Park Board Packet 2012 01-19-12 Yorkville Parks & Recreation Department
Administration Office - REC Center 202 E Countryside Parkway
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
131 E. Hydraulic — River City Roasters
7:00 p.m.
January 19, 2012
Call to Order:
Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick,Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of
Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
December 8, 2011'
Bills Review:
Bill list*
November Budget Report
December Budget Report
Old Business:
BBQ Event*
Vendor in the Park Policy*
New Business:
Tips&Taps*
Monitor Productions
2012 Baseball Agreements*
Reports:
Director's Report
Recreation Report
Parks Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: February 9,2012
*Items needing Board approval or recommendation
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208491 1000BULB SERVICE LIGHTING & ELECTRICAL
941454-A 11/19/11 01 SHIPPING COSTS 79-790-56-00-5620 10.30
INVOICE TOTAL: 10.30 *
CHECK TOTAL: 10.30
208492 ALLSTAR ALL STAR SPORTS INSTRUCTION
117260 11/30/11 01 FALL SESSION INSTRUCTION 79-795-54-00-5462 2,268.00
INVOICE TOTAL: 2,268.00
CHECK TOTAL: 2,268.00
208493 AQUAPURE AQUA PURE ENTERPRISES, INC.
77033 11/29/11 01 CHEMICALS 80-800-56-00-5620 595.26
INVOICE TOTAL: 595.26 *
77097 12/05/11 01 PENTAIR PISTON ROD ASSEMBLY 80-800-54-00-5495 210.63
02 REPAIR ** COMMENT **
INVOICE TOTAL: 210.63 *
CHECK TOTAL: 805.89
208494 ARAMARK ARAMARK UNIFORM SERVICES
610-7294691 11/15/11 01 UNIFORMS 79-790-56-00-5600 38.78
INVOICE TOTAL: 38.78 *
610-7313997 11/29/11 01 UNIFORMS 79-790-56-00-5600 59.58
INVOICE TOTAL: 59.58 *
610-7323398 12/06/11 01 UNIFORMS 79-790-56-00-5600 38.78
INVOICE TOTAL: 38.78 *
610-7333002 12/13/11 01 UNIFORMS 79-790-56-00-5600 99.53
INVOICE TOTAL: 99.53 *
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208494 ARAMARK ARAMARK UNIFORM SERVICES
610-7342631 12/20/11 01 UNIFORMS 79-790-56-00-5600 157.65
INVOICE TOTAL: 157.65
CHECK TOTAL: 394.32
208495 BANCAMER BANC OF AMERICA LEASING
012040396-PR 12/23/11 01 COPIER LEASE 79-790-54-00-5485 178.00
02 COPIER LEASE 80-800-54-00-5485 198.00
INVOICE TOTAL: 376.00
CHECK TOTAL: 376.00
208496 BPAMOCO BP AMOCO OIL COMPANY
32574530-PR 12/24/11 01 GASOLINE 79-795-56-00-5695 31.28
INVOICE TOTAL: 31.28
CHECK TOTAL: 31.28
208497 CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-1211P 12/15/11 01 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 218.52
02 PARK/REC MONTHLY CHARGES 79-790-54-00-5440 80.04
INVOICE TOTAL: 298.56
CHECK TOTAL: 298.56
208498 CENSOD CENTRAL SOD
INV53919 11/16/11 01 SOD FOR BASEBALL FIELD REPAIR 79-790-56-00-5640 96.00
INVOICE TOTAL: 96.00
INV54290 11/28/11 01 SOD FOR BASEBALL FIELD REPAIR 79-790-56-00-5620 80.00
INVOICE TOTAL: 80.00
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208498 CENSOD CENTRAL SOD
INV54V09 12/12/11 01 SOD 79-790-56-00-5640 32.00
INVOICE TOTAL: 32.00 *
CHECK TOTAL: 208.00
208499 COMED COMMONWEALTH EDISON
7982205057-1111 11/30/11 01 202 E COUNTRYSIDE PKWY UNIT D 80-800-54-00-5480 111.89
INVOICE TOTAL: 111.89 *
7982206018-1111 12/01/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 2,212.45
INVOICE TOTAL: 2,212.45 *
CHECK TOTAL: 2,324.34
208500 ERC WIPI ERC WIPING PRODUCTS, INC
349317 12/12/11 01 20 DOZEN NEW TOWELS 80-800-56-00-5640 488.76
INVOICE TOTAL: 488.76 *
CHECK TOTAL: 488.76
208501 FIRSILLI FIRST ILLINOIS SYSTEMS, INC.
8628 12/01/11 01 DECEMBER PEST CONTROL 80-800-54-00-5462 43.00
INVOICE TOTAL: 43.00 *
CHECK TOTAL: 43.00
208502 FIRST FIRST PLACE RENTAL
219217-1 12/15/11 01 CARBIDE POINTS FOR HARLEY RAKE 79-790-56-00-5640 169.90
INVOICE TOTAL: 169.90 *
CHECK TOTAL: 169.90
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208503 FLATSOS RAQUEL HERRERA
122711 12/27/11 01 1 NEW TIRE MOUNTED & BALANCED 79-790-56-00-5640 250.00
INVOICE TOTAL: 250.00
CHECK TOTAL: 250.00
208504 GAMETIME GAME TIME
804334 12/02/11 01 PARTS TO REPLACE BROKEN 79-790-56-00-5640 845.15
02 PLAYGROUND PARTS AT HIDDEN ** COMMENT **
03 SPOT & GILBERT PARKS ** COMMENT **
INVOICE TOTAL: 845.15
CHECK TOTAL: 845.15
208505 GODWINL LISA GODWIN
120811-PB 12/13/11 01 DECEMBER 8 PARK BOARD MEETING 79-795-54-00-5462 67.76
02 MINUTES ** COMMENT **
INVOICE TOTAL: 67.76
120811-TH 12/14/11 01 DECEMBER 8 TOWN HALL MEETING 79-795-54-00-5462 72.24
02 MINUTES ** COMMENT **
INVOICE TOTAL: 72.24
CHECK TOTAL: 140.00
208506 HAAKEL LAURA SCHRAW
010112 12/19/11 01 DECEMBER MOBILE EMAIL 79-795-54-00-5440 22.50
02 REIMBURSEMENT ** COMMENT **
03 DECEMBER MOBILE EMAIL 79-790-54-00-5440 22.50
04 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208507 HOMEDEPO HOME DEPOT
1016634 11/30/11 01 FILTERS 80-800-56-00-5620 52.45
INVOICE TOTAL: 52.45
CHECK TOTAL: 52.45
208508 HOMERIND HOMER INDUSTRIES
542410 12/01/11 01 SAFETY SURFACING AT GRANDE 79-790-56-00-5640 1,280.00
02 RESERVE ** COMMENT **
INVOICE TOTAL: 1,280.00
542412 12/02/11 01 SAFETY SURFACING AT CANNONBALL 79-790-56-00-5640 1,280.00
02 PARK ** COMMENT **
INVOICE TOTAL: 1,280.00
542473 12/05/11 01 SAFETY SURFACING AT RAINTREE 79-790-56-00-5640 1,280.00
02 PARK ** COMMENT **
INVOICE TOTAL: 1,280.00
542485 12/06/11 01 MULCH AT INDUSTRIAL PARK 79-790-56-00-5640 1,280.00
INVOICE TOTAL: 1,280.00
CHECK TOTAL: 5, 120.00
208509 HORNERR RYAN HORNER
010112 12/19/11 01 DECEMBER MOBILE EMAIL 79-790-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
208510 HOULEA ANTHONY HOULE
010112 12/19/11 01 DECEMBER MOBILE EMAIL 79-790-54-00-5440 45.00
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208510 HOULEA ANTHONY HOULE
010112 12/19/11 02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
208511 IDABWM ILLINOIS DEPT. OF AGRICULTURE
112811 11/28/11 01 PESTICIDE LICENSE RENEWAL FOR 79-790-54-00-5412 80.00
02 5 PEOPLE ** COMMENT **
INVOICE TOTAL: 80.00
CHECK TOTAL: 80.00
208512 ILPD4811 ILLINOIS STATE POLICE
121211-PR 12/12/11 01 BACKGROUND CHECK 80-800-54-00-5462 34.25
02 COACHES BACKGROUND CHECKS 79-795-54-00-5462 1,130.25
INVOICE TOTAL: 1,164.50
CHECK TOTAL: 1, 164.50
208513 KIDSFIRS KIDS FIRST SPORTS SAFETY INC.
111111-2 12/20/11 01 ADDITIONAL PAYMENT DUE FOR 79-795-54-00-5462 77.00
02 PREVIOUS INVOICE ** COMMENT **
INVOICE TOTAL: 77.00
CHECK TOTAL: 77.00
208514 KONICAMI KONICA MINOLTA BUSINESS
219553377 11/29/11 01 COPIER CHARGES 80-800-54-00-5485 43.31
02 COPIER CHARGES 79-790-54-00-5485 43.31
INVOICE TOTAL: 86.62
CHECK TOTAL: 86.62
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208515 MENLAND MENARDS - YORKVILLE
36191 11/23/11 01 MATERIALS FOR WALL REPAIR 80-800-56-00-5640 15.44
INVOICE TOTAL: 15.44 *
37938 11/28/11 01 8 PAIRS OF GLOVES 79-790-56-00-5600 79.92
INVOICE TOTAL: 79.92 *
38325 11/29/11 01 BAR & CHAIN LUBE 79-790-56-00-5620 11.98
INVOICE TOTAL: 11.98 *
38676 11/30/11 01 HYDROCLEAN FILL VALVE, PIPE 79-795-56-00-5640 19.01
INVOICE TOTAL: 19.01 *
38924 12/01/11 01 DUSTER, LYSOL, BATTERIES, 80-800-56-00-5620 47.87
02 TRASH BAGS, VACCUUM BELTS ** COMMENT **
INVOICE TOTAL: 47.87 *
40772 12/07/11 01 PLAYGROUND REPAIR MATERIALS 79-790-56-00-5620 29.87
02 FOR HEARTLAND CIRCLE ** COMMENT **
INVOICE TOTAL: 29.87 *
40776 12/07/11 01 ANVIL LOPPER 79-790-56-00-5630 7.94
INVOICE TOTAL: 7.94 *
40802 12/07/11 01 PAVER EDGER, SAND, NAIL SPIKE 79-790-56-00-5620 76.07
INVOICE TOTAL: 76.07 *
40847 12/07/11 01 CONCRETE MIX 79-790-56-00-5620 10.92
INVOICE TOTAL: 10.92 *
41147 12/08/11 01 POLY CLEAR 79-790-56-00-5620 28.49
INVOICE TOTAL: 28.49 *
42565 12/13/11 01 PAVER SAND, PAVER EDGER 79-790-56-00-5640 19.47
INVOICE TOTAL: 19.47 *
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208515 MENLAND MENARDS - YORKVILLE
42731-11 12/14/11 01 HEX KEY SETS, SCREWDRIVER 79-790-56-00-5630 7.73
INVOICE TOTAL: 7.73 *
43241-11 12/16/11 01 CARPET CLEANER, OUTLET PLATE, 80-800-56-00-5620 36.13
02 GLADE REFILLS ** COMMENT **
INVOICE TOTAL: 36.13 *
44244 12/20/11 01 CARRBOLTS, HOOK & EYE 79-790-56-00-5620 3.27
INVOICE TOTAL: 3.27 *
CHECK TOTAL: 394.11
208516 MJELECT MJ ELECTRICAL SUPPLY, INC.
1125561-01 11/25/11 01 RECEPTOR 79-790-56-00-5640 21.00
INVOICE TOTAL: 21.00 *
1125679-00 12/05/11 01 PHOTOCONTROL 79-790-56-00-5640 22.00
INVOICE TOTAL: 22.00 *
1125687-01 12/06/11 01 BULBS 79-790-56-00-5640 36.00
INVOICE TOTAL: 36.00 *
1125730-00 12/06/11 01 PHOTOCONTROL 79-790-56-00-5640 11.00
INVOICE TOTAL: 11.00 *
CHECK TOTAL: 90.00
208517 NANCO NANCO SALES COMPANY, INC.
7130 12/15/11 01 BODY & HAIR SOAP, GARBAGE BAGS 80-800-56-00-5620 202.50
INVOICE TOTAL: 202.50 *
CHECK TOTAL: 202.50
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208518 NEGRER RYAN NEGRE
010112 12/19/11 01 DECEMBER MOBILE EMAIL 79-795-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
208519 NEXTEL NEXTEL COMMUNICATIONS
837900513-118P 12/27/11 01 PARKS MONTHLY CHARGES 79-790-54-00-5440 136.65
02 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 34.16
03 RECREATION MONTHLY CHARGES 79-795-54-00-5440 136.66
INVOICE TOTAL: 307.47
CHECK TOTAL: 307.47
208520 NICOR NICOR GAS
64-99-70-7276 0-1111 12/07/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 1,182.10
INVOICE TOTAL: 1,182.10 *
65-69-00-0377 0-1111 12/06/11 01 202 E COUNTRYSIDE PKWY UNIT D 80-800-54-00-5480 99.17
INVOICE TOTAL: 99.17 *
CHECK TOTAL: 1,281.27
208521 OFFWORK OFFICE WORKS
198778-PR 12/05/11 01 TONER, PENS 79-790-56-00-5610 170.97
INVOICE TOTAL: 170.97 *
CHECK TOTAL: 170.97
208522 OMALLEY O'MALLEY WELDING & FABRICATING
14723 12/21/11 01 REPAIR ALUM. PLAYGROUND 79-790-56-00-5640 30.00
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208522 OMALLEY O'MALLEY WELDING & FABRICATING
