Loading...
Library Board Packet 2012 01-09-12 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, January 9, 2012 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Computer Classes 13. New Business Finance Policy Metropolitan Investment Fund 14. Executive Session 1. For the discussion of minutes lawfully closed under this Act,whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 2. For the appointment, employment, compensation, discipline,performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. New Business (cont'd) Release of Executive Session Minutes 16. Adjournment Yorkville Public Library Board of Trustees Monday, December 12, 2011 902 Game Farm Road—Library Historic Wing 7:00pm The meeting was called to order at 7:OOpm by President Beth Gambro. Roll Call Gail Gaebler-yes, Bob Allen-yes, Susan Chacon-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes Absent: Carol LaChance Others Present Library Director Michelle Pfister City Council Liaison Carlo Colosimo City Finance Director Rob Fredrickson RecoEnition of Visitors— President Gambro recognized the visitors. Amendments to the Agenda— None Minutes— November 14, 2011 The following corrections were noted: Page 4: "The Committee that will meet" should read the The Policy Committee..." Page 3: Under the Director's report,point#7 should read"part of",not party and "Halloween Acorn"should be"Egg Hunt" The minutes were approved with these corrections on a motion by Ms. Gaebler and second by Ms. Gryder.Voice vote approval. Correspondence— None Public Comment— None Staff Comment— None Report of the Treasurer Financial Statement Sandy thanked Rob Fredrickson for his diligent work on the financial reports. 1 Detail Board Report 1. Page 2: $2,985.37 invoice for The Gale Group for annual magazine database fee 2. Page 3: $1,025 invoice for genealogy database, also an annual fee 3. Page 3: $2,129.12 bill for Trico for the semi-annual inspection 4. Page 4: $125 bill for Trico for leaking water pipe Cash Statement& Budget Report Ms. Lindblom noted that Rob revised this report and omitted the building development fees and the money market funds. Mr. Fredrickson said he has recently set up"Library Illinois Funds" in the event the Library gets close to its collateral limit. He moved $600,000 into this fund that also earns interest. Trustee Allen asked if the Library is permitted to invest in Illinois Funds under the current investment policy. Rob explained that the Illinois Funds are triple-A rated Money Market Funds administered by the State of Illinois. He added that the City and Library funds are not co-mingled in these funds. Ms. Gryder cited the Investment Policy section that permits this type of investment. The Finance Director said he also provided information about IMET Funds to Sandy. These Funds earn triple the interest and are collateralized,but the Library would have to pass a resolution to join IMET. Funds can be moved between IMET and Illinois Funds, both of which are backed by FDIC. This item will be moved to next month's agenda for further discussion. (Trustee Allen excused himself from meeting for another commitment approx.7:20pm) The report detailing Accounts Payable and Wire Transfers was also discussed. The invoices totaled$17,556.05 and the report also showed the principal and interest due on the bonds at the end of the month. Rob said the amount needed for debt service is levied and that amount is $720,800. Ms. Lindblom