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Administration Packet 2011 12-15-11 ,o CITd United City of Yorkville a ti tip 800 Game Farm Road EST. 1636 Yorkville, Illinois 60560 Telephone: 630-553-4350 ;x o` Fax: 630-553-7575 ALE AGENDA ADMINISTRATION COMMITTEE MEETING Thursday, December 15, 2011 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: November 17, 2011 New Business: 1. ADM 2011-69 Monthly Budget Report for November 2011 2. ADM 2011-70 Monthly Treasurer's Report for November 2011 3. ADM 2011-71 Cash Statement for October 2011 4. ADM 2011-72 Bond Abatement Ordinances a. Ordinance to Abate $3,525,000 General Obligation Bonds (Alternate Revenue Source, Series 2005 (Countryside TIF) b. Ordinance to Abate $2,000,000 General Obligation Bonds (Alternate Revenue Source, Series 2005C (Waterworks and Sewer) c. Ordinance to Abate $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002 (Fox Industrial) Old Business: 1. ADM 2011-41 Redistricting—Ward Maps 2. ADM 2011-40 Employee Manual Revision— Sections 1 & 2 Additional Business: UNITED CITY OF YORKVILLE WORKSHEET ADMINISTRATION COMMITTEE Thursday, December 15, 2011 6:00 PM City Hall Conference Room --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. November 17, 2011 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2011-69 Monthly Budget Report for November 2011 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2011-70 Monthly Treasurer's Report for November 2011 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2011-71 Cash Statement for October 2011 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2011-72 Bond Abatement Ordinances ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2011-41 Redistricting—Ward Maps ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2011-40 Employee Manual Revision— Sections 1 &2 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- o,�ED Co. Reviewed By: Agenda Item Number a,_ O Legal El Minutes Finance ❑ EST. 1836 - Engineer ❑ Tracking Number °< c City Administrator ❑ O � , O Kee Public Works F1�� County E `,. ❑ Agenda Item Summary Memo Title: Minutes of the Administration Committee—November 17, 2011 Meeting and Date: Administration Committee 12/15/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Thursday,November 17, 2011 7:00pm City Hall Conference Room COMMITTEE MEMBERS IN ATTENDANCE: Chairman Rose Spears Alderman Carlo Colosimo Alderman George Gilson Alderman Marty Munns OTHER CITY OFFICIALS IN ATTENDANCE: Mayor Gary Golinski (arr. 8:09pm) Treasurer Bill Powell Human Resources Manager Meghan Ostreko GUESTS: Barb Johnson, Library Board of Trustees Matt Seng, Fox Highlands The meeting was called to order at 7:00pm by Chairman Rose Spears. Citizen Comments: None Minutes for Correction/Approval October 20, 2011. The following corrections were noted (shown in bold): Page 2: 4th paragraph, "to meet city standards". Page 2: 6th paragraph, should be "Administrator Olson stated it was our own fault" Page 3: 2nd paragraph under item 5, "to buy out the comp time it would be $30,000" Page 4: 3rd full paragraph, "Alderman Colosimo stated that we could take that" The minutes were then approved by voice vote subject to verifying the $30,000 amount. Old Business (out of sequence) S. ADM 2011-36 Library Impact Fee Ordinance Chairman Spears asked for the committee's approval to move forward Old Business item # 5, Library Impact Fee Ordinance. Alderman Colosimo reminded the committee of an August discussion regarding the ordinance for Library impact fees. Two modifications were proposed: 1 I. Currently half of the fees the Library receives are restricted. The proposal is to remove this restriction. 2. It had been suggested to lower the fees from $500 to $400. The Library Board said they would like other government bodies to also receive lower fees and the Library Board members asked for an update. Mr. Colosimo said there are now 3 options: 1. Take no action with the proposed fee reductions. 2. Move forward with amended ordinance,but lower the fees to $400 with no restrictions. 3. Move forward with amended ordinance leaving Library impact at $500 pending action on a greater scale, and removing restrictions. Alderman Gilson asked Library Trustee Barb Johnson how the money would be spent. She said it would be used toward much-needed maintenance. Committee members generally agreed to option 3 pending whatever action EDC takes. Alderman Colosimo suggested amending item 2011-36 back to $500 with unrestricted use and move to the next Council consent agenda. New Business: 1. ADM 2011-62 Monthly Budget Report for October 2011 Mr. Gilson asked about the following categories: Administrative Service Expenditures-- contingencies of$120,000. Kendall Marketplace Acquisitions were coded to this category for property easements according to Mr. Olson. This amount will be reimbursed from bond proceeds. Public Works Capital Expenditures—what are the professional services? Olson said this would be contracts for anything service-related. Mr. Gilson noted the City is over budget with a current total of$1,842. Water Operation Expenses—Professional Services. This is also over budget and Mr. Olson will check the specific expenditures. Park Department Expenditures—Computer Equipment& Software--questioned $1,421 not budgeted but spent. It was a Public Works server that crashed and Mr. Olson said the funds were taken from the Parks since there was money available. He said that Parks and Public Works share printers and servers. Carlo Colosimo suggested half of the expense be taken from each of the departments and that more careful budgeting be done for the future. Special Needs/Recreation--Alderman Munns asked about the $1,000 scholarship....it is for special needs/special recreation for qualified persons who must apply for these scholarships. The budget report is for information only. 2 Old Business (out of sequence) I. ADM 2011-40 Employee Manual Revision Administrator Olson suggested addressing 1 section of the manual at each meeting over the next 6 months. In addition, Mr. Colosimo said the sections should broken down prior to each meeting so that Alderman can review the specific material. It was decided that Sections 1 and 2 would be discussed at the December meeting. New Business 2. ADM 2011-63 Monthly Treasurer's Report for October 2011 Treasurer Powell reported the following: Beginning Balance: $6,172,614 Revenues: $2,461,728 Expenses: $1,959,167 Ending Balance: $11,943.080 (represents 44% of budget) This report will move forward to the next Council consent agenda. 3. ADM 2011-64 Cash Statement for September 2011 This is for information only. 4. ADM 2011-65 Resolution Authorizing the Closing of a Flexible Spending Account with Castle Bank Administrator Olson said the auditors recommended closing this account and consolidating into the general bank account. This will move to the consent agenda. 5. ADM 2011-66 Audit RFP The end of the auditor's contract is near according to Administrator Olson and it will go out on RFP with the Council approval. Upon approval, it would be posted in December and January in the Kendall County Record and on websites. The City has a list of 10 Chicago-area auditors from whom bids will be solicited, stated Mr. Olson. This will move to the consent agenda. 6. ADM 2011-67 Levy Year 2011 Special Tax Requirements& Special Tax Abatements for SSAs a. Raintree Village SSA 2003-100 Abatement Ordinance b. Windett Ridge SSA 2003-101 Abatement Ordinance c. Central Grande Reserve SSA 2004-104 Abatement Ordinance d. Raintree Village II SSA 2004-107 Abatement Ordinance e. Bristol Bay SSA 2005-109 Abatement Ordinance L Total Grande Reserve SSA 2004-106 Abatement Ordinance g. Autumn Creek SSA 2005-108 Abatement Ordinance Bart Olson said the City abates a certain amount of the SSA maximum for each year that the City does not need more money to pay the bonds. Item "g" might change if the amended plat is approved at the next Council meeting. This would decrease the number of units in the entire subdivision. This moves to the Council consent agenda. 3 7. ADM 2011-68 City IT Equipment– Contingency Authorization Administrator Olson asked the committee to code money already spent to the proper line item. This will allow the City to order police department computer equipment without authorization for each purchase. Alderman Gilson asked why the City did not budget for replacement of the police servers. The City was unaware of the dire condition of the servers at budget time, partly due to lack of an IT person. An additional computer will be needed to complete the server project at a cost of$400-$500 for a desktop or$600-$1000 for a laptop. This item will move to the consent agenda. Old Business 2. ADM 2011-43 City Services Survey Mr. Olson said there are 18 questions on the draft survey. For$300 the City can subscribe to a premium account from SurveyMonkey, conduct unlimited surveys and have access to data analysis. The committee must agree on the questions and the pass codes must be placed on the water bills, all taking about 1 billing cycle to complete. He said he received some potential survey questions from Chairman Spears. Committee members did not want any questions on the survey pertaining to raising taxes. Olson said the proposed question pertained to having to create services and how to fund them—either by raising taxes or instituting a user fee. Ms. Spears said user fees made more sense based on constituent responses. After discussion, it was agreed to remove question 5 regarding taxes. Alderman Colosimo said the number of clicks to answer a question should be very few and Olson said this is a small to mid-size survey. He said he used terms that are nationally used, in phrasing the questions and that 20-30% of respondents will finish the survey. Treasurer Powell said the survey should be prefaced with"this survey will take (15) minutes". The survey is tabulated through a module provided by SurveyMonkey and provides a graph and the ability to track opinions over time. Question#10: Gilson asked if the names of papers could be limited to brands/regional designations,however, Olson said by not naming the paper, people have to interpret which paper. It was decided to omit the first question numbered as "5". Question#12: Alderman Gilson said the answers should read"important" or"not as important: rather than"satisfied/dissatisfied". There was further discussion that City events should be ranked. Treasurer Powell suggested that questions 12 and 13 should be switched in order. Alderman Colosimo said there should be no questions concerning the rec center since a decision will be made in December. All committee members agreed. 4 It was also suggested that Aldermen be listed in seniority. Age bracket categories were also questioned. It was recommended one pass code per household be used to eliminate several responses per household. Question 3: Alderman Gilson said the City goals should be ranked. Another suggested answer was "provide for essential city services such as infrastructure—police and fire". Olson will make other suggestions and bring back to this committee. Mr. Gilson said he receives many calls regarding flooding. He said a question about stormwater management as it relates to flooding might be useful. The survey will be structured to be completed in about 20 minutes This matter will come back to this committee with revisions and Mr. Olson will establish an account with SurveyMonkey and complete a sample survey. 3. ADM 2011-41 Redistricting– Ward Maps The Engineering Company is still extracting data from the census blocks to make maps, so this item will be brought back next month. 4. PW 2011-39 Residential Solid Waste Franchise Agreement Based on last month's comments, the RFP was amended by Administrator Olson. The waste hauler will provide the costs of their service and prices were received for 33, 64 and 96 gallon recyclers. The RFP requires Council approval and it will be placed on the December 13th Council agenda for approval. The City will have a 4-week posting period and solicit bids. Additional Business: --Alderman Colosimo said the City should consider 2 leaf pickups. He received many complaints that the pickup was too early. Olson said it is a considerable expense for the City and takes a 2-man crew a month to complete. He added that residents can bag their leaves and pay only for the bags. He further added that this is a possible "user fee discussion" --In another matter, Alderman Gilson said he discussed the current ash borer problem with Public Works Director Eric Dhuse and said homeowners should be notified when the trees are to be removed. He said some residents do not want the trees cut. All ash trees are currently being removed. Olson said there are 2 issues: 1. The removal is for the greater good. 2. It would be administratively difficult to contact everyone involved since there are thousands of trees. Chairman Spears said notifications could be made through the water bills. 5 --Treasurer Powell asked Mr. Olson to address the new Attorney General ruling for emails, specifically that any communication pertaining to public business transmitted on any public or private device is subject to a FOIA. The Attorney General can demand compliance or take people to court. In addition, there are penalties for non-compliant FOIA officers. Mr. Olson recommended that everyone establish a City email account. In response to Mayor Golinski regarding the deletion of emails, Mr. Olson said there are retention schedules for certain types of emails that are also addressed. The City currently has a retention schedule they follow in the destruction of certain material. The law has been in place for 6 or 7 years. He said IML or City Managers will compile some "common sense" rules for administration of the ruling. There was no further business and the meeting was adjourned at 8:35pm. Minutes transcribed by Marlys Young, Minute Taker 6 D c/p` Reviewed By: Agenda Item Number a, O Legal ❑ NB #1 Finance ■ EST. `�� �,.--- 1836 Engineer ❑ Tracking Number 0� City Administrator ■ ° Kr° "C°11 a` Consultant ®°� ❑❑ ADM 2011-69 C1,E ��- Agenda Item Summary Memo Title: Budget Report for November 2011 Meeting and Date: Administration Committee 12/15/11 Synopsis: November budget report and income statement. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 kCTUALS BY MONTH(Cash Basis) %ojFiscol Yea, AA f7% 15% 33% 42% 50% 58% Year-to-Date ANNUAL IACCOUN'r NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-1 I November-11 Potals BUDGET %of Budget GENERAL FUND REVENUES 01-000-40-00-4000 PROPERTY IAXES-CORPORATE LEVY 366,362 754,059 28,630 281,365 743,499 66,066 42,265 2,282,246 2,290.964 99.62% 01-000-40-00-4010 PROPERTY TAXES-POLICE PENSION 57,847 119,062 4,521 44,426 117,395 10,431 6,673 360,356 375,000 96.09% 01-000-40-00-4012 PROPERTY TAXES-FOX INDUSTRIAL - - - - - - - - - 0.00% 01-00040-00-4030 MUNICIPAL SALES TAX 169,093 210,574 209,931 225,649 247,713 227,536 226,355 1,516,850 2,550,000 59.48% 01-000-40-00-4040 ELECTRIC UTILITY TAX 136,433 - - 141,597 - - 278,030 591,600 47.00% 01-000-40-00-4041 NATURAL GAS UTILITY TAX - 102,673 - - 37,606 - - 140,279 290,700 48.26% 01-000-40-00-4043 TELECOMMUNICATIONS TAX 39,597 40,525 44,672 41,132 41,314 41,029 41,820 290,089 535,500 54.17% 01-000-40-00-4044 TELEPHONE UTILITY TAX 3,303 - 1,626 1,607 1,588 3,117 - 11,240 - 0.00% 01-000-40-00-4045 CABLE FRANCHISE FEES 56,358 - - 57,242 - - 58,018 171,618 204,000 84.13% 01-000-40-00-4050 HOTEL TAX 2,934 4,014 6,018 5,900 5,018 6,542 4,124 34,549 30,600 112.91% 01-000-40-004060 AMUSEMENT TAX 181 252 780 90,372 624 162 24,790 117,160 134,000 87.43% 01-000-40-00-4065 ADMISSIONS TAX - - - - - - 190,627 190,627 190,000 100.33% 01-000-40-00-4070 BUSINESS DISTRICT TAX 18,453 25,565 23,787 24,471 27,616 23,037 22,407 165,336 300,000 55.11% 01-000-40-00-4075 AUTO RENTAL TAX 687 909 800 651 772 807 930 5,556 7,140 77.81% 01-000-40-00-4080 PARA-MUTUEL TAX 2,733 3,793 - 1,811 4,447 1,706 1,655 16,145 15,000 107.63% 01-000-41-00-4100 STATE INCOME TAX 142,890 193,873 156,645 101,008 - 130,850 725,267 1,340,000 54.12% 01-000-41-00-4105 LOCAL USE TAX 19,635 21,844 20,408 19,884 21,970 17,584 20,942 142,267 210,000 67.75% 01-000-41-00-4110 ROAD&BRIDGE TAX 28,104 54,613 2,193 22,098 52,838 4,128 2,921 166,896 164,296 101.58% 01-000-41-00-4120 PERSONAL PROPERTY REPL TAX 3,033 - 2,114 529 - 3,530 - 9,206 13,000 70.81% 01-000-41-00-4160 FEDERAL GRANTS 176 - 5,447 - 235 5,858 9,200 63.68% 01-000-41-00-4170 STATE GRANTS 3,876 1,650 590 6,116 - 0.00% 01-000-41-00-4182 MISC INTERGOVERNMENTAL - - - - - - - 2,000 0.00% 01-000-42-00-4200 LIQUOR LICENSE 1,010 938 1,325 245 - 50 100 3,668 40,000 9.17% 01-000-42-00-4205 OTHER LICENSES&PERMITS 623 194 269 10 269 2,775 - 4,139 3,000 137.97% 01-000-42-00-4210 BUILDING PERMITS 21,392 9,173 12,816 9,503 36,108 13,637 10,025 112,654 122,400 92.04% 01-000-42-00-4220 FILING FEES - - - - - - - - 250 0.00% 01-000-43-00-4310 TRAFFIC FINES 14,457 6,470 4,875 5,495 5,427 6,953 4,249 47,925 95,000 50.45% 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 1,816 1,791 1,625 2,445 1,870 1,888 2,456 13,891 30,000 46.30% 01-000-43-00-4325 POLICE TOWS 8,000 7,500 5,000 5,500 5,500 9,000 8,500 49,000 90,000 54.44% 01-000-44-00-4400 GARBAGE SURCHARGE 124 203,755 98 205,203 191 205,290 119 614,780 1,175,000 52.32% 01-000-44-00-4405 COLLECTION FEE-YBSD - - - - - - - - 123,932 0.00% 01-000-44-00-4412 SERVICE CHARGE-LIBRARY - - - 0.00% 01-00044-00-4474 POLICE SPECIAL DETAIL - 350 - - - - - 350 5,000 7.00% 01-000-45-00-4500 INVESTMENT EARNINGS 3 89 301 310 384 553 466 2,107 2,000 105.33% 01-000-46-00-4601 REIMB-LEGAL EXPENSES 6,032 1,043 1,140 1,090 8,976 2,672 324 21,277 12,000 177.31% 01-000-46-00-4604 REIMB-ENGINEERING EXPENSES 5,488 - 5,488 - 0.00% 01-000-46-00-4650 REIMB-TRAFFIC SIGNAL - - - - - 28,582 28,582 15,000 190.54% 01-000-46-004668 REIMB-COBRA CONTRIBUTIONS - 2,362 3,934 - 2,200 2,200 3,543 14,239 20,000 71.20% 01-00046-00-4669 REIMB-RETIREE CONTRIBUTIONS 3,475 4,429 4,428 4,428 5,380 2,942 3,894 28,975 50,000 57.95% 01-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 8,166 8,023 7,408 7,498 7,379 8,368 7,309 54,149 190,000 28.50% 01-000-46-00-4671 REIMB-LIFE INSURANCE 325 320 280 270 270 311 253 2,030 4,800 42.30% 01-000-46-00-4672 REIMB-LIBRARY INSURANCE 7,657 7,228 7,934 - 15,868 7,934 7,934 54,554 - 0.00% 01-000-46-00-4680 REIMB-LIABILITY INSURANCE 706 22,083 508 - 1,818 896 26,011 5,000 520.23% 01-000-46-00-4681 REIMB-WORKERS COMP 18,853 - - - - - 18,853 - 0.00% 01-000-46-00-4685 REIMB-CABLE CONSORTIUM 19,505 - - - - 19,039 - 38,544 40,000 96.36% 01-000-46-00-4690 REIMB-MISCELLANEOUS 416 703 296 1,952 454 122,605 2,998 129,425 4,000 3235.62% 01-000-48-00-4820 RENTAL INCOME 1,100 545 630 655 970 545 610 5,055 9,000 56.17% 01-000-48-00-4845 DONATIONS 50 - - - - - 50 2,000 2.50% 01-000-48-00-4850 IMISCELLANEOUS INCOME - (13) 1,693 - 16 0 1,696 5,000 33.92% 01-00049-00-4951 ITRANSFER FROM WATER 7,655 7,655 7,655 7,655 7,655 7,655 7,655 53,587 91,863 58.33% 1 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %ojFiscalY'ar 8/0. 17% 2S% a3% 42% 50% SR% fear-ro-Uate ANNUM ACCOUNTNUMBER DESCRIPTION May-11 Juue-11 July-11 August-11 September-11 October-11 Novembeo-ll Ioulp BUDGET %or Budget 01-000-49-00-4952 TRANSFER FROM SEWER 6,920 6,920 6,920 6,920 6,920 6,920 6,920 48,443 53,045 58.33% 01-000-49-00-4972 ITRANSFER FROM LAND CASH 1,674 1,674 1,674 1,674 1,674 1,674 1 1,674 1 1,716 20.084 58.33% 01-00049-00-4984 ITRANSFER FROM LIBRARY DVLP - - - 328,644 - 328,644 332,500 98.84% TOTAL REVENUES:GENERAL FUND 901.625 1,889,075 630,030 1,243,931 1,652,500 1,I64 682 871,711 8 355 524 11,823,874 70.67% ADMINISTRATION EXPENDITURES 01-110-50-00-5001 SALARIES-MAYOR 860 925 860 825 825 860 860 6,015 11,000 54.68% 01-110-50-00-5002 SALARIES-LIQUOR COMM 83 83 83 83 83 83 83 583 1,000 58.34% 01-110-50-00-5003 SALARIES-CITY CLERK 777 742 642 742 642 642 777 4,962 9,000 55.13% 01-110-50-00-5004 SALARIES-CITY TREASURER 500 500 400 500 500 500 500 3,400 6,500 52.31% 01-110-50-00-5005 SALARIES-ALDERMAN 4,175 4,200 4,145 4,000 3,900 4,280 4,145 28,845 50,320 57.32% 01-110-50-00-5010 SALARIES-ADMINISTRATION 14,330 14,537 18,100 18,100 27,149 18,099 18,099 128,414 195,000 65.85% 01-110-50-00-5020 OVERTIME - - 113 119 - 138 660 1,030 575 179.20% 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,735 1,843 2,187 2,184 3,023 2,212 2,249 15,433 25,000 61.73% 01-110-52-00-5214 FICA CONTRIBUTION 1,434 1,446 1,690 1,692 2,324 1,710 1,750 12,047 20,106 59.92% 01-110-54-00-5412 TRAINING&CONFERENCES - 339 25 - 605 620 27 1,616 3,000 53.87% 01-110-54-00-5415 TRAVEL&LODGING - - - 1,565 - 1,565 - 0.00% 01-110-54-00-5423 PUBLIC RELATIONS - - - - - 150 0.00% 01-110-54-00-5426 PUBLISHING&ADVERTISING 6 - 10 151 13 87 267 2,000 13.35% 01-110-54-00-5430 PRINTING&DUPLICATION 292 753 - 668 326 512 2,550 6,750 37.78% 01-110-54-00-5440 TELECOMMUNICATIONS 596 1,052 1,062 1,195 1,306 1,174 6,385 21,200 30.12% 01-110-54-00-5451 CODIFICATION - - - - - 2,483 2,483 8,000 31.04% 01-110-54-00-5452 POSTAGE&SHIPPING 142 3,197 (579) 117 117 196 3,191 14,000 22.79% 01-110-54-00-5462 PROFESSIONAL SERVICES 2,210 2,051 1,878 1,001 2,963 105 10,207 11,000 92.79% 01-110-54-00-5473 KENDALL COUNTY PARATRANSIT - - - - - - - 30,000 0.00% 01-110-54-00-5474 SENIOR SERVICE FUNDING - - - - - - - - 0.00% 01-110-54-00-5480 UTILITIES - 764 657 612 814 678 1,183 4,708 28,000 16.81% 01-110-54-00-5485 RENTAL&LEASE PURCHASE 143 143 143 143 143 143 143 1,001 - 0.00% 01-110-54-00-5488 OFFICE CLEANING - - 1,196 1,196 1,196 1,196 2,392 7,176 14,400 49.83% 01-110-54-00-5490 DUES&SUBSCRIPTIONS 1,384 6,174 230 592 95 - 1,179 9,654 16,600 58.16% 01-110-56-00-5610 OFFICE SUPPLIES 70 2,295 166 191 564 103 700 4,089 15,000 27.26% 01-110-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - 850 0.00% 01-110-56-00-5640 REPAIR&MAINTENANCE - - - - - - 100 0.00% TOTAL EXPENDITURES:ADMINISTRATION 25,492. 37,236 37,692 33,350 44,995 37,553 39,304 255,621 489,551 52.22% FINANCE EXPENDITURES 01-120-50-00-5010 SALARIES&WAGES 12,812 13,604 12,812 12,812 19,218 12,812 12,812 96,884 175,000 55.36% 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,233 1,308 1,233 1,247 1,856 1,247 1,247 9,371 17,500 53.55% 01-120-52-00-5214 FICA CONTRIBUTION 967 1,028 974 985 1,473 985 985 7,397 13,005 56.88% 01-120-54-00-5412 TRAINING&CONFERENCES - - - - - - - - 2,000 0.00% 01-120-54-00-5414 AUDITING SERVICES' 2,000 12,000 13,000 11,000 6,800 44,800 45,000 99.56% 01-120-54-00-5415 TRAVEL&LODGING - - - - - - 1,000 0.00% 01-120-54-00-5430 PRINTING&DUPLICATING - - - 500 0.00% 01-120-54-00-5440 TELECOMMUNICATIONS 45 45 45 45 45 45 270 600 45.00% 01-120-54-00-5452 POSTAGE&SHIPPING - - 107 5 112 500 22.38% 01-120-54-00-5460 DUES&SUBSCRIPTIONS 80 - 35 - - - 115 850 13.53% 01-120-54-00-5462 PROFESSIONAL SERVICES 1,847 1,945 56 290 78 1,138 2,598 7,952 42,000 18.93% 01-120-54-00-5485 IRENTAL&LEASE PURCHASE 143 1,615 879 143 143 143 143 3,209 15,000 1 21.39% 01-120-54-00-5495 JOUTSIDE REPAIR&MAINTENANC - - - - 250 - - 250 1,800 13.89% 01-120-56-00-5610 1OFFICE SUPPLIES 343 128 136 - 270 877 2,500 35.08% 01-120-56-00-5630 1 SMALL TOOLS&EQUIPMENT - - - - - - - 250 0.00% 2 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) f ofl<iscal Year 4? 19% i.F.` 55°� 42% 50% 58% Year-tv-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Budget 01-120-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 797 797 2.500 31.89% 01-120-56-00-5640 REPAIR&MAINTENANCE - 500 0.00% TOTAL EXPENDITURES:FINANCE 17,082 19,888 18,161 27,766 36,063 27 646 25 427 17i 034 320,505 53.68% COMMUNITY RELATIONS EXPENDITURES 01-130-54-00-542 1 PUBLISHING&ADVERTISING 333 - - 333 333 100.00% TOTAL EXPENDITURES:COMMUNITY RELATIONS 333 1 333 333 10 0.00 ENGINEERING EXPENDITURES 01-150-50-00-5010 SALARIES&WAGES 12,929 55,188 10,006 - 78,123 172,000 45.42% 01-150-50-00-5020 OVERTIME - - - - 500 0.00% 01-150-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,230 5,248 952 - 7,430 16,500 45.03% 01-150-52-00-5214 FICA CONTRIBUTION 960 4,193 765 - 5,918 13,236 44.71% 01-150-54-00-5412 TRAINING&CONFERENCES - - - 2,250 0.00% 01-150-54-00-5415 TRAVEL&LODGING - - 3 - - 3 400 0.80% 01-150-54-00-5430 PRINTING&DUPLICATING 38 139 - 109 - - 286 1,500 19.07% 01-150-54-00-5440 TELECOMMUNICATIONS 104 103 - - - - 207 2,200 9.39% 01-150-54-00-5452 POSTAGE&SHIPPING - - 23 - - - 23 500 4.50% 01-150-54-00-5460 DUES&SUBSCRIPTIONS - - - - 1,200 0.00% 01-150-54-00-5462 PROFESSIONAL SERVICES - 508 1,098 98 198 1,901 32,550 5.84% 01-150-54-00-5485 RENTAL&LEASE PURCHASE 137 137 137 137 137 137 137 956 - 0.00% 01-150-54-00-5495 OUTSIDE REPAIR&MAINTENANC - 27 - - - - - 27 1,500 1.81% 01-150-56-00-5600 WEARING APPAREL - - 100 0.00% 01-150-56-00-5610 OFFICE SUPPLIES 7 - 7 1,000 0.70% 01-150-56-00-5622 ENGINEERING SUPPLIES 1,500 0.00% 01-150-56-00-5630 SMALL TOOLS&EQUIPMENT - 500 0.00% 01-150-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 4,550 0.00% 01-150-56-00-5640 IREPAIR&M AINTENANCE - 1,000 F 0.00% 01-150-56-00-5645 BOOKS&PUBLICATIONS 150 TOTAL EXPENDITURES:ENGINEERING 15.255 65.450 13,199 257 249 137 134 94,880 253336 37.48°/a POLICE EXPENDITURES 01-210-50-00-5010 SALARIES-POLICE OFFICERS 87,672 95,900 85,295 78,245 120,451 88,252 87,352 643,167 1,250,000 51.45% 01-210-50-00-5012 SAI.ARIES-I,IEUT/SF.R(iEANTS/CHIE 44,835 49,174 51,592 46,735 66,038 44,215 44,847 347,436 610,000 56.96% 01-210-50-00-5013 SALARIES-POLICE CLERKS 11,204 15,227 7,747 8,715 14,557 9,468 9,411 76,329 120,000 63.61% 01-210-50-00-5014 SALARIES-CROSSING GUARD 1,110 583 - - 1,193 1,029 1,110 5,025 20,000 25.13% 01-210-50-00-5015 PART-TIME SALARIES 6,068 3,090 4,155 2,990 5,923 2,928 2,837 27,992 39,000 71.77% 01-210-50-00-5017 CADET PROGRAM 875 1,375 1,247 1,231 - - - 4,727 13,500 35.02% 01-210-50-00-5020 OVERTIME 6,970 6,898 12,214 6,859 14,226 8,799 6,903 62,870 75,000 83.83% 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,075 1,417 624 742 1,290 860 860 6,866 15,900 43.19% 01-210-52-00-5213 EMPLOYER CONTRI-POL PEN 57,847 119,062 4,521 44,426 117,395 10,431 6,673 360,356 375,000 96.09% 01-210-52-00-5214 FICA CONTRIBUTION 11,692 12,762 11,978 10,642 16,444 11,377 11,201 86,095 170,000 50.64% 01-210-54-00-5410 TUITION REIMBURSEMENT - - - - 1,510 - - 1,510 2,800 53.93% 01-210-54-00-5411 POLICE COMMISSION 563 - - 581 590 1,219 2,242 5,194 15,000 34.63% 01-210-54-00-5412 ITRAINING&CONFERENCES 50 920 150 (230)1 495 1 - 4180 1,803 12,000 15.03% 01-210-54-00-5415 ITRAVEL&LODGING 183 1,264 83 946 195 (332) 1,057 3,397 10,000 33.97% 3 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %offiscal Year 81%� 17.% 2551 33:". 42% 50% 58y Year-to-Derte ANNUAL ACCOUNTNUMBER DESCRIPTION May-11 Juu�ll July-11 August-11 September-11 October-11 Novembei-11 Totals BUDGET %of Budget 01-210-54-00-5426 PUBLISHING&ADVERTISING - - - 1 I - - 11 200 5.60% 01-210-54-00-5430 PRINTING&DUPLICATING 87 143 120 74 111 70 606 4500 1146% 01-210-54-00-5440 TELECOMMUNICATIONS 1,757 1,748 1,927 3,077 2,892 2,908 14,3 00, 3'),j 00 '9 2UuS 01-210-54-00-5452 POSTAGE&SHIPPING 11 81 26 259 (60) 47 - 364 3,000 12.13% 01-210-54-00-5460 DUES&SUBSCRIPTIONS 90 80 (20) 210 50 - 100 510 1,350 37.78% 01-210-54-00-5462 PROFESSIONAL SERVICES 85 598 1,034 141 300 228 2,386 4,000 59.65% 01-210-54-00-5466 LEGAL SERVICES - - - - - - - - 10,000 0.00% 01-210-54-00-5467 ADMIN ADJ-HEARING OFFICER 325 1,400 2,260 975 2,100 1,000 1,600 9,660 15,000 64.40% 01-210-54-00-5469 NEW WORLD LIVE SCAN - - - - - 8,949 - 8,949 15,000 59.66% 01-210-54-00-5472 KENDALL CO.JUVE PROBATION - - - 3,000 0.00% 01-210-54-00-5484 MTD-ALERTS FEE 3,330 - - - - 3,330 - 6,660 6,660 100.00% 01-210-54-00-5485 RENTAL&LEASE PURCHASE 277 277 352 427 352 352 352 2,389 - 0.00% 01-210-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 1,125 2,537 2,810 2,610 8,411 2,901 928 21,322 51,000 41.81% 01-210-56-00-5600 WEARING APPAREL 375 - 1,290 611 725 2,795 685 6,481 10,000 64.81% 01-210-56-00-5610 OFFICE SUPPLIES - 91 196 245 269 - 422 1,223 4,000 30.56% 01-210-56-00-5620 OPERATING SUPPLIES 13 787 148 550 54 4 95 1,650 8,000 20.63% 01-210-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 55 312 70 300 736 7,000 10.52% 01-210-56-00-5640 REPAIR&MAINTENANCE 1,554 576 875 - 3,004 12,250 24.52% 01-210-56-00-5669 GREAT PROGRAM - - - - 3,000 0.00% 01-210-56-00-5670 COMMUNITY RELATIONS 45 45 500 9.02% 01-210-56-00-5673 NEIGHBORHOOD WATCH - 1,531 0.00% 01-210-56-00-5674 CITIZENS POLICE ACADEMY - 1,839 0.00% 01-210-56-00-5678 COMPLIANCE CHECKS - - 7 7 500 1.41% 01-210-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 69 - - 3,030 3,099 4,200 73.79% 01-210-56-00-5695 IGASOLINE 7,814 1 7,028 7,473 1 6,531 1 6,368 5,861 41,075 85,000 48.32% 01-210-56-00-5696 AMMUNITION - - - - - - 2,000 0.00% TOTAL EXPENDITURES:POLICE 235,690 324,292 196,183 218,967 386,292 207,365 188,466 1,757,255 3 018 230 58.22% COMMUNITY DEVELOPMENT EXPENDITURES 01-220-50-00-5010 SALARIES&WAGES 17,750 26,622 11,148 8,690 20,292 15,444 15,078 115,024 240,000 47.93% 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,688 2,532 1,060 826 1,807 1,298 1,268 10,479 27,275 38.42% 01-220-52-00-5214 FICA CONTRIBUTION 1,279 1,958 831 643 1,523 1,155 1,127 8,513 17,260 49.32% 01-220-54-00-5412 TRAINING&CONFERENCES - - - - - 480 79 559 1,200 46.58% 01-220-54-00-5415 TRAVEL&LODGING 21 226 247 700 35.36% 01-220-54-00-5426 PUBLISHING&ADVERTISING - - 64 - - - 64 150 42.40% 01-220-54-00-5430 PRINTING&DUPLICATING 38 60 - 109 74 1 115 395 1,500 26.34% 01-220-54-00-5440 TELECOMMUNICATIONS 109 108 112 111 187 150 778 1,500 51.90% 01-220-54-00-5452 POSTAGE&SHIPPING - - 63 - - - 63 500 12.53% 01-220-54-00-5459 INSPECTIONS 680 - 7,061 6,128 7,701 1,120 22,690 20,000 113.45% 01-220-54-00-5460 DUES&SUBSCRIPTIONS 422 453 - - - - 875 1,500 58.33% 01-220-54-00-5462 PROFESSIONAL SERVICES - - 562 94 656 6,000 10.93% 01-220-54-00-5466 LEGAL SERVICES - 101 44 846 - 101 - 1,093 6,400 17.07% 01-220-54-00-5485 RENTAL&LEASE PURCHASE 137 137 137 137 137 137 137 956 - 0.00% 01-220-54-00-5486 ECONOMIC DEVELOPMENT - - - - - - - - 45,000 0.00% 01-220-56-00-5610 OFFICE SUPPLIES 16 52 67 3 138 500 27.59% 01-220-56-00-5620 OPERATING SUPPLIES 79 29 233 242 584 3,000 19.45% 01-220-56-00-5630 SMALL TOOLS&EQUIPMENT - - - 125 0.00% 01-220-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 2,500 0.00% 4 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 .4CTUALS BY MONTH(Cash Basis) °l°ofFiscal Roar 3% 179% 250 13% 42% 50°10 58% Year-ta-Date ANNUAL ACCOUNT NUMBER DF,SCRJPTION May-11 Juae41 July-11 August-11 September-11 October-11 November-11 Tutals BUDGLT J of Uad Rct 01.220-56-00-5645 BOOKS&P11131.IovriONS - 394 - 394 500 78.88% TOTAL EXPENDITURES:+COMNIL)NITY DEYELP 20 854 32,614 13,920 19,003 30,189 1 27 84 19 544 163,507 375,610 4?.53";5, PUBLIC WORKS-STREET OPERATIONS EXPENDITURES 01-410-50-00-5010 SALARIES&WAGES 18,990 19,377 19,377 19,377 30,015 19,377 19,377 145,887 270,000 54.03% 01-410-50-00-5020 OVERTIME - - - 71 89 - 239 399 15,000 2.66% 01-410-52-00-5212 RETIREMENT PLAN CONTRIBU NO 1,806 1,843 1,843 1,849 2,863 1,843 1,865 13,912 30,000 46.37% 01-410-52-00-5214 FICA CONTRIBUTION 1,408 1,438 1,438 1,443 2,251 1,438 1,457 10,873 23,500 46.27% 01-410-54-00-5412 TRAINING&CONFERENCES - - - - - - - - 2,000 0.00% 01-410-54-00-5440 TELECOMMUNICATIONS 198 196 205 204 192 200 1,196 4,020 29.74% 01410-54-00-5455 MOSQUITO CONTROL 6,500 - - - - - 6,500 7,000 92.86% 01-410-54-00-5458 TREE&STUMP REMOVAL 400 - 2,275 300 1,825 4,800 10,000 48.00% 01-410-54-00-5462 PROFESSIONAL SERVICES 84 46 20 66 20 109 345 1,000 34.51% 01-410-54-00-5480 UTILITIES 5,199 6,868 6,988 3,865 3,605 4,144 30,669 80,000 38.34% 01-410-54-00-5485 RENTAL&LEASE PURCHASE 33 540 33 33 33 33 182 886 1,000 88.64% 01410-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 275 - 845 1,486 3,969 2,826 9,401 30,000 31.34% 01-410-56-00-5600 WEARING APPAREL 93 144 174 259 126 228 260 1,284 5,000 25.68% 01-410-56-00-5620 OPERATING SUPPLIES 34 1,632 1,564 949 377 766 647 5,969 9,500 62.83% 01-410-56-00-5626 HANGING BASKETS 1,832 209 - - - - 2,041 2,000 102.06% 01-410-56-00-5630 SMALL TOOLS&EQUIPMENT 64 (64) - - - - - - 1,750 0.00% 01-410-56-00-5640 REPAIR&MAINTENANCE 2,780 1,251 2,192 3,281 945 1,342 11,791 36,500 32.30% 01-410-56-00-5656 1 PROPERTY&BUILDING MAINT 66 1,238 664 2,471 1,241 115 611 6,405 30,000 21.35% 01-410-56-00-5695 IGASOLINE 1 2,886 1,279 2,914 4,062 2,185 1,685 15,010 33,600 44.67% 01-410-60-00-6041 1 SIDEWALK CONSTRUCTION 734 135 1 - - 869 41000 21.73% TOTAL EXP:PUBLIC WORKS-STREET OPS 22,494 46,299 34,940 42,626 50 92 34 715 36 769 268 236 595 870 45.02% PW-HEALTH&SANITATION EXPENDITURES 01-540-54-00-5442 1 GARBAGE SERVICES - 100,361 1 - 200,660 99,975 100,018 7)),903 600,817 1,195.000 50.2K% 01-540-54-00-5443 ILEAFPICKUP 600 - 600 6,000 10.00% TO I'AL EXPENDITURES:PW HEALTH&SAN 100-161 600 200,660 99,475 1(10,1118 99,E03 M 601,417 1 1,201,000 1 50.08% ADMINISTRATIVE SERVICES EXPENDITURES 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - 350 - - 350 5,000 7.00% 01-640-52-00-5216 GROUP HEALTH INSURANCE 201,872 113,613 97,253 97,135 88,841 90,913 12,522 702,148 1,204,000 58.32% 01-640-52-00-5222 GROUP LIFE INSURANCE 1,275 1,237 1,252 1,035 1,161 1,166 1,162 8,289 26,000 31.88% 01-640-52-00-5223 DENTAL&VISION INSURANCE 15,474 9,695 7,432 8,431 7,952 7,784 839 57,607 114,000 50.53% 01-640-52-00-5224 EMPLOYEE ASSISTANCE - - - - - - - 150 0.00% 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 12,508 - 18,762 - - 18,762 - 50,031 60,000 83.38% 01-640-52-00-5231 LIABILITY INSURANCE 49,629 53,504 10,470 10,470 53,504 - 10,470 188,047 339,200 55.44% 01-640-54-00-5456 CORPORTATE COUNSEL - 11,046 8,493 9,889 14,193 5,708 8,150 57,478 130,000 44.21% 01-640-54-00-5461 LITIGATION COUNSEL - 65 10,719 10,750 8,255 3,809 - 33,598 60,000 56.00% 01-640-54-00-5462 PROFESSIONAL SERVICES 450 5,843 - 2,160 - 40,486 11,150 60,089 50,000 120.18% 01-640-54-00-5463 SPECIAL COUNSEL - 135 5,785 - 495 270 1,080 7,765 25,000 31.06% 01-640-54-00-5465 ENGINEERING SERVICES 15,732 13,353 29,085 - 0.00% 01-640-54-00-5475 CABLE CONSORTIUM FEE - - 19,039 19,620 - - 38,659 85,000 45.49% 01-640-54-00-5479 COMMUNITY RELATIONS - 440 - - - 440 - 0.00% 01-640-54-00-5481 MARKETING-HOTEL TAX - 3,612 5,416 5,310 4,516 5,888 24,742 27,540 89.84% 01-640-54-00-5491 CITY PROPERTY TAX REBATE - - 1,532 - 1,532 1,050 145.89% 01-640-54-00-5492 SALES TAX REBATE - - - 322,675 168,802 - 1,720 493,198 900,000 54.80% 01-640-54-00-5493 1 BUSINESS DISTRICT REBATE - - 23,787 24,471 27,616 23,037 22,407 121,318 300,000 40.44% 01-640-54-00-5494 JADMISSIONS TAX REBATE 104,845 104,845 114,000 91.97% 01-640-54-00-5499 1 BAD DEBT - 1,250 0.00% 5 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) °/a of Fiscal Year ,V!