Library Board Packet 2012 09-10-12 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, September 10, 2012 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Finance
Community Relations
Personnel
12. Unfinished Business Funding for Maintenance
City Assistance for Maintenance
Letter to Newspaper/Building Siding
13. New Business Building Contents Insurance Renewal
List of Priorities for Future Funding
Landscaping/Maintenance of Grounds
Discussion of Tax Referendum and the
Potential Effect on the Levy
14. Executive Session
For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body, or against legal counsel for the
public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, August 13, 2012
902 Game Farm Road—Library Historic Wing
7:00pm
The meeting was called to order at 7:OOpm by President Beth Gambro.
Roll Call
Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes,Judy
Somerlot-yes, Sandra Lindblom-yes, Barb Johnson-yes,Jo Ann Gryder-yes, Beth
Gambro-yes
Others Present
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Recognition of Visitors—
Rob Fredrickson,Finance Director was recognized.
Amendments to the Agenda— none
Minutes— July 9, 2012
Ms. Gryder noted a correction on page 3 under"Standing Committees": "Finance"
should read Policy Committee. She then moved to approve the minutes as corrected and
Ms. Johnson seconded the motion. Voice vote approval.
Correspondence— A thank you note was read from Anne Engelhardt regarding a
recent 2-day Police Academy held at the Library. She thanked the Board for the use of
the library space.
Public Comment— None
Staff Comment— None
Report of the Treasurer
Financial Statement
Treasurer Chacon presented the financial information.
Highlights of Bill List:
Page 1: Bank of New York is paying agent fee for Library Board bond paperwork,that
fee was formerly shown under Professional Services,this will be paid again in December
Page 2: Castle Insurance, annual renewal for Board
1
Page 4: LTLS-OCLC, on-line catalog fee of$862
Page 4: $31.96 for carpet cleaner,not for cleaning
Page 5: $360 to Peregrine, Stime&Newman, payment for letter to City stating the
Library is not involved in any litigation
Page 6: $5.90 postage charge on Visa, rather than from petty cash
Summary of Treasurer's report:
Payroll: $55,243.50 for all of July and 1 week of August
Bills: $ 7,210.98
Health insurance: $5,946.63
Ms. Gryder questioned the Fox Valley Safety&Fire Alarm charge for$536. Ms. Pfister
explained there had been an alarm panel problem.
Ms. Johnson moved to pay all the disbursements totaling$68,401.11 and Ms. LaChance
seconded this motion.
Roll call vote: Allen-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes,
Johnson-yes, Gryder-yes, Gambro-yes, Gaebler-yes. Passed 9-0.
Ms. Johnson commented that the finances are much more transparent and it was decided
that the Finance Committee will meet every 6 months for a review. They will meet in
November.
Report of the Library Director
Statistics
1. Director Pfister said the staff is doing a great job working with the new system
2. There is difficulty in obtaining reports due to a server problem with RAILS
3. Book sale scheduled for September 1St&2°d, still collecting books,have about 7,000
4. Teens are having garage sale on August 25 to profit Mutual Ground
5. Letter received from Attorney Roger Ritzman asking that meeting agenda be more
specific and include any action that might be taken
6. Handout included in agenda packet that shows how library system works
7. Michelle has finished per capita grant application that is due in October. Money to be
used for bill payments, database and magazines. No news received yet on a$2,500 grant
application finished in April. A $2,500 grant already received was part of the Kendall
County Court System. A self-help legal system program is now part of the library and 2
additional computers were purchased for increased access to this program. A guest pass
is given to those with no library card and can only use for this program.
Ms. Somerlot asked if the staff is expected to assist patrons with this program. Patrons
are required to bring another person who is knowledgeable and can assist them.
8. An article appeared in the paper regarding August 22nd training for the new card
catalog system. Ms. Somerlot asked if there is a description of the Board responsibilities.
President Gambro said this description is included in the by-laws.
9. A server recently malfunctioned requiring 3M to come. Currently have a contract
with them, but without the contract the cost would have been$12,000.
2
President Gambro asked to discuss on next month's agenda, the possibility of e-books,
expanded library hours,building maintenance or an IT person if additional funds ever
become available. Commenting on the Friends meeting held this morning,August 13,
Ms. Somerlot said the Friends came close to deciding on an e-book subscription at
$3,000. A decision will be made after the book sale.
