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City Council Packet 2011 03-22-11 United City of Yorkville 800 Game Farm Road EST , -'� 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 LE AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, March 22, 2011 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Rose Ann Spears George Gilson, Jr. Arden Joe Plocher Robyn Sutcliff Diane Teeling Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 6:30 p.m., April 19, 2011 City Hall Conference Room Economic Development Committee: 6:30 p.m., April 4, 2011 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., April 21, 2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., March 24, 2011 City Hall Conference Room Presentations: 1. Swearing-in of Part-time Patrol Officer Dave Kiest City Council Meeting Agenda March 22, 2011 Page 2 Public Hearings: Citizen Comments: Consent Agenda: 1. EDC 2010-23 Ordinance Amending the Code of Ordinances Amending the Fee Schedule for Building Permits (Telecommunications Facilities) - authorize Mayor and City Clerk to execute 2. EDC 2011-10 Ordinance Amending the Code of Ordinances by Codifying Fees and Deposits into the Yorkville City Code - authorize Mayor and City Clerk to execute 3. PW 2011-13 Water Department Report for January 2011 4. PW 2011-14 Water Department Report for February 2011 5. PW 2011-15 Traffic Signal Master Agreement - authorize Mayor to execute 6. PW 2011-16 Fox Hill and Sunflower SSA Mowing and Maintenance MFT - award contract for mowing and maintenance to Classic Landscape LTD, as presented 7. PW 2011-17 MFT General Maintenance Appropriation Resolution for FY 11-12 - authorize City Clerk to execute 8. PW 2011-18 Hampton Inn—Final Approval/Acceptance and Bond Reduction- approve land improvements and accept public improvements for watermain and sanitary sewer as described in the Bill of Sale for ownership and maintenance; and authorize reduction to Western Surety Company Bond#70706014 in an amount not to exceed$122,015.68, subject to verification that the developer has no outstanding debt owed to the city 9. PW 2011-19 8660 Kennedy Road—Purchase of Right-of-Way- authorize City Engineer to commence acquisition of property as described in the memo dated March 3, 2011 10. PW 2011-20 Route 126 Relocation at Route 71 —MFT Appropriation Resolution - authorize City Clerk to execute 11. PW 2011-05 Ordinance Approving a Water Tower Lease Agreement with Chicago SMSA Limited Partnership Doing Business as Verizon Wireless (Water Tower at 3099 Lehman Crossing) - authorize Mayor and City Clerk to execute, subject to city attorney review and building permit approval of the exhibits 12. ADM 2011-08 Treasurer's Report for February 2011 13. ADM 2011-09 Ordinance Amending the Code of Ordinances Regarding Procurement of Materials and Services - authorize Mayor and City Clerk to execute Plan Commission /Zoning Board of Appeals: 1. PC 2011-01 Kendall County Fair Association—Mile and '/2 Review Minutes for Approval (Corrections and Additions): Minutes of City Council—February 8, 2011 City Council Meeting Agenda March 22, 2011 Page 3 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 690,875.65 (vendors) $ 215,345.81 (payroll period ending 3/12/11) $ 906,221.46 (total) Reports: Mayor's Report: 1. CC 2011-23 Resolution Supporting the Installation of Blue Hospitality Logo Signs along the Entire Illinois State Toll Highway Authority System 2. CC 2011-22 Ordinance Approving the 2011-2012 Fiscal Budget for the United City of Yorkville City Council Report: City Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Director of Parks &Recreation Report: Finance Director's Report: City Engineer's Report: Director of Public Works Report: Chief of Police Report: Community Development Director Report: Community Relations Officer: Community&Liaison Report: Committee Reports: Public Works Committee Report: 1. PW 2011-12 802 S. Bridge Street—Highway Authority Agreement Economic Development Committee Report: 1. No report. Public Safety Committee Report: 1. No report. Administration Committee Report: 1. ADM 2011-10 Employee Benefits Renewal City Council Meeting Agenda March 22, 2011 Page 4 Additional Business: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ;PUBLIC WORKS; ---------------------------------------- Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Gilson Engineering YBSD Committee: Alderman Munns Parks and Recreation Committee: Alderman Teeling ;ECONOMIC DEVELOPMENT -------------------------------------------------------------------_----------------------------------------------------------------------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Golinski Community Development Plan Commission Vice-Chairman: Alderman Spears Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Werderich Kendall Co. Plan Commission Committee: Alderman Sutcliff ;PUBLIC SAFETY; ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Werderich Police Human Resource Comm. Vice-Chairman: Alderman Munns School District Committee: Alderman Spears Committee: Alderman Plocher ;ADMINISTRATION; ----------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Sutcliff Finance Library Vice-Chairman: Alderman Teeling Administration Committee: Alderman Gilson Committee: Alderman Golinski UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, March 22, 2011 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Swearing-in of Part-time Patrol Officer Dave Kiest ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2010-23 Ordinance Amending the Code of Ordinances Amending the Fee Schedule for Building Permits (Telecommunications Facilities) ❑ Approved: Y N ❑ Subject to ❑ Removed 11 Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. EDC 2011-10 Ordinance Amending the Code of Ordinances by Codifying Fees and Deposits into the Yorkville City Code ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-13 Water Department Report for January 2011 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2011-14 Water Department Report for February 2011 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2011-15 Traffic Signal Master Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2011-16 Fox Hill and Sunflower SSA Mowing and Maintenance MFT ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2011-17 MFT General Maintenance Appropriation for FY 11-12 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2011-18 Hampton Inn—Final Approval/Acceptance and Bond Reduction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2011-19 8660 Kennedy Road—Purchase of Right-of-Way ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2011-20 Route 126 Relocation at Route 71 —MFT Appropriation Resolution ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2011-05 Verizon Wireless—Water Tower Lease Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 12. ADM 2011-08 Treasurer's Report for February 2011 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 13. ADM 2011-09 Ordinance Amending the Code of Ordinances Regarding Procurement of Materials and Services ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PLAN COMMISSION/ZONING BOARD OF APPEALS REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PC 2011-01 Kendall County Fair Association—Mile and '/2 Review ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. City Council—February 8, 2011 ❑ Approved ❑ As presented ❑ As amended ---------------------------------------------------------------------------------------------------------------------------------------- BILL LIST: ----------------------------------------------------------------------------------------------------------------------------------------- ❑ Approved ❑ As presented ❑ As amended ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2010-23 Resolution Supporting the Installation of Blue Hospitality Logo Signs Along the Entire Illinois State Toll Highway Authority System ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2011-22 Ordinance Approving the 2011-2012 Fiscal Budget for the United City of Yorkville ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-12 802 S. Bridge Street—Highway Authority Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2011-10 Employee Benefits Renewal ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ,� O C/r y Reviewed By: Agenda Item Number J= Legal ❑ EST 1836 Finance ❑ Engineer ❑ Tracking Number G �i v1 City Administrator ■ X11O Consultant ❑ EDC 2010-23 Agenda Item Summary Memo Title: Telecommunications Tower Fees Meeting and Date: City Council/March 22, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: March 7, 2011 Action Taken: Recommendation to CC for Approval Item Number: EDC 2010-23 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Krysti J. Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: Cpl 0 Memorandum EST. 1836 To. City Council From: Krysti J. Barksdale-Noble, Community Development Director O �� a=� ►� CC: Bart Olson, City Administrator Date: March 14, 2011 <kE � Subject: Proposed New Telecommunications Tower Building Permit Fees and Draft Ordinance Background & Proposal At the request of the Economic Development Committee (EDC) in October 2010, Staff researched various municipalities throughout the region regarding building permit fees for telecommunication (cell) towers. Based upon that research, it was the consensus of the EDC for staff to prepare recommendations for increasing Yorkville's current cell tower building permit fees, yet still remain competitive with surrounding municipalities. As proposed, a flat fee of $750.00 will be charged for equipment shelters and a new $250.00 fee per antenna will be added. Below is a comparison chart of the proposed fee changes: PERMIT TYPE CURRENT FEE PROPOSED NEW FEE Telecommunication Tower $750.00 No change Equipment Shelter $650.00 +$0.20/s q. ft. $750.00 flat fee Fence $50.00 No change Antenna None $250.00/each Under the new schedule of fees, a typical building permit for a new 200-foot tall tower with antenna, fence and an approximately 250 square foot equipment shelter would increase from about $1,500.00 to $1,800. This is equivalent to a 17% increase in building permit fees for new cell tower construction. Staff Recommendation Attached are staff memorandums to the EDC inclusive of supporting research and documents. Should the City Council approve, an ordinance prepared by the city attorney detailing the recommended revised permit fee structure for cell towers and other associated equipment is also attached. 1 Ordinance No. 2011- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE FEE SCHEDULE FOR BUILDING PERMITS (Telecommunication Facilities) BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 8, Chapter 10, Section 8-10-1 of the Yorkville City Code, as amended, is hereby amended by adding to the end of the section entitled, "IMPROVEMENTS REQUIRING A PERMIT: (Plan Review Fee Included)" the following: "Telecommunication Tower................................................................................. $750.00 Equipment shelter building for tower........................................................ $750.00 Additional antenna or a single user group of antenna on existing tower....$250.00" Section 2 This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2011. MAYOR Cpl 0 Memorandum EST. � 1836 -�� To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director N �d��o Ty �•Z CC: Bart Olson, City Administrator <LE +1� Date: January 28, 2011 Subject: Telecommunications Tower Building Permit Fees As you may recall at the December meeting, it was the consensus of the EDC for staff to move forward with providing a draft ordinance of the proposed amendments to the building permit fee schedule regarding telecommunication tower facilities. Therefore, please find attached an ordinance prepared by the city attorney detailing the recommended revised permit fee structure for cell towers and other associated equipment. 1 Cpl 0 Memorandum EST. � 1836 -�� To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director N �d��o.Ty �•Z CC: Bart Olson, City Administrator <LE 1� Date: December 7, 2010 Subject: Telecommunications Tower Building Permit Fees At the October EDC meeting, staff presented research from various municipalities throughout the region regarding building permit fees for telecommunication (cell) towers. Although it was noted that the methodology for calculating telecommunication towers permit fee varied widely, Yorkville's permit fees were less than the average fee assessed among the communities surveyed (see attached). Therefore, it was the consensus of the committee for staff to prepare recommendations for increasing telecommunication tower permits fees. The committee also requested staff provide a comparison of the recommended permit fee increase with telecommunication tower permit fees of surrounding municipalities to ensure our fees remain competitive. Staff Recommendations: Upon review of the current schedule of fees associated with new telecommunication tower building permits, staff recommends the following: PERMIT TYPE CURRENT FEE PROPOSED NEW FEE Telecommunication Tower $750.00 No change Equipment Shelter $650.00 + $0.20/s q. ft. $750.00 flat fee Fence $50.00 No change Antenna None $250.00/each As proposed, the fees for the telecommunication tower and fence permit will remain the same. However, the new fee structure establishes a flat fee for equipment shelters at $750.00 and proposes a $250.00 fee per antenna. It is staff's opinion that a flat rate for equipment shelter fees simplifies the permit calculation, and results in a net increase of approximately $50 per shelter since the average equipment shelter is roughly 200 to 250 square feet. Staff also recommends a separate fee for antennas as most, if not all, cell towers allow for collocation of several wireless providers antennas. Currently, the City has no standardized fee for the installation of additional antennas on existing cell towers. Therefore, under the proposed new schedule of fees the typical building permit for a new 200-foot tall tower with antenna, fence and an approximately 250 square foot equipment shelter would increase from about $1,500.00 to $1,800.00. This represents a 17% increase in building permit fees for new cell tower construction. Staff is not proposing a separate plan review fee at this time, as plans for new towers are required by the Federal Communications Commission (FCC) to have structural engineering review performed by a licensed professional prior to building permit submittal. Furthermore, most communities surveyed do not charge for plan reviews or it is included in the permit application fee. 1 Surrounding Municipalities: Attached to this memorandum is a table that illustrates building permit fees for telecommunication towers in nearby municipalities which ranges from $550 (Kendall County) to $4,000 (Joliet). Although the proposed new building permit fee of $1,800 is higher than the County (as is the current fee), staff is confident that the permit fees will not discourage future construction of towers within the community since tower location is dictated by such considerations as gap in coverage,population density and local topography. If the EDC is in agreement with the staffs recommendations, a draft ordinance of the proposed amendments to the building permit fee schedule will be provided at the next meeting for consideration. 2 Cpl 0 Memorandum EST. � 1836 -�� To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director N �d��o.Ty �•Z CC: Bart Olson, City Administrator <LE 1� Date: October 29, 2010 Subject: Telecommunications Tower Building Permit Fees At the October EDC meeting, staff presented research from various municipalities throughout the region regarding building permit fees for telecommunication (cell) towers. Although it was noted that the methodology for calculating telecommunication towers permit fee varied widely, Yorkville's permit fees were less than the average fee assessed among the communities surveyed (see attached). Therefore, it was the consensus of the committee for staff to prepare recommendations for increasing telecommunication tower permits fees. The committee also requested staff provide a comparison of the recommended permit fee increase with telecommunication tower permit fees of surrounding municipalities to ensure our fees remain competitive. Staff Recommendations: Upon review of the current schedule of fees associated with new telecommunication tower building permits, staff recommends the following: PERMIT TYPE CURRENT FEE PROPOSED NEW FEE Telecommunication Tower $750.00 No change Equipment Shelter $650.00 + $0.20/s q. ft. $750.00 flat fee Fence $50.00 No change Antenna None $250.00/each As proposed, the fees for the telecommunication tower and fence permit will remain the same. However, the new fee structure establishes a flat fee for equipment shelters at $750.00 and proposes a $250.00 fee per antenna. It is staff's opinion that a flat rate for equipment shelter fees simplifies the permit calculation, and results in a net increase of approximately $50 per shelter since the average equipment shelter is roughly 200 to 250 square feet. Staff also recommends a separate fee for antennas as most, if not all, cell towers allow for collocation of several wireless providers antennas. Currently, the City has no standardized fee for the installation of additional antennas on existing cell towers. Therefore, under the proposed new schedule of fees the typical building permit for a new 200-foot tall tower with antenna, fence and an approximately 250 square foot equipment shelter would increase from about $1,500.00 to $1,800.00. This represents a 17% increase in building permit fees for new cell tower construction. Staff is not proposing a separate plan review fee at this time, as plans for new towers are required by the Federal Communications Commission (FCC) to have structural engineering review performed by a licensed professional prior to building permit submittal. Furthermore, most communities surveyed do not charge for plan reviews or it is included in the permit application fee. 1 Surrounding Municipalities: Attached to this memorandum is a table that illustrates building permit fees for telecommunication towers in nearby municipalities which ranges from $550 (Kendall County) to $4,000 (Joliet). Although the proposed new building permit fee of $1,800 is higher than the County (as is the current fee), staff is confident that the permit fees will not discourage future construction of towers within the community since tower location is dictated by such considerations as gap in coverage,population density and local topography. If the EDC is in agreement with the staffs recommendations, a draft ordinance of the proposed amendments to the building permit fee schedule will be provided at the next meeting for consideration. 2 CELL TOWER FEES MUNICIPALITY PERMIT FEES PLAN REVIEW BOND INSURANCE NOTES $750 Tower Plan review fee may be charged depending if it is a collation of Yorkville, IL $650+$0.20/sq.ft.for Equip Varies No No antennas on existing tower or a proposed new cell tower. Building The fee for all service install permits issued for electrical outside Richmond, IN $115 based on $50K No No No the Corporate Limits shall be increased by$20. No fees for tower. $40+.35 sq.ft. Yes $300,000 Electric permit required Cape Girardeau, MO Bldg. Fees based on valuation. Special use permit,filing fee Based on valuation of tower If value is in excess of Yes Yes Renewal 1 time for 180 days Moline, IL and installation. $20K 65%of fee cost Registration with city required based on project. Based on valuation. No fee Electrical No Wheaton, IL Contractors $44 per page of plans,$16 No No No Naperville, IL clerical fee. $100+Site plan $125+37 sq.ft. Yes Yes Electric permit required $250+.05 per 100 sq.ft. Mansfield, OH Building based on project No No No Zoning Review fee for co-location. Grand Haven, MI valuation. Contract agreement with city. Waukesha,WI $8.50 per$1000 Included No No $4 per 10 sq.ft. $75 Yes $1,000,000 Zoning Review fee$60 Merrillville, IN Must allow 3 City related co locates at n/c Such as fire and 911 $643.75 $418.44 Yes Yes Zoning Review fee$500 Stillwater MN (Using a$50K value) State Surcharge$25 Process Fee$25.00 Lee County, IL $25 per foot Add additional equipment$1200 $4500-$5500 Type B B-New Monopole tower with new equipment&shelter Chicago, II $3000-$6000 Type C C-New antennae on existing tower, new shelter DuPage County, IL $2200 $150 $20,000 Yes (Using a$50K value) Duluth $250 Co-location $765 Tower Electrical permit$102 Prince Edward,VA $102 Equip Building Erosion &Sediment Control$300—1"acre,$50 each additional acre. Sun Prairie,WI $300 Co-location Water No Zoning review$100-$350 tower. McHenry, IL $250 Equipment Bldg. No No Yes Co-locate on city water tower$5,000 Snohomish County, $1,000 per linear ft.Tower. Yes.85%of Permit Fee. Supplemental fees includes:structural permit fees,critical area WA $5,000 per antenna on fees,grading permit fees,targeted and/or detailed drainage plan existing Tower/Structure. review fees and land use permit fees. Equip. Building based on valuation. TELECOMMUNICATION TOWER BUILDING PERMIT FEES MUNICIPALITY PERMIT PLAN REVIEW BOND INSURANCE NOTES Kendall County $550 Included No No Footing inspection required Engineering Report required Montgomery $5052 $125 Yes No Village uses outside engineering consulting firm.Applicant pays consultant directly. Sugar Grove $6353 $13.50 Yes Yes Special Use is required. $750 fee applies. New Site only<1 acre = $1,300. All general and subcontractors must be Plainfield $610 Included Yes Yes registered with the municipality at$150 each. Joliet $4,0004 Included No Yes Insurance requirement depends on location and issuance of a Street Obstruction Bond. 1 Based on 175'—210'Tower/Antenna and 15x30x7 Building Z$55 Fee plus$6 per$1,000 Valuation,$75,000 Construction Cost 3 Tower$500 plus$135 building 4$75,000 Construction Cost \\Coyserver\User Folders\KNoble\My Documents\Cell Tower Research\research results 10-25-10.doc Reviewed By: Agenda Item Number Legal ❑ Finance ❑ EST. --1 1836 Engineer ❑ 4 0 City Administrator Tracking Number �0 Consultant ❑ EDC 2011- 10 <LE F-1 Agenda Item Summary Memo Title: Ordinance Regarding Fee Schedule for Zoning Applications/Petitions Meeting and Date: City Council/March 22, 2011 Synopsis: Draft ordinance codifying all fees and deposits for zoning applications/petitions. Council Action Previously Taken: Date of Action: 3-7-11 Action Taken: Favorable Recommendation Item Number: EDC 2011-10 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Krysti J. Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memo. 0,1D C/r{- Memorandum EST. To: City Council From: Krysti J. Barksdale-Noble, Community Development Director O� CC: Bart Olson, City Administrator Kendal C. 'C' Date: March 14, 2011 CLE '►1" Subject: Proposed Ordinance Regarding Fee Schedule for Zoning Applications/Petitions Upon the favorable recommendation of the EDC during their March meeting, staff has attached a draft ordinance prepared by the City Attorney which codifies all existing City fees and deposits related to zoning applications and petitions into a comprehensive fee schedule. This proposed ordinance will not change any fee amounts previously adopted by the City Council and currently located in various sections of the Code, yet unify them as part of a single ordinance. Should the Mayor and City Council have any questions regarding the attached proposed ordinance, staff will be available to discuss in greater detail. 0,ID C/r{- Memorandum EST. To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director O� CC: Bart Olson, City Administrator Kendal C. 'C' Date: March 4, 2011 CLE '►1" Subject: Proposed Ordinance Regarding Fee Schedule for Zoning Applications/Petitions Staff has worked with the City Attorney to prepare a comprehensive fee schedule for all zoning applications and petitions which codifies all City fees and deposits in a single ordinance. The attached draft ordinance is complimentary to the proposed "Petitioner Deposit Account/Acknowledgement of Financial Responsibility" form, and does not change any fees already approved by the City Council in the various sections of the Code. This draft ordinance is being provided as an informational item to the Economic Development Committee at this time. Staff will be available to discuss this matter in greater detail should the committee have any questions. Ordinance No. 2011- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, BY CODIFYING FEES AND DEPOSITS INTO THE YORKVILLE CITY CODE BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 10, Chapter 14, Section 10-14-9 of the Yorkville City Code, as amended, is hereby amended to read as follows: "10-14-9 FEES: All applications shall be accompanied by the appropriate fees and deposits required by the Yorkville City Code. Section 2. That Title 1, Chapter 7, Section 1-7-9B of the Yorkville City Code, as amended, is hereby amended to read as follows: `B. Fees: 1. An application for the following requests shall be accompanied by the following fees: a Annexation $250.00 plus $10.00 per acre over 5 acres b Annexation—weather $75.00 per acre warning siren c Text Amendment $200.00 d Zoning District (Map) $200.00 plus $10.00 per acre Amendment over 5 acres e Appeal from decision of $85.00 Zoning Administrator f Special Use $250.00 plus $10.00 per acre over 5 acres g Planned Unit $500.00 Development h Preliminary Subdivision $500.00 Plan i Final Subdivision Plat $500.00 j Temporary Use $25.00 k Variation $85.00 1 Zoning Certificate $5.00 Single Family $25.00 All others 2. The annexation—weather warning siren fee in subsection lb above shall fund a weather warning siren system payable at the earlier of the time of final plat approval for the portion of the property subject to a particular final plat, or at the time of building permit issuance if the property is not subdivided. 3. In the event that annexation application and zoning district amendment are filed at the same time, only one per acre fee shall be charged to the applicant" Section 3. That Title 1, Chapter 7, Section 1-7-9 of the Yorkville City Code, as amended, is hereby amended by adding subsection C to read as follows: "C. Deposits: An application requesting an action listed in B.1 above shall be accompanied by the following deposit: 1. Outside Consultant and Third Party Costs Deposit Less than 2 acres $1,000.00 Over 2 acres and less than 10 acres $2,500.00 Over 10 acres $5,000.00 2. The deposited funds shall be held in escrow and used for legal, land planning, zoning, environmental or other consultant services provided to the City not otherwise covered by required fees and for administrative processing costs consisting of the following: a. Publication of legal notice for each hearing b. Postage for sending or the cost for posting required notices c. Any cost incurred by the City payable to a third party required for the processing, review or approval of the application, including but not limited to, additional copying or exhibit costs, court reporter fees if a court reporter is deemed necessary, and document recording fees. 3. At any time the balance of the deposit shall fall below ten percent (10%) of the original deposit amount, the applicant shall receive an invoice requesting additional funds equal to one hundred percent (100%) of the initial deposit if subsequent fees related to the project are required. 4. In the event that a deposit account is depleted and not replenished all further review, consideration or approval shall be suspended until the account is replenished. 5. Unused funds shall be refunded to the applicant upon written request by the applicant to the City by the 15th of the month in order for the refund check to be processed and distributed by the 15th of the following month. All refund checks shall be made payable to the applicant and mailed to the address provided when the deposit was established unless otherwise advised in writing by the applicant to the Community Development Director. 2 6. Payment to all consultants retained by the City in any capacity connected with the application shall be based on agreements with those consultants approved by the City. 7. At no time shall there be any transfer of funds directly from any applicant to any consultant. All payments to consultants shall be executed only under their agreements with the City and developers shall be only invoiced directly by the City." Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2011. MAYOR 3 D C/).r Reviewed By: Agenda Item Number J� ^; o Legal ❑ CA#3 Finance El esT 1836 Engineer ❑ Tracking Number vt City Administrator ❑ Public Works ■ PW 2011-13 CE Agenda Item Summary Memo Title: Water Department Report for January 2011 Meeting and Date: City Council—3/22/11 Synopsis: Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Consensus for this item to be on the 3/22/11 CC consent agenda for approval. Item Number: PW 2011-13 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brian Sorensen Water Name Department Agenda Item Notes: United City of Yorkville MT 18M WATER DEPARTMENT REPORT <E JANUARY 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 205 0 4 1393 542 188 10,390,000 7 1500 883 553 3,218,600 8 1500 861 477 33,000 9 1500 1125 576 27,550,000 TOTAL 41,191,600 CURRENT MONTH'S PUMPAGE IS 225,000 GALLONS MORE THAN LAST MONTH 3,101,200 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: 1,327,800 GALLONS DAILY MAXIMUM PUMPED: 1,821,000 GALLONS DAILY AVERAGE PER CAPITA USE: 83.1 GALLONS WATER TREATMENT CHLORINE FED: 1206 LBS. CALCULATED CONCENTRATION: 3.5 MG/L FLUORIDE FED: 410.5 LBS. CALCULATED CONCENTRATION: 0.22 MG/L POLYPHOSPHATE 723.2 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.01 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 8 NUMBER OF LEAKS OR BREAKS REPAIRED: 1 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: _4 COMMERCIAL: 1 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 1 main break at 1213 Deer St. Lost 600,000 gallons of water due to break D C/).r Reviewed By: Agenda Item Number J� ^; o Legal ❑ CA#4 Finance El esT 1836 Engineer ❑ Tracking Number vt City Administrator ❑ Public Works ■ PW 2011-14 CE Agenda Item Summary Memo Title: Water Department Report for February 2011 Meeting and Date: City Council—3/22/11 Synopsis: Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Consensus for this item to be on the 3/22/11 CC consent agenda for approval. Item Number: PW 2011-14 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brian Sorensen Water Name Department Agenda Item Notes: United City of Yorkville _ WATER DEPARTMENT REPORT EST td36 FEBRUARY 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 206 0 4 1393 542 189 10,493,000 7 1500 883 554 2,889,600 8 1500 861 476 1,155,000 9 1500 1125 578 23,736,000 TOTAL 38,273,600 CURRENT MONTH'S PUMPAGE IS 2,918,000 GALLONS LESS THAN LAST MONTH 1,485,900 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,326,200 GALLONS DAILY MAXIMUM PUMPED: 1,707,100 GALLONS DAILY AVERAGE PER CAPITA USE: 82.9 GALLONS WATER TREATMENT CHLORINE FED: 1095 LBS. CALCULATED CONCENTRATION: 3.9 MG/L FLUORIDE FED: 390.2 LBS. CALCULATED CONCENTRATION: 0.26 MG/L POLYPHOSPHATE 669.7 LBS. CALCULATED CONCENTRATION: 0.75 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOORIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.06 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 3 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 MXU'S 0 NEW CUSTOMERS RESIDENTIAL: 2 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 2 main breaks, 1011 Sunset& intersection of Naden Ct&Center Pkwy 1,000,000 gallons of water lost due to break. ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ CA#5 III El�M Finance 1836 Engineer ■ Tracking Number City Administrator ❑ °°°�^oygaa, �O Consultant El Ke da�o ty PW 2011-15 <�E El Agenda Item Summary Memo Title: Traffic Signal Master Agreement Meeting and Date: March 22, 2011 City Council Synopsis: This proposed agreement would replace the existing agreement with IDOT, which is due to expire on June 30, 2011. Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC consent agenda Item Number: PW 2011-15 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: cip Memorandum u EST. -� 1 836 To: Bart Olson, City Administrator ot�ilr� From: Joe Wywrot, City Engineer ® CC: Lisa Pickering, Deputy City Clerk Eric Dhuse, Director of Public Works <LE Date: March 16, 2011 Subject: Traffic Signal Master Agreement Attached find one copy of the proposed Traffic Signal Master Agreement with IDOT, which would cover the time period from July 1, 2011 to June 30, 2021. This agreement would replace our existing agreement with IDOT, which expires on June 30, 2011. The purpose of the agreement is to establish maintenance and cost-sharing responsibilities for 26 of the 30 existing traffic signals in and around Yorkville. The other 4 traffic signals are maintained by IDOT or Kendall County. Also attached is a copy of the existing agreement. Both the proposed and existing agreements have been highlighted to show the changes between the two documents. The proposed agreement is very similar to the existing agreement, but following is a list of changes: 1. Part 2.17—Language was added regarding subcontracting and the purchase of goods or services using federal or state funds. The language regarding federal funds is not applicable because IDOT does not use federal funds to reimburse the city for maintenance or energy costs. The language regarding state funds requires the city to obtain quotes for goods and services valued between $10,000 and $31,300, and to go out for bid for goods and services in excess of $31,300. 2. Part 4.0—Language was added allowing IDOT to terminate the agreement if they find that the city is not adequately fulfilling its obligations. 3. Part 4.1 to 4.N—Language was added regarding travel expenses (none are allowed), and that the city shall: J. Indemnify IDOT for any damages related to the agreement. The existing agreement has indemnity language, which is found in Part 5.J of the proposed agreement. K. Comply with equal employment opportunity laws. L. Provide information regarding its tax status. M. Not participate in international boycotts. N. Shall comply with the Forced Labor Act. 4. Part 6.13—Invoices submitted to IDOT for reimbursement shall be submitted quarterly. The current agreement allows for monthly billing. 5. Exhibit B, Section B.4—Language was added clarifying the maintenance requirements for L.E.D. signal head and module replacement. 6. Exhibit B, Section D—The requirements for bi-annual inspection, testing, and maintenance was eliminated. Those tasks would be required on an annual basis. This agreement was reviewed and recommended for approval by the Public Works Committee at their meeting on March 15th. Please place this item on the March 22, 2011 City Council agenda for consideration. I11nob D8p2t1 nienfi pt'. Of TranspartatiOn Intergovern ntal Agreement Governmental Body Name city of Yorkville Address 900 Game Farm Road City,State,Zip Yorkville, 119nois 60560 Remittance Address(if different from above) City.Slate,Zip Illinois Telephone Number Fax Number FEtN/TIN 630-553-0390 630453-7575 36--6006169 Brief Description of Service(full descrlpifon specified In Part 5) This Is the Master Agreement for Govemmental Body maintenance and apportionment of energy cos'for traffic control devices located on State highways within or near the Oovemmental Body as shown on the attached Exhibit A. TMs agreement la authorized by 82 111.Adm.Cade 844, Compensation Method(full details Travel Expense ❑ Yes Agreement Term specified In Part 6) From: Jury 1,2011 Actual Cost ® No 7. Total Compensation Amount Travel Amount To; Advance Pay [3 yes $300,000 $010 ® No June 30,2021 REQUIRED SIGNATURES By signing below,the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1-7 herein and any Appendices thereto. FOR THE GOVERNMENTAL BODY: Mayor _ Valerie Buxd Signature and Job Title of Authorized Representative Type or Print Name of Authorised Representative Date FOR THE DEPARTMENT: Eric Therk ildsen,Acting Regional Engineer,Division of Highways Mien Sehanzle4lasklns,Chief Counsel Date (Approved as to farm) Chrtatlne M.Reed,P.E.,Dlractor,Division of Highways,Chlef Engbeer Matthew R.Hughes,Acting Dlreetor,Fbwm b Date Administration Date: By: By Gary Hannlg,Secretary of Transportation Date By: Printed 212&2011 Page 1 of 9 BOBS 2904(Rev.03l23110) INTERGOVERNMENTAL AGREEMENT FOR GOVERNMENTAL BODY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between City of Yorkville Pkwe type or print legibly the GOVERNMENTAL BODY'S legal name and 800 Game Farm Road Yorkville, IL 60560 Attn: Mayor Valerie Burd E-mail: hereinafter called the GOVERNMENTAL BODY, and the State of Illinois, acting by and through its Department of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions ; LL Part 3 Federally Funded Agreements 7a12 s ki Part 4 Specific Provisions Part 5 Scope of Services/Responsibilities Part 6 Compensation for Services Part 7 Agreement Award Notification Dlm Hz� 4g' '�m r,�rQ,►wa..1. Exhibit A Locations and Cost Proportionment of Traffic ontrol Devices Exhibit B Traffic Signal Maintenance Provisions PART i SCOPE/COMPENSATION/TERM A. Scope of Services and Responsibilities. The DEPARTMENT and the GOVERNMENTAL BODY agree as specified in Part 5. B. Compensation. Compensation(if any)shall be as specified in Part 6, C. Term of Agreernerd. The term of this Agreement shall be from July 1,2011 to June 30,2021. D. Amendments. All changes to this Agreement must be mutually agreed upon by the DEPARTMENT and the GOVERNMENTAL BODY and be incorporated by written amendment, signed by the parties. E. Renewal. This Agreement may not be renewed. Printed Maw I Page 2 of 9 BOBS 2304(Ray.031 10) PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, the GOVERNMENTAL BODY must notify the DEPARTMENT in writing within seven days. B. Compliance/Governing Law. The terms of this Agreement shall be construed In accordance with the laws of the State of Illinois. Any obligations and services performed under this Agreement shall be performed in compliance with all applicable state and federal laws. C. Availability of Appropriation (30 ILCS 500!20-80): This Agreement is contingent upon and subject to the availability of funds. The Department, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (1)the Illinois General Assembly or the federal funding source falls to make an appropriation sufficient to pay such obligation, or If funds needed are insufficient for any reason, (2) the Governor decreases the Departments funding by reserving some or all of the Departments approprlation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Department determines, In Its sole discretion or as directed by the Office of the Governor, that a reduction Is necessary or advisable based upon actual or projected budgetary considerations. The GOVERNMENTAL BODY wlll be notifled in writing of the failure of appropriation or of a reduction or decrease. D. Records Inspection. The DEPARTMENT or a designated representative shall have access to the GOVERNMENTAL BODY's work and applicable records whenever it Is in preparation or progress, and the GOVERNMENTAL BODY shall provide for such access and inspection. E. Records Preservation. The GOVERNMENTAL BODY, shall maintain for a minimum of throe years after the completion of the Agreement, adequate books, records and supporting documents to verily the amounts, recipients and uses of all disbursements of funds passing In conjunction with the Agreement. F. SubcontractinWProcurement Procedures/Employment of Department Personnel 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GOVERNMENTAL BODY concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT. 2. Procurement of Goods or Services — Federal Funds. For purchases of products or services with any Federal funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.0 403(11), (currently set at $100,000.00)the GOVERNMENTAL BODY shall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at $100,000.00) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTAL BODY, the procedures of the DEPARTME=NT will be used, provided that the procurement procedures conform to the provisions in Part 3(K) below. The GOVERNMENTAL BODY may only procure products or services from one source with any Federal funds if: (1) the products or services are available only from a single source; or(2) the DEPARTMENT authorizes such a procedure; or, (3) after solicitation of a number of sources, competition is determined inadequate. 3. Procurement of Goods or Services — State Funds. For purchases of products or services with any State of Illinois funds that cost more than $10,000.00, ($5,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at $31,300.00 and $20,000.00 for professional and artistic services) the GOVERNMENTAL BODY shall obtain price or rate quotations from an adequate number (at least three) of qualified sources. Procurement of products or services with any State of Illinois funds in excess of the small purchase amount (currently set at $31,300.00 for goods and services and $20,000.00 for professional and artistic services) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GOVERNMENTAL BODY, the procedures of the DEPARTMENT will be used. The GOVERNMENTAL BODY may only procure products or services from one source with any State of Illinois funds K: (1) the products or services are available only from a single source; or (2)the DEPARTMENT authorizes such a procedure; or, (3) after solicitation of a number of sources,competition is determined inadequate. Printed 2/1412011 Page 3 al 9 BOBS 2804(Rev.03123f10) The GOVERNMENTAL.BODY shalt Include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. 4. EMPLOYMENT OF DEPARTMENT PERSONNEL, The GOVERNMENTAL BODY will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. PART 3 FEDERALLY FUNDED AGREEMENTS [Not applicable to this Agreement) PART 4 SPECIFIC PROVISIONS A. Involc es.The amount shown on each invoice shall be In accordance with the rates established In Part 6. All non-labor costs, if allowable, shall be listed and itemized as provided In Part 6. Any Involces/bllls issued by the GOVERNMENTAL BODY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation Attn: Bureau of Operations 700 East Norris Drive Ottawa, IL 61360 All invoices shall be signed by an authorized representative of the GOVERNMENTAL BODY. B. Billing and Payment. All Involoes for services performed and expenses Incurred by the GOVERNMENTAL BODY prior to July 1st of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to the GOVERNMENTAL BODY on invoices presented after said date. Failure by the GOVERNMENTAL BODY to present such Invoices prior to said date may require the GOVERNMENTAL BODY to seek payment of such Invoices through the Illinois Court of Claims and the Illinois General Assembly. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the GOVERNMENTAL BODY's remittance address listed In this Agreement. C. Termination. If the DEPARTMENT is dissatisfied with the GOVERNMENTAL BODY'S performance or believes that there has been a substantial decrease in the GOVERNMENTAL BODY'S performance, the DEPARTMENT may give written notice that remedial action shall be taken by the GOVERNMENTAL BODY within seven (7) calendar days. If such action is not taken within the time afforded, the DEPARTMENT may terminate the Agreement by giving seven(7) days written notice to the GOVERNMENTAL BODY. Additionally, the Department may terminate the Agreement by giving thirty(30) days written notice. In either instance, the GOVERNMENTAL_ BODY shall be paid for the value of all authorized and acceptable work performed prior to the date of termination, based upon the payment terms set forth in the Agreement. D. Location of Service. Service to be performed by the GOVERNMENTAL BODY shall be performed as described In Part 5. E. Ownership of DocumentalTitle to Work. [Not applicable to this Agreement.) F. Software. [Not applicable to this Agreement.) G. Confidentiality Clause. [Not applicable to this Agreement.] H. Report>ing/Consuftatlon. Printed 2!1412011 Page 4 of 9 BOBS 2804(Rev.03r"l0) [Not applicable to this Agreement) 1. Travel Expenses. No expenses for travel, lodging, or per diem shall be paid by the Department pursuant to this Agreement. J. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and claims, and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY'S employees, officials, agents, contractors and subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. K. Equal Employment Opportunities, Affirmative Action, Sexual Harassment. The GOVERNMENTAL BODY will comply with the Illinois Human Rights Act with respect to public contracts, Including equal employment opportunity, refraining from unlawful discrimination and having a written sexual harassment policy. L. 'Fax Identification Number. GOVERNMENTAL BODY certifies that: 1. The number shown on this form is a correct taxpayer identification number (or it is wanting for a number to be issued.), and 2. it is not subject to backup withholding because: (a) it is exempt from backup withholding, or (b) has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified the GOVERNMENTAL BODY that it is no longer subject to backup withholding, and 3. It is a U.S. entity(including a U.S. resident alien). NAME OF GOVERNMENTAL BODY: Uuited City of Yorkville Taxpaver Identification Number: 36-6006169 Legal Status (check one): ❑ Tax-exempt [ Government ❑ Nonresident Alien ❑ Other M. International Boycott. The GOVERNMENTAL BODY certifies that neither GOVERNMENTAL BODY nor any substantially owned affiliate is participating or shall participate in an international boycott in violation of the U.S. Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies to contracts that exceed $10,000 (30 ILCS 582). N. Forced Labor. The GOVERNMENTAL BODY certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to the DEPARTMENT under this Agreement have been or will be produced in whole or in part by forced labor, or indentured labor under penal sanction (30 ILCS 383) Printed 2114/2011 Page 6 of 9 MBS 2804(R®v.owzW1o) PART 5 SCOPE OF SERVICEiRESPONSIBUTIES A. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. S. Maintenance. Modernization of traffic control devices Is not covered under this agreement. It is agreed that the actual maintenance will be performed by the GOVERNMENTAL BODY indicated on Exhibit A,either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which Is hereby made a part of this agreement. It Is understood this will meet the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be Incorporated In this document upon agreement on both parties_ D. Deficiencies In Maintenance. It Is also understood that ii, in the judgment of the Regional Engineer,the GOVERNMENTAL BODY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain,the DEPARTMENT will give the GOVERNMENTAL, BODY a 30 day notice In writing of specific deficiencies. if the GOVERNMENTAL BODY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period,the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the GOVERNMENTAL BODY for its share of the costs. E. Intercommat&Timing. The GOVERNMENTAL BODY agrees to maintain all signal equipment and Interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, In cooperation with the GOVERNMENTAL,BODY, shall determine the signal liming to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the GOVERNMENTAL BODY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The GOVERNMENTAL BODY shall Inform the DEPARTMENT of any changes made In signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the GOVERNMENTAL BODY at any time. Traffic signals interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections; Installation& Damage. The DEPARTMENT is not responsible for the cost of Installing or maintaining traffic signals not on (but interconnected to traffic signals on)U.S.or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the GOVERNMENTAL BODY. G. Master Monitoring Costs. Master controllers installed on State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S.or State routes. The GOVERNMENTAL BODY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals,for the purpose of synchronizing time or gaining remote access. It the GOVERNMENTAL BODY desires a communications link to their office for monitoring purposes,the GOVERNMENTAL BODY shall pay the entire cost of installing and maintaining such monitoring system. H. payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL BODY for the ° `�W DEPARTMENrs proportionate share of the energy charges. -1Fca N+ I. Coate for Pavement Markings. The DEPARTMENT shall reimburse the GOVERNMENTAL BODY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation. This shall include any stop bars, crosswalks, symbols, reflectors, edge lines or lane lines required for supplementing the traffic signal installation. Printed 2/14011 Pepe 6 of 0 BOBS 2804(Rov.03MWI0) J. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT,after consultation with the GOVERNMENTAL BODY, reserves the right to reject any electricallmaintenance contractor assigned work by the GOVERNMENTAL BODY that, In the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. L. Emergency Vehicle Preemption Devices. The costs of Installation,timing,phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT of any change in the emergency vehicle preemptlon system. However,the DEPARTMENT reserves the right to approve or reject, at any time,the placement of such systems on its traffic signal equipment. M. Previous Agreements. All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic signals andlor other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provislons bearing on items other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the GOVERNME=NTAL BODY shall remain in full force and effect. N. Modification. Exhibit A can be modified to add or delete signals or devices, but only by written revision signed by the Regional Engineer,the Engineer of Operations and the authorized representative for the GOVERNMENTAL BODY. The modification shall be effective when fully executed and filed with the Clerk or Secretary of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A. 0. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits, which are to be added to this agreement, must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY. Printed 2114/2011 Page 7 of 9 BOBS 2804(Rev.03 W10) • ,r PART COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A,the cost of energy and maintenance of traffic signals, andlor other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A,as well as engineering costs for any approved coordination and timing studies,sha I be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on a quarterly basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of$14,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof,billed for each maintenance item will be at the actual time directly related to the work task, The DEPARTMENT reserves the right to examine the records of the GOVERNMENTAL BODY to determine that costs billed are fully documented. GOVERNMENTAL BODY costs are composed of labor, equipment, materials and the quantity of each. The cast for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the GOVERNMENTAL BODY to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation. sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. Prirded?!14!2011 Page 8 of 0 8a8S 2804(FIev.0aW10) PART 7 AGREEMENT AWARD NOTIFICATION REQUIRED FOR ALL PROJECTS Does this project receive Federal funds? ❑ Yes ® No Amount of Federal funds: Federal Project Number. Name of Project; CFDA Number', Federal Agency, Program Title: 'For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR COMPLIANCE WITH FEDERAL OMB- CIRCULAR A-133 NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non- profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization,this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. NOTE: NU FOR FEIIERAL FUNDS ARE EXPENDED NQtiPROFlT OaraANIZATIONS, FARJURIE-tO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEEARTMENT WILL RIE-ULTIRTHE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS. In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non-federal entities that expend$500,000 or more in federal awards In a year are required to have a single audit performed In accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT)is required by federal law to obtain and review the single audit of all entities that had any federally participating funds pass through It, Irrespective of the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed. In order to comply with this requirement,your agency must provide the following Information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended$500,000(or the current OMB Circular A-133 quallfying amount)or more In federal awards from all sources, including other agencies,in a year, you are required to have a single Printed 2114/2011 Page 9 of 9 BOBS 2804(Rev.0312,3110) EXHIBIT A Following is the list of signalized intersections and locations with traffic control devices along State highways located within or near the City of Yorkville, that are subject to the provisions of the attached Master Agreement to which this list is an Exhibit B. %OF %OF ENERGY MAINTANENCE CHARGES AGENCY LOC.# INTERSECTION RESPONSIBILITY RESPONSIBILITY PERFORMING LEVEL STATE LOCAL STATE LOCAL MAINTANENCE 1 US 34&CENTER PARKWAY 50 50 50 50 CORP 1 2 IL 47(BRIDGE ST.) &VAN EMMON ST. (RAILROAD PREEMPT.BNSF) 50 50 50 50 CORP 1 3 US 34&1L 47 100 0 100 0 CORP 1 4 IL 47&IL 71 100 0 100 0 CORP 1 5 IL 47&IL 126 100 0 100 0 CORP 1 6 U5 34&CANNONBALL TRAIL 50 50 50 50 CORP 1 7 IL 47&SOMONAUK ST. 50 50 50 50 CORP i B IL 47& FOX ST. 50 50 5o 50 CORP 1 9 IL 47&COUNTRYSIDE PARKWAY 50 50 50 5fl CORP 1 10 IL 47 &CANNONBALLTRAIL(TRAIL(INCLUDES NB YELLOW FLASHER) 50 50 50 50 CORP 1 11 US 34&COUNTRYSIDE PARKWAY 67 33 67 33 CORP 1 12 IL 47 & KENNEDY 67 33 67 33 CORP 1 13 US 34& MARKET PLACE 67 33 67 33 CORP 1 14 IL 47& LANDMARK AVENUE 50 50 50 50 CORP 1 15 US 34&MCHUGH RD. 50 5o 50 50 CORP 1 16 US 34 &GAME FARM ROAD 67 33 67 33 CORP 1 17 IL 71&IL 126 100 0 100 0 CORP 1 18 US 34& BRISTOL RJDGE RD.(GRAND RESERVE) _ 67 33 67 33 _ CORP 1 19 IL 47 &WHEATION AVE. 67 33 67 33 CORP 1 20 1L 47&SARAVANAS 0 100 0 100 CORP 1 21 IL47 &FOUNTAIN VILLAGE 50 50 50 50 CORP 1 22 VS 34&SYCAMORE RD. 0 100 0 100 CORP 1 23 US 34&BEECHER RD. 50 50 50 50 CORP 1 24 US 34&AUTUMN CREEK 67 33 67 33 CORP 1 25 IL 47 &ROSENWINKEL(WATERPARK WAY) 67 33 67 33 CORP 1 26 US 34& ISABELL ST. 0 100 0 100 CORP 1 Following is the list of signalized Intersections and locations with traffic control devices along State highways located within or near the City of Yorkville, EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be In each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided In the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his/her signature and date of entry. These shall be kept In the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard ifi tin for Roag jnd B(Idge Construction, Failure to most the DEPARTMENT's specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the coat of removal to be the responsibility of the GOVERNMENTAL BODY. Any costs incurred as a result of exceeding the DEPARTMENT's specifications for Installing new equipment or painting new or used equipment; for example, installing decorative style poles, posts, or most arm assemblies, will be the sole responsibility of the GOVERNMENTAL BODY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles,the foundation,traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminalre and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment Is the responsibility of the GOVERNMENTAL BODY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System(EVPS) equipment for proper operation and physical condition during the intersectlon cabinet inspection,. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, Including the light detectors, fight detector amplifiers, radio transmitters and receivers, antennas, confirmation lights,and cables and related components, is the responslbllfty of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the GOVERNMENTAL BODY. 5. RAILROAD PREEMPTION At all locations with milroadltraffic signal interconnects, respond to any and all emergency and all red flash alarms In a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traff ic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance Intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the Installation or system from the party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share In the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the Installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is In working condition. 9. EMERGENCY PERSONNEL_ Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency farces,contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at Intersection are considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT Informed of any changes of same. 10. L.E,D. SIGNAL HEADS Install all light emitting diodes (L.E.D.)signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. Maintain logs of the dates of the L.E.D. modules installation for warranty and for end of service life determination purposes. 2 F „ B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification. However, if two or more red Indications for an approach are burned out,these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other burned out lamps within forty-eight(48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, Including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and In alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning property and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT An L.E.D. module shall be considered failed and shall be replaced if at least one-fourth of the signal indication is dark or if the module fails to meet ITE specification on minimum maintained luminous Intensity. Replace failed modules for all red signal indications within twenty-four(24) hours of notification of failure or on the next business day following the notification. However, if two or more red indications for an approach are failed, these modules must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other failed modules within forty-eight(48) hours or next business day of notification of faillure. Provide replacement light emitting diodes (L.E.D.) signal heads and modules that fully comply to the latest applicable Institute of Transportation Engineers (I.T.E.) specifications for vehicular and pedestrian L.E.D. signal modules. including but not limited to, color and intensity requirements. The signal and pedestrian housings shall also comply with the applicable ITE specifications. 5. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a dosed loop signal system maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. As needed assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central office software. 3 D. ANNUAL 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 2. OBSERVE SIGNALS Observe the signals at the time of the annual cabinet Inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection inductance Wops, loop detectors, and pedestrian detection during cabinet vlslt annually. 4. VIDEO DETECTION TESTING inspect, maintain, and clean all video detection and surveillance systems annually or as needed, to achieve clean lenses,proper alignment and proper focus. This shall include system camera, lenses,camera housings and hoodlshield, pan,tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. 5. RELAMP For the remaining Incandescent signal heads, clean reflectors, lenses and lamps once at least every twelve (12) months or more often, if necessary. Replacement of lamps shall be performed on the same occasion as the cleaning required in this provision. S. CONTROLLER CHECK When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a annual cabinet inspection. 7. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. a. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking sold lines of sight. The maintaining agency shall remove, or order the removal of,any man-made obstructions such as signs or banners blocking said line of sight. Visibility for line of sight shall meet the standards established and contained In the Manual on Uniform Traffic Control Devices (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 9. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The Inspection shall focus on the structural elements of the mast arm assembly and must Include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolls. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, Impact damage, rust through perforation,deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially If mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant structural defects(loose or missing nuts, severe corrosion or dents, cracks In welds, plate or structure, etc.), immediately notify the DEPARTMENT. 10 PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to Insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s:lgenlwpdocaltm flclyy12o1112011_11Bnal master agreement eW iblt b 1_24,_,2011.docx 5 Q,ft.-1*%j ��x\ Illinois Department Ex;i ,�. of Transportation Intergovernmental Agreement LOCAL AGENCY Name City of Yorkville Address 800 Game Farm Road City,State,Zip Yorkville IL 50560 Remittance Address (if different from above) City,State,Zip Telephone Number Fax Number FEIN/TIN 630-553-4350 630-553-7575 36-6006169 Brief Description of Service(full description specified in Parts 4&5) This is the Master Agreement for Local Agency maintenance and apportionment of energy costs for traffic control devices located on Stale highways within or near the Local Agency as shown on the attached Exhibit A. This agreement is authorized by 92 III.Adm.Code 544. Agreement Term From: July 1,2001 r To: r June 30,2011 �E REQUIRED SIGNATURES By signing below, LOCAL AGENCY and DEPARTMENT agree to comply with and abide by all provisions set forth in Parts 1- 5 herein and any Appendices thereto. FOR THE LOCAL AGENCY: 1 - �� Arthur F. Prochaska Jz. , Mayor �,.