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Park Board Packet 2012 05-10-12
Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. May 10, 2012 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick,Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: April 12, 2012* April 26, 2012* Bills Review: Bill list* Park Board budget report-March 2011 Park Board budget report-March 2012 Old Business: Proposed Text Amendment to the PUD (Planned Unit Development)Ordinance Illinois Whitewater Festival Special Use Request* 2012 Grant Applications* New Business: Pepsi Contract* Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: 1.The purchase or lease of real property for the use of the public body. Adjournment: Next meeting: May 24, 2012 *Items needing Board approval or recommendation Yorkville Parks and Recreation Department City Hall 800 Game Farm Road April 12, 2012 at 7:00 p.m. Call to Order: Ken Koch called the meeting to order at 7:00 p.m. Roll Call: Ken Koch-yes; Debbie Horaz -yes; Kelly Sedgwick-yes;Amy Cesich-no;Vicki Covney-no; Mark Dilday-no; Seaver Tarulis -yes. Introduction of City Officials and Staff: Laura Schraw-Director of Parks and Recreation Scott Sleezer- Superintendent of Parks Tim Evans - Superintendent of Recreation Other Guests: None. Public Comment: None. Presentations: None. Approval of Minutes: The minutes from the March 22, 2012 meeting were approved. Motion was made by Seaver Tarulis and seconded by Kelly Sedgwick. Bill Review: Deb Horaz asked a couple questions about legal fees. Laura said she will check what they were for and let her know at the next meeting. Tim stated the fee was probably for the Pepsi agreement. Deb asked about a deposit refund. Tim said he will check on it and let her know. Deb asked about $140.00 Yorkville Glass and Mirror. Scott stated he put new pivot points on the doors at the REC Center. Motion was made to approve the bills list by Kelly Sedgwick and seconded by Seaver Tarulis. Bill list was approved. Old Business: Proposed Text Amendment to the PUD Ordinance -Laura stated she spoke to Krysti and she stated that once the formal application is submitted, we can bring the development plans to the park board for comment. She said from the time the application is submitted, we have 45 days,which leaves enough time to bring it to the Park Board and discuss the recommendations. Ken said the Mayor said the board can always ask the Council and Mayor to table it until the board has a chance to decide. Ken asked about Park Board recommendation to PUD. Laura said the Park Board representative would sit on the Plan Commission. Ken asked if the Park Board didn't like the plan, how would that work. Laura said the representative would come and state how the Park Board feels and let Planning Commission know the recommended changes. Ken stated his concern that one vote will still not matter. Ken said he would like to see the recommendation from the board go along with that. Laura said that is what the representative will do is relay the feelings of Park Board. Deb and Ken stated this is a totally different way to handle these things. Laura stated the Park Board is still making the recommendation. Ken said there needs to be other avenues, otherwise the Park Board member will be fighting staff. Laura said the city will make recommendations as to what the city has done in the past. Deb said in the past, Park Board made a decision as a board and we had a liaison that helped get our concerns across. Deb said now Planning Commission can deny it or do what they want. Laura stated that the memo to City Council will give the recommendations of Park Board and your concerns. Scott stated staff follows a master plan and what if the Park Board decides they want to change something on the master plan. Scott said Ken's concern is those situations, so how will these situations play out. Laura stated the city documents everything by memos. Ken stated the developer always met with Park Board previously and our recommendation was submitted. There was much discussion about Park Board concerns with the city changing this process. Laura stated the Park Board is still having their recommendation heard by their representative. Deb Horaz said she feels it is a way to sidestep Park Board. Laura stated if there is a contentious issue, the board has 45 days to discuss their concerns. Ken stated he wants to see a yay or nay recommendation from the Park Board go along to City Council. Ken stated he liked how things worked in the past, since the board always had a representative for Park Board. Scott said the board does have Laura involved with Park Board now. The Park Board all stated they would like to meet Krysti and have her attend a Park Board Meeting. Ken said he wants a Park Board recommendation along with the PUD that goes to City Council. Ken wants an official Park Board recommendation not a memo to be read at Planning Commission. Laura stated she wants the board to be comfortable with whatever the decision. The board had discussion about how things have previously been done. Laura said she would like to write up a formal procedure so that it is documented so the city knows the procedure the city is supposed to follow. Deb Horaz asked questions about how these hearings work and Laura answered her questions. Ken asked when this change is supposed to take place. Laura stated April 24th. Deb stated basically the board doesn't want to be put out of the loop and she doesn't want to put the pressure on that one representative. Laura stated, but the board is making their recommendation and that representative takes it to the meeting. Laura stated if they didn't want Park Board recommendation, the city wouldn't put a Park Board member on the Planning Commission. Laura stated other cities do not have Park Board members involved in Planning Commissions. The board discussed that they feel their influence is shrinking. Laura said she will let Krysti know. Laura said if the board is that concerned, they need to attend City Council and voice their concerns. Laura stated the board has the right to fight it. New Business: Illinois Whitewater Festival Special Use Request *- Scott said this was his idea. Scott said the city has allowed camping in the parks before. Scott said it will be a one time thing for this particular weekend for the Ribs on the River event. Scott said the city can make specific rules for this camping event. Ken asked about Police patrolling. Laura said the police were fine with it. No alcohol will be allowed. The city will provide port-o-pottys. Scott said he thought it was a nice idea to keep people in town to eat and shop etc. If it goes well, the city could advertise it for residents. Ken said he wants to make sure the police are in agreement to patrol this. Scott said the city will come up with a set of rules for this event. Scott said the fee will go into the event. Ken asked for the next meeting to have a number for how many people and the rules set. Nicor Gas Waiver of Fees Request *- Laura stated Nicor is doing a volunteer day in Yorkville on May 19th to clean up our riverfront. Laura stated they are asking for a waiver of fee to use the shelter. The Board unanimously agreed. Motion was made by Seaver Tarulis and seconded by Kelly Sedgwick. YMCA Tri-City Challenge Waiver of Fees Request *-Laura stated the YMCA is holding their annual Tri-City Challenge. Scott said they canoe,bike and run from Yorkville to the Sandwich Hospital. Scott stated in the past, they have paid the fee, which is $95.00. The board unanimously agreed not to waive the fee. Motion was made by Deb Horaz and seconded by Kelly Sedgwick not to waive the fee. 2012 Grant Applications * - Scott said the city still hasn't heard on grants from last year,but he stated the city needs to start thinking grants now. Scott said maybe we should reapply for Riverfront, if we are turned down. Scott said he thinks the city should look at doing a development grant for Bristol Bay 65 and look at things we don't have like a stake park. Scott said the city could also go after an acquisition grant. He said with land prices so low, he would like to see a regional park. There was discussion by the board about a regional park, what to include and how to do it in the five year period. Deb said it would be great for festivals. The board discussed what parks are already out there and what hasn't been finished yet. Deb asked if the REC Center purchase goes through, should the board look at doing improvements on that. Scott stated that would be on the following year, but it would be a great idea. Laura said last year the grants were announced May 25th and due July 1 st, so Laura said we need to get a proposal to the City Council in May, so we can make changes if needed. Scott stated he likes the land acquisition idea. Deb agreed. The board discussed different locations and how many acres would be wanted and how much it would cost, and what kind of park would be best. Laura stated the board will have to go into executive session next meeting to discuss property ideas. The board stated they were in favor of doing that. Ken asked if there are grants to revamping old playgrounds. Scott stated yes. Ken said that might be a good idea for some of the parks in Yorkville. Laura stated that because Yorkville has so many playgrounds, we don't score high on the list. Park Board Meeting Time and Schedule Changes * - Ken stated because things are not as busy as in the past, we can probably do one full meeting and a bills meeting per month. Laura stated if we need to have additional business added, she stated that we can do that. Laura said each meeting will still have public comments. Laura said because there are so many summer events, if we have the first meeting at the beginning of the month, we can move the time up so we don't finish so late. The bills list meeting can also be moved up to 5:30 p.m. Deb stated the only thing that happened in the past at bills only meeting sometimes things would be discussed. She said just put additional business on there to cover us in the open meetings act. Laura said the next bills list meeting will be April 26, 2012 at 5:30 p.m. Laura asked about the May 10th meeting time. The board decided to change the starting time of the meeting to 6:00 p.m. Reports: Director Report - Laura said she worked on designing a parking lot for behind Geneva Kayak Building. She stated they are waiting on the quote amount. She stated it is not a concern for out budget. Laura said she met with Tim Sullivan about the land cash appraisal and should hear something soon probably at the May 10th meeting. Recreation Report -Tim said this year we are getting $7,500 for the Pepsi agreement. It is $1,500 per year. Tim stated the contract is still being finalized. Scott said it might be for equipment,we still have to decide. Tim said every time we buy a case of something we get $2.00 this year we will get $2.50. Parks Report -The weather has been great this year for getting things done. Scott stated the baseball fields are very dry, but they are up and running. Scott said the lights are up at the tennis courts. They are not plugged in. Scott said they should be up and running in the next couple months. Scott stated that a soccer group did another rental with us and it helped pay for the new goals we purchased. Additional Business: None. Adiournment• There being no further business, the meeting was adjourned at 8:45 p.m. Motion was made by Kelly Sedgwick and seconded by Seaver Tarulis. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker DATE: 05/02/12 UNITED CITY OF YORKVILLE TIME: 09:48:30 CHECK REGISTER FY 2012 PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208800 ACTION ACTION GRAPHIX LTD 4472 03/21/12 01 15 PAR DISC GOLF SIGNS 79-790-56-00-5640 136.01 INVOICE TOTAL: 136.01 CHECK TOTAL: 136.01 208801 ALLSTAR ALL STAR SPORTS INSTRUCTION 123099 04/26/12 01 SPRING SESSION SPORTS 79-795-54-00-5462 2,085.50 02 INSTRUCTION ** COMMENT ** INVOICE TOTAL: 2,085.50 * CHECK TOTAL: 2,085.50 208802 ARAMARK ARAMARK UNIFORM SERVICES 610-7506595 04/17/12 01 UNIFORMS 79-790-56-00-5600 33.00 INVOICE TOTAL: 33.00 * CHECK TOTAL: 33.00 208603 BATTERYS BATTERY SERVICE CORPORATION 021312 02/13/12 01 OVERPAYMENT CREDIT 79-790-56-00-5640 -9.65 INVOICE TOTAL: -9.65 * 220319 04/10/12 01 BATTERY 79-790-56-00-5640 54.35 INVOICE TOTAL: 54.35 * CHECK TOTAL: 44.70 208804 BPAMOCO BP AMOCO OIL COMPANY 34012314-P 04/24/12 01 GASOLINE 79-795-56-00-5695 78.61 INVOICE TOTAL: 78.61 * CHECK TOTAL: 78.61 DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208805 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0412P 04/15/12 01 REC CENTER LINES 80-800-54-00-5440 232.03 02 PARK LINES 79-790-54-00-5440 36.02 03 RECREATION LINES 79-795-54-00-5440 52.39 INVOICE TOTAL: 320.44 * CHECK TOTAL: 320.44 208806 CARDIS CARROLL DISTRIBUTING 150814 04/12/12 01 36" SONOTUBES 79-790-56-00-5620 56.64 INVOICE TOTAL: 56.64 * CHECK TOTAL: 56.64 208807 CENSOD CENTRAL SOD 12805 04/23/12 01 SOD 79-790-56-00-5640 111.40 INVOICE TOTAL: 111.40 * CHECK TOTAL: 111.40 208808 FARREN FARREN HEATING & COOLING 7573 04/25/12 01 REPLACED STARTER AND 80-800-56-00-5640 812.08 02 THERMOSTAT ** COMMENT ** INVOICE TOTAL: 812.08 * CHECK TOTAL: 812.08 208809 FLATSOS RAQUEL HERRERA 032312 03/23/12 01 LAWN MOWER PLUG 79-790-56-00-5640 10.00 INVOICE TOTAL: 10.00 * 041012 04/10/12 01 TUBE 79-790-56-00-5640 25.00 INVOICE TOTAL: 25.00 * DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK k VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT $ ITEM AMT 208809 FLATSOS RAQUEL HERRERA 041712 04/17/12 01 SEAL, TUBES 79-790-56-00-5640 50.00 INVOICE TOTAL: 50.00 * 042412 04/24/12 01 PATCH 79-790-56-00-5640 10.00 INVOICE TOTAL: 10.00 * CHECK TOTAL: 95.00 208810 FVTRADIN THE IDEA PROS, INC. 516295 04/30/12 01 30 T-SHIRTS 79-790-56-00-5600 189.70 INVOICE TOTAL: 189.70 * CHECK TOTAL: 189.70 208811 GAMETIME GAME TIME 2081216 04/24/12 01 MERRY-GO-ALL 79-790-56-00-5640 1,669.00 INVOICE TOTAL: 1,669.00 * CHECK TOTAL: 1, 669.00 208812 GODWINL LISA R. GODWIN 041212 04/18/12 01 APRIL 12 MEETING MINUTES 79-795-54-00-5462 84.00 INVOICE TOTAL: 84.00 * CHECK TOTAL: 84.00 208813 GOLDMEDA GOLD MEDAL PRODUCTS 241098 04/25/12 01 BEECHER PARK CONCESSION 79-795-56-00-5607 569.13 02 SUPPLIES ** COMMENT ** INVOICE TOTAL: 569.13 DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR N INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208813 GOLDMEDA GOLD MEDAL PRODUCTS 241102 04/25/12 01 BRIDGE PARK CONCESSION 79-795-56-00-5607 967.53 02 SUPPLIES ** COMMENT ** INVOICE TOTAL: 967.53 CHECK TOTAL: 1,536.66 206814 HAAKEL LAURA SCHRAW 050112 05/01/12 01 APRIL 2012 MOBILE EMAIL 79-795-54-00-5440 22.50 02 REIMBURSEMENT ** COMMENT ** 03 APRIL 2012 MOBILE EMAIL 79-790-54-00-5440 22.50 04 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 208815 HOMEDEPO HOME DEPOT 3016043 03/07/12 01 FUSES 80-800-56-00-5640 9.21 INVOICE TOTAL: 9.21 CHECK TOTAL: 9.21 208816 HORNERR RYAN HORNER 050112 05/01/12 01 APRIL 2012 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 208817 HOULEA ANTHONY HOULE 050112 05/01/12 01 APRIL 2012 MOBILE EMAIL 79-790-54-00-5440 45.00 DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK VENDOR 4 INVOICE INVOICE ITEM NUMBER DATE 9 DESCRIPTION ACCOUNT ITEM AMT 208817 HOULEA ANTHONY HOULE 050112 05/01/12 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 208818 ILPD4811 ILLINOIS STATE POLICE 041712-R 04/17/12 01 BACKGROUND CHECKS FOR REFS 79-795-54-00-5462 463.00 02 AND COACHES ** COMMENT ** INVOICE TOTAL: 463.00 CHECK TOTAL: 463.00 208819 MENLAND MENARDS - YORKVILLE 72013 04/11/12 01 GAS CANS 79-790-56-00-5630 23.96 INVOICE TOTAL: 23.96 * 72050 04/11/12 01 FLUSH LEVER 79-790-56-00-5640 5.49 INVOICE TOTAL: 5.49 * 72235 04/12/12 01 TAX DAY 10K RUN MARKING PAINT 79-795-56-00-5606 22.45 INVOICE TOTAL: 22.45 * 72487 04/13/12 01 QUICK LINK, PADLOCK KEYS, CORD 79-790-56-00-5620 33.14 INVOICE TOTAL: 33.14 * 72583 04/13/12 01 SCRAPER 79-790-56-00-5630 4.97 INVOICE TOTAL: 4.97 * 74164 04/19/12 01 8 YALE KEYS, KEYED HANDLE LOCK 79-790-56-00-5640 34.69 02 BUNGEES ** COMMENT ** INVOICE TOTAL: 34.69 * 74361 04/20/12 01 6 YALE KEYS 79-790-56-00-5640 7.74 INVOICE TOTAL: 7.74 * DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:48:30 CHECK REGISTER PRG ID: AP21500O.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT 0 ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208819 MENLAND MENARDS - YORKVILLE 75174 04/23/12 01 PIPE 79-790-56-00-5640 2.97 INVOICE TOTAL: 2.97 * 75214 04/23/12 01 RETURNED MERCHANDISE CREDIT 79-790-56-00-5640 -2.97 INVOICE TOTAL: -2.97 * 75217 04/23/12 01 HAMMER DRILL BIT 79-790-56-00-5630 4.98 INVOICE TOTAL: 4.96 * 75264 04/23/12 01 QUICK SNAPS, QUICK LINKS, ROPE 79-790-56-00-5640 16.60 02 CLAMPS, WIRE THIMBLES ** COMMENT ** INVOICE TOTAL: 16.60 * 796100 04/26/12 01 COFFEE URN 79-795-56-00-5607 37.54 INVOICE TOTAL: 37.54 * CHECK TOTAL: 191.56 208820 NEGRER RYAN NEGRE 050112 05/01/12 01 APRIL 2012 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 209821 NEXTEL NEXTEL COMMUNICATIONS 837900513-122 04/17/12 01 PARKS MONTHLY CHARGES 79-790-54-00-5440 147.46 02 RECREATION MONTHLY CHARGES 79-795-54-00-5440 110.60 INVOICE TOTAL: 258.06 CHECK TOTAL: 258.06 208822 NICOR NICOR GAS DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208822 NICOR NICOR GAS 64-99-70-7276 0-0312 04109/12 01 202 E. COUNTRYSIDE PKWY STE E 80-800-54-00-5480 491.08 INVOICE TOTAL: 491.08 * CHECK TOTAL: 491.08 208823 OFFWORK OFFICE WORKS 204416 04/20/12 01 ENVELOPES, LABELS 79-795-56-00-5610 36.98 INVOICE TOTAL: 36.98 * 204427 04/24/12 01 COIN ENVELOPES 79-795-56-00-5610 47.99 INVOICE TOTAL: 47.99 * CHECK TOTAL: 64.97 208824 ONQPROM ON Q PROMOTIONS, INC. 3085 04/27112 01 200 WINE GLASSES 79-795-56-00-5606 531.41 INVOICE TOTAL: 531.41 * CHECK TOTAL: 531.41 208825 PEPSI PEPSI-COLA GENERAL BOTTLE 84000754 04/24/12 01 POP, GATORADE 79-795-56-00-5607 680.88 INVOICE TOTAL: 680.88 * CHECK TOTAL: 680.88 208826 R0000264 JEANIE NAUMAN 04103.2 04/10/12 01 SUMMER CAMP GRANT 79-795-54-00-5447 500.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 500.00 CHECK TOTAL: 500.00 DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK $ VENDOR N INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208827 REINDERS REINDERS, INC. 1378437-00 04118/12 01 THROTTLE CABLE 79-790-56-00-5640 27.97 INVOICE TOTAL: 27.97 CHECK TOTAL: 27.97 208828 ROSBOROS SHAY ROSBOROUGH 050112 05/01/12 01 APRIL 2012 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 208829 RUSSPOWE RUSSO HARDWARE INC. 1254488 03/30/12 01 LINE TRIMMER, SPREADER 79-790-56-00-5630 478.99 INVOICE TOTAL: 478.99 * 1280539 04/20/12 01 MASONRY SAW 79-790-54-00-5485 1„ 850.00 INVOICE TOTAL: 1,850.00 * CHECK TOTAL: 2,328.99 208830 SLEEZERS SLEEZER, SCOTT 050112 05/01/12 01 APRIL 2012 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 208831 THORNE THORNE ELECTRIC 17365 04/27/12 01 PERFORMED TWO DIRECTIONAL 79-790-54-00-5462 3,661.80 DATE: 05/02112 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:48:30 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208831 THORNE THORNE ELECTRIC 17365 04/27/12 02 BORES, PULLED EMPTY DUCT AND ** COMMENT *" 03 SEALED ENDS ** COMMENT '* INVOICE TOTAL: 3,661.80 CHECK TOTAL: 3,661.80 208832 VISA VISA 042612-PR 04/26/12 01 SEEDER 79-790-56-00-5630 379.99 02 HVAC PART 79-795-56-00-5640 21.25 03 NRPA ANNUAL DUES 79-795-54-00-5490 113.00 04 MONTHLY GROUP POWER LICENSE 80-800-56-00-5606 260.00 05 MONTHLY CABLE 79-795-56-00-5620 86.95 06 PRESCHOOL PROGRAM SUPPLIES, 79-795-56-00-5606 347.29 07 FIELD TRIP TO BOUNCE TOWN ** COMMENT 4* 08 PH TEST STRIPS 80-800-54-00-5495 11.15 09 MONTHLY CABLE 80-800-56-00-5620 123.55 INVOICE TOTAL: 1,343.18 CHECK TOTAL: 1,343.18 208833 WALMART WALMART COMMUNITY 041612-PR 04/16/12 01 BUNS, KETCHUP, WATER, CUPS, 79-795-56-00-5607 74.67 02 LYSOL, HAND WASH, BANDAIDS ** COMMENT ** 03 LYSOL, HAND WASH, CUPS, BUNS 79-795-56-00-5606 74.67 04 BANDAIDS, KETCHUP, WATER ** COMMENT ** 05 CRACKERS, COOKIES, SOAP, WIPES 79-795-56-00-5606 65.96 INVOICE TOTAL: 215.30 * CHECK TOTAL: 215.30 208834 YORKACE YORKVILLE ACE & RADIO SHACK 142338 02/08/12 01 NUTS, WASHERS 79-790-56-00-5640 0.76 INVOICE TOTAL: 0.76 * DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:48:30 CHECK REGISTER FRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208834 YORKACE YORKVILLE ACE & RADIO SHACK 143213 04/14/12 01 KEY 79-790-56-00-5620 2.49 INVOICE TOTAL: 2.49 CHECK TOTAL: 3.25 TOTAL AMOUNT PAID: 18, 313.40 DATE: 05/02/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:13:24 CHECK REGISTER FY 2013 PRG ID: AP215000.WOW CHECK DATE: 05/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 206835 WALKCUST WALKER CUSTOM HOMES, INC. YPD 6/12 04/27/12 01 JUNE 2012 LEASE PAYMENT 80-800-54-00-5485 18,500.00 INVOICE TOTAL: 18,500.00 CHECK TOTAL: 18, 500.00 TOTAL AMOUNT PAID: 18,500.00 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR YORKVILLE GENERAL FUND DATE OF REPORT/5-12-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-30 July-30 August-30 September-10 October-30 November-10 December-10 January-11 February-11 March-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET LAND CASH REVENUES 72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4701 GREENBRIAR $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4703 PRAIRIE GARDEN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-47040SLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ $ $ $ $ 320,000 72-000-47-00-4705 COUNTRY HILLS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ 30,000 72-000-47-00-4707 FOX HIGHLANDS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4712 RIVER'S EDGE $ - $ - $ - $ - $ - $ - $ - $ 671.00 $ - $ - $ - $ 671.00 $ - 72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4715 WHITE OAK UNIT 1&2 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4717 KYLN'S CROSSING $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4719 WILDWOOC $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4723 HEARTLAND CIRCLE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4727 GRAND RESERVE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4732 RAINTREE VILLAGE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ 3,000 72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4736 BRIARWOOC $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4737 CALEDONIA $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 38,000 72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ $ $ $ 2,051.14 $ 18,460.26 $ 22,000 72-000-47-00-4739 WYNSTONE TOWNHOME'- $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4740 VILLAS AT THE PRESERV $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4741 BAILEY MEADOWS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4743 CORNEILS CROSSING $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4745 PRESTWICK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4746 WESTBUM $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4747 WESTHAVEN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4749 BLACKBERRY WOODS $ - $ - $ 568.18 $ - $ - $ - $ - $ - $ - $ - $ - $ 568.18 $ - 72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4751 CANNONBALL RIDGE PARK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 1$ $ $ $ $ $ $ $ $ 100,000.00 $ LAND CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7317 HEARTLAND CIRCLE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ 10,000.00 $ $ $ $ $ 10,000.00 $ 10,000 72-000-75-00-7327 GRANDE RESERVE PARK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7330 WHISPERING MEADOWS(K $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7333 RAINTREE VILLAGE $ - $ - $ - $ - $ - $ - $ - $ - $ 28,000.00 $ - $ - $ 28,000.00 $ 495,000 72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7335 GRANDE RESERVE BIKE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ 2,118.00 $ 15.42 $ $ $ 2,133.42 $ 72-000-75-00-7337 BRISTOL BAY PARKA $ - $ - $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ - $ - $ - $ - $ - $ 83,512.85 $ 100,000 72-000-75-00-7339 BRISTOL BAY REGIONAL PARK $ $ $ 1,420.00 $ 12,599.63 $ $ $ 14,019.63 72-000-99-00-9901 TRANSFER TO GENERAL $ - $ - $ 15,112.25 $ - $ - $ 15,112.25 $ - $ - $ 15,112.25 $ - $ - $ 45,336.75 $ 60,449 TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 671.00 $ $ $ 2,051.14 $ 119,699.44 $ 413,000.00 TOTAL FUND EXPENSES $ $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ 55,727.30 $ $ $ 183,002.65 $ 665,449.00 FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 1$ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ (55,727.30)1$ 1$ 2,051.14 11$ (63,303.21) $ (252,449.00) PARK&RECREATION OPERATING REVENUES 79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 1$ 13,856.001$ 12,944.00 1$ 6,887.00 1$ 26,101.50 1$ 17,347.80 1$ 5,788.75 1$ 5,187.421$ 14,328.00 1$ 6,308.04 1$ 154,075.511$ 225,000 79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ $ $ 15.00 $ 29,782.011 30,000 79-000-42-00-4285 VENDING MACHINE INCOM $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 79-000-42-00-4286 RENTAL INCOME $ $ $ $ $ $ $ $ $ $ $ $ $ 1 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR YORKVILLE GENERAL FUND DATE OF REPORT/5-12-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-30 July-30 August-10 September-10 October-30 November-SO December-30 January-11 February-11 March-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ - $ 505.00 $ 200.00 $ - $ 450.00 $ - $ - $ - $ 9,935.50 $ 15,000 79-000-42-00-4288 GOLF OUTING REVENUE $ $ $ $ $ $ $ $ $ $ $ $ $ 9,000 79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,448.00 $ - $ - $ - $ - $ - $ 134,791.90 $ 130,000 79-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ $ $ $ $ $ $ $ 3,500 79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ - $ 1,728.00 $ 405.00 $ - $ 670.00 $ 684.00 $ 140.00 $ 540.00 $ 5,497.00 $ 14,000 79-000-44-00-4404 TREE DONATIONS $ $ $ $ $ 350.00 $ 350.00 $ 225.00 $ $ $ $ $ 925.00 $ 600 79-000-44-00-4412 INSURANCE REIMBURSEMENTS $ 5,156.53 $ 2,172.90 $ - $ 7,329.43 $ - 79-000-44-00-4490 MISCELLANEOUS INCOME $ $ $ $ $ 79-000-45-00-4550 YOUTH SERVICES GRANT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.80 $ 31.17 $ 28.11 $ 23.32 $ 25.48 $ 20.43 $ 25.13 $ 277.39 $ 500 79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 395,059.50 $ 430,974 79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ $ $ $ $ $ $ $ $ $ $ 100,000.00 $ 100,000 79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 477,506.26 $ 520,916 TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 1,315,177.50 $ 1,479,990.00 PARK EXPENSES(FUND 79) 79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,877.93 $ 27,162.56 $ 27,457.18 $ 27,574.05 $ 26,755.92 $ 27,796.97 $ 315,681.26 $ 350,026 79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,813.