Library Board Packet 2012 03-12-12 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, March 12, 2012 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Community Relations
12. Unfinished Business
13. New Business Budget for Fiscal Year 2012 /2013
Review Supplemental Taxes
Long Range Plan
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline,performance or
legal counsel for the public body,including hearing testimony on a complaint lodged
against an employee of the public body, or against legal counsel for the public body
to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, February 13, 2012
902 Game Farm Road—Library Historic Wing
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call
Susan Chacon-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth
Gambro-yes, Carol LaChance-yes.
Absent: Judy Somerlot, Gail Gaebler, Bob Allen
Others Present
Library Director Michelle Pfister
Alderman/City Liaison Carlo Colosimo
City Finance Director Rob Fredrickson
Mariann Manthei, Friends of the Library
Recoenition of Visitors—
President Gambro recognized the visitors.
Ms. Manthei inquired as to when the Board would have money for books. President
Gambro answered that the budget is being reviewed quarterly and Ms. Lindblom added
that May 1St is the new fiscal year,but until development fees are received there is no
money available. Library hours will also not be expanded at this time.
Amendments to the Agenda— None
Minutes— January 9, 2012
Trustee Gryder noted a change to the minutes. On page 3 under New Business,Finance
Policy, it should read: "Ms. Gryder reported the Policy committee met last..."
(correction is in bold).
The minutes were then approved as corrected on a motion by Ms. Gryder and second by
Ms. LaChance. Voice vote approval.
Correspondence— None
Public Comment— None
1
Staff Comment— None
Report of the Treasurer
Budget Report
Treasurer Lindblom reported the following:
1. The Library Board received $19,331 in TIF money. Mr. Fredrickson explained that
the Fox Industrial TIF was closed down December 31, 2011 and approximately $600,000
remained in this account. It was turned over to the County who in turn, disbursed it to the
various taxing bodies in the County. Additional money will be received from this TIF
next year.
2. The Library spent more money this month than was received,however,there is still a
surplus in the Year to Date.
Detail Board Report
1. Page 1: ACI burglar alarm annual fee of$299.40
2. Page 3: Fox Valley Fire and Safety annual inspection for$1,005 &repair bill of
$340.95
3. Page 4: Nicor bill continues to be high at$1,364.47
4. Page 5: Prairiecat bill of$3,385.35
5. Page 5: Kuhn Plumbing bill of$192.41 for leaky faucet
6. Page 5: Sound Inc. quarterly fee of$709.50
7. Page 6: Elevator maintenance maintenance charge of$218.03
8. Page 6: Business Solution cost of$2,602.50. This connects the checkout system to
the internet system, reference desk and other uses resulting in time savings
9. The invoice total is $22,312.28 and the payroll is $35,649.
It was also noted that Michelle is tracking the increases in various contracts, etc.
Motion: Barb Johnson moved and Jo Ann Gryder seconded a motion to pay the invoices
in the amount of$22,312.28 and the payroll in the amount of$35,649.
Roll call: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, La Chance-yes,
Chacon-yes. Passed 6-0.
Finance Director Fredrickson sent a budget to the Board and the Finance Committee will
meet to discuss the budget on March 6 at 7pm. The quarterly meeting will be held on
March 12th
Report of the Library Director
Statistics
Ms. Pfister reported the following:
1. 11,511 items circulated
2. 84 new patrons
3. 146 new items added
4. Mariann Manthei reported $5 will be charged for computer classes with the Friends
paying the difference. Library employee Shelley compiled a graph of areas of interest
2
for classes and that includes digital photos and organizing computer files. Ms.
Manthei said the Friends will also pay for the summertime reading group program,
"Cold-Blooded Creatures". Other upcoming programs include Rt. 66 program on
March 20 at 7pm and Coupon Lady on April 19. The Friends may charge$2 apiece
and take registrations prior to the programs.
Howard Manthei will present a program on the 1940 census--kickoff date of May 2
Information from this era is hand-written and will be indexed by volunteers.
Mr. Manthei will advertise for volunteers and it is expected to take 6 months to
complete. A training session will be given on the 10 available Library computers.
5. Michelle said 38 people attended the String Theory program
6. Gift/memorials: Library received$331 for sales of the Treasure breads
7. Received more magazine subscription donations
8. Reported on Novelist program—it can search for authors and other information
9. Library system will be changing the checkout system, Michelle attended meetings and
voted on her choice for systems which is Innovation. She said many of the libraries
are upset about the many changes and are pulling out of the checkout system. The
remaining libraries have to make up the cost difference. The new system will cost the
Library about$2,000 more next year. If the Library pulled out of the checkout
System, Ms. Pfister said a full-time IT person would be needed.
