Loading...
Park Board Packet 2012 09-13-12 (cancelled) Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. September 13, 2012 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: August 9, 2012* August 28, 2012* Bills Review: Bill list* Park Board budget report-July 2011 Park Board budget report-July 2012 Old Business: Meeting Schedule* 2013 Baseball Agreements* REC Center Referendum New Business: Park District Discussion Movie Screen Sale* Election of Officers* Sheds at Ballfields* Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: Adjournment: Next meeting: September 27,2012 @ 5:30 pm *Items needing Board approval or recommendation Yorkville Park and Recreation Department City Hall 800 Game Farm Road August 9, 2012 at 6:00 p.m. Call to Order: Ken Koch called the meeting to order at 6:03 p.m. Roll Call: Ken Koch—yes; Deb Horaz—no; Kelly Sedgwick—no;Amy Cesich—yes; Dan Lane—yes; Seaver Tarulis—yes; Mark Dilday—no. Introduction of City Officials and Stuff: Laura Schraw—Director of Parks and Recreation Tim Evans— Superintendent of Recreation Scott Sleezer—Superintendent of Parks Other Guests: None. Public Comment: None. Presentations: None. Approval of Minutes: The minutes from the July 12, 2012 meeting were approved. Motion made by Dan Lane and seconded by Seaver Tarulis. The minutes from the July 24, 2012 meeting were approved. Motion made by Seaver Tarulis and seconded by Dan Lane. Bill Review: Dan had a few questions on bills related to Hometown Days. Ken asked about several different refunds. Tim stated the refunds were from a variety of programs. Dan asked about the Ribs on the River advertising costs. Tim stated it was for a radio station to advertise the event on the radio and they attended the event that night. Dan asked if that was a worthwhile cost. Laura stated that staffs opinion was they probably won't do that again next year. There was a discussion on how much the Ribs on the River made. Laura stated there is not a number as of yet. Tim said we will probably make somewhere between$500 and$1000. Tim said that sponsorship on the event lacked or more money would have been made. There was discussion among the board on how to improve the Ribs on the River event for next year. The board said there was a very positive feedback on the Ribs event and many would like it to become a yearly event. Motion was made to approve the bills list. Dan Lane made the motion and it was seconded by Amy Cesich. Bills list was approved. Budget Report—The board looked over the budget reports. Old Business: Meeting Schedule—Laura said she wanted to get the board's opinion on when to hold the park board meetings. Laura said in the summer there was only one full meeting held and one meeting for bills review. Laura asked the board if they want to continue this schedule or go back to a two meeting schedule. Laura said she feels that things are going fine with one meeting and it gives more time to get materials together. Ken stated if there is a need to make the bills meeting a full meeting that can be done or the board can call a special meeting. The board agreed to keep the schedule the same as it is now with one full meeting per month at 6:00 p.m. and a bills meeting once per month at 6:00 p.m. They are held on the second and fourth Thursday. New Business: Waiver of Fees Request—Laura said this waiver is being asked for by the Sense of Samadhi yoga studio to hold a special event at Riverfront Park. They want to have 50% of the proceeds to go to the Kendall County Food Pantry, so they don't want to pay the other part of the vendor fee. Ken asked their reasoning. Laura said because half the proceeds will go to the food pantry and the city would get the other half,but the organizer of the event would like to have the other half. Laura said they rented the park and paid the fees. Scott said the city has done this for organizations in the past like Junior Womens Club, but they gave the city several thousand dollars to build the park in Heartland Circle. When the city has reciprocal relationships we might do that,but if not, the city does not do that. The company wants the city to waive the vendor fees of$35.00 per vendor. Amy stated she feels they need to pay the fees, the 50% donations should be from what they sell. Amy said proceeds are what people make from what they sell. Laura said the company is collecting $70.00 per vendor and $35.00 will go to the food pantry and they want to keep the other$35.00 and not pay the city. Amy said she doesn't think they should make money off of the fees. Amy likes they are giving proceeds to the food pantry,but not in that way. Scott pointed out they paid the park rental fee. Amy said the money should come from the proceeds because they are taking from the city to give to the food pantry, which is not appropriate. What it comes down to is they are not giving money to the food pantry, we are because they are taking it from the city. The board agreed to deny the waiver of fees request by voice vote. Field Use Agreement Discussion—Ken stated he wanted to bring the current agreements to the board to look them over and make sure things are worded properly since there were some problems this year. Ken said this will help the staff add the appropriate things to solve the issues we had this year. Scott said the reason for the agreement is originally it was with YYBSA, which is basically an organization made up 100% of kids in Yorkville and the city has always given them priorities on the fields. Scott stated over time they started getting more travel teams within YYBSA and other travel teams popping up, so a few years ago the city worked with the Reds organization for travel ball, so the city made an agreement with them and other organizations split off of YYBSA. Scott said from a staff point of view, there are other groups like outside soccer leagues who pay the full freight and it is a lot more money than baseball to use our fields and less work. Scott said with some of the other groups there are such a small amount of games being played, there is not a point of having an agreement with us because the city is trying to focus on the masses. Scott said the city doesn't need to have an agreement with everyone. Scott said the budget is strained and the city could use the extra money to manage the fields. Scott said there are fees set up per game. Tim said the agreement itself is fine, the city has to decide who they want to offer it to and who gets the opportunity for these agreements. Tim said there needs to be a minimum number of games before you get an agreement. Tim said if it is only five or six games no agreement. Tim stated a minimum of 50 games to have an agreement. Tim said he thinks the city needs to do this because he feels there is going to be more break off teams that want to use the fields. Tim said YYBSA has what we call in house baseball, which means everyone plays no tryouts. Tim said travel teams are tryout teams and no guarantee for playing time. Tim said YYBSA has travel, but it is all Yorkville residents, so the city gives them a lower fee. Tim said that YYBSA wouldn't be able to exist with the normal fees. Tim said the travel teams can pay the freight. Ken said if YYBSA didn't offer these programs, the city would have to pick up and offer these programs, so that is why the city treats them so well. Tim said YYBSA and the Reds will be here in a few years, the other groups there are no guarantees. The board agreed when a team plays 50 or more games they will have an agreement. The board discussed how to word things in the agreement. Laura said she will come back with a new agreement and she stated some of these groups are going to be upset about it and she wanted to make sure the board is behind this decision. Scott said the city doesn't have the budget to do what is needed on all the fields. Scott said he doesn't feel the city is gouging anyone at all. Scott said this year there is a lot of grass that is not coming back at Bridge fields and it is going to have to be replaced. Scott said even at these rates, the city is still subsidizing them with our costs. Ken asked if we should add any thing into the agreement regarding the safety issue we ran into last year. Scott and Tim said no they don't think it will matter. Scott said this last time it was because of the dry weather. Scott said some of this is honestly preference and our fields were never dangerous. Scott said every coach out there will have an opinion on what they think, but they are not professionals. Ken said he doesn't want the staff to spend their time on addressing these issues. Scott said then put in the agreement to play at your own risk. The board finished up their discussion on what to include in the agreement and what dates should be in the agreement. Reports: Director—Ken asked about a meeting with Raintree HOA on ponds. Laura said they have a management group that wanted to meet and talk about their ponds. Laura said she has worked with the HOA for the past 6 years on the ponds, so they wanted to discuss where