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City Council Minutes 1982 02-25-82 ( 163) MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY , ILLINOIS , HELD AT CITY HALL ON FEBRUARY 25 , 1982 . Mayor Thanepohn called the meeting to order at 8 : 10 P . M . and led the Council in the Pledge of Allegiance to the Flag . Clerk Erickson called roll as follows : Ward 1 - Beach Ward 2 - Harker Ward 3 - Dollman Tilton Pierce Ward 4 - Jennings Simmons A quorum was established . Alderman Tilton moved to waived the reading of the minutes from February 11 , 1982 with one correction on page 3 , under Human Resource Commission , line 1 , Alderman York should read Alderman Jennings , and to approve minutes , seconded by Alderman Jennings . Motion carried 7-0. Alderman Dollman moved to authorize payment of the bills as presented , seconded by Alderman Simmons . Roll call vote was taken as follows : Beach - Aye Jennings - Aye Pierce - Aye Tilton - Aye Harker - Aye Dollman - Aye Simmons - Aye Motion carried 7-0. ATTORNEY ' S REPORT - Attorney Dickson reported the Flood Plain Ordinance is still in the drafting stage . The appropriate agency would like to review the ordinance before it ' s final passage by City Council . This must be done by June 1 , 1982 . Alderman Harker moved to adopt RESOLUTION #79- 1982 Amending Police Squad Replacement Policy , changing the odometer reading from 40 , 000 to 50 , 000 , except in emergency cases , and not to purchase more than two squad cars during any fiscal year . Motion was seconded by Alderman Simmons . Roll call vote was taken as follows : Simmons - Aye Tilton - Aye Dollman - Aye Harker - Aye Pierce - Aye Jennings - Aye Beach - Aye Motion carried 7-0 . Attorney Dickson will have the Resolution requiring costs incurred by Individual not attending a conference to be paid by the Individual, ready by next meeting . Attorney Dickson reported that in reviewing the Illinois Municipal League requirements of minutes being taken as committee meetings , it is necessary to state the date , time , place of meeting , members present , members absent , and a general description of all matters proposed-, discussed or decided , and recording of any votes taken . Alderman Tilton suggested a standard form be made for committee chairman to be responsible for recording of such minutes . Alderman Tilton moved to pass CRDINANCE #1982-8 Amending the Utility Tax Ordinance to do away with the requirement of collecting Municipal Tax from the City , seconded by Alderman Dollman . Roll call vote was taken as follows : Tilton - Aye Simmons - Aye Pierce - Aye Beach - Aye Harker - Aye Dollman - Aye Jennings - Aye Motion carried 7-0 . MAYOR ' S REPORT - Alderman Harker moved to regretfully accept the resignation of Alderman York effective March 1 , 1982 due to a promotion on the job and conflict with attendance at City Council meetings , seconded by Alderman Pierce . Motion carried 7-0 . Alderman Beach moved to approve Mayor Thanepohn ' s appointment of Larry Small as Alderman -Ward 1 , an interim position until a Special Election can be held in November , seconded by Alderman Jennings . Motion carried 7-0. Alderman Jennings moved to authorize Mayor Thanepohn to sign the Letter of Understanding from the City Auditors , Filbey , Summers , Abolt , Good & Kiddoo, outlining their proposals regarding the 1981 -82 fiscal year audit , seconded by Alderman Pierce. Roll call vote was taken as follows : Simmons - Aye Harker - Nay Pierce - Aye Beach - Aye Tilton - Aye Jennings - Aye Dollman - Aye Motion carried 6- 1 . Alderman Tilton requested that the Finance Committee ( 164 ) Page 2 February 25 , 1982 review the process before an auditing firm is appointed for the 1982-83 fiscal year . Alderman Jennings moved to adopt RESOLUTION #80-1982 to participate in the Governor ' s Hometown Awards Program in the Human Enrichment category, seconded by Alderman Harker. Motion carried 7-0 . Mayor Thanepohn noted that two more checks were received in donations to the Beecher Community Building from : Yorkville Woman ' s Club - $ 1 , 105 . 