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Public Works Packet 2011 10-18-11 cjT o United City of Yorkville J '`' 800 Game Farm Road Q S,+ i EST. 1 �---_ ,1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 0,p Fax: 630-553-7575 KraM'Gw.rl <I.E AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, October 18, 2011 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: September 20, 2011 New Business: 1. PW 2011-60 Rush-Copley Phase I—Final Acceptance and Letter of Credit Reduction 2. PW 2011-61 Lot Mowing Procedures —Discussion 3. PW 2011-62 Public Works Connnittee Meeting Schedule for 2012 Old Business: 1. PW 2011-56 Pavement Management Study 2. PW 2011-47 Flooding Issues in Sunflower Estates —Update 3. PW 2011-52 Windett Ridge Mowing Update 4. PW 2011-48 Road Maintenance on Tommy Hughes Way and Saravanos Dr. —Update 5. PW 2011-31 Kendall Marketplace Development/Infrastructure—Update Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, October 18, 2011 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. September 20, 2011 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-60 Rush-Copley Phase I—Final Acceptance and Letter of Credit Reduction ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-61 Lot Mowing Procedures—Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-62 Public Works Committee Meeting Schedule for 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-56 Pavement Management Study ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-47 Flooding Issues in Sunflower Estates—Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-52 Windett Ridge Mowing Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2011-48 Road Maintenance on Tommy Hughes Way and Saravanos Dr. —Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2011-31 Kendall Marketplace Development/Infrastructure—Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 0 C/Ty Reviewed By: Agenda Item Number n O Legal ❑ Minutes Finance ❑ EST. 1836 w En eer ❑ -�� -g Tracking Number °p<q CO City Administrator ❑ O Public Works ❑ 1.E �yv Agenda Item Summary Memo Title: Minutes of the Public Works Committee—September 20, 2011 Meeting and Date: Public Works— 10/18/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville,IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, September 20, 2011 at 6:00 p.m. COMMITTEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICALS PRESENT Eric Dhuse—Public Works Director Brad Sanderson—EEI Members of the Public: Todd Vandermyde The meeting was called to order at 6:00 p.m. Citizen Comments: Mr. Todd Vandermyde spoke to the Committee about the problems he has had trying to put in a pool and put up a shed. He stated that the applications for permits do not explain well what is needed. He stated that on the permit for the shed it does not explain to your how many feet things need to be place etc. Mr. Vandermyde stated that he has a space constraint problem and after two years of going back and forth, finally, he was told if it is drywall inside then the setback is not an issue. Mr. Vandermyde stated it would make sense that these things would be on the application. Mr. Vandermyde said that most of this information is not included in the kit or permits. Chair Gilson stated that the city has hired someone who is very knowledgeable in codes. Mr. Vandermyde stated that the new person is great. Again, Mr. Vandermyde stated that this information is not in the permits. Mr. Vandermyde stated that a lot of time is wasted by having to get these questions answered along the way. The Committee was in agreement on this topic. The Committee agreed that these things need to be looked at and revisited. Minutes for Correction/Approval: The minutes for the August 16, 2011 meeting were unanimously approved. New Business: 1. PW 2011-57 Weed Violations, Minimum Fees and Prepay—Director Dhuse stated that grouping the weed violations together and going through one committee instead of having them in several places will work better. The Administration will handle the minimum fines and it will stay all together. Chair Gilson asked if this was talked about. Director Dhuse said it was talked about at a staff level coming from certain dollars a day for base mowing charge. Alderman Kot asked what the issue was with going through different committees. Director Dhuse stated that moving would have to come to us, then curfew could have been somewhere else because it is more than just property maintenance. Alderman Teeling asked if there is a minimum fee on weeds. Director Dhuse stated there is not a minimum fee. It was decided all violations will be through Administration. 2. 2011-58 Traffic Control Signs on Van Emmon and Heustis and Mill Street—Director Dhuse stated that he did get an e-mail from a concerned resident who lives at Van Emmon and Mill and stated that she and her son have almost been hit there and there was an accident there on Sunday. Brad Sanderson from EEI stated that there is a history at that intersection and some recent history. Mr. Sanderson stated that they used Manual Uniform Traffic Control Devices (MUTCD) and evaluated those two intersections and there are a number of issues with both intersections. Mr. Sanderson stated that there are YIELD signs now at Mill Street and he stated that it would make sense to put a STOP sign there. Mr. Sanderson stated there is a fairly significant sight distance issue when you head north bound and a wall and you need to creep out pretty far to see traffic. Mr. Sanderson stated that Heustis has a history of bus traffic and Van Emmon is the more heavily traveled street. Mr. Sanderson stated that there is probably some general confusion because there is a YIELD on one street and a through street on another. Mr. Sanderson stated that for example, if you take the STOP signs off of Van Emmon that would not work unless you take away the sight distance issues. Chair Gilson asked if the volume is more than 2,000 cars per day. Mr. Sanderson said they did not have time to evaluate that. Director Dhuse stated that with the accident history it does not need to be done. Director Dhuse said that there were six accidents on Heustis in the last five years and 11 on Mill Street in the last five years. Mr. Sanderson stated a total of 30 accidents since 1991. Alderman Teeling stated that this is a dangerous intersection all together and because of the hill, people have a hard time stopping in the winter time. Alderman Milschewski stated that she lives on Heustis and she pulled the minutes from 2009 when this was discussed and several of the residents came and voiced their concerns. Alderman Milschewski stated that she talked to Septran and they stated to leave it the way it is or they would support a four way. Chair Gilson asked if it would be better with a four way so if they slide, the traffic is stopped. Alderman Milschewski stated that she does support a STOP sign and not a YIELD sign because it doesn't work given the fact you cannot see because it is overgrown. Director Dhuse stated that this change will be for those that are not as familiar with this intersection. Mr. Sanderson stated that a four way STOP is the recommendation. Chair Gilson asked if there is support from Committee of putting a four way STOP and see how it goes. Alderman Milschewski stated that the properties need to be cleaned up. Chair Gilson stated that is in process and should be taken care of soon. Chair Gilson stated the inspector has been down there. Alderman Kot stated that these two intersections have had the most discussion in this town. Alderman Kot stated that he believes that we should have Heustis alone. Alderman Kot asked about speed bumps or other options. Director Dhuse stated that would not work in this particular situation. Alderman Kot stated that he is for a STOP sign at Mill Street. Alderman Milschewski agreed. Director Dhuse stated that this is based on the accident history from reports from the people who live there. Alderman Teeling stated that this is the second time since she has been on council this issue has come up and she asked if we don't do anything, is the city liable. Director Dhuse stated the city is not liable. The Committee agreed to a STOP sign at the intersection of Mill Street and Van Emmon and to leave the Heustis and Van Emmon intersection alone. Chair Gilson stated that this will go to council for approval. 3. PW 2011-59 Windett Ridge Outfall Restrictor Plate Size Study—Brad Sanderson, EEI stated that they were asked to take another look at the detention basin and down stream property issue. There were previous e-mails on this topic and they were asked to take a look at it again. Mr. Cooper had some ongoing issues with his property and some blowouts with field tile. Mr. Sanderson stated that at the time there was a recommendation to adjust the restrictor plate and take advantage of some additional storage in the detention facility in the south part of Windett Ridge. Mr. Sanderson stated that it is possible to take advantage of that and have water in the retention base for a longer period of time. Mr. Sanderson stated that is you add the restrictor plate, you will still have the nuisance flows because it is being released at a slower rate. Mr. Sanderson stated there were comments about tying some of the discharge into a field tile, which is done. Mr. Sanderson stated there are concerns with that because typically field tiles can't handle the amount of storm water. You have to reduce that, so that there is not an over burden on the existing tile. Mr. Sanderson stated that there would need to be modifications. He stated that the condition of the tiles needs to be checked so that it is not problematic. Mr. Sanderson stated that there is always future maintenance and the issue will be who will pay for modifications and things like that. Mr. Sanderson stated that we need to meet with the property owner and discuss how it is to be paid for etc. Chair Gilson stated that he put this on the items because this is a hot topic among the residents there. Chair Gilson stated that the HOA has taken over from the developer. Chair Gilson stated that they have never received a solid answer as to who is responsible for this restrictor plate. Chair Gilson stated that from what Joe said, it is the opposite opinion of what you are saying now, which is that is should be left alone. It was stated that there was not a change in flow. Mr. Sanderson stated that he was asked to review Joe's memo and we just pointed out concerns that you may have. Director Dhuse stated that there is a big determination if the tile is in good shape or not. Chair Gilson stated that he doesn't feel we should get involved in that. Mr. Sanderson said that there is no doubt that the peak flows have been cut in half. Mr. Sanderson agreed the typical problem with detention basins is there is more volume so more water is created and they are released at a longer time period and you have nuisance flows on neighboring properties. Mr. Sanderson stated the plans, at the time they were approved, were installed appropriately. Chair Gilson stated that is a wet area and this is getting us involved in property that we shouldn't be involved with. Chair Gilson stated that his opinion despite the residents and Mr. Cooper's concern, is that we should not do anything with this. Mr. Sanderson stated that it is functioning properly. Mr. Sanderson stated that if the plate is adjusted, there will be more maintenance issues. The Committee decided to leave this issue alone. Old Business: 1. PW 2011-52 Yield Signs—Sunnydell Lane and Greenfield Turn—Brad Sanderson, EEI, stated that at the last committee meeting there was a lot of discussion on this topic and it was decided to go and take a look at the sight distance and the MUTCD standards. Mr. Sanderson stated that the traffic volume is much less than 2,000 cars per day. Mr. Sanderson stated there is not an accident history at this intersection. Mr. Sanderson stated that typically YIELD signs are not used to signify pedestrians. Mr. Sanderson stated that for pedestrian crossings there is usually a painted crosswalk and then there is a maintenance issue. He stated there is missing sidewalk on one side too. The Committee stated that other places within that subdivision they have playground ahead signs. Director Dhuse stated that is because this road does not directly connect to the park. Mr. Sanderson said the sight distance issue is because this road does not directly connect to the park. Mr. Sanderson said the sight distance issue is the main potential issue on Greenfield north bound and south bound. North bound the stopping sight distance is 140 feet and it is clear visibility. Mr. Sanderson agreed that is not an issue and it is the same heading north bound. He stated that the stopping sight distance seems more than adequate. Mr. Sanderson stated that he didn't see anything that would inhibit seeing that would be an issue. Chair Gilson stated that the residents think this is a problem and he feels that something needs to be done. Chair Gilson said if the residents are concerned,he feels they are a better judge of this situation. Director Dhuse stated at the same time, we just turned one request down that had six accidents in the last five years. Director Dhuse stated that he thinks this is a feel good issue and it will open Pandora's Box because everyone that hears about this will want something at their street. Director Dhuse stated this is a very lightly traveled road. Director Dhuse stated that if we put signs everywhere, it becomes sign pollution. Chair Gilson stated that he believes this is our duty to look at how they feel and do whatever we can do as their representatives. Alderman Milschewski stated there are not even sidewalks on all sides of the intersection. Mr. Sanderson stated that YIELD signs are not appropriate here. He stated that a crosswalk sign is more appropriate. Mr. Sanderson stated that signage is not necessary at all. Chair Gilson stated that he doesn't see the harm in putting a sign here and said that we can take each case as they come. Alderman Teeling stated that we have turned down other requests. Alderman Kot stated that he sees where Chair Gilson is coming from. Director Dhuse stated that we cannot afford to put signs everywhere at a$100.00 per sign and every 12 years replacing them. Mr. Sanderson stated there would be two signs one northbound and one southbound on Greenfield Turn. Alderman Kot stated that residents voiced their opinion and think this is a problem. Alderman Kot stated that we have to look at each situation on an individual basis. Director Dhuse stated that the W 15-1 sign would be the best option. Chair Gilson said that he believes this is warranted because there are many residents that have concerns. Alderman Milschewski stated that she doesn't see a need for signs there,but she understands where Chair Gilson is coming from. Alderman Kot stated that he is in favor of the signs. Chair Gilson stated that we will address other concerns as they come in the future. Alderman Kot asked if we have talked to the Police Department about enforcement in the area. Alderman Teeling asked if we every put a speed trailer out there. Director Dhuse stated they did talk to the Police Department. Alderman Teeling stated that she thinks a detail would be a good thing to do. The Committee agreed to put up the W 15-1 sign up without painting a crosswalk. 