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City Council Packet 2012 10-09-12 C United City of Yorkville 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 o i � � � Telephone: 630-553-4350 Fax: 630-553-7575 <LE AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, October 9, 2012 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD 1V Carlo Colosimo Jackie Milschewski Marty Munns Rose Ann Spears Ken Koch Larry Kot Chris Funkhouser Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificate of Appreciation for"Big Day of Service" 2. Presentation to Special Olympian Jeremy Kuehn 3. Presentation of the 2012 Comprehensive Annual Financial Report Public Hearings: Citizen Comments: Consent Agenda: 1. CC 2012-71 Bills for Payment - $632,908.05 2. ADM 2012-50 Monthly Treasurer's Report for August 2012 3. ADM 2012-52 Ordinance Amending the Code of Ordinances Regarding Cultural Commission— authorize Mayor and City Clerk to execute 4. ADM 2012-53 Disposal of City Property—Caboose—authorize sale of the City's caboose through the sealed bid process 5. CC 2012-49 Ordinance Regarding City Council Procedures (Citizen Comments)—authorize Mayor and City Clerk to execute 6. CC 2012-72 Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures— authorize Mayor and City Clerk to execute 7. EDC 2012-49 Ordinance to Set a Date for a Public Hearing for the Downtown Yorkville Business Development District—authorize Mayor and City Clerk to execute City Council Agenda October 9, 2012 Page 2 Consent agenda(cont'd): 8. EDC 2012-50 Ordinance Directing the Sale of Real Property(Lot 6 Van Emmon Street)—authorize Mayor and City Clerk to execute 9. EDC 2012-51 Resolution Authorizing an Alternative Method of Sale of Surplus Property Owned by the United City of Yorkville (201 West Hydraulic Avenue)—authorize Mayor and City Clerk to execute Minutes for Approval: Mayor's Report: 1. CC 2012-73 Appointment to Board of Fire &Police Commissioners—Steve Bozue Public Works Committee Report: Economic Development Committee Report: 1. EDC 2012-53 Electronic Signs—Proposed Sign Ordinance Amendment Public Safety Committee Report: Administration Committee Report: Park Board: Plan Commission: Zoning Board of Appeals: City Council Report: City Clerk's Report: City Treasurer's Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: City Council Agenda October 9, 2012 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES !ADMINISTRATION: October 18, 2012—6:00 p.m.—City Hall Council Chambers, — ---------- Committee Departments Liaisons Chairman: Alderman Spears Finance Library Committee: Alderman Munns Administration Committee: Alderman Colosimo Committee: Alderman Koch ECONOMIC DEVELOPMENT: November 6 2012—7:00 m — C Hall Council Chambers . . -- ---------- — ---------- --------- ------ Committee Departments Liaisons Chairman: Alderman Munns Community Development Plan Commission Vice-Chairman: Alderman Funkhouser Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Milschewski Kendall Co. Plan Commission Committee: Alderman Teeling PUBLIC SAFETY: November 1, 2012—6.30p.m.—City Hall Council Chambers ------- -- ------------ Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Kot School District Committee: Alderman Spears Committee: Alderman Funkhouser PUBLIC WORKS: October 16, 2012—6:00 p.m__CiyHall Council Chambers -------- --------------------------------------- --- --- Committee Departments Liaisons Chairman: Alderman Teeling Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Kot Parks and Recreation Committee: Alderman Koch UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, October 9, 2012 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- l. Certificate of Appreciation for"Big Day of Services" 2. Presentation to Special Olympian Jeremy Kuehn 3. Presentation of the 2012 Comprehensive Annual Financial Report ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-71 Bills for Payment- $632,908.05 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2012-50 Monthly Treasurer's Report for August 2012 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2012-52 Ordinance Amending the Code of Ordinances Regarding Cultural Commission ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2012-53 Disposal of City Property- Caboose ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2012-49 Ordinance Regarding City Council Procedures (Citizen Comments) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2012-72 Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. EDC 2012-49 Ordinance to Set a Date for a Public Hearing for the Downtown Yorkville Business Development District ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 8. EDC 2012-50 Ordinance Directing the Sale of Real Property(Lot 6 Van Emmon Street) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 9. EDC 2012-51 Resolution Authorizing an Alternative Method of Sale of Surplus Property Owned by the United City of Yorkville (201 West Hydraulic Avenue) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-73 Appointment to Board of Fire &Police Commissioners— Steve Bozue ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ECONOMIC DEVELOPMENT COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2012-53 Electronic Signs—Proposed Sign Ordinance Amendment ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number J� $ an Legal : Presentation#3 Finance ESL -� 1836 Engineer ❑ -_� City Administrator ■ Tracking Number .4 City y Human Resources E]� wn sw �© Community Development ❑ Police ❑ Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Presentation of the 2012 Comprehensive Annual Financial Report Meeting and Date: City Council —October 9, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: •,y w4 2012 14 � COMPREHENSIVE y,,, ANNUAL 0 FINANCIAL >1 REPORT OV4 U a� For The Fiscal Year Ended April 30, 2012 1 • The United City of Yorkville EST. 1836 800 Game Farm Road Yorkville, Illinois 6o56o W (630)553-4350 UNITED CITY OF YORKVILLE, ILLINOIS COMPREHENSIVE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED APRIL 30, 2012 Prepared by: Rob Fredrickson Director of Finance UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE INTRODUCTORY SECTION Listof Principal Officials .............................................................................................................................i OrganizationChart...................................................................................................................................... ii TransmittalLetter...............................................................................................................................iii -vii Certificate of Achievement for Excellence in Financial Reporting "' FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT .......................................................... - MANAGEMENT'S DISCUSSION AND ANALYSIS......................................................MD&A 1 - 11 BASIC FINANCIAL STATEMENTS: Government-Wide Financial Statements Statementof Net Assets............................................................................................................. 3 - 4 Statementof Activities .............................................................................................................. 5 - 6 Fund Financial Statements Balance Sheet—Governmental Funds.............................................................................................7 Reconciliation of Total Governmental Fund Balance to Net Assets of Governmental Activities.....................................................................................8 Statement of Revenues, Expenditures and Changes in Fund Balances—Governmental Funds......................................................................................9 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities...................................10 Statement of Net Assets—Proprietary Funds........................................................................ 11 - 12 Statement of Revenues, Expenses and Changes in NetAssets—Proprietary Funds...............................................................................................13 Statement of Cash Flows—Proprietary Funds ..............................................................................14 Statement of Net Assets—Fiduciary Funds...................................................................................15 Statement of Changes in Net Assets—Fiduciary Fund .................................................................16 Notes to the Financial Statements................................................................................................ 17 - 60 UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE FINANCIAL SECTION—Continued REQUIRED SUPPLEMENTARY INFORMATION Schedules of Funding Progress and Employer Contributions Illinois Municipal Retirement Fund...............................................................................................61 PolicePension Fund ......................................................................................................................62 Other Post-Employment Benefit Plan ...........................................................................................63 Schedule of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual GeneralFund .................................................................................................................................64 Library—Special Revenue Fund...................................................................................................65 COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Schedules of Revenues—Budget and Actual—General Fund .................................................... 66 - 67 Schedule of Expenditures—Budget and Actual— General Fund........................................................68 Schedule of Detailed Expenditures—Budget and Actual—General Fund.................................. 69 - 74 Schedules of Revenues—Budget and Actual—Library—Special Revenue Fund..............................75 Schedule of Expenditures—Budget and Actual—Library—Special Revenue Fund.................. 76 - 77 Combining Balance Sheet—Nonmajor Governmental .......................................................................78 Combining Statement of Revenues, Expenditures and Changes in Fund Balances—Nonmajor Governmental.................................................................79 Combining Balance Sheet—Nonmajor Governmental—Special Revenue Funds...................... 80 - 81 Combining Statement of Revenues, Expenditures and Changes in Fund Balances—Nonmajor Governmental—Special Revenue Funds............... 82 - 83 Schedules of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual Fox Hill Special Service Area—Special Revenue Fund ...............................................................84 Sunflower Special Service Area—Special Revenue Fund............................................................85 Motor Fuel Tax— Special Revenue Fund......................................................................................86 Land Cash— Special Revenue Fund..............................................................................................87 Parks and Recreation—Special Revenue Fund .............................................................................88 Schedules of Revenues—Budget and Actual—Parks and Recreation— Special Revenue Fund........89 Schedules of Expenditures—Budget and Actual Parks and Recreation—Special Revenue Fund ..................................................................... 90 - 91 Schedules of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual Countryside TIF— Special Revenue Fund.....................................................................................92 Downtown TIF— Special Revenue Fund.......................................................................................93 Schedules of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual DebtService Fund.........................................................................................................................94 Combining Balance Sheet—Nonmajor Governmental—Capital Projects Funds....................... 95 - 96 Combining Statement of Revenues, Expenditures and Changes in Fund Balances—Nonmajor Governmental—Capital Projects Funds ................ 97 - 98 Schedules of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual Municipal Building—Capital Projects Fund.................................................................................99 UNITED CITY OF YORKVILLE,ILLINOIS TABLE OF CONTENTS PAGE FINANCIAL SECTION—Continued COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Schedules of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual Police Capital—Capital Projects Fund........................................................................................100 Public Works Capital—Capital Projects Fund............................................................................101 Parks and Recreation Capital—Capital Projects Fund................................................................102 Citywide Capital—Capital Projects Fund ...................................................................................103 Schedule of Expenditures—Budget and Actual—Citywide—Capital Projects Fund.......................104 Schedule of Expenses and Changes in Net Assets—Budget and Actual Sewer—Enterprise Fund..............................................................................................................105 Water—Enterprise Fund..............................................................................................................106 Recreation Center—Enterprise Fund...........................................................................................107 Combining Statement of Changes in Assets and Liabilities—Agency Funds ........................ 108 - 109 SUPPLEMENTAL SCHEDULES Long—Term Debt Requirements Betzwiser Development, LLC Adjustable Rate Note Payable of 2008.............................................110 IEPA(1,17-013000) Loan Payable of 1993.......................................................................................111 IEPA (1,17-115300) Loan Payable of 2000.......................................................................................112 IEPA(1,17-1156300) Loan Payable of 2007.....................................................................................113 General Obligation Alternate Revenue Source Bonds of 2002.........................................................114 General Obligation Alternate Revenue Source Bonds of 2004B ......................................................115 General Obligation Alternate Revenue Source Bonds of 2005.........................................................116 General Obligation Alternate Revenue Source Bonds of 2005A......................................................117 General Obligation Alternate Revenue Source Bonds of 2005B ......................................................118 General Obligation Alternate Revenue Source Bonds of 2005C .......................,..............................119 General Obligation Library Bonds of 2006.......................................................................................120 General Obligation Refunding Alternate Revenue Source Bonds of 2007A....................................121 General Obligation Refunding Alternate Revenue Source Bonds of 2011 .......................................122 Capital Appreciation Debt Certificates of 2002 ................................................................................123 Illinois Rural Bond Bank Debt Certificates of 2003 .........................................................................124 DebtCertificates of 2003...................................................................................................................125 DebtCertificates of 2004A.................................................................................................................126 DebtCertificates of 2004C................................................................................................................127 Refunding Debt Certificates of 2006A..............................................................................................128 UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE STATISTICAL SECTION (Unaudited) Net Assets by Component—Last Eight Fiscal Years......................................,............................. 129 - 130 Changes in Net Assets—Last Eight Fiscal Year.........................................................131 - 132 Fund Balances of Governmental Funds—Last Ten Fiscal Years.................................................. 133 - 134 Changes in Fund Balances of Governmental Funds—Last Ten Fiscal Years............................... 135 - 136 Assessed Value and Actual Value of Taxable Property—Last Ten Fiscal Years......................... 137 - 138 Principal Property Taxpayers—Current Fiscal Year and Nine Fiscal Years Ago...................................139 Direct and Overlapping Property Tax Rates—Last Ten Fiscal Years........................................... 140 - 141 Property Tax Levies and Collections—Last Ten Fiscal Years................................................................142 Estimate of Taxable Sales by Category—Last Ten Calendar Years............................................. 143 - 144 Direct and Overlapping Sales Tax Rates—Last Ten Fiscal Years..........................................................145 Ratios of Outstanding Debt by Type—Last Ten Fiscal Years...................................................... 146 - 147 Ratios of General Bonded Debt Outstanding—Last Ten Fiscal Years ...................................................148 Schedule of Direct and Overlapping Governmental Activities Debt......................................................149 Schedule of Legal Debt Margin—Last Ten Fiscal Years.............................................................. 150- 151 Pledged-Revenue Coverage Governmental Activities—Last Ten Fiscal Years .....................................152 Pledged-Revenue Coverage Business-Type Activities—Last Ten Fiscal Years...........................153 Demographic and Economic Statistics—Last Ten Calendar Years .......................................................154 Principal Employers—Current Fiscal Year and Nine Fiscal Years Ago.................................................155 Full-Time and Part-Time Equivalent Government Employees by Function LastTen Fiscal Years .............................................................................................................. 156 - 157 Operating Indicators by Function/Program—Last Ten Fiscal Years............................................ 158- 159 Capital Asset Statistics by Function/Program—Last Ten Fiscal Years ........................................ 160 - 161 NewPermits and Construction Values—Last Ten Calendar Years........................................................162 INTRODUCTORY SECTION This section includes miscellaneous data regarding the City including: List of Principal Officials, Organization Chart, Transmittal Letter and the Certificate of Achievement for Excellence in Financial Reporting. UNITED CITY OF YORKVILLE, ILLINOIS Principal Officials Fiscal Year Ended April 30, 2012 EXECUTIVE Mayor: Gary J. Golinski Treasurer: William Powell City Clerk: Beth Warren LEGISLATIVE Ward 1: Carlo Colosimo, Alderman Ward 1: George Gilson, Jr., Alderman Ward 2: Jackie Milschewski, Alderman Ward 2: Larry Kot, Alderman Ward 3: Mary Munns, Alderman Ward 3: Chris Funkhouser, Alderman Ward 4: Rose Spears, Alderman Ward 4: Diane Teeling, Alderman ADMINISTRATIVE City Administrator: Bart Olson Director of Finance: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Rich Hart Director of Community Development: Krysti Barksdale-Noble Interim Director of Parks and Recreation: Laura Schraw Library Director: Michelle Pfister United City of Yorkville Organizational Chart Citizens City Treasurer Mayor & City City lerk Council y Deputy Cierk City Attorney Chief of Police City Park Board Library Board Library Director Administrator Parks & Recreation Department Administration Community Finance Public Works Department Development Department Department Department H United City of Yorkville County Seat of Kendall County `--__-1639 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 August 15, 2012 The Honorable Gary J. Golinski,Mayor Members of the City Council Citizens of Yorkville,Illinois The Comprehensive Annual Financial Report (CAFR) of the UNITED CITY OF YORKVILLE, ILLINOIS for the Fiscal Year ended April 30, 2012, is hereby submitted. The submittal of this report complies with Illinois state law which requires that the City issue a report on its financial position and activity presented in conformance with generally accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards (GARS) by an independent firm of certified public accountants. For the year ended April 30, 2012,the licensed certified public accounting firm of Lauterbach&Amen, LLP, has issued an unqualified ("clean") opinion on the United City of Yorkville financial statements. The independent auditors report can be found at the front of the financial section of this report. Responsibility for both the accuracy of the data and the completeness and fairness of the presentation, including all disclosures,rests with management. We believe the data,as presented,is accurate in all material respects;that it is presented in a manner designed to fairly set forth the financial position of the United City of Yorkville. The results of operations as measured by the financial activity of its various funds; and all disclosures necessary to enable the reader to gain a reasonable understanding of the City's financial affairs have been included. This report includes all funds of the City(primary government),as well as its component units,the Yorkville Public Library (blended) and Yorkville Police Pension Fund (blended). Component units are autonomous entities for which the primary government is financially accountable. Generally accepted accounting principles require that management provide a narrative introduction,overview and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This transmittal letter is designed to complement the MD&A and should be read in conjunction with it. The City's MD&A can be found immediately following the report of the independent auditors. Profile of the United City of Yorkville Yorkville was first settled in 1833 and has been the county seat of Kendall County since 1859. The Village of Yorkville was incorporated in 1874, with a population of approximately 500 people. At that time the Village of Yorkville only encompassed land on the south side of the Fox River; another village, called Bristol,was located directly across from Yorkville on the north side of the river. In 1957 the two villages merged, via referendum, to form the United City of Yorkville. The City, a non-home rule community as defined by the Illinois Constitution, covers approximately 22 square miles with a 2010 census population of 16,921 residents. The City is located in central Kendall County, about 45 miles southwest of Chicago, Illinois. iii The City operates under a Mayor/Council form of government, as defined in Illinois state statutes. The legislative authority of the City is vested in an eight-member council, each elected from their respective wards to overlapping four year terms. The Mayor, City Treasurer and City Clerk are elected at large. The Mayor appoints,with Council consent,a City Administrator to manage the day-to-day operations of the City. The City provides a full range of municipal services with 69full-time, and 86 part-time persons working in public safety, public works, planning and zoning, parks and recreation, library services and general administration. The City maintains approximately 60 miles of streets and over 250 acres of park and green space. The City operates its own water distribution system with sewage treatment provided by the Yorkville Bristol Sanitation District. The Yorkville Public Library is operated under an appointed board, which is separate from the City Council. Library Board positions are appointed by the Mayor and expire on a rotating basis. Library operations are administered by the Library Board, however,the City is required by state statute to include within its property tax levy and budget, the Library's requests. The Library does not have authority to issue debt, and must do so through the City. Thus,the Library is a component unit of the City. Accounting System and Budgetary Control Management of the United City of Yorkville is responsible for establishing and maintaining an internal control structure. The internal control structure is designed to ensure that the assets of the City are protected from loss,theft or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. This structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived;and(2)the valuation of costs and benefits requires estimates and judgments by management. In addition, the United City of Yorkville maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City's governing body. Activities of the general fund, special revenue funds,capital project funds,debt service funds and enterprise funds are included in the annual appropriated budget. Project-length financial plans are adopted for the capital projects funds. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount) is established at the departmental level within the General Fund and at the fund level for all other budgeted funds. Local Economy Yorkville is home to several large and midsized manufacturers and retailers including Wrigley Manufacturing Co., Boombah, Inc., Newlywed Foods, Jewel/Osco, Target, Kohl's, Dick's Sporting Goods and Menards. It is also home to Raging Waves, Illinois largest water park. The City, along with the Yorkville Economic Development Corporation (YEDC), a quasi-public private/public partnership partially funded by the City, continue to work on attracting commercial and retail business to locate within the United City of Yorkville. Despite a 23%reduction in the number of foreclosures from the previous fiscal year,the local housing market continued to struggle in fiscal year 2012, as declining property values caused equalized assessed valuation to fall by 9%. The housing slowdown has had an adverse effect on the City in recent years, as sharp declines in connection fee revenue has made it difficult to cover water and sewer debt obligations. In fiscal year 2011, the City Council made the difficult decision to revert several debt service payments to the property tax rolls. iv In the current fiscal year,the City was able to reduce its debt service portion on the property tax bill by 67%, due to a refunding bond issue and the implementation of a 1%non-home rule sales tax. Going forward,the City plans to continue reducing the amounts of debt service funded by property taxes each year until 2015, when it will be completely eliminated. Major Initiatives In fiscal year 2012 the City continued to pursue several major initiatives,including: • Downtown TIF—Activities in the Downtown TIF have been yielding positive results for the City over the past several years. Last fiscal year,the City opened the Marge Cline Whitewater Course at Bicentennial Riverfront Park, which features 1,200 feet of artificial rapids. In fiscal year 2012, the City entered into an agreement with Imperial Investments for the redevelopment of several buildings in the downtown area. This proposed mixed use development will result in several new store fronts being added to the downtown,along with renovated residential buildings. • Fox Industrial TIF — This TIF was created in 2001 in order to finance certain roadway, curb and gutter, street lighting and storm sewer improvements in the Fox Industrial Park area. Having fulfilled its purpose,the City declared a surplus and terminated the TIF effective December 31,2011. The TIF surplus resulted in $637,707 being returned to the local taxing districts, of which the City's share was$67,334. • Boombah,Inc. - In December of 2011,the City entered into an economic incentive agreement with Boombah, Inc., a manufacturer of customized sports apparel, footwear, uniforms and accessories. Pursuant to the agreement, Boombah has moved its distribution center to the City, which will substantially increase job opportunities for the citizens of Yorkville as well as enhance the City's tax base. • B.U.I.L.D.Program—This past January, in an effort to stimulate the local housing market,the City Council approved a comprehensive incentive and stimulus program aimed at newly constructed single-family detached homes. The Buyers of Undeveloped Infill Lot Discount (B.U.I.L.D.) program allows for delayed and reduced permit and impact fees for builders, and a building rebate fee to homebuyers. The program has been so successful, that in July of 2012 the City Council approved an extension of the program, allowing for an additional 30 B.U.I.L.D. program permits to be issued. Besides the initiatives listed above, the City also continued work on several capital projects in fiscal year 2012. Raintree Park B neared completion, with the construction of tennis courts, baseball fields and a playground. Upon completion of the project,which is expected to occur this fall,the City will be reimbursed 50% of the project costs by the State of Illinois. In addition, preliminary engineering work progressed on the River Road Bridge and Illinois Route 47 Projects. Construction for River Road Bridge is expected to begin in the fall and construction for the Route 47 project is anticipated to begin in early 2013. v Long-Term Financial Planning Beginning in the new fiscal year, management has developed five-year financial forecasts for all budgeted funds. These forecasts will serve as the basis for indentify not only future capital needs, but future operational and personnel requirements as well. Revenue and expenditure trends will be evaluated and prioritized based on the goals set forth by the City Council. It is the intent of management that this five-year financial forecast will serve as the foundation for each year's corresponding budget document. Relevant Financial Policies In order to insure that the City continues to meet its immediate and long term service goals, several financial policies and procedures have been implemented by management. Some of the more prescient policies include the following: • Issue a Comprehensive Annual Financial Report (CAFR) within 180 days of the end of each fiscal year that complies with generally accepted accounting principles. • Monthly revenue, expenditure and cash balance reporting for all funds. These financial reports ensure that the City Council is made aware of any variances from the appropriated budget. In addition,the City's budget document continues to be revised in order to enhance transparency. • An investment policy which invests public funds in a manner which protects principal, maximizes return for a given level of risk and meets the daily cash flow needs of the City. • A capitalization policy which establishes the capitalization thresholds and estimated useful lives of fixed assets. • A purchasing policy to ensure that goods and services are obtained in a timely manner at the lowest possible cost. • A fund balance policy establishing benchmark reserve levels to be maintained in the City's various funds, in order to promote financial stability and provide adequate cash flow for operations. Pension Trust Funds and Post Employment Benefits Two pension plans are established by State Statute,which cover City employees. The benefits and funding of each plan are determined by state