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City Council Packet 2011 02-08-11 �D CO. o United City of Yorkville EST. � iaas 800 Game Farm Road Yorkville, Illinois 60560 (� ;,4 Telephone: 630-553-4350 Fax: 630-553-7575 ILL.E AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, February 8, 2011 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD W Wally Werderich Gary Golinski Marty Munns Rose Ann Spears George Gilson, Jr. Arden Joe Plocher Robyn Sutcliff Diane Teeling Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 6:30 p.m., February 15, 2011 City Hall Conference Room Economic Development Committee: 6:30 p.m., March 1, 2011 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., February 17, 2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., February 24, 2011 City Hall Conference Room Presentations: 1. Audit Presentation City Council Meeting Agenda February 8, 2011 Page 2 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Public Hearings: --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Citizen Comments: Consent Agenda: 1. EDC 2010-43 Ordinance Approving an Intergovernmental Agreement for Eldamain Road Reconstruction—authorize the Mayor and City Clerk to execute 2. PS 2011-01 Police Reports for October,November, and December 2010 3. PS 2011-02 Request to Sell 1999 Ford Expedition (M12) at Auction 4. PS 2011-03 Request to Sell 2000 Ford Crown Victoria (M9) at Auction 5. PS 2011-04 Request to Sell 2007 Ford Crown Victoria (M21) at Auction Plan Commission/Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council—January 11, 2011 Minutes of Special City Council—January 11, 2011 Bill payments for approval from the current Bill List(Corrections and Additions): Checks total these amounts: $ 237,056.45 (vendors) $ 6,686.69 (payroll period ending 1/21/11) $ 227,474.14 (payroll period ending 1/29/11) $ 471,217.28 (total) Reports: Mayor's Report: 1. CC 2010-104 Park Naming Request—Marge Cline 2. CC 2011-06 Approval of a Settlement Agreement 3. CC 2011-07 Proclamation for National Engineers Week 4. CC 2011-08 Bicentennial Riverfront Park Conceptual Site Design 5. CC 2011-09 Riverfront RFP Lease Agreement—First Reading 6. CC 2011-10 Blizzard - Waiver of Water Bill Due Date 7. CC 2011-11 NIMEC Bid City Council Meeting Agenda February 8, 2011 Page 3 Reports (con't): City Council Report: City Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Director of Parks &Recreation Report: Finance Director's Report: City Engineer's Report: Director of Public Works Report: Chief of Police Report: Community Development Director Report: Community Relations Officer: Community& Liaison Report: Committee Reports: Public Works Committee Report: 1. No report. Economic Development Committee Report: 1. No report. Public Safety Committee Report: 1. No report. Administration Committee Report: 1. No report. Additional Business: Executive Session: 1. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Adjournment: City Council Meeting Agenda February 8, 2011 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES .PUBLIC WORKS' ------------------------------------- Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Gilson Engineering YBSD Committee: Alderman Munns Parks and Recreation Committee: Alderman Teeling - --------------------------------------------------------------, ECONOMIC DEVELOPMENT. ________________________________________-____-__________________------------------------------------------------------------------------------------------------------------------------------------------------------_ Committee Departments Liaisons Chairman: Alderman Golinski Community Development Plan Commission Vice-Chairman: Alderman Spears Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Werderich Kendall Co. Plan Commission Committee: Alderman Sutcliff ---------------------------------------- PUBLIC SAFETYE ------------------------------------- Committee Departments Liaisons Chairman: Alderman Werderich Police Human Resource Comm. Vice-Chairman: Alderman Munns School District Committee: Alderman Spears Committee: Alderman Plocher --------------------------------------------- ADMINISTRATION Committee Departments Liaisons Chairman: Alderman Sutcliff Finance Library Vice-Chairman: Alderman Teeling Administration Committee: Alderman Gilson Committee: Alderman Golinski UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, Feburary 8, 2011 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ---------------------------------------------------------------------------------------------------------------------------------------- 1. Audit Presentation ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2010-43 Ordinance Approving an Intergovernmental Agreement for Eldamain Road Reconstruction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. PS 2011-01 Police Reports for October,November, and December 2010 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. PS 2011-02 Request to Sell 1999 Ford Expedition (M12) at Auction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. PS 2011-03 Request to Sell 2000 Ford Crown Victoria (M9) at Auction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. PS 2011-04 Request to Sell 2007 Ford Crown Victoria(M21) at Auction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. City Council—January 11, 2011 2. Special City Council—January 11, 2011 ❑ Approved ❑ Approved ❑ As presented ❑ As presented ❑ As amended ❑ As amended ---------------------------------------------------------------------------------------------------------------------------------------- BILL LIST: ----------------------------------------------------------------------------------------------------------------------------------------- ❑ Approved ❑ As presented ❑ As amended ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2010-104 Park Naming Request—Marge Cline ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2011-06 Approval of Settlement Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2011-07 Proclamation for National Engineers Week ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2010-08 Bicentennial Riverfront Park Conceptual Site Design ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2011-09 Riverfront RFP Lease Agreement—First Reading ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2011-10 Blizzard—Waiver of Water Bill Due Date ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2011-11 NIMEC Bid ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- CIP Reviewed By: Agenda Item Number T O J Legal ❑ Presentation#1 1836 Finance ■. Engineer ❑ Tracking Number 0� i ,L City Administrator ■ P. Consultant ❑ I danCdwy `.2► Agenda Item Summary Memo Title: Fiscal Year 2009-2010 Audit Presentation Meeting and Date: Council Meeting—February 8, 2011 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Please see attached for the following: Annual Financial Report for the Year Ended April 30, 2010 Audit Memo and FY 2010 Budget to Actual Spreadsheet from City Administrator Olson United City of Yorkville, Illinois Annual Financial Report For the Year Ended April 30, 2010 Wolf & Company LLP Certified Public Accountants UNITED CITY OF YORKVILLE,ILLINIOS Table of Contents PAGE INDEPENDENT AUDITOR'S REPORT 1 MANAGEMENT'S DISCUSSION AND ANALYSIS 2-10 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements Statement of Net Assets 11-12 Statement of Activities 13-14 Fund Financial Statements Balance Sheet-Governmental Funds 15 Reconciliation of Balance Sheet of Governmental Funds to the Statement of Net Assets 16 Statement of Revenues,Expenditures,and Changes in Fund Balances-Governmental Funds 17 Reconciliation of Statement of Revenues,Expenditures,and Changes in Fund Balances of Governmental Funds to the Statement of Activities 18 Statement of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual-General Fund 19 Statement of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual-Library Fund 20-22 Statement of Net Assets-Proprietary Funds 23-24 Statement of Revenues,Expenses,and Changes in Fund Net Assets-Proprietary Funds 25 Statement of Cash Flows-Proprietary Funds 26 Statement of Fiduciary Net Assets 27 Statement of Changes in Fiduciary Net Assets 28 Notes to the Financial Statements 29-66 REQUIRED SUPPLEMENTARY INFORMATION Schedules of Funding Progress and Employer Contributions Illinois Municipal Retirement Fund 67 Police Pension Fund 68 UNITED CITY OF YORKVILLE,ILLINIOS Table of Contents PAGE COMBINING AND INDIVIDUAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES GENERALFUND Schedule of Revenues-Budget and Actual 69-70 Schedule of Expenditures-Budget and Actual 71-77 NONMAJOR GOVERNMENTAL FUNDS Combining Balance Sheet-Nonmajor Governmental Funds 78-81 Combining Statement of Revenues,Expenditures,and Changes in Fund Balances-Nonmajor Governmental Funds 82-85 SPECIAL REVENUE FUNDS Fox Hill Special Service Area Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 86 Sunflower Special Service Area Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual 87 Motor Fuel Tax Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 88 Land Cash Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 89 Park and Recreation Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 91-92 Fox Industrial TIF Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 93 UNITED CITY OF YORKVILLE,ILLINIOS Table of Contents PAGE COMBINING AND INDIVIDUAL STATEMENTS AND SCHEDULES(CONT.) GOVERNMENTAL FUND TYPES(CONT.) SPECIAL REVENUE FUNDS(CONT.) Countryside TIF Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 94 Downtown TIF Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 95 DEBT SERVICE FUND Debt Service Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 96 CAPITAL PROJECTS FUNDS Municipal Building Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 97 Police Equipment Capital Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 98 Public Works Equipment Capital Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 99 Citywide Capital Fund Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual 100 UNITED CITY OF YORKVILLE,ILLINIOS Table of Contents PAGE COMBINING AND INDIVIDUAL STATEMENTS AND SCHEDULES(CONT.) PROPRIETARY FUND TYPES Sewer Operation and Improvement Fund Schedule of Revenues,Expenses,and Changes in Net Assets-Budget and Actual 101 Water Operation and Improvement Fund Schedule of Revenues,Expenses,and Changes in Net Assets-Budget and Actual 102 Recreation Center Fund Schedule of Revenues,Expenses,and Changes in Net Assets-Budget and Actual 103 STATISTICAL SECTION(UNAUDITED) Schedule of Assessed Valuations,Tax Rates, Tax Extensions and Tax Collections 104-105 INDEPENDENT AUDITOR'S REPORT Wolf Company LLP X z A Wolf Financial Group Member INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor Members of the City Council United City of Yorkville,Illinois We have audited the accompanying financial statements of the governmental activities, business-type activities, each major fund, budgetary comparison information for the General and Library Funds, and the aggregate remaining fund information for United City of Yorkville, Illinois, as of and for the year ended April 30, 2010, which collectively comprise the City's basic financial statements as listed in the table of contents. These basic financial statements are the responsibility of the management of United City of Yorkville, Illinois. Our responsibility is to express opinions on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of United City of Yorkville,Illinois,as of April 30,2010,and the results of its operations and cash flows of the proprietary fund, and budgetary comparison of the General and Library Funds for the year then ended, in conformity with accounting principles generally accepted in the United States of America. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements of United City of Yorkville,Illinois. The accompanying information listed as combining and individual statements and schedules in the table of contents is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. The Management's Discussion and Analysis and the required supplementary information listed in the table of contents are not a required part of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However,we did not audit the information and express no opinion on it. The information in the statistical section listed in the table of contents was not audited by us and, accordingly, we do not express an opinion thereon. was � L L/0 Oakbrook Terrace,Illinois January 18,2011 PKF1901 S. Meyers Road, Suite 500 Oakbrook Terrace, Illinois 60181-5209 A PKF International Member Firm 630.545.4500 main 630.574.7818/as www.wollcpa.com MANAGEMENT'S DISCUSSION AND ANALYSIS UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30,2010 As management of the United City of Yorkville ("City"), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended April 30, 2010. Since the Management's Discussion and Analysis("MD&A") is designed to focus on the current year's activities, resulting changes and currently known facts, it should be read in conjunction with the City's financial statements(beginning on page 11). Financial Highlights The assets of the United City of Yorkville exceeded its liabilities at the close of the fiscal year by$96,377,650 (net assets). Of this amount, $3,042,137 is restricted for capital improvements, $641,013 is restricted for debt service, and $93,914,469 is invested in capital assets net of related debt, leaving a negative unrestricted net asset balance of$1,219,969. • The City's total net assets increased by $22,067,545 (30.0%) during the fiscal year ended April 30, 2010. Governmental activities net assets increased by $7,893,133 (15.0%) and the business-type activities net assets increased by$14,174,412 (65.0%). • As of the close of the current fiscal year, the United City of Yorkville's' governmental funds reported combined ending fund balances of$2,767,693, a decrease of$1,767,987 from the previous fiscal year. • At the end of fiscal year 2010, the City's General Fund reported an ending fund balance of negative $492,939, a decrease of$1,711,196 in comparison with the prior year. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements comprise three components: 1)government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. The governmental-wide statements are divided between governmental activities and business-type activities, with the public library presented as a blended component unit. The perspective of the fund financial statements presents financial information for individual funds established by the City for specific purposes. They are categorized into three distinct groups: governmental,proprietary and fiduciary. This report also contains other supplementary information in addition to the basic financial statements. Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private-sector business. The Statement of Net Assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The Statement of Activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. 2 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 The Governmental Activities reflect the City's basic services, including administration, public safety, highways and streets, and culture and recreation. Property taxes, shared state taxes and local utility taxes finance the majority of these services. The Business-type Activities reflect private sector type operations, where the fee for service typically covers all or most of the cost of operations, including depreciation. The Business-type Activities of the City include water, sewer and recreation center management. The government-wide financial statements may be found on pages 11 through 14 of this report. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the United City of Yorkville can be divided into three categories: governmental funds,proprietary funds and fiduciary funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long- term impact of the City's near-term financing decisions. Both the Governmental Fund Balance Sheet and the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains sixteen individual governmental funds. Information is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances for the General Fund and Library Fund, both of which are considered to be major funds. Information from the City's other fourteen governmental funds are combined into a single column presentation. Individual fund information for these nonmajor governmental funds is provided elsewhere in the report. The United City of Yorkville adopts an annual budget for both its General Fund and Library Fund. A budgetary comparison statement has been provided for both funds to demonstrate compliance with this budget. The basic governmental fund financial statements may be found on pages 15 through 18 of this report. Proprietary Funds The City maintains one type of proprietary fund (enterprise funds). Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its water, sewer and recreation center operations. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the Water Operation and Improvement Fund(major fund),the Sewer Operation and Improvement Fund(major fund)and the Recreation Center Fund. The basic proprietary fund financial statements may be found on pages 23 through 26 of this report. 3 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are not available to support the City's operations. The accounting used for fiduciary funds is similar to that used by proprietary funds. The basic fiduciary fund financial statements may be found on pages 27 and 28 of this report. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the information provided in the government-wide and fund financial statements. The notes to the financial statements may be found on pages 29 through 66 of this report. Other Information In addition to the basic financial statements, this report also includes certain required supplementary information related to budgetary information and the City's progress in funding its obligation to provide pension benefits to its employees. Required nonmajor fund information can be found following the required supplementary information. Required supplementary information may be found on pages 67 and 68 of this report. The combining statements referred to earlier in connection with nonmajor governmental funds are presented immediately following the required supplementary information on pensions. Combining and individual fund statements and schedules may be found on pages 69 through 103 of this report. 4 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 GOVERNMENT-WIDE FINANCIAL ANALYSIS Statement of Net Assets The following table reflects the condensed Statement of Net Assets(in millions): Total Governmental Business-Type Primary Activities Activities Government 2010 2009 2010 2009 2010 2009 Assets: Current Assets $ 7.9 $ 8.0 $ 3.0 $ 15.0 $ 10.9 $ 23.0 Capital and Other Assets 74.4 65.8 67.2 41.9 141.6 107.7 Total Assets 82.3 73.8 70.2 56.9 152.5 130.7 Liabilities: Current Liabilities 4.6 2.8 0.4 0.4 5.0 3.2 Long-term Liabilities 17.4 18.4 33.7 34.6 51.1 53.0 Total Liabilities 22.0 21.2 34.1 35.0 56.1 56.2 Net Assets: Invested in Capital Assets,Net 61.0 51.5 32.9 18.7 93.9 70.2 Restricted 3.4 3.1 0.2 3.6 3.1 Unrestricted (4.1) (2.0) 2.9 3.2 (1.2) 1.2 Total Net Assets $ 60.3 S 52.6 $ 36.0 $ 21.9 $ 96.3 $ 74.5 The largest portion of the United City of Yorkville's net assets, or 97%, reflects its investment in capital assets (e.g., land, buildings, machinery and equipment), less any related debt used to acquire and construct those assets that are still outstanding. The United City of Yorkville uses its capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the United City of Yorkville's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. An additional portion of the United City of Yorkville's net assets, or 4%, represents resources that are subject to external restrictions on how they may be used. At the end of the current fiscal year, the United City of Yorkville is able to report positive balances in total net assets in both the governmental and business-type activities. The same situation held true for the prior year. Additional information on the Statement of Net Assets may be found on pages I 1 and 12 of this report. 5 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 Statement of Activities The following table reflects the condensed Statement of Activities(in millions): Total Governmental Business-Type Primary Activities Activities Government 2010 2009 2010 2009 2010 2009 REVENUES Program Revenues: Charges for Services $ 2.2 $ 2.2 $ 4.4 $ 3.0 $ 6.6 $ 5.2 Operating Grants/Contributions 0.6 0.8 Capital Grants/Contributions 10.7 0.9 14.5 0.3 25.2 1.2 General Revenues: Property Taxes 4.1 3.7 4.1 3.7 Other Taxes 5.9 6.1 5.9 6.1 Other 0.9 1.9 0.6 0.9 2.5 Transfer In 0.1 2.3 0.1 2.3 Total Revenues 24.5 14.8 18.9 6.2 42.8 21.8 EXPENSES General Government 4.4 5.5 4.4 5.5 Public Safety 3.7 3.1 3.7 3.1 Community Development 0.4 0.5 0.4 0.5 Public Works 3.1 3.0 3.1 3.0 Library 1.1 1.1 1.1 1.1 Culture&Recreation 2.2 2.2 2.2 2.2 Interest Long-Term Debt 0.7 0.7 0.7 0.7 Water 2.4 3.3 2.4 3.3 Sewer 1.6 1.3 1.6 1.3 Recreation Center 0.6 0.7 0.6 Transfer Out 2.3 0.1 0.1 2.3 Special Items 1.0 1.0 Total Expenses 16.6 18.4 4.7 5.3 21.3 23.0 Change in Net Assets 7.9 (3.6) 14.2 0.9 22.1 (1.2) Beginning Net Assets,as Restated 52.4 56.2 21.9 21.0 74.3 77.2 Ending Net Assets $ 60.3 S 52.6 $ 36.1 $ 21.9 $ 96.4 $ 76.0 6 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS Governmental Funds - The focus of the United City of Yorkville's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the United City of Yorkville's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the United City of Yorkville's governmental funds reported combined ending fund balances of$2,767,693, a decrease of$1,767,987 in comparison with the prior year. This amount is comprised of reserved fund balances in the amount of $3,522,438 and unreserved fund balances in the amount of negative $754,745 Reserved fund balance is not available for new spending because it has already been reserved for insurance,debt service, or capital project commitments. The General Fund is the chief operating fund of the United City of Yorkville. At the end of the current fiscal year, unreserved fund balance of the General Fund was negative $532,436, while the total fund balance reported is negative $492,939. As a measure of the General Fund's liquidity, it may be useful to compare both unreserved fund balance and the total fund balance to total fund expenditures. The fund balance of the United City of Yorkville's General Fund decreased by $1,711,196 during the current fiscal year. A majority of this decrease is a direct result of bad debt write offs totaling$1,016,132. The fund balance of the United City of Yorkville's Library Fund decreased by $228,060 during the current fiscal year to$571,002. 7 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 GENERAL FUND The following table reflects the condensed General Fund Budgetary Comparison Schedule(in millions): Original Final Budget Budget Actual Revenues: Taxes $ 9.2 $ 9.2 $ 8.4 Charges for Service 1.1 1.1 1.3 Other Revenues 1.1 1.1 0.9 Total Revenues 11.4 11.4 10.6 Expenditures: General Government 4.5 4.5 4.6 Public Safety 33 3.3 3.3 Community Development 0.4 0.4 0.4 Public Works 1.8 1.8 1.8 Total Expenditures 10.0 10.0 10.1 Excess of Revenues over Expenditures 1.4 1.4 0.5 Other Financing Sources and Uses (1.4) (1.4) (2.3) Change in Fund Balance $ - $ - $ (1.8) The General Fund is the City's primary operating fund and the largest source of funding for day-to-day activities of it various departments. Shown in the General Fund Budgetary Comparison Schedule are the original and final budgets, as well as the actual amounts received for fiscal year 2010. Aggregate General Fund revenues increased by approximately $400,000 over the previous fiscal year. Expenditures relating to Public Safety, Community Development and Public Works were all under budgeted amounts. General Government expenditures exceeded budgeted amounts by $114,031, due to higher than expected costs relating to health insurance and tax rebates. Proprietary Funds - The United City of Yorkville's proprietary funds provide the same type of information found in the government-wide financial statements, including long-term outflows and capital assets. Net assets of the Water Operation and Improvement Fund at the end of the year amounted to$19,308,639, and those for the Sewer Operation and Improvement Fund amounted to $16,883,090. The Sewer Operation and Improvement Fund had an increase in net assets of$10,947,191 while the Water Operation and Improvement Fund had an increase in net assets of$3,278,529,due mainly to capital contributions from developers. 8 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets Change in Capital Assets (in millions) Net Balance Additions/ Balance Governmental Activities May 1,2009 Deletions April 30,2010 Non-Depreciable Assets: Land/Construction in Progress $ 30.2 $ (0.1) $ 30.1 Depreciable Capital Assets: Infrastructure 27.3 10.6 37.9 Buildings 14.5 14.5 Equipment 5.5 5.5 Vehicles/Furniture/Fixtures 2.6 2.6 Accumulated Depreciation on Capital Assets (14.3) (1.9) (16.2) S 65.8 $ 8.6 $ 74.4 During the fiscal year, depreciation expense was charged to the following functions: General Government ($70,577), Public Safety ($107,951), Public Works ($1,111,655), Library ($179,525), and Culture and Recreation($430,781). Net Balance Additions/ Balance Business-Type Activities May 1,2009 Deletions April 30, 2010 Non-Depreciable Assets: Land/Construction in Progress $ 2.0 $ (0.6) $ 1.4 Depreciable Capital Assets: Infrastructure 27.2 14.9 42.1 Vehicles/Furniture/Fixtures 18.8 0.1 18.9 Accumulated Depreciation on Capital Assets (6.0) (1.1) (7.1) $ 42.0 $ 13.3 $ 55.3 During the fiscal year, depreciation expense of$734,273 and $331,673 was charged to the Water and Sewer Fund functional expense categories,respectively. For more detailed information related to capital assets, see Note 4 to the financial statements, beginning on page 40. 9 UNITED CITY OF YORKVILLE,ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS(CONT.) April 30,2010 Debt Administration At April 30,2010,the City had outstanding debt as follows: Governmental Business-Type Activities Activities Total General Obligation&Alternative Revenue Source Bonds $ 15,365,000 $ 18,855,000 $ 34,220,000 Debt Certificates 285,000 9,571,912 9,856,912 Loans and Notes Payable 1,154,513 2,686,846 3,841,359 Other Liabilities 525,563 2,596,039 3,121,602 $ 17,330,076 $ 33,709,797 $ 51,039,873 For more detailed information related to long-term debt, see Note 5 to the financial statements, beginning on page 42. No new debt was issued during fiscal 2009-2010. ECONOMIC FACTORS The United City of Yorkville was established in 1957, as a result of a merger between the Village of Yorkville and the Village of Bristol. The Village of Yorkville was originally established in 1834 and has been the county seat of Kendall County since 1859. It is located approximately 45 miles southwest of Chicago. According to the 2000 Census, the City had a population of 6,189. A special census was completed in November of 2008, resulting in a population total of 16,838. Based on information from the Illinois Department of Employment Security, the 2009 average unemployment for Kendall County was 10.0%,which is in similar to the State of Illinois rate of 10.1%. The 2000 Census reported a median value of the City's owner-occupied homes was$157,700, which compares to$154,900 for the County and$130,000 for the State. According to the 2000 Census, the City had a median family income of$67,521. This compares to $69,383 for the County and$55,545 for the State. CONTACTING THE CITY'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, customers, investors and creditors with a general overview of the City's finances. Questions concerning this report or requests for additional financial information should be directed to the Director of Finance, Rob Fredrickson, or City Treasurer, William Powell, United City of Yorkville, 800 Game Farm Road,Yorkville, Illinois 60560. 10 BASIC FINANCIAL STATEMENTS UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Assets April 30,2010 (See Following Page) UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Assets April 30,2010 Primary Government Governmental Business-Type Activities Activities Total ASSETS Current Assets Cash and Cash Equivalents $ 4,185,507 4,185,507 Receivables Property Taxes Receivable 3,276,306 3,276,306 Intergovernmental Receivables 2,054,417 2,054,417 Accounts Receivable 459,445 330,014 789,459 Utility Taxes Receivable 247,659 247,659 Internal Balances (2,482,580) 2,482,580 Prepaid Items 54,288 232,500 286,788 Total Current Assets 7,795,042 3,045,094 10,840,136 Capital Assets(Net of Accumulated Depreciation) Land,Land Improvements and Construction in Progress 30,049,329 1,442,971 31,492,300 Infrastructure 28,050,993 38,849,496 66,900,489 Building and Improvements 12,713,680 12,713,680 Equipment and Vehicles 3,602,054 14,967,641 18,569,695 Total Capital Assets 74,416,056 55,260,108 129,676,164 Other Assets Assets Held for Others 11,091,000 11,091,000 Deferred Charges 58,060 817,298 875,358 Total Other Assets 58,060 11,908,298 11,966,358 Total Assets 82,269,158 70,213,500 152,482,658 See accompanying Notes to the Financial Statements. 11 Primary Government Governmental Business-Type Activities Activities Total LIABILITIES Current Liabilities Accounts Payable 335,840 79,985 415,825 Accrued Payroll 117,174 17,902 135,076 Interest Payable 228,618 342,522 571,140 Unearned Revenue 3,315,611 451 3,316,062 Other 567,031 567,031 Total Current Liabilities 4,564,274 440,860 5,005,134 Noncurrent Liabilities Long-term Obligations Due within One Year Bonds Payable 650,000 250,000 900,000 Debt Certificates Payable 95,000 535,000 630,000 IEPA Loans Payable 202,965 202,965 Notes Payable 151,544 151,544 Compensated Absences 221,316 42,694 264,010 Accrued Claims 60,000 60,000 Other Liabilities 275,868 275,868 Long-term Obligations Due in more than One Year Bonds Payable 14,715,000 18,605,000 33,320,000 Debt Certificates Payable 190,000 9,036,912 9,226,912 IEPA Loans Payable 1,890 2,483,882 2,485,772 Notes Payable 1,001,079 1,001,079 Compensated Absences 165,631 29,923 195,554 Net Pension Obligation 133,940 133,940 Other Post-employment Benefits 4,676 4,676 Other Liabilities 2,247,554 2,247.554 Total Noncurrent Liabilities 17,390,076 33,709.798 51,099,874 Total Liabilities 21,954,350 34,150,658 56,105,008 NET ASSETS Invested in Capital Assets,Net of Related Debt 60,971,543 32,942,926 93,914,469 Restricted for Capital Improvements 3,042,137 3,042,137 Debt Service 426,013 215,000 641,013 Unrestricted (4,124,885) 2,904,916 (1,219,969) Total Net Assets $ 60,314,808 36,062,842 96,377,650 12 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Activities For the Year Ended April 30,2010 Program Revenues Operating Capital Charges for Grants and Grants and Functions/Programs Expenses Service Contributions Contributions Primary Government Governmental Activities General Government $ 4,367,204 1,795,244 8,209 Public Safety 3,665,295 4,381 Community Development 447,491 Public Works 3,082,318 434,263 10,650,597 Library 1,103,649 61,096 19,006 Culture and Recreation 2,217,232 388,913 163,963 Unallocated Bad Debt Adjustments 1,016,132 Interest on Long-Term Debt 757,192 Total Governmental Activities 16,656,513 2,245,253 629,822 10,650,597 Business-Type Activities Sewer 1,569,785 1,991,015 9,698,371 Water 2,416,462 1,875,826 4,775,586 Recreation Center 634,346 582,889 Total Business-Type Activities 4,620,593 4,449,730 - 14,473,957 Total Primary Government $ 21,277,106 6,694,983 629,822 25,124,554 General Revenues Property Taxes Sales Taxes Income Taxes Utility Tax Other Taxes Total Taxes Investment Earnings Miscellaneous Transfers Total General Revenues and Transfers Change in Net Assets Net Assets-Beginning,as Restated Net Assets-Ending See accompanying Notes to the Financial Statements. 13 Net(Expense)Revenue and Changes in Net Assets Primary Government Governmental Business-Type Activities Activities Total (2,563,751) (2,563,751) (3,660,914) (3,660,914) (447,491) (447,491) 8,002,542 8,002,542 (1,023,547) (1,023,547) (1,664,356) (1,664,356) (1,016,132) (1,016,132) (757,192) (757,192) (3,130,841) - (3,130,841) 10,119,601 10,119,601 4,234,950 4,234,950 (51,457) (51,457) 14,303,094 14,303,094 (3,130,841) 14,303,094 11,172,253 4,087,698 4,087,698 2,480,213 2,480,213 1,280,519 1,280,519 1,542,649 1,542,649 641,360 641,360 10,032,439 - 10,032,439 73,327 5,527 78,854 783,999 783,999 134,209 (134,209) 11,023,974 (128,682) 10,895,292 7,893,133 14,174,412 22,067,545 52,421,675 21,888,430 74,310,105 60.314,808 36,062,842 96,377,650 14 UNITED CITY OF YORKVILLE,ILLINOIS Balance Sheet Governmental Funds April 30,2010 Nonmajor Total General Library Governmental Governmental Fund Fund Funds Funds Assets Cash and Cash Equivalents $ 164,201 4,021,306 4,185,507 Receivables Property Taxes Receivable 2,626,306 650,000 3,276,306 Intergovernmental Receivables 1,748,223 306,194 2,054,417 Accounts Receivable 459,445 459,445 Utility Taxes Receivable 247,659 247,659 Interfund Receivables 454,264 103,048 557,312 Prepaid Items 39,497 14,791 54,288 Total Assets $ 5,121,130 1,268,465 4,445,339 10,834,934 Liabilities Accounts Payable $ 258,021 36,241 41,578 335,840 Accrued Payroll 87,832 11,222 18,120 117,174 Deferred Revenue 3,048,330 650,000 308,974 4,007,304 Other Liabilities 404,201 162,830 567,031 Interfund Payables 1,815,685 1,224,207 3,039,892 Total Liabilities 5,614,069 697,463 1,755,709 8,067,241 Fund Balances Reserved for Prepaid Items 39,497 14,791 54,288 Capital Purposes 3,042,137 3,042,137 Debt Service 426,013 426,013 Unreserved,Undesignated Reported In General Fund (532,436) (532,436) Special Revenue Funds 571,002 (167,209) 403,793 Capital Project Funds (626,102) (626,102) Total Fund Balances (492,939) 571,002 2,689,630 2,767,693 Total Liabilities and Fund Balances $ 5,121,130 1,268,465 4,445,339 10,834,934 See accompanying Notes to the Financial Statements. 15 UNITED CITY OF YORKVILLE,ILLINOIS Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets April 30,2010 Total Fund Balances-Governmental Funds $ 2,767,693 Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets used in governmental activities are not financial resources and, therefore,are not reported in the funds. 74,416,056 Costs related to the issuance of long-term debt are recorded as expenditures when incurred in the governmental funds,but are amortized over the life of the debt issue in the Statement of Net Assets. 58,060 Revenues in the Statement of Activities which do not provide current financial resources are deferred in the fund financial statements. 691,693 Long-term liabilities are not due and payable in the current period and,therefore, are not reported in the funds. (16,804,513) Interest on long-term liabilities is shown as an expenditure when paid by the funds,but accrued in the Statement of Net Assets. (228,618) Compensated absences,net pension obligation,other post-employment benefits,and other obligations that do not consume current financial resources are not reported in the funds,but are accrued in the Statement of Net Assets. (585,563) Net Assets of Governmental Activities $ 60,314,808 See accompanying Notes to the Financial Statements. 16 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenditures, and Changes in Fund Balances Governmental Funds For the Year Ended April 30,2010 Nonmajor Total General Library Governmental Governmental Fund Fund Funds Funds Revenues Property Taxes $ 2,407,483 1,183,774 345,245 3,936,502 Township Road and Bridge Taxes 151,196 151,196 Sales Tax 2,446,099 2,446,099 Income Tax 1,277,889 1,277,889 Motor Fuel Tax 434,263 434,263 Utility Tax 833,669 833,669 Other Taxes 1,322,380 5,139 1,327,519 Charges for Services 1,252,904 1,252,904 Licenses,Permits and Fees 304,415 49,593 540,863 894,871 Fines and Forfeits 154,575 11,503 166,078 Investment Income 62,043 1,952 9,332 73,327 Grants 8,209 14,555 104,815 127,579 Contributions 2,460 4,451 63,529 70,440 Other Revenue 439,448 7,843 229,248 676,539 Total Revenues 10,662,770 1,278,810 1,727,295 13,668,875 Expenditures Current General Government 4,577,468 12,793 4,590,261 Public Safety 3,260,256 3,260,256 Community Development 419,785 4,050 423,835 Public Works 1,800,389 176,275 1,976,664 Library 915,195 915,195 Culture and Recreation 1,532,422 1,532,422 Total Current Expenditures 10,057,898 915,195 1,725,540 12,698,633 Capital Outlays 27,625 214,380 242,005 Debt Service Principal 175,000 674,937 849,937 Interest and Fees 389,050 375,314 764,364 Total Debt Service Expenditures - 564,050 1,050,251 1,614,301 Total Expenditures 10,057,898 1,506,870 2,990,171 14,554,939 Excess(Deficiency)of Revenues Over Expenditures 604,872 (228,060) (1,262,876) (886,064) Other Financing Sources(Uses) Transfers In 344,658 1,701,794 2,046,452 Transfers Out (1,644,594) (267,649) (1,912,243) Total Other Financing Sources(Uses) (1,299,936) 1,434,145 134,209 Special Item Adjustment for Bad Debts (1,016,132) (1,016,132) Net Change in Fund Balances (1,711,196) (228,060) 171,269 (1,767,987) Fund Balances at Beginning of Year,as Restated 1,218,257 799,062 2,518,361 4,535,680 Fund Balances at End of Year $ (492,939) 571,002 2,689,630 2,767,693 See accompanying Notes to the Financial Statements. 17 UNITED CITY OF YORKVILLE,ILLINOIS Reconciliation of the Statement of Revenues,Expenditures,and Changes in Fund Balances of Governmental Funds to the Statement of Activities For the Year Ended April 30,2010 Net Change in Fund Balances-Total Governmental Funds $(1,767,987) Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However,in the Statement of Activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which capital outlays($175,874) plus contributions($10,581,997)exceeded depreciation($1,900,489)and disposals($203,534) in the current period. 8,653,848 The issuance of long-term debt provides current financial resources to governmental funds,while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction,however, has any effect on net assets. This amount represents principal reductions during the year. 849,937 This amount represents the forgiveness of a long term liability. 105,000 Interest on long-term debt is shown as a fund expenditure when paid,but is accrued in the Statement of Activities. 7,172 Costs related to the issuance of debt were reported as changes in current financial resources in the governmental funds;however,these amounts are deferred and amortized in the Statement of Activities. This is the amount of current year amortization expense. (8,434) Revenues in the Statement of Activities that do not provide current financial resources are not reported in the fund financial statements. This is the net change of revenues deferred/recognized during the year. 59,565 Change in compensated absences,net pension obligation,other post-employment benefits, and other obligations that do not consume current financial resources are not recorded as an expenditure in the fund statements,but are reported in the Statement of Activities. (5,968) Change in Net Assets of Governmental Activities $ 7,893,133 See accompanying Notes to the Financial Statements. 18 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Property Taxes $ 2,450,000 2,407,483 (42,517) Township Road and Bridge Taxes 160,000 151,196 (8,804) Sales Tax 2,600,000 2,446,099 (153,901) Income Tax 1,595,554 1,277,889 (317,665) Utility Tax 961,000 833,669 (127,331) Other Taxes 1,400,334 1,322,380 (77,954) Charges for Services 1,116,000 1,252,904 136,904 Licenses,Permits and Fees 729,300 304,415 (424,885) Fines and Forfeits 120,000 154,575 34,575 Investment Income 30,000 62,043 32,043 Grants 8,209 8,209 Contributions 2,460 2,460 Other Revenue 255,657 439,448 1 83,791 Total Revenues 11,417,845 10,662,770 (755,075) Expenditures Current General Government 4,463,437 4,577,468 114,031 Public Safety 3,284,459 3,260,256 (24,203) Community Development 435,328 419,785 (15,543) Public Works 1,800,435 1,800,389 (46) Total Expenditures 9,983,659 10,057,898 74,239 Excess of Revenues over Expenditures 1,434,186 604,872 (829,314) Other Financing Sources(Uses) Transfers In 70,408 344,658 274,250 Transfers Out (1,504,594) (1,644,594) (140,000) Total Other Financing Sources(Uses) (1,434,186) (1,299,936) 134,250 Special Item Adjustment for Bad Debts (1,016,132) (1,016,132) Net Change in Fund Balance - (1,711,196) (1,711,196) Fund Balance at Beginning of Year,as Restated 1,218,257 1,218,257 Fund Balance at End of Year $ 1,218,257 (492.939) (1.71 1.196) See accompanying Notes to the Financial Statements. 19 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual Library Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Property Taxes $ 1,190,252 1,183,774 (6,478) Other Taxes Personal Property Replacement Taxes 3,720 5,139 1,419 Licenses,Permits and Fees Development Fees-Building 40,000 15,550 (24,450) Development Fees-Books 40,000 15,550 (24,450) Copy Fees 2,500 3,773 1,273 Library Subscription Cards 20,000 14,720 (5,280) Total Licenses,Permits and Fees 102,500 49,593 (52,907) Fines 8,000 11,503 3,503 Investment Income 17,400 1,952 (15,448) Contributions 2,000 4,451 2,451 Grants 17,500 14,555 (2,945) Other Revenue Insurance Reimbursements 6,181 6,181 Rental Income 1,000 1,239 239 Sale of Books 1,000 423 (577) Total Other Revenue 2,000 7,843 5,843 Total Revenues 1,343,372 1,278,810 (64,562) Expenditures Current Library Salaries-Employees 800,000 486,675 (313,325) Group Health Insurance 68,200 70,805 2,605 Group Life Insurance 2,000 1,240 (760) Dental and Vision Assistance 5,200 5,589 389 Bonding 3,000 3,222 222 Attorney 10,000 2,125 (7,875) Contract Services 40,000 16,868 (23,132) Maintenance-Bldg/Janitorial 30,000 20,248 (9,752) Maintenance-Office Equipment 20,000 2,506 (17,494) Maintenance-Photocopier 15,000 2,442 (12,558) Electricity/Gas 47,500 12,009 (35,491) See accompanying Notes to the Financial Statements. (Cont.) 20 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual(Cont.) Library Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Expenditures(Cont.) Current(Cont.) Library(Cont.) Telephone 7,500 5,198 (2,302) Database 15,000 13,796 (1,204) Subscriptions 15,000 4,250 (10,750) Training and Conferences 4,000 358 (3,642) Public Relations 2,000 663 (1,337) Employee Recognition 4,000 1,113 (2,887) Contingencies 109,677 4,985 (104,692) Library Supplies 20,000 4,080 (15,920) Custodial Supplies 20,000 11,104 (8,896) Office Supplies 15,000 9,809 (5,191) Postage and Shipping 2,000 1,738 (262) Publishing and Advertising 2,000 29 (1,971) Mileage 1,000 566 (434) Videos 25,000 4,750 (20,250) Library Programming 20,000 10,137 (9,863) Library Board Expenses 2,000 33 (1,967) Books-Adult 50,000 20,213 (29,787) Books-Juvenile 50,000 40,325 (9,675) Books-Audio 30,000 8,176 (21,824) Books-Reference 35,000 24,097 (10,903) Books-Development Fee 40,000 16,638 (23,362) Memorials/Gifts 2,000 4,416 2,416 Bldg-Development Fees 40,000 16,171 (23,829) CD's/Music 15,000 2,963 (12,037) Meeting Room 1,000 52 (948) IMRF Participants 22,000 19,866 (2,134) Social Security/Medicare 55,000 36,691 (18,309) Computer Equipment&Software 20,000 4,276 (15,724) Automation 40,000 24,973 (15,027) Total Current Expenditures 1,705,077 915,195 (789,882) Capital Outlay Building Expansion 27,625 27,625 Debt Service Principal 175,000 175,000 Interest 389,050 389,050 Total Debt Service 564,050 564,050 - Total Expenditures 2,269,127 1,506,870 (761257) See accompanying Notes to the Financial Statements. (Cont.) 21 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual(Cont.) Library Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Net Change in Fund Balance (925,755) (228,060) 697,695 Fund Balance at Beginning of Year 799,062 799,062 Fund Balance at End of Year $ (126,693) 571,002 697,695 See accompanying Notes to the Financial Statements. 22 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Assets Proprietary Funds April 30,2010 Sewer Water Operation and Operation and Recreation Improvement Improvement Center Fund Fund Fund Total Assets Current Assets Receivables Accounts,Net of Allowance $ 123,546 206,468 330,014 Interfund Receivables 2,625,522 2,625,522 Prepaid Items 215,000 17,500 232,500 Total Current Assets 2,749,068 421,468 17,500 3,188,036 Noncurrent Assets Capital Assets not being Depreciated 1,442,971 1,442,971 Capital Assets being Depreciated,Net 21,863,906 31,953,231 53,817,137 Total Noncurrent Assets 21,863,906 33,396,202 55,260,108 Other Assets Assets Held for Others 11,091,000 11,091,000 Deferred Charges 112,498 704,800 817,298 Total Other Assets 11,203,498 704,800 11,908,298 Total Assets 35,816,472 34,522,470 17,500 70,356,442 See accompanying Notes to the Financial Statements. 23 Sewer Water Operation and Operation and Recreation Improvement Improvement Center Fund Fund Fund Total Liabilities Current Liabilities Accounts Payable 8,575 62,808 8,602 79,985 Accrued Payroll 5,282 7,847 4,773 17,902 Interest Payable 232,345 110,177 342,522 Interfund Payable 11,453 131,489 142,942 Unearned Revenue 451 451 Current Portion of Long-Term Debt Bonds Payable 155,000 95,000 250,000 Debt Certificates Payable 250,000 285,000 535,000 Loans Payable 119,465 83,500 202,965 Compensated Absences 15,622 26,000 1,072 42,694 Other Liabilities 275,868 275,868 Total Current Liabilities 786,289 957,653 146,387 1,890,329 Noncurrent Liabilities Bonds Payable 14,000,000 4,605,000 18,605,000 Debt Certificates Payable 2,170,000 6,866,912 9,036,912 Loans Payable 885,417 1,598,465 2,483,882 Compensated Absences 6,358 23,565 29,923 Other Liabilities 1,085,318 1,162,236 2,247,554 Total Noncurrent Liabilities 18,147,093 14,256,178 - 32,403,271 Total Liabilities 18,933,382 15,213,831 146.387 34,293,600 Net Assets Invested in Capital Assets-Net of Related Debt 14,518,706 18,424,220 32,942,926 Restricted for Debt Service 215,000 215,000 Unrestricted 2,364,384 669,419 (128,887) 2,904,916 Total Net Assets $ 16,883,090 19,308,639 (128,887) 36,062,842 24 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenses,and Changes in Fund Net Assets Proprietary Funds For the Year Ended April 30,2010 Sewer Water Operation and Operation and Recreation Improvement Improvement Center Fund Fund Fund Total Operating Revenues Charges for Services $ 715,512 1,664,128 582,889 2,962,529 Other Revenue 5,708 4,161 9,869 Total Operating Revenues 721,220 1,668,289 582,889 2,972,398 Operating Expenses Operations 407,558 1,081,618 634,346 2,123,522 Improvements 108,274 108,274 Depreciation 331,673 734,273 1,065,946 Total Operating Expenses 739,231 1,924,165 634,346 3,297,742 Operating Income(Loss) (18,011) (255,876) (51,457) (325,344) Nonoperating Revenues(Expenses) Connection Fees 1,260,689 201,466 1,462,155 Recapture Fees 9,106 6,071 15,177 Investment Income 2,174 3,204 149 5,527 Amortization Expense (35,400) (92,784) (128,184) Interest Expense (795,154) (399,513) (1,194,667) Total Nonoperating Revenues(Expenses) 441,415 (281,556) 149 160,008 Income(Loss)before Transfers and Contributions 423,404 (537,432) (51,308) (165,336) Other Financing Sources(Uses) Contributions-Capital Assets 9,698,371 4,775,586 14,473,957 Transfers In 965,806 81,750 1,047,556 Transfers Out (140,390) (1,041,375) (1,181,765) Total Other Financing Sources(Uses) 10,523,787 3,815,961 - 14,339,748 Change in Net Assets 10,947,191 3,278,529 (51,308) 14,174,412 Net Assets at Beginning of Year 5,935,899 16,030,110 (77,579) 21,888,430 Net Assets at End of Year $16,883,090 19,308,639 (128,887) 36,062,842 See accompanying Notes to the Financial Statements. 25 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Cash Flows Proprietary Funds For the Year Ended Apn1 30,2010 Sewer Water Operation and Operation and Recreation Improvement Improvement Center Fund Fund Fund Total Cash Flows from Operating Activities Cash Received From Customers $ 728,196 1,695,029 582,889 3,006,114 Cash Payments For Goods and Services (145,479) (1,005,126) (430,786) (1,581,391) Cash Payments To Employees (261,709) (344,000) (209,735) (815,444) Net Cash Provided(Used)by Operating Activities 321,008 345,903 (57,632) 609,279 Cash Flows from Noncapital Financing Activities Interfund Borrowing (454,151) 43,027 57,284 (353,840) Transfers In 81,750 81,750 Transfers Out (140,390) (75,569) (215,959) Net Cash Provided(Used)by Noncapital Financing Activities (594,541) 49,208 57,284 (488,049) Cash Flows from Capital and Related Financing Activities Connection and Recapture Fees 1,269,795 207,537 1,477,332 Principal Paid on Capital Debt (532,063) (441,394) (973,457) Interest Paid on Capital Debt (744,667) (376,602) (1,121,269) Net Cash Used by Capital and Related Financing Activities (6,935) (610,459) - (617,394) d Cash Flows Provided by Investing Activities Investment Income 2,174 3,204 149 5,527 Net Decrease in Cash and Cash Equivalents (278,294) (212,144) (199) (490,637) Cash and Cash Equivalents at Beginning of Year 278,294 212,144 199 490,637 Cash and Cash Equivalents at End of Year $ - - - - Reconciliation of Operating Loss to Net Cash Provided(Used)by Operating Activities Operating Loss $ (18,011) (255,876) (51,457) (325,344) Adjustments to Reconcile Operating Loss to Net Cash Provided(Used)by Operating Activities Depreciation 331,673 734,273 1,065,946 Changes in Assets and Liabilities: Accounts and Other Receivables 6,976 26,740 33,716 Prepaid Items (215,000) (17,500) (232,500) Accounts Payable (11,925) 46,052 9,053 43,180 Accruals and Other Liabilities 12,295 9,714 2,272 24,281 Net Cash Provided(Used)by Operating Activities $ 321,008 345,903 (57,632) 609,279 Non-cash Transactions Capital Assets Transferred from the Water Fund to the Sewer Fund $ 965,806 (965,806) Developer Contributions of Systems $ 9,698,371 4,775,586 14,473,957 See accompanying Notes to the Financial Statements. 26 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Fiduciary Net Assets Trust and Agency Funds April 30,2010 Escrow Pension YBSD- Deposit- Trust Fund Agency Fund Agency Fund Assets Cash and Cash Equivalents $ 57,664 457,142 120,216 Investments U.S.Treasury Securities 961,133 U.S.Agency Securities 964,480 Mutual Funds 1,642,908 Receivables Interest Receivable 19,501 Accounts Receivable 530,993 Total Assets 3,645.686 988,135 120,216 Liabilities Accounts Payable 20,531 9,124 Due to Other Governments 967,604 Other Liabilities 2,332 111,092 Total Liabilities 2,332 988.135 120.216 Net Assets Held for Employees'Pension Benefits $ 3,643,354 - - See accompanying Notes to the Financial Statements. 27 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Changes in Fiduciary Net Assets Pension Trust-Police Pension Trust Fund For the Year Ended April 30,2010 Additions Contributions Employer $ 323,291 Plan Members 201,924 Total Contributions 525,215 Investment Income Net Increase in Fair Value of Investments 442,602 Dividend Income 18,444 Interest Income 62,814 Less Investment Expense (15,008) Net Investment Income 508,852 Total Additions 1,034,067 Deductions Benefit Payments 134,654 Legal Expenses 1,950 Administrative Expenses 9,520 Total Deductions 146,124 Change in Net Assets 887,943 Net Assets-Beginning of Year 2,755,411 Net Assets-End of Year $ 3,643,354 See accompanying Notes to the Financial Statements. 28 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies The United City of Yorkville(City)is an Illinois unit of local government. The financial statements include all functions,programs and activities under control of the City Council. The City's major operations include public safety, public works, library, culture and recreation, community development, water and sewer services, and general administration. The City Council has oversight responsibility for the City, the Public Library and the Park and Recreation Board. Oversight responsibility includes designation of management and all other control over operations of these entities. The financial statements of the City have been prepared in accordance with accounting principles generally accepted in the United States of America (GAAP) as applicable to governments, as promulgated by the Governmental Accounting Standards Board (GASB). The following is a summary of the significant accounting policies: A. Reporting Entity The City of Yorkville has adopted the provision of Government Accounting Standards Board(GASB) Statement No. 14, The Financial Reporting Entity, and Statement No. 39, Determining Whether Certain Organizations are Component Units, under which the financial statements include all the organizations, activities, functions and component units for which the City is financially accountable. Financial accountability is defined as the appointment of a voting majority of the component unit's board,and either(1)the City's ability to impose its will over the component unit, or(2)the possibility that the component unit will provide a financial benefit to or impose a financial burden on the City. Included within the reporting entity as part of the primary government: City of Yorkville Public Library The Board of the City of Yorkville Public Library is appointed by the City's Mayor and approved by the City Council. Although the Library Board has taxing authority, its levy request must be included with the City's overall tax levy and is not considered legally separate from the City. City of Yorkville Park and Recreation Board The City of Yorkville Park and Recreation Board is appointed by the City's Mayor and approved by the City Council and is not considered legally separate from the City. Police Pension Fund The City established a Police Pension Fund during fiscal year 2002, in accordance with State Statutes which require such a fund for municipalities with populations in excess of 5,000. Credits which were previously earned by police employees in the IMRF plan were transferred to the fund. The Police Pension Employees Retirement System (PPERS) functions for the benefit of these employees and is governed by a five member pension board. Two members are appointed by the Mayor,one is elected from pension beneficiaries and two are elected from active police employees. The City and PPERS participants are obligated to fund all PPERS costs based upon actuarial valuations. The City's contribution will be funded through an annual property tax levy. The State of Illinois is authorized to establish benefit levels and the City is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it is legally separate from the City, the PPERS is reported as if it were part of the City because its sole purpose is to provide retirement benefits for the City's police employees. The PPERS is reported as a pension trust fund. 29 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) B. Basis of Presentation The City's basic financial statements consist of government-wide statements, including a statement of net assets and a statement of activities, and fund financial statements which provide a more detailed level of financial information. Fund accounting segregates funds according to their intended purpose, and is used to aid Management in demonstrating compliance with finance-related legal and contractual provisions. The government-wide focus is more on the sustainability of the City as an entity and the change in aggregate financial position resulting from activities of the fiscal period. Government-wide Financial Statements The statement of net assets and the statement of activities display information about the City as a whole. In the government-wide statement of net assets, both the governmental and business-type activities columns are presented on a consolidated basis by column. These statements include the financial activities of the primary government, except for fiduciary activities. The effect of interfund activity has been removed from these statements. Governmental activities, which nonnally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities,which rely to a significant extent on fees and charges for support. The government-wide statement of activities reflects both the direct expenses and net cost of each function of the City's governmental activities and business-type activities. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include charges paid by the recipient for the goods or services offered by the program, grants and contributions that are restricted to meeting the operational or capital requirements of a particular program, and interest earned on grants that is required to be used to support a particular program. For identifying the function to which program revenue pertains, the determining factor for charges for service is which function generates the revenue. For grants and contributions, the determining factor is the function to which the revenues are restricted. Revenues, which are not classified as program revenues, are presented as general revenues of the City,with certain limited exceptions. The comparison of direct expenses with program revenues identifies the extent to which each government function or business segment is self-financing or draws from the general revenues of the City. Fund Financial Statements The financial transactions of the City are recorded in individual funds. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Separate statements for each fund category—governmental, proprietary, and fiduciary—are presented. The emphasis of fund financial statements is on major governmental and enterprise funds, each displayed in a separate column. All remaining governmental and enterprise funds are aggregated and presented as nonmajor funds. The City reports the following major governmental funds: The General Fund is the general operating fund of the City. It is used to account for all financial resources,except those required to be accounted for in another fund. The Library Fund is used to record activity relating to the Yorkville Public Library. 30 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) B. Basis of Presentation(Cont.) Fund Financial Statements(Cont.) Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises — where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b)where the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The City reports the following major enterprise funds: Sewer Operation and Improvement Fund —This fund accounts for the operation and sewer infrastructure maintenance of the City-owned sewer system, as well as the construction of new sewer systems within the City limits. Revenues are generated through charges to users based on sewer consumption. Water Operation and Improvement Fund — This fund accounts for the operation and maintenance of the City-owned water distribution system and construction of new water systems. Revenues are generated through charges to users based on water consumption. Additionally, the City also reports a pension trust fund and two agency funds. Pension trust funds account for the activities of the City's public safety employees' (police) retirement system, which accumulates resources for pension benefit payments to qualified public safety employees. The agency funds reported by the City represent funds that are custodial in nature and do not involve measurement of results of operations. Neither of these fund types is included in the government-wide statement of net assets or statement of activities. C. Measurement Focus and Basis of Accounting The government-wide financial statements, as well as the proprietary and fiduciary fund financial statements, are reported using the economic resources measurement focus and the accrual basis of accounting. The economic resources measurement focus means all assets and liabilities (whether current or noncurrent) are included on the balance sheet and the operating statements present increases (revenues) and decreases (expenses) in total net assets. Under the accrual basis of accounting, revenues are recognized when earned and measurable, and expenses are recognized as incurred,regardless of the timing of related cash flows. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose the City considers revenues to be available if they are collected within sixty (60) days of the end of the current fiscal period. Due to the State of Illinois' fiscal difficulties and the resulting delay in distributing receipts to local municipalities, the 60 day availability period for state income taxes was extended in the accompanying financial statements in order to record 12 months worth of tax collections. Revenues accrued at the end of the year include charges for services, 31 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) C. Measurement Focus and Basis of Accounting(Cont.) licenses and permits, intergovernmental revenues, investment earnings, property taxes, sales taxes, income taxes, and other State-shared taxes. All other revenue items are considered to be measurable and available only when cash is received by the government. Nonexchange transactions, in which the City receives value without directly giving equal value in return, include taxes, grants, and donations. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments,are recorded only when payment is due. Differences occur from the manner in which the governmental activities within the government-wide financial statements are prepared due to the inclusion of capital asset and long-term debt activity. Governmental fund financial statements,therefore, include a reconciliation with brief explanations to better identify the relationship between the government-wide statements and the statements for governmental funds. Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Proprietary funds separate all activity into two categories: operating and non-operating revenues and expenses. Operating revenues and expenses result from providing services and producing and delivering goods. Non-operating revenues and expenses include capital and non-capital financing activities and investing activities. Proprietary fund operating revenues, such as charges for services, result from exchange transactions associated with the principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Non-operating revenues, such as subsidies and investment earnings,result from nonexchange transactions or ancillary activities. D. Budgets and Budgetary Accounting Budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America (GAAP), except for capital acquisitions and depreciation expense in proprietary funds. Annual budgets are adopted for all funds. All annual appropriations lapse at fiscal year end. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to May 1,the Mayor submits to the City Council the proposed budget for the fiscal year commencing the following May 1. The operating budget includes proposed expenditures and the means of financing them. 2) Public hearings are conducted at the City Offices to obtain taxpayer comments. 3) Prior to May 1,the budget is legally adopted by a vote of the City Council through passage of an ordinance. 32 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) D. Budgets and Budgetary Accounting(Cont.) 4) Formal budgetary integration is employed as a management control device during the year for the General Fund, Special Revenue Funds, Debt Service Fund and Capital Projects Funds. The budget officer is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. E. Capital Assets Capital assets,which include property,plant,equipment, and infrastructure assets(e.g.,roads, bridges and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost above a set dollar threshold based on the asset type (see chart below). All capital assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated capital assets are recorded at estimated fair market value at the date of donation. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. All reported capital assets except land and construction in progress are depreciated. Depreciation on all assets is provided on the straight-line basis over the following estimated useful lives: Estimated Capitalization Useful Threshold Lives Land $ 25,000 N/A Land Improvements 20,000 N/A Site Improvements 20,000 3 -50 years Buildings 50,000 10-50 years Building Improvements 25,000 10-20 years Vehicles,Machinery and Equipment 5,000 3 - 10 years Software 25,000 2-7 years Infrastructure-Street Network 50,000 30-40 years Infrastructure-Water Network 75,000 20-75 years Infrastructure-Sanitary Network 75,000 25-60 years Infrastructure-Storm Sewer 50,000 20-60 years F. Investments Investments are recorded at fair value. Fair value for the investment in the Illinois Funds Money Market is the same as the value of the pool shares. State statute requires the State Treasurer's Illinois Funds Money Market to comply with the Illinois Public Funds Investment Act. G. Allowance for Uncollectible Taxes No provision for uncollectible taxes on the current year's levy has been provided, based on the City's collection experience. The City's policy is to write off uncollected taxes receivable of prior years. 33 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) H. Estimates Management uses estimates and assumptions in preparing financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and expenditures. Actual results could differ from those estimates. I. Property Tax Revenue Recognition Property taxes (2009 levy) were levied in September of 2009 by passage of a Tax Levy Ordinance. 2009 taxes attach as an enforceable lien on January 1, 2009. Tax bills are prepared by Kendall County and issued on or about February 1, 2010. They are payable in two installments on or about July 1, 2010 and on or about September 1, 2010. The County collects and distributes such taxes to the taxing authorities within the County. Property tax revenues are recognized when they become both measurable and available. Property tax revenue recorded during the current fiscal year primarily represents receipts of the 2008 tax levy. Substantially all property taxes recorded as receivable by the City as April 30, 2010 are anticipated to be received by November 1,2010. As these taxes are levied to fund operations for the 2010-2011 fiscal year, the revenue has been deferred at April 30, 2010 for both fund and government-wide reporting. J. Deferred Revenue Deferred revenues arise when potential revenue does not meet both the measurable and available criteria. Deferred revenues also arise when resources are received prior to the government having a legal claim to them. In a subsequent period when both recognition criteria are met, or when the government has a legal claim to the resources,the liability is removed and the revenue recognized. K. Interfund Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either"Interf ind Payables/Receivables" for the current portion of interfund loans or "Advances to/from Other Funds" for the noncurrent portion of interfund loans. Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as "Internal Balances." Noncurrent advances between funds, if any, as reported in the fund financial statements, are offset by a fund balance reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources. L. Compensated Absences Vested or accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and fund liability of the governmental fund that will pay it. The government-wide financial statements record unused vacation leave as expenses and liabilities when earned by employees. Vested or accumulated vacation leave of proprietary funds is recorded as an expense and liability of those funds as the benefits accrue to employees. In addition, an accrual for sick time has been made in long-term liabilities for eligible employees. The City's policy allows employees who have been employed by the City for ten years or more to receive payment for 50%of their unused accumulated sick time at retirement. 34 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) M. Long-Term Debt In the government-wide financial statements and in the proprietary funds financial statements, long- term obligations are reported as liabilities in the applicable governmental activities, business-type activities and proprietary fund type financial statements. Bonds payable are reported at face value. Net bond premiums, discounts, and/or issuance costs are reported as deferred charges and amortized over the term of the related debt. In the fund financial statements,governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs are reported as debt service expenditures. N. Fund Equity/Net Assets In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. Net assets represent the difference between assets and liabilities. Net assets invested in capital assets, net of related debt consist of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used for the acquisition or construction of improvements of those assets. Net assets are reported as restricted when there are limitations imposed on their use either through the enabling legislation adopted by the City or through external restrictions imposed by creditors, grantors,laws,or regulations of other governments. When an expenditure/expense is incurred for purposes for which both restricted and unrestricted resources are available, it is the City's policy to apply restricted resources first, then unrestricted resources as needed. O. Assets Held for Others In June of 2004,the City entered into an intergovernmental agreement with Yorkville-Bristol Sanitary District for design and construction of the Rob Roy Creek Interceptor. At the date of completion,the Yorkville-Bristol Sanitary District owns and maintains the Interceptor. All costs associated with the construction of the infrastructure asset are recorded as Assets Held for Others in the City's financial statements. As of April 30, 2010, the balance of this project was $11,091,000 reported in the Sewer Operation and Improvement Fund. In connection with this project, the City issued a General Obligation Bonds, Series 2005D in fiscal year 2006 for $11,300,000. At April 30, 2010, the outstanding balance is $11,370,000, including $2,020,000 in Series 2008 refunding bonds. See Note 5 for more information on this long-term debt issue. P. Statement of Cash Flows For purpose of the statement of cash flows, the City considers all highly liquid investments with an original maturity of three months or less when purchased to be cash equivalents. "Cash and cash equivalents" includes cash on hand,savings accounts and checking accounts. 35 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 1. Summary of Significant Accounting Policies(Cont.) Q. Bad Debt Policy The City has adopted a bad debt policy in which an outstanding debt is to be written off when it has fulfilled one of the following criteria: 1)the debtor has been turned over to the collection agency to attempt to collect on the debt owed; 2)the debt is overdue greater than one year; 3) efforts made to collect the outstanding debt have been exhausted. As a result of this policy,the City has evaluated all receivables at April 30, 2010, and recognized a write-down of$1,016,132 for those accounts not considered to be collectible. This has been reported as a Special Item in both the Government Activities and General Fund. 2. Legal Compliance and Accountability The following funds report deficit fund equity: Deficit General Fund $ (492,939) Nonmajor Special Revenue Fund Land Cash (603,425) Nonmajor Capital Projects Funds Municipal Building (607,724) Citywide Capital (1 8,378) Nonmajor Proprietary Fund Recreation Center Fund (128,887) The following funds report an excess of actual expenditures over budget: Excess General Fund $ 74,239 Nonmajor Special Revenue Funds Land Cash 157,034 Fox Industrial TIF 470 Downtown TIF 831 The General Fund also reported an unbudgeted adjustment for bad debts in the amount of$1,016,132. See Note I.Q. Transfers Out from the General Fund exceeded budget by$140,000,while Transfers In to the General Fund exceeded budget by$274,250. 36 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 3. Deposits and Investments A. Cash The carrying amount of cash, excluding the Pension Trust Fund, was $4,711,170 at April 30, 2010, while the bank balances were $5,126,031. Cash on hand of$784 has been excluded from these amounts. All deposits, per the City's policy below, are required to be either insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000, or collateralized with securities of the U.S. Government, or with letters of credit issued by the Federal Home Loan Bank held in the City's name by financial institutions acting as the City's agent. At April 30,2010,the entire balance was insured or collateralized. At April 30, 2010, the Pension Trust Fund's carrying amount of cash was $57,664 and the bank balances were$57,664. The entire balance was covered under FDIC insurance as of April 30,2010. B. Investments(excluding Pension Trust Fund) The investments which the City may purchase are limited to the following: savings,checking,money market accounts, certificate of deposits, and the Illinois Funds Money Market Fund and Prime Fund. Any other type of investment will require City Council approval. All investments shall be as authorized in the Illinois Compiled Statutes regarding the investment of public funds. As of April 30, 2010,the City held$50,911 in the Illinois Money Market Fund. This investment is not subject to risk categorization,as the fund provides perfected collateral for the entire balance. Interest Rate Risk. The City's policy states that a variety of financial instruments and maturities, properly balanced, will help to insure liquidity and reduce risk or interest rate volatility and loss of principal. The policy does not state specific limits in investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Credit Risk. Investments shall be made with judgment and care,under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in management of their own affairs, not for speculation, but for investment, considering the safety of their capital, as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the `prudent person' standard and shall be applied in the context of managing an overall portfolio. Custodial Credit Risk. For deposits and investments, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's investment policy requires that all amounts in excess of any insurance limits be collateralized by approved securities or surety bonds issued by top-rated insurers, having a value of at least 110%of the deposits. Collateral is required as security whenever deposits exceed the insurance limits of the FDIC. Repurchase agreements must also be collateralized in the amount of 105% of market value of principal and accrued interest. Collateral shall be held at an independent, third party institution in the name of the City. The third party institution shall comply with all qualifications and requirements as set forth in the Illinois Complied Statutes 30 ILCS 235/6. Concentration of Credit Risk. The City's policy states that a variety of financial instruments and maturities, properly balanced, will help to insure liquidity and reduce risk or interest rate volatility and loss of principal. Diversifying instruments and maturities will avoid incurring unreasonable risks in the investment portfolio regarding specific security types, issuers or individual financial institutions. The City shall diversify to the best of its ability based on the type of funds invested and the cash flow needs of those funds. The City places no limit on the amount the City may invest in any one issuer. 37 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 3. Deposits and Investments(Cont.) C. Police Pension Investments The Pension Trust Fund is authorized to invest in investments permitted under Section 3-135 of the Illinois Police Pension Code (40 ILCS 511-101), which includes the following: (1) interest-bearing bonds or tax anticipation warrants of the United States, of the State of Illinois, or of any county, township or Municipal Corporation of the State of Illinois; (2) insured withdrawable capital accounts of State chartered savings and loan associations; (3)insured withdrawable capital accounts of federal chartered savings and loan associations if the withdrawable capital accounts are insured by the Federal Savings and Loan Insurance Corporation; (4)insured investments in credit union; (5) savings accounts or certificates of deposit of national or state banks; (6)securities described in Section 1-113 of the Illinois Code; (7) contracts and agreements supplemental thereto providing for investments in the general account of a life insurance company authorized to do business in the State of Illinois; (8) separate accounts of a life insurance company authorized to do business in Illinois, comprised of common or preferred stocks, bonds, or money market instruments; (9) Federal National Mortgage Association (FNMA) and Student Loan Marketing Association (SLMA); and (10) direct obligations of the State of Israel. The Pension Trust Fund's primary objective in dealing with investments is safety, liquidity, and return on investments. Safety is the foremost objective and investments shall be undertaken in a manner that seeks to insure the preservation of the capital. The investment portfolio shall remain sufficiently liquid to enable the Fund to meet all operating requirements that might be reasonably anticipated. Assets will be invested to achieve attractive real rates of return. The following schedule reports the fair values and maturities for Pension Trust Fund's investments at April 30,2010: Investment Maturities Fair Less Than 1 to 5 6 to 10 More Than Investment Type Value One Year Years Years 10 Years Fixed Income Securities U.S.Treasuries S 961,133 577.260 383,873 Federal Home Loan Mortgages 98,415 98,415 Federal Farm Credit Bank 102,890 102,890 Federal National Mortgage Association 705,238 386,369 89,391 229,478 Government National Mortgage Association 57,937 57,937 Total Fixed Income Securities 1,925,613 - 963,629 674,569 287,415 Mutual Funds 1,642,908 Total Investments $ 3,568,521 38 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 3. Deposits and Investments(Cont.) C. Police Pension Investments(Cont.) Interest Rate Risk. The Pension Trust Fund's investment policy states that no more than 5% of plan assets shall be invested in illiquid, long-term investments. Such investments may include certificates of deposits and guaranteed insurance contracts. Any other plan holding which would have a noticeable impact on market price in whole or in part is also defined as illiquid. Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The Pension Trust Fund helps limit its exposure to credit risk by primarily investing in securities issued by the United States Government and/or its agencies that are implicitly guaranteed by the United States Government. The investments in the securities of the United States Government agencies were all rated Triple A by Standard & Poor's and by Moody's Investor Services. The Pension Trust Fund's policy prescribe to the"prudent person"rule which states,"Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the primary objective of safety as well as the second objective of the attainment of market rates of return." Custodial Credit Risk. For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the Pension Trust Fund will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The Pension Trust Fund's investment policy does not state specific collateral requirements. Concentration of Credit Risk. There is a risk of loss attributed to the magnitude of the Fund's investment in a single issuer. The Fund does not have a formal policy with regards to concentration risk for investments. As of April 30,2010, the Pension Trust Fund had no securities or equities with over 5% of net plan assets invested. Although U.S. agency investments represent a large portion of the portfolio, the investments are diversified by maturity dates and are backed by the issuing organization. 39 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 4. Capital Assets Governmental Activities Balance, Balance, May 1 April 30, 2009 Additions Deletions 2010 Capital Assets Not Being Depreciated Land $ 29,835,610 29,835,610 Construction in Progress 328,043 213,719 (328,043) 213,719 30,163,653 213,719 (328,043) 30,049,329 Capital Assets Being Depreciated Buildings 14,509,556 14,509,556 Equipment 5,518,830 30,536 5,549,366 Vehicles 2,602,327 2,602,327 Infrastructure 27,331,901 10,63 8,125 37,970,026 49,962,614 10,668,661 - 60,631,275 Less Accumulated Depreciation For Buildings 1,505,685 290,191 1,795,876 Equipment 2,004,472 470,336 2,474,808 Vehicles 1,765,548 309,283 2,074,831 Infrastructure 9,088,354 830,679 9,919,033 14,364,059 1,900,489 - 16,264,548 Total Capital Assets Being Depreciated,Net 35,598,555 8,768,172 - 44,366,727 Governmental Activities Capital Assets,Net $ 65,762,208 8,981,891 (328,043) 74,416,056 Depreciation expense of $1,900,489 was charged to the governmental activities functional expense categories as follows: Governmental Activities Depreciation General Government $ 70,577 Public Safety 107,951 Public Works 1,111,655 Library 179,525 Culture and Recreation 430,781 $ 1,900,489 40 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 4. Capital Assets(Cont.) Business-Type Activities Balance, Balance, May I April 30, 2009 Additions Deletions 2010 Capital Assets Not Being Depreciated Land $ 615,376 615,376 Construction in Progress 1,423,092 (595,497) 827,595 2,038,468 - (595,497) 1,442,971 Capital Assets Being Depreciated Equipment 18,766,299 125,000 18,891,299 Infrastructure 27,174,457 14,863,245 42,037,702 45,940,756 14,988,245 - 60,929,001 Less Accumulated Depreciation For Equipment 3,492,804 430,222 3,923,026 Infrastructure 2,553,114 635,724 3,188,838 6,045,918 1,065,946 - 7,111,864 Total Capital Assets Being Depreciated,Net 39,894,838 13,922,299 - 53,817,137 Business Type Activities Capital Assets,Net $ 41,933,306 13,922,299 (595,497) 55,260,108 Depreciation expense of$734,273 and$331,673 was charged to the Water and Sewer Funds and functional expense categories,respectively. 41 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt Debt service payments are paid from the Debt Service, Library, Fox Industrial TIF,Countryside TIF, Public Works Equipment Capital, and Citywide Capital (Special Revenue - nonmajor) Funds for governmental activities and from the Water Operation and Improvement and Sewer Operation and Improvement Funds for business-type activities. The following is a summary of changes in the long-term debt of the City for the year ended April 30,2010: Governmental Activities Balances Balances Due April 30, April 30, Within 2009 Additions Reductions 2010 One Year General Obligation and Alternate Revenue Source Bonds Series of 2002 $ 280,000 65,000 215,000 70,000 Series of 2005 3,525,000 165,000 3,360,000 170,000 Series of 2005A 3,465,000 175,000 3,290,000 185,000 Series of 2005B 7,225,000 25,000 7,200,000 75,000 Series of 2006 1,450,000 150,000 1,300,000 150,000 Total General Obligation and Alternate Revenue Source Bonds 15,945,000 - 580,000 15,365,000 650,000 Debt Certificates Series of 2002A Refunding 55,000 55,000 Series of 2004C 375,000 90,000 285,000 95,000 Total Debt Certificates 430,000 - 145,000 285,000 95,000 Other Liabilities Conover Sewer Recapture 1,890 1,890 Note Payable 350,000 100,000 250,000 125,000 Adjustable Rate Note Payable 927,560 24,937 902,623 26,544 Compensated Absences 593,411 206,464 386,947 221,316 Net Pension Obligation(Asset) (16,161) 150,101 133,940 Other Post-employment Benefits 2,345 2,331 4,676 Other Commitments(See Note 6) 105,000 105,000 Total Other Liabilities 1,964,045 152,432 436,401 1,680,076 372,860 $ 18,339,045 152,432 1,161,401 17,330,076 1,117,860 42 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities Balances Balances Due April 30, April 30, Within 2009 Additions Reductions 2010 One Year General Obligation and Alternate Revenue Source Bonds Series of 2004B $ 2,980,000 145,000 2,835,000 155,000 Series of 2005C 1,810,000 80,000 1,730,000 85,000 Series of 2005D 9,300,000 9,300,000 Series of 2007A Refunding 2,980,000 10,000 2,970,000 10,000 Series of 2008 Refunding 2,020,000 2,020,000 Total General Obligation and Alternate Revenue Source Bonds 19,090,000 - 235,000 18,855,000 250,000 Debt Certificates Series of 2002 Capital Appreciation* 932,125 34,787 145,000 821,912 215,000 Series of 2003-IRBB 1,630,000 85,000 1,545,000 90,000 Series of 2003 800,000 800,000 Series of 2004A 1,030,000 155,000 875,000 160,000 Series of 2006A Refunding 5,540,000 10,000 5,530,000 70,000 Total Debt Certificates 9,932,125 34,787 395,000 9,571,912 535,000 Loans Payable IEPA Loan L17-013000 144,076 34,126 109,950 35,358 IEPA Loan L17-115300 976,873 81,943 894,930 84,107 IEPA Loan L17-156300 1,763,417 81,451 1,681,966 83,500 Total Loans Payable 2,884,366 - 197,520 2,686,846 202,965 Other Liabilities Compensated Absences 53,945 18,672 72,617 42,694 Other Commitments(See Note 6.B.) 2,670,505 66,433 213,516 2,523,422 275,868 Total Other Liabilities 2,724,450 85,105 213,516 2,596,039 318,562 $ 34,630,941 119,892 1,041,036 33,709,797 1,306,527 *$34,787 of the additions for this bond represents the accretion of interest. 43 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Governmental Activities: General Obligation and Alternate Revenue Source Bonds Series of 2002 $625,000 payable to BNY Midwest Trust Company at an interest rate ranging from 3.00% to 4.75% and maturing December 2012. Payable from incremental property tax revenues in the Fox Industrial TIF (Special Revenue)Fund. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 70,000 9,933 79,933 2012 70,000 6,783 76,783 2013 75,000 3,563 78,563 $ 215,000 20,279 235,279 Series of 2005 $3,525,000 payable to BNY Midwest Trust Company at an interest rate ranging from 3.50%to 4.35% and maturing December 2024. Payable from incremental property tax revenues in the Countryside TIF(Special Revenue)Fund. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 170,000 137,093 307,093 2012 175,000 131,143 306,143 2013 180,000 124,668 304,668 2014 185,000 117,738 302,738 2015 195,000 110,523 305,523 2016-2020 1,090,000 429,363 1,519,363 2021-2025 1,365,000 181,463 1,546,463 $ 3,360,000 1,231,991 4,591,991 44 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Governmental Activities(Cont.): General Obligation and Alternate Revenue Source Bonds(Cont.) Series of 2005A $3,825,000 payable to BNY Midwest Trust Company at an interest rate ranging from 4.00%to 4.375% and maturing December 2022. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 185,000 136,579 321,579 2012 195,000 129,179 324,179 2013 205,000 121,379 326,379 2014 215,000 113,179 328,179 2015 225,000 104,579 329,579 2016-2020 1,310,000 377,561 1,687,561 2021-2023 955,000 85,094 1,040,094 $ 3,290,000 1,067,550 4,357,550 Series of 2005B $7,250,000 payable to BNY Midwest Trust Company at an interest rate ranging from 4.00%to 4.75%and maturing December 2024. Payable from the Library Fund and secured by property tax revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 75,000 319,125 394,125 2012 175,000 316,125 491,125 2013 290,000 309,125 599,125 2014 335,000 297,525 632,525 2015 400,000 284,125 684,125 2016-2020 2,495,000 1,152,050 3,647,050 2021-2025 3,430,000 504,681 3,934,681 $ 7,200,000 3,182,756 10,382,756 45 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Governmental Activities(Cont): General Obligation and Alternate Revenue Source Bonds(Cont.) Series of 2006 $1,500,000 payable to BNY Midwest Trust Company at an interest rate ranging from 4.75%to 4.80%and maturing December 2024. Payable from the Library Fund and secured by property tax revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 150,000 61,800 211,800 2012 175,000 54,675 229,675 2013 150,000 46,363 196,363 2014 100,000 39,238 139,238 2015 50,000 34,488 84,488 2016-2020 250,000 136,813 386,813 2021-2025 425,000 64,375 489,375 $ 1,300,000 437.752 1,737,752 Debt Certificates Series of 2002A Ref indiniz $1,280,000 payable to BNY Midwest Trust Company at an interest rate ranging from 2.15%to 5.15% and maturing January 2022. During fiscal year 2007, $925,000 of these Certificates were refunded from the proceeds of the Series of 2006A Refunding Debt Certificates. After the partial refunding, the Certificates bore an interest rate of 4.0%. Final payment was made on this Certificate in January 2010. Series of 2004C $650,000 payable to Bernardi Securities at an interest rate ranging from 3.80% to 5.00% and maturing December 2012. Payable from sales and utility tax revenues Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 95,000 12,825 107,825 2012 95,000 8,740 103,740 2013 95,000 4,465 99,465 $ 285,000 26,030 311,030 46 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Governmental Activities(Cont.): Loan Payable Conover Sewer Recapture $1,890 owed to John Conover as reimbursement for sewer extensions. The loan is due in FY 2023. Notes Payable Land Purchase Agreement In December 2007, the City entered into an agreement to purchase three parcels of land for the purpose of expanding the City's area available for recreational parks. The total purchase price is $550,000 to be paid over a period of five years. This is a non-interest bearing agreement. Payments are made from the Citywide Capital(nonmajor)Fund. The remaining installment payments are due as follows: Year Ended Amount April 30 Due 2011 $ 125,000 2012 125,000 $ 250,000 Adjustable Rate Note In July 2008,the City entered into an agreement to purchase land and a building for use by the Public Works Department. The total cost of the purchase was $1,251,900. An initial cash payment was made for $314,400 and the remaining balance of$937,500 was financed by the seller of the property. The interest rate on the note adjusts after five years and in five year increments thereafter. The adjustment on the interest rate is based upon the yield for five year United States Treasury Bonds 45 days prior to the date of adjustment. The initial interest rate of the note was established at 6.26% and will continue at that rate until October 1, 2013. The note expires on October 1, 2028, when the unpaid principal balance becomes due. After five years, there is no penalty to pay off the principal balance. Currently, the City is making monthly payments of$6,858. 47 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Governmental Activities(Cont.): Notes Payable(Cont.) Adiustable Rate Note(Cont.) Installment payments due, using the current interest rate of 6.26% and equal monthly payments, are as follows: Year Ended April 30 Principal Interest Total 2011 $ 26,544 55,751 82,295 2012 28,254 54,041 82,295 2013 30,074 52,221 82,295 2014 32,012 50,283 82,295 2015 34,074 48,221 82,295 2016-2020 206,271 205,204 411,475 2021-2025 281,851 129,624 411,475 2026-2029 263,543 31,346 294,889 $ 902,623 626,691 1,529,314 Business-Type Activities: General Obligation and Alternate Revenue Source Bonds Series of 2004B(Alternate Revenue Source) $3,500,000 payable to BNY Midwest Trust Company for improvements to the Waterworks and Sewerage System of the City. The Series 2004B G.O. Bonds bear interest ranging from 2.50% to 4.00%. The principal matures December 2018. Payable from sewer connection fees. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 155,000 103,300 258,300 2012 160,000 98,650 258,650 2013 170,000 93,850 263,850 2014 280,000 88,750 368,750 2015 375,000 78,950 453,950 2016-2019 1,695,000 171,625 1,866,625 $ 2,835,000 635,125 3,470,125 48 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities(Cont): General Obligation and Alternate Revenue Source Bonds(Cont.) Series of 2005C $2,000,000 payable to BNY Midwest Trust Company at an interest rate ranging from 3.5% to 5.5% and maturing December 2024. Payable from water and sewer revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 85,000 80,700 165,700 2012 90,000 77,725 167,725 2013 90,000 74,575 164,575 2014 95,000 70,975 165,975 2015 100,000 67,175 167,175 2016-2020 565,000 272,275 837,275 2021-2025 705,000 119,350 824,350 $ 1,730,000 762,775 2,492,775 Series of 2005D $11,300,000 payable to BNY Midwest Trust Company at an interest rate of 4.150%and maturing December 2016. This bond was issued to finance the construction of the Rob Roy Creek Interceptor, which the City agreed to fund as part of an intergovernmental agreement with the Yorkville-Bristol Sanitary District dated June of 2004. Principal and interest payments for this bond shall be paid from sewer connections fees, infrastructure participation fees, and, if those sources are not sufficient, property taxes. As of April 30, 2010, no such taxes have been extended by the City. In December 2008, $2,000,000 of these bonds were refunded with the proceeds of the 2008 Series Refunding Bonds. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 385,950 385,950 2012 1,000,000 385,950 1,385,950 2013 1,600,000 344,450 1,944,450 2014 1,700,000 278,050 1,978,050 2015 2,000,000 207,500 2,207,500 2016 3,000,000 124,500 3,124,500 $ 9,300,000 1,726,400 11,026,400 49 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities (Cont): General Obligation and Alternate Revenue Source Bonds(Cont.) Series of 2007A Refunding $3,020,000 payable to The Bank of New York Trust Company at an interest rate ranging from 4.0% to 4.25% and maturing December 2022. The proceeds from this bond issue were used to refund a portion of the Series of 2003 Debt Certificates. Payable from Water Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 10,000 124,266 134,266 2012 10,000 123,866 133,866 2013 10,000 123,454 133,454 2014 15,000 123,041 138,041 2015 15,000 122,423 137,423 2016-2020 740,000 602,618 1,342,618 2021-2023 2,170,000 181,163 2,351,163 $ 2,970,000 1,400,831 4,370,831 Series of 2008 Refunding $2,020,000 payable to The Bank of New York Trust Company at an interest rate of 5.25% and maturing December 2017. The proceeds from this bond issue were used to refund a portion of the Series of 2005D Bonds. Principal and interest payments for this bond shall be paid from sewer connections fees, infrastructure participation fees, and, if those sources are not sufficient, property taxes. As of April 30, 2010,no such taxes have been extended by the City. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 110,090 110,090 2012 110,090 110,090 2013 110,090 110,090 2014 110,090 110,090 2015 110,090 110,090 2016-2018 2,020,000 276,588 2,296,588 $ 2,020,000 827,038 2,847,038 50 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities(Cont): Debt Certificates Series 2002 Capital Appreciation Debt Certificates During fiscal year 2003, the City issued $2,899,365 in capital appreciation debt certificates. During fiscal year 2007, a portion of these Certificates were refunded with the proceeds from the Series of 2006A Refunding Debt Certificates. The Series 2002 Certificates outstanding bear interest ranging from 2.5% to 4.5%. Interest is not paid but rather accretes to principal each May 1. After the partial refunding, principal matures on May 1, 2004 - May 1, 2012 in accreted values totaling $1,070,000. Payable from Water Fund revenues. The debt payment schedule to maturity for the Capital Appreciation Debt Certificates is as follows: Fiscal Series 2002 Capital Year Appreciation Debt Certificates Ended Principal April 30 Accretion Repayment 2011 $ 27,200 215,000 2012 15,888 285,000 2013 365,000 $ 43,088 865,000 Accreted Value at April 30,2010 $ 821,912 Series 2003 Illinois Rural Bond Bank $2,035,000 payable to U.S. Bank National Association at an interest rate ranging from 1.60%to 5.20%and maturing February 2023. Payable from Sewer Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 90,000 73,653 163,653 2012 95,000 70,143 165,143 2013 100,000 66,248 166,248 2014 100,000 62,048 162,048 2015 105,000 57,648 162,648 2016-2020 610,000 208,818 818,818 2021-2023 445,000 46,620 491,620 $ 1,545,000 585,178 2,130,178 51 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities (Cont): Debt Certificates(Cont.) Series 2003 Debt Certificates $4,800,000 payable to BNY Midwest Trust Company at an interest rate ranging from 3.80%to 5.00 %and maturing December 15, 2022. The Series 2003 Debt Certificates were issued to finance improvements to the City's water system. During fiscal year 2007, $4,000,000 of this issue was refunded by the proceeds from the Series of 2006A Refunding Debt Certificates and the Series of 2007A General Obligation Refunding Bonds. After the partial refunding, the Certificates bear an interest rate ranging from 3.80% to 4.35%and mature in December 2018. Payable from Water Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 33,150 33,150 2012 33,150 33,150 2013 33,150 33,150 2014 100,000 33,150 133,150 2015 100,000 19,350 119,350 2016-2019 600,000 77,250 677,250 $ 800,000 229,200 1,029,200 Series 2004A Debt Certificates $1,600,000 payable to BNY Midwest Trust Company at an interest rate ranging from 1.40% to 3.60% and maturing December 2014. The Series 2004A Debt Certificates were issued to provide funds to extend sanitary sewer services. Payable from Sewer Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 160,000 28,573 188,573 2012 170,000 24,093 194,093 2013 175,000 18,738 193,738 2014 180,000 13,050 193,050 2015 190,000 6,840 196,840 $ 875,000 91,294 966,294 52 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities (Cont): Debt Certificates(Cont.) Series 2006A Refunding Debt Certificates $5,555,000 payable to The Bank of New York Trust Company for the partial refunding of the Series of 2002 Capital Appreciation Debt Certificates, Series of 2002A Debt Certificates, and Series of 2003 Debt Certificates. The Series of 2006A Certificates bear interest at a rate ranging from 4.0%to 4.20%and mature in December 2022. Payable from Water Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 70,000 225,400 295,400 2012 70,000 222,606 292,606 2013 355,000 219,806 574,806 2014 405,000 205,606 610,606 2015 420,000 189,406 609,406 2016-2020 2,715,000 680,431 3,395,431 2021-2023 1,495,000 99,431 1,594,431 $ 5,530,000 1,842,686 7,372,686 Loans Payable IEPA Loan L17-013000 $549,081 payable to the Illinois Environmental Protection Agency for sewer construction assistance at 3.58%interest, maturing in January of 2013. Payable from Sewer Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 35,358 3,622 38,980 2012 36,635 2,344 38,979 2013 37,957 1,022 38,979 $ 109,950 6,988 116,938 53 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 5. Long-Term Debt(Cont.) Business-Type Activities(Cont): Loans Payable(Cont.) IEPA Loan L17-115300 $1,656,809 payable to the Illinois Environmental Protection Agency for sewer construction assistance at 2.625%interest,maturing in September of 2019. Payable from Sewer Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 84,107 22,944 107,051 2012 86,329 20,721 107,050 2013 88,610 18,440 107,050 2014 90,952 16,099 107,051 2015 93,355 13,696 107,051 2016-2020 451,577 30,150 481,727 $ 894,930 122,050 1,016,980 IEPA Loan L17-156300 $1,886,000 payable to the Illinois Environmental Protection Agency for water construction assistance at 2.50%interest,maturing in August of 2026. Payable from Water Fund revenues. Debt service to maturity is as follows: Year Ended April 30 Principal Interest Total 2011 $ 83,500 41,531 125,031 2012 85,600 39,430 125,030 2013 87,754 37,275 125,029 2014 89,961 35,069 125,030 2015 92,224 32,806 125,030 2016-2020 497,111 128,040 625,151 2021-2025 562,864 62,287 625,151 2026-2027 182,953 4,593 187,546 $ 1,681,966 381,031 2,062,997 54 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 6. Commitments and Contingencies A. Litigation The City is a defendant in various lawsuits arising in the normal course of business. Litigation that has been determined to result in probable loss to the City has been accrued in the accompanying financial statements in the amount of$60,000. In the aggregate,the remaining claims seek monetary damages in significant amounts. The outcome of these lawsuits is not presently determinable and has not been accrued in the accompanying financial statements. B. Agreements with Developers Under an agreement entered into in the fiscal year ending April 2003, the City and developer of the Windett Ridge subdivision agreed upon an advance of up to $170,000 for sanitary sewer system improvements. The City is required to repay the advance to the developer within a ten-year period of receipt of the loan. Under an amendment to the agreement signed in fiscal year ending April 2005, the City and the developer agreed to reduce the balance by the amount of outstanding lot fees due the City. Per the amendment, the new loan amount is $114,600, which is due back to the developer by October 21, 2013. This loan is recorded in the Sewer Operation and Improvement Fund and is to be paid with general sewer connection fees. In December of 2002, the City entered into an agreement with the developer of the Raintree Village subdivision to reimburse the costs of sanitary sewer over-sizing within the development. The amount of eligible expenses to be reimbursed by the City totals $1,154,718, of which $853,649 has been paid as of April 30, 2010. The remaining balance, $301,069, is subject to an estimated interest rate of 4.5%. Annual sewer charges assessed on the residents of the subdivision are earmarked to repay this obligation. The related sanitary sewer infrastructure was accepted by the City as an asset in December of 2007. This amount is recorded in the Sewer Operation and Improvement Fund. Under a planned unit development agreement entered into in June of 2003, the City agreed to reimburse the developer of the Grand Reserve subdivision for regional water improvements required to support the subdivision and the surrounding area. In May of 2009,the two parties agreed upon the repayment of $827,596 of eligible costs due in thirty-six monthly installments of$22,989 beginning December 2009. As of April 30,2010,the City has repaid $114,943, leaving a balance of$712,652. Water connection fees generated within the specific water pressure zone have been earmarked to repay the developer. As of year-end, the City had not accepted the water infrastructure assets from the developer. This liability is recorded in the Water Operation and Improvement Fund. In August of 2003, the City entered into a reimbursement agreement with the developer of the Fox Hill subdivision. The agreement allows for the reimbursement of eligible costs associated with the construction and over-sizing of water and sewer infrastructure lines within the area. Eligible costs are to be paid to the developer within 20 years of the agreement. This agreement was amended in April 2006 to include additional costs. Total eligible costs as of April 30, 2010 are $807,847, which accrues compounded interest of 5%annually. Interest for a portion of eligible costs is computed back to January 1, 1995. Total interest to date is $587,254. The amount recorded as a liability, including interest, as of April 30, 2010 is $1,395,102. 52%of this amount is recorded in the Water Operation and Improvement Fund; the remaining 48% of this amount is recorded in the Sewer Operation and Improvement Fund. 55 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 6. Commitments and Contingencies(Cont.) B. Agreements with Developer(Cont.) In April of 2005, the City entered into a loan agreement with Centex Homes, Inc., a developer. This loan agreement was for the wetland design in the development that Centex Homes, Inc. was planning within the City. Under the agreement, the City was to hire and pay for the cost of the wetland designer for the project. The City received the funds in advance from Centex Homes, Inc. in April 2006. The amount was due back to the developer on January 31,2010. The loan and accrued interest were forgiven in exchange for other concessions by the City in an agreement dated July 13, 2010. The liability settlement for$105,000 has been reported at April 30,2010. Under a Development/Economic Initiative Agreement entered into in March of 2001, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Route 34. Eligible costs of $2,074,833 and accrued interest at 5% are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of eighteen years. Through April 30,2010, the City has reimbursed$1,259,080, including$169,228 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development and Annexation Agreement entered into in July of 2001, amended in October of 2001, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Kennedy Road. Eligible costs of$8,639,334 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of ten years. Through April 30, 2010, the City has reimbursed $1,105,997, including$183,887 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development/Economic Initiative Agreement entered into in June of 2002,the City agreed to reimburse eligible costs associated with a development located at Route 34 and Cannonball Trail. Eligible costs of $100,000 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of fifteen years. Through April 30, 2010, the City has reimbursed $73,217, including$9,360 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development/Economic Initiative Agreement entered into in February of 2005, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Wheaton Avenue. Eligible costs of$1,107,923 and accrued interest at 5% are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of ten years. Through April 30,2010, the City has reimbursed $606,901, including $141,023 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development/Economic Initiative Agreement entered into in January of 2007, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Corneils Road. Eligible costs of$287,392 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of twenty years. Through April 30, 2010, the City has reimbursed $23,130. All payments have been recorded as an expenditure of the General Fund. 56 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 6. Commitments and Contingencies(Cont.) B. Agreements with Developer(Cont.) In June of 2007, the City entered into a Development Agreement to create a business district in the area around Route 34 and Cannonball Trail. Under the Agreement, 50%of the sales tax and 100%of the business district tax generated in the district are remitted by the City to an escrow agent to pay the debt service on the 2007 Series Revenue Bonds. The Bonds are secured solely by the pledged revenues and are not obligations of the city and are therefore not recorded on the city's books. All payments have been recorded as an expenditure of the General Fund. Expenditures in the current year were$267,394 for sales taxes and$248,737 in business district taxes. 7. Transfers The following transfers were made during the fiscal year between funds within the primary government: Transfers Transfers In Out General Nonmajor Governmental $ 60,449 1,644,594 Sewer Operation and Improvement 58,640 Water Operation and Improvement 75,569 Nonmajor Enterprise 150,000 Total General 344,658 1,644,594 Nonmajor Governmental General 1,644,594 210,449 Nonmajor Governmental 57,200 57,200 Total Nonmajor Governmental 1,701,794 267,649 Sewer Operation and Improvement General 58,640 Water Operation and Improvement 965,806 81,750 Total Sewer Operation and Improvement 965,806 140,390 Water Operation and Improvement General 75,569 Sewer Operation and Improvement 81,750 965,806 Total Water Operation and Improvement 81,750 1,041,375 Total $ 3,094,008 3,094,008 Purpose of significant transfers is as follows: • Net transfers of$969,500 from General Fund to Parks & Recreation Fund (nonmajor) to supplement the operations of the City of Yorkville Park and Recreation activities. • $425,094 transferred from General Fund to Debt Service Fund(nonmajor)to cover bond principal and interest payments for governmental activities long-term debt. • $965,806 of capital assets were transferred from the Water Fund to the Sewer Fund. 57 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 8. Interfund Receivables and Payables Interfund receivables and payables as of April 30,2010 are summarized below: Due From Due to Other Funds Other Funds General Sewer Operation and Improvement $ 1,712,637 Nonmajor Governmental 103,048 Total General - 1,815,685 Library Nonmajor Governmental 454,264 Nonmajor Governmental General 103,048 Library 454,264 Sewer Operation and Improvement 769,943 Total Nonmajor Governmental 103,048 1,224,207 Sewer Operation and Improvement General 1,712,637 Nonmajor Governmental 769,943 Nonmajor Enterprise 131,489 Water Operation and Improvement 11,453 Total Sewer Operation and Improvement 2.625,522 - Water Operation and Improvement General Sewer Operationa nd Improvement 11,453 Total Water Operation and Improvement - 11,453 Nonmajor Enterprise Sewer Operation and Improvement 131,489 $ 3,182,834 $ 3,182,834 Purpose of significant interfund receivables and payables are as follows: • $598,105 due from the Land Cash Fund (nonmajor) to the Library Fund and Sewer Operation and Improvement Fund representing cash borrowings which occurred during the year. • $1,712,637 due from the General Fund to the Sewer Operation and Improvement Fund representing cash borrowings which occurred during the year. • $607,724 due from the Municipal Building Fund(nonmajor)to the Sewer Operation and Improvement Fund representing cash borrowings which occurred during the year. • $131,489 due from Recreation Center Fund(nonmajor)to the Sewer Operation and Improvement Fund representing cash borrowings which occurred during the year. 58 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 9. Defined Pension Benefit Plans A. Illinois Municipal Retirement Fund Plan Description The City's defined benefit pension plan, Illinois Municipal Retirement (IMRF) provides retirement, disability, annual cost-of-living adjustments and death benefits to plan members and beneficiaries. IMRF is an agent multiple-employer pension plan that acts as a common investment and administrative agent for local governments and school districts in Illinois. The Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by the Illinois General Assembly. IMRF issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to the Illinois Municipal Retirement Fund,2211 York Road, Suite 500, Oak Brook, Illinois 60523,or on-line at www.imrf.org. Funding Policy Employees participating in IMRF are required to contribute 4.50% of their annual covered salary. State statutes require employers to contribute the amount necessary, in addition to member contributions, to finance the retirement coverage of its own employees. The employer rate for calendar year 2009 was 8.30% of payroll. The City also contributes for disability benefits, death benefits and supplemental retirement benefits, all of which are pooled at the IMRF level. The employer contribution requirements are established and may be amended by the IMRF Board of Trustees, except for the supplemental retirement benefit rate which is set by State statute. Annual Pension Cost For December 31, 2009, the City's annual pension cost of$302,036 was equal to the City's required and actual contributions. The required contribution was determined as part of the December 31,2007 actuarial valuation using the entry age actuarial cost method. The actuarial assumptions included(a) 7.50% investment rate of return (net of administrative expenses); (b) projected salary increases of 4.00% a year attributable to inflation; (c) additional projected salary increases ranging from 0.4%to 10.0%per year depending on age and service, attributable to seniority/merit; and (d) post-retirement benefit increases of 3% annually. The actuarial value of IMRF assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a five-year period with a 15% corridor between the actuarial and market value of assets. The City's unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at December 31,2007 valuation was 23 years. Funded Status and Funding Progress As of December 31, 2009, the most recent actuarial valuation date, the Regular plan was 86.30% funded. The actuarial accrued liability for benefits was $5,008,192 and the actuarial value of assets was $4,322,149, resulting in an underfunded actuarial accrued liability (UAAL) of$686,043. The covered payroll (annual payroll of active employees covered by the plan) was $3,638,986 and the ratio of UAAL to the covered payroll was 19.00%. In conjunction with the December 2009 actuarial valuation the market value of investments was determined using techniques that spread the effect of short-term volatility in the market value of investments over a five-year period with a 20% corridor between the actuarial and market value of assets. In 2010,the unfunded actuarial accrued liability is being amortized on a level percentage of projected payroll on an open 30 year basis. 59 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 9. Defined Pension Benefit Plans(Cont.) A. Illinois Municipal Retirement Fund(Cont.) Funded Status and Funding Progress (Cont.) The schedule of funding progress, presented as Required Supplementary Information following the Notes to the Financial Statements, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability of benefits. B. Police Pension Plan Description: Police sworn personnel are covered by the Police Pension Fund, which is a defined benefit single- employer pension plan. Although this is a single-employer pension plan, the defined benefits and employee and employer contributions levels are governed by Illinois Compiled Statutes (40 ILCS 5/3)and may be amended only by the Illinois legislature. The City accounts for the plan as a pension trust fund. At April 30,2010,the Police Pension Fund membership consisted of- Retirees and Beneficiaries Currently Receiving Benefits and Terminated Employees Entitled to Benefits but Not Yet Receiving Them 2 Current Employees Vested 13 Nonvested 17 Total 32 The following is a summary of the Police Pension Fund as provided for in Illinois Compiled Statutes. The Police Pension Fund provides retirement benefits as well as death and disability benefits. Employees attaining the age of 50 or more with 20 or more years of creditable service are entitled to receive an annual retirement benefit of one-half of the salary attached to the rank held on the last day of service, or for one year prior to the last day, whichever is greater. The pension shall be increased by 2.5%of such salary for each additional year of service over 20 years up to 30 years to a maximum of 75%of such salary. Employees with at least 8 years but less than 20 years of credited service may retire at or after age 60 and receive a reduced benefit. The monthly pension of a police officer who retired with 20 or more years of service after January 1, 1977, shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3% of the original pension and 3% simple interest annually thereafter. 60 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 9. Defined Pension Benefit Plans(Cont.) B. Police Pension(Cont.) Summary of Significant Accounting Policies and Plan Asset Matters Basis of Accounting — The financial statements are prepared using the accrual basis of accounting. Employee contributions are recognized as additions in the period in which employee services are performed. Method Used to Value Investments—Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value. Investment income is recognized when earned. Gains and losses on sales and exchanges of fixed-income securities are recognized on the transaction date. Contributions Covered employees are required to contribute 9.91% of their base salary to the Police Pension Fund. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The City is required to contribute the remaining amounts necessary to finance the plan as actuarially determined by an enrolled actuary at the Illinois Department of Insurance. Future administrative costs are expected to be financed through investment earnings. Funded Status and Funding Progress As of May 1, 2009, the most recent actuarial valuation date, the plan was 33.4% funded. The actuarial accrued liability for benefits was $8,272,076 and the actuarial value of assets was $2,759,119, resulting in an underfunded actuarial accrued liability (UAAL) of $5,512,957. The covered payroll (annual payroll of active employees covered by the plan) was $1,926,125 and the ratio of UAAL to the covered payroll was 286.2%. The schedule of funding progress, presented as Required Supplementary Information following the Notes to the Financial Statements, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability of benefits. 