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Park Board Packet 2012 02-09-12 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Council Chambers 800 Game Farm Road 7:00 p.m. February 9, 2012 REVISED: 02/06/12 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick,Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: December 8, 2011 December 8, 2011 Town Hall Meeting* January 19, 2011 Bills Review: Bill list* Old Business: 2012 Baseball Agreement—Sparks* New Business: Waiver of Fees Request* Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: Adjournment: Next meeting: February 23, 2012 *Items needing Board approval or recommendation Yorkville Parks and Recreation Department Rec Center 202 E. Countryside Parkway-REC Center December 8,2011 Call to Order: Ken Koch called the meeting to order at 8:08 p.m. Roll Call: Ken Koch -yes; Debbie Horaz -yes; Kelly Sedgwick-yes;Amy Cesich -yes; Vickie Coveny-yes; Mark Dilday-no; Seaver Tarulis -no. Introduction of City Officials and Staff: Laura Schraw-Director of Parks and Recreation Scott Sleezer- Superintendent of Parks Tim Evans - Superintendent of Recreation Public Comment: There were no public comments. Presentations: None. Approval of Minutes: The minutes from the November 17, 2011 were approved. Motion was made by Deb Horaz and seconded by Kelly Sedgwick. Bill Review: Deb Horaz asked about the total cost for the t-shirts for the Chili Chase. Tim Evans stated that they are a long sleeve running shirt and they pay$35.00 per shirt, which more than covers the costs. Deb Horaz asked about the legal matter fee. Laura stated that it was for Grande Reserve for a release of liens. Vicki Coveny asked about the timing clock rental for the Chili Chase. Tim said that he keeps official time and gives orders for all the races. Tim said this person lives in Yorkville and is a cheap time keeper. Vicki Coveny asked about the different park repairs. Scott stated that two glass domes at Beecher were burned and had to be replaced. Scott said there was also a post on a slide at Heartland Park that was replaced. Motion was made by Kelly Sedgwick to approve bills list and seconded by Amy Cesich. Ken Koch- yes; Deb Horaz -yes; Kelly Sedgwick-yes;Amy Cesich-yes and Vicki Coveny-yes. Old Business: Park Rental and Use Policy-Laura said that this item is under old business because it was recently passed July 14th with a few changes and included a Riverfront Park Vending Policy because there was concern about the use of that park and the other policy has not been updated since 1998. As old business, we just want to approve this policy which is removing Riverfront Park Vending Policy. Laura stated she included a marked up copy and a clean copy for the board to review. Laura said that they are pulling out the policy because we had the 1998 agreement and now have a vendor agreement that will address all parks. Laura said we are just changing the Riverfront park in this agreement. Ken Koch asked for a motion to approve Park Rental Use Policy. Motion was made by Deb Horaz and seconded by Kelly Sedgwick. Ken Koch -yes; Deb Horaz -yes; Kelly Sedgwick-yes;Amy Cesich- yes and Vicki Coveny-yes. New Business: Laura said she read Bart's memo from the June 23rd meeting in which he recommended not having an automatic Park Board Review and if an issue arises, we would bring it to the board. Laura said that Bart asked if we wanted to change the policy and add flexibility to move to different parks. Laura said the language states there is no vending allowed if we have concessions open. Scott said we always have the ability to override it. Laura said it also talks about fees. Laura said there are two categories A and B. She stated that A is government or non-profit; B is a business trying to make money. She stated the fee for government/non-profit is $500 per year and business is $700 per year. A year permit for all parks will be $800 government/non-profit or$1000 business and per day$25 government/non-profit or$35 for business. There is also language that they can only have one cart per business. Laura said it was previously$200 for all. Ken asked about the increases. Scott said there will still be a $200 additional fee to the city. Amy stated the entire amount is still under$1000. Kelly Sedgwick stated that is still cheap for no overhead. Laura said we should still have 5% of the total of gross receipts of vendors in Riverfront Park. Vicki asked who is responsible for keeping track of that. Laura said that way it is made equal for all that vend in Riverfront Park. Bart suggested that we stay with the 5% and not a flat fee. Amy asked if we can make a change for a flat fee. Scott stated this is strictly for Riverfront vendors. The board discussed what things should be allowed to vend at Riverfront because of the businesses already there. Amy said she thought the board agreed that if the businesses already sell certain items there cannot be vendors selling the same items i.e. ice cream. Scott said these businesses sell a bit of everything,but if we put them by the kyack person it is reasonable. Deb asked if Scott will tell them where to be. Scott stated yes. Scott asked if the board wants no competing with the businesses. The board said yes, that is the direction they wanted to go. Deb said she thought we were not having carts down there. Amy said there are enough businesses there without carts. Amy and Deb stated non-food items would be okay to sell. Deb stated that the businesses need to be supported. Scott said that there are pads designed for this purpose. Deb stated she is not in favor of this. Laura said what was passed in July had this included in it. Amy said she remembers talking about this topic of competing. Ken said yes, he remembers discussion about things like having a hot dog and a guy selling brats right next to him. Amy said yes variety,but is it small enough that it hurts business as well. Ken Koch said he would like the language to be included that park board will be included in decision or any approval. Laura said the reason Bart didn't want to do that because it has up to a 3 week delay.Amy said the board has to trust you are acting in our best interest. Laura stated that Bart is trying to promote businesses when we are on short time frames. Laura asked for clarification on what things can be sold by vendors from the board. The board reviewed the fees being charged and discussed what the percentage increase is. Vicki Coveny stated she feels the fees are still too cheap. Scott stated that is not necessarily true. He stated sometimes the vendors don't make money necessarily. For example, at Music Under the Stars there are multiple vendors. Ken said the single day doesn't bother me as much as the entire year fee. The board had further discussion about what foods and items are a conflict with the businesses. Scott asked if we don't