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Public Works Packet 2012 01-17-12 Co.o United City of Yorkville '" 800 Game Farm Road EST. _ 1835 Yorkville, Illinois 60560 -c Telephone: 630-553-4350 O L Fax: 630-553-7575 �C E AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 17, 2012 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: October 18, 2011 and November 15, 2011 New Business: 1. PW 2012-01 Monthly Water Reports for August-November 2011 2. PW 2012-02 Subdivision Infrastructure Discussion 3. PW 2012-03 IDOT Supplemental Letter of Understanding for IL Route 47 & IL Route 71 Regarding Upgrade of Existing Traffic Signals with LED Units 4. PW 2012-04 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 5. PW 2012-05 Ash Tree Removal in Certain Subdivisions 6. PW 2012-06 Emerald Ash Borer Grant Application 7. PW 2012-07 Blackberry Creek Dam Intergovernmental Agreement 8. PW 2012-08 Kendall Marketplace Change Order No. 1 9. PW 2012-09 Bristol Bay Unit 5 —Final Acceptance and Bond Reduction 10. PW 2012-10 Cannonball Trail and Route 47 Intersection Improvements Update 11. PW 2012-11 Tree/Bush Trimming on South Side of Fox St. 12. PW 2012-12 Road Patching 13. PW 2012-13 Stop Sign Studies for Intersections in Windett Ridge a. Fairfax Way & Windett Ridge Road b. Sutton Street & Windett Ridge Road Old Business: 1. PW 2011-65 Kennedy Road Shared Use Path — ITEP Bike Path Grant 2. PW 2011-52 Windett Ridge Mowing Update Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 17, 2012 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. October 18, 2011 ❑ Approved ❑ As presented ❑ With corrections 2. November 15, 2011 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2012-01 Monthly Water Reports for August-November 2011 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2012-02 Subdivision Infrastructure Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 20112-03 IDOT Supplemental Letter of Understanding for IL Route 47 & IL Route 71 Regarding Upgrade of Existing Traffic Signals with LED Units ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2012-04 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2012-05 Ash Tree Removal in Certain Subdivisions ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2012-06 Emerald Ash Borer Grant Application ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2012-07 Blackberry Creek Dam Intergovernmental Agreement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2012-08 Kendall Marketplace Change Order No. 1 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2012 -09 Bristol Bay Unit 5 —Final Acceptance and Bond Reduction ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2012-10 Cannonball Trail and Route 47 Intersection Improvements Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2012-11 Tree/Bush Trimming on South Side of Fox Street ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2012-12 Road Patching ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2012-13 Stop Sign Studies for Intersections in Windett Ridge a. Fairfax Way and Windett Ridge Road ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item b. Sutton Street and Windett Ridge Road ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- l. PW 2011-65 Kennedy Road Shared Use Path—ITEP Bike Path Grant ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-52 Windett Ridge Mowing Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ Minutes EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� 9 _© Public Works ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—October 18, 2011 Meeting and Date: Public Works— 1/17/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, October 18, 2011 COMMITEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICIALS PRESENT: Bart Olson- City Administrator Eric Dhuse -Public Works Director Brad Sanderson - EEI Krysti Noble - City of Yorkville Mark Hardin-Building Code Official The meeting was called to order at 6:00 p.m. Citizens Comments: There were no citizens comments. Minutes for Correction or Approval: Alderman Larry Kot had one correction and Alderman Gilson has one. Minutes were then approved. New Business: PW 2011-60 Rush Copley Phase 1: Mr. Sanderson stated there was a request from Rush Copley to accept phase one of their improvements. He stated that in July, we met with them and have been looking through files and all their punch list items have been addressed. Mr. Sanderson stated it is appropriate to be taken to acceptance with reduction of credit to the value stated in the memo. This item is going to consent. PW 2011-61 Lot Mowing Procedures -Mr. Gilson said he is the one that put this item on new business. He stated that he received some questions from the Windett Ridge HOA and wanted to know what the procedures are. Mr. Gilson said he would like to know what the general guidelines are when we are talking to constituents and HOA's. Mr. Olson stated that the city stopped mowing after we did a few large properties. He stated that we determined it was a huge strain on our equipment and time for a lot of the larger lots, our equipment 1 was not sufficient to handle it. Mr. Olson stated that the success rate of receiving the payment for mowing was not successful. Mr. Olson stated that the city then decided to try something new and make it punitive, fine them and pay per day, so when they are out of compliance it will turn into a lien on the property until it is mowed. Mr. Olson stated that we do not have the manpower for taking care of the mowing. The city decided a few years ago to stop mowing and take a different approach. Mr. Dhuse stated that the city can do one or two lots between homes or situations like that, our mower is only six foot wide. Mr. Dhuse stated that they did one of those last week. Mr. Olson said that he would be happy to do it, if we could find a contractor that was willing to take the risk and go after the property owners and not get paid from the city, so we are not paying mowers and throwing money away. Mr. Kot asked on the lots that you have mowed recently, what percentage have you been paid for. Mr. Dhuse stated it is about 25%. He stated there are a lot of liens out there. He stated that most of the time it doesn't happen on vacant lots it is usually on the homes because when they go to sell, they have to pay it. Mr. Olson said that their decision making was with the larger subdivisions there are areas we could mow, but we are making sure that our costs are not cheap enough that the developers just look at it and decide it is easier for the city to take care of and pay us when we are done. Alderman Teeling asked about the last meeting when the Windett Ridge residents were in attendance. She wanted to know what they were asking for. Mr. Olson stated that they came to us as an entity essentially the same reps that were Wiseman Hughes a few years ago under a different entity. Mr. Olson stated that they said there is a receivable in the annexation agreement Wiseman Hughes oversized the sewer and the city is going to pay for it by October 2013; they said we don't have money to pay mowers and you owe us this in two years ,so pay us now,use our mower and we will schedule it and you pay the invoices when they come in. Mr. Olson stated that we went to the committee and city council and we said no we are not interested and told them we are not even sure we owe you. Mr. Olson said you need to prove you are good stewards of the property, that was relayed to them before the meeting. He stated they can't come to the city and expect us to bend without being flexible. Mr. Gilson stated that they called Mr. Funkhouser and I told them that I already spoke to them, called the HOA and I know their direction. We had them all come here and they gave a clear direction and we followed. Alderman Teeling stated that the problem is that it is still not getting mowed and they don't have the money to do this, we are doing all we can do. Mr. Gilson stated that we made that clear at the last meeting. Mr. Olson said that we asked for a$10.00 per day per fine. Mr. Olson stated that we made it punitive that it is not a good option to let it go. Mr. Olson said the adjudicator ruled $5.00 per day and we are coming back to the Administration Committee to set a minimum fine of$25.00 per day, which is reasonable. Mr. Olson stated we want to make it clear that when you take on property in Yorkville, you need to maintain it. Alderman Teeling stated they have not mowed. Mr. Olson stated that our intent will be to ask for a violation from the last adjudication hearing date in September. He stated he is not sure if that will hold up or when we write the new ticket. Mr. Gilson asked when will we lien the property. Mr. Olson stated it should be the next week. Mr. Olson said that you can include lien release costs in the lien. Ms. Noble stated that they are getting all the addresses, so it should be done by the end of this week. Mr. Gilson stated that we have a staff now that will be working on weed violations and asked if they have been working on it. Mr. Olson stated yes. 2 Mr. Hardin stated that Mr. Olson gave him several subdivisions to work on. He stated that he has been working on those. Bristol Bay, Windett, Blackberry Woods, Grand Reserve. He stated that Bristol Bay mowed some. Mr. Hardin stated that Autumn Creek mowed some there also. Mr. Kot asked if it is the developer or individuals. Mr. Olson stated it is both. Ms. Noble stated that it is only two lots out of all of them. Mr. Gilson asked for the names of who owns those properties because the HOA has asked him for that information. Mr. Gilson asked if we put a time line on how long we expend trying to contact a property owner. Ms. Noble stated it is a phone call to see if we can get in contact and we are out there that day or the next. Mr. Gilson stated that this is the single biggest issue that he gets contacted about. Mr. Gilson asked how long do we wait until we place a lien. Mr. Olson stated that after adjudication and judgment they are given a date which to pay by, we usually lien it right after that. Mr. Olson said you have to give someone an opportunity to pay before you lien. Usually 30 days after invoice, it can take 2 months after a call. Mr. Dhuse said that we had some habitual offenders, so instead of filing four liens, we just wait and now file one lien for the entire amount. Mr. Kot asked if there are situations where neighbors are just doing the mowing themselves. Mr. Dhuse said yes, usually the front. PW 2011-62 Public Works Committee Schedule 2042 - The Committee agreed the dates are fine. Old Business: Pavement Management Study-Mr. Olson asked if there was a graph showed in the last meeting to show that there is a nonlinear relationship of how much it costs to repair pavement when you do it. Mr. Olson stated that $100,000 is a lot of money,but before we spend $300,000 down the road, we should figure out what the best point of action is for specific roads and go there. Mr. Olson said that they have $100,000 in the city wide capital fund next year for road resurfacing. He stated that we could use that money for this study. He stated that he realized that we then can't resurface until 2014, but he feels that the study will show that some roads, if we catch them now, will save us in the long run. Alderman Teeling stated that she feels that it is a good idea, but she feels that we should not spend money on the study and use the money for resurfacing. Mr. Gilson stated that he is in agreement will Alderman Teeling. Mr. Gilson said that we have resurfacing that we need now. Mr. Gilson said until things get better, we should use the money for what needs immediate resurfacing and wait until times are better to do the study. Alderman Gilson said that he sees the value to it,but not at this time. Alderman Kot stated that road repair is a complex issue. Alderman Kot said that he has seen when they fixed Main Street years ago, as a temporary repair, it is still holding up fairly well. Alderman Kot said he sees the value in the study and would like to see us do it. Alderman Kot stated that $100,000 doesn't fix a lot of roads. Game Farm patching was $50,000. Alderman Kot asked with the $100,000 what will be the first street you will work on. Mr. Dhuse stated that is a very tough call. Alderman Milschewski stated that she supports the study because it will get us moving in the right direction. Alderman Kot stated that the way the budget is looking in the near future,we are not going to have much impact on repairing our streets. The little bit at a time doesn't get it done, and we don't have a maintenance plan in place and our streets are getting worse. Alderman Gilson stated that from the staff level, he can see why you would want this study, but from a resident perspective I can see they want the roads fixed. Alderman Kot said that the roads will 3 not be fixed with $100,000. Alderman Milschewski said if we have $200,000, we can get the study done and then the study can tell us the best way to use the $100,000. Mr. Olson stated that Montgomery just completed theirs with EEI. He stated that it gives a budget figure going forward, so that we know what needs fixed immediately and what can just be seal coated. Then look and see what needs maintained and see what we need to spend out of the budget each year. Mr. Olson stated that Montgomery's number is 2.2 million each year, which is why they are going for a referendum and saying that we are not letting roads deteriorate and see if people can do this. Mr. Olson said that we need to look at budget re-appropriation or a tax increase.Alderman Gilson said that we are locked up in committee and it is not going anywhere. Alderman Teeling said that Montgomery has done the study and now they are going for a referendum and she stated that she is not going to do that. Mr. Kot stated that we don't know what we are going to do, but at least we would have the problems identified. Mr. Olson stated that in the next few years, the city is going to have a big problem when all of the large subdivisions that have tens of miles of roads in each one will have to replaced. He stated that he would like to get something in place to know what we need to do in the future and the costs. Alderman Gilson stated that we have sewers and other things to fix. Alderman Gilson suggested taking it to committee for discussion. Alderman Kot asked about where Mr. Olson could find an extra $100,000. Mr. Olson stated that the city has tentatively budgeted for next year, so if that is where the target is, and we want to do this, he stated that we can move things around for where our priorities are. Alderman Kot said that if we would have had something like this in place 10 to 15 years ago, we wouldn't be in this bad situation like we are today. Alderman Kot said that to spend it on the study now will save us money in the future. Mr. Olson agreed. Alderman Gilson stated that we should bring this to city council for discussion on 10/25/11 not on consent agenda. Mr. Olson stated that a presentation would be appropriate. Flooding issues in Sunflower Estates Update: Mr. Sanderson stated that a memo was put together for an alternative of funding for this improvement. There is a SSA that is in place for maintenance and repair of facilities related to storm water within that development. Mr. Sanderson said that we outlined some alternatives and there is a maximum levy. He stated that we looked at a five year or ten year payback and what the taxes would be. Mr. Sanderson stated that out of a 117 parcels on site we recommend that we spread it to all the parcels. Mr. Dhuse stated that he put together a cost estimate. He stated that it is lower, but there are some big considerations to look at. Mr. Dhuse stated it is an estimate because there is a lot of unknowns. He stated it is a good base number, but it will probably turn upward. Alderman Gilson said that his contention with this line of thinking is that the 100 year standards were in there and the engineering standards in place at the time didn't have issues to prevent flooding every couple years, which is what the residents are dealing with. Being that our standards didn't have the 100 year standards in there they were 10 year, I think they were lacking. The fact is that it has caused flooding amongst property owners seven out of 117. If we had the 100 year, we wouldn't have the flooding issues. I don't think the residents are going to appreciate that line of thinking. Alderman Gilson doesn't feel that is the right way to go about it. We shouldn't add an SSA tax to the residents. Alderman Kot stated that is a steep increase and they are not happy with the SSA now. Alderman 4 Gilson stated that the residents are expecting the city to step up and handle this. Alderman Milschewski stated here is another thing we don't have the money for. She said she feels sorry for them and this problem,but we have to fund it. Mr. Olson stated that in other areas that have had this issue created SSA's. Mr. Olson stated that since they already have an SSA, we looked at handling it this way and it will immediately take care of the problem. Mr. Olson stated that technically, yes that should have been in place and you should have already paid for it, but didn't, so it would go to those residents. Alderman Gilson stated that he doesn't agree because he stated that we don't know what those costs would have been, it is subjective. Alderman Milschewski stated if it effected more than seven people, it might be different. Alderman all agreed that this waits until we have funding. Windett Ridge Mowing Update-Mr. Noble stated that she has been in contact with the development and she let them know that we are going out this week. She stated that the development said they don't have the funds to do it, so we are going to site them this week. Update on Road Maintenance on Tommy Hughes Way-Ms. Noble stated that she did contact the bank to see if we can get any information on this supposed agreement. She stated that she didn't get a response from them. Ms. Noble said it is First Midwest Bank. Alderman Gilson asked if anyone has contacted Shell to see what their agreement is in this. Alderman Gilson asked if we are going to continue to try to contact them. Ms. Noble stated that she will try. Alderman Gilson stated that road is in really bad shape, and someone needs to address it. If the agreement is no one is going to do it, then we need to let people know that. Ms. Noble stated that they are going to put barriers up because they don't want to incur more costs after they repaired the pot holes. Ms. Noble stated that she has not heard anything else since they stated they are putting barriers up. Alderman Gilson asked when they are going to have the barriers up. Ms. Noble said that she doesn't know how soon that will occur. She stated that she will check into it. Alderman Kot asked about the partially finished building back off that road. Mr. Dhuse stated that the developer fell ill. Ms. Noble stated that he contacted us last year to extend his building permit. We asked him to secure the building and then it went through foreclosure. Kendall Marketplace Development Improvements -Mr. Sanderson stated that the contractor has been on site. He stated they placed stone on site and they are getting driveways ready for pavement. Alderman Gilson stated that he is happy that this is being done, so the city might get some more commercial development there. Additional Business: Alderman Milschewski asked about Nicholson property and the fence and the vehicles sitting there. Ms. Noble stated that strategically we went for what we could get a good judgment against, which is the fence. Ms. Noble said we would have to basically do a stake out to show that for 30 consecutive days the vehicle has been there and has not had permits or tags then come to adjudication. Alderman Milschewski stated the semi has not moved in years. Ms. Noble stated that it is registered. Ms. Noble stated that we are going for things that we have manpower to do and that we can get some compliance for. 5 Alderman Milschewski asked about the fence. Ms. Noble stated that he has to fix the fence along Mill and Van Emmon. Ms. Noble said that we will be out there for the weeds again. Alderman Gilson asked about oil. Ms. Noble stated that is hard to prove. Mr. Olson said that the only leak found was an oil can covered in a box. Mr. Olson said the EPA didn't see anything. Alderman Gilson asked about the building having water service. Mr. Olson stated that it doesn't and the last time we went to court with this the judge told us to work that out ourselves. Alderman Kot stated that there is a public safety concern. Alderman all agreed that the property needs cleaned up. Alderman Kot asked about the widening of 47 on the north end of town there and if there is still a traffic issue in the morning going up 47 near Jericho backing up. Mr. Dhuse said that it is in phase one, which is the documentation then phase two is the design phase then phase three is construction. Mr. Dhuse stated that he thinks that it will be the last piece of the puzzle. Mr. Olson stated that he thinks it would be next. Mr. Dhuse said that as far as traffic signals we have been in contact with IDOT and tried to work with them. He said once you leave Galena Road, it is a completely different sequence in timing and I am sure that it is not high on their priority list. Alderman Kot said that he is concerned for those that drive that every day. He stated that the Jericho light is the cause of the problem. He asked if they could be contacted again. Mr. Dhuse stated that he is correct it is the timing. There being no further business,the committee adjourned at 7:10 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 6 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ Minutes EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� 9 _© Public Works ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—November 15, 2011 Meeting and Date: Public Works— 1/17/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, November 15, 2011 at 6:00 p.m. COMMITTEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICIALS PRESENT: Alderman Rose Spears Bart Olson- City Administrator Eric Dhuse - Public Works Director Brad Sanderson- EEI Krysti Noble - Community Development Director MEMBERS OF THE PUBLIC: Tony Scott, Kendall County Record Rolph Snowbeck, Resident of Grande Reserve Becky Snowbeck, Resident of Grande Reserve Alderman Gilson called the meeting to order at 6:00 p.m. Citizens Comments: None. Minutes for Correction/Approval: New Business: PW 2011-65 Kennedy Road Shared Use Path -ITEP Grant Award -Bart stated this is a grant the city was awarded last year for Kennedy Road east of 47 to Grande Reserve and a final link to the Chicago Trail System. Bart said the total cost of trail is $350,000 because it is a federal grant and requires a fair amount of paperwork and engineering, which is a additional financial obligation to consider and it is four to five years out. Bart stated a minimum of three years before construction and the cost to the city would be $45,000 over three years. Alderman Teeling asked what happens if we do not do it. Bart stated that there is not a penalty and we can apply again. Alderman Teeling said she talked to a lot of residents and they all are in favor of this. 1 She stated that they love the trails in their subdivision and they want this link. Alderman Kot asked about the net cost to the city and Bart said for the next three years it would be $45,000. Bart stated after that the construction is around$350,000. Alderman Kot asked when we apply for the state grant . Bart stated that we would apply for that after we decide to do this. Bart stated that would get it below$200,000. Bart stated that the issue on the table tonight is an engineering contract with EEI to do phase one and two and it is over$20,000 so it has to be signed off by city council. Bart said that additionally IDOT requires to do a trail/grant agreement committing to do a trail. Mr. Sanderson stated that it is a joint agreement that specifies the funding for phase one and two engineering. He stated that must be completed within 10 years. He stated that once you commit to start you must follow through or you could be subject to reimburse the state. You have 10 years to get the project started with construction. Alderman Gilson asked about the $45,000 for the first three fiscal years and if it has been budgeted. Bart stated that it has not. Bart stated that it would be funded by the general fund. Alderman Gilson asked when the funds would become due. Bart said that would be billed out as the project moves along and when the project is completed, we would submit for reimbursement. Alderman Gilson asked if we would see a bill in 2012. Mr. Sanderson stated that it usually takes four to six months to be approved, so that would put it to the tail end of the fiscal year before we could start. Bart said the first bill from EEI would be toward the middle to end of 2012. Mr. Sanderson said that they would invoice through the project. He stated that phase one would take six to eight months to get together. He said that it would be at least 18 months before it would begin construction. Alderman Gilson stated that it is a commitment to pay$350,000 to finish the whole project. He said that if we haven't budgeted for the first $45,000, I have a hard time to tell my constituents that we can't fix their roads, but we are going to spend this amount on trails. Alderman Kot said if we don't go ahead now, this land being built on what happens with that. Mr. Sanderson said that there are some easements that need required. Alderman Kot asked if there is anything time sensitive. Mr. Sanderson stated it will get more expensive. Bart stated it is adjacent to the Grande Reserve subdivision, so when those units get platted we can just ask for an easement, so it shouldn't change price over time. He stated there are a couple of small out parcels not in city limits we have to acquire from a private party right away, which is a variable in this situation. Alderman Milschewski asked if it goes on both sides of the road. Bart stated that it is just the south/east side. Alderman Kot stated that he agrees with Alderman Gilson. Alderman Kot said that he has a hard time telling the residents there is little money for roads, but we are going to put in a trail. Alderman Kot said we could revisit this in a few years, he stated it is not a priority. Bart said that we have to reapply. Alderman Teeling said that the residents are very much in favor of having this and they want it. Alderman Kot said that if he asks the residents if they want their roads fixed or create a trail that they are not going to use now, they will want the roads. Alderman Kot said that it is not the time, we don't have the money. Alderman Milschewski said she agrees with Alderman Kot, the concept is great, but 2 we have other things that need to be done for the whole of Yorkville not just that area. Alderman Teeling asked what our chances are when we apply again. Bart said he would think it would be the same result, but sometimes grant committees don't like to see a grant they previously awarded and then they denied it. Alderman Teeling said basically, this trail, if we decide to do on our own will cost 1.3 million and it won't happen if we don't get this grant again. Alderman Gilson stated that is pure speculation. Alderman Gilson said what we know is we have roads and sewer that need fixed and don't have the money and we need to take care of what needs to be taken care of and make priorities. Alderman Milschewski asked about the plans for Kennedy Road. Bart said there are two obligations with Autumn Creek and Grande Reserve that are supposed to fund large portions of the project at a certain point. Bart said he thinks that the trigger points are 500 units in Grande Reserve and Autumn Creek there is a time line. Alderman Milschewski asked if Grande Reserve can do the trail. Bart stated no that will not be possible. Alderman Gilson asked the Mr. and Mrs. Snowbeck how they felt about the trails. Mrs. Snowbeck stated that she didn't care. PW 2011-68 Grande Reserve Request for Letter of Credit Reduction - Bart stated someone from Ovanti/Bank of America one of the buyers/seller of subdivision was supposed to be here to state their request. He stated they let us know yesterday the would not be in attendance. He said there is not an agreement they are reviewing our counter offer to their offer. He said where we started every request they had would require city council authorization. They studied the infrastructure of the subdivision and told us what they had remaining. The city reviewed it and disagreed with certain things. He said we are getting close to an agreement. He said only one thing they want requires an annexation agreement. Bart said what they are asking for can be done at staff level and city council level. He stated that they have completed work. He stated they are going to pave some roads and complete some sidewalks and they would like a reduction of credit for that. He stated they are asking some of the obligations to be transferred to the future purchaser. Bart said they are asking to draw an area in different areas and release letters of credits for those areas because we are not planning to build on it, which requires an annexation agreement amendment. Bart said they do intend to complete entire units of infrastructure in the subdivision and take it to final acceptance to the city, instead of posting a warranty bond, to give us cash and assume the risk under the warranty period, which we have done in the past. Bart stated they should be here Tuesday to discuss it in public hearing. Alderman Gilson said that he is concerned about taking the cash payment in lieu of security and they don't complete, would we be at risk. Bart said we would study that and see what they actually do. We will have the engineers look at it and see what the risk is for the city, or is it complex and something we don't want a part o£ tPW 2011-63 Northland and Western -Traffic Control Signage-Mr. Sanderson said a request came in to look at that intersection. There is no signage or control at that intersection. He stated the intersection is open with the exception of one tree. He stated traffic is below the 2,000 units per day. He stated that there is not an accident history at that intersection. He said that this intersection is not a good candidate for a yield sign based on the MUTCD regulations. The side street yields to the major street and it should operate well that way. 3 Alderman Gilson asked who the request was submitted by. Mr. Sanderson stated that it was an alderman that submitted it. Bart stated that some of the residents were concerned that it was next to a park and some are uncomfortable with an unsigned intersection. Mr. Dhuse stated that if the tree is a problem, it will be removed. This item will be moved to consent. PW 2011-64 Miscellaneous Bituminous Patching-Mr. Sanderson stated that this payment request is for the patching on Game Farm Road. The work is 100% complete, so we are recommending payment in the amount of$47,092.90. This will be the one and only pay request and it is below the authorized amount set earlier this year. This will move to consent. PW 2011-66 Autumn Creek Bond Reduction-Mr. Sanderson stated that Pulte discovered earlier this year that they were double bonded, meaning they had SSA bonds to cover part of the infrastructure and conventional bonds as well. Apparently, this was a problem in Bristol Bay, as well. They do not need to provide both. Several years ago they corrected this issue in Bristol Bay and discovered that this was an issue in Autumn Creek. Basically, our recommendation is for reductions. Mr. Sanderson stated that they did a check to confirm the amount of conventional bonding and the SSA bonds to make sure there is enough bondage in place for the completed work and it is in place to cover ourselves. Mr. Sanderson stated that they are recommending reducing bonding. Alderman Kot asked how this can go undetected for so long. Mr. Sanderson stated that it is an oversight back when building was moving quickly, it happened. Alderman Gilson asked why conventional bonding is still required and why would there be conventional bonding still required, if we had them double bonded. Mr. Sanderson stated that they had a lot of money for earth work through the SSA for example, and they have already spent the $400,000 and we still need to have some more work out there, so we still need money to cover that so we need conventional bonding for that. Alderman Gilson asked if it was double bonded and we had money on the SSA side, why do we need conventional bonding. Mr. Sanderson stated that double bonding means they had within the SSA bonds there are 10 line items where they could expend money. On the earth work side, they have expended all their money toward that and we still need to have security in place for that. Alderman Gilson asked about the appreciation that it will cost to complete, we will never have enough money over time, that bond will fall short, it is simple math. He asked if we reduce these bonds, are we reducing these bonds according to the estimates from what year. Mr. Sanderson said from 2005. Mr. Sanderson stated that it takes into account inflation, which is taken into consideration. Alderman Gilson stated that is good, but it will still not cover it. Alderman Gilson worries about reducing and not having enough bonds over time. Bart stated that is understandable, but this is the only subdivision that has built anything recently and it is in our own policy that we will do this, so if we don't do this, it will be a red flag for future developers that we are not following our policies. Ms. Noble stated that this is in our annexation agreement that the developer has the discretion to choose one or the other. Alderman Gilson stated that simplified legally, we are bound to not have them double bonded, if they request to do so. Bart stated that is correct. Mr. Dhuse stated in this case we should be well covered. Mr. Dhuse said he thinks the total minimum 4 is 2.88 and if I am adding right it is a little over 5.1 million that we are still holding in bonds. Mr. Sanderson stated that is correct and Pulte is out there going through the development taking care of the punch list and they would like the city to come out in the fall and get a punch list they can work on in the winter and then in the spring get a good chunk of the development to the acceptance stage. This item will be moved to consent. PW 2011-67 Kendall Marketplace Improvements -Mr. Sanderson stated that this is a pay request for work that has been completed in Kendall Marketplace. This will not be the final payment. It is for the amount of$61,057.18 for work that has been performed to date by Wilkinson. At this point,we will come in at or even slightly below the original value. Mr. Sanderson said generally, the work for the most part has been completed. The painting, curb and additions in grading. The grading was completed at the park site. The seeing was held off, due to the discussion with the parks. That work will be finished in the spring. Alderman Gilson asked what the other payments are for. Mr. Sanderson said that we had to cut off the date at a certain time for work performed. There was work done between the cut off date and now that is what is coming. When the spring work is complete, there will be a final invoice in the spring. Alderman Gilson asked if we looked at the stabilization of that area, will it hold up until that area is developed. Mr. Sanderson said we still need a punch list, but it did what it was meant to do. It cleaned up things and shaped it up. The additional pavement will prolong the life of it and it is a positive affect. Mr. Dhuse said that they did extra fine grading that will help. Alderman Gilson asked if this will last awhile and in a year we won't have issues. Mr. Sanderson said that can depend on mother nature,but he feels that things are pretty solid out there. This item will be moved to consent. Old Business: PW 2011-52 Windett Ridge Mowing Update - Ms. Noble said that this is an update from the mowing complaints from the adjudication hearing in September. There were 14 units that lead to a$57,200 fine to Windett Ridge, LLC. She stated that on October 20th they were cited again this time 144 lots total. The hearing is scheduled for November 21 st and she said we will again go after this development at a higher minimum lot fee. Bart stated there is a minimum fine in place now. Alderman Gilson said we have notified, adjudicated and fined, can we lien the first$57,200. Bart said you can't lien until we take the case itself to administrative review. Alderman Gilson asked why we can't with the first$57,200. Bart said they would prefer to do it all at once because of costs. Ms. Noble said that the city can't file the lien because the city did not perform the actual work. You can only lien against work that we completed. Alderman Gilson said that was not what was stated before when the citizens were sitting here. Bart said we are still intending on putting a lien, but we have to go through a hearing process to lien because the city didn't actually perform the work. Alderman Gilson said that for security sake, we don't know what is going to happen with the new entity to place a lien on, so why can't we lien now before they file a transfer of ownership or bankruptcy. He feels that would be a smart thing. Bart stated that the hearing is this coming Monday. Alderman Gilson asked if we will do that on Monday. Bart stated that it depends on what happens at the hearing. Alderman Gilson stated that could be waiting another month and a half before something is done whereas if we file a lien, we could do something right now. Bart said no, we will have to go through an administrative system. Bart stated that he prefers to do two at once that is Kathy's recommendation. 5 Alderman Spears stated that will be less attorneys fees. PW 2011-48 - Road Maintenance on Tommy Hughes Way and Saravanos Dr. Update-Ms. Noble said this is a verbal update. She stated that she contacted the marketing manager for Circle K, Terry Johnson. He stated that there is not an agreement that he is aware of that Circle K has with Saravanos to maintain the area. Ms. Noble said the First Midwest Bank has the title to the property now. Alderman Gilson said we were told that Circle K was going to maintain the road because of the agreement between the owners/trust. Mr. Dhuse said at that time it was Shell not Circle K. Ms. Noble said now the bank that owns it. Ms.Noble said that they addressed the pot holes. Alderman Gilson said that the public is using that as a road and it is private property, so how is this ever going to get maintained. Mr. Dhuse said it doesn't have to because it is private property like your driveway. Alderman Kot said they could close that off. Ms.Noble stated they are going to do that to parts of it. Bart stated that the simple answer is this is a property maintenance issue and if it is not kept up, they will be cited. Additional Business: Alderman Kot asked about the leaf pickup. Mr. Dhuse said that the south side was completed Monday morning and they are on the north side at Spring Street. Mr. Dhuse stated that if we go any further into the year, we get snow and we can't do it after it snows. It is a planned time for pick up. We don't come around twice, they have to pick them up using bags. Alderman Milschewski asked if we have someone that we contact at the Patch. She said they have the meeting time listed wrong. �1 Alderman Milschewski asked about Mr. Nicholson's property. Ms.Noble said that he has been cited again and he is scheduled for adjudication for December 21st. There being no additional business the meeting was adjourned at 7:14 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 6 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #1 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-01 Agenda Item Summary Memo Title: Monthly water reports for August-November, 2011 Meeting and Date: PW committee January 17, 2012 Synopsis: Monthly water reports as required by IEPA Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: �,0,0°/r- United City of Yorkville WATER DEPARTMENT REPORT o e`�= AUGUST 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 548 25,645,000 7 1527 1125 508 3,707,100 8 1384 840 427 0 9 I 1368 861 527 31,976,000 TOTAL 61,328,100 CURRENT MONTH'S PUMPAGE IS 14,469,000 GALLONS LESS THAN LAST MONTH 10,063.800 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,978,325 GALLONS DAILY MAXIMUM PUMPED: 2,463,500 GALLONS DAILY AVERAGE PER CAPITA USE: 123 GALLONS WATER TREATMENT CHLORINE FED: 1680 LBS. CALCULATED CONCENTRATION: 3.28 MG/L FLUORIDE FED: 506.4 LBS. CALCULATED CONCENTRATION: 0.18 MG/L POLY PHOSPHATE 969.5 LBS. CALCULATED CONCENTRATION: 0.66 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 'BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 4 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS United City of Yorkville M'�I`` 836 WATER DEPARTMENT REPORT SEPTEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 537 23,963,000 7 1527 1125 475 3,326,600 8 1384 840 412 4,859,000 9 1368 861 527 25,444,000 TOTAL 57,592,600 CURRENT MONTH'S PUMPAGE IS 4.435,500 GALLONS LESS THAN LAST MONTH 12,162,400 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,857,826 GALLONS DAILY MAXIMUM PUMPED: 2,416000 GALLONS DAILY AVERAGE PER CAPITA USE: 116 GALLONS WATER TREATMENT CHLORINE FED: 1489 LBS. CALCULATED CONCENTRATION: 3.14 MG/L FLUORIDE FED: 506.4 LBS. CALCULATED CONCENTRATION: 0.19 MG/L POLY PHOSPHATE 978.4 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.04 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 0 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �,*.° °jr� United City of Yorkville E,T ,a,n WATER DEPARTMENT REPORT LE �. OCTOBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 579 18,965,000 7 1527 1125 480 3,565,200 8 1384 840 431 0 9 1368 861 514 31,839,000 TOTAL 54,369,200 CURRENT MONTH'S PUMPAGE IS 2,523,400 GALLONS LESS THAN LAST MONTH 4,875,600 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,753,845 GALLONS DAILY MAXIMUM PUMPED: 2,176,500 GALLONS DAILY AVERAGE PER CAPITA USE: 110 GALLONS WATER TREATMENT CHLORINE FED: 1468 LBS. CALCULATED CONCENTRATION: 3.24 MG/L FLUORIDE FED: 550.2 LBS. CALCULATED CONCENTRATION: 0.22 MG/L POLY PHOSPHATE 918.2 LBS. CALCULATED CONCENTRATION: 0.71 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 11 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 2 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �° °�r� United City of Yorkville E i ,a36 WATER DEPARTMENT REPORT NOVEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 555 18,919,000 7 1527 1125 501 3,093,600 8 1384 840 437 0 9 1368 861 518 27,004,000 TOTAL 49,016,600 CURRENT MONTH'S PUMPAGE IS 5,352,600 GALLONS LESS THAN LAST MONTH 6,797,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,633887 GALLONS DAILY MAXIMUM PUMPED: 1,756,400 GALLONS DAILY AVERAGE PER CAPITA USE: 102 GALLONS WATER TREATMENT CHLORINE FED: 1343 LBS. CALCULATED CONCENTRATION: 3.29 MG/L FLUORIDE FED: 467.2 LBS. CALCULATED CONCENTRATION: 0.21 MG/L POLY PHOSPHATE 875.8 LBS. CALCULATED CONCENTRATION: 0.71 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 2 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 5 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 2 WATER MAIN BREAKS, 305 E MAIN &COUNTRYSIDE PARKWAY AND 518 W HYDRAULIC ST 285,000 GALLONS OF WATER LOST. CfTy Reviewed By: X06 Legal ❑ Agenda Item Number Finance NB #2 EST. -� __ti 1838 Engineer City Administrator : Human Resources ❑ Tracking Number Community Development 0 pW 2012-02 Police Public Works 0 Agenda Item Summary Memo Title: Subdivision infrastructure - discussion Meeting and Date: public Works—January 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Discussion and direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Public Works Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: December 16, 2011 C<wrMY Sad Subject: Subdivision infrastructure issues ALE Summary Discussion of infrastructure completion, punchlists, and letters of credit. The staff seeks direction from the committee on the enforcement of infrastructure completion, and calling bonds to complete infrastructure. Specifically, the staff seeks direction on Windett Ridge subdivision infrastructure and bonds. Background This agenda item, or similar items have been discussed each year for the past two years. Minutes and memos from the 2009 and 2010 discussions are attached for your review. This item was requested by Alderman Gilson, in response to various issues in the Windett Ridge subdivision. Infrastructure completion, and City processes After a development receives final plat approval, developers are required to post a security(letter of credit or bond) in an amount sufficient to complete the public infrastructure in that final plat unit. Once construction starts, infrastructure completion is required to be completed within two years, subject to good cause (City Code Section 11-5). Our standard specifications for subdivision improvements (Resolution 2004-39) further requires that surface course not be installed until 70% of the unit is completed, but in no case further than 3 years from the start of construction. Both of these provisions were created to make sure that developers complete infrastructure within a timely manner. In the case of the general two year requirement, we want to make sure the subdivision infrastructure is in place and complete in good working order. The City Code section does allow for completion beyond two years. The past City Council direction has been to allow much beyond two years and in fact, letting the developer dictate the speed of construction. We have always told developers to build the infrastructure at their own pace, but that the City will not accept the infrastructure if it has deteriorated. This delay in subdivision infrastructure completion poses some benefits to the developer and the City,but it also creates issues. Of benefit, the City Council is allowing the developer to control their costs by letting them weigh the risk of infrastructure deterioration beyond two years vs. the cost of completing an entire unit of infrastructure prior to 70%build-out. Because we are giving the developer choices, the City is seen as business-friendly. Of issue, very few of our subdivisions have been successfully developed through the economic downturn. Most developments have been foreclosed upon, or the developer has ceased to exist. By delaying the infrastructure completion, the cost of construction continues to increase while the letter of credit or bond value stays the same. Eventually, the costs of construction will be greater than the remaining amount of the letter of credit or bond. This is illustrated in the attached Windett Ridge bond documents,punchlists, and estimate of the cost to complete the punchlist. Windett Ridge bonds and remaining punchlist items In 2009, the City Council agreed to partial infrastructure acceptance and a bond reduction in exchange for completion of certain items in the Windett Ridge subdivision. The result was that the bonds in the subdivision were reduced below $375,000. In March 2011, the former City Engineer completed an estimate of remaining punchlist items, and concluded that the remaining punchlist work could be completed at a cost of$767,000, with a 25% contingency on top of that figure (grand total $959,000). Current City direction on uncompleted infrastructure While the Windett Ridge punchlist is not short(it is an average sized punchlist), it is our opinion that none of the items on the punchlist are a public safety issue that warrants immediate action, nor is the infrastructure in danger of causing significant issues within the subdivision(i.e. water main breaks, sewer backups, flooding). City Council direction has been to continue to let these punchlist items be completed at the developer's pace, as long as none of them become a significant public safety issue or a threat to property damage. Certainly, the ongoing issues related to weeds, lack of surface course in certain areas, and exposed pieces of infrastructure are violations of City code (weeds),unpleasant to drive upon (roads) and unpleasant to look at (exposed infrastructure)—but,these issues pose no immediate danger to life or property. Calling a bond The City's experience with calling bonds has not yet resulted in funds to complete infrastructure. Last year, we called the Whispering Meadows bonds. We notified the developer of their infrastructure completion deficiencies at the end of 2009, notified the bond company of our call in early 2010, filed suit soon thereafter, and in December 2011 and $11,600 in legal fees later, we are still without funds. Should the City Council decide to reverse course on current infrastructure completion directives and decide to start calling bonds, it should be noted that this process is time consuming and the results are not immediate or guaranteed. Memorandum EST. �� lass To: Brendan McLaughlin, City Administrator O (4 From: Joe Wywrot, City Engineer 9 CC: Lisa Pickering, Deputy City Clerk MMA CO tV 0 <LE Syr' Date: January 16, 2009 Subject: Stalled Development Issues With the downturn in the national economy, we have seen a significant reduction in residential construction and build-out activity over the last year or so. Building permits issued for new residential dwellings for 2006, 2007, and 2008 were 821, 419, and 159, respectively. One Yorkville developer has declared bankruptcy, another is in foreclosure. Three residential developments have constructed infrastructure but have no residents. We have received complaints from some contractors of non-payment from developers. Liens have been filed in some instances, and we are aware of one lawsuit filed by a contractor attempting to obtain payment from the letter of credit established for the development. We have also received an increase in complaints from some residents in new developments about standing water, weeds, gaps in or missing sidewalks, etc. We have had limited success in addressing standing water issues. If there happens to be a construction crew working onsite at the time, sometimes we can get them to re-grade or fill in the low area. A weed complaint is a code enforcement matter initially responded to by the Building Department. If the property owner does not mow after being notified by the city, then the city arranges for the mowing and invoices the property owner. Last year most mowing was performed by the Public Works Department because we found ourselves paying a private company to mow and then not getting reimbursed. Gaps in sidewalk or missing sidewalks are an issue because sidewalk is almost always constructed across the frontage of a lot after a home is constructed on that lot. When the school district establishes bus pick-up locations, they assume that sidewalk exists at that location even though it may not. We have letters of credit in place to guarantee completion of sidewalk,but to proceed with that work prior to construction of the house would result in damaged sidewalk or the need to replace sidewalk when the house is eventually constructed because the lot grading has changed. Placing sidewalk across a vacant lot also creates an issue concerning snow removal. We have bonds or letters of credit in place for most developments that are available to complete the construction of public infrastructure. While the dollar amount of these instruments are very likely adequate to cover the cost of completing the public infrastructure, they are not a guarantee that the work will be completed regardless of cost. Calling a letter of credit is a serious undertaking, and I would not recommend that we do so until other measures are attempted to address a problem. Some developments have Special Service Area funding, and the annexation agreement typically states that a bond or letter of credit is not required for improvements funded by the SSA. While this has not been a problem to date, it does place us in a position of not having funds available towards the end of a project to make sure that punchlist work is completed. We should reconsider the use of SSA funds for future developments, or perhaps require that a certain percentage (10%-15%) of the cost of SSA-funded improvements also be covered by a bond or letter of credit for this purpose. When we reduce a bond or letter of credit, it is normally done in consideration of certain improvements having been constructed. Historically we have not required developers to provide waivers of lien from their contractors. We should consider making a policy change to this effect. Roadway maintenance and paving of surface course is another issue. Since the build-out of a development can result in pavement damage, our Standard Specifications for Improvements states that surface course shall not be paved until at least 70% of a development is built-out. If we wait too long, however, the roadway will deteriorate due to the constant pounding from construction traffic. Therefore we also have a requirement that paving of surface course should not be delayed for more than three years. We have allowed several developments to delay paving of surface course to fours years or more, with the understanding that the developer will make the necessary roadway repairs prior to paving the surface course. With a bleak housing market in our near future, we must choose between allowing the binder course to deteriorate, or having the surface course paved and then be damaged by construction activity. Please place this item on the January 20, 2009 Public Works Committee agenda for discussion. APPROVED Page 1 of 2 3-l7-oq UNITED CITY OF YORKVILLEPUBLIC WORKS COMMITTEE MEETING TUESDAY, JANUARY 20,2009 6:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman (arrived at 6:10) Alderman Joe Plocher City Administrator Brendan McLaughlin Alderman Bob Allen Bart Olson City Engineer Joe Wywrot Travis Miller Public Works Director Eric Dhuse Stephanie Boettcher Marta Keane Dennis Batdorf Kelly Rohlfing, Com 2 Recycling Dan Kramer Steven Chaloka Janet Nape Andy Divin Corey Johnson Dan Nicholson The meeting was called to order at 6:00 pm. by Joe Plocher. Presentations: None. New Business: 1. PW 2009-08 Claremont Court Stormwater Drainage Discussion—Residents brought video and pictures of the stormwater drainage running across their properties. There was some discussion. This development has not been accepted. yet. This will be a punchlist item. Minutes for Approval/Correction: December 16, 2008 —Approved as presented. Items Recommended for Consent Agenda: 1. PW 2009-01 Prestwick Sanitary Sewer Lift Station Agreement 2. PW 2009-02 Saravanos Development—First Midwest Bank LOC #150017273-201 3. PW 2009-03 Kleinwachter Residential Development—Earthwork LOC Reduction #1 4. PW 2009-04 Milazzo Property—IDOT Highway Permit and Resolution 5. PW 2009-05 Bristol Bay Unit 8--Bond Reduction #3 6. PW 2009-06 Bristol Bay Units 1-3 and 5-7—Bond Reductions #3 7. PW 2009-07 Ordinance Amending the Code of Ordinances Declaring Dutch Elm Disease and Emerald Ash Borer as Nuisances All the items recommended for Consent Agenda will move on to City Council on Consent Agenda. Page 2 of 2 New Business: 4. PW 2009-11 Stalled Development Issues—There was discussion on the vacant lots. One of the developments has a lot with hole dug for a foundation, but no foundation. There are unfinished sidewalks and unfinished roads. This will come back to a future Public Works committee meeting. 5. PW 2009-12 E-Waste Collection Agreement—This is to lease a plastic Galord box in the Public Works building. The fees for recycling TVs and monitors will be amended on a yearly basis. Residents will pay for recycling their monitors and TVs at City Hall. The 2 free collection days per year will be specified. This will be revised and move on to City Council on February 24'. 2. PW 2009-09 County Revolving Loan Program—This will go to the Economic Development Committee. 3. PW 2009-10 Beecher Road River Crossing—History and Status —This is informational only. No further action is needed. 6. PW 2009-13 CMAQ Grant Application—Review of Potential Projects —This will move on to City Council. Old Business: None. Additional Business None. The meeting was adjourned at 8:18 P.M. Minutes submitted by Laura Leppert Memorandum EST. �� lass To: Brendan McLaughlin, City Administrator OFrom: Joe Wywrot, City Engineer 9 CC: Lisa Pickering, Deputy City Clerk MMA CO tV 0 <LE Syr' Date: February 12, 2009 Subject: Stalled Developments— Status of Roadway Paving Roadways in new developments are typically paved in stages. The roadway base, curbs, and first layer of asphalt (the binder course), are normally constructed early in the development process so that new residents have adequate access to their homes. Paving of the final layer of asphalt (the surface course), however, is typically deferred until at least 70% of the homesites within the development are constructed. This is because the build-out process may require digging in the street or other activities that might damage the roadway. Delaying the surface course also provides a long-duration test of the roadway base to identify any weak areas, and allows a longer period of time for utility trenches beneath the road to settle. While there are good reasons to delay the paving of the surface course, we don't want to leave the binder course exposed for too long. The roadway is weaker because the surface course isn't in place. Water also tends to pond at places because the curbs (and therefore the curb drains) are set about 1.5 inches higher than the binder course. Leaving the lip of the curb exposed also leaves it vulnerable to damage from snow plows. For these reasons our subdivision control ordinance states that the surface course should be paved no more than 3 years after the binder course is paved. Attached find a summary of developments, along with the dates of paving. Roadways that had binder paved prior to the winter of 2005-2006 should have the surface course paved in 2009, even if the build-out percentage is below 70%. Those developments are marked in red. We should consider allowing the surface course to be further delayed, however, in some areas. For instance, there are no homes in Grande Reserve Units 3, 7, or 9. While we should require the surface course to be paved on those parts of Grande Trail that travels through Units 3 and 7, and those roadways in Unit 9 that traffic uses to access Mill Road, the rest of the streets in those units could be delayed. Also, the Caledonia development was allowed to vary from our standard roadway design and use a thicker binder course. Please place this item on the Public Works Committee agenda of February 17, 2009 for discussion. APPROVED Page ] of 2 3-17-09 UNITED CITY OF YORKVILLEPUBLIC WORKS COMMITTEE MEETING TUESDAY, FEBRUARY 17, 2009 6:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Alderwoman Rose Spears AIderman Joe Plocher Alderwoman Robyn Sutcliff Alderman Bob Allen City Administrator Brendan McLaughlin City Engineer Joe Wywrot Mayor Valerie Burd Public Works Director Eric Dhuse Gary Golinski Mary Kuhn Andy Divin Janet Nape Laura Haake Bob Pschirrer John Phillipchuck John Tomasik George Bolton Stan Free The meeting was called to order at 6:00 pm. by Joe Besco. Presentations: 1. GIS Presentation—Utility GPS Locating Project—This is for the older section of town and will be done in-house by the engineering department. It will create an inventory of the city utilities and their exact locations and elevations. Minutes for Approval/Correction: None. Items Recommended for Consent Agenda: 1. PW 2009-14 Water Department Report for November 2008 2. PW 2009-15 Water Department Report for December 2008 3. PW 2009-16 Kendallwood Estates—Call of Earthwork Letter of Credit 4. PW 2009-17 Kendallwood Estates—Call of Sitework Letter of Credit 5. PW 2009-18 Saravanos Development—Letter of Credit No. 150017273-202 6. PW 2009-19 Caledonia (Phases 1 & 2)—Sitework Reduction #2 and Landscaping Reduction #1 7. PW 2009-20 Raintree Village (Units 2-6)—LOC Expiration 8. PW 2009-21 Prairie Pointe—Final Acceptance and LOC Reductions 9. PW 2009-22 Rt. 47/Baseline Road—IDOT Agreement and MFT Resolution 10. PW 2009-23 Revised Floodplain Ordinance 11. PW 2009-24 Fox Road LAAP—Agreements for Engineering, Federal Participation, and MFT Resolution 12. PW 2009-25 Supplemental Appropriation of MFT Funds to Purchase Salt There was some discussion on the litigation pending for Kendallwood Estates. Items 93 and#4 will be pulled off the Agenda and brought back to committee. All the other items recommended for Consent Agenda will move on to City Council on Consent Agenda. Pa e 2 Old Business: 1. PW 2009-08 Windett Ridge—Claremont Court Drainage Issue—There was some discussion on possible ways to fix the problem and at this time it is unclear who will have to pay for the issue to be resolved. New Business: 1. PW 2009-26 Parkway Tree Replacement Program --This is a pilot program. The city's responsibility would be the time and labor to plant the trees. Since this is the first year, a suggestion was made to limit the number of trees to 36. This will move on to City Council. 2. PW 2009-27 Detention/Retention Basin Inventory Program —This is informational. No further action is needed. 3. PW 2009-28 Stalled Developments—Status of Roadway Paving--A memo will be given to the Aldermen who were not in attendance. 4. PW 2009-29 Policy Issue Regarding Bond Reductions —There was discussion on bond reductions being handled at staff level. A new ordinance will be drafted and move on to City Council. 