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ $ $ $ $ 15,607.76 $ 17,000 79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ - $ - $ - $ 241.37 $ - $ - $ - $ - $ - $ 483.19 $ 4,000 79-610-62-00-5405 PARK CONTRACTUAL $ $ $ $ $ $ 2,025.00 $ 120.00 $ $ 160.00 $ $ $ 2,305.00 $ 2,000 79-610-62-00-5408 MAINTENANCE-EQUIPMENT $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,508.67 $ 1,283.42 $ 57.98 $ 5,985.75 $ 1,182.73 $ 2,789.01 $ 16,785.67 $ 14,000 79-610-62-00-5417 MAINTENANCE-PARKS $ $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 468.16 $ 446.38 $ 1,180.00 $ 235.92 $ $ 188.45 $ 15,028.90 $ 34,000 79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 639.18 $ 231.75 $ 269.08 $ 2,876.88 $ 4,100 79-610-62-00-5434 RENTAL-EQUIPMENT $ $ $ 148.50 $ $ $ $ $ $ $ 39.60 $ $ 188.10 $ 2,500 79-610-62-00-5438 CELLULAR TELEPHONE $ - $ 145.40 $ 160.85 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 125.12 $ 162.49 $ 102.21 $ 1,452.23 $ 4,200 79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ $ $ 46.25 $ $ 638.75 $ 4,000 79-610-64-00-5604 TRAINING&CONFERENCE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 35.00 $ 274.00 $ 309.00 $ 1,500 79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ $ $ 79-610-65-00-5802 OFFICE SUPPLIES $ - $ - $ - $ - $ - $ - $ 50.55 $ - $ 29.00 $ - $ - $ 79.55 $ 300 79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,208.98 $ 393.70 $ 1,406.93 $ 479.72 $ 432.28 $ 267.67 $ 1,276.11 $ 406.06 $ 9,151.31 $ 20,000 79-610-65-00-5815 HAND TOOLS $ - $ - $ 39.95 $ 143.96 $ - $ 22.97 $ 173.86 $ - $ - $ 302.92 $ 399.00 $ 1,082.66 $ 1,750 79-610-65-00-5824 CHRISTMAS DECORATION'_ $ $ $ $ $ $ $ 6.86 $ 352.17 $ $ $ $ 359.03 $ 1,000 79-610-65-00-5825 PUBLIC DECORATION $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 79-610-72-00-65001MRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 2,506.86 $ 2,622.28 $ 2,544.47 $ 2,643.45 $ 29,144.25 $ 33,953 79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,480.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 2,026.89 $ 2,034.30 $ 1,972.84 $ 2,051.54 $ 24,543.14 $ 28,383 79-610-75-00-7002 COMPUTER EQUIP&SOFI $ $ $ $ $ $ $ $ $ $ $ $ $ 500 79-610-75-00-7003 OFFICE EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 79-610-75-00-7701 FLOWERS/TREES $ $ 473.21 $ $ $ $ $ - $ $ $ $ $ 473.21 $ 500 TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 34,618.74 $ 39,673.27 $ 34,550.08 $ 36,919.77 $ 436,189.89 $ 524,712.00 RECREATION EXPENSES(FUND 79) 79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 19,587.16 $ 13,788.56 $ 12,759.73 $ 230,624.11 $ 368,532 79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,482.00 $ 2,192.79 $ 777.00 $ - $ 222.75 $ 90.75 $ - $ - $ - $ - $ 8,440.79 $ 10,000 79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 1,640.00 $ 1,945.75 $ 3,046.63 $ 19,294.84 $ 20,000 79-650-50-00-5136 SALARIES-PARTTIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,782.88 $ 249.38 $ 238.88 $ 416.25 $ 993.00 $ 860.63 $ 10,791.02 $ 22,080 79-650-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ 300 79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,839.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 794.69 $ 1,680.63 $ 1,743.50 $ 21,074.29 $ 16,000 79-650-50-00-5155 SALARIES-RECORDING S $ $ 227.51 $ 237.50 $ $ 280.88 $ 91.00 $ 91.00 $ $ $ $ $ 927.89 $ 3,000 79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 1,575.00 $ 2,230.80 $ 2,829.50 $ 2,971.63 $ 36,216.22 $ 50,000 79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ $ 104.11 $ $ 69.03 $ 99.50 $ $ $ $ 412.38 $ 2,000 79-650-62-00-5409 MAINTENANCE-VEHICLES $ - $ - $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ - $ - $ 84.49 $ - $ - $ 1,387.23 $ 1,000 79-650-62-00-5410 MAINTENANCE-OFFICE EQ $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 178.00 $ 283.97 $ 188.26 $ 216.27 $ 216.27 $ 212.57 $ 2,205.24 $ 3,500 79-650-62-00-5426 YOUTH SERVICES GRANT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 1,827.41 $ 1,583.63 $ 1,372.15 $ 17,750.02 $ 22,000 79-650-62-00-5437 TELEPHONE/INTERNET $ - $ - $ 342.08 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 335.11 $ 332.18 $ 331.24 $ 3,034.56 $ 1,300 79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 125.12 $ 162.49 $ 136.24 $ 1,611.68 $ 3,000 79-650-62-00-5445 PORTABLE TOILETS $ - $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ - $ 464.29 $ - $ - $ - $ 2,783.93 $ 4,500 79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ $ $ 8,196.71 $ $ 2,500.00 $ $ 8,331.92 $ $ $ $ 19,028.63 $ 27,000 79-650-62-00-5605 BOOKS/PUBLICATIONS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 100 79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ $ $ $ 259.00 $ $ 482.32 $ 1,500 79-650-64-00-5604 TRAINING AND CONFEREN $ - $ - $ - $ 200.00 $ 5.00 $ - $ 55.00 $ - $ 420.00 $ - $ - $ 680.00 $ 500 79-650-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ $ $ 79-650-65-00-5802 OFFICE SUPPLIES $ - $ 12.49 $ 35.87 $ 563.61 $ - $ 797.73 $ 273.56 $ 27.45 $ 137.80 $ 70.17 $ 87.61 $ 2,006.29 $ 3,000 79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 9,205.94 $ 1,577.47 $ 1,509.61 $ 46,243.54 $ 53,600 79-650-65-00-5804 OPERATING SUPPLIES $ - $ 7.47 $ - $ 163.33 $ - $ 1.47 $ - $ 13.47 $ 12.70 $ - $ 190.00 $ 388.44 $ 1,000 79-650-65-00-5805 RECREATION EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ $ 2,000 79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ - $ 1,173.00 $ 800.00 $ - $ 177.00 $ 1,796.00 $ - $ 177.00 $ 110.48 $ 1,796.00 $ 6,829.48 $ 8,000 2 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR YORKVILLE GENERAL FUND DATE OF REPORT/5-12-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-30 July-30 August-10 September-10 October-30 November-SO December-30 January-11 February-11 March-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-650-65-00-5812 GASOLINE $ - $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 117.95 $ 37.91 $ - $ 1,488.12 $ 3,000 79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ $ 300 79-650-65-00-5827 GOLF OUTING EXPENSES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 6,000 79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ $ 350.00 $ 264.24 $ 12,062.68 $ 18,000 79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ - $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ - $ - $ 355.30 $ - $ - $ 99,902.83 $ 100,000 79-650-65-00-5840 SCHOLARSHIPS $ $ $ 150.00 $ $ $ 71.00 $ $ $ $ $ $ 221.00 $ 1,000 79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 198.00 $ 153.00 $ 115.00 $ 70.00 $ 2,947.00 $ 7,000 79-650-72-00-65001MRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 3,122.64 $ 1,862.74 $ 1,322.70 $ 1,531.34 $ 22,419.16 $ 41,537 79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 1,906.76 $ 2,880.12 $ 1,699.42 $ 1,391.16 $ 1,391.28 $ 21,930.04 $ 30,351 79-650-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,682.00 $ $ 918.00 $ $ $ $ $ $ $ $ 2,600.00 $ 2,600 79-650-78-00-9010 MISC RETAIL $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,000 79-650-99-00-9941 REPAYMENT OF GF LOAN $ $ $ $ $ $ $ $ $ $ $ $ $ 100,000 TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 1$ 98,031.77 1$ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 64,312.15 $ 41,399.15 $ 28,765.90 $ 30,274.40 $ 595,783.73 $ 937,200.00 TOTAL FUND REVENUES1$ 201,828.52 $ 132,799.89 1$ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 1,315,177.50 $ 1,479,990.00 TOTAL FUND EXPENSES $ 76,834.75 $ 85,711.83 $ 137,445.84 $ 149,898.03 $ 81,779.53 $ 118,120.48 $ 71,669.70 $ 98,930.89 $ 81,072.42 $ 63,315.98 $ 67,194.17 $ 1,031,973.62 $ 1,461,912.00 FUND SURPLUS(DEFICIT) $ 124,993.77 1$ 47,088.06 1$ (20,845.73) $ (47,549.45)1$ 110,373.83 1$ (4,491.15)1$ 25,316.37 1$ (12,674.66)1$ 9,305.17 1$ 32,669.51 1$ 19,018.16 11$ 283,203.88 1$ 18,078.00 REC CENTER REVENUES 80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 39,855.05 $ 38,577.00 $ 40,391.00 $ 378,689.87 $ 410,000 80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 620.00 $ 913.85 $ 1,159.00 $ 6,168.85 $ 3,500 80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 768.00 $ 1,415.75 $ 1,498.75 $ 3,113.00 $ 26,438.50 $ 35,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 698.00 $ 1,245.00 $ 845.00 $ 211.00 $ 7,755.00 $ 15,000 80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 110.00 $ 211.00 $ 446.00 $ 1,688.00 $ 2,500 80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 9,387.50 $ 14,360.44 $ 11,894.10 $ 12,335.30 $ 122,033.04 $ 125,000 80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 1,373.75 $ 1,107.00 $ 1,374.05 $ 13,353.05 $ 12,000 80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 2,088.00 $ 169.00 $ 347.00 $ 5,814.25 $ 3,000 80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 111.45 $ 781.50 $ 137.50 $ 1,467.45 $ 500 80-000-44-00-4400 DONATIONS/SPONSORSHIP $ - $ 170.00 $ 90.00 $ - $ - $ - $ 156.50 $ 90.00 $ 270.00 $ 2,270.00 $ - $ 3,046.50 $ 2,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ $ $ - $ $ $ $ $ $ $ $ $ $ 500 TOTAL REC CENTER REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,273.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,267.20 $ 59,513.85 $ 566,454.51 $ 609,000.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 29,596.16 $ 33,543 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ - $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 3,741.51 $ 3,346.28 $ 3,805.18 $ 3,838.28 $ 31,917.71 $ 35,000 80-000-50-00-5136 SALARIES-PARTTIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 8,002.82 $ 7,951.76 $ 7,206.89 $ 7,164.75 $ 84,637.99 $ 98,000 80-000-50-00-5137 SALARIES-OVERTIME $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 3,513.38 $ 4,966.19 $ 3,646.00 $ 50,016.97 $ 65,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ - $ - $ - $ 8,895.00 $ - $ 3,263.00 $ 1,187.20 $ - $ 3,755.50 $ 1,302.50 $ 330.40 $ 18,733.60 $ 15,000 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 1,420.44 $ 259.55 $ 753.75 $ 8,763.65 $ 11,000 80-000-62-00-5410 MAINTENANCE-OFFICEE $ - $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 313.30 $ 324.89 $ 273.73 $ 2,801.89 $ 4,500 80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 1,211.06 $ 539.32 $ 882.16 $ 8,768.60 $ 16,000 80-000-62-00-5426 GRANTS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ $ $ $ 1,310.21 $ 1,500 80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 184.97 $ 190.00 $ - $ - $ 4,313.75 $ 5,000 80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 215,000.00 $ 216,000 80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 350.00 $ 700 80-000-62-00-5434 POOL SUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ $ $ $ 3,083.24 $ 3,200 80-000-62-00-5435 ELECTRICITY $ - $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,581.87 $ 2,992.54 $ 3,223.34 $ 2,709.43 $ 36,458.89 $ 28,000 80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 324.03 $ 320.38 $ 323.26 $ 329.38 $ 3,081.89 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ - $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 29.86 $ 25.02 $ 32.50 $ 26.83 $ 296.83 $ 600 80-000-62-00-5439 PROPERTY TAN $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ $ $ $ 53,679.70 $ 53,000 80-000-62-00-5440 SECURITY $ - $ 60.00 $ - $ - $ 60.00 $ - $ - $ 60.00 $ - $ - $ - $ 180.00 $ 500 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ $ $ $ 360.00 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 50 80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ $ $ $ $ 80-000-65-00-5802 OFFICE SUPPLIES $ - $ - $ 634.11 $ 456.22 $ - $ - $ - $ - $ 8.75 $ 185.68 $ - $ 1,284.76 $ 2,600 80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 1,839.67 $ 1,494.96 $ 1,428.98 $ 1,666.89 $ 16,573.95 $ 17,000 80-000-65-00-5804 OPERATING SUPPLIES $ - $ 84.00 $ 42.79 $ 201.59 $ - $ 399.00 $ 91.71 $ - $ - $ 112.48 $ 266.11 $ 1,197.68 $ 3,000 80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 