want duplication or competition it is different. Ken stated that he does think that we don't want duplication. Scott stated that is probably the max for a daily cost. He stated that for different events we have the ability to charge different fees for special events. Kelly stated that he feels $35.00 per day is fair. Scott stated that this has never been an issue in the past. Amy said we need to be vendor friendly and want them here,but at the same time, we have to look at businesses that are already there. Amy stated that we don't want to have too many choices that take away from the businesses. The board stated they don't want duplication at Riverfront. Amy stated that everything else is fine for now, but if there are issues we can look at it again. Deb Horaz stated that we want this to come back for review to see if there are complaints. Ken said we don't want policies too specific it could cause more problems. Ken asked to please send us e-mail if there are any issues with applications, so the board is not blindsided later on. The board discussed what issues need to be brought to the park board's attention. Ken stated that things happen and we find out after the fact. Laura went over the requests the board has that they want to add. If the vendor is denied they can appeal to park board, Riverfront cannot duplicate items that are in the businesses there. Scott said if you have been a vendor previously, it is a first come first serve. Amy said there definitely needs to be a review of this policy next year. The board had further discussion about vendors where they can be, what they can sell and rules in the policy. Deb Horaz asked if we will get a final copy of this. Laura said she will do the changes and then e-mail them to the board. Ken asked for a motion to approve the amended vendor policy. Deb Horaz made a motion to approve and Amy Cesich seconded it. Ken Koch-yes; Deb Horaz -yes; Kelly Sedgwick- yes;Amy Cesich-yes and Vicki Coveny-no. Reports: Director Report-Laura stated that the final billing request for Grande Reserve is complete. She stated that she did meet with Chris Funkhouser to go over budget. Laura said that she did contact the Off The Beaten Path for the 2013 edition and was told they will contact Laura for information on the kayak chute. Laura stated that the EDC meeting was canceled, so there was no discussion on land cash. Laura said the next meeting is January 3, 2012. Ken asked for Laura to send an e-mail reminder about the EDC meeting. Parks Report- Scott said two of the staff re-certified their playground license. He stated that it is a tough course and he stated that he passed along with one other staff member. Recreation Report-Tim stated the Holiday Under the Starts weekend overall went very well. Tim said that the Taste of Yorkville and Chili Chase went really well and we made a profit. Ken pointed out that without the Chili Chase we would not have made a profit. The board discussed different ideas for next year's event. Additional Business: None. Adiournment: Motion to adjourn made by Deb Horaz and seconded by Kelly Sedgwick. The meeting was adjourned at 9:20 p.m. Next meeting January 12, 2012 at 7:00 p.m. *Items needed Board approval or recommendation. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT TOWN HALL MEETING Thursday,December 8, 2011 6:30 p.m. REC Center 202 E. Countryside Parkway Yorkville, IL 60560on Call to Order: The meeting was called to order at 6:34 by Ken Koch. Ken Koch-here; Deb Horaz - here;Vicki Coveny-here; Seaver Taurlis -here; Kelly Sedgwick- here;Amy Cesich-here. Introductions: Laura Schraw- Director of Parks; Scott Sleezer-Director of Parks; Tim Evans - Director of Recreation; Gary Golinski -Mayor; George Gilson-Alderman; Rose Spears -Alderman;o Chris Funkhouser-Alderman; Carlo Colismo -Alderman; Bart Olson- City Administrator; City Finance Director- Bill Powell. History of Parks and Recreation Department- Laura Schraw presented a power point presentation on the history of Parks and Recreation to those in attendance. 1977 the park commission and the human resource commission created a community center committee to help advise the city council. 1979 -Beecher was constructed 1988 -The Rec board was created by city council and this was to oversee park and recreation for Yorkville. 2002 - The administration offices were moved to Riverfront Building and created a director position and reorganized it to a supervisor of parks and recreation. 2004 -They were moved to the Kramer Building on South Bridge Street. Many places were used for programming different churches and schools. 2005 - Staff was increased to 18 employees. 2006 -Preschool Building was created in the former public works building. 2007 -Former post office was purchased by the city and given to recreation department to be used as administration offices. In November a study was conducted in the community to see what community wanted from Parks and Rec. The top five were: 1. Paved Bike Trails, 2. Outdoor Pool, 3. Facility for Fitness and Wellness, 4., Indoor Pool, 5. Recreation Center with Gym and as a note 8 was a teen center. 2008 - Club 47 was leased by the REC Department and the name changed to REC Center and it meets three of the top five needs of community. 2009 -We lost one staff member 2010 -We reduced three staff 2011 - Our Recreation manager was promoted to Superintendent of Recreation. Where we are at now in 2011 all rec staff offices were moved to REC Center and the preschool was moved to the REC Center. The other buildings are being leased out to businesses until June 2013. Tim Evans showed a presentation of the rent/lease numbers. He stated that we paid $15,000 per year in rents and using Parkview Schools for$15,000. He stated that the preschool was at Yorkville Congregational Church,which was $5,400 per year for a total of$38,400 per year. No utilities were paid by the Recreation at the time. Tim stated the current lease is $18,500 per month, which is $220,000 per year. Last year we had a$60,000 - $70,000 deficit. By having the REC Center, we added a pool and a nice gym. Tim stated that he expected the deficit to be $30,000 to $40,000 for this year. Tim stated there are two budgets an 80 budget and a 79 budget. For this fiscal year, we have seen an increase in $45,000 by combining our offices. He stated the numbers have been very strong this year. Membership continues to increase. The 79 Budget is for classes, which has increased because of combining out of the REC Center and increased our rentals. Tim stated that we have over 249 classes and programs now with the REC Center. He stated that over 30 employees are Yorkville residents. Tim stated that the agreement with the REC Center ends in June 2013. Tim said we will be here until June 30, 2013. Tim showed the information for your Mayor and Alderman if people want to contact them. Public