2. PW 2011-56 Pavement Management Study—Brad Sanderson, EEI, stated at the last committee meeting they presented on overall power point and were asked to put a proposal together. He stated that they teamed up with IMS that drives the roads in a van and by laser technology take readings of the roads in the city. Mr. Sanderson said then they would take that information and create a five year program for the city and make presentations to the committee and city council. Alderman Milschewski stated the cost at $103,000. Mr. Sanderson stated that is the cost of both companies services IMS costs are around $78,000. Director Dhuse stated that the traffic sign data gathering is in there to see if you want to add this to the bid or not, it is part of the $103,000. Director Dhuse stated that is something he asked for because we do not have the technology to do it and it has to be done. Alderman Teeling asked the cost for that and it was stated as $24,000. Alderman Teeling stated that she believes that is the only one we should do. Alderman Milschewski asked where the funds are coming from. Chair Gilson stated that we don't have the funds and we have talked about coordinating this with sewer repair and we are jumping the gun here. Alderman Kot stated that everyone wants their roads fixed. Chair Gilson stated that he feels that we are moving in the right direction and he stated that we know what roads are in the most need. The Committee discussed the sewers and the need to repair those. Director Dhuse stated that is a very small area that need repaired and it will be expensive,but not the whole-town. Alderman Teeling stated that the YBSD survey was a lot of money. Chair Gilson stated that we have been putting off the sewers too. Chair Gilson asked why pay$103,000 now for something that we don't have the money to act upon. Alderman Kot stated that it is a great idea and it is something that we keep in mind if there is extra money in budget at the end of the year.. Alderman Kot stated that he feels that it is very important to fix the streets. Chair Gilson agreed. Alderman Milschewski stated that she feels that it is important to have something to build off of to keep this going. Alderman Milschewski stated that when she campaigned that is what the biggest complaint was the condition of the roads. Alderman Kot asked if we are to do this, how much work is it to keep it updated until we get the funding. Mr. Sanderson stated it is usually about every three to four years to update it, it is not ideal,but to be conservative with funds, there are multiple options. Chair Gilson asked if there are any additional costs on top of the$103,000. Mr. Sanderson said all fees are included in that figure. Alderman Milschewski stated that she would like Administrator Olson to let them know if there will be any available funding. Chair Gilson stated that it is a matter of priority. Alderman Milschewski stated that something has to be done and it cannot be forgotten the roads are falling apart. Director Dhuse stated that the committee all like this idea, but for budgetary reasons don't feel the timing is right. Alderman Teeling stated that if we do come up with money right now, we should use the money to fix roads instead of paying for the planning survey. Alderman Milschewski stated that if this was proposed to the residents they would be for it. Chair Gilson said true, until we tell them there is no funding. Alderman Kot stated that we have never had a good maintenance program in place, which is needed. Alderman Kot stated that we have to plan for this and it needs to happen. There was discussion about the roads needing to be fixed,but do we spend$103,000. Director Dhuse stated that prioritizing which roads to fix first would be taken care of by this study and take the human element out of it. Mr. Sanderson stated that this is a management program, which is managing your assets and it is not just about what streets need repair. Mr. Sanderson stated that it will extend the life of pavements beyond the 15 years typically by crack sealing to get 20- 25 years out of it. Mr. Sanderson stated that it is more than just identifying bad roads, it is trying to extend the life on the streets to avoid reconstructing the roads. Alderman Teeling stated that she understands, but how much does that cost. Mr. Sanderson said the crack sealing is relatively cheap. Alderman Teeling stated then why don't we inspect some of the roads and use the money to do that kind of maintenance. Director Dhuse stated that so many roads are past crack sealing and he stated that is where this management program comes in. Chair Gilson stated that no one disagrees there is value to this program. Chair Gilson suggested that we bring this back next month with Bart Olson in attendance. The Committee was in agreement. 3. PW 2011-47 Flooding Issues in Sunflower Estates—Update—Alderman Teeling asked if this was the topic that needed a storm sewer and if this was the cost of doing it ourselves. Director Dhuse stated that he wanted to show that goes into the cost per foot and it is a cost most people don't see. Director Dhuse said to keep in mind that we have to add this into that. It will be close to the $100,000 cost. Director Dhuse stated that doesn't include the tree or concrete removal. Director Dhuse stated that when he gets the costs for the pipe he can bring it back to the committee. Director Dhuse said that his crew is capable to install this,but it will take the crew a couple weeks and the other projects will not be done during that time. Chair Gilson stated that people are getting flooded and residents are upset and we need to justify if we don't have the funds. Committee agreed to bring this back again in October. 4. PW 2011-48 Road Maintenance on Tommy Hughes Way Saravanos Dr. -Update-Director Dhuse stated that the road work is complete. Alderman Kot stated that it looked really good. Chair Gilson stated that we asked staff to talk to Shell and Tommy Hughes since it is a private agreement, when they are going to repair that road, if they let trucks park there, and when that will be done. Chair Gilson would like to have an answer on that question. 5. PW 2011-31 Kendall Marketplace Development/Infrastructure—Update—Mr. Sanderson, EEI, stated that they received bids. Mr. Sanderson stated that they recommend awarding the bid to Wilkinson for the amount of$87,041.50. Alderman Kot asked why they are so much less than other bids. Mr. Sanderson stated that he is not sure,but he has never had any issue in the past with Wilkinson they have a good history to work with. The Committee agreed to give bid to Wilkinson. 6. PW 2011-52 Windett Ridge Mowing Update—Chair Gilson stated that he asked for this item to be added. The HOA wants to know when we are going to act on this. Chair Gilson stated that Bart Olson stated in an e-mail that October 3, 2011 is the compliance date it will be 30 days from that, but Chair Gilson wants to make sure that this is the right information. Additional Business: Alderman Teeling asked about a road in the Colonies in East Millbrook Circle. She stated that she believed that we decided against the entire thing. Director Dhuse stated the signs were put up there. Alderman Teeling stated that was a mistake from a miscommunication. Chair Gilson stated that he believes that she is correct. Director Dhuse stated he will check into it. Alderman Kot said that Comed has had some outages. Alderman Kot stated that he brought this to Bart Olson's attention and he contacted Comed. Alderman Kot sent an e-mail to Comed to find out the issue. Director Dhuse stated that we have been talking to Comed for three years and had a claim with them at the Rec Center. Alderman Milschewski stated that Bart Olson was working on it and he stated that Comed stated their system doesn't have a digital capability to tell us where the problem is. Comed stated that it can be a tedious problem to figure out and stated that is why a smart grid would be a good thing. Alderman Milschewski stated that whenever there are power outages, people need to call them every time and report it as an outage and then it is easier to pinpoint the problem. Alderman Kot asked about the Route 47 crosswalk. Director Dhuse updated that Matt talked to IDOT and gave them the proposal of the signs, walk arrows and drawings. IDOT is talking about what they want to do. Alderman Kot asked if he has any idea when he will receive an answer. Director Dhuse said no. Alderman Kot said we went from having signs up every day to nothing up at all. Alderman Kot stated that even the stripes can't be seen in a lot of places and kids stand and wait trying to cross coming home from school. Alderman Kot asked about at least re-striping the road. Chair Gilson asked about doing something temporarily. Director Dhuse stated that can't be done because we have to get permission from the state. Alderman Kot stated that even if we went with what the new proposal there would be one at Hydraulic and one at Main it would be a good thing. Alderman Kot stated that he believes that this needs to be a priority. Alderman Milschewski asked about the roads in the old Countryside. Director Dhuse stated that is private so we cannot do anything. Chair Gilson stated that if there is anything the Committee wants to add to the agenda for the meetings, please call and let him know and he will add it. There being no further business, the Committee adjourned at 8:07 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker D C/r� Reviewed By: Agenda Item Number Z O J Legal ❑ .x g NB #1 EST. 1836 Finance ❑ Engineer ■ Tracking Number City Administrator ❑ Consultant ❑ pW 2011-60 I LE ��. F-1 Agenda Item Summary Memo Title: Rush-Copley Phase I—Final Acceptance and Letter of Credit Reduction Meeting and Date: Public Works 10/18/2011 Synopsis: Recommend acceptance of public improvements and LOC reduction in the amount of$110,609.69. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: Memorandum I IF To: Bart Olson, City Administrator EST 1836 From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works 0 Krysti Barksdale-Noble, Community Dev. Dir. �'�� ems®,®� Lisa Pickering, Deputy City Clerk Date: October 12, 2011 Subject: Rush-Copley—Phase I Attached please find a request from Cemcon, Ltd. to reduce the letters of credit (LOC) and accept the Phase 1 Sitework and Phase 1 Healthcare Center improvements for the Rush-Copley development. All outstanding punchlist items for above referenced projects are complete. Attached, please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements for watermain, sanitary sewer, storm sewer, paving, streetlighting, and parkway landscaping as described in the Bill of Sale be accepted for ownership and maintenance by the City. Corresponding to final acceptance is a LOC reduction to 10% of the value of the public improvements. We recommend that Old Second Bank LOC#60101002503 for Phase I Sitework be reduced by the amount of $110,609.69. The remaining amount of the LOC would be $104,613.80. We also recommend that Old Second Bank LOC #301000548 for Phase I Healthcare Center be reduced by the amount of$149,804.42. The remaining amount of the LOC would be $102,607.51. Both LOC's would remain in place during the one-year warranty period. Please refer to the attachments for details. Please note that the correct amounts appear on our spreadsheets. Per Resolution 2004-52, the City Council is to accept the improvements by resolution after the City Engineer and Director of Public Works has made recommendations on the development. The above letter of credits will be used as the ten percent(10%) maintenance bond required to be in place for one year after acceptance. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. b 3 ' 'E CON, LTD. y' CONSULTING ENGMERSi.LAND SURVEYORS,&PLANNERS i E I JulyI5, 2011 1 Via Email knoble(cDyorkville:il.us and U.S.Mail Ms. Krysti Barksdale-Noble Community Development Director United City.of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Letter of-Credit Reduction Request-No.2and Final Acceptance Rush-Copley Healthcare Center Phase 903.661 (Task Dear Krysti: Letter of Credit (LOC) No. 30100548 established as residual surety4urirrig the initial adce.ptance period for the earthwork, erosion control and storm sewers for the Rush-Copley Healthcare Center Phase I project in the amount of $252;411:63 is set to mature, in'December of.21 11. Letter. of Credit No. 6010.1002503 established as residual surety during the initial .acceptance: period for the public sanitary sewer, .public water main, Beecher Road pavements,; ;and,private. landscaping for Phase I is set to mature in:May of 2012. These public and private improvements have been completed and in service for four '(4) or more years and the one (1j year initial acceptance period ended in February.of'2011. On behalf of Rush-Copley; we.are therefore requesting•final acceptance-of these improvements and release-of all but 10% of the Original Improvement:Gost Estimate under both letters.of credit as set forth on the attached Letter of Credit Reduction forms. The renewed.letters 1of credit will terminate at the end of the one (1) year warranty period against defects in material and workmanship unless the City files a warranty claim. Sine ly, Nr Ltd. dal W. 13u E_ CEO RWB:pb Eric. cc: Frank Ferguson.—Rush-Copley Kirk Kruse—Rush-Copley N:190366nLETTF_RS107-25-11 Barksdale-Noble @ Yorkville-better of Credit Reduction-Request No.2.doc. 2280 White Oak Circle,Suite 100 - Aurora,111inQis 60502-9675 Phone:630.862.2100 Fax:630.862.2199 Website.,www,.cemcon.com CITY OF YORKVILLE July-15j.,2011, LETTER OF CREDIT REDUCTION REQUEST NO..2 .RUSH=COPLEY HEALTHCARE'CENTER—PHASE.1 Subdivision J. Projeet: Rusts-Copley HeafECare:Center Phase 1 Date.of Q-n final Bond.LO"C: 4an-07 Reduction: No.:2 ENR=CC I idex foi date::of odginal:bond%LOC 78,96 L.O.C. No. Old Zecond Bank No.301000548 Current`ENR.-tC IndeX -LQC/Bond.Amount Amount of Amount of to Rerna rt">Aft' Approved Original Amount for Reduction Reduction, No. Reduction Item Englneer's Estimate LOC/Bond. No..1(a) :2(4) No:2(b) 1 Earthwork $ 599,524.:00 $ 689,922:20 $ 557,981:27 $ 71,988.53 $ 59;952:40 ` 2 Erosion.Control 113;982.00 154,010.$2 72;485.48 $ 70,127.14 .$ 11,39820 ; 3 Storm Sewer 176,964.50 328,835.10 289,889.44 $ -21,249.21 $ 11,60646 : Total $ 990,470.50:1 $ 1,172;768.12 $ 920,356.19 $ 163,364.88. $. ;89;047.05 Notes: a.) LO.0/Bond amount to be 20%of substantially completed items plus 110%of uncompleted.items prior to final acceptance. b.) LOC/Bond reduced to 10%of final acceptance for one(1)year warranty period. c.) LOC/Bond amt. to remain is updated,based on Engineering News Record-Construction Cost Index. d.) Manual input-required for cells highlighted in yellow. H:\9M667\ENQINEERh 07 S-0 LETTER'OF CREDIT REDUCTION-REQUEST NO.2As LOC tp0'IOd0648- CITY OF YORKVILLE July.161 20f1 LETTER OF CREDIT REDUCTION REQUEST,NO'w 2 RUSH-COPILEY HEALTHCARE CENTER—PHASE 1 Subdivisioh Project: Rushl.-Co.pley Phasia.I Sltework Date of Original Bond:LOC�--. Nov;61 Reduction: No.2 E,NR,CC-lndexfor'date;oforiginal b.bhd/L0C .80,9,2 L.O.C. No. Old Second Bank.No:601.01062.5 93 Current ENR-CG;1nde* '90.80 LOC/Bond,Afflount Arnouht.d.f Arfio' Unt of lo kbmadn-After Approved Original Arnountfor. Reduction Reduction No. Reduction' No. Iterh E;rt9Ihe#es.,Ett11n1AtiD LOC./Bond -No.I(a) 2(a) Z(b) 1 E6rthw. ork 0.-00 . 0.00 0.00, 000. See EarthwodkLOC .2 Erosion Control 0.00, 0.00 0.00 :0.00. See Earthwork LOC. 3 Storm Sewer 0;00 0.00 O.GO :0.00 See EarthWork*LOC' 4 Sanitary Sewer 44,9 1'0 00 $ 49,401,00 $ 39;776,32, $ -5,133.68 $ 4,491.00 5 Watermain 127,426.00 140,168.60: 1112;859.88 14,566.12 12;742.60 0 6 Beecher Road 388,844.90 427,729,39 344,395.87 44.,449.03. 38,884.40 Landscaping (See 7 also Earthwork LOC) 371i12620 215,041.71 1.,20,075.14- 1 57'853.95 37,112.62 1 Total $ 932,307.10 $ 832,340.70. 