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Public Works Packet 2011 12-20-11 J o United City of Yorkville 4 <,,,I1j, "`t 800 Game Farm Road ESL }' ---?__ 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 ® Fax: 630-553-7575 WnnM cwwy ,1 LkE \w'v AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, December 20, 2011 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: October 18, 2011 and November 15, 2011 New Business: 1. PW 2011-69 Monthly Water Reports for August-November 2011 2. PW 2011-70 Subdivision Infrastructure Discussion a. Windett Ridge 3. PW 2011-71 Safe Routes to School Update 4. PW 2011-72 Grant of Permanent Fire Hydrant Easement Acceptance—213 S. Bridge Street 5. PW 2011-73 River Road Bridge Update 6. PW 2011-74 IDOT Supplemental Letter of Understanding for IL Route 47 & IL Route 71 Regarding Upgrade of Existing Traffic Signals with LED Units 7. PW 2011-75 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 8. PW 2011-76 Raging Waves Letter of Credit Reduction 9. PW 2011-77 Ash Tree Removal in Certain Subdivisions 10. PW 2011-78 Emerald Ash Borer Grant Application Old Business: 1. PW 2011-68 Grande Reserve Request for Letter of Credit Reduction 2. PW 2011-52 Windett Ridge Mowing Update Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, December 20, 2011 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. October 18, 2011 ❑ Approved ❑ As presented ❑ With corrections 2. November 15, 2011 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-69 Monthly Water Reports for August-November 2011 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-70 Subdivision Infrastructure Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2011-71 Safe Routes to School Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2011-72 Grant of Permanent Fire Hydrant Easement Acceptance—213 S. Bridge Street ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2011-73 River Road Bridge Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2011-74 IDOT Supplemental Letter of Understanding for IL Route 47 & IL Route 71 Regarding Upgrade of Existing Traffic Signals with LED Units ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2011-75 IDOT Letter of Understanding Regarding the Proposed Widening of Route 34 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2011-76 Raging Waves Letter of Credit Reduction ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2011-77 Ash Tree Removal in Certain Subdivisions ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2011-78 Emerald Ash Borer Grant Application ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2011-68 Grande Reserve Request for Letter of Credit Reduction ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2011-52 Windett Ridge Mowing Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- ,re,D C/T� Reviewed By: Agenda Item Number •�' a. O Legal ❑ Minutes EST. -� 1836 Finance ❑ Engineer ❑ Tracking Number °< v? City Administrator F-1 � KeMien fi C ounry a' Public Works ❑ �Cl.E v ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—October 18, 2011 Meeting and Date: Public Works— 12/20/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, October 18, 2011 COMMITEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICIALS PRESENT: Bart Olson - City Administrator Eric Dhuse - Public Works Director Brad Sanderson-EEI Krysti Noble - City of Yorkville Mark Hardin - Building Code Official The meeting was called to order at 6:00 p.m. Citizens Comments: There were no citizens comments. Minutes for Correction or Approval: Alderman Larry Kot had one correction and Alderman Gilson has one. Minutes were then approved. New Business: PW 2011-60 Rush Copley Phase 1: Mr. Sanderson stated there was a request from Rush Copley to accept phase one of their improvements. He stated that in July, we met with them and have been looking through files and all their punch list items have been addressed. Mr. Sanderson stated it is appropriate to be taken to acceptance with reduction of credit to the value stated in the memo. This item is going to consent. PW 2011-61 Lot Mowing Procedures - Mr. Gilson said he is the one that put this item on new business. He stated that he received some questions from the Windett Ridge HOA and wanted to know what the procedures are. Mr. Gilson said he would like to know what the general guidelines are when we are talking to constituents and HOA's. Mr. Olson stated that the city stopped mowing after we did a few large properties. He stated that we determined it was a huge strain on our equipment and time for a lot of the larger lots, our equipment 1 was not sufficient to handle it. Mr. Olson stated that the success rate of receiving the payment for mowing was not successful. Mr. Olson stated that the city then decided to try something new and make it punitive, fine them and pay per day, so when they are out of compliance it will turn into a lien on the property until it is mowed. Mr. Olson stated that we do not have the manpower for taking care of the mowing. The city decided a few years ago to stop mowing and take a different approach. Mr. Dhuse stated that the city can do one or two lots between homes or situations like that, our mower is only six foot wide. Mr. Dhuse stated that they did one of those last week. Mr. Olson said that he would be happy to do it, if we could find a contractor that was willing to take the risk and go after the property owners and not get paid from the city, so we are not paying mowers and throwing money away. Mr. Kot asked on the lots that you have mowed recently, what percentage have you been paid for. Mr. Dhuse stated it is about 25%. He stated there are a lot of liens out there. He stated that most of the time it doesn't happen on vacant lots it is usually on the homes because when they go to sell, they have to pay it. Mr. Olson said that their decision making was with the larger subdivisions there are areas we could mow,but we are making sure that our costs are not cheap enough that the developers just look at it and decide it is easier for the city to take care of and pay us when we are done. . Alderman Teeling asked about the last meeting when the Windett Ridge residents were in attendance. She wanted to know what they were asking for. Mr. Olson stated that they came to us as an entity essentially the same reps that were Wiseman Hughes a few years ago under a different entity. Mr. Olson stated that they said there is a receivable in the annexation agreement Wiseman Hughes oversized the sewer and the city is going to pay for it by October 2013; they said we don't have money to pay mowers and you owe us this in two years ,so pay us now,use our mower and we will schedule it and you pay the invoices when they come in. Mr. Olson stated that we went to the committee and city council and we said no we are not interested and told them we are not even sure we owe you. Mr. Olson said you need to prove you are good stewards of the property, that was relayed to them before the meeting. He stated they can't come to the city and expect us to bend without being flexible. Mr. Gilson stated that they called Mr. Funkhouser and I told them that I already spoke to them, called the HOA and I know their direction. We had them all come here and they gave a clear direction and we followed. Alderman Teeling stated that the problem is that it is still not getting mowed and they don't have the money to do this, we are doing all we can do. Mr. Gilson stated that we made that clear at the last meeting. Mr. Olson said that we asked for a$10.00 per day per fine. Mr. Olson stated that we made it punitive that it is not a good option to let it go. Mr. Olson said the adjudicator ruled $5.00 per day and we are coming back to the Administration Committee to set a minimum fine of$25.00 per day, which is reasonable. Mr. Olson stated we want to make it clear that when you take on property in Yorkville, you need to maintain it. Alderman Teeling stated they have not mowed. Mr. Olson stated that our intent will be to ask for a violation from the last adjudication hearing date in September. He stated he is not sure if that will hold up or when we write the new ticket. Mr. Gilson asked when will we lien the property. Mr. Olson stated it should be the next week. Mr. Olson said that you can include lien release costs in the lien. Ms. Noble stated that they are getting all the addresses, so it should be done by the end of this week. Mr. Gilson stated that we have a staff now that will be working on weed violations and asked if they have been working on it. Mr. Olson stated yes. 2 Mr. Hardin stated that Mr. Olson gave him several subdivisions to work on. He stated that he has been working on those. Bristol Bay, Windett, Blackberry Woods, Grand Reserve. He stated that Bristol Bay mowed some. Mr. Hardin stated that Autumn Creek mowed some there also. Mr. Kot asked if it is the developer or individuals. Mr. Olson stated it is both. Ms. Noble stated that it is only two lots out of all of them. Mr. Gilson asked for the names of who owns those properties because the HOA has asked him for that information. Mr. Gilson asked if we put a time line on how long we expend trying to contact a property owner. Ms. Noble stated it is a phone call to see if we can get in contact and we are out there that day or the next. Mr. Gilson stated that this is the single biggest issue that he gets contacted about. Mr. Gilson asked how long do we wait until we place a lien. Mr. Olson stated that after adjudication and judgment they are given a date which to pay by, we usually lien it right after that. Mr. Olson said you have to give someone an opportunity to pay before you lien. Usually 30 days after invoice, it can take 2 months after a call. Mr. Dhuse said that we had some habitual offenders, so instead of filing four liens, we just wait and now file one lien for the entire amount. Mr. Kot asked if there are situations where neighbors are just doing the mowing themselves. Mr. Dhuse said yes, usually the front. PW 2011-62 Public Works Committee Schedule 2012 - The Committee agreed the dates are fine. Old Business: Pavement Management Study-Mr. Olson asked if there was a graph showed in the last meeting to show that there is a nonlinear relationship of how much it costs to repair pavement when you do it. Mr. Olson stated that$100,000 is a lot of money,but before we spend $300,000 down the road, we should figure out what the best point of action is for specific roads and go there. Mr. Olson said that they have $100,000 in the city wide capital fund next year for road resurfacing. He stated that we could use that money for this study. He stated that he realized that we then can't resurface until 2014,but he feels that the study will show that some roads, if we catch them now, will save us in the long run. Alderman Teeling stated that she feels that it is a good idea,but she feels that we should not spend money on the study and use the money for resurfacing. Mr. Gilson stated that he is in agreement will Alderman Teeling. Mr. Gilson said that we have resurfacing that we need now. Mr. Gilson said until things get better, we should use the money for what needs immediate resurfacing and wait until times are better to do the study. Alderman Gilson said that he sees the value to it,but not at this time. Alderman Kot stated that road repair is a complex issue. Alderman Kot said that he has seen when they fixed Main Street years ago, as a temporary repair, it is still holding up fairly well. Alderman Kot said he sees the value in the study and would like to see us do it. Alderman Kot stated that$100,000 doesn't fix a lot of roads. Game Farm patching was $50,000. Alderman Kot asked with the $100,000 what will be the first street you will work on. Mr. Dhuse stated that is a very tough call. Alderman Milschewski stated that she supports the study because it will get us moving in the right direction. Alderman Kot stated that the way the budget is looking in the near future, we are not going to have much impact on repairing our streets. The little bit at a time doesn't get it done, and we don't have a maintenance plan in place and our streets are getting worse. Alderman Gilson stated that from the staff level, he can see why you would want this study, but from a resident perspective I can see they want the roads fixed. Alderman Kot said that the roads will 3 not be fixed with $100,000. Alderman Milschewski said if we have$200,000, we can get the study done and then the study can tell us the best way to use the $100,000. Mr. Olson stated that Montgomery just completed theirs with EEI. He stated that it gives a budget figure going forward, so that we know what needs fixed immediately and what can just be seal coated. Then look and see what needs maintained and see what we need to spend out of the budget each year. Mr. Olson stated that Montgomery's number is 2.2 million each year, which is why they are going for a referendum and saying that we are not letting roads deteriorate and see if people can do this. Mr. Olson said that we need to look at budget re-appropriation or a tax increase.Alderman Gilson said that we are locked up in committee and it is not going anywhere. Alderman Teeling said that Montgomery has done the study and now they are going for a referendum and she stated that she is not going to do that. Mr. Kot stated that we don't know what we are going to do,but at least we would have the problems identified. Mr. Olson stated that in the next few years, the city is going to have a big problem when all of the large subdivisions that have tens of miles of roads in each one will have to replaced. He stated that he would like to get something in place to know what we need to do in the future and the costs. Alderman Gilson stated that we have sewers and other things to fix. Alderman Gilson suggested taking it to committee for discussion. Alderman Kot asked about where Mr. Olson could find an extra$100,000. Mr. Olson stated that the city has tentatively budgeted for next year, so if that is where the target is, and we want to do this,he stated that we can move things around for where our priorities are. Alderman Kot said that if we would have had something like this in place 10 to 15 years ago, we wouldn't be in this bad situation like we are today. Alderman Kot said that to spend it on the study now will save us money in the future. Mr. Olson agreed. Alderman Gilson stated that we should bring this to city council for discussion on 10/25/11 not on consent agenda. Mr. Olson stated that a presentation would be appropriate. Flooding issues in Sunflower Estates Update: Mr. Sanderson stated that a memo was put together for an alternative of funding for this improvement. There is a SSA that is in place for maintenance and repair of facilities related to storm water within that development. Mr. Sanderson said that we outlined some alternatives and there is a maximum levy. He stated that we looked at a five year or ten year payback and what the taxes would be. Mr. Sanderson stated that out of a 117 parcels on site we recommend that we spread it to all the parcels. Mr. Dhuse stated that he put together a cost estimate. He stated that it is lower,but there are some big considerations to look at. Mr. Dhuse stated it is an estimate because there is a lot of unknowns. He stated it is a good base number,but it will probably turn upward. Alderman Gilson said that his contention with this line of thinking is that the 100 year standards were in there and the engineering standards in place at the time didn't have issues to prevent flooding every couple years, which is what the residents are dealing with. Being that our standards didn't have the 100 year standards in there they were 10 year, I think they were lacking. The fact is that it has caused flooding amongst property owners seven out of 117. If we had the 100 year, we wouldn't have the flooding issues. I don't think the residents are going to appreciate that line of thinking. Alderman Gilson doesn't feel that is the right way to go about it. We shouldn't add an SSA tax to the residents. Alderman Kot stated that is a steep increase and they are not happy with the SSA now. Alderman 4 Gilson stated that the residents are expecting the city to step up and handle this. Alderman Milschewski stated here is another thing we don't have the money for. She said she feels sorry for them and this problem,but we have to fund it. Mr. Olson stated that in other areas that have had this issue created SSA's. Mr. Olson stated that since they already have an SSA, we looked at handling it this way and it will immediately take care of the problem. Mr. Olson stated that technically, yes that should have been in place and you should have already paid for it, but didn't, so it would go to those residents. Alderman Gilson stated that he doesn't agree because he stated that we don't know what those costs would have been, it is subjective. Alderman Milschewski stated if it effected more than seven people, it might be different. Alderman all agreed that this waits until we have funding. Windett Ridge Mowing Update -Mr. Noble stated that she has been in contact with the development and she let them know that we are going out this week. She stated that the development said they don't have the funds to do it, so we are going to site them this week. Update on Road Maintenance on Tommy Hughes Way-Ms. Noble stated that she did contact the bank to see if we can get any information on this supposed agreement. She stated that she didn't get a response from them. Ms. Noble said it is First Midwest Bank. Alderman Gilson asked if anyone has contacted Shell to see what their agreement is in this. Alderman Gilson asked if we are going to continue to try to contact them. Ms.Noble stated that she will try. Alderman Gilson stated that road is in really bad shape, and someone needs to address it. If the agreement is no one is going to do it, then we need to let people know that. Ms. Noble stated that they are going to put barriers up because they don't want to incur more costs after they repaired the pot holes. Ms.Noble stated that she has not heard anything else since they stated they are putting barriers up. Alderman Gilson asked when they are going to have the barriers up. Ms. Noble said that she doesn't know how soon that will occur. She stated that she will check into it. Alderman Kot asked about the partially finished building back off that road. Mr. Dhuse stated that the developer fell ill. Ms. Noble stated that he contacted us last year to extend his building permit. We asked him to secure the building and then it went through foreclosure. Kendall Marketplace Development Improvements -Mr. Sanderson stated that the contractor has been on site. He stated they placed stone on site and they are getting driveways ready for pavement. Alderman Gilson stated that he is happy that this is being done, so the city might get some more commercial development there. Additional Business: Alderman Milschewski asked about Nicholson property and the fence and the vehicles sitting there. Ms. Noble stated that strategically we went for what we could get a good judgment against, which is the fence. Ms. Noble said we would have to basically do a stake out to show that for 30 consecutive days the vehicle has been there and has not had permits or tags then come to adjudication. Alderman Milschewski stated the semi has not moved in years. Ms. Noble stated that it is registered. Ms. Noble stated that we are going for things that we have manpower to do and that we can get some compliance for. 5 Alderman Milschewski asked about the fence. Ms.Noble stated that he has to fix the fence along Mill and Van Emmon. Ms. Noble said that we will be out there for the weeds again. Alderman Gilson asked about oil. Ms.Noble stated that is hard to prove. Mr. Olson said that the only leak found was an oil can covered in a box. Mr. Olson said the EPA didn't see anything. Alderman Gilson asked about the building having water service. Mr. Olson stated that it doesn't and the last time we went to court with this the judge told us to work that out ourselves. Alderman Kot stated that there is a public safety concern. Alderman all agreed that the property needs cleaned up. Alderman Kot asked about the widening of 47 on the north end of town there and if there is still a traffic issue in the morning going up 47 near Jericho backing up. Mr. Dhuse said that it is in phase one, which is the documentation then phase two is the design phase then phase three is construction. Mr. Dhuse stated that he thinks that it will be the last piece of the puzzle. Mr. Olson stated that he thinks it would be next. Mr. Dhuse said that as far as traffic signals we have been in contact with IDOT and tried to work with them. He said once you leave Galena Road, it is a completely different sequence in timing and I am sure that it is not high on their priority list. Alderman Kot said that he is concerned for those that drive that every day. He stated that the Jericho light is the cause of the problem. He asked if they could be contacted again. Mr. Dhuse stated that he is correct it is the timing. There being no further business, the committee adjourned at 7:10 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 6 `,LSD C/ry Reviewed By: Agenda Item Number O Legal ❑ Minutes EST. 1836 Finance ❑ �.� Engineer ❑ Tracking Number 0� City Administrator El °a°ma d Public Works ❑ EJ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—November 15, 2011 Meeting and Date: Public Works— 12/20/11 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday,November 15, 2011 at 6:00 p.m. COMMITTEE MEMBERS PRESENT: Alderman George Gilson Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot OTHER CITY OFFICIALS PRESENT: Alderman Rose Spears Bart Olson - City Administrator Eric Dhuse - Public Works Director Brad Sanderson - EEI Krysti Noble - Community Development Director MEMBERS OF THE PUBLIC: Tony Scott, Kendall County Record Rolph Snowbeck, Resident of Grande Reserve Becky Snowbeck, Resident of Grande Reserve Alderman Gilson called the meeting to order at 6:00 p.m. Citizens Comments: None. Minutes for Correction/Approval: New Business: PW 2011-65 Kennedy Road Shared Use Path- ITEP Grant Award-Bart stated this is a grant the city was awarded last year for Kennedy Road east of 47 to Grande Reserve and a final link to the Chicago Trail System. Bart said the total cost of trail is $350,000 because it is a federal grant and requires a fair amount of paperwork and engineering, which is a additional financial obligation to consider and it is four to five years out. Bart stated a minimum of three years before construction and the cost to the city would be $45,000 over three years. Alderman Teeling asked what happens if we do not do it. Bart stated that there is not a penalty and we can apply again. Alderman Teeling said she talked to a lot of residents and they all are in favor of this. 1 She stated that they love the trails in their subdivision and they want this link. Alderman Kot asked about the net cost to the city and Bart said for the next three years it would be $45,000. Bart stated after that the construction is around $350,000. Alderman Kot asked when we apply for the state grant . Bart stated that we would apply for that after we decide to do this. Bart stated that would get it below $200,000. Bart stated that the issue on the table tonight is an engineering contract with EEI to do phase one and two and it is over $20,000 so it has to be signed off by city council. Bart said that additionally IDOT requires to do a trail/grant agreement committing to do a trail. Mr. Sanderson stated that it is a joint agreement that specifies the funding for phase one and two engineering. He stated that must be completed within 10 years. He stated that once you commit to start you must follow through or you could be subject to reimburse the state. You have 10 years to get the project started with construction. Alderman Gilson asked about the $45,000 for the first three fiscal years and if it has been budgeted. Bart stated that it has not. Bart stated that it would be funded by the general fund. Alderman Gilson asked when the funds would become due. Bart said that would be billed out as the project moves along and when the project is completed, we would submit for reimbursement. Alderman Gilson asked if we would see a bill in 2012. Mr. Sanderson stated that it usually takes four to six months to be approved, so that would put it to the tail end of the fiscal year before we could start. Bart said the first bill from EEI would be toward the middle to end of 2012. Mr. Sanderson said that they would invoice through the project. He stated that phase one would take six to eight months to get together. He said that it would be at least 18 months before it would begin construction. Alderman Gilson stated that it is a commitment to pay$350,000 to finish the whole project. He said that if we haven't budgeted for the first$45,000, 1 have a hard time to tell my constituents that we can't fix their roads,but we are going to spend this amount on trails. Alderman Kot said if we don't go ahead now, this land being built on what happens with that. Mr. Sanderson said that there are some easements that need required. Alderman Kot asked if there is anything time sensitive. Mr. Sanderson stated it will get more expensive. Bart stated it is adjacent to the Grande Reserve subdivision, so when those units get platted we can just ask for an easement, so it shouldn't change price over time. He stated there are a couple of small out parcels not in city limits we have to acquire from a private party right away, which is a variable in this situation. Alderman Milschewski asked if it goes on both sides of the road. Bart stated that it is just the south/east side. Alderman Kot stated that he agrees with Alderman Gilson. Alderman Kot said that he has a hard time telling the residents there is little money for roads, but we are going to put in a trail. Alderman Kot said we could revisit this in a few years, he stated it is not a priority. Bart said that we have to reapply. Alderman Teeling said that the residents are very much in favor of having this and they want it. Alderman Kot said that if he asks the residents if they want their roads fixed or create a trail that they are not going to use now, they will want the roads. Alderman Kot said that it is not the time, we don't have the money. Alderman Milschewski said she agrees with Alderman Kot, the concept is great,but 2 we have other things that need to be done for the whole of Yorkville not just that area. Alderman Teeling asked what our chances are when we apply again. Bart said he would think it would be the same result, but sometimes grant committees don't like to see a grant they previously awarded and then they denied it. Alderman Teeling said basically, this trail, if we decide to do on our own will cost 1.3 million and it won't happen if we don't get this grant again. Alderman Gilson stated that is pure speculation. Alderman Gilson said what we know is we have roads and sewer that need fixed and don't have the money and we need to take care of what needs to be taken care of and make priorities. Alderman Milschewski asked about the plans for Kennedy Road. Bart said there are two obligations with Autumn Creek and Grande Reserve that are supposed to fund large portions of the project at a certain point. Bart said he thinks that the trigger points are 500 units in Grande Reserve and Autumn Creek there is a time line. Alderman Milschewski asked if Grande Reserve can do the trail. Bart stated no that will not be possible. Alderman Gilson asked the Mr. and Mrs. Snowbeck how they felt about the trails. Mrs. Snowbeck stated that she didn't care. PW 2011-68 Grande Reserve Request for Letter of Credit Reduction-Bart stated someone from Ovanti/Bank of America one of the buyers/seller of subdivision was supposed to be here to state their request. He stated they let us know yesterday the would not be in attendance. He said there is not an agreement they are reviewing our counter offer to their offer. He said where we started every request they had would require city council authorization. They studied the infrastructure of the subdivision and told us what they had remaining. The city reviewed it and disagreed with certain things. He said we are getting close to an agreement. He said only one thing they want requires an annexation agreement. Bart said what they are asking for can be done at staff level and city council level. He stated that they have completed work. He stated they are going to pave some roads and complete some sidewalks and they would like a reduction of credit for that. He stated they are asking some of the obligations to be transferred to the future purchaser. Bart said they are asking to draw an area in different areas and release letters of credits for those areas because we are not planning to build on it, which requires an annexation agreement amendment. Bart said they do intend to complete entire units of infrastructure in the subdivision and take it to final acceptance to the city, instead of posting a warranty bond,to give us cash and assume the risk under the warranty period, which we have done in the past. Bart stated they should be here Tuesday to discuss it in public hearing. Alderman Gilson said that he is concerned about taking the cash payment in lieu of security and they don't complete, would we be at risk. Bart said we would study that and see what they actually do. We will have the engineers look at it and see what the risk is for the city, or is it complex and something we don't want a part of. tPW 2011-63 Northland and Western-Traffic Control Signage- Mr. Sanderson said a request came in to look at that intersection. There is no signage or control at that intersection. He stated the intersection is open with the exception of one tree. He stated traffic is below the 2,000 units per day. He stated that there is not an accident history at that intersection. He said that this intersection is not a good candidate for a yield sign based on the MUTCD regulations. The side street yields to the major street and it should operate well that way. 3 Alderman Gilson asked who the request was submitted by. Mr. Sanderson stated that it was an alderman that submitted it. Bart stated that some of the residents were concerned that it was next to a park and some are uncomfortable with an unsigned intersection. Mr. Dhuse stated that if the tree is a problem, it will be removed. This item will be moved to consent. PW 2011-64 Miscellaneous Bituminous Patching-Mr. Sanderson stated that this payment request is for the patching on Game Farm Road. The work is 100% complete, so we are recommending payment in the amount of$47,092.90. This will be the one and only pay request and it is below the authorized amount set earlier this year. This will move to consent. PW 2011-66 Autumn Creek Bond Reduction-Mr. Sanderson stated that Pulte discovered earlier this year that they were double bonded, meaning they had SSA bonds to cover part of the infrastructure and conventional bonds as well. Apparently, this was a problem in Bristol Bay, as well. They do not need to provide both. Several years ago they corrected this issue in Bristol Bay and discovered that this was an issue in Autumn Creek. Basically, our recommendation is for reductions. Mr. Sanderson stated that they did a check to confirm the amount of conventional bonding and the SSA bonds to make sure there is enough bondage in place for the completed work and it is in place to cover ourselves. Mr. Sanderson stated that they are recommending reducing bonding. Alderman Kot asked how this can go undetected for so long. Mr. Sanderson stated that it is an oversight back when building was moving quickly, it happened. Alderman Gilson asked why conventional bonding is still required and why would there be conventional bonding still required, if we had them double bonded. Mr. Sanderson stated that they had a lot of money for earth work through the SSA for example, and they have already spent the$400,000 and we still need to have some more work out there, so we still need money to cover that so we need conventional bonding for that. Alderman Gilson asked if it was double bonded and we had money on the SSA side, why do we need conventional bonding. Mr. Sanderson stated that double bonding means they had within the SSA bonds there are 10 line items where they could expend money. On the earth work side, they have expended all their money toward that and we still need to have security in place for that. Alderman Gilson asked about the appreciation that it will cost to complete, we will never have enough money over time, that bond will fall short, it is simple math. He asked if we reduce these bonds, are we reducing these bonds according to the estimates from what year. Mr. Sanderson said from 2005. Mr. Sanderson stated that it takes into account inflation, which is taken into consideration. Alderman Gilson stated that is good,but it will still not cover it. Alderman Gilson worries about reducing and not having enough bonds over time. Bart stated that is understandable,but this is the only subdivision that has built anything recently and it is in our own policy that we will do this, so if we don't do this, it will be a red flag for future developers that we are not following our policies. Ms. Noble stated that this is in our annexation agreement that the developer has the discretion to choose one or the other. Alderman Gilson stated that simplified legally, we are bound to not have them double bonded, if they request to do so. Bart stated that is correct. Mr. Dhuse stated in this case we should be well covered. Mr. Dhuse said he thinks the total minimum 4 is 2.88 and if I am adding right it is a little over 5.1 million that we are still holding in bonds. Mr. Sanderson stated that is correct and Pulte is out there going through the development taking care of the punch list and they would like the city to come out in the fall and get a punch list they can work on in the winter and then in the spring get a good chunk of the development to the acceptance stage. This item will be moved to consent. PW 2011-67 Kendall Marketplace Improvements - Mr. Sanderson stated that this is a pay request for work that has been completed in Kendall Marketplace. This will not be the final payment. It is for the amount of$61,057.18 for work that has been performed to date by Wilkinson. At this point, we will come in at or even slightly below the original value. Mr. Sanderson said generally, the work for the most part has been completed. The painting, curb and additions in grading. The grading was completed at the park site. The seeing was held off, due to the discussion with the parks. That work will be finished in the spring. Alderman Gilson asked what the other payments are for. Mr. Sanderson said that we had to cut off the date at a certain time for work performed. There was work done between the cut off date and now that is what is coming. When the spring work is complete, there will be a final invoice in the spring. Alderman Gilson asked if we looked at the stabilization of that area, will it hold up until that area is developed. Mr. Sanderson said we still need a punch list,but it did what it was meant to do. It cleaned up things and shaped it up. The additional pavement will prolong the life of it and it is a positive affect. Mr. Dhuse said that they did extra fine grading that will help. Alderman Gilson asked if this will last awhile and in a year we won't have issues. Mr. Sanderson said that can depend on mother nature,but he feels that things are pretty solid out there. This item will be moved to consent. Old Business: PW 2011-52 Windett Ridge Mowing Update-Ms. Noble said that this is an update from the mowing complaints from the adjudication hearing in September. There were 14 units that lead to a$57,200 fine to Windett Ridge, LLC. She stated that on October 20th they were cited again this time 144 lots total. The hearing is scheduled for November 21 st and she said we will again go after this development at a higher minimum lot fee. Bart stated there is a minimum fine in place now. Alderman Gilson said we have notified, adjudicated and fined, can we lien the first $57,200. Bart said you can't lien until we take the case itself to administrative review. Alderman Gilson asked why we can't with the first$57,200. Bart said they would prefer to do it all at once because of costs. Ms. Noble said that the city can't file the lien because the city did not perform the actual work. You can only lien against work that we completed. Alderman Gilson said that was not what was stated before when the citizens were sitting here. Bart said we are still intending on putting a lien,but we have to go through a hearing process to lien because the city didn't actually perform the work. Alderman Gilson said that for security sake, we don't know what is going to happen with the new entity to place a lien on, so why can't we lien now before they file a transfer of ownership or bankruptcy. He feels that would be a smart thing. Bart stated that the hearing is this coming Monday. Alderman Gilson asked if we will do that on Monday. Bart stated that it depends on what happens at the hearing. Alderman Gilson stated that could be waiting another month and a half before something is done whereas if we file a lien, we could do something right now. Bart said no, we will have to go through an administrative system. Bart stated that he prefers to do two at once that is Kathy's recommendation. 5 Alderman Spears stated that will be less attorneys fees. PW 2011-48 - Road Maintenance on Tommy Hughes Way and Saravanos Dr. Update- Ms.Noble said this is a verbal update. She stated that she contacted the marketing manager for Circle K, Terry Johnson. He stated that there is not an agreement that he is aware of that Circle K has with Saravanos to maintain the area. Ms. Noble said the First Midwest Bank has the title to the property now. Alderman Gilson said we were told that Circle K was going to maintain the road because of the agreement between the owners/trust. Mr. Dhuse said at that time it was Shell not Circle K. Ms. Noble said now the bank that owns it. Ms. Noble said that they addressed the pot holes. Alderman Gilson said that the public is using that as a road and it is private property, so how is this ever going to get maintained. Mr. Dhuse said it doesn't have to because it is private property like your driveway. Alderman Kot said they could close that off. Ms. Noble stated they are going to do that to parts of it. Bart stated that the simple answer is this is a property maintenance issue and if it is not kept up, they will be cited. Additional Business: Alderman Kot asked about the leaf pickup. Mr. Dhuse said that the south side was completed Monday morning and they are on the north side at Spring Street. Mr. Dhuse stated that if we go any further into the year, we get snow and we can't do it after it snows. It is a planned time for pick up. We don't come around twice, they have to pick them up using bags. Alderman Milschewski asked if we have someone that we contact at the Patch. She said they have the meeting time listed wrong. Alderman Milschewski asked about Mr. Nicholson's property. Ms. Noble said that he has been cited again and he is scheduled for adjudication for December 21 st. There being no additional business the meeting was adjourned at 7:14 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 6 Reviewed By: Agenda Item Number O J Legal ❑ NB #1 EST. 1 1636 Finance ❑ Engineer ❑ Tracking Number -< CO City Administrator O F1 Consultant ❑ c� `�► PW 2011-69 e �vv El Agenda Item Summary Memo Title: Monthly water reports for August-November, 2011 Meeting and Date: PW committee December 20, 2011 Synopsis: Monthly water reports as required by IEPA Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: �,0,0°/r- United City of Yorkville WATER DEPARTMENT REPORT o e`�= AUGUST 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 548 25,645,000 7 1527 1125 508 3,707,100 8 1384 840 427 0 9 I 1368 861 527 31,976,000 TOTAL 61,328,100 CURRENT MONTH'S PUMPAGE IS 14,469,000 GALLONS LESS THAN LAST MONTH 10,063.800 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,978,325 GALLONS DAILY MAXIMUM PUMPED: 2,463,500 GALLONS DAILY AVERAGE PER CAPITA USE: 123 GALLONS WATER TREATMENT CHLORINE FED: 1680 LBS. CALCULATED CONCENTRATION: 3.28 MG/L FLUORIDE FED: 506.4 LBS. CALCULATED CONCENTRATION: 0.18 MG/L POLY PHOSPHATE 969.5 LBS. CALCULATED CONCENTRATION: 0.66 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 'BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 4 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS United City of Yorkville M'�I`` 836 WATER DEPARTMENT REPORT SEPTEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 537 23,963,000 7 1527 1125 475 3,326,600 8 1384 840 412 4,859,000 9 1368 861 527 25,444,000 TOTAL 57,592,600 CURRENT MONTH'S PUMPAGE IS 4.435,500 GALLONS LESS THAN LAST MONTH 12,162,400 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,857,826 GALLONS DAILY MAXIMUM PUMPED: 2,416000 GALLONS DAILY AVERAGE PER CAPITA USE: 116 GALLONS WATER TREATMENT CHLORINE FED: 1489 LBS. CALCULATED CONCENTRATION: 3.14 MG/L FLUORIDE FED: 506.4 LBS. CALCULATED CONCENTRATION: 0.19 MG/L POLY PHOSPHATE 978.4 LBS. CALCULATED CONCENTRATION: 0.72 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.04 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 0 NEW CUSTOMERS RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �,*.° °jr� United City of Yorkville E,T ,a,n WATER DEPARTMENT REPORT LE �. OCTOBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 579 18,965,000 7 1527 1125 480 3,565,200 8 1384 840 431 0 9 1368 861 514 31,839,000 TOTAL 54,369,200 CURRENT MONTH'S PUMPAGE IS 2,523,400 GALLONS LESS THAN LAST MONTH 4,875,600 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,753,845 GALLONS DAILY MAXIMUM PUMPED: 2,176,500 GALLONS DAILY AVERAGE PER CAPITA USE: 110 GALLONS WATER TREATMENT CHLORINE FED: 1468 LBS. CALCULATED CONCENTRATION: 3.24 MG/L FLUORIDE FED: 550.2 LBS. CALCULATED CONCENTRATION: 0.22 MG/L POLY PHOSPHATE 918.2 LBS. CALCULATED CONCENTRATION: 0.71 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 11 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 2 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �° °�r� United City of Yorkville E i ,a36 WATER DEPARTMENT REPORT NOVEMBER 2011 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 507 210 0 4 1401 665 555 18,919,000 7 1527 1125 501 3,093,600 8 1384 840 437 0 9 1368 861 518 27,004,000 TOTAL 49,016,600 CURRENT MONTH'S PUMPAGE IS 5,352,600 GALLONS LESS THAN LAST MONTH 6,797,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: 1,633887 GALLONS DAILY MAXIMUM PUMPED: 1,756,400 GALLONS DAILY AVERAGE PER CAPITA USE: 102 GALLONS WATER TREATMENT CHLORINE FED: 1343 LBS. CALCULATED CONCENTRATION: 3.29 MG/L FLUORIDE FED: 467.2 LBS. CALCULATED CONCENTRATION: 0.21 MG/L POLY PHOSPHATE 875.8 LBS. CALCULATED CONCENTRATION: 0.71 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 2 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 MXU'S 1 NEW CUSTOMERS RESIDENTIAL: 5 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 2 WATER MAIN BREAKS, 305 E MAIN &COUNTRYSIDE PARKWAY AND 518 W HYDRAULIC ST 285,000 GALLONS OF WATER LOST. s,D CO.y Reviewed By: J� , T Legal El Agenda Item Number Finance ❑ NB #2 EST. 1636 Engineer City Administrator O �r! ;l ~ Human Resources ❑ Tracking Number 11— Community Development Police ❑ PW 2011-70 ®�4 E ��� Public Works N Agenda Item Summary Memo Title: Subdivision infrastructure- discussion Meeting and Date: Public Works—December 20, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Discussion and direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum ' To: Public Works Committee Esr , 7836 From: Bart Olson, City Administrator CC: 0� Date: December 16, 2011 Subject: Subdivision infrastructure issues CE Summary Discussion of infrastructure completion,punchlists, and letters of credit. The staff seeks direction from the committee on the enforcement of infrastructure completion, and calling bonds to complete infrastructure. Specifically, the staff seeks direction on Windett Ridge subdivision infrastructure and bonds. Background This agenda item, or similar items have been discussed each year for the past two years. Minutes and memos from the 2009 and 2010 discussions are attached for your review. This item was requested by Alderman Gilson, in response to various issues in the Windett Ridge subdivision. Infrastructure completion, and City processes After a development receives final plat approval, developers are required to post a security (letter of credit or bond) in an amount sufficient to complete the public infrastructure in that final plat unit. Once construction starts, infrastructure completion is required to be completed within two years, subject to good cause (City Code Section 11-5). Our standard specifications for subdivision improvements (Resolution 2004-39) further requires that surface course not be installed until 70% of the unit is completed,but in no case further than 3 years from the start of construction. Both of these provisions were created to make sure that developers complete infrastructure within a timely manner. In the case of the general two year requirement, we want to make sure the subdivision infrastructure is in place and complete in good working order. The City Code section does allow for completion beyond two years. The past City Council direction has been to allow much beyond two years and in fact, letting the developer dictate the speed of construction. We have always told developers to build the infrastructure at their own pace,but that the City will not accept the infrastructure if it has deteriorated. This delay in subdivision infrastructure completion poses some benefits to the developer and the City,but it also creates issues. Of benefit, the City Council is allowing the developer to control their costs by letting them weigh the risk of infrastructure deterioration beyond two years vs. the cost of completing an entire unit of infrastructure prior to 70%build-out. Because we are giving the developer choices, the City is seen as business-friendly. Of issue, very few of our subdivisions have been successfully developed through the economic downturn. Most developments have been foreclosed upon, or the developer has ceased to exist. By delaying the infrastructure completion, the cost of construction continues to increase while the letter of credit or bond value stays the same. Eventually, the costs of construction will be greater than the remaining amount of the letter of credit or bond. This is illustrated in the attached Windett Ridge bond documents, punchlists, and estimate of the cost to complete the punchlist. Windett Ridge bonds and remaining punchlist items In 2009, the City Council agreed to partial infrastructure acceptance and a bond reduction in exchange for completion of certain items in the Windett Ridge subdivision. The result was that the bonds in the subdivision were reduced below $375,000. In March 2011, the former City Engineer completed an estimate of remaining punchlist items, and concluded that the remaining punchlist work could be completed at a cost of$767,000, with a 25% contingency on top of that figure (grand total $959,000). Current City direction on uncompleted infrastructure While the Windett Ridge punchlist is not short(it is an average sized punchlist), it is our opinion that none of the items on the punchlist are a public safety issue that warrants immediate action, nor is the infrastructure in danger of causing significant issues within the subdivision (i.e. water main breaks, sewer backups, flooding). City Council direction has been to continue to let these punchlist items be completed at the developer's pace, as long as none of them become a significant public safety issue or a threat to property damage. Certainly, the ongoing issues related to weeds, lack of surface course in certain areas, and exposed pieces of infrastructure are violations of City code (weeds),unpleasant to drive upon (roads) and unpleasant to look at (exposed infrastructure) —but, these issues pose no immediate danger to life or property. Calling a bond The City's experience with calling bonds has not yet resulted in funds to complete infrastructure. Last year, we called the Whispering Meadows bonds. We notified the developer of their infrastructure completion deficiencies at the end of 2009, notified the bond company of our call in early 2010, filed suit soon thereafter, and in December 2011 and $11,600 in legal fees later, we are still without funds. Should the City Council decide to reverse course on current infrastructure completion directives and decide to start calling bonds,it should be noted that this process is time consuming and the results are not immediate or guaranteed. Cl,*. }� Memorandum EST. - 1836 To: Brendan McLaughlin, City Administrator � t0 From: Joe Wywrot, City Engineer 36 1 0;1 CW v �C) CC: Lisa Pickering, Deputy City Clerk Kencla6 CE Date:�ti�• Date: January 16, 2009 Subject: Stalled Development Issues With the downturn in the national economy, we have seen a significant reduction in residential construction and build-out activity over the last year or so. Building permits issued for new residential dwellings for 2006, 2007, and 2008 were 821, 419, and 159, respectively. One Yorkville developer has declared bankruptcy, another is in foreclosure. Three residential developments have constructed infrastructure but have no residents. We have received complaints from some contractors of non-payment from developers. Liens have been filed in some instances, and we are aware of one lawsuit filed by a contractor attempting to obtain payment from the letter of credit established for the development. We have also received an increase in complaints from some residents in new developments about standing water, weeds, gaps in or missing sidewalks, etc. We have had limited success in addressing standing water issues. If there happens to be a construction crew working onsite at the time, sometimes we can get them to re-grade or fill in the low area. A weed complaint is a code enforcement matter initially responded to by the Building Department. If the property owner does not mow after being notified by the city, then the city arranges for the mowing and invoices the property owner. Last year most mowing was performed by the Public Works Department because we found ourselves paying a private company to mow and then not getting reimbursed. Gaps in sidewalk or missing sidewalks are an issue because sidewalk is almost always constructed across the frontage of a lot after a home is constructed on that lot. When the school district establishes bus pick-up locations, they assume that sidewalk exists at that location even though it may not. We have letters of credit in place to guarantee completion of sidewalk,but to proceed with that work prior to construction of the house would result in damaged sidewalk or the need to replace sidewalk when the house is eventually constructed because the lot grading has changed. Placing sidewalk across a vacant lot also creates an issue concerning snow removal. We have bonds or letters of credit in place for most developments that are available to complete the construction of public infrastructure. While the dollar amount of these instruments are very likely adequate to cover the cost of completing the public infrastructure, they are not a guarantee that the work will be completed regardless of cost. Calling a letter of credit is a serious undertaking, and I would not recommend that we do so until other measures are attempted to address a problem. Some developments have Special Service Area funding, and the annexation agreement typically states that a bond or letter of credit is not required for improvements funded by the SSA. While this has not been a problem to date, it does place us in a position of not having funds available towards the end of a project to make sure that punchlist work is completed. We should reconsider the use of SSA funds for future developments, or perhaps require that a certain percentage (10%-15%) of the cost of SSA-funded improvements also be covered by a bond or letter of credit for this purpose. When we reduce a bond or letter of credit, it is normally done in consideration of certain improvements having been constructed. Historically we have not required developers to provide waivers of lien from their contractors. We should consider making a policy change to this effect. Roadway maintenance and paving of surface course is another issue. Since the build-out of a development can result in pavement damage, our Standard Specifications for Improvements states that surface course shall not be paved until at least 70% of a development is built-out. If we wait too long, however, the roadway will deteriorate due to the constant pounding from construction traffic. Therefore we also have a requirement that paving of surface course should not be delayed for more than three years. We have allowed several developments to delay paving of surface course to fours years or more, with the understanding that the developer will make the necessary roadway repairs prior to paving the surface course. With a bleak housing market in our near future, we must choose between allowing the binder course to deteriorate, or having the surface course paved and then be damaged by construction activity. Please place this item on the January 20, 2009 Public Works Committee agenda for discussion. APPROVED Pajqe 1 of 2 3't7'o9 UNITED CITY OF YORKVILLEPUBLIC WORKS COMMITTEE MEETING TUESDAY,JANUARY 20,2009 6:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman (arrived at 6:10) Alderman Joe Plocher City Administrator Brendan McLaughlin Alderman Bob Allen Bart Olson City Engineer Joe Wywrot Travis Miller Public Works Director Eric Dhuse Stephanie Boettcher Marta Keane Dennis Batdorf Kelly Rohlhng, Cam 2 Recycling Dan Kramer Steven Chaloka Janet Nape Andy Divin Corey Johnson Dan Nicholson The meeting was called to order at 6:00 pm. by Joe Plocher. Presentations: None. New Business:, 1. PW 2009-08 Claremont Court Stormwater Drainage Discussion—Residents brought video and pictures of the stormwater drainage running across their properties. There was some discussion. This development has not been accepted yet. This will be a punchlist item. Minutes for Approval/Correction: December 16, 2008 —Approved as presented. Items Recommended for Consent Agenda: 1. PW 2009-01 Prestwick Sanitary Sewer Lift Station Agreement 2. PW 2009-02 Saravanos Development—First Midwest Bank LOC #150017273-201 3. PW 2009-03 Kleinwachter Residential Development—Earthwork LOC Reduction #1 4. PW 2009-04 Milazao Property—IDOT Highway Permit and Resolution 5. PW 2009-05 Bristol Bay Unit 8--Bond Reduction#3 6. PW 2009-06 Bristol Bay Units 1-3 and 5-7—Bond Reductions#3 7. PW 2009-07 Ordinance Amending the Code of Ordinances Declaring Dutch Elm Disease and Emerald Ash Borer as Nuisances All the items recommended for Consent Agenda will move on to City Council on Consent Agenda. Page 2 of 2 New Business 4. PW 2009-11 Stalled Development Issues—There was discussion on the vacant lots. One of the developments has a lot with hole dug for a foundation,but no foundation. There are unfinished sidewalks and unfinished roads. This will come back to a future Public Works committee meeting. 5. PW 2009-12 E-Waste Collection Agreement—This is to lease a plastic Galord box in the Public Works building. The fees for recycling TVs and monitors will be amended on a yearly basis. Residents will pay for recycling their monitors and TVs at City Hall. The 2 free collection days per year will be specified. This will be revised and move on to City Council on February 241. 2. PW 2009-09 County Revolving Loan Program—This will go to the Economic Development Committee. 3. PW 2009-10 Beecher Road River Crossing—History and Status —This is informational only. No further action is needed. 6. PW 2009-13 CMAQ Grant Application—Review of Potential Projects—This will move on to City Council. Old Business: None. Additional Business None. The meeting was adjourned at 8:18 P.M. Minutes submitted by Laura Leppert Memorandum EST, 1836 To: Brendan McLaughlin, City Administrator .� Iii Csl From: Joe Wywrot, City Engineer 0.� CC: Lisa Pickering, Deputy City Clerk Kentici6 Camry `� j�CE X Date: February 12, 2009 Subject: Stalled Developments—Status of Roadway Paving Roadways in new developments are typically paved in stages. The roadway base, curbs, and first layer of asphalt (the binder course), are normally constructed early in the development process so that new residents have adequate access to their homes. Paving of the final layer of asphalt(the surface course), however, is typically deferred until at least 70% of the homesites within the development are constructed. This is because the build-out process may require digging in the street or other activities that might damage the roadway. Delaying the surface course also provides a long-duration test of the roadway base to identify any weak areas, and allows a longer period of time for utility trenches beneath the road to settle. While there are good reasons to delay the paving of the surface course, we don't want to leave the binder course exposed for too long. The roadway is weaker because the surface course isn't in place. Water also tends to pond at places because the curbs (and therefore the curb drains) are set about 1.5 inches higher than the binder course. Leaving the lip of the curb exposed also leaves it vulnerable to damage from snow plows. For these reasons our subdivision control ordinance states that the surface course should be paved no more than 3 years after the binder course is paved. Attached find a summary of developments, along with the dates of paving. Roadways that had binder paved prior to the winter of 2005-2006 should have the surface course paved in 2009, even if the build-out percentage is below 70%. Those developments are marked in red. We should consider allowing the surface course to be further delayed, however, in some areas. For instance, there are no homes in Grande Reserve Units 3, 7, or 9. While we should require the surface course to be paved on those parts of Grande Trail that travels through Units 3 and 7, and those roadways in Unit 9 that traffic uses to access Mill Road, the rest of the streets in those units could be delayed. Also, the Caledonia development was allowed to vary from our standard roadway design and use a thicker binder course. Please place this item on the Public Works Committee agenda of February 17, 2009 for discussion. APPROWED Page 1 of 2 3-17-0 Q UNITED CITY OF YORKVILLEPUBLIC WORKS COMMITTEE MEETING TUESDAY,FEBRUARY 17,2009 6:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Alderwoman Rose Spears Alderman Joe Plocher Alderwoman Robyn Sutcliff Alderman Bob Allen City Administrator Brendan McLaughlin City Engineer Joe Wywrot Mayor Valerie Burd Public Works Director Eric Dhuse Gary Golinski Mary Kuhn Andy Divin Janet Nape Laura Haake Bob Pschirrer John Phillipchuck John Tomasik George Bolton Stan Free The meeting was called to order at 6:00 pm. by Joe Besco. Presentations: 1. GIS Presentation—Utility GPS Locating Project—This is for the older section of town and will be done in-house by the engineering department. It will create an inventory of the city utilities and their exact locations and elevations. Minutes for Anproval/Correetion: None. Items Recommended for Consent Agenda- 1. PW 2009-14 Water Department Report for November 2008 2. PW 2009-15 Water Department Report for December 2008 3. PW 2049-16 Kendallwood Estates—Call of Earthwork Letter of Credit 4. PW 2009-17 Kendallwood Estates—Call of Sitework Letter of Credit 5. PW 2009-18 Saravanos Development—Letter of Credit No. 150017273-202 6. PW 2009-19 Caledonia (Phases 1 & 2)—Sitework Reduction#2 and Landscaping Reduction#1 7. PW 2009-20 Raintree Village(Units 2-6)—LOC Expiration 8. PW 2009-21 Prairie Pointe—Final Acceptance and LOC Reductions 9. PW 2009-22 Rt. 47/Baseline Road—IDOT Agreement and MFT Resolution 10. PW 2009-23 Revised Floodplain Ordinance 11. PW 2009-24 Fox Road LAAP—Agreements for Engineering, Federal Participation, and MFT Resolution 12. PW 2009-25 Supplemental Appropriation of MFT Funds to Purchase Salt There was some discussion on the litigation pending for Kendallwood Estates. Items #3 and#4 will be pulled off the Agenda and brought back to committee. All the other items recommended for Consent Agenda will move on to City Council on Consent Agenda. Page 2 of 2 Old Business: 1. PW 2009-08 Windett Ridge—Claremont Court Drainage Issue—There was some discussion on possible ways to fix the problem and at this time it is unclear who will have to pay for the issue to be resolved. New Business: 1. PW 2009-26 Parkway Tree Replacement Program—This is a pilot program. The city's responsibility would be the time and labor to plant the trees. Since this is the first year, a suggestion was made to limit the number of trees to 36. This will move on to City Council, 2. PW 2009-27 Detention/Retention Basin Inventory Program —This is informational. No further action is needed. 3. PW 2009-28 Stalled Developments—Status of Roadway Paving—A memo will be given to the Aldermen who were not in attendance. 4. PW 2009-29 Policy Issue Regarding Bond Reductions—There was discussion on bond reductions being handled at staff level. A new ordinance will be drafted and move on to City Council. 5. PW 2009-30 Neighborhood Beautification (Corner Gardens) Guidelines— Discussion—This is for commercial areas with high visibility such as the downtown area. Additional Business Alderman Allen asked about the sidewalk program. There is$3,000 budgeted this fiscal year. After the money is spent, there will be a waiting list. The safe route to school grant will help to fill in the spaces where there is no sidewalk. Alderwoman Sutcliff asked about the Game Farm Road project. It will begin in early spring 2010. She also asked about the burned section of John St. That will be cut and patched this summer. Mayor Burd said she had a meeting with Centex about Bristol Bay concerning the vacant lots. Their temporary solution was to make them into community gardens The meeting was adjourned at 7:48 P.M. Minutes submitted by Laura Leppert APPROVED 6/15/10 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, May 18, 2010 — 6:00 P.M. PRESENT: Chairman Joe Plocher Valerie Burd - Mayor George Gilson—Alderman Joe Wywrot (City Engineer) Diane Teeling - Alderman Eric Dhuse—City of Yorkville PRESENTATIONS: NONE The meeting was called to order @ 6:02 p.m. by Chairman Joe Plocher MINUTES FOR CORRECTION/APPROVAL: The minutes for April 20, 2010 were approved. Items Recommended for Consent Agenda: 1. PW 2010-30 Water Department Report for March 2010 Move to consent 2. PW 2010-31 Water Department Report for April 2010 Move to Consent 3. PW 2010-32 Heartland Circle—Final Acceptance Joe Wywrot said there are a few issues here. He said a punchlist remaining yet; striping crosswalks, dead parkway trees, debris in vacant lots, etc. etc. Joe also said he did not get out there to verify if these items have been completed. He doesn't believe all of the trees are done, but still with these items remaining he recommends giving the developer another week to complete and if he doesn't have these items complete by next Tuesday night, perhaps table this item at that time. Joe also talked about the detour route that is currently in place in Heartland Circle. He said now that we are going to Final Acceptance he would like to consider the elimination of the detour route. Later in the meeting Chairperson Plocher and Alderman Teeling are ok with abolishing it. Joe mentioned that if we do go to Final Acceptance, there are some corresponding bond reductions. Alderman Gilson and Chairperson Plocher said they are ok with it as long as the punchlist is 100% complete. This item will move forward for discussion. Alderman Teeling said we don't even know that Inland would be the one actually developing this. Joe said no, they could sell the property. So we're holding a bond that they don't even have a planned for. Alderman Gilson said but we also don't know Diane that they won't do that. Alderman Teeling said they can't because we'll be releasing the bonds. How does that work? Alderman Gilson, if they want to come back and develop Lot 1, they would be up for renegotiation. Joe Wywrot said we don't have to release the bond. The thing is if Inland stops paying the premium on the bond, the bond company will notify us that the bond has expired. We would have to call the bond. We may have to fight with that bonding company and we would have to develop those things. She doesn't think there shouldn't be a problem. Chairperson Plocher is confident in Joe's numbers. Joe Wywrot said that Inlands offer here is contingent on both bonds being released. Mayor Burd said as a member of the committee, she would like to say that she is fully confident that when Joe puts his name on something. She thinks he knows as much as any engineer. That is why we have him as our City Engineer and she would ask that the Alderman not brow beat the staff. Move forward for discussion. 