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Library Board Packet 2012 06-11-12 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, June 11, 2012 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business 13. New Business Nominations of Officers Inventory Update Policy Updates 14. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment Yorkville Public Library Board of Trustees Monday, May 14, 2012 902 Game Farm Road—Library Historic Wing 7:00pm The meeting was called to order at 7:OOpm by Board President Beth Gambro. Roll Call Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes,Jo Ann Gryder-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson Mariann Manthei, Friends of the Library Recognition of Visitors— Mr. Fredrickson was recognized. Amendments to the Agenda President Gambro asked the Board to discuss a new student library card policy. Minutes— April 9, 2012 The minutes were approved as read on a motion by Ms. Gryder and second by Ms. LaChance. Voice vote approval. Correspondence—Ms. Pfister received a thank you from Cross Lutheran. Public Comment— Ms. Gaebler commented that the Emily Dickinson portrayal program was very good and she thanked the Friends. Ms. Manthei said the Friends hope to reserve the Harriet Beecher Stowe character. Staff Comment— None Report of the Treasurer Treasurer Lindblom said Ms. Pfister and her staff did a terrific job operating within the budget for last fiscal year. Mr. Fredricksen said the Fund Balance estimate should be available by end of June and the audit will be conducted in July. It was noted that the retirement fund and the outside repairs were higher than expected. Also,program fees were less than expected,while income rental from the historic room was up. 1 Detail Board Report Highlights: Page 2: $442.50 for Cannonball Mechanical for yearly test of back flow preventer Page 2: $552.00 for 5-year inspection(under contract) of fire extinguishers in new part of building(in addition to yearly testing). Page 4: Sterling Fire Protection,yearly inspection of sprinkler system for$374 Page 4: $218 for monthly elevator maintenance Page 5: $2,011.55 for Trico for repairs, ($10,000 is paid annually for maintenance, service etc.) Page 5: $544.16 for Warehouse Direct, computer supplies, City also uses this business Page 5: $1,060 invoice to Yorkville PC is for 3 months. Upgrades were done on computers and 2 people worked for 1 week. Internet service is through Illinois Century Network who did upgrades making Library computers incompatible. Ms. Pfister said 3 hours a week are budgeted for Yorkville PC. Trustee Allen questioned the upgrades that Illinois Century Network did that necessitated the additional work. Cash Statement Ms. Lindblom reviewed this report and said the ending total for April was $419,914. Total Payroll is $37,345 Trustee Allen questioned whether the financial policy had been changed to allow for investment in the Illinois Funds. It was noted that the policy allows for the investment at the Board's discretion. He felt the policy should be specific about the investments and he thought the Board might not be following State law. It was suggested to have a complete list of all investments to provide a paper trail. Ms. Gaebler said the investment decisions are made with respect to State law. Mr. Allen will obtain information from other libraries regarding this subject. Payment of Bills Ms. Lindblom moved to pay the following: $9,710.72 Invoices $4,390.88 Bills for 2013 budget $37,345 Payroll $13,138.93 Wire transfers Ms. Gryder seconded the motion. Roll call: LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Gryder-yes, Gambro-yes, Gaebler-yes,Allen-yes. Motion passed 8-0. Report of the Library Director Statistics Library Director Pfister reported 10,902 items circulated, 86 new patrons and 256 items added for the month. Mariann Manthei gave the Friends of the Library report with the following highlights: 1. Local author Denise Swanson will be visiting the library 2 2. Library sign has been landscaped 3. Friends donated$100 towards fabric towards a storybook quilt and the Threads group will be asked to participate in the project. Quilt to be hung in the library. 