City Council Liaison No report
Standing Committees
Personnel Committee
(Discussion held at end of meeting)
Unfinished Business
Funding for Maintenance
Ms. Gryder mentioned the possibility of a"Gutter Ball"or"Trivia Night"to raise money
for the library. A black tie ball with liquor was held at a library where Judy Somerlot
worked. Jo Ann will check on a liquor exemption and will obtain details of the Trivia
Night.
It was noted that library employee Dixie cleaned the webs from the lower windows and
Michelle asked Scott Sleezer to trim the bushes around the air conditioner. Michelle
stated that Alderman Colosimo had sent an email requesting that the eaves be cleaned
since pinecones collect in them. The cost to clean the windows would be approximately
$875 and$100 per hour to clean the gutters if an outside agency was used. Beth
suggested keeping this on the agenda to discuss with Alderman Colosimo next month to
determine if the City can assist. These items, "funding for maintenance" and"assistance
from City"will be placed on the September agenda.
Ms. Gryder asked about the custodians' frequency. They currently clean 3 hours per day
and clean bathrooms and vacuum.
Letter to Newspaper/Building Siding
Ms. Gaebler reviewed the request for the letter the Board asked her to write to the
newspaper"Fixer"column regarding the building siding. Tom Lindblom had suggested
that Hardie Siding should be contacted first for a possible solution. Ms. Gaebler read the
letter aloud for Board input.
It was noted that Public Works Director Eric Dhuse spoke with Hardie Siding who said
that Henry Brothers was responsible as the installer. Ms. Gaebler said the specs indicate
a warranty of 25-30 years. The siding was purchased from F.E. Wheaton. Ms.
Lindblom interjected that a relative employed by F.E. Wheaton said the siding would
have been purchased from either Alexander Lumber or Hines Lumber.
Ms. Gaebler will send the letter to Henry Brothers with a copy to James Hardie including
photos. She will also ascertain with Tom Lindblom if Henry Brothers has been
contacted.
3
Sandra Lindblom moved to send the proposed letter to both Henry Brothers and Hardie
Siding. Barb Johnson seconded the motion. Discussion: The response date requested
will be September 10. Approved on a voice vote with Bob Allen voting no. He
requested that the motion should include the stipulation that it be verified that Henry
Brothers was in fact contacted. Later in the meeting, Ms. Lindblom verified that Tom
Lindblom had contacted Henry Brothers project manager and no response was ever
received.
New Business
Disaster Plan
Michelle will return the updated disaster plan notebooks next month.
Additional Business
There was a brief discussion about whether or not an Executive Session was needed. Ms.
Lindblom said the Board needed to be prepared to discuss how a 20%decrease in the tax
levy would affect the Library. It was decided to discuss this at the September Board
meeting.
Personnel Committee(discussed out of order)
Ms. Gaebler noted she had sent a thank you note to the teen group for storm cleanup. She
also noted that all Board members had been given a copy of the Library Director's goals
at their request.
Adiournment
There was no further business and the meeting adjourned at 8:02pm on a motion and
second by Bob Allen and Carol LaChance,respectively.
Minutes transcribed by
Marlys Young, Minute Taker
4
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING AUGUST 31,2012
ACTUALS BY MONTH(Cash Baas)
%oJFura/Year &33% )6.67% 25% 33% Yearta➢ah ANNUAL
IACCOUNTNUNDFR DESCREMON Ma-12 Jurw-12 July-12 August-12 Totals BUDGET %of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-004005 PROPERTY TAXES-LIBRARY 98,981 246,721 9,268 42,415 397,385 700,000 56.77%
