Library Board Packet 2012 04-09-12 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, April 9, 2012 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Community Relations
12. Unfinished Business
13. New Business Public Notice
Long Range Plan
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline,performance or
legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body, or against legal counsel for the public body
to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, March 12, 2012
902 Game Farm Road—Library Historic Wing
7:OOpm
The meeting was called to order at 7:OOpm by Vice-President Barb Johnson.
Roll Call
Barb Johnson-yes, Gail Gaebler-arr. 7:03, Susan Chacon-yes, Sandy Lindblom-yes,
Bcth Gambro-absent, Judy Somerlot, Bob Allen-yes, Carol LaChance-yes, Jo Ann
Gryder-yes.
Others Present
Library Director Michelle Pfister
Alderman Carlo Colosimo
City Finance Director Rob Fredrickson
Recognition of Visitors— Mr. Fredrickson was recognized.
Amendments to the Agenda— Trustee Lindblom asked to move the budget discussion
with the Report of the Treasurer. This was approved.
Minutes— February 13, 2012
The minutes were approved as read on a motion by Ms. Lindblom and second by Ms.
Gryder.
Correspondence—
Library Director Pfister received notification from Secretary of State Jesse White
regarding the approval of a per capita grant in the amount of$17,352.49. However,the
grant will not be received until next fiscal year. The money will be used for databases,
library subscriptions and anything else needed.
Public Comment— None
Staff Comment— None
New Business (out of sequence)
Budget for Fiscal Year 2012/2013
Treasurer Lindblom reported the following:
1. The property taxes are at 99% and all taxes have been received for the Fiscal Year
2. Subscription cards are at 119% of the budget
1
3. Rental incomes are at 143%
4. DVD rentals are at 112%with 2 months left in F/Y
5. Total revenues are at 101% of the budget
6. Expenditures are substantially below budget and salaries are on course
Report of the Treasurer
Detail Board Report
1. Page 2: Cambria Sales--Library custodians replenished supplies
2. Page 2: monthly copier charges were $446.46
3. Page 3: Nicor bill--$1,784.58
4. Page 4: Sound Inc.-quarterly service agreement charges of$291
5. Total invoices of. $5,918.47
6. Total payroll of: $37,416
Cash Flow
Ms. Lindblom said the Library currently has $524,671,however,the reserve amount of
$328,000 is included in that figure.
Payment of Bills
Motion: Ms. Gryder moved to pay the payroll in the amount of$37,416 and the bills in
the amount of$5,918.47. Carol LaChance seconded the motion.
Roll call: Gaebler-yes, Chacon-yes, Lindblom-yes, Somerlot-yes,Allen-yes, LaChance-
yes, Gryder-yes, Johnson-yes. Passed 8-0.
Ms. Lindblom reported on a Finance Committee meeting that was held last Tuesday,
(March 6, 2012). The Finance Director had prepared a proposed budget that was
reviewed and compared to what had been spent. She highlighted the following points:
1. Development fees for books moved to Capital Funds
2. Rental income increased from$1,500 to $2,000
3. DVD income increased from$4,100 to $4,500
4. Hiring freeze,therefore no increase in payroll
5. Increase in IMRF Library's share, for total of$16,200, will pay off in
December
6. Group insurance increased dramatically, possibility of employees paying more
if finances worsen. Another trustee said it would not be fair to ask the
employees to pay more with no pay increase.
7. Dental insurance decreased since dental and vision were combined
8. Postage & shipping decreased from$2,000 to $1,000
9. Automation increased from $30,000 to $35,000
10. Utilities given a 5%increase.
11. Repairs&Maintenance increased from$4,000 to $5,000 (1 bill re-coded)
12. Paying agent fees for bonds, (previously coded under Professional Services)
13. Operating Supplies decreased from $9,000 to $7,500
14. Book development fees removed from operating supplies, not part of
operating budget
2
15. Total proposed expenditures: $794,414 and a proposed surplus of$23,220
16. Fund Balance indicates the actual amount of cash at bank
17. A transfer was made to pay debt service,transfer may not be needed next year
18. Library Capital Fund—for compliance, all development fees placed into
development fund and breakdown of expenditures is given
19. Was noted the"carryover"funds will stay in the Fund Balance and kept off
budget to avoid confusion
Motion: Motion was made by Gail Gaebler and seconded by Carol LaChance to accept
the budget as presented.
Roll Call: Chacon-yes, Lindblom-yes, Somerlot-yes, Allen-yes, LaChance-yes, Gryder-
yes, Johnson-yes, Gaebler-yes. Passed 8-0.
Report of the Library Director
Statistics
1. 12,421 items circulated
2. 84 new Library cards issued
3. 201 new items
4. 2 staff members attended e-book seminar
5. Friends report: next program on Rt. 66 on March 20. Friends donated$1000
towards adult books and$500 for childrens' books
6. Library employee Shelley wrote summary of adult groups. Thursday attendance
increased.
