City Council Minutes 1984 05-24-84 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE
VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD ON MAY 24, 1984 AT CITY
HALL.
Mayor Davidson called the meeting to order at 8 :00 p.m. and led the Council
in the Pledge of Allegiance to the Flag.
Recording Secretary Robertson called the roll as follows .
Ward 1 - Alderman Small - Present
Alderman Jahp - Present
Ward 2 - Alderman Harker - Present
Ward 3 - Alderman Dollman - Present
Alderman Hayden - Present
Ward 4 - Alderman Loebbaka - Present
Alderman Jennings - Present
A quorum was established.
Alderman Dollman moved to approve the minutes of the May 10, 1984 meeting with
the following corrections :
Page 2 - Under Beecher Building Advisory Committee, second paragraph, in
the sentence "The Lions Club has asked for a list . . . " Delete
Lions Club and add Beecher Advisory Committee .
Page 2 - Under Park Commission, delete the motion made by Alderman Hayden
due to the fact that it should appear under Old Business .
Page 4 - Under Finance , following the phrase "Section 15 , " include "of
the Employee Manual" .
Alderman Jennings seconded the motion . All present voting aye .
Treasurer Loebbaka stated that the bills will only be done once a month.
Alderman Dollman made a motion to authorize expenditure of $270 for police
officers to attend regionals, seminars, and meetings. Alderman Jennings
seconded the motion. Roll call vote was taken .
Loebbaka - aye Dollman - aye Harker - aye Hayden - aye
Jennings - aye Jahp - aye Small - aye
Motion carried 7-0 .
ATTORNEY REPORT - Attorney Kramer stated that he had drafted a letter con-
cerning the smoke filters to be purchased by the Lions Club and installed in
the Beecher Building. He stated that it should be signed by the Mayor and a
representative of the Lions Club. Alderman Hayden made a motion that we
accept the letter prepared by Attorney Kramer. Alderman Small seconded the
motion . All members voting aye .
CITY CLERKS REPORT - The Recording Secretary announced that there is a public
hearing of the Zoning Board of Appeals scheduled for June 4, 1984 , at
7 : 00 p.m. at City Hall concerning a setback variance on Worsley Street.
PLAN COMMISSION - The May 22, 1984 meeting was cancelled due to a conflict
with Jim Clarage .
HUMAN RESOURCE COMMISSION - Alderman Loebbaka reported on the May 21 , 1984
meeting. The Accountability Session to be held at the Beecher Center on
May 31 , 1984 was discussed. It will be broadcasted live on WSPY from
7 :00 p.m. until 8: 00 p.m. and then will continue until 9 :00 p.m. The format
will include questions sent in, telephone calls, and questions from the
audience. All questions will be funneled through the monitor and the panel.
There has been announcements made in the Kendall County Record and on WSPY.
Alderman Jennings will not be able to attend , and Alderman Jahp may be late .
All Aldermen are to arrive 15 minutes before 7 : 00 p .m.
Alderman Loebbaka reported that 108 people gave blood at the recent Blood
Drive. He thanked all the people that participated. He also reported that
letters had been sent out to local organizations requesting nominations for
the Humanitarian Award to be presented at the July 4th festivities .
EMERGENCY MEDICAL SERVICE - Alderman Jahp reported that a representative of
the E.M.S. requested that signs be placed on Route 47 warning motorists
that there is an exit for emergency vehicles. Mayor Davidson stated that he
would speak to the engineers in Ottawa .
BRISTOL-KENDALL FIRE DEPARTMENT - Alderman Harker reminded the Council that
the annual Pancake Breakfast will be held on June 3 , 1984 .
Mayor Davidson apologized for not introducing the guests at the beginning of
the meeting. Guests were Ester Riley, Marci Rogers , Ruth Schneider, Elden
Madden, and Bill Barkley .
OLD BUSINESS - Alderman Loebbaka stated that the Toshiba copier was chosen as
the winner of the copier "showdown". Alderman Loebbaka also prepared a
commendation certificate for the Toshiba salesman. The copier should arrive
at the city offices by Wednesday, May 30, 1984. He made a motion that the
City purchase the Toshiba BB4515 copier with the 10 bin sorter and cabinet for
$2900., and also the service maintenance contract for one year for $490. He
also suggested buying the following supplies with the copier: A case of toner
for $240.00, a bottle of developer for $45.00, and a case of Toner Bags for
$25.00. The total being $3700.00. He also moved to authorize the Treasurer
to sign all papers when the copier arrives. A roll call vote was taken.