82-000-40-004012 PROPERTY TAXES-FOX IND TIF - - - - 7,500 0.00%
Intergovernmental
82-00041-004120 PERSONAL PROPERTY TAX 739 955 115 1,809 5,000 36.18%
82-00041-00-0170 STATE GRANTS - - - 1,500 1,500 17,200 8.72%
Fines&Forfeits
82-000-03-004330 LIBRARY FINES 994 888 765 572 3,218 13,000 24.75%
Chargesfor Service
82-00044-00-4401 LIBRARY SUBSCRIPTION CARDS 1,367 1,603 608 650 4,228 12,000 35.23%
82-00044-004422 COPY FEES 204 153 175 216 748 3,000 24.92%
82-000-44-004440 PROGRAMFEES 93 44 54 74 265 2,000 13.23%
Investment EarnmRs
82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 389 150 259.46%
Reimbursements
82-M-46-00-0670 REIIvIB-ENT INS CONTRIBUTIONS 724 724 724 724 2,895 6,670 43.40%
82-00046-004671' REUAB-LIFE INSURANCE 59 59 59 59 237 636 37.28%
Miscellaneous -
82-000-48-00-0820 RENTAL INCOME 131 150 100 100 481 2,000 24.05%
82-000-48-004824 DVD RENTAL INCOME 349 457 537 507 1,850 4,500 41.11%
82-00048-00-4832 MEMORIALS 142 200 - 40 382 2,000 19.10%
82-00048-00-4850 MISCELLANEOUS INCOME 33 13 87 26 159 - 0.00%
Other Financin Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 9,733 1,801 1,801 2,151 15,486 41,978 36.895
TOTAL REVENUES:LIBRARY 113,630 252,895 15,241 49,265 431,030 817,634 52.72%
LIBRARY OPERATIONS EXPENDITURES
Solories&Wages
82-820-50-00-5010 SALARIES&WAGES 18,707 19,431 18,707 28,060 84,905 245,000 34.65%
82-820-50-00-5015 PART-TIM[E SALARIES 14,207 14,193 14,085 20,716 63,202 195,000 32.41%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,803 1,873 1,803 2,705 8,185 26,692 30.66%
82-820-52-00-5214 FICA CONTRIBUTION 2,463 2,517 2,453 3,676 11,109 38,000 29.23%
82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 8,047 5,553 5,312 27,220 102,877 26.46%
82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 342 1,410 24.28%
82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 1,983 6,826 29.06%
82-820-52-00-5224 VISION INSURANCE 54 54 54 54 214 770 27.84%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,035 - 350 350 1,734 4,286 40.47%
82-820-52-00-5231 LIABILITY INSURANCE 8,698 1,801 1,801 1,801 14,101 37,692 37.41%
Contractual Services
82-820-54-00-5415 TRAVEL&LODGING - 200 305 135 640 500 128.09%
82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 751 785 1,321 2,857 8,500 33.61%
82-820-54-00-5452 POSTAGE&SHIPPING - - - 6 6 1,000 0.59%
82-820-54-00-5460 DUES&SUBSCRIPTIONS 78 - - - 78 14,000 0.56%
82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 2,387 1,837 9,130 29,000 31.48%
82-820-54-00-5466 LEGAL SERVICES - - - 360 360 2,000 18.00%
82-820-54-00-5468 AUTOMATION 3,385 7 - 869 4,262 35,000 12.18%
82-820-54-00-5480 UTILITIES - - 300 204 503 15,750 3.20%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 276 91 536 903 5,000 18.05%
1
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING AUGUST 31,2012
ACPUAIS BY MONTH(Cash Batts)
%oJFi=O Year 8.33% 16.67% 23% 33% Ye to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 Jime42 July-12 A 12 Totals BUDGET %of Budget
82-820-54-00-5498 PAYING AGENT FEES - - 375 375 749 749 100.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 793 295 187 1,275 8,000 15.93%
82-820-56-00-5620 OPERATING SUPPLIES - 228 912 1,199 2,339 7,500 31.18%
82-820-56-00-5671 LIBRARY PROGRAMMING - - - 44 44 2,000 2.18%
82-820-56-00-5685 DVD'S - 280 204 135 619 2,000 30.94%
82-820-56-00-5698 MEMORIALS&GIFTS - - - - - 2,000 0.00%
82-820-56-00-5699 MISCELLANEOUS - - 250 0.00%
Contingencies
82-820-70-00-7799 CONTINGENCIES - 1,000 0.00%
OtherFinancing Uses
82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 1,822 - - 1,822 1,511 120.58%
