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City Council Packet 2011 01-25-11 tip C/TY ` � o United City of Yorkville J , .t. esT -� 800 Game Farm Road ,aas -- Yorkville, Illinois 60560 to Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, January 25, 2011 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Rose Ann Spears George Gilson, Jr. Arden Joe Plocher Robyn Sutcliff Diane Teeling Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 6:30 p.m., February 15, 2011 City Hall Conference Room Economic Development Committee: 6:30 p.m., February 1, 2011 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., February 17, 2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., January 27, 2011 City Hall Conference Room Presentations: City Council Meeting Agenda January 25, 2011 Page 2 ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Public Hearings: ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Citizen Comments: Consent Agenda: 1. PW 2011-01 Water Department Report for November 2010 2. PW 2011-02 Water Department Report for December 2010 3. PW 2011-03 Stagecoach Crossing—Earthwork Letter of Credit Expiration—authorize City Clerk to call the letter of credit if it is not renewed prior to April 15, 2011 4. PW 2011-04 Bridge Street Commons (1155 — 1185 N. Bridge) —Permanent Watermain Easement— authorize the Mayor and City Clerk to execute 5. PW 2011-07 Downtown Parking Lot—Engineering Amendment#1 —authorize the Mayor and City Clerk to execute 6. ADM 2011-01 Treasurer's Report for November and December 2010 7. CC 2010-108 Ordinance Amending the Code of Ordinances Providing for Citizen Comments at City Meetings—authorize the Mayor and City Clerk to execute Plan Commission/Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council—December 14, 2010 and December 28, 2010 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 734,531.39 (vendors) $ 216,697.01 (payroll period ending 1/15/11) $ 951,228:40 (total) Reports: Mayor's Report: 1. CC 2011-04 Raintree Park B Surfacing Bid 2. CC 2011-05 Raintree Park B Fencing Bid 3. CC 2011-06 Ordinance Approving a Settlement Agreement City Council Report: City Attorney's Report: City Clerk's Report: City Treasurer's Report: City Council Meeting Agenda January 25, 2011 Page 3 Reports (con't): City Administrator's Report: Director of Parks & Recreation Report: Finance Director's Report: City Engineer's Report: Director of Public Works Report: Chief of Police Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: Committee Reports: Public Works Committee Report: 1. PW 2011-06 Ordinance Amending the Code of Ordinances Providing for a Sewer Infrastructure Improvement and Maintenance Fee 2. PW 2010-47 Ordinance Amending the Code of Ordinances Amending the Nuisance Regulations for Weeds and Vegetation 3. PW 2010-77 Resolution Approving a Revised Parkway Tree Program Economic Development Committee Report: 1. No report. Public Safety Committee Report: 1. No report. Administration Committee Report: 1. No report. Additional Business: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Adjournment: City Council Meeting Agenda January 25, 2011 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES -------------------------------- PUBLIC WORKS' --------------------------------------------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Gilson Engineering YBSD Committee: Alderman Munns Parks and Recreation Committee: Alderman Teeling --------------------------------------------- -- - -- . (ECONOMIC DEVELOPMENT; -------- --------------------- ---- --------- Committee Departments Liaisons Chairman: Alderman Golinski Community Development Plan Commission Vice-Chairman: Alderman Spears Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Werderich Kendall Co. Plan Commission Committee: Alderman Sutcliff ----- -----------------------; ;PUBLIC SAFETY; = --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Werderich Police Human Resource Comm. Vice-Chairman: Alderman Munns School District Committee: Alderman Spears Committee: Alderman Plocher •-------------------------------------------- (ADMINISTRATION; ___________________ ----- ----------------------------------------------------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Sutcliff Finance Library Vice-Chairman: Alderman Teeling Administration Committee: Alderman Gilson Committee: Alderman Golinski UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, January 25, 2011 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-01 Water Department Report for November 2010 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-02 Water Department Report for December 2010 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-03 Stagecoach Crossing—Earthwork Letter of Credit Expiration ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2011-04 Bridge Street Commons (1155 — 1185 N. Bridge)—Permanent Watermain Easement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2011-07 Downtown Parking Lot—Engineering Amendment#1 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2011-01 Treasurer's Report for November and December 2010 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2010-108 Ordinance Amending City Code Providing for Citizen Comments at City Meetings ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. City Council—December 14, 2010 ❑ Approved ❑ As presented ❑ As amended 2. City Council—December 28, 2010 ❑ Approved ❑ As presented ❑ As amended ---------------------------------------------------------------------------------------------------------------------------------------- BILL LIST: ----------------------------------------------------------------------------------------------------------------------------------------- ❑ Approved ❑ As presented ❑ As amended ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2011-04 Raintree Park B Surfacing Bid ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2011-05 Raintree Park B Fencing Bid ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2011-06 Ordinance Approving a Settlement Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-06 Ordinance Amending the City Code Providing for a Sewer Infrastructure Improvement and Maintenance Fee ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2010-47 Ordinance Amending the City Code Amending the Nuisance Regulations for Weeds and Vegetation ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2010-77 Resolution Approving a Revised Parkway Tree Program ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- Co- Reviewed By: Agenda Item Number J� Legal ❑ CA#1 ONFinance El EST y` leas Engineer ❑ Tracking Number C? City Administrator F1[[ ,..' O� Public Works ■ e�. KcuulaW G4My `,�. PW 2011-01 E ❑ Agenda Item Summary Memo Title: Water Department Report for November 2010 Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda for approval. Item Number: PW 2011-01 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brian Sorensen Water Name Department Agenda Item Notes: too C/rf United City of Yorkville E ' �,3� WATER DEPARTMENT REPORT NOVEMBER 2010 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 204 0 4 1393 542 188 10,682,000 7 1500 883 553 3,294,900 8 1500 861 477 20,000 9 1500 1125 576 28,222,000 TOTAL 42,218,900 CURRENT MONTH'S PUMPAGE IS 7,274,700 GALLONS LESS THAN LAST MONTH 5,493,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,406,800 GALLONS DAILY MAXIMUM PUMPED: 2,110,000 GALLONS DAILY AVERAGE PER CAPITA USE: 87.9 GALLONS WATER TREATMENT CHLORINE FED: 1267.5 LBS. CALCULATED CONCENTRATION: 3.5 MG/L FLUORIDE FED: 444.1 LBS. CALCULATED CONCENTRATION: 0.23 MG/L POLY PHOSPHATE 741.5 LBS. CALCULATED CONCENTRATION: 0.27 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.05 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 MXU'S 6 NEW CUSTOMERS RESIDENTIAL: 4 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 3 water main breaks in the month of November, 203 Church St, 710 N Bridge St, &314 Walter St Lost 1,300,000 gallons of water due to main breaks. D C/rr Reviewed By: Agenda Item Number J 0� Legal ❑ CA#2 " Finance ❑ EST. 1836 Engineer El.., Tracking Number City Administrator ❑ C d Public Works ■ -��R�;y`�► ❑ PW 2011-02 E Agenda Item Summary Memo Title: Water Department Report for December 2010 Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda for approval. Item Number: PW 2011-01 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brian Sorensen Water Name Department Agenda Item Notes: 1 United City of Yorkville J �,su��+ WATER DEPARTMENT REPORT DECEMBER 2010 WELLS MONTH/YEAR NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 204 0 4 1393 542 189 10,645,000 7 1500 883 554 3,301,600 8 1500 861 478 32,000 ::9 1500 1125 576 26,988,000 TOTAL 40,966,600 CURRENT MONTH'S PUMPAGE IS 1,252,300 GALLONS LESS THAN LAST MONTH 3,427,100 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,320,500 GALLONS DAILY MAXIMUM PUMPED: 1,981,600 GALLONS DAILY AVERAGE PER CAPITA USE: 82.5 GALLONS WATER TREATMENT CHLORINE FED: 1207 LBS. CALCULATED CONCENTRATION: 3.5 MG/L FLUORIDE FED: 429 LBS. CALCULATED CONCENTRATION: 0.24 MG/L POLYPHOSPHATE 717.7 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY(EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: .99 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 8 NUMBER OF LEAKS OR BREAKS REPAIRED: 4 MXU'S 3 NEW CUSTOMERS RESIDENTIAL: 1 COMMERCIAL: 1 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 4 water main breaks in the month of December, 1407 Cannonball Trl 113 N Conover Ct 201 W Somonauk St & 118 S Conover Ct. 1,500,000 gallons of water lost due to main breaks 'D C/ry Reviewed By: Agenda Item Number ^ ' O J Legal ❑ CA#3 Finance ❑ EST. ,Z 1836 Engineer ■ Tracking Number City Administrator ■ 11C O Consultant '�••�-� ��—, El❑ PW 2011-03 E Agenda Item Summary Memo Title: Stagecoach Crossing—Earthwork Letter of Credit Expiration Meeting and Date: Jan. 25, 2011 City Council Meeting Synopsis: We have been notified of the pending expiration of the earthwork LOC for this development. Recommend calling the LOC if it is not renewed by April 15, 2011. Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda for approval. Item Number: PW 2011-03 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIr y u Memorandum EST: 1836 To: Bart Olson, City Administra or 1 o �� r®I From: Joe Wywrot, City Engineer �® CC. Lisa Pickering, Deputy City�Iprk 4t E Date: January 7, 2011 Subject: Stagecoach Crossing—Earthwork Letter of Credit Expiration Attached find a notice from First Midwest Bank that Letter of Credit No.150017273-201 for the referenced development will expire on April 30,2011. This letter of credit, in the amount of $26,039.10, is to guarantee satisfactory completion of earthwork and erosion control work items for the project. We will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime, however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to April 15, 2011. Please place this item on the Public Works Committee agenda of January 18,2011 for consideration. O R I IN A L First Midwest Bank 300 North Hunt Club Road Gurnee,Illinois 60031 First Midwest December 17, 2010 Sent by Certified Mail, Return Receipt Number 7007 2680 0001 3309 7911 City of Yorkville Attn: City Clerk 800 Game Farm Road Yorkville, IL 60560 Re: First Midwest Bank Letter of Credit No. 150017273-201 Saravanos Properties, LLC Gentlemen: In accordance with the terms and conditions of the above referenced Letter of Credit issued in your favor in the current amount of $26,039.10, we hereby inform you of the impending expiration date of April 30, 2011. S'ncerely, e Chavez Documentation Review Specialist cc: Saravanos Properties, LLC Brian Minnis Saved as:Saravanos Properties Imp ExpNot 201.doc C Eouai xousixc LENDER Member FDIC Co.y Reviewed By: Agenda Item Number J 0 � Legal ❑ CA#4 Finance ❑ EST. 1836 Engineer ■ - �. Tracking Number � e tr, City Administrator ■ 0� 0 Consultant ❑ PW 2011-04 xenmucwcy �► 0 LE Agenda Item Summary Memo Title: Bridge Street Commons (1155-1185 N. Bridge) —Permanent Watermain Easement Meeting and Date: January 18, 2011 Public Works Committee Synopsis: This proposed easement will allow the connection of two dead-end watermains at the Rt.47/Landmark intersection. Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda for approval. Item Number: PW 2011-04 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: A o� Memorandum EST: 1836 To: Bart Olson, City Administrator �-- -- ® From: Joe Wywrot, City Engineers �N ;A CC: Lisa Pickering, Deputy City Clerk J 44k.E �� Date: January 12,2011 Subject: Bridge Street Commons (1155-1185 N. Bridge) Permanent Watermain Easement Attached find one copy of a proposed watermain easement across the front of the referenced property, which is located on the west side of Route 47 and immediately south of Landmark Avenue. The purpose of the easement is to allow connection of two dead-end watermains near this location. In the 1980's the city constructed a watermain from Sunset Avenue to Route 47 and then south to the south line of the Bridge Street Commons property. While easements were obtained from the property owner to the north, an easement was not obtained from Bridge Street Commons. About 10 years ago the developer of Yorkville Marketplace (where the Jewel store is located) constructed a watermain along Landmark Avenue, which was ended just east of Route 47. We would like to connect these two dead-end watermains to provide more reliable and better quality water service to this area. The connecting watermain is scheduled to be constructed as part of IDOT's Route 47 project,but IDOT requires that we have a recorded easement before they will allow their contractor to enter onto the property. Consequently,we contacted the property owner and negotiated the attached easement. In consideration of granting the easement,we obtained IDOT's permission to allow connection of a future private stone sewer(to be constructed by Bridge Street Commons)to the new storm sewer that IDOT will construct along Route 47. These new storm sewers will help relieve chronic drainage problems in this area. We also offered to waive city fees up to a maximum of$1000 related to the extension of that future private storm sewer. I recommend that this permanent watermain easement be approved and recorded.Please place this item on the January 18, 2011 Public Works Committee for consideration. PLAT OF WATERMAIN EASEMENT PART OF THE SOUTHWEST QUARTER OF SECTION 28-37-7 YORKVILLE, KENDALL COUNTY, ILLINOIS 1 2 subdivision (, EASEMENT PROVISIONS 50 Perkins 492.77, i A NON-EXCLUSIVE EASEMENT IS HEREBY RESERVED FOR AND GRANTED TO HE UNITED CITY OF YORKVILLE, ILLINOIS TO CONSTRUCT, INSTALL, RECONSTRUCT, REPAIR, REMOVE, REPLACE s 426.63 00 WIHIN THE AREAS ESHOWNFACILITIES ON HE PLATT AT WATERMAIN EASEMENT, TOGETHER WITH WIITHTEA e p RIGHT OF ACCESS THERETO FOR HE PERSONNEL AND EQUIPMENT NECESSARY AND �10 REQUIRED FOR SUCH USES AND PURPOSES. + h 1 0 .� HE ABOVE NAMED ENTITY IS HEREBY GRANTED HE RIGHT TO ENTER UPON EASEMENTS .� 1 I h O HEREIN DESCRIBED FOR HE USES HEREIN SET FORTH AND HE RIGHT TO CUT, TRIM, OR O a 49 00. O �� `9 '" O REMOVE ANY TREES, SHRUBS OR OTHER PUNTS WITHIN HE AREAS DESIGNATED AS ` J 0 •O 0 'WATERMAIN EASEMENT" WHICH INTERFERE WITH HE CONSTRUCTION, INSTALLATION, p O o RECONSTRUCTION, REPAIR, REMOVAL, REPLACEMENT, MAINTENANCE AND OPERATION OF 0+ 90 O+1 O THEIR UNDERGROUND TRANSMISSION AND DISTRIBUTION SYSTEMS AND FACILITIES 234.52 c° APPURTENANT THERETO. NO PERMANENT BUILDINGS, STRUCTURES, OR OBSTRUCTIONS SHALL 247.83' : O BE CONSTRUCTED IN, UPON, OR OVER ANY AREA DESIGNATED AS 'WATERMAIN EASEMENT', j 48 3.0' BUT SUCH AREAS MAY BE USED FOR GARDENS, SHRUBS, TREES, LANDSCAPING, DRIVEWAYS, AND OTHER RELATED PURPOSES THAT DO NOT UNREASONABLY INTERFERE WITH THE USES I� HEREIN DESCRIBED. 20' Proposed •� Water-main Easement ci O THE OCCUPATION AND USE OF THE NON-EXCLUSIVE EASEMENT HEREIN GRANTED AND NSSUCHDAFMANNER SOOASNNOT TO ENTITIES NTERFERE WITH OR PRECLUDE HE OCCUPATION DONE AND V I USE THEREOF BY OTHER ENTITIES FOR WHICH EASEMENTS ARE GRANTED AND RESERVED. THE CROSSING AND RECROSSING OF SAID EASEMENT SHALL BE DONE IN SUCH A MANNER o� SO AS NOT TO INTERFERE WITH, DAMAGE, OR DISTURB ANY TRANSMISSION AND DISTRIBUTION SYSTEMS AND FACILITIES APPURTENANT THERETO EXISTING WITHIN THE h EASEMENTS IMPAIR FAIR URF BEING CROSSED OR GE RECROSSED. NO SE OR OCCUPATION OF SAID EASEMENT —- -"- -" -------" - -�-- - FOLLOWING ANY WORK TO-BE-PERFORMED BY-THE-UNITED-CITY OF-YORKVILLE IN THE - ' EXERCISE OF IT E TO PRE-EXISTING RGHTS HEREIN GRANTED, SAID CITY SHALL RESTORE THE GROUND , , .O h � 09 o Walnut Street 11 100' 455.5 / 0.0 al Description: orfhwest corner of Le g p O Lot 4, Block 2 of The easterly 20.0 feet of that part of the Southwest O Gate's Addition Quarter of Section 28, Township 37 North. Range 7 �� East of the Third Principal Meridian lying westerly of v and adjoining the westerly right-of-way line of U Illinois State Route No. 47 and lying southerly of Perkins Subdivision, Bristol Township, Kendall County, O Illinois and northerly of a line drawn parallel with y BRIDGE STREET COMMONS (K&K WELL DRILLING) said South line from a point on the centerilne of •i Illinois Route No. 47 which Is 151.87 feet southerly m WATERMAIN EASEMENT of the Intersection of said South line and said cenferllne, as measured along said contorting, In the United City of Yorkville, Kendall County, Illinois. DRN. BY: JCD UNITED CITY OF YORKVILLE �SHEET NO. DATE: 8/11/10 REV: 11/17/10 1"=100' of 2 PLAT OF WATERMAIN EASEMENT PART OF THE SOUTHWEST QUARTER OF SECTION 28-37-7 YORKVILLE, KENDALL COUNTY, ILLINOIS O W N E R S H I P C E R T I F I C A T E N O T A R Y C E R T I Fl CAT E STATE OF ILLI nC 15 ) STATE OF i l d i LL i s ) !9 COUNTY of ss COUNTY OF ) � �- ) THIS IS TO CERTIFY THAT BRIDGE STREET COMMONS, LLC. IS THE OWNER OF THE I A• LY1 I Q t f A NOTARY PUBLIC IN AND FOR THE PROPERTY DESCRIBED IN THE FOREGOING SURVEYOR'S CERTIFICATE AND HAS CAUSED THE SAME TO BE SURVEYED, SUBDIVIDED, AND PLATTED AS SHOWN HEREON FOR COUN ND STATE FORESAID, DO HEREBY CERTIFY THAT THE USES AND PURPOSES HEREIN SET FORTH AS ALLOWED AND PROVIDED FOR BY \\ STATUTE, AND DOES HEREBY ACKNOWLEDGE AND ADOPT THE SAME UNDER THE / A �— C��17 c Kru� (-�!a . STYLE AND TITLE THEREON INDICATED. THE UNDERSIGNED HEREBY DEDICATES FOR —�--� —� PUBLIC USE THE LANDS SHOWN ON THIS PLAT FOR WATERMAIN EASEMENT. PERSONALLY KNOWN TO ME TO BE THE MANAGER OF BRIDGE STREET COMMONS, LLC THE UNDERSIGNED FURTHER CERTIFY THAT ALL OF THE LAND INCLUDED IN THIS AS SHOWN ABOVE, APPEARED BEFORE ME THIS DAY AND ACKNOWLEDGED THAT AS PLAT LIES WITHIN THE BOUNDARIES OF YORKVILLE COMMUNITY UNIT SCHOOL SUCH OFFICER, HE SIGNED AND DELIVERED THE SAID INSTRUMENT AND CAUSED THE DISTRICT 115. CORPORATE SEAL TO BE AFFIXED THERETO AS HIS FREE AND VOLUNTARY ACT AND ��`��'I��, �� " AS THE FREE AND VOLUNTARY ACT OF SAID CORPORATION, FOR THE USES AND DATED AT YO I ILLIN THIS a, DAY OF Dl lL�YI biA_, 20�• PURPOSES THEREIN SET FORTH. BY: GIVEN UNDER MY HAND AND NOTARIAL SEAL THIS DAY OF MANAGER P,-[Q Ml, 201L. F F I C I A L SEAL" KELLY A. KNIEIM TARY PUBLIC,STATE OF ILLINOIS Ml COMMISSION EXPIRES 21131201 1 CITY C O U N C I L C E R T I F I C A T E NOTARY PUBLIC STATE OF ILLINOIS ) R E C 0 R DER ' S CERTIFICATE )ss COUNTY OF KENDALL) STATE OF ILLINOIS) APPROVED AND ACCEPTED BY THE MAYOR AND CITY COUNCIL OF THE COUNTY OF KENDALL jss UNITED CITY OF YORKVILLE, ILLINOIS, THIS DAY OF 20 THIS INSTRUMENT NO. WAS FILED FOR RECORD ATTEST: IN THE RECORDER'S OFFICE OF KENDALL COUNTY, ILLINOIS, ON THIS MAYOR CITY CLERK DAY OF , 20 , AT O'CLOCK _.M. KENDALL COUNTY RECORDER BRIDGE STREET COMMONS (K&K WELL DRILLING) WATERMAIN EASEMENT DRN. BY: JCD I UNITED CITY OF YORKVILLE SHEET NO. DATE: 8/11 10 1 REV: 12/15/10 1 NO SCALE 2 of 2 CO. Reviewed By: Agenda Item Number O ZO �► Legal ❑ CA#5 EST. �, 1836 Finance ❑ 1 Engineer ■ -\�_— Tracking Number Oa;� \ City Administrator ■ 1� Consultant El 11C-� ► PW 2011-07 <JILL E ❑ Agenda Item Summary Memo Title: Downtown Parking Lot–Engineering Amendment#1 Meeting and Date: January 25, 2011 City Council Meeting Synopsis: This amendment in the amount of a$9500 increase is due to a major revision in the project design. Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda for approval. Item Number: PW 2011-07 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ? Memorandum EST. ` �GJif = 1836 To: Bart Olson, City Administrator OL From: Joe Wywrot, City Engineer . 