Park Board Packet 2012 08-09-12 Yorkville Parks & Recreation Department
Administration Office - REC Center 202 E Countryside Parkway
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall Conference Room
800 Game Farm Road
6:00 p.m.
August 9, 2012
Call to Order:
Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of
Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
July 12, 2012*
July 24, 2012*
Bills Review:
Bill list*
Park Board Budget Report—June 2011
Park Board Budget Report—June 2012
Old Business:
Meeting schedule*
New Business:
Waiver of Fees Request*
Field Use Agreement Discussion*
Reports:
Director's Report
Recreation Report
Parks Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: August 28,2012 @ 6:30 pm
*Items needing Board approval or recommendation
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
July 12, 2012 at 6:00 p.m.
Call to Order: Deb Horaz called the meeting to order at 6:17 p.m.
Roll Call: Ken Koch—no; Deb Horaz—yes; Kelly Sedgwick—yes;Amy Cesich—no; Dan Lane—
yes; Seaver Tarulis—yes; Mark Dilday—yes.
Introduction of City Officials and Staff:
Laura Schraw—Director of Parks and Recreation
Tim Evans— Superintendent of Recreation
Bart Olson—City Administrator
Chris Funkhouser—Alderman
Other Guests:
Sue Walker
Ron Walker
Public Comment: None.
Presentations: None.
Approval of Minutes:
The minutes from the June 14, 2012 minutes were approved. Motion made by Dan Lane and seconded
by Seaver Tarulis. The minutes from the June 26, 2012 meeting were approved. Motion made by
Seaver Tarulis and seconded by Dan Lane.
Bill Review:
The bills list was approved. Motion made by Kelly Sedgwick and seconded by Dan Lane.
Old Business:
Rec Center and Ad Hoc Committee Alternative Facility—Alderman Funkhouser stated at the Ad
Hoc meeting the city has been meeting with the YMCA discussing a joint venture. After discussion on
the joint venture, the committee decided to look into a 50150 joint venture on a new facility. The
committee discussed taking this to a referendum for a 4 million dollar referendum. The specifics will
be worked out later,but it was positively moved forward for a referendum for a city council vote in two
weeks. Alderman Funkhouser said this was a change of direction from the discussions before.
Alderman Funkhouser said there was also a discussion about putting a question on referendum asking if
the city should purchase the existing Rec Center. There was concern it might confuse the public. Dan
Lane asked if it was binding or non-binding. Alderman Funkhouser said the 4 million would be
binding and the question on purchasing the Rec Center non-binding. Dan said that a bond would raise
taxes and purchasing the Rec Center will not. Deb stated it was not a unanimous feeling in committee.
Alderman Funkhouser said committee wanted to find out what the residents want. Alderman
Funkhouser said the Park Board would like to do it without the YMCA, but that is even more taxes on
the residents. Kelly said he would rather the city have its own building and just buy the Rec Center for
4 million.
Laura showed the board a 2007 survey which showed different bond amounts and how much the
property taxes would be. In the survey, the public said they wouldn't support anything over$10.00 and
that was before things crashed. Laura said the majority of the people didn't support much of any
increase. Bart said nationally open space and recreation referendums are generally successful. Dan
asked how much the taxes would go up. Laura showed the committee a chart that showed the potential
property tax increase. A$250,000 home would be around $51.00 per year. Bart pointed out this is
based on a 5% interest rate.
Deb Horaz said the board has looked at many different options. Deb said why go of a referendum when
we have a self sustaining building. Bart said one of the reasons the committee discussed a referendum
is a lot of people are concerned about the age of the building, repairs and people tend to be attracted to
new things. Dan stated he uses the building every day and it is not falling apart and he is happy with it.
Deb pointed out the location of the Rec Center is perfect. Deb said she foresees problems with a 50150
split.
Laura showed the committee a drawing an architecture firm did for the city before for a 5 million dollar
cost. Laura said if the city is looking at a 4 million dollar bond, should the city go for 6 million and the
city run the building itself. Kelly pointed out that 15 years is not old, yes a few repairs, but every 15
years the city is going to buy or build a new building. Bart said the committee pointed out the city pays
4 million for an 8 million dollar facility because it is a partnership.
Bart stated that once the public decided if it is something they would support, then the details will be
worked out with the YMCA on the partnership. Dan asked why does the city want to partner in
anything. Bart stated the YMCA came to the city because they are going to open another facility in
Yorkville and didn't want to compete with the city. The Board is not supportive of any partnership.
Laura said she went through the summer catalog of the Rec Center and the YMCA to compare the two
and handed the board copies of the comparison. The board discussed the point of a partnership would
be to save the city money and it doesn't look like that is what will happen. Alderman Funkhouser stated
with a partnership there would be three different locations, which can be used by all the members.
Alderman Funkhouser said the reason why the YMCA came to the city is to eliminate the burden of
government.
Alderman Funkhouser said he would have liked to see the partnership joint venture management
proposal contract reworked and not completely thrown out. The board discussed the fact that they have
turned the Rec Center around and run great programs, so why can't the city just keep things the same.
The board discussed being leery of any kind of partnership and does not see how it would work. Dan
Lane said if the board is just an advisory board to the council and the council doesn't listen, why is the
board here. The board began discussion about having a park district put on the referendum.
Mr. Walker asked the board if they feel anyone can run this center better than Tim. Mr. Walker said if
the city chooses not to buy this building, his next move is to hire Tim Evans and his crew to make him
more money than he made before. Mr. Walker stated no one wants to listen to the board because they
think they know better. Mr. Walker said if the economy doesn't get better and things remain the same as
they are now, there is going to a small deficit, but with no taxes and the rentals there will be a surplus.
Mr. Walker stated the entire Parks and Recreation department is run out of the Rec Center. Mrs. Walker
brought up the other buildings the city owns they used to pay for for their programs. Mr. Walker said
when he talked to his attorney and went over the contract 16.14 in the event the city purchases or builds
a recreation facility, the purchase of Club 47 will receive president over the other building. That might
change the referendum.
Bart said the city council direction will not be violating this section. The contract ends a year from now
and the city is exploring options. Bart said the document is valid until the end of the lease. Laura said
the park district question has been brought up a lot lately. The board said they would like to explore the
option of creating a park district. The board feels that would eliminate a lot of the problems occurring
and there would be their own budget.
Alderman Funkhouser said when things come to city council it is as an advisory board and the park
district option needs to go to the voters,but this still doesn't resolve the Rec Center issue. Deb said the
entire board needs to go to council and speak up. Bart said the question on the referendum should be
fairly simple and the deadline to get this on the November ballot is August 16th. Bart stated if the board
wants to form a district and wants that on the ballot, it needs to be voted on tonight.
Deb asked the board if they feel they want to go forward with creating a park district. The board agreed
they do. The board discussed how to word things on the referendum and if the questions should be
binding or non-binding. Kelly pointed out to inform the public on what the facts are, so they know how
to vote. The board recommends a binding referendum on a park district, if not possible a non-binding
referendum. The board recommends the city should not have any kind of partnership with the YMCA.
The board thinks a non-binding referendum on a Rec Center purchase is a good idea.
Kelly said the voters need to decide, it is their money, but the public needs to be educated on what the
facts are. Alderman Funkhouser asked the board if they want to do a referendum to do a joint venture
with the YMCA, or a referendum for a new facility just as the city. Tim said the board needs to make
recommendations because these go to city council and the board needs to send a clear message on what
the board wants. There was more discussion by the board on how to word the referendums.
Deb asked if a new building goes through, what would the city do for programs in the meantime.
Alderman Funkhouser said he would like the board to put in a recommendation on all of the issues
before them tonight. The board recommends putting the park district question on the referendum. The
board also recommends putting the purchase of the Rec Center on the ballot. The board does not want
any partnership formed with the YMCA.
Laura said if the Rec Center is voted down by the public, does the Park Board have a recommendation
to city council about programs and where things would held,what is the next step? Laura said the Park
Board needs to let council know they don't want programs to be cut and the board wants things to
continue. Kelly said the city can't continue the programs it has now cheaper moving into other
facilities.
Deb said the board has to go before council as a group and make sure council understands their
position. Mr. Walker said he will not let a question go to referendum regarding the purchase of the Rec
Center and will talk to his attorney. Bart said the board can go into executive session because of threat
of litigation and close the meeting if the board would like.
Mrs. Walker said things were supposed to go before council by April or May, so they would have an
answer by June. Mrs. Walker said she feels it is unfair for council, Park Board or whomever to wait
until November and there is still no decision Mrs. Walker said she doesn't understand what is going on.
Mr. Walker said the board is letting what happened by the Ad Hoc Committee guide your decision.
Mr. Walker thinks there will be more negative feedback from referendums than good. Mr. Walker said
by November,we are down to eight months, then entering into the holidays. Mr. Walker said if there is
a no vote, I would like the answer before the holidays and I might direct city council to give us an
answer before September. Mr. Walker said city council thinks they can do anything they want and
direction doesn't matter.
Mr. Walker said we are more than happy to take the facility back it is a win win situation for us to take
it back. Mr. Walker said the building is paid off and in better shape than four years ago. Mr. Walker
said his attorney suggested not letting it go to referendum. Mrs. Walker said they are trying to get
answers and no one will talk to them. Mrs. Walker said there is a lot of things stated that are not facts
out in the public and it is always the negative.
Mr. Walker said regardless of how the referendums go, we all know how the city council will vote and
the Mayor will make some direction or another regardless of your recommendations. Deb proposed
going into executive session.