things should go on these ponds.Amy said there are city standards for how the ponds should look and Raintree has to adhere to the standards per basin. Amy said each year there should be a maintenance list, so Amy asked Laura to come out. Ken wanted to see if they were trying to get the city to take over and maintain the ponds. Laura stated no. Recreation—Tim said he could really use some help with Hometown Days. Parks— Scott said the city is working with an organization through Cross Lutheran called the big day of service. He said these are a group of kids coming in to help lay a parking lot for us and help revamp the landscaping by replacing some shrubs and doing some work for the library. Scott said the labor is completely free and they are supplying the mulch. Scott said there will be two full time staff to supervise the parking lot work. Laura has volunteered her time to oversee the landscaping. Scott said he will be involved from the other side, if this is successful, it will be done every year. Laura said if the city keeps the Rec Center, we have some ideas of some future projects. Scott asked if the park board wanted to do a competition for the Friday night beer tent with each side picking a charity to donate their money to. The board was in agreement that they would like to do it again. Additional Business: Dan asked about an issue with the police being at the Rec Center. Tim said they were meeting with them regarding national night out. Dan asked about how things are going on the Rec Center. Laura said there should be a few public hearings and then it will go onto the ballot then the council will vote whether or not it will be purchased. Laura said the city needs to come up with information to give out to the public with the facts on the Rec Center. Laura asked for the boards input on that. The board discussed getting the appropriate information out to the public before it goes on the ballot in November. Adiournment• There being no further business, a motion was made by Seaver Tarulis to adjourn the meeting and seconded by Amy Cesich. Meeting was adjourned at 7:28 p.m. Minutes Respectfully Submitted by: Lisa Godwin Yorkville Park and Recreation Department City Hall 800 Game Farm Road August 28, 2012 at 6:30 p.m. Call to Order: Ken Koch called the meeting to order at 6:30 p.m. Roll Call: Ken Koch—yes; Deb Horaz—yes; Kelly Sedgwick—no;Amy Cesich—yes; Dan Lane— yes; Seaver Tarulis—yes; Mark Dilday—no. Introduction of City Officials and Stuff: Laura Schraw—Director of Parks and Recreation Tim Evans— Superintendent of Recreation Diane Teeling—City Liaison to Park Board,Ward 4 Alderman Other Guests: None. Public Comment: None. Presentations: None. Approval of Minutes: None. Bill Review: Deb Horaz asked about the work done on the roof unit, Tim said we had a problem with the HVAC, Deb said someone complained about the heat in the Pizza place,but Tim said it has their own HVAC unit. Dan Lane had a question on the reimbursement for eyeglasses, Laura answered that the safety glasses are covered in their contract. Dan also asked about how many slow pitch softballs we got for that amount of money. Tim said the fees cover the balls, which only last one or two games. It covers about 350 balls. Deb asked about the attorney fees, we haven't gotten any contract to view since the last bills. Horaz said that we still need to see it if we're voting on something. Laura commented that she doesn't know where the discussions are. The bill is from at least 2 months ago, when the discussions were full steam.A lot of the bill was for the REC Center. Small bills will come from things like the baseball agreement discussion. Staff sees the hours and the bill, but doesn't code it. Deb asked when we'd see the other lease agreements. Laura doesn't think we'll look at those until we determine if we're staying at the REC Center or we might need those buildings. Dan asked where we were with the REC Center. Laura said that the City Council will not make a decision until they ask the public since they officially asked the public. If a grassroots committee pulls data and calls certain areas and targets certain areas, it cannot be Park Board members, we are putting it on the water bills, putting the information on the website. Ken said that people want the numbers— purchase price and interest rate. Laura said to forward questions you are getting to Bart, such as if they want the exact numbers. Diane commented that it is non-binding. Tim said people need to understand that the membership is paying for the payments. Ken asked if there will be anything at Hometown Days. Deb said we need a kiosk at the REC Center. Laura spoke about the information we're distributing. Laura asked that the discussion be continued at the next Park Board meeting. Deb Horaz made a motion to approve, Seaver Tarulis second.Approved by voice vote. Old Business: None. New Business: None. Reports: None. Additional Business: Park Board decided to donate their tips to the Food Pantry from the beer tent on Friday at Hometown Days. Deb said thanks to Ken for being on the Park Board for the last 12 years. Adiournment• There being no further business, a motion was made by Deb Horaz to adjourn the meeting and seconded by Dan Lane. Meeting was adjourned at 6:49 p.m. Minutes Respectfully Submitted by: Laura Schraw Ln Ln C, m Ln Ln N N ill ' N N 1 l 1 1 1 1 E F o Q ' >n en 1 1 m m 1 Ln Lrl w I I I F r II ' N N N N , , , , , ' N A ' Q H I u1 + # w ' Q7zF I-1 z w F4� Ezp F o Ln Es o E o O W F Q ] LnUUu m H Y O ' r # # O U U I # + Q U I W Er Iz-[ {xj 0 1 1 W Erl Ell 7 N > \ Y R V R: W O U) rn , DF O w w £ 5+ W 1 O E- U E� F 5C r U W A W E u 44 [� U SG 'x I � FL w U O r CL F W H I A H z U GF V H , ul H Cq r W W r A ' U OU N I °L� I W , N en E o o Q H , 1 U) I F W , W T-4 H W I W V > < i o 2 A I :,D v\1 1 1 1 N U W U H W I }I y>x z zal H HzI 1 a O o x E.1 a O r x 0 0 , w N N Hto z z \ N N dP l0 134 1 O rn m L O r-I 7k I rl ❑ I to w Cd C] N E-, D4 U I r, Co C3 w 0 .o I O N O m I w I e17 r m U' I m 1 d I n+ I I I 1 r i i F y 1 CD m O O o O O �o�D I N N C� O m m I a a W I u 1 tff F I a m m H I it N N !I O CO N m O I w a a °� �u m I o �t •• oa a •. oa I a i o f .7 o o F .a o F. .7 o 0 z H O a I 7 s I o OF s N O O z F W O rt 0 I s 0 cEF F vF F F I w F I O �n O .n £ O �n p z 1 In U o U F W H i O w F W F A I TH x moH 'nU LnUU Lrl O I r 0 U I� CID x °1 H x Q' U 1 ] W y r 0 U r + 0 U r 0 U U rn x m o Z x m ] 47 I ] z W 1 ] w Q i r U r co U r- H U r z U z U I W I a I aN Z6 m a W Q F W z N ?+ V] O+ 1 E O 1 W C7 i W U F Q w r 2 U cL •• s � W A r x F I m O N m u w ❑ x I a W w � u U of F w H I z �4 Q a: F z w H 7 o a s N L4 E-� Ix O H (4 W V 1 w H I--1 •-a w H �r 43 i p n C4 U3 ai aj ❑ i OUOU L7 m � £ I al VQ N .a fF-1 O I.5 00 0 O O0 p z H U I C7 r � I N w A a f 1 Ny T. N N z N v F a \ a 0 1-+ le7 1 rT O N �' V' O F N ry ry O N O N H n U \ W Q i H m H Q o W O ..a o W O ^= O 0 z a a R w I o w C4 � a ° O m I H U E O A 7 I U 2' N O m U U m Ix d a � r 1 0 r N N o ac i z w 0 O Q o° n w IS x 0 o o N m o A H M A S, o Z 2 N ID a A Cn m H \ •• N ] I a m O n' x- — O co Ln [- C, C9 rm U U oLn � Lr)m � I 0 xk I a A I u'i , 16 r m • H SG I .� ,� LR cn W W U I rn rn F m rn m C7 W I o 0 0 C) CD N N O F R. U I N N N N I � O O O O h N W , m G I I I I I I I H I O O O O O O O O O O P O 1 o Co O O O Q g I h h qLn. N N N N c6 to W I o O r r %D [*1 In H I I I c I I ry %Z N N Q Q + d 1 •i1 .. [I Y .. tin # on f I l a a I a •• ..c3 c3 a FO 0zo Q ozF .7 cD oz F+ .] ac I a F F v W O 4 1 w O , W O rx 1 ,n E }" F v' EI- F ion F iD2;' F H F 1 w O S O W O m E O Lo 4n O z � O W F , O W I mU x oouN x 000N Ln UU uiUU O I h O U m u rn M at M SC V I i , W I > W m * O U r # O r + O U U I I "Z x O Z �'. O •S W I t > , + � w d i h H (7 ar H U G? Y U r M ¢ H I w 1 � I H a Oa x .7 m 0 3 m z w , to a W I s n a i z U `n P4 W au a O W i W Q a F r w , H H I m A Gd }+ td d M V W ❑ F h a z w DU Z NW wz -4 w z .b y. F' O w o te] F �f: z to z, N LW!] N U ° a U H I W F a W 3 Q U ' w U 'L O F 'ea UN Nh+ 0 C7 A N N ( O R ri N 'i N H I d O Z o O d O O 0 0 I M I O N U3 . N O N N N O F N b m 9 d I i O N O \ \ Z p I co Co 4ti Z m O O O 1 w I M H U} 1 Z Vj W N I it w I A X a U a I > Z W 1 a O CR I W a > W z i o �, o z x F W w w 3 I 0 2: f x m w rn C; x � .� N }. N z •� W o O a c o w 2 W a M a i z N Q o m X x a 'D d m W o d r O co m p V1 r- F. i d o Gk [- [.. N N W O in Cl f"i O :m o A I n y k m H [e7 W U 1 9 '� - Fi, C7 W 1 0 o c m m U N N �y o N r C) 0o r 1 4 I C-. I II I I I f f � F I o 0 E i r r o N p ° o I ° O O a• a• m m I D 4p I �n �n N N a• P v' v� v .