Adhoc Committee for Rec Facility Packet 2012 02-13-12 so C►r y
z o United City of Yorkville
J y y -" 800 Game Farm Road
EST , 1836 Yorkville, Illinois 60560
.4 Telephone: 630-553-4350
O� a 4 Fax: 630-553-7575
ILL E
AGENDA
AD HOC COMMITTEE
FOR RECREATION FACILITY ALTERNATIVES
Monday, February 13, 2012
7:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: January 30, 2012
New Business:
Old Business:
1. Discussion of Recreation Facility Alternatives
Additional Business:
UNITED CITY OF YORKVILLE
Ad Hoc Committee for Recreation Facility Alternatives
Committee Meeting
City Hall Conference Room
Monday,January 30, 2012
7:00 p.m.
Call to Order: Chairman Chris Funkhouser called the meeting to order at 7:02 p.m.
Establish a Quorum:
Present:
Chris Funkhouser, Chairman, Alderman Ward 3
Larry Kot,Alderman Ward 2
Jackie Milschewski, Alderman Ward 2
Ken Koch, Park Board
Debbie Horaz, Park Board
Quorum established
City Officials Present:
Gary Golinski, Mayor
Bart Olson, City Administrator
Laura Schraw, Interim Park Director
Other Guests:
Dr. Scott Wakeley, Yorkville CUSD 115
Brian Willis, River's Edge
Tony Scott, Record Newspaper
Citizen Comments:
Brian Willis said he's just here as an observer to listen to what's going on with the
recreation ideas going around.
Previous Minutes Correction:
Previous minutes were corrected—changed Purpose from "open the investigation"to
"openly investigate, evaluate," etc. Minutes have been corrected.
NEW BUSINESS:
No new business.
Old Business:
Recreation Facility Alternatives: Chairman Funkhouser said that staff has provided the
committee with some additional information that was requested at the last meeting. He
noted that also present was Dr. Scott Wakeley who was there to talk about some
alternatives and answer any questions possibly pertaining to the schools.
Alderman Kot told Dr. Wakeley that one of the things they talked about at the initial
meeting was the cooperation between the city and the school district. Obviously, the city
doesn't know where they're going with a recreational facility yet; but, as an option it
would be nice to know that they could work with the school district and utilize their
facilities without creating a burden on them. He further noted that even if they keep the
Rec Center, they may need to use school facilities. Mr. Koch confirmed especially the
gyms are busy during the height of basketball season (first thru sixth grade). Mr. Kot
than asked Dr. Wakeley there was some talk of the school looking into a field house and
asked if that was still a possibility.
Dr. Wakeley said they had no intention of changing anything in terms of allowing the city
to continue to use their facilities, it is not a problem. They don't mind having kids in the
building—that's why they're there. They have a lot of groups using the school's
facilities and he thinks that's the way it needs to be. After the school, top priority is
Parks and Rec. They are looking at a possible expansion of the high school due to
enrollment(currently just over 1600). Expansion plans include possibly looking at: an
auditorium and field house (approx 40,000 sq. ft.); additional classrooms; and widening
of hallways.
Mr. Koch told Dr. Wakeley that in the short time he (Dr. Wakeley) has been here, he
feels the relationship between the city and the schools has improved immensely.
Chairman Funkhouser explained to Dr. Wakeley that part of the intent for asking him to
attend the meeting was to discuss one of the alternatives which would be a possible
partnership with the school district in terms of a facility and whether or not it's feasible to
tandem with the school district's project of a field house and expansions (if they were to
happen) as a recreation facility of sorts. Some of the elements they would like to discuss
are feasibility, logistics and broad stroke options—in other words; what type of scenarios
they have. He knows city staff has put together some information and they were
discussing some options as far as what are some of the methods they could utilize to do
this. Part of it depends on if the school district goes to referendum or not is a very large
part of it. Then the city would get into their discussions on how to fund their part and
what mechanisms they have to assist and provide for a facility.