61 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 9. Defined Pension Benefit Plans(Cont.) C. Annual Pension Costs Employer contributions have been determined as follows: Illinois Municipal Police Retirement Pension Actuarial Valuation Date December 31, May 1, 2009 2009 Actuarial Cost Method Entry Age Entry Age Normal Normal Asset Valuation Method 5 Year Market Smoothed Market Amortization Method Level Percentage Level Percentage of Payroll of Payroll Amortization Period 23 Years 40 Years Closed Closed Significant Actuarial Assumptions: a) Rate of Return on Present and Future 7.50% 7.50% Assets Compounded Compounded Annually Annually b) Projected Salary Increase-Attributable 4.00% 5.50% to Inflation Compounded Compounded Annually Annually c) Additional Projected Salary Increases- .40%- 10.0% Not Available Seniority/Merit 62 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 9. Defined Pension Benefit Plans(Cont.) C. Annual Pension Costs(Cont.) The net pension obligation is the cumulative difference between the APC and the contributions actually made. Employer annual pension costs (APC), actual contributions and the net pension obligation(NPO)are as follows: Illinois Illinois Calendar Municipal Fiscal Police Year Retirement Year Pension Annual Pension Cost(APC) 2007 $ 248,944 2007 231,991 2008 287,422 2008 339,071 2009 302,036 2009 383,502 Actual Contribution 2007 248,944 2007 248,988 2008 287,422 2008 275,144 2009 302,036 2009 297,328 Percentage of APC 2007 100% 2007 107.3% Contributed 2008 100% 2008 81.1% 2009 I00% 2009 77.5% Net Pension Asset(Obligation) 2007 2007 (16,161) 2008 2008 47,766 2009 2009 133,940 The net pension asset(obligation)has been calculated as follows: Police Pension Annual Required Contributions $ 381,800 Interest on Net Pension Obligation 3,582 Adjustment to Annual Required Contribution (1,880) Annual Pension Cost 383,502 Contributions Made-Year Ended April 30,2009 297,328 Change in Net Pension Obligation 86,174 Net Pension Obligation, Beginning of Year 47,766 Net Pension Obligation, End of Year $ 133,940 63 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 10. Other Post-Employment Benefits Plan Description In addition to the pension benefits described in Note 9, the City provides limited health care insurance coverage for its eligible retired employees. The benefits, benefit levels, employee contributions and employer contributions are governed by the City and can be amended by the City under its personnel manual and union contracts. To be eligible, employees must be enrolled in the City's healthcare plan at time of retirement, and receive a pension from either the IMRF or the Police Pension Fund. The City provides an explicit premium subsidy to certain retirees who meet eligibility conditions, and healthcare access to other retired members provided the member pays 100%of the blended premium. All healthcare benefits are provided through the City's health insurance plan. The benefit levels are similar to those afforded to active employees. Benefits include general in-patient and out-patient medical services, vision care, dental care and prescriptions. Upon a retired participant reaching the age of 65, Medicare becomes the primary insurer and the City's plan becomes secondary. Membership At April 30,2010, membership consisted of: Retirees and Beneficiaries Currently Receiving Benefits 6 Active Vested Employees 23 Active Nonvested Employees 50 Total 79 Funding Policy The City negotiates the contribution percentages between the City and employees through union contracts and personnel policy. Retired employees contribute 100%of the actuarially determined premium to the plan. For the fiscal year ended April 30,2010,the City contributed$1,814. Annual OPEB Costs and Net OPEB Obligation The City had an actuarial valuation performed for the plan as of April 30, 2009 to determine the funded status of the plan as of that date, as well as the employer's annual required contribution(ARC) for the fiscal year ended April 30, 2010. The City's annual OPEB cost (expense) of$4,145 was equal to ARC for the fiscal year. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2009 and 2010 was as follows: Percentage Annual of Annual Net Fiscal OPEB Employer OPEB Cost OPEB Year End Cost Contributions Contributions Obligation April 30,2010 $ 4,145 1,814 43.76% 4,676 April 30,2009 4,159 1,814 43.62% 2,345 64 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 10. Other Post-Employment Benefits(Cont.) Annual OPEB Costs and Net OPEB Obligation(Cont.) In future years, three-year trend information will be presented. Fiscal year 2009 was the year of implementation of GASB Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, and the City elected to implement prospectively; therefore, prior year comparative data is not available for 2008. The Net OPEB Obligation at April 30,2010 was calculated as follows: Annual Required Contribution $ 4,145 Interest on Net OPEB Obligation Adjustment to Annual Required Contribution Total OPEB Cost 4,145 Contributions Made 1,814 Increase in Net OPEB Obligation 2,331 Net OPEB Obligation,Beginning of Year 2,345 Net OPEB Obligation,End of Year $ 4,676 The funded status of the plan as of April 30,2009 was as follows: Actuarial Accrued Liability(AAL) $ 46,747 Actuarial Value of Plan Assets Unfunded Actuarial Accrued Liability(UAAL) 46,747 Funded Ratio(Actuarial Value of Plan Assets/AAL) 0.00% Covered Payroll(Active Plan Members) 6,299,956 UAAL as a Percentage of Covered Payroll 0.74% Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the April 30, 2009 actuarial valuation, the entry age normal cost method was applied. The actuarial assumptions included an investment rate of return of 5%, initial healthcare inflation rate of 8%, projected salary increases of 5%, and a level-percentage-of-payroll over a 30-year open amortization period. 65 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2010 11. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. These risks are covered by commercial insurance purchased from independent third parties. The City also purchased its employee health and accident insurance from commercial carriers. Settled claims from these risks have not exceeded commercial insurance coverage for the past three years. There were no significant reductions in insurance coverage during the fiscal year ended April 30,2010. 12. Prior Period Adjustment Fund balance has been restated as follows: Land Cash General Fund Fund (Nonmajor) Fund Balance,as Previously Reported $ 1,395,540 (295,847) Adjustment to Recognize Tax Rebates Payable (177,283) Adjustment to Reverse Recognition of Grant Revenue (269,670) Fund Balance,May 1,2009,as Restated $ 1,218,257 (565,517) The restatement in the General Fund was made to properly align the timing of recognition of tax rebates. The Land Cash Fund restatement reflects the availability of certain grant awards. Beginning net assets of governmental activities are restated as follows: Net Assets,as Previously Reported $ 52,598,958 Adjustments to General Fund (177,283) Net Assets,as Restated $ 52,421,675 66 REQUIRED SUPPLEMENTARY INFORMATION UNITED CITY OF YORKVILLE,ILLINOIS Required Supplementary Information Illinois Municipal Retirement Fund April 30,2010 Schedule of Funding Progress Actuarial Unfunded UAAL as a Actuarial Accrued (Overfunded) Percentage Actuarial Value of Liabilities(AAL) AAL Funded Covered of Covered Valuation Assets Entry Age (UAAL) Ratio Payroll Payroll Date (a) (b) (b-a) (a/b) (c) (b-a)/c 12/31/2009 $ 4,322,149 5,008,192 686,043 86.30 % 3,638,986 18.85 % 12/31/2008 4,165,811 4,949,634 783,823 84.16 3,694,367 21.22 12/31/2007 4,137,504 4,104,243 (33,261) 100.81 3,271,273 (1.02) 12/31/2006 3,574,710 3,290,143 (284,567) 108.65 2,565,402 (11.09) 12/31/2005 3,213,956 2,925,186 (288,770) 109.87 2,151,352 (13.42) 12/31/2004 2,759,166 2,517,686 (241,480) 109.59 1,734,213 (13.92) On a market value basis,the actuarial value of assets as of December 31,2009 is$4,171,732. On a market basis,the funded ratio would be 83.30%. Schedule of Employer Contributions Actuarial Annual Valuation Employer Required Percent Date Contributions Contributions Contributed 12/31/2009 $ 302,036 302,036 100.0 % 12/31/2008 287,422 287,422 100.0 12/31/2007 248,944 248,944 100.0 12/31/2006 202,667 202,667 100.0 12/31/2005 175,120 175,120 100.0 12/31/2004 174,635 174,635 100.0 67 UNITED CITY OF YORKVILLE, ILLINOIS Required Supplementary Information Police Pension Fund April 30,2010 Schedule of Funding Progress Actuarial Unfunded UAAL as a Actuarial Accrued (Overfunded) Percentage Actuarial Value of Liabilities(AAL) AAL Funded Covered of Covered Valuation Assets Entry Age (UAAL) Ratio Payroll Payroll Date (a) (b) (b-a) (a/b) (c) (b-a)/c 4/30/2009 $ 2,759,119 8,272,076 5,512,957 33.35 % 1,926,125 286.2 % 4/30/2008 2,631,594 7,382,023 4,750,429 35.65 1,789,042 265.5 4/30/2007 2,156,872 5,728,722 3,571,850 37.65 1,573,832 227.0 4/30/2006 1,583,047 5,031,506 3,448,459 31.46 1,296,753 265.9 4/30/2005 N/A N/A N/A N/A N/A N/A 4/30/2004 N/A N/A N/A N/A N/A N/A NA- No acturial valuations were performed for fiscal years 2004 and 2005. Schedule of Employer Contributions Actuarial Annual Valuation Employer Required Percent Date Contributions Contributions Contributed 4/30/2009 S 297,328 383,502 77.5 % 4/30/2008 275,144 339,071 81.1 4/30/2007 248,988 231,991 107.3 4/30/2006 231,124 231,960 99.6 4/30/2005 N/A N/A N/A 4/30/2004 N/A N/A N/A 68 COMBINING AND INDIVIDUAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES (FT N E R '�1, !,t,N 1) UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues- Budget and Actual General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Taxes Property Taxes $ 2,450,000 2,407,483 (42,517) Township Road and Bridge Taxes 160,000 151,196 (8,804) Sales Tax 2,600,000 2,446,099 (153,901) Municipal Utility Tax 961,000 833,669 (127,331) Cable TV Franchise Taxes 190,000 188,282 (1,718) Telephone Franchise Taxes 600,000 518,446 (81,554) Hotel Tax 20,022 17,262 (2,760) Amusement Tax 333,249 112,964 (220,285) Auto Rental Tax 6,973 6,973 Business District Tax 263,363 263,363 Total Taxes 7,314,271 6,945,737 (368,534) Intergovernmental Income Tax 1,595,554 1,277,889 (317,665) Personal Property Replacement Taxes 20,000 13,409 (6,591) State Use Tax 237,063 201,681 (35,382) Grants 8,209 8,209 Total Intergovernmental 1,852,617 1,501,188 (351,429) Charges for Services Garbage Surcharge 1,050,000 1,132,478 82,478 Collection Fees-Sanitary District 66,000 119,121 53,121 Mowing Income 280 280 GIS Services 1,025 1,025 Total Charges for Services 1,1 16.000 1,252,904 136,904 Licenses,Permits and Fees Development Fees 300,000 21,435 (278,565) Liquor Licenses 30,000 43,545 13,545 Other Licenses 4,500 3,786 (714) Building Permits 354,300 190,579 (163,721) Filing Fees 3,000 250 (2,750) Ordinance Fees 37,500 44,565 7,065 Zoning Variance Fees 255 255 Total Licenses,Permits and Fees 729,300 304,415 (424,885) (Cont.) 69 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Fines and Forfeits Fines 120,000 129,075 9,075 Police Tows 25,500 25,500 Total Fines and Forfeits 120,000 154,575 34,575 Investment Income 30,000 62,043 32,043 Other Revenues Reimbursements Police Training 62,086 62,086 Police Protection 3,300 36,780 33,480 Traffic Signal 18,500 14,925 (3,575) Cable Consortium Fee 36,184 36,184 Other Governments 17,352 17,352 Donations 2,460 2,460 Miscellaneous Income 233,857 272,121 38,264 Total Other Revenues 255,657 441,908 186,251 Total Revenues S 11,417,845 10,662,770 (755,075) 70 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) General Government Administration Salaries-Mayor $ 11,310 8,945 (2,365) Salaries-City Clerk 8,980 7,993 (987) Salaries-City Treasurer 6,500 5,300 (1,200) Salaries-Alderman 50,320 43,685 (6,635) Salaries-Liquor Commissioner 1,000 917 (83) Salaries-Administrative 278,663 270,592 (8,071) Salaries-Overtime 863 863 Legal Services 20,000 38,747 18,747 Legislative Attorney 10,000 (10,000) Litigation Council 150,000 110,259 (39,741) Corporate Council 100,000 93,529 (6,471) Codification 4,000 8,788 4,788 Building Inspections 265,765 117,622 (148,143) Contractual Services 20,000 22,335 2,335 Cable Consortium Fee 40,000 54,240 14,240 Office Cleaning 28,000 23,490 (4,510) Maintenance-Office Equipment 100 (100) Facade Program 10,000 (10,000) Telephone 11,000 22,210 11,210 Cellular Telephone 780 1,808 1,028 Telephone Systems Maintenance 3,000 2,945 (55) Dues 9,250 12,493 3,243 Illinois Municipal League Dues 960 (960) Subscriptions 100 104 4 Training and Conferences 1,200 1,769 569 Travel Expenses 5,800 4,043 (1,757) Public Relations 150 176 26 Kendall County Paratransit 23,549 5,887 (17,662) Senior Service Funding 5,000 5,000 Contingencies 44,153 16,153 (28,000) Office Supplies 8,000 5,741 (2,259) Operating Supplies 7,000 5,450 (1,550) Postage and Shipping 14,000 7,378 (6,622) Printing and Copying 6,750 8,845 2,095 Publishing and Advertising 2,000 1,354 (646) IMRF Participants 29,529 26,377 (3,152) (Cont.) 71 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) General Government(Cont.) Administration(Cont.) Social Security and Medicare 28,823 21,623 (7,200) Computer Equipment and Software 1,600 355 (1,245) Office Equipment 1,000 135 (865) Gas 31,000 25,248 (5,752) Miscellaneous 36 36 Appreciation Dinner 1,000 45 (955) Volunteer Appreciation Day 1,000 (1,000) Car Allowance 3,092 3,092 Total Administration 1,236,282 985,572 (250,710) Finance Salaries-Finance 287,196 254,446 (32,750) Salaries-Overtime 1,500 161 (1,339) Benefits-Unemployment Comp.Tax 21,000 38,466 17,466 Benefits-Health Insurance 905,819 1,118,821 213,002 Benefits-Group Life Insurance 28,240 28,262 22 Benefits-Dental/Vision Asst 97,000 90,005 (6,995) Audit Fees and Expenses 50,900 54,040 3,140 Employee Assistance 5,000 2,487 (2,513) Insurance-Liability and Property 300,000 276,386 (23,614) Contractual Services 24,500 25,291 791 Maintenance-Office Equipment 1,800 (1,800) Maintenance-Computers 1,500 (1,500) Maintenance-Photocopiers 27,000 18,964 (8,036) Accounting System Service Fee 15,000 11,946 (3,054) Cellular Telephone 1,010 993 (17) Dues 1,380 635 (745) Subscriptions/Books 500 43 (457) Office Supplies 3,000 815 (2,185) Operating Supplies 4,500 2,712 (1,788) Postage&Shipping 2,500 1,284 (1,216) Printing&Copying 2,500 (2,500) Marketing-Hotel Tax 20,000 15,739 (4,261) IMRF Participants 23,962 21,826 (2,136) Social Security&Medicare 24,085 20,404 (3,681) Computer Equipment&Software 15,000 2,632 (12,368) Office Equipment 1,000 (1,000) (Cont.) 72 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) General Government(Cont.) Finance(Cont.) City Tax Rebate 1,050 808 (242) Sales Tax Rebates 620,000 773,140 153,140 Business District Rebate 248,737 248,737 Amusement Tax Rebate 183,287 62,130 (121,157) Total Finance 2,670,229 3,071,173 400,944 Community Relations Salaries-Employees 65,000 65,250 250 Part Time Salaries 9,880 2,426 (7,454) Contractual Services 4,500 5,325 825 Cellular Telephone 540 453 (87) Subscriptions/Books 400 275 (125) Public Relations 4,000 1,565 (2,435) Office Supplies 750 346 (404) Postage&Shipping 5,000 1,933 (3,067) Printing&Copying 8,000 135 (7,865) Publishing&Advertising 10,000 5,923 (4,077) IMRF Participants 5,395 5,603 208 Social Security&Medicare 5,728 4,087 (1,641) Community Events 6,000 1,939 (4,061) Total Community Relations 125,193 95,260 (29,933) Engineering Salaries-Employees 326,267 327,133 866 Salaries-Overtime 1,000 (1,000) Contractual Services 30,000 35,689 5,689 Fees 1,000 1,000 Maintenance-Vehicles 1,500 1,521 21 Maintenance-Office Equip 1,000 (1,000) Maintenance-Computers 500 (500) Wearing Apparel 500 (500) Cellular Telephone 3,542 2,288 (1,254) Dues 400 62 (338) Training and Conferences (115) (115) Travel Expense 7 7 Tuition Reimbursement 825 823 (2) (Cont.) 73 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) General Government(Cont.) Engineering(Cont.) Books and Publications 100 36 (64) Engineering Supplies 2,000 1,146 (854) Office Supplies 2,000 280 (1,720) Postage and Shipping 452 452 Printing and Copying 1,000 1,217 217 IMRF Participants 27,163 28,301 1,138 Social Security and Medicare 25,036 24,224 (812) Computer Equipment and Software 6,900 1,399 (5,501) Office Equipment 1,000 (1,000) Total Engineering 431,733 425,463 (6,270) Total General Government 4,463,437 4,577,468 114,031 Public Safety Police Department Salaries-Employees 1,263,768 1,326,119 62,351 Salaries-Lieutenant/Sergeant 749,327 774,290 24,963 Salaries-Crossing Guard 25,000 23,327 (1,673) Salaries-Police Clerks 212,386 200,568 (11,818) Salaries-Part Time 39,000 40,775 1,775 Salaries-Overtime 60,000 75,769 15,769 Cadet Program 30,000 10,969 (19,031) Salaries-Grant Reimbursement 944 944 Legal Services 40,000 16,367 (23,633) Maintenance-Equipment 14,000 6,032 (7,968) Maintenance-Vehicles 37,000 34,338 (2,662) Maintenance-Computers 10,000 993 (9,007) Maintenance-K-9 1,000 1,086 86 Weather Warning Siren Maintenance 6,000 2,082 (3,918) Wearing Apparel 18,000 9,118 (8,882) Cops Grant -Vests 4,200 4,319 119 Psychological Testing 1,000 560 (440) Health Services 1,000 185 (815) Laboratory Fees 500 615 115 Kendall County Probation 3,000 2,784 (216) Telephone 21,500 21,860 360 Cellular Telephone 17,920 18,629 709 (Cont.) 74 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Public Safety(Cont.) Police Department(Cont.) MTD-Alerts Fee 6,000 6,660 660 New World Live Scan 10,000 15,087 5,087 Admin Adjudication Contractual 12,000 17,925 5,925 Dues 2,000 1,490 (510) Subscriptions 350 206 (144) Training and Conference 18,025 7,239 (10,786) Travel Expenses 7,575 5,832 (1,743) Community Relations 3,250 280 (2,970) Police Commission 10,000 11,999 1,999 Gun Range Fees 500 500 Special Response Team Fee 3,500 3,500 Neighborhood Watch 1,500 46 (1,454) Citizens Police Academy 1,500 339 (1,161) Compliance Checks 500 174 (326) Dare Program 3,000 3,227 227 Supplies-Grant Reimbursement 246 246 Office Supplies 5,000 3,073 (1,927) Evidence Tech Supplies 1,500 469 (1,031) Operating Supplies 14,500 4,607 (9,893) Postage and Shipping 3,500 1,821 (1,679) Printing and Copying 5,000 5,842 842 Publishing and Advertising 500 187 (313) Gasoline 85,000 70,010 (14,990) Ammunition 3,500 (3,500) Admin Adjudication Operating 1,046 1,046 IMRF Participants 17,628 17,322 (306) Social Security and Medicare 182,030 179,109 (2,921) Police Pension 325,000 323,291 (1,709) Computer Equipment and Software 7,000 7,000 Total Police Department 3,284,459 3,260,256 (24,203) Total Public Safety 3,284,459 3,260,256 (24,203) (Cont.) 75 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Community Development Building and Zoning Employee Salaries 302,353 293,596 (8,757) Legal Services 10,000 4,473 (5,527) Contractual Services 13,000 12,550 (450) Economic Development 45,000 45,000 Cellular Telephone 1,500 1,355 (145) Dues 1,500 480 (1,020) Training and Conferences 450 450 Operating Supplies 5,000 1,532 (3,468) Postage and Shipping 459 459 Printing and Copying 1,000 1,548 548 Publishing and Advertising 500 326 (174) Books and Maps 500 495 (5) IMRF Participants 25,095 23,567 (1,528) Social Security and Medicare 23,130 21,792 (1,338) Computer Equipment and Software 6,250 560 (5,690) Office Equipment 500 138 (362) Rain Garden Grant 231 231 Full Circle Grant 11,233 11,233 Total Building and Zoning 435,328 419,785 (15,543) Total Community Development 435,328 419,785 (15,543) Public Works Streets Operations Salaries-Employee 299,059 296,220 (2,839) Salaries-Overtime 32,000 15,913 (16,087) Inspections and Licenses 700 700 Contractual Services 1,000 861 (139) Maintenance-Equipment 10,000 7,899 (2,101) Maintenance-Vehicles 15,000 26,856 11,856 Maintenance-Traffic Signals 15,000 30,131 15,131 Maintenance-Street Lights 14,000 14,475 475 Maintenance-Property 30,000 16,060 (13,940) Maintenance-Storm Sewer 5,000 17 (4,983) Wearing Apparel 4,200 2,441 (1,759) Raymond Retention Base 300 300 Rental-Equipment 1,000 300 (700) (Cont.) 76 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Expenditures- Budget and Actual(Cont.) General Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Public Works(Cont.) Streets Operations(Cont.) Electricity 70,000 94,920 24,920 Cellular Telephone 4,020 2,536 (1,484) Training and Conferences 110 110 Operating Supplies 14,000 3,310 (10,690) Electrical Maintenance Supply 1,000 10 (990) Gasoline 32,000 26,132 (5,868) Hand Tools 1,000 190 (810) Gravel 2,500 565 (1,935) IMRF Participants 27,478 26,842 (636) Social Security and Medicare 27,478 23,255 (4,223) Hanging Baskets 2,000 1,800 (200) Mosquito Control 30,000 30,966 966 Safety Equipment 1,000 293 (707) In Town Road Program 7,364 7,364 Tree and Stump Removal 10,000 6,790 (3,210) Sidewalk Construction 5,000 3,966 (1,034) Total Streets Operations 654,435 641,222 (13,213) Health and Sanitation Garbage Services 1,140,000 1,154,840 14,840 Leaf Pickup 6,000 4,327 (1,673) Total Health and Sanitation 1,146,000 1,159,167 13,167 Total Public Works 1,800,435 1,800,389 (46) Total Expenditures S 9,983,659 10,057,898 74,239 77 NONMAJOR GOVERNMENTAL FUNDS UNITED CITY OF YORKVILLE,ILLINOIS Combining Balance Sheet Nonmajor Governmental Funds April 30,2010 (See Following Page) UNITED CITY OF YORKVILLE,ILLINOIS Combining Balance Sheet Nonmajor Governmental Funds April 30,2010 Special Revenue Fox Motor Hill Sunflower Fuel Land Parks& SSA SSA Tax Cash Recreation Fund Fund Fund Fund Fund ASSETS Assets Cash and Equivalents $ 2,226 6,188 370,132 117,654 Receivables: Intergovernmental Receivables 36,524 269,670 Interfund Receivables Prepaid Items 2,967 Total Assets $ 2,226 6,188 406,656 269,670 120,621 LIABILITIES AND FUND BALANCES Liabilities Accounts Payable $ 1,038 5,320 35,220 Accrued Payroll 16,420 Deferred Revenue 269,670 39,304 Other Liabilities 4,526 Interfund Payables 598,105 Total Liabilities - - 1,038 873,095 95,470 Fund Balances Reserved for Prepaids 2,967 Capital Purposes Debt Service Unreserved Special Revenue Funds 2,226 6,188 405,618 (603,425) 22,184 Capital Projects Fund Total Fund Balances 2,226 6,188 405,618 (603,425) 25,151 Total Liabilities and Fund Balances $ 2,226 6,188 406,656 269,670 120,621 78 Special Revenue Total Fox Countryside Downtown Nonmajor Industrial TIF TIF TIF Special Fund Fund Fund Revenue Funds 418,385 2,477,758 136,294 3,528,637 306,194 4,966 7,933 423,351 2,477,758 136,294 3,842,764 41,578 16,420 308,974 4,526 598,105 - - - 969,603 4,966 7,933 2,477,758 136,294 2,614,052 418,385 418,385 (167,209) 423,351 2,477,758 136,294 2,873,161 423,351 2,477,758 136,294 3,842,764 (Cont.) 79 UNITED CITY OF YORKVILLE,ILLINOIS Combining Balance Sheet(Cont.) Nonmajor Governmental Funds April 30,2010 Capital Projects Police Public Works Debt Municipal Equipment Equipment Service Building Capital Capital Fund Fund Fund Fund ASSETS Assets Cash and Equivalents $ 7,628 107,236 150,949 Receivables: Intergovernmental Receivables Interfund Receivables 103,048 Prepaid Items 6,858 Total Assets 7,628 210,284 157,807 LIABILITIES AND FUND BALANCES Liabilities Accounts Payable Accrued Payroll Deferred Revenue Other Liabilities Interfund Payables 607,724 Total Liabilities - 607,724 - - Fund Balances Reserved for Prepaids 6,858 Capital Purposes 210,284 150,949 Debt Service 7,628 Unreserved Special Revenue Funds Capital Projects Fund (607,724) Total Fund Balances 7,628 (607,724) 210,284 157,807 Total Liabilities and Fund Balances $ 7,628 - 210,284 157,807 80 Capital Projects Parks and Recreation Total Total Equipment Citywide Capital Nonmajor Capital Capital Projects Governmental Fund Fund Funds Funds 226,856 485,041 4,021,306 306,194 103,048 103,048 6,858 14,791 226,856 594,947 4,445,339 41,578 1,700 1,700 18,120 308,974 158,304 158,304 162,830 18,378 626,102 1,224,207 160,004 18,378 786,106 1,755,709 6,858 14,791 66,852 428,085 3,042,137 426,013 (167,209) (18,378) (626,102) (626,102) 66,852 (18,378) (191,159) 2,689,630 226,856 - 594,947 4,445,339 81 UNITED CITY OF YORKVILLE,ILLINOIS Combining Statement of Revenues,Expenditures, and Changes in Fund Balances Nonmajor Governmental Funds For the Year Ended April 30,2010 Special Revenue Fox Motor Hill Sunflower Fuel Land Parks& SSA SSA Tax Cash Recreation Fund Fund Fund Fund Fund Revenues Property Taxes $ 19.897 13,871 Motor Fuel Tax 434,263 Licenses,Permits and Fees 165,810 219,803 Investment Income 779 286 Contributions 10,576 Grants 103,337 1,478 Other Revenue 38,162 165,436 Total Revenues 19.897 13.871 473,204 269,147 397,579 Expenditures Current General Government 4.011 8,782 Public Works 176,275 Culture and Recreation 246,606 1,285,816 Community Development Total Current Expenditures 4,011 8.782 176,275 246,606 1,285,816 Capital Outlays 192,245 Debt Service Principal Interest and Fees Total Debt Service - - - - - Total Expenditures 4,011 8,782 368,520 246,606 1,285,816 Excess(Deficiency)of Revenues over Expenditures 15,886 5,089 104,684 22,541 (888,237) Other Financing Sources(Uses) Transfers In 1,119,500 Transfers Out (60,449) (150,000) Total Other Financing Sources(Uses) - - - (60,449) 969,500 Net Change in Fund Balances 15,886 5,089 104,684 (37,908) 81,263 Fund Balance at Beginning of Year (13,660) 1,099 300,934 (565,517) (56,112) Fund Balance at End of Year $ 2.226 6,188 405,618 (603,425) 25,151 82 Special Revenue Total Fox Countryside Downtown Nonmajor Industrial TIF TIF TIF Special Fund Fund Fund Revenue Funds 216,677 6,250 88,550 345,245 434,263 385,613 44 8,223 9,332 10,576 104,815 203,598 216.721 14,473 88.550 1,493,442 12,793 176,275 1,532,422 1,220 999 1,831 4,050 1,220 999 1,831 1,725,540 192,245 65,000 165,000 230,000 12,793 142,869 155,662 77,793 307,869 - 385,662 79,013 308,868 1,831 2,303,447 137,708 (294,395) 86,719 (810,005) 1,119,500 (210,449) - - - 909,051 137,708 (294,395) 86,719 99,046 285.643 2,772.153 49,575 2,774,115 423.351 2.477.758 136,294 2.873.161 (Cont.) 83 UNITED CITY OF YORKVILLE,ILLINOIS Combining Statement of Revenues,Expenditures, and Changes in Fund Balances(Cont.) Nonmajor Governmental Funds For the Year Ended April 30,2010 Capital Projects Police Public Works Municipal Equipment Equipment Debt Building Capital Capital Service Fund Fund Fund Fund Revenues Property Taxes $ Motor Fuel Tax Licenses,Permits and Fees 9,750 19,950 47,450 Investment Income Contributions 4,381 Grants Other Revenue 7,628 17,465 557 Total Revenues 7,628 9,750 41,796 48,007 Expenditures Current General Government Public Works Culture and Recreation Community Development Total Current Expenditures - - - - Capital Outlays 7,363 4,000 Debt Service Principal 320,000 24,937 Interest and Fees 162,294 57,358 Total Debt Service 482,294 - - 82,295 Total Expenditures 482,294 7,363 86,295 Excess(Deficiency)of Revenues over Expenditures (474,666) 9,750 34,433 (38,288) Other Financing Sources(Uses) Transfers In 482,294 Transfers Out (57,200) Total Other Financing Sources(Uses) 482,294 (57,200) Net Change in Fund Balances 7,628 (47,450) 34,433 (38,288) Fund Balance at Beginning of Year - (560,274) 175,851 196,095 Fund Balance at End of Year $ 7,628 (607,724) 210,284 157.807 (Cont.) 84 Capital Projects Parks and Recreation Total Total Equipment Citywide Capital Nonmajor Capital Capital Projects Governmental Fund Fund Funds Funds 345,245 434,263 3,300 74,800 155,250 540,863 9,332 48,572 52,953 63,529 104,815 18,022 229,248 51,872 74,800 226,225 1,727,295 12,793 176,275 1,532,422 4,050 - - - 1,725,540 10,772 22,135 214,380 100,000 124,937 674,937 57,358 375,314 - 100,000 182,295 1,050,251 10,772 100,000 204,430 2,990,171 41,100 (25,200) 21,795 (1,262,876) 100,000 100,000 1,701,794 (57,200) (267,649) - 100,000 42,800 1,434,145 41,100 74,800 64,595 171,269 25,752 (93,178) (255,754) 2,518,361 66,852 (18,378) (191,159) 2,689,630 85 SPECIAL REVENUE FUNDS UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Fox Hill Special Service Area Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Fox Hill Property Tax Levy S 19,892 19,897 5 Expenditures General Government Common Grounds Maintenance 20,000 4,011 (15,989) Net Change in Fund Balance (108) 15,886 15,994 Fund Balance at Beginning of Year (13,660) (13,660) Fund Balance at End of Year S (13,768) 2,226 15,994 86 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Sunflower Special Service Area Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Sunflower Property Tax Levy $ 13,868 13,871 3 Expenditures General Government Common Grounds Maintenance 23,000 8,782 (14,218) Net Change in Fund Balance (9,132) 5,089 14,221 Fund Balance at Beginning of Year 1,099 1,099 Fund Balance at End of Year S (8,033) 6,188 14,221 87 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Motor Fuel Tax Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Motor Fuel Tax $ 240,000 434,263 194,263 Investment Income 8,000 779 (7,221) Other Revenue 430,000 38,162 (391,838) Total Revenues 678,000 473,204 (204,796) Expenditures Public Works Supplies 235,000 176,275 (58,725) Capital Outlay Streets and Alleys 411,436 192,245 (219,191) Total Expenditures 646,436 368,520 (277,916) Net Change in Fund Balance 31,564 104,684 73,120 Fund Balance at Beginning of Year 300,934 300,934 Fund Balance at End of Year $ 332,498 405,618 73,120 88 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Land Cash Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Licenses,Permits and Fees Autumn Creek $ 15,000 62,427 47,427 Bristol Bay Land Cash 50,000 100,000 50,000 Raintree Village 28,000 (28,000) Whispering Meadows 3,383 3,383 Total Licenses,Permits and Fees 93,000 165,810 72,810 Grants Bike Path Grant 200,000 103,337 (96,663) OSLAD Grants 362,000 (362,000) Total Grants 562,000 103,337 (458,663) Total Revenues 655,000 269,147 (385,853) Expenditures Culture and Recreation Wheaton Woods Nature Trail 45,000 15,533 (29,467) Heartland Circle 22,408 22,408 Raintree Village 38,572 (38,572) Whispering Meadows 196,015 196,015 Grande Reserve Bike Trail 2,650 2,650 Mosier Holding Costs 6,000 10,000 4,000 Total Expenditures 89,572 246,606 157,034 Excess(Deficiency)of Revenues over Expenditures 565,428 22,541 (542,887) Other Financing Uses Transfers Out (70,408) (60,449) 9,959 Net Change in Fund Balance 495,020 (37,908) (532,928) Fund Balance at Beginning of Year,as Restated (565,517) (565,517) Fund Balance at End of Year $ (70,497) (603,425) (532,928) 89 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Parks and Recreation Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Licenses,Permits and Fees Fees for Programs S 243,225 180,230 (62,995) Concessions 27,000 39,573 12,573 Total Licenses,Permits and Fees 270,225 219,803 (50,422) Investment Income 3,000 286 (2,714) Contributions Donations 14,000 10,576 (3,424) Tree Donations 500 (500) Total Contributions 14,500 10,576 (3,924) Grants Youth Services Grant 900 1,478 578 Other Revenue Rental Income 15,000 19,329 4,329 Golf Outing Revenue 27,000 8,659 (18,341) Retail Revenue 3,000 (3,000) Hometown Days Revenue 117,000 137,448 20,448 Total Other Revenue 162,000 165,436 3,436 Total Revenues 450,625 397,579 (53,046) Expenditures Culture and Recreation Park Operations Salaries-Employees 394,500 383,500 (11,000) Salaries-Part-Time 10,000 7,509 (2,491) Salaries-Overtime 5,000 308 (4,692) Park Contractual 3,000 865 (2,135) Maintenance-Equipment 11,000 10,342 (658) Maintenance-Parks 35,000 30,172 (4,828) Wearing Apparel 4,500 4,023 (477) Rental Equipment 3,500 (3,500) Cellular Telephone 4,500 3,085 (1,415) Legal 4,000 4,582 582 Training and Conferences (Cont.) 90 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual(Cont.) Parks and Recreation Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Expenditures(Cont.) Culture and Recreation(Cont.) Park Operations(Cont.) Office Supplies 500 70 (430) Operating Supplies 25,750 18,457 (7,293) Hand Tools 1,750 1,759 9 Christmas Decorations 500 809 309 Public Decoration 500 96 (404) IMRF Participants 33,159 32,960 (199) Social Security/Medicare 31,327 29,265 (2,062) Office Equipment 500 130 (370) Flowers/Trees 1,500 1,010 (490) Total Park Operations 570,486 528,942 (41,544) Recreation Operations Salaries-Employee 358,738 342,637 (16,101) Salaries-Concession 9,000 9,968 968 Salaries-Pre-School 18,000 19,468 1,468 Salaries-Part time 13,500 13,482 (18) Salaries-Overtime 350 (350) Salaries-Instructor Contractual 66,000 14,100 (51,900) Salaries-Recording Secretary 3,000 (3,000) Contractual Services 41,199 41,199 Contractual Services-Rec Secretary 2,284 2,284 Maintenance Supplies 3,750 825 (2,925) Maintenance-Vehicles 1,700 587 (1,113) Maintenance-Office Equipment 5,000 4,145 (855) Youth Services Grant Expenses 900 45 (855) Electricity 23,000 15,690 (7,310) Telephone/Internet 1,300 1,379 79 Cellular Telephone 3,000 2,978 (22) Portable Toilets 5,000 4,837 (163) Publishing/Advertising 27,000 28,013 1,013 Books/Publications 100 104 4 Dues 1,000 1,061 61 Office Supplies 4,500 2,368 (2,132) Program Supplies 57,750 41,176 (16,574) (Cont.) 91 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual(Cont.) Parks and Recreation Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Expenditures(Cont.) Culture and Recreation(Cont.) Recreation Operations(Cont.) Operating Supplies 1,500 1,900 400 Recreation Equipment 3,000 510 (2,490) Postage and Shipping 5,000 7,391 2,391 Gasoline 5,000 1,846 (3,154) Mileage 400 (400) Golf Outing Expenses 18,000 6,001 (11,999) Concessions 13,000 24,239 11,239 Hometown Days Expenses 93,000 100,578 7,578 Scholarships 2,000 156 (1,844) Program Refund 9,000 5,949 (3,051) IMRF Participants 29,804 31,675 1,871 Social Security/Medicare 35,847 30,185 (5,662) Computer Equipment&Software 500 98 (402) Total Recreation 818,639 756,874 (61,765) Total Expenditures 1,389,125 1,285,816 (103,309) Excess(Deficiency)of Revenues over Expenditures (938,500) (888,237) 50,263 Other Financing Sources(Uses) Transfers In 979,500 1,119,500 140,000 Transfers Out (150,000) (150,000) Total Other Financing Sources(Uses) 979,500 969,500 10,000 Net Change in Fund Balance 41,000 81,263 40,263 Fund Balance at Beginning of Year (56,112) (56,112) Fund Balance at End of Year 5 (15,1 12) 25,151 40,263 92 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Fox Industrial TIF Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Property Taxes S 200,863 216,677 15,814 Investment Income 1,800 44 (1,756) Total Revenues 202,663 216,721 14,058 Expenditures Community Development Administration Fees 750 1,220 470 Total Community Development 750 1,220 470 Debt Service Principal 65,000 65,000 Interest 12,793 12,793 Total Debt Service 77,793 77,793 - Total Expenditures 78,543 79,013 470 Excess of Revenues over Expenditures 124,120 137,708 13,588 Other Financing Uses Transfers Out (124,120) 124,120 Net Change in Fund Balance - 137,708 137,708 Fund Balance at Beginning of Year 285,643 285,643 Fund Balance at End of Year S 285,643 423,351 137,708 93 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual Countryside TIF Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Property Taxes $ 8,455 6,250 (2,205) Investment Income 60,000 8,223 (51,777) Total Revenues 68,455 14,473 (53,982) Expenditures Community Development Administrative Fees 13,095 999 (12,096) Debt Service Principal 165,000 165,000 Interest 142,869 142,869 Total Expenditures 320,964 308,868 (12,096) Net Change in Fund Balance (252,509) (294,395) (41,886) Fund Balance at Beginning of Year 2,772,153 2,772,153 Fund Balance at End of Year $ 2,519,644 2,477,758 (41,886) 94 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures,and Changes in Fund Balance-Budget and Actual Downtown TIF Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Property Taxes $ 71,588 88,550 16,962 Total Revenue 71,588 88,550 16,962 Expenditures Community Development Administrative Fees 1,000 1,831 831 Total Expenditures 1,000 1,831 831 Net Change in Fund Balance 70,588 86,719 16.131 Fund Balance at Beginning of Year 49,575 49.575 Fund Balance at End of Year $ 120,163 136,294 16.13 1 95 DEBT SERVICE FUND UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Debt Service Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Other Revenue $ 7,628 7,628 Expenditures Debt Service Principal 320,000 320,000 Interest 162,294 162,294 Total Expenditures 482,294 482,294 - Excess(Deficiency)of Revenues over Expenditures (482,294) (474,666) 7,628 Other Financing Uses Transfers In 482,294 482,294 Net Change in Fund Balance - 7,628 7,628 Fund Balance at Beginning of Year Fund Balance at End of Year $ - 7,628 7,628 96 CAPITAL PROJECTS FUNDS UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Municipal Building Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Licenses,Permits and Fees $ 55,000 9,750 (45,250) Other Financing Uses Transfers Out (57,200) (57,200) Net Change in Fund Balance (2,200) (47,450) (45,250) Fund Balance at Beginning of Year (560,274) (560,274) Fund Balance at End of Year $ (562,474) (607,724) (45,250) 97 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Police Equipment Capital Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Licenses,Permits and Fees Police Development Fees $ 50,000 19,950 (30,050) Contributions 4,381 4,381 Other Revenue 82,648 17,465 (65,183) Total Revenues 132,648 41,796 (90,852) Expenditures Capital Outlay Police Equipment Lethal/Non-Lethal Weapons 10,000 910 (9,090) Seized Vehicles 3,187 3,187 Equipment 40,000 3,266 (36,734) K-9 Equipment 2,500 (2,500) Vehicles 80,148 (80,148) Weather Warning Sirens 82,648 (82,648) Total Expenditures 215,296 7,363 (207,933) Net Change in Fund Balance (82,648) 34,433 117,081 Fund Balance at Beginning of Year 175,851 175,851 Fund Balance at End of Year $ 93,203 210,284 117,081 98 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Public Works Equipment Capital Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Licenses,Permits and Fees Development Fees $ 70,000 47,450 (22,550) Other Revenue 557 557 Total Revenue 70,000 48,007 (21,993) Expenditures Capital Outlay Public Works Equipment Vehicles 46,000 (46,000) Skidsteer Upgrade 4,500 4,000 (500) Truck Accessories 4,500 (4,500) Public Works Building 84,000 82,295 (1,705) Total Expenditures 139,000 86,295 (52,705) Net Change in Fund Balance (69,000) (38,288) 30,712 Fund Balance at Beginning of Year 196,095 196,095 Fund Balance at End of Year $ 127,095 157,807 30,712 Note: Principal and interest payments on a Note were budgeted as a Public Works Building expenditure,thus are reported accordingly in this schedule. There is no net variance to the reporting in the combining non-major governmental fund statements. 99 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Citywide Capital Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Revenues Engineering Capital Fee $ 10,000 6,200 (3,800) Road Contribution Fee 200,000 68,600 (131,400) Total Revenues 210,000 74,800 (135,200) Expenditures Capital Outlay Vehicles 10,000 (10,000) Centex Loan 108,000 (108,000) Road Contribution 200,000 (200,000) Total Capital Outlay 318,000 - (318,000) Debt Service Ron Clark Property Purchase Note 100,000 100,000 Total Expenditures 418,000 100,000 (318,000) Excess(Deficiency)of Revenues over Expenditures (208,000) (25,200) 182,800 Other Financing Sources Transfers In 100,000 100,000 Net Change in Fund Balance (108,000) 74,800 182,800 Fund Balance at Beginning of Year (93,178) (93,178) Fund Balance at End of Year $ (201,178) (18,378) 182,800 100 PROPRIETARY FUND TYPES UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenses and Changes in Net Assets-Budget and Actual Sewer Operation and Improvement Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Operating Revenues Charges for Services $ 590,700 715,512 124,812 Other Revenue 5,708 5,708 Total Revenues 590,700 721,220 130,520 Operating Expenses Operations 485,624 407,558 (78,066) Depreciation 331,673 331,673 Total Operating Expenses 485,624 739,231 253,607 Operating Income(Loss) 105,076 (18,011) (123,087) Nonoperating Revenues(Expenses) Connection Fees 400,000 1,260,689 860,689 Recapture Fees 9,106 9,106 Investment Income 9,000 2,174 (6,826) Amortization Expense (35,400) (35,400) Interest Expense (1,410,488) (795,154) 615,334 Total Nonoperating Revenues(Expenses) (1,001,488) 441,415 1,442,903 Income(Loss)before Contributions and Transfers (896,412) 423,404 1,319,816 Other Financing Sources(Uses) Contributions-Capital Assets 9,698,371 9,698,371 Transfers In 965,806 965,806 Transfers Out (58,640) (140,390) (81,750) Total Other Financing Sources(Uses) (58,640) 10,523,787 10,582,427 Change in Net Assets (955,052) 10,947,191 11,902,243 Net Assets at Beginning of Year 5,935,899 5,935,899 Net Assets at End of Year $ 4,980,847 16,883,090 11,902,243 101 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenses and Changes in Net Assets-Budget and Actual Water Operation and Improvement Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Operating Revenues Charges for Services $ 1,548,500 1,664,128 115,628 Other Revenue 4,161 4,161 Total Revenues 1,548,500 1,668,289 119,789 Operating Expenses Operations 1,340,751 1,081,618 (259,133) Improvements 4,000 108,274 104,274 Depreciation 734,273 734,273 Total Expenses 1,344,751 1,924,165 579,414 Operating Income(Loss) 203,749 (255,876) (459,625) Nonoperating Revenues(Expenses) Connection Fees 636,000 201,466 (434,534) Recapture Fees 6,071 6,071 Investment Income 25,000 3,204 (21,796) Amortization Expense (92,784) (92,784) Interest Expense (621,305) (399,513) 221,792 Total Nonoperating Revenues(Expenses) 39,695 (281,556) (321,251) Income(Loss)before Contributions and Transfers 243,444 (537,432) (780,876) Other Financing Sources(Uses) Contributions-Capital Assets 4,775,586 4,775,586 Transfers In 81,750 81,750 Transfers Out (75,569) (1,041,375) (965,806) Total Other Financing Sources(Uses) (75,569) 3,815,961 3,891,530 Change in Net Assets 167,875 3,278,529 3,110,654 Net Assets at Beginning of Year 16,030,110 16,030,110 Net Assets at End of Year $ 16,197,985 19,308,639 3,110,654 102 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenses and Changes in Fund Balance-Budget and Actual Recreation Center Fund For the Year Ended April 30,2010 Original and Variance from Final Budget Budget Actual Over(Under) Operating Revenues Charges for Services $ 701,600 582,889 (118,711) Operating Expenses Operations 695,748 634,346 (61,402) Operating Income(Loss) 5,852 (51,457) (57,309) Nonoperating Revenues Other Income 149 149 Change in Net Assets 5,852 (51,308) (57,160) Net Assets at Beginning of Year (77,579) (77,579) Net Assets at End of Year $ (71,727) (128,887) (57,160) 103 STATISTICAL SECTION UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Assessed Valuations,Tax Rates,Tax Extensions and Tax Collections April 30,2010 (See Following Page) UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Assessed Valuations,Tax Rates,Tax Extensions and Tax Collections April 30,2010 Tax Levy Years 2009 2008 2007 2006 Assessed Valuations Farm $ 2,524,355 2,562,106 2,643,309 2,384,569 Real Estate Lots 575,726,753 564,660,058 506,977,372 396,432,749 Railroads 17,328 17,328 17,328 17,328 $578,268,436 567,239,492 509,638,009 398,834,646 Tax Rates General Fund General Corporate 0.1138 0.1379 0.0864 0.0142 Garbage 0.0524 Police Protection 0.0584 0.0550 0.0699 0.0788 Crossing Guard 0.0042 0.0043 0.0047 0.0065 Illinois Municipal Retirement Fund and Social Security 0.1306 0.1265 0.1555 0.1809 Liability Insurance 0.0583 0.0387 0.0350 0.0404 Audit 0.0095 0.0073 0.0064 0.0081 Unemployment Tax 0.0043 0.0047 0.0059 0.0044 Police Pension 0.0583 0.0523 0.0526 0.0690 0.4374 0.4267 0.4164 0.4547 Library Fund-Operating 0.1124 0.1104 0.1292 0.1500 Library Fund-Bond and Interest Fund 0.1048 0.0995 0.0918 0.2197 0.6546 0.6366 0.6374 0.8244 Tax Extensions General Fund $ 2,529,057 2,420,411 2,122,133 1,813,501 Library Fund 650,012 626,213 658,430 598,226 Library Fund-Bond and Interest Fund 605,949 564,386 467,832 876,202 $ 3,785,018 3,611,010 3,248,395 3,287,929 Tax Collections-All Funds Collected to April 30,2010(Cash Basis) $ 3,591,257 3,217,393 3,286,237 Percentage of Extensions Collected 99.45% 99.05% 99.95% 104 Tax Levy Years 2005 2004 2003 2002 2001 2000 1,672,887 961,557 1,128,633 700,520 815,985 768,854 303,902,600 237,377,538 200,663,326 164,461,506 134,511,183 116,881,878 17,425 17,382 18,084 12,718 10,966 12,995 305,592,912 238,356,477 201,810,043 165,174,744 135,338,134 117,663,727 0.0120 0.0239 0.1012 0.1990 0.2205 0.3155 0.1220 0.1332 0.1228 0.1151 0.1211 0.1411 0.0750 0.0750 0.0750 0.0713 0.0750 0.0750 0.0062 0.0042 0.0047 0.0034 0.0035 0.0036 0.1047 0.1865 0.1612 0.1462 0.1451 0.1961 0.0390 0.0525 0.0562 0.0613 0.0520 0.0551 0.0077 0.0062 0.0098 0.0113 0.0119 0.0128 0.0033 0.0038 0.0058 0.0089 0.0093 0.0115 0.0819 0.0973 0.1028 0.1083 0.1302 0.4518 0.5826 0.6395 0.7248 0.7686 0.8107 0.1500 0.1500 0.1500 0.1426 0.1600 0.1606 0.6018 0.7326 0.7895 0.8674 0.9286 0.9713 1,569,528 1,388,669 1,287,453 1,194,170 1,039,162 953,902 458,390 357,535 301,915 234,944 216,323 188,967 2.027.918 1,746,204 1,589,368 1.429.1 14 1,255,485 1,142,869 2,023,203 1 845 264 1,677,772 1 424 544 1,251,975 1 144 706 98.80% 105.67% 105.56% 99.68% 99.72% 100.16% 105 cip u_ 0 Memorandum esr �,{ Tsas To: City Council From: Bart Olson, City Administrator �� ; r� CC: Rob Fredrickson, Finance Director a p Date: February 4, 2011 Subject: FY 09/10 Audit <kE Summary Attached to the revised copy of the FY 09/10 audit is a spreadsheet compiled by staff that shows the FY 09/10 audit numbers compared with our FY 09/10 "internal revised budget". You may recall that mid-way through FY 09/10, the City Council and staff decided that we would not approve a revised budget mid-year. This was a result of the FY 08/09 auditor's opinion that revised budgets were not good budgeting practice. So, mid-way through the year, the staff started using an internal budget—which is how we were able to estimate mid-way through the year that the general fund fund balance was going to be at $0. Obviously, that estimate was incorrect. The most glaring number in the audit is found on page 15, which contains the summary of the general fund. The second row from the bottom shows the general fund fund balance at negative $492,939. How did we get from $0 to negative $492,939? The answer is "a variety of ways". The purpose of providing you with the attached spreadsheet is to begin to explain how we got to where we are, and to show how we get out of where we are. It should be pointed out that staff received this preliminary figure in late November, as the audit figures were beginning to be finalized. With this information in hand, and knowing that the City's cash flow position was poor, the Mayor authorized the staff cuts that took place in December 2010. As reported through different sources, the cuts that took place were to shore up the City's cash flow position in the immediate term, eliminate a projected budget deficit in FY 10/11 and FY 11/12, and to put us into a position to run budget surpluses, which are now necessary for FY 10/11 and beyond. How did we get to a negative fund balance? There are four primary reasons for the negative fund balance when staff was estimating a $0 fund balance. The first is that we accelerated some large bad debt writeoffs from FY 10/11 and FY 11/12 into FY 09/10. When Finance Director Fredrickson was auditing the bad debt accounts, he made the recommendation that instead of waiting 12 months under our bad debt policy to accelerate about $75,000 in bad debt writeoffs into FY 09/10. These bad debts were known to staff and the elected officials—it is not "new"bad debt. The second is that businesses with sales tax sharing agreements ended up accounting for more of our total sales tax than we thought, so we ended up distributing more sales tax rebates to businesses than we originally estimated. City staff does not have access to aggregate sales tax figures until 3 months after consumer purchases, and we do not have access to business specific sales tax figures until one month or so after we receive the aggregate data. To make matters worse, we only have access to business specific sales tax figures for those developments which we have sales tax incentive agreements. The good news with this second reason is that this means that the businesses that we gave incentives to come to Yorkville ended up saving us from further financial ruin. While we ended up giving out more in incentives than we had estimated, our total sales tax figures have remained steady. This estimate error accounts for about $153,000 in the negative fund balance. The third reason for the negative fund balance is that the auditors determined that our loan from the police capital fund should not be processed. So, the City did not take in money from that temporary loan—on the flipside, the general fund now does not have to pay that loan back in the future. This accounting and budgetary change accounts for about $103,000 in the negative fund balance. The fourth reason for the negative fund balance is that health insurance and salary estimates for certain departments were not budgeted for correctly. It appears that as employees left employment with the City, salary and health insurance figures were not updated in all departments to the most accurate number. Of this reason,health insurance budgeting errors account for about 2/3 of the error, and salary about 1/3. These issues account for about $175,000 in the negative fund balance. These four"reasons" add up to about$500,000, which is the current amount of the negative fund balance. While there are many other line-items that staff could have tightened up their estimates on, there are many where we were too conservative on—in short, the rest of the variances between the internal revised budget and the actual figures are just part of budgeting. With another year of budgeting under my belt, and Finance Director Fredrickson sitting through his first full-year of Yorkville budgeting, these variances will be used as tools for budgeting in FY 11/12. Other auditing items of note 1) For the attached spreadsheet, I do not show any carry-over amounts or fund balance uses in the revenues. When these are included, they tend to confuse people about the actual costs of running a department—so we removed them. In the FY 11/12 budget, Finance Director Fredrickson has come up with a method of showing a fund balance in the budget that I think will be more useful to the Council, and easier to understand. 2) There are several new general fund revenue line-items that were created during the auditing process (i.e. "Reimb—Administration, Reimb—Finance, Reimb—Police Commission). In years past, our finance department has coded reimbursements of certain expenses as a negative expense in the expense line-item. For example, if we purchased a rake and then received a donation check from a citizen, we would code the expense and the revenue in the expense line-item as a debit and credit. The result was that if you ran a budget report for that line-item, it would show we have not spent any money. It is the preference of Mr. Fredrickson that we end this practice and instead code the reimbursement as a revenue in a separate revenue line-item. While this will require a bit of analysis by a casual budget observer to determine that we received a reimbursement for the expense (because it is in a separate line-item), it is cleaner because it gives us an accurate picture of how much the department actually spent. There are several line-items impacted by this change, which is will explain some of the expense line-item overruns in the different departments. 3) The difference between the garbage revenues and expenses is only$20,000 in deficit. From our discussion on the senior garbage subsidy, we know a conservative estimate of that program should put our garbage program at a $120,000 deficit. Staff is further researching this discrepancy to see if there are accrual discrepancies with the timing of the expenses and revenues, or if there is something at odds with our revenue collection and billing policies (i.e. we are underreporting refuse customers to Veolia). 4) We received a copy of an article from a bond buyer journal that reported on the City Council's denial of the implementation of the sewer bonding fee. This is a significant issue because it casts a further negative light on our financial situation to bond buyers. The sewer fund shows a slight surplus in FY 09/10 but we know that in FY 10/11 the sewer fund will not run in surplus. The implementation of the property taxes in FY 11/12 will significantly help the sewer fund,but a sewer bonding fee is still necessary to meet long-term debt obligations in FY 11/12 and beyond. 5) While the water fund is shown as being a drain on cash-flow (it ran in deficit), we have positioned the water fund well in FY 10/11 due to the water bonding fee. 6) The Parks and Recreation operating fund ran a significant surplus in FY 09/10, despite a cut to its transfer. Even with a further cut in FY 10/11 and expected cuts in FY 11/12 and FY 12/13, the Parks and Recreation department operating budget should run surpluses. 7) The REC Center deficit in FY 09/10 is negative $51,000. This deficit is still being offset by the Parks and Recreation department operating budget surplus. These two budgets have a comingled bank account for cash-flow purposes. We expect the FY 10/11 budget deficit to be higher, due to the increase in property taxes in FY 10/11. The first presentation on the REC Center budget from open to current is scheduled to be discussed at the end of February in front of City Council and Park Board. 8) The Library budget was $228,000 in deficit in FY 09/10. While this is not shown as "expected" in my budget spreadsheet, the Library Board is aware of this figure and had already made cuts in their FY 11/12 budget to compensate (which they have already approved). The Library Board currently has an adequate fund balance to sustain this deficit and the FY 10/11 expected deficit. Finance Director Fredrickson, Executive Director Pfister and I will be meeting to discuss any mid-year budget changes shortly. 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget 009 Internal Revised GENERAL FUND REVENUES 01-000-40-00-3993 EMPLOY CONTRIB HEALTH REIMB - 128,295 155,000 19,643 01-000-40-00-3994 AMUSEMENT TAX - - - - ADMISSIONS TAX 111,083 333,249 112,964 0 01-000-40-00-3996 ROAD CONTRIBUTION FEE - - - 01-000-40-00-3997 IN-TOWN ROAD PROGRAM FUND - - 01-000-40-00-4000 REAL ESTATE TAXES 2,101,984 2,450,000 2,407,483 0 01-000-40-00-4001 TOWN ROAD/BRIDGE TAX 143,506 160,000 151,196 01-000-40-00-4010 PERSONAL PROPERTY TAX 17,690 20,000 20,000 (6,592) 01-000-40-00-4020 STATE INCOME TAX 1,004,980 1,595,554 1,300,000 (22,111) 01-000-40-00-4030 MUNICIPAL SALES TAX 2,500,285 2,600,000 2,440,000 . 11. 6,098 01-000-40-00-4032 STATE USE TAX 165,054 237,063 237,063 (35,382) 01-000-40-00-4040 MUNICIPAL UTILITY TAX 572,959 565,000 565,000 (16,227) 01-000-40-00-4041 UTILITY TAX-NICOR 349,136 396,000 396,000 (111,105) 01-000-40-00-4042 UTILITY TAX-CABLE TV 189,131 190,000 190,000 (1,719) 01-000-40-00-4043 UTILITY TAX-TELEPHONE 519,669 600,000 600,000 (81,555) 01-000-40-00-4044 BUSINESS DISTRICT TAX 226,122 - 123,574 139,789 01-000-40-00-4045 AUTO RENTAL TAX 4,137 - 3,421 3,551 01-000-40-00-4050 HOTEL TAX 19,651 20,022 20,000 (2,738) 01-000-41-00-4100 LIQUOR LICENSE 50,008 30,000 30,000 13,545 01-000-41-00-4101 OTHER LICENSES 4,964 4,500 4,500 (715) 01-000-41-00-4110 BUILDING PERMITS 322,160 354,300 260,000 (69,421) 01-000-42-00-4205 FILING FEES 1,880 3,000 3,000 (2,750) 01-000-42-00-4206 GARBAGE SURCHARGE 1,081,313 1,050,000 1,050,000 82,478 01-000-42-00-4207 ZONING VARIANCE FEES 22,390 - 170 85 01-000-42-00-4208 COLLECTION FEE-YBSD 66,075 66,000 119,120 01-000-42-00-4210 DEVELOPMENT FEES 199,722 300,000 73,236 (51,802) 01-000-42-00-4211 ENGINEERING CAPITAL FEE - - - 01-000-42-00-4285 BEECHER LEASE AGREEMENT - 12,000 12,000 (1,000) 01-000-42-00-4286 BEECHER RENTALS - 2,000 2,000 155 01-000-42-00-4287 DEVELOPER SIGNS REIM - 5,000 - - 01-000-42-00-4288 MOWING INCOME - - 209 71 01-000-42-00-4289 GIS SERVICES - - 750 275 01-000-43-00-4310 TRAFFIC FINES 130,344 120,000 120,000 9,074 01-000-43.00-4320 ADMINISTRATIVE ADJUDICATION - 37,500 50,000 (5,435) 01-000-43-00-4325 POLICE TOWS - - 37,500 (12,000) 01-000-43-00-4315 REIMBURSE POLICE TRAINING 8,040 - - 01-000-44-00-3993 Emp Health Contribution Health Ins - 52,958 01-000-44-00-4401 DARE DONATIONS - 20 - 01-000-44-00-4403 MISCELLANEOUS DONATIONS 2,820 - - 01-000-44-00-4404 HANGING BASKET DONATIONS - 1,700 740 01-000-44-00-4407 HOLIDAY UNDER THE STARS - 5,336 (5,336) 01-000-44-00-4409 SPECIAL CENSUS REIMB - 17,352 (17,352) 01-000-44-00-4410 REIMB-FROM OTHER GOVT'S 261,473 - 9,167 8,185 01-000-44-00-4411 REIMB-POLICE PROTECTION 2,714 3,300 3,300 33,480 01-000-44-00-4412 INSURANCE REIMBURSEMENTS - 71,562 71,562 (41,786) 01-000-44-00-4414 GREEN COMMITTEE - 54 (54) 01-000-44-00-4415 Reimb-Administration - - - 29,075 01-000-44-00-4416 Reimb-Finance - 4,030 01-000-44-00-4417 1 Reimb-Comm Relations - - 534 1 of 35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget Internal Revised 01-000-44-00-4418 Reimb-Public Works - 22,232 01-000-44-00-4419 Reimb-Police Commission - - - 6,215 01-000-44-00-4490 MISCELLANEOUS INCOME 193,735 15,000 1,000 210 01-000-44-00-4498 PENALTY FEE INCOME - 379 (1) 01-000-45-00-4504 TRAFFICE SIGNAL REVENUE 18,289 18,500 14,925 (1) 01-000-45-00-4505 COPS GRANT-VESTS - - - 1,502 01-000-45-00-4510 Cable Consortium Fees - - 36,185 01-000-45-00-4525 Grants - - - 4,838 01-000-45-00-4511 POLICE-STATE TOBACCO GRANT - 1,803 67 01-000-45-00-4540 BEAVER ST DEVELOP GRANT - - - - 01-000-46-00-4600 INVESTMENT INCOME 18,629 30,000 3,000 59,043 REPAY OF PARK&REC LOAN - - 150,000 - LOAN FROM POLICE CAPITAL - 103,148 (103,148) REIMB FOR LEGAL EXPENSES - - REIMB FROM THE LIBRARY - - SENIOR SERVICES FUNDRAISER - - - 01-000-49-00-4915 TRANSFER FROM WATER OPS 450,000 - 75,569 01-000-49-00-4920 TRANSFER FROM SEWER MAINT. 220,000 - 58,640 : . 01-000-49-00-4935 TRANSFER FROM LAND CASH 181,000 70,408 60,449 .