5. PW 2009-30 Neighborhood Beautification (Corner Gardens) Guidelines— Discussion —This is for commercial areas with high visibility such as the downtown area. Additional Business Alderman Allen asked about the sidewalk program. There is $3,000 budgeted this fiscal year. After the money is spent, there will be a waiting list. The safe route to school grant will help to fill in the spaces where there is no sidewalk. Alderwoman Sutcliff asked about the Game Farm Road project. It will begin in early spring 2010. She also asked about the burned section of John St. That will be cut and patched this summer. Mayor Burd said she had a meeting with Centex about Bristol Bay concerning the vacant lots. Their temporary solution was to make them into community gardens The meeting was adjourned at 7:48 P.M. Minutes submitted by Laura Leppert APPROVED 6/15/10 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, May 18, 2010 — 6:00 P.M. PRESENT: Chairman Joe Plocher Valerie Burd- Mayor George Gilson—Alderman Joe Wywrot(City Engineer) Diane Teeling - Alderman Eric Dhuse—City of Yorkville PRESENTATIONS: NONE The meeting was called to order @ 6:02 p.m. by Chairman Joe Plocher MINUTES FOR CORRECTION/APPROVAL: The minutes for April 20, 2010 were approved. Items Recommended for Consent Agenda: 1. PW 2010-30 Water Department Report for March 2010 Move to consent 2. PW 2010-31 Water Department Report for April 2040 Move to Consent 3. PW 2010-32 Heartland Circle—Final Acceptance Joe Wywrot said there are a few issues here. He said a punchlist remaining yet; striping crosswalks, dead parkway trees, debris in vacant lots, etc. etc. Joe also said he did not get out there to verify if these items have been completed. He doesn't believe all of the trees are done, but still with these items remaining he recommends giving the developer another week to complete and if he doesn't have these items complete by next Tuesday night,perhaps table this item at that time. Joe also talked about the detour route that is currently in place in Heartland Circle. He said now that we are going to Final Acceptance he would like to consider the elimination of the detour route. Later in the meeting Chairperson Plocher and Alderman Teeling are ok with abolishing it. Joe mentioned that if we do go to Final Acceptance, there are some corresponding bond reductions. Alderman Gilson and Chairperson Plocher said they are ok with it as long as the punchlist is 100% complete. This item will move forward for discussion. Alderman Teeling said we don't even know that Inland would be the one actually developing this. Joe said no, they could sell the property. So we're holding a bond that they don't even have a planned for. Alderman Gilson said but we also don't know Diane that they won't do that. Alderman Teeling said they can't because we'll be releasing the bonds. How does that work? Alderman Gilson, if they want to come back and develop Lot 1, they would be up for renegotiation. Joe Wywrot said we don't have to release the bond. The thing is if Inland stops paying the premium on the bond, the bond company will notify us that the bond has expired. We would have to call the bond. We may have to fight with that bonding company and we would have to develop those things. She doesn't think there shouldn't be a problem. Chairperson Plocher is confident in Joe's numbers. Joe Wywrot said that Inlands offer here is contingent on both bonds being released. Mayor Burd said as a member of the committee, she would like to say that she is fully confident that when Joe puts his name on something. She thinks he knows as much as any engineer. That is why we have him as our City Engineer and she would ask that the Alderman not brow beat the staff. Move forward for discussion. 5. PW 2010-38 Punch List Process- Discussion Joe Wywrot said the Alderman Gilson ask that this item be put on the agenda for discussion. Alderman Gilson has quite a few questions. He states that he has seen a quite a few developments come in and out where they sat for a long long time i.e. Sun Flower Estates, where they came back and there was a big surprise that things were not done and then there was contention as to who was responsible, builder or developer. We talk about processes in place, can you detail once a development is built and the punchlist is created, do we check those annually and update those punchlists annually and send a letter to the developer annually as a reminder. Joe Wywrot said we do not. He said we've always let punchlist completion be driven by the developer. Until the punchlist is completed and the subdivision is accepted by the City, it is not ours to maintain. If it deteriorates or something breaks, it's on the developer not on the city. Alderman Gilson said that makes sense, but his only contention with that is if something sits 10 years and we've bonded 110% / 120%, ten years down the line that may not pay for that anymore. He's questioning if we can look at our procedures in place and he thinks it only makes sense to do an annual inspection of developments and update those punchlists and send reminders to the developers and track their responses. Alderman Gilson's follow-up question to that is how we track these now. You're saying we just don't, we just leave it to the developer. Joe said we keep records of what we send them and generate, but as far as proactively pursuing the developer to complete an item, that is more of a random thing. Alderman Gilson's suggestion to this table is to be more proactive. To go out and do an inspection annually at the different developments that are sitting in the books with punchlists and update those punchlists and send a reminder out to the developers. Another thing he wanted to ask was to look at the percentage of bonding. If developments are sitting and we're bonding @ 110%, maybe we should look at that policy. Maybe we should increase that. Joe said 110% is pretty much the industry standard. Joe asked George if he had a suggestion. Alderman Gilson said 120%. He said it is something to think about because he can see a lot of issues when things come back 5, 6, 7, 10 years and 110% of what the original engineer estimate is, is probably not accurate enough. Eric Dhuse said don't we though, when we reduce the letters of credit now have that adjustment factor. Joe said yes. Alderman Gilson said but that is only when we reduce though. Eric said we are adjusting for the costs. A few more comments were made back and forth between Eric and George. Alderman Gilson's suggestion is still be more proactive in increasing the bonding amount. Joe said that would be more of a policy change. Alderman Gilson thought he would mention it here first. Mayor Burd said with the recession, we can't get the money up front, because the banks are being very cautious. She thinks it's not in the developer's best interest to drag this on for years because they are responsible for the repairs. Chairperson Plocher said they usually don't let a punchlists go 10 years though. Isn't that unusual? Joe said by the time we get to a punchlists, the infrastructure is substantially complete and there is substantial amount of build out. We usually don't create a punchlists until a subdivision is 50% build out. We sometimes create a punchlists under special circumstance like Blackberry Woods which was only 10% built out so they can see what needs to be done. After more discussion it was decided to create a formal policy to update the punchlists and send the developers an annual update. As for an increase in the 110% Letters of Credit, it was decided that there will be no increase. Punchlists Policy to comeback next month. 6. PW 2010-39 Disposal of Property—Bobcat Skid Steer Eric Dhuse would like to sell a piece of equipment that the city no longer use and purchase the computer and software for the MUTCD special Reflectivity mandate. Eric received a bid for $6500 from Atlas Bobcat. He said this is a fair price. He doesn't think it is worth more than that. Chairperson Plocher said we are selling something to get something else. Eric said we are selling something that we don't utilize anymore. Chairperson Plocher said he is fine with it. Alderman Gilson asked if there is a Bluebook value for something like this. Eric said no, nothing like a Kelly Blue book. Alderman Gilson said if we sold this equipment, couldn't we keep those dollars and can it be sunk back into the Public Works Budget. Eric said no, it would have to go back into Public Works Capital. Alderman Gilson said given the fact that there has been an ongoing deficit in that department for 4 or 5 years now. Eric immediately responded, not in Public Works capital. Alderman Gilson came back and said Water. Eric said it can't go to that. It has to stay in capital. Alderman Gilson asked for his knowledge, we did pass in the budget the dollars for the laptop and the software or was that taken out. Eric replied it APPROVED 12/21/10 PUBLIC WORKS COMMITTEE MEETING Tuesday, June 15, 2010 6:00 pm City Hall Conference Room Committee Members: Chairman Joe Plocher Alderman Marry Munns Alderman George Gilson Alderman Diane Teeling City Staff Eric Dhuse -Director of Public Works Joe Wywrot—City Engineer Bart Olson—City Administrator Others Present Frank Guilbo, City Administrative Intern Bob Pfister, Veolia Shawn McDowell, Complete Sanitation Pat McDowell, Complete Sanitation Peggy Macenas,Natinal Solid Wastes Mng, Assoc. Tim Lintner, Allied Waste/Republic Services Armando Saleh,NSWMA Marta Keane, Green Committee Chair The meeting was called to order by Chairman Plocher at 6:00pm. Minutes for Correction/Approval May 18, 2010 The minutes were approved as read. Items Recommended for Consent Agenda New Business 1. PW 2010-40 Commercial Solid Waste Franchise Agreement Frank Guilbo, City Administrative Intern, reported on this item. He said a proposal was prepared by the Green Committee for a solid waste program highlighting increased recycling for businesses. Marta Keane of the Green Committee said this item was brought forth as a recommendation. It was suggested to have only one waste hauler which she said would save money for the businesses. Bart Olson said the City would issue RFP's and one vendor would be chosen. He said any contract approved cannot go into effect for 15 months according to State law and that 1 fees would apply. In addition, surveys of the businesses would need to be taken to determine needs. Peggy Macenas said the businesses should have the right to determine their own providers. She said businesses produce different quantities of recyclable waste and it is very different from household waste. She also addressed the issue of wear and tear to the streets. Alderman Gilson asked about the $6,000 "administration costs" for the agreement. This would be for the yearly management. Contracts with the recyclers were also discussed and it was noted that the contracts were between the recyclers and the businesses. Alderman Teeling questioned the cost structure to the businesses. Mr. Olson said the costs would be based on a matrix and also on the size of container needed. A guest also added that the matrix could be based on the type and weight of the waste produced. It was decided that this matter will be sent to the Green Committee for further discussion. 2. PW 2010-41 Ordinance Regarding Trails and Sidewalks According to Joe Wywrot, this is a proposed ordinance to create partial funding of a city- wide trail system. The funding would come from property owners obligated to construct sidewalks. The funds could be used for the trails or sidewalks or another option is to bank the money until a later date. Alderman Gilson asked about the parameters for this ordinance and it was noted that the property owner will have some input. Requirements in an annexation agreement will not be waived according to Bart Olson. Gilson raised several other questions in this discussion including possible increased costs if the project is not done right away. This matter will move forward to the June 22nd City Council meeting. 3. PW 2010-42 Sunflower Estates Phase 3—Final Acceptance and Bond Reduction #3 Wywrot said a driveway had been completed on Walsh Circle and he recommended to appr4ove Phase 3 along with a bond reduction and a 1-year warranty period. 4. PW 2010-43 Downtown Parking Lot—Design Engineering Agreement This is a proposed agreement with Engineering Enterprises for design work for this proposed parking lot. It is 100% funded by IDOT. For the record, Gilson stated he was opposed to this project. S. PW 2010-44 Route 47 Project—Resolution Regarding Overnight Construction IDOT is asking for adoption of this resolution allowing them to perform night-time work to expedite the project. The hours would be 8pm to 6am. This item will be placed on the consent agenda. 2 6 PW 2010-45 Tree Bank Proposal Bart Olson explained this is a result of developers not replacing trees, residents offering to pay for trees and the City planting them. He said the City does not want to absolve the developers from paying for the trees. The developer could also opt to donate cash to a "tree bank". This will move to the consent agenda and then back to committee to draft the proposal. 7. PW 2010-46 Inter-governmental Agreement with Kendall County for Bulk Rock Salt Storage Kendall County has asked the City if they wished to join in a consortium to store rock salt according to Eric Dhuse. Olson said this should be considered if extra funds are found in the MFT or Public Works Capital budget. After discussion, it was decided to reconsider this next year. 8. PW 2010-47 Proposed Revisions to the Nuisance Ordinance (Weeds and Grass) Eric Dhuse said he is seeking a long-term solution for nuisance weeds. Gilson and Plocher said they thought weeds are a nuisance at 8" rather than the 12" suggested in the ordinance. Gilson also suggested that 3 times a year is not enough frequency for mowing. Alderman Teeling also cited a safety issue in some instances. After much discussion, it was decided to bring this mattre back to the next meeting. 9. PW 2010-48 Proposed Water Ordinance Revision Bart Olson suggested that this be brought back next month pending input from the Mayor and Attorney Orr. Old Business 1. PS 2010-38 Punch List Processes Joe Wywrot said this item was brought back from last month. In a memo to City Administrator Olson, Wywrot recommended that punch lists be updated once a year and that they not be created until 50% of a development has built out. Gilson agreed,but added that developers need to be reminded yearly of the City expectations and it may speed completion of the build out. Olson cautioned that generating a punch list before 50%build out, the list is likely to be incomplete. Also noted was that a more frequent punch list requires more City staff time and more tracking. Wywrot said that on average, yearly inspections are being done at this time. Gilson asked that this be discussed further at Council so it will move forward to the June 22nd meeting. Additional Business Alderman Munns discussed a letter from an energy group whereby an audit is done of gas and electric usage. Olson said the City had done this twice in the last 5 years and it would not save the City money at this time. There was no further business and the meeting was adjourned at 7:38pm. Minutes transcribed by Marlys Young 3 The Minutes of the Regular Meeting of the City Council—July 13,2010—nape 6 Yorkville Bristol Sanitary District Alderman Gilson reported that he attended the Yorkville Bristol Sanitary District meeting on July 12, 2010. Items discussed was the hiring of Susan Mika as the new office manager,the public hearing for the budget,Ralph Pfister being retained as a consultant after his retirement,the Illinois Environmental Protection Agency being behind on payment to contractors,permits for restaurant dishwashers, etc. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Resolution 2010-15 Regarding Night-Time Work for Reconstruction of Illinois Route 47 Second Reading (PW 2010-44) A motion was made by Alderman Plocher to approve a resolution regarding night time work for the reconstruction of Illinois Route 47 and authorize the Mayor and the City Clerk to execute; seconded by Alderman Munns. Mayor Burd noted that the resolution was needed for the Route 47 widening project. Alderman Spears asked if residents in the area were notified. Administrator Olson stated that the city has not notified residents in the area however the state is buying right of ways from these residents. Alderman Spears asked if the state notified the people in the area. Administrator Olson indicated that he did not think so. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye, Gilson-aye, Sutcliff-aye,Munns-aye, Spears-aye,Plocher-aye,Werderich-aye, Golinski-aye Punch List Processes (PW 2010-38) Alderman Plocher reported that this item was brought forward by Alderman Gilson. The Public Works Committee recommended that an annual review of punch list items is fine after a 50%build out. He turned the floor over to Alderman Gilson. Alderman Gilson maintained that waiting for a 50%build out of a subdivision may take many years. Annual inspections would let the developer know that staff is monitoring the work and it may push the developer to finish the subdivision. This could also be a good way to oversee things as ownership changes on developments. He stated that the Public Works Committee felt it was a bad idea but he did not feel the process would hurt things. Alderman Sutcliff noted that the annual inspections will affect the Engineering Department which is down on staff. She questioned the time the inspections would involve. City Engineer Wywrot noted it would vary depending on the size of the development. He added that the department is down one inspector and one JULIE locator. He stated that if a developer is diligent,the city updates the punch list regularly. He stated he saw this as a tracking issue and did not see the need to do inspections prior to the 50%build out. Administrator Olson reminded the City Council that pushing a developer to complete units in a subdivision creates a cost when the development is turned over to the city. At that time,the roads, sidewalks, etc. become the responsibility of the city to maintain. He stated that staff is recommending against this. Alderman Werderich felt that the city should push for the completion of subdivisions because sometimes the delay puts a burden on the residents already living in the subdivisions. He felt the city should be more proactive and he supported the annual updating of punch lists. Alderman Munns agreed and stated that by pushing a developer to finish could alleviate problems with work not being done. Mayor Burd asked how many unfinished developments were in the city and Mr.Wywrot stated there were a few dozen. She noted that if a develop_ er does not have the funds then things cannot get completed. Attorney Orr reminded the City Council that each developer is required to put a Letter of Credit which costs 3%of the total amount of the LOC per year. She felt the LOC sitting open should be an incentive for the developer to complete the subdivision. Alderman Werderich noted that.the city should tap into the LOC to get things done if the developer is not progressing. The Minutes of the Regular Meeting of the City Council—July 13,2010—one 7 Mr.Wywrot stated that per ordinance,the city can require things to be finished in three years however this is unrealistic for the larger developments. The consequence of pursuing early completions is that the city will become responsible to maintain what it accepts as finished. Alderman Gilson noted that if the city bonds for a certain amount based on engineering estimates from years ago,the cost of completion may be more in the future. Attorney Orr explained that the bonds are issued for 110%which should cover inflation. The only way to overcome inflation is if a development is not complete in three years,call the LOC and complete the roads, etc. However,if the city completes the roads and the subdivision continues to build out the construction traffic can ruin the roads and the city will be financially responsible for the repairs. She felt enforcing the three year policy could be dangerous. Alderman Plocher felt that there was not enough staff to monitor punc h li sts an d that calling the LOC's to complete roads would just cost the city more money later. He felt this was not fiscally responsible. He stated that developers know what is needed to be completed on a punch list however if they don't have the money to complete the things,the punch list will end up in the garbage. He suggested cashing in their LOC bonds however this may deter future developers. Alderman Werderich stated that unbuilt out subdivisions are the number one concern of Ward I residents. He felt the city should listen to its residents and provide motivation for developers to finish their projects. He reiterated that the city should be proactive before a complaint is generated and then once a complaint is received be able to do something about it. He noted that an annual review keeps the punch list in the forefront. Alderman Spears agreed and felt the city should create and maintain punch lists. Director Dhuse explained that reviewing punch lists will not solving the problem. He stated that calling a bond for a chunk of sidewalk or a patch of asphalt is unrealistic. He stated that updating a punch list after 50%build-out is great however anything earlier is detrimental. Alderman Gilson stated that the way the subdivision are being delayed they could go ten years before being completed. He did not feel the extra 10% in the LOC was enough to cover expenses. Alderman Teeling stated that the city cannot force the developer to finish their subdivision by giving them a punch list especially when they don't have the money to do so. She felt this was a waste of time and money on the city's part. Mayor Burd did not see how a punch list was going to make developers complete things especially when they don't have the money to do so. Harassing the developers with a punch list won't get things done. The proposed process will take time and money for the city and will take staff away from their other duties. Alderman Gilson stated that he proposed just an annual reminder and he felt it would be good for the city to keep track of punch list items. If the process motivates developers to complete a few things the city comes out ahead. City Engineer Wywrot stated that the City Council was provided a memo dated June 3, 2010 showing updates to punch lists. He added that the staff's focus is on the developers who are working on punch list items rather than those who are not. Alderman Sutcliff stated that developers want to finish their projects however they can't due to the economy. A punch list is not going to get them to complete things any faster. Mayor Burd added that many subdivisions are being held by a bank due to the developers being bankrupt. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT Ordinance 2010-38 Amending the Code of Ordinances Regulating On-Street Parking (Hayden Drive and Alan Dale Lane) (PS 2010-15) A motion was made by Alderman Werderich to approve an ordinance amending the Code of Ordinances regulating on-street parking(Hayden Drive and Alan Dale Lane)and authorize the Mayor and City Clerk to execute; seconded by Alderman Spears. 12/16/11 Sterling Codifiers, Inc. Chapter 5 REQUIRED IMPROVEMENTS 11 -5-1 : IMPROVEMENT REQUIREMENTS PRIOR TO FILING FINAL PLAT: Upon approval of both the final plan and the plans and specifications for the required subdivision improvements by the plan commission, director of public works, and the city engineer, and upon approval of the appropriate agencies as evidenced by state and county permits, where required, the subdivider shall construct and install the required subdivision improvements prior to filing the final plat with the plan commission for final approval. If construction does not begin within four (4) years of final plan approval, the subdivider may be required to revise the plan to comply with new city requirements. (Ord. 2004-52, 9-28-2004) 11 -5-2: SUBDIVISION SECURITIES: In lieu of construction in section 11-5-1 of this chapter, the subdivider shall post with the city of Yorkville, a construction guarantee in the form of an irrevocable letter of credit or irrevocable bond, payable to the United City Of Yorkville, sufficient to cover the full cost, plus ten percent (10%), of the required improvements, as estimated by the engineer employed by the subdivider and approved by the city engineer, to assure the satisfactory installation of required improvements as outlined in this section, and contained in the approved plans and specifications. A surety or bank recognized by the state of Illinois, and approved by the city attorney, shall issue the bond or letter of credit posted, and shall carry a rating sufficient to cover the cost of construction. The subdivider shall use the standard bond form or letter of credit form used by the city of Yorkville. Construction guarantee shall not be reduced to below fifteen percent (15%) of the approved engineer's estimate prior to acceptance of the public improvements by the city. The construction guarantee shall not expire for at least one year. Subsequent renewals of the construction guarantee shall also be for a period of at least one year. (Ord. 2004-52, 9-28-2004) 11 -5-3: CONSTRUCTION WARRANTY: A. The subdivision irrevocable bond or letter of credit shall be released after an appropriate city council action accepting the improvements for public ownership. Except as provided in subsection B of this section, this subdivision letter of credit will not be released until a one year maintenance bond or letter of credit is posted with the city clerk for ten percent (10%) of the land improvement cost, to ensure that any and all improvements will properly function as www.sterlingcodifiers.com/codebook/index.php?book_id=415 1/7 12/16/11 Sterling Codifiers, Inc. designed, with no defects before the city council formal acceptance. B. A maintenance guarantee shall be required for all landscaping but shall not be required for improvements that are on private property that do not serve, benefit, or impact properties other than the one being developed. (Ord. 2011-03, 1-11-2011 ) 11 -54: PROCEDURE: A. Not more than ten (10) months after preliminary plan approval, four (4) copies of the proposed final plans and specifications, engineer's estimates prepared and sealed by a professional engineer currently registered with the state of Illinois, and subdivision bond or letter of credit, shall be filed with the city engineer, and shall provide all necessary information for the following, as applicable: 1 . Streets; 2. Curbs and gutter; 3. Storm drainage, including storm sewers and storm water detention, building storm drains (footings, roof, etc.); 4. Comprehensive drainage plan, including grades of surface drainageways; 5. Sanitary sewerage system; 6. Water supply and distribution; 7. Public utility locations; 8. Streetlights; 9. Sidewalks; 10. Street signs, guardrails, and other special requirements; 11 . Parkway trees; and 12. Payment in full of all city fees. (Ord. 2004-52, 9-28-2004) 11 -5-5: CONSTRUCTION AND INSPECTION: www.sterlingcodifiers.com/codebook/index.php?book_id=415 2/7 12/16/11 Sterling Codifiers, Inc. A. Written notice to proceed shall be obtained from the city engineer prior to beginning any work covered by the approved plans and specifications for the above improvements. Authorization to begin work will be given upon receipt of all necessary permits, including all culvert permits required when proposed new or changed subdivision roads intersect any presently existing road, and work must proceed in accordance with construction methods of this section through section 11-5-16 of this chapter, and the city's standard specifications for improvements. B. Construction of all improvements required by this title must be completed within two (2) years from the date of approval of the final plat, unless good cause can be shown for granting an extension of time. C. The subdivider shall pay all expenses incurred by the city of Yorkville to provide field inspections and testing of all construction work and materials before, during, and after construction. D. On street parking during build out of the development shall be limited to one side only of all streets. In general, parking will not be allowed on the side of the street where fire hydrants are located. The developer shall post signage, as required by the Yorkville police department. E. Dumpsters, work trailers, and construction materials shall not be stored or located in roadways or public rights of ways at anytime, without exception. (Ord. 2004-52, 9-28-2004) 11 -5-6: AS BUILT PLANS: After completion of all public improvements, and prior to final acceptance of said improvements, the subdivider shall make, or cause to be made, a map showing the actual location of all valves, manholes, stubs, sewer and water mains, and such other facilities as the director of public works shall require. This map shall bear the signature and seal of an Illinois registered professional engineer. The presentation of this map shall be a condition of final acceptance of the improvements, and release of the subdivision bond or letter of credit assuring their completion. The coordinate system for as built drawings shall be NAD27 Illinois state planes, east zone, U.S. foot (IL-E). The "as built" plans shall be submitted on reproducible Mylar, and also on computer diskette in a format acceptable to the city. (Ord. 2004-52, 9-28-2004) www.sterlingcodifiers.com/codebook/index.php?book_id=415 3/7 12/16/11 Sterling Codifiers, Inc. 11 -5-7: SURVEY MONUMENTS: Permanent and any other monuments required in this title shall be installed prior to the approval of the final plat. (Ord. 2004-52, 9-28-2004) 11 -5-8: ACCEPTANCE OF DEDICATION, IMPROVEMENTS: A. Final acceptance of the dedication of open space or other public areas shall mean the responsibility for the maintenance of the same. Approval of the final plat does not constitute final acceptance. B. Approval of the final plat shall be dependent on presentation of proof of responsibility for the maintenance of all community improvements. C. All public improvements shall be accepted only by resolution of the city council, after a formal petition for approval has been submitted by the subdivider to the city clerk. Such petition shall be filed after completion of the public improvements. The city engineer and the director of public works shall, within thirty (30) days from receipt of such petition, make recommendations in report form to the city council. All petitions shall be acted upon by the city council within thirty (30) days from receipt of such recommendations of the city engineer and director of public works. A maintenance bond will then be required in the amount of ten percent (10%) of the cost of the land improvements, as specified in this title, after city council acceptance. (Ord. 2004-52, 9-28-2004) 11 -5-9: STREETS: Street improvements shall be installed by the developer, shall be in accordance with the table of minimum standards herein, and in accordance with the city's standard specifications for improvements. Rights of way at intersections shall have a twenty five foot (25') radius or chord where right of way lines intersect. (Ord. 2004-52, 9-28-2004) 11 -5-10: SIDEWALKS: www.sterlingcodifiers.com/codebook/index.php?book_id=415 4/7 12/16/11 Sterling Codifiers, Inc. Concrete sidewalks shall be installed by the developer within all subdivisions, on both sides of the street or roadway, to a minimum width of five feet (5'), as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9-28-2004) 11 -5-11 : STREET LIGHTING: A complete, functioning streetlight system shall be installed by the developer, at his expense, in all subdivisions as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9- 28-2004) 11 -5-12: SIGNAGE, GUARDRAILS, AND LANDSCAPING: A. Street signs of the quantity and type approved by the director of public works shall be installed at each intersection, and shall indicate the street names as shown on the final plat. The city shall order and install the street name signs. The subdivider shall reimburse the cityfor said cost. The subdivider shall also supply and install regulatory and warning signs, as directed by the Yorkville police department. B. Steel plate beam guardrails shall be placed along the shoulder of any street where street construction has resulted in an embankment greater than six feet (6') in height. C. All areas of street right of way that are not paved shall be seeded or sodded. Provisions shall be made to assure the growth of all landscaping. D. All improvements herein shall be as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9-28-2004) 11 -5-13: STORM WATER DRAINAGE: A. Surface water drainage improvements consisting of storm sewers and/or open channels, inlets, www.sterlingcodifiers.com/codebook/index.php?book_id=415 5/7 12/16/11 Sterling Codifiers, Inc. catch basins, manholes, and/or detention facilities, shall be designed and constructed to adequately drain the area being developed, and also all of such other areas that naturally drain through the area being developed. B. If the surface water drainage will be changed by the construction of the subdivision, adequate provision shall be made for collection and diversion of such surface waters into public areas, or drains which the subdivider has a right to use, and such surface waters shall not be deposited on the property of adjoining landowners, in such a manner as to cause erosion or other damage. C. Designed planning of surface water drainage facilities shall be performed by, or under the supervision of, a professional engineer, registered in the state of Illinois. The storm water drainage system shall be as specified in the city's standard specifications for improvements. D. It will be the homeowner's responsibility to maintain any drainage course across his property, and to keep it free from features that restrict natural drainage. (Ord. 2004-52, 9-28-2004) 11 -5-14: SANITARY SEWER SYSTEM: All subdivisions and units therein shall be required to provide connection to the sanitary sewer system, including required sewer extensions off site, to the sizes and depths as required by the city. The sanitary sewers shall be extended to the far boundaries of the development, as directed by the city. All costs of these improvements will be borne by the developer. The sanitary sewer system shall be as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9-28-2004) 11 -5-15: WATER SYSTEM: All subdivisions and units therein shall be required to provide connection to the united city of Yorkville's public water supply system, including required water main extensions off site, to the sizes required by the city, and all costs shall be borne by the developer. All developments must provide a looped, double fed water system, and extensions to the boundaries of the development, as directed by the city, shall also be included in the water system, to be funded by the developer. The water system shall be as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9-28-2004) www.sterlingcodifiers.com/codebook/index.php?book_id=415 6/7 12/16/11 Sterling Codifiers, Inc. 11 -5-16: OVERSIZING OF UTILITIES: A. When, in any subdivision, now within the city, or within one and one-half (111/2) miles of the city limits, which normally would require a certain size water main, sanitary sewer, and/or storm sewer, but which for the purpose of complying with the plan of development of the city's comprehensive plan, to provide adequate utilities, not only to the particular subdivision, but also to subdivisions which in the future may become a part of the city, and where the city engineer and the director of public works have determined that water and/or sewer mains of a larger diameter are required, then the city engineer or the director of public works shall inform the subdivider, builders, and developers of the subdivision by a written notice of that fact, and require them to install such oversized utilities and at the same time, in said notice, inform them of the size(s) to be installed. B. Water main shall be considered oversized if it is larger than the size needed to supply the required fire flows of the development, not the minimum pipe size allowed by ordinance. The required fire flow rate for all residential areas shall be one thousand five hundred (1 ,500) gpm. The required fire flow rate for commercial and industrial areas shall be three thousand two hundred fifty (3,250) gpm. The required fire flow rate within five hundred feet (500') of a school site shall be three thousand three hundred seventy five (3,375) gpm. C. Upon being so notified as provided for in this section, no subdivider, builder, or developer shall install any utility in such subdivision of any size other than that specified to him by the aforesaid notice. D. At such time as the installation of said oversized utilities shall have been completed in accordance with the plans and specifications submitted to the city of such installation, and also in accordance with the notice specified in this section, and all such installations shall have been inspected and approved by the city as provided for by the ordinances of the city of Yorkville, then the city may enter into an agreement to allow the developer to recover the difference of the cost at current prices, as of the time of said installation, between the development's required utilities which were originally planned to be used, and the cost of the oversized utilities which the city directed to be used. Said agreement may be in the form of a recapture agreement, cash payment(s), rebates of fees to the developer, or some other consideration as may be approved by the city council. (Ord. 2004-52, 9-28-2004) www.sterlingcodifiers.com/codebook/index.php?book_id=415 7/7 Exhibit 1 RESOLUTION FOR THE UNITED CITY OF YORKVILLE STANDARD SPECIFICATIONS FOR EMPROVEMENTS Resolution No. These Standards apply to all infrastructure improvements, and may be modified as needed upon the advice of the City Engineer for special identified situations or conditions. All contractors shall give the City Engineer's office a minimum 48-hour notice of all work and of all required approvals. Failure to obtain these required approvals will require extensive testing, removal and replacement, and a ban for a minimum of one year, from working on the City's right-of-way. Subdividers that have been unfaithful in previous City agreements or developments, or who owe the City payments, will not be allowed to have work performed for them within the public right-of-way. Resident engineering inspection shall be provided through the City Engineer's office, and all such costs shall be charged to the developer by the United City of Yorkville. Required written approvals will not be given until outstanding bills are paid in full. The developer's improvement Letter of Credit or other subdivision securities will also be liable for all such costs. The developer shall be responsible for layout and staking engineering,as well as for record drawings by a registered Professional Engineer. These Specifications for Improvements shall become a part of each and every project approved by the United City of Yorkville, and no other specifications will take precedence. All improvements included in the United City of Yorkville's Standard Specifications for Improvements, unless noted herein, shall conform to the latest editions of the State of Illinois"Standard Specifications for Road and bridge Construction", the "Manual on Uniform Traffic Control Devices", and all amendments thereto. These documents shall be considered as included within the City of Yorkville Standard Specifications for Improvements, and in the case of a conflict of requirements, the most stringent shall apply. Prior to starting construction of any project,the developer shall attend a pre-construction meeting and bring a representative from each contractor, a list of all contact persons that can be reached at any time, and a complete schedule of all work to be performed. No work is to start until the City Engineer and the City Administrator have approved the engineering plans, and the pre-construction meeting has been held. The City Engineer must approve any changes to the approved plans in writing. The City Engineer or a representative will,upon discovery of improper material or installation practices, issue a written document to the contractor, stating that failure to stop and correct such deficiencies will result in the City's refusal to accept such improvements of to issue any further building permits,or to perform required inspections. The subdivider shall obtain and keep in force insurance coverage for Worker's Compensation, and Employer's Liability, Commercial General Liability, Commercial Automobile Liability, and Umbrella Liability, as described in IDOT's"Standard Specifications for Road and Bridge Construction". The United City of Yorkville shall be named as an additional insured. The insurance coverage shall remain in effect until the City accepts the entire development. The City will not consider acceptance of the public improvements in a development until it is at least fifty (50)percent built out,or three years after the roadway binder course is paved,whichever is sooner. Blasting will not be allowed. September 27,2004 Standard Specifications for Improvements ROADS All roadways shall conform to the Illinois Department of Transportation (hereinafter termed IDOT) "Standard Specifications for Road and Bridge Construction", unless modified herein. Horizontal and vertical geometric for right-of-ways and roadways shall conform to the City Standards,listed in Figure 2. Surface course must not be placed until at least seventy- (70%) percent of the adjacent, private improvements are in place. However, in no case shall the surface course be placed until the binder course has been in place for at least one full winter season. In no case shall the surface course be delayed more than three(3)years after the binder course has been installed. The subgrade shall be graded and compacted to a hard,uniform surface,matching the slopes of the surface course. It shall have no rutting and shall completely drain to the outer edges. It shall be proof rolled by the contractor with a fully loaded(gravel) 10-cubic yard dump truck and witnessed by and approved in writing by the City Engineer's representative (hereafter termed City Engineer) before proceeding to build the roadway. All unsuitable subgrade shall be removed and replaced with compacted, stable clay material or shall be replaced with compacted CA6 limestone on an approved, non-woven roadway fabric (6.5 oz. minimum). Other geo-grids may be required for certain conditions. All bituminous mixtures shall be delivered and handled so that the bituminous mixture immediately behind the paver screen is at or above 270 degrees F. All asphalt delivered to the project shall be covered when the temperature is at or below 70 degrees F. All subgrades, other than approved granular subgrades, shall be completely covered with a subgrade fabric (Amoco 4551 or approved equal), with a full 18 inches of overlap. Subgrade Fabric shall also be used on lime-stabilized sub grades. It shall be placed neat and tight, without wrinkles, tears, or defects. Construction equipment shall not be allowed to drive on the fabric until it has a minimum of four inches cover of granular base material. The City Engineer shall approve in writing the subgrade fabric installation prior to placing base material. The subgrade fabric shall extend a minimum of twelve inches beyond the back of each curb. In areas where undercutting of the subgrade is required, the bottom of the excavation shall be lined with a woven geotextile(Amoco 2002 or approved equal), and backfilled with CA-3 aggregate. The aggregate base course shall be compacted to a minimum of 95%Modified Proctor and shall be free of all dirt and debris. The course shall be proof rolled, as described above, and witnessed by and approved in writing by the City Engineer before proceeding to build the roadway. A bituminous prime coat shall be applied to the aggregate base course prior to paving. The bituminous concrete binder course shall be placed only upon the written approval of the City Engineer. All asphalt must be laid utilizing a good-quality, properly-functioning, tracked or wheeled asphalt laying machine, utilizing fully-automatic, electronic sensing control from a stringline for the initial course, and from a minimum fifteen(15')foot ski for all other lifts. The bituminous binder course shall be proof rolled as described above, and witnessed by, and approved in writing, by the City Engineer before proceeding with the surface course. All repairs must be made as directed by the City Engineer. All bituminous pavement patches shall be at least fifty(50%)percent thicker than the pavement being patched. Also,the binder course shall be bump tested by the contractor,and witnessed by the City Engineer, and all areas exceeding one-half inch (1/2") bumps, including header joints and any patch joints, shall receive a leveling course prior to surfacing. Areas of excessive patching will automatically receive a level course prior to surfacing. Prior to any leveling course or surface course,the streets shall be flushed clean and free of all dirt and debris. A bituminous tack coat will be required. Minimum temperature requirements for laying asphalt will be 5 degrees F higher than that allowed by IDOT specifications. S-2 Standard Specifications for Improvements The bituminous concrete surface course shall be placed only upon the written approval of the City Engineer. All asphalt must be laid utilizing good-quality,properly functioning,tracked or wheeled asphalt laying machine, utilizing fully automatic, electronic sensing control from a minimum 15-foot ski. The surface course shall be bump tested by the contractor, and witnessed by the City Engineer. All bump test penalties specified by IDOT specifications shall be quadrupled, and areas that have an excessive amount of one-half inch(1/2")bumps shall be completely removed and replaced,not just the bump itself. Minimum temperature requirements for laying bituminous surface course will be five (5) degrees F higher than that allowed by IDOT specifications. The surface elevation of the asphalt at the concrete gutter shall be '/ inch higher than that of the adjacent concrete. All streets shall have a cross slope of 2% from the centerline to the concrete curb. Areas of segregated binder course and/or surface course shall be removed and replaced at the direction of the City Engineer. Segregated asphalt is the uneven distribution of course and fine materials in the asphalt characterized by pavement textures different from the surrounding material,and can usually be seen by the naked eye. Pavements constructed from Portland Cement Concrete shall be designed in conformance with American Concrete Pavement Association Publications IS 184P and IS 061P,as amended. Combination concrete curb and gutter will be required on all roadways. All curb and gutter shall be placed on an aggregate base with a minimum thickness of four inches, but in no case shall the curb and gutter subgrade be higher than one inch below the adjacent roadway subgrade. The height of the gutter flag shall be ten (10") inches, unless directed otherwise by the City Engineer. As noted previously, the roadway subgrade fabric will extend over the curb and gutter subgrade, and beyond by a minimum of twelve (12") inches. The concrete curb and gutter shall be reinforced with two #4 deformed bars, placed three (3") inches from the bottom,spaced twelve(12")inches apart,centered on the total width of the curb and gutter. Machine-placed concrete curb and gutter is to be utilized wherever practical,utilizing a minimum Class X concrete, and a five (5%) percent minimum air-entrainment. Plastizers will be allowed, but chlorides will not. An approved spray-on curing compound with red fugitive coloring shall be applied immediately after finishing, and a sealer, WR Meadows TIAC, or approved equal, shall be applied after seven days. The resident engineer shall be notified of these applications,and proof of purchase,with material specifications, will be required. The concrete curb and gutter shall have the required slip bar expansion joints, and 3/ inch deep sawed contraction joints will be required every 15-20 feet, within 24 hours after each pour. Minor honeycombing on the two outer,vertical surfaces will be allowed,but they must be patched in an approved manner,and witnessed by the City Engineer,prior to backfilling. The clay backfill behind the curb shall be placed and compacted prior to placing aggregate base course. Roadway extensions and stubs will be required as part of the development, with full improvements where needed, for future growth. Additional lanes, access improvements, traffic signalization, etc., may be required, at the developer's expense. The developer shall reimburse the City for two of each street name and regulatory signs and posts required, and the City will install them. All signs shall be high-intensity, as approved by the Director of Public Works. All pavement markings shall be thermoplastic. The developer shall reimburse the City for the cost of replacing any signs that are missing, stolen, or damaged prior to final acceptance. The developer, to comply with these Standard Specifications for Improvements, shall improve existing roadways running through,or adjacent to,the development. S-3 Standard Specifications for Improvements Half-streets are discouraged, but where they are necessary, on advice of the City Engineer, the minimum width street will be twenty-four (24') feet from the edge of pavement to the back of curb, on the development side of the roadway. Street lighting, sidewalk, and landscaping on the development side will be required. Temporary tee turn-arounds will be required on all streets stubbed for future roadway extension, as recommended by the City Engineer, and shown on the Final Plat. Paving for the tee will extend from right-of-way line to right-of-way line,to a length of fifteen(15') feet, and two radii of fifteen (15') feet. The pavement beyond the road edge shall be three (3") inches of bituminous concrete surface course, on a ten- (10") inch CA6 aggregate-compacted base, with pavement fabric. Concrete curb and gutter will not be required around the tee, and sidewalk will not required through the tee. The developer extending the street in the future shall remove the excess paving and base, place topsoil, and seed the area disturbed,construct the additional curbing so that the curb and gutter is continuous and uninterrupted from one development to another, and resurface for a distance of thirty (30') feet, including header joints, as approved by the City Engineer. When a development includes construction along State and County highways, or other heavily traveled road, the developer shall post advance-warning signs. The developer shall consult with the Yorkville Police Department concerning the types and locations of signs, and shall obtain a permit from the appropriate jurisdictional agency prior to erecting the signage. The City may require the roadway design to include traffic-calming measures. These measures may include, but not be limited to, curvilinear roadway layout, landscaping beyond the requirements of the Landscape Ordinance,traffic tables,and fog lines. If a development includes the construction or modifications of traffic signals, the new signals shall be designed to have light-emitting diode (LED) lights. The traffic signal shall also have a battery backup device. All new roadways shall be designed in accordance with IDOT Circular 95-11,or the most recently adopted IDOT standard for the design of flexible and full-depth bituminous pavements. The following minimum design criteria shall be used when applying the design method: Design period=20 years Class 11 Roadway Traffic Factor Equations for 80,000 lb.Vehicles 2.0%traffic growth rate AC viscosity of AC-20 Subgrade Support Rating of Fair Local Residential Roadways Local Residential Roadways are intended to carry an average daily traffic(ADT)volume of less than 1000. The right-of-way width shall be 66 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 2.5 inches in thickness. The aggregate stone base shall be 10 inches in thickness of clean, crushed CA-6 gradation gravel or limestone. The roadways shall be bound with B-6.12 combination concrete curb and gutter to a width of thirty feet from back of curb to back of curb(B-B). The street radius for all intersecting streets shall be a minimum of thirty feet to the back of curb. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. Estate Residential Roadways Estate Residential Roadways are intended to carry an average daily traffic(ADT)volume of less than 1000. The right-of-way width shall be 70 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 2.5 inches in thickness. The aggregate stone base shall be ten inches in thickness of clean, crushed CA-6 gradation gravel or limestone.,The roadway surface shall be 28 feet wide with two 12.5-foot wide through-lanes. The lane edges shall be striped with a four-inch thermoplastic pavement marking. The roadway up to and including the aggregate stone base shall be 32 feet wide to provide a 2-foot wide aggregate shoulder (nominal thickness of at least 12 inches), and also to allow for future widening. Mailbox turnouts will be paved,using driveway specifications to determine thickness. S-4 Standard Specifications for Improvements Minor Collector Roadways Minor Collector Roadways are intended to carry 1000-2500 ADT. The right-of-way width shall be 70 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 4.5 inches in thickness. The aggregate stone base shall be 12 inches in thickness of clean, crushed CA-6 gradation gravel or limestone. The roadways shall be bound with B-6.12 combination concrete curb and gutter to a width of 34 feet B-B. The street radius for all intersecting streets shall be a minimum of thirty feet to the back of curb. Minor collector roadways may provide direct access to adjacent private lots. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. Collector Roadways and Commercial/Industrial Roadways Collector Roadways are intended to carry 2500-12,000 ADT. The right-of-way width shall be 80 feet. These design standards shall also apply to all roadways directly serving commercial or industrial zoned areas. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 4.5 inches in thickness. The aggregate stone base shall be 12 inches in thickness of clean, crushed CA-6 gradation gravel or limestone. The roadways shall be bound with B-6.12 combination concrete curb and gutter to a width of 39 feet B-B. The street radius for all intersecting streets shall be a minimum of 40 feet to the back of curb. Collector roadways shall not provide direct access to adjacent lots in residential-zoned areas. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. Major Collector Roadways Major Collector Roadways are intended to carry more than 12,000 ADT. The right-of-way width shall be 100 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of six inches in thickness(2 lifts required). The aggregate stone base shall be 16 inches in thickness of clean, crushed CA- 6 gradation gravel or limestone. The roadways shall be bound with B-7.18 combination concrete curb and gutter to a width of 51 feet(four 12-foot lanes)B-B. The City Engineer may require an additional 12-foot center turn lane, as deemed appropriate. The street radius for all intersecting streets shall be a minimum of 50 feet to the back of curb. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. An alternative bituminous base course may be approved by the City Engineer, and B6-18 or B6-24 combination concrete curb and gutter may be required,based upon specific site drainage needs. Boulevards Boulevard-style roadways shall have a minimum width of 28 feet B-B for approaches to intersections. The minimum pavement width in other areas shall be 20 feet B-B. SIDEWALK Non-reinforced, concrete sidewalks will be required on both sides of all roadways. They shall be a minimum of four (4') feet wide where four (4') feet wide walks now exist, and five (5') feet wide in all other locations. All sidewalks shall be five (5") inches in thickness. They will be a minimum of six (6") inches in thickness across driveway approaches. All sidewalks shall have an aggregate base of CA 7,with a minimum thickness of two inches (five inches across driveway approaches). All concrete shall be Class X,with a minimum of five(5%)percent air-entrainments. Sidewalks shall slope two (2%)percent towards the street. Approved curing and sealing compounds are required, as specified previously for concrete curb and gutter. The back of the sidewalk shall be placed twelve(12") inches from the right-of-way line,unless directed otherwise. The sidewalk shall have a light broom finish. Formed contraction joints are required, at a spacing of five (5') feet. Expansion joint material, one-half inch in thickness, and full-depth, shall be placed every 100 feet. The subgrade for the sidewalk shall be uniform,neat,and compacted to a minimum 90%modified proctor. S-5 Standard Specifications for Improvements Spalling or chips will not be allowed to be patched. All such areas will be removed from contraction joint to contraction joint, and replaced. All sidewalks will be in place prior to acceptance of the public improvements by the City, which includes in front of vacant lots. These areas must be protected during future construction. No sidewalks are required in Estate-residential subdivisions. However, in the event sidewalks are not provided, a paved trail that abuts every lot must be provided, that meets the City's standards, specifically a ten (10') foot width, with an exit and entrance identification, consisting of two (2") inches of asphalt on eight(8") inches of CA6 aggregate. Dedicated easements at least fifteen(15') feet wide must be provided for the trail. DRIVE APPROACHES Drive approaches must be constructed to one of the following: 1. Six inches, minimum of Class X concrete, with a minimum of five (5%) percent air-entrainment, over six inches minimum CA6 aggregate base over a 90%modified proctor compacted subgrade, with curing and sealing treatments, as specified above,under concrete curb and gutter. Expansion joint material, one-half (1/2") thick and full-depth, shall be installed at the curb and at the sidewalk. 2. Two inches, minimum of Class I bituminous concrete surface course, over a minimum base of eight (8") inches of CA6 aggregate over a 90% modified proctor compacted subgrade. The concrete sidewalk will be constructed through the drive approach, and any construction damage to the concrete sidewalk or curb will cause removal and replacement of those improvements. Drive approaches will not be constructed steeper than eight(8%)percent. 