7. Teens' bake sale generated and$92.00 donated to Mutual Ground
8. $85 was spent on children' program
9. All Library Trustees must take on-line course regarding Open Meetings Act
and pass test. Michelle asked all to complete prior to next meeting and a copy
of certificate will be given to City.
10. Ms. Pfister said the Library meeting scheduled on November 12 is on a day when
the Library is closed. The Board decided to go ahead with that meeting.
11. City employee replaced lights
12. Sound Inc. replaced a camera
13. Trico replaced a pump that malfunctioned.
City Council Liaison No report
Standing Committees
Personnel
The Personnel Committee will meet for Ms. Pfister's evaluation and will advise Michelle
for posting the meeting date.
Unfinished Business None
3
New Business
Review Supplemental Taxes
A list was provided in the packet detailing how the Illinois tax funds can be used. The
Board will need to review in regards to the per capita grant.
Long-Range Plan
Ms. Pfister said the complete mission statement was included. It was also noted that
Judy Somerlot's last name was misspelled. Ms. Gryder also suggested that formulation
of a Library District be included as a long-range goal. This plan will be brought back for
review next month
Additional Business None
Adiournment
There was no further business and the meeting was adjourned at 7:49pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
4
LIBRARY BOARD
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31,2012
ACTUALS BY MONTH(Cmh Bub)
%o/Fuca((ear 8% 17% 159 33% 4M 30% 58% 67% 75% 83% 92% 'r'° 4.0� ANAL
JA.C.UNT NUMBER DESCRIPTION Mav-11 June-11 July-11 Au 041 Se tember-1l October-11 November-11 December-11 Janua -12 Februa -12 March-8 T°I°1° BUDGET %ui 6udRrl
LIBRARY OPERATION'S RFW_141.iES
8.2-000.40-00.4005 PROPERTY TAXES-LIBRARY 108,080 222,457 8,329 82,993 219,338 19,487 12,461 673,145 675.GD0 99.73%
82.000.40.00-4012 PROPERTY TAXIES-FOX IND TIF 19,331 19,331 0.00
82-000-41.00-4120 PTRSOVAL PROPERTY TAX 755 700 175 1,170 169 720 201 3,891 5,000 7782%
42-000.41-00-4170 STATE GRANTS 17,231 17,::31 17 20i! i00 18%
82-000-02-00-0211 DEVELOPMENT FEES-BOOKS 875 2,175 3,975 250 325 7,600 8,000 93.W/°
82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 980 527 1,069 995 1,044 11,793 13,000 90.72%
82-000.44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 515 592 865 1,265 373 9,970 8,000 124.62%
82-000-44-00-0422 COPY FEES 320 332 347 263 328 258 171 183 321 264 203 2,990 3,000 99.66%
82-000-04-00.4440 PROGRAM FEES 20 23 20 47 110 2,000 5.50%
82-000-45-00.4500 INVESTMENT EARNINGS 1 7 10 9 -13 20 19 27 35 83 ]1,723 312 250 124.96%
82-000-08-00-4820 RENTALINCOME 111 140 185 320 217 489 151 112 167 261 2,473 1,500 164.87°/
82-000-08-00.4824 DVD RENTAL INCOME 441 601 458 560 387 434 444 348 415 420 5,025 4,000 125.63%
82-000-08-00-4832 MEMORIALS 1,000 400 1,120 161 1,065 130 411 110 6,119 0.00%82-000-08-00-4850 MISCELLANEOUS INCOME 7 40 72 62 133 130 17 48 110 49 716 0.00%82-0 00-08-00-4881 ALE OF BOOKS 82-0 00.4900.4901 TRANSFER FROM GENERAL 328,644 500 329,144 332,500 0.00%TOTAL REVENUES:LIBRARY 113 557 227 66 11 780 90 21 223 086 357 086 15 055 19 366 23 442 4 273 1,089,851 1 069 450 101,91%
LIBRARY OPERATION'S EXPENDITURES
82-R2k•50.g0-SOiq
SALARIES&WAGES IH.661 1Q.3t2 18,707 18.707 29,OtiS, :5.707 18.707 18,707 18.701 18,707 :8,060 22f 03.: 241,000 933.71.1.