Chairman Funkhouser then asked City Administrator Olson if he would go over the
requested information he provided in the packets. Mr. Olson said there were two catalogs
from the Parks department; one catalog from before the city obtained the Rec Center and
the other was the current catalog. From that, you can see the number of programs they're
offering; at which facilities they ran the programs; staff levels (full time levels are
somewhat lower now—part time up slightly due to staffing the Rec Center). Mayor
Golinski asked how many more programs they are currently running. Mr. Olson told him
twice as many.
Mr. Olson addressed a question that was posed at the meeting—"Where can we site
this?" Are there commercial or industrial properties in Yorkville that could be
substituted for the Rec Center? Mr. Olson said Lynn Dubajic is his knowledge base
when it comes to properties in town and she has been of vacation for the last couple of
weeks and would be better able to provide the information when she returns.
Currently, there are six feasible sites which the city already owns (one of which is the
current site). Mr. Olson looked at anything above five (5) acres which would include the
Beecher Center, Blackberry Creek, Bridge Park, Bristol Bay regional park and Kendall
Marketplace and briefly touched on any potential issues there might be in citing a facility
there and some of its possible strengths.
Mayor Golinski then suggested that if- instead of talking about separate facilities -would
Dr. Wakeley delve a little more into the field house. He wanted to make sure that what
they currently do at the Rec Center could be done in a field house. He deferred to Mr.
Koch and Ms. Schraw to know what facilities would be needed.
Dr. Wakeley said that in his last district, in terms of a small fitness center, they made a
nice space within the high school and they tried to adhere to time lines for sharing
(school/park district).
Alderman Funkhouser proposed if they took the 35,000 sq. ft. facility proposal and
tacked it onto the school district field house—using their timeline for the construction
process—it would make it more streamlined and cost efficient.
Ms. Horaz asked how schedules would be set up in order to keep things running
smoothly. Dr. Wakeley said that, by-and-large, there would be a certain time of day that
school things would be done. Mr. Koch brought up the question of use during the
summer months, and Dr. Wakeley said the field house would remain open.
Mayor Golinski suggested that if someone wanted to observe a joint operation perhaps
they could visit somewhere like DeKalb or Oswego where they currently have such an
operation and that could answer a lot of these questions. Ms. Milschewski said she is
familiar with the Oswego operation.
Chairman Funkhouser asked the group if this is considered one solution or two ideas with
the shared facility or tandem operations. Mr. Koch asked if taxing issues would come
into play and Mr. Olson did not think there would be any"double jeopardy" or double
taxing. It could be set up that the parks department would be a tenant to the school
district. Dr. Wakeley said the School Board was open to having these conversations and
they were waiting to hear the scope of the operation. They, too, want what is best for the
community and the kids.
Dr. Wakeley said there are five (5) architects vying for their business and if the city
wanted to combine facilities, now would be the time to let them know. In addition, these
conversations between the school district and the City are important to have so residents
know they are working with each other. Dr. Wakeley told them to call him if they have
any questions and left the meeting.
Mr. Koch brought up the point that they need to discuss what their minimum needs are
for recreation and whether or not they will continue being a fitness center. Again, he
pointed out again that the purpose of this committee was to explore all of the options.
Mayor Golinski said they needed to start narrowing options and delving into them.
Chairman Funkhouser summed up the meeting that there was a good discussion with Dr.
Wakeley about the school district and tying down the scope a little would help. Rental
spaces should be a pretty simple discussion of. 1)what services can we offer based on
just programming; 2) the need to look into pricing and spacing; and 3)bringing to the
next meeting the information already gathered. Mr. Olson asked the question, "Is the
metric that we can't be financially worse off than we are right now?"
The items for the next meeting are: talking about the different locations; narrowing down
a couple of scenarios—tightening them up; if the city were to partner with the school
district, to come up with a plan of what the scope would be; locations if the city were
going to rent them; what are going to be provided; whether or not to work in a fitness
program in the new space. Mayor Golinski said the committee could probably eliminate
one option—building a $5.9 million facility. Alderman Kot said ultimately the decision
would be made by the City Council and the committee needed to show them all of the
options then go from there. Mr. Koch asked staff for"just pool memberships" and pool
expenses be brought to the next meeting.