noted that$718,839 had been collected in property taxes. The remainder of the debt service to be paid on these bonds is a total of $535,400 according to Rob. Ms. Pfister asked if the Library is charged for wiring the payments and if there is a fee associated with this. There is a$15 bank fee and a$375 per-bond fee for a bond trustee to administer the bonds. Ms. Gambro noted that these items will have to be budgeted for next year. Payment of Bills Ms. Johnson moved to pay the invoices in the amount of$17,556.05 and payroll of $37,378. Ms. Gryder seconded the motion. Roll call vote: Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Gaebler-yes. Passed 7-0. Report of the Library Director 2 Statistics Library Director Pfister reported the following: 1. 61 new patrons 2. 202 new items added 3. Examined donated books for possible Library use 4. Friends &Threads groups are growing. Friends group had holiday party and invited Library staff. Friends assisted with Jr. Women's Group toy collection. 5. Ms. Pfister also discussed the Library building siding, and especially the trim. She said it is in poor condition and has a 20-year warranty. Tom Lindblom has tried to resolve the problem with no success and Public Works Director Eric Dhuse has also examined the siding. The company that manufactured the siding is out of business so Henry Brothers are going to be contacted. 6. 3M replaced 2 monitors with new equipment 7. Staff had Christmas parry 8. Ms. Pfister thanked the City for hanging the holiday lights 9. Received poinsettia from Library Attorney 10. The Executive Session minutes will be reviewed next month. Michelle will request documents from Lisa Pickering and will notify Trustees by email when documents are available. President Gambro noted that January and July are the months to review those minutes. She also asked for input for a timeline of"tasks to complete" 11. Michelle has a list of expenses/revenues from kids' programs and will present in a spreadsheet. Sandy noted there is $2,000 in the budget for programs. Ms. Somerlot said the Friends could contribute also. City Council Liaison Carlo Colosimo reported on the development fee ordinance and said he was able to place it on the recent Administration Committee agenda. That committee unanimously approved a modified ordinance. The Library will receive $500 with no restrictions. This was approved on November 22. Standing Committees Policy Ms. Gryder reported the Policy Committee met prior to the regular meeting on this date and she thanked Michelle for preparing a 3-page policy draft. One portion covered a policy for the reserve fund and reads as follows: "No funds shall be appropriated from the reserve account without prior approval from the Library Board." A copy will be emailed to the Trustees prior to the next meeting and it will be added to the agenda for next month. The Automation committee is no longer needed. Unfinished Business Impact fees already discussed. New Business 3 The Friends had been asked to possibly assist in paying the tuition for the computer classes. After discussing,the Friends agreed that the classes were excellent,however,the classes had been small. It was determined that the instructor Howard Manthei, along with Library employees Shelley and Dixie, would be asked to develop a survey both on- line and in print. Questions will be asked about the duration, frequency,topics etc. and the Friends will revisit the request