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Public Works Packet 2011 07-19-11 o United City of Yorkville 800 Game Farm Road EST. '� 1836 Yorkville, Illinois 60560 � i Telephone: 630-553-4350 Fax: 630-553-7575 KwMI Cou* �? SCE AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, July 19, 2011 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: June 21, 2011 Items Recommended for Consent Agenda: New Business: 1. PW 2011-45 Discussion on Future Budgeting for Algaeside in Ponds throughout Yorkville 2. PW 2011-46 Discussion and Update on the Drainage Ditch Near Adrian and Blaine Streets 3. PW 2011-47 Discussion and Update on the Flooding Issues in Sunflower Estates 4. PW 2011-48 Discussion and Update on Road Maintenance on Tommy Hughes Way and Saravanos Dr. 5. PW 2011-49 Yield Signs at the Intersection of Dolph and State Streets 6. PW 2011-50 Bid Results for 2011 MFT Miscellaneous Bituminous Patching 7. PW 2011-51 Water Department Reports for May and June 2011 8. PW 2011-52 Windett Ridge Recapture Payment and Mowing Proposal Old Business: 1. PW 2011-32 Saravanos LOC Call Update 2. PW 2011-31 Kendall Marketplace Development/Infrastructure Update 3. PW 2011-43 Emerald Ash Borer Update 4. PW 2010-82 Illinois Prevailing Wages Discussion Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, July 19, 2011 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- l. June 21, 2011 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-45 Discussion on Future Budgeting for Algaeside in Ponds throughout Yorkville ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-46 Discussion and Update on the Drainage Ditch Near Adrian and Blaine Streets ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-47 Discussion and Update on the Flooding Issues in Sunflower Estates ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2011-48 Discussion&Update on Road Maintenance on Tommy Hughes Way& Saravanos Dr. ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2011-49 Yield Signs at the Intersection of Dolph and State Streets ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2011-50 Bid Results for 2011 MFT Miscellaneous Bituminous Patching ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2011-51 Water Department Reports for May and June 2011 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2011-52 Windett Ridge Recapture Payment and Mowing Proposal ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-32 Saravanos LOC Call Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-31 Kendall Marketplace Development/Infrastructure Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-43 Emerald Ash Borer Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2010-82 Illinois Prevailing Wages Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- c/Ty Reviewed By: Agenda Item Number 2 i o J a T Legal ❑ Minutes Finance ❑ EST. 1 � 1836 Engineer ❑ Tracking Number y City Administrator ❑ °^Y `O Public Works ❑ dal Cou^ty El`E Agenda Item Summary Memo Title: Minutes of the Public Works Committee—June 21, 2011 Meeting and Date: Public Works— 7/19/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, June 21, 2011 — 6:00 P.M. COMMITTEE MEMBERS PRESENT: Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot u OTHERS CITY OFFICIALS PRESEN Bart Olson—City Administrator Members of the Public Present: Brad Sanderson(EEI) Harry Childress (Progressive Energy Group) Bill McMahen(Progressive Energy Group) Citizen Comments: That were no citizen comments. a��asq, •aaaaaaaaaaa�' ava�aaaaaa�a..v This meeting was called to ord at 6:00pm. The minutes for the May 17, 2011, meetings were unanimously approved. New Business: At this time the Committee moved item#6 to the top of the agenda. 1. PW 2011 — 44 Progressive Energy Natural Gas Proposal and Meter Consolidation Progressive Energy Group has provided a cost reduction proposal for natural gas for the City of Yorkville. They estimate that by switching natural gas suppliers from NICOR to Santanna, and by consolidating some meters, the City could save approximately $5,715 annually in natural gas costs. Progressive recommends that 10 accounts be moved from NICOR to Santanna, for a term of 12 months that could be cancelled at any time with 30 days notice. Over the last several years the Santanna rate has averaged $0.0348 less than NICOR's monthly variable rate, which would yield to the City approximately $2,363 in annual savings. By choosing to go with a customer select supplier like Santanna, the City would be eligible to reduce I the State Revenue Tax on supplied therms by 40.02 per therm, resulting in anticipated savings of$1,359. In addition, meter consolidation could potentially save the City an additional $1,992 annually, although there are costs associated with meter consolidation. A brief history of the organization was provided to the Committee as well as a client list including Rush Copley Hospital, Kendall County, City of Sandwich, City of Plano, Village of Plainfield, and the Oswego Fire District. Representatives from Progressive Energy Group were present to review their audit results and proposal. Administrator Olson clarified that the Committee would need to make a recommendation as to whether to switch over to Santanna as the natural gas supplier. Alderman Kot clarified the benefits of decreasing the size of a meter versus the amount of gas being pumped. A larger meter allows for a greater consumption of gas but at a greater cost. If the facility does not actually use the potential amount of gas allowed by the larger meter, then you are paying for a larger meter that isn't needed or required. Alderman Kot stated the proposal seemed positive but would like clarification regarding total cost to the City. The Committee agreed to move the proposed contract to the City Council. 88888h 69888888880p waaaaaaaa�a•G, At this time, the Committee returned to the regular order of the agenda. 2. PW 2011 —39 Residential Solid Waste Franchise Agreement The City has a franchise agreement with Veolia for residential solid waste collection that is set to expire in April 2012. Within the agreement is an option to extend the contract for two 2-year terms as long as those terms are negotiated 120 days prior to the end of the term. Thus, the City has until December 31, 2011, to decide whether it wants to extend the current contract (and negotiate with Veolia individually), or submit anew RFP for the service. Staff is seeking direction on the current waste collection services, and if there is an initial preference for changing the plan. When that direction is given, staff will entertain an offer from Veolia and present that to the Committee, at which time the Committee can direct staff to further negotiate or prepare an RFP. Alderman Teeling stated that a lot of problems would be resolved by changing to a sticker program where the amount paid would be based upon amount of garbage produced. Administrator Olson noted that a sticker program can be more equitable, however, it is it he least efficient. 2 Alderman Kot questioned where the proposal for considering a Senior Discount. Administrator Olson stated that the Admin Committee tabled this item. Currently, seniors pay $.50 per month. If the city went with a sticker system, the carts would go away. The City could mandate what people used anywhere from garbage sacks, open containers, etc. Alderman Kot stated his hesitation to eliminate the use of the carts. Additionally, Alderman Milschewski questioned if there would be greater cost because without the carts, the bags and/or cans would have to be physically thrown into the trucks. Administrator Olson stated that Veolia would make an offer based upon requested Village services. Alderman Milschewski stated she prefers the current system because it is cleaner. Alderman Kot expressed interest in a proposal from Veolia because considering the economy, there should be some competition. Another issue raised by Alderman Kot was the appropriate removal of hazardous waste. Administrator Olson noted that hazardous waste removal events could be written into the contract; however, he would like to work with the County to coordinate. Alderman Milschewski questioned if there had been very many service complaints versus the complaints received with Waste Management. Administrator Olson responded that a comparison had not been performed but the service seems to be very good. Alderman Teeling stated her complaint with Veolia is their unpredictable timing for garbage pick up. Alderman Kot stated staff may suggest consolidating the number of days that garbage is being picked up as a means of cost savings. Administrator Olson noted that he would bring back additional information regarding comparisons between a sticker program and carts as well as research on what other communities are doing. 3. PW 2011 — 40 Route 71 (Route 47— Orchard Road) —IDOT Letter of Understanding The City has received from IDOT a letter regarding their proposed Route 71 project the purpose of which documents the intent of both IDOT and Yorkville regarding certain design elements to be incorporated into the project and the corresponding cost-sharing obligations. Though the letter is not a binding agreement, those items the City has no intent of funding should not be included. The five items listed in the IDOT letter include: a) the sidewalk located along the north side of Route 71 (Walsh Drive to Walgreens), on the west side of Route 47 (Route 71 to the south end of McDonald's restaurant), and on the west of Village View Drive (Route 71 3 to Muirfield Drive); b) the four general sections of the shared-use path; c) combined lighting; d) pre-emption equipment; and e) Engineering. Administrator Olson reviewed the proposal and its potential costs. He noted this would probably be the best opportunity for these items to be completed. Though none of this is currently budgeted for, it could be five to ten years before this project moves forward. Alderman Teeling expressed her agreement with the proposal. Alderman Kot stated that the proposal seems to be logical, however, it is difficult to project if future funds will be available. Alderman Milschewski expressed concern about the timing. Administrator Olson stated he could find out from MOT a more definitive timeline. The Committee agreed to forward the item to the City Council. 4. PW 2011 —41 100 Bridge Street Plaza —Permanent Fire Hydrant Easement The proposed permanent easement for the property at the northwest corner of Route 47 and Hydraulic Avenue is needed for a fire hydrant proposed to construct as part of IDOT's Route 47 widening project. This area currently has no readily available fire protection; the closest existing hydrant is on the northeast corner of the intersection. Access requires crossing five lanes of a busy state highway. The cost of construction the new fire hydrant would be borne by the City. Currently the area for the proposed hydrant is vacant, but the property owner has indicated that he may want to re-develop it at a later date. The City as agreed upon language in the easement agreement that would require the City to vacate the easement if required by the redevelopment plant. However, the City could require the property to provide other fire protection for the area. Staff is recommending approval and recording of the signed easement. Alderman Kot wondered why this is just now being addressed and had not been brought up earlier. Administrator Olson stated this came up as a result of the Route 47 project. The Committee agreed to forward this to the Councils consent agenda. 5. PW 2011 —42 Safe Routes to School—Sidewalk Easements The proposed easements would allow the City to replace existing deteriorated sidewalks on Heustis Street. Alderman Milschewski asked if this was comprehensive or if there are others to be negotiated. Administrator Olson stated that this was just the first step and that there 4 would be others. Alderman Kot questioned the timeline and wondered if it would be changed. Additionally, this is an area that is older where many people have landscaped in the ROW. He would like to see a public hearing to inform the residents of the plan. Administrator Olson reminded the Committee that although the City would be responsible for the maintenance of these sidewalks, the grant as fee and enabled the City to address many residents concerns about the safety of children walking along certain narrow streets. 