82.820-50-00.5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 14,414 13,869 12,786 14,420 20,404 173,087 193,000 69.68%
82-820-52-00-5212 RETIREMENT PLANCONTRiBUT10 1,775 1,836 1,779 1,779 2,669 1,779 1,779 1,779 1,803 1,803 2,705 21,485 22,500 95.49%
82-820.52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 2,478 2,436 2,354 2,485 3,648 29,848 40,000 74.62%
82-820-52-00-5216 GROUP HEALTH INSURANCE 7,295 7,295 14,590 7,295 7,295 7,295 7,295 7,295 6,893 72,548 87,975 82.460/a
82-820.52-00-5222 GROUP LIFE INSURANCE 63 63 127 63 63 63 63 63 63 634 1,000 6135%
82-820-52-00.5223 DENTAL&VISION INSURANCE 575 575 1,151 575 575 575 575 575 523 5,702 6,950 82.04%
82-820-54-00-5412 TRAINING&CONFERENCES 0.00%
82-820-54-00-5415 TRAVEL&LODGING 77 -41 118 500 2155%
82-820-54-00-5423 PUBLIC RELATIONS OM`14
82-820-54-00-5426 PUBLISHING&ADVERTISING 100 0.000/0
82-820-54-00.5440 TELECOMMUNICATIONS 694 705 699 700 702 709 724 724 732 728 7,115 8,500 83.70°A
82-820-54-004452 POSTAGE&SHIPPING 27 198 11 236 2,000 11.78%
B2-820-54-00-5460 DUES&SUBSCRIPTIONS 234 195 2,286 4,010 995 195 7,447 14,000 53.19%
B2-820-54-00-5462 PROFESSIONAL SERVICES 1,746 1,960 2,444 2,820 1,638 1,349 2,922 1,484 6,712 1,101 24,177 29,000 83.37%
82-820-54-00-5466 LEGAL SERVICES 2,000 0.00-A
82.820-54-00-5468 AUTOMATION 7 4,247 214 7 3,393 16,956 3,385 28,210 30,000 94.03%
82-820-54.00-5480 UTILITIES 582 276 283 236 614 540 1,086 1,364 1,785 6,766 15,000 45.11%
82-820-54-00-5485 RENTAL&LEASE PURCHASE 0.00%
82-820.54-00.5495 OUTSIDE REPAIR&MAINTENANC 139 1,594 444 1,394 192 3,764 4,000 94.09%
82.820-56-00-5610 OFFICE SUPPLIES 1,053 433 1 644 674 191 174 440 3,609 8,000 45.12%
82-820.56-00-5620 OPERATING SUPPLIES 631 579 248 469 238 706 308 994 4,173 9,000 46.37%
82-820-56-00.5635 COMPUTER EQUIPMENT&SOFTWARE 0.00%
82-820-56-00-5640 REPAIR&MAINTENANCE 0.001/
82-820.56-00-5671 LIBRARY PROGRAMMING 162 8 9 45 225 2,000 11.23%
82-820-56-00-5676 EMPLOYEE RECOGNITION 0.00°/
82-820-56-00-5680 ADULTBOOKS 0.001/
82-820-56-00-5681 JUVENILE BOOKS 0.00%
82-820-56-00-5682 REFERENCE BOOKS 0.000/0
82-820.56-00-5683 AUDIO BOOKS 0.000/0
82-820-56-00-5684 COMPACT DISCS&OTHER MUSIC 0.000/1
82-820-56-00-5685 DUD'S 115 354 277 746 2,000 37.28%
82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 143 905 807 473 157 95 1 425 632 3,637 8,000 45.46%
R2-824-56-00.5698 MEMORIALS&GIFTS 453 485 154 374 881 400 244 242 349 3,583 0001/.
82-810-36-00-SR99 MISCPLIANP.OUS 38 38 250 [5.29%
82-820-]7-00.770? ei3;\TINGENCIES 30 94 124. ],000 t2.350/1
152-820.99-00-9984 -CRANSFERI'OLIBRARYDVLP 332519 532,519 332500 100011/1
TOTAL FUND RENEN-UES 113 S7 227 11,180 ____ "1321 _ 223,0116 3S7,0116 __ 15.055 1 19 13,4421 4273 1 4,518 1,089,851 1 1,069,450 101.91%
TOTAL FUND CAPCNDT'TTJRES 39,207 _ 50,713 _ _ 49,1151_ 378,509 _ 7 5 _ $2,219 _56,447 1 A402 __ 67,044_1 S9,729 1 68,215 m 954,818 1 1,060,275 90.05
FLNDSURPLUS DEFICIT 74,3911 176,654 38071 288187 141 1 1 304,967 41432 5036 (43,601)1 (55A55) 63697 135,033 9,175
LIBRARY BOARD
BUDGETREPORT
FOR THE PERIOD ENDING MARCH 31,2012
ACTUAIS BY MONTH(CUh Bub)
%ojFueol F,ar 89 17% 259 33% 42% SON 38% 67% 7S% 83% 9]% Year•to-Date ANNUAL