10. Ms. Pfister said she has completed a long-range plan which will be beneficial if
grants become available. It will be placed on the next agenda to be formally adopted.
Ms. Johnson asked if the long-range plan should include maintenance. The Library
Mission Statement will be included in the plan.
In reviewing the timeline,President Gambro said the Library Director evaluation will be
done next month.
City Council Liaison No report
Standing Committees None
Policy
Unfinished Business
Computer Classes (Discussed earlier in meeting)
New Business
Sound Incorporated Maintenance Agreement
This agreement would cover the telephone maintenance at a cost of$1,165 a year. Ms.
Pfister spoke with Tom Lindblom who advised the Board to purchase the agreement
considering the age of the phone system and the fact that the phones are no longer under
warranty.
Motion: Sandy Lindblom moved to purchase the maintenance agreement with Sound
Inc. and Carol LaChance seconded the motion.
3
Roll call: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes, Chacon-
yes. Passed 6-0.
Library Check Clearing Account
Mr. Fredrickson is proposing to change the Library's clearing account to a Zero Balance
Account. The main account will continue to fund A/P and checks would automatically
be pulled from that account, resulting in some time-savings. However, checks will not be
issued until approved by the Board. There is no fee involved in this process.
Motion: Carol LaChance made a motion to switch from the Check Clearing Account to
the Zero Balance Account. Susan Chacon seconded the motion.
Roll Call: Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes, Chacon-yes,
Lindblom-yes. Passed 6-0.
Investment Policy
President Gambro presented some concerns on-behalf of Trustee Bob Allen. These
concerns are regarding the IMET funds--whether they are invested in foreign countries
and how are they protected. Mr. Fredrickson said the funds are Triple A rated money
market mutual funds insured by FDIC and also collateralized. Both the IMET and
Illinois Funds are FDIC insured.
Ms. Lindblom questioned the investment report to be prepared monthly by the Treasurer
per Section 114 of the Investment Policy. Finance Director Fredrickson said the Cash
Statement Report is the investment report at this time.
There was a discussion regarding the Illinois Investment ID#. Mr. Fredrickson said the
City and Library both use the City federal ID tax number. He thought that the Library
may have had a separate number many years ago. Ms. Lindblom thought the Library
could have a different number since the Library has its own budget and is its own entity.
In a related matter, Ms. Lindblom stated that she had difficulties obtaining paperwork
relating to her authority as a signer at Old Second Bank. Mr. Fredrickson will try to help
secure the necessary papers.
There was no further business and the meeting adjourned at 8:O1pm.
Minutes transcribed by
Marlys Young, Minute Taker
4
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING FEBRUARY 29,2012
ACTUALS BY MONTH(Cash Bash)
%o/Fucal Pem� 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% Year-to l) ANNUAL
ACCOUNT NUMBER DESCRIPTION h1a.t1 Juva•11 Jnl 11 Au sl•ll Sc-trmtur-11 Ocl°brr-IS Navtmber-II December-11 Janus -11 Februa -12 Totals BUDGET '%otBvdget
LIBRARY OPERATIONS REVENUES
82-000-00-00-4005 PROPERTY TAXES-LIBRARY 108,080 222,457 8,329 82,993 219,338 19,487 12,461 673,145 675,060 9973%
82-00040-00.4012 PROPERTY TAXES-FOX IND TIF 19,331 19,331 - 0 00%
82-000-41-00-4120 PERSONAL PROPERTY TAY 755 700 175 1,170 169 720 3,690 5,000 73.79%
82-000-01-00-4170 STATE GRANTS 17,231 17,231 17,200 100.18%
82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 2,175 3,975 250 325 7,600 8,000 95.00%
82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 980 527 1,069 995 10,749 13,000 82.69%
92-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 515 592 865 1,265 9,597 8,000 119.96%