� TOTAL REVENUES:GENERAL 11,160,943 11,488,253 11,061,590 (54,174) ADMINISTRATION EXPENSES 01-110-50-00-5100 SALARIES-MAYOR 9,980 11,310 11,310 (2,365) 01-110-50-00-5101 SALARIES-CITY CLERK 8,975 8,980 8,980 •• (987) 01-110-50-00-5102 SALARIES-CITY TREASURER 6,442 6,500 6,500 (1,200) 01-110-50-00-5103 SALARIES-ALDERMAN 39,130 50,320 50,320 (6,635) 01-110-50-00-5104 SALARIES-LIQUOR COMM 1,000 1,000 1,000 (84) 01-110-50-00-5105 SALARIES-CITY ATTORNEY - - - - 01-110-50-00-5106 SALARIES-ADMINISTRATIVE 444,017 278,663 305,042 (34,450) 01-110-50-00-5115 SALARIES-SPECIAL CENSUS 59,087 - - 01-110-50-00-5136 SALARIES-PART TIME 2,053 - - 01-110-50-00-5137 SALARIES-OVERTIME 22 - 575 288 01-110-61-00-5302 CORPORATE COUNSEL 407,880 150,000 130,000 (19,741) 01-110-61-00-5303 LITIGATION COUNSEL - 100,000 90,000 3,529 01-110-61-00-5300 SPECIAL COUNSEL - 20,000 25,000 13,747 01-110-61-00-5301 LEGISLATIVE ATTORNEY - 10,000 10,000 (10,000) 01-110-61-00-5311 CODIFICATION 10,660 4,000 8,000 788 01-110-61-00-5314 BUILDING INSPECTIONS 271,821 265,765 125,000 (7,379) 01-110-62-00-5401 CONTRACTUAL SERVICES 26,280 20,000 20,000 2,335 01-110-62-00-5403 SPECIAL CENSUS 170,437 - - 01-110-62-00-5404 CABLE CONSORTIUM FEE 73,828 40,000 40,000 14,240 01-110-62-00-5406 OFFICE CLEANING 10,734 28,000 25,000 •� (1,510) 01-110-62-00-5410 MAINTENANCE-OFFICE EQUIP 88 100 100 (100) 01-110-62-00-5421 WEARING APPAREL - - - - 01-110-62-00-5427 FACADE PROGRAM - 10,000 - 01-110-62-00-5436 TELEPHONE 20,931 11,000 20,000 r 2,210 01-110-62-00-5438 CELLULAR TELEPHONE 3,129 780 1,600 207 01-110-62-00-5439 TELEPHONE SYSTEMS MAIN 2,945 1 3,000 3,000 (56) 2of35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget Internal Revised 01-110-64-00-5600 DUES 9,086 9,250 12,493 (1) 01-110-64-00-5601 ILLINOIS MUNICIPAL LEAGUE DUES 957 960 1,100 (1,100) 01-110-64-00-5603 SUBSCRIPTIONS/BOOKS 91 100 100 4 01-110-64-00-5604 TRAINING&CONFERENCES 4,999 1,200 1,516 253 01-110-64-00-5605 TRAVEL/MEALS/LODGING 9,761 5,800 4,800 (757) 01-110-64-00-5610 TUITION REIMBURSEMENT 3,855 - - - 01-110-64-00-5611 KENDALL COUNTY PARATRANSIT - 23,549 7,000 (1,113) SENIOR SERVICE FUNDING - - 5,000 01-110-64-00-5606 PROMOTIONAL/MARKETING EXP'S - - - 01-110-64-00-5607 PUBLIC RELATIONS 190 150 150 26 01-110-64-00-5608 HRC SPONSORSHIPS 250 - - 01-110-64-00-5609 YMCA PARTNERSHIP - - - 01-110-65-00-5800 CONTINGENCIES (7,047) 44,153 20,000 (3,847) 01-110-65-00-5802 OFFICE SUPPLIES 8,341 8,000 8,000 (2,260) 01-110-65-00-5804 OPERATING SUPPLIES 6,795 7,000 7,000 (1,551) 01-110-65-00-5808 POSTAGE&SHIPPING 8,685 14,000 14,000 (6,622) 01-110-65-00-5809 PRINTING&COPYING 11,067 6,750 6,750 2,095 01-110-65-00-5810 PUBLISHING&ADVERTISING 767 2,000 2,000 (647) 01-110-72-00-6500 IMRF PARTICIPANTS 41,357 29,529 31,766 (5,390) 01-110-72-00-6501 SOCIAL SECURITY&MEDICARE 46,297 28,823 31,268 (9,646) 01-110-75-00-7002 COMPUTER EQUIP&SOFTWARE - 1,600 850 (495) 01-110-75-00-7003 OFFICE EQUIPMENT - 1,000 200 (65) 01-110-78-00-9002 NICOR GAS 30,132 31,000 31,000 (5,752) 01-110-78-00-9004 MISCELLANEOUS - - - 36 01-110-78-00-9005 MERIT/COLA - - - 01-110-78-00-9007 APPRECIATION DAY 1,977 1,000 - 45 01-110-78-00-9008 VOLUNTEER APPRECIATION DAY - 1,000 600 (600) 01-110-78-00-9009 WEBSITE - - - - 01-110-78-00-9010 COMMUNITY EVENTS - 01-110-78-00-9011 TENNIS CRT REFURBISHING - 01-110-78-00-9013 HOLIDAY UNDER THE STARS - - - 01-110-78-00-9014 CAR ALLOWANCE 5,908 - 3,092 01-110-99-00-9970 TRANSFER TO CW CAP FOR LAND - 100,000 100,000 01-110-99-00-9975 TRANSFER TO CITY WIDE CAPITAL - - - TOTAL EXPENSES:ADMINISTRATION 1,752,907 1,336,282 1,167,020 (81,457) FINANCE EXPENSES 01-120-50-00-5106 SALARIES-ADMINISTRATIVE 322,683 287,196 259,271 (4,825) 01-120-50-00-5136 SALARIES-PART TIME 237 - - - 01-120-50-00-5137 SALARIES-OVERTIME 616 1,500 - 161 01-120-50-00-5202 BENEFITS-UNEMPLOY.COMP.TAX 15,785 21,000 25,788 12,678 01-120-50-00-5203 BENEFITS-HEALTH INSURANCE 912,886 905,818 895,455 223,366 01-120-50-00-5204 BENEFITS-GROUP LIFE INSUR 12,069 28,240 28,240 22 01-120-50-00-5205 BENEFITS-DENTAL/VISION ASST 79,348 97,000 97,000 (6,995) 01-120-61-00-5304 AUDIT FEES&EXPENSES 42,480 50,900 50,900 3,140 01-120-61-00-5305 ACCOUNTING ASSISTANCE - - - - 01-120-61-00-5310 EMPLOYEE ASSISTANCE 2,083 5,000 5,000 (2,513) 3of35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget IM Internal Revised 01-120-62-00-5400 INSURANCE-LIABILITY&PROPERTN 216,026 300,000 274,587 1,798 01-120-62-00-5401 CONTRACTUAL SERVICES 6,901 24,500 24,500 791 01-120-62-00-5410 MAINTENANCE-OFFICE EQUIP 1,669 1,800 1,800 (1,800) 01-120-62-00-5411 MAINTENANCE-COMPUTERS 1,500 500 (500) 01-120-62-00-5412 MAINTENANCE-PHOTOCOPIERS 21,083 27,000 27,000 (8,036) 01-120-62-00-5437 ACCTG SYSTEM SERVICE FEE 13,585 15,000 11,750 196 01-120-62-00-5438 CELLULAR TELEPHONE 1,070 1,010 1,010 •• (17) 01-120-64-00-5600 DUES 165 1,380 1,380 (745) 01-120-64-00-5603 SUBSCRIPTIONS/BOOKS 500 250 (207) 01-120-64-00-5604 TRAINING&CONFERENCES 2,280 - - 01-120-64-00-5605 TRAVEL/MEALS/LODGING 754 - - 01-120-65-00-5802 OFFICE SUPPLIES 2,107 3,000 3,000 (2,185) 01-120-65-00-5804 OPERATING SUPPLIES 4,181 4,500 4,500 (1,789) 01-120-65-00-5808 POSTAGE&SHIPPING 1,370 2,500 2,500 (1,217) 01-120-65-00-5809 PRINTING&COPYING 2,500 500 (500) 01-120-65-00-5844 MARKETING-HOTEL TAX 18,643 20,000 20,000 (4,261) 01-120-72-00-6500 IMRF PARTICIPANTS 25,726 23,962 23,962 (2,137) 01-120-72-00-6501 SOCIAL SECURITY&MEDICARE 25,622 24,085 24,085 1 (3,681) 01-120-75-00-7002 COMPUTER EQUIP&SOFTWARE 6,147 15,000 5,000 (2,368) 01-120-75-00-7003 OFFICE EQUIPMENT 1,000 250 (250) 01-120-78-00-9001 CITY TAX REBATE 1,005 1,050 1,050 (242) 01-120-78-00-9003 SALES TAX REBATE 625,664 620,000 620,000 153,140 01-120-78-00-9004 BUSINESS DISTRICT REBATE 202,620 - 123,574 125,163 01-120-78-00-9009 BAD DEBT 866 - 1,016,132 01-120-78-00-9013 AMUSEMENT TAX REBATE 61,096 62,131 (1) 01-120-99-00-9923 TRANSFER TO THE LIBRARY - - 01-120-99-00-9925 TRANSFER TO SAN SEWER 150,000 01-120-99-00-9930 TRANSFER TO WATER IMPROVE 200,000 - 01-120-99-00-9935 TRANSFER TO LAND CASH - - - 01-120-99-00-9940 TRANSFER TO PARK&REC 1,080,348 979,500 969,500 •. 01-120-99-00-9941 TRANSFER TO PARK&REC LOAN - - 150,000 01-120-99-00-9942 TRANSFER TO POLICE CAPITAL - - 01-120-99-00-9945 TRANSFER TO GF FOR PD - - - 01-120-99-00-9965 TRANSFER TO DEBT SERVICE 425,124 425,094 425,094 - TOTAL EXPENSES:FINANCE 4,482,239 3,891,535 4,139,577 1,492,319 COMMUNITY RELATIONS - 01-130-50-00-5106 SALARIES-EMPLOYEES 65,938 65,000 63,750 1,500 01-130-50-00-5136 PART TIME SALARIES 7,921 9,880 2,426 (1) 01-130-62-00-5401 CONTRACTUAL SERVICES 3,247 4,500 4,800 524 01-130-62-00-5438 CELLULAR TELEPHONE 540 540 (88) 01-130-64-00-5603 SUBSCRIPTIONS/BOOKS 305 400 100 175 01-130-64-00-5604 TRAINING&CONFERENCES 50 - - - 01-130-64-00-5605 TRAVEL/MEALS/LODGING 25 - - - 01-130-64-00-5607 PUBLIC RELATIONS 2,039 4,000 1,750 (185) 01-130-65-00-5802 OFFICE SUPPLIES 148 750 750 (404) 01-130-65-00-5808 POSTAGE&SHIPPING 7,315 5,000 2,200 (267) 01-130-65-00-5809 PRINTING&COPYING 1,221 8,000 1,000 (866) 4of35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget Internal Revised 01-130-65-00-5810 PUBLISHING&ADVERTISING 11,035 10,000 5,000 922 01-130-72-00-6500 IMRF PARTICIPANTS 5,253 5,395 5,291 311 01-130-72-00-6501 SOCIAL SECURITY&MEDICARE 5,824 5,728 5,062 (975) 01-130-78-00-9010 COMMUNITY EVENTS 3,330 6,000 2,000 (61) 01-130-78-00-9013 HOLIDAY UNDER THE STARS 20,728 - 5,336 (5,336) TOTAL EXPENSES:COMMUNITY RELATIONS 134,379 125,193 100,006 (4,751) ENGINEERING EXPENSES - 01-150-50-00-5107 SALARIES-EMPLOYEES 427,399 326,267 304,698 22,435 01-150-50-00-5137 SALARIES-OVERTIME (99) 1,000 500 (500) 01-150-62-00-5401 CONTRACTUAL SERVICES 8,016 30,000 30,000 .:: 5,688 01-150-62-00-5402 GIS SYSTEM - - - 01-150-62-00-5403 FEES 1,000 1,000 1,000 - 01-150-62-00-5409 MAINTENANCE-VEHICLES 1,078 1,500 1,500 20 01-150-62-00-5410 MAINTENANCE-OFFICE EQUIP - 1,000 500 (500) 01-150-62-00-5411 MAINTENANCE-COMPUTERS - 500 500 (500) 01-150-62-00-5421 WEARING APPAREL 143 500 100 (100) 01-150-62-00-5438 CELLULAR TELEPHONE 3,431 3,542 3,000 (712) 01-150-64-00-5600 DUES 285 400 400 (339) 01-150-64-00-5604 TRAINING&CONFERENCES 417 - (115) 01-150-64-00-5605 TRAVEL EXPENSE 275 - 7 01-150-64-00-5608 TUITION REIMBURSEMENT 1,492 825 500 323 01-150-64-00-5616 BOOKS&PUBLICATIONS 45 100 50 (14) 01-150-65-00-5801 ENGINEERING SUPPLIES 689 2,000 2,000 (855) 01-150-65-00-5802 OFFICE SUPPLIES 1,106 2,000 750 (470) 01-150-65-00-5808 POSTAGE AND SHIPPING - 500 (48) 01-150-65-00-5809 PRINTING&COPYING 1,566 1,000 1,500 (284) 01-150-65-00-5820 ENGINEERING CAPITAL RESERVE - - - 01-150-72-00-6500 IMRF PARTICIPANTS 34,071 27,163 25,331 2,969 01-150-72-00-6501 SOCIAL SECURITY&MEDICARE 32,381 25,036 23,348 876 01-150-75-00-7002 COMPUTER EQUIP&SOFTWARE 2,926 6,900 6,900 •• (5,501) 01-150-75-00-7003 OFFICE EQUIPMENT 1,000 500 (500) TOTAL EXPENSES:ENGINEERING 516,221 431,733 403,577 21,881 PUBLIC SAFETY/POLICE DEPT. EXPENSES - 01-210-50-00-5107 SALARIES-EMPLOYEES 1,298,052 1,263,768 1,241,942 84,177 01-210-50-00-5131 SALARIES-LIEUT./SERGEANTS/CHI 693,988 749,327 749,327 24,963 01-210-50.00-5133 SALARIES-COPS - - - 01-210-50-00-5134 SALARIES-CROSSING GUARD 18,210 25,000 25,000 (1,673) 01-210-50-00-5135 SALARIES-POLICE CLERKS 223,040 212,386 204,759 1 01-210-50-00-5136 SALARIES-PART TIME 31,299 39,000 39,000 1,774 01-210-50-00-5137 SALARIES-OVERTIME 54,363 60,000 60,000 .• 15,769 01-210-50-00-5200 CADET PROGRAM 21,520 30,000 13,500 •.: (2,532) 01-210-50-00-5205 Salaries Grant Reimb - - - 944 5 of 35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER I DESCRIPTION 2008-9 Actual Budget Revised Budget Internal Revised 01-210-61-00-5300 LEGAL SERVICES 1,079 40,000 20,000 (3,633) 01-210-62-00-5408 MAINTENANCE-EQUIPMENT 13,569 14,000 9,750 (3,719) 01-210-62-00-5409 MAINTENANCE-VEHICLES 37,928 37,000 47,000 (12,663) 01-210-62-00-5410 MAINT-OFFICE EQUIPMENT - - 01-210-62-00-5411 MAINTENANCE-COMPUTERS 4,812 10,000 2,000 •• (1,008) 01-210-62-00-5412 MAINTENANCE-K9 491 1,000 1,000 86 01-210-62-00-5414 WEATHER WARNING SIREN MAINT 6,645 6,000 4,000 (1,919) 01-210-62-00-5421 WEARING APPAREL 14,865 18,000 10,000 (883) 01-210-62-00-5422 COPS GRANT IV-VESTS 1,212 4,200 4,200 119 01-210-62-00-5423 CLASY GRANT - - - 01-210-62-00-5429 PSYCHOLOGICAL TESTING - 1,000 1,200 (640) 01-210-62-00-5430 HEALTH SERVICES 154 1,000 760 (575) 01-210-62-00-5431 LABORATORY FEES 170 500 615 - 01-210-62-00-5432 KENDALL CO.JUVE PROBATION 2,685 3,000 3,000 (217) 01-210-62-00-5436 TELEPHONE 22,176 21,500 21,500 180 01-210-62-00-5438 CELLULAR TELEPHONE 18,103 17,920 17,920 : . 709 01-210-62-00-5441 MTD-ALERTS FEE 5,676 6,000 6,660 . .. 01-210-62-00-5442 NEW WORLD LIVE SCAN 12,320 10,000 15,000 87 01-210-62-00-5443 ADMIN ADJUDICATION SALARIES 10,628 12,000 13,863 4,062 01-210-64-00-5600 DUES 2,000 2,000 1,000 489 01-210-64-00-5603 SUBSCRIPTIONS 384 350 350 (145) 01-210-64-00-5604 TRAINING&CONFERENCE 18,021 18,025 8,025 (786) 01-210-64-00-5605 TRAVEL EXPENSES 5,978 7,575 6,575 (743) 01-210-64-00-5606 COMMUNITY RELATIONS 2,166 3,250 280 (1) 01-210-64-00-5607 POLICE COMMISSION 7,667 10,000 5,500 ••• 6,499 01-210-64-00-5608 TUITION REIMBURSEMENT 3,203 - - - 01-210-64-00-5609 POLICE RECRUIT ACADEMY - - - 01-210-64-00-5610 GUN RANGE FEES 500 500 500 01-210-64-00-5611 SPECIAL RESPONSE TEAM FEE 3,500 3,500 3,500 01-210-64-00-5612 NEIGHBORHOOD WATCH 1,239 1,500 31 15 01-210-64-00-5613 CITIZENS POLICE ACADEMY 532 1,500 339 (1) 01-210-64-00-5614 CHAPLAIN PROGRAM - - - 01-210-64-00-5615 COMPLIANCE CHECKS 115 500 500 (327) 01-210-64-00-5616 DARE PROGRAM 2,916 3,000 3,000 227 01-210-65-00-5801 Supplies-Grant Reimb - - - 246 01-210-65-00-5802 OFFICE SUPPLIES 4,332 5,000 3,000 73 01-210-65-00-5803 EVIDENCE TECH SUPPLIES 1,500 1,500 500 (31) 01-210-65-00-5804 OPERATING SUPPLIES 13,030 14,500 8,500 (3,893) 01-210-65-00-5808 POSTAGE&SHIPPING 2,109 3,500 2,000 (179) 01-210-65-00-5809 PRINTING&COPYING 4,911 5,000 4,500 1,342 01-210-65-00-5810 PUBLISHING&ADVERTISING 468 500 64 122 01-210-65-00-5812 GASOLINE 81,702 85,000 75,000 (4,990) 01-210-65-00-5813 AMMUNITION 218 3,500 - 01-210-65-00-5814 ADMIN ADJUDICATION 107 - 1,000 46 01-210-72-00-6500 IMRF PARTICIPANTS 18,946 17,628 23,645 (6,323) 01-210-72-00-6501 SOCIAL SECURITY&MEDICARE 187,908 182,030 178,515 594 01-210-72-00-6502 POLICE PENSION 297,328 325,000 325,000 (1,709) 01-210-75-00-7002 COMPUTER EQUIP&SOFTWARE 6,965 7,000 7,000 01-210-78-00-9004 BIKE PATROL - - - TOTAL EXPENSES:PUBLIC SAFETY/POLICE DEPT. 3,160,730 1 3,284,459 3,170,320 .8 89,744 6 of 35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget M Internal Revised COMMUNITY DEVELOPMENT EXPENSES - 01-220-50-00-5107 EMPLOYEE SALARIES 338,866 302,353 280,766 12,830 01-220-61-00-5300 LEGAL SERVICES 2,690 10,000 8,000 (3,527) 01-220-62-00-5401 CONTRACTUAL SERVICES 17,484 13,000 13,000 (450) INSPECTIONS - - - 01-220-62-00-5430 PLANNING CONSULTANT - - - 01-220-62-00-5432 ECONOMIC DEVELOPMENT 45,000 45,000 45,000 - 01-220-62-00-5438 CELLULAR TELEPHONE 1,392 1,500 1,500 (146) 01-220-64-00-5600 DUES 965 1,500 1,050 (570) 01-220-64-00-5604 TRAINING&CONFERENCES 2,001 - 450 - 01-220-64-00-5605 TRAVEL EXPENSE 418 - - - 01-220-65-00-5804 OPERATING SUPPLIES 3,145 5,000 3,500 (1,968) OFFICE SUPPLIES - - - 01-220-65-00-5808 POSTAGE&SHIPPING - - 700 (241) 01-220-65-00-5809 PRINTING&COPYING 822 1,000 1,190 358 01-220-65-00-5810 PUBLISHING&ADVERTISING 14 500 150 175 01-220-65-00-5814 BOOKS&MAPS 763 500 500 (5) 01-220-72-00-6500 IMRF PARTICIPANTS 25,741 25,095 23,304 263 01-220-72-00-6501 SOCIAL SECURITY&MEDICARE 15,954 23,130 21,479 313 01-220-75-00-7002 COMPUTER EQUIP&SOFTWARE 5,927 6,250 255 304 01-220-75-00-7003 OFFICE EQUIPMENT - 500 125 13 01-220-78-00-9014 GREEN COMMITTEE - - 01-220-78-00-9015 RAIN GARDEN GRANT 231 01-220-78-00-9016 FULL CIRCLE GRANT - 11,233 TOTAL EXPENSES: COMMUNITY DEVELOPMENT 461,182 435,328 400,968 18,813 STREETS EXPENSES - 01-410-50-00-5107 SALARIES-EMPLOYEE 257,547 299,059 233,090 63,130 01-410-50-00-5136 SALARIES-PART TIME 6,752 - - - 01-410-50-00-5137 SALARIES-OVERTIME 35,789 32,000 25,000 (9,088) 01-410-61-00-5313 ENGINEERING-IN TOWN ROAD PG - - - 01-410-61-00-5314 INSPECTIONS&LICENSES 595 700 700 - 01-410-62-00-5401 CONTRACTUAL SERVICES 1,119 1,000 1,000 (139) 01-410-62-00-5408 MAINTENANCE-EQUIPMENT 4,966 10,000 10,000 :•• (2,101) 01410-62-00-5409 MAINTENANCE-VEHICLES 9,913 15,000 22,428 4,427 01-410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 8,770 15,000 16,108 0 14,023 01-410-62-00-5415 MAINTENANCE-STREET LIGHTS 8,721 14,000 9,000 5,475 01-410-62-00-5416 PROPERTY MAINTENANCE 31,896 30,000 20,000 (3,941) 01-410-62-00-5420 MAINTENANCE-STORM SEWER 163 5,000 1,000 (983) 01-410-62-00-5421 WEARING APPAREL 1,933 4,200 3,000 (559) 01-410-62-00-5422 RAYMOND DETENTION BASE 695 - 300 - 01-410-62-00-5423 RAYMD STORM SEWER OUTFLOW 1,034 - - - 01-410-62-00-5434 RENTAL-EQUIPMENT 55 1,000 70( 1 (400) 01-410-62-00-5435 ELECTRICITY 124,153 70,000 70,000 24,919 01-410-62-00-5438 CELLULAR TELEPHONE 2,788 4,020 3,000 (465) 7of35 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-9 Actual Budget Revised Budget Internal Revised 01-410-62-00-5440 STREET LIGHTING 393 - 01-410-64-00-5604 TRAINING&CONFERENCES 1,711 - 110 01-410-65-00-5804 OPERATING SUPPLIES 8,017 14,000 7,500 (4,190) 01-410-65-00-5810 ELECTRICAL MAINTENANCE SUPP - 1,000 10 - 01-410-65-00-5812 GASOLINE 33,736 32,000 25,000 1,131 01-410-65-00-5815 HAND TOOLS 795 1,000 1,000 (810) 01-410-65-00-5817 GRAVEL 1,914 2,500 1,500 (936) 01-410-72-00-6500 IMRF PARTICIPANTS 23,392 27,478 21,421 5,421 01-410-72-00-6501 SOCIAL SECURITY&MEDICARE 22,787 27,478 19,744 3,511 01-410-75-00-4404 HANGING BASKETS 1,825 2,000 1,800 01-410-75-00-5418 MOSQUITO CONTROL 29,832 30,000 30,966 •. (1) 01-410-75-00-7004 SAFETY EQUIPMENT 441 1,000 400 (107) 01-410-75-00-7099 GRANDE RES PERIMETER RIDS - - - - 01-410-75-00-7100 STREET REHAB PROJECTS - - 01-410-75-00-7101 IN-TOWN ROAD PROGRAM 46 - - 7,363 01-410-75-00-7102 TREE&STUMP REMOVAL 4,312 10,000 10,000 (3,210) 01-410-75-00-7103 SIDEWALK CONSTRUCTION - 5,000 4,000 (34) 01410-75-00-7104 FOX HILL SSA EXPENSES - - - - 01-410-75-00-7106 ROAD CONTRIB FUND PROJECTS - - - - TOTAL EXPENSES:STREETS 626,090 654,435 538,777 102,435 HEALTH &SANITATION EXPENSES - 01-540-62-00-5442 GARBAGE SERVICES 1,121,092 1,140,000 1,140,000 14,840 01-540-62-00-5443 LEAF PICKUP 5,640 6,000 6,000 (1,680) TOTAL EXPENSES:HEALTH&SANITATION 1,126,732 1,146,000 1,146,000 13,160 SUMMARY - TOTAL GENERAL FUND REVENUES 11,160,943 11,488,253 11,061,59 (54,174) TOTAL GENERAL FUND EXPENSES 12,260,480 11,304,966 11,066,245 1,652,142 FUND SURPLUS(DEFICIT)BALANCE (1,099,537) 183,287 (4,654) 1 (1,706,316) 8 of 35 MOTOR FUEL TAX 2008-9 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget o1• Internal Revised REVENUES 15-000-40-00-3999 BEGINNING FUND BALANCE 336,488 47,268 300,934 (300,934) 15-000-40-00-4060 MOTOR FUEL TAX ALLOTMENTS 307,882 240,000 351,240 58,336 MFT High Growth - - - 15-000-44-00-4490 MISC INCOME 113,819 - 1 105 15-000-44-00-4401 GAME FARM ROAD DESIGN 430,000 - - 15-000-44-00-4402 FOX ROAD 38,057 (0) 15-000-46-00-4600 INVESTMENT INCOME 4,951 8,000 1,000 (221) TOTAL REVENUES: 763,140 725,268 691,231 (218,028) EXPENSES 15-000-65-00-5800 CONTINGENCY 462,206 - (38,685) 15-000-65-00-5804 Operating Supplies - - 66 15-000-65-00-5818 SALT 220,000 220,000 (49,732) 15-000-75-00-7007 SIGNS 15,000 15,000 (9,059) 15-000-75-00-7008 CRACK FILLING 20,000 20,000 (20,000) 15-000-75-00-7106 GAME FARM SURVEYING - 9,306 2,420 15-000-75-00-7107 GAME FARM ENGINEERING 66,039 66,039 (66,039) GAME FARM HOUSE DEMO - - - 15-000-75-00-7110 COLD PATCH 4,000 4,000 (82) 15-000-75-00-7111 HOT PATCH 8,500 8,500 2,511 15-000-75-00-7113 COUNTRYSIDE PKWY CONST. - - - 15-000-75-00-7115 PALMER COURT 15-000-75-00-7117 FAXON ROAD ROW ACQ - 15-000-75-00-7118 Rt.34&SYCAMORE TRAFF SIG 30,000 - - 15-000-75-00-7119 GAME FARM ROW 100,000 30,000 12,500 15-000-75-00-7120 FOX ROAD(RT.47-POPLAR) 140,000 151,604 2,306 15-000-75-00-7121 FAXON ROAD EXTENSION 15,147 - - 15-000-75-00-7122 FOX ROAD OVERLAY 2,750 - 15-000-75-00-7123 GUARDRAIL REPAIRS 25,000 25,000 (25,000) 15-000-75-00-7124 IL 47&US 30 SIGNALS - 8,000 (135) 15-000-99-00-9960 TRANSFER TO FOX INDUSTRIAL - - - - TOTAL EXPENSES: 462,206 646,436 557,449 (188,930) TOTAL FUND REVENUES 763,140 725,268 691,231 (218,028) TOTAL FUND EXPENSES 462,206 646,436 557,449 (188,930) FUND SURPLUS(DEFICIT)BALANCE 300,934 78,832 133,782 .: (29,098) 9 of 35 MUNICIPAL BUILDING FUND 2008-09 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget r Internal Revised REVENUES 16-000-40-00-3999 BEGINNING FUND BALANCE (514,524) (545,924) (560,274) 560,274 16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 13,650 55,000 10,000 r' (250) 16-000-42-00-4215 BEECHER RENTAL FEE - - 16-000-44-00-4400 BEECHER CENTER DONATION 16-000-49-00-4901 TRANSFER FROM GENERAL FUND (59,400) 16-000-49-00-4902 TRANS FROM LAND ACQUISITION - TOTAL REVENUES: (560,274) (490,924) (550,274) 560,024 EXPENSES - 16-000-62-00-5416 GENERAL BLDG&GRINDS 16-000-75-00-7008 ENTRY WAY SIGNS 16-000-75-00-7200 BLDG IMPROV-PARK&REC 16-000-75-00-7203 BLDG IMPROVE-PUBLIC WKS 16-000-75-00-7204 BLDG MAINT-CITY HALL 16-000-75-00-7206 LANDSCAPING-PUBLIC BLDINGS 16-000-75-00-7209 BEECHER PARKING LOT 16-000-75-00-7210 BLDG IMPROVE-POST OFFICE 16-000-75-00-7211 NEW BUILDINGS 16-000-99-00-9901 TRANSFER TO GENERAL FUND - - 16-000-99-00-9965 TRANSFER TO DEBT SERVICE 57,200 57,200 TOTAL EXPENSES: 57,200 57,200 TOTAL FUND REVENUES (560,274) (490,924) (550,274) 560,024 TOTAL FUND EXPENSES 57,200 57,200 FUND SURPLUS(DEFICIT)BALANCE (560,274) (548,124) (607,474) 560,024 10 of 35 FOX HILL SPECIAL SERVICE AREA 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION 2008-09 Actual Budget Revised Budget of* I Internal Revised REVENUES 11-000-40-00-3999 BEGINNING BALANCE - (7,986) (13,660) 13,660 11-000-40-00-4002 FOX HILL LEVY REVENUE 6,353 19,892 19,463 434 TOTAL REVENUES: 6,353 11,906 5,803 • :' 14,094 EXPENSES 11-000-65-00-5416 FOX HILL SSA EXPENSES 20,013 20,000 3,458 553 TOTAL EXPENSES: 20,013 20,000 3,458 553 TOTAL FUND REVENUES 6,353 11,906 5,803 • :• 14,094 TOTAL FUND EXPENSES 1 20,013 20,000 3,458 553 FUND SURPLUS(DEFICIT)BALANCE (13,660) (8,094) 2,345 ::. 13,541 11 of 35 SUNFLOWER SPECIAL SERVICE AREA 2009- 2009-10 Performance v. 2010 Internal Internal ACCOUNT NUMBER DESCRIPTION 2008-09 Actual Budget Revised Budget Revised REVENUES 12-000-40-00-3999 BEGINNING BALANCE - 2,057 1,099 (1,099) 12-000-40-00-4002 SUNFLOWER LEVY REVENUE 15,939 13,868 13,112 759 TOTAL REVENUES: 15,939 15,925 14,211 (340) EXPENSES - 12-000-65-00-5416 SUNFLOWER MAIN 14,840 23,000 8,253 529 TOTAL EXPENSES: 14,840 23,000 8,253 529 TOTAL FUND REVENUES 15,939 15,925 14,211 (340) TOTAL FUND EXPENSES 1 14,840 23,000 8,253 529 FUND SURPLUS(DEFICIT)BALANCE 1,099 (7,075) 5,958 (869) 12 of 35 POLICE CAPITAL 2009-10 Internal Performance v. 2008-09 2009-2010 Revised Internal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Revised REVENUES 20-000-40-00-3999 BEGINNING FUND BALANCE 197,265 82,648 93,203 (93,203) 20-000-42-00-4212 DEV FEES-POLICE 37,200 50,000 24,000 (4,050) 20-000-44-00-4402 K-9 DONATIONS - - - 20-000-44-00-4403 IN CAR VIDEO DONATIONS 2,720 1,660 20-000-44-00-4404 DONATIONS 2,915 - - - 20-000-44-00-4405 WEATHER WARNING SIREN C/O 82,648 82,648 (82,648) WEATHER WARNING SIREN FEE: - - 6,000 . . 613 20-000-44-00-4431 SALE OF POLICE SQUADS 1,081 1,500 2,600 20-000-44-00-4440 SEIZED VEHICLES 5,011 4,726 956 20-000-44-00-4499 Misc Income - - 1,070 20-000-49-00-4901 TRANSFER FROM GENERAL FD - - - TOTAL REVENUES: 243,472 215,296 214,797 (173,002) EXPENSES 20-000-44-00-5440 SEIZED VEHICLES 2,282 - 2,484 703 20-000-65-00-5811 LETHAL/NON-LETHAL WEAPON 400 10,000 - 910 20-000-75-00-7001 EQUIPMENT 4,128 40,000 40,000 .. (36,734) 20-000-75-00-7002 K-9 EQUIPMENT - 2,500 2,500 (2,500) 20-000-75-00-7003 EXPEDITION AND ACCESSOR - - 20-000-75-00-7005 VEHICLES 44,145 80,148 30,148 (30,148) 20-000-75-00-7006 CAR BUILD OUT 16,666 - - 20-000-75-00-7008 NEW WEATHER WARN SIRENS - - 20-000-75-00-7009 RES-WEATHER WARN SIREN 82,648 20-000-75-00-7010 NEW WORLD SOFTWARE - - LOAN TO THE GENERAL FUND 103,048 (103,048) 20-000-75-00-7011 ARCHITECT FEES - - - TOTAL EXPENSES: 67,621 215,296 178,180 (170,816) TOTAL FUND REVENUES 243,472 215,296 214,797 (173,002) TOTAL FUND EXPENSES 67,621 215,296 178,180 (170,816) FUND SURPLUS(DEFICIT)BALANCE 175,851 - 36,617 (2,185) 13 of 35 PUBLIC WORKS CAPITAL 2008-09 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget 009 Internal Revised REVENUES 21-000-40-00-3999 BEGINNING FUND BALANCE 507,295 92,295 196,095 (196,095) 21-000-42-00-4213 DEVELOPMENT FEES-PUBLIC WKS 86,500 70,000 40,300 7,150 21-000-44-00-4430 SALE OF EQUIPMENT 8,000 - - - 21-000-44-00-4499 Misc Income - 558 21-000-49-00-4915 TRANSFER FROM WATER FUND - 21-000-49-00-4920 TRANSFER FROM SEWER FUND - - - TOTAL REVENUES: 601,795 162,295 236,395 (188,387) EXPENSES 21-000-75-00-7001 EQUIPMENT 7,179 - - 21-000-75-00-7005 VEHICLES 38,195 46,000 - 21-000-75-00-7015 SKID STEER UPGRADE 4,399 4,500 4,000 21-000-75-00-7107 TRUCK ACCESSORIES 1,030 4,500 - 21-000-75-00-7110 PW BUILDING PAYMENT - 84,000 92,000 (9,705) 21-000-75-00-7130 FACILITY EXPANSION 354,897 - - 21-000-78-00-9009 USE OF RESERVE - 21-000-99-00-9941 TRANSFER TO PARKS CAPITAL - - - TOTAL EXPENSES: 405,700 139,000 96,000 (9,705) TOTAL FUND REVENUES 601,795 162,295 236,395 (188,387) TOTAL FUND EXPENSES 405,700 139,000 96,000 (9,705) FUND SURPLUS(DEFICIT)BALANCE 197095 23,295 140,395 (178,682) 14 of 35 PARKS & RECREATION CAPITAL 2008-09 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget Internal Revised REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 43,375 25,752 (25,752) BASEBALL FIELD CONSTRUCT - - - 22-000-42-00-4216 PARKS CAPITAL FEE 21,650 3,000 300 22-000-42-00-4217 PARK CAPITAL DONATIONS 11,822 206,708 (158,136) 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT - - 22-000-49-00-4930 TRANSFER FROM GENERAL FD 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - TOTAL REVENUES: 76,847 235,460 (183,588) EXPENSES 22-610-75-00-7006 PICK UP TRUCK/DUMP TRUCK - - - RAINTREE PARK 11 1,700 BASEBALL FIELD CONSTRUCT - 9,073 22-610-75-00-7015 PARKS EQUIPMENT 42,000 (42,000) 22-610-75-00-7016 COMPUTER SERVER - - 22-610-75-00-7018 1 PARK REDEVELOPMENTS 51,095 - TOTAL EXPENSES:PARKS 51,095 42,000 1 (31,228) TOTAL FUND REVENUES 76,847 235,460 (183,588) TOTAL FUND EXPENSES 51,095 42,000 1 (31,228) FUND SURPLUS(DEFICIT)BALANCE 25,752 193,460 (152,360) 15 of 35 CITY WIDE CAPITAL 2008-09 2009-2010 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget Internal Revised REVENUES 23-000-40-00-3999 BEGINNIING BALANCE (81,317) (93,178) 93,178 23-000-40-00-3996 ROAD CONTRIBUTION 66,000 200,000 24,000 (10,000) SAFE RT TO SCHOOL(DESIGN) - - - SAFE RT TO SCHOOL(CONST) - - 23-000-41-00-4115 Kennedy Road - - - 54,600 23-000-42-00-4211 ENGINEERING CAPITAL FEE 12,100 10,000 5,300 900 23-000-45-00-4500 DOWNTOWN BRWN GRANT - - - - BOND PROCEEDS - - 23-000-49-00-4901 TRANSFER FROM GEN FD 220,000 100,000 100,000 - TOTAL REVENUES: 298,100 228,683 36,122 138,678 EXPENSES 23-000-75-00-7006 ROAD CONTRIBUTION RESER 200,000 24,000 (24,000) 23-000-75-00-7005 ENGINEER CAPITAL(VEHICLES) 10,000 5,300 (5,300) CITY-COUNTY JEFFERSON ST - - PARKWAY TREE PLANTING SIDEWALK REPLACE/EXT 23-000-75-00-7099 PERIMETER RD STUDY - 23-000-75-00-7101 RON CLARK PROPERTY 100,000 100,000 100,000 23-000-75-00-7102 MCHUGH ROAD 171,602 - - 23-000-75-00-7103 SIDEWALK REPLACEMENT 2,229 - 23-000-75-00-7104 ROB ROY FALLS SIGNAL - 23-000-75-00-7105 BEECHER RD STUDY - 23-000-75-00-7106 DOWNTOWN BROWNFIELD - - 23-000-75-00-7107 COMED BIKE TRAIL - - 23-000-75-00-7108 RAYMOND BASIN - - 23-000-75-00-7109 KENNEDY ROAD - - 23-000-75-00-7110 ASPHUALT PAVEMENT TREAT 46,606 - - 23-000-75-00-7115 PALMER COURT 70,841 - - SAFE ROUTES TO SCHOOL - - SAFE RTS TO SCHOOL(CONS) - - BEECHER RD RIVER CROSSING - - RT.34 BIKE TRAIL - - TOWN SQUARE PARK - RT.126/71 ISLAND SCAPING - RT.47 23-000-75-00-7117 FAXON ROAD ROW - 23-000-75-00-7118 CENTEX LOAN 108,000 - TOTAL EXPENSES 391,278 418,000 129,300 lisillell (29,300) TOTAL FUND REVENUES 298,100 228,683 36,122 138,678 TOTAL FUND EXPENSES 391,278 418,000 129,300 (29,300) FUND SURPLUS(DEFICIT)BALANCE (93,178) (189,317) (93,178) 167,978 16 of 35 Water Fund 2008-09 2009-10 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget 1 Internal Revised REVENUES 51-000-40-00-3999 BEGINNING FUND BALANCE - - - 51-000-42-00-4240 BULK WATER SALES 4,364 12,000 2,000 (1,121) 51-000-42-00-4241 WATER SALES 1,640,023 1,400,000 1,225,000 366,745 51-000-42-00-4242 WATER METER SALES 69,762 107,500 42,000 2,255 51-000-42-00-4243 LEASE REVENUE-H2O TOWER 27,908 29,000 29,000 (1,751) 51-000-44-00-4035 Developer Donations - - - - 51-000-44-00-4498 RECAPTURE - 6,071 51-000-44-00-4499 BAD DEBT RECOVERY - 4,027 .• (337) 51-000-44-004490 MISCELLANEOUS INCOME 1,665 - - 471 51-000-46-004600 INVESTMENT INCOME 16,156 25,000 1,705 371 51-000-49-00-4952 Transfer from Sewer - - - 81,750 TOTAL OPERATING REVENUES: 1,759,878 1,573,500 1,303,732 454,453 51-200-40-00-3999 BEGINNING FUND BALANCE (164,223) (164,225) (488,270) 488,270 51-200-42-00-4220 CONNECTION FEES 311,440 636,000 190,000 11,466 51-200-42-00-4230 MPI CONNECTION FEE RECOV - - - - 51-200-42-00-4240 AUTUMN CREEK CONN RECD 51-200-42-00-4221 SW WTR MAIN PROJECT REV 51-200-42-00-4222 USGS SHALLOW WATER REV 51-200-46-00-4600 INVESTMENT INCOME 10,556 1,200 (74) 51-200-48-00-4800 LOAN PROCEEDS CONTRACT B.1 - - - IMPROVEMENT EXPANSION FEE - 51-200-49-00-4901 TRANSFER FROM GENERAL FD 200,000 - - TOTAL IMPROVEMENTS REVENUES: 357,773 471,775 (297,070) 499,662 TOTAL REVENUES: 2,117,651 2,045,275 1,006,662 954,115 OPERATIONS EXPENSES: 51-000-50-00-5107 SALARIES-EMPLOYEE 361,467 367,155 367,154 (23,937) 51-000-50-00-5136 SALARIES-PART TIME 3,582 - - 51-000-50-00-5137 SALARIES-OVERTIME 10,745 30,000 15,000 (11,364) 51-000-61-00-5300 LEGAL SERVICES - - - 51-000-61-00-5303 JULIE SERVICE 3,727 9,000 5,000 (2,021) 51-000-62-00-5401 CONTRACTUAL SERVICES 9,755 7,500 5,500 (2,551) 51-000-62-00-5407 TREATMENT FACILITIES O&M 210,951 220,000 220,000 7,523 51-000-62-00-5408 MAINTENANCE-EQUIPMENT 7,014 7,000 7,000 (3,716) 51-000-62-00-5409 MAINTENANCE-VEHICLES 4,128 8,000 8,000 (1,721) 51-000-62-00-5411 MAINTENANCE-COMPUTERS - 500 - 51-000-62-00-5413 MAINTENANCE-CONTROL SYS - - - 51-000-62-00-5421 WEARING APPAREL 2,155 4,000 3,000 (609) 51-000-62-00-5422 WATER TOWER PAINTING 223,284 50,000 68,612 - 51-000-62-00-5434 RENTAL-EQUIPMENT 233 1,000 1,000 (1,000) 51-000-62-00-5435 ELECTRICITY 354,272 289,000 289,000 (12,711) 51-000-62-00-5436 TELEPHONE 20,616 22,000 22,000 1,420 51-000-62-00-5438 CELLULAR TELEPHONE 3,980 3,300 3,300 (893) 51-000-64-00-5600 DUES 785 1,000 700 (19) 51-000-64-00-5603 SUBSCRIPTIONS 23 250 250 (144) 51-000-64-00-5604 TRAINING&CONFERENCES 2,402 1,600 1,600 (776) 51-000-64-00-5605 TRAVEL/MEALS/LODGING 786 1,600 1,600 (6) 51-000-65-00-5804 OPERATING SUPPLIES 45,261 45,000 30,000 (12,904) 51-000-65-00-5808 POSTAGE&SHIPPING 16,710 22,000 22,000 (5,970) 51-000-65-00-5809 PRINTING&COPYING 2,269 13,000 2,500 (181) 51-000-65-00-5810 PUBLISHING&ADVERTISING 37 1,200 250 (250) 51-000-65-00-5812 GASOLINE 34,324 38,000 32,000 (5,866) 51-000-65-00-5815 HAND TOOLS 53 1,000 1,000 (860) 51-000-65-00-5817 GRAVEL 3,106 2,000 2,000 (308) 51-000-65-00-5820 CHEMICALS - - 51-000-65-00-5822 WATER SAMPLES 13,143 1 14,000 14,000 (11,668) 51-000-66-00-8200 INTEREST EXPENSE - 51-000-66-00-8800 Amortization Expense 17 of 35 Water Fund 2008-09 2009-10 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget Internal Revised 51-000-72-00-6500 IMRF PARTICIPANTS 30,845 32,964 31,719 (1,874) 51-000-72-00-6501 SOCIAL SECURITY&MEDICARE 29,990 30,382 29,235 (3,474) 51-000-75-00-7002 COMPUTER EQUIP&SOFTWARE 1,320 - - - 51-000-75-00-7004 SAFETY EQUIPMENT 729 1,000 1,000 (47) 51-000-75-00-7506 METER READERS 8,970 5,800 - - 51-000-75-00-7507 HYDRANT REPLACEMENT 2,017 4,000 6,000 169 51-000-75-00-7508 METERS&PARTS 96,660 107,500 50,000 (4,776) 51-000-75-00-7509 ELECTRICITY MONITOR - - - 51-000-78-00-9005 REFUND 390 51-000-78-00-9006 MERIT - 51-000-78-00-9009 USE OF RESERVE 51-000-99-00-9000 Depreciation Expense - - - 51-000-99-00-9901 TRANSFER TO GENERAL FUND 250,000 75,569 91,863 (16,294) 51-000-99-00-9952 Transfer to Sewer-Fixed Assets - - - 51-000-99-00-9950 TRANSFER TO PW EQUIP CAP - - TOTAL OPERATIONS EXPENSES: 1,755,728 1,416,320 1,332,283 (116,827) IMPROVEMENT EXPENSES: 51-200-61-00-5300 LEGAL SERVICES - 4,000 4,000 (4,000) 51-200-61-00-5301 ENGINEERING-GENERAL SVCS 1,550 - - 51-200-61-00-5400 RADIUM COMP PROJ/CNT B.2&3 6,674 - 51-200-61-00-5401 ENG-RADIUM/CNT B.2&B.3 598 438 51-200-61-00-5402 ENG-SW H2O PROJ-F 9,670 - 51-200-61-00-5405 PROF SVC/CONTRACT B.2&3 - 51-200-61-00-5407 CONTRACT B1 CONSRUCTION 51-200-61-00-5408 CENTRAL ZONE WATER IMP 51-200-61-00-5410 ENGINEERING-CENTRAL ZONE - 51-200-61-00-5415 USGS GROUNDWATER STUDY 51-200-61-00-5416 USGS GRNDWTR COUNTYWIDE 51-200-61-00-5417 USGS GRDWTR SHALLOW WTR 51-200-61-00-5418 ENG TOWER LANE REHAB H.1 51-200-61-00-5419 ENG WELL 4 REHAB H.1 51-200-61-00-5422 Well 9 Construction 51-200-62-00-5460 MPI RECOVERY 51-200-62-00-5461 AUTUMN CREEK RECOVERY 51-200-62-00-5462 FOX HILL WATERMAIN RECAPTURE GAME FARM WATERMAINS METER RETROFIT - 51-200-62-00-5463 KENDALLWOOD ESTATES REIMB 96,602 - 51-200-62-00-5464 GRANDE RESERVE COURT ORDER - 137,928 (22,984) 51-200-65-00-5421 GIS SYSTEM - 51-200-65-00-5800 CONTINGENCY - - 107,836 (174,267) 51-200-66-00-6007 RADIUM COMPLIANCE BOND 33,150 33,150 33,150 - 51-200-66-00-6041 IEPA DRINKING WATER PRINCIPAL 68,947 125,031 125,031 (1) 51-200-66-00-6042 IEPA DRINKING WATER INTEREST 39,449 - - - 51-200-66-00-6056 2006A REFUNDING WTR INTEREST BD 46,053 - - 51-200-66-00-6057 2006A REFUNDING WTR PRINCIPAL BD 56,053 101,707 101,707 1 4. (1) 51-200-66-00-6058 NORTH WTR TOWER 2002 ISSUE BD 117,200 145,000 146,100 (1,100) 51-200-66-00-6059 2007A REFUNDING WTR BOND 134,841 134,667 - 134,666 51-200-66-00-6072 2005C-$2M ALT REV WATER INTEREST 86,300 - - - 51-200-66-00-6073 2005C-$2M ALT REV WATER PRINCIPAL 80,000 81,750 81,750 81,750 51-200-75-00-7503 SOUTHWEST WATER MAIN PROJ - - - 51-200-75-00-7504 NORTH WATER TOWER 2,200 51-200-75-00-7509 SCADA System 51-200-75-00-7520 SW Interceptor 442 51-200-75-00-7522 IN TOWN ROAD PROGRAM WTR PROJ 5,305 51-200-99-00-9901 TRANSFER TO GENERAL FUND 200,000 51-200-99-00-9965 TRANSFER TO DEBT FUND - - - ,TOTAL IMPROVEMENT EXPENSES: 985,033 625,305 737,502 122,337 18 of 35 Water Fund 2008-09 2009-10 2009-10 Internal Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Revised Budget Internal Revised TOTAL EXPENSES: 2,740,762 2,041,625 2,069,785 5,510 TOTAL FUND REVENUES 2,117,651 2,045,275 1,006,662 •. 954,115 TOTAL FUND EXPENSES 2,740,762 2,041,625 2,069,785 5,510 FUND SURPLUS(DEFICIT)BALANCE (623,111) 3,650 (1,063,123) 948,606 19 of 35 Sewer Fund 2009-10 Internal 2008-09 2009-2010 Revised Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Internal Revised REVENUES 52-000-40-00-3999 BEGINNING FUND BALANCE - - - 52-000-42-00-4240 LIFT STATION INCOME 7,500 7,500 1 (7,500) 52-000-42-00-4250 SEWER MAINTENANCE FEES 712,331 583,200 475,000 248,012 52-000-42-00-4251 SEWER CONNECTION FEES 69,950 200,000 22,200 1,200 52-000-44-00-4498 RECAPTURE - 9,106 �. 52-000-44-00-4035 Developer Donations - - 52-000-44-00-4410 Reimbursements - - 5,708 52-000-46-00-4600 INVESTMENT INCOME 19,712 - 1,800 276 TOTAL MAINTENANCE REVENUES: 809,493 790,700 508,107 247,696 IMPROVEMENT REVENUES: 52-200-40-00-3999 BEGINNING FUND BALANCE - 1,500,000 1,500,000 (1,500,000) 52-200-42-00-4220 CONNECTION FEES 238,138 200,000 775,600 10,800 52-200-42-00-4221 RIVER CROSSING FEES 151 - - - 52-200-42-00-4229 NORTH BRANCH#2(DEV REV) - - - 52-200-42-00-4805 COUNTRYSIDE INTERCEPTOR - (450,889) 901,778 52-200-46-00-4600 INVESTMENT INCOME 5,844 9,000 65-M 32 52-200-48-00-4803 ROB ROY CREEK REVENUE - - 52-200-48-00-4804 SWEST SERVICE AREA INTERCPT 52-200-49-00-4999 Capital Contributions - 52-200-49-00-4901 TRANSFER FROM GENERAL FUND 150,000 - - TOTAL IMPROVEMENT REVENUES: 394,133 1,709,000 1,824,776 (587,390) TOTAL REVENUES: 1,203,626 2,499,700 2,332,883 (339,694) MAINTENANCE EXPENSES: - 52-000-50-00-5108 SALARIES-REGULAR 190,554 256,445 262,619 2,876 52-000-50-00-5136 PART TIME - - - - 52-000-50-00-5137 SALARIES-OVERTIME 2,740 8,000 5,000 (4,551) 52-000-62-00-5401 CONTRACTUAL SERVICES 2,623 6,500 4,000 408 52-000-62-00-5408 MAINTENANCE-EQUIPMENT 1,246 5,000 5,000M (3,158) 52-000-62-00-5409 MAINTENANCE-VEHICLES 1,678 4,000 4,000 2,725 52-000-62-00-5419 MAINTENANCE-SANITARY SEWER 4,430 20,000 10,000 (4,231) 52-000-62-00-5421 WEARING APPAREL 2,156 2,500 1,800 (117) 52-000-62-00-5422 LIFT STATION MAINTENANCE 22,972 25,000 15,000 (7,286) 52-000-62-00-5434 RENTAL-EQUIPMENT - 1,000 500 (500) 52-000-62-00-5435 ELECTRICITY 29,342 75,000 20,000 (6,393) 52-000-62-00-5438 CELLULAR TELEPHONE 1,525 2,500 1,800 (518) 52-000-64-00-5604 TRAINING&CONFERENCES 733 500 500 (500) 52-000-64-00-5605 TRAVEL/MEALS/LODGING - 500 500 (500) 52-000-65-00-5800 Contingencies - - - 18,356 52-000-65-00-5802 OFFICE SUPPLIES 969 2,500 1,500 65 52-000-65-00-5804 OPERATING SUPPLIES - - 33 52-000-65-00-5805 SHOP SUPPLIES 1,800 2,500 2,500 (654) 52-000-65-00-5812 GASOLINE 33,923 26,000 26,000 .• 69 52-000-65-00-5815 HAND TOOLS - 1,000 1,000 (936) 52-000-65-00-5817 GRAVEL 2,000 2,000 (1,941) 52-000-65-00-5823 SEWER CHEMICALS - 52-000-66-00-8200 INTEREST EXPENSE - 52000-66-00-8800 Amortization Expense - - 52-000-72-00-6500 IMRF PARTICIPANTS 13,552 21,949 21,949 (609) 52-000-72-00-6501 SOCIAL SECURITY&MEDICARE 12,934 20,230 20,230 (937) 52-000-75-00-7002 COMPUTER EQUIP&SOFTWARE 135 1,000 500 (500) 52-000-75-00-7003 OFFICE EQUIPMENT - 500 250 (250) 52-000-75-00-7004 SAFETY EQUIPMENT 1,007 1,000 1,000 (482) 52-000-75-00-7900 Depreciation Expense - 20 of 35 Sewer Fund 2009-10 Internal 2008-09 2009-2010 Revised Performance v. ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Internal Revised 52-000-78-00-9005 MERIT 52-000-78-00-9009 USE OF RESERVE - - - 52-000-99-00-9901 TRANSFER TO GENERAL FUND 70,000 58,640 58,640 52-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL - - TOTAL MAINTENANCE EXPENSES: 394,319 544,264 466,288 (9,530) IMPROVEMENT EXPENSES: 52-200-62-00-5401 CONTRACTUAL/PROF SVCS 52-200-62-00-5402 ENG/LEGAL/CONTINGEN-COUNSDE GAME FARM SANITARY SSES REPAIR - 52-200-66-00-6017 2005C$2M ALT REV 81,750 81,750 (81,750) 52-200-62-00-5462 FOX HILL SEWER RECAPTURE - - 2007A BOND - 134,666 (134,666) 52-200-62-00-5463 LENNAR SEWER RECAPTURE 30,996 ••. 52-200-66-00-6003 2003 A BRUELL ST BOND 166,102 161,713 161,713 52-200-66-00-6004 BRUELL ST PRINCIPAL BOND - - 52-200-66-00-6008 COUNTRYSIDE PRINCIPAL BOND 251,138 252,288 252,288 52-200-66-00-6011 COMED HYDRALIC PRINCIPAL BOND 185,975 187,525 187,525 52-200-66-00-6016 2005D ROB ROY BOND 467,336 581,181 581,181 (195,231) 52-200-66-00-6018 2008 Rob Roy Refi - - 112,231 52-200-66-00-6049 SANITARY SIPHON INTEREST IEPA - - 52-200-66-00-6050 SANITARY SIPHON PRINCIPAL IEPA 38,980 38,980 38,980 •: 52-200-66-00-6055 IEPA WASTE WATER LOAN 107,051 107,051 107,051 52-200-75-00-7503 COUNTRYSIDE INTERCEPTOR - - - 52-200-75-00-7505 ROB ROY CREEK SANITARY - 52-200-75-00-7506 SOUTHWEST SERVICE AREA INTER 550,735 52-200-99-00-9901 TRANSFER TO GENERAL FUND 150,000 - 52-200-99-00-9951 Transfer to Water - 81,750 52-200-99-00-9965 TRANSFER TO DEBT SERVICE - - - TOTAL IMPROVEMENT EXPENSES: 1,917,316 1,410,488 1,576,150 (217,666) TOTAL EXPENSES: 2,311,636 1,954,752 2,042,438 ME - (227,197) TOTAL FUND REVENUES 1,203,626 2,499,700 2,332,883 (339,694) TOTAL FUND EXPENSES 2,311,636 1,954,752 2,042,438 (227,197) FUND SURPLUS(DEFICIT)BALANCE (1,108,010) 544,948 290,445 (112,497) 21 of 35 LAND CASH 2009-10 Internal Performance 2008-09 2009-2010 Revised v.Internal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Actual Revised REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE (272,822) (495,020) (295,847) 295,847 72-000-44-00-4413 REIMB FROM OTHER GOV'TS 602,026 - 72-000-47-00-4700 OSLAD GRANT-PRAIRIE MEADOW - - 400,000 (400,000) 72-000-47-00-4700 OSLAD GRANT-WHISPERING MEA 362,000 72-000-47-00-4701 GREENBRIAR - - - 72-000-47-00-4702 BIKE PATH GRANT 200,000 103,000 337 72-000-47-00-4705 COUNTRY HILLS - - - 72-000-47-00-4709 SUNFLOWER 72-000-47-00-4712 RIVER'S EDGE 72-000-47-00-4715 WHITE OAK UNIT 1&2 1,406 72-000-47-00-4717 KYLYN'S CROSSING - 72-000-47-00-4718 FOXFIELD II PARK LC - 72-000-47-00-4719 WILDWOOD - 72-000-47-00-4727 GRANDE RESERVE - 72-000-47-00-4751 CANNONBALL RIDGE GRANT - 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH - - 72-000-47-00-4732 RAINTREE VILLAGE - 28,000 OSLAD RAINTREE - - - 72-000-47-00-4734 WHISPERING MEADOWS-(Kimball Hill) 13,533 3,383 0 72-000-47-00-4736 `Gn%r-c`^^^BRIARWOOD - - 72-000-47-00-4737 CALEDONIA - - - - 72-000-47-00-4738 AUTUMN CREEK 30,999 15,000 53,197 9,230 72-000-47-00-4744 HUDSON LAKES - - - - 72-000-47-00-4745 PRESTWICK - 72-000-47-00-4749 BLACKBERRY WOODS 1,136 72-000-47-00-4750 KENDALLWOOD ESTATES - - - 72-000-47-00-4752 BRISTOL BAY 85,000 50,000 100.000 WHEATON WOODS GRANT - - - 72-000-49-00-4902 TRANSFER FROM LAND ACQ 72-000-49-00-4903 TRANSFER FROM PARK&REC - - - TOTAL REVENUES: 461,278 159,980 363,733 (94,585) EXPENSES 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - - - 72-000-75-00-7304 SUNFLOWER 72-000-75-00-7311 CANNONBALL ESTATES/KYLYNS - - 72-000-75-00-7317 HEARTLAND CIRCLE 133,749 - 22,408 (0) 72-000-75-00-7326 MOSIER HOLDING COSTS 6,000 6,000 10,000 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - - 72-000-75-00-7328 PRAIRIE MEADOWS-(Menards Res.) 148,206 - - 72-000-75-00-7330 WHISPERING MEADOWS-(Kimball Hill) 134,578 174,000 •• 22,015 72-000-75-00-7332 CALEDONIA - - - - 72-000-75-00-7333 RAINTREE VILLAGE 3,405 38,572 72-000-75-00-7334 HOOVER HOLDING COSTS - - 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 50,187 - 2,650 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL - 45,000 24,585 (9,051) 72-000-75-00-7700 PARKS MAINTENANCE FACILITY - - - 72-000-78-00-9012 REC CENTER AGREEMENT 100,000 BRISTOL BAY PARKA - - - 72-000-99-00-9901 TRANSFER TO GENERAL FUND 181,000 70,408 60,449 - TOTAL EXPENSES: 757,125 159,980 294,092 12,964 TOTAL FUND REVENUES 461,278 159,980 363,733 (94,585) TOTAL FUND EXPENSES 757,125 159,980 294,092 12,964 FUND SURPLUS(DEFICIT)BALANCE (295,847) - 69,641 M. (107,549) 22 of 35 Parks and Recreation-Operating Budget 2009-10 Internal Performance 2008-09 2009-2010 Revised FY 09 v.lnternal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Actual Revised RECREATION REVENUES 79-000-40-00-3999 BEGINNING FUND BALANCE (31,925) (41,000) (56,112) 56,112 79-000-42-00-4270 FEES FOR PROGRAMS 244,521 243,225 230,572 (50,342) 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 29,597 27,000 33,500 6,073 79-000-42-00-4281 DEPOSITS - - - - 79-000-42-00-4285 VENDING MACHINE INCOME - 79-000-42-00-4286 RENTAL INCOME 15,991 - 79-000-42-00-4288 GOLF OUTING REVENUE 34,210 27,000 8,659 - 79-000-42-00-4291 HOMETOWN DAYS 110,763 117,000 128,000 9,448 79-000-42-00-4295 MISC RETAIL - 3,000 100 (100) 79-000-44-00-4400 DONATIONS 15,501 14,000 14,000 (3,424) 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 900 500 978 79-000-46-00-4600 INVESTMENT INCOME 1,370 3,000 500 (214) 79-000-49-00-4902 LOAN FROM GENERAL FUND - - 150,000 - 79-000-49-00-4901 TRANS FROM GENERAL FD/REC 1,080,348 979,500 969,500 - TOTAL RECREATION REVENUES: 1,502,376 1,373,625 1,479,219 18,530 PARKS REVENUES 0 TRANS FROM GENERAL FD/REC 79-000-42-00-4287 PARK RENTAL INCOME - 15,000 15,000 4,329 79-000-44-00-4404 TREE DONATIONS 800 500 500 (500) TOTAL PARKS REVENUES: 800 15,500 15,500 3,829 TOTAL PARKS&RECREATION REVENUES 1,503,176 1,389,125 1,494,719 1 22,359 PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 402,683 394,500 376,500 11 7,000 79-610-50-00-5136 SALARIES-PART-TIME 27,925 10,000 8,500 1• (991) 79-610-50-00-5137 SALARIES-OVERTIME 3,264 5,000 1,000 1: (692) 79-610-61-00-5320 MASTER PLAN/COMMUNITY SURVEY 1,155 - - - 79-610-62-00-5405 PARK CONTRACTUAL 20,294 3,000 3,000 (2,135) 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 7,983 11,000 11,000 1 (658) 79-610-62-00-5417 MAINTENANCE-PARKS 27,282 35,000 34,000 (3,828) 79-610-62-00-5421 WEARING APPAREL 2,801 4,500 4,500 (476) 79-610-62-00-5434 RENTAL-EQUIPMENT 1,631 3,500 2,500 (2,500) 79-610-62-00-5438 CELLULAR TELEPHONE 3,927 4,500 4,500 (1,415) 79-610-62-00-5440 LAND DEVELOPER - - - 79-610-62-00-5445 LEGAL EXPENSES 10,742 4,000 9,000 (4,418) 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS - - - 79-610-64-00-5604 TRAINING AND CONFERENCE 834 400 (400) 79-610-64-00-5605 TRAVEL EXPENSE 41 - - 79-610-64-00-5612 CONTINUING EDUCATION - - - 79-610-65-00-5802 OFFICE SUPPLIES 142 500 500 .• (431) 79-610-65-00-5804 OPERATING SUPPLIES 20,214 25,750 23,750 (5,293) 79-610-65-00-5812 GASOLINE - - - - 79-610-65-00-5815 HAND TOOLS 923 1,750 1,750 9 79-610-65-00-5824 CHRISTMAS DECORATIONS 2,330 500 500 309 79-610-65-00-5825 PUBLIC DECORATION - 500 500 (404) 79-610-72-00-6500 IMRF PARTICIPANTS 32,296 33,159 33,159 •.1 (199) 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 33,192 31,327 31,327 (2,087) COMPUTER EQUIP&SOFTWARE - - - - 79-610-75-00-7003 OFFICE EQUIPMENT - 500 500 (370) 79-610-75-00-7701 FLOWERS/TREES 257 1,500 1,200 1 (190) 79-610-78-00-9005 MERIT - - - TOTAL EXPENSES:PARKS 599,916F 570,485 548,086 (19,170) MOD Parks and Recreation-Operating Budget 2009-10 Internal Performance 2008-09 2009-2010 Revised FY 09 v.lnternal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Actual Revised RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 400,557 358,738 342,238 399 79-650-50-00-5108 CONCESSION STAFF 8,842 9,000 9,000 968 79-650-50-00-5109 PRE SCHOOL SALARIES 36,905 18,000 20,000 (532) 79-650-50-00-5136 PART TIME SALARIES „ 42,060 13,500 13,500 (18) 79-650-50-00-5137 OVERTIME - 350 - 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 87,243 66,000 16,000 11 (1,900) 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 2,966 3,000 3,000 (716) 79-650-62-00-5401 CONTRACTUAL SERVICES - - 50,000 (8,801) 79-650-62-00-5408 MAINTENANCE SUPPLIES 3,714 3,750 2,000 (1,175) 79-650-62-00-5409 MAINTENANCE-VEHICLES 1,552 1,700 1,000 (413) 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 4,267 5,000 4,500 (355) 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 489 900 500 (455) 79-650-62-00-5435 ELECTRICITY 12,031 23,000 22,000 .'1 (6,310) 79-650-62-00-5437 TELEPHONE/INTERNET 1,179 1,300 650 729 79-650-62-00-5438 CELLULAR TELEPHONE 4,717 3,000 3,000 (22) 79-650-62-00-5445 PORTABLE TOILETS 5,556 5,000 4,500 337 79-650-62-00-5603 PUBLISHING/ADVERTISING 41,405 27,000 27,000 1,013 79-650-62-00-5605 BOOKS/PUBLICATIONS 708 100 104 0 - 79-650-62-00-5606 DEPOSIT REFUND - - 79-650-64-00-5600 DUES 713 1,000 1,000 1. 61 79-650-64-00-5602 PROF GROWTH/SUBSCRIPT - 79-650-64-00-5604 TRAINING AND CONFERENCE 2,455 79-650-64-00-5605 TRAVEL EXPENSE 354 - - 79-650-65-00-5802 OFFICE SUPPLIES 4,599 4,500 3,500 (1,132) 79-650-65-00-5803 PROGRAM EXPENSES 54,603 57,750 56,000 (14,824) 79-650-65-00-5804 OPERATING SUPPLIES 643 1,500 1,000 900 79-650-65-00-5805 RECREATION EQUIPMENT 1,788 3,000 2,000 (1,490) 79-650-65-00-5808 POSTAGE&SHIPPING 12,009 5,000 6,000 1,391 79-650-65-00-5812 GASOLINE 4,511 5,000 3,500 (1,654) 79-650-65-00-5826 MILEAGE 146 400 400 (400) 79-650-65-00-5827 GOLF OUTING EXPENSES 21,457 18,000 5,131 . 1 870 79-650-65-00-5828 CONCESSIONS 18,658 13,000 18,000 6,239 MISC RETAIL - - - 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 94,783 93,000 103,000 (2,421) 79-650-65-00-5840 SCHOLARSHIPS 1,049 2,000 1,000 (844) 79-650-65-00-5841 PROGRAM REFUND 11,291 9,000 9,000 (3,051) 79-650-72-00-6500 IMRF PARTICIPANTS 35,095 29,804 31,300 375 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 40,430 35,847 35,847 1 (5,662) 79-650-75-00-7002 COMPUTER EQUIP&SOFTWARE 157 500 500 (402) REPAYMENT OF GEN FUND LOAN - - 150,000 1 - 79-650-78-00-9005 MERIT - 75 79-650-78-00-9009 USE OF RESERVE 440 - - TOTAL EXPENSES:RECREATION 959,372 818,639 946,245 . : (39,295) TOTAL FUND REVENUES 1,503,176 1,373,625 1,494,719 22,359 TOTAL FUND EXPENSES 1,559,288 1,389,125 1,494,331 (58,466) FUND SURPLUS(DEFICIT)ENDING BALANCE (56,112) (15,500)1 388 80,825 24 of 35 RECREATION CENTER 2009-10 Internal Performance 2008-09 2009-2010 Revised FY 09 v. Internal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Actual Revised REVENUES 80-000-40-00-3999 BEGINNING BALANCE - (83,000) (77,579) 77,579 80-000-42-00-4200 MEMBERSHIP FEES 321,099 400,000 410,000 (22,025) 80-000-42-00-4210 GUEST FEES 7,517 10,000 7,200 (2,897) 80-000-42-00-4220 SWIM CLASS 17,060 42,000 42,000 (11,051) 80-000-42-00-4230 PERSONAL TRAINING FEES 11,576 20,000 15,000 (2,397) 80-000-42-00-4240 TANNING SESSIONS 2,817 5,000 2,100 490 80-000-42-00-4270 FEES FOR PROGRAMS 121,406 194,000 194,000 (70,927) 80-000-42-00-4280 CONCESSIONS 8,372 12,000 12,500 265 80-000-42-00-4295 MISC RETAIL - - 100 49 80-000-42-00-4285 VENDING MACHINES - - - - 80-000-42-00-4286 RENTAL INCOME 4,698 5,500 4,500 (444) 80-000-44-00-4400 DONATIONS/SPONSORSHIPS 3,447 12,000 700 2,476 TRANSFER IN 100,000 - - - 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 1,100 500 900 TOTAL REVENUES: 597,992 618,600 611,021 (27,982) EXPENSES 80-000-50-00-5107 SALARIES 27,886 34,200 34,200 (132) 80-000-50-00-5109 SALARIES-PRE SCHOOL 35,781 48,000 30,000 (7,356) 80-000-50-00-5136 SALRIES-PART TIME 90,600 105,000 101,000 640 80-000-50-00-5137 SALARIES-OVER TIME 953 1,000 1,000 (1,000) 80-000-50-00-5150 SALARIES-INSTRUCTORS 59,912 86,000 67,000 (14,266) 80-000-62-00-5401 CONTRACTUAL SERVICES - - 18,000 2,975 80-000-62-00-5408 MAINTENANCE SUPPLIES 14,184 12,000 10,000 (645) 80-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 2,131 2,750 3,500 1,058 80-000-62-00-5416 MAINTENANCE-GENERAL 16,432 1 10,000 14,000 (198) 80-000-62-00-5426 GRANTS - 1,100 500 (284) 80-000-62-00-5430 TOWEL RENTAL 536 1,000 1,200 (172) 80-000-62-00-5431 POOL REPAIR 10,258 7,500 8,500 (2,290) 80-000-62-00-5432 LEASE PAYMENT 175,000 210,000 210,000 - 80-000-62-00-5433 LICENSES/PERMITS 342 1,000 1,000 (850) 80-000-62-00-5434 POOL SUPPLIES 4,375 5,000 4,500 (1,335) 80-000-62-00-5435 ELECTRICITY 27,119 47,000 35,000 (6,425) 80-000-62-00-5437 TELEPHONE 1,455 1,750 2,000 (153) 80-000-62-00-5438 CELLULAR PHONE 596 700 700 (190) 80-000-62-00-5439 PROPERTY TAX - 26,480 26,320 0 80-000-62-00-5440 SECURITY 200 720 720 (440) 80-000-62-00-5603 PUBLISHING/ADVERTISING 859 1,500 1,500 (22) 80-000-62-00-5605 BOOKS/PUBLICATION 105 100 100 (100) 80-000-64-00-5600 DUES 174 200 200 (111) 80-000-64-00-5604 TRAINING&CONFERENCES 660 - - - 80-000-64-00-5605 TRAVEL EXPENSES 70 - - 80-000-65-00-5802 OFFICE SUPPLIES 5,045 4,000 4,000 (1,617) 80-000-65-00-5803 PROGRAM EXPENSES 18,631 31,000 27,000 (7,881) 80-000-65-00-5804 OPERATING SUPPLIES 2,593 3,800 3,800 (1,635) 80-000-65-00-5805 RECREATION EQUIPMENT 6,678 20,000 10,000 (5,900) 80-000-65-00-5808 POSTAGE&SHIPPING 73 800 800 (620) 80-000-65-00-5812 GASOLINE - 300 300 (300) 80-000-65-00-5826 MILEAGE 87 250 250 (250) 80-000-65-00-5828 CONCESSIONS 5,234 4,500 4,500 7,115 MISC RETAIL - - 76 (76) 80-000-65-00-5840 SCHOLARSHIPS - 500 500 (500) 80-000-65-00-5841 PROGRAM REFUNDS 2,700 1,000 3,046 2,787 80-000-65-00-5842 MEMBERSHIP REFUNDS 1,294 1,000 1,000 25 of 35 RECREATION CENTER 2009-10 Internal Performance 2008-09 2009-2010 Revised v. Internal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Actual Revised 80-000-72-00-6500 IMRF 4,088 2,922 11,000 (2,196) 80-000-72-00-6501 SOCIAL SECURITY 15,658 20,976 20,976 (4,942) 80-000-75-00-7002 COMPUTER EQUIP&EQUIP 22,278 1,000 3,200 (22) 80-000-75-00-7003 OFFICE EQUIPMENT - 500 500 (500) 80-000-75-00-7500 PHONE SYSTEM 6,074 200 200 (200) 80-000-78-00-9909 BAD DEBT/LOSS - - 80-000-78-00-9002 NICOR 15,509 10,000 8,220 80-000-99-00-9979 TRANSFER TO PARKS&REC - - - - TOTAL RECREATION EXPENSES: 575,571 695,748 672,088 (38,809) TOTAL FUND REVENUES 597,992 618,600 611,021 (27,982) TOTAL FUND EXPENSES 575,571 695,748 672,088 (38,809) FUND SURPLUS(DEFICIT)ENDING BALANCE (77,579) (77,148) (61,067) 10,827 26 of 35 LIBRARY 2009-10 Internal Performance 2008-09 2009-2010 Revised v.Internal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Revised REVENUES 82-000-40-00-3992 LIBRARY BOND PER RE TAXES 564,050 564,040 (2,890) 82-000-40-00-3995 CARRY OVER-BOND EXPAN - - 82-000-40-00-3996 CARRY OVER-BOOK DEV FEES - - 82-000-40-00-3997 CARRY OVER-BLDG DEV FEES 325,000 325,000 (325,000) 82-000-40-00-3998 CARRY OVER-MEMORIALS - - - 82-000-40-00-3999 BEGINNING FUND BALANCE 884,709 600,755 600,755 (600,755) 82-000-40-00-4000 REAL ESTATE TAXES 1,115,409 626,202 626,602 (3,978) 82-000-40-00-4010 PERSONAL PROPERTY TAX 4,551 3,720 4,255 884 82-000-40-00-4015 TRANS FROM GENERAL FUND - - 82-000-42-00-4211 DEVELOPMENT FEES-BUILDING 32,700 40,000 40,000 (24,450) 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 32,700 40,000 40,000 (24,450) 82-000-42-00-4260 COPY FEES 2,729 2,500 2,500 1,272 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 16,758 20,000 20,000 (5,280) 82-000-42-00-4286 RENTAL INCOME 1,100 - 1,000 (1,000) 82-000-42-00-4287 LIBRARY BLDG RENTAL - 1,000 849 390 82-000-43-00-4330 LIBRARY FINES 9,531 8,000 8,000 3,503 82-000-44-00-4412 INSURANCE REIMBURSEMENTS - - - 6,181 82-000-44-00-4432 SALE OF BOOKS 719 1,000 1,000 (577) 82-000-44-00-4450 MEMORIALS - 2,000 2,000 2,451 82-000-45-00-4550 GRANTS 1,363 - - 1,000 82-000-45-00-4560 LIBRARY PER CAPITA GRANT - 17,500 17,500 (3,945) 82-000-46-00-4600 INVESTMENT INCOME 10,985 17,400 17,400 (15,448) 82-000-46-00-4601 INVESTMENT INCOME-BLDG - TOTAL REVENUES: 2,113,254 2,269,127 2,270,901 (992,093) EXPENSES 82-000-50-00-5107 SALARIES-EMPLOYEES 428,161 800,000 800,000 (313,325) 82-000-50-00-5203 GROUP HEALTH INSURANCE 47,457 68,200 68,200 2,605 82-000-50-00-5204 GROUP LIFE INSURANCE 992 2,000 2,000 (760) 82-000-50.00-5205 DENTAL&VISION ASSISTANCE 4,010 5,200 5,200 389 82-000-61-00-5322 BONDING 2,565 3,000 3,000 222 82-000-61-00-5323 ATTORNEY 595 10,000 10,000 (7,875) 82-000-62-00-5401 CONTRACT SERVICES 19,931 40,000 40,000 (23,132) 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 10,400 30,000 30,000 1 (9,752) 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 6,404 20,000 20,000 (17,494) 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 1,638 15,000 15,000 (12,558) 82-000-62-00-5435 ELECTRICITY 15,454 7,500 7,500 (2,697) 82-000-62-00-5436 TELEPHONE 4,218 7,500 7,500 (2,302) 82-000-62-00-5437 GAS HEAT - 40,000 40,000 (32,794) 82-000-62-00-5438 DATABASE - 15,000 15,000 (1,204) 82-000-64-00-5603 SUBSCRIPTIONS 5,205 15,000 15,000 (10,750) 82-000-64-00-5604 TRAINING&CONFERENCES 3,421 4,000 4,000 (3,642) 82-000-64-00-5607 PUBLIC RELATIONS - 2,000 2,000 (1,337) 82-000-64-00-5616 EMPLOYEE RECOGNITION 1,194 4,000 4,000 (2,887) 82-000-65-00-5800 CONTINGENCIES 6,923 109,677 109,677 (104,692) 82-000-65-00-5802 OFFICE SUPPLIES 6,362 15,000 15,000 • : (5,191) 82-000-65-00-5806 LIBRARY SUPPLIES 9,446 20,000 20,000 (15,920) 82-000-65-00-5807 CUSTODIAL SUPPLIES 8,932 20,000 20,000 (8,896) 82-000-65-00-5808 POSTAGE&SHIPPING 1,156 2,000 2,000 (262) 82-000-65-00-5810 PUBLISHING&ADVERTISING 63 2,000 2,000 (1,971) 82-000-65-00-5826 MILEAGE 989 1,000 1,000 (434) 82-000-65-00-5832 VIDEOS 4,961 25,000 25,000 (20,250) 82-000-65-00-5833 ALARM MONITORING - - 82-000-65-00-5834 LIBRARY PROGRAMMING 11,126 20,000 20,000 (9,863) 27 of 35 LIBRARY 2009-10 Internal Performance 2008-09 2009-2010 Revised v.Internal ACCOUNT NUMBER DESCRIPTION Actual Budget Budget Actual Revised 82-000-65-00-5835 LIBRARY BOARD EXPENSES 147 2,000 2,000 (1,967) 82-000-65-00-5836 BOOKS-ADULT 20,412 50,000 50,000 (29,787) 82-000-65-00-5837 BOOKS-JUVENILE 19,724 50,000 50,000 (9,675) 82-000-65-00-5838 BOOKS-AUDIO 11,708 30,000 30,000 (21,824) 82-000-65-00-5839 BOOKS-REFERENCE 21,716 35,000 35,000 (10,903) 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 38,068 40,000 40,000 (23,362) 82-000-65-00-5841 MEMORIALS/GIFTS 2,844 2,000 2,000 2,416 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 6,850 40,000 40,000 (23,829) 82-000-65-00-5843 CD's/Music 6,643 15,000 15,000 (12,037) 82-000-65-00-5844 MEETING ROOM - 1,000 1,000 1 (950) 82-000-66-00-6012 2005B LIBRARY BOND 346,106 345,125 345,125 0 82-000-66-00-6014 2006 LIBRARY BOND 121,300 218,925 218,925 - 82-000-72-00-6500 IMRF PARTICIPANTS 14,704 22,000 22,000 (2,134) 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 32,754 55,000 55,000 (18,309) 82-000-75-00-7002 COMPUTER EQUIP&SOFT 12,188 20,000 20,000 (15,724) 82-000-75-00-7003 AUTOMATION 38,933 40,000 40,000 (15,027) 82-000-75-00-7703 BUILDING EXPANSION 18,492 - - 27,625 82-000-78-00-9020 TRANSFER TO DEBT SVC - - - - TOTAL EXPENSES: 1,314,192 2,269,127 2,269,127 1. :.: (762,259) TOTAL FUND REVENUES 2,113,254 2,269,127 2,270,901 (992,093) TOTAL FUND EXPENSES 1,314,1921 2,269,127 2,269,127 (762,259) FUND SURPLUS(DEFICIT)BALANCE 799,062 0 1,774 : 1 (229,833) 28 of 35 United City of Yorkville FY 09/ 10 Audit City Council February 8 , 2011 Background Discussion outlined in February 4, 2011 memo from Bart Olson to City Council in City Council packet for tonight's meeting http://yorkvi I le.il.us/2011 Meeting Min utesAgendasand Packets.php FY 09/ 10 runs from : May 1 , 2009 to April 30 , 2010 How did we get here ? Definition of " here" From estimating a $0 general fund fund balance in February 2010 to a negative N$492,000 fund balance as of April 30, 2010 For a more comprehensive definition of " here, " check past City Council and Administration Committee packets for the past year and stay tuned for the FY 11/ 12 budget discussions over the next few months How did we get here ? Four reasons in FY 09/ 10 Bad debt writeoffs Sales Tax incentive agreements Police capital fund loan rejected Health insurance and salary budget estimates were wrong How did we get here ? Bad Debt Dollar amounts listed on our books as assets ( accounts receivable) that were not received When those assets are not received , or not expected to be received , they are turned into " bad debt"" and are removed from our financial statements as an asset How did we get here ? Bad Debt The City's bad debt policy has a general timeframe of 12 months to wait from declaring something bad debt and writing it off the books : Policy instituted in 2008. An example of bad debt: City enters into an agreement to complete a piece of infrastructure, with a commitment from a developer to reimburse by a certain date The commitment, because it is within a legal document, is listed as a receivable (asset) in our books The reimbursement date passes One year later, the receivable is declared a bad debt and is written down How did we get here ? Bad Debt This form of asset tracking is the accepted way of government budgeting and auditing How did we get here ? Bad Debt None of the bad debt written off this year is " new" If it's not a " new" issue, why are we discussing it? Because our staff and the auditors decided to write-off a large percentage of the remaining bad debt that is not tied to the landfill application This gives us a more clear picture of our fund balance How did we get here ? Sales tax " Prior period adjustment" Sales tax rebates were booked in FY 09/10 that should have been booked in FY 08/09 Impact on FY 09/10 audit is $ 177,283 Kendall Marketplace was a larger percentage of total sales tax than expected Impact on FY 09/ 10 audit is $ 153, 140 How did we get here ? Police capital loan During revised budget discussions, the police capital fund was going to loan the general fund $ 103 , 000 would be repaid over next four fiscal years Loan was to be booked as revenue Auditors and staff decided after the fact that it wasn 't proper, so it was not completed How did we get here ? Health insurance and salary budget estimates The easiest issue to understand Health insurance and salary budget estimates were wrong It appears figures were not updated as employees left the City mid-year How do we get to where we want to be? With a negative fund balance and poor cash position , budget surpluses must be run each year in the general fund for the next few fiscal years With layoffs, other non - personnel cuts, new revenues (OTB, cell towers) the City is better positioned to run budget surpluses in the general fund for the next few fiscal years More adjustments must be made, and will during the FY 11/ 12 budget discussion How do we get to where we want to be ? The budget process FY 11/ 12 Tentative Budget Timeline City Administrator and Finance Director meeting with the Mayor and department heads this next week Available for public inspection Friday, February 18 Saturday, February 26 at gam - Special City Council March 8 - Budget public hearing March 22 - City Council discussion April 12 - City Council discussion April 26 - City Council (last possible date to approve budget) Reviewed By: Agenda Item Number Legal ❑ CA#1 EST. - 1 1836 Finance ❑ Engineer ❑ —�.-=�- g Agenda Item Tracking Number 0� � City Administrator ■ Consultant El EDC 2010-43 Ken WA ComN Ct.E `�,� ❑ City Council Agenda Item Summary Memo Title: Eldamain Road Reconstruction—Intergovernmental Agreement Meeting and Date: CC/February 8, 2011 Synopsis: An intergovernmental agreement between the City of Yorkville, the City of Plano and Kendall County regarding the future reconstruction for a segment of Eldamain Road. Council Action Previously Taken: Date of Action: 12/14/10 Action Taken: City Council tabled this item. Item Number: EDC 2010-43 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. T Memorandum EST, `� � 1836 To: City Council .. �, . 