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Library Board Packet 2012 09-10-12 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, September 10, 2012 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Funding for Maintenance City Assistance for Maintenance Letter to Newspaper/Building Siding 13. New Business Building Contents Insurance Renewal List of Priorities for Future Funding Landscaping/Maintenance of Grounds Discussion of Tax Referendum and the Potential Effect on the Levy 14. Executive Session For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment Yorkville Public Library Board of Trustees Monday, August 13, 2012 902 Game Farm Road—Library Historic Wing 7:00pm The meeting was called to order at 7:OOpm by President Beth Gambro. Roll Call Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes,Judy Somerlot-yes, Sandra Lindblom-yes, Barb Johnson-yes,Jo Ann Gryder-yes, Beth Gambro-yes Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson Recognition of Visitors— Rob Fredrickson,Finance Director was recognized. Amendments to the Agenda— none Minutes— July 9, 2012 Ms. Gryder noted a correction on page 3 under"Standing Committees": "Finance" should read Policy Committee. She then moved to approve the minutes as corrected and Ms. Johnson seconded the motion. Voice vote approval. Correspondence— A thank you note was read from Anne Engelhardt regarding a recent 2-day Police Academy held at the Library. She thanked the Board for the use of the library space. Public Comment— None Staff Comment— None Report of the Treasurer Financial Statement Treasurer Chacon presented the financial information. Highlights of Bill List: Page 1: Bank of New York is paying agent fee for Library Board bond paperwork,that fee was formerly shown under Professional Services,this will be paid again in December Page 2: Castle Insurance, annual renewal for Board 1 Page 4: LTLS-OCLC, on-line catalog fee of$862 Page 4: $31.96 for carpet cleaner,not for cleaning Page 5: $360 to Peregrine, Stime&Newman, payment for letter to City stating the Library is not involved in any litigation Page 6: $5.90 postage charge on Visa, rather than from petty cash Summary of Treasurer's report: Payroll: $55,243.50 for all of July and 1 week of August Bills: $ 7,210.98 Health insurance: $5,946.63 Ms. Gryder questioned the Fox Valley Safety&Fire Alarm charge for$536. Ms. Pfister explained there had been an alarm panel problem. Ms. Johnson moved to pay all the disbursements totaling$68,401.11 and Ms. LaChance seconded this motion. Roll call vote: Allen-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Gaebler-yes. Passed 9-0. Ms. Johnson commented that the finances are much more transparent and it was decided that the Finance Committee will meet every 6 months for a review. They will meet in November. Report of the Library Director Statistics 1. Director Pfister said the staff is doing a great job working with the new system 2. There is difficulty in obtaining reports due to a server problem with RAILS 3. Book sale scheduled for September 1St&2°d, still collecting books,have about 7,000 4. Teens are having garage sale on August 25 to profit Mutual Ground 5. Letter received from Attorney Roger Ritzman asking that meeting agenda be more specific and include any action that might be taken 6. Handout included in agenda packet that shows how library system works 7. Michelle has finished per capita grant application that is due in October. Money to be used for bill payments, database and magazines. No news received yet on a$2,500 grant application finished in April. A $2,500 grant already