6. PW 2011 —42 Emerald Ash Borer Update During the week of June 6-10, staff inspected ash trees in Windett Ridge, Raintree Village, Sunflower, Fox highlands, and Kylyn's Ridge and found infestations in all subdivisions ranging from moderate to very heavy. It is staffs opinion that all of the ash trees in these subdivision need to be taken out as soon as residents can be notified and surrounding landscape removed. Though there are some trees that do not currently show infestation, it is probable that it will appear within the next year or two. According to GIS, the total number of trees to be removed is approximately 300. Staff is seeking guidance regarding the following questions. First, should we "follow" the borer and only cut down trees in infected subdivision or should we tag all ash trees and remove them as we can starting with the most affected areas. Second, though contractor assistance will be required for many of the larger trees and stumps, it may be beneficial to purchase a stump grinder to allow staff to take care of the smaller stumps. The cost of a grinder would be between $5,000 and $10,000. This is not budgeted. Third, currently $10,000 is budgeted for tree and stump removal. Unfortunately, this is significantly less that what will be required to remove the large trees. Finally, staff is proposing the removal of trees from the newest subdivision, which are most heavily infected, and working towards the older parts of town. This would allow for spending the least amount of money while removing the greater number of trees. Alderman Kot clarified that these trees are located on public property. Administrator Olson confirmed the trees were located in the parkways and public parks. Alderman Milschewski clarified the number of large trees versus saplings that this would be affected. The Committee agreed to table this item agenda so that a representative of the Public Works department could be present to answer additional questions. 5 Old Business 1. PW 2011 —25 Downtown Parking Lot States Update & Alternative Analysis Staff has provided two concept drawings and cost estimates for parking lots on parcels at 47 and Hydraulic, and Hydraulic and South Main. For either parcel, staff feels that the cost of acquisition and construction of either lot could be completed for less than the amount of the current remaining budget for the old Jail parking lot. However, we have heard that there are a number of interested parties in the lot at 47 and Hydraulic, so that lot may be off the open market. Staff is seeking direction on the further pursuit of either location as the location for the downtown parking. IDOT has been open to the idea of discussing the location change of the lot, but is seeking a definitive location and cost estimate for the acquisition of the land and construction of the lot before they consider the idea further. Alderman Teeling requested clarification regarding IDOT's current financial contributions and the City's requirement to reimburse IDOT for incurred costs. Administrator Olson has been in discussion with IDOT about possible alternatives that may not require a pay back component. Alderman Kot asked about a possible alternative behind the phone company building. Administrator Olson stated that he would look into it and get back. The Committee agreed to forward the matter to the City Council in order to ensure that the project could be concluded by the end of the year. 2. PW 2011 —34 Water Ordinance— Turning on Water Service Prior to Full Bill Payment The current City ordinances require waters service to shut off after 45 days of non-payment of a water bill. Once the water has been turned off, complete payment of the delinquent bill is required. Further, landlords are responsible for a delinquent utility bill. Renters are allowed to sign up for a utility account, and if they move out without reconciling their bill, the landlord is required to pay the bill before service is reinstated. Landlords have protection from this situation through our policies; they can receive a copy of every utility bill we send to the renter, or they can opt to pay the bill themselves and roll the 6 amount into the tenant's rent. Most landlords have decided to pay the bill themselves and roll the amount into the tenant's rent. There is no discretion for staff to waive the requirement that the bill be paid in full prior to reinstatement of water service. This is done to prevent potential misuse of the water turn-on process. Alderman Teeling introduced this item due to a resident complaint; however, the resident has not shown up at either last months or this months meeting. Additionally, Alderman Teeling expressed her desire to see the Ordinance remain as it currently is written. The Committee agreed. Alderman Kot wondered about provisions where certain utilities cannot be shut-off for safety reasons. However, this policy is not in place for water utilities. Administrator Olson confirmed that water utilities are not subject to the State Law Typically, if someone falls on hard times, they are referred to Kendall County social services. 3. PW 2010— 82 Illinois Prevailing Wages Discussion Administrator Olson stated that he was unable to follow up on this matter. Additional Business Brad Sanderson introduced the issue of contaminate removal at 802 South Bridge. At the previous Council meeting, Alderman Gilson had questions regarding the remediation letter. The contamination exists in the driveway; however, there is not complete confirmation that it is not in the street. If it were, it would be five feet below ground. During the Route 47 construction, the sanitary sewer, located in the right-of-way, is going to be abandoned. The question becomes what is the liability to the City of Yorkville. If the City were to have to excavate in the Orange Street ROW, which is unlikely in the next six to nine months, IDOT states that the dirt can be replaced and does not have to be hauled away. Mr. Sanderson would encourage the Committee to move forward to the Council and vote positively. This item has been tabled three times for additional information. Alderman Kot noted that the terms contamination area versus actual contamination are confusing. Mr. Sanderson explained that the boring sample identifies the actual contamination; however, they extrapolate the meaning to include the surrounding area. The only place for certain there is contamination is where the boring sample was taken. It was also suggested that Mr. Sanderson request the Mayor place this item back on the City Council agenda. Alderman Milschewski brought to the attention of the Committee a picture she received from a resident of a large hole at the River Front. She stated she would forward the email and the pictures to Administrator Olson. 7 Alderman Kot asked about the deter signs for River Road. Administrator Olson stated they were supposed to be up on Friday and Alderman Milschewski confirmed. However, they are not very big. Administrator Olson stated he would look into the signs. Additionally, Alderman Kot informed the Committee that he had spoken with staff about an area under the Route 47 bridge, in the river, where there is exposed rebar. He would like to see warning signs for this area. Finally, Alderman Kot asked if there is a survey of City streets identifying road deterioration and which streets need work the most. Administrator Olson stated that it had not been done yet but will be. Alderman Kot would like to see this first step completed so that we can move forward if money became available. There be no further business, the Committee adjourned at 7:42. Minutes Respectfully Submitted by: �� Kristia RM Leyendecker Minute Taker rtU V q ii .h 8P 1i s { 8 ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ NB #1 1 ,II 11 Finance ❑ EST. �Z 1836 Engineer El-�� Tracking Number W City Administrator ❑ °°°�^o O Consultant Cea, ❑ Ke da vs—ty PW 2011-45 <�E El Agenda Item Summary Memo Title: Discussion on Future Budgeting for Algaeside in Ponds throughout Yorkville Meeting and Date: Public Works, July 19, 2011 Synopsis: Stormwater basin treatment information. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Laura Schraw Interim Director of Parks Name &Recreation Agenda Item Notes: See attached memo. ° ''`o Memorandum EST. ,Z 1836 To: Bart Olson, City Administrator From: Laura Schraw, Interim Director of Parks and Recreation {O L CC: Krysti Barksdale-Noble, Community Development Director �I �d C,Ty =0 Eric Dhuse, Director of Public Works �1L.E Date: July 14, 2011 Subject: Stormwater Basins Attached is a memo that was sent to Public Works Committee in August 2009 regarding easement language and HOA maintenance of basins. A memo from Attorney Orr is also attached. About 160 stormwater management basins, wet and dry bottom, exist in the City. The City owns/maintains 17 of these basins. Three of the basins we maintain are funded through an SSA (Sunflower Estates). Stormwater management basins have to remain in the condition they were designed unless the change would be to improve the basin to include best management practices, such as naturalization. The Standard Specifications for Improvements include using Best Management Practices for stormwater basin design. Ordinance#2009-78, Providing for the Regulation of Pos- Construction Implementation of Best Management Practices, established standards for design, construction and maintenance of stormwater best management practices. Our Stormwater Management Protection Plan also speaks to this requirement. Each basin is unique and designed to meet a certain stormwater capacity and flow, and is typically naturalized or has a mowed turf grass perimeter. As far as different types of basins and treatments/costs, I can offer the following examples: 1) Sunflower SSA to maintain their three basins—the basins cost $800 per application @ 3- 4 applications per year. (Total $2,400 - $3,200 annually, or$800 - $1,066 per basin annually.) 2) The City stopped applying chemical treatments to our basins due to the budgetary constraints. An estimate is attached for the Greenbrier pond, which would minimally cost $1,380 per year to treat with chemicals. 3) A naturalized basin, if not routinely maintained, can increase in cost to bring it back to an acceptable standard. Windett Ridge's basin was estimated at$15,530 of maintenance work in 2010. This would not continue to be an annual cost. 4) Raintree Village is a great example of a subdivision HOA managing their own naturalized basins. They received estimates and selected a contractor to maintain 3 basins every 3 years (they have 9 total.) The HOA is spending $1,900 to maintain a single basin every 3 years, or $633 annually per basin. D Cll o Memorandum s EST. - _ leas To: Brendan McLaughlin, City Administrator OL `` From: Joe Wywrot, City Engineer p CC: Kathy Orr, City Attorney �dAC "Ty �'= Travis Miller, Community Development Director <LE �� Laura Haake, City Parks Designer Date: August 12, 2009 Subject: Stormwater Basin Maintenance Attached find our standard easement language for stormwater management areas, which are dedicated for stormwater basins. At the Public Works Committee meeting on July 21St, we discussed the possibility of using our easement rights to ensure that homeowner associations properly maintain the basins, including the landscaping. I believe that the easement does provide the city with that ability. The easement language states that the property owner shall remain responsible for maintenance of the basin, so we could invoice the owner for the cost of any work that we perform or hire out. The issue will probably be reimbursement of those costs. For developments with established back-up special service areas, we could activate the SSA if costs are not voluntarily reimbursed. For developments where there is no back-up SSA,we might be able to collect through the administrative adjudication process. Kathy Orr should advise us whether the existing easement language is sufficient to enforce proper maintenance, and what process we should follow regarding enforcement and reimbursement of costs. Our NPDES permit issued by the Illinois EPA requires us to monitor post-construction runoff from new development and to ensure long-term operation and maintenance of stormwater BMP's. Establishing authority to require proper maintenance of stormwater facilities is an important part of post-construction enforcement. Currently there are approximately 159 stormwater basins of various sizes and types within Yorkville's city limits. Inspections and follow-up enforcement would be a combined effort of the Engineering and Community Development Departments. Please place this item on the Public Works Committee agenda of August 18, 2009 for discussion. STORMWATER MANAGEMENT EASEMENT PROVISIONS AN EASEMENT IS HEREBY RESERVED FOR AND GRANTED TO THE UNITED CITY OF YORKVILLE AND TO ITS SUCCESSORS AND ASSIGNS, OVER ALL OF THE AREAS MARKED "STORMWATER MANAGEMENT EASEMENT" (abbreviated S.M.E.) ON THE PLAT FOR THE PERPETUAL RIGHT, PRIVILEGE, AND AUTHORITY TO SURVEY, CONSTRUCT, RECONSTRUCT, REPAIR, INSPECT, MAINTAIN AND OPERATE STORM SEWERS AND THE STORMWATER MANAGEMENT AREA, TOGETHER WITH ANY AND ALL NECESSARY MANHOLES, CATCH BASINS, SANITARY SEWERS, WATER MAINS, ELECTRIC AND COMMUNICATION CABLES, CONNECTIONS, DITCHES, SWALES, AND OTHER STRUCTURES AND APPURTENANCES AS MAY BE DEEMED NECESSARY BY SAID CITY, OVER, UPON, ALONG, UNDER AND THROUGH SAID INDICATED EASEMENT, TOGETHER WITH THE RIGHT OF ACCESS ACROSS THE PROPERTY FOR NECESSARY MEN AND EQUIPMENT TO DO ANY OF THE ABOVE WORK. THE RIGHT IS ALSO GRANTED TO CUT DOWN, TRIM OR REMOVE ANY TREES, SHRUBS OR OTHER PLANTS ON THE EASEMENT THAT INTERFERE WITH THE OPERATION OF SEWERS OR OTHER UTILITIES. NO PERMANENT BUILDINGS SHALL BE PLACED ON SAID EASEMENT. NO CHANGE TO THE TOPOGRAPHY OR STORMWATER MANAGEMENT STRUCTURES WITHIN THE EASEMENT AREA SHALL BE MADE WITHOUT EXPRESS WRITTEN CONSENT OF THE CITY ENGINEER, BUT SAME MAY BE USED FOR PURPOSES THAT DO NOT THEN OR LATER INTERFERE WITH THE AFORESAID USES OR RIGHTS. THE