-,'ro 17% ?.i1% 33% 41% 5001. 56% "'car-r4 Date ANNUAL ACCOUNTNUMBER DI:;SCMPTION May-11 Juue-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Gadget 01-640-56-00-5625 REIMBURSEABLE REPAIRS - - 5,000 0.00% 01-640-70-00-7799 CONTINGENCIES - - - - - 120,000 - 120,000 65,617 135.71% 01-640-99-00-9923 TRANSFER TO CITY WIDE CAPITAL 10,417 10,417 10,417 10,417 10,417 10,417 10,417 72,917 125,000 58.33�o 01-640-99-0()-9942 TRANSFER TO DEBT SERVICE 8,645 8,645 8,645 8,645 8,645 8,645 8,645 L2,492,709 60,515 103,740 58.33% 01-640-99-00-9979 'TRANSFER TO PARK&RECREATION 61,059 61,059 61,059 61,059 61,059 61,059 65,059 31,414 732,710 58.88% 01-640-94.00.9982 TRANSFER TO LIBRARY OPS - - - - - 328,644 - 28,(+44 332,500 98.84% 'O'I'ALEXPI;NDITURI:S:ADMIN5ERVICES 361,328 275,608 268,125 591,593 475,870 742,480 277,706 4,805,757 1 62.27% TOTAL FUND REVENUES 901,625 1,889,075 630 030 1 1,243,931 1,652,500 1,164,652 873 711 8 55,524 11,823,874 70.67% TOTAL FUND EXPENDITURES 698,195 902,080 1 582,820 1 1,134,222 1,124,0241 1,177,297 687 53 6 05 992 1 11 059 992 57.02° FUND SURPLUS(DEFICIT) 203,430 986,995 47,210 109,709 1 528,476 (12,645)1 186,358 E 2,049 32 763,882 FOX HILL SSA REVENUES 11-000-40-00=4011 1PROPERTY TAXIS-FOX HILL SSA 599 1,272 64 576 1,126 88 60 0 3,786 3,786 100.00% i i 000-45-00-450^v INVESTMENT EARNINGS 0 1 1 1 1 1 1 5 i 0.00% TOTAL REVENUES:FOX HILL SSA 599 1,273 63 577 1,I27 89 61 3,791 3,786 100.12% FOX HILL SSA EXPENDITURES 11-111-54-00-5495 1 OUTSIDE REPAIR&MAINTENANCE - 614 1 7671 614 1 614 1 767 I 614 E 3,989 1 3,8041 104.85%°1 TOTAL FUND REVENUES 5.99 1,273 1 64 1 577 1 1,1271 89 61 E 3,791 1 3,786 100.12% TOTAL FUND EXPENDITURES 6141 767 1 6.14 1 61411 7671 614 M 3,989 11 3,804 104.85% FUND SURPLUS(DE--I-__ 599 1 659 703 3 513 678 553 198 18 SUNFLOWER SSA REVENUES 12-000 4(]-00-4012 PROPER'I'Y'1'A\ES-9UNFLOWER SS, 1,362 2284 1 118 1,391 1 1,9-471 354 7,530 7,530 100.00% 12-000-45-00-45 00 JINVESTMENTEARININGS 0 1 1 1 E 1 1 l 1 ] & - 0.00% TOTAL REVENUES:SUNFLOWER SSA m 1 362 2,284 120 1 1 92 1 1,938 1 851 355 7,536 1 7,530 1 100.08% SUNFLOWER SSA EXPENDITURES 12-112-54-00-5495 1 OUTSIDE REPAIR&MAINTENANC - I 1,309 1 650 1 1,3091 1,309 1 1,434 5-20) m 6,536 1 9,078 72.00% TOTAL FUND REVENUES -1,3621 2,284 1 120 1 1,392 1 1,938 1 851 355 7536 7530 100.08% TOTAL FUND EXPENDITURES ^ 1,309 650 1,3091 1009 1,439 520 6,536 9,078 72.00% FUND SURPLUS DEFIC'I"i 1,362 975 530 831 629 (1 054)1 165 1,000 1 (1,548 MOTOR FUEL TAX REVENUES 15-000-41-00-4112 MOTOR F IEL I'AX 34,752 34,093 31,7'3 36.473 36.308 32,528 36,140 242,517 355,000 68.31% 20,000 0;00% i5-"v00-4i-00-41 i3 MF"i 1-111111 CJRCIW`Tii - - - - - - - - 15-000-41-00-4172 ILLINOIS JOBS NOW PROCEEDS 73,122 - T3,k22 142,000 51.49% 15-000-45-00-4500 INVESTMENT EARNINGS 29 28 24 25 26 28 51 211 1,000 21,08°gym 15-000-46-00-4605 REIMB-OLD JAIUDWTWN PARKIN - - 493,000 0.000/0 15-000-46-00-4690 REIMB-MISCELLANEOUS - t9.00"I 15-000-48-00-4850 MISCELLANEOUS INCOME - - - - - - 0.00% TOTAL REVENUES:MOTOR FUEL TAX 34,781 34,122 31,747 110,120 36,334 1 32,556 1 36,191 315,850 1.011 1100 31.24% MOTOR FUEL TAX EXPENDITURES [5-155-56-00-5618 SAI.A - 220,0001 0.00% 15-115-56-00-5619 ISIGNS 1,426 1 1,966 1 999 1 3481 27 M 4,765 1 18,000 1 26.47% 6 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %offiscalYear 8% 17, 25% 33% 42% 50% 58% Year-to-Date ANNUAL ACCOUNTNUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 Tatals BUDGET %of Butlgst 15-155-56-00-5632 PATCHING - - 50,000 0.00% 15-155-56-00-5633 COLD PATCH - - - - - 1,431 1:431 10,600 13.50% 15-155-56-00-5634 HOT PATCH 1,728 2,729 3,044 988 2,045 750 11,284 13,000 86,80% 15-155-60-00-6072 DOWNTOWN PARKING LOT - - - - 875 - - 875 55,000 1.59% 15-155-60-00-6073 OAMI EFARMROADPR03E;CT 28,200 6,400 - 19,177 7,970 61,746 [50,()00 41.E6% 15-155-60-00-6075 R1VLR ROAD BR1D£3E PROJECT - 102 920 1,022 25,000 X1,09°:° 15-155-b00(1_60'4 RO(JI-F.47 EXPANSION 2,379 7,859 1{1,238 119;It)(} 8.57% TOTAL FUND REVENUES 34,781 34,122 31,747 110,120 36,334 32,556 36,1910 315,850 1 1,01500 31.24"{ TOTAL FUND EXPENDITURES 28,200 1,728 10,555 5,010 2,861 24,051 18,956 M 91,361 1 661.000 13.82% FUND SURPLUS(DEFICIT) 6,581 32 93 21,192 105,110 33,472 8,505 17,2350 224,442_L_ 35000 MUNICIPAL BUILDING REVENUES 16-00042-00-4214 1 DEVELOPMENT FEES 1,050 300 750 300 2,700 300 300 5,700 5,250 108.57% 1TOTAL REVENUES:MUNICIPAL BUILDING; 1,050 300 750 300 2,700 300 300 5,700 5,250 108.57% TOTAL FUND REVENUES 10.50 300 750 300 2,700 300 300 -5,700 5.250 108.57 TOTAL FUND EXPENDITURES - - FUND SURPLUS DEFICIT 1,050 300 750 300 2,700 300 300 5.700 5,250 POLICE CAPITAL REVENUES 20-000-42-00-4214 DEVELOPMENT FEES 1,800 300 1,500 450 5,250 450 450 10,200 10,500 97.14% 20-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - - - - 6,000 0.00% 20-000-43-00-4315 DUI FINES 1,127 323 261 136 18 455 155 2,475 0.00% 20-000-43-00-4316 ELECTRONIC CITATION FEE - 184 54 60 70 62 78 508 0,00% 20-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - 1,585 1,585 0[10 31.70% 20-000-45-00-4500 INVESTMENT EARNINGS 5 1 4 41 4 4 4 4 29 0.00% 20-000-48-00-4850 MI5CELI.ANEOUS INCOME - - - 0.00% N-000-48-00-4880 ISALE OF FIXED ASS i S 1,200 12,700 13,900 - 0.00% TOTAL REVENUES:POLICE CAPITAL 4,132 812 1,819 650 5,341 971 14,972 28698 21501) 1 133.48% POLICE CAPITAL EXPENDITURES 20-200-54-00-5462 PROFESSIONAL SERVICES 95 - - - - - - 95 1,500 6.33% 20-200-54-00-5495 OUTSIDE REPAIR&MAINTENANC. - 10,000 0.00% 20-200-56-00-5620 OPERATING SUPPLIES - - 2,500 0.00% 20-200-56-00-5621 SMALL TOOLS&EQUIPMENT - 0.00% 20-200-60-00-6060 EQUIPMENT 20,000 0.00% 20-200-60-00-6070 IVEHICLES - - - 20,000 0.00% TOTAL FUND REVENUES 4,132 812 1,819 650 5,341 971 14,972 28,698 21,500 1 133.48% TOTAL FUND EXPENDITURES M 95 - m 951 54,000 1 (1.18% FUNII SURPLUS(DE:FIC[ 4,037 812 1.819 650 5,341 9711 14,972 M 28,603 1 J32,50011 PUBLIC WORKS CAPITAL REVENUES 21-000-42-00-4214 DEVELOPMENT FEES 4,400 900 3,500 1,150 12,350 1,150 1,150 24.600 24.500 100.41% 21-000-44-00-4418 MOWING INCOME 419 3,430 2,193 713 (494) 1,790 676 K,727 7,900 110.47°x° 21-000-45-00-4500 INVESTMENT EARNINGS 3 2 2 2 2 2 2 14 - 0,00% 21-000-48-00-4850 MISCELLANEOUS INCOME - - - - - - - 0.00% 21-000-48-00-4880 SALE OF FIXED ASSETS - 0.00% 7 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %ofFiscalYear 8'0 17% 25% f3% 42% 50% 58% Year-to-Date ANNUAL ACCOUNT NUMBER UBSCRiPTION May-11 Juuc.11 July41 August-11 Se tember-11 October-11 November-11 Totals BUDGET `Y alBaq. 21-000-49-004922 jTsrR FROM PARKS,.REC CAPITAI. 292 292 292 292 1 292 292 292 2,042 1 3,5001 58.33% TOTAL REVENUES:PW CAPITAL REVENUES 5,1141 4,624 5,986 1 2,1571 12,1491 3,234 1 2,119 111-1831 .35,9001 98.56% PUBLIC WORKS CAPITAL EXPENDITURES 21-211-54-00-5462 PROFESSIONAL SERVICES - 980 49 294 245 323 235 2,126 1,800 118.11% 21-211-54-00-5485 RENTAL&LEASE PURCHASE - - - 4,000 - - 4,000 4,500 88.89% 21-211-56-00-5620 OPERATING SUPPLIES - - 2,000 0.00% 21-211-60-00-6060 EQUIPMENT - 2,000 0.00% 21-211-60-00-6070 VEHICLES - - - - - - - - 0.00% 21-211-92-00-8000 IPRINCIPLE PAYMENT-PW BUILDIN 4,5871 2,312 1 2,324 1 2,336 1 2,348 1 2,360 2,373 18,639 28,254 65.97% 21-211-92-00-8050 1 INTEREST PAYMENT-PWBUILDING 9,129 4,546 4,534 4,522 4,510 4,498 4,485 36,224 54,041 67.03% TOTAL FUND REVENUES m 5,114 4.624 5,986 2,157 12,149 3,234 2,119 35,383 35,900 98.56% TOTAL FUND EXPENDITURES m 13,716 7,838 6,907 7,152 11,103 1 7,181 1 7,093 0 60,989 92,595 65.87% FUND SURPLUS(DEFICIT) 8 602 (3,214)1 921 (4,995)1 1,046 (3,947)1 (4,974)M (25,607)1 (56,695)1 PARK&RECREATION CAPITAL REVENUES 22-000-42-00-4215 PARKS CAPITAL FEES 250 - 500 - 950 1,700 1,750 97.14") 22-000-45-00-4500 1 INVESTMENT EARNINGS 8 8 8 10 37 37 35 143 80 178.73% 22-0004'-00-4880 ISALE OF FIXED ASSETS - - 900 - 900 1,000 90.00% TOTAL REVENUES.PARK&RECREATION CAPITA-. 258 8 8 1,410 37 37 985 2,743 2,830 96,93% PARK&RECREATION CAPITAL EXPENDITURES 22-722-60-00-6012 CRAWFORD PARK TRAIL - - E2921 - - 0.00% 22-222-60-00-6035 RAINTRUE PARK - 120,000 0.00% 'C- 22-222-60-00-6042 BASEBALL FIELD CONS'm [It)� - - 0.00% 22-222-60-{I0-606U EQUIPMENT - - - - - - - 0.00% 22-222-99-00-9921 TRANSFER TO PW CAPITAL 292 292 292 292 292 292 2,042 3,500 58.33% TOTAL FUND REVENUES 258 8 8 1,410 37 37 985 2,743 2,830 96.93% TOTAL FUND EXPENDITURES 292 292 292 1 292 1 292 1 292 1 292 M Z,042 123500 1.65% FUND SURPLUS(DEFICIT) 3 284 284 1,118 254 255 694 N 701 120670) CITY-WIDE CAPITAL REVENUES 23-000-41-00-4170 STATE GRANTS - - - - - 231,000 0.00% 23-000-42-00-4210 BUILDING PERMITS - - - - - - 17,640 0.00°/° 23-000-42-00-4213 ENGINEERING CAPITAL FEES 500 500 100 1,700 100 100 3;000 3,000 100.00% 23-000-42-00-4214 DEVELOPMENT FEES - 85 - 700 1,700 500 4,289 7,214 20,000 36.37% 23-000-42-00-4222 ROAD CONTRIBUTION FEE 4,000 - 6,000 - 12,000 - - ?2,000 20,000 110.00% 23-000-45-00-4500 INVESTMENT EARNINGS 2 2 2 3 13 13 13 48 - 0.00% 23-000-46-00-4690 REIMB-MISCELLANEOUS 4,469 3,560 - 1,549 - 9,579 0.00% 23-000-48-00-4880 SALE OF FIXED ASSETS - - - - - - - 0.00% 23-000-49-00-4901 TRANSFER FROM GENERAI. 10,417 10,417 10,417 10,417 10,417 10,417 10,417 72,917 125,000 58.33% TOTAL REVENUES:CITY-WIDE:CAPITAL 19,388 14,064 16,919 12,769 25,829 11,029 14818 114.8161 4IG 604 2T;56°!° CITY-WIDE CAPITAL EXPENDITURES 23-230-60-00-6041 SIDEWALK CONSTRUCTION - - - 0.00% 23-230-60-00-6070 VEHICLES - 4,000 0.00% 23-230-6()­-00-6,092 SAFE ROU'T'E TO SCHOOL PROJECT - 1,049 1,171 2,220 231,000 0.96% 23-230-97-00-8000 PRINCIPLE PMT-CLARK PRP"IY 125,000 - 125,000 125,000 100.00% 8 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %,gfFiseal Year t1°iu 17% 25Y. 13% 42% SO'10 58% 7'ear4o Date ANNUAL IACCOUNT NUMBER DESCRIPTION i Mav-11 June-11 July-I1 August-11 September-11 October-11 November-11 Totals BUpC,'ET %ulBudget I"O AL FUND REVENUES 19,388 14,064 16;919 12,769 15 829 11&2 14,818 114,816 d i6 600 27.56°la I'O'1:AL FUND EXPENDITURES 12-5,000 1 - I - - 1,049 1.171 137,220 , 360,000 ; 35.34' FUND SURPLUS(DEFICIT) (105,§12_)1 14,064 1 16,919 1 12,769 E 25,829 1 91981 4 13,647 (12,403) 56,600 DEBT SERVICE REVENUES 42-000-40-00-4006 PROPERTY TAXES-2005A BOND 51,906 106,836 4,056 39,864 105,340 9,360 5,988 323,350 324,179 99.74% 42-000-42-00-4208 RECAPTURE FEES-WATER&SEWE 200 50 125 50 400 50 50 925 - 0.00% 42-000-45-00-4500 INVESTMENT EARNINGS 0 12 39 40 50 72 62 275 0.00% 42-000-49-00-4901 TRANSFER FROM GENERAL 8,645 8,645 8,645 8,645 8,645 8,645 8,645 60,515 1(x3.740 58.31% 42-000-49-00-4985 TRANSFER FROM FOX IND TIFF - - - - - 78,563 214 7$,777 - 0.00% TOTAL REVENUES:DEBT SERVICE 60,752 115,542 12,866 48,599 114,434 96,690 14,959 463,842 1 427,914 1 108.39;/ DEBT SERVICE EXPENDITURES 42-420-54-00-5498 PAYING AGENT FEES - 375 - 375 750 49.93% 42-420-81-00-H000 PRINC'IPLEPAYMENI-211041'. - 95,000 0.00% 42-420-81-00:8050 1N1'EREST PAYMENT-2004(' 4.370 t 4,370 8,740 50.00%. 42120-82-00-$000 PRINCIPLE PAYMENT-2005A - 195,000 0.00% 42-42(1-82-00-8050 INTEREST PAYMENT-2005A 64,589 64,589 129,179 50.00% TOTAL FUND REVENUES 60,752 115,542 12,866 48,599 114,434 96,690 14,959 463,842 427,919 108.39% TOTAL FUND EXPENDITURES - 68,959 - 375 - I - - 69,334 1 428,669 16.17% FUND SURPLUS(DEFICIT) 60,752 46,583 12,966 48,225 1 114,434 1 96,690 14,959 E 394,508 750 WATER FUND REVENUES 51-000-40-00-4007 1 PROPERTY TAXES-2007A BOND 21,4334 44,117 1,675 16,461 43,499 3,863 2,473 133,524 133,866 99.74% 51-000-44-00-4424 WATER SALES 3,611 287,381 2,266 331,018 3,507 293,000 (4,586) 916,197 1,674,750 54.71% 51-000-44-00-4425 BULK WATER SALES - 950 - - - - (771) 179 500 35.88% 51-000-44-00-4430 WATER METER SALES 3,405 780 2,235 875 8,550 875 1,360 18,080 25,000 72.32% 51-000-44-00-4440 WATER INFASTRUCTURE FEE 305 115,440 137 115,635 587 115,871 196 348,170 600,000 58.03% 51-000-44-00-4450 WATER CONNECTION FEE 16,710 7,400 10,640 5,030 34,290 5,030 5,030 84,130 125,000 67.30% 51-000-45-00-4500 INVESTMENT EARNINGS 4 9 19 21 35 22 21 131 2,000 6.53% 51-000-46-00-4690 REIMB-MISCELLANEOUS - - - - - 1,340 - 1,340 - 0.00% 51-000-48-00-4821 BAD DEBT RECOVERY - - - - 3,517 - - 3,517 - 0.00% 51-000-48-00-4822 RENTAL INCOME-WATER TOWER 311 2,524 2,524 2,524 4,738 2,524 4,324 19,470 50,000 38.94% 51-000-48-00-4850 MISCELLANEOUS INCOME - - - - - 63 - 63 - 0.00% 51-000-49-00-4952 TRANSFER FROM SEWER 6,989 6,989 6,989 6,989 6,989 6,989 6,989 48,920 83,863 58.33% TOTAL REVENUES:WATER FUND 52.768 465,589 26,486 478 53 105,711 429,579 15 035 1,573,722 2,694,979 58.39% 9 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH{Cash Basis) %ofFisca[Year S 17% ?f% 33% 42%a 5001p 58% Year-to-Date ANNUAL 1ACCOUNTNUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Budget WATER OPERATIONS EXPENSES 51-51(1-51 )0-501() SALARIES&WAGES 26,x}85 27,9 20 27335 25,064 46,015 20.442 17,556 192.4111 365,000 5?72% 51-510-50-00-5020 n RT 9 �? 3 i4 11,542' 53 i2 �:'. OVERTIME 1,1 0 41 3, 1 ,VVV GJ.YL/0 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,566 2,655 2,609 2,481 4,483 2,024 1,816 18,635 37,500 49.69% 51-510-52-00-5214 FICA CONTRIBUTION 1,984 2,055 2,018 1,915 3,497 1,559 1,405 14,431 28,200 51.17% 51-510-54-00-5412 TRAINING&CONFERENCES - - - 330 - - - 330 2,000 16.50% 51-510-54-00-5415 TRAVEL&LODGING - - 278 - 278 1,600 17.36% 51-510-54-00-5426 PUBLISHING&ADVERTISING 934 - - 119 1,053 1,000 105.28% 51-510-54-00-5429 WATER SAMPLES 4,236 - 33 25 - - 4,294 14,000 30.67% 51-510-54-00-5430 PRINTING&DUPLICATING - - - - 12 3 - 15 2,500 0.59% 51-510-54-00-5440 TELECOMMUNICATIONS 1,453 1,446 1,495 1,998 1,558 1,550 9,500 24,500 38.78% 51-510-54-00-5452 POSTAGE&SHIPPING 3,226 583 2,760 269 1,695 683 9,215 22,000 41.89% 51-510-54-00-5460 DUES&SUBSCRIPTIONS 435 - - - - 435 1,250 34.82% 51-510-54-00-5462 PROFESSIONAL SERVICES 783 1,411 1,650 2,281 1,331 3,103 10,559 6,000 175.98% 51-510-54-00-5466 LEGAL SERVICES - 2,000 0.00% 51-510-54-00-5480 UTILITIES 11,508 23,852 23,444 16,943 19,367 21,987 117,100 304,500 38.46% 51-510-54-00-5483 JULIE SERVICES 1,780 - - - 1,645 - 3,426 3,500 97.88% 51-510-54-00-5485 RENTAL&LEASE PURCHASE 33 33 37 33 33 29 33 231 1,000 23.10% 51-510-54-00-5495 OUTSIDE REPAIR&MAINTENANCL 485 181 684 16 37 1,403 10,000 14.03% 51-510-54-00-5499 BAD DEBT - - - - - - - 6,000 0.00% 51-510-56-00-5600 WEARING APPAREL 93 255 174 259 275 228 106 1,391 5,000 27.81% 51-510-56-00-5620 OPERATING SUPPLIES 793 2,563 1,969 489 433 712 6,960 20,500 33.95% 51-510-56-00-5630 SMALL TOOLS&EQUIPMENT 64 (64) - - - 29 - 29 2,000 1.43% 51-510-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - 265 - 265 1,600 16.56% 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 20 16,563 17,190 28,518 23,630 16,675 - 102,596 240,000 42.75% 51-510-56-00-5640 REPAIR&MAINTENANCE 59 3,335 3 - 1,665 1,694 15,706 22,462 9,500 236.44% 51-510-56-00-5664 METERS&PARTS 1,452 465 439 2,326 5,884 1,860 531 12,957 46,000 28.17% 51-510-56-00-5695 GASOLINE - 2,886 1,278 2,914 4,062 2,239 2,367 15,745 35,700 44.10% 51-510-60-00-6079 ROUTE 47 EXPANSION - - - - - - 1,685 1,685 96,000 1.76% 51-510-75-00-7502 GRANDE RESERVE COURT ORDER 22,989 22,989 22,989 22,989 22,989 22,989 22,989 160,921 275,868 58.33% 51-510-83-00-8000 PRINCIPLE PAYMENT-2007A - - - - - - - 10,000 0.00% 51-510-83-00-8050 INTEREST PAYMENT-2007A - 61,933 61,933 123,866 50.00% 51-510-85-00-8000 PRINCIPLE PMT-2002 CAP APPREC 285,000 - - 285,000 285,000 100.00% 51-510-86-00-8000 PRINCIPLE PMT-2003 DEBT CERT - - - - 0.00% 51-510-86-00-8050 INTEREST PMT-2003 DEBT CERT 16,575 - - 16,575 33,150 50.00% 51-510-87-00-8000 PRINCIPLE PAYMENT-2006A - - 70,000 0.00% 51-510-87-00-8050 INTEREST PAYMENT-2006A 44,253 - 44,253 88,506 50.00% 51-510-88-00-8000 PRINCIPLE PAYMENT-2005C - - - - 90,000 0.00% 51-510-88-00-8050 INTEREST PAYMENT-2005C 38,863 - 38,863 77,725 50.00% 51-510-89-00-8000 PRINCIPLE PAYMENT-IEPA 156300 - - 42,534 - 42,534 85,600 49.69% 51-510-89-00-8050 INTEREST PAYMENT-[EPA 156300 - - 19,981 19,981 39,430 50.67% 51-510-99-00-9901 TRANSFER TO GENERAL 7,655 7,655 7,655 7,655 7,655 7,655 7,655 53,587 91,863 58.33% TOTAL FUND REVENUES 52 768 1 465.5891 26,486 1 478,553 105,711 429,5791 15.035 E 1,573,722 2 694 979 58.39% TOTAL FUND EXPENSES 353,1 5 1 268,8351 112,610 1 189,554 1 144,283 1 104,5871 101,585 E 1,274,589 2 571 858 1 49.56% FUND SURPLUS DEFICI 300 6 196,755 (86,124)1 288,999 1 (38,572)1 324,992 (86,550) 299,133 1 123,121 10 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 801. 17% 25% 33% 42% 50'.°6 58% Year-to-Date ANNUAL IACCOUNT NUMBER DESCRIPTION flay-ll June-I1 July-it August-11 September-I1 October-I1 November-11 Totals BUDGET I %of Budget SEWER FUND REVENUES 52-000-40-00-4009 PROPERTY TAXES-2004B BOND 41,414 85.240 3.236 31,806 84.046 7,468 4,778 257.989 255,650 99.74'!/o 52-000-40-00-4013 PROPERTY TAXES-2005D BOND 221,914 456,751 17,342 I-0,429 45',354 40,0 18 25 501 1,382,408 1 385,550 99.71 lib 52-000-40-00-4014 PROPERTY TAXES-2008 BOND 17,627 36,281 1,378 13,538 35,773 3,179 2,034 109,809 110,090 99.74% 52-000-44-00-4435 SEWER MAINTENANCE FEES 184 123,655 79 123,755 254 123,734 107 371,768 714,000 52.07% 52-000-44-00-4455 SW CONNECTION FEES-OPS 800 400 600 200 1,400 200 200 3,800 5,000 76.00% 52-000-44-00-4456 SW CONNECTION FEES-CAPITAL 7,200 3,600 5,400 1,800 12,600 1,800 1,800 34,200 30,000 114.00% 52-000-44-00-4457 SW CONNECTION FEES-ROB ROY 294,000 - - - - - 278,000 572,000 600,000 95.33% 52-000-45-00-4500 1 INVESTMENT EARNINGS 63 129 316 322 365 488 412 2,095 1,800 116.39% 52-000-46-00-4690 IREIMB-MISCELLANEOUS 155 - - - - - - 155 0.00% TOTAL REVENUES:SEWER FUND 583,357 706,056 28,351 341,850 584,793 176,886 312,931 2 734 224 3 105 490 88.04% SEWER OPERATIONS EXPENSES 52-520-50-00-5010 SALARIES&WAGES 18,877 30,792 18,877 14,258 21,387 17,710 11,042 132.945 256,000 51.93% 52-520-50-00-5020 JOVERTIME 76 - - 49 - - - 125 2,1100 6.23% 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,802 2,928 1,795 1,361 2,034 1,684 1,050 12,655 25,000 50.62% 52-520-52-00-5214 FICA CONTRIBUTION 1,391 2,297 1,401 1,051 1,584 1,204 826 9,755 20,230 48.22% 52-520-54-00-5412 TRAINING&CONFERENCES - - - - - - - 500 0.00% 52-520-54-00-5415 TRAVEL&LODGING - - - - - - - - 500 0.00% 52-520-54-00-5440 TELECOMMUNICATIONS - 129 127 133 132 125 130 777 1,800 43.17% 52-520-54-00-5462 PROFESSIONAL SERVICES - 45 237 46 604 56 144 1,133 5,000 22.66% 52-520-54-00-5480 UTILITIES - 1,331 1,278 1,322 1,296 1,146 1,477 7,849 40,000 19.62% 52-520-54-00-5485 RENTAL&LEASE PURCHASE 33 33 33 33 33 33 33 231 1,000 23.10% 52-520-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 243 684 - 541 1,468 4,000 36.70% 52-520-56-00-5600 WEARING APPAREL 93 144 174 259 126 228 270 1,294 2,500 51.76% 52-520-56-00-5610 OFFICE SUPPLIES - 44 - - - - - 44 2,000 2.19% 52-520-56-00-5613 LIFT STATION MAINTENANCE - 702 1,000 2,241 3,153 7,227 - 14,322 15,000 95.48% 52-520-56-00-5620 OPERATING SUPPLIES - 425 558 806 419 154 146 2,507 4,500 55.71% 52-520-56-00-5630 SMALL TOOLS&EQUIPMENT 64 462 - - - (64) - 462 2,500 18.48% 52-520-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - 70 - - 70 1,200 5.83% 52-520-56-00-5640 REPAIR&MAINTENANCE - 119 905 1 459 232 137 1,852 25,000 7.41% 52-520-56-00-5695 GASOLINE - 2,886 1,278 2,914 4,062 2,185 1,685 15,010 27,300 54.98% 52-520-56-00-5699 BAD DEBT - - - - - - - - 1,500 0.00% 52-520-60-00-6079 ROUTE 47 EXPANSION - - 24,600 0.00% 52-520-75-00-7500 LENNAR-RAINTREE SWR RECAP 30,996 30,996 30,996 100.00% 52-520-84-00-8000 PRINCIPLE PAYMENT-2004B - - - 160,000 0.00% 52-520-84-00-8050 INTEREST PAYMENT-2004B 49,325 49,325 98,650 50.00% 52-520-90-00-8000 PRINCIPLE PAYMENT-2003IRRB - - - - 95,000 0.00% 52-520-90-00-8050 INTEREST PAYMENT-2003IRRB 35,071 35,071 70,143 50.00% 52-520-91-00-8000 PRINCIPLE PAYMENT-2004A - - - - 170,000 0.00% 52-520-91-00-8050 INTEREST PAYMENT-2004A 12,046 12,046 24,093 50.00% 52-520-93-00-8000 PRINCIPLE PAYMENT-2005D - - 1,000,000 0.00% 52-520-93-00-8050 INTEREST PAYMENT-2005D 192,975 192,975 385,950 50.00% 52-520-94-00-8050 INTEREST PAYMENT-2008 REF 55,045 - - 55,045 110,090 50.00% 52-520-95-00-8000 PRINCIPLE PAYMENT-IEPA 01300 - 18,155 - 18,155 36,635 49.56% 52-520-95-00-8050 INTEREST PAYMENT-IEPA 01300 1,335 - 1,335 2,344 56.96% 52-520-96-00-8000 PRINCIPLE PAYMENT-IEPA 115300 - 42,883 42,883 86,329 49.67% 52-520-96-00-8050 INTEREST PAYMENT-IEPA 115300 - - - 1 10,642 10,642 20,721 51.36% 52-520-99-00-9901 TRANSFER TO GENERAL 6,920 6,920 6,920 6,920 6,920 6,920 6,920 48,443 83,045 58.33% 52-520-99-00-9952 ITRANSFER TO WATER 6,989 6,989 6,989 6,989 6,989 6,989 6,989 48,920 83,863 58.33% 52-520-99-00-9999 ITRANSFER TO 2011 BOND ESCROW 1,248,920 1,248,920 - 0.00% 11 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 1CTUALS BY MONTH(Cash Basis) %of Fiscal Year :80/00 17% 25% 33% 42% 500% 58% Year-to-Date 1NNUAL IACCOUNI'NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-I1 November-11 Totals BUDGET %of Budget TOTAL FUND REVENUES 583357 706,056 2$,351 341,850 585,793 176,886 312,931 22734,224 3 105 490 88.04% ,TOTAL FUND EXPENSES 67,241 365,636 96,134 _ 92,152 4%952 45,829 1,280 311 1,44?,254 2,914,989 68.40°./e, FUND SURPLUS(DEFICIT) 516,117 340,420 (67,783)1 249,698 1 534.841 1 13 1,057 (967,379} 736,970 185,501 LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS - - - - - - 400,000 0.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - - - - 0.00% 72-000-47-00-4703 AUTUMN CREEK 3,077 - 2,051 1,026 11,281 1,026 ll,026 19,486 20,000 97.43% 72-000-47-00-4704 BLACKBERRY WOODS - - - - - - - 500 0.00% 72-000-47-00-4706 CALEDONIA - 0.00% 72-000-47-00-4707 RIVER'S EDGE 0.00% TOTAL REVENUES:LAND CASH 3,i77 2,T51 1 026 11,281 1,026 6 19 486 420 500 4.63% LAND CASH EXPENDITURES 72-720-60-00-6029 CALEDONIA - - - - - 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 11,000 - - 11,000 11,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 217,127 270,000 80.42% 72-720-60-00-6044 HOPKINS PARK - - - - - - - - - 0.00'.' 72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - 0.00% 72-720-99-00-9901 ITRANSFER TO GENERAL 1,674 1,674 1 1,674 1,674 1,674 1 1,674 1 1,674 11,716 1 20;084 1 58.33% TOTAL FUND REVENUES 3,077 2,051 1026 11,281 1026 1,026 19,486 420,500 4.63% TOTAL FUND EXPENDITURES 80,5521 4,8471 56,091 62 31 1 2,632 1 13,2191 20,1700 239,842 1 301 084 79.66 o FUND SURPLUS DEFICIT) (77,475 484 (54,040)1 (61,306)1 8,650 12193 (19,145)M (220,3501 119,416 PARK&RECREATION REVENUES 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 6,535 - 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 26,022 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 102,061 - 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 42,653 180,000 23.70% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - 36,696 30,000 122.32% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79% 79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 75 300 25.06% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - 3,336 - 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 38,190 86,000 44.41% 79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 24,878 - 0.00% 79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 2,299 11,200 20.53% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 - 2,738 500 547.50% 79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 431,414 732,710 58.88% LA ,L RL•'.V1:Nt E�S.PARK&RECREATION 186.615 105 812 103,585 89,909 142,870 109,392 79,673 817,857 1,175,710 69.56% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 211,810 370,000 57.25% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - 16,934 17,000 99.61% 79-790-50-00-5020 OVERTIME - - - - - - 30 30 3,000 1.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 20,203 37,730 53.55% 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 17,087 30,000 56.96% 79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 1,535 1,635 2,600 62.88% 79-790-54-00-5415 TRAVEL&LODGING - - 144 144 750 19.24% 12 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 4CTUALS BY MONTH(Cash Basis) %of Fiscal Year 17% 25?% 33% 42% 50'o 58% Year-to-Date ANNUAL ACCOUNT NUMBER DLSCRIPTION May-Al Juae-11 July-11 August-11 Se tember-JI October-1I November--11 I'nrals BUDGET %of Budget 79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 I,717 3,780 4?.42% 79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 523 4,500 11.63% 79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) - 97i 4,000 24.280 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 1,235 2,500 49.41% 79-790-56-00-5600 WEARING APPAREL 336 317 155 155 229 320 1,512 4,100 36.88% 79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 - 122 300 40.73% 79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 13,978 22,500 62.13% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 257 2,250 11.41% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 11,227 33,193 48,000 69.15% TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 38 378 51 152 321 53 553,510 58.0601 RECREATION DEPARTMENT EXPENDITURES 757-795-50-40-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 112,163 190.000 59.03% 79-795-55(1_00-5015 PART-ISM L:SALAWES 1,406 637 1,773 1,360 1,745 1,385 1,703 10.003 25,001] 40.03% 79-795-50-00-5020 OVERTIME - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - 10,665 12,500 85.32% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 11,788 25,000 47.15% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 1,618 11,223 25,000 44.897/o 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIOT 1,768 1,939 1,712 1,547 2,581 1,702 1,827 13,076 22,000 59.44% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 11,567 20,000 57.83% 79-795-54-00-5412 TRAINING&CONFERENCES - - - 150 - - 150 2,000 7.50% 79-795-54-00-5415 TRAVEL&LODGING - - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - - 8,289 27,000 30.70% 79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 1,026 4,300 23.86% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - 1,000 0.00% 79-795-54-00-5452 POSTAGE&SHIPPING - 177 800 - 147 800 1,924 8,000 24.05% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,072 45,416 47,000 96.63% 79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 5,629 22,000 25.59% 79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - 20 25 70 4,500 1.55% 79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 162 162 1,500 10.80% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 106 - - - 106 1,000 10.57% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 6,190 7,000 88.42% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 84,882 100,000 84.88% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 16,337 55,000 29.70% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 11,525 18,000 64.03% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 872 3,000 29.06% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 4,885 5,500 88.82% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - g35 - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 1,446 1,446 500 289.20% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 289 2,000 14.46% 79-795-56-00-5645 ROOKS&PUBLICATIONS - - - 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - - - - 500 0.00% 79-795-5"0-569 GASOLINF. - 44 81 84 72 340 6'1 3,000 20.71% TOTAL EXPENDITURES:RECREATION DEPT 36,403 44 816 87,084 59,580 69,313 37,739 370,108 635.700 58.25% TOTAL FUND REVENUES 186 615 105,812 1 103,5851 $9,909 1 142,870 109,392 79,673 817,857 1,175,710 69.56% TOTAL FUND EXPENDITURES 70,5771 97,763 1 132.51 1 100,494 1 127,833 76,117 86,526 691,661 1,189,210 58.16 FUND SURPLUS(DEFICIT) 116,0391 8,049' 28,767)1 (10,585)1 15,0381 33,275 (6,854)M 126,196 1 (13,500) 13 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) NajFiscalYear 8% 17% 25°/a 33% 42% 50% 58% Year-to-Date ANNUAL 1ACCOUNT NUMBER DESCRIPTION Mae-lt June it Jetty-11 .N.gum-II ticp%vniber-II October-II November-II Tolats BUDGET f alBudget RECREATION CENTER REVENUES 80-000-44-004440 PROGRAM FEES 7814 4,553 2,6ml '),Him 7.313 6,771 13,391 i?,325 125,000 41.86% 80-nnr0_a-1_rj+0-4 441 CONCESSION t LVENU`•E 975 900 813 868 71;4 602 643 5,504 I2 50'0 44.03°.'a 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 265,195 410,000 64.68% 80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 4,492 3,500 128.34% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 20,073 35,000 57.35% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 52 2,592 15,000 17.28% 80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 123 1,280 2,500 51.20% 80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 1,106 4,782 5,000 95.64% 80-000-48-00-4845 DONATIONS 230 - - 295 - - 135 660 2,000 33.00% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 1 118 500 23.60% TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 357 022 611 000 58.43% RECREATION CENTER EXPENSES 250.800-50-00-51110 SALARIES&WAGES 2,611 4.509 2,000 200(3 3,000 2,000 2,(1;111 18,140 34,200 53.04% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 52,409 98,000 53.48% 80-800-50-00-5020 OVERTIME - - - - - - - - 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 15,746 35,000 44.99% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 31,758 65,000 48.86% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 5,696 10,000 56.96% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 9,042 17,708 51.06% 80-800-54-00-5415 TRAVEL&LODGING - - - - - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 1,495 3,600 41.54% 80-800-54-00-5447 SCHOLARSHIPS - - - - - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 681 9,031 17,700 51.03% 80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 6,220 23,270 49,000 47.49% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 148,255 226,500 65.45% 80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 114 - - - 114 200 57.20% 80-800-54-00-5495 OUTSIDE REPAIR&MAINITNANC - - 361 447 - - - 808 21,200 3.81% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 3,010 5,500 54.73% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - 61,503 53,680 114.57% 80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 7,998 17,000 47.05% 80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 3,258 6,300 51.71% 80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 743 2,600 28.58% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 519 4,210 6,200 67.91% 80-800-56-00-5630 1 SMALL TOOLS&EQUIPMENT - - - - - - 6,300 0.00% 80-800-56-00-5635 ICOMPUTER EQUIPMENT&SOFTWARE - - 1,000 - 1,000 1,000 100.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 362 327 996 195 318 119 2,318 11,000 21.07% 14 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) of Fiscal Year 8% 17% 25% 1.3% 42% 50% 58% Ye¢r-to-Datc ANNUAL ACCOUNTNUMBER DESCRIPTION Map-11 June-11 July-11 August-11 Se tembet-11 October-11 November-11 TM6 BUDGET %a€Budget 80-800-56-00-5645 BOOKS&PUBLICATIONS - 50 0.00% 80-800-56-00-5695 IGASOLINE 44 1 811 84 1 72 1 300 93.84% TOTAL FUND REVENUES 58,296 54,501 44,378 51,8341 47,517 1 46,083 1 54,413 E 357,022 1 611 000 58.43% TOTAL FUND EXPENSES $9 079 47 882 74,394 45 14 53 184 39 39 50 695 400 087 691 738 57.84% FUND SURPLUS(DEFICIT) (30,783)1 6,620 (30,016)1 6,3201 (5,667)1 6,744 1 3,7180 (43,065)1 (80,73 LIBRARY OPERATIONS REVENUES 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 108,835 221,702 9,030 83,169 219,338 20,657 12,461 675,191 675,000 100.03% 82-000-41-00-4120 PERSONAL PROPERTY TAX - 755 - - - - - 755 5,000 15.10% 82-000-41-00-4170 STATE GRANTS - - - - - - 17,200 0.00% 82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - - 2,175 - 3,975 250 7,275 8,000 90.94% 82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 980 8,159 13,000 62.76% 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 515 6,875 8,000 85.94% 82-000-44-00-4422 COPY FEES 320 332 347 263 328 258 171 2,019 3,000 67.31% 82-000-44-00-4440 PROGRAM FEES 20 23 - 20 - - 47 110 2,000 5.50% 82-000-45-00-4500 INVESTMENT EARNINGS 1 7 10 9 13 20 19 79 250 31.75% 82-000-48-00-4820 RENTAL INCOME 111 140 185 320 217 489 151 1,613 1,500 107.53% 82-000-48-00-4824 DVD RENTAL INCOME 441 601 458 560 387 434 444 3,324 4,000 83.10% 82-000-48-00-4832 MEMORIALS 1,000 400 - 1,120 161 1,065 3,745 - 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 7 40 72 62 133 130 17 461 0.00% 82-000-48-004881 1 SALE OF BOOKS - - - - - - - 0.00% 82-000-49-00-4901 ITRANSFER FROM GENERAL - - - - - 328,644 328,644 332,500 0.00% TOTAL REVENUES:LIBRARY 1 114,312 226,611 11,780 90,321 223,086 357,086 15 055 1,038,251 l 069 450 97.08 LIBRARY OPERATIONS EXPENDITURES 82-820-50-00-5010 SALARIES&WAGES 1 ,r,i,l 19,302 18,707 15,707 28,060 18,707 11;,707 14Q}849 241,000 57,44% 82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 14,414 111,608 193,000 57.83% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,775 1,836 1,779 1,779 2,669 1,779 1,779 13,395 22,500 59.53% 82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 2,478 18,924 40,000 47.31% 82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 - 14,590 7,295 7,295 43,770 87,975 49.75% 82-820-52-00-5222 GROUP LIFE INSURANCE 63 63 127 63 63 380 1,000 38.01% 82-820-52-00-5223 DENTAL&VISION INSURANCE 575 575 1,151 575 575 3,453 6,950 49.68% 82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - 0.00% 82-820-54-00-5415 TRAVEL&LODGING 77 77 500 15.30% 82-820-54-00-5423 PUBLIC RELATIONS - 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 694 705 699 700 702 709 4,207 8,500 49.50% 82-820-54-00-5452 POSTAGE&SHIPPING - - - - - - - - 2,000 0.00% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - - (234) 195 - 2,286 2,247 14,000 16.05% 82-820-54-00-5462 PROFESSIONAL SERVICES 1,746 1,960 2,444 2,820 1,638 1,349 11,958 29,000 41.23% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 7 4,247 214 7 3,393 7,869 30,000 26.23% 82-820-54-00-5480 UTILITIES 582 276 283 236 614 1,991 15,000 13.27% 82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - - - - - 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANC - 139 1,594 444 2,177 4,000 54.42% 82-820-56-00-5610 OFFICE SUPPLIES 1,053 - - 433 644 674 2,804 8,000 35.05% 82-820-56-00-5620 OPERATING SUPPLIES 631 579 - 248 469 238 2,165 9,000 24.06% 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - 0.00% 82-820-56-00-5640 IREPAIR&M AINTENANCE - - - 0.00% 82-820-56-00-5671 1 LIBRARY PROGRAMMING 162 8 9 180 2,000 8.98% 15 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %ofPiscal Year 8'0 17% 25% 33% 42% 5011. 