Questions/Comments: Connie Spears stated that earlier today she went over the figures with Tim and she said it looks like a lot of deficit, but in the Park District there is a profit. She asked Tim to please explain the two budgets again for the people because it seems like fuzzy math. Tim pulled up the presentation again to show and he said that he knows it is confusing. There are two budgets a 79 budget for programs and then the 80 just for the REC. Tim said this is the first year we have combined out of one facility and we have seen an increase because of that and our deficit is smaller, he said it is all how you look at things. Connie asked if the REC Center is actually operating with a profit. Tim said he doesn't want to say that. It is overall, you could say that, but not necessarily true. It depends on how you look at the numbers. Connie said it is either a profit or a deficit. Tim said it is running at a deficit, but we have two budgets. She stated as a taxpayer, she doesn't want a deficit. She asked if budgets can be combined. A citizen asked can the REC Center stand alone by itself. Tim said he doesn't want to speak for city council. He said it depends on how you look at it. Laura Schraw said as it stands, it is negative. Laura said the lease agreement is up for vote next week. Laura said if we purchase the building, it could be different. Laura said buying it is up to our elected officials. Ken Koch stated if we buy the building $60,000 in taxes goes away. Ken said the rent is $18,500 per month,but if we purchased that is towards owning and Kelly said there is rents from the other buildings they own. Bart stated the total on rent would be $45,000 in revenue. A citizen asked about maintenance figures. He stated the building is pretty old. He stated it could be costly for upkeep on this building. Laura said in our budget each year maintenance is budgeted. If we owned it, we would budget it. A citizen asked what the purchase price is and wouldn't it be considerably less than five years ago? He asked if there was an appraisal. Laura stated the purchase price was 4 million and she stated there was an appraisal done and we can't discuss the results because they are in negotiating. A citizen asked where the 4 million would come from to purchase the building. Bart Olson stated that a purchase agreement can be similar to a lease for principle and interest for 20 years. He stated it doesn't mean that the city would have to pay money up front. Bonds are an option. A citizen stated we should buy the building or get rid of it. He stated we cannot afford it. A citizen said according to the 2011 numbers staff was reduced why expenses went down only 20,000. She said all things are now in REC facility, if we don't have the REC how much will it cost to house other places to keep them running. Bart said only one employee was paid out of REC Center budget. The citizen said that going from one to the other is confusing and gives a misperception A citizen asked why can't the budgets in written form be out there for the citizens so they can look at them. Bart said it is 30 pages between different departments. Bart said we can go through budget if would like. He said they do that every week at the city council meetings and all are welcome to attend. Ken said there are two separate budgets because city council required to keep the REC Center separate. A citizen said Tim is doing a great job with managing the REC. She said it is fuzzy math. A citizen said he feels that the city needs to cooperate with the school district to use facilities to benefit all and cut costs. Ken said he agrees, but we haven't heard about any plans. Kelly said in the past, we have not had good cooperation with the schools. The citizen said there is a new superintendent now and he might be more willing to work together. A citizen stated that young families need these programs and she doesn't want to have to see the REC cut programs because we don't have space. Laura said as staff that is also one of their concerns. A citizen asked what is the percentage of those in community that actual use this center. Tim said we have 1,467 members. Others that just come in and are guests to play basketball or sign up for programs. Tim said around 1,200 are Yorkville residents. A citizen asked about raising the membership fees and then those that come and use it pay for it. Tim said he wants to increase membership and eliminate costs first. A citizen asked about other facilities. There is a YMCA, Curves and Anytime Fitness and a few others. Ken said those other facilities are more limited on what they offer. A citizen said that in 2008 we had no idea what was going to happen to the growth in this community. She said the decision to do the REC Center looked good,but it wasn't. A citizen stated that she believes that the will of the people is that we have a facility like this. She said maybe our governing body needs to make changes to make this work. Laura said to e-mail or call your alderman, they are making the decision. A citizen stated that she has been coming to this building since it was built to use the pool and she said there are a great many seniors that come every week. She said she would hate to see it close and she said her tax bill is not the greatest and she doesn't want higher taxes. She said the contract could have been better at this the time. Laura said taxes will not jump because we decide to keep the building. A citizen said that we need a park district that levies its own taxes. Then we can go for grants to park districts. A citizen said we want the building but we need to negotiate a better deal. Laura said that a park district would be more taxes. A citizen said that the school district is more friendly than the past,but we will still get last priority on what programs the REC runs. He said people look for these things when they move to areas. Kelly stated that if we don't have good schools and programs people will not want to move here. If people don't want to move here, then businesses won't come here. A citizen asked about building a new building. Ken stated that it would cost a lot more than 4 million dollars. A citizen said she loves the programs that Yorkville offers. She said that she loves having one place to come for programs. She said she doesn't think it should be separate budgets. She said we can't go backwards. Amy Cesich said we decided last week to have this community meeting. We wanted to get the information out to you. She stated that you need to go to the city council meetings whether you are for or against it. Amy asked Bart to pull up the statistics from the presentation. She said we had 120 and we now have 249 programs in one building. She said ask yourself does this enrich your lives. She said we will lose a lot of our programs if we don't have this building. Amy said