14723 12/21/11 02 BACKHOE BUCKET ** COMMENT **
INVOICE TOTAL: 30.00 *
CHECK TOTAL: 30.00
208523 ORRK KATHLEEN FIELD ORR & ASSOC.
13616-PR 12/04/11 01 LEGAL MATTERS 79-790-54-00-5466 185.00
INVOICE TOTAL: 185.00 *
CHECK TOTAL: 185.00
208524 PEPSI PEPSI-COLA GENERAL BOTTLE
22055105 12/16/11 01 WATER, GATORADE, POP 80-800-56-00-5607 281.26
INVOICE TOTAL: 281.26 *
CHECK TOTAL: 281.26
208525 PITBOW PITNEY BOWES
5336185-DC11 12/13/11 01 09/30/11 - 12/30/11 RENTAL 79-795-54-00-5452 147.00
02 CHARGES ** COMMENT **
INVOICE TOTAL: 147.00 *
CHECK TOTAL: 147.00
208526 PITNEYBO PITNEY BOWES INC
778418 12/22/11 01 2 INK CARTRIDGES FOR METER 79-795-54-00-5452 110.48
INVOICE TOTAL: 110.48 *
CHECK TOTAL: 110.48
208527 R0000478 RENEE SHAFER
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208527 R0000478 RENEE SHAFER
110154 12/19/11 01 DROPPED CLASS REFUND DUE TO 79-795-54-00-5496 75.00
02 CUSTOMER CONFLICT ** COMMENT **
INVOICE TOTAL: 75.00 *
CHECK TOTAL: 75.00
208528 R0000988 RANDY MITCHELL
108667 12/01/11 01 CLASS CANCELLATION REFUND 79-795-54-00-5496 95.00
INVOICE TOTAL: 95.00 *
CHECK TOTAL: 95.00
208529 ROSBOROS SHAY ROSBOROUGH
010112 12/19/11 01 DECEMBER MOBILE EMAIL 79-795-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
208530 SLEEZERS SLEEZER, SCOTT
010112 12/19/11 01 DECEMBER MOBILE EMAIL 79-790-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
208531 SPRTFLD SPORTSFIELDS, INC.
211842 12/16/11 01 BASEBALL INFIELD MIX 79-790-56-00-5640 573.75
INVOICE TOTAL: 573.75
CHECK TOTAL: 573.75
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208532 UNIQUEPR UNIQUE PRODUCTS & SERVICE
232508 12/12/11 01 TOILET TISSUE, PAPER TOWEL, 80-800-56-00-5620 244.98
02 LAUNDRY SOAP ** COMMENT **
INVOICE TOTAL: 244.98
CHECK TOTAL: 244.98
208533 VISA VISA
122711-PR 12/27/11 01 HTD2012 TENT DEPOSIT 79-000-14-00-1400 700.00
02 BIB OVERALLS 79-790-56-00-5600 107.24
03 LATCH 79-790-56-00-5640 87.00
04 IPRA CONFERENCE REGISTRATION 79-795-54-00-5412 220.00
05 FOR 3 PEOPLE ** COMMENT **
06 IPRA ANNUAL MEMBERSHIP DUES 79-795-54-00-5490 1,100.00
07 FOR 4 PEOPLE ** COMMENT **
08 PRESCHOOL SUPPLIES, POSTAGE 79-795-56-00-5606 242.02
09 FOR SANTA LETTERS, CHRISTMAS ** COMMENT **
10 GIFTS FOR PRESCHOOL KIDS ** COMMENT **
11 MONTHLY CABLE 79-795-56-00-5620 79.95
12 IGNITOR CONTROL, SPARK IGNITOR 80-800-54-00-5495 104.24
13 PRESCHOOL SUPPLIES, GROUP 80-800-56-00-5606 864.57
14 POWER MONTHLY LICENSE FEE, ** COMMENT **
15 PHOTO DEVELOPING, TRICEPT ** COMMENT **
16 ROPES, AQUA FITNESS ROPES ** COMMENT **
17 MERCHANDISE RETURN CREDITS 80-800-56-00-5606 -85.39
18 MONTHLY CABLE 80-800-56-00-5620 116.54
19 SKIMMER COVERS 80-800-56-00-5640 42.61
20 IPRA CONFERENCE REGISTRATION 79-790-54-00-5412 855.00
21 FOR 1 PERSON AND 2 MEMBERSHIPS ** COMMENT **
22 FPR IPRA ** COMMENT **
INVOICE TOTAL: 4,433.78
CHECK TOTAL: 4,433.78
208534 WALKCUST WALKER CUSTOM HOMES, INC.
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208534 WALKCUST WALKER CUSTOM HOMES, INC.
YPD 2/12 12/14/11 01 FEBRUARY 2012 LEASE PAYMENT 80-800-54-00-5485 18,500.00
INVOICE TOTAL: 18,500.00
CHECK TOTAL: 18,500.00
208535 WERDERIB BELEM WERDERICH
121211 12/12/11 01 SPANISH CLASS INSTRUCTION 79-795-54-00-5462 350.00
INVOICE TOTAL: 350.00 *
CHECK TOTAL: 350.00
208536 WIREWIZ WIRE WIZARD OF ILLINOIS, INC
12417 12/01/11 01 JANUARY 2012 - MARCH 2012 80-800-54-00-5462 60.00
02 ALARM MONITORING ** COMMENT **
INVOICE TOTAL: 60.00 *
CHECK TOTAL: 60.00
208537 YORKACE YORKVILLE ACE & RADIO SHACK
113011-C 11/30/11 01 MERCHANDISE RETURN CREDIT 79-790-56-00-5620 -4.67
INVOICE TOTAL: -4.67 *
141094 11/15/11 01 ANTI FREEZE 79-790-56-00-5620 39.90
INVOICE TOTAL: 39.90 *
141760 12/27/11 01 CHAINSAW BLADES 79-790-56-00-5630 189.90
INVOICE TOTAL: 189.90 *
141763 12/27/11 01 CHAINSAW BLADES 79-790-56-00-5630 33.98
INVOICE TOTAL: 33.98 *
CHECK TOTAL: 259.11
DATE: 01/04/12 UNITED CITY OF YORKVILLE PAGE: 14
TIME: 12:05:11 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/12/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
208538 YORKNAPA YORKVILLE NAPA AUTO PARTS
981619 11/02/11 01 TRAILER PLUG 79-790-56-00-5640 10.09
INVOICE TOTAL: 10.09
CHECK TOTAL: 10.09
TOTAL AMOUNT PAID: 43,305.84
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
1ACCOUNT NUMBER DESCRIPTION May-11 :June-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET I %of Budget
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS 400,000 0.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - - - - - - 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 1,026 19,486 20,000 97.43%
72-000-47-00-4704 BLACKBERRY WOODS - - - - - - - 500 0.00%
72-000-47-00-4706 CALEDONIA - 0.00%
72-000-47-00-4707 RIVER'S EDGE - - - - - - - - 0.00%
TOTAL REVENUES:LAND CASH 3,077 2,051 1,026 11,281 1,026 1,026 19,486 1 420,500 1 4.63%
LAND CASH EXPENDITURES
72-720-60-00-6029 CALEDONIA - - - - - - - - 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS - 11,000 - - 11,000 11,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 217,127 270,000 80.42%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - - 0.00%
72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1,674 1,674 1,674 1,674 1,674 11,716 20,084 58.33%
TOTAL FUND REVENUES 3,077 - 2,051 1,026 11,281 1,026 1,026 19,486 420,500 4.63%
TOTAL FUND EXPENDITURES 80,552 4,847 56,091 62,331 2,632 13,219 20,170 239,842 301,084 79.66%
FUND SURPLUS DEFICIT 77,475 4,847 54,040 61,306 8,650 12,193 (19,145) 220,356 119,416
PARK&RECREATION REVENUES
79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 6,535 - 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 26,022 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 102,061 - 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 42,653 180,000 23.70%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - 36,696 30,000 122.32%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79%
79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 75 300 25.06%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - 3,336 - 0.00%
79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 38,190 86,000 44.41%
79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 24,878 - 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 2,299 11,200 20.53%
79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 - 2,738 500 547.50%
79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 431,414 732,710 58.88%
TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 79 673 817,857 1,175,710 69.56%
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 211,810 370,000 57.25%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - 16,934 17,000 99.61%
79-790-50-00-5020 OVERTIME - - - - - - 30 30 3,000 1.00%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 20,203 37,730 53.55%
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 17,087 30,000 56.96%
79-790-54-00-5412 TRAINING&CONFERENCES 100 - - - - 1,535 1,635 2,600 62.88%
79-790-54-00-5415 TRAVEL&LODGING - - - - - 144 144 750 19.24%
79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 1,717 3,780 45.42%
79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 523 4,500 11.63%
79-790-54-00-5466 LEGAL SERVICES - 555 416 196 (196) 1 971 4,000 24.28%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 1,235 2,500 49.41%
79-790-56-00-5600 WEARING APPAREL I - 336 317 155 155 229 320 1,512 4,100 36.88%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
of Fiscal Yea124,174 17% 25% 33% 42% SO% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION -11 June-11. July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Budget
79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 - 122 300 40.73%
79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 13,978 22,500 62.13%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 257 2,250 11.41%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 11,588 6,051 1,075 1,818 1,434 11,227 33,193 48,000 69.15%
TOTAL EXPENDITURES:PARKS DEPT 52 947 45,267 40,914 58,520 38,378 51,152 321,353 553,510 58.06%
RECREATION DEPARTMENT EXPENDITURES
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 112,163 190,000 59.03%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 10,008 25,000 40.03%
79-795-50-00-5020 OVERTIME - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - 10,665 12,500 85.32%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 11,788 25,000 47.15%
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 29182 2,115 1,004 1,498 1,611 1,618 11,223 25,000 44.89%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 1,827 13,076 22,000 59.44%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 11,567 20,000 57.83%
79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - - 150 2,000 7.50%
79-795-54-00-5415 TRAVEL&LODGING - - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - - 8,289 27,000 30.70%
79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 1,026 4,300 23.86%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - 1,000 0.00%
79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 800 19924 8,000 24.05%
79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,072 45,416 47,000 96.63%
79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 5,629 22,000 25.59%
79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 25 70 4,500 1.55%
79-795-54-00-5490 DUES&SUBSCRIPTIONS I - - - - - 162 162 1,500 10.80%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - 106 - - - 106 1,000 10.57%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 6,190 7,000 88.42%
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 84,882 100,000 84.88%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 16,337 55,000 29.70%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 - 11,525 18,000 64.03%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 872 3,000 29.06%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 4,885 5,500 88.82%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,446 1,446 500 289.20%
79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 289 2,000 14.46%
79-795-56-00-5645 BOOKS&PUBLICATIONS - - - 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE 44 81 84 72 340 - 621 3,000 20.71%
TOTAL EXPENDITURES:RECREATION DEPT 369403 44,816 879084 59,580 69.313 37,739 35,374 370,308 635,700 58.25%
TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 79,673 817,857 1,175,710 69.56%
TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 86,526 691,661 1,189,210 58.16%
FUND SURPLUS EFICIT 116,039 1 8,049 28,767 10,585 15,038 1 33,275 6,854 126,196 13,500
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
IACCOUNT NUMBER DESCRIPTION May-11 June-11 I July-11 August-11 September-11 October-11 November-11 Totals BUDGET I %of Budget
RECREATION CENTER REVENUES
80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 52,325 125,000 41.86%
80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 643 5,504 12,500 44.03%
80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 265,195 410,000 64.68%
80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 4,492 3,500 128.34%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 20,073 35,000 57.35%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 52 2,592 15,000 17.28%
80-000-44-00-4448 1 TANNING SESSION FEES 575 129 160 108 115 70 123 1,280 2,500 51.20%
80-000-48-00-4820 IRENTAL INCOME 6 31 299 174 1,118 2,049 1,106 4,782 5,000 95.64%
80-000-48-00-4845 IDONATIONS 230 - - 295 - - 135 660 2,000 33.00%
80-000-48-00-4850 IMISCELLANEOUS INCOME 37 32 5 17 6 22 1 118 500 23.60%
TOTAL REVENUES:RECREATION CTR REVENUES 58 296 54,501 44,378 51,834 47,517 46,083 54,413 357,022 611000 58.43%
RECREATION CENTER EXPENSES
80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 18,140 34,200 53.04%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 52,409 98,000 53.48%
80-800-50-00-5020 OVERTIME - - - - - - - - 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 15,746 35,000 44.99%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 31,758 65,000 48.86%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 5,696 10,000 56.96%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 9,042 17,708 51.06%
80-800-54-00-5415 TRAVEL&LODGING - - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 1,495 3,600 41.54%
80-800-54-00-5447 SCHOLARSHIPS - - - - - - - 900 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 681 9,031 17,700 51.03%
80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 6,220 23,270 49,000 47.49%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 148,255 226,500 65.45%
80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 114 - - - 114 200 57.20%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - 361 447 - - 808 21,200 3.81%
80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 3,010 5,500 54.73%
80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - 61,503 53,680 114.57%
80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 7,998 17,000 47.05%
80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 3,258 6,300 51.71%
80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 743 2,600 28.58%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 519 4,210 6,200 67.91%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 - 1,000 1,000 100.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 362 327 996 195 318 119 2,318 11,000 21.07%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Budget
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 50 0.00%
80-800-56-00-5695 GASOLINE 44 81 84 72 282 1 300 1 93.84%
TOTAL FUND REVENUES 58,296 54,501 449378 519834 47,517 46,083 54,413 357,022 611,000 58.43%
TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 50,695 M 400,087 691,738 1 57.84%
FUND SURPLUS DEFICIT 30,783 6,620 30,016 6,320 5,66 69744 1 3,718 439065 80,738
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
LAND CASH REVENUES
72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $
72-000-47-00-4701 GREENBRIAR $ $ $ $ $ $ $ $ $
72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $
72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ $
72-000-47-00-4704 OSLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ 320,000
72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ $
72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ 30,000
72-000-47-00-4707 FOX HIGHLANDS $ $ $ $ $ $ $ $ $ -
72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $
72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ $
72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ $
72-000-47-00-4715 WHITE OAK UNIT 1&2 $ $ $ $ $ $ $ $ $
72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ $
