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Public Works Packet 2012 02-21-12
Co.o United City of Yorkville '" 800 Game Farm Road EST. _ 1835 Yorkville, Illinois 60560 -c Telephone: 630-553-4350 O L Fax: 630-553-7575 �C E AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, February 21, 2012 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: October 18, 2011, November 15, 2011, and January 17, 2012 New Business: 1. PW 2012-14 Monthly Water Reports for December 201 land January 2012 2. PW 2012-15 Parkway Tree Replacement Program for 2012 3. PW 2012-16 WaterSense Resolution 4. PW 2012-17 Bulk Salt Storage Intergovernmental Agreement 5. PW 2012-18 Rush-Copley Phase I and Storm Retrofits —LOC Reduction / Acceptance 6. PW 2012-19 Kendall Marketplace Improvements — Change Order#2 7. PW 2012-20 Route 47 Improvements —Rt. 71 to Caton Farm Road 8. PW 2012-21 Route 47 and Cannonball Intersection Improvements — Bid Award 9. PW 2012-22 Update on Progress of Windett Ridge Bond Call Old Business: 1. PW 2011-65 Kennedy Road Shared Use Path —ITEP Bike Path Grant Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, February 21, 2012 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. October 18, 2011 ❑ Approved ❑ As presented ❑ With corrections 2. November 15, 2011 ❑ Approved ❑ As presented ❑ With corrections 3. January 17, 2012 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2012-14 Monthly Water Reports for December 2011 and January 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2012-15 Parkway Tree Replacement Program for 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2012-16 WaterSense Resolution ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2012-17 Bulk Salt Storage Intergovernmental Agreement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2012-18 Rush-Copley Phase I and Storm Retrofits—LOC Reduction/Acceptance ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2012-19 Kendall Marketplace Improvements—Change Order#2 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2012-20 Route 47 Improvements—Rt. 71 to Caton Farm Road ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2012-21 Route 47 and Cannonball Intersection Improvements—Bid Results ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2012 -22 Update on Progress of Windett Ridge Bond Call ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-65 Kennedy Road Shared Use Path—ITEP Bike Path Grant ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ Minutes EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� 9 _© Public Works ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—October 18, 2011 Meeting and Date: Public Works—2/21/12 Synopsis: Council Action Previously Taken: Date of Action: PW 1/17/12 Action Taken: Revise and return to committee for approval Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville,IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, October 18, 2011 COMMITEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICIALS PRESENT: Bart Olson- City Administrator Eric Dhuse -Public Works Director Brad Sanderson- EEI Krysti Noble - City of Yorkville Mark Hardin-Building Code Official The meeting was called to order at 6:00 p.m. Citizens Comments: There were no citizens comments. Minutes for Correction or Approval: Alderman Larry Kot had one correction and Alderman Gilson has one. Minutes were then approved. New Business: PW 2011-60 Rush Copley Phase 1: Mr. Sanderson stated there was a request from Rush Copley to accept phase one of their improvements. He stated that in July, we met with them and have been looking through files and all their punch list items have been addressed. Mr. Sanderson stated it is appropriate to be taken to acceptance with reduction of credit to the value stated in the memo. This item is going to consent. PW 2011-61 Lot Mowing Procedures -Alderman Gilson said he is the one that put this item on new business. He stated that he received some questions from the Windett Ridge HOA and wanted to know what the procedures are. Alderman Gilson said he would like to know what the general guidelines are when we are talking to constituents and HOA's. Mr. Olson stated the city stopped mowing after we did a few large properties. He stated we determined it was a huge strain on our equipment and time for a lot of the larger lots, our equipment was not sufficient to handle it. Mr. Olson stated the success rate of receiving the payment for mowing was not successful. Mr. Olson stated the city then decided to try something new and make it punitive, fine them and pay per day, so when they are out of compliance it will turn into a lien on the property until it is mowed. Mr. Olson stated the city does not have the manpower for taking care of the mowing. The city decided a few years ago to stop mowing and take a different approach. Mr. Dhuse stated the city can do one or two lots between homes or situations like that, our mower is only six foot wide. Mr. Dhuse stated they did one of those last week. Mr. Olson said he would be happy to do it, if we could find a contractor that was willing to take the risk and go after the property owners and not get paid from the city, so we are not paying mowers and throwing money away. Alderman Kot asked on the lots that you have mowed recently, what percentage have you been paid for. Mr. Dhuse stated it is about 25%. Mr. Dhuse stated there are a lot of liens out there. He stated most of the time it doesn't happen on vacant lots it is usually on the homes because when they go to sell, they have to pay it. Mr. Olson said their decision making was with the larger subdivisions there are areas we could mow,but we are making sure that our costs are not cheap enough that the developers just look at it and decide it is easier for the city to take care of and pay us when we are done. Alderman Teeling asked for the committee to explain to her what the residents of Windett Ridge were asking for because she thinks this prompted a lot of this problem because they didn't have any money. Mr. Olson said they didn't have money to begin with. Mr. Olson said their specific request was they came to us as an entity and said there is a receivable in the annexation agreement. Wiseman Hughes oversized the sewer and the city is going to pay for it by October 2013. They said there is not money to pay mowers, the city owes us this in two years, so pay now and the city can mow and use our mower and we will schedule them and we will pay the invoices when then come in. Mr. Olson said the city brought that to committee and the committee and residents said no thanks, the city is not even sure that money is owed. Mr. Olson said the city told them they need to prove they are good stewards of the property before the city entertains bartering. Mr. Olson said that was relayed to them prior to the meeting and Mr. Olson said that is a good policy because you can't come to the city and expect us to bend without showing an effort to be flexible as well. Mr. Olson said if they would have done that, they might have had a different response, not necessarily with a different result. Mr. Olson said he feels that it might have been debated more than it was. Alderman Gilson said the residents called Mr. Funkhouser and he called me and I relayed to him that I had spoken to the HOA already and know their direction.Alderman Gilson said we had them all come here and gave us a clear direction and we followed that direction. Alderman Teeling stated the problem is that property is still not getting mowed and Windett Ridge still doesn't have the money to do this, we are doing all we can do.Alderman Gilson stated that we made that clear at the last meeting. Mr. Olson said that we asked for a $10.00 per day per fine. Mr. Olson stated that we made it punitive that it is not a good option to let it go. Mr. Olson said the adjudicator ruled$5.00 per day and we are coming back to the Administration Committee to set a minimum fine of $25.00 per day,which is reasonable. Mr. Olson stated we want to make it clear that when you take on property in Yorkville, you need to maintain it. Alderman Teeling stated they have not mowed. Mr. Olson stated that our intent will be to ask for a violation from the last adjudication hearing date in September. Mr. Olson stated he is not sure if that will hold up or when we write the new ticket. Alderman Gilson asked when will we lien the property. Mr. Olson stated the lien should be the next week. Mr. Olson said that you can include lien release costs in the lien. Ms. Noble stated that they are getting all the addresses, so it should be done by the end of this week. Alderman Gilson stated that we have a staff now that will be working on weed violations and asked if they have been working on it. Mr. Olson stated yes. Mr. Hardin stated that Mr. Olson gave him several subdivisions to work on. He stated that he has been working on those. Bristol Bay,Windett, Blackberry Woods, Grand Reserve. He stated that Bristol Bay mowed some. Mr. Hardin stated that Autumn Creek mowed some there also. Alderman Kot asked if it is the developer or individuals. Mr. Olson stated it is both. Ms. Noble stated that it is only two lots out of all of them. Alderman Gilson asked for the names of who owns those properties because the HOA has asked him for that information. Alderman Gilson asked if we put a time line on how long we expend trying to contact a property owner. Ms. Noble stated it is a phone call to see if we can get in contact and we are out there that day or the next. Alderman Gilson stated this is the single biggest issue that he gets contacted about. Alderman Gilson asked how long does the city wait until we place a lien. Mr. Olson stated that after adjudication and judgment they are given a date which to pay by, we usually lien it right after that. Mr. Olson said you have to give someone an opportunity to pay before you lien. Usually 30 days after invoice, it can take 2 months after a call. Mr. Dhuse said that we had some habitual offenders, so instead of filing four liens, we just wait and now file one lien for the entire amount. Alderman Kot asked if there are situations where neighbors are just doing the mowing themselves. Mr. Dhuse said yes, usually the front. PW 2011-62 Public Works Committee Schedule 2012 - The Committee agreed the dates are fine. Old Business: Pavement Management Study-Mr. Olson asked if there was a graph showed in the last meeting to show that there is a nonlinear relationship of how much it costs to repair pavement when you do it. Mr. Olson stated that $100,000 is a lot of money, but before we spend $300,000 down the road, we should figure out what the best point of action is for specific roads and go there. Mr. Olson said that they have $100,000 in the city wide capital fund next year for road resurfacing. He stated that we could use that money for this study. He stated that he realized that we then can't resurface until 2014,but he feels that the study will show that some roads, if we catch them now, will save us in the long run. Alderman Teeling stated she feels that it is a good idea, but she feels that we should not spend money on the study and use the money for resurfacing. Alderman Gilson stated he is in agreement with Alderman Teeling. Alderman Gilson said that we have resurfacing that we need now. Alderman Gilson said until things get better, we should use the money for what needs immediate resurfacing and wait until times are better to do the study. Alderman Gilson said that he sees the value to it,but not at this time. Alderman Kot stated that road repair is a complex issue. Alderman Kot said that he has seen when they fixed Main Street years ago, as a temporary repair, it is still holding up fairly well. Alderman Kot said he sees the value in the study and would like to see us do it. Alderman Kot stated that $100,000 doesn't fix a lot of roads. Game Farm patching was $50,000. Alderman Kot asked with the $100,000 what will be the first street you will work on. Mr. Dhuse stated that is a very tough call. Alderman Milschewski stated that she supports the study because it will get us moving in the right direction. Alderman Kot stated the way the budget is looking in the near future, the city is not going to have much impact on repairing our streets. The little bit at a time doesn't get it done, and we don't have a maintenance plan in place and our streets are getting worse. Alderman Gilson stated from the staff level, he can see why you would want this study, but from a resident perspective I can see they want the roads fixed. Alderman Kot said that the roads will not be fixed with$100,000. Alderman Milschewski said if we have $200,000, we can get the study done and then the study can tell us the best way to use the $100,000. Mr. Olson stated that Montgomery just completed theirs with EEI. He stated that it gives a budget figure going forward, so that we know what needs fixed immediately and what can just be seal coated. Then look and see what needs maintained and see what we need to spend out of the budget each year. Mr. Olson stated that Montgomery's number is 2.2 million each year, which is why they are going for a referendum and saying that we are not letting roads deteriorate and see if people can do this. Mr. Olson said that we need to look at budget re-appropriation or a tax increase.Alderman Gilson said that we are locked up in committee and it is not going anywhere. Alderman Teeling said that Montgomery has done the study and now they are going for a referendum and she stated she is not going to do that. Alderman Kot stated we don't know what we are going to do, but at least we would have the problems identified. Mr. Olson stated that in the next few years, the city is going to have a big problem when all of the large subdivisions that have tens of miles of roads in each one will have to replaced. He stated that he would like to get something in place to know what we need to do in the future and the costs. Alderman Gilson stated that we have sewers and other things to fix. Alderman Gilson suggested taking it to committee for discussion. Alderman Kot asked about where Mr. Olson could find an extra $100,000. Mr. Olson stated that the city has tentatively budgeted for next year, so if that is where the target is, and the city wants to do this, he stated that we can move things around for where our priorities are. Alderman Kot said that if the city would have had something like this in place 10 to 15 years ago, the city wouldn't be in this bad situation like we are today. Alderman Kot said that to spend it on the study now will save us money in the future. Mr. Olson agreed. Alderman Gilson stated that we should bring this to city council for discussion on 10/25/11 not on consent agenda. Mr. Olson stated that a presentation would be appropriate. Flooding issues in Sunflower Estates Update: Mr. Sanderson stated a memo was put together for an alternative of funding for this improvement. There is a SSA that is in place for maintenance and repair of facilities related to storm water within that development. Mr. Sanderson said we outlined some alternatives and there is a maximum levy. He stated we looked at a five year or ten year payback and what the taxes would be. Mr. Sanderson stated out of a 117 parcels on site we recommend that we spread it to all the parcels. Mr. Dhuse stated he put together a cost estimate. He stated it is lower,but there are some big considerations to look at. Mr. Dhuse stated it is an estimate because there is a lot of unknowns. He stated it is a good base number,but it will probably turn upward. Alderman Gilson said his contention with this line of thinking, is the 10 year standards were in there and the engineering standards in place at the time didn't have issues to prevent flooding every couple years,which is what the residents are dealing with. Being that the city standards didn't have the 100 year standards in there they were 10 years, I think they were lacking. The fact is that it has caused flooding amongst property owners seven out of 117. If we had the 100 year standards, we wouldn't have the flooding issues. I don't think the residents are going to appreciate staff s line of thinking. Alderman Gilson doesn't feel it is the right way to go about it. The city shouldn't add an SSA tax to the residents. Alderman Kot stated it is a steep increase and they are not happy with the SSA now. Alderman Gilson stated the residents are expecting the city to step up and handle this. Alderman Milschewski stated here is another thing we don't have the money for. She said she feels sorry for them and this problem, but we have to fund it. Mr. Olson stated in other areas had this issue created SSA's. Mr. Olson stated that since they already have an SSA, we looked at handling it this way and it will immediately take care of the problem. Mr. Olson stated that technically, yes that should have been in place and you should have already paid for it, but didn't, so it would go to those residents. Alderman Gilson stated he doesn't agree because he stated that we don't know what those costs would have been, it is subjective. Alderman Milschewski stated if it effected more than seven people, it might be different. Alderman all agreed that this waits until we have funding. Windett Ridge Mowing Update-Ms. Noble stated that she has been in contact with the development and she let them know that the city is going out this week. She stated that the development said they don't have the funds to do it, so the city is going to site them this week. Update on Road Maintenance on Tommy Hughes Way-Ms.Noble stated that she did contact the bank to see if we can get any information on this supposed agreement. She stated that she didn't get a response from them. Ms. Noble said it is First Midwest Bank. Alderman Gilson asked if anyone has contacted Shell to see what their agreement is in this. Alderman Gilson asked if we are going to continue to try to contact them. Ms. Noble stated that she will try. Alderman Gilson stated that road is in really bad shape, and someone needs to address it. If the agreement is no one is going to do it, then we need to let people know that. Ms. Noble stated that Circle K/Shell are going to put barriers up because they don't want to incur more costs after Circle K/Shell repaired the pot holes. Ms.Noble stated that she has not heard anything else since Circle K/Shell stated they are putting barriers up. Alderman Gilson asked when Circle K/Shell are going to have the barriers up. Ms. Noble said that she doesn't know how soon that will occur. She stated that she will check into it. Alderman Kot asked about the partially finished building back off that road. Mr. Dhuse stated that the developer fell ill. Ms.Noble stated that he contacted us last year to extend his building permit. The city asked him to secure the building and then it went through foreclosure. Kendall Marketplace Development Improvements -Mr. Sanderson stated that the contractor has been on site. He stated they placed stone on site and they are getting driveways ready for pavement. Alderman Gilson stated he is happy that this is being done, so the city might get some more commercial development there. Additional Business: Alderman Milschewski asked about Nicholson property and the fence and the vehicles sitting there. Ms. Noble stated strategically, the city went for what we could get a good judgment against, which is the fence. Ms. Noble said the city would have to basically do a stake out to show that for 30 consecutive days the vehicle has been there and has not had permits or tags then come to adjudication. Alderman Milschewski stated the semi has not moved in years. Ms. Noble stated that it is registered. Ms. Noble stated that the city is going for things that we have manpower to do and that we can get some compliance for. Alderman Milschewski asked about the fence. Ms. Noble stated he has to fix the fence along Mill and Van Emmon. Ms. Noble said the city will be out there for the weeds again. Alderman Gilson asked about oil. Ms. Noble stated that is hard to prove. Mr. Olson said the only leak found was an oil can covered in a box. Mr. Olson said the EPA didn't see anything. Alderman Gilson asked about the building having water service. Mr. Olson stated it doesn't and the last time we went to court with this the judge told us to work that out ourselves. Alderman Kot stated that there is a public safety concern. Alderman all agreed that the property needs cleaned up. Alderman Kot asked about the widening of 47 on the north end of town.Alderman Kot said if there is still a traffic issue in the morning going up 47 with Jericho backing up. Mr. Dhuse said that it is in phase one, which is the documentation then phase two is the design phase then phase three is construction. Mr. Dhuse stated he thinks that it will be the last piece of the puzzle. Mr. Olson stated he thinks it would be next. Mr. Dhuse said as far as traffic signals we have been in contact with MOT and tried to work with them. He said once you leave Galena Road, it is a completely different sequence in timing and I am sure that it is not high on their priority list. Alderman Kot said he is concerned for those that drive that every day. He stated that the Jericho light is the cause of the problem. He asked if they could be contacted again. Mr. Dhuse stated he is correct it is the timing. There being no further business, the committee adjourned at 7:10 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ Minutes EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� 9 _© Public Works ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—November 15, 2011 Meeting and Date: Public Works—2/21/12 Synopsis: Council Action Previously Taken: Date of Action: PW 1/17/12 Action Taken: Revise and return to committee for approval Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, November 15, 2011 at 6:00 p.m. COMMITTEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICIALS PRESENT: Alderman Rose Spears Bart Olson- City Administrator Eric Dhuse - Public Works Director Brad Sanderson - EEI Krysti Noble - Community Development Director MEMBERS OF THE PUBLIC: Tony Scott, Kendall County Record Rolph Snowbeck, Resident of Grande Reserve Becky Snowbeck, Resident of Grande Reserve Alderman Gilson called the meeting to order at 6:00 p.m. Citizens Comments: None. Minutes for Correction/Approval: PW 2011-65 Kennedy Road Shared Use Path -ITEP Grant Award -Mr. Olson stated this is a grant the city was awarded last year for Kennedy Road east of 47 to Grande Reserve and a final link to the Chicago Trail System. Mr. Olson said the total cost of trail is $350,000 because it is a federal grant and requires a fair amount of paperwork and engineering, which is a additional financial obligation to consider and it is four to five years out. Mr. Olson stated a minimum of three years before construction and the cost to the city would be $45,000 over three years. Alderman Teeling asked what happens if the city does not do it. Mr. Olson stated that there is not a penalty and the city can apply again. Alderman Teeling said she talked to a lot of residents and they all are in favor of this. She stated that they love the trails in their subdivision and they want this link. Alderman Kot asked about the net cost to the city and Mr. Olson said for the next three years it would be $45,000. Mr. Olson stated after that the construction is around $350,000. Alderman Kot asked when the city applies for the state grant. Mr. Olson stated the city would apply for that after the city decides to do this. Mr. Olson stated that would get it below $200,000. Mr. Olson stated the issue on the table tonight is an engineering contract with EEI to do phase one and two and it is over $20,000 so it has to be signed off by city council. Mr. Olson said that additionally IDOT requires to do a trail/grant agreement committing to do a trail. Mr. Sanderson stated it is a joint agreement that specifies the funding for phase one and two engineering. Mr. Sanderson stated it must be completed within 10 years. Mr. Sanderson said once the city commits to start, it must follow through or could be subject to reimburse the state. The city has 10 years to get the project started with construction. Alderman Gilson asked about the $45,000 for the first three