statute, and each plan provides retirement, disability and death benefits for participants. The Police Pension Fund is funded through an annual property tax levy, employee contributions and investment earnings. The Illinois Municipal Retirement Fund(IMRF) pension plan covers civilian full-time employees. Funding for IMRF is made through contributions from the employer (actuarially determined annually by the IMRF) and employees of the City (established at 4.5% of total compensation). Employees covered under both pension plans also contribute to Social Security (4.2% of salary capped annually) and Medicare(1.45%of total compensation). The notes to the financial statement provide more information pertaining to employee pensions. vi The City also provides post-retirement health care benefits for retirees and their dependents. Since the City does not contribute towards the cost of the retiree's health insurance, the City is reporting on the implicit liability that is created when the retiree (by State Statute) is charged the group rate for the insurance as opposed to the true rate that would have been charged based on risk. Awards and Acknowledgments The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the United City of Yorkville for its comprehensive annual financial report for the fiscal year ended April 30, 2011. This was the 1St year that the City has received this prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. The report must also satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements, and we are submitting it to the GFOA to determine its eligibility for another certificate. Thq preparation of the comprehensive annual financial report would not have been possible without the dedicated services of the City department heads and staff. The entire finance department staff is extended a special appreciation for all of their assistance in the completion of the annual audit. Additionally, we would like to acknowledge the Mayor and City Council for their leadership and support in planning and conducting the financial operations of the City, which has made preparation of this report possible. Respectfully submitted, Bart Olson Rob Fredrickson City Administrator Director of Finance Vii Certificate of Achievement for Excellence in Financial Reporting Presented to United City of Yorkville Illinois For its Comprehensive Annual Financial Report for the Fiscal Year Ended April 30, 2011 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports(CAFRs)achieve the highest standards in government accounting and financial reporting. NR STATES �7r {� }" President ss GDRF4'3AT011 '� Executive Director t•V viii FINANCIAL SECTION This section includes: • Independent Auditors' Report • Management's Discussion and Analysis • Basic Financial Statements • Required Supplementary Information • Combining and Individual Fund Statements and Schedules INDEPENDENT AUDITORS' REPORT This section includes the opinion of the City's independent auditing firm. Lauterbach & Amen, LLP 27W457 WARRENVILLE RD. • WARRENVILLE, ILLINOIS 60555 PHONE 630.393.1483 • FAX 630.393.2516 CERTIFIED PUBLIC ACCOUNTANTS www.lauterbachamen.com INDEPENDENT AUDITORS' REPORT August 15, 2012 The Honorable City Mayor Members of the City Council United City of Yorkville, Illinois We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the United City of Yorkville, Illinois as of and for the year ended April 30, 2012, which collectively comprise the City's basic financial statements as listed in the accompanying table of contents. These financial statements are the responsibility of the United City of Yorkville, Illinois' management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the United City of Yorkville, Illinois as of April 30, 2012, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and other required supplementary information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 1 United City of Yorkville, Illinois August 15, 2012 Page 2 Our audit was conducted for the purposes of forming opinions on the financial statements that collectively comprise the United City of Yorkville, Illinois' financial statements as a whole. The combining and individual nonmajor fund financial statements and schedules and other information listed as schedules and other supplementary information in the accompanying table of contents, are presented for purposes of additional analysis and are not a required part of the financial statements. The combining and individual nonmajor fund financial statements and schedules and other information listed as schedules and other supplementary information in the accompanying table of contents are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied by us in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. LAUTERBACH &AMEN, LLP 2 MANAGEMENT'S DISCUSSION AND ANALYSIS UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 As management of the United City of Yorkville ("City"), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended April 30, 2012. Since the Management's Discussion and Analysis ("MD&A") is designed to focus on the current year's activities,resulting changes and currently known facts, it should be read in conjunction with the Letter of Transmittal on pages iii through vii and the City's financial statements (beginning on page 3). Financial Highlights • The assets of the United City of Yorkville exceeded its liabilities at the close of the fiscal year by $103,246,609 (net assets),which represents an increase of$5,888,719 or 6.0%from the previous fiscal year. • Total revenues increased by 24.2%from $20,876,530 to $25,926,674. Overall expenses totaled $20,037,955,which is a marginal decrease of 0.4%from the preceding fiscal year. • As of the culmination of the current fiscal year,the City's governmental funds reported combined fund balances of$4,683,582, compared to$3,294,146 reported at April 30, 2011. • For the fiscal year ended April 30, 2012, the City's General Fund reported a net increase in fund balance of$1,542,523. Total ending fund balance in the General Fund was a positive$1,270,623. • Both the City's Water and Sewer funds reported positive changes in net assets during the current fiscal year,reporting ending net asset balances of$20,884,338 and$20,066,680,respectively. • The City's total bonded indebtedness decreased by$1,220,000 during the current fiscal year,for a total of$32,100,000 outstanding at April 30, 2012. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements are comprised of three components: (1) government- wide financial statements, (2) fund financial statements, and (3) notes to the financial statements. The governmental-wide statements are divided between governmental activities and business-type activities, with the public library presented as a blended component unit. The perspective of the fund financial statements presents financial information for individual funds established by the City for specific purposes. They are categorized into three distinct groups: governmental, proprietary and fiduciary. This report also contains other supplementary information in addition to the basic financial statements. Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private-sector business. The Statement of Net Assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The Statement of Activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. MD&Al UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues(governmental activities)from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government (legislative, administration, finance), public safety (police), community development, public works (street operations, health & sanitation), and culture and recreation (parks & recreation). Property taxes, shared state taxes and local utility taxes finance the majority of these services. Business-type activities reflect private sector type operations, where the fee for service typically covers all or most of the cost of operations, including depreciation. The business-type activities of the City include water, sewer and recreation center management. The government-wide financial statements may be found on pages 3 through 6 of this report. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the United City of Yorkville can be divided into three categories: governmental funds,proprietary funds and fiduciary funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the City's near-term financing decisions. Both the Governmental Fund Balance Sheet and the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains sixteen individual governmental funds. Information is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances for the General Fund and Library Fund, both of which are considered to be major funds. Information from the City's other fourteen governmental funds are combined into a single column presentation. Individual fund information for these non-major governmental funds is provided elsewhere in the report. The United City of Yorkville adopts an annual budget for both its General Fund and Library Fund. A budgetary comparison statement has been provided for both funds to demonstrate compliance with this budget. The basic governmental fund financial statements may be found on pages 7 through 10 of this report. MD&A2 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 Proprietary Funds The City maintains one type of proprietary fund(enterprise funds). Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its water, sewer and recreation center operations. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the Water Fund (major fund),the Sewer Fund(major fund)and the Recreation Center Fund. The basic proprietary fund financial statements may be found on pages 11 through 14 of this report. Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are not available to support the City's operations. The City maintains one fiduciary trust fund; the Police Pension Fund and two agency funds; one for fees held for other governmental agencies and one for developer deposits. The accounting used for fiduciary funds is similar to that used by proprietary funds. The basic fiduciary fund financial statements may be found on pages 15 and 16 of this report. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the information provided in the government-wide and fund financial statements. The notes to the financial statements may be found on pages 17 through 60 of this report. Other Information In addition to the basic financial statements, this report also includes certain required supplementary information related to budgetary information and the City's progress in funding its obligation to provide pension benefits to its employees. Required non-major fund information can be found following the required supplementary information. Required supplementary information may be found on pages 61 through 65 of this report. The combing statements referred to earlier in connection with non-major governmental funds are presented immediately following the required supplementary information on pensions. Combing and individual fund statements and schedules may be found on pages 66 through 109 of this report. MD&A3 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 GOVERNMENT-WIDE FINANCIAL ANALYSIS Statement of Net Assets The following chart reflects the condensed Statement of Net Assets(in millions): Total Governmental Business-Type Primary Activities Activities Government 2012 2011 2012 2011 2012 2011 Assets: Current Assets $ 11.4 $ 9.4 $ 4.8 $ 4.9 $ 16.2 $ 14.3 Capital&Other Assests 73.9 74.4 67.5 66.1 141.4 140.5 Total Assets 85.3 83.8 72.3 71.0 157.6 154.8 Liabilities: Current Liabilities 8.0 6.3 2.0 2.1 10.0 8.4 Long-term Liabilities 14.7 16.7 29.6 32.3 44.3 49.0 Total Liabilities 22.8 23.0 31.6 34.4 54.4 57.4 Net Assets: Invested in Capital Assets,Net 58.9 61.6 26.6 33.2 85.5 94.8 Restricted 3.5 3.3 0.7 0.3 4.2 3.6 Unrestricted 0.1 4.1 13.4 3.1 13.5 (1.0 Total Net Assets $ 62.5 $ 60.8 $ 40.7 $ 36.6 $ 103.2 $ 97.4 The City's combined net assets increased by $5.9 million, from $97.3 to $103.2 million, during the current fiscal year. This change is the result of$1.7 million and$4.1 million increases in the net assets of governmental activities and business-type activities, respectively. The increase in the net assets of governmental activities was due primarily to favorable operating results in fiscal year 2012 in funds associated with governmental activities. The enhanced net asset position of business-type activities was due mainly to a rise in capital assets associated with the Water and Sewer funds. The largest portion of the United City of Yorkville's net assets, or 83%, reflects its investment in capital assets (e.g., land, infrastructure, buildings, machinery and equipment), less any related debt used to acquire or construct those assets that is still outstanding. The City uses its capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the United City of Yorkville's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. An additional portion of the United City of Yorkville's net assets, or 4%, represents resources that are subject to external restrictions on how they may be used. Of the total restricted net assets, 9.3% is for library operations, 0.7% is for the maintenance of special service areas, 22.2% is for future road maintenance and improvement projects relating to the City's motor fuel tax (MFT) program, 51.3% is restricted Tax Increment Financing (TIF) projects and the remaining 16.4% is restricted future debt service payments. MD&A 4 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 As of April 30, 2012, the City was able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. Additional information on the Statement of Net Assets may be found on pages 3 and 4 of this report. Activities The following table reflects the revenue and expenses of the City's activities(in millions). Total Governmental Business-Type Primary Activities Activities Government 2012 2011 2012 2011 2012 2011 Revenues Program Revenues: Charges for Services $ 2.4 $ 2.2 $ 4.6 $ 4.6 $ 6.9 $ 6.9 Operating Grants&Contributions 0.6 0.8 - - 0.6 0.8 Capital Grants&Contributions 1.4 1.6 2.4 0.2 3.8 1.8 General Revenues: Property Taxes 5.0 4.3 1.9 - 6.9 4.3 Other Taxes 6.9 6.3 - - 6.9 6.3 Other Revenue 0.7 0.8 - - 0.7 0.8 Total Revenues 17.0 16.0 8.9 4.9 25.9 20.9 Expenses General Government 5.7 4.8 - - 5.7 4.8 Public Safety 2.9 3.3 - - 2.9 3.3 Community Development 0.3 0.4 - - 0.3 0.4 Public Works 2.9 3.4 - - 2.9 3.4 Library 0.9 1.2 - - 0.9 1.2 Culture&Recreation 1.9 1.6 - - 1.9 1.6 Interest Long-Term Debt 0.7 0.7 - - 0.7 0.7 Water - - 2.5 2.4 2.5 2.4 Sewer - - 1.7 1.6 1.7 1.6 Recreation Center - - 0.7 0.7 0.7 0.7 Total Expenses 15.2 15.4 4.8 4.7 20.1 20.1 Excess Before Transfers 1.7 0.6 4.1 0.2 5.8 0.8 Transfers - 0.2 - (0.2) - - Change in Net Assets $1.7 $0.8 $4.1 $0.0 $5.9 $0.8 MD&A 5 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 Governmental Activities Revenues Governmental Activities-Revenues by function OtberRe�ms Otter Tars Sala Tax Property Taxm Capital Grants&Coob butiom Opeat6g Greats&Caolrx'batiom Cbarga forsavice 1000 2PW 3AGD 4,000 5,000 6AW ■FY 2012 m FY 2011 Total governmental activities revenue for the current fiscal year was $16,967,324, compared to $16,166,319 in previous fiscal year, an increase of 5.0%. Property taxes, the City's largest single revenue source (29% of total revenues) totaled $4.95 million in fiscal year 2012. Property taxes support governmental activities, including the City's annual contribution to the Yorkville Police Pension. Property tax revenues increased by 16% in the current fiscal year due to the inclusion of debt service amounts that were previously abated, an increase in library debt service requirements and the surplus associated with the closure of the Fox Industrial TIF. Year over year sales tax revenues increased by 15%, due to the $410,327 generated by the City's 1% non-home rule sales tax, which went into effect January 1ST of this year. Excluding non-home rule sales tax, municipal sales tax revenues declined by 1%, going from $2,569,233 in fiscal year 2011 to $2,552,483 in fiscal year 2012. The "other taxes" classification includes a number of revenue sources, including income and utility taxes. Income tax was particularly robust in fiscal year 2012, reporting an increase of 10% over the prior year amount. Utility taxes are down by 5%, due primarily to mild weather over the winter months. Expenses Governmental Activities-Expenses by Function L*mmt an Lang Term Debt Culture&R.em action Lary Public Warlm ■FY 2012 C-n—mity Dezelopmeat ■FY 2011 Public Safety - Geneal Government 1,000 2,000 -3x000 4,000 5,000 6 000 7,000 MD&A 6 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 Total expenses amounted to $15,242,288 for governmental activities in fiscal year 2012. This reflects a decrease of 1.02% from the prior year. The general government function comprises the greatest proportion of governmental activities expenses, accounting for approximately 38% of the total. Governmental activities increased by 20% in the current fiscal year, due mainly to costs associated with the liquidation of the Fox Industrial TIF and the prepayment of a developer commitment. In addition, culture and recreation expenses increased by 13% over the previous year, due to the costs associated with the construction of Raintree Park B. The following pie chart shows the breakdown of governmental expenses by activity. 4% 12% mGeneral Government 6% ■Public Safety Community Development ■Public Works a L ibrary 19% Culture&Recreation a Interest on Long-Term Debt +,.+ 19% Business-Type Activities Business-type activities increased the City's net assets by $4.1 million. The vast majority of business- type activities revenue (51%) is generated from fees for services relating to the City's recreation center and water and sewer utilities. Charges for service totaled $4,579,163 in fiscal year 2012, which represents a decrease of$61,211 (1%) over prior year amounts. This decrease is attributable to reduced connection fee revenue associated with the Rob Roy sewer interceptor. Both capital grants/contributions and other revenue posted significant gains in fiscal year 2012, increasing by $2.191 million and $2.118 million, respectively, over prior year amounts. Capital grants and contributions increased due to the City accepting sewer and water infrastructure from developers (i.e. developer donations). In addition, property tax revenues totaled #1,883,730 in the current fiscal year, which were used to finance debt service requirements in the Sewer and Water Funds. FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS Governmental Funds - The focus of the United City of Yorkville's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the United City of Yorkville's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. MD&A 7 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 At the end of the current fiscal year, the United City of Yorkville's governmental funds reported combined ending fund balances of$4,683,582, an increase of$1,389,436 over last year's totals. The bulk (76% or $3,565,649) of fund balance for the governmental funds is restricted for various functions including library operations, special service areas, TIF related projects and the City's motor fuel tax program. Remaining fund balance for the governmental funds is allocated as follows: $181,683 (4%) is nonspendable (i.e. prepaids); $264,616 (6%) is committed for parks and recreation activities; and $761,433 (16%) is assigned for various capital projects and equipment. Total unassigned fund balance for the governmental funds is negative $89,799 (-2%), due to the current negative fund balance positions of the municipal building and land cash funds. The Library Fund reported a positive fund balance of$393,804 at the end of fiscal year 2012,which is an increase of$76,468 over the previous fiscal year. Overall library expenditures decreased by $164,422 (10%) due to declining labor costs, associated with the reduction of the Library's hours of operation, and cutting other expenditures relating to books and programming. The City's nonmajor governmental funds (consisting of eight special revenue funds, five capital project funds and one debt service fund), had ending combined fund balances of $3,019,155, a decrease of $229,555 over the prior fiscal year. This decrease in fund balance is due to debt service expenditures relating to the Countryside TIF and costs associated with the Fox Industrial TIF closure. General Fund: Fiscal Year 2012 General Fund Budgetary Highlights Final Budeet Actual Over(Under) %Variance Revenues Taxes $ 7,514,504 $ 7,942,975 $ 428,471 106% Intergovernmental 1,738,496 1,889,037 150,541 109% Licenses,Permits&Fees 165,650 171,921 6,271 104% Charges for Services 1,498,924 1,561,554 62,630 104% Fines&Forfeitures 215,000 175,159 (39,841) 81% Grants&Donations 2,000 50 (1,950) 3% Interest 2,000 5,102 3,102 255% Miscellaneous 354,800 433,555 78,755 122% Total Revenues $ 11,491,374 $ 12,179,353 $ 687,979 106% Expenditures General Government $ 4,575,332 $ 4,814,105 $ 238,773 105% Public Safety 3,018,230 2,846,420 (171,810) 94% Community Development 375,610 307,053 (68,557) 82% Public Works 1,796,870 1,703,802 (93.068) 95% Total Expenditures $ 9,766,042 $ 9,671,380 $ (94,662) 99% Excess of Revenues over Expenditures $ 1.725,332 $ 2,507,973 $ 782,641 145% Other Financing Sources(Uses) (1,293,950) (965,450) (328,500) 75% Net Change in Fund Balance $ 431,382 $ 1,542,523 Fund Balance-Beginning of Year (271900) Fund Balance-End of Year S 1,270,623 MD&A8 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 The General Fund is the City's primary operating fund and the largest source of funding for the day-to- day activities of its various departments. As indicated in the table above, the General fund yielded an actual surplus of$1,542,523, which increased fund balance from negative $271,900 at the beginning of the year, to a positive $1,270,623 at the end of fiscal year 2012. This increase in fund balance is attributable to several factors including; higher than anticipated tax, intergovernmental and garbage surcharge revenues; labor cost savings associated with the outsourcing of the engineering department; as well as a conscious effort by management and the City Council to control costs and monitor revenues. Expenditures relating to public safety, public works and community development were all under budgeted amounts. General government expenditures exceeded budgeted amounts by $238,773, due primarily to the final and early payout of an incentive agreement to a developer, which was authorized by City Council and was designed to save the City money in future years. Additional information may be found on page 64 of this report. Proprietary Funds - The United City of Yorkville's proprietary funds provide the same type of information found in the government-wide financial statements, but in greater detail. Net assets of the Water and Sewer Funds at the end of the year totaled $40,951,018, an increase of$4,166,515 from fiscal year 2011. Developer donations, totaling $2,433,079, account for the bulk of the increase. Net assets for the Recreation Center Fund decreased by$22,916,due to an unanticipated replacement of an HVAC unit. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets — The United City of Yorkville's investment in capital assets for its governmental and business-type activities as of April 30, 2012 totaled $129,362,900 (net of accumulated depreciation). Investments in capital assets include land, land improvements, construction in progress (CIP), infrastructure (roadway improvements, sanitary sewer lines, storm sewers and water lines), buildings, equipment and vehicles. The following table summarizes the changes in the City's capital assets for governmental and business-type activities. Change in Capital Assets—Governmental Activities(in millions) Net Balance Additions/ Balance May 1,2011 Deletions April 30,2012 Non-Depreciable Assets: Land/Construction in Progress $ 30.3 $ (0.1) $ 30.2 Depreciable Capital Assets: Infrastructure 39.5 1.2 40.7 Buildings 14.6 - 14.6 Equipment 5.7 0.1 5.8 Vehicles 2.5 (0.2) 2.4 Accumulated Depreciation on Capital Assets (18.2) (1.7) (19.8) Total Capital Assets,Net $ 74.4 $ 04) $ 73.8 Total capital assets for the City's governmental activities decreased in fiscal year 2012 by $585,777, as capital asset additions were less than the depreciation expense incurred for the period. MD&A 9 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 During the fiscal year depreciation expense was charged to the following functions: General Government ($135,671), Public Safety ($56,117), Public Works ($1,154,830), Library ($179,525) and Culture and Recreation($374,026). Change in Capital Assets—Business-Type Activities(in millions) Net Balance Additions/ Balance 1,2011 Deletions April 30,2012 Non-Depreciable Assets: Land/Construction in Progress $ 1.4 $ 0.1 $ 1.5 Depreciable Capital Assets: Infrastructure 42.3 2.4 44.7 Equipment 18.9 - 18.9 Accumulated Depreciation on Capital Assets (8.3) (1.2) (9.5) Total Capital Assets,Net $ 54.3 $ 1.3 $ 55.6 Capital asset additions for the year totaled $2,483,187, the majority of which were comprised of developer donations in the form of water, sanitary and storm sewer infrastructure. During the fiscal year depreciation expense of $784,663 and $444,161 was charged to the Water and Sewer Fund functional expense categories,respectively. For more detailed information related to capital assets, see Note 3 to the financial statements, beginning on page 32. Debt Administration As of April 30, 2012, the United City of Yorkville had total debt outstanding of$43,778,143 (excluding other liabilities), comprised of general obligation and alternative revenue source bonds, debt certificates, and loans payable. This amount is partially comprised of seven alternative revenue bonds which pledge income, sales, motor fuel, utility and incremental property taxes, and water/sewer revenues. In addition, these bonds can be reverted to the property tax rolls should the alternative revenue source prove to be inadequate. Governmental Business-Type Activities Activities Total General Obligation&Alternative Revenue Source Bonds $ 13,925,000 $ 18,175,000 $ 32,100,000 Debt Certificates 95,000 8,460,000 8,555,000 Loans Payable 847,825 2,275,318 3,123,143 $ 14,867,825 $ 28,910,318 $ 43,778,143 For more detailed information related to long-term debt, see Note 3 to the financial statements,beginning on page 35. MD&A 10 UNITED CITY OF YORKVILLE, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS April 30, 2012 ECONOMIC FACTORS AND NEXT YEAR'S BUDGET Fiscal Year 2012 ended on a positive note as the City's General Fund yielded a surplus $1.542 million, resulting in a positive ending fund balance of $1.270 million. This surplus is the direct result of the difficult decisions made by the City over the past few years regarding staffing reductions as well as greater than expected tax and intergovernmental revenues in the current year. It should also be noted that expenditures were less than budgeted which contributed to the positive financial results, as department heads spent only what was necessary to maintain current service levels. Based on the overall operating results of fiscal year 2012, it would appear that the local economy has begun to stabilize, as the vast majority of City revenues matched or exceeded prior year amounts. Furthermore, building and development in Yorkville has been progressing in a positive manner, as the City continues to develop economic incentives and other measures to attract and maintain businesses. As the City moved forward into fiscal year 2013, management continued its practice of conservatively projecting revenues, while looking for ways to reduce expenditures. Due to the closure of a major building supply retailer, sales tax is expected to decline in fiscal year 2013, the projected effects of which have been included in the adopted budget. On the expenditure side,the only increase in staffing levels is for the police department. Contingent on any future budgetary issues, one new officer is projected to be hired in fiscal years 2013 through 2017, in order to bring staffing levels more in line with regional averages. In addition, the City plans to complete several capital projects in fiscal year 2013 including: the reconstruction of the River Road Bridge; sewer and water infrastructure and roadway improvements on Route 47; and construction of new sidewalk in conjunction with the state's "Safe Route to School" program. As the new fiscal year progresses, the City will continue to pragmatically assess revenues and expenditures to ensure that budgetary objectives are met and continue to be proactive in responding to unforeseen events to minimize the impact on the City's residents. REQUESTS FOR INFORMATION This financial report is designed to provide our citizens, customers, investors and creditors with a general overview of the City's finances. Questions concerning this report or requests for additional financial information should be directed to the Director of Finance, United City of Yorkville, 800 Game Farm Road,Yorkville,Illinois 60560. MD&A 11 BASIC FINANCIAL STATEMENTS The basic financial Statements include integrated sets of financial statements as required by the GASB. The sets of statements include: • Government-Wide Financial Statements • Fund Financial Statements ➢ Governmental Funds ➢ Proprietary Funds ➢ Fiduciary Funds In addition, the notes to the financial statements are included to provide information that is essential to a user's understanding of the basic financial statements. UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Assets April 30,2012 See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Assets April 30,2012 Business- Governmental Type Activities Activities Total ASSETS Current Assets Cash and Investments $ 4,395,719 2,577,612 6,973,331 Receivables-Net 7,581,420 1,032,920 8,614,340 Prepaids 181,683 28,912 210,595 Interfund Balances (1,145,614) 1,145,614 - Due from Other Governments 400,000 - 400,000 Total Current Assets 11,413,208 4,785,058 16,198,266 Noncurrent Assets Capital Assets Nondepreciable Capital Assets 30,224,292 1,493,079 31,717,371 Depreciable Capital Assets 63,436,422 63,603,424 127,039,846 Accumulated Depreciation (19,849,118) (9,545,199) (29,394,317 Total Capital Assets 73,811,596 55,551,304 129,362,900 Other Assets Assets Held for Others - 11,091,000 11,091,000 Deferred Charges 42,893 894,863 937,756 Total Other Assets 42,893 11,985,863 12,028,756 Total Noncurrent Assets 73,854,489 67,537,167 141,391,656 Total Assets 85,267,697 72,322,225 157,589,922 The notes to the financial statements are an integral part of this statement. 3 Business- Governmental Type Activities Activities Total LIABILITIES Current Liabilities Accounts Payable 527,054 120,234 647,288 Deposits Payable 66,584 544 67,128 Accrued Payroll 108,478 18,641 127,119 Accrued Interest Payable 213,875 376,543 590,418 Other Liabilities 356,259 - 356,259 Unearned/Deferred Revenue 5,671,251 4,890 5,676,141 Current Portion of Long-Term Debt 1,098,099 1,498,138 2,596,237 Total Current Liabilities 8,041,600 2,018.990 10,060,590 Noncurrent Liabilities Compensated Absences Payable 292,100 75,264 367,364 Net Pension Obligation Payable 564,311 - 564,311 Net Other Post-Employment Benefit Payable 9,453 - 9,453 Notes Payable 817,751 - 817,751 IEPA Loans Payable - 2,060,996 2,060,996 General Obligation Bonds Payable 13,025,000 17,905,000 30,930,000 Debt Certificates Payable - 7,465,000 7,465,000 Other Liabilities 1,890 2,065.958 2,067,848 Total Noncurrent Liabilities 14,710,505 29,572,218 44,282,723 Total Liabilities 22,752,105 31,591,208 54,343,313 NET ASSETS Invested in Capital Assets- Net of Related Debt 58,943,771 26,640,987 85,584,758 Restricted Library Operations 388,198 - 388,198 Special Service Areas 29,259 - 29,259 Motor Fuel Tax 924,857 - 924,857 Tax Increment Financing Districts 2,135,825 - 2,135,825 Debt Service - 683,147 683,147 Unrestricted 93,682 13,406,883 13,500,565 Total Net Assets 62.515.592 40,731 017 103_,246.609 The notes to the financial statements are an integral part of this statement. 