received was part of the Kendall County Court System. A self-help legal system program is now part of the library and 2 additional computers were purchased for increased access to this program. A guest pass is given to those with no library card and can only use for this program. Ms. Somerlot asked if the staff is expected to assist patrons with this program. Patrons are required to bring another person who is knowledgeable and can assist them. 8. An article appeared in the paper regarding August 22nd training for the new card catalog system. Ms. Somerlot asked if there is a description of the Board responsibilities. President Gambro said this description is included in the by-laws. 9. A server recently malfunctioned requiring 3M to come. Currently have a contract with them, but without the contract the cost would have been$12,000. 2 President Gambro asked to discuss on next month's agenda, the possibility of e-books, expanded library hours,building maintenance or an IT person if additional funds ever become available. Commenting on the Friends meeting held this morning,August 13, Ms. Somerlot said the Friends came close to deciding on an e-book subscription at $3,000. A decision will be made after the book sale. City Council Liaison No report Standing Committees Personnel Committee (Discussion held at end of meeting) Unfinished Business Funding for Maintenance Ms. Gryder mentioned the possibility of a"Gutter Ball"or"Trivia Night"to raise money for the library. A black tie ball with liquor was held at a library where Judy Somerlot worked. Jo Ann will check on a liquor exemption and will obtain details of the Trivia Night. It was noted that library employee Dixie cleaned the webs from the lower windows and Michelle asked Scott Sleezer to trim the bushes around the air conditioner. Michelle stated that Alderman Colosimo had sent an email requesting that the eaves be cleaned since pinecones collect in them. The cost to clean the windows would be approximately $875 and$100 per hour to clean the gutters if an outside agency was used. Beth suggested keeping this on the agenda to discuss with Alderman Colosimo next month to determine if the City can assist. These items, "funding for maintenance" and"assistance from City"will be placed on the September agenda. Ms. Gryder asked about the custodians' frequency. They currently clean 3 hours per day and clean bathrooms and vacuum. Letter to Newspaper/Building Siding Ms. Gaebler reviewed the request for the letter the Board asked her to write to the newspaper"Fixer"column regarding the building siding. Tom Lindblom had suggested that Hardie Siding should be contacted first for a possible solution. Ms. Gaebler read the letter aloud for Board input. It was noted that Public Works Director Eric Dhuse spoke with Hardie Siding who said that Henry Brothers was responsible as the installer. Ms. Gaebler said the specs indicate a warranty of 25-30 years. The siding was purchased from F.E. Wheaton. Ms. Lindblom interjected that a relative employed by F.E. Wheaton said the siding would have been purchased from either Alexander Lumber or Hines Lumber. Ms. Gaebler will send the letter to Henry Brothers with a copy to James Hardie including photos. She will also ascertain with Tom Lindblom if Henry Brothers has been contacted. 