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City Council Minutes 1983 08-11-83 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY , ILLINOIS , HELD AT CITY HALL ON AUGUST 11, 1983 . Mayor Davidson called the meeting to order at 8 :00 P.M. and led the Council in the Pledge of Allegiance. Clerk Erickson called the roll as follows : Ward 1 - Small - Present Jahp - Present Ward 2 - Harker - Absent Tilton - Present Ward 3 - Hayden - Present Dollman - Present Ward 4 - Loebbaka - Present Jennings - Present A quorum was established. Alderman Dollman moved to waive the reading of the minutes from the July 28 , 1983 meeting and approve them as presented, seconded by Alderman Jennings . Motion carried 7-0 . Alderman Jennings moved to waive the reading of the bills: and authorize payment of bills presented, seconded by Alderman Loebbaka. Roll call vote was taken as follows : Hayden - Aye Dollman - Aye Jennings - Aye Loebbaka - Aye Tilton - Aye Small - Aye Jahp - Aye Motion carried 7-0 . Alderman Harker was absent from voting. ATTORNEY - Attorney Kramer presented two recent pieces of legislation. The first is a Labor Act which exempts any municipalities with 25 or less full-time employees . This act will affect Yorkville in the future . It excludes elected officials , department heads and commission members . The second piece of legislation is the Freedom of Information Act which provides for a central list for records that are available and where they are located. The bill was referred to Alderman Jennings for study with his committee . Alderman Harker arrived at 8 : 10 P.M. Attorney Kramer presented the Intergovernmental Police Service Agreement K to be signed by Mayor Davidson and forwarded to the other Municipalities for signatures . Montgomery was added to the agreement. The Raffle Ordinance was referred to committee for further study by motion of Alderman Jahp and second by Alderman Harker. Motion carried 8-0 . Meeting will be September 29 , 1983 at the Water Tower. Attorney Kramer reported( that he received a counter claim suit from Chicago Title requesting unvacation of the Street in question to provide access to the lot due to a lost easement regarding Jeff Ellis ' lot on Madison St. The matter was referred to the Streets & Alleys Committee for discussion. The Solicitor' s Ordinance , with the four (4) changes incorporated into it , is ready for the Mayor' s signature. MAYOR' S REPORT - Alderman Harker moved to accept the resignation of Administrative Assistant , Elden Madden , effective September 30 , 1983 , with regrets . Motion was seconded by Alderman Jennings . Motion carried 8-0 . Alderman Jennings moved to accept the resignation of City Secretary , Marilyn Merkel , effective October 31, 1983 , with regrets . Motion was seconded by Alderman Jahp. Motion carried 8-0 . TREASURER - Alerman Jennings moved to approve the Treasurer' s Report as presented, seconded by Alderman Loebakka. Roll call vote was taken as follows : Jahp - Aye Loebbaka - Aye Jennings - Aye Dollman - Aye Tilton - Aye Hayden - Aye Small - Aye Harker - Aye Motion carried 8-0 . POLICE - Alderman Jennings moved to approve the Police Department Reports , seconded by Alderman Harker. Motion carried 8-0 . ADMINISTRATIVE ASSISTANT - Alderman Jennings moved to approve the report of the Administrative Assistant , seconded by Alderman Jahp. Motion carried 8-0 . Page 2 August 11, 1983 PUBLIC WORKS DIRECTOR - Alderman Dollman moved to approve the reports of the Public Works Department , seconded by Alderman Loebbaka. Motion carried 8-0 . BUSINESS & ECONOMIC DEVELOPMENT COMMISSION - Alderman Small attended the meeting on August 10 , 1983 . Discussion centered on the types of businesses & industry they wished to attract to the area. HUMAN RESOURCE COMMISSION - Alderman Loebbaka recognized the successful job completed by the Human Resource Commission in the recent Blood Drive. The next meeting will be August 15 , 1983 at 7 : 30 P.M. PARK COMMISSION - Alderman Hayden reported the next meeting will be August 23 , 1983 at the Water Tower Conference Room at 7 : 30 P.M. Alderman Hayden reported that he has not been able to