4 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Activities Year Ended April 30,2012 Program Revenues Charges Operating Capital for Grants/ Grants/ Expenses Services Contributions Contribution,, Governmental Activities General Government $ 5,731,692 2,057,279 - - Library 871,050 50,582 22,212 - Culture and Recreation 1,862,044 265,698 35,080 400,000 Public Safety 2,905,184 - - - Community Development 307,053 - - - Public Works 2,861,052 - 575,799 1,009,412 Interest on Long-Term Debt 704,213 - - - Total Governmental Activities 15,242,288 2,373,559 633,091 1,409,412 Business-Type Activities Sewer 1,653,025 1,366,022 - 1,681,063 Water 2,505,247 2,592,652 - 752,016 Recreation Center 657,479 620,489 - - Total Business-Type Activities 4,815,751 4,579,163 - 2,433,079 20.058.039 6,951722 633.091 3,842,491 General Revenues Taxes Property Taxes Sales Taxes Income Taxes Utility Taxes Other Taxes Interest Income Miscellaneous Change in Net Assets Net Assets-Beginning as Restated Net Assets-Ending The notes to the financial statements are an integral part of this statement. 5 Net Expense/Revenue Primary Government Business Governmental Type Activities Activities Total (3,674,413) - (3,674,413) (798,256) - (798,256) (1,161,266) - (1,161,266) (2,905,184) - (2,905,184) (307,053) - (307,053) (1,275,841) - (1,275,841) 704,213) F 704,213) 10,826,226) - 10,826.226 - 1,394,060 1,394,060 - 839,421 839,421 - (36,990) (36,990) - 2,196,491 2,196,491 (10,826.226) 2,1 96,491 8.629.735) 4,953,862 1,883,730 6,837,592 2,962,810 - 2,962,810 1,444,426 - 1,444,426 1,568,699 - 1,568,699 963,524 - 963,524 10,388 2,687 13,075 667,637 60,691 728,328 12,571,346 1.947,108 14,518,454 1,745,120 4,143,599 5,888,719 60,770,472 361587,418 97,357,890 62.515.592 403731.017 103.246.609 The notes to the financial statements are an integral part of this statement. 6 UNITED CITY OF YORKVILLE,ILLINOIS Balance Sheet-Governmental Funds April 30,2012 Special Revenue General Library Nonmajor Total ASSETS Cash and Investments $ - 413,659 3,982,060 4,395,719 Receivables-Net of Allowances Property Taxes 2,801,487 1,495,488 326,379 4,623,354 Accounts 369,626 2,500 8,549 380,675 Other Taxes 2,543,802 739 32,850 2,577,391 Due from Other Governments - - 400,000 400,000 Due from Other Funds 7,479 - 224,807 232,286 Prepaids 153,770 5,606 22,307 181,683 Total Assets 5,876,164___ 1,917,992 4,996,952 12,791,108 LIABILITIES AND FUND BALANCES Liabilities Accounts Payable 477,374 10,206 39,474 527,054 Deposit Payable 54,498 - 12,086 66,584 Accrued Payroll 78,840 11,015 18,623 108,478 Other Liabilities 114,854 - 241,405 356,259 Due to Other Funds 497,989 7,479 872,432 1,377,900 Uneamed/Deferred Revenue 3,381,986 1,495,488 793,777 5,671,251 Total Liabilities 4,605,541 1,524,188 1,977,797 8,107,526 Fund Balances Nonspendable 153,770 5,606 22,307 181,683 Restricted - 388,198 3,177,451 3,565,649 Committed - 264,616 264,616 Assigned 332,500 - 428,933 761,433 Unassigned 784,353 - (874,152) (89,799) Total Fund Balances 1,270,623 393,804 3,019,155 4,683,582 Total Liabilities and Fund Balances 5,876,164 1,917,992 4,996,952 12,791,108 The notes to the financial statements are an integral part of this statement. 7 UNITED CITY OF YORKVILLE,ILLINOIS Reconciliation of Total Governmental Fund Balance to Net Assets of Governmental Activities April 30,2012 Total Governmental Fund Balances $ 4,683,582 Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets used in governmental activities are not financial resources and therefore, are not reported in the funds. 73,811,596 Long-term liabilities are not due and payable in the current period and,therefore, are not reported in the funds. Accrued Interest Payable (213,875) Deferred Charges-Unamortized Bond Issuance Costs 42,893 Compensated Absences Payable (365,125) Net Pension Obligation Payable (564,311) Net Other Post-Employment Benefit Obligation Payable (9,453) Notes Payable (847,825) General Obligation Bonds Payable (13,925,000) Debt Certificates Payable (95,000) Other Obligations Payable (1,890) Net Assets of Governmental Activities 62,515,592 The notes to the financial statements are an integral part of this statement. 8 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenditures and Changes in Fund Balances-Governmental Funds Year Ended April 30,2012 Special Revenue General Library Nonmaior Total Revenues Taxes $ 7,942,975 1,411,315 665,715 10,020,005 Intergovernmental 1,889,037 22,212 960,028 2,871,277 Licenses,Permits and Fees 171,921 22,350 142,412 336,683 Charges for Services 1,561,554 15,368 265,698 1,842,620 Fines and Forfeits 175,159 12,864 6,233 194,256 Grants and Donations 50 - 35,080 35,130 Interest 5,102 604 4,682 10,388 Miscellaneous 433,555 15,045 219,037 667,637 Total Revenues 12,179,353 1,499,758 2,298,885 15,977,996 Expenditures Current General Government 4,814,105 - 687,527 5,501,632 Library - 691,525 - 691,525 Culture and Recreation - - 1,488,018 1,488,018 Public Safety 2,846,420 - 2,647 2,849,067 Community Development 307,053 - - 307,053 Public Works 1,703,802 - 222,367 1,926,169 Capital Outlay - 10,965 90,168 101,133 Debt Service Principal Retirement 350,000 688,254 1,038,254 Interest and Fiscal Charges - 370,800 331,009 701,809 Total Expenditures 9,671,380 1,423,290 3,509,990 14,604,660 Excess(Deficiency)of Revenues Over(Under)Expenditures 2,507,973 76,468 (1,211,105) 1,373,336 Other Financing Sources(Uses) Disposal of Capital Assets - - 16,100 16,100 Transfers In - - 1,047,727 1,047,727 Transfers Out (965,450) - (82,277) (1,047,727 965,450) - 981,550 16,100 Net Change in Fund Balances 1,542,523 76,468 (229,555) 1,389,436 Fund Balances-Beginning (271,900) 317,336 3,248,710 3,294,146 Fund Balances-Ending 1,270.623 393,804 3,019 155 4,683,582 The notes to the financial statements are an integral part of this statement. 9 UNITED CITY OF YORKVILLE,ILLINOIS Reconciliation of the Statement of Revenues,Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended April 30,2012 Net Change in Fund Balances-Total Governmental Funds $ 1,389,436 Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital Outlays 1,319,579 Depreciation Expense (1,900,169) Disposals-Net of Accumulated Depreciation (5,187) The issuance of long-term debt provides current financial resources to governmental funds,while the repayment of the principal on long-term debt consumes the current financial resources of the governmental funds. Amortization of Bond Issuance Costs (7,287) Deductions to Compensated Absences Payable 58,512 Additions to Net Pension Obligation Payable (150,455) Additions to Net Other Post-Employment Benefit Obligation Payable (2,446) Retirement of Debt 1,038,254 Changes to accrued interest on long-term debt in the Statement of Activities does not require the use of current financial resources and,therefore, are not reported as expenditures in the governmental funds. 4,883 Changes in Net Assets of Governmental Activities 1,745,120 The notes to the financial statements are an integral part of this statement. 10 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Assets-Proprietary Funds April 30,2012 Business-Type Activities-Enterprise Nonmajor Recreation Sewer Water Center Total ASSETS Current Assets Cash and Investments $ 1,696,039 881,573 - 2,577,612 Receivables-Net of Allowances Property Taxes 263,850 133,454 - 397,304 Accounts 123,007 512,409 200 635,616 Due from Other Funds 1,370,421 - - 1,370,421 Prepaids 4,029 6,376 18,507 28,912 Total Current Assets 3,457,346 1,533,812 18,707 5,009,865 Noncurrent Assets Capital Assets Nondepreciable 25,054 1,468,025 - 1,493,079 Depreciable 24,893,593 38,709,831 - 63,603,424 Accumulated Depreciation 2,048,937) 7,496,262) - 9,545399 22,869,710 32,681,594 - 55.551.304 Other Assets Assets Held for Others 11,091,000 - - 11,091,000 Deferred Charges 372,908 521,955 - 894,863 11,463,908 521,955 - 11,985,863 Total Noncurrent Assets 34,333,618 33,203,549 - 67,537,167 Total Assets 37,790,964 34,737,361 18,707 72,547,032 The notes to the financial statements are an integral part of this statements. 11 Business-Type Activities - Enterprise Nonma or Recreation Sewer Water Center Total LIABILITIES Current Liabilities Accounts Payable 25,854 88,313 6,067 120,234 Deposits Payable - - 544 544 Accrued Payroll 5,032 9,409 4,200 18,641 Accrued Interest Payable 216,428 160,115 - 376,543 Due to Other Funds - - 224,807 224,807 Unearned/Deferred Revenue - 1,800 3,090 4,890 Current Portion of Long-Term Debt 578,427 919,711 - 1,498,138 Total Current Liabilities 825,741 1,179,348 238,708 2,243,797 Noncurrent Liabilities Compensated Absences Payable 27,434 47,830 - 75,264 IEPA Loans Payable 635,883 1,425,113 - 2,060,996 General Obligation Bonds Payable 13,500,000 4,405,000 - 17,905,000 Debt Certificates Payable 1,630,000 5,835,000 - 7,465,000 Other Liabilities 1,105,226 960,732 - 2,065,958 Total Noncurrent Liabilities 16,898,543 12,673,675 - 29,572,218 Total Liabilities 17,724,284 13,853,023 238,708 31,816,015 NET ASSETS Invested in Capital Assets -Net of Related Debt 6,532,259 20,108,728 - 26,640,987 Restricted-Debt Service 318,147 365,000 - 683,147 Unrestricted 13,216,274 410,610 220,001) 13,406,883 Total Net Assets 20,066,680 20.884.338 (220,001) 40731 017 The notes to the financial statements are an integral part of this statements. 12 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Revenues,Expenses and Changes in Net Assets-Proprietary Funds Year Ended April 30,2012 Business-Type Activities-Enterprise Nonmajor Recreation Sewer Water Center Total Operating Revenues Charges for Services $ 746,022 2,486,202 620,489 3,852,713 Operating Expenses Operations 410,660 1,160,416 657,479 2,228,555 Depreciation and Amortization 506,367 875,635 - 1,382,002 Total Operating Expenses 917,027 2,036,051 657.479 3,610,557 Operating Income(Loss) (171,005) 450,151 (36,990) 242,156 Nonoperating Revenues(Expenses) Interest Income 2,405 282 - 2,687 Connection Fees 620,000 106,450 - 726,450 Other Income 1,751,947 178,400 14,074 1,944,421 Interest Expense (735,998) (469,196) - (1,205,194) 1,638,354 (184,064) 14,074 1,468,364 Income(Loss)Before Contributions and Transfers 1,467,349 266,087 (22,916) 1,710,520 Capital Contributions 1,681,063 752,016 - 2,433,079 Transfers In - 83,863 83,863 Transfers Out (83,863) - - (83,863) Change in Net Assets 3,064,549 1,101,966 (22,916) 4,143,599 Net Assets-Beginning as Restated 17,002,131 19,782,372 (197,085) 36,587,418 Net Assets-Ending 20.066.680 20,884,338 (220,001) 40,7312017 The notes to the financial statements are an integral part of this statement. 13 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Cash Flows-Proprietary Funds Year Ended April 30,2012 Business-Type Activities-Enterprise Nonmaj or Recreation Sewer Water Center Totals Cash Flows from Operating Activities Receipts from Customers and Users $ 4,253,509 2,877,332 633,856 7,764,697 Payments to Employees (199,671) (332,992) (203,034) (735,697) Payments to Suppliers (1,707,968) 865,226) 456,888) 3,030,082) 2,345,870 1,679,114 (26:066) 3,998,918 Cash Flows from Noncapital Financing Activities Transfers In(Out) (83,863) 83,863 - - Change in Interfund 910,642 137,277 26,066 1,073,985 826,779 221,140 26,066 1,073,985 Cash Flows from Capital and Related Financing Activities Purchase of Capital Assets (25,054) (25,054) - (50,108) Debt Issuance 11,150,000 15,888 Debt Repayment (11,867,963) (540,601) - (12,408,564) Interest Payments (735,998) (469,196) - (1,205,194) (1,479,015) (1,018,963) - (13,663,866) Cash Flows from Investing Activities Interest Received 2,405 282 - 2,687 Net Change in Cash and Cash Equivalents 1,696,039 881,573 - (8,588,276) Cash and Cash Equivalents-Beginning - - Cash and Cash Equivalents-Ending 1,696,039 881,573 - 8,588,276) Reconciliation of Operating Income to Net Cash Provided (Used)by Operating Activities Operating Income(Loss) 171,005) 450,151 36,990 242,156 Adjustments to Reconcile Operating Income to Net Income to Net Cash Provided by(Used in)Operating Activities: Depreciation and Amortization Expense 506,367 875,635 - 1,382,002 Connection Fees/Other Income 2,371,947 284,850 14,074 2,670,871 (Increase)Decrease in Current Assets 1,135,540 106,280 (707) 1,241,113 Increase(Decrease) in Current Liabilities (1,496,979) (37,802) (2,443) 1,537,224) Net Cash Provided by Operating Activities 2,345 870 1,679,114 26 066 3,998,918 Noncash Activity-Capital Contributions 1,681,063 752,016 - 2,433,079 The notes to the financial statement are an integral part of this statement. 14 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Net Plan Assets-Fiduciary Funds April 30,2012 Police Pension Trust Agency ASSETS Cash and Cash Equivalents $ 239,715 398,222 Investments U.S. Government and Agency Securities 2,225,146 - Mutual Funds 1,996,109 - Receivables-Net of Allowances 555,453 Accrued Interest 21,123 - Total Assets 4,482,093 953,675 LIABILITIES Accounts Payable 60 1,857 Other Liabilities - 951,818 Total Liabilities 60 953,675 NET PLAN ASSETS Held in Trust for Pension Benefits 4,482,033 - The notes to the financial statement are an integral part of this statement. 15 UNITED CITY OF YORKVILLE,ILLINOIS Statement of Changes in Net Plan Assets-Fiduciary Fund Year Ended April 30,2012 Police Pension Trust Additions Contributions-Employer $ 360,356 Contributions-Plan Members 203,624 Total Contributions 563,980 Investment Income Interest Earned 119,576 Net Change in Fair Value (10,003) 109,573 Less Investment Expenses (18,773) Net Investment Income 90,800 Total Additions 654,780 Deductions Administration 18,714 Benefits and Refunds 370,888 Total Deductions 389,602 Change in Net Assets 265,178 Net Plan Assets Held in Trust for Pension Benefits Net Assets-Beginning 4,216,855 Net Assets-Ending 4,482,033 The notes to the financial statement are an integral part of this statement. 16 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The United City of Yorkville (City) is an Illinois unit of local government. The financial statements include all functions, programs and activities under control of the City Council. The City's major operations include public safety, public works, library, culture and recreation, community development, water and sewer services, and general administration. The City Council has oversight responsibility for the City, the Public Library and the Park and Recreation Board. Oversight responsibility includes designation of management and all other control over operations of these entities. The government-wide financial statements are prepared in accordance with generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and focal governments through its pronouncements (Statements and Interpretations). Governments are also required to follow the pronouncements of the Financial Accounting Standards Board (FASB) issued through November 30, 1989 (when applicable) that do not conflict with or contradict GASB Pronouncements. Although the City has the option to apply FASB pronouncements issued after that date to its business-type activities and enterprise funds, the City has chosen not to do so. The more significant of the City's accounting policies established in GAAP and used by the City are described below. REPORTING ENTITY The City's financial reporting entity comprises the following: Primary Government: United City of Yorkville In determining the financial reporting entity, the City complies with the provisions of GASB Statement No. 39, "Determining Whether Certain Organizations are Component Units— an Amendment of GASB Statement No. 14," and includes all component units that have a significant operational or financial relationship with the City. Based upon the criteria set forth in the GASB Statement No. 39, there are no component units included in the reporting entity. Police Pension Employees Retirement System The City's police employees participate in the Police Pension Employees Retirement System (PPERS). PPERS functions for the benefit of these employees and is governed by a five-member pension board. Two members appointed by the City's Mayor, one elected pension beneficiary and two elected police employees constitute the pension board. The participants are required to contribute a percentage of salary as established by state statute and the City is obligated to fund all remaining PPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the City is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it is legally separate from the City, the PPERS is reported as if it were part of the primary City because its sole purpose is to provide retirement benefits for the City's police employees. The PPERS is reported as a pension trust fund. 17 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —Continued BASIS OF PRESENTATION Government-Wide Statements The City's basic financial statements include both government-wide (reporting the City as a whole) and fund financial statements (reporting the City's major funds). Both the government—wide and fund financial statements categorize primary activities as either governmental or business type. The City's police safety, highway and street maintenance and reconstruction, building code enforcement, public improvements, economic development, planning and zoning, and general administrative services are classified as governmental activities. The City's sewer, water, and recreation center services are classified as business-type activities. In the government-wide Statement of Net Assets, both the governmental and business-type activities columns are: (a) presented on a consolidated basis by column, and (b) reported on a full accrual, economic resource basis, which recognizes all long-term assets and receivables as well as long-term debt and obligations. The City's net assets are reported in three parts: invested in capital assets, net of related debt; restricted net assets; and unrestricted net assets. The City first utilizes restricted resources to finance qualifying activities. The government-wide Statement of Activities reports both the gross and net cost of each of the City's functions and business-type activities (general government, public safety, highways and streets, etc.). The functions are supported by general government revenues (property, sales and use taxes, certain intergovernmental revenues, fines, permits and charges for services, etc.). The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, which include 1) changes to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. The net costs (by function or business-type activity) are normally covered by general revenue (property, sales and use taxes, certain intergovernmental revenues, permits and charges for services, etc.). The City does not allocate indirect costs. An administrative service fee is charged by the General Fund to the other operating funds that is eliminated like a reimbursement (reducing the revenue and expense in the General Fund) to recover the direct costs of General Fund services provided (finance, personnel, purchasing, legal, technology management, etc.). This government-wide focus is more on the sustainability of the City as an entity and the change in the City's net assets resulting from the current year's activities. 18 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued BASIS OF PRESENTATION—Continued Fund Financial Statements The financial transactions of the City are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, reserves, fund equity, revenues and expenditures/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. The emphasis in fund financial statements is on the major funds in either the governmental or business-type activities categories. Nonmajor funds by category are summarized into a single column. GASB Statement No. 34 sets forth minimum criteria (percentage of the assets, liabilities, revenues or expenditures/expenses of either fund category or the governmental and enterprise combined) for the determination of major funds. The City electively added funds, as major funds, which either have debt outstanding or a specific community focus. The nonmajor funds are combined in a column in the fund financial statements. A fund is considered major if it is the primary operating fund of the City or meets the following criteria: Total assets, liabilities, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least 10 percent of the corresponding total for all funds of that category or type; and Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least 5 percent of the corresponding total for all governmental and enterprise funds combined. The various funds are reported by generic classification within the financial statements. The following fund types are used by the City: Governmental Funds The focus of the governmental funds' measurement (in the fund statements) is upon determination of financial position and changes in financial position (sources, uses, and balances of financial resources) rather than upon net income. The following is a description of the governmental funds of the City: General fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is a major fund. Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City maintains nine special revenue funds. The Library Fund, a major fund, is used to account for the activity relating to the Yorkville Public Library. 19 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued BASIS OF PRESENTATION—Continued Fund Financial Statements—Continued Governmental Funds—Continued Debt service funds are used to account for the accumulation of funds for the periodic payment of principal and interest on general long-term debt. The City maintains one debt service fund. Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by business-type/proprietary funds). The City maintains five capital projects funds. Proprietary Funds The focus of proprietary fund measurement is upon determination of operating income, changes in net assets, financial position, and cash flows. The generally accepted accounting principles applicable are those similar to businesses in the private sector. The following is a description of the proprietary funds of the City: Enterprise funds are required to account for operations for which a fee is charged to external users for goods or services and the activity is (a) financed with debt that is solely secured by a pledge of the net revenues, (b) has third party requirements that the cost of providing services, including capital costs, be recovered with fees and charges, or (c) establishes fees and charges based on a pricing policy designed to recover similar costs. The City maintains three enterprise funds. The Sewer Fund, a major fund, is used to account for the operation and sewer infrastructure maintenance of the City-owned sewer system, as well as the construction of new sewer systems within City limits. Revenues are generated through a user maintenance fee. The Water Fund, also a major fund, is used to account for the operation and water infrastructure maintenance of the City-owned water distribution system, as well as the construction of new water systems. Revenues are generated through charges based on water consumption. Fiduciary Funds Fiduciary funds are used to report assets held in a trustee or agency capacity by the City for others and therefore are not available to support City programs. The reporting focus is on net assets and changes in net assets and is reported using accounting principles similar to proprietary funds. Pension trust funds are used to account for assets held in a trustee capacity by the City for pension benefit payments. The Police Pension Fund accounts for the accumulation of resources to pay pension costs. Resources are contributed by police force members at rates fixed by state statutes and by the government through an annual property tax levy. 20 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued BASIS OF PRESENTATION—Continued Fund Financial Statements—Continued Fiduciary Funds—Continued Agency funds are used to account for assets held by the City in a purely custodial capacity. The Developer Deposit Fund is used to account for developer deposits that re used to reimburse the City for all expenses incurred as a result of processing developer applications and requests. The Escrow Deposit Fund is used to account for various funds collected on behalf of other governmental agencies. The City's fiduciary funds are presented in the fiduciary fund financial statements by type (pension trust and agency). Since by definition these assets are being held for the benefit of a third party (other local governments, private parties, pension participants, etc.) and cannot be used to address activities or obligations of the City, these funds are not incorporated into the government-wide statements. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied. Measurement Focus On the government-wide Statement of Net Assets and the Statement of Activities, both governmental and business-like activities are presented using the economic resources measurement focus as defined below. In the fund financial statements, the "current financial resources" measurement focus or the "economic resources"measurement focus is used as appropriate. All governmental funds utilize a "current financial resources" measurement focus. Only current financial assets and liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period. All proprietary and pension trust funds utilize an "economic resources" measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. All assets and liabilities (whether current or noncurrent) associated with their activities are reported. Proprietary and pension trust fund equity is classified as net assets. Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them. 21 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued MEASUREMENT FOCUS AND BASIS OF ACCOUNTING—Continued Basis of Accounting In the government-wide Statement of Net Assets and Statement of Activities, both governmental and business-like activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange-like transactions are recognized when the exchange takes place. In the fund financial statements, governmental funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when "measurable and available." Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year-end. The City recognizes property taxes when they become both measurable and available in accordance with GASB Codification Section P70. A sixty day availability period is used for revenue recognition for all other governmental fund revenues. Income tax will exceed the sixty day recognition period due to the State of Illinois and the long delay with releasing these funds. Expenditures (including capital outlay) are recorded when the related fund liability is incurred, except for general obligation bond principal and interest which are recognized when due. In applying the susceptible to accrual concept under the modified accrual basis, those revenues susceptible to accrual are property taxes, sales and use taxes, franchise taxes, licenses, interest revenue, and charges for services. All other revenues are not susceptible to accrual because generally they are not measurable until received in cash. All proprietary, pension trust and agency funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's enterprise funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. 22 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued ASSETS, LIABILITIES, AND NET ASSETS OR EQUITY Cash and Investments Cash and cash equivalents on the Statement of Net Assets are considered to be cash on hand, demand deposits, and cash with fiscal agent. For the purpose of the proprietary funds "Statement of Cash Flows", cash and cash equivalents are considered to be cash on hand, demand deposits, cash with fiscal agent, and all highly liquid investments with an original maturity of three months or less. Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value. Securities traded on national exchanges are valued at the last reported sales price. Investments that do not have any established market, if any, are reported at estimated fair value. Interfund Receivables, Payables and Activity Interfund activity is reported as loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. Services provided, deemed to be at market or near market rates, are treated as revenues and expenditures/expenses. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as "internal balances." Receivables In the government-wide financial statements, receivables consist of all revenues earned at year-end and not yet received. Allowances for uncollectible accounts receivable are based upon historical trends and the periodic aging of accounts receivable. Major receivables balances for governmental activities include property taxes, sales and use taxes, franchise taxes, and grants. Business-type activities report utility charges as their major receivables. Prepaids Prepaids are valued at cost, which approximates market. The cost of governmental fund-type prepaids are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaids in both the government-wide and fund financial statements. 23 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued ASSETS, LIABILITIES,AND NET ASSETS OR EQUITY—Continued Capital Assets Capital assets purchased or acquired with an original cost of $5,000 to $75,000 (see below chart) or more are reported at historical cost or estimated historical cost. Contributed assets are reported at fair market value as of the date received. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. General capital assets are long-lived assets of the City as a whole. Infrastructure such as streets, traffic signals and signs are capitalized. In the case of the initial capitalization of general infrastructure assets (i.e., those reported by the governmental activities) the government chose to include all such items regardless of their acquisition date. The valuation basis for general capital assets are historical cost, or where historical cost is not available, estimated historical cost based on replacement costs. Capital assets in the proprietary funds are capitalized in the fund in which they are utilized. The valuation bases for proprietary fund capital assets are the same as those used for the general capital assets. Donated capital assets are capitalized at estimated fair market value on the date donated. Depreciation on all assets is computed and recorded using the straight-line method of depreciation over the following estimated useful lives: Estimated Capitalized Useful Capital Asset Threshold Life Land $ 25,000 N/A Land Improvements 20,000 N/A Buildings 35,000 10 - 50 Years Building Improvements 25,000 10-20 Years Machinery and Equipment 5,000 5 -75 Years Vehicles 5,000 5 - 15 Years Software 25,000 2 - 5 Years Infrastructure- Street and Storm Sewer 50,000 10-75 Years Infrastructure-Water and Sewer 75,000 10 - 75 Years 24 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES—Continued ASSETS,LIABILITIES,AND NET ASSETS OR EQUITY—Continued Compensated Absences The City accrues accumulated unpaid vacation and associated employee-related costs when earned (or estimated to be earned) by the employee. In accordance with GASB Statement No. 16, no liability is recorded for nonvesting accumulation rights to receive sick pay benefits. However, a liability is recognized for that portion of accumulated sick leave that is estimated to be taken as "terminal leave" prior to retirement. All vacation pay is accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in the governmental funds only if they have matured, for example, as a result of employee resignations and retirements. Assets Held for Others In June of 2004, the City entered into an intergovernmental agreement with Yorkville-Bristol Sanitary District for design and construction of the Rob Roy Creek Interceptor. At the date of completion, the Yorkville-Bristrol Sanitary District owns and maintains the Interceptor. All costs associated with the construction of the infrastructure asset are recorded as Assets Held for Others in the City's financial statements. As of April 30, 2012, the balance of this project was $11,091,000 reported in the Sewer Fund. In connection with this project, the City issued General Obligation Alternate Revenue Source Bonds of 2005D in the fiscal year 2006 for $11,300,000, which were refunded in 2008 and again in 2011. At April 30, 2012, the outstanding balance of the 2011 refunding bonds is $11,150,000. See Note 3 for more information on this long-term debt issue. Long-Term Obligations In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, as well as issuance costs,are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. 