Suspend Regular Meeting to 20 Into Executive Session:
The regular meeting was suspended to go into executive session at 7:44 p.m. Motion made by Seaver
Tarulis and seconded by Dan Lane.
Reizular Meeting Called to Order:
The regular meeting resumed at 7:58 p.m. Motion to resume regular meeting by Seaver Tarulis and
seconded by Mark Dilday.
Kelly asked if the city can sign the contract that is being worked on the way it is. Bart said yes the
board can recommend to buy the Rec Center before the end of the year. Bart wrote more
recommendations on the white board for the board to review. Bart said the board can vote on what is
written on the board. Laura said this will go to city council for the 24th. Laura asked the board if there
is anywhere the board doesn't want to look. Laura said industrial, commercial areas etc. The board said
they already looked at all those options.
Tim said there needs to be a meeting on all of this. Tim said if the city is truly doing what is best for
the city financially, this is not making sense to pay for other places. Dan said the city can't have
programs if there is not a building. Bart said he doesn't think people on city council don't want
recreation and programs. Bart said the meeting on Monday committee stated a new building or park
district is a better option than buying the old Rec Center.
Tim said if the city goes Park District, the city will not lower the tax base. Tim said taxes will go up
because there will be more expenses. Deb said there are too many details that are not worked out. Tim
asked has the school district contacted us since this last meeting. Bart stated no. The board said it will
be the same things as far as sharing space. Tim said the school district would be a better option. Bart
said on the referendum, he will word it as a partnership, but not a specific name.
Kelly said if the city loses the Rec Center, the city needs to evaluate how much money there is and see
what we can afford and then show the council what programs will have to be cut. Dan said the public
has to be educated as to what they will lose, which will be a lot. Bart suggests to prepare different
alternatives for different service levels.
Tim said he is in agreement with the board. Tim said the Rec classes are all the same fee for all. The
YMCA charges member fees and non-member fees. Tim said what happens if the Walkers stay open
and run the facility and then the city builds two years later down the road. Tim said the Rec is a great
location too. Tim said he is still trying to see how the city saves money by partnering with the YMCA.
Tim said now the city is looking at spending 4 million dollars. Tim said this year the loss was $22,000,
but the air conditioning had to be replaced.
Tim said there seems to be many questions that need answered and where is the city saving money.
Dan said a lot of people will change their feelings when they get the facts. Laura said another
presentation should be done so that more people can see the black and white and put that before city
council.
New Business:
Lightning detectors in parks—Laura said the Mayor mentioned lightning detectors for Bridge. Laura
said there are a couple options and quotes to bring to city council. The quotes are several options for
putting several different stations with remote signals. Laura said the best option found a station at
Bridge with a remote at transmitter at Grande Reserve and Bristol Bay because there is where the
soccer fields are.
Laura e-mailed the school district to see about a shared cost. Laura said it is before the board to make
sure the decision is okay with the board. Dan asked about adding more later. Laura said that is
possible. Kelly asked about a portable unit. Laura said the difference is with portable units, they are
activated when lightning hits. Kelly said some of them can tell you how far away the storm is from
you. Kelly said it would be nice to have an extra portable one on hand for extra events. Laura said a
base station at Raintree Park B and upgrade the current system to FM. Dan said he would like to
continue to add these to all of the Yorkville parks.
Land Cash appraisal—Laura said city council at the COW meeting tabled this item to wait to hear
from Park Board. Laura said we can discuss this tonight and the board can ask for more information.
Deb said this is something that cannot be rushed. Dan asked why is the city reevaluating. Laura said
the EDC wanted to reevaluate the land cash to spur development. Laura said the city hired an appraiser
to look at it. Laura said if the city lowers a cost for anything, that developer can automatically adopt
them in any of our annexation agreements.
Laura said there is a fee lock. Dan asked if that will expire. Laura said it can. Laura said there is a
spreadsheet that she will e-mail to the board. Laura said there are 12 developments that have an
expired fee lock. Four that have increased to the current land cash value have only a few lots
remaining. Laura stated the question is are you going to spur development if it is lowered. The impact
the city council thinks they will get might not happen. The 12 developments that have that expired fee
lock in the language they can renegotiate with the city.
Laura stated the partial reduction with subsequent reevaluation would be the direction to go not a
complete change. Laura said the Park Board has not made a formal recommendation to city council
because this was not our recommendation in the first place. Deb said she doesn't think anything will be
happening anyway. Laura said she doesn't think it will have much impact.
The place that would impact the board is developments that owe cash to put in a park. Laura said the
cost to build parks has not gone down. Laura said we could partially reduce it,but we want the money
up front. Deb asked why can't developers put the park in at their own expense and they would see how
expensive it is. There was a discussion about charging an impact fee to commercial development for
parks.
Deb said she doesn't think it should be changed she doesn't think it will change anything. The board
agreed that they are not in favor of changing the land cash values. Motion was made to keep the land
cash the same. Motion made by Seaver Tarulis and seconded by Mark Dilday.
Reports:
Director Report—None.
Parks Report—None.
Recreation Report—The board asked Tian about helping at Rib Fest and what time they should arrive
to help.
Additional Business: None.
Adiournment•
There being no further business, the meeting was adjourned at 8:47 p.m. Motion was made by Kelly
Sedgwick and seconded by Dan Lane.
Minutes Respectfully Submitted By:
Lisa Godwin
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
July 24, 2012 at 6:30 p.m.
Call to Order: Deb Horaz called the meeting to order at 6:45 p.m.
Roll Call: Ken Koch—no; Deb Horaz—yes; Kelly Sedgwick—no;Amy Cesich—yes; Dan Lane—
yes; Seaver Tarulis—yes; Mark Dilday—no.
Introduction of City Officials and Staff:
Laura Schraw—Director of Parks and Recreation
Tim Evans— Superintendent of Recreation
Public Comment: None.
Presentations: None.
Bill Review:
Dan had a few questions on bills for his education. Staff answered questions and will follow up with
Scott on what parks needed equipment repair. It was also requested that if we can include what park the
equipment is for in the notes that would be great. Tim said he would mention this to Barb and Scott.
Deb asked about Kathleen Field Orr's attorney fees, wanted to see a contract on the REC Center since
we're paying the bills.
The bills list was approved. Motion made by Dan Lane and seconded by Amy Cesich.
Old Business:
None.
New Business:
Reports:
Director Report—None.
Parks Report—None.
Recreation Report—None.
Additional Business: None.
Adiournment•
There being no further business, the meeting was adjourned at 6:57p.m. Motion was made by Amy
Cesich and seconded by Seaver Tarulis.
Minutes Respectfully Submitted By:
Laura Schraw
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK VENDOR A INVOICE INVOICE ITEM
NUMBER DATE $ DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
209042 AMERENGL AMERICAN ENGLISH
083112 08/01/12 01 HTD MUSICAL ENTERTAINMENT 79-795-56-00-5602 2,500.00
INVOICE TOTAL: 2,500.00
CHECK TOTAL: 2, 500.00
209043 ARAMARK ARAMARK UNIFORM SERVICES
610-7573050 06/05/12 01 UNIFORMS 79-790-56-00-5600 33.00
INVOICE TOTAL: 33.00
CHECK TOTAL: 33.00
209044 AREAREST AREA RESTROOM SOLUTIONS
3770 07/02112 01 RIVERFRONT PARK E. PORT-O-LET 79-795-56-00-5620 182.00
INVOICE TOTAL: 182.00
3772 07/02/12 01 BEECHER PLAYGROUND PORT-0-LET 79-795-56-00-5620 102.00
INVOICE TOTAL: 102.00
3776 07/02/12 01 BRISTOL PARK A PORT-O-LET 79-795-56-00-5620 50.00
INVOICE TOTAL: 50.00
3782 07/02/12 01 TOWN SQUARE PORT-O-LET 79-795-56-00-5620 182.00
INVOICE TOTAL: 182.00
3941 07120/12 01 CIRCLE CENTER PORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
3942 07/20/12 01 BRISTOL BAY ELEMENTARY PORT- 79-795-56-00-5620 11.29
02 O-LET ** COMMENT **
INVOICE TOTAL: 11.29
3943 07/20/12 01 GREENS PARK FORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
_y_
DATE: 08101/12 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK VENDOR INVOICE INVOICE ITEM
NUMBER DATE 4 DESCRIPTION ACCOUNT k ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
209044 AREAREST AREA RESTROOM SOLUTIONS
3944 07/20/12 01 ROTARY PARK PORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
3945 07/20/12 01 REIMENSCHNEIDER PARK PORT- 79-795-56-00-5620 11.29
02 O-LET ** COMMENT **
INVOICE TOTAL: 11.29
3946 07/20/12 01 BRISTOL STATION PORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
3947 07/20/12 01 FOX HILL PARK W. PORT-O-LET 79-79556-00-5620 11.29
INVOICE TOTAL: 11.29
3948 07/20/12 01 FOX HILL PARK E. PORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
3949 07/20/12 01 VAN EMMON PARK PORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