82-000-44-00-4422 COPY FEES 320 332 347 263 328 258 171 183 321 264 21787 3,000 92.89%
82-000-04-00-4440 PROGRAM FEES 20 23 20 47 110 2,000 5.50%
82-000-45-00-4500 INVESTMENT EARNINGS 1 7 10 9 13 20 19 27 35 83 225 250 90.08%
82-000-48-00-4820 RENTAL INCOME 111 140 185 320 217 489 151 112 167 261 2,153 1,500 143.53%
82-00048-00-0824 DVD RENTAL INCOME 441 601 458 560 387 434 444 348 415 420 4,507 4,000 112.68%
82-0004MO-4832 MEMORIALS 1,000 400 1,120 161 1,065 130 411 110 4,396 0.001%
82-00048-00-0850 MISCELLANEOUS INCOME 7 40 72 62 133 130 17 48 110 49 668 0.00%
82-000-48-004881 SALE OF BOOKS 0.00%
82-000-49-00 4901 TRANSFER FROM GENERAL 328,644 - 500 329,144 332,500 0.00%
TOTAL REVENUES:LIBRARY 113,557 227,366 11,780 90,321 223,086 357,0861 15,0551 19J66 23 442 4.273 1085 33 1 069,450 101.49%
LIBRARY OPERATIONS EXPENDITURES
82-820-50-00-5010 SALARIES&WAGES 18,661 19,302 18,707 18,707 28,060 18,707 18,707 18,707 18,707 18,707 196,970 241,000 81.73%
82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 14,414 13,869 12,786 14,420 152,683 193,000 79.11%
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,775 1,836 1,779 1,779 2,669 1,779 1,779 1,779 1,803 1,803 18,780 22,500 83.47%
82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 2,478 2,436 2,354 2,485 26,200 40,000 65.50%
82-820-52-00-5216 GROUP HEALTH INSURANCE 7,295 7,295 14,590 7,295 7,295 7,295 7,295 7,295 65,655 87,975 74.63%
82-820-52-00-5222 GROUP LIFE INSURANCE 63 63 127 63 63 63 63 63 570 1,000 57.02%
82-820-52-00-5223 DENTAL&VISION INSURANCE 575 575 1,151 575 575 575 575 575 5,179 6,950 74.52%
82-820-54-00-5412 TRAINING&CONFERENCES 0.00%
82-820-54-00-5415 TRAVEL&LODGING 77 77 500 15.30%
82-820-54-00-5423 PUBLIC RELATIONS 0.00%
82-820-54-00-5426 PUBLISHING&ADVERTISING 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 694 705 699 700 702 709 724 724 732 6,387 8,500 75.14%
82-820-54-00-5452 POSTAGE&SHIPPING 27 198 225 2,000 11.25%
82-820-54-00-5460 DUES&SUBSCRIPTIONS 234 195 2,286 4,010 995 195 7,447 L4,000 53.19%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,746 1,960 2,444 2,820 1,638 1,349 2,922 1,484 6,712 23,076 29,000 79.57%
82-820-54-00-5466 LEGAL SERVICES 2,000 0.00%
82-820-54-00-5468 AUTOMATION 7 4,247 214 7 3,393 16,956 3,385 28,210 30,000 94.03%
82-820-54-00-5480 UTILITIES 582 276 283 236 614 540 1,086 1,364 4,981 15,000 3311%
82-820-54-00-5485 RENTAL&LEASE PURCHASE 0.00%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANC 139 1,594 444 1,394 192 3,764 4,000 94.09%
82-820-56-00-5610 OFFICE SUPPLIES 1,053 433 644 674 191 174 440 3,609 8,000 45.12%
82-620-56-00-5620 OPERATING SUPPLIES 631 579 248 469 238 706 308 3,179 9,000 35.32%
82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 0.00%
82-820-56-00-5640 REPAIR&MAINTENANCE 0.00°/
82-820-56-00-5671 LIBRARY PROGRAMMING 162 8 9 45 225 2,000 11.23%
82-620-56-00-5676 EMPLOYEE RECOGNITION 0.00%
82-820-56-00-5680 ADULT BOOKS 0.00%
82-820-56-00-5681 JUVENILE BOOKS 0.00%
82-820-56-00-5682 REFERENCE BOOKS 0.00%
82-820-56-00.5683 AUDIO BOOKS 0.00%
82-820-56-00-5684 COMPACT DISCS&OTHER MUSIC 0.00%
82-820-56-00-5685 DVD'S - 115 354 469 2,000 23.44%
82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 143 905 807 473 157 95 425 3,005 8,000 3756%
82-820-56-00-5698 MEMORIALS&GIFTS 453 485 154 374 861 400 244 242 3,234 0.00
82-820-56-00-5699 MISCELLANEOUS 38 38 1 250 15.29%
1
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING FEBRUARY 29,2012
ACTUALS BY MONTH(Cub Basis)
%offircalYear 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% Year-to-Dete ANNUAL_
ACCOUNT NUMBER DESCRIPTION _ Me ll Jaeo-ll July-11 Am eat-11 Se ber-11 0dober-11 Nomober-11 December-11 January-12 Febru -12 Totah SUDGET Y of BudRce
82-820-70-00-7799 CONTP.NGENCIES 30 94 124 1,000 12.35°n
82-820-99.00-9984 TRANSFER TO LIBRARY DVLP 332,519 332,519 332,500 1QO.Oi".b
TOTAL FUND REVENUES 0 113,557 227,3645 11,780 90,321 223.096 357,006 Moss 19,366 23,442 4,273 1,0H5,333 E 069 450 101.49°1.