72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ $
72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $
72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ $
72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $
72-000-47-00-4723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $
72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $
72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ $
72-000-47-00-4731 MONTALBANO HOMES $ - $ $ $ $ $ $ $ $
72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $
72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ 3,000
72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ $ -
72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ $
72-000-47-00-4737 CALEDONIA $ $ $ $ - $ - $ $ $ $ 38,000
72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 16,409.12 $ 22,000
72-000-47-00-4739 WYNSTONE TOWNHOMES $ - $ - $ $ - $ - $ $ $ $
72-000-47-00-4740 VILLAS AT THE PRESERV $ - $ $ $ $ $ $ $ $
72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ $
72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $
72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ $
72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $
72-000-47-00-4745 PRESTWICK $ $ $ $ $ $ $ $ $
72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ $
72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ $
72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $
72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ $ 568.18 $
72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ - $ $ $ $ $ $
72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ - $ $ $ $ $ $
72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 1 $ $ $ $ $ 100,000.00 $
1of5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
LAND CASH EXPENSES
72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $
72-000-75-00-7317 HEARTLAND CIRCLE $ - $ - $ $ $ $ $ $ $
72-000-75-00-7326 MOSIER HOLDING COSTS $ $ - $ $ $ $ $ 10,000.00 $ 10,000.00 $ 10,000
72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ $ $
72-000-75-00-7328 PRAIRIE MEADOWS(MEND $ $ $ $ $ $ $ $ $
72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $
72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $
72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ 495,000
72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $
72-000-75-00-7335 GRANDE RESERVE BIKE T $ $ $ $ $ $ $ $ $
72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ $
72-000-75-00-7337 BRISTOL BAY PARK A $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ $ 83,512.85 $ 100,000
72-000-75-00-7339 BRISTOL BAY REGIONAL PAR $ - $ $
72-000-99-00-9901 TRANSFER TO GENERAL F $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ 30,224.50 $ 60,449
TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 116,977.30 $ 413,000.00
TOTAL FUND EXPENSES $ $ - $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 123,737.35 $ 665,449.00
FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (6,760.05) $ (252,449.00)
PARK&RECREATION OPERATING REVENUES
79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 $ 12,944.00 $ 6,887.00 $ 26,101.50 $ 17,347.80 $ 122,463.30 $ 225,000
79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ 29,765.01 $ 30,000
79-000-42-00-4285 VENDING MACHINE INCOM $ - $ $ $ $ - $ - $ - $ $
79-000-42-00-4286 RENTAL INCOME $ - $ $ - $ $ - $ - $ $ - $ -
79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 9,485.50 $ 15,000
79-000-42-00-4288 GOLF OUTING REVENUE $ - $ - $ - $ $ - $ - $ $ - $ 9,000
79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,448.00 $ $ 134,791.90 $ 130,000
79-000-42-00-4295 MISC RETAIL $ - $ $ - $ - $ - $ $ $ - $ 3,500
79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,728.00 $ 405.00 $ - $ 3,463.00 $ 14,000
79-000-44-00-4404 TREE DONATIONS $ - $ - $ $ - $ 350.00 $ 350.00 $ 225.00 $ 925.00 $ 600
79-000-44-00-4412 INSURANCE REIMBURSEMEN $ - $ -
79-000-44-00-4490 MISCELLANEOUS INCOME $ $ -
79-000-45-00-4550 YOUTH SERVICES GRANT $ - $ $ $ - $ - $ - $ - $ $ 500
79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.80 $ 31.17 $ 28.11 $ 183.03 $ 500
79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 251,401.50 $ 430,974
79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ - $ - $ - $ - $ - $ - $ 100,000.00 $ 100,000
79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 303,867.62 $ 520,916
TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 956,345.86 $ 1,479,990.00
PARK EXPENSES(FUND 79)
79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,877.93 $ 27,162.56 $ 206,097.14 $ 350,026
79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,813.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ 15,607.76 $ 17,000
79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ - $ - $ - $ 241.37 $ - $ 483.19 $ 4,000
79-610-62-00-5405 PARK CONTRACTUAL $ - $ - $ - $ - $ - $ 2,025.00 $ 120.00 $ 2,145.00 $ 2,000
79-610-62-00-5408 MAINTENANCE-EQUIPMENT $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,508.67 $ 1,283.42 $ 6,770.20 $ 14,000
79-610-62-00-5417 MAINTENANCE-PARKS $ - $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 468.16 $ 446.38 $ 13,424.53 $ 34,000
79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 1,280.77 $ 4,100
79-610-62-00-5434 RENTAL-EQUIPMENT $ - $ - $ 148.50 $ - $ - $ - $ - $ 148.50 $ 2,500
79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.85 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 913.13 $ 4,200
2of5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-30 September-10 October-30 November-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ 592.50 $ 4,000
79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ - $ $ $ $ $ 1,500
79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $
79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ 50.55 $ 300
79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,208.98 $ 393.70 $ 1,406.93 $ 479.72 $ 6,769.19 $ 20,000
79-610-65-00-5815 HAND TOOLS $ $ $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ 380.74 $ 1,750
79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 $ 6.86 $ 1,000
79-610-65-00-5825 PUBLIC DECORATION $ $ $ - $ $ $ $ - $ - $ 500
79-610-72-00-6500 IMRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 18,827.19 $ 33,953
79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,480.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 16,457.57 $ 28,383
79-610-75-00-7002 COMPUTER EQUIP&SOFT $ - $ - $ - $ $ $ $ - $ $ 500
79-610-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ - $ - $ 500
79-610-75-00-7701 FLOWERS/TREES $ - $ 473.21 $ - $ - $ - $ - $ - $ 473.21 $ 500
TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 290,428.03 $ 524,712.00
RECREATION EXPENSES(FUND 79)
79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 150,286.72 $ 368,532
79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,482.00 $ 2,192.79 $ 777.00 $ $ 222.75 $ 90.75 $ 8,440.79 $ 10,000
79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ - $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 10,460.96 $ 20,000
79-650-50-00-5136 SALARIES-PART TIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,782.88 $ 249.38 $ 8,282.26 $ 22,080
79-650-50-00-5137 SALARIES-OVERTIME $ $ - $ $ $ $ $ $ $ 300
79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,839.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 16,315.21 $ 16,000
79-650-50-00-5155 SALARIES-RECORDING S $ - $ 227.51 $ 237.50 $ $ 280.88 $ 91.00 $ 91.00 $ 927.89 $ 3,000
79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 26,609.29 $ 50,000
79-650-62-00-5408 MAINTENANCE SUPPLIES $ - $ 77.04 $ 62.70 $ $ 104.11 $ - $ 69.03 $ 312.88 $ 2,000
79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ - $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ - $ 1,302.74 $ 1,000
79-650-62-00-5410 MAINTENANCE-OFFICE EC $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 178.00 $ 283.97 $ 1,371.87 $ 3,500
79-650-62-00-5426 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ 500
79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 10,850.00 $ 22,000
79-650-62-00-5437 TELEPHONE/INTERNET $ $ $ 342.08 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 1,698.89 $ 1,300
79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 1,038.55 $ 3,000
79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ - $ 2,319.64 $ 4,500
79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ - $ $ 8,196.71 $ $ 2,500.00 $ - $ 10,696.71 $ 27,000
79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ - $ $ - $ - $ - $ $ - $ 100
79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ - $ 223.32 $ 1,500
79-650-64-00-5604 TRAINING AND CONFEREN $ - $ $ $ 200.00 $ 5.00 $ $ 55.00 $ 260.00 $ 500
79-650-64-00-5605 TRAVEL EXPENSE $ - $ $ $ $ $ $ - $ - $ -
79-650-65-00-5802 OFFICE SUPPLIES $ - $ 12.49 $ 35.87 $ 563.61 $ $ 797.73 $ 273.56 $ 1,683.26 $ 3,000
79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 26,403.08 $ 53,600
79-650-65-00-5804 OPERATING SUPPLIES $ - $ 7.47 $ - $ 163.33 $ - $ 1.47 $ - $ 172.27 $ 1,000
79-650-65-00-5805 RECREATION EQUIPMENT $ - $ - $ - $ - $ $ - $ - $ - $ 2,000
79-650-65-00-5808 POSTAGE&SHIPPINC $ 800.00 $ $ 1,173.00 $ 800.00 $ $ 177.00 $ 1,796.00 $ 4,746.00 $ 8,000
79-650-65-00-5812 GASOLINE $ $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 1,254.03 $ 3,000
79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ 300
79-650-65-00-5827 GOLF OUTING EXPENSES $ $ - $ $ $ $ $ $ $ 6,000
79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ 11,448.44 $ 18,000
79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ - $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ - $ 99,547.53 $ 100,000
79-650-65-00-5840 SCHOLARSHIPS $ - $ $ 150.00 $ $ - $ 71.00 $ $ 221.00 $ 1,000
79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 2,411.00 $ 7,000
3 of 5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-650-72-00-6500 IMRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 14,579.74 $ 41,537
79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 1,906.76 $ 14,568.06 $ 30,351
79-650-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,682.00 $ - $ 918.00 $ $ $ - $ 2,600.00 $ 2,600
79-650-78-00-9010 MISC RETAIL $ $ $ $ - $ $ $ $ - 3,000
79-650-99-00-9941 REPAYMENT OF GF LOAN $ $ $ $ $ - $ - $ $ - $. 100,000
TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 431,032.13 $ 937,200.00
TOTAL FUND REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 956,345.86 1 $ 1,479,990.00
TOTAL FUND EXPENSES $ 76,834.75 1 $ 85,711.83 1 $ 137,445.84 $ 149,898.03 $ 81,779.53 $ 118,120.48 $ 71,669.70 $ 721,460.16 1 $ 1,461,912.00
FUND SURPLUS(DEFICIT)l $ 124,993.77 1 $ 47,088.06 1 $ (20,845.73) $ (47,549.45) $ 110,373.83 1 $ (4,491.15)1 $ 25,316.37 11 $ 234,885.70 1 $ 18,078.00
REC CENTER REVENUES
80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 223,657.82 $ 410,000
80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 2,725.00 $ 3,500
80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 19,643.00 $ 35,000
80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 4,756.00 $ 15,000
80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 836.00 $ 2,500
80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 74,055.70 $ 125,000
80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 8,320.75 $ 12,000
80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 2,924.75 $ 3,000
80-000-42-00-4295 MISC RETAIL $ - $ - $ - $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 410.50 $ 500
80-000-44-00-4400 DONATIONS/SPONSORSHIP $ $ 170.00 $ 90.00 $ - $ $ - $ 156.50 $ 416.50 $ 2,000
80-000-45-00-4550 GRANTS/SCHOLARSHIPS 1 $ $ $ - $ - $ $ - $ - $ - $ 500
TOTAL REC CENTER REVENUESI $ 43,862.75 1 $ 52,473.32 1 $ 42,500.00 $ 54,468.75 $ 49,273.00 $ 46,040.95 $ 49,177.25 $ 337,746.02 $ 609,000.00
REC CENTER EXPENSES
80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 19,073.07 $ 33,543
80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ - $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 17,186.46 $ 35,000
80-000-50-00-5136 SALARIES-PART TIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 54,311.77 $ 98,000
80-000-50-00-5137 SALARIES-OVERTIME $ - $ - $ - $ - $ - $ - $ - $ - $ 500
80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 33,842.15 $ 65,000
80-000-62-00-5401 CONTRACTUAL SERVICES $ - $ - $ - $ 8,895.00 $ - $ 3,263.00 $ 1,187.20 $ 13,345.20 $ 15,000
80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 5,876.15 $ 11,000
80-000-62-00-5410 MAINTENANCE-OFFICE E $ - $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 1,623.22 $ 4,500
80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 5,243.73 $ 16,000
80-000-62-00-5426 GRANTS $ - $ $ - $ - $ - $ $ - $ - $ 500
80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ - $ - $ - $ 561.96 $ - $ - $ 1,085.08 $ 1,500
80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 3,938.78 $ 5,000
80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 143,000.00 $ 216,000
80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ - $ - $ - $ - $ - $ 350.00 $ 700
80-000-62-00-5434 POOL SUPPLIES $ - $ 1,107.00 $ - $ - $ - $ - $ 1,976.24 $ 3,083.24 $ 3,200
80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 24,951.71 $ 28,000
80-000-62-00-5437 TELEPHONE/INTERNET/CA 1$ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 1,784.84 $ 1,750
80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 182.62 $ 600
80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ - $ 26,839.85 $ - $ - $ - $ - $ 53,679.70 $ 53,000
80-000-62-00-5440 SECURITY $ - $ 60.00 $ - $ $ 60.00 $ $ $ 120.00 $ 500
80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ - $ $ $ - $ $ $ 360.00 $ 1,500
80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ $ $ $ $ $ $ 50
80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ 200
4 of 5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ - $ -
80-000-64-00-5605 TRAVEL EXPENSES $ $ $ - $ - $ $ $ $ - $ -
80-000-65-00-5802 OFFICE SUPPLIES $ - $ - $ 634.11 $ 456.22 $ $ $ $ 1,090.33 $ 2,600
80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 10,143.45 $ 17,000
80-000-65-00-5804 OPERATING SUPPLIES $ - $ 84.00 $ 42.79 $ 201.59 $ - $ 399.00 $ 91.71 $ 819.09 $ 3,000
80-000-65-00-5805 RECREATION EQUIPMENT $ $ - $ 61.51 $ - $ $ 60.00 $ - $ 121.51 $ 6,000
80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ - $ $ $ - $ $ - $ 600
80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ 300
80-000-65-00-5826 MILEAGE $ - $ $ $ $ $ $ $ $ 200
80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 5,661.30 $ 6,000
80-000-65-00-5840 SCHOLARSHIPS $ - $ - $ 17.50 $ - $ - $ 371.00 $ - $ 388.50 $ 400