Adiournment•
The next meeting is Monday, February 13, 2012 at 7:00 p.m. The meeting was adjourned
at 8:15 p.m.
Minutes respectfully submitted by:
Bonnie Olsem
c►)`o Memorandum
EST. 1ss6 To: Bart Olson, City Administrator
From: Laura Schraw, Interim Director of Parks and Recreation
t X11 (4 CC: Tim Evans, Superintendent of Recreation
�� C° r� , �4 Scott Sleezer, Superintendent of Parks
MMAC—1
<LE r° Date: February 9, 2012
Subject: Recreation Centers in other Municipalities
Per the request of the Adhoc Committee, information regarding other facilities ran by
municipalities or park districts is below.
Woodstock Recreation Department
Woodstock Recreation Center
The Recreation Department operates the Woodstock Recreation Center, which the City took possession
on May 1, 2003 and immediately began converting the facility from a private health club to a Community
Recreation Center. The facility includes a 2.5-acre site, two parking lots, a 21,100SF building with
exercise equipment and loose weights, an indoor swimming pool with whirlpool and sauna,
aerobics/dance floor, one tanning room, two racquetball courts, a full-size basketball/volleyball court,
indoor track, two multi-purpose rooms, locker rooms, a nursery and offices. The Rec Center houses the
Recreation Department offices, is the site of most of the Recreation Department's in-door programs, and
is operated as a community fitness center.
• Magum Weight Equipment
• Treadmills
• Stairmasters
• Precore Ellipticals
• Stationary Bikes
• Rower
• Extensive Free Weights
• Group Fitness Land Classes
• Gymnasium
• Indoor Track
• Racquetball
• Walleyball
• Play Room
• Tanning
• Group Fitness Water Classes
• Indoor Pool
• Whirlpool
• Dry Sauna
• Towel Service
• Family Changing Room
• Broadcast Audio is available in the Cardio Room
I
In addition to housing the Rec Department's administrative offices and the site of most indoor
Recreation programs, the Recreation Center is also a fitness center offering floor and water
group fitness classes, weight lifting, cardio machines, racquetball courts, a gym/track, lap swim,
and sauna. The Rec Center recorded over 60,000 visits from the approximately 1,000 members.
A total of 2,024 land and water group fitness classes were held.
As noted above, the Rec Center is the site of 155 of the Rec Department's indoor programs
including basketball, volleyball, dancing, tae kwon do, boot camp, and indoor soccer, which
provide participants with intense physical conditioning.
The building cost $625,000 in 2003, and there is a bond payment for the purchase of the existing
building. The new facility which included a gym and multi-purpose room was approximately
$1.2 million and is paid for by development impact fees. The general fund subsidizes the full
time staff($225,000-$250,000.)
Romeoville Recreation Department
Recreation Center
• Aerobics Studio
• Art Adventure Room
• Bodine Community Room 1
• Bodine Community Room 2
• Celebration Room
• Creative Play Fun Room
• Creative Play Learning Room
• Drdak Senior and Teen Room
• Fit 4 Life Fitness Center
• Gymnastics Room
• Jungle Safari Indoor Playground
• Mezzanine
• North Gym
• Performing Arts Studio
• South Gym
Fit 4 Life Fitness Center
The Fit 4 Life Fitness Center is located on the second floor of the Recreation Center.At Fit 4 Life you'll
be headed towards better health,reduced stress, and improved fitness! This 3,000 square foot fitness
center has state-of-the-art equipment, locker rooms with a shower and a beautiful aerial view of
Romeoville's Village Park. You'll enjoy getting in shape with our convenient hours, quality service, and
affordable rates!
Amenities/Equipment
•Precor Treadmills
• Stretching Area
•Life Fitness Cross-Trainers
•Precor Ellipticals
• 900 mhz Cardio Theater
•Life Fitness Stairclimber
2
•Life Fitness Exercise Bikes
• Locker Rooms(with shower)
• Paramount Club Series Selectorized Strength Equipment
• Precor Functional Glide
•Free Weight Area
The Director stated that they run a large deficit but the building is important to the community.