5,198.09 $ $ $ 5,319.60 $ 6,000 80-000-65-00-5808 POSTAGE&SHIPPING $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 600 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 200 80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 804.40 $ 1,027.30 $ 822.17 $ 8,758.01 $ 6,000 80-000-65-00-5840 SCHOLARSHIPS $ - $ - $ 17.50 $ - $ - $ 371.00 $ - $ - $ - $ - $ - $ 388.50 $ 400 3 of UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR YORKVILLE GENERAL FUND DATE OF REPORT/5-12-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-30 July-30 August-10 September-10 October-30 November-SO December-30 January-11 February-11 March-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 713.00 $ 781.00 $ 417.00 $ 6,459.50 $ 4,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 122.00 $ 295.00 $ 57.00 $ 972.00 $ 1,500 80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 895.64 $ 924.77 $ 943.96 $ 9,799.02 $ 10,000 80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 1,322.71 $ 1,411.92 $ 1,310.36 $ 14,879.29 $ 17,658 80-000-75-00-7002 COMPUTER EQUIP&SOFI $ - $ 1,182.00 $ - $ 1,998.00 $ - $ - $ - $ - $ - $ - $ - $ 3,180.00 $ 3,200 80-000-75-00-7003 OFFICE EQUIPMENI $ $ $ $ $ $ $ $ $ $ $ $ $ 300 80-000-75-00-7500 PHONE SYSTEM $ - $ - 1$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 200 80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,806.47 $ 2,202.04 $ 2,322.90 $ 11,390.15 $ 11,000 80-000-78-00-9010 MISC RETAIL $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 300 TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ 50,983.56 $ 48,391.87 $ 633,553.54 $ 675,301.00 TOTAL FUND REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,267.20 $ 59,513.85 $ 566,454.51 $ 609,000.00 TOTAL FUND EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ 50,983.56 $ 48,391.87 $ 633,553.54 $ 675,301.00 FUND SURPLUS(DEFICIT) $ (42,304.28)1$ 5,441.17 1$ (28,110.29) $ (15,971.32)1$ 7,721.59 1$ (15,186.84) $ (1,927.31)1$ 3,419.65 1$ 1,412.98 1$ 7,283.64 1$ 11,121.98 11$ (67,099.03) $ (66,301.0() 4 of4 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MARCH 31,2012 ACTUALS BY MONTH(Cash Basis) %ofPisca(Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% Year-to-Date ANNUAL ACCOUNTMJMBER DESCRIPTION May-11 June-11 JWy-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 Totals BUDGET %.fBudget LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS 400,000 400,000 400,000 100.00% 72-000 47-00-4702 WHISPERING MEADOWS(K HILL) - - - 0.00% 72-00047-004703 AUTUMN CREEK 3,077 2,051 11026 11,281 1,026 1,026 7,179 26,665 20,000 133.32% 72-00047-00-4704 BLACKBERRY WOODS - 500 0.00% TOTAL REVENUES:LAND CASH 3 077 2 051 1 026 11 281 1 026 1 026 400,000 7 179 426,665 420,500 101.47 LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS 11,000 11,000 11,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 3,746 15,131 24 236,027 270,000 87.42% 72-720-60-00-6044 HOPKINS PARK - - - 0.00% 72-720-60-00-6045 RIVERFRONT PARK 0.00% 72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1 1,674 1 1,674 18,410 20,084 91.67% TOTAL FUND REVENUES 3,077 2,051 1,026 1 11,281 1,026 1,026 400,000 7,179 426,665 420,500 101.47% TOTAL FUND EXPENDITURES 80,552 4,847 56,091 62,331 1 2,632 1 13,219 1 20,170 1 5,419 16,805 1 1,674 1,698 265,438 301,084 88.16 FUND SURPLUS DEFICIT (77,475)1 (4,847) (54,040)l (61,306 8,650 1 (12,193) 19,145) 5,419 383,195 1,674 5,481 E 161,227 1 119,416 PARK&RECREATION REVENUES 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 400 - 6,935 0.001/. 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 4,580 4,829 2,473 3,469 41,372 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 2,867 2,060 12,900 3,588 123,476 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 180 3,342 2,118 48,292 180,000 26.83% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - 36,696 30,000 122.32% 79-00044-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79% 79-00045-004500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 20 21 19 20 155 300 51.63% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 350 3,336 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 250 250 15,250 275 54,215 86,000 63.04% 79-000-48-004825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 2,250 27,128 0.00% 79-00048-004846 SPONSORSHIPS/DONANTIONS 490 200 804 315 220 270 670 630 580 4,179 11,200 37.31% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 846 252 3,836 500 767.10% 79-00049-004901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 61,059 61,059 61,059 61,059 675,651 732,710 92.21% TOTAL REVENUES:PARK&RECREATION 186,615 1 105,812 1 103,585 89,909 1 142,870 1 109,392 79,673 1 69,846 69,029 95,888 1 73,611 1,126,230 1 175 710 1 95.79 PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 27,749 27,699 27,699 41,549 336,505 370,000 90.950/, 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 16,934 17,000 99.61% 79-790-50-00-5020 OVERTIME 30 20 50 3,000 1.67% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 2,653 2,685 2,685 4,022 32,247 37,730 85.47% 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 2,069 2,067 2,068 3,122 26,414 30,000 88.050/, 79-790-54-00-5412 TRAINING&CONFERENCES 100 1,535 935 30 2,600 2,600 100.00% 79-790-54-00-5415 TRAVEL&LODGING 144 188 332 750 44.31% 79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 329 329 (73) 337 2,640 3,780 69.84% 79-790-54-00-5462 PROFESSIONAL SERVICES 49 46 245 183 186 45 754 4,500 16.76% 79-790-54-00-5466 LEGAL SERVICES 555 416 196 (196) 416 185 1,573 4,000 39.31% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 178 221 (1,424) - 211 2,500 8.42% 79-790-56-00-5600 WEARING APPAREL 336 317 155 155 229 320 124 581 862 575 3,655 4,100 89.15% 79-790-56-00-5610 OFFICE SUPPLIES 47 75 171 - 293 300 97.720/, 79-790-56-00-5620 OPERATING SUPPLIES 1 3,417 1 604 379 1 3,021 1 2,018 4,540 1 572 286 99 7,144 22,080 22,500 98.13% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 10 34 30 183 240 70 165 731 2,250 32.51% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE 11,588 6,051 1,075 1,818 1,434 11,227 1,257 7,323 1,884 2,625 46,282 48,000 96.42% TOTAL EXPENDITURES:PARKS DEPT 34,174 52 947 45,267 40: 58 520 38,378 51 152 35 348 42 723 34 056 59,821 493,301 553,510 89.12% RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 14,692 14,692 14,692 25,872 182,109 190,000 95.8501. 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 1,649 949 1,275 2,121 16,002 25,000 64.01% 79-795-50-00-5020 OVERTIME 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 2,217 10,665 12,500 85.32% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 1,930 1,690 1,890 3,055 20,353 25,000 81.41% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 1,618 482 511 1,082 2,618 15,915 25,000 63.66% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1 1,939 1 1,712 1,547 1 2,581 1 1,702 1,827 1 1,728 1,675 1,732 3,016 21,227 22,000 96.49% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 1,371 1,286 1,370 2,472 18,066 20,000 90.33% 79-795-54-00-5412 TRAINING&CONFERENCES - 150 220 120 490 2,000 24.50% 79-795-54-00-5415 1 TRAVEL&LODGING 10 348 358 1 1,000 35.83% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MARCH 31,2012 ACTUALS BY MONTH(Cash Basis) %ofPisca(Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% Year-to-Date ANNUAL ACCOUNTNUMBER DESCRIPTION May-11 Juue-11 July-11 August-11 Septe ber-11 Octobe ll November-11 December-lI January-12 February-12 March-12 Totals BUDGET %.fBudget 79-795-54-00-5426 PUBLISHING&ADVERTISING - 8,289 - - - 8,304 - 192 - 16,786 27000 62.17% 79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 227 249 655 228 2,386 4,300 55.48% 79-795-54-00-5447 SCHOLARSHIPS - 143 42 185 1,000 18.50% 79-795-54-00-5452 POSTAGE&SHIPPING 177 800 147 800 257 2,181 8,000 27.27% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,947 4,005 4,669 6,757 3,133 64,854 47,000 137.99% 79-795-54-00-5480 UTILITIES 1,811 1,014 965 749 338 752 614 1,419 809 8,472 22,000 38.51% 79-795-54-00-5485 RENTAL&LEASE PURCHASE 25 20 25 1,663 210 1,943 4,500 43.17% 79-795-54-00-5490 DUES&SUBSCRIPTIONS 162 1,100 1,262 1,500 84.13% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 106 - 106 1,000 10.57% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 203 751 950 715 8,809 7,000 125.84% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 34,015 19,098 23,528 6,612 100 - 84,982 100,000 84.98% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 5,542 96 7,856 4,286 34,117 55,000 62.03% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 35 350 11,875 18,000 65.97% 79-795-56-00-5610 1 OFFICE SUPPLIES 120 70 158 63 33 427 116 150 1,138 3,000 37.93% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 80 80 111 87 5,243 5,500 95.32% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 1,446 - 1,446 500 289.20% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 399 19 139 52 899 2,000 44.95% 79-795-56-00-5645 BOOKS&PUBLICATIONS - - 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL 500 0.00% 79-795-56-00-5695 GASOLINE 44 81 84 72 340 - 135 31 31 42 860 3,000 28.670/, TOTAL EXPENDITURES:RECREATION DEPT 36 403 44,816 1 87,084 59,580 69,313 1 37,739 36,249 41,576 1 28,275 42,316 49,377 532,727 1 635,700 1 83.80 TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 69,029 95,888 73,611 1,126,230 1,175,710 95.79% TOTAL FUND EXPENDITURES 70,577 1 97,763 1 132,351 1 100,494 1 127,833 1 76,117 1 87,401 1 76,924 1 70,998 1 76,373 1 109,198 M 1,026,028 1 1,189,210 1 86.28% FUND SURPLUS EFICIT 116,039 1 8,049 28,767 10,585 15,038 1 33,275 7,729 7,078 (1,969)1 19,515 35,586 100,202 13 500 RECREATION CENTER REVENUES 80-000-44-004440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 7,895 9,507 9,900 11,188 90,815 125,000 72.65% 80-00044-004441 CONCESSION REVENUE 975 900 813 868 704 602 643 855 1,057 1,128 1,117 9,660 12,500 77.28% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 41,121 45,357 38,722 37,252 427,647 410,000 104.30% 80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 771 789 931 1,210 8,193 3,500 234.09% 80-00044-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 1,585 2,417 2,604 2,549 29,227 35,000 83.51% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 36 52 257 1,439 622 4,910 15,000 32.73% 80-000-44-00-4448 TANNING SESSION FEES 575 1 129 1 160 108 1 115 1 70 123 1 198 253 190 1 255 2,176 2,500 1 87.02% 80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 1,106 919 2,396 3,522 888 12,507 5,000 250.13% 80-000-48-00-4845 DONATIONS 230 295 135 100 760 2,000 38.00% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 1 5 37 4 90 253 500 50.60% TOTAL REVENUES:RECREATION CTR REVENUES 58 296 54 501 44,378 51 834 47 517 46 083 54 413 53,706 63,251 1 57,000 55,170 586 147 1 3 RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 2,000 2,000 2,000 3,000 27,140 34,200 79.360/, 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 6,502 6,611 6,410 9,945 81,877 98,000 83.55% 80-800-50-00-5020 OVERTIME 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 3,120 2,456 3,385 4,865 29,571 35,000 84.49% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 2,786 4,175 4,217 6,825 49,759 65,000 76.55% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 798 703 922 1,368 9,487 10,000 94.87% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 1,110 1,174 1,233 1,893 14,451 17,708 81.61% 80-800-54-00-5415 TRAVEL&LODGING 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING 192 192 1,500 12.80% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 288 298 279 281 2,640 3,600 73.34% 80-800-54-00-5447 SCHOLARSHIPS - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 1,556 807 841 878 172 12,604 17,700 71.21% 80-800-54-00-5480 UTILITIES 3,746 3,657 5,388 4,135 123 6,220 736 3,606 8,499 2,298 38,408 49,000 78.38% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 18,698 18,741 18,798 18,730 223,222 226,500 98.55% 80-800-54-00-5490 DUES&SUBSCRIPTIONS 114 114 200 57.20% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 361 447 - 527 315 35,096 794 37,540 21,200 177.07% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 450 305 338 328 4,431 5,500 80.56% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 30,751 61,503 53,680 114.57% 80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 260 779 781 612 10,431 17,000 61.36% 80-800-56-00-5607 CONCESSION SUPPLIES 889 1 468 879 1 238 1 251 534 319 281 1,140 11 669 5,667 6,300 1 89.95% 80-800-56-00-5610 1 OFFICE SUPPLIES 37 46 1 158 75 427 1 116 33 892 2,600 34.29% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 957 296 291 990 519 582 1,296 670 224 6,382 6,200 102.93% 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,000 - 1,000 1,000 100.00% 2 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MARCH 31,2012 ACTUALS BY MONTH(Cash Basis) %ofPism(Year 8% 17% 25% 33% 421 50% SK% 67% 75% 83% 92% Year-to-Date ANNUAL ACCOUNTNUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-ll Octobe ll November-11 December-11 January-12 F0ruary-12 March-12 Totals BUDGET "/o of Budget 80-800-56-00-5640 IREPAIR&MAINTENANCE - 362 701 996 422 318 119 - 547 1,984 1,927 7,376 1 11-000 67.06% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 30 30 50 59.90% 80-800-56-00-5695 IGASOLfNE - 44 1 81 1 84 1 72 1 - I - I - - - - 282 1 300 93.84% TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 53,706 63,251 57,000 55,170 586,147 611,000 95.93% TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 51,570 39,100 44,126 86,853 53,958 624,999 691,738 90.35 FUND SURPLUS DEFICIT (30,783)1 6,620 1 (30,016)l 6,320 1 (5,667)1 6,744 1 2,843 1 14,606 1 19,124 1 (29,854)l 1,212 E (38,852) (80,738) 3 Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ❑ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Proposed Text Amendment to the Planned Unit Development Ordinance Agenda Date: May 10, 2012 Synopsis: Community Development Director Krysti Barksdale-Noble will be in attendance to speak with the Park Board. Action Previously Taken: Date of Action: 4/12/12 Action Taken: None Item Number: Type of Vote Required: None Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: c►ry0 Memorandum EST. 1ss6 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation t X11 (4 CC: Tim Evans, Superintendent of Recreation �� Scott Sleezer, Superintendent of Parks <LE r° Krysti Barksdale-Noble, Community Development Director Bart Olson, City Administrator Date: April 4, 2012 Subject: Proposed Text Amendment to the Planned Unit Development(PUD) Ordinance The proposed text amendment to the PUD Ordinance discussed at the last Park Board meeting on March 22nd had a few follow up questions. 