80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 4,512.50 $ 4,000
80-000-65-00-5842 MEMBERSHIP REFUNDS $ - $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ 498.00 $ 1,500
80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 6,171.07 $ 10,000
80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 9,436.47 $ 17,658
80-000-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,182.00 $ - $ 1,998.00 $ - $ - $ - $ 3,180.00 $ 3,200
80-000-75-00-7003 OFFICE EQUIPMENT $ $ - $ $ - $ $ $ $ - $ 300
80-000-75-00-7500 PHONE SYSTEM $ $ - $ $ - $ $ $ $ - $ 200
80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 3,023.36 $ 11,000
80-000-78-00-9010 MISC RETAIL $ $ - $ - $ - $ $ - $ - $ - $ 300
TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 428,083.30 $ 675,301.00
TOTAL FUND REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 337,746.02 $ 609,000.00
TOTAL FUND EXPENSES1 $ 86,167.03 1 $ 47,032.15 1 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 428,083.30 $ 675,301.00
FUND SURPLUS(DEFICIT) $ (42,304.28)1 $ 5,441.17 1 $ (28,110.29) $ (15,971.32) $ 7,721.59 1 $ (15,186.84) $ (1,927.31) $ (90,337.28) $ (66,301.00)
5of5
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%oJFiscaI Fear 7 17% 25% 33% 42% 50% 58% 67% Year-to-Date ANNUAL
IACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 December-11 Totals BUDGET %of Budget
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS 400,000 0.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - - - - - - 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 1,026 19,486 20,000 97.43%
72-000-47-00-4704 BLACKBERRY WOODS - - - - - - - 500 0.00%
72-000-47-00-4706 CALEDONIA - 0.00%
72-000-47-00-4707 RIVER'S EDGE I - - - - - - - - - 0.00%
TOTAL REVENUES:LAND CASH 3,077 2,051 1,026 11,281 1,026 1,026 - 19,486 420,500
LAND CASH EXPENDITURES
72-720-60-00-6029 CALEDONIA - - - - - - - - 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS - - 11,000 - - 11,000 11,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 3,746 220,872 270,000 81.80%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - 0.00%
72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 13,389 20,084 66.67%
TOTAL FUND REVENUES 3,077 - 2,051 1,026 11,281 1,026 1,026 - 19,486 420,500 1 4.63°
ONEETOTAL FUND EXPENDITURES 80,552 4,847 56,091 62,331 2,632 13,219 20,170 5,419 245,262 3012084 81.46%
FUND SURPLUS DEFICIT 77,475 4,847 (54,040) 61,306 8,650 12,193 (19,145) 5,419 (225,776)1 119,416
PARK&RECREATION REVENUES
79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 400 6,935 - 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 4,580 30,602 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 2,867 104,928 - 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 - 42,653 180,000 23.70%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - 36,696 30,000 122.32%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79%
79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 20 95 300 31.66%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - - - 3,336 - 0.00%
79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 250 38,440 86,000 44.70%
79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 - 24,878 - 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 670 2,969 11,200 26.51%
79-000-48-00-4850 IMISCELLANEOUS INCOME 18 486 1,376 180 638 40 - 2,738 500 547.50%
79-000-49-00-4901 1 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 1 65,059 1 61,0590 492,473 1 732,710 67.21%
TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 887,702 1,175,710 1 75.50%
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 27,749 239,558 370,000 64.75%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - - 16,934 17,000 99.61%
79-790-50-00-5020 OVERTIME - - - - - - 30 - 30 3,000 1.00%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 2,653 22,856 37,730 60.58%
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 2,069 19,157 30,000 63.86%
79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 1,535 - 1,635 2,600 62.88%
79-790-54-00-5415 TRAVEL&LODGING - - - - - 144 - 144 750 19.24%
79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 374 2,091 3,780 55.32%
79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 - 523 4,500 11.63%
79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) - 416 1,388 4,000 34.69%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 178 1,413 2,500 56.53%
79-790-56-00-5600 WEARING APPAREL 336 317 155 155 229 320 124 1,637 4,100 39.92%
79-790-56-00-5610 1 OFFICE SUPPLIES 47 75 122 300 40.73%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%oJFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 December-11 Totals. BUDGET %of Budget
79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 572 14,551 22,500 64.67%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 - 257 2,250 11.41%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 11,227 1,2570 34,450 48,000 71.77%
TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 389378 519152 359393 356,746 5539510 1 64.45%
RECREATION DEPARTMENT EXPENDITURES
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 14,692 126,854 190,000 66.77%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 1,649 11,657 25,000 46.63%
79-795-50-00-5020 OVERTIME - - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - - 10,665 12,500 85.32%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 1,930 13,718 25,000 54.87%
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 1,618 482 11,705 25,000 46.82%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 1,827 1,728 14,804 22,000 67.29%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 1,371 12,938 20,000 64.69%
79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - - - 150 2,000 7.50%
79-795-54-00-5415 TRAVEL&LODGING - - - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - - 8,304 16,594 27,000 61.46%
79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 227 1,253 4,300 29.13%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - 1,000 0.00%
79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 800 - 1,924 8,000 24.05%
79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,947 4,005 50,295 47,000 107.01%
79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 614 6,243 22,000 28.38%
79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 25 - 70 4,500 1.55%
79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 162 162 1,500 10.80%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 106 - - - - 106 1,000 10.57%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 203 6,393 7,000 91.32%
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 100 84,982 100,000 84.98%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 5,542 21,879 55,000 39.78%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 - - 11,525 18,000 64.03%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 116 988 3,000 32.93%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 80 4,965 5,500 90.27%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 1,446 - 1,446 500 289.20%
79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 399 688 2,000 34.42%
79-795-56-00-5645 BOOKS&PUBLICATIONS - - - - 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL - - - - - - - 500 0.00%
79-795-56-00-5695 IGASOLINE 44 1 81 1 84 72 1 340 1 - 135 0 756 1 3,000 25.20%
TOTAL EXPENDITURES:RECREATION DEPT 36,403 44,816 87,084 59,580 69,313 37,739 36,249 41,576 E 412,759 635,700 64.93%
TOTAL FUND REVENUES 186,615 105,812 1039585 89,909 142,870 109,392 79,673 69,846 887,702 1,175,710 75.50%
TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 87,401 76,969 E 769,505 1,189,210 64.71%
FUND SURPLUS DEFICIT 116,039 1 8,049 28,767 10,585 15,038 1 33,275 7,729 7,123 118,197 13,500
RECREATION CENTER REVENUES
80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 7,895 60,220 125,000 48.18%
80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 643 855 6,359 12,500 50.87%
80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 41,241 306,436 410,000 74.74%
80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 771 5,263 3,500 150.37%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 1,585 21,658 35,000 61.88%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 52 257 2,849 15,000 18.99%
80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 123 198 1,478 1 2,500 1 59.12%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31,2011
ACTUALS BY MONTH(Cash Basis)
oJFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 ' October-11 November-11 December-11 Totals BUDGET %of Budget
80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 1,106 919 5,701 5,000 114.02%
80-000-48-00-4845 DONATIONS 230 - 295 135 100 760 2,000 38.00%
80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 1 5 123 500 24.60%
TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 53,826 410,847 611,000 67.24%
RECREATION CENTER EXPENSES
80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 2,000 20,140 34,200 58.89%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 6,502 58,911 98,000 60.11%
80-800-50-00-5020 OVERTIME - - - - - - - - - 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 3,120 18,866 35,000 53.90%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 2,786 34,544 65,000 53.14%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 798 6,494 10,000 64.94%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 1,110 10,152 17,708 57.33%
80-800-54-00-5415 TRAVEL&LODGING - - - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 243 1,738 3,600 48.29%
80-800-54-00-5447 SCHOLARSHIPS - - - - - - - - 900 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - - 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 1,556 807 10,714 17,700 60.53%
80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 6,220 736 24,005 49,000 48.99%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 18,698 166,953 226,500 73.71%
80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 114 - - - - 114 200 57.20%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 361 447 - - - 527 1,335 21,200 6.30%
80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 450 3,460 5,500 62.91%
80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - - 61,503 53,680 114.57%
80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 260 8,258 17,000 48.58%
80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 319 3,577 6,300 56.78%
80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 116 859 2,600 33.04%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 519 582 4,793 6,200 77.30%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 - 1,000 1,000 100.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 362 327 996 195 318 119 2,318 11,000 21.07%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - - - 50 0.00%
80-800-56-00-5695 GASOLINE - 44 81 84 72 - - - 282 300 93.84%
TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 539826 410,847 611,000 67.24
TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 51,570 39,055 440,016 691,738 63.61'%
FUND SURPLUS(DEFICIT 30,783 6,620 (30,016 6,320 (5,667 6,744 2,843 14,771 29,169 (80,738)
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-10 September-10 October-30 November-10 December-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
LAND CASH REVENUES
72-000-47-00-47000SLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $ $
72-000-47-00-4701 GREENBRIAR $ $ $ $ $ $ $ $ $ $
72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $ $
72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ $ $
72-000-47-00-4704OSLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ $ 320,000
72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ $ $ -
72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ $ 30,000
72-000-47-00-4707 FOX HIGHLANDS $ $ $ $ $ $ $ $ $ $
72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $ $
72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ 671.00 $ 671.00 $
72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ $ - $ -
72-000-47-00-4715 WHITE OAK UNIT 1&2 $ $ $ $ $ $ $ $ $ $
72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ $ $
72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ $ $
72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $ $
72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ $ $
72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $ $
72-000-47-00-4723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $
72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $ $
72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ $ $
72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ $ $
72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ $
72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ 3,000
72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ $ $
72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ $ $
72-000-47-00-4737 CALEDONIA $ $ $ $ $ $ $ $ $ $ 38,000
72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ $ 16,409.12 $ 22,000
72-000-47-00-4739WYNSTONETOWNHOME5 $ - $ $ $ $ - $ $ $ $ - $
72-000-47-00-4740 VILLAS AT THE PRESERv $ $ $ $ $ $ $ $ $ $
72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ $ $
72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $ $
72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ $ $
72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $ $
72-000-47-00-4745 PRESTWICK $ $ $ $ $ $ $ $ $ $
72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ $ $
72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ $ $
72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $ - $
72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ $ $ 568.18 $
72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ - $ $ $ $ $ $ - $
72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ - $ $ $ $ $ $ - $
72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 $ $ $ $ $ $ 100,000.00 $
1of5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-10 September-10 October-30 November-10 December-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
LAND CASH EXPENSES
72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $ $
72-000-75-00-7317 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ - $
72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ 10,000.00 $ $ 10,000.00 $ 10,000
72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ - $ $ - $ -
72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ $ $ -
72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $
72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $ $
72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ $ 495,000