�� 2aa t Signature of Authorized Representative Type or Print Name of Authorized Representative Date Fon THE DEPARTMENT: District Engineer Dale Engineer of Operations Date Director of Highways Date Intergovernmental Agreement (Rev. 10/99) 1 Agreement No: DOH-D3-01-MSTRYORK INTERGOVERNMENTAL AGREEMENT FOR LOCAL AGENCY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between Please type or print legibly LOCAL AGENCY's legal name and address hereinafter called the LOCAL AGENCY, and the State of Illinois, acting by and through its DEPARTMENT of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions Part 3 Specific Provisions' Part 4 Scope of Services/Responsibilities Part 5 Compensation for Services Exhibit A Locations of Subject Traffic Control Devices Exhibit B Traffic Signal Maintenance Provisions PART 1 SCOPE/ COMPENSATION/TERM A. Scope of Services and Responsibilities. The DEPARTMENT and the LOCAL AGENCY agree as specified in Part 4. B. Compensation. Compensation (if any) shall be as specified in Part 5. C. Term of Agreement. The term of this Agreement shall be through June 30, 2011. D. Amendments. All changes to this Agreement must be mutually agreed upon by DEPARTMENT and LOCAL AGENCY and be incorporated by written amendment, signed by the parties. Intergovernmental Agreement (Rev. 10/99) 2 Agreement No: DOH-D3-01-MSTRYORK PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, LOCAL AGENCY must notify the DEPARTMENT in writing within seven days. B. Non-Appropriation. This Agreement is subject to termination and cancellation in any year for which the General Assembly fails to make an appropriation to make payments under the terms of the Agreement. vw C. Records Inspection. The DEPARTMENT or a designated representative shall have access to LOCAL AGENCYs work and applicable records whenever it is in preparation or progress, and the LOCAL AGENCY shall provide for such access and inspection. D. Records Preservation. The LOCAL AGENCY, shall maintain for a minimum of three years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the Agreement. r PART 3 SPECIFIC PROVISIONS A. Invoices. The amount shown on each invoice shall be in accordance with the rates established in Part 5. All non-labor costs, if allowable, shall be listed and itemized as provided in Part 5. Any invoices/bills issued by the LOCAL AGENCY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation District 3—Bureau of Operations 700 E. Norris Drive Ottawa, IL 61350 All invoices shall be signed by an authorized representative of the LOCAL AGENCY. B. Billing and Payment. All invoices for services performed and expenses incurred by LOCAL AGENCY prior to July 1st'of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement, the DEPARTMENT shall not be obligated to make payment to LOCAL AGENCY on invoices presented after said date. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the LOCAL AGENCY's remittance address listed in this Agreement. C. Location of Service. Service to be performed by the LOCAL AGENCY shall be performed at locations described in Exhibit A. 3 PART 4 , SCOPE OF SERVICEIRESPONSIBILITIES A. Cost. The DEPARTMENT and LOCAL AGENCY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. B. Maintenance. Modernization of traffic control devices is not covered under this agreement. It is agreed that the actual maintenance will be performed by the agency indicated an Exhibit A, either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which is hereby made a part of this agreement. It is understood this will meet the minimum requirements of the Illinois Manual on .Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be incorporated in this document upon agreement on both parties. D. Deficiencies in Maintenance. It is also understood that if, in the judgement of the District Engineer, the LOCAL AGENCY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain, the DEPARTMENT will give the LOCAL AGENCY a 30 day notice in writing of specific deficiencies. If the LOCAL AGENCY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period, the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the LOCAL AGENCY for its share of the costs. E. Interconnect &Timing. The LOCAL AGENCY agrees to maintain all signal equipment and interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, in cooperation with the LOCAL AGENCY, shall determine the signal timing to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the LOCAL AGENCY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The LOCAL AGENCY shall inform the DEPARTMENT of any changes made in signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the LOCAL AGENCY at anytime. Traffic signals interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the cost of installing or maintaining traffic signals not on (but interconnected to traffic signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the LOCAL AGENCY. G. Master Monitoring Costs. Master controllers installed on State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S. or State routes. The LOCAL AGENCY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals., for the purpose of synchronizing time or gaining remote access. If the LOCAL AGENCY desires a communications link to their office for monitoring purposes, the LOCAL AGENCY shall pay the entire cost of installing and maintaining such monitoring system. 4 H. Payment for Energy Costs. There will be no reimbursements to the LOCAL AGENCY for energy charges required to operate or illuminate signals or devices listed in Exhibit A before June 30, 2001.The DEPARTMENT will reimburse the LOCAL AGENCY for 50 percent of the DEPARTMENT's proportionate share of such energy charges incurred between July 1, 2001 and June 30, 2002.The DEPARTMENT will reimburse the LOCAL AGENCY for 100 percent of the DEPARTMENT's proportionate share of the energy charges beginning July 1, 2002. I. Costs for Pavement Markings, The DEPARTMENT shall reimburse the LOCAL AGENCY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation.This shall include any stop bars, crosswalks, symbols, reflectors, edge lines or lane lines required for supplementing the traffic signal installation. J. Indemnity. The LOCAL AGENCY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for persona[ injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT, after consultation with the LOCAL AGENCY, reserves the right to reject any electrical/maintenance contractor assigned work by the LOCAL AGENCY that, in the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. r• L. Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the LOCAL AGENCY. Any local agency must notify the DEPARTMENT of any change in the emergency vehicle preemption system. However, the DEPARTMENT reserves the right to approve or reject, at any time, the placement of such systems on its traffic signal equipment. M. Previous Agreements, All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the LOCAL AGENCY for traffic signals and/or other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provisions bearing on items other than traffic signal and traffic control device maintenance and energy charges contained in present[y existing agreements or letters of understanding between the DEPARTMENT and the LOCAL AGENCY shall remain in full force and effect. N. Amendments. Exhibit A can be amended to add or delete signals or devices, but only by written amendment signed by the District Engineer and the authorized representative for the LOCAL AGENCY. The amendment shall be effective when fully executed and filed with the Clerk or Secretary of the LOCAL AGENCY. O. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits, which are to be added to this agreement, must be reviewed and approved by the DEPARTMENT and the LOCAL AGENCY. 5 PART 5 COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic signals and/or other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A, as well as engineering costs for any approved coordination and timing studies, shall be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on a monthly basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of $10,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof, billed for each maintgnance item will be at the actual time directly related to the work task. The DEPARTMENT reserves the right to examine the records of the LOCAL AGENCY to determine that costs billed are fully documented. LOCAL AGENCY costs are composed of labor, equipment, materials and the quantity of each. The cost for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the LOCAL AGENCY to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation, sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. s:lgenl wpdocsl traffic\hAInlergovernmental Agreement.doc 6 FOLLOWING IS A LIST OF SIGNALIZED INTERSECTIONS ALONG STATE HIGHWAYS LOCATED WITHIN THE CORPORATION. THE LEVEL OF MAINTENANCE REFERS TO THE TRAFFIC SIGNAL MAINTENANCE PROVISIONS IN EXHIBIT B. EXHIBIT A MASTER AGREEMENT TABLE 08120!00 YORKVILLE page i of 1 MAINTENANCE ENERGY LOG. NO INTERSECTION STATE% CITY% STATE% CITY% MAINTAINED BY LEVEL S US 34&CENTER PARKWAY 50 50 50 50 CORP I 2 IL 47(BRIDGE STREET) &VAN EMMON STREET--RAILROAD PREEMPTION(BNSF) 50 50 50 50 CORP I 3 US 34 &IL 47 100 0 100 0 CORP I 4 IL 47&IL 71 100 0 100 0 CORP I 5 IL 47 & IL 126 100 0 100 0 CORP I 6 US 34&CANNONBALL TRAIL 50 50 50 50 CORP I 7 IL 47&SOMONAUK STREET 50 50 50 50 CORP I e IL 47&FOX STREET—RAILROAD PREEMPTION (BNSF) 50 50 50 50 CORP I 9 IL 47&COUNTRYSIDE PARKWAY 50 50 50 50 CORP I 10 IL 47&CANNONBALL TRAIL(INCLUDES NB YELLOW FLASHER) 50 50 50, 50 CORP I 11 US 34&COUNTRYSIDE PARKWAY 67 33 67 33 CORP 1 12 IL 47& KENNEDY 67 33 67 33 CORP I 13 US 34& MARKET PLACE 67 33 67 33 CORP I 14 IL 47& LANDMARK 50 50 5o 50 CORP I 15 US 34 & MCHUGH ROAD 50 50 5o 50 CORP I 16 IL 47&CARPENTER ST. 67 33 67 33 CORP ! STATE DOES NOT PARTICIPATE IN TRAFFIC SIGNAL PREEMPTION. EXHIBIT B TRAFFIC SIGNAL_ MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Wdften documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard Specifications for Road and Bridge Construction. Failure to meet the DEPARTMENTs specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the cost of removal to+be the responsibility of the LOCAL AGENCY. Any costs incurred as a result of exceeding the DEPARTMENT's specifications for installing new equipment or painting new or used equipment;for example, installing decorative style poles, posts, or mast arm assemblies, will be the sole responsibility of the LOCAL AGENCY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminaire and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the LOCAL AGENCY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and related components, is the responsibility of the local fire district or LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the local fire district or LOCAL AGENCY. 5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact.personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the. party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share in the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are'considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT informed of any changes of same. 10. L.E.D. SIGNAL HEADS Maintain all light emitting diodes (L.E.D.) signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. 2 B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification. However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification. Replace all other burned out lamps within forty-eight (48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and in alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning properly and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD REPLACEMENT Provide replacement fight emitting diodes (L.E.D.) signal heads that conform to the latest appiicabie Institute of Transportation Engineers (I.T.E.) specifications for L.E.D. signal heads, including but not limited to, color and intensity requirements. 5. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a closed loop signal system maintained by the LOCAL AGENCY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. Assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to . central office software. D. BI-ANNUAL �,� �, y cl..�h5ed r <hhval '0%spae .a"% 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 3 2, OBSERVE SIGNALS Observe the signals at the time of the bi-annual cabinet inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian detection during cabinet visit bi-annually. 4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems every six months or as needed, to achieve clean lenses, proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan, tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. E. ANNUAL 1. RELAMP Clean reflectors, lenses and lamps once every twelve (12) months or as needed. Replacement of lamps shall be performed on the same occasion as the cleaning required in-this provision. 2. CONTROLLER CHECK Remove and clean and overhaul the controller (except solid-state), relays, special auxiliary control equipment, and time clocks once a year or more often if necessary. When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a bi-annual cabinet inspection. 3. CONFLICT MONITOR TESTING Conduct a complete test of each conflict monitor and malfunction management unit. The following tests shall be performed: Indicator, System/Timing, Conflict/Voltage/Clearance, Green/Green Permissive, Complete Permissive, and Extended (Inc. Red/Green Dual Display, Watchdog Failure, etc.). It is recommended that testing be performed with the aid of an automated conflict monitor tester. 4. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a bi-annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. 5. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking said lines of sight. The maintaining agency shall remove, or order the removal of, any man-made obstructions such as signs or banners blocking said line of sight. Visibility for line of sight shall meet the standards established and contained in the Manual on Uniform Traffic Control Devices for Streets and Highways. (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 B 6. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The inspection shall focus on the structural elements of the mast arm assembly and must include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolts. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, impact damage, rust through perforation, deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially if mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant structural defects (loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), immediately notify the DEPARTMENT. 7. PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s:lgenlwpdocsltraific\h\Master Agreement Exhibit 6 03-08-01.doc 5 0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ CA#6 III El�M Finance 1836 Engineer ❑ Tracking Number u� W City Administrator ■ °°°°oysea, p Consultant ❑ PW 2011-16 tKentlall County E Public Works ■ Agenda Item Summary Memo Title: Fox Hill and Sunflower SSA mowing and Maintenance RFP Meeting and Date: City Council March 22, 2011 Synopsis: RFP bid results for upcoming mowing and maintenance season for Fox Hill and Sunflower SSA areas Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC consent agenda Item Number: PW 2011-16 Type of Vote Required: positive Council Action Requested: approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Recommending that contract be awarded to Classic Landscape LTD. See attached memo. C/)./- ,� 0 Memorandum r To: Bart Olson, Administrator EST, 1836 From: Eric Dhuse, Director of Public Works o &0 CC: Date: March 15, 2011 r-" '� Subject: Fox Hill/Sunflower RFP results LE Bart, I have attached the RFP results for the yearly mowing and maintenance for the Fox Hill and Sunflower Estates SSA areas for your review. The low bidder for the mowing was Classic Landscape LTD., of West Chicago. They were also lower priced for mulch and very comparably priced for all other maintenance items. Classic Landscape LTD was the contractor that maintained the areas last year and I was very satisfied with their work and would recommend them again this year. I will bring this information to the PW committee meeting tonight for discussion. If you have any questions,please let me know. 0 FOX HILL ESTATES&SUNFLOWER ESTATES SSA BID FORM Bid Opening FY 11-12 3/14/2011 Vendor Vendor Vendor Vendor 12:00 PM City of Yorkville Twin Oaks Landscaping Inc. BLC Yardworks Best Kutters,Inc. Grenlend Lawn Mgmt.Serv. ED Estimate 997 Harvey Rd P.O.Box 836 P.O.Box 12 Oswego,IL 60543 Yorkville,IL 60560 Somonauk,IL 60552 Bristol,IL 60512 Mowing-Fox Hill 5.29 AC $50.00 $45.00 $45.00 $42.50 $45.00 Mowing-Sunflower 5.00 AC $50.00 $45.00 $45.00 $42.50 $45.00 Yearly Mowing Costs equals mowing per time cost x 28 FHE $7,406.00 $6,665.40 $6,665.40 $6,295.10 $6,665.40 mowings per year SFE $7,000.00 $6,300.00 $6,300.00 $5,950.00 $6,300.00 TOTAL $14,406.00 $12,965.40 $12,965.40 $12,245.10 $12,965.40 ITEM Unit Rate Rate Rate Rate Mulching CY $45.00 $45.00 $45.00 $45.00 $43.00 Weeding HR $40.00 $40.00 $35.00 $30.00 $35.00 Monument Repairs HR $40.00 $40.00 $35.00 $30.00 $35.00 General Maintenance HR $40.00 $40.00 $35.00 $30.00 $35.00 Beautification HR $40.00 $40.00 $35.00 $30.00 $35.00 FOX HILL ESTATES&SUNFLOWER ESTATES SSA BID FORM Bid Opening FY 11-12 3114/2011 Vendor Vendor Vendor Vendor 12:00 PM City of Yorkville George's Landscaping,Inc. Nelson's Landscaping English Landscaping Classic Landscape LTD. ED Estimate 1410 Mills Rd P.O.Box 154 3N471 Powis Rd Joliet,IL 60433 Sandwich,IL Yorkville,IL 60560 West Chicago,IL 60185 Mowing-Fox Hill 5.29 AC Per AC $50.00 $42.50 $44.60 $38.00 $29.00 Mowing-Sunflower 5.00 AC Per AC $50.00 $42.50 $".So $38.00 $26.00 Yearly Mowing Costs equals mowing per time cost x 28 FHE $7,406.00 $6,295.10 $6,591.34 $5,628.56 $4,295.48 mowings per year SFE $7,000.00 $5,950.00 $6,230.00 $5,320.00 $3,640.00 TOTAL $14,406.00 $12,245.10 $12,821.34 $10,948.56 $7,935.48 ITEM Unit Rate Rate Rate Rate Mulching CY $45.00 $48.50 $30.00 $42.00 $45.00 Weeding HR $40.00 $26.50 $30.00 $35.00 $30.00 Monument Repairs HR $40.00 $54.00 $30.00 $35.00 $35.00 General Maintenance HR $40.00 $54.00 $30.00 $35.00 $30.00 Beautification HR $40.00 $54.00 $30.00 $35.00 $30.00 FOX HILL ESTATES&SUNFLOWER ESTATES SSA BID FORM Bid Opening FY 11-12 3/14/2011 Vendor Vendor Vendor Vendor 12:00 PM City of Yorkville 4 Seasons Landscaping ED Estimate 6139 Caton Farm Rd Yorkville,IL 60560 Mowing-Fox Hill 5.29 AC $50.00 $60.00 Mowing-Sunflower 5.00 AC $50.00 $60.00 Yearly Mowing Costs equals mowing per time cost x 28 FHE $7,406.00 $8,887.20 $0.00 $0.00 $0.00 mowings per year SFE $7,000.00 $8,400.00 $0.00 $0.00 $0.00 TOTAL $14,406.00 $17,287.20 $0.00 $0.00 $0.00 ITEM Unit Rate Rate Rate Rate Mulching CY $45.00 $55.00 Weeding HR $40.00 $35.00 Monument Repairs HR $40.00 $35.00 General Maintenance HR $40.00 $35.00 Beautification HR $40.00 $35.00 UNITED CITY OF YORKVILLE, ILLINOIS Request for Proposal Mowing and Maintenance of the Sunflower Estates and Fox Hill Subdivisions Special Service Areas February 2011 Introduction 1. The United City of Yorkville, Illinois (the "City") is issuing this Request for Proposal ("RFP") for the purpose of soliciting vendor proposals for the mowing and maintenance of certain areas in the Sunflower Estates and Fox Hill subdivisions Special Service Areas (see attached maps) to serve the current and projected needs of the City. 2. The City intends to seek the most cost-effective solution, based on the Criteria contained in this RFP, for its needs. 3. One original and one copy of the proposal will be accepted until 12:00 p.m., on Thursday, March 14, 2011. Proposals submitted must be binding for not less than ninety (90) days after the date received. The City will select the proposal, or combination of proposals, that, in its opinion, is in the best interest of the City. The City reserves the right to reject any and all proposals or portions of a proposal. The City also reserves the right to waive minor technicalities in the proposal. The City not only reserves the right at the sole discretion of the City to reject any and all proposals and to waive technicalities, but also reserves the right of evaluation and the right to determine the methodology for evaluation of the proposals to determine which is the best proposal and to accept the proposal (or proposals) deemed to be in the best interest of the City, i.e., the most qualified proposal will not necessarily be the proposal with the lowest cost. Further, the City reserves the right to accept a proposal (or proposals) for any or all items separately or together. 4. All inquiries shall only be addressed at a meeting open to all potential bidders with Eric Dhuse, Director of Public Works of the United City of Yorkville to be held Wednesday, March 9, 2011, at 9:00 AM at the United City of Yorkville City Council chambers, 800 Game Farm Road Yorkville, Illinois. 5. Proposals may also be hand-delivered to the following address by the date and time specified. It is the responsibility of the bidder to deliver the proposal in accordance with these instructions contained above and/or elsewhere in the RFP. Proposals dispatched, but not received by the City by proposal closing time, will be returned, after receipt, unopened to the bidder. All proposals should be addressed to: United City of Yorkville Re: (vendor name) Proposal for Fox Hill and Sunflower Estates subdivisions Special Service Areas Mowing and Maintenance Attention: Eric Dhuse, Director of Public Works 800 Game Farm Rd. Yorkville,Illinois 60560 6. Award of Contract. The United City of Yorkville City Council will make the .final award of the proposal or contract. 7. Contract. In addition to the completed proposal, a resulting contract may be required by the City, including but not limited to,written correspondence between the City and the vendor subsequent to the proposal submission, facsimiles and product literature. All agreements between the United City of Yorkville and the vendor will be handled through our legal counsel. In addition, any legal restrictions or provisions, enforced by the vendor or its parent company, which are not in line with the industry's standard, should be pointed out. 8. Confidentiality of Documents. Proposals shall be opened so as to avoid disclosure of contents to competing bidders and kept secret during the process of negotiation. However, all proposals that have been submitted shall be open for public inspection after contract award. Trade secrets and confidential information, as specified by the vendor, contained in the proposals shall not be open for public inspection. 9. Contact with City Employees. In order to ensure fair and objective evaluation, all questions related to this RFP should be addressed only at the meeting with Mr. Dhuse. Any other contact with a City employee is expressly prohibited without prior consent of the persons so named herein. Vendors directly contacting other City employees will risk elimination of their proposal from further consideration. Conditions 1. Contractor shall perform the maintenance and furnish all labor, equipment, services and supplies for the mowing and string trimming and other maintenance and services for the Fox Hill and Sunflower Estates subdivisions Special Service Areas (see attached maps) for the approximate period of April 1, 2011 through November 1,2011. 2. Contractor will furnish the following certificates of insurance with provision that insurance policies may not be cancelled or reduced in any way which would limit coverage without thirty (30) days prior written notice to the United City of Yorkville. A. Workmens' Compensation Insurance covering employees performing the services outlined in this contract. B. Comprehensive General Liability Insurance on an occurrence basis in an insurance company licensed to do business in this state. $1,000,000.00/$2,000,000.00 3. Work Completed under this contract shall be subject to the approval of the United City of Yorkville. For the practical implementation of the contract,the contractor agrees to meet with the City as often as necessary to discuss any and all aspects of the contract. 4. If in the opinion of the United City of Yorkville Public Works Department or the Parks and Recreation Department, the contractor has or is not satisfactorily performing the work covered by the contract, within fourteen (14) calendar days of receipt of a written demand from the United City of Yorkville, for performance by registered mail, or has not cured any defect in performance specifically itemized in such written demand,the United City of Yorkville may, at its option: a. Consider all or any part of the contract terminated and no further payment due from the City to the contractor;or, b. Hire another contractor to cure any defects in performance or to complete all work by the amount paid to the replacement contractor for the remaining term of the contract and reduce all sums due and owing to the contractor's replacement. 5. Neither the contractor nor the United City of Yorkville shall be held liable for damages caused beyond its control and without its fault or negligence including but not limited to, acts of God or the public enemy, acts of the government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, or unusually severe weather. Criteria 1. Mowing—All mowable areas will be maintained at a height of 2 ''/2" (or 3" in hot and dry conditions.) Grass shall be cut weekly or when it is 1" higher than specified height. Grass next to light poles, trees, etc., shall be mechanically trimmed to the same height as specified above at the time of each mowing. All grass clippings and debris, shall be removed from the sidewalks, trails, and streets at the time cutting takes place. 2. Mulching— Shredded hardwood mulch shall be placed around trees, flower beds, and other landscape areas to a depth of 3"two times per year or as needed. All pricing to be per cubic yard, installed. 3. Weeding — All landscaped areas will be hand weeded as requested by the City. All weeding to be performed within seven(7)days of request. All pricing to be hourly rate for labor. 4. Monument Repair— This includes but is not limited to painting, washing, mortar repair or replacement, staining and monument replacement if necessary. All pricing to be hourly rate. All specific jobs will be quoted as needed. 5. General Maintenance — This includes but is not limited to the following: erosion repair, reseeding including the use of erosion control blanket, or other essential maintenance repairs not covered under any specific line item. All pricing to be hourly rate. All specific jobs will be quoted as needed. 6. Beautification—Planting of annual or perennial flowers, various size bushes or 3" diameter trees as needed for replacement or new installation. All pricing will be labor only to install. All tree/plant pricing will be negotiated separately. 7. Billing/Invoicing—All billing and invoicing will be done on a monthly basis with detailed itemized billing for each work item performed for each SSA subdivision area. Billing will include the date the work item was performed, the cost per work item and the total cost for the month. Fox Hill and Sunflower Estates 3/14/11 12:00 ;SSA areas mowing and maintenance P I I !----- - I i Witness: ED :Bid Form FY 11-12 ----------- (Cost per Season City Estimate j Item Unit it— ;Price Quantity p��Acre Cost per Cuftqq-(est 28 cuttings) Mowing-Fox Hill 1AC = 5.291 $50.00 $264.50 $7,406.001 Mowing-Sunflower Estates �iAC i 51 $50.00 $250.00 $7,000.00: Item jUnit Rate ;Mulching CY IN PLACE $45.00� IWeeding HR $40.00 'Monument repairs HR --$40-0 0 ;General Maintenance HR $4 .OOL Beautification HR __$40.00 Vendor Bid i �Cost per Season tem Price per Acre Cost per Cutting (est 28 cuttings) I Mowing-Fox Hill.. !AC 5.29 a . ---- ...... Mowing-Sunflower Estates 1AC 5 �--,N,40421 OR jUnit Rate Bid pricing for Mulching ICY IN PLACE hl-11-OW both SSA areas Weeding IHR [Monument repairs IHR [General Maintenance I R 1 Beautification :HR Vendor Information Name Address Phone Fax Signature SUNFLOWER ESTATES SUBDIVISION HOME OWNERS ASSOCIATION PROPERTY FwnrNer C�fa1e� R CORNE Sro LSH WESTWIND DR. T. 3 i EEN BRIAR RD. left .: ... M-' ` NFLOWER r. yy v Sauria�r'cr Estalei J South Entry •• I" Sunflower WIlk CIRCLE Park f I r r Ac : . Ci ��.00 k' A Note: Existing � 0 I owl COLUMBINE `- irrigation system —T � will not be u maintained NINku4'�''�", "11.A A— 1 L DRIVE I Cc • - I i 1 _� ♦ — to f 000 / IL ROUTE 71 (STAGECOACH TRAIL) NORTH Not to scale ROUTE 34 RO 34 0 1620 ^ & CYMESnS ix Z w ` :�\\� O O 1452 14 140 1439 1440 `r �\\\\, ° 145] 1401 1402 0 ^ h >1 � ah�h 1446 �j 1445 09 °� 1409� 1408 1431 143a .�g� a� 1410 1429 14: +\\ yc•�.` b�..+ h�h�3 1310 144214 i44i h m h 141g 1412 1427 172 1305 1306 1438 141 423 g g g 1303 �p o m 0 1303 1304 • �� _\' 1301 1302 r n M 1?8 1301� 1302 ^ � � 4�e ,+ate Y � g o o fJ'''��77��77 1225 1226 OW J 1732 1228 1223 1224 �� 1734 1227 1224 1221 1222 1735 1736 1225 1219 1220 `^�^ ^ 1730 1223 1222 iti/,-,�s- AREAS TO BE MAINTAINED BY 1217 IV - 1742 1221 1220 ys% HOMEOWNERS ASSOCIATION OR S.SA. 1215 0 o N 1218 5.29 ACRES OF LANDSCAPE AREA N N o a 217 1.54 ACRES OF WALK TRAM 30 (83') �ti�3 a N 1216 6.83 ACRES TOTAL v N N 214 \��; AREAS TO BE MAINTAINED BY CITY OF YORK%ALLE NOM 22.11 ACRES TOTAL v SCALE : 1'- 400' BRA OATS 07/09%0 United City of Yorkville Public Works Department law 800 Game Farm Rd. Yorkville, IL 60560 Phone 630-553-4370 Fax—630-553-4377 ADDENDUM NO. I Date: March 2,2011 Project: Fox Hill Estates and Sunflower Estates SSA Mowing and Maintenance 2011 From: United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 To:All Prospective Bidders Note: This addendum is hereby declared a part of the CONTRACT DOCUMENTS for the project and designated above and in case of conflict, the following addendum shall govern, bidders shall state in their proposal or at time of bid opening that this addendum has been received. Request for Proposal Introduction section number 3. 3. One original and one copy of the proposal will be accepted until 12:00 p.m.,on MONDAY, March 14, 2011. Proposals submitted must be binding for not less than ninety(90)days after the date received. The City will select the proposal,or combination of proposals, that, in its opinion, is in the best interest of the City. The City reserves the right to reject any and all proposals or portions of a proposal. The City also reserves the right to waive minor technicalities in the proposal. The City not only reserves the right at the sole discretion of the City to reject any and all proposals and to waive technicalities, but also reserves the right of evaluation and the right to determine the methodology for evaluation of the Proposals to determine which is the best proposal and to accept the proposal (or proposals) deemed to be in the best interest of the City, i.e.,the most qualified proposal will not necessarily be the proposal with the lowest cost. Further,the City reserves the right to accept a proposal(or proposals)for any or all items separately or together. 0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ CA#7 III El�M Finance 1836 Engineer ❑ Tracking Number W City Administrator ■ °°°oyg �O Consultant ❑ K°da� PW 2011-17 t E Public Works ■ Agenda Item Summary Memo Title: MFT general maintenance appropriation FY 11-12 Meeting and Date: City Council March 22, 2011 Synopsis: Yearly appropriation of MFT funds for goods such as salt, signs, cold patch And hot patch Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC consent agenda Item Number: PW 2011-17 Type of Vote Required: Positive Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: cry O� Memorandum t To: Bart Olson, Administrator EST. - pass From: Eric Dhuse, Director of Public Works g CC: 1i fry 0 Date: March 7, 2011 K�r—" Subject: MFT appropriation �.E '< J Bart, I have attached the yearly appropriation of MFT funds for general maintenance for FY 11-12. This appropriation is for our basic supplies such as salt, cold patch,hot patch, and street signs. This year's amount is $234,400 which is down from $245,000 last year. The difference is in the salt pricing. I do estimate conservatively the price of salt so we do not fall short and have to re- appropriate funds that may already be spoken for. Any money that is not used during the year simply returns to the MFT fund as un-obligated. I would ask that this be placed on the March 15, 2011 Public Works committee agenda for discussion. If you have any question, please let me know. Illinois Department Resolution for Maintenance of of Transportation Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) Uited City of Yorkville Illinois, that there is hereby (City,Town or Village) QJ� (Name) appropriated the sum of of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2011 to April 30, 2012 (Date) (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa , Illinois. I, Jackie Milschewski Clerk in and for the United City of Yorkville County of Kendall (City,Town or Village) hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council at a meeting on March 22, 2011 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) Clerk (City,Town or Village) Approved Date Department of Transportation Regional Engineer Printed 2/1612011 BLR 14230(Rev. 11/06) Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number 11 -00000-00-GM Period from 05/01/2011 to 04/30/2012 Municipality United City of Yorkville Estimated Cost of Maintenance Operations Maintenance For Group 1 II or III Material E ui ment or Labor Operation Group I I I Unit I d Operation (No.—Description) (i,u,ui,iv) I Item Unit I Quantity Price Cost Cost Bituminous Patching II Bituminous Cold Patch Ton 100 110.00 $11,000.00 11 000.00 Surface Hot Mix Ton 200 70.00 $14,000.00 14,000.00 Signs, Posts & Hardware II Various Signs EA 150 45.00 $6,750.00 6,750.00 Sin Posts EA 150 36.00 $5,400.00 5,400.00 Brackets and Hardware EA 150 35.00 $5,250.00 5,250.00 Snow Removal II Bulk Rock Salt TON 1 2400 80.00 $192,000.00 192,000.00 b Total Day Labor Costs $234,400.00 Total Estimated Maintenance Operation Cost $234,400.00 Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering Cost Total Estimated Maintenance Cost $234,400.00 Submitted: Approved: Date Date By: Municipal Official Title Regional Engineer Submit Four(4)Copies to Regional Engineer Page 1 of 1 BLR 14231 (Rev.2/23/06) Printed on 2116/2011 8:07:13 AM Illinois Department of Transportation Special Provisions The following Special Provisions supplement the"Standard Specifications for Road and Bridge Construction", Adopted January 1, 2007 the latest edition of the"Manual on Uniform Traffic Control Devices for Streets and Highways", and the "Manual of Test Procedures of Materials" in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of 11-00000-00-GM , and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern. Bituminous patching - The United City of Yorkville will use a N-30 or N-50 surface course mix on all patches throughout the city. All patches will be performed in accordance with Section 406 of the Standard Specifications for Road and Bridge Construction adopted January 1, 2007. Page 1 of 1 BLR 11310(Rev.7/05) Printed on 2/16/2011 8:07:29 AM r LR 1013 1 Page 1 of I. State of Illinois DEPARTMENT OF TRANSPORTATION Bureau of Local'Roads and Streets SPECIAL PROVISION FOR ROCK SALT Effective August 1, 1969 Revised January 1, 2002 All references to Sections or Articles in this s-speciflcation shall be construed to mean a specific Seotlon or Article of the Standard Specifications for Road and Bridge Construction, adopted by the Department of Transportation. Description, This item shall consist of furnishing rock salt(sodium chloride) In bins or stockpiles at location designated In the Proposal. Materials. Material shall meet the requirements of Article 1013.02 except that the gradation shall be as follows: Passing 12.5 mm 0/2 inch)sieve 100% Passing 9.5 mm (3/8 Inch)sieve 95- 100 % Passing 4.75 mm(No.4)sieve 20- .90 % Passing 2.36 mm(No. 8)sieve 10- 60 °/G. Passing 600-pin (No. 30) sieve . 0.- 10 % The.Department reserves the right to reject any shipments.of rock salt which are delivered In a frozen'or caked condition or which contain free water. The Department reserves the right to accept delivery of Rock Salt which, according to analysis by the Department, has a sodium chloride (NaCI).content of less,than 96.0 %, but is riot less than 90.0 %. Material With, less than 90.0 % sodium chloride will be rejected. When such exceptions are allowed, payment will-be adjusted. Method of Measurement..Rock salt will be measured by the metric ton (ton). Baal's of Payment. This work will be paid for at the contract unit price per metric ton (ton)'for furnishing and transporting ROCK SALT based on the sodium chloride content.-Payment will be in accordance with the following schedule: NaCI Content 96.0%to 100.0%Net Bid price-per ton. NaCI Content 95.0%to 95.9%Bid price less $0.50 per met ic.ton (ton). NaCI Content 94.0%to 94.9%.Bid price less $2.00 per metric ton (ton). NaCI Content 90.0%to 93.9% Bid price less $4,00 per metric-ton (ton). LR 442 Page 1 of 2 STATE OF ILLINOIS DEPARTEMENT OF TRANSPORTION DIVISION OF HIGHWAYS LOCAL ROADS AND STREETS BITUMINOUS PATCHING MIXTURES FOR MAINTENANCE USE Effective: January 1, 2004 Revised: June 1, 2007 This special provision covers course graded and fine graded bituminous mixtures for use in maintaining small areas on flexible and rigid type pavement. Materials. The materials, control, quality, sampling,testing, inspection and storage of material shall conform to the specific requirements of the Standard Specifications for Road and Bridge Construction adopted by the Department of Transportation. Bituminous Patching Mixtures.The material supplier or contractor may furnish any of the following Bituminous Patching Mixtures listed in the individual Group for which the award was made. Group I —Bituminous Patching Mixtures Serial No. M-17-07: Bituminous Mixture for Maintenance Use, Emulsified Asphalt Type Serial No. M-19-07: Bituminous Mixture for Maintenance Use, Liquid Asphalt Type Serial No. M-20-07: Bituminous-Sand Mixture for Maintenance Use Serial No. M-48-02: Bituminous Premix for Maintenance Use, Inverted Emulsified Asphalt CBAE-2 Serial No. M-126-07: Bituminous Mixes for Maintenance Use, Reinforced Fiber Mixture Bituminous Patching Mixture (HMA): This mixture shall conform to the material requirements of Section 1030. The mixture shall be a High ESAL IL-12.5 N50, High ESAL IL-9.5 N50, or Low ESAL IL-9.5 N30 mix. The bituminous material shall be limited to asphalt PG 58-28 or PG 52-28. Group II—Bituminous Patching Mixture(Proprietary) Serial No. M-120-07: Bituminous Premix for Maintenance Use-Optimix, Sylcrete, UPM, QPR-2000, EZ Street, SMP- Proprietary Sources Serial No. M-133-96: Bituminous Premix for Maintenance Use, Instant Road Repair- Proprietary Placing of Bituminous Patching Mixture.All holes and depressions in the existing surface which exceed %" in depth shall be repaired by removal of all loose and defective material and replaced with the specified Bituminous Patching Mixture. The material shall be compacted to produce a tight surface conforming to the adjacent area. Method of Measurement. Bituminous patching mixture will be measured for payment in metric tons (tons). LR 442 Page 2 of 2 Basis of Payment. This work will be paid for at the contract unit price per metric ton (ton)for BITUMINOUS PATCHING MIXTURE (GROUP 1); BITUMINOUS PATCHING MIXTURE (GROUP II); When bids are taken F.O.B. trucks at the mixing plant a hauling differential of$ per ton- mile haul from mixing plant to location designated in the proposal will be used to determine the low bid. Round trip distance shall be used to calculate the hauling differential to ba usad to compare bids. Bidders are required to fill in the location of the plant from where they propose to supply the patching mixture, on the material proposal form. State of Illinois Department of Transportation Division of Highways Springfield SPECIFICATIONS FOR BITUMINOUS PREMIX FOR MAINTENANCE USE PROPRIETARY MIXES Serial Number: M 120-10 1. DESCRIPTION. The patching material shall be composed of a mineral aggregate, plant-mixed with a liquid asphalt and chemical additives from the suppliers of the proprietary mixtures. The bituminous material shall be capable of coating wet aggregates without stripping, and shall be available in various grades so that one such grade will enable a stockpile to remain pliable and workable at a temperature of-26 °C(-15 °F). The patching material shall be capable of maintaining adhesive qualities in patched areas which are damp or wet at time of application, and also after remaining in an uncovered stockpile for up to twelve(12) months. 2. MATERIALS. Control of the materials shall be in accordance with the general requirements of Section 106 of the current Standard Specifications for Road and Bridge Construction. If required, a f five kilogram (ten-pound)sample of the mineral aggregate and one-liter(one-quart) sample of the liquid asphalt shall be submitted to the Bureau of Materials and Physical Research, 126 East Ash Street, Springfield, Illinois, for performing the tests specified herein. (a) Aggregate All Coarse Aggregate used in the proprietary mixtures shall consist of crushed stone of Class B quality or better as defined in Article 1004.01(a)&(b)of the above cited Standard Specifications. (b) Bituminous Materials The bituminous material shall be a formulation of the liquid asphalt blend prepared under the supervision of the proprietary mix supplier. It shall meet the requirements of ASTM D 2026 or ASTM 2027, whichever applies, modified as follows: 1 ASTM D 92 Flash point(COC) 94(200) 94(200) 94(200) 94(200) 9200) 94(200) 121 (250) °C(°F)-minimum ASTM D 2170 Kinematic Viscosity 60°C(140°F)mm'Js(cSt) 350-3000 300-4000 300-4000 300-4000 400-2500 280-400 300-4000 300-4000 400 600 cPs ASTM D 95 Water %-maximum 0.2 0.2 0.2 0.2 0.2 — 0.2 0.2 0.1 ASTM D 402 Distillate %by Volume of Original Sample Temperature Distillate to 225°C(437°F) 0 0 0 0 0 0 0 0 0 Distillate to 260°C(500°F) 0-5 0-5 0-5 0-5 0-5 0-5 0-5 0-5 0-0 Distillate to 315°C(600°F) 0-21 0-25 0-25 0-25 0-18 8-50 0-25 0-25 0-55 Residue from distillation to 360°C(680°F) 70-94 72-95 — — 73-95 70-95 72-95 72-95 80-90 %Volume by Difference Residue Tests: ASTM D 2171 Absolute 11.5-04.0 12.5-42.5 12.5-42.5 12.542.5 12.5-42.5 12.042.5 12.5-42.5 12.5-42.5 12.542.5 P Viscosity al 60 Seconds lse (115440) (125425) (125425) (125425) (125425) (120425) (125-425) (125425 Pascal Seconds(Poises) ) (125-425) ASTM D 5 Penetration 25°C(77°F) — 200 — — — 100 g,5s–minimum — 2D0 200 300 ASTM D 5 Penetration, modified with cone,25°C(77°F) 200 160 180 180 180 — — — 150 g,5s–minimum ASTM D 113 Ductility 21°C(70°F) lcmlmin. — — 100 100 — 100 — — — cm–minimum ASTM D 113 Ductility 4°C(39°F) lcmlmin, 85 100 — — 100 1D0 100 100 100 cm–minimum ASTM D 2042 Solubility in Trichloroethylene 99.0 99.0 99.0 99.0 99.0 99.0 99.0 99.0 99.9 %-minimum 2 (c)Stripping Tests The combined UPM and liquid asphalt shall meet the following stripping tests: (1) Stripping Tests: Dry Aggregate. Two-hundred grams of the air-dried aggregate passing the 12.5 mm('/z-inch)sieve and retained on the 4.75 mm (No. 4) sieve shall be combined with 6.3 percent, by weight, UPM liquid asphalt and mixed in a hemispherical metal dish with a stiff spatula for three to five minutes or until a uniform coating is obtained. Twenty-five grams of this material shall be immediately place in an oven at 60°C t 3°C(140 OF t 5°F),for eighteen to twenty-four hours, after which it shall be thoroughly mixed and allowed to cool to room temperature. The sample shall then be immersed in water at a temperature of 49 °C t 3 °C(120 IF t 5°F), and maintained at this temperature for twenty-four hours. At the end of this period,the area of the aggregate remaining coated shall be determined visually while the sample is still immersed in water. Surface coating of at least 90 percent must be retained on the aggregate. A test similar to the above using MC-250 shall be made for comparison. (2) Stripping Test: Wet Aggregate. Two-hundred grams of the aggregate passing the 12.5 mm(Y2-inch)sieve and retained on the 4.75 mm (No. 4) sieve shall be immersed in water for twenty-four hours and the excess water drained off, leaving the aggregate surface wet. This aggregate shall be combined with 6.3 percent; by weight, UPM liquid asphalt and mixed in a hemispherical metal dish with a stiff liquid spatula for three to five minutes or until a uniform coating is obtained. Twenty-five grams of this material shall be immediately place in an oven at 60 °C t 3°C (140 OF t 5°F), for eighteen to twenty-four hours, after which it shall be thoroughly mixed and allowed to cool to room temperature. The sample shall then be immersed in water at a temperature of 49 °C t 3°C(120 OF f 5°F), and maintained at this temperature for twenty-four hours. At the end of this period,the area of the aggregate remaining coated shall be determined visually while the sample is still Immersed in water. Surface coating of at least 90 percent must be retained on the aggregate. A test similar to the above using MC-250 shall be made for comparison. In estimating the percentage of area remaining coated, any thin or translucent area shall not be considered as being coated Proprietary mixes, Sylcrete EV, Sylcrete VA, Optimix, QPR-2000, EZ Street,SMP, Sakrete All Weather, and Proline shall meet the following stripping tests. (1) Place 50 grams of cold mix into a beaker containing 400 ml of boiling distilled water. Bring back to boiling and boil for 3 minutes with constant stirring at 1 revolution per second. At the end of 3 minutes, remove the beaker from the heat source and immediately decant the water. Empty the wet mix onto a paper towel and examine. The retained coating shall not be less than 95 percent. (2) AASHTO T 182-06 Coating and Stripping of Bitumen-Aggregate Mixtures. 3. INSPECTION. The Engineer or his authorized representative shall have access at any time to all parts of the plant in order to verify weights or proportions and quality of materials used in the preparation of the mixture. The manufacturer shall afford such facilities as may be required for making inspection at the plant and for collecting and forwarding samples of the ingredient materials and bituminous mixture to the Department. 3 i 4. PLANT AND EQUIPMENT. Storage facilities and all equipment used in the preparation of the mixture shall be approved by the Department. An approved drier shall be available for surface drying the aggregate when needed. The materials for individual batches shall be measured accurately, either by volume or weight, by approved methods and equipment. A batch type mixer of approved design and capacity shall be used in mixing the ingredient materials. However, approval for the use of a continuous mixer will be given if it can be shown that satisfactory results will be obtained. 5. PREPARATION OF MIXTURE. The aggregate and Optimix, or QPR-2000, or Sylcrete, or UPM, or EZ Street, or SMP liquid asphalt shall be proportioned into the mixer and mixed for at least 30 seconds or until a uniformly coated mixture is obtained. The liquid asphalt shall be heated to a temperature of 93 °C i 28°C (200°F t 50° F), at the time of mixing, and in accordance with the instructions of proprietary mix supplier. When necessary to heat the aggregates, the aggregates should not be heated to more than 68 °C (155 °F). 6. COMPOSITION OF MIXTURE. The ingredients shall be combined to produce a mixture meeting the approval of the Department and conforming to the following composition limits, by weight, as determined by tests of the prepared mixture: 4 Gradation of Extracted Aggregate % Passing) I 12.5 mm 1/2" 100 100 100 100 100 100 100 100 100 100 100 100 9.5 mm 318" 90-100 100 90-100 90-100 90-100 100 90-100 95-100 100 90-100 90-100 100 4.75 mm No.4 20-55 85-100 20-55 20-55 15-55 70-100 20-55 80-100 85-100 20-55 20-55 70-100 2.36 mm No. 8 5-30 10-40 5-30 5-30 5-30 0-10 10-40 5-30 5-30 1 20-40 1.18 mm No. 16 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 10-30 !I f 600 prn(No.30) 0-7 0-7 0-10 0-25 300 pm No.50 0-5 0-5 0-5 0-5 0-5 0-10 0-5 0-5 0-5 0-20 75 pm(No.200) 0-2 0-2.5 0-2.5 0-2 0-4 0-4 0-3 1.5-3.5 0-4 0-4 0-2 0-5 Residual yBitumen 3-6.5 3-6.5 3-7.0 3.5-6.5 3.5-6.5 3-7 3-7 3.5-7.0 3.5-7.0 3-7.0 4.0-6.0 'Based on percent of total aggregate weight. 2JBased on percent of total mixture weight. 5 7. LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC. The laws to be observed; permits and licenses; patented devices; materials, and processes; and responsibility for damage claims, shall be in accordance with the requirements of Section 107 of the above cited Standard Specifications. Effective June 1, 2010 lit aAl fl d � rtae JDP/M120-10 6 8-12 ' (200-]001 3 1751 lH(9501 4 4 AgEr I (1001 mtn. 11001 4 1 c II001 A (1001 -"E 4 _ (1001 4 ry C 4-6(100-1501 N Ir I N°0 4-6 1100-150) Oronpe Orange COME REFLECTOR® COME RMBLE DOMEATOR YERIM PANEL DRUM POST MOUNTED (3001 A A117 mI ®I� g ll50) _ (1501 N a _ gE 2 24(600) g =E E rtln, �E �I 241 i ml I 16001 9in TYPE 1 BARRICADE TYPE B BARRICAM TYPE RI BARRICADE MAI'MN INDICATOR 11ERi m BARRr" BARRR:ADE i GENERAL NDTES Ad nights shown shell be measured above the pavement surface. • warning tignts(7 requlre ) Al dimen5l0.-t5 are in Irknes fmOCm�etersl unless pthervlse shown. DATE REVISIONS TRAFFIC COM01. ®Imneb oeoar rmenr of Trauaortellon TRAFFIC Y �1 1-1-09 Switched units to �ptppyre bnsr L ropy - Engllsh/metrlcl,01(dtted DACES light on Vertical p—L 1-1-09 Renumbered Standard (Sheet I of ]) P°A°�0t0o9 - 702001-06.Rev.note for tTANDARD 7D190I-01 croco[w n otsJSw wo prvuu srT temp,signs on Sheet 2. I I Type B monod(recticnd flashing light 1848 145OXA501 •• orange flops 6'- 12' 11.9 m-3.6 m) ROAD 'c CONSTRUCTION FEND E I NEXT X MILES CONSTRUCTION o ' G20-1(0)-6036 G20-2aW)-6024 I rood DOSt 24- 10' - - S'115 no (600 3 m)min turd Edge of-- °o= v 4'U.2 all rural '12.1 M min urban povement ^. SIGN Tnls signing is redutred for all prolecta 6.11.2 m)urban or tats E 1IF SPECIFIED) 2 mlks 13200 ml or more In lenOth. of Curb E ROAD CONSTRUCTION NEXT %MILES s(gn shag H E oa placed 500'1150 m)In odvdnce of pro- . lent Wts. Elevation aF edge Elevation of edge END CONSTRUCTION sign shoal oe erected ar of coven of El povement the end of the Job unless another lob is within 2 miles(3200 mL 5'ILS m1 m1n. embedment SIGNS ON MEW"SUPPOrtiE Oual sign OlepkYS shall be urlllzea on—III- lone highways. •• When work operations exceed POST NIODNIEO SNWS four days this dimension shall HM LM WAR DEVICE WIM umff SIWCNO De 5'(1.5 m)min. If located •• when curb ar paved shoulder ore present behind other devices, the height this dimeUn shall be 24(600) to the shoo be sufficient to be seen by fate of Curb Or 6' 3.11 m)to the OUtside motorists. edge of the paved 61hadder. 24 (6001 5 7 0251 (IT51 N 8(200)Federal series C 1 7 (LBO)Federal ertes S I 1 a 15131 i� I6 1 (4001 I (151 E AN dimen lens are In Inches(mllimetersl unless otherwise shorn. FRONT SIDE REVERSE SIDE �1 9gnola De{arfinenr of ire�eort011en Tf F C CONTROL DEVICES FUMEW TRAFM CONMIL SIGN (Sheet 2 of 3) _HGIIC�ER O0 p°ERni[�xS .RtRO.(g C 716— � - UMDARD 7019" alauaal a 51'.�..d pWNwi i rA 24 1600) z (2-4 ml —1 ----------------------------- R' pdrL 0 s t.5 ml « ---------- _ ______ � p°p p 1 Weep hobs {{{ °oec E .____________________________ 2 2 I 2 19 m) fe m) IB ml Consfructfpn 200 700 200 advance A 160 m) t <60 m) k 160 1 i warning signs E E �►A E '�E rvE PLAN f 5, ID mt 1Y,1451 z (l.5 ml r TM A TM 8 im c steppedyoresmootn ROOF ROOF OR TRAM 1RABEB Trafflc NIODUiED MOONTED MOUNTED 0 0 II S S Epoxy chnnnele J ARROW BOARD! I 31/ (eas z 11 I II 1 1 SECTION A—A TYPICAL IWAUATM 1 7EMPOBARY MATBLE XMINS i 'px 12(3001 TYPE A }. —1 I 6(150) —`� 6 1150) E E min. flosMr I max. max. Rll-2 I max. E E ) 1 0l°n ROAD CLOSED R$ Edo. of hoLdder '319 Pavement min. ROAD CLOSED TO ALL TRAFFIC Type A R❑-4 flasher Refbc'orized striping may be omitted MMAD(lOSf:D ROAD QOSFD i On the bock side of the barricades. TO TD If a Type 111 barrieade with an attached THRU TRAFFIC THRU TRAFFIC sign Donal rhlch meats NCHRP 350 is not avallabb, the 31on may be mounted an Oil NCHRP 350 temporary sign sappor directly in front of the borrica le. Pavement AN dimensions are In inches(mHDmeters) unless otherwise shown. ROAD CLOSED TO THRO TRAFFIC nPlrAl APRI Reflectorized striping shall appear on TRAFFIC CONTROL ®Hanel.Oaprrr�ya*W TraruvorroNan both aldes of the barricades. if a weo�tD Jawar.1. xoof � TYPE RI BAM MES CLDSINB A ROAD sign !II barricade with CH ot350 1. DEVICES elfin panel wnich meets NCHPP 35(1 is T.1ulcEea�-sue o not available, 'the signs my be mounted (Sheet 3 of 31 on NCHRP 350 temporary sign S Dperte chatty In front of the barricade. ST W8 71H" [4 a OES G W/AD W20-1101.48 Mdel MEAD Or i � II01a +�e, 1eAo W20-7101-48 '� ID W20-4101-48 Q W20-I1031W-4B 100 a �p __IyDe I or Type 1 Barricades —One ray/an* lane operation Goa O i Type 1 or Type II barricades b a0 i O O 1 100 130 0D 02 �noso Type 0 brrlcadea Qz aA. O - E R11-2 SAD Inc YEAR ■ale W20-1101-48 ssAD W20-3407-48 NEW For W20-4101-4e maintenance or and utNty projGo+e W20-7101-48 RDAs NoAD W20-110310)-46 ppp NEAO caniroci W20-1]03(01-49 IIGD Or NEAP ac utructlon W20-IIO)-49 projects SIGN SPACING �M�L= ostetl Speed Sign SDxing 55 500'1150 ed 50-45 350'IlCO ml ® Work ores Q Refer to SIGN SPACING TABLE C45 200'f6D ml for distances. O Can*,drum or borriccce Inot requlrod for movin0 aper.floml Q For approved alderoad closures. GENERAL NOTE! I, Q Cones at 25'18 rd centers for 250' This Standard Is used where at an time,day r r SICn on portable or permanent swport ITS ml.Additional cones may be placed night.any vehicle, eautpment.workers or their at 50'115 ml centers. When drums or Flower activltha Fla with traffic control sign Ty I r Type]I barricades re encroach on the pavement requiring the closure used.the Interval between devices of one traffic lane In on urban area Barricade or arum with flashing Bght may be doubled. AI dlmeother are h inches(mlllmeTers) ®Canes,drums er barrlcodes of OhI99G otherwise shave. Type I[1 barrlcode with flashing Bah+s 20'16 m1 centers. DATE REVISIONS ®ilea•oeo°ria.rtt pf 7ronepartgtk^ 1-1-11 Revlsed flogger sign, URBAN LANE CLOSURE, ""m"m�'°" 2L 2W,UNDMDED DK1 M or MT,IJAMIQm•° 1-1-05 Switched units to EngBeD bneirlG. STAN � � a uo pve Corrected sign Nora. MM ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ CA#8 III El�M Finance 1836 Engineer ■ Tracking Number City Administrator ❑ °°°�^oygaa, �O Consultant ❑ Ke da�o ty PW 2011-18 <�E El Agenda Item Summary Memo Title: Hampton Inn—Final Approval/Acceptance &Bond Reduction Meeting and Date: March 22, 2011 City Council Synopsis: Recommend final approval/acceptance of the land improvements for Hampton Inn, and a bond reduction in the amount of$122,015.68. Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC consent agenda Item Number: PW 2011-18 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CI P V. Memorandum EST: 1836 1 To: Bart Olson, City Administrator From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City Clerk � t o� Eric Dhuse, Director of Public Works Date: March 4, 2011 Subject: Hampton inn—310 E. Countryside Parkway Final Approval/Acceptance&Bond Reduction The punchlist for the referenced development has been completed. All land improvements for this development with the exception of watermain and some sanitary sewer are to be privately owned and maintained. The developer has signed the Bill of Sale(attached)transferring ownership of the watermain and certain sanitary sewers to the city. I recommend that the land improvements for Hampton Inn be approved and the public improvements be accepted by the city for ownership and maintenance. I also recommend that Western Surety Company Bond#70706014 be reduced in accordance with Ordinance No. 2011- 03. The bond reduction would be in the amount of$122,015.68. The remaining bond amount would be $8,156.10, and would remain in effect through the one-year warranty period. Please place this item on the March 15, 2011 City Council agenda for consideration. BILL OF SALE Seller, Yorkville Hospitality,LLC of Kendall County, Illinois, in consideration of One and No/100 Dollar($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, The United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville,Illinois 60560,the following personal property to wit described in Exhibit A attached hereto for the development known as Hampton Inn, 310 E. Countryside Parkway,and as generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property,that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITHNESS WHEREOF, Seller has signed and sealed this bill of sale at Yorkville, Illinois,this 4th day of March,2011. Yorkville Hospitality, LLC ,j o Kishor Patel, General Member STATE OF Illinois) COUNTY OF Kendall) On this 4th day of March,2011,before me a Notary Public within and for said County and State,personally appeared Kishor Patel,to me personally known,who being by me duly sworn did say that he is a General Member of Yorkville Hospitality,LLC,the corporation named in the foregoing instrument, and that the instrument was signed on behalf of the corporation by authority of its Board of Directors and Kishor Patel acknowledged the instrument to be the free act and deed of the corporatio . Notary P lic Kendall County My Commission expires dFFICU1l SEAL ANDREA M WE�IERT NOTARY PIIC-STATE OF ILLMIOIS Exhibit A Project Name: Hampton Inn Location: 310 E. Countryside Parkway Developer: Yorkville Hospitality, LLC 1510A N. Bridge Street Yorkville, Illinois 60560 Item Unit Quanti 8"DIP Watermain LF 374 Fire Hydrant EA 2 8"Valve &Valve Box EA 2 8"PVC Sanitary Sewer, SDR26 LF 56 Manhole, Type A, 4' Dia EA 1 Exhibit B IIao1I y _ ,,, �dsn,Gr rsla call 0]A«M.E a led..lA►.�rl 1Ra.11a Ir ' Y Grr INC {�• �[eaM0 r14r MrK � &«I16yrwaM�G>t.1A«b,�Aal«I«pee-4lCOatl.111E s"'"'"ERrws«.nur � w.nwsu� ac'rmrrw I.OT1 t.UAwa.awvas v w.m H'atP 1 Im10KAW NI aCAIr OOSIna . 1 IOC MO' OalagAW PIw Mar wIMDMINAOE nE}t1CnM f f i Oa«�W" M A!D O9ua«S«II OBAI 1)a4 tl4 /I Wd « R 17P4 Kv(�1 1 w�iR apm M a..IP+wr1 1J IJ a4vnw maw@aw "wuK'"' 0 —om na1 -PAN. dr-E O am T_ 9W GIRL• QSA"MAWYAGS - 40r 9P.ItSt sq R. lja AM$ _e. 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Amount complete prior Amount of Amount to remain Item Eng. Est. Prior to Reduction No.1 to Reduction No.1 Reduction No.1 after Red. No.1 Earthwork $34,930.70 $38,423.77 $34,930.70 $38,423.77 $0.00 Parking Lot $250,286.75 $51,286.68 $250,286.75 $51,286.68 $0.00 Storm Sewer $54,725.00 $11„213.79 $54,725.00 $11,213.79 $0.00 Watermain $25,944.00 $5,316.23 $25,944.00 $2,951.56 $2,364.67 Sanitary $31,456.00 $6,445.70 $31,456.00 $5,924.19 $521.51 Landscaping $50,081.22 $10,262.23 $50„081.22 $4,992.31 $5,269.92 Miscellaneous $35.250.00 $7,223.38 $;35,250.00 $7,223.38 $0.00 Totals $482,673.67 $130,171.78 $482,673.67 $122,015.68 $8,156.10 Notes: a) LOC/Bond amt.to be 20% of substantially completed items plus 110%of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10%at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record-Construction Cost Index d)Manual input required for cells highlighted in yellow. Public Infrastructure Watermain Unit Quantily Unit Price Value 8” DIP Watermain LF 374 $28.00 $10,472.00 Fire Hydrant EA 2 $3,000.00 $6,000.00 8”Valve&Valve Box EA 2 $3,000.00 $6,000.00 Sub-total $22,472.00 Sanitary Sewer 8"PVC Sanitary Sewer, SDR26 LF 56 $26.00 $1,456.00 Manhole,Ty A,4'dia. EA 1 $3,500.00 $3,500.00 Sub-total $4,956.00 ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ CA#9 III El�M Finance 1836 Engineer ■ Tracking Number City Administrator ❑ °°°�^oygaa, �O Consultant ❑ Ke da�o ty PW 2011-19 <�E El Agenda Item Summary Memo Title: 8660 Kennedy Road—Purchase of Right-of-Way Meeting and Date: March 22, 2011 City Council Synopsis: The property owners at 8660 Kennedy Road have agreed to sell a portion of their property to the city for public right-of-way purposes. Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC consent agenda Item Number: PW 2011-19 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIP O� Memorandum Esr , 1636 To: Bart Olson, City Administrator From: Joe Wywrot, City Engineer `.,n�m= CC: Kathy Orr, City Attorney �C— <4E Date: March 3, 2011 Subject: 8660 Kennedy Road—Purchase of Right-of-Way Attached find a letter from Attorney Pamela Terry representing Joseph and Ida Mae Reck who own the property at 8660 Kennedy Road. The Reek property is unincorporated and their property extends to the centerline of Kennedy Road. We would like to obtain a 40-foot wide parcel from the Reek's for future Kennedy Road improvements and also the proposed Kennedy Road trail. I had been communicating with Mr. Reck last fall, and have since learned that their entire property is for sale. Ms. Terry indicates that the Reek's will sell this ROW parcel to the city for the amount of$5000. Also related to this ROW purchase is a storm sewer that Pulte is obligated to construct to drain a stormwater basin in Autumn Creek. The best alignment for this sewer is along the south side of Kennedy Road,but Pulte had been unsuccessful in purchasing ROW or obtaining easements from the Reek's for that purpose. Consequently,the currently proposed storm sewer alignment is beneath the north half of Kennedy Road which is previously dedicated ROW. This is a more expensive alignment,however, due to the cost of trench backfill and pavement restoration and is also disruptive because Kennedy Road would need to be shut down for a couple of weeks to put in the storm sewer and patch the road. For these reasons, Pulte is willing to work with us to purchase this ROW parcel. Our informal agreement with Pulte was that if the city could obtain the Reek's consent to sell the ROW parcel, then Pulte would pay the purchase price(within reason). Pulte had said, however, that they would prefer to offer improvements to the property rather than a cash payment. We had originally offered to remove 3 large trees along the Reek's Kennedy Road frontage since Joe Reek had said he would like to have them removed, and to perhaps overlay their driveway, but Ms. Terry was interested in a cash transaction. I have forwarded Ms Terry's letter to Pulte and they have agreed to fund the ROW purchase. Please place this on the March 15, 2011 Public Works Committee agenda for consideration. r IN NIP 4 It ti 1111!1 111 - 111111 fill tis 7 le.