56 Kendall County Homemaker Extension - $ 100 . 00 Mayor Thanepohn has a letter of request to the principals for discussion regarding the public swimming pool to be sent to Dale Woodworth , James Hall , Lions Club Executive Board , Kathy & Jeff Farren , Suzzette Heth , Garland Edwards , Dr . Scholle and the City Council Future Planning Committee. Administrative Assistant Madden met with I . D .O .T . representative , the architect , and engineer regarding the Library Building . MBE requirements are to be a part of the bidding contract . Construction at this point cannot begin before the first of June . There will be a meeting with federal representatives on March 1 , 1982 at 9 : 30 A.M . at the Water Tower. BUSINESS & ECONOMIC DEVELOPMENT COMMISSION - Alderman Jennings reported the next meeting will be March 9 , 1982 at 7 : 30 P .M. at the Water Tower. PARK COMMISSION & TENNIS COURTS - Alderman Beach reported the February meeting of the Park Commission had been cancelled . BEECHER COMMUNITY CENTER - Alderman Dollman reported that Administrative Assistant Madden is working with Commonwealth Edison regarding an estimate of electrical costs . Also , there is work by the Committee being done on fees and scheduling . SCHOOL COMMUNITY - Alderman Tilton reported that there is a good working relationship developing between the school district and the city. Alderman Tilton has met with Dr. Scholle and they are beginning to begin looking at methods for volunteer service to develop the athletic field so the new bleachers can be placed . The attorneys for both will get together to discuss the legalities of the football field ' s location . The school has agreed to let the city use it ' s Genie to change the lights on the Beecher Building . KENDALL COUNTY EMERGENCY SERVICES & DISASTER - Alderman Pierce reported the next meeting will be March 18 , 1982 , KENDALL FAMILY & YOUTH SERVICES - Alderman Jennings, moved to authorized payment of $ 100 . 00 to KFYS Operation Snowball drugs & alcohol prevention program , seconded by Alderman Dollman . Roll call vote was taken as follows : Pierce - Aye Beach - Aye Tilton - Aye Harker - Aye Simmons - Aye Dollman - Aye Jennings - Aye Motion carried 7-0 . SENIOR CITIZEN REPRESENTATIVE - Representative , Lucy Stafford , stated the senior citizens appreciate the developments of the Beecher Building , but are very upset with the proposed water rate increases . NEW BUSINESS - Adminstrative Assistant Madden opened and read the sealed bids for the 1960 Chevrolet Panel Truck as follows : 1 . Richard Mau - $55 . 00 2 . Anthony Wismiller - $ 151 . 51 Alderman Tilton moved to accept the high bid of $ 151 . 51 from Anthony Wissmiller , seconded by Alderman Dollman . Roll call vote was taken as follows : Beach - Aye Jennings - Aye Harker - Aye Pierce - Aye Simmons - Aye Tilton - Aye Dollman - Aye Motion carried 7-0 . Administrative Assistant Madden opened and read the sealed bid received for the 1976 Pontiac as follows : ( 165) Page 3 February 25 , 1982 1 . Charles R. Keller - $205 . 00 Alderman Jennings moved to accept the bid of $205 . 00 from Charles Keller , seconded by Alderman Simmons . Roll call vote was taken as follows : Dollman - Aye Pierce - Aye Simmons - Aye Beach - Aye Jennings - Aye Tilton - Aye Harker - Aye Motion carried 7-0 . COMMITTEE REPORTS STREETS & ALLEYS - Mayor Thanepohn referred the matter of putting delineators where S . Main St . branches off onto Route 47 to the Streets & Alleys Committee. Mayor Thanepohn reported there have been comments on the lack of potholes in the City of Yorkville compared to other neighboring towns . FINANCE - Alderman Jennings reported that all committee chairmen will receive a letter requesting a list of priorities for their areas and submit them with Administrative Assistant Madden to obtain the approx- imate costs . This should be done before the next City Council meeting . Alderman Jennings reported that the City has a serious cash-flow problem. Alderman Dollman moved to direct Attorney Dickson to draft a General Obligation Bond Ordinance for $ 100 , 000 to be received at the