1) Can the plan come to Park Board prior to going to Plan Commission so the entire Park Board can comment on the plan? I spoke with Krysti and she said that once the formal application has been submitted to the City we can bring the development plan to the Park Board for comment. It should be assumed that the petitioner already had a pre-application meeting seeking staff's recommendations based on the Master Plan and the City's Comprehensive Plan and ordinances. They do have the option to go to City Council and presented a conceptual plan at any time during this process. Staff will be able to bring the plan to you at the first available Park Board meeting after the application is received. Typically there will be 45 days until the Plan Commission meeting from the time of application therefore there should be time to bring the plan to Park Board. There must be at least 30 days for the public hearing notice, therefore it is rare that the Plan Commission meeting with the agenda item will be any sooner than 45 days. 2) Is the position appointed? The person filling the position by the Park Board member can be determined by the Park Board. You can have one person for a set time or rotate, however you see fit. c►ry0 Memorandum EST. 1ss6 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation t X11 co CC: Tim Evans, Superintendent of Recreation �� Scott Sleezer, Superintendent of Parks <LE r° Krysti Barksdale-Noble, Community Development Director Bart Olson, City Adminsitrator Date: March 14, 2012 Subject: Proposed Text Amendment to the Planned Unit Development(PUD) Ordinance Per recommendations from Staff, the Zoning Commission and the City Attorney, changes to the Planned Unit Development Ordinance have been outlined in the attached memo written by Krysti Barksdale-Noble, Community Development Director. The ordinance revisions streamline the process for development. In Section 10-13-5 Pre-Application Conference, staff will review potential application and advise the applicant on compliance with the comprehensive plan and other planning documents such as the Parks and Recreation Master Plan and Integrated Transportation Plan(shared-use path planning.) Previous practice was that the plan would be brought to Park Board and comments would be made directly to the developer. In the revised ordinance, there is a representative from the Park Board that will attend the Plan Commission meeting to comment on the proposal. All Park Board members are welcome to comment on this plan at that time during the Public Hearing on any development. The changes in the document pertaining to the Park Board's role are in 10-13-7, E. E. Park Board Representative: When applicable for the Park Board's review of the Preliminary Planned Unit Development Plat and supporting documentation, the Park Board shall have a representative present at the Plan Commission public hearing meeting for input and recommendation to the City Council. The recommendations may include conditions of approval intended to be incorporated into final plans and supporting documentation. 1) Park Board Representative's Purview(If Applicable): The Park Board Representative shall consider the following standards when considering the Preliminary Planned Unit Development Plat and supporting documentation: a. Compatibility of the proposal with the recreation master plan and park development standards. b. Layout and organization of the open space system. c. Compliance with the city's land-cash ordinance for parks. Previously any PUD plan submitted to the City went through the following meetings and would take approximately 120 days for approval: 1. Pre-application Conference 2. Plan Council 3. Plan Commission* 4. Park Board* 5. EDC* 6. City Council* The new process would reduce the meetings, with one being optional, and take approximately 90 days: 1. Pre-application Conference 2. Optional City Council* 3. Plan Council* 4. Plan Commission* 5. City Council* *Public meeting. The changes to the PUD Ordinance were proposed by Zoning Commission, reviewed by the City Engineer, Attorney, and Staff, taken to EDC, and will be going to Plan Commission then City Council for final approval. This process is consistent with other communities PUD approvals. Memorandum a 1 % To: Plan Commission EST. _ leas From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator �y Date: March 7, 2012 Subject: PC 2012-01 —Proposed Text Amendment to the Planned Unit Development (PUD) Ordinance Background: Since the spring of 2010, staff and the Zoning Commission has held regular monthly meetings devoted to completing a full review of the current zoning ordinance and drafting proposed revisions on a chapter by chapter basis. To date, the Zoning Commission has made comprehensive updates to the structure and content of the zoning code and proposed amendments to the administrative and enforcement aspects to bring it more in line with the actual practices and processes of the City. Generally, at the conclusion of the Zoning Commission's review, a final written assessment report will be submitted to the City Council along with a recommendation for adoption of the new zoning ordinance as part of a public hearing process. However, due to the significance and urgency to update certain sections of the zoning ordinance sooner rather than later, staff will bring those proposed revised chapters before the Plan Commission for immediate text amendment approval. The Planned Unit Development (PUD) Ordinance is the first chapter proposed for comprehensive text amendment consideration. Proposed Text Amendment: The City of Yorkville is proposing to amend Title 10, Chapter 13: Planned Unit Development of the Municipal Zoning Ordinance to comprehensively revise the method and procedure in which Planned Unit Development(PUD) applications are considered for approval. The most significant proposed change to this chapter is the reversion back to establishing a Planned Unit Development as a Special Use rather than a district. This is in conformance with 65 ILCS 5/11-13-1.1 of the Illinois Statutes. The proposed revision to the Planned Unit Development Ordinance adopted in 2006, reorganizes and streamlines the review/approval process, as well as adds provisions to address current issues faced with stalled developments in a slow economy. There is also an added provision requiring the approval of a Final Plat for Planned Unit Developments which has been the City's practice, but does not currently exist in the ordinance. Staff Comments & Recommendations: In reviewing and making recommendations for revisions to the Planned Unit Development (PUD) Ordinance staff consulted with the City's Attorney and City Engineer to ensure compliance with current Illinois zoning laws and Yorkville's Subdivision Control Ordinance. Therefore, it is Staff's recommendation the Plan Commission to recommend approval of the proposed text amendment to the PUD ordinance. A copy of the existing PUD Ordinance and proposed revised PUD Ordinance has been attached for your reference. Attachments: 1. Current Title 10, Chapter 13: Planned Unit Development of the United City of Yorkville's Municipal Zoning Ordinance. 2. Proposed Revised Title 10, Chapter 13: Planned Unit Development of the United City of Yorkville's Municipal Zoning Ordinance. 3. Copy of Public Notice. Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ❑ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Illinois Whitewater Festival Special Use Request Agenda Date: May 10, 2012 Synopsis: As part of the event, we are requesting permission to allow camping in the woods on the weekend of July 14th for the Illinois Whitewater Festival. Action Previously Taken: Date of Action: 4/12/12 Action Taken: None Item Number: Type of Vote Required: Majority Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached memo. c►ry0 Memorandum EST. 1ss6 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation t X11 CC: Tim Evans, Superintendent of Recreation �� Scott Sleezer, Superintendent of Parks <LE r° Date: May 4, 2012 Subject: Illinois Whitewater Festival Special Use Request The Park Board requested at the last meeting to know how many camping spots and the cost/collection of fees. • 15 camping spots • $20 per spot,per day • Fees would be collected by the Outdoor Leadership Center and given to the City Reviewed By: Agenda Item Number wwvua Parks ❑ ARecreation ❑ PARrC&?MERF+TION Director ❑ City Administrator El Tracking Number augi Legal ❑ Human Resources ❑6aWXM, ,01 Police ❑ Park Board Agenda Item Tracking Document Title: 2012 Grant Application Discussion Agenda Date: May 10, 2012 Synopsis: Potential OSLAD grant application projects are included for discussion and approval. Action Previously Taken: Date of Action: 4/12/12 Action Taken: None Item Number: Type of Vote Required: Majority Action Requested: Approve specific projects that staff should take to City Council. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Memorandum '? WRKVIu.E To: Park Board A From: Laura Schraw, Interim Director of Parks and Recreation PARKS&RECREATTCN CC: Scott Sleezer, Superintendent of Parks Bart Olson, City Administrator D Date: May 3, 2012 Subject: 2012 OSLAD Grant Projects Per Park Board's direction at our April 12th, 2012 meeting, staff has compiled information from our previous OSLAD grant application projects. The deadline for IDNR grant applications is July 1st. The absolute last day of approval of our submission by resolution can be at the June 26th by City Council, however, staff is requesting that we receive approval prior to that date to allow adequate time to collect and complete the intensive grant application. Park Board should be aware that we have a"credit"in land donation for this grant cycle only. I have attached a letter from IDNR that acknowledges a residual funds value of$172,000 that remains from our land donation for Riemenschneider Park. (Specifically this land donation was Grande Reserve Park B. We donated $572,000 worth of land and only requested reimbursement for$400,000, leaving $172,000 in remaining funds.) This value is carried over to this year's FYI grant cycle. Development Projects As a review of the OSLAD grant program, the City can apply for development, acquisition, or development and acquisition of park land in Yorkville. Typical park development includes items such as soccer fields, baseball fields, playgrounds, parking, spray pads, shelters, etc. For development projects the City must have the deed to the property. The limit of reimbursement from the state is $400,000, and we have to match with land or additional funds. Historically, we have matched with land and labor, increasing the City's contribution to the project and ultimately maximizing our reimbursement amount to $400,000 from IDNR. Bristol Bay 65 This 65 acre park is the current location of the Yorkville Soccer program, and also has one baseball field at this site. (Please note on the attached plan the baseball field was not included in the original park design. It was added in 2010 and the park design has not yet been changed to reflect the field's addition.) The concept plan includes soccer fields, tennis