TOTAL FUND£XPENDITURES M 39,207 1 S 713 1 49,851 379,509 1 78,445 1 52,2191 56d87 54,402 1 67044 59,729 996,603 1060275 83.611
FUND SURPLUS(DEFICIT) 74,351 1 176,654 (38,071)1 (288,187)1 144,641 1 304,867 (41,432)1 (35,036)1 (43,601)1 55 455 198,730 1 9,175
BEGINNING FUND BALANCE 317,336
FUND SURPLUS EFICIT 198.730
ENDING RESERVED FUND BALANCE 329,144
ENDING UNRESERVED FUND BALANCE 186 921
ENDING TOTAL FUND BALANCE 516 066
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4015 JPROPERTY TAXES 115,416 1 237,557 1 8,894 88,627 234,227 20,810 13,307 718,839 720,800 99.73%
83-000-45-00-4500 1N4'ESTMFN'T EARNINGS 81 61 8 1 13 1 25 1 40 1 32 1 71 m 140 0.0046
TOTAL REVENUES:LIBRARV DEBT SERVICE 115,4 6 237,565 8,900 88,635 234,240 20,836 13,347 32 1 71 718,978 1 720,800 1 99.73
LIBRARY DEBT SERVICE EXPENDITURES
83 83q-8:-00-$p00 PRINCIPLE PAYMENT-20058 175,000 175,000 175,000 100.00%
53-830-83-00-8050 INTEREST PAYMENT-2005B 158,063 158,063 316,125 316,125 100 00
83-830-84-00-8000 PRINCIPLEPAYMENT-2006 175,000 175,000 175,000 100.00%
83-830-84-00.8030 INTERESTPAYMENT-2006 27,338 27,338 54,675 54,675 100.00%
TOTAL FUND REVENUES 11.5,4161 237.5651 8.900 1 88.6351 _ 234,2401 20,W 1 13,347 1 32 7 -_ 718,978 720 800 99,75%
TOTAL FUND EXPENDITURES - 185,400 _ _ _ - - - - - 535,4001_ - - 720 800 720 800 100.00%
FUND SURPLUS(DEFICIT) 115,4161 52,1651 8,9001 88,635 234,2401 20.8361 13,347 535,368 7 - 1,822 -
LIBRARY CAPITAL REVENUES
84-00042-00-4212 JDFVTLCPMENT FEES 875 2,175 3,975 250 325 7,600 8,000 9300%
84-000.45-00-4500 iNvESTmENT 1rARNINGS 13 12 13 14 14 4 71 500 14 13%
84-000-49-00-4982 TRANSFER FR(1M LIBRARY OPS 332,519 332,519 332,500 100.01%
TOTAL REVENUES.LIBRARY CAPITAL 888 12 13 334,708 14 3.979 250 325 340 169 3411100 209,13Iu
LIBRARY CAPITAL EXPENDITURES
84-840-610-00-6020 1BUILDINGS AND STRUCTURES 1,130 7,83.5 10,965 4,000 274.13
8840-99 110-9901 TRANSFER TO GENERAL 328,644 5000 329,144 1 332,500 1 98 99
TOTAL FUND REVENUES 888 12 _ _ _ 131 334,709 _ _ 141 _ _3.979 1 2501 __ _• _ - 325 340,189 341,0001 99.76
TOTAL FUND EXPENDITURES - 3,1301 - - 1 7,835 1_ 328,644 1_ _ - - I SOON 340,1091 336,5001 101.07
FUND SURPLUS EFICIT) 888 3118 131 334,708 (7,821)1 324,665 250 1 17 80 1 4,500
2
DATE: 03/05/12 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:36:17 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/12/2012
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ATT AT&T
312Z891936-0212 02/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 03/12/12 269.95
TELECOMMUNICATIONS
INVOICE TOTAL: 269.95
312Z895841-0212 02/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 03/12/12 386.12
TELECOMMUNICATIONS
INVOICE TOTAL: 386.12
VENDOR TOTAL: 656.07
BAKTAY BAKER & TAYLOR