next City Council Meeting for a vote , seconded by Alderman Tilton . Roll call vote was taken as follows : Beach - Aye Pierce - Aye Jennings - Aye Harker - Aye Simmons - Aye Dollman - Aye Tilton - 'Aye Motion carried 7-0 . EMERGENCY SERVICES & DISASTER - Alderman Beach reported on the February 18 , 1982 meeting . The City cannot proceed until Kendall County ' s plan has been approved . TREES & PARKS - Alderman Beach reported that the Christmas decorations will be on the agenda for March 4 , 1982 meeting . Approximately 7 trees have been received from John Bazan . Due to his accident , his son will proceed with the project . Administrative Assistant Madden reported that seedling trees could be obtained from the state and planted on the Rowland ' s property to be later replanted when needed in specific areas . FUTURE PLANNING - Alderman Pierce reported the next committee meeting along with HEALTH & SANITATION will be held March 4 , 1982 at 7 : 30 P .M . at the Water Tower . LIGHTS , TELEPHONE , GAS & CABLE TV - Alderman Beach reported the street light at Mill & E . Washington Streets is out . Alderman Harker will obtain a list of the dark areas regarding street lighting from Chief Randall . Administrative Assistant Madden reported that Woodworth ' s subdivision lights are scheduled for installation next week. WATER - Alderman Tilton reported on the committee meetings held regarding water rate increase & hook-up fee in creases . It will take 5 years to complete proposed priority projects that are needed at a cost of approx- imately $330 ,000 per year , falling short by $200 , 00 per year for funds need- ed . This results in a water rate increase of 3 times the present rate to make up the difference making it untenable. A compromise plan was recommended by the Water Committee following a very in-depth study proposing a 2 . 6 increase over a 5 year plan . Alderman Tilton moved to adopt the Water Committee ' s recommendation as follows : Increase current rates 50% as of 5/1 /82 ; Increase 50% as of 5/1 /83 ; Increase 5% as of 5/1 /84 ; Increase 5% as of 5/1 /85 ; Increase 5% as of 5/1 /86 ; and to increase hook-up fees as follows : $600 - Single Family Dwelling ; $425 - Single family Attached ; ( 166) Page 4 February 25 , 1982 $350 - Multi -Family (each unit ) ; $525-14 ,000 for commercial depending on meter size as per schedule ; -- Motion was seconded by Alderman Jennings . Discussion followed by Council . Of the approximately 25 citizens present , 5 expressed their views on the increase in water rates . Alderman Dollman moved to amend the motion for a One ( 1 ) Year water rate increase of 50% , seconded by Alderman Pierce. Roll call vote was taken as follows : Jennings - Nay Pierce - Aye Beach - Nay Tilton - Nay Harker - Nay Simmons - Nay Dollman - Aye Motion defeated 5 Nay - 2 Aye. Roll call was then taken on the original motion as follows : Simmons - Aye Dollman - Nay Jennings - Aye Pierce - Nay Tilton - Aye Beach - Nay Harker - Aye Mayor Thanepohn - Aye Motion carried 5-3 . YBS BOARD - Alderman Jennings reported the next meeting is scheduled for 3/15/82 . At the last meeting they advertised for bids for a drying house for over the sludge beds . Alderman Tilton moved the meeting be adjourned at 11 : 15 P . M . , seconded by Alderman Beach . Motion carried 7-0. (357 Ci y Clerk JANUARY, 1982 Approved February 25, 1982 Meeting GENERAL FUND A & B Supply, Inc. - Truck part (1-33-531) 34.50 Kendall Co. HIA - Health Insurance Premium (1-43-856) 1996.00 Wayne Millen - Vision Assistance for Dependents (1-43-872) 50.00 Greg Sibenaller - Dental Assistance for Dependent (1-43-872) 24.00 Ronald Diederich - Vision Assistance for Dependent (1-43-872) 8.50 Ronning's Garage - Inv. 2723 New Transmission for 1979 Chev. Car 415 .70 (1-33-531) Luanne Erickson - Vision Assistance for Dependent $10.00; Dental 44.00 Assistance for Dependent $34.00 (1-43-872) 2572.70 WATER FUND Rental Service Co. - Pump parts (2-50-412) 152 .75 REVENUE SHARING FUND Perkins Builders, Inc. - Payment No. 10 - Construction of Beecher 28,901.00 Community Center Building (6-404)