courts, playground, skate park, interpretive trails, and landscaping. This original design was proposed to be developed in two phases. Our previous application for"Phase I" of soccer fields, tennis courts and the playground was denied, only after the review board made their decisions was Yorkville informed that soccer fields no longer are worth any points in an application. (The entire application is ranked on a point system by amenities that are included in the project.) This park development would be paid for through OSLAD funds and a match donation of land from the Corlandsl property in a land amount to total approximately$228,000 (the additional $172,000 would be paid for from the residual funds) OR land cash funds. Staff does feel that additional land cash funds can be spent at this park to complete improvements, $400,000 will only get a few amenities. The conceptual drawing is attached. B icen ten n ial R iverfron t Park In 2010 (FY 11) and again in 2011 (FY 12) the City applied for an OSLAD grant for Riverfront Park. In 2010 the application was denied and the City has not yet been notified of our application status as of the date of this memo. The Riverfront Park development plan includes a fishing pier,boat launch, canoe beach, woodland improvements, shared-use trail, lighting, restoration of the stairs on the large shelter, and brick repair. The total value in the application was $515,000 of park improvements + $378,000 in land value form the Corlands property(approximately 29.1 acres),bringing the total application to $896,000, $400,000 of which is reimbursable by the state, and the City's match is in land and labor. The conceptual drawing submitted in the last grant application is attached. Acquisition Projects Bollweg In 2008 City staff including Bart, Scott and myself, toured the Bollweg Property with Dick Young. Mr. Young described the land as "pristine" in that it had never been cultivated and many plants existed on the property that he had not seen before. The 7.4 acre parcel has an earth home and 250 lineal feet of river frontage. The wooded parcel also includes a small pond on site. A concept plan drawing is attached. The park plan includes interpretive trails,preservation areas, walking trail and river frontage for fishing and canoeing. The maximum state funding is $750,000 for acquisition. The City's funding match would be $578,000 of land from the Corlands property plus the $172,000 of residual funds. A conceptual drawing is attached. Woodworth The Woodworth property was last discussed in the 2008 grant applications. This 14 acre parcel is located on the north side of the river and some woods,but is mainly open grassland, and the southern section is located in the floodplain. A conceptual drawing is attached. 1)The Corlands property is an 80 acre parcel donated to the City by the Grande Reserve developer to use as land to match grant funds. Additional property acquisition not yet discussed in a public meeting will be discussed in executive session. Acquisition Protects Acquisition projects will be discussed during executive session. BICENTENNIAL RIVERFRONT PARK CONCEPTUAL SITE DESIGN DENIL FISH LADDER FOX RIVER GLEN D. PALMER DAM EXISTING BUILDING MEMORIAL PLAZA AND PARKING LOT EXISTING 'CODE BLUE' EMERGENCY POLE ACCESS STAIRS TO LOWER PATH ANOE ACCESS ( BY IDNR) CANOE ACCESS (BY IDNR) PEDESTRIAN BRIDGE (BY IDNR) BOAT LAUNCH & PORT-O-LET/ PARKING LOT CHANGING o SHELTER W/ SHARED-USE TRAIL RISE-OFF SHOWER ANOE ACCESS BEACH EXISTING ORT-O-LET/CHANGING SHELTER PARKING LOT o ° o ° ° INFORMATIONAL SMALL GROUP SHELTERS EXISTING CANOE/KAYAK CHUTE ° KIOSK RECREATION _ � © NATURAL STON E BUILDING FISHING PIER ` RESTORATION TO PROTECT O -4 ' LIZARD'S TAIL t m HYDRAULIC AVE�vUE ----- - -¢ B I OSWAL EXISTING LARGE SHELTER AND PLAZA - E: PORT-O-LET M CIVIC LAWN SHELTER M (FOR PERFORMANCES VENDOR STATIONS AND VENDOR FAIRS) Cn PLAYGROUND EXISTING COMED Cn m AND SITTING AREA SUBSTATION WOOD CHIP TRAIL/ SHARED-USE TRAIL m INFORMATIONAL KIOSK INFORMATIONAL AREA ACCESS ROAD RESTORED WOODLAND HABITAT M OMED TRAIL CONNECTION M AI LROAD OM ED TRAIL o United City of Yorkville RK � Yorkville Parks & Recreation Dept. SCALE 111=60'-011 J 4 R" 800 Game Farm Road .+ 202 E. Countryside Parkway EST. _ 1836 Yorkville, Illinois 60560 ` Yorkville, Illinois 60560 CONCEPTUAL PLAN MARCH 3, 2011 0� 'N°sary��o Telephone: 630-553-4350 Telephone: 630-553-2582 Z(.. Fax:��-�� Fax: 630-553-3436 PQ EcRMT1oN Fax: 630-553-2644 DRAWN BY: LAURA SCH RAW NORTH BOLLWEG PROPERTY CONCEPTUAL SITE DESIGN QUINSEY ROAD BOUNDARY LINE i I PRIVATE RESIDENCES NTERPR I E TR XIS G- ILD I EXISTI ON 00 I I . . qN SEY ROAD _ Qv P IVATE RE IDENCES BOUN ARY LIN i I UB RIVER - CCESS, 400� r � . FOX RIVER a United City of Yorkville 800 Game Farm Road ES�9 f L �r ?o Yorkville, Illinois 60560 IT � BOLLWEG PROPERTY Telephone: 630-553-8545 <<E Fax: 630-553-3436 hi IFYDRKVII.LE Yorkville Parks & Recreation Dept. SCALE 1 11=40'-0" 201 W. Hydraulic St. Yorkville, Illinois 60560 JANUARY 17, 2007 Telephone: 630-553-4341 AR s & REcREATIoN Fax: 630-553-4347 DRAWN BY: LAURA HAAKE NORTH WOODWORTH- PROPERTY CONCEPTUAL SITE DESIGN vas" Ifo L rs vim RESmENCE9 Q o NGWOMS AAlblkL- S M04 OF ° 1 FtooOP 80UN�A - PARKING LOT' INTERPRETIVE SIGNAGE v ; h (TYPICAL) lo Oro, • . '�" NA's1 low /4 • l TRAIL ,r. FLOMPLA114 PARK WUNDA Y UNE r r OE HMO FOX RIVER O'o C/ United City of Yorkville WRKVILLE Yorkville Parks & Recreation Dept. SCALE: 1 " = 50' - Oil 800 Game Farm Road 201 W. Hydraulic St. WOODWORTH EST. 1836 Yorkville, Illinois 60560 `� Yorkville, Illinois 60560 PROPERTY JANUARY 15, 2008 °9 �' '�' o Telephone: 630-553-8545 Telephone: 630-553-4341 �<<E �`�� Fax: 630-553-3436 p PARKS & REcRE►TIoN Fax: 630-553-4347 DRAWN BY: LAURA HAAKE NORTH Reviewed By: Agenda Item Number wwvua Parks ❑ ARecreation ❑ PARrC&?MERF+TION Director ❑ City Administrator El Tracking Number augi Legal ❑ Human Resources ❑6aWXM, ,01 Police ❑ Park Board Agenda Item Tracking Document Title: Pepsi Contract Agenda Date: May 10, 2012 Synopsis: Attached is an agreement for the next 5 years with Pepsi to sell products for a reimbursement to Parks & Rec. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve beverage contract with Pepsi. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: PEPSI BEVERAGES COMPANY BEVERAGE SALES AGREEMENT This sets forth the agreement ("Agreement") between Bottling Group, LLC, a Delaware limited liability company, and its affiliates and/or respective subsidiaries collectively comprising Pepsi Beverages Company with an office located at 1881 Bilter Road, Aurora, IL 60502 ("Pepsi") and United City of Yorkville Parks and Recreation Department, with its principal place of business at 202 E. Countryside, Yorkville, IL 60560 (the "Customer') relating to the purchase by the Customer from Pepsi of the Products. The support described below is in lieu of any other discounts, allowances or rebates to which the Customer might otherwise be entitled from time to time. Definitions As used in this Agreement, the following capitalized terms shall have the respective meanings assigned thereto below. "Beverage" or "Beverages" means all carbonated and non-carbonated, non-alcoholic drinks, including but not limited to, (i) colas and other flavored carbonated drinks; (ii) fruit juice, fruit juice containing and fruit flavored drinks; (iii) chilled coffee drinks; (iv) chilled tea products; (v) hypertonic, isotonic and hypotonic drinks (sports drinks and fluid replacements); (vi) energy drinks, (vii) bottled or canned water whether carbonated or still (spring, mineral or purified), and (viii) any future categories of nonalcoholic beverage products that may be distributed by Pepsi. "Cases" shall mean the number of cases of Packaged Products purchased by the Customer from Pepsi, initially delivered in quantities of 24, 15, and 12 bottle/can units, and thereafter in such other size, quantity and type of containers as determined by Pepsi, from time to time. "Gallons" shall mean the number of gallons of the Postmix Products purchased by the Customer from Pepsi. "Outlets" shall mean the existing facilities owned, operated or controlled by the Customer as listed in attached Exhibit A and shall include any new outlet or facility in the Customer's system that may be opened or acquired by the Customer during the Term (the "Outlets"). In the event that new Outlets are added during the Term of this Agreement, the parties shall create an updated Exhibit A and attach it hereto. The Outlets shall include the parking garages or other Customer-owned/controlled/operated surrounding areas located at or within those facilities. "Packaged Products" shall mean Beverages that are distributed in pre-packaged form (e.g., bottles and cans). A current list of Pepsi's Packaged Products is listed in attached Exhibit B which may be amended by Pepsi from time to time. "Products" shall mean Postmix Products and Packaged Products manufactured, bottled, sold and/or distributed by Pepsi. "Year" shall mean each 12-month period during the Term commencing on the first day of the Term or an anniversary thereof. 1. Term The term of this Agreement shall commence on April 15, 2012 and expire on April 14, 2017 (the"Term'. 1 0:1Parks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc ePEPSI BEVERAGES COMPANY 2. Scope (A) Exclusive Pouring Rights During the Term of this Agreement, except with regard to the Permitted Exception set forth below, Pepsi shall have the exclusive right to make all Beverages (including Fountain Products and Packaged Products) available for sale and distribution within the Customer's Outlets, including at all locations located within the Outlets where Beverages are sold and catering operations for Customer or its Outlets. Accordingly, the Products shall be the only Beverages of their respective type sold, dispensed or served anywhere at the Outlets, and Customer will cause the purchasing representative for each of the Outlets to purchase all its respective requirements for such Products directly and exclusively from Pepsi. (B) Ancillary Products During the Term, Customer will cause the purchasing representative for each of the Outlets to purchase all its respective requirements for carbon dioxide and branded disposable cups ("Ancillary Products' exclusively from Pepsi. (C) Advertising Rights Pepsi may advertise and promote its Products in and with respect to the Customer and its Outlets upon mutually agreed to terms and conditions. 3. Performance This Agreement, including all of Pepsi's support to the Customer as described below, is contingent upon the Customer complying with all of the following performance criteria: (A) Exclusivity. Except with regard to the Permitted Exception set forth below, the Products shall be the exclusive Beverage of their respective types sold, dispensed or otherwise made available, or in any way advertised, displayed, represented or promoted at or in connection with the Outlets by any method or through any medium whatsoever (including without limitation print, broadcast, direct mail, coupons, handbills, displays and signage), whether public or private. In no event shall there be served, dispensed or otherwise made available, or in any way advertised, displayed, represented or promoted, beverage products licensed by, or produced by bottlers licensed by, The Coca-Cola Company or any affiliate thereof, or any other supplier of competitive nonalcoholic Beverages. Permitted Exception. Pepsi acknowledges that the exclusive Beverage rights set forth herein do not extend to third parties who lease an Outlet for a short-term special event, such as a carnival. (B) Product Mix. The Customer represents that it shall purchase and shall cause its Outlets to purchase Products exclusively from Pepsi and that it shall use reasonable efforts to maintain a mix of both Postmix Products and Packaged Products at each of the Outlets throughout the Term. (C) Fountain Products. The Customer shall only use the Postmix Products for use in preparing the fountain beverage products (the "Fountain Products"): (i) in accordance with the standards established by Pepsi; and (ii) only for immediate or imminent consumption and shall not resell the Postmix Products either to nonaffiliated outlets or to consumers in any form other than the Fountain Products. (D) Brand ID. The Customer shall have appropriate brand identification, as identified by Pepsi, for each Beverage Product served on all menus (including catering), menuboards and postmix dispensing valves at each of the Outlets throughout the Term. 2 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc ePEPSI BEVERAGES COMPANY (E) Changes in Outlet(s). The Customer agrees that it shall promptly notify Pepsi, in writing, of each new Outlet which is opened or acquired during the Term, as well as of any Outlet which is closed, sold or otherwise disposed of during the Term so that the parties may promptly update Exhibit A. (F) Minimum SKU Requirement. At all times during the Term, the Customer agrees to mandate the distribution of a minimum of the following skus of Products, as applicable, at each of the Outlets ("Required SKUS"). The Required SKUs shall be determined as follows: Pepsi 20 ounce, Diet Pepsi 20 ounce, Mountain Dew 20 ounce, Sierra Mist 20 ounce, Gatorade 20 ounce and Aquafina 20 ounce. 