1 ;$ 611,107.21 J-$: 122i062.78 Notes: a.) LOC/Bond amount to be 20%of substantially completed items.plus 11:0%"of-uncompleted it'ems.pr ior to final acceptance; b.) L0j:Vl3bnd reduced to 100/6 of-fi pail'acceptame for one(f)year warranty period. c.) LOC/Bond amt.toremaib j&:qodatod baged�on'Enqineeriing Newt::Record C0st:lhd6x d.) -Manual input required for cells highlighted in�yellow. K9,036MENGINEEM b745-11 LETTER OF CREWT ECiUCTiQ9-RkQUE8T:t40'Z AS Lob Alt61 o1 002563 City of Yorkville 12-Oct-11 Letter of Credit/Bond Reduction Subdivision: Rush Copley Phase 1 Sitework Date of last bond/LOC adjustment: Nov-07 Reduction No. -.. 2 ENR-CC Index for date of last adjustment: 8092 Bond/LOC No. 'Old Second Bank LOG#60101002503 Current ENR-CC Index: 9080 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eno.Est. for LOC/Bond Prior to Reduction No.2 to Reduction No.2 Reduction No.2 after Red.No.2 Earthwork :$0.00 $0.00 - $0.00 $0.00 $0.00 See Earthwork LOG Erosion Control $0.00 $0.00 $0.00 $0.00 $0.00 See Earthwork LOG Storm Sewer $0.00 $0.00 $0.00 $0.00 $0.00 See Earthwork LOG Sanitary Sewer $44,910.00 $49,401.00 $9,624.68 $39,776.32 $4,585.35 $5,039.33 Watermain '$127,426.00 $140,168.60 $27,298.72 $112,859.88 $13,000.30 $14,298.42 Beecher Road $388,8490 $427,729.39 $83,333.52 $344,395.87 $39,701.39 $43,632.13 Lansdcaoino(See also Earthwork LOG) $371,126.20 $215.041.71 $94:966.57 $120.075.14 $53.322.65 $41,643.92 Totals $932,307.10 $832,340.70 $215,223.49 $617,107.21 $110,609.69 $104,613.80 Notes: a)LOCBond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b)LOC/Bond reduced to 10%at final acceptance. c)LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d)Manual input required for cells highlighted in yellow. City of Yorkville 12-Oct-11 Letter of Credit/Bond Reduction Subdivision: Rush'Copley Healthcare Center Phase 1 Date of last bond/LOC adjustment: Jan-07 Reduction No. .2 ENR-CC Index for date of last adjustment: 7880 Bond/LOC No. Old Second Bank LOC#301000548 Current ENR-CC Index: 9080 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Prior to Reduction No.2 to Reduction No.2 Reduction No.2 after Red. No.2 Earthwork $599,524.00 $689,922.20 $131,940.93 $557,981.27 $62,858.72 $69,082.21 Erosion Control $113,982.00 $154,010.82 $81;525:34 $72,485.48 $68,391.37 $13,133.97 Storm Sewer $176:964.50 $328,835.10 $38,945.66 $289.889.44 $18.554.32 $20,391.34 Totals $890,470.50 $1,172,768.12 $252,411.93 $920,356.19 $149,804.42 $102,607.51 Notes: a) LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10%at final acceptance. c) LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d) Manual input required for cells highlighted in yellow. BILL OF SALE Seller, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of , 20_. Subscribed and Sworn to before me this day of , 20 Notary Public 1 nor!- A SEE U.S.ROUTE 34 KFERSECITION IMPROVEMENT SEE U.S.ROUTE 34 1`11.006 PREPARED BY KLOA IMPROVEMENT PLANS PREPARED BY CEMOON.I.M. LASALLE NATIONAL BANK KENDALL MARKET PLACE TRUST#47016 (ZONED.- CITY OF YORKVILLE PUB) (ZONED: KENDALL 0OU91'Y A-1) It I -2:.iirs. aSli�y n^4`SYi 'v-s-, r,.- -^ - \ 0_11�w 55 t " t` - ----------- 1=54 _mz SEE BEECHER ROAD PLANS r 1 PREPARED BY CEWCOtL LTD. wky B R11 LOT,2 4, 3-STORY BUILDING L J1;r' 5, u LOT I It%I It It q i -g Ig 'It It It J's I-q RUTH NELSON TRUST m CONOVER'S DOC.196-09472 (Z.INM. KENDALL COUNTY) K 0 tt A-1 sa 9 TAB:D6-OVR SITE C-PY1101 0 207 C—.LI&"r[OL,reawa PREPARED FOR: pkwkqmrl H_y REVISIONS NO. DATE DESCR MN 0. DATE DESCIRIPTION OVERALL SITE PLAN RUSH-COPLEY MEDICAL CENTER CEMICON, Ltd. I _& PAIN AT US KUTE 34&SEEM RIMO FER EIM111014C 9M 2000 OGDEN AVENUE Consulting Engineers, Land Surveyors& Planners PI �Colaw OWN WY OF NVMCftl RUSH-COPLEY HEALTHCARE CENTER PHASE 1 AURORA, IL 60504 2280 White Oak Circle, Suite 100 W-W M 01Y OF VOWWIE FEVEW V"ENT DATI.61AIV I I Aurora, Illinois 60502-9675 21-07 ——-3aI01Y21F 100110111�COWIBIT LETTER FILE NAME: OVR SITE DSCN. BY; JX JOB NO.:903.667 FLO. BK./PG.: SHEU NO. PH: (630) 978-4972 Ph: 63OZ62.2100 Fax: 630.862.2199 1_21-07 REYM)PER CITY COMMOM OR:9-,--- 'E: 02 1:DOH, 6 of 46 E-MQil: r,2U05pjjc0.com WRbsife www.C�Lon.com -09-07 SCALE. I"- 0 C/r` Reviewed By: °', O Agenda Item Number J 4 -� '� Legal ❑ Finance ❑ NB #2 EST. ,; 1836 Engineer ❑ City Administrator ■ 0 ��', r} Human Resources ❑ Tracking Number �yC Community Development K. Police ❑ PW 2011-61 �+ �® LC Public Works ❑ Agenda Item Summary Memo Title: Property maintenance procedures - weeds Meeting and Date: Public Works—October 18, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: C/.>.o Memorandum To: Public Works Committee EST =— 1836 From: Bart Olson, City Administrator CC: Is Date: October 14, 2011 Subject: Lot mowing procedures {�E The procedures listed below are the current procedures being followed by staff since the code enforcement intern has been hired. Under prior personnel and procedures, mowing was being done by Public Works staff at step #6, and an invoice was being sent to the property owners. Since we had a low payment rate for these invoices, and the mowings were taking up a large amount of staff time, we have started to issue citations. Steps 0) Staff proactively identifies lots that are in violation (seasonal intern) 1) Complaint received by staff of a lot in violation 2) Property is inspected,usually the next business day 3) Property is determined to be in compliance or out of compliance a. If in compliance, case is closed by staff. 4) If out of compliance, staff formally notifies the property owner. a. If there is a residence on the property, through personal contact. b. If there is no residence on the property, through posting a sign on the property. c. If we have the property owner's phone number, and if it will yield some efficiency or results, we will call the property owner and ask them to mow the property by the deadline. 5) The property is re-inspected five days after notice. a. If in compliance, case is closed by staff. 6) If out of compliance, a citation will be issued. The citation includes an adjudication date 30-40 days in the future. 7) Depending on the state of compliance at the adjudication hearing, a fine will or will not be assessed,based on the number of days of non-compliance. a. A proposal is being taken to the Administration Committee meeting on Thursday for a minimum fine for$75 per day,per occurrence (i.e. per lot). b. If the hearing officer rules against the City, the case is closed by staff. 8) If the hearing officer rules for the City, an order is entered against the property and the property owner is sent notice and a deadline for payment. a. If the property owner pays, the case is closed. 9) If the property owner does not pay by the deadline, the property is liened. Chapter 1 GENERAL HEALTH AND SAFETY REGULATIONS 4-1 -1 : OPEN BURNING: A. Burning Restrictions; Nuisance Declared: 1.The open or outside burning of any materials, including plastic coated, treated paper, paper materials, leaves or plant materials within the city limits is expressly prohibited. 2. Burning of campfires in connection with camping outings by organized groups; or recreational campfires by individuals are permitted, provided that the fires are conducted in such a manner so as not to constitute a hazard or nuisance to persons or property. 3. Untreated paper, paper products, untreated wood, stumps, and logs may be burned, provided: a. Such burning is not conducted within twenty feet(20')of any neighboring building or structure; b. Such burning is continuously controlled and supervised by an adult with adequate fire suppression devices immediately available. All campfires shall be extinguished properly to avoid any reigniting; c. Such fires shall be contained within an adequate fixture or suitable retention device so as to prevent embers from carrying to neighboring properties; and d. Wind conditions do not exceed ten (10) miles per hour. 4. The discharge into the outdoor atmosphere of fumes, smoke, gas or vapors or any combination from the burning of any materials other than untreated paper and paper products and wood as provided above shall be, for the purposes of this section, declared air pollution and a public nuisance. 5. Controlled fires started and attended to by the personnel of the United City Of Yorkville in order to control the growth of prairie grass or other vegetation to benefit the public health, safety or welfare shall be permitted. B. Nuisance Abatement: The city attorney or any citizen of the city, when such a nuisance exists as set forth in subsection A of this section, may maintain a complaint in the name of the city, perpetually, to enjoin all persons from maintaining or permitting such nuisance and to abate the same. In addition, the city police, officers, inspectors or employees, upon observing any violation of subsection A of this section, may enter upon private property and summarily abate any fires or burning that is in violation hereof. (Ord. 2010-28, 6-8-2010) 4-1-2: LITTERING: For regulations concerning accumulation and dumping of garbage or litter, and the abandonment of motor vehicles see state litter control act, 415 Illinois Compiled Statutes 105/1 et seq. (1994 Code) 4-1-3: EXPLOSIVES: For regulations concerning the manufacture, possession, storage, transportation, use, sale or gift of explosives see 225 Illinois Compiled Statutes 210/100 et seq. (1994 Code) 4-1-4: SMOKING PROHIBITED IN CITY OWNED OR CITY OPERATED BUILDINGS: The mayor and city council, upon the recommendation and request of various members of the community and city government, and consideration by the city council, deem it to be in the best interest and for the health of all employees of the city and for the health of all the citizens of the community in general, to prohibit the smoking of any tobacco product within any city owned or operated structure by any individual; except, that smoking said products will be permitted on city facilities in unenclosed areas, such as parking lots, lawn areas and garages. (Ord. 1993-7, 3-11- 1993, eff. 5-1-1993) 4-1-5: NUISANCES AND OFFENSIVE CONDITIONS, GENERALLY: A. Existence Of Nuisance: It shall be unlawful for any person to maintain or permit the existence of any nuisance within the city. B. Nuisances: The following nuisances described and enumerated shall not be exclusive, but shall be in addition to all other nuisances described and prohibited in this code: 1. Things Interfering With Peace Or Comfort: Sounds, animals, or things which interfere with the peace or comfort, or disturb the quiet of any person in the city. 2. Obnoxious, Offensive Odors: The emission of obnoxious and offensive odors, or the tainting of the air rendering it offensive and/or unwholesome so as to affect the health or comfort of persons residing in the neighborhood thereof. 3. Discharging Of Offensive Matter:The placing, throwing, or discharging from any house or premises and flow from or out of any house or premises, of any filthy,foul, or offensive matter or liquid of any kind, into any street, alley, or public place, or upon any adjacent lot or ground. 4. Water Pollution: The obstruction or pollution of any watercourse or source of water supply in the city. 5. Stagnant Water: Any stagnant pool of water in the city. 6. Emission Of Dense Smoke: The emission of dense smoke from any fire, chimney, engine, oil burner, or other agency in the city so as to cause annoyance or discomfort to the public. (Ord. 2008-05, 2-12-2008) 7. Weeds, Grasses, Plants Or Vegetation: a. Weeds:As used in this section, "weeds" shall include, but not be limited to, burdock, ragweed, thistle, cocklebur,jimson, blue vervain, common milkweed, wild carrot, poison ivy, poison oak, poison sumac, wild mustard, rough pigweed, Iamb's quarter, wild lettuce, curled dock, all varieties of smart weeds, poison hemlock, wild hemp, other weeds of a like kind or as defined in the Illinois exotic weed acts. b. Height: It shall be unlawful to permit any weeds, grasses, plants or vegetation, other than trees, bushes, cultivated flowers, vegetable garden crops or other ornamental plants to grow to a height exceeding eight inches (8") anywhere in the city and except as provided in the following subsections. c. Height Exception; Farming: Farming shall be allowed to continue on lots or tracts of land where there has been an established history of cultivation of the land for a period of not less than one year and crops shall be exempt from the height regulations in subsection B7b of this section. d. Height Exception; Vacant Property: (1) Exemption Allowed: To promote stabilization and revegetation for erosion control, water conservation and to minimize weeds on certain property, compliance with the following regulations shall exempt the property from the height regulations in subsection B7b of this section. (2) Minimum Area: The property shall have a minimum area in an R2 zoning district of four (4)or more contiguous lots that are sequentially addressed and owned by one entity, in an R2-D zoning district three (3)or more contiguous lots that are sequentially addressed and owned by one entity, or in all other zoning districts of not less than one acre. (3) Preparation And Planting: The property shall be prepared for planting by disking, rototilling, chemicals or other methods approved by the city and planted with the following seed species and at the following rate: Seed Species Pounds Per Acre i Annual rye 44 Perennial rye Tall fescue 29 Timothy 15 Alsike clover 7 Alfalfa (4) Mowing And Maintenance:The grasses on the property shall be mowed to a height of less than eight inches (8.0") not less than at the following times each calendar year: first mowing on or before June 1; second mowing on or before September 1; and third mowing on or before November 15. The property shall be maintained without weeds and otherwise in compliance with this code. (Ord. 2011-04, 1-25-2011) C. Notice To Abate: The city or an authorized agent shall serve upon the occupant of any premises, if any, and upon the owner thereof, notice of the nuisance violation, and where a property owner or occupant cannot be found, notice of the nuisance violation may be given by posting a sign in a conspicuous place near the main entrance of a structure or on the property, the notice shall demand abatement of the nuisance within five (5) days. The city shall cause to be published in a newspaper of general circulation within the city limits once a week for two (2)consecutive weeks during the month of May of each year a notice informing the public that any weeds, grass, plant or vegetable matter, other than trees, bushes, flowers, vegetable gardens or other ornamental plants,which grow to a height exceeding eight inches (8") is a violation of city ordinance and the city may cut the weeds, grass, plant or vegetable if the violation is not abated within five (5) days after notice is given and the property owner shall be liable to the city for its costs. It shall be unlawful for anyone to deface, tamper with, or remove any posted notice unless authorized by the city or an authorized agent. (Ord. 2009-23, 4-28-2009) D. Nuisance Abatement: The city attorney or any citizen of the city, when such a nuisance exists as set forth in this section, may maintain a complaint in the name of the city, perpetually, to enjoin all persons from maintaining or permitting such nuisance and to abate the same. In addition, the city police, officers, inspectors or employees, upon observing any violation of this section may enter upon private property and summarily abate any nuisance if the person served with notice does not abate the nuisance within five (5) days. E. Liability For Costs: The city shall have