4. Friends have signed up for dusting of the library. 5. Friends member Judy Somerlot asked if the library would be willing to help fund a 100-year celebration with money spent on brackets for banners to be hung in the parking lot and on the bridge. The Friends group has already committed money towards the project. Ms. Lindblom said money could be put in the 2015 budget. Eric Dhuse is researching prices 6. Now have 29 participants in the Threads group 7. Children's program—kids did craft projects at the Green Fair 8. Rita held sleepover for teen helpers 9. Received article from library attorney regarding health insurance for Cicero library trustees 10. Part-time employee Bev Ament is resigning, will award certificate of appreciation 11. Will go live with new check out system on July 5. All employees will attend training in Shorewood. 12. Ms. Pfister spoke with Bart Olson regarding the building siding and Eric Dhuse will speak with Henry Brothers. Trustee Gaebler suggested submitting a letter to the"Fixer", a trouble-shooting newspaper column—she will write letter. As a last resort,Michelle will ask the attorney to write a letter. Ms. Gryder moved to contact the Fixer and also the architect and Bob Allen seconded. Voice vote approval. 13. Library employee Rita is going to various schools to promote summer reading program City Council Liaison No report Standing Committees Policy It was reiterated that Mr. Allen will obtain financial policy examples. Unfinished Business None New Business Participants in Public Act 92-0166/Non Resident Fee Cards Ms. Pfister said that each year the Board must vote to continue with the non-resident fee cards and a letter must be sent to the State. Currently,when a non-resident buys a library card,the tax rolls are used to determine the fee. Gail Gaebler moved to approve this action and Sandy Lindblom seconded the motion. Approved unanimously on a voice vote. State Report The State report has been completed by Ms. Pfister and it must be signed by the Secretary. She will also be working on a per capita grant. 3 Additional Business President Gambro noted that 3 Trustees were re-appointed to the Library Board. Ms. Gambro brought up the policy for library cards for children. She said a group had suggested that kindergarten students be allowed to have library cards—the current policy is that students must wait until completion of the first grade. However, she noted that kindergarten students are now already reading. It was thought that a card would provide a sense of ownership and responsibility. Various factors were discussed and it was recommended by Ms. Lindblom that the policy committee examine this issue. That committee will meet and bring back information to the next meeting. Ms. Gambro asked if all had completed the on-line training for the Open Meetings Act. The Board then moved to Executive Session at 8:13pm on a motion by Ms. Gryder and second by Mr. Gaebler. Voice vote approval. It ended at 9:1Opm. Roll call was taken to resume the regular meeting: Lindblom-yes, Gryder-yes, Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Chacon-yes, Somerlot-yes. The performance evaluation of the library director was discussed in Executive Session and Ms. Gaebler will review it with Ms. Pfister. Ms. Gaebler said the personnel committee recommended the appraisal be accepted as amended and Ms. Gryder seconded this recommendation. Unanimous voice vote approval. Adjournment There was no further business and the meeting was adjourned at 9:12pm on a motion and second by Ms. LaChance and Ms. Chacon,respectively. Minutes respectfully submitted by Marlys Young,Minute Taker 4 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31,2012 ACTUAM BY MONTH(Cash Basis) % fF&.1 Year 8.33% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 Totab I BUDGET %of Budget LIBRARY OPERATIONS REVENUES 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 