decide what is important to you for our community. She said there are things we pay for to enrich our lives in our community that don't make a profit. A citizen stated we are not talking about making a profit, we are talking about breaking even. A citizen said when he looks at the county tax bill over half goes to the school system and we are not voting for more. He said some of the school budget needs to be cut and put toward helping this for seniors. He feels that if he doesn't have a child in school he shouldn't pay taxes for it. Amy said that one of the questions she got when she first moved here was is there a REC Center. She said we sent them to the YMCA or Oswego. Amy said the option to buy is the only option and she said let the alderman know that is what you want. Amy said it will cost us money to let it go. A citizen said that she looks to the future and selling her home someday and people want things like a REC Center. A citizen said that no one said we don't want the REC Center, but how are we going to keep it and negotiate a better deal. Concluding Remarks: Laura said that the alderman a-mails are online and the front desk can get them for you. She said that next week in city council they are discussing the purchase of the building. Amy said please go to voice what you want for your community. The city council is deciding on renewing the lease or not. Amy said they need to know what residents want whether that is for it or not. Amy said that there are not other buildings in the community that have what we need for a reasonable cost. Ken said we would have to spend money to rehab to make it usable and then we are renting again. Ken Koch adjourned the meeting at 7:50 p.m. Motion by Kelly Sedgwick and seconded by Deb Horaz. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker Yorkville Parks and Recreation Department River City Roasters 131 W. Hydraulic Yorkville,IL 60560 January 19, 2012 Call to Order: Ken Koch called the meeting to order at 7:02 p.m. Roll Call: Ken Koch-yes; Debbie Horaz -no; Kelly Sedgwick-yes;Amy Cesich-yes; Vickie Coveny-no; Mark Dilday-yes; Seaver Tarulis -no. Introduction of City Officials and Staff: Laura Schraw-Director of Parks and Recreation Scott Sleezer- Superintendent of Parks Tim Evans - Superintendent of Recreation Others Present: Alderman Chris Funkhouser Public Comment: There were no public comments. Presentations: None. Approval of Minutes: The minutes from the December 8, 2011 meeting were not there for review. The minutes will be brought to next meeting for approval. Bill Review: Ken asked about playground damage. Scott said there is always different repairs for parks. Deb asked if Scott will be going to conference this year. Scott said yes. Ken asked for a motion to approve the bills list. Kelly made a motion and Amy seconded. Ken Koch-yes; Deb Horaz -yes; Kelly Sedgwick -yes;Amy Cesich-yes; Mark Dilday-yes. November and December Budget Report -This was an informational item. Old Business: BBQ Event- Laura said she and Chris Funkhouser met and spoke about future dates for the BBQ event. Laura said Geneva Kayak is willing to do the event with us. The date scheduled for the event will be July 14th. Chris Funkhouser said he thinks this will be a great opportunity to work together for this event. Laura said the title will have both events in it. Laura said they discussed what things staff would take care of and what insurance was needed for the event. Chris said he is looking for approval to move this event forward so that he can get things going as far as getting volunteers etc. Laura said she is coming up with a name like Ribs on the Rapids. Deb asked if this is going to be an annual event. Chris said that is what they are hoping. Chris said the sooner the event is approved the better to begin advertising. Ken asked about staff helping and the compensation for the staff. Scott said he doesn't think they will need that many staff there to help and it is all worked out. Chris stated they want to have as many volunteers as possible to minimize staff help. Laura said Geneva Kayak will hopefully offer free rides down the shoot and the eating area will be in a separate area and there will be plenty of room. Laura said the purpose of combining with Geneva Kayak is to draw more people to this event. Ken said the board recommends the BBQ event to move forward and plans begin. Deb Horaz made a motion and Kelly Sedgwick seconded. Vendor in the Park Policy-Laura said this item went to city council and it was not approved. Laura said the board needs to revise the policy and take it back to city council again. Laura said city council wants the permits other than at Riverfront to remain at $200.00. Deb Horaz asked what was the reasoning behind not approving it. Kelly said they feel it is too high and Kelly said where else can you go and run a business that cheap. Chris Funkhouser said the comments in city council were $500.00 is too high. Chris Funkhouser stated at Riverfront the council agreed to increase the fees, but in other parks the council did not want the fees raised that much. Laura said the fees have been the same since 1998. Deb Horaz said that town square is a prime location. Kelly Sedgwick said there is no overhead and $200.00 per year to run a business isn't much. Chris Funkhouser said the council doesn't want for raise the fees too much to keep people from wanting to vend at all. Laura asked the board how they want to structure the fees. There was a discussion on how much to raise the fees at at which parks. Amy Cesich said she would like to go back with another number and see what the council says. Laura said it is worth a try. The board discussed giving council two different documents to look at so that it doesn't keep coming back to board for review or changes. Scott said town square will lose the parking in front of town square park when the construction of 47 begins. Scott said that will effect the hot dog vendor and his business. Scott said they might consider moving farmers market during that time. Laura said for town square the board could raise the fee a little bit, for other parks the board could keep the other parks the same. Laura suggested all the parks together be one fee. Laura said she will take the following back to council: Town Square $300 non-profit, $400 profit; Riverfront Park$500 non-profit $700 profit any other park$200 non-profit $300 profit. Then all other parks on this list would be $700 non-profit $1000 profit. Laura said there were no other changes in the policy other than the fee changes. Ken asked for a motion to send that recommendation to council. Deb Horaz made the motion and Mark Dilday seconded. Ken Koch-yes; Deb Horaz -yes;Amy Cesich-yes; Kelly Sedgwick-yes; Mark Dilday- yes. New Business: Tips & Taps -Laura stated this is a program to allow the city to get the lights for Raintree