is permanent or long-term due to a condition for which treatment may be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider; f. Multiple Treatments (non-chronic conditions). Any period of incapacity to receive multiple treatment (including any period of recovery therefrom) by a - 77 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three (3) full consecutive calendar days in the absence of medical intervention or treatment. Section 4.25.5 Qualifying Exigency Leave. If you are an eligible employee (as defined above), you are entitled to take up to twelve (12) weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a covered military member is on active duty or called to active duty status. The leave described in this paragraph is available during a 12-month rolling period, and may be taken on an intermittent or reduced leave schedule basis. You will be required to provide a copy of the covered military member's active duty orders or other documentation issued by the military that indicates that the military member is on active duty or is called to active duty status in a foreign country and the dates of the covered military member's active duty service. Eligible employees may take all twelve (12) weeks of his/her FMLA leave entitlement as qualifying exigency leave or the employee may take a combination of twelve (12) weeks of leave for both qualifying exigency leave and leave for a serious health condition (as defined above). With respect to a Qualifying Exigency Leave: a. A "covered military member" means your spouse, son, daughter, or parent who is on active duty or called to active duty status in any foreign country in any of the Armed Forces, including a member of the National Guard or Reserves. b. A "qualifying exigency" includes the following broad categories: (a) short notice deployment; (b)military events and related activities; (c) childcare and school activities; (d) financial and legal arrangements; (e) counseling; (f) rest and recuperation; (g)post deployment activities, including reintegration activities, for a period of 90 days following the termination of active duty status; and, (h) additional categories that are agreed to by the employer and employee within this phrase. C. The phrase "son or daughter" is defined as your biological, adopted, or foster child, stepchild, legal ward, or child for whom you stood in loco parentis, of any age for qualifying exigency leave, who is on active duty or called to active duty status who is of any age. (Note: This definition is different from other sections of this FMLA policy). d. A "parent" means a biological, adoptive, step or foster father or mother, or any other individual who stood in loco parentis to you when you were a son or daughter but it does not included"parents in law". Section 4.25.6 Military Caregiver Leave. If you have been employed by the City for at least twelve (12) months and have worked at least 1,250 hours during the 12-month period preceding the start of the leave, and you work at or report to a work site which has fifty (50) or more City employees within a 75-mile radius of that work site, and you - 78 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL are a spouse, child (of any age for military caregiver leave), parent or next of kin of a Covered Servicemember, as defined below, you are entitled to a total of twenty-six (26) workweeks of unpaid leave during a single 12-month period to care for the Covered Servicemember (including twelve (12) workweeks for any other FMLA qualifying reason). The leave described in this paragraph shall only be available during a single 12-month period beginning as of the date the leave commences and ending 12 months after that date (and any unused amounts are forfeited). Military Caregiver Leave may be permitted more than once if necessary to care for a different Covered Servicemember (or the same Servicemember with multiple or subsequent injuries or illnesses) up to a combined total of twenty six (26) workweeks in a twelve (12) month period. However, your total available leave time in any single 12-month period generally may not exceed a combined total of twenty-six (26) workweeks (including FMLA time off taken for any other reason); except as provided under the FMLA regulations. You will be required to timely submit the completed paperwork provided to you and available from our Human Resources Department as a condition of receiving approved Military Caregiver Leave; except as provided under the FMLA regulations. NOTE: the 12 month computation period for this type of leave differs from the other types of FMLA leave. With respect to Military Caregiver FMLA Leave: a. A "Covered Servicemember" means a member of the Armed Forces, including a member of the National Guard or Reserves, who (i) is undergoing medical treatment, recuperation, or therapy, (ii) is otherwise in outpatient status, or (iii) is otherwise on the temporary disability retired list, for a serious injury or illness; or is a veteran (discharged for other than "dishonorable" reasons) who was on active duty at some point in the five (5) year period prior to the date when the medical treatment, recuperation or therapy for a serious injury or illness that necessitates the Caregiver's leave). b. "Outpatient status"means the status of a member of the Armed Forces assigned to a military medical treatment facility as an outpatient or a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients. C. "Next of kin" means the nearest blood relative of that individual (regardless of age) other than an employee's spouse, son or daughter. You are required to provide confirmation of the relationship upon request. The Servicemember may designate the blood relative who is considered his/her next of kin; otherwise, the following order generally will apply: blood relatives granted custody by law, brother/sister, grandparents, aunts/uncles, and then first cousins. d. "Serious injury or illness" means an injury or illness incurred by the Servicemember in the line of duty on active duty in the Armed Forces (or existed before the beginning of the Servicemember's active duty and was aggravated by service in the line of duty) that (i) may render the Servicemember medically unfit to perform the duties of the member's office, grade, rank or rating, or (ii) in the case of a veteran Servicemember, that manifests itself before or after the member became a veteran. - 79 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Section 4.25.7 Leave is Unpaid FMLA leave is generally unpaid leave. If an employee requests Child Care or Family Medical Leave, any accrued paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If an employee requests Employee Medical Leave, any accrued paid vacation, personal and applicable sick leave must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time for unpaid leave time or use of short-term disability does not extend the 12-week leave period. Employee Medical Leave will also run concurrently with leave taken under the City's disability leave policy and workers' compensation leave, if taken for an FMLA qualifying serious health condition. If an employee takes vacation time/sick leave using salary continuation for a condition that constitutes or progresses into a serious health condition, the City may designate all or some portion of such leave as under this policy, to the extent that the paid leave meets the necessary qualifications. Section 4.25.8 Notice of Leave If an employee's need for FMLA leave is foreseeable, the employee must give the City at least thirty (30) days prior written notice. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable, the employee is expected to notify the City as soon as practicable, generally within one to two business days of learning of the employee's need for leave. A request must be made in writing on the City's forms (Appendix K), available in personnel. You must respond to our questions relative to your leave request so that we can determine if the leave qualifies for FMLA protection; failure to do so may result in loss or delay of FMLA protections. If you are seeking leave due to an FMLA-qualifying reason for which the City has previously granted you FMLA-protected leave, you must specifically reference the qualifying reason or need for FMLA leave at the time of your request to be away from work. It is not sufficient to simply "call in sick" without providing additional information which would provide the City with reasonable cause to believe your absence/time away from work may qualify as an FMLA qualifying event. In all cases in which you are seeking leave under this policy, you shall provide such notice to the City consistent with the City's established call-in procedures so long as no unusual circumstances prevent you from doing so. Failure to comply with the call-in procedures may result in a delay or denial of FMLA protected leave. You must make an effort to schedule a leave so as not to disrupt business operations. During the leave, you may be required to report periodically on your status and your intention to return to work. Any extension of time for your leave of absence must be requested in writing prior to your scheduled date of return to work, together with written documentation to support the extension. Your failure to either return to work on the scheduled date of return or to apply in writing for an extension prior to that date will be considered to be a resignation of employment effective as of the last date of the approved leave. Employees on leaves for their own serious health condition must provide fitness-for-duty releases from their health care provider before they will be permitted to return to work. Your maximum time on a leave of absence, all types combined, and including all extensions, cannot exceed a total of twelve (12) weeks in a rolling twelve month period, unless you are a spouse, child, parent, or next of kin on leave to care for a Covered Servicemember, in which case your leave can last for up to twenty-six (26) workweeks in a single twelve (12) month period (unless legally required otherwise). - 80 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL An Employee shall not be granted a leave of absence for the purpose of seeking or taking employment elsewhere or operating a private business. Unauthorized work while on a leave of absence will result in disciplinary action,up to and including discharge. A leave of absence will not affect the continuity of your employment. Your original date of employment remains the same for seniority purposes. However, you will not accrue any benefits during the period you are on a leave. Section 4.25.9 Medical Certification If an employee is requesting Employee Medical or Family Medical Leave the employee and the relevant health care provider must supply appropriate medical certification. The City will supply all employees with medical certification forms. The medical certification must be provided within fifteen (15) days after it is requested, or as soon as reasonable under the circumstances. Failure to provide requested medical certification in a timely manner may result in denial of leave until it is provided. In its discretion and at its own expense, the City may require a second medical opinion, and if the first and second opinions differ, a third medical opinion. The third opinion will be provided by a health care provider approved jointly by the employee and the City and will be binding. The City may also require recertification periodically during a leave, and employees will be required to present a fitness-for-duty certificate upon return to work following an employee medical leave. Section 4.25.10 Medical and Other Benefits During an FMLA leave, the City will maintain the employee's health benefits on the same conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay his/her portion of the premium. Group health care coverage will cease if the employee's premium payment is more than thirty (30) days late, but the employee will be notified at least fifteen (15) days before coverage lapses. Additionally, if the employee fails to return from leave, the City will require repayment of any premium that was paid for maintaining the health coverage for the employee, unless the employee does not return because of a continuing or recurring serious health condition of either the employee or a covered member, or because of other circumstances beyond the employee's control. Employees are not entitled to other benefits or seniority accrual during the FMLA leave. Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the same as if they were actively employed, according to the terms of the applicable plan. Section 4.25.11 Returning from Leave Employees who return to work from FMLA within or on the business day following expiration of the twelve (12) weeks are entitled to return to his or her same position or to an equivalent position with equal benefits, pay or other terms and conditions of employment. The City may choose to exempt certain highly compensated ("key") employees from this requirement and not return them to the same or similar position. Of course, you have no greater right to reinstatement or to other benefits and conditions of employment than if you had been continuously employed during the FMLA leave period. In determining whether a position is "equivalent" we would look at whether the position had - 81 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL substantially similar terms and conditions of employment and whether the position entails similar duties, skills, efforts, responsibilities, authority,privileges and status. If your leave was due to your own serious health condition, , you will be required to provide medical certification that you are fit to resume work. Employees failing to provide the Return to Work Medical Certification Form will not be permitted to resume work until it is provided. Section 4.25.12 Reporting While on Leave The City may require an employee on FMLA leave to report periodically on the employee's status and intent to return to work. Section 4.25.13 Intermittent and Reduced Schedule Leave FMLA leave because of a serious health condition may be taken intermittently (in separate blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the usual number of hours an employee works per work week or workday) if medically necessary. If FMLA leave is unpaid, the City will reduce the employee's salary based on the amount of time actually worked. In addition, while the employee is on intermittent or reduced schedule FMLA leave, the city may temporarily transfer the employee to an available alternative position that better accommodates the employee recurring leave and which has equivalent pay and benefits. Section 4.25.14 Policy Administration This policy is intended to comply with and will be administered in accordance with the Family and Medical Leave Act of 1993, as amended, and any applicable regulations, definitions and law there under, as well as any state family or medical leave laws granting additional rights that are applicable to employees employed in Illinois. Section 4.25.15 Interrelation of Leaves Any leave taken pursuant to this policy, other City policies, a collective bargaining agreement, or law which qualifies as leave under the FMLA or any applicable state family or medical leave act, will be counted against the employee's available leave under the applicable City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or applicable state law, to the extent permitted by such applicable law. Section 4.25.16 Anti-Retaliation Provisions. Be assured that no retaliation will be taken or tolerated against any employee who exercises his/her rights under our FMLA policy. If you feel that you have been the victim of any discrimination or retaliation under this Policy, you are encouraged to contact [the Human Resources Manager] so that the matter can be promptly investigated and remedied as appropriate Section 4.25.17 FMLA Forms - 82 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Forms to be used in conjunction with requesting to use FMLA time are attached to this manual as Appendix K. Section 4.26 Benefits While on Leave Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further, if an employee goes on an approved, unpaid leave of absence for a period in excess of thirty (30) calendar days and wishes to continue to be covered by the City's health or life insurance, he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. It is the policy of the City not to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. Upon return, the City will place the employee in his or her previous assignment, if vacant, the employee will be placed in the first available assignment according to the employee's seniority, where skill and ability to perform the work without additional training is equal. If, upon the expiration of a leave of absence, there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave, he shall go directly on layoff. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. Unless otherwise stated or otherwise required by law, length of service shall not accrue for an employee who is on an approved non-paid leave status. Accumulated length of service shall remain in place during that leave and shall begin to accrue again when the employee returns to work on a pay status. Unless otherwise stated, an employee returning from leave will have his seniority continued after the period of the leave. - 83 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL SECTION 5 SEPARATION Section 5.1 Termination An employee may be terminated only by the Mayor, following a recommendation by the Department Head and the Human Resources Manager to the City Administrator. The Department Head shall consult with the Human Resources Manager prior to such action to assure proper and complete documentation is on hand and to forward copies of such documentation to Human Resources at that time. A full-time employee who is terminated will be paid for all unused vacation leave at the time of termination. The employee shall receive his final check on the first pay date following the date of his termination. Section 5.2 Employee Termination and Exit Process Section 5.2.1 Service Retirement This is voluntary termination after having satisfied the age and length of employment requirements of the applicable state retirement system. The employee must receive retirement wages upon termination to be considered as retired. Section 5.2.2 Disability Resignation This is voluntary termination necessitated by an injury or illness, which renders the employee incapable of performing his/her usual job with or without a reasonable accommodation. The termination is preceded by a memo/letter by the employee to his/her supervisor advising of the disability ruling, date of termination, supporting documentation, and a ruling by the appropriate Board or Industrial Insurance Division verifying the disability and approving the resignation. Section 5.2.3 Employee-Initiated Resignation This is voluntary termination for any reason other than formal retirement. A non-exempt employee wanting to leave the City in good standing shall provide a written resignation to his/her immediate supervisor at least fourteen (14) calendar days prior to the effective date of resignation. An exempt employee is required to notify the immediate supervisor at least thirty(30) calendar days prior to the effective date of resignation to leave the City in good standing. The resignation letter should include the reason for leaving, as well as the proposed effective date. Notice is understood to mean that the resigning employee will be available for work during this time so as to aid in the training of a replacement. Failure to provide proper notice may result in a forfeit of accumulated sick leave time. Exceptions to the time limit requirement may be granted by the Department Head and Human Resources Manager. Section 5.2.4 Probationary Termination - 84 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL This is termination of an employee during the established introductory period, usually for the inability to meet position/department requirements. A probationary termination occurs only after the supervisor's consultation with the Human Resources Manager, and must be reviewed by the City Administrator and approved by the Mayor. Section 5.2.5 Layoff A reduction in work force is accomplished in accordance with labor contracts and civil service rules; however, work schedules should be planned to keep periodic or recurring layoffs to a minimum. In layoff, recall and filling regular job vacancies, the City shall give equal consideration to an employee's ability and performance of the duties required in the job, and consideration to an employee's length of continuous service with the City in the classification. In applying this provision, where qualifications, experience and performance are equal, seniority shall govern. Every effort will be made for transfers to other departments when a position is open for which the employee qualifies. The City shall provide an employee with at least two (2) weeks advance notification prior to layoff, except in case of emergency. Severance pay may be offered at the discretion of the Mayor with input from the City Council. An employee on layoff must keep the City informed of the address and telephone number where he/she can be contacted. If the City is unable to contact the employee within seven(7) calendar days, the City's obligation to recall the employee shall cease. The City shall have no obligation to recall an employee after he/she has been on continuous layoff for a period which exceeds one (1) year. Should an employee not return to work when recalled, the City shall have no further obligation to recall him/her. Section 5.2.6 Exit Interview Human Resources will schedule an exit interview with the employee on his/her last day of employment. Temporary employees do not participate in the exit interview process unless information can be gained which will improve or enhance present employment conditions. Human Resources will review the following with the employee where applicable: • COBRA insurance; • IMRF withdrawal form; • vacation, sick, and compensatory time pay due; • partial pay for exempt employees; • flexible spending plan; • tuition reimbursement; • items to be returned to the City; • terminating or extending other benefits (for example, supplemental life insurance) The employee should also turn in his City ID card and any City building keys at this time. Human Resources will then conduct the actual exit interview. The information collected in the interview is used - 85 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL to monitor employee morale and correct problems, if necessary. Typical questions asked in the interview include: 1. What did you like best/least about working for the City? 2. What did you like best/least about your position? 3. Were you satisfied with the working relationship you had with your supervisor? 4. How would you improve department or City procedures to make this a better place to work? 5. Would you recommend the City to friends and/or relatives as a place to work? 6. Why are you leaving the City? 7. Do you have any other comments or suggestions? Special questions may also be developed by the Human Resources Manager and/or Department Head for the exit interview. Copies of the completed exit interview will be distributed to the appropriate Department Head and the City Administrator. Employees shall receive pay for work performed through the last hour worked and for unused benefits as stipulated by policy and laws governing such payments. Termination pay shall be reduced by any authorized legal deductions, authorized pension plan, credit union, tax-sheltered annuity, union dues and any other amounts specifically agreed upon in writing by the employee and the City. Section 5.2.7 Termination Date The official date of termination will be the last day the employee reports for work. Section 5.2.8 Continuation of Benefits Benefits continue through the time actually worked by the employee. Section 5.2.8.1 Continuation of Benefits for Retirees Retirees may elect to continue participation in the City's group health, dental, and vision insurance plans. To take advantage of this benefit, a retiree must have 8 years or more of creditable service under the Illinois Municipal Retirement Fund and be eligible to immediately receive a pension or have 20 years or more of creditable service under the Police Pension program. The retiree must accept or reject the plan at the time of retirement and may not join at a later date. Acceptance must be shown by written consent within 15 days of receiving the notice from the City that the plan may be continued as provided for in the Illinois Insurance Code. The Plan will be extended to the retiree and only to those dependents covered prior to the time of retirement of the City employee. The retiree will pay the entire premium as established by the insurance carrier, and the City will administer the plan. Failure to pay premiums will result in termination from the plan. Once the - 86 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL retiree or any of his dependents leaves or is terminated from the plan, the insurance is not renewable. When a retiree becomes eligible for Medicare, the plan provides for a reduction in benefits and premium. The spouse of a deceased employee is eligible to continue on the plan until his or her death or remarriage under normal plan provisions. In the case of dependents, they may remain covered following normal plan provisions. The provisions of the Public Safety Employee Benefits Act, 820 ILCS 320/1, et seq., shall apply to those employees who are full-time police officers killed or catastrophically injured in the line of duty. Section 5.2.9 Pension Contribution Refunds For those employees who are not retiring, moneys accumulated in the employee's retirement account are refundable; however, employees should check with their pension plan about the advantages and disadvantages before making a decision. Forms required to request this refund are available in the Human Resources Division. Section 5.2.10 Unemployment Compensation All claims for unemployment compensation as filed by a terminating employee shall be processed by the Human Resources Manager and the Finance Department. Requests for information about