2026663590 .01/25/12 01 BOOKS 82-820-56-00-5698 00000000 03/12/12 48.69
MEMORIALS & GIFTS
INVOICE TOTAL: 48.69
2026681739 01/28/12 01 BOOKS 82-820-56-00-5686 00000000 03/12/12 246.54
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 246.54
2026695843 02/02/12 01 BOOKS 82-820-56-00-5686 00000000 03/12/12 194.82
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 194.82
2026719188 02/10/12 01 BOOKS 82-820-56-00-5698 00000000 03/12/12 300.51
MEMORIALS & GIFTS
INVOICE TOTAL: 300.51
2026740774 02/17/12 01 BOOKS 82-820-56-00-5686 00000000 03/12/12 190.91
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 190.91
VENDOR TOTAL: 981.47
CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0212L 02/15/12 01 JANUARY SERVICE 82-820-54-00-5440 00000000 03/12/12 72.12
TELECOMMUNICATIONS
INVOICE TOTAL: 72.12
VENDOR TOTAL: 72.12
DATE: 03/05/12 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:36:17 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 03/12/2012
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2752986 02/27/12 01 DVDS 82-820-56-00-5685 00000000 03/12/12 47.98
DVD'S
INVOICE TOTAL: 47.98
2759242 02/22/12 01 DVDS 82-820-56-00-5685 00000000 03/12/12 122.94
DVD'S
INVOICE TOTAL: 122.94
VENDOR TOTAL: 276.87
NICOR NICOR GAS
91-85-68-4012 8-0112 02/08/12 01 902 GAME FARM ROAD 82-820-54-00-5480 00000000 03/12/12 1,784.58
UTILITIES
INVOICE TOTAL: 1,784.58
VENDOR TOTAL: 1,784.58
PFISTERM PFISTER, MICHAELEEN
022412 02/24/12 01 POSTAGE REIMBURSEMENT 82-820-54-00-5452 00000000 03/12/12 10.60
POSTAGE & SHIPPING
INVOICE TOTAL: 10.60
VENDOR TOTAL: 10.60
SOUND SOUND INCORPORATED
R112648 02/14/12 01 SERVICE AGREEMENT CHARGES 82-820-54-00-5462 00000000 03/12/12 291.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 291.00
VENDOR TOTAL: 291.00
THYSSEN THYSSENKRUPP ELEVATOR CORP
3000128192 03/01/12 01 MARCH ELEVATOR MAINTENANCE 82-820-54-00-5462 00000000 03/12/12 218.03
PROFESSIONAL SERVICES
INVOICE TOTAL: 218.03
VENDOR TOTAL: 218.03
UNITED CITY OF YORKVILLE
LIBRARY BOARD
BILL LIST SUMMARY
Monday, March 12, 2012
PAYROLL DATE
BI-WEEKLY 3/2/2012 $17,957.53
TOTAL PAYROLL $17,957.53
ACCOUNTS PAYABLE
BILLS LIST 3/12/2012 $5,918.47
TOTAL BILLS PAID $5,918.47
WIRE TRANSFERS
FEBRUARY INSURANCE 3/12/2012 $7,479.03
$0.00
TOTAL WIRE TRANSFERS $7,479.03
TOTAL DISBURSEMENTS $310355.03
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF FEBRUARY 29, 2012
FISCAL YEAR 2012
May June July August September October November December January February March April
2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012
Money Market Old Second $225:32() $448,547 $379,488 $496,802 $894,352 $1,220,055 $591,936s 55 1,''"1 75
Account $169,484 $113,950
Building Old Second $293,406 $293,419 $333,432 $332,491 $324,670 $5 2 _.• $255 - ?