the authority to bill and collect from the property owner the reasonable cost of abating the nuisance.The city shall send a bill for the abatement costs to the same address where the tax bill for the general property taxes on the subject property for the preceding year was sent. If the abatement costs are not fully paid within thirty(30) days, a second billing notice will be sent. F. Lien: If the abatement costs are not paid within fifteen (15) days of the second billing notice, the city shall place a lien upon the property affected. Notice of the lien shall be given to the property owner. Said notice shall consist of a sworn statement setting out: 1)a description of the property sufficient for identification thereof, 2)the amount of the abatement costs incurred or payable, and 3)the date(s)when such abatement costs were incurred by the city. Said lien shall be superior to all other liens and encumbrances, except tax liens, provided that within sixty(60)days after such abatement costs are incurred, the city, its agent, or authorized contractor files notice of lien in the office of the recorder of deeds of Kendall County, Illinois. However, said lien shall not be valid as to any purchaser whose rights in and to such property have arisen subsequent to the abatement of the nuisance, and the lien of the city shall not be valid as to any mortgagee,judgment creditor, or other lienor whose rights in and to such property arise prior to the filing of such notice. Upon payment of the abatement costs, the lien shall be released by the city and the release may be filed of record. (Ord. 2008-05, 2-12-2008) City of Yorkville Tuesday...5-10-2011 H=Improved Residential ($187.81) V=vacant toe ($115.84) T=Hourly Rate ($100 1hr) 11 Investigate 201110# dot# Address Posted FoAow-up PW to mow? Type Notes 2 5/10/2011 05-004 1216 4544 Marquette Drive NO — Property mowed by the owner 3 5/10/2011 05-001 1 109 E.Somonauk Street NO Property mowed by the owner 4/101?,1111, 05-010 58 { 315 Po-rrat!i Cvutt 511112011 5/171?011 1 Yt-$ PW MCLVED 5119/11 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1291 1.301 City of Yorkville Friday...5-13-2®11 H=Improved Residentfal ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100/hr) # lnvestlgote 2011 ID x Lot# address Pasted Follow-up Pw to Maw? Type Notes 2 5/13/2011 05.012 107 232 Walsh Circle NO H grass does not exceed 8"only dandelion flowers 3 5/13/2011 05.011 106 212 Walsh Circle NO H Mowed by others 4 5/13/2011 05-018 2 207 Adams Street 5/13/2011 5/23/2011 NO H Prop erty has beenmowed _ ._ 'f1: - t+ W war T---i,r ::� •" 6 5/13/2011 054M 137 2077 Switchgrass Lane 5/13/2011 5/23/2011 Pending V Working with owner 7 5/13/2011 05-014 114 798 Bluestein Drive 5113/2011 5/23/2011 Pending V Working with owner 8 5/13/2011 05-016 112 754 Bluestem Drive 5/13/2011 5/23/2011 Pending V Working with owner 9 5/13/2011 05.015 113 776 Bluestein Drive 5/13/2011 5/23/2011 Pending V Working with owner 10 5/13/2011 03-003 '- Parcel 02-33-155-006-The Old Sawmill 5/13/2011 5/20/2011 YES T Rough terrain-too m any obstructions to mow? 11 12 13 M 15PW Mowed 6.2.11 please invoice accordingly 18 19 20 21 22 23 24 25 26 27 28 29 30 City of Yorkville Tuesday...5-17-2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rote ($100/hr) # Investigate 201110 A lot q Address Posted F.How-.p PW to nww7 Type Notes 2 5/17/2011 05-020 22 1931 Banbury Avenue N mowed by others 3 5/17/2011 05-019 iii 2756 Cranston arde N ~ dandelions only 5 5/17/2011 05-022 357 2968 Ellsworth Drive N ~ ~ dandelions only 6 7 8 9 PW mowed on 6.3.11 10 please bill for 2 hours @$100/hr 11 12 13 14 is 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 City of Yorkville Friday...5-20-2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hour/yRate ($100 1hr) A lnwidgate 2011 to# Loth Address Posted Follow-up PW to tnow7 Type Notes 2 5/20/2011 05-028 7 S05 W.Washington Street 5/20/2011 H 3 5/20/2011 05-027 39 904 Fawn RWSe Court 5/20/2011 H 4 5/20/2011 05-029 177 1728 John Street 5120/2011 H 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 City of Yorkville Tuesday...5-24-2011 H=improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate 10 r OS-026- i �� Citv of Yorkville Friday...55-27-2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100/hr) X I.I agate 2011 ID M L t II Address Po�/2011 Follow-up PW to mow? type Notes 2 5/27/2011 05044 38 285 Windham Orde 5/3 V GIS address Is wrong-vacant lot between 279 and 291 4 5/27/2011 05047 54 316 OWMerly Lane NO 5 512712011 05-048 55 314 Bladcbem Lane NO 6 5/27/2011 05-043 167 2081 De"Int Drive NO 8 5/27/2011 05.042 5 510 W.Kendall Drive 5/31/2011 H 9 5/27/2011 05.034 2 610 Mill Street NO 10 5/27/2011 05-037 W 2486 Sumac Drive NO 11 11 13 14 15 16 17 18 19 20 21 22 23 24 Z5 26 27 28 29 30 City of Yorkville Tuesday...5-31-2011 H=Improved Residential ($187.81) V=Vacant tot ($115.84) T=Hourly Rate ($100 hr) # Investigate 20111D11 Lot# Address Pasted fRlfnw-Up PWtofnow7 Type Notes 2 5/31/2011 05 4154 4 905 S.State Street 6/1/2011 6/9/2011 NO H 3 5/31/2011 05.038 123 1967 Meadowlark lane 6/1/2011 6/9/2011 YES V PW to mow 4 5/31/2011 05-009 124 3969 Meadowlark Lane 6/1/2011 6/9/2011 YES V PW to mow Sg .- - - — - - - - - — -- - 6I 7 5/31/]011 05-050 "' 104 Beaver Street,0216-153-005 6/Umn 6/9/2011 YES T PW to maw 8 - l 9 10 11 12 13 14 Is- 171 - 18 19 20 21 22 23 24 25 26 27 28 29 30 City of Yorkville Friday...6-3-2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001hr) # Investigate 2011 ID N Lot# Address Pasted Follow-up PW to mow? Type Notes 2 6/3/2011 05-055 11 4063-4065 Brady Street 6/16/2011 V 3 6/3/2011 05-055 12 4083-4085 Brady Street 6/16/2011 V 4 6/3/2011 05-055 13 2752-2754 Crooker Drive 6/16/2011 V 5 6/3/2011 015.055 10 4043-4045 Brady Street 6/16/2011 V 6 6/3/2011 06-006 185 1312 Spring Street No 7 6/3/2011 06-065 164 1309 Spring Street No 8 6/3/2011 06-004 165 1313 Spring Street No 9 10 11 12 13 14 is 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 City of Yorkville Tuesday...6-7-2011 H=Improved Residential ($187.81) V=Vacant tot ($115.84) T=Hourly Rate ($100 1hr) # investigate 2011 to p Lot# Address Posted Follow-up PW to mow? Type Notes 2 6/7/2011 06-0D1 - 05.05-478-007 No I believe this was posted already as 231 Greenbriar Rd. 3 6/7/2011 06.007 208 1261 Clearwater Drive No 4 6/7/2011 06-010 110 1153 Taus Circle 6/13/2011 V 5 617/2011 06-011 108 1133 Taus Circle 6/13/2011 V 6 6/7/2011 06-012 40 1132 Kate Drive 6113/2011 V 7 6/7/2011 06.013 105 762 Greenfield Turn No 8 9 10 it 12 13 14 15 16 17 la 19 20 21 22 23 24 25 26 27 2s 29 30 City of Yorkville Friday...6-10-2011 H=Improved Residential($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100/hr) d Ines*to 201210 d Cot d Address Posted follow-up PW to mow? Type Notes 2 6/10/2011 06.015 — 19815.Bridge Street-05.05-478-004 6/13/2011 T Next to Wallireens(south) 3 6/10/2011 06.014 2 407 Adams Street 6/10/2011 H 4 6/10/2011 06-026 158 2024 Deerpoint lane NO 5 6/10/2011 06.024 2 481 Omaha Drive 6/13/2011 V Heartland Circle 6 6/10/2011 06-016 18 278 Windett Ridge Road 6/13/2011 V Windett Ridge 7 6/10/2011 06-023 57 303 Fontana Drive NO Caledonia 8 6/10/2011 06-022 141 3247 Wheaton Avenue NO Caledonia 9 1 6/10/2011 06-021 142 3267 Wheaton Avenue NO Caledonia 10 6/10/2011 06-020 1 143 3287 Wheaton Avenue NO Caledonia 11 6/10/2011 06-019 144 3356 Caledonia Drive NO Caledonia 12 6/10/2011 06-018 145 3352 Caledonia Drive NO Caledonia 13 6/1012011 06-017 S9 343 Fontana Drive NO Caledonia 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 City of Yorkville Tuesday...6-14-2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100/hr) # Investigate 2011 to 0 Lot# Address Posted Follow-up PW to mow? Type Notes 2 6114/2011 06.040 24 30S E.Kendall Drive No 3 6/1412011 06-038 S4 316 Bluckberry Lane bAG/aG11 6/23/2011 No H 6 6/14/200 06.033 5 541 Omaha Drive No 7 6/14/2811 06-032 50 1124 Redwood Drive No 9 6/14/2011 06,028 2 209W.Fox Street No 30 6/14/2011 06-027 � 02-33-126 021 6/16/2011 Gf2812011 � _Yes 6/T 3-4 lots between Lfherly and Freemont - 11 t _l I �i MURI P)rats hall at Willy rate 12 13 14 25 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Citv of Yorkville Friday...6-17-2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100 1hr) # anvesNgate 201110# Lot# Address Posted Fopow-up PW to mew? Type Notes 1 6/17/2011 06.043 1146 367 Pensacola Drive 6/17/2011 H Address was wrong on first form 2 1 changed to the correct one 3 4 5 6 7 8 9 10 11 12 13 14 is 16 17 18 19 20 21 22 23 24 2S 26 27 28 1291 1301 2011 Mowing Schedule 6/29/2011 H=Improved Residential($18Z81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001 hr) p Investigate lD d Address Posted Follow-up PW Mow Type Notes 1 #6-052 Bluestein&Switchgrass See map-Prairie Meadows 2 Lots 112,113, 114,and 137 3 #6-053 Countryside Shopping Center 4 #6-054 545 W Barberry Circle V 5 #6-055 335 E Van Emmon(D&K Lanscape) 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowina Schedule JULY 1ST H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rote ($1001 hr) # Investigate ID Address Posted Follow-up PW Mow Type Notes 1 #6-58 413 Jackson St. 7/8/2011 7/15 MOWED BY OTHERS 2 #7-001 2795 Cranston &all vacant lots NO 3 #7-002 Windett Ridge NO 4 #7-4 North of Fountain Dr. Will check 7/18 5 #7-3 1610 John St NO Property Maintenance-Debris 6 #7-5 165 Fountain View(eastern most) NO Will check 7/18 7 #7-7 1302 N Bridge(along Rt.47) NO 8 #7-6 SEC Kendall Marketplace MOWING TO BE PERFORMED 7/15 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowing Schedule Check on 7/8 H=Improved Residential ($187.81) V=Vacant Lot ($113.84) T=Houdy Rate ($100 1hr) # Investigate 10# Address Posted Follow-up PW Mow Type Notes 1 #6-052 Bluestem&Switchgrass See map-Prairie Meadows 2 Lots 112,113,114,and 137 NO V 3 #6-053 Countryside Shopping Center 7/1 T 4 #6-054 545 W Barberry Circle 7/1 IV 5 551 Birchwood NO V 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowin4 Schedule 11-Jul H=Improved Residential($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001 hr) g Investigate ID Address Posted Follow-up PW Mow Type Notes 1 #7-008 vacant lot between Liberty&Freemont PW mowed previously 2 #7-009 Berm-1973 Prairie Rose Ln contractor mowing this weekend 3 1 #7-010 1610 John St. Debris - Owner cleaning up Ae 7-11-J 1 4 #7-012 372 Sutton St. no yard mowed,weeds in landscaping 5 #7-013 Prairie Meadows no contractor mowing this weekend 6 #7-014 781 Omaha Dr 7/14 Rear lot 7 #7-15 762 Greenfield Turn 7/14 8 #7-16 1436, 1456,1476 Woodsage 7/14 9 #7-19 Vacant lots in Caledonia no Will Start Posting Monday 7/18 10 11 12 13 14 PROPERTY MAINTENANCE 15 #7-17 706 Main St.-garbage not to curb&unlicensed vehicle in drive. vehicle has front plate 16 17 18 19 20 2011 Mowing Schedule 7/15/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rote ($100/hr) # ID# Address Posted Follow-up PW Mow Type Notes 1 ? #7-21 413 Jackson St NO 2 #7-22 115 Palmer Ct 7/15 7/21 yes H Mowed by PW 7.25.11 3 #7-23 211 Elizabeth St 7/15 7/21 yes H Mowed by PW 7.25.11 4 #7-24 104 Beaver St 7/15 7/21 yes T IMowedbyPW7.22.11 1 hr 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowing Schedule Week of 7/18/11 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) r=Hourly Rate ($1001 hr) # ID# Address Posted follow-up PW Mow Type Notes 1 #7-25 343 Tyler Creek Ct NO V 2 #7-26 355 Tyler Creek Ct. 7/19 7/26 Y V 3 #7-27 335 E Van Emmon 7/19 7/26 N T 4 #7-29 Vacant lots Yorkville Market 7/19 7/26 Y 5 Square, Rts 34 & 47 T 6 #7-28 Countryside Center Old 7/19 7/26 N 7 Shopping Center I T 8 #7-4 North of Fountain Dr 7/19 7/26 N 9 05-05-478-007 T 10 #7-5 165 Fountain View 7/19 7/26 N 11 05-05-400-015 T 12 #7-19 Vacant lots in Caledonia 13 3485 Ryan 7/19 7/26 N V 14 3475 7/19 7/26 IN V 15 3465 7/19 7/26 N V 16 3457 7/19 7/26 N V 17 3405 7/19 7/26 N V 18 3365 7/19 7/26 IN V 19 3355 Ryan 7/19 7/26 N V 20 2011 Mowing Schedule Week of 7/18/11 H=Improved Residential ($187.81) V=Vacant tot ($115.84) T=Hourly Rate ($100/hr) N 10# Address Posted Follow-up PW MoW Type (Votes 1 #7-19 3333 Caledonia Dr 7/19 7/26 N V 2 3327 " 7/19 7/26 N V 3 3323 7/19 7/26 N V 4 3311 7/19 7/26 N V 5 3307 7/19 7/26 N V 6 3303 Caledonia Dr 7/19 7/26 N V 7 3321 Lauren Dr 7/19 7/26 IN V 8 3311 " 7/19 7/26 N V 9 3301 7/19 7/26 N IV 10 3291 7/19 7/26 N V 11 3271 7/19 7/26 N V mowed 12 3251 7/19 7/26 N V mowed 13 3231 7/19 7/26 N V mowed 14 3211 Lauren Dr. 7/19 7/26 N V 15 16 17 18 19 20 2011 Mowing Schedule 25-Jul-11 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001 hr) P ID p Address Posted Folkw-rip PW Mow Type Notes 1 7-032 Vacant lots in Bristol Bay 2 02-09-200-016 7/29 8/5 no V mowing in progress 3 1 02-09-200-019 7/29 8/5 no V mowing in progress 4 02-09-100-012 7/29 8/5 no V mowing in progress 5 02-04-376-152 7/29 8/5 no V mowing in progress 6 02-04-375-020 7/29 8/5 no V mowing in progress 7 02-04-450-005 7/29 8/5 no V mowing in progress 8 02-04-400-015 7/29 8/5 no V mowing in progress 9 282 Portage 7/29 8/5 no V mowed 10 1276 Portage 7/29 8/5 no V mowed ill 264 Portage 7/29 8/5 no V mowed 12 252 Portage 7/29 8/5 no V mowed 13 248 Portage 7/29 8/5 no V mowed 14 1236 Portage 7/29 8/5 no V mowed 15 224 Portage 7/29 8/5 no V mowed 16 221 Portage 7/29 8/5 no V lmowed 17 235 Portage 7/29 8/5 no V Irnowed 181 269 Portage 7/29 8/5 no V imowed 19 279 Portage 7/29 8/5 no V mowed 20 271 Barrett & 291 Barrett 7/29 8/5 no V mowed 2011 Mowing Schedule 25-Jul-11 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100/hr) P ID d Address Posted Follow-up PW Mow Type Notes 1 7-032 Vacant lots in Bristol Bay working on pin Ws will post this wk 2 7-033 Vacant lots in Caledonia working on posting 3 E 7-034 Vacant lots in Bristol Bay same 4 7-035 372 Sutton St NO yard is fine, needs to weed landscape 5 7-036 1827 Greenfield Turn 7/26 Yes v 61 7-037 1975 Meadowlark Ln 7/26 no v perimeter mowed 7 7-038 1973 Meadowlark Ln 7/26 no v perimeter mowed 8 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowing Schedule 8/4/2011 H=Improved Residential ($187.81) V=Vacant lot ($115.84) T=Hourly Rate ($100/hr) # ID# Address Posted Follow-up PW Mow Type Notes 1 8-001 709 CLOVER CT 8/4 2 PM 8-002 809 MORGAN ODOR,TOMATO PLANTS SIGHT HAZARD? 3 8-003 FOX HILL UNIT 7-TIMBER GLEN 4 8-004 DUPLICATE 709 CLOVER Cr 5 8-005 308 Center Pkwy 8/5 6 8-006 781 Omaha Dr 8/19 mowed 7 PM 8-007 404 W Ridge St Dead tree 8 8-008 901 Adrian St 8/5 9 10 11 8 pictures taken sending to.Krysti 12 -007 pictures takers sending to Krysti 13 14 15 16 17 18 19 20 2011 Mowing Schedule 8/9/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rote ($100/hr) m ID d Address Posted Follow-up PW Mow Type Notes 1 8-010 Praire Meadow no See attached 2 8-011 Autumn Creek no See attached 3 8-012 Grande Reserve no See attached 4 8-013 Kendall Market Place no See attached 8-014 372$uttai 'St(rear yard) 819 8/19 weeds throughout bat,k yard landscapeiar�8 6 8-015 2263 Meadowview Ln no oo attempt to Wje Will nqt-ke Afe td\ 7 8-016 604 S State St no rnow,WIN need t6vork.with home owner. 