after an evaluation of the survey. Executive Session -None Adjournment There was no further business and the meeting was adjourned at 7:55pm. Minutes respectfully submitted by Marlys Young,Minute Taker 4 LIBRARY BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31,2011 ACTUALS BY MONTH(Cash Basis) of Fiscal Year 8% 17% 25% 3395 429$ 50% 58% 67% Year-to-Date ANNUAL 1ACCOUNTNUMBER DESCRIPTION May-11 June-I1 July-11 August-11 Se tember-ll Octobervll November-11 December-11 Totals BUDGET %of Budget LIBRARY OPERATIONS REVENUES 82-00040-00-4005 PROPERTY EkXES-LIBRARY 108,835 221,702 9,030 83,169 219,338 20,657 12,461 - 675,191 675,000 100.03% 82400-41-00-4120 PERSONAL.PROPERTY TAX - 755 - - - - - 169 974 5,000 18.45/ 82-000-41-00-4170 STATE GRANTS - - - - - 17,231 17,231 17,200 100.18% 82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - - 2,175 - 3,975 250 - 7,275 8,000 90.94% 82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 980 527 8,686 13,000 66.82% 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 515 592 7,467 8,000 93.33% 82-000-44-00-4422 COPY FEES 320 332 347 263 328 258 171 183 2,202 3,000 73.39% 82-000-04-00-4440 PROGRAM FEES 20 23 - 20 - - 47 - 110 2,000 5.50% 82-000-45-00-4500 INVESTMENT EARNINGS 1 7 10 9 13 20 19 27 106 250 42.56% 82-000-48-00-4820 RENTAL INCOME 111 140 185 320 217 489 151 112 1,725 1,500 115.00% 82-000-48-00-4824 DVD RENTAL INCOME 441 601 458 560 387 434 444 348 3,672 4,000 91.80% 82-000-48-00-0832 MEMORIALS 1,000 400 1,120 161 1,065 - 130 3,875 - 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 7 40 72 62 133 130 17 48 509 0.00% 82-000-48-00-4881 SALE OF BOOKS - - - - - - - 0.00% 82-000-49-00 4901 TRANSFER FROM GENERAL - I - I - 328,644 328,644 332,500 0.00% TOTAL REVENUES:LIBRARY 114,312 1 226,611 1 11,7801 90,321 1 223,086 1 357,0861 15,0551 19,366 1,057,618 1 069 450 98.89% LIBRARY OPERATIONS EXPENDITURES 82-820-50-00-5010 SALARIES&WAGES 18,661 19,302 18,707 18,707 28,060 18,707 18,707 18,707 159,556 241,000 66.21% 82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 14,414 13,869 125,477 193,000 65.01% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,775 1,836 1,779 1,779 2,669 1,779 1,779 1,779 15,174 22,500 67.44% 82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 2,478 2,436 21,361 40,000 53.40% 82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 14,590 7,295 7,295 7,295 51,065 87,975 58.04% 82-820-52-00-5222 GROUP LIFE INSURANCE 63 63 127 63 63 63 443 1,000 44.35% 82-820-52-00-5223 DENTAL&VISION INSURANCE 575 575 1,151 575 575 575 4,028 6,950 57.96% 82-820-54-00-5412 TRAINING&CONFERENCES - - - 0.00% 82-820-54-00-5415 TRAVEL&LODGING 77 - - 77 500 15.30% 82-820-54-00-5423 PUBLIC RELATIONS - - 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 694 705 699 700 1 702 709 724 4,931 8,500 58.01% 82-820-54-00-5452 POSTAGE&SHIPPING - - 27 27 2,000 1.35% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - 234 195 - 2,286 4,010 6,257 14,000 44.69% 82-820-54-00-5462 PROFESSIONAL SERVICES 1,746 1,960 2,444 2,820 1,638 1,349 2,922 14,880 29,000 51.31% 82-820-54-00-5466 LEGAL SERVICES - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 7 4,247 214 7 3,393 - 7,869 30,000 26.23% 82-820-54-00-5480 UTILITIES - 582 276 283 236 1 614 540 2,531 15,000 16.87% 82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - 139 1,594 444 - 2,177 4,000 54.42% 82-820-56-00-5610 OFFICE SUPPLIES 1,053 - 433 644 674 191 2,995 8,000 37.44% 82-820-56-00-5620 