5 . From: Krysti J. Barksdale-Noble, Community Development Director `C—IJ ' CC: Bart Olson, City Administrator <L.E Date: December 10, 2010 Subject: Eldamain Road Reconstruction—Intergovernmental Agreement Attached is a redlined draft of an intergovernmental agreement between the City of Yorkville, the City of Plano and Kendall County regarding the future reconstruction of Eldamain Road from Menards Distribution Center north to Galena Road. As you are aware, Eldamain Road is a county road and serves as the physical boundary between Yorkville (east) and Plano (west). Yorkville currently has a boundary agreement with Plano, executed in 1999 (recorded 2001) and amended in 2005, which governs future land use and annexation of unincorporated properties within 1.5 miles of their respective corporate limits. As part of the boundary agreement, each municipality agreed to share the cost towards future improvements to Eldamain Road. Plano has already contributed $3.4 million and Yorkville has not made any contributory payments. The boundary agreement is set to expire in 2019. Approximately 5 years ago, Kendall County took jurisdiction over all of Eldamain Road to forward its transportation plan to reconstruct, reconfigure and extend Eldamain Road from US 34 south to Walker Road; making Eldamain Road a major north/south collector roadway in Kendall County similar to Orchard Road. The reconstruction of Eldamain Road would provide an alternate route for semi-truck traffic currently using Rte. 47. The proposed intergovernmental agreement, for a term of 20 years, deals specifically with the segment of Eldamain Road that is immediately adjacent to Yorkville and Plano. As lead agency, the County will front all costs associated with the reconstruction project estimated at $6.3 million. The agreement states each municipality is to repay its $2.1 million share for the road reconstruction project through the collection of recapture payments from future annexed properties located along the roadway based on a per lineal foot fee. Yorkville has approximately 11,290 lineal feet of frontage along Eldamain Road, and the estimated assessed fee per lineal foot for recapture is $336.59, for a total of$3.8 million. This total amount includes repayment of the city's $1.7 million of cost-sharing obligations per the Yorkville/Plano boundary agreement and$2.1 million share of the total County's reconstruction costs. The draft agreement also includes provisions related to the City acquisition of frontage along Eldamain Road for future county right-of-way, and the potential for a reduction in recapture costs per lineal foot should federal or state grant funds be allocated for the reconstruction of Eldamain Road. 1 clp ^I^ � Memorandum EST. `x..77,�.:,1836 f- To: Economic Development Committee O From: Krysti J. Barksdale-Noble Community Development Director CC: Bart Olson, City Administrator <kE Date: December 3, 2010 Subject: Eldamain Road Reconstruction—Intergovernmental Agreement Attached is a redlined draft of an intergovernmental agreement between the City of Yorkville, the City of Plano and Kendall County regarding the future reconstruction of Eldamain Road from Menards Distribution Center north to Galena Road. As you are aware, Eldamain Road is a county road and serves as the physical boundary between Yorkville (east) and Plano (west). Yorkville currently has a boundary agreement with Plano, executed in 1999 (recorded 2001) and amended in 2005, which governs future land use and annexation of unincorporated properties within 1.5 miles of their respective corporate limits. As part of the boundary agreement, each municipality agreed to share the cost towards future improvements to Eldamain Road. Plano has already contributed $3.4 million and Yorkville has not made any contributory payments. The boundary agreement is set to expire in 2019. Approximately 5 years ago, Kendall County took jurisdiction over all of Eldamain Road to forward its transportation plan to reconstruct, reconfigure and extend Eldamain Road from US 34 south to Walker Road; making Eldamain Road a major north/south collector roadway in Kendall County similar to Orchard Road. The reconstruction of Eldamain Road would provide an alternate route for semi-truck traffic currently using Rte. 47. The proposed intergovernmental agreement, for a term of 20 years, deals specifically with the segment of Eldamain Road that is immediately adjacent to Yorkville and Plano. As lead agency, the County will front all costs associated with the reconstruction project estimated at $6.3 million. The agreement states each municipality is to repay its $2.1 million share for the road reconstruction project through the collection of recapture payments from future annexed properties located along the roadway based on a per lineal foot fee. Yorkville has approximately 11,290 lineal feet of frontage along Eldamain Road, and the estimated assessed fee per lineal foot for recapture is $336.59, for a total of$3.8 million. This total amount includes repayment of the city's $1.7 million of cost-sharing obligations per the Yorkville/Plano boundary agreement and$2.1 million share of the total County's reconstruction costs. The draft agreement also includes provisions related to the City acquisition of frontage along Eldamain Road for future county right-of-way, and the potential for a reduction in recapture costs per lineal foot should federal or state grant funds be allocated for the reconstruction of Eldamain Road. 1 i � �• t;l P-:�=j,q�i`. t._ �-fuart A ro,- - ! �VI . it 1 I •.............j f KM,onl"Fery ..f_ { r X'i( N li i i� r: i LjL ! �,."7�/ 1« f'��• 1 ^�~$ �� ..�1f`, \ A \ T $ ,r: Dswagp lSandwi �Millbrood I ✓1•• I it I MI 1111i glon 1 � 1 P oliet jr~ t, lt"4 r' I ---PldnJJville.. _' Dates Effective --`I Yorkville/Montgomery-November 26,2007 lhru November 26,2027 Yorkville/Oswego-January 25,20021hru September 1,2021 —�sbo Yorkville/Plainfield-January 30,2001 thru January 30,2021 ` YorkvillelPWno-June 24,1999 lhru June 24,2019 Yorkville/Sugar Grove-April 27,2000 lhru April 27,2020 i Minh oka J United City of Yorkville & Surrounding Boundary Agreements December 17,2008 Ordinance No. 2011- AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH KENDALL COUNTY AND THE CITY OF PLANO GOVERNING THE RECONSTRUCTION OF ELDAMAIN ROAD WHEREAS, the United City of Yorkville is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, Kendall County, the United City of Yorkville and the City of Plano are "public agencies" within the meaning of the Intergovernmental Cooperation Act (5 ILCS 220/1, et seq.) and have authority to exercise, combine and transfer their powers, functions and authority jointly with each other as public agencies; and, WHEREAS, Kendall County, the United City of Yorkville and the City of Plano are "units of local government" within the context of Section 10 of Article VII, of the Illinois Constitution of 1970 and have the authority to obtain or share services, and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance; and, WHEREAS, Kendall County, the United City of Yorkville and the City of Plano are authorized pursuant to the above authority to enter into an intergovernmental agreement for the reconstruction, financing, and recapturing of costs for the improvements to Eldamain Road which is under the jurisdiction of Kendall County. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2. That the agreement between Kendall County, the City of Plano, and the United City of Yorkville entitled, Intergovernmental Agreement Between Kendall County, City of Plano and City of Yorkville, An Agreement Governing the Reconstruction of Eldamain Road from Menards to Galena Road, ("Intergovernmental Agreement") a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved. Section 3. That the Mayor and City Clerk are hereby authorized to execute and deliver said Intergovernmental Agreement. 1 Section 4. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and the Intergovernmental Agreement. Section S. This Ordinance shall be in full force and effect upon passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR 2 INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY, CITY OF PLANO AND CITY OF YORKVILLE An agreement governing the reconstruction of Eldamain Road from Menards to Galena Road WHEREAS, Kendall County, the City of Plano, and the City of Yorkville are all units of local government authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220 et seq. and the Illinois Constitution Article VII Sec. 10, and; WHEREAS, Kendall County, hereinafter referred to as County, has jurisdiction over Eldamain Road for its entirety, and; WHEREAS, the County seeks to make certain improvements to Eldamain Road from the Menards Distribution Center north to Galena Road to address the growing capacity needs of the roadway, improve public safety and stimulate the economies of local municipalities, and; WHEREAS, specific improvements for the proposed roadway include the construction of one lane of concrete pavement in each direction, all appropriate turning lanes, paved shoulders, a raised grass median, pavement markings and all other appurtenances necessary to complete the reconstruction of the roadway in accordance with County specifications, and; WHEREAS, the City of Plano, hereinafter referred to as Plano, has corporate boundaries lying immediately adjacent to and West of the centerline of Eldamain Road; and City of Yorkville, hereinafter referred to as Yorkville, has corporate boundaries lying immediately adjacent to and East of the centerline of Eldamain Road, and; WHEREAS, both Plano and Yorkville share the vision of the County to make improvements to Eldamain Road from the Menards Distribution Center to Galena Road for reasons aforesaid, and; WHEREAS, said agencies desire to codify the terms of agreement as they relate to the cost of the project, the recapture of fees, the timing of repayment of fees and expenses, the dedication of necessary rights-of-way, the cost of engineering and any and all other items expressly identified and contained herein. Now, THEREFORE, in consideration of the mutual promises, obligations and undertakings set forth herein, the parties mutually agree as follows: 1. The above recitals are incorporated herein by reference. 2. The County will prepare or cause to be prepared all documents related to the reconstruction of Eldamain Road from the Menards Distribution Center north to Galena Road, including, but not limited to, engineering plans, specifications, estimates, contracts,bonds, and certificates of insurance, as well as all documentation required for accurate payment of all contractors and subcontractors working on the project under the terms and conditions of the contract, identified by the County as Section 07-00096-00-RP, at no cost to Plano and Yorkville. 3. The County will acquire necessary rights-of-way for the project, identified as Section 07-00096-00-RP, at no cost to Plano and Yorkville. Plano and Yorkville shall be responsible for acquiring rights of way for future improvements as set forth in paragraph 11 below. 4. As lead agency, the County will cause the reconstruction of Eldamain Road to be completed in a timely manner, and will make payment(s) to those performing the work in accordance with the contract documents. 5. The parties mutually agree that the estimated cost to improve Eldamain Road is $6.3 million. Said costs shall be divided and assessed equally between the County, Plano and Yorkville, with the municipal shares being assessed per lineal foot of frontage along Eldamain Road. It is the understanding of all parties hereto that the Municipal Corporations, Plano and Yorkville, will not be responsible to directly pay said fees, but shall collect fees pursuant to recapture agreements as permitted by law in any applicable annexation agreement from future municipal developments, and upon receipt of such fees from developers shall turn over those fees to the County as a recapture of costs for construction of the roadway. 6. The City of Plano and the United City of Yorkville have heretofore entered into a Boundary Agreement between the United City of Yorkville, Illinois, and the City of Plano, Illinois, a copy of which has heretofore been filed for record in the Office of the Recorder of Deeds of Kendall County as Document Number 200100005727 and Document Number 200500008114. Said Agreement between the cities provides, at Paragraph 7, for a cost sharing for future improvements to Eldamain Road. 7. Pursuant to the terms of Paragraph 7 of the Boundary Agreement, the City of Plano has already expended the sum of$3,400,000.00 for improvements to Eldamain Road. The obligation of the City of Plano to contribute further to the costs to improve Eldamain Road contemplated by the Agreement shall not occur until such time as the United City of Yorkville has contributed from recapture fees not less than $3,400,000.00 to the project as set forth in the following Paragraphs of this Agreement. 8. Based upon current estimates, the City of Plano's share of the costs of the project will be $2,100,000.00 (1/3rd of $6,300,000.00). Accordingly, based upon current estimates of cost, the contribution to be collected by the City of Plano will be in the sum of$400,000.00. 9. Based upon current estimates, the share of the cost to be recaptured by the United City of Yorkville shall be assessed at $336.59 per lineal foot of frontage on the East side of Eldamain Road (11,290.00 lineal feet) and that the share of the cost to be recaptured by the City of Plano shall be assessed at $34.85 per lineal foot along the West side of Eldamain Road (11,468 lineal feet) , and shall be paid to the County under the following terms. Plano agrees to make every reasonable effort to assess through recapture and collect not less than $34.85 per lineal foot and Yorkville agrees to make every reasonable effort to assess through recapture and collect not less than $336.59 per lineal foot from all developments in each respective community that have frontage on Eldamain Road between Menards Distribution Center and Galena Road, excluding those properties that have existing annexation agreements approved as of the date of the signing of this instrument. Collected fees shall be paid to the County not more than 180 days after recording of the final plat for any and all municipal developments that have frontage on Eldamain Road. 10. Upon completion of the improvements and the finalization of the computation of the costs of the project, the parties agree to execute an Amendment to this Agreement incorporating the final "AS BUILT" costs and adjusting, based upon final "AS BUILT" costs, the allocations set forth above. 11. In order to accommodate future multi-lane improvements, Plano and Yorkville also agree to use their best efforts to acquire from all future developed properties with frontage along Eldamain Road and to grant to the County of Kendall, at no costs to the Cities, not less than 60' nor more than 75' of road right-of-way, measured from the centerline of Eldamain Road to the right-of-way line, along the entire frontage of all developed properties that have frontage along Eldamain Road, at the time of annexation or platting of said developing properties. The exact width of right-of-way required shall be designated by the County Engineer of Kendall County. 12. In the event federal stimulus funds, or any other federal or state grant funds are allocated for the reconstruction of Eldamain Road, Section 07-00096-00-RP, the municipal share of recapture costs, identified above, shall be reduced proportionally for both Plano and Yorkville. Specifically, recapture costs per lineal foot shall be reduced to equal the following: Yorkville: [1 - Grant Funds / $6.3 million] x $336.59; Plano: [1 - Grant Funds/$6.3 million] x $34.85. 13. This Agreement is executed in triplicate and each party shall retain one completely executed copy, each of which is deemed an original. 14. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether written or oral. This Agreement supersedes any prior written or oral agreements between the parties and may not be modified except in writing acknowledged by all parties. 15. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provisions of this agreement is invalid or unenforceable, but that by limiting such provision it becomes valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 16. This agreement shall be in full force and effect for a period of 20 years from the date of execution of the agreement. 17. This Agreement may be terminated only by mutual consent of all of the parties acknowledged in writing. IN WITNESS WHEREOF,the parties mutually agree to the terms and conditions contained herein. FOR THE COUNTY ATTEST NAME John Purcell Debbie Gillette TITLE County Board Chair County Clerk SIGNATURE DATE FOR THE CITY OF PLANO ATTEST NAME Robert Hausler Deanna Brown TITLE Mayor of Plano City Clerk SIGNATURE DATE FOR THE CITY OF YORKVILLE ATTEST NAME Valerie Burd Jacquelyn Milschewski TITLE Mayor of Yorkville City Clerk SIGNATURE DATE SEAL 1: Cite ol'Plano.2011 EldamainPecrniS11-uctirntA,reement.INVG.020311.Clean and 1-inaLdoc Reviewed By: Agenda Item Number O J A Legal ❑ CA#2 EST. f 1836 Finance ❑ Engineer ❑ Tracking Number 0) City Administrator ❑ C,lse. ?O Consultant ❑ .�l�W�ry PS 2011-01 C E je `��° Chief of Police ■ Agenda Item Summary Memo Title: Police Reports for October,November, and December 2010 Meeting and Date: City Council/2-08-11 Synopsis: Council Action Previously Taken: Date of Action: PS 1/27/11 Action Taken: Consensus of committee for this item to move forward to CC 2/8/11 consent agenda. Item Number: PS 2011-01 Type of Vote Required: Council Action Requested: Submitted by: Shamim Shamsuddin Police Name Department Agenda Item Notes: C/r y� J� p` EST. ,J °L 1B36F LE YORKVILLE POLICE DEPARTMENT Richard T. Hart, Chief of Police 804 Game Farm Road I Yorkville, Illinois 60560 Phone: 630-553-4340 1 Fax: 630-553-1141 Date: November 2, 2010 To: Chief Richard T. Hart From: Ron Diederich, Director of Support Services Reference: Monthly Mileage Report During the month of October 2010,the Yorkville Police Department logged a total of 19,031 miles. Individual miles are: Monthly Current Reassign/ Squad Vehicle VIN Squad Usage Miles Miles Replace Date M-1 2006 Dodge Charger 1142 Patrol/Backup 2,436 103,114 2011/2012 M-2 2006 Chevrolet Impala 0558 Chief 468 62,122 2011/2012 M-3 2007 Chevrolet Impala 8282 Patrol 599 65,017 2010/2011 M-4 M-5 2007 Chevrolet Impala 7933 Patrol 839 65,010 2010/2011 M-6 2003 Chevrolet Impala 9327 Deputy Chief 849 84,677 2010/2011 M-7 2011 Ford Crown Victoria 2003 Patrol 804 1,169 2014/2015 M-8 2011 Ford Crown Victoria 2002 Patrol 1,564 1,857 2014/2015 M-9 2000 Ford Crown Victoria 9878 YMS-SRO 210 92,303 2010/2011 M-10 2006 Chevrolet Impala 6611 Patrol 1,191 92,105 2009/2010 M-11 2003 Ford Crown Victoria 9356 0 110,340 2009/2010 M-12 1999 Ford Expedition 0930 215 91,939 2010/2011 M-13 2009 Ford Crown Victoria 5720 Patrol 199 24,012 2014/2015 M-14 2003 Ford Crown Victoria 9357 Cadet 470 124,601 2010/2011 M-15 M-16 2004 Ford Ex edition 7301 Deputy Chief 623 103,351 2010/2011 M-17 2004 Chevrolet Impala 6120 Detective 589 44,928 2014/2015 M-18 2008 Ford Crown Victoria 2870 Patrol 1,661 63,295 2010/2011 M-19 2009 Chevrolet Impala 2152 Patrol 1,040 32,990 2012/2013 M-20 2005 Chevrolet Tahoe 3189 Patrol Sergeant 1,364 58,578 2011/2012 M-21 2007 Ford Crown Victoria 2143 0 117,563 2009/2010 M-22 2007 Ford Crown Victoria 2141 Patrol 964 107,938 2009/2010 M-23 2007 Ford Crown Victoria 2142 YHS-SRO 221 115,501 2009/2010 M-24 2008 Ford Explorer 7066 Patrol Sergeant 1,530 65,310 2011/2012 M-25 2003 Chevrolet Impala 6632 Administrative 301 73,706 2012/2013 M-26 2000 Chevrolet Pickup 2387 Support Services 870 128,464 Confiscated M-27 2001 Ford Focus 3709 Lieutenant 24 130,503 Confiscated Ronald E. Diederich, DSS �lA EST. 1835 0 f %y 0 YORKVILLE POLICE DEPARTMENT Richard T. Hart, Chief of Police 804 Game Farm Road I Yorkville, Illinois 60560 Phone: 630-553-4340 1 Fax: 630-553-1141 Date: December 6th, 2010 To: Chief Richard T. Hart From: Deputy Chief Dave Delaney Reference: Monthly Mileage Report During the month of November 2010, the Yorkville Police Department logged a total 25,690 miles. Individual miles are: Monthly Current Reassign/ Squad Vehicle VIN Squad Usage Miles Miles Replace Date M-1 2006 Dodge Charger 1142 Patrol/Backup 2,396 105,510 2011/2012 M-2 2006 Chevrolet Impala 0558 Chief 493 62,615 2011/2012 M-3 2007 Chevrolet Impala 8282 Patrol 4,166 69,183 2010/2011 M-4 M-5 2007 Chevrolet Impala 7933 Patrol 1,132 66,142 2010/2011 M-6 2003 Chevrolet Impala 9327 Deputy Chief 385 85,062 2010/2011 M-7 2011 Ford Crown Victoria 2003 Patrol 1,113 2,282 2014/2015 M-8 2011 Ford Crown Victoria 2002 Patrol 2,760 4,617 2014/2015 M-9 2000 Ford Crown Victoria 9878 YMS-SRO 276 92,381 2010/2011 M-10 2006 Chevrolet Impala 6611 Patrol 1370 93,475 2009/2010 M-11 2003 Ford Crown Victoria 9356 YHS-SRO 0 110,340 2009/2010 M-12 1999 Ford Expedition 0930 Lieutenant 351 92,290 2010/2011 M-13 2009 Ford Crown Victoria 5720 Patrol 0 24,012 2014/2015 M-14 2003 Ford Crown Victoria 9357 Cadet 799 125,400 2010/2011 M-15 M-16 2004 Ford Expedition 7301 Deputy Chief 743 104,094 2010/2011 M-17 2004 Chevrolet Impala 6120 Detective 559 45,487 2014/2015 M-18 2008 Ford Crown Victoria 2870 Patrol 180 63,475 2010/2011 M-19 2009 Chevrolet Impala 2152 Patrol 1467 34,457 2012/2013 M-20 2005 Chevrolet Tahoe 3189 Patrol Sergeant 1896 60,474 2011/2012 M-21 2007 Ford Crown Victoria 2143 Patrol 0 117,563 2009/2010 M-22 2007 Ford Crown Victoria 2141 Patrol 1352 109,290 2009/2010 M-23 2007 Ford Crown Victoria 2142 Patrol 82 115,419 2009/2010 M-24 2008 Ford Explorer 7066 Patrol Sergeant 2179 67,489 2011/2012 M-25 2003 Chevrolet Impala 6632 Administrative 609 74,315 2012/2013 M-26 2000 Chevrolet Pickup 2387 Support Services 766 129,230 Confiscated M-27 2001 Ford Focus 3709 Detective Lt. 616 131,119 Confiscated � - /� Deputy Chief Dave Delaney #102 z o IT EST. ,� �` " 1836 o YORKVILLE POLICE DEPARTMENT Richard T. Hart, Chief of Police 804 Game Farm Road I Yorkville, Illinois 60560 Phone: 630-553-4340 1 Fax: 630-553-1141 Date: January 5th, 2011 To: Chief Richard T. Hart From: Deputy Chief Dave Delaney Reference: Monthly Mileage Report During the month of December 2010, the Yorkville Police Department logged a total 20,803 miles. Individual miles are: Monthly Current Reassign/ Squad Vehicle VIN Squad Usage Miles Miles Replace Date M-1 2006 Dodge Charger 1142 Patrol/Backup 1,567 107,077 2011/2012 M-2 2006 Chevrolet Impala 0558 Chief 452 63,067 2011/2012 M-3 2007 Chevrolet Impala 8282 Patrol 1,733 70,916 2010/2011 M-5 2007 Chevrolet Impala 7933 Patrol 1,089 67,231 2010/2011 M-6 2003 Chevrolet Impala 9327 Deputy Chief 254 85,316 2010/2011 M-7 2011 Ford Crown Victoria 2003 Patrol 902 3,184 2014/2015 M-8 2011 Ford Crown Victoria 2002 Patrol 1,773 6,390 2014/2015 M-9 2000 Ford Crown Victoria 9878 YMS-SRO 0 92,381 2010/2011 M-10 2006 Chevrolet Impala 6611 Patrol 1,339 94,814 2009/2010 M-11 2003 Ford Crown Victoria 9356 YHS-SRO 0 110,340 2009/2010 M-12 1999 Ford Expedition 0930 Lieutenant 0 92,290 2010/2011 M-13 2009 Ford Crown Victoria 5720 Patrol 813 24,825 2014/2015 M-14 2003 Ford Crown Victoria 9357 Cadet 598 125,998 2010/2011 M-16 2004 Ford Expedition 7301 Deputy Chief 450 104,544 2010/2011 M-17 2004 Chevrolet Impala 6120 Detective 172 45,659 2014/2015 M-18 2008 Ford Crown Victoria 2870 Patrol 3,480 66,955 2010/2011 M-19 2009 Chevrolet Impala 2152 Patrol 1,256 35,713 2012/2013 M-20 2005 Chevrolet Tahoe 3189 Patrol Sergeant 1,478 61,952 2011/2012 M-21 2007 Ford Crown Victoria 2143 Patrol 0 117,563 2009/2010 M-22 2007 Ford Crown Victoria 2141 Patrol 919 110,209 2009/2010 M-23 2007 Ford Crown Victoria 2142 Patrol 181 115,600 2009/2010 M-24 2008 Ford Explorer 7066 Patrol Sergeant 1,644 69,133 2011/2012 M-25 2003 Chevrolet Impala 6632 Administrative 207 74,522 2012/2013 M-26 2000 Chevrolet Pickup 2387 Support Services 101 129,331 Confiscated M-27 2001 Ford Focus 3709 Administrative 355 131,474 Confiscated M-28 1997 Cadillac Deville 8741 Investigations Lt. 40 87,489 Confiscated Deputy Chief Dave Delaney #102 Yorkville Police Department Incident Report Summary October 15, 2010 through November 14, 2010 Report #10-2253 to #10-2483 I E J Report# Date Offense Location 2010-00002253 10/15/2010 9513- MOTORIST ASSIST-LOCKOUT 500 BLK. &BRIDGE STREET 2010-00002254 10/15/2010 2480 - SUSPENDED/REVOKED DL WEST STREET/W.CENTER STREET 2010-00002255 10/15/2010 9061 - LOST ARTICLES 700 BLK. GAME FARM ROAD 2010-00002256 10/15/2010 0810-THEFT OVER$300 1000 BLK. N.BRIDGE STREET 2010-00002257 10/15/2010 9005-ASSIST GOVERNMENT AGENCY 1600 BLK.JOHN STREET 2010-00002258 10/15/2010 0810 -THEFT OVER$300 600 BLK. W.VETERANS PARKWAY 2010-00002259 10/15/2010 0610-BURGLARY 100 BLK.W.CENTER STREET 2010-00002260 10/15/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002261 10/15/2010 9020-SUSPICIOUS CIRCUMSTANCES 2000 BLK. &BRIDGE STREET 2010-00002262 10/15/2010 5081 - IN-STATE WARRANT ROUTE 47/E.HYDRAULIC STREET 2010-00002263 10/15/2010 0486-DOMESTIC BATTERY 800 BLK. GAME FARM ROAD 2010-00002264 10/15/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. ESSEX COURT 2010-00002265 10/15/2010 1740-RUNAWAY-MRAI 1700 BLK. COLUMBINE COURT 2010-00002266 10/15/2010 9065-MISSING -ADULT FEMALE 200 BLK. E.SPRING STREET 2010-00002267 10/15/2010 1310 -CRIMINAL DAMAGE PROPERTY 1300 BLK. MARKETPLACE DRIVE 2010-00002268 10/16/2010 9083-ASSIST AMBULANCE 2900 BLK.ALDEN AVENUE 2010-00002269 10/16/2010 0860-RETAIL THEFT 700 BLK. EDWARD LANE 2010-00002270 10/16/2010 2480-SUSPENDED/REVOKED DL ROUTE 71/W.HIGH POINT ROAD 2010-00002271 10/16/2010 0460-BATTERY 1900 BLK. &BRIDGE STREET 2010-00002272 10/17/2010 0820 -THEFT$300 AND UNDER 1800 BLK.ASTER DRIVE 2010-00002273 10/17/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. E.KENDALL DRIVE 2010-00002274 10/17/2010 1811 -POSS CANNABIS <30 GRAMS 1600 BLK. N.BRIDGE STREET 2010-00002275 10/17/2010 1310-CRIMINAL DAMAGE PROPERTY 900 BLK. GAME FARM ROAD 2010-00002276 10/17/2010 9513-MOTORIST ASSIST-LOCKOUT 200 BLK. HILLCREST AVENUE 2010-00002277 10/18/2010 9564-ACCIDENT- PROPERTY 500 BLK. &BRIDGE STREET 2010-00002278 10/18/2010 1582-CHILD PORNOGRAPHY 1300 BLK. CHESTNUT LANE 2010-00002279 10/18/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002280 10/18/2010 9569 -ACCIDENT- PRIVATE PROP 1500 BLK. SYCAMORE ROAD 2010-00002281 10/18/2010 9513-MOTORIST ASSIST-LOCKOUT 1900 BLK. &BRIDGE STREET 2010-00002282 10/18/2010 9513-MOTORIST ASSIST-LOCKOUT WHITE PLAINS LANE/HIGH RIDGE LANE 2010-00002283 10/16/2010 9513-MOTORIST ASSIST-LOCKOUT 100 BLK. BLACKBERRY COURT 2010-00002284 10/18/2010 9203-DOG BITE-PUBLIC 7500 BLK. ROUTE 47 2010-00002285 10/18/2010 9513-MOTORIST ASSIST-LOCKOUT 2800 BLK. MCMURTRIE WAY 2010-00002286 10/18/2010 9231 -DOGS -AT LARGE 1400 BLK. CRIMSON LANE 2010-00002287 10/19/2010 9513-MOTORIST ASSIST-LOCKOUT 700 BLK. EDWARD LANE 2010-00002288 10/19/2010 1130 -'FRAUD 2700 BLK. GOLDENROD DRIVE 2010-00002289 10/19/2010 9513-MOTORIST ASSIST-LOCKOUT 1400 BLK. ASPEN LANE 2010-00002290 10/19/2010 9083-ASSIST AMBULANCE 300 BLK. EVAN EMMON STREET 2010-00002291 10/19/2010 9060 -SEX OFFENDER REGISTRATION DESK REPORT 2010-00002292 10/19/2010 8041 -ACCIDENT- HIT AND RUN ROUTE 34/TUMA ROAD 2010-00002293 10/20/2010 9569 -ACCIDENT- PRIVATE PROP 600 BLK. HAYDEN DRIVE 2010-00002294 10/20/2010 9513- MOTORIST ASSIST-LOCKOUT 900 BLK. ERICA LANE 2010-00002295 10/20/2010 2825- HARASSMENT BY TELEPHONE 400 BLK.TW INLEAF TRAIL 1 of Yorkville Police Department Incident Report Summary October 15, 2010 through November 14, 2010 Report #10-2253 to #10-2483 Report# Date Offense Location 2010-00002296 10/20/2010 9071 -CITIZEN ASSIST 1300 BLK. CHESTNUT LANE 2010-00002297 10/20/2010 9513-MOTORIST ASSIST-LOCKOUT 0 BLK. E.SCHOOLHOUSE ROAD 2010-00002298 10/20/2010 9513- MOTORIST ASSIST-LOCKOUT 1500 BLK.WALSH DRIVE 2010-00002299 10/20/2010 9513-MOTORIST ASSIST-LOCKOUT 600 BLK. W.VETERANS PARKWAY 2010-00002300 10/20/2010 9569-ACCIDENT- PRIVATE PROP 600 BLK. W.VETERANS PARKWAY 2010-00002301 10/20/2010 9513-MOTORIST ASSIST-LOCKOUT 600 BLK. E.VETERANS PARKWAY 2010-00002302 10/20/2010 0486-DOMESTIC BATTERY 400 BLK. W.CENTER STREET 2010-00002303 10/21/2010 9564-ACCIDENT- PROPERTY E.VAN EMMON STREET/MILL STREET 2010-00002304 10/21/2010 9513-MOTORIST ASSIST-LOCKOUT 600 BLK. E.VETERANS PARKWAY 2010-00002305 10/21/2010 8041 -ACCIDENT- HIT AND RUN 200 BLK. E.VETERANS PARKWAY 2010-00002306 10/21/2010 9513-MOTORIST ASSIST-LOCKOUT 400 BLK. E.000NTRYSIDE PARKWAY 2010-00002307 10/21/2010 1310-CRIMINAL DAMAGE PROPERTY 1800 BLK. COLUMBINE DRIVE 2010-00002308 10/22/2010 9564-ACCIDENT- PROPERTY ROUTE 71/ROUTE 126 2010-00002309 10/22/2010 9513-MOTORIST ASSIST-LOCKOUT 1800 BLK. MARKETVIEW DRIVE 2010-00002310 10/22/2010 2480-SUSPENDED/REVOKED DL ROUTE 71/ROUTE 47 2010-00002311 10/22/2010 9071 -CITIZEN ASSIST 300 BLK. CENTER PARKWAY 2010-00002312 10122/2010 5081 -IN-STATE WARRANT ROUTE 47/E.HYDRAULIC STREET 2010-00002313 10/22/2010 9513-MOTORIST ASSIST-LOCKOUT 700 BLK. GAME FARM ROAD 2010-00002314 10/22/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002315 10/22/2010 9513-MOTORIST ASSIST-LOCKOUT 1900 BLK. S.BRIDGE STREET 2010-00002316 10/22/2010 2825- HARASSMENT BY TELEPHONE 1400 BLK. CHESTNUT LANE 2010-00002317 10/23/2010 2470-NO DRIVER'S LICENSE STREET 2010-00002318 10/23/2010 9431 - DEATH - NATURAL CAUSES 400 BLK.W.KENDALL DRIVE 2010-00002319 10/23/2010 9564-ACCIDENT- PROPERTY 400 BLK.W.KENDALL DRIVE 2010-00002320 10/23/2010 9071 -CITIZEN ASSIST 1200 BLK. N.BRIDGE STREET 2010-00002321 10/23/2010 9513-MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002322 10/24/2010 8041 -ACCIDENT- HIT AND RUN MCHUGH ROAD/MARKETPLACE DRIVE 2010-00002323 10/24/2010 0760-BURGLARY FROM VEHICLE W.FOX STREET/PAVILLION ROAD 2010-00002324 10/24/2010 0410-AGGRAVATED BATTERY 1900 BLK. &BRIDGE STREET 2010-00002325 10/24/2010 2020-POSS CONTROLLED SUBSTANCE ROUTE 47/COLONIAL PARKWAY 2010-00002326 10/25/2010 0760 -BURGLARY FROM VEHICLE 800 BLK. HALEY COURT 2010-00002327 10/25/2010 9513-MOTORIST ASSIST-LOCKOUT 1800 BLK. MARKETVIEW DRIVE 2010-00002328 10/25/2010 9513-MOTORIST ASSIST-LOCKOUT 500 BLK. &BRIDGE STREET 2010-00002329 10/25/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002330 10/25/2010 9562-ACCIDENT- INJURY ROUTE 47/GALENA ROAD 2010-00002331 10/25/2010 2825- HARASSMENT BY TELEPHONE 1400 BLK. ORCHID STREET 2010-00002332 10/26/2010 9513-MOTORIST ASSIST-LOCKOUT 1000 BLK. JOHN STREET 2010-00002333 10/29/2010 9513-MOTORIST ASSIST-LOCKOUT 2500 BLK. LYMAN LOOP 2010-00002334 10/26/2010 9071 -CITIZEN ASSIST 200 BLK. WALSH CIRCLE 2010-00002335 10/26/2010 9513-MOTORIST ASSIST-LOCKOUT 300 BLK. E.VETERANS PARKWAY 2010-00002336 10/27/2010 9513-MOTORIST ASSIST-LOCKOUT 1500 BLK. ORCHID STREET 2010-00002337 10/27/2010 9008-ASSIST BUSINESS AGENCY 1900 BLK. &BRIDGE STREET 2010-00002338 10/27/2010 0610- BURGLARY 300 BLK.W.RIDGE STREET 20 wY, Yorkville Police Department Incident Report Summary V1 October 15, 2010 through November 14, 2010 I Report #10-2253 to #10-2483 Report# Date Offense Location 2010-00002339 10/27/2010 1310 -CRIMINAL DAMAGE PROPERTY 400 BLK. CENTER PARKWAY 2010-00002340 10/27/2010 0810 -THEFT OVER$300 800 BLK. HAMPTON LANE 2010-00002341 10/27/2010 9083-ASSIST AMBULANCE 2700 BLK. CROOKER DRIVE 2010-00002342 10/27/2010 5081 - IN-STATE WARRANT ROUTE 47/KENNEDY ROAD 2010-00002343 10/28/2010 9513-MOTORIST ASSIST-LOCKOUT 1300 BLK. GAME FARM ROAD 2010-00002344 10/28/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. GEORGEANNA STREET 2010-00002345 10/28/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. E.VETERANS PARKWAY 2010-00002346 10/28/2010 0820 -THEFT$300 AND UNDER 400 BLK. HONEYSUCKLE LANE 2010-00002347 10/28/2010 9008 -ASSIST BUSINESS AGENCY 600 BLK. E.VETERANS PARKWAY 2010-00002348 10/29/2010 0820 -THEFT$300 AND UNDER 900 BLK. PRAIRIE CROSSING DRIVE 2010-00002349 10/29/2010 9513-MOTORIST ASSIST-LOCKOUT 100 BLK. W ILLOUGHBY COURT 2010-00002350 10/29/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002351 10/29/2010 9513-MOTORIST ASSIST-LOCKOUT 900 BLK. MILL STREET 2010-00002352 10/29/2010 8041 -ACCIDENT- HIT AND RUN ROUTE 47/ROUTE 34 2010-00002353 10/29/2010 9513 - MOTORIST ASSIST-LOCKOUT 300 BLK.WALSH CIRCLE 2010-00002354 10/29/2010 9028 -PERSON DOWN-SICK/INJURED 100 BLK.W.MADISON STREET 2010-00002355 10/29/2010 9564-ACCIDENT- PROPERTY ROUTE 47/E.FOX STREET 2010-00002356 10/30/2010 9055- MISCHIEVOUS CONDUCT 600 BLK.WHITE OAK WAY 2010-00002357 10/30/2010 5081 - IN-STATE WARRANT 1800 BLK. COUNTRY HILLS DRIVE 2010-00002358 10/30/2010 9513-MOTORIST ASSIST-LOCKOUT 500 BLK. S.BRIDGE STREET 2010-00002359 10/30/2010 9105-NEIGHBORHOOD TROUBLE 2000 BLK. RAINTREE ROAD 2010-00002360 10/30/2010 9513-MOTORIST ASSIST-LOCKOUT 1900 BLK. MARKETVIEW DRIVE 2010-00002361 10/30/2010 9564-ACCIDENT-PROPERTY S.MAIN STREET/W.RIDGE STREET 2010-00002362 10/30/2010 9513-MOTORIST ASSIST-LOCKOUT 400 BLK. ELM STREET 2010-00002363 10/30/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002364 10/30/2010 9564-ACCIDENT- PROPERTY ROUTE 47/KENNEDY ROAD 2010-00002365 10/30/2010 9562-ACCIDENT-INJURY ROUTE 126/ROUTE 71 2010-00002366 10/30/2010 2825- HARASSMENT BY TELEPHONE 400 BLK. HONEYSUCKLE LANE 2010-00002367 10/31/2010 .9513-MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002368 10/31/2010 0760 -BURGLARY FROM VEHICLE 2000 BLK. MUIRFIELD DRIVE 2010-00002369 10/31/2010 0760 -BURGLARY FROM VEHICLE 1800 BLK. COUNTRY HILLS DRIVE 2010-00002370 10/31/2010 9008 -ASSIST BUSINESS AGENCY 1600 BLK. N.BEECHER ROAD 2010-00002371 10/31/2010 9059-OTHER PUBLIC COMPLAINTS 2500 BLK. LYMAN LOOP 2010-00002372 10/31/2010 0486-DOMESTIC BATTERY 10300 BLK. GALENA ROAD 2010-00002373 11/01/2010 0486 -DOMESTIC BATTERY 100 BLK, E.SOMONAUK STREET 2010-00002374 11/01/2010 9820 -TOBACCO ORDINANCE VIOL 700 BLK. GAME FARM ROAD 2010-00002375 11/01/2010 8041 -ACCIDENT- HIT AND RUN ROUTE 34/CENTER PARKWAY 2010-00002376 11/01/2010 0486 - DOMESTIC BATTERY 1300 BLK. MARKETPLACE DRIVE 2010-00002377 11/01/2010 9513-MOTORIST ASSIST-LOCKOUT 1100 BLK. CORNELL LANE 2010-00002378 11/02/2010 9564-ACCIDENT-PROPERTY ROUTE 34/E.000NTRYSIDE PARKWAY 2010-00002379 11/02/2010 1130- FRAUD 300 BLK. GARDEN CIRCLE 2010-00002380 11/02/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002381 11/02/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 3 of :y Yorkville Police Department Incident Report Summary R October 15, 2010 through November 14, 2010 ' .. `L E Report #10-2253 to #10-2483 �z Report# Date Offense Location 2010-00002382 11/02/2010 1811 -POSS CANNABIS <30 GRAMS 900 BLK. PRAIRIE CROSSING DRIVE 2010-00002383 11/02/2010 9513- MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002384 11/02/2010 9055- MISCHIEVOUS CONDUCT 200 BLK. E.000NTRYSIDE PARKWAY 2010-00002385 11/02/2010 9564-ACCIDENT- PROPERTY ROUTE 126/ROUTE 47 2010-00002386 11/02/2010 2480- SUSPENDED/REVOKED DL ALICE AVENUE/ALAN DALE LANE ELDAMAIN ROAD/W.VETERANS 2010-00002387 11/03/2010 9564-ACCIDENT- PROPERTY PARKWAY 2010-00002388 11/03/2010 9564-ACCIDENT- PROPERTY BERRYWOOD LANE/LEHMAN XING 2010-00002389 11/03/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. BERTRAM DRIVE 2010-00002390 11/02/2010 1563-CRIMINAL SEXUAL ABUSE DESK REPORT 2010-00002391 11/03/2010 9080-TOWED VEHICLE STREET 2010-00002392 11/03/2010 9005-ASSIST GOVERNMENT AGENCY DESK REPORT 2010-00002393 11/03/2010 8077- CHILD SAFETY SEAT CHECK DESK REPORT CANNONBALL TRAIL1W.VETERANS 2010-00002394 11/03/2010 2170- POSS DRUG EQUIPMENT PARKWAY 2010-00002395 11/03/2010 9008-ASSIST BUSINESS AGENCY 1600 BLK. N.BEECHER ROAD 2010-00002396 11/03/2010 0460-BATTERY 700 BLK. GAME FARM ROAD 2010-00002397 11/03/2010 9513-MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002398 11/03/2010 9060-SEX OFFENDER REGISTRATION DESK REPORT 2010-00002399 11/03/2010 4870-DOMESTIC DISPUTE 300 BLK. MULHERN COURT 2010-00002400 11/03/2010 9513-MOTORIST ASSIST-LOCKOUT 0 BLK. E.SCHOOLHOUSE ROAD 2010-00002401 11/03/2010 8008-ASSIST OSWEGO POLICE DEPT 7200 BLK. ROUTE 71 2010-00002402 11/04/2010 8041 -ACCIDENT- HIT AND RUN 400 BLK. E.SPRING STREET 2010-00002403 11/04/2010 1310-CRIMINAL DAMAGE PROPERTY 300 BLK. ILLINI DRIVE 2010-00002404 11/04/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. &BRIDGE STREET 2010-00002405 11/04/2010 2480-SUSPENDED/REVOKED DL ROUTE 71/HOLLENBACK ROAD 2010-00002406 11/05/2010 9513- MOTORIST ASSIST-LOCKOUT 2800 BLK. MCMURTRIE COURT 2010-00002407 11/04/2010 2110-SALE HYPODERMIC SYRINGE 400 BLK. BRISTOL BAY DRIVE 2010-00002408 11/05/2010 1130- FRAUD 1800 BLK. MARKETVIEW DRIVE 2010-00002409 11/05/2010 9564-ACCIDENT-PROPERTY ROUTE 47/CANNONBALL TRAIL 2010-00002410 11/05/2010 1130- FRAUD 500 BLK. COLTON STREET 4a, Yorkville Police Department Incident Report Summary November 15, 2010 through December 12, 2010 Report #10-2484 to #10-2676 Report# Date Offense Location 2010-00002484 11/15/2010 1310-CRIMINAL DAMAGE PROPERTY 100 BLK. BERTRAM DRIVE 2010-00002485 11/15/2010 9513-MOTORIST ASSIST-LOCKOUT 1500 BLK. SYCAMORE ROAD 2010-00002486 11/15/2010 9009 -ASSIST SCHOOLS 700 BLK. GAME FARM ROAD 2010-00002487 11/15/2010 9820-TOBACCO ORDINANCE VIOL 700 BLK. GAME FARM ROAD 2010-00002488 11/15/2010 2480-SUSPENDED/REVOKED DL GALENA ROAD/ROUTE 47 2010-00002489 11/15/2010 0260 -CRIMINAL SEXUAL ASSAULT DESK REPORT 2010-00002490 11/1512010 9513- MOTORIST ASSIST-LOCKOUT 100 BLK.W.FOX STREET 2010-00002491 11/15/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. E.VETERANS PARKWAY 2010-00002492 11/15/2010 9562-ACCIDENT- INJURY ROUTE 34/ROUTE 47 2010-00002493 11/15/2010 0486- DOMESTIC BATTERY 100 BLK. APPLETREE COURT 2010-00002494 11/16/2010 9212-ANIMAL-SICK/INJURED 2200 AUTUMN CREEK BOULEVARD 2010-00002495 11/16/2010 9569-ACCIDENT- PRIVATE PROP 0-100 BLK. SCHOOLHOUSE ROAD 2010-00002496 11116/2010 1110- DECEPTIVE PRACTICES 900 BLK. HEARTLAND DRIVE 2010-00002497 11/16/2010 8041 -ACCIDENT - HIT AND RUN ROUTE 47/LANDMARK AVENUE 2010-00002498 11/17/2010 2480 -SUSPENDED/REVOKED DL ROUTE 71/SLEEPY HOLLOW ROAD 2010-00002499 11/17/2010 0460- BATTERY 700 BLK. GAME FARM ROAD 2010-00002500 11/17/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002501 11/17/2010 8041 -ACCIDENT- HIT AND RUN 900 BLK. ERICA LANE 2010-00002502 11/17/2010 0486 - DOMESTIC BATTERY 300 BLK. POPLAR DRIVE 2010-00002503 11/18/2010 2170- POSS DRUG EQUIPMENT ROUTE 34/SYCAMORE ROAD 2010-00002504 11/18/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002505 11/18/2010 9564-ACCIDENT- PROPERTY ROUTE 34/CANNONBALL TRAIL 2010-00002506 11/18/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002507 11/18/2010 9564-ACCIDENT- PROPERTY ROUTE 34/SYCAMORE ROAD 2010-00002508 11/18/2010 1310- CRIMINAL DAMAGE PROPERTY 2300 BLK. MILL ROAD 2010-00002509 11/18/2010 8041 -ACCIDENT- HIT AND RUN 100 BLK. E.SCHOOLHOUSE ROAD 2010-00002510 11/18/2010 9562-ACCIDENT- INJURY KENNEDY ROAD/MCHUGH ROAD 2010-00002511 11/19/2010 9513- MOTORIST ASSIST-LOCKOUT 1200 BLK, N.BRIDGE STREET 2010-00002512 11/19/2010 9513- MOTORIST ASSIST-LOCKOUT 600 BLK. HAYDEN DRIVE 2010-00002513 11/19/2010 2825- HARASSMENT BY TELEPHONE 100 BLK.W.VETERANS PARKWAY 2010-00002514 11/19/2010 9513- MOTORIST ASSIST-LOCKOUT 1000 BLK. SUNSET AVENUE 2010-00002515 11/19/2010 9564-ACCIDENT-PROPERTY ROUTE 47/E.000NTRYSIDE PARKWAY 2010-00002516 11/19/2010 8041 -ACCIDENT- HIT AND RUN 1800 BLK. MARKETVIEW DRIVE 2010-00002517 11/19/2010 2825- HARASSMENT BY TELEPHONE 1200 BLK, MARKETPLACE DRIVE 2010-00002518 11/19/2010 9513- MOTORIST ASSIST-LOCKOUT 100 BLK.W.VETERANS PARKWAY 2010-00002519 11/19/2010 9564-ACCIDENT-PROPERTY ROUTE 34/GAME FARM ROAD 2010-00002520 11/19/2010 9564-ACCIDENT-PROPERTY ROUTE 47/E.HYDRAULIC AVENUE 2010-00002521 11/19/2010 9564-ACCIDENT-PROPERTY ROUTE 47/RIVER STREET 2010-00002522 11/19/2010 4870- DOMESTIC DISPUTE 500 BLK. PARKSIDE LANE 2010-00002523 11/20/2010 0820-THEFT$300 AND UNDER 1300 BLK. MARKETPLACE DRIVE 2010-00002524 11/20/2010 2470- NO DRIVER'S LICENSE ROUTE 71/SLEEPY HOLLOW ROAD 2010-00002525 11/20/2010 5081 - IN-STATE WARRANT GALENA ROAD/BLACKHAWK BOULEVARD 2010-00002526 11/20/2010 1811 - POSS CANNABIS<30 GRAMS ROUTE 34/CANNONBALL TRAIL 10 Yorkville Police Department Incident Report Summary November 15, 2010 through December 12, 2010 Report #10-2484 to #10-2676 Report# Date Offense Location 2010-00002527 11/20/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BRIDGE STREET 2010-00002528 11/20/2010 0910 -MOTOR VEHICLE THEFT 500 BLK. MARTIN AVENUE 2010-00002529 11/21/2010 9309 -MENTAL CASE-OTHER ROUTE 47/E.ORANGE STREET 2010-00002530 11/21/2010 9513- MOTORIST ASSIST-LOCKOUT 0-100 BLK. W.COUNTRYSIDE PARKWAY 2010-00002531 11/21/2010 9562-ACCIDENT- INJURY GALENA ROAD/ROUTE 47 2010-00002532 11/21/2010 9564-ACCIDENT -PROPERTY ROUTE 126/WING ROAD 2010-00002533 11/21/2010 9513- MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002534 11/22/2010 9083-ASSIST AMBULANCE 100 BLK. COLONIAL PARKWAY 2010-00002535 11/22/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002536 11/22/2010 9513- MOTORIST ASSIST-LOCKOUT 0-100 BLK. W.COUNTRYSIDE PARKWAY 2010-00002537 11/22/2010 9005-ASSIST GOVERNMENT AGENCY 1300 BLK. MARKETPLACE DRIVE 2010-00002538 11/22/2010 8077- CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002539 11/21/2010 9513-MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002540 11/22/2010 9513- MOTORIST ASSIST-LOCKOUT 100 BLK. COLONIAL PARKWAY 2010-00002541 11/22/2010 9083-ASSIST AMBULANCE 3200 BLK. PINEWOOD DRIVE 2010-00002542 11/23/2010 2480- SUSPENDED/REVOKED DL ROUTE 47/RIVER STREET 2010-00002543 11/23/2010 9513- MOTORIST ASSIST-LOCKOUT 500 BLK.W.KENDALL DRIVE 2010-00002544 11/23/2010 1310- CRIMINAL DAMAGE PROPERTY 700 BLK. GAME FARM ROAD 2010-00002545 11123/2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/E.COUNTRYSIDE PARKWAY 2010-00002546 11/23/2010 0860 - RETAIL THEFT 900 BLK. ERICA LANE 2010-00002547 11/23/2010 1310 -CRIMINAL DAMAGE PROPERTY 400 BLK.W.RIDGE STREET 2010-00002548 11/24/2010 0486- DOMESTIC BATTERY 1200 BLK, SUNSET AVENUE 2010-00002549 11/24/2010 5081 - IN-STATE WARRANT ROUTE 47/ROUTE 34 2010-00002550 11/24/2010 9564-ACCIDENT- PROPERTY ROUTE 47/LANDMARK AVENUE 2010-00002551 11/24/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002552 11/24/2010 9513- MOTORIST ASSIST-LOCKOUT 1100 BLK.W.VETERANS PARKWAY 2010-00002553 11/24/2010 9564-ACCIDENT- PROPERTY GALENA ROAD/ROUTE 47 2010-00002554 11/24/2010 9562-ACCIDENT- INJURY ROUTE 47/ROUTE 34 2010-00002555 11/24/2010 9564-ACCIDENT- PROPERTY ROUTE 47/LANDMARK AVENUE 2010-00002556 11/25/2010 9001 -ASSIST CITY FIRE DEPT 200 BLK. BERTRAM DRIVE 2010-00002557 11/24/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. BEAVER STREET 2010-00002558 11/25/2010 9513- MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002559 11/25/2010 9083-ASSIST AMBULANCE 1300 BLK. CHESTNUT LANE 2010-00002560 11/26/2010 2410-DUI -ALCOHOL ROUTE 47/ROUTE 34 2010-00002561 11/26/2010 2470-NO DRIVER'S LICENSE ROUTE 71/ROUTE 47 2010-00002562 11/26/2010 9513-MOTORIST ASSIST-LOCKOUT 1800 BLK. MARKETVIEW DRIVE 2010-00002563 11/26/2010 9008 -ASSIST BUSINESS AGENCY 900 BLK. ERICA LANE 2010-00002564 11/27/2010 9513-MOTORIST ASSIST-LOCKOUT 500 BLK. HEARTLAND DRIVE 2010-00002565 11/27/2010 9513-MOTORIST ASSIST-LOCKOUT 700 BLK.ARROWHEAD DRIVE 2010-00002566 11/27/2010 1310-CRIMINAL DAMAGE PROPERTY 500 BLK. E.MAIN STREET 2010-00002567 11/27/2010 9564-ACCIDENT- PROPERTY ROUTE 47/E.FOX STREET 2010-00002568 11/27/2010 1310-CRIMINAL DAMAGE PROPERTY 400 BLK. E.BARBERRY CIRCLE 2010-00002569 11/28/2010 5081 - IN-STATE WARRANT BLACKBERRY SHORE LANE/NORTHLAND LANE 2 of Yorkville Police Department Incident Report Summary 0: ;� L�, November 15, 2010 through December 12, 2010 °I `E Report #10-2484 to #10-2676 a Report# Date Offense Location 2010-00002570 11/28/2010 0760-BURGLARY FROM VEHICLE 100 BLK. E.KENDALL DRIVE 2010-00002571 11/28/2010 9513-MOTORIST ASSIST-LOCKOUT 1300 BLK. CRIMSON LANE 2010-00002572 11/28/2010 0310 -ARMED ROBBERY 1500 BLK. N.BRIDGE STREET 2010-00002573 11/29/2010 0820-THEFT$300 AND UNDER 700 BLK. GAME FARM ROAD 2010-00002574 11/29/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002575 11/29/2010 9513-MOTORIST ASSIST-LOCKOUT 700 BLK. GAME FARM ROAD 2010-00002576 11/29/2010 9112-KEEP THE PEACE 400 BLK. E.SPRING STREET 2010-00002577 11/29/2010 5081 - IN-STATE WARRANT 300 BLK. E.KENDALL DRIVE 2010-00002578 11/30/2010 9564-ACCIDENT- PROPERTY PAVILLION ROAD/W.FOX STREET 2010-00002579 11/30/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002580 11/30/2010 9513-MOTORIST ASSIST-LOCKOUT 600 BLK. E.VETERANS PARKWAY 2010-00002581 11/30/2010 9513- MOTORIST ASSIST-LOCKOUT 700 BLK. GAME FARM ROAD 2010-00002582 11/30/2010 9513-MOTORIST ASSIST-LOCKOUT 1400 BLK. CRIMSON LANE 2010-00002583 11/30/2010 9513-MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002584 11/3012010 2480 -SUSPENDED/REVOKED DL ROUTE 126/ROUTE 47 2010-00002585 12/01/2010 9513-MOTORIST ASSIST-LOCKOUT 300 BLK. MULHERN COURT 2010-00002586 12/01/2010 2470- NO DRIVER'S LICENSE ROUTE 34/ROUTE 47 2010-00002587 12/01/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002588 12/01/2010 9562-ACCIDENT- INJURY 8600 BLK. ROUTE 71 2010-00002589 12/02/2010 9564-ACCIDENT- PROPERTY 4400 BLK. ROSENW INKEL STREET 2010-00002590 12/02/2010 2890-ALL OTHER DISORDERLY COND 900 BLK. MILL STREET 2010-00002591 12/02/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002592 12/02/2010 9564-ACCIDENT-PROPERTY ROUTE 71MALSH DRIVE 2010-00002593 12/02/2010 0625- RESIDENTIAL BURGLARY 300 BLK. MULHERN COURT 2010-00002594 12/02/2010 9564-ACCIDENT- PROPERTY ROUTE 34/ELDAMAIN ROAD 2010-00002595 12/02/2010 9059 -OTHER PUBLIC COMPLAINTS 400 BLK. BRISTOL BAY DRIVE 2010-00002596 12/02/2010 8041 -ACCIDENT- HIT AND RUN 1200 BLK. DEER STREET 2010-00002597 12/03/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002598 12/03/2010 1137- INDENTITY THEFT 200 BLK. GREENBRIAR ROAD 2010-00002599 12/03/2010 9564-ACCIDENT-PROPERTY ROUTE 34/CENTER PARKWAY 2010-00002600 12/03/2010 1150 -CREDIT CARD FRAUD DESK REPORT 2010-00002601 12/03/2010 9562-ACCIDENT- INJURY ROUTE 34/GAME FARM ROAD 2010-00002602 12/03/2010 9562-ACCIDENT- INJURY 2800 BLK. N.BRIDGE STREET 2010-00002603 12/03/2010 9513- MOTORIST ASSIST-LOCKOUT 4500 BLK. CAMDEN LANE 2010-00002604 12/03/2010 2890 -ALL OTHER DISORDERLY COND 500 BLK. E.MAIN STREET 2010-00002605 12/03/2010 2890 -ALL OTHER DISORDERLY COND 300 BLK.WOODWORTH STREET 2010-00002606 12/03/2010 9564-ACCIDENT- PROPERTY 1700 BLK. JOHN STREET 2010-00002607 12/04/2010 8041 -ACCIDENT- HIT AND RUN 200 BLK. E.KENDALL DRIVE 2010-00002608 12/04/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. WALSH CIRCLE 2010-00002609 12/04/2010 9564-ACCIDENT- PROPERTY 300 BLK. W.FOX STREET 2010-00002610 12/04/2010 9589 - PARKING VIOL-OTHER 2300 BLK. HOBBS LANE 2010-00002611 12/04/2010 9564-ACCIDENT-PROPERTY MARKETPLACE DRIVE/LANDMARK AVENUE 2010-00002612 12/04/2010 9564-ACCIDENT- PROPERTY E.000NTRYSIDE PARKWAY/ROUTE 47 3o Yorkville Police Department Incident Report Summary November 15, 2010 through December 12, 2010 m`I Report #10-2484 to #10-2676 : :. • �. Report# Date Offense Location 2010-00002613 12/04/2010 9562-ACCIDENT- INJURY CANNONBALL TRAIUALICE AVENUE 2010-00002614 12/04/2010 0820-THEFT $300 AND UNDER ROUTE 34/E.000NTRYSIDE PARKWAY 2010-00002615 12/04/2010 9513- MOTORIST ASSIST-LOCKOUT 1000 BLK. SUNSET AVENUE 2010-00002616 12/04/2010 9513-MOTORIST ASSIST-LOCKOUT 1000 BLK. SUNSET AVENUE 2010-00002617 12/04/2010 9564-ACCIDENT- PROPERTY ROUTE 34/ROUTE 47 2010-00002618 12/04/2010 2890 -ALL OTHER DISORDERLY COND 1400 BLK.ASPEN LANE 2010-00002619 12/05/2010 8041 -ACCIDENT- HIT AND RUN 1800 BLK. WALSH DRIVE 2010-00002620 12/05/2010 9513-MOTORIST ASSIST-LOCKOUT 1000 BLK. SUNSET AVENUE 2010-00002621 12/05/2010 9513-MOTORIST ASSIST-LOCKOUT 200 BLK. E.VETERANS PARKWAY 2010-00002622 12/05/2010 0486-DOMESTIC BATTERY 300 BLK. MULHERN COURT 2010-00002623 12/05/2010 9071 -CITIZEN ASSIST 300 BLK. EVAN EMMON STREET 2010-00002624 12/06/2010 9513-MOTORIST ASSIST-LOCKOUT 1200 BLK. N.BRIDGE STREET 2010-00002625 12/06/2010 8041 -ACCIDENT- HIT AND RUN 800 BLK. GAME FARM ROAD 2010-00002626 12/06/2010 9431 -DEATH -NATURAL CAUSES 1300 BLK. EVERGREEN LANE 2010-00002627 12/06/2010 0625-RESIDENTIAL BURGLARY 500 BLK. MORGAN STREET 2010-00002628 12/06/2010 9513-MOTORIST ASSIST-LOCKOUT 800 BLK. S.MAIN STREET 2010-00002629 12/06/2010 9564-ACCIDENT -PROPERTY ELDAMAIN ROAD/CORNEILS ROAD 2010-00002630 12/07/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. E.000NTRYSIDE PARKWAY 2010-00002631 .12/07/2010 9513-MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002632 12/07/2010 0460-BATTERY 700 BLK. GAME FARM ROAD 2010-00002633 12/07/2010 9564-ACCIDENT-PROPERTY MILL ROAD/TUSCANY TRAIL 2010-00002634 12107/2010 9564-ACCIDENT -PROPERTY WALSH DRIVE/WALSH CIRCLE 2010-00002635 12/07/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002636 12/07/2010 9564-ACCIDENT- PROPERTY FAXON ROAD/HIGH RIDGE LANE 2010-00002637 12/07/2010 9513-MOTORIST ASSIST-LOCKOUT ROUTE 47/E.FOX STREET 2010-00002638 12/07/2010 4870-DOMESTIC DISPUTE 200 BLK.WALSH CIRCLE 2010-00002639 12/0712010 0860- RETAIL THEFT 900 BLK. ERICA LANE 2010-00002640 12107/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. E.000NTRYSIDE PARKWAY 2010-00002641 12/07/2010 0486-DOMESTIC BATTERY 1200 BLK. E.SPRING STREET 4 o1 Y� Yorkville Police Department Incident Report Summary - K� December 13, 2010 through January 13, 2011 4T Report #10-2677 to #11-0103 Report# Date Offense Location 2010-00002677 12/13/2010 9564-ACCIDENT- PROPERTY ROUTE 47/CANNONBALL TRAIL 2010-00002678 12/13/2010 9060-SEX OFFENDER REGISTRATION DESK REPORT 2010-00002679 12/13/2010 9513- MOTORIST ASSIST-LOCKOUT 1100 HEARTLAND DRIVE 2010-00002680 12/13/2010 9564-ACCIDENT- PROPERTY ROUTE 34/CANNONBALL TRAIL 2010-00002681 12/14/2010 5081 - IN-STATE WARRANT 300 BLK. W.RIDGE STREET 2010-00002682 12/14/2010 9564-ACCIDENT- PROPERTY ROUTE 47/E.VAN EMMON STREET 2010-00002683 12/14/2010 2890-ALL OTHER DISORDERLY COND 700 BLK. GAME FARM ROAD 2010-00002684 12/14/2010 9513- MOTORIST ASSIST-LOCKOUT 200 BLK. E.VETERANS PARKWAY 2010-00002685 12/14/2010 9562-ACCIDENT- INJURY ROUTE 34/ISABEL DRIVE 2010-00002686 12/14/2010 9564-ACCIDENT- PROPERTY ROUTE 47/E.FOX STREET 2010-00002687 12/14/2010 9071 - CITIZEN ASSIST DESK REPORT 2010-00002688 12/14/2010 9564-ACCIDENT- PROPERTY ROUTE 34/MCHUGH ROAD 2010-00002689 12/14/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002690 12/14/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. MULHERN COURT 2010-00002691 12/14/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. E.VETERANS PARKWAY 2010-00002692 12/15/2010 9513- MOTORIST ASSIST-LOCKOUT 500 BLK. MORGAN STREET 2010-00002693 12/15/2010 9569-ACCIDENT-PRIVATE PROP 900 BLK. PRAIRIE CROSSING DRIVE 2010-00002694 12/15/2010 9564-ACCIDENT- PROPERTY ROUTE 47/E.HYDRAULIC STREET 2010-00002695 12/15/2010 9071 - CITIZEN ASSIST 1800 BLK. COUNTRY HILLS DRIVE 2010-00002696 12/15/2010 9071 - CITIZEN ASSIST DESK REPORT 2010-00002697 12/15/2010 8077- CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002698 12/15/2010 8041 -ACCIDENT- HIT AND RUN 1100 BLK. HOMESTEAD DRIVE 2010-00002699 12/15/2010 9513- MOTORIST ASSIST-LOCKOUT 700 BLK. GAME FARM ROAD 2010-00002700 12/16/2010 9564-ACCIDENT- PROPERTY ROUTE 71 1SLEEPY HOLLOW ROAD 2010-00002701 12/16/2010 9564-ACCIDENT- PROPERTY ROUTE 71/SLEEPY HOLLOW ROAD 2010-00002702 12/16/2010 9513- MOTORIST ASSIST-LOCKOUT 800 BLK. JOHN STREET 2010-00002703 12/16/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002704 12/16/2010 9062- FOUND ARTICLES 4500 BLK. GARRITANO STREET 2010-00002705 12/17/2010 9513- MOTORIST ASSIST-LOCKOUT 1600 BLK. N.BEECHER ROAD 2010-00002706 12/17/2010 2020 - POSS CONTROLLED SUBSTANCE 700 BLK. GAME FARM ROAD 2010-00002707 12/17/2010 2480 -SUSPENDED/REVOKED DL TUSCANY TRAIL/PRESTON DRIVE 2010-00002708 12/17/2010 2480 -SUSPENDED/REVOKED DL KENNEDY ROAD/GALENA ROAD 2010-00002709 12/17/2010 1110 - DECEPTIVE PRACTICES 200 BLK. WINDHAM CIRCLE 2010-00002710 12117/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. CHURCH STREET 2010-00002711 12/17/2010 9564-ACCIDENT- PROPERTY ROUTE 34/CENTER PARKWAY 2010-00002712 12/17/2010 9513- MOTORIST ASSIST-LOCKOUT 2000 BLK. MARKETVIEW DRIVE 2010-00002713 12/17/2010 2825- HARASSMENT BY TELEPHONE 300 BLK. E.FOX STREET 2010-00002714 12/14/2010 9211 - DOGS - BARKING 1200 BLK. WILLOW WAY 2010-00002715 12/18/2010 9513- MOTORIST ASSIST-LOCKOUT 600 BLK.TOWER LANE 2010-00002716 12/18/2010 9513- MOTORIST ASSIST-LOCKOUT 700 BLK. GREENFIELD TURN 2010-00002717 12/18/2010 9564-ACCIDENT- PROPERTY ROUTE 34/ROUTE 47 2010-00002718 12/18/2010 9513- MOTORIST ASSIST-LOCKOUT 400 BLK. E.COUNTRYSIDE PARKWAY 2010-00002719 12/18/2010 9564-ACCIDENT- PROPERTY ROUTE 47/GREENBRIAR ROAD 1 of, Yorkville Police Department Incident Report Summary December 13, 2010 through January 13, 2011 Report #10-2676 to #11-0103 Report# Date Offense Location 2010-00002720 12/18/2010 4870- DOMESTIC DISPUTE 800 BLK. HAMPTON LANE 2010-00002721 12/19/2010 9564-ACCIDENT- PROPERTY ROUTE 47/E.VAN EMMON STREET 2010-00002722 12/19/2010 5081 - IN-STATE WARRANT ROUTE 71/HOLLENBACK ROAD 2010-00002723 12/19/2010 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. LIBERTY STREET 2010-00002724 12/19/2010 9513- MOTORIST ASSIST-LOCKOUT 0 BLK. W.VETERANS PARKWAY 2010-00002725 12/20/2010 1310 -CRIMINAL DAMAGE PROPERTY 2000 BLK. S.BRIDGE STREET 2010-00002726 12/20/2010 9513-MOTORIST ASSIST-LOCKOUT 900 BLK. ERICA LANE 2010-00002727 12/20/2010 0810 -THEFT OVER$300 2800 BLK. MCLELLAN BOULEVARD 2010-00002728 12/20/2010 9513-MOTORIST ASSIST-LOCKOUT 300 BLK.W.KENDALL DRIVE 2010-00002729 12/20/2010 9564-ACCIDENT- PROPERTY 200 BLK. E.CHURCH STREET 2010-00002730 12/20/2010 9562-ACCIDENT- INJURY ROUTE 47/LEGION ROAD 2010-00002731 12/20/2010 9016-ASSIST CITY MAYOR 1900 BLK. S.BRIDGE STREET 2010-00002732 12/20/2010 9564-ACCIDENT- PROPERTY ROUTE 34/GAME FARM ROAD 2010-00002733 12/20/2010 9564-ACCIDENT- PROPERTY ROUTE 34/GAME FARM ROAD 2010-00002734 12/20/2010 9564-ACCIDENT- PROPERTY ROUTE 34/GAME FARM ROAD 2010-00002735 12/20/2010 9582- PARKING VIOL- ILLEGAL 1300 BLK. E.SPRING STREET 2010-00002736 12/21/2010 9513- MOTORIST ASSIST-LOCKOUT 100 BLK. E.MAIN STREET 2010-00002737 12/21/2010 9589-PARKING VIOL-OTHER 2200 BLK. BERESFORD DRIVE 2010-00002738 12/21/2010 9589 - PARKING VIOL-OTHER 2200 BLK. BERESFORD DRIVE 2010-00002739 12/21/2010 9589-PARKING VIOL-OTHER 2200 BLK. BERESFORD DRIVE 2010-00002740 12/21/2010 9513- MOTORIST ASSIST-LOCKOUT 1200 BLK. WILLOW WAY 2010-00002741 12/21/2010 5081 - IN-STATE WARRANT 1200 BLK.WILLOW WAY 2010-00002742 12/21/2010 9513-MOTORIST ASSIST-LOCKOUT 500 BLK.W.KENDALL DRIVE 2010-00002743 12/21/2010 9513- MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2010-00002744 12/21/2010 8041 -ACCIDENT- HIT AND RUN 1300 BLK. N.BRIDGE STREET 2010-00002745 12/21/2010 4387-VIOL ORDER OF PROTECTION 1500 BLK. STONERIDGE CIRCLE 2010-00002746 12/21/2010 0760- BURGLARY FROM VEHICLE 200 BLK. E.000NTRYSIDE PARKWAY 2010-00002747 12/21/2010 0760-BURGLARY FROM VEHICLE 600 BLK. E.VETERANS PARKWAY 2010-00002748 12/21/2010 0760- BURGLARY FROM VEHICLE 1900 BLK. MARKETVIEW DRIVE 2010-00002749 12/22/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002750 12/22/2010 9564-ACCIDENT- PROPERTY ROUTE 47/ROUTE 34 2010-00002751 12/22/2010 9513-MOTORIST ASSIST-LOCKOUT 1800 BLK. COUNTRY HILLS DRIVE 2010-00002752 12/22/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002753 12/22/2010 0486- DOMESTIC BATTERY 100 BLK. E.WASHINGTON STREET 2010-00002754 12/23/2010 9513-MOTORIST ASSIST-LOCKOUT 2200 BLK. RAINTREE ROAD 2010-00002755 12/22/2010 1150 -CREDIT CARD FRAUD 2100 BLK. IROQUOIS LANE 2010-00002756 12/22/2010 9564-ACCIDENT- PROPERTY ROUTE 34/GAME FARM ROAD 2010-00002757 12/22/2010 9071 -CITIZEN ASSIST 200 BLK. BERTRAM DRIVE 2010-00002758 12/22/2010 5081 - IN-STATE WARRANT 100 BLK. BERTRAM DRIVE 2010-00002759 12/22/2010 1811 - POSS CANNABIS <30 GRAMS 100 BLK. BERTRAM DRIVE 2010-00002760 12/23/2010 9513- MOTORIST ASSIST-LOCKOUT 4500 BLK. CAMDEN LANE 2010-00002761 12/23/2010 4870- DOMESTIC DISPUTE 3200 BLK. CANNONBALL TRAIL 2010-00002762 12/23/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2 of ;., Yorkville Police Department Incident Report Summary December 13, 2010 through January 13, 2011 Report #10-2676 to #11-0103 Report# Date Offense Location 2010-00002763 12/23/2010 9513-MOTORIST ASSIST-LOCKOUT 1400 BLK. CHESTNUT LANE 2010-00002764 12/24/2010 9562-ACCIDENT- INJURY FOX ROAD/FOX GLEN DRIVE 2010-00002765 12/24/2010 1137- IDENTITY THEFT 100 BLK.APPLETREE COURT 2010-00002766 12/25/2010 9513-MOTORIST ASSIST-LOCKOUT 500 BLK.W.BARBERRY CIRCLE 2010-00002767 12/25/2010 9564-ACCIDENT- PROPERTY ROUTE 47/ROUTE 71 2010-00002768 12/25/2010 9212-ANIMAL-SICK/INJURED ROUTE 47/CANNONBALL TRAIL 2010-00002769 12/26/2010 9513- MOTORIST ASSIST-LOCKOUT 1200 BLK. E.SPRING STREET 2010-00002770 12/26/2010 9569-ACCIDENT-PRIVATE PROP 900 BLK. ERICA LANE 2010-00002771 12/26/2010 9513-MOTORIST ASSIST-LOCKOUT 200 BLK. E.VETERANS PARKWAY 2010-00002772 12/27/2010 9564-ACCIDENT- PROPERTY ROUTE 34/TUMA ROAD 2010-00002773 12/27/2010 9513-MOTORIST ASSIST-LOCKOUT 900 BLK. N.CARLY CIRCLE 2010-00002774 12/27/2010 9513-MOTORIST ASSIST-LOCKOUT 300 BLK. KING STREET 2010-00002775 12/27/2010 9564-ACCIDENT- PROPERTY ROUTE 34/CANNONBALL TRAIL 2010-00002776 12/27/2010 9564-ACCIDENT- PROPERTY ROUTE 34/ELDAMAIN ROAD 2010-00002777 12/27/2010 1137- IDENTITY THEFT 1400 BLK.ASPEN LANE 2010-00002778 12/28/2010 2410-DUI -ALCOHOL ROUTE 71/ROUTE 47 2010-00002779 12/28/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002780 12/28/2010 9513-MOTORIST ASSIST-LOCKOUT 1200 BLK. DEER STREET 2010-00002781 12/28/2010 9513-MOTORIST ASSIST-LOCKOUT 1000 BLK. N.BRIDGE STREET 2010-00002782 12/28/2010 9513-MOTORIST ASSIST-LOCKOUT 200 BLK. E.VETERANS PARKWAY 2010-00002783 12/29/2010 2470-NO DRIVER'S LICENSE 1500 BLK. SYCAMORE ROAD 2010-00002784 12/29/2010 9564-ACCIDENT- PROPERTY ROUTE 126/ASHLEY ROAD 2010-00002785 12/29/2010 9071 -CITIZEN ASSIST DESK REPORT 2010-00002786 12/29/2010 9071 -CITIZEN ASSIST 100 BLK. FOUNTAINVIEW DRIVE 2010-00002787 12/29/2010 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2010-00002788 12/29/2010 2820-TELEPHONE THREAT 200 BLK. WALSH CIRCLE 2010-00002789 12/29/2010 0486-DOMESTIC BATTERY 300 BLK.W INDHAM CIRCLE 2010-00002790 12/29/2010 9915-ASSISTANCE CIVIL CATEGORY 1300 BLK. EVERGREEN LANE 2010-00002791 12/30/2010 1130- FRAUD 300 BLK.W.RIDGE STREET 2010-00002792 12/30/2010 9513- MOTORIST ASSIST-LOCKOUT 1500 BLK. WALSH DRIVE 2010-00002793 12/30/2010 9513-MOTORIST ASSIST-LOCKOUT 0 BLK.W.VETERANS PARKWAY 2010-00002794 12/31/2010 1811 -POSS CANNABIS <30 GRAMS E.SOMONAUK STREET/ROUTE 47 2010-00002795 12/31/2010 9068- FOUND BICYCLE 1400 BLK. CANNONBALL TRAIL 2010-00002796 12/31/2010 9083-ASSIST AMBULANCE 1800 BLK. MARKETVIEW DRIVE 2010-00002797 12/31/2010 9564-ACCIDENT - PROPERTY ROUTE 71/WALSH DRIVE 2010-00002798 12/31/2010 1310 -CRIMINAL DAMAGE PROPERTY 800 BLK. CANYON TRAIL 2011-00000001 01/01/2011 1730-CURFEW 1000 BLK. S.MAIN STREET 2011-00000002 01/01/2011 0486- DOMESTIC BATTERY 600 BLK. DENISE COURT 2011-00000003 01/01/2011 9431 -DEATH - NATURAL CAUSES 2500 BLK. OVERLOOK COURT 2011-00000004 01/01/2011 0820-THEFT$300 AND UNDER 2300 BLK. LAVENDAR WAY 2011-00000005 01/01/2011 9513- MOTORIST ASSIST-LOCKOUT 1400 BLK. N.BRIDGE STREET 2011-00000006 01/01/2011 9513- MOTORIST ASSIST-LOCKOUT 300 BLK. E.FOX STREET 2011-00000007 01/01/2011 0486- DOMESTIC BATTERY 1300 BLK. CHESTNUT CIRCLE 3 of Yorkville Police Department Incident Report Summary ij V1, December 13, 2010 through January 13, 2011 Report #10-2676 to #11-0103 Report# Date Offense Location 2011-00000008 01/01/2011 5081 - IN-STATE WARRANT ROUTE 34/BEECHER ROAD 2011-00000009 01/01/2011 5081 - IN-STATE WARRANT 400 BLK. E.MAIN STREET 2011-00000010 01/02/2011 0486 - DOMESTIC BATTERY 800 BLK. PARKSIDE LANE GALENA ROAD/BLACKHAWK 2011-00000011 01/02/2011 2480-SUSPENDED/REVOKED DL BOULEVARD 2011-00000012 01/02/2011 1570-PUBLIC INDECENCY 200 BLK. E.COUNTRYSIDE PARKWAY 2011-00000013 01/02/2011 9569-ACCIDENT- PRIVATE PROP 1300 BLK. N.BRIDGE STREET 2011-00000014 01/0212011 9513- MOTORIST ASSIST-LOCKOUT 400 BLK. E.COUNTRYSIDE PARKWAY 2011-00000015 01/02/2011 2480-SUSPENDED/REVOKED DL ROUTE 47/E.HYDRAULIC STREET 2011-00000016 01/02/2011 2480-SUSPENDED/REVOKED DL ROUTE 34/GAME FARM ROAD 2011-00000017 01/03/2011 0860- RETAIL THEFT 1400 BLK. CANNONBALL TRAIL 2011-00000018 01/03/2011 0820-THEFT$300 AND UNDER 1200 BLK. E.SPRING STREET 2011-00000019 01/03/2011 9513- MOTORIST ASSIST-LOCKOUT 1500 BLK.WALSH DRIVE 2011-00000020 01/03/2011 0460- BATTERY 900 BLK. PRAIRIE CROSSING DRIVE 2011-00000021 01/03/2011 2480 -SUSPENDED/REVOKED DL RIVER STREET/ROUTE 47 2011-00000022 01/04/2011 2890 -ALL OTHER DISORDERLY COND 500 BLK.W.WASHINGTON STREET 2011-00000023 01/04/2011 9071 -CITIZEN ASSIST DESK REPORT 2011-00000024 01/04/2011 9564-ACCIDENT- PROPERTY ROUTE 34/CANNONBALL TRAIL 2011-00000025 01/04/2011 0486- DOMESTIC BATTERY 1200 BLK. EVERGREEN LANE 2011-00000026 01/03/2011 0810-THEFT OVER$300 200 BLK. E.COUNTRYSIDE PARKWAY 2011-00000027 01/05/2011 9513- MOTORIST ASSIST-LOCKOUT 700 BLK. N.BRIDGE STREET 2011-00000028 01/05/2011 9513-MOTORIST ASSIST-LOCKOUT DEERPOINT LANE/HAMPTON LANE 2011-00000029 01/05/2011 2170 - POSS DRUG EQUIPMENT ROUTE 47/ROUTE 34 2011-00000030 01/05/2011 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2011-00000031 01/05/2011 8077-CHILD SAFETY SEAT CHECK DESK REPORT 2011-00000032 01/05/2011 2470- NO DRIVER'S LICENSE ROUTE 34/MARKETPLACE DRIVE 2011-00000033 01/05/2011 9004-ASSIST OTHER POLICE DEPT 1500 BLK. CORAL DRIVE 2011-00000034 01/05/2011 2410- DUI-ALCOHOL ROUTE 47/E.FOX STREET 2011-00000035 01/06/2011 2470 - NO DRIVER'S LICENSE ROUTE 47/LANDMARK AVENUE 2011-00000036 01/06/2011 2230 - ILLEGAL CONSUMPTION 700 BLK. GAME FARM ROAD 4 of Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. Through December 31,2010 January February March April Regular OT Regular OT Regular OT Regular OT Administration Chief 173.33. n/a 173.33 n/a 173.33. n/a 173.33 n/a Deputy Chief(2) n/a n/a n/a n/a n/a n/a n/a n/a Lieutenant 346.66' n/a 346.66 n/a 346.66 n/a 346.66 n/a Records/Civilians Exee Aive Assistan 173.33 n/a 173.33 n/a 173.33 n/a 173.33 n/a Records Supervisor 173.33, 1.75 173.33 0.00 173.33 0.00 173.33 0.00 Records Clerk(2) 346.66' 0.00 173.33 0.00 173.33 0.00 346.66, 0.00 Dir, S"pe Ser, 173.33 0.00 173.33 0.00 173.33 0.00 173.33' 0.00 Investigations Deteetiye Serge 173.33 0.00 173.33 7.50 173.33 4.00 173.33 0.00 Detectives (2) 346.66 0.00 346.66 8.00 346.66 0.00 173.33 0.00 Drug Officer(1) 173.33 19.50 173.33 39.00 173.33 22.00 173.33' 6.00 Community Policing Adfain.