3950 07/20/12 01 RAINTREE VILLAGE B PORT-O-LET 79-795-56-00-5620 11.29
INVOICE TOTAL: 11.29
CHECK TOTAL: 628.90
209045 AUTOZONE AUTO ZONE, iNC.
2247281647 06/07/12 01 OIL 79-790-56-00 5640 17.58
INVOICE TOTAL: 17.58
CHECK TOTAL: 17.58
209046 BPAMOCO BP AMOCO OIL COMPANY
35070661-PR 07/24/12 01 GASOLINE 79-795-56-00-5695 125.39
INVOICE TOTAL: 125.39
CHECK TOTAL: 125.39
-2-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT ITEM AMT
------------------------------------------------------------------------------------------- ----------------------------------------
209047 CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0712P 07/15/12 01 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 247.96
02 PARKS MONTHLY CHARGES 79-790-54-00-5440 38.61
03 RECREATION MONTHLY CHARGES 79-795-54-00-5440 55.20
INVOICE TOTAL: 341.77
CHECK TOTAL: 341.77
209048 CAROUSEL CAROUSEL SOUND COMPANY
090212 07/31/12 01 DJ SERVICE FOR HTD PRIDE & JOY 79-795-56-00-5602 500.00
02 CAR SHOW ** COMMENT **
INVOICE TOTAL: 500.00
CHECK TOTAL: 500.00
209049 CENSOD CENTRAL SOD
INV59993 07/26/12 01 GRASS REPAIR AROUND SPRAY PARK 79-790-56-00-5640 13.52
02 AT REIMENSCHNIEDER ** COMMENT **
INVOICE TOTAL: 13.52
CHECK TOTAL: 13.52
209050 COMED COMMONWEALTH EDISON
1613010022-0712 07/18/12 01 BALLFIELDS 79-795-54-00-5480 550.61
INVOICE TOTAL: 550.61
CHECK TOTAL: 550.61
209051 EUCLIDBE EUCLID BEVERAGE
598772 07/31/12 01 ALCOHOL & CUPS FOR 2012 HTD 79-795-56-00-5602 15,203.50
INVOICE TOTAL: 15,203.50
CHECK TOTAL: 15,203.50
-3-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
209052 EVANST TIM EVANS
080112 08/01/12 01 JULY 2012 MOBILE EMAIL 80-800-54-00-5440 16.06
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 16.06 *
CHECK TOTAL: 16.06
209053 FERGUSOR ROBERT FERGUSON
071712 07/17/12 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00 *
CHECK TOTAL: 105.00
209054 GODWINL LISA R. GODWIN
071212 07/20/12 01 JULY 12 MEETING MINUTES 79-795-54-00-5462 113.75
INVOICE TOTAL: 113.75 *
CHECK TOTAL: 113.75
209055 HAAKEL LAURA SCHRAW
080112 08/01/12 01 JULY 2012 MOBILE EMAIL 79-795-54-00-5440 22.50
02 REIMBURSEMENT ** COMMENT **
03 JULY 2012 MOBILE EMAIL 79-790-54-00-5440 22.50
04 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
209056 HAGEMAJO JON HAGEMAN
080112 07/01/12 01 JULY 2012 MOBILE EMAIL 79-795-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
-4-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOw
CHECK DATE: 08/09/12
CHECK 0 VENDOR INVOICE INVOICE ITEM
NUMBER DATE f DESCRIPTION ACCOUNT k ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
209057 HAYENR RAYMOND HAVEN
071712 07/17/12 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00 *
071912 07/19/12 01 REFEREE 79-795-54-00-5462 140.00
INVOICE TOTAL: 140.00 *
072412 07/24/12 01 REFEREE 79-795-54-00-5462 140.00
INVOICE TOTAL: 140.00 *
072612 07/26/12 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00 *
CHECK TOTAL: 490.00
209058 HIFIEVEN HI FI EVENTS, INC.
090212 07/31/12 01 09/02/12 HTD MUSICAL 79-795-56-00-5602 5,250.00
02 ENTERTAINMENT ** COMMENT **
XNVOXCR TOTAL: 5,250.00 *
2012HTD 07/31/12 01 HTD SOUND AND LIGHTING SYSTEMS 79-795-56-00-5602 9,500.00
INVOICE TOTAL: 9,500.00 *
CHECK TOTAL: 14, 750.00
209059 HORNERR RYAN HORNER
080112 08/01/12 01 MOBILE EMAIL REIMBURSEMENT 79-790-54-00-5440 45.00
INVOICE TOTAL: 45.00 *
CHECK TOTAL: 45.00
209060 HOULEA ANTHONY HOULE
080112 08/01/12 01 MOBILE EMAIL REIMBURSEMENT 79-790-54-00-5440 45.00
INVOICE TOTAL: 45.00 *
CHECK TOTAL: 45.00
_5_
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK # VENDOR N INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
---_--------------------------------------------------------------------------------------------------------------------------------
209061 IMAJE IMAJE RECORDS, INC
090112 07/31/12 01 09/01/12 HTD MUSICAL 79-795-56-00-5602 5,000.00
02 ENTERTAINMENT ** COMMENT **
INVOICE TOTAL: 5,000.00 *
CHECK TOTAL: 5,000.00
209062 JEWEL JEWEL
071912-PR 07/19/12 01 CANDY FOR 4TH OF JULY PARADE 79-795-56-00-5607 14.94
INVOICE TOTAL: 14.94 *
CHECK TOTAL: 14.94
209063 JIMSTRCK JAMES GRIBBLE
141897 07/23/12 01 TRUCK INSPECTION 79-790-56-00-5640 26.00
INVOICE TOTAL: 26.00
141922 07/24/12 01 TRUCK INSPECTION 79790-56-00-5640 26.00
INVOICE TOTAL: 26.00
CHECK TOTAL: 52.00
209064 KCEDC KENDALL COUNTY COLLECTOR
2011014033-0912 07/20/12 01 PROPERTY TAX INSTALLMENT #2 80-800-5400-5497 29,400.21
INVOICE TOTAL: 29,400.21 *
CHECK TOTAL: 29,400.21
209065 KCHHS KENDALL COUNTY HEALTH
RIBS OTR 07/31/12 01 REIMBURSEMENT FOR FOOD PERMIT 79-795-56-00-5606 30.00
INVOICE TOTAL: 30.00 *
CHECK TOTAL: 30.00
-fi-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209066 KONICAMI KONICA MINOLTA BUSINESS
221215076 05/30/12 01 COPIER CHARGES 80-800-54-00-5465 64.90
INVOICE TOTAL: 64.90
CHECK TOTAL: 64.90
209067 MENLAND MENARDS - YORKVILLE
1577 07/20/12 01 FUNNEL, OIL 79-790-56-00-5640 3.28
INVOICE TOTAL: 3.28
4405 07/30/12 01 PINE SOL 80-B00-56-00-5640 17.14
INVOICE TOTAL: 17,14
633 07/17/12 01 GAS CAN 79-190-56-00-5620 8.99
INVOICE TOTAL: 6.99
696 07/17/12 01 LYSOL, DECK MOP BO-800-56-00-5640 12.93
INVOICE TOTAL: 12.93
99317 07/13/12 01 MATERIALS TO REPAIR BASEBALL 79-790-56-00-5640 10.79
02 DRAG ** COMMENT **
INVOICE TOTAL: 10.79
99692 07/14/12 01 LIGHT BULBS, CLAMP LIGHTS, 80-800-56-00-5640 23.85
02 DUCT TAPE ** COMMENT **
INVOICE TOTAL: 23.85
99803 07/14/12 01. ADHESIVE USED TO REPAIR LOOSE 79-790-56-00-5640 7.50
02 BRICKS ON STEPS AT RIVERFRONT ** COMMENT **
03 PARK ** COMMENT **
INVOICE TOTAL: 7.50
CHECK TOTAL: 84.48
209066 MORRICKB BRUCE MORRICK
-7-
DATE: 09/01/12 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK R VENDOR 0 INVOICE INVOICE ITEM
NUMBER DATE 9 DESCRIPTION ACCOUNT 0 ITEM AMT
209068 MORRICKB BRUCE MORRICK
072612 07/26/12 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00
CHECK TOTAL: 105.00
209069 MURRAYBR NORMAN C. MURRAY
090112 07/31/12 01 BICYCLE STUNT SHOW FOR 79-795-56-00-5602 3,500.00
02 2012 HTD ENTERTAINMENT ** COMMENT **
INVOICE TOTAL: 3,500.00
CHECK TOTAL: 3,500.00
209070 NANCO NANCO SALES COMPANY, INC.
7348 07/19/12 01 BODY & HAIR SOAP 80-800-56-00-5640 65.60
INVOICE TOTAL: 65.60 x
CHECK TOTAL: 65.60
209071 NEGRER RYAN NEGRE
080112 08101112 01 MOBILE EMAIL REIMBURSEMENT 60-800-54-00-5440 45.00
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
209072 NEXTEL NEXTEL COMMUNICATIONS
837900513--125PR 07/31/12 01 MONTHLY CHARGES 79-790-54-00-5440 142.42
02 MONTHLY CHARGES 79-795-54-00-5440 71.21
INVOICE TOTAL: 213.63
CHECK TOTAL: 213.63
-8-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------ ----------------------------------