25 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 1 –SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES–Continued ASSETS, LIABILITIES,AND NET ASSETS OR EQUITY–Continued Unearned/Deferred Revenue Governmental funds report unearned/deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. Fund Equity In the government-wide financial statements, equity is classified as net assets and displayed in three components: Invested in capital assets, net of related debt—Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. Restricted net assets—Consists of net assets with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislations. Unrestricted net assets—All other net assets that do not meet the definition of"restricted" or"invested in capital assets, net of related debt". NOTE 2–STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY BUDGETARY INFORMATION Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual budgets are adopted for all funds. All annual appropriations lapse at fiscal year end. During the year, several supplementary appropriations were necessary. 26 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 2—STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY—Continued BUDGETARY INFORMATION—Continued The City follows these procedures in establishing the budgetary data reflected in the financial statements: • Prior the May 1, the Mayor submits to the City Council the proposed budget for the fiscal year commencing the following Mayl. The operating budget includes proposed expenditures and the means of financing them. • Public hearings are conducted at the City offices to obtain taxpayer comments. • Prior to May 1, the budget is legally adopted by a vote of the City Council through passage of an ordinance. • The budget officer is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. EXCESS OF ACTUAL EXPENDITURES OVER BUDGET IN INDIVIDUAL FUNDS The following funds had an excess of actual expenditures over budget as of the date of this report: Fund Excess Fox Hill Special Service Area $ 860 Land Cash 35,836 Countryside TIF 42 Municipal Building 750 DEFICIT FUND EQUITY The following funds had deficit fund equity as of the date of this report: Fund Deficit Land Cash $ 294,778 Municipal Building 579,374 Recreation Center 220,001 27 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3 —DETAIL NOTES ON ALL FUNDS DEPOSITS AND INVESTMENTS The City maintains a cash and investment pool that is available for use by all funds except the pension trust fund. Each fund type's portion of this pool is displayed on the financial statements as "cash and investments". In addition, investments are separately held by several of the City's funds. The deposits and investments of the pension trust fund are held separately from those of other funds. Permitted Deposits and Investments— Statutes authorize the City to make deposits/invest in commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. Agencies, obligations of States and their political subdivisions, credit union shares, repurchase agreements, commercial paper rated within the three highest classifications by at least two standard rating services, Illinois Funds and the Illinois Metropolitan Investment Fund (IMET). The deposits and investments of the Pension Fund are held separately from those of other City funds. Statutes authorize the Pension Fund to make deposits/invest in interest bearing direct obligations of the United States of America; obligations that are fully guaranteed or insured as to the payment of principal and interest by the United States of America; bonds, notes, debentures, or similar obligations of agencies of the United States of America; savings accounts or certificates of deposit issued by banks or savings and loan associations chartered by the United States of America or by the State of Illinois, to the extent that the deposits are insured by the agencies or instrumentalities of the federal government; State of Illinois Bonds; pooled accounts managed by the Illinois Public Treasurer, or by banks, their subsidiaries or holding companies, in accordance with the laws of the State of Illinois; bonds or tax anticipation warrants of any county, township, or municipal corporation of the State of Illinois direct obligations of the State of Israel; money market mutual funds managed by investment companies that are registered under the federal Investment Company Act of 1940 and the Illinois Securities Law of 1953 and are diversified, open-ended management investment companies, provided the portfolio is limited to specified restrictions; general accounts of life insurance companies and separate accounts of life insurance companies provided the investment in separate accounts does not exceed ten percent of the pension fund's net assets. Pension funds of at least 5 million that have appointed an investment advisor may, through that investment advisor, invest up to thirty-five percent of the plan's net assets in common and preferred stocks that meet specific restrictions. Illinois Funds and IMET are investment pools managed by the Illinois public Treasurer's Office which allows governments within the State to pool their funds for investment purposes. Although not registered with the SEC, Illinois Funds and IMET operate in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. Investments in Illinois Funds and IMET are valued at the share price, the price for which the investment could be sold. 28 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued DEPOSITS AND INVESTMENTS—Continued City Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the City's deposits for governmental, business-type activities, and agency funds totaled $3,121,833 and the bank balances totaled $3,262,083. Additionally, the City has $156,343 invested in the Illinois Fund and $4,093,377 invested in IMET at year-end. Interest Rate Risk. Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The City's investment policy states that a variety of financial instruments and maturities, properly balanced, will help to insure liquidity and reduce risk or interest rate volatility and loss of principal. The policy does not state specific limits in investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. At year-end, the City's investment in the Illinois Funds and IMET have an average maturity of less than one year. Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in management of their own affairs, no for speculation, but for investment, considering the safety of their capital, as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the `prudent person' standard and shall be applied in the context of managing an overall portfolio. At year-end, the City's investment in the Illinois Funds is rated AAAm by Standard & Poor's and the City's investment in the IMET Convenience Fund is rated AAAf by Standard and Poor's. Custodial Credit Risk. In the case of deposits, this is the risk that in the event of a bank failure, the City's deposits may not be returned to it. The City's investment policy requires that all amounts in excess of any insurance limits be collateralized by approved securities or surety bonds issued by top- rated insurers, having a value of al least 110% of the deposits. Collateral is required as security whenever deposits exceed the insurance limits of the FDIC. Repurchase agreements must also be collateralized in the amount of 105% of the market value of principal and accrued interest. Collateral shall be held at an independent, third party institution in the name of the City. The third party institution shall comply with all qualifications and requirements asset forth in the Illinois Complied Statutes 30 ILCS 235/6. At year end, all deposits are collateralized. For an investment, this is the risk that in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. At year-end, the City's investment in the Illinois Fund and IMET are noncategorizable. 29 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 3 —DETAIL NOTES ON ALL FUNDS—Continued DEPOSITS AND INVESTMENTS—Continued City Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk—Continued Concentration Risk. This is the risk of loss attributed to the magnitude of the City's investment in a single issuer. The City's investment policy states that a variety of financial instruments and maturities, properly balanced, will help to insure liquidity and reduce risk or interest rate volatility and loss of principal. Diversifying instruments and maturities will avoid incurring unreasonable risks in the investment portfolio regarding specific security types, issuers or individual financial institutions. The City shall diversify to the best of its ability based on the type of funds invested and the cash flow needs of those funds. The City places no limit on the amount the City may invest in any one issuer. At year- end, the City's investment in IMET represents more than 5 percent of the total cash and investment portfolio. Police Pension Fund Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the Fund's deposits totaled $239,715 and the bank balances totaled $241,363. Investments. At year-end, the Fund has the following investments and maturities: Investment Maturities (in Years) Fair Less Than More Than Investment Type Value 1 1 to 5 6 to 10 10 U.S. Treasury Notes $ 774,557 51,047 408,420 315,090 - U.S. Treasury Strips 79,625 - 79,625 - - U.S. Treasury Bonds 110,742 - - 110,742 Federal Home Loan Mortgage Corp. 102,907 - 102,907 - - Federal Farm Credit Bureau 111,958 - 111,958 - - Federal National Mortgage Assoc. 890,272 200,968 505,865 - 183,439 Government National Mortgage Assoc. 41,406 - - - 41,406 Corporate Notes 113,679 50,745 62,934 - - 2,225,146 302,760 1,271,709 425,832 224,845 30 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued DEPOSITS AND INVESTMENTS—Continued Police Pension Fund Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk—Continued Interest Rate Risk. The Fund's investment policy states that no more than 5% of plan assets shall be invested in illiquid, long-term investments. Such investment may include certificates of deposit and guaranteed insurance contracts. Any other plan holding which would have a noticeable impact on market price in whole or in part is also defined as illiquid. Credit Risk. The Fund's investment policy helps limit its exposure to credit risk by primarily investing in securities issued by the United States Government and/or its agencies that are implicitly guaranteed by the United States Government. The investments in the securities of the United States Government agencies were all rated Triple A by Standard & Poor's and by Moody's Investor Services. The Fund's policy prescribe to the "prudent person" rule which states, "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the primary objective of safety as well s the second objective of the attainment of market rates of return. At year-end, the Fund's investments in securities of the U.S. treasuries and agencies were all triple A rated by Standard & Poor's. The Fund's investment in the Illinois Funds was also AAAm rated by Standard &Poor's. Custodial Credit Risk. The Fund's investment policy does not address custodial credit risk. Concentration Risk. The Fund's investment policy does not address concentration risk. In addition to the securities and fair values previously listed, the Fund also has $1,996,109 invested in mutual funds. At year-end, the Fund has over 5 percent of net plan assets available for retirement benefits (other than U.S. Government guaranteed obligations) invested in Schwab S&P 500 Index Fund ($505,625). PROPERTY TAXES Property taxes for 2011 attach as an enforceable lien on January 1, 2012, on property values assessed as of the same date. Taxes are levied by December of the subsequent fiscal year(by passage of a Tax Levy Ordinance). Tax bills are prepared by the County and are payable in two installments, on or about June 1, 2012, and September 1, 2012. The County collects such taxes and remits them periodically. 31 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued CAPITAL ASSETS Governmental Activities Governmental capital asset activity for the year was as follows: Beginning Ending Balances Increases Decreases Balances Nondepreciable Capital Assets Land $ 29,933,179 - - 29,933,179 Construction in Progress 341,531 214,943 265,361 291,113 30,274,710 214,943 265,361 30,224,292 Depreciable Capital Assets Buildings 14,573,556 - - 14,573,556 Furniture and Equipment 5,679,992 169,109 40,000 5,809,101 Vehicles 2,548,084 14,025 197,300 2,364,809 Infrastructure 39,502,093 1,186,863 - 40,688,956 62,303,725 1,369,997 237,300 63,436,422 Less Accumulated Depreciation Buildings 2,086,707 291,471 - 2,378,178 Furniture and Equipment 2,918,231 416,063 40,000 3,294,294 Vehicles 2,254,561 151,263 192,113 2,213,711 Infrastructure 10,921,563 1,041,372 - 11,962,935 18,181,062 1,900,169 232,113 19,849,118 Total Net Depreciable Capital Assets 44,122,663 (530,172) 5,187 43,587,304 Total Net Capital Assets 74,397,373 (315,229) 270,548 73,811,596 Depreciation expense was charged to governmental activities as follows: General Government $ 135,671 Library 179,525 Culture and Recreation 374,026 Public Safety 56,117 Public Works 1,154,830 1,900,169 32 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued CAPITAL ASSETS—Continued Business-Type Activities Business-type capital asset activity for the year was as follows: Beginning Ending Balances Increases Decreases Balances Nondepreciable Capital Assets Land $ 615,376 - - 615,376 Construction in Progress 827,595 50,108 - 877,703 1,442,971 50,108 - 1,493,079 Depreciable Capital Assets Equipment 18,891,299 - - 18,891,299 Infrastructure 42,279,046 2,433,079 - 44,712,125 61,170,345 2,433,079 - 63,603,424 Less Accumulated Depreciation Equipment 4,355,760 432,103 - 4,787,863 Infrastructure 3,960,615 796,721 - 4,757,336 8,316,375 1,228,824 - 9,545,199 Total Net Depreciable Capital Assets 52,853,970 1,204,255 - 54,058,225 Total Net Capital Assets 54,296,941 1,254,363 - 55,551,304 Depreciation expense was charged to business-type activities as follows: Sewer $ 444,161 Water 784,663 1,228,824 33 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS Interfund Balances The composition of interfund balances as of the date of this report, is as follows: Receivable Fund Payable Fund Amount General Library $ 7,479 Nonmajor Governmental Nonmajor Business-Type 224,807 Sewer General 497,989 Sewer Nonmajor Governmental 872,432 1,602,707 The purposes of the significant interfund receivables/payables are as follows: • $7,479 due from the Library Fund to the General Fund representing cash borrowings which occurred during the year. • $224,807 due from the Recreation Center Fund (nonmajor business-type fund) to the Parks and Recreation Fund (nonmajor governmental fund) representing cash borrowings which occurred during the year. • $497,989 due from the General Fund to the Sewer Fund representing cash borrowings which occurred during the year. • $872,432 due from Nonmajor Governmental Funds to Sewer Fund representing cash borrowings which occurred during the year, including $294,558 from the Land Cash Fund and $577,874 from the Municipal Building Fund. 34 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS—Continued Interfund Transfers Interfund transfers for the year consisted of the following: Transfers In Transfers Out Amount Nonmajor Governmental General $ 965,450 Nonmajor Governmental Nonmajor Governmental 82,277 Water Sewer 83,863 1,131,590 Transfers are used to (1) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them, (2) move receipts restricted to debt service from the funds collecting the receipts to the debt service fund as debt service payments become due, and (3) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. LONG-TERM DEBT Notes Payable The City enters into notes payable to provide funds for acquisition of capital assets. Notes payable have been issued for the governmental activities. Notes payable are direct obligations and pledge the full faith and credit of the City. Notes payable currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances Betzwiser Development, LLC Adjustable Rate Note Payable of 2008, due in monthly installments of $6858 plus interest at 6.26% to 5 year T-Bill rate plus 3% through Public Works October 1, 2028. Capital $ 876,079 - 28,254 847,825 35 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued LONG-TERM DEBT—Continued Illinois Environmental Protection Agency (IEPA)Loans Payable The City has entered into loan agreements with the IEPA to provide low interest financing for sewer and water improvements. IEPA loans currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances IEPA (L17-013000) Loan Payable of 1993, due in semi-annual installments of $7,478 to $19,147 including interest at 3.58% through January 25,2013. Sewer $ 74,592 - 36,634 37,958 IEPA(L17-115300) Loan Payable of 2000, due in seim-annual installments of $37,166 to $52,832 including interest at 2.625% through September 6, 2019. Sewer 810,823 - 86,329 724,494 IEPA (L17-1156300) Loan Payable of 2007, due in seim-annual installments of $28,263 to $61,744 including interest at 2.50% through August 9,2026. Water 1,598,467 - 85,601 1,512,866 2,483,882 - 208,564 2,275,318 General Obligation Bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for both governmental and business-type activities. General obligation bonds issued for business-type activities are reported in the proprietary funds as they are expected to be repaid from proprietary revenues. General obligation bonds are direct obligations and pledge the full faith and credit of the City. 36 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued LONG-TERM DEBT—Continued General Obligation Bonds—Continued General obligation bonds currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances General Obligation Alternate Revenue Source Bonds of 2002, due in annual installments of $50,000 to Fox $75,000 plus interest at 3.00% to Industrial 4.75%through December 1,2012. TIF $ 145,000 70,000 75,000 General Obligation Alternate Revenue Source Bonds of 2004B, due in annual installments of $120,000 to $455,000 plus interest at 2.50% to 4.00% through December 30,2018. Sewer 2,680,000 - 160,000 2,520,000 General Obligation Alternate Revenue Source Bonds of 2005, due in annual installments of$165,000 to $300,000 plus interest at 3.50% to Countryside 4.35%through December 1,2024. TIF 3,190,000 _ 175,000 3,015,000 General Obligation Alternate Revenue Source Bonds of 2005A, due in annual installments of $30,000 to $335,000 plus interest at 4.00% to 4.375% through December Debt 30,2022. Service 3,105,000 195,000 2,910,000 General Obligation Library Bonds of 2005B, due in annual installments of $25,000 to $760,000 plus interest at 4.00% to 4.75% through December 30, 2024. Library 7,125,000 - 175,000 6,950,000 37 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued LONG-TERM DEBT—Continued General Obligation Bonds—Continued Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances General Obligation Alternate Revenue Source Bonds of 2005C, due in annual installments of $35,000 to $150,000 plus interest at 3.50% to 5.50% through December 30,2024. Water $ 1,645,000 - 90,000 1,555,000 General Obligation Alternate Revenue Source Bonds of 2005D, due in annual installments of $1,000,000 to $3,000,000 plus interest at 4.150%through December 30,2015. Sewer 9,300,000 - 9,300,000 * - General Obligation Library Bonds of 2006, due in annual installments of $50,000 to $100,000 plus interest at 4.75% to 4.80% through December 30, 2024. Library 1,150,000 - 175,000 975,000 General Obligation Refunding Alternate Revenue Source Bonds of 2007A, due in annual installments of $10,000 to $750,000 plus interest at 4.00% to 4.25% through December 30,2022. Water 2,960,000 - 10,000 2,950,000 General Obligation Refunding Alternate Revenue Source Bonds of 2008, due in annual installments of $985,000 to $1,035,000 plus interest at 5.250% through December 30, 2017. Sewer 2,020,000 - 2,020,000 * Refunded 38 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued LONG-TERM DEBT—Continued General Obligation Bonds—Continued Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances General Obligation Refunding Alternate Revenue Source Bonds of 2011, due in annual installments of $660,000 to $1,100,000 plus interest at 4.280% through December 30, 2025. Sewer $ - 11,150.000 - 11,150,000 33,320,000 11,150,000 12,370,000 32,100,000 Debt Certificates The City issues debt certificates to provide funds for the acquisition and construction of major capital facilities. Debt certificates have been issued for both governmental and business-type activities. Debt Certificates issued for business-type activities are reported in the proprietary funds as they are expected to be repaid from proprietary revenues. Debt certificates currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances Capital Appreciation Debt Certificates of 2002, due in annual installments of $35,000 to $365,000 plus interest at 2.50% to 4.50% through May 1, 2012. Water $ 634,112 15,888 * 285,000 365,000 Illinois Rural Bond Bank Debt Certificates of 2003, due in annual installments of $80,000 to $155,000 plus interest at 1.60% to 5.20% through February 1,2023. Sewer 1,455,000 - 95,000 1,360,000 Debt Certificates of 2003, due in annual installments of $100,000 to $300,000 plus interest at 3.80% to 5.00%through December 15, 2018. Water 800,000 - - 800,000 * Accretion 39 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued LONG-TERM DEBT—Continued Debt Certificates—Continued Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances Debt Certificates of 2004A, due in annual installments of $135,000 to $190,000 plus interest at 1.40% to 3.60%through December 30, 2014. Sewer $ 715,000 - 170,000 545,000 Debt Certificates of 2004C, due in annual installments of $50,000 to $95,000 plus interest at 5.00% Debt through December 30, 2012. Service 190,000 - 95,000 95,000 Refunding Debt Certificates of 2006A, due in annual installments of $5,000 to $850,000 plus interest at 4.00% to 4.20% through December 30, 2022. Water 5,460,000 - 70,000 5,390,000 9,254,112 15,888 715,000 8,555,000 Other Obligations Other Obligations currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances Canover Sewer Recapture owed to John Conover as reimbursement for sewer extension, due in one lump sum payment of$1,890 in fiscal year Governmental 2023. Activities $ 1,890 - - 1,890 Land Purchase Agreement non- interest bearing agreement to purchase three parcels of land in December 2007 at $550,000 over a five year period, due in annual installments of $125,000 through Citywide 2012. Capital 125,000 - 125,000 - 126,890 - 125,000 1,890 40 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3-DETAIL NOTES ON ALL FUNDS-Continued LONG-TERM DEBT-Continued Long-Term Liability Activity Changes in long-term liabilities during the fiscal year were as follows: Beginning Amounts Balances Ending Due within Type of Debt as Restated Additions Deductions Balances One Year Governmental Activities Compensated Absences $ 423,637 58,512 117,024 365,125 73,025 Net Pension Obligation 413,856 150,455 - 564,311 - Net Other Post-Employment Benefit Obligation 7,007 2,446 - 9,453 - Notes Payable 876,079 - 28,254 847,825 30,074 General Obligation Bonds 14,715,000 790,000 13,925,000 900,000 Debt Certificates 190,000 - 95,000 95,000 95,000 Other Obligations 126,890 - 125,000 1,890 - 16,752,469 211,413 1,155,278 15,808,604 1,098,099 Business-Type Activities Compensated Absences 118,049 23,968 47,936 94,081 18,817 IEPA Loans Payable 2,483,882 - 208,564 2,275,318 214,321 General Obligation Bonds 18,605,000 11,150,000 11,580,000 18,175,000 270,000 Debt Cetificates 9,064,112 15,888 620,000 8,460,000 995,000 30,271,043 11,189,856 12,456,500 29,004,399 1,498,138 For the governmental activities, the compensated absences, the net pension obligation, and the net other post-employment benefit obligation are generally liquidated by the General Fund. The Public Works Capital Fund makes payment on the notes payable. General obligation bonds are being liquidated by the Library, Fox Industrial TIF, Countryside TIF and Debt Service Funds. Additionally, the Debt Service Fund is making payment on the debt certificate and the Citywide Capital Fund is making payments on the other obligations. For the business-type activities, the Sewer and Water Funds liquidate compensated absences, IEPA loans payable, general obligation bonds and debt certificates. 41 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3-DETAIL NOTES ON ALL FUNDS-Continued LONG-TERM DEBT-Continued Debt Service Requirements to Maturity The annual debt service requirements to maturity, including principal and interest, are as follows: Fiscal Governmental Activities Year Notes General Obligation Debt Ending Payable Bonds Certificates April 30 Principal Interest Principal Interest Principal Interest 2013 $ 30,074 52,221 900,000 605,102 95,000 4,466 2014 32,012 50,283 835,000 567,682 - - 2015 34,074 48,221 870,000 533,714 - - 2016 36,270 46,025 920,000 498,538 - 2017 38,607 43,689 970,000 461,364 - 2018 41,094 41,201 1,015,000 422,188 - - 2019 43,741 38,554 1,090,000 380,954 - - 2020 46,560 35,735 1,150,000 332,740 - - 2021 49,559 32,736 1,225,000 281,578 - - 2022 52,752 29,543 1,305,000 226,620 - - 2023 56,151 26,144 1,375,000 168,072 - - 2024 59,769 22,526 1,110,000 105,394 - - 2025 63,619 18,676 1,160,000 53,950 - - 2026 67,718 14,577 - - - - 2027 72,081 10,214 - - - - 2028 76,725 5,570 - - - - 2029 47,019 986 - - - Total 847,825 516.901 13,925,000 4,637,896 95,000 4,466 42 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3-DETAIL NOTES ON ALL FUNDS-Continued LONG-TERM DEBT-Continued Debt Service Requirements to Maturity-Continued Fiscal Business-Type Activities Year IEPA General Obligation Debt Ending Loan Payable Bonds Certificates April 30 Principal Interest Principal Interest Principal Interest 2013 $ 214,321 56,739 270,000 769,100 995,000 337,942 2014 180,913 51,168 1,050,000 759,988 785,000 313,854 2015 185,580 46,501 1,175,000 717,520 815,000 283,244 2016 190,365 41,714 1,230,000 670,448 645,000 250,926 2017 195,275 36,805 1,280,000 621,190 675,000 224,412 2018 200,313 31,767 1,340,000 567,868 695,000 196,398 2019 205,480 26,601 1,400,000 512,046 925,000 167,088 2020 157,255 21,300 1,645,000 453,740 985,000 127,674 2021 107,049 17,981 1,710,000 382,074 990,000 85,156 2022 109,742 15,288 1,780,000 307,508 540,000 42,316 2023 112,503 12,527 1,850,000 229,894 410,000 18,580 2024 115,334 9,697 1,150,000 151,106 - - 2025 118,235 6,795 1,195,000 100,056 - 2026 121,209 3,821 1,100,000 47,080 - - 2027 61,744 772 - - - - Total 2,275,318 379.476 18,175,000 6.289,618 8,460,000 2,047 590 Non-Commitment Debt Special service area bonds outstanding as of the date of this report totaled $78,910,000, Kendall Marketplace business district bonds totaled $7,165,000 and Kendall Marketplace sales tax bonds totaled $13,995,000. These bonds are not an obligation of the government and are secured by the levy of an annual tax on the real property within the special service area, business district taxes, and sales taxes, respectively. The government is in no way liable for repayment but is only acting as agent for the property owners in levying/assessing and collecting the tax, and forwarding the collections to bondholders. 43 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued LONG-TERM DEBT—Continued Legal Debt Margin Chapter 65, Section 5/8-5-1 of the Illinois Compiled Statutes provides, "...no municipality having a population of less than 500,000 shall become indebted in any manner or for any purpose, to an amount, including existing indebtedness in the aggregate exceeding 8.625% on the value of the taxable property therein, to be ascertained by the last assessment for state and county purposes, previous to the incurring of the indebtedness or, until January 1, 1983, if greater, the sum that is produced by multiplying the municipality's 1978 equalized assessed valuation by the debt limitation percentage in effect on January 1, 1979." Assessed Valuation-2011 $ 490,105,177 Legal Debt Limit- 8.625% of Assessed Value 42,271,572 Amount of Debt Applicable to Limit General Obligation Bonds 24,860,000 Legal Debt Margin 17,411,572 Bond Defeasances During the current year, the City issued $11,150,000 par value General Obligation Refunding Alternative Revenue Source Bonds of 2011 to refund the General Obligation Alternate Revenue Source Bonds of 2005D and the General Obligation Alternate Revenue Source Bonds of 2008 The City defeased bonds by placing the proceeds of the new bonds in an irrevocable trust to provide for all future debt service payment of the old bonds. Since the requirements that normally satisfy defeasance have been met, the financial statements reflect satisfaction of the original liability through the irrevocable transfer to an escrow agent of an amount computed to be adequate to meet the future debt service requirements of the issue. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the government's basic financial statements. Through this refunding, the City extended the repayment terms and increased its total debt service by $1,642,787 and incurred an economic loss of$82,685. During prior years, the City defeased general obligation and revenue bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Since the requirements which normally satisfy defeasance have been met, the financial statements reflect satisfaction of the original liability through the irrevocable transfer to an escrow agent of an amount computed to be adequate to meet the future debt service requirements of the issue. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the City's general purpose financial statements. Defeased bonds in the amount of$18,367,515 are still outstanding as of the date of this report. 