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City Council Minutes 1982 05-27-82 ( 183) MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY, ILLINOIS HELD AT CITY HALL ON MAY 27 , 1982 . Mayor Thanepohn called the meeting to order at 8 : 00 p.m. and led the Council in the Pledge of Allegiance to the Flag. Clerk Erickson called roll as follows : Ward 1 - Beach - Present Small - Present Ward 2 - Harker - Present Tilton - Absent Ward 3 - Dollman - Present Pierce - Present Ward 4 - Jennings - Present Simmons - Present A quorum was established. Alderman Simmons moved the reading of the minutes from the May 13 , 1982 meeting be waived and approved as presented , seconded by Alderman Jennings . Motion carried 7-0 . ATTORNEY ' S REPORT - Alderman Dollman moved to adopt RESOLUTION #84-1982 entitled "A Resolution Amending the Police Department Organizational Structure of the United City of the Village of Yorkville" , with the following amendments : Page 2 - 1 .4 . 3 - Line 1 - Add "for such purposes" Page 2 - 1 .4 . 3 - Line 3 - Delete "Supervisor" and Add "Sergeant" Motion was seconded by Alderman Small . The Resolution creats the office of Captain to receive the sum of $100 .00 per month for super- visory duties and such pay as formerly received by the Sergeant . Roll call vote was taken as follows : Beach - Aye Jennings - Aye Pierce - Aye Harker - Aye Dollman - Aye Small - Aye Simmons - Aye Motion carried 7-0 . Alderman Tilton was absent from voting. Alderman Jennings moved to adopt RESOLUTION #85-1982 entitled "A Resolution of the United City of the Village of Yorkville Requesting Waiver of Hook-on Fees for the Yorkville Public Library , of the Yorkville-Bristol Sanitary District" , seconded by Alderman Dollman . Roll call vote was taken as follows : Simmons - Aye Dollman - Aye Harker - Aye Pierce - Aye Jennings - Aye Beach - Aye Small - Aye Motion carried 7-0 . Alderman Tilton was absent from voting. Aldernan Jennings moved to adopt RESOLUTION #86-1982 entitled "A Resolution of the United City of the Village of Yorkville Concerning Usage of Property by the County of Kendall Located at the Northwest Corner of South Main and Fox Road in the City of Yorkville" , seconded by Alderman Simmons . Roll call vote was taken as follows : Simmons - Aye Pierce - Abstain Beach - Aye Harker - Nay Small - Aye Dollman - Nay Jennings - Aye Motion carried 5-2 . Attorney Dickson reported that he attended a meeting between the School District & the City regarding an agreement for proceeding with the football field relocation. The school District will fund the pro- ject and the remaining land will be on a 50/50 maintenance contract to be set up in a similar manner as the tennis court agreement . Insur- ance will be negotiated . Mr . Bazan will be contacted regarding the unsatisfactory planting of trees and whether or not he wishes to honor the agreement made with the City. They are to be removed around the Beecher Building by June 4 , 1982 for the open house on June 6 , 1982 . MAYOR' S REPORT - Mayor Thanepohn reported that he and Administrative Assistant Madden attended the Hometown Awards Conference and altho no award was received , valuable information on Economic Development was obtained. PLAN COMMISSION - Alderman Simmons reported the May Plan Commission meeting was cancelled due to lack of agenda. PARK COMMISSION & TENNIS COURTS - Alderman Beach reported the next meeting will be Tuesday, June 15 , 1982 . (184) Page 2 May 27 , 1982 HUMAN RESOURCE COMMISSION - Alderman Beach reported the meetings are usually held on the third Monday of each month . EMERGENCY MEDICAL SERVICE - Alderman Pierce reported that the first day of the 3-day seminar had been attended on regarding emergency driving maneuvers . KENDALL COUNTY EMERGENCY SERVICES & DISASTER - Alderman Small reported on the May 20 , 1982 meeting. A state representative was present with information on the nuclear plant. There will be a mock nuclear dis- aster test held. SENIOR CITIZEN REPRESENTATIVE - Mrs . Baker reported that the room at the Beecher Building was overflowing