5. PW 2010-38 Punch List Process - Discussion Joe Wywrot said the Alderman Gilson ask that this item be put on the agenda for discussion. Alderman Gilson has quite a few questions. He states that he has seen a quite a few developments come in and out where they sat for a long long time i.e. Sun Flower Estates, where they came back and there was a big surprise that things were not done and then there was contention as to who was responsible, builder or developer. We talk about processes in place, can you detail once a development is built and the punchlist is created, do we check those annually and update those punchlists annually and send a letter to the developer annually as a reminder. Joe Wywrot said we do not. He said we've always let punchlist completion be driven by the developer. Until the punchlist is completed and the subdivision is accepted by the City, it is not ours to maintain. If it deteriorates or something breaks, it's on the developer not on the city. Alderman Gilson said that makes sense, but his only contention with that is if something sits 10 years and we've bonded 110%/ 120%, ten years down the line that may not pay for that anymore. He's questioning if we can look at our procedures in place and he thinks it only makes sense to do an annual inspection of developments and update those punchlists and send reminders to the developers and track their responses. Alderman Gilson's follow-up question to that is how we track these now. You're saying we just don't, we just leave it to the developer. Joe said we keep records of what we send them and generate, but as far as proactively pursuing the developer to complete an item, that is more of a random thing. Alderman Gilson's suggestion to this table is to be more proactive. To go out and do an inspection annually at the different developments that are sitting in the books with punchlists and update those punchlists and send a reminder out to the developers. Another thing he wanted to ask was to look at the percentage of bonding. If developments are sitting and we're bonding @ 110%, maybe we should look at that policy. Maybe we should increase that. Joe said 110% is pretty much the industry standard. Joe asked George if he had a suggestion. Alderman Gilson said 120%. He said it is something to think about because he can see a lot of issues when things come back 5, 6, 7, 10 years and 110% of what the original engineer estimate is, is probably not accurate enough. Eric Dhuse said don't we though, when we reduce the letters of credit now have that adjustment factor. Joe said yes. Alderman Gilson said but that is only when we reduce though. Eric said we are adjusting for the costs. A few more comments were made back and forth between Eric and George. Alderman Gilson's suggestion is still be more proactive in increasing the bonding amount. Joe said that would be more of a policy change. Alderman Gilson thought he would mention it here first. Mayor Burd said with the recession, we can't get the money up front, because the banks are being very cautious. She thinks it's not in the developer's best interest to drag this on for years because they are responsible for the repairs. Chairperson Plocher said they usually don't let a punchlists go 10 years though. Isn't that unusual? Joe said by the time we get to a punchlists, the infrastructure is substantially complete and there is substantial amount of build out. We usually don't create a punchlists until a subdivision is 50% build out. We sometimes create a punchlists under special circumstance like Blackberry Woods which was only 10% built out so they can see what needs to be done. After more discussion it was decided to create a formal policy to update the punchlists and send the developers an annual update. As for an increase in the 110% Letters of Credit, it was decided that there will be no increase. Punchlists Policy to comeback next month. 6. PW 2010-39 Disposal of Property—Bobcat Skid Steer Eric Dhuse would like to sell a piece of equipment that the city no longer use and purchase the computer and software for the MUTCD special Reflectivity mandate. Eric received a bid for $6500 from Atlas Bobcat. He said this is a fair price. He doesn't think it is worth more than that. Chairperson Plocher said we are selling something to get something else. Eric said we are selling something that we don't utilize anymore. Chairperson Plocher said he is fine with it. Alderman Gilson asked if there is a Bluebook value for something like this. Eric said no, nothing like a Kelly Blue book. Alderman Gilson said if we sold this equipment, couldn't we keep those dollars and can it be sunk back into the Public Works Budget. Eric said no, it would have to go back into Public Works Capital. Alderman Gilson said given the fact that there has been an ongoing deficit in that department for 4 or 5 years now. Eric immediately responded, not in Public Works capital. Alderman Gilson came back and said Water. Eric said it can't go to that. It has to stay in capital. Alderman Gilson asked for his knowledge, we did pass in the budget the dollars for the laptop and the software or was that taken out. Eric replied it APPROVED 12/21/10 PUBLIC WORKS COMMITTEE MEETING Tuesday, June 15, 2010 6:00 pm City Hall Conference Room Committee Members: Chairman Joe Plocher Alderman Marry Munns Alderman George Gilson Alderman Diane Teeling City Staff Eric Dhuse - Director of Public Works Joe Wywrot—City Engineer Bart Olson—City Administrator Others Present Frank Guilbo, City Administrative Intern Bob Pfister, Veolia Shawn McDowell, Complete Sanitation Pat McDowell, Complete Sanitation Peggy Macenas,Natinal Solid Wastes Mng, Assoc. Tim Lintner, Allied Waste/Republic Services Armando Saleh,NSWMA Marta Keane, Green Committee Chair The meeting was called to order by Chairman Plocher at 6:OOpm. Minutes for Correction/Approval May 18, 2010 The minutes were approved as read. Items Recommended for Consent Agenda New Business 1. PW 2010-40 Commercial Solid Waste Franchise Agreement Frank Guilbo, City Administrative Intern, reported on this item. He said a proposal was prepared by the Green Committee for a solid waste program highlighting increased recycling for businesses. Marta Keane of the Green Committee said this item was brought forth as a recommendation. It was suggested to have only one waste hauler which she said would save money for the businesses. Bart Olson said the City would issue RFP's and one vendor would be chosen. He said any contract approved cannot go into effect for 15 months according to State law and that 1 fees would apply. In addition, surveys of the businesses would need to be taken to determine needs. Peggy Macenas said the businesses should have the right to determine their own providers. She said businesses produce different quantities of recyclable waste and it is very different from household waste. She also addressed the issue of wear and tear to the streets. Alderman Gilson asked about the $6,000 "administration costs" for the agreement. This would be for the yearly management. Contracts with the recyclers were also discussed and it was noted that the contracts were between the recyclers and the businesses. Alderman Teeling questioned the cost structure to the businesses. Mr. Olson said the costs would be based on a matrix and also on the size of container needed. A guest also added that the matrix could be based on the type and weight of the waste produced. It was decided that this matter will be sent to the Green Committee for further discussion. 2. PW 2010-41 Ordinance Regarding Trails and Sidewalks According to Joe Wywrot, this is a proposed ordinance to create partial funding of a city- wide trail system. The funding would come from property owners obligated to construct sidewalks. The funds could be used for the trails or sidewalks or another option is to bank the money until a later date. Alderman Gilson asked about the parameters for this ordinance and it was noted that the property owner will have some input. Requirements in an annexation agreement will not be waived according to Bart Olson. Gilson raised several other questions in this discussion including possible increased costs if the project is not done right away. This matter will move forward to the June 22nd City Council meeting. 3. PW 2010-42 Sunflower Estates Phase 3—Final Acceptance and Bond Reduction #3 Wywrot said a driveway had been completed on Walsh Circle and he recommended to appr4ove Phase 3 along with a bond reduction and a 1-year warranty period. 4. PW 2010-43 Downtown Parking Lot—Design Engineering Agreement This is a proposed agreement with Engineering Enterprises for design work for this proposed parking lot. It is 100% funded by IDOT. For the record, Gilson stated he was opposed to this project. 5. PW 2010-44 Route 47 Project—Resolution Regarding Overnight Construction IDOT is asking for adoption of this resolution allowing them to perform night-time work to expedite the project. The hours would be 8pm to 6am. This item will be placed on the consent agenda. 2 6 PW 2010-45 Tree Bank Proposal Bart Olson explained this is a result of developers not replacing trees, residents offering to pay for trees and the City planting them. He said the City does not want to absolve the developers from paying for the trees. The developer could also opt to donate cash to a "tree bank". This will move to the consent agenda and then back to committee to draft the proposal. 7. PW 2010-46 Inter governmental Agreement with Kendall County for Bulk Rock Salt Storage Kendall County has asked the City if they wished to join in a consortium to store rock salt according to Eric Dhuse. Olson said this should be considered if extra funds are found in the MFT or Public Works Capital budget. After discussion, it was decided to reconsider this next year. 8. PW 2010-47 Proposed Revisions to the Nuisance Ordinance (Weeds and Grass) Eric Dhuse said he is seeking a long-term solution for nuisance weeds. Gilson and Plocher said they thought weeds are a nuisance at 8" rather than the 12" suggested in the ordinance. Gilson also suggested that 3 times a year is not enough frequency for mowing. Alderman Teeling also cited a safety issue in some instances. After much discussion, it was decided to bring this mattre back to the next meeting. 9. PW 2010-48 Proposed Water Ordinance Revision Bart Olson suggested that this be brought back next month pending input from the Mayor and Attorney Orr. Old Business 1. PS 2010-38 Punch List Processes Joe Wywrot said this item was brought back from last month. In a memo to City Administrator Olson, Wywrot recommended that punch lists be updated once a year and that they not be created until 50% of a development has built out. Gilson agreed,but added that developers need to be reminded yearly of the City expectations and it may speed completion of the build out. Olson cautioned that generating a punch list before 50% build out, the list is likely to be incomplete. Also noted was that a more frequent punch list requires more City staff time and more tracking. Wywrot said that on average, yearly inspections are being done at this time. Gilson asked that this be discussed further at Council so it will move forward to the June 22nd meeting. Additional Business Alderman Munns discussed a letter from an energy group whereby an audit is done of gas and electric usage. Olson said the City had done this twice in the last 5 years and it would not save the City money at this time. There was no further business and the meeting was adjourned at 7:38pm. Minutes transcribed by Marlys Young 3 The Minutes of the Regular Meeting of the City Council—July 13,2010—naee 6 Yorkville Bristol Sanitary District Alderman Gilson reported that he attended the Yorkville Bristol Sanitary District meeting on July 12, 2010. Items discussed was the hiring of Susan Mika as the new office manager,the public hearing for the budget,Ralph Pfister being retained as a consultant after his retirement,the Illinois Environmental Protection Agency being behind on payment to contractors,permits for restaurant dishwashers,etc. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Resolution 2010-15 Regarding Night-Time Work for Reconstruction of Illinois Route 47 Second Reading (PW 2010-44) A motion was made by Alderman Plocher to approve a resolution regarding night-time work for the reconstruction of Illinois Route 47 and authorize the Mayor and the City Clerk to execute;seconded by Alderman Munns. Mayor Bard noted that the resolution was needed for the Route 47 widening project. Alderman Spears asked if residents in the area were notified. Administrator Olson stated that the city has not notified residents in the area however the state is buying right of ways from these residents. Alderman Spears asked if the state notified the people in the area. Administrator Olson indicated that he did not think so. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Gilson-aye,Sutcliff-aye,Munns-aye, Spears-aye,Plocher-aye,Werderich-aye,Gohnski-aye Punch List Processes (PW 2010-38) Alderman Plocher reported that this item was brought forward by Alderman Gilson. The Public Works Committee recommended that an annual review of punch list items is fine after a 50%build out. He turned the floor over to Alderman Gilson. Alderman Gilson maintained that waiting for a 50%build out of a subdivision may take many years. Annual inspections would let the developer know that staff is monitoring the work and it may push the developer to finish the subdivision. This could also be a good way to oversee things as ownership changes on developments. He stated that the Public Works Committee felt it was a bad idea but he did not feel the process would hurt things. Alderman Sutcliff noted that the annual inspections will affect the Engineering Department which is down on staff. She questioned the time the inspections would involve. City Engineer Wywrot noted it would vary depending on the size of the development. He added that the department is down one inspector and one JULIE locator. He stated that if a developer is diligent,the city updates the punch list regularly. He stated he saw this as a tracking issue and did not see the need to do inspections prior to the 50%build out. Administrator Olson reminded the City Council that pushing a developer to complete units in a subdivision creates a cost when the development is tamed over to the city. At that time,the roads, sidewalks,etc.become the responsibility of the city to maintain. He stated that staff is recommending against this. Alderman Werderich felt that the city should push for the completion of subdivisions because sometimes the delay puts a burden on the residents already living in the subdivisions. He felt the city should be more proactive and he supported the annual updating of punch lists. Alderman Munns agreed and stated that by pushing a developer to finish could alleviate problems with work not being done. Mayor Bard asked how many unfinished developments were in the city and Mr.Wywrot stated there were a few dozen. She noted that if a developer does not have the funds then things cannot get completed. Attorney Orr reminded the City Council that each developer is required to put a Letter of Credit which costs 3%of the total amount of the LOC per year. She felt the LOC sitting open should bean incentive for the developer to complete the subdivision. Alderman Werderich noted that the city should tap into the LOC to get things done if the developer is not progressing. The Minutes of the Regular Meeting of the City Council—July 13,2010—aage 7 Mr.Wywrot stated that per ordinance,the city can require things to be finished in three vears however this is unrealistic for the larger developments. The consequence of pursuing early completions is that the city will become responsible to maintain what it accepts as finished. Alderman Gilson noted that if the city bonds for a certain amount based on engineering estimates from years ago,the cost of completion may be more in the future. Attorney Orr explained that the bonds are issued for 110%which should cover inflation. The only way to overcome inflation is if a development is not complete in three years,call the LOC and complete the roads,etc. However,if the city completes the roads and the subdivision continues to build out the construction traffic can ruin the roads and the city will be financially responsible for the repairs. She felt enforcing the three year policy could be dangerous. Alderman Plocher felt that there was not enough staff to monitor punch lists and that calling the LOC's to complete roads would just cost the city more money later. He felt this was not fiscally responsible. He stated that developers know what is needed to be completed on a punch list however if they don't have the money to complete the things,the punch list will end up in the garbage. He suggested cashing in their LOC bonds however this may deter future developers. Alderman Werderich stated that unbuilt out subdivisions are the number one concern of Ward I residents. He felt the city should listen to its residents and provide motivation for developers to finish their projects. He reiterated that the city should be proactive before a complaint is generated and then once a complaint is received be able to do something about it. He noted that an annual review keeps the punch list in the forefront. Alderman Spears agreed and felt the city should create and maintain punch lists. Director Dhuse explained that reviewing punch lists will not solving the problem. He stated that calling a bond for a chunk of sidewalk or a patch of asphalt is unrealistic. He stated that updating a punch list after 50%build-out is great however anything earlier is detrimental. Alderman Gilson stated that the way the subdivision are being delayed they could go ten years before being completed. He did not feel the extra 10% in the LOC was enough to cover expenses. Alderman Teeling stated that the city cannot force the developer to finish their subdivision by giving them a punch list especially when they don't have the money to do so. She felt this was a waste of time and money on the city's part. Mayor Burd did not see how a punch list was going to make developers complete things especially when they don't have the money to do so. Harassing the developers with a punch list won't get things done. The proposed process will take time and money for the city and will take staff away from their other duties. Alderman Gilson stated that he proposed just an annual reminder and he felt it would be good for the city to keep track of punch list items. If the process motivates developers to complete a few things the city comes out ahead. City Engineer Wywrot stated that the City Council was provided a memo dated June 3,2010 showing updates to punch fists. He added that the staffs focus is on the developers who are working on punch list items rather than those who are not. Alderman Sutcliff stated that developers want to finish their projects however they can't due to the economy. A punch list is not going to get them to complete things any faster. Mayor Burd added that many subdivisions are being held by a bank due to the developers being bankrupt. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT Ordinance 2010-38 Amending the Code of Ordinances Regulating On-Street Parking (Hayden Drive and Alan Dale Lane) (PS 2010-15) A motion was made by Alderman Werderich to approve an ordinance amending the Code of Ordinances regulating on-street parking(Hayden Drive and Alan Dale Lane)and authorize the Mayor and City Clerk to execute;seconded by Alderman Spears. 12/16/11 Sterling Codifiers,Inc. Chapter 5 REQUIRED IMPROVEMENTS 11 -5-1 : IMPROVEMENT REQUIREMENTS PRIOR TO FILING FINAL PLAT: Upon approval of both the final plan and the plans and specifications for the required subdivision improvements by the plan commission, director of public works, and the city engineer, and upon approval of the appropriate agencies as evidenced by state and county permits, where required, the subdivider shall construct and install the required subdivision improvements prior to filing the final plat with the plan commission for final approval. If construction does not begin within four(4) years of final plan approval, the subdivider may be required to revise the plan to comply with new city requirements. (Ord. 2004-52, 9-28-2004) 11-5-2: SUBDIVISION SECURITIES: In lieu of construction in section 11-5-1 of this chapter, the subdivider shall post with the city of Yorkville, a construction guarantee in the form of an irrevocable letter of credit or irrevocable bond, payable to the United City Of Yorkville, sufficient to cover the full cost, plus ten percent(10%), of the required improvements, as estimated by the engineer employed by the subdivider and approved by the city engineer, to assure the satisfactory installation of required improvements as outlined in this section, and contained in the approved plans and specifications. A surety or bank recognized by the state of Illinois, and approved by the city attorney, shall issue the bond or letter of credit posted, and shall carry a rating sufficient to cover the cost of construction. The subdivider shall use the standard bond form or letter of credit form used by the city of Yorkville. Construction guarantee shall not be reduced to below fifteen percent (15%) of the approved engineer's estimate prior to acceptance of the public improvements by the city. The construction guarantee shall not expire for at least one year. Subsequent renewals of the construction guarantee shall also be for a period of at least one year. (Ord. 2004-52, 9-28-2004) 11-5-3: CONSTRUCTION WARRANTY: A. The subdivision irrevocable bond or letter of credit shall be released after an appropriate city council action accepting the improvements for public ownership. Except as provided in subsection B of this section, this subdivision letter of credit will not be released until a one year maintenance bond or letter of credit is posted with the city clerk for ten percent(10%) of the land improvement cost, to ensure that any and all improvements will properly function as www.sterlingcodifiers.com/codebook/index.php?book_id=415 1/7 12/16/11 Sterling Codifiers,Inc. designed, with no defects before the city council formal acceptance. B. A maintenance guarantee shall be required for all landscaping but shall not be required for improvements that are on private property that do not serve, benefit, or impact properties other than the one being developed. (Ord. 2011-03, 1-11-2011) 11-5-4: PROCEDURE: A. Not more than ten (10) months after preliminary plan approval, four (4) copies of the proposed final plans and specifications, engineer's estimates prepared and sealed by a professional engineer currently registered with the state of Illinois, and subdivision bond or letter of credit, shall be filed with the city engineer, and shall provide all necessary information for the following, as applicable: 1. Streets; 2. Curbs and gutter; 3. Storm drainage, including storm sewers and storm water detention, building storm drains (footings, roof, etc.); 4. Comprehensive drainage plan, including grades of surface drainageways; 5. Sanitary sewerage system; 6. Water supply and distribution; 7. Public utility locations; 8. Streetlights; 9. Sidewalks; 10. Street signs, guardrails, and other special requirements; 11. Parkway trees; and 12. Payment in full of all city fees. (Ord. 2004-52, 9-28-2004) 11-5-5: CONSTRUCTION AND INSPECTION: www.sterlingcodifiers.com/codebook/index.php?book_id=415 2/7 12/16/11 Sterling Codifiers,Inc. A. Written notice to proceed shall be obtained from the city engineer prior to beginning any work covered by the approved plans and specifications for the above improvements. Authorization to begin work will be given upon receipt of all necessary permits, including all culvert permits required when proposed new or changed subdivision roads intersect any presently existing road, and work must proceed in accordance with construction methods of this section through section 11-5-16 of this chapter, and the city's standard specifications for improvements. B. Construction of all improvements required by this title must be completed within two (2)years from the date of approval of the final plat, unless good cause can be shown for granting an extension of time. C. The subdivider shall pay all expenses incurred by the city of Yorkville to provide field inspections and testing of all construction work and materials before, during, and after construction. D. On street parking during build out of the development shall be limited to one side only of all streets. In general, parking will not be allowed on the side of the street where fire hydrants are located. The developer shall post signage, as required by the Yorkville police department. E. Dumpsters, work trailers, and construction materials shall not be stored or located in roadways or public rights of ways at any time, without exception. (Ord. 2004-52, 9-28-2004) 11-5-6: AS BUILT PLANS: After completion of all public improvements, and prior to final acceptance of said improvements, the subdivider shall make, or cause to be made, a map showing the actual location of all valves, manholes, stubs, sewer and water mains, and such other facilities as the director of public works shall require. This map shall bear the signature and seal of an Illinois registered professional engineer. The presentation of this map shall be a condition of final acceptance of the improvements, and release of the subdivision bond or letter of credit assuring their completion. The coordinate system for as built drawings shall be NAD27 Illinois state planes, east zone, U.S. foot (IL-E). The "as built' plans shall be submitted on reproducible Mylar, and also on computer diskette in a format acceptable to the city. (Ord. 2004-52, 9-28-2004) www.sterlingcodifiiers.com/codebook/index.php?book_id=415 3/7 12/16/11 Sterling Codifiers,Inc. 11-5-7: SURVEY MONUMENTS: Permanent and any other monuments required in this title shall be installed prior to the approval of the final plat. (Ord. 2004-52, 9-28-2004) 11-5-8: ACCEPTANCE OF DEDICATION, IMPROVEMENTS: A. Final acceptance of the dedication of open space or other public areas shall mean the responsibility for the maintenance of the same. Approval of the final plat does not constitute final acceptance. B. Approval of the final plat shall be dependent on presentation of proof of responsibility for the maintenance of all community improvements. C. All public improvements shall be accepted only by resolution of the city council, after a formal petition for approval has been submitted by the subdivider to the city clerk. Such petition shall be filed after completion of the public improvements. The city engineer and the director of public works shall, within thirty(30) days from receipt of such petition, make recommendations in report form to the city council. All petitions shall be acted upon by the city council within thirty (30) days from receipt of such recommendations of the city engineer and director of public works. A maintenance bond will then be required in the amount of ten percent(10%) of the cost of the land improvements, as specified in this title, after city council acceptance. (Ord. 2004-52, 9-28-2004) 11-5-9: STREETS: Street improvements shall be installed by the developer, shall be in accordance with the table of minimum standards herein, and in accordance with the citys standard specifications for improvements. Rights of way at intersections shall have a twenty five foot(25') radius or chord where right of way lines intersect. (Ord. 2004-52, 9-28-2004) 11-5-10: SIDEWALKS: www.sterlingcodifiers.com/codebook/index.php?book_id=415 4/7 12/16/11 Sterling Codifiers,Inc. Concrete sidewalks shall be installed by the developer within all subdivisions, on both sides of the street or roadway, to a minimum width of five feet (6), as specified in the citys standard specifications for improvements. (Ord. 2004-52, 9-28-2004) 11 -5-11 : STREET LIGHTING: A complete, functioning streetlight system shall be installed by the developer, at his expense, in all subdivisions as specified in the citys standard specifications for improvements. (Ord. 2004-52, 9- 28-2004) 11 -5-12: SIGNAGE, GUARDRAILS, AND LANDSCAPING: A. Street signs of the quantity and type approved by the director of public works shall be installed at each intersection, and shall indicate the street names as shown on the final plat. The city shall order and install the street name signs. The subdivider shall reimburse the cityfor said cost. The subdivider shall also supply and install regulatory and warning signs, as directed by the Yorkville police department. B. Steel plate beam guardrails shall be placed along the shoulder of any street where street construction has resulted in an embankment greater than six feet(6') in height. C. All areas of street right of way that are not paved shall be seeded or sodded. Provisions shall be made to assure the growth of all landscaping. D. All improvements herein shall be as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9-28-2004) 11-5-13: STORM WATER DRAINAGE: A. Surface water drainage improvements consisting of storm sewers and/or open channels, inlets, www.sterlingcodifiers.com/codebook/index.php?book_id=415 5/7 12/16/11 Sterling Codifiers,Inc. catch basins, manholes, and/or detention facilities, shall be designed and constructed to adequately drain the area being developed, and also all of such other areas that naturally drain through the area being developed. B. If the surface water drainage will be changed by the construction of the subdivision, adequate provision shall be made for collection and diversion of such surface waters into public areas, or drains which the subdivider has a right to use, and such surface waters shall not be deposited on the property of adjoining landowners, in such a manner as to cause erosion or other damage. C. Designed planning of surface water drainage facilities shall be performed by, or under the supervision of, a professional engineer, registered in the state of Illinois. The storm water drainage system shall be as specified in the city's standard specifications for improvements. D. It will be the homeowner's responsibility to maintain any drainage course across his property, and to keep it free from features that restrict natural drainage. (Ord. 2004-52, 9-28-2004) 11 -5-14: SANITARY SEWER SYSTEM: All subdivisions and units therein shall be required to provide connection to the sanitary sewer system, including required sewer extensions off site, to the sizes and depths as required by the city. The sanitary sewers shall be extended to the far boundaries of the development, as directed by the city. All costs of these improvements will be borne by the developer. The sanitary sewer system shall be as specified in the city's standard specifications for improvements. (Ord. 2004-52, 9-28-2004) 11 -5-15: WATER SYSTEM: All subdivisions and units therein shall be required to provide connection to the united city of Yorkville's public water supply system, including required water main extensions off site, to the sizes required by the city, and all costs shall be borne by the developer. All developments must provide a looped, double fed water system, and extensions to the boundaries of the development, as directed by the city, shall also be included in the water system, to be funded by the developer. The water system shall be as specified in the citys standard specifications for improvements. (Ord. 2004-52, 9-28-2004) www.sterlingcodifiers.com/codebook/index.php?book_id=415 6/7 12/16/11 Sterling Codifiers,Inc. 11-5-16: OVERSIZING OF UTILITIES: A. When, in any subdivision, now within the city, or within one and one-half(11/2) miles of the city limits, which normally would require a certain size water main, sanitary sewer, and/or storm sewer, but which for the purpose of complying with the plan of development of the city's comprehensive plan, to provide adequate utilities, not only to the particular subdivision, but also to subdivisions which in the future may become a part of the city, and where the city engineer and the director of public works have determined that water and/or sewer mains of a larger diameter are required, then the city engineer or the director of public works shall inform the subdivider, builders, and developers of the subdivision by a written notice of that fact, and require them to install such oversized utilities and at the same time, in said notice, inform them of the size(s)to be installed. B. Water main shall be considered oversized if it is larger than the size needed to supply the required fire flows of the development, not the minimum pipe size allowed by ordinance. The required fire flow rate for all residential areas shall be one thousand five hundred (1,500) gpm. The required fire flow rate for commercial and industrial areas shall be three thousand two hundred fifty(3,250) gpm. The required fire flow rate within five hundred feet(500') of a school site shall be three thousand three hundred seventy five (3,375) gpm. C. Upon being so notified as provided for in this section, no subdivider, builder, or developer shall install any utility in such subdivision of any size other than that specified to him by the aforesaid notice. D. At such time as the installation of said oversized utilities shall have been completed in accordance with the plans and specifications submitted to the city of such installation, and also in accordance with the notice specified in this section, and all such installations shall have been inspected and approved by the city as provided for by the ordinances of the city of Yorkville, then the city may enter into an agreement to allow the developer to recover the difference of the cost at current prices, as of the time of said installation, between the development's required utilities which were originally planned to be used, and the cost of the oversized utilities which the city directed to be used. Said agreement may be in the form of a recapture agreement, cash payment(s), rebates of fees to the developer, or some other consideration as may be approved by the city council. (Ord. 2004-52, 9-28-2004) www.sterlingcodifiers.com/codebooklindex.php?book_id=415 7/7 Exhibit 1 RESOLUTION FOR THE UNITED CITY OF YORKVILLE STANDARD SPECIFICATIONS FOR EgPROVEMENTS Resolution No. —)c)01-k l!°t These Standards apply to all infrastructure improvements, and may be modified as needed upon the advice of the City Engineer for special identified situations or conditions. All contractors shall give the City Engineer's office a minimum 48-hour notice of all work and of all required approvals. Failure to obtain these required approvals will require extensive testing,removal and replacement,and a ban for a minimum of one year, from working on the City's right-of-way. Subdividers that have been unfaithful in previous City agreements or developments, or who owe the City payments, will not be allowed to have work performed for them within the public right-of-way. Resident engineering inspection shall be provided through the City Engineer's office, and all such costs shall be charged to the developer by the United City of Yorkville. Required written approvals will not be given until outstanding bills are paid in full. The developer's improvement Letter of Credit or other subdivision securities will also be liable for all such costs. The developer shall be responsible for layout and staking engineering,as well as for record drawings by a registered Professional Engineer. These Specifications for Improvements shall become a part of each and every project approved by the United City of Yorkville, and no other specifications will take precedence. All improvements included in the United City of Yorkville's Standard Specifications for Improvements, unless noted herein, shall conform to the latest editions of the State of Illinois"Standard Specifications for Road and bridge Construction", the "Manual on Uniform Traffic Control Devices", and all amendments thereto. These documents shall be considered as included within the City of Yorkville Standard Specifications for Improvements, and in the case of a conflict of requirements, the most stringent shall apply. Prior to starting construction of any project,the developer shall attend a pre-construction meeting and bring a representative from each contractor, a list of all contact persons that can be reached at any time, and a complete schedule of all work to be performed. No work is to start until the City Engineer and the City Administrator have approved the engineering plans, and the pre-construction meeting has been held. The City Engineer must approve any changes to the approved plans in writing. The City Engineer or a representative will,upon discovery of improper material or-installation practices,issue a written document to the contractor, stating that failure to stop and correct such deficiencies will result in the City's refusal to accept such improvements of to issue any further building permits,or to perform required inspections. The subdivider shall obtain and keep in force insurance coverage for Worker's Compensation, and Employer's Liability, Commercial General Liability, Commercial Automobile Liability, and Umbrella Liability, as described in IDOT's"Standard Specifications for Road and Bridge Construction". The United City of Yorkville shall be named as an additional insured. The insurance coverage shall remain in effect until the City accepts the entire development. The City will not consider acceptance of the public improvements in a development until it is at least fifty (50)percent built out,or three years after the roadway binder course is paved,whichever is sooner. Blasting will not be allowed. September 27,2004 Standard Specifications for Improvements ROADS All roadways shall conform to the Illinois Department of Transportation (hereinafter termed IDOT) "Standard Specifications for Road and Bridge Construction", unless modified herein. Horizontal and vertical geometric for right-of-ways and roadways shall conform to the City Standards,listed in Figure 2. Surface course must not be placed until at least seventy- (70%) percent of the adjacent, private improvements are in place. However,in no case shall the surface course be placed until the binder course has been in place for at least one full winter season. In no case shall the surface course be delayed more than three(3)years after the binder course has been installed. The subgrade shall be graded and compacted to a hard,uniform surface,matching the slopes of the surface course. It shall have no rutting and shall completely drain to the outer edges. It shall be proof rolled by the contractor with a fully loaded(gravel) 10-cubic yard dump truck and witnessed by and approved in writing by the City Engineer's representative (hereafter termed City Engineer) before proceeding to build the roadway. All unsuitable subgrade shall be removed and replaced with compacted, stable clay material or shall be replaced with compacted CA6 limestone on an approved, non-woven roadway fabric (6.5 oz. minimum). Other geo-grids may be required for certain conditions. All bituminous mixtures shall be delivered and handled so that the bituminous mixture immediately behind the paver screen is at or above 270 degrees F. All asphalt delivered to the project shall be covered when the temperature is at or below 70 degrees F. All subgrades, other than approved granular subgrades, shall be completely covered with a subgrade fabric (Amoco 4551 or approved equal),with a full 18 inches of overlap. Subgrade Fabric shall also be used on lime-stabilized sub grades. It shall be placed neat and tight, without wrinkles, tears, or defects. Construction equipment shall not be allowed to drive on the fabric until it has a minimum of four inches cover of granular base material. The City Engineer shall approve in writing the subgrade fabric installation prior to placing base material. The subgrade fabric shall extend a minimum of twelve inches beyond the back of each curb. In areas where undercutting of the subgrade is required, the bottom of the excavation shall be lined with a woven geotextile(Amoco 2002 or approved equal),and backfrlled with CA-3 aggregate. The aggregate base course shall be compacted to a minimum of 95%Modified Proctor and shall be free of all dirt and debris. The course shall be proof rolled,as described above,and witnessed by and approved in writing by the City Engineer before proceeding to build the roadway. A bituminous prime coat shall be applied to the aggregate base course prior to paving. The bituminous concrete binder course shall be placed only upon the written approval of the City Engineer. All asphalt must be laid utilizing a good-quality, properly-functioning, tracked or wheeled asphalt laying machine, utilizing fully-automatic, electronic sensing control from a stringline for the initial course, and from a minimum fifteen(15')foot ski for all other lifts. The bituminous binder course shall be proof rolled as described above, and witnessed by, and approved in writing, by the City Engineer before proceeding with the surface course. All repairs must be made as directed by the City Engineer. All bituminous pavement patches shall be at least fifty(50%)percent thicker than the pavement being patched. Also,the binder course shall be bump tested by the contractor,and witnessed by the City Engineer,and all areas exceeding one-half inch (1/2") bumps, including header joints and any patch joints, shall receive a leveling course prior to surfacing. Areas of excessive patching will automatically receive a level course prior to surfacing. Prior to any leveling course or surface course,the streets shall be flushed clean and free of all dirt and debris. A bituminous tack coat will be required. Minimum temperature requirements for laying asphalt will be 5 degrees F higher than that allowed by IDOT specifications. S-2 Standard Specifications for Improvements The bituminous concrete surface course shall be placed only upon the written approval of the City Engineer. All asphalt must be laid utilizing good-quality,properly functioning,tracked or wheeled asphalt laying machine, utilizing fully automatic, electronic sensing control from a minimum 15-foot ski. The surface course shall be bump tested by the contractor, and witnessed by the City Engineer. All bump test penalties specified by IDOT specifications shall be quadrupled,and areas that have an excessive amount of one-half inch(1/2")bumps shall be completely removed and replaced,not just the bump itself. Minimum temperature requirements for laying bituminous surface course will be five(5) degrees F higher than that allowed by IDOT specifications. The surface elevation of the asphalt at the concrete gutter shall be'/. inch higher than that of the adjacent concrete. All streets shall have a cross slope of 2%from the centerline to the concrete curb. Areas of segregated binder course and/or surface course shall be removed and replaced at the direction of the City Engineer. Segregated asphalt is the uneven distribution of course and fine materials in the asphalt characterized by pavement textures different from the surrounding material,and can usually be seen by the naked eye. Pavements constructed from Portland Cement Concrete shall be designed in conformance with American Concrete Pavement Association Publications IS 184P and IS 061P,as amended. Combination concrete curb and gutter will be required on all roadways. All curb and gutter shall be placed on an aggregate base with a minimum thickness of four inches, but in no case shall the curb and gutter subgrade be higher than one inch below the adjacent roadway subgrade. The height of the gutter flag shall be ten (10") inches, unless directed otherwise by the City Engineer. As noted previously, the roadway subgrade fabric will extend over the curb and gutter subgrade, and beyond by a minimum of twelve(12") inches. The concrete curb and gutter shall be reinforced with two #4 deformed bars, placed three (3") inches from the bottom,spaced twelve(12")inches apart,centered on the total width of the curb and gutter. Machine-placed concrete curb and gutter is to be utilized wherever practical,utilizing a minimum Class X concrete, and a five (5%) percent minimum air-entrainment. Plastizers will be allowed,but chlorides will not An approved spray-on curing compound with red fugitive coloring shall be applied immediately after finishing, and a sealer, WR Meadows TIAC, or approved equal, shall be applied after seven days. The resident engineer shall be notified of these applications,and proof of purchase,with material specifications, will be required. The concrete curb and gutter shall have the required slip bar expansion joints,and'/.inch deep sawed contraction joints will be required every 15-20 feet, within 24 hours after each pour. Minor honeycombing on the two outer,vertical surfaces will be allowed,but they must be patched in an approved manner,and witnessed by the City Engineer,prior to backfilling. The clay backfill behind the curb shall be placed and compacted prior to placing aggregate base course. Roadway extensions and stubs will be required as part of the development,with full improvements where needed, for future growth. Additional lanes, access improvements, traffic signalization, etc., may be required, at the developer's expense. The developer shall reimburse the City for two of each street name and regulatory signs and posts required, and the City will install them. All signs shall be high-intensity,as approved by the Director of Public Works. All pavement markings shall be thermoplastic. The developer shall reimburse the City for the cost of replacing any signs that are missing, stolen, or damaged prior to final acceptance. The developer, to comply with these Standard Specifications for Improvements, shall improve existing roadways running through,or adjacent to,the development. S-3 Standard Specifications for Improvements Half-streets are discouraged, but where they are necessary, on advice of the City Engineer, the minimum width street will be twenty-four (24') feet from the edge of pavement to the back of curb, on the development side of the roadway. Street lighting,sidewalk,and landscaping on the development side will be required.. Temporary tee turn-arounds will be required on all streets stubbed for future roadway extension, as recommended by the City Engineer, and shown on the Final Plat. Paving for the tee will extend from right-of-way line to right-of-way line,to a length of fifteen(15') feet, and two radii of fifteen (15') feet. The pavement beyond the road edge shall be three(3") inches of bituminous concrete surface course, on a ten- (10") inch CA6 aggregate-compacted base, with pavement fabric. Concrete curb and gutter will not be required around the tee, and sidewalk will not required through the tee. The developer extending the street in the future shall remove the excess paving and base,place topsoil, and seed the area disturbed,construct the additional curbing so that the curb and gutter is continuous and uninterrupted from one development to another, and resurface for a distance of thirty (30') feet, including header joints, as approved by the City Engineer. When a development includes construction along State and County highways, or other heavily traveled road, the developer shall post advance-warning signs. The developer shall consult with the Yorkville Police Department concerning the types and locations of signs, and shall obtain a permit from the appropriate jurisdictional agency prior to erecting the signage. The City may require the roadway design to include traffic-calming measures. These measures may include, but not be limited to, curvilinear roadway layout, landscaping beyond the requirements of the Landscape Ordinance,traffic tables,and fog lines. If a development includes the construction or modifications of traffic signals, the new signals shall be designed to have light-emitting diode (LED) lights. The traffic signal shall also have a battery backup device. All new roadways shall be designed in accordance with IDOT Circular 95-11,or the most recently adopted IDOT standard for the design of flexible and full-depth bituminous pavements. The following minimum design criteria shall be used when applying the design method: Design period=20 years Class 11 Roadway Traffic Factor Equations for 80,000 lb.Vehicles 2.0%traffic growth rate AC viscosity of AC-20 Subgrade Support Rating of Fair Local Residential Roadways Local Residential Roadways are intended to carry an average daily traffic(ADT)volume of less than 1000. The right-of-way width shall be 66 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 2.5 inches in thickness. The aggregate stone base shall be 10 inches in thickness of clean, crushed CA-6 gradation gravel or limestone. The roadways shall be bound with B-6.12 combination concrete curb and gutter to a width of thirty feet from back of curb to back of curb(B-B). The street radius for all intersecting streets shall be a minimum of thirty feet to the back of curb. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. Estate Residential Roadways Estate Residential Roadways are intended to carry an average daily traffic(ADT)volume of less than 1000. The right-of-way width shall be 70 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 2.5 inches in thickness. The aggregate stone base shall be ten inches in thickness of clean, crushed CA-6 gradation gravel or limestone.,The roadway surface shall be 28 feet wide with two 12.5-foot wide through-lanes. The lane edges shall be striped with a four-inch thermoplastic pavement marking. The roadway up to and including the aggregate stone base shall be 32 feet wide to provide a 2-foot wide aggregate shoulder (nominal thickness of at least 12 inches), and also to allow for future widening. Mailbox turnouts will be paved,using driveway specifications to determine thickness. S-4 Standard Specifications for Improvements Minor Collector Roadways Minor Collector Roadways are intended to carry 1000-2500 ADT. The right-of-way width shall be 70 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 4.5 inches in thickness. The aggregate stone base shall be 12 inches in thickness of clean, crushed CA-6 gradation gravel or limestone. The roadways shall be bound with B-6.12 combination concrete curb and gutter to a width of 34 feet B-B. The street radius for all intersecting streets shall be a minimum of thirty feet to the back of curb. Minor collector roadways may provide direct access to adjacent private lots. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. Collector Roadways and Commercial/Industrial Roadways Collector Roadways are intended to carry 250012,000 ADT. The right-of-way width shall be 80 feet. These design standards shall also apply to all roadways directly serving commercial or industrial zoned areas. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of 4.5 inches in thickness. The aggregate stone base shall be 12 inches in thickness of clean, crushed CA-6 gradation gravel or limestone. The roadways shall be bound with B-6.12 combination concrete curb and gutter to a width of 39 feet B-B. The street radius for all intersecting streets shall be a minimum of 40 feet to the back of curb. Collector roadways shall not provide direct access to adjacent lots in residential-zoned areas. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. Maior Collector Roadways Major Collector Roadways are intended to carry more than 12,000 ADT. The right-of-way width shall be 100 feet. The bituminous concrete surface course shall be a minimum of 1.5 inches in thickness of Class "I" Superpave mixture. The bituminous concrete binder course shall be a minimum of six inches in thickness(2 lifts required). The aggregate stone base shall be 16 inches in thickness of clean,crushed CA- 6 gradation gravel or limestone. The roadways shall be bound with B-7.18 combination concrete curb and gutter to a width of 51 feet(four 12-foot lanes)B-B. The City Engineer may require an additional 12-foot center turn lane, as deemed appropriate. The street radius for all intersecting streets shall be a minimum of 50 feet to the back of curb. The edge of pavement shall be cleaned and sealed with rubberized asphalt cement hot-poured joint sealer. An alternative bituminous base course may be approved by the City Engineer, and B6-18 or B6-24 combination concrete curb and gutter may be required,based upon specific site drainage needs. Boulevards Boulevard-style roadways shall have a minimum width of 28 feet B-B for approaches to intersections. The m;nimum pavement width in other areas shall be 20 feet B-B. SIDEWALK Non-reinforced, concrete sidewalks will be required on both sides of all roadways. They shall be a minimum of four (4') feet wide where four (4') feet wide walks now exist, and five (5') feet wide in all other locations. All sidewalks shall be five(5") inches in thickness. They will be a minimum of six (6") inches in thickness across driveway approaches. All sidewalks shall have an aggregate base of CA 7,with a minimum thickness of two inches (five inches across driveway approaches). All concrete shall be Class X,with a minimum of five(5%)percent air-entrainments. Sidewalks shall slope two(2%)percent towards the street. Approved curing and sealing compounds are required,as specified previously for concrete curb and gutter. The back of the sidewalk shall be placed twelve(12")inches from the right-of-way line,unless directed otherwise. The sidewalk shall have a light broom finish. Formed contraction joints are required, at a spacing of five(5') feet. Expansion joint material, one-half inch in thickness, and full-depth, shall be placed every 100 feet. The subgrade for the sidewalk shall be uniform,neat,and compacted to a minimum 90%modified proctor. S-5 Standard Specifications for Improvements Spalling or chips will not be allowed to be patched. All such areas will be removed from contraction joint to contraction joint, and replaced. All sidewalks will be in place prior to acceptance of the public improvements by the City, which includes in front of vacant lots. These areas must be protected during future construction. No sidewalks are required in Estate-residential subdivisions. However, in the event sidewalks are not provided,a paved trail that abuts every lot must be provided, that meets the City's standards, specifically a ten (10') foot width, with an exit and entrance identification, consisting of two (2") inches of asphalt on eight(8")inches of CA6 aggregate. Dedicated easements at least fifteen(15')feet wide must be provided for the trail. DRIVE APPROACHES Drive approaches must be constructed to one of the following: 1. Six inches, minimum of Class X concrete, with a minimum of five (5%)percent air-entrainment, over six inches minimum CA6 aggregate base over a 90%modified proctor compacted subgrade, with curing and sealing treatments,as specified above,under concrete curb and gutter. Expansion joint material, one-half (1/2") thick and full-depth, shall be installed at the curb and at the sidewalk. 2. Two inches, minimum of Class I bituminous concrete surface course, over a minimum base of eight (8") inches of CA6 aggregate over a 90% modified proctor compacted subgrade. The concrete sidewalk will be constructed through the drive approach,and any construction damage to the concrete sidewalk or curb will cause removal and replacement of those improvements. Drive approaches will not be constructed steeper than eight(8%)percent. 