Savov
Savoy Recreation Center
The Savoy Recreation Center offers a full court gymnasium, an indoor walking/jogging track, cardio and
weight rooms as well as an aerobics room for group fitness classes. There are over 30 classes per week to
choose from. The facility is about 17,000 square feet, which includes the gym and mezzanine
level. Total membership is approximately 700-800. The original building was a church built in
the late 1960's. The rest of the facility was added in 2005. The facility loses about $150,000 a
year. The Director did not know the amount of the purchase payments.
Deerfield Park District
Sachs Recreation Center
4,575 square foot fitness area; towel service
• Cardio training equipment(treadmills, ellipticals, stairmasters, rowing machines, life cycles,
free climbers, stair steppers)
• Full line of free weight and strength resistance equipment
• 3 hardwood floor basketball courts
• Four lane 20 yard lap pool
• Full service locker rooms
• 2 multi-purpose rooms
• 4 lane track (run/walk/jog); elevated turns
• 3 indoor tennis courts
• 1 indoor racquetball court
• Group exercise, cycling & dance studios
• Jungle Gym suspension training studio
• Babysitting service/Kinder Club
• Pre-teen game room
• Saunas, steam rooms, co-ed whirlpool
• Private parties and rentals
• Retro Cafe
The entire building is 100,000 SF. It is located in a shopping mall and was purchased it as a type of
condo situation. They only own from the outside wall of the building in. In 2012 they will pay
$200,826 in easement fees. They cover all outside maintenance, all parking and snow removal.
From the Director: It is hard to breakout total budget due to our recreational programming fee
structure and how it relates to other facilities. The fitness membership portion along with facility
3
rentals is to help off-set costs associated with the community's recreational use of gym space.
Fitness membership number is currently at 1,674.
2011 Revenues (unaudited) $1,321,641
2011 Expenses (unaudited) $1,934,033 (does not include any major capital expenses or
replacements)
($ 612,392)
Geneva Park District
Amenities of Stephen D. Persinger Recreation Center
5,000 square foot fitness center
1 aerobic studio
Indoor Playground/Daycare area
2 court gymnasium
4 multipurpose rooms
Track
50,000 square feet
The building cost just below $10 million to build and supply
We average between 3500-4000 members
The facility runs at a surplus, however, there are many things not accounted for in the budget,
such as 3 full time staff salaries, bond repayment, etc.
Other
The Village of Crestwood,Park District of Highland Park,Belvidere Park District and Geneva Park
District were all contacted with no response.
4
Memorandum
To: Recreation Facility Alternatives Adhoc Committee
EST. -�` Yid 1s36 From: Bart Olson, City Administrator
--
� � CC:
Date: February 10, 2012
' ALE Subject: Follow-up from last meeting
Privately owned buildings for potential purchase
Lynn Dubajic and I were not able to sit down prior to the meeting to list out the
individual units available for purchase or rent. She is available to attend the meeting on Monday,
and will walk us through locally available options.
Space needs for existing proj!ramminj!
As requested by the committee at the last meeting, the following are square footage
estimates for the different Parks and Recreation programs:
Studio for general programming—between 1,500 and 2,100 sf
(we currently have two studios at REC Center)
Preschool— 1,200 sf
Small gymnasium—2,000 sf
Large gymnasium—7,500 sf for two courts
Weight room—2,200 sf
Locker room—2,000 sf(1,000 sf for men, 1,000 sf for women)
Pool
Yearly revenue from pool classes - $27,000
Yearly expenses from pool classes - $18,000
Expense calculations include only instructor costs, day-to-day maintenance expenses (i.e.
chemicals), and our FY 11 repair costs. They do not include costs to heat or cool the pool and
pool area(i.e. gas and electric for air and water heating and cooling).
School District—City partnership financials
No information was able to be compiled on this item prior to packet distribution. If we
receive materials from other organizations prior to Monday's meeting, we will bring it to the
meeting.