4. Consideration In consideration of the exclusive rights granted to Pepsi by Customer over the Term of this Agreement, and provided Customer is not in breach of this Agreement, Pepsi shall provide Customer with the following: (A) Annual Support Funds. Pepsi shall provide Customer with annual support funds as follows: Year Applicable Period Amount Payment Due within 45 days of: 1 Aril 15, 2012 —April 14, 2013 $1,500 Execution of Agreement by arties 2 Aril 15 2013 —April 14 2014 $1,500 Aril 15 2013 3 Aril 15, 2014—April 14, 2015 $1,500 Aril 15, 2014 4 Aril 15, 2015 —April 14, 2016 $1,500 Aril 15, 2015 5 April 15, 2016—April 14, 2017 $1,500 April 15, 2016 5 The Annual Support Funds are earned throughout the Year in which they are paid. In the event Pepsi terminates this Agreement due to the Customer's failure to cure a breach hereof, the unearned Annual Support Funds will be repaid to Pepsi pursuant to the terms of Section 7(B)(1) herein. (B) Marketing Support Funds. Each Year throughout the Term, Pepsi shall calculate the total number of Cases of applicable Packaged Products purchased by each of the applicable Outlets from Pepsi pursuant to this Agreement, and shall provide the Customer with marketing support funds calculated based on applicable amounts set forth below (the"Marketing Support Funds'. The Marketing Support Funds, if applicable, shall be paid by Pepsi within sixty (60) days of the end of each applicable Year during the Term. In the event that any Outlet is closed during the Term of this Agreement, Pepsi agrees to provide Customer with all Marketing Support Funds accrued on behalf of that applicable Outlet as of the time of closing, provided that such Outlet was in full compliance with the terms and conditions of this Agreement. Marketing Support Funds Amount Applicable Products $2.50/Case 12-pk Cases of 14 oz. Muscle Milk, 12-pk 20oz Sobe $2.50/Case 24 pk Cases of all 20 ounce products The parties agree that Pepsi shall not accrue or pay any Marketing Support Funds for sales to Outlets that are in breach of the Performance Requirements listed in Section 3 above. Customer agrees that the Marketing Support Funds shall be used in part to help offset costs associated with mutually agreed upon marketing programs and promotions throughout the Term. (C) Free Equipment Loan and Service. As further outlined in Section 5 below, Pepsi shall provide at no cost to Customer or the Outlets necessary dispensing/selling Equipment for Beverages at the Outlets. Such Equipment shall be in sufficient quantities (in light of sales volume) as determined by Pepsi to satisfy the Outlet's reasonable needs. 3 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc ePEPSI BEVERAGES COMPANY 5. Equipment Pepsi will loan each Outlet, at no charge, appropriate equipment for dispensing the Products during the Term ("Equipment"). Customer agrees that the Equipment shall be exclusively used to display and merchandise the Products, and the Customer shall not use the Equipment to display, stock, advertise, sell or maintain any other products (including on the exterior of the Equipment). Pepsi will also provide, at no charge to the Customer, service to the Equipment. Title to such Equipment will remain vested in Pepsi or its affiliate and all such Equipment will be returned to Pepsi upon expiration or earlier termination of this Agreement. Each Year during the Term or at Pepsi's request, Customer shall provide Pepsi with a written Equipment verification list indicating the asset number, Equipment type and location of the Equipment loaned to the Customer pursuant to this Agreement. Failure to provide such verification list to Pepsi shall be deemed a material breach of this Agreement. Pepsi will provide, at no charge to the Customer, preventative maintenance and service to the Equipment. Pepsi will also provide Customer with a telephone number to request emergency repairs and receive technical assistance related to the Equipment after business hours. Pepsi will promptly respond to each applicable Customer request, and will use reasonable efforts to remedy the related Equipment problem as soon as possible. 6. Pricing Pepsi will provide Customer/Outlets a complete supply of Products during the Term of this Agreement and shall deliver such Products in a timely manner (based on mutually agreed upon delivery schedules) and in good and sanitary condition. The Products and Ancillary Products shall be purchased by the Customer from Pepsi at prices established by Pepsi. The current pricing schedule for Products is set forth on attached Exhibit and is in effect until December 31, 2012. Pepsi reserves the right to increase prices up to 4% on or about January 1s' of each Year of the term. 7. General Terms (A) Termination. Either party may terminate this Agreement if the other commits a material breach of this Agreement; provided, however, that the terminating party has given the other party written notice of the breach and the other party has failed to remedy or cure the breach within thirty (30) days of such notice. If for any reason the Customer closes one or more of its Outlets for a period of ten (10) business days or more, then such event shall be deemed a material breach of this Agreement, and Pepsi shall have the right to immediately terminate this Agreement upon five (5) days prior written notice. In the event of breach of this Agreement by one or more Outlet(s), the parties agree that Pepsi shall have the option, in lieu of termination of the entire Agreement, to terminate the Agreement only as it pertains to the applicable breaching Outlet(s) and to obtain an equitable reimbursement for the portions of funding and other costs attributable to such breaching Outlet(s). (B) Remedies. If Pepsi terminates this Agreement as a result of default by Customer or its Outlets, then Customer and its Outlets will surrender to Pepsi all Equipment provided by Pepsi and shall forfeit all funding not paid as of the date of termination. In addition, without prejudice to any other rights or remedies available to Pepsi, Pepsi shall have the right to immediately seek reimbursement from Customer and the Outlets for the following: (1) A payment reflecting reimbursement for all funding previously advanced by Pepsi but not earned by the Customer pursuant to the terms of this Agreement. With regard to the Annual Support Funds, the amount of such reimbursement shall be determined by multiplying Annual Support Funds by a fraction, the numerator of which is the number of months remaining in the Year in which the Agreement is terminated at the time such termination occurs and the denominator of which is 12; and 4 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc + PEPSI BEVERAGES COMPANY (2) A payment to Pepsi reflecting reimbursement for the cost of installation, service and refurbishing of Equipment provided during the Term and the cost of removal of all Equipment that has been installed in the Outlets, if applicable. (C) Expiration. Upon expiration of this Agreement, if Customer has not entered into a further agreement with Pepsi for the purchase of the Products, Customer shall surrender to Pepsi all Equipment installed in the Outlets, whether leased, loaned or otherwise made available by Pepsi. (D) Right of Offset. Pepsi reserves the right to withhold payments due hereunder as an offset against amounts not paid by Customer or its Outlets for Products ordered from and delivered by Pepsi pursuant to this Agreement. (E) Non-Disclosure. Except as may otherwise be required by law or legal process, neither party shall disclose to unrelated third parties the terms and conditions of this Agreement without the consent of the other. It is understood and agreed that the Customer is a municipality subject to the requirements of the Freedom of Information Act of the State of Illinois. (F) Indemnification. Pepsi will indemnify and hold the Customer harmless from any and all suits, actions, claims, demands, losses, costs, damages, liabilities, fines, expenses and penalties (including reasonable attorneys' fees) arising out of: (i) its breach of any term or condition of this Agreement; (ii) product liability suits resulting from the use or consumption of the Products; and/or (iii) the negligence or willful misconduct of Pepsi. The Customer will indemnify and hold Pepsi, its subsidiaries, affiliates or assigns harmless from and against any and all suits, actions, claims, demands, losses, costs, damages, liabilities, fines, expenses and penalties (including reasonable attorneys' fees) arising out of: (i) its breach of any term or condition of this Agreement; and/or (ii) the negligence or willful misconduct of the Customer. (G) Assignment. In the event that a third party acquires Customer or all or a group of the Outlets, or if Customer is acquired or merges with a third party, Customer will, in connection with such transaction, cause the acquiring party/merged entity, in writing, to ratify this Agreement and assume all of the obligations of Customer hereunder. In the event that Customer does not deliver written evidence of such ratification and assumption of this Agreement by the acquiring party/merged entity within ten (10) days following the closing of the transaction, Pepsi may, at its option, terminate this Agreement effective immediately and Customer will pay to Pepsi all sums specified in paragraph 7(B) herein. The Agreement shall not be otherwise assignable without the express written consent of Pepsi. (H) Governing Law. This Agreement shall be governed by the laws of the State of Illinois without regard to conflict of laws principles. (I) Price Discrepancy. Any price discrepancy claim must be submitted to Pepsi within 365 days of the date of the invoice in question. If the Customer makes a price discrepancy claim within 90 days of the invoice date, the Customer must submit a written request specifying the particular Beverage Product, amount in dispute and reason for the dispute. This request should be addressed to: Accounts Receivable Pepsi-Cola Customer Service Center P.O. Box 10 Winston-Salem, North Carolina 27102 If the Customer makes a price discrepancy claim from 91 to 365 days after the date of invoice, in addition to the written request as specified above, the Customer must submit to Pepsi a copy of the invoice in question, copies of any check remittances pursuant to the invoice in question and any additional supporting documentation. 5 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc ePEPSI BEVERAGES COMPANY (J) Tax. The Customer acknowledges and agrees that neither Pepsi nor its affiliates shall be responsible for any taxes payable, fees or other tax liability incurred by the Customer in connection with the consideration or any other fees payable by Pepsi under this Agreement. Pepsi shall not be assessed common area maintenance fees, taxes or other charges based on its occupation of the space allocated to its Equipment at the Outlets. (K) Force Majeure. Pepsi will not be responsible for any delay or lack of delivery resulting directly or indirectly from any foreign or domestic embargo, product detention, seizure, act of God, insurrection, war and/or continuance of war, the passage or enactment of any law ordinance, regulation, ruling, or order interfering directly or indirectly with or rendering more burdensome the purchase, production, delivery or payment hereunder, including the lack of the usual means of transportation due to fire, flood, explosion, riot, strike or other acts of nature or man that are beyond the control of Pepsi or that of the suppliers to Pepsi unless such contingency is specifically excluded in another part of this Agreement. Subject to the provisions below, this Agreement will be suspended as to both Beverage Product and delivery during any of the above force majeure contingencies. Any and all suspended deliveries will resume after such contingencies cease to exist, if possible, and this Agreement will resume in accordance with its terms, unless otherwise provided for herein. (L) Release, Discharge or Waiver. No release, discharge or waiver of any provision hereof shall be enforceable against or binding upon either party hereto unless in writing and executed by both parties hereto. Neither the failure to insist upon strict performance of any of the agreements, terms, covenants or conditions hereof, nor the acceptance of monies due hereunder