OWNER OF THE PROPERTY SHALL REMAIN RESPONSIBLE FOR THE MAINTENANCE OF THE STORMWATER MANAGEMENT AREA AND APPURTENANCES. THE UNITED CITY OF YORKVILLE WILL PERFORM ONLY EMERGENCY PROCEDURES AS DEEMED NECESSARY BY THE CITY ENGINEER OF THE UNITED CITY OF YORKVILLE. LAW OFFICE KATHLEEN FIELD ORR&ASSOCIATES 180 NORTH MICHIGAN AVENUE SUITE 1040 CHICAGO,ILLINOIS 60601 (312)382-2113 (312)382-2127 facsimile KATHLEEN FIELD ORR LISA M.BERNSTEIN kfokkfoassoc.com lmbkkfoassoc.com MEMORANDUM To: Brendan McLaughlin, City Administrator cc: Joe Wywrot, City Engineer Travis Miller, Community Development Director Laura Haake, City Park Designer From: Kathleen Field Orr, City Attorney Date: August 14, 2009 Subject: Stormwater Basin Maintenance I have reviewed Joe's memo to you of August 12, 2009, pertaining to the maintenance of stormwater management areas and I would agree that the easement language provides that the property owners remain responsible for the maintenance of the stormwater basin. I would further agree that enforcement of the property owner's obligations to maintain the basin could be administered through the City's adjudication system if we would adopt an ordinance requiring the proper maintenance of stormwater basins as necessary to prevent flooding and the diminution of the quality of the stormwater in accordance with best management practices. I would also recommend that prior to the issuance of any citation, the appropriate City professionals meet with the property owners to advise them of the standards of "best management practices" and the obligation of continuing maintenance. As this is a matter of the preservation of the quality of life of the residents of the City, I believe the issuance of citations may be avoided if there is mutual understanding of the consequences if maintenance is not considered a priority. Ordinance No. 2009- -l% AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS, PROVIDING FOR THE REGULATION OF POST-CONSTRUCTION IMPLEMENTATION OF STORMWATER BEST MANAGEMENT PRACTICES WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, pursuant to 35 Ill. Administrative Code, Subtitle C, Chapter 1, the United City of Yorkville storm sewer system has been identified by the Illinois Environmental Protection Agency (IEPA) as a Small Municipal Separate Storm Sewer System (MS4); and, WHEREAS, the IEPA has issued a National Pollutant Discharge Elimination System (NPDES) General Storm Water Permit for the United City of Yorkville's Small MS4; and, i WHEREAS, said NPDES permit requires the United City of Yorkville to adopt an ordinance or other regulatory mechanism related to post-construction runoff minimum control measures; and, WHEREAS, proper implementation of stormwater Best Management Practices are essential to minimizing the pollutant content of storm water discharges to receiving streams, NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the United City of Yorkville Standards for Regulating Post- Construction Maintenance of Stormwater Best Management Practices, dated October 12, 2009, a copy of which is attached as Exhibit"A", is hereby approved and adopted. Section 2. This ordinance shall be in full force and effect upon its passage, approval and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2009. i ATTEST• �QILERTN 1 ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER� WALTER WERDERICH t MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON, JR. i Approved by me, as Mayor of the United City of Yorkville, Kendall County, llO- Illinois, this '� Day of J Apt uA�.y/ , A.D. 20A. JB" MAYOR 2 Exhibit "A" UNITED CITY OF YORKVILLE STANDARDS FOR REGULATING POST-CONSTRUCTION IMPLEMENTATION OF STORMWATER BEST MANAGEMENT PRACTICE(S) This document establishes stormwater Best Management Practice(s) which shall be used to meet the requirements of the National Pollutant Discharge Elimination System and the Illinois Environmental Protection Agency Small Municipal Separate Storm Sewer Systems (MS4's). Section 1. Definitions For the purposes of these standards, the following definitions are adopted: 1. Best Management Practice (BMP) -Any technique,process, activity, structure,prohibition of practices, general good housekeeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce the discharge of pollutants directly or indirectly to stormwater,receiving waters, or stormwater conveyance systems. Best Management Practice(s) also include treatment practices, operating procedures, and practices to control site runoff, spillage or leaks, sludge or water disposal, or drainage of raw materials storage. 2. City—The United City of Yorkville, Kendall County, Illinois. 3. Development-Any man-made change to real estate including, but not limited to: a. More than fifty percent (50%) increase in impervious area of an existing building and/or the affected parcel. b. Installation of utilities, construction of roads,bridges, culverts or similar proj ects. c. Construction or erection of levees, dams,walls or fences. d. Drilling,mining, filling, dredging, grading, excavating,paving, or other alterations of the ground surface. e. Storage of materials including the placement of gas and liquid storage tanks, and channel modifications or any other activity that might change the direction,height, or velocity of flood or surface waters. 3 f. Development does not include routine maintenance or existing buildings and facilities,resurfacing roads, or gardening,plowing, and similar practices that do not involve filling, grading, or construction of levees. 4. Maintenance Agreement—An agreement between the City and the Responsible Party,recorded against the real estate to which it pertains, that acts as a property deed restriction and which provides for long-term operation and maintenance of stormwater Best Management Practice(s). 5. Responsible Party—The developer, organization,property owner or entity owning the property upon which the stormwater Best Management Practice(s) is required to be performed. 6. Violation- The failure of a developer, organization,property owner, or other entity to be fully compliant with the City's Post-Construction Stormwater Best Management Practice ordinance. Section 2. Best Management Practices Examples of structural stormwater Best Management Practice(s) include but are not limited to: Application Benefit Buffer Strips Provides additional distance between homes and natural areas; attenuates runoff rates and promotes infiltration. Created Wetlands Can move existing wetlands and re-create at a new location. Infiltration Trenches Attenuates runoff rates and promotes infiltration. Naturalized Basins Attenuates runoff rates and promotes infiltration. Sand Filters Allows additional water infiltration. Stream Bank Reinforcement Reduces long-term erosion of stream banks. Turf Reinforcement Mat Prevents rainfall from washing away plant seeds. Vegetated Filter Strips Attenuates runoff rates and promotes infiltration. Examples of non-structural stormwater Best Management Practice(s) include but are not limited to: Method Education and enforcement campaigns Educational and participation programs Pollution prevention practices and procedures (street sweeping, fertilizer control, etc.) Regulatory controls Stormwater drain stenciling Strategic planning Town planning controls Training programs 4 Section 3. Implementation All redevelopment of previously developed properties and all development of previously undeveloped properties shall incorporate stormwater Best Management Practice(s) into the design, construction, operation, and maintenance requirements of those properties. The final design of stormwater Best Management Practice(s) is subject to approval as provided in Section 7 of these Standards. Said Best Management Practice(s) shall vary based on specific characteristics of the property, and may include but are not limited to grassy swales, disconnected impervious areas,minimization of impervious areas, green roofs, naturalized stormwater basins, etc. All stormwater Best Management Practice(s). shall be operated,maintained, or performed by the Responsible Party as necessary to ensure that the intended function and/or benefit of the stormwater Best Management Practice(s) is realized. Proposed developments/re-developments shall submit a plan detailing specific stormwater Best Management Practice(s), and shall include: • A written or graphic inventory of the natural resources at the site and surrounding area as it exists prior to commencement of the project and a description of the watershed and its relation to the project site. This description shall include a discussion of soil conditions, forest cover, topography, wetlands, and other native or man-made vegetative areas on the site. Particular attention should be paid to environmentally sensitive features that provide particular opportunities or constraints for development. • A specific analysis to show that the proposed stormwater Best Management Practice(s) are capable of improving or.maintaining the quality or stormwater runoff from the site. • A written description of the required operation and maintenance requirements for compliance with proposed Best Management Practice(s). Section 4. Inspections 1. All Responsible Parties shall adequately construct, operate,maintain and/or perform the stormwater Best Management Practice(s) that have been incorporated into the design of their property. Said stormwater Best Management Practice(s) shall be subject to inspection by the City at least once a year. Responsible Parties shall keep records of all maintenance and repairs, and shall retain the records for a minimum of 5 years. These records shall be made available to the City during inspection of the stormwater Best Management Practice(s) and at other times upon request. 5 Section 5. Maintenance Agreements 1. All stormwater Best Management Practice(s) shall be subject to an enforceable Maintenance Agreement to ensure that the system functions as designed. This agreement will include any and all maintenance easements required to access and inspect the stormwater Best Management Practice(s), and to perform routine maintenance as necessary to ensure proper functioning of the stormwater Best Management Practice(s). In addition, a legally binding covenant specifying the parties responsible for the proper operation and maintenance of all Best Management Practice(s) shall be secured prior to issuance of any building permits or recording of plats of subdivision for the property in question. Section 6. Previously Developed Properties 1. Most stormwater facilities inherently result in some improvement to stormwater quality and meet the requirements of a stormwater Best Management Practice(s). Such facilities shall be operated and maintained by the Responsible Party as approved in their original design.No changes shall be made to tributary conveyances,basins, or outfalls without specific approval from the City. Section 7. Administration 1. The City Administrator or his/her designee shall be responsible for the general administration of these standards and ensure that all development and/or maintenance activities within the United City of Yorkville meet the requirements of these standards. Specifically, the City Administrator or his/her designee shall: a. Perform periodic site inspections of all properties that have stormwater facilities to ensure compliance with this ordinance. b. Meet with the Responsible Parties regarding construction, operation, maintenance and/or performance of stormwater Best Management Practice(s) as necessary to ensure that they understand their responsibilities regarding stormwater Best Management Practice(s). c. At his/her discretion, issue a stop-work order requiring the suspension of the subject development or activity if there is a violation of these standards. The stop-work order shall be in writing, indicate the reason for the issuance, and shall order the action, if necessary, to resolve the circumstances requiring the stop-work order. d. Arrange for city personnel or contractors to mitigate/repair any damage to stormwater Best Management Practice(s) if the Responsible Party does not perform the work within 60 days (or other timeframe specified by the City) of written direction from the City to do so. The cost of mitigation/repair and any related administrative or legal activities shall be borne by the Responsible Party. 6 e. If the Responsible Party does not perform the work or reimburse the City within the specified timeframe, the City Administrator or his/her designee shall prosecute the Responsible Party through the administrative adjudication process or other available means. Section 8. Variances 1. If a Responsible Party feels that these standards place undue hardship on a specific development proposal or property, the Responsible Party may apply to the City Administrator for a variance. The City Administrator or his/her designee shall review the applicant's request for a variance and shall submit his/her recommendation to the City Council. The City Council may attach such conditions to granting of a variance as it deems necessary to further the intent of these standards. 