3. In Estate-residential subdivisions, all driveways must be paved with brick, asphalt, or concrete, and must have a concrete culvert with flared end sections. Culvert diameter shall be twelve(12") inches or greater,as required by the City. PARKWAYS AND PARK SITES All parkways, park sites, and other open spaces shall be landscaped and designed in accordance with the City of Yorkville's Landscape Ordinance and the Park Development Standards, as amended from time to time. Any existing trees within a development deemed by the Parks Department and Public Works Department to be dead, dying, or of an undesirable species shall be removed by the developer. The developer shall not remove or cut down any trees without the prior consent of the Parks Department and Public Works Department,or as indicated in the approved landscape plan. STREET LIGHTING SYSTEM All streets shall have a complete street lighting system designed by a professional engineer. A street light will be required at all intersections, all curves,at all ends of cul-de-sacs,and at a maximum spacing of 300 feet. In Estate-residential subdivisions, street lights shall be required at intersections, and at a maximum spacing of 500 feet,with lights also placed at curves and a he end of dead-end streets. The poles shall be concrete with butt-type foundations. The City Engineer may require a streetlight to be placed at other points, as may be necessary in the public interest in unusual or special conditions. They shall be located at side lot lines,and on the opposite side of the street from the water main,wherever possible, and shall be set two feet from back of curb to face of pole. Occupancy permits cannot be issued until all streetlights in that phase of the development are installed,complete,and operational. S-6 Standard Specifications for Improvements All exterior lighting of private property in new developments shall be designed, located, and mounted at heights no greater than twenty(20') feet above grade for non-cutoff lights,and forty-(40')feet above grade for cutoff lights. The lighting plan, photometrics, and shop drawings for lighting equipment shall be submitted prior to issuance of a building permit. Glare shall be minimized to the extent practical by orienting lights away from the public right-of-way and abutting properties, or by planting vegetation to provide screening. Exterior lighting shall be designed, located, and mounted so that the maximum illumination measured horizontally at the lot line does not exceed one(1')foot-candle. Light Distribution: Luminaries of the Type II distribution as approved by the Illuminating Engineering Society (herein termed IES) shall be used, except at intersections where Type II or Type IV IES distribution shall be used. The City Engineer may designate the IES Type V distribution luminaries be used in the public interest under unusual or special conditions. Individual Control: On individual control of lights, the photoelectric control shall be mounted on top of the luminare. Line Drop: Voltage drop shall be no greater than three (3%)percent from power supply to the last pole, with no wire size smaller than No. Six (6) Type RHH or RHW Underground Service Cable (USC). All streetlights shall operate at 120 volts,except for those on major streets. Power Supply Location: Connection to the power supply shall be made to comply with Commonwealth Edison Company rules and regulations,as amended fro time to time. Conduit: All driveways, street, and sidewalk crossovers shall have two (2") inches of HD PVC conduit, used as raceways for underground cable. Underground Cable: All underground cable shall be direct-buried cable,placed at a depth at least thirty- (30") inches below the normal finished grade. Three cables (Black, White, Green) shall be run from the pole to the power supply. Any underground cable broken more than once prior to Final Acceptance shall be replaced from the power source to the pole or from pole to pole. Splices: All cable on the underground cable section shall be continuous, and no splicing shall be made underground. All necessary splices shall be made above ground level. Underground Cable Location: Underground cable shall be installed in a trench not less than two feet from the back of the curb, except that in no case shall the underground cable be installed under the sidewalk. Grounding: A copper-clad ground rod shall be placed at each pole. The rod shall be minimum 5/8-inch diameter,and ten(10')feet long. Fusing: All underground feeders shall be fused at or below their rated capacity. Each standard shall contain in-line fuse holders, with proper fusing in series with each underground conductor to protect the luminare located on that pole. Maintenance Prior to Acceptance: Once streetlights are operational, the Yorkville Public Works Department shall perform normal maintenance, even though the Yorkville City Council has not accepted the streetlight system. Normal maintenance consists of investigating the cause of an outage, and repairing it if the cause is a burned out lamp, fuse, or photocell. All other repairs shall be referred to the developer. The cost of performing normal maintenance prior to acceptance by the Yorkville City Council shall be paid from a"Streetlight Normal Maintenance" deposit established by the developer prior to recording the Final Plat. The deposit shall be$300.00 per pole, or other such amount, as may be determined by the Yorkville City Council, from time to time. If the deposit proves insufficient,the developer shall replenish the deposit within thirty- (30) days of written request by the City Engineer. The Yorkville City Council shall return any unused funds to the developer upon acceptance of the streetlight system. S-7 Standard Specifications for Improvements Streetlight Standard and Bracket: Local streets shall use 906 B 19-AD4, American Concrete Company pole and bracket, or approved equal. Luminare shall be mounted 19'9"above the street, shall have a four- (4') foot arm.The pole shall be buried a minimum of five(5') feet below grade and backfilled with crushed CA6 limestone, watered, and compacted around the butt of the pole. The bracket is to be furnished with the pole. The luminare shall be a General Electric Company No.M2RR1551N2AMS3F, or approved equal with the 1-1/4"side mount built-in ballast. The luminaries shall be fitted with General Electric Company"Lucalox" high-pressure sodium lamps LU 150/55/D, or approved equal, with GE Company ANSI specification "S55" high-pressure sodium ballasts (or approved equal) or American Electric 115 15-S-RN-120-R2-DA- 4B. Major Collector Streets: The lighting pole shall be Stress Crete E340-BPO-G, with Style 210 low rise tapered aluminum davit, or approved equals. The davit outreach length shall be eight (8') feet. The luminare shall be mounted thirty- (30') feet above the street. The pole shall have an embedment depth of five(5') feet,and be backfilled with CA 6 limestone. The streetlight system shall be operated through controller(s) in ground-mounted cabinets. The controller and luminare shall operate at 240 volts. The controller shall be housed in a pad-mounted Type NEMA 3R enclosure. The exterior of the cabinet shall have a bronze tone powder-coat finish. The approximate dimensions of the cabinet shall be 42"H x 36"W x 12"D. A Com Ed meter socket shall be provided on the exterior of the cabinet. The manufacturer or distributor shall guarantee streetlight standards, luminaries,ballast, lamps, and cables for their proper use,for one year,from the date of acceptance. Testing: The subdivider shall manually trigger the photocell in order to have each street light bum continuously for at least 48 hours. During this burn test, amperage readings shall be taken, and must be within ten(10%)percent of the connected load,based on equipment ratings. Parking Lot Lighting; Parking lots in areas zoned Business, Residential, or Office-Research, shall be provided with lighting necessary to achieve a minimum average of 2.0 foot-candles, as measured across the entire parking lot,and a maximum of 1.0 foot-candles,as measured at the adjoining property lines. Parking lots in areas zoned Manufacturing shall have a minimum average lighting intensity of one foot-candles,per square foot. Lighting shall be designed to avoid casting direct light or glare onto adjacent residential property. STORM SEWER SYSTEM A complete storm sewer system shall be required,consisting of closed conduits to an approved storm water storage system. All storm sewers within the public right-of-way and easements parallel to and adjacent to public right-of-way shall be reinforced concrete pipe (RCP), with a twelve (12") inch minimum diameter. Storm sewers in rear yards and side yards may be high-density polyethylene (H.D.P.E.) of a manufacturer and design, to be approved by the City of Yorkville. All roadways will have a system of inlets/catch basins, tied directly to the storm sewer. These storm water collection locations will be on both sides of the street, with a maximum longitudinal flow interval of 300 feet. All such collection points will be an inlet except the last structure before entering a storm sewer main shall be a catch basin with a two-foot sump. Catch basins or open-lid structures shall not be located over the sewer main. All backfrll is to be a CA7 aggregate. All storm sewer roadway crossings from structure to structure must be backfilled with CA7 aggregate and completely encapsulated in an approved drainage fabric. In this manner, the curb subgrade, the storm crossings,and the inlets and catch basins create a roadway underdrain system for longer roadway life. The City may require that storm sewers be constructed along the centerline of individual roadways at certain locations. Those locations shall normally be limited to within 100 feet of the lowest sag vertical curve of a roadway. Where these locations occur within a horizontal curve of the roadway,storm manholes shall be paced at the centerline of individual roadways. S-8 Standard Specifications for Improvements If subgrade conditions are excessively sensitive to moisture or other special conditions, a capped, perforated, plastic underdrain may be required under the curb and gutter. All storm water conduits 12" diameter and larger shall be internally televised in color just prior to City acceptance, and shall be free of defects, sags, dirt, and debris. All non-RCP storm sewers shall also be mandrel tested (similar to sanitary sewer testing)just prior to City acceptance.All parking lots shall be drained internally,and directed by pipe to the storm sewer. Storm sewers shall extend to the limits of the development with proper sizing, as approved by the City Engineer,based upon current and future runoff conditions,to pick up and safely carry through the development any and all upstream bypass flows. All new homes with basements or crawl spaces shall have a direct,underground conduit to the storm sewer system. Fill-in lots in areas with no storm sewer within 500 feet shall not be required to have this direct connection. Minimum depth of cover for these lines shall be 30 inches. All discharges shall have an approved automatic diverter calve immediately outside the house and a check valve inside the house. Multiple collection lines of four inch and six inch HD PVC will be allowed by an approved design. Terminal and junction points shall be at two-foot diameter precast concrete inlets with open-lid castings. The pipe from the house shall be a 2" minimum HD PVC with cemented joints. The connection to the storm sewer shall be through a neat, tight fitting,bored hole into the concrete pipe. After insertion of the sump pump discharge pipe into the concrete storm sewer pipe, the joint shall be sealed with hydraulic cement. In no case shall the sump pump discharge pipe extend beyond the inner surface of the concrete storm sewer pipe. Connections,however,shall be into a structure wherever practical. Individual storm sewer services shall not be required in areas of the development where soil and ground water conditions indicate that sump pumps would run very infrequently. If the developer does not wish to install storm sewer services, he shall perform soil borings at regular intervals (300' to 400' grid typical) during the Final Plan preparation stage, to determine soil types and ground water elevations. Boring locations are subject to approval by the City. Each boring shall extend at least 20 feet below existing ground elevations and be referenced to the development benchmarks. If the boring logs show granular soil and also show ground water elevations at least five(5') feet below planned basement floor elevations,then individual storm sewer services shall not be required in that area of the development. During excavation of every basement in that area, the developer shall verify (with City representative present) that the granular soil and deep ground water conditions exist. If either condition is found not to exist at a building location, the developer shall construct a storm sewer service to that building, in conformance with these Standard Specifications. The design of the storm water collection system shall be for a ten (10) year storm, running just full. The only exception to this is where the receiving storm water system has less capacity and here the new system of conduits shall be designed for a five(5)year event,running just full. The minimum velocity shall-be 2.5 fps and the maximum shall be 8 fps. The storm sewer pipe shall have a minimum cover of three(3') feet. Storm sewer manholes shall be five(5') feet internal diameter, constructed of reinforced concrete, and shall be placed at a maximum spacing of 500 feet. Storm sewer manholes may be four(4')feet internal diameter when the largest sewer entering/leaving the manhole is 18" diameter, and the orientation of sewers connecting to the manhole is such that there is at least 12" of precast wall between the openings provided for sewers. The use of adjusting rings is limited in height to eight (8") inches. Inlet and/or catch basin frames and grates shall be Neenah No.3015,East Jordan No. 7010,or approved equal. Whenever possible, castings for curb drains shall have a fish logo to discourage dumping of oils, pesticides, and other inappropriate items into the storm sewer system. Where a continuous grade is carried across an inlet or catch basin casting, the open-vaned cover shall be used,Neenah No. R-32868V,East Jordan No. EV-7520, or approved equal. All manhole castings shall be Neenah No. R-1030, East Jordan No. 105123, and Type B cover, or approved equal. All type B covers shall have "City of Yorkville" and "Storm" cast into the top, and shall be concealed pickhole type. All sections of the manholes shall be completely sealed and butyl rope, including the casting. Manholes shall no be allowed in the pavement, curb, gutter, or sidewalk. All flared end sections 15" or larger shall have grates. S-9 Standard Specifications for Improvements In Estate residential developments, a ditch shall be required on both sides of the street, and shall have a minimum profile slope of one(1%)percent(side slope 4:1 on the street side,and 3:1 on the lot side). For developments ten acres in size or larger,the developer may use computer-based methods to determine stormwater storage volumes. The specific method and parameters used in employing the method shall be subject to the approval of the City Engineer. For developments less than ten acres in size, the storm water storage system shall be designed utilizing a Modified Rational Method,as described below: 1. Q = (Cm) iA, where a run-off co-efficient or Ca is calculated for the site based upon actual proposed surface coverage. Cm then equals 1.25 times Ca. 2. The following run-off co-efficient shall be utilized as minimums: Surface C Grass .50 Asphalt/Concrete .98 Roof 1.00 Detention 1.00 3. The maximum release at the designated 100-year level is 0.15 cfs/acre. The City Engineer shall reduce this allowable release rate where the downstream accepting system is experiencing drainage problems such as the Elizabeth Street Swale where all receiving discharges are limited to 0.10 cfs/acre. The outlet structure design shall address the two-year (0.04 cfs/acre)and the 25-year(0.08 cfs/acre)storm control,in addition to the 100-year event. 4. When depressional compensatory storage is provided by increasing the volume of a stormwater detention basin, the maximum allowable release rates of the basin shall be reduced, as directed by the City of Yorkville to approximate the pre-development release of the depressional area,and realize the full storage potential of the enlarged basin. 5. The minimum size restrictor shall be a four-inch by twelve-inch long HD PVC pipe. The design must be designed for easy maintenance and cleaning during a storm event. The discharge shall be directly to a downstream storm sewer if one is available within a reasonable distance. If not, the discharge will be to the surface, with approved energy dissipation and downstream erosion protection. 6. The rainfall intensities to be utilized are those established by the Illinois State Water Survey's Bulletin#70, as amended for the specific City of Yorkville area. In designating the required storm water storage volumes,the maximum value calculated using the various events should be utilized. See Figure 3 for a sample calculation. 7. The storm water storage areas must have containment for twelve inches of additional storm water storage,with an approved calculated overflow area at six inches above calculated 100- year elevation. This overflow shall have an erosion concrete curtain wall, with a minimum thickness of 8 inches, a minimum depth of three feet below grade, and a length to extend a minimum of four feet beyond the limits of the overflow on either end. This wall is not to be formed, but is to be trenched or excavated into natural soil, or into the compacted fill, and is to be fmished flush to the ground. 8. Storm water storage areas shall be covered by an easement,including access thereto,such that should the owner not maintain said area as necessary,the City can cause such corrections and bill the owner,including any and all administrative costs. S-10 Standard Specifications for Improvements 9. The engineering plans shall have a full sheet dedicated to the soil erosion and sedimentation control requirements for the development, including silt fencing, straw bales, drainage fabric, etc. Failure to properly maintain this system may result in major storm sewer cleaning within the site and in the offset storm system. The City reserves the right to place a hold on all building permits and inspections if the soil erosion and sedimentation control plan is not properly maintained. Keeping the streets clean is part of this plan, and failure to do so will result in these actions. The developer shall establish a Street Cleaning deposit with the City of Yorkville, in the amount of$5000.00. If the streets are not cleaned within 48 hours of a written request by the Director of Public Works, the City shall have the streets cleaned, and subtract that cost from the deposit. The developer shall replenish the deposit to the full amount if it falls to less than $1000.00. The Yorkville City Council shall return any unused portion of the deposit to the developer upon acceptance of the streets. 10. The developer shall establish basins onsite where concrete ready-mix trucks must wash out after delivering their load. Signs shall be posted at each entrance to the development to warn truck drivers of the requirement to wash out at specific sites, and notify them of the fine for non-compliance (up to $100.00 for each offense). Each entrance sign shall include a simplified map of the development, to show the locations of the washout basins in the development. A sign shall also be posted at each washout basin, to identify the site. The developer shall maintain all signs,basins, and appurtenances in good condition until the City accepts the public improvements. Washout basins shall be located outside of the public right-of-way,parks,and all public utility easements. They shall be located in relatively low-traffic areas,and be at least fifty-(50')feet from storm drains, open drainage facilities, and watercourses, unless approved otherwise by the City Engineer. Basins shall have a minimum twelve (12") inch thick CA-3 aggregate approach of sufficient width over a woven geotextile fabric, to reduce tracking of mud onto roadways. The washout area shall be contained by an earthen berm, and be at least ten (10') wide by ten(10')long. The maximum depth of a washout basin shall be three feet. When the volume of a washout basin is 75%full,the developer shall remove the hardened concrete and transport it to a legal landfill. Burying waste concrete onsite shall not be permitted. The developer shall incorporate the items necessary to comply with this requirement, as well as provisions for maintenance, onto the erosion and sediment control plan sheet. All signage, washout basins,and appurtenances shall be in place before the fast building permit is issued. 11. The engineering plans shall have one or more full sheets dedicated to the Final Grading of the entire site. The minimum grade for all grass areas shall be two (2%) percent, except that swale areas may be at one (1%) percent if it is over an approved, piped underdrain. Slopes shall be shown with arrows at all locations from all break points. A grading plan on an 8-1/2" x 11"paper for the actual building must be submitted for each building permit submitted, and will become a part of the building permit. All top of foundation elevations will be a minimum of two (2') feet, and a maximum of three (3') feet above the street centerline elevation, measured at the center of the lot in question,unless the City Engineer directs otherwise,based on site-specific conditions. Drives must be at a minimum slope of two (2%) percent, and maximum slope of eight(8%)percent towards the curb flow line from the garage. When the forms for the foundation are ready to pour, a top of foundation elevation and location certification of a registered surveyor or engineer, as approved by the building inspector, is required prior to pouring the concrete into the forms. The tolerance here is 0.15 feet lower and 0.5 feet higher,and behind all applicable setback and easement lines. S-11 Standard Specifications for Improvements 12. Requests for an occupancy permit must include an as-built grading plan, signed and sealed by a registered land surveyor, showing the original, approved grades and slopes, along with the actual grades,just prior to the occupancy permit request. The actual grades must fall within a tolerance of 0.15 feet in order to receive an occupancy permit. Top soiling and seeding or sodding,if applicable,must be in place prior to the final grading plan. All City-incurred costs of reviewing these grading plans shall be the responsibility of the developer. Note that specific building codes, ordinances, and permitting procedures, which may be established by the United City of Yorkville,shall supersede these requirements. 13. General grading and landscaping of the storm water areas shall be designated according to the Park Development Standards, Landscape Ordinance, and these Standard Specifications. The City may require that storm water detention and retention facilities, as well as grading, landscaping, and stormwater collection systems, incorporate currently acknowledged Best Management Practices to improve storm water quality. These may include, but are not limited to, naturalized detention basins, bio-swales, low impact design standards, perforated storm sewer, designs that reduce the degree of connected impervious areas, designs that encourage infiltration of stormwater,etc. Wet ponds shall have a maximum allowable depth of two feet between the normal water level and the high water level corresponding to the Ten-Year Frequency Storm. The City may require wetland-type plantings and appropriate grading around the perimeter of wet ponds. The developer shall provide a soil report, prepared by a licensed professional engineer, to determine whether or not lake lining will be required. Vertical or nearly vertical edge treatment will require an approved method,allowing a child to easily climb out of the water. Storm sewers discharging to a stormwater basin shall be designed such that the sewer invert at the discharge point is no lower than 6"below the normal water level of the basin, and the top of sewer is no lower than the ten-year high water level of the basin. 14. Storm water storage basins shall operate independently of any watercourse or water body receiving the discharge from the basins. Bypass flows from upstream areas should bypass the storm water storage facility, where practical. The entire development shall be examined under the premise that all storm sewers are blocked and full when a 100-year event occurs, and the development can pass these flows without flooding homes. All overflows are to be contained within the right-of-way, or where absolutely necessary, through special drainage easements. All buildings shall have the lowest water entry a minimum of 18 inches above the elevations determined for this bypass situation. 15. Storm water detention shall not be required under the conditions listed below. The City reserves the right to require detention on any parcel of land if special circumstances exist, and to require that sewer be constructed as necessary,to carry away the storm water. a) Proposed development or re-development of the existing lots zoned single- family detached,or duplex residential,less than 2.5 acres in gross area. b) Proposed development or re-development of existing lots zoned other than single-family detached or duplex residential, that are less than 1.25 acres in gross area. S-12 Standard Specifications for Improvements WATER SYSTEM 1. All water mains shall be Class 52 ductile iron pipe, conforming to the latest specification requirements of ANSI A21.5.1. Mains shall be cement lined, in accordance with ANSI A21.4. Fittings shall conform to ANSI 21.10. Gate valves shall be resilient wedge type, conforming to the latest revised requirements of AWWA specification C509. All water mains are to be polyethylene wrapped. Main line valves 10" diameter and larger are to be installed in a vault. Smaller main-line valves shall either be installed in a vault, or have a Trench Adapter valve box,similar to those used at fire hydrants. No vaults or valve boxes shall be in the pavement or sidewalk. 2. Water services up to 3" diameter shall be type "K" copper, conforming to the latest revised specification requirement of ASTM B88. Minimum size for residential units shall be one inch in diameter. Corporation stops shall be McDonald No. 4701, Mueller H-15000, or Ford F- 600. Curb stops shall be McDonald No. 6104, Mueller H-15154, or Ford B22-333m, with Minneapolis patter B-boxes,similar to McDonald N.5614 or Mueller H-10300. 3. Minneapolis type B-boxes shall be installed in the right-of-way, but not in the sidewalk or driveway. 4. Fire hydrants shall be one of the following: 1. Clow F-2545 (Medallion) 2. Mueller A-423 Super Centurian 3. Waterous WB-67-250 Hydrants shall have a 5-1/4"main valve assembly,one 4-1/2"pumper nozzle,and two 2-1/2" hose nozzles, with national standard threads, a national standard operating nut, and above ground break flange. The installation of the hydrant shall conform to AWWA 600 standards. Auxiliary valve boxes shall either be Trench Adapter Model Six by American Flow Control, Clow F-2546 with F-2493 cover, or approved equal. For valve boxes other than those by American Flow Control, the box shall be attached to the hydrant barrel with grip arms, as manufactured by BLR Enterprises,or approved equal. 5. Inspections and Installation: All water mains shall be designed and installed in accordance with the Standard Specifications for Water Mains in Illinois. Upon completion, water mains shall be subjected to hydrostatic pressure test of 150-psi average for up to 4 hours. Allowable recovery shall conform to the Standard Specifications for Water& Sewer Main Construction in Illinois. The water operator in charge or person authorized by the water operator in charge shall be present during all testing. The developer shall use the pressure gauge supplied by the City for the test. 6. New water main shall be disinfected in accordance with AWWA standard C601. Water will be tested to assure that 50 mg/1 of CL2 is in disinfected water. Sampling shall be taken by water operator in charge or persons authorized by the water in charge. Water must pass two consecutive days of sampling tests by a state approved lab. 7. Water mains shall be minimum eight inches internal diameter, with a cover of five feet, six inches below finished grade. Watermain stubs to hydrants shall be at least six inches internal diameter. City water mains and hydrants shall be placed of the North and West sides of the streets, unless approved otherwise the City Engineer. Valves shall be installed each second consecutive hydrant, at intersecting lines, and other locations as required, such that a minimum number of services will be affected during a main isolation. S-13 Standard Specifications for improvements Fire hydrants shall be installed throughout the subdivision at each intersection and at intervals not exceeding the requirements of two fire hydrants serving any point of any building,or 300 feet along the roadway,whichever is more stringent. Special conditions may dictate a closer spacing, as approved. Fire hydrants shall be located on the property line, except at comers, and shall be set two feet minimum and three feet maximum from the curb back to the face of the pumper nozzle. Where there is no curb and gutter,the face of the pumper nozzle shall be between 18 inches to 20 inches above finished grade line(sidewalk to curb). Base elbow of hydrant shall be properly thrust blocked, and shall be provided with clean, washed CA7 aggregate and polyethylene covering. All hydrants and any adjustment fittings shall receive one field coat of red paint, as recommended by the manufacturer, prior to final acceptance. 8. All tees,bends, fire hydrants,and valves shall be adequately blocked with pre-cast blocks and poured in place thrust blocking against undisturbed earth. 9. Services shall be equipped with corporation stop,curb stop,and buffalo box. The buffalo box shall be set in the parkway,on the centerline of the property, approximately centered between the back of sidewalk and the adjacent right-of-way line. Service trenches beneath or within two feet of proposed driveways, sidewalks, or other pavements shall be backfilled full-depth with aggregate. Except as permitted below, the underground water service pipe and the building drain,or building sewer, shall be not less than ten feet apart horizontally,and shall be separated by undisturbed or compacted earth. The water service pipe may be placed in the same trench with the building drain and building sewer if the conditions listed below are met: A. Local conditions prevent a lateral separation of ten feet; B. The bottom of the water service pipe at all points shall be at least 18 inches above the top of the sewer line at its highest point. All water and sewer services must be inspected an approved by the building inspector prior to backfrlling. C. The water service pipe shall be placed on a solid shelf, excavated at one side of the common trench, and shall have no joints from the buffalo box to the water meter inside the house;and D. The material and joints of sewer and water service pipe shall be installed in such a manner, and shall posses the necessary strength and durability to prevent the escape of solids, liquids, and gasses there from under all known adverse conditions, such as corrosion, strains due to temperature changes, settlement, vibrations,and superimposed loads. 10. Depth of bury shall be 5'6" below finish grade. No joints will be allowed between the corporation stop and the curb stop. 11. All watermain shall be looped and double fed, and shall be extended to the far limits of the development, and in size appropriate for future development, as directed by the City Engineer. Recapture and over-sizing may be applicable. 12. The developer shall reimburse the City of Yorkville for the cost of water to fill and test new watermains,and also for the cost of laboratory tests after chlorination. The water cost shall be at the bulk rate charged by the City of Yorkville at that time. The volume of water shall be calculated as the volume of two and one-half times the lengths and diameters of new watermains. 13. Watermain proposed to cross existing city streets shall be constructed by directional boring. Open-cut construction shall not be allowed without consent from the Public Works Director. 14. Connections to existing watermains shall employ line stops to minimize the disruption of service to existing residents. 5-14 Standard Specifications for Improvements SANITARY SEWER SYSTEM A complete sanitary sewer system is required for all new development. The minimum internal size of sanitary sewer main shall be eight inches in diameter. The top of the sewer main shall be a minimum of three feet lower than the lowest floor elevation at all service connection locations,but not less than eight feet below finished grade, wherever possible. Should the sewers serving a particular development not be deep enough to serve the basement, as noted above, then overhead plumbing will be required. However, all levels of the building must be served by gravity, with only the below-grade levels being served by a pump unit. The City Engineer may require that certain buildings not have subgrade levels due to special situations. The sanitary sewer shall be extended to the development's far extremes, as directed by the City Engineer, for proper and orderly growth. The city Engineer will also direct the sizing and grades for the sewer,so as to fit the overall plan for the City. The City strongly discourages the use of lift stations, but if the City Engineer approves the use of a public lift station, the following shall be required as a minimum: A. The pumps shall be submersible,with a back up pump and well-designed wet well. B. The station building shall be a brick structure with conventional-pitched roofing and paved access. The building shall comply with all International Building Code regulations, and shall be heated and ventilated. The subdivider shall follow normal building permit procedures,and pay the normal fees for construction of the lift station building. C. The unit will be equipped with a back-up power source,utilizing natural gas as a fuel,and can operate on manual or fully automatic mode,complete with a variable exercise mode. D. The motor control center shall have a solid-state duplex logic. Sewage level in the wet well shall be measured with a pressure transducer. A dial-out alarm system matching that currently in use in the City shall be provided. E. The City Engineer must approve any and all lift stations, and may require other improvements. F. There shall be good-quality noise control, and all electronic components shall be explosion- proof. G. Force mains shall be sized to carry the initial, intermediate, and ultimate flow rates from the tributary area, at a velocity of between 3.0 and 6.0 feet per second. Material shall be watermain quality Ductile Iron with polyethylene encasement. Gate valves in vaults shall be constructed in the force main at intervals not exceeding 600 feet, to allow quick isolation in the event of a leak. Blow-off valves in vaults shall be constructed at high points in the force main, and shall discharge to sanitary sewers, where possible. Force mains shall be tested at 150-psi for two hours,similar to watermain testing. H. The sub-divider shall maintain an inventory of each size and type fuse,relay, and other plug- in type devices used in the lift station motor control center, as recommended by the manufacturer. These items shall be housed in a wall mounted metal cabinet. The subdivider shall also supply a heavy-duty free standing metal shelf with not less than square feet of shelf space,and one(1)fire extinguisher rated for Type A,B,and C fires. I. The sub-divider shall provide start-up training to the Public Works Department personnel,and shall provide three sets of Operations and Maintenance Manuals for all equipment at the lift station. J. Underground conduit shall be heavy-wall PVC. 5-15 Standard Specifications for Improvements K. The exterior of the wet well shall be waterproofed. The City may require the wet well to have a minimum internal diameter of up to eight feet. Sewer construction cannot start until the Illinois Environmental Pollution Agency (IEPA) has notified the City Engineer that approvals have been secured. Sanitary sewer pipe shall be PVC plastic pipe,with a minimum SDR 26. All pipe and fittings shall be pressure rated in accordance with ASTM D-2241 and ASTM D-3139 (per AWWA C-900) for sizes 6-15 inches. Solvent joints are not permitted. All public sanitary sewers will be air and mandrel tested (7-point minimum) by the developer, at his expense, under the supervision of the City Engineer. One copy of the report shall be forwarded to the Yorkville-Bristol Sanitary District, and one report shall be forwarded to the City Engineer. All testing will be done in conformance with the "Standard Specifications For Water and Sewer Main Construction in Illinois",current edition. All public sanitary sewers shall be internally televised in color and recorded on videotape and written log by the developer,at his expense,under the supervision of the.City Engineer,.to ensure that the sewers are straight,unbroken,tight,and flawless. There must be good-quality lighting for a sharp and clear image of all sewer segments. Poor quality images will result in re-televising the system, at the developer's expense. The videotape must clearly mark the segment being televised through manhole numbering, and the image must clearly identify the footage as it progresses through the pipe. One copy of the complete videotapes and written log shall be forwarded to the Yorkville-Bristol Sanitary District,and one complete set shall be forwarded to the City Engineer. All manholes will be required to be internally vacuum tested by the developer, at his expense, under the supervision of the Engineer. This test will check the integrity of the complete structure, from the invert to the casting, including all adjusting rings. One copy of the test results shall be forwarded to the Yorkville-Bristol Sanitary District, and one copy shall be forwarded to the City Engineer. Vacuum testing of each manhole shall be carried out immediately after assembly backfilling,and rough grading,and shall be witnessed and approved by the City Engineer. All lift holes shall be plugged with an approved non-shrinking grout. No grout will be placed in the horizontal joints before testing. All pipes entering the manhole shall be plugged, taking care to securely brace the plugs from being drawn into the manhole. The test head shall be placed at the inside of the top of the casting and the seal inflated in accordance with the manufacturer's recommendations. A vacuum of ten inches of mercury shall be drawn and the vacuum pump shut off. With the valve closed,the time shall be measured for the vacuum to drop to nine inches. The manhole shall pass if the time is greater-than 60 seconds for a 48-inch diameter manhole, 75 seconds for a 60-inch manhole, and 90 seconds for a 72-inch manhole. All manhole castings shall be Neenah No.R-1030 frame,East Jordan No. 105123,and Type B cover,or approved equal. If the manhole fails the initial test,necessary repairs shall be made with a non-shrink grout,while the vacuum is still being drawn. Retesting shall proceed until a satisfactory test result is obtained. If the rim of a sanitary manhole needs to be reset or adjusted after successful vacuum testing, but before the expiration oft eh one-year warranty period, it shall be sealed and adjusted properly in the presence of the City Engineer. Failure to do so will require the manhole to be vacuum tested again. All manhole frames shall be Neenah No. R-1030, East Jordan No., 105123, or approved equal, with Type B covers. All Type B covers shall have"City of Yorkville"and"Sanitary"cast into the lid, and shall have concealed pick holes with a machined surface and watertight rubber gasket seals. All manhole segments, including the frame and adjusting rings,shall be set with butyl rope joint sealant. Manholes shall be minimum four-foot diameter, and shall not be located in pavement,curb,gutter,or sidewalk. 5-16 Standard Specifications for Improvements All sanitary sewer manholes shall be provided with approved cast in place rubber boots (flexible manhole sleeve), having a nominal wall thickness of 3/16" with a ribbed concrete configuration and with stainless steel binding straps,properly sized and installed for all conduits. All manholes shall be reinforced precast concrete, and shall be located at intersections and spaced at a maximum interval of 300 feet, except that a closer spacing may be required for special conditions. The maximum allowable amount of adjusting rings shall be eight inches in height using as few rings as possible. All manholes shall be marked at the time of construction with a four-inch by four-inch hardwood post neatly installed vertically and with a minimum three-feet bury and a minimum four-foot exposed. The top one-foot of the post shall be neatly painted white. Wells and septic systems are allowed in Estate-residential developments that are not within 250 feet of water and/or sewer service. When each lot is within 250 feet of water and/or service,that lot may maintain their septic and/or well only until failure of the septic or well. At that time the lot must,if within 250 feet of the sewer and/or water line hook-up to the sewer and/or water,as the case may be, connect to the City utilities at the lot owner's sole expense. After connection to the City Sanitary Sewer System, individual septic fields shall be abandoned by pumping out the tank, knocking in the cover, and filling with dirt or stone in accordance with Health Department regulations. TRAFFIC STUDY A traffic study may be required,and shall include: 1. Levels of service for existing conditions; 2. Levels of service for post-construction conditions; 3. All calculations shall be conducted according to the"Highway Capacity Manual"; 4. Recommendations as to additional/limited access,additional lanes, signalization,etc. If the City of Yorkville requires a traffic study for a development,that study will be contracted for by the City, and paid for by the developer. The developer shall establish a Traffic Study deposit with the City of Yorkville, in an amount to be determined by the City Engineer. The City shall return any unused portion of the deposit to the developer upon approval of a Final Plat or Site Plan. If the land use plan of the development changes during the approval process,the developer may be required to make additional deposits to fund re-analysis and revisions to the Traffic Study. The need or requirement for a traffic impact study shall be determined during the concept or preliminary planning stage of the proposed development. The developer/subdivider shall meet with City of Yorkville officials during one of these stages for the purpose of determining the traffic study requirements. When the City of Yorkville requires that a traffic study be prepared based upon the above, the study shall include, but not be limited to, addressing the following issues: INTRODUCTION: A general description of the proposed development, including it's size, location,the political jurisdiction in which the site is located,the boundary limits of the study area, and any other information needed to aide in the review of the development's traffic impacts. PROJECT DESCRIPTION: A description of the existing and proposed land uses of the development. If alternative land uses are being proposed, the highest trip generation uses shall be assigned for each land use. SITE ACCESSIBILITY: A clear and concise description of the proposed ingress/egress points to the proposed development,including a sight distance analysis. 5-17 Standard Specifications for Improvements EXISTING EXTERNAL ROADWAY NETWORK: A description of the existing external roadway networking the vicinity of the proposed development,to include functional classification, primary traffic control devices, signalized intersections, roadway configurations, geometric features (curves and grades), lane usage, parking regulations, street lighting, driveways servicing sites across from or adjacent to the site, and right-of-way data. The area of influence shall be determined by the traffic generated from the site, the trip distribution of traffic, and the trip assignment of the traffic generated by the development over the surrounding area road network. EXISTING AM, PM, & TOTAL DAILY TRAFFIC VOLUMES: Existing AM, PM, and total daily traffic volumes for access driveways (if existing),intersections, and the roadway network in the site vicinity shall be determined and displayed on a graphic(s)in the final report. To determine AM and PM existing traffic volumes, machine counts and/or manual counts shall be conducted during a three-hour period of the morning, between approximately 6:00 AM to 9:00 AM of an average or typical weekday, and also between approximately 3:00 PM to 6:00 PM, on an average or typical weekday. Peak hour counts may be required on Saturday and/or Sunday, depending on the proposed land use. All AM and PM peak hour counts shall be recorded and summarized in fifteen-minute increments, and be included in the Appendix of the final report. Manual counts shall include vehicle classifications, i.e. passenger cars, single-unit, multi-unit trucks and buses. Traffic counts shall show both entering and exiting traffic at the proposed access points (if existing),in addition to turning and through traffic movements at critical intersections. TRIP GENERATION RATES AND VOLUMES: Trip generation rates and volumes for each type of proposed land use shall be determined for the AM and PM peak hours, and total daily volumes may be required on Saturday and/or Sunday, depending on the proposed land use. The trip generation rates shall be calculated from the latest data available contained in the Institute of Transportation Engineer's "Trip Generation Manual". If trip generation rates for a specific land use are not available from the "Trip Generation Manual", the United City of Yorkville shall approve the substitute rates. SITE-GENERATED TRIP DISTRIBUTION & ASSIGNMENT: The most logically traveled routes in the vicinity of the development shall be used for trip distribution and assignment purposes. The directional distribution of site-generated traffic approaching and departing the development should be shown in both graphic and tabular form. All assumptions used in the determination of distribution and assignment shall be clearly stated. EXISTING. PLUS SITE-GENERATED TRAFFIC VOLUMES: Existing, plus site-generated traffic volumes for the AM and PM peak hours, and total daily traffic for access drives, intersections, and the roadway network in the site vicinity shall be determined and displayed on a graphic(s) in the final report. Traffic volumes shall show both entering and exiting traffic at the proposed access points, in addition to turning and through traffic movements at critical intersections. FUTURE TRAFFIC (E)GSTING, PLUS SITE-GENERATED) VOLUMES: Future traffic (existing,plus site-generated traffic volumes) for the AM and PM peak hours, and the total daily traffic for access drives,intersections,and roadway network in the site vicinity shall be determined and displayed on a graphic(s) in the final report. Projected increases in the external (non site- related)roadway traffic must also be determined. The selection of a horizon year for which traffic operation conditions are to be characterized may be considered as the date full build-out and occupancy is achieved. If the project is a large multi-phased development in which several stages of development activity are planned, a number of horizon years may be required,that correspond to the bringing on line of major development phases. Horizon dates should be times to coincide with major stages of the overall project, or to coincide with increments of area transportation system improvements. 5-18 Standard Specifications for Improvements INTERSECTION CAPACITY ANALYSIS: Proposed access driveways and influenced intersections shall be subject to an existing, plus projected, capacity analysis. Projected traffic conditions shall include the effects of any committed developments within the influenced area. The existing and projected levels of service derived from the analysis shall be used to aid in the evaluation of design and operation alternatives of the access driveways and influenced intersections. The capacity analysis shall be in accordance with the techniques described in the most recent edition of the Transportation Research Board's "Highway Capacity Manual", Special Report 209. SIGNALIZATION WARRANTS: If it is anticipated that the development's driveway(s) or existing external non-signalized intersections will satisfy signalization warrants,a warrant analysis shall be conducted,using the projected volumes determined from the trip generation. The results of such an analysis shall be tabulated in the traffic impact study. CONCLUSIONS AND RECOMMENDATIONS: Clear and concise descriptions of the findings shall be presented in the final report. These findings shall include all recommended improvements for access facilities, internal roadways and intersections, and external roadway and intersection improvements. S-19 Standard Specifications for Improvements DRIVEWAY AND PARKING LOT PAVING ALL DRIVEWAYS AND PARKING LOTS SHALL BE PAVED AS PER THE FOLLOWING SPECIFICATIONS: 1. ASPHALT: A. RESIDENTIAL Two-inch I-11 bituminous concrete surface, over eight-inches (minimum) of compacted CA6 limestone or crushed gravel. B. COMMERCIAL/INDUSTRIAL Three-inch I-11 bituminous concrete surface, over ten-inches (minimum) of compacted CA6 limestone or crushed gravel. 2. CONCRETE: A. RESIDENTIAL Six-inch Class X, over six-inches (minimum) of compacted CA6 limestone or crushed gravel. B. COMMERCIAL/INDUSTRIAL Eight-inch Class X,over eight-inches of compacted CA6 limestone or crushed gravel. 3. PAVING BRICK: A. RESIDENTIAL Paving brick over one inch of sand and eight inches of compacted CA6 limestone or crushed gravel. 4. SEALCOAT: A. COMMERCIAL/INDUSTRIAL An A3 seal coat, as defined by the IDOT's Standard Specifications for Road and Bridge Construction, may be allowed on areas behind the building, when used as a temporary surface, not to exceed three years, after which it must be paved to the above specifications. The same base should be ten inches (minimum) of compacted CA6 limestone or crushed gravel. S-20 Standard Specifications for Improvements This Resolution shall be in full force and effect form and after its due passage, approval, and publication,as provided by law. Passed and approved by the Mayor of the United City of Yorkville,Kendall County,Illinois, This day of ��#- ,20 0 Mayor Passed and approved by the City Council of the United City of Yorkville, Kendall County, Illinois, f This��day o ,206 l ATTEST: City Clerk SEAL RICHARD STICKA WANDA OHARE VALERIE BURR LARRY KOT MARTY MUNNS PAUL JAMES JOE BESCO � ROSE SPEARS 5-21 NextGeneration TRANSMITTAL SHEET TO: FROM: Joe Wywrot Danielle M.Dash COMPANY: DATE. The United City of Yorkville 6/16/10 ADDRESS: PHONE NUMBER: 800 Game Farm Road (630) 384-6440 x 124 FAX NUMBER: Yorkville,IL 60560 (630) 653-0194 PHONE NUMBER: (630) 553-8527 ddash cr nxtgendev.com RE: Windett Ridge—Bond Reduction Riders NO. PAGES DATE DESCRIPTION 1 1 6/8/10 Bond #B21878117 (Earthwork&Erosion Control): Assumption of Liability Certificate 1 3 Effective Bond #B21878117 (Earthwork&Erosion Control): 12/22/09 Bond Reduction Rider 1 3 Effective Bond #1004373 (Subdivision Improvements): 12/22/09 Bond Reduction Rider Please find enclosed the original Reduction Riders for the Windett Ridge improvement bonds. The bonds were reduced by City Council last December, however it takes the insurance companies time to process the paperwork. Thank you, Danielle cc: Sunset Hill Corporation—Allison McDonald NEXT GENERATION DEVELOPMENT, LLC 975 E. 22N1) STREET, SUITE 200, WHEATON, ILLINOIS 60189 ST PAUL TRAVELERS Assumption of Liability Certificate Obligee: United City of Yorkville Principal: Wiseman-Hughes Enterprises, Inc. This certifies that, in consideration of the agreements and covenants herein contained and other good and valuable consideration, Travelers Indemnity Company hereby assumes liability as Surety under Gulf Insurance Company Bond Number B21878117 executed and previously filed by Gulf Insurance Company hereinafter referred to as the Company, in favor of the above-named Obligee. By issuance of this Certificate, it is agreed: 1. That the liability of under said bond (a)shall be subject to all of the terms, conditions, limitations and warranties contained in said bond and any amendment thereto or agreement between the Obligee and the Company affecting the same; and (b)shall in no event be greater than would have been the liability of the Company had this Certificate not been issued. 2. That all rights of the Company,which would have been available to the Company by reason of its suretyship under the aforementioned bond, or otherwise, if this Certificate had not been executed, shall inure to the benefit of and be fully enforceable by Travelers Indemnity Company. 3. This assumption of liability by Travelers Indemnity Company under the said bond is effective as of the date hereof and the liability of the Company under the said bond is simultaneously terminated hereby to the extent that such liability is assumed by Travelers Indemnity Company. 4. Signed and dated this 8t" day of June,2 10 Travelers emnity Compan By: �, mese M. Pisci tto,Attorney�In;Fact J..'j y The Travelers Indemnity Company Bond Reduction Rider To be attached to and form a part of Bond No. B21878117 Effective: 5/30/2003 Bond Amount: $278,359.05 Executed by: Wiseman-Hughes Enterprises, Inc. as Principal and by: The Travelers Indemnity Company as Surety in favor of United City of Yorkville, IL as Obligee in consideration of the mutual agreements herein contained, the Principal and Surety hereby consent to: Reducing the bond amount from $278,359.05 to $142,937.37 Nothing herein contained shall vary, alter or extend any provision or condition of this bond except as herein expressly stated. This rider is effective 12/22/2009 Signed and Sealed: June 8, 2010 Wiseman-Hughes Enterprise l, Inc. Principa By: The a elers=lndemru ompany Suret'- B , Ta.'nH4 M. Piseiotto, At orney-in-Fact THE T ?VELERS INDEMNITY COM ANY HARTFORD, CONNECTICUT If necessary,validation of this power of attorney is available at(860)277-3911 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That THE TRAVELERS INDEMNITY COMPANY, a corporation of the State of Connecticut, does hereby make, constitute and appoint: James I. Moore, Stephen T. Kazmer, Bonnie Kruse, Peggy Faust, Dawn L. Morgan, Kelly A. Gardner,Jennifer J. McComb, Elaine Marcus, Melissa A. Schmidt, Irene Diaz, Tariese M. Pisciotto, and Heather A. Beck, of Westmont, Illinois, its true and lawful Attorney(s)-in-Fact, with full power and authority, for and on behalf of the Company as surety,to execute and deliver and affix the seal of the Company thereto,if a seal is required, bonds, undertakings, recognizances,consents of surety or other written obligations in the nature thereof,as follows: Any and all bonds, undertakings, recognizances, consents of surety or other written obligations in the nature thereof... and to bind THE TRAVELERS INDEMNITY COMPANY thereby, and all of the acts of said Attorneys)-in-Fact, pursuant to these presents,are hereby ratified and confirmed. This appointment is made under and by authority of the following Resolutions adopted by the Board of Directors of THE TRAVELERS INDEMNITY COMPANY at a meeting duly called and held on the 1 st day of October, 1985 which Resolutions are now in full force and effect: VOTED: That the Chairman of the Board,the President,any Executive Vice President,any Senior Vice President,any Vice President,any Second Vice President, the Corporate Secretary or any Department Secretary may appoint attorneys-in-fact or agents with power and authority,as defined or limited in their respective powers of attorney,for and on behalf of the Company to execute and deliver,and affix the seal of the Company thereto,bonds,undertakings,recognizances,consents of surety or other written obligations in the nature thereof and any of said officers may remove any such attorney-in-fact or agent and revoke the power and authority given to him. VOTED: That any bond,undertaking,recognizance,consent of surety or written obligation in the nature thereof shall be valid and binding upon the Company when signed by the Chairman of the Board,the President,any Executive Vice President,any Senior Vice President,any Vice President or any Second Vice President and duly attested and sealed, if a seal is required, by the Corporate Secretary or any Department Secretary or any Assistant Corporate Secretary or any Assistant Department Secretary,or shall be valid and binding upon the Company when duly executed and sealed, if a seal is required,by a duly authorized attorney-in-fact or agent,pursuant to and within the limits of the authority granted by his or her power of attorney. This power of attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of THE TRAVELERS INDEMNITY COMPANY at a meeting duly called and held on the 1 st day of October, 1985: VOTED: That the signature of any officer authorized by Resolutions of this board and the Company seal may be affixed by facsimile to any power of attorney or special power of attorney or certification of either given for the execution of any bond,undertaking,recognizance or other written obligation in the nature thereof; such signature and seal, when so used being hereby adopted by the Company as the original signature of such officer and the original seal of-the Company,to be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS WHEREOF, THE TRAVELERS INDEMNITY COMPANY has caused these presents to be signed by its proper officer and its corporate seal to be hereunto affixed this 14th day of October in the year 2009. S �NOE�y,y'r THE TRAVELERS INDEMNITY COMPANY ;o �z s E A L �� , 13y _ Senior Vice ident, Bond & Financial Products S-2242 Rev.(1-03)Printed in U.S.A. STATE OF CONNECTICUT,COUNTY OF HARTFORD-SS: On this 14th day of October in the year 2009 before me personally came GEORGE W.THOMPSON to me known, who, being by me duly sworn, did depose and say: that he resides in the State of Connecticut; that he is Senior Vice President, (Bond & Financial Products) of THE TRAVELERS INDEMNITY COMPANY, the corporation described in and which executed the above instrument; that he signed his name thereto by the above quoted authority; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal,and that it was so affixed by authority of his office under the by-laws of said corporation. p.1!Er r{�y, My commission expires June 30, 2011 Notary Public Marie C.Tetreault CERTIFICATION 1, Kori M. Johanson, Assistant Secretary (Bond & Financial Products) of THE TRAVELERS INDEMNITY COMPANY, certify that the foregoing power of attorney, and the above quoted Resolutions of the Board of Directors of October 1, 1985 have not been abridged or revoked and are now in full force and effect. Signed and Sealed at Hartford,Connecticut,this 9th day of June 20 10 Ci `.D..MH'l� at-' SEAL 3 / /M Kori M. Johanson,Assistant Secretary * Bond & Financial Products S-2242 Rev.(1-03)Printed in U.S.A. f State of Illinois} } ss. County of DuPage } On June 8. 2010, before me, Dawn L. Morgan, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn,personally appeared Tariese M. Pisciotto known to me to be Attorney-in-Fact of The Travelers Indemnity Compan y the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal,the day and year stated in this certificate above. My Commission Expires March 29, 2012 OFFICIAL SEAL DAWN L MORGAN t NOTARY PUBLIC-STATE OF ILLINOIS j Dawn L. Morgan,Notary P@blic MY COMMISSION EXPIRES:03/29/12 Commission No. 318533 Lexon Insurance Company Bond Reduction Rider To be attached to and form a part of Bond No. 1004373 Effective: 1/30/2004 Bond Amount: $443,427.45 Executed by: Wiseman-Hughes Enterprises, Inc. as Principal and by: Lexon Insurance Company as Surety in favor of United City of Yorkville, IL as Obligee in consideration of the mutual agreements herein contained, the Principal and Surety hereby consent_to: Reducing the bond amount from $443,427.45 to $227,700.00 Nothing herein contained shall vary, alter or extend any provision or condition of this bond except as herein expressly stated. This rider is effective 12/22/2009 Signed and Sealed: June 8, 2010 Wiseman-Hughes Enterprises, Inc. Princ' al LBy* surance Comp t Byb. T_, se M. Pisciotto, Attorney-in-Act POWER OF ATTORNEY LX - L,exon Insurance Company 71002 KNOW ALL MEN BY THESE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint: James I.Moore,Bonnie Kruse.Stephen T.Kazmer,Dawn L.Moran,Peggy Faust,************* Kelly A.Gardner Elaine Marcus,Jennifer J.McComb,Melissa Schmidt,Joel E.Speckman,Heather A Beck,Tariese M.Pisciotto*********************** its true and lawful Attorney(s)-In-Fact to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1st day of July, 2003 as follows: Resolved, that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds, undertakings, policies, contracts of indemnity or other writings obligatory in nature of a bond not to exceed$2,500,000.00,Two-million five hundred thousand dollars,which the Company might execute through its duly elected officers, and affix the seal of the Company thereto. Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company.Any Attorney-In-Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted,and the signature of the Vice President,and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certificate so executed and sealed shall, with respect to any bond of undertaking to which it is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate Seal to be affixed this 2nd day of July, 2003. LEXON INSURANCE COMPANY FtANC�. A X' TEXAS •••?'p �` _ X• INSURANCE 7D BY �j;.• COMPANY N, David E. Campbell ••• President ACKNOWLEDGEMENT On this 2nd day of July, 2003, before me,personally came David E.Campbell to me known,who being duly sworn,did depose and say that he is the President of LEXON INSURANCE COMPANY,the corporation described in and which executed the above instrument;that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. "OFFICIAL SEAL" MAUREEN K.AYE Notary Public,State of Illinois My Commission Expires 09121/13 Maureen K.Aye CERTIFICATE Notary Public I, the undersigned, Secretary of LEXON INSURANCE COMPANY,A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the foregoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Sealed at Lombard, Illinois this 8th Day,of r June -120 10 OINSURANCE r J I , r `' Donald D. Buchanan Secretary "WARNING:Any person who knowingly and with intent to defraud any insurance company or other person,files an application for insurance or statement of claim containing any materially false information,or conceals for the purpose of misleading,information concerning any fact materi- al thereto,commits a fraudulent insurance act,which is a crime and subjects such person to criminal and civil penalties." State of Illinois) } ss. County of DuPage } On June 8, 2010, before me, Dawn L. Morgan, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn, personally appeared Tariese M. Pisciotto known to me to be Attorney-in-Fact of Lexon Insurance Company the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. My Commission Expires March 29, 2012 OFFICIAL SEAL ; DAWN L MORGAN NOTARY PUBLIC-STATE OF ILLINOIS MY COMMISSION EXPIRES:03 129112 Dawn L. Morgan,Notary Phblic Commission No. 318533 CIP United City of Yorkville 1836 County Seat of Kendall County 800 Game Farm Road p� 1[' `O Yorkville, Illinois, 60560 `<<E ��° Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.vorkville.il.us February 17, 2010 Ms. Allison McDonald Sunset Hill Corporation Vice President/Asset Manager OREO Central Region 1000 S. York Road, 3rd floor Elmhurst, Illinois 60126 Re: Windett Ridge- Partial Final Acceptance Dear Ms. McDonald: At their-meeting on December 22, 2009, the Yorkville City Council partially accepted the public improvements for the referenced development for ownership and maintenance, as described in the attached bill of sale. The City Council also approved reductions for the two bonds established for this development. Gulf Insurance Company Bond No.1321878117 was reduced by the amount of$135,421.68; the remaining amount of that bond is $142,937.37. Lexon Insurance Company Bond No.1004373 was reduced by the amount of$215,727.45; the remaining amount of that bond is $227,700.00. The accepted infrastructure will be covered by a one-year warranty period, which will expire on December 22, 2010. If you have any questions regarding this matter,please call me at 630-553-8527. Very truly yo, rs, Joseph Wywrot City Engineer Cc: Bart Olson, City Administrator Eric Dhuse, Director of Public Works Danielle Dash, Next Generation Development, LLC BILL OF SALE Seller, Sunset Hill Corporation, a Virginia corporation, in consideration of One and Noll 00 Dollar($1.00),receipt hereby acknowledged, does hereby sell, assign,transfer and convey to the Buyer,The United City of Yorkville,an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560,the following personal property to wit described in Exhibit A attached hereto for the development known as Windett Ridge Unit 1, Yorkville, Illinois. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property,that said property is free and clear of all liens,charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this bill of sale at 1000 S. York Road, Elmhurst, Illinois,this _ j (D L'day of February, 2010. SUNSET HILL CORPORATION, a Virginia corporation Allisoh McDonald,V ce President STATE OF ILLINOIS ) COUNTY OF u� .4.) On this 11,-6- day of February,2010,before me a Notary Public within and for said County and State,personally appeared Allison McDonald,to me personally known, who being by me duly swom did say that he is the Vice President of Sunset Hill Corporation, the corporation named in the foregoing instrument, and that the instrument was signed on behalf of the corporation by authority of its Board of Directors and Allison McDonald acknowledged the instrument to be the free act and deed of the corporation. Notary Public 1 i2. County My Commission is expires LAJ Na kc L "OFF'CIAL SEAL" BARBARA HORSTMANN ARY PUBLIC.STATE OF ILLINOIS MMISSION EXPIRES APRIL 18.2010 5263162.3 09148754 Exhibit A Windett Ridge Unit 1 —Partial Acceptance Roadways(from Back-of-Curb to Back-of-Curbl Windett Ridge Road: Sta. 0+15 to Sta.25+22 Wythe Place: Sta. 0+22 to Sta. 6+88 (entire road) Claremont Court: Sta. 0+00 to Sta. 9+00(entire road) Sutton Street: Sta. 0+15 to Sta. 19+54 Drayton Court: Sta. 0+00 to Sta. 3+73 (entire road) Winterthur Green: Sta. 0+00 to Sta. 4+44(entire road) Coach Road: Sta. 0+15 to Star 1+50 Waverly Circle: Sta. 0+00 to Sta. 2+90(entire road) Utilities 8"watermain—744 LF 16"watermain—82 LF 8"sanitary sewer—720 LF 2' inlet—20 EA 2' catch basin—21 EA 4' storm manhole— 1 EA 12"storm sewer—830 LF 15"storm sewer—41 LF 18" storm sewer—30 LF 24"storm sewer—62 LF 30" storm sewer—90 LF 36" storm sewer—30 LF All water services, sanitary services, and streetlight cable located beneath the roadways listed above. 52631623 09148754 E x h i bi tQB �..•,,_..�.•O� Kinys►higSt O� 6^' > 0 o O OO c o > Qs� • a� a e O OO p E) • F Dr y to a CL wp a16i O f� M Gpa rey x O OO EP �O CL) O Gore c O OHO Q 1 ,fy O O Q Aa eoore+n SuttonaSt Oa a 47 - - 9' r r 0 p C o, il+r Q3 Cdr `. O :� ay The Data is provided without warranty or any representation • 1�i a Ridge a Unit 1 of O •� accuracy,timeliness,or completeness.It is the responsibility of the �r"Requ'ester"o determine accuracy,timeliness.completeness,and Se (\Or appuo �United /h Yorkville makes no P a i a l Acceptance warranties,expressed ompl ed,o e use of the Data. -Map produced by United City ofYo ukvilleGIs December 8. 2009 United City of Yorkville i 1836 County Seat of Kendall County ,t4- ' ;a 0 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us November 2,2009 Ms. Karen Purcell Bank of America OREO/Real Estate Sales 1000 S. York Road, 3'd floor Elmhurst, Illinois 60126 Re: Windett Ridge Dear Karen: At their meeting on October 13, 2009, the Yorkville City Council approved the concept of partial acceptance of public improvements in Windett Ridge. Work and acceptance will be based on the attached memo dated October 9, 2009. I would like to add the following clarifications to make sure that everyone understands what work is to be performed and what will be accepted. Punchlist work will be performed for the roadway and for utilities beneath the roadway along Windett Ridge Road (Route 47—Coach Road), Sutton StT eet (Windett Ridge Rd. — Fairfax Way), and all of Wythe Place, Claremont Court, Drayton Court, Winterthur Green, Coach Road, and Waverly Circle. Bank of America will repair these sections of roadway as required by the city and then pave the final lift of asphalt per the approved plans. Sanitary sewers and storm sewers that cross beneath the pavement within these right-of-ways will be televised and repaired as required. Bank of America will also construct a 15"storm sewer along the rear yards of the homes on the north side of Claremont Court in general conformance to the city's design which has been sent to you previously. Construction will also include removal and replacement of existing fencing, landscaping, and various yard items placed by residents. The existing swale will be restored to the city's satisfaction to adequately convey the major storm overflow. Grass restoration will be sod,pinned into place. Residents will be responsible for watering the grass. The city will accept the roadway pavement and curbing located within the right-of-ways listed above after paving of pavement repairs and surface course paving have been completed. The city will also accept those sections of sanitary sewer, storm sewer, and watermain that are located beneath these same roadways. One exception, however, will be for the existing curb at the parking lot on Wythe Place. The city will allow the depressed curb to remain in place for now, but when that parking lot is removed Bank of America or the successor developer will remove the depressed curb and replace it with barrier curb. Upon this acceptance the existing bonds will be reduced, based on the ratio of the length of roadway accepted to the total length of roadways in Windett Ridge Unit 1. A one-year warranty period will begin upon acceptance by City Council for the public infrastructure accepted. The remaining bonds will cover both accepted and unaccepted land improvements,but will not be reduced further at the end of the warranty period. Uncompleted punchlist items will remain the responsibility of the Bank of America or the successor developer. If you have any questions regarding this matter,please call me at (630) 553-8527. Very truly yours, Joseph Wywrot City Engineer Cc: Valerie Burd, Mayor DC,ro ��e random To: Mayor Burd and City Council ` ` ' From: Brendan McLaughlin, City Administrator Date: October 9, 2009 Subject: Windett Ridge Paving The bank group that currently owns Windett Ridge subdivision, Sunset Hill Corporation, has advised the City that they are authorizing their contractors to complete the roadway paving for portions of the subdivision subject to confirmation that the United City of Yorkville will accept ownership of these roads once these public improvements are completed and accepted. We are awaiting a new letter to this effect. In the meantime, I have Included their original letter and my latest e-mail seeking work to get started. In conversations with the Mayor, it appears that they are prepared to complete portions of the streets. The sections of road they are seeking are those which have the highest occupancy. The streets to be paved with the final lift of asphalt Include: Windett Ridge Road from Route 47 to just past Coach Road, Sutton Street from Windett Ridge Road to Fairfax Way along with Claremont Court, Drayton Court, Coach Road, Winterthur Court, Wythe Place, and Waverly Circle. Sunset Hill Corporation is seeking City Council confirmation that the United City of Yorkville will accept these streets and the related utilities within the Right of Way following construction and inspection. The city will agree that street trees and sidewalks will not have to be installed at this time in order for the streets (curb to curb) and related utilities to be accepted. Following acceptance the Letters of Credit posted would be reduced to reflect the any remaining wort;to be completed. If acceptable to the City Council, a motion would be in order to confirm the position of the City Council that the City will accept ownership of the completed public improvements following inspection by the City Engineer. I C 3M 6 Ms. Valerie Burd Mayor United City of Yorkville County Seat of Kendall County 800 Game Farm Road Yorkville, Illinois 60560 Re: Windett Ridge Subdivision Dear Ms. Burd: I am in receipt of Joe Wyrot's letter dated October 22, 2009. 1 am sending this response to clarify some points and include other items I had discussed with Brendan McLaughlin that I believe are significant to our agreement. The October 22, 2009 letter described the terms and conditions upon which the City will accept the roadway pavement and curbing located within the right-of-ways of the following roadways Windett Ridge Road (Route 47 - Coach Road), Sutton Street(Windett Ridge Rd. - Fairfax Way), and all of Wythe Place, Claremont Court, Drayton Court, Winterthur Green, Coach Road, and Waverly Circle (collectively the"Roadways"). The City will also accept those sections of sanitary sewer, storm sewer, and watermain that are located beneath the Roadways. The work to be performed in exchange for the foregoing will be performed by the current owner, Sunset Hill Corporation("SHC"); specifically, SHC will repair those sections of the Roadways as required by the City in accordance with the April 9, 2009 punchlist prepared by the City. Following the repairs, SHC will pave the final lift of asphalt per the approved plans. Sanitary sewers and storm sewers that cross beneath the pavement within the Roadways will be televised and repaired as required. One exception, however, would be for the existing curb at the parking lot on Wythe Place. The City will allow the depressed curb to remain in place for now, but when that parking lot is removed by the current owner or the successor developer will remove the depressed curb and replace it with barrier curb. Upon acceptance of the Roadways, the existing bonds securing the foregoing work will be released and the City will waive the one-year warranty period along with the posting of a maintenance bond. Following acceptance of the Roadways, SHC will construct a 15"storm sewer along the rear yards of the homes on the north side of Claremont Court in general conformance to the City's design. Construction will also include removal and replacement of existing fencing, landscaping, and various yard items placed by residents. SHC will also restore the existing swale to the City's satisfaction to adequately convey the major storm overflow. Grass restoration will be sod, pinned into place. In consideration of the performance of the foregoing work, the City will not require SHC to perform additional punchlist work until such time as SHC, or its successor, commences further development within the subdivision. If these terms are acceptable, kindly sign the enclosed copy of this letter to evidence the City's agreement. Ver t41 your , Sunset Hill Co poration By: Karen Purcell cc: Joseph Wywrot Accepted: co. AV inemorandum EST. 1836 To: Brendan McLaughlin, City"stralor p � � n From: Joe Wywrot, City Engineer p CC: Lisa Pickering, Deputy City C', k IT Date: May 13,2009 Subject: Windett Ridge-Update This memo documents recent discussions with the developer and contact with residents regarding issues for the Windett Ridge subdivision. Ward 1 meetings were held on March 5th and April 30th,2009. The March 5th meeting was primarily to discuss issues in the Raintree Village development,but there were some residents of Windett Ridge present. The follow-up meeting on April 30th was to discuss Windett Ridge. Resident concerns at that meeting varied from paving of the roadway surface course,to drainage issues along Claremont Court and Drayton Court,to standing water and weeds on vacant lots,to gaps in sidewalks where homes have not yet been constructed. Similar concerns were raised by many residents at the May 12th City Council meeting. In March we began preparing the punchlists for the development as well at the associated Route 47 improvements. Those punchlists were forwarded to the developer, Wiseman-Hughes Enterprises, Inc., on April 7, 2009 and March 13,2009,respectively. We also generated a schedule for completing the punchlist work, as follows: Dates Activi March Meet w/developer to discuss timeline and scope of work. March-April Prepare Unit 1 and Route 47 punchlists. Forward punchlist to developer. June Complete easement issues with Commonwealth Edison. July Obtain IDOT sign-off for Route 47 improvements. May—November Developer completes punchlist. May—July Monitor developer progress on punchlist. If developer falls behind schedule, contact bond companies. Meetings with the developer, Wiseman-Hughes Enterprises, Inc.,were held on March 11th and May 12th. Both meetings were to discuss the status of the development and the need to complete punchlist work in 2009. In between these meetings there were numerous phone conversations with the developer to discuss various issues, such as punchlist work and the status of the development. At the March 11 th meeting,the developer informed us that Bank of America will be assuming ownership of the development by the end of May, 2009. Wiseman-Hughes will act as their project manager through the end of 2009 and possibly into 2010 if the bank continues to hold the property. The bank has approval authority over any decision to spend money in the development, even prior to them assuming ownership of the development. We informed the developer that pavement repairs were needed in many areas. The developer obtained approval from the bank and these areas were patched on May 7th. In additional, some erosion control work was performed earlier this week. At the May 12th meeting,the developer re-iterated the ownership status of the development. They also stated that they have been funding the HQA, even though there are many Windett Ridge residents that are not doing so. There was continuing discussion about the rearyard drainage along Claremont Court,with the developer stating that it was constructed per plan. The city's response was that the residents were not made aware that there would be such a high flowrate of stormwater through their rear yards prior to purchasing their lots. The developer stated that was untrue, and that all of those residents were made aware of the drainage swale prior to purchasing their lots. The developer also stated that the erosion occurring along this Swale was due to some homeowners putting in fences that block the flow of stormwater and forces it to pass beneath the fences at higher velocities,thereby resulting in erosion. The developer asked the city for a shortlist of high-concern punchlist items that they will take to the bank to request approval for funding. Those items are: 1) Paving of surface course, along with related repairs to utilities and existing pavement that must occur beforehand. 2) Standing water on vacant lots. 3) Creation of a maintenance plan for all vacant lots. 4) Claremont Court rearyard drainage issue. 5) Construction of temporary sidewalk across approximately 12 vacant lots to create continuous sidewalk on at least one side of the street where existing homes are located. The developer will meet with the bank on May 20th, and we have tentatively scheduled a follow- up meeting with them on May 27th. Please place this item on the May 19, 2009 Public Works Committee agenda for discussion. Gulf I nsuran'ce group 3055 Lebanon Road,Suite 3-1100,Building Three Nashville,TN 37214 SUBDIVISION PERFORMANCE BOND Bond No. B21878117 KNOW ALL MEN BY THESE PRESENTS, that we Wiseman-Hughes Enterprises,Inc.,975 W. 22°d St.,Wheaton.IL 60187 as Principal,and Gulf Insurance Company,authorized to do business in the state of Connecticut as Surety, and having an office at 3055 Lebanon Road,Suite 3-1100,Building Three,Nashville,Tennessee 37214,as Surety,are held and firmly bound unto United City of Yorkville located at 800 Game Farm Rd.,Yorkville,IL 60560 One Million Three Hundred Thousand One Hundred Fi Six and 30/100 as Obligee,in the penal sum of for the payment of which sum well and truly to be made,we bind ourselves,our heirs,executors, admire stra ors,s cc sOso s and ) assigns,jointly and severally,firmly by these presents; WHEREAS, the above bounden principal has been granted approval by the named obligee for Earthwork and Erosion control at Windett Ridge as set forth at a meeting of the - g United City of Yorkville Planning Board on for final revision. — NOW,THEREFORE,the condition of the above obligation is such,that if the said Principal shall complete the above improvements in accordance with the plans and,specifications prepared by within 2 year(s)period from the date thereof;and shall indemnify and save harniless the Town from all costs and damages which it may suffer by reasort of failure to do so,and fully reimburse and repay the Obligee any outlay and expense which it may incur in making good any such default,then this obligation shall be null and void,otherwise to remain in full force and effect. THE FOREGOING OBLIGATION,however, is limited by the following express conditions,the performance of which shall be a condition precedent to any rights of claims or recovery hereunder: 1. Upon'the discovery by the Obligee, or by the Obligee's agent or representative,of any act or omission that shall or might involve a loss hereunder,the Obligee shall endeavor to give written notice thereof with the fullest information obtainable at the time to the Surety at its office at Nashville,Tennessee. 2. Legal proceedings for recovery hereunder may not be brought unless begun with twelve(12)months from the date of the discovery of the act or omission of the Principal on account of which claim is made. 3. The Principal shall be made a party of any suit or action for recovery hereunder, and no adjustment shall be rendered against the Surety in excess of the penalty of this instrument. 4. No right of action shall accrue hereunder to or for the use or benefit of anyone other than the Obligee,and the Obligee's right hereunder,may not be assigned without the written consent of the Surety. IN WITNESS WHEREOF,this instrument has been executed by the duly authorized representative of the Principal and the Surety. Signed and sealed this 30" day of May 2003 Wiseman-Hu hes Enterprises, Inc. (Principal) (SEAL) itle) GULF INSURANCE COMPANY_ (Surety) (SEAL) GULFSU13D06/02 ary Beth Peterson.Attorney-In-Fact GULP INSURANCE COMPANY HARTPORD,'CONNECTICUT POWER OF ATTORNEY ORIGINALS OF THIS POWER OF ATTORNEY ARE PRINTED ON BLUE SAFETY PAPER WITH TEAL INK. KNOW ALL MEN BY THESE PRESENTS:That the Gulf Insurance Company,a corporation duly organized under the laws of the State of Connecticut,having its principal office in the city of Irving,Texas, pursuant to the following resolution,adopted by the Finance & Executive Committee of the Board of Directors of the said Company on the 10th day of August, 1993,to wit: "RESOLVED,that the President, Executive Vice President or any Senior Vice President of the Company shall have authority to make,execute and deliver a Power of Attorney constituting as Attorney-in-Fact,such persons,firms,or corporations as may be selected from time to time;and any such Attorney-in-Fact may be removed and the authority granted him revoked by the President,or any Executive Vice President, or any Senior Vice President,or by the Board of Directors or by the Finance and Executive Committee of the Board of Directors. RESOLVED,that nothing in this Power of Attorney shall be construed as a grant of authority to the attorney(s)-in-fact to sign,execute,acknowledge,deliver or otherwise issue a policy or policies of insurance on behalf of Gulf Insurance Company. RESOLVED,that the signature of the President,Executive Vice President or any Senior Vice President,and the Seal of the Company may be affixed to any such-Power of Attorney or any certificate relating thereto by facsimile,and any such powers so executed and certified by facsimile signature and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond and documents relating to such bonds to which they are attached." Gulf Insurance Company does hereby make,constitute and appoint Lewis James Scheer Michael J. Scheer James I. Moore Bonnie Kruse Stephen T. Kazmer Dawn L. Morgan, Peggy Faust Kelly A. Jacobs Elaine Marcus Jennifer J. McComb Ma3y Beth Peterson Melissa Kotovsky its true and lawful attorney(s)-in-fact,with full power and authority hereby conferred in its name,place and stead,to sign,execute,acknowledge and deliver in its behalf,as surety,any and all bonds and undertakings of suretyship,and to bind Gulf Insurance Company thereby as fully and to the same extent as if any bonds,undertakings and documents relating to such bonds and/or undertakings were signed by the duly authorized officer of the Gulf Insurance Company and all the acts of said attorney(s)-in-fact,pursuant to the authority herein given,are hereby ratified and confirmed. The obligation of the Company shall not exceed five million(5,000,000)dollars. IN WITNESS WHEREOF,the Gulf Insurance Company has caused these presents to be signed by any officer of the Company and its Corporate Seal to be hereto affixed. FS��CE co�A GULF INSURANCE COMPANY �� Gp�0R4TE Yy SEAL P STATE OF NEW YORK SS �oMrECC�cs COUNTY OF NEW YORK Lawrence P.Miniter Executive Vice PresEdent On this 1st day of October,AD 2001, before me came Lawrence P.Miniter,known to me personally who being by me duly sworn,did depose and say: that he resides in the County of Bergen,State of New Jersey;that he is the Executive Vice President of the Gulf insurance Company,the corporation described in and which executed the above Instrument;that he knows the seal of said corporation;that the seal affixed to the said instruments is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation and that he signed his name,thereto by like order. ERs -4 ,p G Q ANGIE MAHABIR-BEGAZO STATE OF NEW YORK SS Notary Public,State of New York COUNTY OF NEW YORK J Op N> No.OIMA6019988 Qualified in Kings County Commission Expires February 16,2007 I,the undersigned,Senior Vice President of the Gulf Insurance.Company,a Connecticut Corporation,DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains in full force. \�S�RANCp�O Dated the 30 th day of May- ,20 03 Signed and Sealed at the City of New York. � a�7 : EA , .� George Biancardi STATE OF ILLINOIS } } COUNTY OF COOK } On May 30, 2003, before me, a Notary Public in and for said County and State,residing therein, duly commissioned and sworn,personally appeared Mary Beth Peterson,known to me to be Attorney-in-Fact of Gulf Insurance Company, the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. 1 My Commission Expires March 29, 2004 - � Notary Public OFFICIAL .SEAL LDAWN L MORGAN NOTARY PUBLIC,STATE OF ILLINOIS COMMISSION EXPIRES:03128/0! J r Gulf Insurance Group GG u t 125 Broad Street,8th Floor f� Yt Coop New York,NY 10004 Insuran Co ce o p Phone:212.291.3000 IMPORTANT DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE On November 26, 2002, President Bush signed into law the Terrorism Risk Insurance Act of 2002 (the "Act'). The Act establishes a short-term program under which the Federal Government will share in the payment of covered losses caused by certain acts of international terrorism. We are providing you with this notice to inform you of the key features of the Act, and to let you know what effect, if any, the Act will have on your premium. Under the Act, insurers are required to provide coverage for certain losses caused by international acts of terrorism as defined in the Act. The Act further provides that the Federal Government will pay a share of such losses. Specifically, the Federal Government will pay 90% of the amount of covered losses caused by certain acts of terrorism that is in excess of Gulf Insurance Group's statutorily established deductible for that year. The Act also caps the amount of terrorism-related losses for which the Federal Government or an insurer can be responsible at $100,000,000,000.00, provided that the insurer has met its deductible. Please note that passage of the Act does not result in any change in coverage under the attached policy or bond (or the policy or bond being quoted). Please also note that no separate additional premium charge has been made for the terrorism coverage required by the Act. The premium charge that is allocable to such coverage is inseparable from and imbedded in your overall premium, and is no more than one percent of your premium. www.gulfinsurance.com � -� vakt. 4 , United City of Yorkville EST. 1836 County Seat of Kendall County 800 Game Farm Road fn Yorkville, Illinois 60560 O � ' y"` O Phone:630-553-4350 Fax:630-553-7575 LE March 10, 2004 Ms. Danielle Digate Wiseman-Hughes Enterprises, Inc. 975 E. 22' Street Wheaton, Illinois 60187 Re: Windett Ridge Subdivision (Phase 1) –Earthwork Bond Reduction No. 1 Gulf Insurance Group -Bond No. B21878117 Dear Ms. Digate: At their meeting on March 9, 2004, the Yorkville City Council approved a reduction in the earthwork bond for the Windett Ridge–Unit 1 subdivision in the amount of $1,051,797.25. The remaining amount in the bond is $278,359.05. Please refer to the attachment for details. If you have any questions regarding this matter, please call me at 553-8545. Very truly yours, )__1 ul� — Joseph Wywrot City Engineer Cc: Tony Graff, City Administrator Liz D'Anna, Deputy City Clerk Olt omip of SUBDIVISION PERFORMANCE BOND Bond No. 1004373 KNOW ALL MEN BY THESE PRESENTS, that we Wiseman-Hughes Entgprises, Inc., 975 W. 22nd Street, Wheaton. IL 60187, as Principal, and Lexon Insurance Company, authorized to do business in the State of Texas as Surety, and having an office at 1919 S. Highland Avenue. Bldg-A, Ste. 300, Lombard, IL 60148, as Surety, are held and firmly bound unto United City of Yorkville located at 8.0.0 Game Farm Road, Yorkville, IL 60560 as Obligee, in the.penal sum of One Million One Hundred Fifty Eight Thousand Seven Hundred Twenty Four and 04/1.0.0 (Dollars) ($1,158,724.04) for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS, the above bounden principal has been granted approval by the named Obligee for Earthwork sanitary sewer, water main, storm sewer, roadwa construction landscaping &misc. in Windett Ridge as set forth at a meeting of the United City of Yorkville Planning Board on , for final revision. NOW, THEREFORE, the condition of the above obligation is such,that if the said Principal shall complete the above improvements in accordance with the plans and specifications prepared by within Two (2) Years period from the date thereof; and shall indemnify and save harmless the Town from all costs and damages which it may suffer by reason of failure to do so, and fully reimburse and repay the Obligee any outlay and expense which it may incur in making good any such default, then this obligation shall be null and void, otherwise to remain in full force and effect. THE FOREGOING OBLIGATION, however, is limited by the following express conditions, the performance of which shall be a condition precedent to any rights of claims or recovery hereunder: 1. Upon the discovery by the Obligee, or by the Obligee's agent or representative, of any act or omission that shall or might involve a loss hereunder, the Obligee shall endeavor to give written notice thereof with the fullest information obtainable at the time to the Surety at its office at Lombard, Illinois. 2. Legal proceedings for recovery hereunder may not be brought unless begun with twelve (12) months from the date of the discovery of the act or omission of the Principal on account of which claim is made. 3. The Principal shall be made a party of any suit or action for recovery hereunder, and no adjustment shall be rendered against the Surety in excess of the penalty of this instrument. 4. No right of action shall accrue hereunder to or for the use or benefit of anyone other than the Obligee, and the Obligee's right hereunder, may not be assigned without the written consent of the Surety. IN WITNESS WHEREOF, this instrument has been executed by the duly authorized representative of the Principal and the Surety. Signed and sealed this 30th day of January, 2004 WISEMAN-HUGHES , ENTERPRISES, INC. LEXON INSURANCE COMPANY- Principal Surety By: a, B Melissa eotovsky, Attorney-in-Fact' "Al POWER OF ATTORNEY Lx - 004682 Ln Insurance Company - KNOW ALL MEN BY THESE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint: Michael J.Scheer,James I.Moore,Christine Woods,Irene Diaz, Bonnie Kruse,Stephen T.Kazmer,Dawn L.Morgan,Peggy Faust,Kelly A.Jacobs,Elaine Marcus,Jennifer J.McComb,Melissa Kotovsky its true and lawful Attorney(s)-In-Fact to make, execute, seal and deliver for,and on its behalf as surety, any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1st day of July,2003 as follows: Resolved, that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds, undertakings, policies, contracts of indemnity or other writings obligatory in nature of a bond not to exceed$2,000,000.00,Two Million Dollars,which the Company might execute through its duly elected officers,and affix the seal of the Company thereto.Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attorney-In-Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Vice President, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certificate so executed and sealed shall,with respect to any bond of undertaking to which it is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate Seal to be affixed this 2nd day of July, 2003. vFtANC LEXON INSURANCE COMPANY ......, \�5.••'• •.O A TEXAS •D U1 INSURANCE f COMPANY ."�' BY 1 „,. David E. Campbell President ACKNOWLEDGEMENT On this 2nd day of July,2003,before me,personally came David E.Campbell to me known, who being duly sworn,did depose and say that he is the President of LEXON INSURANCE COMPANY, the corporation described in and which executed the above instrument; that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. w� "OFFICIAL SEAL" LYDIA J.DEJOIVG NOTARY PUBLIC STATE OF ILLINOIS MY COMMISSION EXPIRES 1/1=007 Lydia J. DeJong CERTIFICATE Notary Public I, the undersigned, Secretary of LEXON INSURANCE COMPANY,A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the foregoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Sealed at Lombard, Illinois this 30th Day of January 20 04 ��FtAN.. ��;•' A %0 00:• TEXAS D x: INSURANCE :Z ��•• COMPANY �.0 I Donald D. Buchanan Secretary STATE OF ILLINOIS } } S.S. COUNTY OF COOK ) On January 30, 2004, before me, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn,personally appeared Melissa Kotovsky, known to me to be Attorney-in-Fact of Lexon Insurance Company, the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument, and known to me to be the person who executed the said instrument on behalf of the said corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. My Commission Expires on June 10, 2006 =PUBLIC.STATE SEAL ODS Christine Woods, Notary Public OF ILLINOIS S:06/10106 JAN-26-2004 MON 02:07 PM 3EMAN HUGHES FAX NO, 6 330194 P. 02 Engineer's Estimate Windett Ridge Subdivision City of Yorkville Date: 1126104 CODE DESCRIPTION QUMLFff__L UNIT UNIT PRICE TOTAL 1 Earthwork,Tree Removal,Soil Erosion&Sedimentation Control Posted Bond#821878117 datr d May 301h,2003 in the amauni or Improvements $1,330156.30 Ta soil Rospread-Ponds,Berms&Islands 22,116 CY $2.25 $49,761.00 TOTAL: $49,761.00 2 Sanitary Sewer. On-site 8"PVC SDR 26-3034 14,511 LF $21.80 $316,339.80 8"PVC SQR 21-2241 163 LF $30.70 $5,004.10 8"PVC DR 18 1,761 LF $44.20 $77,836.20 6"San,Sere,Near 138 EA $370.00 $51,060,00 6"San.Serv.Far 142 EA $1,560.00 $221,520.00 San. Manhole 4'pia. 76 EA $1,895.00 $144,020.00 Drop MH 4'Dia. 5 EA $3,769.00 $18,845.00 TBF Mains CA-7 1,988 CY $25.90 $51,489.20+ r TOTAL: $886,114.30 3 Sanitary Sewer. ComEd Easement 24"PVC DR 18 2,002 LF $98.70 $197,597.40 30"PVC SDR 26-3034 1,196 LF $77.50 $92,690.00 30"PVC DR 18 900 LF $91.40 $82,260.00 San. Manhole 5'Dia. 12 EA $3,482.00 $41,784.00 Drop MH 5'Dia. 3 EA $7,745.00 $23,235.00 30"Connoction to Existing MH 1 FA $1,731.00 $1,731.00 TSF Mains CA-7 806 CY $25.90 $20,875.40 TOTAL: $,460,172.80 4 Watermain: On-Site _ 8"DIP Class 52 w/Poly R f=ittings 10,705 LF $21.20 $226,946.00 12"DIP Class 52 w/Poly&Fiitings 3,290 LF $30.10 $99,029.00 16"DIP Class 52 w/Poly&Fittings 5,315 LF $37.40 $198,781.00 1"Type K Copper Serv.Near 118 EA $401.00 $47,318.00 1"Type K CopeprBerv.Far 162 EA $919.00 $148,878.00 8"Gate Valve w/Box 33 EA $909.00 $29,997.00 Ti;Butterfly Valve w/60"Vault 7 FA 1 $2,619.00 $18,333.00 16"Butterfly Valve w/60"Vault 11 EA $2,986.00 $32,868.00 Fire Hydrant 60 EA $1,919.00 $115,140.00 TBF Mains CA,7 1,098 CY $25.90 $28,438.20 TOTAL: $945,728.20 P890 1 0r 4 JAN-26-2004 MON 02:07 Pit )'EMAN HUGHES FAX N0, 6� 330194 P, 03 CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL. 5 Watermain, Route 47 8"DIP Class 52 w/Poly and Fittings 1,390 LF $21.20 $29,468.00 12"1)lP Class 52 wlPoly and Fittings 2,815 LF $30,10 $84,731.50 8"Gato Valve w/box 2 EA $909.00 $1,818.00 1! Gale Valve w/60"Vault 4 EA $2,619.00 $10,476,00 12"Connection to Existing Stub 1 EA $494.00 $494.00 Augcr 24"Casing Under Routo 47 1 LS $11,938.00 $11,938.00 Fire Hydrant 13 EA $1,919.00 $24,947.00 TBF Mains CA-7 192 CY $25.90 $4,972,80 TOTAL: $168,845.30 6 Storm Sewer: On-Site -4"PVC SDR 26-3034 81160 LF $13.50 $110,160.00 6"PVC SDR 26-3034 5,809 LF $14.70 $85,392.30 12"ADS N-12 1,420 LF $18.60 $26,412.00 15"ADS N-12 633 LF $19.80 $12,533.40 18"ADS N-12 - 160 LF $24.10 $3,856.00 24"ADS N-12 457 LF $30.50 $13,938.50 12"RCP Class 4 O-Ring 5,587 LF $17.40 $97,213.80 15"RCP Class 4 0-Ring 2,441 LF $18.40 $44,914,40 18"RCP Class 4 O-Ring $03 LF $22.40 $17,987.20 24"RCP Class 4 0-Ring 1,406 LF $28.50 $40,071.00 30"RCP Class 4 0-Ring 2,906 LF $37,70 $109,556.20 36"RCP Class 4 O-Ring 802 LF $47.00 $37,694,00 42"RCP Class 4 0-Ring 205 LF $65.00 $13,325.00 34"X 53"HE-4 MJ 54 LF $85.00 $4,590.00 48"RCP Class 4 O-Ring 471 LF $71.50 $33,676.50 18"DIP Class 50 238 LF $44,50 $10,591.00 Sump Inlot/Inlot 24"Dla. 153 EA $609.00 $93,177.00 Strom MH/Inlet 48"pia. 26 EA $1,21 8,00 $31,61338.00 Storm MH/inlet 60"Die. 29 EA $1,704,00 $49,416.00 Storm MH 72"Dia. 15 EA $2,753.00 $41,295.00 Storm MH 84"Dia. 5 EA $4,549.00 $22,745.00 6T24"Dia. 39 FA $730.00 $28,470.00 CB 48"Dia. 3 F-A $1,275,00 $3,825,00 CB 60"Dia. 3 EA $1,857.00 $5,571.00 OulOt Control Structure 2 EA $3,838.00 $7,676,00 12"FES w/Grate - 4 EA $484.00 $1,936.00 15"FES w/Grate 10 EA $546.00 $5,460.00 24"FES w/Grate 10 EA $756.00 57,560.00 30"FES w/Grato 5 EA $996.00 $4,980.00 42"FES w/Grate 1 EA $1,625.00 $1,62s.00 34"X 53"FES wl Grate 1 EA $1,871.00 $1,871.00 48"FES w/Grate 1 E� $1,781.00 $1,781,00 Televising 17,583 LF $1.80 $31,649.40 Fleld Tile Connection 4 EA $349.00 $1,396.00 TI3F Mains CA-7 2,650 Cy $25.90 $65,635.00 TOTAL: $1,072,647.70 Page 2 of 4 JAN-26-2004 MON 02,07 PM 'EMAN HUGHES FAX NO. 6^ -)30194 P. 04 COD£ DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL 7 Roadway Construction Fine Grade(subgrade)+l-0.1' 63,650 SY $0.35 522,277.50 Geotoxtilo Fabric 63,650 SY $1.00 $63,650.00 Stone Only Under Curbs 4" 33,870 LF $0.65 $22,015.50 COMB CC&G B6-12(10"FLAG[DEPTH) 35,134 LF $8.10 $284,585.40 Backfill Curb 35,134 L_F $0.56 $19,675.04 Aggregate Baso Course 10" 52,560 SY $5.00 $262,800.00 Bituminous Material(Prime Coat)MC30 15,768 SY $1.00 $15,768.00 6Huminous l3indor Course 2.5" 52,560 SY $3.75 S 197,100.00 Cloan and.Tack 52,560 SY $0.20 $10,512.00 Bituminous Surface Course 1.5' 52,560 SY $2.55 $139,284.00 $1,037,667.44 8 Landscaping Parkway Trees 340 I=AA $350.00 $119,000.00 Parkway Sod 50,749 SY $2.45 $124,335.05 Wetland Plantings 1 LS $85,105.70 $85,105.70 Wetland Management&Monitoring 1 LS $19,700.00 $19,700.00 Route 47 Entrance Landscaping 1 LS $74,110.00 $74.110.00 Route 47 Landscape Buffer 1 LS $44,270.00 $44,270.00 Cul-de-sac Islands 1 LS $3,400.00 $3,400.00 Buffer: Lots 94 -98 1 LS $13,250.00 $13,260.00 Lot E Retention Pond 1 LS $17,790.00 $17,790.00 Lot F Rotention Pond 1 LS $17,530.00 $17,530.00 Park Site 1 LS $21,940.00 $21,940.00 TOTAL.: $540,440.75 9 Misc,Improvements Bike Path: Aggregate Base Course 8"&Bituminous Surface Course 1 LS $27,750.00 $27,750.00 Bika Path: CREDIT-Village pays for 50% 1 LS -$13,875.00 -$13,875.00 Public Walk 32,720 LF $15.00 $490,800.00 Stroot Sign$ 1 LS $8,000.00 $8,000.00 Street Lights 59 EA $2,500.00 $147,500.00 Utility Sloeves-4"PVC 11024 IF $15.00 $15,360.00 $675,535,00 Page 3 of 4 JAN-26-21304 MON 02:07 Pit IMAN HUGHES FAX NO. 6: 530194 P. 05 CbbE DESCRIPTION QUANTITY UNIT I UNIT PRICE TOTAL SUMMARY Earthwork,Tree Romoval,Soil Erosion&Sedimcntation Control 1 Improvements 349 761.00 2 Sanita Sewer: On-Site $886114.30 3 Sanity Sowor: ComEd Easement $460,172,80 4 Watermaln: On-Situ $945,728.20 5 Watarmain: Route47 $168,845.30 6 Storm Sewer. On-Site 1.072 647.70 7 Roadway Construction S1,037,567,44 8 Lands ca inq_ $'-7340.440.75 9 Misc. l rovements $675,535.04 TOTAL COST OF IMPROVEMENTS: $5,836,912,49 MINUS AMOUNT PAID BY SSA PROCEEDS: $4,783,527.00 IMPROVEMENT COST ABOVE SSA: $1,053,385.49 PLUS 10% CONTINGENCY: $105,338.55 BOND AMOUNT; $1,158,724.04 Page 4 of 4 Windett Ridge Punchlist EOPC 28-Feb-11 Task Quantity Unit Unit Price Cost Earthwork Sitework General • Submit revised record drawings,per City Engineer Joe Wywrot's 2-11-2008 review comments(attached hereto). 1 LS $5,000 $5,000 $2,500 $2,500 • Pay any outstanding fees(streemame signs,etc.)which may be due.Contact the Accounting Department at 630-553-4350 to inquire. NONE • Complete Com Ed easement dedication. COMPLETE • Remove construction trailers and PCC wash-out station @ Windett Ridge/Kentshire intersection. 1 LS $1,000 $1,000 $1,000 • Remove miscellaneous debris throughout subdivision. 1 LS $1,000 $1,000 $1,000 • Complete punchlist for Rt.47 improvements(attached hereto). COMPLETE Sanitary • Grout around pipes:San-34,San-35,San-36,San-37,San-38,San-39,San-40,San-45,San-46,San-47,San-48,San-49,San-50,San-51,San- 52,San-61,San-62,San-79,San-80,San-81, San-82,San-83,San-84,San-85,and San-94. 25 EA $150 $3,750 $3,750 • Locate/adjust castings to final grade;re-vacuum test(if not witnessed by a city engineering inspector):San-4,San-10,San-18,San-27,San-29 San-30,San-32,San-33,and San-41. 9 EA $250 $2,250 $2,250 • Replace chimney seal damaged by exposure:San-39,San-44,San-56,San-57,San-59,San-64,San-69,San-70,San-72,San-73,San-76,San- 84,and San-93. 13 EA $400 $5,200 $5,200 • Reset offset castings;re-seal;re-vacuum test(if not witnessed by a city engineering inspector):San-13,and San-56. 2 EA $250 $500 $500 • Install missing steps:San-25. 1 EA $250 $250 $250 • Lower casting to eliminate trip hazard:San-63. 1 EA $250 $250 $250 • Repair/replace broken sanitary pipe in manhole:San-39. 1 EA $500 $500 $500 • Replace lid gasket:San-81. 1 EA $50 $50 $50 • Pump down water for inspection of manhole:San-92. 1 LS $200 $200 $200 Sanitary/Com Ed Interceptor • Locate/adjust castings to final grade;re-vacuum test(if not witnessed by a city engineering inspector):San-18,San-19,San-22,San-23,San- 86,San-87,and San-89. 7 EA $1,000 $7,000 $7,000 • Add topsoil;fertilize;seed;mulch around the following castings:San-21,San-88,and San-90. 3 EA $300 $900 $900 • Reset offset castings;re-seal;re-vacuum test(if not witnessed by a city engineering inspector):San-90. 1 EA $250 $250 $250 • Change all lids to"Sanitary". 1 LS $1,000 $1,000 $1,000 Water • Locate A-Valves and adjust to finish grade:FH-8,FH-9,FH-27,FH-37,FH-42,FH-43,FH-44,FH-50,FH-51,FH-72,FH-75,V-3,V-25,V- 26,V-31,V-42,V-43,V-44,V-46,V-49,and V-53. 21 EA $250 $5,250 $5,250 • Pump down water level in water vault and grout around pipes:V-1,V-5,V-11,V-15,V-17,V-20,V-21,V-22,V-23A,V-24,V-28,V-29,V- 37,V-39,and V-55. 15 EA $250 $3,750 $3,750 • Locate the B-Boxes at the following lots and raise to final grade:7,10,15,16,34,37,41,50,59,129,131,183,219,235,and 262. 15 EA $250 $3,750 $3,750 • Lower the B-Boxes at the following lots to final grade: 12,14,61,62,64,71,126,and 165. 8 EA $100 $800 $800 • Replace bent/damaged B-Boxes at the following lots and re-grade/re-seed/re-sod as necessary:6,124,161,and 211. 4 EA $500 $2,000 $2,000 • Add steps to the following water vaults:V-1,V-17,V-21,V-22,V-23A,V-24,and V-29. 7 EA $250 $1,750 $1,750 • Repair hydrant chains:FH-16,FH-32,FH-33,FH-44,FH-56,and FH-75. 6 EA $50 $300 $300 • Repair broken bolt on trench adapter:FH-3,FH-40,and V-33. 3 EA $200 $600 $600 • Connect trench adapter to valve:V-12,V-16,and V-30. 3 EA $100 $300 $300 • Rotate hydrants to face street:FH-27 and FH-28. 2 EA $250 $500 $500 • Raise to final grade:FH-19 and V-48. 2 EA $250 $500 $500 • Repair broken trench adapter:V-13. 1 EA $250 $250 $250 • Place topsoil,fertilizer,and mulch around casting:V-15. 1 EA $500 $500 $500 • Lower A-Valve:FH-32. 1 EA $100 $100 $100 • Backfill around trench has settled;add topsoil,fertilizer,and mulch:FH-49. 1 EA $500 $500 $500 • Insulated wire looped in front of hydrant;identify and repair:FH-3. 1 EA $100 $100 $100 • Repair settled/sunken water main trench along Windett Ridge Road,from V-1 to V-7,with topsoil,fertilizer,seed/sod,and mulch. 1 LS $2,000 $2,000 $2,000 • Wire brush and paint all hydrants with paint supplied by hydrant manufacturer and paint all the way down to final grade. 1 LS $1,000 $1,000 $1,000 • Add topsoil around B-Boxes at the following lots;seed/sod as necessary:63,and 72. 2 EA $500 $1,000 $1,000 Storm • Vacuum all sump inlets. 1 LS $2,500 $2,500 $2,500 • Re-set silt fence at various locations throughout subdivision.Set new silt fence where indicated by Engineering Dept.Contact Darrell Busch to discuss at 630-417-3447. 1 LS $5,000 $5,000 $5,000 • Remove filter fabric from the following structures,for inspection:D-7A,F-213,F-2C,F-2F,F-3,F-4, F-6,F-21,F-26,G-1,H-1,H-2,H-3C,H- 4A,H-413,H-4C,H-5A,H-513,H-7A,H-713, H-7E, H-8B,H-8C,H-8D,H-9B,H-10,H-11,I-1,I-2,J-2,K-1,K-3,K-3B,K-3C,K-3E,K-6,K- 7,J-2,L-lA,L-7,N-lA,0-1,0-2,0-3,0-4,0-5,0-6,0-7,0-8,S-74,S-81,and S-82. 52 EA $100 $5,200 $5,200 • Clean/remove debris from the following structures:E-3,E-4,F-1,F-2C,H-3A,K-2,K-4,K-5,K-10,L-4,M-3,M-3A,S-11,S-21,S-31,S-32, S-51,S-53,S-55,S-57,S-60,S-61,S-65,S-67, S-68,S-70,S-85,S-86,S-87,S-92,S-97,S-99,and V46. 33 EA $100 $3,300 $3,300 • Add topsoil around the following structures;add fertilizer and mulch:A-6,B-J,B-1,B-2,C-1, C-6,L-2,S-1,S-19,S-20,S-29,S-41,S-44,S- 47,S-48,S-49,S-64,S-75,S-86,S-88,and S-99. 21 EA $250 $5,250 $5,250 Storm,Continued • Televised sanitary and storm sewers tapes have been received and reviewed.Comments are as follows: 1.TV the sanitary main between lots 114 and 116. 1 LS $500 $500 $500 2.TV the storm main at the following missed locations: K-3d to K-3a; I-la to 1-1; I-2 to I-3; H-8c to H-8b; M-2c to M-2; F-2a to F-2; I to I-la; I-1 to I-2; 0-8 to 0-9; M-2d to M-2c; M-2 to M-3; N-3 to N-4. 1 LS $1,000 $1,000 $1,000 3.Repair storm main at the following locations:K-3d to K-3 a,122% G to G-1,145'; H-4d to H-4c,106'. 2 EA $2,500 $5,000 $5,000 4.Re-TV the storm main at the following locations: B-1 to B-lc; B-2a to B-2b; A-2 to A-1; A-2 to A-3; D-la to D-2; A-3d to A-3d; A-5 to A- 4; K-la to K; D-3 to D-3 a; D-3 to D-4; D-I to D-1a; D-3 to D-2; H-7c to H-7; D-1 to D; H-6 to H-5; H-5 to H-4; C-1 to C; H-3 to H-4; F-1 to F-2; B to B-lc; FES-5 to F-1; 0-7 to O-6; O to 0-1; F-2a to F-5; F-2 to F-2a; M-3 to M-3a; L-I to H-4b; L-2 to L-1; M-1 to M-3; H to H- 3; N-le to N-1; M-1 to M; L-6 to L-7; H-7e to H-7d; K-3d to K-3f, D-9 to D-8; D-8 to D-7; L-I to L-la; L-3 to L-2; H-7c to H-7d; D-6 to D- 6a; D-4 to D-6; D-6 to D-7. 1 LS $2,500 $2,500 $2,500 • Locate the following structures and adjust to final grade,for inspection:D-3A,H-6A,H-7C, H-8A,I-4,L-6,0-5,S-16,S-17,S-28,S-35,S- 37,S-50,S-59,S-62,S-66,and S-80. 17 EA $350 $5,950 $5,950 • Grout around the pipes at the following structures:C-4A,E-2,F-1,F-5,H-41),N-2,S-11,S-12,S-13,S-21,S-31,S-49,S-51,S-52,S-55,S-65, 5-79,S-96,and S-99. 19 EA $200 $3,800 $3,800 • Reset castings and/or adjusting rings on the following structures:A-3,A-4,B-1C,F-2,M-3A, S-8,S-34,S-57,S-61,S-65,S-70,S-77,S-9Q S-97,and S-99. 15 EA $250 $3,750 $3,750 • Pour flow line:A-1C,A-2C,A-313,A-6A,A-7,A-10,A-20,B-2E,B-21,C-5,C-7,D-413,D-9, E-IA,K-2,N-1,N-3,and W-3A. 18 EA $500 $9,000 $9,000 • Reshape rip rap at FES so that pipes are self-cleaning:4,E,F,G,H,I-3(southern outlet),J,K, K-31,M(by S-31),O,and the overflow weir by O. 12 EA $250 $3,000 $3,000 • Add steps to the following structures:A-1,A-2,A-4,B-2A,D-6,E-2,H-7A,H-8,K-31),L-2, M-3,and N-2. 12 EA $250 $3,000 $3,000 • Correct veins going in the wrong direction:B-2A,B-4,B-5,D-10,E-3,E-4,F-2C,H-3,H-313, H-10,and J-1. 11 EA $10 $110 $110 • Grout under the casting at the following structures:A-3A,A-313,C-3,D-4,D-5,D-16,and W-3A. 7 EA $200 $1,400 $1,400 • Lower the following structures to eliminate trip hazard:C-4A,F-213,J-10,S-21,S-55,and S-87. 6 EA $500 $3,000 $3,000 • Cut lifting eyes out of toe wall:FES-1,FES-2,FES-3,FES-4,and the north pond outlet FES. 5 EA $100 $500 $500 • Place rip rap at the following structures:C,D,H,I,FES-1,FES-2,and FES-3. 7 EA $500 $3,500 $3,500 • Grout inside the following structures:J-10,S-24,S-67,S-71,and S-77. 5 EA $200 $1,000 $1,000 • Repair the following pipe sections:Between I-2 and S-90,Between S-92 and S-93. 2 EA $2,000 $4,000 $4,000 • Backfill the following structures with dirt;grade per plan:Outlet structure at the north pond,Outlet structure at the south pond. 2 EA $500 $1,000 $1,000 • Change the following lids to approved"City of Yorkville"and"Storm":D-8,E-2,H-5,and S-58. 4 EA $100 $400 $400 • Complete installation of the following:0-9,the run from 0-9 to 0-8. 250 L $75 $18,750 $18,750 • At lots 96-97,between S-63 and S-64,there is a manhole installed which is not shown on the approved engineering plans.Why was this manhole installed?If it is to remain,swap lid to that with"City of Yorkville"and"Storm';additionally it is filled with standing water. 1 LS $100 $100 $100 • Seal the adjusting rings on the following structures:D-6A,and S-52. 2 EA $100 $200 $200 • Change the following to a closed lid:S-9,and S-10. 2 EA $100 $200 $200 • Install missing pipe which the grate should be resting on:C. 1 EA $500 $500 $500 • Replace incorrectly sized grate:F. 1 EA $250 $250 $250 • Bolt down the grate on the FES:G. 1 EA $100 $100 $100 Storm,Continued • A fence was constructed over the lid of the following structure:S-33.Either the fence is to be relocated off the structure or removable panel(s) should be installed for maintenance of this structure. 1 LS $1,000 $1,000 $1,000 • Cut off lifting eyes inside the following structure:H-3. 1 EA $100 $100 $100 • The flat-top lid is not sitting on NIB-1;correct. 1 EA $1,000 $1,000 $1,000 • Replace damaged FES:J. 1 EA $1,000 $1,000 $1,000 • There is currently an 8"pipe from Raintree Village Subdivision draining into inlet S-96 with 6"out into Windett Ridge at Lots 92-93.Why was this done?Contact Darrell Busch at 630-417-3447 to discuss.Connection of existing field tile-OK. DELETE • Address erosion issues along the rear yards of the homesites on the north side of Claremont Court. COMPLETE • Resolve the rear yard stormwater conveyance issue with property owners along the north side of Claremont Court. COMPLETE • Repair erosion to offsite grassed swale where storm sewer discharges near Unit 2. 1 LS $2,000 $2,000 $2,000 Pavement • Perform 48-hours streetlight burn test. DELETE • Plumb streetlights at the following locations:by Lot 105, 112,122,224,and 239. 5 EA $500 $2,500 $2,500 • Construct temporary bituminous sidewalk at the following locations:386 Sutton(Lot 223),448 Sutton(Lot 229), 671 Kentshire/ 2477 Wilton(Lot 127), 602 Windett Ridge/2324 Fairfax(Lot 159), 611 Windett Ridge(Lot 75), 621 Windett Ridge(Lot 76), 591 Windett Ridge/2297 Fairfax(Lot 73),501 Windett Ridge/488 Coach(Lot 68),511 Windett Ridge(Lot 69),489 Windett Ridge(Lot 66),495 Windett Ridge/489 Coach(Lot 67),and 247 Windett Ridge(Lot 43). 5400 SF $5 $27,000 $27,000 • Cut curb depressions for sidewalk on Sutton Street at Waverly Court, Sutton Street at Fairfax Way,and Windett Ridge Road at Fairfax Way. 3 EA $250 $750 $750 • At Wyllie Place and Windett Ridge Road:the public walk should cross the road and connect to the public walk at the north side of Windett Ridge Road.No-remove walk instead. 25 SF $5 $125 $125 • Install driveway approach(pre-pour inspections required)at the following lots: 10,11, 12,13,and 14. 5 EA $1,500 $7,500 $7,500 • Replace damaged public walk ADA ramps at the following lots: 1,and 216. 50 SF $10 $500 $500 • Install public walk at the open space area between lots 124&277. 250 SF $5 $1,250 $1,250 • Replace curb cut with 136-12 at the following lots:2,and 16. 2 EA $1,000 $2,000 $2,000 • Remove service walks in the parkway at the following lots: 14,and 16. 2 EA $500 $1,000 $1,000 • Taper curbs for ease of snow removal/street cleaning at approaching ends of the islands at the Route 47 entrance. 1 LS $2,000 $2,000 $2,000 • Public walk is holding water at lot 40;correct as necessary. 1 LS $1,000 $1,000 $1,000 • Remove curb and gutter at lot 133; replace with 136-12 and slope appropriately for drainage,as this is a low area which holds water. 1 LS $5,000 $5,000 $5,000 • Patch roadways and curbs as marked on the pavement.Contact Sr.Engineering Technician Darrell Busch for specific questions- 630-553-8555.Cost included in surface course 0 LS $0 $0 • Pave surface course.Provide satisfactory density test reports. 26547 SY $14 $371,658 $371,658 • Install integrated red pavement with fiberglass truncated dome mat insert at the location of the bike path in the Com Ed ROW. 1 LS $500 $500 $500 Landscaping&Gradin>r • Note that some of the parkway trees and site landscaping could not be checked at this time due to just coming out of winter.Letter to follow in May 2009. • Complete grading and install all landscaping and missing parkway trees in build-able lots,islands,bike paths, and open space/ common areas,per approved plans. 1 LS $50,000 $50,000 $50,000 • Grade commercial area per plan,to allow for sufficient drainage. 1 LS $10,000 $10,000 $10,000 • All areas to be conveyed to the Parks Department are to be inspected by Scott Sleezer/Superintendent of Parks-630-878-7291. 1 LS $50,000 $50,000 $50,000 • All basins are to be inspected by City Parks Designer Laura Haake-630-553-8574. 1 LS $50,000 $50,000 $50,000 • Specific lots with missing parkway trees: 156,157,192,232,262,the open space area between lots 124&277. 6 EA $300 $1,800 $1,800 • Backfill behind curbs at the following lots: 1,2,3,4,5,6,7,8,9, 16,24,27,31,39,42,49,50,51,59,62,64,68,73, 165, 195, 203,217,222,225,262,and the open space area between lots 124&277. 31 EA $250 $7,750 $7,750 • Backfill at public walks(and add seed/sod as applicable)at the following lots:2, 10, 11, 12, 14, 15, 16,21,22,23,35,39,40,42, 51,54,67,73, 160, 165, 195,211,217,235,240,and the area between lots 20&216. 26 EA $250 $6,500 $6,500 • Add fill to fence post holes at the following lots: 10,11,12, 13, 14,and 15. 6 EA $200 $1,200 $1,200 • Restore the following lots to be residential,build-able lots:41,42,and 262. 3 EA $2,000 $6,000 $6,000 • Add fill to parkways at the following lots: 12,and 35. 2 EA $500 $1,000 $1,000 • Establish seed/sod at lot 35. 1 LS $1,000 $1,000 $1,000 • Fill the hole in the sod at the bike path area,approx. 100'south of Fairfax Way.Remove fill in wetland area west of trail. 1 LS $1,000 $1,000 $1,000 • Remove pine tree from parkway at lot 50. 1 EA $100 $100 $100 • Add fill to sanitary service trench in front yard of lot 61. 1 EA $1,000 $1,000 $1,000 • Backfill/add fill to street light poles at the open space area between lots 124&277. 1 LS $500 $500 $500 • Remove dirt piles;grade;landscape open space area between lots 124&277. 1 LS $2,000 $2,000 $2,000 • Added 5-4-09:grade between lots 34&35,to facilitate positive drainage. 1 LS $2,000 $2,000 $2,000 SUB-TOTAL $767,543 $227,100 $540,443 +25%CONTINGENCY $191,886 $56,775 $135,111 TOTAL $959,429 $283,875 $675,554 United City of Yorkville p County Seat of Kendall County J -0 800 Game Farm Road EST. �1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8528 CO Fax: 630-553-3436 9 ?� Website: NN.-ww york-,J11e4i1. us <LE Ms. Danielle Dash April 7, 2009 Wiseman-Hughes 975 E. 224 Street Wheaton,IL 60187 RE: Windett Ridge Subdivision-Punchlist 1 Dear Ms. Dash: A field inspection of the above site has been conducted; below is the initial project punch list: General • Submit revised record drawings, per City Engineer Joe Wywrot's 2-11-2008 review comments (attached hereto). • Pay any outstanding fees (streetname signs, etc.) which may be due. Contact the Accounting Department at 630-5534350 to inquire. • Complete Com Ed easement dedication. • Remove construction trailers and PCC wash-out station @ Windett Ridge/Kentshire intersection. • Remove miscellaneous debris throughout subdivision. • Complete punchlist for Rt.47 improvements(attached hereto). Sanitary • Grout around pipes: San-34, San-35, San-36, San-37, San-38, San-39, San40, San45, San46, San47, San-48, San49, San-50, San-51, San-52, San-61, San-62, San-79, San-80, San-81, San-82, San-83, San-84, San-85,and San-94. • Locate/ adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San4, San-10, San-18, San-27, San-29, San-30, San-32, San-33,and San4l. • Replace chimney seal damaged by exposure: San-39, San44, San-56, San-57, San-59, San-64, San-69, San-70, San-72, San-73, San-76, San-84,and San-93. • Reset offset castings; re-seal; re-vacuum test (if not witnessed by a city engineering inspector): San-13, and San-56. • Install missing steps: San-25. • Lower casting to eliminate trip hazard: San-63. • Repair/replace broken sanitary pipe in manhole: San-39. • Replace lid gasket: San-81. • Pump down water for inspection of manhole: San-92. 2 Sanitary/Com Ed Interceptor • Locate/ adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San-]8, San-19, San-22, San-23, San-86, San-87,and San-89. • Add topsoil;fertilize; seed;mulch around the following castings: San-21, San-88,and San-90. • Reset offset castings; re-seal; re-vacuum test (if not witnessed by a city engineering inspector): San-90. • Change all lids to"Sanitary". Water • Locate A-Valves and adjust to finish grade: FH-8, FH-9, FH-27, FH-37, FH-42, F14-43, FH-44, FH-50, FH-51,FH-72, FH-75,V-3,V-25,V-26,V-31,V-42,V-43,V-44,V-46,V-49, and V-53. • Pump down water level in water vault and grout around pipes: V-1, V-5,V-11,V-15,V-17,V-20, V-21,V-22,V-23A,V-24,V-28,V-29,V-37,V-39, and V-55. • Locate the B-Boxes at the following lots and raise to final grade: 7, 10, 15, 16, 34, 37, 41, 50, 59, 129, 131, 183, 219,235, and 262. • Lower the B-Boxes at the following lots to final grade: 12, 14, 61, 62, 64, 71, 126,and 165. • Replace bent/ damaged B-Boxes at the following lots and re-grade/re-seed/re-sod as necessary: 6, 124, 161, and 211. • Add steps to the following water vaults:V-1,V-17, V-21,V-22,V-23A,V-24, and V-29. • Repair hydrant chains: FH-16,FH-32,FH-33,FH-44, FH-56,and FH-75. • Repair broken bolt on trench adapter: FH-3, FH-40, and V-33. • Connect trench adapter to valve:V-12, V-16, and V-30. • Rotate hydrants to face street: FH-27 and FH-28. • Raise to final grade: FH-19 and V-48. • Repair broken trench adapter: V-13. • Place topsoil, fertilizer, and mulch around casting: V-15. • Lower A-Valve: FH-32. • Backfill around trench has settled; add topsoil, fertilizer, and mulch: FH-49. • Insulated wire looped in front of hydrant; identify and repair: FH-3. • Repair settled/ sunken water main trench along Windett Ridge Road, from V-1 to V-7, with topsoil,fertilizer, seed/sod, and mulch. • Wire brush and paint all hydrants with paint supplied by hydrant manufacturer and paint all the way down to final grade. • Add topsoil around B-Boxes at the following lots; seed/sod as necessary: 63,and 72. Storm • Vacuum all sump inlets. • Re-set silt fence at various locations throughout subdivision. Set new silt fence where indicated by Engineering Dept. Contact Darrell Busch to discuss at 630-417-3447. • Remove filter fabric from the following structures, for inspection: D-7A, F-2B, F-2C, F-2F, F-3, F-4, F-6, F-21, F-26, G-1, H-1, H-2, H-3C, 144A, H4B, H-4C, H-5A, H-5131, H-7A, H-7B, H-7E, H-8B, H-8C, H-8D, H-913, H-10, H-11, I-1, 1-2, J-2, K-1, K-3, K-3B, K-3C, K-3E, K-6, K-7,J-2,L-1A,L-7,N-IA,0-1, 0-2,0-3, 0-4,0-5,0-6,0-7,0-8, S-74, S-81, and S-82. • Clean/ remove debris from the following structures: E-3, E-4, F-1, F-2C, H-3A, K-2, K4, K-5, K-10, L-4, M-3, M-3A, S-11, S-21, S-31, S-32, S-51, S-53, S-55, S-57, S-60, S-61, S-65, S-67, S-68, S-70, S-85, S-86, S-87, S-92, S-97, S-99,and V-46. • Add topsoil around the following structures; add fertilizer and mulch: A-6, B-J, B-1, B-2, C-1, C-6,L-2, S-1, S-19, S-20, S-29, S-41, S44, S47, S48, S49, S-64, S-75, S-86, S-88,and S-99. Windett Ridge-PL 1-April 7,2009 3 Storm, Continued • Televised sanitary and storm sewers tapes have been received and reviewed. Comments are as follows: I. TV the sanitary main between lots 114 and 116. 2. TV the storm main at the following missed locations: K-3d to K-3a; I-la to I-1; I-2 to L 3; H-8c to H-8b; M-2c to M-2; F-2a to F-2; I to I-1a; I-1 to 1-2; 0-8 to 0-9; M-2d to M-2c; M-2 to M-3; N-3 to N4. 3. Repair storm main at the following locations: K-3d to K-3a, 122% G to G-1, 145% H-4d to 114c, 106'. 4. Re-TV the storm main at the following locations: B-1 to B-lc; B-2a to B-2b; A-2 to A- 1; A-2 to A-3; D-1 a to D-2; A-3d to A-3d; A-5 to A-4; K-la to K; D-3 to D-3a; D-3 to D-4; D-1 to D-la; D-3 to D-2; H-7c to H-7; D-1 to D; H-6 to H-5; H-5 to H-4; C-1 to C; H-3 to H-4; F-1 to F-2; B to B-lc; FES-5 to F-1; 0-7 to 0-6; O to 0-1; F-2a to F-5; F-2 to F-2a; M-3 to M-3 a; L-1 to H-4b; L-2 to L-1; M-1 to M-3; H to H-3; N-lc to N-1; M-1 to M; L-6 to L-7; H-7e to H-7d; K-3 d to K-3 f; D-9 to D-8; D-8 to D-7; L-1 to L-la; L-3 to L-2; 14-7c to H-7d; D-6 to D-6a; D-4 to D-6; D-6 to D-7. • Locate the following structures and adjust to final grade, for inspection: D-3A, H-6A, H-7C, H-8A, 1-4, L-6, 0-5, S-16, S-17, S-28, S-35, S-37, S-50, S-59, S-62, S-66, and S-80. • Grout around the pipes at the following structures: C-4A, E-2, F-1, F-5, 1-1-41), N-2, S-11, S-12, S-13, S-21, S-31, S-49, S-51, S-52, S-55, S-65, S-79, S-96,and S-99. • Reset castings and/ or adjusting rings on the following structures: A-3, A-4, B-1C, F-2, M-3A, S-8, S-34, S-57, S-61, S-65, S-70, S-77, S-90, S-97,and S-99. • Pour flow line: A-1C, A-2C, A-3B, A-6A, A-7, A-10, A-20, B-2E, B-21, C-5, C-7, D-4B, D-9, E-lA, K-2,N-1,N-3, and W-3A. • Reshape rip rap at FES so that pipes are self-cleaning: 4, E, F, G, H, I-3 (southern outlet), J, K, K-31, M(by S-31),O, and the overflow weir by O. • Add steps to the following structures: A-1, A-2, A-4, B-2A, D-6, E-2, H-7A, H-8, K-313, L-2, M-3, and N-2. • Correct veins going in the wrong direction: B-2A, B-4, B-5, D-10, E-3, E4, F-2C, H-3, H-3B, H-10, and J-1. • Grout under the casting at the following structures: A-3A,A-313, C-3, D4,D-5, D-16,and W-3A. • Lower the following structures to eliminate trip hazard: C4A, F-213,J-10, S-21, S-55, and S-87. • Cut lifting eyes out of toe wall: FES-1,FES-2,FES-3,FES-4, and the north pond outlet FES. • Place rip rap at the following structures: C, D,H,I,FES-1,FES-2,and FES-3. • Grout inside the following structures:J-10, S-24, S-67, S-71,and S-77. • Repair the following pipe sections: Between I-2 and S-90, Between S-92 and S-93. • Backfill the following structures with dirt; grade per plan: Outlet structure at the north pond, Outlet structure at the south pond. • Change the following lids to approved"City of Yorkville"and"Storm": D-8,E-2, H-5,and S-58. • Complete installation of the following: 0-9,the run from 0-9 to 0-8. • At lots 96-97, between S-63 and S-64, there is a manhole installed which is not shown on the approved engineering plans. Why was this manhole installed? If it is to remain, swap lid to that with"City of Yorkville"and"Storm"; additionally it is filled with standing water. • Seal the adjusting rings on the following structures: D-6A, and S-52. • Change the following to a closed lid: S-9,and S-10. • Install missing pipe which the grate should be resting on: C. • Replace incorrectly sized grate: F. • Bolt down the grate on the FES: G. Winden Ridge-PL 1-April 7,2009 4 Storm, Continued • A fence was constructed over the lid of the following structure: 5-33. Either the fence is to be relocated off the structure or removable panel(s) should be installed for maintenance of this structure. • Cut off lifting eyes inside the following structure: H-3. • The flat-top lid is not sitting on MH-1; correct. • Replace damaged FES: J. • There is currently an 8" pipe from Raintree Village Subdivision draining into inlet 5-96 with 6" out into Windett Ridge at Lots 92-93. Why was this done? Contact Darrell Busch at 630-417- 3447 to discuss. • Address erosion issues along the rear yards of the homesites on the north side of Claremont Court. • Resolve the rear yard stormwater conveyance issue with property owners along the north side of Claremont Court. • Repair erosion to offsite grassed swale where storm sewer discharges near Unit 2. Pavement • Perform 48-hours streetlight burn test. • Plumb streetlights at the following locations: by Lot 105, 112, 122, 224, and 239. • Construct temporary bituminous sidewalk at the following locations: 386 Sutton (Lot 223), 448 Sutton (Lot 229), 671 Kentshire/ 2477 Wilton (Lot 127), 602 Windett Ridge/ 2324 Fairfax (Lot 159), 611 Windett Ridge (Lot 75), 621 Windett Ridge (Lot 76), 591 Windett Ridge/ 2297 Fairfax (Lot 73), 501 Windett Ridge/ 488 Coach (Lot 68), 511 Windett Ridge (Lot 69), 489 Windett Ridge(Lot 66),495 Windett Ridge/489 Coach (Lot 67), and 247 Windett Ridge(Lot 43). • Cut curb depressions for sidewalk on Sutton Street at Waverly Court, Sutton Street at Fairfax Way, and Windett Ridge Road at Fairfax Way. • At Wythe Place and Windett Ridge Road: the public walk should cross the road and connect to the public walk at the north side of Windett Ridge Road. • Install driveway approach (pre-pour inspections required) at the following lots: 10, 11, 12, 13, and 14. • Replace damaged public walk ADA ramps at the following lots: 1, and 216. • Install public walk at the open space area between lots 124&277. • Replace curb cut with 136-12 at the following lots: 2, and 16. • Remove service walks in the parkway at the following lots: 14, and 16. • Taper curbs for ease of snow removal/ street cleaning at approaching ends of the islands at the Route 47 entrance. • Public walk is holding water at lot 40; correct as necessary. • Remove curb and gutter at lot 133; replace with 136-12 and slope appropriately for drainage, as this is a low area which holds water. • Patch roadways and curbs as marked on the pavement. Contact Sr. Engineering Technician Darrell Busch for specific questions- 630-553-8555. • Install integrated red pavement with fiberglass truncated dome mat insert at the location of the bike path in the Com Ed ROW. Windett Ridge-PL 1-April 7,2009 5 Landscaping& Grading • Note that some of the parkway trees and site landscaping could not be checked at this time due to just coming out of winter. Letter to follow in May 2009. • Complete grading and install all landscaping and missing parkway trees in build-able lots, islands,bike paths, and open space/common areas,per approved plans. • Grade commercial area per plan, to allow for sufficient drainage. • All areas to be conveyed to the Parks Department are to be inspected by Scott Sleezer/ Superintendent of Parks- 630-878-7291. • All basins are to be inspected by City Parks Designer Laura Haake- 630-553-8574. • Specific lots with missing parkway trees: 156, 157, 192, 232, 262, the open space area between lots 124&277. • Backfill behind curbs at the following lots: 1, 2, 3, 4, 5, 6, 7, 8, 9, 16, 24, 27, 31, 39, 42, 49, 50, 51, 59, 62, 64, 68, 73, 165, 195, 203, 217, 222, 225, 262, and the open space area between lots 124&277. • Backfill at public walks (and add seed/sod as applicable) at the following lots: 2, 10, 11, 12, 14, 15, 16, 21, 22, 23, 35, 39, 40, 42, 51, 54, 67, 73, 160, 165, 195, 211, 217, 235, 240, and the area between lots 20&216. • Add fill to fence post holes at the following lots: 10, 11, 12, 13, 14, and 15. • Restore the following lots to be residential, build-able lots: 41, 42, and 262. • Add fill to parkways at the following lots: 12, and 35. • Establish seed/sod at lot 35. • Fill the hole in the sod at the bike path area, approx. 