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City Council Minutes 1981 09-24-81 (129) MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON SEPTEMBER 24 , 1981 . Mayor Thanepohn called the meeting to order at 8 : 00 P.M. and on motion by Alderman Jennings , seconded by Alderman Pierce , adjourned the meeting to the Yorkville High School Library . Motion carried . The meeting was reconvened at the Yorkville High School Library. Mayor Thanepohn led the Council and guests in the Pledge of Allegiance to the Flag . Clerk Erickson called roll as each Alderman introduced him/herself . as follows : Ward 1 - Beach Ward 2 - Harker Ward 3 - Dollman Tilton Pierce Ward 4 - Jennings Simmons A quorum was established . Alderman York was absent from Ward 1 . Mayor Thanepohn introduced the other City officials . Guests present were Mr . & Mrs . Kahout representing the Senior Citizens . and two high school classes of the Local Government Course instructed by Dennis Hastert . Mr . Hastert gave a brief talk regarding the class requirements of visiting a City Council meeting . The students were also given a tour of City offices and the Public Works Department and Mayor Thanepohn gave a talk on local government at the school . The reading of the minutes from the September 10 , 1981 meeting was waived . Alderman Dollman moved the minutes be approved as presented , seconded by Alderman Jennings . Motion carried 7-0 . Mayor Thanepohn commented that he has read through the course taught by Mr . Hastert and would be beneficial for anyone to take it . Mayor Thanepohn then explained City Council procedures to the guests as the meeting progressed . ATTORNEY ' S REPORT - Attorney Dickson reported that argument in the Appellate Case of the Jennings sewer construction lawsuit went very well and an opinion should be received in 3-4 weeks . Attorney Dickson reported that an amendment was needed to the Liquor Ordinance to require a 24-hour business service to close off their liquor sales during the hours as stated in the Liquor Ordinance . Alderman Jennings moved to Amend the Liquor Ordinance to "secure from the public" liquor sales to comply with the hours set forth in the Liquor Ordinance , seconded by Alderman Simmons . Roll call vote was taken as follows : Jennings - Aye Dollman - Aye Tilton - Aye Simmons - Aye Pierce - Aye Harker - Aye Beach - Aye Motion carried 7-0 . Alderman York was absent from voting . MAYOR THANEPOHN - Mayor Thanepohn reported that he has been invited by the Homecoming Committee to have the City Council ride in the parade October 3 , 1981 . Alderman Jennings , Beach , Pierce and possibly Harker will plan to be present . Mayor Thanepohn read a Proclaimation regarding VFW ' s Buddy Poppy Day . Mayor Thanepohn reported that Treasurer Merkel'_s records were received well by the Social Security Auditor . Mayor Thanepohn reported that letters have been sent to Oswego, Sandwich , Plano, Montgomery , Plainfield , North Aurora inviting the Mayor and one or two councilmen to attend a session to discuss prime problems and challenges of each along with common problems .The meeting two years ago covered only finance . The meeting will be at City Hall on October 29 , 1981 . CITY CLERK - Clerk Erickson reported that Linda Stenson will be doing minutes for the Commissions including the Business & Economic Development , Human Resource , Park and Community Center Advisory at compensation of $15 . 00 per meeting with an additional $3 .00 per hour typing time . The Commissions have been requested to establish regular meeting dates if they have not already done so. It is the general consensus of the council that the Clerk is to relay to Mrs . Reynolds of Kendall Family and Youth Services , that the City is interested in participating in the Youth Employment Program for the coming year . (130) Page 2 September 24 , 1981 BUSINESS & ECONOMIC DEVELOPMENT COMMISSION - Alderman Jennings reminded everyone the T-shirts will again be on sale Homecoming Day at the Park and also at the football game ,pfoviding there are any left , at a cost of $2 . 50 each . If they sell T-shirts next year it will be with different slogan . PLAN COMMISSION - Alderman Simmons reported that the September 22 , 1981 meeting was canceled due to lack of agenda . The next meeting is scheduled for October 27 , 1981 at 7 : 30 P .M. at City Hall . BEECHER COMMUNITY BUILDING - Alderman Dollman reported on the Septem- ber 21 , 1981 meeting . The committee is working on a list of equipment and furnishings and the estimated costs to be put in the paper when available . The building construction is progressing well . Administrative Assistant Madden met with state and federal officials on the proposed library . A report of the procedures to date was read to the guests . Th' Real Estate Specialist for the Federal Highway Agency advised the City that she will recommend approval of the preliminary plans to her superiors . Nothing has been deleted from the plans , but several items have been added. A building of 3300 sq . ft . , frame construction with brick veneer to match the Beecher Commun- ity Building, landscaping including some trees and shrubbery, side- walks , parking lot , driveway to connect with drive of Community Building as well as entrance from Game Farm Road , electric heat and air-con- ditioning , bronze plaques , all signs , water , sewer . to approximatly 10 ft . off the site , fire extinguisher cabinets , flag pole , 3 tele- phone stations plus a public pay phone will be included . The plans have been approved by all agencies up to the Federal Highway Agency . Any additions needed should be requested as soon as possible . The bid advertising is still expected to be this fall and whether or not construction can begin will depend on the weather . Property owners north of the river have finished negotiations as they have been re- corded with the Kendall County Recorder . The information will be presented to the Library Board at their October meeting by Alderman Beach . HUMAN RESOURCE COMMISSION - Alderman Pierce reported that the Newsletter was received in the Kendall County Record and in the mail . SCHOOL COMMUNITY - Alderman Tilton reported that he has spoken with Dr . Scholle and the school ' s architects have a preliminary plan for the Game Farm property that will be discussed at a meeting approx- imately the middle of October. KENDALL COUNTY EMERGENCY SERVICES & DISASTER - Alderman Pierce reported on the September 17 , 1981 meeting regarding nuclear safety and plans for what to do in an emergency . Chief Randall will check into the City ' s certification with ESDA and how it effects their position with Kendall County ESDA . KENDALL FAMILY AND YOUTH SERVICES - Alderman Pierce reported the next meeting will be October 5 , 1981 at 5 : 30 P.M. in Dick Krase ' s office . SENIOR CITIZEN REPRESENTATIVE - Agnes & Frank Kahout introduced themselves and reported on the Senior Citizen representation at City Council meetings to the students present . MAYOR ' S REPORT (con 't) - Alderman Harker moved to approve the VFW' s request to hold Buddy Poppy Days on Friday October 9 , 1981 from 4-7 P .M. and Saturday October 10 , 1981 from 8-12 A.M. , seconded by Alderman Dollman . Motion carried 7-0 . COMMITTEE REPORTS STREETS & ALLEYS - Alderman Simmons reported that Baxter & Woodman estimate for E . Van Emmon Street improvement is $31 , 000 . This includes the portion from the east parking lane on Rt . 47 to the west driveway of the F . S. station , about 260 ft . , as well as curbs , gutters , and some new side-walk replacement . Alderman Simmons moved that the City authorize Baxter & Woodman ' Engineers to proceed with engineering for blacktop improvements for the west portion of E . Van Emmon St. and to prepare bidding documents , for publication of Notice to Bid with bids submitted on or before 2 ;00 P .M. , C . S .T . on October 19 , 1981 and to be publicly opened at that time at the Water Tower offices and bids to be let at regular meeting of the City Council on October 22 , 1981 . with City having the right to reject any or all bids . Motion was secon e by Alderman Tilton . Roll call vote was taken as follows : (131) Page 3 September 24 , 1981 Harker - Aye Dollman - Aye Tilton - Aye Simmons - Aye Jenniggs - Aye Beach - Aye Pierce 7 Aye Motion carried 7-0 . Alderman York was absent from voting. The E. Van Emmon St . Project will be paid for out of M.V.T . funds . Alderman Beach commended the Public Works Department for the 50 ft . patch on E . Van Emmon . Administrative Assistant Madden stated that the patching on Mill Street had been done that day. FINANCE - Alderman Jenning reported there will be a joint Library and City Finance meeting on November 12 , 1981 at 7 : 30 P .M. at the Water Tower . Treasurer Merkel was requested to notify the auditor of the meeting. POLICE - Alderman Simmons reported on the meeting held on September 10 , 1981 . Alderman Simmons moved to authorize the City Clerk to advertise for bids for a new Police Squad , seconded by Alderman Jennings . Roll call vote was taken as follows : Beach - Aye Simmons - Aye Pierce - Aye Tilton - Aye Dollman - Aye Jennings - Aye Harker - Aye Motion carried 7-0 . Alderman York was absent from voting . The 1979 squad will not be traded in , but will be given to the Public Works Director and the old Public Works car will be sold at a later date . TREES & PARKS - Alderman Beach reported that Satelite Industries have been notified to pick up the portable restrooms not in use . McNelis has been notified in regards to removing a tree on South Main Street . PUBLIC PROPERTY & BUILDINGS - Alderman Dollman reported that the leased Game Farm property will be disked up to smooth it out at a cost of approximately $300-400 . Alderman Dollman moved to authorize the implementation of the option of curbs & gutters as originally bid by Perkin ' s Builders for the Beecher Community Building at a cost of $10 ,000 , seconded by Alderman Tilton . Roll call vote was taken as follows : Harker - Aye Dollman - Aye Tilton - Aye Simmons - Aye Jennings - Aye Beach - Aye Pierce - Aye Motion carried 7-0 . Alderman York was absent from voting. HEALTH & SANITATION - Alderman Pierce reported that she has met with Officer Millen regarding the weed control and 4 more letters on 9 properties have been sent out . She is looking into spraying for next year and checking with the E .P .A. regarding safety precautions . LIGHTS , TELEPHONE , GAS & CABLE TV - Administrative Assistant has not received a response to his letter to Consolidated Cable TV to date . SEWER - Administrative Assistant Madden explained the SSES Grant procedures to the students along with the procedures for approval required by the Federal Government and the Minority Business Enterprises . WATER - Alderman Tilton reported that Baxter & Woodman , Inc . , is proceeding with the water rate study and the Water Department Staff is working on the statistics . YBS BOARD - Alderman Jennings reported the next meeting will be Monday , September 28 , 1981 . Alderman Dollman moved to adjourn the meeting at 9 : 40 P.M. , seconded by Alderman Simmons . Motion carried 7-0 . L'' l "!4f4 i2CC121�tj City' Clerk