9 Cou 5v p CC: Lisa Pickering, Deputy City Cl rk <CE ��►`� Date: January 18, 2011 Subject: Downtown Parking Lot—Engineering Amendment#1 Attached find one copy of a proposed amendment to the existing preliminary and design engineering agreement with Engineering Enterprises, Inc. for the downtown parking lot to be located on the old jail site. This proposed amendment, in the amount of a$9500 increase, is due to a significant change in the design of the project. The original project (Alternate No.1) was intended to be a parking lot with access off Van Emmon Street. This design requires about 4700 CY of earth excavation and a retaining wall about 20 feet high adjacent to the old jail building. Upon review of the soil conditions and further investigation of the initially proposed modular block retaining wall, EEI found that the modular block wall proposed was not feasible, and that a much more expensive cast-in-place concrete retaining wall would be required. We had also investigated alternate designs that would have access off S. Main Street (Alternate No.2) and 90° angle parking off Van Emmon (Alternate No.3). IDOT found Alternate No.2 acceptable and Alternate No.3 unacceptable. Consequently, this amendment calls for changing the design to Alternate No.2. While we don't have a detailed estimate of cost for this alternate design, it will certainly cost much less to construct than Alternate No.1, and would likely result in a total project cost less than the $643,000 that IDOT has committed to the project. IDOT previously sent us $55,000 to fund Phase 1 and Phase 2 engineering for this project. If this amendment is approved, the total cost of engineering for Phase 1 and Phase 2 would be $48,400. I recommend that Amendment No.I for Phase 1 and Phase 2 engineering for the downtown parking lot project in the amount of$9500 be approved. This item has been placed on the January 18, 2011 Public Works Committee agenda for consideration. 52 Wheeler Road Sugar Grove, IL 60554 TEL: 630 / 466-6700 ft4 FAX: 630 / 466-6701 www.eelweb.com E kM1na swing Inc. January 18, 2011 Mr. Joe Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Amendment No. 1 to Professional Engineering Services for Route 47 Off-Street Parking Improvements United City of Yorkville, Kendall County, IL Dear Mr. Wywrot: Please find enclosed a revision to the original Preliminary Engineering Services Agreement for the Route 47 Off-Street Parking Improvements executed by the United City of Yorkville on June 22, 2010. We have attached four (4) copies of the revised IDOT contract for your review. The revision is necessitated because the site layout is significantly being altered. The potential parking garage with an entrance from Van Emmon Street (Alternate No. 1) is being revised to a permanent parking lot with an entrance from Main Street (Alternate No. 2). Please see attached Alternate No. 2 for reference. The additional fee to complete the new design alternative (Alternate No. 2) from the current point in the design process is $9,500. This additional fee includes the following work items: • Preparing the Preliminary Site Plan and Layout • Preparing Cost Estimate • Identify Zoning Variances Required for Project • Additional coordination with Uni-lock/Manufacturer of the traditional retaining wall • Performing QC/QA of the Preliminary Design Documents • Attending an additional Progress Meeting with the City to Review the Preliminary Layout and Cost Estimate The revised total cost for the design engineering services is $48,400 Fixed Fee. Please note this fee assumes typical structural foundations will be required. This Fixed Fee does not include coordination of potential ordinance variances associated with the design. Any work associated Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wyrot, P.E. January 18, 2011 Page 2 of 2 with coordinating ordinance variances will be paid at an hourly rate. We estimate this work to cost an additional $2,000. If you have any questions, please do not hesitate to contact us. Respectfully submitted, ENGINEERING ENTERPRISES, INC. effrey W. Freeman, P.E., CFM, LEED AP Vice President Enclosure pc: Mayor Valerie Burd Mr. Bart Olsen, City Administrator Ms. Krysti Barksdale-Noble, Community Development Director Mr. Eric Dhuse, Public Works Director PGW, DRB, DMT, EEI G:\Public\Yorkville\2010\YO1001 Rt.47 Off-Street Parking Improvements0oc\Engineering Contract\Engineedng Agreement- Amendment No.1\2010-01-18 Contract Letter.doc Municipality L Name United City of Yorkville C IIPrt )6 DepartMent C Engineering Enterprises, Inc.of TranspbrItMon O Township A N Address Kendall L S 52 Wheeler Road Preliminary Engineering U County A Services Agreement L city Kendall G for T Sugar Grove E Motor fuel Tax Funds A Section N N State 10-00041-00-PK C T Illinois Y THIS AGREEMENT is made and entered into this day of , 2011 between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT",will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name Route 47 Off-Street Parking Improvements Route FAP 326 Length 0,02 Mi. 100 FT (Structure No. ) Termini Southeast corner of Van Emmon and Main Street Description: Design of parking improvements at the southeast corner of Van Emmon and Main Street to replace parking spaces eliminated with IL Route 47 reconstruction improvements. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the proposed improvements herein before described, and checked below: a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans b. ❑ Make stream and flood plain hydraulic surveys and gather high water data,and flood histories for the preparation of detailed bridge plans. c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit, Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. g. 9 Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required, shall be fumished to the LA by the ENGINEER at his actual cost for reproduction. h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easement and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Printed 1/18/2011 Page 1 of 4 BLR 05510(Rev.11/06) i. ❑ Assist the LA in the tabulation and interpretation of the contractors' proposals j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the DEPARTMENT's Bureau of Local Roads&Streets. k. ❑ Prepare the Project Development Report when required by the DEPARTMENT. (2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT,will be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the DEPARTMENT. (3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department. (4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the Contractor. (5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. (6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. The LA Agrees, 1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a,1c, 1d, 1g, 1i, 2, 3, 5 and 6(as applicable) in accordance with one of the following methods indicated by a check mark: a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 (see note) Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. c. ® A lump sum of money in the amount of$48.400.00. 2. To pay for services stipulated in paragraphs 1 b, 1e, 1f, 1 h, 1j &1 k of the ENGINEER AGREES at actual cost of performing such work plus 185 percent to cover profit, overhead and readiness to serve-"actual cost" being as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under the paragraph 1b, 1c, 1d, 1e, 1f, 1h, 1j & 1k. If the ENGINEER sublets all or part of this work,the LA will pay the cost to the ENGINEER plus a five(5)percent service charge. "Cost to Engineer"to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that should normally be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the work performed. Printed 1118/2011 Page 2 of 4 BLR 05510(Rev.11/06) 3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as practicable after the services have been performed in accordance with the following schedule: a. Upon completion of detailed plans,special provisions, proposals and estimate of cost-being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under"a" above. By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1 a, through 1 h and prior to the completion of such services,the LA shall reimburse the ENGINEER for his actual costs plus 185 percent incurred up to the time he is notified in writing of such abandonment"actual cost" being defined as in paragraph 2 of THE LA AGREES. 5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT,the LA will pay the ENGINEER for such changes on the basis of actual cost plus 185 percent to cover profit, overhead and readiness to serve"actual cosy'being defined as in paragraph 2 of THE LA AGREES. It is understood that"changes"as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans and specifications. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits, agreements, preliminary bridge design &hydraulic report,drawings, specifications, partial and completed estimates and data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability. Printed 1/18/2011 Page 3 of 4 BLR 05510(Rev 11106) IN WITNESS WHEREOF,the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized officers. Executed by the LA: United City of Yorkville of the (Municipality/Township/County) ATTEST: State of Illinois, acting by and through its By Mayor and City Council Village Clerk By (Seal) Title Mayor �aa Executed by the ENGINEER: Engineering Enterprises, Inc. 52 Wheeler Road ATTEST: Sugar Grove, IL 60554 By By i Title I _._-Secretary Title Vice President Approved Date Department of Transportation Regional Engineer Printed 1/18/2011 Page 4 of 4 BLR 05510(Rev.11/06) " J if l�J C!n y � It +L CC) ja I 4' - r 0 C/i� Reviewed By: Agenda Item Number �' p! O Legal ❑ CA#6 Finance ■ EST. �, 1836 O sneer En ❑ `\�� Tracking Number Engineer L ul City Administrator ❑ °°°^a °` l7 Consultant ❑ ADM 2011-01 c W e 4k E Agenda Item Summary Memo Title: Treasurer's Report for November and December 2010 Meeting and Date: City Council 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: ADM 1/20/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda. Item Number: ADM 2011-01 Type of Vote Required: Council Action Requested: Submitted by: Rachel Wright Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended November 30,2010 Cash Basis Projected BGN Fund November Revenues %of YTD November Expenses %of YTD Ending Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 0l-General (492,939) 458,350 7,430,212 11,433,024 65% 781,646 6,400,793 11,376,981 56% 536,480 Library Fund 82-Library 571,002 43,241 1,263,763 2,158,985 59% 75,025 7t3,079 2,158,986 33% 1,121,686 Special Revenue Funds 15-Motor Fuel Tax 405,618 102,997 411,857 356,000 116% - 78,225 475,600 16% 739,250 79-Parks and Recreation 25,151 96,986 956,346 1,479,990 65% 71,670 721,460 1,461,912 49% 260,037 72-Land Cash (603,425) - 116,977 413,000 28% 10,000 123,737 665,449 19%n (610,185) 85-Fox Industrial TIF 423,351 4,434 228,357 216,727 105% 74,966 80,141 80,433 100% 571,567 87-Countryside TIF 2,477,758 221 9,243 12,354 75%r, 238,546 307,301 308,093 100% 2,179,700 88-Downtown TIF 136,294 5,654 75,362 88,550 85% - 811 1,50() 54%n 210,845 11-Fox Hill SSA 2,226 497 19,894 19,463 102% 455 3,786 3,458 109% 18,334 12-Sunflower SSA 6,188 179 13,871 19,070 73% 108 7,530 8,253 91% 12,529 Debt Service Funds 42-Debt Service 7,628 25 215,577 429,404 50% - 74,702 429,404 17% 148,503 Capital Funds 16-Municipal Building (607,724) - 19,950 (552,474) -4% - - - - (587,774) 22-Park and Rec Equipment Capital 66,852 657 1,697 210,960 1% 4,950 10,632 173,135 6% 57,917 20-Police Equipment Capital 210,284 1,185 17,682 62,000 29% 60 48,789 104,000 47% 179,177 21-Public Works Equipment Capital 157,807 - 20,900 35,000 60% 6,348 53,301 139,000 38% 125,406 23-City-Wide Equipment Capital (18,378) 2 99,857 421,500 24% 4,111 200,614 606,500 33% (119,135) Enterprise Funds 51-Water 229,183 13,025 1,403,264 2,122,354 66% 131,517 1,197,025 2,122,677 56% 435,422 52-Sewer 2,502,866 1,508 813,261 881,800 92% 57,360 713,114 2,020,433 35% 2,603,013 80-Recreation Center (127,815) 49,177 337,746 609,000 55% 51,105 428,083 675,301 63% (218,152) Total Funds 5,371,927 778,138 13,455,816 20,416,707 1,507,867 11,163,123 22,811,115 7,664,620 As Treasurer of the United City of Yorkville,I hereby attest,to the best or my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended December 31,2010 Cash Basis Projected BGN Fund December Revenues %of YTD December Expenses %of YTD Ending Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 0l-General (492,939) 796,981 8,227,196 11,433,024 72% 878,620 7,279,414 11,376,981 64% 454,843 Library Fund 82-Library 571,002 51,227 1,314,990 2,158,985 61% 497,651 1,210,730 2,158,986 56% 675,262 Special Revenue Funds 15-Motor Fuel Tax 405,618 37,968 449,826 356,000 126% 84,429 162,655 475,600 34% 692,789 79-Parks and Recreation 25,151 86,256 1,042,602 1,479,990 70% 98,931 820,391 1,461,912 56% 247,362 72-Land Cash (603,425) 671 117,648 413,000 289 3,538 127,275 665,449 19% (613,052) 85-Fox Industrial TIF 423,351 1 228,359 216,727 105% - 80,141 80,433 100% 571,568 87-Countryside TIF 2,477,758 220 9,463 12,354 77 1A 307,301 308,093 100% 2,179,920 88-Downtown TIF 136,294 - 75,362 88,550 85% 46 857 1,500 57°1 210,799 11-Fox Hill SSA 2,226 19,894 19,463 102% 3,786 3,458 109% 18,335 12-Sunflower SSA 6,188 13,871 19,070 73% - 7,530 8,253 91% 12,528 Debt Service Funds 42-Debt Service 7,628 25 215,602 429,404 50% 354,702 429,404 429,404 100% (206,174) Capital Funds 16-Municipal Building (607,724) - 19,950 (552,474) -4% - - - - (587,774) 22-Park and Rec Equipment Capital 66,852 7 1,704 210,960 1% 6,207 16,839 173,135 10% 51,717 20-Police Equipment Capital 210,284 6,461 24,143 62,000 39% 486 49,275 104,000 47% 185,152 21-Public Works Equipment Capital 157,807 2,741 23,641 35,000 68% 6,858 60,159 139,000 43% 121,290 23-City-Wide Equipment Capital (18,378) 2 99,860 421,500 24% 490 201,104 606,500 33% (119,623) Enterprise Funds 51-Water 229,183 383,475 1,775,441 2,122,354 84%r 364,672 1,561,697 2,122,677 74% 442,927 52-Sewer 2,502,866 128,566 941,827 881,800 107%n 743,014 1,456,128 2,020,433 72% 1,988,565 80-Recreation Center (127,815) 49,478 387,224 609,000 64%r. 46,058 474,142 675,301 70% (214,733) Total Funds 5,371,927 1,544,080 14,988,602 20.416,707 3,085,704 14,248,828 22,811,115 6,111,702 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department 0 C/Ty Reviewed By: Agenda Item Number O l ■ J 0 Legal g CA#7 EST. \ �"' 1836 Finance ❑ Engineer ❑ Tracking Number 0 Iii F.01 City Administrator ■ ^y ea' �" Police ❑ � LE H �"° e�° CC 2010-108 C ��'� Human Resources ❑ Public Works ❑ City Council Agenda Item Summary Memo Title: Ordinance Amending City Code Regarding Citizen Comments City Council/ Committee Agenda Date: City Council 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: ADM 1/25/11 Action Taken: Consensus for this item to be on the 1/25/11 CC consent agenda. Item Number: CC 2010-108 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Please see attached information. 0 Cdr y p; Memorandum -AN To: City Council EST. 1836 From: Bart Olson, City Administrator QIre y CC: IQ Date: January 7, 2011 Subject: Amendment to City Code regarding citizen comments at public E meetings Effective January 1, 2011, the Open Meetings Act will require that public comments at all public meetings be allowed. We will accomplish this at a base level by adding a"citizen comments" section at the beginning of every agenda posted by the City, and by informing every board, commission, and committee chairman about the new rules. Approving this ordinance and amending the City code will reinforce to the public that we follow the Open Meetings Act. In early conversations with Attorney Orr, both she and I felt that while public comments at committee meetings are important, that we give the committee members the ability to enforce time limits if they choose (it can be overridden by a 2/3 majority of those members present). Therefore, we have drafted the ordinance with that suggestion in mind as well as a time limitation for committee meetings. If the Council wishes to remove that section (since no time limits are in place at City Council), they may do so. Ordinance No. 2011- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS PROVIDING FOR CITIZEN COMMENTS AT CITY MEETINGS WHEREAS, the United City of Yorkville (the "City") is a non home-rule municipality pursuant to the Constitution of the State of Illinois of 1970 and with such powers as granted to it by law; WHEREAS, the Open Meetings Act (5 ILCS 120/2.06, et seq.) (the "Act') provides that any person shall be afforded the opportunity to address elected officials under rules established by the public body. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 1, Chapter 15 of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 1-15-3: Standards for Citizen Comments at Public Meetings 3. Standards for Citizen Comments at Public Meetings: At City Council meetings, individuals shall be allowed to comment during the citizen comment portion of the meeting for a length of time not to exceed five (5)minutes. At all other public meetings that are subject to the Open Meetings Act, individuals shall be allowed to make one(1) comment in an amount of time not to exceed two (2)minutes in length during the citizen comment portion of such meeting. At all public hearings, individuals shall be allowed to make comments as permitted by law. Comments from any member of the audience shall not be permitted at any time. The limits regarding number or length of comments may be waived or amended by a 2/3 vote of the members present. Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR 2 Reviewed By: Agenda Item Number n, 0 J -n Legal ❑ Minutes EST. ' leas Finance ❑ 'a°1 `'-- Engineer ❑ 1 City Administrator Tracking Number Ca 1 tt� F-1 Public Works ❑ 4E City Clerk ■ Agenda Item Summary Memo Title: Minutes of City Council—December 14, 2010 Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jacquelyn Milschewski City Clerk Name Department Agenda Item Notes: DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,DECEMBER 14,2010 Mayor Burd called the meeting to order at 7:04 p.m.and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Absent Ward I i Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski,Attorney Orr,City Administrator/Interim Director of Park and Recreation Olson,Police Chief Hart,Public Works Director Dhuse,Finance Director Fredrickson,City Engineer Wywrot,Public Relations Officer Spies and Community Development Director Barksdale- Noble. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd entertained a motion to table Public Works Committee Report Item#1 -Proposed Revisions/Clarifications to Letter of Credit Policy(PW 2010-75)including a.,b.,and c until the December 28,2010 City Council meeting. So moved by Alderman Plocher;seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-7 Nays-0 Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye Mayor Burd entertained a motion to table Mayor's Report Item#5-Park Naming Request—Marge Cline (CC 2010-104)to the December 28,2010 City Council meeting. So moved by Alderman Teeling; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-7 Nays-0 Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye Mayor Burd entertained a motion to table Consent Agenda Item#3—Ordinance Approving an Intergovernmental Agreement for Eldamain Road Reconstruction(EDC 201043)until January 11,2011. So moved by Alderman Plocher;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye Mayor Burd entertained a motion to send Mayor's Report Item#9-Ordinance Amending the Code of Ordinances Regarding Citizen Comments(CC 2010-108)back to the Administration Committee. So moved by Alderman Plocher;seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye Mayor Burd entertained a motion to move the Economic Development Committee Report up on the agenda to after the Bill List. So moved by Alderman Plocher;seconded by Alderman Golinski. Motion unanimously approved by a viva voce vote. The Minutes of the Regular Meeting of the City Council—December 14,2010—page 2 Alderman Gilson requested that Mayor's Report Item#14 be moved upon the agenda to before Item#12 of the Mayor's Report. Amendment approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:30 p.m.,December 21,2010 City Hall Conference Room Economic Development Committee: 6:30 p.m.,January 4,2011 City Hall Conference Room Administration Committee Meeting: Cancelled Public Safety Committee Meeting: 6:00 p.m.,December 20,2010 City Hall Conference Room PRESENTATIONS Certificate of Recognition—Tam&Mike O'Connell—Haunted Jail Mayor Burd and Alderman Sutcliff presented Tam&Mike O'Connell with a Certificate of Recognition for their volunteer efforts with the Haunted Jail event. Mayor Burd indicated that the couple went above and beyond what was expected. Mr.O'Connell thanked Mayor Burd,Alderman Sutcliff and the students from Yorkville High School who helped on the event. Certificate of Recognition—Knights of Columbus—Thanksgiving Dinner Mayor Burd presented the Knights of Columbus with a Certificate of Recognition for the Thanksgiving Dinner they hosted. Robert Skidmore,a member of the Senior Ad Hoc Committee,volunteered to develop a Thanksgiving luncheon a week before the holiday. The Knights of Columbus cooked 12 turkeys and fed 160 seniors. Mr.Skidmore stated that it was a good event which the group wants to hold again next year. Presentation on Marge Cline Park Naming Request Greg Mechanic with the Illinois Paddling Council showed the City Council a video about paddler Marge Cline. He stated that Ms.Cline's name will mean a lot to those who will be using the canoe chute. He explained that Ms.Cline's name sets a high standard in safety,education and fun. He noted that the dam facility replaces a hazard and he would like to see the chute be a success, Kathy Ullrich,Ms.Cline's daughter,explained that when she was 13 her mother took up the sport. At one point her mother almost drowned so she took up teaching water safety. She noted that people have drowned at the site so she felt it would be fitting to name it after her mother since she promoted safety. She asked the City Council to consider naming the facility after her mother. Eric Spreene with Chicago Whitewater Assoc.explained that Ms.Cline was a mentor to him as she encouraged him to become an instructor. He stated that Ms.Cline had a passion for teaching and he foresees the use of the facility as a training venue. He asked the City Council to consider the naming request. Mayor Burd noted that it would be an honor to name the facility after Ms.Cline however there is another naming request. She thanked the speakers for the request and their support and suggested that the two naming requests be combined. PUBLIC HEARINGS None. CITIZEN COMMENTS Lisa Peterson,Adrian Street,commented on the Pett Grant that was recently discussed,city staff layoffs and the lack of funds necessary to pay off the bonds the city owes. She questioned why the city did not make layoffs or other cut-backs years ago in an effort to save money. She also questioned why the city did not have the staff contribute more money to their health insurance. She noted that she has been laid- off and it will be a huge deal if her real estate taxes are increased. She made some cost suggestions; furloughs,pay cuts,vehicle stickers,etc. She felt the city should try harder to be financially responsible. She noted that the city cannot pay the bonds it has however it wants to take on more bonds for bike trails. She stated that the residents have already voted against the referendum and she questioned why it is being considered again. On another note,she stated that the streets in her area are bad and that there The Minutes of the Regular Meeting of the City Council—December 14,2010—page 3 are drainage ditch problems. She felt that the city should maintain existing infrastructure before taking on more. Todd Milliron,Kendall County resident,thanked the city for its"can do"attitude. He felt things were getting done in the best way possible considering the economic times. He noted that everyone is hurting but everyone needed to look forward. Another paddler who taught with Ms.Cline commented that local restaurants usually like when paddlers come to town. While it does not solve the city's financial situation,paddlers get hungry,need gas for their cars and even need equipment;there are benefits from the course. CONSENT AGENDA 1. Christofferson PUD Amendment for Rezoning(PC 2010-12) a.Ordinance 2010-56-Approving the First Amendment to the Kuczkowski Planned Unit DevelopmentAgreement—authorize the Mayor and City Clerk to execute b.Ordinance 2010-57-Reclassifying Certain Property on East Van Emmon Road— authorize the Mayor and City Clerk to execute 2. AT&T License Agreement Renewal—authorize the Mayor and City Clerk to execute(EDC 2010-42) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Sutcliff;seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Spears-aye,Munns-aye,Sutcliff-aye,Gilson-aye,Teeling-aye,Golinski-aye PLAN COMMISSION/ZONING BOARD OF APPEAL None. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of October 12,2010;seconded by Alderman Plocher. Alderman Gilson noted a correction on page 2,second paragraph;Mr.Snobeck's name is misspelled. Alderman Golinski noted a correction on page 3,third paragraph from the bottom. It should read"money for the city... Alderman Teeling had a correction on page 2,second paragraph;Mr.Snobeck asked if anyone on the City Council knew about the Crane's article before it came out not if they had read it. Motion unanimously approved as amended by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated December 10,2010,totaling the following amounts:checks in the amount of$2,034,212.30 (vendors);$6,790.01 (payroll period ending 10/31/10);$243,985.28(payroll period ending 11/24/10); $342,829.65(payroll period ending 12/04/10)for a total of$2,627,817.24(total);seconded by Alderman Golinski. Administrator Olson noted that there was an error on the bill list;a UPS bill was entered twice. The amounts in the motion are the corrected amounts. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Spears-aye,Munns-aye,Sutcliff-aye, Gilson-aye,Teeling-aye,Golinski-aye The Minutes of the Regular Meeting of the City Council—December 14.2010—Page 4 COMMITTEE REPORTS ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2010-58 Amending the Yorkville Zoning Ordinance (Off-Track Betting Facility) (PC 2010-13) A motion was made by Alderman Golinski to approve an ordinance amending the Yorkville Zoning Ordinance(Off-Track Betting Facility)and authorize the Mayor and City Clerk to execute;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-6 Nays-1 Golinski-aye,Teeling-aye,Gilson-nay,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye Ordinance 2010-59 Approving a Special Use Permit Application for an Off-Track Betting Facility (1447 Cannonball Trail) (PC 2010-14) A motion was made by Alderman Golinski to approve an ordinance approving a Special Use Permit Application for an Off-Track Betting Facility at 1447 Cannonball Trail and authorize the Mayor and City Clerk to execute;seconded by Alderman Spears. Mayor Burd stated that this is a great addition to Yorkville that will bring in an estimated$60,000.00 for the city. Alderman Spears stated that she contacted other communities with OTB's and was assured they had no Public Safety issues. She stated that she visited a facility and was surprised by the respectable clientele that were frequenting it and that she supported the ordinance. Alderman Sutcliff stated that the group gave a presentation at the Plan Commission meeting and answered many questions. She felt that the OTB would be good for economic development and tourism. Alderman Gilson stated that he had some issues i;owever his concerns were eased by the Plan Commission presentation. He stated that he still had some concerns with parking,retail development and amending the Zoning Ordinance. He stated that he polled his constituents and the majority were against OTB's. He read from a news article regarding revenues from OTBs being the lowest in years. He also read from academic studies which did not support using gambling for economic growth and cited the negative aspects of gambling. The consensus of his research did not support OTBs. Mayor Burd stated that everyone is entitled to his/her opinion and she appreciated his research opposing OTB's. Alderman Munns stated that he was looking at this as a business and he did not need studies from professors to tell him what to do. He stated that there were a million places to lose money. He also noted that no one he spoke to in Ward III had a problem with the facility. Alderman Sutcliff noted that some people are resistant to charge. She stated that the owners of the bar and Hawthorne race tract are the ones taking a risk however she felt everything would work out for the best. She stated that Alderman Gilson has been against this from the beginning and even the Plan Commission asked him to separate his personal opinion from his vote. Motion approved by a roll call vote. Ayes-6 Nays-1 Teeling-aye,Gilson-nay,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye Jeff Kras from Hawthorne race track stated that people go to casinos and put money on probability against a bet however horse racing is different. He stated that 80%of people walk away a winner. He noted that horse racing creates 40,000 jobs and the money from racing stays in Illinois. It is a legitimate business. He stated that it has been a privilege working with the staff. The Minutes of the Regular Meeting of the City Council—December 14,2010—Page 5 REPORTS MAYOR'S REPORT Ordinance 2010-60 Approving the Code of Ordinances regarding Park Board Membership (ADM 2010-34) Mayor Burd entertained a motion to approve an ordinance amending the Code of Ordinances regarding Park Board Membership and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff;seconded by Alderman Golinski. Mayor Burd stated that the current ordinance requires that one member of the Park Board be someone from the School District. They don't want the position anymore so the amendment changes this requirement. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye Appointment of Park Board Members—Mark Dilday (CC 2010-101) Mayor Burd entertained a motion to approve the Mayor's appointment of Mark Dilday to the Park Board. So moved by Alderman Golinski;seconded by Alderman Sutcliff. Mayor Burd stated that Mr.Dilday has been waiting for a year to be on the Park Board. Alderman Teeling stated that she attends the Park Board meetings and it will be exciting to have a full board. Motion approved by a roll call vote. Ayes-7 Nays-0 Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye Appointment of Park Board Members—Amy Gesich (CC 2010-101) Mayor Burd entertained a motion to approve the Mayor's appointment of Amy Gesich to the Park Board. So moved by Alderman Golinski;seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-7 Nays-0 Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye Appointment of Cultural Arts Commission Members-Harold Oliver (CC 2010-102) Mayor Burd entertained a motion to approve the Mayor's appointment of Harold Oliver to the Cultural Arts Commission. So moved by Alderman Golinski;seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-5 Nays-0 Present-2 Munns-aye,Spears-present,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-present,Sutcliff-aye Appointment of Cultural Arts Commission Members-Eric Lechowicz (CC 2010-102) Mayor Burd entertained a motion to approve the Mayor's appointment of Eric Lechowicz to the Cultural Arts Commission. So moved by Alderman Golinski;seconded by Alderman Spears. Mayor Burd noted that Mr.Lechowicz is an architect from Bristol Bay and that there are still two more spots open on the commission. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye Appointment of Freedom of Information Officers (CC 2010-103) Mayor Burd entertained a motion to approve the appointment of David Delaney,Larry Hilt,Donald Schwarzkopf,and Nicole Leja as Freedom of Information officers. So moved by Alderman Golinski; seconded by Alderman Spears. The Minutes of the Reeular Mectine of the Citv Council—December 14,2010—oa¢e 6 Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye Resolution 2010-30 Approving a Revised Park,Gazebo and Shelter Reservation Policy (CC 2010-105) Mayor Burd entertained a motion to approve a resolution approving a Revised Park,Gazebo and Shelter Reservation Policy and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye Resolution 2010-31 Approving a Revised Policy for Athletic Field Use Policies and Procedures (CC 2010-106) Mayor Burd entertained a motion to approve a resolution approving a Revised Policy for Athletic Field Use Policies and Procedures and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski;seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye Ordinance 2010-61 Approving a Third Amendment to Lease-Donation Agreement for the Blackberry Creek Property By and Between the City and CorLands (CC 2010-107) Mayor Burd entertained a motion to approve an ordinance approving a third amendment to Lease— Donation Agreement for the Blackberry Creek Property By and Between the City and CorLands and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski;seconded by Alderman Plocher. Alderman Sutcliff asked if this property had been used as a match for other property. Administrator Olson explained that it has been used as a match for two grants that the city did not receive. Alderman Sutcliff asked if staff looked at using any other holding company and Administrator Olson stated that it has Alderman Gilson asked how the city was going to come up with the payment for this and Administrator Olson explained that Land Cash was going to be used. Alderman Gilson felt the city should not be worrying about grants or the acquisition of property in these economic times. He did not support the ordinance. Mayor Burd explained that this was not for a grant and she asked Administrator Olson to explain the ordinance. Administrator Olson stated that when the city applies for a state grant it usually requires a cash match.However the state allows the value of land to be used as a match instead. Land Cash is collected from developers and can only be used for park development or land acquisition. Alderman Spears asked what the Land Cash account balance was and Administrator Olson stated that currently it is a negative however once pending grants are finalized it should increase. He noted that the city was anticipating a payment of$312,000.00 in a few weeks as well as a$700,000.00 reimbursement. Alderman Spears suggested bringing back the use of the grant spread sheet so that the City Council can be more informed about pending grants. Alderman Golinski noted that if this is not paid the holding cost would revert to park land and not be available to be used as a match for any future grants. Alderman Gilson clarified that the Land Cash Fund was in the red. Administrator Olson stated that staff is waiting for reimbursement from the state once grant projects are finished. He added that the state has not defaulted on any grant reimbursements. Alderman Plocher asked that if Land Cash is frozen,could developers ask for their contributions back and Administrator Olson stated they could. He felt that approving this would be a good decision because the property could be used as leverage to get state funds. Motion approved by a roll call vote. Ayes-6 Nays-1 Gilson-nay,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye The Minutes of the Regular Meeting of the Citv Council—December 14,2010—naee 7 Ordinance 2010-62 Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2011 and Ending April 30,2012 in and for the United City of Yorkville Special Service Area No.2004-201 (Fox Hill Subdivision) (CC 2010-109) Mayor Burd entertained a motion to approve an ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2011,and Ending April 30,2012 and for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill Subdivision)and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff;seconded by Alderman Munns. Director Dhuse explained that this ordinance was for the mowing and maintenance of the common area of the Fox Hill Subdivision. The levy was based on the cost for the previous year. Alderman Spears asked if the amount had been lowered and Director Dhuse stated that it remained the same. Motion approved by a roll call vote. Ayes-7 Nays-0 Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye Ordinance 2010-63 Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2011 and Ending April 30,2012 in and for the United City of Yorkville Special Service Area No.2006-119 (Sunflower Estates Subdivision) (CC 2010-110) Mayor Burd entertained a motion to approve an ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2011 and Ending April 30,2012 in and for the United City of Yorkville Special Service Area Number 2006-119(Sunflower Estates)and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher;seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye Budget Update (CC 2010-113) Mayor Burd stated that she has been speaking with residents who are confused about the tax abatements. She read a statement about the tax abatements and the budget(see attached). Alderman Spears stated that during the last administration the City Council approved a spreadsheet which was maintained by the finance and engineering departments to monitor developer fees. This has since been discontinued so the City Council wasn't aware of the lack of payments. She also disagreed with the mayor's insinuation about the Police Department's portion of the city's budget. She noted that it is normal in most communities for the PD to have a large portion of the budget for the officers and equipment needed to patrol the city. She further noted that the department has not replaced eight officers over the last few years. Mayor Burd stated Chief Martin placed four officers in the budget in anticipation of growth. Four officers have left and have not been replaced. She noted that Yorkville has more officers per capita however this is needed due to the size and spread of the city. She stated that the PD's budget has not been shrunk and it is a priority to her not to cut officers. She stated that she merely meant to show where tax dollars are going in the budget. Alderman Golinski noted that in the November 13,2008 Administration Committee meeting minutes, former City Administrator McLaughlin said that the city could not maintain the current staff levels. Alderman Golinski stated that he did not feel Mayor Burd's number of a 30%reduction in staff was accurate. He asked for the reason for separation and if the positions have been filled. Administrator Olson stated he prepared a report of all the people who have left the city's employ(see attached). Staff has been reduced by 28 full-time employees with some positions having been replaced. Alderman Gilson stated then when"leaning"out the city,things should be prioritized. The Police and Public Works Departments are essential and should not be thinned out. There are other areas that can be cut without affecting essential services. He also asked how many former employees left by choice versus those who were laid off. Administrator Olson noted that this is private information. The Minutes of the Regular Meeting of the Citv Council—December 14,2010—aaee 8 Alderman Teeling asked if anyone else beside the receptionist was laid-off in the Public Works department. Administrator Olson stated that others were laid-off such as the mechanic and some part- time Park&Recreation Department employees. Alderman Spears clarified that the support service employee in the Police Department was laid-off. She noted that the position was created to handle jobs for less than it would cost to have an officer do it. She did not see how this was justified. Mayor Burd stated that the decision was made by the department head and that some of the jobs done by this position can be done by public works and engineering employees. Alderman Golinski stated that it was said that the city was paying the Director of Support Services a salary as well as a pension as he is a retired police officer. He noted that the pension is paid out of the police pension fund. Director Fredrickson clarified that the city contributes to the pension fund. Chief Hart added that there are three contributors to the fund;employees,the city and the pension board. Workman's Comp Insurance (CC 2010-112) Mayor Burd entertained a motion to authorize entering into a one-year insurance agreement with Travelers Insurance in an amount not to exceed$316,782.00. So moved by Alderman Plocher;seconded by Alderman Sutcliff. Mike Alesia with Mesirow Financial(the city's insurance broker)gave an overview of the agreement. Due to a decrease in property values he recommended that the city have a property appraisal done by a professional municipal property appraiser. He felt the city may be under insured. He went over the coverage and claims liability. He noted that he marketed the insurance to ten carriers and only two came back with bids. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye Tax Abatement Ordinances (CC 2010-111) Administrator Olson noted that the first two abatement ordinances are for Tax Increment Financing(TIF) districts. He explained that there was no practical purpose to not abate them so he recommended they be approved. Ordinance 2010-64 Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$3,525,000 General Obligation Bonds (Alternate Revenue Source),Series 2005 (Countryside TIF) Mayor Burd entertained a motion to approve an ordinance abating the tax here to levied for the year 2010 to pay the principal of and interest on$3,525,000 General Obligation Bonds(Alternate Revenue Source), Series 2005(Countryside TIF)and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff;seconded by Alderman Plocher. Alderman Spears clarified that all bonds are scheduled to go on the tax rolls each year. Typically if payment can be made from another source,the bonds are abated and the Kendall County treasurer will not collect the funds from property tax. However,if they are not abated the Kendall County treasurer will collect the year's portion of the bond payment from real estate tax bills. If nothing is done,the payment is rolled into the tax bill. Attorney Orr stated that this was correct. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye Ordinance 2010-65 Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$625,000 General Obligation Bonds (Alternate Revenue Source),Series 2002 (Fox Industrial Park) Mayor Burd entertained a motion to approve an ordinance abating the tax hereto levied for the year 2010 to pay the principal of and interest in$625,000 General Obligation Bonds(Alternate Revenue Source),Series 2002(Fox Industrial Park)and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher;seconded by Alderman Munns. Mayor Burd asked when this bond would be paid off. Attorney Orr stated in two years. The Minutes of the Regular Meeting of the Citv Council—December 14,2010—page 9 Motion approved by a roll call vote. Ayes-7 Nays-0 Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye Administrator Olson explained that the next three ordinances were for bonds which are typically paid out of the sewer and/or water funds. Staff was directed by the City Council to analyze the bonds to determine which ones could not be abated in order to lessen the monthly fee. These three bonds fit the criteria. It was recommended that these not be abated or not approved Ordinance 2010-66 Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on$2,000,000 General Obligation Bonds (Alternate Revenue Source),Series 2005C (Waterworks and Sewer) Mayor Burd entertained a motion to approve an ordinance abating the tax hereto levied for the year 2010 to pay the principal of and interest on$2,000,000 General Obligation Bonds(Alternative Revenue Source),Series 2005C(Waterworks and Sewer)and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff;seconded by Alderman Plocher. Alderman Gilson stated that a resident in his ward had some questions about the options for the bonds. One question asked about the possibility of increasing the sales tax to pay for the bonds. Mayor Burd stated that because Yorkville is not a home-ruled community,the City Council could not increase the tax without a referendum. A referendum could be put on the April ballot and if approved,the sales tax would be increased next year. Mayor Burd felt that an increase in the sales tax would be more equitable for the residents as people could decide where they wanted to shop.Also,people shopping in Yorkville who live outside the community would be contributing. Alderman Gilson stated that the second question was if the cost of the bonds was added to the property tax,could it be placed in a separate account in order to be able to refund the money to residents if other funds became available. Administrator Olson stated that this would be incredibly complicated to administer. Attorney Orr added that she did not know if legally this could be done. Alderman Golinski felt it was unfortunate that current residents have to pay for future growth. He suggested structuring this as a loan from residents. He noted that when the sewer rate is lowered in the future new residents will benefit however older residents will not. Attorney Orr suggested that established residents be repaid in other ways such as lower fees. Mayor Burd added that if funds come in,the city can lower taxes. Eventually the sales tax breaks on new businesses will be over so the city will be receiving more revenue. Administrator Olson stated that the best way to reduce taxes is to attract business and the best way to do this is to lower the cost for developers to come into the city. Alderman Gilson stated he was not convinced the city had done enough to cut back its spending. He stated that he pledged not to raise taxes and that he was not part of the previous administration that front funded developers and then did not collect the money. He felt reckless decisions were made by the previous administration and he wouldn't pass the burden on to residents. He stated that water and sewers were supposed to be self sufficient however they are grossly insufficient. He stated he would be voting to abate all taxes. Alderman Sutcliff asked what would happen if these ordinances were abated. Administrator Olson stated that abating the ordinances is like saying the city has the money to pay the bonds which it does not. The holders of the bonds could litigate against the city which would cause more expense. Director Fredrickson added that defaulting on the bonds will ruin the city's bond rating so it will not be able to get future loans. Mayor Burd stated the city has to pay the bonds because it is a responsible entity. She added that operational funds cannot be used for water/sewer funds. Also,the police,public works employees,etc. still have to be paid. She asked that personal opinion be put aside and that everyone look at what is best for the city. She noted that everyone on the City Council lives in the city and does not want to pay more real estate tax. She understood that people are struggling with finances however the Council is stuck in a bad situation. She added that it is not a situation unique to Yorkville;many communities are struggling. She stated that this group is stuck in this situation because people voted for the previous administration who put these things in place. Her goal has been to try and clean up the mess. The Minutes of the Regular Meetina of the City Council—December 14,2010—naae 10 Alderman Sutcliff clarified that if the ordinances are not approved it would be a savings to residents because the bond payment will lessen in the long run. Mayor Burd added that the bond counsel has said that if the increase of real estate tax goes to the repayment of the bonds it creates a revenue stream which makes it possible to refinance the bonds. Also,the bonds can be abated next year and then they will come off the tax bill. Alderman Teeling noted that abating the bonds was irresponsible. Alderman Plocher stated that he was not taking this vote lightly. He stated that since the ordinances do not have to be voted on until late January he would feel more comfortable sitting on them so that he can talk to more people. He suggested tabling the vote for two weeks. A motion was made by Alderman Plocher to table the vote for two weeks. Motion failed due to lack of a second. Motion to abate approved by a roll call vote. Ayes-4 Nays-3 Golinski-aye,Teeling-nay,Gilson-aye,Sutcliff-nay,Munns-aye,Spears-aye,Plocher-nay Alderman Gilson asked that Clerk Milschewski read back the vote which she did. Mayor Burd asked Alderman Munns if he made a mistake with his vote. She once again explained that if the bonds are abated(an aye vote),the city would have to come up with funds that it does not have to pay for them. If the bonds are not abated(a nay vote),real estate taxes will be increased to pay for the bonds. Alderman Munns asked if this was the same as the previous two ordinances which were approved. Attorney Orr explained the difference between these bonds and TIF bonds. Ordinances Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on General Obligation Bonds(Alternate Revenue Source) (Countryside Interceptor,Refinance 2003A,Rob Roy Creek, Refinance Rob Roy Creek and In-Town Road Program) Mayor Burd asked if the City Council wanted to vote on the remaining ordinances with one motion. The consensus was for one motion. Administrator Olson noted that the city had no cash flow to sustain it if these bonds are abated. He recommended that the City Council vote"no"in order for the city to remain solvent. Director Fredrickson agreed with the city administrator and reminded the Council that if the bonds are not abated there will be dedicated revenues which will make it easier to refinance the bonds. Alderman Teeling stated that if the bonds are abated,residents will get an additional fee on their water bills to pay for this which is fine if that is the way the City Council wants to approach this problem. However to say that the city should not pay its bills was stunning and she felt that some members of the City Council should be ashamed of themselves. Alderman Teeling proceeded to leave the meeting but was called back by Mayor Burd. Mayor Burd entertained a motion to approve Ordinances Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on General Obligation Bonds(Alternate Revenue Source) (Countryside Interceptor,Refinance 2003A,Rob Roy Creek,Refinance Rob Roy Creek and In-Town Road Program)and authorize the Mayor and City Clerk to execute.So moved by Alderman Sutcliff; seconded by Alderman Plocher. Alderman Spears stated that she owns her own home and pays her taxes. She noted she has also been unemployed for awhile so she was voting to abate the bonds. Mayor Burd asked if she had a solution to pay for the bonds. Alderman Spears stated she did not have a plan developed. Alderman Munns asked Alderman Plocher if this was what he was trying to table. Alderman Plocher stated that it was. Alderman Munns suggested he try again. A motion was made by Alderman Plocher to table the Ordinances Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on General Obligation Bonds(Alternate Revenue Source) (Countryside Interceptor,Refinance 2003A,Rob Roy Creek,Refinance Rob Roy Creek and In-Town Road Program)for two weeks;seconded by Alderman Munns. The Minutes of the Regular Meeting of the Citv Council—December 14,2010—page 11 Motion approved by a roll call vote. Ayes-6 Nays-1 Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-nay,Munns-aye,Spears-aye,Plocher-aye CITY COUNCIL REPORT No report. CITY ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. DIRECTOR OF PARKS&RECREATION'S REPORT No report. FINANCE DIRF,CTOR'S REPORT No report. CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT No report. COMMUNITY&LIAISON REPORT No report. COMMITTEE REPORTS,continued PUBLIC WORKS COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Snow Plowing and Leaves Alderman Gilson noted that there was a problem with leaves that were plowed onto a resident's driveway along with the recent snow. He asked what was in place to address this.Director Dhuse stated that there was no procedure in place. He explained that when the Public Works department was made aware of the situation,the workers had already finished plowing and had gone home. He did not want to call them back after they had been plowing for hours. He suggested that people work with their neighbors in order to avoid problems like this. Mayor Burd asked that leaf pickup be discussed at the next Public Works Committee meeting. The Minutes of the Re¢ular Meetin¢of the City Council—December 14,2010—naee 12 Peterson Email Alderman Spears stated that Mrs.Peterson had sent an email regarding the Pett Tax Cap. She asked that it be included with the minutes and gave a copy to Clerk Milschewski(see attached). EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of: 1. For litigation,when an action against,affecting,or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal,or when the public body finds that an action is probable or imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 2. For the appointment,employment,compensation,discipline,performance or dismissal of specific employees of the public body or legal counsel for the public body,including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. So moved by Alderman Plocher;seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Plocher-aye,Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye The City Council entered into executive session at 10:35 p.m. The City Council returned to regular session at 11:00 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Golinski;seconded by Alderman Plocher. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 11:07 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois �N A, C/T� Reviewed By: Agenda Item Number O J - -� Legal ❑ Minutes 1836 EST. Finance El Engineer ❑ Tracking umber 0 Is; �t City Administrator F-1 1 g Public Works ❑ �4.E `L�,'� City Clerk Agenda Item Summary Memo Title: Minutes of City Council—December 28, 2010 Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jacquelyn Milschewski City Clerk Name Department Agenda Item Notes: DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,DECEMBER 28,2010 Mayor Burd called the meeting to order at 7:00 p.m.and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present Ward HI Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,Attorney Orr,City Administrator/Interim Director of Park and Recreation Olson,Police Chief Hart,Finance Director Fredrickson,City Engineer Wywrot and Community Development Director Barksdale-Noble. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Plocher asked if the City Council Report could be moved up on the agenda to before the Mayors Report. Amendment approved unanimously by a viva voce vote. Mayor Burd entertained a motion to table#1 on the Public Works Committee Report—Proposed Revisions/Clarifications to Letter of Credit Policy until the next City Council meeting on January 11, 2011. So moved by Alderman Plocher;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye, Spears-aye,Plocher-aye,Werderich-aye,Golinski-aye COMMITTEE MEETING DATES Public Works Committee Meeting: 6:30 p.m.,January 18,2011 City Hall Conference Room Economic Development Committee: Cancelled Administration Committee Meeting: 6:00 p.m.,January 20,2011 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m.,January 27,2011 City Hall Conference Room PRESENTATIONS Bike Path Referendum Cory Johnson,Yorkville resident,stated that petitions were circulated asking people if they supported the bike trail and if it should be put on the ballot again for a referendum. Eight hundred signatures were collected in support of a non-binding referendum. He explained that a binding referendum would waste the time needed to take advantage of IDOT's funding offer. He felt that voters did not understand the first referendum. He stated that after he explained the situation to people who were originally against the referendum,they changed their minds. He felt that there was a lack of communication about trail funding. He explained that he is a representative of union Local 149 and took up the cause because union The Minutes of the Regular Meeting of the City Council—December 28,2010—page 2 workers will benefit from the construction of the trails. He discussed the economics of the trail;people having jobs,spending money in Yorkville,etc. He stated that when he was a kid growing up in Yorkville he could ride his bike along the shoulder of the highway to get around town. He felt that kids today can't do this as there is more traffic and it is not safe. The trails will be a unique opportunity to unite the city. He felt that the city should take advantage of the state funding. He noted that surveys indicate walking trails rank#2 on what residents want in a community. He asked the City Council to consider putting the question of a non-binding referendum on the April ballot. PUBLIC HEARINGS None. CITIZEN COMMENTS Lisa Peterson,Adrian Street,agreed that the former City Council might not have realized what would happen in the future when they approved the bonds however the present City Council knew about them too. She expressed her concerns about the lack of cuts needed to avoid the problem,employee layoffs, employee benefit costs,the cost of community events, the cost of Rec Center,the bike trail referendum, increased taxes,etc.She stated that the current City Council had her support but now she cannot support reckless spending. Charlie Martin,Grande Reserve and Local 150,commented on the bike trail referendum. He stated that he can go to Geneva or St. Charles to ride on bike trails. He stated he would rather put his money into a trail in Yorkville than purchase a bike carrier to use other community's paths. He felt that he was already paying taxes so he would like to see what he could get. Tom Gilmore stated he was speaking for 80%of the people in Illinois who are paying the matching funds for the trail. He questioned how the city was going to come up with the 20%to pay their portion. He felt the trails were an asset however the city is living in the day and age of a"glass half empty". He also felt that it was ill advised to add more debt to the city and that the trails were premature. He noted that the right of ways for the trails won't go away. He wants the best for the city. CONSENT AGENDA 1. Water Department Report for September 2010(PW 2010-85) 2. Water Department Report for October 2010(PW 2010-86) 3. Resolution 2010-32-Route 47 Widening—Resolution for Right-of-Way Conveyance— authorize Mayor, City Clerk,and City Administrator to execute all documents related to this property conveyance(PW 2010-87) 4. 2010 Miscellaneous Bituminous Patching—Change Order 91—authorize a decrease in an amount not to exceed$6704.10 and authorize Mayor to execute(PW 2010-88) 5. Bristol Bay Units 1,2&6—Warranty Bond Release—authorize the release of international Fidelity Insurance Company Bond No. 0504710 in the amount of$423,429.53,Bond No. 0504709 in the amount of$218,993.32,and Bond No.0504708 in the amount of$164,722.70, subject to verification that the developer has no outstanding debts owed to the city(PW 2010-89) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Plocher;seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-8 Nays-0 Werderich-aye,Plocher-aye,Spears-aye,Munns-aye, Sutcliff-aye,Gilson-aye,Teeling-aye,Golinski-aye PLAN COMMISSION/ZONING BOARD OF APPEAL None. MINUTES FOR APPROVAL None. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated December 22,2010,totaling the following amounts:checks in the amount of$523,088.98 (vendors);$6,565.58(payroll period ending 11/30/10);$227,350.12(payroll period ending 12/18/10);for a total of$$757,004.68(total);seconded by Alderman Munns. The Minutes of the Regular Meeting of the Citv Council—December 28.2010—page 3 Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Spears-nay,Munns-aye,Sutcliff-aye, Gilson-aye,Teeling-aye,Golinski-aye,Werderich-ave REPORTS CITY COUNCIL REPORT Resolution 2010-33 Providing for and Requiring the Submission of a Proposition to Issue $1,000,000 General Obligation Bonds to the Voters of the United City of Yorkville at the General Election to be held on April 5,2011 (CC 2010-119) Alderman Teeling stated that she felt it was worth discussing the referendum since 800 signatures were collected on a petition supporting it. Alderman Golinski stated that he supported the first referendum vote however residents said they did not want the trails and the referendum was defeated. He stated he could not support the resolution. Alderman Sutcliff stated that residents voted against the referendum however she noted that it took several times for the School District to get their referendum passed.She stated it was not uncommon to try a referendum again. She stated that it would be the last time to take advantage of the state's offer to fund the trails 80%.She felt trails increase property values,enhance businesses and increases the quality of life. Alderman Spears noted that there was quite a bit of debate by the City Council in August about the trails. At that time,Mayor Burd stated that by putting the referendum on the ballot,residents would have the opportunity to decide if they wanted them. Residents did decide;they voted against a binding referendum. As to the School District referendums,they waited a few years in between votes. She stated she could not be convinced the public wasn't informed before the vote since there was information available for residents to investigate and then decide. She noted that some people are not happy with the outcome so they are pushing the subject again. She felt that people can't afford another increase to their taxes. She also noted that there is a cost to maintain the paths. She appreciated those who supported the trails however she questioned if all the supporters were residents or just union employees. She also questioned if all the people who signed the petitions were Yorkville residents. Mayor Burd stated that there were enough signatures on the petition for a non-binding referendum however Mr.Johnson asked the City Council to consider a binding referendum. Alderman Werderich stated he supported the referendum as the city will receive$.80 for every$1.00 spent. He felt it was a high value for the tax dollars spent and it was good for the community. Alderman Gilson stated he supported trails however in light of the city's financial situation he could not support a binding referendum. He felt that the city could not afford the trails. Mayor Burd noted that if the referendum passes,the city will get money for the trails from real estate taxes. Alderman Munns stated that he sees kids riding bikes along Route 34 which is dangerous. He noted that with gas prices on the rise,people may be riding bikes more. Alderman Teeling also noted the high school cross-country team runs along Route 47 which is dangerous. Trails would benefit them. Mayor Burd entertained a motion to approve a resolution providing for and requiring the submission of a proposition to issue$1,000,000.00 General Obligation Bonds to the voters of the United City of Yorkville at the general election to be held on April 5,2011 and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher;seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes-5 Nays-3 Golinski-nay,Teeling-aye,Gilson-nay,Sutcliff-aye, Munns-aye,Spears-nay,Plocher-aye,Werderich-aye The Minutes of the Regular Meeting of the City Council—December 28,2010—uage 4 MAYOR'S REPORT Park Naming Request (CC 2010-104) Mayor Burd entertained a motion to table the Park Naming Request to the January 11,2011 City Council meeting. So moved by Alderman Plocher;seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye, Spears-aye,Plocher-aye,Werderich-aye,Golinski-aye Ordinance Approving a Land Lease Agreement with Verizon Wireless (225 Wheaton Avenue,Wheaton Woods Park) First Reading (CC 2010-114) Mayor Burd reported that this was the first reading of the ordinance. She explained that Verizon wants to put a tower on city park property near the industrial park. Alderman Golinski had a question about the lease regarding the indemnity clause for the landlord.He