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City Council Minutes 1984 09-06-84 (special cc) MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON SEPTEMBER 6 , 1984 . Mayor Davidson called the meeting to order at 8:00 p.m. and led the Council in the Pledge of Allegiance to the Flag. Clerk Erickson called the roll as follows : Ward 1 - Small - Present Jahp - Present Ward 2 - Harker - Present Barkley - Present Ward 3 - Dollman - Present Hayden - Present Ward 4 - Jennings - Present Loebbaka - Present A quorum was established . ORDER OF BUSINESS 1 . TAX LEVY 1984-85 Attorney Kramer reported that he had the levy checked by the Kendall County Clerk ' s office and all looked fine . Alderman Jennings moved to pass ORDINANCE #11984-14 entitled "AN ORDINANCE FOR THE LEVY & ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1 , 1984, & ENDING APRIL 30, 1985 FOR THE UNITED CITY OF THE VILLAGE OF YORKVILLE. KENDALL COUNTY, ILLINOIS", seconded by Alderman Small . Clerk Erickson called the roll as follows : Barkley - Aye Loebbaka - Aye Harker - Aye Hayden - Aye Small - Aye Jahp - Aye Dollman - Aye Jennings - Aye Motion carried 8-0 . 2 . 1984 STREET MAINTENANCE MFT PROGRAM Alderman Jennings reported that two sealed bids were received for the 1984 Street Maintenance MFT Program as follows : Geneva Construction Co . $30 , 674 . 50 Aurora Blacktop , Inc . 27 . , 389 .00 The low bid was $ 1466 above the Engineer ' s Estimate . City Clerk received a letter from IDOT recommending award of bid to low bidder, Aurora Blacktop, Inc., contingent on receipt of a letter of justification from them. A copy of the letter of justification sent to IDOT from Baxter & Woodman, Inc . was received . Alderman Jennings moved to accept the low bid of Aurora Blacktop , Inc . in the amout of $27,389.00 contingent on receipt of a letter of recommendation from IDOT approving Baxter & Woodman's letter of justification. Motion was seconded by Alderman Harker . Clerk Erickson called the roll as follows : Jahp - Aye Barkley - Aye Small - Aye Dollman - Aye Jennings - Aye Loebbaka - Aye Hayden - Aye Harker - Aye Motion carried 8-0 . Alderman Jennings moved to adjourn the meeting, seconded by Alderman Jahp . Motion carried 8-0 . c CITY C' ERK BAXTER & WOODMAN, INC. ENVIRONMENTAL ENGINEERS •67$RIDGEFIELD ROAD • CRYSTAL LAKE.ILLINOIS 50015 • $15 5611-1250 HJALMAR S. SUNDIN FRANK R. FABBRI -GEORGE F. HECK OTTO LALT£R. LARSEN IE V ' -' .St`1� t' ` T JEROLD A. BUCKLES DONALD R. SCHWEGEL FRANK I.. WELLINERTS HOWARD E. RIECK t\1X ci-x-4erse- X co% ToL...... L.a . Subject : ch4 Maintenance Program Dear tn - V.ON. t : . _ • Sealed b s for the subject project were, received on eR at t0•.oo Arw. and results are as follows : o�n��c �...a��.. •,.._.Qo. $ 30 (9i'4 .S0 $ 7-1 .3 PR . (.o .