3. In Estate-residential subdivisions, all driveways must be paved with brick, asphalt, or concrete, and must have a concrete culvert with flared end sections. Culvert diameter shall be twelve(12") inches or greater,as required by the City. PARKWAYS AND PARK SITES All parkways,park sites, and other open spaces shall be landscaped and designed in accordance with the City of Yorkville's Landscape Ordinance and the Park Development Standards, as amended from time to time. Any existing trees within a development deemed by the Parks Department and Public Works Department to be dead, dying, or of an undesirable species shall be removed by the developer. The developer shall not remove or cut down any trees without the prior consent of the Parks Department and Public Works Department,or as indicated in the approved landscape plan. STREET LIGHTING SYSTEM All streets shall have a complete street lighting system designed by a professional engineer. A street light will be required at all intersections,all curves,at all ends of cul-de-sacs,and at a maximum spacing of 300 feet. In Estate-residential subdivisions, street lights shall be required at intersections, and at a maximum spacing of 500 feet,with lights also placed at curves and a he end of dead-end streets. The poles shall be concrete with butt-type foundations. The City Engineer may require a streetlight to be placed at other points, as may be necessary in the public interest in unusual or special conditions. They shall be located at side lot lines,and on the opposite side of the street from the water main,wherever possible,and shall be set two feet from back of curb to face of pole. Occupancy permits cannot be issued until all streetlights in that phase of the development are installed,complete,and operational. S-6 Standard Specifications for Improvements All exterior lighting of private property in new developments shall be designed, located, and mounted at heights no greater than twenty(20')feet above grade for non-cutoff lights,and forty-(40')feet above grade for cutoff lights. The lighting plan, photometrics, and shop drawings for lighting equipment shall be submitted prior to issuance of a building permit. Glare shall be minimized to the extent practical by orienting lights away from the public right-of-way and abutting properties, or by planting vegetation to provide screening. Exterior lighting shall be designed, located, and mounted so that the maximum illumination measured horizontally at the lot line does not exceed one(1')foot-candle. Light Distribution: Luminaries of the Type H distribution as approved by the Illuminating Engineering Society (herein termed IES) shall be used, except at intersections where Type H or Type IV IES distribution shall be used. The City Engineer may designate the JES Type V distribution luminaries be used in the public interest under unusual or special conditions. Individual Control: On individual control of lights,the photoelectric control shall be mounted on top of the luminare. Line Drop: Voltage drop shall be no greater than three(3%)percent from power supply to the last pole, with no wire size smaller than No. Six (6) Type RHH or RHW Underground Service Cable (USC). All streetlights shall operate at 120 volts,except for those on major streets. Power Supply Location: Connection to the power supply shall be made to comply with Commonwealth Edison Company rules and regulations,as amended fro time to time. Conduit: All driveways, street, and sidewalk crossovers shall have two (2") inches of HD PVC conduit, used as raceways for underground cable. Underground Cable: All underground cable shall be direct-buried cable,placed at a depth at least thirty- (30") inches below the normal finished grade. Tbree cables (Black, White, Green) shall be run from the pole to the power supply. Any underground cable broken more than once prior to Final Acceptance shall be replaced from the power source to the pole or from pole to pole. Splices: All cable on the underground cable section shall be continuous, and no splicing shall be made underground. All necessary splices shall be made above ground level. Underground Cable Location: Underground cable shall be installed in a trench not less than two feet from the back of the curb, except that in no case shall the underground cable be installed under the sidewalk. Grounding: A copper-clad ground rod shall be placed at each pole. The rod shall be minimum 5/8-inch diameter,and ten(10')feet long. Fusing: All underground feeders shall be fused at or below their rated capacity. Each standard shall contain in-line fuse holders, with proper fusing in series with each underground conductor to protect the luminare located on that pole. Maintenance Prior to Acceptance: Once streetlights are operational, the Yorkville Public Works Department shall perform normal maintenance, even though the Yorkville City Council has not accepted the streetlight system. Normal maintenance consists of investigating the cause of an outage, and repairing it if the cause is a burned out lamp, fuse, or photocell. All other repairs shall be referred to the developer. The cost of performing normal maintenance prior to acceptance by the Yorkville City Council shall be paid from a"Streetlight Normal Maintenance" deposit established by the developer prior to recording the Final Plat. The deposit shall be$300.00 per pole, or other such amount,as may be determined by the Yorkville City Council,from time to time. If the deposit proves insufficient,the developer shall replenish the deposit within thirty- (30) days of written request by the City Engineer. The Yorkville City Council shall return any unused funds to the developer upon acceptance of the streetligbt system. S-7 Standard Specifications for lmpmvements Streetlight Standard and Bracket: Local streets shall use 906 B 19-AD4, American Concrete Company pole and bracket, or approved equal. Luminare shall be mounted 19'9"above the street,shall have a four- (4')foot arm.The pole shall be buried a minimum of five(5') feet below grade and backfilled with crushed CA6 limestone, watered, and compacted around the butt of the pole. The bracket is to be furnished with the pole. The luminare shall be a General Electric Company No.M2RR1551N2AMS3F,or approved equal with the 1-114"side mount built-in ballast. The luminaries shall be fitted with General Electric Company"Lucalox" high-pressure sodium lamps LU 150/55/D, or approved equal, with GE Company ANSI specification "S55"high-pressure sodium ballasts (or approved equal) or American Electric 115 15-S-RN-120-R2-DA- 4B. Maior Collector Streets: The lighting pole shall be Stress Crete E340-BPO-G, with Style 210 low rise tapered aluminum davit, or approved equals. The davit outreach length shall be eight (8') feet. The luminare shall be mounted thirty- (30') feet above the street. The pole shall have an embedment depth of five(5')feet,and be backfilled with CA 6 limestone. The streetlight system shall be operated through controller(s) in ground-mounted cabinets. The controller and luminare shall operate at 240 volts. The controller shall be housed in a pad-mounted Type NEMA 3R enclosure. The exterior of the cabinet shall have a bronze tone powder-coat finish. The approximate dimensions of the cabinet shall be 42"H x 36"W x 12"D. A Com Ed meter socket shall be provided on the exterior of the cabinet. The manufacturer or distributor shall guarantee streetlight standards,luminaries,ballast,lamps, and cables for their proper use,for one year,from the date of acceptance. Testing: The subdivider shall manually trigger the photocell in order to have each street light bum continuously for at least 48 hours. During this bum test, amperage readings shall be taken, and must be within ten(10 1/6)percent of the connected load,based on equipment ratings. Parking Lot Lighting_ Parking lots in areas zoned Business, Residential, or Office-Research, shall be provided with lighting necessary to achieve a minimum average of 2.0 foot-candles,as measured across the entire parking lot,and a maximum of 1.0 foot-candles,as measured at the adjoining property lines. Parking lots in areas zoned Manufacturing shall have a minimum average lighting intensity of one foot-candles,per square foot. Lighting shall be designed to avoid casting direct light or glare onto adjacent residential property. STORM SEWER SYSTEM A complete storm sewer system shall be required;consisting of closed conduits to an approved storm water storage system. All storm sewers within the public right-of-way and easements parallel to and adjacent to public right-of-way shall be reinforced concrete pipe(RCP),with a twelve (12") inch minimum diameter. Storm sewers in rear yards and side yards may be high-density polyethylene(H.D.P.E.)of a manufacturer and design, to be approved by the City of Yorkville. All roadways will have a system of inlets/catch basins, tied directly to the storm sewer. These storm water collection locations will be on both sides of the street, with a maximum longitudinal flow interval of 300 feet. All such collection points will be an inlet except the last structure before entering a storm sewer main shall be a catch basin with a two-foot sump. Catch basins or open-lid structures shall not be located over the sewer main. All backfill is to be a CA7 aggregate. All storm sewer roadway crossings from structure to structure must be backfilled with CA7 aggregate and completely encapsulated in an approved drainage fabric. In this manner,the curb subgrade, the storm crossings,and the inlets and catch basins create a roadway underdrain system for longer roadway life. The City may require that storm sewers be constructed along the centerline of individual roadways at certain locations. Those locations shall normally be limited to within 100 feet of the lowest sag vertical curve of a roadway. Where these locations occur within a horizontal curve of the roadway,storm manholes shall be placed at the centerline of individual roadways. S-8 Standard Specifications for Improvements If subgrade conditions are excessively sensitive to moisture or other special conditions, a capped, perforated, plastic underdrain may be required under the curb and gutter. All storm water conduits 12" diameter and larger shall be internally televised in color just prior to City acceptance, and shall be free of defects, sags, dirt, and debris. All non-RCP storm sewers shall also be mandrel tested(similar to sanitary sewer testing)just prior to City acceptance.All parking lots shall be drained intemally,and directed by pipe to the storm sewer. Storm sewers shall extend to the limits of the development with proper sizing, as approved by the City Engineer,based upon current and future runoff conditions,to pick up and safely carry through the development any and all upstream bypass flows. All new homes with basements or crawl spaces shall have a direct,underground conduit to the storm sewer system. Fill-in lots in areas with no storm sewer within 500 feet shall not be required to have this direct connection. Minimum depth of cover for these lines shall be 30 inches. All discharges shall have an approved automatic diverter calve immediately outside the house and a check valve inside the house. Multiple collection lines of four inch and six inch HD PVC will be allowed by an approved design. Terminal and junction points shall be at two-foot diameter precast concrete inlets with open-lid castings. The pipe from the house shall be a 2" minimum HD PVC with cemented joints. The connection to the storm sewer shall be through a neat, tight fitting,bored hole into the concrete pipe. After insertion of the sump pump discharge pipe into the concrete storm sewer pipe, the joint shall be sealed with hydraulic cement. In no case shall the sump pump discharge pipe extend beyond the inner surface of the concrete storm sewer pipe. Connections,however,shall be into a structure wherever practical. Individual storm sewer services shall not be required in areas of the development where soil and ground water conditions indicate that sump pumps would run very infrequently. If the developer does not wish to install storm sewer services, he shall perform soil borings at regular intervals (300' to 400' grid typical) during the Final Plan preparation stage, to determine soil types and ground water elevations. Boring locations are subject to approval by the City. Each boring shall extend at least 20 feet below existing ground elevations and be referenced to the development benchmarks. If the boring logs show granular soil and also show ground water elevations at least five(5') feet below planned basement floor elevations,then individual storm sewer services shall not be required in that area of the development. During excavation of every basement in that area, the developer shall verify(with City representative present)that the granular soil and deep ground water conditions exist. If either condition is found not to exist at a building location, the developer shall construct a storm sewer service to that building, in conformance with these Standard Specifications. The design of the storm water collection system shall be for a ten(10) year storm, running just full. The only exception to this is where the receiving storm water system has less capacity and here the new system of conduits shall be designed for a five(5)year event,running-just full. The minimum velocity shall'be 2.5 fps and the maximum shall be 8 fps. The storm sewer pipe shall have a minimum cover of three(3')feet. Storm sewer manholes shall be five(5')feet internal diameter,constructed of reinforced concrete,and shall be placed at a maximum spacing of 500 feet. Storm sewer manholes may be four(4')feet internal diameter when the largest sewer entering/leaving the manhole is 18" diameter, and the orientation of sewers connecting to the manhole is such that there is at least 12"of precast wall between the openings provided for sewers. The use of adjusting rings is limited in height to eight (8") inches. Inlet and/or catch basin frames and grates shall be Neenah No.3015,East Jordan No.7010,or approved equal. Whenever possible, castings for curb drains shall have a fish logo to discourage dumping of oils, pesticides, and other inappropriate items into the storm sewer system. Where a continuous grade is carried across an inlet or catch basin casting, the open-vaned cover shall be used,Neenah No.R-32868V,East Jordan No. EV-7520,or approved equal. All manhole castings shall be Neenah No. R-1030, East Jordan No. 105123, and Type B cover, or approved equal. All type B covers shall have "City of Yorkville" and "Storm" cast into the top, and shall be concealed pickhole type. All sections of the manholes shall be completely sealed and butyl rope,including the casting. Manholes shall no be allowed in the pavement, curb, gutter, or sidewalk. All flared end sections 15" or larger shall have grates. S-9 Standard Specifications for Improvements In Estate residential developments, a ditch shall be required on both sides of the street, and shall have a minimum profile slope of one(1%)percent(side slope 4:1 on the street side,and 3:1 on the lot side). For developments ten acres in size or larger,the developer may use computer-based methods to determine stormwater storage volumes. The specific method and parameters used in employing the method shall be subject to the approval of the City Engineer. For developments less than ten acres in size, the storm water storage system shall be designed utilizing a Modified Rational Method,as described below: 1. Q= (Cm) iA, where a run-off co-efficient or Ca is calculated for the site based upon actual proposed surface coverage. Cm then equals 1.25 times Ca. 2. The following run-off co-efficient shall be utilized as minimums: Surface C Grass .50 Asphalt/Concrete .98 Roof 1.00 Detention 1.00 3. The maximum release at the designated 100-year level is 0.15 cfs/acre. The City Engineer shall reduce this allowable release rate where the downstream accepting system is experiencing drainage problems such as the Elizabeth Street swale where all receiving discharges are limited to 0.10 cfs/acre. The outlet structure design shall address the two-year (0.04 cfs/acre)and the 25-year(0.08 cfs/acre)storm control,in addition to the 100-year event. 4. When depressional compensatory storage is provided by increasing the volume of a stormwater detention basin, the maximum allowable release rates of the basin shall be reduced, as directed by the City of Yorkville to approximate the pre-development release of the depressional area,and realize the full storage potential of the enlarged basin. 5. The minimum size restrictor shall be a four-inch by twelve-inch long HD PVC pipe. The design must be designed for easy maintenance and cleaning during a storm event. The discharge shall be directly to a downstream storm sewer if one is available within a reasonable distance. If not, the discharge will be to the surface, with approved energy dissipation and downstream erosion protection. 6. The rainfall intensities to be utilized are those established by the Illinois State Water Survey's Bulletin#70,as amended for the specific City of Yorkville area. In designating the required storm water storage volumes,the maximum value calculated using the various events should be utilized. See Figure 3 for a sample calculation. 7. The storm water storage areas must have containment for twelve inches of additional storm water storage,with an approved calculated overflow area at six inches above calculated 100- year elevation. This overflow shall have an erosion concrete curtain wall, with a minimum thickness of 8 inches, a minimum depth of three feet below grade, and a length to extend a minimum of four feet beyond the limits of the overflow on either end. This wall is not to be formed,but is to be trenched or excavated into natural soil, or into the compacted fill, and is to be finished flush to the ground. 8. Storm water storage areas shall be covered by an easement,including access thereto,such that should the owner not maintain said area as necessary,the City can cause such corrections and bill the owner,including any and all administrative costs. S-10 Standard Specifications for Improvements 9. The engineering plans shall have a full sheet dedicated to the soil erosion and sedimentation control requirements for the development,including silt fencing,straw bales, drainage fabric, etc. Failure to properly maintain this system may result in major storm sewer cleaning within the site and in the offset storm system. The City reserves the right to place a hold on all building permits and inspections if the soil erosion and sedimentation control plan is not properly maintained. Keeping the streets clean is part of this plan, and failure to do so will result in these actions.The developer shall establish a Street Cleaning deposit with the City of Yorkville, in the amount of$5000.00. If the streets are not cleaned within 48 hours of a written request by the Director of Public Works, the City shall have the streets cleaned, and subtract that cost from the deposit. The developer shall replenish the deposit to the full amount if it falls to less than$1000.00. The Yorkville City Council shall return any unused portion of the deposit to the developer upon acceptance of the streets. 10. The developer shall establish basins onsite where concrete ready-mix trucks must wash out after delivering their load. Signs shall be posted at each entrance to the development to warn truck drivers of the requirement to wash out at specific sites, and notify them of the fine for non-compliance (up to $100.00 for each offense). Each entrance sign shall include a simplified map of the development, to show the locations of the washout basins in the development. A sign shall also be posted at each washout basin, to identify the site. The developer shall maintain all signs,basins, and appurtenances in good condition until the City accepts the public improvements. Washout basins shall be located outside of the public right-of-way,parks,and all public utility easements. They shall be located in relatively low-traffic areas,and be at least fifty-(50')feet from storm drains, open drainage facilities, and watercourses,unless approved otherwise by the City Engineer. Basins shall have a minimum twelve (12") inch thick CA-3 aggregate approach of sufficient width over a woven geotextile fabric, to reduce tracking of mud onto roadways. The washout area shall be contained by an earthen berm,and be at least ten (10') wide by ten(10')long. The maximum depth of a washout basin shall be three feet. When the volume of a washout basin is 75%full,the developer shall remove the hardened concrete and transport it to a legal landfill. Burying waste concrete onsite shall not be permitted. The developer shall incorporate the items necessary to comply with this requirement, as well as provisions for maintenance,onto the erosion and sediment control plan sheet. All signage, washout basins,and appurtenances shall be in place before the fast building permit is issued. 11. The engineering plans shall have one or more full sheets dedicated to the Final Grading of the entire site. The minimum grade for all grass areas shall be two (2%) percent, except that swale areas may be at one (1 1/6) percent if it is over an approved,piped underdrain. Slopes shall be shown with arrows at all locations from all break points. A grading plan on an 8-1/2" x 11"paper for the actual building must be submitted for each building permit submitted,and will become a part of the building permit. All top of foundation elevations will be a minimum of two (2') feet, and a maximum of three (3') feet above the street centerline elevation, measured at the center of the lot in question,unless the City Engineer directs otherwise,based on site-specific conditions. Drives must be at a minimum slope of two (2%) percent, and maximum slope of eight(8%)percent towards the curb flow line from the garage. When the forms for the foundation are ready to pour, a top of foundation elevation and location certification of a registered surveyor or engineer, as approved by the building inspector, is required prior to pouring the concrete into the forms. The tolerance here is 0.15 feet lower and 0.5 feet higher,and behind all applicable setback and easement lines. S-11 Standard Specifications for Improvements 12. Requests for an occupancy permit must include an as-built grading plan, signed and sealed by a registered land surveyor, showing the original, approved grades and slopes, along with the actual grades,just prior to the occupancy permit request. The actual grades must fall within a tolerance of 0.15 feet in order to receive an occupancy permit. Top soiling and seeding or sodding,if applicable,must be in place prior to the final grading plan. All City-incurred costs of reviewing these grading plans shall be the responsibility of the developer. Note that specific building codes, ordinances, and permitting procedures,which may be established by the United City of Yorkville,shall supersede these requirements. 13. General grading and landscaping of the storm water areas shall be designated according to the Park Development Standards,Landscape Ordinance, and these Standard Specifications. The City may require that storm water detention and retention facilities, as well as grading, landscaping, and stormwater collection systems, incorporate currently acknowledged Best Management Practices to improve storm water quality. These may include, but are not limited to, naturalized detention basins, bio-swales, low impact design standards, perforated storm sewer, designs that reduce the degree of connected impervious areas, designs that encourage infiltration of stormwater,etc. Wet ponds shall have a maximum allowable depth of two feet between the normal water level and the.high water level corresponding to the Ten-Year Frequency Storm. The City may require wetland-type plantings and appropriate grading around the perimeter of wet ponds. The developer shall provide a soil report, prepared by a licensed professional engineer, to determine whether or not lake lining will be required. Vertical or nearly vertical edge treatment will require an approved method,allowing a child to easily climb out of the water. Storm sewers discharging to a stormwater basin shall be designed such that the sewer invert at the discharge point is no lower than 6"below the normal water level of the basin,and the top of sewer is no lower than the ten-year high water level of the basin. 14. Storm water storage basins shall operate independently of any watercourse or water body receiving the discharge from the basins. Bypass flows from upstream areas should bypass the storm water storage facility, where practical. The entire development shall be examined under the premise that all storm sewers are blocked and full when a 100-year event occurs, and the development can pass these flows without flooding homes. All overflows are to be contained within the right-of-way, or where absolutely necessary, through special drainage easements. All buildings shall have the lowest water entry a minimum of 1.8 inches above the elevations determined for this bypass situation. 15. Storm water detention shall not be required under the conditions listed below. The City reserves the right to require detention on any parcel of land if special circumstances exist,and to require that sewer be constructed as necessary,to carry away the storm water. a) Proposed development or re-development of the existing lots zoned single- family detached,or duplex residential,less than 2.5 acres in gross area. b) Proposed development or re-development of existing lots zoned other than single-family detached or duplex residential, that are less than 1.25 acres in gross area. S-12 Standard Specifications for Improvements WATER SYSTEM 1. All water mains shall be Class 52 ductile iron pipe, conforming to the latest specification requirements of ANSI A21.5.1. Mains shall be cement lined, in accordance with ANSI A21.4. Fittings shall conform to ANSI 21.10. Gate valves shall be resilient wedge type, conforming to the latest revised requirements of AWWA specification C509. All water mains are to be polyethylene wrapped. Main line valves 10" diameter and larger are to be installed in a vault. Smaller main-line valves shall either be installed in a vault, or have a Trench Adapter valve box,similar to those used at fire hydrants. No vaults or valve boxes shall be in the pavement or sidewalk. 2. Water services up to 3" diameter shall be type "K" copper, conforming to the latest revised specification requirement of ASTM B88. Minimum size for residential units shall be one inch in diameter. Corporation stops shall be McDonald No.4701,Mueller H-15000, or Ford F- 600. Curb stops shall be McDonald No. 6104, Mueller H-15154, or Ford B22-333m, with Minneapolis patter B-boxes,similar to McDonald N.5614 or Mueller H-10300. 3. Minneapolis type B-boxes shall be installed in the right-of-way, but not in the sidewalk or driveway. 4. Fire hydrants shall be one of the following: 1. Clow F-2545 (Medallion) 2. Mueller A423 Super Centurian 3. Waterous WB-67-250 Hydrants shall have a 5-1/4"main valve assembly,one 4-1/2"pumper nozzle,and two 2-1/2" hose nozzles, with national standard threads, a national standard operating nut, and above ground break flange. The installation of the hydrant shall conform to AWWA 600 standards. Auxiliary valve boxes shall either be Trench Adapter Model Six by American Flow Control, Clow F-2546 with F-2493 cover, or approved equal. For valve boxes other than those by American Flow Control, the box shall be attached to the hydrant barrel with grip arms, as manufactured by BLR Enterprises,or approved equal. 5. Inspections and Installation: All water mains shall be designed and installed in accordance with the Standard Specifications for Water Mains in Illinois. Upon completion,water mains shall be subjected to hydrostatic pressure test of 150-psi average for up to 4 hours. Allowable recovery shall conform to the Standard Specifications for Water& Sewer Main Construction in Illinois. The water operator in charge or person authorized by the water operator in charge shall be present during all testing. The developer shall use the pressure gauge supplied by the City for the test. 6. New water main shall be disinfected in accordance with AWWA standard C601. Water will be tested to assure that 50 mg/1 of CL2 is in disinfected water. Sampling shall be taken by water operator in charge or persons authorized by the water in charge. Water must pass two consecutive days of sampling tests by a state approved lab. 7. Water mains shall be minimum eight inches internal diameter, with a cover of five feet, six inches below finished grade. Watermain stubs to hydrants shall be at least six inches internal diameter. City water mains and hydrants shall be placed of the North and West sides of the streets, unless approved otherwise the City Engineer. Valves shall be installed each second consecutive hydrant, at intersecting lines, and other locations as required, such that a minimum number of services will be affected during a main isolation. S-13 Standard Specifications for Improvements Fire hydrants shall be installed throughout the subdivision at each intersection and at intervals not exceeding the requirements of two fire hydrants serving any point of any building,or 300 feet along the roadway,whichever is more stringent. Special conditions may dictate a closer spacing, as approved. Fire hydrants shall be located on the property line, except at comers, and shall be set two feet minimum and three feet maximum from the curb back to the face of the pumper nozzle. Where there is no curb and gutter,the face of the pumper nozzle shall be between 18 inches to 20 inches above finished grade line(sidewalk to curb). Base elbow of hydrant shall be properly thrust blocked, and shall be provided with clean, washed CA7 aggregate and polyethylene covering. All hydrants and any adjustment fittings shall receive one field coat of red paint, as recommended by the manufacturer, prior to final acceptance. 8. All tees,bends,fire hydrants,and valves shall be adequately blocked with pre-cast blocks and poured in place thrust blocking against undisturbed earth. 9. Services shall be equipped with corporation stop,curb stop,and buffalo box. The buffalo box shall be set in the parkway,on the centerline of the property,approximately centered between the back of sidewalk and the adjacent right-of-way line. Service trenches beneath or within two feet of proposed driveways, sidewalks, or other pavements shall be backfilled full-depth with aggregate. Except as permitted below, the underground water service pipe and the building drain,or building sewer,shall be not less than ten feet apart horizontally,and shall be separated by undisturbed or compacted earth. The water service pipe may be placed in the same trench with the building drain and building sewer if the conditions listed below are met: A. Local conditions prevent a lateral separation of ten feet, B. The bottom of the water service pipe at all points shall be at least 18 inches above the top of the sewer line at its highest point. All water and sewer services must be inspected an approved by the building inspector prior to backfrlling. C. The water service pipe shall be placed on a solid shelf,excavated at one side of the common trench, and shall have no joints from the buffalo box to the water meter inside the house;and D. The material and joints of sewer and water service pipe shall be installed in such a manner, and shall posses the necessary strength and durability to prevent the escape of solids, liquids, and gasses there from under all known adverse conditions, such as corrosion, strains due to temperature changes, settlement, vibrations,and superimposed loads. 10. Depth of bury shall be 5'6" below finish grade. No joints will be allowed between the corporation stop and the curb stop. 11. All watermain shall be looped and double fed, and shall be extended to the far limits of the development, and in size appropriate for future development, as directed by the City Engineer. Recapture and over-sizing may be applicable. 12. The developer shall reimburse the City of Yorkville for the cost of water to fill and test new watermains,and also for the cost of laboratory tests after chlorination. The water cost shall be at the bulk rate charged by the City of Yorkville at that time. The volume of water shall be calculated as the volume of two and one-half times the lengths and diameters of new watermains. 13. Watermain proposed to cross existing city streets shall be constructed by directional boring. Open-cut construction shall not be allowed without consent from the Public Works Director. 14. Connections to existing watermains shall employ line stops to minimize the disruption of service to existing residents. 5-14 Standard Specifications for Improvements SANITARY SEWER SYSTEM A complete sanitary sewer system is required for all new development. The minimum internal size of sanitary sewer main shall be eight inches in diameter. The top of the sewer main shall be a minimum of three feet lower than the lowest floor elevation at all service connection locations,but not less than eight feet below finished grade, wherever possible. Should the sewers serving a particular development not be deep enough to serve the basement,as noted above,then overhead plumbing will be required. However, all levels of the building must be served by gravity, with only the below-grade levels being served by a pump unit. The City Engineer may require that certain buildings not have subgrade levels due to special situations. The sanitary sewer shall be extended to the development's far extremes, as directed by the City Engineer,for proper and orderly growth. The city Engineer will also direct the sizing and grades for the sewer,so as to fit the overall plan for the City. The City strongly discourages the use of lift stations, but if the City Engineer approves the use of a public lift station, the following shall be required as a minimum: A. The pumps shall be submersible,with a back up pump and well-designed wet well. B. The station building shall be a brick structure with conventional-pitched roofing and paved access. The building shall comply with all International Building Code regulations, and shall be heated and ventilated. The subdivider shall follow normal building permit procedures,and pay the normal fees for construction of the lift station building. C. The unit will be equipped with a back-up power source,utilizing natural gas as a fuel,and can operate on manual or fully automatic mode,complete with a variable exercise mode. D. The motor control center shall have a solid-state duplex logic. Sewage level in the wet well shall be measured with a pressure transducer. A dial-out alarm system matching that currently in use in the City shall be provided. E. The City Engineer must approve any and all lift stations, and may require other improvements. F. There shall be good-quality noise control, and all electronic components shall be explosion- proof. G. Force mains shall be sized to carry the initial, intermediate, and ultimate flow rates from the tributary area, at a velocity of between 3.0 and 6.0 feet per second. Material shall be watermain quality Ductile Iron with polyethylene encasement. Gate valves in vaults shall be constructed in the force main at intervals not exceeding 600 feet,to allow quick isolation in the event of a leak. Blow-off valves in vaults shall be constructed at high points in the force main, and shall discharge to sanitary sewers, where possible. Force mains shall be tested at 150-psi for two hours,similar to watermain testing. H. The sub-divider shall maintain an inventory of each size and type fuse,relay,and other plug- in type devices used in the lift station motor control center, as recommended by the manufacturer. These items shall be housed in a wall mounted metal cabinet. The subdivider shall also supply a heavy-duty free standing metal shelf with not less than square feet of shelf space,and one(1)fire extinguisher rated for Type A,B,and C fires. I. The sub-divider shall provide start-up training to the Public Works Department personnel,and shall provide three sets of Operations and Maintenance Manuals for all equipment at the lift station. J. Underground conduit shall be heavy-wall PVC. S-15 Standard Specifications for Improvements K. The exterior of the wet well shall be waterproofed. The City may require the wet well to have a minimum internal diameter of up to eight feet. Sewer construction cannot start until the Illinois Environmental Pollution Agency (1EPA) has notified the City Engineer that approvals have been secured. Sanitary sewer pipe shall be PVC plastic pipe,with a minimum SDR 26. All pipe and fittings shall be pressure rated in accordance with ASTM D-2241 and ASTM D-3139 (per AWWA C-900)for sizes 6-15 inches. Solvent joints are not permitted. All public sanitary sewers will be air and mandrel tested(7-point minimum)by the developer, at his expense, under the supervision of the City Engineer. One copy of the report shall be forwarded to the Yorkville-Bristol Sanitary District,and one report shall be forwarded to the City Engineer. All testing will be done in conformance with the"Standard Specifications For Water and Sewer Main Construction in Illinois",current edition. All public sanitary sewers shall be internally televised in color and recorded on videotape and written log by the developer,at his expense,under the supervision of the.City Engineer,.to ensure that the sewers are straight,unbroken,tight,and flawless. There must be good-quality lighting for a sharp and clear image of all sewer segments. Poor quality images will result in re-televising the system, at the developer's expense. The videotape must clearly mark the segment being televised through manhole numbering, and the image must clearly identify the footage as it progresses through the pipe. One copy of the complete videotapes and written log shall be forwarded to the Yorkville-Bristol Sanitary District,and one complete set shall be forwarded to the City Engineer. All manholes will be required to be internally vacuum tested by the developer, at his expense, under the supervision of the Engineer. This test will check the integrity of the complete structure, from the invert to the casting, including all adjusting rings. One copy of the test results shall be forwarded to the Yorkville-Bristol Sanitary District, and one copy shall be forwarded to the City Engineer. Vacuum testing of•each manhole shall be carried out immediately after assembly backfilling,and rough grading,and shall be witnessed and approved by the City Engineer. All lift holes shall be plugged with an approved non-shrinking grout. No grout will be placed in the horizontal joints before testing. All pipes entering the manhole shall be plugged, taking care to securely brace the plugs from being drawn into the manhole. The test head shall be placed at the inside of the top of the casting and the seal inflated in accordance with the manufacturer's recommendations. A vacuum of ten inches of mercury shall be drawn and the vacuum pump shut off. With the valve closed,the time shall be measured for the vacuum to drop to nine inches. The manhole shall pass if the time is greater-than 60 seconds for a 48-inch diameter manhole, 75 seconds for a 60-inch manhole, and 90 seconds for a 72-inch manhole. All manhole castings shall be Neenah No.R-1030 frame,East Jordan No. 105123,and Type B cover,or approved equal. If the manhole fails the initial test,necessary repairs shall be made with a non-shrink grout,while the vacuum is still being drawn. Retesting shall proceed until a satisfactory test result is obtained. If the rim of a sanitary manhole needs to be reset or adjusted after successful vacuum testing,but before the expiration oft eh one-year warranty period, it shall be sealed and adjusted properly in the presence of the City Engineer. Failure to do so will require the manhole to be vacuum tested again. All manhole frames shall be Neenah No. R-1030, East Jordan No., 105123, or approved equal, with Type B covers. All Type B covers shall have"City of Yorkville"and"Sanitary"cast into the lid, and shall have concealed pick holes with a machined surface and watertight rubber gasket seals. All manhole segments,including the frame and adjusting rings,shall be set with butyl rope joint sealant. Manholes shall be minimum four-foot diameter, and shall not be located in pavement,curb,gutter,or sidewalk. S-16 Standard Specifications for Improvements All sanitary sewer manholes shall be provided with approved cast in place rubber boots (flexible manhole sleeve), having a nominal wall thickness of 3/16"with a ribbed concrete configuration and with stainless steel binding straps,properly sized and installed for all conduits. All manholes shall be reinforced precast concrete, and shall be located at intersections and spaced at a maximum interval of 300 feet, except that a closer spacing may be required for special conditions. The maximum allowable amount of adjusting rings shall be eight inches in height using as few rings as possible. All manholes shall be marked at the time of construction with a four-inch by four-inch hardwood post neatly installed vertically and with a minimum three-feet bury and a minimum four-foot exposed. The top one-foot of the post shall be neatly painted white. Wells and septic systems are allowed in Estate-residential developments that are not within 250 feet of water and/or sewer service. When each lot is within 250 feet of water and/or service,that lot may maintain their septic and/or well only until failure of the septic or well. At that time the lot must,if within 250 feet of the sewer and/or water line hook-up to the sewer and/or water,as the case may be, connect to the City utilities at the lot owner's sole expense. After connection to the City Sanitary Sewer System, individual septic fields shall be abandoned by pumping out the tank, knocking in the cover, and filling with dirt or stone in accordance with Health Department regulations. TRAFFIC STUDY A traffic study may be required,and shall include: 1. Levels of service for existing conditions; 2. Levels of service for post-construction conditions; 3. All calculations shall be conducted according to the"Highway Capacity Manual"; 4. Recommendations as to additional/limited access,additional lanes,signalization,etc. If the City of Yorkville requires a traffic study for a development,that study will be contracted for by the City, and paid for by the developer. The developer shall establish a Traffic Study deposit with the City of Yorkville, in an amount to be determined by the City Engineer, The City shall return any unused portion of the deposit to the developer upon approval of a Final Plat or Site Plan. If the land use plan of the development changes during the approval process,the developer may be required to make additional deposits to fund re-analysis and revisions to the Traffic Study. The need or requirement for a traffic impact study shall be determined during the concept or preliminary planning stage of the proposed development. The developer/subdivider shall meet with City of Yorkville officials during one of these stages for the purpose of determining the traffic study requirements. When the City of Yorkville requires that a traffic study be prepared based upon the above, the study shall include, but not be limited to, addressing the following issues: INTRODUCTION: A general description of the proposed development, including it's size, location,the political jurisdiction in which the site is located,the boundary limits of the study area, and any other information needed to aide in the review of the development's traffic impacts. PROJECT DESCRIPTION: A description of the existing and proposed land uses of the development. If alternative land uses are being proposed, the highest trip generation uses shall be assigned for each land use. SITE ACCESSIBILITY: A clear and concise description of the proposed ingress/egress points to the proposed development,including a sight distance analysis. S-17 Standard Specifications for Improvements EXISTING EXTERNAL ROADWAY NETWORK: A description of the existing external roadway networking the vicinity of the proposed development,to include functional classification, primary traffic control devices, signalized intersections, roadway configurations, geometric features (curves and grades), lane usage,parking regulations, street lighting, driveways servicing sites across from or adjacent to the site, and right-of-way data. The area of influence shall be determined by the traffic generated from the site, the trip distribution of traffic, and the trip assignment of the traffic generated by the development over the surrounding area road network. EXISTING AM. PM. & TOTAL DAILY TRAFFIC VOLUMES: Existing AM, PM, and total daily traffic volumes for access driveways (if existing),intersections,and the roadway network in the site vicinity shall be determined and displayed on a graphic(s)in the final report. To determine AM and PM existing traffic volumes, machine counts and/or manual counts shall be conducted during a three-hour period of the morning, between approximately 6:00 AM to 9:00 AM of an average or typical weekday,and also between approximately 3:00 PM to 6:00 PM, on an average or typical weekday. Peak hour counts may be required on Saturday and/or Sunday, depending on the proposed land use. All AM and PM peak hour counts shall be recorded and summarized in fifteen-minute increments, and be included in the Appendix'of the final report. Manual counts shall include vehicle classifications, i.e. passenger cars, single-unit,multi-unit trucks and buses. Traffic counts shall show both entering and exiting traffic at the proposed access points (if existing),in addition to turning and through traffic movements at critical intersections. TRIP GENERATION RATES AND VOLUMES: Trip generation rates and volumes for each type of proposed land use shall be determined for the AM and PM peak hours, and total daily volumes may be required on Saturday and/or Sunday, depending on the proposed land use. The trip generation rates shall be calculated from the latest data available contained in the Institute of Transportation Engineer's "Trip Generation Manual". If trip generation rates for a specific land use are not available from the "Trip Generation Manual", the United City of Yorkville shall approve the substitute rates. SITE-GENERATED TRIP DISTRIBUTION & ASSIGNMENT: The most logically traveled routes in the vicinity of the development shall be used for trip distribution and assignment purposes. The directional distribution of site-generated traffic approaching and departing the development should be shown in both graphic and tabular form. All assumptions used in the determination of distribution and assignment shall be clearly stated. EXISTING. PLUS SITE-GENERATED TRAFFIC VOLUMES: Existing, plus site-generated traffic volumes for the AM and PM peak hours, and total daily traffic for access drives, intersections, and the roadway network in the site vicinity shall be determined and displayed on a graphic(s) in the final report. Traffic volumes shall show both entering and exiting traffic at the proposed access points, in addition to turning and through traffic movements at critical intersections. FUTURE TRAFFIC (EXISTING. PLUS SITE-GENERATED) VOLUMES: Future traffic (existing,plus site-generated traffic volumes) for the AM and PM peak hours, and the total daily traffic for access drives,intersections,and roadway network in the site vicinity shall be determined and displayed on a graphic(s) in the final report. Projected increases in the external (non site- related)roadway traffic must also be determined. The selection of a horizon year for which traffic operation conditions are to be characterized may be considered as the date full build-out and occupancy is achieved. If the project is a large multi-phased development in which several stages of development activity are planned,a number of horizon years may be required,that correspond to the bringing on line of major development phases. Horizon dates should be times to coincide with major stages of the overall project, or to coincide with increments of area transportation system improvements. S-18 Standard Specifications for Improvements INTERSECTION CAPACITY ANALYSIS• Proposed access driveways and influenced intersections shall be subject to an existing, plus projected, capacity analysis. Projected traffic conditions shall include the effects of any committed developments within the influenced area. The existing and projected levels of service derived from the analysis shall be used to aid in the evaluation of design and operation alternatives of the access driveways and influenced intersections. The capacity analysis shall be in accordance with the techniques described in the most recent edition of the Transportation Research Board's "Highway Capacity Manual", Special Report 209. SIGNALIZATION WARRANTS- If it is anticipated that the development's driveway(s) or existing external non-signalized intersections will satisfy signalization warrants,a warrant analysis shall be conducted,using the projected volumes determined from the trip-generation. The results of such an analysis shall be tabulated in the traffic impact study. CONCLUSIONS AND RECOMMENDATIONS: Clear and concise descriptions of the findings shall be presented in the final report. These findings shall include all recommended improvements for access facilities, internal roadways and intersections, and external roadway and intersection improvements. S-19 Standard Specifications for Improvements DRIVEWAY AND PARKING LOT PAVING ALL DRIVEWAYS AND PARKING LOTS SHALL BE PAVED AS PER THE FOLLOWING SPECIFICATIONS: 1. ASPHALT: A. RESIDENTIAL Two-inch I-11 bituminous concrete surface, over eight-inches (minimum) of compacted CA6 limestone or crushed gravel. B. COMMERCLUANDUSTRIAL Three-inch I-11 bituminous concrete surface, over ten-inches (minimum) of compacted CA6 limestone or crushed gravel. 2. CONCRETE: A. RESIDENTIAL Six-inch Class X, over six-inches (minimum) of compacted CA6 limestone or crushed gravel. B. COMMERCIAL/INDUSTRIAL Eight-inch Class X,over eight-inches of compacted CA6 limestone or crushed gravel. 3. PAVING BRICK: A. RESIDENTIAL Paving brick over one inch of sand and eight inches of compacted CA6 limestone or crushed gravel. 4. SEALCOAT: A. COMMERCIAL/INDUSTRIAL An A3 seal coat, as defined by the IDOT's Standard Specifications for Road and Bridge Construction, may be allowed on areas behind the building, when used as a temporary surface, not to exceed three years, after which it must be paved to the above specifications. The same base should be ten inches (minimum) of compacted CA6 limestone or crushed gravel. S-20 Standard Specifications for Improvements This Resolution shall be in full force and effect form and after its due passage, approval,and publication,as provided by law. Passed and approved by the Mayor of the United City of Yorkville,Kendall County,Illinois, This Aj�)- day of�- ,201=8 Mayor Passed and approved by the City Council of the United City of Yorkville, Kendall County, Illinois, This day o ,20dA ATTEST: City Clerk SEAL RICHARD STICKA WANDA OHARE VALERIE BURR LARRY KOT MARTY MUNNS PAUL JAMES 7OE BESCO � ROSE SPEARS S-21 Y NextGeneration TRANSMITTAL. SHEET TO: FROM: Joe Wywrot Danielle M.Dash COMPANY: DATE: The United City of Yorkville 6/16/10 ADDRESS: PHONE NUMBER: 800 Game Farm Road (630)384-6440 x 124 FAX NUMBER: Yorkville,IL 60560 (630) 653-0194 PHONE NUMBER: (630) 553-8527 ddash a nxtgendev.com RE: Windett Ridge—Bond Reduction Riders NO. PAGES DATE DESCRIPTION 1 1 6/8/10 Bond#B21878117 (Earthwork&Erosion Control): Assumption of Liability Certificate 1 3 Effective Bond #B21878117 (Earthwork&Erosion Control): 12/22/09 Bond Reduction Rider 1 3 Effective Bond #1004373 (Subdivision Impro-vements): 12/22/09 Bond Reduction Rider Please find enclosed the original Reduction Riders for the Windett Ridge improvement bonds. The bonds were reduced by City Council last December, however it takes the insurance companies time to process the paperwork. 'Bank you, Danielle cc: Sunset Hill Corporation—Allison McDonald NEXT GENERATION DEVELOPMENT, LL.0 975 E. 22ND STREET, SUITE 200, WI-IEATON, ILLINOIS 60189 STPAUL TRAVELERS Assumption of Liability Certificate Obligee: United City of Yorkville Principal: Wiseman-Hughes Enterprises, Inc. This certifies that, in consideration of the agreements and covenants herein contained and other good and valuable consideration,Travelers Indemnity Company hereby assumes liability as Surety under Gulf Insurance Company Bond Number 821878117 executed and previously filed by Gulf Insurance Company hereinafter referred to as the Company, in favor of the above-named Obligee. By issuance of this Certificate, it is agreed: 1. That the liability of under said bond (a)shall be subject to all of the terms, conditions, limitations and warranties contained in said bond and any amendment thereto or agreement between the Obligee and the Company affecting the same; and (b)shall in no event be greater than would have been the liability of the Company had this Certificate not been issued. 2. That all rights of the Company,which would have been available to the Company by reason of its suretyship under the aforementioned bond, or otherwise, if this Certificate had not been executed, shall inure to the benefit of and be fully enforceable by Travelers Indemnity Company. 3. This assumption of liability by Travelers Indemnity Company under the said bond is effective as of the date hereof and the liability of the Company under the said bond is simultaneouslyterminated hereby to the extent that such liability is assumed by Travelers Indemnity Company. " 4. Signed and dated this 8th day of June, 2 10 Travelers emnity Compan By: / T iese M. Pisci tto, Attorney,�ln;Fact '..I J `3 i The Travelers Indemnity Company Bond Reduction Rider To be attached to and form a part of Bond No.B21878117 Effective: 5/30/2003 Bond Amount: $278,359.05 Executed by: Wiseman-Hughes Enterprises, Inc. as Principal and by: The Travelers Indemnity Company as Surety in favor of United City of Yorkville, IL as Obligee in consideration of the mutual agreements herein contained,the Principal and Surety hereby consent to: Reducing the bond amount from $278,359.05 to $142,937.37 Nothing herein contained shall vary, alter or extend any provision or condition of this bond except as herein expressly stated. This rider is effective 12/22/2009 Signed and Sealed: June 8, 2010 Wiseman-Hughes Enterprise , Inc. Principal By: ` The a eltrs:Indemnit ompany Suret B�; Tan'Tdno.M.Pisciotto,At orney-in-Fact T11E 'I' WELERS INDEMNITY COK ANY HARTFORD, CONNECTIC(JT If necessary,validation of this power of attorney is available at(860)277-3911 POWER OF ATTORNEY KNOW ALL ALIEN BY THESE PRESENTS: That THE TRAVELERS INDEMNITY COMPANY, a corporation of the State of Connecticut, does hereby make, constitute and appoint: James 1. Moore,Stephen T. Kazmer, Bonnie Kruse, Peggy Faust, Dawn L. Morgan, Kelly A. Gardner,Jennifer J. McComb, Elaine Marcus, Melissa A.Schmidt,Irene Diaz, Tariese M. Pisciotto, and Heather A. Beck, of Westmont, Illinois, its true and lawful Attoruey(s)-in-Fact, with full power and authority, for and on behalf of the Company as surety, to execute and deliver and affix the seal of the Company thereto,if a seal is required, bonds, undertakings, recognizances,consents of surety or other written obligations in the nature thereof,as follows: Any and all bonds, undertakings, recognizances, consents of surety or other written obligations in the nature thereof.., and to bind THE TRAVELERS INDEMNITY COMPANY thereby, and all of the acts of said Attorney(s)-in-Fact, pursuant to these presents,are hereby ratified and confirmed. This appointment is made under and by authority of the following Resolutions adopted by the Board of Directors of THE TRAVELERS INDEMNITY COMPANY at a meeting duly called and held on the Ist day of October, 1985 which Resolutions are now in full force and effect: VOTED: That the Chairman of the Board,the President,any Executive Vice President,any Senior Vice President,any Vice President,any Second Vice President, the Corporate Secretary or any Department Secretary may appoint attomeys-in-fact or agents with power and authority,as defined or limited in their respective powers of attorney,for and on behalf of the Company to execute and deliver,and affix the seal of the Company thereto,bonds,undertakings,recognizances,consents of surety or other written obligations in the nature thereof and any of said officers may remove any such attorney-in-Fact or agent and revoke the power and authority given to him. VOTED: That any bond,undertaking,recognizance,consent of surety or written obligation in the nature thereof shall be valid and binding upon the Company when signed by the Chairman of the Board,the President,any Executive Vice President,any Senior Vice President,any Vice President or any Second Vice President and duly attested and sealed, if a seal is required, by the Corporate Secretary or ally Department Secretary or any Assistant Corporate Secretary or any Assistant Department Secretary,or shall be valid and binding upon the Company when duly executed and sealed, if a seal is required,by a duly authorized attorney-in-fact or agent,pursuant to and within the limits of the authority granted by his or her power orattorney. This power of attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of THE TRAVELERS INDEMNITY COMPANY at a meeting duly called and held on the 1st day of October, 1985: VOTED: That the signature of any officer authorized by Resolutions of this board and the Company seal may be affixed by facsimile to any power of attorney or special power of attorney or certification of either given for the execution of any bond,undertaking,recognizance or other written obligation in the nature thereof, such signature and seal, when so used being hereby adopted by the Company as the - original signature of such officer and the original seal ofthe Company,to be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS WHEREOF, THE TRAVELERS INDEMNITY COMPANY has caused these presents to be signed by its proper officer and its corporate seal to be hereunto affixed this 14th day of October in the year 2009. %itA D E THE TRAVELERS INDEMNITY COMPANY �,w`� ►.e C% SEAL Senior Vice President, Bond & Financial Products S-2242 Rev.(1-03)Printed in U.S.A. STATE OF CONNECTICUT,COUNTY OF HARTFORD-SS: On this 14th day of October in the year 2009 before me personally came GEORGE W.THOMPSON to me known, who, being by me duly sworn, did depose and say: that he resides in the State of Connecticut; that he is Senior Vice President, (Bond & Financial Products) of THE TRAVELERS INDEMNITY COMPANY, the corporation described in and which executed the above instrument; that he signed his name thereto by the above quoted authority; that ire knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal, and that it was so affixed by authority of his office under the by-laws of said corporation. V-\aALJL My commission expires June 30, 2011 Notary.Public Marie C.Tetreault CERTIFICATION I, Kori M. Johanson, Assistant Secretary (Bond & Financial Products) of THE TRAVELERS INDEMNITY COMPANY, certify that the foregoing power of attorney, and the above quoted Resolutions of the Board of Directors of October 1, 1985 have not been abridged or revoked and are now in full force and effect. Signed and Sealed at Hartford,Connecticut,this 9th day of dune 20 10 `N D.<M,V6.n Cie S E A L 3 / r�: ♦..r r 4 Kori M. Johanson,Assistant Secretary Bond & Financial Products S-2242 Rev.(1-03)Printed in U.S.A. State of Illinois} } ss. County of DuPage } On June 8, 2010, before me,Dawn L. Morgan, a Notary Public in and for said County and State,residing therein, duly commissioned and sworn,personally appeared Tariese M. Pisciotto known to me to be Attorney-in-Fact of The Travelers Indemnity Company the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal,the day and year stated in this certificate above. My Commission Expires March 29, 2012 OFFICIAL SEAL DAWN L MORGAN L/i NOTARY PUBLI:-STATE OF ILLINOIS Dawn L.Morgan,Notary P blic MY COMMISSION EXPIRES:03l28,12 11 I Commission No. 318533 Lexon Insurance Company Band Reduction Rider To be attached to and form a part of Bond No. 1004373 Effective: 1/30/2004 Bond Amount: $443,427.45 Executed by_ Wiseman-Hughes Enterprises, Inc. as Principal and by: Lexon Insurance Company as Surety in favor of United City of Yorkville, IL as Obligee in consideration of the mutual agreements herein contained,the Principal and Surety hereby consent.to: Reducing the bond amount from$443,427.45 to $227,700.00 Nothing herein contained shall vary, alter or extend any provision or condition of this bond except as herein expressly stated. This rider is effective 12/22/2009 Signed and Sealed: June 8, 2010 Wiseman-Hughes Enterprises, In Princ' al Zy _V ce Comp T se M. Pisciotto, Attorney-in-F ct POWER OF ATTORNEY Lx - 71002 Lexon Insurance Company KNOW ALL MEN BY THESE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint: James L Moore.Bonnie Kruse,Steohen T.Kazmcr,Dawn L.Moran,Peggy Faust,************* Kelly A.GardneS Elaine Marcus,Jennifer 1.McComb,Melissa Schmidt,Joel E.Speckman,Heather A Beck,Tariese M.Pisciotto**«sss*ssssssss**sssss�s its true and lawful Attorney(s)-In-Fact to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1st day of July, 2003 as follows: Resolved, that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds,undertakings, policies, contracts of indemnity or other writings obligatory in nature of a bond not to exceed$2,500,000.00,Two-million five hundred thousand dollars,which the Company might execute through its duly elected officers, and affix the seal of the Company thereto. Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company.Any Attorney-In-Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted,and the signature of the Vice President,and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certificate so executed and sealed shall,with respect to any bond of undertaking to which it is attached,continue to be valid and binding on the Company, IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate Seal to be affixed this 2nd day of July, 2003. LEXON INSURANCE COMPANY TEXAS • p _,,�_ X i INSURANCE Z BY__����5 i COMPANY r Y David E. Campbell ••• President ACKNOWLEDGEMENT On this 2nd day of July,2003,before me,personally came David E.Campbell to me known,who being duly sworn,did depose and say that he Is the President of LEXON INSURANCE COMPANY,the corporation described in and which executed the above instrument;that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. "OFFICIAL SEAL" t MAUREEN K.AYE Notary Public,State of Illinois i My Commission Expires 09/2111.3 _ Maureen K,Aye CERTIFICATE Notary Public I, the undersigned, Secretary of LEXON INSURANCE COMPANY,A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the foregoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Sealed at Lombard, Illinois this 8th Day of June 20 10 0..' TEXAS •• 0 ,. r- X: INSURANCE Wj COMPANY ;'Z Y / tL- Donald D. Buchanan Secretary "WARNING:Any person who knowingly and with Intent to defraud any Insurance company or other person,files an application for insurance or statement of claim containing any materially false Information,or conceals for the purpose of misleading,information concerning any fact materi- al thereto,commits a fraudulent insurance act,which Is a crime and subjects such person to criminal and civil penalties." ix State of Illinois} } ss. County of DuPage } On June 8. 2_010, before me,Dawn L. Morgan, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn, personally appeared Tariese M. Pisciotto known to me to be Attorney-in-Fact of Lexon Insurance Company the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal,the day and year stated in this certificate above. My Commission Expires March 29, 2012 OFFICIAL SEAL , -, DAWN L MORGAN NOTARY PUBLIC-STATE OF ILLINOIS MY COMMISSION EXPIRES:03129/12 Dawn L. Morgan,Notary Ol iblic Commission No. 318533 E C/i -�� 0 United City of Yorkville County Seat of Kendall County i� ,+� 800 Game Farm Road op p� ,/a Yorkville, Illinois, 60560 <14E X Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.vorkville.il.us February 17, 2010 Ms. Allison McDonald Sunset Hill Corporation Vice President/Asset Manager OREO Central Region 1000 S. York Road, 3ra floor Elmhurst, Illinois 60126 Re: Windett Ridge- Partial Final Acceptance Dear Ms. McDonald: At their meeting on December 22, 2009, the Yorkville City Council partially accepted the public improvements for the referenced development for ownership and maintenance, as described in the attached bill of sale. The City Council also approved reductions for the two bonds established for this development. Gulf Insurance Company Bond No.B21878117 was reduced by the amount of$135,421.68; the remaining amount of that bond is $142,937.37. Lexon Insurance Company Bond No.]004373 was reduced by the amount of$215,727.45; the remaining amount of that bond is $227,700.00. The accepted infrastructure will be covered by a one-year warranty period, which will expire on December 22, 2010. If you have any questions regarding this matter,please call me at 630-553-8527. Very truly yo rs, Joseph Wywrot City Engineer Cc: Bart Olson, City Administrator Eric Dhuse, Director of Public Works Danielle Dash,Next Generation Development, LLC BILL OF SALE Seller, Sunset Hill Corporation, a Virginia corporation, in consideration of One and No/100 Dollar($1.00),receipt hereby acknowledged, does hereby sell,assign,transfer and convey to the Buyer,The United City of Yorkville,an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560,the following personal property to wit described in Exhibit A attached hereto for the development known as Windett Ridge Unit 1, Yorkville, Illinois. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property,that said property is free and clear of all liens,charges and encumbrances, and that Seller has full right,power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this bill of sale at 1000 S. York Road, Elmhurst, Illinois,this t (� Uay of February, 2010. SUNSET HILL CORPORATION, a Virginia corporation Alliso McDonald,Vice Pre STATE OF ILLINOIS ) COUNTY OFI)u�w v-) On this \C iii- day of February,2010,before me a Notary Public within and for said County and State,personally appeared Allison McDonald,to me personally known, who being by me duly sworn did say that he is the Vice President of Sunset Hill Corporation,the corporation named in the foregoing instrument, and that the instrument was signed on behalf of the corporation by authority of its Board of Directors and Allison McDonald acknowledged the instrument to be the free act and deed of the corporation. Notary Public 1�County My Commission is expires LA 1 Na Ito • �w2:•xrM�fL#ns�,r%w.G.K:r;s,ur..a-_—..ems,:: "OFFICIAL SEAL" BARBARA HORSTMANN NOTARY PUBLIC,STATE OF ILLINOIS MY COMMISSION EXPIRES APRIL 18,2010 5263162.3 09148754 Exhibit A Windett Ridge Unit 1 —Partial Acceptance Roadways (from Sack-of-Curb to Back-of-Curb) Windett Ridge Road: Sta. 0+15 to Sta.25+22� Wythe Place: Sta. 0+22 to Sta.6+88 (entire road) Claremont Court: Sta. 0+00 to Sta. 9+00(entire road) Sutton Street: Sta. 0+15 to Sta. 19+54 Drayton Court: Sta. 0+00 to Sta. 3+73 (entire road) Winterthur Green: Sta. 0+00 to Sta.4+44(entire road) Coach Road: Sta. 0+15 to Sta. 1+50 Waverly Circle: Sta. 0+00 to Sta. 2+90(entire road) Utilities 8"watermain—744 LF 16"watermain—82 LF 8"sanitary sewer—720 LF 2' inlet—20 EA 2' catch basin—21 EA 4' storm manhole— 1 EA 12"storm sewer—830 LF 15"storm sewer—41 LF 18"storm sewer—30 LF 24"storm sewer—62 LF 30" storm sewer—90 LF 36" storm sewer—30 LF All water services,sanitary services, and streetlight cable located beneath the roadways listed above. 52631623 09148754 bit B ham: . ---------------- .......... 0 > > 0 ls� ❑ tf 'Cr t! [DV.- 0 �Zoo Q"n 0- 1 0 ID , Q Zf, D CL) CD % Av V& kkn o� o� G:1 M- SUtjLOv% A.