JACC.UNT NUMBER DESCRIPTION __ May-II June-11 July-I1 Augua611 September•11 October-11 Navemher-li December-ll Jenuury-12 Fehruay4l Mnrch-l1 Tohb BUDGET Xof Budget
LIBRARY DEBT SERVICE REVENUES
8.1.000.40-00.4415 PROPESR7YTAXES 115,4161 237,557 1 8,894 1 88,627 1 234.2271 20,810 1 13,307 1 718,834 720,$09 9973%
83440.45•-00-4500 1NVE•STYIENT EARNINGS B 6 8 13 25 40 32 7 140 0.0036
TOTAL REVENUES:LIBRARY DEBT SERVICE 115,416 237,565 8,900 SBA35 234,240 20,936 113,347 32 7 718 78 728800 99.74%
LIBRARY DEBT SERVICE EXPENDITURES
83-830-83-00.8000 PRINCIPLE PAYMENT-2005B 1759000 175,000 175.008 100(0/6
83-830-83-60-8050 INTEREST PAYMENT•2005B 158,063 158,063 316,125 316,125 ]00.00%
83-830-84-00-8000 PRINCIPLE PAYMENT-2006 175,000 171,000 175,000 I00.00%
83-830-84-00-8060 INTEREST PAYMENT-2006 27,338 27,338 54,675 54,675 140.40%
TOTAL.FUND REVENUES 115,4161 237,4651 8.900 83,635 1 234440 20,836 13,3471 32 7 718,978 720,800 99.75%
TOTAL FUND EXPENDITURES 185.400
• - 535,00 - - 720,800 720,800 100.00
FUND SURPLUS DEFICIT 115,4161 524165 1 8,900 1 88,636 1 234,240 1 20,9361 13,347 1 (535,368) 7 (1,822) -
LIBRARY CAPITAL REVENUES
84.000.42.00.421: 1 DEVELOPh4ENT FEES 875 2,175 1 3,975 25-0E----- 325 7.600 I 8,000 95 00'/e
R4.000.45-00450(1 jFNVESTnENT FARWNGS 13 12 13 14 14 4 0 71 $00 14.13%
1.0)00-49.00.4982 7RANSFERFROMLIBRARYOPS 332,519 S'!?519 332,500 10001°6
TOTAL REVENUES:LIBRARY CAPITAL 888 121 131 334,708 1 141 3,979 1 2501 1 1 325 1 0 m 340.189 341 000 209.13'.
LIBRARY CAPITAL EXPENDITURES
84.840-60-00-6020 BUILDINGS AND STRUCTURES 1 7.935 14,965 1 4,000 1 274.13°/
84-840-99-00-9901 I TRANSFER TO GENERAL m 3?8 h4A :?i^] IP+,144 332,500 98.99°.0
TOTAL FUND REVENUES 888 121 13 1 3347.08 _ 14 i 3P79 _2501 325 _0 M 340,189 1 341,000 99.76
TOTAL FUND EXPENDITURES 36130 _ _ 7,935 1 328,644 _ 500 I Im 340,109 1 336,500 101.07
FUND SURPLUS(DEFIC 888 1 3,118 13 334,708 7,821 (324,66S) 250 175 0 N SO 1 4,500
2
DATE: 04/03/12 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:14:35 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 04/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103120 ATT AT&T
3122891936-0312 03/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 273.86
INVOICE TOTAL: 273.86 *
312Z895841-0312 03/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 400.87
INVOICE TOTAL: 400.87 *
CHECK TOTAL: 674.73
103121 BAKTAY BAKER & TAYLOR
2026773846 02/29/12 01 BOOKS 82-820-56-00-5686 173.10
INVOICE TOTAL: 173.10 *
2026778397 02/28/12 01 BOOKS 82-820-56-00-5698 85.66
INVOICE TOTAL: 85.66 *
2026799594 03/06/12 01 BOOKS 82-820-56-00-5686 195.77
INVOICE TOTAL: 195.77 *
2026808730 03/08/12 01 BOOKS 82-820-56-00-5686 138.35
INVOICE TOTAL: 138.35 *
2026827229 03/14/12 01 BOOKS 82-820-56-00-5698 469.47
INVOICE TOTAL: 469.47 *
2026835111 03/19/12 01 BOOKS 82-820-56-00-5698 534.78
INVOICE TOTAL: 534.78 *
2026856554 03/26/12 01 BOOKS 82-820-56-00-5698 300.78
INVOICE TOTAL: 300.78 *
CHECK TOTAL: 1, 897.91
103122 CALLONE UNITED COMMUNICATION SYSTEMS
DATE: 04/03/12 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:14:35 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 04/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103122 CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0312L 03/15/12 01 MONTHLY CHARGES 82-820-54-00-5440 72.17