B at a better price. Laura said the manufacturer offers the products at a lower price through this vendor. It doesn't cost anything to join. Laura said the city doesn't have to do the bid process either. Scott said it eliminates a couple markups and saves the city money. There was a discussion about lighting and what the best options are and how we can use this program to save money and time. Ken asked for a motion for staff to go ahead with Tips and Taps program. Amy Cesich made motion and Kelly Sedgwick seconded. Ken Koch-yes; Deb Horaz - yes; Kelly Sedgwick -yes;Amy Cesich-yes; Mark Dilday-yes. Monitor Productions - Tim Evans said the company helps up reach out to the customers were have coming into the REC Center. This is a free service. They make money on the ads that run on the program. Tim said we have one T.V. up at the front entrance and our programs and information runs on the T.V. Tim said it is a great way to highlight our smaller programs for those who come into the REC Center. Tim said there will be four different 32" T.V.'s. Tim said the contract will be up when the lease of the REC Center is up. The board thinks it is a great idea. One will be in weight room, one in workout area, one in the pool waiting area. There is already one behind the front desk. Tim said it has already been effective. Tim said for example, the Cooking for Kids class only had 3 to 4 kids and now we already have 10 kids registered. Tim said that Shay had 10 people sign up for an all-star football class and she never gets that many people signed up. Tim said this works. Tim said the REC Center has the right to say no to different ads if we don't feel they are appropriate. 2012 Baseball Agreements -Ken said there are four agreements. Laura said it is the same change for all agreements. Laura said all the changes need to be approved by the Park Board. Deb Horaz asked about field availability. Scott said the past couple years things have worked out well because people are working well together and calling between each other and working out who can use the fields when. Ken asked for a motion to approve the baseball agreements for 2012. Motion was made by Mark Dilday and seconded by Deb Horaz. Reports: Director's Report-Laura said that on the 17th the city got the $400,000 from Prairie Meadows. Laura said she received other estimates from Dennis at Fox Valley Trading for several different kids of shirts. Laura said to look them over and decide which shirts the board wants. Laura said she will work with Dennis on coming up with a logo. The board agreed to go ahead and work with Fox Valley Trading because the prices are better. Parks Report - Scott said the staff is working in the woods now keeping things clear. Scott said that he and Tim are working on Hometown Days. Scott said in December the city changed three large units at the REC Center, which will help with some of the leaks and it is a huge improvement. Scott said he is helping on marking the Emerald Ash Borer removals. Recreation Report-Tim said basketball started and except for a couple minor issues with the schools, things are going well registration is up this year. REC Center has 76 new members. Tim said the REC budget in the last report only had a $25,000 in the deficit, so if things continue at this pace, it will be close to breaking even. There was a discussion about the cooperation with Parks and REC and the schools for programs. The schools move things last minute and they were not open a couple different times where practices had to be canceled. Tim said the communication is much better now than is years past. Tim said there is going to be conflicts from time to time. Additional Business: There was discussion on the schools building a field house and partnering with the city to use some of the space there. Laura said there would be a specific place for Parks and REC. Ken said he doesn't see how there would be enough room for all of these activities. Laura said the city would have offices there and run programs there and she said it could work, if we had enough money to do it. Deb Horaz said a lot of towns do this. The board said they feel that the school would use the space and not allow the parks to use it when wanted. Laura said if we partner, it is the city building too and we would have keys and offices. Laura said there are a lot of things to work out,but she asked the board to not completely rule it out. Laura said this idea works in a lot of communities. Amy Cesich said the residents and tax payers need to understand keeping the REC Center is the best option. Laura said it would cost us more because we wouldn't have the membership revenue. Laura said if we partner with the school, the city will be spending more money. Deb Horaz said the purpose of the AD Hoc meeting was to discuss alternatives. Deb said as we discussed different options, it didn't sound very good. Tim said the REC Center is in a really good position almost breaking even. Ken said this committee helps sell the REC Center. There was discussion that if council doesn't vote for purchasing the REC Center, they are doing the community a disservice. Kelly said the city will see the cheapest option is purchasing the REC Center. Tim said that a lot of the residents don't have any idea of what is going on with the REC Center. Tim said the REC Center caters to families and other facilities do not. Amy said the facility is meant to benefit the community and not to make money. Adiournment: Motion to adjourn made by Deb Horaz and seconded by Kelly Sedgwick. The meeting was adjourned at 8:45 p.m. Next meeting February 9, 2012 at 7:00 p.m. *Items needing Board approval or recommendation. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208540 AMERFITN AMERICAN FITNESS WHOLESALERS 57181 01/04/12 01 FITNESS DRINKS 80-800-56-00-5607 313.16 INVOICE TOTAL: 313.16 CHECK TOTAL: 313.16 208541 AQUAPURE AQUA PURE ENTERPRISES, INC. 77447 01/06/12 01 PISTON ROD ASSEMBLY, PRESSURE 80-800-54-00-5495 219.03 02 GAUGE ** COMMENT ** INVOICE TOTAL: 219.03 CHECK TOTAL: 219.03 208542 ARAMARK ARAMARK UNIFORM SERVICES 610-7361596 01/03/12 01 UNIFORMS 79-790-56-00-5600 38.78 INVOICE TOTAL: 38.78 * 610-7371525 01/10/12 01 UNIFORMS 79-790-56-00-5600 99.53 INVOICE TOTAL: 99.53 * 610-7381226 01/17/12 01 UNIFORMS 79-790-56-00-5600 40.52 INVOICE TOTAL: 40.52 * CHECK TOTAL: 178.83 208543 ASCAP ASCAP 122011 12/20/11 01 LICENSE FEES 79-000-14-00-1400 640.00 INVOICE TOTAL: 640.00 * CHECK TOTAL: 640.00 208544 BALDWINJ JERRY BALDWIN DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208544 BALDWINJ JERRY BALDWIN 011412 01/14/12 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 CHECK TOTAL: 100.00 208545 BANCAMER BANC OF AMERICA LEASING 012056958-P 01/21/12 01 COPIER LEASE 79-795-54-00-5485 178.00 02 COPIER LEASE 80-800-54-00-5485 198.00 INVOICE TOTAL: 376.00 CHECK TOTAL: 376.00 