OPERATING SUPPLIES 631 579 248 469 238 706 2,871 9,000 31.90% 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - 0.00% 82-820-56-00-5640 REPAIR&MAINTENANCE 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING 162 8 9 180 2,000 8.98% 82-820-56-00-5676 EMPLOYEE RECOGNITION - - 0.00% 82-820-56-00-5680 ADULT BOOKS - - 0.00% 82-820-56-00-5681 JUVENILE BOOKS - 0.00% 82-820-56-00-5682 REFERENCE BOOKS - 0.00% 82-820-56-00-5683 AUDIO BOOKS - - 0.00% 82-820-56-00-5684 COMPACT DISCS&OTHER MUSIC 0.00% 82-820-56-00-5685 DVD'S - 115 115 2,000 5.75% 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 143 - 905 807 473 157 2,484 8,000 31.05% 82-820-56-00-5698 MEMORIALS&GIFTS 453 485 154 374 881 400 2,748 - 0.00% 82-820-56-00-5699 MISCELLANEOUS - 38 - - - - - 38 250 15.29% 82-820-70-00-7799 CONTINGENCIES 30 30 1,000 3.00% LIBRARY BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31,2011 ACTUALS BY MONTH(Cash Basin) %a/'Fl"lYear 8% 17% 15% 33?5 42% 50% j8% 67% Year-to-Date ANNUAL 1ACCOUNTNUMBER DESCRIPTION May-11 June-11 July-11 August-11 Septemberll October-11 November-11 December-11 Totals BUDGET %of Budget 82-820-99-00-9984 ITRANSFFR TO LIBRARY DVLP - - 332,519 - 332,519 1 332,500 1 100.01% TOTAL FUND REVENUES 114,312 226,611 11,7801 90,321 1 223,086 1 357,086 1 15,0551 19,366 E 1,057,618 1 1,069 450 1 98.89 TOTAL FUND EXPENDITURES 39,207 1 50,713 49,851 1 378,509 1 78,445 1 52,219 1 56,4871 54,402 M 759,832 1 1,060,275 1 71.66 FUND SURPLUS DEFICIT 75,105 1 175,899 38,071 288187 144,641 1 304,867 (41,432)1 (35,036)M 297,786 1 9,175 BEGINNING FUND BALANCE 11 317,336 FUND SURPLUS DEFICIT ___ _ _ 297 786 ENDING RESERVED FUND BALANCE 328,644 ENDING1 UNRESERVED FUND BALANCE _-_ 286,478 ENDING TOTAL FUND BALANCE __ - 615,122 LIBRARY DEBT SERVICE REVENUES 83-000-40-004015 JPROPF RTY TAXES 115,416 237,557 8,894 88,627 234,227 20,810 13,307 1 718,839 720,800 99.73% 83-1100-15-004500 JINVESTNTEN7EARNIRGS 8 1 61 8 1 13 25 40 1 32 132 - 0.00% TOTAL REVEN UES:LIBRARY DEBT SERVICE m 115,4161 237,565 1 8,9001 88,635 1 234,240 1 20,836 1 13,347 1 32 E 718,971 1 720,800 1 99.73 LIBRARY DEBT SERVICE EXPENDITURES 83-8`30»83-00-6000 PRINCIPLE PAYTIEN1--2005B - - - - - - - 175,000 175,000 175,000 100.00% 83.830•-83.00.8050 RNTEi".REST PAYMENT-20 3B 158,063 158,063 316,125 316,125 100:00% 83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - - - 175,000 175,000 175,000 1(x1.00% 83.830-84-00-8050 nTMREST PAYMENT-2006 - 27,338 - 27,338 54,675 54,673 100.00% TOTAL FUND REVENUES 115,416 1 237,565 1 8.9001 88,6351- 234,2401 20,8361 _ 13,347 1 32 718,971 720,800 99.75 TOTAL FUND EXPENDITURES - 185,400 - - - - - 535400 720,800 720 800 100.00% FETID SURPLUS(DEFICIT) 115,416 52,1651 1 88,635 1 234,2401 1 13,347 --- 535,368 (1,829) - LIBRARY DEVELOPMENT FEE REVENUES 84-000-42-00-3212 DEtVELOPMENTFEES 877 - - 2,175 3.975 250 - 7.275 8.000 90.94% 84-00045.00-+1500 JINVESTMENT EARNINGS I 12 13 E4 14 4 0 0 71 500 14.13% 84-00049-00-4982 71ZANSFER FROM LIBRARY OPS 332,519 - 332,519 332,500 100.010/. TOTAL REVENUES:LIBRARY DVLP FEES 888 12 13 334,708 14 3,979 250 0 339,864 341,000 205,07% LIBRARY DEVELOPMENT EXPENDITURES 84-840-60-00-6020 IBUILDINGS AND STRUCTURES 3,130 7,835 10,965 4,000 274.13% 84-840 49-00-9401 TRANSFER TO GENERAL 328,644 328,644 332,500 98.84% TOTAL FUND REVENUES 88811 12-;-- - 131 334,708 141 3,9791 250 0 339,864 341,000 99.67% TOTAL FUND EXPENDITURES - 11 3,1301 - 1 - 1 7,835:1 328,6441 - m 339,609 