% 47 C;7 a 0, C3 C�) 01> R i warranty Windett Ridge Unit 1 aranyropre The atals provided witht oranyr D oprosentation of accuracy,timeliness,Of completeness,It is the responsibility of the "Requester"to determine accuracy,timeliness,completeness,and OPWOPriateness of its use.The United City alYori'vi"makes Partial Acceptance warranties,expressed or implied,to the use,of the 1:'Ir..s -Map produced by United City of Yoj*vjjje GIs 11.1..........I..................... December 8, 2009 t�D C/p. N.t,,/ United City of Yorkville EST. *�J.,,. &1636 Count y Seat of Kendal! County 800 Game Farm Road 0 Yorkville, Illinois, 60560 <tE �`� Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.vorkville.il.us November 2,2009 Ms. Karen Purcell Bank of America OREO/Real Estate Sales 1000 S. York Road, 3rd floor Elmhurst, Illinois 60126 Re: Windett Ridge Dear Karen: At their meeting on October 13, 2009, the Yorkville City Council approved the concept of partial acceptance of public improvements in Windett Ridge. Work and acceptance will be based on the attached memo dated October 9, 2009. I would like to add the following clarifications to make sure that everyone understands what work is to be performed and what will be accepted. Punchlist work will be performed for the roadway and for utilities beneath the roadway along Windett Ridge Road (Route 47—Coach Road), Sutton Street (Windett Ridge Rd. — Fairfax Way), and all of Wythe Place, Claremont Court, Drayton Court, Winterthur Green, Coach Road, and Waverly Circle. Bank of America will repair these sections of roadway as required by the city and then pave the final lift of asphalt per the approved plans. Sanitary sewers and storm sewers that cross beneath the pavement within these right-of-ways will be televised and repaired as required. Bank of America will also construct a 1 S"storm sewer along the rear yards of the homes on the north side of Claremont Court in general conformance to the city's design which has been sent to you previously. Constriction will also include removal and replacement of existing fencing, landscaping, and various yard items placed by residents. The existing swale-will be restored to the city's satisfaction to adequately convey the major storm overflow. Grass restoration will be sod,pinned into place. Residents will be responsible for watering the grass. The city will accept the roadway pavement and curbing located within the right-of-ways listed above after paving of pavement repairs and surface course paving have been completed. The city will also accept those sections of sanitary sewer, storm sewer, and watennain that are located beneath these same roadways. One exception,however, will be for the existing curb at the parking lot on Wythe Place. The city will allow the depressed curb to remain in place for now,but when that parking lot is removed Bank of America or the successor developer will remove the depressed curb and replace it with barrier curb. Upon this acceptance the existing bonds will be reduced, based on the ratio of the length of roadway accepted to the total length of roadways in Windett Ridge Unit 1. A one-year warranty period will begin upon acceptance by City Council for the public infrastructure accepted. The remaining bonds will cover both accepted and unaccepted land improvements,but will not be reduced further at the end of the warranty period. Uncompleted punchlist items will remain the responsibility of the Bank of America or the successor developer. If you have any questions regarding this matter,please call me at (630) 553-8527. Very truly yours, -LjA_ Joseph Wywrot City Engineer Cc: Valerie Burd, Mayor Memorandum To: Mayor Surd and City Council From: Brendan McLaughlin, City Administrator Date: October 9, 2009 Subject: Windett Ridge Paving The bank group that currently owns Windett Ridge subdivision, Sunset Hill Corporation, has advised the City that they are authorizing their contractors to complete the roadway paving for portions of the subdivision subject to confirmation that the United City of Yorkville will accept ownership of these roads once these public Improvements are completed and accepted. We are awaiting a new letter to this effect. In the meantime, I have included their original letter and my latest e-mail seeking work to get started. In conversations with the Mayor, it appears that they are prepared to complete portions of the streets. The sections of road they are seeking are those which have the highest occupancy.The streets to be paved with the final lift of asphalt Include:Windett Ridge Road from Route 47 to just past Coach Road, Sutton Street from Windett Ridge Road to Fairfax Way along with Claremont Court, Drayton Court, Coach Road, Winterthur Court, Wythe Place, and Waverly Circle. Sunset Hill Corporation is seeking City Council confirmation that the United City of Yorkville will accept these streets and the related utilities within the Right of Way following construction and inspection. The city will agree that street trees and sidewalks will not have to be installed at this time in order for the streets (curb to curb) and related utilities to be accepted. f=ollowing acceptance the Letters of Credit posted would be reduced to reflect the any remaining work to be completed. If acceptable to the City Council, a motion would be in order to confirm the position of the City Council that the City will accept ownership of the completed public improvements following inspection by the City Engineer. Scwl-h L o d<I f';u 1 i ..l Ms. Valerie Burd Mayor United City of Yorkville County Seat of Kendall County 800 Game Farm Road Yorkville, Illinois 60560 Re: Windett Ridge Subdivision Dear Ms. Burd: I am in receipt of Joe Wyrot's letter dated October 22, 2009. I am sending this response to clarify some points and include other items I had discussed with Brendan McLaughlin that I believe are significant to our agreement. The October 22, 2009 letter described the terms and conditions upon which the City will accept the roadway pavement and curbing located within the right-of-ways of the following roadways Windett Ridge Road (Route 47 - Coach Road), Sutton Street (Windett Ridge Rd. - Fairfax Way), and all of Wythe PIace, Claremont Court, Drayton Court, Winterthur Green, Coach Road, and Waverly Circle (collectively the"Roadways"). The City will also accept those sections of sanitary sewer, storm sewer, and waterimain that are located beneath the Roadways. The work to be performed in exchange for the foregoing will be performed by the current owner, Sunset Hill Corporation("SHC"); specifically, SHC will repair those sections of the Roadways as required by the City in accordance with the April 9, 2009 punchlist prepared by the City. Following the repairs, SHC will pave the final lift of asphalt per the approved plans. Sanitary sewers and storm sewers that cross beneath the pavement within the Roadways will be televised and repaired as required. One exception, however, would be for the existing curb at the parking lot on Wythe Place. The City will allow the depressed curb to remain in place for now, but when that parking lot is removed by the current owner or the successor developer will remove the depressed curb and replace it with barrier curb. Upon acceptance of the Roadways, the existing bonds securing the foregoing work will be released and the City will waive the one-year warranty period along with the posting of a maintenance bond. Following acceptance of the Roadways, SHC will construct a 15"storm. sewer along the rear yards of the homes on the north side of Claremont Court in general conformance to the City's design. Construction will also include removal and replacement of existing fencing, landscaping, and various yard items placed by residents. SHC will also restore the existing swale to the City's satisfaction to adequately convey the major storm overflow. Grass restoration will be sod,pinned into place. In consideration of the performance of the foregoing work, the City will not require SHC to perform additional punchlist work until such time as SHC, or its successor, commences further development within the subdivision. If these terms are acceptable, kindly sign the enclosed copy of this letter to evidence the City's agreement. Ver ,trul your Sunset Hill Co poration By: Karen Purcell cc: Joseph Wywrot Accepted: Jam` 4 Memorandum EST.{ " 1836 To: Brendan McLaughlin, City N4ministrator From: Joe Wywrot, City Engineer C �p CC: Lisa Pickering,Deputy City C k Date: May 13,2009 Subject: Windett Ridge-Update This memo documents recent discussions with the developer and contact with residents regarding issues for the Windett Ridge subdivision. Ward 1 meetings were held on March 5th and April 30th,2009. The March 5th meeting was primarily to discuss issues in the Raintree Village development,but there were some residents of Windett Ridge present. The follow-up meeting on April 30th was to discuss Windett Ridge. Resident concerns at that meeting varied from paving of the roadway surface course,to drainage issues along Claremont Court and Drayton Court,to standing water and weeds on vacant lots,to gaps in sidewalks where homes have not yet been constructed. Similar concerns were raised by many residents at the May 12'h City Council meeting. In March we began preparing the punchlists for the development as well at the associated Route 47 improvements. Those punchlists were forwarded to the developer,Wiseman-Hughes Enterprises, Inc., on April 7,2009 and March 13,2009,respectively. We also generated a schedule for completing the punchlist work, as follows: Dates Activi March Meet w/developer to discuss timeline and scope of work. March-April Prepare Unit 1 and Route 47 punchlists. Forward punchlist to developer. June Complete easement issues with Commonwealth Edison. July Obtain IDOT sign-off for Route 47 improvements. May—November Developer completes punchlist. May—July Monitor developer progress on punchlist.If developer falls behind schedule,contact bond companies. Meetings with the developer,Wiseman-Hughes Enterprises,Inc.,were held on March 110'and May 12'h. Both meetings were to discuss the status of the development and the need to complete punchlist work in 2009. In between these meetings there were numerous phone conversations with the developer to discuss various issues, such as punchlist work and the status of the development. At the March 11'h meeting,the developer informed us that Bank of America will be assuming ownership of the development by the end of May, 2009. Wiseman-Hughes will act as their project manager through the end of 2009 and possibly into 2010 if the bank continues to hold the property. The bank has approval authority over any decision to spend money in the development, even prior to them assuming ownership of the development. We informed the developer that pavement repairs were needed in many areas. The developer obtained approval from the bank and these areas were patched on May 7th.In additional, some erosion control work was performed earlier this week. At the May 12th meeting,the developer re-iterated the ownership status of the development. They also stated that they have been funding the HOA,even though there are many Winded Ridge residents that are not doing so. There was continuing discussion about the rearyard drainage along Claremont Court,with the developer stating that it was constructed per plan. The city's response was that the residents were not made aware that there would be such a high flowrate of stormwater through their rear yards prior to purchasing their lots. The developer stated that was untrue, and that all of those residents were made aware of the drainage swale prior to purchasing their lots. The developer also stated that the erosion occurring along this swale was due to some homeowners putting in fences that block the flow of stormwater and forces it to pass beneath the fences at higher velocities,thereby resulting in erosion.The developer asked the city for a shortlist of high-concern punchlist items that they will take to the bank to request approval for funding. Those items are: 1) Paving of surface course, along with related repairs to utilities and existing pavement that must occur beforehand. 2) Standing water on vacant lots. 3) Creation of a maintenance plan for all vacant lots. 4) Claremont Court rearyard drainage issue. 5) Construction of temporary sidewalk across approximately 12 vacant lots to create continuous sidewalk on at least one side of the street where existing homes are located. The developer will meet with the bank on May 20th, and we have tentatively scheduled a follow- up meeting with them on May 27`h. Please place this item on the May 19, 2009 Public Works Committee agenda for discussion. raGbif WKa'o(' - Insurame Group 3055 Lebanon Road,Suite 3-1100,Building Three Nashville,TN 37214 SUBDIVISION PERFORMANCE BOND Bond No. B21878117 KNOW ALL MEN BY THESE PRESENTS,that we Wiseman-Hughes Enterprises,Inc.,975 W_.22ad St.,Wheaton;IL 60187 Wheaton- as Principal,and Gulf Insurance Company,authorized to do business in the state of Connecticut as Surety,and having an office at 3055 Lebanon Road, Suite 3-1100,Building Three,Nashville,Tennessee 37214,as Surety,are held and firmly bound unto United Cif of Yorkville located at 800 Game Farm Rd.,Yorkville, One Million Three Hundred'1'hirt ,Thousand One Hundred Fift Six and 30/100 as Obligee,in the penal sum of - —� -- -- --- --.z _______. Dollars ($ 1,330,156.30 for the payment of which sum well and truly to be made,we bind ourselves,our heirs,executors,administrators,successors and ) assigns,jointly and severally,firmly by these presents; WHEREAS, the above bounden principal has been granted approval by the named obligee for Earthwork and Erosion control at Windett Ridge as set forth at a meeting of the Planning Board on� _ g for final revision. United CitY of Yorkv:lle N`TOW,THEREFORE,the condition of the above obligation is such,that if the said Principal shall complete the above improvements in accordance with the plans and.specifications prepared by within 2 year(s)period from the date thereof;and shall indemnify and save harmless the Town from all costs and damages which it may suffer by reasort of failure to do so,and fully reimburse and repay the Obligee any outlay and expense which it may incur in making good any such default,then this obligation shall be null and void,otherwise to remain in full force and effect. THE FOREGOING OBLIGATION,however,is limited by the following express conditions,the performance of which shall be a condition precedent to any rights of claims or recovery hereunder: 1. Upon'the discovery by the Obligee,or by the Obligee's agent or representative,of any act or omission that shall or might involve a loss hereunder,the Obligee shall endeavor to give written notice thereof with the fullest information obtainable at the time to the Surety at its office at Nashville,Tennessee. 2. Legal proceedings for recovery hereunder may not be brought unless begun with twelve(12)months from the date of the discovery of the act or omission of the Principal on account of which claim is made. 3. The Principal shall be made a party of any suit or action for recovery hereunder,and no adjustment shall be rendered against the Surety in excess of the penalty of this instrument. 4. No right of action shall accrue hereunder to or for the use or benefit of anyone other than the Obligee,and the Obligee's right hereunder,may not be assigned without the written consent of the Surety. IN WITNESS WHEREOF,this instrument has been executed by the duly authorized representative of the Principal and the Surety. Signed and sealed this 30"' day of May 2003 Wiseman-Hup-hes Enterprises, Inc. (Principal) �^ (SEAL) r 0 ' itle) — GULF INSURANCE COMPANY (SEAL) (Surety) GULFSUBD06/02 `1ary Beth Peterson,Attorney-In-Fact GULF INSURANCE COMPANY HARTFORD,tO N N ECTi CUT POWER OF ATTORNEY ORIGINALS OF THiS POWER OF ATTORNEY ARE PRINTED ON BLUE SAFETY PAPER WITH TEAL INK. KNOW ALL MEN BY THESE PRESENTS:That the Gulf Insurance Company,a corporation duly organized under the laws of the State of Connecticut,having its principal office in the city of Irving,Texas, pursuant to the following resolution,adopted by the Finance& Executive Committee of the Board of Directors of the said Company on the 10th day of August,1993,to wit: "RESOLVED,that the President, Executive Vice President or any Senior Vice President of the Company shall have authority to make,execute and deliver a Power of Attorney constituting as Attorney-in-Fact,such persons,firms,or corporations as may be selected from time to time;and any such Attorney-in-Fact may be removed and the authority granted him revoked by the President,or any Executive Vice President, or any Senior Vice President,or by the Board of Directors or by the Finance and Executive Committee of the Board of Directors. RESOLVED,that nothing in this Power of Attorney shall be construed as a grant of authority to the attorney(s)-in-fact to sign,execute,acknowledge,deliver or otherwise issue a policy or policies of insurance on behalf of Gulf Insurance Company. RESOLVED,that the signature of the President,Executive Vice President or any Senior Vice President,and the Seal of the Company may be affixed to any such,Power of Attorney or ariy.certificate relating thereto by facsimile,and any such powers so executed and certified by facsimile signature and facsimile seal shall be valid and binding upon the Company In the future with respect to any bond and documents relating to such bonds to which they are attached." Gulf Insurance Company does hereby make,constitute and appoint Lewis James Scheer Michael J. Scheer James I. Moore Bonnie Kruse Stephen T. Kazmer Dawn L. Morgan Peggy Faust Kelly A. Jacobs Elaine Marcus Jennifer J. McComb Maly Beth Peterson Melissa Kotovsky its true and lawful attomey(s)-in-fact,with full power and authority hereby conferred in its name,place and stead,to sign,execute,acknowledge and deliver in its behalf,as surety,any and all bonds and undertakings of suretyship,and to bind Gulf Insurance Company thereby as fully and to the same extent as if any bonds,undertakings and documents relating to such bonds and/or undertakings were signed by the duly authorized officer of the Gulf Insurance Company and all the acts of said attorney(s)-in-fact,pursuant to the authority herein given,are hereby ratified and confirmed. The obligation of the Company shall not exceed five million(5,000,000)dollars. IN WITNESS WHEREOF,the Gulf Insurance Company has caused these presents to be signed by any officer of the Company and its Corporate Seal to be hereto affixed. �\�os\3MNCE co INSURANCE COMPANY .c SEAL P STATE OF NEW YORK SS °�i �Ct�cS` COUNTY OF NEWYORK Lawrence P. President Executive Vice President On this 1st day of October,AD 2001, before me came Lawrence P.Miniter,known to me personally who being by me duly swom,did depose and say: that he resides in the County of Bergen,State of New Jersey;that he is the Executive Vice President of the Gulf Insurance Company,the corporation described In and which executed the above instrument;that he knows the seal of said corporation;that the seal affixed to the said instruments Is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation and that he signed his name,thereto by like order. �'''Ae1RS y ,p G ¢ ANGIE MAHABIR-BEGAZO STATE OF NEW YORK SS Notary Notary Public,State of New York COUNTY OF NEW YORK OF N No.OIMA6019988 Qualified in Kings County Commission Expires February 16,2007 I,the undersigned,Senior Vice President of the Gulf Insurance Company,a Connecticut Corporation,DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains In full force. Signed and Sealed at the City of NewYork. �\ISVRANCpCO�A Dated the 3D th day of May. 20 03 , c�� Gp73'dlE Yy Ec� George Biancardi STATE OF ILLINOIS } } COUNTY OF COOK } On May 30, 2003, before me, a Notary Public in and for said County and State,residing therein, duly commissioned and sworn,personally appeared Mary Beth Peterson,known to me to be Attorney-in-Fact of Gulf Insurance Company, the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WI[EREOF, I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. My Commission Expires March 29, 2004", nwVVI Notary Public wwwwv'vvv�. '. OFFICIAL SEAL LNOTARY DAWN L MORGAN PUBLIC,STATE OF ItLINO1S COMMISSION EXPIRES;03129104 fc,I Gulf Insurance Group G. Gutt 125 Broad Street,8,h Floor In Ya ((.�ry��t��11 New York,NY 10004 nsurance tJ#oup Phone:212.291.3000 IMPORTANT DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE On November 26, 2002, President Bush signed into law the Terrorism Risk Insurance Act of 2002 (the "Act"). The Act establishes a short-term program under which the Federal Government will share in the payment of covered losses caused by certain acts of international terrorism. We are providing you with this notice to inform you of the key features of the Act, and to let you know what effect, if any, the Act will have on your premium. Under the Act, insurers are required to provide coverage for certain losses caused by international acts of terrorism as defined in the Act. The Act further provides that the Federal Government will pay a share of such losses. Specifically, the Federal Government will pay 90% of the amount of covered losses caused by certain acts of terrorism that Is in excess of Gulf Insurance Group's statutorily established deductible for that year. The Act also caps the amount of terrorism-related losses for which the Federal Government or an insurer can be responsible at $100,000,000,000.00, provided that the insurer has met its deductible. Please note that passage of the Act does not result in any change in coverage under the attached policy or bond (or the policy or bond being quoted). Please also note that no separate additional premium charge has been made for the terrorism coverage required by the Act. The premium charge that is allocable to such coverage is inseparable from and imbedded in your overall premium, and is no more than one percent of your premium. www.gulfinsurance.com V(Lb �'re-D cir� United City of Yorkville l � County Seat of Kendall County ESTi l� Y836 800 Game Farm Road Yorkville,Illinois 60560 0� 11 I 0 Phone:630-553-4350 N Fax:630-553-7575 Ms. Danielle Digate March 10, 2004 Wiseman-Hughes Enterprises, Inc. 975 E. 22nd Street Wheaton, Illinois 60187 Re: Windett Ridge Subdivision (Phase 1)—Earthwork Bond Reduction No. 1 Gulf Insurance Group -Bond No. B21878117 Dear Ms. Digate: At their meeting on March 9, 2004, the Yorkville City Council approved a reduction in the earthwork bond for the Windett Ridge—Unit 1 subdivision in the amount of $1,051,',97.25. The remaining amount in the bond is $278,359.05. Please refer to the attachment for details. If you have any questions regarding this matter, please call me at 553-8545. Very truly yours, ��U Joseph Wywrot City Engineer Cc: Tony Graff, City Administrator Liz D'Anna, Deputy City Clerk all. �nxu (1t SUBDIVISION PERFORMANCE BOND Bond No. 1004373 KNOW ALL MEN BY THESE PRESENTS, that we Wiseman-Hughes Enterprises,Inc.. 975 W. 22nd Street._Wheaton,IL 60187, as Principal, and Lexon Insurance Company, authorized to do business in the State of Texas as Surety, and having an office at 1919 S. Highland Avenue,Bldg-A, Ste. 300,Lombard, IL 60148, as Surety, are held and firmly bound unto United City of Yorkville located at 800 Game Farm Road, Yorkville.IL 60560 as Obligee, in the.penal sum of One Million One Hundred Fifcv E_i ht Thousand Seven Hundred Twei1 _Four and 04/100_ollarsj ($1,158,724.04) for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS,the above bounden principal has been granted approval by the named Obligee for Earthwork, sanitga sewer, water main. storm sewer,roadway construction, landscaping&misc. in Windett Ridge as set forth at a meeting of the United City of Yorkville Planning Board on , for final revision. NOW, THEREFORE, the condition of the above obligation is such,that if the said Principal shall complete the above improvements in accordance with the plans and specifications prepared by within Two (2)Years period from the date thereof; and shall indemnify and save harmless the Town from all costs and damages which it may suffer by reason of failure to do so, and fully reimburse and repay the Obligee any outlay and expense which it may incur in making good any such default,then this obligation shall be null and void, otherwise to remain in full force and effect. THE FOREGOING OBLIGATION,however, is limited by the following express conditions, the performance of which shall be a condition precedent to any rights of claims or recovery hereunder: 1. Upon the discovery by the Obligee, or by the Obligee's agent or representative, of any act or omission that shall or might involve a loss hereunder, the Obligee shall endeavor to give written notice thereof with the fullest information obtainable at the time to the Surety at its office at Lombard, Illinois. 2. Legal proceedings for recovery hereunder may not be brought unless begun with twelve (12) months from the date of the discovery of the act or omission of the Principal on account of which claim is made. 3. The Principal shall be made a party of any suit or action for recovery hereunder, and no adjustment shall be rendered against the Surety in excess of the penalty of this instrument. 4. No right of action shall accrue hereunder to or for the use or benefit of anyone other than the Obligee, and the Obligee's right hereunder, may not be assigned without the written consent of the Surety. IN WITNESS WHEREOF, this instrument has been executed by the duly authorized representative of the Principal and the Surety. Signed and sealed this 30`h day of January, 2004 WISEMAN-HUGHES ENTERPRISES, INC. L_EX_O_N INSURANCE COMPANY Principal Surety By B Melissa hotovsky,Attorney-in-Fact' t POWER OF ATTORNEY LX - 004, 682 Lexon Insurance Company KNOW ALL MEN BY THESE PRESENTS,that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint: Michael J.Scheer,James I.Moore,Christine Woods,Irene Diaz, Bonnie Kruse,Stephen T.Kazmer,Dawn L.Morgan,Peggy Faust,Kelly A.Jacobs,Elaine Marcus,jermifer J.McComb,Melissa Kotovskv its true and lawful Attorney(s)-In-Fact to make, execute,seal and deliver for, and on its behalf as surety,any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1 st day of July,2003 as follows: Resolved, that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds, undertakings,policies,contracts of indemnity or other writings obligatory in nature of a bond not to exceed$2,000,000.00,Two Million Dollars,which the Company might execute through its duly elected officers,and affix the seal of the Company thereto.Any said execution of such documents by an Attorney-In-Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attorney-In-Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Vice President, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certificate so executed and sealed shall,with respect to any bond of undertaking to which it is attached, continue to be valid and binding on the Company. h IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate Seal to be affixed this 2nd day of July,2003. .RP cF LEXON INSURANCE COMPANY TEXAS INSURANCE xC° INSURANCE > tU,$ COMPANY +�'Y BY --------------.- ............••'`� David E. Campbell President ACKNOWLEDGEMENT On this 2nd day of July,2003,before me,personally came David E.Campbell to me known, who being duly swom,did depose and say that he is the President of LEXON INSURANCE COMPANY, the corporation described in and which executed the above instrument; that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. —'OFFICIAL SEAL" LYDIA J.DEJONG NOTARY PUBLIC STATE OF rLIMM r MY COMMISSIOU DMES 1/17/2007 Lydia J. DeJong CERTIFICATE Notary Public I, the undersigned, Secretary of LEXON INSURANCE COMPANY,A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the foregoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Sealed at Lombard, Illinois this 30th Day of January 20 04 OINSURANCE Donald D. Buchanan Secretary S'L'ATE OF ILLINOIS } } S.S. COUNTY OF COOK } On January 30, 2004, before me, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn,personally appeared Melissa Kotovsky, known to me to be Attomey-in-Fact of Lexon Insurance Company,, the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument, and known to me to be the person who executed the said instrument on behalf of the said corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year stated in this certificate above. My Commission Expires on June 10, 2006 pFFI�� SEAL w� LNOTARY HRISTINE WOODS Christine Woods, Notary Public PUBLIC,STATE OF ILLINOIS mmiSSIQN EXPIRES:06/10/06 JAN-26-2004 MON 02:07 PM 3EMAN HUGHES FAX N0, 6 330194 P. 02 Engineer's Estimate Wlndett Ridge Subdivision City of Yorkville Date: 11261D4 CODE DESCRIPTION RUANTTTY i1NIT UNI7 PRICE Tt1TAL 1 Earthwork,Tree Removal,Soil Frosion&Sedimentation Control Posted Bond 11821878117 datod Wy 301h,2003 in the arraunl of Im rovemonts $1.330150.30 To soil i�os, read-Ponds, Berms&Islands 22,116 CY $2.25 $49,761,00 TOTAL: $49,761.00 2 Sanitary Se_we_r. On-Site 8"PVC SDR 26-3034 14,511 LF $21.80 $316,339,80 8"PVC SDR 21-2241 163 LF $30.70 $5,004.10 8"PVC DR 18 1,761 LF $44.20 $77,836,20 6"San.Serv,Near 138 EA $370.00 $51,060.00 8"San.Serv.Far 142 EA $1,560,00 � $221,520.00 San, Manhole 4'Dia. 76 EA $1,895.00 $144,020.00 Drop MH 4'Dla. 5 EA $3,769.00 $18,845.00 TBF Mains CA-7 1,988 CY $25,90 $51,489.20 TOTAL: $886,114.30 3 Sanitary Sewer. ComEd Easement 24"PVC DR 18 2,002 LF $98.70 $197,597,40 30"PVC SDR 26-3034 1,196 LF $77.50 $92,690.00 30"PVC DR 18 900 LF $91,40 $82,260.00 San.Manhole 5'Dia. 12 FA $3,482.00 $41,784.00 Drop MH 5'Dia. 3 EA $7,745.00 $23,23&.00 30"Connoction to FAstln0 MH 1 FA $1,731.00 $1,731.00 TSF Mains CA-7 806 CY $25.90 $20,875.40 TOTAL: $460,172.80 4 Waten-laln: On-Site a"DIP Class 52 w/Poly&Pittings 10,705 LF $21:20 $226,946.00 12"DIP Class 52 wl Poly&Fittings 3,290 LF $30.10 $99,029.00 16"DIP Class 52 wt Poly&Fittings 5,315 LF $37.40 $198,781.00 1"Typo K Copper Serv.Near 118 E $401,00 $47,318.00 1"Type K Copepr Serv.Far 162 EA $919.00 $148,878.00 81 Gate Valve w/Box 33 EA $909.00 $29,997.00 12"Butterfly Valve_w/60"Vault 7 FA $2,619.00 $18,333.00 16"Butterfly Valve w/60"Vault 11 EA $2,986.00 $32,868.00 Fire Hydrant _ 60 EA $1,919.00 $115,140.00 TBF Mains CA-7 1,098 CY $25.90 $26,438.20 TOTAL: $945,728.20 Page 1 of 4 JAN-26-2004 MON 02:07 Pit 3EMAN HUGHES FAX N0, 6* X30194 P. 03 QUANTITY UNI T UNITPRICE TOTAL 5 Watermaim Route 47 8"DIP Class 52 w/Poly and Fittings 1,390 LF $21.20 $29,468.00 12"DIP Class 52w/Poly and Fittings 2,815 LF $30,10 $84,731.50 8"Gate Valvo w/box - 2 E,q $909.00 $1,818.00 12"Gale Valve w/60"Vault 4 EA $2,619.00 $10,476.00 12"Connection to Existing Stub 1 EA $494.00 $494.00 Auger 24"Casing Under Routo 47 1 LS $11,938.00 $11,938.00 Fire Hydrant 13 EA $1,919.00 $24,947,00 TBF Mains CA-7 192 CY $25.90 $4,072,80 TOTAL! $168,845.30 6 Storm Sewer: On-Site 4"FVC SDR 26-3034 81160 LF $13,50 $110,160,00 6"PVC SDR 26-3034 5,809 LF $14.70 $85,392.30 12"ADS N-12 1,420 LF $18.60 $26,412.00 15"ADS N-12 633 LF $19.80 $12,533.40 t8"ADS N-12 160 LF $24.10 $3,856.00 24"ADS N-12 - 457 LF $30.50 $13,938,50 12"RCP Class 4 O-Ring 4 5,587 LF $17.40 $97,213.80 15"RCP Class 4 O-Ring 2,441 LF $1 B.40 $44,914,40 18"RCP Class 4 O-Ring $03 LF $22.40 $17,987.20 24"RCP Class 4 O-Ring 1,406 LF $28.50 $40,071.00 30"RCP Class 4 0-Ring 2,906 LF $37,70 $109,556.20 36"RCP Class 4 0-Ring 802 LF $47.00 $37,694,00 42"RCP Class 4 O-Ring 205 LF $55.00 $13,325.00 34"X 53"HE-4 Md 54 LF $85.00 $4,590.00 48"RCP Class 4 O-Ring 471 LF $71.50 $33,876.50 1B"DIP Class 50 238 LF $44.50 $10,591.00 Sump Inlot/lnlot 24"Dla. 153 EA $609.00 $93,177.00 Strom MH/Inlet 48"Dia. 25 EA $1,218,00 $31,068.00 Storm MH/Inlet 60"Dia. 29 EA $1,704.00 $49,416,00 Storm MH 72"Dia. 15 EA $2,753.00 $41,295.00 Storm M 84"pia. 5 EA $4,549.00 $22,745.00 CS 24"Dia. 39 EA $730,00 $28,470.00 CD 48"Dia. 3 EA $1,275.00 $3,825.00 CB 60"Dia. 3 EA $1,857.00 $5,571.00 OU10t Control Structure 2 EA $3,838,00 $7,676.00 12"FES w/Grato 4 EA $484,00 $1,936,00 15"FES wt Grate 10 EA $540.00 $5,460.00 24"FES wl Grate 10 EA $756.00 $7,560.00 30"FES w/Gralo 5 EA $986.00 54,980.00 42"FES w/Grate 1 EA $1,625,00 $1,625.00 34"X 53"FES w/Grate 1 EA $1,871.00 $1,871.00 48"FES w/Grate 1 EA $1,781.00 $1,781,00 Televising 17,583 LF $1.80 $31,649.40 Field Tile Connection 4 EA $349.00 $1,398.00 TBF Mains CA-7 2,650 CY $25.90 $68,635.00 TOTAL: $1,072,647.70 Page 2 of 4 JAN-26-2004 MON 02:07 Ph 'EMAN HUGHES FAX N0, K -)30194 P. 04 CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL 7 Roadway Construction Fine Grade(subgrado)tI-0.1' 63,650 5Y $0.35 522,277.50 Geotextilo Fabric 63,650 SY $1.00 $63,650.00 Stone Only Under Curbs 4" 33,870 LF $0.65 $22,015,50 COMB CC&G 86.12(10"FLAG DEPTH) 35,134 LF $8.10 $284.585.40 Backfill Curb 35,134 LF $0.56 $19,675,04 Ag a ate Qasc Course 1D''.___,.._.___ 52,560 SY $5.00 $262,800.00 Biluminous Material(Prime Coatj IVC30 15,768 SY $1.00 $15,768.00 Bltuminousi3indor course 2.5" 52,560 $Y $3.75 $197,100.00 Cloan and.Tack 52,580 SY $0.20 $10,512.00 Bituminous Sur(acr Course 1.5' _ 52,560 SY $2.55 $139,284.00 $1,037,667.44 8 Landscaping PadowayTrees 340 EA $350.00 $119,000.00 Parkway Sod _ 50,749 SY $2.45 $124,335.05 Wetland Plantings 1 LS $85,105.70 $85,105.70 Wetland Management&Monitoring 1 LS $19,700.00 $19,700.00 Route 47 Entrance Landscaping 1 LS $74,110.00 $74,110.00 Route 47 Landscape Buffer 1 LS $44,270.00 $44,270.00 Cul-de-sac 1512inds _ 1 LS $3,400.00 $3,400.00 Buffor: Lots 94 -98 _ 1 LS $13,260.00 $13,260.00 Lot E Retention Pond 1 LS $17,790.00 $17,790.00 Lot F Rotention Fond T _ 1 LS $17,530.00 $17,530.00 Park Site 1 LS $21,940.00 $21,940.00 TOTAL: $540,440.75 9 Misc,improvement% Bike Path: Aggregate Base Course B"&Bituminous Surface Course 1 LS $27,750,00 $27,750.00 eiko Posh: CREDIT-Village pays for 50% 1 LS 413,875.00 -$13,875.00 Public Walk 32,720 LF $15.00 $490,800.00 Stroot Signs 1 LS $8.000.00 $8,000.00 Street Lights � 59 lA $2,500.00 $147,500-00 Utility Sloeves-4"PVC 1,024 LF $15.00 $15,360.00 $675,535,00 Page 3of4 JAN-26-2009 MON 02:07 PM 'EMAN HUGHES FAX NO. 6: -)30194 P. 05 C GbD DESCRIPTION QUANTiTYY UNIT I UNIT( RICE~ TOTRi SUMMARY_ F. .....__ _.. Farthwork,Tree Romovel.Soil Erosion&Sedimentation Control 1 !Improvements S49 761.00 2 _ Sanitar y Sewer On-Site $886,114.30 i 3 -,a_nitary Snwnr: ComEd Easement $460.172.80 —4 Walermaln; On-Silo $945,728..20 5 Watormaln. Route47 $168.845.30 6 Storm Sewer. On-Site . 1 072 647.70 7� Roadway Construction $1037667,44 8 ;Landsca -n $540-440.75 9 i Misc, irn rovemenls $675,535.00 TOTAL COST OF IMPROVEMENTS: $5,836,912.49 MINUS AMOUNT PAID BY SSA PROCEEDS: $4,783,527.00 IMPROVEMENT COST ABOVE SSA: $1,053,385.49 PLUS 10%CONTINGENCY: $105z33t155 BOND AMOUNT: $1,158,724.04 4 Page 4 of 4 Winded Ridge Purochhsl EOPC 28-Feb-11 iftaS Claran lY SL1 Unit PSe 443! Earth-, Sitwork General • Submit rooacd record drmsangs,per City Engineer Joe W)urw's 2.11-21008 rave m comments(attached hereto). I LS $5.000 $5,000 52,500 $2,500 • 1'ay any outstanding real(sinceiname signs,etc,)which maybe due.Contact the Accounting Department at 630-553.435010 inquire. NONE • Complete C'om rid easemcm dedication. COMPLETE • Remuwc construction trailers and PC'C wash-tut station Ga Wmdelt RidgeKentshue intersection. I LS $1.000 $1.000 $1,000 • Remove miscellaneous debris throughout subdivision. I LS $1,000 $1,000 $1,000 • Complete pum:hhst fair RL47 improcernents(attached haeto). COMPLETE Sanitary • Grout around pipes:San-34,San-35,San-36,San•37,San-38,'.,an-'W, San-45,San-46,San-47,San-18,San-49,San-50,San-51,San- 52,San-61,San-62,San-79,.San-811,Son-9 I, San-82.San-83,San-84,San-85,and San)4. 25 EA $150 53,750 $3.750 • Locale,aciust castings to final grade;re-vacuum lest(if not a imessed by a city engineering inspector):SonA,Sail.10,San-18.San-27,San'_9 San-30,San-32.Sari and San4l 9 EA $250 $2.250 $2.250 • Replace chimney seal damaged by espoture:San-39,San-44,San-56,San-57,San-59,San-64,San-69,San-70,San-72,San-73,San-76,San- 84,and San-93. 13. EA $400 $5,200 $5,200 • Rent offset castings;re-seal;re-vacuum lest(if not witnessel by a city engineering inspector).San-13,and San-56. 2 EA $250 $500 $500 • Install missing steps:San-25 I EA $250 $250 $250 • Lower casting to eliminate trip hazard:San-63. 1 EA $250 $250 $250 • Repair,r place broken sanitary pipe in manhole:San-39. I EA $500 $500 $500 • Replace lid gasket:San-81. I EA $50 $50 $50 • Pump low n water for inspection ofmanhole.Son-92. 1 IS $200 $200 $200 Sanitary/Com Ed Interceptor • Local.adjust castings In final gradu;re-vacuum test(if not witnessed by city engineering inspector):San-I8,San-19.Son•12,San-23;San- 86,San-87,and San-89, 7 EA $1.000 57,000 $7,000 • Add topsoil;fertilize:wed;mulch around the following castings San=I,San-S8,and San-911. 3 EA $300 $900 5900 • Reset ofCxl castings;re-seal;1-noun test(if not witnessed by a city engineering inspector)San-W I EA $250 $250 $250 • Change all lids to"Sanitary" I LS $1.000 $1.000 51,000 Wader • Locale A•Valves and adjust to finish grade:Fli-8,Ill-9.F11-27,p8-37,p11422,F11-43,FB-04,F11-50,111.5 1,F11-72,F11-75,V•3,V-'_5,V- 26,V-31,V-42,V43,V-44,V-t(V-49,and V-53. 21 EA $250 55,250 $5,250 • Pump down water level in water voull and grout around piper V.I.V-5,V-11.V-15.V-17,V-211,V-21.V 22,V=3A,V-24,V-28,V 29,V- 37,V-39.and V-55. IS EA 5250 $3.750 $3.750 • Locale the 13-11-ca at the following lots and raise to food grade:7,10,15,16,34,37,41,51).59,129,111,183.219.235,and 262. 15 EA $250 $3,750 $3.750 • Lower the B-Boxes at the following lots to final grade:12,14,61,62,64,71,126.and 165. 8 EA $100 5800 $800 • Replace herd,damaged B-Buses al the following lots and re-grade,rasead,re-sod as necessary 6.124,161,and 211. 4 EA 5500 $2.000 $2,000 • Add steps to die following water vaults.V-1,VA 7,V-2 1.V-22.V?3A,V-24.and V•29. 7 EA 5250 $1,750 $1.750 • Repair hydrant chains:I'll-I6,F11•32.FI1-33,1:11-44,111-56,and 1211-75. 6 EA $50 $300 $300 • Repair broken bolt on trench adapter:F1 k3.Fl 1-44L and V-33. 3 EA 3200 $500 $000 • Connect trench adapter to valve,V-12,V-I6,and V-ill. 3 EA $100 5300 $300 • Rotate hydrants f1 face sued:1711-27 and FII-'_8. 2 EA $250 $500 $500 • Raise to final grade:Ill-19 and VAN. - EA $250 $5W $500 • Repair broken trench adapter:V-13. 1 EA $250 $250 5250 • Piave topsoil,fertilizer,and mulch around casting V-15. I EA $500 $500 $500 • IAwwer A-Valve:F11•32. 1 EA $100 $100 $100 • Backfill around trench Ines sell d,add topsoil,fertilizer,and mulch:FII-49 1 EA $500 $500 $500 • Insulated wire looped in from ofhydmnl;identify and repair:Fit-3. I EA $100 $100 $100 • Repair settled,sunken water main ranch along Winded Ridge Read,from V-1 to V-7,with topsoil,temlizer,stxd-sad.and mulch I LS $2.000 $2.000 $2,000 • Wire brush and paint all hydrants with paint supplied by hydrant manufacturer and paint all the way down to Gnat grade. 1 LS $1,000 $1,000 51,000 • Add topsoil around B-Boxes at die following Ions;seed,sod as necessary:63,and 72. EA 5500 $1.000 $1.000 5 arm • Vacuum all Sump iiilell. I IS S2.500 $2,500 $2,500 • Re-set silt fence at carious Islcations throughout subdivision.Sal nerve silt fence where mdicated by Engineering Dept.Contact Darrell Busch to discuss at 630417.3447. I LS $5,000 $5,000 $5.1700 • Remove filler fabric from Ilse following structures.for inspection:D•7A,F-214.F-]('.P-_'P,F-3,P-4,I+fi,1-'_I,F'-`6,G-I,N-1,II-2,11-3C',tI- 4A.11-48,1140,11-5A,11-58,11-7A.11-714, 11-7E,11-88,11-8C,II-81),11-98,II-10,11.11,1-1,1--2,J'_,K.I.R.I.K-38,K-3C,K-31i,K•6,K- 7,1-'_,L.]A,t.7,N-I A,0-1,0-2,0-3.04,0-5,0-6,0.7.0-8.S-74,5.81,and 5-82. 52 EA 3100 $5,200 $5.200 • Clean,remove debris from the folowing structures:f:-3,L'-•L I-1,I-'_C,11-3A,K-'_,K-4,K-5,K-10,1,-4,M-3.M-3A,5-11,S--^_I,5-31.S-32, 5.51,S-53.5-55,5-57,5.611,5.61,5.65,5.67,5-68,S-70,5-85.5-86..5-87,5-92,S•97,5-99,and V46. 33 EA $100 $3,300 $3,300 • Add topsoil around the IioOowing structures;add fertilizaramd mulch:A-6,D.J.B-I,11-2.C.I.C-6,I;'_,5-1,5-19,5-211,5-29,SA 1,S44,S- 47,S48,.9-49,5-64.5-75,5-86,5-88,and 5-99. 21 EA $250 $5,250 55.250 Storm,Continued • Televised sanitary and slornl savers tapes have been received and reviewed.Comments are as follows: I.TV the samlary main between tuts 114 and 116. 1 LS S500 5500 5500 '_.IV the stoma main at the fidlowing missed localionr,K-3d to K-3a;I-la to 1-1;1=to 1-3;11-8c to 11-8b;M 2c to M-^_;F'_a 10.1-2;I to 1-I0; W to 1.2;0-8 to 0-9;M-2d to M-2c;M-2 to M-3;N-3 to N-4 1 LS $1,000 $1,000 $1.000 3 Repair stoma main at the following lucalm-K-3d 10 K-3e,.122'.G u,G-1,145:1I-4d to 11-4c.106' _ EA $2.5W 55,000 $5.000 4 Re-TV the stoma main at the following locations:13-1 to B-Ir,I3•2a to 11-2h,A-2 to A-l;A-2 to A3.D-l.to D-'_;A-3d to A-3d;A-5 In A- 4;K-la 10 K;D-31 to D-3a;D-3 to D-4;DA to D•la;D-3 to D-_;11-7e to II-7;O-1 to D;11.6 to 11-5;11-5 to 114;C-1 lea C;113 to 11-4;1'-1 to F-2;B to B-1 c;IT-.S-5 to F-1;0-7 to 0-6;O to 0-1;I-'_a to I'-5;F-2 in F-2a;M-i e,1 M-3a;LA to 1146;L-2 to L-1;M-1 to M-3;II to U- 3;N•1 c to N-1;M-1 I(,M:L-610 t.7;11.70 to 11-7d:K-3d to K-3f;D-9 to D-8;O-8 It,D-7;I:110 LI a;1­1 to L-2;11-7c 10 11-7d;D-6 In D- 6a;D-4 In D-6;D-6 In D4. I LS $2,500 52.500 $2,500 • Locale the following Slruclwes and aJiosl to final grade,for inspection,WA,II-6A,11-7C. 11-8A,1-J,1:6,O-5,5-16,5.17,5?S,5-35,8- 37,S-.1AL 5-59,5-62,5-66,and 5-80. 17 EA $350 $5.950 55.950 Groul around die pipes at the following structures:C 4A.I'_,P-I,F-5,1141),N-2.S41,S-1'_,5-13,S-'_I,5-31,5-49,5-51,S•52,5-55,5-65. S•79,5-96,and 5-99 19 EA $200 $3.800 $3,000 • Ran[callings and,or aJiusung rings on the following slmctwes.A3,A-4,1I.W.1-2,M-3A, S-97,and 5-99. 15 EA $250 $3.750 53,750 • Pow Bow line:A-1C.A 2C,A-38,A-6A,A-7,A.M.A-20,B-'E'B-21,C-$.C-7,D-0B,D-9,li•I A,K-'_,N-I.N-3,amt W-3A. 18 EA $500 $9,000 $9,000 • Reshape rip mp at FEN so that pipes are self-cleaning.4,G F.G,14,1-3(stwlhcm outie0,J.K,K-3 i,M(by S-3).O,and the overflow weir lit O, 12 EA $250 $3.000 $3,000 • Add steps to the following structures:A-1.A--',A-4,13 2A,D-6,1'_,11-7A,11-8.K-31),I:'_, NI-3,and N-'_. 12 EA 5250 $3,000 $3,000 • Cortcel veins going in We wnmg dire:lion:B.A,Bi,B•5.U-10.L-.'+,14-1,I-'_C,lI-3,11-38.B-l0;aiul J-1. I I EA $10 $110 $110 • Govan wider the calling at the following slruclwas;A-3A,A-3B,C-3,04,D-5.1)46.and W-3A. 7 EA $200 51,400 $1,400 • Lower the following 9mactines to eliminate trip hazard C-1A,F_D.J-10,S-'_I,5-55,and 5-87. 6 EA $500 53,000 53,000 • Cut liRing eyes out of toe wall:FFS-I,FES-2,FNS-3.12ES-4,and the math pond uullel FES1 5 EA $100 $500 3500 • Place rip rap at the Following awaures:C.D,11,1,FES-1,ITS-2,and FCS-3. 7 EA $500 53,500 $3.500 • Gmnt inside the Following structures:J-10,S-24,S-67,S-71,and S-77. 5 EA $200 $1,000 31,000 • Repair the following Pipe sections:Belweeo 1-2 and S-9o,Between S-92 and S-93. EA $2,000 54,000 $4.000 • Backfill the following straLterm with dirt:grade pax plan:Outlet structure at the mirth pond,Outlet structure at the south Pond 2 EA $500 Si.ODD 57,000 • Change the f llowmg lids to approved"o(y of Yorkville"and"Snimf':D-8,E-2,11-5.and S-58 4 EA 5100 $400 $400 • Contplcte installation if the follow ing:0-:1,the run from 0-9 to 0-R. 250 LF S75 $18.750 $10.750 • At Ines 96-97,between S-63 and S-64,there is a inalthole installed which is not shown un the approval engmeenng plans.wiry was this manhole installed'If it ism remain,swop lid to that with"City of Yorkrdic"and-Slums'.addainmlh it Is tilled wish stamling water. I LS 510o 3100 $100 • S.1 the aa(wdag rings on the following swctures:D.6A,and S-52. - EA $100 $200 3200 • ('hange the following 10 a closed lid:S-9,and 5.10. EA $100 $200 5200 • Install missing pipe which tie grate should be resting on:C I EA $500 $500 $500 • Replace incorrectly sized grate:F. I EA $250 $250 $250 • non down the grate on the FITS:(i. I EA $100 $100 $100 Storm,Continued • A finer was consweled over the lid of doe li lowing stmenue S-33.Either the fence is to be relocated of'the,cwemre or removiblepanel(s) should be installed for nraintalance of this structure. I LS 57.000 $1,000 51,000 • Cut of lining eyes inside the ti111uwing structure:ll-3. I EA $100 $100 $100 • The nat-top lid is not silting on MI 1-1;correct. I EA $1,000 $1,000 $1,000 • Replace damaged FNS:1. 1 EA $1.000 $1.000 $1,000 There is is currently an 8"pipe from Rainnee Village Subdivision draining into inlet S-96 ss�lh 6"out into Wmdett Ridge at Lots 92-93 Why was this done?Contact Darrell Busch at 130-41 7-3 44 7 10 discuss.Connection of existing field rile-OK. DELETE • Address erosion issues along the rear yards ufthe homeskes on the north side ol'ClaranoiiI Court. COMPLETE • Rcwl%a the rear yard slommaler conveyance issue with property owners along die north side ol'C'laremunl Court. COMPLETE • Repair erosion to of'sac grassed Swale where storm sayer discharges near Unit 2. 1 LS $2.000 $2.000 $2.000 POvcmcn • Perform 48-hours streetlight bum lest. DELETE • Plumb slreellights at the following locations:by Lot 105,112,122,224,and 239. 5 EA 5500 $2.500 $2,500 • Consmcl temporary bituminous sidewalk al oho following locations:386 Sutton(Lot 223),448 Sutton(Lot 229),671 Kenlshue/ 2477 W1 lion(Lot 127),602 Windelt Ridge!2124 Fairfax(Lot 159),611 Windell Ridge(Lot 75),621 Windelt Ridge(Lot 76),591 Windell Ridge/2297 Fairfax(Lot 73),501 Windelt Ridge'488 Coach(Lot 68),511 1Vlndelt Ridge(Lot 69),489 Windcll Ridge(Lot 66),495 Winded Ridgd 489 Coach(Lot 67),and 247 Windelt Ridge(Lo143). 5400 SF $5 $27,000 $27,000 • Cut curb depressions for sidewalk on Sutton Street at Waverly Court,Sutton Street at Fairfax Way,and Windelt Ridge Road at Fairfax Way. 3 EA $250 $750 3750 • Al Wyllie Place and Windell Ridge Road:the public walk should cross the mad and connect to the public walk at the north side of Windell Ridge Road.No-remove walk instead. 25 SF $5 $125 $125 • Install driveway approach(pre-pour inspections required)in the following lots:10,11,12,13,and 14. 5 EA s1.500 $7.500 $7.500 • Replace damaged public walk ADA ramps at the following lots:[,and 216. 50 SF $10 $500 $500 • Install public walk at the open space area between lots 124&277. 250 SF S5 $1.250 $1.250 • Replace curb cut with B6.12 at the following lots:2,and 16. _ EA $1,000 $2,000 $2.000 • Remove service walks in the parkway at the following lots:14,and 16. 2 EA $500 $1.000 $1.000 • Taper curbs for ease of snow remervall street cleaning at approaching ends ofthe islands at the Route 47 entrance. I LS $2.000 $2,000 $2.000 • Public walk is holding water al lot 40;correct as necessary. I LS 31,000 $1,000 SLOGO • Remove curb and gutter at lot 133;replace with B6.12 and slope appropriately for drainage,m this is a low area which holds water. 1 LS $5.000 $5.000 $5,000 • Patch madways and curbs as marked on the pavement.Contact Sr.Engineering Technician Dwell Busch for specific qumlions- 630-553-8555.Cost included in surface course 0 LS 50 So Pave surface course.Provide satisfactory density Its(reports. 20547 SY $14 $371,058 $371.058 • Install integrated red pavement with fiberglass truncated dome nedl insert at the location of the bike path to the Com Ed ROW. 1 LS $500 5500 $500 Landsca0ine&Orodine • Note that some of the parkway trees and site landscaping could not be checked at this time due t0 just coming out of winter.Leper to follow in May 2009. • Complete grading and install all landscaping and missing parkway trees in build-able lots,islands,bike paths,and open space/ common areas,per approved plans. I LS $50.000 $50,000 $50,000 • Gnadc commercial area per plan,to allow for sufficient drainage. I LS $10,000 $10,000 $10,000 • All areas to be conveyed to the Parks Department are 10 be inspected by Scott Sleezed Superintendent of Parks-630-878-7291. 1 LS $50,000 350.000 $50,000 • All basins are to he inspected by City Parks Designer Laura Haake-630-553-8574. 1 LS $50.000 $50,000 $50.000 • Specific lots with missing parkway trees:156,157,192,232,262,the open space area between lots 124&277. 6 EA $300 51.800 $1,000 • Backfill behind curbs at the following lots:1,2,3,4,5,6,7,8,9,16,24,27,31,39,42,49,50,51,59,62,64,68,73,165,195, 203,217,222,225,262,and the open space area between lots 124&277. 31 EA $250 $7750 $7,750 • Backfill at public walks(and add seed/sod as applicable)at the following lots:2,10,11,12,14,15,16,21,22,23,35,39,40,42, 51,54,67,73,160,165,195,211,217,235,240,and the area between lots 20&216. 26 EA 5250 30,500 $5,500 • Add fill to fence post holes at the following lots:10,11,12,13,14,and 15. 6 EA 5200 $1,200 $1.200 • Restore the following lots to be residential,build-able lots:41,42,and 262. 3 EA $2.000 $0.000 35.000 • Add fill to parkways al the following lots:12,and 35. _ EA $500 $LOGO $1.000 • Establish seed/sod at lot 35. 1 LS $1,000 $1.000 31.000 • Fill the hale in the sod at the bike path into,approx.100'south of Fairfax Way.Remove fill in wetland area ximl of trail. l LS $1,000 $1.000 31,000 • Remove pine tree from parkway at lot 50. I EA $too 3100 $100 • Add fill to sanitary service trench in front yard oflot 61. 1 EA $I.00O S71000 31.000 • Backfill/add fill to street light poles at the open space area between lots 124&277. 1 LS $500 SSOO $500 • Remove dirt piles;grade;landscape open space area between lots 124&277. 1 LS 32,000 $2,000 $2,000 • Added 5-4-09:grade between lots 34&35,to facilitate positive drainage. I LS $2,000 $2,000 32.000 SUB-TOTAL $707.543 $227,100 $540.443 +25%CONTINGENCY $191,68a $50,775 $135,111 TOTAL $959,429 $203.875 $075,554 ,��p Clip. United City of Yorkville N. p County Seat of Kendall County J a LL T 800 Game Farm Road ESL -� 1836 Yorkville,Illinois 60560 -�--� Telephone: 630-553-8528 Q � '�i �- CO Fax: 630-553-3436 `gyp Website: ,%-ww.yorkville.il.us LIE �vv Ms.Danielle Dash April 7, 2009 Wiseman-Hughes 975 E.22nd Street Wheaton,IL 60187 RE: Winded Ridge Subdivision-Punchlist 1 Dear Ms.Dash: A field inspection of the above site has been conducted; below is the initial project punch list: General • Submit revised record drawings, per City Engineer Joe Wywrot's 2-11-2008 review comments (attached hereto). • Pay any outstanding fees (streetname signs, etc.) which may be due. Contact the Accounting Department at 630-5534350 to inquire. • Complete Com Ed easement dedication. • Remove construction trailers and PCC wash-out station @ Windett Ridge/Kentshire intersection. • Remove miscellaneous debris throughout subdivision. • Complete punchlist for Rt.47 improvements(attached hereto). Sanitary • Grout around pipes: San-34, San-35, San-36, San-37, San-38, San-39, San-40, San45, San46, San-47, San48, San49, San-50, San-51, San-52, San-61, San-62, San-79, San-80, San-81, San-82, San-83, San-84, San-85,and San-94. • Locate/ adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San4, San-10, San-18, San-27,San-29,San-30,San-32,San-33,and Sand. • Replace chimney seal damaged by exposure: San-39, San-44, San-56, San-57, San-59, San-64, San-69, San-70,San-72,San-73, San-76,San-84,and San-93. • Reset offset castings; re-seal; re-vacuum test(if not witnessed by a city engineering inspector): San-13, and San-56. • Install missing steps: San-25. • Lower casting to eliminate trip hazard: San-63. • Repair/replace broken sanitary pipe in manhole: San-39. • Replace lid gasket: San-81. • Pump down water for inspection of manhole: San-92. 2 Sanitary/Com Ed Interceptor • Locate/ adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San-18, San-19, San-22, San-23, San-86, San-87,and San-89. • Add topsoil;fertilize; seed;mulch around the following castings: San-21, San-88,and San-90. • Reset offset castings; re-seal; re-vacuum test (if not witnessed by a city engineering inspector): San-90. • Change all lids to"Sanitary". Water • Locate A-Valves and adjust to finish grade: FH-8, FH-9, FH-27, FH-37, FH-42, FH43, FH-44, FH-50, FH-51,FH-72,FH-75,V-3,V-25,V-26,V-31,V-42,V-43,V-44,V-46,V-49,and V-53. • Pump down water level in water vault and grout around pipes:V-1, V-5,V-11,V-15,V-17,V-20, V-21,V-22,V-23A,V-24,V-28,V-29,V-37,V-39,and V-55. • Locate the B-Boxes at the following lots and raise to final grade: 7, 10, 15, 16,34,37, 41, 50, 59, 129, 131, 183,219,235,and 262. • Lower the B-Boxes at the following lots to final grade: 12, 14, 61,62, 64, 71, 126,and 165. • Replace bent/damaged B-Boxes at the following lots and re-grade/re-seed/re-sod as necessary: 6, 124, 161, and 211. • Add steps to the following water vaults:V-1,V-17,V-21,V-22,V-23A,V-24, and V-29. • Repair hydrant chains:FH-16,FH-32,FH-33,FH-44, FH-56,and FH-75. • Repair broken bolt on trench adapter: FH-3,FH-40,and V-33. • Connect trench adapter to valve:V-12, V-16, and V-30. • Rotate hydrants to face street:FH-27 and FH-28. • Raise to final grade: FH-19 and V-48. • Repair broken trench adapter: V-13. • Place topsoil,fertilizer,and mulch around casting: V-15. • Lower A-Valve: FH-32. • Backfill around trench has settled;add topsoil, fertilizer,and mulch: FH-49. • Insulated wire looped in front of hydrant;identify and repair:FH-3. • Repair settled/ sunken water main trench along Windett Ridge Road, from V-1 to V-7, with topsoil,fertilizer,seed/sod,and mulch. • Wire brush and paint all hydrants with paint supplied by hydrant manufacturer and paint all the way down to final grade. • Add topsoil around B-Boxes at the following lots;seed/sod as necessary:63,and 72. Storm • Vacuum all sump inlets. • Re-set silt fence at various locations throughout subdivision. Set new silt fence where indicated by Engineering Dept.Contact Darrell Busch to discuss at 630-417-3447. • Remove filter fabric from the following structures, for inspection: D-7A, F-2B, F-2C, F-2F, F-3, F-4, F-6, F-21, F-26, G-1, H-1, H-2, H-3C, H-4A, H4B, H-4C, H-5A, H-5B, H-7A, H-7B, ME, H-8B, H-8C, H-8D, H-9B, H-10, H-11, I-1, I-2,J-2, K-1, K-3, K-3B, K-3C, K-3E, K-6, K-7,J-2,L-1A,L-7,N-1A,0-1,0-2,0-3,0-4,0-5,0-6,0-7,0-8,S-74,S-81,and S-82. • Clean/ remove debris from the following structures: E-3, E4, F-1, F-2C, H-3A, K-2, K4, K-5, K-10, L4, M-3, M-3A, S-11, S-21, S-31, S-32, S-51, S-53, S-55, 5-57, S-60, S-61, S-65, S-67, S-68, S-70, S-85, S-86,S-87, S-92, S-97, S-99,and V-46. • Add topsoil around the following structures; add fertilizer and mulch: A-6, B-J, B-1, B-2, C-1, C-6,L-2,S-1, S-19,S-20, S-29, S41,S44, S47,S48, S49,S-64, S-75,S-86, S-88,and S-99. Windett Ridge-PL 1-April 7,2009 3 Storm, Continued • Televised sanitary and storm sewers tapes have been received and reviewed. Comments are as follows: 1. TV the sanitary main between lots 114 and 116. 2. TV the storm main at the following missed locations: K-3d to K-3a; I-la to I-1; 1-2 to I- 3; H-8c to H-8b; M-2c to M-2; F-2a to F-2; I to 1-1a; I-1 to I-2; 0-8 to 0-9; M-2d to M-2c; M-2 to M-3; N-3 to N4. 3. Repair storm main at the following locations:K-3d to K-3a, 122% G to G-1, 145'; H-4d to 144c, 106'. 4. Re-TV the storm main at the following locations: B-1 to B-lc; B-2a to B-2b; A-2 to A- 1; A-2 to A-3; D-la to D-2; A-3d to A-3d; A-5 to A4; K-la to K; D-3 to D-3a; D-3 to D4; D-1 to D-la; D-3 to D-2; H-7c to H-7; D-1 to D; H-6 to H-5; H-5 to H4; C-1 to C; H-3 to H4; F-1 to F-2; B to B-lc; FES-5 to F-1; 0-7 to 0-6; O to 0-1; F-2a to F-5; F-2 to F-2a; M-3 to M-3a; L-1 to H-4b; L-2 to L-1; M-1 to M-3; H to H-3; N-1c to N-1; M-1 to M; L-6 to L-7; H-7e to H-7d; K-3 d to K-3 f; D-9 to D-8; D-8 to D-7; L-1 to L-la; L-3 to L-2; H-7c to H-7d; D-6 to D-6a; D-4 to D-6; D-6 to D-7. • Locate the following structures and adjust to final grade, for inspection: D-3A, H-6A, H-7C, H-8A,I-4,L-6,0-5, 5-16, 5-17, S-28,S-35, S-37,5-50, 5-59,S-62, S-66,and S-80. • Grout around the pipes at the following structures: C-4A, E-2, F-1, F-5, H-41),N-2, 5-11, S-12, 5-13, S-21, 5-31, S-49,5-51,5-52,S-55, 5-65,5-79, 5-96,and S-99. • Reset castings and/ or adjusting rings on the following structures: A-3, A-4, B-1C, F-2, M-3A, S-8,S-34,5-57,S-61, 5-65, 5-70,S-77, 5-90, 5-97,and S-99. • Pour flow line: A-1C, A-2C, A-3B, A-6A, A-7, A-10, A-20, B-2E, B-21, C-5, C-7, D-4B, D-9, EA A,K-2,N-1,N-3,and W-3A. • Reshape rip rap at FES so that pipes are self-cleaning: 4, E, F, G, H, 1-3 (southern outlet), J, K, K-3 1, M(by S-3 1),O,and the overflow weir by 0. • Add steps to the following structures: A-1, A-2, A4, B-2A, D-6, E-2, H-7A, H-8, K-313, L-2, M-3, and N-2. • Correct veins going in the wrong direction: B-2A, B-4, B-5, D-10, E-3, E4, F-2C, H-3, H-3B, H-10, and J-1. • Grout under the casting at the following structures:A-3A,A-3B,C-3,D-4,D-5,D-16,and W-3A. • Lower the following structures to eliminate trip hazard:C4A,F-21),J-10, 5-21, 5-55, and S-87. • Cut lifting eyes out of toe wall: FES-1,FES-2,FES-3,FES-4, and the north pond outlet FES. • Place rip rap at the following structures: C,D,H,I,FES-1,FES-2,and FES-3. • Grout inside the following structures:J-10, S-24, S-67, S-71,and S-77. • Repair the following pipe sections:Between 1-2 and 5-90,Between S-92 and S-93. • Backfill the following structures with dirt; grade per plan: Outlet structure at the north pond, Outlet structure at the south pond. • Change the following lids to approved"City of Yorkville"and"Storm":D-8,E-2,H-5,and 5-58. • Complete installation of the following:0-9,the run from 0-9 to 0-8. • At lots 96-97, between 5-63 and S-64, there is a manhole installed which is not shown on the approved engineering plans. Why was this manhole installed? If it is to remain, swap lid to that with"City of Yorkville"and "Storm"; additionally it is filled with standing water. • Seal the adjusting rings on the following structures:D-6A,and 5-52. • Change the following to a closed lid: S-9,and S-10. • Install missing pipe which the grate should be resting on: C. • Replace incorrectly sized grate: F. • Bolt down the grate on the FES: G. Windett Ridge-PL 1-Apri17,2009 4 Storm, Continued • A fence was constructed over the lid of the following structure: 5-33. Either the fence is to be relocated off the structure or removable panel(s) should be installed for maintenance of this structure. • Cut off lifting eyes inside the following structure: H-3. • The flat-top lid is not sitting on MH-1;correct. • Replace damaged FES:J. • There is currently an 8"pipe from Raintree Village Subdivision draining into inlet S-96 with 6" out into Windett Ridge at Lots 92-93. Why was this done? Contact Darrell Busch at 630-417- 3447 to discuss. • Address erosion issues along the rear yards of the homesites on the north side of Claremont Court. • Resolve the rear yard stormwater conveyance issue with property owners along the north side of Claremont Court. • Repair erosion to offsite grassed swale where storm sewer discharges near Unit 2. Pavement • Perform 48-hours streetlight bum test. • Plumb streetlights at the following locations:by Lot 105, 112, 122,224, and 239. • Construct temporary bituminous sidewalk at the following locations: 386 Sutton (Lot 223), 448 Sutton (Lot 229), 671 Kentshire/ 2477 Wilton (Lot 127), 602 Windett Ridge/ 2324 Fairfax (Lot 159), 611 Windett Ridge (Lot 75), 621 Windett Ridge (Lot 76), 591 Windett Ridge/ 2297 Fairfax (Lot 73), 501 Windett Ridge/ 488 Coach (Lot 68), 511 Windett Ridge(Lot 69),489 Windett Ridge(Lot 66),495 Windett Ridge/489 Coach(Lot 67), and 247 Windett Ridge(Lot 43). • Cut curb depressions for sidewalk on Sutton Street at Waverly Court, Sutton Street at Fairfax Way,and Windett Ridge Road at Fairfax Way. • At Wythe Place and Windett Ridge Road: the public walk should cross the road and connect to the public walk at the north side of Windett Ridge Road. • Install driveway approach (pre-pour inspections required) at the following lots: 10, 11, 12, 13, and 14. • Replace damaged public walk ADA ramps at the following lots: 1,and 216. • Install public walk at the open space area between lots 124&277. • Replace curb cut with B6-12 at the following lots:2,and 16. • Remove service walks in the parkway at the following lots: 14, and 16. • Taper curbs for ease of snow removal/ street cleaning at approaching ends of the islands at the Route 47 entrance. • Public walk is holding water at lot 40;correct as necessary. • Remove curb and gutter at lot 133; replace with B6-12 and slope appropriately for drainage, as this is a low area which holds water. • Patch roadways and curbs as marked on the pavement. Contact Sr. Engineering Technician Darrell Busch for specific questions-630-553-8555. • Install integrated red pavement with fiberglass truncated dome mat insert at the location of the bike path in the Com Ed ROW. Windett Ridge-PL 1-April 7,2009 5 Landscaping&Grading • Note that some of the parkway trees and site landscaping could not be checked at this time due to just coming out of winter. Letter to follow in May 2009. • Complete grading and install all landscaping and missing parkway trees in build-able lots, islands,bike paths,and open space/common areas,per approved plans. • Grade commercial area per plan,to allow for sufficient drainage. • All areas to be conveyed to the Parks Department are to be inspected by Scott Sleezer/ Superintendent of Parks-630-878-7291. • All basins are to be inspected by City Parks Designer Laura Haake-630-553-8574. • Specific lots with missing parkway trees: 156, 157, 192, 232, 262, the open space area between lots 124&277. • Backfill behind curbs at the following lots: 1, 2, 3, 4, 5, 6, 7, 8, 9, 16, 24, 27, 31, 39, 42, 49, 50, 51, 59, 62, 64, 68, 73, 165, 195, 203, 217, 222, 225, 262, and the open space area between lots 124&277. • Backfill at public walks (and add seed/sod as applicable) at the following lots: 2, 10, 11, 12, 14, 15, 16, 21, 22, 23, 35, 39, 40, 42, 51, 54, 67, 73, 160, 165, 195, 211, 217, 235, 240,and the area between lots 20&216. • Add fill to fence post holes at the following lots: 10, 11, 12, 13, 14,and 15. • Restore the following lots to be residential,build-able lots: 41,42,and 262. • Add fill to parkways at the following lots: 12, and 35. • Establish seed/sod at lot 35. • Fill the hole in the sod at the bike path area, approx. 100' south of Fairfax Way. Remove fill in wetland area west of trail. • Remove pine tree from parkway at lot 50. • Add fill to sanitary service trench in front yard of lot 61. • Backfill/add fill to street light poles at the open space area between lots 124&277. • Remove dirt piles; grade; landscape open space area between lots 124 &277. Please arrange to_complete the above items at y_our_earliest opportunity_and_contact me at 630- 553-8528 to schedule a re-inspection of this project punchlist. For all specific field-related questions,please contact Darrell Busch directly at 630-417-3447. Sincerely, Jennifer L. Woodrick United City of Yorkville Engineering Department Cc: Brendan McLaughlin,City Administrator Joe Wywrot,City Engineer Darrell Busch, Sr. Engineering Tech. Travis Miller,Community Development Director Laura Haake,City Parks Designer Annette Williams,Comm.Dev.Admin.Assistant Scott Sleezer, Superintendent of Parks Windett Ridge-PL 1-April 7,2009 C1,- United City of Yorkville J� 1 p' County Seat gl'Kendall Cougv a r'°. 800 Game Fann Road EST -1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8528 � CO Fax: 630-553-3436 �� ♦� Website: www.yorkville.il.us <CE Ms. Danielle Dash May 21,2010 Wiseman-Hughes 975 E. 22nd Street Wheaton,IL 60187 RE; Windett Ridge Subdivision-Punchlist 2 Dear Ms. Dash: A field inspection of the above site has been conducted; below is the updated project punch list. Please note that this punchlist is not for the entire subdivision, but only for items in the areas adjacent/near to the previously accepted roadways. General • Submit revised record drawings, per City Engineer Joe Wywrot's 2-11-2008 review comments(previously provided). • Pay any outstanding fees(street name signs,etc.)which may be due. Contact the Accounting Department at 630-553-4350 to inquire. • Complete Coin Ed easement dedication. • Remove miscellaneous debris throughout subdivision. • Complete punchlist for Rt.47 improvements. Sanitary • Grout around pipes: San-39, San40, San-45, San-46, San-51, San-52, San-81, and San-85. • Locate/adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San-l0, San-I S. • Replace chimney sea] damaged by exposure: San-39, San-57. • Make sanitary sewer repairs, re-televise lines, and submit tapes for viewing: See Attachment 1. Sanitary/Com Ed Interceptor • Locate/adjust castings to final grade; re-vacuum test (if not witnessed by a city engineering inspector): San-1 8, San-19, San-22, San-23. • Add topsoil; fertilize; seed;mulch around casting: San-21. • Change all lids to"Sanitary". • Backfill drop off along bike path. • Repair bituminous path where storm sewer crossing is gravel. Windett Ridge.Punchtist 2 2 Water • Locate A-Valves and adjust to finish grade: FH-73. • Pump down water level in water vault and grout around pipes:V-17. • Locate the B-Boxes at the following lots and raise to final grade: 7, 10, 15, 16, 34, 37,41, 50, 59, 183,219,and 235. • Lower the B-Boxes at the following lots to final grade: 12, 14, 61,62,and 64. • Replace bent/ damaged B-Boxes at the following lots and re-grade/ re-seed/ re-sod as necessary: 6, and 211. • Add steps to water vault V-17. • Repair hydrant chains: FH-73. • Connect trench adapter to valve V-12. • Raise to fnaI grade: FH-19. • Backfill around trench has settled;add topsoil, fertilizer, and mulch:FH49. • Add topsoil around B-Boxes at the following lots; seed/sod as necessary: 63, and 72. Storm • Re-set silt fence at various locations throughout subdivision. Set new silt fence where indicated by Engineering Dept.Contact Darrell Busch to discuss at 630-417-3447. • Remove filter fabric from structure F-6, for inspection. • Clean/remove debris from the following structures: F-1, S-11, 5-19, 5-211 5-31, 5-49, 5-51, S-55,and 5-98. • Add topsoil around structure S-29; add fertilizer and mulch. • Televised sanitary and storm sewers tapes have been received and reviewed. Comments are as follows: 1. TV the storm main at the following missed locations: Fla-F7b;F3 to Fla. 2. Repair storm main at the following location: G to G-1. 