208546 BARRETTS BARRETT'S ECOWATER 241173 01/24/12 01 SOLAR SALT 80-800-56-00-5620 36.30 INVOICE TOTAL: 36.30 * CHECK TOTAL: 36.30 208547 BATTERYS BATTERY SERVICE CORPORATION 217510-P 01/05/12 01 CELL PHONE BATTERY 79-790-54-00-5440 21.50 INVOICE TOTAL: 21.50 * 217856 01/18/12 01 NEXTEL BATTERY 79-795-56-00-5620 23.75 INVOICE TOTAL: 23.75 * CHECK TOTAL: 45.25 208548 BPAMOCO BP AMOCO OIL COMPANY 32949155-P 01/24/12 01 GASOLINE 79-795-56-00-5695 31.19 INVOICE TOTAL: 31.19 * CHECK TOTAL: 31.19 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208549 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0112P 01/15/12 01 MONTHLY CHARGES 80-800-54-00-5440 233.52 02 MONTHLY CHARGES 79-790-54-00-5440 88.78 INVOICE TOTAL: 322.30 * CHECK TOTAL: 322.30 208550 CANLAICE CANLAN ICE SPORTS ROMEOVILLE 012412BW1 01/24/12 01 FALL SESSION SKATING 79-795-54-00-5462 640.50 INVOICE TOTAL: 640.50 * CHECK TOTAL: 640.50 208551 COMED COMMONWEALTH EDISON 1613010022-0112 01/20/12 01 BALLFIELDS 79-795-54-00-5480 325.92 INVOICE TOTAL: 325.92 * 6819027011-1211 01/06/12 01 PR BUILDINGS 79-795-54-00-5480 581.67 INVOICE TOTAL: 581.67 * 7982205057-1211 01/04/12 01 202 COUNTRYSIDE PKWY UNIT D 80-800-54-00-5480 123.15 INVOICE TOTAL: 123.15 * 7982206018-1211 01/05/12 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 2,449.03 INVOICE TOTAL: 2,449.03 * CHECK TOTAL: 3,479.77 208552 FARREN FARREN HEATING & COOLING 7469 01/16/12 01 MOTOR STARTER, PHASE MOTOR, 80-800-54-00-5495 840.70 02 PVC TRAP & FITTINGS, CLEANING ** COMMENT ** 03 OF THE LOW VOLTAGE TERMINAL ** COMMENT ** DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208552 FARREN FARREN HEATING & COOLING 7469 01/16/12 04 STRIP ** COMMENT ** INVOICE TOTAL: 840.70 * CHECK TOTAL: 840.70 208553 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 8814 01/01/12 01 JANUARY PEST CONTROL 80-800-54-00-5462 43.00 INVOICE TOTAL: 43.00 * CHECK TOTAL: 43.00 208554 FORBESJ JIM FORBES 011412 01/14/12 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * CHECK TOTAL: 125.00 208555 FOXVALLE FOX VALLEY TROPHY & AWARDS 28008 01/09/12 01 5 NAME BADGES 80-800-56-00-5610 32.50 INVOICE TOTAL: 32.50 * CHECK TOTAL: 32.50 208556 GODWINL LISA R. GODWIN 011912 01/24/12 01 JANUARY 19 MEETING MINUTES 79-795-54-00-5462 84.00 INVOICE TOTAL: 84.00 * CHECK TOTAL: 84.00 208557 GRAINCO GRAINCO FS., INC. DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208557 GRAINCO GRAINCO FS., INC. 123559 08/30/11 01 CROSSBOW, PRAMITOL 79-790-56-00-5640 173.02 INVOICE TOTAL: 173.02 * 124333 09/30/11 01 RETURNED MERCHANDISE CREDIT 79-790-56-00-5640 -116.90 INVOICE TOTAL: -116.90 * 125925 12/31/11 01 TIRES 79-790-56-00-5640 215.65 INVOICE TOTAL: 215.65 * CHECK TOTAL: 271.77 208558 HAAKEL LAURA SCHRAW 020112 01/30/12 01 MOBILE EMAIL FOR JANUARY 2012 79-795-54-00-5440 22.50 02 MOBILE EMAIL FOR JANUARY 2012 79-790-54-00-5440 22.50 INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 208559 HAYDENS HAYDEN'S W2462-00 12/31/11 01 NETS, ICE PACKS, BALLS 80-800-56-00-5606 213.75 02 NETS, ICE PACKS, BALLS 79-795-56-00-5606 243.75 INVOICE TOTAL: 457.50 W2760-00 12/29/11 01 BASKETBALL JERSEYS & T-SHIRTS 79-795-56-00-5606 4,564.21 INVOICE TOTAL: 4,564.21 CHECK TOTAL: 5,021.71 208560 HOGAN FARM PLAN 03 478973 01/18/12 01 DRAFT LINK CY 79-790-56-00-5640 272.51 INVOICE TOTAL: 272.51 CHECK TOTAL: 272.51 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208561 HOMEDEPO HOME DEPOT 9142536 12/22/11 01 FILTERS 80-800-56-00-5640 69.02 INVOICE TOTAL: 69.02 * CHECK TOTAL: 69.02 208562 HORNERR RYAN HORNER 020112 01/30/12 01 MOBILE EMAIL FOR JANUARY 2012 79-790-54-00-5440 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 208563 HOULEA ANTHONY HOULE 020112 01/30/12 01 MOBILE EMAIL FOR JANUARY 2012 79-790-54-00-5440 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 208564 ILPD4811 ILLINOIS STATE POLICE 012712-P 01/27/12 01 BACKGROUND CHECKS 79-795-54-00-5462 102.75 INVOICE TOTAL: 102.75 * CHECK TOTAL: 102.75 208565 JIMSTRCK JAMES GRIBBLE 139116 01/20/12 01 TRUCK INSPECTION 79-790-56-00-5640 39.00 INVOICE TOTAL: 39.00 * 139117 01/20/12 01 TRUCK INSPECTION 79-790-56-00-5640 25.00 INVOICE TOTAL: 25.00 * 139118 01/20/12 01 TRUCK INSPECTION 79-790-56-00-5640 26.00 INVOICE TOTAL: 26.00 * DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208565 JIMSTRCK JAMES GRIBBLE 139143 01/23/12 01 TRUCK INSPECTION 79-790-56-00-5640 25.00 INVOICE TOTAL: 25.00 * 139144 01/23/12 01 TRUCK INSPECTION 79-790-56-00-5640 25.00 INVOICE TOTAL: 25.00 * 139145 01/23/12 01 TRUCK INSPECTION 79-790-56-00-5640 26.00 INVOICE TOTAL: 26.00 * 139146 01/23/12 01 TRUCK INSPECTION 79-790-56-00-5640 26.00 INVOICE TOTAL: 26.00 * 139147 01/23/12 01 TRUCK INSPECTION 79-790-56-00-5640 26.00 INVOICE TOTAL: 26.00 * CHECK TOTAL: 218.00 208566 KONICAMI KONICA MINOLTA BUSINESS 219801948 12/29/11 01 COPIER CHARGES 79-795-54-00-5485 6.04 INVOICE TOTAL: 6.04 * 219811593 12/30/11 01 COPIER CHARGES 80-800-54-00-5485 30.02 02 COPIER CHARGES 79-795-54-00-5485 30.01 INVOICE TOTAL: 60.03 * CHECK TOTAL: 66.07 208567 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 44311 01/05/12 01 COPIER CHARGES 79-795-54-00-5485 25.00 INVOICE TOTAL: 25.00 * CHECK TOTAL: 25.00 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208568 LUCAST TIM LUCAS 011412 01/14/12 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 208569 MCNEALT TOMMIE MCNEAL 011412 01/14/12 01 REFEREE 79-795-54-00-5462 150.00 INVOICE TOTAL: 150.00 * CHECK TOTAL: 150.00 208570 MENLAND MENARDS - YORKVILLE 46617 12/29/11 01 BLEACH, IBUPROFEN 80-800-56-00-5620 7.92 INVOICE TOTAL: 7.92 * 46761 12/30/11 01 SANDING SPONGE 80-800-56-00-5640 4.99 INVOICE TOTAL: 4.99 * 47950 01/03/12 01 METAL TANK LEVERS 80-800-56-00-5640 13.56 INVOICE TOTAL: 13.56 * 48693 01/06/12 01 SPACKLE, WALL REPAIR PATCHES 80-800-56-00-5640 7.08 INVOICE TOTAL: 7.08 * 49678 01/09/12 01 GROUNDING ADAPTER 80-800-56-00-5640 1.73 INVOICE TOTAL: 1.73 * 49869 01/10/12 01 2 ANVIL LOPPERS 79-790-56-00-5630 15.88 INVOICE TOTAL: 15.88 * 49904 01/10/12 01 LOCKBOLT 79-790-56-00-5640 22.99 INVOICE TOTAL: 22.99 * DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208570 MENLAND MENARDS - YORKVILLE 50701 01/14/12 01 BATTERIES 80-800-56-00-5640 5.97 INVOICE TOTAL: 5.97 * 53424 01/25/12 01 BULBS 80-800-56-00-5640 14.96 INVOICE TOTAL: 14.96 * CHECK TOTAL: 95.08 208571 METRA METRA 011012 01/10/12 01 EASTER TRIP TRAIN TICKETS 79-795-56-00-5606 212.50 INVOICE TOTAL: 212.50 * CHECK TOTAL: 212.50 208572 MJELECT MJ ELECTRICAL SUPPLY, INC. 105155-00 01/11/12 01 RETURNED MERCHANDISE CREDIT 79-790-56-00-5620 -719.50 INVOICE TOTAL: -719.50 * 1124588-01 10/21/11 01 WIRE 79-790-56-00-5620 750.00 INVOICE TOTAL: 750.00 * 1125880-01 01/13/12 01 MATERIALS TO REPAIR LAMP POLLS 79-790-56-00-5640 928.00 INVOICE TOTAL: 928.00 * 1125880-02 01/16/12 01 FLUTED TENON ADP 79-790-56-00-5640 95.00 INVOICE TOTAL: 95.00 * 1126191-00 01/04/12 01 LAMPS 80-800-56-00-5640 