100' south of Fairfax Way. Remove fill in wetland area west of trail. • Remove pine tree from parkway at lot 50. • Add fill to sanitary service trench in front yard of lot 61. • Backfill/add fill to street light poles at the open space area between lots 124 &277. • Remove dirt piles; grade; landscape open space area between lots 124 &277. Please arrange to complete the above items at your earliest opportunity, and contact me at 630- 553-8528 to schedule a re-inspection of this project punchlist. For all specific field-related questions,please contact Darrell Busch directly at 630-417-3447. Sincerely, nnifer L. Woodrick United City of Yorkville Engineering Department Cc: Brendan McLaughlin,City Administrator Joe Wywrot, City Engineer Darrell Busch, Sr. Engineering Tech. Travis Miller,Community Development Director Laura Haake, City Parks Designer Annette Williams, Comm. Dev.Admin.Assistant Scott Sleezer, Superintendent of Parks Windett Ridge-PL I-April 7,2009 ♦�� c,T- United City of Yorkville = t L Ott County Seat of Kendall Comity 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 -�� Telephone: 630-553-8528 Fax: 630-553-3436 �� , - Website: www.yorkville.il.us <'LE �yv Ms. Danielle Dash May 21, 2010 Wiseman-Hughes 975 E. 22nd Street Wheaton, IL 60187 RE: Windett Ridge Subdivision-Punchlist 2 Dear Ms. Dash: A field inspection of the above site has been conducted; below is the updated project punch list. Please note that this punchlist is not for the entire subdivision, but only for items in the areas adjacent/near to the previously accepted roadways. General • Submit revised record drawings, per City Engineer Joe Wywrot's 2-11-2008 review comments (previously provided). • Pay any outstanding fees (street name signs, etc.) which may be due. Contact the Accounting Department at 630-553-4350 to inquire. • Complete Coin Ed easement dedication. • Remove miscellaneous debris throughout subdivision. • Complete punchlist for Rt.47 improvements. Sanitary • Grout around pipes: San-39, San-40, San-45, San-46, San-51, San-52, San-81, and San-85. • Locate/ adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San-10, San-18. • Replace chimney sea] damaged by exposure: San-39, San-57. • Make sanitary sewer repairs, re-televise lines, and submit tapes for viewing: See Attachment 1. Sanitary/ Com Ed Interceptor • Locate/ adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San-]8, San-19, San-22, San-23. • Add topsoil; fertilize; seed;mulch around casting: San-21. • Change all lids to"Sanitary". • Backfiil drop off along bike path. • Repair bituminous path where storm sewer crossing is gravel. windett Ridge.Punchlist 2 2 Water • Locate A-Valves and adjust to finish grade: FH-73. • Pump down water level in water vault and grout around pipes: V-17. • Locate the B-Boxes at the following lots and raise to final grade: 7, 10, 15, 16, 34, 37, 41, 50, 59, 183,219, and 235. • Lower the B-Boxes at the following lots to final grade: 12, 14, 61, 62, and 64. • Replace bent/ damaged B-Boxes at the following lots and re-grade/ re-seed/ re-sod as necessary: 6, and 211. • Add steps to water vault V-17. • Repair hydrant chains: FH-73. • Connect trench adapter to valve V-12. • Raise to final grade: FH-19. • Backfill around trench has settled; add topsoil, fertilizer, and mulch: FH49. • Add topsoil around B-Boxes at the following lots; seed/sod as necessary: 63, and 72. Storm • Re-set silt fence at various locations throughout subdivision. Set new silt fence where indicated by Engineering Dept. Contact Darrell Busch to discuss at 630-417-3447. • Remove filter fabric from structure F-6, for inspection. • Clean/ remove debris from the following structures: F-1, 5-11, 5-19, 5-21, 5-31, 5-49, 5-51, 5-55, and 5-98. • Add topsoil around structure 5-29; add fertilizer and mulch. • Televised sanitary and storm sewers tapes have been received and reviewed. Comments are as follows: 1. TV the storm main at the following missed locations: Fla-177b; F3 to Fla. 2. Repair storm main at the following location: G to G-1, 145'. 3. Re-TV the storm main at the following locations: B-1 to B-1 c; B-2a to B-2b; A-2 to A-3; D-la to D-2; A-3b to A-3d; A-5 to A4; F-1 to F-2; D-6 to D-6a; D-6 to D-7; and D- 7 to D-8. • Locate the following structures and adjust to final grade, for inspection: D-3A, 5-16, 5-17, S- 28, 5-35, 5-37, 5-50, B-2, C-6, A-6, 5-44, C-1, 5-47, C-6, 5-19 (shown twice on plans; both), 5-20, 548, 547, and 5-19. • Grout around the pipes at the following structures: F-1, F-5, 5-11, S-21, 5-31, 5-49, 5-51, and 5-55. • Reset castings and/or adjusting rings on the following structures: A-4, S-8. • Pour flow line: A-1 C. • Reshape rip rap at FES so that pipes are self-cleaning: 4, F, G, and K. • Add steps to structure A-4. • Lower structures J-10, 5-21, and 5-55, to eliminate trip hazard. • Cut lifting eyes out of toe wall: FES-1, FES4, FES-C, FES-D, and the north pond outlet FES-C. • Place rip rap at the following structures: C, D, and FES-1. • Backfill the Outlet structure at the north pond with dirt; grade per plan. • Seal the adjusting rings on the structure D-6A. • Install missing pipe which the grate should be resting on: FES-C. • Replace incorrectly sized grate: FES-F. • Bolt down the grate on the FES: G. • Correct sinking trench at rear yards of homesites on the north side of Claremont Court. Windett Ridge.Punchlist 2 3 Pavement • Perform 48-hours streetlight burn test. • Plumb streetlights by Lots 224 and 239. • Construct temporary bituminous sidewalk at the following locations: 386 Sutton (Lot 223), 448 Sutton (Lot 229), 671 Kentshire/ 2477 Wilton (Lot 127), 602 Windett Ridge/ 2324 Fairfax (Lot 159), 611 Windett Ridge (Lot 75), 621 Windett Ridge (Lot 76), 591 Windett Ridge/ 2297 Fairfax (Lot 73), 501 Windett Ridge/ 488 Coach (Lot 68), 511 Windett Ridge (Lot 69), 489 Windett Ridge (Lot 66), 495 Windett Ridge/ 489 Coach (Lot 67), and 247 Windett Ridge (Lot 43). • Replace damaged public walk ADA ramp(s) at Lot 216. • Replace curb cut with 136-12 at lots 2, and 262. • Public walk is holding water at lot 40; correct as necessary. • Install integrated red pavement with fiberglass truncated dome mat insert at the location of the bike path in the Com Ed ROW. Landscaping & Grading • Complete grading in build-able lots, islands, bike paths, and open space/ common areas, per approved plans. • Grade commercial area per plan, to allow for sufficient drainage. • All areas to be conveyed to the Parks Department are to be inspected by Scott Sleezer/ Superintendent of Parks; contact him at 630-878-7291 to schedule. • All basins are to be inspected by City Parks Designer Laura Haake; contact her at 630-553-8574 to schedule an inspection. • Backfill behind curbs at the following lots: 1, 2, 3, 4, 5, 6, 7, 8, 9, 16, 24, 27, 31, 39, 42, 49, 50, 51, 59, 62, 64, 68, 195, 203, 217, 222, and 225. • Backfill at public walks (and add seed/sod as applicable) at the following lots: 2, 10, 11, 12, 14, 15, 16, 21, 22, 23, 35, 39, 40, 42, 51, 54, 67, 195, 211, 217, 235, and 240. • Establish seed/ sod at lot 35. • Add fill to sanitary service trench in front yard of lot 61. • Grade between lots 34 & 35, to facilitate positive drainage. • Gravel path around south pond requires attention; see Attachment 2. • Install missing/replace dead parkway trees at the following lots: 19, 24, 192, 233. • Remove pine tree from parkway at lot 50. • None of the rear-yard berm plantings have been installed at Lots 7, 8, 9, 10. • All of the cul-de-sac plantings vary greatly from the approved landscape plan; provide a quantified and species-specific plant list for every cul-de-sac island, and a determination of acceptability will be made. • Install Qty. 4 EAC at the rear yard berm at Lot 33. • Install the following missing quantities of landscape plantings at the Route 471 Windett Ridge Road landscaping berm by Lot 35 (see Attachment 3): o Qty. 20 APD o Qty. 24 VSB o Qty. 428 VM o Qty. 757 MA o Qty. 647 ND o Qty. 28 VSB Wind&I Ridge.Punchlisl2 4 Landscaping & Grading, continued o Qty. 26 CVM o Qty. 1 AAB o Qty. 108 GS o Qty. 73 CVM • Install the following missing quantities of landscape plantings at the Route 471 Windett Ridge Road landscaping berm by Lot 1 (Attachment 4): o Qty. 46 CVM o Qty. 33 VSB o Qty. 15 RFC o Qty. 9 CAH o Qty. 124 HHR o Qty. 647 ND o Qty. 421 VM o Qty. 748 MA o Qty. 56 SAJ o Qty. 17 EPM o Qty. 28 VSB o Qty. 38 RFG o Qty. 3 PA o Qty. 6 SN o Qty. 113 GS o Qty. 1 VTS • Install Qty. 12 RCA at the Route 471 Windett Ridge Road landscaping berm, in the Windett Ridge Road center roadway median (Attachment 4). Please arrange to complete the above items immediately, and contact me at 630-553-8528 to schedule a re-inspection of this project punchlist. For specific field-related questions, please contact Darrell Busch directly at 630-417-3447. Sincerely, Cf Jennifer L. Woodrick United City of Yorkville Engineering Department Cc: Bart Olson, City Administrator Joe Wywrot, City Engineer Darrell Busch, Sr. Engineering Tech. Krysti Barksdale-Noble, Community Development Director Laura Haake, City Parks Designer Windett Ridge.Punchlisl 2 Page 1 of 3 Jennifer Woodrick From: Joe Wywrot Sent: Wednesday, September 23, 2009 8:10 AM To: Kirk Hiland Cc: Darrell Busch; Jennifer Woodrick Subject: RE: Windett Ridge -sewer televising & repairs Kirk, 1) Repair needed b/w G and G-1 at 145 feet. Rolled gasket 2) Repair needed b/w K-3 and K-3a at 122 feet. Pipe broken 3) Repair needed b/w H-4d and H-4c at 106 feet. Separated joint For all three repairs, you should assume the need to replace 2 full sections of storm sewer. Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile From: Kirk Hiland [mailto:khiland @wisemanhughes.com] Sent: Tuesday, September 22, 2009 3:07 PM To: Joe Wywrot Subject: RE: Windett Ridge - sewer televising & repairs Joe- On the items listed below that indicate "repair needed", could you be more specific to what the repair is? The reason that I ask is so that I can put a more accurate budget together for the owner. It will also help my contractor prior to the repair so that they have the correct materials on site. Thank You, Kirk From: Joe Wywrot [mailto:JWywrot @yorkville.il.us] Sent: Monday, May 04, 2009 2:24 PM To: Kirk Hiland Cc: Darrell Busch; Jennifer Woodrick; Brendan McLaughlin Subject: Windett Ridge - sewer televising & repairs Kirk, Below find our review comments regarding the sewer televising performed to date. Contact Darrell Busch regarding specific requirements for sewer repairs. Sanitary 1) One section of sewer(SAN68—SAN69)was not televised. 2) All other sections look OK. Storm 4) Repair needed b/w G and G-1 at 145 feet. 5) Repair needed blw K-3 and K-3a at 122 feet. 6) Repair needed blw H-4d and H-4c at 106 feet. 5/21/2010 Page 2 of 3 7) Re-televise the following sections of sewer. The TV report submitted was of very poor quality and we couldn't determine the condition of the sewer. a. B-1 to B-1c b. B-2a to B-2b c. A-2 to A-1 d. A-2 to A-3 e. D-1 a to D-2 f. A-3b to A-3d g. A-5 to A-4 h. K-1 a to K L D-3 to D-3a j. D-3 to D-4 k. D-1 to D1 a I. D-3 to D-2 m. H-7c to H-7 n. D-1 to D o. H-6 to H-5 p. H-5 to H-4 q. C-1 to C r. H-3 to H-4 s. F-1 to F-2 t. B to B-1 c u. FES-5 to F-1 V. 0-7 to 0-6 W. O to 0-1 x. F-2a to F-5 y. F-2 to F-2a z. M-3 to M-3a aa. L-1 to H-4b bb. L-2 to L-1 cc. M-1 to M-3 dd. H to H-3 ee. N-1 c to N-1 ft. M-1 to M gg. L-6 to L-7 hh. H-7e to H-7d ii. K-3d to K-3f h. D-9 to D-8 kk. D-8 to D-7 11. L-1 to L-1 a mm. L-3 to L-2 nn. H-7c to H-7d oo. D-6 to D-6a pp. D-4 to D-6 qq. D-6 to D-7 8) The following sewers reports were not submitted for review: a. K-3d to K-3a b. I to I-1 a c. 1-1 a to 1-1 d. 1-1 to 1-2 e. 1-2 to 1-3 f. 0-8 to 0-9 g. H-8c to H-8b h. M-2d to M-2c i. M-2c to M-2 j. M-2 to M-3 k. F-2a to F-2 I. N-3 to N-4 Many of these sewers are beneath pavement. Since we need to confirm that all sewers beneath pavement are in 5/21/2010 Page 3 of 3 good condition prior to paving, please arrange for this repair and televising work immediately. Thanks, Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile 5/21/2010 cip$- A4&c v mq fuL) c)�, J O Memorandum EST 1836 1 --� To: Joe Wywrot, City Engineer 0 �� Laura Haake,City Park Designer C.�15 IN �p From: Jackie Dearborn, Civil Engineer Date: July 7, 2009 Subject: Windett Ridge South Pond and Trail Residents in Windett Ridge Subdivision have been complaining about the condition of the trail around the south pond. The path is limestone and weeds have grown to cover areas of the path. Photos were taken along the path documenting the current condition of the path on July 1, 2009. There are a couple of locations where the limestone has washed away and the drainage pipe is lying completely exposed on top of the path. There are some grass areas, such as those located behind vacant lots,which have not been snowed. The flared end sections,for the most part are clear of debris. However, there are a couple of them that have dead weeds/grasses on top of the grates. Some of the flared end sections have cattails growing at the base of the open end. Attached is an aerial view of the pond with the numbered locations where photos were taken. The photos with descriptions are also attached. WINDETT RIDGE POND &BIIE PATHMMI -JULY 19 2009 2 y _ .t t wtFy y _ 23 F 1� f: l . F w .. �k JW - + • f l yt e� 4% ; 1 x�e I `4 _r � 1. Overgrown o a weeds on grate 41 2. Limestone F *;; path with weeds (typical) l�]Y' 1 I Pipe under walk—end exposed 7 =.��M'. •t ' _ `y 4. Erosion of r '` C 1e WL ground at pipe outflow W= 5. Pipe end exposed (typical) and grass . overgrown—needs mowing }' °rF 6a. Storm manhole with erosion on the oppositc side 7 tit of path 6b. Erosion on path opposite - P Pig side F the t s o path from the p storm manhole shown in w =}''' ; 2 photo#6 .A+# 7. Heavy weeds on ath }rte VIA 8. Flared end section with a vimfew dead weeds #' Wj' � L 9. End of pipe exposed— 1 OS. typical of most I Oa• Very heavy weeds overgrown on path and + • = pipe completely exposed r- IOb. Exposed pipe 1 Oc. on path " I Oc. Close-up of pipe on top of the limestone path lla. 11b. 1^1 c. +` IP tv ° i I 1 a. Exposed end of pipe showing Iimestone gravel washed away ' 11 b. Exposed pipe end I 1 c. Path washed away into native plantings I 1 d. Erosion on path 11d Ile. I 1 e. Path washed away Y �. into native plantings l2a. Very wet area of - 4. I paved bike path. Grass can't be mowed because of wet condition . 4M 12b. Water washes over paved path and kills 12a plantings 12c. Another view of wet area where grass is too wet to be mowed 12d. 13. Another point on paved path where water _ washes across. " 13. Sink hole TL2c- .. ^= AM e� . i Y a T f e i _ 14 :.. AA1 O.—� 14. Patch in path and grassy area has patches of ti dead grass i 7 40 _ 15a. Flared end i section is clear 15b. Rocks at outflow of flared end section 16. This area is 15b. 16 supposed to be ,.. grass—not native ' plantings—and is ;. overgrown and should be mowed 17. Manhole--one at each of 18 the property lines at the back of the empty lot at 386 Sutton St. too high for mowing? 18. Sink hole on path 19. Pipe outlet into backyards (typical) �r . ,•-r 19 20 Not Pictured: 21. Pipe exposed on pipe—no limestone left 22. Cattails growing at flared end section # , 23. Exposed pipe -z •_� ,y.y' 24. Flared end section- clean 20. Dirt pile dumped onto native plantings 1 •.� ,/ 1 VA c-�w qi Mel-- A. AO do 0 Pe Id „ 1 T.� �' - � :,: 4r:: �:"-;� :�_:ti � �� .:�: ±l.`" 1. /• /� -!�-yam I off?: •�I�:..��- �. I dk b' IN All mw 1 14 �i jt Reviewed By: Agenda Item Number 4 ' �► Legal ❑ NB #3 Finance ❑ EST. -� _�ti W36 Engineer El strator � Agenda Item Tracking Number City Administrator Consultant ❑❑ PW 2012-03 ALE Agenda Item Summary Memo Title: Supplemental—IDOT Letter of Understanding for. Rte. 47 & Rte. 71 Meeting & Date: PW/January 17, 2012 Synopsis: Supplement to previously approved Traffic Signal Master Agreement with the State acknowledging IDOT's district wide program to update traffic signals with LED units. Action Previously Taken: Date of Action: 3/22/11 Action Taken: Approval of Traffic Signal Master Agreement Item Number: CA#5 Type of Vote Required: Majority Action Requested: Vote Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. Memorandum J III To: Public Works Committee EST. _ 1836 From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator 0 0 O Eric Dhuse, Director of Public Works Brad Sanderson, EEI Date: December 15, 2011 Subject: Supplemental IDOT Letter of Understanding for. Rte. 47 & Rte. 71 Please find attached a Letter of Understanding prepared by the Illinois Department of Transportation (IDOT) which supplements a previously approved Traffic Signal Master Agreement executed between the City and IDOT on April 25, 2011. IDOT is requesting the City execute five (5) original copies of the attached letter agreeing to the agency's district wide program to upgrade existing traffic signals with LED units. As noted in the letter, the State will assume all associated costs for the work described, the responsibility for the signal maintenance and energy (electricity) will be the State's and performed by IDOT or through an ongoing contractual agreement. For your reference, attached is the memorandum prepared by staff in March 2011 which was accompanied with the Traffic Signal Master Agreement approved by the City Council at the March 22, 2011 meeting. Since the original agreement was approved by City Council, should the Public Works Committee be in favor of executing the Letter of Understanding, staff asks that this item be placed on the December 27, 2011 City Council consent agenda. Illinois Department of Transportation Division of Highways/ Region 2/District 3 700 East Norris Drive 1 Ottawa, Illinois 161350-0697 Telephone 8151434-6131 November 29, 2011 The Honorable Gary Golinski Mayor, City of Yorkville 800 Game Farm Road Yorkville, IL 60560 LETTER OF UNDERSTANDING Illinois Route 47 and Illinois Route 71 Kendall County Dear Mayor Golinski: This letter of understanding serves as a supplement to Illinois Department of Transportation's district wide program to upgrade existing traffic signals with LED units. The Department of Transportation will assume all associated cost for the described work therein. The City of Yorkville will continue its maintenance of the watermain, sanitary, storm sewer, sidewalk, highway lighting, and all other appurtenances located behind the curb. The commercial entrances shall remain the jurisdiction of the respective property owners. Maintenance Energy Intersection State % City % State % city % IL 47 & IL 71 100 0 100 0 The project is tentatively scheduled for a January, 2012 letting. Subject to funding availability and project readiness, this project could start no earlier than February, 2012 and would most likely occur during calendar year 2012. It is anticipated that construction will take 12 months to complete. The department will invite you or a member of your staff to accompany state personnel during the final field inspection of the completed work. It is mutually agreed that the actual signal maintenance will be performed by the Illinois Department of Transportation, either with its own forces or through an ongoing contractual agreement. Upon acceptance by IDOT of the project, the responsibility for maintenance and energy outlined above shall become part of the Master Agreement executed by IDOT and Yorkville on April 25, 2011. Mayor Golinski November 29, 2011 Page 2 IDOT retains the right to control the sequence of timing of the traffic control signals installed at the said intersection. All current city ordinances regulating parking, encroachments and sanitary/storm water drainage along Illinois Route 47 and 71 shall remain in effect. Upon completion of the intersection, IDOT will assume responsibility of maintaining all through and turning lanes of Illinois Route 47 and 71. The department will also assume maintenance of all curb and gutter adjoining the traffic lanes of Illinois Route 47 and 71. You will note five copies of this Letter of Understanding are enclosed for your review. If you are in agreement with this proposal, please affix your original signature in the space provided on all five copies, retain one for your files, and return the remaining four copies to the IDOT District 3 office in Ottawa. If you have any comments or questions concerning this project, please feel free to contact Dan Devine of our Bureau of Operations. Mr. Devine can be reached at 815-434-8505. Your cooperation is appreciated. Sincerely, Eric S. Therkildsen, P.E. Acting Deputy Director of Highways, Re ion Two Engineer L S By: Bruce A. Hucker, P.E. District Operations Engineer Mac S:WprVetter of understanding Approved: Mayor Gary Golinski, City of Yorkville Date o�� CI"P., ,� �4. - Memorandum EST. 1 1e36 To: Bart Olson, City Administrator From: Joe Wywrot, City Engineer Q CC: Lisa Pickering, Deputy City Clerk �dAGa y "� Eric Dhuse, Director of Public Works <LE 1v Date: March 16, 2011 Subject: Traffic Signal Master Agreement Attached find one copy of the proposed Traffic Signal Master Agreement with IDOT, which would cover the time period from July 1, 2011 to June 30, 2021. This agreement would replace our existing agreement with IDOT, which expires on June 30, 2011. The purpose of the agreement is to establish maintenance and cost-sharing responsibilities for 26 of the 30 existing traffic signals in and around Yorkville. The other 4 traffic signals are maintained by IDOT or Kendall County. Also attached is a copy of the existing agreement. Both the proposed and existing agreements have been highlighted to show the changes between the two documents. The proposed agreement is very similar to the existing agreement,but following is a list of changes: 1. Part 2.17—Language was added regarding subcontracting and the purchase of goods or services using federal or state funds. The language regarding federal funds is not applicable because IDOT does not use federal funds to reimburse the city for maintenance or energy costs. The language regarding state funds requires the city to obtain quotes for goods and services valued between $10,000 and $31,300, and to go out for bid for goods and services in excess of $31,300. 2. Part 4.0—Language was added allowing IDOT to terminate the agreement if they find that the city is not adequately fulfilling its obligations. 3. Part 4.I to 4.N—Language was added regarding travel expenses (none are allowed), and that the city shall: J. Indemnify IDOT for any damages related to the agreement. The existing agreement has indemnity language, which is found in Part 5.J of the proposed agreement. K. Comply with equal employment opportunity laws. L. Provide information regarding its tax status. M. Not participate in international boycotts. N. Shall comply with the Forced Labor Act. 4. Part 6.13—Invoices submitted to IDOT for reimbursement shall be submitted quarterly. The current agreement allows for monthly billing. 5. Exhibit B, Section B.4—Language was added clarifying the maintenance requirements for L.E.D. signal head and module replacement. 6. Exhibit B, Section D—The requirements for bi-annual inspection, testing, and maintenance was eliminated. Those tasks would be required on an annual basis. This agreement was reviewed and recommended for approval by the Public Works Committee at their meeting on March 15th. Please place this item on the March 22, 2011 City Council agenda for consideration. I11nob D8pnnje It n n Of TranSparta�On Intergorrern�nental Agreement Governmental Body Name city of Yorkville Address 600 Game Farm Road City,State,Zip Yorkville, 119nois 605A0 Remittance Address(if different from above) City.Slate,Zip Illinois Telephone Number Fax Number FEtN/TIN 630-553-0390 630453-7575 36--6006169 Brief Description of Service(full descrlpft specified In Part 5) This Is the Master Agreement for Governmental Body malntanarce and apportionment of energy cos'for traffic control devbm bested on State highways within or near the Oovemmental Body as shown on the attached Exhibit A. TMs Agreement is authorized by 82 111.Adm.Code 844, Compensation Method(full details Travel Expense ❑ Yes Agreement Term specified In Part 6) From: Jury 1,2011 Actual Cost ® Pb 7. Total Compensation Amount Travel Amount To; Advance Pay [3 yes $300,000 $010 ® No June 30,2021 REQUIRED SIGNATURES By signing below,the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1-7 herein and any Appendices thereto. FOR THE GOVERNMENTAL BODY: Mayor _ Valerie Buxd Signature and Job Title of Authorized Representative Type or Print Name of Authorised Representative Date FOR THE DEPARTMENT: Eric Therk ildsen,Acting Regional Engineer,Division of Highways Ellen Schap lle-Haskins,Chief Counsel Date (Approved as to farm) Chrtatlne M.Reed,P.E.,Dlractor,Division of Highways,Chief Engineer Matthew R.Hughes,Acting Dlreetor,Fbwm b Date Administration Date: By: By Gary Hannlg,Secretary of Transportation Date By: Printed 212&2011 Page 1 of 9 BOBS 2604(Rev.08l23110) INTERGOVERNMENTAL AGREEMENT FOR GOVERNMENTAL BODY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between City of Yorkville Pkwe type or print legibly the GOVERNMENTAL BODY'S legal name and 800 Game Farm Road Yorkville, IL 60560 Attn: Mayor Valerie Burd E-mail: hereinafter called the GOVERNMENTAL BODY, and the State of Illinois, acting by and through its Department of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions LL Part 3 Federally Funded Agreements D04 s ki Part 4 Specific Provisions J Part 5 Scope of Services/Responsibilities Part 6 Compensation for Services Part 7 Agreement Award Notification D"M % a i'�� '�a ,;s r,�rQ,►wa..1. Exhibit A Locations and Cost Proportionment of Traffic ontrol Devices Exhibit B Traffic Signal Maintenance Provisions PART i SCOPE/COMPENSATION/TERM A. Scope of Services and Responsibilities. The DEPARTMENT and the GOVERNMENTAL BODY agree as specified in Part 5. B. Compensation. Compensation(if any)shall be as specified in Part 6, C. Term of Agreernerd. The term of this Agreement shall be from July 1,2011 to June 30,2021. D. Amendments. All changes to this Agreement must be mutually agreed upon by the DEPARTMENT and the GOVERNMENTAL BODY and be incorporated by written amendment, signed by the parties. E. Renewal. This Agreement may not be renewed. Printed Mama I Page 2 of 9 BOBS 2304(Ray.031 10) PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, the GOVERNMENTAL BODY must notify the DEPARTMENT in writing within seven days. B. Compliance/Governing Law. The terms of this Agreement shall be construed In accordance with the laws of the State of Illinois. Any obligations and services performed under this Agreement shall be performed in compliance with all applicable state and federal laws. C. Availability of Appropriation (30 ILCS 500!20-80): This Agreement is contingent upon and subject to the availability of funds. The Department, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (1)the Illinois General Assembly or the federal funding source falls to make an appropriation sufficient to pay such obligation, or If funds needed are insufficient for any reason, (2) the Governor decreases the Department's funding by reserving some or all of the Departments approprlation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Department determines, In Its sole discretion or as directed by the Office of the Governor, that a reduction Is necessary or advisable based upon actual or projected budgetary considerations. The GOVERNMENTAL BODY will be notified in writing of the failure of appropriation or of a reduction or decrease. D. Records Inspection. The DEPARTMENT or a designated representative shall have access to the GOVERNMENTAL BODY's work and applicable records whenever It Is in preparation or progress, and the GOVERNMENTAL BODY shall provide for such access and inspection. E. Records Preservation. The GOVERNMENTAL BODY, shall maintain for a minimum of throe years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing In conjunction with the Agreement. F. SubcontractinWPracurement Procedures/Employment of Department Personnel 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GOVERNMENTAL BODY concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT. 2. Procurement of Goods or Services — Federal Funds. For purchases of products or services with any Federal funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.0 403(11), (currently set at $100,000.00)the GOVERNMENTAL BODY shall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at $100,000.00) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTAL BODY, the procedures of the DEPARTME=NT will be used, provided that the procurement procedures conform to the provisions in Part 3(K) below. The GOVERNMENTAL BODY may only procure products or services from one source with any Federal funds if: (1) the products or services are available only from a single source; or(2) the DEPARTMENT authorizes such a procedure; or, (3) after solicitation of a number of sources, competition is determined inadequate. 3. Procurement of Goods or Services — State Funds. For purchases of products or services with any State of Illinois funds that cost more than $10,000.00, ($5,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at $31,300.00 and $20,000.00 for professional and artistic services) the GOVERNMENTAL BODY shall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any State of Illinois funds in excess of the small purchase amount (currently set at $31,300.00 for goods and services and $20,000.00 for professional and artistic services) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTAL BODY, the procedures of the DEPARTMENT will be used. The GOVERNMENTAL BODY may only procure products or services from one source with any State of Illinois funds K: (1) the products or services are available only from a single source; or (2)the DEPARTMENT authorizes such a procedure; or, (3) after solicitation of a number of sources,competition is determined inadequate. Printed 2/1412011 Page 3 al 9 BoDS 2804(Rev.03123f10) The GOVERNMENTAL.BODY shall Include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. 4. EMPLOYMENT OF DEPARTMENT PERSONNEL, The GOVERNMENTAL BODY will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. PART 3 FEDERALLY FUNDED AGREEMENTS [Not applicable to this Agreement) PART 4 SPECIFIC PROVISIONS A. Involc es.The amount shown on each invoice shall be In accordance with the rates established In Part 6. All non-labor costs, if allowable, shall be listed and itemized as provided In Part 6. Any Involces/bllls issued by the GOVERNMENTAL BODY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation Attn: Bureau of Operations 700 East Norris Drive Ottawa, IL 61350 All invoices shall be signed by an authorized representafnre of the GOVERNMENTAL BODY. B. Billing and Payment. All Involoes for services performed and expenses Incurred by the GOVERNMENTAL BODY prior to July 1st of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to the GOVERNMENTAL BODY on invoices presented after said date. Failure by the GOVERNMENTAL BODY to present such Invoices prior to said date may require the GOVERNMENTAL BODY to seek payment of such Invoices through the Illinois Court of Claims and the Illinois General Assembly. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the GOVERNMENTAL BODY's remhtanoe address listed In this Agreement. C. Termination. If the DEPARTMENT is dissatisfied with the GOVERNMENTAL BODY'S performance or believes that there has been a substantial decrease in the GOVERNMENTAL BODY'S performance, the DEPARTMENT may give written notice that remedial action shall be taken by the GOVERNMENTAL BODY within seven (7) calendar days. If such action is not taken within the time afforded, the DEPARTMENT may terminate the Agreement by giving seven(7) days written notice to the GOVERNMENTAL BODY. Additionally, the Department may terminate the Agreement by giving thirty(30) days written notice. In either instance, the GOVERNMENTAL_ BODY shall be paid for the value of all authorized and acceptable work performed prior to the date of termination, based upon the payment terms set forth in the Agreement. D. Location of Service. Service to be performed by the GOVERNMENTAL BODY shall be performed as described In Part 5. E. Ownership of DocumenWritle to Work. [Not applicable to this Agreement.) F. Software. [Not applicable to this Agreement.) G. Confidentiality Clause. [Not applicable to this Agreement.] H. Reportfng/Consuftation. Pdnt®d 2!1412011 Page 4 of 9 BOBS 2804(Rev.03r"l0) [Not applicable to this Agreement) 1. Travel Expenses. No expenses for travel, lodging, or per diem shall be paid by the Department pursuant to this Agreement. J. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and claims, and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY'S employees, officials, agents, contractors and subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. K. Equal Employment Opportunities, Affirmative Action, Sexual Harassment. The GOVERNMENTAL BODY will comply with the Illinois Human Rights Act with respect to public contracts, Including equal employment opportunity, refraining from unlawful discrimination and having a written sexual harassment policy. L. 'Fax Identification Number. GOVERNMENTAL BODY certifies that: 1. The number shown on this form is a correct taxpayer identification number (or it is waiting for a number to be issued.), and 2. it is not subject to backup withholding because: (a) it is exempt from backup withholding, or (b) has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified the GOVERNMENTAL BODY that it is no longer subject to backup withholding, and 3. It is a U.S. entity(including a U.S. resident alien). NAME OF GOVERNMENTAL BODY: Uuited City of Yorkville Taxpaver Identification Number: 36-6006169 Legal Status (check one): ❑ Tax-exempt Government Nonresident Alien ❑ Other M. International Boycott. The GOVERNMENTAL BODY certifies that neither GOVERNMENTAL BODY nor any substantially owned affiliate is participating or shall participate in an international boycott in violation of the U.S. Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies to contracts that exceed $10,000 (30 ILCS 582). N. Forced Labor. The GOVERNMENTAL BODY certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to the DEPARTMENT under this Agreement have been or will be produced in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS 383) Printed 2/14/2011 Page 6 of 0 BOBS 2804(Ray.oa12W10) PART 5 SCOPE OF SERVICEiRESPONSIBILITIES A. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. S. Maintenance. Modernization of traffic control devices Is not covered under this agreement. It is agreed that the actual maintenance will be performed by the GOVERNMENTAL BODY indicated on Exhibit A,either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which Is hereby made a part of this agreement. It Is understood this will meet the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be Incorporated In this document upon agreement on both parties_ D. Deficiencies In Maintenance. It Is also understood that ii, in the judgment of the Regional Engineer,the GOVERNMENTAL BODY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain,the DEPARTMENT will give the GOVERNMENTAL, BODY a 30 day notice In writing of specific deficiencies. if the GOVERNMENTAL BODY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period,the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the GOVERNMENTAL BODY for its share of the costs. E. Intercommat&Timing. The GOVERNMENTAL BODY agrees to maintain all signal equipment and Interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, In cooperation with the GOVERNMENTAL BODY, shall determine the signal liming to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the GOVERNMENTAL BODY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The GOVERNMENTAL BODY shall Inform the DEPARTMENT of any changes made In signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the GOVERNMENTAL BODY at any time. Traffic signals Interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections; Installation& Damage. The DEPARTMENT is not responsible for the cost of Installing or maintaining traffic signals not on (but Interconnected to traffic signals on)U.S.or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the GOVERNMENTAL BODY. G. Master Monitoring Costs. Master controllers installed on State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S.or State routes. The GOVERNMENTAL BODY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals,for the purpose of synchronizing time or gaining remote access. It the GOVERNMENTAL BODY desires a communications link to their office for monitoring purposes,the GOVERNMENTAL BODY shall pay the entire cost of installing and maintaining such monitoring system. H. payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL BODY for the DEPARTMENrs proportionate share of the energy charges. I. Coate for Pavement Markings. The DEPARTMENT shall reimburse the GOVERNMENTAL BODY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation. This shall include any stop bars, crosswalks, symbols, reflectors, edge lines or lane lines required for supplementing the traffic signal installation. Printed 2/14011 Pape 6 of 0 BOBS 2804(Rev.03MWI Q) J. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT,after consultation with the GOVERNMENTAL BODY, reserves the right to reject any electricaltmaintenance contractor assigned work by the GOVERNMENTAL BODY that, in the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. L. Emergency Vehicle preemption Devices. The costs of Installation,timing,phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT of any change in the emergency vehicle preemptlon system. However,the DEPARTMENT reserves the right to approve or reject, at any time,the placement of such systems on its traffic signal equipment. M. Previous Agreements. All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic signals andfor other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provislons bearing on hems other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the GOVERNMENTAL BODY shall remain in full force and effect. N. ModiNcatfon. Exhibit A can be modified to add or delete signals or devices, but only by written revision signed by the Regional Engineer,the Engineer of Operations and the authorized representative for the GOVERNMENTAL BODY. The modification shall be effective when fully executed and filed with the Clerk or Secretary of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A. 0. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limfts, which are to be added to this agreement, must be revlewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY. Printed 2114/2011 Page 7 of 9 BOBS 2804(Rev.03123110) • ,r PART COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A,the cost of energy and maintenance of traffic signals, andlor other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A,as well as engineering costs for any approved coordination and timing studies,sha I be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on a quarterly basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of$14,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof,billed for each maintenance item will be at the actual time directly related to the work task, The DEPARTMENT reserves the right to examine the records of the GOVERNMENTAL BODY to determine that costs billed are fully documented. GOVERNMENTAL BODY costs are composed of labor, equipment, materials and the quantity of each. The cast for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the GOVERNMENTAL BODY to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation. sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. Prirded?!14!2011 Page 8 of 0 6aBS 2804(Flev.03l23110) PART 7 AGREEMENT AWARD NOTIFICATION REQUIRED FOR ALL PROJECTS Does this project receive Federal funds? ❑ Yes ® No Amount of Federal funds: Federal Project Number: Name of Project; CFDA Number', Federal Agency, Program Title: *For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR COMPLIANCE WITH FEDERAL OMB- CIRCULAR A-133 NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non- profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization,this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. NOTE., ANNUAL FOR FEIIERAL FUNDS ARE EXPENDED NQtiPROFlT OaraANIZATIONS, FAILURIE-tO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEEARTMENT WILL RJESl LTJJtTHF_SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS. In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non-federal entities that expend$500,000 or more in federal awards In a year are required to have a single audit performed In accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT)is required by federal law to obtain and review the single audit of all entities that had any federally participating funds pass through It, irrespective of the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed. In order to comply with this requirement,your agency must provide the following information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended$500,000(or the current OMB Circular A-133 quallfying amount)or more In federal awards from all sources, including other agencies,in a year, you are required to have a single Printed 0144!22011 Page 9 of 9 BOBS 2804(Rev.0312,3110) Wrl rl a-4 ri r1 rl ri ri ri r-1 rti .-1 ri .mil ri ri r♦ �"[ *i r•I e-{ V, ri ri r1 -a ? O W � u c ? 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ZQ Z } ,t`lQ =V' I ozzoWzZ Ll G aka+ W h� N Z VI Z Z G U Q d LOU Q O q o l3 Uzi O t� O ]c `� J : 3 wl 2 in m Q 0 � a co ma co ail ca ON e+o ell off! 0 03 eu VI vs a en v v �„ et a a � v, v m v to Rt v m na CN Z J 7 r J = J J -:� .J : J n J n = J 3 J J J .� ' = J in cu d ro u0 v l N en qT u1 w n e4 O, O ri N m � M to n 0 cn O rl N ee] q* V1 � 'p L? ri r•i rl ei ei e-1 ri re rl ri N N N N N N N LL J LL EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be In each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his/her signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard ifi tin for Roaa gnd B(Idge Construction, Failure to most the DEPARTMENT's specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the cost of removal to be the responsibility of the GOVERNMENTAL BODY. Any costs incurred as a result of exceeding the DEPARTMENT's specifications for Installing new equipment or painting new or used equipment; for example, installing decorative style poles, posts, or most arm assemblies, will be the sole responsibility of the GOVERNMENTAL BODY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles,the foundation,traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminalre and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment Is the responsibility of the GOVERNMENTAL BODY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System(EVPS) equipment for proper operation and physical condition during the Intersectton cabinet inspection,. All program settings and each sequence of operation must be verified to be correct during each Inspection. All cost of inspection and maintaining the EVPS equipment, Including the light detectors, fight detector amplifiers, radio transmitters and receivers, antennas, confirmation lights,and cables and related components, is the responslbliliy of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the GOVERNMENTAL BODY. 5. RAILROAD PREEMPTION At all locations with milroadltraffic signal interconnects, respond to any and all emergency and all red flash alarms In a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traff ic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance Intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the Installation or system from the party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share In the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the Installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is In working condition. 9. EMERGENCY PERSONNEL_ Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces,contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at Intersection are considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT Informed of any changes of same. 10. L.E.D. SIGNAL HEADS Install all light emitting diodes (L.E.D.)signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. Maintain logs of the dates of the L.E.D. modules installation for warranty and for end of service life determination purposes. 2 B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification. However, if two or more red Indications for an approach are bumed out,these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other burned out lamps within forty-eight(48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, Including plumb, and tightly mounted. All controller cabinets, signal poste and controller pedestals should be tight on their foundations and In alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning property and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT An L.E.D. module shall be considered failed and shall be replaced if at least one-fourth of the signal indication is dark or if the module fails to meet ITE specification on minimum maintained luminous Intensity. Replace failed modules for all red signal indications within twenty-four(24) hours of notification of failure or on the next business day following the notification. However, if two or more red indications for an approach are failed, these modules must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other failed modules within forty-eight(48) hours or next business day of notification of faillure. Provide replacement light emitting diodes (L.E.D.) signal heads and modules that fully comply to the latest applicable Institute of Transportation Engineers (I.T.E.) specifications for vehicular and pedestrian L.E.D. signal modules. including but not limited to, color and intensity requirements. The signal and pedestrian housings shall also comply with the applicable ITE specifications. 5. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a dosed loop signal system maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. As needed assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central office software. 3 D. ANNUAL 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 2. OBSERVE SIGNALS Observe the signals at the time of the annual cabinet Inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and Inspect vehicle detection inductance loops, loop detectors, and pedestrian detection during cabinet vlsi#annually. 4. VIDEO DETECTION TESTING inspect, maintain, and clean all video detection and surveillance systems annually or as needed, to achieve clean tenses,proper alignment and proper focus. This shall include system camera, lenses,camera housings and hoodlshield, pan,tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. 5. RELAMP For the remaining Incandescent signal heads, clean reflectors, lenses and tamps once at least every twelve (12) months or more often, if necessary. Replacement of lamps shall be performed on the same occasion as the cleaning required in this provision. S. CONTROLLER CHECK When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a annual cabinet inspection. 7. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a annual cabinet inspection. Replace burned out fusee or deteriorated breakers as needed. a. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking sold lines of sight. The maintaining agency shall remove, or order the removal of,any man-made obstructions such as signs or banners blocking sold line of sight. Visibility for line of sight shall meet the standards established and contained In the Manual on Uniform Traffic Control Devices (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 9. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The Inspection shall focus on the structural elements of the mast arm assembly and must Include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolls. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, Impact damage, rust through perforagon,deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially If mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant structural defects(loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), immediately notify the DEPARTMENT. 10 PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to Insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s:lgenlwpdcealtm flclyy1201112011_11Bnal master agreement exhibit b 1_24,_,2011.dorx 5 Illinois Department E x of Transportation Intergovernmental Agreement LOCAL AGENCY Name City of Yorkville Address 800 Game Farm Road City,State,Zip Yorkville IL 50560 Remittance Address (if different from above) City,State,Zip Telephone Number Fax Number FEIN/TIN 630-553-4350 630-553-7575 36-6006169 Brief Description of Service(full description specified in Parts 4&5) This is the Master Agreement for Local Agency maintenance and apportionment of energy costs for traffic control devices located on Stale highways within or near the Local Agency as shown on the attached Exhibit A. This agreement is authorized by 92 III.Adm.Code 544. Agreement Term From: July 1,2001 r To: r June 30,2011 �E REQUIRED SIGNATURES By signing below, LOCAL AGENCY and DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1- 5 herein and any Appendices thereto. FOR THE LOCAL AGENCY: 1 - �� Arthur F. Prochaska Jz. , Mayor �,.�� 2aa t Signature of Authorized Representative Type or Print Name of Authorized Representative Date Fon THE DEPARTMENT: District Engineer Dale Engineer of Operations Date Director of Highways Date Intergovernmental Agreement (Rev. 10/99) 1 Agreement No: DOH-D3-01-MSTRYORK INTERGOVERNMENTAL AGREEMENT FOR LOCAL AGENCY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between Please type or print legibly LOCAL AGENCY's legal name and address hereinafter called the LOCAL AGENCY, and the State of Illinois, acting by and through its DEPARTMENT of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions Part 3 Specific Provisions' Part 4 Scope of Services/Responsibilities Part 5 Compensation for Services Exhibit A Locations of Subject Traffic Control Devices Exhibit B Traffic Signal Maintenance Provisions PART 1 SCOPE/ COMPENSATION/TERM A. Scope of Services and Responsibilities. The DEPARTMENT and the LOCAL AGENCY agree as specified in Part 4. B. Compensation. Compensation (if any) shall be as specified in Part 5. C. Term of Agreement. The term of this Agreement shall be through June 30, 2011. D. Amendments. All changes to this Agreement must be mutually agreed upon by DEPARTMENT and LOCAL AGENCY and be incorporated by written amendment, signed by the parties. Intergovernmental Agreement (Rev. 10/99) 2 Agreement No: DOH-D3-01-MSTRYORK PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, LOCAL AGENCY must notify the DEPARTMENT in writing within seven days. ;,. B. Non-Appropriation. This Agreement is subject to termination and cancellation in any year for which the General Assembly fails to make an appropriation to make payments under the G a�y'".a"`} terms of the Agreement. w.l a� C. Records Inspection. The DEPARTMENT or a designated representative shall have access to LOCAL AGENCYs work and applicable records whenever it is in preparation or progress, and the LOCAL AGENCY shall provide for such access and inspection. D. Records Preservation. The LOCAL AGENCY, shall maintain for a minimum of three years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the Agreement. r PART 3 SPECIFIC PROVISIONS A. Invoices. The amount shown on each invoice shall be in accordance with the rates established in Part 5. All non-labor costs, if allowable, shall be listed and itemized as provided in Part 5. Any invoices/bills issued by the LOCAL AGENCY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation District 3—Bureau of Operations 700 E. Norris Drive Ottawa, IL 61350 All invoices shall be signed by an authorized representative of the LOCAL AGENCY. B. Billing and Payment. All invoices for services performed and expenses incurred by LOCAL AGENCY prior to July 1st'of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to LOCAL AGENCY on invoices presented after said date. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the LOCAL AGENCY's remittance address listed in this Agreement. C. Location of Service. Service to be performed by the LOCAL AGENCY shall be performed at locations described in Exhibit A. 3 PART 4 , SCOPE OF SERVICEIRESPONSIBILITiES A. Cost. The DEPARTMENT and LOCAL AGENCY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. B. Maintenance. Modernization of traffic control devices is not covered under this agreement. It is agreed that the actual maintenance will be performed by the agency indicated an Exhibit A, either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which is hereby made a part of this agreement. It is understood this will meet the minimum requirements of the Illinois Manual on .Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be incorporated in this document upon agreement on both parties. D. Deficiencies in Maintenance. It is also understood that if, in the judgement of the District Engineer, the LOCAL AGENCY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain, the DEPARTMENT will give the LOCAL AGENCY a 30 day notice in writing of specific deficiencies. If the LOCAL AGENCY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period, the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the LOCAL AGENCY for its share of the costs. E. Interconnect &Timing. The LOCAL AGENCY agrees to maintain all signal equipment and interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, in cooperation with the LOCAL AGENCY, shall determine the signal timing to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the LOCAL AGENCY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The LOCAL AGENCY shall inform the DEPARTMENT of any changes made in signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the LOCAL AGENCY at anytime. Traffic signals interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the cost of installing or maintaining traffic signals not on (but interconnected to traffic signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the LOCAL AGENCY. G. Master Monitoring Costs. Master controllers installed an State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S. or State routes. The LOCAL AGENCY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals., for the purpose of synchronizing time or gaining remote access. If the LOCAL AGENCY desires a communications link to their office for monitoring purposes, the LOCAL AGENCY shall pay the entire cost of installing and maintaining such monitoring system. 4 H. Payment for Energy Costs. There will be no reimbursements to the LOCAL AGENCY for energy charges required to operate or illuminate signals or devices listed in Exhibit A before June 30, 2001.The DEPARTMENT will reimburse the LOCAL AGENCY for 50 percent of the DEPARTMENT's proportionate share of such energy charges incurred between July 1, 2001 and June 30, 2002.The DEPARTMENT will reimburse the LOCAL AGENCY for 100 percent of the DEPARTMENT's proportionate share of the energy charges beginning July 1, 2002. I. Costs for Pavement Markings, The DEPARTMENT shall reimburse the LOCAL AGENCY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation.This shall include any stop bars, crosswalks, symbols, reflectors, edge lines or lane lines required for supplementing the traffic signal installation. J. Indemnity. The LOCAL AGENCY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT, after consultation with the LOCAL AGENCY, reserves the right to reject any electrical/maintenance contractor assigned work by the LOCAL AGENCY that, in the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. r• L. Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the LOCAL AGENCY. Any local agency must notify the DEPARTMENT of any change in the emergency vehicle preemption system. However, the DEPARTMENT reserves the right to approve or reject, at any time, the placement of such systems on its traffic signal equipment. M. Previous Agreements, All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the LOCAL AGENCY for traffic signals and/or other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provisions bearing on items other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the LOCAL AGENCY shall remain in full force and effect. N. Amendments. Exhibit A can be amended to add or delete signals or devices, but only by written amendment signed by the District Engineer and the authorized representative for the LOCAL AGENCY. The amendment shall be effective when fully executed and filed with the Clerk or Secretary of the LOCAL AGENCY. O. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits, which are to be added to this agreement, must be reviewed and approved by the DEPARTMENT and the LOCAL AGENCY. 5 PART 5 COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic signals and/or other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A, as well as engineering costs for any approved coordination and timing studies, shall be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on a monthly basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of $10,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof, billed for each maintgnance item will be at the actual time directly related to the work task. The DEPARTMENT reserves the right to examine the records of the LOCAL AGENCY to determine that costs billed are fully documented. LOCAL AGENCY costs are composed of labor, equipment, materials and the quantity of each. The cost for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the LOCAL AGENCY to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation, sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. s:lgenl wpdocsl traffic\hAInlergovernmental Agreement.doc 6 J w _ - - - - - - - - - - - - - - - w J } m wa.. cL a_ a_ C_ aa. C_ C_ C_ ba. D. 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CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard Specifications for Road and BHd a Construction. Failure to meet the DEPARTMENTS specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the cost of removal to+be the responsibility of the LOCAL AGENCY. Any costs incurred as a result of exceeding the DEPARTMENT's specifications for installing new equipment or painting new or used equipment;for example, installing decorative style poles, posts, or mast arm assemblies, will be the sole responsibility of the LOCAL AGENCY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminaire and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the LOCAL AGENCY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and related components, is the responsibility of the local fire district or LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the local fire district or LOCAL AGENCY. 5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact.personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the. party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share in the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are'considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT informed of any changes of same. 10. L.E.D. SIGNAL HEADS Maintain all light emitting diodes (L.E.D.) signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. 2 B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification. However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification. Replace all other burned out lamps within forty-eight (48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and in alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning properly and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD REPLACEMENT Provide replacement fight emitting diodes (L.E.D.) signal heads that conform to the latest appiicabie Institute of Transportation Engineers (I.T.E.) specifications for L.E.D. signal heads, including but not limited to, color and intensity requirements. 5. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a closed loop signal system maintained by the LOCAL AGENCY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. Assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to . central office software. D. BI-ANNUAL �,� �'�, y cl•.�h5ed r <hhval '%W%Cpgc 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 3 2, OBSERVE SIGNALS Observe the signals at the time of the bi-annual cabinet inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian detection during cabinet visit bi-annually. 4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems every six months or as needed, to achieve clean lenses, proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan, tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. E. ANNUAL 1. RELAMP Clean reflectors, lenses and lamps once every twelve (12) months or as needed. Replacement of lamps shall be performed on the same occasion as the cleaning required in this provision. 2. CONTROLLER CHECK Remove and clean and overhaul the controller (except solid-state), relays, special auxiliary control equipment, and time clocks once a year or more often if necessary. When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a bi-annual cabinet inspection. 3. CONFLICT MONITOR TESTING Conduct a complete test of each conflict monitor and malfunction management unit. The following tests shall be performed: Indicator, System/Timing, Conflict/Voltage/Clearance, Green/Green Permissive, Complete Permissive, and Extended (Inc. Red/Green Dual Display, Watchdog Failure, etc.). It is recommended that testing be performed with the aid of an automated conflict monitor tester. 4. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a bi-annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. 5. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking said lines of sight. The maintaining agency shall remove, or order the removal of, any man-made obstructions such as signs or banners blocking said line of sight. Visibility for line of sight shall meet the standards established and contained in the Manual on Uniform Traffic Control Devices for Streets and Highways. (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 6. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The inspection shall focus on the structural elements of the mast arm assembly and must include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolts. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, impact damage, rust through perforation, deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially if mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant'structural defects (loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), immediately notify the DEPARTMENT. 7. PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s:lgenlwpdocsltraffic\h\Master Agreement Exhibit 6 03-08-01.doc 5 CfTy Reviewed By: X06 Legal ❑ Agenda Item Number Finance NB #4 EST. -� __ti 1838 Engineer City Administrator : Human Resources ❑ Tracking Number Community Development 0 pW 2012-04 Police Public Works Agenda Item Summary Memo Title: IDOT letter of understanding—Route 34, between Route 47 and Orchard Road Meeting and Date: public Works—January 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Public Works Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: December 16, 2011 C<wrMY Sad �LE ��' Subject: IDOT letter of understanding—Route 34 Summary Consideration of a letter of understanding for the Route 34 widening between Route 47 and Orchard Road. Letter from IDOT Pursuant to recent discussions with IDOT on road projects in Yorkville, they are asking the City to confirm key details of a future Route 34 widening project. While this project does not have construction funding in IDOT's five-year budget (through 2017), they are asking for a formal letter of understanding at this time. While they state that this project could be considered for letting in 2014 at the earliest, I do not anticipate this project to be constructed until well after 2017. The letter itself is fairly simple, and contains infrastructure items that have been approved in other recent IDOT letters. For your use, we have attached a shared-use path map and sidewalk map to show the connections to other paths. Recommendation Given the City's integrated transportation plan, which shows pedestrian accommodations on the north side of Route 34 in this area, the 80/20 funding split with IDOT, and that funding will likely not be due until after 2017, staff recommends the letter of understanding be approved as presented. _ . - - W .�•� io ...........fj °X le KV I i- \, �✓ ; ! oa 47 WIN 1 i 3f 24 United City of Yorkville GIS The Data is provided without warranty or any representation of x y accuracy,timeliness,or completeness.it is the responsibility of the Parcel Data and Aerial Photography "Requester"to determine accuracy,timeliness,completeness,and W Provided By Kendall County GIS appropriateness of its use.The United City of Yorkville makes no warranties,expressed or implied,to the use of the Data. s ....a,=...n. ••a•= L..... 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T- E. 4 +*#2iy is *♦t♦ eaf I..1,:' a* �♦ ♦� ggq9 ,:f I 7L ei t♦♦ ♦ ob as ■le�;■*� +�� -- ...♦♦ o'1 s� M�+tina *�yy.ir�- - Q� ir'fr>troa OXXI IA ¢♦ k- *. 4 ■ LEGEND 'r j,1440 YFi.» a ',>! $ # •�1 _[= YORKVILLE STUDY AREA,IN*♦ w rai.aa�r�rra■ ■ e,&* tt # t ti m EXISTING SCHOOL LOCATIONS *9 le., PARK ID 11 BRIDGE!UNDERPASS!OVERPASS is`�Lte1i. ie!■1lef - *'82,0 rtt#t ,�r'• TRAILS le ` �� M y% !R' CITY OWNED!MAINTAINED ASPHALT FOREST PRESERVE COUNTY TRAIL ti�eTA _.- _ _a te '� I j F a ■Y■■■ IN DEVELOPER PUD AGREEMENT NI- # f t f r a PRIVATE I PUBLIC TRAIL Nwi-R*w B -V Fy ) ,' � � # ■■��e� PRIVATE l PUBLIC TRAIL worn ■u■■■ PROPOSED CONCEPTUAL rar;trey ;`� err TRAILS OUTSIDE OF YORKVILLE FUTURE PRAIRIE PAR KWAY TRAIL y�444 e ! s��~� �' #*t♦t y#"mar°bz LOCAL PARKS 1 FOREST PRESERVES lap Reel �taa -- CITY PARKS 4�P -��♦� oononcen rlry oAOVc Illinois Department of Transportation Division of Highways/Region 2/ District 3 700 East Norris Drive/Ottawa, Illinois/ 61350-1628 Telephone 815/434-6131 October 11, 2011 The Honorable Gary Golinski Mayor of Yorkville 800 Game Farm Road Yorkville, IL 60560 Letter of Understanding FAP 591 (US 34) Section (13C&13)R&T Kendall County US 34 (From East of IL 47 West of Orchard Road) Local Agency Cost Sharing Dear Mayor Golinski: This letter of understanding is the result of communication between the city of Yorkville and the Illinois Department of Transportation concerning IDOT's proposed widening of US Route 34 from approximately 350 feet west of Marketplace Drive and extending 3.6 miles to approximately 350 feet west of Orchard Road, in Oswego. IDOT and Yorkville city staff have met on various occasions to discuss the scope of work and the share of cost which will be required from the city of Yorkville. The city of Yorkville also reviewed preliminary plans provided on June 4, 2010 and pre-final plans provided on June 13, 2011 itemizing City participation items. The purpose of this letter is to provide a clear understanding of the estimated cost the City is to incur and to provide direction to complete final plans which are currently 90% complete. The City's signature of this letter represents Yorkville's commitment to the project. The list below describes some preliminary pay items which require City participation. The city and state will enter into a formal agreement prior to beginning construction which will detail the city's share of cost. The total project cost is estimated at $27.5 million in 2011 dollars. The Department has estimated the following preliminary local participation costs for the city of Yorkville: 1. Sidewalk—20% local cost $ 4,600 2. Shared-Use Path (10' wide bituminous)—20% local cost $42,000 3. Combined Road Lighting at 5 Intersections— 100% local cost $58,000 4. Pre-emption devices at 5 Intersections— 100% local cost $20,000 5. City Utilities (water/sewer) — 100% local cost $20,000 6. Traffic Signals (4 @ 6.6%, 1 @ 10% local share) $55,600 7. Engineering — 15% $30,000 Total estimated cost share for the City of Yorkville $230,200 The Honorable Gary Golinski Page 2 October 11, 2011 Final costs will be based on actual bid prices after the project has been let for construction. This project is currently not scheduled for construction in the Department's FY 2012-2017 Proposed Highway Improvement Program, but will be monitored for inclusion based on project readiness and funding availability. Based on the current schedule and pending land acquisition, this project would be available for letting no sooner than FY 2014. You will note two copies of this letter of understanding are enclosed for your review. If you agree with this proposal, please affix your original signature in the space provided on both copies, retain one for your files and return the second copy to this office by November 28, 2011. If the signed letter of understanding is not received by this date, we will proceed with final plans based on comments received from the City on the pre-final plans. If you have any questions or need further information, please contact Mr. Craig Reed, Project Engineer at (815) 434-8420. Sincerely, Eric S. Therkildsen, P.E. Acting Deputy Director of Highways, Region Two Engineer ,_� /4/4_"k8 By: Dan Mestelle, P.E. District Program Development Engineer CR:lw/cr 10-11-11 Letter of Understanding Yorkville cc: Lou Paukovitz APPROVED: Gary Golinski Date Yorkville Mayor FAP 591 (US Route 34) Section (13C&13)R&T Kendall County C-93-016-10 Contract 66884 Work Item Total Cost Federal State City Mainline US 34 Roadway construction $20,929,000 $16,743,200 $4,185,800 $0 (widening two to five,lanes) including curb and gutter storm sewer. Also, all work Required on local street connections Traffic Signals: US 34 @ McHugh Road $200,000 $160,000 $20,000 $20,000 (80%) (10%) (10%) Combination Roadway Lighting $14,000 $0 $0 $14,000 (100%) Traffic Signals: US 34 @ Marketplace $135,000 $108,000 $18,090 $8,910 Drive (80%) (13-4p/o) (6.6%) Combination roadway Lighting $11,000 $0 $0 $11,000 (i00%) Traffic Signals: US 34 @ Countryside $135,000 $108,000 $18,090 $8,910 Parkway (80%) (13.4%) (6.6%) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Traffic Signai& US 34 (cry Autumn Greek $135,000 $108,000 $18,000 $8,910 Drive (80%) (13-40/6) (6.6°la) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Traffic Signals: US 34 @ Bristol Ridge $135,000 $108,000 $18,090 $8,910 Drive (80%) (13.4%) (6.6%) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Dpfional Emergency Pre-Emption $20,000 $0 $0 $20,000 Units at 5 intersections, Total 10 (100pi6) Units., Elected by the City New Elective 5' Concrete $23,000 $18,400 $0 $4,600 Sidewalk (Where None Currently (80%) (20%) Exists) Work Item Total Cost Federal State City Elective to Wide Hot Mix Asphalt $210,000 $168,000 $0 $4.2,000 10' Shared Use Trail (80%) (2010/0) City Water Main & Sanitary Sewer $20,000 $0 $0 $20,000 Related Items (100%) Subtotals $22,000,000 $17,521,600 $4,278,160 $200,240 Preliminary &Construction $3,300,000 $2,628,240 $641,724 $30,036 Engineering @ 15% Land Acquisition $2,000,000 $0 $2,000,000 $0 Utilities $200,000 $0 $200,900 $0 Grand Total $27,500,000 $20,149,840 $7,119,884 $230,276 Cost to City $230,276 Say $230,000 CR:Iw/cr 7-22-11 Agreement US 34 66884 Reviewed By: Agenda Item Number 4 ' �► Legal ❑ NB #5 Finance ❑ EST. -�` _ ti 1s36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ PW 2012-05 ALE Agenda Item Summary Memo Title: Ash tree removal in certain subdivisions Meeting and Date: Public Works Committee January 17, 2012 Synopsis: Should the city remove all ash trees in subdivisions where emerald ash borer has been found even though the tree may not show outward signs of infestation. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Approval or denial of request to remove all trees in certain subdivisions Council Action Requested: Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Memorandum s' To: Bart Olson, Administrator EMU. law From: Eric Dhuse,Director of Public Works .40 ;" — CC: y Date: November 18,2011 E Subject: Emerald ash borer tree removal <CN-��• Bart, Last week Alderman Gilson asked me to look into the possibility of letting the residents decide if they wanted to keep their parkway ash tree or not if it did not appear infested. If this was an instance where it was isolated to a small location, or a few residents, it would be a win/win scenario for all involved. Unfortunately,we have approximately 1593 ash trees in our parkways city wide according to our tree survey. We would potentially have hundreds of residents that would want to keep their tree(s)which is understandable. If they were to keep the tree(s)the resident would have to agree to treat the tree(s)to prevent an infestation. If this were not part of the agreement,the tree will become infested and die within a relatively short time frame of a few years. I do not believe that the City has the manpower to oversee this project to make sure that these trees are treated every year until the threat of the borer is gone. Also, in colder weather climates such as ours, it can take up to two years before the tree starts showing outward signs of the infestation of the borer. So even if the tree looks healthy, it could be infested and you wouldn't know it. I believe this is the case in many subdivisions where one tree is dying and the other looks healthy. It is just a matter of time before the other tree starts showing signs of the infestation. We currently have active infestations in Windett Ridge,Raintree Village, Fox Highlands, Sunflower, Heartland(2 trees confirmed), Kylyn's Ridge and Bristol Bay(1 tree confirmed). With that many known infestations, it is more than likely that we will see a significant number of trees die again next year. The time for treatment for most of these trees has passed, and it is time to remove them. I agree that if a resident has been treating their parkway tree we would not remove it, but I truly don't think that many of the residents have been treating their parkway tree. I would propose that we all of our communication methods to issue the following message: The United City of Yorkville's Public Works Department will be removing ash trees in the parkways of the following subdivisions; Windett Ridge, Fox Highlands,Raintree Village, Sunflower Estates and Greenbriar. This work will take place starting on or about the week of If your parkway tree has a white X on the trunk, it is scheduled for removal. If you have been treating this tree for the emerald ash borer please contact Eric Dhuse at 630- 553-4370 by no later than to be removed from the list. C/). 0 Memorandum EST. To: Public Works Committee From: Laura Schraw, Interim Director of Parks and Recreation t X11 (4 CC: Eric Dhuse, Director of Public Works �;is °°° °, �4 Scott Sleezer, Superintendent of Parks C-1 <LE r° Bart Olson, City Administrator Date: December 16, 2011 Subject: Removal of Ash Trees Yorkville became part of the quarantine zone in 2008. This meant that no firewood could travel in or out of the county to help prevent the spread of Emerald Ash Borer. In the 2009 Parkway Tree Survey, Ash trees were 16.6% of Yorkville's Parkway Trees. At that time, no noticeable signs of Emerald Ash Borer Infestation were apparent. Shortly after, report of the beetle being found in Yorkville occurred, and then street trees started to show characteristic signs of infestation. The southern area of Yorkville has been noticeably infested with EAB. Some trees have shown significant defoliation at the top of the tree and the trademark D shaped exit holes scattered over the bark. On trees that do not show significant signs of being infested, it does not mean that the tree does not have the already larva tunneling under the bark. The gradual decline of the tree is from the larva feeding in the phloem and cambium, cutting off the tree's ability to take in and process nutrients. In colder climates, such as ours, the larva stage may last up to two years before maturation and exiting of the tree in the spring which is what leaves the trademark D shaped hole. Public Works has marked trees to be removed(both showing signs and not showing signs of infection) for several reasons. • Federal regulations require that infested trees be removed. If the tree is in an infested area, it can be assumed that all trees are infested no matter the visible signs. The only exception would be trees that have been treated with chemical agents specifically produced to combat the emerald ash borer. • Due to the heavy infestation on the south side, all ash trees were marked to save staff resources by making a one-time pass to remove the species (pulling trees and stump grinding.) • Removing the ash trees will help push the EAB out of the area. EAB will continue to stay in Yorkville while there is a"home" available. • If selected ash trees remain, staff will have to constantly monitor the area and return to mark and remove trees annually as they start to show dieback. It is a cost savings to the City to remove them all at one time. • Due to the small size of the ash tree, at this time they are easy to remove by staff. Each year the tree grows, it adds approximately 1"to the trunk making it more time consuming, and consequently costly, to remove the trees. • Tree removal by staff occurs during the fall and winter unless there is a special circumstance. Removal of the ash trees will allow residents to plant a new tree this spring or fall for an additional growing season. • The trees should be removed for public safety. Infected trees become weak and are susceptible to storm damage and limb failure. In the City's best interest due to the liability of pedestrians and vehicles parked on the streets, ash trees should be removed at this time. Illinois ��..�.�iLL�l�. Ron R.BLAGOJEVIC)El,GOVERNOR THOMAS F-JENNINGS.DIRECTOR Bureau of Environmental Programs State Fairgrounds P.O.Box 19281 Springfield,IL 62794-9281 (217)785-2427(voiocl=) •Fax 217/524-4882 DeKalb,Illinois Field Office 2280-B Befliany Road,DeKalb,IL 60115 (815)787-5476 December 2,2008 Mr.Eric Dhuse Public Works Director, United City of Yorkville 800 Game Farm Road Yorkville,IL,60560 Dear Eric: I am writing to confirm a finding of our Department's recent inspection and suspicion of Emerald Ash Borer in an ash tree located on Sheridan Court within the City of Yorkville. We officially confirmed the infestation of Emerald Ash Borer(EAB)in that tree using the services of a USDA APHIS official verifier. As of today,the presence of EAB is now official in Kendall County and in Yorkville,Illinois. We suspect this infestation might have come from planted,EAB infested nursery stock but there is no absolute way to be sure. Patterns observed across the northeast Illinois landscape indicate the entire ash population within the City of Yorkville is at a high risk of infestation over the next couple of years. There is no effective way to eradicate this insect pest and thus all ash trees,once infested,will eventually die from the insect's larval feeding beneath the bark. Illinois citizens,towns and businesses have been attempting to slow and contain this insect in northeast Illinois on their own and in cooperation with the Illinois Dept.of Agriculture by properly handling or destroying known infested trees. The insect is particularly difficult to detect and newly infested trees most often appear healthy and green for the first couple of seasons. Educating residents to the facts surrounding this pest and their management options as landowners should be considered urgent. Emerald Ash Borer is an official declared Nuisance (505 ILCS 90/14)and infested trees must be handled according to the quarantine rules and regulations in place for greater northeast Illinois. Opportunities for utilizing the wood from ash trees do exist, Insecticidal treatment for individual trees that are not yet severely infested is available but such treatment is not guaranteed to be ultimately successful and is not proven to be effective for large trees(over 20 inches in diameter), Insecticide treatment of trees or tree stock is not recognized by regulatory agencies for purposes of control or quarantine. Any and all efforts to aggressively destroy(or successfully treat)known infested trees in Yorkville,Illinois will help tremendously in local,regional and statewide efforts to slow,contain, and manage this pest that now threatens approximately 150 million Illinois ash trees. We are available to meet with key city officials for a briefing and to answer questions at your request. Respectfully, Paul M.Deizman, IL Dept of Agriculture,EAB Program Manager Frequently Asked Questions I Emerald Ash Borer ln[ormation Network Page I of') Search Home Home I Frequently Asked Questions FAQ About EAB Frequently Asked Questions AshSeed Reporting EAB 1. Where did the emerald ash borer come from? Moving Firewood 2, How did It get here? EAB Infested Trees 3. What types of trees does the emerald ash borer attack? Where is EAB? 4. Where has It been found? Publications/ 5. What happens to Infested ash trees? Resources 6. What do emerald ash borers look like? Information for ?. What is the life cycle of this borer? Homeowners 8. How is this pest spread? 9. How long has the emerald ash borer been in Michigan? Replanting 10. Does It only attack dying or stressed trees? Biological Control 11. What is being done on a statewide basis about this new pest? Research 12. How big a problem is EAB? Links 13. Who do I call to get more information on the Emerald Ash Borer or to report an infested tree? Is EAB In your state? 1 Learn more about. im Where did the emerald ash borer come from? The natural range of Agrilus planipennis,or the emerald ash borer,is eastern Russia,northern China,Japan, Latest News and Korea.Before June of 2002,it had never been found in North America, How Cincinnati Is Return to top using ash trees in the Urban Timber 2, Program to benefit the community and How did it get here? lessen economic We don't know for sure,but it most likely came in ash wood used for stabilizing cargo in ships or for packing loss or crating heavy consumer products. about 20 hours ago More Latest News>. Return to top 3. Or foAow us on LuAter What types of trees does the emerald ash borer attack? In North America,it has only been found in ash trees.Trees in woodlots as well as landscaped areas are affected.Larval galleries have been found in trees or branches measuring as little as 1-inch in diameter.All species of North American ash appear to be susceptible. MAPS&STATE INFO Return to top 4. Where has it been found? In 2002,EAB was thought to occur in six counties in southeastern Michigan:Livingston,Macomb,Monroe, Oakland,Washtenaw and Wayne,and in Essex County Ontario.Our ability to detect and find EAB has substantially improved since then,however,and we now realize that a much greater area was Infested than what was initially thought.It has also been found in Illinois,Indiana,Iowa,Kentucky,Maryland,Minnesota, Missouri,New York,Ohio,Pennsylvania,Tennessee,Virginia,West Virginia,Wisconsin,Ontatio and Quebec,making AB an international g pest problem.Most of these infestations are not new(i.e„EAB has not spread this far in the past 5 years).We are simply getting better at finding infestations as survey methods CLICK GLOBE improve.However,it is important to watch for signs and symptoms of EAB in non-quarantine areas where FOR INFO the beetle may have been accidentally transported in ash firewood. Return to lop 5. What happens to infested ash trees? The canopy of infested trees begins to thin above infested portions of the trunk and major branches because the borer destroys the water and nutrient conducting tissues under the bark.Heavily infested trees exhibit canopy die-back usually starting at the top of the tree.One-third to one-half of the branches may die in one year.Most of the canopy will be dead within 2 years of when symptoms are first observed.Sometimes ash hnp://www.emeraldashborer.info/faq.cfm 12/13/2011 Frequently Asked Questions I Emerald Ash Borer Information Network Page 2 of 3 trees push out sprouts from the trunk after the upper portions of the tree dies.Although difficult to see,the adult beetles leave a"D"-shaped exit hole in the bark,roughly 1/8 inch in diameter,when they emerge in June. Return to top 6. What do emerald ash borers look like? The adult beetle is dark metallic green in color, 112 inch-long and 118 inch wide.There are several pictures of EAB in the Photo Album and EAB Life Cycle pages. Return to top 7. What Is the life cycle of this borer? Recent research shows that the beetle can have a one-or two-year life cycle.Adults begin emerging in mid to late May with peak emergence in late June.Females usually begin laying eggs about 2 weeks after emergence.Eggs hatch in 1-2 weeks,and the tiny larvae bore through the bark and Into the cambium-the area between the bark and wood where nutrient levels are high.The larvae feed under the bark for several weeks,usually from late July or early August through October.The larvae typically pass through four stages, eventually reaching a size of roughly 1 to 1.25 inches long.Most EAB larvae overwinter in a small chamber in the outer bark or in the outer inch of wood.Pupation occurs in spring and the new generation of adults will emerge in May or early June,to begin the cycle again.View the EAB life cycle. Return to top 8. How is this past spread? We know EAB adults can fly at least 112 mile from the tree where they emerge.Many infestations,however, were started when people moved infested ash nursery trees,logs,or firewood into uninfested areas. Shipments of ash nursery trees and ash logs with bark are now regulated,and transporting firewood outside of the quarantined areas is illegal,but transport of infested firewood remains a problem.PLEASE-do not move any ash firewood or fogs outside of the quarantined area. Return to top 9. How long has the emerald ash borer been in Michigan? No one knows for sure.Experts feel that it may have been In the Detroit area for at least 12 years.The initial infestation probably started from a small number of beetles.Over the next few years,the population began to build and spread.By 2002,many trees in southeastern Michigan were dead or dying.In North America, native ash trees have little or no resistance to EAB and natural enemies have so far had little effect when EAB populations are high. Return to top 10. Does It only attack dying or stressed trees? Healthy ash trees are also susceptible,although beetles may prefer to lay eggs or feed on stressed trees. When EAB populations are high,small trees may die within 1-2 years of becoming infested and large trees can be killed in 3-4 years. Return to top 11. What is being done on a statewide basis about this new pest? Many agencies and universities are working together to educate citizens about identification of ash trees and EAB and options for protecting valuable shade trees.State and federal agencies have programs in place to help restore the urban forest in cities that sustained heavy EAB damage.Research is underway to learn more about the biology of EAB,its rate of spread,methods for EAB detection,predators and other natural enemies that may attack EAB,and how insecticides can be used to protect trees in infested areas. Return to top 12. How big a problem is EAB? EAB is becoming an international problem,with infestations in Canada as well as Michigan,Illinois,Indiana, Iowa,Kentucky,Maryland,Minnesota,Missouri,New York,Ohio,Pennsylvania,Tennessee,Virginia,West http://www.emeraldashborer.info/faq.cfm 12/13/2011 Frequently Asked Questions I Emerald Ash Borer Information Network Page 3 of 3 Virginia,and Wisconsin.The scope of this problem could reach the billions of dollars nationwide if not dealt with.State and federal agencies have made this problem a priority.Homeowners can also help by carefully monitoring their ash trees for signs and symptoms of EAB throughout the year. Return to lop 13. Who do I call to get more information on the Emerald Ash Borer or to report an infested tree? Contact your county Extension office or the nearest Department of Agriculture office.You may also contact the USDA Emerald Ash Borer Hotline toll-free at 1-866-322-4512.Also,check out the"Is EAB in your state?" link at the left of this page. Return to top This fact sheet was updated by Dr.Deborah McCullough and Robin Usbome,Michigan State University Extension, February 2011. DigG�lr]ier,ip!oicia, and Unkinc information CONTACT $@OUITHIS WEBSITE http://www.emeraldashborer.info/faq.cfm 12/13/2011 Hungry Pests- Emerald Ash Borer Page 1 of') i .rl Deparirwt of Apliculture x F'lard Health Inspection Service s „' n H � H E 111E HA CAN I DO? U t NrnATIVES BL = PESTS? NrA US You are here: Emerald Ash Borer Go Emerald Ash Borer About the Emerald Ash Borer • See Where the Pests are The Emerald Ash Borer(Agrilus plantpennis[Fairmalre])Is • Ask an EX"rt a Question responsible for the death or decline of tens of millions of ash trees • Look at Pest Photos Invasive Pests in 14 states in the Midwest and Northeast. Native to Asia,it has • Report a Pest been found in China, Korea,Japan, Mongolia,Taiwan and eastern • Asian Citrus Psyllid Russia. It likely arrived in the United States hidden In wood • Asian Longhorned packing materials commonly used to ship consumer goods,auto © HunarvPests Facebook Beetle parts and other products.The first official U,S. Identification of • Citrus Greening Emerald Ash Borer was in southeastern Michigan In 2002.It is © HunaryPests Twitter • Emerald Ash Borer especially dangerous because there is no known treatment for You HungryPests channel • European Grapevine Emerald Ash Borer infestations-trees must be felled and the Moth wood disposed of through approved means. • European Gypsy Moth What Does the Emerald Ash Borer Look like? • False Codling Moth Adult beetles are slender and • Light Brown Apple 1/2-inch long. Males are Moth smaller than females.Color "• • Mediterranean Fruit varies but adults are usually a Fly bronze or golden green • Mexican Fruit Fly overall,with metallic,emerald • Oriental Frult Fly green wing covers.The top of • Sudden Oak Death the abdomen under the wings is metallic purplish red and - Pest Management can be seen when the wings are spread. • Pest Management Larvae reach a length of approximately 1 Inch and are white or Approaches cream colored.The body is flattened and bell-shaped;the brown • Biological Control of head is mostly retracted into the body and only the mouth parts Pests are visible externally.The 10-segmented abdomen has a pair of • Control by Pesticides brown, pincer-like appendages on the last segment. FAQ What is the Emerald Ash Borer's Life Cycle? The Emerald Ash Borer generally has a one-year life cycle but it could take two years to complete Its life cycle in colder climates.Adult beetles are active during the day,from mid-June to mid- August. Females can mate multiple times and lay 60 to 90 eggs during their lifetime. Eggs are deposited individually in bark crevices on a trunk or branches and hatch in seven to 10 days.After hatching,larvae chew through the bark and feed on phloem and outer sapwood for several weeks. Feeding is complete In autumn and pre-pupal larvae overwinter In shallow chambers in the outer sapwood or In bark. Pupation begins in late April or May.Adults emerge head-flrst through a D- shaped exit hole that is 3 to 4 mm in diameter. http://www.aphis.usda.gov/hungrypests/EAB.shtmi 12/13/2011 Hungry Pests - Emerald Ash Borer Page 2 of 3 What Kind of Damage Can the Emerald Ash Borer Cause? Larval feeding In the tissue between the bark and sapwood disrupts transmission of nutrients and water In a tree,eventually causing branches and the entire tree to die. Foliage may yellow, thin and wilt, and the tree canopy becomes increasingly thin and sparse as branches die. Many trees lose 30 to 50 percent of the canopy after two years of Infestation and die within three to four years. It can be difficult to detect Emerald Ash Borer Infestations.The presence of woodpeckers and the holes they dig to get to the pests may be one of the first signs of infestation. When a tree has been infested for one year,the D-shaped holes left when adults emerge will be present on the branches and trunk.Another sign of infestation Is the growth of eplcormlc shoots,which grow from roots and the trunk of the tree and often have larger-than-normal leaves, Stress Is believe to be a contributing factor to tree decline and death but Emerald Ash Borer has also killed otherwise healthy trees. Emerald Ash Borer primarily damages and kills green,white,blue and black ash trees.There is no known treatment for Emerald Ash Borer infestations—trees must be felled and the wood disposed of through approved means. Where Is the Emerald Ash Borer Currently Found In the United States? The Emerald Ash Borer is currently found In Illinois,Indiana, Iowa,Kentucky, Maryland, Michigan,Minnesota,Missouri, New York,Ohio,Pennsylvania,Virginia,West Virginia and Wisconsin. For a map showing high risk areas,visit the Pest Tracker. For a current map of infested areas,visit http://www.emerald ashborer.info/files/MultiState—EABpos.pdf, What's the Emerald Ash Borer Quarantine and Eradication Process? When an Emerald Ash Borer infestation Is found,quarantine Is put in place to limit the spread of the pest through human behavior (moving firewood,purchasing Infested plants,etc.).Ground and aerial surveys of forested areas and sites of possible infestations, such as nurseries,may be conducted to determine the extent of the infestation.The discovery of Emerald Ash Borer triggers quarantine procedures for wood products including firewood of all hardwood species,such as ash,oak,maple and hickory; nursery stock and green lumber of ash; any other ash material,living, dead,cut or fallen including logs,stumps, roots,branches and composted or uncomposted chips. Research Is being conducted to determine possible options for the future,including improved pesticide treatments and biological control using parasitolds for live trees, and heat or pesticide treatment of firewood. What Can We Do? Cooperation among Federal and State government agencies, municipalities,universities,the green Industry and the public is essential to minimize the impact of the Emerald Ash Borer because human behavior 1s a significant factor in its spread. Things you can do to prevent the spread Include: 1. Don't move firewood. Emerald Ash Borer larvae can survive hidden In the bark of firewood.A good rule of thumb Is buy local, burn local, 2. Visually inspect your trees. Early detection is important,so if you see any sign or symptom of an Emerald Ash Borer infestation,contact your State agriculture agency. http://www.aphis.usda.gov/hungrypests/EAB.shtmi 12/13/2011 Hungry Pests - Emerald Ash Borer Page 3 o1'3 3. Spread the word.Talk to friends, neighbors and co- workers about Emerald Ash Borer and what they should be aware of on their trees. 4. Ask questions.If you receive ash nursery stock or firewood, know Its point of origin and your supplier,as larvae could be hiding under the bark. 5. Know State and Federal regulations. Make sure you understand regulations that govern your state and those you may visit. Resource List[not a comprehensive list] WHAT ARE INVASIVE PESTS? WHAT CAN I DO? LEARN MORE OUR INITIATIVES Emerald Ash Borer:The Green Menace United States Department of Agriculture,Animal and Plant Health Inspection Servlce http://www.aphls.usda.gov/publications/plantLhealth/content/ printable_version/EAB-GreenMenace-reprint-JUne09.pdf Pest Alert: Emerald Ash Borer United States Department of Agriculture,Forest Service http://na.fs.fed.us/spfo/pubs/pest—aI/eab/eab.pdf Stop the Ash Borer Beetle The Cooperative Emerald Ash Borer Program http://www.stopthebeetle.info/ Emerald Ash Borer U.S. Forest Service, Northeastern Area http://www.na.fs.fed.us/fhp/eab/ Emerald Ash Borer http://www.emeraldashborer.Info/I ndex.cfm Signs and Symptoms of the Emerald Ash Borer Michigan State University Extension http://www.emeraldashborer.Info/f'iles/E-2938.pdf Wisconsin's Emerald Ash Borer Information Source University of Wisconsin—Madison; Wisconsin Department of Natural Resources; Wisconsin Department of Agriculture,Trade and Consumer Protection; USDA APHIS; University of Wisconsin Extension; U.S. Forest Service http://www.emeraIdashborer.wi.gov/ Last Modified: August 5,2010 APHIS Home I USDA.00v J Site Mao I policies and Links I FOIA I Accessibility Statement J Privacy Policy I Non-Discrimination Statement I Information Quality I USA.gov I White House http://www.aphis.usda.gov/hungrypests/EAB.shtml 12/13/2011 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #6 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-06 Agenda Item Summary Memo Title: EAB grant submission Meeting and Date: Public Works Committee January 17, 2012 Synopsis: City staff will be preparing a grant application to help offset the cost of EAB Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: none Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: C/). 0 Memorandum EST. To: Public Works Committee From: Laura Schraw, Interim Dir. of Parks and Recreation � �� co CC: Eric Dhuse, Public Works Director �� Bart Olson, City Administrator MMAC tV <LE r° Date: December 16, 2011 Subject: Emerald Ash Borer Grant Application Again this year the Metropolitan Mayors Caucus announced the opening of an Illinois Urban Forest Restoration Grant for Emerald Ash Borer. This grant program seeks to provide grants to communities to plant trees and encourage sustainable urban forest management. Applicants must be located in the Emerald Ash Borer Quarantine Zone. Yorkville is prepared for this grant through our existing tree inventory that has located over 1600 ash trees within the City limits. Our population limits us to a maximum of$10,000 for tree replacement. Yorkville's matching funds would be in Staff time and labor for planting the trees, similar to our parkway tree program. The only eligible costs are the cost of trees and the cost of planting trees. Staff estimates that we can remove and replace around 100 trees, depending on the final cost of each replacement tree. All trees must be listed on the Illinois Department of Agriculture's (IDA) recommended Reforestation List and be purchased from Illinois Department of Agriculture Certified Nurseries. There are well over 100 ash trees in this area, and ash trees will be replaced in order of whether or not they have the EAB and their condition(poor, fair, good, excellent). The grant application is due on January 20`h. City Council approval is not required for the grant application. Illinois Technical Assistance Grant for Emerald Ash Borer 2011 -2012 Application and Guidelines Mcn-opol ttan Mayors The , Morton Arboretum Administrative Agency Metropolitan Mayors Caucus 1 Illinois Technical Assistance Grant for EAB Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 GrantProgram Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ProposalScoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Award and Execution of Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Eligible Local Matching Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 GrantApplication Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 State of Illinois Emerald Ash Borer Compliance Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Technical Assistance Quarterly Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 EAB Readiness Plan Guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 EOC compliance statement: All grant partners are equal opportunity providers and employers. 2 Illinois Technical Assistance Grant for EAB Introduction This guide has been developed to assist communities applying for funds for urban forest planning and management to minimize losses from emerald ash borer (EAB) planning under the Forest Health Cooperative Programs of the United States Department of Agriculture. The Metropolitan Mayors Caucus is the grant administrator. Grant Program Goals This program has many goals related to mitigating emerald ash borer. It aims to minimize future loss of tree canopy, encourage the replanting of trees, slow the spread of EAB, and generally encourage sustainable urban forest management. 1 . We seek to fund the development and implementation of community level plans that guide the strategic management of urban forest resources affected or threatened by EAB. Plans should be based on a professional resource assessment. Components should include: a . An inventory. This may be a complete 'stem by stem' inventory; a sample inventory to gain an overall picture of the state of the community's trees; a partial inventory; or an ash only inventory. This is a required outcome. b. A management plan . This comprehensive urban forest management plan details how the community will manage their trees including hazard tree assessment, regular pruning and maintenance , monitoring for tree health , invasive pest management, replanting with diverse tree species, and wood utilization. c. A locally approved EAB Management Plan is a required outcome . This may be accomplished without a comprehensive urban forest management plan , but must be based on one of the inventory types described above. It should specifically provide overall strategy for managing ash trees and restoring urban forest canopy. It should detail how the community will identify and mitigate infested and at-risk or poor quality ash trees; dispose of debris and reclaim salvageable wood products; and replant with diverse tree species. 2 . This program is fundamental to reforestation efforts and is therefore complementary to Urban Forest Restoration Grant for Emerald Ash Borer offered concurrently. Additional Goals: 3. To restore diminished community tree canopy. 4. To enhance the quality of life in participating cities, villages, and townships. 5. To promote urban forestry benefits through proper planting , care and management of community trees. 6. To strengthen and support existing comprehensive community tree care programs. 7. To ensure that urban forests provide communities with a variety of ecosystem services: clean air, clean water, increased property values, reduced erosion and 3 Illinois Technical Assistance Grant for EAB stormwater runoff, wildlife habitat, as well as moderate temperatures, reduced energy demands, and offer year-round enjoyment. 8. To diversify urban forests for long-term sustainability and resistance to future pests. 9. To preemptively reduce a community's ash population creating a more diverse community forest, thus managing the economic burden - the inevitable consequence of an EAB infestation . 10. To promote risk management within EAB infested and soon-to-be infested communities by removing ash trees. General Criteria 1 . Deadline for receipt of proposals is January 20 , 2012 at 5:00 pm . 2 . Submit 4 copies ( 1 original and 3 copies) of the grant application to Metropolitan Mayors Caucus Attn : Eve Pytel 233 South Wacker Drive, Suite 800, Chicago, IL 60606 3 . Please use a staple, paper clip or other clip for the submittal . Do not bind applications or submit them in binders. 4 . Please submit photo copies of the cover letter with the three copies of the application . 5 . All applicants will be notified of their status by via email by February 25, 2012, 6 . All work must be completed for this grant by June 15, 2013. 7 . Applicants may only apply for a single grant from both the Urban Restoration and Technical Assistance Program . If an applicant submits two applications the first application will be reviewed and any other applications from that applicant will be disqualified . Financial Information 1 . This is an 80/ 20 match program based on reimbursable costs and in kind service. For example: $6400 + $1600 = $8000 Requested Local Total Project Amount Match Cost Communities are encouraged to overmatch . In extreme circumstances, communities are encouraged to contact Eve Pytel at epvtel(dimavorscaucus.org for assistance with determining appropriate matches. 2 . Grants are "not-to-exceed" grants and may range from $1 ,000 to $20 ,000. • Only non-federal money may be used for the local match . • In-kind labor contributions of applicant's employees must not exceed a rate of $45 .00 per hour. Volunteer labor may not exceed a rate of $20.00 per hour. Volunteer labor may only be documented as an in-kind expense. As an example, 4 Illinois Technical Assistance Grant for EAB the value of volunteer labor assisting the work crew who are being paid $20.00 an hour in base salary and fringe benefits may be counted as $20 .00 an hour. If the applicant has no paid employees who are performing similar work, then the value of the volunteer labor may be counted as $ 10.00 per hour unless acceptable justification can be made for a higher rate. Under no circumstances can the value of volunteer labor be higher than that of paid employees performing similar work. • Partial funding of proposals is possible. Eligibility Only communities that have been confirmed infested by Illinois Department of Agriculture (IDA) or are within the IDA emerald ash borer (EAB) quarantine zone are eligible to apply. See IDA website for current quarantine boundaries. http ://illinoiseab.com As of November 1 , 2011 , the Illinois quarantine encompasses thirty-nine counties in northeastern and central Illinois. 1 . No part of the grant can be used to pay for land or equipment. Tree removal costs are ineligible for grant support; however, removal expenses may be used to meet the match requirements. 2 . Proposed trees may not include trees that are part of capital projects or will be impacted by a roadway project within the next three years. 3. Communities currently designated as a Tree City USA by the Arbor Day Foundation and the National Association of State Foresters will be scored higher on their application . http://www.arborday.org/programs/treeCityUSA/index.cfm 4. Communities that demonstrate need for the grant will be scored higher than those that do not. Need may be economic or programmatic. 5. Application approval will be based on score, need and alignment with the grant program's goals. Assurances 1 . All technical services used to prepare tree inventories and management plans must be completed under the supervision of a certified arborist. The American Society of Consulting Arborists maintains a directory of specialized consulting arborists able to assist municipalities at hftp://www.asca-consultants.org/find/index.cfm In addition , the Illinois Arborist Association maintains a directory of certified arborists available for consulting at hftp ://www. illinoisarborist.org/CertifiedArboristsNew. htm 2. A locally approved EAB Management Plan is required before grant funds are disbursed . No grant expenses will be reimbursed until an EAB Management Plan is on file . Communities may use the sample plan attached to this document. If tree planting or tree removal activities are used to match requested Technical Assistance grant funds, these activities must comply with the following standards and assurances: 5 Illinois Technical Assistance Grant for EAB 3. Tree planting projects must be planned and executed for long-term survival of trees. Tree species must be selected to match site and cultural conditions. An ISA certified arborist must approve your Work Plan . 4. The applicant must attest to properly caring for trees purchased through this program by including a maintenance plan . Trees must be planted according to the International Society of Arboriculture Tree Planting Best Management Practice http://secure.isa-arbor.com/webstore/BMPs-C59.aspx, mulched and watered appropriately for three years to enable trees to become fully established and thrive. Planting is based on ANSI A300-2005 (Part 6) Transplanting. 5 . When contracting for tree removal, firms employing International Society of Arboriculture Certified Arborists should be used . Firms should have a current EAB compliance agreement with the Illinois Department of Agriculture. Firms must have appropriate Workers Compensation insurance. 6 . Anyone removing trees must adhere to ANSI A133. 1 : Pruning, Repairing, Maintaining, and Removing Trees and Cutting Brush — Safety Requirements. 7 . Nursery stock must be a minimum of 1 '/d' and no greater than 3" inches in caliper and must adhere to the ANSI Z60. 1 -2004 American Standard for Nursery Stock. The standard is available here http://agri.nv.gov/Brochures/AN LAStandard2004.pdf. 8 . Diversification of the community forest is a goal. Grantees may not propose to purchase more than 25% of any one type of tree. If an applicant can document that tree diversification is being achieved through a long range plan and that the past 4 years of tree purchases have been diverse the evaluation committee may consider waiving the requirement. 9 . Tree species must be specified in grant proposals and must be listed on the Illinois Department of Agriculture's (IDA) recommended Reforestation List. See list for site and region appropriate recommendations. http://illinoiseab.com/ (click Reforestation) 10. Trees purchases must be made with Illinois Department of Agriculture Certified Nurseries. To identify nurseries, click here: http://www.aqr.state. il. us/Environment/nursery/ 6 Illinois Technical Assistance Grant for EAB Proposal Scoring Your proposal will be evaluated and ranked by the scoring committee . The criteria listed below will be used to rate each project. The highest possible score is 140. Although a complete and orderly application is essential in a competitive grant program , a few of the following criteria are indicative of more advanced urban forest management and will qualify for additional points. Criteria : Highest Possible Score Application : The application is thoughtfully prepared and 30 complete. All questions are answered clearly and concisely. Budget: Clearly identifies allowable costs and identified 25 allowable local match . Stewardship and sustainability: Demonstrate that funding 20 your project will build your organization's capacity to better manage your community trees? How will this project support long term initiatives? What steps will you take to keep your inventory up to date? If you are not already will this program help you become Tree City USA? Bids for technical assistance are signed by certified 10 arborists. Project time line . Projects accomplished by January 31 of 15 2013 will receive full scoring. For each successive month beyond December 2012 , proposals will lose 3 points. Projects completed later than June 30 of 2013 are considered infeasible and will not be considered . ' Leveraged benefits: Describe community commitment to the 20 project? What will your community contribute to support this project in terms of staff support, executive support or volunteer support? Be sure to describe local match , volunteer efforts, financial and in kind community organization support. Where significant support or project role is derived from another organization or volunteers, a support letter on letterhead from that organization or individual outlining that organization 's role in your project should be appended to the application . Community has signed a compliance agreement with Illinois 10 Department of Agriculture Need : Application demonstrates economic or programmatic 10 need for grant. Total Possible Points 140 Project extension may only be granted in the event of an act of God. 7 Illinois Technical Assistance Grant for EAB Award and Execution of Agreement The highest scoring proposals, based on stated criteria and minimum requirements, will be recommended for funding with available monies. Two agreements shall be signed by the successful grant recipient and returned promptly to the Metropolitan Mayors Caucus for final execution . Receipt of fully executed agreement will serve as official notification for the community to begin their project. DO NOT START THE APPROVED PROJECTOR INCUR ANY MATCH COSTS PRIOR TO RECEIVING A FULLY EXECUTED AGREEMENT. Partial funding of proposals is possible. Payment Reimbursement payment shall be made only to the contracted entity for invoices paid by the grant recipients. Communities can expect payment between 45-60 days after the Metropolitan Mayors Caucus has received completed reimbursement request forms containing valid invoices and/or canceled checks. Only one reimbursement payment will be made to the contracted community upon completion of all phases of the grant project. Once payment is made the grant project is considered completed . Technical or consulting services to develop urban forest (tree) inventories, management plans, and EAB Management Plans are the only eligible costs . The purchase and planting of trees, removal of trees, purchase of installation materials, soil amendments to be used along public rights-of-way or other public lands are eligible as local match . To receive payment, the administering agency must receive your EAB Management Plan . Eligible Local Matching Costs The following costs are allowable as a community's local match of the project cost: 1 . Payment of at least 20% of technical or consulting services to develop urban forest (tree) inventories, management plans, and EAB Management Plans 2 . Removal, utilization of salvageable lumber and disposal of ash trees by community employees, volunteer or contractors. 3. Additional tree purchases for the specified project. 4. Site modifications and materials (soil, mulch) directly related to the project. 5. Labor costs or in-kind volunteer labor to plant for trees. 6. Administrative costs directly related to the project. 7 . Labor and material costs for tree maintenance. 8 . Removal of infested ash trees or non-infested ash trees removed as part of a community ash reduction plan after November 1 , 2011 , may be eligible with documentation of species, costs, infestation and/or ash reduction plan . 8 Illinois Technical Assistance Grant for EAB Supporting documentation for the applicant/grantee's match must be included with the completed reimbursement forms. Approved forms of documentation include: receipts, paid invoices, daily activity reports, volunteer sign-in sheets, or other paperwork documenting work completed . Project costs, other than eligible documented tree removal (see #8 above) , incurred prior to the formal grant approval of this proposal are ineligible for matching purposes. Though future maintenance of trees is required for this grant agreement, maintenance costs incurred beyond the completion of this grant, are not eligible for match . Checklist Your proposal should include 4 collated sets of the following : ❑ Cover letter on letterhead signed by Mayor or President, Village Manager or equivalent figure for other local jurisdictions. ❑ Application Form o Statement of Need o Work Plan Description o Timeline ❑ Budget ❑ Copy of quote(s) for Technical Assistance ❑ Signed and numbered Illinois Department of Agriculture Compliance Agreement 9 Illinois Technical Assistance Grant for EAB Grant Application Form 1 . Applicant Organization Name: 2 . Tax I . D. : 3. Applicant Contact Information : 1 . Name: 2 . Mailing Address: 3 . Email: 4 . Phone Number: 4. Community population : 5. Tree City USA status (years, award level): 6. Does your organization have someone legally responsible and designated by an ordinance to care for trees on public property (i .e. : forester, city department, tree board)? 7. Does your organization have a tree care ordinance (tree care policies, planting , maintenance, removal , species lists - preferably not invasives)? 8. Does your community have a community forestry program (shown by annual municipal budget of at least $2 per capita) that addresses dead and hazardous tree removal, pruning , planting , care and insect/disease control? 9 . Does your organization hold an annual Arbor Day observance and have a proclamation? 10 . Proposed Work Plan : Describe what you plan to do with the grant and please describe how you would use an EAB Technical Assistance Grant. Make sure that you answer the following questions: 1 . What will you accomplish as a result of getting an EAB Technical Assistance Grant? 2 . How will you achieve your local match , which must account for 20% of a project? 3. Community forestry goals: Please describe how this project will support your short term and long term community forestry goals. What measures will your community take to implement such a plan? Please note that the outputs of all Technical Assistance Grants must include a management plan based on a tree inventory (stem by stem, sample or ash only) . a . You are encouraged to apply for a complete `stem by stem' tree inventory. This complete count and assessment of all trees under your jurisdiction is advised because it will enable you to react to future pests more easily as well 10 Illinois Technical Assistance Grant for EAB as proactively take steps to diversify your trees. Quicker, less expensive options are: b. A sample inventory that assesses a sample portion of trees to derive an overall condition and guide general management decisions c. An ash only inventory that would guide rapid response to a current EAB infestation . 11 . In anticipation of funding , please get at least one quote from consultant arborists and attach those to this application . Arborists must be certified with the International Society of Arboriculture . Their signature, contact information and certification number is required . 12 . Statement of Need : Why does your community need this grant (Please limit to 250 words)? 13. How will your community use management plan and inventory moving forward? How will you implement your management plan and what measures will you include to assess how well you are implementing your EAB management plan? 14. What steps will you take to keep your inventory up to date? 15. Timeline : Please provide a timeline for the project. Be sure to include administrative actions, removal, planting , maintenance, invoicing , etc. Below is an example. Month Task February Receive notification of grant award March Village approved of award with Caucus and drafts bid . April Village board approves tree inventory and EAB management plan contract. May-June Conduct Tree Inventory July Conduct public outreach component of EAB management planni n g process. July-August Create EAB Readiness Plan September Village board approves EAB Readiness Plan October Work plan is complete and community begins to implement plan and bids removal contract. November Ash trees are removed December Invoice the Mayors Caucus for reimbursement 11 Illinois Technical Assistance Grant for EAB 16. Project Budget: Item Local Grant Cost Total Project (Community) (Must not Cost Match (May not Exceed 80% of include any the total cost) federal funds Administrative Personnel Cost Forester 10 Hours $450 0 $450 Sub Total $450 0 $450 Consultants Tree Inventory and $2,000 $20,000 $22,000 Management Plan Removal of ash trees $ 18 ,000 0 $ 18,000 30 trees at $600 Sub Total $207000 $20,000 $40,000 Grand Total $20,450 $20,000 1 $40,450 Project Percent 50.55% 49.45% 100% 12 Illinois Technical Assistance Grant for EAB State of Illinois Emerald Ash Borer Compliance Agreement Illinois Department of Agriculture STATE OF ILLINOIS EMERALD ASH BORER COMPLIANCE, AGREEMENT Company or Name: __________ Casmrt Name: Mr/b4____ ___________________ __ bailing Addrem: Snaet------------------------ CitY?avn------------------- SYk______ Ziprnde_____ __ Tekplmnr.___________________ Fm:------------------ bnsll:----------------------------------- Cannn'------ ------ ------------------ IYa po ea l ar Paaambg Yard l.onfan ld diM"ni than msiina address sbwq: Srnet_____ Gryflawa __ Zhicede _____________ Cmmy ___ Applicable b Slide ofI i:ehis Interior StateQueminsMsl far the Emerald Ash Planning ki l k Inser Past and Plnnl Bbeae Ad (5051liooGmphd mrlelAs griirrp6riparrhl efYl etsm) I arkrvxlMpp Std ad Federal leplbtina gowning the Fmerald Ash Bwer(Fast, quruere true banloies, ard 'heIodabd articles". When working within and rear FAB quarantine zoreol I age m supply rands to may be required fainspecias I agta tocmph wiM the prmmAi i!kd hekm in Mis agnemerarmd witlsamdler pmmdnrr' rcyaired M the Ilimdsrr{the Illmh Ikpndmml dAgricdlure.asfdhevs: 1. Regulated articles stall soon be moved out of established quarantine zone(s) at any bane unless: a) the regulated articles have ban chippedlpmmssed to a size measuring Less than 1.0 inch in two dimensions: b) the bark and outer 44 inch of sapwood of regulated articles his been completely removed: or c) the regulakd articles, including fvewood, have been treated b asset USDA-APHIS-PPQ standards for Kiln Sterilization (F404-b4). Heat Treatment (T314y), in Fumigation Treatment (T40Lb.1-1): 2. Rom May I to September 1, all regulated articles originating from within the EAB quarantine zone and leaving any municipality or township of then origin shall only be transported within the EAB quarantine zone in an enclosed vehicle or a vehicle completely enclosed by a covering. such as canvas, plastic or tightly woven cloth, adequate o prevent the passage of the Eneemld Ash Borer to the envimm amt: 3. Any and all passage or entices vamlerring posessim of miplalnl articles within the EAB quarantine zone to thopmer person or ratty, shall inform fix person or entity taking possession of the regulated article, eidher aerbaM or in writing, dot the said retybaed onicln are subject 0 Stile art Federal grvutux egulatiore: 4. Enplvren snail infirm teirempyees about the EAB quaranmx regulations, including wen quaranda zax boundaries. itamhp employees Mx m identify the EAB and in signs ad require a copy of Us oa pliane agreement to be carted by employees working in the Stale of Mireq ad 5. Tax Hlirofs Estpanment of Agricultu re shall be informed of any suspected EAB infestation(s). ""Rego listed Aelicies- are hereby defined as the following: 1) The Emerald Ash Borer (Agrifua planiaenniv Fairmaine) in any livi ng stage of deve lopmenC ?) Ash ones (FYnnew.gpj of any sio:: 3) Ash limbs and btanctss 4) Any sus momdferwap hardy od frewwt 5) Bak from ash ones and wood chips LvFr gain cars:inch in two dlmenaiemfican ash tray 6) Ash logs and hmer with either(to taker the mler mshelfineh ofsnpwood or both, attached: 7) Any item made from a containing then wood of the ash case which is capable of speeding tlxenxmld ash bow. 8) Any other article, "a or name of unweyarxe who it is hecamircd by the Director of Apicuhue that it preeeas the risk of speed of the Emerald Ash Baer in ahv sage of deekpment. AMaim dhR Mwwaav nn um mnalled. mnmvr benadu mndiM air vas tle Il:his Rnamas d'Aydcdea. SignalumlTille Date Signed State Agency Official Shulman _ Compliance Agreamenl No: Illinois Deperanent of .Agriculture Illinois Departmers of Agriculture 2280 Bethany Road, Suite B P.O. Box 19281 De Kalb, Illinois 60115 r + Springfield, Illinois 6r94-928 1 Phone: 815-787-5476 1, rl Phone: 217-785-2427 Fax: 815-787-5488 Fax 217-5+4.4882 One original signed agn amain to be maintained at too Illinois Dept. of Agriculture and a second original signed agreement to W maintained at this company Vim. For up.to-dao Information on Us phase go to: www.ItuneISEAR.mm or www.aalp.N.uaEAB. It 1/23112001), FABCwrplareaAprsanwnfvLdoq 13 Illinois Technical Assistance Grant for EAB Technical Assistance Quarterly Report Please attach sheets if necessary. 1 . What did you accomplish? 2 . What proportion of your inventory is complete? 3 . What geographic area of your community is complete? 4 . Provide the number of trees by species excluding species for which there are fewer than 5% . 5 . Are you completing the work with the contractor or in-house resources you described in the proposal? Have you encountered any challenges? 6 . Describe your data management? What software/file types were used? 7 . What measures are you planning to keep your inventory up to date? a. Re-inventory subsection of community every year? b. Collect data as part of other roadway projects? c. Not sure . d . Other: 8 . Please describe outreach efforts to residents, businesses and institutions located in your community. Please append related materials. Those may include brochures, newsletter articles, letters, or public service announcements. 