Development Fees
Check Clearing Old Second $1,741 $1,001 $1,001 $1,001 $1,001 $1,001 $1,001 $1,002 $1,002 $2,074
Account
Library Operations Old Second $328,644 $328,644
Reserve
Library Operations IMEC $328,661 $328,734
Reserve
Library Operations d[linafs Funds $79 13 $79,818 $79,820 $79,926
Library Debt Wimq' us $520221 -$1,829 $7
Service
Total $520,467 $742,966 $713,920 $830,294 $1,220,024 $1,221,061 $1,521,871 $951,467 $579,229 $524,671 $0 $0
PAYROLL
151 61M 0.1ZI(XI $20,063 $19,622 $18,884 $18,859 $18,670 $18,962 $18,918 $17,978 $16,827 $18,500
2NDPAY I kk fl) $19,144 $18,871 $18,559 $19,183 $18,537 $18,852 $18,460 $18,813 $18,822 $18,915
3RD PAY PLR10) 319,1Y2
Total $39,207 $38,493 $37,442 $38,042 $56,400 $37,814 $37,378 $36,791 $35,649 $37,416 $o $0
Sheet1
Librarian's Report
February
Circulation ADULTS YOUTH TOTAL
Fiction 1831 4069 5900
Non-Fiction 1533 1485 3018
Audio Books 385 100 485
Audio Visual 851 468 1319
Music CD's 226 78 304
Kits 16 16
Periodical 113 26 139
Sheet Music 1 1
Reference Book 1 1
Dial-A-Story 296 296
RAILS-Books sent to other libraries 724 218 942
Total Circulation 5665 6756 12421
Gain Over Previous Year
Loss Over Previous Year 1819
RAILS-Books sent to our library 1078 467 1545
Registration
Adult 60
Juvenile 22
Non-Resident Taxpayer 2
Non-Resident
Reciprocal
TOTAL 84
Items Added
Books Fiction 29 31
Books Non-Fiction 22 9
Audio Books
DVD's 8 5
Reference 4 20
Kits
Sheet Music
Periodical 73
Music CD --
Total 136 65 201
Page 1
February
Public Relations Articles—Photos - Kendall Country Record- Patch
Meetings,Workshops Staff Meeting
Circulation/Iwanski
E-Books—DeBord, Augustine
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2°a Thursday of each month 10
Lunch Time Book Club 5
2°d Wednesday of each month
Friends Meeting 18
Threads and More 14
Children Programs Picture Lady 25
Teen Meeting(3 Times) 27
Teen Bake Sale($97.00 for Mutual Ground)
Story Time 12
Toddler Time (4 programs) 103
Little Readers (2 programs) 13
Read with Paws 14
Patron Count 6181
Volunteer Doreen Johnson- Picture Lady
Stephanie McCue
3 Fox Valley Therapy Dogs and their Handlers
Teens
Meeting Room Library-5 City-2 Rent-4
Gifts and Memorials
Library Programs
CHILDREN'S LIBRARY PROGRAMMING
Date Revenue Expenditures Year to Date Balance
December $103.00 $55.02 $47.08
January $45.00 $75.28 $16.80
February $93.00 $24.00 $85.80
Total left from last month-$16.80
In for February 2012-
2/8/12--- Little Readers---$6.00
2/10/12---Toddler Time-$14.00
2/15/12—Toddler Time-$14.00
2/22/12- Little Readers-$7.00
2/24/12-Toddler Time-$14.00
2/27/12-Toddler Time-$15.00
2/29/12- Picture Lady- $15.00
2/29/12-After School Stories-$5.00
+ $93.00
Out for February 2012
Snacks for toddler time-$8.06-(1 only took$8.00)
Snacks for Toddler Time-$3.69 plus tax=$4.00
Cookies for snacktime-$2.96 (1 rounded it up to$3.00)
Pudding Snacks-$8.80 (rounded it up to $9.00)
- $24.00
1. Go to the Open Meeting Act training site: http://foia.ilattomeygeneral.netIDefault.aspx
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Welcome to the 2012 Open Meetings Act Training
Course.
TRA]NlNO
Testing Your Kacwiedge -
� CG:{There:a poor your certificate
You aie a member of the Library District Hoard You discover an opportunity iorthe COnclUSloi-, ——
library to purchase the new computer equipment it desperately needs at a great p;ere.
