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City Council Minutes 1984 02-09-84 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CIT' OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON FEBRUARY 9 , 1984 . Mayor Davidson called the meeting to order at 8 :00 p.m. and led the council in the Pledge of Allegiance to the Flag . Clerk Erickson called the roll as follows : Ward 1 - Small - Present Jahp - Present Ward 2 - Harker - Absent Tilton - Absent Ward 3 - Dollman - Present Hayden - Present Ward 4 - Jennings - Present Loebbaka - Present A quorom was established . Guests included George Stewart, Mr. & Mrs. Don Peterson and Mr. & Mrs . Barry Groesch . Alderman Dollman moved to waive the reading of the minutes from the January 26 , 1984 meeting and approve them as presented, seconded by Alderman Jennings . Motion carried 6-0 . Alderman Dollman moved to authorize the following two bills for payment : Commonwealth Edison - 1983 tennis court lighting - $525 . 87 License Vehicle Survey - $ 166 Alderman Jennings seconded the motion. Roll call vote was taken as follows : Jahp - Aye Jennings - Aye Hayden - Aye Dollman - Aye Small - Aye Loebbaka - Aye Motion carried 6-0 . ATTORNEY ' S REPORT - Attorney Kramer reported on the IMRF Legislation and Housebill #2305 that has been introduced in Springfield . Attorney Kramer reported that the burned out house on Dickson Court has been sold and the closing will be following the title companies work . MAYOR'S REPORT - Mayor Davidson reported that he has received a resignation from Betty Huston, who has served for many years as secretary for the Plan Commission and Zoning Board of Appeals. He will appoint a new recording secretary at the next meeting . Alderman Jahp moved to approve the appointment of Police Dept. Patrolman, Barry Groesch, seconded by Alderman Loebbaka. Roll call vote was taken as follows : Loebbaka - Aye Dollman - Aye Hayden - Aye Jennings - Aye Jahp - Aye Small - Aye Motion carried 6-0 . Alderman Small moved to approve Mayor Davidson's appointment of the following persons to the Beecher Building Advisory Group , to serve one year : Vernon Florence Ken Johnson Dick Walker James Follmer Cheryl Nelson Alderman Hayden seconded the motion. Roll call vote was taken as follows : Hayden - Aye Jahp - Nay Loebbaka - Nay Small - Aye Dollman - Aye Jennings - Nay Mayor Davidson - Aye Motion carried 4-3 . CITY CLERK - Clerk Erickson reported the Demetralis Petition for Annexation and Zoning has been scheduled for a Public Hearing before the Zoning Board of Appeals on March 8 , 1984 at 7 : 00 p .m. . preceding the regular City Council meeting . PAGE 2 FEBRUARY 9 , 1984 TREASURER - Alderman Jennings moved to approve the Treasurer's Reports as presented, seconded by Alderman Jahp. Roll call vote was taken as follows : Jennings - Aye Small - Aye Dollman - Aye Jahp - Aye Loebbaka - Present Hayden - Aye Motion carried . POLICE - Chief Randall reported on the vast number of vehicles in - Yorkville that are not bearing a city vehicle sticker. There is now follow-up plan that will be used with the license number information that was obtained from the state . Alderman Dollman moved to approve the Police Dept. reports as presented , seconded by Alderman Jennings . Motion carried 6-0 . PUBLIC WORKS - Alderman Jennings moved to approve the Public Works reported as presented, seconded by Alderman Small. Motion carried 6-0 . RECREATION DIRECTOR - Alderman Dollman moved to approve the report of the Recreation Director, seconded by Alderman Jennings. Motion carried 6-0 . BEECHER BUILDING DIRECTOR - Director Heth reported there were leaks in the roof of the Beecher Building and that temporary patching has been done , but the roof will need to be retarred when weather permits . Alderman Jennings moved to approve the Beecher Building Director ' s Report , seconded by Alderman Jahp . Motion carried 6-0 . PLAN COMMISSION - Alderman Hayden reported that the Demetralis Pre- annexation & Zoning Petition by Peter Demetralis was approved by the Plan Commission at their February 6 , 1984 special meeting . At future meetings, James Clarage will be present to discuss the Comprehensive Plan. The Plan Commission will also review such ordinances such as the fence ordinance, sign ordinance, swimming pool ordinance, etc., for revision possibilities . The next meeting will be regularly scheduled for Thursday, March 27, 1984 . HUMAN RESOURCE COMMISSION - Alderman Loebbaka reported the next meeting is scheduled for February 20, 1984 at 7 : 00 p.m. along with the Park Commission, for discussion on the sesquecentennial . KENDALL COUNTY EMERGENCY SERVICES & DISASTER - Alderman Jahp reported there will be a meeting on February 16, 1984 at 7 :00 p.m. On the agenda will be