8 9 10 11 12 13 14 15 16 17 18 191 1 20 2011 Mowing Schedule 8/11/2011 H=Improved Residential ($187.81) V=vacant Lot ($115.84) T=Hourly Rote ($100/hr) s ID P Address Posted Follow-up PW Mow Type Notes 1 8-020 367 Pensacola 02-04-476-003 8/11 8/19 n 2 8-021 549 W Barberry Cir 05-05-130-017 8/11 3 1 18-023 1.979 Country Hills Dr.05-04-4 8/12 8/19 yes H PW mowed 8.31.11 please bill 1.5 hours 4 8-024 Lot 5 Cody Ct. 8/19 8/26 N 5 Lot 6 Cody Ct. 8/19 8/26 N 6 Lot 8 Cody Ct 8/19 8/26 N 7 Lot 9 Cody Ct. 8/19 Y v pw mowed 8.31.11 vacant lot 8 Lot 10 Cody Ct. 8/19 8/26 N 9 8-025 306 Heustis no 10 11 12 13 14 15 16 17 18 19 20 2011 Mowing Schedule 8/15/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001 hr) a ID# Address Posted Follow-up PW Mow Type Notes 1 8-026 Prairie Meadows: 2 Lot #51 924 Hayden no mowing lots this weekend. Will post on 3 #45 932 Hayden no Monday if not completed 4 1#46 2005 Prairie Grass no 5 1#47 2009 Prairie Grass no 6 #48 2008 Prairie Grass no 7 #49 2006 Prairie Grass no 8 #50 2004 Prairie Grass no 9 #125 929 Hayden no 10 #54 910 Hayden no 11 #55 906 Hayden no 12 #56 904 Hayden no 131 1#57 902 Hayden no 14 #58 884 Hayden no 15 #59 862 Hayden no 16 #60 848 Hayden no 17 #61 826 Hayden no 18 1#62 794 Hayden no 19 #145 1937 Switchgrass no 20 #128 905 Hayden no 21 8-027 Vacant lots on Brady(see map) no mowed by others 22 8-028 Vacant land McHugh & Countrysid no 23 24 2011 Mowing Schedule 8/18/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($100/hr) # ID p Address Posted Follow-up PIN Mow Type Notes 1 #8-29 Lot 94, 1964 SUnnydelI Ct. 8/19 8/26 Y V PW mowed 8.31.11 2 #8-30 Lot 43,1102 Kate Dr. ** no 3 #8-31 Lot 47„ 1093 Redwood Dr. ** no 4 #8-32 Lot 36, 1101 Kate Dr. * 8/19 8/26 N 5 #8-33 Lot 48, 1103 Redwood Dr. * no will re-check Monday 6 7 8 9 10 11 12 13 14 15 16 17 18 * McCue Lots, I e-mailed McCue 8/17 19 ** Chgo Loan Funding, I called 8/17 20 2011 Mowing Schedule 8/24,/2011 H=Improved Residential ($187.81) V=Vacant tot ($115.84) T=Hourly Rate ($100 1hr) s 1D# Address Posted Follow-up PW Mow Type Notes 1 #8-36 2723 Cranston Or 8/26 9/7 no occupied home 2 #8-37 2739 Cranston Cir No 9/7 3 #8-38 2745 Cranston Cir INo 9/7 4 #8-39 All Unposted lots In Blackberry Woods 9/7 5 #8-41 824 Carly Ct 8/26 9/7 no 6 #8-42 1096 Carly Dr 8/26 9/7 no 7 #8-43 1092 Carly Ct 8/26 9/7 no 8 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowing Schedule 8/30/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($lW l hr) # ID# Address Posted Follow-up PW Mow Type Notes 1 #8-46 803 Prairie Crossing 9/1/2011 9/9/2011 no H 2 #8..48 1309 Spring St E9/1/2011 9/9/2011 ,ye V PW MOWLD 9/14/11 3 #18-49 1313 Spring St 9/1/2011 9/9/2011 dyes IV TW MOWED 9/14/11 4 #8-50 Prairie Meadows(see attached) Mowing dirt piles this weekend 5 413 Jackson St 9/1/2013 9/9/2011 ayes H PW MOWED 9/14/11 �- 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2011 Mowina Schedule 9/2/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001 hr) ID# Address Posted Follow-rip PW Mow Type Notes 1 #9-1 605 S.State St NO 2 #9-2 Faxon&Allan Dale NO 3 #9-3 All lots in Blackberry Woods Will begin posting 9/12 if not in compliance 4 5 6 7 8 9 10 11 121 1 13 14 15 16 17 18 19 20 2011 Mowina Schedule 10/3/2011 H=Improved Residential ($187.81) V=Vacant Lot ($115.84) T=Hourly Rate ($1001 hr) # 1D# Address Posted Follow-up I PW Mow IType I Notes 1 `3267 Wheaton Ave. 9/217 .19/28 PW MOWED 10/3 2 3247 Wheaton Ave. 9/20 9/28 PW MOWED 10/3 3 303 Fontana Dr. 9/2.0 9128 PW MOWED 10/3 4 i „1085 Grace Dr. 9/22 9/28 PW MOWED 10/3 5 1131 Grace Dr. 9/22 9/28 Mowed by others 6 491 Birchwood Dr. 9/22 9/28 Mowed by others 7 501 Birchwood Dr. 9/22 9/28 Mowed by others 8 511 Birchwood Dr. 9/22 9/28 jMowed by others 9 10 11 12 13 14 15 16 17 18 19 20 0 City of Yorkville 10/10/2010 - 10/162011 TYPE.....H=Improved Residential, V=Vacant Lot,C=Improved Commercial,T=Hourly Rote # Investigate ID p Lot#r Address Posted Follow-up PW to mow) Type Notes Adjudication Liable? 1 10/12/2011 17 Windett Ridge 10/12/2011 2 10/12/2011 18 Windett Ridge 10/IZ/2011 3 10/12/2011 43 Windett Ridge 10/12/2011 4 1 10112/2011 1 66 Windett Ridge 10/12/2011 5 10/12/2011 67 Windett Ridge 10/12/2011 6 10/12/2011 68 Windett Ridge 10/12/2011 7 10/12/2011 69 Wlndett Ridge 10/12/2011 8 10/12/2011 73 Windett Ridge 10/12/2011 9 10/12/2011 75 Windett Ridge 10/12/2011 10 10/12/2011 76 Wlndett Ridge 10/12/2011 11 10/12/2011 167 Wlndett Ridge 10/12/2011 12 10/12/2011 168 Wlndett Ridge 10/12/2011 131 10/12/2011 1 169 Wlndett Ridge 10/12/2011 14 10/12/2011 170 Windett Ridge 10/12/2011 15 10/12/2011 171 Wlndett Ridge 10/12/2011 16 10/12/2011 172 Windett Ridge 10/12/2011 17 10/12/2011 173 Windett Ridge 10/1212011 18 10/12/2011 174 Windett Ridge 10/12/2011 19 10/12/2011 175 Windett Ridge 10/12/2011 20 10/12/2011 177 Windett Ridge 10/12/2011 21 10/12/2011 180 Windett Ridge 10/12/2011 22 10/12/2011 181 1Mndett Ridge 10/12/2011 23 10/12/2011 186 Windett Ridge 10/12/2011 24 10/12/2011 189 Windett Ridge 10/12/2011 25 10/1212011 190 Windett Ridge 10/12/2011 26 10/12/2011 193 Wlndett Ridge 10/12/2011 27 10/12/2011 194 Windett Ridge 10/12/2011 28 10/1212011 195 Windett Ridge 10112/2011 29 10/12/2011 196 Windett Ridge 10/12/2011 30 10/12/2011 198 Windett Ridge 10/12/2011 31 10/12/2011 205 Windett Ridge 30/12/2011 32 10/12/2011 206 Windett Ridge 10/12/2011 33 10/12/2011 207 Windett Ridge 10/12/2011 0 City of Yorkville 10/10/2010 - 10/16/2011 TYPE.....H=Improved Residential, V=Vacant Lot, C=Improved Commercial, 7 # investigate ID# Lot# Address Posted Follow-up PW to mow? Type Notes 34 10/12/2011 208 Windett Ridge 10/12/2011 35 10/12/2011 209 Windett Ridge 10/12/2011 36 10/12/2011 210 Windett Ridge 10/12/2011 37 10/12/2011 211 1 Windett Ridge 10/12/2011 38 10/12/2011 212 Windett Ridge 10/12/2011 39 10/12/2011 214 Windett Ridge 10/12/2011 40 10/12/2011 215 Windett Ridge 10/12/2011 41 10/12/2011 223 Windett Ridge 10/12/2011 42 10/12/2011 229 Windett Ridge 10/12/2011 43 10/12/2011 231 Windett Ridge 10/12/2011 44 10/12/2011 233 Windett Ridge 10/12/2011 45 10/12/2011 237 Windett Ridge 10/12/2011 46 10/13/2011 75 Windett Ridge 10/13/2011 47 10/13/2011 76 Windett Ridge 10/13/2011 48 10/13/2011 78 Windett Ridge 10/13/2011 49 10/13/2011 79 Windett Ridge 10/13/2011 50 10/13/2011 80 Windett Ridge 10/13/2011 51 10/13/2011 81 Windett Ridge 10/13/2011 52 10/13/2011 82 Windett Ridge 10/13/2011 53 10/13/2011 83 Windett Ridge 10/13/2011 54 10/13/2011 84 Windett Ridge 10/13/2011 55 10/13/2011 85 Windett Ridge 10113/2011 56 10/13/2011 86 Windett Ridge 10/13/2011 57 10/13/2011 87 1 Windett Ridge 10/13/2011 58 10/13/2011 88 Windett Ridge 10113/2011 59 10/13/2011 89 Windett Ridge 10/13/2011 60 10/13/2011 106 Windett Ridge 10/13/2011 61 1 10/13/2011 107 Windett Ridge 10/13/2011 62 1 10/13/2011 108 1 Windett Ridge 1 10/13/2011 631 10/13/2011 109 1 Wlndett Ridge 1 10/13/2011 City of Yorkville_ 10/10/2010 - 10/16/2011 TYPE.....H=Improved.Residential, V=Vacant Lot, C=Improved Commel d Investigate 10 d lot d Address Posted Follow-up PW to mow? Type Notes 64 10/13/2011 110 Windett Ridge 10/13/2011 65 10/13/2011 111 Windett Ridge 10/13/2011 66 10/13/2011 112 Windett Ridge 10/13/2011 67 10/13/2011 113 Windett Rldge 10/13/2011 68 10/13/2011 114 Windett Ridge 10/13/2011 69 10/13/2011 115 Windett Ridge 10/13/2011 70 10/13/2011 116 Windett Ridge 10/13/2011 71 10/13/2011 117 Windett Ridge 10/13/2011 72 10/13/2011 118 Windett Ridge 10/13/2011 73 10/13/2011 119 Windett Ridge 10/13/2011 74 10/13/2011 120 Windett Ridge 10/13/2011 75 10/13/2011 121 Windett Ridge 10/13/2011 76 10/13/2011 122 Windett Ridge 10/13/2011 77 10/1312011 123 Windett Ridge 10/13/2011 78 10/13/2011 124 Windett Ridge 10/13/2011 79 10/13/2011 127 Windett Ridge 10/13/2011 80 10/13/2011 128 Windett Ridge 10/13/2011 81 10/13/2011 1 129 Windett Ridge 10/13/2011 82 10/13/2011 130 Windett Rldge 10/13/2011 83 10/13/2011 133 Windett Ridge 10/13/2011 84 10/13/2011 134 Windett Ridge 10/13/2011 85 10/13/2011 135 Windett Rldge 10/13/2011 86 10/13/2011 1 136 Windett Ridge 10/13/2011 87 1 10/13/2011 137 Windett Ridge 10/13/2011 88 10/13/2011 138 Windett Ridge 10/13/2011 89 10/13/2011 139 Windett Ridge 10/13/2011 90 10/13/2011 140 Windett Ridge 10/13/2011 91 10/13/2011 141 Windett Rldge 10/13/2011 92 10/13/2011 142 Windett Ridge 10/13/2011 93 1 10/13/2011 1 143 1 Windett Ridge 10/13/2011 94 1 10/13/2011 1 1 144 1 Windett Ridge 1 10/13/2011 0 City of Yorkville 10/10/2010 - 10/16/2011 7YPE.....H=Improved Residential, V=Vacant Lot, C=Improved Commercio d Investigate ID p lot d Address Posted Follow-up PW to mow? Type Notes 95 10/13/2011 145 Windett Ridge 10/13/2011 96 1 10/13/2011 146 Windett Ridge 10/13/2011 97 10/13/2011 147 Windett Ridge 10/13/2011 98 10/13/2011 148 Windett Ridge 10/13/2011 99 10/13/2011 149 Windett Ridge 10/13/2011 100 1 10/13/2011 150 Windett Ridge 10/13/2011 101 10/13/2011 151 Windett Ridge 10/13/2011 102 10/13/2011 152 Windett Ridge 10/13/2011 103 10/13/2011 153 Windett Ridge 10/13/2011 104 10/13/2011 154 Windett Ridge 10/13/2011 105 10/1312011 155 Windett Ridge 10/13/2011 106 10/13/2011 158 Windett Ridge 10/13/2011 107 10/13/2011 159 Windett Ridge 10/13/2011 108 10/13/2011 161 Windett Ridge 10/13/2011 109 10/13/2011 163 Wlndett Ridge 10/13/2011 110 10/13/2011 241 Windett Ridge 10/13/2011 11 10/13/2011 242 Windett Ridge 10/13/2011 112 10/13/2011 243 Windett Ridge 10/13/2011 113 10/13/2011 244 Windett Ridge 10/13/2011 114 10/13/2011 245 Windett Ridge 10/13/2011 115 10/13/2011 246 Windett Ridge 10/13/2011 116 10/13/2011 248 Wlndett Ridge 10/13/2011 117 10/13/2011 249 Windett Ridge 10/13/2011 118 10/13/2011 250 Windett Ridge 10/13/2011 119 10/13/2011 251 Winded Ridge 10/13/2011 120 10/13/2011 252 Wlndett Ridge 10113/2011 121 10/13/2011 253 Windett Ridge 10/13/2011 122 10/13/2011 254 Windett Ridge 10/13/2011 123 10/13/2011 255 Windett Ridge 10/13/2011 124 10/13/2011 256 Windett Ridge 10/13/2011 0 City of Yorkville 10/10/2010 - 10/16/2011 TYPE....H=Improved Residential, v=Vacant Lot, C=Improved Commerc g Investigate ID p Lot# Address Posted Follow-up PW to mow? Type Notes 125 10/13/2011 258 Windett Ridge 10/13/2011 126 10/13/2011 259 Windett Ridge 10/13/2011 127 10/13/2011 260 Windett Ridge 10/13/2011 128 10/13/2011 261 Windett Ridge 10/13/2011 129 10/13/2011 262 Windett Ridge 10/13/2011 130 10/13/2011 263 Windett Ridge 10/13/2011 131 10/13/2011 264 Windett Ridge 10/13/2011 132 10/13/2011 265 Windett Ridge 10/13/2011 133 10/13/2011 266 Windett Ridge 10/13/2011 134 10/13/2011 267 Windett Ridge 10/13/2011 135 10/13/2011 268 Windett Ridge 10/13/2011 136 10/13/2011 269 Windett Ridge 10/13/2011 137 10/13/2011 270 Windett Ridge 10/13/2011 138 10/13/2011 271 Windett Ridge 10113/2011 139 10/13/2011 272 Windett Ridge 10/13/2011 140 10/13/2011 273 Windett Ridge 10/13/2011 141 1 10/13/2011 274 Windett Ridge 10/13/2011 142 10/13/2011 275 Windett Ridge 10/13/2011 143 10/13/2011 276 Windett Ridge 10/13/2011 144 10/13/2011 277 Windett Ridge 10/13/2011 145 10/14/2011 797 W Stagecoach Td. 10/14/2011 146 10/14/2011 803 W Stagecoach TH. 10/14/2011 c1p Reviewed By: Agenda Item Number p Legal ❑ NB #3 1836 ES . Finance ❑ T. Engineer ❑ g r uy City Administrator ❑ Tracking Number C-Ay ' �� Consultant El PW 2011-62 r�—,Y Agenda Item Summary Memo Title: Public Works Committee Meeting Schedule for 2012 Meeting and Date: Public Works 10/18/11 Synopsis: Tentative Meeting Dates for 2012 Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Lisa Pickering Clerk's Office Name Department Agenda Item Notes: C4 1 o Memorandum EST. 1 1836 To: Public Works Committee From: Lisa Pickering, Deputy Clerk C� -3- Date: October 13, 2011 Ra^n;y�gµaay 1 E ` Subject: Public Works Committee Meeting Schedule for 2012 The Clerk's Office is in the process of publishing the City's master meeting list for 2012. Listed below is a tentative schedule for the Public Works Committee meetings for 2012. The proposed schedule has the Public Works Committee meeting the 3rd Tuesday of each month at 6:00 p.m. Please discuss this schedule at the Public Works meeting and decide if you have any changes to the dates or meeting time. Public Works Committee 13 rd Tuesday— 6:00 pm January 17 July 17 February 21 August 21 March 20 September 18 Aril 17 October 16 May 15 November 20 June 19 December 18 C/r� Reviewed By: Agenda Item Number h, p J 0 X1,71, Legal ❑ OB #1 � K Finance ❑ EST. ��___ 1836 Engineer t co City Administrator Tracking Number I,I 0 Consultant ❑ « PW 2011-56 kE Agenda Item Summary Memo Title: Pavement Management Study Meeting and Date: Public Works—October 18, 2011 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Public Works Committee EST. ` i 1836 From: Bart Olson, City Administrator CC: 00 o �a Date: October 14, 2011 E�E`� �y® ' Subject: Pavement management study Backp,round This item was last discussed at the September Public Works Committee meeting. At that meeting, the committee heard a presentation from Engineering Enterprises on a proposal to complete a City-wide pavement management study. The committee felt the study was worthwhile,but had budget concerns. Budget concerns A printout of the City-wide capital fund budget for FY 12 and beyond is attached to this memo. The line-item for "road resurfacing" is related to the non-home rule sales tax referendum, and is staff s current estimate of the amount of funds not needed to pay debt service on the City's 2011 refinancing bond. Per direction from the City Council, these leftover funds were to be directed toward road improvements and repair. Since the amount of funds dedicated for road improvements and repair is expected to increase in FY 14 and each year thereafter, it is my recommendation that the first money spent out of this line item go towards a pavement management study. As the presentation described, there is a unique relationship between pavement deterioration, time, and money—in other words, spending money at certain points versus others in the life cycle of pavement will save us money down the road (pun intended). In order to make sure that we get the biggest bang for our buck in FY 14, it is my recommendation that we complete the pavement management study immediately. The timing of the pavement management study related to budget appropriations (i.e. $100,000 currently budgeted in FY 13), is something Director Fredrickson and I can study and make a suggestion on at a later date. FY 2010 FY 2011 FY 2012 FV 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Account Description Actual Actual Adopted Projected Proposed Projected Projected Projected Projected City-Wide Capital-23 23-000-41-00-4170 STATE GRANTS 64,000 231,000 231,000 - STATE GRANTS-RIVER ROAD BRIDGE - - 700,000 700,000 - - - 23-000-42-00-4210 BUILDING PERMITS - - 17,600 17,600 17,600 17,600 17,600 17,600 17,600 23-000-42-00-4213 ENGINEERING CAPITAL FEE 6,200 3,100 3,000 3,000 3,000 3,000 3,000 3,000 3,000 23-000-42-00-4214 DEVELOPMENT FEES - - 20,000 20,000 20,000 20,000 20,000 20,000 20,000 23-000-42-00-4222 ROAD CONTRIBUTION FEE 14,000 22,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 23-000-45-00-4500 INVESTMENT EARNINGS - 19 - - - - - - - 23-000-46-00-4690 REIMB-MISCELLANEOUS 54,600 1,200 - 23-000-49-00-4900 BOND PROCEEDS - - - - - - 4,500,000 - - 23-000-49-00-4901 TRANSFER FROM GENERAL 100,000 135,484 125,000 368,400 352,748 243,400 589,343 589,343 589,343 23-000-49-00-4915 TRANSFER FROM MOTOR FUEL TAX - 96,000 - - - - - - - 23-000-49-00-4984 TRANSFER FROM LIBRARY DVLF - - - - Revenue 174,800 321,803 416,600 1,360,000 1,113,348 304,000 5,149,943 649,943 649,943 23-230-54-00-5462 PROFESSIONAL SERVICES - 5,740 - - - - - - - 23-230-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - 23-230-60-00-6010 IMPROVEMENTS NOT TO BUILDINGS - - - - - - 23-230-60-00-6015 ROAD RESURFACING - - 100,000 300,000 300,000 300,000 300,000 23-230-60-00-6023 OLD JAIL PURCHASE 161,549 - - - - - 23-230-60-00-6041 SIDEWALK CONSTRUCTION 10,484 - - - - - - - 23-230-60-00-6070 VEHICLES - 4,000 4,000 4,000 4,000 4,000 4,000 4,000 23-230-60-00-6073 GAME FARM ROAD PROJECT - - - - 4,500,000 - - 23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT 1,000,000 1,000,000 - 23-230-60-00-6078 PALMER COURT 10,000 23-230-60-00-6083 TOWN SQUARE PARK - - 23-230-60-00-6085 FAXON ROAD-ROW - - 23-230-60-00-6092 SAFE ROUTE TO SCHOOL PROJECT - - 231,000 231,000 Clark Property 23-230-97-00-8000 PRINCIPLE PAYMENT 100,000 125,000 125,000 125,000 - - - 2015 Bond 23-230-97-00-8000 PRINCIPLE PAYMENT - - - - 143,443 149,898 156,643 23-230-97-00-8050 INTEREST PAYMENT - - - - - - 202,500 196,045 189,300 Expenditures 100,000 302,773 360,000 1360.000 1,114,000 304,000 5,149,943 649,943 649,943 Surplus(Deficit) 74,800 19,030 56,600 - (652) - - - - Fund Balance (18,378) 652 51,537 652 - - - - - -18.38% 0.22% 14.J2`. 0-0M,, 0.00% 0.00% 0.00% 0.00% 0.00% 52 Wheeler Road Sugar Grove, IL 60554 TEL: 630 / 466.6700 ft, FAX: 630 / 466-6701 www.eelweb.com Engineering Enterprises, Inc. September 15, 2011 -_ DRAFT Mr. Bart Olson, City Administrator United City of Yorkville 800 Game Farm Road Yorkville, 60560 Re: Pavement Management System Proposal United City of Yorkville Kendall County, IL Mr. Olson: This letter is written to submit our proposal to provide professional engineering services to develop the City's Pavement Management System for the approximate 115 miles of public streets located within the City. BACKGROUND The United City of Yorkville continuously strives to improve the streets and street system with emphasis. on meeting the existing and future needs of the City. Streets are a major contributor to the economic lifeline and prosperity of a community. Facilitating the constant movement of people and goods, streets and roads are essential to modern living. Maintenance of streets to a high standard of pavement serviceability in a most economical way is an ongoing task. Pavement condition evaluation and long range maintenance planning are essential parts of such an on- going program. Proper and timely maintenance will extend pavement life and reduce life-cycle costs. The timing of street maintenance is an integral part of any pavement maintenance program and the "worst first" approach is not necessarily the best approach. Developing a Pavement Management System for the City is the first step in the process of future pavement maintenance. It will allow the City to identify the current condition of the streets and evaluate budget options for ongoing maintenance and a long-term improvement plan. PROGRAM DESCRIPTION The development of the proposed Pavement Management System will provide for an evaluation of all existing streets, consisting of pavement identification, inventory, conditions rating, recommended improvements, prioritization, budget analysis and ultimately the creation of a five-year long term maintenance plan. In addition, recommendations for improved street maintenance procedures, estimates of costs to repair, levels of required annual funding, estimated pavement life-cycles and prioritization of the streets to be maintained on an annual basis will be provided. Consulting Engineers Specializing In Civil Engineering and Land Surveying Mr. Bart Olson September 15, 2011 Page 2 The key work tasks for this program are as follows: • Gather Existing Information • Develop Program Goals • Physical Inspection of Roadways (Infrastructure Management Systems, Inc.) • Data Entry • Data Analysis • Budgeting • Development of Five-Year Improvement Plan • Final Report • GIS Interface As listed above, the final deliverable will be an electronic database for engineering/public works use and report which will compile all of the data and information on the street system into a singular location to be utilized by elected officials and City Staff. In addition to including data relative to the roadway system data, the report will provide a discussion of the existing and proposed street needs, rehabilitation alternatives, cost estimates, time schedules, pavement evaluations, priorities, short term/long term funding, narrative and exhibits. EEI will also provide presentations of the report at a City Council or Committee Meeting, as required. The proposed report will serve as a communications device to local decision-makers and to other present and future reviewers of the report of the need, extent and cost of street improvements. Further, with the relative measure for the overall condition of each local street section, City officials and personnel will be able to: • Select appropriate treatment for each street section, • Evaluate each street section competing for immediate attention, • Anticipate future deterioration and be able to apply inexpensive maintenance options while they are still feasible, • Establish and justify budgets for street improvements that are adequate to keep the streets in good condition at the "least cost" over the long term and, • Maintain the pavement management program consistently, at regular intervals and relatively inexpensively utilizing existing City staff when possible. The PavePRO software package has been selected and will be utilized for managing the street inventory and inspection data information, analysis, projections, predictions, life-cycle costing, and linkage to the City's GIS database. SCOPE OF SERVICES We propose to furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, and to produce a written report on the Pavement Management System. A listing of the activities and items to be covered and/or provided is as follows: G APub1ic\Yorkvi11e\2011\Y01123-P Pavement Management System\PSA\proposa101.doc Mr. Bart Olson September 15, 2011 Page 3 1. Street Network Identification/Definition • Develop street system maps • Identify new street segments/street name list geographically & sequentially • Distinguish new segments by location, pavement type, cross-section, and/or traffic loads (if available). • Determine pavement lengths for new street segments • Obtain dates of construction for new streets and maintenance information on existing streets. Some of this information may need to be provided by City Staff. 2. Condition Survey/Assessment • Conduct a thorough non-destructive, visual pavement surface condition survey • IMS to utilize electronic data collection equipment and upload into selected software • Determine & record the physical condition of each pavement street segment • Note roadway and appurtenance problems • Identify and note probable cause for noted problems when appropriate • Obtain photographs for future extraction • Note unusual conditions and isolated problems • Note other physical features such as number of lanes, striping and turn lanes • Identify other appurtenances and include general notes regarding items such as curbing, storm sewer, inlets, manholes and street lights 3. Pavement Evaluation/Condition Prediction • Evaluate the pavement conditions • Make condition projections • Determine maintenance action to be taken 4. Economic Analysis • Establish unit costs based upon local cost factors • Compute conceptual cost estimates based upon factors determined above • Review pavement life-cycle cost estimates and factors 5. Develop Plan/Prioritization • Compile and tabulate a priority listing of the maintenance, rehabilitation or reconstruction required for each street in the program system. • Develop a time based five (5) year plan for repair of the system streets that takes into account the available City funds. • Develop a five (5) year prioritized program of street maintenance to repair all streets based on the computed target pavement life cycle. 6. Document and Report • Prepare and provide 12 copies of Report with appropriate exhibits • Provide presentation of Report to City Council and/or Committee G:\Public\Yorkville\2011\Y01123-P Pavement Management System\PSA\proposa101.doc Mr. Bart Olson September 15, 2011 Page 4 • Make recommendations on the five (5) year needs and timing for the maintenance of the City's Street System PERSONNEL AND PROJECTS We believe that we are uniquely qualified to perform the proposed work for the City, Brad Sanderson, P.E. and Jason Bauer, P.E. will be the principal members of the firm to direct and perform the work. Additionally, Infrastructure Management Systems, Inc. (IMS) will be utilized as a sub-consultant to obtain the physical data and conduct the onsite inspections. The proposed team has extensive practical experience and academic training related to street and highway systems in general and the subject of pavement management systems as well as local street maintenance and improvements in specific. FEES AND CONDITIONS The proposed fee for the above-described scope of services will be a Lump Sum price of $103,000 in accordance with the attached Exhibit 1: Estimated Level of Effort. Payment for all work performed will be based on invoices submitted periodically by our firm, but not more frequently than monthly, as the work progresses and will be payable by the City within 30 days of the date of invoice. Additional assignments not described above, including but not limited to coordination with grant and/or financial consultants, and roadway design will be performed at an hourly rate for the various classifications of employees who will perform the work as listed on the attached Standard Schedule of Charges date January 1, 2011 or at an agreed upon Lump Sum price. All such extra work will be performed only in accordance with authorization by the City. This proposal shall be effect for a period of thirty (30) days from this date. If this proposal is not accepted within that period of time, we reserve the right to withdraw or revise this proposal. This proposal specifically provides for the right to use existing maps, plans, records and computer analysis as an agent of the City. SCHEDULE It is anticipated that the data acquisition and analysis and system development will be completed by the end of the calendar year. The development of the final report, budget analysis and multi-year program is expected to be complete by the end of February, 2012. These dates are premised upon an anticipated Notice-to-Proceed issuance by the end of September 2011. ACCEPTANCE If selected for this project, we will give our full attention to the project so that the results will be available as soon as practicable, consistent with performance of our services, response by state agencies and suppliers, meetings with the Village and other considerations. If the Program Description, Scope of Services, Personnel, Fees and Conditions and Schedule as listed above are satisfactory, please indicate your acceptance by signing both of the enclosed proposals and GAPublifforkville\20111Y01123-P Pavement Management System\PSA\proposa101.doc Mr. Bart Olson September 15, 2011 Page 5 returning one of them to us for our records which will serve as our Agreement for Professional Engineering Services. We look forward to working with and for you on this project so that we can apply our talents to the cost- effective solution of your pavement maintenance problems. Very truly yours, ENGINEERING ENTERPRISES, INC. Jason M. Bauer, P.E. Project Manager Bradley P. Sanderson, P.E. Vice President JMB Enclosures PC: Eric Dhuse, Public Works Director JWF, TWT G APublic\Yorkville\2011\YO1123-P Pavement Management System\PSA\proposa101.doc United City of Yorkville-Pavement Management System Exhibit 1:Estimated Level of Effort ENGINEERING DRAFTING - SURVEYING - ADMIN. RP;RIPAL E-2 E-1 P-6 P-S P-4 E-1 T-6 ......T-5 E-1 P-5 T4 N/A WA A-3 WORK WORK SENIOR SENIOR SENIOR SENIOR. SENIOR SENIOR 1 MAN 2 MAN ITEM COST ITEM PROJECT PROJECT PROJECT. PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT ..'PROJECT PROJECT FIELD CREW FIELD CREW ADMIN. HOUR PER NO: WORK ITEM MANAGER MANAGER ENGINEER II NGWEER ENGINEER MANAGER TECHNAI .TECHN.I. MANAGER SURVEYOR I TECHN. W,r RTS W/RTS ASSIST. SUMM. ITEM 1 Data Information Collection 6 Review 4 4 10 $ 1 366 2 Develo ment of Pro ram Goals 2 2 6 $ 860 3 1 Physical Inspection/inventory of Roadways IMS 2 2 4 $ 526 4 Data Ent IMS 0 $ 5 Data Analysis/Condition Evaluation(IMS) 0 5 6 Budgeting 4 8 16 28 $ 3,740 7 Five-Year Plan Development 4 8 16 28 $ 3,740 8 Final Report 8 Exhibits 2 20 40 16 8 86 $ 10,414 9 GIS Development 2 4 16 22 $ 3,040 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ MAN-HOURTOTAL:l 0 14 0 46 0 84 0 16 0 16 0 0 0 0 0 8 184 23 706 FEE SCHEDULE A : F+01/011-1'I .,'DIRECTtCO TS. `,:.. •' ' Senior Principal E4 0 hours A $171 perhour= s0 Printing= 5500 Principal E-3 14 hours LM $167 perhour= $2,338 Supplies and Misc.= $225 Senior Project Manager E-2 0 hours a $155 per hour= $0 Computer= s0 Pro ect Manager E-1 62 hours a $142 perhGur= $8,804 Transportation= $0 Senior Pro ect En ineer/Planner/Surve or II P-6 0 hours 9 $130 perhour= s0 Sub-Consultant(IMS)= $78,543 Senior Pro ect Engineer/Planner/Surveyor I P-5 84 hours $121 perhour= $10,184 Pro'ectEn ineer/Planner/Surve or P-4 0 hours $111 perhour= $0 Senior Engineer/Planner/Surveyor P-3 0 hours $102 r hour= s0 Engineer/Planner/Surveyor P-2 0 hours $93 rhour= s0 Associate En ineer/Planner/Surve r P-1 0 hours S83 rhour= $0 Senior Project Technician 11 T-6 0 hours $121 per hour= $0 Senior Project Technician I T-5 16 hours $111 per hour= $1,776 DIRECT EXPENSES= $79 268 Project Technician T-4 0 hours $102 rhour= $0 Senior Technician T-3 0 hours S93 per hour= SO 'TOTAL LABOR COST1$243$67$006 Technician T-2 0 hours $83 hour= s0 Drafting Expenses= Associate Technician T-1 0 hours $74 r hour= s0 Surveying Expenses= Administrative Assistant A-3 8 hours $78 erhour= $624 Engineering Expenses= 1 Man Field Crew with RTS or GPS' N/A 0 hours $184 r hour= so Administrative Expenses= 2 Man Field Crew with RTS or GPS' N/A 0 hours $236 erhour= $0 TOTAL LABOR EXPENSES= HOURLY TOTAL=1 184 1 TOTAL EEI LABOR= S23,706 TOTAL CONTRACT COSTS= $102,974 ENGINEERINO ENTERPWSES,INC. sMAR GROVE,IL Exhibit 1-fee summary.xlsG:WubliclYorkville%201 I%Y01123-P Pavement Management SyslemlPSA1 52 Wheeler Road Sugar Grove, IL 60554 TEL: 630 / 466-6700 FAX: 630 / 466-6701 STANDARD SCHEDULE OF CHARGES www.eeiweb.com Engineering January 1, 2011 Enterprises, Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E--4 $171.00 Principal E-3 $167.00 Senior Project Manager E-2 $155.00 Project Manager E-1 $142.00 Senior Project Engineer/Planner/Surveyor II P-6 $130.00 Senior Project Engineer/Planner/Surveyor I P-5 $121.00 Project Engineer/Planner/Surveyor P-4 $111.00 Senior Engineer/Planner/Surveyor P-3 $102.00 Engineer/Planner/Surveyor P-2 $ 93.00 Associate Engineer/P'lanner/Surveyor P-1 $ 83.00 Senior Project Technician II T-6 $121.00 Senior Project Technician I T-5 $111.00 Project Technician T-4 $102.00 Senior Technician T-3 $ 93.00 Technician T-2 $ 83.00 Associate Technician T-1 $ 74.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $133.00 2 Man Field Crew with Standard Survey Equipment $207.00 1 Man Field Crew with RTS or GPS * $164.00 2 Man Field Crew with RTS or GPS * $238.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black&White) 'RTS=Robotic Total Station/GPS=Global Positioning System $1.00/Sq. Ft. (Color) t3::i:cl'.Dccs:�c ::aGenera!;$5C:cac?icr. f�ni l;hzr^,as',:':::na:ri;tiil'.er:S it+^uS�i'i.oai. Consulting Engineers Specializing in Civil Engineering and Land Surveying ]- qeH �i bI A .._ September 13,2011 IMS Infrastructure Management Services 1895-D Rohlwing Road,Rolling Meadows,IL 60008 Engineering Enterprises, Inc. Phone:(847)506-1500 Fax:(847)255-2938 Jason M. Bauer, P.E. www.ims-rst.com Project Manager 52 Wheeler Road Sugar Grove, IL 60554 Reference: Yorkville Pavement Management Cost Estimate Revised Dear Mr. Bauer: IMS Infrastructure Management Services is pleased to submit our proposal to implement a pavement and asset management program for the City of Yorkville. IMS proposes to test the City's entire street network, install the current version of PavePRO Manager Software, and link the data to the City's GIS topology. Digital images and software training will be included in the scope. In addition to the pavement management program, IMS will perform a sign and street light survey and load the data into ROWMan asset management software. The Road Surface Tester (RST) performs simultaneous pavement and ROW asset data collection. The ROWMan software is integrated with the PavePRO Manager software to provide easy access to all asset data, both pavement and ROW features. Future assets could include signals, curb &gutter, pavement striping, pavement markings, sidewalks, ADA ramps,trees, inlets, manholes and more. IMS can retain the GPS referenced digital images so that the City can have the option of extracting other ROW assets in the future without incurring the additional expense of re-driving the streets. The proposed pavement management program will accurately reflect current conditions. This street information and ROW data collected by IMS, EEI and/or City staff can be used to meet many of the reporting requirements of the GASB 34"modified approach". IMS'automated data collection can provide a cost-effective approach to expand your pavement management software into a complete asset management program. We have included a short statement of our qualifications and experience for your review. A brief description of the elements of the proposed program with corresponding fee schedule and cost summaries is included on the following pages. Many options are available including having the selected program reside in the EEI office. We look forward to working with EEI and the City of Yorkville. If you have any questions regarding the enclosed information or would like to schedule a presentation to the City, please feel free to contact our office. Very truly yours, IMS INFRASTRUCTURE MANAGEMENT SERVICES Donald L.Hardt Manager of Client Services IMSI-frasm.mre Management Services EEI Yorkville Proposal Page 1 of QUALIFICATIONS AND EXPERIENCE IMS Infrastructure Management Services is an employee owned and managed firm with offices in Illinois, Arizona and Ontario. We started our pavement management activities from Des Plaines, IL in the early 1960s as Novak, Dempsey & Associates. Since IMS' inception in 1985, we have progressively developed new technologies together with real-world software applications to become a recognized leader in the field of pavement and infrastructure management. Our software solutions provide the tools required to meet the complex challenges within the modern urban and rural environment. Our fleet of data collection equipment performs automated pavement surface condition surveys, rutting and roughness surveys, deflection testing, multi-camera video logging, and right-of-way asset surveys. IMS performed its first Pavement Management Program for the City of Roselle in 1974. Since they wanted to utilize MFT funding, IDOT conducted an extensive review prior to granting its approval. The City continues to use the IMS program and updates the data on a five year cycle. Many of the IMS implementations are now funded with MFT IMS has completed many pavement and right-of-way management assignments for government agencies and private-sector companies throughout the United States and Canada. As an entity, IMS has completed similar projects for: • 450 city and county agencies plus 30 large-scale public works departments. • 10 state agencies and transportation authorities. • Collected data for more than 15 different software platforms, ranging from our own proprietary systems, to 3rd party programs including CarteGraph, Lucity (GBA Master Series), INFOR/Hansen, Deighton,Azteca Cityworks, Stantec and MicroPAVER. Developed 4 pavement and asset management applications. + Performed work with more than 8 databases and mapping applications. • Developed revolutionary data collection tools that set the standard for automated, objective surveys. Our complete lineup of pavement and infrastructure management applications includes: • PavePRO Manager i.Pavement management software • ROWMan.,Right-of-way infrastructure management software • Digital Image Viewer«Image software for PavePRO Manager a SURFace Pro Manager*Parking lot management software R DataVUE R Digital image and distress data viewing software IMSI frasinxture Management Services EEI Yorkville Proposal page 2 of 7 Specialized infrastructure asset management and related roadway services offered by IMS include: Pavement Management Services • Pavement management software, implementation and training • Automated distress data collection • Automated roughness and rutting measurement • Manual pavement performance data collection • Nondestructive Dynaflect and FWD deflection testing • Ground Penetrating Radar • Parking lot management software and data collection • Roadway cross fall,grade and radius of curvature data collection • GIS interface implementation Right-of-Way Management Services • Right-of-way asset management software and implementation • Right-of-way asset data collection and condition rating + Sign retro-reflectivity surveys Digital video data collection and digital image development • GPS coordinate data collection • Right-of-way asset planning •: RFID Implementations In order to provide the greatest efficiency and cost savings to our clients, IMS supplements its core professional staff with long-term relationships with key service, software and technology partners. This allows IMS to stay current with industry trends and new technology, as well as to offer a wider array of software solutions. IMS is an ESRI and CarteGraph Business Partner and has a similar relationship with Lucity(GBA Master Series). We regularly collect data for a variety of 3`d party software. In addition to providing pavement management software and services, IMS operates an advanced, state- of-the-art fleet of data collection units. Our pavement and right-of-way testing equipment includes: Three(3) Road Surface Testers (RST) The RST is capable of collecting automated pavement condition and right-of-way asset information in a single pass. The RST incorporates lasers, distance measuring instruments, accelerometers and rate gyroscopes, inertial navigation based _ GPS and high resolution, forward and side view digital images and video. Through the use of its laser-camera array, the RST collects objective surface distress data, roughness and rutting. Three(3) Dynaflects Dynaflects provide nondestructive, multi-sensor dynamic deflection data for pavement structure analysis. Dynaflects have a 30-year history of collecting dependable, repeatable data, and may be used on asphalt and concrete roads. IMS bJrastructure Management Services V Yorkville Proposal Page 3 of 7 PROJECT REFERENCES Presented below are local project references illustrating IMS's capabilities to implement a comprehensive pavement management system. Over the years we have provided programs to over 50 Chicago Metro area agencies. IMS has just been selected to implement pavement management programs for the Village of Plainfield, Calumet City, Olympia Fields, and Batavia. Recent references include: City of St. Charles,2009, 150 miles 2 E. Main Street, St. Charles, IL 60174 James Bernahl, Engineering Manager(630)443-3709 City of Aurora,2010, 440 miles 44 E. Downer Place,Aurora, IL 60507 Kenneth Schroth, Director of Public Works/City Engineer(630)844-3621 City of Elgin,2006,320 miles 150 Dexter Ct., Elgin, IL 60120 David Lawry, General Services Group Director,(847)931-5961 Village of Buffalo Grove,2008, 117 miles 51 Raupp Blvd., Buffalo Grove, IL 60089 Dick Kuenkler,City Engineer, (847)459-2523 Village of Cary, 2007&2010,73 miles 655 City Hall Drive, Cary, IL 60013 Chris Papierniak, Director of Public Works/Engineering,(847)639-0003 Village of Glenview,2007, 154 miles +parking lots 1225 Waukegan Road, Glenview, IL 60025 Russell Jensen, P.E.,City Engineer, (847)904-4333 Lake County, 1990-2010, —200 miles/year 600 W.Winchester Road, Libertyville, IL 60048 Darrell Kuntz, P.E., Project Engineer,(847)377-7459 Village of Schaumburg,2010,245 miles 714 South Plum Grove Road,Schaumburg, IL 60193 Steven Weinstock P.E.,Director of Engineering &Public Works, (847)923-6600 For each municipality, IMS implemented PavePRO Manager, IMS's comprehensive pavement management system. A Dynaflect device was used to collect deflection information. The projects also included detailed rehabilitation analysis, GIS integration, software installation,training and reporting. The deliverables were a detailed 5-year rehabilitation plan and annual budgets. The IMS project teams were lead by Dave Butler and Donald Hardt. IMSlnfras/nicture Management Services EEI Yorkville Proposal Page 4 of 7 PROJECT APPROACH Surface Condition Survey Surveys are completed using the Road Surface Tester(RST). The City will receive a continuous, objective, and accurate survey of the surface condition of the street network. These network-level surveys with intersection-to-intersection test sections can easily be linked to the City's GIS. The RST provides a great deal of flexibility and can easily adjust test section lengths to meet previously established test sections and any revised City goals. Single-direction testing will be performed on the two-lane streets. Two-direction testing is recommended for use on divided streets and arterials and collectors with four or more lanes of traffic. The surface condition survey is conducted continuously over the entire length of the test section and is not based on sample sections. The information gathered in this survey includes inventory, roughness, rut depth, cracking, and texture. The effects of environmental conditions will be considered in conjunction with the surface condition survey. To provide the City with a ROW asset data collection option, IMS will collect continuous digital video during the surface condition survey. The RST combines an inertial navigation guidance system with GPS to geo- locate visible pavement and ROW features. The simultaneous pavement and ROW asset data collection capability of the RST is unique in the industry. It provides an efficient and cost-effective means to populate both pavement and asset management systems. The presence of any failed or broken concrete slabs within a test section will be recorded for further detailed identification during the deflection survey. IMS crews will use the City-identified definition of failed/broken slabs as the basis for our rating. The number of failed slabs will be recorded during the deflection survey and used by PavePRO Manager Software to give the City an option to address individual slab removal and replacement as a maintenance/rehabilitation strategy for concrete pavements. Deflection Testing Each street test section surveyed by the Laser RST will receive a deflection test. This testing will be performed using the Dynaflect device and the results of this testing will permit an analysis of the structural capabilities of the existing street section. IMS utilizes all five sensors of the Dynaflect in its structural analysis. This provides valuable information on the capabilities of the pavement, base and subgrade sections, and the interaction between these sections. Although most Chicago area agencies include structural analysis as part of their program,the PavePRO software can now be used with or without deflection data. Deflection testing provides a more accurate assessment of pavement condition, prediction of future performance and selection of optimal rehabilitation strategies. IMS I fraslructure Management Services EEI Yorkville Proposal Page 5 of 7 GIS and Pavement Management IMS will provide a link between the City's GIS program and the pavement management data to enable the City to display and generate color-coded maps based upon existing pavement conditions, street rehabilitation plans or most any of the data in the pavement management program. The City can use the query function of its mapping program to display the • esR •ta:;ertaa r..x pavement management data. It may also be possible for their mapping program to make queries of other ��,, — 2 , infrastructure plans in conjunction with its road G k �NO o f rehabilitation plans to determine if conflicts exist between plans. The future addition of ROW assets would also be geolocated on the GIS and entered in the asset f, 11 a�try management software. To most effectively maintain this n. link, IMS will require a copy of the City's current electronic 3" i centerline map prior to field data collection activities. �s Digital Images In conjunction with the surface condition survey, each test section is recorded on GPS referenced digital videotape with forward and rearward directed video cameras and used as part of IMS'Quality Control and Quality Assurance procedures. Additional cameras can be used to expand the viewing area or include features of special interest to the City. IMS will provide digital images at 25' intervals for viewing in PavePRO Manager and/or through the City's GIS. Many agencies find these images valuable as a v _ "point-in-time' record of their roads and as a source of information for a variety of engineering, legal/investigative, and fk, r administrative uses. They can also be beneficial in assessing r damage from a natural disaster or unforeseen event. IMS has developed an image module for the PavePRO Manager software. This enhancement allows for the attachment of digital images to each test section. The user can then access all the pavement management data from a selected block and view multiple digital images for the identified section on his/her computer monitor. The digital images can be captured directly from the continuous video performed as part of the RST survey,generated from an EEI or City-owned digital cameras,and/or result from scanned photos or drawings. Pavement Management Software IMS will provide the current version of PavePRO Manager Software fully loaded with IMS collected field data. Any City condition data and maintenance histories can be added following staff training. The software will be installed on the City's computer network and/or at the EEI office. Since the software is provided with a site license, it can be used on laptops, field ° computers or by other departments at no additional ' charge. The software provides information on existing conditions, future performance, viable maintenance and ' x; n rehabilitation strategies, optimization, schedules, budgets and multiyear programs. The program can be kept current by City or EEI staff through input of rehabilitation -- — — — activities. A detailed description of the software is attached. IMS I jrasinichire Management Services EE!Yorkville Proposal Page 6 of 7 IMS will provide training for City and EEI staff in the operation and interpretation of these programs. Training is usually completed as part of a two day on-site session and can include actual operators, managers,and field staff. Alternative software programs can be implemented if the City prefers a particular program or wants the pavement management program to be part of an enterprise-wide management system (e.g. work orders, complaint tracking, inventories,fleet,etc.) Right-of-Way Asset Management System Although the pavement management software provides for pavement inventory, IMS will provide ROW asset management software for the acquisition of additional pavement and ROW features. Initially IMS will load ROWMan with the sign and street light inventory data. n.q Traffic signals, trees, sidewalks, ADA ramps, curbs and gutters, inlets, manholes, pavement markings, pavement and ROW hardware, trees, and more can be included to a level of detail determined by the City. Data collection for the expanded inventory can be performed simultaneously with the surface condition survey using IMS's Laser RST or b .r- through a variety of techniques using City, EEI and/or IMS " staff. This software is integrated with the pavement z management software and will meet the requirements of GASB Statement 34. IMS6ifraslruchire Management Services EEI Yorkville Proposal Page 7 of 7 YORKVILLE, IL COST SUMMARY IMS is providing the following cost summary for the City of Yorkville based on a street network of 125 test miles(115 centerline miles with an estimated 10 miles of two direction testing). Task iA,&Hiii i Glua ntlty jl�>� Ein'it Rata T°�j Project Iefi/letJon ProJect Initiation 1 LS $2,500.00 $2,500.00 NetNrork Referencing 125 Mi $10,00 $1,250.00 Flolc:i 6.uW.e. Local Mobilization, Set up 8 Calibration 1 LS $1.50.0.00 $1.500.00 RST Surface rAirxiition Survey 125 MI $130.00 $16,250.00 Deflection Testing 125 Mi $920.00 $15.600.00 C*t* Marlaggrnent Data Processirm 125 Mi $20.0Q $2.500.09 PavePRO Software 1 LS $4,000.