You have to purchase the equipment by Friday to take advantage of the sale,but the Congratulationsl fou have successfully completed the Public Access Counselors
next regular board meeting is not unfit the following Monday The Director calls for a 2012 Open Mee ings Act training
special meeting to be held on Thursday night at 7 00 p.m.at the Library's west branch Remember to pint jour ceftificale of completion and file it with your public body
Tuesday morning the Board's secretary emaifs the members to notify them of the
meeting and posts notice and an agenda for the meeting on the Library District ARhough this irrirung has provided you with an overview of marry of the issues that
webslte and at the District's main office,located at the Library's downtown branch public bodies routinely encounter you may still come across situations in which the
application of JMAjs not dear.Ifyou do,please use the resources Ihattne Office of
Has the secretary fulfilled the notice requirements for the meeting? the Attorney Cenral has available on itswebsite.
www,illinoisattome eneral. ov
Click here to review the law
No,because the secretar:r has failed to post notice at the location of the meeting Once you have completed your training print your
N-,-because the secretary failed to bane the notice published in the local paper. certificate. Save one copy for your records and send a
Yes,bec—mise notice and an agenda were posted at least 48 hours before the aeetmg at the copy to the City for their files.
Board's principal ciEkT 2112mmp
YORKVILLE PUBLIC LIBRARY
LONG RANGE PLAN 2012 -2015
Adopted by the Yorkville Library Board
March 12, 2012
Introduction
Needs of the Yorkville Public Library are becoming more sophisticated and expectations are
higher than ever. These needs and expectations translate into an increased demand for the
library to deliver the most accurate and up-to-date resources in an ever changing array of
formats by well-trained, knowledgeable staff in the best possible library. This is the challenge
the library is facing today in light of our economic climate.
Our purpose for Lone Ranee Plannine is to have:
• A common image of the direction the library is moving.
• A sense of consistency within the library.
• Identified, discussed and resolved key issues.
• Set priorities for implementation.
• Improve communication.
• A benchmark to measure future performance.
Mission Statement
The purpose of the Yorkville Public Library is to meet the informational, cultural, educational,
and recreational needs of all residents, regardless of age, interest, or educational
background. The Library Board actively seeks to identify those needs and to provide
collections, service, and programs to satisfy them.
Following are the primary objectives of the Yorkville Public Library:
1. To select, organize, and make available a collection of books and other media.
2. To staff the library with conscientious, skilled people.
3. To participate in cooperative resource-sharing programs.
4. To provide programs and services which meet the identified needs of the community.
5. To cooperate with other community agencies and organizations.
6. To provide comfortable, practical physical facilities.
7. To support an active public relations program.
Our Values
Progressive
Service Oriented
Welcoming Atmosphere
Resourceful
Knowledgeable Staff
Board of Trustees
Beth Gambro
Barbara Johnson
Sandy Lindblom
Carol La Chance
Gail Gaebler
Robert Allen
Jo Ann Gryder
Susan Chacon
Judy Sumerlot
Our Long Ranee Goals
Goal 1: Provide the community with a trained and highly motivated staff.
Maintain a staff that believes in the library's mission and values, consistently delivering
excellent service to the community. Continue in-service training, workshops, conference, or
networking events, as the budget allows.
Goal 2: Operate and maintain a facility based on the changing role of the library and
needs of the community.
The library provides a comfortable, inviting environment where patrons feel welcomed and a
facility where patrons can easily orient themselves around the library. Continue to manage
the current facilities resources and space in the best possible manner.
Goal 3: Provide and expand services and programs to meet the needs of the
community.
Explore new service and program possibilities as the community demographics continue to
evolve.
Goal 4: Investigate and implement the latest technology appropriate for our library.
Fully support the technological infrastructure needed to bring the latest technological and
informational resources to the community. Examine possible upgrades and/or expansion of
technology resources.
Goa 15: Increase public awareness of library materials, services and programs to
promote support.
Ensure that the community members are aware of library services through the library website
as well as local media.
Goal 6: Collection
Continually evaluate and update the collections to ensure adequate and timely resources are
available to our patrons of all ages.
Goal 7 Secure adequate funding to continue providing library service that meets the
needs of the community.
Work with city officials to secure funding at a level that allows us to meet our goals. Apply for
grants to supplement library funding. Continue to seek fair reimbursement from patrons for
programs and routine utilization of library services.
This long range plan will continue for a three-year period. At the same time, we will continue
to build upon our goals from previous long-range plans. The Library board and staff will
discuss strategies for implementing these goals on a regular basis.
What Illinois tax fund can be used to pay what expenses?
Library General Fund --this fund pays for everything not paid for by the other library tax funds. The
legal citation is 75 ILCS 5/3-1 for municipal libraries and 75 ILCS 16/35-10 for district libraries.