fiscal years and if it has been budgeted. Mr. Olson stated that it has not. Mr. Olson stated that it would be funded by the general fund. Alderman Gilson asked when the funds would become due. Mr. Olson said that would be billed out as the project moves along and when the project is completed, we would submit for reimbursement from IDOT. Alderman Gilson asked if the city would see a bill in 2012. Mr. Sanderson stated that it usually takes four to six months to be approved, so that would put it to the tail end of the fiscal year before the city could start. Mr. Olson said the first bill from EEI would be toward the middle to end of 2012. Mr. Sanderson said they would invoice through the project. He stated that phase one would take six to eight months to get together. He said that it would be at least 18 months before it would begin Phase II design. Alderman Gilson stated it is a commitment to pay$350,000 to finish the whole project. He said if we haven't budgeted for the first $45,000, I have a hard time telling my constituents that we can't fix their roads, but we are going to spend this amount on trails. Alderman Kot asked if we don't go ahead with the trail now, he said he sees there are land acquisitions, so what will happen. Mr. Sanderson stated there are some easements that need to be acquired and some right away. Alderman Kot asked if the city tries to acquire it today, or 10 years from now, is there an issue either way. Alderman Kot asked if there is something time sensitive about acquiring this property. Mr. Sanderson said the land would get more expensive and construction prices would go up. Mr. Olson stated it is adjacent to the Grande Reserve subdivision, so when those units get platted we can just ask for an easement, so it shouldn't change price over time. Mr. Olson stated there are a couple of small out parcels not in city limits we have to acquire from a private party right away, which is a variable in this situation. Alderman Milschewski asked if it goes on both sides of the road. Mr. Olson stated that it is just the south/east side. Alderman Kot stated that he agrees with Alderman Gilson. Alderman Kot said that he has a hard time telling the residents there is little money for roads, but we are going to put in a trail. Alderman Kot said we could revisit this in a few years, he stated it is not a priority. Mr. Olson said that we have to reapply. Alderman Teeling said that the residents are very much in favor of having this and they want it. Alderman Kot said that if he asks the residents if they want their roads fixed or create a trail that they are not going to use now, they will want the roads. Alderman Kot said that it is not the time, we don't have the money. Alderman Milschewski said she agrees with Alderman Kot, the concept is great, but we have other things that need to be done for the whole of Yorkville not just that area. Alderman Teeling asked what the citys chances are when they apply again. Mr. Olson said he would think it would be the same result, but sometimes grant committees don't like to see a grant they previously awarded and then they denied it. Alderman Teeling said basically, this trail, if we decide to do on our own will cost 1.3 million and it won't happen if we don't get this grant again. Alderman Gilson stated that is pure speculation. Alderman Gilson said what we know is the city has roads and sewers that need fixed and don't have the money and the city needs to take care of what needs to be taken care of and make priorities. Alderman Milschewski asked about the plans for Kennedy Road. Mr. Olson said there are two obligations with Autumn Creek and Grande Reserve that are supposed to fund large portions of the project at a certain point. Mr. Olson said he thinks that the trigger points are 500 units in Grande Reserve and Autumn Creek there is a time line. Alderman Milschewski asked if Grande Reserve can do the trail. Mr. Olson stated no that will not be possible. Alderman Gilson asked the Mr. and Mrs. Snowbeck how they felt about the trails. Mrs. Snowbeck stated that she didn't care. PW 2011-68 Grande Reserve Request for Letter of Credit Reduction -Mr. Olson stated someone from Ovanti/Bank of America one of the buyers/seller of subdivision was supposed to be here to state their request. Mr. Olson stated they let the city know yesterday they would not be in attendance. He said there is not an agreement they are reviewing our counter offer to their offer. Mr. Olson said where we started every request they had would require city council authorization. They studied the infrastructure of the subdivision and told the city what they had remaining. The city reviewed it and disagreed with certain things. Mr. Olson said we are getting close to an agreement. He said only one thing they want requires an annexation agreement. Mr. Olson said what they are asking for can be done at staff level and city council level. Mr. Olson stated that they have completed work. Mr. Olson stated they are going to pave some roads and complete some sidewalks and they would like a reduction of credit for that. Mr. Olson stated they are asking some of the obligations to be transferred to the future purchaser. Mr. Olson said they are asking to draw an area in different areas and release letters of credits for those areas because we are not planning to build on it, which requires an annexation agreement amendment. Mr. Olson said they do intend to complete entire units of infrastructure in the subdivision and take it to final acceptance to the city, instead of posting a warranty bond, to give us cash and assume the risk under the warranty period, which we have done in the past. Mr. Olson stated they should be here Tuesday to discuss it in public hearing. Alderman Gilson said he is concerned about taking the cash payment in lieu of security and if they don't complete,would we be at risk. Mr. Olson said we would study that and see what they actually do. We will have the engineers look at it and see what the risk is for the city, or is it complex and something we don't want a part of. PW 2011-63 Northland and Western -Traffic Control Signage-Mr. Sanderson said a request came in to look at that intersection. There is no signage or control at that intersection. Mr. Sanderson stated the intersection is open with the exception of one tree. He stated traffic is below the 2,000 units per day. Mr. Sanderson stated there is not an accident history at that intersection. He said that this intersection is not a good candidate for a yield sign based on the MUTCD regulations. The side street yields to the major street and it should operate well that way. Alderman Gilson asked who the request was submitted by. Mr. Sanderson stated it was an alderman that submitted it. Mr. Olson stated some of the residents were concerned it was next to a park and some are uncomfortable with an unsigned intersection. Mr. Dhuse stated if the tree is a problem, it will be removed. This item will be moved to consent. PW 2011-64 Miscellaneous Bituminous Patching-Mr. Sanderson stated this payment request is for the patching on Game Farm Road. The work is 100% complete, so we are recommending payment in the amount of$47,092.90. This will be the one and only pay request and it is below the authorized amount set earlier this year. This will move to consent. PW 2011-66 Autumn Creek Bond Reduction -Mr. Sanderson stated Pulte discovered earlier this year they were double bonded, meaning they had SSA bonds to cover part of the infrastructure and conventional bonds as well. Apparently, this was a problem in Bristol Bay, as well. They do not need to provide both. Several years ago they corrected this issue in Bristol Bay and discovered that this was an issue in Autumn Creek. Basically, our recommendation is for reductions. Mr. Sanderson stated they did a check to confirm the amount of conventional bonding and the SSA bonds to make sure there is enough bondage in place for the completed work and it is in place to cover ourselves. Mr. Sanderson stated they are recommending reducing bonding. Alderman Kot asked how this can go undetected for so long. Mr. Sanderson stated that it is an oversight back when building was moving quickly, it happened. Alderman Gilson asked why conventional bonding is still required and why would there be conventional bonding still required, if we had them double bonded. Mr. Sanderson stated they had a lot of money for earth work through the SSA for example, and they have already spent the $400,000 and we still need to have some more work out there, so we still need money to cover that so we need conventional bonding for that. Alderman Gilson asked if it was double bonded and we had money on the SSA side, why do we need conventional bonding. Mr. Sanderson stated double bonding means they had within the SSA bonds there are 10 line items where they could expend money. On the earth work side, they have expended all their money toward that and we still need to have security in place for that. Alderman Gilson asked about the appreciation that it will cost to complete, we will never have enough money over time, that bond will fall short, it is simple math. Alderman Gilson asked if we reduce these bonds, are we reducing these bonds according to the estimates from what year. Mr. Sanderson said from 2005. Mr. Sanderson stated it takes into account inflation, which is taken into consideration. Alderman Gilson stated that is good, but it will still not cover it. Alderman Gilson worries about reducing and not having enough bonds over time. Mr. Olson stated that is understandable, but this is the only subdivision that has built anything recently and it is in our own policy that we will do this, so if the city does not do this, it will be a red flag for future developers that we are not following our policies. Ms. Noble stated that this is in our annexation agreement that the developer has the discretion to choose one or the other. Alderman Gilson stated simplified legally, we are bound to not have them double bonded, if they request to do so. Mr. Olson stated that is correct. Mr. Dhuse stated in this case we should be well covered. Mr. Dhuse said he thinks the total minimum is 2.88 and if I am adding right it is a little over 5.1 million that we are still holding in bonds. Mr. Sanderson stated that is correct and Pulte is out there going through the development taking care of the punch list and they would like the city to come out in the fall and get a punch list they can work on in the winter and then in the spring get a good chunk of the development to the acceptance stage. This item will be moved to consent. PW 2011-67 Kendall Marketplace Improvements -Mr. Sanderson stated this is a pay request for work that has been completed in Kendall Marketplace. This will not be the final payment. It is for the amount of$61,057.18 for work that has been performed to date by Wilkinson. At this point, we will come in at or even slightly below the original value. Mr. Sanderson said generally, the work for the most part has been completed. The painting, curb and additions in grading. The grading was completed at the park site. The seeding was held off, due to the discussion with the parks. That work will be finished in the spring. Alderman Gilson asked what the other payments are for. Mr. Sanderson said that we had to cut off the date at a certain time for work performed. There was work done between the cut off date and now that is what is coming. When the spring work is complete, there will be a final invoice in the spring. Alderman Gilson asked if we looked at the stabilization of that area, will it hold up until that area is developed. Mr. Sanderson said we still need a punch list, but it did what it was meant to do. It cleaned up things and shaped it up. The additional pavement will prolong the life of it and it is a positive affect. Mr. Dhuse said they did extra fine grading that will help. Alderman Gilson asked if this will last awhile and in a year we won't have issues. Mr. Sanderson said that can depend on mother nature, but he feels that things are pretty solid out there. This item will be moved to consent. Old Business: PW 2011-52 Windett Ridge Mowing Update-Ms. Noble said that this is an update from the mowing complaints from the adjudication hearing in September. There were 14 units that lead to a$57,200 fine to Windett Ridge, LLC. Ms. Noble stated that on October 20th they were cited again this time 144 lots total. The hearing is scheduled for November 21 st and she said we will again go after this development at a higher minimum lot fee. Mr. Olson stated there is a minimum fine in place now. Alderman Gilson said we have notified, adjudicated and fined, can we lien the first $57,200. Mr. Olson said you can't lien until we take the case itself to administrative review. Alderman Gilson asked why we can't with the first $57,200. Mr. Olson said they would prefer to do it all at once because of costs. Ms. Noble said that the city can't file the lien because the city did not perform the actual work. You can only lien against work that we completed. Alderman Gilson said that was not what was stated before when the citizens were sitting here. Mr. Olson said we are still intending on putting a lien, but we have to go through a hearing process to lien because the city didn't actually perform the work. Alderman Gilson said for security sake, we don't know what is going to happen with the new entity to place a lien on, so why can't we lien now before they file a transfer of ownership or bankruptcy. He feels that would be a smart thing. Mr. Olson stated that the hearing is this coming Monday. Alderman Gilson asked if the city will do that on Monday. Mr. Olson stated that it depends on what happens at the hearing. Alderman Gilson stated that could be waiting another month and a half before something is done whereas if we file a lien, we could do something right now. Mr. Olson said no, we will have to go through an administrative system. Mr. Olson stated that he prefers to do two at once that is Attorney Orr's recommendation. Alderman Spears stated that will be less attorneys fees. PW 2011-48 -Road Maintenance on Tommy Hughes Way and Saravanos Dr. Update-Ms. Noble said this is a verbal update. She stated that she contacted the marketing manager for Circle K, Terry Johnson. He stated that there is not an agreement that he is aware of that Circle K has with Saravanos to maintain the area. Ms. Noble said the First Midwest Bank has the title to the property now. Alderman Gilson said we were told that Circle K was going to maintain the road because of the agreement between the owners/trust. Mr. Dhuse said at that time it was Shell not Circle K. Ms. Noble said now the bank that owns it. Ms. Noble said that they addressed the pot holes. Alderman Gilson said the public is using that as a road and it is private property, so how is this ever going to get maintained. Mr. Dhuse said it doesn't have to because it is private property like your driveway. Alderman Kot said they could close that off. Ms. Noble stated they are going to do that to parts of it. Mr. Olson stated that the simple answer is this is a property maintenance issue and if it is not kept up, they will be cited. Additional Business: Alderman Kot asked about the leaf pickup. Mr. Dhuse said that the south side was completed Monday morning and they are on the north side at Spring Street. Mr. Dhuse stated if we go any further into the year, we get snow and we can't do it after it snows. It is a planned time for pick up. We don't come around twice, they have to pick them up using bags. Alderman Milschewski asked if we have someone that we contact at the Patch. She said they have the meeting time listed wrong. Alderman Milschewski asked about Mr. Nicholson's property. Ms. Noble said that he has been cited again and he is scheduled for adjudication for December 21 st. There being no additional business the meeting was adjourned at 7:14 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ Minutes EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� 9 _© Public Works ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—January 17, 2012 Meeting and Date: Public Works—2/21/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville,IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday,January 17, 2012 COMMITTEE MEMBERS PRESENT: Alderman George Gilson Alderman Larry Kot Alderman Jackie Milschewski Alderman Diane Teeling OTHER CITY OFFICALS PRESENT: Alderman Carlo Colosimo Mayor Gary Golinski City Administrator, Bart Olson Public Works Director, Eric Dhuse EEI, Brad Sanderson Interim Parks Director, Laura Schraw OTHERS PRESENT: Tony Scott, Kendall County Record Judith Gregg,Windett Ridge Deb Kaiser,Windett Ridge Kathleen Neddo,Windett Ridge Billy McCue, McCue Builders Rose M. Debo, Windett Ridge Charlie Walker,Yorkville Chair Gilson called the meeting to order at 6:00 p.m. Citizens Comments: There were many residents in attendance from Windett Ridge and residents to discuss the Kennedy Road bike trail. Their comments are included in the agenda items. Minutes for Correction or Approval: Minutes from October 18, 2011 and minutes from November 15, 2011 need to be amended and will come back to committee next month for approval. New Business: PW 2012 -02 Subdivision Infrastructure Discussion- Chair Gilson stated that he and Alderman Colosimo attended the Windett Ridge HOA meeting. Chair Gilson stated there were many questions about mowing,bonding,punch lists, and liens. The residents said they want the lien filed ASAP on the mowing issue. The other issue is calling the bonds because Windett Ridge, LLC says they do not have enough money to keep up with the mowing. Chair Gilson stated it is in the residents best interest to go forward on collecting on those bonds. Deb Kyser, a resident of Windett Ridge, stated that she requests the bonds need to be called. Ms. Kyser said she understands the builder is no longer there, but feels that the city has a responsibility to the residents in that subdivision. Ms. Kyser said the subdivision has deteriorated and she understands there is not enough money for everything,but the pond and walking paths etc. could be fixed. Kathy,Windett Ridge, stated the biggest problem in the subdivision is the pond and most of the homes are in that area. Kathy said before the builder left, they were told to fix certain things, so someone dropped the ball. Kathy said for homeowners, it is bad enough the builder left and all of the finger pointing,but the critical things need addressed and it is getting worse. Kathy said the pipes are more exposed and the pond needs addressed with the bond money. Judith Guzy,Windett Ridge, spoke about the natural basin that is caving in and said when they were still building, that basin was named the sickest natural basin in Kendall County. Chair Gilson said he explained in the HOA meeting the city policy and what they had to do to become in compliance with the pond. Chair Gilson said someone needs to be responsible for the pond. Chair Gilson asked the committee to call the bonds before it diminishes further. Alderman Milschewski stated that in 2009 we called bonds in Whispering Meadows and we still have not received anything. Alderman Milschewski asked why do we have these bonds, if we don't get anything. Mr. Olson stated the letter of credit bonding companies have figured out it is cheaper to fight the city, rather than comply. Charlie Walker,Windett Ridge, stated that he attended a Public Works Meeting years ago where the chairman assured him the city was going to call the bonds. Mr. Walker stated that these issues are not new and the city did not secure enough bonds for what the project called for. Mr. Walker said in the past when he spoke with the city, he was told that the bonds, if they were called, could not be used for what we are talking about tonight, and the ponds were not a part of that. Mr. Walker stated that these things should have been addressed five years ago. Mr. Walker asked if the items on the punch list are not completed, who is going to pay for it. Mr. Walker said the city will slap the residents with the bill. Mr. Walker said the city failed the residents and bad deals were made and it will fall on the residents. Mr. Walker said don't repeat these mistakes. Chair Gilson stated that he agrees with Mr. Walker and the city needs to step forward and do something about it. Chair Gilson said the city needs to move forward with calling these bonds. Alderman Colosimo said the fact that there can be problems calling bonds, should not be a reason to not call them. Alderman Colosimo said the city cannot be afraid of litigation. Kathy,Windett Ridge, said the homeowners will not be able to take on a special assessment. Kathy said take the bonds and then the homeowners will make sure that it is maintained. Chair Gilson asked the committee to move this forward to consent to call these bonds complete. PW 2011-52 Windett Ridge Mowing Update-Mr. Olson said that the documents are supposed to be drafted to take to court in the next two weeks. Mr. Olson said after that, there is a 30 day notice and 60 to 90 days to get a court date. Then when the courts decide to hear it is when we finish the lien. Chair Gilson said the city keeps stating they are going to do things in the next two weeks. Chair Gilson said that we have to be accurate and get these liens filed and put at the top of the list. Mr. Walker said that he doesn't understand why there are two standards one for business and one for the average tax payer. Mr. Walker said if that was his property, the city would be on him to get it taken care of. Mr. Walker said there is a difference on how the residents are treated and how the city treats developers and the residents are paying the bills. Alderman Colosimo said there needs to be liens on the lots. Chair Gilson said the liens need to be done before they become insolvent. Mr. Walker said the liens run with the land. Alderman Colosimo said that is exactly the point, when someone wants the land, someone will have to pay. PW 2012-05 Ash Tree Removal in Certain Subdivisions -Mr. Dhuse stated he asked to remove Ash trees in several subdivisions this fall. Mr. Dhuse stated most show signs of emerald ash borer. Mr. Dhuse stated to be proactive, the city would remove all the trees at once. Chair Gilson stated that he has two views on this topic. One is to remove the trees that show infestation, and the second to remove all of the trees. Chair Gilson is concerned the residents need to have communication about this before removal begins, so the city doesn't get complaints. Chair Gilson asked about checking on what other communities are doing about this problem. Mr. Dhuse stated that yes, several states and communities are removing millions of trees to prevent this problem. Alderman Colosimo pointed out these are trees that are in public areas and not private properties. Chair Gilson stated he thinks there should be a mass communication to let the residents know what will be happening and let the residents know that the cost to replace the tree is on them. The suggestion from committee is to put a notice on the residents homes as they pull the trees. Mr. Dhuse stated that if residents are treating the trees, they will leave them. PW 2012-13 Stop Sign Studies for Intersections in Windett Ridge- Mr. Sanderson stated that the city looked at the two intersections requested and both are similar in nature. The intersection of Fairfax Way and Windett Ridge was looked at. Mr. Sanderson said the city follows MUTSD guidelines. He said traffic volume is less than 2,000 vehicles per day, and there is no accident history or sight restrictions at these intersections. Therefore, they are not good candidates for a stop sign. The Sutton Street and Windett Ridge intersection have the same findings. Mr. Sanderson stated stop signs are not used for controlling speed. Alderman Kot asked about the traffic calming devices. Mr. Sanderson said these devices have become more common in the last few years and involve narrowing of streets, adding speed bumps,plantings that can be put in, a variety of different tools can be used to slow traffic down. A resident asked what time of day the intersections were studied. Mr. Sanderson stated there is not a specific time the