98,981 98,981 700,000 14.14% 82-000-40-00-4012 PROPERTY TAXES-FOX IND TIF i - - 7,500 0.00% 82-000-41-00-4120 PERSONAL PROPERTY TAX 739 739 5,000 14.78% 82-000-41-00-4170 STATE GRANTS - - 17,200 0.000/0 82-000-43-00-4330 LIBRARY FINES 994 994 13,000 7.64% 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,367 1,367 12,000 11.39% 82-000-44-00-4422 COPY FEES 204 204 3,000 6.80% 82-000-44-00-4440 PROGRAM FEES 93 93 2,000 4.63% 82-000-45-00-4500 INVESTMENT EARNINGS 82 82 150 54.49% 82-000-46-00-4670 REIMB-ENV INS CONTRIBUTIONS 724 724 6,670 10.85% 82-000-46-00-4671' REIMB-LIFE INSURANCE 59 59 636 9.32% 82-000-48-00-4820 RENTAL INCOME 131 131 2,000 6.55% 82-000-48-00-4824 DVD RENTAL INCOME 349 349 4,500 7.76% 82-000-48-00-4832 MEMORIALS 142 142 2,000 0.00% 82-000-48-00-4850 INHSCELLANEOUS INCOME 33 33 - 0.00% 82-000-48-00-4881 ISALE OF BOOKS - - - 0.000/0 82-000-49-00-4901 ITRANSFER FROM GENERAL 9,733 9,733 41,978 23.19% TOTAL REVENUES:LIBRARY 113,630 113,630 817,634 13.90% LIBRARY OPERATIONS EXPENDITURES 82-820-50-00-5010 SALARIES&WAGES 18,707 18,707 245,000 7.64% 82-820-50-00-5015 PART-TIME SALARIES 14,207 14,207 195,000 7.29% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,803 1,803 26,692 6.76% 82-820-52-00-5214 FICA CONTRIBUTION 2,463 2,463 38,000 6.48% 82-820-52-00-5216 GROUP HEALTH INSURANCE 5,101 5,101 102,877 4.96% 82-820-52-00-5222 GROUP LIFE INSURANCE 36 36 1,410 2.57% 82-820-52-00-5223 DENTAL INSURANCE 469 469 6,826 6.87% 82-820-52-00-5224 VISION INSURANCE 54 54 770 6.96% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,035 1,035 4,286 24.15% 82-820-52-00-5231 LIABILITY INSURANCE 8,698 8,698 37,692 23.08% 82-820-54-00-5415 TRAVEL&LODGING - - 500 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - 100 0.00°/a 82-820-54-00-5440 TELECOMMUNICATIONS - - 8,500 0.000/0 82-820-54-00-5452 POSTAGE&SHIPPING - - 1,000 0.00% 82-820-54-00-5460 DUES&SUBSCRIPTIONS 78 78 14,000 0.56% 82-820-54-00-5462 PROFESSIONAL SERVICES 963 963 29,000 3.32% 82-820-54-00-5466 LEGAL SERVICES - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 3,385 3,385 35,000 9.67% 82-820-54-00-5480 UTILITIES - - 15,750 0.000/0 82-820-54-00-5485 RENTAL&LEASE PURCHASE _ _ _ 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTTNANCIE 5,000 0.00% 82-820-54-00-5498 PAYING AGENT FEES - - 749 0.00% 82-820-56-00-5610 OFFICE SUPPLIES - - 8,000 0.000/0 82-820-56-00-5620 OPERATING SUPPLIES - - 7,500 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 2,000 0.00% 82-820-56-00-5680 ADULT BOOKS - - - 0.00% 82-820-56-00-5681 JUVENILE BOOKS - - - 0.00% 82-820-56-00-5682 REFERENCE BOOKS 0.000/0 82-820-56-00-5683 AUDIO BOOKS _ _ _ 0,000/0 82-820-56-00-5684 COMPACT DISCS&OTHER MUSIC - - - 0.000/0 82-820-56-00-5685 DVD'S - - 2,000 0.000/0 82-820-56-00-5698 MEMORIALS&GIFTS - - 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - 250 0.00% 82-820-70-00-7799 CONTINGENCIES - - 1,000 0.00% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31,2012 ACTUALS BY MONTH(Cash Basis) of Fiscal Year 8.33% Year-to-Date r ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 Totals BUDGET %of Budget 82-820-99-00-9983 1TRANSFFR TO LIBRARY DEBT SERVICE 1,822 1.8221 1,511 120.58% TOTAL FUND REVENUES 113,630 113,630 817,6341 13.90% TOTAL FUND EXPENDITURES 58 820 58,820 794,41 7.40% FUND SURPLUS EFIC 54 809 54 809 23 21 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 PROPERTY TAXES-DEBT SARVICE 113,248 113,248 795,488 14.24% 83-000-45-00-4500 INVESTMENT EARNINGS - - 300 0.00% 83-000-49-00-4982 TRANSFER FROM LIBRAR 1,822 1,822 1,511 120.58% TOTAL REVENUES:LIBRARY DEBT SERVICE 115,070 115,070 797,299 14.43% LIBRARY DEBT SERVICE EXPENDITURES 83-830-83-00-8000 PRINCIPLE PAYMENT-2005B - - 290,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT-2005B - - 309,125 0.000/0 83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - - 150,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT-2006 - - 46,363 0.00% TOTAL FUND REVENUES 115,070 115,070 797,299 14.43% TOTAL FUND EXPENDITURES - 795,488 0.00% FUND SURPLUS(DEFICIT) 