1 336,500 100.92 FUND SURPLUS(DEFICIT) 888 3,118 13 334,708 1__- 7,821 324,665 2501 0 N 255 1 4,500 DATE: 01/03/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 15:35:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/09/2012 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 3M 3M OF50344 12/02/11 01 ANNUAL CONTRACT RENEWAL 82-820-54-00-5468 00000000 01/09/12 16,956.00 AUTOMATION INVOICE TOTAL: 16, 956.00 VENDOR TOTAL: 16,956.00 ACI ACI SYSTEM CORP D8412 11/02/11 01 ELEVATOR CONTRACT 82-820-54-00-5462 00000000 01/09/12 335.40 PROFESSIONAL SERVICES INVOICE TOTAL: 335.40 D8428 01/01/12 01 RADIO RENTAL, SERVICE & 82-820-54-00-5462 00000000 01/09/12 827.40 PROFESSIONAL SERVICES 02 MONITORING ** COMMENT ** 00000000 INVOICE TOTAL: 827.40 VENDOR TOTAL: 1, 162.80 ATT AT&T 312Z891936-1211 12/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 01/09/12 269.95 TELECOMMUNICATIONS INVOICE TOTAL: 269.95 312ZB95841-1211 12/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 01/09/12 389.48 TELECOMMUNICATIONS INVOICE TOTAL: 389.48 VENDOR TOTAL: 659.43 BAKTAY BAKER & TAYLOR 2026510423 12/07/11 01 BOOKS 82-820-56-00-5698 00000000 01/09/12 89.00 MEMORIALS & GIFTS INVOICE TOTAL: 89.00 2026541170 12/14/11 01 BOOKS 82-820-56-00-5698 00000000 01/09/12 155.20 MEMORIALS & GIFTS INVOICE TOTAL: 155.20 VENDOR TOTAL: 244.20 DATE: 01/03/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 15:35:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/09/2012 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-1211L 12/15/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 01/09/12 64.40 TELECOMMUNICATIONS INVOICE TOTAL: 64.40 VENDOR TOTAL: 64.40 CAMBRIA CAMBRIA SALES COMPANY INC. 31890 12/05/11 01 GARBAGE BAGS, SOAP, BOWL 82-820-56-00-5620 00000000 01/09/12 308.11 OPERATING SUPPLIES 02 CLEANER, BOWL MOP, CLEANER ** COMMENT ** 00000000 INVOICE TOTAL: 308.11 VENDOR TOTAL: 308.11 EBESPUBL EBESCO PUBLISHING 123011 12/30/11 01 ANNUAL SUBSCRIPTION RENEWAL 82-820-54-00-5460 00000000 01/09/12 995.00 DUES & SUBSCRIPTIONS INVOICE TOTAL: 995.00 VENDOR TOTAL: 995.00 KONICAMI KONICA MINOLTA BUSINESS 219739338 12/18/11 01 COPIER CHARGES 82-820-54-00-5462 00000000 01/09/12 7.91 PROFESSIONAL SERVICES INVOICE TOTAL: 7.91 VENDOR TOTAL: 7.91 MIDWTAPE MIDWEST TAPE 2691554 11/30/11 01 DVDS 82-820-56-00-5686 00000000 01/09/12 46.98 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 46.98 2697781 12/07/11 01 DVDS 82-820-56-00-5686 00000000 01/09/12 23.99 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 23.99 DATE: 01/03/12 UNITED CITY OF YORKVILLE ] AGE: 3 TIME: 15:35:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/09/2012 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE IU :M AMT ---------------------------------------------------------------------------------------------------------------------------- -------- MIDWTAPE MIDWEST TAPE 2703768 12/14/11 01 DVDS 82-820-56-00-5686 00000000 01/09/12 23.99 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 23.99 VENDOR TOTAL: 94.96 NICOR NICOR GAS 91-85-68-4012 8-1111 12/07/11 01 902 GAME FARM RD 82-820-54-00-5480 00000000 01/09/12 1,086.27 UTILITIES INVOICE TOTAL: 1,086.27 VENDOR TOTAL: 1 ,086.27 OFFWORK OFFICE WORKS 199241 12/14/11 01 USB DRIVE 82-820-56-00-5610 00000000 01/09/12 23.98 OFFICE SUPPLIES INVOICE TOTAL: 23.98 VENDOR TOTAL: 23.98 RJKUHN R.J. KUHN INC. 0000010791 12/05/11 01 REPLACE LEAKING BALL VALVE 82-820-54-00-5495 00000000 01/09/12 1,_ 94.24 