contact Dr. Scholle to date regarding the work needed on the light poles . Alderman Hayden reported that the rules for the tennis courts should be more adequately enforced. Discussion was held on the tennis court lights. It was suggested to look into a 60 minute timer along with the regular timer , so that when the courts are not in use the lights will be disengaged. SENIOR COMMUNITY - Alderman Loebbaka reported that he met with a committee and they expressed concern that their uses of the Beecher Building are not covered by rules . The matter will be investigated. OLD BUSINESS - Alderman Tilton will have a computer update meeting at the Water Tower on August 18, 1983 at 8:00 P.M. COMMITTEE REPORTS BUILDING & ZONING - Alderman Hayden reported that a letter was received from the Y-Mart regarding voluntary annexation . There will be a meeting with the committee for discussion. POLICE - Alderman Dollman moved that upon committee recommendation , the City advertise for bids for a new gas-fired, V-8, full-size , police squad car to be purchased, and for the sale of the 1980 Chevrolet Impala, bids to be received by the City Clerk ' s office until September 20 , 1983 at 3 :00 P.M. and acted upon at the September 22 , 1983 meeting. Motion was seconded by Alderman Jennings . Roll call vote was taken as follows : Dollman - Aye Loebbaka - Aye Harker - Aye Jahp - Aye Jennings - Aye Hayden - Aye Small - Aye Tilton - Aye Motion carried 8-0 . There will be a Police committee meeting August 18, 1983 at the Water Tower at 8 :00 P.M. PUBLIC PROPERTY & BUILDINGS - Alderman Tilton moved to authorize purchase of the fire-door in the Austin Room at the Beecher Building at a cost of $985 .00 , seconded by Alderman Loebbaka. Roll call vote was taken as follows : CI Jahp - Aye Loebbaka - Aye Jennings - Aye d Dollman - Aye Tilton - Aye Hayden - Aye 60 a citY Small - Aye Harker - Aye Motion carried 8-0 . �a FINANCE - Alderman Small reported that the Tax Levy Ordinancenis ready to be presented at the -t 25 , 1983 meeting S,2p+. $' SEWER - Alderman Jennings reported that committee discussion was held regarding imposing a sewer user fee by the City of Yorkville , but due to the recent possibility of the Yorkville-Bristol Sanitary District raising their rates , the committee has decided to no impose a City User Fee at this time . TREES & PARKS - The subject of Christmas decorations has been referred back to committee for further discussion . STREETS & ALLE+YS - Alderman Harker reported that bids will be received until 10 : 30 P.M. on August 23 , for the Various Streets Maintenance Program at the office of the City Clerk. Page 3 August 11, 1983 Alderman Harker reported that Perkins Builders will do the Sidewalk job on the east side of Bridge Street in the downtown area. Alderman Harker reported that the curb job on Van Emmon Street (West) is completed between S . Main & State Streets . HEALTH & SANITATION - Alderman Jennings reported that the weed problem areas were discussed at the August 4, 1983 committee meeting. Officer Millen will compile a list of those who have been notified. LIGHTS , TELEPHONE , GAS & CABLE TV - Alderman Jahp reported on the August 4 , 1983 committee meeting with Bill Pennington of Centel Cable TV. Notice has been published in the Kendall County Record requesting property owners to water the sod that was put down by Centel Cable TV. LIBRARY BOARD - Alderman Hayden reported there were problems with the telephones at the new library. Administrative Assistant, Madden , reported that he talked with Commonwealth Edison and there will be no charge for the lights and air-conditioning, but will be a charge for the heating bill. In talking with Illinois Bell Telephone , he was told to get in touch with them after the strike is settled. YBS BOARD - Alderman Jahp reported that there will be a meeting on August 15 , 1983 at 7 :00 P.M. at Dallas Ingemunson' s office . Alderman Harker moved to adjourn the meeting, seconded by Alderman Jennings . Motion carried 8-0 . Ci ly Clerk JULY, 1983 Approved August 11 Meeting GENERAL FUND Kendall Co. HIA - Health Insurance Premium (1-43-906) 2856.00 Yorkville Post Office - Envelopes (1-43-911) 439.40 Blaine Harker - Toll calls $12.25 (1-43-914) ; Conference Expense 127.77 $115.52 (1-43-913) Sikich,Gardner & Co. - Progress billing for Audit (1-43-905) 1800.00 Gregory Sibenaller - Vision assistance (1-43-923) 49.00 Ronald Diederich - Vision assistance (1-43-923) 50.00 Thomas Barna - Vision Assistance (1-43-923) 156.00 John Kennedy - Dental assistance (1-43-923) 82.00 Harold O. Martin - Dental Assistance (1-43-923) 38.00 Fort Dearborn Life Ins. -Life Insurance Premium (1-43-906) 259.24 Northern 111. Gas Co. - 3168761603 Maint. Bldg. $14.16 (1-38.4-766) ; 28.77 3119024903 Beecher Bldg. $14.61 (1-38.6-800) The Hartford - Endorsement premium-Workmens Comp. (1-43-903) 904.00 Business Products Inc. - Inv. A072907 (1-43-915) 11.52 Ill. Bell Telephone Co. - 553-5513 Library-Installation (1-38.7-817) 256.54 Yorkville Appl.& Furniture- Mini blinds for Beecher Bldg. (1-38.6-803) 452.00 Quill Corp. - Office Supplies (1-43-915) 57.55 Luanne Erickson, City Clk.- Reimburse petty cash: Postage (1-43-911) 10.05 R.W.O. Communication, - Repair battery charger (1-35-602) 19.10 Electronics,Inc. Anderson-Bushnell - Liquid paper, pen & ink (1-35-603) 7.34 Business Products,Inc. - Inv. A072202 Paper,Bicycle ribbons,tape $81.42 114.32 (1-35-603) ; Inv. A080405 Note book & index $32.90 (1-35-613) Ray O'Herron Co. , Inc. - Inv. 106712 Shirts,trousers,flags (1-35-604) 261.36 McCarty Fire Equipment - Inv. 1561 UPS charge (1-35-605) 3.44 Wayne Millen - Expense-High Risk Felony Arrest Seminar (1-35-607) ) 6.91 Thomas Barna - Expense-High Risk Felony Arrest Seminar (1-35-607) 9.85 Richard Randall - Expense-Conference & IVCP Executive Mtg. (1-35-607) 12.60 Kenneth Lotz - Ammo (1-35-609) 132 .00 Rick's FS - Car tune-up, fix tire & oil $179.43 (1-35-610) 912.92 Gas $733.49 (1-35-611) Yorkville Auto Parts - Cust. #974 Filter $9.90 (1-35-612) ; Brakes $29.25 39.15 (1-35-610) Dyna Industries, Inc. - Kold wrap, Kwik Kold, sponges etc. (1-35-613) 58.10 Safari Market - Supplies $12.64 (1-35-615) ; Supplies $36.50 113.02 (1-43-910) ; Supplies $63.88 (1-43-915) Ill. Bell Telephone Co. - 023-1001 Pvt. Line P.D. $47.19; 553-5836 P.D. $46.01 131.84 (1-43-914) ; 553-9809 Pay phone-Beecher Bldg. $38.64 (1-38.6-800) Satellite Industries,Inc.- Portable toilets $139.00 (1-36.1-650) ; $208.50 347.50 (1-36.2-660) Central Limestone Co. - Crushed rock (1-30-402) 580.86 Aurora Blacktop, Inc. - Inv. 5082 Hot mix (l-30-402)/;8Jnb75 5063 Roller 458.25 rent $274.50 (1-30-406) Farmers Elevator Co. - Grass seed, sandmix (1-30-402) 28.37 Yorkville Hardware - Brushes, thinner, ruler (1-30-407) 28.13 Kendall Co. Concrete,Inc.- Manhole bottom (1-32-501) 19.50 Fox Valley Sewer Service - Cleaned sewer - West Kendall (1-32-501) 438.00 Rick's FS - Gas & oil $795.98 (1-33-532) ; Car repair $475.46 1271.44 (1-33-530) Johnston Welding Service - Work on tractor spindle (1-33-531) 12.50 S & A Repair, Inc. - U Joint for C-65 (1-33-531) 46.45 Homer G. Dickson & Co. ,Inc.- Install PTO Seal on Massey Tractor (1-33-531) 52.46 Twait, Inc. - Switch & meter 310A (1-33-531) 78.37 Kendall-Grundy FS, Inc. - Oil (1-33-531) 11.65 Tri-County Scavenger - Services for July (1-34-561) 3932.00 Service, Inc. McNelis Tree Service - Remove cottonwood tree & stump (1-36.3-680) 650.00 Commonwealth Edison Co. - Traffic lighting $41.12; EAP71881 St. Ltg. 1321.56 $1234.60 (1-39) ; EH55-AP-3084A Park (1-36.2-662) $45.84 James B. Clarage & Ass'c. - Additional services - Library loft 2150.00 New England Business Service,Inc.- Material/Labor forms (1-30-405) 16.92 Fox Ridge Stone Co. - Crushed rock (1-30-402) 280.52 Yorkville Hardware - Glass (1-38.6-801) 43.00 Winding Creek Nursery - Ground cover (1-38.6-803) 23.50 Uniwear - Uniforms - Public Works Dept. (1-30-404) 299.56 Chicago Pre-Cast Products- Storm sewer tile (1-30-402) 1384.75 Yorkville Auto Parts - Repair parts (1-33-531) 72.92 Small Engine Emporium - Repairs on small equipment (1-33-531) 43.75 WATER FUND Yorkville Post Office - Envelopes (2-50-423) $82.