115,070 115,070 1,811 LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 2,500 2,500 16,250 1 15.38% 84-00045-00-4500 JfNVESTMENT EARNINGS 0 0 100 0.16% TOTAL REVENUES:LIBRARY CAPITAL 2,500 2,500 16,350 15..1 % LIBRARY CAPITAL EXPENDITURES 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 0.00% 84-840-56-00-5683 AUDIO BOOKS - - - 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC _ _ - 000% 84-840-56-00-5685 DVD'S - - - 0.00% 84-840-56-00-5686 BOOKS - - 13,474 0.00% TOTAL.FUND REVENUES 2,500 2.500 16.39A 15.29% TOTAL,FUND EXPENDITURES - - 13,474 0.00% FUND SURPLUS(DEFICIT) 2,500 2,500 2,876 2 DATE: 06/04/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:47:00 CHECK REGISTER FY 2012 PRG ID: AP215000.WOW CHECK DATE: 06/11/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103160 KONICAMI KONICA MINOLTA BUSINESS 221146588 05/18/12 01 COPIER CHARGES 82-820-54-00-5462 12.32 INVOICE TOTAL: 12.32 CHECK TOTAL: 12.32 103161 NICOR NICOR GAS 91-85-68-4012 8-0412 05/08/12 01 902 GAME FARM RD 82-820-54-00-5480 482.99 INVOICE TOTAL: 482.99 CHECK TOTAL: 482.99 TOTAL AMOUNT PAID: 495.31 DATE: 06/04/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:57:06 CHECK REGISTER 2013 PRG ID: AP215000.WOW CHECK DATE: 06/11/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103162 ATT AT&T 312Z891936-0512 05/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 273.86 INVOICE TOTAL: 273.86 * 312Z895841-0512 05/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 404.98 INVOICE TOTAL: 404.98 * CHECK TOTAL: 678.84 103163 AUGUSTIS SHELLY AUGUSTINE 053112 05/31/12 01 MILEAGE REIMBURSEMENT FOR 82-820-54-00-5415 27.75 02 SIERRA TRAINING ** COMMENT ** INVOICE TOTAL: 27.75 CHECK TOTAL: 27.75 103164 BAKTAY BAKER & TAYLOR 2026986180 05/04/12 01 BOOKS 84-840-56-00-5686 175.11 INVOICE TOTAL: 175.11 2027017231 05/16/12 01 BOOKS 84-840-56-00-5686 128.68 INVOICE TOTAL: 128.68 2027044249 05/23/12 01 BOOKS 84-840-56-00-5686 78.88 INVOICE TOTAL: 78.88 CHECK TOTAL: 382.67 103165 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0512L 05/15/12 01 MONTHLY CHARGES 82-820-54-00-5440 72.09 INVOICE TOTAL: 72.09 CHECK TOTAL: 72.09 DATE: 06/04/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:57:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/11/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103166 DEBORDD DEBORD, DIXIE 053112 05/31/12 01 MILEAGE REIMBURSEMENT FOR 82-820-54-00-5415 83.25 02 SIERRA TRAINING ** COMMENT ** INVOICE TOTAL: 83.25 CHECK TOTAL: 83.25 103167 GAYLORD GAYLORD BROTHERS 2043673 05/03/12 01 2,000 PATRON ID CARDS 82-820-56-00-5610 760.00 INVOICE TOTAL: 760.00 * CHECK TOTAL: 760.00 103168 ILCENTRY ILLINOIS CENTURY NETWORK/ T1235896 05/14/12 01 COMMUNICATION CHARGES 82-820-54-00-5468 7.20 INVOICE TOTAL: 7.20 * CHECK TOTAL: 7.20 103169 IWANSKIS SHARYL IWANSKI 053112 05/31/12 01 MILEAGE REIMBURSEMENT FOR 82-820-54-00-5415 88.80 02 SIERRA TRAINING ** COMMENT ** INVOICE TOTAL: 88.80 CHECK TOTAL: 88.80 103170 MENLAND MENARDS - YORKVILLE 84238 05/24/12 01 BUG SPRAY, KITCHEN BRUSH, 82-820-56-00-5620 16.41 02 DUSTER ** COMMENT ** INVOICE TOTAL: 16.41 CHECK TOTAL: 16.41 DATE: 06/04/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:57:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/11/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103171 MIDWTAPE MIDWEST TAPE 90082054 05/08/12 01 DVDS 82-820-56-00-5685 61.97 INVOICE TOTAL: 61.97 * 90112845 05/21/12 01 DVDS 82-820-56-00-5685 52.98 INVOICE TOTAL: 52.98 * 90127959 05/25/12 01 DVDS 82-820-56-00-5685 164.93 INVOICE TOTAL: 164.93 * CHECK TOTAL: 279.88 103172 MJELECT MJ ELECTRICAL SUPPLY, INC. 1128070-00 05/07/12 01 BULBS 82-820-54-00-5495 83.40 INVOICE TOTAL: 83.40 * 1128082-00 05/07/12 01 BULBS 82-820-54-00-5495 82.20 INVOICE TOTAL: 82.20 * 1128132-00 05/11/12 01 LAMPS 82-820-54-00-5495 110.00 INVOICE TOTAL: 110.00 * CHECK TOTAL: 275.60 103173 OFFWORK OFFICE WORKS 205000 05/04/12 01 PAPER, LETTER POUCHES 82-820-56-00-5610 32.94 INVOICE TOTAL: 32.94 CHECK TOTAL: 32.94 103174 ROSENPUB ROSEN PUBLISHING 543362 05/02/12 01 BOOKS 