-I H W I H I I I I I p � �D n . n In + Ln + n + a I I a a I a .a ° FPF H •• 0 •. oF � oF4 •• W ° W � z W oI ozF a � I W O ��i rt O 0 w 0 F O Lr) � F km F F H I I O W F+ O I O W F i O w F I 0 I p U N Ln U o U U 11n U u �n 0 U X11 O V F` r + O U n + p N + O U W + I + W I + ? W I + U I p N :z rn m 2 w I U W J I 14 d ^ F a a 2 a w o ff }+ v1 m W O [Uil o I m W W a 4 •• I a a U2 Z Cp.7 H U i 0.l m m U w Cl I O O 0 O a F Z E z ❑ U X z I O N W N W N W O W tJ O I V N F W H I F O W o w p W Z En cn N a N N� N z U) V] a i an d F a F 5 F a F w ❑ mwusm ,npq � as U I d. 7, 5 F., O E 'J N ?1-' O O q Z::) W n LD W W O Q x Z IL m � a � PG as Cu COa I W r-I N H N M Cv H N r-I N M O P O O n 0 0 0 p p O Or I I I N N N N ° n P H CS I OD a% rn m m I O I W O P z O P I U) a U N ul U a r x Z H w , W a o rn I W z i 5 0 N Hzl w a ti C) 3 I 1 O I 3 : U) p O o ° w ° to M p N z I I n 0 W to o O I x 0 rt W rl ❑ ;n rn 'N-I IIi In z. I z N d,' p W o N Ln .y 14 La a% 0 \ N 7 I Tu w < O W. Ln M r r d x o F 3 ol M I O •-I •• a M Q Lrl Q p ID � I � p � w w H ca I m '-' '� •-I F $ C7 W I O q O ° < I-1 W. x I N N N N b CD 0 >n O I p 0 N O I �f] In o W I ° -w � O C7 M r' � I W I I I I I I F I o 0 0 o cn U) o o h o s- I a o O I to i1'7 In Ln ° O O n m 7- .•l E v d F I rn rn T M1 N.ri P H I I I 0 ° D N N o I 4• Ir ° Ir 0 I .] o° zF a oz [�-� .7 c;) ..a azi�-I ...7 onF W O w o o O en r F c g OF H l0 10 °F F . Ow H O W F I W 'now Orin .Zz- I 0 V H o U U cA U to u u An O U O I I, x C% H x ON H x m H x f 0 u r a u r- 0 u T- o u p1°m o u > w I U I a 2 S rn + Z S rn 2 X * > m W FL i h H (J h H U l� Ni CJ H u O H I W � l Is. l7 I U W O w E23 m �"• w H H 7. d .3 t-• x F I W U 4 p �O a U U w £ r s 2 N w au x z 'I `, � £ H az u o w za F w Q W ° W Lu Z Xj UOIa U w R I in m U I o £ � S a W .7 to I L7 +-e (7 H F .J L1} 0 Z O Z 5 ?+ w ID t7 H m .] I £ I W I .-e N r-I N .-I .--I N •--I N r 0 0 o P O o 0 0 P H I I I N N N N w N o H m o 4 F I o ty N > N w (o x \ N ❑ I 61 w 01 a o .1 ° o � o a eo 0 0 I W N a � W H a a 1 ti a i m z R H W I W W • d O c cu > a i < F+ C7 ry y Q M z A 3 i - O I 3 u I P A N 1 a a v. o ❑ O (Y, I a N Q N W O N z O O I W r-I w rl w Ln S Id N o O I 2 .7 H f.7 N N >+ .7 co ti � � W i O m o ° z rn o m cn F a co In h n, •] h E P f K 4 el o r m G5 I lo ° lD r-I • H x I r-I m h h P c3 F £ i7 W i N � o 1 ° o ° P F D U 04 N N � I a' O I � O C Ln W N a% Ch N to �S 1 G V V O, O+ ti M u'S en m co M In In .[•I 4 O LD 'D n M li M .a m W I N N tD to m cn� F ID ID t+ I I 1V G O O Q p O O Ln C N N J' a% ID ID \D ID * Q Ln o � c � oF � oFQ oel o I .7 of csF ozF ozF oE+ o f oZ [�-� .7 of .7 O p I W p 1 w O 1 0 I O r qc w .D F L N N F Ln �. F � F F Ln E F a O "n tom+ , E O .n d N I I W W I O w O W 1 W z I oU oU c� UU oUU oU O U cL) u F oV H rn H D1 !-i rn H rn H rn M Ql H a\ Fi x O 0 ? r n0 r + 0 r { O [- O n0 rv * O U o0 U U 1 Z 6t 7 I * > I 7 I > I ✓1 1 + 7 W 1 7 W Z m z a1 z a� z rn z ON Z m o z I I I w I F W a N I cn w A 7 a• cn m I ,� ,., � w 0 1 a a W U 0 a w o w I cn a z a � a .H1 w r� O o W o w x M U F 0 z V w Q X a F F A x 1 w w OF ?- A N [F,7 A VWi >. d w w w T En In z U a. 1 F .7 2 ✓7 F4 a H a 1 a a x � x w N I-a H >J I Q F H [-. H tw-I x W I w W C.. N a4 0 .'�- Vl F-. In I N £ I y W a I .--I .--[ .-I N r-I N N w .-1 F 1 o c a o o Q o G o o z o I-I 1 F I � I w W N N N N N N N N r W I F-I ry ry C? a to LO SO a 1 x \ \ a N 12-I C] i p o 0 0 0 co co clD 0 to E 0 o O W I I U a I W y F w U [K I L] w 1 x w z w 3 z m I z D I 14 � r r z I E a I 3 3 � w C; a i z a O I r.>:. O w Ln o 04 m 'f1 Z I z N N r7 kO N A ry (a7 W I w v aT ID O xn n r 1--I \ •• N > Co co k„" co w o r G I o n I O} fR I d .--� •• 4U Q I r N R1 w W U I m C. '% N C, n F-I lX x 1 d d a F Cu U 1 N N � � o , r•� O 7 C; r a ° I r-I H � I � I I I I I N t g I P O M r c O O 0 0 LO L!1 H M O 4 0 •T Q' p 0 p P F I .-•s .-I ,� ,y H I I , I I I O O O v N r p Lr1 tD q• �n o F 4 0 0 4 o a : a N CD z a ooF a pH o'n f F w F O a oCN f O N O O I F 'D O OF Ac u) 0 W u- 0 u U I 'o o U [O.-] F O W F+ O I m y Q' r- 0 SC Qi H SC O H x O M U I O + j W r > p W r W co O U c 0 U U o Z x rn rn 2 a, y > w I > W 06 H U m H (J I I � I � I > W ti M m r.,• r g < o W w F x F I-I U U F W O U w d I g F ` ❑ a z a O W U � F z p F a 43 14 s F I Ncn OH C�7 F O F w U I 0 w a a U V) H a V W a s a s a awc w W �r I M N ,y N ti W.1 a .--� F I q O H I ° p ° F o 0 I O N O .N. W L4 c r w O - ` o z o a co z m - o FW-9 o a p g o a 0 I u u G. W I W O O U z I 2 ,� U a; ry W I U LJ I z } > g 1 >• x a C I N W Ed .4 z cx z ,o C4 N 1 ,y � I I O I ry I I O o Q fL I I � H i Ln rN O N O O w O r ra -� r o VI q• w cv Q b o tG \ •• N , z o W co a w m w Ln o N en r m O o o Ln f T M I O `r' H SL n r n w I+ gC4 W I o 0o rn rn N N 0 0 A F W U I N N N ` 1 O 0 0 I b O G yr o t7 1 p 4 I d I rn 1 I + N I o I IO In b 0 O O 4 O O O r"w I b 4 0 4 P I r [ E I lL tD N en O O F I O P H I m IT E I p N d O 4 O u1 I k # C m I [f] Ir'l I I I o N a 94 ! a l a f a Q a pF F a, Q 4 W O Q oZF oZF a F }-I v E N H 9 E OF H c F M � nW a nW Q OE a IOry o f.nE o P U V ,n O W F 1 O W F 1 0 t+l F M x n H 131 U U © U U O u U p ^ * O U r 0 U r ,� H SC rn H b U I > W 5 W 1 * O U n + O U co • Q U U m 8 m 2 7 W + ' W I . 7 W 4 ry U i� H U n H CJ n H U 0 H V I I W I Ix •-7 I O Q 3 N W ry H I Q 7 W F+ x a LC W f ,^WZ H .7 W ao v I m II L4 N 0 W W o W iZ W W >" W I a •-3 � O C4 O co w Ti E J-4 a >- u W a 1 o E F I 2 Z W U O I N (a] N W F W H I IJ .4 E r-I E o 5 H x F I W O W b W N O Z U LL I N N N rn H I V a % d. U N O A: V 11 Q W P 0 m O E n E W f •+1 1 2 W W IC a 4 a O N W is I .-I ry N 4 0 O 0 0 b 0 `L O O I H I ry N N u] N U I " W H 0 CD H W 1 V• .••f E CD .y 2 0 I U co O m u 11 F 11 H If Fes-[ N Q O O O N 0 U) F I V a I W H W I CI yl a W a O N E I N e W x W rzi z i pW, H y N I � I O Q I p i p y a F- cD r z a o O o r- N.. N W N O o 4 al ! Z OD H N O H '•'I V r'3 N 01 I!T � Gq N W W SG I In H [il i W p O N W o r3 4 �n r, > i ° a o vai n N o u-r 2 I m c; I O n r- O I N x r, m w co F E C7 W I o L7 F W V I %C O I I � a I � � W I [7 I � I G I I I I I r r F ! om m v d r n 0 C mm to %D %b 'D rnm ! `n •"� �n o o r- n � ! In I to D• 61 a d I N a• tg w O O O a t•l m 0 0 N N N N w I N N h I � I I I I I I r m I � a - a o O � D W * + 'r * do ID do �D 16 ul + + .. * I .. :n .. to Lr) d) I a a , a a a , a C a QooHF � •• oFQ •• o � o � of., o ..* aQ o � o W Fp C Z F .7 O F o f O F o a F+ o ff O O p �o to E H F n• � F 'D w F w � X0 1-* m 4 w F F ! 3 Q u7 !n Ln �1 O O w H O W H 1 W I W 1 W 1 w w W z ! � � U U U x oo U H d U o U a U o U O U o U O I r r~ * * x cn " 0, o, H Qt 0 6- H r- Fi U I + + 0 U rp * O U n r 0 n 0 n 0 r p r p U I C, rn W * W 1 C I r n „zy x ° z �"• m Z m Z m z rn z m z m z, I I � a N r N c7 n. £ C4 1 O F W p w w m O H z-• 0 Eli a p w W O p N O U a w a a U x F x F m r z a V � l U W !z� a H W x O N O vl Q V Y. z l mN N0 W U O 1 N o ff a OG x m {L in N Z z a a z u LL w < H .] m U. w u LO < 0w oa a a w N zxaa: F, It }r a a W W rf7 w 1 � a " a H a 1 m C L+ H z o a � H p �„ w ! H I � U] a l rl N c+5 v .-I N F .� r-I .--! r•I .•1 .--� F v d o 0 0 U l 0 0 d d q O O O d H l H O (y N N .Ni O F I w o F > 4 ! z G s N z n ! w O rn a [r- r`- r r- r t- O d 2 O O O O O O f L^ p O Ix U 4 w tz N a U a I a x !z-+ i a I � a o I a I F N LL W.o W I r ~ 'd Ln cn o 3 rn Z to m O kC N n W O x .-I N m a% r-c M M rn m a O •• N a a ' � "� Yi d o O o O o Ln r F 6 If1 m M I a I Q' Ln O I uJ pp co •• H SG I N r3 m FEt7 w o p o a F n. U N N N O m I , (N m I N er7 t7 I � I � � I N I I I I I I � C+ O O m p I a c s i rn $ I r'I r•l rn rn W � H � I i I „ O O O I o ff o ff 7 z O I I 2 1 o U Q U F I I I W i w I � � I x PL r'1 I CG W •� I O F+ O r � � O I ' O W a I � w I H x H I a L) U 4 rs7 A V x 2 i N H W U Cr I (x w F W N I M a a I W V I W I H H O I p O I F, I 43 yc I N N .r F I LL' 0 0 (L I P N N w W I r.' to [Y F I N N < 1 4 z n I G r r M I O 6 I z W I J W I .a U 7. I to H [.7 I > 0m1 x 7 x I % 2 O i � I O I • I Q o C D Z c m o A I x In Co Nrnurl z I [� o 0 H 111 r1 w •• N I �+ O o o If] m m CI I m to W U I m AHG � I O O1 LO O Lr) O CD Ln LO O O m L() m Co a') rn as LO V) r cD ca (Q 00 (0 (D CO N o N 6 Y'; O O 07 O CM d' Cl) M LO (0 r r-� 'N 04 CN LLB Nr � O � ({} N ti � 6F)- to N N N N — � b cr) ( 5N? 6g 609, r N N N N N N N N N N N N r r r r r r r r r r W Q O 0 0 0 0 0 0 0 0 0 N N N N N 21 N N N N N N 0) a) C) d1 0) O °O y a c� y Q V- O X Z w � y m 0 z Z W y T o 0 o a CL i W w 0 w z Q w 1 Q m = Ucx � YU � . y .1 U wQ Qu; cnU p ■, am LIJ -C LL CL I w ¢ w m N Q wwwwww r1 Z y L z z z z z z w w w ~ W U 55ww � � zzz o w 0 0 D D 0 0 0 lit Z Z Z Z Z Z w » U) Z J F- Z Z Z Z Z J O 0 Z Z w w w } J L m m > > ❑ ❑ J J J (4 CIO 1 w C' w Of w w w w ()� w w w w w w w w w LIJ mmmmcommmm rl w J < v X22222222 w w w w w w w w w ¢ � m m m m m d a m a m m 41 cwncwwwwww ocwn 4 � 3 UNITED CITY OF YORKVILLE PARKS&RECREATION BUDGET REPORT FOR THE PERIOD ENDING JULY 31,2011 ACTUALS BY MONTH(Cash Basis) ear-hr atc ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 Totals BUDGET %of Budget PARK&RECREATION REVENUES 79-000-41-00-4182 MISC INTERGOVERNMENTAL - - - 0.00% 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 1,340 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 9,610 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 59,905 - 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 32,449 180,000 18.03% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 34,245 30,000 114.15% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 8,260 135,000 6.12% 79-000-45-00-4500 INVESTMENT EARNINGS 14 16 11 41 300 13.56% 79-00046-00-4680 REIMB-LIABILITY INSURANCE - - - - - 0.00% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 2,986 - 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 40,594 86,000 47.20% 79-000-48-00-4825 FACILITY AND PARK RENTALS 14,374 6,681 (215) 20,840 - 0.00% 79-00048-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 690 11,200 6.16% 79-000-48-00-4850 IMISCELLANEOUS INCOME 18 486 1,375 1,879 500 375.80% 79-000-49-00-4901 ITRANSFER FROM GENERAL 61,059 61,059 61,059 183,178 732,710 25.00% TOTAL REVENUES:PARK&RECREATION 186,617 105,814 103 585 396,016 1175 710 33.68% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 83,677 370,000 22.62% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 9,770 17,000 57.47% 79-790-50-00-5020 OVERTIME - - - - 3,000 0.