unemployment compensation should be forwarded to the Human Resources Manger immediately to avoid unauthorized charges against the City's account. Section 5.3 Use of Paid Time Paid time (e.g. personal days, vacation days, compensatory time) or time off for all employees may not be used during the last two (2)weeks of employment unless approved by Human Resources. Section 5.4 Vacation Pay-Out at Termination Upon termination of employment, employees shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date, based upon the employee's vacation time determined by length of employment. Section 5.5 Sick Pay-Out at Termination An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund, who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than twenty (20) years shall be paid for all unused sick leave at fifty (50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. Section 5.6 Medical/Dental Continuation Plan (COBRA) - 87 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), all employers, including state and local governments, are required to extend continuing health care coverage to employees and their dependents following termination, a reduction in hours (full-time to part-time), retirement, divorce or death. If an employee terminates employment for any reason, other than gross misconduct, or reduces hours and such employee was covered under the City's Group Insurance Plan on the day preceding termination or reduction, then such employee may continue medical/dental coverage for himself/herself and any eligible dependents who were also covered during such time by making payment for the cost of such coverage. Section 5.6.1 Eligibility Requirements Individuals eligible for continuation or coverage include an employee and his/her covered dependents whose coverage would otherwise terminate due to: 1. Termination of employment for any reason other than gross misconduct; 2. Reduction of hours worked by the employee; 3. Retirement, but only if the employee's coverage under the City's plan terminated on the date of his/her retirement; 4. An employee's spouse and dependents upon the death of a covered employee, divorce or legal separation; 5. The covered employee becoming entitled to benefits under Medicare, but only if at that time the employee's coverage and the employee's dependents coverage under the City's group health plan terminates; 6. A dependent child when he/she no longer qualifies as a dependent under the City's group health plan. Any of these individuals who are eligible for continuation of coverage shall be referred to as the "COBRA Applicant." Section 5.6.2 End of COBRA Coverage The coverage of the COBRA Applicant will end on the earliest of the following dates: 1. The date on which the COBRA Applicant becomes a covered employee under any other group health plan; 2. The date on which the COBRA Applicant becomes eligible for coverage under Medicare. In this case, any eligible dependents of the COBRA Applicant will, subject to payment of the required premium, be entitled to their COBRA health continuation for the remainder of the period; 3. The date on which the City's plan terminates; 4. The date which is: • Eighteen (18) months after the date on which the employee, as the COBRA Applicant, becomes eligible for the COBRA health continuation; or - 88 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL • Thirty-six (36) months after the date on which the widowed spouse, the former spouse, the legally separated spouse, or a dependent child, as a COBRA Applicant, becomes eligible for the COBRA health continuation. If a person's COBRA health continuation ends at the end of the maximum period (i.e., eighteen (18) months or thirty-six (36) months), such person will be eligible for any health conversion coverage that is available under the group health plan. Section 5.7 Re-Employment Any former regular employee who resigned from the City in good standing or who was laid off as part of a reduction in work force is eligible for re-employment. Persons interested in re-employment should file a completed city application with the Human Resources Division. The individual will then proceed through the regular hiring procedures with other applicants as described in the Hiring Policy in Section 6.3 of this manual. If this individual is re-hired, he/she must complete a pre-employment physical and drug test and a background check. An individual re-employed in his/her former position may be paid at the same pay rate at the time he/she left the City, provided however, that the re-employment is within one (1) year of the previous resignation; otherwise the individual will be paid in accordance with Human Resource policy. The compensation of an employee re-hired to a position other than the former position will be subject to provisions for new hires. Any individual who voluntarily resigns from full-time employment the City shall forfeit all seniority and accrued years of service. Should that individual become re-employed by the City all benefits for which the employee is eligible will be subject to the same provisions as a new hire and will coincide with the re-employment date. Any individual who is laid off from full-time employment and who later becomes re-employed by the City shall retain service credit for prior years worked. The City shall take into account previous service credit when calculating benefits for which the employee is eligible; however, future benefits will coincide with the re-employment date. All individuals re-employed by the City must complete a new introductory period. Section 5.8 References The City shall normally provide limited disclosures regarding former employees' work history, which shall be limited to: the dates of employment; descriptions of the jobs performed; salary or wage rates. However, if the former employee has signed an `Employment Reference Release Form" (Appendix L), additional information may be given. `Employment Reference Release Forms" outline what information relating to the former employee, the City will disclose and to whom it may be disclosed. Release forms may be obtained from the Human Resources Division. Signed "Employment Reference Release Forms" shall be maintained in the employee's personnel file in the Human Resources Office. - 89 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL - 90 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL SECTION 6 PERSONNEL PRACTICES Section 6.1 Equal Employment The United City of Yorkville has adopted an Equal Employment Policy as described in Resolution 93-18 (10-25-1993). It reads as follows with modified changes to be currently compliant with Federal, State, and Local laws: a. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring and its contractual undertakings. It is the policy of the City to conform to all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act (42 USC §2000), and all State Civil Rights Legislation. b. No person shall, on the grounds of race, color, religion, sex, age, national origin, physical or mental disability, ancestry, marital or civil union status, sexual orientation, or veteran status (except those dishonorably discharged), all in accordance with applicable law or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by Federal funds. C. The City Administrator and Mayor shall oversee civil rights compliance. Section 6.2 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race, color, religion, sex, sexual orientation, age, national origin, physical or mental disability, ancestry, marital or civil union status, or veteran status (except those dishonorably discharged), all in accordance with applicable law. Section 6.3 Hiring Policy Section 6.3.1 Applicability to other policies, regulations, and agreements Whenever the provisions of this policy are in conflict with state or federal law or regulations, or a collectively bargained agreement between the City and a certified bargaining unit, the provisions of the collective-bargained agreement and/or governmental law or regulation will prevail. Section 6.3.2 Approval to Recruit Personnel In order to recruit personnel for a job opening, the Department Head must have an approved job description and identified, approved funding in the annual operating budget. If both of these conditions are met, recruitment may begin at the budget designated point for new positions, or immediately for existing but vacant positions. - 91 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL If the position is not approved with the adoption of the annual operating budget, the requesting department must provide Human Resources with written justification as to the need, reasoning and financing of the new position. This information will be forwarded to the City Administrator for review and recommendation. The request will then be submitted for City Council