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City Council Minutes 1984 12-20-84 MEETING OF THE REGULAR MEETING OF THE CITY COUNTIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY , ILLINOIS , HELD AT CITY HALL ON DECEMBER 20, 1984 . Mayor Davidson called the meeting to order and led the Council in the Pledge of Allegiance to the Flag . Clerk Erickson called the roll as follows : Ward 1 - Small - Present Jahp - Present Ward 2 - Barkley - Present Harker - Absent Ward 3 - Dollman - Present Hayden - Present Ward 4 - Jennings - Absent (arrived later ) Loebbaka - Present A quorum was established . MINUTES - Alderman Dollman moved to approve the minutes corrected as follows , seconded by Alderman Jahp : 1 . Under "bills" line 9 , delete "Dollman" and add "Loebbaka" as the second to the motion . Motion carried . Alderman Jennings arrived . Clerk Erickson requested that Alderman, when they second a motion , add their name , for clarification purposes . BILLS - Alderman Small moved to authorize payment of the bills as presented including payments for two semi-annual insurance policies , the SMP for $7 , 321 . 10 and the business automobile policy for $ 1 , 988.45 . Alderman Jennings seconded the motion. Clerk called the roll as follows : Barkley - Aye Loebbaka - Aye Hayden - Aye Small - Aye Jahp - Aye Hayden - Aye Dollman - Aye Motion carried . ATTORNEY ' S REPORT - Attorney Kramer stated that the Perkin ' s Subdivision plat would not have to be routed through the channels of the Plan Commission due to it being purchased by the EMS, a governmental body. They will need to comply with the City 's Subdivision Control Ordinance , if new construction is ever placed upon the parcel of land . Alderman Jennings recommended approval of the Petition for zoning of the EMS property, seconded by Alderman Small . Motion carried . /n/9g0,e 's R-e pet i Yellow warning lights and signs will be placed by the EMS entrance . The state has been requested to look at the stop lights at 47 & Van Emmon and send someone out to update the components . The city will pay for the updating , and be reimbursed by the state as is the policy. This should keep the Rt . 47 lights green, unless there is traffic on the side streets on Van Emmon . Mayor Davidson reported that he received a letter of resignation from Alderman Harker for his Ward 2 Alderman position since he has moved from j( the ward. He thanked Alderman Harker for his expertise in serving on the council . There will be an appointment for the Ward 2 vacancy at the next meeting . CITY CLERK - Clerk announced a organizational meeting of the Sesquecentennial Committee to meet with the area ' s organizations , on January 7 , 1985 at 7 : 00 p .m . at the Beecher Building . The next City Council regular meeting date will be January 10 , 1985 at 8 : 00 p . m. at city hall . Alderman Jenning moved to refer the petition presented to the council by the Clerk regarding Mary Warpinski ' s request for special use permit to operate a day-care center at State & W. Fox Street to the Plan Commission for a Public Hearing on January 22 , 1985 at 7 : 00 p.m. at the City Hall . Motion was seconded by Alderman Dollman. Motion carried . PAGE 2 85 TREASURER ' S REPORT - Alderman Dollman moved to approve the Treasurer ' s October and November 1984 reports , seconded by Alderman Hayden. Clerk called the roll as follows : Dollman - Aye Hayden - Aye Jennings - Aye Barkley - kAye Small - Aye Loebbaka - Aye Jahp - Aye Motion carried . Treasurer Huston reported that there will he a 5% reduction in the monthly sales tax allotment until the tax owed the county is paid back. The accounting of the matter goes back 7 years . POLICE REPORT - Alderman Dollman moved to approve the Police Department reports , seconded by Alderman Barkley. Motion carried. Chief Randall reported that there are a few safety problems with the new bridge, and