3 Sandra Lindblom moved to send the proposed letter to both Henry Brothers and Hardie Siding. Barb Johnson seconded the motion. Discussion: The response date requested will be September 10. Approved on a voice vote with Bob Allen voting no. He requested that the motion should include the stipulation that it be verified that Henry Brothers was in fact contacted. Later in the meeting, Ms. Lindblom verified that Tom Lindblom had contacted Henry Brothers project manager and no response was ever received. New Business Disaster Plan Michelle will return the updated disaster plan notebooks next month. Additional Business There was a brief discussion about whether or not an Executive Session was needed. Ms. Lindblom said the Board needed to be prepared to discuss how a 20%decrease in the tax levy would affect the Library. It was decided to discuss this at the September Board meeting. Personnel Committee(discussed out of order) Ms. Gaebler noted she had sent a thank you note to the teen group for storm cleanup. She also noted that all Board members had been given a copy of the Library Director's goals at their request. Adiournment There was no further business and the meeting adjourned at 8:02pm on a motion and second by Bob Allen and Carol LaChance,respectively. Minutes transcribed by Marlys Young, Minute Taker 4 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31,2012 ACTUALS BY MONTH(Cash Baas) %oJFura/Year &33% )6.67% 25% 33% Yearta➢ah ANNUAL IACCOUNTNUNDFR DESCREMON Ma-12 Jurw-12 July-12 August-12 Totals BUDGET %of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-004005 PROPERTY TAXES-LIBRARY 98,981 246,721 9,268 42,415 397,385 700,000 56.77% 82-000-40-004012 PROPERTY TAXES-FOX IND TIF - - - - 7,500 0.00% Intergovernmental 82-00041-004120 PERSONAL PROPERTY TAX 739 955 115 1,809 5,000 36.18% 82-00041-00-0170 STATE GRANTS - - - 1,500 1,500 17,200 8.72% Fines&Forfeits 82-000-03-004330 LIBRARY FINES 994 888 765 572 3,218 13,000 24.75% Chargesfor Service 82-00044-00-4401 LIBRARY SUBSCRIPTION CARDS 1,367 1,603 608 650 4,228 12,000 35.23% 82-00044-004422 COPY FEES 204 153 175 216 748 3,000 24.92% 82-000-44-004440 PROGRAMFEES 93 44 54 74 265 2,000 13.23% Investment EarnmRs 82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 389 150 259.46% Reimbursements 82-M-46-00-0670 REIIvIB-ENT INS CONTRIBUTIONS 724 724 724 724 2,895 6,670 43.40% 82-00046-004671' REUAB-LIFE INSURANCE 59 59 59 59 237 636 37.28% Miscellaneous - 82-000-48-00-0820 RENTAL INCOME 131 150 100 100 481 2,000 24.05% 82-000-48-004824 DVD RENTAL INCOME 349 457 537 507 1,850 4,500 41.11% 82-00048-00-4832 MEMORIALS 142 200 - 40 382 2,000 19.10% 82-00048-00-4850 MISCELLANEOUS INCOME 33 13 87 26 159 - 0.00% Other Financin Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 9,733 1,801 1,801 2,151 15,486 41,978 36.895 TOTAL REVENUES:LIBRARY 113,630 252,895 15,241 49,265 431,030 817,634 52.72% LIBRARY OPERATIONS EXPENDITURES Solories&Wages 82-820-50-00-5010 SALARIES&WAGES 18,707 19,431 18,707 28,060 84,905 245,000 34.65% 82-820-50-00-5015 PART-TIM[E SALARIES 14,207 14,193 14,085 20,716 63,202 195,000 32.41% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,803 1,873 1,803 2,705 8,185 26,692 30.66% 82-820-52-00-5214 FICA CONTRIBUTION 2,463 2,517 2,453 3,676 11,109 38,000 29.23% 82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 8,047 5,553 5,312 27,220 102,877 26.46% 82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 342 1,410 24.28% 82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 1,983 6,826 29.06% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 214 770 27.84% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,035 - 350 350 1,734 4,286 40.47% 82-820-52-00-5231 LIABILITY INSURANCE 8,698 1,801 1,801 1,801 14,101 37,692 37.41% Contractual Services 82-820-54-00-5415 TRAVEL&LODGING - 200 305 135 640 500 128.09% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - 751 785 1,321 2,857 8,500 33.61% 