9 . Will you apply or reapply for Tree City USA this year (due December 30th, Be sure to document your activities to apply for a Growth Award . ) http://www.a rbo rd ay.o rg/programs/tree c ityu sa/?b read cru m b=h o mepa-qe 14 Illinois Technical Assistance Grant for EAB EAB Readiness Plan Guidance Please be sure to visit hftp://www.agr.state.i1.us/eab/data/200806305614. pd as a definitive reference for what should be included in an EAB Management Plan . Key components of EAB plans are discussed in the Community Action Plan brochure hftp://www.aqr.state.il. us/eab/data/201008314752.pd You are also encouraged to review example plans such as the City of Park Ridge hftp://www.aqr.state. il. us/eab/data/200807309150.pd f Village of Mount Prospect hftp://www.aqr.state. il. us/eab/data/200904238425. pd f Village of Palatine hftp ://www.agr.state.i1. us/eab/data/200807307749. pd f Village of Wilmette hftp://www.agr.state.i1. us/eab/data/200806305614.pd Resources www.emeraldashborer.info : This Web site is part of a multinational effort in the US, Ontario and Quebec to bring you the latest information about emerald ash borer. www.agr.state.ii.us/Environment/Pest/emeraIdashborer.pdf Illinois EAB Readiness Plan www.agr.state.ii.us/eab/ Illinois Department of Agriculture www. illinoiseab.com hftr)://www.agr.state.il.us/eab/data/201008314752.r)df Community Action Plan hftp://www.mortonarb.org/tree-plant-advice. html The Morton Arboretum , Plant Clinic, Tree Selection hftp://www.mortona rb.org/tree-p lant-advice/article/16912/ca ring-fo r-newly-planted-trees and-shrubs. html The Morton Arboretum , Plant Clinic, Tree Planting Instructions hfti)://www.westcook.org/wcmc/programs-services/suburban-tree-consortium The Suburban Tree Consortium, a buying collaborative of the West Central Municipal Conference 15 Illinois Technical Assistance Grant for EAB http://www. illinoisarborist.orq/CertifiedArboristsNew. htm Illinois Arborist Association , certified arborists. www. illinoisurbanwood.orq Illinois EAB Wood Utilization Team www. ilca. net/lndex.aspx Illinois Landscape Contractors Association http://www. isa-arbor.com/ International Society of Arboriculture http://www. na .fs.fed . us/fhp/index.shtm USFS Forest Health Protection http://www. na .fs.fed . us/urban/ US Forest Service Urban Forestry dnr.state. i1 .us/conservation/forestry/ Division of Forest Resources of the Department of Natural Resources http://www.westcook.org/wcmc/prop rams-services/suburban-tree-consortium Suburban Tree Consortium http://www.arborday.org/ Arbor Day Foundation , Tree City USA http://www.tcia .org/Public/gov standards a300. htm TreeCare Industry Association , ANSI Standards for the Professional Arborist 16 Illinois Technical Assistance Grant for EAB Reviewed By: Agenda Item Number 4 ' �► Legal ❑ NB #7 Finance ❑ EST. -�` _ ti 1s36 Engineer ❑ �:--- g Tracking Number �! City Administrator ■ Consultant ❑❑ PW 2012-07 ALE Agenda Item Summary Memo Title: Blackberry Creek Dam Intergovernmental Agreement Meeting and Date: public Works—January 17, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Public Works Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: January 13, 2012 C<wrMY Sad �LE ��'` Subject: Blackberry Creek Intergovernmental Agreement Summary An intergovernmental agreement between the Illinois Department of Natural Resources, YBSD, and the City for the removal of the Blackberry Creek dam. Background The Blackberry Creek dam sits to the north and is connected to the west River Road bridge abutment. This 150 year old dam has been on a list at the IDNR to be removed or repaired for several years. The deterioration of the bridge abutment and the pending reconstruction of the bridge accelerated the dam removal project at the IDNR. To our benefit, the state has secured funding for the dam removal, which should begin soon after the bridge reconstruction is finished. Agreement The draft agreement, a copy of staff comments and IDNR responses, and an additional narrative by the IDNR are attached. In the agreement, the City is required to guarantee the dam removal be completed should the State fail to complete the project. Despite the staff's concern with this section, it is a requirement to receive State funding. We have been reassured in writing that the State has enough money to complete the project, and that even a mid-project construction stoppage would not have an adverse impact on the stream flow(which would require a separate body, i.e. the City, to complete it). While the City does not have to put up any funds for this project, we have coordinated the use of City staff and equipment, in an effort to save the State some cost on the project. Since the State has accelerated this project on our behalf and saved the City money by participating in the Nationwide permitting process, we will be assisting with some spring-time brush clearance and will be donating any construction equipment during the project as our work schedules allow. DRAFT INTERGOVERNMENTAL AGREEMENT among the STATE OF ILLINOIS/ DEPARTMENT OF NATURAL RESOURCES, the UNITED CITY OF YORKVILLE and the YORKVILLE-BRISTOL SANITARY DISTRICT forthe BLACKBERRY CREEK DAM REMOVAL AND RESTORATION PROJECT Contract XXX 12-5-11 This AGREEMENT is made among the United City of Yorkville, hereinafter referred to as the "CITY", the Yorkville-Bristol Sanitary District, hereinafter referred to as the "DISTRICT", and the State of Illinois/Department of Natural Resources, hereinafter referred to as "NATURAL RESOURCES", Witnesseth: WHEREAS, the CITY, DISTRICT and NATURAL RESOURCES are legal entities organized and existing under the laws of the State of Illinois having among their powers the authority to perform such undertakings as described herein under the "Intergovernmental Cooperation Act," 5 ILCS 220; and WHEREAS, the dam on Blackberry Creek, hereinafter referred to as the "DAM", is a 12 foot high, 85 foot long, ashlar limestone masonry dam structure, owned by the DISTRICT, located 700 feet upstream of the confluence with the Fox River that is subject to the dam safety regulations of the state of Illinois; and WHEREAS, the west abutment of the DAM also serves as the west abutment of the CITY owned River Road Bridge over Blackberry Creek; and WHEREAS, the joint west abutment of the DAM and bridge has developed a large diagonal crack that has allowed movement of this abutment such that failure of the DAM and bridge abutment is imminent; and WHEREAS, the CITY has closed River Road bridge and is proceeding with plans to remove the existing bridge deck, center pier, and joint west DAM abutment and to construct a new bridge structure that will to span the entire channel; and WHEREAS, the River Road bridge construction requires floodway construction authorization from NATURAL RESOURCES; and WHEREAS, the DAM will require major modification or removal as a result of the bridge replacement project; and WHEREAS, NATURAL RESOURCES has issued Permit #DS2011110 to the CITY for the River Road bridge replacement project; and WHEREAS, the CITY, DISTRICT and NATURAL RESOURCES are each in favor of removal of the DAM, restoration of 1200 feet of Blackberry Creek channel upstream of the DAM to provide a stable channel within the reach previously impacted by the DAM, and any associated environmental mitigation, such work hereinafter referred to as the "PROJECT"; and WHEREAS, NATURAL RESOURCES has approved participation in the PROJECT to the extent allowed by its statutory authority under the "Des Plaines and Illinois Rivers Act," 615 ILCS 60/3 (2002); and WHEREAS, the Illinois General Assembly appropriated funds to NATURAL RESOURCES under Public Act 97-0076, Article 6, Section 10 for the PROJECT; and WHEREAS, NATURAL RESOURCES has determined that the execution of this AGREEMENT is not subject to the signature requirements of the "State Finance Act," 301LCS 105/9.02; and WHEREAS, under penalties of perjury, the CITY certifies that 36-6006169 is its correct Federal Taxpayer Identification Number and that the CITY is doing business as a government entity; and WHEREAS, under penalties of perjury, the DISTRICT certifies that 36-2777259 is its correct Federal Taxpayer Identification Number and that the DISTRICT is doing business as a government entity; and WHEREAS, the Rock Island District of the U.S. Army Corps of Engineers; hereinafter referred to as the "CORPS'; has developed a draft report "Feasibility Study With Integrated Environmental Assessment — Blackberry Creek Critical Restoration Project, Kendall County, Illinois" which recommends removal of the DAM for fish connectivity into the Blackberry Creek; WHEREAS, the DISTRICT owns a portion of the lands required for construction, operation and maintenance of the PROJECT; and WHEREAS, NATURAL RESOURCES , the CITY, and the DISTRICT wish to mutually cooperate to implement the PROJECT to the extent that NATURAL RESOURCES shall ensure the PROJECT construction is performed without costs to the DISTRICT and the DISTRICT shall provide all necessary lands currently owned by DISTRICT and required for the PROJECT without costs to NATURAL RESOURCES, and NOW THEREFORE, for and in consideration of the benefits to be derived from the completion of the PROJECT, the sufficiency of which is hereby acknowledged, it is agreed between the parties hereto as follows: 2 PART A. SPECIAL CONDITIONS 1. The recitals set forth are incorporated by reference and made a part hereof, the same constituting the factual basis for this transaction. 2. The PROJECT will be constructed by NATURAL RESOURCES in two Phases, identified as PHASE 1 and PHASE 2 in this AGREEMENT. PHASE 1 will include that work necessary to clear and construct a wetland preservation berm along the southwestern bank of Blackberry Creek within the PROJECT right-of-way, the construction of a wetland preservation high flow channel within the PROJECT right-of- way, and any necessary environmental mitigation work (see ATTACHMENT 1 — PHASE 1 COMPONENTS). PHASE 2 will include that work necessary to restore approximately 1200 feet of Blackberry Creek channel upstream of the DAM and the removal of the DAM. 3. PHASE 1 of the PROJECT will proceed under the direction of NATURAL RESOURCES utilizing NATURAL RESOURCES personnel and equipment with supplemental personnel and equipment provided by the CITY, at no cost to NATURAL RESOURCES, and as requested by NATURAL RESOURCES. NATURAL RESOURCES will purchase rock or other approved materials needed for the construction of PHASE 1. CITY rental of any additional equipment, not already owned by the city, requested by NATURAL RESOURCES to construct PHASE 1 of the PROJECT, and provided through normal procurement procedures of the CITY, will be eligible for reimbursement by NATURAL RESOURCES upon receipt and approval of rental billings provided to NATURAL RESOURCES by the CITY. 4. PHASE 2 of the PROJECT will proceed based on availability of funds, accepted design plans, permits and land rights necessary to complete the Phase. In the event it becomes necessary for the CITY to proceed with PHASE 2 of the PROJECT without NATURAL RESOURCES funding, NATURAL RESOURCES agrees to cooperate in the exchange of existing PROJECT documents with the CITY to facilitate the CITY's efforts to complete the PROJECT 5 NATURAL RESOURCES' funding obligation will terminate upon the completion of the PROJECT, or June 30, 2015, whichever comes first. NATURAL RESOURCES, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly fails to make an appropriation sufficient to pay such obligation, or if the Governor decreases NATURAL RESOURCES funding for the PROJECT by reserving some or all of NATURAL RESOURCES appropriation(s) pursuant to the power delegated to the Governor by the Illinois General Assembly, or if NATURAL RESOURCES determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations, or if funds needed are insufficient for any reason. NATURAL RESOURCES will have no obligation to implement or complete the PROJECT without the necessary appropriation, re-appropriation, and availability of state funds. CITY and DISTRICT will be notified in writing of the failure of appropriation or of a reduction or decrease. 6. NATURAL RESOURCES will not participate in any PROJECT costs incurred 3 by the CITY prior to the full execution of the AGREEMENT. 7. All provisions of this AGREEMENT will be binding upon the successors and assigns of the principal parties hereto. 8. This AGREEMENT may only be modified, assigned, supplemented, amended or extended by mutual agreement, in writing, by the parties hereto. 9. Attached hereto, marked "ATTACHMENT 2", consisting of four pages and made part hereof by reference, is a listing of certifications, which must be completed by both the CITY and DISTRICT. PART B. DEPARTMENT OF NATURAL RESOURCES 1. NATURAL RESOURCES will prepare, or cause to be prepared, final design plans, specifications, and construction bid documents, as necessary, for the PROJECT; advertise for bids as necessary; make contract award; supervise construction (resident engineering); and pay all construction costs associated with the PROJECT. The PROJECT will be constructed in phases as determined by NATURAL RESOURCES. The CITY will pay for all design and construction costs associated with any enhancements added to the PROJECT at the request of the CITY. 2. NATURAL RESOURCES will show on the plans all designated boundaries of the lands, easements, and rights-of-way, hereinafter referred to as "property rights" necessary for construction, environmental mitigation, operation, and maintenance of the PROJECT. NATURAL RESOURCES will also designate, on the plans or in writing prior to the CITY commencing acquisition, the minimum title, right, or interest required in each parcel of land to ensure the proper construction and future integrity of the PROJECT. 3. NATURAL RESOURCES will obtain all federal and state permits, in the name of the CITY, as may be necessary to construct and maintain the PROJECT. Per Article C, Paragraph 7 of this AGREEMENT, the CITY will be responsible to pay any and all permit fees that may be required for the issuance of a permit for the PROJECT. 4. NATURAL RESOURCES shall determine whether to initiate construction of the PROJECT, or, if already in construction, whether to continue with work on the PROJECT, suspend future performance under this Agreement, or terminate this Agreement for the convenience of NATURAL RESOURCES, in any case where previously unknown hazardous substances regulated under the Comprehensive Environmental Response, Compensation, and Liability Act (42 U.S.C. 9601-9675), hereinafter "CERCLA", are found to exist in, on, or under any lands, easements, or rights-of-way that NATURAL RESOURCES determines to be required for the construction, operation, and maintenance of the PROJECT. Should NATURAL RESOURCES determine to initiate or continue with construction after considering any liability that may arise under CERCLA, NATURAL RESOURCES shall be responsible, for the costs of clean-up and response, to include the costs of any studies and investigations necessary to determine an appropriate response to the contamination. 4 5. NATURAL RESOURCES will make periodic inspections subsequent to the completion of the PROJECT to ensure that adequate maintenance as defined in Article C, Paragraph 6, is being performed on the PROJECT. Should NATURAL RESOURCES determine that a maintenance problem exists, a joint inspection will be scheduled and made by the CITY and NATURAL RESOURCES. Failure of the CITY to properly maintain the PROJECT as defined herein and as indicated by a written report of such inspection, will permit NATURAL RESOURCES , upon thirty (30) days written notice and continued failure of the CITY to perform the necessary maintenance work, to enter upon any of the PROJECT property rights and perform such maintenance work. In this instance, the CITY will reimburse NATURAL RESOURCES for any and all costs that may be incurred by NATURAL RESOURCES in connection therewith. PART C. UNITED CITY OF YORKVILLE 1. The CITY will review and approve in writing, the final construction bid documents for the PROJECT, and will provide such written approval to NATURAL RESOURCES, prior to NATURAL RESOURCES advertising for construction bids. 2. The CITY will acquire in the name of the CITY, without cost to NATURAL RESOURCES or DISTRICT, all privately owned property rights required for the construction, environmental mitigation, operation and maintenance of the PROJECT. It is understood that any required PROJECT property rights owned by a unit of local government, drainage district or school district may remain in the name of such unit of local government, drainage district or school district. However, the CITY must obtain a permanent right of entry on any such property rights that will allow for the construction, operation and maintenance of the PROJECT by the CITY. All expenses associated with the property rights acquisition such as title commitments, attorney fees, survey costs, preparation of legal descriptions and plat drawings, appraisal costs, recording costs, and any other such incidental expenses will be borne by the CITY. Prior to NATURAL RESOURCES advertising for bids, the CITY will furnish to NATURAL RESOURCES copies of all property rights documents acquired for the construction, operation and maintenance of the PROJECT for review and approval by NATURAL RESOURCES. 3. The CITY hereby grants all PROJECT property rights as shown in Attachment 3 , held in the name of the CITY, to NATURAL RESORCES , its representatives, agents, contractors, and designees as a work area, including the right to move, store and remove equipment and supplies and erect and remove temporary structures on the land and to perform any other work necessary and incident to the construction of the PROJECT, together with the right to trim, cut, fell and remove therefrom selected trees, underbrush, obstructions, and any other vegetation, structures, or obstacles within the limits of the right-of-way as shown on Attachment 3; reserving, however, existing easements for public roads and highways, public utilities, railroads and pipelines. 4. The CITY hereby grants to NATURAL RESOURCES the right to enter upon any PROJECT property rights as shown in Attachment 3 held by the CITY necessary for 5 construction, construction inspection, operation, maintenance, maintenance inspection in the event the provisions of Article B, Paragraph 5 herein are invoked by NATURAL RESOURCES for failure of the CITY to operate and maintain the PROJECT. 5. The CITY will be responsible for all utility alterations or relocation and for all fence removal and/or replacement required as a result of the PROJECT construction, including any utility and fence related work shown on the plans. Utilities include, but are not limited to, electrical, cable television, and communication lines and oil, gas, sewer, and water pipelines. 6. The CITY, without cost to NATURAL RESOURCES, will assume all responsibility for the operation, maintenance, and rehabilitation of the PROJECT after construction completion to ensure that it will serve the intended purpose. The PROJECT will be maintained in such a manner to assure that it will provide the required waterway capacity during flood, low flow, and during all other times. PROJECT maintenance will include, but not be limited to; keeping the site clear of all trash, debris and other matter that may tend to impede the proper and free flow of water. Measures will also be taken as required to maintain channel bank stability measures including grade control weirs, and to correct any substantial erosion problems. The CITY will not modify the PROJECT without first obtaining written approval of NATURAL RESOURCES. 7. The CITY authorizes NATURAL RESOURCES to serve as their agent in preparing all federal and state permit applications, in the name of the CITY, as may be required to construct and maintain the PROJECT. The CITY will be responsible to pay any and all permit fees that may be required for the issuance of a permit for the PROJECT. The CITY will be responsible to obtain any local permits required to construct and maintain the PROJECT and will provide copies of any such permits to NATURAL RESOURCES. Execution of this agreement does not relieve the CITY from obtaining any permit required by NATURAL RESOURCES. 8. The CITY will maintain, for a minimum of three years after the completion of the PROJECT, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds paid in conjunction with this AGREEMENT. This AGREEMENT and all books, records, and supporting documents related to the PROJECT will be made available for review and audit by the Illinois Auditor General and/or NATURAL RESOURCES. The CITY agrees to cooperate fully with any audit conducted by the Auditor General and/or NATURAL RESOURCES and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this Paragraph will establish a presumption in favor of NATURAL RESOURCES for the recovery of any funds paid by NATURAL RESOURCES under this AGREEMENT for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 9. The CITY will maintain eligibility in the National Flood Insurance Program. The CITY will continue to adopt and enforce required ordinances, satisfactory to the Federal Emergency Management Agency and NATURAL RESOURCES, relative to the regulation of development in floodplains under the jurisdiction and control of the CITY. The CITY, without cost to the NATURAL RESOURCES, will seek a Letter of Map 6 Revision (LOMB) from the Federal Emergency Management Agency (FEMA) to update the CITY flood insurance study and associated maps to reflect 100-year flood profile changes resulting from completion of the PROJECT. 10. CITY will hold and save NATURAL RESOURCES and any of its representatives, agents, contractors, and designees harmless against loss, damage, cause of action, fine or judgment including all costs connected therewith, such as attorney and witness fees, filing fees any other expenses incident thereto, that may be incurred by reason of personal injury, death, property damage, flood damage and any and all other claims or suits of whatsoever nature that might arise or result from or as a consequence of the PROJECT, where said loss, damage, cause of action, fine or judgment has been found by a court of law to have arisen as a result of the negligent acts or omissions of the CITY. CITY will not be responsible to hold the NATURAL RESOURCES and, its representatives, agents, contractors, and designees harmless against any loss, damages, cost or expenses arising out of negligent acts or omissions by NATURAL RESOURCES or, its representatives, agents, contractors, and designees. PART D. DISTRICT 1. The DISTRICT will review and approve in writing, the final construction bid documents for the PROJECT, and will provide such written approval to the NATURAL RESOURCES, prior to NATURAL RESOURCES advertising for construction bids. 2. To comply with the provisions of NATURAL RESOURCES funding under Public Act 97-0076, Article 6, Section 10, the DISTRICT, without cost to NATURAL RESOURCES or the CITY, will convey to NATURAL RESOURCES immediately after the date of awarding the PHASE 2 construction contract, ownership of that portion of the DAM depicted for removal on the DAM REMOVAL PLAN attached (ATTACHMENT 4), currently held in the name of the DISTRICT. All expenses associated with conveyance of ownership of that portion of the DAM depicted for removal on the DAM REMOVAL PLAN including any title commitments, attorney fees, appraisal costs, plat preparation, recording costs and any other incidental expenses will be borne by the DISTRICT. Ownership of the remainder of the DAM not depicted for removal on the DAM REMOVAL PLAN, will remain in the name of the DISTRICT. Prior to NATURAL RESOURCES advertising for bids, the DISTRICT will furnish to NATURAL RESOURCES copies of the conveyance documents. 3. The DISTRICT hereby grants all PROJECT property rights as shown in Attachment 3 , held in the name of the DISTRICT, to NATURAL RESORCES , its representatives, agents, contractors, and designees as a work area, including the right to move, store and remove equipment and supplies and erect and remove temporary structures on the land, inspect PROJECT work, and to perform any other work necessary and incident to the construction of the PROJECT, together with the right to trim, cut, fell and remove therefrom selected trees, underbrush, obstructions, and any other vegetation, structures, or obstacles within the limits of the right-of-way as shown on Attachment 3; reserving, however, existing easements for public roads and 7 highways, public utilities, railroads and pipelines. 4. The DISTRICT hereby grants to NATURAL RESOURCES the right to enter upon any PROJECT property rights as shown in Attachment 3 held by the DISTRICT necessary for construction, construction inspection, operation, maintenance, maintenance inspection and in the event the provisions of Article B, Paragraph 5 herein are invoked by NATURAL RESOURCES for failure of the CITY to operate and maintain the PROJECT. 5. The DISTRICT hereby grants all PROJECT property rights as shown in Attachment 3, held in the name of the DISTRICT, to the CITY, its representatives, agents, contractors, and designees for the purpose of perpetual maintenance of the PROJECT per Article C, Paragraph 6 of this AGREEMENT; reserving, however, existing easements for public roads and highways, public utilities, railroads and pipelines. 6. The DISTRICT will maintain for a minimum of three years after completion of the PROJECT, adequate books, records, and other supporting documents to verify the amounts, recipients, and uses of all disbursements of funds paid in conjunction with this AGREEMENT. This AGREEMENT and all books, records, and supporting documents related to the PROJECT will be made available for review and audit by the Illinois Auditor General and/or NATURAL RESOURCES. The DISTRCT agrees to cooperate fully with any audit conducted by the Auditor General and/or NATURAL RESOURCES and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this Paragraph will establish a presumption in favor of NATURAL RESOURCES for the recovery of any funds paid by NATURAL RESOURCES under this AGREEMENT for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 7. The DISTRICT agrees to accept all of the recoverable limestone blocks removed from the DAM as part of the PROJECT and agrees to provide a suitable stockpile location on DISTRICT property above regulatory floodplain limits. 8. DISTRICT will hold and save NATURAL RESOURCES and any of its representatives, agents, contractors, and designees harmless against loss, damage, cause of action, fine or judgment including all costs connected therewith, such as attorney and witness fees, filing fees any other expenses incident thereto, that may be incurred by reason of personal injury, death, property damage, flood damage and any and all other claims or suits of whatsoever nature that might arise or result from or as a consequence of the PROJECT, where said loss, damage, cause of action, fine or judgment has been found by a court of law to have arisen as a result of the negligent acts or omissions of the DISTRICT. DISTRICT will not be responsible to hold NATURAL RESOURCES and, its representatives, agents, contractors, and designees harmless against any loss, damages, cost or expenses arising out of negligent acts or omissions by NATURAL RESOURCES or, its representatives, agents, contractors, and designees. 9. NATURAL RESOURCES will have no funding obligation toward the 8 DISTRICT under this AGREEMENT. All NATURAL RESOURCES funding obligations toward the PROJECT are between the CITY and NATURAL RESOURCES. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year written, and represent that the signatories below are duly authorized to execute this AGREEMENT for the BLACKBERRY CREEK DAM REMOVAL AND RESTORATION PROJECT on behalf of their respective bodies, and that the effective date of this AGREEMENT is the date approved and executed by the Director of NATURAL RESOURCES. STATE OF ILLINOIS/DEPARTMENT OF NATURAL RESOURCES RECOMMENDED: Arlan R. Juhl, Director Office of Water Resources Date: APPROVED: Mitch Cohen Marc Miller, Director Chief Legal Counsel Department of Natural Resources Date: Date: UNITED CITY OF YORKVILLE ATTEST: APPROVED: Yorkville City Clerk Yorkville City Mayor Date: Date: YORKVILLE-BRISTOL SANITARY DISTRICT ATTEST APPROVED: District Secretary Executive Director Date: Date: 9 Attachments: 1. Phase 1 Components 2. Certifications 3. Project Land Rights 4. Dam Removal Plan r 10 Illinois Department of Natural Resources Pat l Wr14 r One 'Natural Resources Way Springfield.Illinois 62702-1271 Mare' er,Dtt*r AhttpJ/dnrstate.il.us December 21,2011 Mr. Bart Olson City Administrator, United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Dear Mr. Olson: In response to your recent letter providing city comments on the November 17, 2011 Draft Intergovernmental Agreement for the Blackberry Creek Dam Removal and Restoration Project, further clarification is provided to help you understand the Department of Natural Resources' position in these matters. Our responses to your comments are italicized below. A revised draft of the Intergovernmental Agreement, with requested changes highlighted in yellow, is also provided for your review. Part A Special Conditions 1. Page 3,number 3 a. Language should be added to state that the IDNR will reimburse the City for any approved materials and the cost to haul/place approved materials used in the construction of the project. This portion of the AGREEMENT has been amended to include the phrase: "NATURAL RESOURCES will purchase rock or other approved materials needed for the construction of PHASE L" Use of existing city equipment maybe required to transport and/or place material at no cost to Natural Resources." b. Language should be added that if a private contractor is hired for any work(i.e. large tree removal)on this project it will be paid for by the IDNR. No private contractor will be utilized for Phase I of the city's project—no amendment required. c. The City rental of equipment should be defined as to anything above equipment the City does not already own. This portion of the AGREEMENT has been amended to include the phrase: "CITY rental of any additional equipment, not already owned by the city, requested by NATURAL RESOURCES to construct PHASE I of the PROJECT, and provided through normal procurement procedures of the CITY, will be eligible for reimbursement by NATURAL RESOURCES upon receipt and approval of rental billings provided to NATURAL RESOURCES by the CITY. " d. Include an exhibit for Phase I. An attachment for Phase I components has been added to the AGREEMENT. 2. Page 3,number 4—This section should be removed entirely. The City should not be asked to complete the project with City funds when there is no language regarding guaranteed reimbursement by IDNR. The Blackberry Creek Dam Removal and Channel Restoration Project is a city project. The project is promulgated by the city's need to work with the Yorkville-Bristol Sanitary District to either stabilize the Blackberry Creek Dam and bring the dam up to current state dam safety standards, or remove the dam and stabilize the channel in association with the city's desire to modem the failing Blackberry Creek Dam as part of the city's River Road Bridge replacement work. Absent state of Illinois dollars, the project work is the city's and/or Yorkville Bristol Sanitary Distirct's responsibility to complete with city and/or District funds. This particular provision is included in the AGREEMENT for the benefit of the city, but can be removed from the AGREEMENT. 3. Page 3, number 5—The project end date of June 30,2015 might not cover the wetland mitigation standards. Define the completion of the reporting requirements by measureable standards,time standards, reporting standards, etc. in the document.If referencing a wetland mitigation standard provide a copy of this as an exhibit. NATURAL RESOURCES will not be requiring speck monitoring of the wetland restoration beyond the project's operation and maintenance required by the AGREEMENT. Any Federal permits for the work, including the wetland components, will be issued in the name of the city. Any wetland monitoring conditions that may be associated with the issuance of such permits to the city will be the city's responsibility to abide by regardless of the expiration date of the AGREEMENT. 4. Prepare an exhibit detailing what property is required for construction,mitigation,operation and maintenance for the IDNR. Show Phase I and Phase H project boundaries. A Property Rights exhibit will be attached to the AGREEMENT(Attachment 3) to illustrate approximate Land Rights for the project. The AGREEMENT already states: "NATURAL RESOURCES will show on the plans all designated boundaries of the lands, easements, and rights-of-way, hereinafter referred to as `property rights"necessary for construction, environmental mitigation, operation, and maintenance of the PROJECT. NATURAL RESOURCES will also designate, on the plans or in writingprior to the CITY commencing acquisition, the minimum title, right, or interest required in eachparcel of land to ensure the proper construction and future integrity of the PROJECT." Part B.Department of Natural Resources 1. Page 4,number 2—Clarify the definition of"Property Rights."Property Rights are for construction,mitigation, operation and maintenance.Please clarify the second sentence on if the City will obtain the deed and title to the property at the end of the project.The City cannot be obligated to take on construction,mitigation, operation and maintenance of a project that we will not have a deed too and have property ownership,not just property rights. As specified in the AGREEMENT, NATURAL RESOURCES will only require the city to secure "all privately owned property rights required for the construction, environmental mitigation, operation and maintenance of the PROJECT. It is understood that any required PROJECT property rights owned by a unit of local government, drainage district or school district may remain in the name of such unit of local government, drainage district or school district. However, the CITY must obtain a permanent right of entry on any such property rights that will allow for the construction, operation and maintenance of the PROJECT by the City". NATURAL RESOURCES has no objection to the city obtaining title to the property rights required for the construction, operation, and maintenance of the project. However, this AGREEMENT alone does not provide the city with deed and title to the property at the end of the project. 2. Page 4 number 3 a. A letter was sent on November 23,2011 regarding proceeding with the Nationwide permit to avoid potential permit fees required for the project. As part of the city's Blackberry Creek Dam Removal and Restoration Project(Project), the city is obligated to pay for permits associated with this Project. As an agent for the city, NATURAL RESOURCES will apply for Federal and State permits, in the name of the city, requesting specifically that the Corps of Engineers consider the issuance of a Nationwide Permit 27 for the work proposed. If the Corps of Engineers decides to issue an individual permit for the work; an IEPA 401 Water Quality Certification will be required to validate the Corps of Engineers'permit. In this case, an IEPA 401 Water Quality Certification fee of I%of the project cost, estimated at$10,000, will need to be paid by the permit applicant(the city) to IEPA if an individual permit is issued by the USArmy Corp of Engineers in lieu of a Nationwide Permit for the work b. In lieu of paying for any permits,the City asks that our labor and machinery costs for construction of Phase 1 that are not reimbursed by the state for this project he considered an in kind payment. As noted above, if the Corps of Engineers decides to issue an individual permit for the work, an IEPA 401 Water Quality Certification will be required to validate the Corps of Engineers'permit.An IEPA 401 Water Quality Cert f cation fee of 1%of the project cost, estimated at$10,000, will need to be paid by the permit applicant(the city) to IEPA. NATURAL RESOURCES is unable to waive this fee and will not pay this fee as agent. Part. C.United City of Yorkville 1. Page 5 number 2-Clarify that property rights includes the deed to the property rights. Please see response to Part B, Page 4, Number 2 above. Property Rights do not require deed to the property. Potential transfer of ownership of the project area upstream of the Blackberry Dam is an issue to be negotiated between the city and Yorkville Bristol Sanitary District separate from this AGREEMENT for the restoration work 2. Page 6,number 5 a. Clarify the type of fence removal and replacement.Property fence or silt fence?The City requests that this be reimbursable by IDNR. The fencing referenced in this paragraph is property fencing. Relocation of any necessary property fences by the city will need to occur prior to construction of Phases I and 2 of the work. Fence removal and replacement is considered a city responsibility for the city project. b. Any utility relocation that may become necessary due to this project shall be solely the responsibility of the IDNR. The City will assist the IDNR with any coordination permitting, and approve permits in a timely fashion when applicable. Utility relocation is considered solely a city responsibility for the city project. 3. Page 6,number 6—Project responsibility does not state that the City will own the property. Please see response to Part B, Page 4, Number 2 above. While the city must possess a right to enter the project area to adequately operate and maintain the project in perpetuity, the city does not need to own the property to satisfy the terms of the state participation in the project. 4. Prepare an exhibit detailing what property is required for construction,operation,mitigation and maintenance for the City. The AGREEMENT already states: "NATURAL RESOURCES will show on the plans all designated boundaries of the lands, easements, and rights-of-way, hereinafter referred to as `property rights" necessary for construction, environmental mitigation, operation, and maintenance of the PROJECT. NATURAL RESOURCES will also designate, on the plans or in writing prior to the CITY commencing acquisition, the minimum title, right, or interest required in each parcel of land to ensure the proper construction and future integrity of the PROJECT." Part D.District 1. Page 7,number 2—it states that YBSD will convey title to the dam and all appurtenances to IDNR at the expense of the district.Page 5,number 2 is assumed to be referencing the Jaycee Park parcel.If the District has no intention of deeding this parcel to the City,the City should not be required pay to complete any of this work. The Blackberry Creek Dam Removal and Channel Restoration Project is a city project The project is promulgated by the city's need to work with the Yorkville-Bristol Sanitary District to either stabilize the Blackberry Creek Dam and bring the dam up to current state dam safety standards, or remove the dam and stabilize the channel in association with the city's desire to modem the failing Blackberry Creek Dam as part of the city's River Road Bridge replacement work. Absent state of Illinois dollars, the project work is the city's and/or Yorkville Bristol Sanitary District's responsibility to complete with city and/or District funds. Also please see response to Part B, Page 4, Number 2 above. Property Rights do not require deed to the property. Potential transfer of ownership of the project area upstream of the Blackberry Dam is an issue to be negotiated between the city and Yorkville Bristol Sanitary District separate from this AGREEMENT for the restoration work 2. Page 8,number 5—The District is asked to grant the City property rights to maintain the project area perpetually without owning the property. Please see response to Part D, Page 7, Number 2 above. 3. Prepare an exhibit detailing what properly is required for construction,mitigation, operation and maintenance for the District. The AGREEMENT already states: "NATURAL RESOURCES will show on the plans all designated boundaries of the lands, easements, and rights-of-way, hereinafter referred to as `property rights" necessary for construction, environmental mitigation, operation, and maintenance of the PROJECT. NATURAL RESOURCES will also designate, on the plans or in writing prior to the CITY commencing acquisition, the minimum title, right, or interest required in each parcel of land to ensure the proper construction and future integrity of the PROJECT. To expedite River Road bridge replacement and dam removal restoration, it is imperative that the City, Yorkville-Bristol Sanitary District and IDNR agree to terms in this agreement and sign the document very soon. The IDNR contract with Fever River Research for the Illinois Historic American Engineering Record documentation required by the Illinois Historic Preservation Agency for both the bridge replacement and dam removal restoration work to proceed is on hold pending resolution of the terms of the Intergovernmental Agreement. Please call me at 217-782-9130 if you have and questions or wish to discuss these terms further. Sincerely, Loren obig, P CFM Project anager Enclosure. ----- Forwarded message ----- From: "Wobig, Loren" <Loren.Wobig @Illinois.gov> To: "Bart Olson" <BOlson @yorkville.il.us> Cc: "Grelck, Alan" <Alan.Grelck @Illinois.gov>, "Montrey, Ted" <Ted.Montrey @Illinois.gov>, "Gosch, Rick" <Rick.Gosch @Illinois.gov>, "Cattoor, Wes" <Wes.Cattoor@Illinois.gov> Subject: Blackberry Creek IGA Date: Wed, Jan 4, 2012 4:20 pm Bart— I think approval of an IGA by the United City of Yorkville by the end of January is still workable since the IDNR Legal Office has yet to give final blessings for the IGA. I will let you know if IDNR Legal makes any changes as soon as I know. Side-Notes related to the IGA: 1) IDNR has allocated a $2,000,000 reserve for this project and have the dollars available when ready. 2) By design,the actual removal of the dam is one of the very last activities of the project such that, if by some unforeseen reason IDNR no longer had project dollars available,the stream system would basically revert back to pre-project conditions without need for the city to be forced to complete the work. However, YBSD would be forced to address dam safety stability or removal of their dam. We will proceed to submit a joint permit application (in the name of the city) soon. Attached is a different certification to go with the IGA. This updated IGA is developed for municipal IGA's rather than vendors. Please call if you have IGA questions or need me to address the city council. Loren A. Wobig, P.E., CFM Project Manager IDNR Water Resources 217-782-9130 loren.wobig(d)illinois.gov STANDARD CERTIFICATIONS FOR INTERGOVERNMENTAL AGREEMENTS Public Agency acknowledges and agrees that compliance with this section and each subsection for the term of the contract and any renewals is a material requirement and condition of this contract. By executing this contract Public Agency certifies compliance with this section and each subsection and is under a continuing obligation to remain in compliance and report any non-compliance. If this contract extends over multiple fiscal years including the initial term and all renewals, Public Agency shall confirm compliance with this section in the manner and format determined by the State by the date specified by the State and in no event later than July 1 of each year that this contract remains in effect. If the Parties determine that any certification in this section is not applicable to this contract it may be stricken without affecting the remaining subsections. 1. As part of each certification, Public Agency acknowledges and agrees that should Public Agency provide false information,or fail to be or remain in compliance with the Standard Certification requirements,one or more of the following sanctions will apply: • the contract may be void by operation of law, • the State may void the contract,and • the Public Agency or its agents may be subject to one or more of the following:suspension,debarment,denial of payment,civil fine,or criminal penalty. Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other sanctions or preclude application of sanctions not specifically identified. 2. Public Agency certifies it and its employees will comply with applicable provisions of the U.S.Civil Rights Act, Section 504 of the Federal Rehabilitation Act,the Americans with Disabilities Act(42 U.S.C.§ 12101 et seq.)and applicable rules in performance under this contract. 3 If Public Agency employs 25 or more employees and this contract is worth more than$5000, Public Agency certifies it will provide a drug free workplace pursuant to the Drug Free Workplace Act. (30 ILCS 580) 4. Public Agency certifies that the Public Agency is not participating or shall not participate in an international boycott in violation of the U.S. Export Administration Act of 1979 or the applicable regulations of the U.S.Department of Commerce. This applies to contracts that exceed$10,000 (30 ILCS 582). 5. Public Agency certifies it complies with the Illinois Department of Human Rights Act and rules applicable to public contracts, including equal employment opportunity,refraining from unlawful discrimination,and having written sexual harassment policies(775 ILCS 512-105). 6. Public Agency certifies it does not pay dues to or reimburse or subsidize payments by its employees for any dues or fees to any "discriminatory club"(775 ILCS 2512). 7. Public Agency warrants and certifies that it and,to the best of its knowledge,its subcontractors have and will comply with Executive Order No. 1 (2007). The Order generally prohibits Contractors and subcontractors from hiring the then-serving Governor's family members to lobby procurement activities of the State,or any other unit of government in Illinois including local governments if that procurement may result in a contract valued at over$25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity. 8. Public Agency certifies that information technology, including electronic information,software,systems and equipment,developed or provided under this contract will comply with the applicable requirements of the Illinois Information Technology Accessibility Act Standards as published at www.dhs.state.il.usliitaa. (30 ILCS 587) AGENCY SIGNATURE PRINTED NAME TITLE TAXPAYER IDENTIFICATION NUMBER I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends, or(c) the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.person(including a U.S. resident alien). • If you are an individual, enter your name and SSN as it appears on your Social Security Card. • If you are a sole proprietor, enter the owner's name on the name line followed by the name of the business and the owner's SSN or EIN. If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner's name on the name line and the d/b/a on the business name line and enter the owner's SSN or EIN. • If the LLC is a corporation or partnership, enter the entity's business name and EIN and for corporations,attach IRS acceptance letter(CP261 or CP277). • For all other entities,enter the name of the entity as used to apply for the entity's EIN and the EIN. Name: Business Name: Taxpayer Identification Number: Social Security Number or Employer Identification Number Legal Status(check one): ❑ Individual ❑ Governmental ❑ Sole Proprietor ❑ Nonresident alien ❑ Partnership ❑ Estate or trust ❑ Legal Services Corporation ❑ Pharmacy(Non-Corp.) ❑Tax-exempt ❑ Pharmacy/Funeral Home/Cemetery(Corp.) ❑ Corporation providing or billing ❑ Limited Liability Company(select applicable tax classification) medical and/or health care services ❑ D=disregarded entity ❑ C=corporation ❑ Corporation NOT providing or billing ❑ P=partnership medical and/or health care services Signature: Date: 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #8 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-08 Agenda Item Summary Memo Title: Kendall Marketplace Development/Proposed Improvements Meeting and Date: Public Works—January 17, 2012 Synopsis: Change Order Review Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. o� Memorandum To : Bart Olson, City Administrator EST, °' ` 1836 From : Brad Sanderson, EEI CC : Eric Dhuse, Director of Public Works 0 � .. 0 Krysti Barksdale-Noble, Community Dev. Dir. LE Lisa Pickering, Deputy City Clerk Date : January 10, 2012 Subject: Kendall Marketplace Improvements — Change Order No. 1 The City has contracted with Wilkinson Excavating, Inc. to complete the improvements to the Kendall Marketplace subdivision. Attached please find Change Order No . 1 which notates deductions and additions to the plan quantities, as well as extras, to reflect what was constructed in the field. All items have been balanced to reflect the final field measured quantities. Please place Change Order No. 1 for the Kendall Marketplace Improvements on the Public Works Committee agenda of January 17, 2012 for consideration. i i i i t i w 6 i E i f i 4 f Y f 4[h ' Ir! f F f I i 3 R i CHANGE ORDER Order No. 1 r Date: November 30 2011 ' Agreement Date: September 30, 2011 NAME OF PROJECT: Kendall Marketplace Improvements OWNER: United City of Yorkville ! CONTRACTOR: Wilkinson Excavating i The fallowing changes are hereby made to the CONTRACT DOCUMENTS: 1 ) Addition of Restoration Expenses } 1 Lump Sum @ $1 ,890.31 $1 ,890.31 2) Deduction of Combination Concrete Curb & Gutter, Type B-6. 12 82 Foot @ $21 .00/Foot ($1 ,722.00) 3) Addition of Hot-Mix Asphalt Binder Course, IL-19.0, N501 2.5" 24 Ton @ $78.00/Ton $1 ,872.00 4) Deduction of Hot-Mix Asphalt Surface Course, Mix "C", N50, 1 .5" 6 Ton @ $85.00/Ton ($510.00) j 5) Deduction of Bituminous Materials (Prime Coat) 13 Gallon @ $2.50/Gallon ($32.50) 6) Deduction of Hot-Mix Asphalt Surface Removal, 1 .5" 88 SY @ $7.50/SY ($660.00) 7) Deduction of Aggregate Base Course, Type B s 572 Ton @ $14.00fTon ($8,008.00) 8) Addition of Fine Grading Aggregate Base 21425 SY @ $2.00/SY $4,850,00 ; s 9) Deduction of Topsoil Furnish and Place, 4" 12000 SY @ $1 . 10/SY ($1 ) 100.00) i i t r i$3 9 i G:\Public\Yorkville\2011\YO1131-D Kendall Marketplace Improvements\Docs\Contracts\Change Order 1 .doc I 3 I i i Change of CONTRACT PRICE: j I Original CONTRACT PRICE: $ 87,041 .50 i Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 87,041 .50 I !!I The CONTRACT PRICE due to this CHANGE ORDER will be ( eased)(decreased) by: 1 3,420. 19 i The new CONTRACT PRICE including this CHANGE ORDER will be $ 83,621 .31 Justification: f 1 ) The United City of Yorkville decided to hold off seeding this fall in order to properly grade the site. The Contractor had initiated fine grading for seeding of the lot and had ordered _ supplies•to seed lot. 2-9) Final field measured quantities. I Change to CONTRACT TIME: The contract time is increasedldesreased by 0 days. Requested by: i�L,�� J ` '-==' Wilkinson Excavating j Recommended by: Engineering Enterprises. Inc. t Accepted by: United City of Yorkville i i i i f ; i 4 F pi C E 1 E G.Wubiic\Yorkville120111YQ1131-D Kendall Marketplace improvements )ocs\ContractsXChange Order 1 .doc i ; 12 -07 - ' 11 12 : 09 FROM -Yorkville Hill Land 6305539984 T -355 P0003/0003 F- 921 invoice ate Route 126 ■ Yorkv'ille. It 60560 " Phone (630) 553.0922 • Fax (630) 553-9984 Landscaping Inc. 11/312011 13310 Wilkenson Excavating Due on receipt Quantity Description Total Kendall Marketplace, Yorkville, IL I Equipment rental for this project 243.75 Labor that we used one half day and to bring equipment to site: 1 15 hours of work at site 1 , I25A 1 3 hours of drivers bringing equipment 225.00 i i i Total $ 1 ,643375 i Payments/Credits 3 0'00 — I Balance Due $ 1 ,643475 I k 1890 . 3 ► F G i E 4 Its ' X #1'7 8591 Sate l2outel2+b i Yorldcu�ll�, IL 6�5fi0 P ()n s5 -off • Fp s - s4 `�rvwvyr.yorkhi l llandseape:com -z l O plC G I I IY1C December 1 , 2011 Jeff Wilkenson j Wilkenson Excavating 725 E LaSalle St, Somonauk , IL 60552 Kendall Marketplace project i Jeff, Attached is the information you had requested per our phone conversation . It shows the amounts of the product that we are holding at our warehouse at this time . This product will be stored over winter and will be installed in the spring of 2012 . Our warehouse building is enclosed and dry. The product being stored will not be exposed to the winter weather. I Please feel free to contact me with any further questions . i Sincerely, t { 1 Gerar arajas j i E E {[f I 1 t wwx invoice Reprint """ Invoice # 247213 Invoice Date : 10/21 /2011 13: 17:28 1801 S BRIDGE ST Order # 1102674 CC YORKVILLE, IL 60560 Ph. (630) 553-6195 Cust. Phone # (630) 553-0922 Fax (630) 553-6196 PO #: KENDALL COUNTY MARKT 877-BRICKS-0 (877-274-2570) YORKVILLE www.GroundEffectsinc.com Tax 9995-8945-06 Sold to : YH-KENDALL Ship to : YORKVILLE HILL -KENDALL MARKET DELIVERED 10/19/11 8291 ROUTE 126 TKT# 40215 YORKVILLE, IL 60560 Std , Discount Qty Units Product Price Price Tax Amount 1000.00 LB FIELD OF DREAMS ATHLETIC 1 .65 1 .56 0400 1560.00 36.00 EACH MAT FIBER 50# BAG 14.50 1195 0.00 502.20 Pallets : 2 9.00 BALE CON WED 2000 HYDRO 50# 18.60 17.85 0 .00 160.65 Totals : 3 Items Tax Total : 0. 00 Available Credit: 7777. 15 Please pay this amount by 11 /20/2011 ---> $222185 Oustanding Pack Lists : 0.00 Outstanding Orders : 0.00 After 11 /20/2011 please pay ---> $2339040 I I i i i t r i i i i I' --- DELIVERY TIMES ARE NOT GUARANTEED---NO RETURNS ON NATURAL STONE f *** NOT RESPONSIBLE FOR VEHICLES LEAVING OUR YARD OVERWEIGHT*** *** NOT RESPONSIBLE FOR DAMAGE PAST CURBLINE *** *** RETURNS MUST BE MADE WITHIN 6 MONTHS OF PURCHASE*** 25% Restock Charge : Only unopened sections or pallets are restockable i c i V � 0° y •+ N NM't f7G h rq 0 n m o sn a E E.• a o°OOox o CIS �Y s �y • * i *+ ID �. 0 h ' a rn ; . k .lu i yUM JU i a � a a+ � `i � � 14 1'� N � ' C� at r.4 q' 1W . cn O t E t 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #9 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-09 Agenda Item Summary Memo Title: Bristol Bay—Unit 5 Meeting and Date: Public Works—January 17, 2012 Synopsis: Acceptance of Improvements and Bond Reduction Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. CIr� J F All- Memorandum EST. 1836 To: Bart Olson, City Administrator .� �� ; , o From: Brad Sanderson, EEI 0.p rw' Q CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. �4.E Lisa Pickering, Deputy City Clerk Date: January 6, 2012 Subject: Bristol Bay Subdivision Phase 1 —Unit 5 Acceptance of Public Improvements & Bond Reduction ..........11.11 The Pulte Group has asked that the City accept the public improvements for Bristol Bay Unit 5 for ownership and maintenance. All punchlist work has been completed except for the following: • Driveway repair at the western entrance of the elementary school and including revising the striping located on Bristol Bay Drive at the western entrance to the elementary school. • Installation of the twenty four(24") inch stop bar at the intersection of Bertram Drive and Bristol Bay Drive. Due to the winter season, Pulte Group will complete the remaining punchlist items next spring during the warranty period. Since the punchlist items are minor, we find this to be acceptable. Attached please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements for watermain, sanitary sewer, storm sewer, paving, and street lighting as described in the Bill of Sale be accepted for ownership and maintenance by the City. Corresponding to final acceptance is a bond reduction to 10% of the value of the public improvements. The remaining amounts would remain in place during the one-year warranty period. Please refer to the attachments for detail. Our recommended reductions are as follows: Armor Assurance Co.; Bond #ARM]0354 Current Balance $218,725.28 Proposed Balance $34,610.94 Reduction $184,114.34 Armor Assurance Co.; Bond #ARM 10691 Current Balance $34,129.41 Proposed Balance $24,421.68 Reduction $9,707.73 Safeco Insurance Co. of America; Bond #6544064 Current Balance $35,589.63 Proposed Balance $13,638.45 Reduction $21,951.18 Please place this item on the Public Works Committee agenda of January 17, 2012 for consideration. City of Yorkville 6-Jan-12 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 5-Sitework Date of last bond/LOC adjustment: Jan-09 Reduction No. 4 ENR-CC Index for date of last adjustment: 8549 Bond/LOC No. Armor Assurance Co.;Bond#ARM10354 Current ENR-CC Index: 9176 Bond Approved Unit 5 SSA Unit 5 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Item Eng. Est. Funding Funding Reduction No.4 to Reduction No.4 Reduction No.4 after Red.No.4 Storm Sewer $1,012,034.74 $935,583.96 $76,450.78 $11,467.62 $0.00 $3,261.83 $8,205.78 Sanitary Sewer $368,615.20 $340,769.40 $27,845,80 $4,176.87 $0.00 $1,188.06 $2,988.81 Wate Main $410,915.09 $379,873.89 $31,041.20 $4,656.18 $0.00 $1,324.40 $3,331.78 Roadway Pavement $544,929.14 $514,069.78 $30,859.36 $104,905.94 $0.00 $101,593.67 $3,312.26 Misc. Underground $57,000.00 $76,223.81 -$19,223.81 -$2,883.57 $0.00 -$820.20 -$2,063.37 Misc Roadway $408,457.84 $232,971.56 $175,486.28 $Q6,402,25 $000 $77,566.57 $18,835.68 Totals $2,801,952.01 $2,479,492.40 $322,459.61 $218,725.28 $0.00 $184,114.34 $34,610.94 Subdivision: Bristol Bay Unit 5-Earthwork Date of last bond/LOC adjustment: Jan-09 Reduction No 4 ENR-CC Index for date of last adjustment: 8549 Bond/LOC No. Armor Assurance Co.;Bond#ARM10691 Current ENR-CC Index: 9176 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng.Est. for LOC/Bond Reduction No.4 to Reduction No.4 Reduction No.4 after Red.No.4 Earthwork $227,529.39 $250,282.33 $34,129.41 $227,529.39 $9,707.73 $24,421.68 Totals $227,529.39 $250,282.33 $34,129.41 $227,529.39 $9,707.73 $24,421.68 Subdivision: Bristol Bay Unit 5-Landscaping Date of last bond/LOC adjustment: Jan-09 Reduction No. 4 ENR-CC Index for date of last adjustment: 8549 Bond/LOC No. Safeco Insurance Co.,Bond#6544064 Current ENR-CC Index: 9176 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng Est for LOC/Bond Reduction No.4 to Reduction No.4 Reduction No.4 after Red No,4 Landscpaing $127,06525 $139,771.78 $35,589.63 $127,065.25 $21,951.18 $13,638.45 Totals $127,065.25 $139,771.78 $35,589.63 $127,065.25 $21,951.18 $13,638.45 Notes: a)LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b)LOC/Bond reduced to 10%at final acceptance. c)LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d)Manual input required for cells highlighted in yellow. BILL OF SALE Seller, Pulte Homes, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Bristol Bay Subdivision Phase 1 —Unit 5, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of , 20 . Subscribed and Sworn to before me this _day of , 20—. Notary Public 1 Page 1 of 2 Exhibit A Bristol Bay Subdivision Phase 1 — Unit 5 Roadways Pierpont Lane: Sta. 1200+00 to Sta. 1204+77 Gardiner Avenue: Sta. 1000+00 to Sta. 1013+58 Harrison Street: Sta. 1100+00 to Sta. 1107+66 Bertram Drive: Sta. 322+50 to Sta. 343+71 Bristol Bay Drive: Sta. 224+00 to Sta. 245+43 Utilities 8" Water Main 3,582 LF 16" Water Main 3,125 LF Fire Hydrant and 6" Valve in Box 20 EA 8" Valve in Box 7 EA 16" Valve in 5' Dia. Vault 6 EA 1" Long Water Service 40 EA 1" Short Water Service 38 EA 8" Sanitary Sewer 3,142 LF 10" Sanitary Sewer 1,575 LF 4' Dia. Sanitary Manhole 25 EA 6" Long Sanitary Service 38 EA 6" Short Sanitary Service 40 EA 12" RCP Storm Sewer 1,904 LF 15" RCP Storm Sewer 1,639 LF 18" RCP Storm Sewer 739 LF 21" RCP Storm Sewer 149 LF 24" RCP Storm Sewer 514 LF 30" RCP Storm Sewer 190 LF 36" RCP Storm Sewer 2,001 LF 42" RCP Storm Sewer 1,392 LF 48" RCP Storm Sewer 326 LF 54" RCP Storm Sewer 1,292 LF 60" RCP Storm Sewer 3,024 LF Inlet, 2' Dia. 36 EA Inlet, 4' Dia. 2 EA Storm Manhole, 2' Dia. 1 EA Storm Manhole, 4' Dia. 17 EA Storm Manhole, 5' Dia. 28 EA Storm Manhole, 6' Dia. 6 EA Storm Manhole, 7' Dia. 17 EA Storm Manhole, 8' Dia. 6 EA Base Tee Manhole 6 EA Catch Basin, 2' Dia. 1 EA Catch Basin, 4' Dia. 26 EA Catch Basin, 6' Dia. 2 EA Page 2 of 2 Exhibit A Bristol Bay Subdivision Phase 1 — Unit 5 42" Flared End Section 1 EA 48" Flared End Section 1 EA 60" Flared End Section 2 EA Parkway Trees 149 EA Signage Lump Sum Streetlight 26 EA* * Includes Streetlight cable I I 0 200 400 — — SCALE FEET I FU ` I _ LEGEND \ SANITARY SEWER _ STORM SEWER w I WATER MAIN UNIT 5 LIMITS / I i J H O 4� W _ Q BERT DR a PIE Pp r N. R 0 0 ❑ o - 2-j O 0 ❑ o0 ❑ E10 _ Oo ❑ ❑❑ 00 ❑ I I U c \ h mn o // \ w ENq RD a COPYRIGHT O 2012 ENGINEERING ENTERPRISES,INC. Engineering Enterprises,Inc. UNITED CITY OF YORKViILLE BRISTOL BAY SUIBDI'1+'ISION EXHIBIT B DATE: FEBRUARY 2008 0 CONSULTING ENGINEERS PROJECT NO: Y01134 52 Wheele- Road KENDALL COUNTY, ILLINOIS ° Sugar Grove, III nois 60554 PHASE 1 — UNIT 5 FILE: Y01134-LOCATION AO 630.466.6700 /www.eeiweb.com - FINAL ACCEPTANCE A :2 _ - NO_ DATE REVISIONS SHEET 1 OF a 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #10 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-10 Agenda Item Summary Memo Title: Route 47 and Cannonball Trail Meeting and Date: Public Works—January 17, 2012 Synopsis: General Update Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 13, 2012 Subject: IL Rte 47 at Cannonball Trail Intersection—General Update The purpose of this memo is to provide an update on the project. The general work items and their associated status are listed below: • Land Acquisition Awaiting confirmation of recorded ROW documents • Phase II Engineering Plans approved by IDOT on 10/19/11 • Permitting IDOT permit extended to 5/1/12 Assuming imminent confirmation that all necessary ROW acquisition documents have been recorded, we recommend the following bidding and construction schedule: • Ad for Bid in Paper January 25, 2012 • Bids Due February 15, 2012 • Bids to PW Committee February 21, 2012 • Bids to City Council February 28, 2012 • Start Construction March 2012 • Construction Completed June 2012 At this time we are seeking permission to proceed with bidding. If you have any questions or require additional information,please let us know. 