TOTAL FUND REVENUES 113,630 252,895 15,241 49,265 431,030 817,634 52.72%
TOTAL FUND EXPENDITURES 62,028 55,051 51,041 70,461 238,381 794,413 30.03%
FUND SURPLUS(DEFICM 51,602 197,843 (35,800) (21,196) 192,449 23,221
BEGINNING FUND BALANCE 388,831 FYE 2012
FUND SURPLUS(DEFICIT) 192,449
ENDING RESERVED FUND BALANCE 333,055 IMET
ENDING UNRESERVED FUND BALANCE 248,125
ENDING TOTAL FUND BALANCE 581,280
LIBRARY DEBT SERVICE REVENUES
83-00040-004015 PROPERTY TAXES-DEBT SERVICE 113,248 282,285 10,604 48,529 454,667 795,488 57.16%
83-00045-004500 INVESTMENT EARNINGS - 6 - - 6 300 105%
83-00049-004982 TRANSFER FROM LIBRARY OPS 1,822 - - - 1,822 1,511 120.58%
TOTAL REVENUES:LIBRARY DEBT SERVICE 115,070 282,291 10,604 48,529 456,495 797,299 57.26%
LIBRARY DEBT SERVICE EXPENDITURES
2005B Bond
83-830-83-00-8000 PRINCIPLE PAYMENT - - - 290,000 0.00%
83-830-83-00-8050 INTEREST PAYMENT - 154,563 - 154,563 309,125 50.00%
2006 Bond I.
83-830-84-00-8000 PRINCIPLE PAYMENT - 150,000 0.00%
183-830-84-00-8050 INTERESTPAYMENT - 23,181 23,181 46,363 50.00%
TOTAL FUND REVENUES 115,070 282,291 10,604 48,529 0 456,495 797,299 F 57.26%
TOTAL FUND EXPENDITURES - 177,744 - - 177,744 795,488 22.34%
FUND SURPLUS(DEFICIT) 115,070 104,547 10,604 48,529 l 278,751 1,811
2
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING AUGUST 31,2012
ACTUALS BYMONIH(Cash Basis)
%ojFiscal Year 8.33% 16.67% 255% 33% Yearto-Date ANMIAL
IACCOUNM NUMBER DESCRIPTION Ma3-12 Juan-12 J 12 August-12 TOWS BUDGET '/.of Budget
LIBRARY CAPITAL REVENUES
84-000-42-004214 DEVEIAPMENTFEES 2,500 10,800 13,300 16,250 81.85%
84-000-45-00 4500 INVESTMENT EARNINGS 0 0 0 0 1 100 1.16%—jr TOTAL REVENUES:LIBRARY CAPITAL 2,500 0 0 10,800 13,301 16,350 81.35
LIBRARY CAPITAL EXPENDITURES
84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 0.00%
84-840-56-00-5683 AUDIO BOOKS 0.00%
84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC 0.00%
84-840-56-00-5685 DVD'S - 0.00%
84-840-56-00-5686 BOOKS - 423 208 6 637 13,474 4.73%
TOTAL FUND REVENUES 2,500 0 0 10,800 13,301 16,350 81.35%
TOTAL.FUND EXPENDITURES - 423 209 6 637 13,474 4.73%
FUND SURPLUS(DEFICIT) 2,500 (422) (208) IQ,-M4 12,664 2,876
3
DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 13:36:46 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 09/10/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103227 ATT AT&T
3122891936 0812 08/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 273.86
INVOICE TOTAL: 273.86 *
6305534354-0812 08/25/12 01 MONTHLY CHARGES 82-820-54-00-5440 318.90
INVOICE TOTAL: 318.90 *
CHECK TOTAL: 592.76
103228 BAKTAY BAKER & TAYLOR
2027239658 07/31/12 01 BOOKS 84-840-56-00-5686 281.59
INVOICE TOTAL: 281.59 *
2027269676 08/08/12 01 BOOKS 84-840-56-00-5686 102.66
INVOICE TOTAL: 102.66 *
2027290216 08/16/12 01 BOOKS 84-840-56-00-5686 225.37
INVOICE TOTAL: 225.37 *
2027311671 08/23/12 01 BOOKS 84-840-56-00-5686 152.46
INVOICE TOTAL: 152.46 *
CHECK TOTAL: 762.08
103229 CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0812L 08/15/12 01 MONTHLY CHARGES 82-820-54-00-5440 75.46
INVOICE TOTAL: 75.46
CHECK TOTAL: 75.46
103230 CHITRIB CHICAGO TRIBUNE
10394737-082412 08/24/12 01 SUBSCRIPTION RENEWAL FOR 82-820-54-00-5460 210.00
DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 13:36:46 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 09/10/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103230 CHITRIB CHICAGO TRIBUNE