discussion on setting up CPR training . TENNIS COURTS - Alderman Hayden reported there will be a meeting with the school on April 1 , 1984 . BRISTOL-KENDALL FIRE DEPARTMENT - It was brought to the attention of the City Council that Fire Chief Russell Devick and Assistant Chief , Max Riemenschneider will be honored for 30 years of service and stepping down from their positions , but still be with the department The City will also place recognition on these two individuals and their service to the community . SENIOR COMMUNITY - Mayor Davidson reported that he, Directors Johnson & Heth met with the senior citizens regarding the Beecher Advisory Group . Parking of the van on the property was also discussed and an agreement made . SCHOOL COMMUNITY - Alderman Dollman reported that he met with Greg Worrell regarding the cost for the city to run tennis court wiring, PAGE 3 FEBRUARY 9 , 1984 and their own meter to the tennis courts . CITIZEN COMMENTS - Mr. Don Peterson spoke on behalf of the Bristol Action Group, who are protesting the Petition for special use permit , by the owner of the Hinsdale Nursery for an airstrip on their property on Rt. 34, which is in the 1 1 /2 mile jurisdiction of Yorkville corporate limits. The Petition has already been approved by the Kendall County Plan Commission and Zoning Board and the Kendall County Board will consider the petition at it ' s March meeting . Mr . Peterson asked that the City of Yorkville consider the matter in the best interests . The matter was referred to the Building & Zoning committee for further discussion on February 16, 1984, at 7 :00 p.m. Mr . & Mrs . Peterson were invited to attend the meeting . George Stewart spoke on behalf of the SAVE (Substance Awareness Via Education) group. The program is currently focussed on the 7th and 8th graders , along with a parents support group . Training is given by the group to anyone interested in helping. At this time they are looking for any kind of help; funds, a place to meet or any other help. Mr. Stewart invited anyone interested to attend the February 21 , 1984 meeting at the Beecher Center . Alderman Jennings moved to waive the fees for the Beecher Building for use by the SAVE group, Seconded by Alderman Jahp. Motion was withdrawn . Alderman Jahp commended Mr. Steward and the other adults involved in the group for their efforts , time and interest in the youth of the community. COMMITTEE REPORTS WATER - Alderman Loebbaka reported the next meeting will be February 28 , 1984 at 7 : 00 p .m. at the water tower . Alderman Loebbaka moved to authorize payment to Layne Western in the amount of $30,000 from the Water Depreciation & Contingencies Fund, with the balance to be paid in April 1984 . Motion was seconded by Alderman Jennings . Roll call vote was taken as follows : Jennings - Aye Small - Aye Dollman - Aye Jahp - Aye Loebbaka - Aye Hayden - Aye Motion carried 6-0 . Interest charges will be waived by Layne Western if paid by April . POLICE - Alderman Dollman reported the next Police Committee meeting will be February 13 , 1984 at 7 : 00 p .m. at the water tower . PUBLIC PROPERTY & BUILDINGS - Alderman Hayden reported the next meeting will be February 16 , 1984 following the Building & Zoning meeting. FINANCE - Alderman Small reported that there are the following closed session wage negotiation meetings as scheduled : February 13 , 1984 - 7 : 30 p .m. - Public Works February 21 , 1984 - 7 : 00 p .m. - Police Dept . February 21 , 1984 - 8 : 30 p .m. - Public Works TREES & PARKS - Alderman Hayden reported that at the last meeting discussion was held on ways to utilize funds from the Land-Cash Grant . Also discussed was utilization of the JayCee Pond . HEALTH & SANITATION - Alderman Jennings announced that his committee will work with the SAVE program. UTILITIES - Alderman Jahp moved that a letter be written to the library, fire dept., & sanitary district stating that beginning March 1 , 1984 , they will be responsible for all cost involved in telephone service; also that the City will advise Illinois Bell Telephone that we will no longer provide telephone lines to these three facilities and state which eight telephone lines we will be responsible for. Motion was seconded by Alderman Jennings . Motion carried 6-0 . PAGE 4 FEBRUARY 9 , 1984 LIBRARY BOARD - Alderman Hayden reported the next meeting will be February 13 , 1984 at 7 : 00 p .m. at the library building. YBS BOARD - Alderman Jahp reported the next meeting is scheduled for February 20 , 1984 at 7 : 00 p .m. at Dallas Ingemunson ' s office . Alderman Jennings moved to adjourn the meeting, seconded by Alderman Jahp . Motion carried 6-0 . CITY CLERK Illinois Environmental Protection Agency 2200 Churchill Road, Springfield, IL 62706 277/7C2-2027 Yorkville C777Cil_Ol Facilities Plan Co p"et on JAN 1 71984 Robert E. Davidson Jr. , Mayor City of Yorkville f10 Tower Road Yorkville. Illinois (PER Pear t'ayor Davidson This letter is in response to your December 2. 