44 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued NET ASSET CLASSIFICATIONS Investment in capital assets—net of related debt, was comprised of the following as of April 30, 2012: Governmental Activities Capital Assets-Net of Accumulated Depreciation $ 73,811,596 Less Capital Related Debt: Notes Payable of 2008 (847,825) General Obligation Alternate Revenue Source Bonds of 2003 (75,000) General Obligation Alternate Revenue Source Bonds of 2005 (3,015,000) General Obligation Alternate Revenue Source Bonds of 2005A (2,910,000) General Obligation Library Alternate Revenue Source Bonds of 2005B (6,950,000) General Obligation Library Bonds of 2006 (975,000) Debt Certificates of 2004C (95,000) Investment in Capital Assets-Net of Related Debt 58,943,771 Business-Type Activities Capital Assets-Net of Accumulated Depreciation 52,551,304 Less Capital Related Debt: IEPA(L17-013000)Loan Payable of 1993 (37,958) IEPA(L17-115300)Loan Payable of 2000 (724,494) IEPA(1,17-1156300)Loan Payable of 2007 (1,512,866) General Obligation Alternate Revenue Source Bonds of 2004B (2,520,000) General Obligation Alternate Revenue Source Bonds of 2005C (1,555,000) General Obligation Refunding ARS Bonds of 2007A (2,950,000) General Obligation Refunding ARS Bonds of 2011 (11,150,000) Capital Appreciation Debt Certificates of 2003 (365,000) Illinois Rural Bond Bank Debt Certificates of 2003 (1,360,000) Debt Certificates of 2003 (800,000) Debt Certificates of 2004A (545,000) Refunding Debt Certificates of 2006A (5,390,000) Investment in Capital Assets-Net of Related Debt 23,640,986 45 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued FUND BALANCES/NET ASSETS RESTATEMENTS The City has restated its financial statements for governmental activities due to an error in recognition of business-type compensated absences as governmental activities, an error in recognition of the City's IMRF net pension obligation and a change in the recognition of deferred revenues. In addition, beginning net assets in the Sewer and Water Funds was restated to correct an error in recognition of deferred revenue. The following is a summary of the fund balances/net assets as originally reported and as restated. Increase Fund Balances/Net Assets As Reported As Restated (Decrease) Governmental Activities $ 61,081,553 60,770,472 (311,081) Sewer 16,738,281 17,002,131 263,850 Water 19,519,380 19,782,372 262,992 FUND BALANCE CLASSIFICATIONS The City implemented the provisions of GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions for the fiscal year ended April 30, 2012. In the governmental funds financial statements, the City first utilizes restricted resources to finance qualifying activities, then committed, assigned and unassigned fund balance. Assigned Fund Balance. The City reports assigned fund balance in the General (major), Police Capital (nonmajor), Public Works Capital (nonmajor), Parks and Recreation Capital (nonmajor) and in the Citywide Capital (nonmajor) Funds. The City's Council/management has assigned these three funds to future library, police, public works and parks and recreation improvement projects and equipment and vehicle purchases based on approved Council/management expenditures as determined through the annual budget process. Committed Fund Balance. The City reports committed fund balance in the Parks and Recreation Capital Fund, a nonmajor fund. The City's Council, through formal board action as part of the annual budget process, has committed these funds to future recreation programs, facilities and improvements. Minimum Fund Balance Policy. The City's policy states that the General fund should maintain a minimum unrestricted fund balance of no less than 15% of the annual appropriations budget. Balances in excess of 50% of the appropriations budget can be transferred to other funds or to capital projects at the discretion of the Council. 46 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 3—DETAIL NOTES ON ALL FUNDS—Continued FUND BALANCE CLASSIFICATIONS—Continued The following is a schedule of fund balance classifications for the governmental funds as of the date of this report: Special Revenue General Library Nonmajor Total Fund Balances Nonspendable-Prepaids $ 153,770 5,606 22,307 181,683 Restricted Library Operations - 388,198 - 388,198 Special Service Areas - - 29,259 29,259 Motor Fuel Tax - - 924,857 924,857 Tax Increment Financing Districts - - 2,135,825 2,135,825 Debt Service - - 87,510 87,510 - 388,198 3,177,451 3,565,649 Committed-Parks and Recreation - - 264,616 264,616 Assigned-Capital Projects 332,500 - 428,933 761,433 Unassigned 784,353 - (874,152) (89,799) Total Fund Balances 1,270,623 393,804 3,019,155 4,683,582 NOTE 4—OTHER INFORMATION RISK MANAGEMENT The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; natural disasters; and injuries to the City's employees. The City has purchased insurance from private insurance companies. Risks covered included certain types of liabilities and bonds. Premiums have been displayed as expenditures/expenses in appropriate funds. 47 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued CONTINGENT LIABILITIES Litigation The City is a defendant in various lawsuits. Although the outcome of these lawsuits is not presently determinable, in the opinion of the City's attorney, the resolution of these matters will not have a material adverse effect on the financial condition of the City. Grants Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the City expects such amounts, if any,to be immaterial. COMMITTMENTS Agreements with Developers—Governmental Activities Under a Development/Economic Initiative Agreement entered into in March of 2001, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Route 34. Eligible costs of $2,074,833 and accrued interest at 5% are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of eighteen years. Through April 30, 2012, the City has reimbursed $1,587,370, including $147,022 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development and Annexation Agreement entered into in July of 2001, amended in October of 2001, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Kennedy Road. Eligible costs of$8,639,334 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of ten years. Through April 30, 2012, the City has reimbursed $1,421,372, including $146,425 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development/Economic Initiative Agreement entered into in June of 2002, the City agreed to reimburse eligible costs associated with a development located at Route 34 and Cannonball Trail. Eligible costs of$166,055 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of fifteen years. Through April 30, 2012,the City has reimbursed$107,891, including $16,508 in the current year. All payments have been recorded as an expenditure of the General Fund. 48 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 4—OTHER INFORMATION—Continued COMMITTMENTS—Continued Agreements with Developers—Governmental Activities—Continued Under a Development/Economic Initiative Agreement entered into in February of 2005, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Wheaton Avenue. Eligible costs of$1,107,507 and accrued interest at 5% are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of ten years. Through April 30, 2012, the City has reimbursed $1,107,507, including $322,505 in the current year. All payments have been recorded as an expenditure of the General Fund. This commitment has been paid in full as of April 30, 2012. Under an Annexation Agreement entered into in April of 2006, the City agreed to reimburse eligible costs associated with a development located at Route 47 between Base Line Road and Corneils Road. Eligible costs are to be reimbursed from 55%of City Admissions Taxes collected, limited to a period of ten years. Through April 30, 2012, the City has reimbursed $204,804, including $104,845 in the current year. All payments have been recorded as an expenditure of the General Fund. The agreement was amended in August of 2011 to rebate 100% of admissions tax received by the City from the developer for a period of ten years, and the admissions tax rate was decreased from 5% to 2.75%. The 100% rebate and the rate change do not go into effect until fiscal year 2013. Under a Development/Economic Initiative Agreement entered into in January of 2007, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Corneils Road. Eligible costs of$287,392 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of twenty years. Through April 30, 2012, the City has reimbursed $23,404, including $0 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development Agreement entered into in June of 2007, the City agreed to create a business district in the area around Route 34 and Cannonball Trail. Under the agreement, 50% of sales tax and 100% of the business district tax generated in the district are remitted by the City to an escrow agent to pay the debt service on the Revenue Bonds of 2007. The bonds are secured solely by the pledged revenues and are not obligations of the City and are therefore not recorded on the City's books. All payments have been recorded as an expenditure of the General Fund. Expenditures in the current year were$390,657 for sales taxes and$305,908 in business district taxes. In February of 2011, the City amended a Development/Economic Initiative Agreement dated April 2007. Under the original agreement, the City agreed to reimburse 20% of eligible costs associated with a development located at Route 47 and Fountainview Drive from 50% of the sales tax generated in the development, limited to a period of twenty years. Under the amended agreement, the City will hold the sales tax rebates in an escrow account until certain land improvements has been completed. Through April 30,2012,the City is holding $1,304 in escrow.No reimbursements have yet been made. 49 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued COMMITTMENTS—Continued Agreements with Developers—Business-Type Activities Under an agreement entered into in the fiscal year ending April 2003, the City and developer of the Windett Ridge subdivision agreed upon an advance of up to $170,000 for sanitary sewer system improvements. The City is required to repay the advance to the developer within a ten year period of receipt of the loan. Under an amendment to the agreement signed in fiscal year ending April 2005, the City and the developer agreed to reduce the balance by the amount of outstanding lot fees due the City. Per the amendment,the new loan amount is $114,600 which is due to the developer by October 21, 2013. This loan is recorded in the Sewer Fund and is to be paid with general sewer connection fees. Under an agreement entered into in December of 2002, the City and developer of the Raintree Village subdivision agreed to reimburse the costs of sanitary sewer over-sizing within the development. The amount of eligible expenses to be reimbursed by the City totals $1,154,718, of which $902,380 has been paid through April 30, 2012. The remaining balance, $252,338, is subject to interest based on the twelve month LIBOR. Annual sewer charges assessed on the residents of the subdivision are earmarked to repay this obligation. The related sanitary sewer infrastructure was accepted by the City as an asset in December of 2007. This amount is recorded in the Sewer Fund. Under a planned unit development agreement entered into in June of 2003, the City agreed to reimburse the developer of the [hand Reserve subdivision for regional water improvements required to support the subdivision and the surrounding area. In May of 2009, the two parties agreed upon the repayment of $827,596 of eligible costs due in thirty-six monthly installment of$22,989 beginning December 2009. As of April 30, 2012, the City has repaid $666,674 leaving a balance of $160,921. Water connection fees generated with in specific water pressure zone have been earmarked to repay the developer. As of April 30, 2012, the City had not accepted the water infrastructure assets from the developer. This liability is recorded in the Water Fund. Under a reimbursement agreement entered into in August of 2003, the City and the developer of the Fox Hill subdivision agreed to reimburse eligible costs associated with the construction and over-sizing of water and sewer infrastructure lines within the area. Eligible costs are to be paid to the developer within twenty years of the agreement. This agreement was amended in April 2006 to include additional costs. Total eligible costs as of April 30, 2012 are $807,847, which accrues compounded interest of 5% annually. Interest for a portion of eligible costs was computed back to January 1, 1995. Total interest to date is $657,009. The amount recorded as a liability, including interest, as of April 30, 2012 is $1,538,099. 52% of this amount is recorded in the Water Fund. The remaining 48% of this amount is recorded in the Sewer Fund. 50 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS The City contributes to two defined benefit pension plans, the Illinois Municipal Retirement Fund (IMRF), a defined benefit agent multiple-employer public employee retirement system and the Police Pension Plan which is a single-employer pension plan. A separate report is issued for the Police Pension Plan and may be obtained by writing to the City at 800 Game Farm Road, Yorkville, Illinois 60560. IMRF does issue a publicly available financial report that includes financial statements and required supplementary information for the plan as a whole, but not by individual employer. That report may be obtained on-line at www.imr£or . The benefit, benefit levels, employee contributions, and employer contributions are governed by Illinois Compiled Statutes and can only be amended by the Illinois General Assembly. Plan Descriptions, Provisions and Funding Policies Illinois Municipal Retirement System All employees (other than those covered by the Police Pension plan) hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. Participating members hired before January 1, 2011 who retire at or after age 60 with 8 years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3 percent of their final rate (average of the highest 48 consecutive months' earnings during the last 10 years) of earnings, for each year of credited service up to 15 years, and 2 percent for each year thereafter. The monthly pension of a member hired before January 1, 2011, shall be increased annually by 3% of the original pension. Employees with at least 8 years of credited service may retire at or after age 55 and receive a reduced benefit. For participating members hired on or after January 1, 2011 who retire at or after age 67 with 10 years of service are entitled to an annual retirement benefit, payable monthly for life in an amount equal to 1- 2/3 percent of their final rate (average of the highest 96 consecutive months' earnings during the last 10 years) of earnings, for each year of credited service, with a maximum salary cap of$106,800 at January 1, 2011. The maximum salary cap increases each year thereafter. The monthly pension of a member hired on or after January 1, 2011, shall be increased annually, following the later of the first anniversary date of retirement or the month following the attainment of age 62, by the lesser of 3% or '/2 of the consumer price index. Employees with at least 10 years of credited service may retire at or after age 62 and receive a reduced benefit. IMRF also provides death and disability benefits. These benefit provisions and all other requirements are established by state statute. Employees participating in the plan are required to contribute 4.50 percent of their annual covered salary to IMRF. The employees' contribution rate is established by state statute. The City is required to contribute the remaining amount necessary to fund the IMRF plan as specified by statute. For the calendar year 2011 the employer annual required contribution rate was 9.51 percent. 51 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS—Continued Plan Descriptions, Provisions and Funding Policies—Continued Police Pension Plan The Police Pension Plan is a single-employer defined benefit pension plan that covers all sworn police personnel. Although this is a single-employer pension plan, the defined benefits and employee and employer contribution levels are governed by Illinois State Statutes and may be amended only by the Illinois legislature. The City accounts for the plan as a pension trust fund. At April 30, 2011, the date of the most recent actuarial valuation, the Police Pension Plan membership consisted of. Retirees and Beneficiaries Currently Receiving Benefits and Terminated Employees Entitled to Benefits but not yet Receiving Them 4 Current Employees Vested 12 Nonvested 14 30 The following is a summary of the Police Pension Plan as provided for in Illinois State Statutes. The Police Pension Plan provides retirement benefits as well as death and disability benefits. Covered employees hired before January 1, 2011, attaining the age of 50 or more with 20 or more years of creditable service are entitled to receive an annual retirement benefit of'/z of the salary attached to the rank held on the last day of service, or for one year prior to the last day, whichever is greater. The pension shall be increased by 2.5% of such salary for each additional year of service over 20 years up to 30 years, to a maximum of 75% of such salary. Covered employees hired on or after January 1, 2011, attaining the age of 55 with at least 10 years creditable service are entitled to receive an annual retirement benefit of 2.5% of final average salary for each year of service, with a maximum salary cap of $106,800 as of January 1, 2011. The maximum salary cap increases each year thereafter. The monthly benefit of a police officer hired before January 1, 2011, who retired with 20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3% of the original pension and 3% compounded annually thereafter. The monthly pension of a police officer hired on or after January 1, 2011, shall be increased annually, following the later of the first anniversary date of retirement or the month following the attainment of age 60, but the lesser of 3% or % of the consumer price index. Employees with at least 10 years but less than 20 years of creditable service may retire at or after age 60 and receive a reduced benefit. 52 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS—Continued Plan Descriptions, Provisions, and Funding Policies—Continued Police Pension Plan —Continued Covered employees are required to contribute 9.91% of their base salary to the Police Pension Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The City is required to contribute the remaining amounts necessary to finance the plan, including administrative costs, as actuarially determined by an enrolled actuary. By the year 2040 the City's contributions must accumulate to the point where the past service cost for the Police Pension Plan is 90%funded. Summary of Significant Accounting Policies and Plan Asset Matters Basis of Accounting The financial statements are prepared using the accrual basis of accounting. Employee and employer contributions are recognized as revenues when due, pursuant to formal commitments, as well as statutory or contractual requirements. Benefits and refunds are recognized when due and payable in accordance with the terms of the plan. Method Used to Value Investments Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value. Securities traded on national exchanges are valued at the last reported sales price. Investments that do not have any established market, if any, are reported at estimated fair value. Significant Investments At year-end, the Police Pension Fund has over 5 percent of net plan assets available for retirement benefits (other than U.S. Government guaranteed obligations) invested in Schwab S&P 500 Index Fund ($505,625). Information for IMRF is not available. Related Party Transactions There are no securities of the employer or any other related parties included in plan assets. 53 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS—Continued Annual Pension Cost and Net Pension Obligation The pension liability for IMRF and the Police Pension Plan is as follows: Illinois Municipal Police Retirement Pension Total Annual Required Contribution $ 253,304 496,952 750,256 Interest on Net Pension Obligation 1,165 29,874 31,039 Adjustment to Annual Required Contribution (833) (16,347) (17,180) Annual Pension Cost 253,636 510,479 764,115 Actual Contribution 253,304 360,356 613,660 Change in NPO 332 150,123 150,455 NPO-Beginning of Year 15,531 398,325 413,856 NPO- End of Year 15,863 548,448 564,311 54 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS—Continued Annual Pension Cost and Net Pension Obligation —Continued The City's annual pension cost for the current year and related information for each plan is as follows: Illinois Municipal Police Retirement Pension Contribution Rates Employer 9.51% 17.78% Employee 4.50% 9.91% Actuarial Valuation Date 12/31/2011 4/30/2011 Actuarial Cost Method Entry Age Entry Age Normal Normal Amortization Method Level% of Level %of Projected Payroll Projected Payroll Open Basis Closed Basis Remaining Amortization Period 30 Years 30 Years Asset Valuation Method 5-Year Market Smoothed Market Actuarial Assumptions Investment Rate of Return 7.50% 7.50% Compounded Compounded Annually Annually Projected Salary Increases .4 to 10.0% 5.50% Inflation Rate Included 4.00% 3.00% Cost-of-Living Adjustments 3.00% 3.00% 55 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS—Continued Trend Information Employer annual pension cost (APC), actual contributions and the net pension obligation (NPO) are as follows. The NPO is the cumulative difference between the APC and the contributions actually made. Illinois Fiscal Municipal Police Year Retirement Pension Annual Pension Cost 2010 $ 302,036 $ 434,228 (APC) 2011 310,933 489,523 2012 253,636 510,479 Actual Contributions 2010 302,036 323,291 2011 295,402 336,075 2012 253,304 360,356 Percentage of APC 2010 100.00% 74.45% Contributed 2011 95.01% 68.65% 2012 99.87% 70.59% Net Pension Obligation 2010 - 244,877 2011 15,531 398,325 2012 15,863 548,448 56 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued EMPLOYEE RETIREMENT SYSTEM—DEFINED BENEFIT PENSION PLANS—Continued Funded Status and Funding Progress The City's funded status for the current year and related information for each plan is as follows: Illinois Municipal Police Retirement Pension Actuarial Valuation Date 12/31/2011 4/30/2011 Percent Funded 85.43% 40.60% Accuarial Accrued Liability for Benefits $5,169,646 $10,393,520 Actuarial Value of Assets $4,416,393 $4,216,855 Over(Under) Funded Actuarial Accrued Liability(UAAL) ($753,253) ($6,176,665) Covered Payroll (Annual Payroll of Active Employees Covered by the Plan) $2,663,554 $1,890,046 Ratio of UAAL to Covered Payroll 28.28% 326.80% The schedule of funding progress, presented as Required Supplementary Information (RSI) following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets are increasing or decreasing over time relative to the actuarial accrued liability for benefits. 57 UNITED CITY OF YORKVILLE,ILLINOIS Notes to the Financial Statements April 30,2012 NOTE 4—OTHER INFORMATION—Continued OTHER POST-EMPLOYMENT BENEFITS Plan Descriptions,Provisions, and Funding Policies In addition to providing the pension benefits described, the City offers post-employment health care insurance benefits (OPEB) for its eligible retired employees through a single employer defined benefit plan. The benefits, benefit levels, employee contributions and employer contributions are governed by the City and can be amended by the City through its personnel manual and union contracts. The plan is not accounted for as a trust fund, as an irrevocable trust has not been established to account for the plan. The plan does not issue a separate report. The activity of the plan is reported in the City's General Fund. The City offers post-employment health care benefits to its retirees. To be eligible for benefits, an employee must qualify for retirement under one of the City's retirement plans. Elected officials are not eligible for benefits. All health care benefits are provided through the City's health insurance plan. The benefit levels are the same as those afforded to active employees. Benefits include general inpatient and outpatient medical services; mental, nervous, and substance abuse care; vision care; dental care; and prescriptions. Upon a retiree reaching 65 years of age, Medicare becomes the primary insurer and the City's plan becomes secondary. All retirees contribute 100% of the actuarially determined premium to the plan, with the exception of three previous employees for which the City has agreed to pay portions of their post-employment health, dental and vision insurance. For the fiscal year ending April 30, 2012, retirees contributed $48,447 to the plan. Active employees do not contribute to the post-employment health care plan until retirement. At April 30, 2012, membership consisted of: Retirees and Beneficiaries Currently Receiving Benefits and Terminated Employees Entitled to Benefits but not yet Receiving Them 5 Active Employees 68 Total 73 Participating Employers 1 The City does not currently have a funding policy. 58 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued OTHER POST-EMPLOYMENT BENEFITS—Continued Annual OPEB Costs and Net OPEB Obligation The net OPEB obligation (NOPEBO) as of April 30, 2012,was calculated as follows: Annual Required Contribution $ 4,144 Interest on the Net OPEB Obligation 350 Adjustment to the ARC (234) Annual OPEB Cost 4,260 Actual Contribution 1,814 Increase in the net OPEB Obligation 2,446 Net OPEB Obligation-Beginning of Year 7,007 Net OPEB Obligation -End of Year 9,453 Trend Information The City's annual OPEB cost, actual contributions, the percentage of annual OPEB cost contributed and the net OPEB obligation are as follows: Annual Percentage Net Fiscal OPEB Actual of OPEB OPEB Year Cost Contributions Cost Contributed Obligation 2010 $ 4,145 $ 1,814 43.76% $ 4,676 2011 4,145 1,814 43.76% 7,007 2012 4,260 1,814 42.58% 9,453 Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information that shows whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. 59 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 4—OTHER INFORMATION—Continued OTHER POST-EMPLOYMENT BENEFITS—Continued Funded Status and Funding Progress—Continued The funded status of the plan as of April 30, 2012, the date of the latest actuarial valuation, was as follows: Actuarial Accrued Liability(AAL) $ 566,488 Actuarial Value of Plan Assets - Unfunded Actuarial Accrued Liability(UAAL) 566,488 Funded Ratio(Actuarial Value of Plan Assets/AAL) 0.00% Covered Payroll(Active Plan Members) 4,553,600 UAAL as a Percentage of Covered Payroll 12.44% Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the April 30, 2012 actuarial valuation the entry age actuarial cost method was used. The actuarial assumptions included a 5.0% investment rate of return (net of administrative expenses) and an annual healthcare cost trend rate of 8.0%, with an ultimate rate of 6.0%. Both rates include a 3.0% inflation assumption. The actuarial value of assets was not determined as the City has not advance funded its obligation. The plan's unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on an open basis. The remaining amortization period at April 30, 2012, was 30 years. 60 REQUIRED SUPPLEMENTARY INFORMATION Required supplementary information includes financial information and disclosures that are required by the GASB but are not considered a part of the basic financial statements. Such information includes: • Schedules of Funding Progress and Employer Contributions ➢ Illinois Municipal Retirement Fund ➢ Police Pension Fund ➢ Other Post-Employment Benefit Plan • Budgetary Comparison Schedules ➢ General Fund ➢ Library— Special Revenue Fund Notes to the Required Supplementary Information Budgetary Information — Budgets are adopted on a basis consistent with generally accepted accounting principles. UNITED CITY OF YORKVILLE,ILLINOIS Illinois Municipal Retirement Fund Required Supplementary Information Schedule of Funding Progress and Employer Contributions April 30,2012 Funding Progress (6) Unfunded (Overfunded) (4) Actuarial (2) Unfunded Accrued (1) Actuarial (Overfunded) Liability as a Actuarial Actuarial Accrued (3) Actuarial (5) Percentage Valuation Value Liability Funded Accrued Annual of Covered Date of Plan (AAL) Ratio Liability Covered Payroll Dec. 31, Assets - Entry Age (1)+(2) (2) - (I) Payroll (4) (5) 2006 $ 3,574,710 $ 3,290,143 108.65% $ (284,567) $ 2,565,402 -11.09% 2007 4,137,504 4,104,243 100.81% (33,261) 3,271,273 -1.02% 2008 4,165,811 4,949,634 84.16% 783,823 3,694,367 21.22% 2009 4,322,149 5,008,192 86.30% 686,043 3,638,986 18.85% 2010 4,671,071 5,408,655 86.36% 737,584 3,235,515 22.80% 2011 4,416,393 5,169,646 85.43% 753,253 2,663,554 28.28% Employer Contributions Annual Fiscal Employer Required Percent Year Contributions Contribution Contributed 2007 $ 202,667 $ 202,667 100.00% 2008 248,944 248,944 100.00% 2009 287,422 287,422 100.00% 2010 302,036 302,036 100.00% 2011 310,933 295,402 95.01% 2012 253,304 253,304 100.00% 61 UNITED CITY OF YORKVILLE,ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Funding Progress and Employer Contributions April 30,2012 Funding Progress (6) Unfunded (Overfunded) (4) Actuarial (2) Unfunded Accrued (1) Actuarial (Overfunded) Liability as a Actuarial Actuarial Accrued (3) Actuarial (5) Percentage Valuation Value Liability Funded Accrued Annual of Covered Date of Plan (AAL) Ratio Liability Covered Payroll Apr. 30, Assets - Entry Age (1)—,. (2) (2) -(1) Payroll (4)_(5) 2006 $ 1,583,047 $ 5,031,506 31.46% $ 3,448,459 $ 1,296,753 265.93% 2007 2,156,875 5,728,722 37.65% 3,571,847 1,573,832 226.95% 2008 2,631,594 7,382,023 35.65% 4,750,429 1,789,042 265.53% 2009 2,759,119 8,272,076 33.35% 5,512,957 1,926,125 286.22% 2010 3,643,355 9,509,795 38.31% 5,866,440 1,819,957 322.34% 2011 4,216,855 10,393,520 40.57% 6,176,665 1,890,046 326.80% Employer Contributions Annual Fiscal Employer Required Percent Year Contributions Contribution Contributed 2007 $ 248,988 $ 231,991 107.33% 2008 275,144 339,071 81.15% 2009 297,328 383,502 77.53% 2010 323,291 429,562 75.26% 2011 336,075 481,207 69.84% 2012 360,356 496,952 72.51% 62 UNITED CITY OF YORKVILLE,ILLINOIS Other Post-Employment Benefit Plan Required Supplementary Information Schedule of Funding Progress and Employer Contributions April 30,2012 Funding Progress (6) Unfunded (Overfunded) (4) Actuarial (2) Unfunded Accrued (1) Actuarial (Overfunded) Liability as a Actuarial Actuarial Accrued (3) Actuarial (5) Percentage Valuation Value Liability Funded Accrued Annual of Covered Date of Plan (AAL) Ratio Liability Covered Payroll Apr. 30, Assets -Entry Age (1)_(2) (2) -(1) Payroll (4)-(5) 2007 $ N/A $ N/A N/A $ N/A $ N/A N/A 2008 N/A N/A N/A N/A N/A N/A 2009 - 46,747 0.00% 46,747 5,483,409 0.85% 2010 N/A N/A N/A N/A N/A N/A 2011 N/A N/A N/A N/A N/A N/A 2012 - 566,488 0.00% 566,488 4,553,600 12.44% Employer Contributions Annual Fiscal Employer Required Percent Year Contributions Contribution Contributed 2007 $ N/A $ N/A N/A 2008 N/A N/A N/A 2009 1,814 4,159 43.62% 2010 1,814 4,145 43.76% 2011 1,814 4,145 43.76% 2012 1,814 4,144 43.77% The City implemented GASB Statement No. 45 for the fiscal year ended April 30, 2009, and had a subsequent actuarial valuation performed for the fiscal year ended April 30,2012. Information for prior years is not available. The City is required to have an actuarial valuation performed triennially. 