84-840-56-00-5686 39.90 INVOICE TOTAL: 39.90 CHECK TOTAL: 39.90 DATE: 06/04/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:57:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/11/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103175 SOUND SOUND INCORPORATED R114336 05/16/12 01 SILVER SERVICE AGREEMENT 82-820-54-00-5462 291.00 02 CHARGES FOR THE NEC IPK ** COMMENT ** 03 TELEPHONE SYSTEM AND NEC ** COMMENT ** 04 VOICEMAIL FOR JUNE 2012 ** COMMENT ** 05 AUGUST 2012 ** COMMENT ** INVOICE TOTAL: 291.00 CHECK TOTAL: 291.00 103176 TRICO TRICO MECHANICAL SERVICE GROUP 2850 05/24/12 01 REMOVED AND REPLACED FAULTY 82-820-54-00-5462 1,285.28 02 FAN BLADES ** COMMENT ** INVOICE TOTAL: 1,285.28 2851 05/24/12 01 SPRING START UP SERVICE 82-820-54-00-5462 2,282.10 INVOICE TOTAL: 2,282.10 CHECK TOTAL: 3,567.38 103177 WAREHOUS WAREHOUSE DIRECT 1563029-0 05/22/12 01 DUSTER, CLEANING WIPES 82-820-56-00-5620 211.38 INVOICE TOTAL: 211.38 CHECK TOTAL: 211.38 TOTAL AMOUNT PAID: 6, 815.09 YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, June 11, 2012 PAYROLL DATE BI-WEEKLY 5/11/2012 $18,358.34 BI-WEEKLY 5/25/2012 $18,821 .20 TOTAL PAYROLL $37,179.54 ACCOUNTS PAYABLE BILL LIST 6/11/2012 $7,310.40 TOTAL BILLS PAID $7,310.40 WIRE / ACH TRANSFERS JUNE HEALTH INSURANCE 5/14/2012 $5,100.99 JUNE VISION INSURANCE 5/14/2012 $53.60 JUNE DENTAL INSURANCE 5/14/2012 $469.07 JUNE LIFE INSURANCE 5/14/2012 $36.24 BNY MELLON WIRE TRANS FE R-YRKVI LL I B05B INTEREST PMT 6/25/2012 $154,562.51 BNY MELLON WIRE TRANS FER-YORKLIB06 INTEREST PMT 6/25/2012 $23,181 .25 TOTAL WIRE TRANSFERS $183,403.66 TOTAL DISBURSEMENTS $227,993,60 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF MAY 31, 2012 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Money Market Old Second $20,78473 - - - - - - - - - - - Account Building Old Second S6,79409 Development Fees Library Operations IMET $332,817.93 - - - - - - - - - - - Reserve Library Operations Illinois Funds $98,976.00 Library Debt Illinois Funds $113,25558 Service Library Operations Earthmover $25.00 Total: $572,65333 - - - - - - - - - - - PAYROLL IST PAY PERIOD $18,358.34 2ND PAY PERIOD $18,821.20 - - - - - - - - - - 3RD PAY PERIOD Total $37,179.54 Sheet1 Librarian's Report May Circulation ADULTS YOUTH TOTAL Fiction 1606 3382 4988 Non-Fiction 1144 1061 2205 Audio Books 440 94 534 Audio Visual 446 274 720 Music CD's 251 40 291 Kits 19 Periodical 150 47 197 Sheet Music Reference Book 8 8 Dial-A-Story 281 281 RAILS- Books sent to other libraries 546 329 875 Total Circulation 4591 5527 10118 Gain Over Previous Year Loss Over Previous Year 1861 RAILS -Books sent to our library 845 398 1243 Registration Adult 55 Juvenile 22 Non-Resident Taxpayer 1 Non-Resident 1 Reciprocal 1 TOTAL 80 Items Added Books Fiction 23 16 Books Non-Fiction 9 8 Audio Books 18 0 DVD's 12 2 Reference Kits Sheet Music Periodical 64 15 Music CD 77 3 Total 203 44 247 Page 1 May Public Relations Articles—Photos - Kendall Country Record Patch-Beacon News Meetings,Workshops Staff Meeting Inovation Training 15 Staff Inovation Cataloging- DeBord PrairieCat Circulation Meeting - Iwanski Programs,Activities Number Attending Adult Programs Adult Book Discussion 2°a Thursday of each month Lunch Time Book Club 2"d Wednesday of each month Friends Meeting 11 Threads and More 15 Denise Swanson—Author of Romantic Mysteries 30 Young Adult Programs Teen Meeting (3 Times) 5 Plano Community Workday 3 Children Programs Open Storytime (Pfister) 18 Toddler Time (4 times) 77 Read with Paws Autumn Creek School Visit 150 YIS School Visit—6 grade 60 First Grade Tours 70 Girl Scout Visit 3 Patron Count 6249 Volunteer Teens Michelle Kush Olivia Redmon is a helper from YHS special needs group. Meeting Room Library- 9 City-1 Rent-3 Gifts and Memorials $25.00 Memorial from Rita Murphy for Bea Lewis $100.00 Donation from Yorkville Junior Women's Club Print I Close Window Subject: RE: photos From: "McCarthy, Richard" <rmccarthy @Dewberry.com> Date: Tue, May 29, 2012 2:30 pm To: Michelle Pfister <mpfister @yorkville.lib.il.us> Yes, I'm