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #11 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-11 Agenda Item Summary Memo Title: Tree/Bush Trimming on south Side of Fox Street Meeting and Date: Public Works—January 17, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Alderman Gilson Name Department Agenda Item Notes: 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #12 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-12 Agenda Item Summary Memo Title: Road Patching Meeting and Date: Public Works—January 17, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Alderman Gilson Name Department Agenda Item Notes: Reviewed By: Agenda Item Number 0 �► Legal ❑ NB #13 Finance ❑ EST. -�` _ ti 1s36 Engineer ■ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ PW 2012-13 ALE Agenda Item Summary Memo Title: Stop Sign Studies for Intersections in Windett Ridge Meeting and Date: Public Works—January 17, 2012 Synopsis: Stop sign studies for intersections of Fairfax Way&Windett Ridge Rd. and Sutton St. &Windett Ridge Rd. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memos. Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. <CEc°� �02 Lisa Pickering, Deputy City Clerk Date: January 11, 2012 Subject: Fairfax Way and Windett Ridge Road Stop Sign As requested,we investigated the possible installation of stop signs at the intersection of Fairfax Way and Windett Ridge Road. Our findings were as follows: • Currently there is no signage control at the intersection. • The intersection at Fairfax Way and Windett Ride Road does not appear to have any sight distance constraints and appears to be"open". • The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C.Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A.An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B. A street entering a designated through highway or street; and/or C.An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2 year period. Yield or Stop signs should not be used for speed control. Since the traffic volume would appear to be below 2,000 units per day,there are no sight distance constraints and there does not appear to be an accident history,this intersection does not appear to be a good candidate for a stop sign based on the above criteria. Generally, at an unsigned intersection,the application of the normal right-of-way rules would apply. Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on the major roadway at uncontrolled intersections. Figure A Figure B -A'and"B'yield to"C" NJ L becs use'C'arrired at i Jo i �ionfirst. Ll '&"yields to"B'before turning _ — tm one-my street onto i one-wrayrstreet moping left W pields to'F becsuse� 'B'is on the rig ht. 1 I k 'B'yields to'V at'T' "B'pieldsto W before intersectionwith no entering roadway from sig ns or signals. alley or drKwaa-r. 1 I 1 r Figure C Figure a It is our understanding that there may be a concern regarding speed on Windett Ridge Road. This may be more properly addressed with enforcement or if necessary traffic calming devices. We will be prepared to discuss further at the committee meeting. If you have any questions or need additional information, please call. x � •.._' r' � tea = � � � ' r i3� 4 , 1„� w Google leell 400 11 Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. <CEc°� �02 Lisa Pickering, Deputy City Clerk Date: January 11, 2012 Subject: Sutton Street and Windett Ridge Road Stop Sign As requested,we investigated the possible installation of stop signs at the intersection of Sutton Street and Windett Ridge Road. Our findings were as follows: • Currently there is no signage control at the crossing. • The intersection at Sutton Street and Windett Ride Road does not appear to have any sight distance constraints and appears to be"open". • The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A.An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B. A street entering a designated through highway or street; and/or C.An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2 year period. Yield or Stop signs should not be used for speed control. Since the traffic volume would appear to be below 2,000 units per day,there are no sight distance constraints and there does not appear to be an accident history,this intersection does not appear to be a good candidate for a stop sign based on the above criteria. Generally, at an unsigned intersection,the application of the normal right-of-way rules would apply. Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on the major roadway at uncontrolled intersections. Figure A Figure B -A'and"B'yield to"C" NJ L becs use'C'arrired at i Jo i �ionfirst. Ll '&"yields to"B'before turning _ — tm one-my street onto i one-wrayrstreet moping left W pields to'F becsuse� 'B'is on the rig ht. 1 I k 'B'yields to'V at'T' "B'pieldsto W before intersectionwith no entering roadway from sig ns or signals. alley or drKwaa-r. 1 I 1 r Figure C Figure a It is our understanding that there may be a concern regarding speed on Windett Ridge Road. This may be more properly addressed with enforcement or if necessary traffic calming devices. We will be prepared to discuss further at the committee meeting. If you have any questions or need additional information, please call. J Ft`(jge R 0 r Y C190'sle earth � ! f Irn' USeoag`c r,.ey i 11 Reviewed By: Agenda Item Number 4 ' �► Legal ❑ OB #1 Finance ❑ EST. -�` _ ti 1s36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ PW 2011-65 ALE Agenda Item Summary Memo Title: Kennedy Road Shared-Use Path—ITEP Bike Path Grant Meeting and Date: Public Works—January 17, 2012 Synopsis: Council Action Previously Taken: Date of Action: CC 12/27/11 Action Taken: Tabled back to Committee. Item Number: PW 2011-65 Type of Vote Required: Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: I ' Memorandum To : Bart Olson, City Administrator ST �$as From: Brad Sanderson, EEI CC : Laura Schraw, Interim Director of Parks and Recreation Krysti Barksdale-Noble, Community Development Director Eric Dhuse, Director of Public Works Date : November 9, 2011 Subject, Kennedy Road Shared-Use Path ITEP Grant Award As you are aware, the City was awarded an Illinois Transportation Enhancement Program (ITEP) Grant in the amount of $ 1 ,387,280 on October 29, 2010 (see attached). As part of the grant award, ITEP requires that the awarded community proceed with Phase I Engineering within one year of the grant award (Sunset Clause). Accordingly, we have been coordinating with the IDOT District 3 offices in regards to proceeding with the project. F Attached you will find the joint agreement prepared by IDOT that describes the funding for Phase I and Phase II Engineering. Please note that the grant will cover 80% of these expenditures up to $ 190,240. The local commitment for this portion is $47,560 . We have also included a summary table that indicates the proposed funding for the entire project. The anticipated schedule for the project is as follows: Agreement Approvals 3 -6 months Phase I Engineering 12- 15 months Agreement Approvals 3 -6 months Phase II Engineering 6-9 months Land Acquisition 6 months j Bidding and Contracting 4-6 months E Construction 6-9 months To summarize the schedule, it is estimated that construction would commence at the earliest 38-48 months after approving the initial agreements. Please note the schedule may be shortened or lengthened depending on number of variables. We have also attached our Phase I Engineering Agreement for consideration . IDOT has requested that both the Joint Agreement and Phase I Engineering Agreement be processed at the same time. s Lastly, we have attached a support memo and map from Laura Schraw that details some of the project history and regional significance. I E Please place this on an upcoming Public Works Committee Agenda for consideration of approving the Joint Agreement and Phase I Engineering Agreement. If you have any further questions or need additional information, please call . 6 E F C E f i i I Av nois Department Office of the Secretary UV 2300 South Dirksen Parkway 1 Springfield, Illinois ! 62764 Telephone 2171782-5897 October 29, 2016 i Honorable Valerie Burd Mayor 800 Game Farm Road Yorkville , Illinois 60560 I Dear !Mayor Burd: The department is pleased: to inform you that Governor Pat Quinn has approved Illinois Transportation Enhancement Program (ITEP) funding for the Yorkville - Kennedy Road Shared-Use Path project. The ITEP commitment for this project will not exceed $ 1 , 387,280, pending a more detailed project review, specifically to determine eligible federal costs . We received 391 project applications requesting almost $370 million. The high level of interest in this program made it very competitive. t Please contact Kenneth Lang, District 3, Bureau of Local Roads in Ottawa at (815) 434«8402 in the near future to begin preparation of an intergovernmental agreement. Projects within a Metropolitan Planning Organization (MPO) planning boundary are required to be listed in the local MPO's Transportation Improvement Program (TIP). Sponsoring agencies must coordinate with local MPO's to ensure your project is included in the TIP. i Congratulations on your successful application . If you have questions, please feel free to visit our ITEP website at www.dot. iI, govlooplite . htmI . You will find a listing of Frequently Asked Questions, and additional questions can be submitted through the website. We are looking forward to worsting jointly with � you to improve the quality of life for Illinois citizens through the ITEP program . i Sincerely, I a s E F f ry Hannig ry & ecretai i s € E I i s € 3 3 (E k € [i i i ITEP - KENNEDY ROAD BIKE TRAIL (IL 47 TO MILL ROAD) PROPOSED PROJECT COSTS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS OCTOBER 24, 2011 i TOTAL FEDERAL LOCAL ENGINEERING PHASE 1 $ 126 , 184.24 $ 100,94739 $ 259236 .85 (% MATCH ) (80%) (20%) i I ENGINEERING PHASE II $ 111 ,615.76 $ 89,292.61 $ 22,32115 (% MATCH) (80%) (20%) i i R.O.W. $ 28,000.00 $ 14,000.00 $ 14,000 .00 (% MATCH) (50%) (50%) i ENGINEERING PHASE III $ 158,500 .00 $ 126,800.00 $ 31 , 700.00 (% MATCH ) (80%) (20%) i i i CONSTRUCTION $ 1 ,320,300 .00 $ 1 ,056 , 240.00 $ 2641060 .00 I t (% MATCH ) (80%) (20%) I E f PROJECT TOTAL $ 19744,600.00 $ 11387, 280A0 $ 3577320.00 I i I 8 i i ¢d F e E fi g @} E I G:\Public\Yorkville\2011\Y01144-P Kennedy Road Bike Path-Phase IWgreementgproposed costs - october 2011 .xis]Proposed Costs ] 3 i Local Agency State Contract Day Labor Local Contract RR Force Account nOts ep �t SpOrtatt0lt City of Yorkville x Local Agency Agreement section Fund Type ITEP Number for Federal Participation 10-00042-00-BT STE 329015 f 4 Construction En in ering Right- f-Wa Job Number Project Number Job Number Project Number Job Number Project Number P-93-022-11 TE-OOD3(068) This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation , hereinafter referred to as "STATE '. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the E STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA". i Location Local Name Kennedy Road Route N/A Length 2.72 Mile Termini IL RT 47 to Mill Road i Current Jurisdiction City of Yorkville Existing Structure No i Project Description i i Construct a 10' wide shared-use path for bicycle and pedestrain use adjacent to Kennedy Road from IL RT 47 to Mill Road. i i i Division of Cost i Type of Work STE % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 190,240 ( ) ( ) 47,560 ( Bal ) 237,800 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 190,240 $ $ 47,560 $ 2371800 * 80% STE funds NTE $ 190,240 NOTE : The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost. Local Agency Appropriation i By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and i additional funds will be appropriated, if required , to cover the LA's total cost. i Method of Financing (State Contract Work) 1 METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of METHOD C---LA's Share divided by estimated total cost multiplied by actual progress payment. i (See page two for details of the above methods and the financing of Day Labor and Local Contracts) I Printed on 10/20/2011 Page 1 of 5 BLR 05310 (12/08/10) I i Agreement Provisions THE LA AGREES : I (1 ) To acquire in its name, or in the name of the state if on the state highway system, all right-of--way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required . (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map) . If the improvement location is currently under road district jurisdiction , an addendum is required . (5) To maintain or cause to be maintained , in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U . S. Department of Transportation . , (7) To maintain , for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to j verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. , (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE , in lump sum , an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum , upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid . (11 ) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services E necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this € preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the E fiscal year in which this agreement is executed , the LA will repay the STATE any Federal funds received under the terms of this Agreement. F (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. i E Printed on 10/20/2011 Page 2 of 5 BLR 05310 (12/08/10) FE 6' 6 e Y i (14) (Railroad Related Work Only) The estimates and general layout plans for at grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation , 2300 South Dirksen Parkway, Springfield , Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC) . Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the ( DOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from [ DOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. z Engineer's Payment Estimates in accordance with the Division of Cost on page one. t ( 15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred , suspended , proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining , attempting to obtain or performing a public (Federal , State or local) transaction or contract under a public transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification ; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal , State, local) terminated for cause or default. i (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. f (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. ( 18) That for agreements exceeding $ 100,000 in federal funds , execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid , by or on behalf of the undersigned , to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension , continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of i a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" , in accordance with its instructions ; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties z (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. i t t (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. I E (21 ) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in s accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the E improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting [ documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1 ,000,000 (five years if the project costs exceed $1 ,000,000) . 6 i (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. f f Printed on 10/20/2011 Page 3 of 5 BLR 05310 (12/08/10) i (25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the Central Contractor Registration (CCR) , which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at https://www. bpn .gov/ccr. If the LA, as a sub-recipient of a federal funding , receives an amount equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo .gov/2010/pdf/2010-22705. pdf and http://edocket.access.gpo.gov/2010/pdf/2010-22706. pdf. ! THE STATE AGREES: I (1 ) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid . (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; t (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. i IT IS MUTUALLY AGREED: I i I d (1 ) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction . (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve l the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. E (3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and j performance of any USDOT — assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26 . The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and ! administration of USDOT — assisted contracts. The LA's DBE program , as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program , the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U . S .C . 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U .S.C . 3801 et seq .) . In the absence of a USDOT — approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program . (4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. i i (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or i amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea .) unless the provisions of that Act exempt its application I f Printed on 10/20/2011 Page 4 of 5 BLR 05310 (12/08/10) € f f I ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Map (Insert addendum numbers and titles as applicable) i i The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation i Name of Official (Print or Type Name) Gary Hannig, Secretary of Transportation Date r I r By: Title (County Board Chairperson/MayorNillage President/etc.) (Delegate's Signature) (Delegate's Name - Printed) (Signature) Date c The above signature certifies the agency's TIN number is Christine M. Reed, Director of Highways/Chief Engineer Date conducting business as a Governmental Entity. DUNS Number Ellen J. Schanzle-Haskins, Chief Counsel Date i i I i Matthew R. Hughes, Acting Director of Finance and Administration Date I NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. { ff 4 r i i i f F E 4 i i E {E E F f Printed on 10/20/2011 Page 5 of 5 BLR 05310 (12/08/10) . I i F. Local Agency Consultant United City of Yorkville L Illinois Department Engineering Enterprises, Inc. p of Transportation C County C 0 Address Kendall A N 52 Wheeler Road Section L City 1_ 10-00042-00-BT U Sugar Grove Project No. A Preliminary Engineering State Services Agreement IL Job No. G For T Zip Code P-93-022-11 E Federal Participation A 60554 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Laura Schraw C T Brad Sanderson 630/553-8574 Y 630-466-6720 r LSchraw orkville. il . us bsanderson eeiweb. com THIS AGREEMENT is made and entered into this day of 2011 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description a E Name Kennedy Road Route FAU3793 Length 3. 14 mi Structure No. NA s f Termini IL Route 47 to Mill Road j 4 Description : Phase I Engineering Services for the construction of a new bike path on the south side of Kennedy Road from IL Route 47 to Mill Road. j Agreement Provisions I . THE ENGINEER AGREES, 1 . To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of E engineering services for the LA for the proposed improvement herein described . k 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE. i 3. To complete the services herein described within 480 calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. E 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. i 5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the E PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. E 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER E and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local I Roads and Streets manual published by the STATE. F 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. I e F Page 1 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM l i 9. The undersigned certifies neither the ENGINEER nor I have: a . employed or retained for commission , percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid , or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution , donation or consideration of any kind for, or in connection with , procuring or carrying out the AGREEMENT. d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining , attempting to obtain or performing a public (Federal , State or local) transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 11 . To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). i 13. Scope of Services to be provided by the ENGINEER: i ® Make such detailed surveys as are necessary for the planning and design of the PROJECT. E ❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. ❑ Prepare applications for U .S . Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification . I ❑ Design and/or approve cofferdams and superstructure shop drawings. ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches) . ® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action Determination or Environmental Assessment, State Clearinghouse , Substate Clearinghouse and all necessary environmental clearances. ❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction , Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE . I ❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. ® Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the i improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage I structures, and compliance with applicable design requirements and policies. I ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. ❑ Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual . The special provisions and detailed estimate of { cost shall be furnished in quadruplicate. ❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. s E i Page 2 of 5 BLR 05610 Rev. 9/06 Printed on 10/20/2011 9: 19: 10 AM i i E F f II . THE LA AGREES, 1 . To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: I Cost Plus Fixed Fee ® CPFF = 14.5%[DL + R(DL) + OH (DL) + IHDC] , or ❑ CPFF = 14 .5%[DL + R(DL) + 1 .4(DL) + IHDC] , or ❑ CPFF = 14.5%[(2 .3 + R)DL + IHDC] i Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor Specific Rate ❑ (Pay per element) i Lump Sum ❑ 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed , and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. i t ® Without Retainage I k a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. i 4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT- assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all I necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted ; contracts. The recipient's DBE program , as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program , the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U .S .C . 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U .S.C . 3801 et seq .) . III. IT IS MUTUALLY AGREED, F f 1 . That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without restriction or limitation as to their use. i z i G 6 E pff P Page 3 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM I 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction , Bureau of Local Roads and Streets Administrative Policies , Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. i 5. To maintain , for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. i 6. The payment by the LA in accordance with numbered paragraph 3 of Section 11 will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. i 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. i r 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surreys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from f soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination . j f 9. This certification is required by the Drug Free Workplace Act (301LCS 580) . The Drug Free Workplace Act requires that no grantee j or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including , but not limited to, suspension of contract or grant payments, termination of a contract or E grant and debarment of the contracting or grant opportunities with the State for at least one (1 ) year but no more than five (5) years. For the purpose of this certification , "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5, 000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1 ) Notifying employees that the unlawful manufacture, distribution , dispensing , possession or use of a controlled substance, r including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. j (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will : j (a) abide by the terms of the statement; and i (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction . b. Establishing a drug free awareness program to inform employees about: (1 ) The dangers of drug abuse in the workplace; I (2) The grantee's or contractor's policy of maintaining a drug free workplace; F (3) Any available drug counseling, rehabilitation and employee assistance program ; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. I d . Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction . e. Imposing a sanction on , or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling , treatment and rehabilitation is required and indicating that a trained referral team is in place. g . Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. i I {E 5 S Page 4 of 5 BLR 05610 (Rev. 9106) Printed on 10/20/2011 9: 19: 10 AM E 6 i 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate. i i i i Agreement Summary I i Prime Consultant: TIN Number A reement Amount Engineering Enterprises, Inc. 36-3150869 $ 1157249.79 i Sub-Consultants: TIN Number Agreement Amount Huff & Huff, Inc. 36-3044842 $10,934.45 i Sub-Consultant Total: $10,934.45 Prime Consultant Total : $115,249.79 Total for all Work: $126, 184.24 i I t f Executed by the LA: United City of Yorkville (Munici pa lityrrownsh i p/County) t t ATTEST: By: By: { Beth Warren — City Clerk Title: Mayor (SEAL) 9 r I Executed by the ENGINEER: s 1 ATTEST: Engineering Enterprises, Inc. I i fi By: By: I i Title: Executive Assistant Title: Vice President i i ; i i I i i I Page 5 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM I DF-824-039 REV 12/04 PAYROLL ESCALATION TABLE FIXED RAISES FIRM NAME Engineering Enterprises, Inc. DATE 10120111 PRIME/SUPPLEMENT Prime PTB NO. CONTRACT TERM 16 MONTHS OVERHEAD RATE 185.00% START DATE 511 /2012 COMPLEXITY FACTOR 0 RAISE DATE 1 /1 /2013 % RAISE 3.00% ESCALATION PER YEAR 5/1 /2012 1 /1 /2013 1 1 /212013 - 9/1 /2013 8 8 16 16 50.00% 51 .50% 1 .0150 The total escalation for this project would be : 1 .50% Bureau of Design and Environment Printed 10/20/2011 9: 19 AM j I DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME Engineering Enterprises DATE 10/20/11 PRIME/SUPPLEMENT Prime PSB NO. i ESCALATION FACTOR 1 .50% CLASSIFICATION CURRENT RATE CALCULATED RATE Senior Principal $54. 81 $55.63 k Principal $54. 81 $55 .63 Senior Project Manager $43 . 07 $43. 72 Project Manager $37 .49 $38. 05 Sr. Project Engineer/Planner/Surveyor II $32 . 98 $33.47 Sr. Project Engineer/Planner/Surveyor 1 $27. 85 $28 .27 Project Engineer/Planner/Surveyor $23 . 08 $23.43 Sr. Project Technician 11 $32 . 82 $33. 31 Sr. Project Technician 1 $29. 73 $30. 18 Project Technician $26. 99 $27 . 39 Administrative Assistant $21 . 92 $22 . 25 $0. 00 t $0. 00 $0 . 00 j $0 . 00 $0. 00 $0. 00 I $0. 00 $0 . 00 i $0. 00 $0. 00 $0. 00 $0. 00 $0 . 00 i f t I s t t i I f E S £E 3 i (xg i e PREPARED BY THE AGREEMENTS UNITrinted 10/20/20119: 19 AM 8 3 3 COST PLUS FIXED FEE COST ESTIMATE OF CONSULTANT SERVICES DF-824-039 REV 12/04 FIRM Engineering Enterprises, Inc. DATE 10/20111 PS13 OVERHEAD RATE 1 .85 PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0 FIXED FEE = 14. 5% [DL+ R(DL)+OH (DL)+ IHDC] DBE OVERHEAD IN-HOUSE Outside SERVICES % OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL (A) (B) ( C ) (D) (E) (F) (G) (H) (B-G) Data Collection 16 553.26 11023. 52 228.63 15805.41 1 .43% To o. & Field Surveys 328 10, 185.24 18, 842 . 70 585 . 001 4, 293.88 33, 906.81 26 . 87% Design Studies, P&P 180 61174.33 11 ,422. 50 21551 .54 20, 148.37 15. 97% Env. Studies and Doc. 64 21211 .73 41091 . 69 914.00 10, 934.45 18, 151 .86 14. 39% Drainage Study 88 21975.90 51505.41 1 ,229.79 91711 . 10 7. 70% ROW Coordination 44 11499.93 21774. 86 619.84 41894.63 3. 88% Estimate of Cost 20 687 . 801 11272.44 284.24 21244.48 1 . 78% Project Dev. Report 136 41730.59 81751 . 59 250. 00 11991 . 17 150.00 15 , 873 . 35 12. 58% Meetings & Coord . 52 11937 .88 31585. 08 800.83 61323. 78 5. 01 % Administration 32 11358. 31 21512. 88 561 . 32 41432. 52 3. 51 % QC/QA 32 12358. 31 21512. 88 561 . 32 41432. 52 3. 51 % CAD 31720. 00 539.40 4, 259.40 3. 38% Subconsultant DL 0. 00 0.00 0. 00% TOTALS 9921 33 ,673. 271 62,295 . 56 4, 555. 001 14,575. 96 150. 001 10,934.45 0.00 1263184.24 100. 00% DBE 0.00% DBE PREPARED BY THE AGREEMENTS UNIT Printed 10/20/2011 9: 19 AM DF-824-039 . REV 12/04 AVERAGE HOURLY PROJECT RATES FIRM Engineering Enterprises, Inc. PSB DATE 10/20111 PRIME/SUPPLEMENT Prime SHEET 1 OF 2 PAYROLL AVG TOTAL PROJECT RATES Data Collection Topo. & Field Surveys Design Studies, P&P Env. Studies and Doc. Drainage Study HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Senior Principal 55.63 0 Principal 55.63 28 2.82°ro 1 .57 a 2.22°i° 1 .24 Senior Project Manager 43.72 0 Project Manager 38. 05 244 24.60% 9.36 1 4 25.00% 9.51 68 20.73% 7.89 16 8.89% 3.38 M2437.50% 9.51 8 9.09% 3.46 Sr. Project Engineer/Planner/Surveyor II 33.47 260 26.21 % 8.77 8 50.00% 16.74 80 44.44% 14.88 12.55 40 45.45% 15.22 Sr. Project Engineer/Planner/Surveyor 1 28.27 130 13.10% 3.70 130 39.63% 11 .20 Project Engineer/Planner/Surveyor 23.43 0 Sr. Project Technician II 33. 31 188 18.95% 6.31 4 25.00% 8.33 80 44.44% 14.81 12.49 40 45.45% 15. 14 Sr. Project Technician 1 30. 18 130 13.10% 3.95 130 39.63% 11 .96 Project Technician 27. 39 0 Administrative Assistant 22.25 12 1 .21 % 0.27 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 992 100% $33.94 16 100.00% $34.58 328 100% $31 .05 180 1000% $34.30 64 100% $34.56 88 1 100% $33.82 PREPARED BY THE AGREEMENTS UNIT Printed 10/20/20119: 19 AM DF-824-039 REV 12/04 AVERAGE HOURLY PROJECT RATES FIRM Engineering Enterprises, Inc. PSB DATE 10/20/11 PRIME/SUPPLEMENT Prime SHEET 2 OF 2 PAYROLL AVG ROW Coordination Estimate of Cost Project Dev. Report Meetings & Coord. Administration QC/QA HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part, Avg Part, Avg Part. Avg Part. Av Senior Principal 55.63 Principal 55.63 4 2.94% 1 .64 4 7.69% 4.28 8 25.00% 13.91 8 25.00% 13.91 Senior Project Manager 43.72 Project Manager 38.05 16 36.36% 13.84 4 20.00% 7.61 40 29.41 % 11 .19 24 46. 15% 17.56 24 75.00% 28.54 24 75.00% 28.54 Sr. Project Engineer/Planner/Surveyor II 33.47 16 36.36% 12. 17 16 80.00% 26.78 60 44.12% 14.77 16 30.77% 10.30 Sr. Project Engineer/Planner/Surveyor 1 28.27 Project Engineer/Planner/Surveyor 23.43 Sr. Project Technician 11 33.31 8 18. 18% 6.06 24 17.65% 5.88 8 15.38% 5.12 Sr. Project Technician 1 30. 18 Project Technician 27.39 Administrative Assistant 22.25 4 9.09% 2.02 8 5.88% 1 .31 TOTALS 44 100% $34. 09 20 100% $34.39 136 100% $34.78 52 100% $37.27 32 100% $42 .45 32 1 100% $42.45 PREPARED BY THE AGREEMENTS UNIT Printed 10/20/20119: 19 AM 1 SUMMARY OF DIRECT COSTS Kennedy Road Bike Path; IL47 to Mill Road Kendall County i Engineering Enterprises, Inc. In-House Direct Costs No, Unit Cost/Unit Total Cost Printing/Reports 1500 Pages $0. 10 $ 150.00 Printing/Plans 100 Sheets $ 1 .00 $ 100 .00 CAD 248 Hours $ 15 .00 $3, 720 .00 Vehicle - Surveying 13 Days $45 .00 $585 .00 Subtotal $4,555 .00 Outside Direct Costs No. Unit Cost/Unit Total Cost f i Postage/Overnight Delivery 10 Each $ 15 .00 $ 150.00 Subtotal $ 150.00 i TOTAL $4,705 .00 { i 6 k F E 4 yyf P 4 }[I E { f E Ek 4 4 [E k[E{(pE t i, 1 f { { g ge9 e, `s k i ys s i i • I 1 554 915 Harger Road, Suite 330 Oak Brook, IL 60523 Phone (630) 684-9100 environmental engineers Fax (630) 684-9120 and consultants Website: I)ttp://Iitiffiiliuff.com f i October 12, 2011 i Mr. James R. Lenzini Project Manager Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 i PESA, Wetland Delineation, Endangered Species, Tree Survey, Wetland Impact Evaluation Form (WIE)/Process Kennedy Road Shared-Use Path Yorkville, Illinois Proposal No. T11425 E Dear Mr. Lenzini : Huff & Huff, Inc. (H&H) is pleased to submit this proposal to perform a Preliminary Environmental Site Assessment (PESA), wetland delineation, endangered species, tree survey and wetland impact evaluation form for the construction of the Kennedy Road Shared-Use Path in Yorkville. This proposal presents our project understanding, the scope of services, cost, and schedule for completing the project. A tiered approach to the wetlands and PESA is utilized to efficiently address potential impacts. i 1 . PROJECT UNDERSTANDING H&H has been requested to provide various environmental services for the parcel located for the construction of the Kennedy Road Shared-Use Path in Yorkville, Illinois. The project limits on Kennedy Road are from IL 47 to Mill Road, which is approximately three miles in length. The Shared-Use Path will be located on the southeast side of Kennedy Road and the area that we will be working in will be from the centerline of the road to 10 feet beyond the 40' right-of-way. j 2 . SCOPE OF SERVICES E Task 1 - Preliminary Environmental Site Assessment (PESA) E{ t H&H will prepare a Preliminary Environmental Site Assessment for the Kennedy Road Shared- Use path identified in the attached Location Map. The process will follow general protocols associated with ASTM E1527-05, which is a standard environmental site assessment methodology and IDOT procedures. These protocols are consistent with the "Preliminary Site 4 Assessment (PESA)" procedures outlined by the Illinois Department of Transportation (IDOT) in BDE #66- 10A;the "Manual for Conducting Preliminary Environmental Site Assessments for f UAProposal I BTransportationTEITEI - Kennedy.Road Yorkville.doex' F Q $(yg Y Illinois Department of Transportation Highway Project" , and Bureau of Local Roads Special Waste Procedures. A. Historical Research The site's historical land use/ownership record will be developed from standard historical sources. Either historical aerial photographs or historical maps, such as Sanborn Fire Insurance Maps, will be reviewed. The review will identify land use over time and potential areas of environmental concern, such as areas of surface disturbance and outside storage. B. Site Evaluation Current environmental features and conditions of sites adjacent to the right-of--way will be evaluated. A site walkover of potential right-of--way areas designated for excavation and/or acquisition will be conducted for first-hand evaluation of current environmental conditions within: the project limits. All of the features and conditions listed above will be investigated and, as appropriate, documented in photographs. The land-use and housekeeping practices of adjacent properties also will be evaluated in accordance with ASTM protocols. i i C. Records Review A records review will be conducted to determine potential environmental concerns within the study area. It will include a search of standard state and federal environmental record databases in accordance with the specifications of ASTM standards. This search is based on the outline of the study area. Specifically, Consultant will search each database to identify any potential sources requiring further investigation. As appropriate, Freedom of Information Act (FOIA) requests will be filed with the Illinois Environmental Protection Agency (IEPA) to obtain additional data pertaining to identified sites. A local source, such as the fire department or building department, will be contacted regarding available records and area history. I D. Report Preparation A special waste screening document will be prepared if the records review does not indicate the presence of any Recognized Environmental Conditions (RECs). If RECs are present, a Preliminary Environmental Site Assessment will document these findings. The following j information will be included in this report: a) The project location and description b) Historical uses of corridor. c) The area geology and hydrology. d) The environmental status of sites adjacent to the corridor regarding chemical use E and storage, underground and aboveground storage tanks, solid waste, special E k waste, and hazardous waste, wastewater, and PCBs. e) The environmental records review conducted for the two sites. f) An analysis of the site inspection. i U\Propwal 11\TransportationTEREEI - Kennedy Road Yorkville.docx- E i g) A summary of the findings regarding any environmental concerns. This will r include IDOT's per Memo 66- 10A. i Task 2 . Wetland Delineation and Report The following records/documents will be reviewed prior to conducting the field investigation. Soils information will be reviewed to determine the soil types encountered during the delineation procedures. The maps reviewed and to be used include: • U. S. Geological Survey Topographic Maps • National Wetlands Inventory Maps f • Kendall County Wetland Map • Kendall County Soil Survey • Kendall County Flood Insurance Rate Maps • Hydric Soils of the United States In addition to the areas identified on available mapping, the entire area within the proposed project limits will be investigated in the event that unmapped wetlands are present. As the wetland maps are developed to be used as a general planning tool, detailed field investigations are required to ascertain whether or not wetlands are present. All areas exhibiting wetland characteristics within the parcel will be investigated. 4 On-Site Investigation (Field Inventoryl f The on-site investigation will be conducted by our environmental staff experienced in Federal methods for conducting wetland delineations. Our staff will classify and define hydric soils, hydrophytic vegetation, and evidence of hydrology to determine if wetlands are present. The wetland perimeters will be located and flagged for completion of field survey by others. A wetland delineation of the project site will be conducted that will meet the requirements of j Executive Order 11990, "Protection of Wetlands; " Section 404 of the Federal Water Pollution Control Act as amended by the Clean Water Act (Corps of Engineers, Section 404 Permit), the Illinois Environmental Protection Agency (IEPA Section 401 Guidelines) regulations, the Kendall County Stormwater Management Ordinance, and the Yorkville Wetland Protection Regulation Ordinance. These regulations pertain to the placement of fill or alterations of drainage within wetlands of any type and apply to privately as well as publicly owned wetlands. The investigation will meet the requirements of these regulations by identifying the type, functions, and approximate boundaries of the involved wetlands. x E Wetlands found will be classified according to type using the "Classification of Wetlands and Deep Water Habitats of the United States" by Cowardin. Wetland boundaries will be defined in accordance with the regional supplement to the Corps of Engineers Wetlands Delineation Manual : Midwest region. This includes a soil investigation to determine the presence or absence j of hydric soils and an analysis of the dominant plant species. Field observations will be made on any evidence indicating the hydrology of the area and on water sources that are supporting these wetlands . Functions of these wetlands will be evaluated from field observations. €4 P 3 „f i S UAProposal I RTransportationTEREEI - Kennedy Road Yorkville.docx i i i I I H&H will flag the wetland perimeters. H&H will not conduct the survey of the wetlands but will coordinate with* EEI staff to assure accuracy of the wetland boundaries. This will include a meeting in the field with the survey crew, if necessary. Farmed Wetland Determination As there are farms located within the project limits, a Farmed Wetland Determination will be required. H&H will utilize the current USDA Natural Resource Conservation Service methodology for determining farmed wetlands. If farmed wetlands are identified on the aerial slides provided by the USDA Farm Services Agency, these areas will be investigated in the field to determine if they meet wetland criteria. The farmed wetland determination will be completed prior to the field work. t t Report k A wetland delineation report will be prepared summarizing the findings of the fieldwork. If no wetlands are present at either site, a summary letter will be prepared in lieu of a report, with necessary documentation of the field investigation. Specific items to be included are as follows: i a) Map showing the wetland boundaries and project boundaries b) Aerial Photo with the appropriate limits of delineated wetlands c) Floristic Quality Assessment t i A formal delineation of wetlands is required in accordance with Kendall County and the City of Yorkville regulations, prior to permitting any wetland impacts. Permitting will be conducted in f P Phase 2 and is not included in this scope of work. d E Task 3 . Endangered Species Review _ E. E i Endangered species consultation with the Illinois Department of Natural Resources (IDNR) will be submitted. H&H will prepare an ECOCAT and submit them for state listed endangered species consultation. E V A Section 7 Endangered Species consultation will be completed as documented on the United States Fish and Wildlife Service (USFWS) website. This documentation will determine whether federally threatened or endangered species habitat is present. If habitat is present, the next step is to determine whether the project will have an impact on the habitat. The USFWS does not review Section 7 consultation letters; instead the COE reviews the letters during permitting. One (1 ) copy of the EcoCAT, INDR response, and USFWS Section 7 Endangered Species consultation letter will be forwarded to EEL y UAProposal 1 ffransportationTEREEI - Kennedy Road Yorkville.docx, . a i I Coordination with the USFWS is required if it is anticipated that there will be an effect on threatened or endangered species, or their habitat. Coordination requirements with the .USFWS. will be documented. Endangered species surveys are not included in this scope of work. This proposal does not include an endangered species survey should one be required. t Task 4 . Tree Survey 4 i A tree survey will be conducted in accordance with current IDOT policies and Design & i Environment Memorandum 18, Preservation and Replacement of Trees, and the City of Yorkville Landscape Ordinance. This survey will include all trees six (6) inches in diameter or greater and smaller individuals when planted for landscape purposes. H&H staff will utilize initial survey data from EEI to conduct the tree assessment. Station and offset information will be obtained from EEI. H&H will identify the trees to species level and determine health, structure, and origin. H&H will also note whether any trees are of exceptional size and condition. H&H will determine which trees are worth avoidance. In addition, H&H will identify invasive, non-native trees that may enhance the rural setting through their removal. H&H will complete tabulation tables with the information gathered from the field assessment. Station and offset for the tables will be obtained from the survey. All data collected in the field concerning health, structure, and origin will be tabulated and summarized on the tables. A j summary memorandum will be prepared upon completion of the tabulation. Recommendations on trees to be avoided or removed will be included. H&H will also work with EEI in potential j E mitigation measures should certain trees be potentially impacted by the proposed project. This proposal does not include a Tree Removal Permit or Tree Preservation and Removal Plan should one be required. E Task 5. Wetland Impact Evaluation Form (WIM/Process i i Once all impacts are determined and the mitigation measure is selected, the results of the wetland studies will be summarized in the Wetland Impact Evaluation Forms and submitted to IDOT for I i review. 3. LEVEL OF EFFORT AND SCHEDULE 4 The level of effort and project cost is provided in the CECS Form attached to this proposal. f Costs will be invoiced as a cost plus fixed fee. f Please indicate acceptance of this agreement by returning a signed copy of this agreement or a purchase order incorporating the terms of the agreement. We appreciate the opportunity to work j with you and look forward to a successful project. If you have any questions concerning our f proposed scope of services or fees, please contact us. , E qg€ E i l UAProposal I I\TransportationTEI\EE1 - Kennedy Road Yorkville.docx x i 4. CONTRACT ,CONDITIONS 1 , CONSULTANT'S SERVICES : The Consultant's (Huff & Huff, Inc.) services shall consist of those tasks described in Section 2 . 2 . SCHEDULE : The Consultant's work under this Agreement shall begin according to Section 3 . 3 . COMPENSATION : The fee basis is outlined in Section 3 . 4. DIRECTION: For work performed under this Agreement, Consultant shall take direction from the Client. 5 . CHANGES : This Agreement may only be changed by written amendment which specifies the terms being revised and which has been signed by both parties hereto. 6. PROJECT DATA: The Consultant, in coordination with the Client, shall obtain from the appropriate sources all data and information necessary for the proper and complete execution of the Consultant's services. Consultant shall be entitled to rely on materials and information provided by the Client. 70 INDEPENDENT CONSULTANT: The Consultant shall be deemed to be an independent contractor in all its operations and activities hereunder. The employees furnished by Consultant to perform the work shall be deemed to be Consultant employees exclusively, and said employees shall be paid by Consultant for all services in this connection. The Consultant shall be responsible for all obligations and reports covering Social Security, Unemployment Insurance, Worker's Compensation, Income Tax, and other reports and I deductions required by an applicable state or Federal law. 8 . RIGHTS OF WORK PRODUCT: Client shall have unlimited rights in all drawings, designs, specifications, notes, and other work developed in the performance of this contract, including the right to use same on any other work without additional cost to the Client. The Consultant shall not be liable for any use or reuse of the drawings, designs, specifications, notes and other work for use other than intended under the terms of this Agreement. i 9. INDEMNIFICATION : The Consultant hereby agrees to indemnify and hold harmless the Client and any proper owners whose property it is necessary to access in the performance of this work, against any and all liability, loss, damages, demands, or actions or causes of I action, which may result from any damages or injuries sustained by a person or entity in E connection with or on account of any negligent act or omission of the Consultant or its employees relating to its obligations pursuant to this Agreement. f i E 10. TERMINATION: Client may terminate this Agreement at any time upon ten ( 10) days written notice for whatsoever reason, provided Client shall pay the Consultant a reasonable fee for work satisfactorily performed prior to the effective date of termination. In no case, however, shall the total amount paid to Consultant exceed the amount set out above. UAProposal i lUransportationTEITEI - Kennedy Road Yorkville.docx i i 11 . INSURANCE: The Consultant shall maintain insurance as set forth in the prime contract, if attached, or as set forth below. a. Worker's Compensation and Employer's Liability Insurance: Worker's Compensation in compliance with applicable State and Federal laws. b. Comprehensive General Liability Insurance for Bodily Injury and Property Damage to a combined single limit of $2,000,000 per occurrence/claim or an umbrella of $3 ,000,000. c. Comprehensive Automobile Liability Insurance, including owned, hired, and non-owned automobiles, for Bodily Injury and Property Damage to a combined single limit of $ 1 ,000,000 per occurrence. d. Professional liability insurance $2,000,000 on a claims made basis. 12. LIMITATION OF LIABILITY. Client recognized the disparity in relative risks and benefits of this engagement between Client and Consultant. In such recognition, Client agrees, to the { fullest extent permitted by law, to limit all liability of Consultant to the Client for any claims, losses, costs, damages, suits, warranties, whether for negligence, breach of contract or any other legal, equitable or statutory theory whatsoever, regardless of cause, including but not limited to attorneys ' fees, costs and expenses, so that the total aggregate liability of the Consultant to the Client shall not exceed $50,000 or, two hundred percent of all fees received by Consultant under this Agreement, whichever is greater. Additional limits of liability are available for additional fees. Unless such additional limits are negotiated in advance of any services under this Agreement, this limitation of liability shall apply regardless of the cause of action of legal theory pursued. ' 4 13 . STANDARD OF CARE: Services performed by the Consultant under this Agreement will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. 14. RETENTION OF RECORDS : Consultant shall maintain complete records of all hours billed and direct costs incurred under this Agreement so as to accurately reflect the services s performed and basis for compensation and reimbursement under this Agreement. All f relevant project and accounting files relating to this project shall be maintained for a period of seven (7) years from the date of termination or completion. E 15 . LEGAL: This Agreement shall be construed and interpreted solely in accordance with the laws of the State of Illinois. E i { f F f I t EyE f 3 i E E p P ¢3, E p� 3 C i 3 f UAProposal l ffransportationTEREEI - Kennedy Road Yorkville.doex i f 2 s . i BOTH PARTIES HERETO WARRANT AND REPRESENT that they have full right, power, and authority to execute this Contract. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first specified above. CONSULTANT CLIENT HUFF & HUFF, INC . EEI ENTERPRISES , INC. Signature Signature By Linda L. Huff, P.E. Typed Name - Typed Name President Officer's Title Officer's Title F October 12 ,12, 2011 Date Date i r i i t S 1 f S y( i i I [4[ t f {p€QQ [t E F E (N C (6 5 UAProposal 11\TransportationTEREEI - Kennedy Road Yorkville.docx fr, Payroll Escalation Table �p Fixed Raises FIRM NAME Huff & Huff, Im DATE 10/12111 PRIME/SUPPLEMENT Eel PTB NO, CONTRACT TERM 6 MONTHS OVERHEAD RATE Issx0% START DATE 11 /01 /11 COMPLEXITY FACTOR 0 RAISE DATE 01101112 % OF RAISE ",3;(}0% ESCALATION PER YEAR 11109711� X01 O'11't2 G1102(12 05101112 z! A 33,33% 68.67% 1 .0200 The total escalation for this project would be: zoo�r BDE 025 (Rev. 2106) PRINTED 10112111 , 11 :50AM PAGE Illinois Department of Transportation Payroll Rates i FIRM NAME Huff & Huff, Inc. DATE 10112/11 PRIME/SUPPLEMENT EEI PTB NO. ESCALATION FACTOR 100% k SSIFFI.CATION ' CURRENT RATE SCALATED :R* ATE I 1 'rirtcEpal $6137 $63,62 ' Senior Project Manager $55 . 76 $56.88 Senior Engineer III $41 . 60 $42.43 Senior Engineer II $35.42 $36. 13 Transportation Planner $30. 76 $31 . 38 Senior Scientist IV $41 . 84 $42 .68 Senior Scientist 111 $35 . 86 $36. 58 Senior Scientist II $28. 88 $29.46 Senior Scientist 1 $24. 72 $25. 21 Senior Geologist 1 $32 . 68 $3133 Project Engineer 11 $31 . 68 $32 . 31 Project Engineer 1 $25 . 52 $26. 03 Wetland Scientist III $0. 00 $0. 00 Wetland Scientist II $22 . 72 $23 . 17 Wetland Scientist 1 $0 . 00 $0.00 Project Scientist III $22 .68 $23. 13 Project Scientist II $0. 00 $0. 00 Project Scientist 1 $ 18 . 76 $19. 14 Project Geologist 1 $26 . 78 $27. 32 Project Associate $23. 00 $23.46 Senior CADD 1 $32. 08 $32.72 CADD II $25 . 00 $25.50 CADD 1 $ 16 . 04 $ 16.36 Admin . Manager 1 $29. 58 $30. 17 Administrative IV $ 19. 76 $20. 16 Administrative II $ 17 . 80 $ 18. 16 Administrative 1 $ 11 . 00 $ 11 .22 ` $0. 00 $0 . 00 $0. 00 I $0. 00 $0. 00 E $0. 00 $0. 00 $0.00 $0.00 $0.00 BDE 025 (Rev. 2/06) PRINTED 10/12/11 , 11 : 50 AM PAGE 2 i E Illinois rtment �Pa Cost Estimate of Of TransportafiOn Consultant Services (CPFF) Firm Huff & Huff,, Inc. Date , 10/12/11 Ra> rte; ., Kennedy Road section Overhead Rate 155.00% ' 'County Kendall Job No. Complexity Factor 0 PTB & Item _ Overhead In-House Outside Services % of Item Manhours Payroll & Direct Fixed Direct By Total Grand Fringe Benefits Costs Fee Costs Others Total PESA 41 11122.67 11740. 14 38.25 420. 65 265. 50 0 .00 3 , 587 .22 '32. 81 % Wetland Delineation & Rep 41 13205. 07 15867 . 86 65. 05 455. 01 15b50 0 . 00 3 .608 . 48 33. 000 Endangered S eces Revie 7 219.42 340. 10 1 .20 81 . 31 0.00 0.00 642. 03' _ 5. 87% Tree Surve 24 714. 82 1 , 107. 96 49.65 271 . 50 15.50' 0 .00 27159 .43 19 . 75% 1NIE 6 203. 18 31474 0. 00 ' 75. 13 0. 00 0.00 593 . 25 5 .43% Project Coordination 4 117. 83 182. 64 43. 57 344 . 04 3 . 15% TOTALS 123 ' 31582. 99 51553. 64 154. 15 1 .1347. 16 296.50 0.00 10, 934.45 .100. 00% Method of Compensation : Cost Plus Fixed Fee 1 X� 14.5%IDL + R(DL) + OH ( DL) + IHDC] Cost Plus Fixed Fee 2 14,5% [DL + R(DL) + 1 .4( DL) + IHDC] Cost Plus Fixed Fee 3 F�j 14. 5%[(2.3 + R)DL + IHDC] Specific Rate F1 Lump Sum ❑ PRINTED 10/12/11 , 11 : 50 AM Page 3 BDE 025 (Rev. 2/06) 7f�ry5�rta'�t':}f"1 Kennedy Hourly Project Rates �ot�te • Section County Kendall Consultant Huff & Huff, Inc. Date 10/12/11 Job No, PTB/Item Sheet 1 OF 1 Payroll Total Project Rates pESA Wetland Delineation & Report Endangered Species Review Tree Survey WIE Hours % Wgtd Hours % Wgtd Hours % Wgtd Flours % Wgtd Hours %°• Wgtd Hours % JAv Classification Part, Av Part, Avg Part. Avg Part. Av Part. Av part,Princ al 2 1 .63% 1 .03 2 4.88% - 3. 10 Senior Scientist IV 8 6.50% 2.78 3 7.32% 3. 12 1 14.29% 6. 10 2 8.33% 3. 56 2 3333% Senior Scientist 11 64 52.03% 15.33 30 73. 17% 21 .55 6 85.71 % 25.25 20 83. 33% 24.55 4 66167% 19.64 Proect Engineer 1 32 26.02% IL 6. 77 32 78.05%0 20.32 CADD 11 10 8. 13% 2.07 4 9.76% 2.49 6 14.63% 3.73 Administrative IV 7 5.69% 1 . 15 3 7.32% 1 .47 2 4.88% 0.98 2 8.33% 1 .68 0 0 0 ' TOTALS 123 100% $29. 13 41 100% $27.38 41 100% $29439 7 100% $31 .35 24 100% $29. 78 6 100% $33.86 BIDE 025 (Rev. 2/06) PRINTED 10/12/ 11 , 11 :50 AM PAGE 4 Illinois Department of Transportation Average Hourly Project Rates Route Kennedy Road Section County Kendall Consultant Huff & Huff, Inc. Date 10/12111 Job No PTB/Item Sheet 2 OF 1 Payroll Avg Project Coordination Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Av Part. Avg Part. Avg Part Av, Principal al 63.62 Senior Pro ect Mana er 56.88 Senior En ineer 111 42.43 Senior Engineer 11 36. 13 Trans` ortation Planner 31 .38 Senior SCientist. IV 42.68 - - Senior Scientist 111 36.58 Senior Scientist 11 29.46 4 1100.00% 29.46 Senior Scientist 1 25.21 Senior Geologist l 23,33 P"roj"ect En ineer 11 .__ 32:31 Pro ect Engineer 1 26.03 Wetland Scientist III Wetland Scientist II 2317 1p Wetland Scientist l Project Scientist I I 1 23.13 Project Scientist 11 Pr Scientist 1_ _ 19. 14 Projoict'.0eplogist 1 27.32 Project Associate 23.46 Senior CADD 1 32.72 CARD 1 16.36 Admin. Manager 1 30. 17 Adniinistrative 1V 20. 16 Adn-Ofstrative It 1 g. 16 Administrative 11.22 CADD ll 25.50 TOTALS 4 100% $29.46 0 0% $0.00 0 0% $0.00 0 0% $0.00 1 0 1 0% $0.00 0 0% • $0.00 BDE 025 (Rev. 2/06) PRINTED 10112/11 , 11 :50 AM PAGE 5 SUMMARY OF INHOUSE DIRECT COSTS Project: EEI = Kennedy Road DIRECT . Task 01 - RESA Trips - Company 75 miles x 1 x $ 0. 51 = $ 38 . 25 Task Total $ 38.25 Task 02 - Wetland Delineation & Report Trips - Company 75 miles x 1 x $ 0 . 51 = $ 38:25 Tolls 4 x $ 0 . 40 = $ 1 . 60 Reproduction 7 sets x 60 " x $ 0 . 03 = $ 12 .60 Color copies 7 sets x 18 x $ 0 . 10 = $ 12660 Task Total $ 65. 05 Task 03 - Endangered Species Review Reproduction 4 sets x 5 x $ 0 .03 = $ 0 .60 Color copies 3 sets x 2 x $ 0 . 10 = $ 0 .60 Task Total $ 1 .20 Task 04 - Tree Survey Trips - Company 75 miles x 1 x $ 0 . 51 = $ 38 .25 Tolls 4 x $ 0 . 40 = $ 1 .60 Reproduction 7 sets x 40 x $ 0 .03 = $ 8940 Color copies 7 sets x 2 x $ 0 . 10 = $ 1 .40 Task Total $ 49.65 I Task 05 - W!E Task Total $ a i i E GRAND TOTAL $ 154. 15 I i P:\Proposa1-2011\EEI\[EEI Kennedy Rd DC.xls]lnhouse Direct Costs r S i e E E I {gg Y pCp 4 t LI. 3, R f E y (i A a SUMMARY . OF OUTSIDE DIRECT COSTS Project : EEI - Kennedy Road OUTSIDE . Task 01 - PESA Federal Express 1 x $ 15 . 50 = $ 15 . 50 Records Search 1 x $ 250 . 00 = $ 250 . 00 Task Total $ 265. 50 t Task 02 - Wetland Delineation & Report Federal Express 1 x $ 15 . 50 = $ 15 . 50 Task Total $ - 15 . 50 Task 03 - Endangered Species Review Task Total $ - I Task 04 - Tree Survey ! Federal Express 1 x $ 15 .50 = $ 15. 50 Task Total $ 15.50 i Task 05 - WIE Task Total $ - F F GRAND TOTAL $ 296. 50 PAProposal-201 1 \EEI\[EEI Kennedy Rd DC.xls]inhouse Direct Costs i I P { t tr { { } i {g[E F i E� t i i 4- 5 k p!ti S q t5 C E 6 f d E S {f' ppL I E i Memorandum I To : Brad Sanderson, EEI EST. 1836 From: Laura Schraw, Interim Director of Parks and Recreation CC : Krysti Barksdale-Noble, Community Development Director Nona I Bart Olson, City Administrator Date : November 4, 2011 E Subject. Kennedy Road Shared-Use Path ITEP Grant Award E The 2 .72 mile trail connection along Kennedy Road from north of the Burlington Northern Santa Fe tracks to Route 47 is a primary connection for the Yorkville trail system. This link will connect residents between two elementary schools (Autumn Creek and Grande Reserve), commercial shopping, the Post Office, 5 city parks including our regional ballfields at Steven G . Bridge Park and future Disc Golf j Course, the Oswego Park and Ride, the REC Center, and ultimately downtown Yorkville . This project also includes a signalized railroad crossing for the BNSF railroad tracks that will allow people to safely cross the tracks. The path will directly connect 618 Yorkville homeowners (build out number of 1791 ) to the heart of Yorkville. i The overall project cost estimate is $ 1 ,744,600.00 with construction and engineering costs of $ 1 , 716,600.00 plus $28,000.00 in land acquisition costs. The federal share (80% project + 50% acquisition) is $ 1 ,387,280.00 and the City' s share (20% project + 50% acquisition) is $357,320 .00 . Of the i City' s share, if an IDNR Recreational Trail Grant is applied for and received, the $357,320.00 - $ 14,000.00 (50% acquisition) totaling $343 ,320.00 would be a 50150 match and the City' s share for engineering and construction could potentially be reduced to a total of $ 171 ,660 .00. The Village of Oswego was awarded a CMAQ grant for Mill Road, which is the missing link between Yorkville ' s Blackberry Creek Trail in Grande Reserve and the greater trail system in Illinois. Oswego has been fast-tracking this project and has already submitted plans to IDOT for approval . Ultimately, the Kennedy Road trail would connect Yorkville to the Fox River Trail (total 46.2 miles), the Virgil Gilman Trail ( 17.2 miles) and the Illinois Prairie Path (61 .0 miles) in addition to a number of shorter area trail E systems. € € i t € ({l 1 k F E f {F $2$ €5€. Y S N . W0-E, 1~ A Montgomery R � f Future Mill Road Alignment _"_-•--._..�. A� f To Park - N Ride t Steven L. G. �• Bridge -�S Park P �@ t Existing Trail, = —.—- '_..�_ .'•'sue• ,..*. �! •,�••� Grande Reserve El�•,�=•�'• hoot ry 1 Bristol School t w� .._.._.... + .r N Shared Use Path Project Location P Existing Trail �e� ••�f� ° endall .y '�..�., minty ell Presetve��:" •� I t N S i Gf • � 4 Start of ,•� Autumn Creek Bristol(Kendall Elementary Project School Fire Protection District#2 34 ;der Yorkville LI Y ville P t Office Rec _$ Center Tin Kennedy a. I T E Grant cw V. is gne",pmvidbd o cenWlt Wne"ty or Ow n ponsibW o, 0 1,000 2,000 ,ccu�cy,Hmotbass,.,cor�pJskinoss.k k��o/tlw ReWoswr-to dW*ra*n accuracy,tiraskness,coaWle s"s:satl approp"wwss o(As uss.Tas Un"d CJ*of Ybo* Mo maws no Site Location Map Feet wsrraAb ppurpro-AvUmp/i.dt.lYaWifi 1M -�+w a��o ey urNfotl Ctgr or roxr�ra sus Map produced by United City of Yorkville GIS WI �� •� 4 Oswego Trail Data provided by Oswegoland Park District Ole �'°--1 L ___•J — - --ti I V Village of Oswego - -- 1 Grande Reserve - Mill Road CMAQ Grant Regional � '; � i _; Park A - -' Ballfields .3 1 , Disc Golf ; . Course '-- ----I r ? E 1 ---- -----_-_.-- -- 1 ❑1 -- - Grande Reserve `" - ITEP Kennedy ` Elementary/Stepping I I �►- Road Project Stones Park , 1 -- _ _ _ _ i ��•� 46.2 Miles of Fox River Trail ,�. Autumn Creek - - - e 0- - ---- - ----- -- I . c Park f. Grande Reserve _ r 1. ,�,� +�� ♦,�'` �� - - �� Blackberry i It ww_ ' Creek Trail _.._... Reimhenscnieder t Park Autumn Creek ; + - __'-� Legend — — — — r' Oswego Trails HOMEOWNERS ASSOCIATION, EXISTING ' I — HOMEOWNERS ASSOCIATION, FUTURE L� Autumn Creek — — — — I— — — — — ? MUNICIPAL, EXISTING L) � ,.. � ElementraIDOT Rte ry I�_ I �� — — MUNICIPAL, FUTURE _ III 47 Project ��_ ,•- �I 1 ! i --_—"" -- J _ _ _ OSWEGOLAND PARK DISTRICT, EXISTING �i `�- r ♦ =.. — ' OSWEGOLAND PARK DISTRICT, FUTURE 1 _ i ♦ 1 `i,+ Yorkvile Trails 1 ♦ ' Secured By City S ; i Kennedy Road ` _ City Owned/Maintained Asphalt Shared Use Path - i .�- fr County Trail In Developer PUD Agreement Proposed Conceptual 1 C f ' -------- —.._._ HOA Owned IL . -- Engineering Enterprises, Inc. United City of Yorkville DATE: OCTOBER 2011 KENNEDY ROAD LOCATION MAP CONSULTING ENGINEERS 800 Game Farm Road PROJECT NO.: Y01 144 BIKE PATH 52 wheeler Road Yorkville,IL 508fi0 PATH: UNITED CITY OF YORKVILLE Sugar Grave,Illinois ee (630)www.50 H:/GIS/PUBLIC/YORKVILLE/2011/YO1144 (630)466-6700/www.eeiweb.con http://www.yorkville.il.us KENDALL COUNTY,ILLINOIS NO. DATE REVISIONS FILE: Y01144 TRAILS.MXD NORTH _ A Message From Your 1 t 2 ` '- Sharing e Trail Sliming the Road Kane County Leaders S arin the Tmil Birycl ng Biking on Streets ec mewkene Inset t" ,,eve -roe xm: , a rf` ' 'Gene c ma m,. 'bul ..� m+a°=:•� - _ `''�'~ r' �, i ° j.:�°%, �'v xm, + Algon9um N f ee el Wace. o.. k + � � s��#�"" � M1: al � I'FO III r ��m s�a B'tavta m Jr �W � e l a w r. —— d... c w.. nz ... = K°I • 1 h ^a n amwr I e .. v cy- ...,� � _ �..... \\ '; .^- � - sl � • N � 2d= U a K d a nays _ .. -..,. 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Awmnm a r w amm 8 Sa, e a nom, , aoaada .ew w .°awaa.a,^r.,w..rPmPa,aam,a^a � a _amm Same RPatls Same Roles,Same mghb a^a odd m,I.. oryrc BPf OI �v ed"Jaman c^mm naa mwm.eonncacea^a mn,omnarmeao:. o„a�a ma>a.aam aaa aa,n.,a.„, � Reviewed By: Agenda Item Number 4 ' �► Legal ❑ OB #2 Finance ❑ EST. -� _�ti W36 Engineer El strator � Agenda Item Tracking Number City Administrator Consultant ❑❑ PW 2011-52 ALE Agenda Item Summary Memo Title: Windett Ridge Mowing Update Meeting & Date: PW/January 17, 2012 Synopsis: Update of the mowing violations and citations in the Windett Ridge Subdivision. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Informational Item Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: A verbal update will be provided at the meeting