2. No variance shall be granted unless the applicant demonstrates that all of the following conditions are met. a. An exceptional hardship would result if the variance were not granted. Economic hardship is not a valid reason to grant a variance. b. The relief requested is the minimum necessary. c. The applicant's circumstances are unique and do not establish a pattern inconsistent with the intent of the city's NPDES General Storm Water Permit. Section 9. Best Management Practice(s) Lien Claim 1. Lien Claim: All costs for work performed under Section 7.l.d of these Standards are the responsibility of the Responsible Party. Whenever a bill for such costs remains unpaid for thirty (30) days after it has been rendered, the clerk may file with the recorder of deeds of Kendall County a lien claim. This lien claim shall contain the legal description of the property, the costs incurred and the date(s) when the work was performed. 2. Notice Of Lien Claim:Notice of such lien claim shall be mailed to the responsible party at the last known address of such Responsible Party; provided, however, that failure of the clerk to record such lien claim or to mail such notice, or the failure of the Responsible Party to receive such notice, shall not affect the rights of the city to collect for such charges as provided in this section. 7 I Section 10. Backup Special Service Areas 1. For properties that have back-up special service areas established or allowed by agreement to fund maintenance of common areas, the city may activate said SSA to collect un-reimbursed costs or to fund ongoing or future costs related to operation, maintenance, or performance of stormwater Best Management Practice(s). Prior to the activation of a back up special service area,notice shall be published in a newspaper with circulation in the effected area. Section 11. Conflicts 1. These standards do not repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. Where this ordinance and other easements, covenants or deed restrictions conflict or overlap, whichever imposes the more stringent restrictions shall prevail. Section 12. Separability 1. The provisions and sections of these standards shall be deemed separable and the invalidity of any portion of these standards shall not affect the validity of the remainder. 8 A ' c to r m e Page 1 of 3 PROFESSIONAL SERVICES OUTLINE YORKVILLE PARK DISTRICT - GREENBRIAR A. AQUATIC WEED AND ALGAE CONTROL SERVICE Inspection and treatment program for common regional aquatic weeds and algae for one(1)pond(s). See next page for single and multi-year agreement options. Aquatic Weed and Algae Control through September 2011 .........................................................$1380.00 ❑ "IMPORTANT"Please check box if these waters are used for irrigation. Yorkville Park District - Greenbriar's customized water management plan includes an inspection, assessment, recommendation, implementation, and customized reports. This integrated approach uses a maximum of eight (8) inspections. Clarke Aquatic Services(CAS)will determine the proper treatment program at the time of inspection based on the weather and environmental conditions of the water. • All CAS products used are EPA registered and labeled for aquatic use. Product label will determine application rates and will be applied by licensed applicators. • Program does not include removal of plant material, treatment of flouridone-resistant hydrilla or copper- resistant algae,cattail,duckweed,watermeal or rip rap control. CAS recommends a dye treatment program to provide proactive and enhanced benefits to your weed and algae program. Please check the box below to add dye treatments to your Weed and Algae Control program and select a color. Please select one: ❑Black Dye Treatment Program................additional$385.00/yr ❑Blue Dye Treatment Program................additional$325.00/yr B. ADDITIONAL SERVICES Please check other services of interest and your control consultant will contact you with more information. Weed&Algae Services: ❑ Copper-Resistant Algae ❑ Cattail treatment ❑ Rip Rap Weed Control ❑ Duckweed&Watermeal Control Aeration Services: ❑ New Fountain Design, Sales &Install ❑ New Bottom Diffuser System Design, Sales&Install ❑ Fountain Winterization ❑ Annual Compressor Maintenance A .A c to r m e Page 2 of 3 CLIENT AUTHORIZATION YORKVILLE PARK DISTRICT - GREENBRIAR 1. Term and Termination: This Agreement has an Automatic Renewal Clause. The term of the Aquatic Weed and Algae Service Agreement shall commence on the date when both parties have executed this Agreement and shall continue for a period ending on December 31,2011.Unless either party hereto provides the other party with written notice at least Sixty(60)days prior to the end of the Initial Term or any subsequent renewal term,this Agreement shall automatically continue to renew for additional term, each term having duration equal to the Initial Agreement. If a party hereto fails to comply with a provision of this Agreement,then the other party shall have the right to terminate this Agreement if it gives written notice of the default to the defaulting party and the defaulting party fails to cure the default within sixty days of receipt of said notice. 2. Price Increase: The price for Aquatic Weed and Algae services rendered hereunder may be increased by Clarke Aquatic Services on or after the first day of any Calendar year commencing on January 1,2012(a"Price Increase Date")by a percentage which shall not exceed the greater of the percentage increase of the consumer price index during the calendar year which immediately precedes the Price Increase Date or five percent (5%) (The "Price Increase Percentage"). Clarke Aquatic Services may petition Yorkville Park District - Greenbriar at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time. 3. Property Damage: Allegations of property damage resulting from scheduled Clarke Aquatic Services service must be submitted in a written report, filed directly with respective Control Consultant within five (5)business days. The Clarke Aquatic Services team will review the report,determine a fair and equitable resolution,and respond within a timely manner. 4. Confidentiality: This contract, including any additional information provided, contains confidential information. It is intended solely for the use of the individual or entity to whom it is addressed and others authorized to receive it. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or taking any action in reliance on the contents of this information is strictly prohibited. 5. NPDES Permit:An NPDES (National Pollutant Discharge Elimination System) permit may be necessary for the execution of the work for aquatic services. Any costs associated with such a permit are not included in this proposal. Also, since final regulation requirements were not finalized when this proposal was presented,any additional and/or incremental activities or services that may be required by the applicator in order to comply with an NPDES permit are not included in this proposal. 6. Program Payment Plan: (Please provide the required information below to process payment.) We accept the following(please circle one): VISA MASTERCARD DISCOVER AMERICAN EXPRESS Name of Credit Card holder: Credit Card#: Exp Date: CCV Code: A. Aquatic Weed&Algae Control Service: One(1)payment due 60 days from invoice Please select contract terms: ❑ 2011 Season$1,380.00 ❑ 2011 &2012 Seasons* ❑ 2011 thru 2013 Seasons* *please reference#2 above for additional information on subsequent years pricing. B. Additional Services: As specified in the Professional Service Outline,any additional treatments beyond the core program will be due when the treatment is completed. SIGNING AND RETURNING this document will authorize Clarke Aquatic Services to perform the services stipulated within the limits of this cost estimate unless otherwise stated. FOR YORKVILLE PARK DISTRICT-GREENBRIAR: PRINT NAME: TITLE: SIGNATURE: DATE: FOR CLARKE AQUATIC SERVICES: NAME: TITLE: Control Consultant DATE:July 1,2011 Tim Gardner Mobile:630-461-1658 Office: 630-671-3159 ' c to r me Page 3 of 3 CLIENT INFORMATION YORKVILLE PARK DISTRICT - GREENBRIAR PLEASE ASSIST US IN MAINTAINING OUR RECORDS BY COMPLETING THE FOLLOWING: BILLING ADDRESS: Name: Property Management Company(if applicable): Address: City: State: Zip: Office Phone: Cell: Fax: Accounts Payable E-Mail: *TREATMENT ADDRESS(if different from above): Contact Name: Address: City: State: Zip: CONTACT PERSON FOR YORKVILLE PARK DISTRICT-GREENBRIAR: Name: Title: Office Phone: Cell: Fax: E-Mail: ALTERNATE CONTACT PERSON FOR YORKVILLE PARK DISTRICT-GREENBRIAR: Name: Title: Office Phone: Cell: Fax: E-Mail: INSPECTION REPORTS: Email service reports to the following email addresses: ❑ Email: Title: ❑ Email: Title: Please sign and return a copy of this completed contract to: Clarke Aquatic Services Attention: Tim Gardner 110 E. Irving Park Rd.,4th Floor Roselle,IL 60172 Phone: 630-461-1658 Fax: 630-894-1774 tgardner@clarke.com L�'CA P, Inc. Environmental Consultants • Native Landscape Specialists • Erosion and Sediment Control Professionals 1709 Afton Road Sycamore, IL 60178 Phone:(815)899-1621 Fax:(815)899-6821 www.encapinc.net PROPOSAL NO. R-10-08028 Revised 10.20.10 October 20, 2010 Windett Ridge HOA c/o Foster/Premier, Inc. 456 B. N. Weber Road Romeoville, IL 60446 gcashman @fosterpremier.com Re: Windett Ridge 2010 and 2011 Management Per my site visit on July 29, 2010, 1 have outlined several management activities that are recommended for the Windett Ridge Detention Basin during 2010 and 2011 in order to maintain the quality of the native areas. It appears that the plant species in the bottom of the basin is a mixture of White Water Lily (Nymphaea tuberosa) and American Lotus (Nelumbo lutea). It should be noted, however, that American Lotus is a native, perennial species for this region and its presence does not degrade the quality of the wetland plant community. It also appears that the correct amount of open water exists in the wetland. UNIT TASK MANAGEMENT UNIT # OF UNITS COST COST Conduct a Prescribed Burn 1 Fall/Winter 2010 or Spring Each 1 $3,375.00 $3,375.00 2011 (as conditions permit, includes permit application) Removal of Willows, 2 Cottonwoods, and Locust Each 1 $6,050.00 $6,050.00 trees/shrubs Winter 2010 Selectively Herbicide Thistle 3 and Reed Canary Grass Each 1 $1,760.00 $1,760.00 Spring 2011 4 Follow up Treatment of Woody Each 1 $1,320.00 $1,320.00 Species Spring 2011 Selectively Mow Slopes for 5 Wild Carrot and Ragweed in Each 1 $825.00 $825.00 Summer 2011 Selectively Herbicide Thistle, 6 Reed Canary Grass, and Each 1 $2,200.00 $2,200.00 Cattails Summer/Fall 2011 Total Cost $15,530.00 Payment Agreement Page 2 Windett Ridge HOA c/o Foster/Premier—Windett Ridge 2010 and 2011 Management Proposal R-10-08026 October 20, 2010 Windett Ridge HOA, (hereinafter "Client") shall be solely liable for the timely payment of all amounts invoiced under this proposal. Invoices will be tendered by ENCAP, Inc. ("ENCAP") from time to time, but no more frequently than every two weeks, and shall be due and payable upon receipt. If Client objects to all or any portion of an invoice, Client shall nevertheless timely pay the undisputed amount of such invoice and promptly advise ENCAP in writing of the reasons for disputing any amount. Client shall pay an additional charge of two (2) percent (or the maximum percentage allowed by law, whichever is lower) of the invoiced amount per month for any payment received by ENCAP more than thirty (30) calendar days from the date of the invoice, excepting any portion of the invoiced amount in dispute and resolved in favor of Client. Payments shall first be applied to accrued interest and then to the unpaid principal amount. If Client fails to pay invoiced amounts within thirty (30) calendar days of the date of the invoice, ENCAP may at any time, without waiving any other claim against Client and without incurring any liability to Client, suspend or terminate performance under this Agreement as long as any hazardous conditions created by ENCAP'S previously performed services are rendered non- hazardous to Clients employee's, agents and subcontractors, the general public, and the environment. Termination shall not relieve Client of its obligation to pay amounts incurred up to termination. ENCAP shall be entitled to recover any and all costs of collection associated with recovery of amounts due under this Payment Agreement, including but not limited to reasonable attorney's fees. Client will indemnify and hold harmless ENCAP and its representatives, agents, employees, and successors and assigns from and against any and all claims, suits, actions, losses, penalties, fines, and damages of any nature whatsoever, and shall pay any reasonable attorney's fees, expert witnesses fees, and ENCAP fees, and court costs arising or resulting from (1) Client's breach of this Agreement; or (2) Client's negligence or intentional misconduct. *All Legal Proceedings to be conducted in DeKalb County Lien Rights Client understands that its failure to pay invoiced amounts within thirty (30) calendar days of the date of the invoice may result in ENCAP, at its sole discretion, filing a Statement of Claim for Lien pursuant to the Mechanics Lien Act, 770 ILCS 60/1 et seq., which shall be recorded in the county where the improved property is located. Client agrees and acknowledges that in the event that ENCAP takes such action, Client will be responsible for reimbursement to ENCAP for any expense associated with such action including, but not limited to, reasonable attorney's fees and recording charges incurred in connection with such action. In the event that ENCAP is acting as subcontractor in the context of this Agreement, Client understands that any provision in any other contract, agreement, or understanding purporting to condition payment from Client to ENCAP upon receipt of payment from any other party (including a private or public owner), will not relieve Client from its responsibility to pay amounts due and owing to ENCAP, including a claim brought by ENCAP under Section 21, 22, 23, or 28 of the Mechanic's Lien Act. Page 3 Windett Ridge HOA c/o Foster/Premier—Windett Ridge 2010 and 2011 Management Proposal R-10-08028 October 20, 2010 Client shall accept full responsibility for payment notwithstanding any other agreement with owner or other party, and in no event will any provision in a contract, agreement, or understanding which conditions Client's payment to ENCAP upon receipt of the payment from any other party relieve Client from responsibility for payment to ENCAP. By: ENCAP, Inc. By: Windett Ridge HOA Susan Morrow Date Date Jonathan Koepke Date c/Ty Reviewed By: Agenda Item Number Jam ` 0-0 Legal ❑ NB #2 Finance ❑ EST. , �'� 1836 Engineer ❑ Tracking Number y City Administrator ❑ Consultant El K � °°. • PW 2011-46 El LE Agenda Item Summary Memo Title: Blaine and &Adrian inlet cost estimate Meeting and Date: PW committee meeting July 19, 2011 Synopsis: Cost estimate for replacing rip rap with a concrete spillway on Blaine and Adrian St. storm sewer. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Positive Council Action Requested: None at this time Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: D Cll o Memorandum MIT To: Public Works Committee EST. 1Z _ leas From: Eric Dhuse, Director of Public Works CC: 09 =per Date: July 15, 2011 �aA col�,�y S , Subject: Cost Est. for Blaine & Adrian inlet C E lit Public Works Committee Members, Please find below a cost estimate to install a concrete spillway between the two pipes at the intersection of Blaine and Adrian St. Materials • Gravel Base—5 ton @ $8.00/ton= $40.00 • Concrete—4 yard min order @ $115/yd= $460.00 • Landscaping- $50.00 City Time Removal of material, installation of gravel base and framing for concrete • 3 employees for 4 hrs @ $34.20/hr= $410.40 Concrete pour and frame removal • 2 employees for 2 hrs @ $34.20/hr= $136.80 Landscaping • 1 employee for 2 hrs @ $34.20/hr= $68.40 Total estimated cost for project= $1165.60 If you have any questions or concerns regarding this matter please let me know. Reviewed By: Agenda Item Number J Q Legal ❑ NB #3 EST. 1836 Finance El Engineer ■ Tracking Number City Administrator ❑ Consultant El KH+tl21I C-ty ` PW 2011-47 El LE Agenda Item Summary Memo Title: Sunflower Estates Drainage Review Meeting and Date: Public Works - July 19, 2011 Synopsis: Discussion of findings. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Jeff Freeman Engineering Name Department Agenda Item Notes: See attached staff report. SUNFLOWER ESTATES DRAINAGE REVIEW United City of Yorkville, Kendall Co., IL Public Works Committee Meeting Discussion Outline July 19, 2011 1. Project Understanding [Reference Exhibit A] ➢ During Larger Storm Events There Is Street Flooding Along Walsh Drive and Walsh Circle ✓ There Is Significant Ponding On Walsh Drive Between Lots 49 and 50 4 Street Drains To SW Through Side Yards Between Lots 49 and 50 To the South Stormwater Detention Basin ✓ Residents Have Reported Street Flooding Has Occurred 2 —4 Times Within the Last 10 Years 4 Note: June 9/10, 2011 Storm Was Approximately 4.5" Over 12 Hours, Which is Close to the 25-Year Recurrence Interval Storm ➢ Stormwater Basins Within Sunflower Estates and Greenbriar Appear To Be Operating Appropriately Residents Have Stated Groundwater Table Appears To Be Higher During High Storm Events, Because Their Sump Pumps Have Been Pumping More 2. Work To Date ➢ Items Reviewed ✓ Sunflower Estates Phase 1 Record Drawings (Dated: 3/14/00) ✓ Sunflower Estates Phases 2 & 3 Stormwater Management Report (Dated: 11/5/99) ✓ Sunflower Estates Phases 2 & 3 Record Drawings (Dated: 5/25/00) ✓ Villas At the Preserve (Renamed Yorkville Town Center) Stormwater Management Report (Dated: 6/13/06) ✓ Villas At the Preserve (Renamed Yorkville Town Center) Final Engineering Plans (Dated: 8/22/06) ➢ Items Did Not Review ✓ Sunflower Estates Phase 1 Stormwater Report --> Could Not Locate ✓ Engineering Plans Or Stormwater Reports From Other Adjacent Subdivisions (i.e. Greenbriar) 3. General Stormwater Management Design Standards Summary ➢ City of Yorkville City Code ✓ Stormwater Detention Basin Restricted Release For 2-, 25- and 100-Year Storm Events ✓ Storm Sewers Shall Be Designed To Convey the 10-Year Storm, Running Just Full ✓ Bypass flows from upstream areas should bypass the stormwater storage facility, where practical. ✓ Storm sewers shall extend to the limits of the development with proper sizing, as approved by the City Engineer, based upon current and future runoff conditions, to pick up and safely carry through the development any and all upstream bypass flows. Additional Typical Engineering Standards ✓ Conveyance Components (i.e. Storm Sewer and/or Swales) For Offsite Flows Through Site Are Often Times Designed For 100-Year Storm ENGINEERING ENTERPRISES,INC. CONSULTING ENGINEERS Sunflower Estates Drainage Review Discussion Outline Page 2 4. Findings ➢ Off-site Drainage Review [Reference Exhibit A] ✓ Sunflower Estates Phases 2 & 3 Stormwater Report Identified 118 Ac of Off-site Tributary Area South of Route 71 --) Updated/More Detailed Topography Identifies 105 Ac ✓ Villas At the Preserve Stormwater Report Identified Similar Subwatershed Boundaries ✓ Off-site Flows Convey Under Route 71 Through West 30" RCP and East 4' X 7' Concrete Box Culvert ❖ Off-site Flows From 30" RCP Drain Overland Across West Future Commercial Property ❖ Off-site Flows From 4' X 7' Box Culvert Drain Overland Across East Future Commercial Property • A Portion Of the Flow Goes North Toward 15" FES That Is Part Of the Sunflower Estates On-Site Storm Sewer System • A Small Portion Of the Flow Goes West Through the 12" RCP (Note: Not On the Engineering Plans) That Is Tributary to the Future West Commercial Area On-site Drainage Review [Reference Exhibit B] ✓ South and Central On-site Detention Basins Appear To Be Sized Correctly 4 Sized For the 100-year Storm In the Interim (Current Condition) and When the Undeveloped Off-site Areas are Developed ✓ On-site Storm Sewer System Is Sized To Convey On-Site and Off-site Flows For a 10-year Storm ✓ In Storms Greater Than 10-Year Storm, the East Off-site Flows Exceed The Capacity of the Storm Sewer Network ✓ Flows In Excess Of the 10-Year Design Storm Flow Overland Down Walsh Drive and Through the Side Yard Drainage Easement Between Lots 49 & 50. 5. Proposed Next Step(s) ➢ Identify Alternative(s) To Improve Conveyance Of Higher Recurrence Interval Storm Off- site Flows Through/Around Subdivision ➢ Prepare Cost Estimate(s) For Alternatives Y Present Alternatives and Cost Estimates To the Public Works Committee in August 6. Additional Discussion/Questions/Comments ENGINEERING ENTERPRISES,INC. G'\Public\Vorkvllle\2011\V01106-C Walsh Drive Flooding\Doc\Outline-PW Comm Meeting 2011-7-19-City,EEl.docx CONSULTING ENGINEERS fi wl�g'f�E;,��L vvasnl a9 / 'df r sN r III 6�', - iF•f1 � ' ` =L"Y��`C Legend 50� 'i` Storm Sewer 650 0 4 4 <all other values> Olsen x n o' f° 6 'a• !!*'�° � � '�;� sss ® Manhole wafter Catchbasin Inlet 7 � V I 6A , Flared End Section Overland Flow Arrow Sub Watershed Contour �i' �r0 Colonial {„ III I i- rro ��t 15 675 "'sj° - ` ' - �._._y ,R ■ �� Oa�o75 PGarden .^o _ 675 „1° �G�@rhlDrrri�rr o 6I5 ,,615 e o :66°650 fq` e o r � n e \ N 1h �r/1e ' � 6's570 673 675 q' ■ y0 Waslwlnd i' a i Green Briar + � � ��r•��Iir� Sunflower 0 1 I 695 • :� 700 j00 J.. ; L'7=y � 700 709 1R5 `. �Meado��se ,oa'" $Urrh�10W✓$,0"�$ft$tf @$ .°o' 1�0 1 1 10° "`+7� .:1. _ • � 7.2"RCP �l 695 f - r YA� 4'x7 CONC. BOX CULVERT ti° m 'z �,� .1omm1H9ihes .� s 4 v7�m �evr m °Yorkville Town Center - ti5 yq{� Bantusol MOP 115 'rs _ 7 ,� �- p ° �,� •' � V 15 7so V � � v 9 r N 4 � 1 �S )B 1°b R"III n C 11y �a\a�T1' i �.]I r 1t4i'�j 1y ,5p � 77p a 775 1 E 1 >Fef 1 Brandenburg 3 •^ \.�.. Ronhill 0 800 1,600 es Feet �y Engineering Enterprises Sunflower Estates ULY2011 EXHIBIT A N Drainage Review Y01106 52 Wheeler Road OFF-SITE DRAINAGE Sugar Grove,Illinois 60554 United City of Yorkville KKP OVERVIEW (630)466-6700 Kendall County,Illinois www.eelweb.com Legend f �'s:►+ t Storm Sewer tire !: •�rrliae �, ��.ri. 6.. oM t ® . „y Garden $.. � gGarden' V 12.. 4 � Greenr�br�hi$ar N �� J rHawtborne �'f'.. r .K' 21' 1 - c FA ® r.. 24" t + 27" ►`'G t ` ♦� Cornersfoq@ Yet *•� 42., A' i l 3r '�'F } `- I, �—� <all other values> 1111 nh I pp /. M I f [ a oe waisn ar• �s� Catchbasin � - Inlet Green Briar tf Flared End Section Green Briar.. Y _ v t ■ Green B �� riar - '1 Y' F • + '�s r r � Overland Flow Arrow Sub Watershed • r Walshw � - L C p SunUwEstates r C 12"RCP �� S • CULVERT .` 4-4, � 4'xT CONC. i 80X CULVERT _ i T :', y - _ _ � .Stagecoach � - mmY a I H�9h r A It �S♦A f0. wy. ♦t mq ' F 1 A t° Yorkville Town Center �' r + •�+ y �' 4 a� ell- f �y 70 . 14 Acre 0 400 800 Feet Engineering Enterprises Sunflower Estates JULY2011 EXHIBIT B N Drainage Review Y°"°a 52 Wheeler Road ON-SITE DRAINAGE Sugar Grove,Illinois 60554 United City of Yorkville KKP OVERVIEW (630)466-6700 Kendall County,Illinois www.eelweb.com ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ NB #4 1 ,II 11 Finance ❑ EST. �Z 1836 Engineer El-�� Agenda Item Tracking Number City Administrator ■ °°°�^o O Consultant Cea, ❑ Ke da vs—ty PW 2011-48 <�E El Agenda Item Summary Memo Title: Road Maintenance on Tommy Hughes Way and Saravanos Dr. Update Meeting& Date: PW/July 19, 2011 Synopsis: Update of the road maintenance issues related to the pavement deterioration and potholes on observed on Tommy Hughes Way and Saravanos Drive. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Informational Item Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. Memorandum EST. 1636 To: Public Works Committee „0. -� From: Krysti J. Barksdale-Noble, Community Development Director O � ?O CC: Bart Olson, City Administrator Kendal C. w Date: July 14, 2011 Subject: Road Maintenance on Tommy Hughes Dr. and Saravanos Dr. Update As the Public Works Committee may recall, in October 2010, the Building Department sent violation notices to Sam Saravanos of Saravanos Properties, LLC (Stagecoach Crossing) and Mike Hughes regarding the potholes and deterioration of the pavement on Saravanos Drive and Tommy Hughes Way. In early November 2010, the Engineering Department was informed that patching work had been done which, to my understanding, was visually verified. Since that time, Building Department staff has been contact with the property owners as recently as May 2011 and learned that the Stagecoach Crossing development has been turned over to First Midwest Bank. We also were informed by Mr. Hughes, that he has an agreement with the Circle K Shell station management which allows Circle K to use the paved area behind their facility (Tommy Hughes Way) as long as they maintain and make needed repairs to the road. The attached map indicates the location of identified potholes, circles with an "x" are single potholes and colored- in red circles are a group of two or more potholes. Staff has sent the attached follow-up violation notice to the current property owners regarding the condition of the roads citing Section 302.3 Sidewalks and Driveways of the International Property Maintenance Code (IPMC). This provision of the code states that "all sidewalks, walkways, stairs, driveways, parking spaces and similar areas shall be kept in a proper state of repair and maintained free from hazardous conditions". However, due to the general nature of the term "hazardous condition" this code provision may be difficult or problematic to prove if challenged. Staff will provide an update to the Public Works Committee at a future meeting when more information is available. x s L J i• P f ;` g • Act al CITk o United City of Yorkville EST _ 1836 County Seat of Kendall County 800 Game Farm Road Yorkville, Illinois, 60560 <Crcu�w Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us July 14, 2011 Mike Hughes 40W069 Carl Sandberg Road St. Charles, Illinois 60175 RE: Tommy Hughes Way—Property Maintenance Violation Notice Mr. Hughes, This correspondence is intended to serve as notice regarding the deteriorating condition of the pavement,particularly potholes, observed on Tommy Hughes Way. As you are aware, holes in the pavement is a violation of Yorkville's City Code and could lead to injury or damage vehicles traveling on the roadway. Per Section 302.3 Sidewalks and Driveways the International Property Maintenance Code(IPMC)"all sidewalks, walkways,stairs, driveways, parking spaces and similar