$0 Nat'l. Bldv. Bank of Chicago- Deposit-Bond & Interst Fund (2-50-445) 1795.83 Luanne Erickson,City Clerk-Reimburse petty cash: Office supplies $6.95 18.33 (2-50-420) ; Postage $11.38 (2-50-423) McCarty Fire Equipment - Inv. 1556 Fire Hose (2-50-431) 300.00 Yorkville Plumbing & - Couplings,Tee's,caps etc. (2-50-419) 21.88 Pump Co. ,Inc. Ill. Bell Telephone - 023-1047 $7.86; 553-7079 Water Dept. $21.51 29.37 (2-50-441) Commonwealth Edison Co. - EP14AP33737 Pumping (2-50-440) 2852.29 Patten Energy Systems,Inc.- Pick up charge for Generator (2-50-406) 263.70 Baxter & Woodman,Inc. - Engineering on tank (2-50-408) 1448.50 Water Products Co. - Meter $684.00 (2-50-418) ; Hose, copper tubing, 1108.16 Curb boxes $424.16 (2-50-421) Countryside True Value - Brushes, paint etc. (2-50-421) 138.17 8859.03 SALARIES Gross 5501.25 Net 3672.28 PARK COMMISSION FUND Naydene Pierce - First aid class supplies 5.25 Hornsby's Store,Inc. #35 - Tennis set 11.30 Kendall Printing - Tennis court signs 36.70 Suzzette Heth - End of Class luncheon 25.00 Naydene Pierce - First Aid Class supplies 28.50 106.75 MOTOR FUEL TAX FUND Aurora Blacktop, Inc. - Semi final payment-East VanEmmon (3-401) 78,000.00 REVENUE SHARING FUND Landgraf's Ltd. - Lateral files (6-402) 2,700.00 GENERAL FUND Continued Countryside True Value Hardware - Shovel, brushes etc. $119.60 (1-30-407) ; 237.89 Repair parts $23.10 (1-33-531) ; Rope etc. $95.19 (1-30-409) ; Brushes, paint etc. Shore Galleries, Inc. - Mossberg wood stock assembly for guns 56.00 (1-35-613) Ronald Diederich - Vision Assistance (1-43-923) 50.00 23,335.64 SALARIES Gross 31,139.89 Net 21.853.01 AGREEMENT FOR INTERGOVERNMENTAL COOPERATIVE POLICE SERVICE This agreement, made and entered into this day of 1983, by and between the political subdivisions of the State of Illinois, who are signatories hereto. WHEREAS, these political subdivisions of the State of Illinois have determined that there is aneed for law enforcement personnel to cross jurisdictional lines to preserve the peace, in order to increase their ability to preserve the safety and welfare of the entire area; and WHEREAS, said political subdivisions have determined that, in certain situations, the use of police officers to perform police duties outside of the territorial limits of the city or village where such officers are legally employed, may be desirable and necessary in order to protect the health, safety and welfare of the public; and WHEREAS, the political subdivisions of the State of Illinois are authorized by Public Law under Article VII , Section 10, of the Illinois Constitution of 1970, Chapter 127, Sections 741-748 of the Illinois Revised Statutes, Chapter 85, Sections 1601-1606 of the Illinois Revised Statutes (1981 ) and Chapter 24, Section 1-4-8 and Section 11-1-2.1 of the Illinois Revised Statutes which authorize and/or encourage intergovernmental mutual aid as well as cooperative agreements with respect to police powers, NOW, THEREFORE, the parties hereto do agree as follows : 1 . Emergency Aid When the need for investigative police assistance exists within the boundaries of any of the parties hereto, the party or parties shall notify the other party or parties to this agreement of such need for enforcement assistance. Assistance may be rendered by all of the parties to this agreement pursuant to the provisions of this agreement. 2. Execution Upon execution of this agreement, the parties hereto shall designate an appropriate official in each jurisdiction to participate in the development of an operational plan. The parties shall meet at least - 1 - annually to review and, if necessary, to propose amendments to this plan. Any proposed amendments to this agreement shall not be effective until approved in writing by all parties to this agreement. 3. Authorization Intergovernmental Police Service and Assistance may be provided between and among parties to this agreement during times of emergency or necessary investigative police work, when mutual aid would best serve the interests of participating parties to this agreement and the residents of the respective cities and villages. 