72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $ $
72-000-75-00-7335 GRANDE RESERVE BIKE T $ $ $ $ $ $ $ $ $ $
72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ 2,118.00 $ 2,118.00 $ -
72-000-75-00-7337 BRISTOL BAY PARK A $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ $ - $ 83,512.85 $ 100,000
72-000-75-00-7339 BRISTOL BAY REGIONAL PAR $ - $ $ 1,420.00 $ 1,420.00
72-000-99-00-9901 TRANSFER TO GENERAL F $ $ $ 15,112.25 $ $ - $ 15,112.25 $ $ - $ 30,224.50 $ 60,449
TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ - $ 671.00 $ 117,648.30 $ 413,000.00
TOTAL FUND EXPENSES $ - $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ 127,275.35 $ 665,449.00
FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ (9,627.05) $ (252,449.00)
PARK&RECREATION OPERATING REVENUES
79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 $ 12,944.00 $ 6,887.00 $ 26,101.50 $ 17,347.80 $ 5,788.75 $ 128,252.05 $ 225,000
79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ 29,765.01 $ 30,000
79-000-42-00-4285 VENDING MACHINE INCON $ - $ $ - $ - $ - $ $ - $ $ - $ -
79-000-42-00-4286 RENTAL INCOME $ - $ $ - $ $ - $ $ $ $ - $
79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 450.00 $ 9,935.50 $ 15,000
79-000-42-00-4288 GOLF OUTING REVENUE $ - $ - $ - $ $ - $ - $ $ - $ - $ 9,000
79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,448.00 $ $ $ 134,791.90 $ 130,000
79-000-42-00-4295 MISC RETAIL $ - $ - $ - $ - $ - $ $ $ $ - $ 3,500
79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,728.00 $ 405.00 $ $ 670.00 $ 4,133.00 $ 14,000
79-000-44-00-4404 TREE DONATIONS $ - $ $ $ $ 350.00 $ 350.00 $ 225.00 $ $ 925.00 $ 600
79-000-44-00-4412 INSURANCE REIMBURSEMEN $ - $
79-000-44-00-4490 MISCELLANEOUS INCOME $ $ -
79-000-45-00-4550 YOUTH SERVICES GRANT $ - $ $ - $ - $ - $ - $ - $ $ $ 500
79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.80 $ 31.17 $ 28.11 $ 23.32 $ 206.35 $ 500
79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 287,316.00 $ 430,974
79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ - $ - $ - $ - $ - $ - $ - $ 100,000.00 $ 100,000
79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 347,277.28 $ 520,916
TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 1,042,602.09 $ 1,479,990.00
PARK EXPENSES(FUND 79)
79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,877.93 $ 27,162.56 $ 27,457.18 $ 233,554.32 $ 350,026
79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,813.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ - $ 15,607.76 $ 17,000
79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ - $ - $ - $ 241.37 $ - $ - $ 483.19 $ 4,000
79-610-62-00-5405 PARK CONTRACTUAL $ - $ - $ - $ - $ - $ 2,025.00 $ 120.00 $ - $ 2,145.00 $ 2,000
79-610-62-00-5408 MAINTENANCE-EQUIPMENT $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,508.67 $ 1,283.42 $ 57.98 $ 6,828.18 $ 14,000
79-610-62-00-5417 MAINTENANCE-PARKS $ - $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 468.16 $ 446.38 $ 1,180.00 $ 14,604.53 $ 34,000
79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 1,736.87 $ 4,100
79-610-62-00-5434 RENTAL-EQUIPMENT $ - $ $ 148.50 $ $ - $ $ - $ - $ 148.50 $ 2,500
79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.85 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 1,062.41 $ 4,200
79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ - $ $ - $ $ 592.50 $ 4,000
79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ - $ $ $ $ $ $ - $ 1,500
79-610-64-00-5605 TRAVEL EXPENSE 1 $ $ $ $ $ $ $ - $ $ $
79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ $ 50.55 $ 300
2of5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 dDecebe 0 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,208.98 $ 393.70 $ 1,406.93 $ 479.72 28 $ 7,201.47 $ 20,000
79-610-65-00-5815 HAND TOOLS $ $ - $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ 380.74 $ 1,750
79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 17 $ 359.03 $ 1,000
79-610-65-00-5825 PUBLIC DECORATION $ - $ - $ - $ - $ $ - $ - $ - $ 500
79-610-72-00-65001MRF PARTICIPANTS $ 2,608.37 $ 2,50 4.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 6 $ 21,334.05 $ 33,953
79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,480.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 9 $ 18,484.46 $ 28,383
79-610-75-00-7002 COMPUTER EQUIP&SOFT $ $ - $ - $ - $ - $ - $ - $ - $ 500
79-610-75-00-7003 OFFICE EQUIPMENT $ $ - $ $ $ $ $ $ - $ 500
79-610-75-00-7701 FLOWERS/TREES $ $ 473.21 $ $ $ $ $ $ 473.21 $ 500
TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 4 $ 325,046.77 $ 524,712.00
RECREATION EXPENSES(FUND 791
79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 184,488.66 $ 368,532
79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,482.00 $ 2,192.79 $ 777.00 $ - $ 222.75 $ 90.75 $ - $ 8,440.79 $ 10,000
79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ - $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 12,662.46 $ 20,000
79-650-50-00-5136 SALARIES-PARTTIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,782.88 $ 249.38 $ 238.88 $ 8,521.14 $ 22,080
79-650-50-00-5137 SALARIES-OVERTIME $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 300
79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,839.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 16,855.47 $ 16,000
79-650-50-00-5155 SALARIES-RECORDING S $ - $ 227.51 $ 237.50 $ - $ 280.88 $ 91.00 $ 91.00 $ - $ 927.89 $ 3,000
79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 1,575.00 $ 28,184.29 $ 50,000
79-650-62-00-5408 MAINTENANCE SUPPLIES $ - $ 77.04 $ 62.70 $ - $ 104.11 $ - $ 69.03 $ 99.50 $ 412.38 $ 2,000
79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ - $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ - $ - $ 1,302.74 $ 1,000
79-650-62-00-5410 MAINTENANCE-OFFICE ED $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 178.00 $ 283.97 $ 188.26 $ 1,560.13 $ 3,500
79-650-62-00-5426 YOUTH SERVICES GRANT $ $ - $ - $ - $ - $ - $ - $ - $ - $ 500
79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 12,966.83 $ 22,000
79-650-62-00-5437 TELEPHONE/INTERNET $ $ - $ 342.08 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 2,036.03 $ 1,300
79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 1,187.83 $ 3,000
79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ - $ 464.29 $ 2,783.93 $ 4,500
79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ - $ $ 8,196.71 $ - $ 2,500.00 $ $ 8,331.92 $ 19,028.63 $ 27,000
79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ $ $ - $ $ - $ $ - $ - $ 100
79-650-64-00-5600 DUES $ 223.32 $ $ $ - $ $ $ $ $ 223.32 $ 1,500
79-650-64-00-5604 TRAINING AND CONFEREN $ - $ $ $ 200.00 $ 5.00 $ $ 55.00 $ $ 260.00 $ 500
79-650-64-00-5605 TRAVEL EXPENSE $ $ $ $ - $ - $ $ - $ $ - $ -
79-650-65-00-5802 OFFICE SUPPLIES $ $ 12.49 $ 35.87 $ 563.61 $ - $ 797.73 $ 273.56 $ 27.45 $ 1,710.71 $ 3,000
79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 33,950.52 $ 53,600
79-650-65-00-5804 OPERATING SUPPLIES $ - $ 7.47 $ - $ 163.33 $ - $ 1.47 $ - $ 13.47 $ 185.74 $ 1,000
79-650-65-00-5805 RECREATION EQUIPMENT $ - $ - $ - $ - $ $ - $ - $ - $ - $ 2,000
79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ - $ 1,173.00 $ 800.00 $ $ 177.00 $ 1,796.00 $ - $ 4,746.00 $ 8,000
79-650-65-00-5812 GASOLINE $ - $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 1,332.26 $ 3,000
79-650-65-00-5826 MILEAGE $ $ - $ - $ - $ - $ - $ - $ - $ - $ 300
79-650-65-00-5827 GOLF OUTING EXPENSES $ $ - $ - $ - $ - $ - $ - $ $ - $ 6,000
79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ 11,448.44 $ 18,000
79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ - $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ - $ $ 99,547.53 $ 100,000
79-650-65-00-5840 SCHOLARSHIPS $ - $ - $ 150.00 $ - $ - $ 71.00 $ - $ $ 221.00 $ 1,000
79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 198.00 $ 2,609.00 $ 7,000
79-650-72-00-65001MRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 3,122.64 $ 17,702.38 $ 41,537
79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 1,906.76 $ 2,880.12 $ 17,448.18 $ 30,351
79-650-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,682.00 $ - $ 918.00 $ - $ - $ - $ - $ 2,600.00 $ 2,600
79-650-78-00-9010 MISC RETAIL $ $ - $ $ - $ $ $ $ $ - $ 3,000
79-650-99-00-9941 REPAYMENT OF GF LOAN $ $ - $ $ - $ $ $ $ $ - $ 100,000
TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 1 $ 47,528.47 1 $ 98,031.77 1 $ 80,273.74 1 $ 62,997.94 1 $ 63,694.90 1 $ 37,127.27 1 $ 64,312.15 11 $ 495,344.28 1 $ 937,200.00
TOTAL FUND REVENUESI $ 201,828.52 1 $ 132,799.89 1 $ 116,600.11 1 $ 102,348.58 1 $ 192,153.36 1 $ 113,629.33 1 $ 96,986.07 1 $ 86,256.23 11 5 1,042,602.09 1 $ 1,479,990.00
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UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-10 September-10 October-30 November-10 December-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
TOTAL FUND EXPENSES $ 76,834.75 $ 85,711.83 1 $ 137,445.84 1 $ 149,898.03 1 $ 81,779.53 1 $ 118,120.48 1 $ 71,669.70 1 $ 98,930.89 11 $ 820,391.05 $ 1,461,912.00
FUND SURPLUS(DEFICIT) $ 124,993.77 $ 47,088.06 1 $ (20,845.73) $ (47,549.45)1 $ 110,373.83 1 $ (4,491.15)1 $ 25,316.37 1 $ (12,674.66)11 $ 222,211.04 1 $ 18,078.00
REC CENTER REVENUES
80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 259,866.82 $ 410,000
80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 3,476.00 $ 3,500
80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 768.00 $ 20,411.00 $ 35,000
80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 698.00 $ 5,454.00 $ 15,000
80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 921.00 $ 2,500
80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 9,387.50 $ 83,443.20 $ 125,000
80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 9,498.25 $ 12,000
80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 3,210.25 $ 3,000
80-000-42-00-4295 MISC RETAIL $ - $ - $ - $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 437.00 $ 500
80-000-44-00-4400 DONATIONS/SPONSORSHIF $ $ 170.00 $ 90.00 $ $ - $ $ 156.50 $ 90.00 $ 506.50 $ 2,000
80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ $ $ - $ $ $ $ - $ $ - $ 500
TOTAL REC CENTER REVENUES $ 43,862.75 IT 52,473.32 IT 42,500.00 IT 54,468.75 IT 49,273.00 IT 46,o4o.gsl $ 49,177.25 $ 49,478.00 $ 387,224.02 $ 609,000.00
REC CENTER EXPENSES
80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 21,703.84 $ 33,543
80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ - $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 3,741.51 $ 20,927.97 $ 35,000
80-000-50-00-5136 SALARIES-PART TIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 8,002.82 $ 62,314.59 $ 98,000
80-000-50-00-5137 SALARIES-OVERTIME $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500
80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 37,891.40 $ 65,000
80-000-62-00-5401 CONTRACTUAL SERVICES $ - $ - $ - $ 8,895.00 $ - $ 3,263.00 $ 1,187.20 $ - $ 13,345.20 $ 15,000
80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 6,329.91 $ 11,000
80-000-62-00-5410 MAINTENANCE-OFFICE E $ - $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 1,889.97 $ 4,500
80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 6,136.06 $ 16,000
80-000-62-00-5426 GRANTS $ - $ $ - $ $ - $ $ - $ - $ - $ 500
80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ - $ $ 561.96 $ $ - $ 225.13 $ 1,310.21 $ 1,500
80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 184.97 $ 4,123.75 $ 5,000
80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 161,000.00 $ 216,000
80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ - $ $ - $ $ - $ - $ 350.00 $ 700
80-000-62-00-5434 POOL SUPPLIES $ - $ 1,107.00 $ - $ $ - $ $ 1,976.24 $ - $ 3,083.24 $ 3,200
80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,581.87 $ 27,533.58 $ 28,000
80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 324.03 $ 2,108.87 $ 1,750
80-000-62-00-5438 CELLULAR PHONE $ - $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 29.86 $ 212.48 $ 600
80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ - $ 26,839.85 $ - $ - $ $ - $ - $ 53,679.70 $ 53,000
80-000-62-00-5440 SECURITY $ - $ 60.00 $ - $ $ 60.00 $ $ $ 60.00 $ 180.00 $ 500
80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ - $ $ $ $ 360.00 $ 1,500
80-000-62-00-5605 BOOKS/PUBLICATION $ - $ $ $ $ $ $ $ $ - $ 50
80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ 200
80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $
80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ - $
80-000-65-00-5802 OFFICE SUPPLIES $ $ $ 634.11 $ 456.22 $ $ $ $ $ 1,090.33 $ 2,600
80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 1,839.67 $ 11,983.12 $ 17,000
80-000-65-00-5804 OPERATING SUPPLIES $ - $ 84.00 $ 42.79 $ 201.59 $ - $ 399.00 $ 91.71 $ $ 819.09 $ 3,000
80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ - $ $ 121.51 $ 6,000
80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ - $ $ $ $ $ $ - $ 600
80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ 300
80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ 200
80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 6,104.14 $ 6,000
80-000-65-00-5840 SCHOLARSHIPS $ - $ - $ 17.50 $ - $ - $ 371.00 $ - $ - $ 388.50 $ 400
80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 4,548.50 $ 4,000
4of5
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 498.00 $ 1,500
80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 7,034.65 $ 10,000
80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 10,834.30 $ 17,658
80-000-75-00-7002 COMPUTER EQUIP&SOFI $ - $ 1,182.00 $ $ 1,998.00 $ $ $ $ $ 3,180.00 $ 3,200
80-000-75-00-7003 OFFICEEQUIPMEN7 $ $ $ $ $ $ $ $ $ $ 300
80-000-75-00-7500 PHONE SYSTEM $ $ $ $ $ $ $ $ $ $ 200
80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,058.74 $ 11,000
80-000-78-00-9010 MISC RETAIL $ $ $ $ - $ - $ - $ - $ - $ - $ 300
TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 474,141.65 $ 675,301.00
TOTAL FUND REVENUESI $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 1 $ 387,224.02 $ 609,000.00
TOTAL FUND EXPENSES1 $ 86,167.03 1 $ 47,032.15 1 $ 70,610.29 1 $ 70,440.07 1 $ 41,501.41 1 $ 61,227.79 1 $ 51,104.56 1 $ 46,058.35 11 $ 474,141.65 1 $ 675,301.00
FUND SURPLUS(DEFICIT) $ (42,304.28)1 $ 5,441.17 1 $ (28,110.29) $ (15,971.32)1 $ 7,721.59 1 $ (15,186.84) $ (1,927.31)1 $ 3,419.65 11 $ (86,917.63) $ (66,301.00)
5of5
Reviewed By: Agenda Item Number
Yc3PKvW Parks ❑
Recreation ❑
PARrQ a FECREA-HON Director ❑
City Administrator El Tracking Number
D 429 Legal ❑
oi�pl wa�.