10394737-082412 08/24/12 02 08/11/12 02/08/13 ** COMMENT **
INVOICE TOTAL: 210.00
CHECK TOTAL: 210.00
103231 COMCAST COMCAST CABLE
080312 08/03/12 01 AUGUST INTERNET 82-820-54-00-5440 126.90
INVOICE TOTAL: 126.90
CHECK TOTAL: 126.90
103232 JEWEL JEWEL
072712 07/27/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 6.38
INVOICE TOTAL: 6.38 *
073012 07/30/12 01 STORYTIME SNACKS 82-820-56-00-5671 3.58
INVOICE TOTAL: 3.58 *
082012 08/20/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 20.20
INVOICE TOTAL: 20.20 *
082912 08/29/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 53.64
INVOICE TOTAL: 53.64 *
CHECK TOTAL: 83.80
103233 KONICAMI KONICA MINOLTA BUSINESS
221971111 08/18/12 01 COPIER CHARGES 82-820-54-00-5462 27.72
INVOICE TOTAL: 27.72
CHECK TOTAL: 27.72
DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 13:36:46 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 09/10/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103234 MENLAND MENARDS - YORKVILLE
9160 08/17/12 01 MOUSE TRAPS, PEST CONTROL 82-820-56-00-5620 44.25
02 SPRAY ** COMMENT **
INVOICE TOTAL: 44.25
CHECK TOTAL: 44.25
103235 MIDWTAPE MIDWEST TAPE
90289978 08/03/12 01 DVDS 82-820-56-00-5685 23.99
INVOICE TOTAL: 23.99
90323608 08/17/12 01 DVDS 82-820-56-00-5685 70.97
INVOICE TOTAL: 70.97
CHECK TOTAL: 94.96
103236 MJELECT MJ ELECTRICAL SUPPLY, INC.
1129544-00 08/15/12 01 BULBS 82-820-56-00-5640 242.35
INVOICE TOTAL: 242.35 *
1129544-01 08/24/12 01 BULBS 82-820-56-00-5640 191.20
INVOICE TOTAL: 191.20 *
1129597-01 08/20/12 01 BULBS 82-820-56-00-5640 126.00
INVOICE TOTAL: 126.00 *
1129693-00 08/25/12 01 DOOR FOR WELL LIGHT 82-820-56-00-5640 345.00
INVOICE TOTAL: 345.00 *
CHECK TOTAL: 904.55
103237 NICOR NICOR GAS
91-85-68-4012 8-0712 08/08/12 01 902 GAME FARM RD 82-820-54-00-5480 151.12
INVOICE TOTAL: 151.12 *
CHECK TOTAL: 151.12
0
DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 13:36:46 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 09/10/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-------------------------------------------------------------------------------------------------------------------------------------
103238 OFFWORK OFFICE WORKS
209210 08/09/12 01 LASER JET COLOR CARTRIDGES 82-820-56-00-5610 903.90
INVOICE TOTAL: 903.90
CHECK TOTAL: 903.90
103239 PRAIRCAT PRAIRIECAT
1875 08/20/12 01 QUARTERLY PARTICIPATION FEES 82-820-54-00-5468 3,836.41
INVOICE TOTAL: 3,836.41
1931 08/20/12 01 DELEGATE ASSEMBLY MEETINGS 82-820-54-00-5468 30.00
INVOICE TOTAL: 30.00
CHECK TOTAL: 3,866.41
103240 RJKUHN R.J. KUHN INC.
0000012466 08/13/12 01 REPAIRED TOILET LEAK AND RESET 82-820-54-00-5495 213.60
02 BREAKER TO RESTORE HOT WATER ** COMMENT **
INVOICE TOTAL: 213.60
CHECK TOTAL: 213.60
103241 SOUND SOUND INCORPORATED
R116081 08/09/12 01 ANNUAL SERVICE CONTRACT 82-820-54-00-5462 291.00
02 RENEWAL ** COMMENT **
INVOICE TOTAL: 291.00
CHECK TOTAL: 291.00
103242 THYSSEN THYSSENKRUPP ELEVATOR CORP
3000207230 08/01/12 01 AUGUST ELEVATOR MAINTENANCE 82-820-54-00-5462 218.03
INVOICE TOTAL: 218.03
CHECK TOTAL: 218.03
DATE: 09/05/12 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 13:36:46 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 09/10/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103243 VISA VISA
082712 LIB 08/27/12 01 POSTAGE 82-820-54-00-5452 2.35
INVOICE TOTAL: 2.35