INVOICE TOTAL: 72.17
CHECK TOTAL: 12.17
103123 CAMBRIA CAMBRIA SALES COMPANY INC.
32240 03/21/12 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 493.38
02 GARBAGE LINERS, WINDEX, GLOVES ** COMMENT **
03 SOAP ** COMMENT **
INVOICE TOTAL: 493.38
CHECK TOTAL: 493.38
103124 ELEVATOR ELEVATOR INSPECTION SERVICE
35424 03/12/12 01 ELEVATOR INSPECTION 82-820-54-00-5462 60.00
INVOICE TOTAL: 60.00 *
CHECK TOTAL: 60.00
103125 KONICAMI KONICA MINOLTA BUSINESS
220477738 03/06/12 01 COPIER CHARGES 82-820-54-00-5462 1.17
INVOICE TOTAL: 1.17 *
CHECK TOTAL: 1.17
103126 MIDWTAPE MIDWEST TAPE
2765434 02/29/12 01 DVDS 82-820-56-00-5685 46.98
INVOICE TOTAL: 46.98 *
2772195 03/07/12 01 DVDS 82-820-56-00-5685 133.94
INVOICE TOTAL: 133.94 *
DATE: 04/03/12 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:14:35 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 04/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103126 MIDWTAPE MIDWEST TAPE
2778410 03/14/12 01 DVDS 82-820-56-00-5685 22.99
INVOICE TOTAL: 22.99 *
2784343 03/21/12 01 DVDS 82-820-56-00-5685 45.98
INVOICE TOTAL: 45.98 *
2789527 03/27/12 01 DVDS 82-820-56-00-5685 40.98
INVOICE TOTAL: 40.98 *
CHECK TOTAL: 290.87
103127 MJELECT MJ ELECTRICAL SUPPLY, INC.
1127031-00 02/28/12 01 BULBS 82-820-54-00-5495 49.50
INVOICE TOTAL: 49.50 *
1127158-01 03/14/12 01 BULBS 82-820-54-00-5495 116.00
INVOICE TOTAL: 116.00 *
1127239-01 03/14/12 01 BULBS 82-820-54-00-5495 347.00
INVOICE TOTAL: 347.00 *
CHECK TOTAL: 512.50
103128 NICOR NICOR GAS
91-85-68-4012 8-0212 03/08/12 01 902 GAME FARM RD 82-820-54-00-5480 1,137.17
INVOICE TOTAL: 1,137.17 *
CHECK TOTAL: 1, 137.17
103129 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
1621 03/14/12 01 PRAIRIE CAT DELEGATES ASSEMBLY 82-820-56-00-5699 13.00
DATE: 04/03/12 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:14:35 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 04/09/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103129 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
1621 03/14/12 02 MEETING ** COMMENT **
INVOICE TOTAL: 13.00
CHECK TOTAL: 13.00
103130 WAREHOUS WAREHOUSE DIRECT
1490148-0 03/15/12 01 PAPERCLIPS, PAPER 82-820-56-00-5610 227.25
INVOICE TOTAL: 227.25
C1456998-0 02/24/12 01 RETURNED MERCHANDISE CREDIT 82-820-56-00-5610 59.00
INVOICE TOTAL: -59.00
CHECK TOTAL: 168.25
103131 YORKACE YORKVILLE ACE & RADIO SHACK
036821 03/01/12 01 CLEANER, DRAINO 82-820-56-00-5620 26.96
INVOICE TOTAL: 26.96 *
CHECK TOTAL: 26.96
103132 YORKPOST YORKVILLE POSTMASTER
031912 03/19/12 01 STAMPS 82-820-54-00-5452 270.00
INVOICE TOTAL: 270.00 *
CHECK TOTAL: 270.00
103133 YOUNGM MARLYS J. YOUNG
031212 03/11/12 01 MARCH 12 MEETING MINUTES 82-820-54-00-5462 55.50
INVOICE TOTAL: 55.50 *
121211 01/01/11 01 DECEMBER 12 LIBRARY MEETING 82-820-54-00-5462 58.00
INVOICE TOTAL: 58.00 *
CHECK TOTAL: 113.50
TOTAL AMOUNT PAID: 5, 731.61
UNITED CITY OF YORKVILLE
LIBRARY BOARD
BILL LIST SUMMARY
Monday, April 09, 2012
PAYROLL DATE
BI-WEEKLY 3/16/2012 $18,379.65
BI-WEEKLY 3/30/2012 $18,480.44
TOTAL PAYROLL $36,860.09
ACCOUNTS PAYABLE
BILLS LIST 4/9/2012 $5,731 .61
TOTAL BILLS PAID $5,731 .61
WIRE TRANSFERS
MARCH INSURANCE 4/9/2012 $7,479.03
$0.00
TOTAL WIRE TRANSFERS $7,479.03
TOTAL DISBURSEMENTS $50,070.73
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF MARCH 31, 2012
FISCAL YEAR 2012
May June July August September October November December January February March April
2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012
Money Market Old Second $225,320 5448,547 S379,488 5496,802 $894,352 51,220,055 $591,936 5543,578 5169,484
Account 5113,950 $51,182
Building Old Second 5293,406 $293,419 $333,432 5332,491 5324,670 $5 5255 $255 S255 $80 S80
Development Fees
Check Clearing
Account Old Second $1,741 51,001 51,001 $1,001 $1,001 $1,001 51,001 $1,002 $1,002 $2,074
Library Operations Old Second I S328,644 $328,644
Reserve
F ary Operations IMET $328,661 $328,734 $328,811
Reserve
Library Operations Illinois Funds - - $79,813 $79,816 $79,820 579,826 $79,833
Library Debt Illinois Funds $520,221 -51,829 S7 S7 $7
Service
Total: $520,467 5742,966 5713,920 S830,294 51,220,024 51,221,061 $1,521,871 5951,467 5579,229 $524,671 5459,913 so
PAYROLL
IST PAY PERIOD $20,063 519,622 $18,884 518,859 $18,670 518,962 518,918 517,978 516,827 518,500 17,957.53 -