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: BBQ Event
Agenda Date: January 12, 2012
Synopsis: Staff and Alderman Funkhouser are presenting a more refined budget and ideas
for the event and date of the event.
Action Previously Taken:
Date of Action: 11/3/11 Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Direction to continue to move forward on planning the BBQ event and
select a date for the event.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
YDRKVW To: Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
PARKC&REERFA-"OPa CC: Scott Sleezer, Superintendent of Parks
Tim Evans, Superintendent of Recreation
Bart Olson, City Administrator
„ i Date: January 5, 2012
Subject: BBQ Event
Staff met with Alderman Funkhouser about the Bring Your Own BBQ Event and working
together to make this a City Parks & Rec Event in 2012. Budget numbers were refined and are
attached.
Several ideas are still in the works regarding the date of this event. At this time we do not know
when/if we are holding our own canoe/kayak event or if we will be working with the Aurora
Paddlesports Festival, but we would like to hold this event in conjunction with another larger
event and possible small carnival to help draw people to the park and the BBQ Event.
Alderman Funkhouser will be securing all sponsors for the BBQ event. Three sponsor tiers will
be created for sponsorship. He will also be organizing vendors and running the BBQ contest.
The City will be responsible for staff to sell tickets, clean tables, trash, and all other duties
assigned with running a special event similar to Hometown Days or Holiday Under the Stars. A
separate insurance policy for the event will only be needed for the liquor sales, but not the
contestants grilling in the park. No additional insurance will be required from these vendors. The
liquor insurance will be approximately$400. Any profits/losses will be out of the Parks &
Recreation budget. Tips from the beer sales will go to a charity in Yorkville.
AM rA J E Rl BBQ CON J E:8 TOM PRELIMINARY BUDGET
1 REVENUES 1
2 Sponsorships 2
3 Level Value Qty. Total 3
4 Tier 1 (Dry Rub) $1,000.00 1 $1,000.00 4
s Tier 2 (Spice Rub) $500.00 2 $1,000.00 s
6 Tier 3 (Stick Burner) $250.00 3 $750.00 6
7 Tier 4 (Full Rack) $100.00 8 $800.00 7
s Tier 5 (Half Rack) $50.00 11 $550.00 s
9 Contest Entry Fee Entries 9
10 (excludes health department fees) $60.00 24 $1,440.00 to
11 Vendors Fee Entries 11
12 (does not include health dpeartment fees) $85.00 14 $1,190.00 12
13 Beer & Refreshment Tent Sales Fee Qty. 13
14 Beer Sales (per 12 oz. cup price)' $3.00 1950 $5,850.00 14
15 Soda sales $1.50 300 $450.00 15
16 Water sales $1.00 200 $200.00 16
17 Best Tent 50/50 tix sales Arm Length Qty. 17
18 1/2 to best tent, 1/2 to buyer $5.00 45 $225.00 18
19 Crowd Fay. Ribs 50/50 tix sales Arm Length Qty. 19
20 1/2 to crowd fav, 1/2 to buyer $5.00 45 $225.00 20
21 REVENUES $13,680.00 21
Page 1 of 3
AWIN A 9101JEUR RRQ) CONT011 Z 89-011 PRELIMINARY BUDGET
22 EXPENSES 22
23 Band Fee Qty. 23
24 Band to be determined ($1,500.00) 1 ($1,500.00) 24
25 Beer tent Fee Qty. 25
26 Tent 20'x30' ($250.00) 1 ($250.00) 26
27 Soda purchase ($225.00) 300 ($225.00) 27
28 Water purchase ($100.00) 200 ($100.00) 28
29 Beer Contract ($1,500.00) 1 ($1,500.00) 29
30 Ice bags ($3.00) 20 ($60.00) 30
31 Light Tower Rate Qty. 31
32 Gas powered light towers ($130.00) 4 ($520.00) 32
33 Tables & Chairs Rate Qty. 33
34 8' Banquet Tables ($9.00) 40 ($360.00) 34
35 Stanard Brown Chairs ($1.15) 320 ($368.00) 35
36 Advertising Rate Qty. 36
37 Banners (3 sponsor, 5 event) ($90.00) 8 ($720.00) 37
38 Newspaper(Beacon, KC Record/Legder) ($300.00) 4 ($1,200.00) 38
39 Radio (WSPY&WCCQ) ($250.00) 1 ($250.00) 39
40 Online (social media/BBQ society) ($150.00) 1 ($150.00) 40
41 Community Organizations $0.00 0 $0.00 41
42 Printing Cost Qty. 42
43 Misc. printing/score cards ($40.00) 1 ($40.00) 43
44 Tickets for best tent & crowd fay. ribs ($20.00) 2 ($40.00) 44
45 Insurance Policy Cost Qty. 45
46 Insurance for beer tent & gen liability ($400.00) 1 ($400.00) 46
47 Health Department Fees Cost Qty. 47
48 Contestant fees to be paid after event ($30.00) 24 ($720.00) 48
49 Port-O-Lets Fee Qty. 49
50 Standard Stalls $0.00 7 $0.00 50
51 ADA Stalls $0.00 2 $0.00 51
52 Wash Stations $0.00 2 $0.00 52
53 Prize Money Value Qty. 53
54 Rib Contest 1st place ($500.00) 1 ($500.00) 54
55 Rib Contest 2nd place ($300.00) 1 ($300.00) 55
56 Rib Contest 3rd place ($200.00) 1 ($200.00) 56
57 Crowd's Fay. Ribs(based on ticket sales) ($112.50) 1 ($112.50) 57
Page 2 of 3
AWIN A 9101JEUR RRQ) CONT011Z89- PRELIMINARY BUDGET
58 Best Tent Contest(based on ticket sales) ($112.50) 1 ($112.50) 58
59 Best Tent 50/50 tix sales Est. Value Qty. 59
60 1/2 of sales to ticket buyer ($112.50) 1 ($112.50) 60
61 Crowd Fay. Ribs 50/50 tix sales Est. Value Qty. 61
62 1/2 of sales to ticket buyer ($75.00) 1 ($75.00) 62
63 Judging Materials Cost Qty. 63
64 Presentation Boxes (100 strofoam boxes) ($40.00) 1 ($40.00) 64
65 Judges goody bag ($25.00) 5 ($125.00) 65
66 Staff labor fees Lump Sum Qty. 66
67 electric, monitoring, errands etc. ($450.00) 1 ($450.00) 67
68 Miscellanious Lump Sum Qty. 68
69 ($300.00) 1 ($300.00) 69
70 70
71 EXPENSES ($10,730.50) 71
72 Summary 72
73 REVENUES $13,680.00 73
74 EXPENSES ($10,730.50) 74
75 PROCEEDS $2,949.50 75
NOTES:
1. Beer Details:Trailer is free for an event. Medium trailer 8'x20',4 taps each side, recommended to have 3 types on
tap, Bud, Bud Lite&312, 15 kegs.
Page 3 of 3
Reviewed By: Agenda Item Number
Yc3PKvW Parks ❑
Recreation ❑
PARrQ a FECREA-HON Director ❑
City Administrator El Tracking Number
D 429 Legal ❑
oi�pl wa�.
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Vendor Policy
Agenda Date: January 12, 2012
Synopsis: City Council voted down the Vendor in the Park Policy.
Action Previously Taken:
Date of Action: 12/8/11 Action Taken: Approved
Item Number:
Type of Vote Required: Majority
Action Requested: Direction on amount to charge for park vendor and approval of
policy.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Please see the attached memo.
Memorandum
YDRKVW To: Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
PARKC&REERFA-"OPa CC: Scott Sleezer, Superintendent of Parks
Tim Evans, Superintendent of Recreation
Bart Olson, City Administrator
„ i Date: January 5, 2012
Subject: Vendor Policy
The Vendor Policy was not approved at the City Council meeting on December 8, 2011.
Comments from the alderman were that the policy for the parks other than Riverfront Park
should remain at $200 for the permit, and that the Park definition should be revised since Town
Square Park is not over 5 acres, and Town Square Park should be added to the approved park list.
I have changed the last approved policy and included it in the packet to reflect the Town Square
Park amendments. The fees will be updated after the Park Board discussion.
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
VENDORS IN THE PARK POLICY
Park Board approved
City Council approved
TABLE OF CONTENTS Page
Definitions 2
Request for Park Vending Permit 2
Reservation Fees 3
General Park Vendor Policy
Use of Park 3
Bicentennial Riverfront Park Use 4
Available Parks 4
Vendor Rules 4
Additional Information 5
Application 6
1
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
VENDORS IN THE PARK POLICY
The Vendors in the Park Policy has been established to describe the policies and procedures for identifying
food, non-alcoholic beverage and other product vendor criteria and location per individual park, parkway or
parking lot, and to maintain the quality and aesthetic appearance of the park, through safe and monitored
park vending, governed by the Yorkville City Council as approved by the Park Board, within the guidelines of
this policy and depending on the product either a "Certificate of Registration as a Mobile Food Vendor' or a
"Certificate of Registration as an Itinerant Merchant."
DEFINITIONS
1. Vending—an individual/operation/business selling food, non-alcoholic beverages or products in a City
community park using a vending cart (non-motorized)
2. Park—a community park ^vesspecified in this document as available for vending
3. Governmental or non-profit business- groups, organizations, or businesses that are not-for-profit
4. Business—an organization, group, individual or business
5. Vendor—Governmental or non-profit business or business approved to vend in City Parks
RENTAL CATEGORIES
Category A Government or non-profit business
Category B Business
REQUEST FOR PARK VENDING PERMIT
1. Businesses desiring to vend in the park shall complete the standard application for vendor reservation.
Some parks and activities may be excluded from park reservations as determined by recommendations
from the Park Board or Staff.
2. Reservation requests shall be approved beginning January 1st of each calendar year for vendors that
have vended in City parks the previous year. Reservation requests shall be approved beginning January
15th for vendor that have not previously vended in City Parks.
3. Any business that wishes to vend in a park shall have an approved reservation permit prior to publicly
advertising the use of the park. This includes one park or multiple park requests.
4. The permit license will be valid from January 1 to December 31.
5. At the time of application the type of food/beverage/product being sold must be indicated in detail on
the reservation form.
6. The business will be required to submit the following with the application form:
a. The business must apply for a Health Department Permit and provide a copy to the City.
b. A certificate of insurance—co-naming the United City of Yorkville as an additional insured,
Assumption of liability, and Waiver of subrogation.
c. A signed permit request form with the name and address of the person making the request. In
addition, complete information regarding the use of the park or park amenities and
acknowledgement/agreement to adhere to the park use policy. The Park Board or Staff may
2
request additional information from the business if it is considered to be in the best interest of
the City or necessary to make a decision regarding the use.
RESERVATION FEES
1. The United City of Yorkville may waive fees to schools, private groups or organizations in exchange of
services or agreed upon arrangements. Waiver of fees must be approved by the Park Board.
2. Payment of Fees
a. Reservation fees must be paid at the Yorkville Park and Recreation Department Offices and are
due prior to receiving a vendor permit.
b. Certificate of Registration as a Mobile Food Vendor or a Certificate of Registration as an
Itinerant Merchant must be paid at City Hall.
3. No refund of fees will be granted without approval of the Park Board.
4. All fees are subject to change without notice.
5. No water or electrical access will be provided.
6. Payment of this fee does not provide the vendor with permission to vend at all City special events. An
additional fee and permit may be required for an event.
7. If a park or park amenity is damaged due to improper use by the group or individual and requires more
than normal maintenance and/or repair to be restored to its original condition, the business shall be
charged the amount necessary to cover the cost of the required maintenance and /or repair.
8. Fees are as follows:
Category Year permit— 1 park Year permit—all parks 1 day permit— 1 park
A $500 $800 $25
B $700 $1,000 $35
9. Businesses vending at Bicentennial Riverfront Park shall pay 5% of the annual sum of the total adjusted
gross receipts. Said payment shall be made prior to February 1 of the year following the vending permit
expiration.
GENERAL VENDOR POLICY
USE OF PARK
1. All United City of Yorkville Playground Areas shall remain open for public access and public pathways
located within any United City of Yorkville Park shall remain open to the public at all times.