209073 NEXTMEDI NEXT MEDIA OPERATING, INC.
CC-J-1120723748 07/15/12 01 RIBS ON THE RIVER ADVERTISING 79-795-56-00-5606 620.00
INVOICE TOTAL: 620.00 *
CC-J-1120723749 07/15/12 01 ADVERTISING 79-795-56-00-5606 680.00
INVOICE TOTAL: 680.00 *
CHECK TOTAL: 1, 300.00
209074 OFFWORK OFFICE WORKS
207974 07/16/12 01 TAPE, POST-ITS, ADDING TAPE, 79-795-56-00-5610 59.31
02 ROLLERS ** COMMENT **
INVOICE TOTAL: 59.31
CHECK TOTAL: 59.31
209075 OLEARYM MARTIN J. O'LEARY
071712 07/17/12 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00
071912 07/19/12 01 REFEREE 79-795-54-00-5462 140.00
INVOICE TOTAL: 140.00
072412 07/24/12 01 REFEREE 79-795-54-00-5462 140.00
INVOICE TOTAL: 140.00
CHECK TOTAL: 385.00
209076 ONQPROM ON Q PROMOTIONS, INC.
3105 06/27/12 01 IMPRINTED WINE GLASSES 79-795-56-00-5606 966.13
INVOICE TOTAL: 966.13
CHECK TOTAL: 966.13
-9-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK VENDOR N INVOICE INVOICE ITEM
NUMBER DATE M DESCRIPTION ACCOUNT 0 ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
209077 PEPSI PEPSI-COLA GENERAL BOTTLE
25046456 07/24/12 01 POP, WATER, GATORADE 79795-56-00-5602 308.34
INVOICE TOTAL: 308.34 *
CHECK TOTAL: 308.34
209078 R0000246 NEW LIFE CHURCH
124653 07/23/12 01 REFUND PARK SECURITY DEPOSIT 19-000-24-00-2410 100.00
INVOICE TOTAL: 100.00 *
CHECK TOTAL: 100.00
209079 80001035 ALL-PRO DJ & KARAOKE
083112 07/31/12 01 08/31/12 DJ SERVICES 79-795-56-00-5602 200.00
INVOICE TOTAL: 200.00 *
CHECK TOTAL: 200.00
2090BO R0001055 TRACIE LOVETT
124645 07/23/12 01 REFUND DUE TO CLASS 79-795-54-00-5496 265.00
02 CANCELLATION ** COMMENT **
INVOICE TOTAL: 265.00
CHECK TOTAL: 265.00
209081 R0001062 MICHELLE BREYNE
124453 07/19/12 01 CLASS CANCELLATION REFUND DUE 79-795-54-00-5496 25.00
02 TO LOW ENROLLMENT ** COMMENT `*
INVOICE TOTAL: 25.00
124637 07/23/12 01 CLASS CANCELLATION REFUND DUE 79-795-54-00-5496 25.00
-10-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: OB/09/12
CHECK # VENDOR 9 INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT 9 ITEM AMT
------------------------------------------------------------------------------------------ -----------------------------------------
209081 R0001062 MICHELLE BREYNE
124637 07/23/12 02 TO LOW ENROLLMENT ** COMMENT '*
INVOICE TOTAL: 25.00 *
CHECK TOTAL: 50.00
209082 R0001063 MICHELE SCODRO
124459 07/19/12 01 CLASS CANCELLATION REFUND 79-795-54-00-5496 80.00
INVOICE TOTAL: 80.00 *
CHECK TOTAL: BO.00
209083 R0001065 JIM BROWN
124910 07/30/12 01 CLASS CANCELLATION REFUND DUE 79-795-54-00-5496 60.00
02 TO LOW ENROLLMENT ** COMMENT **
INVOICE TOTAL: 60.00 *
CHECK TOTAL: 60.00
209084 ROOO1066 TOM BEIZAKS
RIBS 07/31/12 01 813Q COOK-OFF PRIZE MONEY 79--795-56-00-5606 500.00
INVOICE TOTAL: 500.00 *
CHECK TOTAL: 500.00
209085 R0001067 RICHARD CARTER
RIBS-OTR 07/31/12 01 BACKYARD BBQ PRIZE MONEY 79-795-56-00-5606 200.00
INVOICE TOTAL: 200.00 *
CHECK TOTAL: 200.00
209086 REINDERS REINDERS, INC.
-11-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 06/09/12
CHECK N VENDOR INVOICE INVOICE ITEM
NUMBER DATE N DESCRIPTION ACCOUNT 4 ITEM AMT
---------------------------------------___------------------------------------------------------------------------------------------
209086 REINDERS REINDERS, INC.
1394406-00 07/19/12 01 REPLACE FUEL PUMP 79-790-56-00-5640 305.84
INVOICE TOTAL: 305.84 *
CHECK TOTAL: 305.84
209087 ROSBOROS SHAY ROSBOROUGH
080112 08101112 01 MOBILE EMAIL REIMBURSEMENT 79-795-54-00-5440 45.00
INVOICE TOTAL: 45.00 *
CHECK TOTAL: 45.00
209088 SHAWTENT SHAW TENT & AWNING
2012HTD 07/31/12 01 TENTS FOR 2012 HTD 79-795-56-00-5602 1, 450.00
INVOICE TOTAL: 1,450.00 *
CHECK TOTAL: 1,450.00
209089 SLEEZERS SLEEZER, SCOTT
080112 08/01/12 01 JULY 2012 MOBILE EMAIL 79-790-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00 *
CHECK TOTAL: 45.00
209090 SOCCAMER ALEKS MINAILOVIC
CA12-011 07/17/12 01 SOCCER TRAINING CAMP 79-795-54-00-5462 660.00
INVOICE TOTAL: 660.00 *
CHECK TOTAL: 660.00
209091 SUBURBAN SUBURBAN CHICAGO NEWS
-12-
DATE: OB/01/12 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP21500O.WOW
CHECK DATE: 08/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
----------------------------------------------------------------- ------------------------------------------------------------------
209091 SUBURBAN SUBURBAN CHICAGO NEWS
122985-011212 07/12/12 01 NEWSPAPER SUBSCRIPTION RENEWAL 80-800-56-00-5645 114.40
INVOICE TOTAL: 114.40
CHECK TOTAL: 114.40
209092 UNIQUEPR UNIQUE PRODUCTS & SERVICE
243464 07/16/12 01 LAUNDRY DETERGENT, TOILET 80-800-56-00-5640 464.67
02 TISSUE, PAPER TOWEL ** COMMENT **
INVOICE TOTAL: 464.67
CHECK TOTAL: 464.67
209093 UNITALEN JOSEPH J. DEMARCO
083012 07/31/12 01 08/30/12 HTD MUSICAL 79-795-56-00-5602 3,000.00
02 ENTERTAINMENT ** COMMENT **
INVOICE TOTAL: 3,000.00 *
CHECK TOTAL: 3,000.00
209094 VISA VISA
072712-PR-CITY 07/27/12 01 CANDY FOR PARADE 79 795-56-00-5607 19.94
INVOICE TOTAL: 19.94 *
CHECK TOTAL: 19.94
209095 WALKCUST WALKER CUSTOM HOMES, INC.
YPD0912 07131/12 01 SEPTEMBER 2012 LEASE PAYMENT 80-BOD-54-00-5485 19,000.00
02 FOR 202 E. COUNTRYSIDE PKWY ** COMMENT **
INVOICE TOTAL: 19,000.00
CHECK TOTAL: 19, 000.00
-13-
DATE: 08/01/12 UNITED CITY OF YORKVILLE PAGE: 14
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 08/09/12
CHECK 9 VENDOR 9 INVOICE INVOICE ITEM
NUMBER DATE 4 DESCRIPTION ACCOUNT # ITEM AMT
--------------------------------------------------------------------------------------___-------------------------------------------
209096 WALMART WALMART COMMUNITY
071612-CITY 07116/12 01 SUPPLIES FOR LITTLE GARDENERS 79-795-56-00-5606 4.96
02 CLEANING SUPPLIES, CRACKERS, 80-800-56-00-5607 36.42
03 HOT DOG BUNS 79-795-56-00-5607 74.74
04 DRYER ** COMMENT **
INVOICE TOTAL: 116.12 *
CHECK TOTAL: 116.12
209097 WINDCREK WINDING CREEK NURSERY, INC
168468 07/03/12 01 FLOWERS FOR 4TH OF JULY FLOAT 79-790-56-00-5620 215.85
INVOICE TOTAL: 215.85 *
CHECK TOTAL: 215.85
209098 WOZNYR RONALD V. WOZNY
071912 07/19/12 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00 x
CHECK TOTAL: 105.00
209099 YORKACE YORKVILLE ACE & RADIO SHACK
144775 07/24/12 01 KEY 79-790-56-00-5620 2.49
INVOICE TOTAL: 2.49
CHECK TOTAL: 2.49
209100 YORKBIGB YORKVILLE BIG BAND
090212 07/31/12 01 09/02/12 HTD PERFORMANCE 79-795-56-00-5602 1,250.00
INVOICE TOTAL: 1,250.00
CHECK TOTAL: 1,250.00
-14-
DATE: 08101112 UNITED CITY OF YORKVILLE PAGE: 15
TIME: 10:19:21 CHECK REGISTER
PRG ID: AP21500D.WOW
CHECK DATE: 08109/12
CHECK 9 VENDOR 4 INVOICE INVOICE ITEM
NUMBER DATE I DESCRIPTION ACCOUNT 4 ITEM AMT
209101 YORKNAPA YORKVILLE NAPA AUTO PARTS
006836 06/18/12 01 AIR FILTERS 79-790-56-00-5640 28.46
INVOICE TOTAL: 28.46
CHECK TOTAL: 28.46
209102 YORKPR YORKVILLE PARK & RECREATION
2012HTO 07/31/12 01 2012 HTD START UP CASH 79-795-56-00-5602 6,500.00
INVOICE TOTAL: 6,500.00
CHECK TOTAL: 61500.00
TOTAL AMOUNT PAID: 111,941.39
-15-
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
8/3/2012
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 10,223.63 $ - $ 10,223.63 $ 885.30 $ 726.25 $ 11,835.18
FINANCE 6,696.20 - 6,696.20 674.44 519.57 7,890.21
POLICE 80,039.67 2,593.83 82,633.50 444.45 6,021.33 89,099.28
COMMUNITY DEV. 7,785.58 - 7,785.58 684.01 573.55 9,043.14
STREETS 9,917.60 - 9,917.60 956.05 731.40 11,605.05
WATER 20,081.44 77.89 20,159.33 1,047.47 1,503.58 22,710.38
SEWER 7,086.27 - 7,086.27 683.12 527.31 8,296.70
PARKS 17,589.49 - 17,589.49 1,498.38 1,304.12 20,391.99
RECREATION 8,538.16 - 8,538.16 795.56 634.46 9,968.18
REC. CENTER 6,363.95 - 6,363.95 250.16 494.62 7,108.73
LIBRARY 16,089.94 - 16,089.94 901.66 1,203.21 18,194.81
TOTALS $ 190,411.93 $ 2,671.72 $ 193,083.65 $ 8,820.60 $ 14,239.40 $ 216,143.65
TOTAL PAYROLL $ 216,143.65
-18-
PARK BOARD
BILL LIST SUMMARY
Thursday, August 09, 2012
PA YROLL DATE
BI-WEEKLY 8/3/2012 $37,468.90
TOTAL PAYROLL $37,468.90
ACCOUNTS PAYABLE
BILL LIST 7/24/2012 $111 ,941 .39
TOTAL BILLS PAID $111,941.39
TOTAL DISBURSEMENTS $149,410.29
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2011
ACTUALS BY MONTH(Cash Basis)
%ofFiscaiYear 8% 17% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION a I May-11 June-11 Totals BUDGET %of Budget
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARKS CAPITAL FEES 250 250 1,750 14.29%
22-000-45-00-4500 INVESTMENT EARNINGS 8 8 16 80 20.34%
22-000-46-00-4690 REIMBURSEMNT-MISCELLANEOUS - - - 0.00%
