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Adhoc Committee for Rec Facility Packet 2012 02-13-12 so C►r y z o United City of Yorkville J y y -" 800 Game Farm Road EST , 1836 Yorkville, Illinois 60560 .4 Telephone: 630-553-4350 O� a 4 Fax: 630-553-7575 ILL E AGENDA AD HOC COMMITTEE FOR RECREATION FACILITY ALTERNATIVES Monday, February 13, 2012 7:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: January 30, 2012 New Business: Old Business: 1. Discussion of Recreation Facility Alternatives Additional Business: UNITED CITY OF YORKVILLE Ad Hoc Committee for Recreation Facility Alternatives Committee Meeting City Hall Conference Room Monday,January 30, 2012 7:00 p.m. Call to Order: Chairman Chris Funkhouser called the meeting to order at 7:02 p.m. Establish a Quorum: Present: Chris Funkhouser, Chairman, Alderman Ward 3 Larry Kot,Alderman Ward 2 Jackie Milschewski, Alderman Ward 2 Ken Koch, Park Board Debbie Horaz, Park Board Quorum established City Officials Present: Gary Golinski, Mayor Bart Olson, City Administrator Laura Schraw, Interim Park Director Other Guests: Dr. Scott Wakeley, Yorkville CUSD 115 Brian Willis, River's Edge Tony Scott, Record Newspaper Citizen Comments: Brian Willis said he's just here as an observer to listen to what's going on with the recreation ideas going around. Previous Minutes Correction: Previous minutes were corrected—changed Purpose from "open the investigation"to "openly investigate, evaluate," etc. Minutes have been corrected. NEW BUSINESS: No new business. Old Business: Recreation Facility Alternatives: Chairman Funkhouser said that staff has provided the committee with some additional information that was requested at the last meeting. He noted that also present was Dr. Scott Wakeley who was there to talk about some alternatives and answer any questions possibly pertaining to the schools. Alderman Kot told Dr. Wakeley that one of the things they talked about at the initial meeting was the cooperation between the city and the school district. Obviously, the city doesn't know where they're going with a recreational facility yet; but, as an option it would be nice to know that they could work with the school district and utilize their facilities without creating a burden on them. He further noted that even if they keep the Rec Center, they may need to use school facilities. Mr. Koch confirmed especially the gyms are busy during the height of basketball season (first thru sixth grade). Mr. Kot than asked Dr. Wakeley there was some talk of the school looking into a field house and asked if that was still a possibility. Dr. Wakeley said they had no intention of changing anything in terms of allowing the city to continue to use their facilities, it is not a problem. They don't mind having kids in the building—that's why they're there. They have a lot of groups using the school's facilities and he thinks that's the way it needs to be. After the school, top priority is Parks and Rec. They are looking at a possible expansion of the high school due to enrollment(currently just over 1600). Expansion plans include possibly looking at: an auditorium and field house (approx 40,000 sq. ft.); additional classrooms; and widening of hallways. Mr. Koch told Dr. Wakeley that in the short time he (Dr. Wakeley) has been here, he feels the relationship between the city and the schools has improved immensely. Chairman Funkhouser explained to Dr. Wakeley that part of the intent for asking him to attend the meeting was to discuss one of the alternatives which would be a possible partnership with the school district in terms of a facility and whether or not it's feasible to tandem with the school district's project of a field house and expansions (if they were to happen) as a recreation facility of sorts. Some of the elements they would like to discuss are feasibility, logistics and broad stroke options—in other words; what type of scenarios they have. He knows city staff has put together some information and they were discussing some options as far as what are some of the methods they could utilize to do this. Part of it depends on if the school district goes to referendum or not is a very large part of it. Then the city would get into their discussions on how to fund their part and what mechanisms they have to assist and provide for a facility. Chairman Funkhouser then asked City Administrator Olson if he would go over the requested information he provided in the packets. Mr. Olson said there were two catalogs from the Parks department; one catalog from before the city obtained the Rec Center and the other was the current catalog. From that, you can see the number of programs they're offering; at which facilities they ran the programs; staff levels (full time levels are somewhat lower now—part time up slightly due to staffing the Rec Center). Mayor Golinski asked how many more programs they are currently running. Mr. Olson told him twice as many. Mr. Olson addressed a question that was posed at the meeting—"Where can we site this?" Are there commercial or industrial properties in Yorkville that could be substituted for the Rec Center? Mr. Olson said Lynn Dubajic is his knowledge base when it comes to properties in town and she has been of vacation for the last couple of weeks and would be better able to provide the information when she returns. Currently, there are six feasible sites which the city already owns (one of which is the current site). Mr. Olson looked at anything above five (5) acres which would include the Beecher Center, Blackberry Creek, Bridge Park, Bristol Bay regional park and Kendall Marketplace and briefly touched on any potential issues there might be in citing a facility there and some of its possible strengths. Mayor Golinski then suggested that if- instead of talking about separate facilities -would Dr. Wakeley delve a little more into the field house. He wanted to make sure that what they currently do at the