Jennings - aye Harker - aye Small - aye Dollman - aye
Jahp- aye Loebbaka - aye Hayden - aye
Motion carried 7-0 .
Alderman Loebbaka stated that he had been in contact with A.B. Dick Co. in
regards to the service agreement. He stated that the service agreement became
effective on April 1 , 1984 and expires April 1 , 1985, and that we would be
reimbursed for the portion of it that we did not use. Loebbaka suggested that
we sell the old copier. Alderman Small suggested that we take bids for it.
Alderman Loebbaka stated that there had been a request made by Suzzette Heth
that the copier be put at the Beecher Building. Alderman Harker suggested
that we refer it to the Trees & Park Committee and invite Suzzette to attend .
Hayden inquired on the status of Industrial Park. Mayor Davidson has been in
contact with them but he has not heard back as of yet .
BUILDING & ZONING - There will be a meeting June 7 , 1984 at the water tower.
WATER - Alderman Loebbaka stated that there was a meeting on May 17, 1984 re-
garding the water tower grant. Two contingencies were put on the letter. One
being the engineering cost to the City. J.T. Johnson stated that he had spoke
to Baxter and Woodman and they are going to up-date our material and try to do
it for little or no cost. The other contingency was the agreement between the
City of Yorkville and Kendall County for responsibilities and for Kendall
County to act as the lead agency. We do not know if the County will agree to
letter. Neither of the contingencies were put on the letter. Attorney Kramer
stated that he would write an ordinance . Alderman Dollman moved to authorize
the Mayor to sign the letter and to forward it to Kendall County. Alderman
Jahp seconded the motion. A roll call vote was taken.
Dollman - aye Hayden - aye Harker - aye Loebbaka - nay
Jennings - aye Small - aye Jahp - aye
Motion carried 6-1 .
POLICE - There is a meeting scheduled for June 7, 1984 at 8:00 p.m. at the
water tower.
FUTURE PLANNING - There will be a meeting June 7, 1984 at 9:00 p.m. at the
water tower .
FINANCE - Alderman Small made a motion to purchase the software service agree-
ment from Microsystems now in order to receive additional equipment & a 10%
discount resulting in a savings of $650. Alderman Loebbaka seconded the
motion. A roll call vote was taken.
Jennings - aye Small - aye Jahp - aye Harker - aye
Loebbaka - aye Hayden - aye Dollman - aye
Motion carried 7-0 .
TREES & PARKS - Alderman Harker made a motion that the Women's Club may
proceed with their plans for the playground at the library. Alderman Jennings
seconded the motion. The motion carried 7-0 .
Alderman Harker made a motion to accept McNelis 's bid of $690 for the tree and
stump removal of the Ash tree in the City Park. Alderman Jahp seconded the
motion. A roll call vote was taken.
Dollman - aye Jennings - aye Small - aye Loebbaka - aye
Harker - aye Hayden - aye Jahp - aye
Motion carried 7-0 .
J.T. Johnson reported that the timers have been put on the tennis court
lights , and that they must be turned on by someone and then they will
automatically turn off at 11 : 00 p.m. Alderman Hayden also commented that the
sign for the tennis courts needs repainted.
STREETS & ALLEYS - Alderman Jennings made a motion to advertise for bids on
the Beecher Building west and south parking lots. Alderman Harker seconded
the motion. A roll call vote was taken.
Hayden - aye Jahp - aye Loebbaka - aye Harker - aye
Small - aye Dollman - aye Jennings - aye
Motion carried 7-0 .
Alderman Harker moved to authorize $2000 be spent on 6 barrels of crack
patching material. Alderman Loebbaka seconded the motion. A roll call vote
was taken .
Jennings - aye Harker - aye Small - aye Dollman - aye
Jahp - aye Loebbaka - aye Hayden - aye
Motion carried 7-0 .
There will be a meeting June 13 , 1984 at 7 : 00 p.m.
HEALTH & SANITATION - Alderman Loebbaka reminded citizens to watch weeds and
certain vegetation in their yards. He reported that last year there were 13
violations on 27 lots. One lien was put on a house. It cost him about $200
to have the weeds mowed by the City. Alderman Loebbaka instructed J.T.
Johnson to contact Mr . McNelis for the mowing of weeds .
Alderman Hayden questioned whether the road called Shorty's Trail is a City
Road . The members felt this needed looking into.