22-000-48-00-4880 SALE OF FIXED ASSETS - - 1,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 258 8 266 2,830 9.41%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6012 CRAWFORD PARK TRAIL - - - 0.00%
22-222-60-00-6035 RAINTREE PARK 120,000 0.00%
22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION - - - 0.00%
22-222-60-00-6060 EQUIPMENT - - - 0.00%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 292 292 583 3,500 16.67%
TOTAL FUND REVENUES 258 8 266 2,830 9.41%
TOTAL FUND EXPENDITURES 292 292 583 123,500 0.47'%
FUND SURPLUS DEFICIT) (33) (284) (317) (120,670)
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS - - - 400,000 0.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 3,077 20,000 15.38%
72-000-47-00-4704 BLACKBERRY WOODS - - 500 0.00%
TOTAL REVENUES:LAND CASH 3,077 - 3,077 420,500 0.73%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - 11,000 0.00%
72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 82,052 270,000 30.39%
72-720-60-00-6044 HOPKINS PARK - - - - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - 0.00%
72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 3,347 20,084 16.67%
TOTAL FUND REVENUES ,077 - 39 077 420,500 0.73%
TOTAL FUND EXPENDITURES 80,552 4,847 85,399 301,084 28.36%
FUND SURPLUS DEFICIT 77,475 (4,847)0 (82,322 119,416
PARK&RECREATION REVENUES
79-000-44-00-4402 SPECIAL EVENTS - 1,320 1,320 - 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 9,210 - 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 30,878 - 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 29,357 180,000 16.31%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 30,339 30,000 101.13%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 4,600 135,000 3.41%
79-000-45-00-4500 INVESTMENT EARNINGS 12 14 26 300 8.75%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 2,986 - 0.00%
79-000-48-00-4820 RENTAL INCOME 38,944 400 39,344 86,000 45.75%
79-000-48-00-4825 PARK RENTALS 14,374 6,681 21,055 - 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 690 11,200 6.16%
79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 504 500 100.80%
79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 122,118 732,710 16.67%
TOTAL REVENUES:PARK&RECREATION 186,615 105,812 292,428 1,175,7101 24.87%
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2011
ACTUALS BY MONTH(Cash Basis)
%ofFiscaiYear 8% 17% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 Totals BUDGET %of Budget
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 56,012 370,000 15.14%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 5,072 17,000 29.83%
79-790-50-00-5020 OVERTIME - - - 3,000 0.00%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 5,327 37,730 14.12%
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 4,543 30,000 15.14%
79-790-54-00-5412 TRAINING&CONFERENCES - 100 100 2,600 3.85%
79-790-54-00-5415 TRAVEL&LODGING - - - 750 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS - 323 323 3,780 8.55%
79-790-54-00-5462 PROFESSIONAL SERVICES - - - 4,500 0.00%
79-790-54-00-5466 LEGAL SERVICES - - - 4,000 0.00%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 356 2,500 14.24%
79-790-56-00-5600 WEARING APPAREL - 336 336 4,100 8.20%
79-790-56-00-5610 OFFICE SUPPLIES - 47 47 300 15.64%
79-790-56-00-5620 OPERATING SUPPLIES - 3,417 3,417 22,500 15.19%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - - - 2,250 0.00%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 11,588 48,000 24.14%
TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 87,121 553,510 15.74%
RECREATION DEPARTMENT EXPENDITURES
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 30,609 190,000 16.11%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 2,043 25,000 8.17%
79-795-50-00-5020 OVERTIME - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 5,926 12,500 47.41%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 4,967 25,000 19.87%
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 3,377 25,000 13.51%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 3,707 22,000 16.85%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 3,557 20,000 17.79%
79-795-52-00-5216 GROUP HEALTH INSURANCE - - 0.00%
79-795-54-00-5412 TRAINING&CONFERENCES - - - 2,000 0.00%
79-795-54-00-5415 TRAVEL&LODGING - - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - - 27,000 0.00%
79-795-54-00-5440 TELECOMMUNICATIONS - 253 253 4,300 5.88%
79-795-54-00-5447 SCHOLARSHIPS - - - 1,000 0.00%
79-795-54-00-5452 POSTAGE&SHIPPING - - - 8,000 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 21278 5,479 7,757 47,000 16.50%
79-795-54-00-5480 UTILITIES - 1,811 1,811 22,000 8.23%
79-795-54-00-5485 RENTAL&LEASE PURCHASE - - - 4,500 0.00%
79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 1,500 0.00%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,485 7,000 21.21%
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 1,629 100,000 1.63%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 5,297 55,000 9.63%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 6,444 18,000 35.80%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 190 3,000 6.34%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 2,087 5,500 37.95%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE - 34 34 2,000 1.72%
79-795-56-00-5645 BOOKS&PUBLICATIONS - - - 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL - - - 500 0.00%
79-795-56-00-5695 GASOLINE - 44 44 3,000 1.47%
TOTAL EXPENDITURES:RECREATION DEPT 36,403 44,816 81,219 635,700 12.78%
TOTAL FUND REVENUES 186,615 105,812 292,428 1,175,710 24.87%
TOTAL FUND EXPENDITURES 70,577 97,763 168,340 1,189,210 14.16%
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2011
ACTUALS BY MONTH(Cash Basis)
%ofFiscai Year 8% 17% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 Totals BUDGET %of Budget
FUND SURPLUS DEFICIT 116,039 8,049 124,088 (13,500)
RECREATION CENTER REVENUES
80-000-44-00-4440 PROGRAM FEES 7,814 4,553 12,367 125,000 9.89%
80-000-44-00-4441 CONCESSION REVENUE 975 900 1,875 12,500 15.00%
80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 83,378 410,000 20.34%
80-000-44-00-4445 GUEST FEES 580 723 1,303 3,500 37.23%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 11,683 35,000 33.38%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 1,152 15,000 7.68%
80-000-44-00-4448 TANNING SESSION FEES 575 129 704 2,500 28.16%
80-000-48-00-4820 RENTAL INCOME 6 31 37 5,000 0.74%
80-000-48-00-4845 DONATIONS 230 - 230 2,000 11.50%
80-000-48-00-4850 IMISCELLANEOUS INCOME 37 32 69 500 13.70%
TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 112,797 611,000 18.46%
RECREATION CENTER EXPENSES
80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 7,140 34,200 20.88%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 16,270 98,000 16.60%
80-800-50-00-5020 OVERTIME - - - 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 41092 105 4,197 35,000 11.99%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 7,906 65,000 12.16%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 1,999 10,000 19.99%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 2,700 17,708 15.25%
80-800-54-00-5415 TRAVEL&LODGING - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS - 394 394 3,600 10.95%
80-800-54-00-5447 SCHOLARSHIPS - - - 900 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 3,943 17,700 22.28%
80-800-54-00-5480 UTILITIES - 3,746 3,746 49,000 7.65%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 54,396 226,500 24.02%
80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 200 0.00%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 21,200 0.00%
80-800-54-00-5496 PROGRAM REFUNDS 318 664 982 5,500 17.85%
80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 53,680 57.29%
80-800-56-00-5606 PROGRAM SUPPLIES 37 611 647 17,000 3.81%
80-800-56-00-5607 CONCESSION SUPPLIES - 889 889 6,300 14.12%
80-800-56-00-5610 OFFICE SUPPLIES - 37 37 2,600 1.41%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 557 6,200 8.98%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE - 362 362 11,000 3.29%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 50 0.00%
80-800-56-00-5695 GASOLINE - 44 44 300 14.71%
TOTAL FUND REVENUES 58,296 54,501 112,797 611,000 18.46%
TOTAL FUND EXPENSES 89,079 47,882 136,961 691,738 19.80%
FUND SURPLUS DEFICIT 30,783 6,620 24,164 80,738
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% Year-to-Date ANNUAL
1ACCOUNT NUMBER DESCRIPTION May-12 June-12 Totals BUDGET %of Budget.