will be discussed with state representatives when they meet to walk the bridge . PUBLIC WORKS DEPARTMENT - Alderman Small moved to approve the reports of the Public Works Department , seconded by Alderman Jahp . Motion carried . BEECHER BUILDING & RECREATION DEPT. REPORTS - Alderman Hayden moved to approve the reports of the Beecher Building and the Recreation Department , seconded by Alderman Jennings . Motion carried. BUSINESS & ECONOMIC DEVELOPMENT COMMISSION - It was reported that $500,000 Will be received from the State of Illinois for a water tower for use in radium treatment & the low pressure problem. Mayor Davidson reported that he plans to set up a joint meeting with Plano & Oswego for discussion on common problems. Yorkville will host the first meeting sometime in February . PLAN COMMISSION - Alderman Jennings moved to recommend to Kendall County that the Ament Petion be approved , seconded by Alderman Barkley. Clerk called the roll as follows : Small - Aye Hayden - Aye Loebbaka - Aye Jahp - Aye Dollman - Aye Jennings - Aye Barkley - Aye Motion carried . The next meeting will be January 22 , 1985 at 7 : 00 p .m. at City Hall . BEECHER COMMUNITY BUILDING ADVISORTY COMMITTEE - Alderman Hayden reported the committee did not meet due to lack of agenda . SESQUECENTENNIAL COMMITTEE - The next meeting will be held January 7 , 1985 at the Beecher Building. Organizations of the area have been invited to attend for input of their own ideas . Letters have been sent out to organizations requesting their attendance , support and ideas . OLD BUSINESS - Alderman Hayden requested more information on the water tower grant . Mayor Davidson stated that none of the paper work has been received to date and it will most likely be under control of the EPA. COMMITTEE REPORTS BUILDING & ZONING - Aldeman Jennings announced there will be a committee meeting on January 3 , 1985 at 8 : 00 p .m. at City Hall . WATER - Alderman Loebbaka reported that he has received information back on the radium survey. The information will be discussed at the January 17 , 1985 committee meeting at the water tower . Alderman Loebbaka reported that he received information from the insurance representative regarding boiler machinery policy along with an Inspector ' s Guide to well inspections . it will be discussed at the January 17 , 1985 PAGE 3 Jk ,X) committee meeting . YORKVILLE EMERGENCY SERVICE & DISASTER - Aldeman Dollman reported a list of emergency procedures was given to Chief Randall . PUBLIC PROPERTY & BUILDINGS - Alderman Hayden expressed the City' s condolences on the passing of James Stark . FINANCE - Alderman Small reported on the December 6 , 1984 committee meeting. Alderman Small moved to pay the school district $4 , 474 . 42 for engineering fees regarding the parking, lot , seconded by Alderman Dollman. Clerk called the roll as follows : Barkley - Aye Loebbaka - Aye Hayden - Aye Small - Aye Jahp - Aye Dollman - Aye Jennings - Aye Motion carried . Alderman Small moved the vacation policy amendment be approved and made a part of the Employee Manual , seconded by Alderman Loebbaka . Clerk called the roll as follows : Jahp - Aye Barkley - Aye Small - Aye Dollman - Aye Jennings - Aye Loebbaka - Aye Hayden - Aye Motion carried . Committee authorized $ 50011 to the Sesquecentennial Committee to help them initiate plans . Alderman Small moved to authorize expenditure of $585 . 