145'. 3. Re-TV the storm main at the following locations: B-1 to B-1 c; B-2a to B-2b; A-2 to A-3; D-la to D-2; A-3b to A-3d; A-5 to A-4; F-1 to F-2; D-6 to D-6a; D-6 to D-7; and D- 7 to D-8. • Locate the following structures and adjust to final grade, for inspection: D-3A, S-16, 5-17, S- 28, 5-35, 5-37, 5-50,B-2, C-6, A-6, S-44, C-1, S-47, C-6, 5-19 (shown twice on plans; both), 5-20, S48, 547,and S-19. • Grout around the pipes at the following structures: F-1,F-5, 5-11, 5-21, 5-31, S-49, 5-51, and S-55. • Reset castings and/or adjusting rings on the following structures: A4, S-8. • Pour flow line: A-1 C. • Reshape rip rap at FES so that pipes are self-cleaning:4,F,G, and K. • Add steps to structure A-4. • Lower structures J-10, 5-21, and 5-55, to eliminate trip hazard. • Cut lifting eyes out of toe wall: FES-1, FES4, FES-C, FES-D, and the north pond outlet FES-C. • Place rip rap at the following structures: C,D, and FES-1. • Backfill the Outlet structure at the north pond with dirt; grade per plan. • Seal the adjusting rings on the structure D-6A. • Install missing pipe which the grate should be resting on: FES-C. • Replace incorrectly sized grate: FES-F. • Bolt down the grate on the FES: G. • Correct sinking trench at rear yards of homesites on the north side of Claremont Court. Windett Ridgc.Punchlist 2 3 Pavement • Perform 48-hours streetlight burn test. • Plumb streetlights by Lots 224 and 239. • Construct temporary bituminous sidewalk at the following locations: 386 Sutton (Lot 223), 448 Sutton (Lot 229), 671 Kentshire/ 2477 Wilton (Lot 127), 602 Windett Ridge/2324 Fairfax (Lot 159), 611 Windett Ridge (Lot 75), 621 Windett Ridge (Lot 76), 591 Windett Ridge/2297 Fairfax (Lot 73), 501 Windett Ridge/488 Coach (Lot 68), 511 Windett Ridge (Lot 69), 489 Windett Ridge (Lot 66), 495 Windett Ridge/ 489 Coach (Lot 67), and 247 Windett Ridge(Lot 43). • Replace damaged public walk ADA ramp(s) at Lot 216. • Replace curb cut with 136-12 at lots 2, and 262. • Public walk is holding water at lot 40; correct as necessary. • Install integrated red pavement with fiberglass truncated dome mat insert at the location of the bike path in the Corn Ed ROW. Landscaping& Grading • Complete grading in build-able lots, islands, bike paths, and open space/ common areas, per approved plans. • Grade commercial area per plan, to allow for sufficient drainage. • All areas to be conveyed to the Parks Department are to be inspected by Scott Sleezer/Superintendent of Parks; contact him at 630-878-7291 to schedule. • All basins are to be inspected by City Parks Designer Laura Haake; contact her at 630-553-8574 to schedule an inspection. • Backfill behind curbs at the following lots: 1, 2, 3, 4, 5, 6, 7, 8, 9, 16, 24, 27, 31, 39, 42, 49, 50, 51, 59, 62, 64, 68, 195, 203,217,222, and 225. • Backfill at public walks (and add seed/sod as applicable) at the following lots: 2, 10, 11, 12, 14, 15, 16, 21, 22, 23, 35, 39,40, 42, 51, 54, 67, 195, 211, 217, 235, and 240. • Establish seed/sod at lot 35. • Add fill to sanitary service trench in front yard of lot 61. • Grade between lots 34 & 35, to facilitate positive drainage. • Gravel path around south pond requires attention; see Attachment 2. • Install missing/replace dead parkway trees at the following lots: 19, 24, 192,233. • Remove pine tree from parkway at lot 50. • None of the rear-yard berm plantings have been installed at Lots 7, 8, 9, 10. • All of the cul-de-sac plantings vary greatly from the approved landscape plan; provide a quantified and species-specific plant list for every cul-de-sac island, and a determination of acceptability will be made. • Install Qty. 4 EAC at the rear yard berm at Lot 33. • Install the following missing quantities of landscape plantings at the Route 47/ Windett Ridge Road landscaping berm by Lot 35 (see Attachment 3): o Qty. 20 APD o Qty. 24 VSB o Qty. 428 VM o Qty. 757 MA o Qty. 647 ND o Qty. 28 VSB Winddt RidgeTwtchlist 2 4 Landseapin2 & Grading,continued o Qty. 26 CVM o Qty. 1 AAB o Qty. 108 GS o Qty. 73 CVM • Install the following missing quantities of landscape plantings at the Route 47/ Windett Ridge Road landscaping berm by Lot 1 (Attachment 4): o Qty. 46 CVM o Qty. 33 VSB o Qty. 15 RFC o Qty. 9 CAH o Qty. 124 HHR o Qty. 647 ND o Qty. 421 VM o Qty. 748 MA o Qty. 56 SAJ o Qty. 17 EPM o Qty. 28 VSB o Qty. 38 RFG o Qty. 3 PA o Qty. 6 SN o Qty. 113 GS o Qty. 1 VTS • Install Qty. 12 RCA at the Route 47/ Windett Ridge Road landscaping berm, in the Windett Ridge Road center roadway median (Attachment 4). Please arrange to complete the above items immediately, and contact me at 630-553-8528 to schedule a re-inspection of this project punchlist. For specific field-related questions, please contact Darrell Busch directly at 630-417-3447. Sincerely, d", Jennifer L. Woodrick United City of Yorkville Engineering Department Cc: Bart Olson, City Administrator Joe Wywrot, City Engineer Darrell Busch, Sr. Engineering Tech. Krysti Barksdale-Noble, Community Development Director Laura Haake, City Parks Designer Windett Ridge.Punchlisl 2 } PL Page 1 of3 Jennifer Woodrick From: Joe Wywrot Sent: Wednesday, September 23, 2009 8:10 AM To: Kirk Hiland Cc: Darrell Busch; Jennifer Woodrick Subject: RE: Windett Ridge-sewer televising &repairs Kirk, 1) Repair needed b/w G and G-1 at 145 feet. Rolled gasket 2) Repair needed b/w K-3 and K-3a at 122 feet. Pipe broken 3) Repair needed b/w H-4d and H-4c at 106 feet. Separated joint For all three repairs,you should assume the need to replace 2 full sections of storm sewer. Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile From: Kirk Hiland [mailto:khiland @wisemanhughes.com] Sent: Tuesday, September 22, 2009 3:07 PM To: Joe Wywrot Subject: RE: Windett Ridge -sewer televising &repairs Joe- On the items listed below that indicate"repair needed", could you be more specific to what the repair is? The reason that I ask is so that I can put a more accurate budget together for the owner. It will also help my contractor prior to the repair so that they have the correct materials on site. Thank You, Kirk From: Joe Wywrot[mailto:JWywrot @yorkville.il.us] Sent: Monday, May 04, 2009 2:24 PM To: Kirk Hiland Cc: Darrell Busch; Jennifer Woodrick; Brendan McLaughlin Subject: Windett Ridge- sewer televising & repairs Kirk, Below find our review comments regarding the sewer televising performed to date. Contact Darrell Busch regarding specific requirements for sewer repairs. Sanitary 1) One section of sewer(SAN68—SAN69)was not televised. 2) All other sections look OK. Storm 4) Repair needed b/w G and G-1 at 145 feet. 5) Repair needed b/w K-3 and K-3a at 122 feet. 6) Repair needed b/w H-4d and H-4c at 106 feet. 5/21/2010 Page 2 of 3 7) Re-televise the following sections of sewer.The TV report submitted was of very poor quality and we couldn't determine the condition of the sewer. a. B-1 to B-1 c b. B-2a to B-2b c. A-2 to A-1 d. A-2 to A-3 e. D-1 a to D-2 f. A-3b to A-3d g. A-5 to A-4 h. K-1 a to K i. D-3 to D-3a j. D-3 to D-4 k. D-1 to D1 a I. D-3 to D-2 m. H-7c to H-7 n. D-1 to D o. H-6 to H-5 p. H-5 to H-4 q. CA to C r. H-3 to H-4 s. F-1 to F-2 t. B to B-1 c u. FES-5 to F-1 V. 0-7 to 0-6 W. O to 0-1 x. F-2a to F-5 y. F-2 to F-2a z. M-3 to M-3a aa. L-1 to H-4b bb. L-2 to L-1 cc. M-1 to M-3 dd. H to H-3 ee. N-1 c to N-1 ff. M-1 to M gg. L-6 to L-7 hh. H-7e to H-7d ii. K-3d to K-3f ll. D-9 to D-8 kk. D-8 to D-7 II. L-1 to L-1 a mm. L-3 to L-2 nn. H-7c to H-7d cc. D-6 to D-6a pp. D-4 to D-6 qq. D-6 to D-7 8) The following sewers reports were not submitted for review: a. K-3d to K-3a b. I to I-1 a c. 1-1 a to 1-1 d. 1-1 to 1-2 e. 1-2 to 1-3 f. 0-8 to 0-9 g. H-8c to H-8b h. M-2d to M-2c i. M-2c to M-2 j. M-2 to M-3 k. F-2a to F-2 I. N-3 to N-4 Many of these sewers are beneath pavement. Since we need to confirm that all sewers beneath pavement are in 5/21;2010 Page 3 of 3 good condition prior to paving, please arrange for this repair and televising work immediately. Thanks, Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile 5/21/2010 WR PL . 1-3 A4&c (m 4t--) c"'� 1 0 Memorandum To: Joe Wywrot,City Engineer 4 � � Laura Hooke,City Park Designer oy fix'': • p From: Jackie Dearborn,Civil Engineer IL ��� Date: July 7,2009 Subject: Windett Ridge South Pond and Trail Residents in Windett Ridge Subdivision have been complaining about the condition of the trail around the south pond. The path is limestone and weeds have grown to cover areas of the path. Photos were taken along the path documenting the current condition of the path on July 1,2009. There are a couple of locations where the limestone has washed away and the drainage pipe is lying completely exposed on top of the path. There are some grass areas,such as those located behind vacant lots,which have not been snowed. The flared end sections,for the most part are clear of debris. However,there are a couple of them that have dead weeds/grasses on top of the grates. Some of the flared end sections have cattails growing at the base of the open end. Attached is an aerial view of the pond with the numbered locations where photos were taken. The photos with descriptions are also attached. WINDETT RIDGE POND&BIKE PA -JULY 1,,2009 • y■ 24 '! t 22 lea r M i I 6 qzy x 20 /y •� k k 17 .. .16 14 1 ., M 1.7 l. Overgrown weeds on grate 2. Limestone path with weeds r (typical) f 3 Pi pe under # t 1 n walk—end exposed d 4. 4. Erosion of ' � a i �,"'-�► y r�r e� �' �' ground at pipe outflow 5. Pipe end exposed(typical)and grass overgrown—needs mowing 6a.Storm manhole with ih erosion on the opposite side 7 of path 6b. Erosion on path opposite side of the path from the rf r,tt .a storm manhole shown in 4` , photo#6 7. Heavy weeds on path 8. Flared end section with a ate= few dead weeds ..• ' AMI ..4 Y PM 9. End of pipe exposed— IOa. ; typical of most - � I Oa,Very heavy weeds overgrown on path and ;;' • -� , ' .yyj/ ��; pipe completely exposed v ' 10b.Exposed pipe on path �i7L •y .t 1 ' IOc.Close-up of » pipe on top of the limestone path G; 1 ice. 1 h e t I la. 11b. h ry i ii+ifsli�• ' a��• .i 11 a.Exposed end of pipe showing Fir, - limestone gravel washed away I I b. Exposed pipe end I 1 c.Path washed away into native plantings 7"' 11 d. Erosion on path 1d. 11e. i 11 e.Path washed away ' into native plantings 12a. Very wet area of k` _ -:►. _ `� 1�! paved bike path. Grass can't be mowed because •'- r- - of wet condition f , `t 12b. Water washes over paved path and kills 12a. plantings 12c.Another view of wet - area where grass is too wet to be mowed 12b. 12d. 13. Another point on ` paved path where water t .ux r-t - � •'� washes across. 13. Sink hole P � 'N hah,1°4 k4} f i4�`* yj7jS�7�r1� M. I2d. 13 i - S Lf• 14. Patch in path k; and grassy area - -- has patches of 40 dead grass t 15a.Flared end section is clear 15b.Rocks at outflow of flared t _ end section 16. 'Mis area is 15b. l6 supposed to be ' "� grass—not native plantings—and is overgrown and " M should be mowed 17. Manhole—one at each of 17 18 the property lines at the back of the empty lot at 386 Sutton St.—too high for mowing? 18. Sink hole on path ' 19.Pipe outlet into backyards (typical) 19 20 Not Pictured. 21. Pipe exposed on pipe—no ;e' limestone left 22. Cattails growing at flared end section .. . = . 23. Exposed pipe F " ' ";4tF; ''^.1�5 24. Flared end section-clean >. 4 � i 20. Dirt pile dumped onto native _ -.., plantings Cjw RR.': 1 �o i I i i 1 04-� _ ;� -:R♦*y;� „ �1. . gym.,•::: _ �� i��, ,� �� �� ���� ,� I W ♦.<<GO C1?y Reviewed By: Agenda Item Number J� 000 Legal ❑ NB #3 Esr 1 iii Baas Finance ❑ Engineer ■ Tracking Number City Administrator F1 r O Consultant ❑ PW 2011-71 LE Agenda Item Summary Memo Title: Safe Routes to School Meeting and Date: Public Works—December 20, 2011 Synopsis: General Update Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. December 16, 2011 Mr. Roger Blakely Illinois Department of Transportation—District 3 Bureau of Local Roads and Streets 700 East Norris Road Ottawa, IL 61350 Re: Safe Routes to School Modification Requests United City of Yorkville Section 10-00040-00-SW Dear Mr. Blakely: Per the Department's request in the coordination meeting held on December 8th, 2011, herein please find the City's options to modify the scope and limits of the proposed Safe Routes to School project, Section Number 10-00040-00-SW. Option 1 Additional funding to complete all sidewalk listed in application The current funding value for the improvements is $231,000. In order to complete the improvements that were shown in the original application and assuming the new sidewalk would be five (6)feet in width, the City would like to request an additional amount of$237,500 bringing the total project value to $468,500.00. If the City is allowed to install the sidewalk at a reduced width of four (4') feet, then the City would only need to request an additional amount of$161,500 bringing the total project value to $392,500.00. Option 2 Reduce scope at four!4')feet wide: If the funds cannot be increased as seen in option 1 and the City is allowed to install four(4')foot sidewalk, the following scope changes would need to be made in order to keep the project value within the original project value of $231,000. The City is requesting that the attached map be considered as the new project map. The notable changes are as follows: a. State Street North —removed from project b. Main Street—removed from project c. Madison Street—removed from project d. Olsen Street— removed from project e. Walter Street—removed from project f. Illini Drive—removed from project g. Morgan Street — only install sidewalk from Fox Street to Washington Street for connectivity Mr. Roger Blakely RAFT December 16, 2011 Page 2 Option 3 Reduce scope at five (6) feet wide: If the funds cannot be increased and the City would not be allowed to install the sidewalk at four (4') feet, the following scope changed would need to be made in order to keep the project value within the original amount of $231,000. The City is requesting that the attached map be considered as the new project map. The notable changes are as follows: a. State Street North—removed from project b. Main Street—removed from project c. Madison Street— removed from project Cl. Olsen Street—removed from project e. Walter Street—removed from project f. Illini Drive—removed from project g. Morgan Street—removed from project h. Adrian Street—removed from project Once an option has been approved it is our intent to continue forward with design engineering and target a letting in the spring of 2012. It is still the City's intent to do any preliminary work in advance of the sidewalk construction by the low bidder. This will consist of mainly the installation of any ditch culverts, relocation of various landscape elements and/or shrub removal. Please contact me at your earliest convenience to discuss these scope and limit changes. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President Enclosures PC: Mr. Bart Olson, City Administrator Ms. Laura Schraw, Interim Director of Parks and Recreation Ms. Krysti Barksdale-Noble, Community Development Director Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JMB, JWF, EEI G:\Public\Yorkville\2011\YO1114-C Safe Routes to School\Docs\Iblakely02.doc UNITED CITY OF YORKVILLE SAFE ROUTES TO SCHOOL PRELIMINARY COST ESTIMATE OPTION 1 (5'WALK) DECEMBER 16,2011 ROADWAY w = w z 0 z c, O z z w O� o z z O Q z O z z w Q O Z d' N � U) x J Q !n !� () J J Z UNIT TOTAL TOTAL u�i 2 2 2 3¢ o U) = w w O 2 PAY ITEM DESCRIPTION UNIT COST QUANTITY COST 1 PCC SIDEWALK REMOVAL&REP,SPECIAL SF S 6.50 7.540 $ 49,010 00 350 25 25 90 50 125 0 0 0 6850 0 0 25 0 0 0 2 PCC SIDEWALK,5-INCH,SPECIAL SF $ 5.50 40,125 $ 220,687.50 200 500 700 8500 3600 3000 3500 3000 4425 0 2175 2500 2375 2875 2200 575 3 DETECTABLE WARNINGS SF $ 25.00 808 $ 20,200 00 32 32 16 136 128 80 24 40 64 96 0 48 24 24 48 16 4 DRIVEWAY PAVEMENT REMOVAL SY $ '10.00 54 $ 540.00 0 0 0 36 0 0 0 0 18 0 0 0 0 0 0 0 5 HMA DRIVEWAY PAVEMENT,SPECIAL SY $ 50.00 37 S 1,850.00 0 0 0 18 0 0 0 0 9 0 10 0 0 0 0 0 6 THERMOPLASTIC PAVE.MARKINGS,LINE-6" FT $ 1.50 1,605 S 2,407.50 130 65 0 360 180 0 120 60 240 180 90 60 60 60 0 0 7 PIPE CULVERTS,CLASS C,TYPE I,10" FT $ 80.00 30 $ 2,400.00 0 0 0 30 0 0 0 0 0 0 0 0 0 0 0 0 8 METAL END SECTIONS.10" EA $ 200.00 2 $ 400.00 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 9 TREE REMOVAL UNIT $ 40.00 234 $ 9,360.00 0 0 16 0 0 72 0 0 0 60 0 0 56 30 0 0 10 SHRUB REMOVAL EA $ 75.00 11 $ 82500 0 0 0 5 0 0 0 0 5 0 0 0 0 1 0 0 11 RESTORATION SY $ 6.00 4,459 $ 26,754.00 49 47 64 986 324 278 311 267 393 609 193 222 213 256 196 51 12 STRUCTURE ADJUSTMENT EA $ 300.00 1 $ 30000 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 13 STORM SEWER EXT W1 NEW STRUCTURE EA S 4.50000 1 $ 4,500.00 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 14 LANDSCAPE WALL REMOVAL EA $ 2,500.00 1 $ 2,500.00 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 15 DITCH GRADING FT $ 1500 100 $ 1,500.00 0 0 0 100 0 0 0 0 0 0 0 0 0 0 0 0 16 TIMBER RETAINING WALL REMOVAL&REP SF S 30.00 120 $ 3,60000 0 0 0 60 0 0 0 0 0 0 0 0 60 0 0 0 17 FIRE HYDRANT TO BE RELOCATED EA $ 3,00000 1 $ 3,000.00 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 18 TRAFFIC CONTROL AND PROTECTION LS $ 15,000.00 1 $ 15,000.00 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 19 MOBILIZATION LS $ 23,000 00 1 $ 23,000.00 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 CONSTRUCTION ESTIMATE TOTAL $ 387,834.00 CONSTRUCTION ENGINEERING(15%) $ 58,180.00 TOTAL PROJECTED PROJECT COST $ 446,014.00 TOTAL PROJECTED COST W/5%CONTINGENGY $ 468,320 00 G:\Public\Yorkville\2011\YO1114-C Safe Routes to School\Eng\Updated Estimate SWM.xIs UNITED CITY OF YORKVILLE SAFE ROUTES TO SCHOOL PRELIMINARY COST ESTIMATE OPTION 1 (4'WALK) DECEMBER 16,2011 ROADWAY = w = w z (9 7) z c9 O O z O O z ? z z (D v� ~ w w ¢ z O z x w F z o z w UNIT TOTAL TOTAL a 'S ¢ o u~i = u¢I u� O PAY ITEM DESCRIPTION UNIT COST QUANTITY COST 1 PCC SIDEWALK REMOVAL&REP.,SPECIAL SF $ 6.50 6,032 $ 39,208.00 280 20 20 72 40 100 0 0 0 5480 0 0 20 0 0 0 2 PCC SIDEWALK,5-INCH,SPECIAL SF $ 5.50 32,100 $ 176,550.00 160 400 560 6800 2880 2400 2800 2400 3540 0 1740 2000 1900 2300 1760 460 3 DETECTABLE WARNINGS SF $ 25.00 606 $ 15,150.00 24 24 12 102 96 60 18 30 48 72 0 36 18 18 36 12 4 DRIVEWAY PAVEMENT REMOVAL SY $ 10.00 54 $ 540.00 0 0 0 36 0 0 0 0 18 0 0 0 0 0 0 0 5 HMA DRIVEWAY PAVEMENT,SPECIAL SY $ 50.00 37 $ 1,850.00 0 0 0 18 0 0 0 0 9 0 10 0 0 0 0 0 6 THERMOPLASTIC PAVT.MARKINGS,LINE-6" FT $ 1.50 1,605 $ 2.407.50 130 65 0 360 180 0 120 60 240 180 90 60 60 60 0 0 7 PIPE CULVERTS,CLASS C,TYPE I,10" FT $ 8000 30 $ 2,400.00 0 0 0 30 0 0 0 0 0 0 0 0 0 0 0 0 8 METAL END SECTIONS,10" EA $ 200.00 2 $ 40000 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 9 TREE REMOVAL UNIT $ 40.00 234 $ 9,360.00 0 0 16 0 0 72 0 0 0 60 0 0 56 30 0 0 10 SHRUB REMOVAL EA $ 75.00 11 $ 825.00 0 0 0 5 0 0 0 0 5 0 0 0 0 1 0 0 11 RESTORATION SY $ 6.00 4,459 $ 26,754.00 49 47 64 986 324 278 311 267 393 609 193 222 213 256 196 51 12 STRUCTURE ADJUSTMENT EA $ 300.00 1 $ 300.00 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 13 STORM SEWER EXT Wl NEW STRUCTURE EA $ 4,500.00 1 $ 4.500.00 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 14 LANDSCAPE WALL REMOVAL EA $ 2,500.00 1 $ 2.500.00 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 15 DITCH GRADING FT $ 15.00 100 S 1,500.00 0 0 0 100 0 0 0 0 0 0 0 0 0 0 0 0 16 TIMBER RETAINING WALL REMOVAL&REP SF $ 30.00 120 $ 3,600.00 0 0 0 60 0 0 0 0 0 0 0 0 60 0 0 0 17 FIRE HYDRANT TO BE RELOCATED EA $ 3,000.00 1 5 3,00000 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 18 TRAFFIC CONTROL AND PROTECTION LS $ 15,000.00 1 $ 15,000.00 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 19 MOBILIZATION LS $ 19,000.00 1 $ 19,000.00 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 CONSTRUCTION ESTIMATE TOTAL $ 324,844.50 CONSTRUCTION ENGINEERING(15%) $ 48,730.00 TOTAL PROJECTED PROJECT COST $ 373,574 50 TOTAL PROJECTED COST W/5%CONTINGENGY $ 392,260.00 UNITED CITY OF YORKVILLE SAFE ROUTES TO SCHOOL PRELIMINARY COST ESTIMATE OPTION 2 DECEMBER 16,2011 ROADWAY = w = w p O z =O O z Q Z O ¢ z 2 = F z Q 0: LLj Z E to `~ X a ~ � a) ai U)) U)i UNIT TOTAL TOTAL En s � ¢ o a) z w w O g _� PAY ITEM DESCRIPTION UNIT COST QUANTITY COST 1 PCC SIDEWALK REMOVAL&REP.,SPECIAL SF $ 6.50 5,620 $ 36,530.00 0 40 100 0 0 0 5480 0 0 2 PCC SIDEWALK,5-INCH,SPECIAL SF $ 5.50 18,900 $ 103.950.00 1140 2680 2400 2800 2400 3540 0 1740 2000 3 DETECTABLE WARNINGS SF S 25.00 372 $ 9,300.00 12 96 60 18 30 48 72 0 36 4 DRIVEWAY PAVEMENT REMOVAL SY $ 10.00 18 $ 180.00 0 0 0 0 0 18 0 0 0 5 HMA DRIVEWAY PAVEMENT,SPECIAL SY $ 50.00 19 $ 950.00 0 0 0 0 0 9 0 10 0 6 THERMOPLASTIC PAVE MARKINGS,LINE-6" FT $ 1.50 930 $ 1,395.00 0 180 0 120 60 240 180 90 60 7 PIPE CULVERTS,CLASS C,TYPE I,10" FT $ 80.00 0 $ 0 0 0 0 0 0 0 0 0 8 METAL END SECTIONS,10" EA $ 200.00 0 $ 0 0 0 0 0 0 0 0 0 9 TREE REMOVAL UNIT $ 40.00 132 $ 5,280.00 0 0 72 0 0 0 60 0 0 10 SHRUB REMOVAL EA $ 75.00 5 $ 375.00 0 0 0 0 0 5 0 0 0 11 RESTORATION SY S 6.00 2,724 $ 16,344.00 127 324 278 311 267 393 609 193 222 12 STRUCTURE ADJUSTMENT EA S 300.00 0 $ - 0 0 0 0 0 0 0 0 0 13 STORM SEWER EXT.W!NEW STRUCTURE EA S 4,500.00 0 $ 0 0 0 0 0 0 0 0 0 14 LANDSCAPE WALL REMOVAL EA $ 2,500.00 0 $ 0 0 0 0 0 0 0 0 0 15 DITCH GRADING FT $ 15.00 0 $ 0 0 0 0 0 0 0 0 0 16 TIMBER RETAINING WALL REMOVAL&REP SF $ 30.00 0 $ 0 0 0 0 0 0 0 0 0 17 FIRE HYDRANT TO BE RELOCATED EA $ 3,000.00 0 $ 0 0 0 0 0 0 0 0 0 18 TRAFFIC CONTROL AND PROTECTION LS S 5,000.00 1 $ 5,000.00 0 0 0 0 0 0 1 0 0 19 MOBILIZATION LS S 12.000.00 1 $ 12,000.00 0 0 0 0 0 0 1 0 0 CONSTRUCTION ESTIMATE TOTAL S 191,304.00 CONSTRUCTION ENGINEERING(15%) $ 28,700 00 TOTAL PROJECTED PROJECT COST S 220.004.00 TOTAL PROJECTED COST W!5%CONTINGENGY $ 231,010.00 UNITED CITY OF YORKVILLE SAFE ROUTES TO SCHOOL PRELIMINARY COST ESTIMATE OPTION 3 DECEMBER 16,2011 ROADWAY w x K z C7 z CW7 O 0 Q O OF ? z z CD x co (D of O Q z O z x z O Lli U) C7 f- ' F Q _ Q z x U y � J 4 D co VJ (o U) J J Z UNIT TOTAL TOTAL N 3 3 Q p � = u� � w O PAY ITEM DESCRIPTION UNIT COST QUANTITY COST 1 PCC SIDEWALK REMOVAL&REP.,SPECIAL SF $ 6.50 7,025 $ 45,662.50 50 125 0 0 6850 0 0 2 PCC SIDEWALK,5-INCH,SPECIAL SF S 5.50 17,600 $ 96,800.00 2500 3000 3000 4425 0 2175 2500 3 DETECTABLE WARNINGS SF $ 2'5.00 456 $ 11.400.00 128 80 40 64 96 0 48 4 DRIVEWAY PAVEMENT REMOVAL SY $ 10.00 18 $ 18000 0 0 0 18 0 0 0 5 HMA DRIVEWAY PAVEMENT,SPECIAL SY $ 50.00 19 $ 950.00 0 0 0 9 0 10 0 6 THERMOPLASTIC PAVT.MARKINGS,LINE-6" FT S 1.50 810 $ 1,215.00 180 0 60 240 180 90 60 7 PIPE CULVERTS,CLASS C,TYPE I,10' FT S 80.00 0 $ 0 0 0 0 0 0 0 8 METAL END SECTIONS,10" EA S 200.00 0 $ 0 0 0 0 0 0 0 9 TREE REMOVAL UNIT S 40.00 132 $ 5,280.00 0 72 0 0 60 0 0 10 SHRUB REMOVAL EA $ 75.00 5 $ 37500 0 0 0 5 0 0 0 11 RESTORATION SY $ 6.00 2,189 S 13,134.00 227 278 267 393 609 193 222 12 STRUCTURE ADJUSTMENT EA $ 300.00 0 $ - 0 0 0 0 0 0 0 13 STORM SEWER EXT.W!NEW STRUCTURE EA $ 4,500.00 0 $ 0 0 0 0 0 0 0 14 LANDSCAPE WALL REMOVAL EA $ 2,500.00 0 $ 0 0 0 0 0 0 0 15 DITCH GRADING FT $ 15.00 0 $ 0 0 0 0 0 0 0 16 TIMBER RETAINING WALL REMOVAL&REP SF S 30.00 0 $ 0 0 0 0 0 0 0 17 FIRE HYDRANT TO BE RELOCATED EA $ 3.000.00 0 $ 0 0 0 0 0 0 0 18 TRAFFIC CONTROL AND PROTECTION LS S 5,000.00 1 $ 5,00000 0 0 0 0 1 0 0 19 MOBILIZATION LS $ 12,000.00 1 $ 12,000.00 0 0 0 0 1 0 0 CONSTRUCTION ESTIMATE TOTAL S 191,996.50 CONSTRUCTION ENGINEERING(15%) $ 28,800 00 TOTAL PROJECTED PROJECT COST $ 220 796.50 TOTAL PROJECTED COST W/6%CONTINGENGY $ 231,840.00 Fox River 0 IL e Ja_U�f 6- L .- 111�dr L L 7 EAydtaU1ic Ave ;Z77 j f r T- T� 7T bn-s EDJ -T Ma CO j idge 01' L 777 Md 0 1w co -J g " r j -T------I Wl%s nLSt —---------- 1 4 E L n9ton-S A, r L -Ora T M 0 --4 0 j IL Lst h6n N, Ro4 K� e s 0 200 400 1 Feetj 77 Legend 113 a n i7 Eidating Sidewalks LU", --LUR Safe Routes to School Limit Changes Ith- Dropped f-AWRelocated Constructed Since Application IngineMni;EntwpAunk inc. United City of YodMite CONFULT01a ENUMEM SM G�Fa"P4ad SAFE ROUTES LOCATION MAP UNMAN R=1 yo W71.,IL W560 TO SCHOOL WITH LIMIT CHANGES (08)5S343SO UMM MY OF YORKVIIIE OPTION#1 DATE REVISMW KDOU CDLRM,RUNOtS •a*kk N% �f L � r-B River -� I ;-- - - ---- --_ ILIf Heil-A�/e. J � - \ i _ _ y - --� -� nsti [E - ' nir�� FD cri i -- — f �" I 1 \� F q41' ©x .1 TI T r — -� - 'g - �~ f I — Tol tf -S 1 r r eEC� S+ f - - - e a 200 400 � , ----I r j ,,^ . ✓ ! Feet n� f ----- Legend E3dsting Sidewalks Safe Routes to School '1 Limit Changes Dropped f PRelocated Constructed slnoa application Engineering Enterpr[ses,Inc. United City or Yorkville m—M SAFE ROUTES LOCATION MAP CONSULTING Vm ETI4TNEERS aorwak, Farm Read ��� WITH LIMIT CHANGES u��r Yorkrilk,IL 605W TO SCHOOL SW ryae Mk*60534 (630)553-4350 "'° ce3ol+e�EfooJr.w�avamr kujj�.ya�. px_11.uc �,,, ,,,�-11.1 UNIT�C[iY0FY0RKVBlE -OPTION!#2 M2 h�TE KUMALL COMM,IiLMIS r,•aur� I I _ r_B1rdh_DT_"r- River Fox it ! ' `� I Mon--Sti Ir ftbk L 177 Li A [J-L, L7" `'�� r' � _- -- L-F`-• Fob ��_�-•' °� r '-- - J.9 ter 1 IT St Ingtdnist in Qn- IF.+ f ewe I ° _ 0 200 400 Feet Lr- *' I Legend Existing Sidewalks I i Safe Routes to School — 1'. Limit Changes Dropped d Relocated !' �• Constructed Since Application Engineering Enterprtcea,Inc. United City of Yorkville SAFE ROUTES LOCATION MAP ca"s"Tik WaNEEk5 BWGaa Farm Raatl u vlrEWN imd 'fmk sie,X SOSGO TO SCHOOL SUVWGm N%..60554 (630)553-4350 „a WITH LIMN CHANGES (=)4664=/A mffmb , nt.�:rn .ywNlle.ii.us UHITID.COMY,DRLMLS -OPTION 03 No. M3E RtV190N5 0""°"° ICEMYiL1[nUIV'i'V,D,LICItp15 roux lm 4 xw,9tl0.'�il� ea.D C/�.y Reviewed By: Agenda Item Number O Legal ❑ NB #4 EST. '' 1836 Finance ❑ Engineer ■ -��— City Administrator El Tracking Number v C? Consultant El K 1C.,q ❑ PW 2011-72 L4.E Agenda Item Summary Memo Title: Grant of Permanent Fire Hydrant Easement Acceptance—213 S. Bridge Street Meeting and Date: Public Works—December 20, 2011 Synopsis: Grant of Easement Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. Memorandum tLl EST 1836 To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: December 12, 2011 Subject: Route 47 Improvements—City Easements Attached find one copy of a proposed grant of permanent fire hydrant easement for 213 S. Bridge Street. The easement is necessary for the relocation of a fire hydrant. Please place this item on the December 20, 2011 Public Works Committee agenda for consideration. i STATE OF ILLINOIS ) COUNTY OF KENDALL ) GRANT OF PERMANENT FIRE HYDRANT EASEMENT AGREEMENT KNOW ALL MEN BY THESE PRESENTS: THAT the Grantor, Bridge Street Plaza, Inc., in consideration of the sum of Ten and 001100 Dollars ($10.00)and other good and valuable consideration,the receipt of which is hereby acknowledged do herby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a permanent easement to construct, maintain, and operate a fire hydrant and associated watermains and further the right of access to said area for the maintenance and repair of said fire hydrant if any are actually installed in, upon, and across the tract of land described as follows,to-wit: That part of the Northeast Quarter of Section 32,Township 37 North, Range 7 East of the Third Principal Meridian,described as follows: Commencing at the Southeast Comer of Lot 5 IN Block 1 of Black's Addition,according to the plat thereof recorded in Plat Book 4,Page 8;thence North 83 Degrees 58 Minutes 58 Seconds West,20.51 feet along the south line of said lot 5 for the Point of Beginning;thence North 06 Degrees 36 Minutes 14 Seconds East,5.00 feet;thence North 83 Degrees 58 Minutes 58 Seconds West,5.00 feet;thence South 06 Degrees 36 Minutes 14 Seconds West,5.00 feet to said south line;thence South 83 Degrees 58 Minutes 58 Seconds Fast,5.00 feet along said south line to the Point of Beginning,containing 25.00 square feet,more or less,situated in the united city of Yorkville, Kendall County,State I of Illinois., Said grant of easement is made under the additional following terms and conditions: The Grantor hereby grants the right of ingress and egress to said permanent fire hydrant easement to Grantee. The Grantee herein shall and herby agrees to: r 1. Restore the surface of said permanent easement to the condition thereof existing at the time of entry upon same, including repaving of parking areas to a.depth matching the existing pavement, and shall leave the surface of such easement level and free of all debris,rocks in excess of two inches(2')and gravel,and providing a covering of a minimum of sic inches(6')of clean,black,fertile top soil and replanting of grass whenever disturbed. 2. Replace all lot lines and property line stakes moved or disrupted in the course of performing working connection with the purpose of which the easement herein is granted. 3. Vacate said easement upon written request from the Grantor following city approval of a building permit application of petition from Grantor to redevelop the property upon which the easement is located, and said redevelopment plan necessitates removal of the fire hydrant Grantee agrees to not object to vacation of the easement or removal of the fire hydrant during the application or petition approval process,but may require Grantor to provide adequate fire protection elsewhere. 4. Said easement shall be treated as a covenant running with the land. 5 Said easement shall be binding upon the successors, heirs,and assigns of each party hereto. IN WITNESS WHEREOF,Grantor and Grantee have hereunto set their hands and seals this day of ,2011 d4d Mayor Rick Tollefson Attest: Attest: City Clerk Prepared by and return to: I Exhibit A Plat of Permanent Fire Hydrant Easement Part of Lot 5 in Block 1 of Blacks Addition Section 32, T37 N, VE, 3RD PM United City of Yorkville, Kendall County, Illinois !&ODW 5 'MI R05�1 4 W. J LW S03'S8'SA'E P.4B. P.QG VANE � MMON STREET i r PERYAN M FIRE MIGRANT USSIEM (23 SWRE FE» PART OF LDT 5 N BLACK 1 OF N.AN(b ADOTN X ACCORWO TO TIE PLAT MW OF REWWW N PLAT BOOK 4.PAGE 4 N 1HE UT o ary OF YOaM.LF.W:IDALL OOIAW. KLNOM OF90aW)AS FOUAW COMig I M AT T{E SOWNEART CORNER OF SAID LOT* TtEMCF NORTH 23 OENIEW 55 100AM 5B SEW=TNEST,20.51 FEET ALONQ DK SOU'M LIE OF SAD LOT 5 FOR 1W PORT OF BEf0LOt THENCE NORTH Os OEMMES 35 MUM 14 S170" EAST. 5,00 FEET; 11ENM NORTH 63 n l ;:S W LNANIES N SMM VEST,3.00 FEET: 1HENCE SOUTH 00 OEOREES 30 iIdNUTES 14 9ECdiDS VEST,5,00 FEET TO SAD SOUTH U W, 1NENCE SOUTH 83 OtSoS as mmumS 5e soDD1D8 EAST,&W FEET NAM SAD SOUTH LNNE TO 11E POW OF BEOIRNNk CONTAIIINO 2500 SQUARE FEET,MORE OR LES% 27MIM IN THE Ui/lE0 QTY OF iORKMLLLs.KENDALL OOLNW,STATE OF I.LMM 0 30 PERMANENT nRE HYDRANT EASEMENT SCALE FEET 213 S. BRIDGE STREET arm ownEw a W10 QN.BY: mas UNM aw OF TORIM LE NNW N0. e ieeaio. [0AW.. 0AXA1 I Rst MKO r 30r 1 1 of 1 Reviewed By: Agenda Item Number O Legal El NB #5 1836 EST. `� ' y Finance ❑ Engineer ■ Tracking Number O s City Administrator El I` Consultant ❑ Nrriga11 C.,ty PW 2011-73 Agenda Item Summary Memo Title: River Road Bridge Meeting and Date: Public Works—December 20, 2011 Synopsis: General Update Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. D C'ry 0 Memorandum To: Bart Olson, City Administrator esr. �� pass From: Brad Sanderson, EEI ����` CC. Eric Dhuse, Director of Public Works Co,Vs Q Krysti Barksdale-Noble, Community Dev. Dir. K-W 0-, Lisa Pickerin g, Deputy City Clerk E Date: December 15, 2011 Subject: River Road Bridge—General Update The purpose of this memo is to provide an update on the project. The general work items and their associated status are listed below: • Phase I Engineering PDR approved 12/9/11 • Land Acquisition Able to move forward—City responsibility • Phase II Engineering Pre-final plans submitted for review, final submittal due 12/23 • Permitting IDNR,ACOE permits received • IDNR Coordination Dam removal moving forward,Tri-party agreement needed • Joint Agreement/ Anticipated to be received later this month from IDOT Phase III Eng. Agreement • Bid Letting March 2012 • Construction Start June 2012 We have attached the land acquisition exhibit for your information. If you have any questions or require additional information, please let us know. "0i1E5a SEC 32. T 37 N. R 7 E OF THE 3RD P.M. N REARIMS ARE BASED ON TIE RLDDIS STATE PLUS LIKE LEGEND PARCEL I-T£1 CDORDINATE SYSTfX HAD 03[COBS 9W-EAST aW 1-21 N 12'59'19" E I 50.00' \ DISTANCES ARE IN Gmi)ENGLESIL To CQ(VEI[r cWu R=3915.001, L=17957', C=179.55' TO IFgIN4,,DIVIDE BY Ct011YEBSIOH FACTOR 2-} CHORD BRG = S 789911" E ,. 00NVEAS[OH FACTOR■ 0.99953335 � 4-5 S 7957'42" E I`44.78' 5-6 S 09'42"5.8" w 1 20.00' `\ R=3965.00, L■225.47'. C--2M441 6-L CHORD BRG N 785851" W 1 j , :TA L STA 97x50.00 ! T PA.& PARCEL 1-TE'1 2 7 R.75 t L .T C■1.7 �7T�rl>r! n t, TA L 3 rr rr _ >'.'''�.,, � R■ 0 ■337.44' C-337.34' +sg 17 77'pr PARCEL 2 i,'r,/ PARCEL 1-TE 1 + 1 �zr PROPOSED RAN. LIrE Ij -rY •'` :•:•..�::{C:};::S'r' :,:..... .�.. OFiO •G - N 55.00' L 5 d Z 10 N 7 :✓ � ,, . TA 100470.0 35.0 L� N 7 " W -may `i;iy4': f!::.�•.:fi.i::;:'; i:?;ti' w:�..r. l' I- 77 ST35100' LT W �� '►y^-"`4'�'s..:::,;:.s�.: ;.;14;!';:; �a jl ID �ORIGINAL CEN7RRLJNE TIA1iELm 1IAY OF - 's'>' •,:y<:":•:•y'��� � TOWN OF ;ri' :f :•.:; 5: : ? :.._ `7 BRISTOL RIVER ROAD FROM PLAT RECORDED :.:.�::?'yr'=' _ N 29.37'34" W R■ ■59.48' ■ 7' 1 AS DOCUMENT N0.200700072305 - -L ! �'~`* F.A.U. j'` J' "r"r}:?; ry L STWG R 94 03t ` `'rf ti :ti: r:?' ,��,.. TA 45'M* W LOT SIS -�- _ h :;:'•�.,T.,.. P.O,B.•PARCEL 2 / -.A•r..4" t N 64'14 34 W .._ r `�•�� S 7.3 � `�'�:` i � � z. `Y 9 yI _y� F - Tor N 782a•04" w - �+'' �~bk'i!'• r aj+rKI0-59445�gg� W may,..;,.;::;' 05+15'2$" W y IA F.A,U. 3799 IR1YEO ROAD TION• +r<riA+�. 1 �'� %[ p 1-TE■2 `~ ~ ""° [t �_ I N 774 7" W S OS�1 w 7 -.i d[ 11��� /• �_ ��� P.O.B. PARCEL 1 -����+ 10;' 8 ��1 P.0.& PARCEL I-TE■Y STi W4 +7 123 76.48' R , ` >�. - N .. E _ T ARY STA 99+75 00 TA + PROPOSED CURVE N L 9 T / 1 27.7 ' 7 PI STA 1'16" 29 P.O.B, PARCEL 1-TE'3 PAEICE '3 �� 15'2I'la' D_71 � 0 = 175'57'• 1 TA + PREVIOUS CENTERLINE OF RIVER r E)fISTING ILO Ur,LINE ROAD FROM PLAT RECORDED AS f* T = 639.20 0 I :/ DOCl4ENT H0. 200700032US j 59'58" w L 1.071.94' `' PARCEL 1 1t 11 E ■ 36.18' LINE LEGEND PALL I-TE2 + PC STA 93+96.09 7-8 5 77,1516' E 73.00' r S TO GE '� PT STA 104+68.03 6-9 S 1194'37° W t&Sr T WP aLDc 9-IO N 76'54.46" W 73.30' T L1HE Tp 30-7 N 12'14'44' E 15.00• , LINE LECDO PARCEL 1-TE3 11-12 5 79 .17"E 50.61' ■ 2-1 5 a559'SB"E 4.81' I. rrilOTllr c I� A rRDFEy�aHAL ��Y %•.?` 3-14 S 24*48'27"• 35.71' 1N TIE STATE V ILLINOIS 00 IEfEBY CERTIFY TH TM � ' tee} �p 14-1 N 7154'09"W 35.03' THE PLAT AU'A7 PTION HEREON IS A TRUE AND 11 N ]Ob3'51" W 30.94' Como FS Al 1014 OF THE SURVEY MADE -_,: �+■� _ ' llQlE11 MY '.�WUMSION. .IDS PAOFESStONAL SERVICE 0A16 TO THE CURRENT ILLINOIS I MMIDI �;• �' _`., STANDARDS FOR//A BOUNIMRY SUFMY. LEGEN �i■••+•iFliM� r1�O/�/ 8aHV14�'' GRAPHIC SCALE IN FEET PROFE'SSIONALMLAW SURVEYOR NO.7D63 EXPIRES, U/30/zot2 --- SECTION LINE TOTAL R.0,W. NET R.O.W. PREVIOUS R.O.R. TEMPORARY B PROPERTY (DEED) LINE CITY OF YORKVILLE PARCEL OWNER PERMANENT DEDICATED DEDICATED DEDICATED EASEMENT EASEMENT TAX NUMBER ACRES ACRES ACRES ACRES PURPOSE EXISTING RIGHT OF WAY LINE HUTCHISON ENGINEERING, INC RIGHT OF WAY DEDICATION PROPOSED RIGHT OF WAY LINE ROUTE F.A.U. 3799 (RIVER ROAD) 1 02-32-231-002. • • ,►,,,,,,,,,,,,,,,,,, 1801 PO B x 820 SECTION SECTION 09-00036-00-BR YORIIVILLE-BRISTOL 02-32-231-001. TE 1 = 0.228 TE 1 RIPRAP DRAINAGE PROPOSED PERMANENT EASEMENT LIRE PO Box $20 SANITATION DISTRICT 02-32-231-006, 0.276 0.091 0.185 TE'2 = 0.024 TE'2 a STRUCTURE REMOVAL Jacksonville, Illinals 62651 COUNTY KENDALL 02-32-201-001 TE•3 = 0.033 TE03 = ENTRANCE RECONSTRUCTION 1[ 11 ll l[11 1L 1L PROPOSED TEMPORARY EASEMENT LINE Phone a 1217)245-7164 SEC 32, T 37 N. R T E OF 3RO PM NET ROW REOUIREO ILLINOIS PROFESSIONAL DESIGN STA 97+50.00 TO STA 102+51.31 2 RICHARD 0. SPECKYAN 6 02-32-228-004 0.086 0.052 0.034 H/A FIRM N0. 184-000B25 SCALE: L"=20' SHEET NO. I OF 1 ANDREA I. SPECKMAN -a. 0 C/py Reviewed By: Agenda Item Number 5. O Legal ❑ NB #6 EST. I�- . 1836 Finance ❑ _ Engineer ❑ Agenda Item Tracking Number City Administrator Consultant ❑ PW 2011-74 a W:MeI Cwnry LCE ,`,v ❑ Agenda Item Summary Memo Title: Supplemental—IDOT Letter of Understanding for. Rte. 47 &Rte. 71 Meeting & Date: PW/December 20, 2011 Synopsis: Supplement to previously approved Traffic Signal Master Agreement with the State acknowledging IDOT's district wide program to update traffic signals with LED units. Action Previously Taken: Date of Action: 3/22/11 Action Taken: Approval of Traffic Signal Master Agreement Item Number: CA#5 Type of Vote Required: Majority Action Requested: Vote Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. D Co. Memorandum To: Public Works Committee EST. _;_ 1836 From: Krysti J. Barksdale-Noble, Community Development Director ` '� CC: Bart Olson, City Administrator 0 �m l�0d O Eric Dhuse, Director of Public Works Brad Sanderson, EEI �$I.E �`'� Date: December 15, 2011 Subject: Supplemental IDOT Letter of Understanding for. Rte. 47 & Rte. 71 Please find attached a Letter of Understanding prepared by the Illinois Department of Transportation (IDOT) which supplements a previously approved Traffic Signal Master Agreement executed between the City and IDOT on April 25, 2011. IDOT is requesting the City execute five (5) original copies of the attached letter agreeing to the agency's district wide program to upgrade existing traffic signals with LED units. As noted in the letter, the State will assume all associated costs for the work described, the responsibility for the signal maintenance and energy (electricity) will be the State's and performed by IDOT or through an ongoing contractual agreement. For your reference, attached is the memorandum prepared by staff in March 2011 which was accompanied with the Traffic Signal Master Agreement approved by the City Council at the March 22, 2011 meeting. Since the original agreement was approved by City Council, should the Public Works Committee be in favor of executing the Letter of Understanding, staff asks that this item be placed on the December 27, 2011 City Council consent agenda. Illinois Department of Transportation Division of Highways/ Region 2/ District 3 700 East Norris Drive/Ottawa, Illinois/61350-0697 Telephone 815/434-6131 November 29, 2011 The Honorable Valerie Burd Mayor, City of Yorkville 800 Game Farm Road Yorkville, IL 60560 LETTER OF UNDERSTANDING Illinois Route 47 and Illinois Route 71 Kendall County Dear Mayor Burd: This letter of understanding serves as a supplement to Illinois Department of Transportation's district wide program to upgrade existing traffic signals with LED units. The Department of Transportation will assume all associated cost for the described work therein. The City of Yorkville will continue its maintenance of the watermain, sanitary, storm sewer, sidewalk, highway lighting, and all other appurtenances located behind the curb. The commercial entrances shall remain the jurisdiction of the respective property owners. Maintenance Energy Intersection State % City % State % City % IL 47 & IL 71 100 0 100 0 The project is tentatively scheduled for a January, 2012 letting. Subject to funding availability and project readiness, this project could start no earlier than February, 2012 and would most likely occur during calendar year 2012. It is anticipated that construction will take 12 months to complete. The department will invite you or a member of your staff to accompany state personnel during the final field inspection of the completed work. It is mutually agreed that the actual signal maintenance will be performed by the Illinois Department of Transportation, either with its own forces or through an ongoing contractual agreement. Upon acceptance by IDOT of the project, the responsibility for maintenance and energy outlined above shall become part of the Master Agreement executed by IDOT and Yorkville on April 25, 2011. Mayor Burd November 29, 2011 Page 2 IDOT retains the right to control the sequence of timing of the traffic control signals installed at the said intersection. All current city ordinances regulating parking, encroachments and sanitary/storm water drainage along Illinois Route 47 and 71 shall remain in effect. Upon completion of the intersection, IDOT will assume responsibility of maintaining all through and turning lanes of Illinois Route 47 and 71. The department will also assume maintenance of all curb and gutter adjoining the traffic lanes of Illinois Route 47 and 71. You will note five copies of this Letter of Understanding are enclosed for your review. If you are in agreement with this proposal, please affix your original signature in the space provided on all five copies, retain one for your files, and return the remaining four copies to the IDOT District 3 office in Ottawa. If you have any comments or questions concerning this project, please feel free to contact Dan Devine of our Bureau of Operations. Mr. Devine can be reached at 815434-8505. Your cooperation is appreciated. Sincerely, Eric S. Therkildsen, P.E. Acting Deputy Director of Highways, Region Two Engineer By: Bruce A. Hucker, P.E. District Operations Engineer DD:ac SAoprUetter of understanding Approved: Mayor Valerie Burd, City of Yorkville Date car. Memorandum EST. 1 1836 To: Bart Olson, City Administrator 4 � � From: Joe Wywrot, City Engineer 0 n p CC: Lisa Pickering, Deputy City Clerk Eric Dhuse, Director of Public Works <CE Date: March 16, 2011 Subject: Traffic Signal Master Agreement Attached find one copy of the proposed Traffic Signal Master Agreement with IDOT, which would cover the time period from July 1, 2011 to June 30, 2021. This agreement would replace our existing agreement with IDOT, which expires on June 30, 2011. The purpose of the agreement is to establish maintenance and cost-sharing responsibilities for 26 of the 30 existing traffic signals in and around Yorkville. The other 4 traffic signals are maintained by IDOT or Kendall County. Also attached is a copy of the existing agreement. Both the proposed and existing agreements have been highlighted to show the changes between the two documents. The proposed agreement is very similar to the existing agreement,but following is a list of changes: 1. Part 2.F—Language was added regarding subcontracting and the purchase of goods or services using federal or state funds. The language regarding federal funds is not applicable because IDOT does not use federal funds to reimburse the city for maintenance or energy costs. The language regarding state funds requires the city to obtain quotes for goods and services valued between$10,000 and $31,300, and to go out for bid for goods and services in excess of $31,300. 2. Part 4.0—Language was added allowing IDOT to terminate the agreement if they find that the city is not adequately fulfilling its obligations. 3. Part 4.1 to 4.N—Language was added regarding travel expenses (none are allowed), and that the city shall: J. Indemnify IDOT for any damages related to the agreement. The existing agreement has indemnity language, which is found in Part 5.J of the proposed agreement. K. Comply with equal employment opportunity laws. L. Provide information regarding its tax status. M. Not participate in international boycotts. N. Shall comply with the Forced Labor Act. 4. Part 6.13—Invoices submitted to IDOT for reimbursement shall be submitted quarterly. The current agreement allows for monthly billing. 5. Exhibit B, Section B.4—Language was added clarifying the maintenance requirements for L.E.D. signal head and module replacement. 6. Exhibit B, Section D—The requirements for bi-annual inspection, testing, and maintenance was eliminated. Those tasks would be required on an annual basis. This agreement was reviewed and recommended for approval by the Public Works Committee at their meeting on March 15th. Please place this item on the March 22, 2011 City Council agenda for consideration. Nuz or �r��rse Transportadon Intergovernfi+eMal Agreement Govemmenlat Body Name City of York4le Address OW Gem•FM Road City,State,zip Yorkville. Ilfinole 60.560 Remittance Address(if different from above) City.State,zip Illinois Telephone Number Fax Number FEINII IN 11130411340 7 36--6006169 Brief Description of Service(full desor)ptfort sPBAW M Pert 5) Thb M fha Master Agauanw t fOr GOVemmWAI Body matnterarros and apportionment of enorgy Coale for trafQo oon4ol doWoee bailed an Slab hWomys vNin Or near Mfrs t;tovsmmenW Body as shown an ftre adaached Exhibit A. This agreemNr!b WAhorNed by 62 UL Adm.Code W. G ecifie In P Method(iW details Travel! 0 Yee AgreementTerm specified M Pat B) . Actual Cost ® No Fmrn: July i,2Om1 Total Compensation Amount Travel Amount Adwee Pay E3 Yee TO: $300,000 $0,0 ® � June 84 am RNMED SONATUM By signing below,the GOVERNMENTAL BODY and the DEPARTMENT @Gres to Comply w)fh and abide by all provisions oat talk in Parts 1.7 hereln and any Appendlaes emelo. Fan TmE GOVERNMENTAL BODY: Mayor _ Valerie Burd Signature and Job Title of Authorised Aepraimlative Type W Pft Pbme of Aulhorteed Rspreeenfayve 'Data FoR THE DEPARTMENT: Erie Thed ildson,Ac ft Regional EnOmsr,Division of I-IIghways Ellen Sd NasWrrs,Chet Oaenel M (ApprwW as b or 01uietlrle M.Reed,P.E.,DkWW.DWM of Ifighrraye,Chid 6ngtneer Wj;8 Dlraoior,Fkrwrce A Dsh AdmilnibbraIllon Date: By: Quy Hannlg,Secretary orTraneporfagon D' Printed 2/20011 Page 1 of 9 BOBS 21104(Rev.0M"I0) INTERGOVERNMENTAL AGREEMENT FOR GOVERNMENTAL BODY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between _ City of Yorkville Pfease type or print legibly the GOVERNMENTAL 13ODYZ legal name and Sot]Game Farm Road Yorkville IL 60560 Attn: Mayor Valerie Burd E-mail: hereinafter called the GOVERNMENTAL BODY,and the State of Illinois,eating by and through Its Department of Transportation, hereinafter called the DEPARTMENT. Part 1 Scope/CornpensetlonRsrm Part 2 General Provlslons LL Part 3 Federally Funded Agreements Dae s Vi c � T�� ,W Ti:•ti 45tjftw4u�. Part 4 Specific Provisions Part 3 Scope of Servioss/Responsibimles Part 6 Compensation for Services Part 7 Agreement Award Notification N y P``� To '�I,:S 4�Pa►w�..l� WIblt A Locations and Cost Proportionment of Traffic trol Devices Ekhlblt B Tra6is SWW Maintenance Provisions PART i SCOT/C0MPEWA noN/Tf:Rm A. Scope of Services and Responslbliltles. The DEPARTMENT and the GOVERNMENTAL BODY agree as spedfled in Part 5. S. Compensation. Compensation(if any)shall be as epedhed In Part 6, C. Term of AgreernenL The term of this Agreement shall be from July 1,2011 to June 30,2021. D. AmerWhw te. All changes to this Agreement must be mutually agreed upon by the DEPARTMENT and the GOVERNMENTAL BODY and be incorporated by written amendment,signed by the parties. E. Rer wwal. This Agreement may not be renewed. P**w z2wi I Pape 2 of 9 BOBS 2pq(Rer.03WO) PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes,the GOVERNMENTAL BODY must notify the DEPARTMENT In writing within seven days. B. Compliance/Goveming Law. The terns of this Agreement shall be construed In accordance with the laws of the State of Illinois. Any obligations and services performed under this Agreement shall be performed In compliance with all applicable state and federal laws. C. AvalhOlilty of Appropriation (30 ILCS 50QM0-60� This Agreement is contingent upon and subject to the availability of funds. The Department,at its sole option,may terminate or suspend this Agreement, In whole or in part, without penalty or further payment being required, If(1)the Illinois General Assembly or the federal funding source falls to make an appropriation sufficient to pay such obligation, or if rymds needed are insutfldent for any reason, (2) the Governor decreases the Departmenrs funding by reserving some or all of the Department's appropdation(s)pursuant to power delegated to the Governor by the Illinois General Assembly; or (3) the Department determines, in Its We discretion or as directed by the Office of the Governor,that a reduction is nec ese"or advisable based upon actual or projected budgetary considerations. The GOVERNMENTAL BODY will be notified in writing of the failure of appropriation or of a reduction or decrease. D. Records Inspection. The DEPARTMENT or a designated repress WlIve shall have access to the GOVERNMENTAL BODY's work and applicable records whenever it is in preparation or progress, and the GOVERNMENTAL BODY shall provide for such access and inspection. E. Records Preservation. The GOVERNMENTAL BODY, shall maintain for a minimum of thus Yom alter the completion of the Agreement, adequate books, moords and supporting documents to verily the amounts,recipients and uses of all disbursements of funds passing In conjunction with the Agreement. F. SubcontractkcglPrrocurement Procedures/Employmmd of Department Personnel 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GOVERNMENTAL BODY concerning any of the obligations covered by this Agreement Is prohibited without prior written consent of the DEPARTMENT. 2. Procurement of Goods or Services — f=ederal Funds. For purchases of products or services with any Federal funds that cost more than$3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.0 4-03(11), (currently set at $100,000.00)the GOVERNMENTAL BODY shall Obtain price or rate quotations f-om an adequate number (at least three) of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplliied acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at $100,000.00) will require the GOVERNMENTAL BODY to use the Invitation for Bid process or U* Request for Proposal process, In the absence of formal codified procedures of the GOVERNMENTAL BODY,the procedures of the DEPARTMENT will be used, provided that the procurement procedures conform to the provislons In Part 3(l) glow. The GOVERNMENTAL BODY may only procure products or services from one source with any Federal funds If: (1) the products or services are evallable only from a single source; or(2)time DEPARTMENT authorizes such a procedure; or, (3) after sollcitation of a number of sources, competition Is determined inadequate. 3. Procurement of Goods or Services — Slate Funds. For purchases of products or services with any State of Illinois funds that cost more than$10,000.00, ($5,000.01) for professional and artistic serv'tCes) but loss than the small purchase amount set by the Illinois Procurement Cade Rules, (currently set at $31,300.00 and $20,000.00 for professional and artistic services) the GOVERNMENTAL BODY shall obtain prim or rate quotations from an adequate number(at least three) of qualified sources. Procurement of products or services with any State of Illinois funds In excess of the small purchase amount (currently set at $31,300.00 for goods and services and $20,00D.00 for professional and artistic services) will require the GOVERNMENTAL BoDy to use the invRefion for Bid process or the Request for Proposal process. In the absence of formal coddled procedures of time GOVERNMENTAL BODY, the procedures of the DEPARTMENT will be used. The GOVERNMENTAL BODY may only procure products or services from one source with any State of Illinois funds 9: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes such a procedure;or,(3)after solicitation of a number of sources,competition is determined inadequate. Primed 2rt4r"2011 Pape 3 or a SM 2804(Ray.atiRerlo) The GOVERNMENTAL BODY shall Include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract Is subject to the terms and conditions of this Agreement. 4. EMPLOYMENT OF DEPARTMENT PERSONNEL. The GOVERNMENTAL BODY will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. PART 3 FEDERALLY FUNDED AGREEMENT& [Not applicable to this Agreement] PART 4 SPECIFIC PROVISKM A. Invoices.The amount shown on each invoice shall be In acoordenoe with the rates established In Part G. All non-labor costs.N allowable,shall be listed and itemized as provided In Part B. Any InvolosaNUB Issued by the GOVERNMENTAL BODY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Deperbnent of Tranep xWen Attn. Bureau of Operations 700 East Norris Drive Ottawa,IL 81360 All Invoow shall be signed by an authorized representative of the GOVERNMENTAL BODY. B. BIIUng artd Payment. All involces for services performed and expenses Incurred by the GOVERNMENTAL BODY prior to July 1 at of each year must be presented to the DEPARTMENT no later than Avauet 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement.the DEPARTMENT shall not be obligated to make payment to the GOVERNMENTAL.BODY an Invoices preseoled after said date. Failure by the GOVERNMENTAL BODY to present such Invoices prior to ssid date may require the GOVERNMENTAL BODY to seek payment of such Invoices through the Illinols Court of Claims and the Illinois Gsrheel Assembly. No payments wig be made for services performed prior to the effective dent of this Agreement. The DEPARTMENT will send all payments to tin GOVERNMENTAL BODY's remittance address hated In this Agreemem. C. Terrrnination. If the DEPARTMENT Is dissatisfied with ft GOVERNMENTAL SODY'S performance or believes that there has been a substantial decrease in the GOVERNMENTAL BODY'S performance, the DEPARTMENT may give written notice that remedlal action shall be taken by the GOVERNMENTAL BODY within seven(7)calendar days. if such action is not taken within the time afforded,the DEPARTMENT may terminate the Agreement by g*Mng seven(T) days written notice to the GOVERNMENTAL BODY. Additionally, the Department may terminate the Agreement by giving thirty(30) days written notice. In either Instance, the GOVERNMENTAL BODY shall be paid for the value of all authorized and acceptable work performed prior to the date of termination,teased upon the payment terms set fonh In the Agreement. D. Location of Service. Service to be perlorrned by the GOVERNMENTAL BODY shall be performed as described In Part S. E Ownership of Documenlail tN to Work [Not sWicabble to this Agreement.) F. Software. [Not applicable to this Agreement) G. Conllda dellty Clause. [Not applicable to this Agreement.) H. ReporthMICAmeudtation. Pdntad 2/142011 Page 4 or s Boss 28W(gev p3 M O) [Not applicable to this Agreement) I. Travel Expenses. No expenses for travel. lodging, or per diem shall be paid by the Department pursuant to this Agreement. J. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to hold harmless and Indemnify the DEPARTMENT, and Its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and claims, and shall defend any suit or action, whether at law or In equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GOVERNMENTAL BODY and/or the GOVERNMENTAL BODYS employees, officials, agents, contractors and subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, including attorney's fees, Incurred by the DEPARTMENT and its officials,employees and agents In connection therewith. K. Equal Employment Opportunities, Affirmative Action,Sexual Harassment. The GOVERNMENTAL BODY will comply with the Illinois Human Rights Act with respect to public contracts, Including equal employment opportunity, refraining from unlawful discrimination and having a written sexual harassment policy. L Tax Identification Number. GOVERNMENTAL BODY certifies that 1. The number shown on this form is a correct taxpayer identification number(or it is wanting lot a number to be issued.), and 2. It is not subject to backup withholding because: (a) It is exempt from backup withholding, or (b) has not been notified by the Internal Revenue Service (IRS) that it is subject to backup Withholding as a result of a failure to report all interest or dividends, or(c)the IRS has notified the GOVERNMENTAL BODY that It is no longer subject to backup withholding,and 3. It is a U.S,entity(including a U.S. resident alien). NAME OF GOVERNMENTAL BODY: United City of Yorkville Taxpayer Identification Number. 36-6006164 Legal Status (check one): ❑ Tax-exempt Government ❑ Nonresident Alien ❑ Other M. International Boycott.The GOVERNMENTAL BODY certifies that neither GOVERNMENTAL BODY not any substantially owned affiliate is participating or shall participate in an International boycott in violation of the U.S. Export Administration Act of 1,979 or the applicable regulations of the U.S.Department of Commerce. This applies to contracts that exceed$10,000(30 ILCS 682). N. Forced Labor. The GOVERNMENTAL BODY certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made equipment,materials, or supplies furnished to the DEPARTMENT under this Agreement have been or will be produced In whole or In part by forced labor,or indentured labor under penal sanction(30 ILCS 583) Printed 2MMAI1 Page 6 of 9 BOBS 2804(Rev.030ho) PART 5 SCOPE OF SnMEfRESPON NUMEs A. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance responsibility and to the division of energy costs,for the traffic signais and other traffic control devices listed on the attached Exhibit A. B. IY ohdo nancs. Modernization of traffic control devices Is not covered under the agreement.It is agreed that the actual maintenance will be Wormed by the GOVERNMENTAL BODY indicated on Exhibit A,elther with Its own laces or through contractual agreements. C. Maintenance Level. It Is agreed that the signals and devices shall be malntelned to at least the level of maintenance specified In Exhibit B, which Is hereby made a part of this agreement. It Is understood this will meet the minimum requirements of the Iflktols Manual on Uniform Traffic Control Devices for Streets and Highways. Addidonal provisions regarding maintenance may be Incorporated In this document upon agreement on both parries. D. Defloteneies in Maintenance. it Is also understood that K.In the Judgment of the Regional Engineer,the GOVERNMENTAL BODY has not provided maintenance is accordance with the mat tsrenos level specified for those signal installations and devices which It has agreed to maintain,the DEPARTMENT will give the GOVERNMENTAL BODY a 30 day notice In writing of specific deticfenctsa. if the GOVERNMENTAL BODY has not corrected the defbdendes and notified the DEPARTMENT within bite 30-day period,the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the GOVERNMENTAL BODY for Its share of the costs. E. Interconnect A Tinning. The GOVERNMENTAL BODY agrees to maintain d signal equipment and Interconnects associated with interconnected signal systems and Interconnects with st grade railroad crossings. The DEPARTMENT,In cooperation with the GOVERNMENTAL BODY,shall determine the signal lining to coordirnQte and regulate the flow of traffic. No signal timing shall be changed at any state system Intention without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the GOVERNMENTAL BODY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The GOVERNMENTAL BODY shop Inform the DEPARTMENT of any changes made In signal tirrnings. The DEPARTMENT reserves the dgM to withdraw,the privilege of timing signals from the GOVERNMENTAL BODY at any time. Traffic signs k Interconnected with an at-grade railroad crossing shall not be modified without prior lllinoie Commerce Commission and DEPARTMENT noftellon and approval. Intstconnec Wd signals at an at-grade ralroad crossing may be repaired to the original condition;however,the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections:Installation i Damage. The DEPARTMENT is not responsible for the cost of Installing or maintaining traffic signals not on(but interconnected to traffic signals on)U.S.or Stale routes. Any damage dare to State traffic signals In the attempt to connect local traflfo signals shall be repaired to the DEPARTMENT's satisfaction and shall be the nssponslbility,of the GOVERNMENTAL BODY, G. Meaner Monitoring Coats. Master controllers Installed on State Intersections for the coordination of traffic signals are primarily used for the traffic;signals located an U.S.or State mutes. The GOVERNMENTAL BODY may connect traffic signals to a State owned master controller for the coondlnation or operation of nornStats owned trelfia signals,for the purpose of synchroniting time or gaining remote access.I the GOVERNMENTAL BODY desires a oommunleatlona pnk to their office for monitoring purposes.the GOVERNMENTAL BODY shall pay the entire cost of Installing and maintaining such monitoring system. H. Payment for Energy Costs. The DEPARTMENT will reimburse the GOVERNMENTAL BODY for tha�3° `�W-J x' DEPARTMENT's proportionate share of the energy charges. 1 'rzvft 4 ,�f m•.�` 1. Costs for Pavement Maridnge. The DEPARTMENT shall reimburse the GOVERNMENTAL BODY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal Installation. This shall Include any atop bars,crosswalks.symbols,reflectors,edge lines or lane lines required for suppiemenft Ure traffic signal Installation. Primed?/948011 Pape 6 d 9 BOBS 2B04(Rw.o3I1.1/10) J. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. K. Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award. The DEPARTMENT,after oonsuttatlon with the GOVERNMENTAL BODY,reserves the right to rejed any electrical/maintenance contractor assigned work by the GOVERNMENTAL BODY that,In the judgment of the DEPARTMENT,has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. L. Emergency Vehicle Preemption Devices. The costs of Installation,timing,phasing,and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the GOVERNMENTAL BODY. Any Govemmental Body must notify the DEPARTMENT of any change in the emergency vehicle preemption system. However,the DEPARTMENT reserves the right to approve or reject,at any time,the placement of such systems on its traffic signal equipment. M. Previous Agreements. All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic signals and/or other traffic control devices covered by this Master Agreement shall upon executlon of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provisions bearing on Items other than traffic signal and traffic control device maintenance and energy charges contained In presently existing agreements or letters of understanding betww the DEPARTMENT and the GOVERNMENTAL BODY shall remain in full force and effect. N. Modification. Exhibit A can be modified to add or delete signals or devices,but only by written revision signed by the Regional Engineer,the Engineer of Operations and the authorized representative for the GOVERNMENTAL BODY. The modification shall be effective when fully executed and fled with the Clerk or Secretary of the GOVERNMENTAL BODY. This provision applies only to modifkartbn of Exhibft A, 0. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits,which are to be added to this agreement, must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY. Printed 214/2011 Page 7 09 BOBS 2804(Aev.0W=o) PARTS WNIPENSATION FOR SERWCES A. Coat Sharing. As indicated In Exhibit A,the cost of energy end maintenance d traffic signals,and/or other traffic control devices shall be shared In proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment,as fisted In Exhibit A,as well as engineering costs for any approved coordination and timing studies,shall be shared In proportion to the approaches maintained by each unit of government at ell intersections within the interconnected system. B. Billing. Bills shall be submitted on a quarterly basis. The amount billed shag be the costs Incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of$10,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours,or parts thereof,billed for each maintenance Item will be at the actual tune directly related to the work lack. The DEPARTMENT reserves the right to examine the records of the GOVERNMENTAL BODY to determine that costs billed are fully documented. GOVERNMENTAL BODY costs are composed of labor, equipment, materials and the quantity of each. The cost for labor will be determined b;!ire actual hourly rate for the employee plus a multiplier calculated by the GOVERNMENTAL BODY to Include direct and indirect labor related casts, retirement, soda/ secudryv, heal@(, hospitalh ation and life Insurance, holidays, vacation,sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials wUI be at cost. The cost for contracted work will be the actual cost for the contractor. Prated y1Wl i Pipe a of 0 6088 2WK(Rev.MQY10) PART 7 AGREEMENT AWAaD NOTIFICATION REQUIRED FOR ALL PRQJEC�TS Does this project receive Federal funds? ❑ Yes ® No Amount of Federal funds: Federal Project Number: Name of Project; CFDA Number Federal Agency,Program Tide: 'For CFDA(Catalog of Federal Domestic Assistance)Number,refer to original federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR COMPLIANCE WITH FEDERAL OM6- CIRCULAR A-133 NQMCE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies,local units of government and non- profit agencies expending federal funds for this project, It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization,this aerlification or a copy of your OMB A-133 single audit must be submltted to the department at the end of your fiscal year for any fiscal year In which you expended any federal funds related to this contraot. NOTE:ANNUAL COMPLIANCE NYITH THIS REGURIM FAT IS MANDATORY FOR EVERY YEAR IN WHICH FEDERAL FUNDS ARE EXP4ENDRD FOR TH19 P BY ANY STAM I"GOVOINMENTS OR HOMMORTOBUNWOM& FAILURE TO PLY WITH THE ANKLI& ION TO THE RVABMENTWILL RESULT IN THE SUSPENSION OF PAYMENTS TO REMBURSE PRDJl T OM In accordance with OMB Circular A-133,Auditor of States,Coca!ate,and Non-Profit Orgy /,rooms, such non-federal entities that expend$500,000 or more in federal awards in a year are required to have a singie audit performed In accordance with OMB Circular A-133. The Illinois Department of Transportation(IDOT)is required by federal law to obtain and review the single audit of all entitles that had any federally participating funds pass through it,Irrespective of the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed In order to comply with this requirement,your agency must provide the following Information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended$500,000(or the current OMB Circular A-133 qualifying amount)or more In federal awards from all sources,Including other agencies,In a year,you are required to have a single Primed V14W 1 Pape 9 of 9 BOBS 2804(Rev 09123110) EXHIBIT A Following is the list of signalized Intersections and locations with traffic control devices along State highways located within or near the City of Yorkville, that are subject to the provisions of the attached Master Agreement to which this list is an Exhibit B. %OF %OF ENERGY AGENCY LOC.# INTERSECTION MAINTANENCE CHARGES PERFORMING LEVEL RESPONSIBILITY RESPONSIBILITY MAINTANENCE STATE LOCAL STATE LOCAL 1 US 34&CENTER PARKWAY SO 50 50 50 CORP 1 2 1L 47(BRIDGE ST.)&VAN EMMON ST.(RAILROAD PREEMPT.BNSF) SO 50 50 50 CORP 1 3 US 34&IL47 100 0 100 0 CORP 1 4 IL 47&IL 71 100 0 100 0 CORP 1 S IL47&IL 126 100 0 100 0 CORP 1 6 US 34&CANNONBALL TRAIL 50 50 50 50 CORP 1 7 IL 47&SOMONAUK ST. SO 50 50 50 CORP 1 a IL 47&FOX ST. 50 50 50 50 CORP 1 9 IL 47&COUNTRY SIDE PARKWAY 50 50 50 50 CORP I 10 IL 47 At CANNONBALL TRAIL(TRAIL(INCLUDES NB YELLOW FLASHER) 50 50 50 SO CORP 1 it US 34&COUNTRY SIDE PARKWAY 67 33 67 33 CORP 1 12 IL 47&KENNEDY 67 33 67 33 CORP 1 13 US 34&MARKET PLACE 67 33 67 33 CORP 1 14 1147&LANDMARK AVENUE 50 50 50 50 CORP 1 1S US 34&MCHUGH RD. 50 50 50 50 CORP 1 16 US 34 &GAME FARM ROAD 67 33 67 33 CORP 1 17 IL 71&IL 126 100 0 100 0 CORP I 1B US 34&BRISTOL RIDGE RD.(GRAND RESERVE) 67 33 67 33 CORP 1 19 IL 47&WHEATION AVE 67 33 67 33 CORP 1 20 IL 47&SARAVANAS 0 100 0 100 CORP 1 21 IL 47&FOUNTAIN VILLAGE 50 50 50 50 CORP 1 22 US 34&SYCAMORE RD. 0 100 0 100 CORP 1 23 US 34&BEECHER RD. 50 50 SO 50 CORP 1 24 US 34&AUTUMN CREEK 67 33 67 33 CORP 1 25 IL 47&ROSENWINKEL(WATERPARK WAY) 67 33 67 33 CORP 1 26 US 34&ISABELL ST. 0 100 0 100 CORP 1 Following Is the Ilst of signalized Intersections and locations with traffic control devices along State highways located within or near the City of Yorkville, EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS t. CABINET PACK Wiring diagrams,phase diagrams,and manuals that are required to be In each traffio signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all tmfflc signal timing changes shall be provided In the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his/her signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency cap outs, 2. HARDWARE SPECIFICATIONS All equipment and material used shag amply with the requirements of the DEPARTMENTS SMMcaflons for Road a PrUge Coo1gruction, Failure to meet the DEPARTMENrs specifications shall be justification for permanent removal of the noncompliant equipment by the DEPARTMENT,with the cost of removal to be the regmmlb ft of the GOVERNMENTAL BODY. Any costs incurred as a result of exceeding the DEPARTMENTS spedflcatiorre for installing new equipment or painting new or used equipment;for example,installing decorative style poles,posts, or mast arm assemblies,will be the sole m9ponelbpity of the GOVERNMENTAL BODY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm aseembpm and Poles,the foundation,traffic signal mast arm assembly,pole and all signal cable shall be considered part of the traflfQ signal system. The lighting arm, luminAirs and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combfnatfon mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet Inspection, All cost of inspecting and maintaining the highway lighting system equipment, Is the responsibiilty of the GOVERNMENTAL BoDY, In addition to regular inspection and maintenance,all cost of rePalring or replacing damaged or missing highway lighting system equlpmeM Is the responsUNY of the GOVERNMENTAL BODY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System(EVpS)equipment for proper operation and physical condition during the intersection cabinet inspection,. All program settings and each sequence of operation must be verified to be correot during each Inspectkm. All we of Inspection and maintaining ft EVPS equipment, Including the light detectors,light detector amplifiers, radio transmitters and receivers,antennas,confirmation lights,and cables and related components,Is the responsib NY of the GOVERNMENTAL BODY. In addition to regular Inspection and malntenwm,all cost of repairing or replacing damaged or missing EVPS equipment Is the reWnsiblifty of the GOVERNMENTAL BODY. r S. RAILROAD PREEMPTION At ap locations with reilroadltrafNc signal interconnects, respond to any and all emergency and all red flash alarms In a timely manner and notify the Illinols Commerce Commission and the DEPARTMENT of the malfunction. None of the traffic signal railroad preempt parameters including but not lknfted to the phase timings, phase sequences and pedestrian and vehicular clearance Intervals can be modified without prior approval from the DEPARTMENT and the Illlnols Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact personnel available at all times to who railroad preemption malfunctlorrs must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the Installation or system from the party causing the damage. Whw*ver third party claims cannot be recovered,the DEPARTMENT shelf share in the loss. a. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment fallure or for when the controller must be disconnected. This may be accomplished through to installation of a spare cantroner, placing the Intersection on Nash,manually operating the contruler, a ugly will removed through the use of proper autfafts, or installing temporary dW signs once the signal Is In worldng condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who whp be avallabfe to respond without delay to emergency calb. This rrrey be provided by agency forces,contract,a maintenance agreement. Controller failure, lights out,knockdowns,or two(2) red lights out at Intersection are considered emergendes. provide the DEPARTMENT the names,addresses and telephone numbers of at least two person$,v tro will be avWhMe for emergency repair of the trafNc signals and keep the DEPARTMENT" med of any changes of same. tp.LE.D. SIGNAL HEADS Insmll all light emNng diodes(LE.D.)signal heads accordng to instructim provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. Maintain loge of the dates of the LED.modules installation for warranty and for end of service life determination purposes. 2 r B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24)hours of notification of burnout or on the next business day following the notification. However, If two or more red Indications for an approach are burned out,these lamps must be replaced as soon as possible, and under no circumstances longer than%*nty-four(24)tours after notification. Replace all other burned out lamps within forty-eight(48)hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, Including plumb, and tightly mounted. Ali controller cabinets, signal posts and controller pedestals should be tight on their foundatlons and in alignment. 3. CONTROLLER PROBLEMS Check the controllers,relays,and detectors after receiving complaints or calls to ascertain that they are functioning property and make as necessary repairs and replacement. 4. LE.D. SIGNAL HEAD AND L.E.D. MODULE REPLACEMENT An L.E.D. module shall be considered failed and shall be replaced if at least one-fourth of the signal Indication is dark or I the module fails to meet ITE specification on minimum maintained luminous Intensity. Replace failed modules for all red signal indications within twenty-four(24)hours of notification of failure or on the next business day following the notification. However, if two or more red indications for an approach are failed,these modules must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other failed modules within fort Ight(48) hours or next business day of notification of failuure. Provide replacement light emitting diodes (L.E.D.)signal heads and modules that fully comply to the latest applicable Institute of Transportation Engineers (I.T.E.)specifications for vehicular and pedestrian L.E.D, signal modules.including but not limited to, color and Intensity requirements. The signal and pedestrian housings shall also comply with the applicable ITE specifications. s. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a dosed bop signal system maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all Imes. As needed assist in the Implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central Mice software, 3 D. ANNUAL 1. CABINET INSPECTION Check the controllers,relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep Interior of controller cabinet In a clean and nest condition at all times. 2. OBSERVE SIGNALS Observe the signals at the time of the annual cabinet Inspection. This Irnroives stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection Inductance kips,loop detectors, and pedestrian detection during cabinet visit annually. 4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and survefilarm systems annually or as needed,to achieve clean lenses,proper alignment and proper focus. This shell Include system camera,lenses,camera housings and hoodlshield,pan,tilt,and zoom mechanisms and motors, mounting brackets and hantware, pales,microprkxxssor8,corttnolller,cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. 6. RELAMP For the remaining Incandescent signal heads,clean mfWc tors,lenses and lamps once at least every twelve(12) months or more often,ff necessary. Replacement c lamps shall be performed on the same occasion as the cleaning required in this provblon. 6. CONTROLLER CHECK When solid state contrrollers mtatfunction,they shall be removed, repaired,and bench checked. Said state controllers shall not be removed for annual maintenance Inspections. This annual check should verify software with central office software and reprint cabinet pack tfn*W sheet. Controller check shall occur during a annual cabinet inspection. 7. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a annual cabinet inspecinon. Replace burned out fuses or deteriorated breakers as needed. a, CLEARANCE TRIMMING Remove any ob*ucdon blocking the line of sight of the baffle e signal face to the motorist. The maintaining agency shall trim trees, bushes or any other fort of vegetaflon bkxking said lines of eight. The maintaining agency abaft remove, or order the removal of,any man-made obstnuctions auch as signs or banners blocking said Ane of sight. Vlsibllity for line of eight shell most the standards established and contained in the Manual on Uniform Traffic Control Devices (MUTCD). An trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 9. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles,brackets(or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis, The Inspection shall focus on the structural elements of the mast arm assembly and must Include a close up, arms length investigation of the mast arm, pole,mast to pole connection,base plate, and anchor bolls. The arm of the assembly shall be visually inspected at all signal head connections for any defects,such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connectlon plates. The bolts of the arm to pole connection shall be inspected for tightness and corWillon. Check the pole for external corrosion, impact darnage, rust through perforation,deflection,distortion,or cracking. Closely inspect pole for corrosion near the base plate,especially If mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending,and for loose or missing nuts. Upon discovery of any buckles or significant structural defects(loose or missing nuts,severe corrosion or dents, cracks In welds,plate or structure, etc.), Immediately notify the DEPARTMENT. 10 PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to Insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are In good condition. Insure lane, edge and center lines, and reflectors, provide clear dellneatton for motorists during daytime and nighttime. s:VenXwpdoce*nfMydQ011W11 jftW master agreement 9*M b 124_N11.dawc 5 QwLaJadR '�jk Xk Illinois Department �q of Transportation lntergovernmental"Agreement LOCAL AGENCY Name City of Yorkville Address 800 Game Farm Road City,State,Zip Yorkville IL 60560 Remittance Address(if different from above) City,State,Zip Telephone Number Fax Number FEIN/TIN 630-553-4350 630-553.7575 36-6006169 Brief Description of Service(full description specified in Pans 4 do 5) TN.,Is the Waste.,Agreement for Lars'.Agency maintenance art'.apportionment of energy costs ror tral11 o oontmi devices located on State highways within or near the Local Agency as shown on the attached Exhlbit A. This agreement Is authorized by 92 III.Adm.Code 544. Agreement Term From: July 1,2001 To: June 30,2011 Mimi REQUIRED SIGNATURES By signing below,LOCAL AGENCY and DEPARTMENT agree to comply with and abide by all provisions set forth In Parts 1- 5 herein and any Appendices thereto. FOR THE LOCAL.AGENCY: 2-L ' Arthur F. Prochaska Jr" , Mayor Signature of Authorized Representative Type or Print Name of Authorized Representative Date FOR THE DEPARTMENT: District Engineer Dale Engineer of Operations Date Director of Highways Date Intergovemmental Agreement (Rev. 10/99) 1 Agreement No: DOH-D3-01-MSTRYORK INTERGOVERNMENTAL AGREEMENT FOR LOCAL AGENCY MAINTENANCE OF TRAFFIC CONTROL DEVICES This Agreement is by and between Please type or print legibly LOCAL AGENCrs legal name and address hereinafter called the LOCAL AGENCY, and the State of Illinois, acting by and through its DEPARTMENT of Transportation,hereinafter called the DEPARTMENT. Part 1 Scope/Compensation/Term Part 2 General Provisions Part 3 Specific Provisions' Part 4 Scope of Services/Responsibilities Part 5 Compensation for Services Exhibit A Locations of Subject Traffic Control Devices Exhibit B Traffic Signal Maintenance Provisions PART 1 SCOPE/COMPENSATION/TERM A Scope of Services and Responsibilities. The DEPARTMENT and the' LOCAL AGENCY agree as specified in Part 4. B. Compensation. Compensation (if any) shall be as specified in Part 5. C. Term of Agreement. The term of this Agreement shall be through June 30,2011. D. Amendments. All changes to this Agreement must be mutually agreed upon by DEPARTMENT and LOCAL AGENCY and be Incorporated by written amendment, signed by the parties. Intergovernmental Agreement(Rev. 10/99) 2 Agreement No: DOH-D3-01-MSTRYORK PART 2 GENERAL PROVISIONS A. Changes. If any circumstance or condition in this Agreement changes, LOCAL AGENCY must notify the DEPARTMENT in writing within seven days. B. Non-Appropriation. This Agreement is subject to termination and cancellation in any year for which the General Assembly fails to make an appropriation to make payments under the ,G ���• terms of the Agreement. a� C. Records Inspection. The DEPARTMENT or a designated representative shall have access to LOCAL AGENCY's work and applicable records whenever it is in preparation or progress, and the LOCAL AGENCY shall provide for such access and inspection. D. Records Preservation. The LOCAL AGENCY, shall maintain for a minimum of three years after the completion of the Agreement, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing In conjunction with the Agreement. r PART 3 SPECIFIC PROVISIONS A Invoices. The amount shown on each Invoice shall be in accordance with the rates established in Part 5. All non-labor costs, H allowable, shall be listed and itemized as provided in Part 5. Any Invoices/bills issued by the LOCAL AGENCY to the DEPARTMENT pursuant to this Agreement shall be sent to the following address: Illinois Department of Transportation District 3—Bureau of Operations 700 E. Norris Drive Ottawa,IL 61350 All Invoices shall be signed by an authorized representative of the LOCAL AGENCY. B. Billing and Payment. All invoices for services performed and expenses incurred by LOCAL AGENCY prior to July 1st'of each year must be presented to the DEPARTMENT no later than August 31 of that same year for payment under this Agreement. Notwithstanding any other provision of this Agreement,the DEPARTMENT shall not be obligated to make payment to LOCAL AGENCY on invoices presented after said date. No payments will be made for services performed prior to the effective date of this Agreement. The DEPARTMENT will send all payments to the LOCAL AGENCY's remittance address listed in this Agreement. C. Location of Service. Service to be performed by the LOCAL AGENCY shall be performed at locations described in Exhibit A. 3 PART 4 SCOPE OF SERVICEMESPONSIBILITIES A. Cost. The DEPARTMENT and LOCAL AGENCY agree to the maintenance responsibility and to the division of energy costs,for the traffic signals and other traffic control devices listed on the attached Exhibit A. B. Maintenance. Modernization of traffic control devices is not covered under this agreement. It Is agreed that the actual maintenance will be performed by the agency indicated on Exhibit A, either with its own forces or through contractual agreements. C. Maintenance Level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in Exhibit B, which is hereby made a part of this agreement. It is understood this will meet the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be incorporated In this document upon agreement on both parties. D. Deficiencies in Maintenance. It is also understood that if; in the judgement of the District Engineer,the LOCAL AGENCY has not provided maintenance in accordance with the maintenance level specified for those signal installations and devices which it has agreed to maintain,the DEPARTMENT will give the LOCAL AGENCY a 30 day notice in writing of specific deficiencies. If the LOCAL AGENCY has not corrected the deficiencies and notified the DEPARTMENT within the 30-day period,the DEPARTMENT will arrange for the appropriate maintenance efforts and bill the LOCAL AGENCY for its share of the costs. E. interconnect &Timing. The LOCAL AGENCY agrees to maintain all signal equipment and interconnects associated with interconnected signal systems and interconnects with at-grade railroad crossings. The DEPARTMENT, In cooperation with the LOCAL AGENCY,shall determine the signal timing to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the LOCAL AGENCY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The LOCAL AGENCY shall inform the DEPARTMENT of any changes made in signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the LOCAL AGENCY at any time. Traffic signals Interconnected with an at-grade railroad crossing shall not be modified without prior IHinols Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however,the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. F. Interconnections: Installation &Damage. The DEPARTMENT is not responsible for the cost of installing or maintaining traffic signals not on(but interconnected to traffic signals on) U.S.or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENTS satisfaction and shall be the responsibility of the LOCAL AGENCY. G. Master Monitoring Costs. Master controllers installed on State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S.or State routes. The LOCAL AGENCY may connect traffic signals to a State owned master controller for the coordination or operation of non-State owned traffic signals,for the purpose of synchronizing time or gaining remote access. If the LOCAL AGENCY desires a communications link to their office for monitoring purposes,the LOCAL AGENCY shall pay the entire cost of installing and maintaining such monitoring system. 4 H. Payment for Energy Costs. There will be no reimbursements to the LOCAL AGENCY for energy charges required to operate or illuminate signals or devices listed in Exhibit A before June 30,2001.The DEPARTMENT will reimburse the LOCAL AGENCY for 50 percent of the DEPARTMENT's proportionate share of such energy charges incurred between July 1,2001 and June 30,2002.The DEPARTMENT will reimburse the LOCAL AGENCY for 100 percent of the OEPARTMENrs proportionate share of the energy charges beginning July 1,2002. 1. Costs for Pavement Markings. The DEPARTMENT shall reimburse the LOCAL AGENCY for any DEPARTMENT authorized pavement marking maintenance required for the operations of the traffic signal installation.This shall include any stop bars,crosswalks,symbols, reflectors,edge lines or lane lines required for supplementing the traffic signal installation. J. Indemnity. The LOCAL AGENCY shall indemnify and hold harmless the DEPARTMENT for any and all third parry claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A. iG Maintenance Contractors. Maintenance contracts shall be subject to DEPARTMENT approval prior to award, The DEPARTMENT,after consultation with the LOCAL AGENCY, reserves the right to reject any electrical/maintenance contractor assigned work by the LOCAL AGENCY that, in the judgment of the DEPARTMENT, has proposed or bid rates or charges in excess of usual and customary for the type of work being performed. L. Emergency Vehicle Preemption Devices. The costs of Installation,timing,phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the LOCAL AGENCY. Any local agency must notify the DEPARTMENT of any change in the emergency vehicle preemption system. However,the DEPARTMENT reserves the right to approve or reject,at any time,the placement of such systems on its traffic signal equipment. M. Previous Agreements, All traffic signal and traffic control device maintenance and electrical energy provisions contained In presently existing agreements or understandings between the DEPARTMENT and the LOCAL AGENCY for traffic signals and/or other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provisions bearing on items other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the LOCAL AGENCY shall remain in full force and effect. N. Amendments. Exhibit A can be amended to add or delete signals or devices,but only by written amendment signed by the District Engineer and the authorized representative for the LOCAL AGENCY. The amendment shall be effective when fully executed and filed with the Clerk or Secretary of the LOCAL AGENCY. O. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits,which are to be added to this agreement,must be reviewed and approved by the DEPARTMENT and the LOCAL AGENCY. 5 r PART 5 COMPENSATION FOR SERVICES A. Cost Sharing. As indicated in Exhibit A,the cost of energy and maintenance of traffic signals and/or other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and Interconnect related equipment, as listed in Exhibit A, as well as engineering costs for any approved coordination and timing studies, shall be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. B. Billing. Bills shall be submitted on 4-moratftly' asis. The amount billed shall be the costs incurred less any proceeds from third party damage cialms'received during the billing period for repair of signals or devices that are the responsibility of the DEPARTMENT. Any proposed single expenditure in excess of $10,000 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. The hours, or parts thereof, billed for each maintenance item will be at the actual time directly related to the work task. The DEPARTMENT reserves the right to examine the records of the LOCAL AGENCY to determine that costs billed are fully documented. LOCAL AGENCY costs are composed of labor,equipment, materials and the quantity of each. The cost for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the LOCAL AGENCY to include direct and Indirect labor related costs,retirement,social security, health, hospitalization and life Insurance, holidays,vacation,sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. s:\gen\wpdocs\traff eVNnlergovemmental Agreemeni.doc 6 FOLLOWING IS A LIST OF SIGNAUZED INTERSECTIONS ALONG STATE HIGHWAYS LOCATED WITHIN THE CORPORATION. THE LEVEL OF MAINTENANCE REFERS TO THE TRAFFIC SIGNAL MAINTENANCE PROVISIONS IN EXHIBIT B. EXHIBIT A MASTER AGREEMENTTABLE o8nol00 YORKVILLE page i of 1 MAINTENANCE ENERGY LOG.NO INTERSECTION STATE%CITY Yo STATE`Yo CITY% MAINTAINED BY LEVEL 1 US 34&CENTER PARKWAY 50 50 50 50 CORP I 2 IL 47(BRIDGE STREET)&VAN EMMON STREET--RAILROAD PREEMPTION(BNSF) 50 50 50 50 CORP I 3 US 34&IL 47 100 0 100 0 CORP 1 4 IL 47&IL 71 100 0 100 0 CORP I 5 IL 47 &IL 126 100 0 100 0 CORP I 6 US 34&CANNONBALL TRAIL 50 50 50 50 CORP t 7 IL 47&SOMONAUK STREET 50 50 50 50 CORP I e IL 47&FOX STREET—RAILROAD PREEMPTION(BNSF) 50 50 50 50 CORP I 9 IL 47&COUNTRYSIDE PARKWAY 50 5o 50 50 CORP I 10 IL 47&CANNONBALL TRAIL(INCLUDES NB YELLOW FLASHER) 50 5o 50 50 CORP I 11 US 34&COUNTRYSIDE PARKWAY 67 33 67 33 CORP I 12 IL 47&KENNEDY 67 33 67 33 CORP I 13 US 34&MARKET PLACE 67 33 67 33 CORP I 14 IL 47&LANDMARK 50 50 50 50 CORP I 15 US 34&MCHUGH ROAD 50 50 50 50 CORP I 16 IL 47&CARPENTER ST. 67 33 67 33 CORP I STATE DOES NOT PARTICIPATE IN TRAFFIC SIGNAL.PREEMPTION. EXHIBIT B , .TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENTs Standard Soecifications for Road and Bridge Construction. Failure to meet the DEPARTMENTs specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT,with the cost of removal toibe the responsibility of the LOCAL AGENCY. Any costs incurred as a result of exceeding the DEPARTMENTs specifications for installing new equipment or painting new or used equipment for example, installing decorative style poles, posts, or mast arm assemblies,will be the sole responsibility of the LOCAL AGENCY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation,traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminaire and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the LOCAL AGENCY. In addition to regular inspection and maintenance,all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the LOCAL AGENCY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS)equipment for proper operation and physical condition during the Intersection cabinet inspection, or at least every six months. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and related components, Is the responsibility of the local fire district or LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the local fire district or LOCAL AGENCY. • I 5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide co ntact.personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the. party causing the damage. Whenever third party claims cannot be recovered,the DEPARTMENT shall share in the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract,or maintenance agreement Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are*considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons,who will be available for emergency repair of the traffic signals and keep the DEPARTMENT informed of any changes of same. 10. L.E.D.SIGNAL HEADS Maintain all light emitting diodes (L.E.D.)signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. 2 B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four(24) hours of notification of burnout or on the next business day following the notification, However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four(24) hours after notification. Replace all other burned out lamps within forty-eight(48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2. SIGNAL ALIGNMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets,signal posts and controller pedestals should be tight on their foundations and in alignment. 3. CONTROLLER PROBLEMS ` Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning properly and make all necessary repairs and replacement. 4, L.E.D.SIGNAL HEAD REPLACEMENT rbvidt-replacement Itght'#Rff ffin—' -drod'es ALE,!].}spin l heads that conforrri t fi appficWe Institute ofTransppr1a6on Engineers (1.T.1=.)specifications for 1.E.D,signal�hl'�Ids,' Including but not limited to,color and Ir tensity requirement. S. PAINTING Repaint all signal components exposed to weather as needed. C. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a closed loop signal system maintained by the LOCAL AGENCY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. Assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central office software. D. MIMM 1. CABINET INSPECTION .J Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times. 3 2. OBSERVE SIGNALS Observe the signals at the time of the bi-annual cabinet inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection inductance loops, loop detectors,and pedestrian detection during cabinet visit bi-annually. 4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems every six months or as needed,to achieve clean lenses, proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan,tilt, and zoom mechanisms and motors, mounting brackets and hardware,poles, microprocessors, controller,cables and communication equipment,and other related components. Maintenance shall include modifications to programmable detection zones. E. ANNUAL , 1. RELAMP Clean reflectors, lenses and lamps once every twelve (12) months or as needed. Replacement of lamps shall be performed on the same occasion as the cleaning required in-this provision. 2. CONTROLLER CHECK Remove and clean and overhaul the controller(except solid-state), relays, special auxiliary control equipment, and time clocks once a year or more often If necessary. When solid state controllers malfunction,they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verily software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a bi-annual cabinet Inspection. 3. CONFLICT MONITOR TESTING Conduct a complete test of each conflict monitor and malfunction management unit. The following tests shall be performed: Indicator, SystemlTming, Conflict/Voltage/Clearance, Green/Green Permissive, Complete Permissive, and Extended (Inc. Red/Green Dual Display, Watchdog Failure, etc.). It is recommended that testing be performed with the aid of an automated conflict monitor tester. 4. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a bi-annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. 5. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking said lines of sight. The maintaining agency shall remove,or order the removal of,any man-made obstructions such as signs or banners blocking said line of sight. Visibility for line of sight shall meet the standards established and contained in the Manual on Uniform Traffic Control Devices for Streets and Highways. (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 4 6. HARDWARE INSPECTION Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The inspection shall focus on the structural elements of the mast arm assembly and must include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolts. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section,cracks in welds or base metal, and deterioration of the connection plates. The bolts of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external contusion, impact damage, rust through perforation, deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially if mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending,and for loose or missing nuts. Upon discovery of any buckles or significantrstructural defects (loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), Immediately notify the DEPARTMENT. 7. PAVEMENT MARKINGS Inspect pavement markings and replace as necessary to insure proper motorist and pedestrian guidance. Insure that stop bars, symbols and crosswalks are in good condition. Insure lane, edge and center lines, and reflectors, provide clear delineation for motorists during daytime and nighttime. s.\genlwpdocsltM ficlUWaster Agreement Exhibit B 03-08-01.doc 5 e,,EO C/Ty Reviewed By: J= .4 T Legal El Agenda Item Number \ Finance ❑ NB #7 ESL 1836 Engineer �— City Administrator Human Resources ❑ Tracking Number Counly Seal �1 C3 Community Development � �1• cWnry �� Police ❑ PW 2011-75 t,E ��'� Public Works Agenda Item Summary Memo Title: IDOT letter of understanding—Route 34,between Route 47 and Orchard Road Meeting and Date: Public Works—December 20, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Al Memorandum J ,: To: Public Works Committee esr. _ "' isas From: Bart Olson, City Administrator CC: ®� Date: December 16, 2011 o„rye K.—II`—ry ee`� Subject: IDOT letter of understanding—Route 34 Summary Consideration of a letter of understanding for the Route 34 widening between Route 47 and Orchard Road. Letter from IDOT Pursuant to recent discussions with IDOT on road projects in Yorkville, they are asking the City to confirm key details of a future Route 34 widening project. While this project does not have construction funding in IDOT's five-year budget (through 2017), they are asking for a formal letter of understanding at this time. While they state that this project could be considered for letting in 2014 at the earliest, I do not anticipate this project to be constructed until well after 2017. The letter itself is fairly simple, and contains infrastructure items that have been approved in other recent IDOT letters. For your use, we have attached a shared-use path map and sidewalk map to show the connections to other paths. Recommendation Given the City's integrated transportation plan, which shows pedestrian accommodations on the north side of Route 34 in this area, the 80/20 funding split with IDOT, and that funding will likely not be due until after 2017, staff recommends the letter of understanding be approved as presented. �I ---------- -� 0 mw YDIEW � � w.�ar••aaa���� aT J �� f N Pon N. ..�"� 24 United CI Of Yorkville GIS The Data Is provided wMM warranty or any representation of x City accuracy,Bmelftwss,or completeness.It is the rosponsibtilty of the Parcel Data and Aerial Photography *Requester'to determine accuracy,ttmeliness,complatanasa;and s Provided By Kendall County GIS appropriateness of ft use.The United City of Yorkville makes no warranties,expressed or Implied,to the use of Ow Data. s ID LEGEND Lk DIN 0%u. ds; al+aYl-7l-.1•• Ys.�[r. rsl{ IJ, _w:^_ .'"'..... q •pi■tf}r■ti..°_rn'aila�:%R• ...+�°°+'��•��_ tl■■p■}.. YY •• .� Iii 1aC.Alr. -i H■■r■M,R �Ictl.nrrW. 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L BAY ELEMMAWSCRCW� i ••. • LLE WmSEBCHOOL D - { y#~ NCREEKEIF,MLMrARYS0KKIL i *{{gyp ■gyp�y7, ■ 26,1 ~? --� .— _. – ; ••• •.,-' - f�''. --.� - �' �,e'rp"' - �rraa�Y w r• �: • f ai t, '7 ,•J--�l!4 j~ g mw¢s 4y�" IS RT 34 4 . m errsry■■ srp�r {t. :17J f' 0 most wI 1 yew+'". ♦r � ;r ap® _-,_. +r; ++�r" k`` + �ws+ Noun �`��s�>waeri� �*r�,*+�+:ir>!i■'i�irti oft t fEf< ./• 4y R AT lr' � •` ■ LEGEND 4� ; :® YORKVILLE STUDY AREA �iyi�• �wati■alm zt■saa.+�D e- #~y ♦ EXISTING SCHOOL LOCATIONS @ PARK ID y r4�I►�1t *'Ekf4+ a r y y �#� *r° n )--C BRIDGE/UNDERPASS IOVERPASS IT r�ijnrr+e'��a oQP' �r ri *I--IS �. `s OlLocCtE tt^ -gV .F a TRAILS W , �. iE , '�, ��,�� r/ `^•. lx +.% �, W CITY OWNED l MAINTAINED ASPHALT. w'% FOREST PRESERVE yv}9 ', � COUNTYTRAIL o7 ■■■r■ IN DEVELOPER PUD AGREEMENT PRIVATE£!PUBLIC TRAILank-new tt�� 4 i B _ PRIVATE/PUBLIC TRMLO"-r:ro■ .aa -I-� ■ r=■ PROPOSED CONCEPTUAL • �+ .:'�, sl'�+��iser��.� f , '.I .�r !i,';'rsF'=r�` F' �- . .. �,, °`__"-/7. ■ i �� +�i{fj , . �.° ��►�'��'1•(:E� 1 � � TRAILS OUTSIDE OF YORKVILLE t. "•I Y33ser a r .'c,# i'- 'l__ * �:lt_ --� FUTURE PRAIRIE PARKWAY TRAIL a,8',�ry;-ry{w r �Aeae:fig 2�EEir'i •-i"^.� '7�i .'.., � � – ...._ ' fir ' —1�'�f '36.E * ■'• LOCAL PARKS/FOREST PRESERVES r■eirY y°� ra" r '�. ' � ww I �t1* w M CITY PARKS .T:.� .. °�'�a,.-«: a�� f oaw�onccn ir•ro owove �.- Illinois Department of Transportation Division of Highways/Region 2/ District 3 700 East Norris Drive/Ottawa, Illinois/ 61350-1628 Telephone 815/434-6131 October 11, 2011 The Honorable Gary Golinski Mayor of Yorkville 800 Game Farm Road Yorkville, IL 60560 Letter of Understanding FAP 591 (US 34) Section (13C&13)R&T Kendall County US 34 (From East of IL 47 West of Orchard Road) Local Agency Cost Sharing Dear Mayor Golinski: This letter of understanding is the result of communication between the city of Yorkville and the Illinois Department of Transportation concerning IDOT's proposed widening of US Route 34 from approximately 350 feet west of Marketplace Drive and extending 3.6 miles to approximately 350 feet west of Orchard Road, in Oswego. IDOT and Yorkville city staff have met on various occasions to discuss the scope of work and the share of cost which will be required from the city of Yorkville. The city of Yorkville also reviewed preliminary plans provided on June 4, 2010 and pre-final plans provided on June 13, 2011 itemizing City participation items. The purpose of this letter is to provide a clear understanding of the estimated cost the City is to incur and to provide direction to complete final plans which are currently 90% complete. The City's signature of this letter represents Yorkville's commitment to the project. The list below describes some preliminary pay items which require City participation. The city and state will enter into a formal agreement prior to beginning construction which will detail the city's share of cost. The total project cost is estimated at $27.5 million in 2011 dollars. The Department has estimated the following preliminary local participation costs for the city of Yorkville: 1. Sidewalk—20% local cost $ 4,600 2. Shared-Use Path (10' wide bituminous)—20% local cost $42,000 3. Combined Road Lighting at 5 Intersections— 100% local cost $58,000 4. Pre-emption devices at 5 Intersections— 100% local cost $20,000 5. City Utilities (water/sewer) — 100% local cost $20,000 6. Traffic Signals (4 @ 6.6%, 1 @ 10% local share) $55,600 7. Engineering — 15% $30,000 Total estimated cost share for the City of Yorkville $230,200 The Honorable Gary Golinski Page 2 October 11, 2011 Final costs will be based on actual bid prices after the project has been let for construction. This project is currently not scheduled for construction in the Department's FY 2012-2017 Proposed Highway Improvement Program, but will be monitored for inclusion based on project readiness and funding availability. Based on the current schedule and pending land acquisition, this project would be available for letting no sooner than FY 2014. You will note two copies of this letter of understanding are enclosed for your review. If you agree with this proposal, please affix your original signature in the space provided on both copies, retain one for your files and return the second copy to this office by November 28, 2011. If the signed letter of understanding is not received by this date, we will proceed with final plans based on comments received from the City on the pre-final plans. If you have any questions or need further information, please contact Mr. Craig Reed, Project Engineer at (815) 434-8420. Sincerely, Eric S. Therkildsen, P.E. Acting Deputy Director of Highways, Region Two Engineer ,_� /4/4_"k8 By: Dan Mestelle, P.E. District Program Development Engineer CR:lw/cr 10-11-11 Letter of Understanding Yorkville cc: Lou Paukovitz APPROVED: Gary Golinski Date Yorkville Mayor FAP 591 (US Route 34) Section (13C&13)R&T Kendall County C-93-016-10 Contract 66884 Work Item Total Cost Federal State City Mainline US 34 Roadway construction $20,929,000 $16,743,200 $4,185,800 $0 (widening two to five,lanes) including curb and gutter storm sewer. Also, all work Required on local street connections Traffic Signals: US 34 @ McHugh Road $200,000 $160,000 $20,000 $20,000 (80%) (10%) (10%) Combination Roadway Lighting $14,000 $0 $0 $14,000 (100%) Traffic Signals: US 34 @ Marketplace $135,000 $108,000 $18,090 $8,910 Drive (80%) (13-4p/o) (6.6%) Combination roadway Lighting $11,000 $0 $0 $11,000 (i00%) Traffic Signals: US 34 @ Countryside $135,000 $108,000 $18,090 $8,910 Parkway (80%) (13.4%) (6.6%) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Traffic Signai& US 34 (cry Autumn Greek $135,000 $108,000 $18,000 $8,910 Drive (80%) (13-40/6) (6.6°la) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Traffic Signals: US 34 @ Bristol Ridge $135,000 $108,000 $18,090 $8,910 Drive (80%) (13.4%) (6.6%) Combination Roadway Lighting $11,000 $0 $0 $11,000 (100%) Dpfional Emergency Pre-Emption $20,000 $0 $0 $20,000 Units at 5 intersections, Total 10 (100pi6) Units., Elected by the City New Elective 5' Concrete $23,000 $18,400 $0 $4,600 Sidewalk (Where None Currently (80%) (20%) Exists) Work Item Total Cost Federal State City Elective to Wide Hot Mix Asphalt $210,000 $168,000 $0 $4.2,000 10' Shared Use Trail (80%) (2010/0) City Water Main & Sanitary Sewer $20,000 $0 $0 $20,000 Related Items (100%) Subtotals $22,000,000 $17,521,600 $4,278,160 $200,240 Preliminary &Construction $3,300,000 $2,628,240 $641,724 $30,036 Engineering @ 15% Land Acquisition $2,000,000 $0 $2,000,000 $0 Utilities $200,000 $0 $200,900 $0 Grand Total $27,500,000 $20,149,840 $7,119,884 $230,276 Cost to City $230,276 Say $230,000 CR:Iw/cr 7-22-11 Agreement US 34 66884 ,QED C/ry Reviewed By: Agenda Item Number ?° 6 O J 4 Legal ❑ NB #8 EST. `� 1836 Finance ❑ Engineer ■ Tracking Number City Administrator ❑ 4�s Consultant ❑ PW 2011-76 KvitleVl County r<LE El Agenda Item Summary Memo Title: Raging Waves LOC Reduction Meeting and Date: Public Works—December 20 2011 Synopsis: Discussion Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. CO. Memorandum .111 LA To: Bart Olson, City Administrator EST, 1836 From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works 0 1 rry �A Krysti Barksdale-Noble, Community Dev. Dir. 4 Lisa Pickering, Deputy City Clerk Date: December 16, 2011 Subject: Raging Waves The developer has verbally requested a letter of credit reduction f or the above referenced project. Currently, the letter of credit for the site work has been reduced to its lowest level based on current City policy. It is our understanding that there will be a separate agreement made in regard to the possible adjustment of the policy for this project. We have attached the current punch list for your information. According to our understanding of the agreement, we are recommending that Commercia Bank LOC#628335-04 for Phase I Sitework be reduced by the amount of$328,925.02. The remaining amount of the LOC would be $100,000.00. The new LOC should cover earth work, erosion control, pavement, water main, sanitary sewer, storm sewer, striping, traffic control, and any other miscellaneous items remaining to be constructed in the development. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. If you have any questions or require additional information, please call. I f i I Engineering Enterprises,In FXH Only i December 12,2011 D® Not Me i Mr. Nate Peterson Axis Construction Services, Inc. 15 Salt Creek Lane, Suite'214 Hinsdale, IL 60521 Re: Raging Waves/4000 N.Bridge St United City of Yorkville Kane County, Illinois Mr. Peterson: i A punch list re-inspection was completed on December 8, 2011 by our office for the above referenced project. A summary of the punch list items are as follows: General 1'.. Record drawings were submitted and have been reviewed for the Raging Waves subdivision. A letter dated December 5, 2011 was sent to Mr. Nate Peterson.with Axis Construction Service, Inc. Once the record drawings are approved, provided two full-size prints and a digital copy to be imported into the City's Base Map and GIS.System. i 2. Provide IDOT sign-off of approved'final inspection for all work done in conjunction with your IDOT Highway Permit(s). Storm Sewer 3. Raise•CB at station 20+50. This will be done during paving operations. (To be completed Spring 2012) ` Paving, Landscaping. and Lighting I 4. Complete Rosenwinkei-roadway- improvements, including completion of intersection at the far east end of the road. (To be completed Spring of 2012) 5. Since the curb.& gutter will endure another winter season it will need to be re-inspected prior to surface application in the Spring of 2012. Damaged curb to be marked out by EEI. 6. Roadways will be marked for repairs immediately prior to surface-course application. Please call EEI to schedule inspection. (To be completed Spring of 2012) 7. Once paving operations start in the spring of 2012 the employee; parking area should be completed per approved plans. Road,52 Wheeler Sugar Grove, 466-6700 tel — (630)466-6701 www.eeiweb.com Mr. Nate Peterson December 12, 2011 Page 2 of 2 8. Provide as-built Landscape Plan for review and inspection. 9. Remove and replace dead/dying landscaping. 10. Remove and replace multi-stem tree at the east end of Rosenwinkel with a single stem tree. j Once the above items have been completed, the Developer should contact our office. At that time,.we will conduct another inspection to ensure that each item has been properly addressed. If you have any questions or if you require additional information, please call. - i Very truly yours, 1 ENGINEERING ENTERPRISES, INC. j I Bradley P. Sanderson, P.E. ' Vice President BPS/swm I PC: Mr. Bart Olson, City Administrator Ms. Krysti Barksdale-Noble, Community Development Director Mr. Eric Dh'use,.Director of Public Works Ms. Lisa Pickering, Deputy Clerk Mr. Randy Witt, Raging Waves SWM, JWF, EEI j i i s I I I I I i I I G:1Pub1ic\Yorkv111e\2011\Y01143-D Raging Wavesl1)ocs%Punch11st02.doc Ordinance No. 2011- ORDINANCE AMENDING REQUIREMENTS FOR IMPROVEMENT SECURITIES WHEREAS, the United City of Yorkville, Kendall County, Illinois, is a non-home-rule municipality pursuant to the Illinois Municipal Code and Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, as authorized by the Illinois Municipal Code, the City has established requirements in connection with all development within its boundaries for the posting of securities to guarantee the construction of all required public improvements to service any development as specifically set forth in Title 8, Chapter 1, Section 7 (8-1-7) and Title 11, Chapter 5, Section 1 (11-5-1) of the City Code; and, WHEREAS, the Mayor and City Council of the City (the "Corporate Authorities") approved a Final Plat for the O'Keefe Subdivision Unit One by Craig R. Knocke & Associates dated August 20, 2007, which Final Plat depicted the development of a water park to be known as "Raging Waves" and recorded with the Kendall County Recorder on May 22, 2008; and, WHEREAS, as required by the City Code security for the public improvements for the Development, in the amount of$428,952.02 was delivered to the City; and, WHEREAS, as a part of the development approval process, the Corporate Authorities imposed two and three-quarters percent (2.75%) admission as tax which applied to the Development and the City agreed to rebate said admissions tax, all as provided in an Annexation Agreement dated September 26, 2006, as amended June 10, 2008 and June 22, 2011 (collectively the "Annexation Agreements"); and, 1 WHEREAS, the City has been requested to reduce the amount of security the City now maintains in connection with the construction of the public improvements for the Development on the condition that the City withhold the admissions tax generated by the Development until the earlier of the completion of the public improvements for the Development or the accumulation of the amount of the admissions tax withheld by the City equals the total amount of security, as mandated by City Code; and, WHEREAS, the Corporate Authorities are prepared to consider the reduction of the security required in connection with the Development on the condition that an escrow be established into which any amounts of admissions tax to be rebated shall be deposited as securing for the public improvements to serve the Development until such time as all requirements of the City Code are met. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing preambles are hereby adopted as if fully restated herein. Section 2. The security required in the amount of $428,952.02 for the public improvements to be constructed in connection with the Development pursuant to Title 8, Chapter 1, Section 7 (8-1-7) and Title 11, Chapter 5, Section (11-5-1) is hereby reduced to $100,000 on the condition that admissions tax to be rebated pursuant to an Annexation Agreements be held in escrow by the City until such time as the required public improvements are completed and accepted by the City or the amount held in escrow by the City as security for the public improvements to serve the Development is equal to the amount required pursuant to the City Code. 2 Section 3. This Ordinance shall be in full force and effect immediately upon its passage by the Mayor and City Council and approval as provided by law. United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. CHRIS FUNKHOUSER GEORGE T. GILSON, JR. CARLO COLOSIMO DIANE TEELING JACKIE MILSCHEWSKI MARTY MUNNS ROSE SPEARS LARRY KOT APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2011. Mayor Attest: City Clerk 3 ♦,`�0 C/�.y Reviewed By: Agenda Item Number J2 a. O 1 -0 Legal ❑ NB #9 EST. 1 1836 Finance ❑ � Engineer ❑ Tracking Number ,� v1 City Administrator ❑ ®� ', G �O Consultant ❑ « PW 2011-77 <t E ❑ Agenda Item Summary Memo Title: Ash tree removal in certain subdivisions Meeting and Date: Public Works Committee December 20, 2011 Synopsis: Should the city remove all ash trees in subdivisions where emerald ash borer has been found even though the tree may not show outward signs of infestation. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Approval or denial of request to remove all trees in certain subdivisions Council Action Requested: Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Memorandum s' To: Bart Olson, Administrator EMU. law From: Eric Dhuse,Director of Public Works .40 ;" — CC: y Date: November 18,2011 E Subject: Emerald ash borer tree removal <CN-��• Bart, Last week Alderman Gilson asked me to look into the possibility of letting the residents decide if they wanted to keep their parkway ash tree or not if it did not appear infested. If this was an instance where it was isolated to a small location, or a few residents, it would be a win/win scenario for all involved. Unfortunately,we have approximately 1593 ash trees in our parkways city wide according to our tree survey. We would potentially have hundreds of residents that would want to keep their tree(s)which is understandable. If they were to keep the tree(s)the resident would have to agree to treat the tree(s)to prevent an infestation. If this were not part of the agreement,the tree will become infested and die within a relatively short time frame of a few years. I do not believe that the City has the manpower to oversee this project to make sure that these trees are treated every year until the threat of the borer is gone. Also, in colder weather climates such as ours, it can take up to two years before the tree starts showing outward signs of the infestation of the borer. So even if the tree looks healthy, it could be infested and you wouldn't know it. I believe this is the case in many subdivisions where one tree is dying and the other looks healthy. It is just a matter of time before the other tree starts showing signs of the infestation. We currently have active infestations in Windett Ridge,Raintree Village, Fox Highlands, Sunflower, Heartland(2 trees confirmed), Kylyn's Ridge and Bristol Bay(1 tree confirmed). With that many known infestations, it is more than likely that we will see a significant number of trees die again next year. The time for treatment for most of these trees has passed, and it is time to remove them. I agree that if a resident has been treating their parkway tree we would not remove it, but I truly don't think that many of the residents have been treating their parkway tree. I would propose that we all of our communication methods to issue the following message: The United City of Yorkville's Public Works Department will be removing ash trees in the parkways of the following subdivisions; Windett Ridge, Fox Highlands,Raintree Village, Sunflower Estates and Greenbriar. This work will take place starting on or about the week of If your parkway tree has a white X on the trunk, it is scheduled for removal. If you have been treating this tree for the emerald ash borer please contact Eric Dhuse at 630- 553-4370 by no later than to be removed from the list. .��° °'''y o Memorandum 1 SIR EST, Z �-^` 1836 To: Public Works Committee - From: Laura Schraw, Interim Director of Parks and Recreation ��)~ CC: Eric Dhuse, Director of Public Works ;A KC. rO Scott Sleezer, Superintendent of Parks kE Bart Olson, City Administrator Date: December 16, 2011 Subject: Removal of Ash Trees Yorkville became part of the quarantine zone in 2008. This meant that no firewood could travel in or out of the county to help prevent the spread of Emerald Ash Borer. In the 2009 Parkway Tree Survey, Ash trees were 16.6% of Yorkville's Parkway Trees. At that time, no noticeable signs of Emerald Ash Borer Infestation were apparent. Shortly after, report of the beetle being found in Yorkville occurred, and then street trees started to show characteristic signs of infestation. The southern area of Yorkville has been noticeably infested with EAB. Some trees have shown significant defoliation at the top of the tree and the trademark D shaped exit holes scattered over the bark. On trees that do not show significant signs of being infested, it does not mean that the tree does not have the already larva tunneling under the bark. The gradual decline of the tree is from the larva feeding in the phloem and cambium, cutting off the tree's ability to take in and process nutrients. In colder climates, such as ours, the larva stage may last up to two years before maturation and exiting of the tree in the spring which is what leaves the trademark D shaped hole. Public Works has marked trees to be removed (both showing signs and not showing signs of infection) for several reasons. • Federal regulations require that infested trees be removed. If the tree is in an infested area, it can be assumed that all trees are infested no matter the visible signs. The only exception would be trees that have been treated with chemical agents specifically produced to combat the emerald ash borer. • Due to the heavy infestation on the south side, all ash trees were marked to save staff resources by making a one-time pass to remove the species (pulling trees and stump grinding.) • Removing the ash trees will help push the EAB out of the area. EAB will continue to stay in Yorkville while there is a"home" available. • If selected ash trees remain, staff will have to constantly monitor the area and return to mark and remove trees annually as they start to show dieback. It is a cost savings to the City to remove them all at one time. • Due to the small size of the ash tree, at this time they are easy to remove by staff. Each year the tree grows, it adds approximately 1"to the trunk making it more time consuming, and consequently costly, to remove the trees. • Tree removal by staff occurs during the fall and winter unless there is a special circumstance. Removal of the ash trees will allow residents to plant a new tree this spring or fall for an additional growing season. • The trees should be removed for public safety. Infected trees become weak and are susceptible to storm damage and limb failure. In the City's best interest due to the liability of pedestrians and vehicles parked on the streets, ash trees should be removed at this time. Illinois ��..�.�iLL�l�. Ron R.BLAGOJEVIC)El,GOVERNOR THOMAS F-JENNINGS.DIRECTOR Bureau of Environmental Programs State Fairgrounds P.O.Box 19281 Springfield,IL 62794-9281 (217)785-2427(voiocl=) •Fax 217/524-4882 DeKalb,Illinois Field Office 2280-B Befliany Road,DeKalb,IL 60115 (815)787-5476 December 2,2008 Mr.Eric Dhuse Public Works Director, United City of Yorkville 800 Game Farm Road Yorkville,IL,60560 Dear Eric: I am writing to confirm a finding of our Department's recent inspection and suspicion of Emerald Ash Borer in an ash tree located on Sheridan Court within the City of Yorkville. We officially confirmed the infestation of Emerald Ash Borer(EAB)in that tree using the services of a USDA APHIS official verifier. As of today,the presence of EAB is now official in Kendall County and in Yorkville,Illinois. We suspect this infestation might have come from planted,EAB infested nursery stock but there is no absolute way to be sure. Patterns observed across the northeast Illinois landscape indicate the entire ash population within the City of Yorkville is at a high risk of infestation over the next couple of years. There is no effective way to eradicate this insect pest and thus all ash trees,once infested,will eventually die from the insect's larval feeding beneath the bark. Illinois citizens,towns and businesses have been attempting to slow and contain this insect in northeast Illinois on their own and in cooperation with the Illinois Dept.of Agriculture by properly handling or destroying known infested trees. The insect is particularly difficult to detect and newly infested trees most often appear healthy and green for the first couple of seasons. Educating residents to the facts surrounding this pest and their management options as landowners should be considered urgent. Emerald Ash Borer is an official declared Nuisance (505 ILCS 90/14)and infested trees must be handled according to the quarantine rules and regulations in place for greater northeast Illinois. Opportunities for utilizing the wood from ash trees do exist, Insecticidal treatment for individual trees that are not yet severely infested is available but such treatment is not guaranteed to be ultimately successful and is not proven to be effective for large trees(over 20 inches in diameter), Insecticide treatment of trees or tree stock is not recognized by regulatory agencies for purposes of control or quarantine. Any and all efforts to aggressively destroy(or successfully treat)known infested trees in Yorkville,Illinois will help tremendously in local,regional and statewide efforts to slow,contain, and manage this pest that now threatens approximately 150 million Illinois ash trees. We are available to meet with key city officials for a briefing and to answer questions at your request. Respectfully, Paul M.Deizman, IL Dept of Agriculture,EAB Program Manager Frequently Asked Questions I Emerald Ash Borer ln[ormation Network Page I of') Search Home Home I Frequently Asked Questions FAQ About EAB Frequently Asked Questions AshSeed Reporting EAB 1. Where did the emerald ash borer come from? Moving Firewood 2, How did It get here? EAB Infested Trees 3. What types of trees does the emerald ash borer attack? Where is EAB? 4. Where has It been found? Publications/ 5. What happens to Infested ash trees? Resources 6. What do emerald ash borers look like? Information for ?. What is the life cycle of this borer? Homeowners 8. How is this pest spread? 9. How long has the emerald ash borer been in Michigan? Replanting 10. Does It only attack dying or stressed trees? Biological Control 11. What is being done on a statewide basis about this new pest? Research 12. How big a problem is EAB? Links 13. Who do I call to get more information on the Emerald Ash Borer or to report an infested tree? Is EAB In your state? 