82-820-54-00-5452 POSTAGE&SHIPPING - - - 6 6 1,000 0.59% 82-820-54-00-5460 DUES&SUBSCRIPTIONS 78 - - - 78 14,000 0.56% 82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 2,387 1,837 9,130 29,000 31.48% 82-820-54-00-5466 LEGAL SERVICES - - - 360 360 2,000 18.00% 82-820-54-00-5468 AUTOMATION 3,385 7 - 869 4,262 35,000 12.18% 82-820-54-00-5480 UTILITIES - - 300 204 503 15,750 3.20% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 276 91 536 903 5,000 18.05% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31,2012 ACPUAIS BY MONTH(Cash Batts) %oJFi=O Year 8.33% 16.67% 23% 33% Ye to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 Jime42 July-12 A 12 Totals BUDGET %of Budget 82-820-54-00-5498 PAYING AGENT FEES - - 375 375 749 749 100.00% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 793 295 187 1,275 8,000 15.93% 82-820-56-00-5620 OPERATING SUPPLIES - 228 912 1,199 2,339 7,500 31.18% 82-820-56-00-5671 LIBRARY PROGRAMMING - - - 44 44 2,000 2.18% 82-820-56-00-5685 DVD'S - 280 204 135 619 2,000 30.94% 82-820-56-00-5698 MEMORIALS&GIFTS - - - - - 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - 250 0.00% Contingencies 82-820-70-00-7799 CONTINGENCIES - 1,000 0.00% OtherFinancing Uses 82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 1,822 - - 1,822 1,511 120.58% TOTAL FUND REVENUES 113,630 252,895 15,241 49,265 431,030 817,634 52.72% TOTAL FUND EXPENDITURES 62,028 55,051 51,041 70,461 238,381 794,413 30.03% FUND SURPLUS(DEFICM 51,602 197,843 (35,800) (21,196) 192,449 23,221 BEGINNING FUND BALANCE 388,831 FYE 2012 FUND SURPLUS(DEFICIT) 192,449 ENDING RESERVED FUND BALANCE 333,055 IMET ENDING UNRESERVED FUND BALANCE 248,125 ENDING TOTAL FUND BALANCE 581,280 LIBRARY DEBT SERVICE REVENUES 83-00040-004015 PROPERTY TAXES-DEBT SERVICE 113,248 282,285 10,604 48,529 454,667 795,488 57.16% 83-00045-004500 INVESTMENT EARNINGS - 6 - - 6 300 105% 83-00049-004982 TRANSFER FROM LIBRARY OPS 1,822 - - - 1,822 1,511 120.58% TOTAL REVENUES:LIBRARY DEBT SERVICE 115,070 282,291 10,604 48,529 456,495 797,299 57.26% LIBRARY DEBT SERVICE EXPENDITURES 2005B Bond 83-830-83-00-8000 PRINCIPLE PAYMENT - - - 290,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT - 154,563 - 154,563 309,125 50.00% 2006 Bond I. 83-830-84-00-8000 PRINCIPLE PAYMENT - 150,000 0.00% 183-830-84-00-8050 INTERESTPAYMENT - 23,181 23,181 46,363 50.00% TOTAL FUND REVENUES 115,070 282,291 10,604 48,529 0 456,495 797,299 F 57.26% TOTAL FUND EXPENDITURES - 177,744 - - 177,744 795,488 22.34% FUND SURPLUS(DEFICIT) 115,070 104,547 10,604 48,529 l 278,751 1,811 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31,2012 ACTUALS BYMONIH(Cash Basis) %ojFiscal Year 8.33% 16.67% 255% 33% Yearto-Date ANMIAL IACCOUNM NUMBER DESCRIPTION Ma3-12 Juan-12 J 12 August-12 TOWS BUDGET '/.of Budget LIBRARY CAPITAL REVENUES 84-000-42-004214 DEVEIAPMENTFEES 2,500 10,800 13,300 16,250 81.85% 84-000-45-00 4500 INVESTMENT EARNINGS 0 0 0 0 1 100 1.16%—jr TOTAL REVENUES:LIBRARY CAPITAL 2,500 0 0 10,800 13,301 16,350 81.35 LIBRARY CAPITAL EXPENDITURES 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 0.00% 84-840-56-00-5683 AUDIO BOOKS 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC 0.00% 84-840-56-00-5685 DVD'S - 0.00% 84-840-56-00-5686 BOOKS - 423 208 6 637 13,474 4.73% TOTAL FUND REVENUES 2,500 0 0 10,800 13,301 16,350 81.35% TOTAL.FUND EXPENDITURES - 423 209 6 637 13,474 4.73% FUND SURPLUS(DEFICIT) 2,500 (422) (208) IQ,-M4 12,664 2,876 3 DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13:36:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103227 ATT AT&T 3122891936 0812 