63 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Taxes $ 7,514,504 7,514,504 7,942,975 Intergovernmental 1,738,496 1,738,496 1,889,037 Licenses, Permits and Fees 165,650 165,650 171,921 Charges for Services 1,498,924 1,498,924 1,561,554 Fines and Forfeitures 215,000 215,000 175,159 Grants and Donations 2,000 2,000 50 Interest 2,000 2,000 5,102 Miscellaneous 354,800 354,800 433,555 Total Revenues 11,491,374 11,491,374 12,179,353 Expenditures General Government 4,575,332 4,575,332 4,814,105 Public Safety 3,018,230 3,018,230 2,846,420 Community Development 375,610 375,610 307,053 Public Works 1,796,870 1,796,870 1,703,802 Total Expenditures 9,766,042 9,766,042 9,671,380 Excess(Deficiency)of Revenues Over(Under)Expenditures 1,725,332 1,725,332 2,507,973 Other Financing(Uses) Transfers Out (961,450) (1,293,950) (965,450) Net Change in Fund Balance 763,882 431,382 1,542,523 Fund Balance-Beginning (271,900) Fund Balance-Ending 1,270,623 64 UNITED CITY OF YORKVILLE,ILLINOIS Library-Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Taxes $ 1,395,800 1,395,800 1,411,315 Intergovernmental 18,500 22,200 22,212 Licenses,Permits and Fees - 16,000 22,350 Charges for Services 20,500 13,000 15,368 Fines and Forfeits 20,000 13,000 12,864 Grants and Donations 3,500 - - Interest 2,000 750 604 Miscellaneous 3,000 6,000 15,045 Total Revenues 1,463,300 1,466,750 1,499,758 Expenditures 865, Library 800 727,775 691,525 Capital Outlay 4,000 10,965 Debt Service Principal Retirement 350,000 350,000 350,000 Interest and Fiscal Charges 370,800 370,800 370,800 Total Expenditures 1,586,600 1,452,575 1,423,290 Net Change in Fund Balance (123,300) 14,175 76,468 Fund Balance-Beginning 317,336 Fund Balance-Ending 393,804 65 OTHER SUPPLEMENTARY INFORMATION Other supplementary information includes financial statements and schedules not required by the GASB, nor a part of the basic financial statements, but are presented for purposes of additional analysis. Such statements and schedules include: • Budgetary Comparison Schedules—Major Governmental Funds • Combining Statements—Nonmajor Governmental Funds • Budgetary Comparison Schedules—Nonmajor Governmental Funds • Budgetary Comparison Schedules—Enterprise Funds • Combining Statement of Changes in Assets and Liabilities—Agency Funds MAJOR GOVERNMENTAL FUNDS GENERAL FUND The General Fund accounts for all financial resources except those required to be accounted for in another fund. SPECIAL REVENUE FUND Special Revenue Funds are created to account for the proceeds of specific revenue sources (other than fiduciary funds or capital project funds) that are legally restricted to expenditure for specified purposes. Library Fund The Library Fund is used to account for the activity relating to the Yorkville Public Library. UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Revenues-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Taxes Property Tax $ 2,665,964 2,665,964 2,709,936 Sales Tax 2,550,000 2,550,000 2,552,483 Non-Home Rule Sales Tax - - 410,327 Municipal Utility Tax 882,300 882,300 828,426 Cable TV Franchise Tax 204,000 204,000 221,465 Telecommunications Tax 535,500 535,500 518,808 Hotel Tax 30,600 30,600 51,029 Admissions and Amusement Tax 324,000 324,000 318,364 Auto Rental Tax 7,140 7,140 9,549 Business District Tax 300,000 300,000 305,908 Para-Mutuel Tax 15,000 15,000 16,680 7,514,504 7,514,504 7,942,975 Intergovernmental State Income Taxes 1,340,000 1,340,000 1,444,426 State Use Tax 210,000 210,000 246,964 Township Road and Bridge Tax 164,296 164,296 166,896 Personal Property Replacement Tax 13,000 13,000 15,030 Federal Grants 9,200 9,200 12,521 State Grants - - 2,123 Miscellaneous 2,000 2,000 1,077 1,738,496 1,73 8,496 1,889,037 Licenses,Permits and Fees 40,000 40,000 43,265 Liquor Licenses Other Licenses 3,000 3,000 6,256 Building Permits 122,400 122,400 122,400 Filing Fees 250 250 - 165,650 165,650 171,921 Charges for Services Garbage Surcharge 1,175,000 1,175,000 1,231,681 Collection Fees- Sanitary District 123,932 123,932 134,531 Police Special Detail 5,000 5,000 350 Land Cash Chargeback 20,084 20,084 20,084 Water and Sewer Chargeback 174,908 174,908 174,908 1,498,924 1,498,924 1,561,554 66 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Revenues-Budget and Actual- Continued Year Ended April 30,2012 Budget Original Final Actual Fines and Forfeitures Traffic Fines $ 95,000 95,000 66,028 Administrative Adjudication 30,000 30,000 24,206 Police Tows 90,000 90,000 84,750 Other - - 175 215,000 215,000 175,159 Grants and Donations 2,000 2,000 50 Interest Investment Income 2,000 2,000 5,102 Miscellaneous Reimbursements Legal 12,000 12,000 28,738 Engineering - - 25,697 Traffic Signal 15,000 15,000 28,582 Library Insurance Contributions - - 93,842 Liability Insurance 5,000 5,000 28,974 Health Insurance Contributions 264,800 264,800 166,566 Cable Consortium 40,000 40,000 37,167 Other 4,000 4,000 10,337 Miscellaneous Income 14,000 14,000 13,652 354,800 354,800 433,555 Total Revenues 11,491,374 11,491,374 12 179,353 67 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Expenditures-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual General Government Administration $ 489,551 489,551 476,208 Finance 320,505 320,505 284,168 Administrative Services 3,457,190 3,511,807 3,960,773 Community Relations 54,950 333 333 Engineering 253,136 253,136 92,623 4,575,332 4,575,332 4,814,105 Public Safety Police Department 3,018,230 3,018,230 2,846,420 Community Development Building and Zoning 375,610 375,610 307,053 Public Works Streets Operations 595,870 595,870 505,482 Health and Sanitation 1,201,000 1,201,000 1,198,320 1,796,870 1,796,870 1,703,802 Total Expenditures 9,766 042 9,766,042 9,671,380 68 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Detailed Expenditures-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual General Government Administration Salaries-Mayor $ 11,000 11,000 10,105 Salaries-City Clerk 9,000 9,000 8,535 Salaries-City Treasurer 6,500 6,500 5,800 Salaries -Alderman 50,320 50,320 48,270 Salaries -Liquor Commissioner 1,000 1,000 1,000 Salaries-Administrative 195,000 195,000 232,228 Overtime 575 575 1,140 Retirement Plan Contribution 25,000 25,000 27,723 FICA Contribution 20,106 20,106 21,347 Training and Conference 3,000 3,000 1,925 Travel and Lodging - - 1,565 Public Relations 150 150 - Publishing and Advertising 2,000 2,000 774 Printing and Duplicating 6,750 6,750 5,972 Telecommunications 21,200 21,200 14,085 Codification 8,000 8,000 3,902 Postage and Shipping 14,000 14,000 4,449 Professional Services 11,000 11,000 13,581 Kendall County Paratransit 30,000 30,000 23,550 Utilities 28,000 28,000 13,887 Rental and Lease Purchase - - 1,716 Office Cleaning 14,400 14,400 14,202 Dues and Subscriptions 16,600 16,600 12,368 Office Supplies 15,000 15,000 8,015 Computer Equipment and Software 850 850 - Repair and Maintenance 100 100 69 489,551 489,551 476,208 Finance Salaries and Wages 175,000 175,000 170,294 Retirement Plan Contribution 17,500 17,500 16,586 FICA Contribution 13,005 13,005 13,042 Training and Conferences 2,000 2,000 670 Auditing Services 45,000 45,000 44,800 Travel and Lodging 1,000 1,000 237 Printing and Duplicating 500 500 - Telecommunications 600 600 540 69 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Detailed Expenditures-Budget and Actual- Continued Year Ended April 30,2012 Budget Original Final Actual General Government-Continued Finance-Continued Postage and Shipping $ 500 500 648 Dues and Subscriptions 850 850 480 Professional Services 42,000 42,000 27,255 Rental and Lease Purchase 15,000 15,000 5,324 Outside Repair and Maintenance 1,800 1,800 250 Office Supplies 2,500 2,500 1,955 Small Tools and Equipment 250 250 - Computer Equipment and Software 2,500 2,500 2,087 Repair and Maintenance 500 500 - 320,505 320,505 284,168 Administrative Services Group Health Insurance 1,204,000 1,204,000 1,207,844 Group Life Insurance 26,000 26,000 14,098 Dental and Vision Insurance 114,000 114,000 97,413 Employee Assistance 150 150 - Unemployment Insurance 60,000 60,000 91,200 Liability Insurance 339,200 339,200 308,490 Hotel Tax Rebate 27,540 27,540 45,926 City Property Tax Rebate 1,050 1,050 1,532 Sales Tax Rebate 900,000 900,000 1,024,421 Business District Rebate 300,000 300,000 305,908 Admission Tax Rebate 114,000 114,000 104,845 Bad Debt 1,250 1,250 154,569 Special Counsel 25,000 25,000 25,261 Litigation Council 60,000 60,000 70,469 Corporate Council 130,000 130,000 81,998 Information Technology Services 50,000 50,000 55,605 Engineering Services - - 222,269 Cable Consortium Fee 85,000 85,000 93,150 Community Relations - - 440 Reimbursable Repairs 5,000 5,000 2,910 Police Special Detail 5,000 5,000 350 Contingencies 10,000 64,617 52,075 3,457,190 3,511,807 3,960,773 70 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Detailed Expenditures-Budget and Actual- Continued Year Ended April 30,2012 Budget Original Final Actual General Government-Continued Community Relations Part Time Salaries $ 32,500 - - FICA Contribution 2,500 - Public Relations 1,750 - - Publishing and Advertising 7,500 333 333 Printing and Duplicating 200 - - Postage and Shipping 2,200 - - Dues and Subscriptions 100 - - Professional Services 4,800 - - Office Supplies 400 - - Community Events 3,000 - - 54,950 333 333 Engineering Salaries and Wages 172,000 172,000 75,383 Overtime 500 500 - Retirement Plan Contribution 16,500 16,500 7,169 FICA Contribution 13,236 13,236 5,716 Training and Conference 2,250 2,250 - Travel and Lodging 400 400 3 Printing and Duplicating 1,500 1,500 286 Telecommunications 2,200 2,200 207 Postage and Shipping 500 500 23 Dues and Subscriptions 1,200 1,200 - Professional Services 32,550 32,550 2,164 Rental and Lease Purchase - - 1,638 Outside Repair and Maintenance 1,500 1,500 27 Wearing Apparel 100 100 - Office Supplies 1,000 1,000 7 Engineering Supplies 1,500 1,500 - Small Tools and Equipment 500 500 Computer Equipment and Software 4,550 4,550 - Repair and Maintenance 1,000 1,000 - Books and Publications 150 150 - 253,136 253,136 92,623 Total General Government 4,575,332 4,575,332 4,814,105 71 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Detailed Expenditures-Budget and Actual- Continued Year Ended April 30,2012 Budget Original Final Actual Public Safety Police Department Salaries- Police Officers $ 1,250,000 1,250,000 1,149,440 Salaries-Lieutenant/Sergeant/Chiefs 610,000 610,000 600,533 Salaries-Police Clerks 120,000 120,000 128,755 Salaries-Crossing Guard 20,000 20,000 19,413 Part Time Salaries 39,000 39,000 33,832 Cadet Program 13,500 13,500 6,089 Overtime 75,000 75,000 89,949 Retirement Plan Contribution 15,900 15,900 11,696 FICA Contribution 170,000 170,000 149,383 Employer Contribution-Police Pension 375,000 375,000 360,356 Tuition Reimbursement 2,800 2,800 1,510 Police Commission 15,000 15,000 16,281 Training and Conference 12,000 12,000 8,275 Travel and Lodging 10,000 10,000 6,690 Publishing and Advertising 200 200 11 Printing and Duplicating 4,500 4,500 4,151 Telecommunications 36,500 36,500 25,933 Postage and Shipping 3,000 3,000 1,346 Dues and Subscriptions 1,350 1,350 1,340 Professional Services 4,000 4,000 17,989 Legal Services 10,000 10,000 - Admin Adjudication-Hearing Officer 15,000 15,000 18,078 New World Live Scan 15,000 15,000 10,944 Kendall Co. -Juve Probation 3,000 3,000 2,389 MTD-Alerts Fee 6,660 6,660 6,660 Rental and Lease Purchase - - 4,224 Outside Repair and Maintenance 51,000 51,000 38,130 Wearing Apparel 10,000 10,000 19,264 Office Supplies 4,000 4,000 2,266 Operating Supplies 8,000 8,000 6,491 Computer Equipment and Software 7,000 7,000 8,405 Repair and Maintenance 12,250 12,250 12,821 Great Program 3,000 3,000 - Community Relations 500 500 70 Neighborhood Watch 1,531 1,531 - Citizens Police Academy 1,839 1,839 Compliance Checks 500 500 - 72 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Detailed Expenditures-Budget and Actual-Continued Year Ended April 30,2012 Budget Original Final Actual Public Safety-Continued Police Department- Continued Supplies-Grant Reimbursement $ 4,200 4,200 2,506 Gasoline 85,000 85,000 79,977 Ammunition 2,000 2,000 1,223 Total Public Safety 3,018,230 3,018,230 2,846,420 Community Development Building and Zoning Salaries and Wages 240,000 240,000 188,249 Retirement Plan Contribution 27,275 27,275 17,492 FICA Contribution 17,260 17,260 13,968 Training and Conference 1,200 1,200 1,144 Travel and Lodging 700 700 573 Publishing and Advertising 150 150 185 Printing and Duplicating 1,500 1,500 994 Telecommunications 1,500 1,500 1,736 Postage and Shipping 500 500 719 Inspections 20,000 20,000 26,060 Dues and Subscriptions 1,500 1,500 1,075 Professional Services 6,000 6,000 1,026 Legal Services 6,400 6,400 3,511 Rental and Lease Purchase - - 1,638 Economic Development 45,000 45,000 45,000 Office Supplies 500 500 311 Operating Supplies 3,000 3,000 2,928 Small Tools and Equipment 125 125 - Computer Equipment and Software 2,500 2,500 - Books and Publications 500 500 444 Total Community Development 375,610 375,610 307,053 73 UNITED CITY OF YORKVILLE,ILLINOIS General Fund Schedule of Detailed Expenditures-Budget and Actual- Continued Year Ended April 30,2012 Budget Original Final Actual Public Works Streets Operations Salaries and Wages $ 270,000 270,000 253,695 Overtime 15,000 15,000 6,653 Retirement Plan Contribution 30,000 30,000 24,887 FICA Contribution 23,500 23,500 19,359 Training and Conference 2,000 2,000 1,440 Telecommunications 4,020 4,020 2,506 Mosquito Control 7,000 7,000 6,500 Tree and Stump Removal 10,000 10,000 6,025 Professional Services 1,000 1,000 970 Utilities 80,000 80,000 57,145 Rental and Lease Purchase 1,000 1,000 1,051 Outside Repair and Maintenance 30,000 30,000 20,886 Wearing Apparel 5,000 5,000 2,581 Operating Supplies 9,500 9,500 10,648 Hanging Baskets 2,000 2,000 2,041 Small Tools and Equipment 1,750 1,750 7,962 Repair and Maintenance 36,500 36,500 22,671 Property and Building Maintenance 30,000 30,000 26,569 Gasoline 33,600 33,600 31,024 Sidewalk Construction 4,000 4,000 869 595,870 595,870 505,482 Health and Sanitation Garbage Services 1,195,000 1,195,000 1,193,400 Leaf Pickup 6,000 6,000 4,920 1,201,000 1,201,000 1,198,320 Total Public Works 1,796,870 1,796,870 1,703,802 Total Expenditures 9,766,042 9,766,042 9,671,380 74 UNITED CITY OF YORKVILLE,ILLINOIS Library- Special Revenue Fund Schedule of Revenues-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Taxes Property Tax $ 1,395,800 1,395,800 1,411,315 Intergovernmental Personal Property Replacement Tax 5,000 5,000 4,981 State Grant 13,500 17,200 17,231 18,500 22,200 22,212 Licenses,Permits and Fees Development Fees-Building - 8,000 13,669 Development Fees-Books - 8,000 8,681 - 16,000 22,350 Charges for Services Copy Fees 3,500 3,000 3,444 Fees for Programs - 2,000 110 Library Subscription Cards 17,000 8,000 11,814 20,500 13,000 15,368 Fines and Forfeitures 20,000 13,000 12,864 Grants and Donations 3,500 - - Interest 2,000 750 604 Miscellaneous Rental Income 2,500 5,500 8,111 Sale of Books 500 500 - Memorials - - 6,119 Miscellaneous Income - - 815 3,000 6,000 15,045 Total Revenues 1,463,300 1,466,750 1,499,758 75 UNITED CITY OF YORKVILLE,ILLINOIS Library-Special Revenue Fund Schedule of Expenditures-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Library Salaries and Wages $ 475,000 241,000 244,695 Part Time Salaries - 193,000 187,313 Retirement Plan Contribution 22,500 22,500 23,387 FICA Contribution 40,000 40,000 32,384 Group Health Insurance 70,000 87,975 86,334 Group Life Insurance 2,000 1,000 760 Dental and Vision Insurance 6,000 6,950 6,747 Training and Conferences 800 Travel and Lodging 500 500 215 Public Relations 1,000 - - Publishing and Advertising 500 100 - Telecommunications 5,000 8,500 8,609 Postage and Shipping 2,000 2,000 538 Dues and Subscriptions 20,000 14,000 7,495 Professional Services 44,000 29,000 29,909 Legal Services 5,000 2,000 - Automation - 30,000 28,210 Utilities 15,000 15,000 8,872 Rental and Lease Purchase 3,000 - - Outside Repair and Maintenance 20,000 4,000 4,276 Office Supplies 10,000 8,000 5,005 Operating Supplies 16,000 9,000 4,694 Computer Equipment and Software 2,000 - - Repair and Maintenance 3,000 - - Library Programming 10,000 2,000 225 Adult Books 15,000 - - Juvenile Books 30,000 - - Reference Books 20,000 - - Audio Books 5,000 - - Compact Discs and Other Music 3,000 - 1,260 DVD's 5,000 2,000 - Books-Development Fee - 8,000 4,681 Memorials and Gifts 3,500 - 5,627 Miscellaneous 1,000 250 131 76 UNITED CITY OF YORKVILLE,ILLINOIS Library-Special Revenue Fund Schedule of Expenditures-Budget and Actual-Continued Year Ended April 30,2012 Budget Original Final Actual Library-Continued Contingencies $ 10,000 1,000 158 Total Library 865,800 727,775 691,525 Capital Outlay Building Equipment - 4,000 10,965 Debt Service Principal Retirement 350,000 350,000 350,000 Interest and Fiscal Charges 370,800 370,800 370,800 Total Debt Service 720,800 720,800 720,800 Total Expenditures 12586,600 1,452,575 1.423.290 77 NONMAJOR GOVERNMENTAL FUNDS COMBINING STATEMENTS UNITED CITY OF YORKVILLE,ILLINOIS Combining Balance Sheet Nonmajor Governmental Funds April 30,2012 Special Debt Capital Revenue Service Projects Totals ASSETS Cash and Investments $ 3,225,773 87,510 668,777 3,982,060 Receivables-Net of Allowances Property Taxes - 326,379 - 326,379 Accounts 250 - 8,299 8,549 Other Taxes 32,850 - - 32,850 Due from Other Governments 400,000 - - 400,000 Due from Other Funds 224,807 - - 224,807 Prepaids 15,449 - 6,858 22,307 Total Assets 3,899,129 413,889 683,934 4,996,952 LIABILITIES AND FUND BALANCES Liabilities Accounts Payable 38,019 - 1,455 39,474 Deposits Payable 12,086 - - 12,086 Accrued Payroll 18,623 - - 18,623 Other Liabilities 10 _ 241,395 241,405 Due to Other Funds 294,558 - 577,874 872,432 Unearned/Deferred Revenue 460,605 326,379 6,793 793,777 Total Liabilities 823,901 326,379 827,517 1,977,797 Fund Balances Nonspendable 15,449 - 6,858 22,307 Restricted 3,089,941 87,510 - 3,177,451 Committed 264,616 - - 264,616 Assigned - - 428,933 428,933 Unassigned (294,778) - (579,374) (874,152) Total Fund Balances 3,075,228 87,510 (143,583) 3,019,155 Total Liabilities and Fund Balances 3,899,129 413,889 683,934 4,996,952 78 UNITED CITY OF YORKVILLE,ILLINOIS Combining Statement of Revenues,Expenditures and Changes in Fund Balances Nonmajor Governmental Funds Year Ended April 30,2012 Special Debt Capital Revenue Service Projects Totals Revenues Taxes $ 342,365 323,350 - 665,715 Intergovernmental 960,028 - - 960,028 Licenses,Permits and Fees - 1,375 141,037 142,412 Charges for Services 265,698 - - 265,698 Fines and Forfeits - - 6,233 6,233 Grants and Donations 35,080 - - 35,080 Interest 3,880 283 519 4,682 Miscellaneous 192,709 - 26,328 219,037 Total Revenues 1,799,760 325,008 174,117 2,298,885 Expenditures General Government 686,777 - 750 687,527 Culture and Recreation 1,488,018 - - 1,488,018 Public Safety - - 2,647 2,647 Public Works 212,291 - 10,076 222,367 Capital Outlay 83,375 - 6,793 90,168 Debt Service Principal Retirement 245,000 290,000 153,254 688,254 Interest and Fiscal Charges 138,300 138,668 54,041 331,009 Total Expenditures 2,853,761 428,668 227,561 3,509,990 Excess(Deficiency)of Revenues Over(Under)Expenditures (1,054,001) (103,660) (53,444) (1,211,105) Other Financing Sources(Uses) Disposal of Capital Assets - - 16,100 16,100 Transfers In 736,710 182,517 128,500 1,047,727 Transfers Out (78,777) - (3,500) (82,277) 657,933 182,517 141,100 981,550 Net Change in Fund Balances (396,068) 78,857 87,656 (229,555) Fund Balances-Beginning 3,471,296 8,653 (231,239) 3,248,710 Fund Balances -Ending 3,075,228 87,510 (143,583) 3,019,155 79 NONMAJOR SPECIAL REVENUE FUNDS Special Revenue Funds are created to account for the proceeds of specific revenue sources (other than fiduciary funds or capital project funds) that are legally restricted to expenditure for specified purposes. Fox Hill Special Service Area Fund The Fox Hill Special Service Area Fund is used to account for the revenues and expenditures associated with the maintenance of the common areas of the Fox Hill Estates subdivision. Sunflower Special Service Area Fund The Sunflower Special Service Fund is used to account for revenues and expenditures associated with the maintenance of the common areas of the Sunflower Estates subdivision. Motor Fuel Tax Fund The Motor Fuel Tax Fund is used to account for allotments of motor fuel taxes from the State of Illinois made on per capita basis. These taxes are to be used to construct and maintain street, traffic signals and signs. Land Cash Fund The Land Cash Fund is used to account for the revenues and expenditures associated with the construction of park facilities. Parks and Recreation Fund The Parks and Recreation Fund is used to account for the revenues and expenditures associated with the Yorkville's Parks and Recreation departments. Fox Industrial TIF Fund The Fox Industrial TIF Fund is used to account for the accumulation of monies for the payment of the 2002 General Obligation Bond Series. These bonds were issued to finance capital improvements in the Fox Industrial Park Area. Countryside TIF Fund The Countryside TIF Fund is used to account for the accumulation of monies for the payment of the 2005 General Obligation Bond Series. These bonds were issued to finance future retail development at Countryside Center. Downtown TIF Fund The Downtown TIF Fund is used to account for the revenues and expenditures associated with the development activities of the downtown area. UNITED CITY OF YORKVILLE,ILLINOIS Nonmajor Governmental-Special Revenue Funds Combining Balance Sheet April 30,2012 See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Nonmajor Governmental- Special Revenue Funds Combining Balance Sheet April 30,2012 Fox Hill Sunflower Special Special Motor Service Service Fuel Area Area Tax ASSETS Cash and Investments $ 17,388 12,488 899,315 Receivables -Net of Allowances Accounts - - - Other Taxes - - 32,850 Due from Other Governments - - - Due from Other Funds - - - Prepaids - - - Total Assets 17,388 12.488 932.165 LIABILITIES AND FUND BALANCES Liabilities Accounts Payable 317 300 7,308 Deposit Payable - - - Accrued Payroll - - - Other Liabilities - - - Due to Other Funds - - Unearned/Deferred Revenue - - Total Liabilities 317 300 7,308 Fund Balances Nonspendable - - - Restricted 17,071 12,188 924,857 Committed - - - Unassigned - - - Total Fund Balances 17,071 12,188 924,857 Total Liabilities and Fund Balances 17,388 12,488 932.165 80 Fox Land Parks and Industrial Countryside Downtown Cash Recreation TIF TIF TIF Totals 157,411 1,878,062 261,109 3,225,773 250 - - - 250 - - - - - 32,850 400,000 - - - - 400,000 - 224,807 - - - 224,807 - 15,449 - - - 15,449 400,000 397,917 - 1.878,062 261,109 3,899,129 210 26,538 - 190 3,156 38,019 - 12,086 - - - 12,086 - 18,623 - - - 18,623 10 - - - - 10 294,558 - - - - 294,558 400,000 60,605 - - - 460,605 694,778 117,852 - 190 3,156 823,901 - 15,449 - - - 15,449 - - 1,877,872 257,953 3,089,941 264,616 - - - 264,616 (294,778) - - - - (294,778) (294,778) 280,065 - 1,877,872 257,953 3,075,228 400,000 397,917 - 1,878,062 261,109 32899,129 81 UNITED CITY OF YORKVILLE,ILLINOIS Nonmajor Governmental- Special Revenue Funds Combining Statement of Revenues,Expenditures and Changes in Fund Balances Year Ended April 30,2012 Fox Hill Sunflower Special Special Motor Service Service Fuel Area Area Tax Revenues Taxes $ 3,786 7,530 - Intergovernmental - - 5 60,02 8 Charges for Services - - - Grants and Donations _ - Interest 7 8 571 Miscellaneous - - - Total Revenues 3,793 7,538 560,599 Expenditures General Government - - - Culture and Recreation - - - Public Works 4,664 7,272 200,355 Capital Outlay - - 75,786 Debt Service Principal Retirement - - - Interest and Fiscal Charges - - - Total Expenditures 4,664 7,272 276,141 Excess(Deficiency)of Revenues Over(Under)Expenditures (871) 266 284,458 Other Financing Sources(Uses) Transfers In - - - Transfers Out - - Net Change in Fund Balances (871) 266 284,458 Fund Balances-Beginning 17,942 11,922 640,399 Fund Balances-Ending 17,071 12,188 924,857 82 Fox Land Parks and Industrial Countryside Downtown Cash Recreation TIF TIF TIF Totals - 259,052 4,189 67,808 342,365 400,000 - - - - 960,028 - 265,698 - - 265,698 30,767 4,313 - - - 35,080 - 175 275 2,718 126 3,880 - 192,709 - - - 192,709 430,767 462,895 259,327 6,907 67,934 1,799,760 - 673,558 1,067 12,152 686,777 336,920 1,151,098 - - - 1,488,018 _ _ _ - - 212,291 - - 7,589 83,375 - 70,000 175,000 - 245,000 - - 6,782 1 31,518 - 138,300 336,920 1,151,098 750,340 307,585 19,741 2,853,761 93,847 (688,203) (491,013) (300,678) 48,193 (1,054,001) - 736,710 - - - 736,710 - (78,777) - - (78,777) - 736,710 (78,777) - - 657,933 93,847 48,507 (569,790) (300,678) 48,193 (396,068) (388,625) 231,558 569,790 2,178,550 209,760 3,471,296 294,778) 280,065 - 1,877,872 257,953 3,075,228 83 UNITED CITY OF YORKVILLE,ILLINOIS Fox Hill Special Service Area- Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Taxes Property Tax $ 3,786 3,786 3,786 Interest - - 7 Total Revenues 3,786 3,786 3,793 Expenditures Public Works Outside Repair and Maintenance 3,804 3,804 4,664 Net Change in Fund Balance (18) (18) (871) Fund Balance-Beginning 17,942 Fund Balance-Ending 17,071 84 UNITED CITY OF YORKVILLE,ILLINOIS Sunflower Special Service Area- Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Taxes Property Tax $ 7,530 7,530 7,530 Interest - - 8 Total Revenues 7,530 7,530 7,538 Expenditures Public Works Outside Repair and Maintenance 9,078 9,078 7,272 Net Change in Fund Balance (1,548) (1,548) 266 Fund Balance-Beginning 11,922 Fund Balance-Ending 12,188 85 UNITED CITY OF YORKVILLE,ILLINOIS Motor Fuel Tax-Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Intergovernmental $ 1,010,000 1,010,000 560,028 Interest 1,000 1,000 571 Total Revenues 1,011,000 1,011,000 560,599 Expenditures Public Works Supplies 311,600 311,600 200,355 Capital Outlay Streets and Alleys 349,400 349,400 75,786 Total Expenditures 661,000 661,000 276,141 Net Change in Fund Balance 350,000 350,000 284,458 Fund Balance-Beginning 640,399 Fund Balance-Ending 924,857 86 UNITED CITY OF YORKVILLE,ILLINOIS Land Cash-Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Intergovernmental State Grants $ 400,000 400,000 400,000 Grants and Donations Autumn Creek 20,000 20,000 30,767 Blackberry Woods 500 500 - Total Revenues 420,500 420.500 430,767 Expenditures Culture and Recreation Administrative Chargeback 20,084 20,084 20,084 Raintree Village 270,000 270,000 305,836 Mosier Holding Costs 11,000 11,000 11,000 Total Expenditures 301,084 301,084 336,920 Net Change in Fund Balance 1192416 119,416 93,847 Fund Balance-Beginning (388,625) Fund Balance-Ending 294 778 87 UNITED CITY OF YORKVILLE,ILLINOIS Parks and Recreation-Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Charges for Services $ 210,000 210,000 265,698 Grants and Donations 11,200 11,200 4,313 Interest 300 300 175 Miscellaneous 221,500 221,500 192,709 Total Revenues 443,000 443,000 462,895 Expenditures Culture and Recreation Park Operations 553,510 553,510 549,089 Recreation Operations 622,200 635,700 602,009 Total Expenditures 1,175,710 1,189,210 1,151,098 Excess (Deficiency) of Revenues Over(Under) Expenditures (732,710) (746,210) (688,203) Other Financing Sources Transfers In 732,710 732,710 736,710 Net Change in Fund Balance - (13,500) 48,507 Fund Balance-Beginning 231,558 Fund Balance-Ending 280,065 88 UNITED CITY OF YORKVILLE,ILLINOIS Parks and Recreation- Special Revenue Fund Schedule of Revenues-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Charges for Services Fees for Programs $ 180,000 180,000 226,759 Concessions 30,000 30,000 38,939 Total Charges for Services 210,000 210,000 265,698 Grants and Donations Donations 11,200 11,200 4,313 Interest 300 300 175 Miscellaneous Rental Income 86,000 86,000 81,383 Hometown Days Revenue 135,000 135,000 100,960 Insurance Reimbursements - - 3,336 Miscellaneous Income 500 500 7,030 Total Miscellaneous 221,500 221,500 192,709 Total Revenue 443.000 443,000 462,895 89 UNITED CITY OF YORKVILLE,ILLINOIS Parks and Recreation -Special Revenue Fund Schedule of Expenditures-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Culture and Recreation Park Operations Salaries and Wages $ 370,000 370,000 369,514 Part Time Salaries 17,000 17,000 16,833 Overtime 3,000 3,000 50 Retirement Plan Contribution 37,730 37,730 35,461 FICA Contribution 30,000 30,000 28,869 Training and Conferences 2,600 2,600 2,604 Travel and Lodging 750 750 332 Telecommunications 3,780 3,780 3,330 Professional Services 4,500 4,500 4,748 Legal Services 4,000 4,000 3,701 Rental and Lease Purchase 2,500 2,500 2,017 Wearing Apparel 4,100 4,100 4,123 Office Supplies 300 300 293 Operating Supplies 22,500 22,500 23,528 Small Tools and Equipment 2,250 2,250 2,374 Computer Equipment and Software 500 500 - Repairs and Maintenance 48,000 48,000 51,312 Total Park Operations 553,510 553,510 549,089 Recreation Operations Salaries and Wages 190,000 190,000 197,710 Part Time Salaries 22,000 25,000 17,013 Overtime 300 300 - Concession Wages 10,000 12,500 11,542 Preschool Wages 20,000 25,000 22,476 Instructor Wages 16,000 25,000 16,768 Retirement Plan Contribution 22,000 22,000 23,137 FICA Contribution 20,000 20,000 19,543 Training and Conferences 2,000 2,000 581 Travel and Lodging 1,000 1,000 369 Publishing and Advertising 27,000 27,000 27,026 Telecommunications 4,300 4,300 2,847 Scholarships 1,000 1,000 685 Postage and Shipping 8,000 8,000 3,128 Professional Services 53,000 47,000 73,265 90 UNITED CITY OF YORKVILLE,ILLINOIS Parks and Recreation- Special Revenue Fund Schedule of Expenditures-Budget and Actual-Continued Year Ended April 30,2012 Budget Original Final Actual Culture and Recreation- Continued Recreation Operations-Continued Utilities $ 22,000 22,000 9,538 Rental and Lease Purchase 4,500 4,500 2,558 Dues and Subscriptions 1,500 1,500 1,375 Outside Repairs and Maintenance 1,000 1,000 106 Program Refunds 7,000 7,000 9,388 Hometown Days Expenditures 100,000 100,000 84,982 Program Supplies 55,000 55,000 47,065 Concession Supplies 18,000 18,000 19,144 Office Supplies 3,000 3,000 1,792 Operating Supplies 5,500 5,500 6,533 Small Tools and Equipment 2,000 2,000 Computer Equipment and Software 500 500 1,522 Repairs and Maintenance 2,000 2,000 920 Books and Publications 100 100 Supplies-Grant Reimbursable 500 500 - Gasoline 3,000 3,000 996 Total Recreation Operations 622,200 635,700 602,009 Total Expenditures 1,175,710 1,189,210 1,151,098 91 UNITED CITY OF YORKVILLE,ILLINOIS Countryside TIF- Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Taxes Property Taxes $ 6,250 6,250 4,189 Interest 4,000 4,000 2,718 Total Revenues 10,250 10,250 6,907 Expenditures General Government Administrative Fees 1,000 1,000 1,067 Debt Service Principal Retirement 175,000 175,000 175,000 Interest and Fiscal Charges 13_1,543 131,543 131,518 Total Expenditures 307,543 307,543 307,585 Net Change in Fund Balance (297,293) (297,293) (300,678) Fund Balance-Beginning 2,178,550 Fund Balance-Ending 1,877,872 92 UNITED CITY OF YORKVILLE,ILLINOIS Downtown TIF- Special Revenue Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Actual Actual Revenues Taxes Property Taxes $ 88,550 88,550 67,808 Interest - - 126 Total Revenues 88,550 88,550 67,934 Expenditures General Government Administrative Fees 1,500 1,500 366 Legal Services - 10,000 11,786 Capital Outlay Project Costs - 10,000 7,589 Route 47 Expansion 515,340 515,340 - Total Expenditures 516,840 536,840 19,741 Net Change in Fund Balance (428,290) (448,290) 48,193 Fund Balance-Beginning 209,760 Fund Balance-Ending 257,953 93 UNITED CITY OF YORKVILLE,ILLINOIS Debt Service Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Taxes Property Taxes $ 324,179 324,179 323,350 Licenses,Permits and Fees Recapture Fees - - 1,375 Interest - - 283 Total Revenues 324,179 324,179 325,008 Expenditures Debt Service Principal 290,000 290,000 290,000 Interest and Fiscal Charges 138,669 138,669 138,668 Total Expenditures 428,669 428,669 428,668 Excess(Deficiency)of Revenues Over(Under)Expenditures (104,490) (104,490) (103,660) Other Financing Sources Transfers In 103,740 103,740 182,517 Net Change in Fund Balance (750) (750) 78,857 Fund Balance-Beginning 8,653 Fund Balance-Ending 87,510 94 NONMAJOR CAPITAL PROJECTS FUNDS Capital Projects Funds are created to account for all resources used for the acquisition of capital facilities by a governmental unit except those financed by Proprietary Funds. Municipal Building Fund The Municipal Building Fund is used to account for financial resources accumulated to finance capital improvements to City buildings. Police Capital Fund The Police Capital Fund is used to account for financial resources accumulated to purchase public safety vehicles and