2. Portable tents will not be allowed.
3. No equipment or permanent signage will be added or installed to the park. One sandwich board sign or
banner attached to their cart per vendor is allowed.
4. No parking vehicles on sidewalks or grass areas in or surrounding the parks.
5. No grilling or open flames in the parks.
6. Businesses will be restricted from vending in the Park on certain, City-approved dates for events run by
the City and/or other agencies.
7. No motorized vehicles shall be used for vending.
8. No motorized vehicles are allowed in the parks.
3
BICENTENNIAL RIVERFRONT PARK USE
1. All use of the whitewater course and dam bypass is governed by the signage on the property and in the
water, and by boating and water regulations put forth by the State of Illinois.
2. Businesses will be restricted from selling in the Park on certain, City-approved dates for events run by
the City and/or other agencies.
3. Vendors are not allowed to vend on the Concrete pathway adjacent to the Marge Cline Whitewater
Chute.
4. No duplicate items will be allowed to be sold as the businesses at 131 E. Hydraulic or 301 E. Hydraulic.
5. Businesses vending at Bicentennial Riverfront Park shall pay 5% of the annual sum of the total adjusted
gross receipts. See Reservation Fees#9.
AVAILABLE PARKS
1. The permit allows the vendor to sell in any of the following parks:
a. Autumn Creek Park A—5.9 acres
b. Beecher Park— (playground area only)
c. Fox Hill (West)—6 acres
d. Rotary Park- 12 acres
e. Riemenschneider Park—7.1 acres
f. Steven G. Bridge Park—59 acres
fig_Town Square Park—2.5 acres
2. Vendor cannot sell in parks where a Yorkville Parks and Recreation Department Concession Stand
exists during hours of operation.*
Bridge: April—July, Mon.—Thurs.: 5pm— 10pm. Fri., Sat. & Sun. Sam— 10pm
August- Nov. Mon.—Thurs.: 5pm — 10pm
Beecher: April —July, Mon.— Fri. 4pm - 9pm, Sat. Sam —6pm
*Hours subject to change.
VENDOR RULES
1. One cart per business in one park at a time (cannot vend in 2 parks at the same time.)
2. Vendor must dispose of all trash and recyclables in the proper containers. Damage or excessive litter
may result in a loss of park use and fees for clean up.
3. The Vendor is not allowed to sell in any shelter, gazebo, etc. in the Park.
4. The Vendor must have an authorized representative 21 years or older, sign a waiver and release form,
which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible
damages. The representative also must remain on-site during the rental use.
5. The Vendor must adhere to all city ordinances, policies and procedures when using the facilities, parks
and fields (weather warning alarm system, and any other city guidelines that pertain to the use of City
owned property.)
6. Vendors who sell items that have not been approved, who solicit customers outside of their approved
vendor area, or who violate other City policies will be subject to warnings, temporary suspension,
and/or complete revocation of their Park vendor license, at the complete discretion of the Director of
Parks and Recreation. The Park Board will be notified of any violations.
7. The Vendor must adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY
OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current
and future uses of all City Parks, fields and /or facilities.
4
8. The Vendor assumes all responsibility for the repair or replacement of damage as a result of misuse of
the park, equipment or park amenities.
ADDITIONAL INFORMATION
1. The City will limit the number of same-product vendors in the park as determined by Staff or the Park
Board.
2. Existing vendors will have first choice on park they vended in the previous year.
3. Some parks and activities/events may be excluded from park reservations as determined by
recommendations from the Park Board or staff.
4. If the vending permit is denied, the business has the right to appeal to the Park Board.
5
STANDARD APPLICATION FOR VENDOR IN THE PARK
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning January 1"of each calendar year for vendors that have previously
vended in City Parks. Reservation requests shall be approved beginning January 15th for vendors that have not
previously vended in City Parks.
Please indicate type of Group requesting use by checking the appropriate category:
Category A Government or non-profit business Category B Business
Applicant Name:
Business Name:
Contact Person: Address:
Home Phone: Work Phone: Email:
Permit is for(circle one): One park All parks
If"One Park" is circled, please write park requested:
List of all items to be sold by applicant:
If the Park Board does not approve the mobile vending application for this park,would you like to be contacted about a different
park?(Circle one) Yes No
I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville, including the Park
Rental and Use Policy and the Vendor in the Park Policy.
Signed Date:
In order complete the request,the following documents must be forwarded to the Recreation Department:
1) Application fee as listed in the agreement
2) Proof of City of Yorkville Certificate of Registration for Mobile Food Vending or Itinerant Merchant
3) Proof of Health Department Permit
4) Proof of Liability Insurance in the amount of at least$100,000 for general liability purposes,and which names the United
City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless
against claims arising from vendor actions,and waiver of subrogation
OFFICE USE ONLY
Date submitted Reservation Amount
Application approved or denied Date of approval/denial
List of items approved to be sold by applicant
List of items denied
Addition information requested
Location Assigned
Term of vendor license
Refund Requested
6
Memorandum
To: Park Board
JUIFrom: Laura Schraw, Interim Director of Parks and Recreation
PARKS h REcRFATlcxq CC: Scott Sleezer, Superintendent of Parks
Tim Evans, Superintendent of Recreation
D Date: January 3, 2012
a Subject: 2012 Baseball Agreements
The revised baseball agreements for the Reds, Sparks, YYBSA and YTS are attached. Revisions
to the agreement include adding a$10 per practice fee and a $3.70 per game port-o-let fee.
The port-o-let fee covers the rental of the port-o-lets for the fields where baseball is played.
Previously one organization paid this fee, and now it is being paid by all of the organizations.
All organizations have reviewed the agreements and agree with the new fees.
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
This agreement is made and entered into this day of 2014-2, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE
YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the
"Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2012 and ending
October 15, 2012. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. YYBSA registration records for leagues played in the spring/summer 2011 shall be used
to determine the amount of fields available to the Association in spring/summer 2012,
as dictated by the Athletic Field Rental Policy.
b_If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
b-.c.Notification of Fall Ball must be ,given to the City by August 15, 2012 to reserve fields
and a portable restroom.
c-.d.Notification of any schedule change must be ,given to the City in advance of the ag mes.
2. Fees. A fee equal to the amount of$5 per in-house game., a $19 per travel game, $5 per in-
house practice, and $10 per travel practice shall be paid by YYBSA to the city according to the
following payment schedule: 50%by April 30, 50%by July 15.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the
Association to the city according to the following payment schedule: 50% by March 1, 50%by
May 1, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
1
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
The fee for field usage will be waived for YYBSA's Year End Celebration. The Year End
Celebration details will be worked out between the Association and the Parks & Recreation
Department thirty days in advance of the event.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by YYBSA
under the terms of this agreement, while YYBSA activities are taking place on said field. Said
advertisement may be attached to the backstop or mounted in open areas, but may not be
attached to the outfield fences. All advertisements allowed under this section must also comply
with the Parks and Recreation Department's "Sponsorship Terms and Policies".
Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors,products-completed operations,bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
2
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement (or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
3
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense,but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE TRAVEL SPORTS
This agreement is made and entered into this day of 2014-2, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and YORKVILLE
TRAVEL SPORTS, an Illinois not-for-profit corporation(the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2012 and ending
October 15, 2012. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Association registration records for leagues played in the spring/summer 2011 shall be
used to determine the amount of fields available to the Association in spring/summer
2011, as dictated by the Athletic Field Rental Policy.
i. Selection of fields by the Association for the travel league shall be in the manner
as prescribed by the Athletic Field Policy and any other method as determined
by the Director of Parks and Recreation.
b. Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields
and a portable restroom.
c. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be
paid by the Association to the city according to the following payment schedule: 50%by April
30, and 50%by July 15, 2012.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the
Association to the city according to the following payment schedule: 50% by-April 1, 50%by
July 15, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
1
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by the
Association under the terms of this agreement, while the Association's activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations, bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
2
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement(or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
3
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense,but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
THE UNITED CITY OF YORKVILLE
4
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE TRAVEL SPORTS
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE REDS
This agreement is made and entered into this day of 2014-2, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation(the "city"), and the YORKVILLE
REDS, an Illinois not-for-profit corporation (the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2011 and ending
October 15, 2011. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Association registration records for leagues to be played in the spring/summer 2012
shall be used to determine the amount of fields available to the Association, as dictated
by the Athletic Field Rental Policy.
i. Selection of fields by the Reds for the travel league shall be in the manner as
prescribed by the Athletic Field Policy and any other method as determined by
the Director of Parks and Recreation.
b. Notification of Fall Ball must be ,given to the City by August 15, 2012 to reserve fields
and a portable restroom.
c. Notification of any schedule change must be ,given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per travel game and $10 per travel practice shall be
paid by the Association to the city according to the following payment schedule: 50%by
March 1, 50%by May 1, 2012.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by
Association to the city according to the following_payment schedule: 50% by March 1, 50%by
May 1, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
1
Tournament schedule dates must be submitted to the Recreation Department by September 30,
2012 to guarantee set dates. Fee structure and tournament cancellations will be governed by
the Athletic Field Reservation Policy.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields, park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by the
Association under the terms of this agreement, while the Association's activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations, bodily and personal injury, property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
2
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement (or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
3
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense, but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor,United City of Yorkville
By:
Park and Recreation Board
Yorkville Reds
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE SPARKS
This agreement is made and entered into this day of 20124-, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE
SPARKS, an Illinois not-for-profit corporation(the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2012 and ending
October 15, 2012. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Yorkville Sparks registration records for leagues played in the spring/summer 2011
shall be used to determine the amount of fields available to the Association in
spring/summer 2012, as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
b c.Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields
and a portable restroom.
Ed.Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be
paid by Yorkville Sparks to the city according to the following payment schedule: 50%by
April 30, 50%by July 15.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by
Association to the city according to the following_payment schedule: 50% by March 1, 50%by
May 1, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
1
The fee for field usage will be waived for Yorkville Sparks Year End Celebration. The Year
End Celebration details will be worked out between the Association and the Parks &
Recreation Department thirty days in advance of the event.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by
Yorkville Sparks under the terms of this agreement, while Yorkville Sparks activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors,products-completed operations, bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
2
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement (or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
3
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense, but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor,United City of Yorkville
By:
Park and Recreation Board
YORKVILLE SPARKS
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
Reviewed By: Agenda Item Number
Yc3PKvW Parks ❑
Recreation ❑
PARrQ a FECREA-HON Director ❑
City Administrator El Tracking Number
D 429 Legal ❑
oi�pl wa�.
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: TIPS/TAPS Cooperative Purchasing System
Agenda Date: January 12, 2012
Synopsis: The City has an opportunity to purchase and install the lighting system at
Raintree Village Park B through a cooperative purchasing system.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval of participation in the program.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Please see the attached memo. Once approved by Park Board, the City Council will have to
approve participation in the program.
Memorandum
YDRKVW To: Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
PARKC&REERFA-"OPa CC: Scott Sleezer, Superintendent of Parks
m4
D W Bart Olson, City Administrator
Date: January 5, 2012
, i Subject: TIPS/TAPS Cooperative Purchasing System
TIPS/TAPS is a Cooperative Purchasing System sponsored by the Region VIII Education
Service Center(ESC8) located in Mt. Pleasant, TX which contracts with reliable, high
performance vendors to supply commodities to government and educational agencies. To use
the program, the United City of Yorkville would become a member for which there is no
membership fee. All awarded contracts through the TIPS/TAPS program have been awarded
under the Competitively Bid Process to an approved vendor who received a Contract from the
TIPS/TAPS Governing Board of Directors. These Awarded Vendors have agreed to provide the
best pricing, terms and conditions available to TIPS/TAPS Members. The purpose of the
TIPS/TAPS Program is to provide substantial savings and best value for participating education
entities or public agencies through cooperative purchasing practices.
The lighting system being specified for the four tennis courts at Raintree Park B is manufactured
by Musco Sports Lighting, LLC. Musco is a TIPS/TAPS participating vendor. Musco Lighting
is specified because it uses a revolutionary system approach whereby all Musco product
components are engineered to work together providing a designed solution for lighting,
electrical, and structural needs. Their Light-Structure Green cuts operating costs in half and
eliminates 100% of routine maintenance costs for 25 years with their Constant 25 product
assurance & warranty which includes provides trouble-free lighting equipment operation,
including parts, labor and group lamp replacement. They are the only manufacturer whose
system can produce the needed light lumens with the least amount of fixtures and poles which
meets Dark Sky standards. The product is manufactured as a complete system from foundation
to pole top, factory wired, aimed and tested and provides for a fast, trouble-free installation.
TIPS/TAPS allows the manufacturer to offer their product at a substantial savings and select a
local quality contractor to handle the installation. This omits the distributor charge as well as the
contractor mark up if we were to bid this project to installation companies.
The alternative to participating in the TIPS/TAPS program is to publicly bid the documents
ourselves and select a contractor. This requires publishing in the local paper, specification
documents, construction documents, receiving/opening bids, selecting a contractor, and verifying
their qualifications.
To save time and money, Staff recommends utilizing the TIPS/TAPS Cooperative Purchasing
System for the tennis court lighting at Raintree Park B.