58% t ear-to-Date .ANNUAL ACCOUNTNUMBER DESCRIPTION May-11 June-11 July-11 Mi ust 11 September-11 October-11 November-11 Totals BUDGET F of Budget 82-820-56-00-5676 EMPLOYEE RECOGNITION - 0.00% 82-820-56-00-5680 ADULT BOOKS - - - - 0.00% 82-820-56-00-5681 JUVENILE BOOKS Q!„10%° 82-820-56-00-5682 REFERENCE BOOKS - 0.00% 82-820-56-00-5683 AUDIO BOOKS - 0.00% 82-820-56-00-5684 COMPACT DISCS&OTHER MUSIC - - - - 0.00% 82-820-56-00-5685 DVD'S - - - - 115 115 2,000 5.75% 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES - - 143 - 905 807 473 2,327 8,000 29.09% 82-820-56-00-5698 MEMORIALS&GIFTS - - 453 485 154 374 881 2,347 - 0.00% 82-820-56-00-5699 MISCELLANEOUS - - 38 - - - 38 250 15.29% 82-820-70-00-7799 CONTINGENCIES - - 30 30 1,000 3.00-1 182-820-99-00-9984 TRANSFER TO LIBRARY DVLP - 332,519 - - 332,519 332,500 100.01% TOTAL FUND REVENUES 0 114,312 226,611 11,780 W321 223,086 357,086 15,055 1,038,251 1 069 450 97.08% 'TOTAL FUND EXPENDITURES 39,207 50,713 49,851 378,509 78,445 52,219 56,4870 705,429 1060,275 66.53% FUND SURPLUS'DEFICIT' 75,105 175 899 (38,071)1 (298,187)1 144,641 1 304,867,1 41432 332,822 1 9,175 LIBRARY DEBT SERVICE REVENUES 83-00040-00-4015 1 PROPERTY"TAXES 115,416 237,557 8,894 88,627 234,227 20,810 1 13,307 E 718,839 1 720,800 1 94.73% 83-000-45-004500 JINVESTMENTEARNTNGS - 8 1 6 1 8 1 13 1 25 1 40 E 100 1 - TOTAL REVENUES.LIBRARY DEBT SERVICE 115,416 237,565 8,900 88,635 234,240 20,836 13,347 719,939 720.800 49.73° LIBRARY DEBT SERVICE EXPENDITURES 83-830-83.00-8000 PRINCIPLE PAYMENT-2005B - - - - 175,000 0.00% 83-830-83-0()-8050 INTEREST PAYMENT-2005B 158,063 158,063 316,125 50.00% 83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - 175,00{1 0.00% 83-830-84-00-8050 [NTF'RF;ST PAYMEr -2046 - 27,338 - 27,338 54,675 50.00% TO1:4L FUND REVENUES 115,416 237.565 8 900 88,635 234,240 20,836 13,347 718,939 720 801) 99.74% TOTAL FUND EXPENDITURES 185,400 .185,400 1 720 800 25.72% FUND SURPLUS(DEFIC11) 115,416 52,165 8,900 8$,635 234,240 20,836 13,347 533,539 - LIBRARY DEVELOPMENT FEE REVENUES 84-00042.00-4212 DEVELOPNILNT FEES 875 - - 2,175 3,975 250 7,275 8,0017 90.94% 84-000-45.00.4500 1 INVESTMENT EARNINGS 13 12 13 14 14 4 00 71 1 50() 14.I3% 8-1-00049-00-4982 "TRANSFER f ROM LIBRARY OPS - - 332,519 332,519 332.500 100.01% TOTAL REVENUES:LIBRARY IIVITFFF.S 888 12 13 334,708 14 3,979 250 339864 341,000 205.07% LIBRARY DEVELOPMENT EXPENDITURES 84 840-60-00-6020 BUILDINGS AND STRUCTURES 3,1310 i,ti3 10,965 4,000 274.13% 84-840-99-00-9901 ITRANSFER TO GENERAL - 328,644 328,644 332,500 98.84% TOTAL,FUND REVENUES 888 12 13 334,708 14' 3,979 250 339,864 1 341,000 99.67% TOTAL FUND EXPENDITURES 3,130-1 7,835 328,644 3-19,609 1 336j500 100.92 Jm FUND SURPLUS(DEFICI-I) $88 (3,118)1 13 1 334,708 1 (7,821) (324,665) 250 0 2-55 1 4,500 FOX INDUSTRIAL TIF REVENUES 185-MO-40-004095 1 PROPERTY TAXES-FOX IND 2-2,114 111.327 6.31E 9,005 103,412 U!4-, 5,837 259,052 85-000-45-00-4500 JINVESTMENT EARNINGS 15 1 21 45 1 47 1 47 1 45 275 0.00% 16 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 *CTUALS BY MONTH(Cash Basis) %ojFiscal Year 8'9c 17% 25% 33% 42% S0•, 58% Year-to-Date ANNUAL. ACCOUN'LNUMBER DESCRIPTION Nlnw"-II J°nc 1I 101 -11 Aug°.+t-1I Septc"'Imr-II Ociaber-11 Novemher-11 Totals BUDGET !oIBudget TOTAL REVENUES:FOX INDUSTRIAL TIF 22,130 III 149 6,356 9.1)52 103,459 1 100 5,882 2;9,.127 FOX INDUSTRIAL TIF EXPENDITURES 85-850-54-00-5420 ADMINISTRATIVE FEES - 214 - 907 74 1,138 1,232 3,565 0.001% 85-850-56-00-5619 SIGNS - - - 6,050 11,236 17,286 - 0.00% 85-850-98-00-8000 PRINCIPLE PAYMENT-2002 - - 70,000 70,000 - 0.00% 85-850-98-00-8050 INTEREST PAYMENT-2002 3,391 - 3,391 6,783 0,00% 85-850-99-00-9942 TRANSFER TO DEBT SERVICE - 78,563 214 75.777 0;00% 85-850-99-00-9999 TIF LIQUIDATION I - - - I - - - 0.00% TOTAL FUND REVENUES 22,130 1 111,3491 6,356 9,052 103,459 1 1,100 5,882 259,327 0.00% TOTAL FUND EXPENDITURES 3,391 214 907 1 74 1 85,750 1 86,0741 176,410 1 0.00% FUND SURPLUS(DEFICIT) 18,738 111,1351 6,356 1 8,1451 103,385 1 (84,651) (80,191)M 82,917 1 - COUNTRYSIDE TIF REVENUES 87-000.40.00-4057 PROPERTY TAXES-CNTRYSDF - 4,188 0 4,188 6,250 67.02% 87-000-45-00-4500 INVESTMENT EARNINGS 37 106 288 288 285 273 223 1,499 4,000 37.47% TO-I"AL REVENUES:COUNTRYSIDE:T1F 37 106 288 288 285 4,461 223 5,687 10,250 104.491 COUNTRYSIDE TIF EXPENDITURES _ 87-870-54-00-5420 ADMINIS"I RATIVE FEES 93 - - 185 409 687 1,000 68.67% 87-870-54-00-5498 PAYING AGENT FEES - - - - 400 0.00% 87-870.80-00-8000 PRINCIPI-L PAYMENT-2005 - 175,000 175,000 175,000 100.00% 87-870-80-00-8050 INTEREST PAYMENT-2005 65,571 - - - - - 65,571 131,143 131,143 100.00% TOTAL FUND REVENUES 37 106 288 288 285 4 461 223 5,687 10 250 55.49% TOTAL FUND EXPENDITURES 65 71 93 185 240980 306,829 307 543 99.77% I FFUND SURPLUS(DEFICIT) M (65,535)1 131 288 1 288 1 2851 4,276 1 (240,757)N (301,142) (297,293) DOWNTOWN TIF REVENUES 88.000-40-00-4Uti8 PROPF.RTY TAXES-DOWNTOWN T 4,450 38,640 1,232 923 19,054 1,688 1,82110 67,807 88,550 76.58% 88-000-45-00-4500 JINVESTMENTEARNINGS 61 7 1 15 1 IS 1 15 1 19 1 16 E 94 1 - 0.001 TOTAL REVENUES:DOWNTOWN TIF 4,455 38,647 1,247 939 19,069 1,707 1,837 67 901 88,550 76.6H% DOWNTOWN TIF EXPENDITURES 88-880.54-00-5424 JADMINISTRATIVE FEES - 879 370 555 1,314 1,203 779 5,099 I,500 339.93`Ira 88-880-54-00-546b LEGAL SERVICES - - - - 10,000 0100% 88-880-60-DO-6000 PR0.1EC'TC'OSTS - - 10,(700 0.00% 88-880-60-00-6079 ROUTE 47EYPAN51(]N - - - - - - - - 515,340 0.00% TOTAL FUND REVENUES 4 455 38,647 1,247 939 19,069 1,707 1,8370 67,901 88,550 76.68% TOTAL FUND EXPENDITURES 879 1 370 1 555 1 1,314 1 1,203 1 779 5,099 1 536,840 1 0.95%, FUND SURPLUS DEFICIT 4,455 37,769 877 1 384 17,755 504 1,058 62,802 (448,290) 17 UNITED CITY OF YORKVILLE STATEMENT OF REVENUES,EXPENDITURES AND TRANSFERS For the Period Ending November 30,2011 %of November YTD YTD to FY 2012 Actual Actual Budget Budget GENERAL FUND(01) Revenues Local Taxes Property Taxes 48,939 2,642,601 99.1% 2,665,964 Municipal Sales Tax 226,355 1,516,850 59.5% 2,550,000 Non-Hoene Rule Sales Tax - - 0.0% - Electric Utility Tax 278,030 47.0% 591,600 Natural Gas Tax - 140,279 48.3% 290,700 Teleconununications/Telephone Utility Tax 41,820 301,329 56.3% 535,500 Cable Franchise Fees 58,018 171,618 84.1% 204,000 Hotel Tax 4,124 34,549 112.9% 30,600 Amusement Tax 24,790 117,160 87.4% 134,000 Admissions Tax 190,627 190,627 100.3% 190,000 Business District Tax 22,407 165,336 55.1% 300,000 Auto Rental Tax 930 5,556 77.8% 7,140 Para Mutuel Tax 1,655 16,145 107.6% 15,000 Total Taxes 619,665 5,580,081 74.3% 7,514,504 Intergovernmental State Income Tax 130,850 725,267 54.1% 1,340,000 Local Use Tax 20,942 142,267 67.7% 210,000 Road&Bridge Tax 2,921 166,896 101.6% 164,296 Personal Property Replacement Tax - 9,206 70.8% 13,000 Other Intergovernmental 825 11,974 106.9% 11,200 Total Intergovernmental 155,539 1,055,611 60.7% 1,738,496 Licenses and Pen-nits Liquor Licenses 100 3,668 9.2% 40,000 Building Permits 10,025 112,654 92.0% 122,400 Other Licenses&Permits - 4,139 127.4% 3,250 Total Licenses&Permits 10,125 120,461 72.7% 165,650 Fines and Forfeits Traffic Fines 4,249 47,925 50.4% 95,000 Administrative Adjudication 2,456 13,891 46.3% 30,000 Police Tows 8,500 49,000 54.4% 90,000 Total Fines and Forfeits 15,205 110,817 51.5% 215,000 Charges for Services Garbage Surcharge 119 614,781 52.3% 1,175,000 Collection Fee-YBSD - - 0.0% 123,932 Other Services - 350 7.0% 5,000 Total Charges for Services 119 615,131 47.2% 1,303,932 Investment Earnings 466 2,107 105.3% 2,000 Reimb/Miscellaneous/Other Financing Sources Reimb-Legal Expenses 324 21,277 177.3% 12,000 Reimb-Traffic Signal 28,582 28,582 190.5% 15,000 Reimb-Health Ins Contributions 22,933 153,947 58.1% 264,800 Other Reimbursements 3,895 218,321 445.6% 49,000 Rental Income 610 5,055 56.2% 9,000 Miscellaneous Income 0 1,746 24.9% 7,000 Transfers In 16,249 442,390 83.9% 527,492 Total Miscellaneous 72,593 871,318 98.5% 884,292 Total Revenues and Transfers 873,711 8,355,524 70.7% 11,823,874 18 UNITED CITY OF YORKVILLE STATEMENT OF REVENUES,EXPENDITURES AND TRANSFERS For the Period Ending November 30,2011 %of November YTD YTD to FY 2012 Actual Actual Budget Budget GENERAL FUND(01) Expenditures Administration 39,304 255.621 52.2% 489,551 Salaries 25,125 173,250 63.4% 273,395 Benefits 3,999 27,480 60.9% 45,106 Contractual Services 9,481 50,803 32.8% 155,100 Supplies 700 4,089 25.6% 15,950 Finance 25,427 172,034 53.7% 320.505 Salaries 12,812 96,884 55.4% 175,000 Benefits 2,232 16,768 55.0% 30,505 Contractual Services 9,586 56,708 51.9% 109,250 Supplies 797 1,674 29.1% 5,750 Community Relations - 333 100.0% 333 Salaries - - 0.0% Benefits - - 0.0% - Contractual Services - 333 100.0% 333 Supplies - - 0.0% - Engineering 334 94.880 37.5% 253.136 Salaries - 78,123 45.3% 172,500 Benefits - 13,348 44.9% 29,736 Contractual Services 334 3,402 8.1% 42,100 Supplies - 7 0.1% 8,800 Police 188.466 1,757.255 58.2% 3.018,230 Salaries 145,557 1,104,676 53.8% 2,052,500 Overtime 6,903 62,870 83.8% 75,000 Benefits 18,734 453,317 80.8% 560,900 Contractual Services 9,903 79,070 41.6% 190,010 Supplies 7,369 57,321 41.0% 139,820 Community Development 19,544 163.507 43.5% 375,610 Salaries 15,078 115,024 47.9% 240,000 Benefits 2,394 18,993 42.6% 44,535 Contractual Services 1,827 28,375 33.6% 84,450 Supplies 245 1,116 16.8% 6,625 PW-Street Ops&Sanitation 136.572 869,652 48.4% 1,796,870 Salaries 19,377 145,887 54.0% 270,000 Overtime 239 399 2.7% 15,000 Benefits 3,322 24,784 46.3% 53,500 Contractual Services 109,089 655,213 49.0% 1,336,020 Supplies 4,545 42,500 35.9% 118,350 Capital Outlay - 869 21.7% 4,000 Administrative Services 277.706 2,992,709 62.3% 4,805,757 Salaries - 350 7.0% 5,000 Benefits 24,993 1,006,122 57.7% 1,743,350 Contractual Services 168,593 972,747 57.4% 1,693,840 Supplies - - 0.0% 5,000 Contingencies - 120,000 185.7% 64,617 Transfers Out 84,121 893,490 69.1% 1,293,950 Total Expenditures and Transfers 687,353 6,305,992 57.0% 11,059,992 Variance 186,358 2,049,533 763,882 * November represents 58%of the fiscal year 19 0 C/py Reviewed By: Agenda Item Number O J 4 �+ Legal ❑ NB #2 Finance ■ EST. Z` leas Engineer ❑ Tracking Number d City Administrator ❑. Ul,a see � <�Nc�,` O Consultant ❑❑ ADM 2011-70 E Agenda Item Summary Memo Title: Treasurer's Report for November 2011 Meeting and Date: Administration Committee 12/15/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ended November 30,2011 Cash Basis %of %of Projected BGN Fund November Revenues YTD November Expenses YTD Ending Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 01-General (271,900) 873,711 8,355,524 1 1,823,874 71% 687,353 6,305,992 11,059,992 57% 1,777,633 Special Revenue Funds 15-Motor Fuel Tax 640,399 36,191 315,850 1,011,000 31% 18,956 91,361 661,000 14% 864,889 79-Parks and Recreation 231,558 79,673 817,857 1,175,710 70% 86,526 691,661 1,189,210 58% 357,754 72-Land Cash (388,625) 1,026 19,486 420,500 5% 20,170 239,842 301,084 80% (608,981) 85-Fox Industrial TIF 569,790 5,882 259,327 - 0% 86,074 176,410 - 0% 652,707 87-Countryside TIF 2,178,550 223 5,687 10,250 55% 240,980 306,829 307,543 100% 1,877,408 88-Downtown TIF 209,760 1,837 67,901 88,550 77% 779 5,099 536,840 1% 272,562 11-Fox Hill SSA 17,942 61 3,791 3,786 100% 614 3,989 3,804 105% 17,744 12-Sunflower SSA 11,922 355 7,536 7,530 100% 520 6,536 9,078 72% 12,923 Debt Service Fund 42-Debt Service 8,653 14,959 463,842 427,919 108% - 69,334 428,669 16% 403,161 Capital Funds 16-Municipal Building (587,024) 300 5,700 5,250 109% - - - - (581,324) 22-Park and Recreation Capital 51,443 985 2,743 2,830 97% 292 2,042 123,500 2% 52,144 20-Police Capital 194,947 14,972 28,698 21,500 133% - 95 54,000 0% 223,549 21-Public Works Capital 108,743 2,119 35,383 35,900 99% 7,093 60,989 92,595 66% 83,136 23-City-Wide Capital 652 14,818 114,816 416,600 28% 1,171 127,220 360,000 35% (11,751) Enterprise Funds* 51-Water 695,723 15,035 1,573,722 2,694,979 58% 101,585 1,274,589 2,571,858 50% 994,856 52-Sewer 2,377,831 312,931 2,734,224 3,105,490 88% 1,280,311 1,997,254 2,919,989 68% 3,114,801 80-Recreation Center (195,087) 54,413 357,022 611,000 58% 50,695 400,087 691,738 58% (238,152) Library Funds 82-Library Operations 317,336 15,055 1,038,251 1,069,450 97% 56,487 705,429 1,060,275 67% 650,158 83-Library Debt Service - 13,347 718,939 720,800 100% - 185,400 720,800 26% 533,539 84-Library Development Fees - 250 339,864 341,000 100% - 339,609 336,500 101% 255 Total Funds 6,172,614 1,458,143 17,266,163 23,993,918 72% 2,639,605 12,989,766 23,428,475 55% 10,449,011 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department *Fund Balance Equivalent S.0 C/ry Reviewed By: Agenda Item Number J� Legal ❑ NB #3 Finance EST �� � _'` 1836 Engineer ❑ Tracking Number "� E us City Administrator O L �'a�a' ®` Consultant ❑ � K-11 C—„ .�S► ❑ ADM 2011-71 LIE ��• Agenda Item Summary Memo Title: Cash Statements for October201 I Meeting and Date: Administration Committee 12/15/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE CASH AND INVESTMENT SUMMARY-as of October 31,2011 CASH Cash-Operations Cash-Special Purpose IL Funds IL Funds Operations Aurora Special Purpose Grand Old Second Castle F-Pay Acct [MET Totals Old Second Castle IMET Earthrnovers Totals Totals General Fund 01 -General (2,554,695) 3,268 2,405,537 (145,889) 2,402 30,809 15,715 123 49,049 (96,840) Special Revenue Funds 15-Motor Fuel Tax - - - - 808,502 - - 808,502 808,502 72-Land Cash (589,734) - (589,734) - - (589,734) 85-Fox Industrial TIF 554,992 183,956 738,948 - - - 738,948 87-Countryside TIF 17,153 1,166,505 1,183,658 934,507 934,507 2,118,165 88-Downtown TIF 205,467 - 66,037 271,504 - - 271,504 11 -Fox Hill SSA 17,082 - 1,216 18,297 18,297 12-Sunflower SSA 11,065 - 2,023 13,088 13,088 Debt Service Fund 42-Debt Service 70,627 - 317,575 388,202 388,202 Capital Funds 16-Municipal Building (581,624) - - (581,624) (581,624) 20-Police Capital 206,128 - 206,128 206,128 21 -Public Works Capital 84,656 - 84,656 - - 84,656 23-City-Wide Capital (25,452) - - - (25,452) 55,806 55,806 30,354 Enterprise Funds 51 .Water 574,912 - 2,576 65,001 47,404 689,892 - - 689,892 52-Sewer 2,000,576 - 791 - 1,968,227 3,969,594 3,969,594 Agency Funds 90-Developer Escrow 185,103 - - - 185,103 185,103 95-Escrow Deposit 243,133 - 3,182 - - 246,315 - - - - - 246,315 Total City Funds 419,389 - 9,817 65,001 6,158,480 6,652,687 936,909 839,311 71,521 123 1,847,864 8,500,551 Distribution% 4.93% 0.12% 0.76% 71.45% 11.02% 9.87% 0.84% 0.00% Library Funds 82-Library Operations 700,865 - - - - 700,865 - - - - - 700,865 83-Library Debt Service 520,191 - 520,191 - 520,191 84-Library Develp Fees - 5 5 5 Totals 1,221,056 - 1,221,056 5 5 1,221,061 Distribution% 100.00% 0.00% Park and Recreation Funds 79-Parks and Recreation - 419,158 419,158 - - 25 25 419,183 22-Park&Rec Capital 61,953 61,953 147,782 147,782 209,735 80-Recreation Center (236,167) - (236,167) - - (236,167) Totals 244,944 244,944 147,782 25 147,807 392,751 Distribution% 61.37% 37.63% 0.01% D C1.).. Reviewed By: Agenda Item Number O J z ',-; -1+ Legal ❑ NB #4 11 AN Finance ■ EST. !-• _ 1836 .. ;_ ;. Engineer ❑ Tracking Number City Administrator ■ Consultant ❑ K."d1l C.-Y ADM 2011-72 L7LL E ���� F-1 Agenda Item Summary Memo Title: Bond Abatement Ordinances Meeting and Date: Administration Committee—December 15, 2011 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: OD C/ry 0 Memorandum III L To: Mayor&City Council EM ^` 1836 From: Rob Fredrickson, Finance Director -G ~ Uj Date: December 8, 2011 0 9 Lam• p"! Subject: Bond Abatements <4E The first attached spreadsheet shows the actual and proposed bond abatements for 2010 and 2011. In 2010, the 2004B, 2007A, 2005D, 2008 and 2005A bonds were not abated,resulting in $2,212,735 being added to the property tax rolls. This year it is the recommendation of staff that only the 2004B, 2007A and 2005A bonds be included in the City's corporate levy, which is a debt service reduction of 67%in comparison to the previous year. The second attachment is a chart and graph from Administrator Olson showing the proposed City levy (excluding Library levy estimates) and debt service amounts to not be abated starting in fiscal year 2013. This attachment illustrates the City's long term goal of offsetting any increase in the City's corporate levy, by a larger decrease in the amount of debt service included in the property tax rolls. The ordinances abating the 2002 Fox Industrial, 2005 Countryside and 2005C bonds are included for your consideration. The abatement ordinances for the 2004B, 2007A and 2005A bonds are not included, since no action is required to not abate them. Tax Levy Year: 2010(Last Year) Tax Levy Year: 2011(Current Year) Bonds that were Abated-Actual Bonds to be Abated-Proposed Debt Service Debt Service Bond Issue Amount Fund Bond Issue Amount Fund 2002 Fox Industrial 76,783 Fox Industrial TIF 2002 Fox Industrial 78,563 Fox Industrial TIF 2005 Countryside 306,143 Countryside TIF 2005 Countryside 304,668 Countryside TIF 2005C 167,725 Water 2005C 164,575 Water Total 550,651 Total 547,806 Bonds that were NOT Abated-Actual Bonds to NOT be Abated-Proposed 2004B 258,650 Sewer 20048 263,850 Sewer 2007A 133,866 Water 2007A 133,454 Water 2005D 1,385,950 Sewer 2005D * 0 Sewer 2008 110,090 Sewer 2008* 0 Sewer 2005A 324,179 Debt Service 2005A 326,379 Debt Service Total 2,212,735 Total 723,683 *The 2005D and 2008 bonds were refunded by the 2011 Bond-which will be funded by Non-Home Rule Sales Taxes. Chart 3 FY 2012 2013 2014 2015 2016 2017 City property tax(non-library,estimate) $2,600,000 $2,639,000 $2,691,780 $2,745,616 $2,800,528 $2,856,538 Non-abatement property taxes $2,212,735 $730,000 $590,000 $460,000 $320,000 $250,000 Total $4,812,735 $3,369,000 $3,281,780 $3,205,616 $3,120,528 $3,106,538 Percentage change each year -30.0% -2.6% -2.3% -2.7% -0.4% $6,000,000 $5,000,000 $4,000,000 - $3,000,000 - ■Non-abatement property taxes $2,000,000 ■City property tax(non-library) $1,000,000 $0 2012 2013 2014 2015 2016 2017 CL . ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2011 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County, Illinois. WHEREAS, the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2005-22, adopted on the 8th day of March, 2005 (the "Ordinance"), did provide for the issue of $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Pledged Revenues (as defined in the Ordinance) have been determined by the Treasurer to provide an amount not less than 1.00 times debt service of all Outstanding Bonds (as defined in the Ordinance) in the next succeeding bond year (June 1 and December 1); and WHEREAS, the Pledged Revenues have been deposited in the Pledged Revenues Account of the 2005 Alternate Bond Fund (as created in the Ordinance) in an amount sufficient to pay debt service on all Outstanding Bonds in the next succeeding bond year•, and WHEREAS, it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2011 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2011 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2011 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its passage by the Corporate Authorities and signing and approval by the Mayor. ADOPTED by the Corporate Authorities on the 27th day of December, 2011, pursuant to a roll call vote as follows: LARRY KOT MARTY MUNNS GEORGE GILSON CARLO COLOSIMO CHRIS FUNKHOUSER ROSE SPEARS JACKIE MILSCHEWSKI DIANE TEELING APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 27th day of December, 2011. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 27th day of December, 2011. Attest: CITY CLERK STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of _December_, 2011, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2011 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 27th day of December, 2011, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2011 for the payment of the City's $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this _day of_December , 2011. County Clerk [SEAL] b. ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2011 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2005- 73, adopted on the 23rd day of August, 2005 (the "Ordinance"), did provide for the issue of$2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of the City that the tax heretofore levied for the year 2011 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2011 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2011 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 27th day of December, 2011, pursuant to a roll call vote as follows: LARRY KOT MARTY MUNNS GEORGE GILSON DIANE TEELING JACKIE MILSCHEWSKI ROSE SPEARS CHRIS FUNKHOUSER CARLO COLOSIMO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 27th day of December, 2011. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 27th day of December, 2011. Attest: CITY CLERK -2- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE 1, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2011, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2011 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 27`h day of December, 2011, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2011 for the payment of the City's $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December-, 2011 County Clerk [SEAL] C ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2011 to pay the principal of and interest on $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2002-03 , adopted on the 12th day of March, 2002 (the "Ordinance"), did provide for the issue of $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002 (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2011 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2011 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2011 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 27th day of December, 2011, pursuant to a roll call vote as follows: LARRY KOT MARTY MUNNS GEORGE GILSON CHRIS FUNKHOUSER JACKIE MILSCHEWSKI ROSE SPEARS CARLO COLOSIMO DIANE TEELING APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 27th day of December, 2011. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 27th day of December, 2011. Attest: CITY CLERK -2- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE 1, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December , 2011, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2011 to pay the principal of and interest on $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 27th day of December, 2011, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2011 for the payment of the City's $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December 2011 County Clerk [SEAL] �D C/Ty Reviewed By: J$ 0 Le al El Agenda Item Number g Finance ❑ OB #1 EST. 1836 Engineer ❑ City Administrator p (['; } Human Resources ❑ Tracking Number `°"'as`a' ® Community Development ❑ cW �v` Police ❑ ADM 2011-41 E Public Works ❑ Agenda Item Summary Memo Title: Redistricting—ward maps Meeting and Date: Administration—December 15, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: June 2011 Action Taken: Ordinance for 4 wards and 8 aldermen Item Number: Type of Vote Required: Majority Council Action Requested: Selection of one of the two ward maps, for presentation to City Council Submitted by: Bart Olson Administration Name Department Agenda Item Notes: 0 C/T y 0 Memorandum To: Administration Committee EST. ''' 1836 From: Bart Olson, City Administrator 0 ��' 1 � CC: „INS., Date: December 8, 2011 �CEc���``� Subject: Redistricting—ward maps Background Consideration of new ward boundaries, as required from the 2010 census data and the Illinois Municipal Code. Two options have been provided for consideration. Background This item was last discussed at the June 14 City Council meeting. At that meeting, the City Council passed an ordinance keeping the City at four wards and eight aldermen. That same meeting, the City Council approved a redistricting action plan (attached). We have completed step #1 of the action plan by creating up-to-date ward maps and two options for ward boundaries. The ward boundaries proposed by Option 1 has an easier to understand boundary lines (based on major geographical features). Option 2 has a more even population distribution than Option 1. Both options should be acceptable under redistricting guidelines and case law. Recommendation Staff asks for a recommendation on one of the two options. This recommendation will be forwarded to City Council for approval for a future public hearing (step #3). cir�- Q Memorandum To: City Council esr -'t _ 7836 From: Bart Olson, City Administrator CC: M 0 Date: June 9, 2011 Subject: Redistricting action plan In the previous agenda item(number of aldermen), a memo from me to the Administration Committee is included which lists several questions on how to properly redistrict the City's four wards to be balanced in population. The committee recommended the following action plan for redistricting, and is seeking City Council approval of this action plan: Steps 1) Different maps and boundaries will be created by staff using the City's GIS system and the consensus of the conunittee that the different maps should strive to even out population disparities between wards and should not legislate any alderman outside of their current ward. 2) The maps produced under Step 1 will be presented to the Administration Committee for review and potential revision. The Administration Committee will make a recommendation on one map, and forward that recommendation to City Council. 3) The City Council will review the Administration Conunittee map, make revisions if necessary, and adopt one map. The approved map will be set for a public hearing, in which the residents will be invited to comment on the proposed boundaries prior to final adoption by the City Council. 4) The public hearing will be held. 5) The City Council will review comments from the public hearing, make revisions to the map if necessary, and will approve a final map of ward boundaries for the next ten years. EXISTING Bristol rstol 1 ristol 16 J Bristol I Brlst0 14 Ill( r � i i r1®1617 - - L Rock 7 Bristol Q Br stol 5 5tOi13- ittle Rock 6 Bristol rt l Bristol 3 u.l Little Ro - -- Bristol 10 Oswego 25 Brl OI 2 - I Little Rock 3 e It Little Rock 1 1 ' Kendall 6 ' 0 ego 2 gnrlall •'l Kendall5 I Fox 1 Kendall 4 I l Kendall 3 2 Legend Ward ®1 02 A 03 WARD POPULATION 2010 CENSUS '�Z MAYOR AND D4 NUMBER DISTRIBUTION POPULATION ALDERMEN RESIDENCES 1 25.1% 4246 1-GARYGODNSKI 6 CHRISFUNKROUSER Voting Precincts 2 15.3% 2592 2•CARLOCOLOSIMO 7•MARTY MUNNS 3 22.6% 3623 J-GEGRGE GiL5OM— a-ROSE SPEARS -JACKIE MILSCHEWSKI 9-DIANE TEELING 4 37.0% 6260 S.LARRY KOr D 2,000 4,000 DATE Feet Engineering Enterprises,Inc. United City of Yorkville PROIECTRO WARD REDISTRICTING EXISTING WARDS N 52 Wheeler Road 600 Game Farm Road ''011'9 sugar Grove,Illinois 60554 Yorkville,IL,60560 RY E.P YORKVILLE,ILLINOIS W E (630)466-6700 (630)553-7575 PATH HAnaNU�aII S www.eeiweb.com www.yorkville.iLus FILE Y0U49CENSUSMKO ALTERNATE #1 Bristol I at 1 1 ristol 16 ristol I Bristo 14 I ZLR..l M4:Mi 7 �-- Bristol 4 Br tol5 stol 13 I ittle Rock 6 Bristol M Bristol 3 1 r l Little Ro VIC Bristol 10 S �-:i Oswego 25 Br t^12 i Little Rock 3 nl I Brttl .,I '.I'-`� Little Rock 1 Kendall 6 O ego 2 tf - L Kendall 5 1 1 Fox Kendall 4 Kendall 3 2 i Legend Ward pq 1 ❑2 ,1A �3 l�V MAYOR AND WARD POPULATION 2010 CENSUS [::14 NUMBER DISTRIBUTION POPULATION ALDERMEN RESIDENCES 1 25.1% 4246 1-GARY GOLINSKI 6 CHIOSFUNKHOUSER Voting Precincts 2 26.6% 4531 t-CARLO COIMMO 7-MARTY MUNNS 3 20.6% 3484 3-GEORGE GILSON.JR. E-ROSESPEARS /-JACKIEMILSCHEWSKI B-DIANEYEELING 4 27.4% 4642 5-LARRY KOT o 2,00 o a,GOo DAM Faet Engineering Enterprises,Inc. United City of Yorkville o WARD REDISTRICTING ALTERNATE WARDS Y 52 Wheeler Road 800 Lame Farm Road YOI,a9 Sugar Grove,Illinois 60554 Yorkville,IL,60560 �' KKP YORKVILLE,ILLINOIS GEOGRAPHIC BOUNDARIES W E (630)466-6700 (630)553-7575 PAIR Hs,IVNIetlrnaixmLE2ou S www.eeiweb.com www.yorkville.11.us FlLE YOIUSCENSUSALUMm ALTERNATE #2 Bristol I st 1 1 FJ ristol 16 Bristol 1 Einnto 14 f 17 1'x_• L Rock 7 I Bristol 4_ Bristol 5 �1 stal13 ittle Rock 6 Bristol ri I Bristol 3 Little Ro Bristol 10 Oswego 25 Brf 012 Little Rock 3 Little Rock 1 �Y Kendall 6 ` O ego 2 1 1" 'Undall I + L •I Kendall5 Fox Kendall 4 Kendall 3 Legend Ward N1 ®2 1n� ®3 WARD POPULATION 2010 CENSUS ; MAYOR AND F14 NUMBER DISTRIBUTION POPULATION ALDERMEN RESIDENCES 1 25.1% 4246 1-GARY GOUNSKI 6-CHRISFUNKHOUSER Voting Precincts 2 24.2% 4096 2•CARLO COLOSIMO 7•MARTY MUNNS 3 22.6%, 3623 3-GEORGE GILSON,JR. 9•ROSE SPEARS 4-JACKIE MILSCHEYVSKI 9-DIANE TEELING 4 28.1% 4754 5-LARRY KOT 0 2,000 4,000 Faet Engineering Enterprises,Inc. United City of Yorkville PR6ECTHG WARD REDISTRICTING ALTERNATE WARDS N 52 Wheeler Road 800 Game Farm Road 101'9 Sugar Grove,Illinois 60554 Yorkville,IL,60560 BY 6rY YORKVILLE,ILLINOIS EQUAL POPULATION W E (630)466-6700 (630)553-7575 HasnretrnawtHUrrrot S www.eeiweb.com www.yorkville.11.us rI� vOitmceausun wio Reviewed By: Agenda Item Number J$ z 0'� Legal ❑ OB #2 EST. '�. "'' 1836 Finance ❑ Engineer ❑ City Administrator Tracking Number Consultant ❑ ADM 2011-40 CCE �• Human Resources ■ Agenda Item Summary Memo Title: Employee Manual Revision— Sections 1 &2 Meeting and Date: Administration Committee— 12/15/2011 Synopsis: First draft of revised employee manual—Sections 1 &2. Council Action Previously Taken: Date of Action: 02/10/2004 Action Taken: Approval of current employee manual. Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Meghan Ostreko Human Resources Name Department Agenda Item Notes: See attached memo. 0�, Memorandum EST, Tsas To: Administration Committee ��i a:l From: Meghan Ostreko, HR Manager ;P 5 a p Date: December 9, 2011 Subject: Employee Manual Revision— Sections 1 and 2 Q�E This agenda item was last before the Administration Committee on November 17, 2011. At that meeting the Committee tabled the item, determining that the best method for reviewing the proposed revisions to the Employee Manual would be a section by section review over the course of several months. This month the Administration Committee is being asked to review and comment on Sections 1 and 2. The commentary below is intended to act as a guide. Section I Introduction —While Section 1 is not entirely new to the Employee Manual (the "Manual"), it has been greatly expanded. This section is intended to impart employees with a common understanding of how the Manual is to be used and to convey a common goal towards which all employees are expected to strive. This section also provides definitions for different classes of employees. Section Title Comments 1.1 Purpose and Mission Statement 1.2 Application and Scope 1.3 Gender and Singular Plural Clause (Replaces old Sections 1.1 and 1.2) Wording taken from Geneva's employee handbook. 1.4 Collective Bargaining 1.5 Amendments 1.6 History of City (New to employee manual.) Wording taken from City website. Employees are frequently asked questions (by residents) regarding the history of the City. This section will provide employees with a brief overview and instill a sense of pride and ownership in the City. 1.7 Vision Statement (New to employee manual) Vision statement was approved by City Council in 2007. Helps to provide employees with a sense of purpose for the work they do. 1.8 Definitions, Roles and (Replaces old Sections 1.3 and 1.4) Responsibilties Some language taken from current employee manual; other language recommended by staff. 1.8.4.4 Part-Time Employees (Replaces old Section 1.4.4) Deleted requirement in current employee manual that part-time employees who work more than 1,000 hours must be approved by City Council. (Any employee working more than 1,000 hours must be enrolled in IMRF.) This is dictated by the budget process, and at staff discretion based on authorized hires. If the IMRF benefits can be covered by the budget, then no additional authorization shall be required. 1.8.4.5 Volunteers (unpaid workers) (New to employee manual.) Added because we want certain policies to apply to volunteers, and we need to define a"volunteer". 1 Section 2 Personal Conduct—Section 2 is the longest section of the revised employee manual. However, it is perhaps the most important section as it defines a code of conduct to which employees are expected to adhere and administrative protocol for everything related to employee conduct. This section will require thorough legal review. Section Title Comments 2.1 Standards of Conduct (Replaces old Section 3). Taken from St. Charles' employee handbook. 