21dDPAYPERIOD 519,144 818,871 $18,559 519,183 518,537 518,852 518,460 516,813 $16,822 $18,915 18,379.65 -
3RD PAY PERIOD - S 19 192 18,480.44
Total 539,207 538,493 337,442 538,042 556,400 537,814 537,378 536,791 $35,649 537,416 $54,818 $0
Sheet1
Librarian's Report
March
Circulation ADULTS YOUTH TOTAL
Fiction 1925 3968 5893
Non-Fiction 1375 1432
Audio Books 461 107 568
Audio Visual 538 369 907
Music CD's 226 61 287
Kits 14
Periodical 180 31 211
Sheet Music 1 1
Reference Book 1 1
Dial-A-Story 192 192
RAILS-Books sent to other libraries 659 299 958
Total Circulation 5366 6473 11839
Gain Over Previous Year
Loss Over Previous Year 4973
RAILS-Books sent to our library 1066 413 1479
Registration
Adult 69
Juvenile 18
Non-Resident Taxpayer
Non-Resident
Reciprocal 2
TOTAL 89
Items Added
Books Fiction 39 62
Books Non-Fiction 17 6
Audio Books
DVD's 5
Reference
Kits
Sheet Music
Periodical 73 -13�
Music CD 5
Total 139 81 220
Page 1
March
Public Relations Articles—Photos -Kendall Country Record-Patch
Meetings,Workshops Staff Meeting
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2nd Thursday of each month 10
Lunch Time Book Club 5
2nd Wednesday of each month
Friends Meeting 18
Threads and More 18
1940's US Census Community Project(1 times) 15
Computer Class (2 Classes) 6
Historic Route 66 58
Collage Planning for High School Students
and parents 17
Children Programs Picture Lady 25
Teen Meeting(3 Times) 27
Story Time 17
Toddler Time(3 programs) 75
Little Readers (2 programs) 14
Read with Paws 14
After School Stories 6
Patron Count 6181
Volunteer Doreen Johnson-Picture Lady
Alex Juriga
Story Time Reader from the Yorkville Jr. Women's Club
Teens Michelle Kush
Meeting Room Library- 12 City-1 Rent-8
Gifts and Memorials Girl Scout Donation $72.00
Women of the Moose-$100.00
Susan Chacon$24.00 Children's Book
Friends of the Library $1,500
Joan Knutson—
$23.00 Birthday Honor Book for Granddaughter
$20.00 Award Book for Children's Dept.
Library Programs
CHILDREN'S LIBRARY PROGRAMMING
Date Revenue Expenditures Year to Date Balance
December $103.00 $55.02 $47.08
January $45.00 $75.28 $16.80
February $93.00 $24.00 $85.80
March $72.70 $22.50 $136.00
Total left from last month-$82.80
In for March 2012-
Toddler Time-3-7-12--$14.00
Little Readers-3/7/12-$7.00
Toddler Time-3/16/12-$15.00
Toddler Time-3/20/12-$13.00
Little Reader's-3/21/12-$7.00
Picture Lady-3/28/12-$11.00
After School Stories-$5.00
Out for March 2012
Snacks 3-7-12==-$10.09- 1 took$10.00
Snacks-3/16/12-$5.54- 1 took$5.50
Snacks- 3/20/12-$7.00
CIP United City of Yorkville
ob a .1% County Seat of Kendall County
800 Game Farm Road
ESE. 1836 Yorkville, Illinois, 60560
.� Telephone: 630-553-4350
Fax: 630-553-7575
Website: www.yorkville.il.us
j�LE
TO: Library Board
FROM: Rob Fredrickson, Finance Director
DATE: April 4,2012
RE: Library Credit Card
In order to enhance the efficiency of Library Operations, it is the recommendation of staff that the Library
open up a credit card account at Earthmovers Credit Union. This will eliminate the need for employees to
purchase supplies,postage, etc. and wait for reimbursement. It will also improve the accounts payable
function, by reducing the number of checks issued for nominal purchases. At the end of each month,the
Library would reconcile each receipt(coded to the appropriate budget line item)to the monthly credit
card statement and send it to the Finance Department for review and processing. After the receipts are
processed,an itemized report would be presented to the Library Board(via the bill list)prior to the
monthly bill being paid. Instead of being issued to an individual,Earthmovers would issue the card to the
Yorkville Public Library, allowing any library employee to use it who has a valid Library ID. Access the
Library's credit card will be controlled by the Library Director. Staff is recommending a credit limit of
$5,000—which can be adjusted,based on the discretion of the Board. The only requirement to open a
credit card account would be to deposit$25 in an Earthmovers Credit Union account.
Program Report for—
Historic Route 66:A Journey Through History presented by Dave Clark of Windy City Warriors on
March 20, 2012 at 7:00 in the Large Meeting Room.