•40 $4.00Q.00, Digital Images (a 25'intervals 125 MI $13.00 $1,02$.00 GO Linkage CAmdguration 125 MI $20.00 $2,500.00 On Site Training (2 days ) 2 Day $1,00.00 $2,000.00 Sign S*tr*4011 Wght Ourvex rzxtraction Set-up g Master Asset List 125 MI $144.00 $1.2450.00 Sign Extraction 125 MI $137.50 $17,181.50 Street 1-19111 Extraction 125 Ml $28.00 *3,000.00 ROWMan Software 1 LS $3.000.00 $2,000.00 Proect Man t 1 0. $S;4i.00 $5,480.0 ~Aw4ft maw wit fta Vl F _1/11.. xI 12$ _ ML Services are provided on a unit-price basis and the City will be charged only for the actual number of miles tested or assets extracted and included in the database. The fee schedule is submitted with the assumption that the City of Yorkville or EEI will provide or assist IMS with the following information and services: Street list and GIS centerline file of roads to be surveyed complete with functional classifications. « Optional asset attributes and condition assessments for the Master Asset List. Safety vehicle to trail deflection-testing equipment on arterials and collectors,if requested. Notification and coordination with other departments or agencies,if necessary. IMSL jrasinictnre Management Services EEI Yorkville Proposal 9113111 YORKVILLE, IL FEE SCHEDULE The cost summary is based on the following fee schedule. It is based on scheduling surveys in conjunction with other area projects to eliminate national mobilization charges. • Local Mobilization,Set up and Calibration $1,500.00 • Project Initiation $2,500.00 • Network Referencing $10.001 test mile • RST Surface Condition Survey $130.00/test mile • Deflection Survey $120.00/test mile • Data Processing $20.00/test mile • Pavement Width Measurement/Verificabon* $10.00/test mile • PavePRO Manager Software $4,000.00 • PavePRO Software Training(on site) $1,000.00/day-$600/%day • Transfer of Historical Data to a New Program $85.00/hour • Engineering Interpretation,Analysis,Special Reports $125.00/hour • GIS Linkage $20.00/test mile • Digital Images @ 25'intervals(single view) $13.00/test mile • Digital Images @ 25'intervals(additional views) $10.00/test mile • Digital Video Storage for Future ROW Asset Extraction $10.00/test mile • Master Asset List Development $300-$1,500 • ROWMan Software $2,000.00 • Project Management 7.5%of Task Activities • Asset Extraction Services(fee/asset pricing) • Signs and Supports $2.50/sign or$137.50/mile • Traffic Signals and Supports $2.25/signal and/or support • Street Lights $1.75/pole or$28.00/mile • Curb and Gutter $1.75/curb block • Storm sewer Inlets $1.75finlet • Manholes $1.75/manhole • Sidewalks $1.75-$2.25/sidewalk block ADA Ramps $1.75/ramp • Driveway Aprons(point asset) $1.75/apron • Driveway Aprons(linear asset) $2.25/apron Railroad Crossings $2.25/crossing • Hydrants $2.25/hydrant • Trees $2.50/tree • Pavement Markings(point assets) $1.75/marking • Pavement Striping(linear assets) $1.75 1block Guard Rails $2.50/guard rail • Medians $2.50/median • Fences $2.50/fence • Ditches $2.25/ditch • Misc. Road and ROW Hardware $2.25/asset Retroreflectivity Survey Special Quotes *Widths are included with a deflection survey. They are measured manually if the project only included automated surface condition surveys. Widths may be provided by the Municipality's GIS or from a previous program. Referenced charges are for IMS width measurement or verification as required. IMSI frastructureManagementServices EEI Yorkville Proposal 9113111 Budget estimates for ROW assets are more difficult to develop because of unlimited scenarios and unknown quantities. Assets vary dramatically from agency to agency and district to district within the City depending on age, terrain, etc. Since there are some advantages to extracting multiple assets during the extraction activity, IMS will try to assist EEI and the City in developing a budget by offering a cost per mile alternative, in addition to or in lieu of the cost per asset. We will need the EEI or the City to provide one or more scenarios that include the various assets or features that would be included in the extraction process. We will then provide EEI and the City with a cost per mile to extract the additional assets. We believe that this alternative can assist the City in the budget process and eliminate surprises. If the City has a good estimate of the quantity of some of their assets,a unit price per asset may be the best approach. IMSb frastnicture Management Services EEI Yorkville Proposal 9113111 0 C/Ty Reviewed By: Agenda Item Number 6i O � Legal ❑ OB #2 T.. x$36 Z` re Finance ❑ ES Engineer ❑ Tracking Number 0 IXi Gi City Administrator El Consultant El PW 2011-47 E ��• Agenda Item Summary Memo Title: Flooding Issues in Sunflower Estates - Update Meeting and Date: Public Works—October 18, 2011 Synopsis: See attached memos. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson/Eric Dhuse Engineering/Public Works Name Department Agenda Item Notes: ciry Memorandum EST 1 I t 1836 To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse Director of Public Works I-2!�ia Krysti Barksdale-Noble, Community Dev. Dir. a. 5 Lisa Pickering, Deputy City Clerk Lc E Date: October 14, 2011 Subject: Sunflower Estates Drainage Analysis As requested, we have outlined a potential alternative for funding the proposed improvements as described below. Currently the subdivision has an SSA in place to cover maintenance and repair of the stormwater management facilities within the development. It would be reasonable to include this improvement as maintenance and repair to the overall stormwater management system in this development. If you may recall, the original design did not account for the bypass of the off-site flow from the south up to the 100-year recurrence interval design storm event. Consequently, portions of the storm sewer system are inundated and on street flooding occurs during storm events in excess of the 10-year recurrence interval design storm. If the SSA funding is acceptable, it is our recommendation that the costs be spread over the entire development. If the improvement were included in the original design,the costs would have been spread across all of the parcels. It is our understanding from the SSA documents that there is a maximum annual levy of$31,855 that can be applied. The table below indicates what the individual annual payment would be from the property owners within the subdivision to pay for the improvement if paid over 5 or 10 years. Improvement Cost= $ 110,000.00 Annual Payment-5 Years= $ 22,000.00 Annual Payment-10 Years= $ 11,000.00 Individual Tax Payment-5 Years $ 188.03 Individual Tax Payment-10 Years $ 94.02 Current Tax Levy $ 64.36 Note: 117 Parcels within Development Calculations assume no interest to be paid We will be prepared to discuss this issue in further detail at the committee meeting. If you have any questions or need additional information,please call. 0 Memorandum rx To: Public Works Committee esr. �-�.« _ pass From: Eric Dhuse, Director of Public Works CC: (5 Date: October 12, 2011 its CoMp S.r �f KcMla1;Co.+ry ke ` ,�'� Subject: Sunflower Estates cost estimate At the committee's direction, I have prepared a cost estimate for the storm sewer installation in Sunflower Estates with Public Works employees performing the installation. Please note that even though my estimate is approximately$24,000 lower than the engineers estimate, there needs to be consideration given to the following factors. 1. If we take on this project, we will need 6 employees for two weeks straight. This means that whoever is working on this project will not be able to perform their normal duties. Any deviation from this and the project will take longer which would mean we would have to rent the excavator, trench box, and stone box for an extra week. This would add an additional $2250 to the cost and would also mean that all of the normal daily activities would not be completed for however long it took to finish the project. 2. We would need to wait until summer to even try and complete this type of project to try and get the best weather possible to be able to complete the project in two weeks. Unfortunately that is also our busiest time of year to try to get all of our other projects done as well. If I have to take half of the crew for one project, there will be many projects that will more than likely not get done in a timely manner, or at all. 3. At this time we have a proposed route. I do not believe that there has been any field work done to verify an exact route, depth, or if there are any conflicts that we may encounter with existing infrastructure or utilities. Without those key components, it is very difficult to put together an accurate timeframe or cost estimate. Although I have no doubt that our employees could complete this project, I can not say for certain that it would be the best use of City of Yorkville resources and manpower for the reasons listed above. Cost Estimate for Storm Sewer Installation In Sunflower Estates Item # Description Unit Quantity Unit Price Cost 1 Tree and Brush Removal LSUM 1 $500.00 $500.00 2 Sidewalk Removal and Replacement SQ.FT 150 $4.00 $600.00 3 Curb and Gutter Removal and Replacement LF 30 $10.00 $300.00 4 Fence Removal and Replacement LF 300 $30.00 $9,000.00 5 Perimeter Erosion Barrier FOOT 600 $2.50 $1,500.00 6 Inlet Protection EACH 5 $150.00 $750.00 7 Tree Protection EACH 10 $55.00 $550.00 8 Earth Excavation CU.YD 100 $12.00 $1,200.00 9 Trench Backfill CU.YD 15 $40.00 $600.00 10 Rip Rap IDOT Gradation RR-3 SQ. YD. 16 $40.00 $640.00 11 Class D Patch, Type III 6 inch SQ. YD. 25 $75.00 $1,875.00 12 Seeding, Mix 1, Lawn Mixture ACRE 0.5 $2,000.00 $1,000.00 13 Short Term Erosion Control Blanket, S150 N.A. Green SQ. YD. 1100 $1.50 $1,650.00 14 Pipe Bid (attached) LSUM 1 $23,380.25 $23,380.25 15 City Costs from Memo LSUM 1 $22,425.00 $22,425.00 Subtotal $65,970.25 Contingency 10% $6,597.03 Total Costruction Costs $72,567.28 Engineering 15% $10,885.09 Total Construction Costs $83,452.37 10/0612011 Thu 14:45 Mark Weber 847-097-0123 ID:#21187 Page 2 of 2 JOB ESTIMATE Estimate Number: Q025436 Phone Fax Estimate Date: 10/06/11 Sell QUOTE Ship Page: 1 To: United City of Yorkville To: Sunflower Estates Drainage Review Yorkville Yorkville Estimated by: Mark Weber Estimate Valid Until: Job Number: Item No. Description Unit Quantity Unit Price Total Price 12RCPO 12"x 8' RCP Cl 5 Gasket Lin. Ft. 8 6.10 48.80 30RCP40 30"x 8' RCP Cl 4 Gasket Lin. Ft. 584 22.15 12,935.6D or 30RCP30 30"x 8' RCP CI 3 Gasket Lin. Ft. 21.40 36RCP40 36"x 8' RCP Cl 4 Gasket Lin, Ft. 40 28.55 1,142.00 or 36RCP30 36"x 8' RCP CI 3 Gasket Lin. Ft. 1 27.60 27.60 Self-Lubing Pipe Gasket Included 30FESF 30"Concrete FES w/Toe&Grate Set 1 745,00 745.00 36FESF 36"Concrete FES w/Toe&Grate Set 1 960.00 960.00 60MH 60"Storm Manhole avg rim/inv=6,0' Each 4 810.00 3,240.00 Included: Steps, EZ-Stik and Bench 96MH 96"Storm Manhole rimAnv=6,0' Each 1 2,995.00 2,995,00 Included: Steps and EZ-Stik NO BENCH 9C11015 9"Castlron Frame#1050Z-TYPE1 (FOR MANHOLES) Each 5 153.56 767.80 CIST Cast Iron Storm 91020A HD (FOR MANHOLES) Each 5 103.69 518.45 CONDITIONS OF JOB ESTIMATE: Total not including any applicable sales tax: 23,380.25 Estimate,Excludes; Adjusting Rings,Frames&Lids,Hatches,Joint Material,Wraps,Toe Blocks,Grates,Coatings, Chimney Seals,Lifting Pins,Swivels,and Teacups&Cables,unless noted on the estimate Storm Manholes Include:Steps Averaged Unit Prices per Line Item are Used for Estimating Purposes Sanitary Manholes Include:Boots,Steps,and Invert Subject to Credit Approval and Terms&Conditions of Credit Cost estimate Is based on presently known,Incomplete Information and will ultimately vary from the final contract amount. Acknowledged by: Date Print Name Signature 0 Co. Reviewed By: Agenda Item Number x O J �- -� Legal ❑ OB #3 Finance F1 EST. _'�. 1836 Engineer ❑ Trackin g Number r� City Administrator El k 'i I" tea El Consultant ❑ PW 2011-52 �.E Agenda Item Summary Memo Title: Windett Ridge mowing update Meeting and Date: Public Works—October 18, 2011 Synopsis: Update on status of windett ridge vacant lot mowing Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: none Submitted by: Eric Dhuse public works Name Department Agenda Item Notes: A verbal update will be provided at the meeting. C/ry Reviewed By: Agenda Item Number g Le al El OB #4 J -r EST., ` 1836 Finance ❑ . �` Engineer ❑ Agenda Item Tracking Number e City Administrator 0� Consultant ❑ PW 2011-48 Agenda Item Summary Memo Title: Road Maintenance on Tommy Hughes Way and Saravanos Dr. Update Meeting & Date: PW/October 18, 2011 Synopsis: Update of the road maintenance issues related to the pavement deterioration and potholes on observed on Tommy Hughes Way and Saravanos Drive. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Informational Item Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. o Memorandum EST. ._� ` 1836 To: Public Works Committee 'Z From: Krysti J. Barksdale-Noble, Community Development Director 0 CC: Bart Olson, City Administrator LE w Date: October 14, 2011 Subject: Road Maintenance on Tommy Hughes Way and Saravanos Dr. Update As an update to prior months meeting discussions, staff has contacted the representative at Midwest Bank on October 10, 2011 to request additional information regarding if there is a road maintenance agreement with the Shell Gas Station and the former owner of Stagecoach Crossings for Saravanos Drive, and the status of the Saravanos Drive barrier project(see attached). As of today, we have not heard back from the bank representative. However, should additional information become available prior to Tuesday night's meeting, an update will be provided by staff. ��nctaa��f �, lit•;'t ••3 `' X t . / � � y�•._,.rte' � he �. L 47 low 0 sa r a � _ �.�fir• t � `;j'i�.}� �� ' � • United CHY Of YorMile GlS Tha,gato is provtded withautwarranty ar anyroprasentetlon of x accuracy"ttmellness,ortampleteness.it Is tha ntapanslbpl pl the Parcel Data and Aerial Photography "Paquester"to tfetererine accuracy,dmetlness,completeness,and w�t Provided By Kendull County G1S olrpropHataness oftts use.Thq United City of Yorkvllla makes no warro►ltles,expressed arlmolled.to the usa of tha Data. S Page 1 of 1 iv_ ;bo' « 40C- - hi4w//2 'kt%hlnner%nt nnm/ nXlcrnWT)T7*1 ,v/TT)VTTh7nT JOVA A A A A A A A('Tr%1YTCxtpna(tT R/1)1/1)()11 Page 1 of 1 t 1,4t„•//�zninv laii�earnril-c�rnm oi�/mania/imanae/»rn�itrt/nnr�r a�/7(1GF•I1'77R'Id�i�ilS7RS2�i(1'7a� S2/7�/7M 1 C1Ty Reviewed By: Agenda Item Number O Legal ❑ OB #5 Finance EST. 1� 1636 F1 Engineer ■ Tracking Number E City Administrator ❑ 0 Consultant ❑❑ PW 2011-31 iwnaau COUnry �4.E Agenda Item Summary Memo Title: Kendall Marketplace Development/Proposed Improvements Meeting and Date: Public Works—October 18, 2011 Synopsis: Status Update Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: A verbal update will be provided at the meeting.