asked if this was standard and stated he did not agree with it. Attorney Orr stated that she would check into it and get the information to the City Council before the next meeting. Alderman Gilson asked if the funds from the lease would be kept in the General Fund or with the Park& Recreation Department funds. Mayor Burd stated that that was up to the City Council to decide. Administrator Olson agreed that this was a City Council decision which did not need to be reflected in the agreement. Alderman Gilson suggested that it should be determined where the funds would go before the agreement was approved. Alderman Golinski suggested that the funds remain with Park&Recreation in order to build a park in the Caledonia subdivision. Administrator Olson stated that the subdivision needed to build out 60%before a park will be built. Alderman Golinski also suggested that the funds be used to offset the Rec Center deficit. Mayor Burd added that the city was entertaining other companies for towers in other areas. Letter of Understanding and Agreement Between Local 150 and City (CC 2010-115) Mayor Burd entertained a motion to approve the Letter of Understanding and Agreement between Local 150 and the City and authorize the City Administrator to execute. So moved by Alderman Plocher; seconded by Alderman Werderich. Mayor Burd explained that this agreement is between the bargaining unit representing the public works employees.Administrator Olson further explained that the city is currently negotiating a contract with Local 150 however none has been reached yet. The union is suggesting the workers forego overtime in exchange for no layoffs in the department. Alderman Spears noted that the agreement asks for 480 hours of comp time whereas the Police Department gets 120 hours. She stated that in the past the Administration Committee has discussed the comp time policy and the limit was changed to 120 hours after much debate on the amount of hours allowed.She stated that some communities don't allow comp time. She suggested that the amount of hours be lowered to 120 hours. Administrator Olson explained that workers can bank up to 480 the hours instead of getting paid overtime but they cannot cash them out. They can only take it as time off. He added that if the amount is lowered the agreement will be off the table. Alderman Spears asked what would happen if an employee with 480 banked hours left the employ of the city;would they get cash. Administrator Olson stated that they would. Alderman Spears noted that this is why the city cut the amount of comp time hours. Alderman Gilson asked if one employee quit how the city would be saving money. Administrator Olson stated that it depended on when the employee left. He noted that the open position would not be filled. The Minutes of the Regular Meeting of the Citv Council—December 28 2010—Daze 5 Administrator Olson explained that workers could bank hours when snow plowing and then take time off in the summer. Overtime for plowing costs the city approximately$40,000.00 to$50,000.00. If an employee quits,there will be a cost to pay back the employee for the comp time. This would eat at the city's cost savings however if an employee quits,the position will not be filled. If all the employees quit after running up hours there will be no savings to the city. Currently,public works employee's comp time is capped at 120 hours so anything over will be overtime if this is not approved. Alderman Gilson asked if the city was in control of the overtime and Administrator Olson stated it was however snow events or watermain breaks cannot be planned. Alderman Munns noted that the state used to have comp time however the cashing out of time bankrupted them. He felt that this was just pushing something the city still had to pay into the future. The agreement could bring impending debt even when employees retire. He felt employees should be paid now. He also expressed his concern with the lack of plowing in the Fox Hills subdivision. Alderman Plocher felt that voting on the agreement was gambling. Alderman Teeling asked if the comp time would be paid in straight time or overtime rates. Administrator Olson indicated at overtime rates. Alderman Spears felt the same agreement should be offered the Police Department. Alderman Werderich supported paying the employees now. He felt that the City Council was saddled with sticky issues when payments are deferred. Mayor Burd suggested going into Executive Session in order to discuss the pending contract with the union. EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of discussing collective negotiating matters between the public body and its employees or their representatives,or deliberations concerning salary schedules for one or more classes of employees. So moved by Alderman Teeling; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye,Plocher-aye,Werderich-aye,Golinski-aye, Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye The City Council entered into executive session at 8:15 p.m. The City Council returned to regular session at 8:55 p.m. Alderman Werderich stated that due to the ongoing negotiations,he was changing his mind and supporting the agreement. Alderman Munns explained that during the Executive Session it was proposed to amend the agreement however the entire City Council did not support it. He stated because of this he was voting against it. Aldermen Gilson and Spears agreed with Alderman Munns Motion approved by a roll call vote. Ayes-5 Nays-4 Sutcliff-aye,Munns-nay,Spears-nay,Plocher-aye, Werderich-aye,Golinski-nay,Teeling-aye,Gilson-nay,Burd-aye Approval of an Early Retirement Proposal (CC 2010-116) Mayor Burd entertained a motion to approve an early retirement proposal from Sergeant Barry Groesch. So moved by Alderman Plocher;seconded by Alderman Werderich. Finance Director Fredrickson noted that an adjustment to the amount of the retirement incentive has been changed from$23,175.36 to$22,071.66. The new total is$46,030.25. A motion was made by Alderman Teeling to amend the early retirement proposal to reflect the corrected amounts;seconded by Alderman Plocher. The Minutes of the Regular Meeting of the City Council—December 28,2010—Page 6 Motion to amend approved by a roll call vote. Ayes-8 Nays-0 Werderich-aye,Golinski-aye,Teeling-aye,Gilson-aye, Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye Motion approved by a roll call vote. Ayes-8 Nays-0 Munns-aye,Spears-aye,Plocher-aye,Werderich-aye, Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye Resolution 2010-34 Approving an Intergovernmental Agreement between the United City of Yorkville,the Village of Oswego,and the City of Plano (CC 2010-117) Mayor Burd entertained a motion to approve a resolution approving an Intergovernmental Agreement between the United City of Yorkville,the Village of Oswego,and City of Plano and authorize the Mayor and City Clerk to execute. So moved by Alderman Munns;seconded by Alderman Plocher. Mayor Burd reported that she and the other mayors met with the new chairman of the Kendall County Board and things appear to be moving forward. She felt that some agreement would be reached for KenCom. Alderman Gilson stated that the agreement indicates that Yorkville is taking the lead in this matter and that the attorneys will be billing Yorkville and the other communities will be contributing. He asked if Plano and Oswego could be billed directly. Attorney Orr stated that it did not matter to her how it was handled. She noted that Oswego was front funding the initial amount. Alderman Gilson suggested that each municipality be billed separately instead of the city having the burden of dividing the bill. He asked what the anticipated cost was and Mayor Burd indicated an estimate of$50,000.00. Attorney Orr stated that she was hoping it will be substantially less especially if the parties talk without attorneys. Alderman Gilson asked if Attorney Orr was charging an hourly rate and she stated she was. Attorney Orr added that the agreement would have to be amended in order to change the billing. Mayor Burd gave kudos to Yorkville's attorneys because the other municipalities selected them to handle the problem.She hoped the problem with KenCom could be resolved for a minimal amount of money. A motion was made by Alderman Gilson to amend the agreement to indicate the expenses will be billed to each individual municipality;seconded by Alderman Plocher. Alderman Werderich asked Attorney Orr if her firm would bill this way. Attorney Orr stated that the agreement was drawn up this was to accommodate the three communities especially Plano. She indicated that it would be a detriment to bill Plano separately. Alderman Golinski asked if the agreement was amended would it have to go back to Oswego and Plano for their approval. Attorney Orr stated it would. He asked if Attorney Orr had received the check from Oswego and she stated she had not. She noted that Oswego has been very cooperative as they have the most at stake. Motion to amend defeated by a roll call vote. Ayes-2 Nays-6 Golinski-nay,Teeling-nay,Gilson-aye,Sutcliff-nay, Munns-nay,Spears-aye,Plocher-nay,Werderich-nay Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye,Plocher-aye,Werderich-aye,Golinski-aye, Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye Annual 9-1-1 Call Handling Renewal Notice (CC 2010-118) Mayor Burd entertained a motion to approve an agreement for 9-1-1 Emergency Communications and authorize the Chief of Police to execute. So moved by Alderman Plocher;seconded by Alderman Spears. Alderman Gilson asked what the renewal date was and Chief Hart explained there is no renewal date;the notice is signed yearly. Alderman Gilson asked if the renewal would affect services and Chief Hart explained that this allows KenCom to answer 9-1-1 calls. This is tied to the 9-1-1 surcharge on telephone bills. Attorney Orr clarified the need for the agreement. In the past it was automatically renewed however she recommended that it come before the City Council so they were aware of it. The Minutes of the Regular Meeting of the Citv Council—December 28 2010—page 7 Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Werderich-aye,Golinski-aye,Teeling-aye, Gilson-aye,Sutcliff-aye,Munns-aye,Spears-aye Tax Abatement Ordinances (CC 2010-111) Ordinance Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on $3,500,000 General Obligation Bonds(Alternate Revenue Source),Series 2004B (Countryside Interceptor) Ordinance Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on $3,020,000 General Obligation Bonds(Alternate Revenue Source),Series 2007A(Refinance 2003A) Ordinance Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on $11,300,000 General Obligation Bonds(Alternate Revenue Source),Series 2005D(Rob Roy Creek) Ordinance Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on $2,020,000 General Obligation Bonds(Alternate Revenue Source),Series 2008(Refinance Rob Roy Creek) Ordinance Abating the Tax Hereto Levied for the Year 2010 to Pay the Principal of and Interest on $3,825,000 General Obligation Bonds(Alternate Revenue Source),Series 2005A(In-Town Road Program) Mayor Burd entertained a motion to approve ordinances abating the taxes here to levied for the year 2010 to pay the principal of and interest on General Obligation Bonds(A—E)(Alternate Revenue Source)and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff;seconded by Alderman Munns. Mayor Burd stated that she was putting a request to increase the sales tax on the January 11,2011 City Council agenda. If the sales tax is increased,these ordinances can be abated next year. Increasing the sales tax allows people to choose where to shop and collects revenue from people who do not live in the city limits. She explained what things have been done to address finances such as a hiring freeze,layoffs and budget cuts. She felt that quality of life items are important to attracting people to the city so that houses are built on the vacant lots. These houses will pay tap-on fees which are needed to pay the bonds. She stated that people expect a Police Department,water,snow plowing,parks,good schools,trails,etc. She added that the chute at the dam was thinking outside the box and hopefully it will help develop the downtown. She stated that Administrator Olson has laid it out;the only way to pay for the bonds is to get rid of all city employees except the Police Department. She explained the options on the vote;a vote to not abate will increase property taxes. A vote to abate;sewer bills will go up. She felt it would not be responsible to say no and default on the bonds. If the city defaults on the bonds,it will cause litigation which in turn will cost the city even more. Alderman Munns stated that in the December 21,2010 memo from Administrator Olson about the abatement ordinances and the budget he indicated that the City Council would be meeting with the Yorkville Bristol Sanitary District. In the memo,he suggested it might be beneficial to postpone further discussion until after the meeting. Mayor Burd stated that the YBSD won't give the city any money back. The city signed agreements which say that YBSD has no obligation to pay the city until tap-on fees are paid. They give this fee back to the city in ninety days. The solution is tap-on fees from new homes. Alderman Golinski stated he would not mind waiting to vote until after meetings with the YBSD board. Instead of giving the city money back maybe they are in the position to give the city a loan until the sales tax increase is approved. They have$10 million in their fund balance so maybe they can help the city. He felt he would like to have a dialogue with them before applying taxes to residents. Administrator Olson stated he did not see a financial benefit from meeting with the YBSD.If the sales tax referendum is approved this will only satisfy next year's bonds. A motion was made by Alderman Plocher to table the ordinances until the January 11,2011 City Council meeting;seconded by Alderman Gilson. The Minutes of the Re¢ular Meetine of the City Council—December 28,2010—uaee 8 Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye, Spears-aye,Plocher-aye,Werderich-aye,Golinski-aye CITY ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMIN'ISTATOR'S REPORT Administrator Olson reported that the meeting with the Yorkville Bristol Sanitary District was scheduled for January 11,2011 at 6:00 p.m. Also,he reported that he would be holding a meeting with the department heads in order to get an early start on the budget. DIRECTOR OF PARKS&RECREATION'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT City Engineer Wywrot reported that Rush-Copley was half done with the storm sewer project which is needed for the emergency room to be built in 2011. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported on snow plowing operations. He explained that two snowfalls ago,crews plowed at 3:00 a.m. A resident called an alderman complaining about the lack of plowing. He explained that that if it snows through non-peak rush hour time,plow crews wait until the snow ends. The plowing of the city takes eight to ten employees about five hours so it is more efficient and cost effective to wait until the snow event is over. CHIEF OF POLICE'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT No report. COMMUNITY&LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT River Road Bridge Replacement—Revised Intergovernmental Agreement (PW 2010-69) A motion was made by Alderman Plocher to repeal the motion of November 23,2010 approving an Intergovernmental Agreement for the replacement of the River Road bridge over Blackberry Creek and, in its stead,approve the revised Intergovernmental Agreement as presented to this meeting and authorize the Mayor and City Clerk to execute the same;seconded by Alderman Sutcliff. Alderman Golinski asked what the total cost was for the project. Mr.Wywrot stated that it was between $50,000.00 and$60,000.00. Alderman Golinski also questioned the indemnity clause in the agreement. Attorney Orr explained that Kendall County requested this and she agreed as the city is in control of most of the project. The Minutes of the Regular Meetine of the Citv Council—December 28,2010—aa2e 9 Motion approved by a roll call vote. Ayes-8 Nays-0 Munns-aye,Spears-aye,Plocher-aye,Werderich-aye, Golinski-aye,Teeling-aye,Gilson-aye,Sutcliff-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Alderman Spears stated that Director Dhuse had given her a copy of the snow plan which she sent to residents. She suggested that the plan be made available to residents. Mayor Burd suggested that it be put on the city's website. Administrator Olson noted that he included in his Administrators Weekly memo from the previous week. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Plocher;seconded by Alderman Spears. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 9:45 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois C/Ty Reviewed By: Agenda Item Number p Legal ❑ Bill List EST. 1836 Finance ■ ' - Engineer ❑ 4 � , rg (0 City Administrator ❑ Tracking Number 0 Public Works ❑ Ke ll c—y ®ALE ��• Agenda Item Summary Memo Title: Bill List Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AACVB AURORA AREA CONVENTION 123110-SUPER O1/11/11 01 FINANCE-DECEMBER SUPER 8 HOTEL 01-120-65-00-5844 01/25/11 795.11 MARKETING - HOTEL TAX 02 TAX ** COMMENT ** INVOICE TOTAL: 795.11 VENDOR TOTAL: 795.11 ACCURINT LEXISNEXIS RISK DATA MGMT. 1249304-20101231 12/31/10 01 POLICE-DECEMBER SEARCHES 01-210-65-00-5804 01/25/11 84.10 OPERATING SUPPLIES INVOICE TOTAL: 84.10 VENDOR TOTAL: 84.10 ARAMARK ARAMARK UNIFORM SERVICES 610-6972970 01/04/11 01 STREETS-UNIFORMS 01-410-62-00-5421 01/25/11 31.15 WEARING APPAREL 02 WATER OP-UNIFORMS 51-000-62-00-5421 31.15 WEARING APPAREL 03 SEWER OP-UNIFORMS 52-000-62-00-5421 31.17 WEARING APPAREL INVOICE TOTAL: 93.47 610-6978435 01/11/11 01 STREETS-UNIFORMS 01-410-62-00-5421 01/25/11 30.59 WEARING APPAREL 02 WATER OP-UNIFORMS 51-000-62-00-5421 30.59 WEARING APPAREL 03 SEWER OP-UNIFORMS 52-000-62-00-5421 30.59 WEARING APPAREL INVOICE TOTAL: 91.77 VENDOR TOTAL: 185.24 ATT AT&T 6305533436-1210 01/13/11 01 POLICE-MONTHLY CHARGES 01-210-62-00-5436 01/25/11 37.94 TELEPHONE INVOICE TOTAL: 37.94 -1- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------------------------------------------------- ATT AT&T 6305536805-1210 12/25/10 01 WATER OP-MONTHLY CHARGES 51-000-62-00-5436 01/25/11 78.38 TELEPHONE INVOICE TOTAL: 78.38 VENDOR TOTAL: 116.32 ATTLONG AT&T LONG DISTANCE 82893213-1210 01/01/11 01 POLICE-MAIN LINE LONG DISTANCE 01-210-62-00-5436 01/25/11 9.48 TELEPHONE 02 ADMIN-FAX LONG DISTANCE 01-110-62-00-5436 0.05 TELEPHONE 03 WATER OP-LONG DISTANCE 51-000-62-00-5436 10.53 TELEPHONE INVOICE TOTAL: 20.06 VENDOR TOTAL: 20.06 BANKNY THE BANK OF NEW YORK 011211-BDIST 01/12/11 01 FINANCE-BUSINESS DISTRICT TAX 01-120-78-00-9004 01/25/11 21,515.17 BUSINESS DISTRICT REBATE 02 DISBURSEMENT ** COMMENT ** INVOICE TOTAL: 21,515.17 111510-STREBATE 11/15/10 01 FINANCE-KENDALL MARKETPLACE 01-120-78-00-9003 01/25/11 891.32 SALES TAX REBATE 02 SALES TAX REBATE ** COMMENT ** INVOICE TOTAL: 891.32 120110-STREBATE 12/22/10 01 FINANCE-KENDALL MARKETPLACE 01-120-78-00-9003 01/25/11 87,314.55 SALES TAX REBATE 02 SALE TAX REBATE JULY - SEPT. ** COMMENT ** INVOICE TOTAL: 87,314.55 VENDOR TOTAL: 109, 721.04 BCBS BLUE CROSS BLUE SHIELD DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------------------------------------------------- BCBS BLUE CROSS BLUE SHIELD 010711 01/07/11 01 FINANCE-FEBRUARY DENTAL INS. 01-120-50-00-5205 01/25/11 7, 106.68 BENEFITS- DENTAL/ VISION A 02 FINANCE-FEBRUARY HEALTH INS. 01-120-50-00-5203 78,396.85 BENEFITS- HEALTH INSURANCE INVOICE TOTAL: 85,503.53 VENDOR TOTAL: 85,503.53 BENNETTG BENNETT, GARY L. 122910 12/29/10 01 HEALTH & SANITATION-JANUARY - 01-540-62-00-5443 01/25/11 600.00 LEAF PICKUP 02 JUNE BRUSH BURNING ** COMMENT ** INVOICE TOTAL: 600.00 VENDOR TOTAL: 600.00 BNYCORP THE BANK OF NEW YORK 252-1522572 12/30/10 01 WATER OP-ADMIN FEE 2006A 51-000-62-00-5401 01/25/11 374.50 CONTRACTUAL SERVICES INVOICE TOTAL: 374.50 252-1522633 12/30/10 01 SEWER OP-ADMIN FEE 2004A 52-000-62-00-5401 01/25/11 374.50 CONTRACTUAL SERVICES INVOICE TOTAL: 374.50 252-1522634 12/30/10 01 WATER OP-ADMIN FEE 2004B 51-000-62-00-5401 01/25/11 374.50 CONTRACTUAL SERVICES INVOICE TOTAL: 374.50 252-1522635 12/30/10 01 FINANCE-ADMIN FEE 2004C 01-120-62-00-5401 01/25/11 374.50 CONTRACTUAL SERVICES INVOICE TOTAL: 374.50 VENDOR TOTAL: 1, 498.00 BPAMOCO BP AMOCO OIL COMPANY -3- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- BPAMOCO BP AMOCO OIL COMPANY 27944500-PW 12/24/10 01 STREETS-GASOLINE 01-410-65-00-5812 01/25/11 161.83 GASOLINE 02 WATER OP-GASOLINE 51-000-65-00-5812 161.83 GASOLINE 03 SEWER OP-GASOLINE 52-000-65-00-5812 161.64 GASOLINE INVOICE TOTAL: 485.50 VENDOR TOTAL: 485.50 CARGILL CARGILL, INC 3003048 12/29/10 01 WATER OP-SALT 51-000-62-00-5407 00204712 01/25/11 2,816.53 TREATMENT FACILITIES O&M INVOICE TOTAL: 2,816.53 VENDOR TOTAL: 2,816.53 CINTASFP CINTAS CORPORATION NO. 2 48740 01/10/11 01 STREETS-FIRE EXTINGUISHER 01-410-62-00-5416 01/25/11 85.75 MAINTENANCE PROPERTY 02 RECHARGE ** COMMENT ** INVOICE TOTAL: 85.75 VENDOR TOTAL: 85.75 COMCAST COMCAST CABLE 122610 