with knowledge of a breach of this Agreement, shall be deemed a waiver of any rights or remedies that either party hereto may have or a waiver of any subsequent breach or default in any of such agreements, terms, covenants or conditions. (M) Relationship of the Parties. The parties are independent contractors with respect to each other. Nothing contained in this Agreement will be deemed or construed as creating a joint venture partnership between the parties. (N) Effect of Headings. The headings and subheadings of the sections of this Agreement are inserted for convenience of reference only and shall not control or affect the meaning or construction of any of the agreements, terms, covenants and conditions of this Agreement in any manner. (0) Construction. This Agreement has been fully reviewed and negotiated by the parties hereto and their respective legal counsel. Accordingly, in interpreting this Agreement, no weight shall be placed upon which party hereto or its counsel drafted the provision being interpreted. Wherever this Agreement provides for one party hereto to provide authorization, agreement, approval or consent to another party hereto, or provides for mutual agreement of the parties hereto, such authorization, approval, agreement or consent shall, except as may otherwise be specified herein, be given in such party's reasonable judgment and reasonable discretion, and shall be in writing unless otherwise mutually agreed by the parties. If any term or provision of this Agreement shall be found to be void or contrary to law, such term or provision shall, but only to the extent necessary to bring this Agreement within the requirements of law, be deemed to be severable from the other terms and provisions hereof, and the remainder of this Agreement shall be given effect as if the parties had not included the severed term herein. (P) Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. (Q) Further Assurances. Each party hereto shall execute any and all further documents or instruments and take all necessary action that either party hereto may deem reasonably necessary to carry out the proper purposes of this Agreement. (R) Notices. Unless otherwise specified herein, all notices, requests, demands, consents, and other communications hereunder shall be transmitted in writing and shall be deemed to have been duly given when hand delivered, upon delivery when sent by express mail, courier, overnight mail or other recognized overnight 6 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc ePEPSI BEVERAGES COMPANY or next day delivery service, or three (3) days following the date mailed when sent by registered or certified United States mail, postage prepaid, return receipt requested, or by telecopier, with a confirmation copy sent by recognized overnight courier, next day delivery, addressed as follows: If to Pepsi: Pepsi Beverages Company 1881 Bilter Road Aurora, IL 60502 Attn: Director, FoodService With a copy to (which shall not constitute notice): Pepsi Beverages Company One Pepsi Way Somers, NY 10589 Attn: Legal Department If to Customer: United City of Yorkville Parks and Recreation Department 202 E. Countryside Yorkville, IL 60506 Attn: Superintendent of Recreation (S) Right of First Negotiation/Refusal. As of the commencement of this Agreement until ninety (90) days prior to the expiration of the Term, the Customer hereby agrees to grant Pepsi non-exclusive negotiation rights with respect to extending the current Agreement or entering into a new agreement for Beverage pouring rights at the Outlets upon expiration of the current Term. Thereafter, if the parties have not entered into a new agreement, the Customer shall be free to enter into discussions/negotiations with third parties except that Customer shall grant Pepsi the absolute right of first refusal to match any bona fide offers made by a third party with respect to Beverage pouring rights/sales at the Outlets. The Customer shall provide Pepsi with details of any such bona fide offers, and Pepsi shall have a fifteen (15) day window to decide whether it will match such offer and exercise its right of first refusal. The parties agree that beverage type/category and not brand names shall be considered for the purposes of determining a match. In the event that Pepsi declines to match such offer, or fails to respond within the fifteen (15) day period, then Customer shall be free to enter into an agreement with any third party based on terms and conditions equal or favorable to those presented to Pepsi in connection with the notice specified herein. (T) Pepsi reserves the right to limit quantities, withhold or deduct funding as an offset to amounts not paid by Customer or terminate this Agreement if the Customer (i) sells Products directly or indirectly for resale outside of the Pepsi's exclusive territory where the Outlet operates, (ii) purchases Products outside Pepsi's exclusive territory where the Outlet operates and resells such Products within Pepsi's exclusive territory or (iii) does not comply with Pepsi's payment terms or makes an unauthorized deduction from amounts due. (U) Entire Agreement. This Agreement contains the entire agreement between the parties hereto regarding the subject matter hereof and supersedes all other agreements between the parties. This Agreement may be amended or modified only by a writing signed by each of the parties. 7 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc ePEPSI BEVERAGES COMPANY (V) Customer Representations. Customer represents and warrants to Pepsi that the execution, delivery and performance of this Agreement by Customer will not violate any agreements with, or rights of, third parties. The Customer and undersigned represent that the undersigned is duly authorized and empowered to bind the Customer to the terms and conditions of this Agreement for the duration of the Term. IN WITNESS WHEREOF, the undersigned have caused this Agreement to be duly executed as of the date set forth below. BOTTLING GROUP, LLC UNITED CITY OF YORKVILLE PARKS & RECREATION DEPARTMENT By: By: Name: Name: Title: Title: Date: Date: 8 0AParks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc oPEPSI BEVERAGES COMPANY Exhibit A Customer Outlets Bridge Park Beecher Park Rec Center 9 0:1Parks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc PEPSI BEVERAGES COMPANY Exhibit B Products and Prices Customer acknowledges and agrees(and shall require that any third parties or Food Service Providers purchasing Products through this Agreement agree)that Pepsi shall be entitled to pass-through any incremental fees, deposits, taxes or other governmentally imposed charges (whether local, state, federal or judicially imposed) and that the pass-through of any such governmentally imposed fees, deposits, taxes or charges on the Products shall not be deemed as a price increase subject to any pricing cap or notification restrictions that may be specified in this Agreement. Pepsi 20 oz - $18.72 per case of 24 Diet Pepsi 20 oz - $18.72 per case of 24 Mountain Dew 20 oz - $18.72 per case of 24 Sierra Mist, Teas, etc - $18.72 per case of 24 Gatorade 20 oz - $21.93 per case of 24 Aquafina 20 Oz - $10.83 per case of 24 Muscle Milk 14 oz - $30.37 per case of 12 Please contact your local sales rep for pricing on additional products that you may be interested in. 10 0:1Parks&recreationllnterim Director items\Agendas\Park Board12012105-10-12105_2 Yorkville Pepsi contract.doc WW Memorandum 1P JWJ I To: Yorkville Park Board paRKC&REC"AmON From: Laura Schraw, Interim Director of Parks &Recreation CC: Date: May 4, 2012 M4D. , Subject: Director's Report • Pepsi contract • ITEP grant • Caledonia park land cash • Riverfront parking lot • Grant application projects • Community gardens and potential Home Depot grant • IDOT meeting on Route 34 • Nicor community volunteer day • IDNR no fishing signs at chute • Attended City Council on 4/10 and 4/24 • Assisted Green Fair with items from the City bn - � � 1 � � , d ��,� ,yh�4tl Loke (\ n � h e Co n c�ss , an, S".S aCi� lei Cenfer� 1 e(n ve' ry S,r / for ` j. i� end - -c � (� �✓ozS � n e o� M j ( "�c il C�LnI �dQ � St" ark hA heF�c� 4te , nCi` e� e�lY- /VaIV every d its' rufYe �p r0 r J + 1 e�P a t ) o� \la✓ S nGerl y Memorandum 1P '''"� To: Park Board From: Scott Sleezer Superintendent of Parks PAKs�R� ra�ua CC: Laura Schraw, Interim Director of Parks and Recreation Date: May 1, 2012 Subject: April 2012 Parks Report Athletic Field Division • Staff prepared all nineteen baseball fields for play and practice. Dragging the infield filling in holes and trouble spots creating a level playing surface. • Prepared the soccer fields for play by painting the fields and fixing and repairing goal nets weekly. • Prepared the soccer fields for play for Matrix Soccer by laying out the fields,painting and fixing and repairing goal nets weekly. • Staff assembled and installed new set of 18' goals at Bristol 65 Park. • Prepared bocce ball courts for play laying out the courts, painting them and rolling the turf. • Staff prepared the Bridge ball field complex for two tournaments in the month of April. • Staff worked with the contractor to deliver all of the portable toilets throughout the parks. • Staff set out trash cans at all of our park sites and sports fields. Playground Division • Installed the first in the nation ADA Marry Go Round at Heartland Circle Park. • Staff removed the gravel at Bristol Station Park added top soil and sodded the area. • Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. • Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division • Staff has started to spot apply vegetation control in and around plant beds. • Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. • Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Recreation • Set up the 5k and l Ok race course temporally closing roadways during the event. Working with recreation department to staff and run the event. • Staff delivered tables to the Beecher Center for the Green Fair and removed them the following Monday. Staff Development • Staff attended flagger training. Rec Center Maintenance • Staff replaced the furnace filters in all of the HVAC units. • Staff repaired the HVAC unit on the pool pack. YORK+IIJLIE 202 East Countryside Prkwy. Yorkville, IL 60560 ✓ (630) 553-2582 (630) 553-2644 fax Mug '' &OWMDUMM Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us PARKS& Ric RE.1TIont Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: April Monthly Report Recreation Dept. - Summer Catalogs were delivered to all residential homes throughout Yorkville in April. - Summer program/class registration begins Monday May 7. Athletics - Spring Soccer: Spring Soccer Registration was about 20-30 participants higher than last year with 164 players registered for the spring season. 1st games were Saturday April 21 and continue through May. Picture day was Sat.April 14. - Adult Softball: Registration took place throughout the month of March. We have around 25 teams signed—up, with registration still on going. 1St games start Tuesday May 1. Child Development - Preschool registration: Preschool registration for 2012-2012 school year began and we already raised our maximum number of enrollments for Monday, Wednesday, Friday morning class. Afternoons spots are still available and are currently giving daily tours of our preschool facility to perspective participants. REC Center - Piloxing&Zumba: Piloxing/Zumba classes have continued to be very popular with new classes being added to accommodate the increases in participation and request. -Swim Lessons: Private and semi-private swim lessons continue to be a popular program at the REC Center. 5 sessions are running in level 2 and 8 sessions are running in level 3. -Open Basketball: Is one of the REC Center's most popular program with around 50 teenagers, or more, per day using the main gym, and even small gym, courts. "The achievements of an organization are the results of the combined effort of each individual." Special Events -Tax Dodge 5k Run: Was held on Sunday April 15. Over 150 runners participated in this year's run. -Summer Music Nights: Currently we are finalizing the summer music night schedule and line-up. Here is what we have scheduled: Fri.June 8- Music/Wine Night-Town Square—TRIO(Classic Hits) Fri.June 22-Chamber Night- Riverfront Park Sat.July 14—Ribs on the River/Illinois White Water Festival - Riverfront Park—EPIC(80's Hits) Fri.July 27- Music/Wine Night-Town Square—Yorkville Big Band Fri. Aug. 10: Music/Wine Night-Town Square—Billy Croft and the 5 alarm band(Country) Thurs. -Sun. Labor Day Weekend: Hometown Days Festival -Beecher Park: Thursday Night: 7th Heaven Friday Night: American English Saturday Night: Mike &Joe Sunday Night: hi-Infidelity "The achievements of an organization are the results of the combined effort of each individual."