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 7,958 37,730 21.09% 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 6,954 30,000 23.18% 79-790-52-00-5216 GROUP HEALTH INSURANCE - - - - - 0.00% 79-790-52-00-5625 REIMBURSABLE REPAIRS - - - 0.00% 79-790-54-00-5412 TRAINING&CONFERENCES 100 100 2,600 3.85% 79-790-54-00-5415 TRAVEL&LODGING - - - 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS 323 251 575 3,780 15.20% 79-790-54-00-5462 PROFESSIONAL SERVICES - 49 49 4,500 1.09% 79-790-54-00-5466 LEGAL SERVICES - - 555 555 4,000 13.88% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 381 2,500 15.25% 79-790-56-00-5460 DUES AND SUBSCRIPTIONS - - - - - 0.00% 79-790-56-00-5600 WEARING APPAREL 336 317 653 4,100 15.92% 79-790-56-00-5610 OFFICE SUPPLIES 47 - 47 300 15.64% 79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 4,021 22,500 17.87% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 10 2,250 0.44% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 17,639 48,000 36.75% TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 132,388 553,510 23.92% Page 1 ACTUALS BY MONTH(Cash Basis) ear-to- ale ANNUAL IACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 I'otal.s BUDGET %of Budget RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 45,301 190,000 23.84% 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 3,816 25,000 15.27% 79-795-50-00-5020 OVERTIME - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 8,448 12,500 67.58% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 4,980 25,000 19.92% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 5,492 25,000 21.97% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 5,419 22,000 24.63% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 5,120 20,000 25.60% 79-795-52-00-5216 GROUP HEALTH INSURANCE - - - - - 0.00% 79-795-54-00-5412 TRAINING&CONFERENCES 2,000 0.00% 79-795-54-00-5415 TRAVEL&LODGING 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - - 27,000 0.00% 79-795-54-00-5440 TELECOMMUNICATIONS 253 251 504 4,300 11.73% 79-795-54-00-5447 SCHOLARSHIPS - - - 1,000 0.00% 79-795-54-00-5452 POSTAGE&SHIPPING - - 177 177 8,000 2.21% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 26,001 47,000 55.32% 79-795-54-00-5480 UTILITIES - 1,811 1,014 2,825 22,000 12.84% 79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 25 4,500 0.56% 79-795-54-00-5490 DUES&SUBSCRIPTIONS - - 1,500 0.00% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 2,937 7,000 41.96% 79-795-56-00-5600 WEARING APPAREL - - - - - 0.00% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 35,644 100,000 35.64% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 7,656 55,000 13.92% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 11,276 18,000 62.64% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 190 3,000 6.34% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 2,331 5,500 42.38% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 34 2,000 1.72% 79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00% 79-795-56-00-5690 1 SUPPLIES-GRANT REIMBURSABLE - 500 0.00% 79-795-56-00-5695 IGASOLINE - 44 1 81 M 125 3,OOOJ 4.18% TOTAL EXPENDITURES:RECREATION DEPT 36,402 44,816 87,084 168,303 635 700 26.48% PF TOTAL FUND REVENUES M 186,617 105,814 103,585 396,016 1175 710 33.68% TOTAL FUND EXPENDITURES m 70,576 97,763 132,351 300,691 1,189,210 25.28% FUND SURPLUS(DEFICIT) 116,040 , 8 051 1 (28,766)M 95,325 (13,500) Page 2 ACTUALS BY MONTH(Cash Basis) ear-to- ale I ANNUAL IACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 I'otal.s BUDGET %of Budget RECREATION CENTER REVENUES 80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 15,047 125,000 12.04% 80-000-44-00-4441 CONCESSION REVENUE 975 900 813 2,688 12,500 21.50% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,609 119,987 410,000 29.27% 80-000-44-00-4445 GUEST FEES 580 723 776 2,079 3,500 59.40% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 14,427 35,000 41.22% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,460 15,000 9.73% 80-000-44-00-4448 TANNING SESSION FEES 575 129 160 864 2,500 34.56% 80-000-45-00-4500 INTEREST INCOME - - - - - 0.00% 80-000-48-00-4820 RENTAL INCOME 6 31 299 336 5,000 6.71% 80-000-48-00-4845 DONANTIONS 230 - - 230 2,000 11.50% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 73 500 14.60% TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44 393 157,190 611,000 25.73% RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 9,140 34,200 26.73% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 22,803 98,000 23.27% 80-800-50-00-5020 OVERTIME - - - - 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 4,283 35,000 12.24% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 12,393 65,000 19.07% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 2,561 10,000 25.61% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 3,703 17,708 20.91% 80-800-54-00-5412 TRAINING&CONFERENCES - - - - - 0.00% 80-800-54-00-5415 TRAVEL&LODGING 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 752 3,600 20.89% 80-800-54-00-5447 SCHOLARSHIPS - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 5,496 17,700 31.05% 80-800-54-00-5480 UTILITIES - 3,746 3,657 7,403 49,000 15.11% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 73,446 226,500 32.43% 80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - - 200 0.00% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 361 361 21,200 1.70% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 1,416 5,500 25.74% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 61,503 53,680 114.57% 80-800-56-00-5600 WEARING APPAREL - - - - - 0.00% 80-800-56-00-5606 PROGRAM SUPPLIES 36 611 1,307 1,953 17,000 11.49% 80-800-56-00-5607 CONCESSION SUPPLIES 889 468 1,357 6,300 21.54% 80-800-56-00-5610 OFFICE SUPPLIES - 37 46 82 2,600 3.16% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 1,886 6,200 30.43% 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 0.00% 80-800-56-00-5640 1 REPAIR&MAINTENANCE 362 327 690 11,000 6.27% 80-800-56-00-5645 I BOOKS&PUBLICATIONS - - - 50 0.00% 80-800-56-00-5695 IGASOLINE - 44 81 125 300 41.79% TOTAL FUND REVENUES 58,296 54,501 44,393 157,190 611,000 25.73% TOTAL FUND EXPENSES 89,078 47,882 1 74 394 M 211,3541 691738 30.55% FUND SURPLUS(DEFICIT) E (30,782)1 6,620 1 (30,001) (549164) (80,738) Page 3 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JULY 31,2012 ACTUALS BY MONTH(Cash Basis) ofFrscal Year 8.33% 16.67% 25% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 Totals BUDGET %of Budget LAND CASH REVENUES 72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - 400,000 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 17,435 20,000 87.17% 72-000-47-00-4704 BLACKBERRY WOODS - - - - 500 0.00% 72-000-47-00-4708 COUNTRY HILLS - 769 - 769 - 0.00% ITOTAIL REVENUES:LAND CASH 7,179 4,871 F 6,153 18,204 420,500 4.33% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 12,000 12,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 21,844 191,825 11.39% 72-720-60-00-6044 HOPKINS PARK 120,000 0.00% TOTAL FUND REVENUES 7,179 4,871 6,153 18,204 420,500 4.33% TOTAL FUND EXPENDITURES 450 15,768 17,626 33,844 323,825 10.45% FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) (15,640) 96,675 PARK&RECREATION REVENUES Char es or Service 79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 15,938 18,095 88.08% 79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 11,300 58,810 19.21% 79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 74,888 113,095 66.22% 79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 31,838 30,000 106.13% 79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 12,945 175,000 7.40% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 63 200 31.57% Reimbursements 79-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 1,132 1,132 1,132 3,396 11,661 29.12% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 44,553 48,000 92.82% 79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 9,336 25,000 37.34% 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 2,769 14,700 18.84% 79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 2,158 1,000 215.80% Other Financing Sources 79-000-49-00-4901 1 TRANSFER FROM GENERAL 79,657 79,657 79,657 238,972 955,886 25.00% TOTAL REVENUES:PARK&RECREATION 182,484 126,238 139,433 448,155 1,451,447 30.88% PARKS DEPARTMENT EXPENDITURES Salaries&Wages 79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 