areas shall be kept in a proper state of repair, and maintainedfree from hazardous conditions." You are requested to repair any deteriorating pavement and/or potholes on Tommy Hughes Way within thirty(30) days of receipt of this letter. Should you have any questions regarding this matter, please contact me via telephone at 630.553.8573 or e-mail knoble(ayorkville.il.us at your earliest convenience. Thank you for your expedience in resolving this matter. Sincerely, Krysti J. Barksdale-Noble, AICP Community Development Director Cc: Bart Olson, City Administrator Kathleen Field Orr, City Attorney ,�tiD C/ry United City of Yorkville TEST. � ,W36 County Seat of Kendall County 800 Game Farm Road Yorkville, Illinois, 60560 <�E �y Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us July 14, 2011 Kevin Augustyn VIA E-Mail: Kevin.Augustynga,firstmidwest.com RE: Saravanos Drive—Property Maintenance Violation Notice Mr. Hughes, This correspondence is intended to serve as notice regarding the deteriorating condition of the pavement,particularly potholes,observed on Saravanos Drive. As you are aware,holes in the pavement is a violation of Yorkville's City Code and could lead to injury or damage vehicles traveling on the roadway. Per Section 302.3 Sidewalks and Driveways the International Property Maintenance Code(IPMC)"all sidewalks, walkways,stairs, driveways, parking spaces and similar areas shall be kept in a proper state of repair, and maintained free from hazardous conditions." You are requested to repair any deteriorating pavement and/or potholes on Saravanos Drive within thirty (30) days of receipt of this letter. Should you have any questions regarding this matter, please contact me via telephone at 630.553.8573 or e-mail knobleC&,yorkville.il.us at your earliest convenience. Thank you for your expedience in resolving this matter. Sincerely, Krysti J. Barksdale-Noble, AICP Community Development Director Cc: Bart Olson, City Administrator Kathleen Field Orr, City Attorney c/Ty Reviewed By: Agenda Item Number ii J� a 0-0 Legal ❑ NB #5 II Finance ❑ EST. , � 1836 Engineer ■ Tracking Number y City Administrator ❑ Consultant ❑ K a ty . PW 2011-49 El LE Agenda Item Summary Memo Title: Dolph and State Yield Signs Meeting and Date: Public Works - July 19, 2011 Synopsis: A request was made to install yield signs at Dolph and State. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff report. D Cll o Memorandum S, To: Bart Olson, City Administrator EST. - _ leas From: Brad Sanderson, EEI OL CC: Eric Dhuse, Director of Public Works � p Krysti Barksdale-Noble, Community Dev. Dir. <LECo� ,Z Lisa Pickering, Deputy City Clerk Date: July 15, 2011 Subject: Dolph and State Yield Signs As requested,we investigated the possible installation of yield signs at the intersection of Dolph and State. Our findings were as follows: • Currently there is no signage control at the intersection. • The intersections to the north at Orange/State and Washington/State do currently have yield signs. These intersections do have sight distance issues due to trees nearby the intersections. • The intersection at Dolph and State is much more"open"than the two intersections to the north. • The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to yield sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A.An intersection of a less important road with a main road where application of the normal right-of- way rule would not be expected to provide reasonable compliance with the law; B.A street entering a designated through highway or street; and/or C. An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of-way at the intersection under the normal right-of-way rule have been reported within a 3 year period, or that three or more such crashes have been reported within a 2-year period. The section above would appear to apply to our case. This intersection would appear to be border line for the need of yield signs. 4 1' ob ff IL U`1 Washing 0,,601. - am • da� L J Or Image Sr�G,ri�o-li�aglu-3 Survey 20 1 Goo-gle L- low Imagery Date 4,30,2008 41'38'11 75' N 88"26"57 10"VII elev 653 ft It 1840 It ♦,��0 C/T y Reviewed By: Agenda Item Number J� A 0 Legal ❑ NB #6 1 ,II 11 Finance ❑ EST. �Z 1836 Engineer ■ -�� Tracking Number City Administrator ❑ °°°�^o O Consultant Cea, ❑ Ke da vs—ty PW 2011-50 <�E El Agenda Item Summary Memo Title: 2011 MFT Misc. Bituminous Patching Contract Meeting and Date: Public Works - July 19, 2011 Synopsis: Bid were received on July 7th. Need to award contract at next appropriate City Council meeting. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff report. cip Memorandum EST. ! 1es6 To: Bart Olson, City Administrator 1 From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works ® Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk <LE Date: July 15, 2011 Subject: 2011 MITT Misc. Bituminous Patching Contract Please consider adding this item to the July 19th Public Works Committee Agenda for discussion. Bids were received, opened and tabulated for work to be done on the above referenced project at 10:00 a.m., July 7. Representatives of IDOT, the contractors bidding the project and our firm were in attendance. Two qualified contractors submitted acceptable proposals for completing the work. A tabulation of the two bids and the engineer's estimate is attached for your information and record. We recommend the acceptance of the bid and approval of award be made to the low bidder, Aurora Blacktop Inc., 1065 Sard Avenue, Montgomery, IL, 60538 in the amount of$44,273.90, which is approximately 11.2%under the Engineer's Estimate of$49,870.00. BID TABULATION 2011 MISC.BITUMINOUS PATCHING PROJECT UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS AURORA BLACKTOP,INC. G.M.SIPES CONSTRUCTION ENGINEER'S ESTIMATE SECTION 11-00000-00-GM BID TABULATION 1065 SARD AVENUE 503 E.ADAMS ST. UNITED CITY OF YORKVILLE UNITED CITY OF YORKVILLE BIDS RECD 7/7/11 MONTGOMERY,IL 60538 P.O.BOX 109 800 GAME FARM ROAD RUSHVILLE,IL 62681 YORKVILLE,IL 60560 ITEM UNIT UNIT UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 AGGREGATE BASE REPAIR TON 70 $ 50.00 $ 3,500.00 $ 30.00 $ 2,100.00 $ 50.00 $ 3,500.00 2 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 200 $ 2.25 $ 450.00 $ 4.00 $ 800.00 $ 2.50 $ 500.00 3 CLASS D PATCHES,TYPE IV,6" SY 834 $ 48.35 $ 40,323.90 $ 110.00 $ 91,740.00 $ 55.00 $ 45,870.00 TOTAL FOR ALL BID ITEM $ 44,273.90 $ 94,640.00 $ 49,870.00 ABOVE OR BELOW ESTIMATE -11.2% 89.8 Page 1 of 1 C:\Documents and Settings\MGehr\Local Settings\Temporary Internet Files\Content.Outlook\YN3ZR9P7\Yorkville1 1-00000-00-GM Tabulation of Bids.xlsSheetl Reviewed By: Agenda Item Number J Q Legal ❑ NB #7 EST. 1836 Finance El Engineer ❑ Tracking Number City Administrator ❑ Public Works ■ KH+tl211 C-ty ` PW 2011-51 El LE Agenda Item Summary Memo Title: Water Department Reports for May and June 2011 Meeting and Date: Public Works— 7/19/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brian Sorensen Water Name Department Agenda Item Notes: �"e,° C,r United City of Yorkville NO WATER DEPARTMENT REPORT MAY 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 205 0 4 1393 542 188 20,512,000 7 1500 883 553 3,781,200 8 1500 861 477 31,000 9 1500 1125 576 32,576,000 TOTAL 56,900,200 CURRENT MONTH'S PUMPAGE IS 16,205,400 GALLONS MORE THAN LAST MONTH 5,514,600 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,835,000 GALLONS DAILY MAXIMUM PUMPED: 2,973,600 GALLONS DAILY AVERAGE PER CAPITA USE: 114.7 GALLONS WATER TREATMENT CHLORINE FED: 1406 LBS. CALCULATED CONCENTRATION: 3.6 MG/L FLUORIDE FED: 501.4LBS. CALCULATED CONCENTRATION: 0.22 MG/L POLYPHOSPHATE 920 LBS. CALCULATED CONCENTRATION: 0.83 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.02 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 4 NUMBER OF LEAKS OR BREAKS REPAIRED: 1 MXU'S 0 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS CONTRACTOR PULLED CORP OUT OF THE MAIN AT PARK & NORTH BRIDGE. 60,000 GALLONS OF WATER LOST DUE TO BREAK. United City of Yorkville WATER DEPARTMENT REPORT JUNE 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FFFTI FEET FEET GALLONS 3 1335 501 206 0 4 1393 542 189 23,282,000 7 1500 883 553 3,633,300 8 1500 861 476 15,000 9 1500 1125 578 30,604,000 TOTAL 57,534,300 CURRENT MONTH'S PUMPAGE IS 634,100 GALLONS MORE THAN LAST MONTH 9,791,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,917,100 GALLONS DAILY MAXIMUM PUMPED: 3,185,000 GALLONS DAILY AVERAGE PER CAPITA USE: 119.8 GALLONS WATER TREATMENT CHLORINE FED: 1346 LBS. CALCULATED CONCENTRATION: 3.2 MG/L FLUORIDE FED: 504 LBS. CALCULATED CONCENTRATION: 0.21 MG/L POLYPHOSPHATE 927 LBS. CALCULATED CONCENTRATION: 0.77 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.0 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 9 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 1 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS C/T y Reviewed By: Agenda Item Number J� A 0 Legal El II NB #8 11 "AM Finance ❑ EST. �Z 1836 Engineer ❑ u City Administrator Tracking Number Police ❑ Kentlall County E `�� Human Resources El PW 2011-52 t Public Works ❑ City Council Agenda Item Summary Memo Title: Windett Ridge recapture payment and mowing proposal City Council/Committee Agenda Date: Public Works Committee—July 19, 2011 Synopsis: Discussion of a recapture payment owed to Windett Ridge developer. Materials will be presented at the meeting. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: c/Ty Reviewed By: Agenda Item Number ii J� a 0-0 Legal ❑ OB #1 II Finance ❑ EST. , � 1836 Engineer ■ Tracking Number y City Administrator ❑ Consultant ❑ K a ry . PW 2011-32 El LE Agenda Item Summary Memo Title: Stagecoach Crossing (Saravanos) —Update Meeting and Date: Public Works - July 19, 2011 Synopsis: EEI has attempted to make contact with the Bank. No report as of 7/15. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff report. cip Memorandum To: Bart Olson, City Administrator EST. -� 1 836 From: Brad Sanderson, EEI o t�ilr� CC: Eric Dhuse, Director of Public Works ® Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk <LE Date: July 15, 2011 Subject: Stagecoach Crossing (Saravanos) - Update As requested,we have attempted to make contact with the bank(First Midwest). As of July 15, 2011,we have not received an update. We have attached some recent correspondence for your information. i j Krysti Barksdale-Noble I From . Joe Wywrot Sent: Thursday, May 19, 2011 12 : 16 PM To : Kevin .Augustyn @firstmidwest.com Subject: Stagecoach Crossing - punchlist work Attachments : Onsite Punchlist. 1 . pdf; Rte 47 Improvements . PList 2 . pdf; Stagecoach potholes 05. 19 . 11 . pdf Kevin , Per our conversation yesterday, attached find copies of the current onsite and offsite punchlists for Stagecoach Crossing . Regarding the potholes, attached find an aerial map with locations marked in red . Circles with an "X" indicate a single pothole . Colored-in red circles/ovals indicate a group of two or more potholes . In you choose to make permanent hot-mix asphalt repairs at this time, the thickness of the asphalt patch should be at least 150% of the thickness of the surrounding asphalt. i Please provide a schedule for repairing these potholes . Thanks , I t 4f 4 Joe Wywrot E Yorkville City Engineer . (630)553 -8527 i (630)553 -3436 fax (630) 878 -2021 mobile i I i i i i 3- I i f 6 e E f E { i i { (6 h{� E e I p r t 1 i i I i i i i CI)Ob United City of Yorkville t; 0 County Seat ojKendall County 800 Game Farm Road rasa Yorkville, Illinois 60560 - - Telephone: 630-5534528 Fax: 630-553-3436 F Website: www.yorkville. il.us LE Mr. Sam Saravanos April 16, 2010 Saravanos Properties, LLC PO Box 415 Z Plainfield, IL 60544 t RE: Stagecoach Crossing Plaza, Onsite Punchlist I € I Dear Mr. Saravanos: i A field inspection has been completed at the above site; below is your initial project punchlist: I General • Record drawings dated 6- 17-2008 have been reviewed; City Engineer Joe Wywrot's comments are E attached hereto. Please arrange to submit revised record drawings to my attention at your earliest opportunity, whereby they will be logged in and routed for review. Following approval, provide E two full-size prints, as well as Auto Cad files and PDF copies, to be imported into the City's Base Map and GIS System. • Provide an As-Built of the site lighting, showing conformance to the approved photometric plan i for the development, i t Pavement • Patch all potholes. • Remove and replace approx. 3 ' damaged curb at the north end of Saravanos Drivel west side of street. • Remove and replace approx. 