sorry I didn't confirm it. The problem is with the touchup paint that the contractors used where the siding was scratched, dinged up or where nails were exposed. It has faded much faster than the siding finish has. One of our field people is researching what guarantee (if any) the manufacturer has regarding touch up paint and whether or not the touch up paint came from the siding manufacturer or was purchased separately. Rick Richard McCarthy AIA NCARB LEED AP Principal Dewberry Architects INC 25 South Grove Avenue, Suite 500 Elgin, IL 60120-6400 847.841.0593 Direct 847.742.4571 Fax 224.523.6661 Cell www.dewber 3y.cc m From: Michelle Pfister [mai Ito:mpfister@yorkvi Ile.lib.il.us] Sent: Tuesday, May 29, 2012 2:14 PM To: McCarthy, Richard Subject: photos Hi Rick, Did you receive the photos I sent the second time? http://emaill7.secureserver.net/view_print_multi.php?uidArray=3297IINBOX&aEmIPart=O 5/29/2012 Print Close Window Subject: siding touch up From: "McCarthy, Richard" <rmccarthy @Dewberry.com> Date: Wed, May 30, 2012 8:36 am To: Michelle Pfister <mpfister @yorkville.lib.il.us> Cc: "Palmby, Kevin G." <kpalmby @Dewberry.com> Attach: Hardie Board Painting.pdf Hi Michelle; Our field person found me the attached information regarding touchup of the Hardie siding. The intent is that only areas the size of a dime or smaller are supposed to be touched up — the contractors obviously touched up larger areas instead of replacing pieces of siding with damaged areas larger than a dime as they should have. They may also have touched up over larger stains from spilled paint, caulking smears and the like. Because the original color was an exact match for the siding in color and sheen, the improper repairs were likely difficult to spot at the time. This is something that the general contractor's field foreman should have been on top of as the painters were working for them. At this point, this problem & solution is between the library and Henry Brothers with Henry Brothers applying pressure to the painting contractor. I don't have the contract in front of me at the moment so I don't have the warranty information but I'm assuming that the building is out of warranty with regard to this. I'm sorry that I can't be of more help with this issue, I suggest that you ask Tom to call the contractors to see if they are willing to accept some responsibility for this. http://emaill7.secureserver.net/view—Print multi.php?uidArray=33051INBOX&aEmIPart=O 5/30/2012 Please let me know if there is anything else I can do for you. Thanks Rick Visit Dewberry's website at www.dewberry.com This email transmission may contain confidential or privileged information. If you receive this email message in error, notify the sender by email and delete the email without reading, copying or disclosing the email contents. The unauthorized use or dissemination of any confidential or privileged information contained in this email is prohibited. If you are not the intended recipient and intentionally intercept or forward this message to someone else, you may be subject to criminal and/or civil penalties. See 18 U.S.C. 2511 et seq. Copyright © 2003-2012. All rights reserved. http://emai117.secureserver.net/view print multi.php?uidArray=33051INBOX&aEmlPart=O 5/30/2012 Program Report for Author Denise Swanson Program Tuesday May 15, 2012 at 7:00 Background bio on Denise- She is a New York Times Bestselling author who has written the "Scumble River Mystery" series. This is a cozy mystery series. The books are set in a fictional small town in Illinois (she based the town on a mixture of Coal City, Braidwood, and Wilmington). She writes from her 26 years of personal experiences as a school psychologist and small town resident. Her plots are inspired by incidents that occur in her own life. Her books have been nominated for many different awards and honors. In addition to being a national bestselling cozy mystery author, Denise is a nationally known presenter and keynote speaker. She has been invited all over the country to present