-Serge axt 173.33 0.00 173.33 0.00 n/a n/a n/a n/a School Resource(2 346.66. 28.50 346.66 24.25 346.66' 6.00 346.66 0.00 Patrol Sergeants (4) 693.32 0.00 693.32, 0.00 693.32 8.00 693.32 0.00 Officers (13) 2426.62. 36.75 2253.29 50.75 2426.62 88.25 2426.62 57.00 Officers (PT -2) 103.50 n/a 97.25 n/a 106.25 n/a 77.00 n/a 346.66 21.00 173.33 23.25 173.33 14.00 n/a n/a Peliee Reefd is n/a n/a n/a' n/a n/a' n/a n/a n/a Part-Time/Civilian BFPC Secretary n/a 31.00 n/a 15.00 n/a 16.75 n/a Cadet(1) 84.75 n/a 80.75 n/a 94.50 n/a 76.50 n/a Crossing Guards (3) 29.50 n/a 50.00, n/a 27.00 n/a 60.00 n/a Evidence Custodian 58.00 n/a 74.00 n/a 50.00 n/a 74.00 n/a Total Hours 6392.30 107.50 5879.56 152.75 5839.31 142.25 5677.48 63.00 "This column is the current month's manpower; it does not reflect prior month's manpower shifts. Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. May June July August Through December 31,2010 Regular OT Regular OT Regular OT Regular OT Administration Chief 173.33 n/a 173.33 n/a 173.33 n/a 173.33. n/a Deputy Chief(2) n/a n/a n/a n/a n/a n/a 346.66 n/a Lieutenant 346.66 n/a 346.66 n/a 346.66 n/a 173.33 n/a Records/Civilians � 1�z 'z n 8.00 a , ,a nu nt a. t:. _ x�3.33 n/a Records Supervisor 173.33- 0.00 173.33 0.00 173.33. 0.00 173.33 0.00 Records Clerk (2) 346.66 0.00 346.66 0.00 346.66 0.00 346.66 0.00 Din Sup pert Serv. 173.33 0.00 173.33 0.00 173.33 0.00 173.33 0.00 Investigations bete 173.33 2.00 173.33' 2.50 173.33 0.00 n/a n/a Detectives (2) 173.33- 0.00 260.00 26.75 346.66 15.50 346.66 43.50 Drug Officer(1) 173.33 34.50 173.33 32.00 173.33 10.00 173.33 14.00 Community P_ olicing Admin. Sefgeant n/a n/a n/a n/a n/a n/a n/a n/a School Resource (2 346.66 6.50 346.66 0.00 n/a n/a n/a n/a Patrol Sergeants (4) 693.32 7.00 693.32 16.00 693.32 2.00 693.32 6.00 Officers (13) 2296.63 168.25 2339.96 146.75 2426.62 99.25 2426.62 123.75 Officers (PT - 2) 75.50 n/a 50.00 n/a 46.00 n/a 54.00 n/a s-(0) n/a n/a n/a n/a 173.33 14.00 173.33 28.25 DA-Iiree rr,;tS n/a n/a n/a n/a n/a n/a n/a n/a Part-Time/Civilian BFPC Secretary 1.25 n/a 3.50 n/a 8.25 n/a 0.75 n/a Cadet (1) 80.25 n/a 120.50 n/a 143.75 n/a 138.50 n/a Crossing Guards (3) 24.50 n/a 8.00 n/a 0.00 n/a 6.00 n/a Evidence Custodian 55.50 n/a 72.50 n/a 54.25 n/a 79.25 n/a Total Hours 5480.24 218.25 5627.73 224.00 5500.15 140.75 5478.40 215.50 "This column is the current month's manpower; it does not reflect prior month's manpower shifts. Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. September October November December Through December 31, zoo Regular OT Regular OT Regular OT Regular OT Administration Chief 173.33 n/a 173.33 n/a 173.33 n/a 173.33' n/a Deputy Chief(2) 346.66 n/a 346.66 n/a 346.66 n/a 346.66 n/a Lieutenant 173.33 n/a 173.33` n/a 173.33 n/a 173.33 n/a Records/Civilians Exee,tWe Assist n/a; n/a n/a n/a n/a: n/a n/a, n/a Records Supervisor 173.33, 0.00 173.33 0.00 173.33 0.00 173.33 0.00 Records Clerk(2) 346.66 0.00 346.66 0.00 346.66 0.00 346.66 0.00 Din SuppeASefv. 173.33: 0.00 173.33 0.00 173.33 0.00 16.00 0.00 Investigations _ a°~9 eant n/a n/a n/a n/a n/a n/a n/a. n/a Detectives (2) 346.66' 13.00 346.66' 16.50 346.66 12.50 346.66: 8.00 Drug Officer(1) 173.33 1.00 173.33 31.00 173.33 26.50 173.33 5.00 Community Policing Admin. Ser-ge n/a: n/a n/a n/a n/a n/a n/a n/a School Resource (2 346.66 36.50 346.66 16.50 346.66 16.25 346.66. 15.50 Patrol Sergeants (4) 693.32 0.00 693.32 0.00 693.32 2.00 693.32, 2.00 Officers (13) 2253.29 76.50 2253.29 60.75 2253.29 45.25 2253.29 55.50 Officers (PT - 2) 177.00 n/a 72.50 n/a 63.50 n/a 50.00 n/a n/a n/a n/a n/a n/a n/a n/a n/a Peliee Reer its n/a n/a n/a n/a n/a n/a n/a n/a Part-Time/Civilian BFPC Secretary 4.50 n/a 5.75 n/a 3.25. n/a 1.00' n/a Cadet(1) 90.25, n/a 84.25 n/a 82.75 n/a 88.75, n/a Crossing Guards (3) 61.00 n/a 30.00 n/a 53.00' n/a 37.00 n/a Evidence Custodian 66.00 n/a 50.00 n/a 85.50 n/a 59.00 n/a Total Hours 5598.65 127.00 5442.40 124.75 5487.90 102.50 5278.32 86.00 "This column is the current month's manpower; it does not reflect prior month's manpower shifts. Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. January February March April Through January 15,2011 Regular OT Regular OT Regular OT Regular OT Administration Chief 173.33: n/a Deputy Chief(2) 346.66 n/a Lieutenant 173.33 n/a Records/Civilians Records Supervisor 173.33 0.00 Records Clerk(2) 346.66 0.00 Investigations Detectives (2) 346.66 5.00 Drug Officer(1) 173.33 18.00 Community Policing School Resource(2 346.66; 7.50 Patrol Sergeants (4) 693.32 0.00 Officers (13) 2253.29 5.75 Officers (PT - 2) 26.75 n/a Part-Time/Civilian BFPC Secretary 0.25 n/a Cadet (1) 38.00 n/a Crossing Guards (3) 29.50 n/a Evidence Custodian 34.00 n/a Total Hours 5155.07 36.25 "This column is the current month's manpower; it does not reflect prior month's manpower shifts. Yorkville Police Department - Overtime Manhour Utilization Report - 3anuary 15, 2011 This report is based on hours paid out per payroll period (bi-weekly). Does not include overtime taken as compensatory time. Date Court Training Relief Details I IMAGE I Admin Emerg I Invest I OIC Pay I Comm. Full Time Part Time 05/08/10 6.00 0.00 24.00' 0.00 0.00" 0.00 0.00'41.50 -0.00' 11.50 83.00 88.75 05/22/10 4.00 0.00-1 22.00 16.00 33.50 0.00 0.001 3.00 6.00 0.00 84.50 _ 101.25 06/05/10 8.00 __8..00 10.00 _0.00 _34 50 2.00 0.00: 39.25 -_4.00.: 0.00 105.75 101.00 06%19/10 9.50 4.00 9.00 0.00° 0.00; -0.00' 54.5,0 9.00 ---4.00 10.00 _ 100.00 118.75 -. ... 07/03/10 8.00' 0.00 31.00, 5.00 36.001 _ 0.00 9.0 ':_ 29.00' --- 4.00 0.00 122.00 123.50 07/17/10 4.00 8.00 34.00 0.00_ 30.00 0.00 _ _4 50'- 10.-00 _- 6.00 0.00 96.50 127.75 07/31/10 12.25 0.00 0.00' 0.00 _0.00 .0.501 -0.00 0.50 _ 12.00 0.00 _ 25.25 76.75 08/14/10 _21.00 32.W 12.00 0.00 0.00 0.00 2.00 1-.50 6.00 0.00 74.50 116.75 08/28/10 --10.00 0.00 52.00 -2 00_ 6.00 0.00. 11.25 _ 17.75 6.00 0.00 10500 124.75 09/11/10 _ 2.00 _0.00 4.00 -0.00 __18 00__. 2.00'. 13.00 10.00 6.00 19.00 74.00 169.75 09/25/10 10 00, 8.001 8.00. - 0.00 _ 0.00! 0.00 7.00 4.00 22.00 10.50 69.50 163.00 10/09/10 4.00 O.00; 13.50 7.50: 0.001 0.00 -0.00! 9.00, 4.00. 40.00 78.00 61.50 -_.0 4.00 -0 00 0.00 _ 2 00 16.75. 0.00 0.00 37.25 111.50 10/23 10 -6.-S- .50� 8 00 0.00 11/06/10 _12.75; 0.0W! 0.00 7.00 0.00! 0.001_ 0.00 27.00. 2.00 0.00 48.75 113.00 11/20/10 -6.00 8.001 0.00 0.00 0.00! 12.00' _ 0.00 19.00 0.00: 11.00 56.00 _ - 102.00 - -. _ _ 12/04.710 - 6.00i 8.00 36.00' 0.00 0 00 0.00' 0.00!_ 10.75 0.00 7.50 68.25 105.25 12/18/10 19.00-; 0.00:_ 12.50 _ 0.00" 0.00�_0.00', 0.00i 8.00' 0.001 0.00 39.50 91.00 01/01/11 2.00, 0.00 0.00, 0.00 0.001 0.00i 0.00 1.00 2.00: 0.00 5.00 82.75 01/15/11 2.00 0.00; 0.00 4.00 0.00 0 00 , 2.00 26.25 2.00 0.00 36.25 98.75 _ 0.00 u^-_------ 0.00 i--. 0.00 0.00 ----- - 0.00 - 0.00 I 0.00 FY10 11 Court Training Relief Details IMAGE Admin Emerg Invest OIC Pay Comm. Full Time Part Time Totals 153.00 84.00 268.00 45.50 158.00 16.50 105.25 283.25 86.00 109.50 1309.00 2077.75 Percents 12% 6% 20% 3% 80/0 10/0 80/0 22% 4% 8% 93% N/A Average 8.05 4.42 14.11 2.39 8.32 0.87 5.54 14.91 4.53 5.76 50.35 109.36 Prepared by Shamim Shamsuddin 1/18/2011 Pagel Yorkville Police Department Memorandum 804 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-4340 ®� 1 �. ®cO Fax: 630-553-1141 Kmdatl County 0 �k E Date: November 18th, 2010 To: City Administrator B. Olson From: Deputy Chief Delaney Reference: IT Charlie Graff Sir: I wanted to take the opportunity to tell you about a scheduling software program that Charlie recently created for the police department. Awhile back, we were reviewing the possible purchase of scheduling software that would be more efficient, accurate and possibly viewable on-line. After I reviewed numerous scheduling software products, I found that there was either not enough of what we needed or too much. I also discovered that the cost for this type of software was extremely expensive (ranging from $1500-$3000). I met with Charlie and asked him if there was something he could possibly put together that would at least be accessible from the main server. He said he would see what he could come up with. I met with him on Monday (11/15/10) as he said that he had come up with something to help us. Charlie presented a software program that he created from scratch. This software program is excellent! It has everything that we needed and was exactly what I told him we were looking for. He also made it accessible on-line with a site called www.ypdschedule.com. This software has not only made our scheduling easier and more efficient, it has also saved us a lot of money. I wanted you to be aware of the extra effort he has put into this for us and also ask that he be recognized accordingly for a "Job Well Done." Resp full Deputy Chief Dave Delaney #102 ILLINOIS OVERWEIGHT TICKET AND COMPLAINT i YORKVILLE POLICE DEPARTMENT N2 00157 COMPLAIN' P Case ASS xSf g 16T ST2"f' lo County of Township of Cale# Scale Operator KENDALL I RISTOL/KENDALL rill 1 3 a zo j PEOPLE STATE CITYMLLAGE=UNTY OF: V I J of 1LUNOIS V. ❑MIIIILIPALCORPOI M.PLOMF YORKVILLE,ILLINOIS NAM E ?t ADDRESS suset a ME lass state T ro - Undersigned states that on _/ / 10 at 16C�L_o A.M.1%P.M.Defendant did unlawfully operate a motor vehicle of the second division. REG NO 5-13 L`/,] YEAR TE NO. LES ICC or. COLOR YEAR MAKE TYPE FD a6 kfN w oft-rN o� On a Public Highway,namely n 4 M •"j P Located In the County aforesaid to the State of Illinois and did then and there commit the following offense: I.V.C.625 ILCS Sh Overweight on ❑Axle ❑Gross'r ❑ Bridge 15-111(4- a road surface weight of T4� through axles being 4 C-) pounds in excess of maximum allowed by statute. h ❑ 3-401(d)-Overweight on registration with the gross weight of being in excess of maximum registration allowed by statute. ❑ 15-111(e)-Overweight on permit-Axle Permit# Gross Permit# _� ❑ILCS ❑ LOCAL ORDINANCE CH ACT /SEC Axl 1 11001F'5 Axle 6 Scale Sticker#(h 0 3g9 Oj Axle Axle 7 Scale Sticker#Ao3 25 O N 3 Axle 3 Axle 8 Test Date: Q 0 Azle #,.T Axle 9 Distance between axles =r 11 xle Aide 1 71 Weather: R GROSS WEIGHT CL EA Lbs.m Excess 3200-W73 CIRCUIT COURT LOCATION AND DATE: A0O"a"' KENDALL•CO. COURTHOUSE j Fine........................$ r.,-i COUnnwuse Clerk Fee................$ 1 807 W. JOHN ST. E CITY YORKVILLE ap 60560 Court Automation....$ SS Document Storage..$ A' Court Fund.............$ Utderpenaltiesaspromedby taw forfalsecertifiwti mpursuanttoSection 1-109of, Code of Civi Procedure and perjury pursuant iD Section 32-2 of the Criminal Code of 191 .. Surcharge...............$ !� toundarsig inedcartifiest trakthe statements set"in Urisinstnanant are true and corn Other......................$ – Dated �l. 16 / c� Monrrr Dey Yaar Total Bail.. ... ... .$ ❑1.Cash 10 2 C—.Ida s+goawre or orator ❑3.NTA# Without admitting guilt,I promise to comply with the terms of this ticket and release. ❑4.I-Bond# ILLINOIS OVERWEIGHT TICKET AND COMPLAINT YORKVILLE POLICE DEPARTMENT N2 00158 .Case# COMPLAINT County of Township of l3cale# I Scale Operator KENDAL'L BRISTOL KENDAL•L 03036 C A E5 21 IWTILL-NOIS LE STATE CITY/YILLAeEMUNTY OF: YS, a ❑.wgaPA.WItPOMT10q PtAa11PP YORKVILLE ILLINOIS NAME Last First Middle ADDRESS street city n ' ^ DR.LI State W Undersigned states that on _�_/._�/� atA M.o P.M.Defendant did unlawfully operate a motor Whicle of the-second division. Y . STATE V NO. E S ICC or US M 692 z L 5619 1 COLOR YEAR MAKE TYPE . Ljkiris I I3 GnC. fit_ -rX cfc 4croA On a Public Highway,namely on 'e " rR Located in the County aforesaid in the State of Illinois and did then and there commit the following offense: I.V.C.625 ILCS 5/: Overwelghton ❑Azle Gross , ❑ Bridge 15-111(-))with'a road surface weight of 146067-' •through axles being 4 600''S pounds in excess of maximum allowed by statute. ❑ 3-401(d)-Overweight on registration with the gross weight of being in excess of maximum registration allowed by statute. ❑ 15.111(a)-Overweight on permit-Axle Permit# Gross Permit# ❑ILCS ❑ LOCAL ORDINANCE' CH ACT /SEC Axle 1• J/ s Axle 6 Scale Sticker# 030363 e A, 6, -{;vim Axle 7 8eale�rtieker ,fOpp �Axle Test Date: yrv$r 20 1 G 3 e ' Axle 9 Distance between axles:f-5 Fr 3 1, xle 5 Axle 10 Weather: GR S WEIGHT QQ r S a�,l a Lbs.in Excess q 6qo 37-1 CIRCUIT COURT LOCATION AND DATE: i AODALW KENDALL CO. COURTHOUSE Fine........................$ rbuRnau9e Clerk Fee;;..............$ 807 W.JOHN ST. CITY YORKVILLE ZIP 60560 a Court Automation....$ ■ q1 Q I AT /.G(J Document Storage..$ ❑A.K -gPJL e Undsrpenslliesas provided bylawforf alascertilimbohpursuanttDSedwI-logofths Court Fund.............$ Codoof CH Procedure and podury pummt to Section 32-2of the criminal Code of I gal, 1 Surcharge the undstagrred certiAes twthe statements set forth in tlus insfttarlerdara true and corract Other......................$ — Dalad j / 06 / e 11 Merl th ?•ear Total Bail.._... .$ A:Cash 113 2 Cards ra,LL Signature of ORIcOF ��'LO• E3 3.NTA# rA v wr Without admitting guilt.I promise to comply with the terms of this geketand release. 13 4.I-Bond# DErmin,m)."N'T OF 111100.'Ll ION AND CM It'] INVOICE Yoi!c\ills Police Dcp,l Imeol ,k)•l' G'anchuill Ym kN Mc. 11 60500 .vui.Chief Rich i kil-L Date Descrivtioll 4llloutlt Due 0 12-0141"flilt, I I-" allacho"i 1,:11cr.iml Kendall(,ojjjjtN kild 11wil pai went to Kendall County Plcaw 111.1he chech pa}able to Probation,807 W..lulus Street,YorkN ille,IL(105M Attn:'Tina Va"ll- I)lcclllbcr 7, 2rllll c'hici loch I Earl )"(111.:ilie P01iLC lhlruInlenl 84;+ ;i (niciar'm l�oa(1 1'cvl.�ilJc, Il. 605o 1 Deal l'hicf l larl. I (\culld lilac to e�llretiti m) ;insrc�t aI"lWcci2l4111 tin-N(,ur ( n lr, ton. cotine Mippor i elfi(nu- Iklin( uenc� � it liul l As \ou arc currcnth a(\:uc I conlinue to request the plain local Kcndall I'(,licc jurisdictions fund ': (cl,ihc �al:lr'\ of•our Dkers4m oniccr"u ii(riSdicliolls can continuc to all ILatl('I'ti I() Probation and not 1lnstain their(Mll Station the tic:ul� o A(1 I uslnlenl Pio run,. I y2O(t( .saIm! Av this , s ,n "as x ; 71 1. 1s has been drme in the Mast ie�� scar,. at tistirs li'ont the llreN ious year arc used to calculate percentages liar the jillisdictions. As)an „ill see ith the enclosed table ol'statfstics Kvikydle PALO Rpnment rclerrcd 78 of the 533 total rcierrals received dining December 1, 2UU8 thru No\cnlbel-30, 2009. As calculated, 15% Ld"Me $17.887MI equals S2183.115\O(id, ",mW be ON ills PAN DepIttuouN I,orlion ()fthc rcill1l, ement. 1 have �n�losed an invoice ii►r the :Illkllllll leilecle(I ahc,\c Ic► he (laid as su()t as Ilussible. 1 hayc also enclosed StilfiSI IS IicSul last li�cal year an(I this current Ilseal lei icw. As ou "ill be able to ,ec. dUl illU I:Y-201 I I %\ill l,c requesting 1'or vHie Police Dell:lrtuteut rcinlln!r,c 1; ofthe total rely;-'-0ls rccci\vd during 1=Y201M AN thu salary in I•iscal Ywir 2010 being All 700 1. Yurk�ille I'c,licc I)rhartmr!it' reinlburtiement Mill be S:'.;R8= Ihank you lip•your conlinlle(i sullf►urt. Please contact plc sh.,(Ild you haNC any quc,lic,n:;. �r I tiince'clv. !/J ..f I A J. V. NEY I ireclor %• I i IT SERVICES KENDALL COUNTY COURT juvenile Referrals Received FY2009 n', 1 TOWL J U I id 151 jan-09 r-Alar-C9 , � 1 1 1 1 IC' 12 2 13 1-41 41 I.Yorkville 7 p 10 20 , IFPI.n. 1 4 3 9 191 4 12 1Y K SO 6 10 0 0 0 U 0 0 0 0 Plainfield 0 —0 0 0 33 t.,.I-�11 0 j let 31 0", 01 0 Mont G 01 ol ISP 0 =n —— 1—0 1 0 0 p S 0 �IS Sandwich d wi C h 1 0 0 0 0 42 78 so 5 CPAT (I C 54 32 4917�54 1—�— 31 68 — Other 2411 291 KENDALL COUNTY COURT SERV juvenile Referrals Received II FY2010 I i ;' _,(, I ! �OTAI- I r.r r-10 I May-10 Jun-10 Jul-1{! C.09 r C"Pjqr.,er,t De 7 5 9 20 31 ILI 1 3 1 0swe 00 9 3 L.i 4 Yorkville iJ 71 6 1" lei — 31 Plano 13 I., cn 1 21 0 — 01 21 2.1 01 Plainfield fil �,I- ni -1 Aurora 0 —n 35 Joliet 0 0 4 —10 1 Montgomery 0 0 � 1. ROE 0 10 L— i I I� 0 0 0 1 (1 0 ISP C,, (5 (J) ,sandwich 0 0 0 0 01 -f�I 0) 0 0 c 0 CPAT 0 0, Other 68; 44 421 53 9 311 40 TOTAL J� 0-n Yorkville Police Department Memorandum 804 Game Farm Road EST. ',Z 1836 Yorkville, Illinois 60560 -�� Telephone: 630-553-4340 C I - Fax: 630-553-1141 p'S� L O r—daO C.—Y 1� <CE Date: January 7h, 2010 To: Chief Hart From: Deputy Chief Delaney Reference: Transfer of Panasonic Toughbook Computers Chief: We have transferred the following computers to Public Works: 12/8/10 CF28 Panasonic Toughbook Laptop Computer with charger cord Serial #lJKYB04818 1/6/11 CF28 Panasonic Toughbook Laptop Computer with charger cord Serial #1JKYB04830 1/6/11 CF27 Panasonic Toughbook Laptop Computer with charger cord and docking station. Serial #9JKSA06024 Deputy Chief Dave Delaney#102 i1 i i i a ' G.r Y/� CQ it 6roesa, . -lit �Or �� u Aytptu*l �� v 71k ile u� all d4ddolp- Cl� . � s. ,411:•� �� .� f sup c c� Cam" Ic WAUBONSEE COMMUNITY COLLEGE c f-)r G( Cf +o be n G, f a e C,�Cn 0-f LeC z w oS ar, c.S s;qr e4j-- Fd ^My .rn4-r0 3 o Cu I If5e- T k 1 5 ln�c:C G. n'1 Cer Y e4Ch 1 � nnc.(r` wc,s shcw�n8 11 1Ke U -� ' -1-he a yr - 4un;,J \ -4-u r�eG_Se 4-he n k Zoo me, -1:a- uj c S r 77 Sugar Grove Campus Aurora Campus Copley Campus Plane Campus Route 47 at Waubonsee Drive 5 E.Galena Blvd. 2060 Ogden Ave. Route 34 at Waubonsee Drive Sugar Grove,IL 60554-9454 Aurora,IL 60506-4178 Aurora,IL 60504-7222 Plano,IL 60545 (630)466-7900 (630)801-7900 (630)585-7900 Opening 2009 TDD(630)466-4649 TDD(630)892-4046 wwwmaubonsee.edu Joseph J. Heinrich fffiW Assistant Professor Criminal Justice WAUBONSEE • COMMUNITY COLLEGE Rt.47 at Waubonsee Drive (630)466-7900,ext.2551 Sugar Grove,IL 60554 (630)466-9102 fax www.waubonsee.edu jheinrich @waubonsee.edu i r (J�IEC �Q 4W WAUB0N SEE I COMMUNITY COLLEGE Ha ) I - � 4,e ,-UI p Jo4+, 4 +1"A anr� Cooj � 5 � SvMt n�p►' /-► fit �rU'' � Wu LA t4 19 A I ctiv �i 5 co d -t y mr -r� wt. 1-15 Plano Campus Copley Campus Route 34 at Waubonsee Drive Grove Campus Aurora Campus 2060 Ogden Ave. plan.,IL 60545 Sugar 5 E.Galena Blvd. Aurora,IL 60504-7222 Route 47 at Waubonsee Drive a,IL 60506-4178 Opening 2009 Aurora,Sugar Grove,IL 60554-9454 (630)585-7900 (630)BO1-7900 www.wau6onsee.edu �� (630)466-7900 TDD(630)892-4046 TDD(630)466-4649 rEc � � li. v T "'Le �ii -1 Av( trF ere wo 1-41Vr All �. I� fie . Reviewed By: Agenda Item Number O J 4 Legal ❑ CA#3 EST. 1836 Finance ❑ Engineer ❑ �_ Tracking Number 0 '� CO City Administrator ❑ Consultant ❑ PS 2011-02 <4k ``,�i� Chief of Police Agenda Item Summary Memo Title: Request to Sell 1999 Ford Expedition (M12) at Auction Meeting and Date: City Council/2-08-11 Synopsis: Council Action Previously Taken: Date of Action: PS 1/27/11 Action Taken: Consensus of committee for this item to move forward to CC 2/8/11 consent agenda. Item Number: PS 2011-02 Type of Vote Required: Council Action Requested: Submitted by: Deputy Chief Delaney Police Name Department Agenda Item Notes: `tiro cir y J� o� Yorkville Police Department Memorandum 304 Game Farm Road EST. 1836 Yorkville, Illinois 60560 -�� Telephone: 630-553-4340 p L. �] Fax: 630-553-1141 C-Is. p ��Comty <kE Date: January 6th, 2011 To: Chief Hart From: Deputy Chief Delaney Reference: 1999 Ford Expedition Chief: I request that the 1999 Ford Expedition (M12) be declared surplus and disposed of at auction. The vehicle has VIN # 1FMRU1865XLB50930 and has approximately 92,000 miles on it. Deputy Chief Dave Delaney#102 n / ep C � C/Ty Reviewed By: Agenda Item Number Ja` . �-0 Legal ❑ CA#4 Finance EST. '�r _� 1636 El . �` Engineer ❑ Tracking Number City Administrator ❑ o�0 Consultant ❑ PS 2011-03 <�E `da• Chief of Police ■ Agenda Item Summary Memo Title: Request to Sell 2000 Ford Crown Victoria(M9) at Auction Meeting and Date: City Council/2-08-11 Synopsis: Council Action Previously Taken: Date of Action: PS 1/27/11 Action Taken: Consensus of committee for this item to move forward to CC 2/8/11 consent agenda. Item Number: PS 2011-03 Type of Vote Required: Council Action Requested: Submitted by: Deputy Chief Delaney Police Name Department Agenda Item Notes: Co.y J� o� Yorkville Police Department Memorandum 504 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-4340 0 � � � O� Fax: 630-553-1141 r or sew Ke atl C—ty, Date: January 6th, 2011 To: Chief Hart From: Deputy Chief Delaney Reference: 2000 Ford Crown Victoria Chief: I request that the 2000 Ford Crown Victoria (M9) be declared surplus and disposed of at auction. The vehicle has VIN # 2FAFP71W3YX109878 and has approximately 92,000 miles on it. Deputy Chief Dave Delaney#102 1 , v� Reviewed By: Agenda Item Number O J -c� Legal ❑ CA#5 EST. 1836 Finance El -t 1t;fr City Administrator ❑ Tracking Number O'S� x �O Consultant ❑ Ctl f ud PS 2011-04 Chief of Police ■ Agenda Item Summary Memo Title: Request to Sell 2007 Ford Crown Victoria(M21) at Auction Meeting and Date: City Council/2-08-11 Synopsis: Council Action Previously Taken: Date of Action: PS 1/27/11 Action Taken: Consensus of committee for this item to move forward to CC 2/8/11 consent agenda. Item Number: PS 2011-04 Type of Vote Required: Council Action Requested: Submitted by: Deputy Chief Delaney Police Name Department Agenda Item Notes: J� o� Yorkville Police Department Memorandum 804 Game Farm Road EST. �� 1836 Yorkville, Illinois 60560 -�� Telephone: 630-553-4340 p� E L--;] O Fax: 630-553-1141 �o r Kenaau County <k E Date: January 6th, 2011 To: Chief Hart From: Deputy Chief Delaney Reference: 2007 Ford Crown Victoria Chief: I request that the 2007 Ford Crown Victoria (M21) be declared surplus and disposed of at auction. The vehicle has VIN # 2FAFP71W07X102143 and has approximately 117,000 miles on it. Deputy Chief Dave Delaney#102 P � �� a � D C/, Reviewed Agenda Item Number By: O J _ Legal ❑ Minutes 1836 EST 1836 ❑ Engineer ❑ Tracking Number City Administrator ❑ Public Works ❑ Ksrulall County d<CE City Clerk ■ Agenda Item Summary Memo Title: Minutes of City Council—January 11, 2011 Meeting and Date: City Council—2/08/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jacquelyn Milschewski City Clerk Name Department Agenda Item Notes: DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JANUARY 11,2011 Mayor Burd called the meeting to order at 7:07 p.m.and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present Ward I❑ Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,Attorney Orr,Police Chief Hart,Deputy Chiefs of Police Delaney and Hilt,Public Works Director Dhuse,Finance Director Fredrickson,City Engineer Wywrot and Community Development Director Barksdale-Noble. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Spears requested that Item#1 under the Mayor's Report,Park Naming Request—Marge Cline (CC 2010-104)be tabled until the February 8,2011 City Council meeting due to an additional application being received. Amendments approved unanimously by a viva voce vote. Mayor Burd requested that Item#6 under the Mayor's Report,State of the City Address(CC 2011-03)be moved up to Item#1 under her report. Amendments approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:30 p.m.,January 18,2011 City Hall Conference Room Economic Development Committee: 6:30 p.m.,February 1,2011 City Hall Conference Room Administration Committee Meeting: 6:00 p.m.,January 20,2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m.,January 27,2011 City Hall Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS Mike O'Connell,Fox Run,commented that a resident was upset about the increase in taxes at the last City Council meeting. He noted that the city only gets 5%of real estate taxes whereas 70%goes to the School District. He felt the city was being demonized. He noted that Kendall County and the School The Minutes of the Regular Meeting of the City Council—January 11,201 l—page 2 District have approved raises. He felt that if the School District cut 2%it would exceed what the city has cut. Also,Kendall County should make an effort to cut taxes as well. He also discussed the amenities the city has such as the water park,kayak chute,old jail,etc. He stated that the city has the opportunity to get 80%toward bike trails. He felt bike trails would attract people to the city which would help grow the tax base. He noted that Wisconsin turned down a high speed rail system so California stepped up for the funds. If the city does not take IDOT funds for the trails some other community will. Judy vv liCrivt,Fri crads of u1C YorkviL'c Libla;y,rcpolicd iliac iie iiv a:y subiiiicd an app Iii Cativn-4 Pepsi On Line Project which is a grant program. The library is a finalist and is hoping to win funds so they can purchase star-shaped yard signs to give children who complete the library's summer reading program. Thirty-two grants will be awarded each month based on online votes. She explained the voting procedure and distributed a handout regarding the grant.She encouraged everyone to vote for the library. Mayor Burd indicated that she would have the city's PR person add the information to the city's news blast. Ralph Snobeck,Grande Reserve,stated he was an avid cyclist and that he would like to see bike paths in Yorkville however the question is do we want paths or need paths. He felt public safety is a#1 concern and noted that there have been accidents due to snow not being plowed. He asked if the City Council had the public's trust. He noted that in November there was a referendum on the ballot for the bike paths and it did not pass. Each member of the City Council has won an election. He questioned what would happen if their opponent wanted a"re-do";would the City Council let it happen? Once a vote fails,it fails and there are no"re-dos".He asked how much it would cost to maintain the bike trails if they are built and where the money would come from. He also questioned what would happen if the state does not come up with the money. He noted that the state has not come forward with money it promised to other projects such as new roofs for the Brookfield Zoo. He asked what the rush was for the trails. He noted that two weeks ago the City Council chamber was packed with union guys in support of the trails. He asked how many of them actually live in the city. He questioned who they were to demand a job from the city. He stated that it his job as a boss,not the taxpayers,to find work for his employees. He encouraged residents to speak out at the next election in April. The city,state and the voters are broke. If there is no money,a project should not be done. Mayor Burd explained that the cost for the trails would be about $13.00 a year depending on the value of a home. Also,the city is not front funding the trail project,if the state does not give the city the funds,then the trails won't be built. Jesus Almaraz shared Mr.Snobeck's sentiments. He stated that programs are good but sometimes the funds for them are not there. He felt that the paths were a good idea however this was a bad time for them. He added that he felt that if taxes were going to be increased it should be for the Police and Fire Departments. Elizabeth Snobeck,Grande Reserve,stated she was a student athlete who runs cross-country in college. She is required to run and bike so she would like paths however people are in debt and this problem should be taken care of first. She stated that she is part of a unique population of new residents. The only tie to Yorkville is through her parents. She asked the City Council to look at the big picture and see where young home buyers are going. She stated she could purchase something in a neighboring community and pay less taxes. Todd Milliron,Cotswold Drive,noted that the reason for the bike path issue at this time is because IDOT is doing improvements to Routes 47,71 and 34. The bike trails are part of the projects. He explained that MFT funds are a dedicated revenue source for the payment of the project. He felt this is a onetime shot and if the money does not come from the state then the city will have no reason for the bonds. He stated that it is being put on the ballot again so that with more information the voters can make a choice. CONSENT AGENDA None. PLAN COMMISSION/ZONING BOARD OF APPEAL None. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of October 26,2010,November 9,2010 and November 23,2010;seconded by Alderman Plocher. Motion unanimously approved as amended by a viva voce vote. The Minutes of the Reeular Meeting of the Citv Council—January 11 2011—ua¢e 3 BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated January 5,2011,totaling the following amounts:checks in the amount of$614,247.07 (vendors);$223,142.22(payroll period ending I/l/11);for a total of$837,389.29(total);seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Spears-aye,Munns-aye,Sutcliff-aye, Gilson-aye,Teeling-aye,Golinski-aye,Werderich-aye REPORTS MAYOR'S REPORT State of the City Address (CC 2011-03) Mayor Burd presented the 2010 State of the City Address(see attached). Ordinance 2011-01 Approving a Land Lease Agreement with Verizon Wireless (2225 Wheaton Avenue,Wheaton Woods Park) Second Reading (CC 2010-114) Mayor Burd entertained a motion to approve an ordinance approving a Land Lease Agreement with Chicago SMSA Limited Partnership doing business as Verizon Wireless(225 Wheaton Avenue,Wheaton Woods Park)and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher; seconded by Alderman Munns. Attorney Orr thanked Alderman Golinski for his question about the language in an earlier draft. The language was discussed with Verizon and corrected. Motion approved by a roll call vote. Ayes-8 Nays-0 Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye, Werderich-aye,Golinski-aye,Teeling-aye,Gilson-aye Tax Abatement Ordinances (CC 2010-111) Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$3,500,000 General Obligation Bonds(Alternate Revenue Source),Series 2004B(Countryside Interceptor) Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$3,020,000 General Obligation Bonds(Alternate Revenue Source),Series 2007A(Refinance 2003A) Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on $11,300,000 General Obligation Bonds(Alternate Revenue Source),Series 2005D(Rob Roy Creek) Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$2,020,000 General Obligation Bonds(Alternate Revenue Source),Series 2008(Refinance Rob Roy Creek) Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$3,825,000 General Obligation Bonds(Alternate Revenue Source),Series 2005A(In-Town Road Program) Mayor Burd entertained a motion to approve the Tax Abatement Ordinances for the following General Obligation Bonds:Series 2004B—(Countryside Interceptor);Series 2007A—(Refinance 2003A);Series 2005D.—(Rob Roy Creek);Series 2008—(Refinanced Rob Roy Creek)and Series 2005A(In-Town Road Program)and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff; seconded by Alderman Plocher. Burd clarified that a"no"vote to abate the ordinances Nvould mean the cost will be put on the real estate tax bills. A"yes"vote will create an issue of how to pay for the bonds.She noted that the City Council asked the Yorkville Bristol Sanitary District for financial help but they are unable to help. The Minutes of the Regular Meeting of the City Council—January 11,2011—page 4 Alderman Gilson read a statement regarding his feeling on the abatement ordinances(see attached email). Alderman Plocher asked Alderman Gilson if he supported a fee for the sewers on the water bills. Alderman Gilson stated he did not support residents paying for these bonds. Alderman Sutcliff noted that a"yes"vote is like saying it is okay to default on loans. She felt there is no other solution.She stated she would not be responsible for the city defaulting on loans. Alderman Spears stated that the City Council was warned about outstanding financial obligations by former City Administrator McLaughlin in an October 10,2008 memo(see attached).She stated that she voted against the city budget due to this warning. She felt Mr.McLaughlin's warning was ignored and if steps had been taken in 2008 this might not be happening. She stated that previous administrations are getting blamed but this present council was aware due to the memo. Alderman Munns questioned how defaulting on the bonds would affect the city. Finance Director Fredrickson explained that if the city defaults it will be impossible to obtain future bonds. He reminded the Council that a fee of$62.00 can be placed on each water bill to pay off the bonds. Alderman Munns stated that people can criticize past administrations but ideas are needed now to come up with something better. Mayor Burd noted that Administrator Olson had distributed a memo indicating what future cuts could be made however this would be cutting all staff except the Police Department. She stated that when the bad debt was recognized,she implemented a Bad Debt Policy and the funds were no longer used as a revenue source. She explained that money is being taken out of the water fund to pay back the Grande Reserve development due to the mismanagement of funds. She added that the City Council cannot let the financial situation deteriorate so that future projects are negatively impacted by the lack of financing. She added that if the increase in sales tax is approved,these bonds can be abated next year and taken off real estate tax bills. Motion defeated by a roll call vote. Ayes-3 Nays-5 Munns-nay,Spears-aye,Plocher-nay,Werderich-nay, Golinski-aye,Teeling-nay,Gilson-aye,Sutcliff-nay Approval of a Revised Early Retirement Proposal (CC 2011-0 1) Mayor Burd entertained a motion to approve a revised early-retirement proposal from Sergeant Barry Groesch and authorize the Mayor to execute. So moved by Alderman Plocher;seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-8 Nays-0 Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye, Werderich-aye,Golinski-aye,Teeling-aye,Gilson-aye Resolution 2011-01 Providing for and Requiring the Submission of a Proposition to impose a Non-Home Rule Municipal Retailers'Occupation Tax and Service Occupation Tax in the Amount of 1%to the Voters of the United City of Yorkville at the General Election to be held on April 5,2011 (CC 2011-02) Mayor Burd entertained a motion to approve a resolution providing for and requiring the submission of a proposition to impose on Non-home Rule Municipal Retailers'Occupation Tax and Service Occupation Tax in the amount of I%to the voters of the United City of Yorkville at the General Election to be held on April 5,2011 and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher; seconded by Alderman Sutcliff. Mayor Burd felt the increase in sales tax was the best solution in order to get the bond payments off the real estate tax bills. If the referendum is approved,a commitment was needed from the City Council to use the proceeds to fund bond payments so that the bonds can be abated next year. She was asking for this now due to the upcoming election.If the City Council approves this at this time,a special election for the referendum won't be needed. She noted that the bond payments will escalate before they are paid in full. Also,if the city has a dedicated revenue source,it will be easier to refinance the bonds. Alderman Munns asked what would be put in place to dedicate the proceeds to the bond payments. Attorney Orr explained that once the money comes in,the funds are placed in the general fund. The City Council can pledge the funds towards the payment and/or refinancing of the bonds. Alderman Munns The Minutes of the Regular Meeting of the Cih,Council—January 11 2011—pace 5 asked if any studies have been done as to how this would affect the local economy or if the increase had been discussed with the business community.Mayor Burd stated that no study or discussion had taken place. She noted that this was the last night to vote on the resolution so that the referendum could be placed on the April ballot. If it does not go on this ballot,the city will have to pay for a special election. She felt that Alderman Munns had a good question and she suggested that the matter be discussed with the Chamber of Commerce. Alderman Golinski asked if a sunset clause would be added so that the increase in the tax would only be applicable until the bonds are paid off. Attorney Orr stated that if the revenue source is temporary,it cannot be used toward the refinancing of the bonds. However,if another revenue source comes in,the sales tax can be decreased as long as the new source is dedicated to the bonds. There was a brief discussion on shopping at other communities versus in Yorkville. Alderman Golinski noted that he,like many people,passes several stores on his way home from work and could easily shop elsewhere. He stated that even if he could do this,he would still shop in Yorkville. Alderman Spears stated that currently other surrounding communities are equal in tax. She felt that increasing the sales tax in Yorkville would take the city out of competition with area communities. She stated she discussed the increase with a few businesses that were dead set against it. She questioned if the increase would deter businesses from coming to Yorkville. She felt that people were more willing to pay for gas than pay a higher sales tax. Also,she was concerned that if the residents vote this down and people on the City Council don't like the results,would it be brought back for another vote. She stated she could not support the increase. Alderman Gilson also felt the increase was a detriment to local businesses however he did not have a problem asking residents for their opinion on the April ballot. Alderman Sutcliff stated that this was an effort to lessen the burden to the residents. She noted that the sales tax affects others who shop in Yorkville not just residents. She felt a message needed to get out to residents because they are anti-tax. If they vote for the referendum it will bring relief to their property taxes. Mayor Burd noted that if the referendum is voted down it will be evident that residents want the increase on their property tax bill. She stated that unless astronomical growth is seen,the property taxes will probably be affected next year too. Alderman Golinski questioned the timing of the increase if the residents vote it in. Attorney Orr thought that if the increase is adopted at the April election it would become affective in January 2012 however she was going to verify this. Motion approved by a roll call vote. Ayes-6 Nays-2 Plocher-aye,Werderich-aye,Golinski-nay,Teeling-aye, Gilson-aye,Sutcliff-aye,Munns-aye,Spears-nay CITY COUNCIL REPORT None. CITY ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. DIRECTOR OF PARKS&RECREATION'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. The Minutes of the Regular Meeting of the City Council—January 11,2011—Page 6 CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR REPORT Director Barksdale-Noble reported that the Integrated Transportation Plan group meets once a month to track the progress of the plan and funding. In December they discussed a grant that was available in November 2010 for the Kennedy Road path and the city's commitment to the project. They wanted information on other grants that might be available to help reduce the city's share of the commitment. She also reported on the Building Code Update Committee.Their goal was to be done by the end of 2010. They have reviewed and discussed amendments to six out of ten codes. If the remaining codes are completed there should only be two more meetings before sending the amendments to the city attorney for review. After Attorney Orr's review,there will be a public hearing for the amendments. COMMUNITY RELATIONS OFFICER'S REPORT No report. COMMUNITY&LIAISON REPORT Yorkville Bristol Sanitary District Alderman Gilson reported that he attended the Yorkville Bristol Sanitary District meeting on January 10, 2011 where they discussed two proposals;lending the city money and lowering fees. They also discussed discontinuing their cell phone service,visiting Plainfield's facility and the Deuchler report on expansion. Springfield Alderman Sutcliff reported that she was back from Springfield where she attended the inauguration.She stated she met with the governor,senators,IDOT,etc. She stated she brought the needs of Yorkville to the state in order to establish a good relationship. Mayor Burd added that she would be going to Springfield for Kay Hatcher's swearing-in ceremony. Northeastern Illinois Area Agency on Aging Alderman Spears reported that she attended the Northeastern Illinois Area Agency on Aging(NEIL) meeting(see attached report). COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Proposed Revisions/Clarifications to Letter of Credit Policy (PW 2010-75) Ordinance 2011-02 Amending the City Code Providing for the Posting of Improvement Securities Prior to the Issuance of a Building Permit A motion was made by Alderman Plocher to approve an ordinance amending the City Code providing for the posting of improvement securities prior to the issuance of all building permanent and authorize the Mayor and City Clerk to execute;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Werderich-aye,Golinski-aye,Teeling-aye,Gilson-aye, Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye Ordinance 2011-03 Amending the City Code Amending the Requirements for the Posting of Maintenance Bonds A motion was made by Alderman Plocher to approve an ordinance amending the City Code amending the requirements for the posting of maintenance bonds and authorize the Mayor and City Clerk to execute; seconded by Alderman Munns. The Minutes of the Regular Meeting of the Citv Council—January 11,2011—yage 7 Motion approved by a roll call vote. Ayes-8 Nays-0 Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye, Munns-aye,Spears-aye,Plocher-aye,Werderich-aye Resolution 2011-02 Amending Resolution Number 2009-40 Clarifying the Policy on the Release of Security for Land Improvements a motion was made by Alderman Plocher to approve a resolution amending Resolution Number 2009— 40 clarifying the Policy on the Release of Security for Land Improvements and authorize the Mayor and City Clerk to execute;seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes-7 Nays-1 Teeling-aye,Gilson-nay,Sutcliff-aye,Munns-aye, Spears-aye,Plocher-aye,Werderich-aye,Golinski-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Old Jail Alderman Golinski reported that there was a broken window in the door of the Old Jail. Mayor Burd stated that it happened recently and that the door was in the section of the building to be removed. It will be boarded up. She added that the commission for the Old jail would be meeting soon. KenCom Alderman Golinski stated that he had a possible solution to the KenCom funding problem. He suggested that Kendall County check if it would be possible to add a fee on to their court costs. Attorney Orr stated that there is a statutory amount to be paid and she would check into Alderman Golinski's suggestion. Mayor Burd stated that she suggested an increase to the 911 surcharge on cell phones. River Front Park Alderman Golinski asked how the city acquired River Front Park. He showed the City Council a copy of a warranty deed from the Meinert family dated 1981. The deed indicates there is a covenant and restriction on the park name. He stated he would provide staff a copy of the deed. Director Dhuse and Community Development Director Barksdale-Noble stated they would investigate the deed. EXECUTIVE SESSION Attorney Orr stated that she forgot to indicate at the amendment portion of the meeting that there would be no executive session tonight. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Plocher;seconded by Alderman Spears. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 8:54 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois Reviewed By: Agenda Item Number O J @ 'n Legal ❑ Minutes .+T° Finance ❑ EST. �. _ 1836 Engineer ❑ Tracking Number °< a City Administrator ❑ O L rt Public Works ❑ SCE City Clerk ■ Agenda Item Summary Memo Title: Minutes of Special City Council—January 11, 2011 Meeting and Date: City Council—2/08/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jacquelyn Milschewski City Clerk Name Department Agenda Item Notes: DRAFT SPECIAL CITY COUNCIL MEETING MINUTES OF THE JOINT MEETING OF THE OF THE UNITED CITY OF YORKVILLE CITY COUNCIL AND THE YORKVILLE BRISTOL SANITARY DISTRICT _HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JANUARY 11,2011 Mayor Burd called the meeting to order at 6:00 p.m.and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward 1 I Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,Attorney Orr,Public Works Director Dhuse,Finance Director Fredrickson,and City Engineer Wywrot. Members of the Yorkville Bristol Sanitary District present:Kevin Collman,Executive Director;E.Brent Ekwinski,President;Mark Luettich,Treasurer;L.Eric Schoeny,Clerk,Ralph Pfister,retired Executive Director and John Frerich,Walter Deuchler and Assoc. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. Presentation by YBSD Mr.Collman gave the City Council a presentation on the Yorkville Bristol Sanitary District which included information on its purpose,history,user fee,billing and collection,moving forward,existing and future responsibilities,etc.(see attached). After the presentation,Mayor Burd opened the floor. Alderman Sutcliff thanked the members of the Yorkville Bristol Sanitary District for the presentation. She commented that until recently she was unaware of how things worked so this was good information to know. She felt it was good for residents to know about the information presented. She asked if residents could call YBSD and was advised they welcomed phone calls and that their number was on the water bill. Alderman Golinski stated that at the YBSD meeting it was discussed that they are at 70%of capacity. Mr.Luettich explained that there are two components to capacity;water or flow and organics. Mr. Schoeny added that capacity also varies. He explained how the infiltration and inflow(I&I)of rainwater into the sewers robs capacity because this ground water is then treated as sewer water. Mayor Burd thanked the YBSD for performing the I&I study and for Ralph Pfister for giving the City Council a presentation on the study and ways to fix things. Mayor Burd asked if tours were available at the facility. Mr.Collman stated that tours are always available and that they last about forty-five minutes. Discussion of Sewer Bond Debt Obligations Mayor Burd explained that the situation the city was in with the bonds it owes.She noted how the city lost sales tax revenue from F.E.Wheaton and how developers have walked away from the city. She stated that the City Council was looking at putting a fee on property taxes,raising sewer fees,etc to raise funds for bond payments.She asked if there was any way for the YBSD to assist the city. Finance Director Frederickson explained the sewer issues up for abatement;Rob Roy Creek Interceptor,the Rob Roy Creek Interceptor refinance and the sewer bonds. Mayor Burd stated that YBSD was not obligated to front fund connections.They had 90 days to pay tap-on fees to the city which they have done. The Minutes of the Regular Meeting of the City Council—January 11,2011—page 2 Mr.Collman explained that they developed a spreadsheet covering the last ten years. The sewer fee of $76.11 has stayed the same since 2001. This rate only covered their debt obligation and budget for a few years. They need the fee to operate as well as to apply to future expansion. Mr.Ekwinski added that at one time they had a concern that YBSD was holding back growth. At that time,they began investigating the next plant expansion and started saving money. Their philosophy sifted and they began using funds to pay down their debt. They are concerned with future mandates so they feel they need to keep a reserve. They looked at lending the city money however they feel they are not qualified to do so and they need to bank funds for the future.Mayor Burd congratulated YBSD for their fiscal responsibility. Mr.Ekwinski stated that the Board appreciated Mr.Pfister and Mr.Collman's work in keeping finances in line. He added that YBSD does not get revenue from sales tax,just fees. Mr.Schoeny explained that YBSD was more simple than the city. He stated that they treat sewerage and with the plant being so close to the downtown their focus is on keeping the plant running well. He stated that they have done a good job creating capacity and getting sewage to the plant however the facility cannot handle capacity if the area continues to build out. YBSD has guaranteed it would meet capacity and has engineering in place for plant expansion. The expansion will be a several year project. Mayor Burd commended YBSD on their high level of environmental awareness. She looked forward to using recycled water in the future. Alderman Gilson stated that he would like to see a schedule for the bond payments and for clarification on the exact amount owed. Finance Director Fredrickson stated he would investigate this and get back to the City Council. Mayor Burd stated that Administrator Olson informed her that the Rob Roy Creek Interceptor bonds will escalate each year and be approximately$4 million by the end of the payment term. Alderman Sutcliff asked how the$76.11 was used. It was explained that$25.45 is applied to debt service and the remainder goes toward the general fund. She asked when would the charge expire and Mr. Collman stated that it was a twenty year lean. Alderman Sutcliff asked when did YBSD plan its expansion. Mr.Collman stated that expansion will be needed within the next five years. Mr.Ekwinski added that expansion also depended on city growth. Alderman Sutcliff asked if the YBSD could add a year on to its debt service and then give the city a portion of the fee. Mr.Schoeny felt this was a good idea however 100%of the non-debt fee was used towards operational costs. Also,he was not sure the IEPA would allow an extension to the debt period. Mr.Pfister explained that the$76.11 fee was the result of IEPA loan which required a dedicated source to repay it. Mr.Collman also added that the fee has only covered expenses for a few years. Alderman Sutcliff noted that some residents are in the Fox Metro Sanitary District and they pay less.Mr. Schoeny stated that Fox Metro is a larger and more mature sanitary district. It covers seven cities and several counties with an estimated 80,000 users. Alderman Munns asked if the YBSD received money from the real estate taxes. Mr.Collman explained that there was no levy for real estate taxes. Alderman Golinski thanked the gentleman from the YBSD for their presentation. He asked what would be the trigger point for expansion. Mr.Collman stated that there is a point where the IEPA looks at capacity and requires expansion planning. This is at 80%. Director Dhuse noted that the engineering and pipes for expansion are already completed. Alderman Golinski asked if the expansion would be triggered by flow. Mr.Schoeny stated that flow played partially into expansion while organic matter also plays a role.Mr.Collman added that the Fox River has been put on watch due to levels of dissolved oxygen. The YBSD's permit is up for renewal with the IEPA.They may impose additional standards on the facility or impose more restrictions. They need to be prepared for this possibility. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Plocher;seconded by Alderman Spears. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 9:55 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois � O C/Ty Reviewed By: Agenda Item Number J� .0 Legal ❑ Bill List ��``i Finance EST. rn ` ! `'' 1636 Engineer ❑ Tracking Number -4 c ® Cq City Administrator ❑ A I .n .. Public Works ❑ ttE v ❑ Agenda Item Summary Memo Title: Bill List Meeting and Date: City Council—2/08/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:48:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AA000002 JULIE VISHER 012411 01/24/11 01 POLICE-JANUARY 5 & JANUARY 19 01-210-62-00-5443 02/08/11 300.00 ADMIN ADJUDICATION CONTRAC 02 ADMIN HEARINGS ** COMMENT ** INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 AACVB AURORA AREA CONVENTION 123110-ALL 01/26/11 01 FINANCE-JANUARY ALL SEASON 01-120-65-00-5844 02/08/11 12.30 MARKETING - HOTEL TAX 02 HOTEL TAX ** COMMENT ** INVOICE TOTAL: 12.30 123110-HAMPTON 01/25/11 01 FINANCE-HAMPTON INN DECEMBER 01-120-65-00-5844 02/08/11 1,369.57 MARKETING - HOTEL TAX 02 HOTEL USE TAX ** COMMENT ** INVOICE TOTAL: 1,369.57 2010-SUNSET 01/26/11 01 FINANCE-SUNSET MOTEL HOTEL 01-120-65-00-5844 02/08/11 147.29 MARKETING - HOTEL TAX 02 USE TAX FOR JANUARY 2010 - ** COMMENT ** 03 DECEMBER 2010 ** COMMENT ** INVOICE TOTAL: 147.29 VENDOR TOTAL: 1,529.16 AQUAFIX AQUAFIX, INC. 6503 01/10/11 01 SEWER OP-CHEMICALS 52-000-62-00-5422 02/08/11 473.04 LIFT STATION MAINTENANCE INVOICE TOTAL: 473.04 VENDOR TOTAL: 473.04 ARAMARK ARAMARK UNIFORM SERVICES 610-6983089 01/18/11 01 STREETS-UNIFORMS 01-410-62-00-5421 02/08/11 30.79 WEARING APPAREL -1- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:48:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ARAMARK ARAMARK UNIFORM SERVICES 610-6983089 01/18/11 02 WATER OP-UNIFORMS 51-000-62-00-5421 02/08/11 30.79 WEARING APPAREL 03 SEWER OP-UNIFORMS 52-000-62-00-5421 30.79 WEARING APPAREL INVOICE TOTAL: 92.37 VENDOR TOTAL: 92.37 ATTGLOB AT&T GLOBAL SERVICES, INC. IL783563 01/07/11 01 ADMIN-MAINTENANCE BILLING 01-110-62-00-5439 02/08/11 1,472.40 TELEPHONE SYSTEMS MAINTENA 02 JANUARY 2011 - JULY 2011 ** COMMENT ** INVOICE TOTAL: 1,472.40 VENDOR TOTAL: 1,472.40 ATTINTER AT&T INTERNET SERVICES 010911 01/09/11 01 ADMIN-T.1 SERVICE 01-110-62-00-5436 02/08/11 463.01 TELEPHONE INVOICE TOTAL: 463.01 VENDOR TOTAL: 463.01 BANCAMER BANC OF AMERICA LEASING 011766830 01/20/11 01 FINANCE-COPIER LEASE 01-120-62-00-5412 02/08/11 836.00 MAINTENANCE- PHOTOCOPIERS 02 WATER OP-COPIER LEASE 51-000-65-00-5809 99.00 PRINTING & COPYING INVOICE TOTAL: 935.00 VENDOR TOTAL: 935.00 BPAMOCO BP AMOCO OIL COMPANY 28365602-PD 01/24/11 01 POLICE-GASOLINE 01-210-65-00-5812 02/08/11 149.79 GASOLINE INVOICE TOTAL: 149.79 -2- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:48:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BPAMOCO BP AMOCO OIL COMPANY 28365603-PW 01/24/11 01 STREETS-GASOLINE 01-410-65-00-5812 02/08/11 182.98 GASOLINE 02 WATER OP-GASOLINE 51-000-65-00-5812 182.98 GASOLINE 03 SEWER OP-GASOLINE 52-000-65-00-5812 183.00 GASOLINE INVOICE TOTAL: 548.96 VENDOR TOTAL: 698.75 BRENNTAG BRENNTAG MID-SOUTH, INC. BMS849610 01/13/11 01 WATER OP-DRUM RETURN CREDIT 51-000-62-00-5407 02/08/11 -450.00 TREATMENT FACILITIES O&M INVOICE TOTAL: -450.00 BMS955211 01/12/11 01 WATER OP-CHEMICALS 51-000-62-00-5407 00204715 02/08/11 1,365.53 TREATMENT FACILITIES O&M INVOICE TOTAL: 1,365.53 VENDOR TOTAL: 915.53 BURDV VALERIE BURD 013111 01/20/11 01 ADMIN-JANUARY PHONE BILL 01-110-62-00-5438 02/08/11 45.00 CELLULAR TELEPHONE 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 VENDOR TOTAL: 45.00 CALLONE CALL ONE 1010-7980-0000-0111C 01/15/11 01 ADMIN-MONTHLY CHARGES 01-110-62-00-5436 02/08/11 207.03 TELEPHONE 02 ADMIN-CITY HALL NORTEL 01-110-62-00-5436 267.90 TELEPHONE -3- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:48:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------- CALLONE CALL ONE 1010-7980-0000-0111C 01/15/11 03 POLICE-CITY HALL NORTEL 01-210-62-00-5436 02/08/11 267.90 TELEPHONE 04 WATER OP-CITY HALL NORTEL 51-000-62-00-5436 267.90 TELEPHONE 05 POLICE-MONTHLY CHARGES 01-210-62-00-5436 532.49 TELEPHONE 06 POLICE-CITY HALL FIRE 01-210-62-00-5436 36.89 TELEPHONE 07 ADMIN-CITY HALL FIRE 01-110-62-00-5436 36.89 TELEPHONE 08 WATER OP-MONTHLY CHARGES 51-000-62-00-5436 890.42 TELEPHONE INVOICE TOTAL: 2,507.42 VENDOR TOTAL: 2,507.42 CAMBRIA CAMBRIA SALES COMPANY INC. 30732 01/10/11 01 ADMIN-TOILET TISSUE, PAPER 01-110-65-00-5804 02/08/11 72.73 OPERATING SUPPLIES 02 TOWELS, GLOVES ** COMMENT ** INVOICE TOTAL: 72.73 VENDOR TOTAL: 72.73 CARGILL CARGILL, INC 3022057 01/11/11 01 WATER OP-BULK ROCK SALT 51-000-62-00-5407 00204714 02/08/11 2,720.90 TREATMENT FACILITIES O&M INVOICE TOTAL: 2, 720.90 3043395 01/20/11 01 WATER OP-BULK ROCK SALT 51-000-62-00-5407 00204714 02/08/11 2,779.41 TREATMENT FACILITIES O&M INVOICE TOTAL: 2,779.41 VENDOR TOTAL: 5,500.31 CENTSALT CENTRAL SALT, L.L.C. -4- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:48:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ----------ITEM-AMT ------------------------------------------------------------------------------------------- CENTSALT CENTRAL SALT, L.L.C. 105632 01/14/11 01 MFT-BULK ROCK SALT 15-000-65-00-5818 00204773 02/08/11 1,634.88 SALT INVOICE TOTAL: 1,634.88 105843 01/17/11 01 MFT-BULK ROCK SALT 15-000-65-00-5818 00204773 02/08/11 10,188.71 SALT INVOICE TOTAL: 10,188.71 105897 01/17/11 01 MFT-BULK ROCK SALT 15-000-65-00-5818 00204773 02/08/11 1,680.52 SALT INVOICE TOTAL: 1,680.52 105943 01/17/11 01 MFT-BULK ROCK SALT 15-000-65-00-5818 00204773 02/08/11 1,499.32 SALT INVOICE TOTAL: 1, 499.32 105976 01/17/11 01 MFT-BULK ROCK SALT 15-000-65-00-5818 00204773 02/08/11 1,494.55 SALT INVOICE TOTAL: 1,494.55 VENDOR TOTAL: 16,497.98 COMDIR COMMUNICATIONS DIRECT INC SR94174 01/17/11 01 POLICE-RESET DST 01-210-62-00-5408 02/08/11 89.50 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 89.50 VENDOR TOTAL: 89.50 COMED COMMONWEALTH EDISON 6963019021-0111 01/18/11 01 STREETS-LIGHTS 01-410-62-00-5435 02/08/11 42.19 ELECTRICITY INVOICE TOTAL: 42.19 7090039005-0111 01/11/11 01 STREETS-LIGHTS 01-410-62-00-5435 02/08/11 20.06 ELECTRICITY INVOICE TOTAL: 20.06 VENDOR TOTAL: 62.25 -5- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- CONSTELL CONSTELLATION NEW ENERGY 0002628806 01/10/11 01 WATER OP-2921 BRIDGE STREET 51-000-62-00-5435 02/08/11 7,662.80 ELECTRICITY INVOICE TOTAL: 7,662.80 0002633278 01/11/11 01 WATER OP-610 TOWER LANE 51-000-62-00-5435 02/08/11 4,610.95 ELECTRICITY INVOICE TOTAL: 4,610.95 VENDOR TOTAL: 12,273.75 DEPO DEPO COURT REPORTING SVC, INC 14812 01/07/11 01 POLICE-JANUARY 5 ADMIN HEARING 01-210-62-00-5443 02/08/11 175.00 ADMIN ADJUDICATION CONTRAC INVOICE TOTAL: 175.00 14816 01/13/11 01 POLICE-DECEMBER 29 ADMIN 01-210-62-00-5443 02/08/11 175.00 ADMIN ADJUDICATION CONTRAC 02 HEARING ** COMMENT ** INVOICE TOTAL: 175.00 14817 01/13/11 01 POLICE-JANUARY 12 ADMIN 01-210-62-00-5443 02/08/11 175.00 ADMIN ADJUDICATION CONTRAC 02 HEARING ** COMMENT ** INVOICE TOTAL: 175.00 14818 01/13/11 01 POLICE-DECEMBER 20 ADMIN 01-210-62-00-5443 02/08/11 175.00 ADMIN ADJUDICATION CONTRAC 02 HEARING ** COMMENT ** INVOICE TOTAL: 175.00 VENDOR TOTAL: 700.00 DUTEK DU-TEK, INC. 059910 01/12/11 01 STREETS-HOSE ASSEMBLY 01-410-62-00-5408 02/08/11 89.95 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 89.95 VENDOR TOTAL: 89.95 -6- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------------------------------------------- EEI ENGINEERING ENTERPRISES, INC. 11 AND FINAL 08/31/10 01 MFT-FOX ROAD LAPP 15-000-75-00-7120 02/08/11 1, 054.25 FOX ROAD INVOICE TOTAL: 1,054.25 VENDOR TOTAL: 1,054.25 ENGFLUID ENGINEERED FLUID, INC. S000697-IN 01/20/11 01 WATER OP-SYMCOM PHASE MONITOR 51-000-62-00-5407 02/08/11 128.81 TREATMENT FACILITIES O&M INVOICE TOTAL: 128.81 VENDOR TOTAL: 128.81 FREDRICR ROB FREDRICKSON 013111 02/01/11 01 FINANCE-JANUARY PHONE BILL 01-120-62-00-5438 02/08/11 45.00 CELLULAR TELEPHONE 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 VENDOR TOTAL: 45.00 GALLS GALL'S INC. 511101359 01/13/11 01 POLICE-GLOVES 01-210-62-00-5421 02/08/11 70.96 WEARING APPAREL INVOICE TOTAL: 70.96 VENDOR TOTAL: 70.96 GOODYEAR GOOD YEAR WHOLESALE TIRE CENTE 021487 01/13/11 01 POLICE-20 SQUAD CAR TIRES 01-210-62-00-5409 00304449 02/08/11 1, 856.