-zI- — � „� ' , MAR-01-2011 12 :46 PM 6309330729 P. 01 Pamela R. Carp Attorneys at Law 1749 South Naperville Rd, Suite 201 Wheaton,IL 60189 Phone (630)933-0638 e-mail Atty.T @sbcglobal.net Fax (630)933-0639 March 1, 2011 Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd, Yorkville, IL 60560 Via Facsimile: 630-553-7575 Re: Reck Estate, 8660 Kennedy Rd., Yorkville Dear Mr, Wywrot: Pursuant to our telephone conversation last week I have discussed the matter of the sale of the 40 foot strip of land along the northern edge of the above captioned property with both the listing Realtor and the Reck's Guardian. As I explained to you the"in kind"trade of the property for the removal of the three large front trees or the resealing of the driveway are not useful to the estate. This estate at this time needs financial assets. To that end we wish to begin negotiations by offering the sale of the 40 foot strip of property for$5000.00. This offer is based upon a calculation of$0.36 per sq t. for 13,872 sq.ft.(.318 acres)of the above captioned property. Please review this offer with the City and advised the undersigned of their response. Also, please be advised that upon the agreement of all parties the Estate is prepared to transfer title immediately to the City. If you have any questions or wish to discuss this further please feel free to call our office. 4a ;ul.y erry cc. L. Warren D.Foote Page 1 of 1 Joe Wywrot From: Bernie Pallardy Sent: Thursday, March 03, 2011 10:27 AM To: Joe Wywrot Cc: Bart Olson; Krysti Barksdale-Noble; 'Kathleen Field Orr' Subject: RE: Reck property-Kennedy Road ROW acquisition Joe,as discussed, Pulte will pay for the ROW acquisition. Bernie From: Joe Wywrot[mailto:JWywrot @yorkville.il.us] Sent: Wednesday, March 02, 20113:23 PM To: Bernie Pallardy Cc: Bart Olson; Krysti Barksdale-Noble; 'Kathleen Field Orr' Subject: Reck property - Kennedy Road ROW acquisition Bernie, Per our discussion today, attached find a letter from Pamela Terry who is an attorney helping the Reck's liquidate their estate. Also attached is a plat of dedication that EEI had prepared for this parcel several years ago. I checked the SSA bond ordinance,which states in Section 1.b that the SSA bonds are to pay for, among other items, "...storm drainage systems and storm sewers,..."and"...costs for land and easement acquisition relating to any of the forgoing improvements...". Since this ROW acquisition will allow for the construction of a storm sewer that will serve Autumn Creek Unit 2, we agree that Autumn Creek SSA bond funds can be used for the acquisition. Please confirm that Pulte will pay for this ROW acquisition. Upon receipt of that confirmation, I will contact Ms. Terry and begin the acquisition process. Thanks, Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile ?f m y core .Ti con c_n:i_ t_- t. .:;n. ,.: 1 roc,; 'r,..,s}.nay rEV,ew u-, .. o ._by c" !rict'i prontt ._d ,o:i h' t.r c_ .rtr trap ct' rror xi:r tha nc i.',r. b7 _ r cc., ;e _r~Tr 3/3/2011 0 C/T y Reviewed By: Agenda Item Number 2 A o J Legal ❑ Q CA#10 111, T 11 "AM Finance ❑ EST. �Z 1836 Engineer ■ -�� Tracking Number City Administrator ❑ °°°�^ov$ed' O Consultant ❑ KentlallCOUnty PW 2011-20 <�E El Agenda Item Summary Memo Title: Route 126 Relocation at Route 71 —MFT Appropriation Resolution Meeting and Date: March 22, 2011 City Council Synopsis: This MFT appropriation resolution in the amount of$12,488.56 is needed to fund the city's share of this IDOT project. Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC consent agenda Item Number: PW 2011-20 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIP 0 Memorandum 7836 To: Bart rt Olson, City Administrator From: Joe Wywrot, City Engineer eW p., CC: Rob Fredrickson, Finance Director ' <LEc;�2 Lisa Pickering, Deputy City Clerk Date: March 8, 2011 Subject: Route 126 Relocation at Route 71 — MFT Appropriation Resolution In 2006 the city entered into a joint agreement with IDOT to fund a portion of their Route 126 relocation project at Route 71. We had asked IDOT to incorporate three general items into the project, those being streetlighting, emergency vehicle pre-emption, and two watermain casings for future use. The total city cost was estimated to be $37,950, and at that time we passed an MFT appropriation resolution in the amount of$19,000 to pay for the streetlighting,pre-emption equipment, and engineering related to the overall project. In 2007 IDOT invoiced us for the watermain work and a small amount of streetlighting, and we paid them from our water fund and MFT fund. The final city cost for the project is $53,953.56. The cost breakdown is as follows: Item Original Estimate Final Cost MFT funding Water Funding Streetlighting $ 6,000.00 $10,778.86 $10,778.86 Pre-emption: $ 8,000.00 $13,672.30 $13,672.30 Signage: $ 1,000.00 $ 0.00 $ 0.00 Watermain casing: $18,000.00 $22,465.00 $22,465.00 15% Engineering: $ 4,950.00 $ 7,037.40 $ 7,037.40 Sub-total: $37,950.00 $53,953.56 $31,488.56 $22,465.00 MFT-eligible work: $31,488.56 MFT appropriation to date: $19,000.00 Required MFT appropriation: $12,488.56 IDOT has now sent us an invoice for the final amount due,but we need to appropriate additional MFT funds before we can pay the invoice. Therefore, attached find a proposed MFT appropriation resolution in the amount of$12,488.56 to pay for the balance of the city's share of IDOT's Route 126 relocation project. Please place this item on the March 15, 2011 Public Works Committee agenda for consideration. (t Illinois Department Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare I Route I Frnm To Schoolhouse Road IL 126 at IL 71 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of streetlighting and emergency pre-emption equipment and shall be constructed varies wide and be designated as Section 06-00033-00-TL 2. That there is hereby appropriated the (additional ® Yes ❑ No) sum of twelve thousand, four hundred and eighty-eight and 56/100----------------------------------------------- Dollars ( $12,488.56 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Jacquelyn Milschewski Clerk in and for the United City of Yorkville City,Town or Village County of Kendall hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on March 22, 2011 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Regional Engineer (SEAL) City,Town,or Village Clerk Printed 3/8/2011 BLR 09111 (Rev. 11/06) Reviewed By: Agenda Item Number Legal ❑ Finance ❑ EST. --1 1836 Engineer ❑ 4 0 City Administrator Agenda Item Tracking Number �0 Consultant ❑ PW 2011-05 <LE F-1 City Council Agenda Item Summary Memo Title: Verizon Wireless—Water Tower Lease Agreement Meeting and Date: City Council/March 22, 2011 Synopsis: Proposed land lease agreement for a new telecommunications antenna(s) and associated equipment installed on a city-owned water tower located at 3099 Lehman Crossing. Council Action Previously Taken: Date of Action: 3-15-11 Action Taken: PW Committee recommendation for approval Item Number: PW 2011-05 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. G1r` Memorandum To: City Council EST. 1836 From: Krysti J. Barksdale-Noble, Community Development Director .4 -� CC: Bart Olson, City Administrator O� Date: March 16, 2011 eoum�s.a� o K dAC..., 'C' Subject: Verizon Wireless—Water Tower Lease Agreement <<E ��' Proposed Lease Agreement for a new telecommunications antenna installed on a city water tower at 3099 Lehman Crossing. Background & Request: Verizon Wireless is proposing to install a new telecommunications antenna structure and related equipment on a city-owned water tower located at 3099 Lehman Crossing in the Grande Reserve Subdivision. The water tower was constructed in 2004 and is approximately 171.58' feet tall. Currently, the city has an existing Supervisory Control and Data Acquisition (SCADA) system antenna on the water tower and adjacent treatment facility which transmits information to the Public Works control center. An aerial along with digital photographs of the water tower have been provided for your reference. Yorkville's City Code permits telecommunication towers and antennas to be located on city-owned, leased or otherwise controlled land, particularly Yorkville's water tower sites without special zoning approval; provided that a lease authorizing such antenna, structure or tower has been approved by the city. For that reason, the attached draft water tower lease agreement is being provided for City Council approval with conditions along with an ordinance authorizing its execution. Proposed Water Tower Lease Agreement: The attached water tower lease agreement is the culmination of negotiations between staff, the city attorney and Verizon. The Public Works Committee favorably recommended approval of the term agreements at their March 15th meeting, as rental proceeds from the lease will be allocated to the Public Works Capital Fund. As proposed, Verizon Wireless will lease a yet to-be-determined area of the property for the antenna, any needed mounting structures and other related equipment, and access easement for an initial 5-year lease term. There is also an option to roll over the lease for up to three (3) additional 5-year terms with a total leasing period of up to 20 years. Verizon is proposing an annual lease rental rate of$21,600.00 with a yearly rent increase of two percent (2%). Staff Comments & Recommendation: Although Verizon has prepared structural engineering plans to ensure the water tower can withstand the load of the proposed antenna, soil borings will need to be completed in the area where the equipment shelter is proposed which may require the shelter to be shifted or relocated on the site. The exact location of the shelter is part of the lease premise description and depicted on the construction plans incorporated into the lease as Exhibits A and B. Since the exhibits of the lease agreement are still under final review, staff is recommending approval of the ordinance subject to city attorney review and building permit approval of the exhibits. Should you have any questions, staff and a representative from Verizon will be available at Tuesday night's meeting to answer questions. Water Tower Lease Agreement 1.1 Landlord's Contact Person 1.9 Propegy Landlord is the owner of a parcel of Bart Olson Land(the"Property")located at 3099 800 Game Farm Rd. Lehman Crossing,Yorkville,IL 60560. Yorkville,IL 60560 The Property is more specifically described in Exhibit"A",annexed 1.2 Landlord hereto. United City of Yorkville 800 Game Farm Rd. 1.10 Premises Yorkville,IL 60560 Landlord hereby leases to and Tenant leases from Landlord,approximately 1.3 Name and Address for Payment of Rent 15 x 30(450 square feet)of the Property, comprising a portion of the United City of Yorkville City-owned elevated water storage Attn: Bart Olson tower(the "Water Tower") and all 800 Game Farm Rd. access and utility easements,if any(the Yorkville,IL 60560 "Premises"),as more specifically depicted on Exhibit"B",annexed 1.4 Landlord's Taxpayer ID hereto. 36-6006169 1.11 Lease 1.5 Property Identification Numbers This Water Tower Lease Agreement, 02-11-300-105 including Exhibits"A"&`B". 1.6 Commencement Date The first day of the month following the 1.12 Tenant Address Last to occur o£ (i)the execution of this agreement or(ii)the Tenant's Chicago SMSA Limited Partnership commencement of installation of the s Verizon Wireless One facility,as defined herein One Verizon Way,Mail Stop but no later than 4AW 100 December than Basking Ridge,New Jersey 07920 Attention:Network Real Estate 1.7 Term Five(5)years with three(3) additional 1.13 Tenant's Notice Address and Contact Five(5)year renewal terms; subject to Paragraph 3. Chicago SMSA Limited Partnership d/b/a Verizon Wireless 1.8 Rent During First Year 180 Washington Valley Road See Section 4.1 Bedminster,New Jersey 07921 Attention:Network Real Estate NOC#800-852-2671 1 THIS WATER TOWER LEASE AGREEMENT (the "Lease"), made this day of 2011,between The United City of Yorkville, an Illinois municipal corporation,with an address as stated in Paragraph 1.2, (hereinafter designated "Landlord") and Chicago SMSA Limited Partnership d/b/a Verizon Wireless,with its principal address as stated in Paragraph 1.12, hereinafter designated "Tenant"). The Landlord and Tenant are at times collectively referred to hereinafter as the"Parties" or individually as the"Party". 2: Premises 2.1 Premises. Landlord hereby leases to Tenant a portion of that certain parcel of property (the entirety of Landlord's property is referred to hereinafter as the "Property"), located at 3099 Lehman Crossing, Yorkville, IL 60560 and being described as a 15 X 30 parcel containing 450 square feet together with the non-exclusive right for ingress and egress, seven(7) days a week twenty-four (24) hours a day, as further described in Paragraph 11 for access and utility easements (hereinafter collectively referred to as the "Premises") being substantially as described herein in Exhibit"A" and Exhibit`B" attached hereto and made a part hereof. 3: Term and Options to Extend 3.1 Term. This Lease shall be effective as of the date of execution by both parties, provided, however, the initial term shall be for five (5) years and shall commence on the Commencement Date (as hereinafter defined) at which time rental payments will be due per Paragraph 4. The Commencement Date is defined as the later of the first (P) day of the month following: (a) the date this Lease is executed by the parties or; (b) the date Tenant commences the installation of its Facility,but no later December 1,2011. 3.2 Option to Extend. The term of this Lease shall be automatically renewable for three (3) additional terms of five (5)years ("Renewal Terms") each following the original term or any renewable term at the annual rental stated below and otherwise upon the same terms and conditions stated in this Lease. If Tenant desires not to extend any subsequent term of the Lease it shall give Landlord written notice of its intention not to extend the term at least ninety (90) days prior to the expiration of the then current term whereupon the Lease shall be deemed canceled upon the expiration of the then current term. The initial term and all extensions shall be collectively referred to herein as the "Term". 4: Rent 4.1 Annual Rent. The annual rent for this Lease shall be Twenty-One Thousand Six Hundred and no/100 Dollars ($21,600.00)made payable in monthly installments beginning on the Commencement Date as defined in Paragraph 3.1(the "Rent"). Rent shall be payable monthly in advance by the first day of the month to Landlord or to such other person, firm or place as Landlord may, from time to time, designate in writing at least forty-five (45) days in advance of any rental payment date by notice given in accordance with Paragraph 22 below. Rent shall in no event be paid later that the tenth (10th) day of that month for the Term. Rent for any fractional year at the beginning or at the end of the Term or Renewal Term shall be prorated. The parties acknowledge that the first payment of rent ("Initial Rent Payment") shall not be sent to Landlord until forty-five(45) days after the Commencement Date. 2 4.2 Late Payments. Rent payments made after the tenth (10th) day of the month of the Term year shall be considered late (hereinafter "Late Payments"). Late Payments shall be subject to a processing fee of one and one-half percent (1.5%) of the rent then-due per month or any portion thereof that Rent is received late (the "Processing Fee"), such amount shall not be considered a penalty but rather an estimation of additional processing costs incurred by Landlord. Landlord shall, on or before the fifteenth (15th) of the month after a Late payment is made, provide Tenant written notice of such late Payment and the Processing Fee amount due. Tenant shall include payment for the Processing Fee on or before the fifteenth (15th) of the subsequent month following the written notice. All Rent payments submitted by Tenant shall first be applied towards the balance of any outstanding Processing Fees and then to the balance of Rent then due and payable. 4.3 Annual Rent Increase. The annual rent shall increase two percent (2%) on each anniversary of the Commencement Date for the duration of the term and any renewal term. 4.4 Performance and Payment Bond. Tenant hereby guarantees that its improvements will be constructed without the attachment of any construction liens and in the event that any such lien is filed against the Premises on account of Tenant's acts or omissions, Tenant shall either promptly post a bond (in form and substance reasonably acceptable to Landlord) indemnifying and defending Landlord for such lien claim or cause such lien to be removed of record. As additional security for the faithful and prompt performance of its obligation under this Lease and in lieu of the obligation to post a security deposit, Tenant agrees to provide Landlord a performance and payment bond in the amount of Fifty Thousand Dollars ($50,000.00) in a form reasonably acceptable to Landlord (the "Security Deposit"). If Tenant defaults under this Lease, and the default is not cured by Tenant as provided in Paragraph 13, Landlord may use, apply or retain all or a part of this Security Deposit to compensate Landlord for any actual loss, damage or expense incurred or suffered by Landlord by reason of Tenant's incurred default. Prior to Landlord withdrawing the Security Deposit, it shall first give Tenant written notice of its intention to do so and with that notice shall provide to Tenant written documentation of the loss, damage or expense for which Landlord seeks compensation from the Security Deposit. Such notice and documentation shall be provided by landlord to Tenant after the date of the occurrence which gave rise to Landlord's claimed loss, damage or expense. Failure to provide such notice and documentations shall result in a waiver by Landlord of the right to withdraw from the Security Deposit. If the Security Deposit is reduced by Landlord in accordance with this Paragraph, Tenant shall restore the Security Deposit within forty-five (45) days after the notice and demand from Landlord. Landlord shall return the Security Deposit to Tenant or Tenant's assignee within one hundred twenty (120) days after the date of expiration or termination of this Lease. Nothing contained herein shall be construed to limit Landlord's damages to the amount of the Security Deposit. 4.5 Location for Payment. Rent shall be paid to Landlord at the Address for Payment of Rent in Paragraph 1.3 or to another person, firm or place which the Landlord may from time to time designate in writing at least forty-five (45) days in advance of a rent payment date. 4.6 Landlord's Legal Fees. Within sixty (60) days after full execution of this Lease, Tenant shall reimburse Landlord for Landlord's attorneys' fees associated with reviewing this form of Lease. Notwithstanding the foregoing said reimbursement shall not exceed Two Thousand and no/100 Dollars ($2,000.00) and shall be contingent on Landlord providing Tenant 3 with a line item invoice evidencing said fees, redacted to protect any attorney-client privileged communication. 5: Use of Property 5.1 Use. Tenant may use the Property only for Tenant's lawful telecommunications purposes as well as for related site preparation, improvements and maintenance purposes in accordance with local rules and governmental regulations, and such use shall not interfere with Landlord's use of the Property (i.e., if Tenant is making improvements to the Property, Tenant cannot place equipment or materials in such a manner as to block Landlord's access). Tenant may not perform or permit to be performed any advertising or signs (unless required by the FCC or other governmental entity from or on the Tenant's Facilities. 5.2 Construction A. Improvements. Tenant may install an antenna structure (including a mounting structure and equipment) directly affixed to the Water Tower of which the Premises comprises a portion, together with antennas, equipment (including antenna mounting structures and equipment), an equipment shelter, equipment cabinets and other enclosures, fencing, equipment, other personal property, fixtures, cables, pipes, conduits, transmission lines, and utilities; and make any other improvements, subject to the conditions and approval of the Landlord as provided in this Article, said improvements herein collectively referred to as the "Facility" and as depicted in Exhibit A and B attached hereto. Tenant shall have the right to mount up to twelve (12) antennas. Tenant may from time to time replace any of these items with new or like-kind items (similar in size and character with then-existing Tenant equipment) with the same or different specifications so long as their installation is otherwise in compliance with the Lease and applicable laws, ordinances and codes. B. Tenant shall not construct/install Tenant's Facility without receipt of a building permit issued by the Landlord. Prior to execution of this agreement and issuance of building permit, Tenant shall submit Tenant's construction and antenna drawings to Landlord as depicted in Exhibit `B" attached hereto to sign off and approve the construction and antenna installations. Landlord shall review such drawings within twenty-five (25) business days of receipt of plans. Within thirty (30) days from the date of completion of all construction activity (or as soon as possible thereafter weather conditions permitting),whether upon installation or later maintenance, repair and replacement, Tenant shall restore or cause to be restored to the reasonable satisfaction of Landlord, the Premises and other affected areas of the Property, including without limitation any and all landscaping, as nearly as may be, to the same condition or to a condition better than that which existed immediately prior to the commencement of such activities by Licensee. 6: Tenant's Installation 6.1 Improvements. Without obtaining Landlord consent, Tenant may from time to time replace Tenant's Facilities with new or like-kind items (similar in size and character with then-existing Tenant equipment) but no additional, items with the same or different specification ("Improvements") so long as their installation is otherwise in compliance with this Lease, applicable laws, ordinances and Codes. Tenant's installation of Improvements shall not interfere with Landlord's use of the Property. Tenant agrees to obtain Landlord's consent prior to making 4 any penetration of the walls of the Water Tower in connection with Tenant's installation of equipment on the Water Tower. 6.2 Workmanlike Construction. Tenant agrees that the installation and any subsequent Improvements shall be completed in a neat workmanlike condition and consistent with good engineering practices. All costs of the installation, including, but not limited to, the cost of bringing electrical service to Tenant's equipment by directional boring or by open trenching in the event any unforeseen conditions are encountered during the underground boring process, will be paid by the Tenant. Tenant agrees to work in good faith with the appropriate utility companies to install all utilities, where it is possible, underground within the easement areas designated in Exhibit B. 6.3 Title to Various Items. The Tenant shall at all times be the sole and exclusive owner of Tenant's Facilities. All of Tenant's Facilities shall remain Tenant's personal property and are not fixtures. 6.4 Utilities. Tenant shall pay for the electricity it consumes in its operations at a rate charged by the servicing utility company. Tenant shall have the right to draw electricity, by separate meter or by sub meter, and other utilities from the existing utilities on the Property or obtain separate utility service from any utility company that will provide service to the Property (including a standby power generator for Tenant's exclusive use only in the event of power loss at the Property and for periodic testing as necessary to ensure proper function of said generator). Landlord agrees to sign such documents or easements as may be reasonably required by said utility company to provide such service to the Premises, including the grant to Tenant or to the servicing utility company at no cost to the Tenant, of an easement in, over across or through the Land as required by such servicing utility company to provide utility services as provided herein. The parties agree that the easements granted to Tenant at the full execution of this Lease are as depicted as listed in the survey attached to Exhibit B. 6.5 Approvals. Tenant's work shall be completed in accordance with all applicable building codes and will conform to all applicable governing codes, ordinances, and approved plans. Tenant undertakes full and complete responsibility at all times hereafter for the expenses of, and quality of, construction and compliance with all code requirements and regulations of governmental authorities having jurisdiction over the construction, including but not limited to compliance with acts effecting construction of public buildings and service areas used by public employees, and Tenant agrees to remedy or correct any deficiencies with such compliance. The constructions shall be processed pursuant to permit and conducted by authorized and licensed personnel and shall be performed in compliance with local and State requirements for construction activities upon public property. The construction work shall proceed without interference or disruption, or minimalization of same,to the current operations of the Landlord. 6.6 Liens. Tenant shall: (A) pay before delinquency all costs and expenses of work done or caused to be done by Tenant in the Premises; (B) keep the title to the Tenant's Facilities and every part thereof free and clear of any lien or encumbrance in respect of such work; and(C) indemnify and hold harmless Landlord against any claim, loss, cost, demand (including reasonable legal fees), whether in respect of liens or otherwise, arising out of the supply of material, services, or labor for such work. Tenant shall notify Landlord of any lien, claim of lien, or other action of which Tenant has or reasonably should have knowledge and which affects the title to the Tenant's Facilities or any part thereof, and shall cause the same to be removed within thirty (30) days (or such additional time as Landlord may consent to in writing), either by paying and discharging such lien or by posting a bond or such other security as may be reasonably 5 satisfactory to the Landlord. If Tenant shall fail to remove same within with said time period; Landlord may take such action as Landlord deems necessary to remove the same and the entire cost thereof shall be immediately due and payable by Tenant to Landlord. 7: Taxes Tenant shall be solely responsible for and shall timely pay all taxes levied and assessed against its use of the Premises including real estate taxes levied and assessed against its leasehold estate. Tenant shall not be responsible for any real estate, special assessments or similar taxes relating to the Property except to the extent permitted by statute. Tenant shall have the right, at its sole option and at its sole cost and expense, to appeal, challenge or seek modification of any tax assessment or billing for which is wholly or partly responsible for payment. If Landlord receives notice of any personal property or real property tax assessment or bill against Landlord, which may affect Tenant and is directly attributable to Tenant's installation, Landlord shall provide timely notice of the assessment to Tenant sufficient time to pay said tax assessment or to allow Tenant to consent to or challenge such assessment, whether in a court, administrative proceeding, or other venue, on behalf of Landlord and/or Tenant. 8: Tenant Indemnification Tenant hereby agree to indemnify, defend and hold the Landlord harmless from and against any claim of liability or loss from personal injury or property damage in connection with the Property or resulting from or arising out of the use and occupancy of the Property by Tenant or its agents, excepting, however, such claims or damages as may be due to or caused by the negligent acts or omissions of the indemnified party or its agents. The Tenant shall have any obligation under this Paragraph 8 unless notified in writing of any such claim or loss within sixty (60)business days of receipt by the Landlord of notice of such claim or loss. 9: Insurance 9.1 Requirements. During the Term and Renewal Term of this Lease, Tenant shall carry and maintain commercial general liability insurance, naming the Landlord, its officers, agents, employees and volunteers as additional insured, insuring against liability for injury to persons or property occurring in or about the Property and Premises or arising out of the ownership, maintenance, use or occupancy thereof. Coverage under such policy shall be no less than two million ($2,000,000.00) per occurrence for personal injuries and no less than five- hundred thousand ($500,000.00) per occurrence for property damage or three million ($3,000,000.00) combined single limit coverage for bodily injury and property damage. In addition, Tenant shall carry and maintain workers' compensation insurance in the statutory amount throughout the term of this Lease. Tenant shall provide Landlord with a certificate of insurance evidencing such coverage required by this Paragraph 9.1 within fifteen (15) days of the Commencement Date. Further, each certificate of insurance shall require no less than thirty (30) days written notice to each additional insured prior to cancellation (10 days notice shall apply to non-payment). 9.2 Non-Waiver. Under no circumstances shall the Landlord be deemed to have waived any of the insurance requirements of this Agreement by: (A) allowing any work to commence before receipt of certificates of insurance or additional insured endorsements; (B) by failing to review any certificates or documents received; or (C) by failing to advise the Tenant that any certificate of insurance fails to contain all of the required insurance provisions or is otherwise deficient in any manner. The Tenant agrees that the obligation to provide the insurance 6 required by these documents is solely Tenant's responsibility and that Tenant's obligations cannot be waived by any act or omission of the Landlord. 10. Landlord's Representations In order to induce Tenant to enter into this Lease, Landlord covenants, represents and warrants, as of the date of this Lease and throughout its Term, as follows: 10.1 Authority. Landlord is the owner of Property in fee simple. Landlord has full authority to execute, deliver and perform this Lease and there is no mortgage affecting this Property. Landlord asserts that it is the owner of the Water Tower. 10.2 No Condemnation. Landlord has received no actual or constructive notice of any condemnation or eminent domain proceedings or negotiations for the purchase of the Property, or any part instead of condemnation. 10.3 No Unrecorded Liens. Landlord has not performed and has not caused to be performed any work on the Property during the six (6) months preceding the date of this Lease which could give rise to any mechanic's or material men's liens. 10.4 Rights Upon Sale: Should the Landlord, at any time during the term or any extension term of this Lease, decide to sell that portion of the Property containing the Premises to a purchaser other than Tenant, condemnation as stated in Paragraph 14 excluded, such sale shall be under and subject to this Lease and Tenant's rights hereunder, and any sale by the Landlord of the portion of the Property underlying the easement granted herein shall be under and subject to the right of the Tenant in and to such easement. 11: Easements 11.1 Access. For the Term and Renewal Terms of this Lease, Landlord grants to Tenant, and its agents, employees, contractors, guests and invitees, a non-exclusive right and easement for pedestrian and vehicular ingress and egress across that portion of the Property described in Exhibit`B". Tenant and its authorized representatives shall have the right of ingress and egress to and from the Property and Premises twenty-four(24) hours a day, seven (7) days a week, subject to the terms and conditions provided herein, on foot or motor vehicle, including trucks across a twenty (20) foot wide non-exclusive access easement extending from the nearest public right-of-way to the demised Premises and for the installation and maintenance of utility wires, poles, cables, conduits, and pipes under or along a separate eight (8) foot wide non- exclusive utility easement, to the demised Premises as shown on Exhibit B, subject to the Landlord's right to relocate the aforementioned access easement at Tenant's cost. In the event that Landlord requires relocation of said access, Landlord agrees that Tenant shall have the right of access to the Facility during the period of said relocation. Tenant agrees to work in good faith with the appropriate utility companies to install all utilities, where it is possible, underground within the easement areas designated in Exhibit B. Notwithstanding the foregoing, Tenant shall have access to the Premises at no charge between the hours of 7:00 AM and 3:30 PM Monday through Friday ("Normal Working Hours") for the purpose of installing, repairing, replacing and maintaining the Facility (as defined herein) on said Water Tower. In the event of an emergency 7 regarding the operation of Tenant's Facility at the Premises that requires Tenant access to the Water Tower outside of Normal Working Hours Tenant shall have the right of access subject to payment of a fee to Landlord. If Tenant accesses the Tower outside of Landlord's Normal Working Hours or on a holiday recognized by Landlord, Tenant shall contact Landlord for access and agrees to reimburse Landlord for its actual contractual personnel incurred directly as a result of Tenant's outside of Normal Working Hours access to the Premises. The parties acknowledge that the minimum fee for such access shall be $75.00 per hour for access outside of Normal Working Hours when such access occurs on a non-holiday. The parties acknowledge that the minimum fee for such access shall be $100.00 per hour for access outside of Normal Working Hours when such access occurs on Landlord's designated holiday. Tenant agrees that there shall be a minimum charge equal to 2 hours for any such instance where access outside of Normal Working Hours is necessary. It is agreed, however, that only authorized engineers, employees or properly authorized contractors of Tenant or persons under their direct supervision will be permitted to enter said Premises. 11.2 Modifications. If subsequent to the date of this Lease it is reasonably determined by Tenant that any access or utility easement obtained does not or no longer adequately serves the Premises and Tenant's use thereof, Landlord agrees to cooperate with Tenant to relocate such Easements where practical at Tenant's sole cost and expense. In the event the Landlord is unable to relocate any of the necessary Easements, then at Tenant's option this Lease may be terminated upon thirty (30) days' prior written notice to Landlord. Notwithstanding anything to the contrary contained herein, Tenant shall be required to restore the Location of the prior easement to its original condition, reasonable wear and tear excepted within 30 days. 12: Assignment 12.1 By Tenant. This Lease may be sold, assigned, subleased or transferred by the Tenant without any approval or consent of the Landlord to the Tenant's principal, affiliates, subsidiaries of its principal; to any entity which acquires all or substantially all of Tenant's assets in the market defined by the Federal Communications Commission in which the Property is located by reason of a merger, acquisition or other business reorganization; or to any entity which acquires or receives an interest in the majority of communication towers of the Tenant in the market defined by the Federal Communications Commission in which the Property is located. As to other parties, this Lease may not be sold, assigned, subleased or transferred without the written consent of the Landlord. 12.2 By Landlord. Landlord may assign this Lease upon written notice to Tenant, subject to the assignee assuming all of Landlord's obligations herein. 13: Defaults 13.1 By Tenant. In the event of default under this Lease by Tenant, Landlord shall be entitled to remedies as shall then be provided by law except that Landlord shall not be entitled to remove any personal property(including fixtures) on the Property; and provided that prior to, and as a condition precedent to, the exercise of any remedy, Landlord shall give to Tenant written notice of default to Tenant and the nature of the default and Tenant shall have thirty (30) days (or, if the default cannot be cured within thirty (30) days, a longer period as shall be necessary to 8 cure the default, acting with due diligence), after receipt of the notice within which to cure the default, during which period no remedy shall be pursued. If Tenant fails to cure a default within the period stated above, in addition to any other remedies available to Landlord, the Landlord may then,but not before, elect to commence eviction proceedings. 13.2 By Landlord. If Landlord defaults in any of its obligation under this Lease, in addition to any remedies available at law or equity, Tenant may perform Landlord's obligation and may offset from the rent or any other amounts next payable Tenant's costs and expenses of doing so. Notwithstanding anything else in this Lease, Tenant may defer payment of rent including the first rent payment, during any period in which Landlord is in default in any of its obligations under this Lease; has failed to provide or execute or cause to be provided or executed (A) any document reasonably necessary for Tenant's use of the Property in the manner contemplated excluding a building permit when Tenant is not in compliance with the regulations for that permit, (B) any license, or (C) any document reasonably necessary to obtain any title insurance or there necessary or desirable insurance or consent. Notwithstanding the foregoing, in the event of a default under this Lease, Tenant shall give to Landlord written notice of the default specifying the nature of the default and Landlord shall have thirty (30) days (or, if the default cannot be cured within thirty (30) days, a longer period as shall be necessary to cure the default, acting with due diligence), after the receipt of the notice within which to cure the default. If Landlord fails to cure a default, in addition to any other remedies available to Tenant, the Tenant may elect to terminate this lease. 14: Condemnation In the event of any condemnation of the Property, Tenant may terminate this Lease upon fifteen (15) days written notice to Landlord if such condemnation may reasonably be expected to disrupt Tenant's operations at the Premises for more than forty-five (45) days. Tenant may on its own behalf make a claim in any condemnation proceeding involving the Premises for losses related to the antennas, equipment, its relocation costs and its damages and losses (but not for the loss of its leasehold interest). Any such notice of termination shall cause this Lease to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Lease and the parties shall make an appropriate adjustment as of such termination date with respect to payments due to the other under this lease. 15: Casualty In the event the Property is or Tenant's Facilities are destroyed or damaged in whole or in part by casualty during the Term or Renewal Terms of this Lease then, at Tenant's option(exercised by notice to Landlord),this Lease may be terminated as of the date of the event or at any time within ninety(90) days thereafter and no further rent shall be due under the termination section or any other section of this Lease. For the purposes of this section,casualty shall be defined as such damage as may reasonably be expected to disrupt LESSEE's operations at the Premises for more than ninety(90)days. 16: Quiet Enjoyment Landlord covenants and agrees that upon payment by the Tenant of the rent under this Lease and upon the observance and performance of all the covenants, terms and conditions on Tenant's part to be observed and performed, Tenant shall peaceably and quietly hold and enjoy the property, the right, and privileges granted for the term demised without hindrance or interference by Landlord or any other person and Landlord shall perform all of its obligations under this Lease. 9 17: Termination 17.1 By Tenant. In addition to termination as a result of action or inaction pursuant to other parts of this Lease, Tenant may terminate this Lease: (A) at any time for any reason upon sixty (60) days written notice to Landlord and payment of six (6) month's rent, or (B) immediately, without payment of any rent not yet due following written notice to Landlord of either (i) Tenant's inability to secure necessary governmental approvals and/or Tenant has lost, been denied, or has had cancelled, withdrawn or terminated said approvals, or if Tenant fails to satisfy any necessary governmental authorization or radio engineering criteria to use the Property as contemplated in this Lease; or (ii) Tenant's having obtained a soil test which shows contamination to building conditions which in Tenant's judgment are unsuitable for Tenant's purposes; or (iii) Tenant is unable to occupy and utilize the Premises for the use stated in Paragraph 5.1 above due to an action of the FCC, including without limitation, a take-back of channels or change in frequencies; or(iv) Tenant determines that the Premises are not appropriate for its operations for technological reasons, including without limitation, signal interference. 17.2 By Landlord. Landlord may terminate this Lease following a determination by an applicable federal governing body (which collects data using appropriate instruments which are properly calibrated)that the power density levels emitted from Tenant's equipment located on the Property exceed guidelines established by the Federal Communications Commission ("FCC"), at points accessible to and intended for the general public and the inability of Tenant to bring its equipment into compliance with such standard within sixty (60) days after receipt of a written copy of Landlord's engineering findings; or, if Tenant abandons the leased Premises for a period of twelve(12)consecutive months. Landlord may also terminate this Agreement at any time following the second Renewal Term and provided that Landlord provides not less than three hundred sixty-five (365) days notice to Tenant, if Landlord determines, in its sole discretion and for any reason to discontinue use of and to dismantle the water tower, provided, that Lessee at its option shall be permitted to continue its occupancy and use of the premises until not less than thirty days prior to the scheduled demolition date of the water tower, unless the Lessee's continued use of the premises would create a compelling health, safety or welfare issue. In the event that notice of termination is provided pursuant to this paragraph and it is conclusively determined by the parties that Lessee's continued use of the premises would create a compelling health, safety or welfare issue,then Lessor agrees that it shall permit Lessee to install a temporary installation (cellular on wheels facility or similar temporary installation as mutually agreed by the Parties) on the Property for a period of one year following the discontinued use and dismantling of the water tower. Landlord may also terminate this Agreement if it determines at any time following the first Renewal Termafter review by an independent third-party licensed structural engineering firm, that the water tower is structurally unsound due to the age of the structure, damage or destruction of all or part of the water tower from any sourceand or water tower, or compelling health, safety or welfare reasons, provided that there are no alternative solutions, but to require the removal of the antenna facilities. In the event that Landlord elects to terminate pursuant to this paragraph, it shall allow Tenant to install a temporary installation (cellular on wheels facility or similar temporary installation as mutually agreed by the Parties) on the Property for a period of one year following receipt of notice of termination from Landlord. 10 17.3 Removal of Equipment. Upon the expiration of this Lease, or its earlier termination or cancellation for any reason, Landlord may request Tenant, at its sole expense, to remove the Property all or any part of its antennae, antenna structures, transmitting and receiving equipment, transmitting lines, shelter, sidewalks and foundations below grade level, other personal property, fixtures and other improvements. Tenant shall be required to remove its access road unless Landlord then desires that it will remain, in which case Tenant shall not be required to remove any portion of the access road. Tenant shall have up to ninety (90) days after the effective date of the expiration, termination, cancellation to complete removal of all items. If Tenant requires any additional time after the ninety (90) day period, Tenant shall pay Landlord the then current monthly rent (or in the case of annual rent one-twelfth of the annual rental) in advance for each thirty (30) day period or portion thereof Tenant requires to complete the removal. All of Tenant's Facilities for which Landlord does not request removal shall become the personal property of the Landlord and shall be conveyed at the termination of the Lease by a duly-executed bill of sale. 18: Cooperation Landlord agrees to cooperate with Tenant in any efforts by Tenant to secure any governmental permits necessary to use the Property as contemplated in this Lease, and to join in any application or other document reasonably requested by Tenant within ten (10) days of Tenant's written request. At any time after the date of this Lease or the Commencement Date, either party shall execute or cause to be executed any documents, or take or cause to be taken any actions,reasonably necessary to carry out the intent of this Lease. 19: Lease Construction This Lease shall be construed in accordance with the laws of the State of where the Property is located. In the event that any provisions of this Lease are legally unenforceable, the other provisions shall remain in effect. 20: Entire Binding Understanding; No Oral Modification All prior understandings and agreements between the parties are merged into this Lease and this Lease may not be modified orally or in any manner other than by an agreement in writing signed by both parties. Presentation of this Lease by Tenant to Landlord shall not constitute an offer unless the Lease has been signed by Tenant, and this Lease shall not be binding until executed by both Landlord and Tenant. 21: Successors; Separability Subject to the provisions regarding assignment, this Lease shall be binding upon, and inure to the benefit of, the successors-in-interest and permitted assigns or subtenant of the parties and any grantee of Landlord,but only in accordance with the terms of paragraph 12. 22: Notices All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail,return receipt requested or by commercial courier,provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as 11 follows(or any other address that the Party to be notified may have designated to the sender by like notice): Landlord: United City of Yorkville 800 Game Farm Rd. Yorkville,IL 60560 Tenant: Chicago SMSA Limited Partnership/b/a Verizon Wireless 180 Washington Valley Road Bedminster,New Jersey 07921 Attention:Network Real Estate Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 23: Performance Time is of the essence in this lease. 24: Broadcast Interference 24.1 Definition. As used in this Lease "interference" with a broadcasting activity means; (A) Interference within the meaning of the provisions of the recommended practices of the Electronics Industries Association ("EIA") and the rules and regulations of the Federal Communications Commission ("FCC") then in effect, or (B) A material impairment of the quality of either sound or picture signals on a broadcasting activity as may be defined by the FCC at any hour during the period of operation of activity, as compared with that which would be obtained if no other broadcaster were broadcasting from the Property or had any equipment on the Property. 24.2 Interference. (A) Tenant shall operate Tenant Facilities in a manner that shall not cause physical, mechanical, radio frequency or signal interference to Landlord and other tenants or licensees of the Property,provided that their installation predates the execution of this Lease. All operations by Tenant shall be in compliance with all FCC requirements. (B) Subsequent to the installation of the Tenant Facilities, Landlord shall not permit itself, its tenants or licensees to install new equipment on the Property if such equipment is likely to cause physical, mechanical, radio frequency or signal interference with Tenant's operations. Such interference shall be deemed a material breach by Landlord, for which there is no adequate remedy at law, allowing Tenant the right to specifically enforce the provisions of this paragraph in a court of competent jurisdiction. In the event interference occurs, Landlord agrees to take all reasonable steps necessary to eliminate such interference in a 12 reasonable time period. Landlord shall have the right to install equipment that is in compliance with all FCC standards and regulations. (C) Intentionally omitted. (D) Tenant's equipment must accept any interference caused by and may not cause any interference to the operation of any public safety equipment such as police, fire department and 911 dispatches. 25: Environmental Matters 25.1 Definition. For purposes of this Lease: (A) "Applicable Environmental Laws" includes the Comprehensive Environmental Response, Compensation, and Liability Act, and so called"Super- fund" or "Super-lien" law, or any other Federal, state or local statute, law, ordinance, code, rule, regulation, order or decree regulating, relating to, or imposing liability or standard of conduct concerning any hazardous, toxic or dangerous waste, substance or material, as now or at any time hereafter in effect. (B) "Hazardous Material" includes any hazardous, toxic or dangerous waste, substance or material as that term is defined in Applicable Environmental Laws. 25.2 No Hazardous Material. Neither the Landlord nor, to the best knowledge of Landlord, any other person has ever caused or permitted any Hazardous Material to be placed, held, located or disposed of on, under or at the Property or any part thereof nor any part thereof has ever been used by the Landlord, or to the best knowledge of the Landlord, by any other person either as a permanent or temporary dump site or storage site for any Hazardous material. 25.3 Tenant's Indemnity. Tenant indemnifies the Landlord and agrees to hold the Landlord harmless from and against any and all losses, liabilities, damages, injuries, costs, expenses and claims of any and every kind whatsoever paid, incurred or suffered by or asserted against Landlord, for with respect to, or as a direct or indirect result of, the presence on or under, or the escape, seepage, leakage, spillage, discharge, emission, discharging or release from the Property or into or upon any land, the atmosphere, or any watercourse, body of water or wetland, of an Hazardous Material (including,without limitation, any losses, liabilities, damages , injuries, costs, expenses or claims asserted or arising under applicable Environmental Laws) caused by or in control of Tenant or its employees or agents. Tenant will be responsible for all obligations of compliance with any and all environmental and industrial hygiene laws, including any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene conditions or concerns as may now or at any time hereafter be in effect, that will be in any way related to activity proposed to be conducted in, on, or in any way related to the Tenant improvements, unless such conditions or concerns were or are caused, in whole or in part, by the specific activities of Landlord. 25.4 Landlord's Indemnity. In all other cases, Landlord indemnifies the Tenant and agrees to hold the Tenant harmless from and against any and all losses, liabilities, damages, injuries, costs expenses and claims of any and every kind whatsoever paid, incurred or suffered by or asserted against Tenant for,with respect to, or as a direct result of,the presence on or under, 13 or the escape seepage, leakage, spillage, discharge, emission, discharging or release from the Premises or into or upon any land, the atmosphere, or any watercourse,body of water or wetland, of any Hazardous Material (including, without limitation, any losses, liabilities, damages, injuries, costs, expenses or claims asserted or arising under Applicable Environmental Laws) caused by or in control of Landlord. 25.5 Survival. The provisions of and undertakings and indemnification set out in this Section shall survive the termination of this Lease. 26: Waiver of Landlord's Lien Landlord waives any lien rights it may have concerning the Tenant Facilities which are deemed Tenant's personal property and not fixtures, and Tenant has the right to remove the same at any time without Landlord's consent. 27: Memorandum of Agreement Landlord acknowledges that a Memorandum of Agreement will be recorded by Tenant in the official's records of the County where the Property is located. Landlord agrees to execute said Memorandum of Agreement upon request by Tenant. 28: Consent In any case where approval or consent of one party hereto is required, requested or otherwise to be given under this Lease, such party shall not unreasonably delay or withhold its approval or consent. 29: Tower Compliance Landlord covenants that it will keep the Water Tower in good repair as required by all Laws (as defined in Paragraph 30 below). The Landlord shall also comply with all rules and regulations enforced by the Federal Communications Commission with regard to the lighting, marking and painting of towers. Upon written notification by the Tenant, if the Landlord fails to make such repairs within a reasonable time, the Tenant's sole remedy shall be to exercise its right to terminate the lease in accordance with the terms of paragraph 17 of this agreement. No materials may be used in the installation of the antennas or transmission lines that will cause corrosion or rust or deterioration of the Water Tower structure or its appurtenances. All antenna(s) on the Water Tower must be identified by a marking fastened securely to its bracket on the Water Tower and all transmission lines are to be tagged at the conduit opening where it enters any user's equipment space. Not later than fifteen (15) business days following the execution of this Agreement, Landlord shall supply to Tenant copies of all structural analysis reports that have done with respect to the Water Tower and throughout the Term, Landlord shall supply to Tenant copies of all structural analysis reports that are done with respect to the Water Tower promptly after the completion of the same. Upon request of the Landlord on two occasions total during the Initial Term and any of the Renewal Terms, Tenant agrees to relocate its equipment on a temporary basis to another location on 14 the Property, hereinafter referred to as the "Temporary Relocation," for the purpose of Landlord performing maintenance,repair or similar work at the Property or on the Water Tower provided: a. The Temporary Relocation is similar to Tenant's existing location in size and is fully compatible for Tenant's use, in Tenant's reasonable determination; and shall be subject to City's prior approval, which approval shall not be unreasonably withheld; b. Tenant agrees to pay all costs associated with the first relocation and pay one-half (1/2) of all costs associated with the second instance where Temporary Relocation and reinstallation of equipment on the Water Tower is necessary and required by Landlord. For all other subsequent requests for Temporary Relocation, Tenant approval to relocate shall be required and Landlord shall pay all costs incurred by Tenant for relocating Tenant's equipment to the Temporary Relocation and improving the Temporary Relocation so that it is fully compatible for the Tenant's use,in Tenant's reasonable determination; c. Landlord gives Tenant at least ninety (90) days written notice prior to requiring Tenant to relocate; d. Tenant's use at the Premises is not interrupted or diminished during the relocation and Tenant is allowed,if necessary,in Tenant's reasonable determination,to place a temporary installation on the Property during any such relocation; and e. Upon the completion of any maintenance, repair or similar work by Landlord, Tenant is permitted to return to its original location from the temporary location. 30: Applicable Laws During the Term, Landlord shall maintain the Property in compliance with all applicable laws, rules, regulations, ordinances, directives, covenants, easements, zoning and land use regulations, and restrictions of record, permits, building codes, and the requirements of any applicable fire insurance underwriter or rating bureau, now in effect or which may hereafter come into effect(including, without limitation, the Americans with Disabilities Act and laws regulating hazardous substances) (collectively "Laws"). Tenant shall, in respect to the condition of the Premises and at Tenant's sole cost and expense, comply with (a) all Laws relating solely to Tenant's specific and unique nature of use of the Premises (other than general office use); and(b) all building codes requiring modifications to the Premises due to the improvements being made by Tenant in the Premises. (Signatures on next page) 15 IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their respective signatures the day and year first written above: LANDLORD TENANT Chicago SMSA Limited Partnership d/b/aVerizon Wireless By: Cellco Partnership,its General Partner Name: Title: Date: By: Beth Ann Drohan Area Vice President Network Date: 16 Exhibit A Description of Property (see attached) 17 Exhibit B Depiction of Premises (see attached) 18 Ordinance No. 2011- AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, APPROVING A WATER TOWER LEASE AGREEMENT WITH CHICAGO SMSA LIMITED PARTNERSHIP DOING BUSINESS AS VERIZON WIRELESS (Water Tower at 3099 Lehman Crossing) WHEREAS, the United City of Yorkville (the "City")is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City has the authority to enter into leases of City property pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1); and, WHEREAS, Chicago SMSA Limited Partnership doing business as Verizon Wireless has requested to lease a portion of the property adjacent to the water tower at 3099 Lehman Crossing and to install telecommunications equipment and antenna structures on the water tower with easement rights for access to the property and tower; and, WHEREAS, the City pursuant to the above authority herby finds that entering into this lease agreement is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2 That the lease agreement between the United City of Yorkville and Chicago SMSA Limited Partnership entitled, Water Tower Lease Agreement, ("Lease Agreement") substantially in the form of the copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved subject to the approvals in Section 3 of this Ordinance. Section 3. That the Mayor and City Clerk are hereby authorized to execute and deliver said Lease Agreement upon approval by the City Administrator of those issues not finalized in their description or resolved in the Lease Agreement including but not limited to the location of the leased premises in paragraph 1.10, the legal description of the leased premises in Exhibit A, and the description of the premises including the construction and antenna drawings and easements including the approved final plans for the building permit in Exhibit B; and approval as to form by the City Attorney. Section 4. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose 1 of this Ordinance and the Lease Agreement. Section S. This Ordinance shall be in full force and effect upon passage by a three fourths vote of the corporate authorities, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR 2 G1r` Memorandum To: Public Works Committee EST. 1836 From: Krysti J. Barksdale-Noble, Community Development Director .4 -� CC: Bart Olson, City Administrator O� at Date: March 11, 2011 eoum�s.a� o K dAC..., 'C' Subject: Verizon Wireless—Water Tower Lease Agreement <<E Proposed Lease Agreement for a new telecommunications antenna installed on a city water tower at 3099 Lehman Crossing. Background & Request: As the Public Works Committee may recall from the January 18th meeting when this matter was first discussed, Verizon Wireless is requesting to enter into a land lease agreement with the City of Yorkville for the purposes of installing a new telecommunications antenna structure and related equipment on the city's water tower located at 3099 Lehman Crossing in Yorkville. The water tower, which was constructed in 2004, is approximately 171.58' feet tall and part of the the Grande Reserve Unit 8 development. Currently, the city has an existing Supervisory Control and Data Acquisition (SCADA) system antenna on the water tower and adjacent treatment facility which transmits information to the Public Works control center. All design elements of the antenna, equipment shelter and other proposed improvements will be reviewed by the various city departments and will be required to obtain a building permit. An aerial along with digital photographs of the water tower have been provided for your reference. Since Yorkville's City Code permits telecommunication towers and antennas to be located on city-owned, leased or otherwise controlled land without special zoning approval, staff is providing the proposed lease agreement language for PW Committee review and recommendation as rental proceeds from the lease will be allocated to the Public Works Capital Fund. Proposed Water Tower Lease Agreement: As proposed, Verizon Wireless will lease a yet to-be-determined area of the property for the antenna, any needed mounting structures and other related equipment, and access easement for an initial 5-year lease term with an option for up to three (3) additional 5-year terms for a total of up to 20 years. Verizon is proposing an annual lease rental rate of $21,600.00 with a yearly rent increase of two percent (2%). Attached is a redlined copy of the most recent version of the land lease agreement prepared by Verizon with minor proposed revisions from staff and the city attorney. Should the Public Works Committee find the terms of the proposed lease favorable, staff will present the agreement to the City Council at the March 22nd meeting with a request to authorize its execution. Representatives from Verizon will be in attendance at Tuesday night's Public Works Committee meeting to answer any questions. 1 a Ift � KVi LL,E coN611LTPM T6U1 WINm MAP .+ REGIONAL MAP 1pr—L VI RpMAA °� IRE ONJ 1 . APPROVAIG a ma. m a p V TII M LTAMM ' d� SE i F I B E E..s D O N U m...F.k..., y ROJECI1XFOgMP90N ii Pm® CHICAGO SMSA limited partnership CHICAGO SMSA LIMITED PARTNERSHIP ¢um w OPoIa VERRON WIRELESS IL AIM 1515 MODFIELD ROAD.SUITE 1400 SCHAUMBURG, ILLINOIS 60173 LOC tlRE�W PHONE: 047161"387 FM: RA Ir 7015 MSTQ GD LOCATION NUMBER: 250600 SITE NAME: WEST OSWEGO _ I _ 3099 LEHMAN CROSSING YORKVILLE, IL 60560 °° ATT NI T 7 _ �4a mom "Mm PARM 10 IDD MIS E i Imm 10 u=-_ ` zo, s-2 tAG63bMJ z KESf GSWEGO am wz _ p LP ----- -- = liar lid - -- �s �� / ~ s : K § MI 12" D e - ----(�O�y 5 � �: _ _ AN � D �m V 13 ,1 S mew 40W EP wire WNsm � B LL o xamw wrsroewECo - - Pbv = _o 9 YORK vILLE lid F " z a q � 5 e � 5 LOCWP6WW �T ANT-i u ell IMII 'W" 115 rm1 0 LIV 1W I 9 _ Loc.zsoeoo If € € 3 wES.oarvEao ANT-2 � i g §Ft! e �xaisoeoo wes oso ANTS • 22 � �. . �� K / � o� L�F z _ jAiT.-4� B { SE A7 N .7 . N !i- _I r g NNUI - a NEW a.. .....,�a,a..�.,".o ..,.......w,�4wLM .,..O,E �FE....� A ......�,. 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WEST OSWEliO - E� CHICAGO LM #XIE XX IWm 8Mb1 _ Boa �xxxxxx ]I� ®mr V ""� '� d c - ZONING re <...a.,..,,. 0-= 6 O AND RESTRICTIONS Dmaleflo AM. ° MEW Ps-1 ♦,��0 C/T y Reviewed By: Agenda Item Number 2 A o J Legal ❑ Q CA#12 111, T 11 "AM Finance ■ EST. �Z 1836 Engineer El-�� Tracking Number W City Administrator ❑ °°°�^o O Consultant ❑ Ke da�vsea, o ty ADM 2011-08 <�E El Agenda Item Summary Memo Title: Treasurer's Report for February 2011 Meeting and Date: City Council 3/22/11 Synopsis: Council Action Previously Taken: Date of Action: Admin 3/17/11 Action Taken: Move forward to City Council consent agenda. Item Number: ADM 2011-08 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended February 28,2011 Cash Basis Projected BGn Fund February Revenues %of YTD February Expenses %of YTD Ending Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 01-General (492,939) 990,017 10,049,231 11,433,024 88% 802,861 9,324,661 11,376,981 82% 231,631 Library Fund 82-Library 571,002 5,130 1,324,821 1,359,924 97% 82,108 1,391,423 2,158,986 64% 504,401 Special Revenue Funds 15-Motor Fuel Tax 405,618 39,288 621,454 356,000 175% 140,031 344,694 475,600 72% 682,379 79-Parks and Recreation 25,151 95,985 1,228,965 1,479,990 83% 63,316 964,779 1,461,912 66% 289,337 72-Land Cash (603,425) - 117,648 413,000 28% - 183,003 665,449 28% (668,779) 85-Fox Industrial TIF 423,351 228,360 216,727 105% 139 80,502 80,433 100% 571,209 87-Countryside TIF 2,477,758 9,463 12,354 77% 139 307,440 308,093 100% 2,179,781 88-Downtown TIF 136,294 75,362 88,550 85% 139 996 1,500 66% 210,660 11-Fox Hill SSA 2,226 19,894 19,463 102% - 3,786 3,458 109% 18,335 12-Sunflower SSA 6,188 13,871 13,112 106% 7,530 8,253 91% 12,528 Debt Service Funds 42-Debt Service 7,628 322,953 429,404 75% 429,404 429,404 100% (98,823) Capital Funds 16-Municipal Building (607,724) - 19,950 55,000 36% - - - (587,774) 22-Park and Recreation Capital 66,852 6 1,736 17,500 10% - 17,431 173,135 10% 51,157 20-Police Capital 210,284 1,380 26,336 62,000 42% 95 49,475 104,000 48% 187,145 21-Public Works Capital 157,807 3,841 28,825 35,000 82% 8,421 75,437 139,000 54% 111,195 23-City-Wide Capital (18,378) 97,202 237,689 421,500 56% - 297,104 582,500 51% (77,793) Enterprise Funds 51-Water 339,360 384,282 2,168,478 2,122,354 102% 107,422 1,845,477 2,122,677 87% 662,361 52-Sewer 2,735,211 (470,498) 1,347,512 881,800 153% 84,332 1,734,491 2,020,433 86% 2,348,232 80-Recreation Center (127,815) 58,227 506,901 609,000 83% 50,984 585,162 675,301 87% (206,076) Total Funds 5,714,449 1,204,861 18,349,449 20,025,702 1,339,986 17,642,794 22,787,1 t5 6,421,104 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department c/Ty Reviewed By: Agenda Item Number J� a O� Legal ❑ Finance ■ CA#13 EST. , � 1836 Engineer ❑ y City Administrator Tracking Number Police ❑ K°d111 Human Resources ❑ ADM 2011-09 Public Works ❑ City Council Agenda Item Summary Memo Title: Purchase Order Policy Revision Meeting and Date: City Council 3/22/11 Synopsis: Council Action Previously Taken: Date of Action: Admin 3/17/11 Action Taken: Forward to 3/22/11 CC consent agenda. Item Number: ADM 2011-09 Type of Vote Required: Majority Council Action Requested: Discussion and approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Please see attached information. Red-Lined Version 1-7-3: CONTRACTS AND PURCHASES': A. Definitions: The expression "lowest responsible bidder", as used in this section and in the city's bidding documents, shall be deemed to mean the lowest bidder whose offer best represents in quality, fitness and capacity the requirements of the proposed work or usage. (Ord. 1975-8, 6- 26-1975) B. Bids For All Contracts For Services Of Materials Over Twenty Thousand Dollars: 1. Advertising For Bids: Except as otherwise provided herein, all contracts of whatever nature for labor, services or work, and for the purchase or lease of materials or supplies involving amounts in excess of twenty thousand dollars ($20,000.00)made by or on behalf of the city shall be let to the lowest responsible bidder following notice as required in the following subsections: a. Notice shall be published in a newspaper of general circulation throughout the city at least once which publication shall be at least fifteen (15) days prior to the time designated for opening bids. The notice shall include a general description of the article or service desired, shall state the time, date and place of bid opening, and shall designate where bidding documents may be obtained. b. All purchases or contracts to be let shall be noticed by posting on the public bulletin board in the city hall. 2. Bidding Procedures: a. Bidder's Security: All bids must be sealed and, in the case of contracts for construction of municipal buildings or facilities or for labor, shall be accompanied by security, either cash, cashier's check, certified check or surety bond, in a sum equal to ten percent(10%) of the total aggregate of the bid. The successful bidder shall forfeit his bid security upon such bidder's failure or refusal to execute the contract within the time designated in the bid documents. The city council, in such event,may award the contract to the new lowest responsible bidder. b. Other Bond Requirements: A faithful performance bond, labor and material bond and other bonds may be required by the city council in amounts reasonably necessary to protect the city's interests in obtaining the services or work involved. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids. c. Bid Opening Procedures: All bids shall be submitted to the city clerk, who shall safeguard them in a sealed condition until the time noticed for public bid opening. At the time and place stated in the public notices, the city clerk or designee shall publicly open all bids. The tabulation of all bids or copies of bids received shall be available for public inspection in the clerk's office for a period of not less than thirteen (13) days after the bid opening. d. Award Of Contracts: (1) Lowest Responsible Bidder: The city council may make an award of contract to the lowest responsible bidder. If considered to be in the best interest of the city, selected portions of the lowest responsible bid may be accepted and award made accordingly. In the alternative, the city council may either reject all bids and readvertise or authorize the city itself to perform the work and directly acquire the items desired in accordance with the immediately following provision. (2) Direct Method: After bids are rejected or if no bids are received, the city council,by resolution and act of majority vote of the council, including the mayor, may authorize the work done by city personnel and equipment or may authorize the purchase of the material and equipment for services involved on the open market without complying with the requirements of this section, provided that the city council reserves competent information or data that the city itself is capable of completing the project involved in a more satisfactory or economical manner or that the materials, equipment or services may be purchased more economically on the open market. e. Tie Bids: If two (2) or more bids are received which are in all respects equal, the contract shall be awarded to the bidder maintaining a place of business in the city. However, if all or none of said bidders maintain a place of business in the city, then the contract shall be awarded by drawing lots. 3. Exemptions From Bidding Requirements: a. Notwithstanding any provisions of this section to the contrary, the competitive bidding procedures and requirements may be dispensed within any of the following instances: (1) When a commodity being purchased is standardized in a manner to be compatible with equipment or articles in existing city use and in order to obtain more function or economic use from such existing equipment or articles, together with such commodity. (2) When in public session, the city council has received competent information, data and sworn testimony supporting the facts that the product or service desired is provided only by one person or firm. (3) The city council may authorize the purchase of materials, supplies, equipment and services or may order work performed by the city upon a finding of support by competent information or data that such purchase or work is urgent and immediately necessary for the preservation of life, health and property. The term "urgent and immediately" as used herein shall be deemed to mean threatening to happen at once, such as an impending danger or calamity. (4) When an agreement involves acquisition of services, equipment or any agreement entered into with another governmental entity. (5) The city may award a renewal or extension of an existing contract or agreement with any supplier or vendor of services, equipment,materials or work performed by or on behalf of the city in the event that the city is satisfied with the past performance of the entity providing said service, equipment or work. In the event the city council wishes to make a renewal or extension of an existing agreement with the city,no competitive bidding shall be required by the city council by a vote of the majority of the aldermen then holding office. Nothing contained herein shall be interpreted to restrict the power of the city to amend the terms of any existing agreement upon renewal or extension thereof so long as the city council passes a resolution approving the terms of any amendment or modification of an existing agreement. (6) The city may award any contract or approve any purchase of materials without advertising for bids if authorized by two-thirds (2/3) of the aldermen then holding office. C. Bids For All Contracts For Services Of Materials Five Thousand Dollars To Nineteen Thousand Nine Hundred Ninety Nine Dollars: 1. Soliciting Quotes: Except as otherwise provided herein, all contracts of whatever nature for labor, services or work, and for the purchase or lease of materials or supplies involving amounts from five thousand dollars ($5,000.00) to nineteen thousand nine hundred ninety nine dollars ($19,999.00) made by or on behalf of the city shall be let to the lowest responsible bidder as required in the following subsections: a. No expenditures for labor, services or work for the purchase or lease of materials or supplies may be made unless the cost thereof was included in the budget of the city department requesting such expenditure. b. Solicitation for quotes shall be in writing to all businesses located within the city boundaries providing such labor, services or work or manufacturing, selling or distributing the materials or supplies which have registered with the city as hereinafter provided and any ethef business knewn to the eity of pr-eviettsly utilized by the eity. c. Signature of department head or their designee n,,fe ^n°& a°r r ,written bids and council approval of the expenditure shall be required. d. For the purpose of soliciting and obtaining quotes, e-mail shall constitute a writing in addition to any other handwritten or typewritten communication. D. Registration Of City Businesses: 1. All businesses located within city boundaries shall have the right,but not the obligation,to register with the city clerk on a form provided by the city clerk, itemizing all of the services or materials provided by such business and stating a contact person, e-mail address or such other method for communication or correspondence as deemed sufficient to permit such business to submit a quote to the city for the provision of services or materials. E. Expenditures Under Five Thousand Dollars: 1. Every contract or purchase involving an expenditure of less than five thousand dollars ($5 000.00 but mere tha � e ti etis a a l ($i nnn nm , ) �� __�__�__� �__��a__�uv= shall require.a receipt or invoice for such expenditure from the provider or seller�e made by pu-e -a and shall be signed by the department head or their designee. 2. All ex-penditufes under-ene thousand dellafs ($1,000.00) shall fequir-e the approval of the depaAgment head and a r-eeeipt fer-sue-h expeaditufe fiefn the provider-or-seller, (Or-d. 2008 33, 5 13 2098) Ordinance No. 2011- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGARDING PROCUREMENT OF MATERIALS AND SERVICES WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, the Mayor and City Council have determined that it is in the best interest of the City to amend Title 1, Chapter 7, Section 3 of the Code of Ordinances regarding procurement of materials and services. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 1, Chapter 7, Section 3, Subsection (C)(1)(b)of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replaced with the following: b. Solicitation for quotes shall be in writing to all businesses located within the city boundaries providing such labor, services or work or manufacturing, selling or distributing the materials or supplies which have registered with the city as hereinafter provided. Section 2. Title 1, Chapter 7, Section 3, Subsection (C)(1)(c)of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replaced with the following: c. Signature of department head or their designee, written bids and council approval of the expenditure shall be required. Section 3. Title 1, Chapter 7, Section 3, Subsection (E)(1) of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replaced with the following: 1. Every contract or purchase involving an expenditure of less than five thousand dollars ($5,000.00) shall require a receipt or invoice for such expenditure from the provider or seller and shall be signed by the department head or their designee. Section 4. Title 1, Chapter 7, Section 3, Subsection (E)(2) of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety. Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2011. MAYOR 2 Reviewed By: Agenda Item Number Legal ❑ Finance ❑ EST. --1 1836 Engineer ❑ 4 0 City Administrator Agenda Item Tracking Number �0 Consultant ❑ PC 2011-01 <LE F-1 City Council Agenda Item Summary Memo Title: Kendall County Fair Association—Mile and '/Z Review Meeting and Date• City Council/March 22, 2011 Synopsis: Mile and '/z Review of the Kendall County Fairgrounds request for rezoning from the A-1 Agricultural District(Special Use) to B-4 Commercial Recreation in the County. Council Action Previously Taken: Date of Action: March 9, 2011 Action Taken: Plan Commission Recommendation Item Number: PC 2011-01 Type of Vote Required: Majority Council Action Requested: Vote Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum and supporting documents. c'r 0 Memorandum To: City Council EST. -� 1836 From: Krysti J. Barksdale-Noble, Community Development Director O CC: Bart Olson, City Administrator oa= ® Date: March 14, 2011 Kendae counTy Subject: PC2011-01 Kendall County Fair Association,Inc. (Mile and '/z Review) <LE Background & Request The Kendall County Fairgrounds is an approximately 30-acre public open space recreational site in unincorporated Kendall County located on Illinois Rte. 71 just west of Illinois Rte. 47. The fairgrounds operations are handled by the Kendall County Fair Association, a non-profit organization, which hosts several year-round events, fairs, sales, fundraisers, meetings and private parties. The funds generated from the rentals and commercial-type activities are needed to help finance the fair and maintenance of the property. The Kendall County Fair Association, Inc. is seeking County approval for rezoning from A-1 Agricultural District Special Use to B-4 Commercial Recreation District. Since the present use and operation of the fairgrounds are not being modified or intensified, the request for rezoning is to simply reclassify the property to a more appropriate zoning district which accurately reflects its current use. As part of our statutory authority, Yorkville can review zoning petitions made in the County that are within 1.5 miles of our corporate boundaries; and if opposed to the request, the City has the right to file an objection by resolution. Plan Commission Action: The Plan Commission reviewed the request during their meeting held on March 7, 2011 and unanimously was in favor of the proposed rezoning application based upon the following: • Kendall County B-4 Commercial Recreation Zoning District "is intended to accommodate commercial activities that serve the recreational needs of County residents, or which are dependent upon locations near recreational resources, such as lakes. This district is provided to permit the development of these business activities, to protect adjacent areas against encroachment by incompatible uses, and to lessen congestion on public roads. "1 • Fairgrounds are permitted uses in the B-4 Commercial Recreation District and are subject to the bulk regulations of that district such as minimum lot size, required yard setbacks, lot coverage, maximum building height, signage and off-street parking/loading requirements. • The United City of Yorkville's 2008 Comprehensive Plan Update designates the area on the southeast corner of Highpoint and Illinois Rte. 71, where the fairgrounds are located, as "Parks/Open Space" which is intended"...[tJo preserve existing public open spaces such as recreational areas (park lands), existing privately held open space properties such as cemeteries, while identifying environmentally sensitive areas to establish appropriate locations for new designated open spaces. " Kendall County,Illinois:Zoning Ordinance http://www.co.kendall.il.us/zonin /zg oning ordinance.htm 1 • The Yorkville 2008 Comprehensive Plan Update also designates the immediate areas surrounding the fairgrounds to the southwest, northwest and northeast quadrants of Highpoint and Illinois Rte. 71 for"Neighborhood Retail" land uses. The "Neighborhood Retail" land use category of the Comprehensive Plan correlates to a `B" Business District zoning classification. • The majority of the County's B-4 permitted uses are also uses identified as permitted or special uses within the commercial/business zoning districts in the City of Yorkville. • The fairgrounds property will have to adhere to the established bulk regulations of the County's B-4 Zoning District. • The intensity of land uses is not proposed to increase as part of this application. Staff Recommendation: Since the rezoning request does not propose to increase the intensity of the fairgrounds existing rental and activities operation and is consistent with the City's Comprehensive Plan's future land use designation, staff recommends supporting the Kendall County Fair Association's request for rezoning to B-4 Commercial Recreation District within the County. 2 C,r� Memorandum 0 To: Plan Commission From: Krysti J. Barksdale-Noble, Community Development Director EST. l 1836 CC: Bart Olson, City Administrator Lisa Pickering, Deputy Clerk(for distribution) a]I oa= ® Date: February 28, 2011 °� Kendae counTy �� Subject: PC2011-01 Kendall County Fair Association, Inc. (Mile and 1/2 Review) <LE The Kendall County Fairgrounds, located on Illinois Rte. 71 just west of Illinois Rte. 47, is an approximately 30-acre public open space recreational site in unincorporated Kendall County. The fairgrounds operations are handled by the Kendall County Fair Association, a non-profit organization, which hosts several year-round events, fairs, sales, fundraisers, meetings and private parties. The funds generated from the rentals and commercial-type activities are needed to help finance the fair and maintenance of the property. The fairground property is currently zoned agricultural with a special use permit. Since the present use and operation of the fairgrounds are not being modified or intensified, the request for rezoning is to simply reclassify the property to a more appropriate zoning district which accurately reflects its current use. As part of our statutory authority, Yorkville can review this zoning petition made in the County since it is within 1.5 miles of our corporate boundaries; and if opposed to the request, the City has the right to file an objection by resolution. Application to Kendall County: The Kendall County Fair Association, Inc. is seeking County approval for rezoning from A-1 Agricultural District Special Use to B-4 Commercial Recreation District in their application. Kendall County B-4 Commercial Recreation Zoning District is defined as: "The B-4 Commercial Recreation District is intended to accommodate commercial activities that serve the recreational needs of County residents, or which are dependent upon locations near recreational resources, such as lakes. This district is provided to permit the development of these business activities, to protect adjacent areas against encroachment by incompatible uses, and to lessen congestion on public roads. "t Fairgrounds are permitted uses in the B-4 Commercial Recreation District and are subject to the bulk regulations of that district such as minimum lot size, required yard setbacks, lot coverage, maximum building height, signage and off-street parking/loading requirements. Yorkville Comprehensive Plan Future Land Use Designation: The United City of Yorkville's 2008 Comprehensive Plan Update designates the area on the southeast corner of Highpoint and Illinois Rte. 71, where the fairgrounds are located, as "Parks/Open Space". The intent of the "Parks/Open Space"land use is: Kendall County,Illinois:Zoning Ordinance hgp://www.co.kendall.il.us/zonin /zg oning ordinance.htm 1 "...ftjo preserve existing public open spaces such as recreational areas (park lands), existing privately held open space properties such as cemeteries, while identifying environmentally sensitive areas to establish appropriate locations for new designated open spaces. " Furthermore, the Yorkville 2008 Comprehensive Plan Update designates the immediate areas surrounding the fairgrounds to the southwest, northwest and northeast quadrants of Highpoint and Illinois Rte. 71 for"Neighborhood Retail" land uses. The "Neighborhood Retail" land use category of the Comprehensive Plan correlates to a"B"Business District zoning classification. Staff Comments: • The County's B-4 Zoning Classification allows the following as permitted uses: 1. Boat launching ramp 2. Daycare facilities 3. Fairgrounds 4. Golf courses (including miniature golf), golf driving range, club houses, country clubs, and membership riding clubs 5. Health clubs (public or private) and related accessory uses 6. Non-profit recreational facilities and related accessory uses 7. Parks, forest preserve, nature preserve, and other public and private open space (but excluding lighted athletic fields). 8. Temporary buildings or structures for construction offices or storage, on the same zoning lot, for a period not to exceed such construction. 9. Accessory uses (including caretaker's residence). A majority of the above-referenced permitted uses are also uses identified as permitted or special uses within the commercial/business zoning districts in the City of Yorkville. • The fairgrounds property will have to adhere to the established bulk regulations of the County's B-4 Zoning District. • The intensity of land uses is not proposed to increase as part of this application. • The City's Comprehensive Plan identifies the fairgrounds as an existing public open space which should be preserved as such. • Staff has spoken with the County's planning, building and zoning department who are also supportive of the proposed rezoning to the B-4 Zoning for the fairgrounds. Staff Comments/Recommendations: The rezoning request does not propose to increase the intensity of the fairgrounds existing rental and activities operation and is consistent with the City's Comprehensive Plan's future land use designation. Therefore, staff recommends supporting the Kendall County Fair Association's request for rezoning to B-4 Commercial Recreation District within the County. 2 7HE C0�31 = JKENDAGL DEPARTMENT OF PLANNING, BUILDING & ZONING 111 West Fox Street • Yorkville, IL • 60560 I841 630 553-4141 Fax 630 553-4179 APPLICATION PROJECT NAME FILE#:-b NAME OF APPLICANT K� C93-�X ut . z riC- CURRENT LANDOWNERINAM ) SCk w�� SITE INFORMATION ACRES SITE ADDRESS OR LOCATION ASSESSOR'S ID NUMBER(PIN) CJ —q EXISTING LAND USE CURRE19T ZONILNG LAND CLASSIFICATION ON LRMP REQUESTED ACTION(Check All That Apply): SPECIAL USE _MAP AMENDMENT(Rezone to _VARIANCE ADMINISTRATIVE VARIANCE A-1 CONDITIONAL USE (A-1 Building Permit) _SITE PLAN REVIEW TEXT AMENDMENT _RPD(Concept;_Preliminary;_Final) ^ADMINISTRATIVE APPEAL PRELIMINARY PLAT FINAL PLAT _OTHER PLAT(Vacation,Dedication,etc.) AMENDMENT TO A SPECIAL USE Maior; Minor 'PRIMARY CONTACT PRIMARY CONTACT MAILING ADDRESS PRIMARY CONTACT EMAIL M Ike -bye-h Q O -E rQK 1149 Yorks i K, IL. (AZ Y Me,,I ACA N. PRRIMARY CONTACT PHONE# PRIMARY CONTACT AX# PRIMARY CONTACT OTHER#(Cell,etc.) b3o 5�.3 �86d F��✓ 30-5 -335 � © ° 5 - (off load�30�7CarY 3 'ENGINEER CONTACT ENGINEER MAILING ADDRESS ENGINEER EMAIL ENGINEER PHONE# ENGINEER FAX# ENGINEER OTHER#(Cell,etc.) I UNDERSTAND THAT BY SIGNING THIS FORM,THAT THE PROPERTY IN QUESTION MAY BE VISITED BY COUNTY STAFF&BOARD/ COMMISSION MEMBERS THROUGHOUT THE PETITION PROCESS AND THAT THE PRIMARY CONTACT LISTED ABOVE WILL BE SUBJECT TO ALL CORRESPONDANCE ISSUED BY THE COUNTY. I CERTIFY THAT THE INFORMATION AND EXHIBITS SUBMITTED ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND THAT I AM TO FILE THIS APPLICATION AND ACT ON BEHALF OF THE ABOVE SIGNATURES. SIGNATURE OF APPLICANT DATE FEE PAID �z CHECK #: a3S 17 S 'Primary Contact will receive all correspondence from County 2Enginee6ng Contact will receive ail correspondence from the County's Engineering Consultants Last Revised:9.29.09 Date Stamp Here If G:1FormsISTNDRDAPP Checklist Is Complete + At lAJJllLL PO BOX 14.9 C►o ` ' orkville, 11,60560 �q COUNIY]FAM 630-366-1233 ven(lors@kend dicountyfair.coin go LL ASSOCIATION Where ANC. FanWy www.keiidallcoun(yNr.com ., And Friends Med The following categories contain examples of types of events that the fair association has had on the grounds or has had requests for. 1) Livestock/Companion Animal Shows and/or Workshops and or Sales -Dog Shows, Local&National -4H Dog Training Classes, 1 Weeknight for 8 Weeks -Rabbit Shows, Local&3 Surrounding States -Horse Shows/Clinics, Local&National -Hog Shows,Jackpot -Livestock Clinic, Sponsored by Newark Coop -Bull Sale,by Sunny Valley Farm 2)Private Party Buildings&Grounds Rentals proceeds benefit Non-Profit Fair Association -Wedding Receptions,Anniversaries,Birthday Parties, Family Reunions, Baptisms -Car Shows -City/County Green Committee Recycle Collection -Knights of Columbus,2 Monthly Meetings -Extension Class for Commercial Sprayer License -Blue Grass Concert in Smith Hall -Teens Concert -=Paint Ball Tournament,3 Surrounding States -Lighting Rod&Insulator Show -Boy Scout Klondike,Cub Scout Workout Weekend -Yorkville Area Chamber, Business Fair&Trade Show -Medieval ShowiDemonstration Weekend -SWCP Ag Expo for Kids, Farm Bureau -Wheatland Plowing Match, Annual Meeting& Appreciation Dinner -Special Olympics,Polar Plunge -Dinner Theatre -Summer Olympics,Parking Location 3)Commercial Auction Flea Markets I Craft Fairs I Consignment Sales -Commercial Auctions, DeBolt and others -Child Goods Consignment Sale,Spring& Fall -Flea Market, Summer Months(Monthly) -Craft Fairs -Hay Distributors, Evaluation&Consignment Sale -Femdell Historical Society Assoc., Consignment Sale 4)Kendall Co Fair Association Fundraisers Held separately from the fair. -Truck&Tractor Pull, September -Demolition Derby -Annual Consignment Auction, February ! M 1 -Ally Uc.} fYc+,vt�r�s��YaJV+•wl WuY4 �StiCt �.� W�c n� .3o-{4" 1'ti 4J Gt�� Ova 5)Other Non-Profit Fundraisers 1 -Motorcycle Rally, Benefits Children's Hospital -Private Party Charity for Hospitals -Friends of the 4H, Extension Fundraiser -Pancake Breakfast,4H June Dairy Month Benefit Horse Tack Consignment Sale,4H Club Fundraiser AENDALL PO BOX I 4.9 COUNIY FA Yorkville, IL 60560 V � • vcndorsC�kendallcounlylair.com Q11'l�Qlit� C. � Melt wry-A,.keixtallcouiitylaii•.com 6)All Non-Profit No Charge Meeting Location -Appreciation Dinners -Board/Committee Meetings -Workshops -4H International Night,4H Kick-Off Weekend - School Rocket Launch -Girl Scout Cookie Distribution -Kendall County Beef Producers,Summer Stag Steak Fry -Mothers for Youth Truck or Treat/Halloween Time,Sponsored by Cross Lutheran Church -4H Club Meetings,2 per Month 7)Circus/Carnivals Traveling Shows XENE)AL.L, G4ttAl-rYFfjk CR � YVA ,pI�LNDS � 7 � R,K, � u7 71 TO OSwE O FOOD VENDORS v�N�oR s 1�y FooncouRr FOOD TENT Fifrk SH EEC D.EIRY OFFICE CA,M�hRER ML TENT J OFFXE RES7ROQJLLS OFFICE 3 I iD ME EG/GENERAL .�M2-r�- �•_� emu, r _ E'Dfif ATIONAL _,G 7 co rs j _PET77NC.Z00 �DL(L7RY 1 `� RftBBITS "r .PONYRiE)F-S Li v� Lt1a-L-r Tow c r LIVEISTOGK. ENTRANCE .LIVESTOCX-T 4RK,INC X s'� -.�`.i?•..�R W's�P4�i'�4 �.'�. .� l,_r°��4 i •�� _.Se• yw i4 wZ v y ry o The rV—_ :.♦ w Y4 r rat a-Nti 4r air rri +t.�L r i- 1 Data r f Provided By Kendall County GIS appropriateness of Its use.The United Gity of Yorkville makes no warranties,expressed or Implied,to the use of the Data. S c/Ty Reviewed By: Agenda Item Number 2 i o J a T Legal ❑ Minutes Finance ❑ EST. 1 1836 Engineer ❑ Tracking Number y City Administrator ❑ °^,Y �O Public Works ❑ Ke^aao c"^ry ` City Clerk <LE ■ Agenda Item Summary Memo Title: Minutes of City Council—February 8, 2011 Meeting and Date: City Council— 3/22/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jacquelyn Milschewski City Clerk Name Department Agenda Item Notes: DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVH LE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,FEBRUARY 8, 2011 Mayor Burd called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present(until approximately 9:00) Ward III Munns Absent Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Deputy Chief of Police Hilt and Delany, Finance Director Fredrickson, City Engineer Wywrot, Community Development Director Barksdale-Noble and City Park Planner Schraw. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd requested that the Executive Session be moved up on the agenda to after the audit presentation. Amendment approved unanimously by a viva voce vote. Alderman Werderich noted an error on the consent agenda. Item#5 -Request to Sell 2007 Ford Crown Victoria(M21)at Auction(PS 2011-04) should be for a 2000 Ford Crown Victoria. Alderman Gilson asked that Item 1 - Ordinance Approving an Intergovernmental Agreement for Eldamain Road Reconstruction(EDC 2010-43) on the consent agenda be removed and placed on the regular agenda under the Economic Development Committee Report for further discussion. Mayor Burd asked that Item#1 -Park Naming Request-Marge Cline(CC 2010-104)be tabled. Amendments approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:30 p.m., February 15, 2011 City Hall Conference Room Economic Development Committee: 6:30 p.m., March 1,2011 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., February 17, 2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., February 24, 2011 City Hall Conference Room PRESENTATIONS Audit Presentation Mike Senko and Ryan Doerffler with Wolf and Company gave an audit presentation. Mr. Senko explained that this is the third year the Wolf& Company has done the city's audit. He complimented The Minutes of the Regular Meeting of the City Council—February 8, 2011—pale 2 City Finance Director Fredrickson for doing an outstanding job with the audit and stated that this was the smoothest audit they have experienced with the city. Because of this, the fee will be half of what has been in prior years. He explained that the audit is conducted on a test basis and not 100%. Procedures have been applied and they have come up with a clean opinion. He stated that nothing came to their attention that will materially affect the city. Alderman Gilson questioned the delay in the efficiency report which the City Council still hadn't received. Mr. Senko explained that the audit was done in the quickest fashion to date. Subsequent to the audit, discussions take place and the management letter is drafted. Before the letter is finalized, the audit is presented. The letter can then be adjusted if comments and/or concerns after the presentation warrant it. This is standard procedure. Mayor Burd noted that staff immediately forwarded the audit on to the City Council when they received it. She asked if the City Council would like the audit held until the management letter was completed. Aldermen Golinski, Werderich, Plocher, Sutcliff and Teeling stated that they would like to see the audit numbers as soon as possible. Aldermen Gilson and Spears stated they would like to see the two together. Alderman Gilson noted that last year the Council received the deficiency letter the day of their meeting. He stated he would like to see it in advance of the meeting to have time to review it. Mayor Burd stated that staff hands the letter off to the Council as soon as they can. She proposed that the information could be held two weeks after it is received until the next City Council meeting. Mr. Senko added that if something material was evident they would not present the audit in its final form. Alderman Gilson had questions on the following: • Page 30—Government-wide Financial Statements -Interfund activity has been removed. What is interfund activity? The auditors explained that it is reimbursements such as insurance and similar items that are moved from one fund to another • Page 31 —Fund Financial Statements -B. Basis of Presentation-Pension trust fund and agency funds—why are they not included in the financial statements. The auditors explained that agency funds are those that receive cash that ultimately go to another party. These funds cannot be used at the city's discretion. These funds have no affect on the budget. Director Fredrickson gave the example of developer deposits and the Yorkville Bristol Sanitary District funds that are held in escrow. Mr. Senko explained that this is normal and is directed by governing bodies to make things consistent across the board. • Page 31 —Measurement Focus and Basis of Accounting—Item C - due to the states fiscal difficulties the state's availability period for income taxes was extended—is this normal? It is normal for this period of time with Illinois municipalities. The auditors explained that this in order to make the reports from the state consistent across the board. Director Fredrickson added that this gives budgetary control and is reflected as receivables in the fiscal year. • Page 32 -Measurement Focus and Basis of Accounting—Item C - explain the differences that occur from the manner in which activities within the financial statements are prepared. Mr. Senko explained that GASB34 requires assets and debts associated with it to be reflected. • Page 32—Budgets and Budgetary Accounting-Item D—#1 —Alderman Gilson commented that some members of the City Council voted against the current budget. • Page 33 —Budgets and Budgetary Accounting-Item D—#4-thought the budget officer's ability to transfer budgeted amounts between departments within any fund was improper or unacceptable. Mr. Senko explained that transfers like this happen in most municipalities. Director Fredrickson added that the City Council has the right to move money between funds with a budget amendment. Administrator Olson, as the city's Budget Officer, can also do this as long as it is privy to the General Fund. It is not illegal from a budget standpoint. • Page 33 —Capital Assets—Item E. -why isn't land and construction in progress depreciated? The auditors explained that is not a generally accepted accounting principle to depreciate land. Depreciation begins when an asset is placed into service but this does not apply to land. Treasurer Powell asked if this was consistent with other municipalities and was told it was. • Page 34—Summary of Significant Accounting Policies—Item H—Management uses estimates in preparing financial estimates. For example? Director Fredrickson explained that sales tax estimates, for example, are used as part of the accrual process. The auditors added that estimate of state income tax payments is also an example. They can be estimates from this year or the prior year. • Page 34—Summary of Significant Accounting Policies—Item K—Interfund Receivables and Pa, a�—Is this standard procedure? The auditors stated it was and directed the City Council to page 11 for the internal balance number. • Page 35 - Summary of Significant Accounting Policies—Item N—Fund Equity/Net Assets—To what does this apply? Director Fredrickson explained that it applied to funds for capital improvement, debt service,prepaid assets, etc. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 3 • Page 36 - Summary of Significant Accounting Policies—Item Q—Bad Debt Policy-When the policy is not followed, did auditors take the writing off of bad debt as a deficiency? The auditors stated that following the policy is a positive; collectables are analyzed to determine what things are just not collectable. Director Fredrickson explained that the policy was followed; staff tries to collect owed funds for one year however if something proves uncollectable, it is written off. If it is collected, it is reflected as income. Director Fredrickson added that now there is a procedure in place so developers have to put money up front • Page 38—Deposits and Investments—Item C—Police Pension Investments—Asked if Yorkville was making safety the foremost objective when investing for the pension. The auditors stated it was. • Page 47—Long Term Debt—Adjustable Rate Note—could this be explained in more detail? Director Fredrickson explained that this note was for the Public Works facility. Administrator Olson added that this is a self-financing mechanism. The owner of the property financed the sale of the property with an adjustable rate loan. Alderman Gilson asked if the city was still making payments and Administrator Olson clarified they were. • Page 48—General Obligation and Alternate Revenue Source Bonds—Series of 2004B (Alternate Revenue Source)—Were these bonds for the waterworks and sewerage system abated? Director Fredrickson stated that these were not abated and will be paid for with property tax. Mayor Burd asked Alderman Gilson, for the sake of saving time, to stick to audit questions and direct other questions to staff. Alderman Gilson asked if the notes in the report were from the auditors or staff. Mr. Senko clarified that the report is developed by the city staff and then the auditors make sure it is compliance. • Page 57—Commitments and Contingencies—Purpose of significant transfers—What is the auditor's opinion of enterprise funds in terms of them being self-sustaining. Mr. Senko explained that enterprise funds should be self-sustaining. Another thing to look at is if it is permanent in nature. If something is not self-sustaining one year it does not mean it is not self-sustaining overall. Water and sewer funds are self-sustaining funds. • Page 59—Defined Pension Benefit Plan—Item A—Annual Pension Cost—_What is the explanation for the statement that the city's unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis? Mr. Senko stated he couldn't explain this because it is an actuarial calculation from IMRF. How are pension payments funded? Mayor Burd noted that a presentation was given to the City Council about the pension fund. She stated that the fund is new and there are not many retirements coming up. Also the pension board is happy with the amount of funding. Mr. Senko added that comparably speaking the city is in better shape than other communities. Treasurer Powell noted that the law just changed to have the pension fund 90%funded by the year 2040 rather than 100%funded by 2033. Alderman Gilson had the following questions about Administrator Olson's February 4,2011 memo: • Is it still the opinion not to prepare a revised budget mid-year? Director Fredrickson explained that in the past the City Council amended the budget however most municipalities do not do this. Once the budget is passed, it should not be amended. • The memo addresses the negative fund balance and states that staff received the preliminary fund balance number in late November as the audit figures were being finalized. He question why this was and noted that when he came into office, he spoke with former Finance Director Mika who knew the city was going to have a problem paying the debt service. Administrator Olson felt that Alderman Gilson might be confusing things; staff knew that the General Fund balance would be at zero however it came in lower. As to the debt service issues, staff has known about them for years. Some of them were addressed through refinancing however it has become evident that the city cannot make the payment on the water and sewer debt. The November figure referred to in the memo is the general fund. • Which line items could still be tightened up? Mayor Burd noted that Administrator Olson would be giving a PowerPoint presentation on the audit which will address this. Alderman Golinski stated that his greatest concern besides the deficit in the general fund is the cash borrowing indicated on page 58 of the audit report. The general fund has borrowed over $1 million for the sewer fund. He noted that the city cannot abate the sewer bonds and he asked where the money was going. Director Fredrickson stated that negative cash balances cannot be shown on a financial report so funds are being borrowed from the sewer fund to shore up the general fund. The funds are still available for the sewer fund. Alderman Golinski asked if there was a plan to pay back the sewer fund. Director Fredrickson stated that this can be done with a fund adjustment. Alderman Golinski stated that funds were also transferred for the Rec Center. Director Fredrickson stated that this needs to be addressed in The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 4 the budget process and a plan to build up the general fund needs to be developed. Alderman Golinski asked how many years it will take to build this back up. Director Fredrickson stated he was not sure; this was a budget discussion. Alderman Golinski stated that one of the excuses for the deficit noted in Administrator Olson was that a transfer from the police capital fund was disallowed. He asked why this was disallowed. Director Fredrickson explained it was not an interfund transfer or revenue but rather an interfund loan which is a liability which creates a shortfall. There were no further questions or comments. Mayor Burd noted that the auditors were willing to come back to the next City Council meeting if there are questions about the management letter. Administrator Olson and Director Fredrickson gave a PowerPoint presentation(see attached). Alderman Gilson asked where the bad debt figure of$1.7 million came from. Director Fredrickson explained that the$1.7 million figure represents the change in fund balance from last year to this year and is cumulative. Also included is bad debt from fiscal year 07/08. Administrator Olson addressed Alderman Gilson's earlier question on where the budget could be tightened up. He went over the spreadsheet addressing this and noted some areas such as utility tax from Nicor which was over estimated. Mayor Burd asked how the staff could predict drastic changes due to the economy. Administrator Olson stated very carefully and sometimes incorrectly. He stated that staff looks at year to year multi-totals, recent trends, disbursements, etc. Alderman Spears suggested that as the City Council members are surveyed for the budget meeting, staff makes sure they know the meeting may take all day so that people do not leave early. Alderman Golinski commented that it would probably be labor intensive to come up with a list of all the bad debt however he wondered if staff could come up with a"top ten" list. Administrator Olson indicated that this could be done however it could take up to 60 days to develop. Alderman Golinski stated he did not want reasons just the amounts. Alderman Golinski asked about the$76,000.00 accelerated from last year. Director Fredrickson explained that he has a list of outstanding invoices that varied from the general ledger however he did not know what comprised the amount. He stated that there is currently about $35,000.00, excluding the landfill, in accounts receivable that may or may not need to be written off. Administrator Olson noted that the amount remaining due to the landfill in about $224,000.00 related to the original application and the appeal. Mayor Burd stated that the whole issue with the fund balance has been a painful four year journey. She stated that after she took office she found out that a portion of the fund balance was bad debt. Litigation costs ate into the"rainy day"fund. Alderman Teeling asked if sales tax receivables could be explained. Director Fredrickson explained that the city's fiscal year ends on April 301h however there is a three month lag in the city receiving sales tax revenues. Alderman Teeling asked how the lag and sales tax rebates affect the deficit. Director Fredrickson stated that balances are adjusted due to the rebates. He noted that rebates were booked in the wrong year so the beginning fund balance had to be adjusted. Administrator Olson noted that more sales tax was generated so there were more rebates. Alderman Sutcliff noted that the sales tax rebates were arranged because developers' front funded money for improvements such as streets. This money is being paid back through the rebates. Administrator Olson added that it was a way for growth to pay for itself which has not failed. There were no further comments or questions on the PowerPoint presentation. EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of discussing litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. So moved by Alderman Werderich; seconded by Alderman Golinski. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 5 Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Teeling-aye, Gilson-aye, Sutcliff-aye The City Council entered Executive Session at 8:35 p.m. The City Council returned to regular session at 8:52 p.m. PUBLIC HEARINGS None. CITIZEN COMMENTS Charlie Walker wondered if the auditors made a comment as to how financially sound the city was. Director Fredrickson stated that the auditors feel that the city is financially stable to continue operations however this was not the focus of the audit. Director Fredrickson explained that the auditors evaluate if the accounting numbers are truthful. It is not their job to evaluate the financially soundness of the city. Mr. Walker stated that the audit makes a distinction between governmental and business accounting. He asked if the city owed$51 million in debt. Director Fredrickson stated that this was correct. Mr. Walker stated that this comes to $3,000.00/person or about $9,000.00- $10,000.00/family living in Yorkville. He felt this was an excessive amount of debt. He noted that real estate taxes will be increased about 70%. On top of this, the City Council is asking to increase the sales tax in order to take the burden off real estate taxes. He questioned if it really would and commented that the sales tax also passed the debt burden on to neighbors shopping in Yorkville. He did not feel a fair approach was being taken to correct the situation. If the city were a business, it would not be here; it wouldn't exist. He felt the city was being irresponsible and was passing it on to residents. He felt the City Council will be talking about the same issues next year. He stated that he sent the City Council members a letter asking how they were going to address the financial problem. Not even half of the members replied to him. He felt that the City Council, as a group, had not taken action to improve things. Mr. Walker also commented on the proposed ordinance limiting the amount of time for public comment. He reminded the City Council of the Bill of Rights which guarantees free speech. He felt any attempt to limit public comment violated a person's constitutional rights. Mayor Burd explained that the ordinance was not on the agenda tonight because it had been set back to committee. She noted that until the new law had been passed the state did not mandate public comments at committee meetings. She felt that the city was very lenient with allowing public comment compared to other communities. Back to the city's finances, Mr. Walker felt that#1 -the budget had not been cut enough and that the City Council shouldn't spend money on future endeavors until all debt is paid. He suggested the city review staffing and cut 3% in all area. #2-Install best management practices and stop the nonsense and#3 - enact an ordinance saying that any expenditure over $1 million needs to go to a referendum and then wait a year after a defeat to put it back on the ballot. Todd Milliron, Cotswold Court, suggested that anyone concerned about the city's financial standing should look at the city's bond rating. He did not feel the current administration was the one to incur the $52 million debt; the down turn was 1999-2007 during the last administration. He stated that Mr. Walker is a new resident who chose to move to Yorkville and if he is in a new subdivision should accept responsibility because the debts for growth need to be paid for. Yorkville's growth was ambitious and competitive with surrounding communities who are in the same financial position. He did not think it was fair to grandstand and blame this administration for the problem. He stated that everyone is in this together and can get through it together by having a positive attitude. He noted that budget cuts have already been made and maybe further cuts will be needed. Part of the projection for funding was based on the landfill scheme which the residents said no to. Now it is not there so funding is going to have to come from somewhere else. Mayor Burd asked the audience to respect each other's turn to speak. She stated that if this isn't done she will have people removed from the meeting. CONSENT AGENDA 1. Police Reports for October,November, and December 2010 (PS 2011-01) 2. Request to Sell 1999 Ford Expedition(M12) at Auction(PS 2011-02) 3. Request to Sell 2000 Ford Crown Victoria(M9) at Auction(PS 2011-03) 4. Request to Sell 2000 Ford Crown Victoria(M21) at Auction(PS 2011-04) Mayor Burd entertained a motion to approve the consent agenda as amended. So moved by Alderman Sutcliff; seconded by Alderman Spears. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 6 Motion approved by a roll call vote. Ayes-6 Nays-0 Werderich-aye, Spears-aye, Sutcliff-aye, Gilson-aye, Teeling-aye, Golinski-aye PLAN COMMISSION/ZONING BOARD OF APPEAL None. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of January 11, 2011, and the Special City Council meeting of January 11, 2011; seconded by Alderman Spears.\ Alderman Gilson noted an error on page 2 of the January 11, 2011 City Council minutes. Mr. Snobeck's first name should be corrected to Rolph. He also asked for a correction to page 4 of the same minutes. The end of the first paragraph should read"...paying any added fees." Motion unanimously approved as amended by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated February 3,2011,totaling the following amounts: checks in the amount of$237,056.45 (vendors); $6,686.59 (payroll period ending 1/21/11); $227,474.14 (payroll period ending 1/29/11); for a total of$471,217.28 (total); seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-6 Nays-0 Spears-aye, Sutcliff-aye, Gilson-aye, Teeling-aye, Golinski-aye, Werderich-aye REPORTS MAYOR'S REPORT Approval of Settlement Agreement (CC 2011-06) Mayor Burd entertained a motion to approve a settlement agreement and mutual general release by and between Aspen Ridge Estates LLC and the United City of Yorkville and defendants Art Prochaska, James Bock, Dean Wolfer, Joseph Besco, Paul James, Marty Munns, Travis Miller, John Wyeth and Engineering Enterprises, Inc... So moved by Alderman Sutcliff; seconded by Alderman Spears. Mayor Burd apologized for the agreement not being in the agenda packet. She explained that until noon today this was going to be tabled however due to circumstances the agreement needs to be voted on. She proceeded to read a statement about the litigation(see attached). Attorney Orr added that there is a court date on February 20, 2011 where the city has to inform the judge if it has accepted the agreement. Motion approved by a roll call vote. Ayes-6 Nays-0 Teeling-aye, Gilson-aye, Sutcliff-aye, Spears-aye, Werderich-aye, Golinski-aye Mayor Burd stated that copies of the agreement are available and anyone interested should see Administrator Olson. Proclamation for National Engineers Week (CC 2011-07) Mayor Burd read a proclamation for National Engineers Week(see attached). Bicentennial Riverfront Park Conceptual Site Design (CC 2011-08) City Park Designer Schraw noted that an incorrect memo was placed in the packets and that the correct one was placed on the City Council members desks. She presented the proposed design for the Bicentennial Riverfront Park and explained that the staff would like to present an updated park plan at the upcoming Canoecopia event. She stated that the original drawing was submitted with the OSLAD grant and it now needs to be updated so that as funds become available staff has direction as to where to spend them. She noted that the playground will be removed soon due to its poor condition. She stated that the design was presented to the Park Board where some suggestions like showers and changing facilities were made. She stated that a town meeting was being held on February 10,2011 at 6:00 p.m. in order for public input. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 7 Administrator Olson added that staff was not applying for any grants;just planning the park. Alderman Werderich stated that he liked the changing area idea however he did not feel a shower facility would necessarily be used. He felt there needed to be a parking lot or staging facility above the dam so that people could paddle up river or head down river. He stated that he spoke with people who are interested in slalom kayaking and suggested that this be investigated. Mrs. Schraw stated that she had heard of temporary slalom gates that can be installed for an event and Administrator Olson added that the city has been offered gates. Alderman Sutcliff stated that it was a great plan which could also be used to encourage economic development in the downtown. She felt that having the plan in place was a boost to the area. She noted that the Park Board suggested configuring the green area as a performance area. Mrs. Schraw indicated that a foundation for bleachers for this area could be installed. Alderman Sutcliff asked if this was the city's property or the IDNR's. Administrator Olson explained that the water facility is the IDNRs and the land is the city's. She asked who was responsible for maintenance of the chute and Administrator Olson stated that the city is responsible to fix the rocks. She asked if someone from the city would be at the canoe event and Administrator Olson stated that the city is sharing space with the Illinois Paddler Council. Alderman Golinski stated that the Park Board discussed the removal of the current playground due to the age of the equipment and its safety. He was concerned with this since the design is a year out. Administrator Olson stated that the equipment needs to be removed due to safety issues but noted that TIF funds are available which can be used for the equipment. Mayor Burd added that the Park Board has discussed leasing the Park Department buildings at the river and putting the money into the capital plan for the park. She also noted that another source of income could be parking meters. Administrator Olson stated that the use of lease money is under discussion by the Park Board however parking meters are not. Riverfront RFP Lease Agreement—First Reading (CC 2011-10) Administrator Olson stated that staff was looking for direction for the selection of a vender. Geneva Kayak is interested in leasing the facility and Park Board is recommending them. He explained that the lease has been reviewed and approved by the City Council through the RFP. If the City Council approves, the finalized copy of the lease will come to the City Council for a vote. Mayor Burd asked the vender if they were going to change their name and they stated it would be changed to Yorkville Outdoor Center. Alderman Sutcliff asked why there was a first reading on this as it was not an ordinance. Administrator Olson stated that"first Reading"probably wasn't the most appropriate way to put this on the agenda. He explained that he was looking for input from the City Council so the agreement can be finalized. Alderman Werderich noted that the preparation time for the business is crucial. He asked if it should be approved tonight instead of waiting. Administrator Olson stated that it could be approved subject to legal review however he recommended it wait until the next City Council meeting. Alderman Gilson asked how the RFP was advertised. Administrator Olson stated that it was advertised through the city's website, the Yorkville Economic Development Corporation, the Chamber of Commerce, etc. The RFP was not limited to canoe or kayak shops and only two responses were received. Alderman Golinski noted that the rent was $250.00/month along with 5%of the gross revenue and 20% of gross receipts on programs, rentals, etc. He asked what the projected income would be. A representative from Geneva Kayak stated that the rent was estimated at $2,200.00 to $3,400.00 per month. Alderman Werderich asked about off-season revenue. The representative from Geneva Kayak explained that they are planning other concepts besides kayaking like snow-shoeing and cross country skiing. Alderman Golinski asked if there was any conflict with the warranty deed. Attorney Orr stated that she reviewed the deed and the user is paying a fee to use a park building but residents will the use of the park for free. She explained that parking meters on this property would cause more issues. It was the unanimous consensus of the City Council was to award the RFP to Geneva Kayak. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 8 Blizzard—Waiver of Water Bill Due Date (CC 2011-10) Mayor Burd entertained a motion to extend the water bill due date from Thursday, February 3, 2011 to Tuesday, February 8, 2011 due to the blizzard. So moved by Alderman Werderich; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-6 Nays-0 Golinski-aye, Teeling-aye, Gilson-aye, Sutcliff-aye, Spears-aye, Werderich-aye NIMEC Bid (CC 2011-11) Mayor Burd entertained a motion to authorize the City Administrator or Finance Director to approve the lowest bid, at their discretion and to sign contracts to secure the provisions of electricity from the lowest bidder as presented by NIMEC, effective only for the current NIMEC bid cycle, which ends on April 1, 2011. So moved by Alderman Spears; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-6 Nays-0 Gilson-aye, Sutcliff-aye, Spears-aye, Werderich-aye, Golinski-aye, Teeling-aye CITY COUNCIL REPORT None. CITY ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Administrator Olson reported that a Special City Council Meeting was being planned for February 26, 2011 at 9:00 a.m. to go over the budget. He also apologized for the two late additions to the packet. DIRECTOR OF PARKS &RECREATION'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT City Engineer Wywrot reported that IDOT opened bids for the removal of two more homes along Route 47. The buildings will be demolished late March 2011. DIRECTOR OF PUBLIC WORKS REPORT Mayor Burd read a few positive emails about snow removal and helpful Public Works employees. She asked the City Council for a show of recognition for the employees. CHIEF OF POLICE'S REPORT Chief Hart reported that a Yorkville detective was appointed as the county-wide SWAT leader. He expressed his pride in the selection. COMMUNITY DEVELOPMENT DIRECTOR REPORT Director Barksdale-Noble reported: • The final meeting for the Building Code Update Committee will be held and the next step is bringing the information to the City Council. • She attended a workshop about vacant property. It covered the laws that apply and aggressive tactics that can be used on vacant property. • On February 5,2011 there was a Kendall County Regional Plan Commission meeting to discuss projects and goals. There were presentations from the municipalities of their plans. COMMUNITY RELATIONS OFFICER'S REPORT No report. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 9 COMMUNITY& LIAISON REPORT Kendall County Regional Plan Commission Alderman Werderich reported that he attended the Kendall County Regional Plan Commission with Director Barksdale-Noble. Highpoints discussed were the results of the Kendall County Land Plan survey and a protected agricultural limited development district. Three communities, Joliet, Montgomery and Yorkville, gave reports on development including growth in business and requests for smaller lots and houses. Meeting with Joliet Mayor Burd reported that she met with the Joliet's city manager to discuss a boundary agreement. Administrator Olson and Director Barksdale-Noble will be sitting down with Joliet to work out details and then this will be brought to the City Council. Sale Tax Increase Mayor Burd reported that due to the referendum asking for an increase in the sales tax,the Chamber of Commerce sent out a questionnaire asking which was preferred; an increase in sales tax or real estate tax. So far the results have been nineteen in favor of a sales tax increase, 4 in favor of an increase to property taxes, one for an increase in both taxes and one not wanting to pay any additional taxes whatsoever. Mayor Burd added that on February 28, 2011 at 7:00 p.m. there will be a public forum to discuss the sales tax referendum. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2011-05 Approving an Intergovernmental Agreement for Eldamain Road Reconstruction (EDC 2010-43) A motion was made by Alderman Golinski to approve an ordinance Approving an Intergovernmental Agreement for Eldamain Road Reconstruction and authorize the Mayor and City Clerk to execute; seconded by Alderman Spears. Alderman Gilson noted that Plano is paying$3.4 million and he asked if there would be a recapture agreement. Administrator Olson explained that this was front funded by the Menard's facility and Yorkville owes $3.8 million. Alderman Gilson was concerned that the city was a relying on future growth to pay for the road. What if this does not materialize? Attorney Orr explained if there is no growth; the city will not pay anything. The road will only be paid by the recapture agreement when the area develops. If this never occurs than the city does not have to pay. Motion approved by a roll call vote. Ayes-6 Nays-0 Sutcliff-aye, Spears-aye, Werderich-aye, Golinski-aye, Teeling-aye, Gilson-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Chamber of Commerce Survey Alderman Spears asked if the City Council could get a copy of the survey that the Chamber of Commerce sent out along with the names of the business. Mayor Burd explained that the survey was done via email and that some of the businesses did not include their names but that she would get them to the City Council. The Bond Buyer Alderman Sutcliff reported that she placed an article from the Bond Buyer(see attached)regarding the vote on the sewer bonds. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Golinski. The Minutes of the Regular Meeting of the City Council—February 8, 2011—page 10 Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 10:13 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois c/Ty Reviewed By: Agenda Item Number 2 i o J a s Legal ❑ Bill List Finance ■ EST. 1 1836 Engineer ❑ Tracking Number y City Administrator ❑ °^Y `O Public Works ❑ Ken Call County El`E Agenda Item Summary Memo Title: Bill List Meeting and Date: City Council 3/22/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:39:26 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AACVB AURORA AREA CONVENTION 013111-HAMPTON 02/25/11 01 FINANCE-JANUARY HAMPTON INN 01-120-65-00-5844 03/22/11 1,810.80 MARKETING - HOTEL TAX 02 HOTEL TAX ** COMMENT ** INVOICE TOTAL: 1,810.80 VENDOR TOTAL: 1,810.80 ACCURINT LEXISNEXIS RISK DATA MGMT. 1249304-20110228 02/28/11 01 POLICE-MONTHLY FEES 01-210-65-00-5804 03/22/11 50.00 OPERATING SUPPLIES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 ALTEC ALTEC INDUSTRIES, INC. 5813909 02/25/11 01 STREETS-TEST LINK AND RETURN 01-410-62-00-5409 03/22/11 140.00 MAINTENANCE-VEHICLES 02 UNIT FOR REPAIR ** COMMENT ** INVOICE TOTAL: 140.00 VENDOR TOTAL: 140.00 ARAMARK ARAMARK UNIFORM SERVICES 610-6996608 02/08/11 01 STREETS-UNIFORMS 01-410-62-00-5421 03/22/11 50.06 WEARING APPAREL 02 WATER OP-UNIFORMS 51-000-62-00-5421 50.06 WEARING APPAREL 03 SEWER OP-UNIFORMS 52-000-62-00-5421 50.06 WEARING APPAREL INVOICE TOTAL: 150.18 610-7005704 02/22/11 01 SEWER OP-UNIFORMS 52-000-62-00-5421 03/22/11 30.79 WEARING APPAREL 02 WATER OP-UNIFORMS 51-000-62-00-5421 30.79 WEARING APPAREL -1- DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03122/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------------------------------------------- ARAMARK ARAMARK UNIFORM SERVICES 610-7005704 02/22/11 03 STREETS--UNIFORMS 01-410-62-00-5421 03/22/11 30.79 WEARING APPAREL INVOICE TOTAL: 92.37 610-7010289 03/01/11 01 STREETS-UNIFORMS 01-410-62-00-5421 03/22/11 37.47 WEARING APPAREL 02 WATER OP-UNIFORMS 51-000-62-00-5421 37.46 WEARING APPAREL 03 SEWER OP-UNIFORMS 52-000-62-00-5421 37.46 WEARING APPAREL INVOICE TOTAL: 112.39 VENDOR TOTAL: 354.94 ATT AT&T 6305533436-0211 02/25/11 01 POLICE-MONTHLY CHARGES 01-210-62-00-5436 03/22/11 40.38 TELEPHONE INVOICE TOTAL: 40.38 6305536805-0211 02/25/11 01 WATER OP-MONTHLY CHARGES 51-000-62-00-5436 03/22/11 81.85 TELEPHONE INVOICE TOTAL: 81.85 VENDOR TOTAL: 122.23 AURBLA AURORA BLACKTOP 2(FINAL) 02/11/11 01 MFT-2010 MISC. BITUMINOUS 15-000-75-00-7009 03/22/11 2,624.07 PATCHING 02 PATCHING ** COMMENT ** INVOICE TOTAL: 2,629.07 VENDOR TOTAL: 2,624.07 BANCAMER BANC OF AMERICA LEASING 011802322-C 02/20/11 01 FINANCE-4 COPIER LEASES 01-120-62-00-5412 03/22/11 836.00 MAINTENANCE- PHOTOCOPIERS DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O_ # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BANCAMER BANC OF AMERICA LEASING 011802322-C 02/20/11 02 WATER OP-COPIER LEASE 51-000-65-00-5809 03/22/11 99.00 PRINTING & COPYING INVOICE TOTAL: 935.00 VENDOR TOTAL: 935.00 BANKNY THE BANK OF NEW YORK 022811-STREBATE 03/03/11 01 FINANCE-OCTOBER - DECEMBER 01-120-78-00-9003 03/22/11 92,981.80 SALES TAX REBATE 02 KENDALL MARKETPLACE SALES TAX ** COMMENT ** 03 REBATE ** COMMENT ** INVOICE TOTAL: 92,981.80 VENDOR TOTAL: 92,981.80 BCBS BLUE CROSS BLUE SHIELD 030911 03/09/11 01 FINANCE-APRIL HEALTH INSURANCE 01-120-50-00-5203 03/22/11 78,464.25 BENEFITS- HEALTH INSURANCE 02 FINANCE-APRIL DENTAL INSURANCE 01-120-50-00-5205 6,906.08 BENEFITS- DENTAL/ VISION A INVOICE TOTAL: 85,370.33 VENDOR TOTAL: 85,370.33 BNYCORP THE BANK OF NEW YORK 252-1535816 03/02/11 01 WATER OP-YRKVILLE07A ADMIN FEE 51-000-62-00-5401 03/22/11 374.50 CONTRACTUAL SERVICES INVOICE TOTAL: 374.50 VENDOR TOTAL: 374.50 BPAMOCO BP AMOCO OIL COMPANY 28770909-PD 02/24/11 01 POLICE-GASOLINE 01-210-65-00-5812 03/22/11 146.16 GASOLINE INVOICE TOTAL: 146.16 0 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BPAMOCO BP AMOCO OIL COMPANY 28770910-PW 02/24/11 01 STREETS-GASOLINE 01-410-65-00-5812 03/22/11 130.44 GASOLINE 02 SEWER OP-GASOLINE 52-000-65-00-5812 130.42 GASOLINE 03 WATER OP-GASOLINE 51-000-65-00-5812 130.42 GASOLINE INVOICE TOTAL: 391.28 VENDOR TOTAL: 537.44 BRENNTAG BRENNTAG MID-SOUTH, INC. BMS856062 03/02/11 01 WATER OP-DRUM RETURN CREDIT 51-000-62-00-5407 03/22/11 -550.00 TREATMENT FACILITIES O&M INVOICE TOTAL: -550.00 BMS977980 03/01/11 01 WATER OP-CHEMICALS 51-000-62-00-5407 00204723 03/22/11 1,160.53 TREATMENT FACILITIES O&M INVOICE TOTAL: 1,160.53 VENDOR TOTAL: 610.53 CARGILL CARGILL, INC 3118353 03/03/11 01 WATER OP-SALT 51-000-62-00-5407 00204722 03/22/11 2,779.93 TREATMENT FACILITIES 0&M INVOICE TOTAL: 2, 779.93 VENDOR TOTAL: 2,779.93 CENTSALT CENTRAL SALT, L.L.C. 105286 01/13/11 01 MFT-BULK DEICING SALT 15-000-65 -00-5818 00204467 03/22/11 3,346.73 SALT INVOICE TOTAL: 3,346.73 VENDOR TOTAL: 3,346.73 COMCAST COMCAST CABLE A DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ COMCAST COMCAST CABLE 022711 02/27/11 01 POLICE-MONTHLY CHARGES 01-210-65-00-5804 03/22/11 4.17 OPERATING SUPPLIES INVOICE TOTAL: 4.17 VENDOR TOTAL: 4.17 COMED COMMONWEALTH EDISON 0185079109-0311 03/04/11 01 WATER OP-420 FAIRHAVEN 51-000 62-00-5435 03/22/11 158.34 ELECTRICITY INVOICE TOTAL: 158.34 0903040077-0311 03/02/11 01 STREETS-LIGHTS 01-410-62-00-5435 03/22/11 5,825.87 ELECTRICITY INVOICE TOTAL: 5,825.87 0966038077-0311 03/01/11 01 STREETS-LIGHTS 01-410-62-00-5435 03/22/11 148.60 ELECTRICITY INVOICE TOTAL: 148.60 2668047007-0311 03/01/11 01 SEWER OP-1908 RAINTREE RD 52-000-62-00-5435 03/22/11 319.01 ELECTRICITY INVOICE TOTAL: 319.01 2961017043-0311 03/03/11 01 SEWER OP-LIFT STATION 52-000-62-00-5435 03/22/11 126.24 ELECTRICITY INVOICE TOTAL: 126.24 4329092028-0211 03/08/11 01 STREETS-LIGHTS 01-410-62-00-5435 03/22/11 1,591.00 ELECTRICITY INVOICE TOTAL: 1,591.00 4475093053-0311 03/04/11 01 WATER OP-610 TOWER LANE 51-000-62-00-5435 03/22/11 325.02 ELECTRICITY INVOICE TOTAL: 325.02 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ COMED COMMONWEALTH EDISON 8344010026-0211 02/23/11 01 STREETS-LIGHTS 01-410-62-00-5435 03/22/11 522.58 ELECTRICITY INVOICE TOTAL: 522.58 VENDOR TOTAL: 9,016.66 CONSTELL CONSTELLATION NEW ENERGY 0002898134 02/24/11 01 WATER OP-2921 BRIDGE STREET 51-000 -62-00 5435 03/22/11 8,602.99 ELECTRICITY INVOICE TOTAL: 8,602.99 0002908358 02/26/11 01 WATER OP-2702 MILL RD 51-000-62-00-5435 03/22/11 5,445.77 ELECTRICITY INVOICE TOTAL: 5,445.77 0002955089 03/04/11 01 WATER OP-2224 TREMONT STREET 51-000-62-00-5435 03/22/11 3,833.69 ELECTRICITY INVOICE TOTAL: 3,833.69 0002958438 03/05/11 01 WATER OP-2921 BRISTOL RIDGE 51-000-62-00-5435 03/22/11 7,697.00 ELECTRICITY INVOICE TOTAL: 7,697.00 VENDOR TOTAL: 25,579.45 DEKANE DEKANE EQUIPMENT CORP. IA96969 02/25/11 01 STREETS-SAW CHAIN, FILLER CAP, 01-410-65-00-5815 03/22/11 46.41 HAND TOOLS 02 COMBINATION **, COMMENT ** INVOICE TOTAL: 46.41 VENDOR TOTAL: 46.41 DEPO DEPO COURT REPORTING SVC, INC 14873 02/25/11 01 POLICE-FEBRUARY ADMIN HEARING 01-210-62-00-5443 03/22/11 175.00 ADMIN ADJUDICATION CONTRAC INVOICE TOTAL: 175.00 c DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ DEPO DEPO COURT REPORTING SVC, INC 14880 03/07/11 01 POLICE-MARCH 2 ADMIN HEARING O1-210-62-00-5443 03/22/11 175.00 ADMIN ADJUDICATION CONTRAC INVOICE TOTAL: 175.00 VENDOR TOTAL: 350.00 EXELON EXELON ENERGY 200307000060 02/26/11 01 STREETS-LIGHTS 01-410-62-00 5435 03/22/11 2,721.68 ELECTRICITY INVOICE TOTAL: 2,721.68 VENDOR TOTAL: 2, 721.68 FARREN FARREN HEATING & COOLING 7109 03/03/11 D1 STREETS-REPLACE EXISTING FIR 01-410-62-00-5416 03/22/11 422.34 MAINTENANCE PROPERTY 02 RELAYS TO INCREASE AMPS ** COMMENT ** INVOICE TOTAL: 422.34 VENDOR TOTAL: 422.34 FIRST FIRST PLACE RENTAL 208477-1 03/08/11 01 WATER OP-MARKING PAINT 51-000-65-00-5804 03/22/11 356.40 OPERATING SUPPLIES INVOICE TOTAL: 356.40 VENDOR TOTAL: 356.40 FLATSOS RAQUEL HERRERA 022411 02/24/11 01 POLICE-MOUNT AND BALANCE TIRES 01-210-62-00 5409 03/22/11 60.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 60.00 022511 02/25/11 01 POLICE-MOUNT AND BALANCE TIRES 01-210-62-00-5409 03/22/11 60.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 60.00 VENDOR TOTAL: 120.00 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------------------------------------------- FLEET FLEET SAFETY SUPPLY 52276 03/01/11 01 WATER OP-LIGHT BAR REPAIR 51-000-62-00-5409 03/22/11 107.94 MAINTENANCE-VEHICLES INVOICE TOTAL: 107.94 VENDOR TOTAL: 107.94 GARDKOCH GARDINER KOCH & WEISBERG H-1845C-76736 03/07/11 01 ADMIN-LAY COM MATTERS 01-110-61-00-5303 03/22/11 6,952.19 LITIGATION COUNCIL INVOICE TOTAL: 6,952.19 H-1848C-76572 03/05/11 01 ADMIN-HAMMAN MATTERS 01-110-61-00-5303 03/22/11 17.21 LITIGATION COUNCIL INVOICE TOTAL: 17.21 H-1961C-76569 03/05/11 01 ADMIN-EMINENT DOMAIN MATTERS 01-110-6100-53C3 03/22/11 388.72 LITIGATION COUNCIL INVOICE TOTAL: 388.72 H-1974C-76566 03/05/11 01 ADMIN-IEPA MATTERS 01-110-61-00-5303 03/22/11 369.00 LITIGATION COUNCIL INVOICE TOTAL: 369.00 H-2013C-76571 03/05/11 01 ADMIN-HAMMAN FEES MATTERS 01-110-61-00-5303 03/22/11 351.50 LITIGATION COUNCIL INVOICE TOTAL: 351.50 H-2303C-76573 03/05/11 01 ADMIN-HAMMAN ORDINANCE APPEAL 01-110-61-00-5303 03/22/11 37.00 LITIGATION COUNCIL INVOICE TOTAL: 37.00 VENDOR TOTAL: 8, 115.62 GJOVIKFD GJOVIK FORD-MERCURY, INC. 022411 02/28/11 01 POLICE-WHEEL BEARING 01--210-62-00-5409 03/22/11 440.57 MAINTENANCE - VEHICLES DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ GJOVIKFD GJOVIK FORD-MERCURY, INC. 022411 02/28/11 02 REPLACEMENT ** COMMENT ** 03/22/11 INVOICE TOTAL: 440.57 VENDOR TOTAL: 440.57 GRAINCO GRAINCO FS., INC. 118933 02/28/11 01 STREETS-TIRE CHARGE 01-410-62-00-5409 03/22/11 37.50 MAINTENANCE-VEHICLES 02 STREETS-TIRE RETURN CREDIT 01-410-62-00-5409 -34.50 MAINTENANCE-VEHICLES INVOICE TOTAL: 3.00 VENDOR TOTAL: 3.00 HDSUPPLY HD SUPPLY WATERWORKS, LTD. 2522760 02/18/11 01 WATER OP-4 100CF METERS 51-000-75-00-7508 03/22/11 230.88 METERS & PARTS INVOICE TOTAL: 230.88 2599193 02/21/11 01 WATER OP-3 100CF METERS 51-000-75-00-7508 03/22/11 175.65 METERS & PARTS INVOICE TOTAL: 175.65 8990202 05/20/09 01 WATER OP-ACCOUNT CREDIT 51-000-75-00-7508 03/22/11 -69.00 METERS & PARTS INVOICE TOTAL: -69.00 VENDOR TOTAL: 337.53 HENNE VERNE HENNE CONSTR. & 28597 02/25/11 01 STREETS-REPLACE BALLAST KIT, 01-410-62-00-5415 00203683 03/22/11 1,038.00 MAINTENANCE-STREET LIGHTS 02 REPLACE BULBS ** COMMENT ** INVOICE TOTAL: 1,038.00 VENDOR TOTAL: 1,038.00 0 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN 025342 02/25/11 01 SEWER OP-TOW, REPLACE BLOWN 52-000-62-00-5409 03/22/11 159.11 MAINTENANCE-VEHICLES 02 FUSE IN BATTERY BOX ** COMMENT ** INVOICE TOTAL: 159.11 VENDOR TOTAL: 159.11 IMS APEX INDUSTRIAL AUTOMATION LLC 1020764 11/01/10 01 WATER OP-REBUILT MOTOR AT 51-000-65-00-5804 03/22/11 758.85 OPERATING SUPPLIES 02 BEAVER ST. BOOSTER STATION ** COMMENT ** INVOICE TOTAL: 758.85 VENDOR TOTAL: 758.85 IMSA IMSA 55700-010111 03/09/11 01 STREETS-ANNUAL MEMBERSHIP 01-410 64-00-5604 03/22/11 60.00 TRAINING & CONFERENCES INVOICE TOTAL: 60.00 55901-010111 03/09/11 01 STREETS-ANNUAL MEMBERSHIP 01-410-64 00-5604 03/22/11 60.00 TRAINING & CONFERENCES INVOICE TOTAL: 60.00 85568-010111 03/09/11 01 STREETS-ANNUAL MEMBERSHIP 01-410-64-00-5604 03/22/11 60.00 TRAINING & CONFERENCES INVOICE TOTAL: 60.00 VENDOR TOTAL: 180.00 IPRF ILLINOIS PUBLIC RISK FUND 1332 03/01/11 01 FINANCE-APRIL WORKERS COMP 01-120-62-00-5400 03/22/11 8,366.00 INSURANCE- LIABILITY & PRO 02 AND ADMIN FEE ** COMMENT ** INVOICE TOTAL: 8,366.00 VENDOR TOTAL: 8,366.00 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IPROMOTE IPROMOTEU 398242MCC 03/01/11 01 ADMIN-250 GROCERY TOTES 01-000-24-00-2425 03/22/11 455.73 GREEN COMMITTEE INVOICE TOTAL: 455.73 VENDOR TOTAL: 455.73 JIMSTRCK JAMES GRIBBLE 129183 03/04/11 01 WATER OP-ROUTINE INSPECTION 51-000-62-00-5408 03/22/11 26.00 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 26.00 VENDOR TOTAL: 26.00 JSHOES J'S SHOE REPAIR 8607-4 03/04/11 01 STREETS-BOOTS 01-410-62-00-5421 00204465 03/22/11 182.00 WEARING APPAREL INVOICE TOTAL: 182.00 VENDOR TOTAL: 182.00 JUSTSAFE JUST SAFETY, LTD 13758 02/15/11 01 SEWER OP-FIRST AID SUPPLIES 52-000-65-00-5805 03/22/11 40.20 SHOP SUPPLIES INVOICE TOTAL: 40.20 VENDOR TOTAL: 40.20 KCRECORD KENDALL COUNTY RECORD 022811-82C 02/28/11 01 ADMIN-LEGAL NOTICE 01-110-65-00-5810 03/22/11 11.20 PUBLISHING & ADVERTISING INVOICE TOTAL: 11.20 022811-82PD 02/28/11 01 POLICE-LEGAL NOTICE 01-210-65-00-5810 03/22/11 31.60 PUBLISHING & ADVERTISING INVOICE TOTAL: 31.60 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KCRECORD KENDALL COUNTY RECORD 022811-82PW 02/28/11 01 FOX HILL SSA-MOW BID LEGAL 11-000-65-00-5416 03/22/11 85.50 MAINTENANCE COMMON GROUNDS 02 NOTICE ** COMMENT ** 03 SUNFLOWER SSA-MOW BID LEGAL 12-000-65-00-5416 85.50 MAINTENANCE COMMON GROUNDS 04 NOTICE ** COMMENT ** INVOICE TOTAL: 171.00 VENDOR TOTAL: 213.80 KCSHERIF KENDALL COUNTY SHERIFF'S OFFIC 09-1990 03/02/11 01 PD CAPITAL-PORTION OF SALE OF 20-000-65-00-5840 03/22/11 99.00 SEIZED VEHICLES 02 SEIZED VEHICLE ** COMMENT ** INVOICE TOTAL: 99.00 10-1709 03/02/11 01 PD CAPITAL-PORTION OF SALE OF 20-000-65-00-5840 03/22/11 42.75 SEIZED VEHICLES 02 SWIZED VEHICLE ** COMMENT ** INVOICE TOTAL: 42.75 VENDOR TOTAL: 141.75 KCSTATTO KENDALL COUNTY STATES ATTORNEY 09-1990 03/02/11 01 PD CAPITAL-PORTION OF SALE OF 20-000-65-00-5840 03/22/11 693.00 SEIZED VEHICLES 02 SEIZED VEHICLE ** COMMENT ** INVOICE TOTAL: 693.00 10-1709 03/02/11 01 PD CAPITAL-PORTION OF SALE OF 20-000-65-00-5840 03/22/11 299.25 SEIZED VEHICLES 02 SEIZED VEHICLE ** COMMENT ** INVOICE TOTAL: 299.25 VENDOR TOTAL: 992.25 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KENPRINT ANNETTE M. POWELL 18209 02/23/11 01 FINANCE-1 CASE OF AP ENVELOPES 01--120-65-00-5804 03/22/11 243.25 OPERATING SUPPLIES INVOICE TOTAL: 243.25 VENDOR TOTAL: 243.25 KONICAMI KONICA MINOLTA BUSINESS 217127880 02/27/11 01 POLICE-COPIER CHARGES 01-210 65-00-5809 03/22/11 14.01 PRINTING & COPYING INVOICE TOTAL: 14.01 217127881 02/27/11 01 ADMIN-COLOR COPIER CHARGES 01-110-65-00-5809 03/22/11 275.70 PRINTING & COPYING 02 ADMIN-B/W COPIER CHARGES 01-110-65-00-5809 126.74 PRINTING & COPYING INVOICE TOTAL: 402.44 217128051 02/27/11 01 WATER OP-COPIER CHARGES 51-000-65-00-5809 03/22/11 6.88 PRINTING & COPYING INVOICE TOTAL: 6.88 217128052 02/27/11 01 POLICE-COPIER CHARGES 01-210-65-00-5809 03/22/11 64.93 PRINTING & COPYING INVOICE TOTAL: 64.93 217128053 02/27/11 01 ENG-COPIER CHARGES 01-150-65-00-5809 03/22/11 37.11 PRINTING & COPYING 02 COMM/DEV-COPIER CHARGES 01-220-65-00-5809 37.10 PRINTING & COPYING INVOICE TOTAL: 74.21 VENDOR TOTAL: 562.47 LEYENDEK KRISTIA R.M. LEYENDECKER 03/2011 03/09/11 01 ADMIN-MINUTES FOR 02/17/11 & 01-110-62-00-5401 03/22/11 100.00 CONTRACTUAL SERVICES 113 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ LEYENDEK KRISTIA R.M. LEYENDECKER 03/2011 03/09/11 02 02/15/11 MEETINGS ** COMMENT ** 03/22/11 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 MCDOWELL MCDOWELL TRUCK PARTS, INC. 170077 03/04/11 01 STREETS-DUST CAP, PLUG 01-410-62-00-5409 00204464 03/22/11 4.06 MAINTENANCE-VEHICLES INVOICE TOTAL: 4.06 VENDOR TOTAL: 4.06 MCKIRGN RANDY MCKIRGAN 99959 02/03/11 01 STREETS-DIESEL 01-410-65-00-5812 00204468 03/22/11 983.17 GASOLINE 02 WATER OP-DIESEL 51-000-65-00-5812 983.17 GASOLINE 03 SEWER OP-DIESEL 52-000-65-00-5812 983.18 GASOLINE 04 STREETS-HYDRO FLUID 01-410-62-00-5408 423.50 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 3,373.02 99998 02/11/11 01 STREETS-DIESEL 01-410-65-00-5812 00204468 03/22/11 684.44 GASOLINE 02 WATER OP-DIESEL 51-000-65-00-5812 684.44 GASOLINE 03 SEWER OP-DIESEL 52-000-65-00-5812 684.44 GASOLINE INVOICE TOTAL: 2,053.32 VENDOR TOTAL: 5,426.34 MENINC MENARDS INC 022811-STREBATE 03/03/11 01 FINANCE-OCTOBER - DECEMBER 01-120-78-00-9003 03/22/11 35,737.71 SALES TAX REBATE _14_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENINC MENARDS INC 022811-STREBATE 03/03/11 02 SALES TAX REBATE ** COMMENT ** 03/22/11 INVOICE TOTAL: 35, 737.71 VENDOR TOTAL: 35,737.71 MENLAND MENARDS - YORKVILLE 64623 02/22/11 01 POLICE-WIPER BLADES 01-210-62-00-5409 03/22/11 16.98 MAINTENANCE VEHICLES INVOICE TOTAL: 16.98 65097 02/25/11 01 SEWER OP-WORK GLOVES 52-000-62-00-5421 03/22/11 11.48 WEARING APPAREL INVOICE TOTAL: 11.48 65173 02/25/11 01 WATER OP-PLIERS 51-000-65-00-5815 03/22/11 12.99 HAND TOOLS INVOICE TOTAL: 12.99 65775 02/28/11 01 STREETS-SPONGE, TOILET TANK 01-410-62-00-5416 03/22/11 8.47 MAINTENANCE PROPERTY 02 REPAIR VALVE ** COMMENT ** INVOICE TOTAL: 8.47 65794 02/28/11 01 STREETS-BATTERIES, TANK LEVER 01-410-62-00-5416 03/22/11 11.56 MAINTENANCE PROPERTY INVOICE TOTAL: 11.56 66013 03/01/11 01 STREETS-PVC AIR HOSE, POST 01-410-62-00-5408 03/22/11 32.37 MAINTENANCE-EQUIPMENT 02 MOUNT ** COMMENT ** INVOICE TOTAL: 32.37 66075 03/01/11 01 STREETS-SCOUR PADS, THERMOSTAT 01-410-62-00-5416 03/22/11 43.41 MAINTENANCE PROPERTY it DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------- MENLAND MENARDS - YORKVILLE 66075 03/01/11 02 GUARD, PICK SET, O-RINGS, ** COMMENT ** 03/22/11 03 COMPACT SCREWBOSS ** COMMENT ** INVOICE TOTAL: 43.91 66257 03/02/11 01 STREETS-RED LIGHT BAR 01-410-62-00-5408 03/22/11 9.98 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 9.96 66274 03/02/11 01 STREETS-SMALL RED OBLONG 01-410-65-00-5804 03/22/11 2.59 OPERATING SUPPLIES INVOICE TOTAL: 2.59 66461 03/03/11 01 STREETS-BOARDS 01-410-62-00-5408 03/22/11 85.33 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 85.33 66548 03/04/11 01 WATER OP-HOSE ADAPTER, ELBOW, 51-000-65-00-5804 03/22/11 10.79 OPERATING SUPPLIES 02 SANDCLOTH, BUSHING ** COMMENT ** INVOICE TOTAL: 10.79 66554 03/04/11 01 STREETS-DRILL BITS 01-410-65 00-5804 03/22/11 11.96 OPERATING SUPPLIES INVOICE TOTAL: 11.96 66557 03/04/11 01 WATER OP-GARBAGE BAGS, 51-000-65-00-5804 03/22/11 15.78 OPERATING SUPPLIES 02 CONTRACTOR BAGS ** COMMENT ** INVOICE TOTAL: 15.78 66558 03/04/11 01 STREETS-DOOR STOPS, QUICK LINK 01-410-62-00-5416 03/22/11 9.48 MAINTENANCE PROPERTY INVOICE TOTAL: 9.48 VENDOR TOTAL: 283.17 _1R_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MESIROW MESIROW INSURANCE SERVICES INC 721920 02/22/11 01 FINANCE-APRIL INSTALLMENT FOR 01-120-62-00-5400 03/22/11 5, 102.25 INSURANCE- LIABILITY & PRO 02 POLICY #GP09315802 ** COMMENT ** 03 ADMIN-MAY - JUNE INSTALLMENT 01-000-14-00-1410 10,204.50 PREPAID INSURANCE 04 FOR POLICY #GP09315802 ** COMMENT ** INVOICE TOTAL: 15,306.75 721921 02/22/11 01 FINANCE-APRIL INSTALLMENT FOR 01-120-62-00-5400 03/22/11 3,083.08 INSURANCE- LIABILITY & PRO 02 POLICY #8103037P094 ** COMMENT ** 03 ADMIN-MAY - JUNE INSTALLMENT 01-000-14-00-1410 6, 166.17 PREPAID INSURANCE 04 FOR POLICY #8103037P094 ** COMMENT ** INVOICE TOTAL: 9,249.25 721922 02/22/11 01 FINANCE-APRIL INSTALLMENT FOR 01-120-62-00-5400 03/22/11 1, 932.17 INSURANCE- LIABILITY & PRO 02 POLICY #GE09300552 ** COMMENT ** 03 ADMIN-MAY - JUNE INSTALLMENT 01-000-14-00-1410 3,864.33 PREPAID INSURANCE 04 FOR POLICY #GE09300552 ** COMMENT ** INVOICE TOTAL: 5, 796.50 721923 02/22/11 01 FINANCE-APRIL INSTALLMENT FOR 01-120-62-00-5400 03/22/11 4,227.08 INSURANCE- LIABILITY & PRO 02 POLICY#603622M4037 ** COMMENT ** 03 ADMIN-MAY - JUNE INSTALLMENT 01-000-14-00-1410 8, 454.17 PREPAID INSURANCE 04 FOR POLICY #603622M4037 ** COMMENT ** INVOICE TOTAL: 12,681.25 VENDOR TOTAL: 43,033.75 MIDAM MID AMERICAN WATER 17_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MIDAM MID AMERICAN WATER 66724A 02/23/11 01 WATER OP-OIL PLUG 51-000-65-00-5804 03/22/11 60.00 OPERATING SUPPLIES INVOICE TOTAL: 60.00 66879A 02/22/11 01 WATER OP-NEW TRAFFIC KIT 51-000-75-00-7507 03/22/11 151.00 HYDRANT REPLACEMENT INVOICE TOTAL: 151.00 VENDOR TOTAL: 211.00 MJELECT MJ ELECTRICAL SUPPLY, INC. 1120577-00 02/16/11 01 STREETS-GFI/SIMPLEX GARVIN 01-410-62-00-5416 03/22/11 2.95 MAINTENANCE PROPERTY INVOICE TOTAL: 2.95 1120825 00 03/03/11 01 STREETS-WIRE 01-410-62-00-5415 03/22/11 77.50 MAINTENANCE-STREET LIGHTS INVOICE TOTAL: 77.50 VENDOR TOTAL: 80.45 NELSON NELSON ENTERPRISES, INC. 219511-0000 02/28/11 01 COMM/RELATIONS-RADIO 01-130-62-00-5401 03/22/11 74.00 CONTRACTUAL SERVICES 02 ADVERTISING FOR GREEN FAIR ** COMMENT ** INVOICE TOTAL: 79.00 VENDOR TOTAL: 74.00 NICOR NICOR GAS 07-72-09-0117 7-0211 02/22/11 01 ADMIN-1301 CAROLYN CT 01-110-78-00-9002 03/22/11 31.66 NICOR GAS INVOICE TOTAL: 31.66 15-63-74-5733 2-0311 03/03/11 01 ADMIN-1955 BRIDGE STREET 01-110-78-00-9002 03/22/11 112.46 NICOR GAS INVOICE TOTAL: 112.46 _ia_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NICOR NICOR GAS 23-45-91-4862 5-0311 03/04/11 01 ADMIN-101 BRUELL STREET 01-110-78-00-9002 03/22/11 85.87 NICOR GAS INVOICE TOTAL: 85.87 45-12-25-4081 3-0311 03/03/11 01 ADMIN-201 HYDRAULIC STREET 01-110-78-00-9002 03/22/11 355.90 NICOR GAS INVOICE TOTAL: 355.90 49-25-61-1000 5-0311 03/03/11 01 ADMIN-1 VAN EMMON RD O1-110-78-00-9002 03/22/11 184.35 NICOR GAS INVOICE TOTAL: 184.35 VENDOR TOTAL: 770.24 OFFWORK OFFICE WORKS 186588 02/28/11 01 COMM/DEV-LEGAL PADS, PENS, 01-220-65-00-5802 03/22/11 28.34 OFFICE SUPPLIES 02 FOLDERS, CARD STOCK ** COMMENT ** INVOICE TOTAL: 28.39 VENDOR TOTAL: 28.34 ORRK KATHLEEN FIELD ORR & ASSOC. 13340 12/05/10 01 ADMIN-KENCOM LEGAL MATTERS O1-110-61-00-5303 03/22/11 925.00 LITIGATION COUNCIL INVOICE TOTAL: 925.00 13408 03/02/11 01 ADMIN-MISCELLANEOUS LEGAL 01-110-61-00-5302 03/22/11 6,724.75 CORPORATE COUNCIL 02 MATTERS ** COMMENT ** 03 DEVELOPER ESCROW-FOUNTAINVIEW 90-007-07-00-0011 2,220.00 ESCROW - LEGAL 04 MATTERS ** COMMENT ** 05 ADMIN-KENDALL MARKETPLACE O1-110-61-00-5302 92.50 CORPORATE COUNCIL In DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/2212011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ORRK KATHLEEN FIELD ORR & ASSOC. 13408 03/02/11 06 MATTERS ** COMMENT ** 03/22/11 07 ADMIN-MATTERS 01-110-61-00-5302 500.00 CORPORATE COUNCIL 08 FOX INDUSTRIAL-TIF MATTERS 85-000-78-00-9007 120.25 ADMINISTRATION FEES 09 ADMIN-WHISPERING MEADOWS 01-110-61-00-5302 55.50 CORPORATE COUNCIL 10 LEGAL MATTERS ** COMMENT ** INVOICE TOTAL: 9, 713.00 13409 03/02/11 01 ADMIN-KENCOM MATTERS 01-110-61-00-5302 03/22/11 296.00 CORPORATE COUNCIL INVOICE TOTAL: 296.00 VENDOR TOTAL: 10,934.00 PARADISE PARADISE CAR WASH 222060 03/04/11 01 POLICE-FEBRUARY CAR WASHES 01-210-62-00-5409 03/22/11 8.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 8.00 VENDOR TOTAL: 8.00 PATTEN PATTEN INDUSTRIES, INC. P63C0021475 02/22/11 01 WATER OP-LONG TIPS, PINS, 51-000-62-00-5408 03/22/11 35.90 MAINTENANCE-EQUIPMENT 02 RETAINERS ** COMMENT ** INVOICE TOTAL: 35.90 VENDOR TOTAL: 35.90 PUBSAFDI PUBLIC SAFETY DIRECT, INC 21823 03/04/11 01 POLICE-REPLACE LOWBAND ANTENNA 01-210-62-00-5408 03/22/11 160.00 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 160.00 VENDOR TOTAL: 160.00 on_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ QUILL QUILL CORPORATION 2682498 03/01/11 01 ADMIN-HANGING FILE FOLDERS 01-110-65-00-5802 03/22/11 12.14 OFFICE SUPPLIES INVOICE TOTAL: 12.14 2715739 03/02/11 01 FINANCE-FILE POCKETS, POST-ITS 01-210-65-00-5802 03/22/11 71.12 OFFICE SUPPLIES INVOICE TOTAL: 71.12 VENDOR TOTAL: 83.26 R0000502 ANNE ENGELHARDT E14223 03/04/11 01 ADMIN-REIMBURSEMENT FOR 01-000-24-00-2425 03/22/11 12.74 GREEN COMMITTEE 02 MAYOR'S VISOR FOR GREEN FAIR ** COMMENT ** INVOICE TOTAL; 12.74 VENDOR TOTAL: 12.74 R0000594 BRIAN BETZWISER 040111 03/15/11 01 PW CAPITAL-185 WOLF STREET 21-000-75-00-7110 03/22/11 6,857.92 PW BUILDING PAYMENT 02 APRIL PAYMENT ** COMMENT ** INVOICE TOTAL: 6,857.92 VENDOR TOTAL: 6,857.92 RATOSJ RATOS, JAMES 022811-STREBATE 03/03/11 01 FINANCE-OCTOBER - DECEMBER 01-120-78-00-9003 03/22/11 4,031.86 SALES TAX REBATE 02 SALES TAX REBATE ** COMMENT ** INVOICE TOTAL: 9,031.86 VENDOR TOTAL: 4,031.86 RUSITYORK RUSH-COPLEY HEALTHCARE DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- RUSITYORK RUSH-COPLEY HEALTHCARE 030111 03/01/11 01 STREETS-ALCOHOL & DRUG SCREEN 01-410-62-00-5401 03/22/11 46.00 CONTRACTUAL SERVICES 02 SEWER OP-ALCOHOL & DRUG SCREEN 52-000-62-00-5401 46.00 CONTRACTUAL SERVICES INVOICE TOTAL: 92.00 VENDOR TOTAL: 92.00 RUSSPOWE RUSSO HARDWARE INC. 931968-PW 03/04/11 01 STREETS-HEDGE TRIMMER 01-410-65-00-5815 03/22/11 133.33 HAND TOOLS 02 WATER OP-HEDGE TRIMMER 51-000-65-00-5815 133.33 HAND TOOLS 03 SEWER OP-HEDGE TRIMMER 52-000-65-00-5815 133.33 HAND TOOLS INVOICE TOTAL: 399.99 VENDOR TOTAL: 399.99 SFBCT SWFVCTC 030511 03/05/11 01 ADMIN-4TH QUARTER 2010 01-110-62-00-5404 03/22/11 19,505.08 CABLE CONSORTIUM FEE 02 FRANCHISE DUES ** COMMENT ** INVOICE TOTAL: 19,505.08 VENDOR TOTAL: 19,505.08 SHREDIT SHRED-IT 021414147 03/09/11 01 ADMIN-MONTHLY SHREDDING 01-110-65-00-5804 03/22/11 90.95 OPERATING SUPPLIES 02 REDUCED TO 5 CONSOLES ** COMMENT ** INVOICE TOTAL: 90.95 VENDOR TOTAL: 90.95 STREICH STREICHERS -99- DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------- STREICH STREICHERS I816763 02/28/11 01 POLICE-TROUSERS O1-210 62-00-5421 03/22/11 95.97 WEARING APPAREL INVOICE TOTAL: 95.97 I816975 02/28/11 01 POLICE-BOOTS 01-210-62-00-5421 03/22/11 82.99 WEARING APPAREL INVOICE TOTAL: 82.99 I817799 03/02/11 01 POLICE-PANTS 01-210-62-00-5421 03/22/11 46.99 WEARING APPAREL INVOICE TOTAL: 46.99 VENDOR TOTAL: 225.95 STRYPES STRYPES PLUS MORE INC. 10958 03/04/11 01 POLICE-REMOVE LETTERING AND 01-210-62-00-5409 03/22/11 200.00 MAINTENANCE - VEHICLES 02 STRIPING FROM OLD SQUAD ** COMMENT ** INVOICE TOTAL: 200.00 VENDOR TOTAL: 200.00 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC 20110056 02/15/11 01 MFT-COLD PATCH 15-000-75-00-7110 00204469 03/22/11 1,291.36 COLD PATCH INVOICE TOTAL: 1,291.36 20110132 03/02/11 01 MFT-COLD PATCH 15-000-75-00-7110 00204469 03/22/11 1, 417.92 COLD PATCH INVOICE TOTAL: 1,917.92 VENDOR TOTAL: 2, 709.28 TAPCO TAPCO 361038 02/24/11 01 MFT-3 TOTE W/ CLAMPS 15-000-75-00-7007 03/22/11 267.90 SIGNS INVOICE TOTAL: 267.90 VENDOR TOTAL: 267.90 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------------------- TARGET TARGET BANK 021811-CITY 02/18/11 01 COMM/RELATIONS-SUPPLIES AND 01-130-78-00-9010 03/22/11 97.70 COMMUNITY EVENTS 02 REFRESHMENTS FOR COMMUNITY ** COMMENT ** 03 NETWORKING NIGHT AND VOLUNTEER ** COMMENT ** 04 APPRECIATION DAY ** COMMENT ** INVOICE TOTAL: 97.70 VENDOR TOTAL: 97.70 TPI TPI BUILDING CODE CONSULTANTS 4842 02/28/11 01 COMM/DEV-FEBRUARY INSPECTIONS 01-220-61-00-5314 03/22/11 540.00 INSPECTIONS INVOICE TOTAL: 540.00 VENDOR TOTAL: 540.00 TRAFFIC TRAFFIC CONTROL CORPORATION 0000046917 01/14/11 01 STREETS-BATTERY BACK UP UNIT 01-410-62-00-5414 00204466 03/22/11 2,635.00 MAINTENANCE-TRAFFIC SIGNAL 02 FOR LIGHTS AT BRISTOL RIDGE ** COMMENT ** 03 AND RT34 ** COMMENT ** INVOICE TOTAL: 2,635.00 VENDOR TOTAL: 2,635.00 TUCKER TUCKER DEVELOPMENT CORP. 022811-STREBATE 03/03/11 01 FINANCE-OCTOBER - DECEMBER 01-120-78-00-9003 03/22/11 38,389.57 SALES TAX REBATE 02 SALES TAX REBATE ** COMMENT ** INVOICE TOTAL: 38,389.57 VENDOR TOTAL: 38,389.57 TUFFY TUFFY AUTO SERVICE CENTER 21680 02/24/11 01 POLICE-OIL CHANGE 01-210-62-00-5409 03/22/11 20.76 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.76 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------- TUFFY TUFFY AUTO SERVICE CENTER 21705 02/25/11 01 POLICE-OIL CHANGE 01-210-6200-5409 03/22/11 25.95 MAINTENANCE - VEHICLES INVOICE TOTAL: 25.95 VENDOR TOTAL: 46.71 UPS UNITED PARCEL SERVICE 00004296X2091 02/26/11 01 ADMIN-1 PKG. TO KFO 01-110-65-00-5808 03/22/11 49.00 POSTAGE & SHIPPING 02 WATER OP-1 PKG. TO ILEPA LABS 51-000-65-00-5808 41.96 POSTAGE & SHIPPING INVOICE TOTAL: 90.96 VENDOR TOTAL: 90.96 VIKICHEM VIKING CHEMICAL COMPANY 212519 03/04/11 01 WATER OP-CHEMICALS 51-000-62-00-5407 03/22/11 891.23 TREATMENT FACILITIES O&M INVOICE TOTAL: 891.23 VENDOR TOTAL: 891.23 VISA VISA 022411-PD 02/24/11 01 POLICE-SHOES 01-210-62-00-5421 03/22/11 34.36 WEARING APPAREL INVOICE TOTAL: 34.36 VENDOR TOTAL: 34.36 WARDC TINA C WARD 013111 02/13/11 01 FINANCE-JANUARY CONSULTING AND 01-120-62-00-5401 03/22/11 1,395.00 CONTRACTUAL SERVICES 02 ACCOUNTING SERVICES ** COMMENT ** INVOICE TOTAL: 1,395.00 VENDOR TOTAL: 1,395.00 _7F_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 26 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------------------------------------------------------- WESLEY WESLEY PROPERTY CORP. 022811-STREBATE 03/03/11 01 FINANCE-OCTOBER - DECEMBER 01-120-78-00-9003 03/22/11 34,094.60 SALES TAX REBATE 02 SALES TAX REBATE ** COMMENT ** INVOICE TOTAL: 34,094.60 VENDOR TOTAL: 34,094.60 WHEATLND WHEATLAND TITLE GUARANTY CO. 360620 02/28/11 01 ENG-TITLE COPY 01-150-62-00-5401 03/22/11 53.00 CONTRACTUAL SERVICES INVOICE TOTAL: 53.00 VENDOR TOTAL: 53.00 WHOLTIRE WHOLESALE TIRE 136583 02/16/11 01 POLICE-TIRE REPAIR 01-210-62-00-5409 03/22/11 15.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 15.00 136707 02/28/11 01 POLICE-TIRE MOUNT AND BALANCE 01-210-62-00-5409 03/22/11 189.45 MAINTENANCE - VEHICLES INVOICE TOTAL: 189.45 VENDOR TOTAL: 204.45 WIREWIZ WIRE WIZARD OF ILLINOIS, INC 10499 03/01/11 01 WATER OP-APRIL - JUNE ALARM 51-000-62-00-5401 03/22/11 621.00 CONTRACTUAL SERVICES 02 MONITORING ** COMMENT ** INVOICE TOTAL: 621.00 VENDOR TOTAL: 621.00 YBSD YORKVILLE BRISTOL 030311 03/03/11 01 TRUST & AGENCY-FEBRUARY 95-000-78-00-9008 03/22/11 226,604.30 YBSD PAYMENTS _7R_ DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 27 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------I----------------------------------------------------------- YBSD YORKVILLE BRISTOL 030311 03/03/11 02 SANITARY FEES ** COMMENT ** 03/22/11 INVOICE TOTAL: 226,604.30 VENDOR TOTAL: 226,604.30 YORKACE YORKVILLE ACE & RADIO SHACK 136908 02/25/11 01 STREETS-HARDWARE 01-410-65-00-5804 03/22/11 1.12 OPERATING SUPPLIES INVOICE TOTAL: 1.12 136953 02/28/11 01 STREETS-V BELT 01-410-65-00-5804 03/22/11 7.99 OPERATING SUPPLIES INVOICE TOTAL: 7.99 VENDOR TOTAL: 9.11 YORKNAPA YORKVILLE NAPA AUTO PARTS 951493 02/09/11 01 WATER OP-POWER SERVICE DIESEL 51-000-62-00-5408 03/22/11 33.48 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 33.48 951673 02/10/11 01 POLICE-BATTERY 01-210-62-00-5409 03/22/11 92.99 MAINTENANCE - VEHICLES INVOICE TOTAL: 92.99 951697 02/10/11 01 STREETS-WIPER BLADES, WIPER 01-410-62-00-5409 03/22/11 39.01 MAINTENANCE-VEHICLES 02 FLUID ** COMMENT ** INVOICE TOTAL: 39.01 952029 02/14/11 01 POLICE-WIPER BLADES 01-210-62-00-5409 03/22/11 37.78 MAINTENANCE - VEHICLES INVOICE TOTAL: 37.78 952455 02/17/11 01 STREETS-ROLLERS 01-410-62-00-5408 03/22/11 21.20 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 21.20 -97- DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 28 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------- YORKNAPA YORKVILLE NAPA AUTO PARTS 952563 02/18/11 01 STREETS-OIL DRI 01-410-65-00-5804 03/22/11 45.60 OPERATING SUPPLIES INVOICE TOTAL: 95.60 952920 02/22/11 01 STREETS-OIL DRI 01-410-65-00-5804 03/22/11 15.98 OPERATING SUPPLIES INVOICE TOTAL: 15.98 953126 02/24/11 01 STREETS-OIL FILTER 01-410-62-00-5409 03/22/11 9.88 MAINTENANCE-VEHICLES INVOICE TOTAL: 9.88 953712 03/01/11 01 POLICE-CHEVRON PROGARD CLEANER O1-210-62-00-5909 03/22/11 8.37 MAINTENANCE - VEHICLES INVOICE TOTAL: 8.37 VENDOR TOTAL: 304.29 YORKPDPC YORKVILLE POLICE DEPT. 030911 03/09/11 01 POLICE-TOBACCO COMPLIANCE O1-210-65-00-5801 03/22/11 6.00 SUPPLIES - GRANT REIMB 02 CHECK MERCHANDISE PURCHASE ** COMMENT ** 25.00 03 POLICE-VEHICLE REGISTRATION 01-210-65-00-5804 OPERATING SUPPLIES 04 TRANSFER ** COMMENT ** INVOICE TOTAL: 31.00 VENDOR TOTAL: 31.00 YORKPOST YORKVILLE POSTMASTER 030211 03/02/11 01 WATER OP-02/28/11 PENALTY 51-000-65-00-5808 03/22/11 375.00 POSTAGE & SHIPPING 02 BILL POSTAGE ** COMMENT ** INVOICE TOTAL: 375.00 VENDOR TOTAL: 375.00 DATE: 03/16/11 UNITED CITY OF YORKVILLE PAGE: 29 TIME: 09:39:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/22/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKSELF YORKVILLE SELF STORAGE, INC 022311-45 02/23/11 01 POLICE STORAGE RENT 01-210-65-00-5804 03/22/11 75.00 OPERATING SUPPLIES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 TOTAL ALL INVOICES: 690, 875.65 00 UNITED CITY OF YORKVILLE PAYROLL SUMMARY 3/12/2011 REGULAR OVERTIME TOTAL IMRF S. SECURITY TOTALS ADMINISTRATION 6,969.45 0.00 6,969.45 662.81 485.03 8,117.29 FINANCE 6,246.75 0.00 6,246.75 594.07 468.05 7,308.87 COMMUNITY REL. 1,875.00 0.00 1,875.00 0.00 124.31 1,999.31 ENGINEERING 6,197.74 0.00 6,197.74 589.41 459.48 7,246.63 POLICE 73,662.60 1,450.47 75,113.07 424.98 5,525.18 81,063.23 COMMUNITY DEV. 8,855.20 0.00 8,855.20 842.12 645.36 10,342.68 STREETS 9,688.26 388.01 10,076.27 958.26 749.13 11,783.66 WATER 13,614.72 45.08 13,659.80 1,299.06 998.36 15,957.22 SEWER 9,832.43 0.00 9,832.43 935.05 719.44 11,486.92 PARKS 13,977.79 0.00 13,977.79 1,329.27 1,031.74 16,338.80 RECREATION 9,424.24 0.00 9,424.24 825.81 712.38 10,962.43 REC. CENTER 8,729.74 0.00 8,729.74 490.19 662.05 9,881.98 LIBRARY 20,437.81 0.00 20,437.81 880.75 1,538.23 22,856.79 TOTALS 189,511.73 1,883.56 191,395.29 9,831.78 14,118.741 215,345.81 TOTAL PAYROLL 3/12/2011 215,345.81 TOTAL INVOICES 3/22/2011 690,875.65 TOTAL DISBURSEMENTS 906,221.46 ,n c/Ty Reviewed By: Agenda Item Number 2 i o J a s Legal ❑ Mayor #1 Finance ❑ EST. 1 � 1836 Engineer ❑ Tracking Number y City Administrator ❑ Consultant El K �� ty . CC 2011-23 a El LE Agenda Item Summary Memo Title: Resolution Supporting Installation of Blue Hospitality Signs Along Tollway Meeting and Date: City Council— 3/22/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Burd Name Department Agenda Item Notes: See attached letter and resolution. aurora area convention &visitors bureau 43 WEST GALENA BLVD. AURORA,IL 60506 (630)897-5581 (630)897-5589 FAx February 14,2011 Mayor Valerie Burd United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: IL Toll Authority Signage Resolution Dear Mayor Burd: The tourism industry has long had signage at the top of its issues. The AACVB has voted to join the others in the tourism industry in order to encourage the Illinois Toll Authority to move their Blue Signage Program from a pilot program to a regular program. We encourage the City of Yorkville to adopt the attached sign resolution. If you need any more information, please do not hesitate to call. Signed, 4�A P Sue Vos, President/CEO Dale Berman, Chairman of the Board of Directors �&Moq' Lynda Elmore, Strategic Planning Committee Chair Attached: Blue Signage Resolution Sample www enjoyauroraxom 0 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2011- RESOLUTION SUPPORTING THE INSTALLATION OF BLUE HOSPITALITY LOGO SIGNS ALONG THE ENTIRE ILLINOIS STATE TOLL HIGHWAY AUTHORITY SYSTEM WHEREAS, the United City of Yorkville and other regional business investors, with our collective purpose to initiate action which will enhance economic development and the growth of commerce and industry, and the travel industry in Illinois; and WHEREAS, the installation of blue logo signs along the entire Illinois State Toll Highway Authority system is important to our region, and provides vital information for travelers using all ISTHA and IDOT routes, including places to stay overnight, rest, visit, recreate, dine and provide services for vehicles; and WHEREAS, these routine stops made by travelers provide an important economic benefit and generate revenue to the Yorkville region, including needed tax revenues for the State of Illinois; and WHEREAS, the United City of Yorkville does hereby petition the Illinois State Toll Highway Authority (ISTHA) and the Illinois Department of Transportation (IDOT) to make any and all necessary engineering adjustments, and exhibit flexibility to eliminate and/or relax current state and/or federal regulations which currently prohibit logo signage installation, and move forward to install blue logo signs for lodging, restaurants, service stations and regional attractions along and throughout the entire highway and tollway systems; and WHEREAS, these newly installed logo signs on the Illinois State Toll Highway system will be located not to compete directly with the restaurants and/or service stations located within the Oasis system; and NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the United City of Yorkvile does hereby support the proposal for the installation of lodging, restaurants, service stations and attraction logo signs at various locations along the entire Illinois State Toll Highway Authority system, and support legislative, administrative and engineering action necessary to insure the installation of these needed logo signs. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR C/T y Reviewed By: Agenda Item Number 2 A o J Legal ❑ Mayor#2 11 "AM T Finance ■ EST. �Z 1836 Engineer El-�� Tracking Number City Administrator ■ °°°�^ov$ed' O Consultant ❑ Keetlall County CC 2011-22 <�E El Agenda Item Summary Memo Title: Ordinance Approving the 2011-2012 Fiscal Budget for the United City of Yorkville Meeting and Date: City Council March 22, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: CC 3/8/11 Action Taken: Public Hearing and discussion Item Number: CC 2011-22 Type of Vote Required: Majority Council Action Requested: None at this time; discussion. Submitted by: Bart Olson Administration Name Department Agenda Item Notes: .��0 Co.y o Memorandum " To: City Council EST. �Z 1836 From: Bart Olson, City Administrator -4 ` CC: O C u oY, p Date: March 18, 2011 Count Seat Subject: Budget discussion Action requested at 3-22 City Council meeting There is no action requested by staff at the City Council meeting, other than discussion on the policy options proposed in the February 18th memo from me to the City Council. There is a draft budget ordinance in the City Council packet for your information. At the April 12th City Council meeting, the budget ordinance will be in final form with the most recent figures for each fund, as have been discussed and amended by City Council. Supplemental information Attached are the other two memos associated with the budget discussion for the FY 12 proposed budget. Since the last City Council meeting (March 8th), only one substantial change to the budget will occur. That change is a result of our health insurance renewal, which is on tonight's City Council agenda for a vote. While the Finance Director and I went into the FY 12 budget with a conservative estimate of health insurance (15% higher than last year's total cost), our renewals came in much higher. Because of that variance and a higher than anticipated usage of the HRA plan for PPOs,the impact to this current year's budget and next year's budget is expected to be between $200,000 and $275,000. Further details on this estimate will be discussed at the City Council meeting and a final estimate for City Council adoption into the FY 12 proposed budget will be presented at the April 12th City Council meeting. The Recreation department budget and REC Center budget revisions discussed at Park Board on March 10th are in the March 24th Park Board packets for additional discussion. These budget revisions will be presented to City Council in April after the numbers are approved by the Park Board. `,SAD C►p 011% Memorandum To: City Council EST 1836 From: Bart Olson, City Administrator CC: Date: March 4, 2011 �.MQW* Subject: Budget amendments LE Please accept this report as a running list of all budget amendments authorized by City Council, all answers to questions posed, and all suggested changes from staff to the proposed budget as a result of new information during the FY 12 budget proposal discussion. During subsequent meetings, this report will increase in length as meeting summaries are added. Where attachments are referred to, those attachments will be distributed only once to the City Council (we will not redistribute the attachments each time this report is redistributed). February 26, 2011 Special City Council meeting Questions posed: 1) Request for detailed reports on expenses from the following line-items: a. Parks department, operating supplies b. Parks department, small tools c. Recreation department, Recreation equipment d. REC Center, operating supplies e. REC Center, repair and maintenance f. General fund revenues, miscellaneous income from FY 09 g. Administration department,postage and shipping from FY 11 projected h. Administration department, dues i. Engineering department, engineering supplies j. Streets, hand tools k. REC Center, outside repair and maintenance 2) Maintenance program on all City vehicles a. Information from Public Works and the Police Department is attached. Of note, no specific database exists within Public Works that itemizes the repairs and maintenance invoices to specific vehicles. Public Works has been directed to track maintenance invoices to vehicles going forward, similar to how the Police Department tracks maintenance. Also, as reported from time-to-time in the Administrator' Weekly, staff has been working with a fleet maintenance consultant for the past few months. This consultant is a former employee of a fleet maintenance department in another, larger, municipality. He is starting his own consulting company and has volunteered his services to the City for free in exchange for serving as a reference. He has submitted a preliminary report to Public Works and Parks that will be discussed at an upcoming Public Works Committee meeting, and he will be meeting with the Police in the near future. 3) Land-cash transfer to general fund for salaries a. Emails and memos from Superintendent Sleezer and Parks Designer Schraw are attached. These emails and memos detail the time spent in FY 11 and the estimates for time spent in FY 12 and beyond. 4) Mandatory training for certifications v. recommended training for professional development a. Summary for all departments: i. $34,800 in mandatory training ii. $16,400 in recommended training b. Administration Department: i. $9,000 total, all recommended training ii. This would send every alderman to IML with one night of lodging, and any new elected official to the IML's newly elected officials seminar in Summer 2011. It would also fund an ICMA national conference for me (in Milwaukee this year), and other general training for staff($100 to $200 per staff member, to be targeted at each staff member's areas of improvement). c. Finance Department i. $3,000 total, all recommended training ii. This would allow an IGFOA state conference for the Finance Director, as well as general training for staff. d. Engineering Department i. $2,650 total - $2,400 for mandatory training and$250 for recommended training. ii. The mandatory training is related to continuing education requirements related to PE's. The recommended training is for general training for the Senior Engineering Tech. e. Police Department i. $22,000 total, all mandatory training f. Community Development Department i. $1,900 total - $1,000 mandatory training and$900 recommended ii. The mandatory training is related to planning, building code, and landscape architect certifications. Recommended trainings would be for general training and seminars for the staff(state conferences). g. Streets Department i. $2,000 total, all mandatory training ii. Mandatory training is related to traffic signal certifications and electrical certifications. h. Water Department i. $3,600 total, all mandatory training ii. Mandatory training is related to water licenses. i. Sewer Department i. $1,000 total, all mandatory training ii. Mandatory training is related to wastewater licenses. j. Parks Department i. $3,350 total - $1,600 for mandatory training and$1,750 for recommended training ii. Mandatory training is related to playground safety certifications. Recommended training would be for general training and conferences (state). k. Recreation Department i. $2,700 total - $1,200 for mandatory training and$1,500 for recommended training ii. Mandatory training is related to CPRP certifications. Recommended training is for general training and conferences (state). Amendments made by City Council: 1) None voted upon Amendments suggested by staff, as a result of new information: 1) Police Commission 01-210-54-00-5411 a. FY 12 proposed budget originally: $7,000 b. FY 12 proposed budget, revised: $15,000 c. Impact on fund balance: ($8,000) d. Reason for suggested change: i. This number was based off of amounts spent in prior years. In this upcoming year, sergeants' testing must be completed. Even though no sergeants are proposed to be hired, the current sergeants list is set to expire and must be redone. 2) Development Fees 20-000-42-00-4214 (Police Equipment Capital Fund) a. FY 12 proposed budget originally: $17,500 b. FY 12 proposed budget, revised: $10,500 c. Impact on fund balance: ($7,000) (see note in "d") d. Reason for suggested change: i. As discussed at the 2/26 City Council meeting, the calculation for this line-item was incorrectly made off of a $500 per home impact fee. The amount is actually $300. This change has no impact on general fund fund balance,but it does impact the fund balance within the Police Equipment Capital Fund. 3) Road Contribution Fees 23-000-42-00-4214 (City-Wide Capital Fund) a. FY 12 proposed budget originally: $24,000 b. FY 12 proposed budget, revised: $20,000 c. Impact on fund balance: ($4,000) (see note in "d") d. As discussed at the 2/26 City Council meeting, the calculation for this line-item was incorrectly made off of an assumption of 12 homes at $2,000, when my budget narrative states it should be 10 homes at $2,000. This change has no impact on general fund fund balance, but it does impact thte fund balance within the City-Wide Capital Fund. Recommendation by staff for the items discussed above: Recommendation 1: Authorize the change in the Police Commission line-item from $7,000 to $15,000. Recommendation 2 and 3: Authorize the changes narrated in item#2 and#3 above, related to development fees within the Police Equipment Capital Fund and the road contribution fees within the City- Wide Capital Fund. Results: If the recommended changes are authorized by the City Council: FY 12 general fund proposed fund balance will go from$260,636 to $252,636 3 Co. 011% Memorandum To: City Council EST 1836 From: Bart Olson, City Administrator CC: Department Heads .y� p Date: February 18, 2011 �.MQW* Subject: FY 12 budget proposal LE Purpose and a note: Please accept this report and budget spreadsheet as an updated proposal for the FY 12 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2011 and April 30, 2012. The City had commonly referred to this period of time as "fiscal year 2011-2012", "FY 11/12" or similar. For ease of use, this period of time will be referred to only as "FY 2012" in the budget document and FY 12 in this memo. Background and "the big picture": There have been two unofficial budget discussions proposals for FY 12 presented to City Council in the past 12 months. The first budget discussion occurred during February through April 2010 as part of the FY 11 budget approval process, and is shown on the FY 10/11 budget document approved by City Council in April 2010 under the column title "Proposed FY 11/12 Budget". Some of the numbers proposed for FY 12 in February 2010 are still relevant; others are not. In the following memo, I will illustrate where the most substantial changes occurred in the FY 12 budget from what was proposed in April 2010 to what is being discussed today. For the clarity of the budget document, only the FY 12 figures proposed by the Mayor and staff are shown (since the figures proposed in April 2010 may not be relevant anymore). The second budget update was discussed in October 2010 when the City began discussions on satisfying the sewer debt for FY 12. That memo is included within the October 26th City Council packet if you wish to reference it. In the following memo, I will illustrate the substantial changes in the FY 12 budget figures discussed in that memo to what is being proposed today. The numbers discussed in the October 2010 memo were what we knew had changed between February 2010 and October 2010, and were provided to the City Council to show that we were (and are) dealing with general fund budget issues that prevented us from using the general fund to satisfy sewer debt. The budget document attached for your review contains 7 columns spanning 6 fiscal years. There is the FY 09 actual and FY 10 actual columns, which contain figures shown in those year's audits. There is the FY 11 adopted budget, which contains figures approved by City Council in April 2010. There is the FY 11 projection,which is where Finance Director Fredrickson and I think the FY 11 budget will be on April 30, 2011. There is the FY 12 proposed budget, which must be adopted(in some form)prior to April 30, 2011. Finally, the FY 13 and FY 14 budgets show the future impacts of budgetary decisions made today. To reiterate, the City Council will only formally approve figures contained within the "FY 12 proposed" column. 1 4 As discussed during the FY 09/10 audit, the City's general fund fund balance is at negative $492,000 as of April 30, 2010 and our cash flow position is poor. In order to improve our financial situation, we must run budget surpluses over the next few fiscal years. We expect to run a small budget deficit in FY 11 (due to the transfer of one large expense from FY 12 to FY 11), but we expect to eliminate the negative fund balance by the end of FY 12. These statements are dependent upon the actions of City Council in the review of this budget proposal. The City's water and sewer funds are expected to remain in good standing over the next three fiscal years, due to the City Council's decision to revert certain bond payments to property taxes in FY 12, and the implementation of the water infrastructure improvement and maintenance fee in FY 11. Unfortunately,the water infrastructure improvement and maintenance fee must remain in place through FY 14 due to Route 47 construction costs and increases in other water debt obligations—that is assuming that growth does not pick up over that time. Fortunately, the previously discussed and defeated sewer infrastructure improvement and maintenance fee does not need to be implemented in FY 12 or FY 13, but may need to be implemented in FY 14, which is when Rob Roy sewer bond payment agreements cease with Centex. Finally, over the next few years the following trends should be monitored: 1) If the City receives 200 new residential construction building permits within any fiscal year, it is likely the water infrastructure improvement and maintenance fee can be removed with no detriment to the water fund. If the City receives over 200 building permits within any fiscal year, we can discuss refunding past payments of the water infrastructure improvement and maintenance fee. 2) If the non-home rule sales tax referendum passes in April 2011, the sewer fund will likely be able to abate a portion of the property taxes associated with sewer debt that were not abated in January 2011 by the City Council. 3) The City needs 120 building permits per year in order to make the debt payments on the Public Works building on Wolf Street. Right now, we are budgeting for only 35 permits per year. The Public Works capital fund is expected to show a negative fund balance in April 2013 as a result. If the City receives any more than 35 per year, that event horizon is pushed out further into the future. 4) The Library budget for FY 12 was approved in summer 2010. The Library Board has not yet discussed their FY 13 or FY 14 budgets. Without any changes to their budget, the Library Board will have depleted their fund balance by FY 13. 5) The decision on the extension of the REC Center lease agreement must be made by December 2011. The end of the first five year term is July 2013. 2 5 6) The health of the general fund fund balance (discussed briefly above) already takes into account the City's funding of the Route 47 project and River Road bridge project with no borrowing within the water, sewer, or general fund. However, in order to fund streetscape improvements in the downtown TIF district that are related to Route 47 construction, a bond sale in the downtown TIF will likely be necessary—but should be easily repaid by TIF revenues over a 10-year period. That statement is contingent upon the City Council voting to entering into a contract with IDOT for those streetscape improvements in the Summer/Fall of 2011. Those improvements are called for in the City's Integrated Transportation Plan, but will ultimately be a policy decision for the City Council. 7) The health of the general fund fund balance does take into account the City's funding of the engineering and land acquisition associated with Game Farm Road expansion without borrowing. It does not take into account the funding of the construction of Game Farm Road without borrowing. The construction of Game Farm Road will not need to be paid for until FY 15, but it may be prudent for the City Council to maximize fund balance build-up prior to that point to defray the cost of borrowing for that project. Changes in budget format from last year to the next The foremost change to the budget format is the introduction of a summary sheet for each department and fund budget, which contains a projected fund balance component for each fund. This addition will hopefully give the casual budget observer a quicker, easier, and clearer understanding of the budget for each department and how that department's yearly budget impacts the City's long term fiscal health. The addition of the summary sheet corresponds with the elimination of a past budgeting practice—the "carry-over" or"beginning fund balance" line- item. By not showing these carry-over line-items within the revenues of each fund, everyone should have a clearer picture of what is actually be taken in as revenues each year and what is being spent—and whether the combination of those two processes results in a net financial gain or net financial loss to the City. Detailed examples will be given at the City Council budget meetings. The next large change in the budget format is the aggregation of smaller line-items into larger, more general line-items. This makes the budget easier to read, will cut down on budget coding errors, and will save staff time during bill processing. Instead of having line-items for office supplies, operating supplies and office equipment, there might be only one line-item for "office supplies" or"small tools and equipment". The third large change is the display of certain reimbursements received by the City. When the City receives a reimbursement for special police detail, that reimbursement was often shown as a credit in the expenditure line-item within the general fund. This means that within the expense line-item for police salaries, the reimbursement was subtracted from the total amount of budgeted police salaries. Instead, we are now showing the reimbursement as its own revenue line-item within the general fund and the police salaries line-item within the expenses of the police budget remain untouched. By doing this, we now have an accurate picture of the total 3 6 cost of running the police department. This results in an increase in expenses and an increase in revenues from a budget perspective, but no overall change in the financial health of the City. The fourth large change in the budget format will be seen when the City Council directs staff to make changes to individual line-items or staff has new information on line-items and needs to process changes to line-items. Instead of revising the FY 12 budget column and sending the elected officials a new copy of the proposed,we are going to keep the FY 12 budget spreadsheet as is until the end of the budget process. Instead, the City Council will receive budget change memos after each meeting that outline changes to individual line-items authorized by City Council at the previous meeting. The distribution of multiple copies of the budget last year was a source of confusion during the process, and hopefully this new format will eliminate that. The final large change is the creation of the administrative services cost centers within the budget. In prior years, the Finance Department budget was bloated with transfers to other funds in the budget. This resulted in an inaccurate picture of"Finance Department" operating expenses. Those transfers have been removed from the department budgets and put into their own sub-budget. Other general costs (i.e. legal)have been moved to this cost center as well. A moderate change, discussed above, is the extension to a three-year budget. Instead of showing only the FY 12 budget, we are showing an early FY 13 and FY 14 budget. Showing these budget columns allow us to see the long-term impacts of the decisions made today. A smaller change is the elimination of showing 6 years of past budget data in our spreadsheets. While some residents may be interested in seeing how this year's budget compares to previous years, this application has no practical purpose for staff or the elected officials in making a decision on the FY 12 budget. Further, the elimination of that data on our budget spreadsheet saves paper and makes the budget document easier to read. Finally, if anyone desires to see that budget data, the City has provided the FY 11 budget document in an excel format on the City's website here - http://yorkville.il.us/depts_fin_fy budget.php. The attachments on that page include all budget data back through FY 2003-2004. The small picture—items of note in the general fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as "R#", and expenditures are listed as "E#". R1) Property taxes—corporate levy 01-000-40-00-4000 R2) Property taxes—police pension 01-000-40-00-4010 a. In total, and notwithstanding the sewer debt issue, City real estate taxes are expected to grow over the next three fiscal years due to the increase in the consumer-price-index associated with the property tax cap. It is expected that most of the increase each year will be directed to the police pension system and the library. 