Rec Center could be done in a field house. He deferred to Mr. Koch and Ms. Schraw to know what facilities would be needed. Dr. Wakeley said that in his last district, in terms of a small fitness center, they made a nice space within the high school and they tried to adhere to time lines for sharing (school/park district). Alderman Funkhouser proposed if they took the 35,000 sq. ft. facility proposal and tacked it onto the school district field house—using their timeline for the construction process—it would make it more streamlined and cost efficient. Ms. Horaz asked how schedules would be set up in order to keep things running smoothly. Dr. Wakeley said that, by-and-large, there would be a certain time of day that school things would be done. Mr. Koch brought up the question of use during the summer months, and Dr. Wakeley said the field house would remain open. Mayor Golinski suggested that if someone wanted to observe a joint operation perhaps they could visit somewhere like DeKalb or Oswego where they currently have such an operation and that could answer a lot of these questions. Ms. Milschewski said she is familiar with the Oswego operation. Chairman Funkhouser asked the group if this is considered one solution or two ideas with the shared facility or tandem operations. Mr. Koch asked if taxing issues would come into play and Mr. Olson did not think there would be any"double jeopardy" or double taxing. It could be set up that the parks department would be a tenant to the school district. Dr. Wakeley said the School Board was open to having these conversations and they were waiting to hear the scope of the operation. They, too, want what is best for the community and the kids. Dr. Wakeley said there are five (5) architects vying for their business and if the city wanted to combine facilities, now would be the time to let them know. In addition, these conversations between the school district and the City are important to have so residents know they are working with each other. Dr. Wakeley told them to call him if they have any questions and left the meeting. Mr. Koch brought up the point that they need to discuss what their minimum needs are for recreation and whether or not they will continue being a fitness center. Again, he pointed out again that the purpose of this committee was to explore all of the options. Mayor Golinski said they needed to start narrowing options and delving into them. Chairman Funkhouser summed up the meeting that there was a good discussion with Dr. Wakeley about the school district and tying down the scope a little would help. Rental spaces should be a pretty simple discussion of. 1)what services can we offer based on just programming; 2) the need to look into pricing and spacing; and 3)bringing to the next meeting the information already gathered. Mr. Olson asked the question, "Is the metric that we can't be financially worse off than we are right now?" The items for the next meeting are: talking about the different locations; narrowing down a couple of scenarios—tightening them up; if the city were to partner with the school district, to come up with a plan of what the scope would be; locations if the city were going to rent them; what are going to be provided; whether or not to work in a fitness program in the new space. Mayor Golinski said the committee could probably eliminate one option—building a $5.9 million facility. Alderman Kot said ultimately the decision would be made by the City Council and the committee needed to show them all of the options then go from there. Mr. Koch asked staff for"just pool memberships" and pool expenses be brought to the next meeting. Adiournment• The next meeting is Monday, February 13, 2012 at 7:00 p.m. The meeting was adjourned at 8:15 p.m. Minutes respectfully submitted by: Bonnie Olsem c►)`o Memorandum EST. 1ss6 To: Bart Olson, City Administrator From: Laura Schraw, Interim Director of Parks and Recreation t X11 (4 CC: Tim Evans, Superintendent of Recreation �� C° r� , �4 Scott Sleezer, Superintendent of Parks MMAC—1 <LE r° Date: February 9, 2012 Subject: Recreation Centers in other Municipalities Per the request of the Adhoc Committee, information regarding other facilities ran by municipalities or park districts is below. Woodstock Recreation Department Woodstock Recreation Center The Recreation Department operates the Woodstock Recreation Center, which the City took possession on May 1, 2003 and immediately began converting the facility from a private health club to a Community Recreation Center. The facility includes a 2.5-acre site, two parking lots, a 21,100SF building with exercise equipment and loose weights, an indoor swimming pool with whirlpool and sauna, aerobics/dance floor, one tanning room, two racquetball courts, a full-size basketball/volleyball court, indoor track, two multi-purpose rooms, locker rooms, a nursery and offices. The Rec Center houses the Recreation Department offices, is the site of most of the Recreation Department's in-door programs, and is operated as a community fitness center. • Magum Weight Equipment • Treadmills • Stairmasters • Precore Ellipticals • Stationary Bikes • Rower • Extensive Free Weights • Group Fitness Land Classes • Gymnasium • Indoor Track • Racquetball • Walleyball • Play Room • Tanning • Group Fitness Water Classes • Indoor Pool • Whirlpool • Dry Sauna • Towel Service • Family Changing Room • Broadcast Audio is available in the Cardio Room I In addition to housing the Rec Department's administrative offices and the site of most indoor Recreation programs, the Recreation Center is also a fitness center offering floor and water group fitness classes, weight lifting, cardio machines, racquetball courts, a gym/track, lap swim, and sauna. The Rec Center recorded over 60,000 visits from the approximately 1,000 members. A total of 2,024 land and water group fitness classes were held. As noted above, the Rec Center is the site of 