2.1.1 Ethics Ordinance (Replaces old Section 3.9). Introductory paragraph taken from St. Charles' handbook. Bullet points taken from Yorkville's City Code. 2.1.2 Gift Ban (Replaces old Section 3.8). Introductory paragraph taken from St. Charles' handbook. Bullet points taken from Yorkville's City Code. 2.1.3 Fraud Prevention (New to employee manual). Taken from the Association of Certified Fraud Examiners. This section was added in response to an audit comment noting our lack of policy as a material weakness. 2.2 Compliance with Rules and (Replaces old Section 5.1). Regulations Taken from St. Charles' employee handbook. Provides a more extensive list of infractions that may result in disciplinary action. 2.3 Anti-Harassment Policy (Old Section 3.2) Taken from current employee manual—no changes. 2.4 Threats,Violence, and Weapons (Old Section 3.12) Taken from current employee manual—no changes. 2.5 Conflict of Interest (New to employee manual). Taken from St. Charles' employee handbook. Goes above and beyond the requirements of the Illinois Municipal Code. 2.6 Solicitation and Distribution (Replaces old Section 3.5). Taken from St. Charles' employee handbook. 2.7 Drug Free Workplace Policy (Replaces old Sections 3.3 and 3.4). Taken from sample policies provided by Shelley Britt with Rush Copley occupational health. This policy is much more detailed than our current policy. Per the direction of the Administration Committee(on 8/18/11),the City will remain a zero tolerance employer; no second chance work agreement will be offered to employees testing positive for drugs or alcohol. Policy question—In regards to alcohol, what should we consider the threshold for a positive test? (NOTE—DOT regulations consider a breath alcohol concentration of.02 or greater to be positive. We can choose to follow this or choose to deem anything great than .00 as positive). 2.7.1.2.1 Pre-Employment Testing This section requires that all new employees pass a drug test before commencing work for the City. Policy question—Should part-time and seasonal employees be included in this? (NOTE—The turnover rate amongst part-time and seasonal employees is relatively high, so conducting pre-employment drug test could get costly). 2 2.7.1.2.4 Random Testing Provides for random drug&alcohol testing of non-DOT (Non-DOT Employees) employees which not something we currently do. The cost associated with random testing should be taken into account when considering if we want to implement random testing for non-DOT employees. This is required for DOT employees (those who hold a CDL license). Consortium Management Fee=$20 per employee per year Drug Test= $25 /Breath Alcohol Test=$20 Policy question—Do we want to implement random testing for non-DOT employees? (NOTE—Patrol Officers and Sergeants would be exempt from random testing as stipulated in their union contracts). 2.8 Smoking and Tobacco (Replaces old Section 3.13). Added in conjunction with state act. 2.9 Uniforms and Dress Code (Replaces old Section 8.5). Dress code approved by Resolution 2009-46. 2.10 Information Systems Use Policy (Replaces old Sections 4.4 and 4.5). Drafted by our former IT Specialist. 2.11 Emergency Contact Information (New to employee manual). Taken from St. Charles' employee handbook. 2.12 Outside Employment (Replaces old Section 3.7). Taken from St. Charles' handbook._ 2.13 City Identification Cards (New to employee manual). First two paragraphs taken from St. Charles' handbook. Added last paragraph regarding identification cards for sworn police personnel. State law requires that police retirees obtain identification from the department that they retired from in order to apply for a permit to carry a concealed weapon. It has been our past practice to issue such IDs. 2.14 Tardiness and Absenteeism (Replaces old Section 7.4). Taken from St. Charles' employee handbook. 2.15 Disciplinary Action (Replaces old Section 5.2). Taken from St. Charles' employee handbook. 2.16 Grievances (Replaces old Section 5.3). Taken from St. Charles' employee handbook and is a large shift from current practices. 2.17 Safety and Health (Replaces old Section 3.11). Introductory paragraph unchanged. Sections 2.17.1-10 taken from St. Charles' employee handbook. Includes sections on personal protective equipment, worker's compensation, and City vehicle use. 2.17.6 Transitional Duty (New to employee manual). This covers light duty, which is something that we've been unwilling to consider in the past. Per the Admin Committee (8/18/11)this will be included in the revised manual. 2.17.8 Vehicle Use (Replaces old Sections 4.2 and 4.3), Second paragraph taken from Yorkville's current driver's license policy(audits per year,responsibility to notify their supervisor within 24 hours of license suspension). 3 2.18 Workplace Inspections (Old Section 3.10). Taken from current employee manual—no changes. 2.19 Nepotism (Old Section 3.14). Taken from current employee manual. Enforcement responsibility changed from Mayor to City Administrator. 2.20 Dissemination of Information (New to employee manual). Policy Taken from Yorkville City Code. 2.21 Use of Telephones (Replaces old Section 4.6). Section 2.21.1 taken from current employee manual. Section 2.21.2 (Cell Phone Policy) approved by City Council on 11/14/2006. 4 TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 SECTION 1 INTRODUCTION Section 1.1— Purpose and Mission Statement of Personnel Policy Manual The purpose of the United City of Yorkville Personnel Policy Manual is to establish a sound human resources program based on policies equitable to the employees employer, and taxpayers to be administered in a systematic application that will result in effective employee performance and morale The objectives of such a program should establish a system of human resources management based on merit and equitable administration, establish and maintain a uniform and equitable lap n of position classification and compensation based on duties and responsibilities of positions in the City service develop a program that will make a career in municipal government attractive to persons who possess the ability, integrity and dedication to serve the public and provide a plan for continuing growth and education of the municipal employee that will provide the competence and initiative required for effective performance, equitable compensation, and public respect. The mission of the United City of Yorkville Personnel Policy Manual is to provide the City organization with a clear and comprehensive guide, relative to human resource administration that will enable it to recruit, hire, train, compensate and retain a highly skilled work force so that the City may achieve its overall objective of serving the best interests of the citizens of Yorkville while utilizing their tax dollars in the most efficient and effective manner possible.Diselaimer Section 1.2 Application and Scope This document shall be known as the United City of Yorkville Personnel Policy Manual This Manual is designed to assist employees in performing their duties and responsibilities It does not and is not, intended to cover every aspect of City operations. The general administrative and procedural policies of the United City of Yorkville Personnel Policy Manual apply to all City employees unless stated otherwise. The benefit policies of the City of Gene-vaUnited City of Yorkville Personnel Policy Manual apply to all regular, full-time employees, unless stated otherwise. The City Administrator shall decide all disputes or questions relating to the determination of whether a policy is administrative and/or procedural in nature. Sworn members of the Yorkville Police Department with the exception of the Chief of Police and Deputy Police C , are also subject to the rules and regulations of the United City of Yorkville Board of Fire and Police Commissioners and to the provisions of the Illinois Compiled Statutes. Where a conflict exits,the rules of the Board of Fire and Police Commissioners shall prevail to the extent of the specific conflict only. Additionally, the various City departments may establish working regulations and operating_procedures to supplement the policies set forth in this Manual In the State of Illinois, it is presumed by case law that all employees are "at will" Except for employees under the jurisdiction of Fire and Police Commission rules and those governed by an approved collective bargaining agreement or other approved employment agreement employment with the United City of Yorkville is "at will". This means that both the employee and the City have the right to terminate the employment relationship at t any time, for any reason not prohibited by law, or no reason with or without notice. The at-will employment relationship cannot be modified except by ordinance or by a duly authorized and executed collective bargaining or other written employment agreement This Manual, and the policies it contains, is not intended to form a contract of employment either expressed or implied. As such, the United City of Yorkville Personnel Policy Manual may be varied from amended, supplemented, or discontinued at any time, with or without notice. Furthermore no policy, - 1 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 benefit or procedure set forth in this Manual implies or may be construed to imply, that it or any portion thereof is an employment contract No property or tenure rights in employment shall be created or deemed to be created, by this Manual. The text of this Manual is intended only to describe the policies and procedures of the City,relative to human resources management Upon formal adoption by the City Council, this Manual supersedes all other previous personnel rules, regulations, policies, and procedures, written or oral. In the event that any provisions of this Manual conflict with the laws of the State of Illinois or the United States Government the applicable state or federal provision(s) shall take precedence. The term "Manual" shall mean this handbook and all of its appendices collectively_ Section 1.3— Gender and Singular Plural Clause Whenever the male pronoun is used in this Manual it is intended to refer to all employees male or female. Words used in the singular also apply to the plural and vice versa. Section 1.4— Collective Bargaining Where the provisions of these rules conflict with those of a valid collective bargaining agreement between the City of Gene-aUntted City of Yorkville and a recognized bargaining unit the collective bargaining agreement shall take precedence over this Manual to the extent of the specific conflict only_ Section 1.5— Amendments The policies, procedures, and practices in the United City of Yorkville Personnel Policy Manual are subiect to modification and further development as determined by the City Council as well as changes in state and federal law. Each member of City management can assist in keeping the Manual up to date by notifying the Human Resources Manager whenever problems are encountered or improvements can be made in the administration of the personnel policies. Human Resources will recommend changes to the Personnel Policy Manual for review by Department Heads and consideration by the City Administrator for inclusion in the Manual. Revisions to the policies outlined in this Manual must be approved by the City Council. The Cily Administrator must approve any procedural changes in this Manual. The City Administrator shall determine what is policy- requiring City Council review, and what is policy relative to administrative procedural matters. Section 1.6— History of City The site where the present United City of Yorkville is located was first settled in 1833 by a man named Earl Adams, who built a log cabin on what eventually became known as Courthouse Hill on the south side of the Fox River. The village was laid out by Rulief Duryea in 1836 and named Yorkville apparently for Mr. Duryea's home state of New York. In 1841, when Kendall County was formed the Village of Yorkville was named the County Seat. It was a short-lived distinction. The Village of Oswego's residents petitioned the state legislature in 1845 to move the county seat to the more populated Oswego and after two votes, the recommendation passed. But Yorkville residents were not prepared to let the issue die. Thirteen years later, in 1859 Kendall County voters chose to once again designate Yorkville as the county seat because of its more centralized location In 1864 a new courthouse was completed. Although County courts were moved out of this historic building in 1997 to a new Courthouse on John Street on the north side of the river, the old majestic courthouse carefully - 2 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 renovated to its former splendor, still sits atop Courthouse Hill overlooking Yorkville's downtown Business District. Today the Historic Courthouse is home to the Kendall County Forest Preserve Dilstreict and is a site for many community meetings. _Yorkville was officially incorporated as a village on July 8 1874 with a population of almost 500 people. At that time, Yorkville only encompassed land on the south side of the Fox River; another village, called Bristol, was located directly across from Yorkville on the north side of the river. It wasn't until April 16, 1957 that the two communities finally decided to join together to form one municipality which became known as the United City of Yorkville. Yorkville's central business district for most of the community's existence has been located on the South side of the Fox River on Bridge Street (Route 47). Originally the street had run 0 the hill to the Courthouse, but when the new bridge was built in the 1960s Route 47 was straightened and the business district realigned. In the 1970s, Countryside Mall was built on the City's north side at the intersection of Rts. 47 and 34. For many years this mall was not only a shopping area but a central meeting place for the community. In 2005 the mall was leveled to be replaced a new "lifest shopping center that will carry on the tradition of combining shopping and recreation Other shopping opportunities have arisen in the past few years with the addition of Kendall Marketplace an 800,000 square-foot mall on the City's northwest side and numerous strip malls aloes the Citsmajor arterial roads. The United City of Yorkville recently has seen unprecedented growth in both residential and commercial areas. Annexations have increased the City's area to more than 20 square miles with a planning area of almost 70 square miles. There are many new projects on the horizon such as plans for the redevelopment of the downtown area, addition of new Parks and Recreation facilities improvement to the Glen Palmer Dam, a new water park, and new residential and commercial developments that will continue to add to the excitement and vitality of the Yorkville community. In 2007 the United City of Yorkville celebrated the 50th anniversary of its incorporation as a city with the motto–Together We've Grown. With an interesting history and a bright future the United City of Yorkville located in what the U.S. Census Bureau has designated as the fastest growing county in the United States is looking forward to mane years of growth and prosperity. Section 1.87— City Vision Statement Yorkville continues to embody the social and physical characteristics of a small town— epitomized by a sense of community and a charming_ revitalized downtown The mechanisms established to engage residents, businesses youth seniors and special populations help leaders make decisions. Our strategic location will encourage continued development and expansion of the community, for which we have effectively planned. Successful 1p anning efforts have achieved a mutually advantageous balance among retail, service industrial and residential development Such plans, in combination with development exaction programs assist Yorkville in maintaining a reasonable tax base to fund services. Foresight has also prevented growth from outpacing–quality service provision to an increasingly diverse population—requiring housing alternatives to accommodate a variety of income levels and accessibility preferences. Development will challenge residents' ability to effectively traverse the community. However, the City continues to encourage neighborhood connections through its planning processes—ensuring opportunities for vehicular, pedestrian and non-vehicular travel to avoid congestion, primarily created by Route 47. Blending community with nature through beautification efforts remains a high priority. By requiring developments to provide and improve lar e open spaces and by creating walking paths along the river, Yorkville has ensured there is room for both recreation and relaxation in beautiful public areas. We realize that growth diversity, and state funding - 3 - TRACK CHANGES COPY-DRAFT EMPLOYEE MANUAL 09-06-11 limitations are all critical challenges for the community to navigate in order to maintain Yorkville's refutation for an excellent public school system. Finally, recognizing the importance of collaborative relationships to Yorkville's long-term success, we seek to foster an environment of mutual benefit amoniz and between elected officials, staff, citizens, and other state and local governments. Our vision is brought to life through perceptions decision-making activities events and experiences such as: • Emphasizing the river and downtown as a focal points of the community's identity • Acknowledging and celebrating our history to provide a commonality of citizenship • Supporting community events that encourage a sense of family, community and affiliation • Maintaining community assets • Fostering relationships and developing systems that prepare the City for development opportunities • Assessing the transportation and development impact of the Prairie Parkway • Establishing efficient development processes that allow the City to compete for targeted development types • Safeguarding property values by adhering to o high building standards • Expanding the park system and recreational rograms to support community_growth • Seeking input routinely from the community on issues of significant concern • Providing opportunities for people of similar ages and/or interests to interact • Becoming a recognized leader in environmental matters including community sustainability • Creating systems for routine collaboration among and between organizations that influence City goals Section 1.98— Definitions, Roles and Responsibilities Section 1.98.1 City Council Definition - The Mayor and Aldermen of the United City of Yorkville as defined under the Illinois Municipal Code. Roles and responsibilities The City Council shall exercise control over personnel through the adoption of the City's annual budget, compensation plan, confirmation of the Mayor's appointments, or by the adoption of policies, procedures, ordinances and resolutions as deemed necessary by the Council. The Mayor may seek advisory input from the City Council in connection with annual performance evaluations for employees who have a direct relationship with the Mayor as their immediate supervisor. Section 1.98.2— Mayor Definition-Per the Illinois Municipal Code. Roles and responsibilities - The Mayor shall be responsible for ensuring the effective execution and -administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system. The Mayor shall perform the -4 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 performance evaluations wand may seek input from the City Council for employees who have a direct relationship with the Mayor as their immediate supervisor the . Section 1.98.3— Board of Fire and Police Commissioners Definition–As defined within City Code, as amended from time-to-time by ordinance Roles and Responsibilities – Performs the function of a civil service commission for all sworn police officers. The board hires fires promotes and disciplines all sworn members of the police department, except the Police Chief, who is appointed by the Mayor with the advice and consent of the City Council, and the Deputy Police Chiefs who are ap op inted by the Police Chief. 1 DepaAment heads shall supeFN4se, develop and maintain the pefsenne! system ineluding wfitten feffas,pfeeedufes-afid r-eeer-ds. Ftifthennere ,,,,e.,eve th e e +for-a l 1, This Maffual deseribes the etiffeat persenael peheies that apply te all employees as a membef of United City of Yefkville ("City") the City and te sepve as a guide te present City paheies,pfaefiees and pfeee"fes. The City has the-fi& te > amend, time All employees ee sh ,b„shall a,Y•Y„1 J a elE „1edgi: entf this empleyee mafffiat (Appendix A) Although the City hopes that all employees will enjoy a leng and ffyaPaally benefieial eafeef v�4� Manual is not an emple5%iefil een4faet of a*y kind, and it does net ereate any rights in the aa#ffe of +++r o , e"Ieyees' City,shall r-estfiet the 6&ef the City te teffainate theif efapleymefA at any time with er-witheut fiefiee ef Mayer-with >has aft uui. kind. of pr-efflise orCT11rJiVyS12LTiC must be in and must be signed J Mayor- YY J J Unless ether-wise neted, these personnel peheies apply to A empleyees of the United City of Yer-k geven+meat exeept that these peheies de net apply te the felle *—g* a.Eleeted Offie all on beha4f of the Mayer-of City Geuft6l e.Velun4eef arre nte, r a el „, r-eeeive a g,l, " y a „+; from +Le City Unless other-wise speeifieally stMed, none of the benefits r-efer-eneed in this ManaA apply to paft ti 2w,pleyees. - 5 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Unless ethe °provided for- ++-.44°ne nt-net of..«..ple5 :fle._4 Tl.paft__-_nt Heads or- _a.l__ _ 1.. 1JV1, empleyees are subjeet te this rurmiTi—zx-exipl6yees-arc-crz.cpar- rrcrrcTrCat�xicre employee's Mayor-as theif immediat 7 7 7 employees' ) City,Depaftmeftt Head, the empleyee may assuffle the Mayor-has that r-elatiefiship vis A Vis themselves. 1 they have any questions regarding how this MaRual applies to them beeause ef their-positien with the J immediate Ju Se tinn 1 3 Cite Ofganizat d ^a + +' of the D 1 Program ---'__.__ �... �..J .....b.....aa�....avaa .suu<>uuaaaaaJ�a M• City couna Budget,The City Couneil ef the United City ef Yor4ville shall e*er-eise eofitr-el ever-per-sennel threugh the adeption of the City's Annual Plan, appointment, or-by-the 7 ) or-dinanees and r-esoktiens as deemed neeessar-y by the Couneil. (T-1- Ma yo may seek advisory input t fnm the City Gotmeil in t' t 1 � - evaluations for-Depaftment Heads vdio have a direet r-elationship with the Mayor-as their-immediate 7 ) the Poliee Chief and the Exeeutive Dir-eeter-of Parks and D° atie, 1 1.3.2 Mayo.r and may delegate sueh funetiens as deemed neeessar-y fer-the iffiplemen4ation of this system. The Maye shall per-fefm the r will J��n °°L input fr-efa the C•+ r 1 r the C•4 Adminirtf t^« Chief fD 1' ,7 L ,+iye Dire.ter-fer-Parks an n...,._eat __ D_____1__-___a ) V V C1 1.3.3 Department Heads the City on ., day to day basis. 2. Depaftment Heads shall establish sueh Pales as deemed neeessai:y to the effieient and or-def4 3. Depaftment Heads shall evaluate their empleyees aftnually by Febfuar-Y 15 of eaeh 7 f time te tifne as needed, their- y ,E +V their-immediate supei=�riser-by Mar-eh 1"- ~ 1 'tiensshall befaade on + a d a fenns pr-evided by the r + ,1 shall pr-evide eempr-ehen i )f the quality of work per-f4med by the employee. Both Depaftment Head-aftd Lvple ye° x1 ,11 sign ° ,1 ,,t; , - 6 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 presented to the Finanee Dir-eeter-. The Fifianee Dir-eetef will pr-epafe the budget to be presented te Mayer, The Mayor-will pr-esent the budget te the City Couneil for-approval. S. DepaAments Heads shall prepare job Deseriptions and r-eeemmend the seleetion and hir-ing of all personnel to their-appfopriate eemmittees when sueh job epenings afe deemed neeessaizy and s*eet to adoption by the Mayor-. 6. P°,....•t, ent Head. ,.1.,,11 ,.,,1,,mi or-approval ,.ti,,, ,7°,.•..etien _.a dise1.,._ge of.,11 any personnel in their-r-espeetive Y shall a uuva 7 l 7 with the Mayor-having auther-ity fef final dispensatien ef all employees. Howevef, the Mayor-fflay seek input and adviee ffem the City Couneil before Making fi,,,.,1 .lee .,;e 7. Depaftmeat Heads shall supefvise, develep and maintain the per-sofmel system ineluding wr-itteil feims, ) , 7 the Depaftmea4 Head shall pr-esent the r-e"est to the Mayor, Upon review the Maye may Yav . R Tl°«.,..F.�ent Heads .,1..,11 ,.'1,.-.-- ste the °7 ..1;,, ,.,.1 ,,,1, ,.1,,,1. the 1-. shall uuaa� ° ° t.vi avassa.suvv v v ua..autavaa and the ° , 9. DepaFtment Heads shall peffefm any other-lawful aets that are eensidei:ed fieeessary er-desifable to eaffy out the pufpese ef the per-sennel system and the pr-evisiens outlined in this mapmal, or-as direeted by the Mayer-and City Couneil. rzz em pet; ° offie° Tl.°1.. f 1.; ete ,,..1 d ,,.1; ..11 members ,.F41., e1.. Y vvuau aaaiv�) ) ° Chief, whe is appointed by the Mayer-with the ad-Aee a-Rd eefisent of the City r vuneaa and,All net v°aa.vs ef,isei„1; „e, by the ? e a Seetion 1.4 Definition of Employee Seeti®n 1.4.1 Department u°°a basis,Heads are salaried on an ami�ual evef the fofty hetif week, they may(wefk r-eqeir-ememts a4lewing), take time off fer-pefsetia4 . This benefit time off and maifitain a r-eeer-d tebe made available te the Mayef and City C-Emneil upon request FuAhefmefe, any De .,A. ent He,.,l and/or-exeWt° ,,1., °° ;11 be ° e,l 4 seek ..1 t ffieir immediate supefviser- tifne Ffrequest fer- day or-more.ffty Seetion 1.4.2 Supervisory the d work aetiv4ties of unit of shift ef • times, 7 er-other b ) requests a 1 for- t1,., °,1 leave to the Supefvisefy per-sefffle& - 7 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 N\.t...1V 11 1.4.3 Non Exempt Full Time week,Full time nen e�Eempt empleyees are paid on an heur4y basis. All full time non exempt employees are expeeted to work 40 heiar-s per- Seetion 1.4.4 Part Time An empleyee who is employe r b 1 4J 1 t 'Aar t nl „ ffib of a a r r hews, 7 ineligible for-benefit paekages listed in this 7 may net work more 4ian 1,000 . Any exeeptions te the definition of paft time employee must hm,e Mayor-and City Gotmeil appfeval. Temper-ar-5,empleyees are gefter-ally these peFsens employed to fill a positien for-less dia-a six(6) fnefiths dufation. There * — tee ef r-einstatemefft for-the same period dtifing the fe4lewing ealeadaf year-. T-emper-afy employees are net entitled to siek lewve. Temper-ary employees are no entitled to vaeatien er-other similar-benefits e*Yed bY full time empleyees. Temper-ar-y employees afe hired _7 the Depaftment Head, with eeneuffenee of the Mayor-and City Gotmeil. Seetion 1.4.6 Exempt Salar-ied Employee An employee paid ea a sa4afy basis that wer-ks in an 7 7 r-egulations r-egafding exempt salaried employees, Seetion 1.4.7 Non exempt Employees the City tebe exempt from ever-time under-the Fair-Laber- Standards Aet. Sueh employees afe eligible Seetten 1.5 Manuals 1 in the event there is a eonfliet between the pelieies eofttained in this Maniaal and a eelleetive bar-gai 7 7 7 the terms of the agr-eemefft 7 with the adviee a-ad eemsent of the City 7 has the authority to eater-inte a eoft#aet eon"te the tefms of this Section 1.48.4— Types of Employees Section 1.48.4.1 Department Heads Definition–As determined within City Code as amended from time-to-time by - 8 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 ordinance. In general, are salaried on an annual basis, regardless of number of hours worked over forty(40) hours per week. Roles and responsibilities–Department head shall: ?41J_Be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 3-)21 _Establish such rules as deemed necessary to the efficient and orderly administration of their respective departments, in accordance with this employee manual and City Code. 3) Complete performance evaluations for their subordinates in accordance with Section 3.10. 4) Prepare a tentative department budget in accordance with direction given by their supervisor during each budget cycle. 5) Prepare job descriptions and recommend the selection and hiring of all personnel in accordance with Section 6.te their- app epfiate eemmmi gees when sueh JJ-_b 6) Submit for approval any promotion, demotion, discharge of all personnel in their respective department, with the Mayor having authority for final dispensation of all employees. ?Ion ev the Mayer- , seek ,� and .,a iee �.,.,,., the City .-�,.,,� i, the isa� Section 1.98.4.2 —Supervisory Definition–Members of the management group, as determined by the FLSA status and the provisions of the employee's job description. Roles and responsibilities–Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall late report times, illness, or other absence, and make requests for authorized leave to the Supervisory personnel, as dictated in the sections of this ern-ployee manual. Section 1.98.4.3 Non-Exempt Full-Time Definition–Permanent employees scheduled to work forty(40)hours per week and paid on an hourly y asis. Roles and responsibilities–As defined by job description of the position Section 1.98.4.4 Part-Time _Definition–Any employee who is employed regularly for less than forty(40) hours per week. All work performed is paid as straight time, subject to department of labor laws regardiniz overtime. Part-time employees may be eligible for benefits in accordance with the provisions within Section 4. Roles and responsibilities–As defined by the job description of the position Section 1.98.4.5 Volunteers (unpaid workers) - 9 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Definition—An uncompensated person who voluntarily performs work for the City. _Roles and responsibilities—As defined by the job description of the position or as directed by the Department Head during a City special event. - 10 - f TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 SECTION 2 PERSONAL CONDUCT Personnel Program [tent Status Section 2.1 Standards of Conduct Employees must exercise the utmost courtesy and discretion regarding all matters of City business. Employees shall refrain from any action and avoid any public pronouncement that might reflect adversely upon the City. Employees are expected to act as a representative of the r Q+arl-e-sUnited City of Yorkville at all times. This means treating all citizens customers vendors suppliers and other service providers courteously_professionally, and respectfully on the phone on the road, on the computer, in person or any other form of communication. Employees are also expected to treat each other in the same manner. Any employee who is found to be in violation of City policy may be subject to disciplinary action up to and including termination. Depending upon the seriousness of the action, other appropriate civil or criminal sanctions may also be pursued By signing off on receipt of this Personnel Policy Manual employees agree to adhere to the standards of conduct set forth in Section 2.1, as well as its subsections. Section 2.1.1 Ethics Ordinance In November of 2003, the Illinois General Assembly mandated that each unit of local government adopt an ordinance "regulating the political activities of and the solicitation and acceptance of gifts, by the officers and employees of such units `in a manner no less restrictive" than the provisions of the Act". The City passed Ordinance 2004-26 in May of 2004 to comply with this mandate The Ethics Code provides very clear descriptions of the prohibited activities and consequences of any - 11 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 violations. Of special note is that a violation to the Ethics Code is not treated as a violation of conduct but will likely lead to prosecution. The following is a summary of the Ethics ordinance: A. No officer or employee shall intentionally_perform any prohibited political activity during any "compensated time", as defined herein. No officer or employee shall intentionally use any property or resources of the uUnited ECity of Yorkville in connection with any prohibited political activity. B. At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity: 1) as part of that officer's or employee's duties 2) as a condition of employment or 3) during any compensated time off(such as holidays vacation or personal time off). C. No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit whether in the form of a salary adjustment, bonus compensatory time off, continued employment or otherwise nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity. D. Nothing in this section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this chapter. E. No person either: 1) in a position that is subject to recolonized merit principles of public employment or 2) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the federal standards for a merit system of personnel administration applicable to grant in aid programs shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee of apolitical party, or of a political organization or club. Section 2.1.2 Gift Ban Ordinance 2004-26 and Section 1-12-3 in the City Code also address a gift ban Except as described in general terms below, no officer or employee and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as "recipients"), shall intentionally solicit or accept any gift from any prohibited source" as defined herein or which is otherwise prohibited by law or ordinance. No prohibited source shall intentionally offer or make a gift that violates this section. Exceptions are en�erall_y. A. Opportunities, benefits, and services that are available on the same conditions as for the general public. B. Anything for which the officer or employee or his or her spouse or immediate family member,pays the fair market value. - 12 . TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 C. Any: 1) contribution that is lawfully made under the election code or 2) activities associated with a fundraising event in support of a political organization or candidate. D. Educational materials and missions. E. Travel expenses for a meeting to discuss business. F. A gift from a "relative", meaning those people related to the individual as father, mother, son daughter, brother, sister, uncle aunt great aunt great uncle first cousin, nephew niece husband wife grandfather, grandmother, grandson granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual's fiance or fiancee G. Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that, under the circumstances,the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship the recipient shall consider the circumstances under which the gift was offered such as: 1. The history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals, 2. Whether to the actual knowledge of the recipient the individual who avg e the gift personally paid for the gift or sought a tax deduction or business reimbursement for the j4ft; and 3. Whether to the actual knowledge of the recipient the individual who avg e the Rift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members. H. Food or refreshments not exceeding seventy five dollars ($75.00) per person in value on a single calendar day; provided that the food or refreshments are: 1) consumed on the premises from which they were purchased or prepared or 2) catered For the purposes of this section, "catered" means food or refreshments that are purchased ready to consume which are delivered by any means. I. Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of an officer or employee) if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances J. Intragovernmental and intergovernmental gifts. For the purpose of this act "intragovemmental gift" means any gift given to an officer or employee from - 13 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 another officer or employee, and "intergovernmental gift" means any gift ive�n to an officer or employee by an officer or employee of another governmental entity_ K. Bequests, inheritances, and other transfers at death. L. Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than one hundred dollars ($100 0a Each of the exceptions listed in this section is mutually exclusive and independent of every other. Section 2.1.3 Fraud Prevention The United City of Yorkville has established a fraud prevention policy to aid in the detection and prevention of fraud against the City. It is the intent of the City to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations. This policy applies to any irregularity, or suspected irregularity, involving employees and elected officials as well as contractors consultants and/or any other parties with a business relationship with the United City of Yorkville. Any investigative activity required will be conducted without regard to the suspected wrongdoer's length of service position/title or relationship to the City. The Human Resources Manager will provide employees with information regarding fraud detection and prevention on an annual basis; however management is ultimately responsible for the detection and prevention of fraud, misappropriations and other irregularities Fraud is defined as the intentional, false representation or concealment of a material fact for the purpose of inducing another to acto upon it to his or her injury. Each member of the management team will be familiar with the types of improprieties that might occur within his or her area of responsibility, and be alert for any indication of irregularity. Any irregularity that is detected or suspected must be reported immediately to the City Administrator, who will coordinate an investigation. The terms defalcation, misappropriation, and other fiscal irregularities refer to but are not limited to: • Any dishonest or fraudulent act • Misappropriation of funds, securities, supplies or other assets • Impropriety in the handling or reporting of money or financial transactions • Profiteering as a result of insider knowledge of company activities •_ Disclosing to other persons securities activities engaged in or contemplated by the Citv • Accepting or seeking anything of material value from contractors vendors or persons providing services/materials to the City, except in circumstances described in Section 2.1.2 (Gift Ban) of the manual •_ Destruction, removal or inappropriate use of records furniture fixtures equipment and/or any other City owned property • Any similar or related irre ug larity Irregularities concerning an em llooyeCs moral, ethical or behavioral conduct that is not addressed in Section 2.1.1 (Ethics Ordinance) of this manual should be resolved by departmental - 14 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 management and Human Resources. If there is a question as to whether an action constitutes fraud contact the City Administrator for guidance. 2.1.3.1 Reporting and Investigation Procedures The City Administrator has the primary responsibility for the investigation of all suspected fraudulent acts as defined in this policy. If the investigation substantiates that fraudulent activities have occurred the City Administrator will issue reports to appropriate designated personnel and, if appropriate to the City Council Decisions to prosecute or refer the examination results to the appropriate law enforcement and/or re ug latoryagencies for independent investigation will be made in conjunction with legal counsel as will final decisions on disposition of the case. The City Administrator has the authority to examine copy, and/or remove all or any portion of the contents of files, desks, cabinets and other storage facilities on the premises without prior knowledge or consent of any individual who might use or have custody of any such items or facilities when it is within the scope of his investigation. Great care must be taken in the investigation of suspected improprieties or irregularities so as to avoid mistaken accusations or alerting suspected individuals that an investigation is underway. The City Administrator treats all information received confidentially. Any employee who suspects dishonest or fraudulent activities will notify the City Administrator immediately, and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act. An employee who discovers or suspects fraudulent activity will contact the City Administrator immediately. The employee or other complainant may remain anonymous All inquiries concerning the activity under investigation from the suspected individual his or her attorney or representative, or any other inquirer should be directed to the City Administrator or City Attorney. No information concerning the status of an investigation will be given out The proper response to any inquiries is: "I am not at liberty to discuss this matter." Under no circumstances should any reference be made to "the allegation," "the crime," "the fraud," "the forgery," "the misappropriation," or any other specific reference. The reporting individual should be informed of the following_: • Do not contact the suspected individual in an effort to determine facts or demand restitution. • Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by the City Administrator or the City's legal counsel 2.1.3.2 Termination If an investigation results in a recommendation to terminate an individual the recommendation will be review for ap rop val by the Mayor and by legal counsel before any such action is taken. Section 2.2 Compliance with Rules and Regulations - 15 - TRACK CHANGES COPY--DRAFT EMPLOYEE MANUAL 09-06-11 Employees are expected to comply with the personnel policies and practices contained herein Penalties will be assessed for infractions of these policies and procedures Minor infractions do not require the same severe disciplinary action that is necessary for major infractions A full-time and/or regular part-time (seasonal, weekend, etc.), paid-on-call employees or any other type employee may be disciplined or terminated for just cause. Introductory employees seasonal and summer employees are subiect to termination at the sole discretion of the City. Probable cause shall include but not be limited to, the followiniz illustrations of unacceptable conduct. Section 2.2.1 Minor Infraction Guidelines Minor infractions are the type of behavior that does not generally, upon first offense require severe disciplinary action, but if continued, may lead to suspension or termination Minor infractions include but are not limited to: 1. Wastiniz time, loitering or being away from assigned working place without good reason. 2. Tardiness. 3. Careless or unsafe use of City property. 4. Unauthorized posting or removal of any matter from City bulletin boards or City property. 5. Failure to report a workplace inLry or accident within twenty-four (24) hours of occurrence. 6. Lack of courtesy to an individual either on the phone on the computer or in person. Section 2.2.2 Maior Infraction Guidelines Major infractions are the type of behavior that may result in severe disciplinary action such as suspension or termination. Major infractions include but are not limited to: 1. Refusal to carry out a specific order or instruction (written or oral) issued by a supervisor. 2. Theft from fellow workers, the City or any others. 3. Willful omission of facts or falsifying_personnel or other records during or after time of employment. 4. Habitual tardiness or absenteeism. 5. Failure to comply with City or department policies and procedures and/or collective bargaining agreement. 6. Unauthorized sleeping on the job. 7. Consumption, possession, or use of any drug (on the job) including intoxicants alcohol, stimulants and depressants other than those prescribed by a physician to the employee. Reporting to work under the influence of any intoxicant stimulant and/or depressant (other than that prescribed by a physician) will be considered as if the employee had consumed the drug on the job. 8. Violation of the IT Use and Security policy(outlined later in this chapter). 9. Working in an unsafe manner, includindisregarding established safety practices and procedures and/or the failure to use personal protective equipment as required. 10. Malicious, careless, or negligent action resulting in injpH or damage to person or property. - 16 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 11. Three (3) wage garnishment submittals (requests) made to the City involving more than one (1) indebtedness within a twelve (12) month period 12. Careless or unsafe use of City property which results in injury to a person or damage to, said property. 13. Harassment of any kind. 14. Absence from work for one (l) day without permission without proper notification or without adequate explanation. 15. Gambling of any type on municipal property. 16. -Revealing or divulging confidential information to parties not involved 17. Issues of workplace violence Section 2.3 Anti-Harassment Policy. o2� The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment, we will not tolerate harassment of City employees by anyone, including any supervisor, co-worker, or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly, through the avenues identified below, whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is based upon a person's protected status, such as sex, color, race, religion, national origin, age, physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits, that interferes unreasonably with an individual's work performance, or that creates an intimidating, hostile, or offensive working environment. Such harassment may include, for example, jokes about another person's protected status, kidding, teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when (1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or (3) the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and may include explicit sexual propositions, sexual innuendo, suggestive comments, sexually oriented "kidding" or "teasing", "practical jokes",jokes about obscene printed or visual material, and physical contact such as patting, pinching, or brushing against another person's body. All City employees are responsible to help assure that harassment is avoided. Anyone who believes that they have experienced or witnessed harassment should notify the City Administrator, a Department Head, Supervisor, City Attorney, or Mayor. _—Empleyee Assistanee Pfegfain (Appendix E), Geer-dinater4C-eataet per-son as posted Oil the empleyee bulletin boaMd The City forbids retaliation against anyone for reporting harassment, assisting in making a harass-harassment complaint, or cooperating in a harassment investigation. Anyone who believes that they have been retaliated against should notify the City Administrator, a Department Head, Supervisor, City Attorney, p Mayor, of City Glerk_ - 17 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable, the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred, the City will take corrective action, including discipline,up to and including immediate termination of employment. An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: Illinois Department of Human Rights 100 West Randolph Street, Suite 10-100 Chicago, Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street, Suite 28402000 Chicago, Illinois 60661 312 353 27t3800-669-4000 Section 2.4 Threats,Violence and Weapons Section 2.4.1 Workplace Violence Policy The City will not tolerate any threats, threatening behavior or acts of violence against employees, visitors, or other individuals by anyone on City property or while an employee is off-premises engaged in City business. There is no justification for such actions. Any employee who violates this policy will face disciplinary action up to and including discharge and may face possible arrest and criminal prosecution. Section 2.4.2 Prohibited Conduct "Workplace violence" includes any behavior or conduct on City premises, which is sufficiently severe, offensive, or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes,but is not limited to: a. Any physical behavior, or threat of physical behavior, which involves aggressive contact with any person, including pushing, hitting, fighting, throwing objects or otherwise intentionally injuring another person or attempting to injure another person; b. Any physical behavior, or threat of physical behavior, that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above; or C. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party, except for authorized law enforcement personnel, is permitted to bring weapons or firearms onto City property(including City vehicles). - 18 - TRACK CHANGES COPY -DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.4.3 Reporting Procedures Employees who become aware of workplace violence or any threat of workplace violence, whether by an employee or non-employee, must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident.—Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel, then his or her supervisor or the City Administrator when the supervisor is involved.--.Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should be reported to local law enforcement agency by calling 911, in addition to the reports set forth above. Section 2.4.4 Investigation and Responsive Action All incidents of alleged workplace violence will be investigated promptly by the City. -.Based on the results of the investigation, the City will take appropriate action. If a violation of policy is found, such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. When applicable, the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. The City may take other actions, as it deems appropriate under the specific circumstances, including seeking judicial action. Section 2.4.5 No Retaliation The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 2.5 Conflict of Interest No City employee shall engage in any act which is in conflict or creates an appearance of unfairness or conflict with performance of official duties. An emplovee shall have a conflict of interest if the employee: 1. Has any financial interest in any sale to the City of any property goods or services when such financial interest was received with prior knowledge that the City intended to purchase the property, goods, or services. 2. Solicits, accepts, or seeks a ig ft gratuity or favor from any person firm or comoration involved in a contract or transaction which is or may be the subject of official action by the City. 3. Participates in his/her capacity as a City employee in the initiating or issuing of a purchase order or contract in which he/she has a private pecuniary interest direct or indirect, or performs in regard to such contract some function requiring the exercise of discretion on behalf of the City. 4. Engages in accepts employment from or renders services for private interests for any compensation or consideration having monetary value when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence of judgment or action in performance of official duties or give - 19 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 the appearance of the above. An employee should not make a unilateral decision. If there is any doubt about his/her private employment the Department Director should be consulted. 5. Directly or indirectly gives receives or agrees to receive any compensation gift reward, commission or gratuity from any source except the City for any matter directly connected with or related to his/her official services as such employee with the CitL except for courtesies as provided in reasonable exceptions. 6. Discloses or uses without authorization confidential information concerning_propgrty or affairs of the City to advance a private interest with respect to any contract or transaction which is or may be the subject of official action of the City. 7. Has a financial interest or personal interest in any legislation coming before the City Council and participates in discussion with or gives an official opinion to the City Council unless the employee discloses on the record of the Council the nature and extent of such interest. Interests include: A) Interests in an employee's immediate family. Any business entity in which stock or legal beneficial ownership is in excess of one percent (1%) of the total stock, or legal ownership is controlled or owned directly or indirectly by the employee. C) Interest in any business entity in which the City employee is an officer, director, or employee. D) Interest in any person or business entity with whom a contractual relationship exists with the employee; provided that a contractual obligation of less than $500 or a commercially reasonable loan or purchase made in the course of ordinary business shall not be deemed to create a conflict of interest. Section 2.5.1 Permitted Reasonable Exceptions Recognizing that personal friendships often precede and can evolve from official contact between employees and persons engaged in business with the City, reasonable exceptions to this section are permitted for those occasions which are social in nature and are not predicated on the employee's ability to influence, directly or indirectly, any matter before the City. The employee will be guided in interpretation of this section by the distinction between a gift gratuity, or favor given or received which has significant monetary value and is offered or accepted in expectation of preferential treatment and an expression of courtesy. Examples of acceptable courtesies include a meal or social event; exchanges of floral offerings gifts of food to commemorate events such as illness, death,birth,holidays, or promotions-, or a sample or promotional gift. Section 2.5.2 Use of City Property Employees may only do work which is of direct benefit to the City while on City owned property. No employee shall use City-owned vehicles equipment materials or other property for private use, or as part of secondary employment outside of City premises. Section 2.6 Solicitation and Distribution Employees are expected to devote their full attention to their assigned duties during work hours Except for requests for contributions for gifts or receptions held only during breaks or lunch periods -20 - TRACK CHANGES COPY-DRAFT EMPLOYEE MANUAL 09-06-11 specifically to honor employees on their retirement, resignation from City employ, or other events of personal significance,the following rules shall be in effect: 1. Employees may not solicit for or distribute literature during work hours on behalf of any organization, charity or cause except during non-work periods such as breaks or lunch periods. The City may solicit for or distribute literature on behalf of a charity or cause. 2. Employees who wish to solicit for any organization charity or cause matt not disturb other employees when the other employees are working. 3. Employees may not distribute literature on behalf of any organization charity or cause in working areas. 4. Employees who wish to solicit for or distribute literature on behalf of any organization, charity or cause must do so in a manner and location, which does not disturb members of the public who are transacting business with the City_ 5. Non-employees of the City may not solicit or distribute literature on behalf of any organization, charity or cause on City property, which is not open to the eg neral public. 6. Non-employees who wish to solicit or distribute literature on behalf of an organization, charity or cause on City property, which is open to the general public must do so in a manner and location, which does not interfere with the conduct of City business. The United te.l C ty e f Yell,.;lle has adopted ., Tl,.a Free Wof4laee Pokey ,a b .1 in Resolution Number-93-17 (10 25 1993). it reads as fellawsit illegal ,1.ags and the abuse of legal ,1,..,..s in the, .,,-lr„laee e a signifie + danger, safety and kea4th,promote-e el lower—pr-eduectiyity and quality and tmder4ine ublie eenrdenee in the wefk City employees tmder-t he C-i#3� illegal prohibits drug and a4eehel impaifment and the iise oF,1...,gs in the e 1> 1 Under- federal and state Dmg-Free Wof4laee Aets,-41 USC 71,-ersL ., and 2 TT co 5 0 o�/i-°cts°c^q., in order- eke City to be-eensi'l�za asenable sour-Ee" for-th-e award e f--e--- -- state grants, it is arr-or==»te to adept the f__ewif tea t,lie y.. Seetion 2.7.2 —Definition and desuiptions ,, a,,,-.�°.1 ,,,1,e�1. e .ef a4 this er-afty other-site is dee4ared to be distributing, the federal and state Df:ug Ffee Wef4laee 0 the Ili sits of e e whe has beenpreser-ibed dyer-who is taking over- the 7 safely, immedia4ely diselose to his or-her-immediate s J,medieation related wer-k r-estrietions. When. ­ -.ey do net need to diselese the type e 7 - 21 - TRACK CHANGES COPY-DRAFT EMPLOYEE MANUAL 09-06-11 tmiess other-wise speeifieally dir-eeted to do se by their-doeter-er-by their-immediate supefyisof th Seet}e° ' E oyee's ability to per€eFm du-ties vvaauauvu to Yva jobs, Empleyees have the right te know the danger-s ef dfug abuse in the 1 the 7 assessment,them and wha4 help is wvailable te eembat dfug pr-e:blefns. Employees needing assista-mee in ev . - appropriate eutside ageneies. C-effseientieus e&fts te seek sueh help will net jeepar-d4e any 1 an employee f'."_ _'..„__ _e f,. less than»eeeptab.o�eb p vaF v uau. ... Seetion 2.7.5 Employment eondition As a eendition of initial and eentinued 1 eaeh employee shall, free wof4laee-and b ^ a �. law, inform his or her f his t' -- -'p"'p - "1--"'— "J '""7 ���-"-•••••••• •.•� �•�• •,...t,�a.avva va aaa.. va aava vvaav av�avaz-yr-q:arp nl ,l,-„g ,leehei Stattite, for--a violation-eEn,,, . ,. off City premises, le eendueting City business, no later-than five (5) days after-stieh a eefwietien. A eenN4e 11 11 seatenee by a Judge federal er state eeuft, „a/o a finding f r .4 c„ nuper-v4sivrr. and f der- l 1.,,,, a. The City sha4l take prompt diseiplinai=y aetion v��r-espeet te any empleyee whe violates this Pokey. Section 2.78 Drug Free Workplace Policy Section 2.75.1 Substance Use (Non-DOT Employees) The United City of Yorkville is finely committed to providing productive safe and healthful work environment. The use of illegal drugs abuse and misuse of alcohol adversely affects those objectives by increasing absenteeism, lowering productivity and quality and most of all jeopardizing the - 22 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 health and safety of those involved and the safety of others The following_policy and testing program requires compliance by all non-DOT regulated employees as a condition of employment and continued employment with the City. The United City of Yorkville reserves the right to interpret revise or discontinue any provision of this policy. Appendices A, B, and C are attached and have been incorporated into this policy and program Appendix A is simply an acknowledgment of receipt required to be executed by all new and current employees. Appendix B and Appendix C consist of"Consent to Test" forms to be executed by current employees as well as applicants respectively. 2.7.1.1 Statement of Policy _ The United City of Yorkville recognizes that our employees' health and safety are of the utmost importance. Drug use and alcohol misuse may pose a serious threat to employee health and safety. It is the policy of the United City of Yorkville to prevent substance use or abuse from having an adverse effect on our employees. The work environment is safer and more productive without the presence of illicit or inappropriate drugs or alcohol in the body or on CitVpropertv Furthermore, all employees have a right to work in a drug-free environment and to work with individuals free from the effects of drugs or alcohol. Employees who use or abuse prohibited substances are a danger to themselves their co-workers the public and the City's property_ The federal government, many States and the Unions representing our employees have recognized the adverse impact of substance abuse in the workplace The United City of Yorkville will follow the provisions of current collective bargaining agreements which incorporates drug and/or alcohol testing, as necessary. All employees are advised that remaining drug-free and medically qualified to perform assigned duties safely are conditions of continued employment with the City. The United City of Yorkville will conduct pre-employment testing of all applicants All employees may be subject to testing where circumstances establish that reasonable cause/suspicion of prohibited substance use exists, following on-the-job accidents or injuries and, if required by law or customer-contract, on a random basis. Any employee who tests positive will be subject to immediate termination Any employee who refuses to comply with a proper request to submit to testing or who fails to cooperate in the test process will be terminated. These procedures are designed not only to detect violations of this policy but also to ensure fairness to each employee Every effort will be made to maintain the dignity of employees or applicants involved. Disciplinary action up to and including immediate termination from employment will however, be taken as necessary. The United City of Yorkville prohibits the manufacture distribution dispensation possession, concealment, use sale or transfer of alcohol or illegal drugs and the possession and/or purchase of drug related paraphernalia while on City premises or in a City vehicle The United City of Yorkville prohibits employees from using alcohol illegal drugs or controlled substances while at work, performing City business or job-related duties while on City ropgrty or while operating City equipment (including vehicles). - 23 . TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 All employees have an obligation to comply with and support this policy. Any employee who is aware of a violation of the policy should report it to his immediate supervisor or any manager. Every effort will be made to preserve the confidentiality of the source of a report All reports will be taken seriously. Persons submitting false reports are subject to discipline up to and including immediate termination. An eM loyee taking over-the-counter or rescribed medication must be aware of an effect the medication may have on the performance of their duties The ens rloyee must Inform his physician of his job duties in ostler to make certain that the drug does not affect or interfere with the employee's safe and effective performance of his job duties An employee must promptly report to their immediate supervisor the use of any medication which has or may have any adverse efficet on their work performance. All prescription and non-prescription drugs must be kept in their original packaging or container. An employee who fails to do so is subject to disciplinary action, up to and includint; immediate; discharge Such information will be_kept confidential and such em to ees will be reasonably accommodated to the extent required bylaw. The United City of Yorkville may conduct searches on and of any of its property, including inspection of vehicles, lockers, desks employee tool and lunch boxes briefcases packages, etc. Private vehicles parked on City property are normally not affected by this polices Refusing to submit to a search or inspection when requested by management will be cause for immediate discharge. Any illegal substance found on City property may be turned over to appropriate law enforcement authorities for investigation and possible criminal enforcement action. All drug/alcohol test results will be kept in a secure file in the United City of Yorkville's Human Resource Manager's office. These files are strictly confidential in accordance with the law. Under no circumstances should the facts surrounding a case be discussed by anyone from the City with a person not directly or immediately involved with the case To support this policy, the United City of Yorkville has adopted the following Uniform Drug and Alcohol Testing Program that applies to all its employees (both hourly and salaried). A. Pre-Employment Testing; B. Reasonable Cause Testing; C. Post Accident Testing• D. Random Testing. Neither this policy nor any of its terms are intended to create a contract of employment or to alter the existing employment or contractual relationship in any way. The United City of Yorkville retains the sole right to change, amend or modify any term or provision of this policy without notice 2.7.1.2 Drag and Alcohol Testing Programs 2.7.1.2.1 Pre-Emplovment Testing After an offer of employment has been extended the applicant must undergo a drug screen designed to identify whether or not the applicant is using illegal drugs This drug screen will be administered by a clinic or lab selected by the United City of - 24 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Yorkville. All offers of employment with United City of Yorkville are contingent on the City receiving a negative drug test result verified by the City's Medical Review Officer. Should a positive test result exist, the a p licant-s offer of employment will be automatically rescinded by the City. If for any reason the applicant has already began working for the United Cite of Yorkville before the City receives the positive test result, the applicant's employment well come to all immediate end. However the applicant can submit documentation supporting the legitimate use for a specific drug or the specific drug that resulted in a positive determiIiation. This documentation must be made either prior to or within 24 hours after the positive drug result is communicated to the ap lip cant Should (lie applicant's ability to safely and effectively perform his or her job be affected by the legitimate use of any dru then the City will attempt to provide accommodations to the extent required by law. If the offer of c npl_oynient is revoked or if employment ends, the applicant wlio tests positive under the provisions of this policy may re-apply for employment with the United City of Yorkville after a time period of twelve (1.2,) months, hokvever- there shall be no guarantee of re-employment. ANY APPLICANT WHO REFUSES TO CONSENT TO A TEST OR WHO FAILS TO COMPLY WITH ANY TESTING PROCEDURES OR TESTS POSITIVE FOR THE USE OF DRUGS WILL NOT COMMENCE WORK FOR THE UNITED CITY OFYORKVILLE, AND THE JOB OFFER WILL BE AUTOMATICALLY RESCINDED, EMPLOYMENT IS EXPRESSLY CONDITIONED ON THE SUCCESSFUL PASSAGE OF THE POST-OFFER DRUG SCREEN. In recognition of the requirements of the Americans with Disabilities Act (ADA), the United City of Yorkville will not intentionally discriminate against an applicant who has successfully completed a drug or alcohol rehabilitation pro,-ram. However, the ADA does not prevent the City from refusing to hire any applicant who tests positive for illicit drug use .prior to employment, 2.7.1.2.2 Reasonable Suspicion Testing The United City of Yorkville has the discretion to decide when and under what circumstances an employee is fit for work. No employee will be permitted to work while under the influence of alcohol or any drug, not specifically prescribed by the emploveCs physician and used in accordance with that prescription. Testing on the basis of reasonable suspicion shall include but not be limited to: 1 involvement in a near-miss accident (an accident that was narrowly avoided) caused by the employee's actions or inaction. 