TIPS /TAPS Cooperative Purchasing System Page l of 1
Product Search
HOME ABOUT BIDDERS MEMBERS
ABOUT TIPS/TAPS
TIPS/TAPS HOTLINE The Interlocal Purchasing System(TIPS/TAPS)Is sponsored by the Region VIII Education
(866)839-8477 Service Center(ESCS)located at 2230 North Edwards,Mt.Pleasant.Texas and is
TIPSITAPS FAX governed by the Region 8 ESC Board of Directors.The Interlocal Purchasing System Is
(866)839-8472 available for use by all public and private schools,colleges,universities,Cities,counties,
and other government entities.See Membership Listing for states available.Print the
`OaEI#A1L115 Interlocal Agreement and Board Resolution documents. Complete and mat)to
TIPS/TAPS. All awarded contracts through the TIPS/TAPS program have been Awarded
undet the Competltive)y Bid Process and received a Contract from TIPSITAPS Governing
Board of Directors These A,varded Vendors have agreed to provide the best pricing,terms
NOT A MEMBER? and conditions available to TIPS/TAPS Members.
BECOME ONE SODAY
The IIPSlTAPS Program takes PRIDE in providing a purchasing coop where Awarded
Vendors and Members both benefit.With a successful award,a vendor can expedite an
BIDDERS
POTENTIAL order for a member because all purchasing requirements are completed during the RFP
BIDDER
process.A school district or other TIPS/TAPS Member can benefit from the cost savings of
time and expense in competitively bidding each purchase
The Purpose of TIPS/TAPS
0 Provide school districts and other governmental entities opportumbes for greater
efficiency and economy in acquiring goods and services.
0 Take advantage of state of the art purchasing procedures to insure the most
competitive Contracts.
0 Provide cempetitrvely priced solicitation and bulk purchasing for ri lbple
government entities that yields economic benefits unobtainable by individual entities
12 Provide quick and efhc,ent delivery of goods and services by contracting with"high
performance' vendors.
0 Equalize purchasing power for smaller entitles that are not able to command the
best contracts for themselves.
0 Maintain credibility and confidence in business procedures by maintaining open
competition for purchases and by complying with purchasing laws and ethical business
practices
G Assist entitles in maintaining the essential controls for budget and accounting
purposes.
CooyngM 2011 Rapion B ESC All R l Reserved Terrplale M Resonanl Media Technologies LLC Database by B-Enlerpraes INC
http://www.tips-usa.com/about.cfm 1/5/2012
Reviewed By: Agenda Item Number
YDWVW Parks ❑
1W I
Recreation ❑
PARRS&FEeRFATToN Director ❑
City Administrator F] Tracking Number
D Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Advertising Opportunity at the REC Center with Monitor Productions
Agenda Date: Jan. 12, 2012
Synopsis: Discussion of Advertising Agreement at the REC Center with Monitor
Productions.
Action Previously Taken:
Date of Action: N/A Action Taken: .
Item Number:
Type of Vote Required: None
Action Requested: None
Submitted by: Tim Evans Parks and Recreation
Name Department
Agenda Item Notes:
4DL Y��KvilJ�202 East Countryside Prkwy. Yorkville, IL 60560(630) 553-2582 (630) 553-2644 fax Email. recreation(@yorkvilIle.i1.us www.yorkville.il.us
PARKS& RECREATION
Recreation & Fitness for Our Community
To: Laura Schraw, Interim Director Parks and Recreation Department
From: Tim Evans, Superintendent of Recreation & Scott Sleezer Superintendent of Parks
Re: Advertising Opportunity at the REC Center with Monitor Productions
In continuing to create opportunities to increase membership, participation in programs, and
revenues for the REC Center, as well as all recreation programs and events, the Recreation Staff is
proposing that we come to agreement with Monitor Productions, contact details attached.
Monitor Productions is designed to help the Recreation Department communicate better with
members and customers. Their experienced staff will custom design a FREE video system for you
that uses hi-def 32" monitors(provided free by Monitor Productions) that will display vibrant, full
color ads and information promoting your facilities, programs, activities and amenities. This
system will also be used to display ads from local businesses.
The benefits are instant:
- Clientele is kept informed and updated with colorful, professionally designed ads.
- Increase participation in membership and programs.
- Maximize Revenue
"The achievements of an organization are the results of the combined effort of each individual."
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PRODUCTIONS
110 E. Main Street, Wyanet, IL 61379
www.monitorproduttions.com
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Vi4eo System Contlgd
LOCATION DATE
ADDRESS
CITY ST zlp
PHONE E-MATT.
MONITOR PRODUCTIONS, INC, SHALL:
Provide FREE OF CHARGE I Video Information System, including necessary
Monitors, Media Player and Distribution Amplifier_
Park District SHALL:
L Install _ monitors, provided by Monitor Productions, Inc., within
30 dm of delivery, at locations designated by the Park District_
2. Agree that said monitors, shall remain the property ofthe Park District for the
exclusive purpose ofrunning Monitor Productions video system-
3. Operate the video system, all operating hours, on
all monitors provided by Monitor Productions, Inc.
4. Agree that all advertising revenue belongs to Monitor Productions, Inc.
5. Agree that this contract shall be in force for 3 years from this date.
6. Have the right to review and reject advertisers, to ensure compliance with Park
District standards.
This agreement contains the entire contract and may not be altered or revoked by any oral
statements or agreements between the parties.
The undersigned has read the above and agrees with all terms and conditions stated herein and
acknowledges receipt of a copy of this agreemeu
A3mitor Production� 7nc tl�mrizedSrgaahsse ParkDistdct Aulhor dsigoature .
Please Print.—Name &Tide Please Pru4—Name&Title
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Pro.< Revrmuespast 12monahs
Programmve eswdof1"year
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PRODUCTIONS .®
110 E. MAIN ST. w1ANEZ, WA NOIS 61374
(815) 649-2424 • (888) 208-6027 • F9X (815) 699-7235
Video System Contract
LOCATION DATE
ADDRESS
CITY ST ZIP
PHONE () E-MAIL
MONITOR PRODUCTIONS, INC SHALL:
Provide FREE OF CHARGE i Video Information System, including necessary
Monitors, Media Player and Distribution Amplifier_
Park District SHALL:
1. Install monitors, provided by Monitor Productions, Inc., within
30 days of delivery, at locations designated by the Park Distract.
2. Agree that said monitors, shall remain the property of the Park District for the
exclusive purpose of running Monitor Productions video system.
3. Operate the video system, all operating hours, on
all monitors provided by Monitor Productions, Inc.
4. Agree that all advertising revenue belongs to Monitor Productions, Inc,
5. Agree that this contract shall be in force for 3 years from this date.
6. Have the right to review and reject advertisers, to ensure compliance with Park
District standards.
This agreement contains the entire contract and may not be altered or revoked by any oral
statements or agreements between the parties.
The undersigned has read the above and agrees with all terms and conditions stated herein and
acknowledges receipt of a copy of this agreement.
Monitor Productions, Inc. Authorized Swa mre Park District Authorized Signature
Please Stmt—Name & Title Please Print—Name & Title
$
Program Revenues past I2 months
Program revenues end of IA year
YDWVW
Memorandum
IWITo: Yorkville Park Board
PARRS FECREA-HON From: Laura Schraw, Interim Director of Parks &Recreation
CC:
D Date: January 6, 2012
Subject: Director's Report
• REC Center Presentation
• Lower Fox Planning Meeting
• Intergovernmental Agreement review for Blackberry Creek Dam
• Wheaton Woods tree removal letter
• Autumn Creek Landscape Review
• Raintree Village bid documents for paving(out for bid 1/12/12)
• Marge Cline brochure
• Baseball Agreements
• Budget
• Musco—lighting
• Emerald Ash Borer grant preparation
Laura Schraw
From: Dennis Knauf[dennis @foxvalleytc.com]
Sent: Friday, January 06, 2012 1:07 PM
To: Laura Schraw
Subject: Re: T-shirts
Thank you Laura for the opportunity to provide shirts to Yorkville Parks an Recreation.
The following is the price list for your request:
Tee shirt......$8.49 ea.
Long sleeve tee...... $11.49
Crew neck sweatshirt.... $15.95
Hooded sweatshirt.......$22.95
Moisture wicking sport shirt w/embroidered logo.... $25.95
All items include a one-color printed logo on the front of the item (except the embroidered sport shirt).
FREE SET-UP!
NO MINIMUM ORDER
Please add $2.50 for 2XL., $3.50 for 3XL.
Hopefully this is what you were looking for as I hope to be your choice!!!!
Thanks and have a great weekend.
Dennis
Cell: 630.553.0457
www.FoxValleyTradingCompanV.com
www.FoxS ortPacks.com
On Jan 3, 2012, at 4:35 PM, "Laura Schraw"<LSchraw @yorkville.il.us>wrote:
Dennis,
Thank you for speaking with me today.The Park Board is looking for a moisture-wicking polo shirt with
an embroidered logo that their name would be above/under.They are also looking for an option to have
a t-shirt, long sleeve t-shirt, or sweatshirt made that has the Park& Rec logo as well as"Park Board
Member" screen printed on the front.
We will discuss this next week at our Park Board meeting.Thank you for your time!
Thank you,
Laura
Laura K. Schraw
Interfm Director of Parks & Recreations
Uvsited City of Yorkville
x
so0 Game. Farm Road
Yorkville, u- 60560
P. 630-553-8574
f. 630.553.7264
www.arkvrlle.rlms
2
4DL Y��KvilJ�202 East Countryside Prkwy. Yorkville, IL 60560(630) 553-2582 (630) 553-2644 fax Email. recreation(@yorkvilIle.i1.us www.yorkville.il.us
PARKS& RECREATION
Fitness& Recreation for Our Community
To: Laura Schraw, Interim Director Parks and Recreation Department
From: Tim Evans, Superintendent of Recreation
Re: December Monthly Report
Athletics
- Basketball: We have a total of 33 teams enrolled in the 2012 Basketball Season (1st/2nd, 3rd/4th,
and 5th/6th Boys) compared to last year's 27 teams. Also, a total of 55 parents have volunteered to coach
with a total of 12 of those coaches coaching multiple teams.
- All Star Cheer, Dance,Tumble: We began offering new Cheer, Dance, and Tumble classes through All
Stars with the first session starting in September. A total of 7 participants registered for the new Tumble
Class during session 1. The registration then doubled with 14 participants in session 2 with the majority of
the participants returners from session 1. This is a great start to a new program!
Child Development
- Preschool held their annual Holiday Party/Celebration the week December 18.The preschool
participants sang holiday songs, did a holiday performance and them a special visit from Santa
Claus.
Preschool registration for the 2012—2013 school year began for current participants.
REC Center
- Piloxing begins to become very popular.This is a fitness class that is a combination of both pilates
and boxing.
-Zumba still is by far the most popular fitness class, running 5 times a week.
- Kids Club/Pre School Christmas parties take place. Kids were able to visit Santa.
- Facility rentals were still very popular for the month of December for both sports and birthday
parties. Small gym is rented twice a week by a soccer club for 2 hours each day.
-Open gym basketball was very busy, with college and high students on Holiday break.
"The achievements of an organization are the results of the combined effort of each individual."
Memorandum
''DWVW To: Park Board
From: Scott Sleezer Superintendent of Parks
rARKs aecR�nTioN CC: Bart Olson, Interim Director of Parks and Recreation
Date: January, 2012
Subject: November&December 2011 Parks Reports
Athletic Field Division
• Made turf repairs to soccer fields at Beecher and Bristol Bay Fields.
Baseball Rehab
• Staff edged, stripped and sodded the baselines at various fields to improve the safety and
playability at those locations.
• Installed paver brick to the transition area between the dugout and the fields at Bridge
and Rotary Parks. This will reduce the maintenance to the turf and dugout on those fields.
Beautification Division
• Staff installed the Christmas decorations throughout town. This includes Town Square,
Riverfront, City Hall, Beecher Center and the Library.
Playground Division
• Staff winterized the concession stands for the season.
• Staff adding four hundred and eighty cubic yards of safety surfacing to various
playground sites. This is done to keep our playgrounds in compliance with CPSC and
ASTM standards. It also puts them in compliance with the ADA law.
• Staff repaired landscaping at Stepping Stone Park utilizing the shrubs that were removed
from Countryside Parkway.
• Staff made repairs to the playgrounds at Heartland Circle, Sleezer, and Beecher Parks.
Safety Inspection
Staff inspected all playgrounds weekly visually checking equipment using a systematic approach
looking for missing or loose hardware. Accessing the equipment pulling and pushing on each
apparatus to check if it is secure and filled out inspection form for each site.
Surfacing Maintenance
Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet
ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth
in appearance and level with transition areas.
Turf Division
Mowing
Staff mowed as needed all City owned turf areas, over sixty sites, string trimming around posts,
signs and other such obstacles and blow clippings from all paved surfaces.
Staff winterized the mowing equipment and moved it to the south maintenance building.
Trash Control
Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners
in all trash cans.
Department Assistance
Recreation
• Staff made preparations for the Chili Chase 5K run and worked the event.
• Staff made preparations for HUTS and worked the event.
• Staff made repairs to a toilet and the drywall at the rec center.
• Staff worked with the contractor to replace the two main HVAC units.
Public Works
• Staff assisted the Public Works Department with snow removal and salting.
• Staff assisted the Public Works Department with water main repair.
• Staff assisted the Public Works Department with tree removal and trimming along Fox
road.
• Staff assisted the Public Works Department with adding a roof section to the Beecher
Center to help control roof leaks.