00 for 4 tumbling mats for the Recreation Department , seconded by Alderman Jennings . Clerk called the roll as follows : Dollman - Aye Hayden - Aye Jennings - Aye Barkley - Aye Small - Aye Loebbaka - Aye Jahp - Aye Motion carried . Attorney Kramer is checking into the statutory law and with the auditor ' s policy regarding the requirement of 3 signatures on checks being reduced to 2 signatures . Budget proposals are to be turned into the Budget Officer by January 24 , 1985 . Treasurer Huston will devise a form to be used . Treasurer Huston reported that the PLS Microsystems software will not handle a payroll program and the matter is being looked into further . SEWERS - Alderman Jahp requested Attorney Kramer to look into the legality of the sewer maintenance fee , and how the costs were derived . The next meeting is January 3 , 1985 at 8 : 00 p .m. at the water tower . TREES & PARKS - Alderman Jennings reported that Suzzette Heth is authorized to teach the next tumbling class at the standard fee . John Bazan has contacted the city regarding the purchase of blue spruce trees, along with the request he be paid for the trees already planted at the Beecher Building. The matter was referred to committee . STREETS & ALLEYS - Alderman Jennings announced the next meeting is January 3 , 1985 at 7 : 30 p.m., for the purpose of studying the 12 streets that have been selected for the 1985 street maintenance program. Alderman Jennings moved to adopt RESOLUTION #1984- 125, appropriating $ 17, 840.00 of Motor Fuel Tax funds ror the purpose ot ' the 1985 street maintenance program for materials & labor , seconded by Alderman Hayden. Clerk called the roll as follows : Barkley - Aye Jennings -Aye Jahp - Aye Loebbaka - Aye Hayden - Aye Dollman - Aye Small - Aye Motion carried . 01 ? 531 PAGE 4 J HEALTH & SANITATION - Alderman Loebbaka announced the next meeting will be January 3 , 1985 at 7 : 30 p.m. at the water tower . UTILITIES - Alderman Barkley moved to authorize the Mayor to execute ORDINANCE #84-15, amending Ordinance #3-80 I.B.T.C. Agreement, seconded by Alderman Jennings . Clerk called the roll as follows : Dollman - Aye Loebbaka - Aye Barkley - Aye Small - Aye Jennings - Aye Hayden - Aye Jahp - Aye Motion carried . YBS BOARD, - Alderman Jahp thanked Ralph Pfister for the tour of the YBSD facilities , and suggested it being a very worthwhile tour for anyone interested . The next meeting is January 21 , 1985 at 7 : 00 at Dallas Ingemunson ' s office . CHAMBER OF COMMERCE - Alderman Barkley reported that J.T. Johnson's name is on the list for nomination to the Board of Directors representative from the City . Dean Fisher will be the liaison from the Chamber regarding the Sesquecentennial events . Alderman Dollman moved to adjourn the meeting, seconded by Alderman Small . Motion carried . CLQ.f�/ CYfY CLERK BILLS APPROVED AT DECEMBER 20 , 1984 MEETING Acc ' t Item Inv. # Amount For GENERAL FUND 01 -01 Streets & Alleys 425 Aurora Blacktop 6413 279 . 45 Cold Mix 431 Raymond Collins 66 . 99 Work Boots 431 Robert Fleckinger 66 . 99 Work Boots 433 Yorkville Hardware 105 . 67 Hand Tools 499 L.W. Johnson 95 . 00 Hand Tools Total $ 614 . 10 01-03 Sewer 461 L .W. Johnson $95 . 00 City Maps 01-04 Trucks , Tractors , and Equipment 462 Yorkville Auto Parts 162 . 75 Gasket , Battery, Oil 462 Dyna-Tite Corp . 6603 56 . 85 Wire and Fasteners 465 Ricks FS 265 .67 Gasoline Total $485 . 27 01-05 Health and Sanitation 467 Tri-County Scavenger $3 , 932 . 00 November Services 01-06 Police 427 Hornsbys Store 60030 13 . 47 Film 431 Barry Groesch 20 . 19 Gloves 431 Ray O ' Herron Co. 374 . 02 Uniforms 436 McCarty Fire Equip . 12 . 13 U . P . S . Charges 436 Pauline Usry-Petty Cash 13 . 34 Postage 445 Aurora College 135 . 00 Seminar 11/2/84 445 Aurora College 220 . 00 Workshop 445 IL Assoc . of Chiefs of Police 110. 00 Winter Conference 445 Physicians Desk Reference 25 . 95 Desk Reference 445 Pauline Usry 8 . 93 Class Expense 465 Union 76 18 . 74 Gasoline 465 Ricks FS 638 . 78 Gasoline 499 Safari Market 16 .01 Supplies Total $ 1 , 606 . 56 01 -12 City Parks 448 Yorkville Hardware 42 . 70 Christmas Decorations 475 Comm. Ed. EH55-AP-3084-A 23 . 30 Monument Total $66 . 00 01- 15 Future Planning 411 James B . Clarage & Assoc . $250. 00 4th Quarter Services 01 -22 Police Station 422 York. Plumbing & Pump 7375 116 . 68 Replace Stool 422 Cntrysd . True Value 22 . 