We had a large turnout of 58 people. The demographic was made up of Y2 men and%2 women approx.
45 and older. Dave had a PowerPoint presentation that lasted a little over an hour. The presentation
included videos and images of Rt. 66 with music. He discussed the history of the U.S. highways,the
things that made Rt. 66 special and its decommissioned status. The final section of the program was a
virtual tour through all 8 states of Rt. 66 attractions as they look today. Afterward he took questions
from the audience. Dave also brought along some of his books he had for sale and signing.
There was a program evaluation that people could fill out after the program,and 17 people turned in an
evaluation. Some of the comments were—"Great, Fun & Interesting, Nice variety for a library program,
Very informative, Excellent program,Very enjoyable!" All respondents gave an excellent rating on:
program content, presenter's knowledge, program met my expectations, and overall quality of the
program.
This program is just 1 of 12 presentations that he has in his portfolio. He also has a presentation entitled
Centennial 1912: Snapshots from 100 Years Ago. Each year he updates this program to fit the following
year. I talked with him about doing a program for our 100 year celebration in 2015 and he would
definitely be interested in doing something for that.
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library Board
will meet on the second Monday of each month at 7:00 P.M. at the Library
located at 902 Game Farm Road.
Fiscal Year 2012 / 2013.
2012
May 14
June 11
July 9
August 13
September 10
October 8
November 12
December 10
2013
January 14
February 11
March 11
April 8
PUBNOTIC
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library will be closed the
following holidays for the fiscal year 2012 / 2013
2012
Memorial Day May 28 Monday
Independence Day July 4 Wednesday
Labor Day September 3 Monday
Veteran's Day November 12 Monday
Thanksgiving Eve November 21 closing at 5:00 p.m.
Thanksgiving November 22 Thursday
Christmas Eve December 24 Monday
Christmas Day December 25 Tuesday
New Year's Eve December 31 Monday
2013
New Year's Day January 1 Tuesday
Martin Luther King Day January 21 Monday
Presidents Day February 18 Monday
Good Friday March 29 Closing at 1:00 p.m.
PUBNOTIC
YORKVILLE PUBLIC LIBRARY
LONG RANGE PLAN 2012 -2015
Adopted by the Yorkville Library Board
April 9, 2012
Introduction
Needs of the Yorkville Public Library are becoming more sophisticated and expectations are
higher than ever. These needs and expectations translate into an increased demand for the
library to deliver the most accurate and up-to—date resources in an ever changing array of
formats by well-trained, knowledgeable staff in the best possible library. This is the challenge
the library is facing today in light of our economic climate.
Our purpose for Lone Ranee Plannine is to have:
• A common image of the direction the library is moving.
• A sense of consistency within the library.
• Identified, discussed and resolved key issues.
• Set priorities for implementation.
• Improve communication.
• A benchmark to measure future performance.
Mission Statement
The purpose of the Yorkville Public Library is to meet the informational, cultural, educational,
and recreational needs of all residents, regardless of age, interest, or educational
background. The Library Board actively seeks to identify those needs and to provide
collections,service, and programs to satisfy them.
Following are the primary objectives of the Yorkville Public Library:
1. To select, organize, and make available a collection of books and other media.
2. To staff the library with conscientious, skilled people.
3. To participate in cooperative resource-sharing programs.
4. To provide programs and services which meet the identified needs of the community.
5. To cooperate with other community agencies and organizations.
6. To provide comfortable, practical physical facilities.
7. To support an active public relations program.
Our Values
Progressive
Service Oriented
Welcoming Atmosphere
Resourceful
Knowledgeable Staff
Board of Trustees
Beth Gambro
Barbara Johnson
Sandy Lindblom
Carol La Chance
Gail Gaebler
Robert Allen
Jo Ann Gryder
Susan Chacon
Judy Somerlot
Our Long Ranee Goals
Goal 1: Provide the community with a trained and highly motivated staff.
Maintain a staff that believes in the library's mission and values, consistently delivering
excellent service to the community. Continue in-service training, workshops, conference, or
networking events, as the budget allows.
Goal 2: Operate and maintain a facility based on the changing role of the library and
needs of the community.
The library provides a comfortable, inviting environment where patrons feel welcomed and a
facility where patrons can easily orient themselves around the library. Continue to manage
the current facilities resources and space in the best possible manner.
Goal 3: Provide and expand services and programs to meet the needs of the
community.
Explore new service and program possibilities as the community demographics continue to
evolve.
Goal 4: Investigate and implement the latest technology appropriate for our library.
Fully support the technological infrastructure needed to bring the latest technological and
informational resources to the community. Examine possible upgrades and/or expansion of
technology resources.
Goa 15: Increase public awareness of library materials, services and programs to
promote support
Ensure that the community members are aware of library services through the library website
as well as local media.
Goal 6: Collection
Continually evaluate and update the collections to ensure adequate and timely resources are
available to our patrons of all ages.
Goal 7 Secure adequate funding to continue providing library service that meets the
needs of the community.