08/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 273.86 INVOICE TOTAL: 273.86 * 6305534354-0812 08/25/12 01 MONTHLY CHARGES 82-820-54-00-5440 318.90 INVOICE TOTAL: 318.90 * CHECK TOTAL: 592.76 103228 BAKTAY BAKER & TAYLOR 2027239658 07/31/12 01 BOOKS 84-840-56-00-5686 281.59 INVOICE TOTAL: 281.59 * 2027269676 08/08/12 01 BOOKS 84-840-56-00-5686 102.66 INVOICE TOTAL: 102.66 * 2027290216 08/16/12 01 BOOKS 84-840-56-00-5686 225.37 INVOICE TOTAL: 225.37 * 2027311671 08/23/12 01 BOOKS 84-840-56-00-5686 152.46 INVOICE TOTAL: 152.46 * CHECK TOTAL: 762.08 103229 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0812L 08/15/12 01 MONTHLY CHARGES 82-820-54-00-5440 75.46 INVOICE TOTAL: 75.46 CHECK TOTAL: 75.46 103230 CHITRIB CHICAGO TRIBUNE 10394737-082412 08/24/12 01 SUBSCRIPTION RENEWAL FOR 82-820-54-00-5460 210.00 DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:36:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103230 CHITRIB CHICAGO TRIBUNE 10394737-082412 08/24/12 02 08/11/12 02/08/13 ** COMMENT ** INVOICE TOTAL: 210.00 CHECK TOTAL: 210.00 103231 COMCAST COMCAST CABLE 080312 08/03/12 01 AUGUST INTERNET 82-820-54-00-5440 126.90 INVOICE TOTAL: 126.90 CHECK TOTAL: 126.90 103232 JEWEL JEWEL 072712 07/27/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 6.38 INVOICE TOTAL: 6.38 * 073012 07/30/12 01 STORYTIME SNACKS 82-820-56-00-5671 3.58 INVOICE TOTAL: 3.58 * 082012 08/20/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 20.20 INVOICE TOTAL: 20.20 * 082912 08/29/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 53.64 INVOICE TOTAL: 53.64 * CHECK TOTAL: 83.80 103233 KONICAMI KONICA MINOLTA BUSINESS 221971111 08/18/12 01 COPIER CHARGES 82-820-54-00-5462 27.72 INVOICE TOTAL: 27.72 CHECK TOTAL: 27.72 DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 13:36:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103234 MENLAND MENARDS - YORKVILLE 9160 08/17/12 01 MOUSE TRAPS, PEST CONTROL 82-820-56-00-5620 44.25 02 SPRAY ** COMMENT ** INVOICE TOTAL: 44.25 CHECK TOTAL: 44.25 103235 MIDWTAPE MIDWEST TAPE 90289978 08/03/12 01 DVDS 82-820-56-00-5685 23.99 INVOICE TOTAL: 23.99 90323608 08/17/12 01 DVDS 82-820-56-00-5685 70.97 INVOICE TOTAL: 70.97 CHECK TOTAL: 94.96 103236 MJELECT MJ ELECTRICAL SUPPLY, INC. 1129544-00 08/15/12 01 BULBS 82-820-56-00-5640 242.35 INVOICE TOTAL: 242.35 * 1129544-01 08/24/12 01 BULBS 82-820-56-00-5640 191.20 INVOICE TOTAL: 191.20 * 1129597-01 08/20/12 01 BULBS 82-820-56-00-5640 126.00 INVOICE TOTAL: 126.00 * 1129693-00 08/25/12 01 DOOR FOR WELL LIGHT 82-820-56-00-5640 345.00 INVOICE TOTAL: 345.00 * CHECK TOTAL: 904.55 103237 NICOR NICOR GAS 91-85-68-4012 8-0712 08/08/12 01 902 GAME FARM RD 82-820-54-00-5480 151.12 INVOICE TOTAL: 151.12 * CHECK TOTAL: 151.12 0 DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 13:36:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- 103238 OFFWORK OFFICE WORKS 209210 08/09/12 01 LASER JET COLOR CARTRIDGES 82-820-56-00-5610 903.90 INVOICE TOTAL: 903.90 CHECK TOTAL: 903.90 103239 PRAIRCAT PRAIRIECAT 1875 08/20/12 01 QUARTERLY PARTICIPATION FEES 82-820-54-00-5468 3,836.41 INVOICE TOTAL: 3,836.41 1931 08/20/12 01 DELEGATE ASSEMBLY MEETINGS 82-820-54-00-5468 30.00 INVOICE TOTAL: 30.00 CHECK TOTAL: 3,866.41 103240 RJKUHN R.J. KUHN INC. 0000012466 08/13/12 01 REPAIRED TOILET LEAK AND RESET 82-820-54-00-5495 213.60 02 BREAKER TO RESTORE HOT WATER ** COMMENT ** INVOICE TOTAL: 213.60 CHECK TOTAL: 213.60 103241 SOUND SOUND INCORPORATED R116081 08/09/12 01 ANNUAL SERVICE CONTRACT 82-820-54-00-5462 291.00 02 RENEWAL ** COMMENT ** INVOICE TOTAL: 291.00 CHECK TOTAL: 291.00 103242 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000207230 