OUTSIDE REPAIR & MAINTENAN INVOICE TOTAL: 1,394.24 VENDOR TOTAL: 1,394.24 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000098565 12/01/11 01 DECEMBER ELEVATOR MAINTENANCE 82-820-54-00-5462 00000000 01/09/12 206.66 PROFESSIONAL SERVICES INVOICE TOTAL: 206.66 VENDOR TOTAL: 206.66 WAREHOUS WAREHOUSE DIRECT v DATE: 01/03/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 15:35:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/09/2012 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------- WAREHOUS WAREHOUSE DIRECT 1393327-0 12/21/11 01 LAMINATING POUCHES, INK 82-820-56-00-5610 00000000 01/09/12 150.04 OFFICE SUPPLIES 02 CARTRIDGES, RUBBERBANDS, ** COMMENT ** 00000000 03 PAPER ** COMMENT ** 00000000 INVOICE TOTAL: 150.04 VENDOR TOTAL: 150.04 YORKGF YORKVILLE GENERAL FUND 123111-LIB 12/31/11 01 DECEMBER HEALTH INSURANCE 82-820-52-00-5216 00000000 01/09/12 7,295.00 GROUP HEALTH INSURANCE 02 DECEMBER LIFE INSURANCE 82-820-52-00-5222 00000000 63.35 GROUP LIFE INSURANCE 03 DECEMBER DENTAL INSURANCE 82-820-52-00-5223 00000000 517.12 DENTAL & VISION INSURANCE 04 DECEMBER VISION INSURANCE 82-820-52-00-5223 00000000 58.37 DENTAL & VISION INSURANCE INVOICE TOTAL: 7,933.84 VENDOR TOTAL: 7,933.84 YOUNGM MARLYS J. YOUNG 111411 12/05/11 01 NOVEMBER 14 MEETING MINUTES 82-820-54-00-5462 00000000 01/09/12 63.75 PROFESSIONAL SERVICES INVOICE TOTAL: 63.75 VENDOR TOTAL: 63.75 TOTAL ALL INVOICES: 31,351.59 _d_ YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF DECEMBER 31, 2011 FISCAL YEAR 2012 May June July August September October November December January February March April 2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012 Money Market Old 2nd $225,320 $448,547 $379,488 $496,802 $894,352 $1,220,055 $263,292 $214,934 Account Building Old 2nd $293,406 $293,419 $333,432 $332,491 $324,670 $5 $255 $255 Development Fees Check Clearing Old $1741 $1,001 $1,001 $1,001 $1,001 $1,001 $1,001 $1,002 Account 1 1 1 1 Money Market Old 2nd Reserve Account $328,644 $328,644 Library IL Funds $79,813 $79,818 Library II-Funds Debt Service $520,221 Total: $520,467 $742,966 $713,920 $830,294 $1,220,024 $1,221,061 $1,193,227 622,823.09 PAYROLL F Y PERIODY PERIOD Y PERIOD tal $39,207 $38,493 $37,442 $38,042 $56,400 $37,814 $37,378 36,791.23 - - - - Library Programs LIBRARY PROGRAMMING Date Revenue Expenditures Year to Date December $103.00 $55.02 $47.08 In- Toddler Time-11/15/11- 12 children paid-x$1.00=$12.00=$12.00 Toddler Time- 11/21/11- 12 children paid-x$1.00= $12.00= $24.00 12/3/11-Santa- 1 child from other Library-$5.00= $29.00 11/30/11-After School Stories- 10 children x$1.00=-$10.00=$39.00 11/30/11- Picture Lady- 12 children x$1.00= -$12.00=$51.00 12/7/2011-Toddler Time- 14 children =$14.00=$65.00 12/14/2011- Little Readers-6 children=$6.00=$71.00 12/16/2011-Toddler Time- 14 children =$14.00=$85.00 12/20/2011-Toddler Time- 14 children=$14.00= $97.00 12/28/2011-There's No Time Like Snow Time-$6.00=$103.00 Out- Children's BOMC-+$4.90-(book Where's My Mummy) Children's BOMC-+$10.86= 11/30/11-Jewel- (snacks for programs)+ $33.81 12/29/11 (receipt dated 12/20/11)—popsicles for storytime--$6.35= $55.92 Sheet1 Librarian's Report December Circulation ADULTS YOUTH TOTAL Fiction 1742 2969 4711 Non-Fiction 1089 1207 2296 Audio Books 400 90 490 Audio Visual 390 324 714 Music CD's 242 167 Kits _- Periodical 202 14 216 Sheet Music 7 7 Reference Book Dial-A-Story 289 289 RAILS- Books sent to other libraries 616 248 -864 Total Circulation Gain Over Previous Year Loss Over Previous Year 2005 RAILS-Books sent to our library 945 435 1380 Re-gistration Adult 39 Juvenile 11 Non-Resident Taxpayer Non-Resident Reciprocal TOTAL 50 Items Added Books Fiction 41 Books Non-Fiction 107 20 Audio Books 2 DVD's g Reference 1 -17' Kits Sheet Music Periodical 71 Music CD 1 Total 232 89 321 Page 1 January Public Relations Articles—Photos - Kendall Country Record- Patch Meetings,Workshops Staff Meeting Circulation- Iwanski Programs,Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 10 Lunch Time Book Club 8 2nd Wednesday of each month Friends Meeting 18 Threads and More 14 Children Programs Picture Lady 12 Teen Meeting(3 Times) 27 Teen Book Discussion 10 Teen Christmas Parry 8 Teen Story Time 7 Story Time 10 Toddler Time (3 programs) 672 Little Readers 6 Reading Patch Club (3 Programs) 15 Read with Paws 7 Santa and Mrs. Claus 73 Patron Count 4826 Volunteer Doreen Johnson-Picture Lady—Bonnie Rooten(JWC) Teens Jessica Labedz Meeting Room Library- 5 City-7 Rent-3 Gifts and Memorials $100 Gift from Jean Birch $30.00 Christmas gift in honor of Dick and Bev Popp from Julie and Dale Deterding Time Line Fiscal Year May Approve Budget/levy State Report—City Council Report Review Executive Sessions June Nominations of Officers Inventory Update Non Resident Fee Update July Election of Officers Review Executive Session August Levy for City Disaster Plan Update September October Per Capita Grant November December January Review Executive Sessions February March April Public Notice Participants in Public Act 92-0166/Non Resident Fee Card Prepare Budget/Levy Director Evaluation Policy Update as needed Best Books of 2011 So many books,so many choices. The Yorkville Public Library has come up with a top 10 list of the most popular requested Fiction and Non-Fiction books of 2011. With January being National Book Blitz Month and the kick off to the Library's winter reading program Chill out and Read",now is the time to pick up one of these titles to start the year off on a great read. Most requested fiction books in no particular order. 1. The Help by Kathryn Stockett 2. The Girl with the Dragon Tattoo by Stieg Larsson 3. Room by Emma Donoghue 4. State of Wonder by Ann Patchett S. A Discovery of Witches by Deborah Harkness 6. Sing you Home by Jodi Picoult 7. The Night Circus by Erin Morgenstern 8. Smokin'Seventeen:a Stephanie Plum novel by Janet Evanovich 9. Water for Elephants by Sara Gruen 10. Sarah's Key by Tatiana de Rosnay Most requested non-fiction books in no particular order. 1. Steve Jobs by Walter Isaacson 2. Unbroken:a World War II Story of Survival,Resilience,and Redemption by Laura Hillenbrand 3. The Immortal Life of Henrrietta Lacks by Rebecca Skloot 4. In the Garden of Beasts: Love,Terror,and an American Family in Hitler's Berlin by Erik Larson 5. Heaven is for Real:a Little Boy's Astounding Story of His Trip to Heaven and Back by Todd Burpo 6. Jacqueline Kennedy: Historic Conversations on Life with John F.Kennedy by Jacqueline Kennedy Onassis 7. The 4-hour body:an Uncommon Guide to Rapid Fat-Loss, Incredible Sex,and Becoming Superhuman by Timothy Ferriss 8. Blood, Bones&Butter:the Inadvertent Education of a Reluctant Chef by Gabrielle Hamilton 9. The Greater Journey:Americans in Paris by David G.McCullough 10. That Used to be Us:How America Fell Behind in the World it Invented and How We Can come Back by Thomas L. Friedman