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARKS CAPITAL FEES 850 850 3,250 26.15%
22-000-45-00-4500 INVESTMENT EARNINGS 38 36 74 250 29.50%
22-000-46-00-4690 REIMB-MISC - - 40,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 888 36 924 43,500 2.12%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6035 RAINTREE PARK - - 10,000 0.00%
22-222-60-00-6060 EQUIPMENT - - - 40,000 0.00%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 208 208 417 2,500 16.67%
TOTAL FUND REVENUES 888 36 924 43,500 2.12%
TOTAL FUND EXPENDITURES 208 208 417 52,500 0.79%
FUND SURPLUS(DEFICIT) 680 (172) 507 (9,000)
LAND CASH REVENUES
72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - 400,000 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 11,281 20,000 56.41%
72-000-47-00-4704 BLACKBERRY WOODS - - - 500 0.00%
72-000-47-00-4708 COUNTRY HILLS 769 769 0.00%
ITOTAL REVENUES:LAND CASH 7,179 4,871 12,050 420,500
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 0.00%
72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 16,218 191,825 8.45%
72-720-60-00-6044 HOPKINS PARK - - - 120,000 0.00%
TOTAL FUND REVENUES 7,179 4,871 12,050 420,500 2.87%
TOTAL FUND EXPENDITURES 450 15,768 16,218 323,825 5.01%
FUND SURPLUS(DEFICIT) 6,729 (10,896) (4,167) 96,675
PARK&RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 5,385 18,095 29.76%
79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 10,030 58,810 17.05%
79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 55,154 113,095 48.77%
79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 24,843 30,000 82.81%
79-000-44-00-4443 HOMETOWN DAYS 1,325 600 1,925 175,000 1.10%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 41 200 20.40%
Reimbursements
79-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 1,132 1,132 2,264 11,661 19.42%
79-000-46-00-4690 REIMB-MISCELLANEOUS - - - - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 33,340 3,195 36,535 48,000 76.11%
79-000-48-00-4825 PARK RENTALS 6,017 3,074 9,091 25,000 36.36%
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 Totals BUDGET %of Budget.
79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 2,559 14,700 17.41%
79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 1,582 1,000 158.20%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 79,657 79,657 159,314 955,886 16.67%
TOTAL REVENUES:PARK&RECREATION 182,484 126,238 308,722 1,451,447 21.27%
PARKS DEPARTMENT EXPENDITURES
Salaries&Wages
79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 65,027 410,000 15.86%
79-790-50-00-5015 PART-TIME SALARIES 652 4,468 5,120 17,000 30.12%
79-790-50-00-5020 OVERTIME 443 214 657 3,000 21.92%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 6,417 43,693 14.69%
79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 5,228 34,000 15.38%
79-790-52-00-5216 GROUP HEALTH INSURANCE 7,393 8,975 16,367 126,842 12.90%
79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 160 1,208 13.22%
79-790-52-00-5223 DENTAL INSURANCE 635 836 1,471 9,179 16.03%
79-790-52-00-5224 VISION INSURANCE 84 84 167 1,104 15.15%
Contractual Services
79-790-54-00-5412 TRAINING&CONFERENCES - - - 2,600 0.00%
79-790-54-00-5415 TRAVEL&LODGING - - 750 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS 335 335 3,780 8.85%
79-790-54-00-5462 PROFESSIONAL SERVICES - - 4,500 0.00%
79-790-54-00-5466 LEGAL SERVICES 4,000 0.00%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 2,500 0.00%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 17,500 0.00%
Supplies
79-790-56-00-5600 WEARING APPAREL 235 235 4,100 5.73%
79-790-56-00-5610 OFFICE SUPPLIES - - 300 0.00%
79-790-56-00-5620 OPERATING SUPPLIES 59 59 22,500 0.26%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 7 2,250 0.30%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 820 820 50,500 1 1.62%
79-790-56-00-5695 GASOLINE 2,679 2,679 20,000 13.40%
TOTAL EXPENDITURES:PARKS DEPT 48,020 56,729 104,749 781,806 13.40%
RECREATION DEPARTMENT EXPENDITURES
Salaries&Wages
79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 29,338 185,000 15.86%
79-795-50-00-5015 PART-TIME SALARIES 1,233 770 2,003 25,000 8.01%
79-795-50-00-5020 OVERTIME - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 5,748 12,500 45.99%
79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - 2,110 25,000 8.44%
79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 2,445 25,000 9.78%
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 A Totals BUDGET %of Budget.
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 3,440 19,884 17.30%
79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 3,080 16,000 19.25%
79-795-52-00-5216 GROUP HEALTH INSURANCE 3,070 1,890 4,960 41,094 12.07%
79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 62 473 13.19%
79-795-52-00-5223 DENTAL INSURANCE 263 165 428 2,675 15.99%
79-795-52-00-5224 VISION INSURANCE 25 25 49 325 15.17%
Contractual Services
79-795-54-00-5412 TRAINING&CONFERENCES - - - 2,000 0.00%
79-795-54-00-5415 TRAVEL&LODGING 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 27,000 0.00%
79-795-54-00-5440 TELECOMMUNICATIONS 226 226 4,300 5.26%
79-795-54-00-5447 SCHOLARSHIPS 300 300 2,500 12.00%
79-795-54-00-5452 POSTAGE&SHIPPING - - 8,000 0.00%
79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 1,581 6,737 8,318 60,000 13.86%
79-795-54-00-5480 UTILITIES - 1,413 1,413 23,100 6.12%
79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 356 4,500 7.91%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,107 7,000 15.81%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 4,151 140,000 2.97%
79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 10,904 55,000 19.82%
79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 7,243 18,000 40.24%
79-795-56-00-5610 OFFICE SUPPLIES 273 19 292 3,000 9.73%
79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 2,219 5,500 40.34%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 39 39 2,000 1.93%
79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - 500 0.00%
79-795-56-00-5695 GASOLINE - 121 121 3,210 3.76%
TOTAL EXPENDITURES:RECREATION DEPT 38,177 52,174 90,351 724,961 12.46%
TOTAL FUND REVENUES 182,484 126,238 308,722 1,451,447 21.27%
TOTAL FUND EXPENDITURES 86,196 108,903 195,100 1,506,767 12.95%
FUND SURPLUS(DEFICIT) 96,288 17,335 113,623 (55,320)
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 6,987 3,834 10,821 100,000 10.82%
80-000-44-00-4441 CONCESSION REVENUE 890 719 1,609 12,500 12.87%
80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 71,613 450,000 15.91%
80-000-44-00-4445 GUEST FEES 633 797 1,430 7,000 20.43%
80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 7,864 25,000 31.46%
80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 1,472 10,000 14.72%
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 Totals BUDGET %of Budget.
80-000-44-00-4448 TANNING SESSION FEES 222 30 252 2,500 10.08%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 1,296 779 2,075 13,000 15.96%
80-000-48-00-4846 SCHOLARSHIPS/DONANTIONS 1,283 (123) 1,160 2,000 58.00%
80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 41 500 8.10%
TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 98,336 622,500 15.80%
RECREATION CENTER EXPENSES
Salaries&Wages
80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 4,068 28,000 14.53%
80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 12,205 100,000 12.20%
80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 1,014 35,000 2.90%
80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 8,788 60,000 14.65%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 1,280 10,181 12.57%
80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 2,011 17,708 11.35%
80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 200 1,200 16.67%
80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 15 123 11.79%
80-800-52-00-5223 DENTAL INSURANCE - - - - 0.00%
80-800-52-00-5224 VISION INSURANCE - 0.00%
Contractual Services
80-800-54-00-5415 TRAVEL&LODGING 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 278 278 3,600 7.72%
80-800-54-00-5447 SCHOLARSHIPS - - - 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING 600 0.00%
80-800-54-00-5460 DUES&SUBSCRIPTIONS - - - 200 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 819 2,909 3,728 20,000 18.64%
80-800-54-00-5480 UTILITIES - 3,039 3,039 55,650 5.46%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 56,396 236,000 23.90%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 750 865 15,000 5.77%
80-800-54-00-5496 PROGRAM REFUNDS 174 601 775 5,500 14.09%
80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - 29,400 70,000 42.00%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 988 988 15,000 6.59%
80-800-56-00-5607 CONCESSION SUPPLIES 694 73 768 7,000 10.97%
80-800-56-00-5610 OFFICE SUPPLIES - - - 2,600 0.00%
80-800-56-00-5620 OPERATING SUPPLIES 177 177 6,200 2.85%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 1,992 11,000 18.11%
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 Totals BUDGET %of Budget.
80-800-56-00-5645 BOOKS&PUBLICATIONS 50 0.00%
80-800-56-00-5695 GASOLINE - - - 321 0.00%
' TOTAL FUND REVENUES 53,259 45,076 98,336 622,500 15.80%
TOTAL FUND EXPENSES 83,103 44,881 127,984 703,633 18.19%
FUND SURPLUS(DEFICIT) (29,844) 195 (29,648) (81,133)
5
Reviewed By: Agenda Item Number
1P WWVA-E Parks ❑
Recreation ❑
pnRKC a REcRmT1uN Director ■
City Administrator F] Tracking Number
D Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Park Board Meeting Time & Schedule Changes
Agenda Date: August 9, 2012
Synopsis: Discussion on continuing with revised schedule or reverting back to old schedule.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Determine meeting schedule for September—December.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Staff is requesting Park Board's opinion on continuing one regular meeting and one bills list,
or if the board would like to go back to 2 full meetings per month. The approved meeting
schedule is attached.