CHECK TOTAL: 2.35
103244 WAREHOUS WAREHOUSE DIRECT
1642398-0 08/08/12 01 PAPER 82-820-56-00-5610 149.95
INVOICE TOTAL: 149.95
CHECK TOTAL: 149.95
103245 YORKPC YORKVILLE PC
1332 08/07/12 01 2 NEW COMPUTERS 82-820-56-00-5635 1,549.85
INVOICE TOTAL: 1,549.85
1345 08/23/12 01 IT SERVICE AND CONSULTATION 82-820-54-00-5462 1,020.00
INVOICE TOTAL: 1,020.00
CHECK TOTAL: 2,569.85
103246 YOUNGM MARLYS J. YOUNG
081312 08/26/12 01 AUGUST' 13 MEETING MINUTES 82-820-54-00-5462 60.75
INVOICE TOTAL: 60.75
CHECK TOTAL: 60.75
TOTAL AMOUNT PAID: 11,349.44
YORKVILLE PUBLIC LIBRARY
BILL LIST SURIMARY
Monday, September 10, 2012
PAYROLL DATE
BI-WEEKLY 8/17/2012 $18,545.97
BI-WEEKLY 8/31/2012 $18,416.76
TOTAL PAYROLL $36,962.73
ACCOUNTS PAYABLE
BILL LIST 9/10/2012 $11 ,349.44
TOTAL BILLS PAID $11 ,349.44
WIRE / ACH TRANSFERS
SEPTEMBER HEALTH INSURANCE 9/1/2012 $5,311 .58
SEPTEMBER VISION INSURANCE 9/1/2012 $53.60
SEPTEMBER DENTAL INSURANCE 9/1/2012 $495.86
SEPTEMBER LIFE INSURANCE 9/1/2012 $85.59
TOTAL WIRE TRANSFERS $5,946.63
TOTAL DISBURSEMENTS $54,258.80
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF AUGUST 31, 2012
FISCAL YEAR 2013
May June July August September October November December January February March April
2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013
Money Market Old Second $20,784.73 $256,867.07 $285,822.68 $258,437.83 - - - - - - - -
Account
Building Old Second $6,794.09 $6,371.81 $6,163.73 $15,957.99 - - - - - - - -
Development Fees
Library Operations IMET $332,817.93 $332,891.97 $332,969.00 $333,055.24 - - - - - - - -
Reserve
Library Operations Illinois Funds $98,976.00 $0.81 $2045 $39.54 - - - - - - - -
Library Debt Illinois Funds $113,25559 $282,295.24 $228,399.56 $276,929.00
Service
Library Operations Earthmover $25.00 $25.00 $25.00 $25.00 - - - - - - - -
Total: $572,65333 $878,451.90 $853,400.42 $884,444.60 $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00
PAYROLL
I ST PAY PER] $ 18,358.34 $
2NIl PAY Pf:Rl()ll $ 18,821.20 $ 19,016.39 $ 18,012.55 $ 18,545.97
3PD PAY PERIf)[7 $ 18,416.76
Tola1 $ 37,179.34 S 38 014.53 S 37,048.59 55,157.54 -
August
Public Relations Articles—Photos-Kendall Country Record
Patch-Beacon News
Meetings,Workshops Staff Meeting
Cataloging DeBord - Augustine
Circulation Iwanski
Programs, Activities Number Attending
Adult Programs Adult Book Discussion
2nd Thursday of each month 5
Lunch Time Book Club 8
2"d Wednesday of each month
Friends Meeting 10
Threads and More 1 1
Library Computer Catalog Drop in Class 6
Identity Theft Program(Judy Baar Topinka) 6
Adult Reading Program 120 flyers 28 returned
Travel Through a Good Book
Young Adult Programs Teen Meeting(4 Times) 15
Pre-Teen Meeting (5 Times) 38
HELP -Helping Environments for Local People
Teen Group (5 Times) 52
Teen Garage Sale - $300 Mutual Grounds
Children Programs Read with Paws 12
Children's Book Club (4 Times) 48
Lilly the Clown 50
Handed Out 800 Summer Reading Logs
135 Returned
Patron Count 7041
Teens Volunteers Michelle Kush, Miranda Knox, May Priegel,
Sophie Bolanos, LexiWeiss, Madison Moga,
Matthew Rashaczk and Karina Godinez
Meeting Room Library-14 City- Rent-2
Gifts and Memorials $25.00 Memorial for Roger Thompson
from Danny and Franne Freeman
Circulation for July and August
Books 15,548
Audio Books 1,022
Audio Visual 1,606
Music CD's 992
Kits 46
Periodicals 486
Reference Books 14
Sheet Music 6
19,720