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City Council Minutes 1984 04-26-84 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL ON APRIL 26 , 1984 . Mayor Davidson called the meeting to order at 8:00 p.m. and led the Council in the Pledge of Allegiance to the Flag . Clerk Erickson called the roll as follows : Ward 1 - Small - Present Jahp - Present Ward 2 - Tilton - Absent Harker - Present Ward 3 - Dollman - Present Hayden - Present Ward 4 - Loebbaka - Present Jennings - Present Motion carried 7-0 . Guests included Jeff McKinney, Lewis Gates, Marci Rogers, Al Stalzer and Ray Collins . MINUTES - Alderman Dollman moved to waive the reading of the minutes from the April 12, 1984 meeting, and approve minutes as presented, seconded by Alderman Jennings . Motion carried 7-0 . BILLS - Alderman Dollman moved to authorize payment of the bills as presented, seconded by Alderman Small . Clerk called the roll as follows : Hayden - Aye Harker - Aye Jennings - Aye Dollman - Aye Small - Aye Jahp - Aye Loebbaka - Aye Motion carried 7-0 . Alderman Dollman moved to authorize payment of the bills in the amount of $895 for the air compressor for Public Works Department , which was budgeted last year, but not purchased, resulting in a substantial savings by waiting . Motion was seconded by Alderman Jahp . Clerk called the roll as follows : Dollman - Aye Jennings - Aye Small - Aye Loebbakak - Aye Harker - Aye Hayden - Aye Jahp - Aye Motion carried 7-0 . ATTORNEY ' S REPORT - Attorney Kramer presented the Letter of Agreement he drafted to the School Board regarding the tennis court lights . The School Board is requested in return to provide the City with a letter regarding priority of use . MAYOR'S REPORT - Mayor Davidson announced the Chairman and Committee Members for the 1984-85 City Council Committees . ( ***See Attached Copy . ) CITY CLERK - Alderman Hayden moved to direct the City Clerk to send a letter to the State of Illinois Dept . of Revenue stating that the City approved use of the Beecher Building for the Lions Club Bingo, seconded by Alderman Jahp . Motion carried 7-0 . PLAN COMMISSION - Alderman Hayden reported the commission is working on the swimming pol and fencing ordinances. The Foth Subdivision map was referred to the Building and Zoning Committee on Thursday, May 3 , 1984 for further discussion. BRISTOL-KENDALL FIRE DEPARTMENT - Chief Randall announced the annual pancake breakfast will be held June 1 , 1984 . CITIZEN COMMENTS - Al Stalzer stated a complaint on his water/sewer bill with the City of Yorkville . The meter will be tested by Public Works , and taken care of by the department . Alderman Loebbaka gave a report on the revenues collected from the water rate increases in comparison to the expenditures . (***See attached copy. ) OLD BUSINESS - Alderman Loebbaka reported on his findings regarding replacement of the copier in the city offices at 610 Tower Lane. The funds are budgeted for 84-85. In addition to the various comparison prices he obtained from several companies, it was suggested he also check into Xerox copiers . PAGE 2 APRIL 26 , 1984 COMMITTEE REPORTS BUILDING & ZONING - Alderman Hayden reported there is a meeting scheduled for Thursday, May 3 , 1984 at 7 : 30 p .m. at the water tower . WATER - Alderman Loebbaka annouced the scheduling of a meeting on May 3, 1984 at the water tower . Alderman Loebbaka reported that Jetco, Ltd. should be back next week to pressure wash the water tower and spray with one coat of white paint . Alderman Loebbaka reported that Baxter & Woodman, Inc., consulting engineers have been contacted and are in the process of drawing up an estimated cost for studying the alternative means of taking care of the radium problem. They are looking into the feasibility of the shallow wells, and possibly softening the water. Once the study begins, the City can then apply for a variance with the state. Alderman Loebbaka moved to authorize Director Johnson to purchase Byron Jackson equipment as follows : 1 . 150 hp motor for $22 , 698 ( if purchased now would save $5 ,674 . 50) 2 . 9 stage bowl assembly for $7 , 605 .00 ( if purchased now would save $ 1 , 901 . 25) 3. Power Cable for $9 , 175 .00 (if purchased now would save $2 , 293 .75 ) 4 . Flat Cable for2 ,062 .00 ( if purchased now would save $515 . 50) Total quoted prices being $41 , 540, with a savings of approximately $ 10,382.00, materials to be stored for use later. Alderman Jennings seconded the motion. (***See attached copy.) Clerk called the roll as follows : Jennings - Aye Harker - Aye Small - Aye Dollman - Aye Jahp - Aye Loebbakak - Aye Hayden - Aye Motion carried 7-0 . POLICE - Alderman Dollman requested Mayor Davidson compose a letter regarding the Kendall County Radio Communications , stating the City is still interested in the program but want a copy of what it will entail . Alderman Dollman scheduled a committee meeting at the request of Officer Kennedy to be held Monday, April 30, 1984 at 6 : 30 p .m. at the Water Tower , along with everyone present at the committee meeting held on April 19, 1984 . Chief Randall reported that 175 more children have been fingerprinted at Bristol Grade School , and encouraged everyone to view the TV Movie "Adam" for some insight and emphasis on the problem