Work with city officials to secure funding at a level that allows us to meet our goals. Apply for
grants to supplement library funding. Continue to seek fair reimbursement from patrons for
programs and routine utilization of library services.
Goal 8 Establish a District Library as a long-term goal and to begin budgeting to
become financially independent from the City to meet that goal.
This long range plan will continue for a three-year period. At the same time,we will continue
to build upon our goals from previous long-range plans. The Library board and staff will
discuss strategies for implementing these goals on a regular basis.
LocalNews MONDAY,APRIL 2,2012 1 BEACONNEWSONLINE.COM 3
Yorkville teens raising f for Mutual Ground
BY VALERIE BU',RD
For The Beacon-News
�r
YORI _r,F A dozen r '
area high school students are
hoping there's a big demand
for chocolate bars. < i
They're also hoping that ,. Z
area poetry lovers will turn ' l
out in April for a Poetry Day,
and that a June Reader's The-
ater showcasing children per- y
forming a book will attract a r _
crowd. And then there's that
garage sale they're planning #
for August...
Selling chocolate bars,
holding poetry readings,put-
ting on a play and having a As Yorkville High School senior Dana Lacy(left)watches,
garage sale are among the teacher Rita Feltes takes a photo of a headstone.
fundraisers that members of
the Yorkville Public Library's
Teen Advisory Group (TAG) they are doing this and that a April 14 at Piper's Banquets
have scheduled for 2012 to -young man suggested it." in Aurora, and its fundrais-
benefit Mutual Ground, an Yorkville High School junior Tor!Stabile takes a picture as members of the Yorkville Teen Jacobson said that Mu ing walk set for Oct.20 at the
Aurora shelter for victims of Advisory Group work on a photography project in Elmwood Cemetery.The group is compiling tual Ground has been trying Fabyan Forest Preserve in
domestic abuse: a history of Yorkville from a teen perspective.I PHOTOS BY STEVEN BUYANSKY-SUN-TIMES MEDIA to make more young people Batavia. For more mforma-
TAG member Lauren Kie- aware of the services it pro- tion on Mutual Ground,visit
sewetter, a Yorkville Nigh But there are several male library,TAG has had as many working on for almost a year vides. wwwmutualground.org.
School senior, recently spent members of TAG and one of as 20 members.Membership — the history of Yorkville "So many people think, Anyone wanting to donate
two hours after school selling them Jake Otto, a junior is open to high school stu- from a teen's eye—which in- 'This can't happen to me.' to TAG's fundraising effort,or
cups of hot chocolate at the —was actually the one who dents, and meetings are at 3 cludes artwork they are treat- They think domestic vio- buy a chocolate bar or donate
library for TAG^s Cocoa for a suggested the group consider pm.Mondays at the library to ing themselves." Ience only happens to inner an item to be sold in the TAG
Cause fundraiser. helping Mutual Ground. He discuss fundraising initiatives In the past, Feltes said, city people, or poor people garage sale, should contact
"I love to help out with cer- had raised funds for the Au- and programs. TAG has raised funds for such or minorities. But it hits ev the Yorkville Public Library at
tain causes,and meet people," rota shelter in the past. "They are a good group of things as library display cas- erywhere, every economic 630-5534354.
she said."This sounded like a "We do fundraisers all the kids,said Rita Feltes, the li- es,books,bulletin boards,and group"she said.
good cause." time Otto said. "If we're not brary's director of youth ser- a read-and-return cart they The TAG teens have set [KANE-DUPAGE-COOK ANKRUPTCY
TAG President Dana Lacey, raising money,we're planning vices who oversees TAG. "I'm created for teens and young up a bank account for Mutual
also a senior and another ern- the next fundraiser." so proud to be able to hang 'adults who live outside of the Ground fundraising, and in
thusiastic hot chocolate ven Otto said he joined TAG out with them.They love do- library's service area.At the December,at their Christmas plus
dor,agreed. Mutual Ground, during his freshman year be- ing fundraisers for organiza- end of last year,though,TAG party, members will present $550cost
she said,needs the money and cause he likes selling things, lions. members decided to go with a Jacobson with a check for the CO'S
it helps people. and it's a fun group. "For one "We also do a writing yrear-longAmdraiser. shelter. AFFORDABLE RELIEF
"And we're a group of thing,the food they give us is group once a month, and a "They asked me to come Half of Mutual Ground's$2 STEVE WEST
mostly girls" Kiesewetter amazing"he joked. book club. There are music in to their meeting in Jame- million budget comes from
pointed out, indicating that Organized six years ago by programs,poetry, and photo- ary and meet with them," state funding; the rest is 36yrs 27,000 Cases
they would be sympathetic to library staff as a way to get graph days.. said Judy Jacobson, Mutual raised through direct dona- �81 an agency that served mainly input from local teenagers "Right now, they've got a Grounds director of devel- Lions and fundraisers,such as
women, about what theyd like in the huge art project theyre been opment. "I just love it,that its annual dinner to be held on