155 of the Rec Department's indoor programs including basketball, volleyball, dancing, tae kwon do, boot camp, and indoor soccer, which provide participants with intense physical conditioning. The building cost $625,000 in 2003, and there is a bond payment for the purchase of the existing building. The new facility which included a gym and multi-purpose room was approximately $1.2 million and is paid for by development impact fees. The general fund subsidizes the full time staff($225,000-$250,000.) Romeoville Recreation Department Recreation Center • Aerobics Studio • Art Adventure Room • Bodine Community Room 1 • Bodine Community Room 2 • Celebration Room • Creative Play Fun Room • Creative Play Learning Room • Drdak Senior and Teen Room • Fit 4 Life Fitness Center • Gymnastics Room • Jungle Safari Indoor Playground • Mezzanine • North Gym • Performing Arts Studio • South Gym Fit 4 Life Fitness Center The Fit 4 Life Fitness Center is located on the second floor of the Recreation Center.At Fit 4 Life you'll be headed towards better health,reduced stress, and improved fitness! This 3,000 square foot fitness center has state-of-the-art equipment, locker rooms with a shower and a beautiful aerial view of Romeoville's Village Park. You'll enjoy getting in shape with our convenient hours, quality service, and affordable rates! Amenities/Equipment •Precor Treadmills • Stretching Area •Life Fitness Cross-Trainers •Precor Ellipticals • 900 mhz Cardio Theater •Life Fitness Stairclimber 2 •Life Fitness Exercise Bikes • Locker Rooms(with shower) • Paramount Club Series Selectorized Strength Equipment • Precor Functional Glide •Free Weight Area The Director stated that they run a large deficit but the building is important to the community. Savov Savoy Recreation Center The Savoy Recreation Center offers a full court gymnasium, an indoor walking/jogging track, cardio and weight rooms as well as an aerobics room for group fitness classes. There are over 30 classes per week to choose from. The facility is about 17,000 square feet, which includes the gym and mezzanine level. Total membership is approximately 700-800. The original building was a church built in the late 1960's. The rest of the facility was added in 2005. The facility loses about $150,000 a year. The Director did not know the amount of the purchase payments. Deerfield Park District Sachs Recreation Center 4,575 square foot fitness area; towel service • Cardio training equipment(treadmills, ellipticals, stairmasters, rowing machines, life cycles, free climbers, stair steppers) • Full line of free weight and strength resistance equipment • 3 hardwood floor basketball courts • Four lane 20 yard lap pool • Full service locker rooms • 2 multi-purpose rooms • 4 lane track (run/walk/jog); elevated turns • 3 indoor tennis courts • 1 indoor racquetball court • Group exercise, cycling & dance studios • Jungle Gym suspension training studio • Babysitting service/Kinder Club • Pre-teen game room • Saunas, steam rooms, co-ed whirlpool • Private parties and rentals • Retro Cafe The entire building is 100,000 SF. It is located in a shopping mall and was purchased it as a type of condo situation. They only own from the outside wall of the building in. In 2012 they will pay $200,826 in easement fees. They cover all outside maintenance, all parking and snow removal. From the Director: It is hard to breakout total budget due to our recreational programming fee structure and how it relates to other facilities. The fitness membership portion along with facility 3 rentals is to help off-set costs associated with the community's recreational use of gym space. Fitness membership number is currently at 1,674. 2011 Revenues (unaudited) $1,321,641 2011 Expenses (unaudited) $1,934,033 (does not include any major capital expenses or replacements) ($ 612,392) Geneva Park District Amenities of Stephen D. Persinger Recreation Center 5,000 square foot fitness center 1 aerobic studio Indoor Playground/Daycare area 2 court gymnasium 4 multipurpose rooms Track 50,000 square feet The building cost just below $10 million to build and supply We average between 3500-4000 members The facility runs at a surplus, however, there are many things not accounted for in the budget, such as 3 full time staff salaries, bond repayment, etc. Other The Village of Crestwood,Park District of Highland Park,Belvidere Park District and Geneva Park District were all contacted with no response. 4 Memorandum To: Recreation Facility Alternatives Adhoc Committee EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: February 10, 2012 ' ALE Subject: Follow-up from last meeting Privately owned buildings for potential purchase Lynn Dubajic and I were not able to sit down prior to the meeting to list out the individual units available for purchase or rent. She is available to attend the meeting on Monday, and will walk us through locally available options. Space needs for existing proj!ramminj! As requested by the committee at the last meeting, the following are square footage estimates for the different Parks and Recreation programs: Studio for general programming—between 1,500 and 2,100 sf (we currently have two studios at REC Center) Preschool— 1,200 sf Small gymnasium—2,000 sf Large gymnasium—7,500 sf for two courts Weight room—2,200 sf Locker room—2,000 sf(1,000 sf for men, 1,000 sf for women) Pool Yearly revenue from pool classes - $27,000 Yearly expenses from pool classes - $18,000 Expense calculations include only instructor costs, day-to-day maintenance expenses (i.e. chemicals), and our FY 11 repair costs. They do not include costs to heat or cool the pool and pool area(i.e. gas and electric for air and water heating and cooling). School District—City partnership financials No information was able to be compiled on this item prior to packet distribution. If we receive materials from other organizations prior to Monday's meeting, we will bring it to the meeting.