3' damaged curb at the middle area of Saravanos Drive/ west of Building A/ east side of street. • Curbing required at Building B, Building C, Building F, and parking islands for Building C. t • Complete installation of surface course along Saravanos Drive- current surface ends in front of Building D. • Complete installation of binder, surface, and pavement striping at Building B, Building C, Building E, and Building F; these are presently gravel-only. € Sanitary r • Install "City of Yorkville Sanitary" lids on the following manholes: 101 , 103, 105, 107, 109, 111 , 115, 117 � • CIean MH- 109 and MH- I 11 . i F • Modify bench on MH-105 and MH409, so that solids do not build up. I • Remove build up of solids from MH-107. • Vac-test MH- 101 . E • MH- 117 : Replace chimney seal, backfill around manhole or protect with fence. Water • Wire brush and paint all fire hydrants with paint provided by hydrant manufacturer. • Locate and adjust the following fire hydrant A-valves to finish grade: 104, 109, 112, 116. • Install "City of Yorkville Water" lids on the following water vaults: 100, 110, 113 . s Stagecoach Crossing Plaza Onsite Punchlist. l _ l l i i i Storm • Clean the following structures and pour bench: 105 , 109, 111 , 113, 115, 117, 119, 121 , 123 , 125, 127, 129, 13I , 133 , 135, 137, 139, 141 , 143 , 145, 147, 149, 151 , 153, 155, 157, 202, 204, 2061 208, 210 212, 214, 216, 218, 220, 4069 408, 500. • Grout under the casting at the following structures: 121 , 127, 139, 141 , 143, 149, 149-A, 151 , 153, 157, 204-A4 204-B, 206, 208, 208-A, 208-B , 210, 212, 214, 2169 218, 220. 500, 502 . + Install "City of Yorkville Storm" lids to the following structures: 102, 104, 105 , 107, 147, 302. • Clean the following sumps: 102, 104, 149-A, 402, 502, 602 . • Add steps the following structures: 102, 204, 301 • Remove debris from the following structures: 300, 303 . 504* • Add riprap around structures 200 and 400. • Grout around the pipe at structure 102. Landscaains The following deficiencies were noted: • Lot U Building A: o Qty 7 COR, parking lot berm o Qty 2 FOR, north end of basin, rear of building • Lot 3/ Building C: o Qty XXX SES, north end of basin, rear of building o Qty 2 TAX, middle of basin, rear of building o Qty 1 THU, south end of basin, rear of building • Lot 51 Building E: o Qty 2 SYR, east end of the first landscaped parking island north of building o Qty 9 COR, east end of the first landscaped parking island north of building o Qty 8 MIS, middle of the first landscaped parking island north of building o Qty 10 SES, middle of the first landscaped parking island north of building o Qty 4 TIL, middle of the first landscaped parking island north of building o Qty 20 CAL, west end of the first landscaped parking island north of building o Qty I TIL, east end of the second landscaped parking island north of building o Qty 6 JUN, east end of the second landscaped parking island north of building o Qty 7 SES, east end of the second landscaped parking island north of building o Qty 2 ACR, middle of the second landscaped parking island north of building o Qty 9 SES, west end of the second landscaped parking island north of building o Qty 16 CAL, middle of the third landscaped parking island north of building • Lot 7/ Basin o Qty 3 JUS, east end, by Saravanos Drive i i r Please arrange to complete the above items immediately, and contact me at 630-553-8528 to schedule a rem G inspection of this site. E Sincerely, E Je 'fer L. Woodrick United City of Yorkville Engineering Department i i Cc : Bart Olson, City Administrator Laura Schraw, Interim Community Development Director r Joe Wywrot, City Engineer Paul Zabel, Code Official Darrell Busch, Sr. Engineering Technician Stagecoach Crossing Plaza Onsite Punchlist. I 3 6 i i i United City of Yorkville .__ County Seat of Kendall County r 800 Game Farm Road Yorkville, Illinois, 60560 2La �� Telephone: 6302534350 Fax: 634553-7575 Website: www.yorkville.il .us December 31 , 2008 Mr. Kevin Berry SEC Group, Inc. 651 Prairie Pointe Drive, Suite 201 Yorkville, Illinois 60560 k Re: Stagecoach Crossing — Record Drawings Dear Kevin: I have reviewed the proposed record drawings for the referenced development, prepared by SEC Group, Inc. and dated 6/17108, and have the following comments: General • Record drawings for the Route 47 improvements required for this development should be submitted for review. • Comments are made only once, but may affect several plan sheets. E • Include the general notes, typical sections, and special details from the approved plans. The restrictor detail should include as-built data. • Include the geometric plan from the approved plans, showing parking stalls and signage, • Provide special details for curtain wall, retaining wall, temporary flushing hydrant, and parking lot lighting, Sheet 1 4. • Add a note on the cover sheet stating that these drawings as the record drawings for approved plans entitled "Saravanos Properties, LLC" dated 11117/04, and "Stagecoach Crossing Revisions" dated 10/3!07. I Sheet 2 • Show lot numbers and/or addresses. • Label Saravanos Drive and indicate that it is a private roadway, Add a note stating that all storm sewers shown are private. • Label storm tags 206A-206D and 208A-208D. • Provide 2, 25 , and I Wyr H'WL' s for both stormwater basins, I E • Also provide B/W elevations for the retaining wall along the west property line. E i E • Construct the PCC curtain walls and provide overflow elevation. • Provide T/W and B/W elevations for the retaining walls along the McDonalds west property line and at the PRV station. • Delete the note regarding the PRV Station storm sewer. The sump pump for this station discharges to the MOT ditch. • Add a note at storm tags 700402 that they were not constructed, and to refer to the Route 47 Improvement plans. Sheet 3 • Are the invert elevations for storm tag 109 reversed? Confirm elevations and recalculate slopes for storm tags 108 and 110 accordingly. • Are the invert elevations for storm tag 206B reversed? Confirm elevations and recalculate slopes for storm tags 208A and 206C accordingly. • Are the invert elevations for storm tag 208B reversed? Confirm elevations and recalculate slopes for storm tags 208A and 208C accordingly. • Double-check the slopes for storm tags 146, 207, and 215 . Sheet 4 • Double-check the slope for sanitary tag 104. • Provide tap-of-pipe elevations for water tags 113 , 125A, 1262 and 1279 j • Complete construction of the sanitary service to the restaurant and then provide as- built data. Darken the lines for this sanitary service once it is completed. • Show and provide as-built data for the sanitary and water services for the two occupied buildings. • Revise the water tag leader lines at the SE corner of the development to point to the as-built location of the watermain/valvelhydrant. Show the location of water tag 112. • Show the correct location of water tag 127. • Show the cable routing for the parking lot lighting. • Identify the landscape irrigation well and show the muting of irrigation lines. (. I Please make the requested revisions and resubmit for review. If you have questions 1 regarding any of these comments, please call me at 630-553 4527. E Very truly yours, i f Jo wywmt City Engineer E f Cc: Jennifer Woodrick, Engineering Administrative Assistant i i United City of Yorkville 11 0 County Seat of'Kendall County 800 Game Farm Road Est: t Yorkville, Illinois 60560 � �- � Telephone: 630-553-8528 "t Fax : 630-553-3436 �� r4 Website: www.yorkville. il.us ' Mr. Sam Saravanos April 16, 2010 Saravanos Properties, LLC PO Box 415 Plainfield, IL 60544 I i Re: Stagecoach Crossing Plaza/ Route 47 Improvements/ Punch List.2 i Dear Mr. Saravanos: r i A field inspection of the above site has been completed; below is the revised project punch list: f • Submit record drawings for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top-of- pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance back-of--curb for B-Boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As- built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major-storm overflow paths are required. Additional as-built data may be required on a case-by-case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Following approval, provide two full-size prints, as well as Auto Cad files and PDF copies, to be imported into the City's Base Map and GIS System. I • Provide IDOT sign-off for work completed in the right of way. • Convey right of way to IDOT. • Field entrance and culvert are called to be removed on approved plans (Station 511 +25LT). • Re-install 'Bonnie Lane' and `No Parking' signs. Please complete the above items immediately, and contact me at 630/553-8528 to schedule a re-inspection of this site. { Sincerely, r Je 'fer L. Woodrick United City of Yorkville Engineering Department f Cc: Bart Olson, City Administrator Joe Wywrot, City Engineer Darrell Busch, Sr. Engineering Technician Laura Schraw, Interim Community Development Director v t 11 a r 0 t{ C r 'x I VIA v J - tts e - C � . �� F J _ 1 � 2 z' x A'i. p ve l ti o , n fu „r f i T C;i, - - ' fr If c/Ty Reviewed By: Agenda Item Number ii J� a 0-0 Legal ❑ OB #2 II Finance ❑ EST. , � 1836 Engineer ■ Tracking Number y City Administrator ❑ Consultant ❑ K a ty . PW 2011-31 El LE Agenda Item Summary Memo Title: Kendall Marketplace Development/ Infrastructure Report Meeting and Date: Public Works - July 19, 2011 Synopsis: Discussion of punchlist work. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff report. „ � Memorandum To : Bart Olson, City Administrator Asa. sss From : Brad Sanderson, EEI CC : Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Ker�COwrd � i Lisa Pickering, Deputy City Clerk Date : July 15 , 2011 Subject: Kendall Marketplace Development / Infrastructure Update As requested, we investigated the status of the infrastructure on the commercial portion of the development. It is our understanding that the City is interested in knowing what it would take to "stabilize” the site. Our findings were as follows: 'i • We have attached a previous memo dated May 12, 2011 that provides some background on the subject. j • From our initial review of the memo, it would appear that the commercial punchlist is generally consistent with our findings. Upon review of the unfinished areas, we observed the undermining of some of the curb, areas of pavement stresses near future entrances and curb in disrepair. We will be prepared to discuss in more detail at the committee meeting. I In addition to the site itself, it is our understanding that progress is being made on the proposed t intersection improvements at Cannonball and Route 47. The improvement plans have been submitted to IDOT for final approval and the City is working on the land acquisition portion of the project. It is our understanding that this work is intended to be completed this fall . E I I E f I k Ef €E C I ge B t { c g€ C s . t C t E i c Memorandum iA EST ' L `= - - Visas To : Bart Olson, City Administrator From: Joe Wywrot, City Engineer CC : Lisa Pickering, Deputy City Clerk C4E Date: May 12, 2011 Subject: Kendall Marketplace — Punchlist Work i Attached find the current punchlist along with my corresponding cost estimates for the commercial component of the Kendall Marketplace development. The public punchlist is to be funded from the SSA Bond Project Account fund. The total estimated cost of the public work is $2, 149,455 .20 and the amount in the SSA Bond fund as of March 2, 2011 is $2, 150,027.47. The private punchlist work is to be funded from the Sales Tax Bond Improvement fund. The total estimated cost of the private work is $309,600 .00 and the amount in the Sales Tax Bond fund as of March 29 2011 is $270, 003 . 56 . The Sales Tax Bond fund is about $40, 000 below the estimated cost of the private punchlist work, but if you review the estimate you will see that it includes $ 100,000 for basin modifications which would consist ofre-landscaping, primarily on the basin bottom. We have discussed basin re-landscaping internally, and I don't believe that the actual cost will come near the estimated cost. The reason is that this basin also includes compensatory storage to account for a large depression that existed on the site prior to development. In order to realize the benefit j of this volume the stormwater release rate was reduced far below the normal release rates established by ordinance. Consequently this basin takes a long time to empty and the basin bottom is frequently inundated for weeks at a time. This inundation will kill most if not all "natural" plantings that we might place on the basin bottom. Therefore, I believe that we should let Mother Nature landscape the basin bottom for us and to allow whatever plants grow there that can withstand the frequent inundation. Ei . t I feel that both the public and private cost estimates are conservative, and that we will have sufficient funds to complete the punchlist work. Please place this item on the May 17, 2011 Public Works Committee agenda for discussion. F (1 [l E F E 4 6S fE E , V00 Ctrs. united City of Yorkville i 0 County Seat ql h.endull Countal 800 Game Farin Read 1836 Yorkville, Illinois 60560 ^rte Telephone: 630-553-8528 � �:. ` Fax : 630-553 -3436 ' Website: www.yorkville.il .us Lrz E Mr. Jim Snyder October 21 , 2009 The Harlem-Irving Companies, Ine. 4104 N . Harlem Ave. Chicago, Illinois 60634- 1295 Re: Kendall Marketplace — Commercial, Punch Lis: 3 Dear Mr. Snyder: t .q i A field inspection of the above site has been completed, below is the revised project punchlist: i Payment in full is required for the following invoices: o 20090302, dated 10- 14-09, Attachment l o .D402109- 1 , dated 10-21 -09, Attaclimment 2 o D- 102209-2, dated 10-22-179, Attachment 3 Binder repairs are needed in multiple areas, see attachment . + Laura Naake has received. the Planting Detail, Emergent Plug. Mix., and the Winters