equipment. Public Works Capital Fund The Public Works Capital Fund is used to account for financial resources accumulated to purchase vehicles, equipment and other capital assets for use in the Public Works department. Parks and Recreation Capital Fund The Parks and Recreation Capital Fund is used to account for financial resources accumulated for land improvements and to purchase equipment used for the maintenance of this improved park land and open space. Citywide Capital Fund The Citywide Capital Fund is used to account for financial resources accumulated for maintenance of public infrastructure and to fund new capital improvements that benefit the public. UNITED CITY OF YORKVILLE,ILLINOIS Nonmajor Governmental-Capital Projects Funds Combining Balance Sheet April 30,2012 See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Nonmajor Governmental-Capital Projects Funds Combining Balance Sheet April 30,2012 Municipal Building ASSETS Cash and Investments $ Receivables-Net of Allowances Accounts Prepaids Total Assets LIABILITIES AND FUND BALANCES Liabilities Accounts Payable - Other Liabilities 1,500 Due to Other Funds 577,874 Unearned/Deferred Revenue - Total Liabilities 579,374 Fund Balances Nonspendable - Assigned Unassigned (579,374) Total Fund Balances (579,374) Total Liabilities and Fund Balances 95 Public Parks and Police Works Recreation Citywide Capital Ca pital Ca ital Capital Totals 228,582 63,026 209,206 167,963 668,777 656 - 850 6,793 8,299 - 6,858 - - 6,858 229,238 69.884 210.056 174,756 683,934 _ - - 1,455 1,455 7,000 147,583 85,312 241,395 - - - 577,874 - - 6,793 6,793 7,000 147,583 93,560 827,517 - 6,858 - - 6,858 229,238 56,026 62,473 81,196 428,933 - - (579,374) 229,238 62,884 62,473 81,196 (143,583) 229,238 69,884 210,056 174.756 683.934 96 UNITED CITY OF YORKVILLE,ILLINOIS Nonmajor Governmental-Capital Projects Funds Combining Statement of Revenues,Expenditures and Changes in Fund Balances Year Ended April 30,2012 Municipal Building Revenues Licenses,Permits and Fees $ 8,400 Fines and Forfeits - Interest Miscellaneous - Total Revenues 8,400 Expenditures General Government 750 Public Safety - Public Works - Capital Outlay Debt Service Principal Retirement Interest and Fiscal Charges - Total Expenditures 750 Excess(Deficiency)of Revenues Over(Under)Expenditures 7,650 Other Financing Sources(Uses) Disposal of Capital Assets - Transfers In Transfers Out Net Change in Fund Balances 7,650 Fund Balances-Beginning (587,024) Fund Balances-Ending (579,374) 97 Public Parks and Police Works Recreation Citywide Capital Ca ital Capital Capital Totals 15,450 36,950 2,600 77,637 141,037 6,233 - - - 6,233 55 22 328 114 519 - 6,040 10,702 9,586 26,328 21,738 43,012 13,630 87,337 174,117 - - - 750 2,647 - - - 2,647 - 10,076 - - 10,076 - - 6,793 6,793 28,254 - 125,000 153,254 - 54,041 - - 54,041 2,647 92,371 - 131,793 227,561 19,091 (49,359) 13,630 (44,456) (53,444) 15,200 - 900 - 16,100 - 3,500 - 125,000 128,500 - (3,500) - (3,500) 15,200 3,500 (2,600) 125,000 141,100 34,291 (45,859) 11,030 80,544 87,656 194,947 108,743 51,443 652 (231,239) 229,238 62,884 62,473 81,196 (143,583) 98 UNITED CITY OF YORKVILLE,ILLINOIS Municipal Building- Capital Projects Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Licenses,Permits and Fees Build Program $ - - 750 Development Fees 5,250 5,250 7,650 Total Revenues 5,250 5,250 8,400 Expenditures General Government Build Program - - 750 Net Change in Fund Balance 5,250 5,250 7,650 Fund Balance-Beginning 587,024 Fund Balance-Ending (579,374) 99 UNITED CITY OF YORKVILLE,ILLINOIS Police Capital-Capital Projects Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Licenses,Permits and Fees Development Fees $ 10,500 10,500 15,450 Weather Warning Siren Fees 6,000 6,000 - Fines and Forfeits DUI Fines - - 3,116 Electronic Citations - - 782 Seized Vehicle Fees 5,000 5,000 2,335 Interest - - 55 Total Revenues 21,500 21,500 21,738 Expenditures Public Safety Contractual Services 11,500 11,500 2,647 Supplies 2,500 2,500 - Capital Outlay Police Equipment Equipment 20,000 20,000 - Vehicles 20,000 20.000 - Total Expenditures 54,000 54,000 2,647 Excess(Deficiency)of Revenues Over(Under)Expenditures (32,500) (32,500) 19,091 Other Financing Sources Disposal of Capital Assets - - 15,200 Net Change in Fund Balance (32,500) (32,500) 34,291 Fund Balance-Beginning 194,947 Fund Balance-Ending 229,238 100 UNITED CITY OF YORKVILLE,ILLINOIS Public Works Capital-Capital Projects Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Licenses,Permits and Fees Build Program - - 3,500 Development Fees 24,500 24,500 33,450 Interest - - 22 Miscellaneous 7,900 7,900 6,040 Total Revenues 32,400 32,400 43,012 Expenditures Public Works Contractual Services 6,300 6,300 6,576 Build Program - - 3,500 Supplies 2,000 2,000 - Capital Outlay Public Works Equipment Equipment 2,000 2,000 - Debt Service Principal Retirement 28,254 28,254 28,254 Interest and Fiscal Charges 54,041 54,041 54,041 Total Expenditures 92,595 91595 92,371 Excess(Deficiency)of Revenues Over(Under)Expenditures (60,195) (60,195) (49,359) Other Financing Sources Transfers In 3,500 3,500 3,500 Net Change in Fund Balance (56,695) (56,695) (45,859) Fund Balance-Beginning 108,743 Fund Balance-Ending 62,884 101 UNITED CITY OF YORKVILLE,ILLINOIS Parks and Recreation Capital- Capital Projects Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Licenses,Permits and Fees Parks Capital Fee $ 1,750 1,750 2,600 Interest 80 80 328 Miscellaneous - - 10,702 Total Revenues 1,830 1,830 13,630 Expenditures Capital Outlay Park Equipment Raintree Park 120,000 120,000 Excess(Deficiency)of Revenues Over(Under)Expenditures (118,170) (118,170) 13,630 Other Financing Sources(Uses) Disposal of Capital Assets 1,000 1,000 900 Transfers Out (3,500) (3,500) (3,500) (2,500) (2.500) (2,600) Net Change in Fund Balance (120,670) (1202670) 11,030 Fund Balance-Beginning 51,443 Fund Balance-Ending 62,473 102 UNITED CITY OF YORKVILLE,ILLINOIS Citywide Capital- Capital Projects Fund Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Revenues Intergovernmental Grants $ 231,000 231,000 - Licenses,Permits and Fees Building Permits 17,600 17,600 30,993 Build Program - - 14,780 Engineering Capital Fee 3,000 3,000 4,700 Development Fees 20,000 20,000 7,944 Road Contribution Fee 20,000 20,000 34,000 Interest - - 114 Miscellaneous - - 9,586 Total Revenues 291,600 291,600 102,117 Expenditures General Government Build Program - - 14,780 Capital Outlay 235,000 235,000 6,793 Debt Service Principal Retirement 125,000 125.000 125,000 Total Expenditures 360,000 360,000 146,573 Excess(Deficiency) of Revenues Over(Under)Expenditures (68,400) (68,400) (44,456) Other Financing Sources Transfers In 125,000 125.000 125.000 Net Change in Fund Balance 56,600 56,600 80,544 Fund Balance-Beginning 652 Fund Balance-Ending 81,196 103 UNITED CITY OF YORKVILLE,ILLINOIS Citywide- Capital Projects Fund Schedule of Expenditures-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Expenditures General Government Build Program $ - - 14,780 Capital Outlay Vehicles 4,000 4,000 - Safe Routes to School 231,000 231,000 6.793 Total Capital Outlay 235,000 235,000 6,793 Debt Service Principal Retirement 125,000 125,000 125,000 Total Expenditures 360.000 360.000 146,573 104 ENTERPRISE FUNDS Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or where it has been decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purpose. Sewer Fund The Sewer Fund is used to account for the operation and sewer infrastructure maintenance of the City-owned sewer system, as well as the construction of new sewer systems within City limits. Revenues are generated through a user maintenance fee. Water Fund The Water Fund is used to account for the operation and water infrastructure maintenance of the City-owned water distribution system, as well as the construction of new water systems. Revenues are generated through charges based on water consumption. Recreation Center Fund The Recreation Center Fund is used to account for the revenues and expenses of the recreation center which is operated by the Parks and Recreation department. Revenues are generated through user fees. UNITED CITY OF YORKVILLE,ILLINOIS Sewer-Enterprise Fund Schedule of Revenues,Expenses and Changes in Net Assets-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Operating Revenues Charges for Services $ 714,000 714,000 746,022 Operating Expenses Operations 576,171 576,171 410,660 Depreciation and Amortization - - 506,367 Total Operating Expenses 576,171 576,171 917,027 Operating Income(Loss) 137,829 137,829 (171,005) Nonoperating Revenues(Expenses) Interest Income 1,800 1,800 2,405 Connection Fees 635,000 635,000 620,000 Other Income 1,754,690 1,754,690 1,751,947 Interest Expense (711,991) (711,991) (735,998) 1,679,499 1,679,499 1,63 8,3 54 Income Before Contributions and Transfers 1,817,328 1,817,328 1,467,349 Capital Contributions - - 1,681,063 Transfers Out (83,863) (83,863) (83,863) Change in Net Assets 1,733,465 1,733,465 3,064,549 Net Assets-Beginning as Restated 17,002,131 Net Assets-Ending 20,066,680 105 UNITED CITY OF YORKVILLE,ILLINOIS Water-Enterprise Fund Schedule of Revenues,Expenses and Changes in Net Assets-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Operating Revenues Charges for Services $ 2,300,250 2,300,250 2,486,202 Operating Expenses Operations 1,668,5 81 1,668,5 81 1,160,416 Depreciation and Amortization - - 875,635 Total Operating Expenses 1,668,581 1,668,581 2,036,051 Operating Income 631,669 631,669 450,151 Nonoperating Revenues(Expenses) Interest Income 2,000 2,000 282 Connection Fees 125,000 125,000 106,450 Other Income 183,866 183,866 178,400 Interest Expense (362,677) (362,677) (469,196) (51,811) (51,811) (184,064) Income Before Contributions and Transfers 579,858 579,858 266,087 Capital Contributions - - 752,016 Transfers In 83,863 83,863 83,863 Change in Net Assets 663,721 663,721 1,101,966 Net Assets-Beginning as Restated 19,782,372 Net Assets-Ending 20,884,338 106 UNITED CITY OF YORKVILLE,ILLINOIS Recreation Center-Enterprise Fund Schedule of Revenues,Expenses and Changes in Net Assets-Budget and Actual Year Ended April 30,2012 Budget Original Final Actual Operating Revenues Charges for Services $ 603,500 603,500 620,489 Operating Expenses Operations 691,738 691,738 657,479 Operating Income(Loss) (88,238) (88,238) (36,990) Nonoperating Revenues Other Income 7,500 7,500 14,074 Change in Net Assets (80,738) (80,738) (22,916) Net Assets-Beginning (197,085) Net Assets-Ending (220,001) 107 AGENCY FUNDS Agency funds are established to administer resources received and held by the City as the trustee. Use of these funds facilitates the discharge of responsibilities placed upon the governmental unit by virtue of law or other similar authority. Developer Deposit Fund The Developer Deposit Fund is used to account for developer deposits that are used to reimburse the City for all expenses incurred as a result of processing developer applications and requests. Escrow Deposit Fund The Escrow Deposit Fund is used to account for various funds collected on behalf of other governmental agencies. UNITED CITY OF YORKVILLE,ILLINOIS Agency Funds Combining Statement of Changes in Assets and Liabilities Year Ended April 30,2012 See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Agency Funds Combining Statement of Changes in Assets and Liabilities Year Ended April 30,2012 Beginning Ending Balances Additions Deductions Balances All Funds ASSETS Cash and Investments $ 594,176 3,166,318 3,362,272 398,222 Accounts Receivable 546,103 2,990,400 2,981,050 555,453 Total Assets 1,140,279 6,156,718 6,343,322 953,675 LIABILITIES Accounts Payable 480,712 1,857 480,712 1,857 Other Liabilities 659,567 7,461,794 7,169,543 951,818 Total Liabilities 1,140,279 7,463.651 726502255 953.675 Developer Deposit ASSETS Cash and Investments 154,531 80.463 87,325 147,669 LIABILITIES Accounts Payable 971 1,857 971 1,857 Other Liabilities 153,560 86,081 93,829 145,812 Total Liabilities 154,531 87.938 94,800 147,669 108 Beginning Ending Balances Additions Deductions Balances Escrow Deposit ASSETS Cash and Investments 439,645 3,085,855 3,274,947 250,553 Accounts Receivable 546,103 2,990,400 2,981,050 555,453 Total Assets 985,748 6,076.255 6.255,997 806.006 LIABILITIES Accounts Payable 479,741 - 479,741 - Other Liabilities 506,007 7,375,713 7,075,714 806,006 Total Liabilities 985,748 7.375.713 7,555,455 806,006 109 SUPPLEMENTAL SCHEDULES UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Betzwiser Development,LLC Adjustable Rate Note Payable of 2008 April 30,2012 Date of Issue October 1, 2008 Date of Maturity October 1,2028 Authorized Issue $937,500 Interest Rate Variable- 5yr T-Bill Rate Plus 3% Interest Dates Monthly Principal Maturity Date Monthly Payable at Betzwiser Development,LLC CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements April 30 Principal Interest Totals 2013 $ 30,074 52,221 82,295 2014 32,012 50,283 82,295 2015 34,074 48,221 82,295 2016 36,270 46,025 82,295 2017 38,607 43,689 82,296 2018 41,094 41,201 82,295 2019 43,741 38,554 82,295 2020 46,560 35,735 82,295 2021 49,559 32,736 82,295 2022 52,752 29,543 82,295 2023 56,151 26,144 82,295 2024 59,769 22,526 82,295 2025 63,619 18,676 82,295 2026 67,718 14,577 82,295 2027 72,081 10,214 82,295 2028 76,725 5,570 82,295 2029 47,019 986 48,005 847,825 516 901 1.364.726 110 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements IEPA(1,17-013000)Loan Payable of 1993 April 30,2012 Date of Issue July 25, 1993 Date of Maturity January 25, 2013 Authorized Issue $549,081 Denomination of Bonds $5,000 Interest Rate 3.580% Interest Dates July 25 and January 25 Principal Maturity Date July 25 and January 25 Payable at Illinois Environmental Protection Agency CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jul. 25 Amount Jan. 25 Amount 2013 $ 37,958 1,022 38,980 2012 679 2013 343 111 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements IEPA(1,17-115300)Loan Payable of 2000 April 30,2012 Date of Issue March 6,2000 Date of Maturity September 6,2019 Authorized Issue $1,656,809 Denomination of Bonds $5,000 Interest Rate 2.625% Interest Dates September 6 and March 6 Principal Maturity Date September 6 and March 6 Payable at Illinois Environmental Protection Agency CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Sept. 6 Amount Mar. 6 Amount 2013 $ 88,610 18,440 107,050 2012 9,509 2013 8,931 2014 90,952 16,099 107,051 2013 8,346 2014 7,753 2015 93,355 13,696 107,051 2014 7,152 2015 6,544 2016 95,821 11,229 107,050 2015 5,927 2016 5,302 2017 98,353 8,697 107,050 2016 4,669 2017 4,028 2018 100,952 6,098 107,050 2017 3,378 2018 2,720 2019 103,619 3,431 107,050 2018 2,053 2019 1,378 2020 52,832 693 53,525 2019 693 2020 - 724,494 78,383 802,877 41,727 36,656 112 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements IEPA(1,17-1156300)Loan Payable of 2007 April 30,2012 Date of Issue August 9, 2007 Date of Maturity August 9,2026 Authorized Issue $1,889,244 Denomination of Bonds $5,000 Interest Rate 2.50% Interest Dates August 9 and February 9 Principal Maturity Date August 9 and February 9 Payable at Illinois Environmental Protection Agency CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Aug. 9 Amount Feb. 9 Amount 2013 $ 87,753 37,277 125,030 2012 18,911 2013 18,366 2014 89,961 35,069 125,030 2013 17,814 2014 17,255 2015 92,225 32,805 125,030 2014 16,689 2015 16,116 2016 94,544 30,485 125,029 2015 15,536 2016 14,949 2017 96,922 28,108 125,030 2016 14,355 2017 13,753 2018 99,361 25,669 125,030 2017 13,143 2018 12,526 2019 101,861 23,170 125,031 2018 11,901 2019 11,269 2020 104,423 20,607 125,030 2019 10,628 2020 9,979 2021 107,049 17,981 125,030 2020 9,323 2021 8,658 2022 109,742 15,288 125,030 2021 7,985 2022 7,303 2023 112,503 12,527 125,030 2022 6,613 2023 5,914 2024 115,334 9,697 125,031 2023 5,207 2024 4,490 2025 118,235 6,795 125,030 2024 3,765 2025 3,030 2026 121,209 3,821 125,030 2025 2,287 2026 1,534 2027 61,744 772 62,516 2026 772 2027 1,512,866 300,071 1,812,937 154,929 _ 145,142 113 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Alternate Revenue Source Bonds of 2002 April 30,2012 Date of Issue March 15, 2002 Date of Maturity December 1,2012 Authorized Issue $625,000 Denomination of Bonds $5,000 Interest Rate 3.00%to 4.75% Interest Dates June 1 and December 1 Principal Maturity Date December 1 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. I Amount Dec. l Amount 2013 $ 75,000 3,564 78,564 2012 1,782 2012 1,782 114 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Alternate Revenue Source Bonds of 2004B April 30,2012 Date of Issue March 1, 2004 Date of Maturity December 30,2018 Authorized Issue $3,500,000 Denomination of Bonds $5,000 Interest Rate 2.50%to 4.00% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 170,000 93,850 263,850 2012 46,925 2012 46,925 2014 280,000 88,750 368,750 2013 44,375 2013 44,375 2015 375,000 78,950 453,950 2014 39,475 2014 39,475 2016 395,000 65,826 460,826 2015 32,913 2015 32,913 2017 410,000 52,000 462,000 2016 26,000 2016 26,000 2018 435,000 35,600 470,600 2017 17,800 2017 17,800 2019 455,000 18,200 473,200 2018 9,100 2018 9,100 2,520,000 433,176 2,953,176 216,588 216,588 115 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Alternate Revenue Source Bonds of 2005 April 30,2012 Date of Issue March 15, 2005 Date of Maturity December 1, 2024 Authorized Issue $3,525,000 Denomination of Bonds $5,000 Interest Rate 3.50%to 4.35% Interest Dates June 1 and December 1 Principal Maturity Date December 1 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 1 Amount Dec. 1 Amount 2013 $ 180,000 124,668 304,668 2012 62,334 2012 62,334 2014 185,000 117,738 302,738 2013 58,869 2013 58,869 2015 195,000 110,522 305,522 2014 55,261 2014 55,261 2016 200,000 102,722 302,722 2015 51,361 2015 51,361 2017 210,000 94,722 304,722 2016 47,361 2016 47,361 2018 220,000 86,322 306,322 2017 43,161 2017 43,161 2019 225,000 77,522 302,522 2018 38,761 2018 38,761 2020 235,000 68,072 303,072 2019 34,036 2019 34,036 2021 245,000 58,202 303,202 2020 29,101 2020 29,101 2022 260,000 47,912 307,912 2021 23,956 2021 23,956 2023 275,000 36,992 311,992 2022 18,496 2022 18,496 2024 285,000 25,306 310,306 2023 12,653 2023 12,653 2025 300,000 13,050 313,050 2024 6,525 2024 6,525 3,015 000 963 750 3,978750 481,875 481,875 116 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Alternate Revenue Source Bonds of 2005A April 30,2012 Date of Issue May 1, 2005 Date of Maturity December 30,2022 Authorized Issue $3,825,000 Denomination of Bonds $5,000 Interest Rate 4.00%to 4.375% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 205,000 121,380 326,380 2012 60,690 2012 60,690 2014 215,000 113,180 328,180 2013 56,590 2013 56,590 2015 225,000 104,578 329,578 2014 52,289 2014 52,289 2016 235,000 95,578 330,578 2015 47,789 2015 47,789 2017 250,000 86,178 336,178 2016 43,089 2016 43,089 2018 260,000 76,178 336,178 2017 38,089 2017 38,089 2019 275,000 65,518 340,518 2018 32,759 2018 32,759 2020 290,000 54,106 344,106 2019 27,053 2019 27,053 2021 300,000 41,782 341,782 2020 20,891 2020 20,891 2022 320,000 28,656 348,656 2021 14,328 2021 14,328 2023 335,000 14,656 349,656 2022 7,328 2022 7,328 2,910,000 801,790 3,711,790 400,895 400,895 117 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Library Bonds of 2005B April 30,2012 Date of Issue August 1,2005 Date of Maturity December 30,2024 Authorized Issue $7,250,000 Denomination of Bonds $5,000 Interest Rate 4.00%to 4.75% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 290,000 309,126 599,126 2012 154,563 2012 154,563 2014 335,000 297,526 632,526 2013 148,763 2013 148,763 2015 400,000 284,126 684,126 2014 142,063 2014 142,063 2016 435,000 268,126 703,126 2015 134,063 2015 134,063 2017 460,000 250,726 710,726 2016 125,363 2016 125,363 2018 485,000 232,326 717,326 2017 116,163 2017 116,163 2019 540,000 212,926 752,926 2018 106,463 2018 106,463 2020 575,000 187,950 762,950 2019 93,975 2019 93,975 2021 605,000 161,356 766,356 2020 80,678 2020 80,678 2022 650,000 133,376 783,376 2021 66,688 2021 66,688 2023 690,000 103,312 793,312 2022 51,656 2022 51,656 2024 725,000 70,538 795,538 2023 35,269 2023 35,269 2025 760,000 36,100 796,100 2024 18,050 2024 18,050 6,950,000 2,547,514 9,497,514 12273,757 1,273,757 118 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Alternate Revenue Source Bonds of 2005C April 30,2012 Date of Issue September 1, 2005 Date of Maturity December 30, 2024 Authorized Issue $2,000,000 Denomination of Bonds $5,000 Interest Rate 3.50%to 5.50% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on A ri130 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 90,000 74,576 164,576 2012 37,288 2012 37,288 2014 95,000 70,976 165,976 2013 35,488 2013 35,488 2015 100,000 67,176 167,176 2014 33,588 2014 33,588 2016 105,000 63,176 168,176 2015 31,588 2015 31,588 2017 110,000 58,976 168,976 2016 29,488 2016 29,488 2018 110,000 54,576 164,576 2017 27,288 2017 27,288 2019 120,000 50,176 170,176 2018 25,088 2018 25,088 2020 120,000 45,376 165,376 2019 22,688 2019 22,688 2021 130,000 38,776 168,776 2020 19,388 2020 19,388 2022 135,000 31,626 166,626 2021 15,813 2021 15,813 2023 140,000 24,200 164,200 2022 12,100 2022 12,100 2024 150,000 16,500 166,500 2023 8,250 2023 8,250 2025 150,000 8,250 158,250 2024 4,125 2024 4,125 1,555,000 604,360 2,159,360 30_ 2180 302,180 119 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Library Bonds of 2006 April 30,2012 Date of Issue August 1,2006 Date of Maturity December 30,2024 Authorized Issue $1,500,000 Denomination of Bonds $5,000 Interest Rate 4.75%to 4.80% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 150,000 46,364 196,364 2012 23,182 2012 23,182 2014 100,000 39,238 139,238 2013 19,619 2013 19,619 2015 50,000 34,488 84,488 2014 17,244 2014 17,244 2016 50,000 32,112 82,112 2015 16,056 2015 16,056 2017 50,000 29,738 79,738 2016 14,869 2016 14,869 2018 50,000 27,362 77,362 2017 13,681 2017 13,681 2019 50,000 24,988 74,988 2018 12,494 2018 12,494 2020 50,000 22,612 72,612 2019 11,306 2019 11,306 2021 75,000 20,238 95,238 2020 10,119 2020 10,119 2022 75,000 16,676 91,676 2021 8,338 2021 8,338 2023 75,000 13,112 88,112 2022 6,556 2022 6,556 2024 100,000 9,550 109,550 2023 4,775 2023 4,775 2025 100,000 4,800 104,800 2024 2,400 2024 2,400 975,000 321,278 1,296,278 160,639 160,639 120 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2007A April 30,2012 Date of Issue January 23,2007 Date of Maturity December 30,2022 Authorized Issue $3,020,000 Denomination of Bonds $5,000 Interest Rate 4.00%to 4.25% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at The Bank of New York Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 10,000 123,454 133,454 2012 61,727 2012 61,727 2014 15,000 123,042 138,042 2013 61,521 2013 61,521 2015 15,000 122,422 137,422 2014 61,211 2014 61,211 2016 15,000 121,792 136,792 2015 60,896 2015 60,896 2017 15,000 121,162 136,162 2016 60,581 2016 60,581 2018 15,000 120,526 135,526 2017 60,263 2017 60,263 2019 15,000 119,888 134,888 2018 59,944 2018 59,944 2020 680,000 119,250 799,250 2019 59,625 2019 59,625 2021 695,000 90,350 785,350 2020 45,175 2020 45,175 2022 725,000 60,812 785,812 2021 30,406 2021 30,406 2023 750,000 30,000 780,000 2022 15,000 2022 15,000 2.950,000 L152,698 4,102,698 576,349 576,349 121 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2011 April 30,2012 Date of Issue November 10,2011 Date of Maturity December 30,2025 Authorized Issue $11,150,000 Denomination of Bonds $5,000 Interest Rate 4.28% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at The Bank of New York Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ - 477,220 477,220 2012 238,610 2012 238,610 2014 660,000 477,220 1,137,220 2013 238,610 2013 238,610 2015 685,000 448,972 1,133,972 2014 224,486 2014 224,486 2016 715,000 419,654 1,134,654 2015 209,827 2015 209,827 2017 745,000 389,052 1,134,052 2016 194,526 2016 194,526 2018 780,000 357,166 1,137,166 2017 178,583 2017 178,583 2019 810,000 323,782 1,133,782 2018 161,891 2018 161,891 2020 845,000 289,114 1,134,114 2019 144,557 2019 144,557 2021 885,000 252,948 1,137,948 2020 126,474 2020 126,474 2022 920,000 215,070 1,135,070 2021 107,535 2021 107,535 2023 960,000 175,694 1,135,694 2022 87,847 2022 87,847 2024 1,000,000 134,606 1,134,606 2023 67,303 2023 67,303 2025 1,045,000 91,806 1,136,806 2024 45,903 2024 45,903 2026 1,100,000 47,080 1,147,080 2025 23,540 2025 23,540 11,150 000 4,099,384 15,249,384 2,049,692 2,049,692 122 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Capital Appreciation Debt Certificates of 2002 April 30,2012 Date of Issue August 29, 2002 Date of Maturity May 1,2012 Authorized Issue $2,899,365 Denomination of Bonds $5,000 Interest Rate 2.50%to 4.50% Interest Date Interest is Accreted Principal Maturity Date May 1 Payable at The Bank of New York Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements April 30 Principal Interest Totals 2013 $ 365,000 - 365,000 123 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Illinois Rural Bond Bank Debt Certificates of 2003 April 30,2012 Date of Issue September 1, 2003 Date of Maturity February 1,2023 Authorized Issue $2,035,000 Denomination of Bonds $5,000 Interest Rate 1.60%to 5.20% Interest Dates August 1 and February 1 Principal Maturity Date February 1 Payable at US National Bank Assoc. CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Aug. l Amount Feb. l Amount 2013 $ 100,000 66,248 166,248 2012 33,124 2013 33,124 2014 100,000 62,048 162,048 2013 31,024 2014 31,024 2015 105,000 57,648 162,648 2014 28,824 2015 28,824 2016 110,000 52,870 162,870 2015 26,435 2016 26,435 2017 115,000 47,756 162,756 2016 23,878 2017 23,878 2018 120,000 42,292 162,292 2017 21,146 2018 21,146 2019 130,000 36,232 166,232 2018 18,116 2019 18,116 2020 135,000 29,668 164,668 2019 14,834 2020 14,834 2021 140,000 22,850 162,850 2020 11,425 2021 11,425 2022 150,000 15,710 165,710 2021 7,855 2022 7,855 2023 155,000 8,060 163,060 2022 4,030 2023 4,030 1,360,000 441,382 1.801,382 220,691 220,691 124 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Debt Certificates of 2003 April 30,2012 Date of Issue June 15,2003 Date of Maturity December 15,2018 Authorized Issue $4,800,000 Denomination of Bonds $5,000 Interest Rate 3.80%to 5.00% Interest Dates June 15 and December 15 Principal Maturity Date December 15 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 15 Amount Dec. 15 Amount 2013 $ - 33,150 33,150 2012 16,575 2012 16,575 2014 100,000 33,150 133,150 2013 16,575 2013 16,575 2015 100,000 29,350 129,350 2014 14,675 2014 14,675 2016 100,000 25,450 125,450 2015 12,725 2015 12,725 2017 100,000 21,450 121,450 2016 10,725 2016 10,725 2018 100,000 17,300 117,300 2017 8,650 2017 8,650 2019 300,000 13,050 313,050 2018 6,525 2018 6,525 800,000 172,900 972,900 86,450 86,450 125 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Debt Certificates of 2004A April 30,2012 Date of Issue March 1,2004 Date of Maturity December 30,2014 Authorized Issue $1,600,000 Denomination of Bonds $5,000 Interest Rate 1.40%to 3.60% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 175,000 18,738 193,738 2012 9,369 2012 9,369 2014 180,000 13,050 193,050 2013 6,525 2013 6,525 2015 190,000 6,840 196,840 2014 3,420 2014 3,420 545.000 38,628 583.628 19,314 19,314 126 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Debt Certificates of 2004C April 30,2012 Date of Issue July 15, 2004 Date of Maturity December 30,2012 Authorized Issue $650,000 Denomination of Bonds $5,000 Interest Rate 5.00% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at The Bank of New York Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 95.000 4,466 99.466 2012 2,233 2012 2,233 127 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Long-Term Debt Requirements Refunding Debt Certificates of 2006A April 30,2012 Date of Issue December 19,2006 Date of Maturity December 30,2022 Authorized Issue $5,555,000 Denomination of Bonds $5,000 Interest Rate 4.00%to 4.20% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at The Bank of New York Trust Company CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Ending Requirements Interest Due on April 30 Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2013 $ 355,000 219,806 574,806 2012 109,903 2012 109,903 2014 405,000 205,606 610,606 2013 102,803 2013 102,803 2015 420,000 189,406 609,406 2014 94,703 2014 94,703 2016 435,000 172,606 607,606 2015 86,303 2015 86,303 2017 460,000 155,206 615,206 2016 77,603 2016 77,603 2018 475,000 136,806 611,806 2017 68,403 2017 68,403 2019 495,000 117,806 612,806 2018 58,903 2018 58,903 2020 850,000 98,006 948,006 2019 49,003 2019 49,003 2021 850,000 62,306 912,306 2020 31,153 2020 31,153 2022 390,000 26,606 416,606 2021 13,303 2021 13,303 2023 255,000 10,520 265,520 2022 5,260 2022 5,260 5.390.000 1,394,680 6,784.680 697,340 697,340 128 STATISTICAL SECTION (Unaudited) This part of the comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. Financial Trends These schedules contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. Revenue Capacity These schedules contain information to help the reader assess the City's most significant local revenue sources. Debt Capacity These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs. UNITED CITY OF YORKVILLE,ILLINOIS Net Assets by Component-Last Eight Fiscal Years* April 30,2012 (Unaudited) See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Net Assets by Component-Last Eight Fiscal Years* April 30,2012 (Unaudited) 2005 2006 Governmental Activities Invested in Capital Assets-Net of Related Debt $ 47,690,975 48,066,205 Restricted 4,487,837 11,373,193 Unrestricted (1,038,834) (6,407,838) Total Governmental Activities Net Assets 51,139.978 53,031,560 Business-Type Activities Invested in Capital Assets-Net of Related Debt 12,512,021 15,492,504 Restricted 3,155,589 3,314,989 Unrestricted (3,145,190) (825,405) Total Business-Type Activities Net Assets 12,522,420 17,982,088 Primary Government Invested in Capital Assets -Net of Related Debt 60,202,996 63,558,709 Restricted 7,643,426 14,688,182 Unrestricted (4,184,024) (7,233,243) Total Primary Government Net Assets 63,662,398 71,013,648 * Accrual Basis of Accounting Note: The City adopted GASB Statement 34 for the fiscal year ended April 30,2005. 