2) observation of an employee acting or appearing, in a mariner which suggests drug, or alcoliol use such as behavior, appearance, judgment, coordination, job }erfonnance and/or other conduct including. but not limited to slurred s eech, glassy eves unsteady walk disorientation, significant or rc;aeated lapses of concentration, emotional outbursts, substantial mood changes,the smell of alcohol on the employee's breath- etc.,_ 3) instances where the City observes or receives credible information that the employee Is using or is under the influence of drugs and/or alcohol; or other facts which support a reasonable belief that the employee is using, or is under the influence of drugs acid/or alcohol in violation of this policy. - 25 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 All Cite de artinent heads and su en isors will receive training to assist them in identifying behavioral characteristics of the use of prohibited substances in the workplace Any department head or supervisor vvho observes such behavior must, within 24 hours confiidential1v notify the Human Resources Manager in writimt of the date, time articular facts observed and em lovee's Time. The Hunan Resources Manauer must determine if the department head's or supervisor-s suspicions are reasonable m thin 24 hours of being notified. Upon the Human Resouurces Manacer`s determination that reasonable suspicion exists, testing can commence. However, once the determination that reasonable sus icion exists. under rto circumstances will an employee be allowed back to work until he or she has a negative drug and/or alcohol test. In reasonable cause cases, the City shall require the gmplo ee to go directly to a collection site for drug and/or alcohol testing. The employee will be transported to the collection site by a City representative. Refusal to consent to testing will be considered insubordination and grounds for termination of employment. If notice of a positive test result is received from the Medical Review Officer, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However, if a negative test result is received, then the emplo eY e will be immediately reinstated for work with back on if applicable. 2.7.1.2.3 Post-Accident Testing Anyone who suffers an accident on City_property must report it immediately to his or her immediate supervisor or manager, so that proper action and/or medical treatment may be provided. Failure to report any injury immediately may adversely affect an employee's benefits and rights under the law, and is grounds for disciplinary action up to and including immediate discharge. An employee shall be tested for the use of controlled substances and/or alcohol as soon as possible, but no later than eight (8) hours, after a reportable accident occurring while during the course of City business and involving said employee. For the purposes of this Section, a "reportable accident"means an accident resulting in: 1. The death of a human bein; 2. Bodily injury ry person who, as the result of the injury receives medical treatment--- including "first-aid"; or 3. Damage to property in excess of 5500. If notice of a positive test result is received from the Medical Review Officer following a post-accident drug and;or alcohol screen, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However, if a negative test result is received, then the employee will be immediately reinstated for work with back pay, if applicable. 2.7.1.2.4 Random Testing - 26 - 1 TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 The United City of Yorkville may also conduct random testing for all covered Employees as follows: 1. A City-wide selection process which removes discretion in selection from any supervisory personnel will be ado tp ed by the City, and 2. Random testing, once begun, will provide for testing of at least 10% of all Employees during the first twelve (12) months of random testing after this program becomes effective. The annualized rate for random testing following the first twelve (12) months after implementation will be no less than 20%of covered Employees. If a notice of a positive test result is received from the Medical Rejew Officer following a random drug and/or alcohol screen, then the employee will be subject to the disciplinary provisions in Section 2.7.1.4 of this Program. However, if a negative test result is received, then the employee will be immediately reinstated for work worth back paL if applicable. 2.7.1,2.5 Return to Duty Testing Any individual who has performed services for the United City of Yorkville but who, for whatever reason, has not worked for the City for a period of 30 consecutive calendar days must undergo testing for drug and/or alcohol use If a notice of a positive test result is received from the Medical Review Officer following said testina, then the employee will be subject to the disciplinary_provisions in Section 2.7.1.4 of this Program. 2.7.1.3 Testing Methodology This policy and program allows for the testing for drugs and alcohol. All laboratories used to perform urine and/or breath testing pursuant to this Program will be accredited by the National Institute on Drug Abuse and will perform testing in accordance with the standards approved by the Department of Health and Human Services. Drig,,Scr-eeninz Urine testing will be conducted to screen the presence of the following drugs and their metabolites: - Marijuana - Barbiturates - Cocaine - Benzodiazepines - Opiates - Methadone - Amphetamines - Prouoxyl3hene - Phencyclidine (PCP) Alcohol Screening All breath alcohol testing performed under this Program shall be performed to determine blood alcohol content only. Any employee having a blood alcohol content of at least .02 shall be deemed to have tested positive for the use of alcohol and such a result - 27 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 shall subject the employee to the disciplinary provisions contained in Section 2.7.1.4 of this Program. The United City of Yorkville shall retain a qualified Medical Review Officer to receive test results from the laboratory and to carry out all actions necessary to confirm positive test results. 2.7.1.4 Disciplinary Provisions The United City of Yorkville is a zero tolerance employer. Any employee who tests positive for the use of a controlled substance and/or alcohol in violation of this policy or program, as reported to the City's Human Resources Manager by the City's Medical Review Officer, shall be unqualified to work for the United City of Yorkville and shall be immediately discharged. An employee who "refuses to submit" to an alcohol or drug test as provided herein is subject to immediate termination. "Refuses to submit"means that an employee: 1. Fails to appear for any test within a reasonable time as determined by the City, consistent with this policy after being directed to do so b, the City. 2. Fails to remain at the testing site until the testing process is complete. 3. Fails to provide a urine specimen for any drug test required. 4. In the case of a directly observed or monitored collection in a drug test,fails to permit the observation or monitoringL of the employee's provision of a specimen. 5. Fails to provide a sufficient amount of urine when directed and it has been detennined, through a required medical evaluation that there was no adequate medical explanation for the failure. 6. Fails or declines to take a second test the employer or collector has directed the employee to take. 7. Fails to cooperate with any part of the testing process (e refuse to empty pockets when so directed by the collector, behave in a confi-ontational way that disrupts the collection process or failing to complete all documents or failing to comply with reasonable directives); or 8. Is reported by the Medical Review Officer as having a verified adulterated sample or substituted test result. M03 2.78.1.57 Notification to Employer of Conviction As a condition of initial and continued employment, each employee shall a) agree in writing to abide by the terms of the City's policy respecting a drug and alcohol-free workplace-, and, b) agree, as required by law, to inform his or her supervisor of his or her conviction of any - 28 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 criminal drug or alcohol Statute for a violation occurring on or off City premises while conducting city business, no later than five (5) days after such a conviction. A conviction means a finding of guilt (including a plea of "no to contendere") or the imposition of a sentence by-a Judge or Jury in any federal or state court, and/or a finding of Court Supervision. Section 2.78.2 Substance Use (DOT-Employees) The United City of Yorkville is firmly committed to providing a productive safe and healthful work environment. The use of ille ag_1 drugs,abuse and misuse of alcohol adversely affects those objectives by increasing absenteeism, lowering productivity and quality and most of all jeopardizing the health and safety of those involved and the safety of others. The purpose of this policy is to establish an alcohol and drug testing program to help_prevent accidents and injuries resulting from the misuse of alcohol and drugs by covered drivers of commercial motor vehicles in compliance with the Federal Department of Transportation Regulations promulgated at Rule 49 CFR Part 40 and the Omnibus Transportation Employee Testing Act of 1991, enacted October 28, 1991. Appendices A B and C are attached and have been incorporated into this policy and program. Appendix A is simply an acknowledgment of receipt required to be executed by all new and current employees. Appendix B and Appendix C consist of"Consent to Test" forms to be executed by current employees as well as applicants respectively. Section 2.7,2.1 Applicability This policy applies to all City employees who operate commercial motor vehicles and are subject to the commercial driver's license (CDL) requirements of the Code of Federal Regulations promulgated under The Omnibus Transportation Act. The United City of Yorkville has a separate drug and alcohol policy included in the employee handbook, for all other employees (see Section 2.7.1). Section 2.7.2.2 Prohibited Conduct Employees covered by United City of Yorkville's DOT Drug&Alcohol Policy shall not; 1. Be under the influence of any controlled substance without medical authorization; No driver shall report for duty or remain on duty requiring the performance of safety= sensitive functions when the driver uses any controlled substance except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver that the substance will not adversely affect the driver's ability to safely operate a commercial motor vehicle. 2. Report for, or remain on duty, performing, a safety-sensitive function while having a breath alcohol concentration of 0.02 or Trek ater. 3. Use alcohol while performing safety-sensitive functions. - 29 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.7.2.2.1 Alcohol 1. No covered driver shall report for duty or remain on dujy requiring the performance of safety sensitive functions while having an alcohol concentration of .02 or greater_ The City shall not permit the covered driver to perform or continue to perform safety-sensitive function if it has actual knowledge that a driver has an alcohol concentration of.02 or greater. 2. A covered driver shall not be on duty or operate a commercial motor vehicle while the covered driver possesses alcohol, unless the alcohol is manifested and transported as part of a shipment. The City shall not permit the covered driver to drive or continue to drive a commercial motor vehicle if it has actual knowled e that a driver possesses unmanifested alcohol. 3. A covered driver shall not use alcohol while performing safety sensitive functions. The City shall not permit the driver to perform or continue to perform safety-sensitive functions if it has actual knowledge that a driver is using alcohol while performing safety-sensitive functions. 4. No covered driver shall perform safety-sensitive functions within four (4) hours after using alcohol The company shall not permit the driver to perform or continue to perform safety sensitive functions if it has actual knowledge that a driver has used alcohol within four(4, hours. 5. A covered driver required to take a post-accident alcohol test shall not use alcohol for eight (8) hours following the accident, or until he/she undergoes a post- accident alcohol test, whichever is first. Section 2.7.2.2.2 Drugs 1. The City will not permit a covered driver to perform safety-sensitive functions who has used any illegal drug or controlled substance except when the use is pursuant to the instructions of a physician who has advised the City that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. It is the driver's responsibility to notify the City if this situation is applicable. 2. Independent of the requirements of the Omnibus Transportation Employee Testing Act of 1991 and the regulations promulgated thereunder, the covered driver must notify the City that Ile/she is using controlled substances pursuant to the instructions of the physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. Section 2.7.23.3 Drug and Alcohol Testing Programs Section 2.7.2.3.1 Pre-Employment Testing - 30 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Pre-employment testing is testing for drugs that the City administers after a conditional offer of employment has been extended and prior to any covered drivel's performance of a safety-sensitive function. If the pre-duty drug testing reveals a,presence of drugs, it will result in revocation of the conditional offer of employment The company may, in its sole discretion, forego pre-duty testing where the exceptions promulgated at DOT 49 CFR 5.382.301 (b) or (c) relating to drug and alcohol testing of covered drivers by their previous employers, are satisfied. The United City of Yorkville will not allow a driver to perform any safety_ sensitive functions until the employee has passed rp e-dutytesting for drugs and alcohol Prior to the first time a driver performs safety sensitive functions for an employer, the driver shall undergo testing for controlled substances as a condition prior to being used The City will not allow a driver that it intends to hire or use to perform safety-sensitive functions unless the City has received a controlled substances test result from the Medical Review Officer indicating a verified negative test result for that driver. Section 2.7.2.3.2 Reasonable Suspicion Testing Reasonable suspicion testing is alcohol and drug testing that the City conducts when it has reasonable suspicion to believe that a covered driver has engaged in conduct prohibited by this policy. Reasonable suspicion must be based upon specific, contemporaneous articulable observations concerning_the appearance behavior speech or body odors of a covered driver by a department head or supervisor who is specially trained to recognize alcohol misuse or drug use. The City will not administer a reasonable suspicion alcohol test more than eight (8) hours following a determination that reasonable suspicion exists to believe that the alcohol prohibitions of this policy have been violated. Notwithstanding the absence of a reasonable suspicion alcohol test, the City will not permit any covered driver to report for duty or remain on duty re uiring, the performance of a safet f-sensitive function while the driver is under the influence cif, or impaired by. alcohol as sIiowll by the behavioral, speech and performance indicators of°alcohol nususe, until an alcohol test is administered and the driver's blood alcohol concentration measures .02 or 24 hours have elapsed following; a determination} that reasonable suspicion exists to believe that the alcohol prohibitions of this policy have been violated. A \vritteal_record shall be made of observations leading to reasonable suspicion, si ed by the department head or supervisor who made the observations within twenty-four (24) hours of the observed behavior or before the results of drugs tested are released, whichever is earlier. Drivers covered b t�paragraph are subject to alcohol testing as follows: Immediately prior to the start of duty in a safety sensitive function or during duty hours in a safety sensitive function, or immediately following completion of duty in a safety sensitive function. Reasonable suspicion drug testing may be conducted at any time the covered driver is on duty for the company. 2.7.2.3.3 Post-Accident Testing A post-accident test is a test for alcohol and drugs administered following an accident involving a commercial motor vehicle to each surviving covered driver. - 31 - i TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 A covered driver who is subject to post-accident testing shall remain readily available for such testing or may be deemed by the City to have refused to submit to testing. This shall not be construed to require the delay of necessary medical attention for injured individuals following an accident or to prohibit a covered driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary emergency medical care. ALCOHOL TESTS: As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce the City will test for alcohol for each of its surviving drivers: 1. Who was performing safety-sensitive functions with respect to the vehicle if the accident involved the loss of human life, or 2. Who receives a citation within 8 hours of the occurrence under State or local law for a moving traffic violation arising from the accident if the accident involved: a. Bodily injury to any person who, as a result of the injury immediately receives medical treatment away from the scene of the accident, or b. One or more motor vehicles incurring_disabling damage as a result of the accident, requiring_the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle. If an alcohol test required by this section is not administered within two hours following the accident, the City shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If a test required by this section is not administered within eight hours following the accident the employer shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. CONTROLLED SUBSTANCE TESTS: As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, the City will test for controlled substances (drugs) for each of its surviving drivers: 1. Who was performing safety-sensitive functions with respect to the vehicle if the accident involved the loss of human life, or 2. Who receives a citation within thirty-two hours of the occurrence under State or local law for a moving traffic violation arising from the accident. if the accident involved: a. Bodily injury to any person who, as a result of the injury, immediately receives medical treatment away fi-om the scene of the accident; or - 32 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 b. One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle to be transported away om the scene by a tow truck or other motor vehicle. If a controlled substance (drug) test required by this section is not administered within 32 hours following the accident, the City will cease attempts to administer a controlled substances test, and prepare and maintain on file a record stating the reasons the test was not promptly administered. The City will provide drivers with necessary post-accident information procedures and instructions, prior to the driver operating a commercial motor vehicle so that drivers will be able to comply with the requirements of this section. 2,7.2.3.4 Random Testing Random testing is unannounced testing for alcohol and drugs administered in a statistically random manner throughout the year to covered drivers employed by the City so that all covered drivers have an equal probability of selection each time said random pool is created for selection. Drivers covered by this paragraph are subject to alcohol testing -as follows: Immediately prior to the start of duty in a safety sensitive ensitive function or during duty hours in a safety sensitive function, or immediately following completion of duty in a safety sensitive function. Random drum testing may be conducted at any time the covered driver is on duty for the company. Every driver shall submit to random alcohol and controlled substance testing as required in this section. A list of drivers randomly selected for testing will be provided to the City by Midwest Occupational Health Management Services (MOHMS) on a quarterly basis The selection of drivers for random alcohol and controlled substances testing will be made by a scientifically valid method, such as a random number table or a computer- based random number generator that is matched with drivers' Social Security numbers payroll identification numbers, or other comparable identifying numbers. Each driver selected for random alcohol and controlled substances testing the selection process used will have an equal chance of being tested each time selections are made. Each driver selected for testing will be tested during the selection period The City will ensure that random alcohol and controlled substances tests conducted under this part are unannounced and that the dates for administering random alcohol and controlled substances tests conducted under this part are spread reasonably throughout the calendar year. It is required that each driver who is notified of selection for random alcohol and/or controlled substances testing reports to the Human Resources Manager immediately to obtain their selection notice. After obtaining their selection notice the - 33 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 driver must immediately proceed to the testing facility, if the driver is performing a safety-sensitive function, other than driving a commercial motor vehicle, at the time of notification, the City will instead require that the driver ceases to perform the safety_ sensitive function and reports to the Human Resources Manager as soon as possible. 2.7.2.3.5 Return to Duty Testing Any individual who has performed services for the United City of Yorkville but who, for whatever reason, has not worked for the City for a period of 30 consecutive calendar days must undergo testing for or drug and/or alcohol use. if a notice of a positive test result is received from the Medical Review Officer followiniz said testing, then the driver will be subject to the disciplinary provisions in Section 2.7.2.5 of this Program. 2.7.2,4 Testing Methodology The United City of Yorkville will conform to the requirements in the Department of Transportation Rule 49 CFR part 40 in all aspects. Alcohol and drug testing procedures are determined by the Federal Department of Transportation and maybe subject to change at any time with or without notice. The United City of Yorkville will ensure that alcohol and drug test information is maintained in a confidential manner in conformity with the Department of Transportation Rule 49 CFR Part 40. The United City of Yorkville will ensure that all contracts between the City and any other entity involved in the alcohol and drug testing program will comply with the procedures set forth in the Department of Transportation Rule 49 CFR Part 40. For an in-depth explanation of alcohol and drug testing procedures, please refer to Department of Transportation 40 CFR Part 40 Subpart C, a current copy of which is kept on file in the Human Resources Office, ALCOHOL: Alcohol testing will be administered by a Breath Alcohol Technician (BAT) certified by the completion of a NHTSA model course, trained in utilizing an evidential breath testing device (EBT) that conforms to the requirements promulgated at The Department of Transportation 49 CFR part 40.51. The EBT used for testing shall meet the standards promulgated at The Department of transportation 49 CFR part 40.53 and have a quality assurance plan (QAP) developed by the manufacturer to ensure proper calibration. Testing will be conducted in a location that affords visual and aural privacy to individuals being ee sted. If the initial test reveals a blood alcohol concentration of .02 or greater, a confirmatory test must be performed. The confinmatory tests will produce the only result from which disciplinary action may be taken. If the blood alcohol concentration is confirmed to be greater than .02 the covered driver will be immediately discharged, per the City's zero tolerance policy. DRUGS: A Department of Health and Human Services certified laboratory will perfonu drub testing on urine samples provided by covered drivers. The drugs for which tests will be conducted are: - 34- TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 a. Marijuana(THC) d. Opiates b. Cocaine e. Amphetamines c. Phencyclidine(PCP) f. MDMA (Ecstacyl This list may be subject to change, with or without notice as determined by Federal Department of Transportation regulations. The cutoff levels for these drugs will conform to those rp omulgated at The Department of Transportation 49 CFR Part 40. The United City of Yorkville and the certified laboratory will conduct the collection, shipment testing and chain-of-custody in a manner promulgated under The Department of Transportation Rule 49 CFR Part 40 to ensure the integrity of the testing process The split urine specimen method of testing will be utilized providing one sarn 1p a for preliminary screening and initial confirmation, and a second sample for a second confirmation test if needed at a later date. The Medical Review Officer will conduct a final review of all positive test results to assess possible alternative medical explanations for the results INCOMPLETE TESTING: If a screening or confirmation test cannot_be completed or if an event occurs that would invalidate the test, the BAT shall, ifpractical, be ig`n a new screening or confirmation test, as applicable, E.L,.,_using a new breath alcohol testing form with a new sequential test number (in the case of a screening test conducted on an EBT that meets the requirements of 40.53 (b) or in the case of a confirmation test.) REFUSAL TO SUBMIT TO TESTING: An employee who "refuses to submit" to an alcohol or drug test as provided herein is subject to immediate termination. "Refuses to submit" means that an employee: 1. Fails to appear for any test within a reasonable time, as determined by the City, consistent with this policy after being directed to do so by the City, 2. Fails to remain at the testing site until the testing_process is complete. 3. Fails to provide a urine specimen for and test required. 4. .In the case of a directly observed or monitored collection in a drug test fails to permit the observation or monitoring of the employee's provision of a specimen. 5. Fails to provide a sufficient amount of urine when directed, and it has been detennined, through a required medical evaluation, that there was no adequate medical explanation for the failure. 6. Fails or declines to take a second test the employer or collector has directed the employee to take. 7. Fails to cooperate with any part of the testing process (e.g.,refuse to empty - 35 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process, or failing to complete all documents, or failing�rnply with reasonable directives), or 8. Is reported by the Medical Review Officer as having a verified adulterated sample or substituted test result. 2.7.2.5 Disciplinary Provisions The United City of Yorkville is a zero tolerance employer. Any employee covered under this policy who tests positive for the use of a controlled substance and/or alcohol in violation of this policy or program, as reported to the City's Human Resources Manager by the City's Medical Review Officer, shall be unqualified to work for the United City of Yorkville and shall be immediately discharged. rM04I 2.75.2.86 Notification to Employer of Conviction As a condition of initial and continued employment, each employee shall a) agree in writing to abide by the terms of the City's policy respecting a drug and alcohol-free workplace; and, b) agree, as required by law, to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business, no later than five (5) days after such a conviction. A conviction means a finding of guilt (including a plea of "no to contendere") or the imposition of a sentence by a Judge or jury in federal or state court, and/or a finding of Court Supervision. Section 2.75.3 Substance Use (Employees in Bargaining Units)Substance Use (c..,,,,.,, u„llie.e. g€f` MANY OTHER SECTIONS -RO14 ST.Tru A nr Ec ARE NOT COP [Bo5f City employees who are members of a bargaining unit are subject to the same testing standards as other Cite employees, with the exception of any provisions relating to Drug and Alcohol Testing outlined in their contract. The City will provide the testing clinic with the portion of the contract outlining these provisions to ensure compliance. Disciplinary procedures will be followed per this manual for any violations of drug/substance abuse unless ofherwise stipulated. in. the employee's contract, or unless another disciplinary process is followed for that employee (i.e. Board of Fire & Police Commission for sworn police officers). Section 2.98— Smoking and Tobacco In conjunction with the Smoke Free Illinois Act smokin and/or use of any form of tobacco products are prohibited within any City owned vehicle or structure. Smoking is further prohibited within a minimum distance of 15 feet from entrances, exits, windows that open and ventilation intakes that serve an enclosed area. Violation of the Act will be met with prosecution according to Illinois law, and employees may be further disciplined. Section 2.409 Uniforms and Dress Code - 36 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.489.1 Uniforms The City provides uniforms for certain classifications of employees Uniforms and/or City purchased apparel are to be worn at all times during work hours and should not be worn on personal time. The uniform specifications are set by the Department Head. Section 2.489.2 Dress;Codeimsotrice6i Employees of the United City of Yorkville are required to present a favorable personal appearance, and adhere to personal grooming and hygiene standards. The attire of employees on the job should be in good taste, neat, clean, and appropriate for the duties to be performed. In order to maintain and project a professional public image and create a positive working environment, the United City of Yorkville Human Resources Department Division has developed a dress code policy. The Human Resources Division Depai4mentrecognizes that certain employees have job responsibilities that require attire other than business - casual. For those purposes, the policy is separated into two categories: Office Attire and Field Attire. Below is definition of those categories and proper and improper attire. Section 2.'. '.2.1 Office Attire The United City of Yorkville has adopted a business - casual dress code policy. Business - casual applies to all employees whose primary job responsibilities require them to be in an office setting. Articles of clothing not acceptable as business - casual include the following: Rubber-soled flip flops, halter or tube tops, blue jeans (including shorts and capris), midriff baring tops, muscle shirts, spaghetti strap tops, sweatpants and sweatshirts, short shorts, gym shoes, and clothing with potentially offensive words. Section 2. .2.2 Field Attire For individuals whose job responsibilities require an outside work environment where comfort, safety and inclement weather is an important factor, appropriate safety field attire is required. Articles of clothing not acceptable as field attire include the following: Open -toed shoes and sandals, halter or tube tops, midriff baring tops, muscle shirts, spaghetti strap tops, short shorts and clothing with potentially offensive words. Section 2.489.2.3 Casual Friday Employees are allowed to dress casually on Fridays with blue jeans, gym shoes and blue jean capris acceptable attire. Articles of clothing not acceptable on Casual Friday include halter or tube tops, midriff baring tops, muscle shirts, spaghetti strap tops, short shorts, and clothing with potentially offensive words. Section 2.409.2.4 Compliance All United City of Yorkville employees are required to adhere to the Dress Code Policy as mandated by their job responsibilities and title. It is the responsibility of Department Heads within the United City of Yorkville to ensure staff is aware of, and remains compliant with the policy. However, there may be circumstances when an employee may need to deviate from the policy based on a particular job request or responsibility. In those circumstances, compliance of the policy will be waived with consent from the Department Head. - 37 - TRACK CHANGES COPY–DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.1 X1.2.5 Enforcement The respective Department Head will conduct a personal, private discussion with any employee whose attire is questionable. When an obvious policy violation occurs, the Department Head will conduct a private discussion with the employee. The employee will also be asked to go home and change into proper attire and return to work. Employees will not be paid during the time period that they are absent from work to change their attire. Repeated policy violations will result in disciplinary action, up to and including termination. Section 2. 410 Information Systems Use Policy The purpose of this policy is to set forth the responsibilities of United City of Yorkville -(hereafter referred to as "City") employees with respect to the use of the City's information systems in order to maintain the reliability, accessibility and effectiveness of these systems. These systems are in place in an effort to ease the communications and data exchange of City employees and as such the safety of these systems is important. Many employees share these resources and it is the responsibility of the users to respect others who utilize these systems. This policy is not exclusive and serves as a guide for users to be aware of what is expected of them. Section 2.44-10.1 —General Policies Section 2.4110.1.1 Ownership All computer hardware, networking equipment and communications equipment included in the City's information systems are the property of the City and should be treated as such Any information that is created on these systems and any messages sent from or received by the City's systems may be considered public records and are not the intellectual property of the user that created them. In the event that employment is terminated by either party any hardware owned by the City in the employee's possession must be returned. Section 2.4410.1.2 Privacy In the course of working on the City's information systems users will have access to the personal information of citizens and other employees. Under applicable federal state and local laws, this information should be treated as confidential and with respect to the individual's right to privacy. Section 2.4410.1.3 Monitoring Users should be aware that any activity_performed on the City's information systems may be monitored by the City's Information Technology Department(hereafter"ITD") for security and maintenance purposes. This includes but is not limited to: logon information file system access, e-mail system usage and internet usage. The ITD also has access to the entirety of the file system in order to perform backups and maintenance. Let users be aware that although there is no expectation of privacy on the City's systems any monitoring and access by ITD staff members will be done with as much respect for the user's privacy as possible Section 2.4410.1.4 Purchasing - 38 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Purchasing and acquisition of any computer equipment or software applications must be approved by an Information Technology Department staff member. The purpose of this policy is to maintain uniformity in hardware and software systems throughout the City in an effort to ease maintenance of systems. Section 2. 10.1.5 Resource Consumption Users should not knowingly utilize an amount of system resources that causes undue stress on the system or that prevents other users from accessing_any Part of the system Actions that may be considered over-consumption of resources include but are not limited to: excessive bandwidth use over network lines mass a-mails consumption of server processing power, wasting large amounts of server storage space or overuse of printers or copiers Users who do not adhere to this policy may have access to these resources limited or restricted entirely. Section 2.4410.2 Computer Usage Policy Section 2.4410.2.1 Business Use Use of any equipment (including computers,printers fax machines and any other devices) should be limited to City business only. Explicitly restricted is the use of the systems to create, possess, access or transmit any material which is illegal obscene sexually explicit discriminatory, defamatory or interferes with the activities of other users Employees should also not use any equipment to participate in illegal activities gambling_political causes chain letters list servers for non-business use or personal commercial ventures Employees should not u�load or download trademarked, patented or copyrighted materials unless they are legally allowed to do so. Employees should not use City equipment to attempt to break into or damage any intemal or externals std Section 2.4410.2.2 Network Security Employees should not share passwords with anyone other than ITD staff. Employees should not grant any unauthorized person remote or local access to the computer systems This includes, but is not limited to: letting someone use your workstation letting someone place unauthorized hardware on the network that allows them access or enabling any type of remote access via the internet. In the event that any-person requests access to the network direct them to an ITD staff member for approval It is the employee's responsibility to report any tampering or breach of security to the ITD staff. In the event that an employee feels their account security has been compromised, tha should immediately contact the ITD staff to request a change of password. ITD staff may, at its discretion or by request restrict or remove any employee's access to network resources. Section 2.4410.2.3 Laptop Usage In the event that an employee is issued a laptop it is the employee's responsibility to maintain the security of the device. If there is confidential data stored on the laptop it is the employee's responsibility protect that data from unauthorized persons The laptop must be at a minimum, password-protected and should not be left unattended when out of the office In the event that a laptop is stolen or lost it is the responsibility of the employee to report the missing - 39 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 laptop to a department head and/or the ITD staff. All usage policies that apply to standard desktops apply to laptops as well. Section 2.4410.2.4 Malicious Software Protection In an effort to prevent the effects of malicious software (viruses spyware malware etc.) from compromising the security of the systems, antivirus software is installed on all computers In that event that a virus is detected on an employee's system it is the responsibility of the employee to make the ITD staff aware of the problem so they can take steps to clean the system Employees shall not willfully ntroduce a virus or any other We of malicious software into the computer system. Doing so is expressly prohibited and could be grounds for disciplinary action and/or criminal prosecution. Section 2.4410.2.5 Hardware Employees shall not modify any hardware on the system without the approval of an ITD staff member. This includes, but is not limited to: modifying workstation hardware configurations, adding or removing networking_equipment adding or removing monitors and adding or removing printers and other peripherals. Any requests for changes in hardware must be directed to the ITD staff. Section 2.4410.2.6 File Security It is the responsibility of the employee to be aware of how the data they are working on is being saved and backed up. Data_systems vary amongst de artments. In general, data should be saved to a central server which is regular!y backed M. In the event that no central server is available, data is saved to your local !lard drive(s). Data that is saved on local drives either by choice or by necessity. is not automatically backed LIP in gny way. It is the employee's responsibility to hack up local data. If an employee is unsure of how their data is being saved they should contact an ITD staff member. Em to ees shall not willful!y destroy, corru t or prevent the access of the data files of other employees even if the system grants them access to do so. Employees shall not cgpy any confidential data from any system and take that data off-site without permission. This includes, but is not limited to: burning data to a CD placing data on a flash memory device or e-mailing data. Section 2.4410.3 Software Application Usage Policy Section 2.4410.3.1 Installation and Removal To prevent potentially disruptive interaction between software packages, only software approved by an ITD staff member may be installed on the computer systems. Employees shall not remove software from any computer without the approval of an ITD staff member. Employees shall also not install any software on the computer system that is not for business purposes. Employees shall not bring software from home to install on a work computer. The ITD staff may, at its discretion, remove software from any computer that is deemed unnecessary for an employee to perform his or her duties. Section 2.4410.3.2 Licensing -40 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 No software is to be installed on a computer that the City does not hold a proper license for, whether the program allows it or not. Some licenses allow for an application to be installed on multiple computers. It is the responsibility of employees to coordinate with the ITD staff to stay in compliance with licensing_agreements. The ITD staff may, at its discretion remove improperly licensed software from any computer. Section 2.4410.3.3 Database Applications —The City makes use of multiple specialized database applications to manage data. Employees shall not knowingly corrupt or delete data from these databases in such a way that would compromise the integrity or accuracy,of the database. Nor shall employees knowingly insert false data into these databases. Any attempt to modify the data in these databases from anywhere other than within the application itself may be seen as an attempt to corrupt the database. Section 2.4410.4 —E-Mail Usage Policy Section 2.1410.4.1 Ownership -The City provides to each employee at least one e-mail address to be used for work purposes. The employee does not own this e-mail address. Upon termination of employment, the e-mail address will remain open long enough to retrieve any data from the account that is important to City business and will then be deleted from the system. The City retains the right to monitor and view any e-mail message within the system at any time if such action is deemed necessary. There is no expectation of privacy for employee e-mails. Section 2.4410.4.2 Professional Communication Any e-mail message sent from a City e-mail address should be presented in a professional manner. E-mails sent from within the system are representative of the City as a whole and should be treated as formal communication. This includes both business and personal communication. Under no circumstances should a-mails originating from a City e-mail address contain material that is: illegal sexually explicit obscene violent threatening vulgar, discriminatory, defamatory or in any way unethical. The e-mail system shall not be used to send or receive files in violation of copyright, trademark or patent. The e-mail system shall not be used for commercial ventures, private or personal business dealings or political causes. The e- mail system shall not be used to participate in online a�g send chain letters,play games or participate in betting pools. Violation of this policy could be grounds for disciplinary action up to and including termination. Section 2.4410.5 Internet Use Policy Section 2.4410.5.1 Personal Use Policy Internet access is provided to employees as a tool to aid them with business functions. However, the City recognizes that employees may wish to utilize their internet access for some personal uses. The City does not strictly prohibit this. However, any personal use of the intemet should be done responsibly and in such a way that it does not interfere with the employee's work or the work of any other employee. Any personal use of the internet should be done during break - 41 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 or non-work time. Employee internet access is considered a privilege and may be limited or revoked in the event that an employee is unable to utilize this resource res on nsibly. Section 2.4410.5.2 Restricted Materials —Although the internet can be a powerful informational tool, there are also many sites on the intcmet that are either dangerous or do not represent the ethics of the City. To this end, employees should not knowingly visit any sites which contain material that is: sexually explicit,_illegal, obscene, violent, vulgar, discriminatory, defamatory or in any way unethical Employees should not use the internet to download any program that is unlicensed or any material that is protected by co]yri ht or patent. Employees should not knowingly visit sites that will infect their computer with viruses, spyware or any type of malware. Violation of this policy may result in disciplinary action up to, and including termination. Section 2, 10.5.3 Professional Communication Any information posted on the internet can be traced back to the City. Because of this any information posted to web sites on the internet by employees should be done so in a professional manner. This includes information posted to message boards news gropps or any sites which allow for user submitted data. Under no circumstances should employees represent their personal views as those of the City while posting information on the internet. Section 2.1410,5,4 Responsibility for Content The City has no control over the content that is available on the internet. And the City is aware that some users may find some of the content that exists on the internet offensive. The City is in no way responsible for the material on the internet and, as such users must use their own judgment to avoid any content they may find offensive. Section 2.4410.6 Retention of Public Records Section 2.110.6.1 E-mail Retention Most Minessages sent or received by e-mail may be considered part of the public record and, as such, need to be retained, in accordance with the Illinois Local Records Act (50 ILCS 205). In general, if an e-mail message is used as the medium to discuss official City business that e-mail will need to be saved as it ff ^y � c'a ems--air—c--riruiz—eeirscrcaccs--a puorre TCCOrcr—and r—rrrn-s-- o c ertains to the Cit 's retentions schedule which are on file in the Clerk's Office. Failure to eompl4 with the (_i t1•s record retention schedule mqy result in discipline, up to and including termination. Section 2.4410.6.2 Electronic Document Retention In addition to e-mails, it is important to retain electronic documents th4i;%,hich-are also considered part of public record. fiat-Electronic documents may be the subject of a FOIA request or litigation discovery. An electronic document should be treated just as a paper document, and should not - 42 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 be destroyed except when specifically allowed. For reference, see the City's retention schedules, which are on file in the Clerk's Office. Failure. to comply with the City's record retention schedule may result in discipline, up to and including termination. Section 2.4-2111 Emergency Contact Information Employees must notify Human Resources of the name and telephone number of someone to contact in an emery. This information will be collected upon hire Human Resources will update the master list annually. Each supervisor will receive a copy for his/her division. Employees who need to be available for emergencies must notify his/her immediate supervisor as to where he/she can be reached. Any new emergency contact information received by a supervisor from a subordinate shall be forwarded to Human-Resources. Section 2.4312 Outside Employment Employees may engage in outside work or hold other jobs subject to certain restrictions Section 2.4312.1 Restrictions .Employees' activities and conduct away from the job must not compete or conflict with or compromise the City's interest, or adversely affect job performance and the ability to fulfill all responsibilities to the City. This requirement, for example prohibits the unauthorized use of any City tools or equipment. In addition, employees are not to solicit or conduct any outside business during paid working time. ime. Section 2.4-312,2 Approval for Outside Employment Full-time Employees must request prior approval from the Department Head before any outside employment or other work activity is undertaken. Failure to do so maybe cause for disciplinary action (See "Request for Authorization of Outside Employment" form in Appendix FA.) Human Resources will update the master list bi-annually. 1. 4-Employees are cautioned to consider carefully the demands that additional work activity will create before requesting approval to seek or accept outside employment Outside employment will not be considered an excuse for poor job performance absenteeism tardiness, leaving early, refusal to travel, or refusal to work emergency callbacks overtime or different hours. If outside work activity does cause or contribute to job-related problems the City may rescind its approval of such employment and if necessary normal disciplinary procedures will be followed to deal with the specific problems. 2 2. Employees must seek approval to accept outside employment including g elf-employment This request should be submitted to the employee's Department Head. The Department Head should then forward the request, once approved or disapproved to the Human Resources Division. Part-time employees are required to provide information about other employment for the United City of Yorkville to be aware of additional employers. This information allows for legal compliance in the event of a work-related injury. Section 2.4312.3 Considerations for Disapproval - 43 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Department Heads will be particularly concerned about outside work requests and may disapprove those requests that: 1. May reduce the employee's efficiency in working for the City. 2. May adversely affect the City's image. 3. May appear to be, or actually be, a conflict of interest. Section 2.1413 City Identification Cards All full-time employees, and part-time employees at the discretion of the Department Head shall be provided with a suitable identification card which shall display a photograph and other appropriate information that will clearly identify the person as an employee of the City. These cards may not be used as a means of securing credit, avoiding illegal acts, or other special considerations. Employees, excluding sworn police officers who must enter a person's home or other private property on official business, must display their City identification card when requesting entry. Identification cards must be returned to the Human Resources Department prior to termination Upon retirement from the City sworn police personnel may be issued a City identification card identiffing him or her as a retired police officer by submitting a re nest in writing to the Chief of Police. M07 Section 2. 14 Tardiness and Absenteeism An employee who will be tardy to work must notify his/her supervisor at least a 1/2 hour before his/her normal start time, or as soon as practicable. Failure to give such notice of tardiness or absenteeism shall constitute grounds for disciplinary action. Section 2.4314.1 Habitual Tardiness/Lateness An employee who is late more than twice in a one-month period measured backwards from the last tardiness, or if an employee is habitually late on a continuous basis (i.e. an employee is late three (3) times per week), shall be subject to discipline 0 to and including termination. Section 2.4314.2 Failure to Report to Work An employee who is absent for two (2) or more work days without notifying his/her supervisor and securing approval for the absence as soon as possible before the end of the second day of such absence is considered to have abandoned his/her job and will be terminated. Section 2.4314,3 Excusable Absences Onlv absences due to illness or other emergency situations will be excused. Unexcused absences shall be grounds for discipline up to and including termination. Section 2. 15 Disciplinary Action - 44 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 It shall be the policy of the City to administer discipline fairly, reasonably and impartially. Employees and the City are best served when discipline is administered to correct actions rather than to punish. Disciplinary action is not primarily intended to be punitive, but rather to maintain the efficiency and integrity of City service. The nature and severity of the offense and the employee's prior record shall be considered. All disciplinary actions involving suspensions with or without pay or termination require concurrence of the Dii-,,etoi- of Huiii ,, R euvee,Human Resources ManagerfB081. Section 2.4b15.1 Cause for Disciplinary Action The tenure of City employees shall be based on reasonable standards of job performance and personal and professional conduct. ;Failure or refusal to meet these standards shall constitute just cause for disciplinary action including oral or written reprimand, suspensions demotions and termination. BO9 In any major disciplinary action, the pertinent information shall be reviewed with the employee specifying the following 1. The cause for discipline. 2. The specific reasons supporting the cause. 3. The discipline to be imposed. 4. The effective date of the discipline. 5. The right of the employee to be heard. Employees may be disciplined for areas detailed in the Policy on Standards of Conduct. Section 24615.2 Investigation It is the responsibility of each supervisor and Department Head to thoroughly evaluate the circumstances and facts as objectively as possible. Section 2. 15.3 Pre-Disciplinary Conference The bi fe.r„.- of Human Reset fee Human Resources Manager '[BOloior his/her designee shall provide and arrange for a pre-disciplinary conference prior to the written reprimand suspension or termination of any employee. The hearing may be comprised of the Department Head, supervisors and the F—of Human Resources Manager or designee. Section 2. 15.3.1 Proceedings of the Pre-Disciplinary Conference An employee shall be provided, in writing, with a notice of the charge and an explanation of the circumstances. The employee shall be given an opportunity to respond to the chafes. The employee may have legal counsel or union representation present at a pre- disciplinary conference. -45 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 The department's explanation of the circumstances at the pre-disci 1p inary conference shall be sufficient to apprise the employee of the basis for the disciplinary action. The employee will be notified within five (5) working days after the conference is concluded of the decision made. Section 2. 15.4 Types of Disciplinary Action Section 2. 15.4.1 Oral Warning This type of discipline should be applied to infractions of a relatively minor degree or in situations where the employee's performance needs to be discussed. The oral warning should be Riven in private. Supervisors should inform the employee that he/she is issuing an oral warning, that the employee is being given an opportunity to correct the condition and if the condition is not corrected the person will be subject to more severe disciplinary action Oral warnings must be issued within ten (10) working days after knowledge of the occurrence of the violation claimed by the supervisor. A notation that an oral warning was given should be made in the employee's performance documentation. Section 2. 15,4.2 Written Reprimand This notice will be issued in the event the employee continues to disregard an oral warning or if the infraction is severe enough to warrant a written reprimand in the employee's personnel file. Written reprimand notices must be issued within ten (10) working days after the occurrence of the pre-disciplinary hearing. The reprimand shall state the nature of the infraction in detail and what corrective action must be taken by the employee to avoid further discipline. A copy of the written reprimand is to be given to the employee. The employee shall sign the written reprimand to acknowledge receipt. A copy, signed by the employee will be placed in the employee's personnel file. If the employee refuses to sign the acknowledgment the su ervisor manager, or Department Head and one other witness shall note on the reprimand that the employee received a_copy thereof and refused to sign it. Written reprimands shall be issued by a Department Head or his/her designee and the'Di-eetef- of T--T,,man °eset°-eesHuman Resources Mana Ter.I[soi 11 Section 2. 15.4.3 Suspension Without Pay This form of discipline is administered as a result of a severe infraction of policies or for repeated violations. For minor infractions, a suspension is often given after the employee has received a written warning. An employee will be suspended without pay when the offense is of a serious enough RU,Llre Lisual]y sufficient for termination but when circumstances related to an employee's - 46 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 overall performance would not warrant immediate termination. The length of suspensions should not normally exceed thirty (30) workdays. A copy of the suspension notice is to be given to the employee. The employee shall sign the suspension notice to acknowledge receipt. A copy gned by the employee shall be placed in the einployeCs personnel file. If the employee refuses to sign the acknowledgment then the Department Head or his/her designee and one other witness shall note on the suspension notice that the employee received a copy thereof and refused to sign it. Suspensions without pay shall be issued by the Department Head or his/her designee and the Dj;- t— of Huffs,,, R esoui-eesHuman Resources Manager[BO121. Section 2.4615.4,4 Emergency Suspension With Pay Emergency suspensions may be used in cases where it is in the best interest of the City to immediately remove the employee from the work place or additional time is necessary to investigate a situation to determine what further disci 1p inary action may be justified. Department Heads or their designees with the input of the IDii-eetof of u,,,,,,,,, �uman Resources Managertsoist, are empowered to issue an emergency suspension. This suspension gives the Department Head supervisor or designee the opportunity to discuss the problem with his/her supervisor to determine an appropriate course of action when the situation is serious enough for the employee to be removed from the work environment. The maximum length of an emergency suspension with pay is five (5) days unless circumstances warrant a longer time. Section 2.4615.4.5 Suspension with Pay At the discretion of a Department Head or his/her designee and with the input of the!Dii-eetof of Human p °sHuman Resources Mantaggerltioi an eanployec of the City may be suspended with pay and benefits pending investigation of allegations of misconduct when the nature of the allegation compromises the ability of the employee to perform his/her duties and when a substantial period of time will be required to complete an investigation or legal action Such suspension is not a disciplinary action and may not be appealed. If the charges are substantiated, disciplinary action will be taken in accordance with the nature of the offense, and may include recovery of salary and benefits paid during the suspension. If the charges are unfounded, the employee will be restored to duty and a letter of exoneration will be placed in the employee's official personnel file. Section 2.4615.4.6 Termination Immediate removal of an employee from the job pending review for termination may be warranted in instances involving; serious insubordination theft serious ille ag 1 or destructive acts while on the job or other substantial reasons deemed appro rip 'ate by the Department Head and with the input of the Dii-^^* of HUl:n,,, n on,,,,.. -Human Resources Manat�t•rtBOis1. An emplo eye may also be terminated after repeated offenses of a less serious -47 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 nature if the offenses have been documented by the supervisor and appropriate behavioral changes have not resulted from previous progressive disciplinary action. The employee shall receive his/her final check t#eon the first payroll date affollowing his termination. Section 2.4615.5 Probationary Employees—Termination Probationary employees may be terminated at any time without cause'[BO161and without the right of appeal. Dismissals of probationary employees also require the concuiTence of the;Dii-eete- „+u,,,,,,,,, p��c�Human Resources Mana erraoi7l. Section 2.4615.6 Filing Disciplinary Actions in Personnel File The original copy of any disciplinary action is to be signed by the employee and placed in the employee's personnel file with a copy given to the employ Section 2. 16 ----Grievances The most effective accomplishment of the work of the City requires prompt consideration and equitable adjustment of employee misunderstandings and grievances The procedure is open to any employee who believes that the treatment he/she receives on the Job is inequitable or unfair, or for any other reason needs correction. This applies to all phases of an employee's relations with the City including job operations, discipline, conduct of fellow workers, and supervision. It is the desire of the City to adjust misunderstandings and grievances informally, and both supervisors and employees should make every effort to resolve problems as they arise Lacking an opportunit�to discuss and adjust grievances leads to employee dissatisfaction. This in turn may be reflected in job performance and adversely affect the high standards of service our city strives to provide Therefore good employee relations are good business. Employees who desire to pursue a grievance must file a written grievance form within the time period provided below. Employees may obtain a grievance form from their Department Head or Human Resources rerer—�c"f.. n � � fe ee E „1 " fm4. Department Heads should respond to all g=rievances filed by employees. Section 2.4-716.1 Procedure for Filing a Grievance Step 1: An employee who has a question or dispute shall first discuss it with his or her immediate supervisor within two (2) working days of the incident. Unless the grievance is presented within this time frame, it shall be deemed not to exist. The supervisor shall make a careful inquiry into the facts and circumstances of the complaint in an attempt to resolve it promptly and fairly and give his/her answer to the employee within three (3) working days of the discussion. The supervisor shall advise Human Resources and the Department H_ead in brief, written form as to the question and departmental response If the supervisor does not reply within this time frame, or if the employee is dissatisfied with the response of the supervisor, the employee may initiate Step 2 of the procedure. -48 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Step 2: The question or dispute shall be put into writing and submitted to the Department Head within five (5) working days of the supervisor's decision in Step 1 The Department Head shall make a separate investigation including discussion with both the employee and supervisor. The Department Head will respond to the employee in writing within five (51 working days of the receipt of the employee's grievance A copy of the written dispute and the response will also be forwarded to Human Resources. If the Department Director does not respond within five (5) working days the employee shall consider the answer to be "grievance denied." The employee y initiate Step 3 at that time. Step 3: If the employee is dissatisfied with the Department Director's decision he/she ma_y submit a written request for a final determination by the City Administrator or his staff designee within five (5) working days of the receipt of the Department Head's response The City Administrator shall review the matter in detail and give a binding written response based on the policies and procedures of the City within ten 10 working days of the receipt of the employee's grievance. Section 2.4-817 Safety and Health Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools equipment and motor vehicles in connection with City business. Section 2.4.817.1 Supervisor Responsibilities 1. Promote a safe environment by providing training for safe work procedures setting a personal example and fostering employee participation and input. 2. Ensure employee compliance with all safety rules and standards. 3 Provide all necessary safety ec uipment and ensure their proper use by employees 4. Conduct frequent and thorough safety inspections of his or her area of authority. 5. Correct all hazardous conditions as quickly as possible and communicate these conditions to all affected employees. 6. Seek immediate and proper treatment for all employees when injuries occur. 7. Ensure accidents are reported and investigated in a proper and timely manner. Section 2.4-817.2 Employee Responsibilities 1. Comply with all safety rules and standards. 2. Perform in a reasonable and safe manner to assure maximum safety to themselves their coworkers and the public. 3. Notify the supervisor of all unsafe conditions and assist them with the correction of the condition. 4. Report all accidents immediately to the supervisor and seek medical treatment if necessary. Section 2.4817.3 Personal Protective Equipment The City provides all non-clerical and non-administrative personnel with appropriate personal protective gear, such as: rain gear, hard hats liners safety glasses and gloves Each department will be responsible for all such supplies. - 49 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Supervisors are responsible for ensuring proper personal protective equipment is worn by employees. Employees must wear all appro np 'ate personal protective equipment when engaged in a work activity designated as hazardous. Employees in specified positions who wear glasses must wear approved safety_glasses. Negligence in use of personal protective equipment could be cause for disciplinary action, and could also cause serious injury The Department Head maintains a list of positions requiring safety glasses. Section 2.4817.3.1 Hard Hats It is the policy of the City to require employees to wear hard hats at all times when in the Field around construction and maintenance projects. As a minimum however,hard hats shall be worn as follows: 1. During the operation of all equipment, including backhoe loader and mower, street sweeper and ladder truck. When a ladder is being used the rg ound person must wear a hard hat. 2. When working below ground level such as in lift stations ditches etc 3. When conditions warrant and/or when ordered to do so by a supervisor. 