her workshops and speak to audiences at various venues. This program was sponsored by the Friends of the Library. The author spoke with an audience of 30 people for 50 min about the road to publication and the various inspirations for her books. Along the way there were humorous anecdotes based on her personal experiences. She also gave useful tips to anyone interested in writing a novel. She then opened the program up to the audience to ask questions. Afterwards she finished off the program with a book sale/signing. Many people did purchase books for her to sign. She had multiple copies of all of her books for sale. The program was attended by 30 people including the "Lunch Bunch" and the Thursday evening library book clubs, another community book club, members of the Friends of the Library, staff, board members, and numerous patrons. Her fee for this program was$150 which was paid by the Friends of the Library. She required a podium, microphone, and 2 tables for her presentation. 10 people filled out a program evaluation form. Most attendees gave the presenter an excellent rating on content, knowledge, delivery, met expectation, and overall quality of program. Some of the comments listed were: "Awesome!", "Loved It!", "Great fun &informative", and "Good combo of experience & suggestions for writers" Time Line Fiscal Year May State Report—City Council Report Participants in Public Act 92-0166/Non Resident Fee Card June Nominations of Officers Inventory Update July Election of Officers Review Executive Session August Levy for City Disaster Plan Update September October Per Capita Grant November December January Review Executive Sessions February March Director Evaluation April Public Notice Approve Budget/Levy Policy Update as needed Services, Cost and Contracts RAILS Reaching Across Illinois Library Systems OCLC' s WorldCat Database Over 240 million bibliography 180 million records contributed from members libraries Illinet/OCLC I-Share — Illinois State Library's Online Catalog to find books and other library materials at the State Library or any of the other 76 libraries in the Consortium of Academic and Research libraries in Illinois. Database now contains over thirty million item records. $862.00 Praircat- Electronic Library on the Web Provides access to more than 8 million items owned by 186 libraries in northern Illinois and eastern Iowa $15,544 - RAILS 3M Service Agreement $16,956 Aaren Pest control $450 Abraham Lincoln Kendall County Record on microfilm $576 year ACI Alarm Monitoring Burglary 299.40 Fire 827.40 Elevator 335.40 Total $1.462.20 Ancestry Library Edition- ProQuest A genealogy tool of many databases only Available within the library $1,025 AT&T Cisco Maintenance Renewal Server $1,260 AT&T Internet T Lines $263 &$377 Month $7,920 Year Call One Phone charge $790 Yearly Cannonball Mechanical Testing and Certification—back flow preventer $443 Cintas Extinguisher Inspection $245 First Search Library databases of holdings from all over the country. $862 Fox Valley Fire and Safety Fire Inspection $1,005 Gale Reference A large database of full text articles $2,986 Illinois Century Network Provides filters to 12 young adult and children's computers. $87.00 Konica Minolta $1,600 Minute Taker $900 Nicor Gas $9,500 year Novelist Reader's advisory database for fiction readers. $995 Sound Incorporated Maintenance Security System $2,826 Phone $1,164 Today's Business Solutions Service and licensing fee Pay and card system for public computers $2,2603 Sterling Fire Protection Inspect and test sprinkler system $375 Thyssenkrupp Elevator Inspection$207 per month Pressure test—yearly$200 EIS Elevator Inspection Service $60.00 Trico Automatic Building Controls Maintenance Service $10,311 Yorkville PC Computer Service $8,620 Yorkville Public Library Publicity Checklist Publication Contact Notes Kendall County Record Kathy Farren-Editor Deadline-. kfarren@kendallcountyrecord.com 5:00 on Mondays for (630)553-7034 Thursday's publication Beacon News beaconourtowns@scni.com "Our Town