�.:,,. M:a.. $ Enginee s' Estimate approv:by I .D.O.T. $ 2.Skg43,00 . All bids were tabulated and checked and found to be correct as read. The low bid is $ t44(oe0o above/404.w our estimate . We recommend award of the contract to K=N-,.,r,,_B%c,,LL4-,pp ...c. in the amount of oo , subject to the approval rot off' the Department of Trantportation. Very truly yours, BAXTER & WOODMAN, INC . ENVIRONMENTAL ENGINEERS • H , oi 4) 0 E0 II 0 41 0 "1,4 a a.. • r•1 di 3 La H i Z 1:14 171 -u• J r,, o a \ \ \ \ \ \ \ \ \ .1� _ QQ o O 0 r o N -� d ° 0 f `9 �' .9 N (` -- 4•0 k 3 I" -4* ,, : a1 \ \ ' o \,\ \ \ k \ \ \ \ \ \ \ \ \ o \ \°41\,I : -+ a O 0 Q \ '9 M r 9 o e. 4 C U „ °t' °\ \ \ \ \ o g\ ,,\ 1,,\ ‘,., V 1 r as 0 `9 N IJ N — A ca ;" 0 if 1 r;i1 .Q 00° d- ;�0 0 00 a 0 a' Cr El H N Cr r aJ J — J, 0 N Ca CI) i.2 c 1 1 % ` % %A 0\ \ % % 1 N z¢ w t N y V' °O — M - N— 4CI 00 .� wa aaw 41 co d J 4 0 0 p 4 � 04 {s.� x o or V iz cg 4.1 a4 a It: i y d a ci o : a o ;; . WI cdr -vg 4-i �� rk)11 El §-y i '-e or -IA 1 3 1 -e (3 , -4 Id ,e- i .. ; - i a -+: p1 f , 1 1q ell . g ' ? W 4 H : ..1 •A ._,. \n _9 ti 46 C1' a Illinois Department of Transportation Division of Highways/District 3 700 East Norris Drive/Ottawa, Illinois/61350 August 31, 1984 Mrs . Luanne J. Erickson City Clerk 610 Tower Lane Yorkville, IL 60560 CITY - MFT Yorkville Section 84-00000-00-GM LETTING RESULTS Dear Mrs . Erickson: The following indicates the results of bids received at the letting held on August 31, 1984 at 10 : 00 A.M. 1. Low Bidder: Aurora Blacktop 2. Contractor' s Bid: $27, 389 3. Approved Estimate : $25 ,943 4. Comparison of Bid with Estimate: Low bid is 5 . 6% over the estimate. 5 . Irregularities : None 6. Action Taken by Local Agency: City Council will award to the low bidder at the next meeting. 7. Prequalification of Bidders : Required - Satisfactory Affidavit Received. 8. Recommendations/Comments : The Department will concur in an award contingent on receipt of an acceptable letter of justification. Sincerely, R.H. Blasius District Engineer 2l9 By: Donald U. Oldman District Engineer Local Roads& Streets cc: Baxter & Woodman, Inc. HLP:mp y� v fir> BAXTER & WOODMAN, INC. ENVIRONMENTAL ENGINEERS 8678 RIDGEFIELO ROAD • CRYSTAI IAKE,ILLINOIS 60014 • 818 456.1260 August 31, 1984 Mr . R. H. Blasius, District Engineer Illinois Department of Transportation Division of Highways, District 3 700 East Norris Drive Ottawa, Illinois 61350 Attention: Mr. Donald Oldman, Local Roads and Streets Subject: Yorkville - 1984 Maintenance Program Dear Mr. Blasius: Sealed bids for the subject project were received today at 10: 00 A.M. at the City of Yorkville. The low bidder, Aurora Blacktop, Inc. , was $1, 446.00 (5.6%) above the approved estimate of cost. We have reviewed our estimate of cost which was prepared in May of this year. Since the estimate was made, the price of liquid asphalt to the contractor has increased approximately $15.00 per ton. It was also noted that the labor in general has increased. The teamsters received a slight raise in June by the contract, the operating engineers received both wage and benefit increases, and the laborers obtained an increase in their benefits. Based on these increased costs to the contractor , we request the Department concur with our recommendation of award to Aurora Blacktop, Inc. If you have further questions, please feel free to contact us. A copy of the bid tabulation is attached for your information. Very truly yours, BAXTER & WOODMAN, INC. ENVIRONMENTAL ENGINEERS Al Gunderson AG:ch Encl. 84169 cc: ✓4. T. Johnson, Director of Public Works -