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 1,856.00 VENDOR TOTAL: 1,856.00 HARRIS HARRIS -7- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE --------ITEM-AMT ---------------------------------------------------------------------------------------------------- HARRIS HARRIS MN00001481-A 01/21/11 01 FINANCE-MSI ANNUAL MAINTENANCE 01-120-62-00-5437 02/08/11 10, 727.70 ACCTG SYSTEM SERVICE FEE 02 FEE ** COMMENT ** INVOICE TOTAL: 10, 727.70 XT00002356 12/31/10 01 WATER OP-ADJUSTMENTS TO 51-000-62-00-5401 02/08/11 450.00 CONTRACTUAL SERVICES 02 UTILITY BILLS TO DETAIL ** COMMENT ** 03 SERVICES ** COMMENT ** INVOICE TOTAL: 450.00 VENDOR TOTAL: 11,177.70 HARTROB HART, ROBBIE 012111 01/21/11 01 POLICE-TRAINING MEAL 01-210-64-00-5605 02/08/11 45.24 TRAVEL EXPENSES 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.24 VENDOR TOTAL: 45.24 HDSUPPLY HD SUPPLY WATERWORKS, LTD. 2414594 01/12/11 01 WATER OP-PARTS TO REBUILD OLD 51-000-75-00-7508 00204716 02/08/11 630.00 METERS & PARTS 02 METERS ** COMMENT ** INVOICE TOTAL: 630.00 2468960 01/12/11 01 WATER OP-PARTS TO REBUILD OLD 51-000-75-00-7508 02/08/11 1,394.82 METERS & PARTS 02 METERS ** COMMENT ** INVOICE TOTAL: 1,394.82 VENDOR TOTAL: 2,024.82 HENNE VERNE HENNE CONSTR. & -8- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ HENNE VERNE HENNE CONSTR. & 28590 01/04/11 01 STREETS-REPLACE BULBS AND 01-410-62-00-5415 02/08/11 409.00 MAINTENANCE-STREET LIGHTS 02 IGNITER ON 3 POLES ** COMMENT ** INVOICE TOTAL: 409.00 28855 01/04/11 01 STREETS-REPLACE BULBS, 01-410-62-00-5415 02/08/11 563.55 MAINTENANCE-STREET LIGHTS 02 PHOTOCELLS & REPAIR WIRE ON ** COMMENT ** 03 THREE LIGHT POLES ** COMMENT ** INVOICE TOTAL: 563.55 VENDOR TOTAL: 972.55 ILASCP ILLINOIS ASSOCIATION OF CHIEFS 2011 DUES 01/26/11 01 POLICE-2011 MEMBERSHIP DUES 01-210-64-00-5600 02/08/11 455.00 DUES INVOICE TOTAL: 455.00 VENDOR TOTAL: 455.00 ILPD4778 ILLINOIS STATE POLICE 012511 01/25/11 01 ADMIN-BACKGROUND CHECKS 01-110-65-00-5804 02/08/11 68.50 OPERATING SUPPLIES INVOICE TOTAL: 68.50 VENDOR TOTAL: 68.50 ILTACTIC ILLINOIS TACTICAL OFFICERS 2011 DUES 01/26/11 01 POLICE-2011 MEMBERSHIP DUES 01-210-64-00-5600 02/08/11 40.00 DUES INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 ITRON ITRON -9- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------------------- ITRON ITRON 175292 01/12/11 01 WATER OP-FEBRUARY HOSTING 51-000-75-00-7508 02/08/11 438.69 METERS & PARTS 02 SERVICES ** COMMENT ** INVOICE TOTAL: 438.69 VENDOR TOTAL: 438.69 JCM JCM UNIFORMS, INC. 647995 01/17/11 01 POLICE-TROUSERS, DRESS COAT, 01-210-62-00-5421 02/08/11 236.10 WEARING APPAREL 02 COAT STRIPES ** COMMENT ** INVOICE TOTAL: 236.10 647996.1 01/17/11 01 POLICE-MAG-LITE BULBS 01-210-62-00-5408 02/08/11 23.85 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 23.85 VENDOR TOTAL: 259.95 JEWEL JEWEL 011911-CITY 01/19/11 01 ADMIN-COFFEE 01-110-65-00-5804 02/08/11 20.47 OPERATING SUPPLIES INVOICE TOTAL: 20.47 VENDOR TOTAL: 20.47 JIMSTRCK JAMES GRIBBLE 12009 12/30/10 01 STREETS-DECEMBER TRUCK 01-410-61-00-5314 02/08/11 52.00 INSPECTIONS & LICENSES 02 INSPECTIONS ** COMMENT ** INVOICE TOTAL: 52.00 VENDOR TOTAL: 52.00 JULIE JULIE, INC. -10- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ JULIE JULIE, INC. 12-10-1809 12/31/10 01 WATER OP-DECEMBER LOCATES 51-000-61-00-5303 02/08/11 67.50 JULIE SERVICE INVOICE TOTAL: 67.50 VENDOR TOTAL: 67.50 JUSTSAFE JUST SAFETY, LTD 13705 01/18/11 01 ADMIN-FIRST AID SUPPLIES 01-110-65-00-5804 02/08/11 34.85 OPERATING SUPPLIES INVOICE TOTAL: 34.85 VENDOR TOTAL: 34.85 KCACP KENDALL COUNTY ASSOCIATION 2011 DUES 01/26/11 01 POLICE-2011 MEMBERSHIP DUES 01-210-64-00-5600 02/08/11 325.00 DUES INVOICE TOTAL: 325.00 VENDOR TOTAL: 325.00 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 39747 01/12/11 01 ADMIN-OCTOBER - JANUARY COPIER 01-110-65-00-5809 02/08/11 541.55 PRINTING & COPYING 02 CHARGES ** COMMENT ** INVOICE TOTAL: 541.55 VENDOR TOTAL: 541.55 LEYENDEK KRISTIA R.M. LEYENDECKER 01-2011 01/25/11 01 ADMIN-MINUTES FOR THE MEETINGS 01-110-62-00-5401 02/08/11 189.00 CONTRACTUAL SERVICES 02 ON 01/18/11, 01/19/11 AND ** COMMENT ** 03 01/20/11 ** COMMENT ** INVOICE TOTAL: 189.00 VENDOR TOTAL: 189.00 -11- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/0812011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------- MENLAND MENARDS - YORKVILLE 53538 12/29/10 01 STREETS-BUTT SPLICE 01-410 62-00 5408 02/08/11 6.98 MAINTENANCE EQUIPMENT INVOICE TOTAL: 6.98 56201 01/10/11 01 SEWER OP-BRUSHES 52-000-62-00-5409 02/08/11 12.87 MAINTENANCE-VEHICLES INVOICE TOTAL: 12.87 56253 01/10/11 01 SEWER OP-UTILITY KNIFE BLADES, 52-000-62-00-5409 02/08/11 23.90 MAINTENANCE-VEHICLES 02 AUTO RUST PRIMER ** COMMENT ** INVOICE TOTAL: 23.90 56540 01/12/11 01 STREETS-SP. COMM. SWITCH 01-410-62-00-5416 02/08/11 4.18 MAINTENANCE PROPERTY INVOICE TOTAL: 4.18 56556 01/12/11 01 STREETS-SP COMM. SWITCH 01-410-62-00-5416 02/08/11 4.18 MAINTENANCE PROPERTY INVOICE TOTAL: 4.18 56558 01/12/11 01 STREETS-3 WAY COMM. SWITCH 01-410-62-00-5416 02/08/11 4.47 MAINTENANCE PROPERTY INVOICE TOTAL: 4.47 56589 01/12/11 01 POLICE-NEW SQUAD CAR KEYS 01-210-65-00-5804 02/08/11 15.18 OPERATING SUPPLIES INVOICE TOTAL: 15.18 56830 01/13/11 01 WATER OP-PVC LONG SWEEP, PVC 51-000-65-00-5804 02/08/11 12.12 OPERATING SUPPLIES 02 ELBOW, PVC COUPLING, 2-HOLE ** COMMENT ** 03 STRAPS, PVC PIPE ** COMMENT ** INVOICE TOTAL: 12.12 -12- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02108/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 56956 01/14/11 01 WATER OP-PVC ELBOW 51-000-65-00-5804 02/08/11 0.91 OPERATING SUPPLIES INVOICE TOTAL: 0.91 58036 01/19/11 01 STREETS-SHEET METAL SCREWS 01-410-65-00-5804 02/08/11 2.07 OPERATING SUPPLIES INVOICE TOTAL: 2.07 58278 01/20/11 01 POLICE-MEN'S RAZORS 01-210-65-00-5804 02/08/11 3.96 OPERATING SUPPLIES INVOICE TOTAL: 3.96 VENDOR TOTAL: 90.82 METLIFE METLIFE SMALL BUSINESS CENTER 011811 01/18/11 01 FINANCE-LIFE INSURANCE 01-120-50-00-5204 02/08/11 1,901.41 BENEFITS- GROUP LIFE INSUR INVOICE TOTAL: 1,901.41 VENDOR TOTAL: 1,901.41 MIDAM MID AMERICAN WATER 66469A 01/04/11 01 WATER OP-CURB BOX KEY 51-000-65-00-5804 02/08/11 45.00 OPERATING SUPPLIES INVOICE TOTAL: 45.00 VENDOR TOTAL: 45.00 MJELECT MJ ELECTRICAL SUPPLY, INC. 1120100-00 01/11/11 01 STREETS-BALLAST 01-410-62-00-5416 02/08/11 10.95 MAINTENANCE PROPERTY INVOICE TOTAL: 10.95 1120101-00 01/11/11 01 STREETS-PHOTO CONTROL, BULBS, 01-410-62-00-5415 02/08/11 378.30 MAINTENANCE-STREET LIGHTS -13- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------ MJELECT MJ ELECTRICAL SUPPLY, INC. 1120101-00 01/11/11 02 PLASTIC TAPE ** COMMENT ** 02/08/11 INVOICE TOTAL: 378.30 1120101-01 01/13/11 01 STREETS-BULBS 01-410-62-00-5415 02/08/11 107.00 MAINTENANCE-STREET LIGHTS INVOICE TOTAL: 107.00 1120106-00 01/12/11 01 STREETS-BALLASTS 01-410-62-00-5416 02/08/11 61.96 MAINTENANCE PROPERTY INVOICE TOTAL: 61.96 VENDOR TOTAL: 558.21 MONTRK MONROE TRUCK EQUIPMENT 288087 01/14/11 01 STREETS-PLOW BLADE, BLADE 01-410-62-00-5408 02/08/11 58.40 MAINTENANCE-EQUIPMENT 02 GUIDE KIT ** COMMENT ** INVOICE TOTAL: 58.40 VENDOR TOTAL: 58.40 NEXTEL NEXTEL COMMUNICATIONS 837900513-107-CITY 01/21/11 01 COMM/DEV-MONTHLY CHARGES 01-220-62-00-5438 02/08/11 104.99 CELLULAR TELEPHONE 02 COMM/RELATIONS-MONTHLY CHARGES 01-130-62-00-5438 32.50 CELLULAR TELEPHONE 03 ENG-MONTHLY CHARGES 01-150-62-00-5438 97.50 CELLULAR TELEPHONE 04 POLICE-MONTHLY CHARGES 01-210-62-00-5438 1,192.42 CELLULAR TELEPHONE O5 SEWER OP-MONTHLY CHARGES 52-000-62-00-5438 121.66 CELLULAR TELEPHONE 06 STREETS-MONTHLY CHARGES 01-410-62-00-5438 186.65 CELLULAR TELEPHONE -14- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NEXTEL NEXTEL COMMUNICATIONS 837900513-107-CITY 01/21/11 07 WATER OP-MONTHLY CHARGES 51-000-62-00-5438 02/08/11 186.65 CELLULAR TELEPHONE INVOICE TOTAL: 1,922.37 VENDOR TOTAL: 1,922.37 NICOR NICOR GAS 07-72-09-0117 7-0111 01/24/11 01 ADMIN-1301 CAROLYN CT 01-110-78-00-9002 02/08/11 32.51 NICOR GAS INVOICE TOTAL: 32.51 61-60-41-1000 9-0111 01/11/11 01 ADMIN-610 TOWER LANE 01-110-78-00-9002 02/08/11 976.98 NICOR GAS INVOICE TOTAL: 976.98 83-80-00-1000 7-0111 01/11/11 01 ADMIN-610 TOWER LANE UNIT B 01-110-78-00-9002 02/08/11 248.30 NICOR GAS INVOICE TOTAL: 248.30 95-16-10-1000 4-0111 01/11/11 01 ADMIN-1 RT. 47 01-110-78-00-9002 02/08/11 253.80 NICOR GAS INVOICE TOTAL: 253.80 VENDOR TOTAL: 1,511.59 OFFWORK OFFICE WORKS 1848161 01/19/11 01 LAND CASH-BID PACKET PAPER 72-000-26-00-2606 02/08/11 7.99 RAINTREE REIMB. ESCROW INVOICE TOTAL: 7.99 VENDOR TOTAL: 7.99 OLSONB BART OLSON 013111 01/20/11 01 ADMIN-JANUARY PHONE BILL 01-110-62-00-5438 02/08/11 45.00 CELLULAR TELEPHONE -15- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ OLSONB BART OLSON 013111 01/20/11 02 REIMBURSEMENT ** COMMENT ** 02/08/11 INVOICE TOTAL: 45.00 VENDOR TOTAL: 45.00 OMALLEY O'MALLEY WELDING & FABRICATING 14109 12/29/10 01 STREETS-SNOW PLOW BRACKET 01-410-62-00-5409 02/08/11 170.00 MAINTENANCE-VEHICLES 02 REPAIR ** COMMENT ** INVOICE TOTAL: 170.00 14120 01/03/11 01 STREETS-BENT PLATE 01-410-62-00-5408 02/08/11 53.63 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 53.63 14158 01/19/11 01 STREETS-STRAIGHTEN 2 SNOW PLOW 01-410-62-00-5409 02/08/11 127.50 MAINTENANCE-VEHICLES 02 BRACKETS ** COMMENT ** INVOICE TOTAL: 127.50 VENDOR TOTAL: 351.13 ORRK KATHLEEN FIELD ORR & ASSOC. 13363 01/05/11 01 ADMIN-LEGAL MATTERS REGARDING 01-110-61-00-5302 02/08/11 8,954.00 CORPORATE COUNCIL 02 PERSONNEL, RLUIPA, WEED ** COMMENT ** 03 VIOLATIONS, RIVER ROAD BRIDGE, ** COMMENT ** 04 ELECTION ISSUES, VERIZON CELL ** COMMENT ** 05 TOWER, ORDINANCES, LICENSING ** COMMENT ** 06 AGREEMENTS ** COMMENT ** 07 ADMIN-REIMBURSABLE KENDALL 01-110-61-00-5302 2,689.87 CORPORATE COUNCIL 08 MARKETPLACE MATTERS ** COMMENT ** 09 ADMIN-MEETINGS 01-110-61-00-5302 1,000.00 CORPORATE COUNCIL -16- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ORRK KATHLEEN FIELD ORR & ASSOC. 13363 01/05/11 10 FOX INDUSTRIAL-TIF MATTERS 85-000-78-00-9007 02/08/11 222.00 ADMINISTRATION FEES 11 DEVELOPER ESCROW-ULTIMATE 90-026-26-00-0011 231.25 ESCROW - LEGAL 12 SPORTS BAR MATTERS ** COMMENT ** INVOICE TOTAL: 13,097.12 13364 01/05/11 01 ADMIN-YORKVILLE KENCOM MATTERS 01-110-61-00-5302 02/08/11 1,905.50 CORPORATE COUNCIL 02 X68 REIMBURSED ** COMMENT ** INVOICE TOTAL: 1,905.50 VENDOR TOTAL: 15,002.62 PATTEN PATTEN INDUSTRIES, INC. P53C0117640 01/08/11 01 WATER OP-ELEMENT 51-000-62-00-5408 02/08/11 16.31 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 16.31 P53C0117652 01/11/11 01 WATER OP-WASHER, HEX NUT 51-000-62-00-5408 02/08/11 3.74 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 3.74 VENDOR TOTAL: 20.05 PITBOW PITNEY BOWES 1970458-JAII 01/13/11 01 ADMIN-OCTOBER - JANUARY CHARGE 01-110-65-00-5808 02/08/11 700.00 POSTAGE & SHIPPING INVOICE TOTAL: 700.00 VENDOR TOTAL: 700.00 QUILL QUILL CORPORATION 1469228 01/10/11 01 POLICE-INK CARTRIDGES, FILE 01-210-65-00-5802 02/08/11 183.14 OFFICE SUPPLIES -17- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION---------------------ACCOUNT-#------------P-O_-#------DUE-DATE------------ITEM AMT - - ----------------------------------------------- QUILL QUILL CORPORATION 1469228 01/10/11 02 FOLDERS, MARKERS, CORK BOARD ** COMMENT ** 02/08/11 INVOICE TOTAL: 183.14 VENDOR TOTAL: 183.14 R0000472 LORETO PANETTONE 011111 01/11/11 01 ADMIN-REFUND OF OVERPAYMENT ON 01-000-13-00-1371 02/08/11 74.80 A/R- UTILITY BILLING 02 UTILITY BILL ** COMMENT ** INVOICE TOTAL: 74.80 VENDOR TOTAL: 74.80 R0000854 PHILLIP JOHNSON 011011 01/10/11 01 ADMIN-REFUND OF OVERPAYMENT ON 01-000-13-00-1371 02/08/11 101.76 A/R- UTILITY BILLING 02 UTILITY BILL ** COMMENT ** INVOICE TOTAL: 101.76 VENDOR TOTAL: 101.76 SAFESUPP SAFETY SUPPLY ILLINOIS 1170563-01 01/17/11 01 SEWER OP-GLOVES 52-000-62-00-5419 02/08/11 229.20 MAINTENANCE-SANITARY SEWER INVOICE TOTAL: 229.20 VENDOR TOTAL: 229.20 SHELL SHELL OIL CO. 065159923101-CITY 01/06/11 01 STREETS-GASOLINE 01-410-65-00-5812 00204724 02/08/11 1,119.63 GASOLINE 02 WATER OP-GASOLINE 51-000-65-00-5812 1,119.63 GASOLINE 03 SEWER OP-GASOLINE 52-000-65-00-5812 1, 119.63 GASOLINE INVOICE TOTAL: 3,358.89 -18- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SHELL SHELL OIL CO. 065356230101-PD 01/13/11 01 POLICE-GASOLINE 01-210-65-00-5812 02/08/11 6,197.24 GASOLINE INVOICE TOTAL: 6,197.24 VENDOR TOTAL: 9,556.13 SMIECOSY SMITH ECOLOGICAL SYSTEMS INC. 14140 01/10/11 01 WATER OP-O-RINGS, DIAPHRAGM 51-000-62-00-5407 02/08/11 134.99 TREATMENT FACILITIES O&M 02 BACKING, FELT PAD ** COMMENT ** INVOICE TOTAL: 134.99 VENDOR TOTAL: 134.99 SOSTECH SOS TECHNOLOGIES 39772 01/12/11 01 POLICE-DEFIBRILLATION PADS 01-210-62-00-5408 02/08/11 572.95 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 572.95 VENDOR TOTAL: 572.95 SPEER SPEER FINANCIAL, INC. D11/10-57 01/22/11 01 FINANCE-CONTINUING DISCLOSURE 01-120-62-00-5401 02/08/11 609.44 CONTRACTUAL SERVICES 02 REPORTING ** COMMENT ** INVOICE TOTAL: 609.44 VENDOR TOTAL: 609.44 STERLING STERLING CODIFIERS, INC. 10802 12/31/10 01 ADMIN-SUPPLEMENT #25 01-110-61-00-5311 02/08/11 2,210.00 CODIFICATION INVOICE TOTAL: 2,210.00 VENDOR TOTAL: 2,210.00 -79- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------------------------------------------- TAPCO TAPCO 358217 01/10/11 01 MFT-NO PARKING SIGN 15-000-75-00-7007 02/08/11 91.40 SIGNS INVOICE TOTAL: 91.40 358642 01/17/11 01 MFT-SIGN 15-000-75-00-7007 02/08/11 43.80 SIGNS INVOICE TOTAL: 43.80 VENDOR TOTAL: 135.20 TARGET TARGET BANK 011811-CITY 01/18/11 01 ADMIN-PAPER TOWEL, KLEENEX 01-110-65-00-5804 02/08/11 21.60 OPERATING SUPPLIES INVOICE TOTAL: 21.60 VENDOR TOTAL: 21.60 TPI TPI BUILDING CODE CONSULTANTS 4768 12/31/10 01 COMM/DEV-DECEMBER PLUMBING 01-220-61-00-5314 02/08/11 1,650.00 INSPECTIONS 02 INSPECTIONS ** COMMENT ** INVOICE TOTAL: 1,650.00 VENDOR TOTAL: 1,650.00 TUFFY TUFFY AUTO SERVICE CENTER 20990 01/13/11 01 POLICE-IGNITION COIL 01-210-62-00-5409 02/08/11 100.61 MAINTENANCE - VEHICLES INVOICE TOTAL: 100.61 21058 01/18/11 01 POLICE-OIL CHANGE 01-210-62-00-5409 02/08/11 23.96 MAINTENANCE - VEHICLES INVOICE TOTAL: 23.96 VENDOR TOTAL: 124.57 -20- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE #--DESCRIPTION ---------------------ACCOUNT-#------------P�O.-#------DUE DATE ITEM AMT ---------------------------------- UPS UNITED PARCEL SERVICE 00004296X2021 01/08/11 01 WATER OP-4 PKGS TO ILEPA 51-000-65-00-5808 02/08/11 145.72 POSTAGE & SHIPPING INVOICE TOTAL: 145.72 00004296X2031 01/15/11 01 ADMIN-1 PKG. TO KFO 01-110-65-00-5808 02/08/11 46.97 POSTAGE & SHIPPING 02 WATER OP-2 PKGS TO ILEPA, 1 51-000-65-00-5808 225.63 POSTAGE & SHIPPING 03 PKG. TO ARRO LAB ** COMMENT ** INVOICE TOTAL: 272.60 VENDOR TOTAL: 418.32 VESCO VESCO R55523 01/18/11 01 LAND CASH-PLAYGROUND BID 72-000-26-00-2606 02/08/11 62.50 RAINTREE REIMB. ESCROW 02 DOCUMENT PLAN COPIES ** COMMENT ** INVOICE TOTAL: 62.50 VENDOR TOTAL: 62.50 VISA VISA 012511-PD 01/26/11 01 POLICE-GASOLINE O1-210-65-00-5812 02/08/11 30.00 GASOLINE INVOICE TOTAL: 30.00 012611-CITY 01/26/11 01 WATER OP-BIB OVERALLS 51-000-62-00-5421 02/08/11 82.57 WEARING APPAREL 02 COMM/DEV-NOTARY STAMP 01-220-65-00-5804 16.90 OPERATING SUPPLIES 03 FINANCE-REOCCURRING WEBSITE 01-120-75-00-7002 15.77 COMPUTER EQUIP & SOFTWARE 04 STREETS-MONTHLY CABLE 01-410-62-00-5401 19.98 CONTRACTUAL SERVICES -21- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------------- VISA VISA 012611-CITY 01/26/11 05 WATER OP-MONTHLY CABLE 51-000-62-00-5401 02/08/11 19.98 CONTRACTUAL SERVICES 06 SEWER OP-MONTHLY CABLE 52-000-62-00-5401 19.95 CONTRACTUAL SERVICES 07 COMM/DEV-2 MEMBERSHIP DUES 01-220-64-00-5600 453.00 DUES 08 ENG-ASCE MEMBERSHIP 01-150-64-00-5600 157.54 DUES 09 FEE ** COMMENT ** INVOICE TOTAL: 785.69 VENDOR TOTAL: 815.69 VSP VISION SERVICE PLAN 011811 01/18/11 01 FINANCE-FEBRUARY VISION INS. 01-120-50-00-5205 02/08/11 976.86 BENEFITS- DENTAL/ VISION A INVOICE TOTAL: 976.86 VENDOR TOTAL: 976.86 WALDENS WALDEN'S LOCK SERVICE 11613 01/14/11 01 POLICE-KEYS RINGS 01-210-65-00-5804 02/08/11 18.92 OPERATING SUPPLIES INVOICE TOTAL: 18.92 VENDOR TOTAL: 18.92 WARDC TINA C WARD 123110 01/20/11 01 FINANCE-DECEMBER ACCOUNTING 01-120-62-00-5401 02/08/11 787.50 CONTRACTUAL SERVICES 02 AND CONSULTING SERVICES ** COMMENT ** INVOICE TOTAL: 787.50 VENDOR TOTAL: 787.50 WATERPRO RI WATERMAN PROPERTIES -22- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------------------- WATERPRO RI WATERMAN PROPERTIES 011811-14 12/24/10 01 WATER OP-GRANDE RESERVE COURT 51-200-62-00-5464 02/08/11 22,988.77 GRANDE RESERVE COURT ORDER 02 ORDERED PAYMENT #14 ** COMMENT ** INVOICE TOTAL: 22,988.77 021811-15 02/01/11 01 WATER OP-GRANDE RESERVE COURT 51-200-62-00-5464 02/08/11 22,988.77 GRANDE RESERVE COURT ORDER 02 ORDER PMT. #15 ** COMMENT ** INVOICE TOTAL: 22,988.77 VENDOR TOTAL: 45,977.54 WELDSTAR WELDSTAR 01242864 01/07/11 01 STREETS-PERFORMER EDGE KIT, 01-410-65-00-5815 02/08/11 481.97 HAND TOOLS 02 TWIN HOSE, ACETYLENE ** COMMENT ** INVOICE TOTAL: 481.97 VENDOR TOTAL: 481.97 WTRPRD WATER PRODUCTS, INC. 0224299 12/09/10 01 WATER OP-MEASURING CHAMBER 51-000-75-00-7508 02/08/11 20.00 METERS & PARTS INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 YBSD YORKVILLE BRISTOL 0551-008378281 12/31/10 01 WATER OP-DECEMBER BIOSOLID 51-000-62-00-5407 00204775 02/08/11 5,570.97 TREATMENT FACILITIES O&M 02 REMOVAL ** COMMENT ** INVOICE TOTAL: 5,570.97 VENDOR TOTAL: 5,570.97 YORKGFPC YORKVILLE GENERAL FUND -23- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # --P.O.-#------DUE-DATE ------------ITEM-AMT ---...------------------------------------------------------------------------------------ YORKGFPC YORKVILLE GENERAL FUND 012011 01/20/11 01 COMM/RELATIONS-CHRISTMAS 01-130-78-00-9013 02/08/11 38.57 HOLIDAY UNDER THE STARS 02 PAPER FOR HOLIDAY UNDER THE ** COMMENT ** 03 STARS ** COMMENT ** 04 WATER OP-SHORTAGE IN FRONT 51-000-44-00-4490 1.00 MISCELLANEOUS INCOME 05 DESK DRAWER DUE TO INCORRECT ** COMMENT ** 06 CHANGE GIVEN FOR UTILITY BILL ** COMMENT ** 07 ENG-BATTERIES 01-150-65-00-5802 11.98 OFFICE SUPPLIES INVOICE TOTAL: 51.55 VENDOR TOTAL: 51.55 YORKNAPA YORKVILLE NAPA AUTO PARTS 944273 12/02/10 01 STREETS-TRANSMISSION FLUID 01-410-62-00-5409 02/08/11 41.52 MAINTENANCE-VEHICLES INVOICE TOTAL: 41.52 945223 12/09/10 01 STREETS-2 WINTER WIPER BLADES 01-410-62-00-5409 02/08/11 20.90 MAINTENANCE-VEHICLES INVOICE TOTAL: 20.90 945980 12/15/10 01 STREETS-4 WIPER BLADES 01-410-62-00-5409 02/08/11 35.72 MAINTENANCE-VEHICLES INVOICE TOTAL: 35.72 946485 12/20/10 01 STREETS-FLEET CHARGE 01-410-62-00-5409 02/08/11 15.99 MAINTENANCE-VEHICLES INVOICE TOTAL: 15.99 946718 12/22/10 01 STREETS-FLEET CHARGE 01-410-62-00-5409 02/08/11 31.98 MAINTENANCE-VEHICLES INVOICE TOTAL: 31.98 VENDOR TOTAL: 146.11 -24- DATE: 02/03/11 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 09:48:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2011 INVOICE # INVOICE ITEM VENDOR #----- ---------DATE ------# -DESCRIPTION----------- - -------ACCOUNT-#-------- --P-O--#- -- --DUE-DATE------------ITEM-AMT YORKPR YORKVILLE PARK & RECREATION 022811-TRANSFER 02/01/11 01 FINANCE-FEBRUARY PARK & REC 01-120-99-00-9940 02/08/11 79,324.16 TRANSFER TO PARK & RECREAT 02 TRANSFER ** COMMENT ** INVOICE TOTAL: 79,324.16 VENDOR TOTAL: 79,324.16 TOTAL ALL INVOICES: 237,056.45 -25- UNITED CITY OF YORKVILLE PAYROLL SUMMARY PAY PERIOD ENDING 12/31/10 PAID ON 1/21/11 SOCIAL REGULAR IMRF SECURITY TOTALS MAYOR & LIQUOR COM. 908.33 0.00 58.24 966.57 CLERK 741.67 70.53 56.73 868.93 TREASURER 400.00 38.04 30.60 468.64 ALDERMAN 3,900.00 228.24 254.31 4,382.55 TOTALS 5,950.00 336.81 399.88 6,686.69 TOTAL PAYROLL 12/17/2010 6,686.69 TOTAL DISBURSEMENTS 6,686.69 -26- UNITED CITY OF YORKVILLE PAYROLL SUMMARY 1/29/2011 REGULAR OVERTIME TOTAL IMRF S. SECURITY TOTALS ADMINISTRATION 6,043.15 0.00 6,043.15 574.71 420.54 7,038.40 FINANCE 6,406.13 0.00 6,406.13 632.99 499.35 7,538.47 COMMUNITY REL. 1,500.00 0.00 1,500.00 0.00 95.63 1,595.63 ENGINEERING 6,197.74 0.00 6,197.74 589.41 459.48 7,246.63 POLICE 80,003.03 1,281.41 81,284.44 424.99 6,003.86 87,713.29 COMMUNITY DEV. 8,815.20 0.00 8,815.20 838.32 642.30 10,295.82 STREETS 11,055.12 1,697.47 12,752.59 1,212.80 950.86 14,916.25 WATER 12,641.87 0.00 12,641.87 1,202.24 922.03 14,766.14 SEWER 8,320.56 0.00 8,320.56 791.27 604.72 9,716.55 PARKS 13,452.71 0.00 13,452.71 1,279.34 992.07 15,724.12 RECREATION 15,154.81 0.00 15,154.81 1,204.75 1,150.83 17,510.39 REC. CENTER 10,618.07 0.00 10,618.07 498.01 806.45 11,922.53 LIBRARY 19,168.10 0.00 19,168.10 880.75 1,441.07 21,489.92 TOTALS 199,376.49 2,978.88 202,355.37 10,129.58 14,989.19 227,474.14 TOTAL PAYROLL 1/29/2011 227,474.14 TOTAL INVOICES 0.00 TOTAL DISBURSEMENTS 227,474.14 -27- UNITED CITY OF YORKVILLE SUMMARY SHEET 2/8/2011 TOTAL PAYROLL FOR ELECTED OFFICIALS 1/21/2011 $61686.69 TOTAL PAYROLL 1/29/2011 $227,474.14 TOTAL INVOICES 2/8/2011 $237,056.45 TOTAL DISBURSEMENTS $4711217.28 -28- C/ry Reviewed By: Agenda Item Number J X.�' �` O-� Legal ❑ Finance El Mayor#1 EST. 1836 Engineer ❑ City Administrator ■ g Trackin Number Police ❑ Human Resources ❑ CC 2010-104 Public Works ❑ City Council Agenda Item Summary Memo Title: Park Naming Request—Marge Cline City Council/Committee Agenda Date: City Council—February 8, 2011 Synopsis: A request to name the whitewater recreational facility. Packet materials related to the naming request can be found in the December 14th City Council packet. Council Action Previously Taken: Date of Action: CC 1/11/11 Action Taken: Tabled Item Number: CC 2010-104 Type of Vote Required: Majority Council Action Requested: Table item until the Feb 22nd City Council meeting. Submitted by: Bart Olson Administration Name Department Agenda Item Notes: No alternative naming proposal has yet been received. SIGIRM PILGRIM October 8,2010 Fax 630.553-4360—6 pages Mr. Bart Olson City Administrator Interim Director of Parks and recreation United City of Yorkville 800 Game farm Road Yorkville:, IL 60560 Bart, Attached please find the Naming Applications for the United City of YwrW& Whitew$ter Venue in ttmpory of Merge Cline,who las immensely contributed to paddlesport not only here in our area but throughout the Midwest and the country. As mentioned in my em6ail of O 6—copy attached—naming this venue would be a fitting tribute to Marge who bas dedicated so much of her life to ensure safety in paddlesport through education and imisrnow vertifica6m. 1 am also attacbiag a copy of an article which appeared in A aecican Whitewater in her memory which details much more of her aecompiisbmcnts. Marge was also pommy awarded the Illinois Enviromental Hero Award by then Lt.Quinn. 1 have contacted Marge Cline's daughter,Katby Ulkich, who feels very honored at the opportunity of leaving this legacy to bar mother. Please do not hesitate to get back to me if year have.an es,ions_As mentioned I will be out of town all next week,but acoessible by cell at S y, 1f0pKVW,� PARKS a ReClUATI N Peeks Mining AppikoWn Yo MIS Parses and Rev+e bw Depart 201 west Heii !C Su F, Y=*Au%IrL 68560 Pihano GW553-US7—Fax 630-553-4360 Parson W r+4 apylication 16oe On behalf of(person or arga fttirxr Suggested name L6 C,I'kVa i eA06W eo , !G i yQy • Park,location,WRY to beams"tar naming Please eq*ln why thk name should be m aidaed(Please use bad*of appkdjon oo aaad L additionai shmb if nemsmy). 7V d!/i'�t�6i "i� cC�0 Idam!r !jV n C?)fgy✓ v oeln A) 1A1S)-er�^r,F�+ •'�S' If naming after a Person,please verify that Uee pawn or his immedia Pr"c � e n er1n Date Contiried OFFICE 115E Date Received Staff Dials a►Staff Schedule for Park Board Review Date Action CO Corer it Date Action DWi®dorr i►tarrrBM Slw� Location of Park Faeft, &Mdit 11roroughlive Bart Olson From: Sigrid Pilgrim Sent: Wednesday, u y To: Bart Olson Cc: Thomas lindblade Subject: information about Marge Cline Attachments: Lt Gov Quinn giving plaque to Kathy.jpg; Environmental Hero Award Dec 2007.jpg Follow Up Flag: Follow up Due By: Friday, July 31, 2009 9:30 AM Flag Status: Flagged Categories: Red Category Hello Bart, Tom asked me to send you information about Marge Cline's contribution to paddlesport here in the Midwest(and beyond)in consideration of naming the Yorkville course in her memory-which would be more than well deserved. Perhaps the best I can offer is the article which was coauthored by Randy Hetfield,current President of the Chicago Whitewater Association(for which Marge edited the newsletter for 28.5 years)and myself.You can find the article which was published in the January/February 2008 American Whitewater Journal(Marge was President of the organization for six years)at this site.I can also send you a hard copy if you would like me to. http://-%vww.americanwhitewater.org/content/Journal/show-page/issue/l/page/G/vear/2008/ Marge was responsible for bringing the instructional program by the American Canoe Association back to the Midwest(it actually was originally developed here)and taught/certified countless individuals in Illinois as well as surrounding states,including the staff at the Evanston Environmental Association,the Friends of the Chicago River,even our own Thomas Lindblade! Marge's efforts were posthumously recognized in December 2007 by then Lt Governor Quinn with the Environmental Hero award (see pictures attached-the certificate and(then)Lt Gov Quinn handing it to Kathy,Marge's daughter. In 2000,Marge also was named as one of Paddler Magazine's top 100 paddlers of the century;Marge had served on the board of the American Canoe Association for more than a decade,and also was instrumental in shaping the association's Safety,Education and Instruction committee. She also volunteered during the Olympics Atlanta for the kayaking competition. In summary-I cannot think of any paddler in the Midwest who would be more deserving than Marge Cline to have a name associated with a paddling venue-especially one that could be used for instructional and educational purposes. Marge Cline also established a fund in the name of her deceased son Michael which is administered by her daughter and intended to support educational programs especially for youth. So having a venue associated with Marge's name,and an instructional facility that could support youth programs,would not only be recognized and a draw by and for local paddlers but on the national level as well. I will be happy to answer any other questions you may have concerning the contributions that Marge Cline has made. Sincerely-Sigrid Sigrid H.Pilgrim Director,Illinois Paddling Council www.i 110 ST) 1 Bart Olson From: Sent: e nes ay, c o er 06, 2010 3:32 PM To: Bart Olson Cc: Loren Wobig; Thomas lindblade Subject: Re: information about Marge Cline Bart and Loren, Thank you very much indeed for considering naming the water feature in honor of Marge Cline. I cannot think of a more deserving individual who has contributed more to paddler safety than Marge. She not only brought the American Canoe Association's instructor program to the Midwest, but personally taught thousands of students canoeing and kayaking - as well as certified probably a hundred or more instructors in these disciplines. Marge taught for the IDNR, for boy- and girl scouts, summer camps, church groups and more in addition to being CWA's club newsletter editor for more than 28 years! I would like to direct you to the memorial that the Chicago Whitewater Association has on their web page and to which many people have contributed information about Marge. Please visit here - it may take you some time to read it all! http://www.chicagowhitewater.org/cwa/margecline.asp Marge received many honors - including being one of the 100 Legends of Paddling, she was posthumously given recognition for her many services by the IDNR (I will forward details on this later)..... Unfortunately, I will be out of town all next week on a business trip, and thus, will not be able to attend on Thursday; however, I would be pleased to come to the meeting on October 28. 1 will also check with other people who have knowledge about Marge Cline and let you know if I can locate someone able to come. Where and at what time would this meeting be? I know that there are many paddlers that are willing to send letters or otherwise provide support for naming this venue in honor of Marge Cline. I would be personally willing and offer my services, if appropriate, to put out a call to the paddling community to contribute financially - perhaps by "buying" a rock in the venue, or an eddy, or wave! This has been done before at other whitewater courses and could fulfill your requirement that naming a feature within the city is accompanied by a financial contribution. Please do not hesitate to get back to me with any question. I will be leaving on Saturday and will be gone for a full week, but you can reach me on my cell at Thank you very much for your consideration and I offer whatever support you require to turn this into reality. I can also tell you that should this naming become reality -we will be able to give your city and IDNR appropriate exposure in the many paddling magazines that have written and known about Marge Cline and would be willing to honor her again. Sincerely, i `Al C/ Reviewed By: Agenda Item Number a O J r- -4% Legal ❑ Mayor#3 EST. 1836 Engineer l e ❑ `�– — Tracking Number 4 r Uj City Administrator ❑ � C . `�O�O Consultant : CC 2011- 07 Kerx]W C•iuialy kE Mayor Item Summary Memo Title: Proclamation for National Engineers Week Meeting and Date: City Council 2/08/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Burd Name Department Agenda Item Notes: �c c / j-•C-LL c.<:� G G CMG Cc C+� e'G Q'Ga' C'_`- D t^ C.- '' ° <.�C•ae. C r(--� 1p�/i��`>Cc e<�'r�C�cnvoc gyp^-�C.ce< <C_�,,coe.plc©envncec��¢•ncnvne®�pceemenC•Ep.�er vevnc eecn`cn�. e'er .c- +C(r(!' ` F,�<i¢'��e�F''C�<c�oicici�V�"f%n rmicc G �� `��E r c >CGe.°`•�C`�, �FacvC'� � or-r�,f r e_q ono ccof,� �D�G�ece:�n �ce.nC �rc,cD�Q1 r °.f U;,©O�G;G;��oe C °,L=cfC��F°o°_. ,��f,',G,°o°dC.\\OU��0=G0°°C�',6 .o. •o. \b Office of the Mayor United City of Yorkville 800 Game Farm Road DnCpt �a Yorkville, Illinois 60560 Mayor Valerie Burd United City of Yorkville �GGo€�4E a� Proclamation WHEREAS, engineers have used their scientific and technical knowledge and skills in creative and innovative ways to improve < society's quality of life; and nip WHEREAS, engineers face the major technological challenges of our time — from rebuilding towns devastated by natural disasters to revolutionizing our infrastructure and technological progress; and W WHEREAS engineers are encouraging our young math and science students to realize the practical power of their knowledge; and 1�V @9A4°eai. ►r y�►� WHEREAS, we look more than ever to engineers and their knowledge and skills to meet the challenges of the twenty-first ►"`�� '•'°iii'+ � century. D a E i, '`•+1�� Aso°..�': ,•,r:�►Ir nDryry°�`'`g`f NOW, THEREFORE, I, Valerie Burd, as Mayor of the United City of 6 4 Yh � a. ■■ ;h�`J✓m,C� :c�o; Yorkville, on behalf of its citizens and City Officials, do hereby { proclaim the week of February 20-26, 2011 to be National gp"j;„ Engineers Week in all of Yorkville, Illinois. d�a apb�, Dated this 8th day of February, 2011, A.D. g,N 1 Mayor Valerie Burd OA ,�lyet oO g� I ,,•�+RAC f� �LCS I:Q�pQn 9 9ary vvvevov�v�vvv _: 1'an p o®p,u v i cwe C'oUw•0�,o�¢�p�m°J°0 Q s©jo��\E�t0°h cmS0i•®:mo0°�'m®.¢��D�!6 oy 0 g®a�\©�°d�6hvmoti'®vev°i"o.¢©�w��/B s0�o��\o�°G0��o90m'm:v0`m'®�9��e©/©a®�a®\��m0©mn:o©:vn°om"e.®�i��'0®�i�D�@��O®�\©�O®@h mx.toi'6meei m©G.6 D,�C ti:/a©e®®Q a®�\��t.z©©�cu.a®v.ea�'o ID¢©�e®�!®.��.�®�:;©�9'®my,o.vom o.00�®O E�vm mm MEN, �C S�!®o�®o�\�U`�`m®:��°vc.am:m��b��p sg°o��\®ao�fma.vtimo®.vo�im¢.l®w p v�p v.t a��µ\��D�f U.i.�.a.:eE u�r�A 1r 1/�♦v�T T�t\�r`Y�O•a'.�r�.i►,.�L♦�•ramI�. �< ®iC',m©O mA'�0® ®®mf9 t-° �i�•ta1 r�/I,/' �.'A C261000B.�-> ago ov® � v® � o ��®® �o m®® ®emsvno ® 0 �o o® ®v o a'.a e� we ,.Ia a_��•� rv1►t/ ♦."ep C/�.y Reviewed By: Agenda Item Number 2 a�. O J R Legal ❑ Mayor#4 EST. 1836 Finance ❑ .�� Engineer ❑ Tracking Number a City Administrator El � ' Gl ICJ Consultant ❑ ,«a CC 2011-08 CE ,mod El Agenda Item Summary Memo Title: Bicentennial Riverfront Park Conceptual Site Design Meeting and Date: City Council, February 8, 2011 Synopsis: Staff is seeking input on design modifications for Riverfront Park to update the conceptual plan prior to displaying at Canoecopia. Council Action Previously Taken: Date of Action: 3/23/2010 Action Taken: Approved conceptual plan for 2010 grant application Item Number: CC 2010-30 Type of Vote Required: None Council Action Requested: Comments on additional amenities that should be considered in the design. Submitted by: Bart Olson Interim Director of Parks Name &Recreation Agenda Item Notes: The Park Board meeting suggestions included changing facilities at the park, an outdoor shower location for after-water activity rinse-off(similar to those found at beaches to rinse off sand) and a paver area for performances. The memo provided to the Park Board is attached. co, Memorandum EST. - pass To: Yorkville Park Board From: Laura Schraw, City Park Designer CC: Scott Sleezer; Superintendent of Parks Bart Olson, Interim Director of Parks &Recreation KenUC Ctia,ry � ,e It o� February 3, 2011 Subject: Raintree Park B Playground Construction Bid Award On Januray 31, 2011, bids were opened for Raintree Park B Playground Construction. Bid results are as follows: Company Total Base Bid Alternates #1 & #2 Total The Kenneth Company $49,137.00 $15,423.00 $64,560.00 M/M Peters Construction, Inc. $56,479.16 $14,722.66 $71,201.82 Lite Construction, Inc. $64,211.00 $8,769.00 $72,980.00 Landworks, LTD. $64,205.84 $9,154.00 $73,359.84 Frank Burla & Sons Builders, Inc. $62,830.00 $11,510.00 $74,340.00 George's Landscaping, Inc. $57,894.25 $16,500.00 $74,394.25 Team REIL, Inc. $62,432.00 $12,013.00 $74,445.00 Copenhaver Construction, Inc. $57,610.00 $17,324.00 $74,934.00 R.C. Wegman Construction Co. $60,153.80 $14,852.82 $75,006.62 Elanar Construction Company $60,231.40 $15,240.00 $75,471.40 Waters Edge Technology, LLC $62,279.75 $15,590.00 $77,869.75 Fuerte Systems, Inc. $64,937.00 $16,080.00 $81,017.00 The project base bid is for the age 5-12 playground and swing installation, small retaining wall, and concrete work including the playground curb, sitting area, and walkway. Alternate#1 is for purchase and installation of engineered wood fiber safety surface, alternate#2 is to assemble and install the 20'x20' surface mount shelter that will be furnished by the City. The low bidder, The Kenneth Company, is a reputable builder that has extensive experience with playground installation and park construction. Staff is requesting that we award the bid to The Kenneth Company out of Bolingbrook, IL, for the base bid and alternates#1 and#2 in the amount of$64,560.00. el'o. Memorandum 0 EST. `� lass To: Bart Olson, Interim Director of Parks &Recreation _ From: Laura Schraw, City Park Designer elCC:` CC: Scott Sleezer, Superintendent of Parks 1lhtm KC.1 �O Date: January 20, 2011 lk E Subject: OSLAD 2011 Riverfront Park Grant Proposal Project Timeline Bicentennial Riverfront Park's Whitewater Canoe/Kayak Chute is expected to be completed by the Illinois Department of Natural Resources (IDNR)by May 31, 2011. They expect to begin Phase III of the pedestrian bridge installation this summer. OSLAD Grant Applications are due July 1St. There are several reasons Staff would like to begin the discussion and plan revisions to the park design. First, the park plan will probably be displayed at the Canoecopia in March and a new design would be beneficial at this expo. Second, another public hearing should be held to discuss the park design and any additional amenities that should be added. Third, I have limited time to work on revisions, and am requesting that we determine a design as soon as possible so that the decision to apply for an OSLAD grant can be discussed using this new design during my absence. Tentative Project Review Timeline January 25 —Park Board review of design and comment for additional elements February 8 —City Council review of design and comment for additional elements February 10—Public Meeting at 6pm on park design prior to Park Board meeting February 24—Park design revisions to Park Board March 10—Park design revisions to City Council March 12—Canoecopia! Additional Grant Applications for Park Site At this time the City has not yet heard about any award of the Boat Access and Development Grant to add a boat launch and access drive/parking lot or the EPA 319 grant to upgrade the asphalt parking lot to eco-pavers to create a more environmentally friendly and educational element to the park. Bart has been working with the contractor on site to store then spread gravel on site at no cost to the City for a parking facility. Both of these grants primarily deal with parking and NOT park development. 2010 OSLAD Grant Review The grant reviewer for this project stated that we don't need to change anything to make our application stronger. The weakest element that scored the lowest was the playground. Lowering the amount of funds allocated to the playground would NOT help our application standings. Last year the state only had $11 million worth of grant money to award. Previous years were over$20 million. The grant reviewer stated that if it had been a normal year of$20 million, we would have received grant funds. With the smaller funding pool, we were not high enough on the list. Existing Design Review This park is a high use facility for residents that want to come have a picnic, use the playground, or host a festival under the shelter. In the conceptual design, the existing large shelter will remain,but the brick stairs are beginning to fall apart and need to be replaced with new stairs. The playground equipment, nearing 15 years of use, is at the end of its life cycle and is due for an update. The playground is scheduled to be removed this winter, and at this time funds are not being allocated at this time for playground replacement. At the request of several public meeting attendees, Park Board members, and City Council members in 2010, we included the playground into the budget. Relocating the playground will allow the old playground area to become a civic lawn perfect for concert seating, festival events, or hosting a farmers market or other vendor fair. A memorial area was included. The only elements that can be reimbursed through the grant are pavers and benches for a memorial. A monument stone can be added outside of the grant funding. Re-using the small wooden shelters and moving them to the woods will provide a great picnic spots for canoe or kayak users who pull off onto the canoe beach for a lunch break on their way down the river. Items also included adding port-o-let shelters for additional restroom facilities, a shared-use trail to connect the park from one end to the other, and providing vendor stations with electrical outlets at the new security lighting (our standard lights in each park). The project also included an accessible fishing pier upstream of the dam and canoe/kayak chute; no fishing will be allowed at the chute. Landscape and woodland restoration would help restore the grass for festival use, as well as improve the woodland habitat from its current scrub trees to desired native species. Additional Elements Requested Many paddlers have contacted the City and have requested certain facilities, such as changing stations, be included in the park. Other suggestions for the park have been mentioned to Staff, such as showers, and Staff would like to ask the Park Board of any additional facilities or ideas that they have heard people request for this park. Budget The grant budget will be revised after a consensus on the park design. The City would apply for the maximum reimbursement of$400,000 and again use Corlands property as the acquisition match. Plan Revisions Staff is requesting that we openly discuss any additional park design suggestions and set a public hearing for February 10th at 6pm. BICENTENNIAL RIVERFRONT PARK ; u OSLAD GRANT APPLICATION CONCEPTUAL SITE DESIGN r } 1 ' DENIL FISH LADDER -•� __ GLENN D.PALMER DAM- r' _ FOX RIVER y MEMORIALPLAZA-\ EXiSTING'CODEQLUE' Q,\— EMERGENCY P OLE k �, ACCESS STAIRS TO LOWER PATH IIa+W CANOE EXI (10"R>- - - PEDESTRIAN BRIDGE Q0NR) BOAT LAUNCH& PARKING LOT WAD rRANOEPA319GRANT) EXISTING BUILDING AND PARKING LOT r--SHARED-USE TRAIL EXISTING z-—_ PARKING LOT - �_ _ CANOE ACCESS y�CANOE ACCESS BEACH _ _ '"�-_-�� -�r - f/' PORT-0- CANCEIKAYAKCUTE JIONRt BIGSWALE at 4:ONA LET SHELTER SHELT —E-R EXISTING �/ RECREATION, GROUP SHELTERS 4RELOCATEDBYSTAFF) -- NATURALSTO NE EPA //, BUILDING FISHING PIER MR TFA A RESTORE AREA --TO PROTECT LIZARD'S TAIL - 4 EXISTING S PAVILUON LAYGROUND REMOVAL (BY STAFF) _ PLAYGROUND = CIVIC LAWN POR � � M (FOnPERFORMANCES SHELTER VENDOR STATIONS cn ANO VENDOR FAIR5) y( ROUND EXISTINGCOMED (n LAND SITTING AREA SUBSTATION SHARED USE TRAIL EXISTING WOOD CHIP TRXI[�T•-T . m ACCESS ROAD RESTORED WOODLAND HABITAT MI INFORMATIONAL KIOSK �', (SAAOORANT)EPASIRGRANq rn ILROAD UTURE TRAIL CONNECTION(NOr1NGRAM UTURE COMED TRAIL(NOT IN eRANT) _ United City of Yorkville rppKy, Yorkville Parks&Recreation Dept, SCALE 1"--60'-0" 800 Game Farm Road 201 W.Hydraulic St o Yorkville,Illinois 60560 Yorkville,Illinois 60560 CONCEPTUAL PLAN MAY 13,2010 Telephone:63D-553-8545 Telephone:630-553-4357 " Fax:630-553-3436 A 614 RECREATION Fax:630-5534360 DRAWN BY:LAURA SCHRAW NORTH D Cl)'- Reviewed By: Agenda Item Number L O ' Y esTJ —� � 1836 Legal Finance ❑ Mayor#5 Engineer ❑ 0 � ior City Administrator Tracking Number O O Police ❑ Human Resources ❑ CC 2011-09 Public Works I ❑ City Council Agenda Item Summary Memo Title: Riverfront Building concession-lease proposals City Council/ Committee Agenda Date: February 8, 2011 Synopsis: Review of submitted concession-lease agreement proposals for the Riverfront Building. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Selection of a vendor, direction to finalize the lease agreement for the next City Council meeting. Submitted by: Bart Olson Administration Name Department Agenda Item Notes: 0 c/% Memorandum To: City Council EST. ~ 1836 From: Bart Olson, City Administrator CC: Q ,�' t`lm co�o,�MY lea, Date: February 4, 2011 i� p K-11 C—, o® Subject: RFP for concession-lease agreement for Riverfront Building L�,E Summary For the past few months, the Park Board has been discussing two different concession- lease proposals from two different canoe/kayak vendors for the Parks and Recreation building at the east end of Riverfront Park. They have recommended the selection of Geneva Kayak for the lessee and staff is requesting direction from the City Council to finalize a lease agreement with Geneva Kayak. Background As recommended by Park Board and authorized by the City Council, a request for proposals was put forth to the business community in October 2010. Proposals were received in late November and subsequently discussed by the Park Board. The two proposals are attached. One is from Geneva Kayak, which was an existing business in Geneva that is now looking to relocate and the other is from the Yak Shack, which is a new business that is owned by an individual that has been successfully teaching kayak classes in the REC Center pool for the past year. The two differences in the proposals are the financials and experience of the vendors. In short, Geneva Kayak offered a higher monthly rent, a higher percentage of instructors fees, and no cap on total revenues, while the Yak Shack offered a lower monthly rent and a cap on total monthly revenues. Geneva Kayak also is an existing business with a full staff and a recently closed location. The Yak Shack would be making the move from a home based business to the Riverfront Building. Memorandum tivRk""� To: Park Board ! From: Bart Olson, Interim Director of Parks and Recreation PARK'; RetRFATTW CC: Date: January 6, 2011 Subject: Riverfront Building—Concession-lease proposals J ✓ Attached are two proposals for leasing the Riverfront Building at 301 E Hydraulic Street. Both proposers met the minimum qualifications of the RFP. In brief,the details of each proposal are: 1) Yak Shack, LLC—Jeffery S. Brown a. Monthly rent of$300 b. 5% of gross revenues c. Maximum total payment to the City capped per month at$1,200 d. Has run kayak instruction classes at the REC Center pool for the past year, to successful turnout and reviews e. Other i. Offering to rent inflatable"funyaks" ii. Offering to sell packaged food items iii. Offering to provide restrooms, changing facilities, and minor cleanup of the facility. 2) Specialty Expeditions, Inc, DBA Geneva Kayak Center—Ryan Rushton a. Monthly rent of$250 per month b. 5% of gross revenues on retail c. 20% of gross receipts on instructional programs,rentals, and guided tours d. Has managed and run the Geneva Kayak Center in Geneva, IL. i. Resumes for owner and manager are attached. ii. Offering sea kayaks, whitewater kayaks, canoes, rafting and tubing rentals. iii. Offers guided tours on area rivers and Lake Michigan. iv. Offering to setup course webeam. v. Golf cart boat shuttles from the bottom to the top of the facility. vi. Offering to partner with freestyle and slalom competitions and Paddlesports Festival. REQUEST FOR PROPOSAL Name of Proposing Company: Specialty Expeditions Inc DBA Geneva Kayak Center Project Name: Riverfront Building Lease Proposal No.: Proposal Due: Tuesday,November 23,2010 at 3:00 pm Proposal Opening: Tuesday,November 23,2010 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Re wired Legal Advertisement Published: N/A Date Issued: Friday,October 22,2010 This document consists of 22 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doc (Microsoft Word) or*.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE,IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.yorkvilledl.us United City of Yorkville The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at City Hall, 800 Game Farm Road,Yorkville,IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to acceptor reject any and all proposals,to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of the executed contract. 2 United City of Yorkville I. REQUEST FOR PROPOSALS 1. GENERAL 1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to November 23,2010 at 3:00 pm. 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Tuesday,November 23, 2010 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the name of the project,date, and time set for receipt of proposals. 1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations, provisions, and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility ofthe proposer and will not be reimbursed by the City. 2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence,overhead expense,all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 United City of Yorkville 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety (90)days from the date set for the proposal opening, unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted,delivered F.O.B.City of Yorkville,800 Game Farm Road,Yorkville, IL 60560. 5. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. 8. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees,and the Proposer shall at its own expense,appear,defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action,the 4 United City of Yorkville Proposer shall,at its own expense,satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10.NONDISCRIMINATION 10.1. Proposer shall,as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects ofpast discrimination; (b) By submission of this proposal,the Proposer certifies that he is an "equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and#11375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status,physical or mental handicap,sexual orientation,or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C.Secs.2000 et seq.,The Human Rights Act of the State of Illinois,775 ILCS 511-101 et.seq.,and The Americans With Disabilities Act,42 U.S.C. Secs. 12101 et. seq. 11. SEXUAL HARASSMENT POLICY 11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy that: 11.1.1.Notes the illegality of sexual harassment; 11.1.2. Sets forth the State law definition of sexual harassment; 11.1.3.Describes sexual harassment utilizing examples; 11.1.4. Describes the Proposer's internal complaint process including penalties; 11.1.5.Describes the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12.EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"),the Proposer may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be 5 United City of Yorkville canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract,the Proposer agrees as follows: 12.1.1.That it will not discriminate against any employee or applicant for employment because of race, color,religion, sex,marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 12.1.2.That,if it hires additional employees in order to perform this contract or any portion thereof,it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each j ob classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race,color,religion,sex,marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1.4.That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5.That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.6.That it will permit access to all relevant books,records,accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract,the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition,the Proposer will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its 6 United City of Yorkville political subdivision or municipal corporations. 13.DRUG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace.(2)Specifying the actions that will be taken against employees for violations of such prohibition. (3)Notifying the employee that,as a condition of employment on such contact or grant,the employee will: (A)abide by the terms of the statement; and (B)notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about:(1)the dangers of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free workplace;(3)any available drug counseling,rehabilitation and employee assistance programs;(4)the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14.PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. 14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, 7 United City of Yorkville occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four(4)years following completion of the contract. 15.INSURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period,Lessee and any SubLessees shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death,or for damage to property,including loss of use,which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them,or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion(if any)deleted,Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents, 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned,hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with 8 United City of Yorkville respect to liability arising out of operations performed;claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M.Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents,the City may, at its option,purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added,without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall notbe obligated to review such certificates or other evidence of insurance,or to advise Lessee or SubLessee of any deficiencies in such documents,and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLIANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18. TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this contract is not one that is subject to extension,such information will be available in the detailed specifications or special conditions section, supra. 9 United City of Yorkville 19.TERMINATION OF CONTRACT 19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty (30)days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination,the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20.BILLING& PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road, Yorkville, IL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22.STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1)year from the completion of Proposer's services for the Project. 23. GOVERNING LAW 23.1. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in 10 United City of Yorkville the County of Kendall and the Northern District of Illinois. 24. SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time,or for any period of time,any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26.AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of any state,country or jurisdiction,contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville,IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29.DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases,when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, 11 United City of Yorkville and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. In general terms,the City is seeking to grant a lessee the exclusive privilege of operating a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as more specifically described in this document. 30.2. For purposes of evaluating the proposer's experience and certifications,copies of resumes for all proposed operators,managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30.4. The lessee shall be responsible for all taxes and personal property,and maintenance work on the building and immediate premises. Any capital improvements done on the premises over$10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior to commencement, Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. 30.5. At the end of the agreement term,the City shall conduct an inspection of the premises, and the lessee shall be informed of the outcome of said inspection. The lessee shall be 12 United City of Yorkville responsible for returning the premises to its original state, subject to the discretion of the Park Board. 30.6. The lessee does not have exclusive rights to all concession operations within the park,but rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.7. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer,water,electricity, phone, internet,etc.). The lessee is responsible for costs associated with utility connections and upgrades. 30.8. If the lessee chooses not to occupy the building through the winter months,the lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include,but not be limited to,maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. If alternative methods of winterizing are to be utilized,those methods shall be subject to approval from the property owner. 30.9. The City has no control nor responsibility for the construction progress of the dam bypass and whitewater features,and therefore makes no guarantees nor warrants that construction will be complete by a certain date or time. The lessee assumes all risks associated with the nature of the unknown opening date for the dam bypass and whitewater features. 31.PAYMENTS AND OTHER REPORTS TO THE CITY 31.1. The lessee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 31.2. The lessee, at minimum, shall make payments equivalent to 5%of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February 1 of each year. 31.3. The lessee, at minimum, shall make premises rental payments of$200 per month for each month through the life of the agreement, due prior to the first of each calendar month. 31.4. The lessee shall provide the City with a security deposit in the amount of$5,000,to be due to the City prior to start of the agreement term. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damage to the premises. 31.5. The lessee shall provide to the City,prior to the start of the lease,confirmation of insurance coverage for the premises and the operations of the business for the entire term , with the City named as additional insured on all policies. 31.6. The lessee shall provide to the City,prior to the start of the lease,confirmation of business interruption insurance coverage for the operations for the entire lease. In the event 13 United City of Yorkville that the City is the cause of the business interruption and agrees to credit the lessee an amount to offset the business interruption, said amount will be credited against the security deposit or future rent payments,at the City's discretion. 31.7. Failure to meet any deadline for payment will result in an interest charge of 10%on said late payment. 31.8. The lessee is required to submit an annual concession financial statement by January 30 of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary,background checks may be required of the successful bidders personnel that will be employed under this contract. 33.TERM OF CONTRACT 33.1. The tern of the Contract shall be negotiated in the contract,but will generally be for a two year-period with the City having an option to exercise two,two-year option terms.The Lessee may negotiate in good faith, on request of the City,for an extension to the contract, provided that the contract extension is approved by the City Council no later than one hundred twenty (120) days before the termination of the existing contract. 34.PRINCIPAL CONTACT FOR CITY 34.1. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson,Interim Director of Parks and Recreation, 630-553-4350 or bolson@vorkville.il.us. 35.ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section III may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications.All alternatives shall be separately listed, and a justification for each shall be stated. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations,for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications, with justifications attached 14 United City of Yorkville for each deviation.The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations,for listing proposed deviations. 35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications,the City shall assume it is able to fully comply with these specifications.The City shall be the sole and final judge of compliance with all specifications. 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient manner;to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.1.Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery,equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES,LICENSES &PERMITS 38.1.The Lessee shall pay all sales,use,property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract,and shall obtain and pay for all licenses,permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance,the City shall serve notice, either personally or by affixing such notice to the local premises of the Lessee,that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four(24)hours of said notice. If at the end of the twenty-four(24)hour period,the Lessee has not made the necessary corrections,the City shall take such steps as are necessary,to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If 15 United City of Yorkville deemed necessary by the City's Designated Representative,the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120)days from the date of notice of default. 16 IV. PROPOSAL FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE,SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: Geneva Kayak Center Date: 11/22/10 Company Name 2305 Fairfax Rd. Email Address Street Address of Company Ryan Rushton St Charles,IL 60174 Contact Name(Print) City,State,Zip 24-Hour Telephone Business Phone Signature of Officer,Partner or Fax Sole Proprietor Rvan Rushton,President Print Name&Title ATTEST: If a Corporation Signature of Corporation Secretary CITY OF YORKVILLE: ATTEST: Authorized Signature Signature of City Clerk Title Date Date In compliance with the specifications,the above-signed offers and agrees,if this Proposal is accepted within 90 calendar days from the date of opening,to furnish any or all of the services at the standards described herein within the time specified above. PROPOSER'S CERTIFICATION (page I of 3) With regard to Riverfront Building Lease,proposer Geneva Kayak Center hereby certifies (Name of Project) (Name of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4(Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville,Kendall County County or the Illinois Department of Labor shall be paid to all laborers,workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause.Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq.,for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers,workers or mechanics who perform work pursuant to this contract or related subcontract.Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four(4) years following completion of the contract.Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer,Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project,as defined in 820 ILCS 130/2,Lessee agrees to post at the job site in an easily accessible place,the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing,49 C.F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue,or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s)to the Department of Revenue,Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION (page 2 of 3) Revenue for the payment of all such taxes that are due,and Proposer is in compliance with the agreement. BY: f' Proposer's Act ized Agent FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this day of i � 1 p!!'l9if�}1INy� OFFl� �11L (Fill Out Applicable Paragraph Below) NO�� A90N1 Wcues" 4 (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of Illinois ,which operates under the Legal name of Specialty Expeditions,Inc.DBA Geneva Kayak Center,and the full names of its Officers are as follows: President: Ryan Rushton Secretary: David Rushton Treasurer: David Rushton and it does have a corporate seal. (In the event that this bid is executed by other than the President,attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b)Partnership Signatures and Addresses of All Members of Partnership: vu nSL,b Ic CERTIFICATION (page 3ojs") The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name,said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name__ CBIZ inc. Agent Alice Harmon Street Address 44 Baltimore St City,State,Zip Code Baltimore,MD 21502 Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them. Print Name of Company: Geneva Kayak Center United City of Yorkville The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City, State,Zip Code Telephone Number Me affirm that the above certifications are true and accurate and that I/we have read and understand them. Print Name of Company: Print Name and Title of Authorizing Signature: Signature: Date: 20 Print Name and Title of Authorizing Signature: _ Ryan Rushton Signature: _ Date: APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section Paragraph Explanation of Alternative/Deviation 313 1 Rental payment of$250.00 per month 31.2 1 5% of adjusted gross receipts on the sale of retail products.* see end notes 31.2 1 20% of adjusted gross receipts on instructional programs,rentals,and guided tours. *see end notes Backgropnd The Geneva Kayak Center is Chicago area's leading paddle sports retailer,paddling school,and outfitter. Opened in 2005,the Geneva Kayak Center has become a destination shop,drawing thousands of paddlers to the Fox River in Geneva and St. Charles. GKC is recognized as the premier paddlesport instructional center in the Midwest. No other company offers the breadth of courses nor has as many high level certified coaches on staff. Should the Geneva Kayak Center's bid proposal be accepted,our operation would move from Geneva to the Yorkville riverfront location.The Geneva Kayak Center is best positioned to enhance the riverfront whitewater facility that the city of Yorkville has invested in. GKC's existing clientele,our history of professionalism and experience,and dedication to paddlesports would serve well the community of Yorkville and help fully realize the whitewater park as an economic engine to the city. Lessee Qualifications Ryan Rushton is the founding owner of the Geneva Kayak Center and has been paddling whitewater and sea kayaks for the past 14 years. Ryan holds awards in both the ACA and BCU in both the coastal and swiftwater rescue disciplines. Ryan has lead paddling expeditions in Alaska,Canada,Maine,coastal Georgia and Florida,Wales and the waters of Lakes Superior and Michigan..Ryan became an ACA Instructor Trainer in 2008,in the Spring of 2010 he became one of only two Level 5 Coastal Kayak Instructor Trainers in the Midwest.He is a voting member of the ACA's Coastal Kayak Committee. ACA L5 Advanced Open Water Coastal Kayak Instructor Trainer ACA L5 Advanced Open Water Coastal Kayak Instructor ACA L5 Advanced Swiftwater Rescue Instructor ACA Level 3 Open Canoe Instructor BCU 5 Star Sea Leader Wilderness First Responder Scott Fairty is the General Manager at Geneva Kayak Center and has over 25 years experience in all aspects of the paddlesport industry. He has managed retail stores,a paddlesport importing company,and has been an independent paddlesport wholesale sales rep. He has been a guide,trip leader and coach throughout his entire career. BCU Coach Level 4 Sea BCU Coach Level 3 Whitewater BCU Foundation Safety &Rescue Trainer ACA Level 5 Advanced Open Water Instructor ACA Level 3 Open Canoe Instructor ACA Adaptive Paddling Endorsement Our Operation The Geneva Kayak Center's operation in Yorkville would consist of our Paddling School,Safety Center,Adventure Center,and Retail Shop. GKC would also host yearly events and festivals at the site. PADDLING SCHOOL GKC is recognized as the premier paddlesport instructional center in the Midwest.No other company offers the breadth of courses nor has as many high level certified coaches on staff. We are constantly introducing new paddlers to the sport through fun and safe programs. For 2011 we are expanding our already extensive list of courses to include: General Courses Introduction to Kayaking - 2.5 hour on-water workshop for all types of kayaks Safety &Rescue-full day course on rescues for all types of paddle craft Touring/Sea Kayaking Level 1 —full day beginner course developing basic boat handling skills and rescues Level 2 —full day advancing beginner course building on the L1 skills Level 3 —2 day intermediate course on the open water of Lake Michigan Level 4 —2-3 day advanced course on the Menomonee River,L.Michigan & Superior Whitewater Kayaking Level 1 —full day beginner course developing basic boat handling skills and safety Level 2 —full day advancing beginner course building on the L1 skills Level 3 —2 day intermediate course on moving water rivers Level 4 —2-3 day advanced course on whitewater rivers Canoeing Level 1 —full day beginner course developing basic boat handling skills and rescues Level 2 —full day advancing beginner course building on the L1 skills Level 3 —2 day intermediate course on moving water rivers Level 4 —2-3 day advanced course on whitewater rivers Instructor/Coach Development ACA Instructor Training&Certification Workshops in: - Whitewater kayaking - Sea Kayaking - Canoeing BCU coach training and certification workshops in sea kayaking Guest Coaches GKC brings well-known coaches in from outside the area and country to teach "Master Class"and instructor courses. SAFETY CENTER The Geneva Kayak Center can add a layer of safety to the whitewater park in Yorkville. GKC's Ryan Rushton is an American Canoe Association Level 5 Advanced Swiftwater Rescue instructor. Through the Safety Center,GKC will offer basic boater safety,basic Swiftwater rescue and advanced Swiftwater rescue courses and awards. As part of a successful bid,Geneva Kayak will offer a yearly Swiftwater Rescue Training course for up to 10 members of both of the city's police and fire rescue squads at NO CHARGE. ADVENTURE CENTER Rentals The Geneva Kayak Center currently rents sea kayaks,whitewater kayaks and canoes from its' riverfront location. At the new Adventure Center in Yorkville,we will be able to responsibly add both rafting and tubing adventures at the park. These fun and safe activities can be overseen by GKC staff who are trained in swifwater rescue. Guided Tours GKC offers guided tours on several area rivers and Lake Michigan RETAIL GKC has had a brick and mortar retail presence for more than 5 years and has existing dealerships for the following canoe and kayak brands. Kayaks&Canoes Accessories P&H Werner Paddles Pyranha Lendal Paddles SK-UK(Nigel Dennis Kayaks) Kokatat Gear Dagger Sea to Summit Wilderness Systems NRS Eddyline Yakima Roof Racks Wavesport Immersion Research Mad River Canoe Malone Auto Racks Current Designs Wenonah Impex Venture Other services and activities to phase in: - Streaming webcam on the course - Golf cart boat shuttles from the bottom of the run to the start. - Freestyle and slalom competitions &Paddlesport festival Ryan Rushton QUALIFICATIONS - Solid managerial and administrative experience as director of four different outdoor adventure programs and companies - National leader in the field of sea kayaking - Extensive experience in training guides and instructors - Dedication and drive exhibited as a self-starter in two companies - Communication and Team Building Skills - Ability to manage multiple tasks PROFESSIONAL EXPERIENCE OUTDOOR CERTIFICATIONS& EXPERIENCE - Level 5 Advanced Open Water Sea Kayak Instructor Trainer for the American Canoe Association. Can train and certify instructors for teaching and guiding sea kayaks in Advanced Open Water Conditions. - Level 5 Sea Kayak Instructor for the American Canoe Association. Can train and lead paddlers in Advanced Open Water Conditions. Highest national certification for teaching sea kayaking. - BCU 5 Star Sea Leader Award. Highest international certification for sea kayak leadership. - Level 5 Advanced Swiftwater Rescue Instructor for the American Canoe Association. Can train guides and paddlers up to advanced whitewater rescue techniques and protocols. - Experienced guide and guide trainer in backpacking, orienteering,whitewater and flat-water canoeing, canoe expeditions, backcountry skiing, snowshoeing, leave no trace wilderness travel, and non-technical mountaineering. Experienced in leading different populations in the adventure pursuits including grade school to college age students, corporate groups, youth groups and adult groups. - Experienced leading expeditions and outdoor trips in the Great Lakes Region (US&Canada),Alaska, Colorado, Florida, Georgia, Maine, Canadian Maritimes, Baja Mexico and the UK. - Experienced in Wilderness Medicine. Certified as a Wilderness First Responder since 1996. Re-Certification January 2011. ADMINISTRATIVE SKILLS Transitioned Specialty Expeditions'core business of leading and guiding adventure programs into the Geneva Kayak Center as a full service paddlesports shop. - Have written guide and instructor staff handbooks for Specialty Expeditions, Inc. and the Geneva Kayak Center Developed and implemented Risk Management Plans for the adventure company Specialty Expeditions and the Geneva Kayak Center. Developed outdoor programs designed for skill development and personal growth Secured Commercial Use Authorization permits with several National Parks including Everglades National Park(FL), Gulf Islands National Seashore(MS), Kenai Fjords National Park(AK),Apostles Islands National Park(WI) and Isle Royale National Park(MI). Developed relationships with outside organizations as a subcontractor to provide training services for their guide staffs. Organizations include Timber-Lee Christian Center, Camp Honeyrock, Silver Birch Ranch, Camp Forest Springs and the Boy Scouts and Girl Scouts of America. Secured Special Event permits with the Chicago Park District for the Windy City Kayak Symposium. Started and organized the Windy City Kayak Symposium Designed Adventure Paddling Vacations for high-end clientele. Responsibilities include researching location,developing partnerships with local vendors, traveling to and scouting new destinations,writing trip plans and creating marketing materials. Ryan Rushton MANAGERIAL AND SUPERVISORY SKILLS - Managed Tripping and Rental Operation in Geneva which includes purchasing and maintainence of program equipment - Hired,trained,developed and overseen the guide and instructor staff for Specialty Expeditions and the Geneva Kayak Center Entrusted to process confidential employee records such as payroll reports. L11an fled hed jinn f rn tail taff and ' try Into i r th Geneva 1—a li.°.n ter 1 IQIIIJIGV OVIIG441111y CI IGIQII J1011 0114 IIIJlI4Vl IJ IVI IIIV VVIIVV4 1\uyak MARKETING AND SALES SKILLS - Shown excellent entrepreneurial skills in starting both Specialty Expeditions and the Geneva Kayak Center - Proved excellent marketing abilities by creating new clients for outdoor trips. - Have traveled to major Adventure Travel expositions, and worked sales table to market services to new clients. - Created content for all brochures, cards and handouts for the Geneva Kayak Center - Created content, hired and worked in partnership with graphic design firm,for the website www.genevakayak.com PERTINENT PROFESSIONAL HISTORY - President, Geneva Kayak Center, Geneva, IL, May, 2005-Present - Founder&President, Specialty Expeditions, Inc., St, Charles, IL, January, 1998-Present - Director; Outdoor Program @ Silver Birch Ranch, White Lake,WI,May, 1996—December 1997 - Head Outfitter; Fort Wilderness Ministries, McNaughton,WI,June, 1995—August, 1995 OTHER LEADERSHIP - Voting Member,American Canoe Association's Coastal Kayak Committee(Fall 2009—present) - Worship Leader; Hope Community Church,St.Charles, IL(2005-present) - Girls Volleyball and Basketball Head Coach, Mooseheart Child, City &School, Batavia, IL(2002-2004) - President and Captain, Men's Volleyball Club Team,Western Illinois University, Macomb, IL, (1997-2000) EDUCATION - Western Illinois University, Bachelors Degree—2000 Major: Recreation, Park&Tourism Management(Outdoor Recreation Emphasis) Minor: Business Administration SCOTT FAI RT Objective: Management position that will utilize my professional skills and abilities to effectively meet the needs of the company's customers RELEVANT SKILLS General Manager. Retail Store - (10 years experience) • Directed and supervised up to 50 employees. • Generated sales of 5 million dollars per year • Administered accounts payable and payroll. • Implemented computerized accounting system. • Researched and implemented computerized point of sale system for 10,000 sku inventory. • Coordinated store operation activities • Lead by example, hands-on operations, customer service and staff support National Sales Manager- (4 years experience) • Importer of high-end sports equipment and accessories from the United Kingdom • National distributor in the United States • Trained and managed sales representatives • Tracked staff revenues • Created sales reports Sales Representative- (4 years experience) • Sold high end sports equipment and accessories • Developed new sales and maintained existing accounts Merchandising/Marketing- (14 years experience) • Developed effective strategies for product merchandising for 25,000 sq.ft. store • Created displays highlighting slow-moving products resulting in increased sales and reduced markdowns Lecturer/Trainer- (20 years experience) • Provided sales training to new and existing dealerships; including demonstrations and staff clinics. • Expert symposium speaker on a variety of outdoor subjects and use of sports equipment. • Expedition leader for canoeing and backpacking excursions. • Instructor experience includes head kayak, canoeing and rock climbing instructor and trip coordinator for downhill skiing. EMPLOYMENT HISTORY 2009-Present General Manager Geneva Kayak Center Geneva, IL 2004-2009 Owner Kairos Sales Lapeer, MI 2000-2004 General Manager Great River Outfitters Waterford, MI 1996-2000 Owner Kairos Sales Browntown, VA 1986-1996 Management Outdoor Sports Center Wilton, CT 1987-present Freelance writer Various publications 1987-1990 Co-owner Atlantic Kayak Tours Wilton, CT. 1985-1991 Staff Instructor Outdoor Center of New England Miller's Falls, MA. 1983-1991 Instructor White Creek Expeditions New Canaan, CT 1977-1986 Management Hoyt's Geenhouses, Inc. New Canaan, CT EDUCATION Trinity College. Evanston, IL; Perspectives on the World Christian Movement. 1993 Norwalk Community College. Norwalk, CT; Principles of Library Science. 1991 Fairfield University. Fairfield, CT; Accounting. 1981, Southampton College. Southampton, NY; 2 years marine biology and business, 1981. *end notes Our historical sales (which did not include whitewater programs) would have generated the following range of payments to the city: Slow economy-- Programs,rental $12000 Retail products- $8000 Rent $3000 Total payment $23000 Stronger economy-- Program&rentals $18000 Retail products $12000 Rent $3000 Total payments $33000 United City of Yorkville REQUEST FOR PROPOSAL Name of Proposing Company: Th e- �� U� P;aj�taX- uxp-. i�ivetfcont`Sui i el�.�. Proposal No.: Proposal Due. F yTuesdav,November 239etsber-29,2010 at 3:00 pm Proposal Opening_ Tuesday,NovemberFriday,OeteleF 29 23,2010 at 3:01 pm Required of All Proposers: a4ju ir- Not Reguimd Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Certificate of Insurance: Required Legal Advertisement Published: N/A Date Issued: Friday,October 22September-38,2010 This document consists of 22 pages. Return origival and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a*.doe(Microsoft Word)or*pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as rioted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREAf'It`IN UNITED CITY OF YORKVILLE 800 CAME FARM ROAD YORJCV>I.,l E, >f.60560 PHONE:630-5534350 FAX: 630-553-7575 www.vorkville.il.us United City of Yorkville TV&T"1'k- T, ET3 CS'r' n vn�.T{.sd�L�E•r�,,l s�^. ,•tom„ , ��trr,•rr..a• * �';.F^�,.�•�,�.�J?.��,.*� .�„ P.M. at City Hall, 800 Game Farm Road, Yorkville,IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The 0h"COvnci)resenles the right to accept orreject airy and A proposals, to waive techni ca11tjes and to accept or reject any item of:any proposal. The doduriidtifs Eonstitating component parts of this contract are the following: I. REQUEST FOR PROPOSALS TT. TERMS& CON'DrrrOLTS M. DETAILED SPECIFICATIONS TV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon fornial award of the proposal,the successful Proiposerwill receive a copy of the executed contract. United City of Yorkville I REQUEST FOR PROPOSALS 1. GENERAL .1. Notice is'bw&v given*at the 43r4ted City of Yofk vi33 e NvMl-recei-ve sealed p tgmals up to Geteber23November 23,2010 at 3:00 pm- 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Tuesday.November 22 w4ay,Jmumy 612010 at 3:01 JIM 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a seated envelope marked'SEALED PROPOSAL'. 'The envelope snarl be marked with the name of the project, date, and time set for receipt of proposals. 1.5. By suLvDrning this proposal,the KtWser sertjf es ur2der penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements,stipulations,provisions,and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written add-endl -A tD olu proposers bf rttmi i. 23. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposees travel or personal expenses shall be the sole responsibility ofthe proposer and will not be reimbursed by the City. 2.5. The prapaser hereby affirms and states that the prices equated herein constitute-tire total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence,overhead expense,all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance United City of Yorkville v"ith the requirements of the Contract Documents cons+tiered severally and collectively.. 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer, up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for.submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90) days from the date set for the proposal opening, unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted,delivered F.O.B.City of Yorkville,800 Game Farm Road, Yorkville, IL 60560. 5. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal w211 not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. &. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,Judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct ofthe Proposer, its employees, or its subLessees, and the Proposer, its employees, or its United City of Yorkville subLessees,and the Proposer shall at its own expense,appear,defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action,the Proposer shall,at its own expense,satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10. NONDISCRIMINATION 10.1. Proposer shall,as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and 411375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status, physical or mental handicap,sexual orientation,or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State of Illinois,775 TLCS 5/1-10 1 et.seq.,and The Americans With Disabilities Act,42 U.S.C. Secs. 12101 et. seq. 11. SEXITAL HARASSMENT POLICY 11.1. The proposer,as a party to a public contract,shal I have a written sexual harassment policy that: 11.1.1. Notes the illegality of sexual harassment; 11.1.2. Sets forth the State law definition of sexual harassment; 11.1.3. Describes sexual harassment utilizing examples; 11.1.4. Describes the Proposer's internal complaint process including penalties; 11.1.5. Describes the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12.EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and United City of Yorkville Regulations of the Illinois Department of Human Rights t"Department"),the Proposer may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: 12.1.1.That it will not discriminate against any employee or applicant for employment because of race,color,religion, sex, marital status, national origin or ancestry,age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service,and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 12.1.2.That,if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.13. That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race,color,religion,sex,marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services, 12.1.4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5. That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 1 2.1.6. That it will permit access to all relevant books, records,accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the United City of Yorkville event any subLessee fails or refuses to comply therewith. In addition,the Proposer will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivision or municipal corporations. 13. DRIJG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace. (2)Specifying the actions that will be taken against employees for violations of such prohibition. (3)Notifying the employee that,as a condition of employment on such contact or grant,the employee will:(A)abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about:(1)the dangers of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free workplace;(3)any available drug counseling,rehabilitation and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, 14. PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act,820ILCS 130/1 el.sey., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or United City of Yorkville mechanics who perform work pursuant to this contract or related subcontract. 14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four(4)years following completion of the contract. 15. INSURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period,Lessee and any SubLessees shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death,or for damage to property,including loss of use,which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any ofthem, or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion(if any)deleted,Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned, hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability United City of Yorkville (including products/completed operations coverage),Employers Liability, Commercial Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with respect to liability arising out of operations performed; claims for bodily injury death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages requiredby the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- Vlll. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents, the City may, at its option,purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added,without thirty(30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance,or to advise Lessee or SubLessee of any deficiencies in such documents,and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLIANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18. TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this United City of Yorkville contract is not one that is subject to extension, such information will be available in the detailed specifications or special conditions section, supra. 19. TERMINATION OF CONTRACT 19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty (30)days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. Tn the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination,the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20. BILLING &PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. Tf the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment w soon as possible after discovering the defect pursuant to rules promulgated under 501LCS 505/1 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road, Yorkville, TL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22. STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City,the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1)year from the completion of Proposer's services for the Project. United City of Yorkville 23. GOVERNING LAW 23.1. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of 1111nois. 24. SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time,or for any period of time,any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and wil I not be construed to be a waiver of any provision except for the particular instance. 26. AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1, If any provisions of this Agreement are held to contravene orbe invalid under the laws of any state,country or jurisdiction,contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or .obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the parry at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville,IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29. DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain United City of Yorkville words or phrases,when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. In general terms,the City is seeking to giant a lessee the exclusive privilege of operating a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as more specifically described in this document_ 30.2. For purposes of evaluating the proposer's experience and certifications,copies of resumes for all proposed operators, managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30A. The lessee shall be responsible for all taxes and personal property, and maintenance work on the building and immediate premises. Any capital improvements done on the premises over$10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded,and insured. United City of Yorkville 30.5. At the end of the agreement term, the City shall conduct an inspection of the premises, and the lessee shall be informed of the outcome of said inspection. The lessee shall be responsible for returning the premises to its original state, subject to the discretion of the Park Board. 30.6. The lessee does not have exclusive rights to all concession operations within the park, but rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.7. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities(sewer, water, electricity, phone, internet, etc.). The lessee is responsible for costs associated with utility connections and upgrades. 30.8. If the lessee chooses not to occupy the building through the winter months,the lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include, but not be limited to, maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. Tf alternative methods of winterizing are to be utilized,those methods shall be subject to approval from the property owner. 30.9. The City has no control nor responsibility for the construction progress of the dam bypass and whitewater features, and therefore makes no guarantees nor warrants that construction will be complete by a certain date or time. The lessee assumes all risks associated with the nature of the unknown opening date for the dam bypass and whitewater features. 31.PAYMENTS AND OTHER REPORTS TO THE CITY 31.1. The lessee is required to submit certain payments,forms,financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February 1 of each year. 31.3. The lessee, at minimum, shall make premises rental payments of$200 per month for each month through the life of the agreement, due prior to the first of each calendar month. 31.4. The lessee shall provide the City with a security deposit in the amount of$5,000, to be due to the City prior to start of the agreement term. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damage to the premises. 31.5. The lessee shall provide to the City,prior to the start of the lease,confirmation of insurance coverage for the premises and the operations of the business for the entire term, United City of Yorkville with the City named as additional insured on all policies. 31.6. The lessee shall provide to the City,prior to the start of the lease, confirmation of business interruption insurance coverage for the operations for the entire lease. In the event that the City is the cause of the business interruption and agrees to credit the lessee an amount to offset the business interruption, said amount will be credited against the security deposit or future rent payments, at the City's discretion. 31.7. Failure to meet any deadline for payment will result in an interest charge of 10%on said late payment. 31.8. The lessee is required to submit an annual concession financial statement by January 30 of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary,background checks may be required of the successful bidders personnel that will be employed under this contract. 33. TERM OF CONTRACT 33.1. The term of the Contract shall be negotiated in the contract,but will generally be for a two year-period with the City having an option to exercise two,two-year option terms. The Lessee may negotiate in good faith, on request of the City,for an extension to the contract, provided that the contract extension is approved by the City Council no later than one hundred twenty(120)days before the termination of the existing contract. 34. PRINCIPAL CONTACT FOR CITY 343. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson,Interim Director of Parks and Recreation, 630-5534350 or bolson , orkville.il.us. 35.ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section Ill may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Lessee United City of Yorkville shall use Appendix 3, Schedule of Alternatives and Deviations,for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications,with justifications attached for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 35.3.1_ If the Lessee does not indicate alternatives to or deviations from the specifications,the City shall assume it is able to fully comply with these specifications. The City shall be the sole and final judge of compliance with all specifications. 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.].The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times,in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.].Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES,LICENSES &PERMITS 38.1.The Lessee shall pay all sales, use,property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract,and shall obtain and pay for all licenses,permits, certificates of authority,and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.].Tfthe Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the local premises of the Lessee,that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within United City of Yorkville twenty-four(24)hours of said notice. If at the end of the twenty-four(24)hour period,the Lessee has not made the necessary corrections,the City shall take such steps as are necessary,to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative,the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120)days from the date of notice of default. United City of Yorkville IV. PROPOSAL FORM ***THIS PROPOSAL,WIZEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECO.NME A CONTRACT BINDING UPON BOTH PARTIES, Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: i Company Name p�.f PT ai Teas Street Address ofCompan � r 0.v' Contact Name(.Print) Cily� ' tate, "Zip - -our c ep one aslness cane �, ,r/+Oi cer,Partner or Fax Sole Proprietor ATTEST: If a Corporation Print Name& Title Si L u e of Corpo�tionecretarV CITY OF YORKVILLE- ATTEST: Authorized Signature Signature of Citv Clerk Title Date Date--- ate - -In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from they date of opening,to furnish any or all of the services at the standards described herein within the time specified above. United City of Yorkville PROPOSEWS CERTIFICATION (page I of 3) With regard toyorkv,'le- Love ce%i�a^ , proposer_ ' , S. .w� hereby certifies (Name of Project) Name of Proposer) the following: _ P--poser-As--G# biuiCd;ioiir uiuuiilb fills cvniract as a result of violations of Section 720 TLCS 5/33E-3 (Bid Rigging)or 720 TLCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 7751LCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville,Kendall County County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four(4)years following completion of the contract. Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer,Lessee and subLessee. The City shall not be liable for any underpayments. if applicable: Since this is a contract for a fixed public works project, as defined in 820 TLCS 130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing,49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s)to the Department of Revenue,Proposer has entered into an agreement with the Department of United City of York-vi Ile PROPOSER'S CERTIFICATION (page 2 of 3) Revenue i'or the payment of all such taxes that are due,and Proposer is in compliance %%4th the agreement. Proposer's Authorized Agent I E PWP1, AAXl'A N�T, IDENTIFICATION NUMBF..R or Social Security Number Subscribed and sworn to betbre me t h is'D day of_ e.y_—_, 20.0. N Public} _ SE (Fill Out Applicable Paragraph Below) JONNQ1°�M a, -sue atn,* (a) _Corporation The Proposer is a corporation organized and existing under the laws of the State of r which operates under the Legal name of and the full names of its Officers are as follows: n President- Secretary: Treasurer: and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute:the offer for the corporation,) (b) Partnership Signatures and Addresses of All Members of Partnership: United City of Yorkville PROPOSER'S C'F RTIFICAT10N(page 3 of 3) The partncrshlp does business under the legal name of- which name is registered Nvith the office of �_�_ 'v ;,, tl+a.•.,,., . (c) Sole Pr0n1jtM The Supplier is a Soli: Proprietor whose full name is: and if'operating under a trade name. said trade name is: which name is registered with the office of in the state of >. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Ot`> Agent 7�141r— Street Address City, State, Zip Code "Telephone Number UWe affirm that the above certifications are true and accurate and that I/we have read and understand them, C Print Name of Compan 1 ` y: le s. Print Name and Title of Authorizing Signature: Signature: Date: '��-' i nited City of Yorkville APPE,ND1X 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please lt.,t an.;proposed alternative or Set iation to the minimum pa)ment percentages and amc,unt�,and in the document. (Please attach a,.ktitional sheets ii nccesk►r,'.) Section Paragrapb Exptanatiou i I I f { i I f i 1 1 �t United City of Yorkville APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: -rhy ) 4.k C� L�–C— Business Address:Mailing Address: _�e( � �e�-r P�� /�y� 5;. ; f (n.,)Je- -�j• Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation✓ Franchise or Parent Company(if applicable): List all Partners,Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: –7 C et, s Business Hours: (90 PA4 Number of Employees: Supervisors: Drivers: Office Personnel: i o aji tnose concerned, It is my intent as the founder of the Yak Shack to lease the building at 301 E. Hydraulic Street, Yorkville , Illinois for the following purposes. The primary source of income for this business will be the rental of inflatable funyaks for use on the new course. A secondary source of profit will be the sale of snacks and beverages that do not require health permits. Additional revenue is to be produced by sales and rental of kayaks and associated equipment. I hope to include the Park District in my efforts to educate the local citizens who wish to learn to use the course to the fullest of their abilities as well, by continuing to provide classes at the local recreational center. It is also possible that cooperative charter trips may be arranged through as well. Some aspects of doing business will not have a profit motive. The Yak Shack would be providing restroom and changing facilities for the general public. There is also a significant amount of clean up that will be required to keep the course safe and free of debris in the eddies. I also intend to provide a sanitizing rinse for kayaks to prevent the potential transfer of non-indigenous species. It is with these things in mind along with the start up costs to be incurred that I offer a sum of $300.00 and 5% of gross sales to a combined maximum of $1200 per month for use of the building. This will exclude any payments from the park district for cooperative efforts. Thank you; Jeffery S. Brown The Yak Sack LLC. United City of Yorkville REQUEST FOR PROPOSAL Name of Proposing Company: Project Name: Riverfront Building Lease Proposal No.: Proposal Due: Tuesday, November 23, 2010 at 3:00 pm Proposal Opening_ Tuesday, November 23, 2010 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: N/A Date Issued: Friday, October 22, 2010 This document consists of 22 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.yorkville.il.us 1 United City of Yorkville The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday,8:00 A.M.to 4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals,to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of the executed contract. 2 United City of Yorkville I. REQUEST FOR PROPOSALS 1. GENERAL 1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to November 23, 2010 at 3:00 pm. 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Tuesday, November 23, 2010 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations, provisions, and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City. 2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence,overhead expense,all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 United City of Yorkville 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90) days from the date set for the proposal opening, unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted,delivered F.O.B. City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. 5. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. 8. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees, and the Proposer shall at its own expense, appear,defend and pay all charges 4 United City of Yorkville of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10. NONDISCRIMINATION 10.1. Proposer shall, as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and#11375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status,physical or mental handicap, sexual orientation, or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State of Illinois,775 ILCS 5/1-101 et. seq.,and The Americans With Disabilities Act,42 U.S.C. Secs. 12101 et. seq. 11. SEXUAL HARASSMENT POLICY 11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy that: 11.1.1. Notes the illegality of sexual harassment; 11.1.2. Sets forth the State law definition of sexual harassment; 11.1.3. Describes sexual harassment utilizing examples; 11.1.4. Describes the Proposer's internal complaint process including penalties; 11.1.5. Describes the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12. EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Proposer 5 United City of Yorkville maybe declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: i 2.i.i.That it will not discriminate against any empioyee or applicant for employment because of race, color,religion, sex,marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 12.1.2.That,if it hires additional employees in order to perform this contract or any portion thereof,it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color,religion, sex,marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1.4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5.That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.6.That it will permit access to all relevant books,records, accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition, the Proposer 6 United City of Yorkville will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivision or municipal corporations. 13. DRUG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contact or grant,the employee will: (A)abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about:(1)the dangers of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14. PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. 7 United City of Yorkville 14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four(4) years following completion of the contract. 15. INSURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property,including loss of use,which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them, or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned, hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial 8 United City of Yorkville Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville, its officers,officials,employees and volunteers"as"additional insureds"with respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty(30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise Lessee or SubLessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLIANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18. TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this contract is not one that is subject to extension, such information will be available in the 9 United City of Yorkville detailed specifications or special conditions section, supra. 19. TERMINATION OF CONTRACT 19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty (30) days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the pwvislou5 of iliis contract or iailare to snake sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20. BILLING & PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified, the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road, Yorkville, IL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22. STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1)year from the completion of Proposer's services for the Proj ect. 23. GOVERNING LAW 10 United City of Yorkville 23.1. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 24. SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time,or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26. AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29. DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases,when used in the Contract shall have the same meaning given to them in 11 United City of Yorkville this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. In general terms, the City is seeking to grant a lessee the exclusive privilege of operating a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as more specifically described in this document. 30.2. For purposes of evaluating the proposer's experience and certifications, copies of resumes for all proposed operators, managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30.4. The lessee shall be responsible for all taxes and personal property, and maintenance work on the building and immediate premises. Any capital improvements done on the premises over$10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. 12 United City of Yorkville 30.5. At the end of the agreement term, the City shall conduct an inspection of the premises, and the lessee shall be informed of the outcome of said inspection. The lessee shall be responsible for returning the premises to its original state, subject to the discretion of the Park Board. 30.6. The lessee does not have exclusive rights to all concession operations within the park, but rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.7. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, internet, etc.). The lessee is responsible for costs associated with utility connections and upgrades. 30.8. If the lessee chooses not to occupy the building through the winter months, the lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include,but not be limited to, maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the property owner. 30.9. The City has no control nor responsibility for the construction progress of the dam bypass and whitewater features, and therefore makes no guarantees nor warrants that construction will be complete by a certain date or time. The lessee assumes all risks associated with the nature of the unknown opening date for the dam bypass and whitewater features. 31. PAYMENTS AND OTHER REPORTS TO THE CITY 31.1. The lessee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February 1 of each year. 31.3. The lessee, at minimum, shall make premises rental payments of$200 per month for each month through the life of the agreement, due prior to the first of each calendar month. 31.4. The lessee shall provide the City with a security deposit in the amount of$5,000, to be due to the City prior to start of the agreement term. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damage to the premises. 31.5. The lessee shall provide to the City,prior to the start of the lease, confirmation of insurance coverage for the premises and the operations of the business for the entire term , with the City named as additional insured on all policies. 13 United City of Yorkville 31.6. The lessee shall provide to the City, prior to the start of the lease, confirmation of business interruption insurance coverage for the operations for the entire lease. In the event that the City is the cause of the business interruption and agrees to credit the lessee an amount to offset the business interruption, said amount will be credited against the security deposit or future rent payments, at the City's discretion. 31.7. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 31.8. The lessee is required to submit an annual concession financial statement by January 30 of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary,background checks may be required of the successful bidders personnel that will be employed under this contract. 33.TERM OF CONTRACT 33.1. The term of the Contract shall be negotiated in the contract,but will generally be for a two year-period with the City having an option to exercise two, two-year option terms. The Lessee may negotiate in good faith, on request of the City, for an extension to the contract, provided that the contract extension is approved by the City Council no later than one hundred twenty(120) days before the termination of the existing contract. 34. PRINCIPAL CONTACT FOR CITY 34.1. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson, Interim Director of Parks and Recreation, 630-553-4350 or bolson@,yorkville.il.us. 35.ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section III maybe indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 14 United City of Yorkville 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications, with justifications attached for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the City shall assume it is able to fully comply with these specifications. The City shall be the sole and final judge of compliance with all specifications. 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.1.Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES, LICENSES & PERMITS 38.LThe Lessee shall pay all sales,use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.1.1f the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the local premises of the Lessee, that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four(24)hours of said notice. If at the end of the twenty-four(24)hour period, the 15 United City of Yorkville Lessee has not made the necessary corrections, the City shall take such steps as are necessary, to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative,the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120) days from the date of notice of default. 16 United City of Yorkville IV. PROPOSAL FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: Date: Company Name Email Address Street Address of Company Contact Name (Print) City, State, Zip 24-Hour Telephone Business Phone Signature of Officer, Partner or Fax Sole Proprietor Print Name& Title ATTEST: If a Corporation Signature of Corporation Secretary CITY OF YORKVILLE: ATTEST: Authorized Signature Signature of City Clerk Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services at the standards described herein within the time specified above. 17 United City of Yorkville PROPOSER'S CERTIFICATION (page I of 3) With regard to , proposer hereby certifies (Name of Project) (Name of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775. ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four(4) years following completion of the contract. Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION (page 2 of 3) 18 United City of Yorkville Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: Proposer's Authorized Agent FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this day of , 20_. Notary Public) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of which operates under the Legal name of and the full names of its Officers are as follows: President: Secretary: Treasurer: and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: PROPOSER'S CERTIFICATION (page 3 of 3) 19 United City of Yorkville The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City, State, Zip Code Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them. Print Name of Company: Print Name and Title of Authorizing Signature: Signature: Date: 20 United City of Yorkville APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section Paragraph Explanation Alternative/Deviation 21 United City of Yorkville APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: Business Address: Mailing Address: Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation Franchise or Parent Company(if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: Number of Employees: Supervisors: Drivers: Office Personnel: 22 Reviewed By: Agenda Item Number ^� O Legal Y EST. s Finance r ❑ Mayor#6 Engineer ❑ City Administrator Tracking Number I�: r7 Police ❑ < E M Human Resources F-1 CC 2011-10 C Public Works ❑ City Council Agenda Item Summary Memo Title: Blizzard—waiver of water bill due date City Council/ Committee Agenda Date: City Council—February 8, 2011 Synopsis: Discussion of extending the initial due date for the water bills from Thursday, February 3 to Tuesday, February 8 due to the blizzard. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Vote Submitted by: Mayor Burd Name Department Agenda Item Notes: 0 Memorandum To: City Council Esr 1836 From: Bart Olson, City Administrator O;P ` p Date: February 4, 2011 K.WC ' Subject: Waiver of due date, due to blizzard <LE Water bills were sent out at the end of January with an initial due date of Thursday, February 3rd. If payments were not received by Friday, February 4th at 8am, then a late fee is assessed on the water bill and we send out a second bill giving the individual an extra ten days to pay their water bill before water is shutoff. Due to this week's blizzard, we closed at 1 pm on Tuesday afternoon and reopened to the public at noon on Thursday. We received a handful of phone calls from individuals who indicated that they drove to City Hall on Tuesday afternoon to pay their water bill and did not because we were closed. Further, of that group of individuals, there were a couple that said they absolutely could not make it back to City Hall until after Friday morning, that they did not want to drop their check or cash into the City Hall dropbox (due to fear that it would not be received), that they did not want to sign up for direct debit, and that they did not want to pay with a credit card and be subject to the $3.50 processing fee. These individuals protested their payment of the late fee due to the weather situation. We also had dozens of more individuals seek extension of their due date because of the weather (with no protest to paying the late fee). When discussed with Mayor Burd, she felt it reasonable to pose the question of extending the due for water bills to City Council. The specific question at hand is whether we want to extend the initial due date (which was Thursday, February 3rd) through Tuesday, February 81h This would give individuals who paid between Thursday and Tuesday a couple extra days to pay the bill without having to pay a late fee. Extending the due date through Tuesday only would effectively prevent someone from seeing this memo in the packet and waiting until after the City Council meeting to make the payment. Reasons to approve an extension would include: 1) We were closed for 15 business hours in a row over three calendar days. 2) We want to be sympathetic to those who made an effort to make it to City Hall to pay their bill but were turned away at the door. Reasons not to approve an extension would include: 1) It might encourage late payment of water bills in the future should the due date fall near a weather event. 2) Residents had 27 days up to the due date to make the payment without issue. 3) We offer online payment (with a fee attached), direct debit, and a drop box. Reviewed By: Agenda Item Number O J Al -0 Legal El Mayor#7 isas EST. Finance ■ Engineer El Tracking Number City Administrator ■ O L: Consultant ❑ „tea. yam `► CC 2011-11 L. � E ❑ Agenda Item Summary Memo Title: NIMEC Bid Meeting and Date: City Council—February 8, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: o� Memorandum To: City Council EST, 1836 From: Rob Fredrickson, Finance Director CC: Bart Olson, City Administrator 0� Date: February 4, 2011 EV � Subject: NIMEC Bid Since 2006 the City has solicited bids from the Northern Illinois Municipal Electric Cooperative (NIMEC) for the purposes of securing an electrical supplier at the lowest possible cost. NIMEC has contacted staff stating that they will begin soliciting bids from suppliers sometime between now and April l". Over the last several years the power market has dropped between 10-15% from February until the end of March. So far, that trend has continued on for this year as well. Once an upward trend has been identified, NIMEC will begin soliciting bids. Once the winning bid has been identified and presented to the City, we will have approximately 24 hours to decide whether or not to except. Because of this short time frame, staff is requesting that the City Council authorize the City Administrator and Finance Director to approve the lowest bid, at their discretion, and to sign contracts to secure the provision of electricity from the lowest bidder as presented by NIMEC. This authority would be effective only for the current NIMEC bid cycle, which ends on April 1, 2011. Yorkville Nixes Sewer Hike-Bond Buyer Article 2/3/11 9:06 AM THE '.BOND BUYER THE DAILY NEWSPAPER OF PUBLIC FINANCE Yorkville Nixes Sewer Hike Wednesday, February 2, 2011 By Yvette Shields The Yorkville City Council last week voted against asking residents to cover a $264,000 shortage in revenue needed in the city's sewer fund to cover debt payments coming due next year, according to published reports. The council voted 4-4 to impose the fee. While Mayor Valerie Burd typically would cast the deciding vote in a tie, she was absent, so the measure failed. The city, which is 50 miles west of Chicago, last month approved a ballot measure asking voters to approve a 1% sales tax increase to cover sewer bond payments. If voters approve the tax hike, Yorkville has said it could then afford to abate a portion of property taxes that go to repay city sewer debt. C 2011 The Bond Buyer and SourceMedia Inc., All rights reserved. Use, duplication, or sale of this service, or data contained herein, except as described in the subscription agreement, is strictly prohibited. Trademarks page. Client Services 1-800-221-1809, 8:30am - 5:30pm, ET For information regarding Reprint Services please visit: http://ticense.icopyright.net/3.7745?icx_id=20090817FNNRUTWS http://www.bondbuyer.com/issues/120 22/-1022783-1.html?zkPrintabie=true Page 1 of 1