96.00 INVOICE TOTAL: 96.00 * 1126333-00 01/12/12 01 BULBS 80-800-56-00-5640 21.00 INVOICE TOTAL: 21.00 * DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208572 MJELECT MJ ELECTRICAL SUPPLY, INC. 1126333-01 01/16/12 01 BULBS 80-800-56-00-5640 69.00 INVOICE TOTAL: 69.00 * 1126367-00 01/16/12 01 LAMP HOLDER 80-800-56-00-5640 25.00 INVOICE TOTAL: 25.00 * CHECK TOTAL: 1,264.50 208573 MOHMS MIDWEST OCCUPATIONAL HEALTH MS 204073P 01/12/12 01 2012 RANDOM CONSORTIUM 79-790-54-00-5462 160.00 02 MANAGEMENT FEE FOR 8 PEOPLE ** COMMENT ** INVOICE TOTAL: 160.00 * CHECK TOTAL: 160.00 208574 MOHRR RANDY MOHR 011112 01/24/12 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 208575 NANCO NANCO SALES COMPANY, INC. 7152 01/12/12 01 WINDEX, KLEENEX, GARBAGE BAGS, 80-800-56-00-5640 253.14 02 BODY/HAIR SOAP, URINAL BLOCK ** COMMENT ** INVOICE TOTAL: 253.14 * CHECK TOTAL: 253.14 208576 NEGRER RYAN NEGRE 020112 01/30/12 01 MOBILE EMAIL FOR JANUARY 2012 80-800-54-00-5440 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208577 NEXTEL NEXTEL COMMUNICATIONS 837900513-119P 01/21/12 01 PARKS MONTHLY CHARGES 79-790-54-00-5440 141.18 02 RECREATION MONTHLY CHARGES 79-795-54-00-5440 105.88 INVOICE TOTAL: 247.06 * CHECK TOTAL: 247.06 208578 NICOR NICOR GAS 64-99-70-7276 0-1211 01/09/12 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 1,425.25 INVOICE TOTAL: 1,425.25 * 65-69-00-0377 0-1211 01/06/12 01 202 E COUNTRYSIDE PKWY UNIT D 80-800-54-00-5480 67.81 INVOICE TOTAL: 67.81 * CHECK TOTAL: 1,493.06 208579 PEPSI PEPSI-COLA GENERAL BOTTLE 22588953 01/20/12 01 WATER, POP, GATORADE 80-800-56-00-5607 387.26 INVOICE TOTAL: 387.26 * CHECK TOTAL: 387.26 208580 R0000991 BONNY & BRIAN MATTISON 010412 01/04/12 01 REIMBURSEMENT FOR FOX VALLEY 79-795-54-00-5447 143.00 02 SPECIAL REC PROGRAM ** COMMENT ** INVOICE TOTAL: 143.00 CHECK TOTAL: 143.00 208581 R0000992 JODI MERKEL 111432 01/04/12 01 DROPPED CLASS REFUND DUE TO 79-795-54-00-5496 60.00 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208581 R0000992 JODI MERKEL 111432 01/04/12 02 MEDICAL REASONS ** COMMENT ** INVOICE TOTAL: 60.00 * CHECK TOTAL: 60.00 208582 R0000997 RADIO SHACK 10061281 01/18/12 01 4 MEDIUM FIXED MOUNTS 79-795-56-00-5606 159.96 INVOICE TOTAL: 159.96 * CHECK TOTAL: 159.96 208583 R0000998 JOANNE MARSHLL 112540 01/25/12 01 OVERPAID MEMBERSHIP REFUND 80-800-54-00-5496 9.00 INVOICE TOTAL: 9.00 * CHECK TOTAL: 9.00 208584 80000999 SALLY MAJOR 112541 01/25/12 01 CLASS DROP REFUND 79-795-54-00-5496 69.00 INVOICE TOTAL: 69.00 * CHECK TOTAL: 69.00 208585 R0001003 CHRISTINE MACHNICK 112073 01/17/12 01 RESERVATION CHANGE REFUND 80-000-24-00-2410 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 208586 ROSBOROS SHAY ROSBOROUGH DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208586 ROSBOROS SHAY ROSBOROUGH 020112 01/30/12 01 MOBILE EMAIL FOR JANUARY 2012 79-795-54-00-5440 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 208587 SHIFFERJ JOE SHIFFER II 011412 01/14/12 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 208588 SLEEZERS SLEEZER, SCOTT 020112 01/30/12 01 MOBILE EMAIL FOR JANUARY 2012 79-790-54-00-5440 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 208589 SZWEDAW WALTER SZWEDA 011412 01/14/12 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * CHECK TOTAL: 125.00 208590 UNIQUEPR UNIQUE PRODUCTS & SERVICE 233877 01/13/12 01 PAPER TOWEL, TOILET TISSUE, 80-800-56-00-5640 240.82 02 LAUNDRY DETERGENT ** COMMENT ** INVOICE TOTAL: 240.82 CHECK TOTAL: 240.82 208591 VISA VISA DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208591 VISA VISA 012712-P 01/27/12 01 SPLINE SHANK BIT 79-790-56-00-5630 32.65 02 IPRA CONFERENCE MEAL 79-795-54-00-5415 10.01 03 PRESCHOOL & CRAFT SUPPLIES 79-795-56-00-5606 42.25 04 MONTHLY CABLE CHARGE 79-795-56-00-5620 86.95 05 FURNACE FAN CAGE 79-795-56-00-5640 90.00 06 PRESCHOOL SUPPLIES, CRAFT 80-800-56-00-5606 567.11 07 SUPPLIES, GROUP POWER MONTHLY ** COMMENT ** 08 LICENSE FEE, GLOVES ** COMMENT ** 09 WATER, CARD STOCK, GORILLA 80-800-56-00-5607 62.24 10 TAPE, LIGHT BULBS, EXTENSION ** COMMENT ** 11 CORD ** COMMENT ** 12 MONTHLY CABLE CHARGE 80-800-56-00-5620 123.54 13 HAIR DRYERS, CONCESSION SNACKS 80-800-56-00-5620 502.46 14 NATURAL GAS ORIFICE ** COMMENT ** 15 REPLACEMENT KIT, HEATER HOT ** COMMENT ** 16 SURFACE IGNITOR, BIKE PARTS, ** COMMENT ** 17 INTIGRATED CONTROL BOARD ** COMMENT ** 18 MERCHANDISE RETURN CREDIT 80-800-56-00-5640 -35.99 INVOICE TOTAL: 1,481.22 * CHECK TOTAL: 1,481.22 208592 WALKCUST WALKER CUSTOM HOMES, INC. YPD 3/12 01/19/12 01 MARCH 2012 LEASE PAYMENT 80-800-54-00-5485 18,500.00 INVOICE TOTAL: 18,500.00 * CHECK TOTAL: 18,500.00 208593 WALMART WALMART COMMUNITY 011612-P 01/16/12 01 FOOD AND SUPPLIES FOR 79-795-56-00-5606 329.47 02 PRESCHOOL CLASSES FOR DEC. AND ** COMMENT ** 03 JANUARY ** COMMENT ** INVOICE TOTAL: 329.47 CHECK TOTAL: 329.47 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 10:56:17 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208594 WEEKSB WILLIAM WEEKS 010712 01/07/12 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 208595 WORDLAWT TERRANCE WORDLAW 010712 01/07/12 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 208596 YORKACE YORKVILLE ACE & RADIO SHACK 141866 01/04/12 01 V BELT 80-800-56-00-5640 11.99 INVOICE TOTAL: 11.99 * 142046 01/18/12 01 SCREW, NUTS 80-800-56-00-5640 2.39 INVOICE TOTAL: 2.39 * 142104 01/23/12 01 5 JUMBO CALCULATORS 79-795-56-00-5606 9.95 INVOICE TOTAL: 9.95 * CHECK TOTAL: 24.33 TOTAL AMOUNT PAID: 39, 778.76 DATE: 02/01/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:29:01 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208597 FARREN FARREN HEATING & COOLING 7444 12/23/11 01 REPLACED 15 TON UNITS ON GYM, 80-800-54-00-5495 34,036.01 02 ONE IN WEIGHT ROOM, 1 5 TON ** COMMENT ** 03 TROOF TOP WITH ECONIMIZER ** COMMENT ** INVOICE TOTAL: 34,036.01 CHECK TOTAL: 34,036.01 TOTAL AMOUNT PAID: 34,036.01 Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ❑ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: 2012 Baseball Agreement - Sparks Agenda Date: February 1, 2012 Synopsis: Language in the first paragraph had to be corrected to state that the Sparks are not a non-profit organization. Action Previously Taken: Date of Action: 1/19/12 Action Taken: Approval Item Number: Type of Vote Required: Majority Action Requested: Approval of revised agreement. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: The Sparks are part of the Kendall County Sports Club, Inc., which is a corporation. The two words "non-profit"were removed from the document. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE SPARKS This agreement is made and entered into this day of 2012, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE SPARKS, an Illinois corporation(the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2012 and ending October 15, 2012. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. Yorkville Sparks registration records for leagues played in the spring/summer 2011 shall be used to determine the amount of fields available to the Association in spring/summer 2012, as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. c. Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields and a portable restroom. d. Notification of any schedule change must be given to the City in advance of the games. 2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be paid by Yorkville Sparks to the city according to the following payment schedule: 50%by April 30, 50%by July 15. A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the Association to the city according to the following payment schedule: 50% by March 1, 50%by May 1, 2012. Fees for 2012 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2012. The fees exclude tournaments which have a separate fee structure. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. 1 The fee for field usage will be waived for Yorkville Sparks Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks & Recreation Department thirty days in advance of the event. The City Parks and Recreation Department agrees to inform the Association by August 30, 2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields,park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by Yorkville Sparks under the terms of this agreement, while Yorkville Sparks activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas,but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. 5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors,products-completed operations, bodily and personal injury,property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. 2 c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the 3 parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association's sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 4 THE UNITED CITY OF YORKVILLE By: Mayor,United City of Yorkville By: Park and Recreation Board YORKVILLE SPARKS By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 Reviewed By: Agenda Item Number wwvua Parks ❑ ARecreation ❑ PARrC&?MERF+TION Director ❑ City Administrator E-1 Tracking Number augi Legal ❑ Human Resources ❑6aWXM, ,01 Police ❑ Park Board Agenda Item Tracking Document Title: Park Rental Fee Waiver Request Agenda Date: February 9, 2012 Synopsis: Please see attached waiver of fee request. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Recommendation to approve or deny waiver of fees. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: P of }Y€}11t C'dC1i�,43Me–nt fy PARK AMENITY RESERVATION 4 1.5E PefiO l/1,05 e4ded. RECREATION DEPARTMENT Complete Thank you Avir usiflg PVF f bmplete. es: E . y mss.. - - Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Ca ry D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are locate�d outside of the United City of Yoirkville boundaries. Group or Individual Name: R0 U '�(rr, � i (/CIO C✓r l Contact Person:Ro��� T.4 W V'!J$ddress:ait a s . Home Phone&10 4f3'l j.VOWork Phone: d 13–S6 Email: �� �{Gl rye �� e&y i S o_fi ci y14 11 c0 M LOCATION REQUESTED: i JQ. DATE(s)/TIME(s)REQUESTED: '101( Y 17 3=OU a n^ — I7_Uri AM, 2, M — PURPOSE /r'nA` � ( - C Sj i*✓11 Special Use requests(concessions,water,electrical,other). lr/ti I V Expected attendance or visitors to your event. PUU (Please note:Public Safety may require additional Police present pending the type of event and attendance.This may result in an additional fee assessed to the group for this service). rrcv a v c A 501 Will you be selling any products,food,or miscellaneous items? Yes(please explain):No -�7°`'A J e`,,4 r',, 1 4511 GOL,v1 5 et Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state,all litter removed,OR if damage J occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property.Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff.Individuals may be assessed additional charges for extending times past the scheduled reservation.I have read and agree to follow and abide to the rules and Tgulattions set forth by the United City of Yorkville. Signed ` 6 ,lye'1__ Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand,Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No 14 WW Memorandum 1P JWJ I To: Yorkville Park Board paRKC&REC"AmON From: Laura Schraw, Interim Director of Parks &Recreation CC: Date: February 3, 2012 Subject: Director's Report • Contacted Land Cash appraisers, obtained quotes for work • Adhoc Committee materials • Raintree Park B bid packets for paving out and returned • Revisions to Parkway Tree Program • Attended IPRA Conference • Working on paddling festival for Yorkville • Letters to all renters on 5% gross profits due • Contacting other municipalities/park districts for REC Center comparisons • Grande Reserve Park D deed • Budget • 2012 event planning with Tim and Scott YORKVilJLIE 202 East Countryside Prkwy. Yorkville, IL 60560 ✓ (630) 553-2582 (630) 553-2644 fax Mug '' &OWMDUMM Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us PARKS& Ric RE.1TIont Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: January Monthly Report Athletics - Basketball: Basketball league games started in January. We use many of the local schools to hold the weekly practices and Saturday basketball league games. - Spring Soccer: Registration for Spring Soccer started Wed.January 8 and runs through Feb. 11. - 2 Ball Competition:Will be held on Friday Feb. 17 for interested participants K—8th grade. Registrations starts at 4:15pm. Child Development - Preschool registration for the 2012—2013 school year began for current and new participants. At this time we have 21 preschool families signed-up for next year. REC Center -Winter Open House: Was held the weekend of Jan. 13—16.The REC Center registered 76 new members for a total of$3,632 in revenue. - Piloxing: continues to become very popular at the REC Center.This is a fitness class that is a combination of both pilates and boxing. -Zumba still is by far the most popular fitness class, running 5 times a week. -Senior Silver Sneakers Valentine's Day Party/Dance: The Senior Silver Sneakers Club will be hosting their annual Valentine's Day party/dance on Tuesday Feb. 14 10am in Studio 2 Special Events -Tax Dodge 5k Run: Sun,April 15 at the REC Center -Summer Music Nights: Currently we are finalizing the summer music night schedule and line-up. Here is what we have scheduled: Fri.June 8- Music/Wine Night-Town Square Fri.June 22-Chamber Night-Riverfront Park Sat.July 14- BBQ Event-Riverfront Park Fri.July 27-Music/Wine Night-Town Square Fri.Aug. 10: Music/Wine Night-Town Square Fri-Sun. Labor Day Weekend: Hometown Days Festival - Beecher Park "The achievements of an organization are the results of the combined effort of each individual." "The achievements of an organization are the results of the combined effort of each individual."