1 Learn more about. im Where did the emerald ash borer come from? The natural range of Agrilus planipennis,or the emerald ash borer,is eastern Russia,northern China,Japan, Latest News and Korea.Before June of 2002,it had never been found in North America, How Cincinnati Is Return to top using ash trees in the Urban Timber 2, Program to benefit the community and How did it get here? lessen economic We don't know for sure,but it most likely came in ash wood used for stabilizing cargo in ships or for packing loss or crating heavy consumer products. about 20 hours ago More Latest News>. Return to top 3. Or foAow us on LuAter What types of trees does the emerald ash borer attack? In North America,it has only been found in ash trees.Trees in woodlots as well as landscaped areas are affected.Larval galleries have been found in trees or branches measuring as little as 1-inch in diameter.All species of North American ash appear to be susceptible. MAPS&STATE INFO Return to top 4. Where has it been found? In 2002,EAB was thought to occur in six counties in southeastern Michigan:Livingston,Macomb,Monroe, Oakland,Washtenaw and Wayne,and in Essex County Ontario.Our ability to detect and find EAB has substantially improved since then,however,and we now realize that a much greater area was Infested than what was initially thought.It has also been found in Illinois,Indiana,Iowa,Kentucky,Maryland,Minnesota, Missouri,New York,Ohio,Pennsylvania,Tennessee,Virginia,West Virginia,Wisconsin,Ontatio and Quebec,making AB an international g pest problem.Most of these infestations are not new(i.e„EAB has not spread this far in the past 5 years).We are simply getting better at finding infestations as survey methods CLICK GLOBE improve.However,it is important to watch for signs and symptoms of EAB in non-quarantine areas where FOR INFO the beetle may have been accidentally transported in ash firewood. Return to lop 5. What happens to infested ash trees? The canopy of infested trees begins to thin above infested portions of the trunk and major branches because the borer destroys the water and nutrient conducting tissues under the bark.Heavily infested trees exhibit canopy die-back usually starting at the top of the tree.One-third to one-half of the branches may die in one year.Most of the canopy will be dead within 2 years of when symptoms are first observed.Sometimes ash hnp://www.emeraldashborer.info/faq.cfm 12/13/2011 Frequently Asked Questions I Emerald Ash Borer Information Network Page 2 of 3 trees push out sprouts from the trunk after the upper portions of the tree dies.Although difficult to see,the adult beetles leave a"D"-shaped exit hole in the bark,roughly 1/8 inch in diameter,when they emerge in June. Return to top 6. What do emerald ash borers look like? The adult beetle is dark metallic green in color, 112 inch-long and 118 inch wide.There are several pictures of EAB in the Photo Album and EAB Life Cycle pages. Return to top 7. What Is the life cycle of this borer? Recent research shows that the beetle can have a one-or two-year life cycle.Adults begin emerging in mid to late May with peak emergence in late June.Females usually begin laying eggs about 2 weeks after emergence.Eggs hatch in 1-2 weeks,and the tiny larvae bore through the bark and Into the cambium-the area between the bark and wood where nutrient levels are high.The larvae feed under the bark for several weeks,usually from late July or early August through October.The larvae typically pass through four stages, eventually reaching a size of roughly 1 to 1.25 inches long.Most EAB larvae overwinter in a small chamber in the outer bark or in the outer inch of wood.Pupation occurs in spring and the new generation of adults will emerge in May or early June,to begin the cycle again.View the EAB life cycle. Return to top 8. How is this past spread? We know EAB adults can fly at least 112 mile from the tree where they emerge.Many infestations,however, were started when people moved infested ash nursery trees,logs,or firewood into uninfested areas. Shipments of ash nursery trees and ash logs with bark are now regulated,and transporting firewood outside of the quarantined areas is illegal,but transport of infested firewood remains a problem.PLEASE-do not move any ash firewood or fogs outside of the quarantined area. Return to top 9. How long has the emerald ash borer been in Michigan? No one knows for sure.Experts feel that it may have been In the Detroit area for at least 12 years.The initial infestation probably started from a small number of beetles.Over the next few years,the population began to build and spread.By 2002,many trees in southeastern Michigan were dead or dying.In North America, native ash trees have little or no resistance to EAB and natural enemies have so far had little effect when EAB populations are high. Return to top 10. Does It only attack dying or stressed trees? Healthy ash trees are also susceptible,although beetles may prefer to lay eggs or feed on stressed trees. When EAB populations are high,small trees may die within 1-2 years of becoming infested and large trees can be killed in 3-4 years. Return to top 11. What is being done on a statewide basis about this new pest? Many agencies and universities are working together to educate citizens about identification of ash trees and EAB and options for protecting valuable shade trees.State and federal agencies have programs in place to help restore the urban forest in cities that sustained heavy EAB damage.Research is underway to learn more about the biology of EAB,its rate of spread,methods for EAB detection,predators and other natural enemies that may attack EAB,and how insecticides can be used to protect trees in infested areas. Return to top 12. How big a problem is EAB? EAB is becoming an international problem,with infestations in Canada as well as Michigan,Illinois,Indiana, Iowa,Kentucky,Maryland,Minnesota,Missouri,New York,Ohio,Pennsylvania,Tennessee,Virginia,West http://www.emeraldashborer.info/faq.cfm 12/13/2011 Frequently Asked Questions I Emerald Ash Borer Information Network Page 3 of 3 Virginia,and Wisconsin.The scope of this problem could reach the billions of dollars nationwide if not dealt with.State and federal agencies have made this problem a priority.Homeowners can also help by carefully monitoring their ash trees for signs and symptoms of EAB throughout the year. Return to lop 13. Who do I call to get more information on the Emerald Ash Borer or to report an infested tree? Contact your county Extension office or the nearest Department of Agriculture office.You may also contact the USDA Emerald Ash Borer Hotline toll-free at 1-866-322-4512.Also,check out the"Is EAB in your state?" link at the left of this page. Return to top This fact sheet was updated by Dr.Deborah McCullough and Robin Usbome,Michigan State University Extension, February 2011. DigG�lr]ier,ip!oicia, and Unkinc information CONTACT $@OUITHIS WEBSITE http://www.emeraldashborer.info/faq.cfm 12/13/2011 Hungry Pests- Emerald Ash Borer Page 1 of') i .rl Deparirwt of Apliculture x F'lard Health Inspection Service s „' n H � H E 111E HA CAN I DO? U t NrnATIVES BL = PESTS? NrA US You are here: Emerald Ash Borer Go Emerald Ash Borer About the Emerald Ash Borer • See Where the Pests are The Emerald Ash Borer(Agrilus plantpennis[Fairmalre])Is • Ask an EX"rt a Question responsible for the death or decline of tens of millions of ash trees • Look at Pest Photos Invasive Pests in 14 states in the Midwest and Northeast. Native to Asia,it has • Report a Pest been found in China, Korea,Japan, Mongolia,Taiwan and eastern • Asian Citrus Psyllid Russia. It likely arrived in the United States hidden In wood • Asian Longhorned packing materials commonly used to ship consumer goods,auto © HunarvPests Facebook Beetle parts and other products.The first official U,S. Identification of • Citrus Greening Emerald Ash Borer was in southeastern Michigan In 2002.It is © HunaryPests Twitter • Emerald Ash Borer especially dangerous because there is no known treatment for You HungryPests channel • European Grapevine Emerald Ash Borer infestations-trees must be felled and the Moth wood disposed of through approved means. • European Gypsy Moth What Does the Emerald Ash Borer Look like? • False Codling Moth Adult beetles are slender and • Light Brown Apple 1/2-inch long. Males are Moth smaller than females.Color "• • Mediterranean Fruit varies but adults are usually a Fly bronze or golden green • Mexican Fruit Fly overall,with metallic,emerald • Oriental Frult Fly green wing covers.The top of • Sudden Oak Death the abdomen under the wings is metallic purplish red and - Pest Management can be seen when the wings are spread. • Pest Management Larvae reach a length of approximately 1 Inch and are white or Approaches cream colored.The body is flattened and bell-shaped;the brown • Biological Control of head is mostly retracted into the body and only the mouth parts Pests are visible externally.The 10-segmented abdomen has a pair of • Control by Pesticides brown, pincer-like appendages on the last segment. FAQ What is the Emerald Ash Borer's Life Cycle? The Emerald Ash Borer generally has a one-year life cycle but it could take two years to complete Its life cycle in colder climates.Adult beetles are active during the day,from mid-June to mid- August. Females can mate multiple times and lay 60 to 90 eggs during their lifetime. Eggs are deposited individually in bark crevices on a trunk or branches and hatch in seven to 10 days.After hatching,larvae chew through the bark and feed on phloem and outer sapwood for several weeks. Feeding is complete In autumn and pre-pupal larvae overwinter In shallow chambers in the outer sapwood or In bark. Pupation begins in late April or May.Adults emerge head-flrst through a D- shaped exit hole that is 3 to 4 mm in diameter. http://www.aphis.usda.gov/hungrypests/EAB.shtmi 12/13/2011 Hungry Pests - Emerald Ash Borer Page 2 of 3 What Kind of Damage Can the Emerald Ash Borer Cause? Larval feeding In the tissue between the bark and sapwood disrupts transmission of nutrients and water In a tree,eventually causing branches and the entire tree to die. Foliage may yellow, thin and wilt, and the tree canopy becomes increasingly thin and sparse as branches die. Many trees lose 30 to 50 percent of the canopy after two years of Infestation and die within three to four years. It can be difficult to detect Emerald Ash Borer Infestations.The presence of woodpeckers and the holes they dig to get to the pests may be one of the first signs of infestation. When a tree has been infested for one year,the D-shaped holes left when adults emerge will be present on the branches and trunk.Another sign of infestation Is the growth of eplcormlc shoots,which grow from roots and the trunk of the tree and often have larger-than-normal leaves, Stress Is believe to be a contributing factor to tree decline and death but Emerald Ash Borer has also killed otherwise healthy trees. Emerald Ash Borer primarily damages and kills green,white,blue and black ash trees.There is no known treatment for Emerald Ash Borer infestations—trees must be felled and the wood disposed of through approved means. Where Is the Emerald Ash Borer Currently Found In the United States? The Emerald Ash Borer is currently found In Illinois,Indiana, Iowa,Kentucky, Maryland, Michigan,Minnesota,Missouri, New York,Ohio,Pennsylvania,Virginia,West Virginia and Wisconsin. For a map showing high risk areas,visit the Pest Tracker. For a current map of infested areas,visit http://www.emerald ashborer.info/files/MultiState—EABpos.pdf, What's the Emerald Ash Borer Quarantine and Eradication Process? When an Emerald Ash Borer infestation Is found,quarantine Is put in place to limit the spread of the pest through human behavior (moving firewood,purchasing Infested plants,etc.).Ground and aerial surveys of forested areas and sites of possible infestations, such as nurseries,may be conducted to determine the extent of the infestation.The discovery of Emerald Ash Borer triggers quarantine procedures for wood products including firewood of all hardwood species,such as ash,oak,maple and hickory; nursery stock and green lumber of ash; any other ash material,living, dead,cut or fallen including logs,stumps, roots,branches and composted or uncomposted chips. Research Is being conducted to determine possible options for the future,including improved pesticide treatments and biological control using parasitolds for live trees, and heat or pesticide treatment of firewood. What Can We Do? Cooperation among Federal and State government agencies, municipalities,universities,the green Industry and the public is essential to minimize the impact of the Emerald Ash Borer because human behavior 1s a significant factor in its spread. Things you can do to prevent the spread Include: 1. Don't move firewood. Emerald Ash Borer larvae can survive hidden In the bark of firewood.A good rule of thumb Is buy local, burn local, 2. Visually inspect your trees. Early detection is important,so if you see any sign or symptom of an Emerald Ash Borer infestation,contact your State agriculture agency. http://www.aphis.usda.gov/hungrypests/EAB.shtmi 12/13/2011 Hungry Pests - Emerald Ash Borer Page 3 o1'3 3. Spread the word.Talk to friends, neighbors and co- workers about Emerald Ash Borer and what they should be aware of on their trees. 4. Ask questions.If you receive ash nursery stock or firewood, know Its point of origin and your supplier,as larvae could be hiding under the bark. 5. Know State and Federal regulations. Make sure you understand regulations that govern your state and those you may visit. Resource List[not a comprehensive list] WHAT ARE INVASIVE PESTS? WHAT CAN I DO? LEARN MORE OUR INITIATIVES Emerald Ash Borer:The Green Menace United States Department of Agriculture,Animal and Plant Health Inspection Servlce http://www.aphls.usda.gov/publications/plantLhealth/content/ printable_version/EAB-GreenMenace-reprint-JUne09.pdf Pest Alert: Emerald Ash Borer United States Department of Agriculture,Forest Service http://na.fs.fed.us/spfo/pubs/pest—aI/eab/eab.pdf Stop the Ash Borer Beetle The Cooperative Emerald Ash Borer Program http://www.stopthebeetle.info/ Emerald Ash Borer U.S. Forest Service, Northeastern Area http://www.na.fs.fed.us/fhp/eab/ Emerald Ash Borer http://www.emeraldashborer.Info/I ndex.cfm Signs and Symptoms of the Emerald Ash Borer Michigan State University Extension http://www.emeraldashborer.Info/f'iles/E-2938.pdf Wisconsin's Emerald Ash Borer Information Source University of Wisconsin—Madison; Wisconsin Department of Natural Resources; Wisconsin Department of Agriculture,Trade and Consumer Protection; USDA APHIS; University of Wisconsin Extension; U.S. Forest Service http://www.emeraIdashborer.wi.gov/ Last Modified: August 5,2010 APHIS Home I USDA.00v J Site Mao I policies and Links I FOIA I Accessibility Statement J Privacy Policy I Non-Discrimination Statement I Information Quality I USA.gov I White House http://www.aphis.usda.gov/hungrypests/EAB.shtml 12/13/2011 �,,D C/Ty Reviewed By: Agenda Item Number J O -� Legal ❑ NB #10 EST. 1836 Finance ❑ _ Engineer ❑ < \� 60 City Administrator ❑ Tracking Number Q �. °aj,m�a �C?�" Consultant El m PW 2011-78 El� e l�CE Agenda Item Summary Memo Title: EAB grant submission Meeting and Date: Public Works Committee December 20, 2011 Synopsis: City staff will be preparing a grant application to help offset the cost of EAB Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: none Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: •��° C'''y Memorandum J� - 0� aA Esr, lass To: Yorkville City Council From: Laura Schraw, Interim Dir. of Parks and Recreation O0) CC: Eric Dhuse, Public Works Director C0.M 5a K.d�C—ly =0 aG Bart Olson, City Administrator kE v� Date: December 15, 2011 Subject: Emerald Ash Borer Grant Application Again this year the Metropolitan Mayors Caucus announced the opening of an Illinois Urban Forest Restoration Grant for Emerald Ash Borer. This grant program seeks to provide grants to communities to plant trees and encourage sustainable urban forest management. Applicants must be located in the Emerald Ash Borer Quarantine Zone. Yorkville is prepared for this grant through our existing tree inventory that has located over 1600 ash trees within the City limits. Our population limits us to a maximum of$10,.000 for tree replacement. Yorkville's matching funds would be in Staff time and labor for planting the trees, similar to our parkway tree program. The only eligible costs are the cost of trees and the cost of planting trees. Staff estimates that we can remove and replace around 100 trees, depending on the final cost of each replacement tree. All trees must be listed on the Illinois Department of Agriculture's (IDA) recommended Reforestation List and be purchased from Illinois Department of Agriculture Certified Nurseries. There are well over 100 ash trees in this area, and ash trees will be replaced in order of whether or not they have the EAB and their condition (poor, fair, good, excellent). The grant application is due on January 20th. City Council approval is not required for the grant application. Illinois Technical Assistance Grant for Emerald Ash Borer 2011-2012 Application and Guidelines Men-opolitan Mayors The , Morton Arboretum Administrative Agency Metropolitan Mayors Caucus 1 Illinois Technical Assistance Grant for EAB Contents Introduction .....................................................................................................................3 GrantProgram Goals......................................................................................................3 ProposalScoring.............................................................................................................7 Award and Execution of Agreement................................................................................8 Payment..........................................................................................................................8 Eligible Local Matching Costs .........................................................................................8 Checklist..........................................................................................................................9 GrantApplication Form ................................................................................................. 10 State of Illinois Emerald Ash Borer Compliance Agreement ......................................... 13 Technical Assistance Quarterly Report......................................................................... 14 EAB Readiness Plan Guidance..................................................................................... 15 Resources..................................................................................................................... 15 EOC compliance statement: All grant partners are equal opportunity providers and employers. 2 Illinois Technical Assistance Grant for EAB Introduction This guide has been developed to assist communities applying for funds for urban forest planning and management to minimize losses from emerald ash borer (EAB) planning under the Forest Health Cooperative Programs of the United States Department of Agriculture. The Metropolitan Mayors Caucus is the grant administrator. Grant Program Goals This program has many goals related to mitigating emerald ash borer. It aims to minimize future loss of tree canopy, encourage the replanting of trees, slow the spread of EAB, and generally encourage sustainable urban forest management. 1. We seek to fund the development and implementation of community level plans that guide the strategic management of urban forest resources affected or threatened by EAB. Plans should be based on a professional resource assessment. Components should include: a. An inventory'. This may be a complete 'stem by stem' inventory; a sample inventory to gain an overall picture of the state of the community's trees; a partial inventory; or an ash only inventory. This is a required outcome. b. A management plan. This comprehensive urban forest management plan details how the community will manage their trees including hazard tree assessment, regular pruning and maintenance, monitoring for tree health, invasive pest management, replanting with diverse tree species, and wood utilization. c. A locally approved EAB Management Plan is a required outcome. This may be accomplished without a comprehensive urban forest management plan, but must be based on one of the inventory types described above. It should specifically provide overall strategy for managing ash trees and restoring urban forest canopy. It should detail how the community will identify and mitigate infested and at-risk or poor quality ash trees; dispose of debris and reclaim salvageable wood products; and replant with diverse tree species. 2. This program is fundamental to reforestation efforts and is therefore complementary to Urban Forest Restoration Grant for Emerald Ash Borer offered concurrently. Additional Goals: 3. To restore diminished community tree canopy. 4. To enhance the quality of life in participating cities, villages, and townships. 5. To promote urban forestry benefits through proper planting, care and management of community trees. 6. To strengthen and support existing comprehensive community tree care programs. 7. To ensure that urban forests provide communities with a variety of ecosystem services: clean air, clean water, increased property values, reduced erosion and 3 Illinois Technical Assistance Grant for EAB stormwater runoff,wildlife habitat, as well as moderate temperatures, reduced energy demands, and offer year-round enjoyment. 8. To diversify urban forests for long-term sustainability and resistance to future pests. 9. To preemptively reduce a community's ash population creating a more diverse community forest, thus managing the economic burden -the inevitable consequence of an EAB infestation. 10. To promote risk management within EAB infested and soon-to-be infested communities by removing ash trees. General Criteria 1. Deadline for receipt of proposals is January 20, 2012 at 5:00 pm. 2. Submit 4 copies (1 original and 3 copies) of the grant application to Metropolitan Mayors Caucus Attn: Eve Pytel 233 South Wacker Drive, Suite 800, Chicago, IL 60606 3. Please use a staple, paper clip or other clip for the submittal. Do not bind applications or submit them in binders. 4. Please submit photo copies of the cover letter with the three copies of the application. 5. All applicants will be notified of their status by via email by February 25, 2012. 6. All work must be completed for this grant by June 15, 2013. 7. Applicants may only apply for a single grant from both the Urban Restoration and Technical Assistance Program. If an applicant submits two applications the first application will be reviewed and any other applications from that applicant will be disqualified. Financial Information 1. This is an 80120 match program based on reimbursable costs and in kind service. For example: $6400 + $1600 = $8000 Requested Local Total Project Amount Match Cost Communities are encouraged to overmatch. In extreme circumstances, communities are encouraged to contact Eve Pytel at eepytel(&-mayorscaucus.ora for assistance with determining appropriate matches. 2. Grants are "not-to-exceed" grants and may range from $1,000 to $20,000. • Only non-federal money may be used for the local match. • In-kind labor contributions of applicant's employees must not exceed a rate of $45.00 per hour. Volunteer labor may not exceed a rate of$20.00 per hour. Volunteer labor may only be documented as an in-kind expense. As an example, 4 Illinois Technical Assistance Grant for EAB the value of volunteer labor assisting the work crew who are being,paid $20.00 an hour in base salary and fringe benefits may be counted as $20.00 an hour. If the applicant has no paid employees who are performing similar work, then the value of the volunteer labor may be counted as $10.00 per hour unless acceptable justification can be made for a higher rate. Under no circumstances can the value of volunteer labor be higher than that of paid employees performing similar work. • Partial funding of proposals is possible. Eligibility Only communities that have been confirmed infested by Illinois Department of Agriculture (IDA) or are within the IDA emerald ash borer (EAB) quarantine zone are eligible to apply. See IDA website for current quarantine boundaries. http://illinoiseab.com As of November 1, 2011, the Illinois quarantine encompasses thirty-nine counties in northeastern and central Illinois. 1. No part of the grant can be used to pay for land or equipment. Tree removal costs are ineligible for grant support; however, removal expenses may be used to meet the match requirements. 2. Proposed trees may not include trees that are part of capital projects or will be impacted by a roadway project within the next three years. 3. Communities currently designated as a Tree City USA by the Arbor Day Foundation and the National Association of State Foresters will be scored higher on their application. hftp://www.arborday.oro/orograms/treeCityUSA/index.cfm 4. Communities that demonstrate need for the grant will be scored higher than those that do not. Need may be economic or programmatic. 5. Application approval will be based on score, need and alignment with the grant program's goals. Assurances 1. All technical services used to prepare tree inventories and management plans must be completed under the supervision of a certified arborist. The American Society of Consulting Arborists maintains a directory of specialized consulting arborists able to assist municipalities at http:/&ww.asca-consultants.orq/find/index.cfm In addition, the Illinois Arborist Association maintains a directory of certified arborists available for consulting at hftr)://www.illinoisarborist.org/CertifiedArboristsNew.htm 2. A locally approved EAB Management Plan is required before grant funds are disbursed. No grant expenses will be reimbursed until an EAB Management Plan is on file. Communities may use the sample plan attached to this document. If tree planting or tree removal activities are used to match requested Technical Assistance grant funds, these activities must comply with the following standards and assurances: 5 Illinois Technical Assistance Grant for EAB 3. Tree planting projects must be planned and executed for long-term survival of trees. Tree species must be selected to match site and cultural conditions. An ISA certified arborist must approve your Work Plan. 4. The applicant must attest to properly caring for trees purchased through this program by including a maintenance plan. Trees must be planted according to the International Society of Arboriculture Tree Planting Best Management Practice http://secure.isa-arbor.com/webstore/BMPs-C59.aspx, mulched and watered appropriately for three years to enable trees to become fully established and thrive. Planting is based on ANSI A300-2005 (Part 6) Transplanting. 5. When contracting for tree removal, firms employing International Society of Arboriculture Certified Arborists should be used. Firms should have a current EAB compliance agreement with the Illinois Department of Agriculture. Firms must have appropriate Workers Compensation insurance. 6. Anyone removing trees must adhere to ANSI A133.1: Pruning, Rcpairing, Maintaining, and Removing Trees and Cutting Brush— Safety Requirements. 7. Nursery stock must be a minimum of 1 %" and no greater than 3" inches in caliper and must adhere to the ANSI Z60.1-2004 American Standard for Nursery Stock. The standard is available here http:l/agri.nv.gov/Brochures/ANLAStandard2004.pdf. 8. Diversification of the community forest is a goal. Grantees may not propose to purchase more than 25% of any one type of tree. If an applicant can document that tree diversification is being achieved through a long range plan and that the past 4 years of tree purchases have been diverse the evaluation committee may consider waiving the requirement. 9. Tree species must be specified in grant proposals and must be listed on the Illinois Department of Agriculture's (IDA) recommended Reforestation List. See list for site and region appropriate recommendations. http://illinoiseab.com/ (click Reforestation) 10.Trees purchases must be made with Illinois Department of Agriculture Certified Nurseries. To identify nurseries, click here: httR://www.a.qr.state.il.us/EnvironmenVnursery/ 6 Illinois Technical Assistance Grant for EAB Proposal Scoring Your proposal will be evaluated and ranked by the scoring committee. The criteria listed below will be used to rate each project. The highest possible score is 140. Although a complete and orderly application is essential in a competitive grant program, a few of the following criteria are indicative of more advanced urban forest management and will qualify for additional points. Criteria: Highest Possible Score Application: The application is thoughtfully prepared and 30 complete. All questions are answered clearly and concisely. Budget: Clearly identifies allowable costs and identified 25 allowable local match. Stewardship and sustainability: Demonstrate that funding 20 your project will build your organization's capacity to better manage your community trees? How will this project support long term initiatives? What steps will you take to keep your inventory up to date? If you are not already will this program help you become Tree City USA? Bids for technical assistance are signed by certified 10 arborists. Project time line. Projects accomplished by January 31 of 15 2013 will receive full scoring. For each successive month beyond December 2012, proposals will lose 3 points. Projects completed later than June 30 of 2013 are considered infeasible and will not be considered.' Leveraged benefits: Describe community commitment to the 20 project? What will your community contribute to support this project in terms of staff support, executive support or volunteer support? Be sure to describe local match, volunteer efforts, financial and in kind community organization support. Where significant support or project role is derived from another organization or volunteers, a support letter on letterhead from that organization or individual outlining that organization's role in your project should be appended to the application. Community has signed a compliance agreement with Illinois 10 Department of Agriculture Need: Application demonstrates economic or programmatic 10 need for grant. Total Possible Points 140 Project extension may only be granted in the event of an act of God. 7 Illinois Technical Assistance Grant for EAB Award and Execution of Agreement The highest scoring proposals, based on stated criteria and minimum requirements, will be recommended for funding with available monies. Two agreements shall be signed by the successful grant recipient and returned promptly to the Metropolitan Mayors Caucus for final execution. Receipt of fully executed agreement will serve as official notification for the community to begin their project. DO NOT START THE APPROVED PROJECTOR INCUR ANY MATCH COSTS PRIOR TO RECEIVING A FULLY EXECUTED AGREEMENT. Partial funding of proposals is possible. Payment Reimbursement payment shall be made only to the contracted entity for invoices paid by the grant recipients. Communities can expect payment between 45-60 days after the Metropolitan Mayors Caucus has received completed reimbursement request forms containing valid invoices and/or canceled checks. Only one reimbursement payment will be made to the contracted community upon completion of all phases of the grant project. Once payment is made the grant project is considered completed. Technical or consulting services to develop urban forest(tree) inventories, management plans, and EAB Management Plans are the only eligible costs. The purchase and planting of trees, removal of trees, purchase of installation materials, soil amendments to be used along public rights-of-way or other public lands are eligible as local match. To receive payment, the administering agency must receive your EAB Management Plan. Eligible Local Matching Costs The following costs are allowable as a community's local match of the project cost: 1. Payment of at least 20% of technical or consulting services to develop urban forest (tree) inventories, management plans, and EAB Management Plans 2. Removal, utilization of salvageable lumber and disposal of ash trees by community employees, volunteer or contractors. 3. Additional tree purchases for the specified project. 4. Site modifications and materials (soil, mulch) directly related to the project. 5. Labor costs or in-kind volunteer labor to plant for trees. 6. Administrative costs directly related to the project. 7. Labor and material costs for tree maintenance. 8. Removal of infested ash trees or non-infested ash trees removed as part of a community ash reduction plan after November 1, 2011, may be eligible with documentation of species, costs, infestation and/or ash reduction plan. 8 Illinois Technical Assistance Grant for EAB Supporting documentation for the applicant/grantee's match must be included with the completed reimbursement forms. Approved forms of documentation include: receipts, paid invoices, daily activity reports, volunteer sign-in sheets, or other paperwork documenting work completed. Project costs, other than eligible documented tree removal (see#8 above), incurred prior to the formal grant approval of this proposal are ineligible for matching purposes. Though future maintenance of trees is required for this grant agreement, maintenance costs incurred beyond the completion of this grant, are not eligible for match. Checklist Your proposal should include 4 collated sets of the following: ❑ Cover letter on letterhead signed by Mayor or President, Village Manager or equivalent figure for other local jurisdictions. ❑ Application Form • Statement of Need • Work Plan Description • Timeline ❑ Budget ❑ Copy of quote(s) for Technical Assistance ❑ Signed and numbered Illinois Department of Agriculture Compliance Agreement 9 Illinois Technical Assistance Grant for EAB Grant Application Form 1. Applicant Organization Name: 2. Tax 1.D.: 3. Applicant Contact Information: 1. Name: 2. Mailing Address: 3. Email: 4. Phone Number: 4. Community population: 5. Tree City USA status (years, award level): 6. Does your organization have someone legally responsible and designated by an ordinance to care for trees on public property (i.e.: forester, city department, tree board)? 7. Does your organization have a tree care ordinance (tree care policies, planting, maintenance, removal, species lists - preferably not invasives)? 8. Does your community have a community forestry program (shown by annual municipal budget of at least$2 per capita) that addresses dead and hazardous tree removal, pruning, planting, care and insect/disease control? 9. Does your organization hold an annual Arbor Day observance and have a proclamation? 10.Proposed Work Plan: Describe what you plan to do with the grant and please describe how you would use an EAB Technical Assistance Grant. Make sure that you answer the following questions: 1. What will you accomplish as a result of getting an EAB Technical Assistance Grant? 2. How will you achieve your local match, which must account for 20% of a project? 3. Community forestry goals, Please describe how this project will support your short term and long term community forestry goals. What measures will your community take to implement such a plan? Please note that the outputs of all Technical Assistance Grants must include a management plan based on a tree inventory (stem by stem, sample or ash only). a. You are encouraged to apply for a complete `stem by stem' tree inventory. This complete count and assessment of all trees under your jurisdiction is advised because it will enable you to react to future pests more easily as well 10 Illinois Technical Assistance Grant for EAB as proactively take steps to diversify your trees. Quicker, less expensive options are: b. A sample inventory that assesses a sample portion of trees to derive an overall condition and guide general management decisions c. An ash only inventory that would guide rapid response to a current EAB infestation. 11.In anticipation of funding, please get at least one quote from consultant arborists and attach those to this application. Arborists must be certified with the International Society of Arboriculture. Their signature, contact information and certification number is required. 12.Statement of Need: Why does your community need this grant (Please limit to 250 words)? 13.How will your community use management plan and inventory moving forward? How will you implement your management plan and what measures will you include to assess how well you are implementing your EAB management plan? 14.What steps will you take to keep your inventory up to date? 15.Timeline: Please provide a timeline for the project. Be sure to include administrative actions, removal, planting, maintenance, invoicing, etc. Below is an example. Month Task February Receive notification of grant award March Village approved of award with Caucus and drafts bid. April Village board approves tree inventory and EAB management plan contract. May-June Conduct Tree Inventory July Conduct public outreach component of EAB management planning process. July-August Create EAB Readiness Plan September Village board approves EAB Readiness Plan October Work plan is complete and community begins to implement plan and bids removal contract. November Ash trees are removed December I Invoice the Mayors Caucus for reimbursement 11 Illinois Technical Assistance Grant for EAB 16.Project Budget: Item Local Grant Cost Total Project (Community) (Must not Cost Match (May not Exceed 80% of include any the total cost) federal funds Administrative Personnel Cost Forester 10 Hours $450 0 $450 Sub Total $450 0 $450 Consultants Tree Inventory and $2,000 $20,000 $22,000 Management Plan Removal of ash trees $18,000 0 $18,000 30 trees at $600 Sub Total $20,000 $20,000 $40,000 Grand Total $20,450 $20,000 $40,450 Project Percent 150.55% 49.45% 100% 12 Illinois Technical Assistance Grant for EAB State of Illinois Emerald Ash Borer Compliance Agreement Illinois Department of Agriculture STATE OF ILLINOIS EMERALD ASH BORER COMPLIANCE AGREEMENT Compaq a Nunn Cmhri Name:hlr/ilia, --------------------------------- ------------------------- MailingAddmaat Simi------------------------Cil)frwro...................Sytr--_--_Zipeade-_____ Telephem0-------------------Fah------------------F.oslh_---------------------------------- 01"al ar Praor-dog Yard Leese.'/ir dirknet than mailing addrea abm-oi Simi ----------------------------------- Clry?owe--------------------------------- Zwtorlit---- Cmaly ApptkabkbSbdedlloldt b}rriorStdeQ4et9tMitlal for she EnctatdAshBorerlAipriXtrpianomnbt Pentad b to Inset Pest ad Plrnl Missile Ad M Ilktok CompiledSiandes*1 el seal I aokrvwlecfge Sot and Federal regulations governing the Field Ash Bose(FAB),gnatinli a zone brander,std'teptilued mticts-. When woddng widen and rear EAB quacintine z re(q I spec to supply m=*to maybe raptimd fQ ingetbon I ghee toaonwh•with the pnice(ln ns Lid heirwr in qds sr�a Itrd rod widsanr dhrr pnxrdusr�rcyrired M•Ihr Dimka•d8c lllinh IkpsAstttlr of ARricdi use.as fdiHy: 1. Regulated articles hull not be moved out of established quarantine zore(s)at any time unless:a)the regulated ankles have been chippediprocessed to a size measuring less than 1.0 inch in two dimensions:b)de bark and outer'A inch of cspwocd of regulated articles has been completely removed;or c)the regulated articles,including firewood,have been treated to meet USDA-APHMPPQ standards for Kiln Sterilization(T404-b-41 tkat Treatment(T114a).or Fumigation Treatment(r404-b.1-1): 2. From May 1 to September 1,all regulated articles originating from within the EAB quarantine zone and leaving"municipality or township of their origin shall only be transponed within the EAB quarantine zone in an enclosed vehicle or a vehicle compietely enclosed by a covering.such as canvas,plastic or tightly woven cloth,adequate to prevent the passage of the Emerald Ash Borer to the em•ironmen: J. Any and all persons or entities transferring possession of regulated articles within to EAB qu®nntim zone to another person or entity shall cdorm de person or entity taking possession of the leguiatd amide,either verbally or in writing,that the said legalated articles ore subjea to State and Fiedad giwatinc regulations: 4 Eaployers dull inform theiretsployaa about k EAS q=MtiiM xgulatiahs,incU ing FAH quarandoe zone boon siaieR irsmuct errpbvees how to identify the EAD and its signs and requite&copy dthis compliance agreement to be carried by employers wgidng in the Sub of illirrir.and 5. The Illinois Department of Agricultux shall be informed of any suspected EAB infesuGoo(s). e"RegoIsted Articles'are hemby defined as the following: 1) The Emerald Ash Baer(Agrifusplanq,ennisFairmaim)in arty living stage of development: 2) Ash uses(F nWmw pp.)of"suc 3) Ash limbs and brander, 4) Any cut roncxa4rut;hardwood flacwoott 5) Bak hoco sib taws asid wood chips Wiper ftn am inch in"dirrensions ksm ash tree& 6) Ash bps and lumber with either the bndcor the Oulu amhal kuh of spaood or batti atcrined: 7) Any item made from or containing h wood of Iheash bee which is capable of speadmg teemnald wilt bas; 8) Ary otter ardck,pno&ct,or manni of conveyance when it is determ(nod by the Director of Aprieultue that it presents the nick of spread of the Emerald Ash Baer in any stage of dntlopacm. ' u m •&rev sir SignalurefTille Dote Signed State Agency Official Signature_ Coruplinnee Agreetltenl No: Illinois Department of Agriculture Illinois DepailrWrA of Agriculture 2380 Bethany Road,Suite B "` P.O.Box 19281 De Kalb,Illinois 60115 Springfield,Illinois 6 27 94-928 1 Phone:815 787.5476 l i Phone:217-795-2427 Fax:815-787-5498 Fax 217-524-4882 Ono original signed agreement to bo maintained at she Illnole Dept,of Agrlalrum and a second original signed Wroeme s to be maintained at the camptny anloa. For up-lo-dwo Informal lon on EAB pfoeso go to:lrmas.ill"@EAB.com or wvvw.atate.9.urv6A6. [I I1=200g,EABCorgoilancoAgroorrw VKdoel 13 Illinois Technical Assistance Grant for EAB Technical Assistance Quarterly Report Please attach sheets if necessary. 1. What did you accomplish? 2. What proportion of your inventory is complete? 3. What geographic area of your community is complete? 4. Provide the number of trees by species excluding species for which there are fewer than 5%. 5. Are you completing the work with the contractor or in-house resources you described in the proposal? Have you encountered any challenges? 6. Describe your data management?What software/file types were used? 7. What measures are you planning to keep your inventory up to date? a. Re-inventory subsection of community every year? b. Collect data as part of other roadway projects? c. Not sure. d. Other: 8. Please describe outreach efforts to residents, businesses and institutions located in your community. Please append related materials. Those may include brochures, newsletter articles, letters, or public service announcements. 9. Will you apply or reapply for Tree City USA this year (due December 30th, Be sure to document your activities to apply for a Growth Award.) http://www.arborday.oral programs/treecityusa/?breadcrumb=homepage 14 Illinois Technical Assistance Grant for EAB EAB Readiness Plan Guidance Please be sure to visit hftr)://www.agr.state.i1.us/eab/data/200806305614.Ddf as a definitive reference for what should be included in an EAB Management Plan. Key components of EAB plans are discussed in the Community Action Plan brochure http://www.agr.state.il.us/eab/data/201008314752 odf You are also encouraged to review example plans such as the City of Park Ridge http://www.agr.state.il.us/eab/data/200807309150 Pdf Village of Mount Prospect http:/hwm.acir.state.il.us/eabidata/200904238425.pdf pdf Village of Palatine hftp://www.agr.state.i1.us/eab/data/200807307749.pd Village of Wilmette hftp://www.agr.state.il.us/eab/data/200806305614,pdf Resources www.emeraldashborer.info : This Web site is part of a multinational effort in the US, Ontario and Quebec to bring you the latest information about emerald ash borer, www.aqr.state.il.us/Environment/Pest/emeraldashborer.pd Illinois EAB Readiness Plan www.a9r.state.ii.us/eab/ Illinois Department of Agriculture www.illinoiseab.com httr)://www.aqr.state.il.us/eab/data/201008314752.pd Community Action Plan http://www.mortonarb.org/tree-plant-advice.html The Morton Arboretum, Plant Clinic, Tree Selection http://www.mortonarb.org/tree-plant-advice/article/16912/caring-for-newly-planted-trees- and-shrubs.html The Morton Arboretum, Plant Clinic, Tree Planting Instructions http://www.westcook.org/wcmc/programs-services/suburban-tree-consortium The Suburban Tree Consortium, a buying collaborative of the West Central Municipal Conference 15 Illinois Technical Assistance Grant for EAB hftp://www.iIlinoisarborist.oro/CertifiedArboristsNew.htm Illinois Arborist Association, certified arborists. www.illinoisurbanwood.orq Illinois EAB Wood Utilization Team www.ilca.net/Index.aspx Illinois Landscape Contractors Association http://www.isa-arbor.com/ International Society of Arboriculture http://www.na.fs.fed.us/fhp/index.shtm USFS Forest Health Protection http://www.na.fs.fed.us/urban/ US Forest Service Urban Forestry dnr.state.i1.us/conservation/forestry/ Division of Forest Resources of the Department of Natural Resources http://www.westcook.org/wcmc/grog rams-services/suburban-tree-consortiu m Suburban Tree Consortium http://www.arborday.ora/ Arbor Day Foundation, Tree City USA http://www.tcia.org/Public/aov standards a300.htm TreeCare Industry Association, ANSI Standards for the Professional Arborist 16 Illinois Technical Assistance Grant for EAB ♦,��D CIP Reviewed By: Agenda Item Number Legal ❑ OB #1 Finance ❑ 1836 Engineer '�. Tracking Number 0 0 City Administrator ❑ �O Consultant ❑ PW 2011-68 CIE `�v ❑ Agenda Item Summary Memo Title: Grand Reserve LOC Reduction Meeting and Date: Public Works—December 20 2011 Synopsis: Discussion Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: See attached staff memo. 0 Memorandum To: Bart Olson,City Administrator EST.�`1' `^ to i1B36 �� From: Brad Sanderson, EEI \f f 1,i CC: Krysti Barksdale-Noble, Community Dev. Dir. ` N; Eric Dhuse,Director of Public Works Lisa Pickering,Deputy City Clerk Date: December 16, 2011 Subject: Grande Reserve North—Letter of Credit Reductions At the request of Bank of America a punch list was completed on the Grande Reserve subdivision(north of RR)and a corresponding letter of credit(L/C)review was completed. At this time we recommend the reduction of the L/C's for the above referenced project. The amount of the reduction is based upon the value of improvements that have been completed to date in relation to the existing L/C's. The new L/C amounts and reduction values are listed below (see attachments for details). L/C#3 Unit 12 Outfall Storm Sewer,#5587587 Current Balance $46,054.66 Proposed Balance $37,373.81 Reduction $8,680.85 L/C#5 Unit 12 Neighborhood 5, #5587890 Current Balance $278,745.82 Proposed Balance $136,523.79 Reduction $142,222.03 L/C#7 Unit 13 Neighborhood 3;#S587891 Current Balance $371,870.36 Proposed Balance $210,662.49 Reduction $161,207.87 L/C# 10 Unit 14 Neighborhood 3;#5591707 Current Balance $226,731.97 Proposed Balance $160,449.44 Reduction $66,282.54 L/C# 12 Unit 15 Nei hbgh orhood 5: #5591705 Current Balance $353,266.57 Proposed Balance $264,212.94 Reduction $89,053,63 L/C 414 Unit 20 Neighborhood 2, #5591367 Current Balance $709,697.33 Proposed Balance $4]5,257.56 Reduction $294,439.77 L/C 415 Unit 22 Neighborhood 5,#S598664 Current Balance $407,404.75 Proposed Balance $155,633.96 Reduction $251,770.79 L/C # 17 Unit 23 Neighborhood 1,#S594383 Current Balance $713,701.91 Proposed Balance $660,794.04 Reduction $52,907.87 L/C# 18 Unit 23 Neighborhood 1 &2;#5594384 Current Balance $837,036.20 Proposed Balance $783,770.26 Reduction $53,265.94 Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. If you have any questions or require additional information, please call. Grande Reserve LOC Summary and Status-EEI Recommendation December 16,2011 Eliminate LOC EEI EEI Amount Transfer Issue or Transfer LOC Project Description Current Recommended Recommended of Required Obligation to Check to Obligation LOC NUMBER Units status Amount Amount Reduction Work 04 Land Purchaser city to Future Builder 5,14,15,18, 1 5604197 21,22,25,26,27 Houseline $50,000 $50,000 $0 $0 $50,000 $0 $0 2 S585960 12 Ponds not Complete $31,689 $31,689 $0 $0 $31,689 $0 $0 3 5587587 12 outfall Storm Sewer $46,055 $37,374 $8,681 $0 $37,374 $0 $0 4 5585959 13,19 Ponds not Complete $41,688 $41,688 $0 $0 $41,688 $0 $0 5 5587890 12 Binder $278,746 $136,524 $142,222 $0 $136,524 $0 $0 6 5594295 12 Houseline $21,000 $21,000 $0 $0 $21,000 $0 $0 7 5587891 13 Binder $371,870 $210,662 $161,208 $0 $210,662 $0 $0 8 5594168 13 Houseline $31,500 $31,500 $0 $0 $31,500 $0 $0 9 5590245 14,18,19,25 Ponds not Complete $141,393 $141,393 $0 $0 $141,393 $0 $0 10 S591707 14 Binder $226,732 $160,449 $66,283 $0 $160,449 $0 $0 11 5590244 15,22 Ponds not Complete $98,430 $98,430 $0 $0 $98,430 $0 $0 12 5591705 15 Binder $353,267 $264,213 $89,054 $0 $264,213 $0 $0 13 5591366 19 Landscaping $33,003 $33,003 $0 $0 $33,003 $0 $0 14 5591367 20 Binder $709,697 $415,258 $294,440 $0 $415,258 $0 $0 15 5598664 22 Binder $407,405 $155,634 $251,771 $0 $155,634 $0 $0 16 5590433 23,26,27 Ponds not Complete $654,913 $654,913 $0 $0 $654,913 $0 $0 17 5594383 23 Binder $713,702 $660,794 $52,908 $0 $660,794 $0 $0 18 5594384 23 Landscaping $837,036 $783,770 $53,266 $0 $783,770 $0 $0 19 1 5590434 1 20,21 Varies 1 $25,075 1 $25,075 1 $0 1 $0 1 $25,075 1 $0 1 $0 TOTAL I $5,073,201 1 $3,953,370 1 u..1,119,831 1 $0 1 S3,953,370 1 $0 1 $0 LETTER OF CREDIT-3-S687587 ENGINEERS OPINION OF PROBABLE CONSTRUCTION COST FOR Unit 12 GRANDE RESERVE NORTH-NEIGHBORHOOD 3$5 MODEL AREA Outliall Storm Sewer YORKVILLE,ILLINOIS (BASED ON ENGINEERING IMPROVEMENT PLANS,PLAN DATE 826/05) FILE;3405.00 4 00 EROSION DATE:9/12105 REVISED:10/13105 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST C.OUTFALL STORM SEWER I. MANHOLE(60-DIA.) 9 EA. 1,800.00 16,200.00 100% 0.00 2. MANHOLE(72-DIA) 2 EA. 2,800.00 5,600.00 100% 0.00 3. CATCH BASIN(60-DIA.) 2 EA. 1,500.00 3,000.00 100% 0.00 4. 30'FES W/GRATE 5 EA. 1,100.00 51500.00 100% 0.00 5. 36"FES W/GRATE 1 EA. 1.300.00 1,300.00 100% 0.00 6. 12"RCP 14 L.F. 19.00 266.00 100% 0.00 7. 15'CMP 170 L.F. 28,00 4,760.00 100% 0.00 8. 15'RCP 21 L.F. 20.00 420.00 100% 0.00 9. 30'RCP 389 L.F. 42.00 16,338.00 100% 0.00 10. 36"RCP 2,616 L.F. 52.00 136,032.00 100% 0.00 11. SPECIAL STORM STRUCTURE 4 EA. 7,500.00 30,000.00 100% 0.00 12. SELECT GRANULAR TRENCH BACKFILL 127 L.F. 15.00 1,905.00 100% 0.00 13. CONNECT TO EXISTING MH 1 EA. 1,000.00 1,000.00 100% 0.00 14. RESTORATION 51 L.F. 200 10,200.00 100% 0.00 15, ROAD R.O.W.RESTORATION 2 EA. 3,750.00 7,500.00 100% 0.00 15. SEDIMENT PROTECTION 1 EA 9,137.74 9,137.74 100% 000 TOTAL 249,158.74 0.00 Plus 10% 24,915.87 0.00 274,074.81 0.00 Current LOC 46,054.66 Amount of Completed Work 0.00 Amount of Required 0.00 Transfer Obligation to Lend Purchaser 0,00 Issue Check to City 10,000.00 Eliminate LOC or Transfer Obl4ptlon to Future Bulkier 36,054,66 Remaining Work 0.00 Retainage(15%) 37,373.81 EEI Recommend LOG Value 37,373.81 Possible Reduction Value 81680.85 LETTER OF CREDIT-5-S587690 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR Unit 12 GRANDE RESERVE NORTH-NEIGHBORHOOD 3&5 MODEL AREAS NEIGHBORHOOD 5 YORKVILLE,ILLINOIS (BASED ON PLANS BYCGL,LTD.DATED 8/2&V5) FILE.3405.05 est 091205.x1s DATE:9112/05 REVISED:10/13/05 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A. EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT B. SANITARY SEWER 1. 8-PVC SANITARY SEWER(SDR-26) 1,081 L.F. 20.00 21,620.00 100% 0.00 2. 8"PVC SANITARY SEWER(SDR-21) 189 L.F.. 30.00 5,670.00 100% 0.00 3. 48"MANHOLE TYPE A W/FRAME&LID 11 EA. 1,950.00 21,450.00 100% 0.00 4, 6-SANITARY SERVICE COMPLETE, INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 20 EA. 450.00 91000.00 100% 0.00 5, 6-SANITARY SERVICE COMPLETE, INCLUDING TEE&SELECT GRANULAR BACKFILL-FAR 0 EA. 1,200.00 0.00 100% 0.00 6. 8"PLUG 3 EA. 250.00 750.00 100% 0.00 7. SELECT GRANULAR BACKFILL(CA07) 160 L.F 36.50 5,840.00 100% 0.00 8. CONNECTTO EXISTING MANHOLE 1 EA. 1,500.00 1,500.00 100% 0.00 9. TELEVISE MAINS 1,270 L.F. 1.00 1,270.00 100% 0.00 TOTAL SANITARY SEWER $ 67,100.00 j C. WATERMAN 1. 8-DUCTILE IRON WATER MAIN 11186 L.F. 21.00 24,906.00 1000/6 0.00 2. 8-VALVE&BOX 3 EA. 1,000.00 3,000,00 1000A 0.00 3. 81 X 16'PRESSURE CONNECTION W/60* VAULT 1 EA. 4,000.00 4,000.00 1000/6 0.00 4. 1"TYPE K COPPER SERVICE,NEAR 20 EA 300.00 61000.00 100% 0.00 5. 1"TYPE K COPPER SERVICE,FAR 0 EA 600.00 0.00 100% 0.00 6. 8'PLUG 3 EA. 250.00 750.00 100% 0.00 7. FIRE HYDRANT 2 EA. 1,900.00 3,800.00 100% 0.00 8. FLUSHING FIRE HYDRANT 2 EA. 1,200.00 2,400.00 100% 0.00 9. SELECT GRANULAR BACKFILL(MAINLINE) 246 EA. 17.50 4,305.00 100% 0.00 TOTAL WATERMAIN $ 49,161.00 i - D. STORM SEWER 1. 12"RCP 640 L.F. 16.00 10,240.00 100% 0.00 2. 12"RCP W/ASTM C-443 JOINTS 48 L.F. 18.00 828.00 100% 0.00 3. 15"CMP 84 L.F. 14.00 1,176.00 100% 0.00 4. 15'RCP 30 L.F. 17.00 510.00 100% 0.00 5. 18"RCP 40 L.F. 19.00 760.00 100% 0.00 6. 18'RCP W/ASTM C-443 JOINTS 157 L.F. 21.00 3,297.00 100% 0.00 7. 21"RCP 24 LF. 25.00 600.00 100% 0.00 8. 24"RCP W/ASTM C-443 JOINTS 144 L.F. 30.00 4,320,00 100% 0.00 9. 27"RCP 54 L.F. 33.00 1,782.00 100% 0.00 10. 30"RCP 166 L.F 38.00 6,308.00 1000% 0.00 11. 30'RCP W/ASTM C-443 JOINTS 129 L.F. 40.00 5,160.00 100% 0.00 12. 36"RCP 168 L.F. 42.00 7,056.00 100% 0.00 13. 48'MANHOLE W/FRAME&LID 3 EA. 1,050.00 3,150.00 100% 0.00 14. 60"MANHOLE W/FRAME&LID 10 EA. 1,430.00 14,300.00 100% 0.00 15. 48"CATCH BASIN W/FRAME&GRATE 3 EA. 1,300.00 3,900.00 100% 0.00 16. 60"CATCH BASIN W/FRAME&GRATE 1 EA. 2,000.00 2,000.00 100% 0.00 17. 24'INLET TYPE A W/FRAME&GRATE 4 EA. 600.00 2,400.00 1009A 0.00 18. 36"RCP FLARED END SECTION i EA 1,500.00 1,500.00 100% 0.00 19. 12'PLUG 3 EA. 250.00 750.00 100% 0.00 20. 15"PLUG 2 EA. 250.00 500.00 100% 0.00 21, 18'PLUG 2 EA. 250.00 500.00 100% 0.00 22. SELECT GRANULAR BACKFILL(MAINLINE) 390 L.F. 10.00 3,900.00 100% 0.00 23. TELEVISE STORM SEWER 2,357 L.F. 1.75 4,124.75 100% 0.00 TOTAL STORM SEWER = 79,061.75 = E. PAVING,CURBS,SIDEWALK 1. 1-1/2'BIT.CONC.SURFACE COURSE CL I, MD(C 2,691 S.Y 3.15 8,476.65 0% 8,476.65 2. 2-112"BITUMINOUS CONCRETE BINDER COURSE 1,284 S.Y. 3.00 3,852.00 100% 0.00 3. W BITUMINOUS CONCRETE BINDER 1,407 S.Y. 5.00 7,035.00 100% 0.00 4. 10'AGGREGATE BASE COURSE 1,284 S.Y. 7.50 9,630.00 100% 0.00 5. 16"AGGREGATE BASE COURSE 1,407 S.Y. 12.00 16,884.00 100% 0.00 6. TEMPORARY PAVEMENT 2'SURFACE OVER 8'AGGREGATE BASE COVER 437 S-Y. 9.50 4,151.50 100% 0.00 7. 5'WIDE-5"PCC SIDEWALK W/2" AGGREGATE 8,620 S.F. 3.75 32,325.00 8,081.25 8. B6.12 CONCRETE CURB&GUTTER WITH 4" AGGREGATE BASE 2,021 L.F. 12.00 24,252.00 100% 0.00 9. REVERSE PITCH 861.2 CONCRETE CURB& GUTTER WITH 4"AGGREGATE BASE 703 L.F. 12.00 8,436.00 100% 0.00 10. GEOTEXTILE FABRIC 2,691 S.Y. 1.20 3,229.20 100% 0.00 11. BACKFILL CURBS 2,724 EA. 1.00 2,724.00 100% 0.00 12. FINE GRADE STREET SUBGRADE 2,691 S.Y. 015 2,018.25 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK $ 123,013.60 $ 16,557.90 F. STREET LIGHTING 1. STREET LIGHT 25'STANDARD,COMPLETE INCLUDE WIRE&TRENCHING.ETC, 3 EA. 4,500.00 13,500.00 100% 0.00 TOTAL STREET LIGHTING $ 13,500.00 G. LANDSCAPING Street Trees 43,487.00 10,871.75 Butter&Common Area 90,536.00 ` 22,634.00 1. Miscellaneous° 0 EA. 0.00 27,235.00 6,808.75 ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $161,258.00 $40,314.50 SUMMARY A. EXCAVATION&GRADING N/A WA B. SANITARY SEWER 67,100.00 0.00 C. WATERMAIN 49,161.00 0.00 D. STORM SEWER 79,061.75 0.00 E. PAVING,CURBS,SIDEWALK 123,013.60 16,557.90 F. STREET LIGHTING 13,500.00 0.00 G. LANDSCAPING 161,258.00 40,314.50 TOTAL 493,094.35 56,872.40 Plus 10% 49,309.44 5,687.24 542,403.79 62,SS9.64 Current LOC 278,745.82 Amount of Completed Work 110,292.00 Amount of Required 9,324.00 Transfer Obligation to Land Purchaser 129,250.00 Issue Ctho&to City 0.00 Eliminate LOC or Transfer Obligation to Future Bulider 29,879.82 Remaining Work 62,559.64 Retainage(15%) 73,964.15 EEI Recommend LOC Value 136,523.79 Possible Reduction Value 142,222.03 LETTER OF CREDIT-7-S587891 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR Unit 13 GRANDE RESERVE NORTH-NEIGHBORHOOD 3&5 MODEL AREAS NEIGHBORHOOD 3 YORKVILLE,ILLINOIS (BASED ON PLANS BYCGL,LTD.DATED 82605) FILE:3405.05 est 091205.x1s DATE:9/12105 REVISED:10/13/05 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A. EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT B. SANITARY SEWER 1. 8"PVC SANITARY SEWER(SDR-26) 450 L.F_ 20.00 9,000.00 100% 0.00 2. 8-PVC SANITARY SEWER(SDR-21) 560 L.F 30,00 16,800.00 100% 0.00 3. 12'PVC SANITARY SEWER(SDR-21) 814 L.F. 40.00 32,560.00 100% 0.00 4. 48'MANHOLE TYPE A W/FRAME&LID 8 EA. 1,950.00 15,600.00 100% 0.00 5. 48"MANHOLE TYPE A W/FRAME&LID 1 EA. 3,500.00 3,500.00 100% 0.00 6. INSTALL DROP STRUCTURE 1 EA. 5,000.00 5,000.00 100% 0.00 7. 8'SANITARY SERVICE COMPLETE, INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 20 EA. 450.00 9,000.00 100% 0.00 8. 6'SANITARY SERVICE COMPLETE, INCLUDING TEE&SELECT GRANULAR BACKFILL-FAR 16 EA. 1,200.00 19,200.00 100% 0.00 9. 8'PLUG 2 EA. 250.00 500.00 100% 0.00 10. 12"PLUG 1 EA. 250.00 250.00 100% 0.00 11. OPEN CUT PAVEMENT 22 LF. 100.00 2,200.00 100% 0.00 12. ROW RESTORATION 1 L.S. 2,500.00 2,500.00 100% 0.00 13. SELECT GRANULAR 13ACKFILL(CA07) 292 L.F. 36.50 10,658.00 100% 0.00 14. TELEVISE MAINS 1,824 L.F. 1.00 1,824.00 100% 0.00 TOTAL SANITARY SEWER $ 128,592.00 S C. WATERMAN 1. 8'DUCTILE IRON WATER MAIN 292 LF. 21.00 8,132.00 100% 0.00 2. 10"DUCTILE IRON WATER MAIN 1,756 L.F. 25.00 43,900.00 100% 0.00 3. 8"PLUG 2 EA. 25040 500.00 100% 0.00 4. 10"PLUG 1 EA. 250.00 250.00 100% 0.00 5. 8'VALVE&BOX 1 EA. 1,000.00 1,000.00 100% 0.00 6. 10"VALVE&BOX 5 EA 2,500.00 12,500.00 100% 0.00 7. 10"X 16"PRESSURE CONNECTION W/60" VAULT 1 EA 4,000.00 4,000.00 100% 0.00 8. CONNECT TO EXISTING 1 E.A. 500.00 500.00 100% 0.00 9. 1"TYPE K COPPER SERVICE,NEAR 4 EA. 300.00 1,200.00 100% 0.00 10. 1"TYPE K COPPER SERVICE,FAR 32 EA. 600.00 19,200.00 100% 0.00 11. FIRE HYDRANT 6 EA. 1,900.00 11,400.00 100% 0.00 12. SELECT GRANULAR BACKFILL(MAINLINE) 260 EA. 17.50 4,550.00 100% 0.00 13. OPEN CUT PAVEMENT 26 L.F. 100.00 2,600.00 100% 0.00 14. ROW 1 L.S. 2,500.00 2,500.00 100% 0.00 TOTAL WATERMAIN $ 110,232.00 $ - D. STORM SEWER 1. 12"RCP 1,179 L.F. 16.00 18,864.00 100% 0.00 4. 15"RCP 220 L.F 17.00 3,740.00 100% 0.00 5. 30'RCP 30 L.F. 38.00 1,140.00 100% 0.00 6. 30'RCP W/ASTM C443 JOINTS 305 L.F. 50.00 15,250.00 100% 0.00 7. 36'RCP 729 L.F 42.00 30,618.00 100% 0.00 8. 36'RCP W/ASTM C-443 JOINTS 147 L.F 58.00 8,526.00 100% 0.00 13. 48"MANHOLE W/FRAME&LID 4 EA. 11050.00 4,200.00 100% 0.00 14_ 60'MANHOLE W/FRAME&LID 1 EA. 1,430.00 1,430.00 100% 0.00 72"MANHOLE W/FRAME&LID 6 EA. 2,000.00 12,000.00 100% 0.00 84"MANHOLE W/FRAME&LID 1 EA. 3,000.00 3,000.00 100% 0.00 15. 48"CATCH BASIN W/FRAME&GRATE 6 EA. 1,300.00 7,800.00 100% 0.00 16. 60'CATCH BASIN W/FRAME&GRATE 1 EA. 2,000.00 2,000.00 100% 0.00 17. 24"INLET TYPE A W/FRAME&GRATE 7 EA. 600.00 4,200.00 100% 0.00 18. 36'RCP FLARED END SECTION 2 EA 1,500.00 3,000.00 100% 0.00 20, 15"PLUG 1 EA. 250.00 250.00 100% 0.00 21. 30'PLUG 3 EA. 250.00 750.00 100% 0.00 22. SELECT GRANULAR BACKFILL(MAINLINE) 241 L.F. 10.00 2,410.00 100% 0.00 23. TELEVISE STORM SEWER 2,610 L.F. 1.75 4,567.50 100% 0.00 TOTAL STORM SEWER E 123,745.50 S E. PAVING,CURBS,SIDEWALK 1. 1-1/2'BIT.CONC.SURFACE COURSE CL 1, MIX C 6,374 S.Y. 3.15 20,078.10 0% 20,078.10 2. 2-1/2'BITUMINOUS CONCRETE BINDER COURSE 3,336 S.Y, 3.00 10,008.00 100% 0.00 3. 4-1/2'BITUMINOUS CONCRETE BINDER COURSE 3,038 S.Y 5.00 15,190.00 100% 0.00 4. 10'AGGREGATE BASE COURSE 3,336 S.Y. 7.50 25,020.00 100% 0.00 5. 12'AGGREGATE BASE COURSE 3,038 S.Y. 9,00 27,342.00 100% 0.00 6. TEMPORARY PAVEMENT 2"SURFACE OVER 8"AGGREGATE BASE COVER 344 S.Y. 9.50 3,268.00 100% 0.00 7. 5'WIDE-5'PCC SIDEWALK W/2' AGGREGATE 12,644 S.F. 3.75 47,415.00 709/6 14,224.50 BIKE PATH 2'SURFACE W/8"STONE BASE 691 S.Y. 9.50 6,564.50 100% 0.00 8. B6.12 CONCRETE CURB&GUTTER WITH 4" AGGREGATE BASE 4.670 L.F. 12.00 56,040.00 100% 0.00 9. REVERSE PITCH 861.2 CONCRETE CURB& GUTTER WITH 4'AGGREGATE BASE 533 L.F. 12.00 6,396,00 100°/6 0.00 10. GEOTEXTILE FABRIC 6,374 S.Y. 1.20 7,648.80 100°/6 0.00 11. BACKFILL CURBS 5,203 EA. 1.00 5,203.00 100% 0.00 12. FINE GRADE STREET SUBGRADE 6.374 S.Y. 0.75 4,780.50 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK $ 234,953.90 $ 34,302.60 F. STREET LIGHTING 1. STREET LIGHT 25'STANDARD,COMPLETE INCLUDE WIRE&TRENCHING.ETC. 8 EA. 4,500.00 36,000.00 1001ya 0.00 TOTAL STREET LIGHTING $ 36,000.00 $ - G. LANDSCAPING 1- Skeet Trees 35,229.00 70% 10,568.70 2. Buffer&Common Area" 89,403.00 70% 26,820.90 3. Miscellaneous' 0 EA. 0.00 37,662.00 70% 11,298.60 'ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $182,294.00 $48,688.20 SUMMARY A. EXCAVATION&GRADING N/A NIA B. SANITARY SEWER 128,592.00 0.00 C. WATERMAIN 110,232.00 0.00 D. STORM SEWER 123,745.50 0.00 E. PAVING,CURBS,SIDEWALK 234,953.90 34,302.60 F. STREET LIGHTING 36,000.00 0.00 G. LANDSCAPING 162,294.00 48,686.20 TOTAL 795,817.40 82,990.80 Plus IM/6 79,581.74 6,299.08 675,399.14 91,288.88 Current LOC 371,870.36 Amount of Completed Work 146,796.00 Amount of Required 22,086.00 Transfer Obligation to Land Purchaser 92,272,00 Issue Check to City 0.00 Eliminate LOC or Transfer Obligation to Future Builder 110,716.36 Remaining Work 91,289.88 Reteinage(15%) 119,372.61 EEI Recommend LOC Value 210,662.49 Possible Reduction Value 161,207.87 LETTER OF CREW-10-5591707 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR-UNIT 14 GRANDE RESERVE NORTH NEIGHBORHOOD 3 PHASE 3-2(UNIT 14) YORKVILLE,ILLINOIS FILE:3405.03finelest 0321056ids DATE:03/21/06 REVISED: 05/05106 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A.EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT B.SANITARY SEWER 1. 8'PVC SANITARY SEWER(SDR-26) 188 L.F. 20.00 3,760.00 100% 0.00 2. 8'PVC SANITARY SEWER(SDR 26)ASTM 2241 369 L.F. 22,00 8,118.00 1Dy. 0.00 3. 8-PVC SANITARY SEWER(SDR 21) 385 L.F 26.00 10,010.00 100% 0.00 4. 48'MANHOLE TYPE A W/FRAME&LID 6 EA. 1,950.00 11,700.00 100% 0.00 5. 48'MANHOLE TYPE A W/FRAME&LID,DROP STRUCTURE 1 EA. 3,500.00 3,500.00 10096 0.00 6. 6-SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 11 EA. 360.00 3.960.00 100% 0.00 7. 8'SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-FAR 33 EA. 1,200.00 39,600.00 100% 0,00 8. W SERVICE RISER 80 V.F. 25.00 2,000.00 100% 0.00 9. CONNECT TO EXISTING 8-SEWER 1 EA. 500.00 500.00 100% 0.00 10. SELECT GRANULAR BACKFILL(CA-7) 373 L,F. 36,50 13,614,50 100% 0,00 11. TELEVISE MAINS 942 L.F. 1.00 94240 100% 0.00 TOTAL SANITARY SEWER i 97,704.50 $ C.WATER MAIN 1. 6'DUCTILE IRON WATER MAIN 61 L.F. 16.00 918.00 100% 0,00 2. 8'DUCTILE IRON WATER MAIN 1,356 LF. 21.00 28,476.00 100% 0.00 3. 8'PLUG&STUB 0 EA. 250.00 0.00 100% 0.00 4. 8'VALVE&BOX 2 EA. 1,000.00 2.000.00 100% 0.00 5. 1-TYPE K COPPER SERVICE,NEAR 44 EA 300.00 13,200.00 100% 0.00 8. 1'TYPE K COPPER SERVICE,FAR 0 FA 600.00 0.00 100% 0,00 7. FIRE HYDRANT 3 EA. 1,900.00 5,700.00 100% 0.00 8. FLUSHING HYDRANT 0 EA. 900.00 0.00 100% 0.00 9. DEPRESS WATER MAIN 3 EA. 500.00 11500,00 100% 000 10, CONNECT TO EXISTING WATER MAIN 1 EA. 500.00 500.00 100% 0.00 11. SELECT GRANULAR BACKFILL(MAINLINE) 128 EA. 17.50 2,240.00 100% 0.00 TOTAL WATER MAIN $ 54.594.00 $ D.STORM SEWER 1 8'PVC SUMP CONNECTION 979 L.F. 12,00 11,748.00 100% 0.00 2. 12'RCP 288 L F 19.00 5,472.00 100% 0.00 3. 12"RCP W/ASTM 0443 JTS. 104 L.F 20.00 2,080.00 100% 0.00 4. 15'RCP 217 LF 20.00 4,340.00 100% 0.00 5. 15'RCP W/ASTM C443 JTS, 151 L.F. 22,00 3,322.00 100% 0.00 6. 18"RCP 82 LF 24.00 1,968.00 100% 0.00 7. 18'RCP W/ASTM C443 JTS. 0 L.F. 26.00 0.00 100% 0.00 6. 21"RCP 302 LF 26.00 7,852.00 100% 0.00 9. 21'RCP W/ASTM 0443 JTS. 0 L.F. 29.00 0.00 100% 0,00 10. 24"RCP 0 LF 30.00 0.00 100% 0.00 11, 27"RCP 443 LF 33.00 14,619.00 100% 0.00 12. 27"RCP W/ASTM C-443 JTS. 0 L.F. 36.00 0.00 100% 0.00 13. 30'RCP 617 LF 37.00 22,829.00 100% 0.00 14. 30'RCP W/ASTM C-443 JOINTS 149 L.F. 40.00 5,960.00 100% 000 15. 36'RCP 0 L.F. 47.00 0.00 100% 0.00 16. 42'RCP 0 LF. 60.00 0.00 100% 0.00 17. 48"MANHOLE W/FRAME&LID 4 EA 1,050.00 4,200.00 100% 0,00 18. 60"MANHOLE W/FRAME&LID 7 EA_ 1,400.00 9,800.00 100% 0.00 19 72"MANHOLE W/FRAME&LID 2 EA- 2,000.00 4,000,00 100% 0.00 20. 48"CATCH BASIN W/FRAME&GRATE 5 EA. 1,200.00 6,000.00 100% 0.00 21. 60'CATCH BASIN W/FRAME&GRATE 0 EA 1,500.00 0.00 10D% 0.00 22, 24'INLET TYPE AW/FRAME&GRATE 5 EA 600.00 3,000.00 100% 0.00 23. 24'RCP FLARED END SECTION W/GRATE 0 EA, 11500.00 0.00 100% 0.00 24. 8'PVC CLEANOUT FOR SUMP CONNECTION 6 EA 300.00 1,800.00 100% 040 25. 42"RCP FLARED END SECTION W/GRATE 0 EA. 1,500.00 0.00 100% 0,00 26. 36'PLUG 0 EA 30040 0.00 100% 0.00 27 CONNECT TO EXISTING 4 EA. 300.00 1,200.00 100% 0,00 26. SELECT GRANULAR BACKFILL(MAINLINE) 166 L.F. 10.00 1,660.00 100% 0.00 29, TELEVISE STORM SEWER 3.332 L.F. 1.75 5,831.00 100% 0.00 TOTAL STORM SEWER $ 11701.00 $ E.PAVING,CURBS,SIDEWALK 1. 