Library Briefs" 630-978-8710 section of paper Facebook fi tp*.I .facebook-com/oageslyorkville- - PRublic-Li bra ry/317340588217 Patch http:/Iyorkville.patch.com/ Login and "create an Jillian Duchnowski- Editor event" iillian.duchnowskiC@patch.com 630-390-0273 Lobby TV *see Shelley Runs on a PowerPoint file Flyers-Signs posted Created by Shelley throughout the lib_ra Message Board For Staff Use For staff use to keep them updated on information and events. Library Website www.yorkville.lib.il.us Inventory 2006 furnishing and equipping the library from bond money Furniture cost Equipment Lighting 600 000.00 Furnishing used from existing library 10,000.00 Total 610,000.00 Items purchased in 2007/2008 Cart 498.00 2 Dictionary holders 39.00 Telephone System 11,984.00 Computers 14 679.00 toaster Oven 199.00 Shelving 1,109.00 Theatre Post 457.00 Coin bill tower 2,095.00 Computers 4,746.00 Checkpoint system 112 227.00 Garment rack 460.00 Steel organizer for workroom 306.00 Shelves 923.00 Microwave& refrigerator 908.00 cabinets 298.00 2 Laminators 506.00 Laser Printer 603.00 Printer 342.00 Tables for meeting room 1,700.00 Shedder 200.00 Coin and bill tower 2,095.00 Bar code scanner 516.00 Coffee maker 99.00 Headphones 357.00 Fireside art piece 2,500.00 Framed historical pictures 1,400.00 Signs 414.00 Christmas decoration 644.00 2 Microwaves 318.00 Wireless-G access point 174.00 Speakers for projectors 50.00 Projector 1,000.00 Projector stand 300.00 Easel 78.00 File Cabinet 439.00 Palm tree 188.00 Receipt Printer 203.00 Display sign 136.00 Digital Reader Printer 9,987.00 Konica Minolta color printer 7,936.00 Konica Minolta second floor 4,192.00 Phillips heart start 2,119.00 Book truck 961.00 2 Rocking chairs 434.00 Oak furniture children's 407.00 Lamp 200.00 Art picture winter 350.00 Art picture summer 350.00 Art picture fall 350.00 Coat rack 203.00 Laser printer 1,209.00 3 Smoker Stations 504.00 2 Microwaves 318.00 Projector, speakers, stand 50.00 Laptop 1,085.00 2 Picnic tables 618.00 Total 196,463.00 Items Purchased in 200812009 Ivy plant 98.00 Rugs, plants,wall hangings 1,066.00 Easel bookshelves, bean bag chairs 796.00 Wall clocks 261.00 Book truck 548.00 Sins-Pollock 1,560.00 Shelves 899.00 2 Receipt I printers 598.00 Easel 186.00 Heart start cabinet 200.00 Konica Minolta scanner/copier 4,048.00 3 Rocking Chairs 450.00 Activity table 356.00 Book truck 1,001.00 4 Floor lamps 900.00 Activity center 419.00 10 lap top computers 7,000.00 rocking chair 200.00 Security Camera's 9,525.00 2 Floor lamp 502.00 Table lamp 187.00 Motorized roller shade 2,218.00 Magnifier Reader 2,898.00 Disk repair unit 1,421.00 2 Bookshelves 700.00 Total 38,037.00 Items Purchased in 2009-2010 Kids Chairs 290.00 Lectern 300.00 Easel 200.00 Hands on Activity Panel 264.00 Framed Print 217.00 Microscope Slide Set 452.00 Microscope 434.00 Printer 1 119.00 Various Die Cuts 254.00 Fax Machine 1,090.00 Window Signs Poblocki 85.00 Sign Holders 284.00 Die Cuts 1 61.00 Ellision Equipment 856.00 Chairs 1 289.00 Folding Tables 392.00 Folding Chairs 589.00 2 Computers 1,655.00 2 Chairs 264.00 Table 312.00 6 Chairs 792.00 4 Computers 2,773.00 Total 11,972.00 Items Purchased in 2010-2011 Teens Display Cabinet 535.00 Coat Tree 210.00 Stereo Listening Center 317.00 Pelco Cad DVR 1,198.00 Recorder I 178.00 Meeting Room Electric Screen 5,900.00 Board Room Electric Screen 5,900.00 Book Truck 412.00 Wood Book Truck 210.00 6 Computers 4,353.00 1 Computer 719.00 APC battery 183.00 Stereo Listening Center 317.00 4 Computers 2,820.00 Wood Window Blinds 2,289.00 Bean bag Chairs 250.00 Items Purchasec in 2011 2 0112 otal items I books FN 06 610,000.00 FN 07-08 196,463.00 FN 08-09 38,037.00 FN 09-10 11,972.00 FN 10-11 25,791.00 FN 11-12 0.00 Books etc 1,501,472.00 Total 2,383,735.00 Total Items Total Retail Value Books $27.00 49,678 1,341,306.00 CD's $40.00 1,684 67,360.00 Music CD's $16.00 1,372 21,952.00 Magazines $6.00 1,315 7,890 00 Micro film $48.00 154 7,392.00 DVD's $23.00 1,874 43,102.00 Sheet Music $10.00 1,247 12,470.00 Total 1,501,472.00