4. Power and Authority a. Each participating party to this agreement does hereby authorize and direct its Chief of Police or his designee to render and request mutual police aid to and from other participating parties to this agreement to the extent of available personnel and equipment not required for adequate protection of the agency rendering aid. The judgment of the Chief of Police or his designee of the agency rendering aid, as to the amount of personnel and equipment available, shall be final . b. Police officers who shall be commanded by their superior authority to maintain the peace or perform police duties outside the terri- torial limits of the city or village which regularly employs such officers shall be under the direction and authority of the Chief of Police or his designee of the member city or village requesting aid. Such officers shall , in turn, be under the direction and authority of the local commanding police officer of the city or village to which they are called to perform police duties, and shall be peace officers thereof. They shall have all responsibilities and authority of police and peace officers as provided by law, including the power of arrest. 5. Compensation a. Cooperative police service and assistance shall be rendered without charge to parties of this agreement during the normal conduct of police business, except that a full accounting of such services shall be maintained by the designated officials from the jurisdictions, as outlined in paragraph 2 of this agreement, and an accurate tabulation of exchanged - 2 - services with related costs shall be provided to all parties to this agreement annually. b. Specific requests for renumeration due to unusual burdensome costs incurred in the performance of mutual aid, shall be submitted by the assisting city or village to that city or village receiving such assistance. 6. Liability a. All wage and disability payments, insurance costs, pension and workmen's compensation claims, damage to equipment and clothing and medical expense shall be paid by the city or village regularly employing such police officer. b. No participant hereto shall , under any circumstances, claim any loss or damage by reason of an assisting or receiving city or village's failure to effectively combat or handle a police problem. in its territory or in the assisted's territory. 7. Rules and Regulations The police chiefs of the participating cities and villages shall establish rules and regulations for giving and receiving aid. A copy thereof shall be filed with the Clerk of each member city and village. The rules and regulations may be revised and amended from time to time by those police chiefs and a copy of each revision or amendment shall be filed with the clerk of each member city and village. These rules and regulations shall be binding upon each of the participants and violation thereof, at the option of a majority of the other participants, shall result in loss of the rights and privileges of the violator under this agreement. 8. Agreement This agreement shall be in full effect and legally binding upon and at such time as signed and certified by participating cities and villages. The City of Yorkville will retain the original signed agreement and will be responsible for circulating such agreement among the parties of this agreement for purposes of signature and record. This agreement shall remain in full force and effect until partic- ipating cities or villages withdraw from this agreement. Any participating city or village may withdraw from this agreement at any time, at its option, by resolution of its Board or,Council . Copies of such resolutions shall be filed with the Clerk of each ity and village within thirty (30) days of passage. - 3 - IN WITNESS WHEREOF, this Agreement has been duly executed by the officials of the following cities and villages . CITY/ ATTEST: VILLAGE OF YORKVILLE BY: City/Village Clerk Mayor r Date: CITY/ ATTEST: VILLAGE OF PLANO BY: City/Village Clerk Mayor Date: CITY/ ATTEST: VILLAGE OF OSWEGO BY: City/Village Clerk President Date: CITY/ ATTEST: VILLAGE OF NEWARK BY: City/Village Clerk Mayor/President Date: COUNTY OF KENDALL ATTEST: BY: Kendall County Clerk Chairman of Kendall County Board Date: CITY/ ATTEST: VILLAGE OF MONTGOMERY BY: City/Village Clerk Mayor/President Date: