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City Council Minutes 1982 10-14-82 (207) MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON OCTOBER 14 , 1982 . Mayor Thanepohn called the meeting to order at 8 : 00 P.M. and led the Council in the Pledge of Allegiance to the Flag. Clerk Erickson called roll as follows : Ward 1 - Beach - Present Small - Present Ward 2 - Tilton - Present Harker - Present Ward 3 - Dollman - Present Pierce - Present Ward 4 - Simmons - Present Jennings - Present A quorum was established. Alderman Harker moved to waive the reading of the minutes from the September 23 , 1982 meeting and approve the minutes as presented, seconded by Alderman Jennings . Motion carried 8-0 . Alderman Tilton moved to authorize payment of the bills as presented , seconded by Alderman Harker. Roll call vote was taken as follows : Dollman - Aye Tilton - Aye Simmons - Aye Beach - Aye Small - Aye Jennings - Aye Harker - Aye Pierce - Aye Motion carried 8-0 . ATTORNEY ' S REPORT - Alderman Jennings moved to waive that portion of Section 13 .05 of Zoning Ordinance which requires final action within 6 months of receipt of application of Wildwood Subdivision for amendment to zoning map, and to schedule the required Public Hearing for Zoning & Annexation of Wildwood Subdivision before the City Council at 7 : 30 P.M. on November 18 , 1982 . Motion was seconded by Alderman Simmons . Roll call vote was taken as follows : Tilton - Aye Beach - Nay Jennings - Aye Pierce- Nay Harker - Aye Dollman - Nay Small - Nay Simmons - Aye Mayor Thanepohn - Aye Motion carried 5-4 . MAYOR' S REPORT - Mayor Thanepohn announced that Halloween Hours are set for Saturday , October 30 , 1982 from 4 : 00 - 8 : 00 P.M. Mayor Thanepohn reported that the Yorkville Park Commission has received a check in the amount of $200 from the Lions Club for the purpose of youth activities . Park Director has plans for a dance and also other activities planned. The October 21 , 1982 meeting of the City Council as a whole has been cancelled. TREASURER - Alderman Jennings moved to approve the Treasurer ' s Report , seconded by Alderman Harker. Motion carried 8-0 . POLICE - A letter of appreciation was issued to those who helped with the bike rodeo. Chief Randall presented the two trophies the Police Department had won earlier that day at the Invitational Shoot. Alderman Harker moved to approve the Police Department Reports , seconded by Alderman Small . Motion carried 8-0 . ADMINISTRATIVE ASSISTANT - Alderman Jennings moved to approve the reports of the Administrative Assistant , seconded by Alderman Pierce . Motion carried 8-0 . PLAN COMMISSION - Alderman Simmons reported that he has spoken to Jim Clarage , City Planner, regarding the 11 mile jurisdiction and received an estimate of cost of $2500 and 6 months time for preparation of the Comprehensive Plan ,Phase II with an additional cost for printing and reproduction costs . There is $2200 in the budget for this project and Mr. Clarage has agreed to work with that amount. Alderman Simmons moved to authorize James B. Clarage & Associates to pursue Phase II of the Comprehensive Plan, seconded by Alderman Jennings . Roll call vote was taken as follows : Harker - Aye Dollman - Aye Tilton - Aye Small - Aye Simmons - Aye Jennings - Aye Beach - Aye Pierce - Aye Motion carried 8-0 . (208) Page 2 October 14 , 1982 EMERGENCY MEDICAL SERVICE - Alderman Pierce reported that there will be a continuing education class on Monday, October 25 , 1982 . KENDALL COUNTY EMERGENCY SERVICES & DISASTER - Alderman Small reported there was a recap on the mock disaster plan . SCHOOL COMMUNITY - The Water Tower Logo Design Contest resulted in the following awards : 1st place - Daryn Anderson $100 savings bond 2nd place - Kevin Bolton $ 25 savings bond 3rd place - Bobbi Walters $ 25 savings bond tie - 3rd place - Roger Knell $ 25 savings bond Due to the tie for 3rd place , an additional bond will be purchased. They will be presented early on the morning of October 26 , 1982 at the school . OLD BUSINESS - Game Farm/School Property Bids - Alderman Tilton reported that up to date the Athletic Field Concept has been approved , an Inter- governmental Agreement has been entered into with the School District and the Mayor and Dr. Scholle have been authorized to seek bids for three steps of the grading project : A. earth lexcavation B. sewer/underground work C. seeding The School Board voted to accept the low bid of KR&G Excavating for the grading of the property under the intergovernmental agreement (Step A) to reject all over bids (Steps B&C) . Alderman Tilton moved accept, the bid_of KR&G•.Excavating for grading of the Game Farm & School Property as outlined in the plans and specification in the amount of $26 ,250 .00 in accordance with the Intergovernmental Agreement , seconded by Alderman Jennings . Discussion followed. Roll call vote was taken as follows : Jennings - Aye Dollman - Aye Tilton - Aye Small - Aye Simmons - Aye Pierce - Nay Harker - Aye Beach - Aye Motion carried 7-1 . Alderman Tilton moved to employ the City of Yorkville employees and equipment to do all of the underground work for the Game Farm and School Property as outlined in the plans and specifications in accordance with the Intergovernmental Agreement , and with the schools share of the expense for same being one-half of the low bid of $29 ,235 .00 , seconded by Alderman Jennings . Discussion followed. Roll call vote was taken as follows : Tilton - Aye Beach - Aye Pierce - Nay Harker - Aye Jennings - Aye Dollman - Aye Small - Aye Simmons - Aye Motion carried 7-1 . Alderman Tilton moved to reject all other bids , (B&C) , seconded -by Alderman Jennings . Roll call vote was taken as follows : Small - Aye Jennings - Aye Pierce - Aye Dollman - Aye Harker - Aye Simmons - Aye Tilton - Aye Beach - Aye Motion carried 8-0 , E . Van Emmon Street Bids - Alderman Harker reported on the sealed bid opening for the E . Van Emmon Street MFT project held October 12 , 1982 , and read the letter from Baxter & Woodman , Inc . ,. engineering consultants , re- questing the City to concur with the recommendation from them and from IDOT to reject the bids due to the low bid being 21 . 8% above the approved engineers ' estimate . Alderman Harker moved to reject all bids for the E . Van Emmon Street MFT resurfacing project , upon the recommendation of Baxter & Woodman , INc . and IDOT , and rebid the project in the spring. Motion was seconded by Alderman Beach . Motion carried 8-0 . ._ Perkins Builders Bill - Re : Gas/Electric Charges at Beecher Building - The bill in question will be submitted at the next bill-paymdnt meeting. COMMITTEE REPORTS' POLICE - Alderman Small reported that there is a squad car with nearly 50 ,000 miles on it and they will be looking at a diesel engine car when they advertise for bids the next time . Committee agreed to purchase 4 new shotguns . Discussion was held on the upcoming Gypsy Seminar. (209) Page 3 October 14 , 1982 EMERGENCY SERVICES & DISASTER - Alderman Jennings reported on the September 30 meeting at which time coordination with the county was discussed. Tom Burgholzer will have to be sworn in as the director for the City. Chief Randall will look into the reasons why the emergency siren was not sounded at it' s usual time on Tuesday morning at 10 : 30 the past week or so. PUBLIC PROPERTY & BUILDINGS - Alderman Dollman moved to deny requested us- age of Beecher Building to the New Life Assembly Church on Sunday mornings , for 6-9 months , seconded by Alderman Small. Motion carried 8-0 . Alderman Dollman will check with Administrative Assistant in regards to the follow-up on the landscaping plan donations . FUTURE PLANNING - Alderman Tilton reported that he was pleased to see the #1 goal of the survey he conducted already a reality and that pro- gress is being made towards the future . TREES & PARKS - Alderman Beach reported that he will expend up to $500 for Christmas decoration pole wraps & bows for the light posts downtown and ou the bridge . STREETS & ALLEYS - Alderman Harker moved to ratify committee action taken in awarding the Street Maintenance Contract to Aurora Blacktop in the amount of $42 ,863 . 40 , seconded by Alderman Jennings . Roll call vote was taken as follows : Harker - Aye Dollman - Aye Tilton - Aye Small - Aye Simmons - Aye Jennings - Aye Beach - Aye Pierce - Aye Motion carried 8-0 . Alderman Harker moved to advertise for bids for the Beecher Center surfacing of the parking lot and Countryside Center entryways resurfacing to be opened October 22 , 1982 at 10 : 00 a.m. , seconded by Alderman Small . Motion carried 8-0 . Alderman Harker moved to empower the Streets & Alleys Committee to act on the lowest bid for all or any part of the Beecher Building parking lot and Countryside Center resurfacing and/or to reject any or all bids at a meeting scheduled for Saturday, October 23 , 1982 at 9 : 00 a.m. at the Water Tower . Motion was seconded by Alderman Jennings . Motion carried 8-0 . Alderman Harker reported that Area II Agency on Aging is holding a portion of the federal payment due to not having the required two handicapped parking spaces at the Beecher Building . This must be done before the funds can be released by October 31 , 1982 . There is $1500 in Public Property & Buildings fund for handicapped parking and the balance can be obtained from the Beecher Building fund. Administra- tive Assistant Madden stated that if the weather cooperates , if hot mix can be obtained and if the roller can be borrowed the department could possibly do the two parking spaces , if there is a hold-up on doing the parking lot . HEALTH & SANITATION - Alderman Beach reported on the October 1 , 1982 committee meeting. Alderman Beach moved to empower Attorney Dickson to redraft the Weed Crdinance to include the following three items as guidelines : 1) When weed reach 1 foot in height , notices will be sent to property owners to cut such weeds . 2) A 10-day grace period will be given. 3) After 10 days , the city will mow the weeds and a bill will be sent to the property owner . Motion was seconded by Alderman Pierce . Motion carried 8-0 . LIBRARY BOARD - Alderman Jennings moved to authorize transfer f $1140 from Revenue Sharing funds for the purchase of a new co. •er, s c'onded by Alderman Pierce . Roll call vote was taken as follows : Small - Aye Jennings - Aye Pierce - Aye Dollman - Aye Harker - Aye Simmons - Aye Tilton - Aye Beach - Aye Motion carried 8-0 . (210) Page 4 October 14 , 1982 Alderman Jennings moved to authorize an $8 ,000 loan to the library to be reimbursed to the City when the tax distribution is received, seconded by Alderman Tilton . Roll call vote was taken as follows : Simmons - Aye Harker - Aye Dollman - Aye Pierce - Aye Beach - Aye Small - Aye Jennings - Aye Tilton - Aye Motion carried 8-0 . YBS BOARD - Alderman Jennings reported the next meeting will be October 18 , 1982 . Alderman Harker will attend the meeting in his place . Alderman Harker moved to adjourn the meeting , seconded by Alderman Small . Motion carried 8-0 . CITY CLERK SEPTEMBER, 1982 Approved October 14 Meeting GENERAL FUND Fort Dearborn Life Ins. Co.- Life Insurance Premium (1-43-906) 249.11 Gregory Sibenaller - Dental Assistance for Employee (1-43-923) 100.00 Tom Barna - Dental Assistance for Employee & Dependent- 58.00 Sharon (1-43-923) Richard Randall - Vision Assistance for Dependent-Myrla (1-43-923) 75.00 Luanne Erickson - Vision Assistance for Dependent-Dave (1-43-923) 75 .00 CC Services, Inc. - Bond for S. Heth (1-43-904) 30.00 Odin Christian - Shoes (1-30-404) 54.99 Satellite Industires,Inc. - Portable Toilet rental (1-36.2-664) 278.00 Kendall County Record - Witt Rezoning notice $17.20 (1-42-852) ; General 63.60 Reports-P.D. $46.40 (1-35-606) James B. Clarage & Ass'c. - Inv. 12 Architect Fees-Library (1-38.7-816) 3381.15 Gregory Sibenaller - Juvenile Officer's Meeting Expense (1-35-607) 5.00 Anderson-Bushnell Office - Ticket 26973 Xerox Paper & Masters (1-35-603) 69 .00 Products The Constable Equipment Co.- Inv. 35414 Vests (1-35-604) 94.80 Badger Uniform - Wearing apparel (1-35-604) 57.86 Criminal Justice Publ,Inc. - Subscription to Police Magazine (1-35-607) 13.97 Harold Martin - Expense-Law Review Seminar (1-35-607) 4.64 Wayne Millen - Expense-Law Review Seminar (1-35-607) 3.59 Richard Randall - Meeting Expense (1-35-607) 25.67 Gergory Sibenaller - Seminar expense-Juvenile Law & Procedure (1-35-607) 9.03 Wayne Millen - Seminar expense-Juvenile Law & Procedure (1-36-607) 9.18 Glenn Calvert - Seminar expense-Juvenile Law & Procedure (1-35-607) 8 .73 Region IV Law Enforcement - Tuition - Effective Interaction with Youthful 150.00 Commission Offenders (1-35-607) Kenneth R. Lotz - Inv. 5728 Ammo (1-35-609) 104.50 Ron Westphal Chev., Inc. - Inv. 9904 Acc. Pump M-3 $35.75; Inv. 9949 99.60 Reseal valves-Oil leak M-3 $63 .85 (1-35-610) Goodyear Truck Tire Center - Order 04984 Tires (1-35-610) 194.96 Business Products, Inc. - Inv. 9095 Map & Pencil (1-35-613) 4.95 McCarty Fire Equipment - Inv. 1348 Extinguisher (1-35-613) 58.00 Quill Corporation - Inv. 1119425 Desk & Chair (1-35-616) $366.84; 414.87 Inv. 1152950 Freight charge (1-35-613) $48.03 Commerce,NOAA, NCC - Statistical Report Fee (1-35-615) 3.00 Fox Valley Shopping News - Advertise Bike Rodeo (1-35-615) 32 .96 Safari Market - Supplies (1-38.2-743) $26.52; Supplies $10.45 36.97 (1-43-910) Ill. Bell Telephone Co. - 023-1001 Pvt. Line-P.D. $46.56; 552-7593 Call 81.91 Forwarding-P.D. $35.35 (1-43-914) Northern Ill. Gas Co. - 3188802809 P.D. (1-38.2-740) 43.42 Director of Labor - Unemployment Compensation Tax (1-43-918) 120.52 Northern Ill. Gas Co. - Beecher Building (1-38.6-800) 106.73 Gregory Sibenaller - Dental Assistance for Dependent (1-43-923) 23.00 Luanne Erickson,City Clerk - Reimburse petty cash: Office Supplies $15.75 23.02 (1-30-405) ; Office Supplies $7.27 (1-43-915) Kendall Co. HIA - Health Ins. Premium (1-43-906) 2151.00 Fox Ridge Stone Co. - Sand (1-30- 402) 65.36 Central Limestone Co. - Crushed rock (1-30-402) 420.15 Yorkville Hardware - Nuts,bolts,rod,cleaner etc. $37.26 (1-30-402) ; 105 .52 Towels,keys,paint,rollers etc. $68.26 (1-30-402) Aurora Blacktop Inc. - Inv. 4472 Hot mix (1-30-402) 686 .00 Uniwear - Inv. A6775 Uniforms (1-30-404) 414.57 Fox Valley Blueprint Co. , - Surveyor's Rod (1-30-406) 74.75 Inc. Kendall Co. Highway Dep't. - Culvejs (1-32-501) 471.37 Kendall Co. Conrete, Inc. - Manhole repair-Anderson Court (1-32-501) 47 .13 Aurora Concrete Products Co.- Inv. 2579 Manhole (1-32-501) 252.14 S & A Repair - Repairs on IH LoBoy (1-33-531) 285 .11- Kendall-Grundy FS, Inc. - Tire repair (1-33-531) 15.00 Small Engine Emporium - Inv. 4353 Chain saw repairs (1-33-531) 95.60 Yorkville Auto Parts - Cust. 126 Filter,grease,plugs (1-33-531) 10.07 Tri-County Scavenger - Services for September (1-34-561) 3932.00 Service, Inc. Commonwealth Edison Co. - EH55-AP=3084A Park (1-36 .2-662) 28.87 Airco - Inv. 591218 Acetylene, oxygen, rods, cleaner 65 .22 (1-38.4-767) Perkins Builders, Inc. - Paymt. #4 Library Bldg. (1-38.7-816) 48926.16 GENERAL FUND Countryside True Value - Tools to replace stolen items-Public Works 146.53 $50.29 (1-43-910) ; Bulbs,turpentine,rods etc. #82.89 (1-38.4-767) ; Nails,closet latch, seal P.D. $13.35 (1-38.2-741) Beeper Marketing - Lease & Maint. (1-35-602) 36.24 Yorkville Auto Parts - Cust. 974 Radio fuses $2 .60 (1-35-602) ; Spotlite 23.72 bulbs $21.12 (1-35-613) Tom Barna - Clothes (1-35-604) 89.90 Yorkville Police Department - Postage (1-35-605) 10.71 Ronald Reuter - Expense for Hostage Seminar (1-35-607) 16.03 Educational Aids of Long Beach- Supplies for Bike Rodeo (1-35-607) 342.90 Region IV Law Enforcement - Inv. 4479 Tuition expense attending Practical 54.00 Commission Aspects of Auto Searches (1-35-607) Shore Galleries, Inc. - Inv. 56249 Shotguns $676.00 (1-35-608) ; Cases 733.55 $57.55 (1-35-613) Rick's F.S. - Gas filter, hose $10.50 (1-35-610) ; Gas - P.D. 927.97 $917,47 (1-35-611) Union Oil Co. of California - Gas-P.D. (1-35-611) 27.95 Ill. Office Supply Co. - Police Blotter (1-35-613) 412 .05 Riemenschneider Electric - Inv. 3110 Install Mercury fixtures & new bulbs 285.91 in sign at P.D. (1-38.2-742) Ill. Bell Telephone Co. - 553-5836 P.D. (1-43-914) 71.95 LeRoy Thanepohn - Conference Expense (1-43-913) 38.00 Hornsby Family Center - Oil (1-33-531) $49.25; Bike Rodeo Supplies 86.80 (1-35-607) $11.12; Batteries, Film & Developing (1-35-613) $21.14; Batteries (1-30-409) $5.29 Richard Randall - Registration Fees-Combat Shoot (1-35-607) 45.00 Safari Market - Supplies (1-43-910) $52.15; Supplies (1-38.2-743)112.61 $60.46 City of Plano - 345 Calls on Call Forwarding (1-35-617) 86.25 Northern Ill. Gas Co. - City Hall 3168777401 (1-38.1-730) $21.21; 641.86 3119001000 Park (1-36.2-662) $440.03 4 Months; 3119024903 Beecher Center (1-38.6-800) $97.08; 3119011702 Maint. Bldg. (1-38.4-766) $83.54 Ill. Bell Telephone Co. - 553-6222 City Clerk. (1-43-914) 6.10 Commonwealth Edison Co. - EAP71881 St. Ltg. (1-39) 2354.49 Farmers Elevator Co. - Supplies for East Fox St. repairs $273 .70 359.81 (1-30-402) ; Supplies for Storm & Sanitary Sewer $86.11 (1-32-501) Rick's FS - Gas (1-33-532) $480.42; Battery, Tire Repair 541.37 $60.95 (1-33-531) Lawrence Jennings - Municipal League Conference Expense (1-43-913) 502.11 Countryside True Value Hdwe.- Toilet repair parts $25.35 (1-38.4-767) ; Nuts, 121.01 bolts,rope etc. $69.84 (1-30-402) ; Lite for Bathroom, utility knife $25.82 (1-38,2-741) Ron Westphal Chevrolet,Inc. - Inv. 10089 & 10078 Car Repairs (1-35-610) 62.55 Yorkville Post Office - Postage (1-43-911) 24.94 Yorkville Post Office - Envelopes (1-43-911) 427.40 LeRoy Thanepohn - Expense - Ill. Municipal Conference (1-43-913) 868.42 Kendall County Record - Job No. 82466 Incident Cards $49.05 (1-35-606) 135.05 Street Bids $10.80 (1-30-409) ; Levy notice, Bike Rodio, 11 cost of grading bids, Street Bids $86.00 (1-43-909) Ric Mar Industries - Inv. 49071 Snow melter (1-31-451) 283.40 Coffman Truck Sales, Inc. - Inv. C47232 Complete tune-up-76 Chev. $344.67 2105.67 Inv. 47250 & 47276 Power steering, tune-up, springs, etc.-GMC $1761.00 (1-33-531) Yorkville Post Office - Envelopes (1-43-911) 12 .00 Kendall Co. Highway Dept. - Culvert for East Fox St. (1-30-402) 449.37 James B. Clarage & Ass'c. - Architect Fee (1-38.7-816) 2138.17 78,792.54 SALARIES Gross 30,756.24 Net 21,664.83 WATER FUND Luanne Erickson - Reimburse for books & tuition (2-50-415) 38.34 Environmental Resources - Registration fee for Water Supply Training (2-50-415) 60.00 Training Center Luanne Erickson,City Clk.-Reimburse petty cash: Postage (2-50-424) 9.85 Nat'l. Blvd. Bank of - Deposit-Water Bond & Interest Fund (2-50-445) 1855 .00 Chicago Layne Western Co.,Inc. - Inv. 09-8198-2 Labor,equipment & material for 1345.70 booster pump (2-50-420) Yorkville Plumbing & - Pipe fittings (2-50-420) 26 .90 Pump Co. , Inc. Midwest Supply Co. - Wasp & Hornet spray (2-50-422) 75 .93 Union Oil Co. of - Diesel fuel (2-50-425) 15.72 California Aurora Truck Body,Inc. - Inv. 13885 Cement saw frame (2-50-431) 415 .00 General Rental Co. ,Inc. - Spade & wedge (2-50-431) 93.55 Ill. Bell Telephone Co. - 553-7079 Water Dept. (2-50-441) 5 .43 Northern Ill. Gas Co. - 3168761603 Pumphouse #3 (2-50-442) 9.95 Commonwealth Edison Co. - EP14AP33737 Pumphouse #4 (2-50-440) 4290 .94 Kendall County Record - Job. ND. 82522 Printing stickers for Water Bills 42 .65 $29.85 (2-50-421) ; Paint bids $12 .80 (2-50-437) 8284.96 SALARIES Gross 5,239.61 Net 3,495.82 Youth Advisory Commission Hornsby Family Center - Supplies 11.57 Vat & Vine Liquors,Inc. - 2 cases pop 13.00 24.57 PARK COMMISSION FUND Safari Market - Food for picnic 153.33 "Y" Food Mart - Punch, cups, cookies 24.92 178.25 WATER BOND & INTEREST FUND The Northern Trust Co. - Water Rev. Bond dtd. 05/01/69 Interest 5965 .00 $5,950.00 (2-51-451) ; Bank Charge $15.00 (2-51-452) WATER METER RENTAL FUND R. C. Emmons - Refund of Deposit (2-54-460) 25 .00 BEECHER COMMUNITY CENTER FUND McGrath Office Equipment - Ticket 44538 2 Side Chairs 148.00