criteria is standard from experience. The resident stated on Fairfax there is a lot of traffic because this road goes to the Middle School. The resident asked if we can get police to watch before and after school. The resident stated that when snow is plowed the corners are it is difficult to see. Mr. Sanderson stated this is a common problem in many areas in the community. Mr. Olson stated that as a result of this request, the police chief said he will direct some additional forces out there. Chair Gilson asked how a stop sign doesn't control speed. Mr. Sanderson said that it can actually be more dangerous. The committee discussed there are many studies that state the stop signs can be more dangerous. A resident asked about the MUTCD standards and is that what the city follows. The committee agreed that is correct. Alderman Teeling stated that in Bristol Bay there were issues with speeding and the police did step up their patrols. Chair Gilson stated he feels that if the residents want a stop sign they should get it, but that is not how it works. Alderman Milschewski stated that can cause problems with liability if we don't follow their standards. PW 2011-65 Kennedy Road Shared Use Path - ITEP Bike Path Grant-Bill McCue stated in the last month he has talked to a lot of people in Yorkville who have businesses in town and all of them have agreed to raise and donate money to help pay for the path. Mr. McCue said that the YYTF and wrestling, neighbors, friends all have said they would be willing to donate and fund raise. Mr. McCue said that people want the path, but they don't want their taxes going up. Mr. McCue said he holds a fund raiser golf outing each year for his brother that passed away and they have raised over$40,000 each time. Mr. McCue said that he would like to raise the $220,000 for this path so it does not cost the taxpayers. Mr. McCue said that he knows we can get enough support from businesses and residents to make this happen. Mr. McCue said this path will connect several neighborhoods and it will benefit our community. Alderman Kot asked about his number of$220,000 because he said the number is $357,000. Alderman Teeling said there is another grant. Alderman Kot said those are state grants and there is not a guarantee that the city will get those grants. Chair Gilson said the city doesn't have the money, so the city cannot guarantee this project and commit to the path. Chair Gilson stated that if there is a check or payment up front before the city has to commit to it, then he is for it. Alderman Milschewski asked when they are going to begin fund raising. Mr. McCue stated they are still in the process of planning. Alderman Milschewski stated that the city has to commit by the end of this month. Mrs. McCue said they are talking to Nicor to see if they will donate. Mr. McCue said it comes down to raising $25,000 per year along with the golf outing. Mr. McCue said they have a lot of ideas for fund-raising and there is six years to pay for it. Alderman Kot said the big payment is due 2016,which is $157,000. Alderman Kot said his concern is the city says yes and then the economy gets worse and then this goes before a future city council and they are stuck paying that bill. Alderman Kot said that is a lot of money and we can't commit to that. Alderman Teeling stated that the city committed to the Route 71 bike trail. Alderman Teeling said this is the second time the residents stated they want to pay for this trail. The committee said they are not arguing the fact that the residents want this,but the council cannot commit to a project without having the funds. Chair Gilson said the issue is not if we want a path, it is having to secure the funds the city doesn't have. Alderman Colosimo said the argument is not about if people want trails. He stated the taxpayers cannot be the guarantee if you fall short of the goal. If there is a company willing to fund the path up front, he is all for it. The committee agreed that if it is funded up front, they will have the trail. Alderman Teeling stated that we can't take funds from people until this is approved. Alderman Colosimo stated that you can get a commitment for the funds ahead of time, then we pass it and the company funds it. Alderman Kot asked if the date can be extended. Mr. Olson said yes they are flexible, but Mr. Olson stated he is not sure how much extra time will be granted. Alderman Colosimo stated to be clear, he wants a check for$357,000 up front, and then he will vote for it then fundraiser money pays it back. Mr. McCue stated that a personal guarantee means we will get the money. The committee agreed it has to be an up front commitment with legally guaranteed money. Alderman Colosimo stated that for every resident that is for a bike trail, there are just as many residents that do not want them. Chair Gilson said this will come back to the next Public Works Committee Meeting.Alderman Teeling thinks it should go to city council. Mr. Olson said he will place it on the next city council meeting unless we get an extension. Alderman Milschewski asked if we can see what Mr. Olson finds out on an extension. Chair Gilson said it will stay in Public Works Committee. PW 2012-01 Monthly Water Reports for August-November 2011 - Alderman Kot asked about one month being higher than others. Mr. Dhuse stated it was the flushing hydrants. Chair Gilson said this item will move to consent. PW 2012-03 Supplemental Letter of Understanding- Committee agreed to move this item to consent. PW 2012-04 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 -Mr. Olson said the cost is $230,000, but it is not included in any of IDOT's budgets and is probably not high on their list. Therefore, it will be 2017 before this gets constructed and the city would have to put up the money. There was discussion about where the sidewalks and paths would be when this project is complete and can some of the money come from future developers. Mr. Olson stated that is possible, so the commitment could be less than this amount. Chair Gilson stated that if MOT cannot budget for it, why should the City of Yorkville. He stated that when MOT commits to it, then the city will. Alderman Kot said he agrees,but unfortunately this is how MOT operates. Alderman Kot stated that he will support it because this is how it works,but he stated he is not happy about it. There was discussion about what things have to be included in the widening project i.e. lighting,paths etc. Chair Gilson stated that he doesn't support this. Alderman Kot asked if we go along with this letter of understanding, the city is committed to this. Mr. Olson stated yes. Alderman Kot said he would propose putting this item on the city council agenda for a full council vote. Chair Gilson said this item will move forward for discussion in city council. PW 2012-06 Emerald Ash Borer Grant Application -Mr. Olson said this is an informational item. PW 2012 -07 Blackberry Creek Dam Intergovernmental Agreement-Mr. Olson said the agreement is a state project and the state is funding it. Mr. Olson said that YBSD is part of it because it is their land and their bridge, so it is a three way agreement. Mr. Olson said the potential conflict is the city needs a commitment in the agreement that the city will finish the project if for some reason the state doesn't. Mr. Olson said he feels this is a low risk situation for the city and they have the funding on hand and he doesn't see any future issues. Alderman Milschewski asked if they are putting another damn in. Mr. Olson said no. Chair Gilson said if the state is so sure they can complete it, then why do we have to have in the agreement the city is to pay for it if they don't finish it. Chair Gilson said he feels it is a bad agreement. The committee asked if the county can guarantee it. Mr. Olson said we can ask. Alderman Milschewski said why don't we have YBSD guarantee it, since it is their property. The committee agreed to take this item to YBSD and let them commit to it. Alderman Kot asked if YBSD says no does this item come back to us. Mr. Olson said yes. The committee agreed that they would like to have YBSD commit to this. PW 2012-08 Kendall Marketplace Change Order No. 1 -Mr. Sanderson said this takes the quantities that have been completed this far and some minor extras and the net change is a decrease in the amount of$3,420.19. Mr. Sanderson said the remaining item on the contract is the seeding and it will take place in the spring. PW 2012-09 Bristol Bay Unit 5 -Final Acceptance and Bond Reduction -Mr. Sanderson said Pulte came to the city and inquired about the acceptance of Unit 5 of their development. All the punch list work has been completed with the exception of two minor items that need to be done in the spring, so the city is recommending moving forward with acceptance,which comes with bond reductions. This item will be moved to consent. PW 2012-10 Cannonball Trail and Route 47 Intersection Improvement Update-Mr. Sanderson said this related to Kendall Marketplace some bond funds that were obtained to do this is a permitted project through IDOT. It consists of traffic signal and turn lane modifications at this intersection. The Phase H engineering plans were approved and the permit has been extended to May 2012. Mr. Sanderson said once this is approved we can get bids in February and move forward. PW 2012-11 Tree/Bush Trimming on South Side of Fox Street- Chair Gilson said that he had a call from a resident that stated the city did a great job trimming on the north side of Fox. Mr. Dhuse stated that the city has not done the south side yet. PW 2012-12 Road Patching- Chair Gilson said he asked for this to be added because he received an e-mail from a resident about her street. She said she and her husband have lived there 15 years and since that time nothing has ever been done to her roads in her neighborhood. She stated that they pay over$5,000 in real estate taxes. Chair Gilson said that roads need to be a priority. Chair Gilson said he wants to see what the city can do to find money for patching the roads. Mr. Olson said if we don't have a lot of snow, we will have extra money we can use for patch. Alderman Colosimo said that is the number one complaint that he receives from his residents. Alderman Colosimo said the pot holes are horrible. Mr. Olson said we have money budgeted for hot patch. Mr. Dhuse said that the city has done them all over town. Mr. Dhuse said the city picks the worst of the worst to patch. Alderman Kot said this has been going on for years this is nothing new. Chair Gilson said why do we keep trying to channel funds for other things and let the roads go. Alderman Kot said he agrees that roads need to be a priority. Additional Business: Alderman Milschewski asked if there would be a different way to do the leaf pick up. Mr. Dhuse said the way the city is doing it is the quickest way to accomplish it. Mr. Dhuse said the city is going to do the north side first next year. There being no additional business the meeting was adjourned at 9:02 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker CITE Reviewed By: Agenda Item Number J Q � Legal ❑ NB #1 EST i8a� Finance El 1 Engineer ❑ Tracking Number 4 City Administrator ❑ 9 �4 Public Works ` PW 2012-14 Agenda Item Summary Memo Title: Water Department Reports for December 2011 and January 2012 Meeting and Date: Public Works—2/21/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: .��° C,ry United City of Yorkville EST� —; ,ate WATER DEPARTMENT REPORT 4.E `Y��= DECEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FEET FEET GALLONS 3 1335 507 190 0 4 1401 665 574 18,481,000 7 1527 1125 420 3,097,700 8 1384 840 427 47,000 9 1368 861 539 27,833,000 TOTAL 49,458,700 CURRENT MONTH'S PUMPAGE IS 442,100 GALLONS MORE THAN LAST MONTH 8,492,100 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,595,442 GALLONS DAILY MAXIMUM PUMPED: 1,659,000 GALLONS DAILY AVERAGE PER CAPITA USE: 94 GALLONS WATER TREATMENT CHLORINE FED: 1275.3 LBS. CALCULATED CONCENTRATION: 3.23 MG/L FLUORIDE FED: 463 LBS. CALCULATED CONCENTRATION: 0.30 MG/L POLY PHOSPHATE 846 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.98 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 22 NEW CUSTOMERS RESIDENTIAL: 1 COMMERCIAL: 0 IN DUSTRIAL/GOVERNMENTAL: 0 COMMENTS °�T`� United City of Yorkville IM WATER DEPARTMENT REPORT JANUARY 2012 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FEET FEET GALLONS 3 1335 507 190 0 4 1401 665 567 11,949,000 7 1527 1125 420 3,067,200 8 1384 840 470 4,409,000 9 1368 861 552 23,981,000 TOTAL 43,406,200 CURRENT MONTH'S PUMPAGE IS 6,052,500 GALLONS MORE THAN LAST MONTH 2,214,600 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: 1.400,200 GALLONS DAILY MAXIMUM PUMPED: 1,686,400 GALLONS DAILY AVERAGE PER CAPITA USE: 83 GALLONS WATER TREATMENT CHLORINE FED: 1392.3 LBS. CALCULATED CONCENTRATION: 3.8 MG/L FLUORIDE FED: 456.8 LBS. CALCULATED CONCENTRATION: 0.23 MG/L POLY PHOSPHATE 836.7 LBS. CALCULATED CONCENTRATION: 0.81 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY(EXPLAIN) FLOORIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED:11 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 9 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ NB #2 W36 El El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-15 Agenda Item Summary Memo Title: 2012 Parkway Tree Replacement Program Meeting and Date: PW Committee—February 21, 2012 Synopsis: Proposal for the continuation of the program Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Laura Schraw/Eric Dhuse Parks & Rec /PW Name Department Agenda Item Notes: C/). 0 Memorandum EST. To: Public Works Committee From: Laura Schraw, Interim Director of Parks &Recreation � ��� (4 CC: Eric Dhuse, Public Works Director, �� Bart Olson, City Administrator MMAC tV <LE r° Scott Sleezer, Superintendent of Parks Date: February 13, 2012 Subject: Yorkville 50/50 Tree Replacement Program The 50150 Parkway Tree Program information sheet, order form, and tree species information for the 2012 year are attached. Staff is seeking approval to continue the program. The limit of 36 parkway trees remains, as set in previous years' programs,unless recommended by committee to be changed for 2012 due to the large number of ash trees being removed. The 50150 program includes purchase and planting of the tree by the City, with the homeowner reimbursing the City for the cost of the tree. The City's share is in kind including pickup of trees, delivery to homes, JULIE locate, planting, first water, and all Staff time coordinating the project. To help ensure the survival of the tree, all trees except oaks will be planted in the fall. The City will allow the resident to locate the tree at their desired location, but if the location must be adjusted due to utilities, the homeowner will still approve the location prior to planting. United City of Yorkville 50/50 Parkway Tree Program Through the 50150 Parkway Tree Program, the United City of Yorkville shares the cost of planting trees with homeowners. Residents simply choose the tree they want and send in a check for the cost listed on the order form. The City does the rest! The Parkway Tree Program is intended to provide quality shade trees to residents within the City to be planted within the right-of-ways along the streets and corridors throughout the City. The trees are intended to provide shade, screening, wildlife,pollution control, reduction of water runoff, soil erosion control, increased property values, reduced stress, aesthetics, and a sense of well being within the community. This program is open to all residents within City limits. If you are in a development that has not yet been accepted by the City, the developer may still be responsible for your parkway tree replacement. Please contact the number below if you have questions. All trees purchased through the program are required to be planted within the area of the right-of-way in front of or on the sides of the purchaser's property. The right-of-way area available for planting the trees varies depending on the platting of the property and the width of the right-of-way. Generally it is eight to ten feet (8' to 10') from edge of curb to edge of right-of-way. Trees must be located a minimum distance of 50 feet from any other tree in the parkway; not conflict with existing utilities,be at least 20 feet from an overhead light or fire hydrant, and must be 30 feet from any intersection. Each tree will be a minimum of 2.5"in diameter. The City will work with the homeowner to locate the tree. All trees will be purchased for a fall planting except for oak trees, which will be planted the following spring. The tree will be planted, mulched, and watered(once)by the City. After the watering, care is the responsibility of purchaser. No guarantee of viability will be provided. Please make your check payable to the United City of Yorkville. All orders must be received by Friday, September 7, 2012. Please mail checks and completed application to: United City of Yorkville Parkway Tree Program 800 Game Farm Road Yorkville,IL, 60560 If you have any questions,please contact the Laura Schraw at(630) 553-8574 or lschraw@yorkville.il.us. The City's limit for trees sold this year as part of the program is thirty-six (36). This program will continue on an annual basis and planting will occur at the fall of each year. Please see the reverse side for tree selection and form. For tree species photos and descriptions please go to www.yorkville.il.us under Parkway Tree Program. File Order# 2012 - United City of Yorkville 50/50 Parkway Tree Program Order Form Trees must be selected from the 50/50 Parkway Tree Program Tree List. Prices are obtained annually. Name: Address: Phone: Date: Street tree location(if house is on corner lot) Is there an existing tree or stump at this location? (circle one) Yes No (Trees can only be removed due to death, disease, or age. Only unhealthy trees will be removed. If yes is circled removal of the existing tree or stump must be approved by City staff.) Tree selected Cost By signing this agreement I understand that it is my responsibility to ensure the tree's survival by watering the tree after planting. The City will not replace the street tree due to neglect, disease, or damage. If my development has not yet been accepted by the City, I understand that I am replacing this tree at my own cost and will not seek reimbursement from the developer or the City at any future date. Sign here Please make your check payable to the United City of Yorkville. Check is due at time of order. All orders must be received by Friday, September 7, 2012. Please mail checks and completed application to: United City of Yorkville Parkway Tree Program 800 Game Farm Road Yorkville,IL, 60560 Office use only Received by: Date: Tree removal approved: Yes No If yes,indicate size and species: If no,indicate reason: 2012 United City of Yorkville 50/50 Parkway Tree Program Tree List Tree Price Catalpa $165.00 Elm $140.00 Gingko $178.00 Hackberry $133.00 Kentucky Coffeetree $143.00 Linden $157.00 Oak(spring planting) $197.00 Red Maple $108.00 Thornless Honeylocust $142.00 Turkish Filbert $185.00 UNITED CITY OF YORKVILLE 50/50 PARKWAY TREE PROGRAM The trees shown below give general descriptions of the character and habitat of the species.The chosen variety will be based on availability the time the City places the order with the nursery. a Catalpa $165.00 The Northern Catalpa tree has long thing seed pods and showy clustered white bell shaped flowers in the spring. The tree prefers moist,well-drained soils, but can tolerate wet, dry and high pH soils. The fall color is brown-green, ' and the fruit can be messy in the fall. Mature height is 50'- 80'. Elm $140.00 r The broad arching habit of the hybrid elm tree still mimics the classic elm. Dutch Elm Disease resistant, hybrid elms grow to 60' tall and have a nice light yellow to yellow-green , .. , fall color. These trees are susceptible to Japanese Beetles. Al The tree can tolerate wet sites and a range of soil pH. n Varieties: `Valley Forge', `Princeton', `New Harmony', `Homestead', `Morton', `Morton Glossy' Ginkgo $178.00 Ginkgo has fan-shaped leaves and good yellow fall color. Growing to a height of , 50'-80', it can tolerate drought, heat, air pollution and salt. Soil types include dry to s moist, well-drained soils. Female species are not permitted due to the harsh smell of off, their fruit. All species planted will be of a 1 94 variety that is male only. - -- - Varieties: Autumn Gold', `Magyar', or `Princeton Sentry' Common Hackberry $133.00 Hackberry survives best in moist, well-drained soils,but can tolerate wet soils. Tolerant of salt, wind, dry sites, and alkaline soils, this tree adapts well to its environment. Fall color is green-yellow and grows to heights of 50'-90'. Varieties: `Chicagoland', `Windy City' Kentucky Coffeetree $143.00 Kentucky Coffeetree can tolerate dry to moist, well- drained soils, and is salt and drought tolerant. The varieties selected are male only and do not produce seed pods. In the spring the flowers are greenish- white pyramidal spikes and the fall color is yellow- orange. This tree can reach up to 75' feet in height and is a fast grower. Please note these trees look quite spindly with a couple of branches in their first several years,but will eventually fill in to a magnificent tree! Varieties: `Espresso', `Prairie Titan' Linden $157.00 The Linden species like well-drained soils and can tolerant alkaline soils. This tree can be susceptible _ to Japanese Beetle, varieties listed are less apt to Al beetle feeding. They grow to 60'-80' tall, and have r fragrant flowers in early summer. Fall foliage is brown-green. ` Varieties:American, `Silver Shadow , `Sterling' .P+ P Oak $197.00 Bur Oak or Swamp White Oak, Chinquapin. Oak trees are a more sensitive to moving environments, and must be planted in the spring. At maturity, they can reach up to 75' in height. Oaks typically tolerate wet and dry soil, salt, and wind. They can survive in any soil condition, and are slow growing. The fall color ranges from brown-green ;7 to yellow. These trees are planted in the spring to ensure better survival. Oaks have a higher survival rate if they are transplanted in the spring.. Red maple $108.00 f� Maple trees can reach up to 50' in height, and prefer moist, well-drained soils. Fall color is yellow to orange to "` red for Sugar Maples and red for Red Maples. Maples are fast growers. r Varieties: Autumn Flame' Franksred', `October Glory'. `Red Sunset', `Armstrong' Thornless Honeylocust $142.00 Thornless Honeylocust tolerates moist, well-drained soils, drought conditions, and salt. The rounded, open, habit has small compound leaves that provide light shade. Fall color is yellow. Mature height of the species is 40'-70'. Varieties: Skyline', `Shademaster', `Suncole' Turkish Filbert $185.00 a ` Turkish Filbert prefers moist, well-drained soil to dry conditions. r When the tree is young it has a pyramidal shape that gradually changes to an oval shape. The fall color is green-yellow and mature height is 40'-50'. This tree must be watered the first few summers until established, and then it becomes very drought tolerant. CfTy Reviewed By: X06 Legal ❑ Agenda Item Number Finance El NB #3 EST. -� __ti 1838 Engineer ❑ City Administrator 0 : Human Resources ❑ Tracking Number Community Development ❑ pW 2012-16 Police Public Works ❑ Agenda Item Summary Memo Title: WaterSense Resolution Meeting and Date: public Works—February 21, 2012 Synopsis: Resolution to join WaterSense. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: WaterSense Promotional Partnership What is WaterSense? WaterSense is a voluntary, nationally recognized program sponsored by the US EPA that promotes water conservation and efficiency. 