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City Council Minutes 1983 08-25-83 Minutes of the Regular Meeting of the City Council of the United City of the Village of Yorkville , Kendall County, Illinois , held at City Hall on August 25 , 1983. Mayor Davidson called the meeting to order at 8 : 00 P.M. and led the Council in the Pledge of Allegiance to the Flag. Clerk Erickson called the roll as follows : Ward 1 - Small - Present Jahp - Present Ward 2 - Harker - Present Tilton - Absent Ward 3 - Dollman - Present Hayden - Present Ward 4 - Jennings - Present Loebbaka - Present A quorum was established. Guest was Bill Johnson. Alderman Jennings moved to approve the minutes from the August 11, 1983 meeting with the following corrections : Page 2 - Finance - following the word "Ordinance" add "in the amount of $250 ,492" . Page 2 - Finance - delete "August 25" and add "September 8" . Alderman Small seconded the motion. Motion carried 7-0 . Attorney' s Report - Alderman Dollman moved to pass Ordinance #1983-10 , entitled "An Ordinance Providing for the Licensing and Regulation of Solicitors , Hawkers and Itinerant Merchants" , seconded by Alderman Harker. Roll call vote was taken as follows : Hayden - Aye Jennings - Aye Jahp - Aye Small - Aye Harker - Aye Loebbaka - Aye Dollman - Aye Motion carried 7-0 . Alderman Tilton was absent from voting. Attorney Kramer reported that Kendall County will bring up the Raffle Ordinance for discussion, and that there will possibly be a county-wide Raffle Ordinance for any munipalities in the county who wish to participate. Mayor - Alderman Hayden moved to authorize Attorney Kramer to draft an Ordinance to rename the 500 block of what is now W. Van Emmon St. and Grove St. , to West Madison Court. Motion was seconded by Alderman Jahp. Roll call vote was taken as follows : Harker - Aye Jennings - Aye Loebbaka - Aye Small - Aye Dollman - Aye Hayden - Aye Jahp - Aye Motion carried 7-0 . Alderman Tilton was absent from voting. Alderman Harker moved to approve Mayor Davidson's appointment of Debbie Robertson as city employee , to begin September 6 , 1983 , and to receive salary and benefits as per Secretarial Personnel Policy. Motion was seconded by Alderman Small . Roll call vote was taken as follows : Jahp - Aye Jennings - Aye Harker - Aye Loebbaka - Aye Hayden - Aye Dollman - Aye Small - Aye Motion carried 7-0 . Alderman Tilton was absent from voting. Mayor Davidson reported that the City Facilities Tour and Picnic will be held Sunday, August 25, 1983 beginning at 2 : 00 P.M. at the Beecher Building. Human Resource Commission - Alderman Loebbaka reported on the August 15 , 1983 meeting. There were 122 doners in the recent blood drive. The Commission has to date been unable to get in touch with the person involved in the life-saving event. An up-date on the Resource Bank will be initiated. Discussion was held on the Sesquecentennial plans . Kendall County Emergency Services Disaster - Chief Randall , reported there will be another Nuclear Disaster Drill in September for admini- stration purposes only. It will not be a transportation drill. Park Commission Tennis Courts - Alderman Hayden reported that the Park Commission has held a reorganizational meeting. The High School has appointed a member for the Tennis Courts Committee and there is an organizational member needed from the Lions Club to complete the committee. It was suggested that a water fountain could be used at the tennis courts . Page 2 August 25 , 1983 Kendall Family Youth Services - Alderman Small reported the next meeting will be September 1 , 1983 at 5 : 00 P.M. at the Kendall County Annex Building Education Center. ,4,c/) 1.)04.4,/y1/9-1J , Mayor ovi d&o School Community - �=aTo=--T�,�. ���n read a Proclaimation setting August 24, 1983 as "School Opening Safety Day" . Citizen Comments - Bill Johnson reported to the City Council his con- cernJ .regarding the stray dogs and that eiridently the present pro- cedures are not working. He asked that the matter be investigated by the proper committee . Review, of the present Dog Ordinance was referred to th.eEealth & Sanitation Committee for discussion at the September 1 , 1983 meeting at 7 : 30 P.M. Mr. Johnson was invited to attend the meeting for his input into the matter. New Business - Alderman Jennings moved to allow the residents of Blaine Street to hold a Block Party on August 27 , 1983 from 4 :00 - 8: 00 P.M. and to block off the