95,510 410,000 23.30% 79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 10,085 17,000 59.32% 79-790-50-00-5020 OVERTIME 443 214 344 1,002 3,000 33.39° Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 9,413 43,693 21.54% 79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 7,871 34,000 23.15% 79-790-52-00-5216 GROUP HEALTH INSURANCE 7,393 8,975 8,184 24,551 126,842 19.36% 79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 241 1,208 19.98% 79-790-52-00-5223 DENTALINSURANCE 635 836 736 2,207 9,179 24.04% 79-790-52-00-5224 VISION INSURANCE 84 84 84 251 1,104 22.73% Contractual Services 79-790-54-00-5412 TRAINING&CONFERENCES 2,600 0.00% 79-790-54-00-5415 TRAVEL&LODGING 750 0.00% 1 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JULY 31,2012 ACTUALS BY MONTH(Cash Basis) of Fiscal Year 8.33% 16.67% 25% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION L May-12 June-12 July-12 Totals BUDGET %of Budget 79-790-54-00-5440 TELECOMMUNICATIONS 335 339 673 3,780 17.81% 79-790-54-00-5462 PROFESSIONAL SERVICES - 861 861 4,500 19.14% 79-790-54-00-5466 LEGAL SERVICES 1,710 1,710 4,000 42.75% 79-790-54-00-5485 RENTAL&LEASE PURCHASE - - 2,500 0.00% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 17,500 0.00% Supplies 79-790-56-00-5600 WEARING APPAREL 235 99 334 4,100 8.14% 79-790-56-00-5610 OFFICE SUPPLIES - 53 53 300 17.53% 79-790-56-00-5620 OPERATING SUPPLIES 59 256 315 22,500 1.40% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 114 2,250 5.05% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE: - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 2,876 50,500 5.70% 79-790-56-00-5695 GASOLINE - 2,679 1 3,198 5,877 1 20,000 1 29.38% TOTAL EXPENDITURES:PARKS DEPT 48,020 56,729 59,195 163,944 781,806 20.97% RECREATION DEPARTMENT EXPENDITURES Salaries&Wages 79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 44,564 185,000 24.09% 79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 2,446 25,000 9.78% 79-795-50-00-5020 OVERTIME - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 8,244 12,500 65.95% 79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - 2,110 25,000 8.44% 79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 3,158 25,000 12.63% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 5,042 19,884 25.36% 79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 4,471 16,000 27.95% 79-795-52-00-5216 GROUP HEALTH INSURANCE 3,070 1,890 2,480 7,441 41,094 18.11% 79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 92 473 19.40% 79-795-52-00-5223 DENTAL INSURANCE 263 165 214 641 2,675 23.98% 79-795-52-00-5224 VISION INSURANCE 25 25 25 74 325 22.75% Contractual Services 79-795-54-00-5412 TRAINING&CONFERENCES - - - - 2,000 0.00% 79-795-54-00-5415 TRAVEL&LODGING 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - - 27,000 0.00% 79-795-54-00-5440 TELECOMMUNICATIONS 226 230 457 4,300 10.62% 79-795-54-00-5447 SCHOLARSHIPS 300 - 300 2,500 12.00% 79-795-54-00-5452 POSTAGE&SHIPPING - 147 147 8,000 1.84% 79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - 1,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,581 6,737 14,324 22,642 60,000 37.74% 79-795-54-00-5480 UTILITIES - 1,413 1,019 2,432 23,100 10.53% 79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 542 4,500 12.04% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 2,584 7,000 36.91% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 4,473 140,000 3.19% 79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 12,191 55,000 22.17% 79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 10,780 18,000 59.89% 79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 344 3,000 11.48% 79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 2,328 5,500 42.32% 2 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JULY 31,2012 ACTUALS BY MONTH(Cash Basis) of Fiscal Year 8.33% 16.67% 25% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION L May-12 June-12 July-12 Totals BUDGET %of Budget 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARF 500 0.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 39 39 2,000 1.93% 79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00% 79-795-56-00-5690 j SUPPLIES-GRANT REIMBURSABLF - - - 500 0.00% 79-795-56-00-5695 GASOLINE - 121 213 334 3,210 10.39% TOTAL EXPENDITURES:RECREATION DEPT 38,177 52,174 47,524 137,875 724,961 19.02% TOTAL FUND REVENUES 182,484 126,238 139,433 448,155 1,451,447 30.88% TOTAL FUND EXPENDITURES 869196 108,903 1069719 301,818 1,5069767 20.03% FUND SURPLUS(DEFICIT) 96,288 17,335 32,714 146,337 (55,320) RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 13,138 100,000 13.14% 80-000-44-00-4441 CONCESSION REVENUE 890 719 717 2,326 12,500 18.61% 80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 106,742 450,000 23.72% 80-000-44-00-4445 GUEST FEES 633 797 814 2,244 7,000 32.05% 80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 11,421 25,000 45.68% 80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 1,580 10,000 15.80% 80-000-44-00-4448 TANNING SESSION FEES 222 30 92 344 2,500 13.76% Miscellaneous 80-000-48-00-4820 RENTAL INCOME 1,296 779 761 2,836 13,000 21.81% 80-000-48-00-4846 SCHOLARSHIPS/DONANTIONS 1,283 (123) - 1,160 2,000 58.00% 80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 44 500 8.80% TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 43,499 141,834 622,500 22.78% RECREATION CENTER EXPENSES Salaries&Wages 80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 6,108 28,000 21.81% 80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 18,285 100,000 18.29% 80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,014 35,000 2.90% 80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 14,374 60,000 23.96% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 1,830 10,181 17.98% 80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 3,067 17,708 17.32% 80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 300 1,200 25.00% 80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 22 123 17.68% Contractual Services 80-800-54-00-5415 TRAVEL&LODGING - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 278 281 559 3,600 15.54% 80-800-54-00-5452 POSTAGE&SHIPPING - - - 600 0.00% 80-800-54-00-5460 DUES&SUBSCRIPTIONS - - - - 200 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 819 2,909 1,574 5,301 20,000 26.51% 80-800-54-00-5480 UTILITIES - 3,039 2,889 5,928 55,650 10.65% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 75,638 236,000 32.05% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 j 750 865 1 15,000 1 5.77% 80-800-54-00-5496 PROGRAM REFUNDS 174 1 601 292 1,067 5,500 19.40% 3 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JULY 31,2012 ACTUALS BY MONTH(Cash Basis) of Fiscal Year 8.33% 16.67% 25% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 Totals BUDGET %of Budget 80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 70,000 42.00% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 1,502 15,000 10.01% 80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 1,628 7,000 23.26% 80-800-56-00-5610 OFFICE SUPPLIES - - - - 2,600 0.00% 80-800-56-00-5620 OPERATING SUPPLIES 177 502 679 6,200 10.95% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE: - - - - 1,000 0.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 2,940 11,000 26.73% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - 50 0.00% 80-800-56-00-5695 GASOLINE 321 0.00% ' TOTAL FUND REVENUES 53,259 45,076 43,499 1 141,834 622,500 22.78% TOTAL FUND EXPENSES 83,103 44,881 42,523 170,507 703,633 24.23% FUND SURPLUS(DEFICIT) (29,844) 195 976 (28,673) (81,133) 4 Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Park Board Meeting Time & Schedule Changes Agenda Date: September 13, 2012 Synopsis: Staff is requesting a meeting time change for the second meeting of the month. Action Previously Taken: Date of Action: 8/9/12 Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Change time to 5:30pm on Thursday for bills list approval or move to a daytime meeting. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Staff is requesting that the bills list meeting be moved to 5:30pm on the second Thursday of the month or that the meeting be moved to the day. The meeting time is currently set for 6pm. Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PARrC&?MERF+TION Director ❑ City Administrator E-1 Tracking Number augi Legal ❑ Human Resources ❑6aWXM, ,M, Police ❑ Park Board Agenda Item Tracking Document Title: 2013 Baseball Agreements Agenda Date: September 13, 2012 Synopsis: Two organization's agreements are attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve revised agreements for 2013. Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: The City Attorney recommended that we not place a game number specific to the agreement. We are currently working on revising the Athletic Field Policy to include such language. Based on the last meeting where it was recommended that the team play a minimum of 50 games per year, the two teams that would qualify for an agreement are attached. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE REDS This agreement is made and entered into this day of 20132, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation(the"city"),and the YORKVILLE REDS,an Illinois not-for-profit corporation(the"Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained,it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement,for a term commencing March 15,244-2013 and ending October-3113,2014-3. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. Association registration records for leagues to be played in the spring/summer 20132 shall be used to determine the amount of fields available to the Association,as dictated by the Athletic Field Rental Policy. i. Selection of fields by the Reds for the travel league shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. b. Notification of Fall Ball must be given to the City by August 15,20132 to reserve fields and a portable restroom is requested. c. Notification of any schedule change must be given to the City in advance of the games. 2. Fees. A fee equal to the amount of$19 per travel game and$10 per travel practice shall be paid by the Association to the city according to the following payment schedule: 50%by March 1,50%by May 1,20132. Portable toilet fees will be determined by the Athletic Field Polices Formatted:Font:Not sold A fee of$3.70 per ganie feF the rental ef the pet4able Y-estr-eeins shall be paid by4he Asseei-atinffl-to the eity meording to the following payment sehedule: 0 0 May 1 2012 � Fees for 20132 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 20123. The fees exclude tournaments which have a separate fee structure. 1 Tournament schedule dates must be submitted to the Recreation Department by September 30, 20132 to guarantee set dates. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 20132 of its intent to charge field rental fees for the 20134 season,its amount,and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields,park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's"General policies and procedures for use of the United City of Yorkville parks,fields,and facilities",as included in Exhibit A to this agreement,and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore,the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field,equipment or park amenities. Furthermore,the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add,delete or modify maintenance procedures as deemed necessary.The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement,while the Association's activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas,but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's"Sponsorship Terms and Policies". Advertisements are limited to 3'x 5'in size. 5. Insurance.The Association shall maintain commercial general liability(CGL)and commercial umbrella liability insurance with a limit of not less than$2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit,it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises,operation,independent contractors,products-completed operations,bodily and personal injury,property damage,as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. 2 c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable,except upon 30 days'prior written notice to the city,and shall contain the following endorsement(or its equivalent)and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability,including indemnification,to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section,even if known,shall not affect the right of the city to require performance of that provision or to exercise any right,power or remedy under this Agreement,and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision,a waiver of the provision itself,or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage;alternatively,if the CGL and umbrella, excess of reinsurance states that it is pro rata,it shall be endorsed to be primary with respect to the city. 6. Liability,Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement,the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law,the Association will defend,indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with(i)the conduct or management of the programs and activities of the Association;(ii)any act,omission or negligence of the Association or any of its directors,officers,agents,employees,invitees or contractors of the Association;(iii)any accidents,injury or damage whatsoever occurring on or at the parks arising from,directly or indirectly,the use of the 3 parks by the Association or any of its directors,officers,agents,employees, invitees or contractors,as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However,this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise,the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city,in its sole discretion,may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer,the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages,compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements,changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city,and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10.Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11.Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments,additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have,the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 4 THE UNITED CITY OF YORKVILLE By: Mayor,United City of Yorkville By: Park and Recreation Board Yorkville Reds By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this day of 20123, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation(the"city"),and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained,it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement,for a term commencing March 15,20132 and ending October 31--5,20123. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. YYBSA registration records for leagues played in the spring/summer 201-1-3 shall be used to determine the amount of fields available to the Association in spring/summer 20132,as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements,selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. c. Notification of Fall Ball must be given to the City by August 15,20123 to reserve fields and a portable restroom if requested. d. Notification of any schedule change must be given to the City in advance of the games. 2. Fees. A fee equal to the amount of$5 per in-house game,$19 per travel game,$5 per in-house practice,and$10 per travel practice shall be paid by YYBSA to the city according to the following payment schedule: 50%by April 30,50%by July 15. Portable toilet fees will be determined by the Athletic Field Polices - -(Formatted:indent:Left: o.s" A fee of$3.70 p game for the rental of the«..rt.,l.lo restr.a ffls shall be paid by the 0 by N4afeh 1,50% May 1,2012. Fees for 20132 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 20132. The fees exclude tournaments which have a separate fee structure. 1 Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The fee for field usage will be waived for YYBSA's Year End Celebration.The Year End Celebration details will be worked out between the Association and the Parks&Recreation Department thirty days in advance of the event. The City Parks and Recreation Department agrees to inform the Association by August 30, 20132 of its intent to charge field rental fees for the 20143 season,its amount,and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields,park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's"General policies and procedures for use of the United City of Yorkville parks,fields,and facilities",as included in Exhibit A to this agreement,and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore,the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field,equipment or park amenities. Furthermore,the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add,delete or modify maintenance procedures as deemed necessary.The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by YYBSA under the terms of this agreement,while YYBSA activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas,but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's"Sponsorship Terms and Policies". Advertisements are limited to 3'x 5'in size. 5. Insurance.The Association shall maintain commercial general liability(CGL)and commercial umbrella liability insurance with a limit of not less than$2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit,it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises,operation,independent contractors,products-completed operations,bodily and personal injury,property damage,as well as liability assumed by the Association under this Agreement. 2 b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable,except upon 30 days'prior written notice to the city,and shall contain the following endorsement(or its equivalent)and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability,including indemnification,to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section,even if known,shall not affect the right of the city to require performance of that provision or to exercise any right,power or remedy under this Agreement,and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision,a waiver of the provision itself,or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage;alternatively,if the CGL and umbrella, excess of reinsurance states that it is pro rata,it shall be endorsed to be primary with respect to the city. 6. Liability,Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement,the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law,the Association will defend,indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with(i)the conduct or management of the programs and activities of the Association;(ii)any act,omission or negligence 3 of the Association or any of its directors,officers,agents,employees,invitees or contractors of the Association;(iii)any accidents,injury or damage whatsoever occurring on or at the parks arising from,directly or indirectly,the use of the parks by the Association or any of its directors,officers,agents,employees, invitees or contractors,as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However,this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise,the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city,in its sole discretion,may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer,the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages,compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements,changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city,and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10.Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11.Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments,additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have,the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 4 THE UNITED CITY OF YORKVILLE By: Mayor,United City of Yorkville By: Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PARrC&?MERF+TION Director ❑ City Administrator El Tracking Number augi Legal ❑ Human Resources ❑6aWXM, ,M, Police ❑ Park Board Agenda Item Tracking Document Title: Referendum Discussion Agenda Date: September 13, 2012 Synopsis: Park Board has requested to know what information is being distributed regarding the referendum. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Please see the attached FAQ that has been posted on the home page of the City's website. Notification of the referendum information on the website went out on the last water bill (8/28). REC Center Referendum Information The City Council has placed a question on the November ballot to ask the following: "Should the United City of Yorkville purchase the Rec Center to operate as a public recreation facility through a 20-year installment purchase contract at a purchase price not to exceed $ 2.5 million with interest at a rate not to exceed 6% per year?" The WHO's Who will pay for this facility? The facility is paid for by the membership fees and other REC Center and recreation revenues. There is no proposal for taxes to be used to pay for the facility. Who uses the facility? The REC Center currently has 1,400 members. Over 3,000 people use the facility every month. The WHAT'S What is the benefit of being in one location? The Recreation Department holds 95%of its programming in this facility and does not pay rent at another location. Parents can drop off children taking different classes at the same location and it allows parents to work out in the same facility in which their child is taking classes. This centralized facility has increased programming offerings as well as revenue to help offset the budget transfer from the City's general fund to operate the Recreation Department. What will change if the vote is yes? The City Council will use that information to consider purchasing the building. If the City chooses to purchase the building, the facility will continue to operate in its current capacity, however, the City will no longer pay the taxes on the building, income from the rental units will go to the City, and the City will be responsible for all aspects of the building and property. What will change if the vote is no? The City Council will use that information in their consideration of recreation programming locations. If the City Council chooses not to purchase the building,the Recreation Department will likely move out of the REC Center and decrease class offerings and move to existing facilities that the city currently owns.There is also the possibility that they will have to rent other facilities to continue some classes. What is the net cost of running the facility?Is this less than renting a building? Last year the net cost to operate the REC Center was $22,000 (year-end budget deficit). In prior years when the Recreation Department rented facilities to run programs,the annual cost was$38,000. What is the payment breakdown for the proposed purchase price and can the facility support itself? At a purchase price of$2.5 million at 6% interest over 20 years the monthly payment will be $18,000 per month (compared to a current lease payment of$19,000 per month). If purchased,the City will receive income from rental facilities in the building at$4,500 per month, and will not have to pay property taxes on the facility(currently$5,500 per month). Based on current projections,we expect the REC Center to run a profit of between $1,000 and $3,000 per month. The WHERE'S Where does the City's General Fund budget transfer go? The Parks & Recreation department receives approximately$1,000,000 in annual transfer to operate. Of this transfer, $0 goes to the REC Center. The WHEN's When(if)the facility is purchased, won't it raise my taxes? No.The proposed plan is for the facility to be paid for by membership fees and revenue from programs.These fees and other revenue from use of the building will continue to pay for the building payments. The WHY'S Why is this the City's concern?Don't we have a Park District? The Parks & Recreation is a department of the City and not a separate taxing park district.The taxes that are paid to the City for Police, Public Works, roads,general operations, etc., are also for the Parks& Recreation Department.Taxes do not fund the REC Center. Why a referendum? The City Council wants your opinion on whether or not the City should purchase the existing REC Center facility from a private owner. Why buy such an old building? The City will own a building and land, appraised in its current condition and age at$3.5 million. This appraisal does not include any internal fixtures, materials, or equipment in the building. As with any home, buildings still have value, but may need to be fixed or repaired.The City does own buildings that are older than the REC Center, including the Old Post Office, Public Works Facility, and Old Library. The City Hall/Police Station was built in 1999 shortly after the REC Center(built in 1995). The City has been maintaining the building during the years it has been leased, and it is in good condition. Why can't the City get a lower rate than 6%for 20 years? The purchase contract is structured such that the current landowner is the lender and the City is not seeking a loan or a bond from a bank or other financial institution and is putting$0 down. The interest rate is comparable to recent business and commercial property loan rates, as this is not a residential home.The purchase price has been negotiated down to$2.5 million from the $3.5 million appraisal value. Why does the City need a REC Center? A recreation facility was the third, an indoor recreational pool was fourth, and a recreation center with gym was the fifth most requested parks and recreation service, as identified by Yorkville survey respondents in 2007. The first and second most requested services were paved bike trails and outdoor recreational pool, respectively. In 2007,the City chose to lease the REC Center. That lease expires in June 2013. Prior to the REC Center, the Parks and Recreation Department staff and programs used to be housed in 5 different buildings, for which the City paid rent to other private landowners for 2 of those 5 buildings. Since the lease of the REC Center in 2008, 2 of those 5 buildings are now being leased to other businesses, and one building is still used for our programming. This decentralized arrangement resulted in a net cost to the City of about$35,000 per year, and the City was running 1/2 of the programs it currently runs out of the REC Center. Ultimately, all of the administration offices, programming, classes, preschool, open gym, and studios are now in one location. Do you have a question that you don't see? Please email staff at referendum @vorkville.il.us. Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Park District Discussion Agenda Date: September 13, 2012 Synopsis: Bob Pilmer will be speaking to the Park Board regarding formation of a Park District. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None. Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Movie Screen Sale Agenda Date: September 13, 2012 Synopsis: Staff is proposing to sell our current screen and purchase a smaller screen. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Advise staff to move forward with sale agreement for old movie screen. Submitted by: Tim Evans Parks and Recreation Name Department Agenda Item Notes: No agreement of sale price has been negotiated, Staff is seeking Park Board's interest in selling the screen. YORK+IIJLIE 202 East Countryside Prkwy. Yorkville, IL 60560 ✓ (630) 553-2582 (630) 553-2644 fax Mug '' &OWMDUMM Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us PARKS& Ric RE.1TIont Fitness& Recreation for Our Community To: Laura Schraw, Interim Director From: Tim Evans, Superintendent of Recreation Re: Outdoor Movie Screen Over the summer the Parks and Recreation Department assisted the City of Pontiac in their city wide celebration; by allowing them to use our Outdoor Movie Screen to show a movie during their event. After their celebration, the City of Pontiac contacted us in possibly purchasing the screen from us. Staff is interested in pursuing a possible sale of the movie screen to the city of Pontiac. The reasons for this would be: 1.) We would be able to use the proceeds of the sale to purchase a smaller outdoor screen, which then could be used indoors as well as outdoors. 2.) We would be able to also look into purchasing a day/night projector, which would allow for us to show movies during the day. "The achievements of an organization are the results of the combined effort of each individual." Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Election of Officers Agenda Date: September 13, 2012 Synopsis: Election of President, Vice President and Secretary. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number wwvua Parks ❑ ARecreation ❑ PARrC&?MERF+TION Director ❑ City Administrator El Tracking Number augi Legal ❑ Human Resources ❑6aWXM, ,01 Police ❑ Park Board Agenda Item Tracking Document Title: Sheds at Ballfields Agenda Date: September 13, 2012 Synopsis: Staff is seeking direction on shed installation at ballfields by outside organizations. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Memorandum It WRWILE To: Park Board From: Scott Sleezer, Superintendent of Parks rRRnsa�ecH�aTyuJ CC: Laura Schraw, Interim Director of Parks &Recreation Date: September 6, 2012 a Subject: Shed at Ballfields YYBSA has asked to be able to extend the dugout on Beecher#1 in order to be able to store materials. They would like the City to pay for and construct the concrete pad, and they will build the structure. They would also like us to do additional pads at various ballfield locations for sheds they would like to add. Staff is seeking direction on if they should add onto the dugout to create a shed for themselves and if the City should incur the cost of the concrete for these sheds. WW Memorandum 1P JWJ I To: Yorkville Park Board paRKC&REC"Am0N From: Laura Schraw, Interim Director of Parks &Recreation CC: Date: September 6, 2012 Subject: Director's Report • Hometown Days—special thanks to Tim and Scott who did an amazing job with the festival this year. • Referendum FAQ's—a notice was sent out on the water bills and an FAQ information sheet has been posted on the home page of the City's website. We are currently working on a brochure with the same information that is distributable so it can be placed at City Hall and the REC Center. Information was also placed in the TV advertisements that are up at our buildings of where to go for referendum questions. • At the last City Council meeting they elected not to change the land cash value at this time per the Park Board's recommendation. They did mention that a developer can bring back their annexation agreement for re-negotiation, which staff is agreeable with addressing this on a case-by-case basis. • On September 15th the Cross Lutheran Church will be holding a Day of Service and one of their projects is installing the concrete permeable paver parking lot at Raintree Park B. This is one of the last pieces to our grant and we will be finishing up the landscaping and connecting the tennis court lights yet this fall. Our work has to be complete by December 10th • The Deputy Clerk and I are working with Centex to record the deeds for the Bristol Bay Parks. This should be completed in the new few months. • Congratulations! IDNR awarded us the Recreation Trails Program Grant for Clark (Hopkins) Park. The $120,000 80/20 Grant will be matched($96,000 IDNR/$24,000 City)by labor from myself, Scott, and the Parks Department staff. The project agreement will go to the Public Works Committee on September 181h and then to City Council on September 25th for final approval and signatures. • All of the Public Hearings regarding the REC Center purchase agreement have been held. Staff expects that we will be holding a presentation/forum in the next two months prior to Election Day regarding the referendum to help distribute factual information regarding the REC Center. We will let you know when/if anything is decided. YORK+IIJLIE 202 East Countryside Prkwy. Yorkville, IL 60560 ✓ (630) 553-2582 (630) 553-2644 fax Mug '' &OWMDUMM Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us PARKS& Ric RE.1TIont Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: August Monthly Report Athletics— Shay/Jon - Fall Soccer and Flag Football Youth Leagues started Mon. Aug. 6 . Currently there are 50 volunteer coaches and 247 Participants between both leagues. Practices, 1St games and picture day were held in August. - Fall softball sign-up was held in July. Coed has six teams. The Men's League has twelve teams. Child Development—Shay - *Registration for the 2012-2013 Parker's Playtime Preschool school year has continued throughout the month of August. Currently we have over 50 kids in the preschool program. Oreineation and Open House was held Wed.Aug. 22 and Thur.Aug. 23.The new school starts Thursday Sept. REC Center—Ryan - Fall Swim Lessons: Registration for fall evening lessons started on Wed. Aug. 29. - Fall Membership Special/Open House: Will be held Fri. Oct. 5—Sun. Oct 7. Free demos and membership specials will be held all weekend long. Special Events In August: 1.) Summer Music Nights Schedule: Fri.Aug. 10: Music/Wine Night-Town Square—6pm.A chili cook-off was held by Yorkville Knights of Columbus as well as a wine night by Cobblestone. County music was preformed by Billy Croft and the 5 Alarm band. 2.) Movie Nights: Tues.Aug. 7th, part of National Night Out, Beecher Park—Puss In Boots 3.) 20th Annual Hometown Days Festival (Thursday Aug. 30—Sun. Sept. 2) Headline Band Line-Up Thursday Aug. 30: 7th Heaven Friday Aug. 31: American English Saturday Sept. 1: Mike&Joe Sunday Sept. 2: Hi-Infidelity "The achievements of an organization are the results of the combined effort of each individual." Fall Events: Fri. Oct 26: Halloween Event—Beecher Park Fri. Nov. 16: Holiday Under the Stars—Riverfront Park Sun. Nov. 18: Chili Chase—American Legion "The achievements of an organization are the results of the combined effort of each individual." Memorandum 1PWRKVA" To: Park Board From: Scott Sleezer Superintendent of Parks CC: Laura Schraw, Interim Director of Parks and Recreation PARKC a R�` `r'�" Date: September 6, 2012 D Subject: August 2012 Parks Report rormu� ru�aa�uuuaa�e�r Athletic Field Division Baseball/Softball Preparing fields for play daily by adding clay to fill holes,fine dragging the infields and lining the fields for games. Staff also deep dragged the infields at Bridge in an effort to soften the fields. Soccer Preparing the fields for play by painting the fields and fixing and repairing goal nets weekly. Staff created and rented a soccer field to the Matrix soccer group that added more than$1,600.00 in revenue. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all trash cans. Made repairs to the sprinkler system at Bridge Park. Playground Division Safety Inspection Staff inspected all playgrounds monthly visually checking equipment using a systematic approach looking for missing or loose hardware.Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits,swings,climbers,and transfer platforms to meet ADA,CPSC,and ASTM guidelines in every playground.Raked area so it is uniform and smooth in appearance and level with transition areas. Staff made repairs to Heartland Circle Park. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites,string trimming around posts,signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all trash cans. Special Events Music Under the Stars Staff prepared Town Square Park for the event by installing temporary fencing,and additional picnic tables. Movie Under the Stars at Beecher Park Home Town Days Coordinating the contractors and staff for the event. Projects Raintree B Staff leveled the gravel base for the parking lot at Raintree B and installed the driveway part of the brick work. This is in preparation for The Big Day of serving when volunteers will come and install the rest of the brick. Changed the filters on all of the HVAC units.