of missing children, and how valuable the fingerprinting may be for this problem. EMERGENCY SERVICES & DISASTER - Alderman Jahp commented that the Beacon News had published an article regarding moving of nuclear fuel to Morris . PUBLIC PROPERTY & BUILDINGS - Alderman Hayden reported that the Beecher Building Committee has recommended the City try to get a liquor license for the Beecher Building for reception type functions . Alderman Hayden announced the next meeting will be May 3, 1984 at 7 :00 p.m. at the Water Tower . FINANCE - Alderman Small moved to pass ORDINANCE #1984-4 entitled "AN ORDINANCE RATIFYING THE TRANSFER OF LINE ITEM FUNDS DURING THE 1983-1984 FISCAL YEAR BUDGET FOR THE UNITED CITY OF THE VILLAGE OF YORKVILLE", seconded by Alderman Jennings . Clerk called the roll as follows : Dollman - Aye Jahp - Aye Harker - Aye Loebbaka - Present Jennings - Aye Small - Aye Hayden - Aye Motion carried. PAGE 3 April 26 , 1984 Alderman Small moved to allocate $300 total to Boy Scout Troop 34 , to be transferred from the Capital Improvement line item, seconded by Alderman Jennings . Clerk called the roll as follows : Jennings - Aye Small - Aye Jahp - Aye Harker - Aye Loebbaka - Present Hayden - Aye Dollman - Aye Motion carried. Alderman Small moved to pass ORDINANCE #1984-5 entitled "AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 1984 - 1985 FOR THE UNITED CITY OF THE VILLAGE OF YORKVILLE", as amended with Revenue Sharing changes. Motion was seconded by Alderman Jahp . Roll call vote was taken as follows : Hayden - Aye Harker - Aye Jennings - Aye Dollman - Aye Small - Aye Jahp - Aye Loebbaka - Present Motion carried. TREES & PARKS - Alderman Hayden rported tha t Hinsdale Nursery has donated 8 trees to the City . They will be placed at the library and Van Emmon St . ball diamonds . STREETS & ALLEYS - Alderman Harker thanked the Public Works Department for getting the street repair work and also for the fine job they did on Fox Road to help the water problem . HEALTH & SANITATIO - Alderman Jennings scheduled a meeting for May 3, 1984 at the water tower , and requested Attorney Kramer ' s report at that time . UTILITIES - Alderman Jahp annouced a committee meeting for May 3, 1984 at the water tower . YBS BOARD - Alderman Jahp announced their next meeting will be May 21 , 1984 at 7 : 00 p .m. at Dallas Ingemunson ' s office . CHAMBER OF COMMERCE - Mike Hitzemann will be reporting to the chamber regarding the Kendall County Crime Stoppers Program. Alderman Harker moved to adjourn the meeting, seconded by Alderman Jennings . Motion carried 7-0 . CITY iCLERK (4-1 T,US APPROVED APRIL 26 , 1984 IsIEETING \ t It : fl . Amour GEMERAL FUND feke2iI : -43 Fin,211. #4;7_653649 291:7 . °° Addfl Premium Due Vs'/Comp . 3-9'It C C : ic R3SM6b8P .3 '3 Hi! Public Off ' flail Bond Renewal St, 1 -43-91:-r. CC SerV3Ce Inc . S 6 7 9 LI 3 . . Public Off icial Bond Renewal RD - 3- CC Survice Inc . fr3SML67lJ 0 . 00 Public Official Bond Renewal Martin Behrens * 1 -43-923 Milford Mikkelson Mi1t ord aren 4 . IH1 Dental Assistance * 1 -43-923 Richard Randal l Myr la 26 . CJO Vision Assistance 51 -41-923 Ronal d Reuter 34 . ') (.1 Dent,al Assistance 1 4-3-9 21 R m c t.n s Andrea 1 Vision Assistance I -4'3--Q2 / Rannurd CelCns Family 131 . 10 Dental Assistance - _qCl Rich rd Ronda 11 Irli 17 . 0 Visten Assistance Tot al 3 ") 6 . 13U D 1.1 e k o h Fund 22q) . 00 Ty. s .21- Tot a I General Fund check..., 3 , 526 . Insi - • • . • t: a 7, L.3. 2 Ts , 526 . 3E1 PARII COMM ISlION Checks ," 211- 523 : iU e16211 5 . 8 TjmbIii 2 Class Print: i ng Strictly Sports Sli Inc . 21)t-,. 5 169 . H-1 Trophies n n *C4 • ; Mans BB Ref eree L uaern Rihtrr 5 . Y Meas BB Referee 1 : Iai ail CnmmIss : on RE:VENCE SCAFINC Cheek *6_4n6 Fox Vai. ley ( ld e - hdnl U Pearl us 2 7, )1) Request for Funds A• Gr4, • Q F 114 l'ilk 1-7-3 po CITY of YORKVILLE County Seat of Kendall County Yorkville,Illinois 60560 312-553-6222 April 25, 1984 ATTENTION: City Council members, Mayor, City Clerk Following is information which Fred Dollman requested to be compiled before the April 26 meeting. Figures are rounded to the nearest $100 and are ap- proximate for 83/84 year since books are not actually closed. I have tried to define how much increased revenue we have netted with the water rate in- crease and where it has been spent. Increased Revenue 82/83 year - $ 46,600 83/84 year - $104,200 Total - $150,800 Expenditures Made Possible by Increase 82/83 Year 1. Well House Repairs 10,700 2. Engineering 5,300 3. Water Main Replacement 5,000 Total 82/83 year $21,000 83/84 Year 1. Paint Elevated Tower 35,800 2. Engineering 7,000 3. Water Main Replacement 15,800 4. Emergency Repairs #4 52,900 Total 83/84 Year $111,500 TOTAL of all Expenditures $132,500 The balance of revenue i $ 83, ) and is contained in a year end surplus in the Water Operations and Maintenance Fund. This money, along with the new income generated in 84/85, will be used to service the downtown Well #3. One should realize that if we had not increased the rates we might have deferred some of these expenditures, but we would have had to repair Well #4 and would have had to borrow money to make this repair. By paying cash we were able to save about $15,000 in interest expenses. Respectfully, Greg Loebbaka