4 7 R3) Municipal sales tax 01-000-40-00-4030 a. Retail sales data, both nationally and locally have outperformed recent expectations. We expect 2% increase in total revenues each year over the FY 11 projected numbers. R4) Electric Utility Tax 01-000-40-00-4040 R5) Natural Gas utility tax 01-000-40-00-4041 R6) Personal Property Replacement Tax 01-000-41-00-4120 R7) State income tax 01-000-41-00-4100 R8) Local use tax 01-000-41-00-4105 a. For these taxes,we saw record lows in FY 09/10. From that year to the current year, we are seeing a strong uptick in almost every tax, but we are keeping projected figures near FY 09/10 levels for the purpose of estimating revenues conservatively. b. Of note on the state income tax—in the October 2010 memo to City Council, I had estimated the FY 12 figure to be $1.4 million, up from$1.3 million in FY 11. The economy has markedly improved since October 2010 (as far as income tax disbursement estimates go!), but I do not expect$1.4 million to be achieved until FY 13. So, the FY 12 proposed figure is only $1.34 million. R9) Amusement tax 01-000-40-00-4060 a. The difference between the FY 11 projected budget and the FY 12 proposed budget is due to the fact that the amusement tax will be in place for a full season at Raging Waves. In order to partially offset the increase in the amusement tax, the City Council is expected to entertain a proposal to change the amount of admissions fee (authorized under Raging Waves' annexation agreement) that is rebated to Raging Waves. R10) Business District Tax 01-000-40-00-4070 a. This revenue line-item corresponds with an expenditure line-item of the same amount, as this tax is rebated 100%to the developer of Kendall Marketplace to pay down bonds related to public infrastructure. Although the performance of this line-item has no impact on the overall performance of the budget, it is noteworthy because it is one measurement of the ongoing performance of Kendall Marketplace. R11) Telephone utility tax 01-000-40-00-4043 a. While we expect land-line use to continue to decline, more people are turning towards cell-phones which are often more expensive month-to-month. R12) Cable franchise fees 01-000-40-00-4045 a. While we have seen a slight decrease in revenues associated with Comcast, we have seen large increases in revenues associated with AT&T. With the continued growth of the area, these numbers should increase each year. 5 8 R13) Pari-mutuel tax 01-000-40-00-4080 a. These taxes are tied to wagers or bets placed at the OTB. Through the first two months of operation, the tax has averaged$1,000 per month. While we expect these numbers to increase substantially(the original estimate provided by the developer was $90,000 per year)we are keeping the budget estimates low. R14) Building permits 01-000-42-00-4210 a. Revenue figures within this line-item will equal the exact cost of the Chief Building Official's salary,plus the Building Department Receptionist's salary, plus the cost of outsourced inspections. During the year, once those costs are met, all building permit revenue will be transferred into a capital fund for the use of one-time capital expenses. This prevents us from using one-item revenues for long-term operating costs in the future. The "surplus"building permit revenues are currently denoted in the City-wide capital fund budget under line-item 23- 000-42-00-4210. We do not expect any"surplus"building permit revenues until FY 13. R15) Development Fees 01-000-42-00-4214 a. Similar to the building permit revenues discussed in "R15" above, development fees are one-time revenues paid by developers when final plats are recorded, or when new subdivisions are proposed. Under best budgeting practices, these one- time revenues should go to fund one-time expenses—and thus,we have created a line-item within the city-wide capital fund for all development fees received by the City. The line-item in the capital fund is 23-000-42-00-4214. R16) Traffic fines 01-000-43-00-4310 R17) Administrative Adjudication 01-000-43-00-4320 R18) Police Tows 01-000-43-00-4325 a. All of these line-items were targeted in my October 2010 memo as possibly being over-estimated, and I was correct. These line-items have been revised downwards. R19) Reimb - employee health insurance 01-000-46-00-4670 a. The difference between the FY 11 approved budget and the FY 12 proposed budget is due to a change in budgeting. As discussed above in the discussion of the third large change in budgeting, some of the amounts in this line-item were moved from the expense line-item within the Finance Department for health insurance to this revenue line-item. R20) Reimbursement line-items Multiple#'s a. All other line-items included within the "01-000-46" grouping are new line-items that signal the budgeting change discussed in R19 above. 6 9 R21) Transfer from land-cash 01-000-49-00-4979 a. Land-cash dollars may be spent on staff hours spent constructing or administering land-cash eligible projects. In prior years, this accounted for about 35% of the City Parks Designer's hours and about 25% of the Superintendent of Parks' hours. In the next few years, we anticipate that their total hours spent on land-cash items will decrease, so the transfer has been decreased. The amounts shown account for: i. FY 12 1. 10% of City Parks Designer Schraw's salary 2. 20% of Superintendent Sleezer's salary ii. FY 13 1. 10% of City Parks Designer Schraw's salary 2. 17% of Superintendent Sleezer's salary iii. FY 14 1. 10% of City Parks Designer Schraw's salary 2. 10% of Superintendent Sleezer's salary El) All departments Multiple line-item#'s a. Any references to "retirement plan contribution" are the City's expense in paying into employee pensions. This line-item was previously referred to as "IMRF contributions" E2) All departments Multiple line-item#'s a. Any references to "FICA contribution"were previously referred to as "social security". E3) All departments Multiple line-item#'s a. Each department's "training and conferences" and"travel and lodging" line-items contain two calculations within the proposed figure. The first sub-figure is the amount that must be approved each year to maintain employee certifications and accreditations within that department. The costs associated with these certifications and accreditations were funded within the FY 11 budget, and should be funded again. The second sub-figure is related to training, seminars and conferences related to employees' professional development. While not necessary to maintain a certification or accreditation, it is my recommendation that we set aside money to conduct seminars, send employees to seminars, and send certain employees to state and national conferences. We have not funded any of these expenses in the past three years, and I fear that we may fall behind in overall staff efficiency by having an under-trained workforce, or worse create issues by not having employees educated on the latest information related to employment/personnel law. While the cost of a state or national conference may seem expensive, it is my experience that these conferences often pay for themselves through new initiatives or operational efficiencies. Finally, although the IML conference has been a source of much budget discussion in the past, it is my recommendation that the City Council fund conference fees and one night's lodging for all aldermen, mayor, clerk, treasurer, police chief, and myself. While 7 10 I am a firm believer of streamlining conference attendance (have one person learn something and then teach other employees), minimizing attendance does not adequately accommodate the unique viewpoints that each elected official brings to the table and the value that can be brought to the City if each elected official hears the conference seminars firsthand. Also, I am a firm believer in the value brought by our elected officials networking among other municipalities' elected officials—and the IML conference is the best place to network. i. Breakout between the two sub-figures will be provided at the meeting. E4) Dues and subscriptions (Admin) 01-110-54-00-5490 a. This line-item contains three former line-items, but the increase is related to the increase in MetroWest dues. E5) Auditing services (Finance) 01-120-54-00-5414 a. This line-item has decreased based on the bill to be received for the FY 10 audit (staff was able to save money by relying on the auditors less) and a projected decrease in costs related to an RFP for auditing services beyond FY 12. E6) Salaries and wages (Community Relations) 01-130-50-00-5010 E7) Part-time salaries (Community Relations) 01-130-50-00-5015 a. These line-items exchanged figures because of the transfer in employment status from full-time to part-time of the Community Relations Officer. No change in that status is expected through FY 14. E8) Holiday Under the Stars (Com Rel) 01-130-56-00-5693 a. While the budget figure has been eliminated, the event will still be held. Because the Community Relations Officer has only spent money on the event after sponsorship money has been received, it will not be shown within the budget and instead shown on an individual balance sheet account in the general fund's balance sheet. E9) Professional services (Engineering) 01-150-54-00-5462 a. Each year, $30,000 is budgeted for this line-item to be used for unanticipated engineering projects throughout the year. E10) Salaries—Police Officers 01-210-50-00-5010 E11) Salaries—Lieut/Sergeants/Chief 01-210-50-00-5012 a. The increase in the police officers line-item is related to mandatory wage increases during the first 5 years of employment for police officers (under their bargaining agreement) and the hire of one police officer on July 1St. The decrease in the salaries for the police management is related to the retirement of Sgt. Groesch (instead of replacing the vacant Sgt's position, the Chief wishes to hire the officer mentioned above). 8 11 E12) Bad debt 01-640-54-00-5499 a. The $89,000 shown in the FY 11 projected column is the last of the outstanding bad debt, except for bad debt associated with landfill litigation (ongoing). The small picture—all other funds Motor Fuel Tax Fund R1) Illinois Jobs Now Proceeds 15-000-40-00-4172 a. Supplemental MFT disbursements were announced last year, and the City received the first disbursement of$73,000 this year. Under that program, the City will receive two additional disbursements in each of the next two fiscal years. R2) Reimb—Old Jail/Downtown Parking Lot 15-000-46-00-4605 a. The amount received in FY 12 is for the construction of the parking lot, which is expected to be completed by the end of calendar year 2011. R3) Transfer from General Fund 15-000-49-00-4901 a. This is the amount the general fund must transfer to MFT in order to fund the Game Farm Road project engineering and land acquisition, River Road bridge project, and MFT-eligible expenses related to Route 47 expansion. E1) Patching 15-155-56-00-5632 a. With additional revenues available to the City under MFT disbursements, the patching program can be expanded. E2) Route 47 expansion 15-155-60-00-6079 a. MFT eligible expenses associated with the Route 47 expansion include sidewalk construction, streetlighting, traffic signal replacement, roadway work(at intersections where City roads meet Route 47), etc. IDOT will bill the City as work is completed, which is why the expenditures are spread over three fiscal years. Parks and Recreation (Operating) Note to the reader: Recreation Manager Tim Evans was on furlough the week prior to the budget distribution, so the Recreation and REC Center budget has not received the same amount of scrutiny other department budgets have received. To the extent that changes are made by him the week of February 21 S`, those changes will be discussed and communicated to the Park Board. Additional materials may be distributed at the meetings. R1) Program Fees 79-000-44-00-4440 a. Programs have continued to run at acceptable profit margins, but attendance has been less than expected at classes that have run, and more classes have been cancelled than expected. 9 12 R2) Rental Income 79-000-48-00-4820 a. The large spike in FY 12, the drop in FY 13, and the jump in FY 14 is related to the Verizon Wireless land lease agreement approved by the City Council recently. Under the agreement, the lessee will make two years of lease payments in FY 11, none in FY 12 and one payment in FY 13 (and then one payment each subsequent FY). R3) Transfer from the General Fund 79-000-49-00-4901 a. In the past, the general fund transfer has fluctuated from year to year, in the hopes of establishing a fund balance for the Parks and Recreation department. This year, and each year going forward, staff is proposing to transfer only the amount of money needed to the Parks and Recreation department budget to balance the budget and keep the Parks and Recreation fund balance at zero. This means that each year(as has been the case for the past 3 years) the City's general fund will temporary loan the Parks and Recreation department a specific amount of money for cash-flow purposes. When the City's general fund proceeds back to acceptable levels (10%), the Parks and Recreation department budget should then seek to establish a fund balance. Land-Cash RI) State Grants 72-000-41-00-4170 a. This line-item condenses several line-items from the old budget format. In this expense, we anticipate receiving reimbursement for the Whispering Meadows OSLAD grant and Wheaton Woods RTP grant in FY 11, Prairie Meadows grant in FY 12, and Raintree Park B in FY 13. If the City Council authorizes the following grants, we anticipate grant projects in FY 13 in for Hopkins Park (Clark property) and the Riverfront Park. El) Caledonia 72-720-60-00-6029 a. With the proceeds from various grant reimbursements, and in anticipation of future receipt of land-cash dollars, staff is proposing to construct a playground at the Caledonia park-site in FY 12. E2) Raintree Village (Park B) 72-720-60-00-6036 a. The amount proposed in FY 12 for this park is the final expenses associated with the construction of the Raintree Park B OSLAD grant. Fox Industrial TIF Fund The bond associated with the Fox Industrial TIF was paid off in FY 11, and staff is proposing to close out the TIF fund and declare the excess revenues as surplus. These taxes would be proportionally distributed to all taxing bodies and the TIF would be abolished. 10 13 Countryside TIF Fund The fund issued a bond in 2005 and distributed a portion of the proceeds to the Countryside land-owner for the demolition of the Countryside Center. The land was sold and the new developer has failed to meet terms of the agreement and is in default. Currently, the debt service on the bond issued in 2005 is being paid with bond proceeds. The bond proceeds will be sufficient to pay debt service until 2019, when there will be 6 more years and $1.8 million in debt service payments due through 2024 (assuming the property is not redeveloped before 2019). Downtown TIF E1) Route 47 Expansion 88-880-60-00-6079 a. The expenses proposed for FY 12 in this line item are for infrastructure and streetscape improvements associated with the Route 47 expansion. If the City Council chooses to authorize the expenses during their funding agreement negotiations with IDOT, a bond could be issued to cover these costs. That bond would be repaid by TIF dollars, likely over a 10 year period. Debt Service Fund R1) Property Taxes—2005A Bond 42-000-40-00-4006 a. This is the non-abatement of property taxes associated with the 2005A bond for the in-town road program. The non-abatement of this property tax is necessary in FY 13 and FY 14 in order to fund Route 47 construction without borrowing—if the non home rule sales tax referendum fails. E 1) Principle Payment (2004C Bond) 42-420-81-00-8000 E2) Interest payment(2004C Bond) 42-420-81-00-8050 a. This bond is for the original in-town road program. The last debt service payment is scheduled for FY 13. Municipal Building Fund R1) Development Fees 16-000-42-00-4214 a. $150 per building permit x 35 building permits expected. Parks Capital Fund RI) Development Fees 22-000-42-00-4215 a. $50 per building permit x 35 building permits. E 1) Raintree Park 22-222-60-00-6035 a. The expense proposed in FY 12 is for public improvements that Lennar gave us money to complete in FY 10. This money is located within its own bank account. 11 14 Police Capital Fund R1) Development Fees 20-000-42-00-4214 a. $300 per building permit x 35 permits E1) Vehicles 20-200-60-00-6070 a. This allows for the purchase of 1 vehicle per year, as needed. Public Works Capital Fund R1) Development Fees 21-000-42-00-4214 a. $700 per building permit x 35 permits R2) Transfer from Parks and Rec capital 21-000-49-00-4922 a. Parks and Ree's share of the building purchase. E 1) Principle Payment 21-211-92-00-8000 E2) Interest Payment 21-211-92-00-8050 a. The annual cost of debt service for the south Public Works building on Wolf Street. City Wide Capital Fund R1) Building Permits 23-000-42-00-4210 R2) Development Fees 23-000-42-00-4214 a. As discussed in R14 and R15 in the general fund discussion above,both of these revenues are one-time revenues that were previously coded in the general fund. Good budgeting practices would have one-time revenues paying for one-time expenses only—which is what this change accomplishes. R3) Engineering Capital Fee 23-000-42-00-4213 a. $100 per building permit x 30 building permits. We are assuming less permits than other impact fees because not all annexation agreements authorize the engineering impact fee. R4) Road contribution Fee 23-000-42-00-4222 a. $2000 per building permit x 10 building permits. We are assuming less permits than other impact fees because not all annexation agreements authorize the road contribution fee. R5) Transfer from General Fund 23-000-49-00-4901 a. The amount proposed in FY 12 is for the sole purpose of funding the last payment to the Clark family for the acquisition of Hopkins Park. El) Principle payment(Clark Property) 23-230-97-00-8000 a. This is the final payment in the purchase contract for the Clark property. 12 15 Water Fund RI) Property taxes—2007A bond 51-000-40-00-4007 a. This is the non-abatement of property taxes associated with the 2007A bond. The non-abatement of this property tax is necessary in FY 13 and FY 14 in order to fund Route 47 construction and the balloon payments associated with other debt certificates without borrowing—if the non home rule sales tax referendum fails. R2) Water sales 51-000-44-00-4424 a. The FY 11 projected number is on target with the FY 09 actual and FY 10 actual figures. R3) Water infrastructure fee 51-000-44-00-4440 a. The water infrastructure improvement and maintenance fee, commonly called the water infrastructure fee or water bonding fee, is shown as needed through FY 14. It is necessary due to Route 47 construction costs and balloon payments associated with debt certificates within the water fund(2006A). If the City receives 200 building permits in one fiscal year, this water infrastructure fee could be eliminated R4) Water connection fees 51-000-44-00-4450 a. The decline of this line-item is the chief cause of the water fund budget issues over the past few years. We are anticipating 35 residential water connection fees this year at an average of$3,300 and $10,000 worth of commercial water meters. R5) Transfer from Sewer fund 51-000-49-00-4952 a. The transfer from the sewer fund into the water fund is to pay for half of the 2005C bond's debt service payment that is coded entirely in the water fund. The bond was for water and sewer projects. El) Bad debt 51-510-54-00-5499 a. The expenses in this line-item relate to the non-payment of water bills. E2) Route 47 expansion 51-510-60-00-6079 a. The expenses within this line-item are for all water improvements and relocations associated with the Route 47 expansion project. At this time, we are projecting to be able to pay these costs without borrowing. E3) Grande Reserve Court Order 51-510-75-00-7502 a. The expenses in this line-item are to repay the Grande Reserve developer for construction of regional water improvements. The payments are 36 equal installments between December 2009 and December 2012. 13 16 Sewer Fund R1) Property Taxes—2004 B Bond 52-000-40-00-4009 R2) Property Taxes—2005 D Bond 52-000-40-00-4013 R3) Property Taxes—2008 Bond 52-000-40-00-4014 a. This is the non-abatement of property taxes associated with the listed bonds. The non-abatement of these property taxes is necessary in FY 13 and FY 14 in order to fund debt service associated with the bonds—if the non home rule sales tax referendum fails and/or the housing economy does not rebound. R4) Sewer Infrastructure Fees 52-000-44-00-4460 a. The revenues shown in FY 14 are projected to be for a"sewer bonding fee," and would be necessary if the housing economy does not rebound, the non-home rule sales tax referendum fails, and/or new property is not developed. El) Route 47 Expansion 52-520-60-00-6079 a. The expenses shown in this line-item are for all sewer related relocations and improvements related to the Route 47 expansion. At this point,we are assuming all sewer related costs for Route 47 will be able to be paid out of the sewer fund without borrowing. E2) Transfer to Water 52-520-99-00-9901 a. The transfer from the sewer fund into the water fund is to pay for half of a bond's debt service payment that is coded entirely in the water fund. The bond was for water and sewer projects. REC Center R1) Membership Fees 80-000-44-00-4444 a. In FY 11, membership fees are expected to come in between $400,000 and $410,000. To budget conservatively,we have shown the former. We have seen enough month over month growth to budget $410,000 for each year in the future. E1) Rental and Lease purchase 80-800-54-00-5485 a. The increase in this line-item each year is stipulated by the lease contract. Mayor Burd has been meeting with the property owners to renegotiate the lease terms in hope of decreasing the monthly price. E2) Outside Repair and Maintenance 80-800-54-00-5495 a. While this line-item has not changed from year-to-year, staff is expected some additional maintenance costs to occur near the end of FY 11 that may necessitate the need to increase the budgeted amount each year. Staff is working with the property owners to replace some of the HVAC units in the building. 14 17 E3) Property tax payment 80-800-54-00-5497 a. The payment of property taxes by the City is a provision within the lease agreement. Staff is seeking property tax exemption language to be added to the state code that would allow this expenditure to be eliminated. Library Budget (Operating, Capital,Impact Fee) The FY 12 budget was approved by the library board in summer 2010, and is presented. The Library Board has not begun discussing the FY 13 or FY 14 budget yet. 15 18 Budget ideas and policy options Except where specifically noted, the FY 12, FY 13, and FY 14 proposed budget document does not contain any of the items discussed below. The intent of the discussions of these ideas was for the City Council to determine which are acceptable and direct staff to add them into the budget. 1) Western Riverfront Park building use a. The Park Board recommended last Thursday to lease out the southern 500sf of the Riverfront Building that currently houses a preschool. This RFP/lease agreement is being drafted by staff, is similar to the most recently discussed RFP/lease agreement for the building at the east end of the park, and will be submitted to City Council at the February 22'd meeting. i. The Park Board also directed staff to move the preschool from this building to the old post office at 201 W Hydraulic St. This new preschool location should be available for use by mid-Spring, and will allow us to expand registrations. b. Budget impact if implemented in FY 12: $400 per month in revenues for the Parks and Recreation operating budget. 2) Riverfront Park kiosk a. The Administration Committee discussed installing a business kiosk at the park to show paddlers where area businesses are located. Staff is researching the cost of a professionally installed kiosk vs. building one with in-house staff. b. Budget impact if implemented in FY 12: $1000 - $5000 in direct expenses, and an undetermined amount of growth in property taxes and sales taxes through increased business activity as a result of the exposure for those that display in the kiosk. 3) Zip line across the Fox River a. The Administration Committee discussed installation of a zip-line across the river. While I think this idea has merit and has a good chance of succeeding, the City would need to partner with a company who has operated a zip-line and would need a significant amount of time to do due diligence on this project. Challenges will include seeking approval from private land-owners and/or the state for use of land in order to accommodate the footprint of a zip-line. Ultimately, this may be developed and operated by a private enterprise,who would only seek development assistance from the City. b. Budget impact if implemented in FY 12: N/A, as it would have to be planned and constructed throughout FY 12 (if the City partners with a private entity in the funding). 4) Commercial alarm fines a. This item was discussed briefly at the Administration Committee in January and February 2011. Some municipalities that have been plagued by repeated false alarm calls from certain commercial entities have decided to fine the entities in a 16 19 punitive manner due to the time spent by police officers responding to the calls. The City currently has an ordinance for repeated false alarm calls of- 4-9 responses in a calendar year: $50 each 10-19 responses in a calendar year: $100 each 20+responses in a calendar year: $250 each b. Budget impact if implemented in FY 12: To be determined. 5) Traditional economic development incentives a. Continue to offer developers TIF incentives, sales tax sharing incentives, recapture incentives, and other methods to attract businesses. Of note,waiving recapture costs on a sewer debt would be considered an incentive to a developer. b. Budget impact if implemented in FY 12: Contingent upon development. 6) Digital billboards within City limits, and possibly on City property a. Attached is an editorial from a newspaper in Colorado Springs outlining their wish for more digital billboards within their boundaries. Digital billboards would generate revenue through the City through permit fees (if they are on private property) and through ground-lease fees if they are on City property. The City staff has had brief conversations with billboard company representatives,who have indicated a strong interest in a couple sites in the City, should the City Council indicate they are willing to consider them. b. Budget impact if implemented in FY 12: $30,000+ in revenue. 7) More cell towers on municipal property a. Cell service is only going to expand in the future, due to the increased demand for data used in smartphones. The Wheaton Woods cell tower lease recently approved by City Council has a revenue stream of$35,000 per year. The visual impact of the cell tower,we feel, is minimized as the cell tower is in the form of a flag pole. b. Budget impact if implemented in FY 12: $21,000 to $35,000 depending on whether the lease is for ground space or water tower space. 8) 6%telecommunications tax a. The maximum rate allowed by state statutes is 6%. We are currently at 5%. b. Budget impact if implemented in FY 12: $40,000 in revenues. c. Budget impact if implemented each year thereafter: $100,000 in revenues. 9) Senior garbage subsidy a. Seniors pay$1 per billing cycle for garbage service that costs the City roughly $40 per billing cycle. Over the course of a year, that translates into a $120,000 subsidy. Previous discussions have revolved around implementing a subsidy for seniors who are experiencing financial hardship only. b. Budget impact if implemented in FY 12: $120,000 in revenues. 17 20 10)Referendum for sales tax increase a. The referendum was authorized by City Council in January 2011. The referendum is scheduled for the April 2011 municipal election. b. Budget impact if implemented in FY 12: $500,000 in revenues. c. Budget impact if implemented each year thereafter: $2,000,000+ in revenues per year. 11)Interns a. The cost effectiveness of interns is very high. Should we run into a scenario where the City Council does not feel the current service levels are acceptable, interns would provide the best option for getting work done at little cost. b. Budget impact if implemented in FY 12: $13,500 in expenses per intern. 12)Outsourcing with other municipalities and consultants a. I have spoken with staff members in other organizations that are interested in out- sourcing their staff on a limited basis to the City. Specifically, we have needs in the IT and GIS field. This follows a recommendation from the Metropolitan Mayors Caucus report on service consolidation, for which Mayor Burd sat on the committee. Of note, prior to layoffs we had outsourced our GIS staff to other communities, and those communities had paid use an hourly fee. b. Budget impact if implemented in FY 12: Already proposed in the budget due to staff layoffs that have already occurred. GIS services and IT services are expected to cost the City less than $50,000 in expenses per year. 13)Vehicle stickers a. This was discussed by the Public Works committee briefly during the December meeting. One member of the committee was opposed to it, and the other two members were interested in seeing a brief City analysis of the service during the budget discussions. Vehicle stickers could be used as a way of equitably distributing the cost of a road maintenance program to those residents who use the roads most frequently(vehicle owners), but would have some administrative hurdles. b. Budget impact if implemented in FY 12: To be determined(staff needs more time to study) 14)iPads v. paper a. A few years ago, the City discussed purchasing laptops for City Council members instead of printing packets. The laptops would have paid for themselves over the course of one or two years. iPads are starting to be used by boards in place of traditional laptops. Their main benefit is that they are cheaper than traditional laptop, and can be more user friendly. b. Budget impact if implemented in FY 12: $500 in expense per iPad, and$100 to $200 in cost savings due to lack of paper packets for the individual (depending on the size of the packet). 15)Selling or leasing assets 18 21 a. Land? While it is not a seller's market, the City does have a moderate amount of land used for non-park purposes. b. Buildings? Again, it is not a seller's market—but the City does have buildings that are currently being underutilized due to staff cuts. City Hall, on the administrative side is at 50% capacity. The old Post Office is currently being used for cold storage and Park Board meetings. The Riverfront Building concession-lease RFP is currently being reviewed by the Park Board, and is expected to generate about $10,000 per year in lease and concession fees. c. Budget impact if implemented in FY 12: Highly variable, depending on the property being discussed. 16)Business registration a. Business licenses are available under state statutes. This could generate an amount multiplied by the number of individual businesses in the City(less than 750), and would result in the staff having an accurate, up-to-date database of contacts at every business in the City. We currently have an incomplete database via utility billing—as some strip malls have one meter for multiple units. b. Budget impact if implemented in FY 12: $7,500 to $15,000 in revenue, depending on the amount of the registration fee ($10 or$20). 17)Selling other sponsorship opportunities a. A few months ago, the City of Naperville briefly brought up the concept of selling adspace on City buildings. The Village of Oswego has also discussed an offer from a local business to have their business name on a water tower. The City of Chicago has participated in a pothole filling program with Kentucky Fried Chicken, wherein KFC pays to have potholes filled in Chicago with a KFC stamp placed on the fill material. b. Budget impact if implemented in FY 12: Highly variable, depending on the company interested and the location of the advertisement. Potential for $100,000+per year. 18)More furloughs a. Non-union City staff are taking 5-days of furloughs this fiscal year. These could be increased,but would fail to impact almost half of the entire City staff(the other half are in unions). Increasing furlough days would impact City services due to the recent staff cuts, and would further hurt morale with employees who are not in unions. b. Budget impact if implemented in FY 12: $25,000 in expense reductions. 19)Pay cuts a. The conversation applies to pay cuts as it does to implementing furloughs. When almost half of the City employees have a bargaining contract, the impacts are not equitable. The efforts to negotiate pay cuts or furloughs with unions would be partially offset through increased attorney's fees and other concessions the City would have to make. b. Budget impact if implemented in FY 12: Variable. 19 22 20)Structural change in budgeting a. In FY 11, there are still one-time revenues being used to fund ongoing operational costs. Mayor Burd had argued against this practice in the past and has mandated it be ended in FY 12. Continuing to use one-time revenues (building permits, development fees) in the general fund to pay for operational expenses would be irresponsible budgeting. In fact, the direction to change this practice in FY 12 was one driving force for the layoffs that occurred this month(namely, we are planning to set aside one-time revenues in FY 12 for capital purposes, instead of using them to pay salaries). b. Budget impact if implemented in FY 12: Already proposed in the budget. 21)Enterprise opportunities a. The article about the potential solar power facility in Yorkville or Oswego is a good example. There are going to be many opportunities for the City to venture into enterprise opportunities in the near future, be it for a solar farm or a whitewater recreational facility event. b. Budget impact if implemented in FY 12: Highly variable, depending on the opportunity. 22)Off peak water pumping hours a. The Administration Committee briefly discussed pumping water during off-peak hours only, in order to save on energy costs. The staff is researching the concept, as discussed by Alderwoman Sutcliff. b. Budget impact if implemented in FY 12: Undetermined. 20 FISCAL YEAR 2011 - 2012 BUDGET cj � 0 r. ESL � I� 1836 count, scilt of CE P OP os ED 24 United City of Yorkville, Illinois Fiscal Year 2011 - 2012 Budget May 1, 2011 to April 30, 2012 City Council Mayor: Valerie Burd lst Ward Alderman: Wally Werderich lst Ward Alderman: George Gilson, Jr. 2nd Ward Alderman: Arden Joe Plocher 2nd Ward Alderman: Gary Golinski 3rd Ward Alderman: Marry Munns 3rd Ward Alderman: Robyn Sutcliff 4th Ward Alderman: Rose Spears 4th Ward Alderman: Diane Teeling Treasurer: William Powell City Clerk: Jackie Milschewski Administration City Administrator: Bart Olson Finance Director: Rob Fredrickson Public Works Director: Eric Dhuse Police Chief. Rich Hart City Engineer: Joe Wywrot Community Development Director: Krysti Barksdale-Noble Library Director: Michelle Pfister Community Relations Officer: Glory Spies 25 GENERAL FUND (01) The General Fund is the City's primary operating fund. It accounts for major tax revenue used to support administrative and public safety function: FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Revenue Taxes 6,594,157 6,794,541 7,090,349 7,157,226 7,514,504 7,643,715 7,778,606 Intergovernmental 1,329,472 1,652,385 1,718,866 1,736,795 1,738,496 1,788,496 1,838,496 Licenses&Permits 578,733 259,850 322,670 218,000 165,650 165,650 165,650 Fines&Forfeits 152,734 199,140 382,550 204,671 215,000 215,000 215,000 Charges for Service 1,147,388 1,252,904 1,212,085 1,304,962 1,303,932 1,306,411 1,308,939 Investment Earnings 18,629 62,043 3,000 2,058 2,000 2,000 2,000 Reimbursements 395,385 424,703 341,543 391,843 340,800 335,800 337,800 Miscellaneous 41,959 17,204 26,605 17,150 16,000 16,000 16,000 Other Financing Sources 902,485 354,658 335,357 235,357 194,992 192,759 187,548 Total Revenue 11,160,942 11,017,428 11,433,025 11,268,062 11,491,374 11,665,831 11,850,039 Expenditures Salaries 4,374,826 4,048,018 3,766,082 3,558,657 3,310,895 3,310,895 3,310,895 Benefits 2,052,692 2,325,141 2,461,298 2,326,791 2,510,132 2,738,400 2,990,413 Contractual Services 3,839,677 4,423,646 3,105,690 3,609,202 3,625,320 3,717,211 3,741,722 Supplies 322,098 249,742 320,884 310,039 303,695 308,825 315,052 Capital Outlay 46 11,330 44,232 42,232 4,000 4,000 4,000 Contingencies (7,047) 16,153 10,000 100,000 10,000 10,000 10,000 Other Financing Uses 2,312,731 1,654,594 1,668,794 1,333,448 961,450 1,274,675 889,735 Total Expenditures 12,895,022 12,728,624 11,376,980 11,280,369 10,725,492 11,364,006 11,261,817 Surplus(Deficit) (1,734,080) (1,711,196) 56,045 (12,307) 765,882 301,825 588,222 Ending Fund Balance 1,218,257 (492,939) 1,274,302 (505,246) 260,636 562,461 1,150,683 -4.5% 2.4% 4.9% 10.2% $1,500 Fund Balance $1,000 s $500 $0 ($5oo) ($1,000) 26 United City of Yorkville General Fund 01 GENERAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes O1-000-40-00-4000 PROPERTY TAXES-CORPORATE LEVY 1,804,657 2,084,192 2,100,000 2,185,529 2,290,964 2,295,984 2,305,000 O1-000-40-00-4010 PROPERTY TAXES-POLICE PENSION 297,327 323,291 350,000 336,041 375,000 400,000 425,000 O1-000-40-00-4012 PROPERTY TAXES-FOX INDUSTRIAL TIF - - - 29,804 - - - Fox Industrial TlFLiquidation FY 2011 01-000-40-00-4030 MUNICIPAL SALES TAX 2,500,285 2,446,099 2,440,000 2,500,000 2,550,000 2,601,000 2,653,020 O1-000-40-00-4040 ELECTRIC UTILITY TAX 572,959 548,774 565,000 580,000 591,600 603,432 615,501 O1-000-40-00-4041 NATURAL GAS UTILITY TAX 349,136 284,895 396,000 285,000 290,700 296,514 302,444 O1-000-40-00-4043 TELEPHONE UTILITY TAX 519,669 518,446 600,000 525,000 535,500 546,210 557,134 O1-000-40-00-4045 CABLE FRANCHISE FEES 189,131 188,282 190,000 200,000 204,000 208,080 212,242 O1-000-40-00-4050 HOTEL TAX 19,652 17,262 20,000 30,000 30,600 31,212 31,836 O1-000-40-00-4060 AMUSEMENT TAX 111,083 112,964 162,964 108 134,000 134,000 134,000 O1-000-40-00-4065 ADMISSIONS TAX - - 112,964 181,744 190,000 200,000 210,000 O1-000-40-00-4070 BUSINESS DISTRICT TAX 226,122 263,363 150,000 294,000 300,000 300,000 300,000 O1-000-40-00-4075 AUTO RENTAL TAX 4,137 6,973 3,421 7,000 7,140 7,283 7,429 O1-000-40-00-4080 PARA-MUTUEL TAX - - - 3,000 15,000 20,000 25,000 OTB $15,000 Total: Taxes $6,594,157 $6,794,541 $7,090,349 $7,157,226 $7,514,504 $7,643,715 $73778,606 Intergovernmental O1-000-41-00-4100 STATE INCOME TAX 1,004,980 1,277,889 1,300,000 1,300,000 1,340,000 1,390,000 1,440,000 O1-000-41-00-4105 LOCAL USE TAX 165,054 201,681 237,063 210,000 210,000 210,000 210,000 O1-000-41-00-4110 ROAD&BRIDGE TAX 143,506 151,196 160,000 164,296 164,296 164,296 164,296 O1-000-41-00-4120 PERSONAL PROPERTY TAX 17,690 13,409 20,000 13,000 13,000 13,000 13,000 O1-000-41-00-4160 FEDERAL GRANTS - 1,502 - 12,913 9,200 9,200 9,200 HIDTAReimb $5,000 COPS-Vest Grant$4,200 01-000-41-00-4170 STATE GRANTS (1,758) 1,870 1,803 34,390 - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 4,838 - 2,196 23000 2,000 2,000 Pull Tab&Jar Games$2,000 Total: Intergovernmental $1,329,472 $1,652,385 $1,718,866 $1,736,795 $1,738,496 $1,788,496 $1,838,496 Licenses and Permits 01-000-42-00-4200 LIQUOR LICENSE 50,008 43,545 30,000 40,000 40,000 40,000 40,000 01-000-42-00-4205 OTHER LICENSES 4,964 3,786 4,500 3,000 3,000 3,000 3,000 01-000-42-00-4210 BUILDING PERMITS 322,160 190,579 205,000 140,000 122,400 122,400 122,400 01-000-42-00-4214 DEVELOPMENT FEES 199,722 21,690 80,170 35,000 - - - Moved to City-Wide Capital Fund 01-000-42-00-4220 FILING FEES 1,880 250 3,000 - 250 250 250 Total: Licenses and Permits $578,733 $259,850 $322,670 $218,000 $1659650 $165,650 $165,650 Fines and Forfeits 01-000-43-00-4310 TRAFFIC FINES 130,344 129,075 151,275 91,671 95,000 95,000 95,000 O1-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 22,390 44,565 50,000 26,000 30,000 30,000 30,000 01-000-43-00-4325 POLICE TOWS - 25,500 181,275 87,000 90,000 90,000 90,000 Total: Fines and Forfeits $152,734 $199,140 $3829550 $204,671 $215,000 $2159000 $215,000 27 United City of Yorkville General Fund of GENERAL,FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 28 United City of Yorkville General Fund of GENERAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 01-000-44-00-4400 GARBAGE SURCHARGE 1,081,313 1,132,478 1,050,000 1,175,000 1,175,000 1,175,000 1,175,000 01-000-44-00-4405 COLLECTION FEE-YBSD 66,075 119,121 121,503 121,502 123,932 126,411 128,939 01-000-44-00-4412 SERVICE CHARGE-LIBRARY - - 40,582 - - - - 01-000-44-00-4414 OTHER SERVICES 1,305 - 3,960 - - - 01-000-44-00-4474 POLICE SPECIAL DETAIL - 4,500 5,000 5,000 5,000 Total: Charges for Services $1,147,388 $1,252,904 $1,212,085 $1,304,962 $1,303,932 $1,306,411 $1,308,939 Investment Earnings 01-000-45-00-4500 INVESTMENT EARNINGS 18,629 62,043 3,000 2,058 2,000 2,000 2,000 Total: Investment Earnings $18,629 $62,043 $3,000 $2,058 $2,000 $2,000 $2,000 Reimbursements 01-000-46-00-4601 REIMB-LEGAL EXPENSES - 27,848 150,000 37,130 12,000 - - 01-000-46-00-4650 REIMB-TRAFFIC SIGNAL 18,289 14,925 14,925 33,067 15,000 15,000 15,000 01-000-46-00-4668 REIMB-COBRA CONTRIBUTIONS - - - 35,766 20,000 20,000 20,000 01-000-46-00-4669 REIMB-RETIREE INS CONTRIBUTIONS - - - 35,000 50,000 52,000 54,000 01-000-46-00-4670 REIMB-EMPLOYEE INS CONTRIBUTIONS 100,223 227,600 168,318 185,723 190,000 195,000 195,000 01-000-46-00-4671 REIMB-LIFE INSURANCE - - - 4,753 4,800 4,800 4,800 01-000-46-00-4680 REIMB-LIABILITY INSURANCE 4,646 29,776 11,404 5,000 5,000 5,000 01-000-46-00-4681 REIMB-WORKERS COMP - - 5,000 - - - 01-000-46-00-4685 REIMB-CABLE CONSORTIUM 98,499 36,185 - 40,000 40,000 40,000 40,000 01-000-46-00-4690 REIMB-MISCELLANEOUS 173,728 88,370 8,300 4,000 4,000 4,000 4,000 Total: Reimbursements $395,385 $424,703 $341,543 $391,843 $340,800 $335,800 $337,800 Miscellaneous 01-000-48-00-4820 RENTAL INCOME 13,730 13,155 14,000 5,500 9,000 9,000 9,000 Beecher Lease Agreement$6,000 Beecher Rentals $3,000 01-000-48-00-4845 DONATIONS 2,820 2,460 2,020 1,650 2,000 2,000 2,000 01-000-48-00-4850 MISCELLANEOUS INCOME 25,409 1,589 10,585 10,000 5,000 5,000 5,000 Total: Miscellaneous $41,959 $17,204 $26,605 $17,150 $16,000 $16,000 $16,000 Other Financing Sources 01-000-49-00-4951 TRANSFER FROM WATER 450,000 75,569 91,863 91,863 91,863 91,863 91,863 01-000-49-00-4952 TRANSFER FROM SEWER 220,000 58,640 83,045 83,045 83,045 83,045 83,045 01-000-49-00-4972 TRANSFER FROM LAND CASH 181,000 60,449 60,449 60,449 20,084 17,851 12,640 01-000-49-00-4979 TRANSFER FROM PARK&REC - 160,000 100,000 - - - - 01-000-49-00-4985 TRANSFER FROM FOX INDUSTRIAL TIF 25,680 - - 01-000-49-00-4988 TRANSFER FROM DOWNTOWN TIF 25,805 - - - - - - Total: Other Financing Sources $902,485 $354,658 $335,357 $235,357 $194,992 $192,759 $187,548 Total: GENERAL FUND REVENUE $11,160,942 $11,017,428 $11,433,025 $11,268,062 $11,491,374 $11,665,831 $11,850,039 29 ADMINISTRATION DEPARTMENT The Administration Department includes both the legislative and management expenditures. The legislative branch consists of the Mayor and City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff in the daily administration of City services. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 570,705 338,295 280,927 318,478 273,395 273,395 273,395 Benefits 93,562 51,092 53,616 48,500 45,106 45,106 45,106 Contractual Services 596,776 271,496 158,250 151,510 161,100 161,100 161,100 Supplies 17,201 11,762 15,950 17,709 15,950 15,950 15,950 Total Administration 1,278,244 672,645 508,743 536,197 495,551 495,551 495,551 $1,400 $1,200 M o $1,000 ~ $800 $600 $400 $200 $0 Personnel Full-time Personnel: City Administration Human Resources City Clerk Total Full-Time Personnel Part-time Personnel: City Administration Total Personnel 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30 United City of Yorkville General Fund 110 ADMINISTRATION FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-110-50-00-5001 SALARIES-MAYOR 9,980 8,945 11,310 11,000 11,000 11,000 11,000 01-110-50-00-5002 SALARIES-LIQUOR COMM 1,000 917 1,000 1,083 1,000 1,000 1,000 01-110-50-00-5003 SALARIES-CITY CLERK 8,975 7,993 8,980 9,000 9,000 9,000 9,000 01-110-50-00-5004 SALARIES-CITY TREASURER 6,442 5,300 6,500 6,500 6,500 6,500 6,500 01-110-50-00-5005 SALARIES-ALDERMAN 39,130 43,685 50,320 50,320 50,320 50,320 50,320 01-110-50-00-5010 SALARIES-ADMINISTRATION 444,017 270,592 202,242 240,000 195,000 195,000 195,000 01-110-50-00-5015 PART-TIME SALARIES 2,053 - - - - - - 01-110-50-00-5016 SALARIES-SPECIAL CENSUS 59,087 - - - - - - 01-110-50-00-5020 OVERTIME 22 863 575 575 575 575 575 Total: Salaries $570,705 $338,295 $280,927 $318,478 $273,395 $273,395 $273,395 Benefits 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 41,357 26,377 27,153 26,000 25,000 25,000 25,000 01-110-52-00-5214 FICA CONTRIBUTION 46,297 21,623 26,463 22,500 20,106 20,106 20,106 01-110-52-00-5229 CAR ALLOWANCE 5,908 3,092 - - - - - Total: Benefits $93,562 $51,092 $53,616 $48,500 $459106 $45,106 $45,106 Contractual Services 01-110-54-00-5410 TUITION REIMBURSEMENT 3,855 - - - - - - 01-110-54-00-5412 TRAINING&CONFERENCES 4,999 1,769 - - 3,000 3,000 3,000 01-110-54-00-5415 TRAVEL AND LODGING 9,761 4,043 1,000 1,000 6,000 6,000 6,000 01-110-54-00-5423 PUBLIC RELATIONS 190 176 150 150 150 150 150 01-110-54-00-5426 PUBLISHING&ADVERTISING 767 1,354 2,000 2,000 2,000 2,000 2,000 01-110-54-00-5430 PRINTING AND DUPLICATING 11,067 8,845 6,750 6,750 6,750 6,750 6,750 01-110-54-00-5440 TELECOMMUNICATIONS 24,060 24,018 21,200 21,200 21,200 21,200 21,200 Cellular Telephone $1,200 Telephone $20,000 01-110-54-00-5451 CODIFICATION 10,660 8,788 8,000 8,000 8,000 8,000 8,000 01-110-54-00-5452 POSTAGE&SHIPPING 8,685 7,378 14,000 14,000 14,000 14,000 14,000 01-110-54-00-5462 PROFESSIONAL SERVICES 29,224 25,280 11,000 11,000 11,000 11,000 11,000 Contractual Services $8,000 Telephone System Maintenance$3,000 01-110-54-00-5473 KENDALL COUNTY PARATRANSIT - 5,887 30,000 30,000 30,000 30,000 30,000 01-110-54-00-5474 SENIOR SERVICE FUNDING - 5,000 5,000 - - - - 01-110-54-00-5477 BUILDING INSPECTIONS 271,821 117,622 - 1,260 01-110-54-00-5478 SPECIAL CENSUS 170,437 - - - - - - 01-110-54-00-5480 UTILITIES 30,132 25,248 31,000 28,000 28,000 28,000 28,000 Nicor$28,000 01-110-54-00-5487 SPONSORSHIPS 250 - - - - - - 01-110-54-00-5488 OFFICE CLEANING 10,734 23,490 14,400 14,400 14,400 14,400 14,400 01-110-54-00-5490 DUES AND SUBSCRIPTIONS 10,134 12,597 13,750 13,750 16,600 16,600 16,600 Dues and Subscriptions $15,000 IML Dues$1,500 SubscriptionslBooks $100 Total: Contractual Services $596,776 $271,496 $158,250 $151,510 $161,100 $161,100 $161,100 31 United City of Yorkville General Fund 110 ADMINISTRATION FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 32 United City of Yorkville General Fund 110 ADMINISTRATION FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 01-110-56-00-5600 WEARING APPAREL - - - - - - - 01-110-56-00-5610 OFFICE SUPPLIES 15,224 11,190 15,000 15,000 15,000 15,000 15,000 01-110-56-00-5630 SMALL TOOLS&EQUIPMENT - 135 - 609 - - - 01-110-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 355 850 2,000 850 850 850 01-110-56-00-5640 REPAIR AND MAINTENANCE - - 100 100 100 100 100 Maintenance-Office Equipment$100 01-110-56-00-5699 MISCELLANEOUS 1,977 81 - - - - - Total: Supplies $17,201 $119762 $15,950 $17,709 $15,950 $15,950 $15,950 Total: ADMINISTRATION $1,278,244 $672,645 $508,743 $536,197 $495,551 $495,551 $495,551 33 FINANCE DEPARTMENT The Finance Department is responsible for the accounting,internal controls,external reporting and auditing of all financial transactions. The Finance Department is in charge of the annual audit,utility billing,payables and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water funds. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 323,536 254,608 259,690 201,585 175,000 175,000 175,000 Benefits 51,348 42,230 54,260 35,500 30,505 30,505 30,505 Contractual Services 91,357 113,196 135,860 95,450 109,250 109,250 109,250 Supplies 12,434 6,160 11,250 5,976 5,750 5,750 5,750 Total Finance Department 478,675 416,193 461,060 338,511 320,505 320,505 320,505 $600 $500 r $400 0 $300 $200 $100 $0 Personnel Full-time Personnel: Finance Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Senior Accountant 1.0 0.0 0.0 0.0 0.0 0.0 0.0 Accounting Clerk I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounting Clerk 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Utility Billing Clerk(Water Fund) 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Personnel 5.0 4.0 4.0 4.0 4.0 4.0 4.0 34 United City of Yorkville General Fund 120 FINANCE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-120-50-00-5010 SALARIES AND WAGES 322,919 254,446 259,690 201,585 175,000 175,000 175,000 01-120-50-00-5020 OVERTIME 616 161 - - - - - Total: Salaries $323,536 $254,608 $259,690 $201,585 $175,000 $175,000 $175,000 Benefits 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 25,726 21,826 25,190 20,000 17,500 17,500 17,500 01-120-52-00-5214 FICA CONTRIBUTION 25,622 20,404 29,070 15,500 13,005 13,005 13,005 Total: Benefits $51,348 $42,230 $54,260 $359500 $309505 $309505 $30,505 Contractual Services 01-120-54-00-5412 TRAINING&CONFERENCES 2,280 - - - 2,000 2,000 2,000 01-120-54-00-5414 AUDITING SERVICES 42,480 54,040 57,700 40,000 45,000 45,000 45,000 01-120-54-00-5415 TRAVEL AND LODGING 754 - - - 1,000 1,000 1,000 01-120-54-00-5430 PRINTING AND DUPLICATING - - 1,000 500 500 500 500 01-120-54-00-5440 TELECOMMUNICATIONS 1,070 993 1,010 600 600 600 600 Cell Phone $600 01-120-54-00-5452 POSTAGE&SHIPPING 1,370 1,284 2,500 500 500 500 500 01-120-54-00-5460 DUES AND SUBSCRIPTIONS 165 678 1,850 850 850 850 850 01-120-54-00-5462 PROFESSIONAL SERVICES 20,486 37,238 43,000 32,000 42,000 42,000 42,000 Contractual Services $30,000 Accounting System Fee $12,000 01-120-54-00-5485 RENTAL&LEASE PURCHASE 21,083 18,964 27,000 20,000 15,000 15,000 15,000 Maintenance-Photocopiers $15,000 01-120-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,669 - 1,800 1,000 1,800 1,800 1,800 Maintenance-Office Equipment$1,800 Total: Contractual Services $91,357 $113,196 $135,860 $95,450 $109,250 $109,250 $109,250 Supplies 01-120-56-00-5610 OFFICE SUPPLIES 6,287 3,527 5,500 2,500 2,500 2,500 2,500 01-120-56-00-5630 SMALL TOOLS&EQUIPMENT - - 250 - 250 250 250 Office Equipment$250 01-120-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 6,147 2,632 5,000 3,476 2,500 2,500 2,500 01-120-56-00-5640 REPAIR AND MAINTENANCE - - 500 - 500 500 500 Maintenance-Computers $500 Total: Supplies $12,434 $6,160 $11,250 $5,976 $5,750 $5,750 $5,750 Total: FINANCE $478,675 $416,193 $461,060 $338,511 $320,505 $320,505 $320,505 35 COMMUNITY RELATIONS The Community Relations office strives to increase community awareness and involvement in programs,services,and community events. Its primary responsibility is to provide internal and external communication to inform residents,public officials,the business community, and city employees of city news,forums,and events by utilizing all forms of communication including the City's website,broadcast media, e-mail blasts,advertisements,and all printed forms of communication such as the city's newsletter,marketing brochures,pamphlets,new resident packets and more. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 73,860 67,676 63,750 57,500 32,500 32,500 32,500 Benefits 11,077 9,690 11,061 7,605 2,500 2,500 2,500 Contractual Services 25,237 15,608 19,190 19,190 16,550 16,550 16,550 Supplies 24,205 2,286 16,335 6,750 3,400 3,400 3,400 Total Community Relations 134,378 95,259 110,336 91,045 54,950 54,950 54,950 $160 $140 $120 0 $100 r ~ $80 $60 $40 $20 $0 Personnel Full-time Personnel: Community Relations Officer 1.0 1.0 1.0 0.0 0.0 0.0 0.0 Part-time Personnel: Community Relations Officer 0.0 0.0 0.0 1.0 1.0 1.0 1.0 Total Personnel 1.0 1.0 1.0 1.0 1.0 1.0 1.0 36 United City of Yorkville General Fund 130 COMMUNITY RELATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-130-50-00-5010 SALARIES AND WAGES 65,938 65,250 63,750 57,500 - - - 01-130-50-00-5015 PART-TIME SALARIES 7,921 2,426 - - 32,500 32,500 32,500 Total: Salaries $73,860 $67,676 $63,750 $57,500 $32,500 $32,500 $32,500 Benefits 01-130-52-00-5212 RETIREMENT PLAN CONTRIBUTION 5,253 5,603 6,184 4,005 - - - 01-130-52-00-5214 FICA CONTRIBUTION 5,824 4,087 4,877 3,600 2,500 2,500 2,500 Total: Benefits $11,077 $9,690 $11,061 $79605 $29500 $29500 $2,500 Contractual Services 01-130-54-00-5412 TRAINING&CONFERENCES 50 - - - - - - 01-130-54-00-5415 TRAVEL AND LODGING 25 - - - - - - 01-130-54-00-5423 PUBLIC RELATIONS 2,039 1,565 1,750 1,750 1,750 1,750 1,750 01-130-54-00-5426 PUBLISHING&ADVERTISING 11,035 5,923 7,500 7,500 7,500 7,500 7,500 01-130-54-00-5430 PRINTING AND DUPLICATING 1,221 135 1,000 1,000 200 200 200 01-130-54-00-5440 TEELCOMMUNICATIONS - 453 540 540 - - - 01-130-54-00-5452 POSTAGE&SHIPPING 7,315 1,933 3,500 3,500 2,200 2,200 2,200 01-130-54-00-5460 DUES AND SUBSCRIPTIONS 305 275 100 100 100 100 100 01-130-54-00-5462 PROFESSIONAL SERVICES 3,247 5,325 4,800 4,800 4,800 4,800 4,800 Total: Contractual Services $259237 $15,608 $199190 $199190 $16,550 $169550 $169550 Supplies 01-130-56-00-5600 WEARING APPAREL - - - - - - - 01-130-56-00-5610 OFFICE SUPPLIES 148 346 750 750 400 400 400 01-130-56-00-5692 COMMUNITY EVENTS 3,330 1,939 6,000 6,000 3,000 3,000 3,000 01-130-56-00-5693 HOLIDAY UNDER THE STARS 20,728 - 9,585 - - - - Total: Supplies $24,205 $2,286 $169335 $69750 $3,400 $3,400 $3,400 Total: COMMUNITY RELATIONS 13$ 4,378 $95,259 $110,336 $91,045 $54,950 $54,950 $54,950 37 ENGINEERING DEPARTMENT The Engineering Department provides service related to development plan review,capital project plan preparation,construction inspection,project coordination,utility locate requests,and operational support for other departments. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 427,300 327,133 263,733 235,694 172,500 172,500 172,500 Benefits 66,452 52,525 45,758 40,700 29,736 31,496 31,496 Contractual Services 17,559 42,944 40,050 16,750 42,100 42,100 42,350 Supplies 4,908 2,861 8,280 12,587 8,800 8,800 8,800 Total Engineering Department 516,219 425,462 357,821 305,731 253,136 254,896 255,146 $600 $500 'o $400 s $300 $200 $100 $0 Personnel Full-time Personnel: City Engineer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Civil Engineer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Engineering Tech 2.0 1.0 1.0 0.0 0.0 0.0 0.0 Engineering Tech(Sewer Fund) 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Julie Locator Tech 1.0 0.0 0.0 0.0 0.0 0.0 0.0 Administrative Assistant 1.0 1.0 1.0 0.0 0.0 0.0 0.0 Total Personnel 7.0 5.0 5.0 3.0 3.0 3.0 3.0 38 United City of Yorkville General Fund 150 ENGINEERING FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-150-50-00-5010 SALARIES AND WAGES 427,399 327,133 263,233 235,194 172,000 172,000 172,000 01-150-50-00-5020 OVERTIME (99) - 500 500 500 500 500 Total: Salaries $427,300 $327,133 $263,733 $235,694 $172,500 $172,500 $1729500 Benefits 01-150-52-00-5212 RETIREMENT PLAN CONTRIBUTION 34,071 28,301 25,582 22,500 16,500 18,260 18,260 01-150-52-00-5214 FICA CONTRIBUTION 32,381 24,224 20,176 18,200 13,236 13,236 13,236 Total: Benefits $66,452 $529525 $45,758 $40,700 $299736 $319496 $31,496 Contractual Services 01-150-54-00-5410 TUITION REIMBURSEMENT 1,492 823 - - - - - 01-150-54-00-5412 TRAINING&CONFERENCES 417 (115) 2,250 2,250 2,500 01-150-54-00-5415 TRAVEL AND LODGING 275 7 - - 400 400 400 01-150-54-00-5430 PRINTING AND DUPLICATING 1,566 1,217 1,500 1,500 1,500 1,500 1,500 01-150-54-00-5440 TELECOMMUNICATIONS 3,431 2,288 3,000 2,200 2,200 2,200 2,200 Cell Phone $2,200 01-150-54-00-5452 POSTAGE&SHIPPING - 452 500 500 500 500 500 01-150-54-00-5460 DUES AND SUBSCRIPTIONS 285 62 1,000 1,000 1,200 1,200 1,200 01-150-54-00-5462 PROFESSIONAL SERVICES 9,016 36,689 32,550 10,050 32,550 32,550 32,550 Contractual Services $30,000 NPDES&FRSG Fees $2,550 01-150-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,078 1,521 1,500 1,500 1,500 1,500 1,500 Maintenance-Vehicles$1,500 Total: Contractual Services $17,559 $42,944 $40,050 $169750 $42,100 $429100 $42,350 Supplies 01-150-56-00-5600 WEARING APPAREL 143 - 100 100 100 100 100 01-150-56-00-5610 OFFICE SUPPLIES 1,106 280 1,250 750 1,000 1,000 1,000 01-150-56-00-5622 ENGINEERING SUPPLIES 689 1,146 2,000 1,500 1,500 1,500 1,500 01-150-56-00-5630 SMALL TOOLS&EQUIPMENT - - 500 500 500 500 500 Office Equipment$500 01-150-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 2,926 1,399 3,300 3,300 4,550 4,550 4,550 Software Subscriptions $2,550 Replace Old Equipment$2,000 01-150-56-00-5640 REPAIR AND MAINTENANCE - - 1,000 1,000 1,000 1,000 1,000 Maintenance-Office Equipment$500 Maintenance-Computers $500 01-150-56-00-5645 BOOKS AND PUBLICATIONS 45 36 130 130 150 150 150 01-150-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - - 5,307 - - - Energy&Recycling Grant FY2011 Total: Supplies $4,908 $2,861 $8,280 $12,587 $8,800 $8,800 $8,800 Total: ENGINEERING 51$ 6,219 $425,462 $357,821 $305,731 253136 $254,896 $255,146 39 POLICE DEPARTMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property,assist neighborhoods with solving their problems and enhance the quality of life in our city. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 2,340,472 2,452,761 2,339,378 2,188,900 2,127,500 2,127,500 2,127,500 Benefits 504,182 519,722 528,347 516,041 560,900 588,000 613,000 Contractual Services 166,795 176,795 186,920 174,510 182,010 183,350 183,350 Supplies 149,280 110,979 136,289 133,789 139,820 144,070 148,533 Total Police Department 3,160,729 3,260,257 3,190,934 3,013,240 3,010,230 3,042,920 3,072,383 $3,300 $3,250 $3,200 3 $3,150 F $3,100 $3,050 $3,000 $2,950 $2,900 $2,850 FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Personnel Full-time Personnel: * Chief of Police 1.0 1.0 1.0 1.0 1.0 1.0 1.0 * Deputy Chief of Police 0.0 0.0 2.0 2.0 2.0 2.0 2.0 * Lieutenants 2.0 2.0 1.0 1.0 1.0 1.0 1.0 * Sergeants 6.0 5.0 4.0 4.0 5.0 5.0 5.0 * Police Officers 21.0 19.0 19.0 18.0 19.0 19.0 19.0 Director of Support Services 1.0 1.0 1.0 0.0 0.0 0.0 0.0 Office Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Executive Assistant 1.0 1.0 1.0 0.0 0.0 0.0 0.0 Secretary 2_0 2_0 2_0 2_0 2_0 2_0 2_0 Total Full-time Personnel 35.0 32.0 32.0 29.0 31.0 31.0 31.0 *sworn 30.0 27.0 27.0 26.0 28.0 28.0 28.0 Part-time Personnel: * Police Officers 3.0 2.0 2.0 3.0 3.0 3.0 3.0 Evidence Technician 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Cadets 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Secretary-Board of Fire&Police 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Crossing Guards 2.0 1.0 1.0 1.0 1.0 1.0 1.0 4.0 3.0 3.0 3.0 3.0 3.0 3.0 40 Total Part-Time Personnel 13.0 10.0 10.0 11.0 11.0 11.0 11.0 *sworn 3.0 2.0 2.0 3.0 3.0 3.0 3.0 Total Personnel 48.0 42.0 42.0 40.0 42.0 42.0 42.0 * Total sworn 33.0 29.0 29.0 29.0 31.0 31.0 31.0 41 United City of Yorkville General Fund 210 POLICE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-210-50-00-5010 SALARIES-POLICE OFFICERS 1,298,052 1,327,063 1,316,326 1,200,000 1,250,000 1,250,000 1,250,000 01-210-50-00-5012 SALARIES-LIEUT/SERGEANTS/CHIEF 693,988 774,290 673,166 681,000 610,000 610,000 610,000 01-210-50-00-5013 SALARIES-POLICE CLERKS 223,040 200,568 212,386 160,000 120,000 120,000 120,000 01-210-50-00-5014 SALARIES-CROSSING GUARD 18,210 23,327 25,000 17,400 20,000 20,000 20,000 01-210-50-00-5015 PART-TIME SALARIES 31,299 40,775 39,000 39,000 39,000 39,000 39,000 01-210-50-00-5017 CADET PROGRAM 21,520 10,969 13,500 13,500 13,500 13,500 13,500 01-210-50-00-5020 OVERTIME 54,363 75,769 60,000 78,000 75,000 75,000 75,000 Total: Salaries $2,340,472 $23452,761 $2,339,378 $23188,900 $23127,500 $23127,500 $23127,500 Benefits 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 18,946 17,322 24,385 15,000 15,900 18,000 18,000 01-210-52-00-5213 EMPLOYER CONTRI-POLICE PENSION 297,328 323,291 325,000 336,041 375,000 400,000 425,000 01-210-52-00-5214 FICA CONTRIBUTION 187,908 179,109 178,962 165,000 170,000 170,000 170,000 Total: Benefits $504,182 $5199722 $528,347 $516,041 $5609900 $588,000 $613,000 Contractual Services 01-210-54-00-5410 TUITION REIMBURSEMENT 3,203 - 2,800 2,800 2,800 2,800 2,800 01-210-54-00-5411 POLICE COMMISSION 7,667 11,999 7,000 7,000 7,000 7,000 7,000 01-210-54-00-5412 TRAINING&CONFERENCE 18,021 7,239 8,025 8,025 12,000 12,000 12,000 01-210-54-00-5415 TRAVEL AND LODGING 5,978 5,832 6,575 6,575 10,000 10,000 10,000 01-210-54-00-5426 PUBLISHING&ADVERTISING 468 187 100 100 200 200 200 01-210-54-00-5430 PRINTING AND DUPLICATING 4,911 5,842 4,500 4,500 4,500 4,500 4,500 01-210-54-00-5440 TELECOMMUNICATIONS 40,279 40,490 39,420 36,500 36,500 36,500 36,500 Telephone $21,500 Cell Phone$15,000 01-210-54-00-5452 POSTAGE&SHIPPING 2,109 1,821 3,000 3,000 3,000 3,000 3,000 01-210-54-00-5457 PSYCHOLOGICAL TESTING - 560 - 01-210-54-00-5460 DUES AND SUBSCRIPTIONS 2,384 1,696 1,350 1,350 1,350 1,350 1,350 01-210-54-00-5462 PROFESSIONAL SERVICES 4,815 5,886 5,000 4,000 4,000 5,000 5,000 Gun Range Fees $500 Special Response Team Fees $3,500 01-210-54-00-5466 LEGAL SERVICES 1,079 16,367 20,000 10,000 10,000 10,000 10,000 01-210-54-00-5467 ADMIN ADJ-HEARING OFFICER 10,628 17,925 15,000 15,000 15,000 15,000 15,000 01-210-54-00-5469 NEW WORLD LIVE SCAN 12,320 15,087 15,000 15,000 15,000 15,000 15,000 01-210-54-00-5672 KENDALL CO.JUVE PROBATION 2,685 2,784 3,000 3,000 3,000 3,000 3,000 01-210-54-00-5484 MTD-ALERTS FEE 5,676 6,660 5,150 6,660 6,660 7,000 7,000 01-210-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 44,572 36,420 51,000 51,000 51,000 51,000 51,000 Maintenance-Vehicles $47,000 Weather Warning Siren Maintenance $4,000 Total: Contractual Services $1669795 $176,795 $186,920 $174,510 $1829010 $183,350 $183,350 Supplies 01-210-56-00-5600 WEARING APPAREL 14,865 9,118 10,000 10,000 10,000 10,000 10,000 01-210-56-00-5610 OFFICE SUPPLIES 4,439 4,119 4,000 4,000 4,000 4,000 4,000 Q ice Supplies $3,000 Admin Adjudication Supplies $1,000 42 United City of Yorkville General Fund 210 POLICE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 01-210-56-00-5620 OPERATING SUPPLIES 14,530 5,077 9,500 8,000 8,000 8,000 8,000 Operating Supplies $7,000 Evidence Tech Supplies $1,000 01-210-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 11,777 7,993 7,000 7,000 7,000 7,000 7,000 01-210-56-00-5640 REPAIR AND MAINTENANCE 13,569 6,032 12,250 12,250 12,250 12,250 12,250 Maintenance-Equipment$9,750 Maintenance-Computers$2,500 01-210-56-00-5669 GREAT PROGRAM 2,916 3,227 3,000 3,000 3,000 3,000 3,000 01-210-56-00-5670 COMMUNITY RELATIONS 2,166 280 500 500 500 500 500 01-210-56-00-5673 NEIGHBORHOOD WATCH 1,239 46 1,500 500 1,531 1,531 1,531 01-210-56-00-5674 CITIZENS POLICE ACADEMY 532 339 1,839 1,839 1,839 1,839 1,839 01-210-56-00-5678 COMPLIANCE CHECKS 115 174 500 500 500 500 500 01-210-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 1,212 4,565 4,200 4,200 4,200 4,200 4,200 Cops Grant-Vests $4,200 01-210-56-00-5695 GASOLINE 81,702 70,010 80,000 80,000 85,000 89,250 93,713 01-210-56-00-5696 AMMUNITION 218 - 2,000 2,000 2,000 2,000 2,000 Total: Supplies $149,280 $110,979 $136,289 $133,789 $139,820 $144,070 $148,533 Total: POLICE DEPARTMENT $3,160,729 $3,260,257 $3,190,934 $3,013,240 $3,010,230 $3,042,920 $3,072,383 43 COMMUNITY DEVELOPMENT DEPARTMENT The primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning,administration of zoning regulations,building permits issuance and code enforcement.The department also provides staff support to the City Council,Plan Commission,Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 338,866 295,414 287,132 270,000 240,000 240,000 240,000 Benefits 41,695 45,359 49,817 45,120 44,535 44,575 44,575 Contractual Services 70,786 66,641 96,650 74,850 84,450 89,450 94,450 Supplies 9,835 12,371 12,580 18,628 6,625 6,625 6,625 Total Community Development 461,181 419,785 446,179 408,598 375,610 380,650 385,650 $500 N $400 0 0 F $300 $200 $100 $0 Personnel Full-time Personnel: Community Development Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Chief Building Official 1.0 1.0 1.0 1.0 1.0 1.0 1.0 City Park Designer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 GIS Coordinator 1.0 1.0 1.0 0.0 0.0 0.0 0.0 Administrative Assistant 1.0 0.0 0.0 0.0 0.0 0.0 0.0 Total Full-time Personnel 5.0 4.0 4.0 3.0 3.0 3.0 3.0 Part-time Personnel: Building Admin Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Personnel 6.0 5.0 5.0 4.0 4,0 4.0 4.0 44 United City of Yorkville General Fund 220 COMMUNITY DEVELOPMENT FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-220-50-00-5010 SALARIES AND WAGES 338,866 295,414 287,132 270,000 240,000 240,000 240,000 Total: Salaries $338,866 $295,414 $287,132 $270,000 $240,000 $240,000 $240,000 Benefits 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 25,741 23,567 27,851 25,000 27,275 27,275 27,275 01-220-52-00-5214 FICA CONTRIBUTION 15,954 21,792 21,966 20,120 17,260 17,300 17,300 Total: Benefits $419695 $45,359 $499817 $45,120 $449535 $44,575 $449575 Contractual Services 01-220-54-00-5412 TRAINING&CONFERENCES 2,001 450 200 200 1,200 1,200 1,200 01-220-54-00-5415 TRAVEL AND LODGING 418 - - - 700 700 700 01-220-54-00-5426 PUBLISHING&ADVERTISING 14 326 150 150 150 150 150 01-220-54-00-5430 PRINTING AND DUPLICATING 822 1,548 1,300 1,300 1,500 1,500 1,500 01-220-54-00-5440 TELECOMMUNICATIONS 1,392 1,355 1,500 1,500 1,500 1,500 1,500 Cell Phone$1,500 01-220-54-00-5452 POSTAGE&SHIPPING - 459 1,000 200 500 500 500 01-220-54-00-5459 INSPECTIONS - - 25,000 20,000 20,000 25,000 30,000 01-220-54-00-5460 DUES AND SUBSCRIPTIONS 965 480 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5462 PROFESSIONAL SERVICES 17,484 12,550 13,000 3,000 6,000 6,000 6,000 01-220-54-00-5466 LEGAL SERVICES 2,690 4,473 8,000 2,000 6,400 6,400 6,400 01-220-54-00-5486 ECONOMIC DEVELOPMENT 45,000 45,000 45,000 45,000 45,000 45,000 45,000 Total: Contractual Services $70,786 $66,641 $96,650 $74,850 $84,450 $89,450 $94,450 Supplies 01-220-56-00-5610 OFFICE SUPPLIES - - 500 500 500 500 500 01-220-56-00-5620 OPERATING SUPPLIES 3,145 1,532 3,500 1,200 3,000 3,000 3,000 01-220-56-00-5630 SMALL TOOLS&EQUIPMENT - 138 125 125 125 125 125 OjiceEquipment$125 01-220-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 5,927 560 7,955 7,955 2,500 2,500 2,500 01-220-56-00-5645 BOOKS AND PUBLICATIONS 763 495 500 500 500 500 500 01-220-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - 9,646 - 8,348 - - - Full Circle Grant FY 2011 Total: Supplies $9,835 $12,371 $12,580 $18,628 $6,625 $6,625 $6,625 Total: COMMUNITY DEVELOPMENT $461,181 $419,785 $446,179 $408,598 $375,610 $380,650 $385,650 45 PUBLIC WORKS DEPARTMENT The Public Works Department is a very integral part of the United City of Yorkville. We provide high quality drinking water,efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries 300,088 312,133 271,472 282,000 285,000 285,000 285,000 Benefits 46,179 50,097 47,100 45,000 53,500 53,500 53,500 Contractual Services 1,302,282 1,323,498 1,279,720 1,325,520 1,336,020 1,345,020 1,354,220 Supplies 104,235 103,323 120,200 114,600 118,350 119,230 120,994 Capital Outlay 46 11,330 44,232 42,232 4,000 4,000 4,000 Total Public Works Department 1,752,830 1,800,381 1,762,724 1,809,352 1,796,870 1,806,750 1,817,714 $1,840 N $1,820 3 ° $1,800 $1,780 $1,760 $1,740 $1,720 FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Personnel Full-time Personnel: Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Foreman 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Operator 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Maintenance Worker H 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Maintenance Worker I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Personnel 7.00 7.00 7.00 7.00 7.00 7.00 7.00 46 United City of Yorkville General Fund 410 PUBLIC WORKS-STREET OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01410-50-00-5010 SALARIES AND WAGES 257,547 296,220 243,472 270,000 270,000 270,000 270,000 01-410-50-00-5015 PART-TIME SALARIES 6,752 - - - - - - 01-410-50-00-5020 OVERTIME 35,789 15,913 28,000 12,000 15,000 15,000 15,000 Total: Salaries $300,088 $312,133 $271,472 $282,000 $285,000 $285,000 $285,000 Benefits 01410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,392 26,842 26,332 25,000 30,000 30,000 30,000 01410-52-00-5214 FICA CONTRIBUTION 22,787 23,255 20,768 20,000 23,500 23,500 23,500 Total: Benefits $46,179 $50,097 $47,100 $45,000 $53,500 $53,500 $53,500 Contractual Services 01-410-54-00-5412 TRAINING&CONFERENCES 1,711 110 2,000 2,000 2,000 2,000 2,000 01410-54-00-5440 TELECOMMUNICATIONS 2,788 2,536 4,020 4,020 4,020 4,020 4,020 Cell Phone$4,020 01-410-54-00-5455 MOSQUITO CONTROL 29,832 30,966 15,000 6,500 7,000 7,000 7,000 01-410-54-00-5458 TREE&STUMP REMOVAL 4,990 6,790 10,000 10,000 10,000 10,000 10,000 01410-54-00-5462 PROFESSIONAL SERVICES 1,714 1,861 1,700 1,000 1,000 1,000 1,000 01-410-54-00-5480 UTILITIES 124,547 94,920 75,000 75,000 80,000 84,000 88,200 Electricity $80,000 01-410-54-00-5485 RENTAL&LEASE PURCHASE 55 300 1,000 1,000 1,000 1,000 1,000 01-410-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 9,913 26,856 25,000 25,000 30,000 35,000 40,000 Maintenance-Vehicles $30,000 Total: Contractual Services $175,550 $164,338 $133,720 $124,520 $135,020 $144,020 $153,220 Supplies 01-410-56-00-5600 WEARING APPAREL 1,933 2,441 4,200 2,500 5,000 4,200 4,200 01-410-56-00-5620 OPERATING SUPPLIES 9,261 3,875 11,500 6,500 9,500 9,500 9,500 Operating Supplies $8,000 Gravel $1,500 01-410-56-00-5626 HANGING BASKETS 1,825 1,800 2,000 2,000 2,000 2,000 2,000 01410-56-00-5630 SMALL TOOLS&EQUIPMENT 1,235 483 1,500 1,600 1,750 1,750 1,750 Safety Equipment$750 Hand Tools $1,000 01410-56-00-5640 REPAIR AND MAINTENANCE 24,348 52,532 39,000 40,000 36,500 36,500 36,500 Maintenance-Equipment$10,000 Maintenance-Street Lights $9,000 Maintenance-Traffic Signals $15,000 Maintenance-Storm Sewer $2,500 01410-56-00-5656 PROPERTY&BUILDING MAINTENANCE 31,896 16,060 30,000 30,000 30,000 30,000 30,000 Maintenance-Property $30,000 01-410-56-00-5695 GASOLINE 33,736 26,132 32,000 32,000 33,600 35,280 37,044 Total: Supplies $104,235 $103,323 $120,200 $114,600 $118,350 $119,230 $120,994 Capital Outlay 01-410-60-00-6040 IN-TOWN ROAD PROGRAM 46 7,364 40,232 40,232 - - - 01410-60-00-6041 SIDEWALK CONSTRUCTION - 3,966 4,000 2,000 4,000 4,000 4,000 Total: Capital Outlay $46 $119330 $449232 $42,232 $49000 $4,000 $4,000 T...- am.Ti Ti m_...A Tr CL1<nnQ GKA1 111 G I K 91A QK..- ecnc Qln .1..- .1-11 A 47 United City of Yorkville General Fund 410 PUBLIC WORKS-STREET OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected au—,— ou-0— —o'l— ol"Mio ou—,i aoio,— 48 United City of Yorkville General Fund 540 PUBLIC WORKS-HEALTH AND SANITATION FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 01-540-54-00-5442 GARBAGE SERVICES 1,121,092 1,154,840 1,140,000 1,195,000 1,195,000 1,195,000 1,195,000 01-540-54-00-5443 LEAF PICKUP 5,640 4,320 6,000 6,000 6,000 6,000 6,000 Total: Contractual Services $1,126,732 $1,159,160 $1,146,000 $1,201,000 $1,201,000 $1,201,000 $1,201,000 Total: HEALTH AND SANITATION $1,126,732 $1,159,160 $1,146,000 $1,201,000 $1,201,000 $1,201,000 $1,201,000 49 ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department accounts for general fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates,bad debt,contingencies,corporate legal expenditures and interfund transfers. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projected Proposed Projected Projected Expenditures Salaries - - - 4,500 5,000 5,000 5,000 Benefits 1,238,197 1,554,427 1,671,339 1,588,325 1,743,350 1,942,718 2,169,731 Contractual Services 1,568,885 2,413,467 1,189,050 1,751,422 1,693,840 1,770,391 1,780,452 Supplies - - - - 5,000 5,000 5,000 Contingencies (7,047) 16,153 10,000 100,000 10,000 10,000 10,000 Other Financing Uses 2,312,731 1,654,594 1,668,794 1,333,448 961,450 1,274,675 889,735 Total Administrative Services&Transfers 5,112,766 5,638,642 4,539,183 4,777,695 4,418,640 5,007,784 4,859,918 $6,000 $5,000 r $4,000 $3,000 $2,000 $1,000 $0 50 United City of Yorkville General Fund 640 ADMINISTRATIVE SERVICES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - - - 4,500 5,000 5,000 5,000 Total: Salaries $0 $0 $0 $4,500 $5,000 $5,000 $5,000 Benefits 01-640-52-00-5216 GROUP HEALTH INSURANCE 912,886 1,118,821 1,156,090 1,081,167 1,204,000 1,369,600 1,560,040 01-640-52-00-5222 GROUP LIFE INSURANCE 12,069 28,262 28,240 24,744 26,000 26,000 26,000 01-640-52-00-5223 DENTAL&VISION INSURANCE 79,348 90,005 100,880 105,337 114,000 127,416 142,416 01-640-52-00-5224 EMPLOYEE ASSISTANCE 2,083 2,487 4,000 2,425 150 150 150 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 15,785 38,466 38,000 54,653 60,000 60,000 60,000 01-640-52-00-5231 LIABILITY INSURANCE 216,026 276,386 344,129 320,000 339,200 359,552 381,125 Total: Benefits $1,238,197 $1,554,427 $1,671,339 $1,588,325 $1,743,350 $1,942,718 $2,169,731 Contractual Services 01-640-54-00-5456 CORPORATE COUNSEL 110,259 130,000 130,000 130,000 130,000 130,000 01-640-54-00-5461 LITIGATION COUNSEL 93,529 90,000 90,000 60,000 60,000 60,000 01-640-54-00-5462 PROFESSIONAL SERVICES - - 15,000 50,000 50,000 50,000 Outsourced IT Expenditures $50,000 01-640-54-00-5463 SPECIAL COUNSEL - - 65,000 65,000 25,000 25,000 25,000 01-640-54-00-5466 LEGAL SERVICES 407,880 38,747 - - - - - 01-640-54-00-5475 CABLE CONSORTIUM FEE 73,828 54,240 50,000 80,000 85,000 85,000 85,000 01-640-54-00-5481 MARKETING-HOTEL TAX 18,643 15,739 20,000 27,000 27,540 28,091 28,652 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,005 808 1,050 1,050 1,050 1,050 1,050 01-640-54-00-5492 SALES TAX REBATE 759,580 773,140 620,000 860,000 900,000 900,000 900,000 01-640-54-00-5493 BUSINESS DISTRICT REBATE 245,987 248,742 150,000 294,000 300,000 300,000 300,000 01-640-54-00-5494 ADMISSIONS TAX REBATE 61,096 62,130 63,000 99,550 114,000 190,000 199,500 01-640-54-00-5499 BAD DEBT 866 1,016,132 - 89,822 1,250 1,250 1,250 Landfill ARO-Write Off$66,345 FY2011 Final Write Off-ARO$22,227 FY2011 Utility Billing $1,250 FY 2011&2012 Total: Contractual Services $1,568,885 $2,4139467 $1,189,050 $1,751,422 $1,693,840 $1,770,391 $1,780,452 Supplies 01-640-56-00-5625 REIMBURSABLE REPAIRS - - - 5,000 5,000 5,000 Total: Supplies $0 $0 $0 $0 $5,000 $5,000 $5,000 Contingencies 01-640-70-00-7799 CONTINGENCIES (7,047) 16,153 10,000 100,000 10,000 10,000 10,000 Total: Contingencies ($7,047) $16,153 $109000 $1009000 $10,000 $10,000 $109000 Other Financing Uses 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX - - - - 375,000 124,525 01-640-99-00-9920 TRANSFER TO POLICE CAPITAL - - 25,000 - - - - 01-640-99-00-9923 TRANSFER TO CITYWIDE CAPITAL 220,000 100,000 162,500 129,800 125,000 - 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 662,383 425,094 429,404 429,404 103,740 99,465 01-640-99-00-9951 TRANSFER TO WATER 200,000 - - - - - 01-640-99-00-9952 TRANSFER TO SEWER 150,000 51 United City of Yorkville General Fund 640 ADMINISTRATIVE SERVICES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 01-640-99-00-9979 TRANSFER TO PARK&RECREATION 1,080,348 1,129,500 1,051,890 774,244 732,710 800,210 765,210 Total: Other Financing Uses $2,312,731 $13654,594 $1,668,794 $1,333,448 $961,450 $1,274,675 $889,735 Total: ADMINISTRATIVE SERVICES $5,112,766 $5,638,642 $4,539,183 $4,777,695 $4,418,640 $5,007,784 $4,859,918 52 United City of Yorkville Expenditures by Category General Fund FY 2012 Budget Contingencies Capital Outlay 0.09% 0.04% Other Financing Uses 8.96% Supplies Salaries 2.83% 30.87% Contractual Services 33.80% Benefits 23.40% 53 United City of Yorkville General Fund Expenditures by Category Fiscal Year 2012 Budget Contractual Other Funding Salaries Benefits Services Supplies Capital Outlay Contingencies Uses Dept Total Administration 273,395 45,106 161,100 15,950 495,551 Finance 175,000 30,505 109,250 5,750 - - - 320,505 Community Relations 32,500 2,500 16,550 3,400 - - - 54,950 Engineering 172,500 29,736 42,100 8,800 - - - 253,136 Police 2,127,500 560,900 182,010 139,820 - - - 3,010,230 Community Development 240,000 44,535 84,450 6,625 - - - 375,610 Public Works 285,000 53,500 1,336,020 118,350 4,000 - - 1,796,870 Street Operation 285,000 53,500 135,020 118,350 4,000 - - 595,870 Health and Sanitation - - 1,201,000 - - - - 1,201,000 Administrative Services 5,000 1,743,350 1,693,840 5,000 - 10,000 961,450 4,418,640 Total Expenditures and Transfers 3,310,895 2,510,132 3,625,320 303,695 4,000 10,000 961,450 10,725,492 30.87% 23.40% 33.80% 2.83% 0.04% 0.09% 8.96% 54 United City of Yorkville Expenditures by Department General Fund FY 2012 Budget Finance Administration 2.99% 4.62% Community Relations 0.51% Admin Services 41.20% Engineering 2.36% Police 28.07% 7- - Public Works 16.75% Community Development 3.50% 55 United City of Yorkville General Fund Expenditures by Department Fiscal Year 2012 Budget FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Administration 1,278,244 672,645 508,743 536,197 495,551 495,551 495,551 Finance 478,675 416,193 461,060 338,511 320,505 320,505 320,505 Community Relations 134,378 95,259 110,336 91,045 54,950 54,950 54,950 Engineering 516,219 425,462 357,821 305,731 253,136 254,896 255,146 Police 3,160,729 3,260,257 3,190,934 3,013,240 3,010,230 3,042,920 3,072,383 Community Development 461,181 419,785 446,179 408,598 375,610 380,650 385,650 Public Works 1,752,830 1,800,381 1,762,724 1,809,352 1,796,870 1,806,750 1,817,714 Street Operations 626,098 641,221 616,724 608,352 595,870 605,750 616,714 Health and Sanitation 1,126,732 1,159,160 1,146,000 1,201,000 1,201,000 1,201,000 1,201,000 Administrative Services 5,112,766 5,638,642 4,539,183 4,777,695 4,418,640 5,007,784 4,859,918 Total Expenditures and Transfers 12,895,022 12,728,624 11,376,980 11,280,369 10,725,492 11,364,006 11,261,817 56 United City of Yorkville Revenue by Category General Fund FY 2012 Budget Fines& Forfeits Reimbursements Invest Earnings 2.97% 1.87% 0.02% Licenses& Permits Charges for Service Miscellaneous 35%11. a Intergovernmental 1.44% 0.14/0 15.13% //"Other Financing Sources 1.70% Taxes 65.39% 57 Motor Fuel Tax Fund (15) The Motor Fuel Tax fund is used to maintain existing and construct new city owned roadways,alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities. FY2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 307,882 434,263 355,000 452,796 517,000 527,650 396,620 Investment Earnings 4,951 779 1,000 1,000 1,000 1,000 1,000 Reimbursements 113,644 38,057 - 162,580 493,000 - - Miscellaneous 176 105 - 86 - - - Other Financing Sources - - - - - 375,000 124,525 Total Revenue 426,652 473,203 356,000 616,462 1,011,000 903,650 522,145 Expenditures Contractual Services 15,338 7,865 30,000 - - - - Supplies 284,835 191,203 295,600 310,585 311,600 339,600 351,150 Capital Outlay 162,031 208,135 150,000 188,740 349,400 853,400 658,400 Contingencies - (38,685) - - - - - Other Financing Uses - - - 96,000 - - - Total Expenditures 462,204 368,519 475,600 595,325 661,000 1,193,000 1,009,550 Surplus(Deficit) (35,552) 104,684 (119,600) 21,137 350,000 (289,350) (487,405) Ending Fund Balance 300,934 405,618 181,334 426,755 776,755 487,405 0 $1,000 Fund Balance $800 'o $600 $400 $200 $0 58 United City of Yorkville Motor Fuel Tax Fund 15 MOTOR FUEL TAX FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 15-000-40-00-4112 MOTOR FUEL TAX 292,372 409,576 355,000 355,000 355,000 365,650 376,620 15-000-40-00-4113 MFT HIGH GROWTH 15,510 24,687 - 24,674 20,000 20,000 20,000 15-000-40-00-4172 ILLINOIS JOBS NOW PROCEEDS - - - 73,122 142,000 142,000 - Total: Intergovernmental $307,882 $434,263 $355,000 $452,796 $517,000 $527,650 $396,620 Investment Earnings 15-000-45-00-4500 INVESTMENT EARNINGS 4,951 779 1,000 1,000 1,000 1,000 1,000 Total: Investment Earnings $4,951 $779 $1,000 $1,000 $1,000 $1,000 $1,000 Reimbursements 15-000-46-00-4602 REIMB-GAME FARM ROAD DESIGN 113,644 - - 6,978 - - - 15-000-46-00-4603 REIMB-FOX ROAD - 38,057 4,602 - 15-000-46-00-4605 REIMB-OLD JAIL/DWTWN PARKING LOT - - 151,000 493,000 Total: Reimbursements $113,644 $38,057 $0 $162,580 $493,000 $0 $0 Miscellaneous 15-000-48-00-4850 MISCELLANEOUS INCOME 176 105 86 - - - Total: Miscellaneous $176 $105 $0 $86 $0 $0 $0 Other Financing Uses 15-000-49-00-4901 TRANSFER FROM GENERAL - - - - 375,000 124,525 Total: Other Financing Uses $0 $0 50 $o $0 $375,000 $124,525 Total: MFT FUND REVENUE $426,652 $473,203 $356,000 5616,462 51,011,000 $903,650 $522,145 59 United City of Yorkville Motor Fuel Tax Fund 155 MOTOR FUEL TAX FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 15-155-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 15,338 7,865 30,000 - - - - Total: Contractual Services $15,338 $7,865 $30,000 $0 $0 $0 $0 Supplies 15-155-56-00-5618 SALT 240,496 170,268 204,000 204,000 220,000 231,000 242,550 15-155-56-00-5619 SIGNS 12,343 5,941 18,000 10,000 18,000 35,000 35,000 15-155-56-00-5631 CRACK FILLING 26,549 - - - - - - 15-155-56-00-5632 PATCHING - - 50,000 49,857 50,000 50,000 50,000 15-155-56-00-5633 COLD PATCH 5,447 3,983 10,600 10,600 10,600 10,600 10,600 15-155-56-00-5634 HOT PATCH - 11,011 13,000 13,000 13,000 13,000 13,000 15-155-56-00-5640 REPAIR AND MAINTENANCE - - - 23,128 - - - Total: Supplies $284,835 $191,203 $295,600 $310,585 $311,600 $339,600 $351,150 Capital Outlay 15-155-60-00-6072 DOWNTOWN PARKING LOT - - - - 55,000 440.000 - 15-155-60-00-6073 GAME FARM ROAD PROJECT 143,751 54,226 150,000 166,810 150,000 70,000 40,000 15-155-60-00-6074 FOX ROAD PROJECT 9,900 153,910 - 21,930 - - - 15-155-60-00-6075 RIVER ROAD BRIDGE PROJECT - - - 25,000 25,000 100,000 15-155-60-00-6077 COUNTRYSIDE PKY CONSTRUCTION 8,380 - - - 15-155-60-00-6079 ROUTE 47 EXPANSION - 119,400 318,400 318,400 15-155-60-00-6080 US 34&SYCAMORE TRAFFIC SIGNALS - - - - - - 200,000 Total: Capital Outlay $162,031 $208,135 $150,000 $188,740 $349,400 $853,400 $658,400 Contingencies 15-155-70-00-7799 CONTINGENCIES - (38,685) - - - - - Total: Contingencies $0 ($38,685) $0 $0 $0 $0 $0 Other Financing Uses 15-155-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - - 96,000 - Total: Other Financing Uses $0 $0 $0 $96,000 $0 $0 $0 Total: MFT EXPENDITURES $462,204 $368,519 $475,600 $595,325 $661,000 $1,193,000 $1,009,550 60 Parks and Recreation Fund (79) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 2,000 1,478 500 - - - - Charges for Service 419,091 365,910 394,000 347,792 345,000 345,000 345,000 Investment Earnings 1,370 286 500 300 300 300 300 Reimbursements - - - 7,000 - - - Miscellaneous 32,292 29,905 33,100 26,200 97,700 30,200 65,200 Other Financing Sources 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total Revenue 1,535,101 1,507,079 1,479,990 1,155,536 1,175,710 1,175,710 1,175,710 Expenditures Salaries 1,009,480 790,971 807,938 684,300 648,300 648,300 648,300 Benefits 141,014 124,085 134,224 110,884 109,730 109,730 109,730 Contractual Services 157,117 125,365 149,300 138,400 150,430 150,430 150,430 Supplies 252,136 245,396 270,450 247,103 267,250 267,250 267,250 Contingencies 440 - - - - - - Other Financing Uses - 140,000 100,000 - - - - Total Expenditures 1,560,187 1,425,817 1,461,912 1,180,687 1,175,710 1,175,710 1,175,710 Surplus(Deficit) (25,086) 81,262 18,078 (25,151) - - - Ending Fund Balance (56,112) 25,151 (38,034) 0 0 0 0 0.0% 0.0% 0.0% 0.0% $40 Fund Balance N c $20 0 $0 ($20) ($40) ($60) ($80) 61 United City of Yorkville Parks and Recreation Fund 79 PARKS AND RECREATION FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 79-000-41-00-4182 MISC INTERGOVERNMENTAL 2,000 1,478 500 - - - Total: Intergovernmental $2,000 $1,478 $500 $0 $0 $0 $0 Charges for Services 79-000-44-00-4440 PROGRAM FEES 244,521 180,230 225,000 180,000 180,000 180,000 180,000 79-000-44-00-4441 CONCESSION REVENUE 29,597 39,573 30,000 33,000 30,000 30,000 30,000 79-000-44-00-4442 GOLF OUTING REVENUE 34,210 8,659 9,000 - - - - 79-000-44-00-4443 HOMETOWN DAYS 110,763 137,448 130,000 134,792 135,000 135,000 135,000 Total: Charges for Services $419,091 $365,910 $394,000 $347,792 $345,000 $345,000 $3459000 Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 1,370 286 500 300 300 300 300 Total: Investment Earnings $1,370 $286 $500 $300 $300 $300 $300 Reimbursements 79-000-46-00-4680 REIMB-LIABILITY INSURANCE - - - 7,000 - - - Total: Reimbursements $0 $0 $0 $7,000 $0 $0 $0 Miscellaneous 79-000-48-00-4820 RENTAL INCOME 15,991 19,329 15,000 15,000 86,000 15,000 50,000 Yerizon Wireless Lease $71,000 Other Rental Income $15,000 79-000-48-00-4846 SPONSORSHIPSIDONATIONS 16,301 10,576 14,600 11,200 11,200 14,700 14,700 79-000-48-00-4850 MISCELLANEOUS INCOME - - 3,500 - 500 500 500 Total: Miscellaneous $32,292 $29,905 $33,100 $26,200 $97,700 $30,200 $65,200 Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total: Other Financing Sources $1,080,348 $1,109,500 $1,051,890 $774,244 $732,710 $800,210 $765,210 Total: PARKS&REC REVENUE $1,535,101 $1,507,079 $1,479,990 $1,155,536 $1,175,710 $1,175,710 $1,175,710 62 United City of Yorkville Parks and Recreation Fund 790 PARKS DEPARTMENT EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-790-50-00-5010 SALARIES AND WAGES 402,683 383,500 350,026 353,000 370,000 370,000 370,000 79-790-50-00-5015 PART-TIME SALARIES 27,925 7,509 17,000 16,000 17,000 17,000 17,000 79-790-50-00-5020 OVERTIME 3,264 308 4,000 500 3,000 3,000 3,000 Total: Salaries $433,872 $391,317 $371,026 $369,500 $390,000 $390,000 $390,000 Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 32,296 32,960 33,953 33,500 37,730 37,730 37,730 79-790-52-00-5214 FICA CONTRIBUTION 33,192 29,265 28,383 28,611 30,000 30,000 30,000 Total: Benefits $65,488 $62,224 $629336 $62,111 $67,730 $67,730 $67,730 Contractual Services 79-790-54-00-5412 TRAINING&CONFERENCES 834 - 1,500 700 2,600 2,600 2,600 79-790-54-00-5415 TRAVEL AND LODGING 41 - - - 750 750 750 79-790-54-00-5440 TELECOMMUNICATIONS 3,927 3,085 4,200 4,200 3,780 3,780 3,780 Cellular Phone $3,780 79-790-54-00-5462 PROFESSIONAL SERVICES 21,449 865 2,000 2,500 4,500 4,500 4,500 Increased for IT services 79-790-54-00-5466 LEGAL SERVICES 10,742 4,582 4,000 2,000 4,000 4,000 4,000 79-790-54-00-5485 RENTAL&LEASE PURCHASE 1,631 - 2,500 500 2,500 2,500 2,500 Total: Contractual Services $38,625 $8,532 $14,200 $9,900 $18,130 $189130 $18,130 Supplies 79-790-56-00-5600 WEARING APPAREL 2,801 4,024 4,100 4,100 4,100 4,100 4,100 79-790-56-00-5610 OFFICE SUPPLIES 142 70 300 150 300 300 300 79-790-56-00-5620 OPERATING SUPPLIES 22,801 20,372 22,000 17,000 22,500 22,500 22,500 Operating Supplies $20,000 Flowers&Trees $1,000 Christmas&Public Decorations $1,500 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 923 1,889 2,250 2,250 2,250 2,250 2,250 Hand Tools $1,750 Office Equipment$500 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 500 - 500 500 500 79-790-56-00-5640 REPAIR AND MAINTENANCE 35,265 40,514 48,000 38,000 48,000 48,000 48,000 Maintenance-Equipment$14,000 Maintenance-Parks $34,000 Total: Supplies $61,931 $66,868 $77,150 $61,500 $77,650 $77,650 $77,650 Total: PARK DEPT EXPENDITURES 59$ 9,917 $528,941 $524,712 $503,011 $553,510 $553,510 $553,510 63 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-795-50-00-5010 SALARIES AND WAGES 400,557 342,637 368,532 248,500 190,000 190,000 190,000 79-795-50-00-5015 PART-TIME SALARIES 42,060 13,482 22,080 16,000 22,000 22,000 22,000 79-795-50-00-5020 OVERTIME - - 300 300 300 300 300 79-795-50-00-5045 CONCESSION WAGES 8,842 9,968 10,000 10,000 10,000 10,000 10,000 79-795-50-00-5046 PRE-SCHOOL WAGES 36,905 19,468 20,000 20,000 20,000 20,000 20,000 79-795-50-00-5052 INSTRUCTORS WAGES 87,243 14,100 16,000 20,000 16,000 16,000 16,000 Total: Salaries $575,607 $399,654 $436,912 $3149800 $258,300 $258,300 $2589300 Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 35,095 31,675 41,537 28,584 22,000 22,000 22,000 79-795-52-00-5214 FICA CONTRIBUTION 40,430 30,185 30,351 20,189 20,000 20,000 20,000 Total: Benefits $75,526 $61,860 $71,888 $48,773 $429000 $429000 $42,000 Contractual Services 79-795-54-00-5412 TRAINING&CONFERENCES 2,455 - 500 700 2,000 2,000 2,000 79-795-54-00-5415 TRAVEL AND LODGING 499 - 300 - 1,000 1,000 1,000 79-795-54-00-5419 GOLF OUTING 21,457 6,001 6,000 - - - - 79-795-54-00-5426 PUBLISHING&ADVERTISING 41,405 28,013 27,000 27,000 27,000 27,000 27,000 79-795-54-00-5440 TELECOMMUNICATIONS 5,896 4,358 4,300 4,300 4,300 4,300 4,300 Cellular Phone $3,000 Telephone/Internet$1,300 79-795-54-00-5447 SCHOLARSHIPS 1,050 156 1,000 500 1,000 1,000 1,000 79-795-54-00-5452 POSTAGE&SHIPPING 12,009 7,391 8,000 7,500 8,000 8,000 8,000 79-795-54-00-5462 PROFESSIONAL SERVICES 2,966 43,483 53,000 54,000 53,000 53,000 53,000 Contractual Services $50,000 Recording Secretary-Contractual$3,000 79-795-54-00-5480 UTILITIES 12,031 15,690 22,000 22,000 22,000 22,000 22,000 Electricity $22,000 79-795-54-00-5485 RENTAL&LEASE PURCHASE 4,267 4,145 3,500 3,500 4,500 4,500 4,500 79-795-54-00-5490 DUES AND SUBSCRIPTIONS 713 1,061 1,500 1,500 1,500 1,500 1,500 79-795-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,552 587 1,000 1,500 1,000 1,000 1,000 79-795-54-00-5496 PROGRAM REFUNDS 12,193 5,949 7,000 6,000 7,000 7,000 7,000 Total: Contractual Services $118,492 $116,833 $135,100 $128,500 $132,300 $132,300 $132,300 Supplies 79-795-56-00-5600 WEARING APPAREL - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 94,783 100,579 100,000 99,903 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 54,603 41,176 53,600 54,000 55,000 55,000 55,000 79-795-56-00-5607 CONCESSION SUPPLIES 18,658 24,239 18,000 16,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 4,599 4,268 3,000 2,500 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 6,199 4,837 8,500 5,500 5,500 5,500 5,500 Operating Supplies $1,000 Portable Toilets $4,500 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 1,788 510 2,000 2,000 2,000 2,000 2,000 Recreation Equipment$2,000 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 155 98 2,600 2,600 500 500 500 64 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 79-795-56-00-5640 REPAIR AND MAINTENANCE 3,714 825 2,000 1,000 2,000 2,000 2,000 79-795-56-00-5645 BOOKS AND PUBLICATIONS 708 104 100 100 100 100 100 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 489 45 500 - 500 500 500 Youth Services Grant Expenses $500 79-795-56-00-5695 GASOLINE 4,511 1,846 3,000 2,000 3,000 3,000 3,000 Total: Supplies $190,205 $178,528 $193,300 $185,603 $189,600 $189,600 $189,600 65 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contingencies 079-795-70-00-7799 CONTINGENCIES 440 - - - - - Total: Contingencies $440 $0 $0 $0 $0 $0 $0 Other Financing Uses 79-795-99-00-9901 TRANSFER TO GENERAL - 140,000 100,000 - - - - Total: Other Financing Uses $0 $140,000 $100,000 $0 $0 $0 $0 Total: RECREATION EXPENDITURES 96$ 0,270 89$ 6,875 93$ 7,200 67$ 7,676 62$ 2,200 62$ 2,200 62$ 2,200 66 Land Cash Fund (72) Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions.Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community's recreation needs at a lower cost to the City. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 602,026 103,337 350,000 352,655 400,000 400,000 96,000 Land Cash Contributions 132,074 165,811 63,000 119,239 20,500 20,500 20,500 Total Revenue 734,100 269,148 413,000 471,894 420,500 420,500 116,500 Expenditures Contractual Services 100,000 - - - - - - Capital Outlay 476,124 246,607 605,000 239,666 281,000 207,000 413,000 Other Financing Uses 181,000 60,449 60,449 60,449 20,084 17,851 12,640 Total Expenditures 757,124 307,056 665,449 300,115 301,084 224,851 425,640 Surplus(Deficit) (23,024) (37,908) (252,449) 171,779 119,416 195,649 (309,140) Ending Fund Balance (565,517) (603,425) (817,966) (431,646) (312,230) (116,581) (425,721) Fund Balance N $0 M ($200) H 'o ($400) ($600) ($800) ($1,000) 67 United City of Yorkville Land Cash Fund 72 LAND CASH REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 72-000-41-00-4170 STATE GRANTS - 103,337 350,000 352,655 400,000 400,000 96,000 0s1adGrt-WhsprgMdowsFY2011 $312,655 RTP-Wheaton Woods FY 2011 $40,000 Oslad Grant-Prairie Meadows FY 2012 Oslad Grant-Raintree FY2013 RTP-Hopkins Park FY 2014 72-000-41-00-4182 MISC INTERGOVERNMENTAL 602,026 - - - - - - Total: Intergovernmental $602,026 $103,337 $350,000 $352,655 $400,000 $400,000 $96,000 Land Cash Contributions 72-000-47-00-4701 WHITE OAK UNIT 3&4 1,406 - - - - - - 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 13,533 3,383 3,000 - - - - 72-000-47-00-4703 AUTUMN CREEK 30,999 62,427 22,000 18,000 20,000 20,000 20,000 72-000-47-00-4704 BLACKBERRY WOODS 1,136 - - 568 500 500 500 72-000-47-00-4705 BRISTOL BAY 85,000 100,000 - 100,000 - - - 72-000-47-00-4706 CALEDONIA - - 38,000 - 72-000-47-00-4707 RIVER'S EDGE - - - 671 - - - Total: Land Cash Contributions $132,074 $165,811 $63,000 $119,239 $20,500 $20,500 $20,500 Total: LAND CASH REVENUE $734,100 $269,148 $413,000 $471,894 $420,500 $420,500 $116,500 68 United City of Yorkville Land Cash Fund 720 LAND CASH EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget 1'ro,jected Proposed Projected Projected Contractual Services 72-720-54-00-5485 RENTAL AND LEASE PURCHASE 100,000 - Total: Contractual Services $100,000 $0 $0 $0 $0 $0 $0 Capital Outlay 72-720-60-00-6029 CALEDONIA - - 75,000 72-720-60-00-6031 HEARTLAND CIRCLE 133,749 22,408 - - - - - 72-720-60-00-6032 MOSIER HOLDING COSTS 6,000 10,000 10,000 10,000 11,000 12,000 13,000 72-720-60-00-6033 PRAIRIE MEADOWS(MENARDS) 148,206 - - - - - - 72-720-60-00-6034 WHISPERING MEADOWS(K HILL) 134,577 196,015 - - - 72-720-60-00-6036 RAINTREE VILLAGE 3,405 - 495,000 130,000 270,000 72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 50,187 2,650 - - - 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL - 15,535 - 2,133 72-720-60-00-6039 BRISTOL BAY-PARK A - 100,000 83,513 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - 14,020 - 72-720-60-00-6044 HOPKINS PARK - 120,000 - 72-720-60-00-6045 RIVERFRONT PARK - - - - - - 400,000 Total: Capital Outlay $476,124 $246,607 $605,000 $239,666 $281,000 $207,000 $413,000 Other Financing Uses 72-720-99-00-9901 TRANSFER TO GENERAL 181,000 60,449 60,449 60,449 20,084 17,851 12,640 Total: Other Financing Sources $181,000 $60,449 $60,449 $609449 $20,084 $179851 $129640 Total: LAND CASH EXPENDITURES $757,124 $307,056 $665,449 $300,115 $301,084 $224,851 $425,640 69 Fox Industrial TIF Fund(85) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes 207,398 216,677 216,677 228,346 - - - Investment Earnings 1,504 45 50 13 - - - Total Revenue 208,902 216,721 216,727 228,360 - - - Expenditures Contractual Services 252 1,220 500 1,000 - - - Debt Service 80,555 77,793 79,933 224,933 - - - Other Financing Uses 25,680 - - 425,778 - - - Total Expenditures 106,487 79,013 80,433 651,711 - - - Surplus(Deficit) 102,415 137,709 136,294 (423,351) - - - Ending Fund Balance 285,643 423,351 421,937 0 0 0 0 $500 Fund Balance N r m $400 N 'o $300 $200 $100 $0 70 United City of Yorkville Fox Industrial TIF Fund 85 FOX INDUSTRIAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 85-000-40-00-4085 PROPERTY TAXES-FOX INDUSTRIAL TIF 207,398 216,677 216,677 228,346 - - Total: Taxes $207,398 $216,677 $216,677 $228,346 $0 $0 $0 Investment Earnings 85-000-45-00-4500 INVESTMENT EARNINGS 1,504 45 50 13 - - - Total: Investment Earnings $1,504 $45 $50 $13 $0 $0 $0 Total: FOX INDUSTRIAL TIF REVENUE 20$ 8,902 21$ 6,721 $216,727 $228,360 L0 L0 L0 71 United City of Yorkville Fox Industrial TIF Fund 850 FOX INDUSTRIAL FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 85-850-54-00-5420 ADMINISTRATIVE FEES 252 1,220 500 1,000 Total: Contractual Services $252 $1,220 $500 $1,000 $0 $0 $0 Debt Service-2002 Bond 85-850-98-00-8000 PRINCIPLE PAYMENT 65,000 65,000 70,000 215,000 85-850-98-00-8050 INTEREST PAYMENT 15,555 12,793 9,933 9,933 Total: Debt Service-2002 Bond $80,555 $77,793 $79,933 $224,933 $0 $0 $0 Other Financing Uses 85-850-99-00-9901 TRANSFER TO GENERAL 25,680 - - - 85-850-99-00-9999 TRANSFER OUT - - - 425,778 Liquidation of TIF Total: Other Financing Uses $25,680 $0 $0 $425,778 $0 $0 $0 Total: FOX INDUSTRIAL TIF 10$ 6,487 $79,013 $80,433 $651,711 $0 $0 $0 72 Countryside TIF Fund (87) The Countryside TIF was created in February of 2005,and is located at the northwest corner of US Route 34 and IL Route 47. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes 8,455 6,250 6,250 6,372 6,250 6,250 6,250 Investment Earnings 37,322 8,223 6,104 4,636 4,000 4,000 4,000 Total Revenue 45,777 14,472 12,354 11,008 10,250 10,250 10,250 Expenditures Contractual Services 13,366 999 1,000 1,000 1,400 1,400 1,400 Debt Service 142,868 307,868 307,093 307,093 306,143 304,668 302,738 Total Expenditures 156,234 308,867 308,093 308,093 307,543 306,068 304,138 Surplus(Deticit) (110,456) (294,394) (295,739) (297,085) (297,293) (295,818) (293,888) Ending Fund Balance 2,772,153 2,477,758 2,476,414 2,180,673 1,883,380 1,587,562 1,293,674 $3,000 Fund Balance $2,000 0 r $1,000 $0 73 United City of Yorkville Countryside TIF Fund 87 COUNTRYSIDE TIF FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 87-000-40-00-4087 PROPERTY TAXES-COUNTRYSIDE TIF 8,455 6,250 6,250 6,372 6,250 6,250 6,250 Total: Taxes $8,455 $6,250 $6,250 $6,372 $6,250 $6,250 $6,250 Investment Earnings 87-000-45-00-4500 INVESTMENT EARNINGS 37,322 8,223 6,104 4,636 4,000 4,000 4,000 Total: Investment Earnings $37,322 $89223 $6,104 $4,636 $49000 $4,000 $4,000 Total: COUNTRYSIDE TIF REVENUE $45,777 $14,472 $12,354 $11,008 $10,250 $10,250 $10,250 74 United City of Yorkville Countryside TIF Fund 870 COUNTRYSIDE TIF FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 87-870-54-00-5420 ADMINISTRATIVE FEES 13,366 999 1,000 1,000 1,000 1,000 1,000 87-870-54-00-5498 PAYING AGENT FEES - - - - 400 400 400 Total: Contractual Services $13,366 $999 $1,000 $1,000 $1,400 $1,400 $1,400 Debt Service-2005 Bond 87-870-80-00-8000 PRINCIPLE PAYMENT - 165,000 170,000 170,000 175,000 180,000 185,000 87-870-80-00-8050 INTEREST PAYMENT 142,868 142,868 137,093 137,093 131,143 124,668 117,738 Total: Debt Service-2005 Bond $142,868 $307,868 $307,093 $307,093 $306,143 $304,668 $302,738 Total: COUNTRYSIDE TIF $156,234 $308,867 $308,093 $308,093 $307,543 $306,068 $304,138 75 Downtown TIF Fund (88) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes 71,588 88,550 88,550 75,362 88,550 88,550 88,550 Miscellaneous 3,551 - - - - - - Total Revenue 75,139 88,550 88,550 75,362 88,550 88,550 88,550 Expenditures Contractual Services 4,069 1,832 1,500 1,500 1,500 1,500 1,500 Capital Outlay 24,063 - - - 515,340 28,630 28,630 Other Financing Uses 25,805 - - - - - - Total Expenditures 53,937 1,832 1,500 1,500 516,840 30,130 30,130 Surplus(Deficit) 21,203 86,719 87,050 73,862 (428,290) 58,420 58,420 Ending Fund Balance 49,575 136,294 136,625 210,156 (218,134) (159,714) (101,294) $300 Fund Balance $200 $100 F $0 ($100) ($200) ($300) 76 United City of Yorkville Downtown TIF Fund 88 DOWNTOWN TIF FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 88-000-40-00-4088 PROPERTY TAXES-DOWNTOWN TIF 71,588 88,550 88,550 75,362 88,550 88,550 88,550 Total: Taxes $71,588 $88,550 $88,550 $75,362 $88,550 $88,550 $88,550 Miscellaneous 88-000-48-00-4850 MISCELLANEOUS INCOME 3,551 - - - - - - Total: Miscellaneous $3,551 $0 $0 $0 $0 $0 $0 Total: DOWNTOWN TIF REVENUE $75,139 $88,550 $88,550 $75,362 $88,550 $88,550 $88,550 77 United City of Yorkville Downtown TIF Fund 880 DOWNTOWN TIF FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 88-880-54-00-5420 ADMINISTRATIVE FEES 532 1,832 1,500 1,500 1,500 1,500 1,500 88-880-54-00-5462 PROFESSIONAL SERVICES 3,537 - - - - - - Total: Contractual Services $4,069 $1,832 $1,500 $19500 $19500 $1,500 $1,500 Capital Outlay 88-880-60-00-6040 IN-TOWN ROAD PROGRAM 24,063 - - - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION - 515,340 28,630 28,630 Total: Capital Outlay $24,063 $0 $0 $0 $515,340 $28,630 $289630 Other Financing Uses 88-880-99-00-9901 TRANSFER TO GENERAL 25,805 - - - - Total: Other Financing Sources $25,805 $0 $0 $0 $0 $0 $0 Total: DOWNTOWN TIF EXPENDITURES $53,937 $1,832 $1,500 $1,500 $516,840 $30,130 $30,130 78 Fox Hill SSA Fund (11) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes 6,353 19,897 19,463 19,894 3,786 3,804 4,184 Total Revenue 6,353 19,897 19,463 19,894 3,786 3,804 4,184 Expenditures Contractual Services 20,012 4,011 3,458 3,786 3,804 4,184 4,603 Total Expenditures 20,012 4,011 3,458 3,786 3,804 4,184 4,603 Surplus(Deficit) (13,660) 15,886 16,005 16,108 (18) (380) (419) Ending Fund Balance (13,660) 2,226 2,345 18,334 18,316 17,936 17,517 N $20 Fund Balance $10 3 t $0 ($10) ($20) 79 United City of Yorkville Fox Hill Special Service Area Fund FOX HILL SSA FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 11-000-40-00-4011 PROPERTY TAXES-FOX HILL SSA 6,353 19,897 19,463 19,894 3,786 3,804 4,184 Total: Taxes $6,353 $19,897 $19,463 $19,894 $3,786 $3,804 $4,184 Total: FOX HILL SSA REVENUE $6,353 $19,897 $19,463 $19,894 $3,786 $3,804 $4,184 80 United City of Yorkville Fox Hill Special Service Area Fund FOX HILL SSA EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 11-111-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 20,012 4,011 3,458 3,786 3,804 4,184 4,603 Total: Contractual Services $20,012 $4,011 $3,458 $3,786 $3,804 $4,184 $4,603 Total: FOX HILL SSA EXPENDITURES 2$ 0,012 $4,011 $3,458 $3,786 $3,804 $4,184 $4,603 81 Sunflower SSA Fund(12) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes 15,939 13,871 13,112 13,871 7,530 9,078 9,986 Total Revenue 15,939 13,871 13,112 13,871 7,530 9,078 9,986 Expenditures Contractual Services 14,840 8,782 8,253 7,530 9,078 9,986 10,985 Total Expenditures 14,840 8,782 8,253 7,530 9,078 9,986 10,985 Surplus(Deficit) 1,099 5,089 4,859 6,340 (1,548) (908) (999) Ending Fund Balance 1,099 6,188 5,958 12,528 10,980 10,072 9,073 Fund Balance N $15 r m 0 $10 r $5 $0 82 United City of Yorkville Sunflower Special Service Area Fund 12 SUNFLOWER SSA FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 12-000-40-00-4012 PROPERTY TAXES-SUNFLOWER SSA 15,939 13,871 13,112 13,871 7,530 9,078 9,986 Total: Taxes $15,939 $13,871 $13,112 $13,871 $7,530 $9,078 $9,986 Total: SUNFLOWER SSA REVENUE $15,939 $13,871 $13,112 $13,871 $7,530 $9,078 $9,98 83 United City of Yorkville Sunflower Special Service Area Fund 112 SUNFLOWER SSA EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 12-112-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 14,840 8,782 8,253 7,530 9,078 9,986 10,985 Total: Contractual Services $14,840 $8,782 $8,253 $7,530 $99078 $9,986 $109985 Total: SUNFLOWER SSA EXPENDITURES 1$ 4,840 $8,782 J&L52 $7,530 $9,078 $9,986 $10,985 84 Debt Service Fund(42) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes - - - - 324,179 326,379 328,179 Licenses and Permits 24,469 7,628 - 900 - - - Other Financing Sources 721,783 482,294 429,404 429,404 103,740 99,465 - Total Revenue 746,252 489,922 429,404 430,304 427,919 425,844 328,179 Expenditures Contractual Services - - - - 750 800 400 Debt Service 484,524 482,294 429,404 429,404 427,919 425,844 328,179 Other Financing Sources 24,471 - - - - - - Total Expenditures 508,995 482,294 429,404 429,404 428,669 426,644 328,579 Surplus(Deficit) 237,257 7,628 - 900 (750) (800) (400) Ending Fund Balance - 7,628 8,528 7,778 6,978 6,578 N $10 Fund Balance $8 'o $6 t $4 $2 $0 - -/I 85 United City of Yorkville Debt Service Fund 42 DEBT SERVICE FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 42-000-40-00-4006 PROPERTY TAXES-2005A BOND - - - - 324,179 326,379 328,179 Total: Taxes $0 $0 $0 $0 $324,179 $326,379 $328,179 License and Permits 42-000-42-00-4208 RECAPTURE FEES-WATER&SEWER 24,469 7,628 - 900 - - - Total: Licenses and Permits $24,469 $7,628 $0 $900 $0 $0 $0 Other Financing Sources 42-000-49-00-4901 TRANSFER FROM GENERAL 662,383 425,094 429,404 429,404 103,740 99,465 - 42-000-49-00-4916 TRANSFER FROM MUNICIPAL BUILDING 59,400 57,200 - - - - - Total: Other Financing Sources $721,783 $482,294 $429,404 $429,404 $103,740 $999465 $0 Total: DEBT SERVICE FUND REVENUE $746,252 $489,922 $429,404 $430,304 $427,919 $425,844 $328,179 86 United City of Yorkville Debt Service Fund 420 DEBT SERVICE FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 42420-54-00-5498 PAYING AGENT FEES - - 750 800 400 Total: Contractual Services $0 $0 $0 $0 $750 $800 $400 Debt Service-2002A Refunding Bond 42-420-80-00-8000 PRINCIPLE PAYMENT 55,000 55,000 - - - 42420-80-00-8050 INTEREST PAYMENT 4,400 2,200 - - - - Total: Debt Service-2002A Refunding $59,400 $57,200 $0 $0 $0 $0 $0 Debt Service-2004C Bond 42-420-81-00-8000 PRINCIPLE PAYMENT 85,000 90,000 95,000 95,000 95,000 95,000 42-420-81-00-8050 INTEREST PAYMENT 19,745 16,515 12,825 12,825 8,740 4,465 - Total: Debt Service-2004C Bond $104,745 $106,515 $1079825 $107,825 $1039740 $99,465 $0 Debt Service-2005A Bond 42-420-82-00-8000 PRINCIPLE PAYMENT 170,000 175,000 185,000 185,000 195,000 205,000 215,000 42 420-82-00-8050 INTEREST PAYMENT 150,379 143,579 136,579 136,579 129,179 121,379 113,179 Total: Debt Service-2005A Bond $320,379 $318,579 $321,579 $321,579 $324,179 $326,379 $3289179 Other Financing Uses 42420-99-00-9951 TRANSFER TO WATER 12,236 - - - - - 42-420-99-00-9952 TRANSFER TO SEWER 12,235 - - - - - Total: Other Financing Uses $24,471 $0 $0 $o $0 $0 $0 Total: DEBT SERVICE $508,995 $482,294 $429,404 $429,404 $428,669 $426,644 $328,579 87 Municipal Building Fund (16) The Municipal Building Fund is used to maintain existing City owned buildings and to fund land acquisition,design and construction of new buildings. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Licenses and Permits 13,650 9,750 55,000 22,000 5,250 5,250 5,250 Total Revenue 13,650 9,750 55,000 22,000 5,250 5,250 5,250 Expenditures Capital Outlay - - - - - - - Other Financing Uses 59,400 57,200 - - - - Total Expenditures 59,400 57,200 - - - - - Surplus(Deficit) (45,750) (47,450) 55,000 22,000 5,250 5,250 5,250 Ending Fund Balance (560,274) (607,724) (505,274) (585,724) (580,474) (575,224) (569,974) $0 Fund Balance N N ($200) 0 F ($400) ($600) ($800) 88 United City of Yorkville Municipal Building Fund 16 MUNICIPAL BUILDING FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Licenses and Permits 16-000-42-00-4214 DEVELOPMENT FEES 13,650 9,750 55,000 22,000 5,250 5,250 5,250 Total: Licenses and Permits $13,650 $9,750 $55,000 $22,000 $5,250 $5,250 $5,250 Total: MUNICIPAL BLDG REVENUE 1$ 3,650 $9,750 $55,000 $22,000 $5,250 $5,250 $5,250 89 United City of Yorkville Municipal Building Fund 160 Municipal Building Expenditures FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Nrojected Proposed Projected Projected Capital Outlay 16-160-60-00-6020 BUILDINGS AND STRUCTURES - - - - - - - Total: Capital Outlay $0 $0 $0 $0 $0 $0 $0 Other Financing Uses 16-160-99-00-9942 TRANSFER TO DEBT SERVICE 59,400 57,200 - - - - - Total: Other Financing Uses $59,400 $57,200 $0 $0 $0 $0 $0 Total: MUNICIPAL BDLG EXPENDITURES 5$ 9,400 $57,200 $00 $00 $0 $0 $0 90 Parks and Recreation Capital Fund (22) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Licenses and Permits 21,650 3,300 2,500 2,000 1,750 1,750 1,750 Investment Earnings - - - 80 80 80 80 Reimbursements - - 15,000 - - - - Miscellaneous 11,822 48,573 - - 1,000 - - Total Revenue 33,472 51,873 17,500 2,080 2,830 1,830 1,830 Expenditures Capital Outlay 51,095 10,773 173,135 24,631 120,000 - - Other Financing Uses - - - - 3,500 2,500 2,500 Total Expenditures 51,095 10,773 173,135 24,631 123,500 2,500 2,500 Surplus(Deficit) (17,623) 41,100 (155,635) (22,551) (120,670) (670) (670) Ending Fund Balance 25,752 66,852 (129,883) 44,301 (76,369) (77,039) (77,709) $100 Fund Balance N rM 50$ C N 'o $0 s ($50) ($100) ($150) 91 United City of Yorkville Parks and Recreation Capital Fund 22 PARKS AND RECREATION CAPITAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Licenses and Permits 22-000-42-00-4215 PARKS CAPITAL FEES 21,650 3,300 2,500 2,000 1,750 1,750 1,750 Total: Licenses and Permits $21,650 $3,300 $2,500 $2,000 $1,750 $1,750 $1,750 Investment Earnings 22-000-45-00-4500 INVESTMENT EARNINGS - - - 80 80 80 80 Total: Investment Earnings $0 $0 $0 $80 $80 $80 $80 Reimbursements 22-000-46-00-4690 REIMB-MISCELLANEOUS - - 15,000 - - - - Total: Reimbursements $0 $0 $15,000 $0 $0 $0 $0 Miscellaneous 22-000-48-00-4845 DONATIONS 11,822 48,573 - - - - - 22-000-48-00-4880 SALE OF FIXED ASSETS - - - - 1,000 - - Total: Miscellaneous $11,822 $48,573 $0 $0 $1,000 $0 $0 Total: PARK&RFC CAP REVENUE 3$ 3.472 $51,873 $17,500 $2,080 $2,830 iLm $1,830 92 United City of Yorkville Parks and Recreation Capital Fund 222 PARKS AND RECREATION CAPITAL EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Capital Outlay 22-222-60-00-6011 PARK RE-DEVELOPMENTS 42,273 - 22-222-60-00-6012 CRAWFORD PARK TRAIL - - - 7,200 - 22-222-60-00-6035 RAINTREE PARK 1,700 158,135 1,775 120,000 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION - - 15,000 15,656 - 22-222-60-00-6060 EQUIPMENT 8,822 9,073 - - - - - Total: Capital Outlay $51,095 $10,773 $173,135 $24,631 $120,000 $0 $0 Other Financing Uses 22-222-99-00-9921 TRANSFER TO PUBLIC WORKS CAPITAL - - - - 3,500 2,500 2,500 Total: Other Financing Uses $0 $0 $0 $0 $3,500 $2,500 $2,500 Total: PARK&REC CAP EXPENDITURES $51,095 $10,773 $173,135 $24,631 $123,500 $2,500 $2,500 93 Police Capital Fund (20) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Licenses and Fees 37,200 26,563 31,000 31,000 23,500 23,500 23,500 Fines and Forfeits 5,011 5,683 5,000 5,000 5,000 5,000 5,000 Miscellaneous 3,996 9,551 1,000 7,423 - - - Other Financing Sources - - 25,000 - - - - Total Revenue 46,207 41,796 62,000 43,423 28,500 28,500 28,500 Expenditures Contractual Services 18,948 3,187 21,500 21,750 11,500 11,500 11,500 Supplies 400 910 2,500 2,500 2,500 2,500 2,500 Capital Outlay 48,272 3,266 80,000 62,310 40,000 40,000 40,000 Total Expenditures 67,620 7,364 104,000 86,560 54,000 54,000 54,000 Surplus(Deficit) (21,414) 34,433 (42,000) (43,137) (25,500) (25,500) (25,500) Ending Fund Balance 175,851 210,284 133,851 167,147 141,647 116,147 90,647 N $250 Fund Balance r m $200 N 'o $150 r $100 $50 $0 94 United City of Yorkville Police Capital Fund 20 POLICE CAPITAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Licenses and Fees 20-000-42-00-4214 DEVELOPMENT FEES 37,200 19,950 25,000 25,000 17,500 17,500 17,500 20-000-42-00-4217 WEATHER WARNING SIREN FEES - 6,613 6,000 6,000 6,000 6,000 6,000 Total: Licenses and Fees $37,200 $269563 $31,000 $31,000 $23,500 $23,500 $239500 Fines and Forfeits 20-000-43-00-4340 IMPOUND FEES 5,011 5;683 5,000 5,000 5,000 5,000 5,000 Total: Fines and Forfeits $5,011 $5,683 $59000 $5,000 $5,000 $5,000 $59000 Miscellaneous 20-000-48-00-4845 DONATIONS 2,915 4,381 - 3,923 - - - 20-000-48-00-4850 MISCELLANEOUS INCOME - 1,070 - - 20-000-48-00-4880 SALE OF FIXED ASSETS 1,081 4,100 1,000 3,500 - - - Total: Miscellaneous $39996 $9,551 $1,000 $7,423 $0 $0 $0 Other Financing Sources 20-000-49-00-4901 TRANSFER FROM GENERAL - - 25,000 - - - - Total: Other Financing Sources $0 $0 $25,000 $0 $0 $0 $0 Total: POLICE CAPITAL REVENUE 4$ 6,207 $41,796 $62,000 $43,423 $28,500 $28,500 $28,500 95 United City of Yorkville Police Capital Fund 200 POLICE CAPITAL EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 20-200-54-00-5462 PROFESSIONAL SERVICES 2;282 3,187 1,500 1,750 1,500 1,500 1,500 Seized Vehicles 20-200-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 16,666 - 20,000 20,000 10,000 10,000 10,000 Car Build Out Total: Contractual Services $18,948 $3,187 $21,500 $21,750 $11,500 $11,500 $11,500 Supplies 20-200-56-00-5620 OPERATING SUPPLIES - - 2,500 2,500 2,500 2,500 2,500 K-9 Supplies 20-200-56-00-5621 SMALL TOOLS&EQUIPMENT 400 910 - - - - - Total: Supplies $400 $910 $2,500 $2,500 $2,500 $2,500 $2,500 Capital Outlay 20-200-60-00-6060 EQUIPMENT 4,127 3,266 40,000 20,000 20,000 20,000 20,000 20-200-60-00-6070 VEHICLES 44,145 - 40,000 42,310 20,000 20,000 20,000 Total: Capital Outlay $48,272 $3,266 $80,000 $62,310 $40,000 $40,000 $40,000 Total: PD CAPITAL EXPENDITURES $67,620 $7,364 $104,000 $86,560 $54,000 $54,000 $54,000 96 Public Works Capital Fund (21) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Licenses and Permits 86,500 47,450 35,000 25,000 24,500 24,500 24,500 Charges for Service - - - 3,942 7,900 7,900 7,900 Miscellaneous 8,000 558 - 3,283 - - - Other Financing Sources - - - - 3,500 2,500 2,500 Total Revenue 94,500 48,008 35,000 32,225 35,900 34,900 34,900 Expenditures Contractual Services 4,399 4,000 4,000 4,500 6,300 6,300 6,300 Supplies 1,031 - 5,000 1,000 2,000 2,000 2,000 Capital Outlay 400,271 - 46,000 - 2,000 - - Debt Service - 82,295 84,000 82,295 82,295 82,295 82,295 Total Expenditures 405,701 86,295 139,000 87,795 92,595 90,595 90,595 Surplus(Deficit) (311,201) (38,287) (104,000) (55,570) (56,695) (55,695) (55,695) Ending Fund Balance 196,095 157,807 92,095 102,237 45,542 (10,153) (65,848) $300 Fund Balance $200 3 ° $100 $0 ($100) 97 United City of Yorkville Public Works Capital Fund 21 PUBLIC WORKS CAPITAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Licenses and Permits 21-000-42-00-4214 DEVELOPMENT FEES 86,500 47,450 35,000 25,000 24,500 24,500 24,500 Total: Licenses and Permits $86,500 $47,450 $35,000 $25,000 $24,500 $24,500 $24,500 Charges for Services 21-000-44-00-4418 MOWING INCOME - - - 3,942 7,900 7,900 7,900 Total: Charges for Services $0 $0 $0 $3,942 $7,900 $7,900 $7,900 Miscellaneous 21-000-48-00-4850 MISCELLANEOUS INCOME - 558 - 1,663 - - - 21-000-48-00-4880 SALE OF FIXED ASSETS 8,000 - - 1,620 - - - Total: Miscellaneous $89000 $558 $0 $3,283 $0 $0 $0 Other Financing Sources 21-000-49-00-4922 TRANSFER FROM PARK&REC CAPITAL - - - - 3,500 2,500 2,500 Total: Other Financing Sources $0 $0 $0 $0 $3,500 $2,500 $2,500 Total: PW CAPITAL FUND REVENUE $94,500 $48,008 $35,000 $32,225 $35,900 $34,900 $34,900 98 United City of Yorkville Public Works Capital Fund 211 PUBLIC WORKS CAPITAL EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 21-211-54-00-5462 PROFESSIONAL SERVICES - - - - 1,800 1,800 1,800 Mowing Lien Filings $250 21-211-54-00-5485 RENTAL&LEASE PURCHASE 4,399 4,000 4,000 4,500 4,500 4,500 4,500 Total: Contractual Services $4,399 $4,000 $4,000 $4,500 $6,300 $6,300 $6,300 Supplies 21-211-56-00-5620 OPERATING SUPPLIES 1,031 - 5,000 1,000 2,000 2,000 2,000 Truck Accessories $3,000 Total: Supplies $1,031 $0 $59000 $1,000 $29000 $29000 $2,000 21-211-60-00-6020 BUILDINGS AND STRUCTURES 354,897 - - - - - 21-211-60-00-6060 EQUIPMENT 7,179 - 2,000 21-211-60-00-6070 VEHICLES 38,195 - 46,000 - - - - Total: Capital Outlay $400,271 $0 $46,000 $0 $2,000 $0 $0 Debt Service-Public Works Building 21-211-92-00-8000 PRINCIPLE PAYMENT - 24,937 26,544 26,544 28,254 30,074 32,012 21-211-92-00-8050 INTEREST PAYMENT - 57,358 57,456 55,751 54,041 52,221 50,283 PWBudding on 185 Wolf Street Total: Debt Service-PW Building $0 $82,295 $84,000 $82,295 $82,295 $82,295 $82,295 Total: PW CAPITAL EXPENDITURES $405,701 $86,295 $139,000 $87,795 $92,595 $90,595 $90,595 99 City-Wide Capital Fund (23) The City-Wide Capital fund is used to maintain existing and construct new public infrastructure,and to fund other improvements that benefit the public. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental - - 231,000 65,549 231,000 - - Licenses and Permits 78,100 20,200 28,000 23,000 64,600 64,600 64,600 Reimbursements - 54,600 - - - - - Miscellaneous - - - - - - - Other Financing Sources 220,000 100,000 162,500 225,800 125,000 - - Total Revenue 298,100 174,800 421,500 314,349 420,600 64,600 64,600 Expenditures Contractual Services - - 25,000 - - - - Capital Outlay 291,278 - 432,500 176,034 235,000 4,000 4,000 Debt Service 100,000 100,000 125,000 125,000 125,000 - - Total Expenditures 391,278 100,000 582,500 301,034 360,000 4,000 4,000 Surplus(Deficit) (93,178) 74,800 (161,000) 13,315 60,600 60,600 60,600 Ending Fund Balance (93,178) (18,378) (254,178) (5,063) 55,537 116,137 176,737 $200 Fund Balance _ $100 M o $0 ($100) ($200) ($300) 100 United City of Yorkville City-Wide Capital Fund 23 CITY-WIDE CAPITAL FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 23-000-41-00-4170 STATE GRANTS - - 231,000 65,549 231,000 - DCEO TAP Grant$65,549 FY 2011 Safe Rte to Sch Grant-Design/Const $231,000 Total: Intergovernmental $0 $0 $231,000 $65,549 $231,000 $0 $0 Licenses and Permits 23-000-42-00-4210 BUILDING PERMITS - - - - 17,600 17,600 17,600 23-000-42-00-4213 ENGINEERING CAPITAL FEE 12,100 6,200 4,000 3,000 3,000 3,000 3,000 23-000-42-00-4214 DEVELOPMENT FEES - - - - 20,000 20,000 20,000 Moved from General Fund starting FY 2012 23-000-42-00-4222 ROAD CONTRIBUTION FEE 66,000 14,000 24,000 20,000 24,000 24,000 24,000 Total: Licenses and Permits $78,100 $20,200 $28,000 $23,000 $64,600 $64,600 $64,600 Reimbursements 23-000-46-00-4623 RETMB-KENNEDY ROAD - 54,600 - - - - - Total: Reimbursements $0 $54,600 $0 $0 $0 $0 $0 Miscellaneous 23-000-48-00-4880 SALE OF FIXED ASSETS - - - - - - - Total: Miscellaneous $0 $0 $0 $0 $0 $0 $0 Other Financing Sources 23-000-49-00-4901 TRANSFER FROM GENERAL 220,000 100,000 162,500 129,800 125,000 - - 23-000-49-00-4915 TRANSFER FROM MOTOR FUEL TAX - - - 96,000 - - IDOT Old Jail/Parking Lot Transfer Total: Other Financing Sources $220,000 $100,000 $162,500 $225,800 $125,000 $0 $0 Total: CITY-WIDE CAPITAL REVENUE $298,100 $174,800 $421,500 $314,349 $420,600 $64,600 $64,600 101 United City of Yorkville City-Wide Capital Fund 230 CITY-WIDE CAPITAL EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 23-230-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 25,000 Parkway Tree Planting Total: Contractual Services $0 $0 $25,000 $0 $0 $0 $0 Capital Outlay 23-230-60-00-6010 IMPROVEMENTS NOT TO BUILDINGS 218,208 - - 23-230-60-00-6023 OLD JAIL PURCHASE - - 161,549 23-230-60-00-6041 SIDEWALK CONSTRUCTION 2,229 87,500 10,485 - - - 23-230-60-00-6070 VEHICLES - 4,000 4,000 4,000 4,000 4,000 23-230-60-00-6078 PALMER COURT 70,841 - - - - - 23-230-60-00-6083 TOWN SQUARE PARK - 25,000 23-230-60-00-6085 FAXON ROAD-ROW 85,000 - - 23-230-60-00-6092 SAFE ROUTE TO SCHOOL PROJECT - - 231,000 231,000 - - Total: Capital Outlay $291,278 $0 $432,500 $176,034 $235,000 $4,000 $49000 Debt Service-Clark Property 23-230-97-00-8000 PRINCIPLE PAYMENT 100,000 100,000 125,000 125,000 125,000 - - Total: Debt Service-Clark Property $100,000 $100,000 $125,000 $125,000 $125,000 $0 $0 Total: CITY-WIDE CAP EXPENDITURES $391,278 $100,000 $582,500 $301,034 $360,000 $4,000 $4,000 102 Water Fund (51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget.The capital portion is used for the improvement and expansion of water infrastructure,while the operational side is used to service and maintain City water systems. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes - - - - 133,866 133,454 138,041 Charges for Service 2,025,589 1,844,415 2,090,354 2,426,050 2,425,250 2,452,881 2,480,965 Interest Income 26,712 3,204 3,000 1,750 2,000 2,000 2,000 Miscellaneous 29,573 31,410 29,000 36,218 50,000 50,500 51,005 Other Financing Sources 212,236 81,750 - 82,850 83,863 82,288 82,988 Total Revenue 2,294,111 1,960,778 2,122,354 2,546,868 2,694,979 2,721,123 2,754,999 Expenses Salaries 355,864 346,853 373,702 349,304 377,000 377,000 377,000 Benefits 58,812 55,606 59,605 58,005 65,700 65,700 65,700 Contractual Services 460,328 338,647 382,750 385,750 401,850 417,075 433,561 Supplies 404,122 330,605 359,700 330,700 360,300 369,210 379,471 Capital Outlay 325,491 176,448 - - 96,000 256,000 256,000 Contingencies - (66,431) - - - - - Developer Commitments - 114,944 269,856 275,868 275,868 160,923 - Debt Service 608,037 703,053 585,201 834,454 903,277 1,396,016 1,172,802 Other Financing Uses 450,000 75,569 91,863 91,863 91,863 91,863 91,863 Total Expenditures 2,662,654 2,075,295 2,122,677 2,325,944 2,571,858 3,133,787 2,776,397 Surplus(Deficit) (368,543) (114,516) (323) 220,924 123,121 (412,664) (21,398) Ending Fund Balance Equivalent 453,875 339,360 453,552 560,284 683,405 270,741 249,343 24.1% 26.6% 8.6% 9.0% $800 Fund Balance Equivalent m $600 ° $400 $200 $0 Personnel Full-time Personnel: Foreman 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Worker II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Secretary/Receptionist 1.0 1.0 1.0 0.0 0.0 0.0 0.0 Total Personnel 5.0 5.0 5.0 4.0 4.0 4.0 4.0 103 United City of Yorkville Water Fund 51 WATER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 51-000-40-00-4007 PROPERTY TAXES-2007A BOND - - - - 133,866 133,454 138,041 Total: Taxes $0 $0 $0 $0 $133,866 $133,454 $138,041 Charges for Services 51-000-44-00-4424 WATER SALES 1,640,023 1,591,745 1,286,250 1,650,000 1,674,750 1,699,871 1,725,369 51-000-44-00-4425 BULK WATER SALES 4,364 879 2,000 1,050 500 510 520 51-000-44-00-4430 WATER METER SALES 69,762 44,255 32,000 25,000 25,000 26,250 27,563 51-000-44-00-4440 WATER INFRASTRUCTURE FEE - - 580,104 650,000 600,000 600,000 600,000 51-000-44-00-4450 WATER CONNECTION FEES 311,440 201,466 190,000 100,000 125,000 126,250 127,513 51-000-44-00-4473 RECAPTURE FEES - 6,071 - - - - - Total: Charges for Services $2,025,589 $1,844,415 $2,090,354 $23426,050 $2,4259250 $2,452,881 $2,480,965 Interest Income 51-000-45-00-4500 INTEREST INCOME 26,712 3,204 3,000 1,750 2,000 2,000 2,000 Total: Interest Income $26,712 $3,204 $3,000 $1,750 $2,000 $2,000 $2,000 Miscellaneous 51-000-48-00-4822 RENTAL INCOME-WATER TOWER 27,908 27,249 29,000 29,000 50,000 50,500 51,005 51-000-48-00-4850 MISCELLANEOUS INCOME (1) 471 - 4,318 - - - 51-000-48-00-4855 BAD DEBT RECOVERY 1,666 3,690 - 2,900 - - - Total: Miscellaneous $29,573 $31,410 $29,000 $36,218 $50,000 $509500 $51,005 Other Financing Sources 51-000-49-00-4901 TRANSFER FROM GENERAL 200,000 - - - - - 51-000-49-00-4942 TRANSFER FROM DEBT SERVICE 12,236 - - - - - - 51-000-49-00-4952 TRANSFER FROM SEWER - 81,750 - 82,850 83,863 82,288 82,988 One Half the 2005C Debt Service PMT Total: Other Financing Sources $212,236 $81,750 $0 $82,850 $83,863 $82,288 $82,988 Total: WATER FUND REVENUE $2,294,111 $1,960,778 $2,122,354 $2,546,868 $2,694,979 $2,721,123 $2,754,999 104 United City of Yorkville Water Fund 510 WATER OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 51-510-50-00-5010 SALARIES AND WAGES 341,537 343,217 358,702 341,304 365,000 365,000 365,000 51-510-50-00-5015 PART-TIME SALARIES 3,582 - - - - - - 51-510-50-00-5020 OVERTIME 10,745 3,636 15,000 8,000 12,000 12,000 12,000 Total: Salaries $355,864 $346,853 $373,702 $349,304 $377,000 $377,000 $377,000 Benefits 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 29,793 29,845 31,017 32,005 37,500 37,500 37,500 51-510-52-00-5214 FICA CONTRIBUTION 29,020 25,761 28,588 26,000 28,200 28,200 28,200 Total: Benefits $58,812 $55,606 $59,605 $58,005 $659700 $65,700 $65,700 Contractual Services 51-510-54-00-5412 TRAINING&CONFERENCES 2,402 824 1,600 2,000 2,000 2,000 2,000 51-510-54-00-5415 TRAVEL AND LODGING 786 1,594 1,600 1,000 1,600 1,600 1,600 51-510-54-00-5426 PUBLISHING&ADVERTISING 37 - 500 1,000 1,000 1,000 1,000 51-510-54-00-5429 WATER SAMPLES 13,143 2,332 14,000 14,000 14,000 14,000 14,000 51-510-54-00-5430 PRINTING AND DUPLICATING 2,269 2,319 2,500 2,500 2,500 2,500 2,500 51-510-54-00-5440 TELECOMMUNICATIONS 24,596 25;827 25,300 24,500 24,500 24,500 24,500 Telephone $22,000 Cell Phone $2,500 51-510-54-00-5452 POSTAGE&SHIPPING 16,710 16,030 22,000 22,000 22,000 22,000 22,000 51-510-54-00-5460 DUES AND SUBSCRIPTIONS 808 788 1,250 1,250 1,250 1,250 1,250 51-510-54-00-5462 PROFESSIONAL SERVICES 27,547 3,387 6,000 6,000 6,000 6,000 6,000 51-510-54-00-5466 LEGAL SERVICES - - 2,000 2,000 2,000 2,000 2,000 51-510-54-00-5480 UTILITIES 354,272 276,289 290,000 290,000 304,500 319,725 335,711 Electricity $304,500 51-510-54-00-5483 JULIE SERVICES 3,727 2,979 6,000 3,500 3,500 3,500 4,000 51-510-54-00-5485 RENTAL&LEASE PURCHASE 233 - 1,000 1,000 1,000 1,000 1,000 51-510-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 13,798 6,279 9,000 9,000 10,000 10,000 10,000 Maintenance-Vehicles $10,000 51-510-54-00-5499 BAD DEBT - - - 6,000 6,000 6,000 6,000 Utility Billing$6,000 Total: Contractual Services $460,328 $338,647 $382,750 $385,750 $401,850 $417,075 $433,561 Supplies 51-510-56-00-5600 WEARING APPAREL 2,155 2,391 3,500 2,000 5,000 4,000 4,000 51-510-56-00-5620 OPERATING SUPPLIES 48,367 18,788 34,500 20,000 20,500 21,425 22,396 Operating Supplies $18,500 Gravel$2,000 51-510-56-00-5630 SMALL TOOLS&EQUIPMENT 782 1,093 2,000 2,000 2,000 2,000 2,000 Hand Tools $1,000 Safety Equipment$1,000 51-510-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,320 - 1,200 1,200 1,600 1,600 1,600 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 210,951 227,523 230,000 230,000 240,000 247,200 254,616 Treatment Facilities-Op&Maint$240,000 51-510-56-00-5640 REPAIR AND MAINTENANCE 7,156 3,284 8,500 8,500 9,500 9,500 9,500 Maintenance-Equipment$9,000 Maintenance-Computers $500 105 United City of Yorkville Water Fund 510 WATER OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 51-510-56-00-5664 METERS AND PARTS 98,676 51,393 46,000 33,000 46,000 46,000 46,000 Meters and Parts $40,000 Hydrant Replacement$6,000 51-510-56-00-5695 GASOLINE 34,324 26,134 34,000 34,000 35,700 37,485 39,359 51-510-56-00-5699 MISCELLANEOUS 390 - - - - - - Total: Supplies $404,122 $330,605 $359,700 $330,700 $360,300 $369,210 $379,471 106 United City of Yorkville Water Fund 510 WATER OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Capital Outlay 51-510-60-00-6010 IMPROVEMENTS NOT TO BUILDINGS 320,186 176,448 51-510-60-00-6040 IN-TOWN ROAD PROJECT 5,305 - - - - 51-510-60-00-6079 ROUTE 47 EXPANSION - - 96,000 256,000 256,000 Total: Capital Outlay $325,491 $176,448 $0 $0 $96,000 $256,000 $256,000 Contingencies 51-510-70-00-7799 CONTINGENCIES - (66,431) - - - - - Total: Contingencies $0 ($66,431) $0 $0 $0 $0 $0 Developer Commitments 51-510-75-00-7502 GRANDE RESERVE COURT ORDER - 114,944 269,856 275,868 275,868 160,923 - Total: Developer Commitments $0 $114,944 $269,856 $275,868 $275,868 $160,923 $0 Debt Service-2007A Bond 51-510-83-00-8000 PRINCIPLE PAYMENT 10,000 10,000 - 10,000 10,000 10,000 15,000 51-510-83-00-8050 INTEREST PAYMENT 124,841 124,666 - 124,266 123,866 123,454 123,041 Total: Debt Service-2007A Bond $134,841 $134,666 $0 $1349266 $133,866 $133,454 $1389041 Debt Service-2002 Capital Appreciation Debt Certificates 51-510-85-00-8000 PRINCIPLE PAYMENT 60,000 145,000 215,000 215,000 285,000 365,000 - 51-510-85-00-8050 INTEREST PAYMENT - - - - - - - Total: Debt Service-2002 Cap Apprec $60,000 $145,000 $215,000 $215,000 $285,000 $365,000 $0 Debt Service-2003 Debt Certificates 51-510-86-00-8000 PRINCIPLE PAYMENT - - - - - - 100,000 51-510-86-00-8050 INTEREST PAYMENT 33,150 33,150 - 33,150 33,150 33,150 33,150 Total: Debt Service-2003 Debt Certificate $33,150 $339150 $0 $339150 $339150 $339150 $133,150 Debt Service-2006A Refunding Debt Certificates 51-510-87-00-8000 PRINCIPLE PAYMENT 10,000 10,000 70,000 70,000 70,000 355,000 405,000 51-510-87-00-8050 INTEREST PAYMENT 92,106 91,706 91,307 91,306 88,506 219,806 205,606 Total: Debt Service-2006A Refunding $1029106 $101,706 $1619307 $161,306 $1589506 $574,806 $610,606 Debt Service-2005C Bond 51-510-88-00-8000 PRINCIPLE PAYMENT 80,000 80,000 80,000 85,000 90,000 90,000 95,000 51-510-88-00-8050 INTEREST PAYMENT 86,300 83,500 3,863 80,700 77,725 74,575 70,975 Total: Debt Service-2005C Bond $166,300 $163,500 $839863 $1659700 $1679725 $1649575 $1659975 107 United City of Yorkville Water Fund 510 WATER OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Debt Service-IEPA Loan L17-156300 51-510-89-00-8000 PRINCIPLE PAYMENT 68,947 81,451 83,500 83,500 85,600 87,754 89,961 51-510-89-00-8050 INTEREST PAYMENT 42,693 43,580 41,531 41,531 39,430 37,277 35,069 Total: Debt Service-IL EPA Loan 156300 $111,640 $125,030 $125,031 $125,031 $125,030 $125,031 $125,030 Other Financing Uses 51-510-99-00-9901 TRANSFER TO GENERAL 450,000 75,569 91,863 91,863 91,863 91,863 91,863 Total: Other Financing Uses $450,000 $75,569 $91,863 $91,863 $91,863 $91,863 $91,863 Total: WATER OPERATIONS $2,662,654 $2,075,295 $2,122,677 $2,325,944 $2,571,858 $3,133,787 $2,776,397 108 Sewer Fund (52) The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes - - - - 1,754,690 2,318,390 2,456,890 Charges for Service 1,028,070 1,985,308 880,000 1,425,038 1,349,000 1,363,380 1,078,048 Interest Income 25,556 2,173 1,800 1,800 1,800 1,800 1,800 Reimbursements - 5,708 - 3,379 - - - Other Financing Sources 150,000 - - - - - - Total Revenue 1,203,626 1,993,189 881,800 1,430,217 3,105,490 3,683,570 3,536,738 Expenses Salaries 185,661 265,944 263,796 244,000 258,000 258,000 258,000 Benefits 26,486 40,633 42,179 40,875 45,230 45,230 45,230 Contractual Services 35,902 26,021 42,300 42,300 52,800 54,800 56,900 Supplies 68,670 47,162 78,300 91,477 81,500 82,865 84,298 Capital Outlay - - - - 24,600 65,600 65,600 Contingencies - 18,356 - - - - - Developer Commitments 550,735 30,996 - 30,996 30,996 30,996 30,996 Debt Service 1,212,983 1,245,736 1,510,813 1,252,596 2,259,955 2,824,406 2,919,039 Other Financing Uses 207,765 140,390 83,045 165,895 166,908 165,333 166,033 Total Expenses 2,288,201 1,815,238 2,020,433 1,868,139 2,919,989 3,527,230 3,626,096 Surplus(Deficit) (1,084,575) 177,951 (1,138,633) (437,922) 185,501 156,340 (89,358) Ending Fund Balance Equivalent 2,557,262 2,735,211 1,418,629 2,297,289 2,482,790 2,639,130 2,549,772 123.0% 85.0% 74.8% 70.3% $3,000 Fund Balance Equivalent $2,000 $1,000 $0 Personnel Full-rime Personnel: Foreman 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Worker I 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Total Personnel 3.0 3.0 3.0 3.0 3.0 3.0 3.0 109 United City of Yorkville Sewer Fund 52 SEWER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 52-000-40-00-4009 PROPERTY TAXES-2004B BOND 258,650 263,850 368,750 52-000-40-00-4013 PROPERTY TAXES-2005D BOND 1,385,950 1,944,450 1,978,050 52-000-40-00-4014 PROPERTY TAXES-2008 BOND 110,090 110,090 1 10,090 Total: Taxes $0 $0 $0 $0 $1,754,690 $23318,390 $23456,890 110 United City of Yorkville Sewer Fund 52 SEWER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 52-000-44-00-4435 SEWER MAINTENANCE FEES 712,331 723,012 580,000 700,000 714,000 728,280 742,846 52-000-44-00-4455 SW CONNECTION FEES-OPERATIONS 69,950 23,400 25,000 3,400 5,000 5,100 5,202 52-000-44-00-4456 SW CONNECTION FEES-CAPITAL 238,138 60,400 175,000 23,400 30,000 30,000 30,000 52-000-44-00-4457 SW CONNECTION FEES-ROB ROY - 1,176,889 100,000 698,000 600,000 600,000 - 52-000-44-00-4460 SEWER INFRASTRUCTURE FEES - - - - - - 300,000 52-000-44-00-4465 RIVER CROSSING FEES 151 238 - 52-000-44-00-4466 LIFT STATION INCOME 7,500 (7,499) - 52-000-44-00-4473 RECAPTUREFEES - 9,106 - Total: Charges for Services $1,028,070 $1,985,308 $880,000 $1,425,038 $1,349,000 $1,363,380 $1,078,048 Interest Income 52-000-45-00-4500 INTEREST INCOME 25,556 2,173 1,800 1,800 1,800 1,800 1,800 Total: Interest Income $25,556 $2,173 $1,800 $1,800 $1,800 $1,800 $1,800 Reimbursements 52-000-46-00-4690 REIMB-MISCELLANEOUS - 5,708 - 3,379 - - - Total: Reimbursements $0 $5,708 $0 $3,379 $0 $0 $0 Other Financing Sources 52-000-49-00-4901 TRANSFER FROM GENERAL 150,000 - - - - - - Total: Other Financing Sources $150,000 $0 $0 $0 $0 $0 $0 Total: SEWER FUND REVENUE $1,203,626 $1,993,189 $881,800 $1,430,217 $3,105,490 $3,683,570 $3,536,738 111 United City of Yorkville Sewer Fund 520 SEWER OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Salaries 52-520-50-00-5010 SALARIES AND WAGES 182,921 265,495 256,296 242,000 256,000 256,000 256,000 52-520-50-00-5020 OVERTIME 2,740 449 7,500 2,000 2,000 2,000 2,000 Total: Salaries $185,661 $265,944 $263,796 $244,000 $258,000 $258,000 $258,000 Benefits 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 13,552 21,340 21,949 22,300 25,000 25,000 25,000 52-520-52-00-5214 FICA CONTRIBUTION 12,934 19,293 20,230 18,575 20,230 20,230 20,230 Total: Benefits $26,486 $40,633 $42,179 $40,875 $45,230 $45,230 $45,230 Contractual Services 52-520-54-00-5412 TRAINING&CONFERENCES 733 - 500 500 500 500 500 52-520-54-00-5415 TRAVEL AND LODGING - - 500 500 500 500 500 52-520-54-00-5440 TELECOMMUNICATIONS 1,525 1,282 1,800 1,800 1,800 1,800 1,800 Cell Phone$1,800 52-520-54-00-5462 PROFESSIONAL SERVICES 2,623 4,408 4,500 4,500 5,000 5.,000 5,000 52-520-54-00-5480 UTILITIES 29,342 13,607 30,000 30,000 40,000 42,000 44,100 Electricity$40,000 52-520-54-00-5485 RENTAL&LEASE PURCHASE - - 1,000 1,000 1,000 1,000 1,000 52-520-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,678 6,725 4,000 4,000 4,000 4,000 4,000 Maintenance-Vehicles$4,000 Total: Contractual Services $35,902 $26,021 $42,300 $42,300 $52,800 $54,800 $56,900 Supplies 52-520-56-00-5600 WEARING APPAREL 2,156 1,683 2,500 1,800 2,500 2,500 2,500 52-520-56-00-5610 OFFICE SUPPLIES 937 1,565 1,800 1,800 2,000 2,000 2,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 22,972 7,714 15,000 15,000 15,000 15,000 15,000 52-520-56-00-5620 OPERATING SUPPLIES 1,864 1,879 4,500 3,000 4,500 4,500 4,500 Shop Supplies$1,500 Gravel$1,000 52-520-56-00-5630 SMALL TOOLS&EQUIPMENT 1,007 641 2,500 2,500 2,500 2,500 2,500 Safety Equipment$1,000 Hand Tools$1,000 Office Equipment$500 52-520-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 135 - 1,000 1,000 1,200 1,200 1,200 52-520-56-00-5640 REPAIR AND MAINTENANCE 5,676 7,611 25,000 25,000 25,000 25,000 25,000 Maintenance-Equipment$5,000 Maintenance-Sanitary Sewer$10,000 52-520-56-00-5695 GASOLINE 33,923 26,069 26,000 26,000 27,300 28,665 30,098 52-520-56-00-5699 BAD DEBT - - - 15,377 1,500 1,500 1,500 Bad DebtARO-FY2011$13,877 Utility Billing$1,500 FY2011&2012 Total: Supplies $68,670 $47,162 $78,300 $91,477 $81,500 $82,865 $84,298 Capital Outlay 52-520-60-00-6079 ROUTE 47 EXPANSION - - - - 24,600 65,600 65,600 Total: Capital Outlay $0 $0 $0 $0 $24,600 $65,600 $65,600 Contingencies 52-520-70-00-7799 CONTINGENCIES - 18,356 - - - - - Total: Contingencies $0 $18,356 $0 $0 $0 $0 $0 Developer Commitments 52-520-75-00-7500 LENNAR-RAINTREE SEWER RECPATURE 550,735 30,996 - 30,996 30,996 30,996 30,996 Total: Developer Commitments $550,735 $30,996 $0 $30,996 $30,996 $30,996 $30,996 112 United City of Yorkville Sewer Fund 520 SEWER OPERATIONS FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Debt Service-2007A Bond 52-520-83-00-8000 PRINCIPLE PAYMENT - - 10,000 - - - - 52-520-83-00-8050 INTEREST PAYMENT - - 123,866 - - - - Total: Debt Service-2007A Bond $0 $0 $133,866 $0 $0 $0 $0 Debt Service-2004B Bond 52-520-84-00-8000 PRINCIPLE PAYMENT 140,000 145,000 155,000 155,000 160,000 170,000 280,000 52-520-84-00-8050 INTEREST PAYMENT 111,138 107,288 103,300 103,300 98,650 93,850 88,750 Total: Debt Service-2004BBond $251,138 $252,288 $258,300 $258,300 $258,650 $263,850 $368,750 Debt Service-2005C Bond 52-520-88-00-8000 PRINCIPLE PAYMENT - - - - - - - 52-520-88-00-8050 INTEREST PAYMENT - - 82,850 - - - - Total: Debt Service-2005C Bond $0 $0 $82,850 $0 $0 $0 $0 Debt Service-2003 IRBB Debt Certificates 52-520-90-00-8000 PRINCIPLE PAYMENT 85,000 85,000 90,000 90,000 95,000 100,000 100,000 52-520-90-00-8050 INTEREST PAYMENT 77,504 76,713 73,653 73,653 70,143 66,248 62,048 Total: Debt Service-2003 IRBB $162,504 $161,713 $163,653 $163,653 $165,143 $166,248 $162,048 Debt Service-2004A Bond 52-520-91-00-8000 PRINCIPLE PAYMENT 150,000 155,000 160,000 160,000 170,000 175,000 180,000 52-520-91-00-8050 INTEREST PAYMENT 35,975 32,525 28,572 28,573 24,093 18,738 13,050 Total: Debt Service-2004A Bond $185,975 $187,525 $188,572 $188,573 $194,093 $193,738 $193,050 Debt Service-2005D Bond 52-520-93-00-8000 PRINCIPLE PAYMENT - - - - 1,000,000 1,600,000 1,700,000 52-520-93-00-8050 INTEREST PAYMENT 467,336 385,950 427,451 385,950 385,950 344,450 278,050 Total: Debt Service-2005D Bond $467,336 $385,950 $427,451 $385,950 $1,385,950 $1,944,450 $1,978,050 Debt Service-2008 Refunding Band 52-520-94-00-8000 PRINCIPLE PAYMENT - - - - - - - 52-520-94-00-8050 INTEREST PAYMENT - 112,231 110,090 110,090 110,090 110,090 110,090 Total: Debt Service-2008 Refunding $0 $112,231 $110,090 $110,090 $110,090 $110,090 $110,090 Debt Service-IEPA Loan L17-013000 52-520-95-00-8000 PRINCIPLE PAYMENT 32,935 34,125 35,358 35,357 36,635 37,958 - 52-520-95-00-8050 INTEREST PAYMENT 6,045 4,855 3,622 3,623 2,344 1,022 - Total: Debt Service-IEPA Loan 013000 $38,980 $38,980 $38,980 $38,980 $38,979 $38,980 $0 Debt Service-IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPLE PAYMENT 79,833 81,942 84,107 84,107 86,329 88,610 90,952 52-520-96-00-8050 INTEREST PAYMENT 27,218 25,109 22,944 22,944 20,721 18,440 16,099 Total: Debt Service-IEPA Loan 115300 $107,051 $107,051 $107,051 $107,051 $107,050 $107,050 $107,051 Other Financing Uses 52-520-99-00-9901 TRANSFER TO GENERAL 220,000 58,640 83,045 83,045 83,045 83,045 83,045 52-520-99-00-9942 TRANSFER TO DEBT SERVICE (12,235) - - - - - - 52-520-99-00-9952 TRANSFER TO WATER - 81,750 - 82,850 83,863 82,288 82,988 One Half the 2005C Debt Service PMT Total: Other Financing Uses $207,765 $140,390 $83,045 $165,895 $166,908 $165,333 $166,033 Total: SEWER OPERATIONS $2,288,201 $1,815,238 $2,020,433 $1,868,139 $2,919,989 $3,527,230 $3,626,096 113 Recreation Center Fund(80) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 603,500 603,500 603,500 Miscellaneous 8,145 8,632 5,500 8,700 7,500 7,500 7,500 Other Financing Sources 100,000 - - - - - - Total Revenue 597,992 583,040 609,000 590,700 611,000 611,000 611,000 Expenses Salaries 215,132 211,086 232,043 231,543 232,700 232,700 232,700 Benefits 19,746 24,837 27,658 27,658 27,708 27,708 27,708 Contractual Services 261,416 342,276 362,650 379,280 380,580 386,580 392,580 Supplies 79,486 55,080 52,950 52,100 50,750 50,750 50,750 Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,581 691,738 697,738 703,738 Surplus(Deficit) (77,625) (50,240) (66,301) (99,881) (80,738) (86,738) (92,738) Ending Fund Balance (77,579) (127,815) (143,880) (227,696) (308,434) (395,172) (487,910) -33.0% -44.6% -56.6% -69.3% S0 Fund Balance Equivalent ($200) ($400) ($600) 114 United City of Yorkville Recreation Center Fund 80 RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 125,000 125,000 125,000 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 12,500 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 410,000 410,000 410,000 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 3,500 3,500 3,500 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 35,000 35,000 35,000 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 15,000 15,000 15,000 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 2,500 2,500 2,500 Total: Charges for Services $489,847 $574,408 $603,500 $582,000 $603,500 $603,500 $603,500 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3,000 6,000 5,000 5,000 5,000 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 2,000 2,000 2,000 80-000-48-004850 MISCELLANEOUS INCOME - 1,400 500 - 500 500 500 Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $79500 $79500 $7,500 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $0 $0 $0 $0 $0 $0 Total: RFC CTR REVENUE $597,992 $583,040 $609,000 $590,700 $611,000 $611,000 $611,000 115 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 34,200 34,200 34,200 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 98,000 98,000 98,000 80-800-50-00-5020 OVERTIME 953 - 500 - 500 500 500 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 35,000 35,000 35,000 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 65,000 65,000 65,000 Total: Salaries $215,132 $211,086 $232,043 $231,543 $2329700 $232,700 $232,700 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 10,000 10,000 10,000 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 17,708 17,708 17,708 Total: Benefits $19,746 $24,837 $27,658 $27,658 $27,708 $279708 $27,708 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 200 200 200 Mileage $200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 1,500 1,500 1,500 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 3,600 3,600 3,600 Telephone $3,000 Cellular Phone$600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 900 900 900 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 600 600 600 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 17,700 17,700 17,700 Contractual Services $15,000 Towel Rental$1,500 Licenses and Permits $700 Security $500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 49,000 49,000 49,000 Electricity $38,000 Nicor$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177,131 214,558 220,500 220,500 226,500 232,500 238,500 Lease Payments $222,000 Maintenance-Office Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 200 200 200 200 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 21,200 21,200 21,200 Maintenance-General$16,000 Pool Repair$5,000 Phone System $200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 5,500 5,500 5,500 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 53,680 Total: Contractual Services $261,416 $342,276 $362,650 $379,280 $380,580 $3869580 $392,580 116 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 17,000 17,000 17,000 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 6,300 6,300 6,300 Concession Supplies $6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 2,600 2,600 2,600 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 6,200 6,200 6,200 Operating Supplies $3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 6,300 6,300 6,300 Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 1,000 1,000 1,000 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 11,000 11,000 11,000 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - 50 50 50 80-800-56-00-5695 GASOLINE - - 300 200 300 300 300 Total: Supplies $79,486 $55,080 $529950 $52,100 $50,750 $50,750 $50,750 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES $675,617 $633,279 $675,301 $690,581 $691,738 $697,738 $703,738 117 Library Fund(82) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Taxes 1,115,409 1,183,774 1,255,924 - 1,395,800 - - Intergovernmental 4,551 19,693 22,500 - 18,500 - - Licenses&Permits 65,400 31,100 40,000 - - - - Fines&Forfeits 9,531 11,503 9,000 - 20,000 - - Charges for Service 19,487 18,493 18,000 - 20,500 - - Investment Earnings 10,985 1,952 10,000 - 2,000 - - Reimbursements - 6,181 - - - - - Miscellaneous 3,183 6,113 4,500 - 6,500 - - Total Revenue 1,228,546 1,278,809 1,359,924 - 1,463,300 - - Expenditures Salaries 428,161 486,675 650,000 - 475,000 - - Benefits 99,917 134,192 155,000 - 140,500 - - Contractual Services 129,909 136,108 238,500 - 116,800 - - Supplies 181,878 180,858 365,000 - 123,500 - - Contingencies 6,923 4,985 144,561 - 10,000 - - Debt Service 467,406 564,050 605,925 605,925 720,800 - - Total Expenditures 1,314,193 1,506,868 2,158,986 605,925 1,586,600 - - Surplus(Deficit) (85,647) (228,059) (799,062) (605,925) (123,300) 0 0 Ending Fund Balance 799,062 571,002 0 (34,923) (158,223) (158,223) (158,223) -5.8% -10.0% $1,000 Fund Balance 6500 $0 ($500) 118 United City of Yorkville Library Fund 82 LIBRARY FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Taxes 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 652,085 622,624 650,000 675,000 82-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 463,324 561,150 605,924 720,800 - Total: Taxes $1,115,409 $1,183,774 $1,2559924 $0 $1,395,800 $0 $0 Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 4,551 5,139 5,000 - 5,000 - 82-000-41-00-4170 STATE GRANTS - 14,555 17,500 - 13,500 - Library per Capita Grant$13,500 Total: Intergovernmental $4,551 $19,693 $22,500 $0 $18,500 $0 $0 Licenses and Permits 82-000-42-00-4214 DEVELOPMENT FEES 65,400 31,100 40,000 - - - Development Fees-Building&Books Total: Licenses and Permits $65,400 $31,100 $40,000 $0 $0 $0 $0 Fines and Forfeits 82-000-43-00-4330 LIBRARY FINES 9,531 11,503 9,000 - 20,000 - - Total: Fines and Forfeits $9,531 $11,503 $9,000 $0 $20,000 $0 $0 119 United City of Yorkville Library Fund 82 LIBRARY FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 16,758 14,720 15,000 - 17,000 - - 82-000-44-00-4422 COPY FEES 2,729 3,773 3,000 - 3,500 - Total: Charges for Services $19,487 $18,493 $18,000 $0 $20,500 $0 $0 Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 10,985 1,952 10,000 - 2,000 - - Total: Investment Earnings $10,985 $1,952 $10,000 $0 $2,000 $0 $0 Reimbursements 82-000-46-00-4682 REIMB-INSURANCE - 6,181 - - - - 82-000-46-00-4690 REIMB-MISCELLANEOUS - - - - - - Total: Reimbursements $0 $6,181 $0 $0 $0 $0 $0 Miscellaneous 82-000-48-00-4820 RENTAL INCOME 1,101 1,239 1,000 - 2,500 - - Library Building Rental $1,500 Other Rental Income $1,000 82-000-48-00-4832 MEMORIALS 1,363 4,451 3,000 3,500 82-000-48-00-4850 MISCELLANEOUS INCOME - - - 82-000-48-00-4881 SALE OF BOOKS 719 423 500 - 500 - - Total: Miscellaneous $3,183 $6,113 $4,500 $0 $6,500 $0 $0 Total: LIBRARY FUND REVENUE $1,228,546 $1,278,809 $1,359,924 $0 $1,463,300 $0 $0 120 United City of Yorkville Library Fund 820 LIBRARY FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 82-820-50-00-5010 SALARIES AND WAGES 428,161 486,675 650,000 475,000 Total: Salaries $428,161 $486,675 $650,000 $0 $475,000 $0 $0 Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 14,704 19,866 22,000 22,500 82-820-52-00-5214 FICA CONTRIBUTION 32,754 36,691 55,000 40,000 82-820-52-00-5216 GROUP HEALTH INSURANCE 47,457 70,805 70,000 70,000 82-820-52-00-5222 GROUP LIFE INSURANCE 992 1,240 2,000 2,000 82-820-52-00-5223 DENTAL&VISION INSURANCE 4,010 5,589 6,000 6,000 Total: Benefits $99,917 $1349192 $155,000 $0 $1409500 $0 $0 Contractual Services 82-820-54-00-5412 TRAINING&CONFERENCES 3,421 358 5,000 800 82-820-54-00-5415 TRAVEL AND LODGING 989 566 1,000 500 Mileage $500 82-820-54-00-5423 PUBLIC RELATIONS - 663 2,000 1,000 82-820-54-00-5426 PUBLISHING&ADVERTISING 63 29 2,000 500 82-820-54-00-5440 TELECOMMUNICATIONS 4,218 5,198 8,000 5,000 Telephone $5,000 82-820-54-00-5452 POSTAGE&SHIPPING 1,156 1,738 2,500 2,000 82-820-54-00-5460 DUES AND SUBSCRIPTIONS 5,205 18,046 30,000 20,000 Database $15,000 Subscriptions $5,000 82-820-54-00-5462 PROFESSIONAL SERVICES 61,429 45,063 85,000 44,000 Contractual Services $15,000 Bonding Fees $4,000 Automation $25,000 82-820-54-00-5466 LEGAL SERVICES 595 2,125 10,000 5,000 82-820-54-00-5480 UTILITIES 15,454 12,009 48,000 15,000 Electricity $5,000 Gas $10,000 82-820-54-00-5485 RENTAL&LEASE PURCHASE 1,638 2,442 15,000 3,000 Maintenance Photocopier$3,000 82-820-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 35,742 47,872 30,000 20,000 Maintenance-Bldg&Janitorial$20,000 Total: Contractual Services $129,909 $136,108 $238,500 $0 $116,800 $0 $0 Supplies 82-820-56-00-5600 WEARING APPAREL - - - - 82-820-56-00-5610 OFFICE SUPPLIES 6,362 9,809 15,000 10,000 82-820-56-00-5620 OPERATING SUPPLIES 18,378 15,184 35,000 16,000 LibrarySupplies $5,000 Custodial Supplies $11,000 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 12,188 4,276 20,000 2,000 82-820-56-00-5640 REPAIR AND MAINTENANCE 6,404 2,506 20,000 3,000 Maintenance Office Equipment$3,000 82-820-56-00-5670 COMMUNITY RELATIONS 11,126 10,137 20,000 10,000 Library Programming $10,000 121 United City of Yorkville Library Fund 820 LIBRARY FUND EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 82-820-56-00-5676 EMPLOYEE RECOGNITION 1,194 1,113 4,000 - 82-820-56-00-5680 ADULT BOOKS 20,412 20,213 50,000 15,000 82-820-56-00-5681 JUVENILE BOOKS 19,724 40,325 50,000 30,000 82-820-56-00-5682 REFERENCE BOOKS 21,716 24,097 35,000 20,000 82-820-56-00-5683 AUDIO BOOKS 11,708 8,176 30,000 5,000 82-820-56-00-5684 COMPACT DISCS AND OTHER MUSIC 6,645 2,963 15,000 3,000 82-820-56-00-5685 VIDEOS 4,961 4,750 25,000 5,000 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 38,068 32,810 40,000 82-820-56-00-5698 MEMORIALS AND GIFTS 2,844 4,416 3,000 3,500 82-820-56-00-5699 MISCELLANEOUS 147 83 3,000 1,000 Library Board Expenses $500 Meeting Room Deposit Refund$500 Total: Supplies $181,878 $1809858 $365,000 $0 $123,500 $0 $0 Contingencies 82-820-70-00-7799 CONTINGENCIES 6,923 4,985 144,561 - 10,000 Total: Contingencies $6,923 $4,985 $1449561 $0 $10,000 $0 $0 Debt Service-2005B Bond 82-820-83-00-8000 PRINCIPLE PAYMENT 25,000 25,000 75,000 75,000 175,000 82-820-83-00-8050 INTEREST PAYMENT 321,106 320,125 319,125 319,125 316,125 Total: Debt Service-2005B Bond $346,106 $3459125 $3949125 $3949125 $491,125 $0 $0 Debt Service-2006 Bond 82-820-84-00-8000 PRINCIPLE PAYMENT 50,000 150,000 150,000 150,000 175,000 82-820-84-00-8050 INTEREST PAYMENT 71,300 68,925 61,800 61,800 54,675 Total: Debt Service-2006 Bond $121,300 $218,925 $211,800 $211,800 $229,675 $0 $0 Total: LIBRARY EXPENDITURES $1,314,193 $1,506,868 $2,158,986 $605,925 $1,586,600 Lo $0 STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2011- ORDINANCE APPROVING THE 2011-2012 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and have duly considered formation of a budget for the 2011-2012 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the 2011-2012 Fiscal Year Budget being submitted on March 22, 2011 at its regular City Council Meeting: NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that the 2011-2012 Budget totaling $ including the amounts of$ General Fund, $ Motor Fuel Tax Fund, $0 Municipal Building, $ Police Equipment Capital Fund, $ Public Works Equipment Capital Fund, $ Parks &Recreation Equipment Capital, $ Sanitary Sewer Maintenance and Improvements, $ Water Improvements & Operation, $ City Wide Capital, $ Debt Service Fund, $ Land Cash, $ Parks & Recreation, $ Recreation Center, $ Library, $ Fox Industrial, $ Countryside TIF, $ Downtown TIF, $ Sunflower Estates SSA, and $ Fox Hill SSA is hereby adopted for the 2011-2012 Fiscal Year, as presented. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF GEORGE GILSON, JR. ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS DIANE TEELING Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ PW#1 III El�M Finance 1836 Engineer ■ Tracking Number City Administrator ■ °°°�^oygaa, �O Consultant ❑ Ke da�o ty PW 2011-12 <�E El Agenda Item Summary Memo Title: 802 S. Bridge Street—Proposed Highway Authority Agreement Meeting and Date: March 22, 2011 City Council Synopsis: This agreement would allow the Illinois EPA to issue a No Further Remediation Letter to property owner. Council Action Previously Taken: Date of Action: PW 3/15/11 Action Taken: Forward to 3/22/11 CC for approval Item Number: PW 2011-12 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 21,��o cir o Memorandum ESE1 .` 'yeas To: Bart Olson, City Administrat .� O From: Joe Wywrot, City Engineer e p` CC: Lisa Pickering, Deputy City C er uem�'Cwry `? Date: February 9, 2011 Subject: 802 S. Bridge Street—Proposed Highway Authority Agreement Attached find a proposed highway authority agreement for the former Yorkville Marathon gas station at the southeast corner of Route 47 and Orange Street. This property was the location of a leaking underground petroleum storage tank several years ago. All underground tanks and much of the contaminated soil have since been removed,but some contaminated soil remains within the Orange Street right-of-way. The contaminated area is estimated to be around 500 square feet, located beneath the property's driveway entrance to Orange Street and underneath the street. The property owner has made considerable effort to clean up the site,but one constituent (benzene)measured at one location exceeded the Illinois EPA's minimum clean-up objectives. A common way to address this situation is to establish an institutional control to protect the general public from the remaining contamination. The institutional control is this proposed highway authority agreement, which is a restriction on the use of the subject area. Once an institutional control is established, the Illinois EPA can issue a No Further Remediation letter to the property owner, which essentially states that the site is free of contamination. In this agreement, the city agrees to prohibit the use of any groundwater originating within the subject area from being used as drinking water. The agreement allows for roadway work to be performed within the subject area,but the city agrees to allow construction access by permit only, and require that the permittee "take all measures necessary to protect human health(including worker safety) and the environment". While the area of contaminated soil is estimated to be located in the south half of the Orange Street right-of-way(Exhibit A), the area subject to the highway authority agreement extends over a larger area to the north edge of the Orange Street pavement (Exhibit Q. IDOT's Route 47 project includes this area of Orange Street. If this agreement is approved the city would need to issue a permit to IDOT to allow them to work within the subject area. IDOT's Route 47 plans identify several locations where contaminated soil exists, including Orange Street. IDOT's proposed protection measure at this location consists of limiting the depth of excavation to no more than 6 feet. Discussions with Chase Environmental, however, indicate that there are no contaminated soils in the IDOT right-of-way at this location. The information provided by Chase indicates soil contamination at a depth of 4 feet in the Orange Street right-of- way, which is still below normal roadway excavation depths. The extent of contamination, however, is below the threshold where special precautions would be needed during construction. If contaminated soil is encountered during construction, it would need to treated as special waste and disposed of accordingly. There are two existing city utilities that run through the subject area,but both will be abandoned as part of IDOT's Route 47 project. IDOT's project also includes construction of a new watermain across Route 47 at Orange Street,but it will be north of the subject area. Since the depth of contamination exceeds normal roadway construction depth and there will be no city utilities located within the subject area, I recommend that this agreement be approved. Please place this highway authority agreement on the February 15, 2011 Public Works Committee agenda for consideration. Highway Authority Agreement This Agreement is entered into this day of 2011 pursuant to 35 III.Adm.Code 742.1020 by and between the(1) Estate of Patrick Beardsley("Owner /Operator")and (2) City of Yorkville("Highway Authority"), collectively known as the "Parties." WHEREAS, Estate of Patrick Beardsley, is the owner or operator of one or more leaking underground storage tanks presently or formerly located at 802 S. Bridge Street,Yorkville. Illinois("the Site"); WHEREAS, as a result of one or more releases of contaminants from the above referenced Site ("the Release"),soil and/or groundwater contamination at the Site exceeds the Tier 1 residential remediation objectives of 35 III.Adm. Code 742; WHEREAS,the soil and/or groundwater contamination exceeding Tier 1 residential remediation objectives extends or may extend into the Highway Authority's right-of-way; WHEREAS,the Owner/Operator or Property Owner is conducting corrective action in response to the Release; WHEREAS,the Parties desire to prevent groundwater beneath the Highway Authority's right-of- way that exceeds Tier 1 remediation objectives from use as a supply of potable or domestic water and to limit access to soil within the right-of-way that exceeds Tier 1 residential remediation objectives so that human health and the environment are protected during and after any access; NOW,THEREFORE,the Parties agree as follows: 1. The recitals set forth above are incorporated by reference as if fully set forth herein. 2. The Illinois Emergency Management Agency has assigned incident number 20060740 to the Release. 3. Attached as Exhibit A is a scaled map prepared by the Owner/Operator that shows the Site and surrounding area and delineates the current and estimated future extent of soil and groundwater contamination above the applicable Tier 1 residential remediation objectives as a result of the Release. 4. Attached as Exhibit B are tables prepared by the Owner/Operator that lists each contaminant of concern that exceeds its Tier 1 residential remediation objective, its Tier 1 residential remediation objective and its concentrations within the zone where Tier 1 residential remediation objectives are exceeded. The locations of the concentrations listed in Exhibit B are identified on the rrm;.p in Exhibit A. 5. Attached as Exhibit C is a scaled map prepared by the Owner/Operator showing the area of Highway Authority's right-of-way that is governed by this agreement("Right-of- Way"). Because Exhibit C is not a surveyed plat,the Right-of-Way boundary may be an approximation of the actual Right-of-Way lines. 6. The Highway Authority stipulates it has jurisdiction over the Right-of-Way that gives it sole control over the use of the groundwater and access to the soil located within or beneath the Right-of-Way. 7. The Highway Authority agrees to prohibit within the Right-of-Way all potable and domestic uses of groundwater exceeding Tier 1 residential remediation objectives. 8. The Highway Authority further agrees to limit access by itself and others to soil within the Right-of-Way exceeding Tier 1 residential remediation objectives. Access shall be allowed only if human health (including worker safety) and the environment are protected during and after any access. The Highway Authority may construct, reconstruct, improve, repair, maintain and operate a highway upon the Right-of-Way, or allow others to do the same by permit. In addition,the Highway Authority and others using or working in the Right-of-Way under permit have the right to remove soil or groundwater from the Right-of-Way and dispose of the same in accordance with applicable environmental laws and regulations. The Highway Authority agrees to issue all permits for work in the Right-of-Way, and make all existing permits for work in the Right-of-Way,subject to the following or a substantially similar condition: As a condition of this permit the permittee shall request the office issuing this permit to identify sites in the Right-of-Way where a Highway Authority Agreement governs access to soil that exceeds the Tier 1 residential remediation objectives of 35 III.Adm.Code 742. The permittee shall take all measures necessary to protect human health (including worker safety)and the environment during and after any access to such soil. 1. This agreement shall be referenced in the Agency's no further remediation determination issued for the Release. 2. The Agency shall be notified of any transfer of jurisdiction over the Right-of-Way at least 30 days prior to the date the transfer takes effect. This agreement shall be null and void upon transfer unless the transferee agrees to be bound by this agreement as if the transferee were an original party to this agreement. The transferee's agreement to be bound by the terms of this agreement shall be memorialized at the time of transfer in a writing("Rider")that references this Highway Authority Agreement and is signed by the Highway Authority,or subsequent transferor, and the transferee. 3. This agreement shall become effective on the date the Agency issues a no further remediation determination for the Release. It shall remain effective until the Right- of-Way is demonstrated to be suitable for unrestricted use and the Agency issues a new no further remediation determination to reflect there is no longer a need for this agreement, or until the agreement is otherwise terminated or voided. 4. In addition to any other remedies that may be available,the Agency may bring suit to enforce the terms of this agreement or may, in its sole discretion, declare this agreement null and void if any of the Parties or any transferee violates any term of this agreement. The Parties or transferee shall be notified in writing of any such declaration. 5. This agreement shall be null and void if a court of competent jurisdiction strikes down any part or provision of the agreement. 6. This agreement supersedes any prior written or oral agreements or understandings between the Parties on the subject matter addressed herein. It may be altered, modified or amended only upon the written consent and agreement of the Parties. 7. Any notices or other correspondence regarding this agreement shall be sent to the Parties at following address: Manager, Division of Remediation Management Estate of Patrick Beardsley Bureau of Land 6290 North SR42 Illinois Environmental Protection Agency Quincy, IN 47456 P.O. Box 19276 Springfield, IL 62974 City of Yorkville c/o Joe Wywrot,City Engineer 800 Game Farm Road Yorkville, IL 60560 IN WITNESS WHEREOF,the Parties have caused this agreement to be signed by their dully authorized representatives. City of Yorkville Date: By: Its: Estate of Patrick Beardslev Date: By: Title: 4 / d Gl�r sly / Nr I! L4 ORANGE 51&ET SM JW 3 13 SAN F I F W4• ly � 0 5 • W Q W-1 PL PL —p —PL PL —PL —APL I+ AVo 0 616F 1SIGN / LEGEND W UNE 1 O X 5 4:�-- SANRARY SEWER —W— WATER LINE pip-4 X —Olin-- ONERLIEAD ELF.CIRIC —PL— PROPERTY UNE JII — T— IOEPNONE UNE �c can=3 / 41 FQM POLE HAA SOIL PLUME AREA p L691OE�Rt Sr1 k WIN" EXCAVA71DN AREA / X bMrl NO SAW LE LABMM ISHELBY TUBE-Sr X p Rowm "ML-40 / COO MM ACWN WILL SOME LOCKM W- •OOgECM ACM FLOOR SORE LWAM F- �t PL pL PL PL P / rre ®AACa�sect e+wa L PL� PL PL — 1 20 802 South Bridge Street PROJECT NAME Kendall County - Yorkville Marathon Yorkville, IL. 60560 �� DRAWN BYMBS PROJEeT No.F1OO9029 LUST Incident No. 20060740 REVISED BY* T nTTE HAA Soil Plume LPC # 0930255026 Environmental Group Ins. DAM JAN 2011 wc. NAMESITE.DWG SCALE:1"=30' DWQ N°•Exhibit: A Site: Yorkville Marathon Incident No. 20060740 LPC No. : 0930255026 Site Address: 802 South Bridge Street Table 1 Corrective Action Soil Analytical Summary (BTEX) Wall and Floor Closure Samples (Reported in pm) Sample ID I Sample Depth Date Benzene Toluene Eth lbenzene Total X lenes TACO Tier I Most Stringent Soil CUOs 0.03 12 13 *5.6 WI 4' 3/25/09 0.005 0.005 0.005 0.005 W2 4' 3/25/09 0.005 0.005 0.005 0.005 W3 4' 3/25/09 0.005 0.005 0.005 0.005 W4 4' 3/25/09 0.644 0.5 2.88 0.856 W5 4' 3/25/09 0.007 0.005 0.005 0.005 F1 8' 3/25/09 0.005 0.005 0.005 0.005 F2 8' 3/25/09 0.005 0.005 0.005 0.005 BH-12A 4' 2/21/08 <.005 <.005 <.005 <,005 BH-12B 8' 2/21/08 <.005 <.005 <,005 <,005 BH-13 9' 8/5/08 <.005 <.005 <.005 <.005 HA-1 4-4.5' 8/19/08 <.005 <.005 <.005 <.005 Bold numbers are actual quantities above the reporting limit. Numbers not bold indicate results less than the reporting limit. The reporting limit is shown. SHADING --Exceeds the most stringent Tier 1 soil clean-up objective. *Construction Worker Inhalation Value I le I d' I e GIF1" all a' o / I SAN_ _ O F I P 0 1 W-29 RdV�J x / PL PL —PL —PL PL —PL APL t- o �! BU" :5S SIGN a X / LEGEND GAS LINE i D x --SA--- SANRARY SEWER cmory I —W— WATER UNE pU 15-*25 h —ONE— OVERHEAD ELECTRIC PL— PROPERTY LINE T .•.... TELEPHONE LINE 41 t � POMFR POLE ;,,r' q ��•a �:; ( PROPOSED HAA 51.1 a teat EXCAVATION AREA OMM WELL AND SAMPLE LABELIN0 ISHELBY TUBE-ST sm wome-m >< Q Mm mom WELL-Mw I •CDiI WK ACWN O L WIM LOCAMN W- •CORwECTM ACIIM FLOOII SAMPLE LOG10N F- �c PL PL Da COLOR Ill ACM KaGmR COWAMAMY ca mmaattaa PL PL PL 4 A•DSE TADD nr i wlnoomAL nwF-UP n.[cn4s PL �PL �PL �PL ib b 30 802 South Bridge Street PROJECT NAME: Kendall County Yorkville Marathon Yorkville, IL. 60560 DRAWN BY:MC PROJECT No.F1009029 LUST Incident No. 20060740 REVISED By.-.KT TTnu, Pro osed HAA LPC # 0930255026 � nvi�°onmental Gr®up �W- DATE: JAN 2011 D . NAMESITE.DWG - SCALE:1°=30' DWG. ND.Exhibit: C WHEREAS, these newly installed logo signs on the Illinois State Toll Highway system will be located not to compete directly with the restaurants and/or service stations located within the Oasis system; and NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the United City of Yorkvile does hereby support the proposal for the installation of lodging, restaurants, service stations and attraction logo signs at various locations along the entire Illinois State Toll Highway Authority system, and support legislative, administrative and engineering action necessary to insure the installation of these needed logo signs. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR 0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ ADM#1 1 ,II 11 Finance ■ EST. �Z 1836 Engineer El-�� Tracking Number City Administrator ■ °°°�^o O Consultant ❑ Keda�vsea, oty Human Resources ADM 2011-10 t E ■ Agenda Item Summary Memo Title: Employee Benefits Renewal Meeting and Date: City Council 3/22/11 Synopsis: Renewal for employee health, dental, vision, & life insurance and staff recommendations for plan changes. Council Action Previously Taken: Date of Action: Admin 3/17/11 Action Taken: Move forward to 3/22/11 CC for discussion & approval. Item Number: ADM 2011-10 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Meghan Ostreko Administration Name Department Agenda Item Notes: cip Memorandum u EST. 1836 To: City Council ot�ilr� From: Meghan Ostreko, HR Manager ® CC: Bart Olson, City Administrator Date: March 18, 2011 14k � Subject: Employee Benefits Renewal At their March 17, 2011 meeting, the Administration Committee discussed the upcoming renewal of employee benefits. The attached memo and materials from the Administration Committee packet describe the changes that staff is recommending. Discussion centered around the impact that the proposed health insurance changes would have on employees and the possibility of further increasing employee contributions for benefits in the future. It was the consensus of the Administration Committee to move this item forward to the March 22, 2011 City Council meeting for further discussion. Staff is requesting approval of the proposed changes. Joe Liberty, our broker from Better Business Planning, and I will be at the meeting to answer any questions. Please note that an Employee Benefits Fair is scheduled for Tuesday, April 12, 2011, by which time I would like to be able to inform employees of any changes to their insurance and contributions. All benefits will renew on May 1 sc Memorandum EST � �- 1836 To: Administration Committee O� From: Meghan Ostreko, HR Manager p CC: Bart Olson, City Administrator �dACy,? Date: March 11, 2011 -LE Subject: 2011 Employee Benefits Renewal On Thursday, March 10th City Administrator Bart Olson, Finance Director Rob Fredrickson, and I met with Joe Liberty of Better Business Planning to discuss our upcoming benefits renewal for employee health, dental, vision, and life insurance. We are faced with an increase for each benefit, some greater than others. Below is a summary of each benefit and our recommendation for changes (if any). Joe will be at Thursday's meeting to discuss our renewal and answer any questions. Life Insurance—Attachment A Current Carrier: Met Life FY 10/11 Premium: $13,200 (0.25 /$1000 of Life/AD&D) FY 11/12 Premium: $10,560 (0.20/ $1000 of Life/AD&D) 20 % decrease Recommendation: Our recommendation is to continue with Met Life. Not only have they lowered rate,they are also able to provide an Employee Assistance Program(EAP) at no additional cost. A couple of other carriers offered slightly lower rates(0.19/ $1000 of Life/AD&D)but did not offer dependent coverage or EAR Vision Insurance—Attachment B Current Carrier: VSP FY 10/11 Premium: $11,961 FY 11/12 Premium: $13,204 10.4% increase Recommendation: We are recommending switching our vision insurance carrier to EyeMed. The proposed premium from EyeMed is $11,042, a 7.7% decrease from our current VSP rate. EyeMed would lock in this rate for 48 months. There would be no change in the benefit to employees and I have confirmed that EyeMed is an in-network provider at Brenart Eye Clinic, Yorkville Eye Professionals, and Pearle Vision. Dental Insurance—Attachment C Current Carrier: Blue Cross Blue Shield(BCBS) FY 10/11 Premium: $84,678 FY 11/12 Premium: $96,458 13.9% increase Recommendation: We are recommending no change to our dental insurance. While a few other carriers quoted lower premium rates, they also offer a reduced benefit or have a reputation for quoting low rates for the first year only to increase them significantly in subsequent years. Health Insurance—Attachment D Current Carrier: Blue Cross Blue Shield(BCBS) PPO -FY 10/11 Premium: $490,150 (plus —$176,000 in HRA liability) PPO -FY 11/12 Premium: $573,741 (plus $152,000 in HRA liability) 17.1% increase HMO - FY 10/11 Premium: $443,943 HMO - FY 11/12 Premium: $587,515 32.3% increase The large increase in health insurance premiums is due to a couple of factors. First, BCBS looks at the past year's claims to determine their risk for the following year. In the past year there were multiple large claims (over $25,000 each) that have a high probability of being recurring claims. Second, on the HMO side, Advocate Hospitals was added to the HMO network. Advocate is apparently one of the most expensive hospital systems so BCBS is accounting for the potential of increased expenses should members utilize Advocate's services. Recommendation: Our recommendation for health insurance changes is two-fold. First we are recommending that we stay with BCBS (there were no real matches in benefits from other carriers, particularly on the HMO side), but make some minor changes to both the PPO and HMO plans. Second we are recommending some changes in the monthly employee contributions. Both changes are outline further below. Proposed PPO Plan Changes It is our recommendation that we switch our PPO plan from a $2500/$5000 deductible plan to at $3500/$7000 plan. In doing so we would see a premium of$505,037, which is only a 3% increase from our current plan rates. So as not to place the extra burden of a higher deductible on employees, we are also recommending that the HRA spending be increased from$2000/$4000 to $3000/$6000 ($228,000 in HRA liability). While this plan is practically a wash in comparison to the renewal rates of our current plan, it lowers the likelihood that people will meet their deductible, thus lowering BCBS's risk of having to pay out claims. Proposed HMO Plan Changes It is our recommendation that our HMO plan be changed to increase office visit co-pays from$10/$20 (primary care physic ian/specialist) to $20/$40. We are also recommending that the drug card be changed from$15/$30/$50 (generic/formulary brand name/non- formulary brand name) to $10/$40/$60. Making both of these changes would bring the premium to $574,996, a 29.5% increase from our current plan rates. While this may appear burdensome to employees enrolled in the HMO plan, there are a couple of positives to note. First, the Affordable Care Act provides that, as of our renewal, preventative care be covered 100%. This means that there would be no co-pay for things such as immunizations, childhood health screenings, and adult health screenings (a more detailed list is attached—Attachment E). Second, employees would see a decrease in the cost of generic prescriptions with the proposed drug card. Proposed Employee Contributions The current monthly employee contribution rates are listed below: FY 10/11 Employee Cost HMO HMO PPO PPO (PD union) (PD union) Employee $33 $32 $49 $47 Only Employee+ $72 $69 $104 $100 Spouse Employee+ $68 $65 $98 $94 Children Family $90 $87 $153 $147 The rates that we are proposing are in accordance with the police and public works union contracts, which read that the employee's monthly contribution shall be 10% of the premium for either HMO or PPO,up to a maximum of$41 for HMO single coverage, $87 for HMO family coverage, $61.50 for PPO single coverage, and $147 for PPO family coverage. Proposed FY 11/12 Employee Cost HMO HMO HMO PPO PPO PPO Premium (PD union) (PD union) Premium (proposed) (proposed) Employee $467.06 $41 $41 $61.50 $61.50 $658.34 Only Employee+ Spouse $981.64 $87 $87 $135 $135 $1358.18 Employee+ $947.48 $87 $87 $132 $132 $1328.31 Children Family $1462.04 $90 $87 $153 $147 $1778.17 Since full-time employees are split almost equally between non-union and union we are proposing that all employees pay the union rates, with the exception of those non-union employees on family coverage who were already paying slightly higher rates than the union employees. Everyone except for those on family coverage would see an increase in their contribution. T �r5 BETTER PL-A- N-14-1 S S LIFE/AD8�D ANALYSIS N G INC #OF EMPLOYEES COVERED: 88 CURRENT RENEWAL BENEFITAMOUNT: $50,000 $50,000 GUARANTEE ISSUE LIMIT: $50,000 $50,000 DEPENDENT COVERAGE?: YES YES REDUCTION SCHEDULE Benefit at Age 65: $32,500 $32,500 Benefit at Age 70: $25,000 $25,000 Benefit at Age 75: No Further Reduction No Further Reduction Benefit at Age 80: Benefit at Age 85t TOTALVOLUME: $4,400,000 $4,400,000 LIFEIAD&D RATE1$1,00(y 0.250 0.200 DEPENDENT LIFE RATE: MONTHLY PREMIUM: $1,100 Q g8c) ANNUALPREMIUM, $13,200 VARIANCE FROM CURRENT: Not Applicable -i-7-6 010 IRATE GUARANTEE: Not Applicable 12 Months 4 t CARRIERS PENDING: Dearborn National REMINDERS: • PLEASE NOTE THAT THE DEPENDENT LIFE RATE&COST IS NOT FACTORED INTO THE MONTHLY&ANNUAL TOTAL • The LifelAD&D Benefit Amount will be less for those employees at an age where the Reduction Schedule begins,however the above volume only calculates the full benefit amount for all employees regardless of their age. • If the LifelAD&D benefit is based on a multiple of the employee's salary,updates should be reported to the insurance carrier as changes occur or at the plan anniversary. • The premium paid on Benefit amounts in excess of$50,000 may be subject to tax. Please consult your tax advisor. PLEASE NOTE: This benellt summary/comparison contains a general description of certain benefits&quoted costs and does not set forth the procedures,limitations and exclusions or final rates applicable to each policy.This benefit summary/comparison is intended to foster discussion regarding policy highlights and is created for Informational purposes only and is not intended as a substitute for the official plan certificate and booklet B E T T E R L'_� BUSINESS_ VISION ANALYSIS P L A N N I N G INC. EMPLOYEE: 17 EMPLOYEE&SPOUSE: 16 EMPLOYEE&CHILD(REN): 6 FAMILY: 48 TOTAL: 87 ■ vs p- EyeMedt%s CURRENT RENEWAL EXAM COPAY: $10 $10 $10 LENS COPAY: $25 $25 $25 $130 Allowance; $130 Allowance; $130 Allowance; FRAMES BENEFIT: $130 off balance 20%off balance 20%off balance EXAM FREQUENCY: 12 Months 12 Months 12 Months LENS FREQUENCY: 12 Months 12 Months 12 Months FRAMES FREQUENCY: 24 Months 24 Months 24 Months LASER VISION DISCOUNT?:. YES YES YES EMPLOYEE RATE' $5.52 $6.09 $4.59 EMPLOYEE'&SPOUSE RATE: $8.00 $8.84 $8.72 EMPLOYE E'&CHILDREN)RATE; $14.35 $15.84 $9.18 FAMILY RATE: $14.35 $15.84 $13.49 MONTHLY PREMIUM: $997 $1,100 $920 ANNUAL PREMIUM:' $11,961 $13,204 $11,042 VARIANCE FROM CURRENT. Not Applicable 10.4% •7.7% RATE GUARANTEE: ., Not Applicable 24 Months 48 Months REMINDERS: • Some carriers can have awaiting period and/or frequency limit imposed for certain services. PLEASE NOTE: This benefit summary/comparison contains a general description of certain benefits&quoted costs and does not set forth the procedures,limitations and exclusions or final rates applicable to each policy. This benefit summary/comparison is Intended to foster discussion regarding policy highlights and is created for Informational purposes only and Is not intended as a substitute for the official plan certificate and booklet. BETTE R x.-°BUS IN E S_S DENTAL ANALYSIS PLANNING "Ic EMPLOYEE: 17 EMPLOYEE 8 SPOUSE: 16 EMPLOYEE&CHILD(REN): 6 FAMILY: 48 TOTAL: 87 tatee r:ras 611se SWd of Itaeole CURRENT RENEWAL TYPE OF PLAN: DPPO DPPO COVERAGE STRUCTURE (IN I OUT) (IN I OUT) I INDMDUAL DEDUCTIBLE., $251$25 $251$25 FAMILY DEDUCTIBLE 15.;1," $75/$75 $751$75 DEDUCTIBLE WAIVED FOR PREVENTIVE2 YES I YES YES I YES PREVENTWSIERVIOE&:=y 100%1100% 100%1100% BASIC SERUIOES`..' 'R 80%180% 80%/80% MAJOR SERVIiIES' 50%/501/6 50%150% END EVEL , BASIC BASIC PERIODONTICStww BASIC BASIC IAWLA�ELS00 D?;. NO NO ANNUALd�w M $2,000 $2,000 QRTHQDO�TTI1AA'R''"'�s,. 50%150% 50%150% ORTHODQiIFIq F0IiA6UL3 ( 1tLD? YES I YES YES I YES UFETIME UM: $2,000 $2,000 kJSl1AL hI y; kE' 9 09 4 90% • i EMPLOYEE RATE: $30.66 $34.96 EMPLOYEE&$PO61 RATF: $63.33 $72.49 EMPLTYEE'&GKD(RE*RAM $73.22 $83.01 FAMILYRATEE $105.89 $120.54 M0N7HLYPREmm $7,057 $8,038 ANNUALPREMIUM,, $84,678 $96,458 VARIANCE FROM CURRENT;-,. NOT APPUCABLE 13.9% RA it GWAhANTEEC PARTICIPATION REtt(1�REMEP[T;,, NOT APPLICABLE NOT APPL MONTHS REMINDERS' a Some carriers an have a waiting period andlor frequency limit Imposed for certain services. e Prior authorization Is suggested for services to be performed In excess of a certain dollar amount 0.e.$250) PLEASE NOTE:TMs bwwk summarykomparlson contains s general deserlption of certain benefits&quoted costs and does not adforlth to procedures,limitations and exclusions or Out rate applicable to each This benefit ePPlia policy. summarykomparlson Is Intended to foster discussion regarding policy highlights and Is created for Informations!purposes only and Is not Intended as a subatlWb for the official plan certificate and booldst United City of Yorkville 2011.xisx HDHP HMO TOTAL •{ . ; EMPLOYEE: 6 13 19 SETT E R (` BUSINESS EMPLOYEE&SPOUSE: 10 6 16 P L ,A N N I N G 1 N C. EMPLOYEE&CHILD(REN): 2 4 6 MEDICAL PLAN SUMMARY FAMILY: 23 22 45 TOTAL: 41 1 45 86 (r�`�a�`►{yy IN-NETWORK OUT-OF-NETWORK MEMBER'S RESPONSIBILITY RATES PREMIUM ever Lrae aAkta Deductible Coinsurance Coinsurance Limit Deductible Coinsurance Coinsurance Umit In4iotwork Outpatient l0atwork Preaalptiona VARIANCE or tl0r" Inpatient Hospital Emergency Physician EMPLOYEE&'EMPLOYEE&' MONTHLY FROM Individual(Family) Individual(Family) Individual(Family) Individual(Family) Admission Room Visit Office Visit EMPLOYEE SPOUSE CHILDREN FAMILY TOTAL LNUALTOTJ CURRENT CURRENT HDHPBPEC1807 $2,500($5,000) 100% $p ENetwork mbined within- 80% $2,500($5,000) 0%aae Deductible 0%after 0%after 0%after Ded ucUMe Deductible Deductible Deduchble $389.16 $826.60 $807.34 $1,244.79 $40,846 $490,150 HMOBPHBO13 $0 100% $1,500(2x) ot Applicable Not Applicable NotApplcaae $0 $150 $10�Prac! $151$301$50 $354.33 $752.59 $735.05 $1,133.33 $36,995 $443,943 TOTAL: $77,841 $934,093 RENEWAL•NON-GRANDFATHERED OPTIONS(*Unless a below plan is a"Closed" Plan, in which case that specific plan could remain "Grandfathered") HDHPNPSC1807 $2,500($5,000) 100% $0 Network Deductible 80% $2,500($5,000) o%anerDeductible 0%aAer 0%after 0%atbl $463.89 $974.93 $941.00 $1,452.05 $47,812 $573,741 17.1% Nehvork Deductible Deductible Deductible Deductible HMOBPHBO13* $0 100% $1,500(2x) Not Applicable Not Applicable Not Applicable $0 $150 10 Gen $15/$30/$50 $477.23 $1,003.01 $968.09 $1,493.87 $48,960 $587,515 32.3% TOTAL: $96,771 $1,161,256 24.3% 'EXPECTED ANNUAL REIMBURSEMENT LIABILITY: $114,000 MAXIMUM POTENTIAL COSTS(Insurance Premium+Reimbursement Liability): $1,275,256 21.7% REIMBURSEMENT SCHEDULE $2,000-SINGLE EMPLOYEES (Firm pays first$2,0001 Employee pays last$500) TOTAL MAXIMUM LIABILITY FOR 2011 BASED ON CURRENT ENROLLMENT: $152,000 $4,000.FAMILIES (Firm pays first$4,0001 Employee pays last$1,000) ACTUAL PAID-TO-DATE CLAIMS: $10,045 TOTAL EXPECTED PPO COST: $687,741 13.8% • Please Note: Rue to the"Grandfather"provisions of the Affordable Care Act plan changes to your existing coverage and/or employer contribution changes could result in the loss of"Grandfather Status" • PLEASE NOTE: Your current HMO plan is considered a"Closed Plan"by BCBS of IL. If any plan changes are made or additional plans offered,this plan will need to be replaced by a currently offered("Open")plan. • Mail Order Rx Benefit: 2 x Retail Copay for a 90 day supply. • BCBS of IL has a pre-authorization prescription drug process. • The above HMO Plans are only available to employees residing in Illinois&Chicago Metro area counties(NW Indiana). • If offering multiple plans,the Prescription Co-payments must match. • Triple Option available for any size group. PLEASE NOTE: This benefit summaryfcompadson contains a general description of certain benefits&quoted costs and does not set forth the procedures,limitations and exclusions or final rates applicable to each policy.Thls benefit summaryacompadson Is intended to FOSW discussion regarding policy highlights an is created for Informational purposes only and Is not intended as a substitute for the official plan certificate and booklet. t V IN-NE7WORK OUT-OF•MfTWORK MEMBER'S RESPONSIBILLTY RATES -PREMIUM ° Deductible Catnsurance Unouranco Limes Daducdbts colnwranq ColnwromURA ImNdwWk Outpatient In Network Ptgplytloea WRUUSCE BW°Crms ague SOIe41 orleaaou InpaUSrrtHoepHat Emvpaery Phyaldsn � ENPLOYEEa EMPLOYFEa NONTNLY. FROM Indvidual(Famlyl InrGvidual(Family) Irldividual(Farnily) Isdividual(Fia*]t Admission RoanVisN OlRgvisil EMPLOYEE SPOUT FAMILY TOTAL ANNUALTOfAL CURRENT Reimbursement Arrangement PLAN DESIGN EXAMPLE $0 Combined with in. 80% $2 ($ ) 096 aM1er Deductible o�abet o attar o%aver $408 34 $658.18 $828.31 $1,278.17 $42,086 =505,037 3.0% NPSE1A07 $3,500($7,x) 100% NetworkDeduclible Deductible Dedu"ble Deductible Annual Reimbursement Liability: L$3,000 $6,000 $6,000 $6,000 $228,000 Annual Reimbursement Administrative Fee: $150 Total Costs(Insurance Premium+Reimbursement Liability+Administrative Fee): $733,187 21.4% Total Costs(Insurance Premium+Reimbursement Liability+Administrative Fee)If 75%of Reimbursement Liability met: $676,187 11.9% Total Costs(Insurance Premium+Reimbursement Liabllity+Administrative Fee)If 50%of Reimbursement Liability met: $619,187 2.5% Total Costs(insurance Premium+Reimbursement Liability+Administrative Fee)If 25%of Reimbursement Liability met: $562,187 -6.9% The above Reimbursement Arrangement totals were calculated based on HDHP Population&Annual Reimbursement Liability combined. fN•N�, TWORK OUT-OF-NETWORK MEMBER'S RESPON 181LITY RATES PREMIUM Deductible coinsursnq ColnsuransaUmtt Deducdbk Cdnsurorca'C9lnaurMaUroN MNdvwrk Outpatlart tnJishaerk PrsscAYtiOna VARUWCE et"ecropawesaGw Iopati nt"OSPI l Erlrer"my Physidas EMPLOYEE4 EMPLOYEE6 MONTHLY FROM °f 116w°ir Indvidual(Farmly) Irtdvidval(Fe*) Indiddual(Family) Irldviouel(Famay) Admtatlon Rolm VWt INba Visit FMPLOYEE SPOUSE CHI FAkBLY TOTAL ANNUAL TOTAL CURRENT Blue A ivantage HMO OPTIONS www.bcbsil.com-"BlueAdvantage HMO" o Not Applicable WAVOicable NO $o $150 t2oPCF $Q $10/$40/$6011 $467.06 $981.64 $947.48T$17462.0411 $47,916 $574,996 29.5% INHHB106 $0 100% $1,500(2x) spedaist r B1ueCross BlueShield of Illinois Experience. Wellness. Everywhere." The Affordable Care Act: Summary of Preventive care coverage at 100% The Affordable Care Act requires non-grandfathered plans Immunizations to provide coverage for "preventive care." This coverage . Diphtheria,Tetanus, Pertussis must be provided without cost sharing(e.g., coinsurance, • Haemophilus influenzae type B deductible or copayment). Interim final regulations that were • Hepatitis A and B issued on July 14, 2010,further define certain categories of . Human Papillomavirus (HPV) items/services that must be covered as preventive care. • Influenza (Flu) • Measles, Mumps, Rubella Categories of Covered • Meningococcal Preventive Services • Pneumococcal (pneumonia) • Inactivated Poliovirus • Evidence-based items/services rated A or B in the cur- • Rotavirus f rent recommendations of the U.S. Preventive Services • Varicella (chickenpox) Task Force. Routine immunizations for children,adolescents and Childhood health screenings adults recommended by the Advisory Committee on Im- • Medical history for all children throughout i munization Practices of the Centers for Disease Control development and Prevention. • Height,weight and Body Mass Index(BMI) • Evidence-informed preventive care and screenings for measurements infants, children and adolescents in the comprehensive • Developmental screening guidelines of the Health Resources and Services Admin- • Autism screening " istration. • Behavioral assessment ® Evidence-based preventive care and screenings for • Vision screening women described in the comprehensive guidelines of the • Oral health risk assessment Health Resources and Services Administration. • Hematocrit or hemoglobin screening • Obesity screening and weight management counseling BCBSIL has compiled a detailed list of procedures and • Iron supplements codes that are included in these categories, and this list will • Fluoride supplements be used for claims administration. • Lead screening • Dyslipidemia screening Detailed List of Covered • Tuberculin testing Preventive Care Items/Services Adolescent health screenings • Depression screening Children and Adolescents • Alcohol and drug use assessment Newborns • Counseling to prevent sexually transmitted ! • Screening for hearing loss, hypothyroidism, sickle cell infections (STIs) disease and phenylketonuria (PKU) • Cervical dysplasia screening • Gonorrhea preventive medication for eyes • HIV screening Adults General health screenings Immunizations • Blood pressure screening • Hepatitis A and B • Cholesterol screening • Herpes Zoster • Type 2 diabetes screening • Human Papillomavirus (HPV) • HIV and sexually transmitted infections (STIs) screenings • Influenza (Flu) • Measles, Mumps, Rubella Cancer screenings • Meningococcal • Breast cancer mammography • Pneumococcal (pneumonia) • Breast cancer chemoprevention counseling • Tetanus, Diphtheria, Pertussis • Cervical cancer pap test for women • Varicella (chickenpox) • Colorectal cancer screenings including fecal occult blood testing, sigmoidoscopy or colonoscopy Men • Prostate cancer(PSA) screening for men • Abdominal aortic aneurysm one-time screening Health Counseling Women Doctors are encouraged to counsel patients about these • Osteoporosis screening health issues and refer them to appropriate resources as • Chlamydia infection screening needed: • Gonorrhea and syphilis screening • BRCA counseling about genetic testing • Healthy diet • Weight loss Pregnant Women • Tobacco use • Folic acid supplements • Alcohol misuse • Anemia screening for iron deficiency • Depression • Tobacco cessation counseling • Prevention of sexually transmitted infections (STIs) • Syphilis screening • Use of aspirin to prevent cardiovascular disease d Hepatitis B screening • Rh incompatibility blood type testing • Bacteriuria urinary tract infection screening • Breastfeeding education B1ueCross B1ueShield of Illinois A Division of Health Care Service Corporation,a Mutual Legal Reserve Company. � � an Independent Licensee of the Blue Cross and Blue Shield Association. Experience.Wellness.Everywhere.'