4. When working in a traveled right-of-way_ 2:5.When inspecting construction sites. Section 2.4817.3.2 Safety Shoes Safety shoes shall be worn whenever there is an opportunity for something to fall on an employee's foot. This includes all Public Works foremen superintendents and Local 150 employees. !OSHAiBO181 defines the criterion for safety footwear. Section 2.4817.3.3 Safety Harness A safety hamess shall be used when an employee enters a large clean-out storm manhole, sewer manhole, wet well, catch basin or large pipe. Section 2.4817.3.4 Safety Vest A safety vest shall be worn when an employee is in a flagging position and/or when working in a traveled right-of-way. Section 2.4817.3.5 Safety Glasses Safety glasses shall be worn when there is exposure to eve hazards caused by flying particles, molten metal, liquid chemicals acids or caustic liquids chemical gases or va ors electrical hazards shM or falling objects or potentially injurious light radiation. Section 2.4$17.3.6 Non-Compliance with Safety Requirements Failure to comply with mandatory requirements for wearing safety apparel and/or using safety equipment will result in disciplinary action including tennination for repetitive or gross violations. - 50 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.4-817.4 Worker's Compensation All employees are covered by the Worker's Compensation and Occupational Disease Act,a program of industrial insurance to protect workers their families and dependents from loss due to an industrial accident or illness. The program provides for payment of medical bills physical and vocational rehabilitation, and financial compensation while the worker is disabled — either temporarily or permanently—and unable to work. Section 2.4817.4.1 Employee Iniury/Accident Reporting Requirements Any employee suffering an injury or accident during the course of his/her employment is responsible for the following_ 1. Report the accident and/or injury to his/her supervisor immediately. This should happen even if the injury does not warrant medical treatment This is important because as soon as the supervisor becomes aware of the situation, the employee can receive treatment if needed. The longer an injury goes untreated the greater the chance the injury will get worse. If an accident is not reported and an i iM develops at a later date an extensive investigation may be required in order to determine compensability. Employees may be subject to discipline if injuries are not reported immediately_ 2. Go to the Occupational/Health Clinic to receive treatment if necessary If the injury occurs outside the hours of 7:30 a.m. — 8.30 p.m., the employee may go to Rush Copley Emergency Room. 3. Adhere to drug and alcohol testing_ 4. Tell Human Resources if he/she chooses to go to a doctor of his/her choice. 5. Complete the "Worker's Compensation Employee Injury - Employee's Report" ('see Appendix Xf[BO191) within twenty-four (24)hours of the accident and forward it to the supervisor. 6. Update Human Resources personally after each doctor's visit The employee must personally report to Human Resources to update them and also to give them any paperwork from the doctor. Human Resources will, in turn,notify the supervisor. 7. Instruct doctors, hospitals, physical therapists etc. to send the bills to Human Resources at the City, not the employee. 8. Do not give the supervisor any doctor notes or bills. These must be given directly to Human Resources. If the injury or appointment occurs after 4:30 p.m. and before 8.00 a.m., the employee must see Human Resources the following day, 9. Schedule all medical appointments and physical therapy at the earliest or latest time possible in the day so as to minimize disruption of work. If unable to schedule the appointments at an early or late hour, the employee is required to return to work after the appointment unless directed otherwise by the doctor. If directed otherwise by the doctor, - 51 - TRACK CHANGES COPY-DRAFT EMPLOYEE MANUAL 09-06-11 the employee must have a doctor's note and personally give the note to Human Resources. 10. Keep all doctor and physical therapy apjointments. If unable to do so the employ, eye is responsible for canceling and rescheduling the he appointment and notifying Human Resources and his/her supervisor of the change. 11. Cooperate with the attending_physician and with Human Resources and follow all requirements. Section 2.4-817.4.2 Supervisor Reporting Requirements 1. Convey the pertinent information to Human Resources immediately, especially if the employee needs medical treatment. A message may be left on voice mail if the accident occurs after hours. 2. Insist upon medical treatment, if warranted. All employees should be sent to the Occupational/Health Clinic. The supervisor may send the employee to the clinic even if he/she is not sure the employee is hurt. The longer an injury goes untreated the greater the chance the injury will get worse. 3. Drive the employee to the clinic if the employee is unable to do so. 4. Complete the "Workers Compensation Employee Injury - Supervisor's Report" (see Appendix -Z Gtsozol) within twenty-four(24) hours of the accident and forward it to Human Resources along with the llllnols Form 45: First Resort of Injury. Notify Human Resources if this process will take longer than 24 hours. 5. Investigate the accident regardless of treatment being Piven. if thei- is-a witness, have i � 6. Ensure the employee complies with this policy. If the employee attempts to give you the doctor's note, do not accept it, but instead send him/her to Human Resources. -2-.7.Send any original timesheets directly to Human Resources if the employee has time charged to worker's compensation. Human Resources will be responsible for submitting the timesheet to Finance. Section 2.47817.4.3 Human Resources Reporting Requirements 1. Complete and coordinate all appropriate paperwork to be submitted to the City's worker's compensation administrator. 2. Notify the employee if the accident is compensable under worker's compensation. 3. Keep the supervisor informed of the status of the employee. 4. Discuss with the supervisor whether transitional duty is available for employees with restrictions, and what work the employee can or cannot perform. 5. Monitor the progress of the injured employee. 6. Be proactive so the employee can return to work with no restrictions as soon as possible Section 2.1817.5 Work Related Iniury Compliance In the event of a work-related injury, employees should adhere to the rules listed below. Non- compliance with this procedure may affect worker's compensation benefit. Section 2.47817.5.1 Appointments and Follow Up - 52 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Employees must let Human Resources know when they have a doctor's or physical therapy Upointment scheduled. Immediately following each doctor's visit or physical therapy appointment, they must personally pdate Human Resources and bring in the pqperwork Section 2.4817.5.2 Transitional Duty If an employee has been released to work with restrictions he/she must be available for transitional duty as ordered by a supervisor or the Human Resources Division when work becomes available, even for periodic limited duty projects Human Resources will attempt to provide employees with one (1) business day advance notice If an employee is called in to work and is unavailable to work for any reason other than a doctor's appointment he/she will be charged vacation time for those hours. In addition when taking a vacation employees must let Human Resources know. Employees will then be charged vacation time Section 2.4817.5.3 Case Management The Worker's Compensation Administrator may assign a case manager. A case manager is a registered nurse who acts as a liaison between the employee and the Human Resources Divi4aWanager. The case manager may accompany the employee to all doctor's appointments. This will allow for a more expedient and safe return to work Section 2.4817.5.4 Paycheck and Benefits — —The Human Resources Division will process worker's compensation checks during the regular payroll schedule. Union employees must also py union dues unless a withdrawal card has been submitted to Human Resources. .— If the employee accepts worker's compensation benefits they will receive 2/3 pay as outlined within the Worker's Compensation and Occupational isease ct. The employee has the option to supplement the worker's compensation pay with accrued time off. Section 2.4817.5.5 Accrual of Time Employees will accrue vacation or sick time while they are not working After an employee returns to his/her regular position on a full-time basis Human Resources will reinstate up to eight(8)pU periods of vacation time. Section 2.4817.5.6 Medical Bills —Employee should instruct the doctor(s) to mail all bills to Human Resources. If any employee receives any medical bills at home, he/she should bring them to Human Resources right away so that they will be paid. Section 2.4817.5.7 Released to Work Once an employee has been released to return to his/her regular position Human Resources may request an additional doctor's appointment or functional capacity evaluation - 53 TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.4817.6 Transitional Duty Transitional duty will be available to any eMployee who has restrictions due to work- related or non-work-related injury or illness provided there is appropriate work available This temporary job placement must meet the physical restrictions that the physician has assigned to the injured emplovee. Section 2.4-817.6.1 Physician Certification If an employee becomes injured and receives doctor's treatment (either at the Occupational/Health Clinic or from his own physician) he/she may be eligible for transitional duty. To be considered for transitional duty, the employee must present a note from the Occupational/Health Clinic or his/her physician. The physician should review the employee's job description prior to writing this note. The note should state: 1. Length of time that the employee is to remain on restricted duty_ 2. Exact nature of the work that the employee can and cannot perform This should include specific duties and weight limitations if applicable. 3. Date of the next scheduled re-examination to determine any change in the employee's physical status. The above-mentioned information must be provided in writing after each examination Upon return from an examination, the employee must submit the physician's note to Human Resources. The doctor's office may also call in or fax the restrictions The Human Resources Division, in conjunction with the supervisor, will determine if transitional duty is available. If it is determined that transitional duty is not available in his/her department HR will notify all City departments to see if anyone may be able to accommodate the emplo.}ee's restrictions. If it is determined that transitional duty is not available the employee will not be allowed to work. If transitional duty is available, or becomes available at a later time due to changes in tasks, personnel, or the employee's restrictions the employee with a work-related injury/illness will be required to report to work at a date and time determined by the City. If transitional duty is available, the employee with a non-work-related injury/illness will have the option to report to work or continue to be off work and use benefit time. Section 2.4-817.6.2 Transitional Duty Time Limitations/Restrictions —Transitional duty shall be determined on a case-by-case basis and depends on the e_mploylee"s restrictions and work availability. Transitional duty is not guaranteed Normally, it will not last for more than thirty(30) calendar days from the initial date of release for transitional duty unless there has been an improvement in the employee's condition If there is an improvement in the employee's condition during the first thirty (30) calendar days of transitional duty, the employee may receive up to an additional (30) days of transitional duty from the date of the improvement. It shall only be allowed if it does not exacerbate the employee's injury. While on transitional duty, employees will not be allowed to work overtime unless it is an emer ency situation. - 54 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 The duties given shall be legitimate and productive work and not "manufactured" or "busy" work and may be tasks the employee has never performed before. Employees may be offered transitional duty work intermittently or as needed by the City. Section 2.4-817.7 Accommodation Hearing In the event an employee has been ig ven permanent restrictions due to either a work-related or non-work-related injury, an accommodation hearing will be held to determine if the City can accommodate the restriction(s). The meeting will consist of the employee, the employee's supervisor and Department Head, and Human Resources. During the meeting, job description will be reviewed and the employee will have an opportunity to request any specific changes to be made in order to accommodate him/her, such as purchasing a piece of equipment. Due to fiscal and/or personnel concerns, reasonable accommodations may be granted in whole partially or not at all. Human Resources will inform the employee in writing of the City's decision. Setion 2.1817.8 Use of City-Owned Motor Vehicles The City may provide vehicles for business use, to allow employees to drive on city business and to reimburse employees for business use of personal vehicles according�guidelines. An employee who holds a valid driver's license, when authorized by a Department Head may operate a city vehicle. At the start of the annual fiscal year, employees will be subjected to an audit of their driver's license status via the_S_ecretM of State. Any employee whose driver's license is revoked or suspended while employed with the City is to notify their department head within 24 hours of the incident. Those individuals whose job description includes a valid driver's license requirement and fail to meet that requirement may be relieved of their duties without pay at the discretion of the City Administrator. Section 2.1817.8.1 Vehicle Guidelines - - If it is more efficient in terms of productive use of time to have authorized rest periods taken in the field or the job site, it is permissible to use city vehicles to pick-up meals for employees. If an employee is working in an area away from his or her base location and it is more convenient and less time consuming to eat lunch in that area, the employee may take the city vehicle to a nearby restaurant (or to his or her home if it is in the area) rather than returning to the base location, subject to supervisor approval. A city vehicle also may be used for attending_professional or governmental association meetings and luncheon meetings, which directly benefit the United City of Yorkville. Section 2.1817.8.2 Take Home Vehicles A vehicle may be taken home at night providing one of the following criteria are met and it is approved by the Department Head: - 55 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 1. The nature of duties is such that the employee is subject to be routinely called out on an emergency or other extra duty outside normal working hours 2. If it is necessary for the employee to have a car to protect the safety, health or welfare of the citizens of Yorkville. 3. When the employee is required to attend an official meeting or conference on the City's behalf. The following regulations relate to take home vehicles: 1. When permission is granted for a city vehicle to be driven home the vehicle shall be stored off the street. 2. Each employee authorized to drive a city vehicle home shall make the vehicle available for emergency use whenever he or she is out of the City or unavailable for service for other reasons. 3. Personal use of city vehicles is subject to withholding tax as required by IRS regulations. 4. Permission may not be granted for a city vehicle to be driven home more than 10 miles from City limits. Section 2.4-817.8.3 Regulations Relating to Vehicle Use 1. Each city vehicle shall be assigned to a specific individual whenever possible for purposes of responsibility, and for assurance of proper maintenance All vehicles so assigned will be for the sole purpose of allowing city personnel to carry out their job responsibilities during normal workiniz hours. 2. Operators of city vehicles shall conduct a routine inspection of the vehicle to include but not to be limited to the following: headlights and tail lip-hts seat belts horn windshield wipers, tire, brakes, turn signals and a weekly inspection of oil battery_ water, and appearance.. 3. Vehicles should be kept neat inside and outside and every precaution must be taken to prevent debris from being blown or falling off trucks or from being discarded by vehicle occupants. Vehicle windows shall be closed and doors locked when not in use. 4. All city vehicles should be driven in a safe, courteous manner. Violations of traffic laws by a city employee while driving on business are subject to review by the proper authorities for disciplinary action in addition to normal law enforcement procedures. The driver of a city vehicle is responsible at all times for not only the safe operation of the vehicle,but for the safe and lawful condition of the vehicle itself. All persons shall use the safety belt restraining system while operating or riding as a passenger in the vehicle while the vehicle is in motion Faulty operation of a vehicle shall be immediately reported to the fleet foreman who shall issue a work order for repair. 5. City employees may not operate any vehicle for which they do not have a valid Illinois license for the intended use and type of vehicle being driven It is the responsibility of the employee to procure the proper license. 6. City employees who are authorized to take city vehicles home at night may transport other city employees so long as a reasonably direct route between the work station and residence of the employee authorized to drive the city vehicle is maintained - 56 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 7. Employees shall not allow members of their family or their friends to drive city vehicles. 8. Abuse of vehicle privileges may result in disciplinary action U to and including termination. Section 2.4817.8.4 Reimbursement for Personallv-Owned Vehicle Use Employees approved by their department to operate a personally owned vehicle (POV) will receive the IRS per-mile standard. Section 2.4417.9 Collision Investigation Involving City Employees If, while operating a city vehicle or a privately owned vehicle in the performance of official duties, an employee is involved in an accident resulting in personal injury or property damage the operator shall cause the following reporting and investigative procedures to occur. Section 2.4-817.9.1 Vehicle Accident Reporting Requirements—Employee 1. Contact 911, a police report is required to send to insurance. 2. -Report the accident and/or injury to his/her supervisor immediately. This should happen even if the vehicle does not need immediate repair. 3. Complete the "Vehicle Accident Report" (Appendix H) and immediately return it to the supervisor. Section 2.4-817.9.2 Vehicle Accident Reporting Requirements —Supervisor 1. 4--Convey the pertinent information to the Finance Department immediately, especially if the vehicle has substantial damage or the party has incurred injury. 2. Approve and sign the "Vehicle Accident Report" {Appendix 1"17 that the driver completes. Complete the "Supervisor's Vehicle Accident Investigation Report" (Appendix I and forward both reports with the police report to the Finance Department within 24 hours of the accident. Notify the Finance Department if more time is required. Section 2.4-817.9.3 Investigation Procedure 1. Request that all parties and properties concerned remain at the scene of the accident, if possible,until a law enforcement representative has released them 2. All collisions involving city vehicles or persons on duty and actively engaged in city business will be investigated by a police agency. 3. If occurring outside the United City of Yorkville, the collision will be investigate d by the police agency having jurisdiction. 4. 4-If occurring within the United City of Yorkville and involving property damage or a minor (non-hospitalizing)injM, the collision will be investigated by the United City of Yorkville Police Department..- 5. -5-Af occurring within the City and the collision results in a fatality or injury requiring immediate hospitalization of any party, the accident will be investigated by an outside - 57 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 authority. Selection of an outside authority will be handled by the United City of Yorkville Police Department at the scene. Section 2.4-817.9.4 Emplovee Statements Employee/operators shall refrain from making statements regarding the accident with anyone other than the investigating law enforcement representative appropriate City officials, and representatives of his or her own insurance company. if the employee's np 'vately owned vehicle is involved. Statements made to investigating authorities should be confined to factual observations. Section 2.4-817.10 Emergency Conditions City offices and activities shall remain open and in operation during established working hours All employees should make every attempt to report for work on a timely basis If employees are unable to report to work the following criteria shall apply' 1. The employee is responsible for contacting his/her supervisor or Department Head by telephone to indicate anticipated absence from work or late arrival to work and the reason 2. 2—. If an employee is unable to report to work, the absence may be charged as vacation or personal leave..- 3. Such leave cannot be used to offset absence from work for pay purposes for other than sickness. Section 2.4-817.10.1 Closing City Offices The City Administrator shall be authorized to close city offices to protect the safety and welfare of city_employees. In this event, employees may use vacation or erp sonal leave to compensate for hours not worked. It shall be at the City Administrator's discretion whether specific employees will be allowed to work from home or another location Section 2.4-918 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs alcohol unauthorized fireanns, explosives, or other improper materials. To this end the City prohibits the possession, sale, transfer or use of such materials on its premises or in City vehicles The City requires the cooperation of all employees in administering this polio Section 2.4-418.1 Administrative Inspections Desks, lockers and other storage devices may be provided for the employees convenience but remain the sole property of the City. The City also reserves the right to conduct searches and inspections of City-provided vehicles, equipment, materials, such as boxes thermoses briefcases desks computer files, computers, computer disk, cabinets, file drawers desk lockers or packages without notice. Anyone who refuses to submit to a search or is found in possession of prohibited articles will be subject to disciplinary action, 0 to and including dismissal. Accordingly, the City Administrator or Chief of Police or their designee may conduct the inspection with or without prior notice All - 58 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 administrative/operational inspections shall be conducted through the authority of the City Administrator or Chief of Police. The City is not responsible for loss of or damage to personal propert y on the job. Section 2.47918.2 Criminal Inspections/Searches When a supervisor or an employee has reasonable suspicion that a criminal act or threat of violence has or will occur he or she shall contact the local police department immediately. The local police will determine if an inspection is warranted and conduct such inspection. Only law enforcement personnel shall conduct such inspection. Any abuse of this provision within the employee manual by any employee shall be subject to disciplinary action up to termination. Section 2.2-919 Nepotism Section 2_.2-919.1 - Prohibition on employing the Spouse/Relatives of Department Heads/Elected Officials/Paid Appointed Officers (Anti- Nepotism) b-a.It shall be the policy of the City that it shall not employ the spouse or a relative of the following Department Heads, Elected Officials, or Paid Appointed Officers: Mayor, Aldermen, Clerk, Treasurer, City Administrator, Chief of Police, Director of Parks and Recreation, Director of Finance, City Engineer, Director of Public Works, Building and Zoning Officer, City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within the same categories. Eb.This policy restricting employment of certain spouses and relatives shall not apply to any prohibited relationships existing on the date of passage of this provision. Section 2.2-19.2 -Spouse/Relatives of Department Heads/Elected Officials � v The employment of a spouse or a relative of any Department Head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the City Attorney. For this purpose, a relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. The City Administrator-Mayof is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Section 2.2919.3 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step- relatives, within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty, actual or implied,based on family relations. - 59 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 b. The employment of a relative of any full-time City employee, in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment, every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer, the City Administrator will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on, but are not limited to, such factors as the grade of each affected employee's position, the availability of openings for which the affected employees are qualified, and the availability of replacement candidates for the affected employees'positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. I,f The Gity Tdrlinistraf-eTMayor or his designee is responsible for the coordination, administration and implementation of the provisions of this policy as approved by the City Council. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the City dm inist-atoi-Mayor to ensure compliance with applicable federal, state and local laws. Section 21420 Dissemination of Information Policy Title 1, Chapter 5, Section 5 of the City code outlines the Dissemination of Information Policy: B-.A. Realizing that it is in the best interest of a municipality to have informed representatives making decisions based on all available information, and that it is in the best interest of a municipality to have an informed electorate, the following have been enacted: 2 1. The aldermen of the united city of Yorkville, together and independently, have the right to request and receive existing information relating to all areas of city business from any appropriate city official or appropriate employee. Such information should be received by the alderman or aldermen making the request within five (5) working days after the request has been made. Any employee, official or department head who refuses to comply with the request for information, or willfully obstructs or retards the dissemination of such information, will be found to be derelict in his or her duties, and may face disciplinary action or termination. -3-2.The corporate authorities as a body have the sole right to determine what information will be made available to the public, based on the Illinois freedom of information act as interpreted by the attorney general of the state of Illinois. Section 2.2221 Use of Telephones Cit- y City Head, City Admiaistfa4er-, ei:Mayor-. - 60 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 Section 2.3221.1 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees maybe required to pay for any none=-city business calls they make which are charged to the City. This policy is subject to change, as the City deems necessary. Section 2.3221.2 Cell Phone Policy This policy is intended to provide guidelines for the proper use of cellular telephones Cellular telephones are provided to employees as business needs indicate. City employees who have been issued a city cell phone are advised that all calls made to or from the city cell phone can be subject to a Freedom of Information Act review by the public There should be no expectation of privacy. Section 2.2221.2.1 Procedure If a Director determines that an employee needs a cellular telephone or an upgrade to an existing cellular telephone, a detailed written request must be submitted to the Finance Director as part of the requisition process. This request must include: a. The estimate of the annual cost and where the expense is budgeted. b. The reason for the request and whether it will enhance emergency response employee-safety, or work efficiency. c. The adequacy of the present system of communication and if a cellular telephone is the most Mopriate and economical choice. d. How much time the user spends in the field each day. e. How frequently the cellular telephone will be used. Section 2.2221.2.2 Allotted Minutes The maximum authorized number of minutes per person is as follows: Department Heads and Elected Officials 1,000 minutes Foremen, Managers, Police Personnel & Supervisors 750 minutes All other employees 400 minutes This is to be used as a general guide and may change depending upon the City's vendor and/or the City's needs. Section 2.3221.2.3 Eligibility Criteria Employees eligible for assignment of City-owned cellular telephones are those designated by the City Administrator and/or the Chief of Police, including (but not limited toy a. Employees who are frequently in a vehicle, if the individual must conduct City business by the telephone while in the field, and it can be shown that cost savings and customer service efficiently will be realized through the use of such devices; - 61 - 1 TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 b. Employees who have a critical need to maintain accessibility with other department directors, City management staff and public officials in order to insure uninterrupted customer services and/or the integrity of the City1 c. Public safety positions, as determined by the Chief of Police as necessary to provide immediate and direct telephone communications with citizens outside agencies cooperating in operations, or other resource entities outside of City government and to provide for communications which may be inappropriate for mobile radios; d. Department Heads and employees who have responsibility for responding to public safety incidents in the field. Section 2.221.2.4 Emplovee Responsibilities Employees have the responsibility to use all City equipment and contracted equipment with prudence and reasonable care. While driving a vehicle employees should make every effort not to make outgoing calls or answer a phone if it will prohibit them from operating a vehicle in a safe manner. Employees will be allowed to review the invoices for the cellular phone assigned to them and be prepared to verify the calls listed on the invoice. Employees will reimburse the City for all charges determined to be ingppropriate by the Department Head Finance Director or City Administrator. Reimbursements shall be made within 30 days of receipt of invoice by the department at the overage rate of the approved City's vendor. Section 2.2321.2.5 Department Head Responsibilities Department Heads will receive a copy of the cellular telephone invoice each month. It is the department head's responsibility to review all cellular telephone invoices on a regular basis to insure that cellular telephones are used appropriately and that the City is reimbursed for calls that cannot be identified as official use. Any misuse of cellular telephones assigned to their department should be addressed immediately upon discover An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination as stated in section 5 of the employee manual Section 2.2321.2.6 Repairs and Replacements of Equipment if there is a potential that equipment may be lost or damaged the employee is responsible for making reasonable accommodations to protect the equipment City provided cellular telephone equipment will be repaired or re laced according to one of the following: 1. Cellular telephone equipment that requires repair or replacement due to normal wear and tear, damage as a result of City job related duties or responsibilities or a situation outside the control of the employee will be repaired or replaced at the expense of the City. The employee must have made a reasonable accommodation to protect this equipment 2. Cellular equipment that requires repair or replacement due to employee negligence including but not limited to: misuse abuse carelessness misplacement will be repaired or replaced at - 62 - TRACK CHANGES COPY—DRAFT EMPLOYEE MANUAL 09-06-11 the expense of the City, however this will be subject to corrective action as determined by the department director or designee. Section 2.2221.2.7 Termination Upon termination, the employee is to return his/her cellular telephone as well as any accessories to the City. The City issued telephone number is the property of the City's and shall remain under the City's ownership. - 63 -