Morgan Street intersection. Motion was seconded by Alderman Harker. Motion carried 7-0 . Committee Reports Building Zoning - Alderman Hayden reported that Attorney Kramer has talked with Mr. Demetralis regarding annexation of his property at Rt. 47 34. Alderman Hayden reminded the City Council of the Committee Meeting on September 1 , 1983., at the water tower at 7 : 30 P .M. Water - Alderman Loebbaka reported that the permit for the W. Fox St. Water Main Extension permit has been signed and returned to Baxter Woodman, Inc. , engineers . Police - Alderman Jahp moved that Attorney Kramer be authorized to draft an Ordinance for a yield sign on Beecher Street at State Street, seconded by Alderman Dollman. Motion carried 6-1 . Alderman Jennings voted Nay. Alderman Dollman moved to authorize purchase of one Kustom Brand hand-held radar gun at the cost of $1400 , and purchase of one legal size 4-drawer fire-proof file cabinet at a cost of $784 less $ 100 if item is picked up by purchaser. Motion was seconded by Alderman Jennings . Roll call vote was taken as follows : Loebbaka - Aye Dollman - Aye Harker - Aye Hayden - Aye Jennings - Aye Jahp - Aye Small - Aye Motion carried 7-0 . Alderman Tilton was absent from voting. Finance - Alderman Small reported that Alderman Tilton is proceeding with contract negotiations with Microsystems computers . Attorney Kramer clarified the appointment of Treasurer according to Illinois State Statutes . The appointee will assume the term remaining until the next Mayoral election, unless there is an Ordinance stating that the term will be until the next general city election. Trees E Parks - Alderman Hayden reported that the only Christmas decorations will be in the City Park this year. There is a meeting of the committee on September ', 1983 , to decide on the type of decorations to be added to the park . YBSD Board - Alderman Jahp reported on the Board' s last meeting. The budget was approved tentatively for $167 ,350 . There also , Will be an in-crease in user fees . The next meeting is September 19 , 1983. STREETS ALLEYS - Two bids were received for MFT General Street Maintenanee Project. (**See attachment) . Alderman Harker moved to approve the Engineers recommendation and accept the low bid from Aurora Blacktop , Inc. for $47 , 172 . 80 , seconded by Alderman Jennings . Roll call vote was taken as follows : Loebbaka - Nay Small - Aye Jahp - Aye Harker - Aye Hayden - Aye Dollman - Aye Jennings - Aye Motion carried 6- 1. Alderman Tilton was absent from voting. Alderman Harker moved to adjourn the meeting , seconded by Alderman Jahp. Motion carried 7-0 . �.t _ �/tyck�d es.• F,lt,cll._/ BAXTER & WOODMAN, INC. ENVIRONMENTAL ENGINEERS 667$RIDGEFIELD ROAD • CRYSTAL LAKE.ILLINOIS 60014 • 615 455-1260 HJALIMAR S. SUNOIN FRANK R. FANRI GEORGE F. NECK Q WALTER H. JOLLIE f� ; 4� JEROLD L.A.JEROLO A. BUCKLE! DONALD R. SCMWEGEL FRANK L WELLWERT* HOWARD E. RIECK p..0 CEA o vJ�, Subject: vlb-s Maintenance Program Dear tA ..Q..`: • Sealed bids for the subject project were received on Lv w,,�L3i149'3 at VO,;Ot>Mk and results are as follows : • a. 47.g !7Z.8O $ engineers' Estimate approved by I .D.O.T. All bids were tabulated and checked and found to be correct as read. The low bid is $ Z'j aboveA J cur estimate . We recommend award of the contact to in the amount of $4-1,v1/,,e0, , subject to the approval c' the Department of Tranportation. Very truly yours , BAXTER & WOODMAN, INC . ENVIRONMENTAL ENGINEERS • Al Gunderson 1(lc( • Illinois Department of Transportation Division of Highways/Distr! t 3 700 East Norris Drive/Otta,Aa ; 61350 August 23, 1983 .°s Mrs. Luanne J. Erickson City Clerk 610 Tower Lane Yorkville, IL 60560 CITY - MFT Yorkville . Section 83-00000-00-GM LETTING RESULTS Dear Mrs. Erickson: The following indicates the results of bids received at the letting held on August 23, 1983 at 10:30 A.M. 1 . Low Bidder: Aurora Blacktop 2. Contractor's Bid: $47,172.80 w. 3. Approved Estimate: $46,898.00 Comparison of Bid with Estimate: Low bid is 0.6% over the estimate. 5. Irregularities: None 6. Action Taken by Local Agency: City Council will award at next scheduled meeting. 7. Prequalification of Bidders: Required - Satisfactory Affidavit Received. 8. Recommendations/Comments: The Department will concur in the award. Sincerely, R.H. Blasius Distr. t Engineer iataL tre/,' 64i4C40... By: Donald U. Oldman District Engineer Local Roads & Strls HLP:mp cc: Baxter & Woodman