consideration, with the City Administrator's recommendation attached. If an approved job description does not exist, the requesting department must follow the Job Description Creation Policy, as outlined in Section 6.5. Section 6.3.3 Job Posting Process For all job postings, an internal and external posting shall be completed. The following procedures for both postings shall apply: a. Internal: Applications and/or resumes must be submitted to Human Resources. Human Resources will announce the position opening to all City personnel via email and by posting notices on City Hall bulletin boards. City departments will be responsible for posting the position announcement to their respective departmental personnel to assess interest and qualifications of internal candidates. Announcements for internal postings will be open for a minimum of five (5) working days. b. External: Position opening will be announced by Human Resources, and will be open for a minimum of ten (10) working days. Applications and/or resumes must be submitted to Human Resources. Posting will be made available on City Hall bulletin boards and other means as Human Resources and the department heads decide to generate the best pool of qualified candidates. Announcements shall summarize the primary duties of the position, standards for consideration, compensation, and application deadline. c. For all hiring processes, no applications will be accepted after the closing date. Section 6.3.4 Selection Process Human Resources and the appropriate department head and/or supervisor will base the selection on the requirements and qualifications established for the position and the relevant work experience, technical knowledge, educational background, general aptitude, compatibility and personal and professional references of the candidates. Aside from the screening process, selection techniques may include oral interviews, reference checks, written examinations, post-offer medical examinations, physical agility tests, post-offer psychological evaluations, performance evaluations, assessment centers and other measures that are job related and reliable as a predictor of performance. Section 6.3.5 Job Offer - 92 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL Upon selection of a final candidate, a salary offer will be made within the approved salary range for the position with review and approval by the City Administrator, except for salary offers made at the minimum of a range, which do not require City Administrator approval. Acceptance of the offer shall be documented via offer letter. All offer letters and acquisition of official employment status with the City shall be contingent upon satisfactory completion of a background check and drug and alcohol test, which shall be administered immediately after offer acceptance and completed prior to the starting date of the employee and proof of eligibility to work in the United States. Section 6.4 Job Description Creation Section 6.4.1 New Positions New job descriptions shall be reviewed and/or revised by Human Resources and reviewed and/or revised and approved or denied by the City Administrator and Mayor. For all new positions, department heads and supervisors are encouraged to contact Human Resources to assist in the first-draft of the job description. New position job descriptions shall be drafted in a format approved by Human Resources. The job descriptions shall be created with consideration for the position's role in the organizational hierarchy in the present and short-term and long-term future. Section 6.4.2 Existing positions All requests for amendments to an existing position's job description shall be reviewed and/or revised by Human Resources and reviewed and/or revised and approved or denied by the City Administrator and Mayor. No job description amendment to an existing position shall result in a salary range reclassification, as salary ranges are approved by City Council. Requests for amendments to job descriptions that substantially alter the position's roles and responsibilities, educational and experience requirements, FLSA status, positions supervised, or positions supervised by may be treated as new positions, and subject to Section 6.4.1. Section 6.5 Personnel Records Section 6.5.1 Maintenance of Records Human Resources shall maintain personnel records of each employee containing the employee's name, title, department, starting date, salary, change in employment status, training received, disciplinary actions, or other such information as may be considered pertinent. Medical records shall be filed separately from personnel records. Work/Salary histories will be maintained permanently. Section 6.5.2 Confidentiality All employee records shall be considered "CONFIDENTIAL" and shall not be released to outside parties except where consistent with the Illinois Personnel Record Review Act, 820 ILCS 40/01.01 et. seq., or as authorized by the individual employee, or as required by legal process. Section 6.5.2.1 Employee review of records - 93 - UNITED CITY OF YORKVILLE EMPLOYEE MANUAL An employee may request to review his or her personnel file, pursuant to the limitations set forth in the Illinois Personnel Record Review Act (820 ILCS 40/). The City shall grant employees at least 2 inspection requests in a calendar year. Section 6.5.3 Standardized forms Personnel evaluation,job performance and employment records shall be standardized by Human Resources, and will apply to all City personnel. Section 6.5.4 Notification process for Employment Status Changes With the promotion, demotion, or termination of employment of any employee, the appropriate Department Head must file a written notice of said action with Human Resources, the Finance Director, and the City Administrator, who will notify the Mayor. Section 6.6 Probationary Period A formalized six-month evaluation and probationary period are in effect for all newly hired and promoted employees. The supervisor of the newly hired or promoted employee shall furnish a performance evaluation report to their supervisor at the 90-day mark and at the end of the probationary period. Serious evaluation shall be made as to the employee's work record, attendance, compatibility, and any other aspect of job performance deemed necessary to insure the highest level of performance. Upon a satisfactory performance evaluation, the employee's probationary period shall be deemed complete, and the employee shall attain unencumbered full-time or part-time status. Upon an unsatisfactory performance evaluation, the employee may be transferred to a previous position or terminated by the Department Head with the concurrence of the City Administrator. - 94 - APPENDIX A ACKNOWLEDGEMENT OF RECEIPT OF DRUG FREE WORKPLACE POLICY AND AGREEMENT TO ABIDE BY POLICY hereby acknowledge that I have received a copy of the United City of Yorkville's ("City")Drug Free Workplace Policy("Policy"). In conjunction with my receiving a copy of the Policy, I further acknowledge the following: 1. I have read the Policy and fully understand the terms contained therein and the consequences for violating any term of the Policy. 2. I understand that my compliance with all terms of the Policy is a condition of my employment with the City, and I agree to abide by all terms of the Policy. 3. As applicable, if a post-accident drug and/or alcohol test is required under this Policy and I am seriously injured and unable to provide a specimen at the time of the accident, then this Acknowledgement shall be considered my authorization for the City to obtain hospital reports and other documents which would indicate whether there were any controlled substances and/or alcohol in my system. 4. I authorize the collection site, laboratory and/or medical review officer retained by the City to perform any and all functions which those entities and/or individuals may be required to perform pursuant to this Policy or applicable regulations. Such authorization shall include, but is not limited to, the release of test result information to the City, verification of the use of prescribed medications, obtaining information from the employee's physician, hospital, dentist or pharmacist and the reporting of negative test results with a qualifying statement in cases wherein an employee may be taking a legally prescribed drug. 5. I hereby release and hold harmless the City and its employees and agents from any liability whatsoever arising from the Policy. 6. The City reserves the right to amend or modify this Policy at any time. Employee's Signature Date APPENDIX B DRUG FREE WORKPLACE CONSENT TO TESTING (CURRENT EMPLOYEE) acknowledge receiving written notice of the existence of the United City of Yorkville(the"City")Drug Free Workplace Policy(the "Policy"). As a condition of continued employment or service to the City, I understand and agree that I must not use,buy, sell, accept as a gift, experiment with,traffic in or be otherwise involved with illicit or inappropriate drugs or alcohol when it could affect the safe performance of my job. I understand that the Policy does not apply to medication properly taken as prescribed by a licensed physician, except as provided by the Policy. I further understand and agree that I may be required to submit to testing for the detection of prohibited substances or alcohol based upon suspicion, following an on-the-job accident or injury, or following a violation of this policy. I understand, further, that refusal to submit to testing when requested to do so by a supervisor will result in discipline up to and including termination. My signature below indicates my understanding of this Policy and what is expected of me, my consent to be tested and my authorization to release to any collection site personnel, medical review officer or City representative the information necessary to comply with this Policy. Employee's Signature Date Witness' Signature Date APPENDIX C DRUG FREE WORKPLACE POST-OFFER CONSENT TO TESTING (APPLICANT) understand and acknowledge the following: After an offer of employment has been extended by the United City of Yorkville ("the City"), I must undergo a drug screen designed to identify whether or not I use illegal drugs. This drug screen will be administered by a clinic or lab selected by the City. All offers of employment with the United City of Yorkville are contingent on a negative drug test. Should a positive test result exist, my offer of employment will be automatically rescinded by the City, unless I submit documentation supporting the legitimate use for a specific drug or the specific drug that resulted in a positive determination. This documentation must be made either prior to or within 24 hours after the positive drug result is communicated to me. If I test positive, I may re-apply for employment with the City after a time period of twelve (12) months. I also understand and agree that should I refuse to consent to a test or test positive for the use of an illegal controlled substance, I will not commence work for the City and the job offer will be automatically rescinded. My employment is expressly conditioned on the successful passage of the pre-employment drug screen. In recognition of the requirements of the Americans with Disabilities Act (ADA), the City will not discriminate against any applicant who has successfully completed a drug or alcohol rehabilitation program. However, the ADA does not prevent the City from refusing to hire any applicant who tests positive for illicit drug use prior to employment. I authorize the collection site, laboratory and/or medical review officer retained by the City to perform any and all functions which those entities and/or individuals may be required to perform pursuant to this Policy or applicable regulations. Such authorization shall include, but is not limited to, the release of test result information to the City, verification of the use of prescribed medications, obtaining information from the applicant's physician, hospital, dentist or pharmacist and the reporting of negative test results with a qualifying statement in cases wherein an applicant may be taking a legally prescribed drug. I understand and agree my employment with the City, if any, is for no definite period of time and that the City may elect to discontinue my employment relationship for whatever reason it considers proper and at any time. I, likewise, may leave the City for whatever reason I consider proper and at any time. I hereby release and hold harmless the United City of Yorkville and its employees and agents from any liability whatsoever arising from this Policy. Applicant's Signature Date Witness' Signature Date APPENDIX D REQUEST FOR AUTHORIZATION OF OUTSIDE EMPLOYMENT Employee Name: Position: Department: Date of Request: PROPOSED OUTSIDE EMPLOYMENT NAME OF FIRM/EMPLOYER: ADDRESS: PHONE NUMBER: ( ) WORK LOCATION(S): TOTAL HOURS PROPOSED: PER WEEK: PER MONTH: DAYS&HOURS OF WORK: POSITION TITLE: Briefly describe the type of business or service provided: List tools,equipment,machines that you operate in performing the duties: Describe working conditions and potential hazards of work: The above statements are correct and accurate to the best of my knowledge. I believe the outside employment I am requesting is not incompatible,inconsistent,and hostile to or in conflict with my City employment.I understand that should these conditions change, I must immediately re-submit a request for authorization(should I wish to continue the outside employment activity.) I will advise the City immediately if I become injured or ill as a result of the outside employment. Employee's Signature: _ Date: TO BE COMPLETED BY THE SUPERVISOR/DEPARTMENT HEAD: ❑ Your request has been reviewed and is approved. ❑ Your request has been reviewed and is denied. The following is a brief explanation of the basis for this decision: Supervisor's Signature: Date: APPENDIX E WORKERS' COMPENSATION EMPLOYEE INJURY- EMPLOYEE'S REPORT EMPLOYEE'S PERSONAL INFORMATION LAST NAME: FIRST NAME: MIDDLE INITIAL: STREET ADDRESS: CITY: STATE: ZIP: HOME PHONE: CELL PHONE: JOB TITLE: HIRE DATE: SUPERVISOR: INCIDENT INFORMATION DATE OF INJURY: TIME OF INJURY: DID YOU IMMEDIATELY REPORT IF YES,WHEN: (Date&Time): INJURY TO SUPERVISOR? IF YOU DID NOT IMMEDIATELY REPORT YOUR INJURY TO YOUR SUPERVISOR, PLEASE STATE REASON: LOCATION WHERE INJURY OCCURRED: DESCRIBE WHAT HAPPENED TO CAUSE YOUR INJURY: WHAT IS THE NATURE OF YOUR INJURY?(specifically,what parts of y our body have been injured): WITNESSES: YES NO NAME: PHONE: NAME: PHONE: NAME: PHONE: HAVE YOU PREVIOUSLY HAD A SIMILAR INJURY AND/OR INJURY TO THE SAME BODY PART(S)?PLEASE EXPLAIN. ADDITIONAL COMMENTS: EMPLOYEE'S SIGNATURE: DATE: SUPERVISOR'S SIGNATURE: DATE: HR MANAGER'S SIGNATURE: DATE: APPENDIX F WORKERS' COMPENSATION EMPLOYEE INJURY- SUPERVISOR'S REPORT NAME OF MUNICIPALITY: United City of Yorkville DEPARTMENT: EXACT LOCATION: DATE OF TIME: DATE REPORTED: OCCURANCE: EMPLOYEE NAME: JOB TITLE: NATURE OF INJURY: OBJECT/SUBSTANCE INFLICTING INJURY: DESCRIPTION DESCRIBE CLEARLY HOW THE INCIDENT OCCURRED. WITNESSES(Name&Phone#). ANALYSIS WHAT ACTS/FAILURE TO ACT AND/OR CONDITIONS CONTRIBUTED MOST DIRECTLY TO THIS INCIDENT? WHAT ARE THE BASIC OR FUNDAMENTAL REASONS FOR THE EXISTENCE OF THESE ACTS AND/OR CONDITIONS? PREVENTION WHAT ACTION HAS OR WILL BE TAKEN TO PREVENT RECURRENCE?(Number all items in sequence). INVESTIGATED BY: REVIEWED BY: DATE: DATE: APPENDIX G VEHICLE ACCIDENT REPORT INSTRUCTIONS: 1. Call 911. A police report is required to send to insurance. 2. Obtain insurance information from other driver. 3. Complete as much of this report as possible at the scene. 4. Report the accident to your supervisor immediately, even if the vehicle does not need immediate repair. DATE OF ACCIDENT: TIME: LOCATION: OUR INFORMATION DRIVERS NAME: DEPARTMENT: DRIVERS LICENSE NUMBER: STATE: EXPIRATION: VIN OF CITY VEHICLE: PLATE NUMBER: YEAR: MAKE: MODEL: DESCRIBE DAMAGE TO VEHICLE: THEIR INFORMATION VEHICLE OWNER'S NAME: PHONE NUMBER: ADDRESS: CITY: STATE: ZIP: INSURANCE COMPANY: CITY/STATE: POLICY NUMBER: INSURANCE AGENT: PHONE NUMBER: PLATE NUMBER: STATE: YEAR: MAKE: MODEL: DRIVER'S NAME: PHONE NUMBER: ADDRESS: CITY: STATE: ZIP: DRIVERS LICENSE NUMBER: STATE: EXPIRATION: DESCRIBE DAMAGE TO VEHICLE: ACCIDENT INFORMATION EXPLAIN WHAT HAPPENED: POLICE REPORT FILED? NO YES IF"YES", REPORT NUMBER: CITATIONS ISSUED? NO YES IF "YES", EXPLAIN: PERSONS INJURED NAME: ADDRESS: PHONE NUMBER: NAME: ADDRESS: PHONE NUMBER: NAME: ADDRESS: PHONE NUMBER: WITNESSES NAME: ADDRESS: PHONE NUMBER: NAME: ADDRESS: PHONE NUMBER: NAME: ADDRESS: PHONE NUMBER: EMPLOYEE'S SIGNATURE: DATE: SUPERVISOR'S SIGNATURE: DATE: APPENDIX H SUPERVISOR'S VEHICHLE ACCIDENT INVESTIGATION REPORT NAME OF MUNICIPALITY: United City of Yorkville DEPARTMENT: EXACT LOCATION: DATE OF TIME: DATE REPORTED: OCCURANCE: EMPLOYEE NAME: JOB TITLE: NATURE OF ACCIDENT/DAMAGE: OBJECT/SUBSTANCE CAUSING ACCIDENT/DAMAGE:: DESCRIPTION DESCRIBE CLEARLY HOW THE INCIDENT OCCURRED. ANALYSIS WHAT ACTS/FAILURE TO ACT AND/OR CONDITIONS CONTRIBUTED MOST DIRECTLY TO THIS INCIDENT? WHAT ARE THE BASIC OR FUNDAMENTAL REASONS FOR THE EXISTENCE OF THESE ACTS AND/OR CONDITIONS? PREVENTION WHAT ACTION HAS OR WILL BE TAKEN TO PREVENT RECURRENCE?(Number all items in sequence). INVESTIGATED BY: REVIEWED BY: DATE: DATE: APPENDIX I OFF-PREMISES TRAINING HOURS WORKED AGREEMENT Name of Employee: Name of Training Program: Program Sponsored by: Date(s) of Training: Location of Training: Employees will be compensated at their regular rate of pay for the following activities: 1. Classroom hours. 2. Travel time for training or courses outside the Chicago Metropolitan Area: a. As a driver. b. As a passenger if the trip is all on one day. c. As a passenger if the trip is overnight for travel during normal work hours. Hours of work authorized: (Employee's initials) (Department Head's initials) Employee acknowledgement: I have read this agreement, understand its contents and agree to comply with its stipulations. Employee Signature Date Department Head Signature Date Return completed agreement to Human Resources. APPENDIX J TIME OFF REQUEST FORM DATE: EMPLOYEE: DEPARTMENT: I would like to request the following time off: ❑ Vacation ❑ Floating Holiday ❑ Comp-Time ❑ Sick Time ❑ Bereavement Authorized Approval: Date: APPENDIX K FAMILY MEDICAL LEAVE ACT (FMLA) FORMS K-1: Notification to Employer of Need for Family Medical Leave K-2: Certification of Health Care Provider for Employee's Serious Health Condition K-3: Certification of Health Care Provider for Family Member's Serious Health Condition Appendix K-1 NOTIFICATION TO EMPLOYER OF NEED FOR FAMILY MEDICAL LEAVE Return this form to Human Resources upon completion. Receipt of a Certification of Health Care Provider is required prior to approval of leave. EMPLOYEE: DEPARTMENT: DATES OF LEAVE: to start end REASON FOR LEAVE: the birth and care of the newborn child of the employee for placement with the employee of a son or daughter for adoption or foster care to care for an immediate family member(spouse, child, or parent)with a serious health condition to take medical leave when the employee is unable to work because of a serious health condition for a qualified emergency arising from a family member's active military duty LEAVE IS EXPECTED TO BE: Continuous Intermittent: Reduced Schedule: Employee Signature Date Appendix K-2 Certification of Health Care Provider for U.S. Department of Labor N® Employee's Serious Health Condition Employment Standards Administration (Family and Medical Leave Act) Wage and Hour Division L S.'A Lgl;,d H,,-A,;,;,,,, OMB Control Number:1215-0181 Expires:12/31/2011 SECTION I: For Completion by the EMPLOYER INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act(FMLA)provides that an employer may require an employee seeking FMLA protections because of a need for leave due to a serious health condition to submit a medical certification issued by the employee's health care provider. Please complete Section I before giving this form to your employee. Your response is voluntary.While you are not required to use this form,you may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Employers must generally maintain records and documents relating to medical certifications,recertifications,or medical histories of employees created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1),if the Americans with Disabilities Act applies. Employer name and contact: Employee's job title: Regular work schedule: Employee's essential job functions: Check if job description is attached: SECTION H: For Completion by the EMPLOYEE INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your medical provider. The FMLA permits an employer to require that you submit a timely, complete,and sufficient medical certification to support a request for FMLA leave due to your own serious health condition.If requested by your employer,your response is required to obtain or retain the benefit of FMLA protections. 29 U.S.C. §§2613, 2614(c)(3).Failure to provide a complete and sufficient medical certification may result in a denial of your FMLA request.20 C.F.R. § 825.313.Your employer must give you at least 15 calendar days to return this form.29 C.F.R. §825.305(b). Your name: First Middle Last SECTION III: For Completion by the HEALTH CARE PROVIDER INSTRUCTIONS to the HEALTH CARE PROVIDER: Your patient has requested leave under the FMLA. Answer,fully and completely, all applicable parts. Several questions seek a response as to the frequency or duration of a condition,treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can;terms such as"lifetime," "unknown," or"indeterminate"may not be sufficient to determine FMLA coverage.Limit your responses to the condition for which the employee is seeking leave. Please be sure to sign the form on the last page. Provider's name and business address: Type of practice I Medical specialty: Telephone: Fax:( Page 1 CONTINUED ON NEXT PAGE Form WH-380-E Revised January 2009 PART A: MEDICAL FACTS 1. Approximate date condition commenced: Probable duration of condition: Mark below as applicable: Was the patient admitted for an overnight stay in a hospital, hospice,or residential medical care facility? No Yes. If so, dates of admission: Date(s)you treated the patient for condition: Will the patient need to have treatment visits at least twice per year due to the condition? No Yes. Was medication, other than over-the-counter medication,prescribed? No Yes. Was the patient referred to other health care provider(s)for evaluation or treatment(e.g,physical therapist)? No Yes. If so, state the nature of such treatments and expected duration of treatment: 2.Is the medical condition pregnancy? No Yes. If so, expected delivery date: 3.Use the information provided by the employer in Section I to answer this question. If the employer fails to provide a list of the employee's essential functions or a job description, answer these questions based upon the employee's own description of his/her job functions. Is the employee unable to perform any of his/her job functions due to the condition: No Yes. If so,identify the job functions the employee is unable to perform: 4. Describe other relevant medical facts,if any,related to the condition for which the employee seeks leave (such medical facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized equipment): Page 2 CONTINUED ON NEXT PAGE Form WH-380-E Revised January 2009 PART B: AMOUNT OF LEAVE NEEDED 5. Will the employee be incapacitated for a single continuous period of time due to his/her medical condition, including any time for treatment and recovery? No Yes. If so, estimate the beginning and ending dates for the period of incapacity: 6. Will the employee need to attend follow-up treatment appointments or work part-time or on a reduced schedule because of the employee's medical condition? No Yes. If so,are the treatments or the reduced number of hours of work medically necessary? No Yes. Estimate treatment schedule,if any, including the dates of any scheduled appointments and the time required for each appointment, including any recovery period: Estimate the part-time or reduced work schedule the employee needs,if any: hour(s)per day; days per week from through 7. Will the condition cause episodic flare-ups periodically preventing the employee from performing his/her job functions? No Yes. Is it r„edicallv necessary for the employee to be absent from work during the flare-ups? No Yes. if so,explain: Based upon the patient's medical history and your knowledge of the medical condition, estimate the frequency of flare-ups and the duration of related incapacity that the patient may have over the next 6 months(e.g., 1 episode every 3 months lasting 1-2 days): Frequency: times per _week(s) month(s) Duration: hours or day(s)per episode ADDITIONAL INFORMATION: IDENTIFY QUESTION NUMBER WITH YOUR ADDITIONAL ANSWER. Page 3 CONTINUED ON NEXT PAGE Form WH-380-E Revised January 2009 Signature of Health Care Provider Date PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT If submitted,it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29U.S.C. §2616;29 C.F.R. §825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 20 minutes for respondents to complete this collection of information,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information,including suggestions for reducing this burden,send them to the Administrator,Wage and Hour Division,U.S.Department of Labor,Room 5-3502,200 Constitution Ave.,NW,Washington,DC 20210. DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR;RETURN TO THE PATIENT. Page 4 Form WH-380-E Revised January 2009 Appendix K-3 Certification of Health Care Provider for U.S. Department of Labor MHO Family Member's Serious Health Condition Employment Standards Administration (Family and Medical Leave Act) Wage and Hour Division L:S.IWa„e unJ Hour 1),,ision OMB Control Number:1215-0181 Expires:1213112011 SECTION I: For Completion by the EMPLOYER INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act(FMLA)provides that an employer may require an employee seeking FMLA protections because of a need for leave to care for a covered family member with a serious health condition to submit a medical certification issued by the health care provider of the covered family member. Please complete Section I before giving this form to your employee. Your response is voluntary.While you are not required to use this form,you may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Employers must generally maintain records and documents relating to medical certifications,re certifications, or medical histories of employees' family members,created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1),if the Americans with Disabilities Act applies. Employer name and contact: SECTION II: For Completion by the EMPLOYEE INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your family member or his/her medical provider. The FMLA permits an employer to require that you submit a timely, complete,and sufficient medical certification to support a request for FMLA leave to care for a covered family member with a serious health condition. If requested by your employer,your response is required to obtain or retain the benefit of FMLA protections. 29 U.S.C. §§ 2613,2614(c)(3). Failure to provide a complete and sufficient medical certification may result in a denial of your FMLA request. 29 C.F.R. § 825.313.Your employer must give you at least 15 calendar days to return this form to your employer. 29 C.F.R. § 825.305. Your name: First Middle Last Name of family member for whom you will provide care: First Middle Last Relationship of family member to you: If family member is your son or daughter,date of birth: Describe care you will provide to your family member and estimate leave needed to provide care: Employee Signature Date Page 1 CONTINUED ON NEXT PAGE Form WH-380-F Revised January 2009 SECTION III: For Completion by the HEALTH CARE PROVIDER INSTRUCTIONS to the HEALTH CARE PROVIDER: The employee listed above has requested leave under the FMLA to care for your patient. Answer,fully and completely, all applicable parts below. Several questions seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can;terms such as "lifetime," "unknown,"or"indeterminate"may not be sufficient to determine FMLA coverage. Limit your responses to the condition for which the patient needs leave. Page 3 provides space for additional information,should you need it. Please be sure to sign the form on the last page. Provider's name and business address: Type of practice/Medical specialty: Telephone: ( _Fax:(_ __L _ PART A: MEDICAL FACTS 1. Approximate date condition commenced: Probable duration of condition: Was the patient admitted for an overnight stay in a hospital,hospice,or residential medical care facility? No Yes. If so, dates of admission: Date(s)you treated the patient for condition: Was medication,other than over-the-counter medication,prescribed? No _Yes. Will the patient need to have treatment visits at least twice per year due to the condition? No Yes Was the patient referred to other health care provider(s)for evaluation or treatment(e.g,physical therapist)? No Yes. If so, state the nature of such treatments and expected duration of treatment: 2.Is the medical condition pregnancy? No __Yes. If so, expected delivery date: _ 3. Describe other relevant medical facts, if any,related to the condition for which the patient needs care(such medical facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized equipment): Page 2 CONTINUED ON NEXT PACE Form WH-380-F Revised January 2009 PART B:AMOUNT OF CARE NEEDED:When answering these questions,keep in mind that your patient's need for care by the employee seeking leave may include assistance with basic medical,hygienic,nutritional, safety or transportation needs, or the provision of physical or psychological care: 4. Will the patient be incapacitated for a single continuous period of time,including any time for treatment and recovery? No Yes. Estimate the beginning and ending dates for the period of incapacity: During this time,will the patient need care? No Yes. Explain the care needed by the patient and why such care is medically necessary: S. Will the patient require follow-up treatments,including any time for recovery? No Yes. Estimate treatment schedule,if any,including the dates of any scheduled appointments and the time required for each appointment,including any recovery period: Explain the care needed by the patient,and why such care is medically necessary: 6. Will the patient require care on an intermittent or reduced schedule basis,including any time for recovery? No Yes. Estimate the hours the patient needs care on an intermittent basis,if any: hour(s)per day; days per week from through Explain the care needed by the patient,and why such care is medically necessary: Page 3 CONTINUED ON NEXT PACE Form WH-380-F Revised January 2009 7. Will the condition cause episodic flare-ups periodically preventing the patient from participating in normal daily activities? No Yes. Based upon the patient's medical history and your knowledge of the medical condition, estimate the frequency of flare-ups and the duration of related incapacity that the patient may have over the next 6 months(e.g., 1 episode every 3 months lasting 1-2 days): Frequency: times per week(s) month(s) Duration: hours or day(s)per episode Does the patient need care during these flare-ups? No Yes. Explain the care needed by the patient,and why such care is medically necessary: ADDITIONAL INFORMATION: IDENTIFY QUESTION NUMBER WITH YOUR ADDITIONAL ANSWER. Signature of Health Care Provider Date PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT If submitted,it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. §2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 20 minutes for respondents to complete this collection ofinformation,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information,including suggestions for reducing this burden,send them to the Administrator, Wage and Hour Division,U.S.Department of Labor,Room S-3502,200 Constitution Ave.,NW,Washington,DC 20210. DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR;RETURN TO THE PATIENT. Page 4 Form WH-380-F Revised January 2009 APPENDIX L EMPLOYMENT REFERENCE RELEASE FORM I acknowledge that I have been informed that it is the United City of Yorkville's general policy to disclose in response to a prospective employer's request only the following information about current or former employees: (1) the dates of employment, (2) descriptions of the jobs performed, and(3) salary or wage rates. By signing this release, I am voluntarily requesting that the United City of Yorkville (hereafter, "the City") depart from this general policy in responding to reference requests from any prospective employer that may be considering me for employment. I authorize the City to disclose to such prospective employers any employment-related information that the City, in its sole discretion and judgment, may determine is appropriate to disclose, including any personal comments, evaluations, or assessments that the City may have about my performance or behavior as an employee. In exchange for the City's agreement to depart from its general policy and to disclose additional employment-related information pursuant to my request, I agree to release and discharge the United City of Yorkville and it's successors, employees, officers, and directors for all claims, liabilities, and causes of action, know or unknown, fixed or contingent, that arise from or that are in any manner connected to the City's disclosure of employment-related information to prospective employers. This release includes, but is not limited to, claims of defamation, libel, slander, negligence, or interference with contract or profession. I acknowledge that I have carefully read and fully understand the provisions of this release. I further acknowledge that I was given the opportunity to consult with an attorney or any other individual of my choosing before signing this release and that I have decided to sign this release voluntarily and without coercion or duress by any person. This release sets forth the entire agreement between the United City of Yorkville and me, and I acknowledge that I have not relied upon any representation or statement, written or oral, not set forth in this document. Signed: Date: CfTy Reviewed By: X06 Legal Agenda Item Number Finance OB #2 EST. -� __ti 1838 Engineer ❑ City Administrator 0 : Human Resources ❑ Tracking Number Community Development ❑ ' �'� Police ❑ ADM 2012-19 ALE � Public Works ❑ Agenda Item Summary Memo Title: Countryside Development Discussion Meeting and Date: Administration—May 17, 2012 Synopsis: Discussion of current status of Countryside, and discussion of refinancing debt service schedules Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Informational item Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Debt service schedules were not available at time of packet creation. When they are received, they will be distributed as a supplemental packet. Both Kathleen Field Orr and Lynn Dubajic will be at the meeting to discuss the status of the development.