1 Similar to the ENERGYSTAR program, there are two main branches of the WaterSense Program. This first is product labeling in which products such as toilets,faucets and showerheads are rated for compliance with WaterSense standards. If compliant,the fixture is then labeled as a WaterSense product.This typically means that the product uses approximately 20% less water than its conventional product. The second branch offers a variety of voluntary partnerships. The promotional partnership is most appropriate for utilities, municipalities, and local units of government.z As the name infers, a promotional partner promotes the use of WaterSense products and water conservation and efficiency in general. The degree to which a utility or municipality"promotes"WaterSense is entirely up to partner and their available resources. The only requirement is that a partner provide an annual report (I page form)of activities. Typical promotion activities include displaying WaterSense logo on website, requiring WaterSense products for any rebate program, participation in Fix-a-Leak Week(March 11-19), or using public information materials provided to partners to communicate water conservation messages to residents. Why become a WaterSense Partner? What are the benefits? It is free and easy to sign up and participate in. The benefits include providing a starting point to launch a public information campaign by providing access to promotional materials like bill inserts, magnet designs, press releases, public service announcements, etc. The program gives your municipality or utility national attention on the WaterSense website and provides a WaterSense logo for outreach materials and the municipal website. WaterSense partners are part of a network with other communities/utilities where they can learn what others are doing in this region and rest of country. Additionally the partnership provides a unifying message for the region and the nation about the importance of water conservation and efficiency. Additional considerations: Because it is FREE and EASY to apply, what is there to lose?The partnership form is 3 pages and takes about 10 minutes to fill out. Confirmation of partnership from USEPA typically takes about two weeks. At that time, a utility or municipality will receive a welcome packet. This packet will contain a password to access the partner's only website which contains a wealth of information including templates (described above) and the WaterSense Partner logo that can be added to a utility/municipal website. CMAP Staff Contact: Amy Talbot: atalbot @cmap.illinois.gov or 312.386.8646 USEPA Staff Contact: Cary McElhinney: McElhinney.Cary @epa.gov or 312.886.4313 1 http://www.epa.gov/WaterSense/index.html 2 http://www.epa.gov/WaterSense/partners/promotional.html RESOLUTION NO. 2012- A RESOLUTION TO BECOME A U.S. EPA WATERSENSE PROMOTIONAL PARTNER WHEREAS, the United City of Yorkville (the "City") is a member of the Northwest Water Planning Alliance (NWPA), a voluntary partnership formed to address the issues of water supply planning and management in northeastern Illinois; and WHEREAS, stewardship of the City's water supply through conservation and efficiency is important to the prosperity of the residents and landowners; and WHEREAS, the United States Environmental Protection Agency (EPA)'s voluntary WaerSense Partnership Program encourages water efficiency by promoting the use of WaterSense labeled products by residents and businesses as well as other water conservation practices to help protect a community's water supply. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, as follows: SECTION 1: The United City of Yorkville wishes to enter into a Promotional Partnership Agreement with the U.S. EPA WaterSense Program at no cost to the City, and hereby authorizes City staff to enter into said agreement. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. CITY CLERK Resolution No.2012- Page 1 CHRIS FUNKHOUSER DIANE TEELING JACKIE MILSCHEWSKI CARLO COLOSIMO LARRY KOT MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR Resolution No.2012- Page 2 OMB Control Number 2040-0272 Approval Expires 06/30/2013 EPA Partnership Agreement: WaterSense Promotional Partners Section l: EPA WaterSenseo Program Goals EPA's WaterSense program aims to use water resources more efficiently to preserve them for future generations and to reduce water and wastewater infrastructure costs by reducing unnecessary water consumption.Through this program,EPA provides reliable information on high-performing,water-efficient products and practices,raises awareness about the importance of water efficiency,ensures water-efficient product performance,helps consumers identify products and servic- es that use less water,promotes innovation in product development,and supports state and local water-efficiency efforts. Section 11: Partnership Pledge As an EPA WaterSense promotional partner, (name of organization),shares EPA's goals as outlined above and is proud to commit to the following activities to further these goals: 1. Educate consumers, residents,businesses,and institutions located in the United States and Canada on the value of water efficiency,the importance of saving water,and the meaning of the WaterSense label. Where feasible,under- take activities and events to achieve mutual WaterSense goals. 2. As appropriate,encourage eligible constituents, members,or affiliates to participate as partners in EPA's WaterSense program. 3. For utilities and governments:On an annual basis, provide data to EPA on promotional activities and incentive programs to assist in determining the impact of the program in promoting labeled products. 4. For applicable trade associations: If asked, provide aggregate data to EPA on market share of WaterSense labeled products and programs in relevant industry.Compile data submitted by members who are also WaterSense part- ners into a summary report to assist EPA in evaluating market trends and the success of the WaterSense program, without disclosing any proprietary information from members. 5. Adhere to all policies and procedures contained in the Program Guidelines. 6. Feature the WaterSense promotional label and partner logo on website and in other promotional materials. 7. Adhere to WaterSense program mark guidelines and ensure that authorized representatives,such as advertising agencies,distributors,and subcontractors,also comply. Help EPA maintain program integrity by alerting EPA to possible misuse(s) of the WaterSense program marks. 8. Grant EPA's WaterSense program permission to include partner's name on a list of participating partners on the WaterSense website, program materials,and announcements. Partners understand that from time to time, EPA will be interested in profiling partner accomplishments in case studies and articles. If selected for such promotion, partners will have the opportunity to provide input and review the final print or Web document before EPA releas- es it to the public. Further,the partner understands that EPA might refer media contacts interested in publicizing water efficiency to partners for information about products and accomplishments. Section 111: EPA WaterSense Program's Commitments to Partners 1. Develop national specifications for water-efficient new homes,products,and programs through an open,public process. 2. Increase awareness of the WaterSense brand by distributing key messages on the benefits of labeled products and programs,and the importance of water efficiency. 3. Provide current EPA WaterSense program news, information,and reference documents (via the program website, WaterSense Helpline,email,or other means), including a listing of labeled products and programs on the website. 4. Provide WaterSense partners with public recognition for their involvement in the program and role in protecting the environment through online listing of partners,special awards, publications,and other efforts. 5. Respond swiftly to partner requests for information or clarification on EPA WaterSense program policies. 6. Provide materials,templates,and program marks for promotional use,consistent with the WaterSense Program Guidelines. 7. Review pre-press promotional items,draft websites, packaging,or other materials that use the WaterSense marks upon request. EPA Form Number 6100-06 Section 1V: General Terms and Disclaimers 1. The partner will not construe,claim,or imply that its participation in the EPA WaterSense program constitutes federal gov- ernment(EPA)approval,acceptance,or endorsement of anything other than the partner's commitment to the program. 2. Nothing in this agreement, in and of itself,obligates the EPA to expend appropriations or to enter into any con- tract,assistance agreement, interagency agreement,or incur other financial obligations that would be inconsistent with Agency budget priorities.The partner agrees not to submit a claim for compensation for services rendered to EPA or any federal agency in connection with any activities it carries out in furtherance of this agreement. 3. The partner and the EPA WaterSense program will assume good faith as a general principle for resolving conflict and will seek to resolve all matters informally,so as to preserve maximum public confidence in the program. 4. No building,facility,or structure will be WaterSense labeled as a result of this agreement.If additional WaterSense part- ner categories become available,affected organizations will be asked to reapply for partnership in the new category. 5. Failure to comply with any of the terms of this partnership agreement can result in its termination and cessation of access to the benefits of the program, including use of the program marks. 6. The EPA WaterSense program will actively pursue resolution of noncompliance related to the use of the program marks. 7. Both parties concur that this agreement is wholly voluntary and may be terminated by either party at any time,and for any reason,with no penalty.Termination will begin effective immediately upon written notice to or from the EPA WaterSense program. Upon termination of this agreement,partners agree to remove program marks in a timely manner,consistent with the WaterSense program mark guidelines. To be completed by partner Authorized Partner Representative' (printed name): Title: Email: Signature: Date: Organization Name: Number of employees: Organization Type (choose one):❑ Nongovernmental Organization ❑ Utility ❑ Local Government ❑State Government ❑ Trade Association ❑ Home Builders Association Industry/SIC/NAICS code: Population served2: Water District, if applicable: Primary Contact:Dr./Mr./Mrs./Ms. Title: Dept.: Email: Address: City/State/ZIP: Website: Telephone: Alternate Telephone: How did you find out about this program? ❑ Website ❑ Referral, Name: • Periodical: ❑ Workshop,Sponsor: • Mailing: ❑ EPA Region: ❑ Other: To be completed by EPA Authorized EPA Representative(printed name): Sheila E. Frace Title: Director, Municipal Support Division Email: watersense @epa.gov Signature: Date: 1 The authorized partner representative should be a person in the organization with signing authority(e.g.,vice president). z Please indicate the total residential population served rather than the number of hookups. EPA Form Number 6100-06 Submit the Partnership Agreement (rewriteable PDF) to WaterSense via: Fax:(703)841-1440 Mail:WaterSense,c/o ERG,2300 Wilson Blvd,Suite 350,Arlington,VA 22201 Electronically:If you have Adobe Acrobat,you can complete the form electronically and email it to:waterSense @epa.gov. Please contact the WaterSense Helpline at (866)WTR-SENSE (987-7367) if you have any questions about eligibility, partnership,or for general program inquiries. After signing, EPA will send partners an executed copy of this agreement. The public reporting and record keeping burden for this collection of information is estimated to average 8 hours per response. Send comments on the Agency's need for this information,the accuracy of the provided burden estimates,and any suggested methods for minimizing respondent burden,including through the use of auto- mated collection techniques to the Director,Collection Strategies Division,U.S.Environmental Protection Agency(2822T),1200 Pennsylvania Ave.,NW,Washington,D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed Partnership Agreement to this address. EPA Form Number 6100-06 Reviewed By: Agenda Item Number 4 ' �► Legal ❑ NB #4 Finance ❑ EST. -�` _ ti 1s36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ PW 2012-17 ALE Agenda Item Summary Memo Title: MFT bulls rock salt Meeting and Date: PW committee February 21, 2012 Synopsis: Overview of current and future salt purchases. Proposed agreement with KCHD for salt storage. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Positive Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: C/p�0% Memorandum To: Public Works Committee �r 1836 From: Eric Dhuse, Director of Public Works .t I T, y CC : Bart Olson, Administrator 9 p Date: February 9, 2012 <CE,:` Subject: MFT Bulk Rock Salt Each year the City Council approves a General Maintenance resolution approving the use of MFT dollars for certain maintenance items. This year the council approved $ 192,000.00 for the purchase of 2400 tons of bulk rock salt at an estimated $80/ton. This number was determined from past usage and pricing. Of the 2400 tons ordered, the City must take delivery of a minimum of 80% of the contracted amount which would be 1920 tons. Thankfully the bid for salt for this year was actually $65 .24/ton which means that potentially we may only spend $ 125 ,260.80 on salt this year if we only take the minimum required purchase, which I am confident will be the case. This could equate to a potential savings of $66,739.20 which would remain in our MFT fund as an un-obligated balance. Currently we have purchased 1100 tons of salt for this fiscal year leaving us a balance of 820 tons to purchase. Of the 1100 tons, we have approximately 500 tons of salt in our possession to use immediately. I believe that we will use that salt before this winter season is over, but we need to be aware that we may have upwards of 1300 tons of salt that will need to be stored over the summer. The 500 tons we have on hand completely fills our storage area and leaves us no room for our summer supplies such as dirt, mulch, Turface, clay, or any other item that we need to keep dry. To alleviate the storage problem and keep our salt dry, I would recommend that we use some of the money that will be saved and "buy in" to the Kendall County Highway Department salt storage facility. I have attached a copy of the proposal for your consideration. In essence we would be guaranteed up to 1000 tons of storage for life for bulk rock salt. For this, we would pay the County $ 15,000 per year for 3 years. With our limited capital resources, space and other needs that far outweigh a new building I believe this to be a very cost effective solution for years to come. If this is approved, it also gives us an option to bid out for salt during the off peak times of the year which may lead to much better pricing which will save us even more money in the long run. I would ask that this be placed on the February 21 , 2012 Public Works Committee agenda for discussion. If you have any questions, please let me know. Salt Use Secnarios 2 Year Savings Scenario - FY 2012 minimum order of 1920 tons purchased 1000 tons used savings from minimum order $662739.00 and low bid price payment to KCHD $15,000.00 Balance at end of FY 2012 $51 ,739.00 Savings from ordering 1000 less $652240.00 tons for FY 2013 Payment to KCHD $15,000.00 Balance at end of FY 13 $101 ,979.00 Payment to KCHD (final) $15,000.00 Final Balance $86,979.00 AN INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY AND CITY OF YORKVILLE CONCERNING THE STORAGE OF BULK ROCK SALT This Agreement is made and entered into this day of 20 , by and between THE COUNTY OF KENDALL, and CITY OF YORKVILLE, a municipal corporation. WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are public agencies as contemplated by the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and WHEREAS, THE COUNTY OF KENDALL is constructing a facility located at 6780 Route 47, Yorkville, IL (hereinafter "the Facility") designed to accommodate the storage of bulk rock salt for highway application; and WHEREAS, CITY OF YORKVILLE is desirous of utilizing the Facility for the purposes of storing rock salt; and WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are authorized to enter into this Agreement by Article VII, Section 10 of the Constitution of the State of Illinois and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.). NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth herein and in the spirit of intergovernmental cooperation, the parties agree as follows: 1 . The above recitals are incorporated herein by reference and fully made a part of this Agreement. 2. CITY OF YORKVILLE shall be allowed to store up to 1000 tons of bulk rock salt at the Facility beginning November 1 , 2010 and thereafter. 3 . CITY OF YORKVILLE shall pay to KENDALL COUNTY a non-refundable fee of $45,000 for the purpose of storing 1 ,000 tons of bulk rock salt; payable in 3 equal installments, with the first $ 15,000 due on or before October 31 , 2011 and the remaining 2 installments due in successive years on or before Qrtiabt 31 2012 and October 31 , 2013. 4. Nothing shall prevent the CITY OF YORKVILLE and KENDALL COUNTY from entering into future agreements to increase the tonnage of bulk rock salt stored at the Facility by CITY OF YORKVILLE. KENDALL COUNTY agrees that the price for future storage will remain at $45/ton for the life of this Agreement. 5 . CITY OF YORKVILLE shall additionally pay an annual maintenance fee of $250 to THE COUNTY OF KENDALL, payable on or before January I51 of each and every year this Agreement is in full force and effect 6. CITY OF YORKVILLE shall retain ownership of all bulk rock salt that they store at the Facility as long as this Agreement is in full force and effect. 7. THE COUNTY OF KENDALL shall provide an accurate accounting of all bulk rock salt stored at the Facility and shall provide each agency storing salt with an annual report detailing all deliveries and pickups made by each agency during each calendar year. Said repot shall be delivered to CITY OF YORKVILLE within 30 days after the end of each calendar year. 8. Only untreated bulk rock salt shall be stored at the Facility. The Kendall County Engineer shall determine the definition of "untreated" and reserves the right to refuse storage at the Facility of any rock salt deemed to be not fit or suitable for storage in the Facility at the sole discretion of the Kendall County Engineer. 9. Bulk rock salt may be picked up or delivered during regular business hours from 7:30 AM to 4:00 PM or at any other time approved by the Kendall County Highway Department. 10. This Agreement may be terminated at any time by mutual agreement of both parties. All fees paid by CITY OF YORKVILLE to THE COUNTY OF KENDALL under the terms of this Agreement shall be non-refundable. 11 . Bulk rock salt that is owned and stored by CITY OF YORKVILLE at this facility shall be removed within 30 business days after termination of this Agreement. Salt that remains after this 30 day period shall be deemed abandoned and shall become the property of THE COUNTY OF KENDALL. 12. The party signing this Agreement on behalf of CITY OF YORKVILLE represents and warrants to THE COUNTY OF KENDALL that they have the authority to enter into and execute this agreement by and on behalf of CITY OF YORKVILLE. 13 . CITY OF YORKVILLE agrees it will defend, indemnify and hold harmless THE COUNTY OF KENDALL, it's Departments, officers and employees against any and all liability, loss, costs, damages and expenses (including attorney' s fees) which the COUNTY OF KENDALL, it's Departments, officers or employees may hereafter sustain, incur, or be required to pay arising out of CITY OF YORKVILLE, its employees or agents actions arising under this Agreement. 14. This Agreement may not be assigned or transferred to any other party without the express written consent of THE COUNTY OF KENDALL. 15 . This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties and may not be amended or modified except with the written consent of both parties. 16. Pursuant to 55 ILCS 5/5- 1049.2 this Agreement shall run for a period of 99 years from the date of last signature below. Valerie Burd Date Mayor of Yorkville Anne Vickery Date Kendall County Board Chair I, Debbie Gillette, County Clerk in and for Kendall County, in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of an Intergovernmental Agreement approved by the Kendall County Board, at its regularly scheduled meeting in Yorkville, Illinois, on the day of A.D. 2010. Debbie Gillette — County Clerk (Seal ) 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #5 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-18 Agenda Item Summary Memo Title: Rush-Copley Phase IA and Storm Retrofits—Letter of Credit Reduction/Acceptance Meeting and Date: Public Works—February, 21 2012 Synopsis: Discussion Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. r E To: Bart Olson, City Administrator ESE `� `� leas From: Brad Sanderson, EEI .� CC: Eric Dhuse, Director of Public Works p Krysti Barksdale-Noble, Community Dev. Dir. <LE�w�`? Lisa Pickering, Deputy City Clerk Date: January 27, 2012 Subject: Rush-Copley—Phase I & Storm Retrofits Attached please find a request from Cemcon, Ltd. to split the previously established letter of credit(LOC) for the Phase lA & Stonn Retrofit Improvements for the Rush-Copley development into two separate LOC's (1 - Phase ]A Improvements; 2 - Phase 1 Storm Sewer Retrofits). In addition, Cemcon, Ltd. has requested that the Phase IA Improvements be accepted and the corresponding LOC be reduced. Cemcon, Ltd. has also requested that the corresponding LOC for the Phase 1 Storm Sewer Retrofits be reduced. At this time, we recommend that the previously established LOC be reduced and split into two separate LOC's. The current value of the LOC is$243,257.38 for the Phase IA & Storm Retrofit Improvements. The reduction value will be $121,677.03 and the new amount will be $121,580.35. The amount of the reduction is based upon the value of improvements that have been completed to date in relation to the existing LOC.The new LOC amount for the Phase IA improvements shall be $35,822.83 and the new LOC amount for the Phase 1 Storm Sewer Retrofits shall be $85,757.52. In addition, we recommend the acceptance of the Rush Copley Phase IA Improvements. All outstanding punchlist items for the Rush Copley Phase lA are complete. Attached, please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements for water main and sanitary sewer as described in the Bill of Sale be accepted for owner-ship and maintenance by the City. Corresponding to final acceptance is a LOC reduction to 10% of the value of the public improvements (see above and attached spreadsheet). The LOC would remain in place during the one-year warranty period. Please refer to the attachments for details. Please note that the correct amounts appear on our spreadsheets. Per Resolution 2004-52, the City Council is to accept the improvements by resolution after the City Engineer and Director of Public Works have made recommendations on the development. The above letter of credits will be used as the ten percent (10%) maintenance bond required to be in place for one year after acceptance. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. City of Yorkville 27-Jan-12 Letter of Credit/Bond Reduction Subdivision: Rush Copley Phase 1A Date of original bond/LOC: Au,g-08 Reduction No. 1 ENR-CC Index for date of original bond/LOC: 8362 Bond/LOC No. Current ENR-CC Index: 9176 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain item Eng. Est. for LOC/Bond Prior to Reduction to Reduction No.1 Reduction No.1 after Red. No.1 Mass Earthwork $43,620.00 $47,982.00 $9,046.38 $43,620.00 $4,259.76 $4,786.62 Erosion Control $32,587.00 $35,845.70 $21,964.27 $32,587.00 $18,388.35 $3,575.92 Sanitary Sewer $88,393.00 $97,232.30 $18,331.88 $88,393.00 $8,632.12 $9,699.76 Watermain $161,850.00 $178.035.00 $33,566.16 $161,850.00 $15,805.63 $17,760.53 Totals $326,450.00 $359,095.00 $82,908.69 $326,450.00 $47,085.86 $35,822.83 Notes: a) LOC/Bond amt, to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10%at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record-Construction Cost Index d) Manual input required for cells highlighted in yellow. City of Yorkville 27-Jan-12 Letter of Credit/Bond Reduction Subdivision: Rush Copley Phase 1 Storm Retrofits Date of original bond/LOC: Aug-08 Reduction No. 1 ENR-CC Index for date of original bond/LOC 8362 Bond/LOC No. Current ENR-CC Index: 9176 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Prior to Reduction No.1 to Reduction No 1 Reduction No.1 after Red No.1 Storm Retrofits: $89,638.40 Basin No. 3 Excavation $60,560.00 $69,077.65 $60,560.00 $69,077.65 $0.00 Excavate bioswale Basin Nos. 1 &2 $20,930.00 $14,107.23 $20,930.00 $9,513.74 $4,593.49 Landscape bioswale Basin Nos. 1 &2 $53,240.00 $60,728.11 $0.00 -$3,536.81 $64,264.92 Low head field tile connection $2,250.00 $466.63 $2,250.00 $466.63 $0.00 Wetland Maintenance/Monitorincs $14,000.00 $15,9%07 0.00 -$930.05 $16,899.12 Totals $150,980.00 $89,638.40 $160,348.69 $83,74000 $74,591.17 $85,75752 Notes: a) LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10%at final acceptance. c) LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d) Manual input required for cells highlighted in yellow. CEMCON, LTD. CONSMING ENGINEERS,LAND SURVEYORS&PLANNERS - February 7, 2012 Mr. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Rush-Copley Healthcare Center Phase 1A— Final Acceptance of Public Improvements and Letter of Credit Reduction Request No. 2 741.001 Task 00770 Dear Krysti: In furtherance of our discussions, we are hereby requesting on behalf of Rush-Copley final acceptance of the public improvement constructed in the Healthcare Center Phase 1A. Attached are LOC Reduction Request No. 2 and a Bill of Sale with an Exhibit B itemizing these public improvements. A new letter of credit will be posted in the amount of $35,822.83 to replace the existing letter of credit during the one-year warranty period. By copy of the Bill of Sale to Rush- Copley, we are directing it to be executed and delivered to you for further processing- Record Drawings were previously submitted for Phase 1A. A separate letter of credit will be posted for the Phase 1 Stormwater System Retrofits. Sincerely, CTCON, Ltd. Randall W. Bus CEO RWB/sv cc: Frank Ferguson, Rush-Copley Kirk Kruse, Rush-Copley Sean Mikos, EEI H 1741lX)VLET r5RSt02-72-12 Hwksdale-Noble @ Yorkville rush Ccpley-Letlor of Poo kmprav Cr€ 4 Red Req No 2 doc 2280 White Oak Circle,Suite 100 • Aurora,Illinois 60502-9675 Thane:630.862.2100 Fax:63U62.2199 A`ebsite: wwWXeme0n.c0tn CITY OF YORKVILLE February 6, 2012 LETTER OF CREDIPBOND REDUCTION Subdivision Rush-Copley Phase 1A Date of Original Bond LOG: Aug-08 Reduction: No.2 ENR-CC Index for date of original bond/LOC: 8362 Bond/L.O.C. No. Current ENR-CC Index: 9176 LOC/Bond Amount LOC/Bond Amount Amount Prior to Complete Prior Amount of to Remain After Approved Original Amount for Reduction to Reduction No. Reduction Reduction Item Engineer's Estimate LOC/Bond No. 2 2 No.2 No.2 (b)&(c) Mass Earthwork $ 43,620.00 $ 47,982.00 $ 9,046.38 $ 43,620.00 $ 4,259.76 $ 4,786.62 Erosion Control $ 32,587.00 $ 35,845.70 $ 21,964.27 $ 32,587.00 $ 18,388.35 $ 3,575.92 Sanitary Sewer $ 88,393.00 $ 97,232.30 $ 18,331.88 $ 88,393.00 $ 8,632.12 $ 9,699.76 Watermain $ 161,850.00 $ 178,035.00 $ 33,566.16 $ 161,850.00 $ 15,805.63 $ 17,760.53 Totals $ 326,450.00 $ 359,095.00 $ 82,908.69 $ 326,450.00 $ 47,085.86 $ 35,822.83 (b)&(c) Notes: a.) LOG/Bond amount to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b.) LOC/Bond reduced to 10% of final acceptance. c.) LOC/Bond amt. to remain is updated based on Engineering News Record - Construction Cost Index d.) Manual input required for cells highlighted in yellow. 62.07-12 LETTER CAP CREDIT RVOUCTION-REOUEST NO 2 Paris 5A Pubw ttsw%, LOC#30100D548 CEMCON, LTD. CONSULTING ENGINEERS,LAND SURVEYORS&PLANNERS February 6, 2012 Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Rush-Copley Healthcare Center Phase I Stormwater Management System Retrofits 903.667 Task 00770 Dear Krysti: Attached is Letter of Credit Reduction Request No. 2 for the Phase I Stormwater Management System Retrofits at the Rush-Copley Healthcare Center. Subject to approval by the City, a new letter of credit will be posted in the amount of $85,757.52 to replace the previous letter of credit that was consolidated with the Phase IA public improvements. The Phase 1A public improvements are fully completed and eligible for final acceptance (see separate correspondence). Sincerely, CEM;CON, Ltd. tandall W. Bus CEO RWB:af Enc. Cc: Frank Ferguson, Rush-Copley Kirk Kruse, Rush-Copley Sean Mikos, EEI H W036671LETTERS102-06.12 Barkedale•Noble @ Yorkvale-Stamwaler Management System Rebohts doe 2280 White CAA Circle,Smite 100 • Aurora,Illinois 60502-9675 Phone:630,862.`?100 Fax: 630.862,2199 Website: www,cemcon.com CITY OF YORKVILLE February 6,2012 LETTER OF CREDIT/BOND REDUCTION Subdivision Rush-Copley Phase 1 Stormwater Date of Original Bond LOC: Aug-08 Management System Retrofits Reduction: No. 2 ENR-CC Index for date of original bond/LOC: 8362 Bond/L.O.C. No. Current ENR-CC Index: 9176 LOC/Bond Amount LOC/Bond Amount Amount Prior to Complete Prior Amount of to Remain After Approved Original Amount for Reduction to Reduction No. Reduction Reduction Item Engineer's Estimate LOC/Bond No.2 2 No. 2 No. 2 Storm Retrofits: $ 89,638.40 Basin No. 3 Excavation $ 60,560.00 $ 69,077.65 $ 60,560.00 $ 69,077.65 $ - Excavation bioswale Basin No.'s 1 &2 $ 20,930.00 $ 14,107.23 $ 20,930.00 $ 9,513.74 $ 4,593.49 _ _ Landscape bioswale Basin $ 53,240.00 $ 60,728.11 - $ (3,536.81) $ 64,264.92 No.'s 1 8 2 Low head field tile $ 2,250.00 $ 466.63 $ 2,250.00 $ 466.63 connection - Wetland $ 14,000.00 $ 15,969.07 - $ (930.05) $ 16,899.12 Maintenance/Monitoring Totals $ 150,980.00 $ 89,638.40 $ 160,348.69 $ 83,740.00 $ 74,591.17 $ 85,757.52 Notes: a.) LOC/Bond amount to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b.) LOC/Bond reduced to 10%of final acceptance. c.) LOC/Bond amt. to remain is updated based on Engineering News Record -Construction Cost Index d.) Manual input required for cells highlighted in yellow. 02-M12 LETTER OF CREMT REDtPC7 ON-REQUEST NO 2 Ph&,w 5 51mm R8t10fa18 LOC OMIDO054S CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST PUBLIC IMPROVEMENTS PROJECT: RUSH-COPLEY HEALTHCARE CENTER-PHASE 1A-PUBLIC IMPROVEMENTS YORKVILLE JOB NO.: 741.001 DATE: AUGUST 5,2008 BASED ON AUGUST 5, 2008 PLANS APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT i. MASS EARTHWORK&GRADING IMPROVEMENTS 1 Topsoil Excavation (Stockpile) 1,080 C.Y. $ 2.50 $ 2,700.00 2 Earth Excavation-Phase 11 (to Embankment) 11,300 C.Y. 3.00 33,900.00 3 Topsoil Placement& Fine Grading 1,080 C.Y. 6.50 7,020.00 Sub-Total Mass Earthwork&Grading Improvements $ 43,620.00 II. EROSION AND SEDIMENTATION CONTROL IMPROVEMENTS 1 Silt Fence w/Maintenance 3,679 L.F. $ 3.00 $ 11,037.00 2 Class 2A Seed, Fertilizer& Mulch 3.4 AC. 3,200.00 10,880.00 3 Dandy Bag Insert w/Maintenance 24 EA 275.00 6,600.00 4 Reinforced Inlet Protectors w/Maintenance 2 EA. 175.00 350.00 5 Riprap w/Geotextile Fabric 24 S.Y. 30.00 720.00 6 Construction Entrance w/Maintenance 1 EA. 3,000.00 3,000.00 Sub-Total Erosion and Sedimentation Control Improvements $ 32,587.00 III. SANITARY SEWER MAIN &SERVICE IMPROVEMENTS 1 Sanitary Sewer Service, 6"PVC SDR 26 218 L.F. $ 26.00 $ 5,668.00 2 Sanitary Sewer Main, 8"PVC SDR 26 265 L.F. 30.00 7,950.00 3 Sanitary Sewer Main, 15" PVC SDR 26 517 L.F. 35.00 18,095.00 4 Sanitary Sewer Main, 15" PVC SDR 21 325 L.F. 38.00 12,350.00 4 Sanitary M.H., 4' Dia w/Ty. 1 Fr&SS Lid 5 EA. 2,000.00 10,000.00 5 Drop Connection (to Existing MH) 1 EA. 3,000,00 3,000.00 6 Trench Backfill 945 C.Y. 28.00 26,460.00 7 Internal Televising 1,107 L.F. 4.40 4,870.80 Sub-Total Sanitary Sewer Main&Service Improvements $ 88,393.80 H'.\741001\ENGINEER\ 08-05-08 PHASE 1A.EOPCC.zIs Public Improvements PAGE' CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST PUBLIC IMPROVEMENTS PROJECT: RUSH-COPLEY HEALTHCARE CENTER-PHASE 1A-PUBLIC IMPROVEMENTS YORKVILLE JOB NO.: 741.001 DATE: AUGUST 5,2008 BASED ON AUGUST 5,2008 PLANS APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT IV, WATER MAIN &WATER SERVICE IMPROVEMENTS 1 DIWM 8", Cl. 52 w/Polyethylene Wrap 563 L.F. $ 34.00 $ 19,142.00 2 DIWM 12", Cl. 52 w/Polyethylene Wrap 389 L.F. 42.00 16,338.00 3 DIWM 16", Cl, 52 w/Polyethylene Wrap 290 L F. 50.00 14,500.00 4 8"Valve&Vault 4' Dia. 2 EA. 3,00000 6,000.00 5 12"Valve&Vault 5' Dia. 2 EA. 3,800.00 7,600.00 6 16"Valve&Vault 5' Dia. 1 EA. 4,600.00 4,600.00 7 16"Valve, American Flow Control Series 2500 Resilient Wedge Gate Valve in 6'Dia.Vault 1 EA. 4,950.00 4,950.00 7 Hydrant w/Aux. Valve 3 EA. 2,600.00 7,800.00 8 Trench Backfill 2,890 C.Y. 28.00 80,920.00 Sub-Total Water Main&Water Service Improvements $ 161,850.00 H37410011ENGINEEM 08-05.08 PHASE IA-EOPCC.z[s Public Improvements PAGE_ CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST PUBLIC IMPROVEMENTS PROJECT: RUSH-COPLEY HEALTHCARE CENTER-PHASE 1A-PUBLIC IMPROVEMENTS YORKVILLE JOB NO.: 741.001 DATE: AUGUST 5,2008 BASED ON AUGUST 5, 2008 PLANS APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT SUMMARY I. MASS EARTHWORK&GRADING IMPROVEMENTS $ 43,620.00 II. EROSION AND SEDIMENTATION CONTROL IMPROVEMENTS $ 32,587.00 Ill. SANITARY SEWER MAIN &SERVICE IMPROVEMENTS $ 88,393.80 IV. WATER MAIN &WATER SERVICE IMPROVEMENTS $ 161,850.00 TOTAL PHASE II PUBLIC IMPROVEMENTS $ 326,500.00 PROFESSIONAL ENGINEER'S CERTIFICATION STATE OF ILLINOIS ) COUNTY OF DUPAGE) I,TIMOTHY D.WYMAN, C 1y EP PROFESSIONAL ENGINEER OF ILLLINOIS,HEREBY CERTIFY THAT THIS TECHNII(ZN WAS'PRP.ARED ON BEHALF OF RUSH-COPLEY HEALTHCARE CENTER BY CEMCON,LT Y PERSONAL'DIRECTION. wv ( �ac9 062-0*DATED THIS �; ' AD.,2008 - I { � ILLINOI LICENS JO L Gy�t 2-0049752 MY LICENSE EXPIR OIV F I� , PROFESSIONAL DESIGN FIRM LI� S'E NO.184.002937,EXPIRES APRIL 30,2009 NOTE: UNLESS THIS DOCUMENT BEARS THE ORIGINAL SIGNATURE AND IMPRESSED SEAL OF THE DESIGN PROFESSIONAL ENGINEER,IT IS NOT A VALID TECHNICAL SUBMISSION. H\741001\ENGINEER\ 0805-08 PHASE 1A-EOPCC.xls Public Improvements PAGE BILL OF SALE Seller, Rush-Copley, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Rush Copley Phase I Improvements, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of , 20_. Subscribed and Sworn to before me this day of , 20 . Notary Public 1 Page 1 of 1 Exhibit A Rush Copley Phase 1A Improvements Utilities DIWM 8" CL 52 563 LF DIWM 12" CL 52 389 LF DIWM 16" CL 52 290 LF 8" Valve in 4' Dia. Vault 2 EA 12" Valve in 5' Dia. Vault 2 EA 16" Valve in 5' Dia. Vault 1 EA 16" Valve in 6' Dia. Vault 1 EA Fire Hydrant with Aux Valve in Valve Box 3 EA Sanitary Sewer Service, 6" PVC 218 LF Sanitary Sewer Main, 8" PVC 265 LF Sanitary Sewer Main, 15" PVC 842 LF Sanitary MH 4' Dia w/Ty 1 Fr & SS Lid 5 EA VETERNANS PARKWAY - - 0 100' 200' SCALE FEET LEGEND SANITARY SEWER STORM SEWER WATER MAIN PHASE 1A _ J0_ ST c I v w In 0 F U O I I O y m a 3 3 COPYRIGHT O 2012 ENGINEERING ENTERPRISES,INC. UNITED CITY OF YORKVILLE RUSH-COPLEY PHASE 1A EXHIBIT B DATE: FEBRUARY 2012 a Engineering Ente rises,Inc. CONSULTING ENGINEERS PROJECT NO: Y01147,N 52 Wheeler Road KENDALL COUNTY, ILLINOIS YORKVILLE, ILLINOIS FILE: Y01147-LOCATION Sugar Grove, IP'nois 60554 SHEET OF 630.466.6700 /www.eelweb.com NO. DATE REVISIONS 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #6 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-19 Agenda Item Summary Memo Title: Kendall Marketplace Improvements—Change Order#2 Meeting and Date: Public Works—February 21, 2012 Synopsis: Discussion Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. 0 Memorandum To : Bart Olson, City Administrator EST ~f = = ` '836 From: Brad Sanderson, EEI Laura Schraw, Interim Director of Parks & Recreation Jlfi CC : Eric Dhuse, Director of Public Works `.� Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date : . February 9, 2012 j The City has contracted with Wilkinson Excavating, Inc. to complete the improvements to the Kendall Marketplace subdivision. i Attached please find Change Order No . 2 which notates the additions of re-grading the park site to the newly proposed grading plan. The Contractor completed the grading of the park site to the original grades shown in the subdivision plan set. City staff requested, prior to the Contractor seeding the site, if the site could be altered in order to make it suitable for a safe playable baseball field. The Contractor has held off on seeding until the spring so that the City Council can review and potentially approve a change order to complete the work. In addition, a sled hill was designed to be built with any excess material generated from the grading of the baseball field. (See attached plans.) c The original park design for this site included a baseball field. Typically Staff works with a developer as they get closer to completing our park site to re-grade the site to make it suitable for the proposed use and the City typically takes acceptance of the property earlier due to this cooperation. Due to there being no developer at this time, City Staff is requesting that we make the alterations to a baseball field prior to seeding. If the changes are not made at this time, the . established grass will be destroyed when we do re-grade the site in the future for a baseball field. The Contractor has provided a cost to complete the grading of the baseball diamond in the amount of $20,000 (please see attached proposal) . This would be funded by the monies from the r LOC that was with this development. I Please place Change Order No. 2 for the Kendall Marketplace Improvements on the Public Works Committee agenda of February 21 , 2012 for consideration. F f G 4 L p� 5 ¢f¢ E B b j� I , F e i s CHANGE ORDER Order No. 2 Date : January 20, 2012 I Agreement Date : September 30 , 2011 NAME OF PROJECT: Kendall Marketplace Improvements i OWNER: United City of Yorkville i 4 CONTRACTOR : Wilkinson Excavating i The following changes are hereby made to the CONTRACT DOCUMENTS : j 1 ) Addition for Regrading of Park Site 1 Lump Sum @ $20, 000 . 00 $207000. 00 Change of CONTRACT PRICE : Original CONTRACT PRICE : $ 87 , 041 . 50 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 83, 621 . 31 The CONTRACT PRICE due to this CHANGE ORDER will be (increased)(deGreased) by: $ 20 , 000 . 00 The new CONTRACT PRICE including this CHANGE ORDER will be $ 103, 621 . 31 f I Justification : t 1 ) The Contractor completed the grading of the park site to the grades shown in the original grades shown subdivision plan set. City staff then decided to alter the grading plan in order s to facilitate a softball diamond . In addition , a sled hill was requested to be built with any G excess material generated from the grading of the softball diamond . i Change to CONTRACT TIME : The contract time is increased/desfeased by Odays . Requested by : Wilkinson Excavating Recommended by: Engineering Enterprises , Inc. i Accepted by: United City of Yorkville I I g \\milkyway\EEI_Storage\Docs\Public\Yorkville\2011 \YO1131 -D Kendall Marketplace Improvements\Docs\Contracts\Change Order 3 2.doc s i I �oa�a�oa �cc�ana�a© 725 E LaSalle ST Somonauk, IL 60552 815498-9733 Dec 29 2011 E i City of Yorkville I i i We propose to furnish labor and materials for the following work at Kendall Marketplace t 4 Mobilization, Strip topsoil, Cut and Fill site to proposed contours, respread topsoil, as per j grading revisions, Layout of our own work with GPS, Owner must provide cad file and 5 points of control. j E Price does not include spoil removal Site to balance r E Price based on 4000 CY @ 5 . 00 I I t t Our base bid price for performing this work is amount $20000.00 f F 4 i E. Sincerely, i t Jeff Wilkinson President E F F c f t p4 C p� w CATCH BASIN O RIM = 638.97 \ bp CATCH IN O 3D� 60' RIM = 9.19 —644- / SCALE FEET - - - -644 - - - ' �j/ — _ — --_ � � ._ -640— � \ ' — — / — — .050 639. 2 / - - - GR — . 643 - - - - - - - �� - - � / � _ CATCH- s42 - - — ' / / RM 639.05 D EARN VOLUME - - _641' — /i 0 ( G 63 30 / / / j CUT 3922.87 CY 641 FlL 3926.11 CY — 640- 0 TOTAL 3.24 CY (FILL) 0 CAT = 6 SIN — — - - - - - / _ _ 1642- / 38.580 j GR 638.450 / GR I .050 GR / 9.920 / GR '640 GR 8.450 ro 1' £ . STORM MH k / 637.620 / / RIM = 636.68 / GR / / / I / / f I / 1 ' x I 1 N 1 i N I I i � l I \ CATCH BASIN RIM = 634.35 -' t U a ` I m \ H Y \ r E � f n x y m ® £ ro 3 i , 0 3 'r n E 0 & COPYRIGHT ® 2011 ENGINEERING ENTERPRISES INC. Engineering Enterprises, Inc. UNITED CITY OF YORKVILLE KENDALL MARKETPLACE SITE DATE: DECEMBER 20113w o CONSULTING ENGINEERS PROJECT NO: Y01131w 52 Wheeler Road KENDALL COUNTY, ILLINOIS UNITED CITY OF YORKVILLE, ILLINOIS FILE: Y01131 —CIVIL Sugar Grove, Illinois 60554 630.466.6700 / www.eeiweb.com a NO. DATE REVISIONS SHEET 1 OF 1 a n 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #7 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� _© Consultant El PW 2012-20 Agenda Item Summary Memo Title: Route 47 Improvements —Rt 71 to Caton Farm Road Meeting and Date: Public Works—February 21, 2012 Synopsis: Discussion Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works �o p Krysti Barksdale-Noble, Community Dev. Dir. Laura Schraw, Interim Director of Parks &Recreation <LE Lisa Pickering, Deputy City Clerk Date: February 16, 2012 The purpose of this memo is to present draft responses to several items in which IDOT is seeking the City's feedback. Back on October 26, 2011 staff attended a Project Study Group meeting at IDOT District 3 Headquarters in which the project was discussed. As you know, the project is currently within the Phase I design process. As a result of the meeting, the City was to respond to several items (listed below in italic). Based on information and discussion with City staff, we have developed the following draft responses to those items: 1. Determination of sidewalk placement south of Saravanos—E/W side of 47 and termination point. City response: Additional sidewalk south of Saravanos Drive is not desired by the City(see Exhibit A). 2. Determination of need for a shared-use path, north of Windett to 71. City response: The City has plans for a shared-use path as noted in the attached Exhibit B, therefore a separate path is not necessary. 3. School Districts projection for new schools in the study area, specifically a new High School. City response: It is our understanding that the School District's plans for an additional High School located south of Route 71 have been placed on hold. 4. Determination on the City's position on lighting. Lighting is required in areas of raised medians, which is a local area cost. City response: The City's position is that that we are not currently in a fiscal position to fund the lighting as recommended and any proposed lighting should be kept to a minimum. 5. General opinion on open ditch versus storm sewer. City response: Generally,the City is open to the use of open ditch versus storm sewer. Please place this on the February 21" Public Works Committee meeting agenda for discussion. If you have any questions or require additional information,please let us know. lam. as gels ]: 111✓y _ ry kr y _. \ sip 1irv1 i A f e ?3 Alt t .W r #! IN low a, Ir ' ` t y y �- , A,1 is a � j A ': -� + '- ,� � � • ?`, � ■ •r s BalttusOl ix a � 1 q 4 �� k F SIS mss • r.t ,.-° k •`�� :�. 'i 'S'-ZF, •� �.` L��a�6: -af � .fit � e � • �y3',�� � � - # _ AL ,r d Win e tt Ridge m = Y { Al i p 0 150 300 Feet DATE: Engineering Enterprises,Inc. United City of Yorkville PamECTNO., ROUTE 47 SOUTH IMPROVEMENTS EXISTING SIDEWALKS N 52 Wheeler Road 800 Game Farm Road rm YOa Sugar Grove,Illinois 60554 Yorkville,IL,60560 BY' KyP YORKVILLE,ILLINOIS W E (630)466-6700 (630)553-7575 PATH(630) IGISIPU9ucNOR VILLE011 www.ee/web.com www.yorkvilleffus FILE S I a Q. `< n LO Fountainview ;�� Meadow s b t ; e COMED TRAIL r eooaG' 0 J, 10 Baltrusol y �tJ �••7 101, �• v 4`r I i � w i i + T - h Legend City Owned/Maintained Asphalt ,Private/Public Trails(HOA)Limestone = Proposed Conceptual Trails o zoo aoo IDOT Planned Trails GATE: Engineering Enterprises,Inc. United City of Yorkville N PROJECT NO, ROUTE 47 SOUTH IMPROVEMENTS PROPOSED MULTI-USE 52 Wheeler Road 800 Game Farm Road rmioa Sugar Grove,Illinois 60554 Yorkville,IL,60560 BY KKP YORKVILLE,ILLINOIS PATHS W E (630)466-6700 (630)553-7575 PATH' nrcisrauaucnoeKViuErzan www.eeiweb.com www.yoikvi/le.iLus FILE S 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ NB #8 EST. 1&36 Finance El Engineer ■ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2012-21 Agenda Item Summary Memo Title: Route 47 and Cannonball Trail Intersection Improvements—Bid Award Meeting and Date: Public Works—February 21, 2012 Synopsis: Discussion Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached memo. Memorandum To: Bart Olson, City Administrator EST _ lass From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works o p Krysti Barksdale-Noble, Community Dev. Dir. Rob Fredrickson, Finance Director <LE Lisa Pickering, Deputy City Clerk Date: February 17, 2012 Bids were received, opened and tabulated for work to be done on the above referenced project at 11:00 a.m., February 15, 2012. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer's estimate is attached for your information and record. This project is funded from the letter of credit monies received from the Kendall Marketplace development. We recommend the acceptance of the bid and approval of award be made to the low bidder, Geneva Construction, Co., P.O. Box 998, Aurora, IL 60507 in the amount of$895,274.94,which is approximately 22%under the Engineer's Estimate of$1,150,714.00. If you have any questions or require additional information,please call. BID TABULATION IL ROUTE 47 AT CANNONBALL TRAIL INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION AURORA BLACKTOP,INC. "D"CONSTRUCTION GENEVA CONSTRUCTION CO. HARDIN PAVING SERVICES ALLIANCE CONTRACTORS,INC. ENGINEER'S ESTIMATE BIDS RECD 211512012 1065 Sard Avenue 1488 South Broadway Route 25&Indian Trail 4413 W.Roosevelt Road 1166 Lake Avenue 52 Wheeler Road Montgomery,IL 60538 Coal City,IL 60416 Aurora,IL 60507 Hillside,IL 60162 Woodstock,IL 60098 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 TREE REMOV 6-15 UNIT 28 38.50 $1,078.00 30.00 $840.00 25.50 $714.00 26.00 $728.00 35.00 $980.00 $50.00 $1,400.00 2 TREE REMOV OVER 15 UNIT 66 44,00 $2,904.00 30.00 $1,980.00 25.50 $1,683.00 26.00 $1,716.00 40.00 $2,640.00 $75.00 $4,950.00 3 EARTH EXCAVATION CU YD 501 16.50 $8,266.50 18.00 $9,018.00 25.00 $12,525.00 16.35 $8,191.35 10.00 $5,010.00 $45.00 $22,545.00 4 FURNISHED EXCAVATION CU YD 987 22.00 $21,714.00 18.00 $17,766.00 20.00 $19,740.00 12.25 $12,090.75 0.01 $9.87 $30.00 $29,610.00 5 TRENCH BACKFILL CU YD 264 35.00 $9,240.00 35.00 $9,240.00 32.00 $8,448.00 28.50 $7,524.00 33.00 $8,712.00 $30.00 $7,920.00 6 ITOPSOIL F&P4 SQ YD 6039 275 $16,607.25 2.50 $15,097.50 3.00 $18,117.00 3.55 $21,438.45 2.80 $16,909.20 $3.00 $18,117.00 7 SEEDING CL 2A ACRE 1 6000.00 $6,000.00 2000.00 $2,000.00 2500.00 $2,500.00 825.00 $825.00 2750.00 $2,750.00 $1,400.00 $1,400.00 8 NITROGEN FERT NUTR POUND 113 1.50 $169.50 2.00 $226.00 3.00 $339.00 1.55 $175.15 2.00 $226.00 $2.00 $226.00 9 PHOSPHORUS FERT NUTR POUND 113 1.50 $169.50 2.00 $226.00 3.00 $339.00 1.55 $175.15 2.00 $226.00 $2.00 $226.00 10 POTASSIUM FERT NUTR POUND 113 1.50 $169.50 2.00 $226.00 3.00 $339.00 1.55 $175.15 2.00 $226.00 $2.00 $226.00 11 EROSION CONTR CLANKET SQ YD 22 15.00 $330.00 10.00 $220.00 7.00 $154.00 10.20 $224.40 2.45 $53.90 $2.50 $55.00 12 TEMP DITCH CHECKS EACH 5 350.00 $1,750.00 100.00 $500.00 175.00 $875.00 35.70 $178.50 90.00 $450.00 $150.00 $750.00 13 PERIMETER EROS BAR FOOT 3339 4,00 $13,356.00 2.50 $8,347.50 1.75 $5,843.25 2.00 $6,678.00 1.60 $5,342.40 $3.00 $10,017.00 14 INLET&PIPE PROTECT EACH 12 220.00 $2,640.00 100.00 $1,200.00 120.00 $1,440.00 40.80 $489.60 25.00 $300.00 $115.00 $1,380.00 15 INLET FILTERS EACH 18 200.00 $3,600.00 100.00 $1,800.00 125.00 $2,250.00 153.00 $2,754.00 75.00 $1,350.00 $165.00 $2,970.00 16 STONE DUMP RIP CL A3 SQ YD 56 55.00 $3,080.00 50.00 $2,800.00 50.00 $2,800.00 76.50 $4,284.00 79.00 $4,424.00 $50.00 $2,800.00 17 FILTER FABRIC FOR USE WITH RIPRAP SQ YD 56 440 $246.40 3.00 $168.00 4.00 $224.00 3.05 $170.80 3.00 $168.00 $10.00 $560.00 18 SUB GRAN MAT B 12 SQ YD 4752 10.70 $50,846.40 15.73 $74,748.96 11.00 $52,272.00 14.65 $69,616.80 12.50 $59,400.00 $12.00 $57,024.00 19 HMA BASE CSE 71/2 TON 2021 61.10 $123,483.10 62.50 $126,312.50 55.00 $111,155.00 73.00 $147,533.00 61.10 $123,483.10 $65.00 $131,365.00 20 BIT MATLS PR CT GAL 2523 1.85 $4,667.55 0.01 $25.23 0.01 $25.23 3.25 $8,199.75 1.85 $4,667.55 $1.00 $2,523.00 21 AGG PR CT TON 23 10.00 $230.00 0.01 $0.23 1.00 $23.00 50.00 $1,150.00 10.00 $230.00 $25.00 $575.00 22 HMA SURF REM BUTT JT SQ YD 788 7,50 $5,910.00 8.00 $6,304.00 5.00 $3,940.00 11.50 $9,062.00 7.50 $5,910.00 $10.00 $7,880.00 23 HMA BC IL-19.0 N70 TON 947 59.10 $55,967.70 66.00 $62,502.00 57.00 $53,979.00 69.00 $65,343.00 59.10 $55,967.70 $75.00 $71,025.00 24 HMA SC"D"N70 TON 792 71.10 $56,311.20 70.00 $55,440.00 69.00 $54,648.00 83.00 $65,736.00 71.10 $56,311.20 $85.00 $67,320.00 25 PC CONIC SIDEWALK 5 SQ FT 582 8.80 $5,121.60 7.00 $4,074.00 5.50 $3,201.00 4.45 $2,589.90 7.95 $4,626.90 $5.00 $2,910.00 26 DETECTABLE WARNINGS SQ FT 90 22.00 $1,980.00 25.00 $2,250.00 18.00 $1,620.00 30.50 $2,745.00 15.00 $1,350.00 $10.00 $900.00 27 PAVEMENT REM SQ YD 4117 10.00 $41,170.00 10.00 $41,170.00 5.00 $20,585.00 3.05 $12,556.85 34.50 $142,036.50 $15.00 $61,755.00 28 DRIVEWAY PAVEMENT REM SQ YD 248 5.00 $1,240.00 10.00 $2,480.00 2.50 $620.00 5.10 $1,264.80 15.00 $3,720.00 $10.00 $2,480.00 29 HMA SURF REM 11/2 SQ YD 2185 3.50 $7,647.50 3.00 $6,555.00 3.25 $7,101.25 3.20 $6,992.00 3.50 $7,647.50 $3.00 $6,555.00 30 COMB CURB GUTTER REM FOOT 449 3.50 $1,571.50 5.00 $2,245.00 3.00 $1,347.00 7.15 $3,210.35 20.00 $8,980.00 $5.00 $2,245.00 31 PAVED SHLD REMOVAL SQ YD 56 7.50 $420.00 20.00 $1,120.00 5.00 $280.00 3.05 $170.80 34.50 $1,932.00 $5.00 $280.00 32 CL D PATCH T2 4 SQ YD 71 47.90 $3,400.90 35.00 $2,485.00 40.00 $2,840.00 90.00 $6,390.00 25.00 $1,775.00 $100.00 $7,100.00 33 STRIP REF CR CON TR FOOT 1658 3.00 $4,974.00 3.00 $4,974.00 2.05 $3,398.90 2.05 $3,398.90 2.10 $3,481.80 $1.00 $1,658.00 34 AGGREGATE SHLDS B 6 SQ YD 458 12.10 $5,541.80 9.00 $4,122.00 11.50 $5,267.00 19.25 $8,816.50 12.10 $5,541.80 $10.00 $4,580.00 35 PIPE CULVERT REMOV FOOT 21 16.50 $346.50 10.00 $210.00 15.00 $315.00 15.30 $321.30 10.00 $210.00 $15.00 $315.00 36 P CUL CL Al 12 FOOT 51 27.50 $1,402.50 45.00 $2,295.00 25.00 $1,275.00 30.50 $1,555.50 89.45 $4,561.95 $50.00 $2,550.00 37 PRC FLAIR ENF SEC 12 EACH 6 880.00 $5,280.00 450.00 $2,700.00 800.00 $4,800.00 917.75 $5,506.50 530.00 $3,180.00 $500.00 $3,000.00 38 PRC FILAR END SEC 24 EACH 1 1100.00 $1,100.00 750.00 $750.00 1000.00 $1,000.00 1120.00 $1,120.00 790.00 $790.00 $1,000.00 $1,000.00 39 GRATING-C FL END S 24 EACH 1 550.00 $550.00 500.00 $500.00 500.00 $500.00 305.00 $305.00 610.00 $610.00 $250.00 $250.00 40 STORM SEW CL At 12 FOOT 199 2420 $4,815.80 40.00 $7,960.00 22.00 $4,378.00 30.50 $6,069.50 84.70 $16,855.30 $40.00 $7,960.00 41 STORM SEW CL At 15 FOOT 481 26.40 $12,698.40 42.00 $20,202.00 24.00 $11,544.00 32.50 $15,632.50 87.25 $41,967.25 $45.00 $21,645.00 42 STORM SEW CL Al 18 FOOT 122 30.80 $3,757.60 45.00 $5,490.00 28.00 $3,416.00 35.50 $4,331.00 89.25 $10,888.50 $50.00 $6,100.00 43 STORM SEW CL At 24 FOOT 107 39.60 $4,237.20 60.00 $6,420.00 36.00 $3,852.00 42.75 $4,574.25 96.70 $10,346.90 $55.00 $5,885.00 44 STORM SEW CL Al 30 FOOT 202 66.00 $13,332.00 75.00 $15,150.00 60.00 $12,120.00 47.00 $9,494.00 105.45 $21,300.90 $60.00 $12,120.00 45 STORM SEWER REM 12 FOOT 130 11.00 $1,430.00 10.00 $1,300.001 10.00 $1,300.001 15.30 $1,989.001 10.00 $1,300.001 $130.00 $16,900.00 46 STORM SEWER REM 24 FOOT 60 16.50 $990.001 15.00 $900.00 15.00 $900.00 15.30 $918.00 10.00 $600.00 $10.00 $600.00 47 CB TA DIA T8G EACH 1 2420.00 $2,420.00 1800.00 $1,800.00 2200.00 $2,200.00 1430.00 $1,430.00 2025.00 $2,025.00 $1,900.00 $1,900.00 48 MAN TA DIA T3F&G EACH 1 2310.00 $2,310.00 1900.00 1 $1,900.00 2100.00 $2,100.00 1325.00 $1,325.00 2565.00 $2,565.00 $1,900.001 $1,900.00 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD,SUGAR GROVE, ILLINOIS C:\Users\Mostreko\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\30POZX90\bidtab01 BID TABULATION IL ROUTE 47 AT CANNONBALL TRAIL INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION AURORA BLACKTOP,INC. "D"CONSTRUCTION GENEVA CONSTRUCTION CO. HARDIN PAVING SERVICES ALLIANCE CONTRACTORS,INC. ENGINEER'S ESTIMATE BIDS RECD 2/15/2012 1065 Sard Avenue 1488 South Broadway Route 25&Indian Trail 4413 W.Roosevelt Road 1166 Lake Avenue 52 Wheeler Road Montgomery,IL 60538 Coal City,IL 60416 Aurora,IL 60507 Hillside,IL 60162 Woodstock,IL 60098 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 49 MAN TA 4 DIA T8G EACH 3 2200.00 $6,600.00 1800.00 $5,400.00 2000.00 $6,000.00 1430.00 $4,290.00 2025.00 $6,075.00 $1,900.00 $5,700.00 50 MAN TA DIA T11 F&G EACH 4 2420.00 $9,680.00 1900.00 $7,600.00 2200.00 $8,800.00 1530.00 $6,120.00 2525.00 $10,100.00 $1,900.00 $7,600.00 51 MAN TA 5 DIA T8G EACH 1 2420.00 $2,420.00 2300.00 $2,300.00 2200.00 $2,200.00 1835.00 $1,835.00 2535.00 $2,535.00 $3,000.00 $3,000.00 52 MAN TA 6 DIA T8G EACH 3 3300.00 $9,900.00 3600.00 $10,800.00 3000.00 $9,000.00 2245.00 $6,735.00 3865.00 $11,595.00 $4,000.00 $12,000.00 53 INLETS TA T3F&G EACH 1 1025.00 $1,025.00 1500.00 $1,500.00 950.00 $950.00 1120.00 $1,120.00 1340.00 $1,340.00 $750.00 $750.00 54 INLETS TA TI IF&G EACH 4 1100.00 $4,400.00 1200.00 $4,800.00 1000.00 $4,000.00 1275.00 $5,100.00 1315.00 $5,260.00 $750.00 $3,000.00 55 GUTTER OUTLET SPL EACH 5 250.00 $1,250.00 400.00 $2,000.00 300.00 $1,500.00 230.00 $1,150.00 495.00 $2,475.00 $500.00 $2,500.00 56 COMB CC&G TB6.12(SPECIAL) FOOT 1536 22,00 $33,792.00 16.00 $24,576.00 16.50 $25,344.00 19.85 $30,489.60 24.35 $37,401.60 $20.00 $30,720.00 57 COMB CC&G T136.24 SPL FOOT 480 33.00 $15,840.00 20.00 $9,600.00 22.00 $10,560.00 23.30 $11,184.00 37.30 $17,904.00 $25.00 $12,000.00 58 MOBILIZATION L SUM 1 25000.00 $25,000.00 10000.00 $10,000.00 52000.00 $52,000.00 32000.00 $32,000.00 17430.00 $17,430.00 $80,000.00 $80,000.00 59 CHANGEABLE MESSAGE SN CAL MO 6 1400.00 $8,400.00 1500.00 $9,000.00 900.00 $5,400.00 920.55 $5,523.30 1150.00 $6,900.00 $1,000.00 $6,000.00 60 SHORT TERM PAVT MKING FOOT 1116 1.00 $1,116.00 1.00 $1,116.00 0.50 $558.00 1.80 $2,008.80 1.00 $1,116.00 $1.00 $1,116.00 61 PAVT MARK TAPE T3 4 FOOT 12268 1.10 $13,494.80 1.50 $18,402.00 0.82 $10,059.76 0.85 $10,427.80 1.05 $12,881.40 $1.00 $12,268.00 62 PAVT MARK TAPE T3 24 FOOT 31 7.70 $238.70 10.00 $310.00 5.00 $155.00 5.10 $158.10 2.50 $77.50 $5.00 $155.00 63 SIGN PANEL T1 SQ FT 20 18.00 $360.00 33.00 $660.00 24.00 $480.00 25.00 $500.00 31.00 $620.00 $30.00 $600.00 64 SIGN PANEL T2 SO FT 60 32.50 $1,950.00 38.00 $2,280.00 37.00 $2,220.00 38.00 $2,280.00 33.00 $1,980.00 $35.00 $2,100.00 65 THPL PVT MK LTR&SYM SO FT 219 6.60 $1,445.40 3.50 $766.50 5.00 $1,095.00 4.10 $897.90 4.50 $985.50 $3.00 $657.00 66 THPL PVT MK LINE 4 FOOT 6928 0.80 $5,542.40 1.00 $6,928.00 0.60 $4,156.80 0.70 $4,849.60 0.60 $4,156.80 $1.00 $6,928.00 67 THPL PVT MK LINE 6 FOOT 562 1.40 $786.80 1.50 $843.00 1.08 $606.96 0.85 $477.70 1.10 $618.20 $1.50 $843.00 68 THPL PVT MK LINE 8 FOOT 936 1.65 $1,544.40 2.00 $1,872.00 1.40 $1,310.40 1.30 $1,216.80 1.20 $1,123.20 $2.00 $1,872.00 69 THPL PVT MK LINE 12 FOOT 270 3.30 $891.00 3.00 $810.00 2.17 $585.90 1.70 $459.00 2.20 $594.00 $3.00 $810.00 70 THPL PVT MK LINE 24 FOOT 145 6.60 $957.00 6.00 $870.00 5.00 $725.00 4.90 $710.50 4.50 $652.50 $6.00 $870.00 71 RAISED REFL PAVT MKR EACH 21 88,00 $1,848.00 180.00 $3,780.00 70.00 $1,470.00 208.00 $4,368.00 135.00 $2,835.00 $50.00 $1,050.00 72 PAVT MARKING REMOVAL FOOT 4650 1.00 $4,650.00 1.00 $4,650.00 0.25 $1,162.50 0.45 $2,092.50 1.20 $5,580.00 $1.00 $4,650.00 73 RAISED REF PVT MK REM EACH 21 25.00 $525.00 10.00 $210.00 10.00 $210.00 23.50 $493.50 25.00 $525.00 $30.00 $630.00 74 CON T 2 GALVS FOOT 987 4.20 $4,145.40 9.35 $9,228.45 3.99 $3,938.13 4.05 $3,997.35 10.40 $10,264.80 $6.00 $5,922.00 75 CON T 2 112 GALVS FOOT 120 6.70 $804.00 17.20 $2,064.00 6.40 $768.00 6.55 $786.00 14.05 $1,686.00 $10.00 $1,200.00 76 CON T4 GALVS FOOT 30 9,55 $286.50 38.00 $1,140.00 9.10 $273.00 9.30 $279.00 26.00 $780.00 $16.00 $480.00 77 CON P 2 GALVS FOOT 16 24.90 $398.40 9.50 $152.00 23.72 $379.52 24.20 $387.20 23.00 $368.00 $20.00 $320.00 78 CON P 4 GALVS FOOT 278 25.10 $6,977.80 38.00 $10,564.00 23.89 $6,641.42 24.35 $6,769.30 42.60 $11,842.80 $40.00 $11,120.00 79 HANDHOLE PCC EACH 7 1330.00 $9,310.00 1140.00 $7,980.00 1265.00 $8,855.00 1290.00 $9,030.00 865.00 $6,055.00 $1,200.00 $8,400.00 80 HD HANDHOLE PCC EACH 1 1435.00 $1,435.00 1260.00 $1,260.00 1367.00 $1,367.00 1395.00 $1,395.00 1380.00 $1,380.00 $2,725.00 $2,725.00 81 DBL HANDHOLE PCC EACH 1 2540.00 $2,540.00 2900.00 $2,900.00 2420.00 $2,420.00 2465.00 $2,465.00 1690.00 $1,690.00 $2,400.00 $2,400.00 82 TR&BKFIL F ELECT WK FOOT 1132 3.15 $3,565.80 0.10 $113.20 2.99 $3,384.68 3.05 $3,452.60 1.40 $1,584.80 $4.00 $4,528.00 83 EC C XLP USE 3-1C 10 FOOT 925 2.25 $2,081.25 1.43 $1,322.75 2.13 $1,970.25 2.15 $1,988.75 1.65 $1,526.25 $3.00 $2,775.00 84 LUM SV HOR MT 25OW EACH 4 480.00 $1,920.00 388.00 $1,552.00 454.54 $1,818.16 465.00 $1,860.00 430.00 $1,720.00 $500.00 $2,000.00 85 FAC T4 CAB EACH 1 29295.00 $29,295.00 49000.00 $49,000.00 27899.00 $27,899.00 28450.00 $28,450.00 27686.00 $27,686.00 $15,000.00 $15,000.00 86 ININTER POWER SUP EXT EACH 1 8015.00 $8,015.00 9000.00 $9,000.00 7632.00 $7,632.00 7780.00 $7,780.00 8234.00 $8,234.00 $8,500.00 $8,500.00 87 ELCBL C 20 3C TW SH FOOT 423 0.60 $253.80 0.77 $325.71 0.58 $245.34 0.60 $253.80 1.05 $444.15 $1.50 $634.50 88 ELCBL C SIGNAL 14 2C FOOT 2203 0.60 $1,321.80 0.77 $1,696.31 0.57 $1,255.71 0.60 $1,321.80 0.92 $2,026.76 $1.00 $2,203.00 89 ELCBL C SIGNAL 14 3C FOOT 1732 0.75 $1,299.00 0.77 $1,333.64 0.66 $1,143.12 0.70 $1,212.40 0.98 $1,697.36 $1.50 $2,598.00 90 ELCBL C SIGNAL 14 5C FOOT 1013 0.90 $911.70 1.10 $1,114.30 0.87 $881.31 0.90 $911.70 1.05 $1,063.65 $1.50 $1,519.50 91 ELCBL C SIGNAL 14 7C FOOT 2509 1.20 $3,010.80 1.32 $3,311.88 1.11 $2,784.99 1.15 $2,885.35 1.14 $2,860.26 $2.00 $5,018.00 92 ELCBL C LEAD 14 1FR FOOT 2562 1.10 $2,818.20 0.77 $1,972.74 1.03 $2,638.86 1.05 $2,690.10 0.93 $2,382.66 $1.50 $3,843.00 93 ELCBL C SERV 6 2C FOOT 22 4.00 $88.00 1.98 $43.561 3.88 $85.361 3.90 $85.801 2.60 $57.201 $4.00 $88.00 94 ELCBL C EGRDC 6 1 C FOOT 487 1.60 $779.20 1.21 $589.27 1.52 $740.24 1.55 $754.85 1.95 $949.65 $2.001 $974.00 95 TS POST GALVS 10 EACH 1 990.00 $990.00 1130.00 $1,130.00 941.00 $941.00 960.00 $960.00 994.00 $994.00 $800.00 $800.00 96 TS POST GALVS 16 EACH 4 1170.00 $4,680.00 1270.00 $5,080.00 1111.00 $4,444.00 1130.00 $4,520.00 1111.00 1 $4,444.00 $1,200.00 $4,800.00 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD,SUGAR GROVE, ILLINOIS C:\Users\Mostreko\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\30POZX90\bidtab01 BID TABULATION IL ROUTE 47 AT CANNONBALL TRAIL INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION AURORA BLACKTOP,INC. "D"CONSTRUCTION GENEVA CONSTRUCTION CO. HARDIN PAVING SERVICES ALLIANCE CONTRACTORS,INC. ENGINEER'S ESTIMATE BIDS RECD 211512012 1065 Sard Avenue 1488 South Broadway Route 25&Indian Trail 4413 W.Roosevelt Road 1166 Lake Avenue 52 Wheeler Road Montgomery,IL 60538 Coal City,IL 60416 Aurora,IL 60507 Hillside,IL 60162 Woodstock,IL 60098 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 97 STL COMB MAA&P 46 EACH 2 8190.00 $16,380.00 10500.00 $21,000.00 7802.00 $15,604.00 7950.00 $15,900.00 9095.00 $18,190.00 $11,000.00 $22,000.00 98 STL COMB MAA&P 48 EACH 1 8260.00 $8,260.00 10500.00 $10,500.00 7867.00 $7,867.00 8020.00 $8,020.00 9119.00 $9,119.00 $11,500.00 $11,500.00 99 STL COMB MAA&P 52 EACH 1 9225.00 $9,225.00 11800.00 $11,800.00 8783.00 $8,783.00 8950.00 $8,950.00 10614.00 $10,614.00 $12,000.00 $12,000.00 100 CONC FDN TY A FOOT 20 225.00 $4,500.00 190.00 $3,800.00 208.00 $4,160.00 212.00 $4,240.00 205.00 $4,100.00 $250.00 $5,000.00 101 CONIC FDN TY C FOOT 4 330.00 $1,320.00 380.00 $1,520.00 311.00 $1,244.00 315.00 $1,260.00 385.00 $1,540.00 $600.00 $2,400.00 102 CONC FDN TY E 36D FOOT 84 220.00 $18,480.00 190.00 $15,960.00 203.00 $17,052.00 205.00 $17,220.00 270.00 $22,680.00 $250.00 $21,000.00 103 DRILL EX HANDHOLE EACH 1 290.00 $290.00 290.00 $290.00 277.00 $277.00 280.00 $280.00 180.00 $180.00 $200.00 $200.00 104 SH P LED IF 3S BM EACH 1 800.00 $800.00 990.00 $990.00 760.00 $760.00 775.00 $775.00 846.00 $846.00 $900.00 $900.00 105 SH P LED IF 3S MAM EACH 4 850.00 $3,400.00 1030.00 $4,120.00 811.00 $3,244.00 827.00 $3,308.00 894.00 $3,576.00 $950.00 $3,800.00 106 SH P LED 1F 5S BM EACH 6 1205.00 $7,230.00 1440.00 $8,640.00 1147.00 $6,882.00 1170.00 $7,020.00 1235.00 $7,410.00 $1,200.00 $7,200.00 107 SH P LED IF 5S MAM EACH 6 1275.00 $7,650.00 1584.00 $9,504.00 1215.00 $7,290.00 1235.00 $7,410.00 1229.00 $7,374.00 $1,400.00 $8,400.00 108 PED SH P LED IF BM CT EACH 8 770.00 $6,160.00 1000.00 $8,000.00 732.00 $5,856.00 745.00 $5,960.00 824.00 $6,592.00 $900.00 $7,200.00 109 TS BACKPLATE L F PLAS EACH 15 160.00 $2,400.00 165.00 $2,475.00 148.00 $2,220.00 150.00 $2,250.00 178.00 $2,670.00 $175.00 $2,625.00 110 INDUCTIVE LOOP DETECT EACH 12 210.00 $2,520.00 240.00 $2,880.00 195.00 $2,340.00 200.00 $2,400.00 207.00 $2,484.00 $250.00 $3,000.00 111 DIET LOOP T1 FOT 1631 16.75 $27,319.25 14.00 $22,834.00 15.96 $26,030.76 16.25 $26,503.75 13.95 $22,752.45 $20.00 $32,620.00 112 LIGHT DETECTOR EACH 2 1100.00 $2,200.00 1364.00 $2,728.00 1044.00 $2,088.00 1070.00 $2,140.00 1205.00 $2,410.00 $1,500.00 $3,000.00 113 LIGHT DETECTOR AMP EACH 1 2180.00 $2,180.00 2677.00 $2,677.00 2074.00 $2,074.00 2115.00 $2,115.00 2241.00 $2,241.00 $2,500.00 $2,500.00 114 PED PUSH-BUTTON EACH 8 285.00 $2,280.00 320.00 $2,560.00 271.00 $2,168.00 275.00 $2,200.00 269.00 $2,152.00 $300.00 $2,400.00 115 TEMP TR SIG INSTALL EACH 1 34220.00 $34,220.00 21000.00 $21,000.00 32576.00 $32,576.00 33220.00 $33,220.00 26100.00 $26,100.00 $50,000.00 $50,000.00 116 REMOV EX TS EQUIP EACH 1 3365.00 $3,365.00 3900.00 $3,900.00 3202.00 $3,202.00 3265.00 $3,265.00 3150.00 $3,150.00 $2,500.00 $2,500.00 117 REMOV EX HANDHOLE EACH 7 365.00 $2,555.00 290.00 $2,030.00 346.00 $2,422.00 355.00 $2,485.00 195.00 $1,365.00 $450.00 $3,150.00 118 REMOV EX CONIC FDN EACH 7 390.00 $2,730.00 290.00 $2,030.00 365.00 $2,555.00 400.00 $2,800.00 285.00 $1,995.00 $450.00 $3,150.00 119 TEMP ACCESS-PRIV ENT EACH 6 350.00 $2,100.00 500.00 $3,000.00 182.72 $1,096.32 950.00 $5,700.00 175.00 $1,050.00 $250.00 $1,500.00 120 TEMP ACCESS-COM ENT EACH 1 650.00 $650.00 750.00 $750.00 548.16 $548.16 1050.00 $1,050.00 225.00 $225.00 $250.00 $250.00 121 TEMP ACCESS-ROAD EACH 1 2500.00 $2,500.00 1000.00 $1,000.00 548.16 $548.16 1250.00 $1,250.00 225.00 $225.00 $250.00 $250.00 122 TRAF CONT&PROT SPL L SUM 1 13500.00 $13,500.00 15000.00 $15,000.00 32650.00 $32,650.00 15300.00 $15,300.00 9445.00 $9,445.00 $3,000.00 $3,000.00 123 SERVICE INSTALLATION-POLE EACH 1 1290.00 $1,290.00 1430.00 $1,430.00 1226.00 $1,226.00 1250.00 $1,250.00 1190.00 $1,190.00 $3,000.00 $3,000.00 124 FLARED END SECTION REMOVAL EACH 2 330.00 $660.00 200.00 $400.00 300.00 $600.00 255.00 $510.00 150.00 $300.00 $150.00 $300.00 125 BITUMINOUS DRIVEWAY PAVEMENT 3" SQ YD 178 26.50 $4,717.00 23.00 $4,094.00 25.00 $4,450.00 33.00 $5,874.00 26.50 $4,717.00 $50.00 $8,900.00 126 BITUMINOUS DRIVEWAY REMOVAL SQ YD 233 5.00 $1,165.00 8.00 $1,864.00 2.50 $582.50 3.05 $710.65 15.00 $3,495.00 $10.00 $2,330.00 127 CONSTRUCTION LAYOUT L SUM 1 20000.00 $20,000.00 15000.00 $15,000.00 6500.00 $6,500.00 4500.00 $4,500.00 4395.00 $4,395.00 $10,000.00 $10,000.00 128 BIKE TRAIL PAVEMENT SO FT 352 5.00 $1,760.00 4.00 $1,408.00 7.00 $2,464.00 10.00 $3,520.00 5.00 $1,760.00 $10.00 $3,520.00 129 TR CONT SURVEILLANCE CAL DA 10 800.00 $8,000.001 500.00 $5,000.00 450.00 $4,500.00 610 $6,100.00 250.00 $2,500.00 $1,000.00 $10,000.00 TOTAL $978,863.30 $990,171.23 $895,247.94 $963,375.00 $1,087,379.71 $ 1,150,714.00 -14.9% -14.0% -22.2% -16.3% -5.5% %+/-ESTIMATE ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD,SUGAR GROVE, ILLINOIS C:\Users\Mostreko\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\30POZX90\bidtab01 Reviewed By: Agenda Item Number 4 ' �► Legal ❑ NB #9 Finance ❑ EST. -�` _ ti 1s36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ PW 2012-22 ALE Agenda Item Summary Memo Title: Update on Progress of Windett Ridge Bond Call Meeting and Date: Public Works 2/21/12 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Alderman Gilson Name Department Agenda Item Notes: A verbal update will be provided at the meeting. 0 CIP Reviewed By: Agenda Item Number J� 6 Legal ❑ OB #1 EST. 1&36 Finance El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El PW 2011-65 Agenda Item Summary Memo Title: Kennedy Road Shared-Use Path—ITEP Bike Path Grant Meeting and Date: Public Works—February 21, 2012 Synopsis: Council Action Previously Taken: Date of Action: PW 1/17/12 Action Taken: Tabled Item Number: PW 2011-65 Type of Vote Required: Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: I ' Memorandum To : Bart Olson, City Administrator ST �$as From: Brad Sanderson, EEI CC : Laura Schraw, Interim Director of Parks and Recreation Krysti Barksdale-Noble, Community Development Director Eric Dhuse, Director of Public Works Date : November 9, 2011 Subject, Kennedy Road Shared-Use Path ITEP Grant Award As you are aware, the City was awarded an Illinois Transportation Enhancement Program (ITEP) Grant in the amount of $ 1 ,387,280 on October 29, 2010 (see attached). As part of the grant award, ITEP requires that the awarded community proceed with Phase I Engineering within one year of the grant award (Sunset Clause). Accordingly, we have been coordinating with the IDOT District 3 offices in regards to proceeding with the project. F Attached you will find the joint agreement prepared by IDOT that describes the funding for Phase I and Phase II Engineering. Please note that the grant will cover 80% of these expenditures up to $ 190,240. The local commitment for this portion is $47,560 . We have also included a summary table that indicates the proposed funding for the entire project. The anticipated schedule for the project is as follows: Agreement Approvals 3 -6 months Phase I Engineering 12- 15 months Agreement Approvals 3 -6 months Phase II Engineering 6-9 months Land Acquisition 6 months j Bidding and Contracting 4-6 months E Construction 6-9 months To summarize the schedule, it is estimated that construction would commence at the earliest 38-48 months after approving the initial agreements. Please note the schedule may be shortened or lengthened depending on number of variables. We have also attached our Phase I Engineering Agreement for consideration . IDOT has requested that both the Joint Agreement and Phase I Engineering Agreement be processed at the same time. s Lastly, we have attached a support memo and map from Laura Schraw that details some of the project history and regional significance. I E Please place this on an upcoming Public Works Committee Agenda for consideration of approving the Joint Agreement and Phase I Engineering Agreement. If you have any further questions or need additional information, please call . 6 E F C E f i i I Av nois Department Office of the Secretary UV 2300 South Dirksen Parkway 1 Springfield, Illinois ! 62764 Telephone 2171782-5897 October 29, 2016 i Honorable Valerie Burd Mayor 800 Game Farm Road Yorkville , Illinois 60560 I Dear !Mayor Burd: The department is pleased: to inform you that Governor Pat Quinn has approved Illinois Transportation Enhancement Program (ITEP) funding for the Yorkville - Kennedy Road Shared-Use Path project. The ITEP commitment for this project will not exceed $ 1 , 387,280, pending a more detailed project review, specifically to determine eligible federal costs . We received 391 project applications requesting almost $370 million. The high level of interest in this program made it very competitive. t Please contact Kenneth Lang, District 3, Bureau of Local Roads in Ottawa at (815) 434«8402 in the near future to begin preparation of an intergovernmental agreement. Projects within a Metropolitan Planning Organization (MPO) planning boundary are required to be listed in the local MPO's Transportation Improvement Program (TIP). Sponsoring agencies must coordinate with local MPO's to ensure your project is included in the TIP. i Congratulations on your successful application . If you have questions, please feel free to visit our ITEP website at www.dot. iI, govlooplite . htmI . You will find a listing of Frequently Asked Questions, and additional questions can be submitted through the website. We are looking forward to worsting jointly with � you to improve the quality of life for Illinois citizens through the ITEP program . i Sincerely, I a s E F f ry Hannig ry & ecretai i s € E I i s € 3 3 (E k € [i i i ITEP - KENNEDY ROAD BIKE TRAIL (IL 47 TO MILL ROAD) PROPOSED PROJECT COSTS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS OCTOBER 24, 2011 i TOTAL FEDERAL LOCAL ENGINEERING PHASE 1 $ 126 , 184.24 $ 100,94739 $ 259236 .85 (% MATCH ) (80%) (20%) i I ENGINEERING PHASE II $ 111 ,615.76 $ 89,292.61 $ 22,32115 (% MATCH) (80%) (20%) i i R.O.W. $ 28,000.00 $ 14,000.00 $ 14,000 .00 (% MATCH) (50%) (50%) i ENGINEERING PHASE III $ 158,500 .00 $ 126,800.00 $ 31 , 700.00 (% MATCH ) (80%) (20%) i i i CONSTRUCTION $ 1 ,320,300 .00 $ 1 ,056 , 240.00 $ 2641060 .00 I t (% MATCH ) (80%) (20%) I E f PROJECT TOTAL $ 19744,600.00 $ 11387, 280A0 $ 3577320.00 I i I 8 i i ¢d F e E fi g @} E I G:\Public\Yorkville\2011\Y01144-P Kennedy Road Bike Path-Phase IWgreementgproposed costs - october 2011 .xis]Proposed Costs ] 3 i Local Agency State Contract Day Labor Local Contract RR Force Account nOts ep �t SpOrtatt0lt City of Yorkville x Local Agency Agreement section Fund Type ITEP Number for Federal Participation 10-00042-00-BT STE 329015 f 4 Construction En in ering Right- f-Wa Job Number Project Number Job Number Project Number Job Number Project Number P-93-022-11 TE-OOD3(068) This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation , hereinafter referred to as "STATE '. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the E STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA". i Location Local Name Kennedy Road Route N/A Length 2.72 Mile Termini IL RT 47 to Mill Road i Current Jurisdiction City of Yorkville Existing Structure No i Project Description i i Construct a 10' wide shared-use path for bicycle and pedestrain use adjacent to Kennedy Road from IL RT 47 to Mill Road. i i i Division of Cost i Type of Work STE % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 190,240 ( ) ( ) 47,560 ( Bal ) 237,800 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 190,240 $ $ 47,560 $ 2371800 * 80% STE funds NTE $ 190,240 NOTE : The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost. Local Agency Appropriation i By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and i additional funds will be appropriated, if required , to cover the LA's total cost. i Method of Financing (State Contract Work) 1 METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of METHOD C---LA's Share divided by estimated total cost multiplied by actual progress payment. i (See page two for details of the above methods and the financing of Day Labor and Local Contracts) I Printed on 10/20/2011 Page 1 of 5 BLR 05310 (12/08/10) I i Agreement Provisions THE LA AGREES : I (1 ) To acquire in its name, or in the name of the state if on the state highway system, all right-of--way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required . (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map) . If the improvement location is currently under road district jurisdiction , an addendum is required . (5) To maintain or cause to be maintained , in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U . S. Department of Transportation . , (7) To maintain , for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to j verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. , (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE , in lump sum , an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum , upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid . (11 ) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services E necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this € preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the E fiscal year in which this agreement is executed , the LA will repay the STATE any Federal funds received under the terms of this Agreement. F (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. i E Printed on 10/20/2011 Page 2 of 5 BLR 05310 (12/08/10) FE 6' 6 e Y i (14) (Railroad Related Work Only) The estimates and general layout plans for at grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation , 2300 South Dirksen Parkway, Springfield , Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC) . Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the ( DOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from [ DOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. z Engineer's Payment Estimates in accordance with the Division of Cost on page one. t ( 15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred , suspended , proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining , attempting to obtain or performing a public (Federal , State or local) transaction or contract under a public transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification ; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal , State, local) terminated for cause or default. i (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. f (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. ( 18) That for agreements exceeding $ 100,000 in federal funds , execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid , by or on behalf of the undersigned , to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension , continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of i a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" , in accordance with its instructions ; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties z (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. i t t (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. I E (21 ) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in s accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the E improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting [ documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1 ,000,000 (five years if the project costs exceed $1 ,000,000) . 6 i (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. f f Printed on 10/20/2011 Page 3 of 5 BLR 05310 (12/08/10) i (25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the Central Contractor Registration (CCR) , which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at https://www. bpn .gov/ccr. If the LA, as a sub-recipient of a federal funding , receives an amount equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo .gov/2010/pdf/2010-22705. pdf and http://edocket.access.gpo.gov/2010/pdf/2010-22706. pdf. ! THE STATE AGREES: I (1 ) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid . (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; t (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. i IT IS MUTUALLY AGREED: I i I d (1 ) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction . (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve l the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. E (3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and j performance of any USDOT — assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26 . The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and ! administration of USDOT — assisted contracts. The LA's DBE program , as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program , the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U . S .C . 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U .S.C . 3801 et seq .) . In the absence of a USDOT — approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program . (4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. i i (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or i amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea .) unless the provisions of that Act exempt its application I f Printed on 10/20/2011 Page 4 of 5 BLR 05310 (12/08/10) € f f I ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Map (Insert addendum numbers and titles as applicable) i i The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation i Name of Official (Print or Type Name) Gary Hannig, Secretary of Transportation Date r I r By: Title (County Board Chairperson/MayorNillage President/etc.) (Delegate's Signature) (Delegate's Name - Printed) (Signature) Date c The above signature certifies the agency's TIN number is Christine M. Reed, Director of Highways/Chief Engineer Date conducting business as a Governmental Entity. DUNS Number Ellen J. Schanzle-Haskins, Chief Counsel Date i i I i Matthew R. Hughes, Acting Director of Finance and Administration Date I NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. { ff 4 r i i i f F E 4 i i E {E E F f Printed on 10/20/2011 Page 5 of 5 BLR 05310 (12/08/10) . I i F. Local Agency Consultant United City of Yorkville L Illinois Department Engineering Enterprises, Inc. p of Transportation C County C 0 Address Kendall A N 52 Wheeler Road Section L City 1_ 10-00042-00-BT U Sugar Grove Project No. A Preliminary Engineering State Services Agreement IL Job No. G For T Zip Code P-93-022-11 E Federal Participation A 60554 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Laura Schraw C T Brad Sanderson 630/553-8574 Y 630-466-6720 r LSchraw orkville. il . us bsanderson eeiweb. com THIS AGREEMENT is made and entered into this day of 2011 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description a E Name Kennedy Road Route FAU3793 Length 3. 14 mi Structure No. NA s f Termini IL Route 47 to Mill Road j 4 Description : Phase I Engineering Services for the construction of a new bike path on the south side of Kennedy Road from IL Route 47 to Mill Road. j Agreement Provisions I . THE ENGINEER AGREES, 1 . To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of E engineering services for the LA for the proposed improvement herein described . k 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE. i 3. To complete the services herein described within 480 calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. E 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. i 5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the E PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. E 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER E and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local I Roads and Streets manual published by the STATE. F 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. I e F Page 1 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM l i 9. The undersigned certifies neither the ENGINEER nor I have: a . employed or retained for commission , percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid , or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution , donation or consideration of any kind for, or in connection with , procuring or carrying out the AGREEMENT. d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining , attempting to obtain or performing a public (Federal , State or local) transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 11 . To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). i 13. Scope of Services to be provided by the ENGINEER: i ® Make such detailed surveys as are necessary for the planning and design of the PROJECT. E ❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. ❑ Prepare applications for U .S . Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification . I ❑ Design and/or approve cofferdams and superstructure shop drawings. ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches) . ® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action Determination or Environmental Assessment, State Clearinghouse , Substate Clearinghouse and all necessary environmental clearances. ❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction , Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE . I ❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. ® Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the i improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage I structures, and compliance with applicable design requirements and policies. I ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. ❑ Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual . The special provisions and detailed estimate of { cost shall be furnished in quadruplicate. ❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. s E i Page 2 of 5 BLR 05610 Rev. 9/06 Printed on 10/20/2011 9: 19: 10 AM i i E F f II . THE LA AGREES, 1 . To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: I Cost Plus Fixed Fee ® CPFF = 14.5%[DL + R(DL) + OH (DL) + IHDC] , or ❑ CPFF = 14 .5%[DL + R(DL) + 1 .4(DL) + IHDC] , or ❑ CPFF = 14.5%[(2 .3 + R)DL + IHDC] i Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor Specific Rate ❑ (Pay per element) i Lump Sum ❑ 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed , and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. i t ® Without Retainage I k a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. i 4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT- assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all I necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted ; contracts. The recipient's DBE program , as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program , the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U .S .C . 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U .S.C . 3801 et seq .) . III. IT IS MUTUALLY AGREED, F f 1 . That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without restriction or limitation as to their use. i z i G 6 E pff P Page 3 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM I 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction , Bureau of Local Roads and Streets Administrative Policies , Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. i 5. To maintain , for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. i 6. The payment by the LA in accordance with numbered paragraph 3 of Section 11 will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. i 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. i r 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surreys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from f soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination . j f 9. This certification is required by the Drug Free Workplace Act (301LCS 580) . The Drug Free Workplace Act requires that no grantee j or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including , but not limited to, suspension of contract or grant payments, termination of a contract or E grant and debarment of the contracting or grant opportunities with the State for at least one (1 ) year but no more than five (5) years. For the purpose of this certification , "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5, 000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1 ) Notifying employees that the unlawful manufacture, distribution , dispensing , possession or use of a controlled substance, r including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. j (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will : j (a) abide by the terms of the statement; and i (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction . b. Establishing a drug free awareness program to inform employees about: (1 ) The dangers of drug abuse in the workplace; I (2) The grantee's or contractor's policy of maintaining a drug free workplace; F (3) Any available drug counseling, rehabilitation and employee assistance program ; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. I d . Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction . e. Imposing a sanction on , or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling , treatment and rehabilitation is required and indicating that a trained referral team is in place. g . Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. i I {E 5 S Page 4 of 5 BLR 05610 (Rev. 9106) Printed on 10/20/2011 9: 19: 10 AM E 6 i 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate. i i i i Agreement Summary I i Prime Consultant: TIN Number A reement Amount Engineering Enterprises, Inc. 36-3150869 $ 1157249.79 i Sub-Consultants: TIN Number Agreement Amount Huff & Huff, Inc. 36-3044842 $10,934.45 i Sub-Consultant Total: $10,934.45 Prime Consultant Total : $115,249.79 Total for all Work: $126, 184.24 i I t f Executed by the LA: United City of Yorkville (Munici pa lityrrownsh i p/County) t t ATTEST: By: By: { Beth Warren — City Clerk Title: Mayor (SEAL) 9 r I Executed by the ENGINEER: s 1 ATTEST: Engineering Enterprises, Inc. I i fi By: By: I i Title: Executive Assistant Title: Vice President i i ; i i I i i I Page 5 of 5 BLR 05610 (Rev. 9/06) Printed on 10/20/2011 9: 19: 10 AM I DF-824-039 REV 12/04 PAYROLL ESCALATION TABLE FIXED RAISES FIRM NAME Engineering Enterprises, Inc. DATE 10120111 PRIME/SUPPLEMENT Prime PTB NO. CONTRACT TERM 16 MONTHS OVERHEAD RATE 185.00% START DATE 511 /2012 COMPLEXITY FACTOR 0 RAISE DATE 1 /1 /2013 % RAISE 3.00% ESCALATION PER YEAR 5/1 /2012 1 /1 /2013 1 1 /212013 - 9/1 /2013 8 8 16 16 50.00% 51 .50% 1 .0150 The total escalation for this project would be : 1 .50% Bureau of Design and Environment Printed 10/20/2011 9: 19 AM j I DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME Engineering Enterprises DATE 10/20/11 PRIME/SUPPLEMENT Prime PSB NO. i ESCALATION FACTOR 1 .50% CLASSIFICATION CURRENT RATE CALCULATED RATE Senior Principal $54. 81 $55.63 k Principal $54. 81 $55 .63 Senior Project Manager $43 . 07 $43. 72 Project Manager $37 .49 $38. 05 Sr. Project Engineer/Planner/Surveyor II $32 . 98 $33.47 Sr. Project Engineer/Planner/Surveyor 1 $27. 85 $28 .27 Project Engineer/Planner/Surveyor $23 . 08 $23.43 Sr. Project Technician 11 $32 . 82 $33. 31 Sr. Project Technician 1 $29. 73 $30. 18 Project Technician $26. 99 $27 . 39 Administrative Assistant $21 . 92 $22 . 25 $0. 00 t $0. 00 $0 . 00 j $0 . 00 $0. 00 $0. 00 I $0. 00 $0 . 00 i $0. 00 $0. 00 $0. 00 $0. 00 $0 . 00 i f t I s t t i I f E S £E 3 i (xg i e PREPARED BY THE AGREEMENTS UNITrinted 10/20/20119: 19 AM 8 3 3 COST PLUS FIXED FEE COST ESTIMATE OF CONSULTANT SERVICES DF-824-039 REV 12/04 FIRM Engineering Enterprises, Inc. DATE 10/20111 PS13 OVERHEAD RATE 1 .85 PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0 FIXED FEE = 14. 5% [DL+ R(DL)+OH (DL)+ IHDC] DBE OVERHEAD IN-HOUSE Outside SERVICES % OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL (A) (B) ( C ) (D) (E) (F) (G) (H) (B-G) Data Collection 16 553.26 11023. 52 228.63 15805.41 1 .43% To o. & Field Surveys 328 10, 185.24 18, 842 . 70 585 . 001 4, 293.88 33, 906.81 26 . 87% Design Studies, P&P 180 61174.33 11 ,422. 50 21551 .54 20, 148.37 15. 97% Env. Studies and Doc. 64 21211 .73 41091 . 69 914.00 10, 934.45 18, 151 .86 14. 39% Drainage Study 88 21975.90 51505.41 1 ,229.79 91711 . 10 7. 70% ROW Coordination 44 11499.93 21774. 86 619.84 41894.63 3. 88% Estimate of Cost 20 687 . 801 11272.44 284.24 21244.48 1 . 78% Project Dev. Report 136 41730.59 81751 . 59 250. 00 11991 . 17 150.00 15 , 873 . 35 12. 58% Meetings & Coord . 52 11937 .88 31585. 08 800.83 61323. 78 5. 01 % Administration 32 11358. 31 21512. 88 561 . 32 41432. 52 3. 51 % QC/QA 32 12358. 31 21512. 88 561 . 32 41432. 52 3. 51 % CAD 31720. 00 539.40 4, 259.40 3. 38% Subconsultant DL 0. 00 0.00 0. 00% TOTALS 9921 33 ,673. 271 62,295 . 56 4, 555. 001 14,575. 96 150. 001 10,934.45 0.00 1263184.24 100. 00% DBE 0.00% DBE PREPARED BY THE AGREEMENTS UNIT Printed 10/20/2011 9: 19 AM DF-824-039 . REV 12/04 AVERAGE HOURLY PROJECT RATES FIRM Engineering Enterprises, Inc. PSB DATE 10/20111 PRIME/SUPPLEMENT Prime SHEET 1 OF 2 PAYROLL AVG TOTAL PROJECT RATES Data Collection Topo. & Field Surveys Design Studies, P&P Env. Studies and Doc. Drainage Study HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Senior Principal 55.63 0 Principal 55.63 28 2.82°ro 1 .57 a 2.22°i° 1 .24 Senior Project Manager 43.72 0 Project Manager 38. 05 244 24.60% 9.36 1 4 25.00% 9.51 68 20.73% 7.89 16 8.89% 3.38 M2437.50% 9.51 8 9.09% 3.46 Sr. Project Engineer/Planner/Surveyor II 33.47 260 26.21 % 8.77 8 50.00% 16.74 80 44.44% 14.88 12.55 40 45.45% 15.22 Sr. Project Engineer/Planner/Surveyor 1 28.27 130 13.10% 3.70 130 39.63% 11 .20 Project Engineer/Planner/Surveyor 23.43 0 Sr. Project Technician II 33. 31 188 18.95% 6.31 4 25.00% 8.33 80 44.44% 14.81 12.49 40 45.45% 15. 14 Sr. Project Technician 1 30. 18 130 13.10% 3.95 130 39.63% 11 .96 Project Technician 27. 39 0 Administrative Assistant 22.25 12 1 .21 % 0.27 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS 992 100% $33.94 16 100.00% $34.58 328 100% $31 .05 180 1000% $34.30 64 100% $34.56 88 1 100% $33.82 PREPARED BY THE AGREEMENTS UNIT Printed 10/20/20119: 19 AM DF-824-039 REV 12/04 AVERAGE HOURLY PROJECT RATES FIRM Engineering Enterprises, Inc. PSB DATE 10/20/11 PRIME/SUPPLEMENT Prime SHEET 2 OF 2 PAYROLL AVG ROW Coordination Estimate of Cost Project Dev. Report Meetings & Coord. Administration QC/QA HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part, Avg Part, Avg Part. Avg Part. Av Senior Principal 55.63 Principal 55.63 4 2.94% 1 .64 4 7.69% 4.28 8 25.00% 13.91 8 25.00% 13.91 Senior Project Manager 43.72 Project Manager 38.05 16 36.36% 13.84 4 20.00% 7.61 40 29.41 % 11 .19 24 46. 15% 17.56 24 75.00% 28.54 24 75.00% 28.54 Sr. Project Engineer/Planner/Surveyor II 33.47 16 36.36% 12. 17 16 80.00% 26.78 60 44.12% 14.77 16 30.77% 10.30 Sr. Project Engineer/Planner/Surveyor 1 28.27 Project Engineer/Planner/Surveyor 23.43 Sr. Project Technician 11 33.31 8 18. 18% 6.06 24 17.65% 5.88 8 15.38% 5.12 Sr. Project Technician 1 30. 18 Project Technician 27.39 Administrative Assistant 22.25 4 9.09% 2.02 8 5.88% 1 .31 TOTALS 44 100% $34. 09 20 100% $34.39 136 100% $34.78 52 100% $37.27 32 100% $42 .45 32 1 100% $42.45 PREPARED BY THE AGREEMENTS UNIT Printed 10/20/20119: 19 AM 1 SUMMARY OF DIRECT COSTS Kennedy Road Bike Path; IL47 to Mill Road Kendall County i Engineering Enterprises, Inc. In-House Direct Costs No, Unit Cost/Unit Total Cost Printing/Reports 1500 Pages $0. 10 $ 150.00 Printing/Plans 100 Sheets $ 1 .00 $ 100 .00 CAD 248 Hours $ 15 .00 $3, 720 .00 Vehicle - Surveying 13 Days $45 .00 $585 .00 Subtotal $4,555 .00 Outside Direct Costs No. Unit Cost/Unit Total Cost f i Postage/Overnight Delivery 10 Each $ 15 .00 $ 150.00 Subtotal $ 150.00 i TOTAL $4,705 .00 { i 6 k F E 4 yyf P 4 }[I E { f E Ek 4 4 [E k[E{(pE t i, 1 f { { g ge9 e, `s k i ys s i i • I 1 554 915 Harger Road, Suite 330 Oak Brook, IL 60523 Phone (630) 684-9100 environmental engineers Fax (630) 684-9120 and consultants Website: I)ttp://Iitiffiiliuff.com f i October 12, 2011 i Mr. James R. Lenzini Project Manager Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 i PESA, Wetland Delineation, Endangered Species, Tree Survey, Wetland Impact Evaluation Form (WIE)/Process Kennedy Road Shared-Use Path Yorkville, Illinois Proposal No. T11425 E Dear Mr. Lenzini : Huff & Huff, Inc. (H&H) is pleased to submit this proposal to perform a Preliminary Environmental Site Assessment (PESA), wetland delineation, endangered species, tree survey and wetland impact evaluation form for the construction of the Kennedy Road Shared-Use Path in Yorkville. This proposal presents our project understanding, the scope of services, cost, and schedule for completing the project. A tiered approach to the wetlands and PESA is utilized to efficiently address potential impacts. i 1 . PROJECT UNDERSTANDING H&H has been requested to provide various environmental services for the parcel located for the construction of the Kennedy Road Shared-Use Path in Yorkville, Illinois. The project limits on Kennedy Road are from IL 47 to Mill Road, which is approximately three miles in length. The Shared-Use Path will be located on the southeast side of Kennedy Road and the area that we will be working in will be from the centerline of the road to 10 feet beyond the 40' right-of-way. j 2 . SCOPE OF SERVICES E Task 1 - Preliminary Environmental Site Assessment (PESA) E{ t H&H will prepare a Preliminary Environmental Site Assessment for the Kennedy Road Shared- Use path identified in the attached Location Map. The process will follow general protocols associated with ASTM E1527-05, which is a standard environmental site assessment methodology and IDOT procedures. These protocols are consistent with the "Preliminary Site 4 Assessment (PESA)" procedures outlined by the Illinois Department of Transportation (IDOT) in BDE #66- 10A;the "Manual for Conducting Preliminary Environmental Site Assessments for f UAProposal I BTransportationTEITEI - Kennedy.Road Yorkville.doex' F Q $(yg Y Illinois Department of Transportation Highway Project" , and Bureau of Local Roads Special Waste Procedures. A. Historical Research The site's historical land use/ownership record will be developed from standard historical sources. Either historical aerial photographs or historical maps, such as Sanborn Fire Insurance Maps, will be reviewed. The review will identify land use over time and potential areas of environmental concern, such as areas of surface disturbance and outside storage. B. Site Evaluation Current environmental features and conditions of sites adjacent to the right-of--way will be evaluated. A site walkover of potential right-of--way areas designated for excavation and/or acquisition will be conducted for first-hand evaluation of current environmental conditions within: the project limits. All of the features and conditions listed above will be investigated and, as appropriate, documented in photographs. The land-use and housekeeping practices of adjacent properties also will be evaluated in accordance with ASTM protocols. i i C. Records Review A records review will be conducted to determine potential environmental concerns within the study area. It will include a search of standard state and federal environmental record databases in accordance with the specifications of ASTM standards. This search is based on the outline of the study area. Specifically, Consultant will search each database to identify any potential sources requiring further investigation. As appropriate, Freedom of Information Act (FOIA) requests will be filed with the Illinois Environmental Protection Agency (IEPA) to obtain additional data pertaining to identified sites. A local source, such as the fire department or building department, will be contacted regarding available records and area history. I D. Report Preparation A special waste screening document will be prepared if the records review does not indicate the presence of any Recognized Environmental Conditions (RECs). If RECs are present, a Preliminary Environmental Site Assessment will document these findings. The following j information will be included in this report: a) The project location and description b) Historical uses of corridor. c) The area geology and hydrology. d) The environmental status of sites adjacent to the corridor regarding chemical use E and storage, underground and aboveground storage tanks, solid waste, special E k waste, and hazardous waste, wastewater, and PCBs. e) The environmental records review conducted for the two sites. f) An analysis of the site inspection. i U\Propwal 11\TransportationTEREEI - Kennedy Road Yorkville.docx- E i g) A summary of the findings regarding any environmental concerns. This will r include IDOT's per Memo 66- 10A. i Task 2 . Wetland Delineation and Report The following records/documents will be reviewed prior to conducting the field investigation. Soils information will be reviewed to determine the soil types encountered during the delineation procedures. The maps reviewed and to be used include: • U. S. Geological Survey Topographic Maps • National Wetlands Inventory Maps f • Kendall County Wetland Map • Kendall County Soil Survey • Kendall County Flood Insurance Rate Maps • Hydric Soils of the United States In addition to the areas identified on available mapping, the entire area within the proposed project limits will be investigated in the event that unmapped wetlands are present. As the wetland maps are developed to be used as a general planning tool, detailed field investigations are required to ascertain whether or not wetlands are present. All areas exhibiting wetland characteristics within the parcel will be investigated. 