Landscaping Native Basin Maintenance Proposal for the stone water basin, her review comments or Ss'ptember 4, 2009 are attached hereto as Attachment 41 Add stone to EOP along. Erica Lane, see Attachment 5 , i The curbs installed along the south side of Erica Lane ( for future retail sites) appear too high in sctrxae areas; how will this be addressed ? Please contact. City Engineer Joe Wywrot to ciscuss. I Barricades at the end of Beecher Road should be permanently set into the stone, similar to j the one of them in this location which is already set. s • Install Qty. 2 type III barricades where Gillespie Lane ends, 3 E f Install public walk along the south side of (311lespie ..l ane, per approved plans. E Remove mud froarl storin structure 450, for inspection , It appears damaged, but it ' s too difficult to tell under the current conditions . i i E • Install construction entrance at topsoil pile north of Gillespie Matte. Install silt fence around topsoil pile north of Gillespie Lanz. • Install seed and blanket in the north parkway of Gillespie. E Kendal) Marlxtrine Comm. PU : I x r + The following site landscaping issues were mated, o Blackberry Share Drive, W of Northland intersection: Qty. 3 QUB1 dead a Blackberry Share Drive, E of Northland,' Cannonball I"rail intersection : Qty. S SEAJ missing; Qty. 6 RUJO missing, Qty. 12 ECPivt dead a Northland Drive: Qty. I QUBI dead, Qty. I TI.CO dead. Qty. I FRAP dead o North side of Detention. Basin : Qty. 2 ACEL missing, Qty. 1 QUBI missing., Qty. 3 ABCO missing o East side of retention Basin : Qty. I CEOC missing, Qty. 5 COPC missing o South side of Detention .Basin: Qty. `? PSME missing, Qty. I ABCO missing, Qty. I ACEL dead, Qty. Z ACRD dead o Gillespie Lane : Qty. 2 TIA.M missing, Qty. 2 FRAP missing, Qty. 3 FRP missing, Qty. ,5 QL"BJ missing o Beecher Road, Out 4ot 16 : Qty. 2 .ACEL dead o Erica Lane, North of Target Stare: Qty. 2 GLSK missing, Qtv. 3 FRPT missing o Route 34, Out4ot 3 : Qty. I ACSA dead o Route: 34, Out-lot 5 : Qty. 13 'VIOL missing o Route 34, South. of Future Phase: Qty I ACSA dead, Qty. 2 QURU dead o Route 34, Vilest Entrance by Out4ot 6 : Qty. 3 GLSK missing, Qty. 3 QUBI IIIr$sIllg � o haute 34, Out4ot 6 : Qty. I TIKE missing, Qty. I ACSA dead o Cannonball Trail, Out-lot 8 : Qty, I ACR.0 dead o Cannoctball °frail, Far North: Qty. I ACRD dead, Qty. 8 R.HGI. missing o Retail Area West or Out-lot I I (Street LP.S) : Qty. 4 IrRPT missing, Qty. I FRAP missing, Qty. t GLSK missing, Qty. 2 Parking Island Plantings missing (see Detail B) o Vegetative Swale South of Home Depot (Sheet LP 5): Qty, I QURU dead o Lot 16 (Sheet LP. I ) : No landscaping installed o West Side of future Phase! NW Corner of Development (Street LP . 1 ) : No landscaping installed o Parking Islands : Several parking islands at retail stores facing South (PetSmart, Kohl ' s, Dick 's Sporting Goods, etc.; have incomplete or no understory landscaping installed a t .Please arrange to complete the above items immediately, and contact me at 6301553 -8528 to schedule a re4rispection of your project punchlist. Should you have specific questions regarding the above 0eldwork items, please contact Mike Robinson direct at 630-774- 1041 . Sincerely, I _ N z Jennifer L. Woodrick Engineering Ad min. Assistant i 3 Cc : Dart Olson, Assistant City Administrator .toe Wvwrot, City Engineer Mike Robinson, Sr. Engineering Technician Eric. Dhuse, .Public Works Director Susan Mika , Finance Director .Array Simmons, Accounting Clcrlc : Tralvis Miller, Community Development Director Laura Haake, City Parks Designer Annette Williams, C:`onim. Dev. A.dmin, Assistant i s {r}6fi { s At 3 i United City of Yorkville I 8 0€1 Game Farm End Yorkville, IL 64550 630-553-43511 .JIM SNYDER INVOICE HARLEM IRVING COMPANIES 4104 N HARLEM AVE Invoice Date: 10 / 14 / 2009 1 CHICAGO IL 60634- Invoice #, 20090302 Invaie Aunt. ; 7 3 7 . 67 1 i Due Late: UPON RECEIPT j DESCRIPTION HR / TY COST/UNIT AMOUNT GARNER LEGAL #IH - 19610 - 67162 1400 $ 28 . 0 $ 28 , 50 GARNER LEGAL # H - 16910 - 66 97 7 1 . 00 5709v17 $ 7179 , 17 SUBmT TAL : $ 737 . 67 TAX : $ . 00 AMT . PAID . . 00 j INVOICE 'TOTAL : $ 737 * 67 i i i i i i i i i i i i i r I { i i PLEASE. MAKES CHECKS PAYABLE TO THE UNITED CITY CP YORKVILLE. [ 1 % MONTLY INTEREST AFTER DUE DATE E � I ° I 1 UNITED CITY OF YORKVILLE INVOICE DATE: 1011412009 INVOICE #: 20090302 I Amy Simmons, Accounting Clerk Phones 630-553-85 71 Fax : 634-5534575 asimmons@yorkville. iLus I � _ .................... __ __....... __............. ........................ ._..._.........._. f Printed with FinePrint - purchase at www.fineprint.com P t� {L f f Gardiner Kock Weisberg 53 €17est Jackvon Blvd, Suite 950 ChicagO4 IL 60604 312-362- 0060 July 24, 200 Susan Mika, finance Director Account No. Hm196lc United City of `Yorkville 1\1 � Invoice No. 67162 800 Came Farm; Road L ' Yorkville IL 60560 , In Reference To_ i":tninent Domain Expense charges 6/ 11 /2009 riling Service C � 6/24/2009 diking Printing :� 1 $ 11 . 00 Total expense chargest Previous balance63 . 71 1 7/4/2009 Payment - thank you ($802 , 84) 711412009 IfT'ransfer of credit balance. to IM 45c S '; 2,0,63 7114/2009 Cr/Reverse transfer of credit balance to, H - 184 $1 ( I20 . 63 Total payments and adjustments ($802 , 841 E Credit balance ($ 120 , 63 ) f t y Please include your account number, and matter name along with your payment . We appreciate your business and cooperation ! i f S 9 Q{ L f{[j{ E 4 { Ff {ptP t 3 r3 6 Gardiner Koch Weisberg & tuna Q) t53 'est Jarkvon .BIB=d. suite 950 Chicago, IL 60604 312-362-0000 i September 04, 2009 I Susan Mika, Finance Director Account Ito. H- 1961c United City of Yorkville Invoice No. 67977 800 Game Farm Road � Yorkville IL 605601 AAo d Inc Reference To: Eminent Domain Professional services Hrst' .ate Amount 8/28/200 $ 185 .00/hr $ 18 ,50 0. 10 i $ 18 .O0/hr $ 74 .00 E 0.40 8/3112009 $ 185 .00/hr $616.67 3 .33 i i i For professional services rendered 3 , 83 < $70 Previous balance {$ 149. 1: 0} Balance due $360,07 Please include your account nwriber and matter name along with your payment. We appreciate your business and cooperation ! E f United City of Yorkville. INVOICE County Sect of Kendall County cri 800 Game Farm Road < ` _ Yorkville, Illinois 60560 O , ,y, Telephone : 630- 553,8545 Fax : 630. 553 -3436 Website: www. orkvilte . il.us TO Jinn Snyder INVOICE # D - 102109 - 1 Harlem Irving Companies Date: October 21 , 2009 4104 N Harlem Avenue Chicago, it 60634 PAYMENT TERMS DUE DDT j Due upon receipt November 12, 2019 QTY DESCRIPTION UNrr PRICE LINE TOTAL Kendall Marketptace legal fees replenishment deposit _..___ ....55€ 0, I i I I I 1 j 1 I 9 1 � 3 � TOTAL. DUE $5000.00 I I I t t t Make at( checks payable to United City of Yorkville QUESTIONS REGARDING THIS INVOICE MAY BE DIRECTED TO ANNET E VALU S _:. ..........,_.... I I E E { F 6 I eI t { r Att .� hatod City Of Y&kvi INVOICE -Cou gty Seat of Kendall County ' 800 Game Farm Road WX (( Yorkvitle, Illinois 60560 Rl °" Telephone: 630, 553-8545 t5 Fax* 630- 553 - 3436 Website. www, orWIte. 11. us i i TO Jim Snyder INVOICE # D - 102209 - 2 Harlem Irving Companies Date; October 22, 2009 4104 N Hartem Avenue Ch It g[ Chicago , 60634 t i PAYMENT TERMS DUE DATE Due upon receipt QTY DESCRIPTION 'UNIT PRICE LWE TOTAL _.......:...........,.....,...:::.::.:.............:..........................:.......:............_...__...._... Install stop signage Nigh Ridge Lane at Blackberry Shore Lane Northland Lane at Blackberry Shore Lane i 2 Snap signs , pasts, anchors , and hardware 237,66 118. 63 i 2 Labor@ 31 : 17 ! hr 31 . 17 62, 34 r t i i e P i i i I E s TOTAL DUE �313tI.t3U i E Ff C f� Make at( cheeks payabte to United City of Yorkville QUESTIONS REGARDING THIS INVOKE MAY BE DIRECTED TO ANNETTE WILLIAMS I i 3 p[6 E E S (g2 t ATT , cipt ° TO : .ling Snyder €art City ?ark Designer � rr : Laura lane, ; $ C°C: Travis Miller, ,doe Wy rot, Annette Williams ,.x 3 bate: September 4, 2009 Subjeev Kendall Marketplace Basin Landscape Review 1 have reviewed the Kendall Marketplace st rinwater basin punch list repair letter and attachments witli the following titles and dates: Plant massing layout diagram, not dated Slope restoration. detail, dated July 15 , 2009 Emergent Plug ix ( listed on Slope restoration detail) Winters Native Basin onitorin Maintenance Kendal Marketplace Yorkville, IL date .August 24, 2009 i E General Comments , The details and maintenanoe proposal are conditionally approved as submitted provided d f that the following items are given to the City : a) A yearly summary of the inonthly monitoring report is supplied to the City as yell as Harlem-Irving for review f° performance standards and verif cation of work on the basins. � r b) Provide to the city an operations and maintenance { ; ) manual for the maintenance after the 3 year period (outline for yearly upkeep) and identify the private entity that will be performing this work . This should uld include general weed eradication; prescribed burning time frame, herbicide applications, mowing, etc, and provide a standard for future maintenance. I E d E E i r . E i i i, Y A r fill x , ek is A ek f n y b ht JA Ft t � II1l §s > x { i i 8-Oct-10 Cost Estimate Kendall Marketplace - cost to complete commercial public punchlist i i Item Quantity Unit Unit Price Cost 1 Pay 3 city invoices 1 LS $6 , 037.67 $6 ,037. 67 2 Barricade end of Beecher 1 LS $ 1 , 500 . 00 $ 1 , 500 .00 3 Barricade end of Gillespie 1 LS $ 1 , 500.00 $ 1 $ 00 . 00 4 Public sidewalk both sides Gillespie 5500 SF $ 11 . 00 $60,500 . 00 5 Storm 450 repair (Gillespie) 1 LS $ 10 , 000 . 00 $ 10,000 . 00 6 Construction entrance (Gillespie) 1 LS $5, 000 . 00 $5 , 000 . 00 7 Silt fence (Gillespie) 1 LS $5, 000 . 00 $5 , 000 . 00 8 Gillespie Landscaping 1 LS $35 , 000 . 00 $35 , 000.00 € i Sub-total $ 124, 537 .67 j Plus 20% contingency $24 , 907. 53 Plus IDOT permit work $2 .000 , 000 . 00 Total $2 , 149445 .20 i i I i i t i R i € E R" 4 I f € f !ff 4 E R Ek[€ k41k f s SE P } 0 q SC $4 L L f { iE t i Y € f Commercial - private 24-Aug- 10 Cost Estimate Kendall Marketplace - cost to complete commercial private punchlist Item Quantity Unit Unit Price Cost 1 Binder repairs (various areas) 1 LS $30, 000. 00 $30, 000 . 00 2 Add stone along Erica Lane 1 LS $37000 .00 $3, 000. 00 3 Curb R/R along Erica 1 LS $ 15,000. 00 $ 15, 000. 00 4 Storm repairs along entrance drives 1 LS $35 ,000 .00 $35, 000. 00 5 Pave binder along entrance drives 1 LS $30 , 000 .00 $30, 000. 00 6 Private landscaping 1 LS $45 , 000 .00 $45, 000. 00 7 Stormwater Basin Modifications 1 LS $ 100 , 000.00 $ 100 , 000 .00 i Sub-total $258 ,000 .00 Plus 20% contingency $51 ,600 . 00 Total $309,600 . 00 E I i I i I I i f { C i f I i E € f f I E i E i i I 6 I f Page 1 i i E c/Ty Reviewed By: Agenda Item Number ii J� a 0-0 Legal ❑ OB #3 II Finance ❑ EST. , � 1836 Engineer ❑ Tracking Number y City Administrator ■ Consultant ❑ K a ry . PW 2011-43 El LE Agenda Item Summary Memo Title: Emerald Ash Borer Update Meeting and Date: Public Works 7/19/11 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion & direction Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: D Cll o Memorandum MIT To: Public Works Committee EST. 1Z _ leas From: Eric Dhuse, Director of Public Works CC: 09 p� Date: July 13, 2011 < Subject: Emerald Ash Borer L E All, As was discussed last month, the emerald ash borer has started to devastate our ash tree population. Scott Sleezer and I met with representatives of Arbor jet which is a company that makes a chemical to treat ash trees to make them resistant to the emerald ash borer. Even if they borer is present in the tree, this product will not only drive them out, but will keep them out for 2 years with over a 90% effective rate. In my memo to the committee last month, I stated that we would possibly need assistance in removing approximately 123 ash trees ranging in diameter from 13"—30+" at an estimated cost of$61,500.00. If we use the same number of trees (123) and use a cost of$75.00 per tree we come up with a total of$9225 per year for chemical treatment. This does not include the cost of $1200.00 for the injection kit nor does it include our time. As you can see the cost is substantially less than the estimated cost of removal and we get to keep our trees. The big picture though is that if we are able to treat and save these trees for 5-10 years which would be 2-5 treatments ($18450-46,125), the borer will more than likely have moved out of this area due to the fact that they will not have any more ash trees to consume. I would ask that this be placed on the July 19, 2011 Public Works committee agenda for discussion. C/T y Reviewed By: Agenda Item Number J� A 0 Legal El III OB #4 11 Finance ❑ EST. �Z 1836 Engineer ❑ u City Administrator Tracking Number Police ❑ Kentlall County E `�� Human Resources El PW 2010-82 t Public Works ❑ City Council Agenda Item Summary Memo Title: Prevailing Wage Discussion Meeting and Date: Public Works—July 19, 2011 Synopsis: Discussion of prevailing wage language for City contracts. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: At time of packet creation, no materials were ready for distribution. I expect to have some draft language for presentation at the meeting.