Alderman Harker reported that there is a hole out on the McHugh property where
the house was burned down that needed to be filled in. Attorney Kramer
suggested some of the council members to walk through the property to see what
needs to be done with it.
The Mayor reported that Azems Family Restaurant has been told that all food
must be cleaned out of restaurant , and that there is to be no one living in
the above apartments .
LIGHTS, TELEPHONE, GAS & CABLE TV - Alderman Jahp reported on the May 17, 1984
meeting . The Centrex telephone system was discussed . This would
amount in a savings of $ 526 a month to the City compared to the phone system
now in use . Alderman Jahp made a motion that we purchase the Centrex Phone
System in an amount not to exceed $4000. This would include 15 lines, 14
phones , and the cost of installation. Alderman Loebbaka seconded the motion.
A roll call vote was taken .
Dollman - aye Hayden - aye Harker - aye Loebbaka - aye
Jennings - aye Small - aye Jahp - aye
Motion carried 7-0 .
YBS BOARD - There will be a meeting June 18 , 1984 .
The Mayor inquired as to whether there were any additional comments to be
made. Marci Rogers thanked the Council for approving the Women's Club plans
for the playground. She questioned who was to be the authority to determine
the location and what is the status of the insurance .
Alderman Harker made a motion that Attorney Kramer draft a letter stating that
the Women's Club is acting as an agent of the City, so therefore, would fall
under our insurance coverage. Alderman Loebbaka seconded the motion. A roll
call vote was taken .
Harker - aye Small - aye Jahp - aye Dollman - aye
Jennings - aye Loebbaka - aye Hayden - aye
Motion carried 7-0 .
Alderman Hayden made a motion that the Women's Club work with the Trees & Park
Committee under the Park Commission for specific location on where to build
playground . Alderman Jennings seconded the motion. All members voting aye .
Alderman Harker made a motion to adjourn from the meeting. Alderman Jennings
seconded the motion. All members voting aye . The meeting was adjourned .
Luanne Erickson
City Clerk
By: t4Ju�: :.i��'U C 01
Debbie Robertson, Recording Sec'y
COOPERATION AGREEMENT
The County of Kendall , Illinois seeks to support the efforts of
the City of Yorkville to obtain Community Development Assistance
Program funds from the Illinois Department of Commerce and Community
Affairs for water tower construction and water line construction
located in the City. The County of Kendall is hereby designated as
the lead agency for this application and program and will be the
applicant for the funds . The Kendall County Economic Development
Commission, as an agency of Kendall County, is hereby designated as
the administrator and will administer the program should the grant
be awarded.
The Kendall County Economic Development Commission shall be entitled
to receive as its sole compensation for the preparation, presentation
and procurement of this grant , that portion of the grant allocated
to administrative expenses .
The United City of the Village of Yorkville shall have final
approval as to all design, engineering and construction plans and
will be sole owner of the project upon completion and acceptance of it.
The City shall also on or before July / , 1984 provide at the
expense of the City all engineering plans , assigns studies other
supporting documentation required by Department of Commerce and
Community Affairs to prosecute a grant application.
DATED this p2'/7 day of � , 1984 .
Mayor , City of YQrkvi Chairman , Kenda 1 County B. d 4,
P
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A test A / est
CITY OF YORKVILLE
COMMITTEES May, 1984 - April, 1985
COMMITTEE CHAIRMAN
Building & Zoning Jennings Harker Dollman
Future Planning Dollman Jennings Harker
Police Harker Hayden Dollman
Emergency Services & Disaster Dollman Harker Hayden
Water Loebbaka Jahp ?
Utilities ? Loebbaka Japh
Public Property & Buildings Hayden Small Jennings
Finance Small Jennings Hayden
Sewer Jahp Loebbaka ?
Health & Sanitation Loebbaka ? Jahp
Streets & Alleys Jennings Harker Small
Trees & Parks Harker Small Jennings
Business & Economic Development Comm. Small
Park Commission Harker
Plan Commission Dollman -e N KS r N low
Beecher Building Advisory Comm. Small
Human Resources & Senior Community Loebbaka
School Community e s L L al.ri A)
Kendall County Emergency & Disaster Dollman
Chamber of Commerce ?