at their first meeting , mostly due to there being no steps for the Senior Citizens to have to climb. CITIZEN COMMENTS - Barry Niles presented information regarding future use of the ball fields when completed on the Athletic Field Complex . The softball leagues would support the field with a $500 per team per year entry fee and are now 8 teams that would probably be expanded upon . There may be an opportunity to utilize the lights at their present field by moving them, with poles being put in at no cost. Mr . Niles will keep in contact with Alderman Beach and Alderman Doll- man. OLD BUSINESS - Alderman Dollman moved that upon the recommendation of the architect John P. McCaslin , III of James B. Clarage & Associates the bids be awarded to the low bidders (see original attachment) as presented , seconded by Alderman Small . Eoll call vote was taken as follows : Beach - Aye Jennings - Aye Pierce - Aye Harker - Aye Dollman - Aye Small - Aye Simmons - Aye Motion carried 7-0 . The total was approximately $50 ,000 under the architects estimate . COMMITTEE REPORTS BUILDING & ZONING - Alderman Simmons reminded the Council of the meeting with Wildwood representatives on June 3 , 1982 at 8 : 00 P.M. at the Water Tower. WATER - Alderman Simmons reported that a demonstration meeting will be held June 2 , 1982 at 2 : 00 P .M. at the Water Tower regarding Power Hydraulic Equipment. POLICE - Alderman Small moved to authorize purchase of an IBM Selectric III at a cost of $879 .00 for the Police Department , less trade in of $255 through IBM or sale at $350 to a private party, seconded by Alderman Dollman . Roll call vote was taken as follows : Beach - Aye Jennings - Aye Pierce - Aye Harker - Aye Dollman - Aye Small - Aye Simmons - Aye Motion carried 7-0 . PUBLIC PROPERTY & BUILDINGS - Alderman Simmons moved to direct Administrative Assistant Madden to draw up specifications for central air-conditioning at the police department to obtain bids and author- ize the committee to expend up to $1500 .00 for the unit . Motion was seconded by Alderman Small . Roll call vote was taken as follows : Small - Aye Beach - Aye Pierce - Aye Jennings - Nay Dollman - Aye Harker - Aye Simmons - Aye Motion carried 6-1 . Alderman Dollman reported the glass at the Beecher Building is not shatterproof , but the door glass is shatterproof. Mayor Thanepohn reminded the Council and press of the Beecher Building open house on June 6 , 1982 to begin at 1 :45 P.M. HEALTH & SANITATION - Officer Millen is working on the bad weed areas of the city. The city will take care of the weeds on the Game Farm property. Alderman Jennings moved to adjourn the meeting , seconded by Alderman Small . Motion carried 7-0 . _ CITY CLERK JAMES B. CLARAGE & ASSOCIATES ARCHITECTS ENGINEERS PLANNERS 1000 SOUTH HAMILTON LOCKPORT IL.LINOIS 60441 BIS-H38-8177 May 20, 1982 Mr. Eldon Madden Project Director 610 Tower Lane Yorkville, Il. 60560 RE: Yorkville Library/JC-79-67 Dear Mr. Madden: This Letter is to follow up the Bid Opening of May 14, 1982, for the Yorkville Library. Enclosed please find typewritten Bid Tabulation Sheets. The apparent Low Bidder and their respective bids are as follows: WORK: NAME: BASE BID: GENERAL CONTRACTOR: Perkins Builders, Inc. Human Rights #137800-03 $ 199,600.00 HVAC CONTRACTOR: Joseph Pearson Heating, Inc. Human Rights #31531-00-8 $ 17,825.00 PLUMBING CONTRACTOR: E.J. Farrell Company Human Rights # 10845-00-8 $ 21,183.00 ELECTRICAL CONTRACTOR: Premier Electrical Const.Co. Human Rights #046-17-00-9 $ 53,000.00 TOTAL BUILDING COSTS $ 291,608.00 It is this Offices opinion that Contracts should be awarded to the above legitimate Low Bidders. Enclosed please find complete copies of all the Low Bidders Bids along with General Contractors, Letter of Certified Business Minority he intends to use to comply with Specification Requirements. Please advise this Office of City of Yorkville decision as to awarding of Contracts so we can process Contracts. Very truly yours, ,Aede,14.0 John P. McCaslin, III Architect's Project Manager cc: Mr. Gordon Meyer-I.D.O.T.