Examples include:
• salaries—full and part time • computers, printers, scanners
• rent/mortgage payment • programs—children and adult
• book,video and other materials • furniture
• utilities • supplies
• Internet access • photocopier
The maximum is .15%without voter approval. With voter approval,the rate can go to .60%.
Audit Fund ---this fund pays ONLY for the library's annual audit expenses. Check with your
lawyer and auditor to determine if bookkeeping software could also be considered under this
fund.The legal citation is 65 ILCS 5/8-8-8 for both municipal libraries and district libraries.
This tax is not subject to voter objection or recall.There is a legal maximum, but it is rare for a
library to reach that maximum amount.
IMRF Fund---this fund pays ONLY for the library's Illinois Municipal Retirement Funds expenses
The legal citation is 40 ILCS 5/7-171 for both municipal libraries and district libraries. Note:If a
municipality is not part of IMRF, the municipal library may not join IMRF. When the municipality
joins IMRF, the library may also join IMRF. This tax is not subject to voter objection or recall.
There is not a maximum amount for this tax;you tax at the level needed for the IMRF payment.
Medicare/Social Security Fund---this fund pays ONLY for the library's FICA expenses.The legal
citation is 40 ILCS 5/21-110 and 21-110.1 for both municipal libraries and district libraries. This
tax is not subject to voter objection or recall. There is not a maximum amount for this tax;you
tax at the level needed for the FICA payment.
Building/Maintenance Fund ---this fund is ONLY for the building and its upkeep, you can pay
for 1)the purchase of sites and buildings; 2)for construction and equipment of buildings; 3)for
the rental of buildings—for library purposes; 4)
library building: 1d egluinm_ P- .The taxpayers may petition this tax be put on the ballot for
their approval.The legal citation is 75 ILCS 5/3-1 for municipal libraries and 75 ILCS 16/35-10 for
district libraries. This tax is subject to voter objection or recall.
Examples include:
• renting library space/storage • general carpentry/maintenance
• painting the building • tools and supplies
• photocopiers& computers • VCR/TV/DVD (equipment)
• roofing and tuck pointing • puppet stage
• printers and scanners • desks,tables &counters
• sidewalks • rugs or carpet
• shelving& bookends • vacuums & mops
• maintenance &cleaning contracts • lawn mower or lawn care
• chairs • garbage cans & bags
• brooms, rakes • book drop purchase
• fans & heaters • book mobile expenses
• snow removal
• drapes, curtains, blinds
Tort and Immunity(Insurance) Fund—this fund pays for the building, liability and 'director's &
officer's liability' insurances. It does not pay for health insurance costs. It can pay for certain
lawsuit damages, such as personal injury, or discrimination. In some instances, in accordance with
the library's the tax can cover the cost of the library's risk
management or self-insured expenses,for example safety expenses and safety officer costs. The
legal citation is 745 ILCS 10/9-107 for both municipal libraries and district libraries. See also 75 ILCS
5/4-14.
Examples include:
• Director's & Officer's Liability • paper towels (health issues)
• Workers' Compensation • carpet/rug repair
• Unemployment Compensation • sanitizing soaps and cleansers
• Portion of the custodian's salary for the • batteries for emergency&flash lights
ongoing correction of safety issues • trash removal
• Portion of the Safety Officer's salary for • light bulbs and ballast
the ongoing oversight of safety issues • safety supplies
• fire extinguishers and maintenance • security alarm system
• snow removal (as a safety issue)
This tax is not subject to voter objection or recall.There is not a maximum amount for this tax;
you tax at the level needed for the Insurances. However, the library must have a board adopted
Risk Management Plan, one that covers Loss Control issues for this tax.The library's attorney
will be able to assist the library in drafting this plan.
Working Cash Fund ---this tax can be used ONLY four (4)times in the life of the library. It is a
type of'savings account'for the library, but any money removed from the fund MUST be repaid
with interest.The legal citation is 75 ILCS 5/3-9 for municipal libraries and 75 ILCS 16/35-35
&16/30-95 district libraries. �nis tax is subject to voter objection or recall.
Special Reserve Fund---this is not a tax, but a legal method to save money for a new building,
renovation, major repairs or building emergencies.This is not the piggy bank;the working cash
fund is.The legal citation is 75 ILCS 5/5-8 for municipal libraries and 75 ILCS 16/40-50 & 16/40-5
district libraries.