08/01/12 01 AUGUST ELEVATOR MAINTENANCE 82-820-54-00-5462 218.03 INVOICE TOTAL: 218.03 CHECK TOTAL: 218.03 DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 13:36:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/10/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103243 VISA VISA 082712 LIB 08/27/12 01 POSTAGE 82-820-54-00-5452 2.35 INVOICE TOTAL: 2.35 CHECK TOTAL: 2.35 103244 WAREHOUS WAREHOUSE DIRECT 1642398-0 08/08/12 01 PAPER 82-820-56-00-5610 149.95 INVOICE TOTAL: 149.95 CHECK TOTAL: 149.95 103245 YORKPC YORKVILLE PC 1332 08/07/12 01 2 NEW COMPUTERS 82-820-56-00-5635 1,549.85 INVOICE TOTAL: 1,549.85 1345 08/23/12 01 IT SERVICE AND CONSULTATION 82-820-54-00-5462 1,020.00 INVOICE TOTAL: 1,020.00 CHECK TOTAL: 2,569.85 103246 YOUNGM MARLYS J. YOUNG 081312 08/26/12 01 AUGUST' 13 MEETING MINUTES 82-820-54-00-5462 60.75 INVOICE TOTAL: 60.75 CHECK TOTAL: 60.75 TOTAL AMOUNT PAID: 11,349.44 YORKVILLE PUBLIC LIBRARY BILL LIST SURIMARY Monday, September 10, 2012 PAYROLL DATE BI-WEEKLY 8/17/2012 $18,545.97 BI-WEEKLY 8/31/2012 $18,416.76 TOTAL PAYROLL $36,962.73 ACCOUNTS PAYABLE BILL LIST 9/10/2012 $11 ,349.44 TOTAL BILLS PAID $11 ,349.44 WIRE / ACH TRANSFERS SEPTEMBER HEALTH INSURANCE 9/1/2012 $5,311 .58 SEPTEMBER VISION INSURANCE 9/1/2012 $53.60 SEPTEMBER DENTAL INSURANCE 9/1/2012 $495.86 SEPTEMBER LIFE INSURANCE 9/1/2012 $85.59 TOTAL WIRE TRANSFERS $5,946.63 TOTAL DISBURSEMENTS $54,258.80 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF AUGUST 31, 2012 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Money Market Old Second $20,784.73 $256,867.07 $285,822.68 $258,437.83 - - - - - - - - Account Building Old Second $6,794.09 $6,371.81 $6,163.73 $15,957.99 - - - - - - - - Development Fees Library Operations IMET $332,817.93 $332,891.97 $332,969.00 $333,055.24 - - - - - - - - Reserve Library Operations Illinois Funds $98,976.00 $0.81 $2045 $39.54 - - - - - - - - Library Debt Illinois Funds $113,25559 $282,295.24 $228,399.56 $276,929.00 Service Library Operations Earthmover $25.00 $25.00 $25.00 $25.00 - - - - - - - - Total: $572,65333 $878,451.90 $853,400.42 $884,444.60 $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 PAYROLL I ST PAY PER] $ 18,358.34 $ 2NIl PAY Pf:Rl()ll $ 18,821.20 $ 19,016.39 $ 18,012.55 $ 18,545.97 3PD PAY PERIf)[7 $ 18,416.76 Tola1 $ 37,179.34 S 38 014.53 S 37,048.59 55,157.54 - August Public Relations Articles—Photos-Kendall Country Record Patch-Beacon News Meetings,Workshops Staff Meeting Cataloging DeBord - Augustine Circulation Iwanski Programs, Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 5 Lunch Time Book Club 8 2"d Wednesday of each month Friends Meeting 10 Threads and More 1 1 Library Computer Catalog Drop in Class 6 Identity Theft Program(Judy Baar Topinka) 6 Adult Reading Program 120 flyers 28 returned Travel Through a Good Book Young Adult Programs Teen Meeting(4 Times) 15 Pre-Teen Meeting (5 Times) 38 HELP -Helping Environments for Local People Teen Group (5 Times) 52 Teen Garage Sale - $300 Mutual Grounds Children Programs Read with Paws 12 Children's Book Club (4 Times) 48 Lilly the Clown 50 Handed Out 800 Summer Reading Logs 135 Returned Patron Count 7041 Teens Volunteers Michelle Kush, Miranda Knox, May Priegel, Sophie Bolanos, LexiWeiss, Madison Moga, Matthew Rashaczk and Karina Godinez Meeting Room Library-14 City- Rent-2 Gifts and Memorials $25.00 Memorial for Roger Thompson from Danny and Franne Freeman Circulation for July and August Books 15,548 Audio Books 1,022 Audio Visual 1,606 Music CD's 992 Kits 46 Periodicals 486 Reference Books 14 Sheet Music 6 19,720