1-1/2'BIT CONC.SURFACE COURSE CL I,MIX 3,757 S.Y 3.15 11,834.65 C 0% 11,834.55 2. 2-1/2'BITUMINOUS CONCRETE BINDER 3,757 S.Y 3.00 11,271.00 COURSE 100% 0.00 3. 10'AGGREGATE BASE COURSE 3,757 S.Y 7.50 28,177,50 100% 0.00 4. S WIDE-5'PCC SIDEWALK W/2"AGGREGATE 9,015 S.F 3.25 29,298.75 14,649.38 5. 88.12 CONCRETE CURB&GUTTER WITH 4' AGGREGATE BASE 1,670 LF 8.75 14,612.50 100% 0.00 6. REVERSE PITCH CONCRETE CURB&GUTTER WITH 4'AGGREGATE BASE 506 L.F. 8.75 4,427.50 1OD% 0.00 7. GEOTEXTILE FABRIC 3,757 S.Y 1.20 4,508.40 1D0% 0.00 8. BACKFILL CURDS 2,176 LF 1.00 2,176.00 100% 0.00 9. FINE GRADE STREET SUBGRADE 3,757 S.Y. 0.75 2,817.75 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK $109,12395 $28,483.93 F.STREET LIGHTING 1 STREET LIGHT 25 STANDARD,COMPLETE INCLUDE WIRE&TRENCHING,ETC. INCLUDE WIRE&TRENCHING ETC. 5 EA 3.00000 15,000.00 1 o 0.00 TOTAL STREET LIGHTING $ 15,000.00 $ G. LANDSCAPING 1• street Tram 16,822.00 ;_ 8,411.00 2. Buffer&Common Area 17,801.00 8,900.50 3. Miscellaneous' 0 EA. 0.00 68,536,00 34,267.50 ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $103,15800 5514179.00 SUMMARY A. EXCAVATION&GRADING WA WA B. SANITARY SEWER 97,704.50 0.00 C.WATERMAIN 54,534.00 0.00 D.STORM SEWER 117,681.00 0.00 E.PAVING,CURBS,SIDEWALK 109,123.95 26,483.93 F. STREET LIGHTING 15,000.00 0.00 G. LANDSCAPING 103,158.00 51,579.00 TOTAL 497,201.45 78,062.93 Plus 10% 49,720.15 7,806.29 546,921.60 85,88922 Current LOC 226,731.97 Amount of Completed Work 81,228.00 Amount of Required 13,018.00 Transfer Obligation to Land Purchaser 89,071.00 Issue Check to City 0.00 Eliminate LOC or Transfer Obligation to Future Builder 43,414.97 Remaining Work 85,86922 Retainage(15%) 74,560 22 EEI Recommend LOC Value 160.44944 Pwsible Reduction Value 66.282 54 LETTER OF CREDIT-12-S591705 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR UNIT 15 GRANDE RESERVE NORTH-NEIGHBORHOOD 5 PHASE 5-2(UNIT 15) YORKVILLE,ILLINOIS (BASED ON PLANS BY CGL,LTD.DATED 10131105) FILE:3405.05 est 120605xls DATE:12/06105 REVISION:05/01/06 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A. EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT B.SANITARY SEWER 1. 8'PVC SANITARY SEWER(SDR-26) 2,743 L.F 20.00 54,860.00 100% 0.00 2. 48'MANHOLE TYPE A W/FRAME&LID 20 EA 1,950.00 39,000.00 100% 0.00 3. 6'SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 65 EA. 360.00 23,400.00 100% 0.00 4. 6'SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-FAR 23 EA. 950.00 21,650.00 100% 0.00 5. SELECT GRANULAR BACKFILL(CA-T) 342 LF 3650 12,483.00 100% 0.00 6. W SERVICE RISER 209 V.F 25.00 5,225.00 100% 0.00 T. CONNECT TO EXISTING MANHOLE 1 EA. 1,500.00 1,500.00 100% 0.00 8. TELEVISE MAINS 2,743 L.F. 1.00 2,743.00 100% 0.00 TOTAL SANITARY SEWER $ 161,061.00 $ - C.WATERMAN 1. W DUCTILE IRON WATER MAIN 2,542 L.F. 21.00 53,382.00 100% 0.00 2. 8'VALVE&BOX 12 EA. 1,000.00 12,000.00 100% 0.00 3. 8-X 16'PRESSURE CONNECTION W/60'VAULT 1 EA. 4,000,00 4,000.00 100% 0.00 4. 1-TYPE K COPPER SERVICE,NEAR 71 EA 300.00 21,300.00 100% 0.00 5. 1-TYPE K COPPER SERVICE,FAR 14 EA 600.00 8.400.00 100% 000 6. CONNECTION TO EXISTING 1 EA. 500.00 500.00 100% 0.00 7. FIRE HYDRANT 11 EA. 1,900.00 20,900.00 100% 0.00 8. SELECT GRANULAR BACKFILL(MAINLINE) 275 L.F 17.50 4,812.50 100% 0.00 TOTAL WATERMAIN $ 125,294.50 $ D. STORM SEWER 1. 12'RCP 474 L.F. 19.00 9,006.00 100% 0.00 2. 15'RCP 368 L,F. 20.00 7,360.00 100% 0100 3. 18'RCP 205 L.F. 24.00 4,920.00 100% 0.00 4. 21'RCP 347 LF. 26.00 9,022.00 100°h 0.00 5. 24'RCP 400 L.F 30.00 12,000.00 100% O.DO 6. 48'MANHOLE W/FRAME&LID 6 EA- 1,050,00 6,300.00 100% 0.00 7. 60'MANHOLE W/FRAME&LID 3 EA. 1,400.00 4,200.00 100% 0.00 8. 48'CATCH BASIN W/FRAME&GRATE 9 FA 11200.00 10,800.00 100% 0.00 9. 24'INLET TYPE A W/FRAME&GRATE 7 EA. 600.00 4,200.00 100% 0.00 10. 27'RCP FLARED ENO SECTION 3 EA 820.00 2,460,00 100% 0.00 11. CONNECTION TO EXISTING 4 EA. 500.00 2,000.00 100% 0.00 12. SELECT GRANULAR BACKFILL(MAINLINE) 305 L.F. 10.00 3,050.00 100% 0.00 13. TELEVISE STORM SEWER 1,794 L.F. 1.75 3,139,50 100% 0.00 TOTAL STORM SEWER i 78,45750 $ - E. PAVING,CURBS,SIDEWALK 1. 1417'SIT.CONC.SURFACE COURSE CL I,MIX C (66'ROW/30'B-61 4,497 S.Y. 3.15 14,165.55 0% 14,165.55 2. 2-10 BITUMINOUS CONCRETE BINDER COURSE (66'ROW/30'B$) 4,997 S.Y. 3.00 14,991.00 100% 0.00 3. 10'AGGREGATE BASE COURSE (66'ROW/3('"1 4,997 S.Y. 7.50 37.477.50 100% 0.00 4. TEMPORARY PAVEMENT Y SURFACE OVER 8'AGGREGATE BASE COVER 391 S.Y. 9.50 3,714.50 100% 0.00 5. V WIDE-5'PCC SIDEWALK W/2'AGGREGATE 14,650 S.F. 3,25 47,612.50 "i 23,806.25 6. 2'BR.CONC.SURFACE COURSE CL 1,MIX C 00'BIKEPATH) 27,250 S.F. 3,25 88,562.50 100% 0100 7. 8-AGGREGATE BASE COURSE(10'BIKEPATH) 27,250 S.F. 6.00 163,500.00 100% 0.00 8. 10'AGGREGATE BASE COURSE (1'BIKEPATH SHOULDER) 2,725 S.F. 7.50 20,437.50 100% 0.00 9. RETAINING WALL(ALONG BIKEPATH) 1,524 F.F. 25.00 38,100.00 100% 0.00 10. 86.12 CONCRETE CURB&GUTTER WITH 4' AGGREGATE BASE 2,845 L.F. 6.75 24,893.75 100% 0.00 11. BACKFILL CURBS 2,845 L.F 1.00 2,845.00 100% 0.00 12. OEOTEXTILE FABRIC 2,485 S.Y. 1.20 2,982.00 100% 0.00 13. FINE GRADE STREET SUBGRADE 1,499 S.Y 0.75 1,124.25 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK S 460,406.05 $ 37,871.90 F.STREET LIGHTING 1. STREET LIGHT 26 STANDARD,COMPLETE INC11I10E WIRE A TRENCHING,ETC. 6 EA, 4.50000 27,000.00 80% 5,400.00 TOTAL STREET LIGHTING $ 271000.00 $ 5,400.00 G.LANDSCAPING 1, PARKWAY TREES(50 SPACING ALONG OPEN SPACE FRONTAGE) 14 EA, 350.00 4,900.00 50% 2,450.00 2. Street Trees' 21,809.00 50% 10,904,50 3. Buffer&Common Area• 70,847.00 50% 35,423.50 4. Miscellaneous' 0 EA, 0.00 29.117.00 5c% 14,558.50 'ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $126,673.00 $63,336.50 SUMMARY A.EXCAVATION&GRADING WA WA S.SANITARYSEWER 161,061.00 0.00 C.WATERMAIN 125,294.50 0.00 D.STORM SEWER 78,457.50 0.00 E. PAVING,CURBS,SIDEWALK 460,406,05 37,971.80 F.STREET LIGHTING 27,000.00 5,400.00 G. LANDSCAPING 126,673.00 63,336.50 TOTAL 978,892.115 106,708.30 Plus 10% 97,889.21 10,670.83 1,076,78126 117,379.13 Current LOC 353,266.57 Amount of Completed Work 114,143.00 Amount of Required 15,582.00 Transfer Obligation to land Purchaser 117,998.00 Issue Check to City 0,00 Eliminate LOC or Transfer Obligation to Future Builder 105,543.57 Remaining Work 117,379.13 Retainage(15%) 146,833.81 EEI Recommend LOC Value 264 212.94 Possible Reduction Value 89,053.63 LETTER OF CREDIT-14-S591367 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR UNIT 20 GRANDE RESERVE NORTH-NEIGHBORHOOD 2 PHASE 2-1(UNIT 20) YORKVILLE,ILLINOIS (BASED ON PLANS BY CGL,LTD.DATED 10/31105) FILE:3405.02 est 012506.x1s DATE:01/25106 REVISION:05/02/08 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A. EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT B. SANITARY SEWER 1. 8"PVC SANITARY SEWER(SDR-26) 2,008 L.F. 20.00 40,120.00 100% 0.00 2. 8"PVC SANITARY SEWER(SDR-21) 197 L.F. 26.00 5,122,00 100% 0.00 3. 12"PVC SANITARY SEWER(DR-18) 1,565 L.F 40.00 62,600.00 100% 0.00 4. 48"MANHOLE TYPE A W/FRAME&LID 21 EA. 1,950.00 40,950.00 100% 0.00 5, 8"SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 37 EA. 360.00 13,320.00 100% 0.00 6_ 8"SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-FAR 26 EA. 1,200.00 31,200.00 100% 0.00 7 CONNECTION TO EXISTING 2 EA. 500.00 1,000.00 100% 0.00 8. 12"PLUG 1 EA. 250.00 250.00 100% 0.00 9. 6"SERVICE RISER 33 V,F 25.00 5,225.00 100% 0.00 10. SELECT GRANULAR BACKFILL(CA-7) 430 L.F. 36.50 15,695.00 100% 0,00 11 TELEVISE MAINS 3,768 L.F. 1.00 3,768.00 100% 0.00 TOTAL SANITARY SEWER S 219,250.00 S C. WATERMAN 1 W DUCTILE IRON WATER MAIN 4,352 L.F 21,00 91,392.00 100% 0.00 2. 8"VALVE&BOX 9 EA. 1,000.00 9,000.00 100% 0.00 3. V TYPE K COPPER SERVICE,NEAR 38 EA 300.00 10,800.00 100% 0.00 4. 1"TYPE K COPPER SERVICE,FAR 27 EA 600,00 16,200.00 100% 0.00 5. CONNECTION TO EXISTING 2 EA. 500,00 1,000.00 100% 0.00 6. 1 EA. 250.00 250.00 1 DD% 0.00 T. FIRE HYDRANT 10 EA. 1,900.00 19,000.00 100% 0.00 8. SELECT GRANULAR BACKFILL(MAINLINE) 195 LF 17.50 3,412.50 100% 0,00 TOTAL WATER MAIN i 151,054.50 i D. STORM SEWER 1. 12"RCP 1,513 L.F. 19.00 28,747.00 100% 0.00 2. 15"RCP 886 L.F 20.00 17,720 00 100% 0.00 3. 18"RCP 273 L.F 24.00 8,552.00 100% 0.00 4. 18"RCP W/ASTM CA43 JOINTS 153 L.F. 26.00 3,978.00 100% 0.00 5. 21"RCP 256 L.F 26,00 6,656,00 100% 0.00 6. 24"RCP 397 L.F 30,00 11,910.00 100% 0.00 7 24"RCP W/ASTM C-443 JOINTS 174 L.F. 32,00 5,568.00 100% 0.00 8. 27"RCP W/ASTM C-443 JOINTS 434 L.F. 36.00 15,824.00 100% 0.00 9. 30"RCP 117 L.F 37.00 4,329.00 100% 0.00 10. 36"RCP W/ASTM CA43 JOINTS 85 L.F 49.00 4,165.00 100% 0.00 11 42"RCP 152 L.F 50.00 7,600.00 100% 0.00 12. 42"RCP W/ASTM CA43 JOINTS 95 L.F 48.00 4,560.00 100% 0,00 13. 48"MANHOLE WI FRAME&LID 18 EA. 1,050.00 18,900.00 100% 0.00 14. 60"MANHOLE WI FRAME&LID 13 EA. 1,400,00 18,200.00 100% 0.00 15. 72"MANHOLE WI FRAME&LID 1 EA. 2,000.00 2,000.00 100% 0.00 16. 84"MANHOLE W/FRAME&LID 1 EA. 3,000.00 3,000.00 100% 0.00 17. 48"CATCH BASIN W/FRAME&GRATE 10 EA. 1,200.00 12,000.00 100% 0.00 18. 24"INLET TYPE A WI FRAME&GRATE 15 EA. 600.00 91000.00 100% 0.00 19. 15"RCP FLARED END SECTION 0 EA 650.00 0.00 100% 0.00 20. 42"RCP FLARED END SECTION 1 EA 2,000.00 2,000.00 100% 0.00 21 SUMP CONNECTION 64 EA 0.00 0.00 100% 0.00 22, SELECT GRANULAR BACKFILL(MAINLINE) 580 L.F. 10.00 5,800.00 100% 0.00 23. TELEVISE STORM SEWER 4,535 L.F. 1.75 7,936 25 100% 0,00 TOTAL STORM SEWER S 196,245.25 ; E. PAVING,CURBS,SIDEWALK 1. 1-112'BIT.CONC.SURFACE COURSE CL 1,MIX C (66ROW/30'B-61 6,237 S.Y. 3.15 19,646.55 0% 19,646.55 2. 1-1/2'BR.CONC,SURFACE COURSE CL I,MIX C (70'ROW/34'5-81 4,822 S.Y. 3.15 15,189.30 100% 0.00 3. 2-1/Y BITUMINOUS CONCRETE BINDER COURSE (66'ROW/30'B$) 6,237 S.Y 3.00 18,711.00 100% 0.00 4. 4-1/2'BITUMINOUS CONCRETE BINDER COURSE (70ROW/34'B.B) 4,822 S.Y. 5,00 24,110.00 100;6 0.00 5. 10'AGGREGATE BASE COURSE (66'ROW/30'"1 6,237 S.Y 7.50 46,777.50 100% 0.00 6. tY AGGREGATE BASE COURSE (70'ROW/34'B$) 4,822 S.Y 9.00 43,398.00 100% 0,00 7. T WIDE-5"PCC SIDEWALK W/2"AGGREGATE 26,865 S.F. 3.25 87,311,25 43,655.63 8. T BIT.CONC.SURFACE COURSE CL I,MIX C (10'BIKE PATH) 13,894 S.F. 3.50 48,629.00 100% 0.00 9. W AGGREGATE BASE COURSE(10'BIKE PATH) 13,894 S.F. 6.00 83,364.00 100% 0.00 10. 10'AGGREGATE BASE COURSE (1'BIKE PATH SHOULDER) 13,894 S.F. 7.50 104,205.00 100% 0.00 11. B6.12 CONCRETE CURB&GUTTER WITH 4" AGGREGATE BASE 7,170 LY 8.75 62,737.50 100% 0.00 12. BACKFILL CURBS 7,170 L.F 1.00 7,170.00 100% 0.00 13. FINE GRADE STREET SUBGRADE 11,059 S.Y. 075 8,294.25 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK $ 589,543.35 $ 63,302.18 F. STREET LIGHTING 1. STREET LIGHT 25'STANDARD,COMPLETE INCLUDE WIRE&TRENCHING.ETC. 11 EA. 4,500.00 49,500A0 90% 4950.00 TOTAL STREET LIGHTING $ 49,500.00 $ 4,950.00 G. LANDSCAPING 1• Street Trees` 24,558.00 50% 12,279.00 2• Buffer&Common Area 121,497.00 50% 60,74850 3. Mlscellaneous' 0 EA. 000 85,861.00 501/1 42,930.50 'ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $231,916.00 ;115,958.00 SUMMARY A. EXCAVATION R GRADING WA WA B. SANITARY SEWER 219,250.00 0.00 C. WATERMAIN 151,054.50 0.00 D. STORM SEWER 196,245.25 0.00 E. PAVING,CURBS,SIDEWALK 569,543.35 63,302,18 F. STREET LIGHTING 49,500.00 4,950.00 0. LANDSCAPING_ 231,916,00 115,958.00 TOTAL 1,417,509.10 184,210.16 Plus 10% 141,750.91 18,421.02 1,559,280.01 202,831.19 Current LOC 709,697.33 Amount of Completed Work 359,114.00 Amount of Required 21,611.00 Transfer Obligation to Land Purchaser 216,135.00 Issue Check to Cdy 0.00 Eliminate LOC or Transfer Obligation to Future Builder 112,837.33 Remaining Work 202,631.19 Retainage(15%) 212.626.37 EEI Recommend LOC Value 415,257.56 Possible Reduction Value 294.439.77 LETTER OF CREDIT-15-S598664 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR UNIT 22 GRANDE RESERVE NORTH-NEIGHBORHOOD 5 PHASE 5-3(UNIT 22) YORKVILLE,ILLINOIS (BASED ON PLANS BY CGL,LTD.DATED 10131105) FILE:3405.05 est 120605.xls DATE:12/08/05 REVISION:05101/06 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A. EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT B. SANITARY SEWER 1. 8-PVC SANITARY SEWER(SDR-26) 1,730 L.F. 20.00 34,600.00 lush* 0.00 2. 48"MANHOLE TYPE A WIFRAME&LID 10 EA. 1,950.00 19,500.00 100% 0.00 3, 8"SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 56 EA. 360.00 20,160.00 100% 0.00 4. SELECT GRANULAR BACKFILL(CA-7) 215 L.F. 36.50 7,647.50 100% 0.00 5. 6"SERVICE RISER 38 V.F 25.00 950.00 100% 0.00 6. CONNECTION TO EXISTING 1 EA. 500,00 500.00 100% 0.00 7. TELEVISE MAINS 1,730 L.F. 1.00 1,730.00 100% 0.00 TOTAL SANITARY SEWER $ 85,287.50 $ C.WATERMAN 1 8"DUCTILE IRON WATER MAIN 1,713 L.F 21.00 35,973.00 100% 0.00 2. 8'VALVE&BOX 8 EA. 1,000.00 81000.00 100% 0.00 4. 1"TYPE K COPPER SERVICE,NEAR 36 EA 300.00 10,800.00 100% 0,00 5 1"TYPE K COPPER SERVICE,FAR 19 EA 600,00 11,400.00 100% 0.00 6. CONNECTION TO EXISTING 1 EA. 500.00 500.00 100% 0.00 7. FIRE HYDRANT 9 EA. 1,90000 17,100.00 100% 0.00 TOTAL WATERMAIN S 83,773.00 $ D. STORM SEWER 1. 12"RCP 736 L.F. 19.00 13,984.00 100% 0.00 2. 15"RCP 155 LF. 20.00 3,100.00 100% 0,00 3. 15"RCP W/ASTM C-443 JOINTS 280 L.F. 22.00 6,160,00 100% OAO 4. 18"RCP W/ASTM C-443 JOINTS 230 L,F 26.00 5,980.00 IGO% 0.00 5. 48"MANHOLE W/FRAME&LID 5 EA. 1,050.00 5,250.00 100% 0.00 6. 48"CATCH BASIN W/FRAME&GRATE 4 EA. 1,200.00 4,800.00 100% 0.00 7. 24"INLET TYPE A W/FRAME&GRATE 9 EA, 600.00 5,400,00 100% 0.00 8. SELECT GRANULAR BACKFILL(MAINLINE) 100 L,F 10,00 1,000.00 100% 0,00 9. TELEVISE STORM SEWER 891 L.F. 1.75 1,559.25 100% 0.00 TOTAL STORM SEWER $ 47,233.25 $ E. PAVING,CURBS,SIDEWALK 1. 1-12"BIT.CONC.SURFACE COURSE CL I,MIX C (66'ROW/30'B-B) 2,958 S.Y 3.15 9,317.70 9,317.70 2. 2-11Y BITUMINOUS CONCRETE BINDER COURSE (68'ROW/30'B-8) 2,958 S.Y 3.00 8,874.00 100% 0.00 3. 10"AGGREGATE BASE COURSE (66'ROW/30'B-B) 2,958 S.Y 7.50 22,185.00 100% 0.00 4. TEMPORARY PAVEMENT 2"SURFACE OVER 8"AGGREGATE BASE COVER 130 S.Y 9.50 1,235.00 100% 0.00 5. 5'WIDE-5"PCC SIDEWALK W/2"AGGREGATE 9,000 S.F 3.25 29,250.00 10% 26325.00 6. RETAINING WALL 68 F.F 25.00 1,700.00 0% 1700.00 7. B6.12 CONCRETE CURB 8 GUTTER WITH 4" AGGREGATE BASE 1,860 L.F 8.75 16,275 00 100% 0.00 8. BACKFILL CURBS 1,8w L.F 1.00 1,880.00 100% 0.00 9. FINE GRADE STREET SUBGRADE 986 S.Y. 075 739.50 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK $ 91,436.20 $ 37,342.70 F. STREET LIGHTING 1. STREET LIGHT 25'STANDARD,COMPLETE INCLUDE WIRE A TRENCHING,ETC. 2 EA. 4,500.00 9,000.00 100% 0.00 TOTAL STREET LIGHTING $ 9,000.00 $ G. LANDSCAPING 1. LANDSCAPING 53,638.00 0% 53,638.00 ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $53,638.00 $53,638.00 SUMMARY A. EXCAVATION 3 GRADING WA WA B. SANITARY SEWER 85,287.50 0.00 C. WATERMAIN 83,773.00 0.00 D. STORM SEWER 47,233.25 0.00 E. PAVING,CURBS,SIDEWALK 91,436.20 37,342,70 F. STREET LIGHTING 9,000.00 0.00 G. LANDSCAPING 53.838.00 53,638.00 TOTAL 370,367.95 90,980.70 Plus 10% 37,036.80 9,098.07 407,404.75 100,078.77 Current LOC 407,404.75 Amount of Completed Work 278,162.00 Amount of Required 10,249.00 Transfer Obligation to Land Purchaser 118,993.75 Issue Check to City 0.00 Eliminate LOC or Transfer Obligation to Future Builder 0,00 Remaining Walk 100,078.77 Retainage(15%) 55,555.19 EEI Recommend LOC Vane 155.63396 Possible Reduction Value 251,770.79 LETTER OF CREDIT-17-S594383 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR GRANDE RESERVE NORTH NEIGHBORHOOD 1 PHASE 1-1(UNIT 23) YORKVILLE,ILLINOIS FILE:3405.01 FINAL 0607DBxls DATE:060706 REVISED: 08/03106 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST A. EXCAVATION,GRADING,AND SOIL EROSION CONTROL COVERED BY PREVIOUS LETTER OF CREDIT S. SANITARY SEWER 1. 8-PVC SANITARY SEWER(SDR-26) 2,547 LF. 20.00 50,940.00 100% 0.00 2. 8-PVC SANITARY SEWER(SDR 21) 992 L.F 26,00 25,792.00 100% 0.00 3. 8-PVC SANITARY SEWER(DR 18) 1,239 L.F 36.00 44,604.00 100% 0.00 4. IT PVC SANITARY SEWER(SDR 21) 210 L.F. 40.00 8,400.00 100% 0.00 5. 48'MANHOLE TYPE A W/FRAME&LID 30 EA. 1,950.00 58,500.00 100% 0.00 S. 48'MANHOLE TYPE A W/FRAME&LID,DROP CONNECTION 3 EA. 3,500.00 10,500.00 100% 0.00 7. W SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-NEAR 54 EA. 360.00 19,440.00 100% 0.00 8. 6-SANITARY SERVICE COMPLETE,INCLUDING TEE&SELECT GRANULAR BACKFILL-FAR 64 EA. 1,200.00 76,800.00 100% 0.00 9. 6'SERVICE RISER 145 V.F, 25.00 3,625.00 100% 0 00 10. CONNECT TO EXISTING IT STUB 1 EA, 500.00 500.00 100% 0.00 11. PLUG&STUB FOR FUTURE CONNECTION 1 EA. 250,00 250.00 100% 000 12. SELECT GRANULAR BACKFILL(CA-7) 1,715 LF. 36.50 62,597.50 100% 0.00 13. TELEVISE MAINS 4,988 LF. 1.00 4,988.00 100% 0.00 TOTAL SANITARY SEWER 5 368,938.60 ; C.WATER MAIN 1. ('DUCTILE IRON WATER MAIN 146 L.F. 18.00 2,628.00 100% 0.00 2. 8-DUCTILE IRON WATER MAIN 7,262 L.F. 21.00 152,502.00 100% 0.00 3. S'PLUG&STUB 3 EA 250.01) 750.00 100% 0.00 4. S'VALVE&BOX 24 EA. 1.000.00 24,000.00 100% 0.00 5. 1 TYPE K COPPER SERVICE,NEAR 46 EA 300.00 14,400.00 100% 0.00 S. 1'TYPE K COPPER SERVICE,FAR 70 EA 600.00 42,000.00 100% 0.00 7. FIRE HYDRANT 22 EA. 1,900.00 41,800.00 100% 0.00 9. DEPRESS WATER MAIN 24 EA. 500.00 12,000.00 100% 0.00 10. CONNECT TO EXISTING WATER MAIN 1 EA. 500.00 500.00 100% 0.00 11, SELECT GRANULAR BACKFILL(MAINLINE) 1,351 EA. 17.50 23,642.50 100% 0.00 TOTAL WATER MAIN $ 314,222.50 ; D. STORM SEWER 1. 4"PVC SUMP SERVICES 2,373 LF. 12.00 28,476.00 100% 0.00 2. 8'PVC FOR SUMP CONNECTION 1,584 L.F 20.00 31,680.00 100% 0,00 3. 12'RCP 2,289 LF 1100 43,491.00 100% 0.00 4. 12"RCP W/ASTM C-443 JTS. 631 LF. 20.00 12,620.00 100% 0.00 5. 15'RCP 1,108 LF 20.00 22,160.00 100% 0.00 6. 15"RCP W/ASTM C-443 JTS. 250 L.F 22.00 5,500.00 100% 0.00 7. 18'RCP 864 LF 24.00 20,738.00 100% 0.00 8. 18"RCP W/ASTM C-443 JTS. 199 L.F. 26.00 5,174.00 100% 0.00 9. 21"RCP 813 LF 26.00 21,138.00 100% 0.00 10. 24'RCP 765 LF 30.00 22,950.00 100% 0.00 11 27'RCP 1,448 LF 33,00 47,784.00 100% 0.00 12. 30"RCP 211 LF 37,00 7,807.00 100% 0.00 13. 30'RCP W/ASTM C-443 JOINTS 160 L.F. 40.00 6,400.00 100% 0.00 14. 35'RCP 1,801 L,F. 46.00 82,846.00 100% 0.00 15. 36'RCP W/ASTM C•443 JOINTS 174 LF. 49.00 8,526.00 100% 0.00 16. 42'RCP 1,021 L.F. 60.00 61,260,00 100% 0.00 17 42"RCP W/ASTM 0443 JTS. 139 L.F. 64.00 81896,00 100% 000 18, 48"MANHOLE W/FRAME&LID 25 EA, 11050.00 26,250.00 100% 0,00 19. 60"MANHOLE W/FRAME&LID 36 EA, 1,400,00 50,400,00 100% 0,00 20 77 MANHOLE W/FRAME&LID 9 EA. 2,000.00 18,000,00 100% 0,00 21, 84"MANHOLE W/FRAME&LID 6 EA 3,000.00 18,000,00 100% 000 22. 96'MANHOLE W/FRAME&LID 5 EA. 4,200.00 21,000.00 100% 0.00 23, 108'MANHOLE W/FRAME&LID 2 EA, 5,500.00 11,000.00 100% 0.00 24. V x W SLOPE GRATE RESTICTOR STRUCTURE 1 EA. 2,500,00 2,500,00 100% 000 25. 48'CATCH BASIN W/FRAME&GRATE 33 EA 1,200.00 3900,00 100% 0.00 28, 60"CATCH BASIN W/FRAME&GRATE 4 EA. 1,500.00 6,000.00 100% 0,00 27. 24"INLET TYPE A W/FRAME&GRATE 47 EA, 600,00 28,200.00 100% 0.00 28. 12'RCP FLARED END SECTION W/GRATE 1 EA. 500,00 500.00 100% 0.00 29. 24'RCP FLARED END SECTION W/GRATE 1 EA. 700.00 700.00 100% 0.00 30. 27"RCP FLARED END SECTION WI GRATE 1 EA. 820,00 820,00 100% 0 DO 31 36'RCP FLARED END SECTION Wl GRATE 1 EA. 1,500.00 11500.00 100% 0.00 32. 42'RCP FLARED END SECTION WI GRATE 2 EA. 2,000.00 4,000.00 100% 0.00 31 CONNECT TO EXISTING 1 EA. 300.00 300.00 100% 0.00 34. SELECT GRANULAR BACKFILL(MAINLINE) 1,305 L.F. 10.00 13,050.00 1DO% 0.DO 35. TELEVISE STORM SEWER 11,873 L,F. 1.75 20,777.75 100% 0.DO TOTAL STORM SEWER : 700,041.75 S E.PAVING,CURBS,SIDEWALK 1. 1-1/2'BIT.CONC.SURFACE COURSE CL I,MIX 27,951 S.Y. 3.15 C 68,045.65 D% 88,045.65 2. 2-1/2'BITUMINOUS CONCRETE BINDER 20,746 S.Y. 3.00 COURSE 62,238.00 100% 0.00 3. 4-1/2'BITUMINOUS CONCRETE BINDER 7,205 S.Y. 5.00 COURSE 36,025.00 10D% 0.00 4. 10'AGGREGATE BASE COURSE 20,746 S.Y. 7.50 155,595.00 100% 0.00 5. 12-AGGREGATE BASE COURSE 7,205 S.Y. 9.00 64,845.00 10D% 000 6. 6'WIDE-5"PCC SIDEWALK W/2'AGGREGATE 67,589 S.F. 3.25 219,66425 175,731.40 7 10'WIDE BIKE PATH-2"BR.SURFACE W/8- 7,510 S.F. 9.50 AGGREGATE BASE COURSE 71,343.94 10D% 0.00 8, B6.12 CONCRETE CURB&GUTTER WITH 4' AGGREGATE BASE 13,969 L.F. 8.75 122,228.75 100% 0.D0 9. REVERSE PITCH CONCRETE CURB&GUTTER WITH 4'AGGREGATE BASE 3,853 L.F. 8.75 33,713.75 100% 0.00 10. GEOTEXTILE FABRIC 27,951 S.Y 1.20 33,54120 100% 0.00 11. BACKFILL CURBS 17,822 L.F 1.00 17,822.00 100% 0.00 12. FINE GRADE STREET SUBGRADE 27,951 S.Y. 0.75 20,963.25 100% 0.00 13. Z'PVC ELECRTICAL SLEEVES 72 L.F. 14.50 1,044.00 100% 0.00 14. 6"PVC IRRIGATION SLEEVES 61 L.F. 18.00 1,45800 100% 0.00 TOTAL PAVING,CURBS,SIDEWALK $928,527.79 $263,777.05 F.STREET LIGHTING 1 STREET LIGHT 25'STANDARD,COMPLETE INCLUDE WIRE&TRENCHING.ETC. INCLUDE WIRE&TRENCHING ETC. 23 EA. 3,000.00 69,000.00 90% 6,900.00 1. DOUBLE MAST STREET LIGHT 25'STANDARD, COMPLETE INCLUDE WIRE&TRENCHING, INCLUDE WIRE&TRENCHING ETC. 4 EA. 6,000.00 24,000.00 90% 2,400.00 TOTAL STREET LIGHTING $ 93,000.00 $ 9,300.00 SUMM" A.EXCAVATION 6 GRADING N/A WA B.SANITARY SEWER 366,936.50 0.00 C.WATERMIAIN 314,222.50 000 D.STORM SEWER 70D,041.75 0.00 E.PAVING,CURBS,SIDEWALK 928,527 79 263,777.05 F.STREET LIGHTING 93,000.00 9,300.00 TOTAL 2,402,728.54 273,077hS Plus 10% 240,272.85 27,307.71 2,645,001A0 300 384.76 Current LOC 713,701.91 Amount of Completed Work 84,472.00 Amount of Required 961650.00 Transfer Obligation to Land Purchaser 217,847.00 Issue Check to City 0,00 Eliminate LOC or Transfer Obligation to Future Builder 314,632.91 Remaining Work 300,384.76 Retamage(15%) 360.409.28 EEI Recommend LOC Value 650.794.04 Possible Reducbon Value 52.907 87 LETTER OF CREDIT-18-S594384 LANDSCAPE ARCHITECT OPINION OF PROBABLE CONSTRUCTION COST FOR UNIT 23 GRANDE RESERVE NORTH-NEIGHBORHOOD 1 &2 ESTIMATED PERCENT REMAINING ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION COMPLETE COST G. LANDSCAPING 1. LANDSCAPING 760,942.00 20% 608,753.60 ESTIMATE FROM ROLF CAMPBELL TOTAL LANDSCAPING $760,942.00 =808,753.60 Plus 10% 76,094,20 60,875.36 837,036.20 669,628.96 Current LOC 837,036,20 Amount of Completed Work 152,188.00 Amount of Required 0,00 Transfer Obligation to Land Purchaser 684,848.20 Issue Check to City 0.00 Eliminate LOC or Transfer Obligation to Future Builder 0,00 Remaining Work 669,628.96 Retainage(15%) 114,141.30 EEI Recommend LOC Value 783,770.26 Possible Reduction Value 53,265.94 Engineering Enterprises, November 9, 2011 Ms. Krysti Barksdale-Noble '17 F n rr' v. r ° c oil 3, S a Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Unit 92 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections; and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. Provide a signed copy of the Storm Water Management System Maintenance Plan Agreement for the storm water basins. 3. All ponds should have their annual inspection reports completed and submitted to the City for review. In addition, the ponds should be surveyed to verify there are no sediment issues and the volumes are correct. 4. A 48 hour burn test of the street lights should be completed prior to acceptance. Road,52 Wheeler Sugar Grove, ! 1)466-6700 tel —(630)466-6701 -b r Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff. 6. All damaged and/or missing signs around ponds should be replaced or repaired necessary. Outfall Storm Sewer 7. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: - FES 3 - FES 1 8. Storm MH 4 should have the area around the structure graded and restored. 9. MH 5A should be located for inspection. 10. The following structures have missing steps that should be replaced: - MH 9 - MH 12 - MH 10 11. MH 13 should have the frame re-centered on the structure. Storm Sewer 12. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: - FES 5-63 - FES 5-64 13. The following storm structures should be cleaned of all debris - INL 5-33 - Temporary MH at intersection of Big Rock Boulevard and Mill Street (might need to be removed) 14. FES 5-63 top has been damaged and the grate can't be connected to the flared end section. The flared end section should be repaired and/or replaced. 15. FES 5-46 has the incorrect sized grate installed. This grate should be removed and replaced with the correct sized grate. 16. Flared End Section 5-46 should have the toe block reset and the lifting hooks cut off of the toe block. 17. MH 5-21 has missing steps that should be replaced. 18. INL 5-33 should have the frame re-centered on the structure. 19. CB 5-38 needs to have the fillets poured around the frame of the structure. 20. MH 5-37 needs to be adjusted to grade after the sidewalk around the frame has been replaced. Ms. Krysti Barksdale-Noble November 9, 2011 Page 3 21. MH 5-41 could not be opened for inspection. 22. MH 5-21 should have the top of the manhole mortared. 23. All storm sewer must be televised and reports submitted for review. Sanitary Sewer 24. The sanitary manhole at the intersection Big Rock Boulevard and Mill Road should be raised to match existing grade. Water 25. The paint on various fire hydrants are flaking or chipping. All fire hydrants should be wire brushed and re-painted. 26. FH 5-4 auxiliary valve adaptor is not connected to the top of the valve. 27. VB 5-2 could not be turned. Roadway 28. The following locations currently have damaged sidewalk that should be removed and replaced. Prior to replacement all locations will be field verified. — Beresford Drive Station 12+00 to 17+00 (11 squares + 2 handicap ramps) 29. The following locations currently have damaged curb that should be removed and replaced Prior to replacement all locations will be field verified. — Beresford Drive Station 12+00 to 17+00 (60'—9 locations) — Big Rock Boulevard Station 10+00 to 13+00 (35'-4 locations) 30. All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. 31. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed. 32. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. Landscaping 33. Landscaping needs to be installed on all undeveloped parcels. After all parcels have been developed a final review of the landscaping will be completed. 34. All landscaping will need to be revisited again in the spring to verify that all plants are living. The following missing or dying trees should be removed or replaced: — 1 AFS east side Big Rock Boulevard station 11+50 — 1 ASB north of lot EBE 12 on berm — 4 FG north side of Basin 8N Ms. Krysti Barksdale-Noble November 9, 2011 Page 4 — 12 CO around Basin 8N If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/swm PC: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G:\Public\Yorkville\2011\Y01130-D Grande Reserve\DoWUnit 12 Punchlist 01 docx Engineering Enterprises. November 9, 2011 Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560' Re. Grande Reserve Unit 13 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble. Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. There are various parking areas located in the model areas that should be removed. 3. Provide a signed copy of the Storm Water Management System Maintenance Plan Agreement for the storm water basins 4. All ponds should have their annual inspection reports completed and submitted to the City for ;review; In addition, the ponds should be surveyed to verify there are no sediment issues and the volumes are correct. Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. A 48 hour burn test of the street lights should be completed prior to acceptance. 6. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff. 7. All damaged and/or missing signs around ponds should be replaced or repaired necessary. Storm Sewer 8. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: - FES 3-32 - FES 24 - FES 3-1 9. The following storm structures should be cleaned of all debris - Special Storm Structure 23 - INL 3-37 - INL 3-41B 10. FES 3-1 should have the area around the structures re-graded and restored. 11. The following structures have missing steps that should be replaced: - MH 3-40 - MH 3-9 - MH 3-2 - CB 3-85 - MH 3-8 - CB 3-88 12. The following structures need to have the frame re-centered on the structure: - MH 3-8 - MH 3-40 13. The following structures need to have the fillets poured around the frame of the structure: - CB 21 - INL 3-37 - CB 20 - INL 3-41 B - CB 3-88 - CB 3-41 - INL 3-89 - INL 3-41A - CB 3-85 - CB 3-38 - INL 3-86 - INL 3-39 - CB 3-35 - CB 3-3 - CB 3-36 - INL 3-4 14. The following structures currently have an open lid but should be replaced with a closed lid: - MH 3-84 - MH 3-34 - MH 3-33 15. MH 3-42 should have the rest of the void between the adjusting rings and manhole top mortared. 16. All storm sewer must be televised and reports submitted for review. Ms. Krysti Barksdale-Noble November 9, 2011 Page 3 Sanitary Sewer 17. San MH 3-4 should be cleaned of all debris. Water 18. The paint on various fire hydrants are flaking or chipping. All fire hydrants should be wire brushed and re-painted. 19. The following valve boxes or auxiliary valves should be located for inspection: — VB 3-4 — FH 3-1 — FH 3-3 — VB 3-5 — FH 3-2 — VB 3-12 20. FH 3-6 auxiliary valve adaptor is not connected to the top of the valve. 21. FH 3-8 could not be turned. Roadway 22. The following locations currently have damaged sidewalk that should be removed and replaced. Prior to replacement all locations will be field verified. Tuscany Trail 10+00 to 17+00 (3 squares + 1 handicap ramp) Preston Drive 10+00 to 17+00 (3 squares) Havenhill Court Station 10+00 to 13+50 (2 squares) 23. The following locations currently have damaged curb that should be removed and replaced. Prior to replacement all locations will be field verified. — Tuscany Trail Station 10+00 to 17+00(50' —7 locations) — Preston Drive Station 10+00 to 15+00 (50' —9 locations) — Havenhill Court Station 10+00 to 13+50 (35' —4 locations) 24. All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. 25. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed. 26. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. Landscaping 27. Landscaping needs to be installed on all undeveloped parcels. After all parcels have been developed a final review of the landscaping will be completed. 28.All landscaping will need to be revisited again in the spring to verify that all plants are living. In addition, there are many lots without structures thus the landscaping has not been installed. The following missing or dying trees should be removed or replaced: — 1 CO east side of Tuscany Trail in pond station 14+50 Ms. Krysti Barksdale-Noble November 9, 2011 Page 4 — 1 APR east side of Tuscany Trail station 14+50 — 1 FAFF north side of Preston Drive station 11+00 — 1 PCC west of lot EBE1 — 1 TP southwest of lot EBE 2 — 1 CO southwest of lot EBE 2 — 1 CO southwest of lot EBE 3 — 1 TP southwest of lot EBE 3 — 1 PCR south line of Basin 1ONE — 1 PN south of lot EBE 8 — 2 AFM in parkway of lot EBE 7 — 1 BN south of lot EBE 7 If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/swm pc: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G:\Public\Yorkvi11e\2011\YO1130-1)Grande Reserve0ocs\Unit 13 Punchlist 01.docx Engineering Enterprises,Inc. November 9, 2011 Ms. Krysti Barksdale-Noble L f t7 r rL OF c.wr0 r r 1) q, Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Unit 14 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole(for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular,form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to.be imported into the City's Base Map and GIS System, 2. A 48 hour burn test of the street lights should be completed prior to acceptance 3. The silt fence around the topsoil stock piles needs to be repaired and/or replaced, 4. Mass grading and any infrastructure associated with the development of Park A should be completed as soon as possible in_ preparation for;the development of the Park. In addition, all necessary utility adjustments should be,made,and the utility stubs marked in the field: An as- built grading plan will be required. The Park shall be completed per the City's Park development standards. 's . e 4;15 Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment-runoff. 6. There are various portions of the improvements that are still being farmed. In order to control sediment runoff,into the ponds or storm sewers the farmer should be contacted and asked to leave a minimum fifty (50') foot strip of vegetation between the farmland and property lines, ponds, or storm sewer. Storm Sewer 7. The following storm structures should be cleaned of all debris: - MH 3-45 - IN L 3-52A - INL 3-47 - INL 3-51A 8. MH 3-48 should be located for inspection: 9. MH 3-50 should have the frame re-centered on the structure. 10. The following structures need to have the fillets poured around the frame of the structure: - CB 3-44 - INL 3-13 - MH 3-45 - MH 3-14 - INL 3-51A 11. MH 3-64 currently has a water lid installed. This frame should be replaced with the correct storm lid. 12. The following structures currently have an open lid but should be replaced with a closed lid: - MH 3-65 - INL 3-69 - MH 3-66 - C133-110 - MH 3-67 - MH 3-116 - MH 3-68 - MH 3-117 13.All storm sewer must be televised and reports submitted for review. Sanitary Sewer 14. The following structures have missing steps that should be replaced: - San MH 3-10 - San MH 3-12 Roadway 15. An area near 3968 Evans Court (24'x50') should have the binder patched prior to placement of Hot-Mix Asphalt Surface Course. 16. The following locations currently have damaged sidewalk that should be removed and replaced. Prior to replacement all locations will be field verified. - Preston Drive Station 15+00 to 19+00 (2 squares) - Evans Court Station 10+00 to 13+00 (3 squares) Ms. Krysti Barksdale-Noble November 9, 2011 Page 3 17. The following locations currently have damaged curb that should be removed and replaced. Prior to replacement all locations will be field verified. - Preston Drive Station 15+00 to 19+00 (75' -8 locations) - Evans Court Station 10+00 to 13+00 (35' -6 locations) 18. All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. 19. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed. 20. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. Landscaping 21. All landscaping will need to be revisited again in the spring to verify that all plants are living. In addition, there are many lots without structures thus the landscaping has not been installed. The following missing or dying trees should be removed or replaced: - 2 BN west of lot ESE 61 - 1 PN south of lot ESE 57 - 1 PN west of lot ESE 61 - 1 GTS east of lot EBE 12 - 2 BN west of lot ESE 60 - 1 AFM north of lot ESE 12 1 MPIP west of lot ESE 60 - 1 GTS west of lot ESE 12 - 1 PA northeast of lot ESE 69 - 1 QB south of lot ESE 12 1 GTS east of lot ESE 58 - 1 MRJ south of lot ESE 12 1 QB southeast of lot ESE 58 22. All landscaping will need to be revisited again in the spring to verify that all plants are living. The following missing or dying foundational and berm plantings should be removed or replaced: - 6 VDR north of lot ESE 60 - 16 CR east of lot ESE 58 If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderso n, P.E. Vice President BPS/swm PC: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G APub1ic\Yorkvi11e\2011\YO1130-D Grande Reserve\Uocs\Unit 14 Punchlist 01.docx Engineering Enterprises, November 9, 2011 L fz. r Pt Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Unit 15 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm .overflow paths are required, Additional as-built data may be required on a case by case basis, Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-'size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. A 48 hour burn test of the street lights should be completed prior to acceptance. 3. Mass grading and any infrastructure associated with the development of Park B should be completed as soon as possible.in preparation for the development of the Park. The Park shall be completed per the City's Park development standards. Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 4. There are various areas around the edge of the unit/property line that has silt fence installed that.has been damaged or is missing. All silt fence-that is damaged or missing should be fixed in order to control sediment runoff. 5. There are various portions of the improvements that are still being farmed. In order to control sediment runoff into the ponds or storm sewers the farmer should be contacted and asked to leave a minimum fifty (50') foot strip of vegetation between the farmland and property lines, ponds, or storm sewer. 6. All damaged and/or missing signs around ponds should be replaced or repaired necessary. Storm Sewer 7. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: - FES 5-78 - FES 5-79 - FES 5-80 8. The following storm structures should be cleaned of all debris - MH 5-60 - MH 5-44 - MH 5-10 - MH 5-43 - MH 5-81 - MH 5-42 - MH 5-77 - INL 5-50 - MH 5-45 9. INL 5-25 should be located for inspection. 10. The following structures need to have the fillets poured around the frame of the structure: - MH 5-60 - MH 5-8 - MH 5-10 - INL 5-18 - CB 5-9 11. MH 5-77 should have the filter fabric replaced. 12. The following structures currently have an open lid but should be replaced with a closed lid: MH 5-42 - INL 5-45 MH 5-43 - MH 5-76 INL 5-44 - MH 5-77 13.All storm sewer must be televised and reports submitted for review. Sanitary Sewer 14. San MH 5-9 should be cleaned of all debris. Water 15. The paint on various fire hydrants are flaking or chipping. All fire hydrants should be wire brushed and re-painted. Ms. Krysti Barksdale-Noble November 9, 2011 Page 3 16. VB 5-38's auxiliary valve adaptor is not connected to the top of the valve. 17. FH 5-31's auxiliary valve could not be turned. 18. The following valve box or auxiliary valves could not be opened. These valve boxes or auxiliary valves should be repaired so that they can be opened for inspection: — VB 5-26 — VB 5-12 Roadway 19. The following street lights should be installed as shown in the approved engineering plans: — 5-10 — 5-11 20. The following areas should have the binder patched prior to placement of Hot-Mix Asphalt Surface Course: — The area in front of CB 5-7 (5'x5') — 3729 Bailey Road (10'x10') 23. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed. 24. All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. 25. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. 26. The bike path on Bailey Road Station 10+60 (15' each side of roadway)(also needs detectable warnings installed) has been damaged and should be removed and replaced. Landscaping 27. Landscaping needs to be installed on all undeveloped parcels. After all parcels have been developed a final review of the landscaping will be completed. 28. All landscaping will need to be revisited again in the spring to verify that all plants are living. The following missing or dying trees should be removed or replaced: — 1 OR north of lot EBE 3 — 1 OR north of lot EBE 1 — 1 OR north of lot EBE 17 — 1 FAFF west of lot EBE 1 — 4 PF west of lot EBE 1 — 16 QB around Basin 8S — 5 APR around Basin 8S — 8 GTS around Basin 8S 29.All landscaping will need to be revisited again in the spring to verify that all plants are living. The following missing or dying foundational and berm plantings should be removed or replaced: — 19 SVR north of lot EBE 2 — All planting around sign north of Baily Road station 11+00 Ms. Krysti Barksdale-Noble November 9, 2011 Page 4 If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradle Y P. Sanderson P.E. Vice President BPS/swm pc: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G:\Public\Yorkville\2011\YO1130-D Grande Reserve\Dots\Unit 15 Punch list 01.docx Engineering Enterprises,Inc. November 9, 2011 Ms. Krysti Barksdale-Noble Community Development Director L k United City of Yorkville 800 Game Farm Road Yorkville, 1L 60560 Re: Grande Reserve Unit 19 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. Provide a signed copy of the Storm Water Management System Maintenance Plan Agreement for the storm water basins. 3. All ponds should have their annual inspection reports completed and submitted to the City for review. In addition, the ponds should be surveyed to verify there are no sediment issues and the volumes are correct. 4. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff. M�n -' 6 Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. All damaged and/or missing signs around ponds should be replaced or repaired necessary. 6'. The final plat needs to be recorded. Storm Sewer 7. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: — FES 15 — FES 16 8. Special Storm Structure 14 should be cleaned of all debris 9. All storm sewer must be televised and reports submitted for review. Roadway 10. West side of Basin 10S (25') has an area of damaged bike path. This area should be removed and replaced. Landscaping 11. All landscaping will need to be revisited again in the spring to verify that all plants are living. In addition, there are many lots without structures thus the landscaping has not been installed. The following missing or dying trees should be removed or replaced: — 1 CO southwest corner of Basin 10S — 1 CO west side of Basin 10S — 2 CO north side of Basin 10S — 1 PCR north side of Basin 10S If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/swm PC: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G APub110Yorkvil1e\2011\Y01130-0 Grande Reserve0ocs\Unit 19 Punchlist 01.docx Engineering Enterprises,Inc. November 9, 2011 Ms. Krysti Barksdale-Noble t T Co j: ",r4,0 r Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Unit 20 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. Provide a signed copy of the Storm Water Management System-Maintenance Plan Agreement for the storm water basins. 3. All ponds should have their annual inspection reports completed and submitted to the City for review. In addition, the ponds should be surveyed to verify there are no sediment issues and the volumes are correct. 4. A 48 hour burn test of the street lights should be completed prior to acceptance. 52 Wheeler ■ ter Sugar Grove, 60554 (6 30)466-6700 • i 466-6701 www.eeiweb.com Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. There are various parking areas located in the model areas that should be removed. 6. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff. 7. All damaged and/or missing signs around ponds should be replaced or repaired necessary. Storm Sewer 8. The following flared end sections should have the rip rap and flow line cleaned along with additional rip rap as needed: - FES 18 - FES 2-1 - FES 19 9. The following storm structures should be cleaned of all debris - Special Storm Structure 17 - MH 2-39 10. MH 2-61 should be located for inspection. 11. The following structures have missing steps that should be replaced: - MH 2-62 - MH 2-36 - MH 2-35 - MH 2-29 12. The following structures need to have the fillets poured around the frame of the structure: - INL 2-44 - INL 2-65 - CB 2-43 - CB 2-69 - CB 2-4 - INL 2-70 - INL 2-24 - CB 2-58 - CB 2-26 - INL 2-59 - INL 2-48 - CB 2-53 - CB 2-47 - INL 2-54 - IN L 2-47A - CB 2-23 - CB 2-64 - INL 2-23A 13. The following structures currently have an open lid but should be replaced with a closed lid: - MH 2-45 - MH 2-3 - MH 2-42 - MH 2-22 - MH 2-41 - MH 2-25 - MH 2-21 14, MH 2-3 should have the void around the pipes mortared. 15. FES 2-82 should have the lifting hole mortared. 16. All storm sewer must be televised and reports submitted for review. Ms. Krysti Barksdale-Noble November 9, 2011 Page 3 Sanitary Sewer 17. San MH 2-17 should be located for inspection. Water 18. The paint on various fire hydrants are flaking or chipping. All fire hydrants should be wire brushed and re-painted. 19. FH 2-23's auxiliary valve adaptors are not connected to the top of the valve. 20. The following valves could not be turned: - VB 3-50 - VB 2-24 Roadway 21. The following areas should have the binder patched prior to placement of Hot-Mix Asphalt Surface Course: - 4008 Brady Street (24'x20') - 4023 Brady Street (24'x50') - 4004 Shoeger Court (12'x30') - 4022 Shoeger Court (15'x15') 22. The following locations have damaged areas on the bike path. These areas should be removed and replaced: - Tuscany Trail Station 16+50 (10') - Tuscany Trail Station 38+15 (10') 23. The following locations currently have damaged sidewalk that should be removed and replaced. Prior to replacement all locations will be field verified. - Shoeger Drive Station 10+00 to 17+00 (1 handicap ramp) - incomplete installation of sidewalk - Shoeger Court Station 10+00 to 13+00 incomplete sidewalk installation - Crooker Drive Station 29+50 to 34+00 (7 squares + 1 handicap ramp) - incomplete sidewalk - Brady Street Station 10+00 to 16+75 (22 squares + 2 handicap ramps) - incomplete sidewalk installation - Tuscany Trail Station 17+50 to 32+00 (2 squares + 2 handicap ramps) 24. The following locations currently have damaged curb that should be removed and replaced. Prior to replacement all locations will be field verified. - Shoeger Drive Station 10+00 to 17+00 (125'- 10 locations) - Shoeger Court Station 10+00 to 13+00 (25'-3 locations) - Crooker Drive Station 29+50 to 34+00 (40'-5 locations) - Brady Street Station 10+00 to 16+75 (50'-7 locations) - Tuscany Trail Station 17+50 to 32+00 (45'-5 locations) 25. All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. Ms. Krysti Barksdale-Noble November 9, 2011 Page 4 26. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed 27. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. Landscaping 28.All landscaping will need to be revisited again in the spring to verify that all plants are living. In addition, there are many lots without structures thus the landscaping has not been installed. The following missing or dying trees should be removed or replaced: — 7 QB around Basin 10NW — 4 PA northwest corner of Mill Road and Tuscany Trail 29.All landscaping will need to be revisited again in the spring to verify that all plants are living. The following missing or dying foundational and berm plantings should be removed or replaced: — All plantings around sign at northwest corner of Mill Road and Tuscany Trail If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS1swm pc: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G APublic\Yorkville\2011\YO1130-D Grande Reserve\Docs\Unit 20 Punchlist 01.docx Engineering Enterprises, November 9, 2011 Ms, Krysti Barksdale-Noble L 1-TT 4, Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Unit 21 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. A 48 hour burn test of the street lights should be completed prior to acceptance. 3. The silt fence around the topsoil stock piles needs to be repaired and/or replaced. 4. There are various areas around the edge of the unit/property line that has silt fence installed ,that has been damaged or is missing. All silt fence that is damaged or missing should be fixed.in order to control sediment runoff. Me a Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. There are various portions of the improvements that are still being farmed. In order to control sediment runoff into the ponds or storm sewers the farmer should be contacted and asked to leave a minimum fifty (50) foot strip of vegetation between the farmland and property lines, ponds, or storm sewer. 6. The storm water easements need to be recorded. Storm Sewer 7, FES 2-92 should have the rip rap and flow line cleaned along with placement of additional rip rap as needed. 8. The following storm structures should be cleaned of all debris — MH 2-86 — MH 2-88 9. All storm sewer must be televised and reports submitted for review. Sanitary Sewer 10. San MH 2-6 should have the areas around the pipe mortared: If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPSlswm PC: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI GAPublifforkvilleX201 I W01 130-D Grande Reserve\Docs\Unit 21 Punchlist 01.docx Engineering Enterprises, November 9, 2011 Ms. Krysti Barksdale-Noble L rt En c.r GM.v4�►� Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Unit 22 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIs System. 2. A 48 hour burn test of the street lights should be completed prior to acceptance. 3. , There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff. Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 Storm Sewer 4. INL 5-54 should be cleaned of all debris. 5. The following structures need to have the fillets poured around the frame of the structure: - CB 5-53 - INL 5-28 - INL 5-54 - CB 5-30 6. The following structures need to have the frame re-centered on the structure: - MH 5-52 - INL 5-14 7. The following structures could not be opened for inspection: - CB 5-24 - CB 5-23 8. INL 5-31 has an incorrect frame installed and should have the correct curb frame installed. 9. All storm sewer must be televised and reports submitted for review. Sanita!y Sewer 10. The following sanitary sewer manholes should have their frames re-centered on the structure and the chimney seals replaced/repaired: - San MH 5-28 - San MH 5-12 Water 11. The paint on various fire hydrants are flaking or chipping. All fire hydrants should be wire brushed and re-painted. 12. FH 5-22's auxiliary valve adaptor is not connected to the top of the valve. 13.The following valves could not be turned: - FH 5-18 - FH 5-21 - FH 5-17 - VB 5-15 14. The following valve boxes or auxiliary valves need to be vertically straightened: - FH 5-17 - FH 5-22 15. FH 5-29's auxiliary valve needs to have the box top replaced. Roadway 16. The following locations currently have damaged sidewalk that should be removed and replaced. Prior to replacement all locations will be field verified. - No sidewalk installed on Bissel Drive - Incomplete sidewalk on Bailey Road from station 10+00 to 16+50 - Bailey Road Station 16+50 to 24+00 (2 squares) Ms. Krysti Barksdale-Noble November 4, 2011 Page 3 17. The following locations currently have damaged curb that should be removed and replaced. Prior to replacement all locations will be field verified. a. Bissel Drive Station 10+00 to 19+50 (30'—4 locations) b. Bailey Road Station 10+00 to 16+50 (50' —7 locations) c. Bailey Road Station 16+50 to 24+00 (25' —5 locations) 18.All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. 19. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed. 20. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. Landscaping 21. Landscaping needs to be installed on all undeveloped parcels. After all parcels have been developed a final review of the landscaping will be completed. If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/swm PC: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G:\Public\Yorkville\2011\YO1130-D Grande Reserve\Dots\Unit 22 Punchlist 01.docx Engineering EntOrprises,inc. November 9, 2011 Ms. Krysti Barksdale-Noble ��rrj n Cyc Gx g 0 r' Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re; Grande Reserve Unit 23 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble. Between October 24 and November 1, 2011, representatives of EEl performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. Provide a signed copy of the Storm Water Management System Maintenance Plan Agreement for the storm water basins. 3. All ponds should have their annual inspection reports completed and submitted to the City for review. In addition, the ponds should be surveyed to verify there are no sediment issues and the volumes are correct. 4. A 48 hour burn test of the street lights should be completed prior to acceptance. 5. There are various parking areas located in the model areas that should be removed. 52 Wheeler Road,Sugar Grove, 11,60554—(630)4,66-6700 tell—(630)466-6701 fax—www.eelweb.com Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 6. The silt fence around Basin 13 needs to be repaired and/or replaced. 7. All Galena Road Improvements should be completed prior to acceptance. Please provide any updated plans for review. 8. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff. 9. All damaged and/or missing signs around ponds should be replaced or repaired necessary. Storm Sewer 10. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: — FES 3-102 - FES 1-218 — FES 1-294 — FES 1-90 — FES 1-293 — FES 3-25 — FES 1-37 — FES 1-224 — FES 1-87 — FES 1-225 11. FES 3-25 at in the southeast corner of pond 12 should have the grate reattached to the flared end section. 12. The following storm structures should be cleaned of all debris — INL 1-54 — INL 1-197 — INL 1-44A — INL 1-200 — INL 1-105A — INL 1-177A — INL 1-97 — INL 1-189A — INL 1-158A — MH 1-107 — INL 1-159 — MH 1-228 — INL 1-107 13.The following structures should have the area around the structures regraded and restored: — FES 1-294 — FES 1-293 14. INL 1-208A should be located for inspection. 15. The following structures have missing steps that should be replaced: — CB 1-96 — CB 1-177 — CB 1-190 16. MH 1-157 should to have frame re-centered on the structure. 17. The following structures need to have the fillets poured around the frame of the structure: — INL 1-206 — INL 1-107 — CB 1-202 — INL 1-191 — INL 1-203 — CB 1-39 Ms. Krysti Barksdale-Noble November 9, 2011 Page 3 - CB 1-88 - CB 1-89 18. The following structures currently have an open lid but should be replaced with a closed lid: - MH 1-107A - MH 1-58 - MH 1-63 - MH 1-165 19. The following structures need to have the void around the pipes mortared: - MH 1-64 - MH 1-221 20. The following structures should have the lifting hooks cut off: - MH 1-52 - MH 1-237 - MH 1-234 21. CB 1-188 should has a damaged frame that should be replaced. 22.All storm sewer must be televised and reports submitted for review. Sanitary Sewer 23. The following sanitary sewer manholes should have their frames re-centered on the structure and the chimney seals replaced/repaired: - San MH 1-16 - San MH 1-6 24. Fox Metro has been contacted regarding all sanitary testing on the site. A final testing report will be sent at a later date. Water 25. The paint on various fire hydrants are flaking or chipping. All fire hydrants should be wire brushed and re-painted. 26. The following valve boxes or auxiliary valve adaptors are not connected to the top of the valve: - FH 1-1 - FH 1-13 - VB 1-3 - VB 1-22 - VB 1-6 - FH 1-30A - FH 1-12A 27. The following valves could not be turned: - VB 1-11 - VB 1-21 - VB 1-14 - VB 1-30 - VB 1-18 - VB 1-32A - VB 1-20 - VB 1-33 - VB 1-26 - VB 1-35 - VB 1-28 28.The following fire hydrants need to be extended so that the center of the main nozzle is between 18" and 24"from the ground: - FH 1-1 - FH 1-27 Ms. Krysti Barksdale-Noble November 9, 2011 Page 4 Roadway 29. The area just east Blackhawk on Millbrook at cul-de-sac (10'x10'x4 each) should have the binder patched prior to placement of Hot-Mix Asphalt Surface Course. 30. The following locations currently have damaged sidewalk that should be removed and replaced. Prior to replacement all locations will be field verified. — Tuscany Trail Station 31+60 to 47+50 (4 squares) — East Millbrook Circle Station 10+00 to 20+00 (8 squares) — incomplete sidewalk installation — East Millbrook Circle Station 20+00 to 28+00— incomplete sidewalk installation — East Millbrook Circle Station 28+00 to 37+00 (1 handicap ramp) — incomplete sidewalk installation — Owen Court Station 10+00 to 13+00—incomplete sidewalk installation — Gains Court Station 10+00 to 13+50—incomplete sidewalk installation — Sheridan Court Station 10+00 to 13+00—incomplete sidewalk installation — Ketchum Court Station 10+00 to 12+50—incomplete sidewalk installation — East Millbrook Circle cul-de-sacs Station 35+00 (3 squares + 1 handicap ramp) — incomplete sidewalk installation — Blackhawk Boulevard Station 10+00 to 13+75 (1 handicap ramp) — Preston Drive Station 10+00 to 12+00 (4 squares + 3 handicap ramps) 31. The following locations currently have damaged curb that should be removed and replaced. Prior to replacement all locations will be field verified. — Tuscany Trail Station 31+60 to 47+50 (50'— 10 locations) — East Millbrook Circle Station 10+00 to 20+00 (200'—20 locations) — East Millbrook Circle Station 20+00 to 28+00 (100'— 16 locations) — East Millbrook Circle Station 28+00 to 37+00 (40'—8 locations) — Owen Court Station 10+00 to 13+00 (10'—2 locations) — Gains Court Station 10+00 to 13+50 (25'—5 locations) — Sheridan Court Station 10+00 to 13+00 (130'— 16 locations) — Ketchum Court Station 10+00 to 12+50 (20'—4 locations) — East Millbrook Circle cul-de-sac Station 35+00 (35' —7 locations) — Blackhawk Boulevard Station 10+00 to 13+75 (65'— 12 locations) — Preston Drive Station 10+00 to 12+00 (20'—4 locations) 32.All roadways should be milled prior to Hot-Mix Asphalt Surface Course installation. 33. Hot-Mix Asphalt Surface Course should be installed once all patching and curb and gutter repairs have been completed. 34. Once installation of the Hot-Mix Asphalt Surface Course has been completed, hot-poured joint sealer is required along every edge of pavement. Ms. Krysti Barksdale-Noble November 9, 2011 Page 5 Landscaping 35. All landscaping will need to be revisited again in the spring to verify that all plants are living. In addition, there are many lots without structures thus the landscaping has not been installed. The following missing or dying trees should be removed or replaced: - 1 PCA southeast corner of Galena Road and Blackhawk Boulevard - 1 QB north of lot 239 on berm along Galena Road - 1 UXF north of lot 239 - 1 CS north of lot 239 on berm along Galena Road - 1 AFM north of lot 243 - 1 FPS north of lot 250 on berm along Galena Road - 2 ARS north of lot 251 on berm along Galena Road - 2 QB north of lot 252 on berm along Galena Road - 1 AFM north of lot 251 - 2 UXP south of lot 251 - 1 FAFF south of lot 244 1 AFSG southwest of lot 260 - 1 QR north of lot 259 - 1 QB on the berm on the east side of Basin 13 1 AC east of lot 263 - 4 BN east of lot 266 - 3 AC east of lot 274 - 1 AC east of lot 275 - 1 ASB north of lot 232 - 1 AFSG north of lot 227 - 2 AFSG north of lot 234 - 3 AC6 north of lot 167 - 1 AFM east side of Tuscany Trail station 43+00 - 1 GTS west side of Tuscany Trail station 41+25 - 1 GTS west side of Tuscany Trail station 40+00 - 1 PCE west side of Tuscnay Trail station 38+75 - 1 QR east of lot 284 - 1 QB west side of Tuscany Trail station 34+50 - 1 PCA4 west side of Blackhawk Boulevard station 11+00 - 1 MSF west side of Blackhawk Boulevard 13+75 - 1 FAFF north of lot 97 - 1 GTS northeast of lot 86 - 1 ARO north of lot 86 36. All landscaping will need to be revisited again in the spring to verify that all plants are living. The following missing or dying foundational and berm plantings should be removed or replaced: - 15 CR southeast corner of Galena Road and Blackhawk Boulevard - 18 REB southeast corner of Galena Road and Blackhawk Boulevard - 9 THE southeast corner of Galena Road and Blackhawk Boulevard - 6 SPM west side of Tuscany Trail Station 42+50 - 8 SPM west side of Tuscany Trail station 42+00 - 9 SPM west side of Tuscany Trail station 41+75 Ms. Krysti Barksdale-Noble November 9, 2011 Page 6 - 19 SNF west side of Tuscany Trail station 41+25 - 21 FOM west side of Tuscany Trail station 40+00 - 28 RKO west side of Tuscany Trail station 39+00 - 11 CR east of lot 283 - 48 REB west side of Tuscany Trail station 37+00 - 20 FOM west side of Tuscany Trail station 36+00 - 16 SXV west side of Tuscany Trail station 35+50 - 29 REB in island at intersection of Blackhawk Boulevard and Galena Road - 11 SPM in island at intersection of Blackhawk Boulevard and Galena Road - 2 MSF east side of Blackhawk Boulevard station 11+50 - 9 REB in northwest corner of Tuscany Trail and Preston Drive - 2 TMW west side of Tuscany Trail station 29+50 - 7 SMK west side of Tucany Trail station 29+00 - All plantings around sign at northwest corner of Blackhawk Boulevard and Galena Road If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/swm pc: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI GAPublifforkville\20111Y01130-D Grande Reserve0oWUnit 23 Punchlist 01.docx Engineering Enterprises, November 9, 2011 Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re; Grande Reserve Unit 26 Punch List United City of Yorkville Kendall County, Illinois Ms. Noble: Between October 24 and November 1, 2011, representatives of EEI performed a punch list inspection of the above referenced project. A summary of the punch list items is as follows: General 1. Record drawings should be submitted for review. Record drawings must include as-built rim and invert elevations of all new storm sewer and sanitary sewer structures, as well as existing sewer structures where connections are made. For water mains, provide valve rim elevations and top- of-pipe elevations where possible. Water, sanitary, and storm service locations to individual buildings are required to be correctly located on the plan or listed in a table with measurements from the nearest downstream manhole (for sewers) and to the nearest side lot line and distance from back of curb for B-boxes. Benchmarks are to be established on all new hydrants and listed in tabular form. As-built light pole locations and cable routing are to be provided. As-built storm water basin grading and volume calculations, and adequate spot elevations for all major storm overflow paths are required. Additional as-built data may be required on a case by case basis. Record drawings shall also include the same notes, typical sections, and special details provided in the approved plans. Record drawings are required to be prepared by, signed, and sealed by an Illinois Licensed Professional Engineer. Once the record drawings are approved, provide two full-size prints and a digital copy to be imported into the City's Base Map and GIS System. 2. Provide a'-signed copy of the Storm Water Management System Maintenance Plan Agreement for the storm water basins. 3. All ponds;.should have their annual inspection reports completed and submitted to the City for review. In.addition, the ponds should be surveyed to verify there are no sediment issues and-the volumes are correct. 4. A 48 hour burn test of the street lights should be completed prior to acceptance. s= Ms. Krysti Barksdale-Noble November 9, 2011 Page 2 5. The silt fence around the topsoil stock piles need to be repaired and/or replaced. 6. There are various areas around the edge of the unit/property line that has silt fence installed that has been damaged or is missing. All silt fence that is damaged or missing should be fixed in order to control sediment runoff 7. There are various portions of the improvements that are still being farmed. In order to control sediment runoff into the ponds or storm sewers the farmer should be contacted and asked to leave a minimum fifty (50') foot strip of vegetation between the farmland and property lines, ponds, or--storm sewer. 8. All damaged and/or missing signs around ponds should be replaced or repaired necessary 9. The storm water management easements need to be recorded. Storm Sewer 10. The following flared end sections should have the rip rap and flow line cleaned along with placement of additional rip rap as needed: - FES 1-286 - FES 1-290 - FES 1-288 11.All storm sewer must be televised and reports submitted for review. If you have any questions or if you require additional information, please call. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/swm PC: Mr. Bart Olson, City Administrator Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk JWF, EEI G:\Public\Yorkville\2011\YO1130-D Grande Reserve\Docs\Unit 26 Punchlist 01.docx 0 C/Ty Reviewed By: Agenda Item Number r O A. , �+ Legal ❑ OB #2 JONI 1836 EST. i Finance ❑ Engineer ❑ Agenda Item Tracking Number O T City Administrator Consultant ❑ PW 2011-52 Agenda Item Summary Memo Title: Windett Ridge Mowing Update Meeting & Date: PW/December 20, 2011 Synopsis: Update of the mowing violations and citations in the Windett Ridge Subdivision. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Informational Item Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: A verbal update will be provided at the meeting