28 Supplies 422 Hornsbys Store 14 . 89 Supplies 422 McKee Door Sales 145 . 98 Repair 422 Yorkville Hardware 19 . 52 Ceiling Repiar 475 AT & T 72 . 71 Service 475 IL Bell Telephone 289 . 10 Service 477 Bristol Lumber 19 .99 Molding Total $701 . 15 01 -24 Maintenance Building 422 Bristol Lumber 142 . 32 Repair Windows 475 IL Bell Telephone 122 . 81 Service Total $265 . 13 01-26 Beecher Building 422 Aaren Pest Control 17238 $ 15 . 00 Nov . Service 01-27 Yorkville Library 422 MAR Electric 30840 $ 101 . 33 Light Bulbs 01-30 Street Lighting 475 Comm. Ed . EAP75477 44 . 00 Service 475 Comm. Ed . EAP71881 1 , 332 . 52 Service Total $ 1 , 376 . 52 01 -37 Building & Zoning 401 John N. Schneider 60. 00 Inspections 444 L.W. Johnson 95 . 00 City Maps 445 Building Officials & Code Admin. 9723 120.00 BOCA Membership 460 James B . Clarage & Associates 950 .00 Ordinance Review Total $ 1 , 225 .00 01-40 Finance 406 Fort Dearborn Life 238 .98 Life insurance 406 Kendall County HIA 2 , 713 .00 Health Insurance 407 Barry Groesch 20 . 00 Vision Assistance 407 J .T. Johnson 150 . 00 Vision Assistance 435 Luanne Erickson-Petty Cash 4 .94 Recording Tape 435 WJM Business Products 8 . 30 Payroll Ledgers 436 Luanne Erickson-Petty Cash 10.45 Postage 438 TRW 9449 533 . 50 Computer Maintenance Contract 445 IL Municipal League 264 .00 Dues 461 Ken. County Record 270. 00 Annual Report 475 IL Bell Telephone 97 . 68 Service 499 Robert E. Davidson 34 . 77 Water Tower Meeting 499 Luanne Erickson-Petty Cash 25 . 00 Memorial 499 Fox Valley Shopping News 34 . 00 Action Sign 499 Government-Info. Services 58 .00 Shared Revenues Report 499 L.W. Johnson 25 .00 City Map 499 Judy ' s Flowers 48 . 00 Flowers 499 Safari Market 30. 74 Coffee , etc. Total $4,566.36 TOTAL GENERAL FUND $15,299.42 10 WATER OPERATIONS 10-54 Travel and Meetings 455 Triton College $76 . 00 Seminar Fee 10-55 Materials & Supplies 418 Fox Ridge Stone 215 . 08 Pea Stone 418 Water Products Co. 45149 120 .63 Clamp & Risers 418 Water Products Co. 45044 95 . 00 Copper Tube 418 Water Products Co . 44643 43 . 71 Repair Clamp 418 Water Products Co. 44475 43 . 71 Repair Clamp 438 TRW 9449 799 . 50 Computer Maintenance 451 Luanne Erickson-Petty Cash 3 . 46 Water Samples 452 Weldstar 161516 12 .00 Cylinder Rental 472 The Office Works 207 .42 2 Computer Stands Total $ 1 , 540. 51 10-57 Publications & Dues 461 L.W. Johnson $95 .00 City Maps 10-58 Utilities 475 Comm. Ed. EP14-AP-33737 2 , 322 . 85 Service 475 NI Gas 3168761603 85 .46 Service Total $2 , 408 . 31 10-59 Transfers 700 National Boulevard Bank 1 , 795 . 83 701 Water Depreciation Fund 240 .00 Total $2 , 035 .83 TOTAL WATER OPERATION $6, 155.65 20 MOTOR FUEL TAX FUND 20-68 Street and Road Maintenance 425 Aurora Blacktop 6324 25831 . 50 1984 Maintenance 425 Central Limestone 177 . 60 Shoulder Work 425 Ricmar Industries 65697 302 . 90 Calcium Chloride 425 TBA Consolidated 2291 517 . 50 Calcium Chloride TOTAL MOTOR FUEL TAX FUND $26,829. 50 22 MOTOR VEHCILE TAX FUND 70-430 Aurora Concrete Prod. 4640 330. 80 Rt . 47 Storm Sewer 430 Farmers Elevator 566 . 31 Storm Sewer Extention 430 Willman-Groesch 1 ,658 . 50 Curb on Van Emmon TOTAL MOTOR VEHICLE TAX FUND $2, 555 .61 32 CAPITAL IMPROVEMENT REPIAR & REPLACEMENT 74-473 Yorkville Equipment 696 $218.00 Repair MF 30 40 SEWER MAINTENANCE FUND 76-424 Great Lakes Contractors 67468 $27 .68 Masonry Blade 50 BEECHER COMMUNITY BUILDING 78-422 Fox River Foods 814199 7 . 31 Coffee Filters 422 Janco Chemical Supply 44443 165 . 39 Janitorial Supplies 475 NI Gas 22 . 84 Service 499 Kendall County Record 7 .90 Rental Ad TOTAL BEECHER COMMUNITY BUILDING $203.44 70 PARK COMMISSION 82-401 Suzzette Heth 8 . 48 Nov . Mileage 427 Hornsby ' s Store 19 .69 Posters & Decorations 427 Lorenz Concessions 21 . 00 Ring & Stickons 492 John McKinney 270. 00 Basketball Program 492 Bill Stenson 20. 00 Santa Claus TOTAL PARR COMMISSION $339. 17