0-0 United City of Yorkville
� 1836 800 Game Farm Road
esr.
Yorkville, Illinois 60560
Telephone: 630-553-4350
?� Fax: 630-553-7575
ALE ►�'y
2012 MEETING SCHEDULE
*This meeting schedule is subject to revision. Upon revision, all entities that have lodged a
request for the meeting schedule will be sent the updated/revised schedule.
**Revised 5/22/12
City Council Meeting 2nd & 4th Tuesday- 7:00 pm at City Hall
January 10 & 24 July 24 (*4'h Tues. only due to addition of COW July 10)
February 14 & 28 August 28 (*4`h Tues.only due to addition of COW Aug 14)
March 13 & 27 September 11 & 25
April 10 & 24 October 9 & 23
May 8 & 22 November 13 & 27
June 26 (*4th Tues. only due to addition of COW June 12) December 11 & 19* (*3rd Wednesday, due to holiday)
Committee of the Whole Meetin 2nd Tues. of June, July, & Aug. - 7:00 pm at City Hall
June 12 July 10
August 14
Administration Committee 3rd Thursday- 6:00 pm at City Hall
January 19 $ (*cancelled replaced with COW July 10)
February 16 August 16, (*cancelled—replaced with COW Aug 14)
March 15 September 20
April 19 October 18
May 17 November 15
itine 24 (*cancelled-replaced with COW June 12) December 20
Economic Development Committee 1St Tuesday — 7:00 pm at City Hall
January 3 RAY4 (*cancelled—replaced with COW July 10)
February 7 (*cancelled—replaced with COW Aug 14)
March 6 September 4
April 3 October 2
May 1 November 6
june 5• (*cancelled—replaced with COW June 12) December 4
Pagel of 3
Public Safety Committee 1st Thursday — 6:30 pm at City Hall
January 5 5 (*cancelled-replaced with COW July 10)
February 2 sl-2 (*cancelled-replaced with COW Aug 14)
March 1 September 6
April 5 October 4
May 3 November 1
june 7 (*cancelled-replaced with COW June 12) December 6
Public Works Committee 3rd Tuesday — 6:00 pm at City Hall
January 17 (*cancelled-replaced with COW July 10)
February 21 August 21 (*cancelled-replaced with COW Aug 14)
March 20 September 18
April 17 October 16
May 15 November 20
itifte 1-9 (*cancelled-replaced with COW June 12) December 18
Cultural Commission 3rd Wednesday - 5:30 pm at City Hall
January 18 July 18
February 15 August 15
March 21 September 19
April 18 October 17
May 16 November 21
June 20 December 19
Fire and Police Commission Quarterly, 4 t Wednesday - 6:30 pm at Police Dept.
January 25 July 25
April 25 October 24
Library Board Meeting 2nd Monday - 7:00 pm at Library
January 9 July 9
February 13 August 13
March 12 September 10
April 9 October 8
May 14 November 5 (1st Monday, due to Veterans Day holiday)
June 11 December 10 J1
Page 2 of 3
Park Board Meeting 2"d & 4th Thursday - 7:00 pm at City Hall
January 12 (*no meeting on the 26 July 12 & 26
February 9 & 23 August 9 & 23
March 8 & 22 September 13 & 27
April 12 & 26 October 11 & 25
May 10 & 24 November 1 & 15 (*due to holidays)
June 14 & 28 December 13 (*no meeting on the 27th)
Plan Commission Meeting 2"d Wednesday - 7:00 pm at City Hall
January 11 July 11
February 8 August 8
March 14 September 12
April 11 October 10
May 9 November 14
June 13 December 12
Police Pension Board Quarterly, 2nd Tuesday - 5:00 p.m. at Police Dept.
February 14 August 14
May 8 November 13
Zoning Board of Appeals 1St Wednesday - 7:00 pm at City Hall
January 4 Jul 5 (*Thursday, due to holiday)
February 1 August 1
March 7 September 5
April 4 October 3
May 2 November 7
June 6 December 5
Zoning Commission 4th Wednesday - 7:00 pm at City Hall
January 25 July 25
February 22 August 22
March 28 September 26
April 25 October 24
May 23 November 28
June 27 December 26
Page 3 of 3
Reviewed By: Agenda Item Number
wwvua Parks ❑
ARecreation ❑
PARrC&?MERF+TION Director ❑
City Administrator E-1 Tracking Number
augi Legal ❑
Human Resources ❑6aWXM, ,01 Police ❑
Park Board Agenda Item Tracking Document
Title: Waiver of Fees
Agenda Date: August 9, 2012
Synopsis: A request for a waiver of fees is attached.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approve or deny waiver of fees.
Submitted by: Laura Schraw Parks & Recreation
Name Department
Agenda Item Notes:
STANDARD APPLICATION FOR PART(AND PARK AMEN 171Y RESERVATION
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Reservation requests shag be approved beginning on the following dates:
Spring Season(March-May) February 25
Sumpter Season(June-August) Ape is
Fall Season(September-November) July is
Please indhate type of Group requesting use by ckcft the appropriate category:
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least Eft)united City of Yorkville
residents.
Catego C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profrt organizations which are located outside the United City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification(Category B).
Category F Business or corporatiow which are located outside of the United City of Yorkville boundaries-
Group or individuai Name:C-)Q1 O�
Contact Person: �
Address:\QA f-. JrIDO\!�cyLi� ` - 10
Phone [oi�, , r L `,
arne w � " Wont Phone: Eresai[: d�rrD►�[1SL �G�k.C1
LOCATION REQUESTED rC�rC�- � si� ��C _
DATE(s)/-nME(s)KEQUE5TED: I
Qa uoh�
PURPOSE'�Da�..t'C12�t [Z{1�`,V['
L
Sp--4A Use requests(concessions,water,electrical,outer)._
&4_,ted attendance or visitors to your event\W dC NP- (Phase note:Public Safety may require additional Police present
pending the type of event and attendance.This may result in an additional fee assessed to the group for this service). 1 `#*j -w 1P
oC�D
Will you be selling any products,fond,or miscellaneous iterr:sces( lease exptain).V4tD`iS No
',�,cjAq 50?o 04 C06e- dS'�-\b u.CD-'CD. RGr
Security deposits will be forfeited if the park,shelter or gazebo Is not restored to the original state,all litter removed,OR If damage
occurs as a result of misuse or abuse to the United Qty of Yorkville Park and Recreation egUIPment or property.Please dispose of all
trash and recyclables In the proper containers.
inspections will be completed fallowing your event by a United City of Yorkville Paris and Recreation Department Staff.Indhrlduals
may be assessed additional charges for extending times past the Scheduled reservation.I have read and agree to Wow and ablde
to the roles and regulations set troth by the United City of Yorkville.
Signed Date: l- `)-\12)-
In order complete the request,the followurgdocutnents must be forimarded to the Recreation Department:
(Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of
liability,and Waiver of subrogation.
OFFICIAL USE
Addition information requested
Reservation Amount Deposit amount($1001
Hate of Request Date Received
Staff initials Approved J Denied
Re6md Requested Location Assigned
C ssion Stand,Merchant license Applications Needed:Yes I No Health Department Permit Needed:Yes J No
9-A&Ok bt � 35.00,0 14
�D b x � 17
Reviewed By: Agenda Item Number
wwvua Parks ❑
ARecreation ❑
PARrC&?MERF+TION Director ❑
City Administrator El Tracking Number
augi Legal ❑
Human Resources ❑6aWXM, ,M, Police ❑
Park Board Agenda Item Tracking Document
Title: Field Use Agreement Discussion
Agenda Date: August 9, 2012
Synopsis: Discussion on standards for field use agreements for 2013.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Provide staff with direction.
Submitted by: Laura Schraw Parks & Recreation
Name Department
Agenda Item Notes:
It was requested by President Koch that we place this on the agenda to openly discuss if there
should be different standards as to whom receives a special field use agreement with the
Parks and Recreation Department. This can be based on the number of games played, in-district
participants, non-profit or for profit, etc. The agreements from last year are attached for
reference.
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
This agreement is made and entered into this day of 2012, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE
YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the
"Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2012 and ending
October 15, 2012. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. YYBSA registration records for leagues played in the spring/summer 2011 shall be used
to determine the amount of fields available to the Association in spring/summer 2012,
as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
c. Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields
and a portable restroom.
d. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$5 per in-house game,$19 per travel game, $5 per in-house
practice, and $10 per travel practice shall be paid by YYBSA to the city according to the
following payment schedule: 50%by April 30, 50%by July 15.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the
Association to the city according to the following payment schedule: 50% by March 1, 50%by
May 1, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
1
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
The fee for field usage will be waived for YYBSA's Year End Celebration. The Year End
Celebration details will be worked out between the Association and the Parks & Recreation
Department thirty days in advance of the event.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by YYBSA
under the terms of this agreement,while YYBSA activities are taking place on said field. Said
advertisement may be attached to the backstop or mounted in open areas, but may not be
attached to the outfield fences. All advertisements allowed under this section must also comply
with the Parks and Recreation Department's "Sponsorship Terms and Policies".
Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations,bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
2
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement (or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
3
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense,but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE TRAVEL SPORTS
This agreement is made and entered into this day of 2012, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and YORKVILLE
TRAVEL SPORTS, an Illinois not-for-profit corporation(the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2012 and ending
October 15, 2012. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Association registration records for leagues played in the spring/summer 2011 shall be
used to determine the amount of fields available to the Association in spring/summer
2011, as dictated by the Athletic Field Rental Policy.
i. Selection of fields by the Association for the travel league shall be in the manner
as prescribed by the Athletic Field Policy and any other method as determined
by the Director of Parks and Recreation.
b. Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields
and a portable restroom.
c. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be
paid by the Association to the city according to the following payment schedule: 50%by April
30, and 50%by July 15, 2012.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the
Association to the city according to the following payment schedule: 50% by April 1, 50%by
July 15, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
1
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by the
Association under the terms of this agreement, while the Association's activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations, bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
2
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement(or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
3
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense,but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
THE UNITED CITY OF YORKVILLE
4
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE TRAVEL SPORTS
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE SPARKS
This agreement is made and entered into this day of 2012, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE
SPARKS, an Illinois not-for-profit corporation(the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2012 and ending
October 15, 2012. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Yorkville Sparks registration records for leagues played in the spring/summer 2011
shall be used to determine the amount of fields available to the Association in
spring/summer 2012, as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
c. Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields
and a portable restroom.
d. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be
paid by Yorkville Sparks to the city according to the following payment schedule: 50%by
April 30, 50%by July 15.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the
Association to the city according to the following payment schedule: 50% by March 1, 50%by
May 1, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
1
The fee for field usage will be waived for Yorkville Sparks Year End Celebration. The Year
End Celebration details will be worked out between the Association and the Parks &
Recreation Department thirty days in advance of the event.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by
Yorkville Sparks under the terms of this agreement, while Yorkville Sparks activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors,products-completed operations, bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
2
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement (or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
3
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense, but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor,United City of Yorkville
By:
Park and Recreation Board
YORKVILLE SPARKS
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE REDS
This agreement is made and entered into this day of 2012, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation(the "city"), and the YORKVILLE
REDS, an Illinois not-for-profit corporation (the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
I. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2011 and ending
October 15, 2011. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Association registration records for leagues to be played in the spring/summer 2012
shall be used to determine the amount of fields available to the Association, as dictated
by the Athletic Field Rental Policy.
i. Selection of fields by the Reds for the travel league shall be in the manner as
prescribed by the Athletic Field Policy and any other method as determined by
the Director of Parks and Recreation.
b. Notification of Fall Ball must be given to the City by August 15, 2012 to reserve fields
and a portable restroom.
c. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be
paid by the Association to the city according to the following payment schedule: 50%by
March 1, 50%by May 1, 2012.
A fee of$3.70 per game for the rental of the portable restrooms shall be paid by the
Association to the city according to the following payment schedule: 50% by March 1, 50%by
May 1, 2012.
Fees for 2012 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2012. The fees exclude tournaments which have a
separate fee structure.
1
Tournament schedule dates must be submitted to the Recreation Department by September 30,
2012 to guarantee set dates. Fee structure and tournament cancellations will be governed by
the Athletic Field Reservation Policy.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2012 of its intent to charge field rental fees for the 2013 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields, park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by the
Association under the terms of this agreement, while the Association's activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations, bodily and personal injury, property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
2
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement (or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
3
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense, but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor,United City of Yorkville
By:
Park and Recreation Board
Yorkville Reds
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
WW
Memorandum
1P JWJ I
To: Yorkville Park Board
paRKC&REC"AmON From: Laura Schraw, Interim Director of Parks &Recreation
CC:
Date: July 25, 2012
m4D. , Subject: Director's Report
• Alternative Parkway Tree Program creation and memo to City Council
• Lightning detector memo for City Council and Park Board
• Land cash memo for City Council and Park Board
• OSLAD application for Riverfront Park
• Meeting with Raintree HOA on ponds
• Boy Scout project for Riverfront Park—bioswale and plantings around(future)
new parking lot
• Helped at Ribs on the River event
• Various meetings with IDNR—on chute,park, grant application
• Recreation memo for City Council meeting
• Helped at Music Under the Stars
YORKVilJLIE
202 East Countryside Prkwy. Yorkville, IL 60560
✓ (630) 553-2582 (630) 553-2644 fax
Mug '' &OWMDUMM Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us
PARKS& Ric RE.1TIont
Fitness& Recreation for Our Community
To: Laura Schraw, Interim Director Parks and Recreation Department
From: Tim Evans, Superintendent of Recreation
Re: July Monthly Report
Athletics— Jon
- Summer sports continued through the month of July. Camps held included Basketball, White Sox
Baseball, Volleyball and Soccer Camps. 115 Participants between all camps
- Fall Soccer and Flag Football sign-up was held in July. Currently there are 50 volunteer coaches and
247 Participants between both leagues. Season starts Aug. 61n
- Coed Softball League had 13 Teams participate in the summer season
- Men's Softball League- had 14 Teams participate in the summer season
- Fall softball sign-up was held in July. Coed has six teams confirmed. The Men's League has 12 teams.
Child Development—Shay
- The new iCAMP has been successful for its first year. So far,4 iCAMPS have ran this summer with a
total of 31 children participating. We have two more iCAMPS scheduled to finish out the summer.
- *Registration for the 2012-2013 Parker's Playtime Preschool school year has continued throughout
the summer.The Monday/Wednesday/Friday morning class is full with a total of 18 children. We
have been receiving several phone calls with parents interested in enrolling in our 3 Year Old
Preschool Program, so we hope to increase our numbers before the school year begins.
- *Tennis Camp,taught by Dan Litzhof, was a success this summer with a total of 39 players
participating in this new camp. We hope that we can continue a working relationship with the
Assistant High School Tennis Coach for future camps/classes.
- *Throughout the months of June and July 61 youth camps and classes ran (including athletic/sport
classes) with a total of 525 participants bringing in over$33,000 in revenue
"The achievements of an organization are the results of the combined effort of each individual."
REC Center—Ryan
- June/July Swim Lessons: Registration for morning and evening lessons during these 2 months
brought in a total of 124 children signing up for swim lessons. 12 of the 16 evening classes have run
and 16 of the 28 morning classes have run. These classes do not include private swim lesson
registrations for the summer.
- Summer Fitness/Wellness Classes: The second session of Fitness/Wellness classes began the
week of July 2nd. With the hot weather leading to a decrease in fitness and wellness class
attendance, Zumba and Piloxing classes have continued to bring in a large number of attendants and
class average for these two fitness classes is between 18-20, with Saturday Zumba class still staying
around the average of 30 attendees per class.
Special Events:
1.) June/July Events Held
- June Music/Wine Night Friday July 8
- Chamber River Night Friday July 22
- Ribs on the River July 24
2.) Summer Music Nights Schedule:
Fri.Aug. 10: Music/Wine Night-Town Square—6pm.There will also be a chili cook-off held by Yorkville
Knights of Columbus this night. Yorkville Big Band.
Thursday-Sun. Labor Day Weekend: Hometown Days Festival- Beecher Park
3.) Movie Nights:
Tues. Aug. 7th, part of National Night Out, Beecher Park
4.) 20th Annual Hometown Days Festival (Thursday Aug. 30—Sun. Sept. 2)
Headline Band Line-Up
Thursday Aug. 30: 7th Heaven
Friday Aug. 31: American English
Saturday Sept. 1: Mike&Joe
Sunday Sept. 2: Hi-Infidelity
"The achievements of an organization are the results of the combined effort of each individual."
Memorandum
�'� To: Park Board
From: Scott Sleezer Superintendent of Parks
PnRKs a R• rm� CC: Laura Schraw,Interim Director of Parks and Recreation
Date: July 26, 2012
D Subject: July 2012 Parks Report
10MIMYF �E3ut�tOlBdAtll9T
Athletic Field Division
• Staff prepared the Bridge ball field complex for one tournament in the month of July.
• Staff prepared baseball fields for play as needed. Staff does this by dragging the infield filling in holes and
trouble spots creating a level playing surface and lining the fields at Bridge Park.
• Layout and painted soccer fields at Bristol Bay 65 for the upcoming fall soccer program.
• Layout and painted soccer fields at Beecher Park for the upcoming fall school soccer program.
Playground Division
• Replace one of the music elements at Hiding Spot Park.
• Replaced the overhead climber at Beecher Park and Purcell Park.
• Staff inspected all twenty three playgrounds,visually checking equipment using a systematic approach
looking for missing or loose hardware.Accessing the equipment pulling and pushing on each apparatus to
check if it is secure and filled out inspection form for each site.
• Raked safety surfacing back under slide exits,swings,climbers,and transfer platforms to meet ADA,
CPSC,and ASTM guidelines in every playground.Raked area so it is uniform and smooth in appearance
and level with transition area.
Turf Division
• Staff maintained the turf at over forty City owned sites.This includes mowing,weeding,string trimming
and blowing clippings from all paved surfaces at each site.
• Staff spot sprayed vegetation control in and around plant beds.
• Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all
trash cans.
Equipment Maintenance
• Staff repaired the fuel pump on the Toro zero turn#3.
• Staff brought all of the Parks truck to the safety lane for the bi-annual vehicle inspection.
• Staff changed the oil in every Parks Department truck. This is done twice per year January and July.
Events
• Staff prepared Riverfront Park for Ribs on the River. Staff worked the event and cleaned up afterword.
• Music Under The Stars was held in Town Square Park Friday the 27th. Staff installed temporary fence
around the park to help keep children away from RT 47 and to define the area for the wine tasting.
• Staff prepared Town Square Park for the 4th of July festivities. Decorated the float for the parade.
Raintree B
• Framed and poured concrete curb for the parking lot.
• Hauled in the base stone and leveled it using a laser and rakes and shovels.
• Meet with ComEd about setting a transformer for the tennis court lights.
Department Assistance
• Assisted the Public Works Department with tree and brush removal after the storm on June 30th.