Library Board Hayden
Emergency Services & Disaster Coordinator Jahp
Yorkville Bristol Sanitary District Jahp
/9:Py- 7
MAYOR Robert Davidson, Jr . , 507 W. Madison Ct . ( 553-7204 ) - 1987
CITY CLERK Luanne J . Erickson, 507 Heustis . ( 553-6222) - 1987
CITY TREASURER Sandra Lee Loebbaka, 118 Blackberry Ln. ( 553-5441 ) - 1987
ALDERMEN: Ward 1 - Clifford Jahp , 509 Blaine ( 553-5699) - 1985
Larry Small , 508 W. Washington ( 553-5721 ) - 1987
Ward 2 - - • - - _ Res(cry&bIS
Blaine Harker , 209 E. Fox ( 553-5605 ) - 1987
Ward 3 - Fred Dollman, 206 E . Main ( 553-5256) - 1985
James Hayden, 405 E. Main ( 553-0030) - 1987
Ward 4 - Lawrence Jennings , 103 E . Countryside Pkwy . ( 553-6444)
1985
Gregory Loebbaka, 118 Blackberry Ln. ( 553-5441 ) - 1987
POLICE CHIEF - Richard Randall , 501 S . Main ( 553-5131 )
PUBLIC WORKS DIRECTOR - James T. Johnson, E. Van Emmon St. (553-7079)
RECREATION DIRECTOR - Suzzette Heth, Corneils Rd. , Bristol ( 553-7440 )
BEECHER BUILDING COORDINATOR - Suzzette Heth, Corneils Rd., Bristol
(553-7440)
COMMISSIONS
BUSINESS & ECONOMIC DEVELOPMENT (3-YEAR TERMS)
(2nd Tuesday)
Ron Cobb, 1207 Deer St 1985
1985
1985
Sue Thanepohn, 608 Heustis 1986
Rodney Olson, 1102 Prairie 1986
1986
Richard Zeiter , Box 19 1987
Al Spera , 202 W. Van Emmon 1987
Steve Heubel , 104 Countryside Pkwy 1987
HUMAN RESOURCE COMMISSION (3-YEAR TERMS )
(3rd Monday)
Edward Richter , 509 W. Madison Ct 1985
Eda Coleman, 217 W. Kendall 1985
Leone Olson, 908 State 1986
Robert Frye , 1009 S . Main 1986
Chairperson, Identa Austin, 712 N. Bridge 1987
Linda Petty, 808 State 1987
Bessie Lough, 304 E. Ridge 1987
PARK COMMISSION (3-YEAR TERMS)
Patty Kenton, 204 W. Kendall 1985
Robert McNelis , 403 W. Somonauk 1985
Candy Barkley , 305 W. Fox 1986
Chrmn. , Joyce Ward, 606 Heustis 1986
Naydene Pierce , 803 Bristol Rd 1987
1
ZONING BOARD OF APPEALS ( 5-YEAR TERMS )
Curtis Medin, 504 W. Washington St 1986
Tom Lindblom, 408 W. Fox 1987
Donald Walters , 602 Heustis St 1987
Chrmn. , Martin Behrens , 202 W. Main 1988
James Mauser , 516 W. Madison 1988
Delmar Becker , 401 W. Madison 1989
Greg Huber , 106 E. Washington 1989
PLAN COMMISSION (4-YEAR TERMS )
(4th Tuesday)
Harold Feltz , Rt . 1 , Box 59 1985
Mary Kay Price , 203 E. Main 1985
B. James Kenton, 204 W. Kendall 1986
Jerry Groner , 117 W. Van Emmon 1987
George Stewart , 905 Morgan 1987
Clarence Holdiman, Rt . 47 1987
Don Ament , Rt . 126 & 71 1987
Lawrence Langland, 226 Elizabeth 1988
Charles Beaudry, 1012 Sunset 1988
LIBRARY BOARD (3-YEAR TERMS)
Mary Ellen Ellis , 207 W. Kendall 1985
James Brant , 402 Heustis 1985
James Hayden, 405 E. Main 1985
Martin Behrens , 202 W. Main 1986
Mary Olson, 605 State St 1986
Sandy Stewart , 905 Morgan 1986
Marilyn Thompson, 306 Walter 1987
Jan Tronc , 406 Heustis 1987
Joyce SKinner , 309 W. Fox 1987
DIRECTOR, Mary Thomas , 310 W. Washington
BEECHER BUILDING ADVISORY
Chairman, Dick Walker , 110 W. Main
Vernon Florence, 307 E. Fox
Ken Johnson
James Follmer
Cheryl Nelson