12/26/10 01 POLICE-CABLE 01-210-65-00-5804 01/25/11 4.17 OPERATING SUPPLIES INVOICE TOTAL: 4.17 VENDOR TOTAL: 4.17 COMDIR COMMUNICATIONS DIRECT INC SR93129 12/30/10 01 POLICE-FACTORY REPAIRS TO DVR 01-210-62-00-5408 01/25/11 535.00 MAINTENANCE - EQUIPMENT -4- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------- COMDIR COMMUNICATIONS DIRECT INC SR93129 12/30/10 02 ASSEMBLY ** COMMENT ** 01/25/11 INVOICE TOTAL: 535.00 VENDOR TOTAL: 535.00 COMED COMMONWEALTH EDISON 0185079109-0111 01/03/11 01 WATER OP-420 FAIRHAVEN DR 51-000-62-00-5435 01/25/11 163.65 ELECTRICITY INVOICE TOTAL: 163.65 0435113116-0111 01/05/11 01 STREETS-LIGHTS 01-410-62-00-5435 01/25/11 125.73 ELECTRICITY INVOICE TOTAL: 125.73 0903040077-0111 12/30/10 01 STREETS-LIGHTS 01-410-62-00-5435 01/25/11 2,969.14 ELECTRICITY INVOICE TOTAL: 2, 969.14 0908014004-0111 01/04/11 01 WATER OP-WELLS 51-000-62-00-5435 01/25/11 155.45 ELECTRICITY INVOICE TOTAL: 155.45 0966038077-0111 12/30/10 01 STREETS-LIGHTS 01-410-62-00-5435 01/25/11 142.44 ELECTRICITY INVOICE TOTAL: 142.44 1407125045-0111 01/05/11 01 SEWER OP-FOXHILL 7 LIFT 52-000-62-00-5435 01/25/11 106.10 ELECTRICITY INVOICE TOTAL: 105.10 2019099044-0111 01/07/11 01 WATER OP-WELLS 51-000-62-00-5435 01/25/11 45.21 ELECTRICITY INVOICE TOTAL: 45.21 2668047007-0111 12/29/10 01 SEWER OP-1908 RAINTREE RD 52-000-62-00-5435 01/25/11 236.30 ELECTRICITY INVOICE TOTAL: 236.30 -5- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/2512011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 2961017043-0111 12/30/10 01 SEWER OP-LIFT STATION 52-000-62-00-5435 01/25/11 117.36 ELECTRICITY INVOICE TOTAL: 117.36 4085080033-0111 01/05/11 01 WATER OP-1991 CANNONBALL TRAIL 51-000-62-00-5435 01/25/11 444.95 ELECTRICITY INVOICE TOTAL: 444.95 4449087016-0111 01/07/11 01 SEWER OP-LIFT STATIONS 52-000-62-00-5435 01/25/11 1,602.03 ELECTRICITY INVOICE TOTAL: 1,602.03 4475093053-1210 12/29/10 01 WATER OP-610 TOWER LANE 51-000-62-00-5435 01/25/11 126.83 ELECTRICITY INVOICE TOTAL: 126.83 VENDOR TOTAL: 6,235.19 CONSTELL CONSTELLATION NEW ENERGY 0002609914 01/06/11 01 SEWER OP-420 FAIRHAVEN DR 52-000-62-00-5435 01/25/11 383.97 ELECTRICITY INVOICE TOTAL: 383.97 0002616461 01/07/11 01 WATER OP-2224 TREMONT STREET 51-000-62-00-5435 01/25/11 3,605.48 ELECTRICITY INVOICE TOTAL: 3,605.48 VENDOR TOTAL: 3,989.45 CPICOMP CPI CPI-428 01/07/11 01 FINANCE-ONSITE COMPUTER/SERVER 01-120-75-00-7002 01/25/11 1,520.00 COMPUTER EQUIP & SOFTWARE 02 ASSISTANCE ** COMMENT ** INVOICE TOTAL: 1,520.00 VENDOR TOTAL: 1,520.00 DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------ CPRCOUNT DALE PENN JR. 2011-00001 01/14/11 01 POLICE-CPR CLASS FOR 27 PEOPLE 01-210-64-00-5604 01/25/11 680.00 TRAINING & CONFERENCE INVOICE TOTAL: 680.00 VENDOR TOTAL: 680.00 EXELON EXELON ENERGY 200306900050 01/06/11 01 STREETS-LIGHTS 01-410-62-00-5435 01/25/11 270.21 ELECTRICITY INVOICE TOTAL: 270.21 200307000040 12/29/10 01 STREETS-LIGHTS 01-410-62-00-5435 01/25/11 2, 703.71 ELECTRICITY INVOICE TOTAL: 2,703.71 VENDOR TOTAL: 2,973.92 FARREN FARREN HEATING & COOLING 7022 12/28/10 01 STREETS-REPLACED HIGH LIMIT 01-410-62-00-5416 01/25/11 151.40 MAINTENANCE PROPERTY 02 SWITCH ** COMMENT ** INVOICE TOTAL: 151.40 VENDOR TOTAL: 151.40 FLATSOS RAQUEL HERRERA 010511 01/05/11 01 POLICE-TIRES 01-210-62-00-5409 01/25/11 240.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 240.00 VENDOR TOTAL: 240.00 FOXRIDGE FOX RIDGE STONE 2025 01/03/11 01 WATER OP-PEA GRAVEL 51-000-65-00-5817 01/25/11 407.05 GRAVEL INVOICE TOTAL: 407.05 VENDOR TOTAL: 407.05 -7- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ GJOVIKCH GJOVIK CHEVROLET CTCS167251 01/06/11 01 POLICE-REPAIRED INTERNAL FAULT 01-210-62-00-5409 01/25/11 351.17 MAINTENANCE - VEHICLES 02 IN DRIVER DOOR MODULE ** COMMENT ** INVOICE TOTAL: 351.17 VENDOR TOTAL: 351.17 GRAINCO GRAINCO FS., INC. 729939 12/15/10 01 WATER O-LP GAS 51-000-65-00-5804 01/25/11 19.50 OPERATING SUPPLIES INVOICE TOTAL: 19.50 VENDOR TOTAL: 19.50 GREATAME GREATAMERICA LEASING CORP. 10451543 01/07/11 01 FINANCE-COPIER LEASE 01-120-62-00-5412 01/25/11 736.00 MAINTENANCE- PHOTOCOPIERS INVOICE TOTAL: 736.00 VENDOR TOTAL: 736.00 HACH HACH COMPANY 7047609 12/28/10 01 WATER OP-CHEMICALS 51-000-62-00-5407 01/25/11 140.45 TREATMENT FACILITIES O&M INVOICE TOTAL: 140.45 VENDOR TOTAL: 140.45 IGFOA ILLINOIS GFOA 122710 12/27/10 01 FINANCE-IGFOA ANNUAL DUES 01-120-64-00-5600 01/25/11 195.00 DUES INVOICE TOTAL: 195.00 VENDOR TOTAL: 195.00 ILEPA ILLINOIS E.P.A. FISCAL SERVICE -8- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------ ILEPA ILLINOIS E.P.A. FISCAL SERVICE L17-1563-8 12/31/10 01 WATER OP-PRINCIPAL PAYMENT 51-200-66-00-6041 01/25/11 42,009.14 IEPA L17-156300 PRINCIPAL 02 WATER OP-INTEREST PAYMENT 51-200-66-00-6041 20,505.94 IEPA L17-156300 PRINCIPAL INVOICE TOTAL: 62,515.08 VENDOR TOTAL: 62,515.08 IPRF ILLINOIS PUBLIC RISK FUND 768 01/03/11 01 FINANCE-FEBRUARY WORKER'S 01-120-62-00-5400 01/25/11 10, 470.00 INSURANCE- LIABILITY & PRO 02 COMPENSATION AND ADMIN FEES ** COMMENT ** INVOICE TOTAL: 10,470.00 VENDOR TOTAL: 10,470.00 JCM JCM UNIFORMS, INC. 647792 12/29/10 01 POLICE-SHOES 01-210-62-00-5421 01/25/11 63.36 WEARING APPAREL INVOICE TOTAL: 63.36 647996 01/05/11 01 POLICE-STINGER REPLACEMENT 01-210-62-00-5408 01/25/11 133.81 MAINTENANCE - EQUIPMENT 02 BATTERY, MAGLITE RECHARGEABLE ** COMMENT ** 03 BATTERY ** COMMENT ** INVOICE TOTAL: 133.81 647999 01/05/11 01 POLICE-STINGER BULB 01-210-62-00-5408 01/25/11 11.90 MAINTENANCE - EQUIPMENT 02 POLICE-CLIP ON BADGE HOLDER 01-210-62-00-5421 11.95 WEARING APPAREL INVOICE TOTAL: 23.85 648003 01/05/11 01 POLICE-BOOTS, TROUSERS 01-210-62-00-5421 01/25/11 230.95 WEARING APPAREL INVOICE TOTAL: 230.95 VENDOR TOTAL: 451.97 -9- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 14:26:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KENPRINT ANNETTE M. POWELL 18132 01/10/11 01 FINANCE-AP CHECK STOCK 01-120-65-00-5804 01/25/11 136.45 OPERATING SUPPLIES INVOICE TOTAL: 136.45 VENDOR TOTAL: 136.45 KONICAMI KONICA MINOLTA BUSINESS 216601890 12/30/10 01 POLICE-COPIER CHARGES 01-210-65-00-5809 01/25/11 12.38 PRINTING & COPYING INVOICE TOTAL: 12.38 216601891 12/30/10 01 ADMIN-COLOR COPIER CHARGES 01-110-65-00-5809 01/25/11 203.28 PRINTING & COPYING 02 ADMIN-B/W COPIER CHARGES 01-110-65-00-5809 95.21 PRINTING & COPYING INVOICE TOTAL: 298.49 216601954 12/30/10 01 WATER OP-COPIER CHARGES 51-000-65-00-5809 01/25/11 10.60 PRINTING & COPYING INVOICE TOTAL: 10.60 216601955 12/30/10 01 POLICE- COPIER CHARGES 01-210-65-00-5809 01/25/11 71.89 PRINTING & COPYING INVOICE TOTAL: 71.89 216601956 12/30/10 01 ENG-COPIER CHARGES 01-150-65-00-5809 01/25/11 31.43 PRINTING & COPYING 02 COMM/DEV-COPIER CHARGES 01-220-65-00-5809 31.43 PRINTING & COPYING INVOICE TOTAL: 62.86 VENDOR TOTAL: 456.22 LAWSON LAWSON PRODUCTS 9945593 01/06/11 01 STREETS-LOCK NUTS, BOLTS 01-410-65-00-5804 01/25/11 107.37 OPERATING SUPPLIES INVOICE TOTAL: 107.37 VENDOR TOTAL: 107.37 -10- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # PO. # DUE DATE ITEM AMT ------------------------------------ --------------------- - ------------ _ - ----------- ----- ------ LEYENDEK KRISTIA R.M. LEYENDECKER 11/2010 01/13/11 01 ADMIN-NOVEMBER 18 & NOVEMBER 01-110-62-00-5401 01/25/11 170.00 CONTRACTUAL SERVICES 02 16 MEETING MINUTES ** COMMENT ** INVOICE TOTAL: 170.00 VENDOR TOTAL: 170.00 MCKIRGN RANDY MCKIRGAN 98118 12/02/10 01 STREETS-DIESEL 01-410-65-00-5812 00204761 01/25/11 777.92 GASOLINE 02 WATER OP-DIESEL 51-000-65-00-5812 777.92 GASOLINE 03 SEWER OP-DIESEL 52-000-65-00-5812 777.92 GASOLINE INVOICE TOTAL: 2,333.76 98197 12/13/10 01 STREETS-DIESEL 01-410-65-00-5812 00204761 01/25/11 692.07 GASOLINE 02 WATER OP-DIESEL 51-000-65-00-5812 692.07 GASOLINE 03 SEWER OP-DIESEL 52-000-65-00-5812 692.06 GASOLINE INVOICE TOTAL: 2,076.20 98200 12/13/10 01 WATER OP-WATER TREATMENT PLANT 51-000-62-00-5407 00204761 01/25/11 2,826.73 TREATMENT FACILITIES O&M 02 GENERATOR DIESEL ** COMMENT ** INVOICE TOTAL: 2,826.73 98247 12/23/10 01 STREETS-DIESEL 01-410-65-00-5812 00204761 01/25/11 657.94 GASOLINE 02 WATER OP-DIESEL 51-000-65-00-5812 657.94 GASOLINE 03 WATER OP-DIESEL 51-000-65-00-5812 657.94 GASOLINE INVOICE TOTAL: 1,973.82 VENDOR TOTAL: 9,210.51 DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 53075 12/27/10 01 WATER OP-STARTER HANDLE & ROPE 51-000-65-00-5804 01/25/11 3.49 OPERATING SUPPLIES INVOICE TOTAL: 3.49 53573 12/29/10 01 POLICE-LEATHER CLEANER, KEYS 01-210-62-00-5409 01/25/11 8.77 MAINTENANCE - VEHICLES INVOICE TOTAL: 8.77 55090 01/05/11 01 SEWER OP-CLEANER, TOWELS, 52-000-65-00-5805 01/25/11 12.05 SHOP SUPPLIES 02 GRIPPER ** COMMENT ** INVOICE TOTAL: 12.05 55330 01/06/11 01 SEWER OP-PAINT 52-000-65-00-5805 01/25/11 20.94 SHOP SUPPLIES INVOICE TOTAL: 20.94 55491 01/07/11 01 POLICE-CONCRETE EPDXY 01-210-62-00-5409 01/25/11 4.99 MAINTENANCE - VEHICLES INVOICE TOTAL: 4.99 VENDOR TOTAL: 50.24 MJELECT MJ ELECTRICAL SUPPLY, INC. 1119904-00 12/25/10 01 STREETS-BULBS 01-410-62-00-5416 01/25/11 21.50 MAINTENANCE PROPERTY INVOICE TOTAL: 21.50 VENDOR TOTAL: 21.50 MOHMS MIDWEST OCCUPATIONAL HEALTH MS 203609-CITY 01/05/11 01 SEWER OP-RANDOM CONSORTIUM 52-000-62-00-5401 01/25/11 60.00 CONTRACTUAL SERVICES 02 2011 MANAGEMENT FEE FOR 3 ** COMMENT ** DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------- MOHMS MIDWEST OCCUPATIONAL HEALTH MS 203609-CITY 01/05/11 03 DRIVERS ** COMMENT ** 01/25/11 04 STREETS-RANDOM CONSORTIUM 01-410-62-00-5401 100.00 CONTRACTUAL SERVICES 05 2011 MANAGEMENT FEE FOR 5 ** COMMENT ** 06 DRIVERS ** COMMENT ** 07 WATER OP-RANDOM CONSORTIUM 51-000-62-00-5401 80.00 CONTRACTUAL SERVICES 08 2011 MANAGEMENT FEE FOR 4 ** COMMENT ** 09 DRIVERS ** COMMENT ** INVOICE TOTAL: 240.00 VENDOR TOTAL: 240.00 MOONBEAM DIANE GIANNELLI OAKLEY 119 10/26/10 01 COMM/RELATIONS-VIDEO SERVICE 01-130-62-00-5401 01/25/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 120 11/09/10 01 COMM/RELATIONS-VIDEO SERVICES 01-130-62-00-5401 01/25/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 121 11/23/10 01 COMM/RELATIONS-VIDEO SERVICES 01-130-62-00-5401 01/25/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 122 12/14/10 01 COMM/RELATIONS-VIDEO SERVICES 01-130-62-00-5401 01/25/11 100.00 CONTRACTUAL SERVICES INVOICE TOTAL: 100.00 VENDOR TOTAL: 250.00 NICOR NICOR GAS 00-41-22-8748 4-0111 01/06/11 01 ADMIN-1107 PRAIRIE LANE 01-110-78-00-9002 01/25/11 40.73 NICOR GAS INVOICE TOTAL: 40.73 DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NICOR NICOR GAS 15-41-50-1000 6-0111 01/06/11 01 ADMIN-804 GAME FARM RD 01-110-78-00-9002 01/25/11 469.29 NICOR GAS INVOICE TOTAL: 469.29 15-63-74-5733 2-0111 01/03/11 01 ADMIN-1955 BRIDGE STREET 01-110-78-00-9002 01/25/11 34.09 NICOR GAS INVOICE TOTAL: 34.09 15-64-61-3532 5-0111 01/06/11 01 ADMIN-1991 CANNONBALL TRAIL 01-110-78-00-9002 01/25/11 37.44 NICOR GAS INVOICE TOTAL: 37.44 20-52-56-2042 1-0111 01/07/11 01 ADMIN-420 FAIRHAVEN DR 01-110-78-00-9002 01/25/11 81.49 NICOR GAS INVOICE TOTAL: 81.49 23-45-91-4862 5-0111 01/04/11 01 ADMIN-101 BRUELL STREET 01-110-78-00-9002 01/25/11 89.51 NICOR GAS INVOICE TOTAL: 89.51 31-61-67-2493 1-0111 01/06/11 01 ADMIN-276 WINDHAM CIRCLE 01-110-78-00-9002 01/25/11 35.90 NICOR GAS INVOICE TOTAL: 35.90 45-12-25-4081 3-0111 01/03/11 01 ADMIN-201 W. HYDRAULIC 01-110-78-00-9002 01/25/11 355.72 NICOR GAS INVOICE TOTAL: 355.72 46-69-47-6727 1-0111 01/12/11 01 ADMIN-1975 BRIDGE STREET 01-110-78-00-9002 01/25/11 93.44 NICOR GAS INVOICE TOTAL: 93.44 49-25-61-1000 5-0111 01/03/11 01 ADMIN-1VAN EMMON RD. 01-110-78-00-9002 01/25/11 185.73 NICOR GAS INVOICE TOTAL: 185.73 -14- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT #------------P.O. # ---DUE-DATE------------ITEM-AMT ----------------------------------------------------------------------------- ----- NICOR NICOR GAS 66-70-44-6942 9-0111 01/07/11 01 ADMIN-100 RAINTREE RD 01-110-78-00-9002 01/25/11 89.82 NICOR GAS INVOICE TOTAL: 89.82 77-35-71-1000 4-0111 01/06/11 01 ADMIN-131 E. HYDRAULIC 01-110-78-00-9002 01/25/11 201.07 NICOR GAS INVOICE TOTAL: 201.07 VENDOR TOTAL: 1, 714.23 OUTSEN OUTSEN ELECTRIC INC. 24043 01/06/11 01 STREETS-LABOR TO TEST RR 01-410-62-00-5414 01/25/11 212.00 MAINTENANCE-TRAFFIC SIGNAL 02 PRE-EMPTION AND OPERATION OF ** COMMENT ** 03 INTERSECTION ** COMMENT ** INVOICE TOTAL: 212.00 VENDOR TOTAL: 212.00 PARADISE PARADISE CAR WASH 222019 01/03/11 01 POLICE-DECEMBER CAR WASHES 01-210-62-00-5409 01/25/11 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 QUILL QUILL CORPORATION 1140096 12/27/10 01 ADMIN-BATTERIES 01-110-65-00-5802 01/25/11 11.69 OFFICE SUPPLIES INVOICE TOTAL: 11.69 7748473 09/02/10 01 SEWER OP-PAPER TOWELS, SOAP 52-000-65-00-5802 01/25/11 275.78 OFFICE SUPPLIES INVOICE TOTAL: 275.78 VENDOR TOTAL: 287.47 -15- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------- R0000594 BRIAN BETZWISER 020111 01/15/11 01 PW CAPITAL-FEBRUARY WOLF ST. 21-000-75-00-7110 01/25/11 6,857.92 PW BUILDING PAYMENT 02 PAYMENT ** COMMENT ** INVOICE TOTAL: 6,857.92 VENDOR TOTAL: 6,857.92 RUSITYORK RUSH-COPLEY HEALTHCARE 3045 12/21/10 01 STREETS-DRUG TEST 01-410-75-00-7004 01/25/11 45.00 SAFETY EQUIPMENT 02 WATER OP-DRUG TESTS 51-000-75-00-7004 90.00 SAFETY EQUIPMENT 03 SEWER OP-DRUG TEST 52-000-75-00-7004 45.00 SAFETY EQUIPMENT INVOICE TOTAL: 180.00 VENDOR TOTAL: 180.00 SCHWARTD SCHWARTZKOPF, DON 112910 01/13/11 01 POLICE-2P2 TRAINING MEAL 01-210-64-00-5605 01/25/11 42.30 TRAVEL EXPENSES 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 42.30 VENDOR TOTAL: 42.30 SHREDIT SHRED-IT 021414145 01/12/11 01 ADMIN-SHREDDING 01-110-65-00-5804 01/25/11 145.52 OPERATING SUPPLIES INVOICE TOTAL: 145.52 VENDOR TOTAL: 145.52 SMITHB BEN SMITH 021610 01/06/11 01 COMM/RELATIONS-LIVE 01-130-78-00-9010 01/25/11 250.00 COMMUNITY EVENTS -16- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- SMITHB BEN SMITH 021610 01/06/11 02 ENTERTAINMENT FOR COMMUNITY ** COMMENT ** 01/25/11 03 VOLUNTEER APPRECIATION ** COMMENT ** INVOICE TOTAL: 250.00 VENDOR TOTAL: 250.00 STERLING STERLING CODIFIERS, INC. 10730 01/01/11 01 ADMIN-2011 HOSTING FEE 01-110-61-00-5311 01/25/11 500.00 CODIFICATION INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 STREICH STREICHERS I800222 12/29/10 01 POLICE-POLO SHIRT 01-210-62-00-5421 01/25/11 39.99 WEARING APPAREL INVOICE TOTAL: 39.99 I800944 01/03/11 01 POLICE-IRRITANTS 01-210-62-00-5408 01/25/11 50.25 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 50.25 I801395 01/04/11 01 POLICE-GLOVES 01-210-65-00-5803 01/25/11 44.00 EVIDENCE TECH SUPPLIES INVOICE TOTAL: 44.00 VENDOR TOTAL: 134.24 TUFFY TUFFY AUTO SERVICE CENTER 20801 01/03/11 01 POLICE-OIL CHANGE 01-210-62-00-5409 01/25/11 23.96 MAINTENANCE - VEHICLES INVOICE TOTAL: 23.96 20818 01/04/11 01 POLICE-OIL CHANGE 01-210-62-00-5409 01/25/11 29.95 MAINTENANCE - VEHICLES INVOICE TOTAL: 29.95 -17- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------------------------------------- TUFFY TUFFY AUTO SERVICE CENTER 20842 01/05/11 01 POLICE-OIL CHANGE 01-210-62-00-5409 01/25/11 23.96 MAINTENANCE - VEHICLES INVOICE TOTAL: 23.96 20852 01/05/11 01 POLICE-OIL CHANGE, SPARK PLUG, 01-210-62-00-5409 01/25/11 475.47 MAINTENANCE - VEHICLES 02 IGNITION COIL, IGNITION COIL ** COMMENT ** 03 BOOTS ** COMMENT ** INVOICE TOTAL: 475.97 20865 01/06/11 01 POLICE-STARTER, IGNITION COIL, 01-210-62-00-5409 01/25/11 535.31 MAINTENANCE - VEHICLES 02 SERPENTINE BELT, BELT ** COMMENT ** 03 TENSIONER ** COMMENT ** INVOICE TOTAL: 535.31 20931 01/10/11 01 POLICE-BATTERY 01-210-62-00-5409 01/25/11 129.35 MAINTENANCE - VEHICLES INVOICE TOTAL: 129.35 VENDOR TOTAL: 1,218.00 UPS UNITED PARCEL SERVICE 00004296X2520 12/25/10 01 ADMIN-2 PKGS. TO KFO 01-110-65-00-5808 01/25/11 83.36 POSTAGE & SHIPPING INVOICE TOTAL: 83.36 VENDOR TOTAL: 83.36 VEOLIA VEOLIA ES SOLID WASTE MIDWEST TO610047 12/25/10 01 HEALTH & SANITATION-DECEMBER 01-540-62-00-5442 01/25/11 97,817.69 GARBAGE SERVICES 02 SERVICE ** COMMENT ** INVOICE TOTAL: 97,817.69 VENDOR TOTAL: 97,817.69 -1q- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VESCO VESCO R55466 01/12/11 01 LAND CASH-PLAYGROUND BID 72-000-26-00-2606 01/25/11 119.00 RAINTREE REIMB. ESCROW 02 DOCUMENT PLAN COPIES ** COMMENT ** INVOICE TOTAL: 119.00 VENDOR TOTAL: 119.00 WHOLTIRE WHOLESALE TIRE 136116 01/04/11 01 POLICE-BATTERY, TIRE REPAIR 01-210-62-00-5409 01/25/11 87.95 MAINTENANCE - VEHICLES INVOICE TOTAL: 87.95 136188 01/10/11 01 POLICE-TIRE REPAIR 01-210-62-00-5409 01/25/11 15.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 15.00 136189 01/10/11 01 POLICE-TIRES, DIAGNOSTIC SCAN, 01-210-62-00-5409 01/25/11 171.45 MAINTENANCE - VEHICLES 02 TIRE MOUNTING & DISPOSAL ** COMMENT ** INVOICE TOTAL: 171.45 VENDOR TOTAL: 274.40 WILDATRY WILDMAN, HARROLD, ALLEN & 438990 12/27/10 01 ADMIN-LOCAL SITING ENGAGEMENT 01-110-61-00-5300 01/25/11 5,917.85 SPECIAL COUNSEL INVOICE TOTAL: 5,917.85 VENDOR TOTAL: 5,917.85 WINTEREQ WINTER EQUIPMENT COMPANY IV08260 12/06/10 01 STREETS-CURB GUARDS 01-410-62-00-5408 00204772 01/25/11 663.83 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 663.83 _ip_ DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- WINTEREQ WINTER EQUIPMENT COMPANY IV08871 12/28/10 01 STREETS-20 STEEL BLADES 01-410-62-00-5408 00204772 01/25/11 3,435.50 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 3,435.50 VENDOR TOTAL: 4,099.33 WOLFCOMP WOLF & COMPANY 88577 12/31/10 01 FINANCE-FYE 2010 AUDIT 01-120-61-00-5304 01/25/11 10,000.00 AUDIT FEES & EXPENSES 02 PROGRESS BILLING ** COMMENT ** INVOICE TOTAL: 10,000.00 VENDOR TOTAL: 10,000.00 YBSD YORKVILLE BRISTOL DEC2010 01/06/11 01 TRUST & AGENCY-DECEMBER 95-000-78-00-9008 01/25/11 271,854.03 YBSD PAYMENTS 02 SANITARY FEES ** COMMENT ** INVOICE TOTAL: 271,859.03 VENDOR TOTAL: 271,854.03 YORKACE YORKVILLE ACE & RADIO SHACK 136136 01/04/11 01 POLICE-FLASHLIGHT BULBS 01-210-62-00-5408 01/25/11 17.98 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 17.98 136199 01/11/11 01 SEWER OP-WATCH BATTERY 52-000-65-00-5802 01/25/11 11.99 OFFICE SUPPLIES INVOICE TOTAL: 11.99 VENDOR TOTAL: 29.97 YORKCLER YORKVILLE CLERK'S ACCOUNT 142623 01/12/11 01 ADMIN-WARRANTY DEED FOR 01-110-65-00-5804 01/25/11 50.00 OPERATING SUPPLIES -20- DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- YORKCLER YORKVILLE CLERK'S ACCOUNT 142623 01/12/11 02 BRISTOL BAY PARK ** COMMENT ** 01/25/11 03 WATER OP-WATER LIENS 51-000-42-00-4240 245.00 BULK WATER SALES 04 WATER OP-RELEASE OF WATER LIEN 51-000-42-00-4240 49.00 BULK WATER SALES 05 DEVELOPER ESCROW-ORDINANCE 90-026-26-00-0011 51.00 ESCROW - LEGAL 06 APPROVING SPECIAL USE PERMIT ** COMMENT ** INVOICE TOTAL: 395.00 VENDOR TOTAL: 395.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 945587 12/13/10 01 WATER OP-OIL FILTERS 51-000-62-00-5409 01/25/11 5.26 MAINTENANCE-VEHICLES INVOICE TOTAL: 5.26 VENDOR TOTAL: 5.26 YOUNGM MARLYS J. YOUNG 111710 01102111 01 ADMIN-NOVEMBER 17 MEETING 01-110-62-00-5401 01/25/11 72.50 CONTRACTUAL SERVICES 02 MINUTES ** COMMENT ** INVOICE TOTAL: 72.50 120710 12/28/10 01 ADMIN-DECEMBER 7 MEETING 01-110-62-00-5401 01/25/11 60.00 CONTRACTUAL SERVICES 02 MINUTES ** COMMENT ** INVOICE TOTAL: 60.00 121510 01/08/11 01 ADMIN-DECEMBER 15 MEETING 01-110-62-00-5401 01/25/11 25.00 CONTRACTUAL SERVICES 02 MINUTES ** COMMENT ** INVOICE TOTAL: 25.00 _9y_ DATE: 01/19/11 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 14:26:22 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/25/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YOUNGM MARLYS J. YOUNG 122110 01/12/11 01 ADMIN-DECEMBER 21 MEETING 01-110-62-00-5401 01/25/11 47.50 CONTRACTUAL SERVICES 02 MINUTES ** COMMENT ** INVOICE TOTAL: 47.50 VENDOR TOTAL: 205.00 ZENON ZENON COMPANY 5547A 12/09/10 01 LAND CASH-1ST HALF PAYMENT FOR 72-000-75-00-7333 00102224 01/25/11 28,000.00 RAINTREE VILLAGE 02 PLAYGROUND STRUCTURE AT ** COMMENT ** 03 RAINTREE PARK B ** COMMENT ** INVOICE TOTAL: 28,000.00 VENDOR TOTAL: 28,000.00 TOTAL ALL INVOICES: 734,531.39 -22- UNITED CITY OF YORKVILLE PAYROLL SUMMARY 1115/2011 REGULAR OVERTIME TOTAL IMRF S. SECURITY TOTALS ADMINISTRATION 7,136.29 0.00 7,136.29 678.67 497.79 8,312.75 FINANCE 6,406.13 0.00 6,406.13 609.22 480.24 7,495.59 COMMUNITY REL. 1,250.00 0.00 1,250.00 0.00 76.50 1,326.50 ENGINEERING 6,197.74 0.00 6,197.74 589.41 459.48 7,246.63 POLICE 75,438.66 1,737.98 77,176.64 424.98 5,678.09 83,279.71 COMMUNITY DEV. 9,015.21 0.00 9,015.21 857.34 657.60 10,530.15 STREETS 11,550.34 258.68 11,809.02 11123.05 879.99 13,812.06 WATER 12,401.44 0.00 12,401.44 1,179.37 902.90 14,483.71 SEWER 8,085.20 0.00 8,085.20 768.89 586.72 9,440.81 PARKS 13,791.84 0.00 13,791.84 1,311.59 1,017.46 16,120.89 RECREATION 8,988.65 0.00 8,988.65 663.69 679.06 10,331.40 REC. CENTER 9,900.93 0.00 9,900.93 497.59 751.61 11,150.13 LIBRARY 20,725.68 0.00 20,725.68 880.75 1,560.25 23,166.68 TOTALS 190,888.11 1,996.66 192,884.77 9,584.55 14,227.69 216,697.01 TOTAL PAYROLL 1/1512011 216,697.01 TOTAL INVOICES 1/25/2011 734,531.39 TOTAL DISBURSEMENTS 951,228.40 _,q_ CO. Reviewed By: Agenda Item Number O J -e Legal ❑ Mayor#1 EST. 1836 Finance ❑ N -- . Engineer ❑ Tracking Number ® cry City Administrator r Consultant ❑ CC 2011-04 ilk E Agenda Item Summary Memo Title: Raintree Park B Surfacing Bid Meeting and Date: City Council, January 25, 2011 Synopsis: Low bidder for the Raintree Park B excavation, grading and surfacing construction bid approved by Park Board on January 13, 2011. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval to enter into a contract with Evans & Son Blacktop, Inc. in the amount of$87,910.70 for tennis court construction. Submitted by: Bart Olson Community Development Name Department Agenda Item Notes: See attached staff report submitted to Park Board. Park Board approved awarding the contract to Evans & Son Blacktop, Inc. The project is part of an OSLAD grant. Memorandum EST, 'ti `�-- lass To: Yorkville Park Board From: Laura Schraw, City Park Designer ��i��a CC: Scott Sleezer, Superintendent of Parks gl C-4.S- Bart Olson, Interim Director of Parks &Recreation Kr wau 0-'V �ILE January 7, 2011 Subject: Raintree Park B Tennis Court Surfacing, Excavation, and Grading On November 30, 2010, we opened the bid results for the Raintree Park B Tennis Court Surfacing, Excavation, and Grading. Bid results are as follows: Company Total Base Bid Accu-Paving $116,078.90 Evans & Son $87,910.70 M-C Sports $114,285.53 No alternates were selected. The only alternate in the bid is a unit cost for geotextile fabric in case of unstable soils found during excavation. Soil borings are not completed prior to construction documents due to the cost. Therefore, the unit cost of geotextile fabric is included as an alternate bid in case substandard soils are encountered during construction. With an established unit price included in the alternate bids, if necessary, the contractor, as directed by Staff, would install fabric to stabilize the subbase at the unit cost listed. All references have indicated that Evans & Son are a reputable contractor. Staff is requesting that we award the bid to Evans and Son Blacktop, Inc., of West Chicago, IL, in the amount of$87,910.70. C/T` Reviewed By: Agenda Item Number .�' s O J 0 , - -� Legal ❑ Mayor#2 leas esr. �. l Finance F1 Engineer ❑ Trackin g Number Gl City Administrator Consultant El❑ CC 2011-05 CIE Agenda Item Summary Memo Title: Raintree Park B Fencing Bid Meeting and Date: City Council, January 25, 2011 Synopsis: Low bidder for the Raintree Park B fence construction bid approved by Park Board on January 13, 2011. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval to enter into a contract with Fence Connection, Inc. in the amount of$37,975.68 for tennis court fence construction. Submitted by: Bart Olson Community Development Name Department Agenda Item Notes: See attached staff report submitted to Park Board. Park Board approved awarding the contract to Fence Connection, Inc. The project is part of an OSLAD grant. C'''y Memorandum p EsrJ.1 " ass To: Yorkville Park Board From: Laura Schraw, City Park Designer CC: Scott Sleezer, Superintendent of Parks 0 Bart Olson, Interim Director of Parks &Recreation KeMaC County �kE January 7, 2011 Subject: Raintree Park B Tennis Court Fencing On November 30, 2010, we opened the bid results for the Raintree Park B Tennis Court Fencing. Bid results are as follows: Company Total Base Bid Alternates #3 &#4 Total Action Fence Contractors, Inc. $29,526.00 $29,300.00 $58,826.00 Custom Built Fence $34,026.00 $6,800.00 $40,826.00 Fence Connection, Inc. $31,975.68 $6,000.00 $37,975.68 Kendall County Fence $36,810.00 $41,000.00 $77,810.00 Northern Illinois Fence $35,955.60 $33,979.00 $69.934.60 Peerless Fence $32,665.00 $31,280.00 $63,945.00 Alternates#3 and#4 are for the PVC coating upcharge for the tennis court fencing and the baseball backstop fencing. Staff recommends selecting the PVC coating alternate. Discrepancies in the Alternate bids were because several of the contractors assumed that the alternate was for furnishing the fence in the alternate bid, not just an upgrade charge for PVC coating. It was clearly stated that the alternate was to be for PVC coating only, not furnish and install PVC coated fencing. If we were to include the galvanized fence as an add alt and the PVC coated fence as an add alt, then they would have bid it correctly because we would be selecting one of the two alternates. As our bid documents are written, the contract awarded is for the BASE BID plus any alternates that are selected. The City Attorney has reviewed these documents and recommended selecting the bids as they were bid to the City. Re-bidding the project would cost significant Staff time for changes to plans, preparation of construction documents and specification books, printing costs, newspaper advertisement, and plan distribution, collection, and bid opening, checking references, and recommending a contractor. The result of bidders trying to underbid each other rather than completing the work for the appropriate cost could impact the quality of construction. Rebidding would only result in minimal savings because the bids would be slightly lower,but the Staff time spent on re-bidding would significantly decrease any real savings. All references for Fence Connection, Inc. have indicated that they are a reputable contractor. Staff is requesting that we award the bid to Fence Connection, Inc. out of Elgin, IL, in the amount of$37,975.68. Reviewed By: Agenda Item Number � O J Legal ❑ Mayor#3 1836 EST. Finance ❑ —�_ - Engineer ❑ Tracking Number -t U1 City Administrator ❑ ®� r`-v— �� Consultant K—RC- ❑ ty CC 2011-06 [.E Mayor ❑ Agenda Item Summary Memo Title: Ordinance Approving a Settlement Agreement Meeting and Date: City Council 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Burd Name Department Agenda Item Notes: A, C/ry Reviewed By: Agenda Item Number J - 0-� Legal ❑ PW#1 EST. 1836 Finance ❑ Engineer ❑ Tracking Number 4 � City Administrator ■ 11,4-1 1 0 �® Consultant ❑ PW 2011-06 Kansan t—Y ` F1 f<CE Agenda Item Summary Memo Title: Sewer Infrastructure Improvement and Maintenance Fee Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC agenda. Item Number: PW 2011-06 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Please see attached information. The Public Works Committee recommended that this be implemented starting with the February bill resulting in a$2.80 per month per user bonding fee. CI p Memorandum To: Public Works Committee EST. 1836 From: Bart Olson, City Administrator co CC: lw1a C-1 Sox ® Date: January 14, 2011 K.mWr Subject: Sewer bonding fee ALE �V With the sewer bond abatement ordinances finalized, we can now turn our attention to completely fixing the sewer fund for FY 2012. As you may recall, there are a few sewer debts which could not be refinanced, nor did we have the chance to consider abatement (or non- abatement). These bonds were either low-interest loans or debt certificates not backed by property taxes. The expected funding gap in the sewer fund is now only about$264,000 next year. This is the gap between revenues (property taxes from non-abatement and expected sewer connection fees) and expenses (all sewer debts). As we discussed the remainder of this gap should be covered by a sewer bonding fee. In order to cover the gap and make our bond payments in FY 2012, the sewer bonding fee can either be implemented for the June 2012 bill or the February 2012 bill. The difference between these two options is the former spreads the gap over FY 2012 (12 months) and will result in a$3.73 per month per user sewer bonding fee, and the latter spreads the gap over parts of FY 2011 and all of FY 2012 (16 months) and will result in a$2.80 per month per user sewer bonding fee. In order to implement the sewer bonding fee for the February bill (if that option is chosen), the City Council would have to vote on the sewer bonding fee by the February 8t` meeting. Otherwise, the sewer bonding fee does not have to be implemented until early June 2011 to make the June 2011 utility billing run. United City of Yorkville i Proposed Bond Debt Restructuring Existing Debt Service on These Issues 2005C 2003AIRBB Sanitary Alt Rev Water Period Brush Street Siphon Loan- IEPA Waste and Sewer 2004A TOTAL DEBT Connection Gap to be Amount of Ending Did 09/01/03 IEPA Water Loan Did 09/01/05 ComEd Hydraulic SERVICE Fee Revenue covered bonding fee FY 10/11 $ 126,826 $ 38,980 $ 107,051 $ - $ $ 272,857 $ - FY 11/12 $ 165,143 $ 38,980 $ 107,051 $ 83,863 $ 194,093 $ 589,130 $ 325,000 $ 264,130 $ 3.73 FY 12/13 $ 166,248 $ 38,980 $ 107,051 $ 82,288 $ 193,737 $ 588,304 $ 325,000 $ 263,304 $ 3.72 FY 13/14 $ 162,048 $ - $ 107,051 $ 82,988 $ 193,050 $ 545,137 $ 200,000 $ 345,137 $ 4.87 FY 14/15 $ 162,648 $ - $ 107,051 $ 83,588 $ 196,840 $ 550,127 $ 200,000 $ 350,127 $ 4.95 FY 15/16 $ 162,870,$ - $ 107,051 $ 84,088 $ - $ 354,009 $ 200,000 $ 154,009 $ 2.18 FY 16/17 $ 162,755 $ - $ 107,051 $ 84,488 $ - $ 354,294 $ 200,000 $ 154,294 $ 2.18 FY 17/18 $ 162,293 $ - $ 107,051 $ 82,288 $ - $ 351,632 $ 200,000 $ 151,632 $ 2.14 FY 18119 $ 166,233 $ - $ 107,051 $ 85,088 $ - $ 358,372 $ 200,000 $ 158,372 $ 2.24 FY 1920 $ 164,668 $ - $ 53,525 $ 82,688 $ - $ 300,881 $ 200,000 $ 100,881 $ 1.42 FY 2021 $ 162,850 $ - $ - $ 84,388 $ - $ 247,238 $ 200,000 $ 47,238 $ - FY 2122 $ 165,710 $ - $ - $ 83,313 $ - $ 249,023 $ 200,000 $ 49,023 $ - FY 2223 $ 163,060 $ - $ - $ 82,100 $ - $ 245,160 $ 200,000 $ 45,160 $ - FY 2324 $ - $ - $ - $ 83,250 $ - $ 83,250 $ 200,000 $ - $ FY 24/25 $ - $ - $ - Is 79,125 $ - $ 79,125 $ 200,000 $ - $ - FY 2526 $ - $ - $ - $ - $ - $ - $ - $ - $ Not Not advantageous to Not advantageous Not refinanced refinanced raft to raft Can not refi 20048 Yearly Tax Yearly tax fo Period 2005D 2008 Rob Roy Countryside Sewer 2005A In-Town TOTAL DEBT Est.Property for$100k Yearly tax for Yearly tax for $2m Ending Rob Roy Restructuring Bond 2007A Did 03/01/04 Road program SERVICE Tax Rate house $250k house $500k house business FY 10/11 $ 537,541 $ - $ - $ - $ - $ 537,541 $ - $ - $ - $ - $ - FY 11/12 $ 1,578,925 $ 165,135 $ 133,866 $ 258,650 $ 324,179 $ 2,460,755 $ 0.4332 $ 123 $ 339 $ 700 $ 2,867 FY 12/13 $ 1,944,450 $ 110,090 $ 133,454 $ 263,850 $ - $ 2,451.844 $ 0.4317 $ 122 $ 338 $ 698 $ 2,856 FY 13/14 $ 1,978,050 $ 110,090 $ 138,041 $ 368,750 $ - $ 2,594,931 $ 0.4569 $ 129 $ 358 $ 739 $ 3,023 FY 14/15 $ 2,207,500 $ 110,090 $ 137,423 $ 453,950 $ - $ 2,908,963 $ 0.5121 $ 145 $ 401 $ 828 $ 3,389 FY 15/16 $ 3,124,500 $ 110,090 $ 136,793 $ 460,825 $ - $ 3,832,208 $ 0.6747 $ 191 $ 529 $ 1,091 $ 4.464 FY 16/17 $ - $ 1,095,090 $ 136,163 $ 462,000 $ - $ 1,693,253 $ 0.2981 $ 84 $ 234 $ 482 $ 1,972 FY 17/18 $ - $ 1,091,408 $ 135,525 $ 470,600 $ - $ 1,697,533 $ 0.2989 $ 85 $ 234 $ 483 $ 1,977 FY 18/19 $ - $ - $ 134,888 $ 473,200 $ - $ 608,088 $ 0.1071 $ 30 $ 84 $ 173 $ 708 FY 2021 $ - $ - $ 799,250 $ - $ - $ 799,250 $ 0.1407 $ 40 $ 110 $ 227 $ 931 FY 2122 $ - $ - $ 785,350 $ - $ - $ 785,350 $ 0.1383 $ 39 $ 108 $ 224 $ 915 FY 2223 $ - $ - $ 785,813 $ - $ - $ 785,813 $ 0.1383 $ 39 $ 10B $ 224 $ 915 FY 2324 $ - $ - $ 780,000 $ - $ - $ 780,000 $ 0.1373 $ 39 $ 108 $ 222 $ 909 FY 2425 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - FY 2526 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Available for Available for refi refi Can not refi Available for refi United City of Yorkville i Assuming implementation for February 2011 bill(i.e.16 months collection) Existing Debt Service on These Issues 2005C 2003AIRBB Sanitary Alt Rev Water Period Bruell Street Siphon Loan- IEPA Waste and Sewer 2004A TOTAL DEBT Connection Gap to be Amount of Ending Dtd 09/01/03 IEPA Water Loan Did 09/01/05 ComEd Hydraulic SERVICE Fee Revenue covered bonding fee FY 10/11 $ 126,826 $ 38,980 $ 107,051 $ - $ - $ 272,857 $ - _ FY 11/12 $ 165,143 $ 38,980 $ 107,051 $ 83,863 $ 194,093 $ 589,130 $ 325,000 $ 264,130 $ 2.80 FY 12/13 $ 166,248 $ 38,980 $ 107,051 $ 82,288 $ 193,737 $ 588,304 $ 325,000 $ 263,304 $ 3.72 FY 13/14 $ 162,048 $ - $ 107,051 $ 82,988 $ 193,050 $ 545,137 $ 200,000 $ 345,137 $ 4.87 FY 14/15 $ 162,648 $ - $ 107,051 $ 83,588 $ 196,840 $ 550,127 $ 200,000 $ 350,127 $ 4.95 FY 15/16 $ 162,870 $ - $ 107,051 $ 84,088 $ - $ 354,009 $ 200,000 $ 154,009 $ 2.18 FY 16/17 $ 162,755 $ - $ 107,051 $ 84,488 $ - $ 354,294 $ 200,000 $ 154,294 $ 2.18 FY 17/18 $ 162,293 $ - $ 107,051 $ 82,288 $ - $ 351,632 $ 200,000 $ 151,632 $ 2.14 FY 18/19 $ 166,233 $ - $ 107,051 $ 85,088 $ - $ 358,372 $ 200,000 $ 158,372 $ 2.24 FY 19/20 $ 164,668 $ - $ 53,525 $ 82,688 $ - $ 300,881' $ 200,000 $ 100,881 $ 1.42 FY 20/21 $ 162,850 $ - $ - $ 84,388 $ - $ 247,236 $ 200,000 $ 47,238 $ - FY 21/22 $ 165,710 $ $ $ 83,313 $ $ 249,023 $ 200,000 $ 49,023 $ FY 22/23 $ 163,060 $ - $ - $ 82,100 $ - $ 245,1'60 $ 200,000 $ 45,160 $ FY 23/24 $ - $ - $ - $ 83,250 $ - $ 83,250 $ 200,000 $ - $ - FY 24/25 $ - $ - $ - $ 79,125 $ - $ 79,125 $ 200,000 $ - $ - FY 25/26 $ $ $ $ - $ $ $ - $ $ Not Not advantageous to Not advantageous Not refinanced refinanced refi to refi Can not refi 2004B Yearly Tax Yearly tax for Period 2005D 2008 Rob Roy Countryside Sewer 2005A In-Town TOTAL DEBT Est.Property for$100k Yearly tax for Yearly tax for $2m Ending Rob Roy Restructuring Bond 2007A Did 03/01/04 Road program SERVICE Tax Rate house $250k house $500k house business FY 10/11 $ 537,541 $ - $ - $ _ - $ _ - $ 537,541 $ - $ - $ - $ - $ - FY 11112 $ 1,578,925 $ 165,135 $ 133,866 $ 258,650 $ 324,179 $ 2,460,755 $ 0.4332 $ 123 $ 339 $ 700 $ 2,867 FY 12/13 $ 1,944,450 $ 110,090 $ 133,454 $ 263,850 $ - $ 2,451,644 $ 0.4317 $ 122 $ 338 $ 698 $ 2,856 FY 13/14 $ 1,978,050 $ 110,090 $ 138,041 $ 368,750 $ - $ 2,594,931 $ 0.4569 $ 129 $ 358 $ 739 $ 3,023 FY 14/15 $ 2,207,500 $ 110,090 $ 137,423 $ 453,950 $ - $ 2,908,963 $ 0.5121 $ 145 $ 401 $ 828 $ 3,389 FY 15/16 $ 3,124,500 $ 110,090 $ 136,793 $ 460,825 $ - $ 3,832,208 $ 0.6747 $ 191 $ 529 $ 1,091 $ 4,464 FY 16117 $ - $ 1,095,090 $ 136,163 $ 462,000 $ - $ 1,693,253 $ 0.2981 $ 84 $ 234 $ 482 $ 1,972 FY 17/18 $ - $ 1,091,408 $ 135,525 $ 470,600 $ - $ 1,697,533 $ 0.2989 $ 85 $ 234 $ 483 $ 1,977 FY 18/19 $ - $ - $ 134,888 $ 473,200 $ - $ 608,088 $ 0.1071 $ 30 $ 84 $ 173 $ 708 FY 20/21 $ $ $ 799,250 $ - $ $ 799,250 $ 0.1407 $ 40 $ 110 $ 227 $ 931 FY 21122 $ - $ - $ 785,350 $ - $ - $ 785,350 $ 0.1383 $ 39 $ 108 $ 224 $ 915 FY 22123 $ - $ - $ 785,813 $ - $ - $ 785,813 $ 0,1383 $ 39 $ 108 $ 224 $ 915 FY 23/24 $ - $ - $ 780,000 $ - $ - $ 780,000 $ 0.1373 $ 39 $ 108 $ 222 $ 909 FY 24/25 $ $ $ - $ $ $ - $ - $ $ - $ - $ - FY 25/26 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - I$ - Available for Available for refi refi Can not refi Available for refi (Current section of code book) 7-6-6-3: RATES AND CHARGES ESTABLISHED: A. Basic User Charge: There is hereby established a basic user charge of thirteen dollars thirteen cents ($13.13)bimonthly for users of the Yorkville sanitary sewer system to recover OM&R costs. B. Debt Service Charge: There is hereby established a debt service charge of four dollars eighty seven cents ($4.87) bimonthly for users of the sanitary sewer facilities. C. Computation Of Sewer Maintenance Charge: The total sewer maintenance charge shall be a summation of the basic user charge and the debt service charge as shown below: Basic user charge $13.13 Debt service charge 4.87 Total $18.00 (Proposed Changes—Redlined) 7-6-6-3: RATES AND CHARGES ESTABLISHED: A. Basic User Charge: There is hereby established a basic user charge of thirteen dollars thirteen cents ($13.13)bimonthly for users of the Yorkville sanitary sewer system to recover OM&R costs. B. Debt Service Charge: There is hereby established a debt service charge of four dollars eighty seven cents ($4.87)bimonthly for users of the sanitary sewer facilities. C. Sewer Infrastructure Improvement and Maintenance Fee: There is hereby established a sewer infrastructure improvement and maintenance fee charge of two dollars eighty cents ($2.80) bimonthly for users of the sanitary sewer facilities. DQ Computation Of Sewer Maintenance Charge: The total sewer maintenance charge shall be a summation of the basic user charge,-apA-the debt service charge, and the sewer infrastructure improvement and maintenance fee charge as shown below: Basic user charge F1 $13.13 Debt service charge F[ 4.87 Total Basic User and Debt Service Charges FF-$18.00 Sewer Infrastructure Improvement and J2800 Maintenance Fee �� Total Sewer Charges Ordinance No. 2011- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS, PROVIDING FOR A SEWER INFRASTRUCTURE IMPROVEMENT AND MAINTENANCE FEE WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, expenses to be paid by the City's sewer fund include operational expenses and expenses incurred in expansion of the sewer system, namely repayment of bonds; and, WHEREAS, due to a decrease in sewer tap-on fees and an expected increase in bond payments, there is an anticipated deficit for the sewer fund; and, WHEREAS, in order to diminish the anticipated sewer fund deficit, the City now desires to impose a sewer infrastructure improvement and maintenance fee. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 7, Chapter 6, Section 6, Subsection 3 of the United City of Yorkville Code of Ordinances is hereby amended by deleting 7-6-6-3 in its entirety and replacing it with the following: 7-6-6-3: RATES AND CHARGES ESTABLISHED: A. Basic User Charge: There is hereby established a basic user charge of thirteen dollars thirteen cents ($13.13) bimonthly for users of the Yorkville sanitary sewer system to recover OM&R costs. B. Debt Service Charge: There is hereby established a debt service charge of four dollars eighty seven cents ($4.87) bimonthly for users of the sanitary sewer facilities. C. Sewer Infrastructure Improvement and Maintenance Fee: There is hereby established a sewer infrastructure improvement and maintenance fee charge of two dollars eighty cents ($2.80)bimonthly for users of the sanitary sewer facilities. D. Computation Of Sewer Maintenance Charge: The total sewer maintenance charge shall be a summation of the basic user charge, the debt service charge, and the sewer infrastructure improvement and maintenance fee charge as shown below: Basic user charge $13.13 Debt service charge $4.87 Total Basic User and Debt Service Charges $18.00 Sewer Infrastructure Improvement and Maintenance Fee $2.80 Total Sewer Charges $20.80 Section 2. All ordinances or parts of ordinances conflicting with any of the provisions of this Ordinance shall be and the same are hereby repealed. Section 3. If any Section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR 2 coo CI,.y Reviewed By: Agenda Item Number O Legal ❑ PW#2 EST. lass Finance ❑ Engineer ❑ Tracking Number ty City Administrator ■ Consultant ❑ k cW,�`� Public Works ■ PW 2010-47 E Agenda Item Summary Memo Title: Proposed Revisions to Nuisance Ordinance—Weeds and Property Maintenance Meeting and Date: City Council— 1/25/11 Synopsis: Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC agenda. Item Number: PW 2010-47 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Please see attached information. Memorandum To: Bart Olson, Administrator EST, 1836 From: Eric Dhuse, Director of Public Works Date: January 10 2011 Y Subject: revision to nuisance ordinance Bart, Per the PW committee's recommendation, here is the proposed new section of weeds and grass section of the City code section 4-1-5 Nuisances and offensive conditions, generally: 7. Certain weed, grasses, plants or vegetables: any weeds, grass,plant or vegetable matter, other than trees,bushes, flowers, vegetable gardens or other ornamental plants to grow to a height exceeding eight inches (8"). A. Farming shall be allowed to continue on lots(s) or tracts of land where there has been an established history of cultivation of the land for a period of one (1) year. B. Stabilization and re-vegetation of the lot(s) or tract(s) of land. In an effort to promote erosion control, water conservation, and minimize the occurrence of unwanted weeds and other plant species all of the following rules/criteria shall apply: 1. Minimum Area • R2 typical single family residential lot—a minimum of four(4) contiguous lots that are sequentially addressed and owned by one entity • R2-D typical residential duplex lot—a minimum of three(3) contiguous lots that are sequentially addressed and owned by one entity • All other zoning classifications— 1 acre (43,560 SF) 2. Preparation and Planting • The lot(s) or tract(s) of land shall be made weed free by disking,roto tilling, chemicals or other methods approved by the City. Planting chart Seed Species Pounds per acre Annual Rye 44 Perennial Rye 44 Tall Fescue 29 Timothy 15 Alsike Clover 7 Alfalfa 7 3. Mowing and Maintenance All lot(s) or tract(s) of land that are approved for this exception must mow and maintain the areas to the following standards: All areas planted with the approved seed mixture shall be mowed at the following times: • First Mowing - on or before June 1 • Second Mowing—on or before September 1 • Third Mowing—on or before November 15 All areas will be kept in good condition and free of weeds. Any area(s) not maintained, will be considered out of compliance and shall be found in violation of the ordinance. Memorandum EST 0 1836 To: Bart Olson, Administrator From: Eric Dhuse, Director of Public Works (�I p`� Date: December 15, 2010 SCE '�' Subject: Nuisance ordinance revision—grass and weeds Bart, As you know,the Public Works committee discussed the possibility of an alternative planting for vacant lots. The committee members did not want this type of planting to be allowed on a single lot, and asked for recommendations as to what would be the minimum square footage or acreage that we would allow. After listening to ideas from the committee and talking with Laura Schraw, I would recommend the following: Minimum Area • R2 typical single family residential lot—a minimum of 4 contiguous lots that are sequentially addressed and owned by one entity • R2-D typical residential duplex lot—a minimum of 3 contiguous lots that are sequentially addressed and owned by one entity • All other zoning classifications— 1 acre (43,560 SF) Mowing Schedule Areas planted with the approved seed mixture shall be mowed at the following times: • First Mowing—on or before June 1 • Second Mowing—on or before September 1 • Third Mowing—on or before November 15 Any deviation from this schedule will result in a violation of this ordinance If this amendment is approved, I will work with the building and community development departments to come up with an application form and tracking procedures. \'QED CITr 0 Memorandum 4 F St 1836 To: Public Works Committee From: Bart Olson, City Administrator -c CC: 0.py p Date: August 13, 2010 Subject: Proposed revisions to nuisance ordinance-weeds LE This item was last discussed at the June Public Works Committee meeting. The materials from that meeting are attached. The end result of the discussion was that the aldermen were going to observe the aesthetics of some of the prairie grasses in the subdivisions. As you may recall, the policy issue at the time was whether or not we wanted to allow a specific prairie grass plant mix to grow beyond 8". Additionally, Alderman Spears has requested that we revisit the discussion on increased fines for repeat offenders. Currently, there is no mandatory fine in the code and no option to pre- pay the fine prior to the adjudication hearing. This means the hearing officer sets the fine at the adjudication hearing. At the hearing, staff will inform the hearing officer of the history of violations on the property, and the hearing officer will set the fine accordingly. In the past,this has resulted in steeper fines for repeat offenders. '0 0 Memorandum ESI 1836 To: Bart Olson, Administrator From: Eric Dhuse,Director of Public Works CC: Paul Zabel, Code Official 0 Date, June 7, 2010 Subject: revision to nuisance ordinance LE Bart, While working with Paul Zabel this spring,we would like to propose some changes to the current nuisance ordinance regarding certain weeds and grasses. These proposed changes are being brought forward in an effort to work with lot/home/business owners to gain compliance and a long term solution to this chronic problem. Section 4-1-5 Nuisances and offensive conditions, generally 7. Certain weeds, grasses,plants or vegetables: Any weeds,grass,plant or vegetable matter, other than trees,bushes, flowers,vegetable gardens or other ornamental plants to grow to a height exceeding eight inches (8")where a structure is present on the lot or tract of land. 8. Certain weeds, grasses, plants or vegetables: Any weeds, grass, plant or vegetable matter,other than trees, bushed, flowers, vegetable gardens or other ornamental plants to grow to a height exceeding twelve inches (12")where the lot or tract of land has no structure(s). C. Allowable exceptions I. Farming shall be allowed to continue on lot(s) or tracts of land where there has been an established history of cultivation of the land for a period of one(1) year. 2. Stabilization and re-vegetation of lot(s) or tract(s) of land. In an effort to promote erosion control,water conservation, and minimize the occurrence of unwanted weeds and other plant species all of the following rules/criteria shall apply: A. The lot(s) or tract(s) of land shall he made weed free by disking, roto tilling, chemicals or other methods approved by the City. B. The lot(s)or tract(s)shall be planted with the following seed mix: Percentage Lbs of seed for bTical city lot Annual Rye-30% 12 Perennial Rye-30% 12 Tall Fescue- 20% 8 Timothy- 10% 4 Aliske Clover - 5% 2 Alfalfa-5% 2 C. All tot(s) or tract(s) of land planted with this mixture shall be mowed and maintained a minimum of three (3) times per year. First mowing- Before June 1" Second mowing -No earlier than September 18`,but no later than September 15th Third mowing- Before October 31" Any deviation from this schedule will result in a violation of this ordinance. The benefits of the proposed stabilization and re-vegetation are: 1. A solid long term plan in place which will benefit both owners and the City. 2. Greatly assists in erosion control of vacant land 3. Promotes a quality green philosophy 4. Greatly reduces work load on both owners and the City. 5. Possible income for larger tracts of land 6. Owners will have to clean up lots to prepare the soil for planting Drawbacks of the proposed stabilization and re-vegetation are: 1. not all owners will choose this option 2. is not an instant fix. This is a long term plan and the plants take time to establish 3. Not mowed as often 4. Specified species are taller than the 8" height that is currently mandated. Average heights of proposed plants are 12"-36"tall. 5. Some adjacent property owners may object to taller plants 1 would ask that this be placed on the Public Works agenda for June 15,2010 for discussion. if you have any questions or need further information,please let me know. Ordinance No. 2011- AN ORDINANCE AMENDING THE YORKVILLE CITY CODE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, AMENDING THE NUISANCE REGULATIONS FOR WEEDS AND VEGETATION BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 4, Chapter 1, Section 4-1-5.B.7 of the Yorkville City Code, as amended, is hereby amended to read as follows: "T Weeds, grasses,plants or vegetation: (a) Weeds. As used in this section. "weeds" shall include but not be limited to burdock, ragweed, thistle, cocklebur, jimson, blue vervain, common milkweed, wild carrot, poison ivy, poison oak, poison sumac, wild mustard, rough pigweed, lambsquarter, wild lettuce, curled dock, all varieties of smart weeds, poison hemlock, wild hemp, other weeds of a like kind or as defined in the Illinois Exotic Weed Act (525 ILCS 10/1 et seq.). (b) Height. It shall be unlawful to permit any weeds, grasses, plants or vegetation, other than trees, bushes, cultivated flowers, vegetable garden crops or other ornamental plants to grow to a height exceeding eight inches (8.") anywhere in the City and except as provided in the following subsections. (c) Height Exception - Farming. Farming shall be allowed to continue on lots(s) or tracts of land where there has been an established history of cultivation of the land for a period of not less than one (1) year and crops shall be exempt from the height regulations in (b) above. (d)Height Exception— Vacant Property. (1) To promote stabilization and re-vegetation for erosion control, water conservation and to minimize weeds on certain property, compliance with the following regulations shall exempt the property from the height regulations in (b) above. (2) The property shall have a minimum area in a R2 zoning district of four (4) or more contiguous lots that are sequentially addressed and owned by one entity, in a R2-D zoning district three (3) or more contiguous lots that are sequentially addressed and owned by one entity, or in all other zoning districts of not less than one acre. (3) The property shall be prepared for planting by disking, roto- tilling, chemicals or other methods approved by the City and planted with the following seed species and at the following rate: Seed Species Pounds per acre Annual Rye 44 Perennial Rye 44 Tall Fescue 29 Timothy 15 Alsike Clover 7 Alfalfa 7 (4) Mowing and Maintenance. The grasses on the property shall be mowed to a height of less than eight inches (8.0") not less than at the following times each calendar year: First Mowing - on or before June l; Second Mowing — on or before September 1; and Third Mowing— on or before November 15. The property shall be maintained without weeds and otherwise in compliance with the Yorkville City Code." Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of 52011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2011. MAYOR 2 �• - ,}�; Y`. � (^ � x :i f. t'. .k=Y:��-ram-.s-nr�� d ��_ r ti i i - �I r r 1 i� '� ! 1 t r �� #�' . ,� * �� ran � i��'A}�. �, ,► � a� 0 �I' I w !r � ��Y � F � �� ' n 1 � f • { S tt 5 t t ' r � F ' . _ �fir!- i� 1 'x- � - .� _ �. �; � } � _ .� F - - - � ..� f a ��. , ter � "�L•{ � �' ��l, �� _ a IL ' :. 'tr i ML oll { rL•. a � 1 � y Sir Oaf IALOCL b, op SQr 4 ilo It • _i.l ` 41 M r s — er r ti • .7 t M1 � ^ �� r a.., tom, � �� _ g�' • IL • to Or IN • �r' "F 1. i+rr �1,,,r r. „!• I}N 't� ° , _ 4 a~ Iry l•L� 'y, a. ®,QED C/TY Reviewed By: Agenda Item Number T Legal ❑ PW#3 leas EST. Finance F1 Engineer El--\ Tracking Number -< , . City Administrator ■ O� �. Gl, �a �0 Consultant El Ka��WMY Public Works PW 2010-77 cE ■ Agenda Item Summary Memo Title: Parkway Tree Program Discussion Meeting and Date: City Council— 1/25/11 Synopsis: Discussion of eligibility of residents that live in unaccepted subdivisions to participate in the parkway tree replacement program. Council Action Previously Taken: Date of Action: PW 1/18/11 Action Taken: Consensus for this item to be on the 1/25/11 CC agenda. Item Number: PW 2010-77 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Please see attached information. ®`'D CITY 9 Memorandum To: Bart Olson, Administrator EST. _ 1836 From: Eric Dhuse, Director of Public Works � � CC: 0, L �p Date: October 13, 2010 Subject. Parkway tree replacement program discussion Bart, As you know,this year we had some residents asking to participate in the parkway tree replacement program that lived in unaccepted subdivisions. At that time it was decided that since the developer was responsible for replacing parkway trees up until the one year warranty expires after the subdivision is accepted that the residents that live in those subdivisions would not be able to participate in the program this year. Instead of telling residents no,we would like to find a way to let all residents participate in this program. One idea was to let all residents participate but if the resident lived in an unaccepted subdivision, the developer of that subdivision would have to purchase and install a tree elsewhere in the subdivision such as a park or other city owned space before the subdivision would be accepted. So in essence,the developer would still have to replace the tree, but it would be planted in a different location. The benefits of this idea are: • Allows all residents to participate • Maintains developer responsibility to replace trees Disadvantages of this idea are: • Tracking individual trees over multiple years • Possibility of more applicants for the program than we have allotted trees Another idea is to just let all residents participate without tracking the status of acceptance of the subdivision. If we inform residents that live in an unaccepted subdivision that the developer is ultimately responsible for the replacement of the parkway tree and they are still willing to participate,we should allow them to. Currently we have many residents that have lived in an unaccepted subdivision for multiple years. During that time, they have seen the development dry up almost completely and some have even seen the development go through the foreclosure process and now have a receiver and property manager instead of a developer. Trying to get a parkway tree replaced in this situation could be very difficult to say the least. If we inform these residents when they call that they do have the choice of waiting for the developer to replace the tree or participating in the program and they choose to participate at their own expense, we should not turn them away because of where they live. The benefits of this idea are: • Allows all residents to participate equally • Do not have to track individual trees over multiple years in multiple developments Disadvantages of this idea are: • Does not hold the developer responsible for the tree • Possibility of more applicants for the program than we have allotted trees I would ask that this be placed on the October 19th Public Works Committee agenda for discussion. If you have any questions or need further information,please let me know. STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2011- RESOLUTION APPROVING A REVISED PARKWAY TREE PROGRAM WHEREAS, the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville's program concerning Parkway Trees; and WHEREAS, the City Council has determined that it desires to update such program; and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Parkway Tree Program and adopt a new Parkway Tree Program in the form attached hereto in Exhibit"A". NOW THEREFORE BE IT RESOLVED,by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Parkway Tree Program in the form set forth on Exhibit"A" attached hereto and incorporated herein is hereby adopted as the Parkway Tree Program of the City and the Parkway Tree Program heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2011. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. MAYOR United City of Yorkville 50150 Parkway Tree Program Through the 50150 Parkway Tree Program, the United City of Yorkville shares the cost of planting trees with homeowners. Residents simply choose the tree they want and send in a check for the cost listed on the order form. The City does the rest! The Parkway Tree Program is intended to provide quality shade trees to residents within the City to be planted within the right-of-ways along the streets and corridors throughout the City. The trees are intended to provide shade, screening, wildlife,pollution control, reduction of water runoff, soil erosion control, increased property values, reduced stress, aesthetics, and a sense of well being within the community. This program is open to all residents within City limits. If you are in a development that has not yet been accepted by the City, the developer may still be responsible for your parkway tree replacement. Please contact the number below if you have questions. All trees purchased through the program are required to be planted within the area of the right-of-way in front of or on the sides of the purchaser's property. The right-of-way area available for planting the trees varies depending on the platting of the property and the width of the right-of-way. Generally it is eight to ten feet (8' to 10') from edge of curb to edge of right-of-way. Trees must be located a minimum distance of 50 feet from any other tree in the parkway; not conflict with existing utilities,be at least 20 feet from an overhead light or fire hydrant, and must be 30 feet from any intersection. Each tree will be a minimum of 2.5" in diameter. The City will work with the homeowner to locate the tree. All trees will be purchased for a fall planting except for oak trees, which will be planted the following spring. The tree will be planted, mulched, and watered (once) by the City. After the watering, care is the responsibility of purchaser. No guarantee of viability will be provided. Please make your check payable to the United City of Yorkville. All orders must be received by Friday, September 9, 2011. Please mail checks and completed application to: 800 Game Farm Road Yorkville, IL, 60560 If you have any questions, please contact the Laura Schraw in the Community Development Department at (630) 553-8574 or lschrawgyorkville.il.us. The City's limit for trees sold this year as part of the program is thirty-six (36). This program will continue on an annual basis and planting will occur at the fall of each year. Please see the reverse side for tree selection and form. For tree species photos and descriptions please go to www.yorkville.il.us under Parkway Tree Program. File Order# 2011 - United City of Yorkville 50150 Parkway Tree Program Order Form Trees must be selected from the 50/50 Parkway Tree Program Tree List. Prices are obtained annually. Name: Address: Phone- Date: Street tree location (if house is on corner lot) Is there an existing tree or stump at this location? (circle one) Yes No (Trees can only be removed due to death, disease, or age. Only unhealthy trees will be removed. If yes is circled removal of the existing tree or stump must be approved by City staff) Tree selected Cost By signing this agreement I understand that it is my responsibility to ensure the tree's survival by watering the tree after planting. The City will not replace the street tree due to neglect, disease, or damage. If my development has not yet been accepted by the City, I understand that I am replacing this tree at my own cost and will not seek reimbursement from the developer or the City at any future date. Sign here Please make your check payable to the United City of Yorkville. Check is due at time of order. All orders must be received by Friday, September 9, 2011. Please mail checks and completed application to: 800 Game Farm Road Yorkville, IL, 60560 Office use only Received by: Date: Tree removal approved: Yes No If yes,indicate size and species: If no,indicate reason: 2011 United City of Yorkville 50/50 Parkway Tree Program Tree List Tree Price Catalpa $165.00 Elm $140.00 Gingko $178.00 Hackberry $133.00 Kentucky Coffeetree $143.00 Linden $157.00 Oak (spring planting) $197.00 Red Maple $108.00 Thornless Honeylocust $142.00 Turkish Filbert $185.00 UNITED CITY OF YORKVILLE 50/50 PARKWAY TREE PROGRAM The trees shown below give general descriptions of the character and habitat of the species.The chosen variety will be based on availability the time the City places the order with the nursery. Catalpa $165.00 The Northern Catalpa tree has long thing seed pods and showy clustered white bell shaped flowers in the spring. The tree prefers moist, well-drained soils,but can tolerate wet, dry and high pH soils. The fall color is brown-green, and the fruit can be messy in the fall. Mature height is 50'- 80'. L Elm $140.00 :*� z The broad arching habit of the hybrid elm tree still mimics ' + r the classic elm. Dutch Elm Disease resistant, hybrid elms grow to 60' tall and have a nice light yellow to yellow-green fall color. These trees are susceptible to Japanese Beetles. The tree can tolerate wet sites and a range of soil pH. 1 Varieties: 'Valley Forge', 'Princeton', 'New Harmony', 'Homestead', 'Morton , 'Morton Glossy' Ginkgo $178.00 Ginkgo has fan-shaped leaves and good yellow fall color. Growing to a height of 50'-80', it can tolerate drought, heat, air pollution and salt. Soil types include dry to Y.. moist, well-drained soils. Female species l± C are not permitted due to the harsh smell of their fruit. All species planted will be of a variety that is male only. - — Varieties: 'Autumn Gold', 'Magyar', or 'Princeton Sentry' Common Hackberry $133.00 Hackberry survives best in moist, well-drained soils,but can tolerate wet soils. Tolerant of salt, wind, dry sites, E and alkaline soils, this tree adapts well to its environment. Fall color is green-yellow and grows to heights of 50'-90'. Varieties: 'Chicagoland', 'Windy City' e. Kentucky Coffeetree $143.00 Kentucky Coffeetree can tolerate dry to moist, well- drained soils, and is salt and drought tolerant. The varieties selected are male only and do not produce seed pods. In the spring the flowers are greenish- white pyramidal spikes and the fall color is yellow- orange. This tree can reach up to 75' feet in height and is a fast grower. Please note these trees look quite spindly with a couple of branches in their first several years, but will eventually fill in to a magnificent tree! Varieties: 'Espresso', `Prairie Titan' - Linden $157.00 ' The Linden species like well-drained soils and can tolerant alkaline soils. This tree can be susceptible `sx' to Japanese Beetle, varieties listed are less apt to beetle feeding. They grow to 60'-80' tall, and have fragrant flowers in early summer. Fall foliage is brown-green. Varieties:American, 'Silver Shadow', 'Sterling' ti Oak $197.00 Bur Oak or Swamp White Oak, Chinquapin. Oak trees are more sensitive to moving environments, and must be ' planted in the spring. At maturity, they can reach up to 75' in height. Oaks typically tolerate wet and dry soil, salt, and wind. They can survive in any soil condition, and are slow growing. The fall color ranges from brown-green to yellow. These trees are planted in the spring to ensure �. better survival. Oaks have a higher survival rate if they are transplanted in the spring. ,rY t Red maple $108.00 Maple trees can reach up to 50' in height, and prefer moist, well-drained soils. Fall color is yellow to orange to red for Sugar Maples and red for Red Maples. Maples are fast growers. k Varieties: 'Autumn Flame', 'Franksred', 'October Glory', 'Red Sunset', 'Armstrong' Thornless Honeylocust $142.00 Thornless Honeylocust tolerates moist, well-drained soils, drought conditions, and salt. The rounded, open,habit has small compound leaves that provide light shade. Fall color is yellow. Mature height of the species is 40'-70'. r' Varieties: 'Skyline', 'Shademaster', 'Suncole' '" Turkish Filbert $185.00 Turkish Filbert prefers moist, well-drained soil to dry conditions. v When the tree is young it has a pyramidal shape that gradually changes to an oval shape. The fall color is green-yellow and mature height is 40'-50'. This tree must be watered the first few summers until established, and then it becomes very drought �� tolerant.