4 On-Site Investigation (Field Inventoryl f The on-site investigation will be conducted by our environmental staff experienced in Federal methods for conducting wetland delineations. Our staff will classify and define hydric soils, hydrophytic vegetation, and evidence of hydrology to determine if wetlands are present. The wetland perimeters will be located and flagged for completion of field survey by others. A wetland delineation of the project site will be conducted that will meet the requirements of j Executive Order 11990, "Protection of Wetlands; " Section 404 of the Federal Water Pollution Control Act as amended by the Clean Water Act (Corps of Engineers, Section 404 Permit), the Illinois Environmental Protection Agency (IEPA Section 401 Guidelines) regulations, the Kendall County Stormwater Management Ordinance, and the Yorkville Wetland Protection Regulation Ordinance. These regulations pertain to the placement of fill or alterations of drainage within wetlands of any type and apply to privately as well as publicly owned wetlands. The investigation will meet the requirements of these regulations by identifying the type, functions, and approximate boundaries of the involved wetlands. x E Wetlands found will be classified according to type using the "Classification of Wetlands and Deep Water Habitats of the United States" by Cowardin. Wetland boundaries will be defined in accordance with the regional supplement to the Corps of Engineers Wetlands Delineation Manual : Midwest region. This includes a soil investigation to determine the presence or absence j of hydric soils and an analysis of the dominant plant species. Field observations will be made on any evidence indicating the hydrology of the area and on water sources that are supporting these wetlands . Functions of these wetlands will be evaluated from field observations. €4 P 3 „f i S UAProposal I RTransportationTEREEI - Kennedy Road Yorkville.docx i i i I I H&H will flag the wetland perimeters. H&H will not conduct the survey of the wetlands but will coordinate with* EEI staff to assure accuracy of the wetland boundaries. This will include a meeting in the field with the survey crew, if necessary. Farmed Wetland Determination As there are farms located within the project limits, a Farmed Wetland Determination will be required. H&H will utilize the current USDA Natural Resource Conservation Service methodology for determining farmed wetlands. If farmed wetlands are identified on the aerial slides provided by the USDA Farm Services Agency, these areas will be investigated in the field to determine if they meet wetland criteria. The farmed wetland determination will be completed prior to the field work. t t Report k A wetland delineation report will be prepared summarizing the findings of the fieldwork. If no wetlands are present at either site, a summary letter will be prepared in lieu of a report, with necessary documentation of the field investigation. Specific items to be included are as follows: i a) Map showing the wetland boundaries and project boundaries b) Aerial Photo with the appropriate limits of delineated wetlands c) Floristic Quality Assessment t i A formal delineation of wetlands is required in accordance with Kendall County and the City of Yorkville regulations, prior to permitting any wetland impacts. Permitting will be conducted in f P Phase 2 and is not included in this scope of work. d E Task 3 . Endangered Species Review _ E. E i Endangered species consultation with the Illinois Department of Natural Resources (IDNR) will be submitted. H&H will prepare an ECOCAT and submit them for state listed endangered species consultation. E V A Section 7 Endangered Species consultation will be completed as documented on the United States Fish and Wildlife Service (USFWS) website. This documentation will determine whether federally threatened or endangered species habitat is present. If habitat is present, the next step is to determine whether the project will have an impact on the habitat. The USFWS does not review Section 7 consultation letters; instead the COE reviews the letters during permitting. One (1 ) copy of the EcoCAT, INDR response, and USFWS Section 7 Endangered Species consultation letter will be forwarded to EEL y UAProposal 1 ffransportationTEREEI - Kennedy Road Yorkville.docx, . a i I Coordination with the USFWS is required if it is anticipated that there will be an effect on threatened or endangered species, or their habitat. Coordination requirements with the .USFWS. will be documented. Endangered species surveys are not included in this scope of work. This proposal does not include an endangered species survey should one be required. t Task 4 . Tree Survey 4 i A tree survey will be conducted in accordance with current IDOT policies and Design & i Environment Memorandum 18, Preservation and Replacement of Trees, and the City of Yorkville Landscape Ordinance. This survey will include all trees six (6) inches in diameter or greater and smaller individuals when planted for landscape purposes. H&H staff will utilize initial survey data from EEI to conduct the tree assessment. Station and offset information will be obtained from EEI. H&H will identify the trees to species level and determine health, structure, and origin. H&H will also note whether any trees are of exceptional size and condition. H&H will determine which trees are worth avoidance. In addition, H&H will identify invasive, non-native trees that may enhance the rural setting through their removal. H&H will complete tabulation tables with the information gathered from the field assessment. Station and offset for the tables will be obtained from the survey. All data collected in the field concerning health, structure, and origin will be tabulated and summarized on the tables. A j summary memorandum will be prepared upon completion of the tabulation. Recommendations on trees to be avoided or removed will be included. H&H will also work with EEI in potential j E mitigation measures should certain trees be potentially impacted by the proposed project. This proposal does not include a Tree Removal Permit or Tree Preservation and Removal Plan should one be required. E Task 5. Wetland Impact Evaluation Form (WIM/Process i i Once all impacts are determined and the mitigation measure is selected, the results of the wetland studies will be summarized in the Wetland Impact Evaluation Forms and submitted to IDOT for I i review. 3. LEVEL OF EFFORT AND SCHEDULE 4 The level of effort and project cost is provided in the CECS Form attached to this proposal. f Costs will be invoiced as a cost plus fixed fee. f Please indicate acceptance of this agreement by returning a signed copy of this agreement or a purchase order incorporating the terms of the agreement. We appreciate the opportunity to work j with you and look forward to a successful project. If you have any questions concerning our f proposed scope of services or fees, please contact us. , E qg€ E i l UAProposal I I\TransportationTEI\EE1 - Kennedy Road Yorkville.docx x i 4. CONTRACT ,CONDITIONS 1 , CONSULTANT'S SERVICES : The Consultant's (Huff & Huff, Inc.) services shall consist of those tasks described in Section 2 . 2 . SCHEDULE : The Consultant's work under this Agreement shall begin according to Section 3 . 3 . COMPENSATION : The fee basis is outlined in Section 3 . 4. DIRECTION: For work performed under this Agreement, Consultant shall take direction from the Client. 5 . CHANGES : This Agreement may only be changed by written amendment which specifies the terms being revised and which has been signed by both parties hereto. 6. PROJECT DATA: The Consultant, in coordination with the Client, shall obtain from the appropriate sources all data and information necessary for the proper and complete execution of the Consultant's services. Consultant shall be entitled to rely on materials and information provided by the Client. 70 INDEPENDENT CONSULTANT: The Consultant shall be deemed to be an independent contractor in all its operations and activities hereunder. The employees furnished by Consultant to perform the work shall be deemed to be Consultant employees exclusively, and said employees shall be paid by Consultant for all services in this connection. The Consultant shall be responsible for all obligations and reports covering Social Security, Unemployment Insurance, Worker's Compensation, Income Tax, and other reports and I deductions required by an applicable state or Federal law. 8 . RIGHTS OF WORK PRODUCT: Client shall have unlimited rights in all drawings, designs, specifications, notes, and other work developed in the performance of this contract, including the right to use same on any other work without additional cost to the Client. The Consultant shall not be liable for any use or reuse of the drawings, designs, specifications, notes and other work for use other than intended under the terms of this Agreement. i 9. INDEMNIFICATION : The Consultant hereby agrees to indemnify and hold harmless the Client and any proper owners whose property it is necessary to access in the performance of this work, against any and all liability, loss, damages, demands, or actions or causes of I action, which may result from any damages or injuries sustained by a person or entity in E connection with or on account of any negligent act or omission of the Consultant or its employees relating to its obligations pursuant to this Agreement. f i E 10. TERMINATION: Client may terminate this Agreement at any time upon ten ( 10) days written notice for whatsoever reason, provided Client shall pay the Consultant a reasonable fee for work satisfactorily performed prior to the effective date of termination. In no case, however, shall the total amount paid to Consultant exceed the amount set out above. UAProposal i lUransportationTEITEI - Kennedy Road Yorkville.docx i i 11 . INSURANCE: The Consultant shall maintain insurance as set forth in the prime contract, if attached, or as set forth below. a. Worker's Compensation and Employer's Liability Insurance: Worker's Compensation in compliance with applicable State and Federal laws. b. Comprehensive General Liability Insurance for Bodily Injury and Property Damage to a combined single limit of $2,000,000 per occurrence/claim or an umbrella of $3 ,000,000. c. Comprehensive Automobile Liability Insurance, including owned, hired, and non-owned automobiles, for Bodily Injury and Property Damage to a combined single limit of $ 1 ,000,000 per occurrence. d. Professional liability insurance $2,000,000 on a claims made basis. 12. LIMITATION OF LIABILITY. Client recognized the disparity in relative risks and benefits of this engagement between Client and Consultant. In such recognition, Client agrees, to the { fullest extent permitted by law, to limit all liability of Consultant to the Client for any claims, losses, costs, damages, suits, warranties, whether for negligence, breach of contract or any other legal, equitable or statutory theory whatsoever, regardless of cause, including but not limited to attorneys ' fees, costs and expenses, so that the total aggregate liability of the Consultant to the Client shall not exceed $50,000 or, two hundred percent of all fees received by Consultant under this Agreement, whichever is greater. Additional limits of liability are available for additional fees. Unless such additional limits are negotiated in advance of any services under this Agreement, this limitation of liability shall apply regardless of the cause of action of legal theory pursued. ' 4 13 . STANDARD OF CARE: Services performed by the Consultant under this Agreement will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. 14. RETENTION OF RECORDS : Consultant shall maintain complete records of all hours billed and direct costs incurred under this Agreement so as to accurately reflect the services s performed and basis for compensation and reimbursement under this Agreement. All f relevant project and accounting files relating to this project shall be maintained for a period of seven (7) years from the date of termination or completion. E 15 . LEGAL: This Agreement shall be construed and interpreted solely in accordance with the laws of the State of Illinois. E i { f F f I t EyE f 3 i E E p P ¢3, E p� 3 C i 3 f UAProposal l ffransportationTEREEI - Kennedy Road Yorkville.doex i f 2 s . i BOTH PARTIES HERETO WARRANT AND REPRESENT that they have full right, power, and authority to execute this Contract. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first specified above. CONSULTANT CLIENT HUFF & HUFF, INC . EEI ENTERPRISES , INC. Signature Signature By Linda L. Huff, P.E. Typed Name - Typed Name President Officer's Title Officer's Title F October 12 ,12, 2011 Date Date i r i i t S 1 f S y( i i I [4[ t f {p€QQ [t E F E (N C (6 5 UAProposal 11\TransportationTEREEI - Kennedy Road Yorkville.docx fr, Payroll Escalation Table �p Fixed Raises FIRM NAME Huff & Huff, Im DATE 10/12111 PRIME/SUPPLEMENT Eel PTB NO, CONTRACT TERM 6 MONTHS OVERHEAD RATE Issx0% START DATE 11 /01 /11 COMPLEXITY FACTOR 0 RAISE DATE 01101112 % OF RAISE ",3;(}0% ESCALATION PER YEAR 11109711� X01 O'11't2 G1102(12 05101112 z! A 33,33% 68.67% 1 .0200 The total escalation for this project would be: zoo�r BDE 025 (Rev. 2106) PRINTED 10112111 , 11 :50AM PAGE Illinois Department of Transportation Payroll Rates i FIRM NAME Huff & Huff, Inc. DATE 10112/11 PRIME/SUPPLEMENT EEI PTB NO. ESCALATION FACTOR 100% k SSIFFI.CATION ' CURRENT RATE SCALATED :R* ATE I 1 'rirtcEpal $6137 $63,62 ' Senior Project Manager $55 . 76 $56.88 Senior Engineer III $41 . 60 $42.43 Senior Engineer II $35.42 $36. 13 Transportation Planner $30. 76 $31 . 38 Senior Scientist IV $41 . 84 $42 .68 Senior Scientist 111 $35 . 86 $36. 58 Senior Scientist II $28. 88 $29.46 Senior Scientist 1 $24. 72 $25. 21 Senior Geologist 1 $32 . 68 $3133 Project Engineer 11 $31 . 68 $32 . 31 Project Engineer 1 $25 . 52 $26. 03 Wetland Scientist III $0. 00 $0. 00 Wetland Scientist II $22 . 72 $23 . 17 Wetland Scientist 1 $0 . 00 $0.00 Project Scientist III $22 .68 $23. 13 Project Scientist II $0. 00 $0. 00 Project Scientist 1 $ 18 . 76 $19. 14 Project Geologist 1 $26 . 78 $27. 32 Project Associate $23. 00 $23.46 Senior CADD 1 $32. 08 $32.72 CADD II $25 . 00 $25.50 CADD 1 $ 16 . 04 $ 16.36 Admin . Manager 1 $29. 58 $30. 17 Administrative IV $ 19. 76 $20. 16 Administrative II $ 17 . 80 $ 18. 16 Administrative 1 $ 11 . 00 $ 11 .22 ` $0. 00 $0 . 00 $0. 00 I $0. 00 $0. 00 E $0. 00 $0. 00 $0.00 $0.00 $0.00 BDE 025 (Rev. 2/06) PRINTED 10/12/11 , 11 : 50 AM PAGE 2 i E Illinois rtment �Pa Cost Estimate of Of TransportafiOn Consultant Services (CPFF) Firm Huff & Huff,, Inc. Date , 10/12/11 Ra> rte; ., Kennedy Road section Overhead Rate 155.00% ' 'County Kendall Job No. Complexity Factor 0 PTB & Item _ Overhead In-House Outside Services % of Item Manhours Payroll & Direct Fixed Direct By Total Grand Fringe Benefits Costs Fee Costs Others Total PESA 41 11122.67 11740. 14 38.25 420. 65 265. 50 0 .00 3 , 587 .22 '32. 81 % Wetland Delineation & Rep 41 13205. 07 15867 . 86 65. 05 455. 01 15b50 0 . 00 3 .608 . 48 33. 000 Endangered S eces Revie 7 219.42 340. 10 1 .20 81 . 31 0.00 0.00 642. 03' _ 5. 87% Tree Surve 24 714. 82 1 , 107. 96 49.65 271 . 50 15.50' 0 .00 27159 .43 19 . 75% 1NIE 6 203. 18 31474 0. 00 ' 75. 13 0. 00 0.00 593 . 25 5 .43% Project Coordination 4 117. 83 182. 64 43. 57 344 . 04 3 . 15% TOTALS 123 ' 31582. 99 51553. 64 154. 15 1 .1347. 16 296.50 0.00 10, 934.45 .100. 00% Method of Compensation : Cost Plus Fixed Fee 1 X� 14.5%IDL + R(DL) + OH ( DL) + IHDC] Cost Plus Fixed Fee 2 14,5% [DL + R(DL) + 1 .4( DL) + IHDC] Cost Plus Fixed Fee 3 F�j 14. 5%[(2.3 + R)DL + IHDC] Specific Rate F1 Lump Sum ❑ PRINTED 10/12/11 , 11 : 50 AM Page 3 BDE 025 (Rev. 2/06) 7f�ry5�rta'�t':}f"1 Kennedy Hourly Project Rates �ot�te • Section County Kendall Consultant Huff & Huff, Inc. Date 10/12/11 Job No, PTB/Item Sheet 1 OF 1 Payroll Total Project Rates pESA Wetland Delineation & Report Endangered Species Review Tree Survey WIE Hours % Wgtd Hours % Wgtd Hours % Wgtd Flours % Wgtd Hours %°• Wgtd Hours % JAv Classification Part, Av Part, Avg Part. Avg Part. Av Part. Av part,Princ al 2 1 .63% 1 .03 2 4.88% - 3. 10 Senior Scientist IV 8 6.50% 2.78 3 7.32% 3. 12 1 14.29% 6. 10 2 8.33% 3. 56 2 3333% Senior Scientist 11 64 52.03% 15.33 30 73. 17% 21 .55 6 85.71 % 25.25 20 83. 33% 24.55 4 66167% 19.64 Proect Engineer 1 32 26.02% IL 6. 77 32 78.05%0 20.32 CADD 11 10 8. 13% 2.07 4 9.76% 2.49 6 14.63% 3.73 Administrative IV 7 5.69% 1 . 15 3 7.32% 1 .47 2 4.88% 0.98 2 8.33% 1 .68 0 0 0 ' TOTALS 123 100% $29. 13 41 100% $27.38 41 100% $29439 7 100% $31 .35 24 100% $29. 78 6 100% $33.86 BIDE 025 (Rev. 2/06) PRINTED 10/12/ 11 , 11 :50 AM PAGE 4 Illinois Department of Transportation Average Hourly Project Rates Route Kennedy Road Section County Kendall Consultant Huff & Huff, Inc. Date 10/12111 Job No PTB/Item Sheet 2 OF 1 Payroll Avg Project Coordination Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Av Part. Avg Part. Avg Part Av, Principal al 63.62 Senior Pro ect Mana er 56.88 Senior En ineer 111 42.43 Senior Engineer 11 36. 13 Trans` ortation Planner 31 .38 Senior SCientist. IV 42.68 - - Senior Scientist 111 36.58 Senior Scientist 11 29.46 4 1100.00% 29.46 Senior Scientist 1 25.21 Senior Geologist l 23,33 P"roj"ect En ineer 11 .__ 32:31 Pro ect Engineer 1 26.03 Wetland Scientist III Wetland Scientist II 2317 1p Wetland Scientist l Project Scientist I I 1 23.13 Project Scientist 11 Pr Scientist 1_ _ 19. 14 Projoict'.0eplogist 1 27.32 Project Associate 23.46 Senior CADD 1 32.72 CARD 1 16.36 Admin. Manager 1 30. 17 Adniinistrative 1V 20. 16 Adn-Ofstrative It 1 g. 16 Administrative 11.22 CADD ll 25.50 TOTALS 4 100% $29.46 0 0% $0.00 0 0% $0.00 0 0% $0.00 1 0 1 0% $0.00 0 0% • $0.00 BDE 025 (Rev. 2/06) PRINTED 10112/11 , 11 :50 AM PAGE 5 SUMMARY OF INHOUSE DIRECT COSTS Project: EEI = Kennedy Road DIRECT . Task 01 - RESA Trips - Company 75 miles x 1 x $ 0. 51 = $ 38 . 25 Task Total $ 38.25 Task 02 - Wetland Delineation & Report Trips - Company 75 miles x 1 x $ 0 . 51 = $ 38:25 Tolls 4 x $ 0 . 40 = $ 1 . 60 Reproduction 7 sets x 60 " x $ 0 . 03 = $ 12 .60 Color copies 7 sets x 18 x $ 0 . 10 = $ 12660 Task Total $ 65. 05 Task 03 - Endangered Species Review Reproduction 4 sets x 5 x $ 0 .03 = $ 0 .60 Color copies 3 sets x 2 x $ 0 . 10 = $ 0 .60 Task Total $ 1 .20 Task 04 - Tree Survey Trips - Company 75 miles x 1 x $ 0 . 51 = $ 38 .25 Tolls 4 x $ 0 . 40 = $ 1 .60 Reproduction 7 sets x 40 x $ 0 .03 = $ 8940 Color copies 7 sets x 2 x $ 0 . 10 = $ 1 .40 Task Total $ 49.65 I Task 05 - W!E Task Total $ a i i E GRAND TOTAL $ 154. 15 I i P:\Proposa1-2011\EEI\[EEI Kennedy Rd DC.xls]lnhouse Direct Costs r S i e E E I {gg Y pCp 4 t LI. 3, R f E y (i A a SUMMARY . OF OUTSIDE DIRECT COSTS Project : EEI - Kennedy Road OUTSIDE . Task 01 - PESA Federal Express 1 x $ 15 . 50 = $ 15 . 50 Records Search 1 x $ 250 . 00 = $ 250 . 00 Task Total $ 265. 50 t Task 02 - Wetland Delineation & Report Federal Express 1 x $ 15 . 50 = $ 15 . 50 Task Total $ - 15 . 50 Task 03 - Endangered Species Review Task Total $ - I Task 04 - Tree Survey ! Federal Express 1 x $ 15 .50 = $ 15. 50 Task Total $ 15.50 i Task 05 - WIE Task Total $ - F F GRAND TOTAL $ 296. 50 PAProposal-201 1 \EEI\[EEI Kennedy Rd DC.xls]inhouse Direct Costs i I P { t tr { { } i {g[E F i E� t i i 4- 5 k p!ti S q t5 C E 6 f d E S {f' ppL I E i Memorandum I To : Brad Sanderson, EEI EST. 1836 From: Laura Schraw, Interim Director of Parks and Recreation CC : Krysti Barksdale-Noble, Community Development Director Nona I Bart Olson, City Administrator Date : November 4, 2011 E Subject. Kennedy Road Shared-Use Path ITEP Grant Award E The 2 .72 mile trail connection along Kennedy Road from north of the Burlington Northern Santa Fe tracks to Route 47 is a primary connection for the Yorkville trail system. This link will connect residents between two elementary schools (Autumn Creek and Grande Reserve), commercial shopping, the Post Office, 5 city parks including our regional ballfields at Steven G . Bridge Park and future Disc Golf j Course, the Oswego Park and Ride, the REC Center, and ultimately downtown Yorkville . This project also includes a signalized railroad crossing for the BNSF railroad tracks that will allow people to safely cross the tracks. The path will directly connect 618 Yorkville homeowners (build out number of 1791 ) to the heart of Yorkville. i The overall project cost estimate is $ 1 ,744,600.00 with construction and engineering costs of $ 1 , 716,600.00 plus $28,000.00 in land acquisition costs. The federal share (80% project + 50% acquisition) is $ 1 ,387,280.00 and the City' s share (20% project + 50% acquisition) is $357,320 .00 . Of the i City' s share, if an IDNR Recreational Trail Grant is applied for and received, the $357,320.00 - $ 14,000.00 (50% acquisition) totaling $343 ,320.00 would be a 50150 match and the City' s share for engineering and construction could potentially be reduced to a total of $ 171 ,660 .00. The Village of Oswego was awarded a CMAQ grant for Mill Road, which is the missing link between Yorkville ' s Blackberry Creek Trail in Grande Reserve and the greater trail system in Illinois. Oswego has been fast-tracking this project and has already submitted plans to IDOT for approval . Ultimately, the Kennedy Road trail would connect Yorkville to the Fox River Trail (total 46.2 miles), the Virgil Gilman Trail ( 17.2 miles) and the Illinois Prairie Path (61 .0 miles) in addition to a number of shorter area trail E systems. € € i t € ({l 1 k F E f {F $2$ €5€. Y S N . W0-E, 1~ A Montgomery R � f Future Mill Road Alignment _"_-•--._..�. A� f To Park - N Ride t Steven L. G. �• Bridge -�S Park P �@ t Existing Trail, = —.—- '_..�_ .'•'sue• ,..*. �! •,�••� Grande Reserve El�•,�=•�'• hoot ry 1 Bristol School t w� .._.._.... + .r N Shared Use Path Project Location P Existing Trail �e� ••�f� ° endall .y '�..�., minty ell Presetve��:" •� I t N S i Gf • � 4 Start of ,•� Autumn Creek Bristol(Kendall Elementary Project School Fire Protection District#2 34 ;der Yorkville LI Y ville P t Office Rec _$ Center Tin Kennedy a. I T E Grant cw V. is gne",pmvidbd o cenWlt Wne"ty or Ow n ponsibW o, 0 1,000 2,000 ,ccu�cy,Hmotbass,.,cor�pJskinoss.k k��o/tlw ReWoswr-to dW*ra*n accuracy,tiraskness,coaWle s"s:satl approp"wwss o(As uss.Tas Un"d CJ*of Ybo* Mo maws no Site Location Map Feet wsrraAb ppurpro-AvUmp/i.dt.lYaWifi 1M -�+w a��o ey urNfotl Ctgr or roxr�ra sus Map produced by United City of Yorkville GIS WI �� •� 4 Oswego Trail Data provided by Oswegoland Park District Ole �'°--1 L ___•J — - --ti I V Village of Oswego - -- 1 Grande Reserve - Mill Road CMAQ Grant Regional � '; � i _; Park A - -' Ballfields .3 1 , Disc Golf ; . Course '-- ----I r ? E 1 ---- -----_-_.-- -- 1 ❑1 -- - Grande Reserve `" - ITEP Kennedy ` Elementary/Stepping I I �►- Road Project Stones Park , 1 -- _ _ _ _ i ���•� 46.2 Miles of Fox River Trail ,�. Autumn Creek - - - e 0- - ---- - ----- -- I . c Park f. Grande Reserve _ r 1. ,�,� +�� � ♦,�'` ��� - - ����� Blackberry i It ww_ ' Creek Trail _.._... Reimhenscnieder t Park Autumn Creek ; + - __'-� Legend — — — — r' Oswego Trails HOMEOWNERS ASSOCIATION, EXISTING ' I — HOMEOWNERS ASSOCIATION, FUTURE L� Autumn Creek — — — — I— — — — — ? MUNICIPAL, EXISTING L) � ,.. � ElementraIDOT Rte ry I�_ I �� — — MUNICIPAL, FUTURE _ III 47 Project ��_ ,•- �I 1 ! i --_—"" -- J _ _ _ OSWEGOLAND PARK DISTRICT, EXISTING �i `�- r ♦ =.. — ' OSWEGOLAND PARK DISTRICT, FUTURE 1 _ i ♦ 1 `i,+ Yorkvile Trails 1 ♦ ' Secured By City S ; i Kennedy Road ` _ City Owned/Maintained Asphalt Shared Use Path - i .�- fr County Trail In Developer PUD Agreement Proposed Conceptual 1 C f ' -------- —.._._ HOA Owned IL . -- Engineering Enterprises, Inc. United City of Yorkville DATE: OCTOBER 2011 KENNEDY ROAD LOCATION MAP CONSULTING ENGINEERS 800 Game Farm Road PROJECT NO.: Y01 144 BIKE PATH 52 wheeler Road Yorkville,IL 508fi0 PATH: UNITED CITY OF YORKVILLE Sugar Grave,Illinois ee (630)www.50 H:/GIS/PUBLIC/YORKVILLE/2011/YO1144 (630)466-6700/www.eeiweb.con http://www.yorkville.il.us KENDALL COUNTY,ILLINOIS NO. DATE REVISIONS FILE: Y01144 TRAILS.MXD NORTH _ A Message From Your 1 t 2 ` '- Sharing e Trail Sliming the Road Kane County Leaders S arin the Tmil Birycl ng Biking on Streets ec mewkene Inset t" ,,eve -roe xm: , a rf` ' 'Gene c ma m,. 'bul ..� m+a°=:•� - _ `''�'~ r' �, i ° j.:�°%, �'v xm, + Algon9um N f ee el Wace. o.. k + � � s��#�"" � M1: al � I'FO III r ��m s�a B'tavta m Jr �W � e l a w r. —— d... c w.. nz ... = K°I • 1 h ^a n amwr I e .. v cy- ...,� � _ �..... \\ '; .^- � - sl � • N � 2d= U a K d a nays _ .. -..,. 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