1Rp3 correspondence regarding the use of currently awarded funds to complete various facilities planning tasks. As you know the Step 1 Arendment certified June 30. 1980 and awarded August 7, 1980 was for completion of "Sewer Evaluation Surveys in your community. This work has been completed and as stated in this Agency's October 17, 1983 review letter, the results and conclusions of the Sewer Evaluation Survey are acceptable, A.pparently, the actual cost to complete the survey work was less than estimated and certain of the funds awarded for this task remain amused. In all cases where a sewer evaluation survey is done in a community, the recommendations of the Facilities Plan may need to be revised to take into account the survey's results and conclusions. In this context, use of a portion of the funds - remaining from the suer survey allocation to rrspord to the questions raised to this Agency's October 17, 1983 review letter would seem to be appropriate. Please he aware however that the City will be responsible for demonstrating how any funds expended to complete its Step 1 studies were used during the final audit of the project. If you have any questions, please feel free to contact the Project Manager, Charlie -Van Yalkenburg at the number inditated above. Sincerely,. Ronald P. Trainer, Manager Grant Administration Sectior fivisior of 1<ater Pollution Control RPP:CYY:ba/5567cfi cc . City of Yorkville, Clerk Dexter 6 Woodman, Cons. Engr. AION Illinois Environmental Protection Agency 2200 Churchill Road, Springfield, IL 62706 217/7822-2027 Yorkville C772017-01 Pre-Step 2/Facilities Plan review JAN 1 7 1984 Mr. Pobert E. Davidson Jr. , Mayor City of Yorkville E10 Tower Lane Yorkville Illinois 6P560 Dear Mayor Davidson The purpose of this 7ettWer is to advise you of the results of our review of the Facilities Plan revisions for the Yorkville project C172011-01. [luring our review we determined that additional documentation must be submitted to enable us to complete our review. Attached to this letter is a list of the edditione, Information that must be submitted for our review. Inasmuch as your consulting engineers will he providing much of this Information, we are also forwarding a copy of this letter with attachment to them. . If you have any questions; please feel free to contact me at the number indicated above. lu Very truly yours, 31.C. ,�..l!'.. : c l.:,.1 j L ; . ( ar, ie Van Valkenburg, Project Mina Grant Administration Section Division of later Pollution Control CYY:ba/86f7c/12 Attachment cc City of Yarkvi7le;. Clerk Baxter t Woodman, Cons. Engr. Permit Section Jim Dawson (hold) Peginnal Office Illinois Environmental Protection Agency 2200 Churchill Road, Springfield, IL 62706 Attachment to the Yorkville Letter This Agency's review of the proposed treatment plant upgrading indicates that the excess floe treatment scheme needs to he addressed art more detail. The proposal carts for the use of static screens to provide primary treatment prior to chlorination and blending with the main plant's effluent. The Standards do not normally consider fine screens to be equivalent to primary sedimentation. If there are static screens at any existing excess flow facilities and performance data has been tabulated, this information should he submitted for review. w A problem that has occurred with the use of fine screens at sewage treatment facilities Is their inability to remove grease which results in the plugging of the sand filters. The potential for this problem at the treatment plant should be evaluated for the fine screens, Another possible excess flow treatment scheme that the Sanitary District may wish to consider is the use of a circular excess flow clarifier as an alternative to the fine screens. The excess flow clarifier should be designed to have a surface settling rate not exceeding 1EC0 gallons per day per ft 2. Skimmers could remove the grease and other fl oatabl es The use of the existing chemical feed facilities (which are no longer being used due to removal of the phosphorus restriction of this segment of the Fox River) could be incorporated into the excess flow scheme to be used when necessary to achieve the 30/30 effluent requirement for excess flows. The consultant should evaluate this alternative and determine if it could achieve the required effluent based on existing historical data, without the use of mechanical sand filters. This alternative may substantially reduce the CIF" since the chemical addition would be more on a standby basis. DS:RS:ha/ef€7c/13