129 2007 2008 2009 2010 2011 2012 51,904,378 53,202,922 51,529,648 60,971,543 61,594,404 58,943,771 6,819,743 3,630,544 3,107,371 3,468,150 3,315,028 3,478,139 (4,161,179) (658,755) (2,038,061) (4,124,885) (3,827,879) 93,682 54,562,942 56,174,711 52,598,958 60,314,808 61,081.553 62,515,592 14,990,516 15,924,390 18,676,309 32,942,926 33,166,989 26,640,987 5,387,523 4,898,626 - 215,000 285,000 683,147 (623,092) 175,008 3,212,121 2,904,916 2,608,587 13,406,883 19,754,947 20,998,024 21,888,430 36,062,842 36,060,576 40,731,017 66,894,894 69,127,312 70,205,957 93,914,469 94,761,393 85,584,758 12,207,266 8,529,170 3,107,371 3,683,150 3,600,028 4,161,286 (4,784,271) (483,747) 1,174,060 (1,219,969) (1,219,292) 13,500,565 74,317,889 77,172,735 74,487,388 96,377,650 97,142,129 103,246,609 130 UNITED CITY OF YORKVILLE,ILLINOIS Changes in Net Assets-Last Eight Fiscal Years* April 30,2012(Unaudited) 2005 2006 2007 2008 2009 2010 2011 2012 Expenses Governmental Activities General Government $ 2,290,696 4,706,185 4,871,741 5,688,953 5,513,569 4,367,204 4,757,527 5,731,692 Public Safety 2,173,457 2,357,913 2,761,019 3,233,955 3,099,998 3,665,295 3,287,448 2,905,184 Community Development 702 7,045 502,434 553,220 502,929 447,491 394,687 307,053 Public Works 3,633,163 3,585,374 4,139,483 3,511,697 3,024,306 3,082,318 3,420,923 2,861,052 Library 404,863 485,566 757,256 955,385 1,044,318 1,103,649 1,170,275 871,050 Culture and Recreation 1,527,803 2,036,521 2,112,376 2,157,818 2,155,995 2,217,232 1,645,468 1,862,044 Unallocated Bad Debt Adjustment - - - - - 1,016,132 - - Interest on Long-Term Debt 193.838 656,664 958,673 723,618 741.303 757,192 723,Z46 704,213 Total Governmental Activities Expenses 10,224,522 13,835,268 16,102,982 16,824,646 16,081418 16,656,513 15,399,574 15,242,288 Business-Type Activities Water 2,327,986 2,611,383 2,975,674 3,036,973 3,332,313 2,416,462 2,396,100 2,505,247 Sewer 6,425,836 1,200,778 1,242,655 1,177,924 1,322,270 1,569,785 1,628,159 1,653,025 Recreation Center - - 675.617 634.346 688,218 657,479 Total Business-Type Activities Expenses 8,753,822 3.812,161 4218.329 4,214„897 5,330,200 4,620,593 4,712,477 4,815,751 Total Primary Government Expenses 18,978.344 17,647.429 20.321.311 21,039,543 21.412 618 21277-106 20.112.051 20,058.039 Program Revenues Governmental Activities Charges for Services General Government 995,121 1,442,176 1,808,797 1,775,663 1,723,173 1,795,244 1,840,958 2,057,279 Public Safety 68,978 76,534 - - Public Works 188,000 208,455 - - 29,018 - - Library 17,121 17,507 19,616 27,045 427,842 61,096 48,983 50,582 Culture and Recreation 521,267 534,018 578,148 376,857 - 388,913 342,311 265,698 Operating Grants/Contributions 324,958 360,026 41,925 778,342 19,664 629,822 830,767 633,091 Capital Grants/Contributions 7,501,077 1,296,050 3,940,737 1,909,670 922,409 10,650,597 1,596,067 1,409 412 Total Governmental Activities Program Revenues _ 9,616,522 3,934,766 6,389,223 4,867,577 3,122,106 13.525,672 4,659,086 4,416,062 Business-Type Activities Charges for Services Water 1,892,465 3,118,433 3,097,565 1,920,029 1,742,057 1,875,826 2,543,796 2,592,652 Sewer 2,067,065 3,055,326 3,477,706 855,334 789,781 1,991,015 1,476,558 1,366,022 Recreation - - - - 497,992 582,889 620,020 620,489 Operating Grants/Contributions - - - - - - Capital Grants/Contributions 6,755100 1,111,679 2,085,002 1,895,447 343,578 14,473.957 241,344 2,433,079 Total Business-Type Activities Program Revenues 10,714,730 7,285 438 8,660,273 4,670,810 3,373,408 18,923,687 4,881,718 7,012,242 Total Primary Government Program Revenues 20,331.252 11,220,204 15,049,496 9,538,387 6,495,514 32.449,359 9,540,804 11.428.304 131 Net(Expense)Revenue Governmental Activities $ (608,000) (9,900,502) (9,713,759) (11,957,069) (12,960,312) (3,130,841) (10,740,488) (10,826,226) Business-Type Activities 1,960,908 3,473.277 4,441,944 455,913 (1.956,792) 14.303,094 169241 2,196.491 Total Primary Government Net(Expense)Revenue 1.352.908 (6427.225) 5271,815 11,501.156) (14.917,104) 11.172253 (10,571.247) (8,629,735) General Revenues and Other Changes in Net Assets Governmental Activities Taxes Property 1,711,861 2258,419 1,950,798 3,644,499 3,670,632 4,087,698 4,281,902 4,953,862 Sales 2,285,995 2,586,288 2,647,678 2,507,664 2,474,549 2,480,213 2,577,651 2,962,810 Income 612,425 679,842 1,040,678 1,053,292 1,124,204 1,280,519 1,306,325 1,444,426 Utility 335,081 403,657 1,288,406 1,612,834 1,630,188 1,542,649 1,614,294 1,568,699 Other 848,331 956,982 480,941 534,601 861,936 641,360 780,863 963,524 Development Fees 2,640,061 3,296,849 2,646,071 2,447,936 454,822 - - - Interest 58,700 446,871 448,746 320,046 74,761 73,327 6,762 10,388 Miscellaneous 144,185 309,163 210,040 1,076,159 1,336,958 783,999 764,528 667,637 Transfers 740.498 405,419 2,754,737 540,525 (2,243,491) 134,209 174,908 Total Governmental Activities 9.377,137 11,343,490 13,468,095 13,737,556 9284,559 11,023.974 11,507,233 12.571,346 Business-Type Activities Property Taxes - - - - - 1,883,730 Interest 172,084 365,278 352,654 230,212 52,314 5,527 3,401 2,687 Connection Fees - - - 1,670,495 549,578 - - - Miscellaneous 153,744 124,400 1,815 60,691 Transfers (740,498) (405,419) (2,754,737) (540,525) 2241491 (134,209) (174,908) Total Business-Type Activities (568414) (40.141) (2.248339) 1-484.582 2,847,198 (128,682) (171.507) 1.947.108 Total Primary Government 8108-723 11,303.349 11 219,756 15222.138 12,231357 10.895.292 11335326 14.518.454 Changes in Net Assets Governmental Activities 8,769,137 1,442,988 3,754,336 1,780,487 (3,575,753) 7,893,133 766,745 1,745,120 Business-Type Activities 1,392,494 3,433,136 2,193.605 1,940,495 890.406 14,174,412 (2266) 4.143.599 Total Primary Government 10,161,631 4,876.124 5 947 941 31720,982 (2.685.347) 22,067.545 764479 5.888,719 *Accrual Basis of Accounting Note:The City adopted GASB Statement 34 for the fiscal year ended April 30,2005. 132 UNITED CITY OF YORKVILLE,ILLINOIS Fund Balances of Governmental Funds-Last Ten Fiscal Years* April 30,2012 (Unaudited) 2003 2004 2005 General Fund Reserved $ 69,469 75,387 675,711 Unreserved 954,203 1,367,915 1,466,917 Nonspendable - - - Assigned - - Unassigned - - - Total General Fund 1,023,672 1,443,302 2,142,628 All Other Governmental Funds Reserved 988 13,124,008 4,434,238 Unreserved,Reported in, Special Revenue Funds 1,279,434 1,105,776 934,163 Debt Service Funds 8,443 15,540 13,918 Capital Projects Funds 3,134,304 (380,747) (250,268) Nonspendable - - - Restricted - - - Committed - - - Assigned - - - Unassigned - - - Total All Other Governmental Funds 4,423,169 13,864,577 5,132,051 * Modified Accrual Basis of Accounting Note: The City adopted GASB Statement 54 for the fiscal year ended April 30, 2012. 133 2006 2007 2008 2009 2010 2011 2012 2,862,016 2,476,718 287,036 164,587 39,497 136,917 - 2,947,136 2,841,106 2,665,300 1,230,953 (532,436) (408,817) - - - - - - - 153,770 - - 332,500 - - - 784,353 5,809,152 5,317,824 2,952,336 1,395,540 (492,939) (271,900) 1,270,623 9,029,130 4,460,492 3,630,544 3,505,069 3,482,941 3,323,515 - 1,492,566 444,906 1,128,049 642,298 403,793 828,903 - (9,494) (100,567) (237,259) - - - - (208,136) (276,107) (514,524) (560,274) (626,102) (586,372) - 27,913 - 3,565,649 - 264,616 - 428,933 - - - - (874,152) 10,304,066 4,528,724 4,006,810 3,587,093 3,260,632 3,566,046 3,412,959 134 UNITED CITY OF YORKVILLE,ILLINOIS Changes in Fund Balances of Governmental Funds-Last Ten Fiscal Years* April 30,2012 (Unaudited) 2003 2004 2005 2006 Revenues Taxes $ 3,710,993 4,418,699 5,101,695 6,165,165 Intergovernmental 671,778 921,793 1,078,383 1,178,918 Licenses, Permits and Fees 2,785,476 7,198,174 4,305,072 5,449,815 Charges for Services 125,857 237,580 - - Fines and Forfeitures 76,403 74,045 72,613 80,534 Interest 54,783 79,608 54,812 446,871 Miscellaneous 257,782 388,343 192,538 298,499 Total Revenues 7,683,072 13,318,242 10,805,113 13,619,802 Expenditures General Government 2,392,037 3,909,449 3,303,080 4,488,151 Public Safety 1,368,970 1,754,666 1,960,107 2,165,111 Community Development - - 64,198 7,870 Public Works 2,859,856 6,126,981 3,247,086 3,715,663 Library - - 395,944 2,929,556 Culture and Recreation 903,282 1,120,823 1,439,335 2,101,502 Capital Outlay 305,614 798,183 712,060 535,107 Debt Service Cost of Issuance - - - - Principal Retirement 429,894 643,337 285,701 281,434 Interest and Fiscal Charges 164,500 190,475 154,865 235,875 Total Expenditures 8,424,153 14,543,914 11,562,376 16,460,269 Excess(Deficiency)of Revenues Over(Under)Expenditures (741,081) (1,225,672) (757,263) (2,840,467) Other Financing Sources(Uses) Disposal of Capital Assets - 140,410 4,510 34,114 Adjustment for Bad Debts - - - - Debt Issuance 4,292,365 11,981,000 4,175,000 11,075,000 Accrued Interest on Sale of Bonds - 9,732 3,888 28,667 Bond Premium/(Discount) - 80,400 (21,679) 93,341 Payment to Escrow Agent (1,240,011) - - Transfers In 2,401,002 2,341,022 3,006,973 2,337,829 Transfers Out (2,424,027) 3,458,630) (2,266,475) 1,9321410 3,029,329 11,093,934 4,902,217 11,636,541 Net Change in Fund Balances 2,288,248 9,868,262 4,144,954 8,796,074 Debt Service as a Percentage of Noncapital Expenditures 7.900% 6.500% 4.200% 3.400% * Modified Accrual Basis of Accounting 135 2007 2008 2009 2010 2011 2012 6,100,171 7,966,070 8,350,100 8,694,985 9,254,138 10,020,005 1,610,978 2,164,579 1,350,083 1,910,171 2,479,758 2,906,407 4,958,458 4,508,936 2,476,691 894,871 486,264 336,683 - - - 1,252,904 1,519,004 1,842,620 94,174 118,565 139,875 166,078 228,009 194,256 448,746 320,046 74,761 73,327 6,762 10,388 438,340 989,443 1,344,427 676,539 763,503 667,637 13,650,867 16,067,639 13,735,937 13,668,875 14,737,438 15,977,996 5,000,288 5,652,456 5,065,127 4,590,261 4,724,320 5,501,632 2,589,749 3,015,178 3,160,730 3,260,256 2,886,313 2,849,067 303 553,220 502,929 423,835 395,291 307,053 2,602,247 4,473,822 1,752,822 1,976,664 2,038,458 1,926,169 560,248 797,388 828,294 915,195 975,587 691,525 1,923,584 2,231,553 2,035,413 1,532,422 1,360,244 1,488,018 7,943,295 1,654,695 2,199,602 242,005 376,030 101,133 14,150 - - - - - 205,000 345,000 559,940 849,937 896,544 1,038,254 958,673 768,817 749,703 764,364 733,106 701,809 21,797,537 19,492,129 16,854,560 14,554,939 14,385,893 14,604,660 (8,146,670) (3,424,490) (3,118,623) (886,064) 351,545 1,373,336 86,716 9,081 - - 16,100 - - - (1,016,132) - - 1,500,000 - 937,500 - - - (925,000) - - - - 3,602,435 2,803,008 2,924,616 2,046,452 1,848,135 1,047,727 (2,297,435) (2,262,483) (2,729,087) (1,912,243) _(1,673,227) (1_047,727) 1,880,000 627,241 1,142,110 (881,923) 174,908 16,100 (6,266,670) (2,797,249) (1,976,513) (1.767,987) 526,453 1,389,436 8.020% 7.104% 9.021% 11.227% 11.709% 13.098% 136 UNITED CITY OF YORKVILLE,ILLINOIS Assessed Value and Actual Value of Taxable Property-Last Ten Fiscal Years April 30,2012 (Unaudited) Fiscal Year Tax Ended Levy Residential April 30 Year property Farm 2003 2002 $ 117,982,027 $ 700,520 2004 2003 147,660,675 1,128,633 2005 2004 176,051,368 961,557 2006 2005 228,416,554 1,672,887 2007 2006 316,602,897 2,384,569 2008 2007 399,859,224 2,643,309 2009 2008 440,037,839 2,562,106 2010 2009 444,422,818 2,524,355 2011 2010 407,528,709 2,398,027 2012 2011 367,600,683 2,450,231 Data Source: Office of the County Clerk Note: Property is assess at 33%of actual value. 137 Total Taxable Total Commercial Industrial Railroad Assessed Direct Tax Property Property Property Value Rate $ 40,475,041 $ 5,587,748 $ 12,718 $ 164,758,054 0.725 46,944,380 5,569,563 18,084 201,321,335 0.640 55,516,668 5,809,502 17,382 238,356,477 0.583 68,704,340 6,781,706 17,425 305,592,912 0.514 71,761,771 8,068,081 17,328 398,834,646 0.455 98,576,640 8,541,508 17,328 509,638,009 0.416 117,707,447 6,914,772 17,328 567,239,492 0.427 124,381,958 6,921,977 17,328 578,268,436 0.437 122,304,406 6,820,310 17,328 539,068,780 0.902 112,753,206 7,283,729 17,328 490,105,177 0.705 138 UNITED CITY OF YORKVILLE,ILLINOIS Principal Property Taxpayers- Current Levy Year and Nine Levy Years Ago April 30,2012 (Unaudited) 2011 Levy 2002 Levy Percentage Percentage of Total Village of Total Village Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Taxpayer Value Rank Value Value Rank Value Menard,Inc $ 8,383,239 1 1.71% $ Cannonball LLC 5,753,680 2 1.17% Yorkville Shopping Center 4,418,365 3 0.90% Target Corporation 3,633,144 4 0.74% Wrigley Manufacturing Co.,LLC 3,400,000 5 0.69% 4,106,000 1 2.49% Boombah Properties LLC 2,385,989 6 0.49% Home Depot USA Inc. 2,152,999 7 0.44% Prime Yorkville LLC 2,119,824 8 0.43% York Meadows LLC 1,896,726 9 0.39% 566,900 10 0.34% Raging Waves LLC 1,846,023 10 0.38% First National Bank of DeKalb Trust 3,208,694 2 1.95% Wesley Property Corporation 1,371,300 3 0.83% American National Bank&Trust of Chicago 1,184,547 4 0.72% Bank of Ravenswood 1,046,700 5 0.64% T&D Metal Products Co. 887,560 6 0.54% Yorkville National Bank 788,031 7 0.48% Landmark Center LLP 592,851 8 0.36% Walker Customer Homes,Inc 584,997 9 0.36% 35,989,989 7.34% 14,337,580 8.71% Data Source: Office of the County Clerk 139 UNITED CITY OF YORKVILLE,ILLINOIS Direct and Overlapping Property Tax Rates-Last Ten Levy Years April 30,2012 (Unaudited) See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Direct and Overlapping Property Tax Rates-Last Ten Levy Years April 30,2012 (Unaudited) 2002 2003 2004 City Direct Rates Corporate 0.1990 0.1012 0.0239 Bonds and Interest - - - IMRF 0.0480 0.0612 0.0796 Police Protection 0.0713 0.0750 0.0750 Police Pension 0.1083 0.1028 0.0973 Garbage 0.1151 0.1228 0.1332 Audit 0.0113 0.0098 0.0062 Liability Insurance 0.0613 0.0562 0.0525 Social Security 0.0982 0.1000 0.1069 School Crossing Guard 0.0034 0.0047 0.0042 Unemployment Insurance 0.0089 0.0058 0.0038 Total Direct Rates 0.7248 0.6395 0.5826 Overlapping Rates Kendall County 0.6920 0.6481 0.6194 Kendall County Forest Preserve 0.0219 0.0403 0.0369 Bristol Township 0.4253 0.3886 0.3800 Bristol-Kendall Fire District 0.4231 0.4011 0.5940 Yorkville-Bristol Sanitary District 0.0631 0.0547 0.0486 Yorkville Community Unit School District#115 4.4780 4.2383 4.0829 Waubonsee Community College District#516 0.4043 0.4105 0.4104 Yorkville Public Library 0.1426 0.1500 0.1500 Total Direct and Overlapping Rates 7.3751 6.9711 6.9048 Data Source: Office of the County Clerk Notes: (1)Rates are per$1,000 of Assessed Value (2)Representative tax rates for other government units are from Bristol Township 140 2005 2006 2007 2008 2009 2010 2011 0.0120 0.0142 0.0564 0.1329 0.1138 0.1472 0.2108 - - - - - 0.4105 0.1477 0.0617 0.0725 0.0968 0.0724 0.0778 0.0804 0.0918 0.0750 0.0788 0.0699 0.0550 0.0584 0.0620 0.0714 0.0819 0.0690 0.0589 0.0573 0.0583 0.0670 0.0900 0.1220 0.0524 - - - - - 0.0077 0.0081 0.0070 0.0073 0.0095 0.0098 0.0082 0.0390 0.0404 0.0391 0.0387 0.0583 0.0615 0.0082 0.1048 0.1084 0.0771 0.0541 0.0528 0.0546 0.0612 0.0062 0.0065 0.0047 0.0043 0.0042 0.0044 0.0051 0.0033 0.0044 0.0065 0.0047 0.0043 0.0045 0.0102 0.5136 0.4547 0.4164 0.4267 0.4374 0.9019 0.7046 0.6156 0.5925 0.5595 0.5724 0.5734 0.6396 0.6999 0.0335 0.0299 0.1292 0.0966 0.0944 0.1041 0.1205 0.3500 0.3122 0.2906 0.2921 0.2963 0.3246 0.3693 0.5468 0.5484 0.5738 0.5896 0.6007 0.6734 0.7176 0.0385 0.0339 0.0291 - - - - 4.3156 4.4474 4.4474 4.5923 4.6973 5.2767 5.9101 0.3968 0.4005 0.3924 0.3990 0.4037 0.4115 0.4702 0.1500 0.3697 0.2210 0.2099 0.2172 0.2589 0.3042 6.9604 7.1892 7.0594 7.1786 7.3204 8.5907 9.2964 141 UNITED CITY OF YORKVILLE,ILLINOIS Property Tax Levies and Collections-Last Ten Fiscal Years April 30,2012 (Unaudited) Fiscal Taxes Collected within the Collections Year Tax Levied for Fiscal Year of the Levy in Total Collections to Date Ended Levy the Fiscal Percentage Subsequent Percentage April 30 Year Year Amount of Levy Years Amount of Levy 2004 2002 1,194,170 1,190,539 99.70% - 1,190,539 99.70% 2005 2003 1,287,453 1,283,911 99.72% - 1,283,911 99.72% 2006 2004 1,388,667 1,387,085 99.89% - 1,387,085 99.89% 2007 2005 1,569,528 1,566,118 99.78% - 1,566,118 99.78% 2008 2006 1,813,501 1,814,308 100.04% - 1,814,308 100.04% 2009 2007 2,122,133 2,101,984 99.05% - 2,101,984 99.05% 2010 2008 2,420,411 2,407,483 99.47% - 2,407,483 99.47% 2011 2009 2,529,057 2,521,570 99.70% - 2,521,570 99.70% 2012 2010* 4,862,185 4,849,681 99.74% - 4,849,681 99.74% 2013 2011* 3,452,742 - - - - - Data Source: Office of the County Treasurer * The 2010 and 2011 tax levy extended amount includes bonds and interest in the amount of$2,212,770 and$723,689,respectively,that were previously abated. ** Includes property taxes collected in the current year that may be attributable to prior years. These collections, if any, are immaterial as 99%or greater of the current year's tax levy has historically been collected during the respective fiscal year.Additionally, information to associate any non-current tax collections to a specific tax levy is not readily available. Note: Property in the City is reassessed each year.Property is assess at 33%of actual value. 142 UNITED CITY OF YORKVILLE,ILLINOIS Estimate of Taxable Sales by Category-Last Ten Calendar Years April 30,2012(Unaudited) See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Estimate of Taxable Sales by Category-Last Ten Calendar Years April 30,2012 (Unaudited) 2002 2003 2004 General Merchandise* $ - - Food 208,251 306,587 358,048 Drinking and Eating Places 101,681 122,500 148,652 Apparel* - - Furniture&H.H. &Radio 24,870 31,809 38,194 Lumber,Building Hardware 565,386 893,191 1,131,354 Automobile and Filling Stations 117,991 107,890 78,129 Drugs and Miscellaneous Retail 124,953 171,648 188,871 Agriculture and All Others 216,568 128,800 158,624 Manufacturers 31,065 40,198 56,306 Total 1,394,595 1,812,913 2,169,045 City Direct Sales Tax Rate 1.00% 1.00% 1.00% Data Source: Illinois Department of Revenue-Local Tax Allocation Division Data available for calendar year only. * Data by category is not available from the State of Illinois for categories with less than four taxpayers. However,they are included in the totals. Per the State of Illinois,there must not have been four taxpayers during the year 2011 through 2006. 143 2005 2006 2007 2008 2009 2010 2011 - - 51,257 276,566 449,732 508,825 555,129 353,518 376,442 390,544 326,495 276,477 258,675 262,556 171,582 203,071 214,845 230,623 236,676 248,772 268,418 - - 4,228 19,792 52,413 58,032 68,320 44,865 44,882 43,654 26,443 15,300 21,282 - 1,288,827 556,171 854,375 715,491 347,804 359,245 3525669 82,376 109,129 109,474 143,432 164,330 187,309 194,135 219,702 969,694 522,118 347,137 372,802 562,570 603,718 199,207 274,340 284,907 250,300 175,964 53,410 58,065 109,375 124,549 111,043 167,006 302,537 323,334 191,287 2,479,311 2,662,379 2,586,447 2,503,286 2,394,036 2,581,452 2,554,297 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 144 UNITED CITY OF YORKVILLE,ILLINOIS Direct and Overlapping Sales Tax Rates-Last Ten Fiscal Years April 30,2012 (Unaudited) Fiscal Year Local City County Total Ended State Sales Tax Non-Home Rule County Public Safety Sales Tax April 30 Sales Tax to City Sales Tax* Sales Tax Property Rate 2003 5.00% 1.00% 0.00% 0.25% 0.50% 6.75% 2004 5.00% 1.00% 0.00% 0.25% 0.50% 6.75% 2005 5.00% 1.00% 0.00% 0.25% 0.50% 6.75% 2006 5.00% 1.00% 0.00% 0.25% 0.50% 6.75% 2007 5.00% 1.00% 0.00% 0.25% 0.50% 6.75% 2008 5.00% 1.00% 0.00% 0.25% 1.00% 7.25% 2009 5.00% 1.00% 0.00% 0.25% 1.00% 7.25% 2010 5.00% 1.00% 0.00% 0.25% 1.00% 7.25% 2011 5.00% 1.00% 0.00% 0.25% 1.00% 7.25% 2012 5.00% 1.00% 1.00% 0.25% 1.00% 8.25% Data Source: Illinois Department of Revenue *Non-Home Rule Sales Tax was implemented on January 1, 2012. The above tax rates are for General Merchandise. 145 UNITED CITY OF YORKVILLE,ILLINOIS Ratios of Outstanding Debt by Type-Last Ten Fiscal Years April 30,2012 (Unaudited) See Following Page UNITED CITY OF YORKVILLE,ILLINOIS Ratios of Outstanding Debt by Type-Last Ten Fiscal Years April 30,2012 (Unaudited) Governmental Activities General General Obligation and Obligation and Alternative Alternative Fiscal Revenue Source Debt Loans Other Revenue Source Year Bonds Certificates Payable * Commitments Bonds 2003 $ 625,000 $ 1,280,000 $ 2,259,209 $ 1,890 $ - 2004 575,000 1,235,000 1,756,872 1,890 3,500,000 2005 4,045,000 1,835,000 1,576,171 1,890 3,500,000 2006 15,065,000 1,735,000 1,449,737 1,890 16,680,000 2007 16,475,000 695,000 106,890 19,540,000 2008 16,255,000 570,000 450,000 106,890 19,300,000 2009 15,945,000 430,000 1,277,560 106,890 19,070,000 2010 15,365,000 285,000 1,152,623 1,890 18,855,000 2011 14,715,000 190,000 1,001,079 1,890 18,605,000 2012 13,925,000 95,000 847,825 1,890 18,175,000 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) See the Schedule of Demographic and Economic Statistics for personal income and population data. * IEPA Loan L17-013000 and L17-115300 were reported as Governmental Activities prior to Fiscal Year 2007. N/A-Information not available 146 Businesss-Type Activities Percentage IEPA Total of Debt Loans Other Primary Personal Per Certificates Payable Commitments Government Income(1) Capita(1) $ 2,992,684 $ - $ - $ 7,158,783 2.14% $ 1,157 11,571,859 - - 18,640,621 5.45% 2,121 11,617,428 - 22,575,489 6.30% 2,569 11,534,594 - - 46,466,221 12.37% 4,147 10,423,461 2,752,666 1,319,742 51,312,759 12.75% 4,580 10,198,112 3,062,837 3,114,694 53,057,533 12.50% 4,736 9,932,125 2,884,366 2,670,505 52,316,446 12.03% 3,107 9,571,912 2,686,846 2,523,422 50,441,693 12.34% 2,996 9,064,112 2,483,882 2,296,958 48,357,921 11.51% 2,858 8,460,000 2,275,320 2,065,958 45,845,993 10.60% 2,709 147 UNITED CITY OF YORKVILLE,ILLINOIS Ratios of General Bonded Debt Outstanding-Last Ten Fiscal Years April 30,2012 (Unaudited) General Percentage of Obligation and Total Taxable Alternative Less: Amounts Assessed Fiscal Revenue Source Available in Value of Per Year Bonds Debt Service Total Property(1) Capita(2) 2003 $ 625,000 $ - $ 625,000 0.38% $ 100.99 2004 4,075,000 - 4,075,000 2.02% 463.65 2005 7,545,000 - 7,545,000 3.17% 858.46 2006 31,745,000 - 31,745,000 10.39% 2,833.36 2007 36,015,000 - 36,015,000 9.03% 3,214.48 2008 35,555,000 - 35,555,000 6.98% 3,173.42 2009 35,015,000 - 35,015,000 6.17% 2,079.52 2010 34,220,000 - 34,220,000 5.92% 2,032.31 2011 33,320,000 578,443 32,741,557 6.07% 1,934.97 2012 32,100,000 - 32,100,000 6.55% 1,897.05 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) See the Schedule of Assessed Value and Actual Value of Taxable Property for property value data. (2) See the Schedule of Demographic and Economic Statistics for personal income and population data. 148 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Direct and Overlapping Governmental Activities Debt April 30,2012 (Unaudited) (2) Percentage of (3) Debt City's (1) Applicable Share of Governmental Unit Gross Debt to City * Debt United City of Yorkville $ 13,925,000 100.000% $ 13,925,000 Overlapping Debt County of Kendall(4) 44,218,762 16.800% 7,428,752 Forest Preserve District of Kendall County 48,590,000 16.800% 8,163,120 Yorkville Community Unit School District#115 80,304,956 58.650% 47,098,857 Waubonsee Community College District#516 74,192,892 5.390% 3,998,997 Plano Community Unit School District#88 28,536,850 0.290% 82,757 Newark Community Consolidated School District#66 1,165,000 0.310% 3,612 Total Overlapping Debt 277,008,460 66,776,094 Total Direct and Overlapping Debt 290,933,460 80,701,094 Data Source: Kendall County Tax Extension Department * Determined by ratio of assessed valuation of property subject to taxation in the City to valuation of property subject to taxation in overlapping unit. Notes: (1)As of May 14, 2012. (2)Percentages are based on 2010 EAV's,the latest available (3)The United City of Yorkville has $92,905,000 in outstanding non-committal debt which is expected to be paid from sources other than City revenues (4)Includes Public Building Commission 149 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Legal Debt Margin-Last Ten Fiscal Years April 30,2012 (Unaudited) 2003 2004 2005 2006 Legal Debt Limit $ 14,210,382 17,363,965 20,558,246 26,357,389 Total Net Debt Applicable to Limit 4,272,684 12,806,859 13,452,428 20,519,594 Legal Debt Margin 9,937,698 4,557,106 7,105,818 5,837,795 Total Net Debt Applicable to the Limit as a Percentage of Debt Limit 30.07% 73.76% 65.44% 77.85% 150 2007 2008 2009 2010 2011 2012 34,399,488 43,956,278 48,924,406 49,875,653 46,494,682 42,271,572 19,868,461 19,518,112 19,037,125 18,356,912 17,529,112 24,860,000 14,531,027 24,438,166 29,887,281 31,518,741 28,965,570 17,411,572 57.76% 44.40% 38.91% 36.81% 37.70% 58.81% Legal Debt Margin Calculation for Fiscal Year 2012 Assessed Value $ 490,105,177 Bonded Debt Limit- 8.625% of Assessed Value 42,271,572 Amount of Debt Applicable to Limit 24,860,000 Legal Debt Margin 17,411,572 151 UNITED CITY OF YORKVILLE,ILLINOIS Pledged-Revenue Coverage-Last Ten Fiscal Years Governmental Activities April 30,2012 (Unaudited) Incremental Municipal Motor Municipal Net Fiscal Property Utility Fuel Sales Available Debt Service Year Tax Tax Tax Tax Revenue Principal Interest Coverage 2003 $ 10,599 $ - $ 183,908 $ - $ 194,507 $ - $ 18,341 10.61 2004 30,661 - 199,973 - 230,634 50,000 25,793 3.04 2005 34,089 - 266,318 - 300,407 55,000 24,293 3.79 2006 70,997 - 266,560 2,548,784 2,886,341 55,000 124,045 16.12 2007 130,078 696,096 291,666 2,676,261 3,794,101 90,000 426,142 7.35 2008 177,205 933,623 328,650 2,506,434 3,945,912 220,000 317,662 7.34 2009 215,853 922,095 307,882 2,500,285 3,946,115 235,000 308,801 7.26 2010 222,927 833,669 434,263 2,446,099 3,936,958 405,000 299,239 5.59 2011 234,718 873,999 425,971 2,569,233 4,103,921 425,000 283,604 5.79 2012 263,240 828,426 417,416 2,552,483 4,061,565 440,000 267,104 5.74 Notes: Details regarding the City's outstanding debt can be found in the Notes to the Financial Statements. Series 2002 Bonds are payable from Motor Fuel Taxes and incremental taxes, if any, from the Fox Industrial Park Area of the City;the Series 2005 Bonds are payable from revenues from Sales Taxes; and the Series 2005A Bonds are payable from Utility Taxes 152 UNITED CITY OF YORKVILLE,ILLINOIS Pledged-Revenue Coverage-Last Ten Fiscal Years Business-Type Activities April 30,2012(Unaudited) Water and Less: State Non-Home Net Fiscal Sewer Operating Income Rule Available Debt Service Year Revenues Expenses Tax Sales Tax Revenue Principal Interest Coverage 2003 $ - $ - $ - $ $ - $ - $ - $ N/A 2004 - - - - _ - - N/A 2005 12,666,654 8,336,791 612,425 - 4,942,288 - 100,196 49.33 2006 6,133,618 3,271,081 679,842 - 3,542,379 120,000 150,437 13.10 2007 4,326,932 2,696,903 1,040,678 - 2,670,707 160,000 708,001 3.08 2008 4,259,945 2,528,710 1,053,292 - 2,784,527 240,000 777,258 2.74 2009 5,278,990 2,339,379 1,004,980 - 3,944,591 230,000 789,840 3.87 2010 3,738,010 1,978,482 1,277,889 - 3,037,417 235,000 813,634 2.90 2011 4,020,017 1,895,466 1,315,321 - 3,439,872 250,000 804,306 3.26 2012 5,891,708 2,776,270 1,444,426 410,327 4,970,191 260,000 793,668 4.72 Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. Water and Sewer revenues exelude capital contributions and dewveloper donations. Operating expenses do not include depreciation or amortization expenses. 153 UNITED CITY OF YORKVILLE,ILLINOIS Demographic and Economic Statistics-Last Ten Calendar Years April 30,2012 (Unaudited) Per Capita School Calendar Population Personal Personal Median Enrollment Unemployment Year (1) Income(4) Income(4) Age(1) (2) Rate(3) 2002 6,189 $ 334,794,193 $ 36,367 33.2 2,450 6.90% 2003 8,789 341,828,714 37,021 33.2 2,615 6.60% 2004 8,789 358,599,883 38,723 33.2 2,864 6.30% 2005 11,204 375,514,878 40,481 33.2 3,172 5.30% 2006 11,204 402,538,733 43,294 33.2 3,561 4.30% 2007 11,204 424,522,760 45,466 33.2 4,270 5.20% 2008 16,838 434,960,364 46,349 33.2 4,774 7.50% 2009 16,838 408,689,885 43,342 33.2 5,105 11.30% 2010 16,921 420,050,647 44,344 32.4 5,283 9.60% 2011 16,921 432,442,141 45,488 32.4 5,426 10.10% N/A-Not Available Data Source: (1) U.S. Census (2) Data provided by School District Administrtive Offices (3) Illinois Department of Employment Security,Economic Information and Analysis (4) U.S.Bureau of Economic Analysis: Chicago-Naperville-Joliet Metropolitan Statistical Area 154 UNITED CITY OF YORKVILLE,ILLINOIS Principal Employers-Current Fiscal Year and Nine Fiscal Years Ago April 30,2012 (Unaudited) 2011 Calendar Year 2002 Calendar Year Percentage Percentage of Total of Total City City Employer Employees Rank Employment Employees Rank Employment Raging Waves(Seasonal) $ 450 1 2.70% $ Wrigley Manufacturing Co. 335 2 2.00% 500 1 8.10% Super Target 180 3 1.10% Mendards Mega Store 140 4 0.80% 120 2 1.90% Jewel/Osco 130 5 0.80% 80 4 1.30% Newlywed Foods 130 5 0.80% 115 3 1.90% Kohl's 115 6 0.70% Boombah, Inc 90 7 0.50% Hillside Health Care Center 90 7 0.50% Home Depot 85 8 0.50% Wheatland Title 65 9 0.40% Marshalls 50 10 0.30% F.E. Wheaton 80 4 1.30% Brenart Eye Clinic 50 5 0.80% Old Second Bank 50 5 0.80% Castle Bank 40 6 0.60% Cascade Water Works Mfg. Co, 40 6 0.60% C,Insulation,Inc 40 6 0.60% Bristol Equipment Co. 25 7 0.40% G.H. Haws&Assoc. 25 7 0.40% Alphs Precision 20 8 0.30% Waste Technology, Inc. 20 8 0.30% 1,860 11.10% 1,205 19.30% Data Source: City Economic Development Corporation Records and Illinois Manufacturers Directory. 155 UNITED CITY OF YORKVILLE,ILLINOIS Full-Time and Part-Time Equivalent Government Employees by Function-Last Ten Fiscal Years April 30,2012 (Unaudited) 2003 2004 2005 Full Time General Government Administration 7 8 12 Finance N/A N/A N/A Community Relations N/A N/A N/A Engineering 3 4 5 Community Development N/A N/A N/A Public Safety Police Officers 17 21 23 Civilians 2 2 3 Public Works Streets 3 4 4 Water 5 5 6 Sewer 1 1 2 Culture&Recreation Parks 2 2 9 Recreation 4 5 6 Library 3 3 3 Part Time General Government Administration 4 1 3 Finance N/A N/A N/A Community Relations N/A N/A N/A Engineering 1 - - Community Development N/A N/A N/A Public Safety Police Officers 4 1 5 Civilians 3 3 3 Public Works Water e _ 1 Culture&Recreation Parks 4 4 6 Recreation 6 7 11 Library 13 11 11 Total 82 82 113 Data Source: City Human Resource Department N/A-Not Available 156 2006 2007 2008 2009 2010 2011 2012 13 15 9 7 5 4 4 N/A N/A 6 6 5 4 4 N/A N/A N/A 1 1 - - 5 5 6 7 4 3 N/A 4 6 5 4 3 2 24 28 29 30 27 25 25 3 4 5 5 5 3 3 5 5 5 5 6 5 5 6 6 6 6 6 6 5.5 4 4 4 3 4 3 3.5 7 9 9 9 8 8 8 6 7 7 7 6 4 4 4 4 4 5 5 5 5 1 2 1 - - - - N/A N/A N/A - - - N/A N/A N/A 1 - N/A N/A N/A 3 1 3 2 2 3 5 4 7 7 7 6 6 7 6 5 5 l 2 2 3 18 27 33 29 38 40 40 12 31 35 33 33 30 30 121 164 180 169 168 155 155 157 UNITED CITY OF YORKVILLE,ILLINOIS Operating Indicators by Function/Program-Last Ten Fiscal Years April 30,2012 (Unaudited) 2003 2004 2005 2006 Police Arrests Made 1,253 1,168 1,308 1,536 Parking Violations N/A N/A N/A N/A Traffic Violations 5,471 5,692 6,960 2,848 Reports Taken 1,648 2,251 2,598 3,006 Calls for Service 9,947 10,616 11,000 13,435 Community Development Permits Issued 951 1,089 1,571 1,395 Public Works Street Resurfacing(Miles) 2.70 3.84 2.92 - Snow and Ice Control(Tons of Salt) N/A N/A N/A N/A Pothole Repairs(Tons of Asphalt) N/A N/A N/A N/A Water Number of Accounts 2,950 3,336 3,766 4,376 Total Annual Consumption(Cubic Feet) N/A N/A N/A N/A Average Daily Consumption(Cubic Feet) N/A N/A N/A N/A Data Source: Various City Departments * Police information is presented on a calendar year basis. Operating indicators for 2012 are thru June. N/A-Not Available 158 2007 2008 2009 2010 2011 2012 1,506 1,891 1,732 657 531 291 N/A N/A N/A 845 918 659 6,610 9,571 10,891 4,436 3,729 2,234 3,290 3,479 3,302 2,798 2,236 914 15,031 17,523 18,614 13,533 12,170 6,200 1,420 1,173 725 593 570 566 - 2.99 - - - - 991.48 2,448.75 2,274.78 2,213.00 1,900.03 1,986.36 19.87 325.21 52.18 246.05 226.96 286.43 5,129 5,669 5,862 5,969 6,051 5,947 N/A N/A 59,363,940 59,485,277 62,574,451 59,828,300 N/A N/A 162,641 162,973 171,437 163,913 159 UNITED CITY OF YORKVILLE,ILLINOIS Capital Asset Statistics by Function/Program-Last Ten Fiscal Years April 30,2012 (Unaudited) 2003 2004 2005 Public Safety Police Stations 1.00 1.00 1.00 Patrol Units N/A N/A N/A Public Works Streets(Miles) 33.71 36.28 36.28 Traffic Signals 16.00 16.00 17.00 Water Water Mains(Miles) 29.05 29.05 29.05 Fire Hydrants 813 852 852 Sewer Sanitary Sewers(Miles) 32.38 33.36 34.21 Lift Stations 2.00 2.00 3.00 Storm Sewers(Miles) 31.56 35.53 36.54 Data Source: Various City Departments N/A-Not Available 160 2006 2007 2008 2009 2010 2011 2012 1.00 1.00 1.00 1.00 1.00 1.00 1.00 N/A N/A N/A N/A 23.00 24.00 19.00 36.28 41.56 44.29 45.49 56.00 59.56 60.79 17.00 19.00 26.00 26.00 26.00 26.00 26.00 38.80 41.56 46.64 47.37 58.85 59.88 61.97 906 929 989 1,001 1,188 1,207 1,239 34.88 37.88 42.71 43.01 53.43 54.25 55.48 3.00 4.00 5.00 5.00 7.00 7.00 7.00 40.72 48.17 54.71 55.65 68.90 69.63 72.91 161 UNITED CITY OF YORKVILLE,ILLINOIS New Permits and Construction Values-Last Ten Calendar Years April 30,2012 (Unaudited) Commercial Residential Construction Residential Construction Construction Single-Family Multi-Family Total Calendar Permits Construction Permits Construction Permits Construction Permits Construction Year Issued Value Issued Value Issued Value Issued Value 2003 34 $ N/A 360 $ N/A 22 $ N/A 416 $ N/A 2004 21 N/A 470 N/A 3 N/A 494 N/A 2005 42 19,816,700 508 90,925,761 105 16,132,690 655 126,875,151 2006 42 27,155,000 448 77,019,310 275 52,593,360 765 156,767,670 2007 62 67,661,597 282 51,887,148 137 20,854,148 481 140,402,893 2008 39 12,776,625 105 18,993,634 52 10,788,180 196 42,558,439 2009 19 11,122,644 56 13,229,042 8 1,600,000 83 25,951,686 2010 11 445,727 43 12,155,740 6 529,607 60 13,131,074 2011 6 4,742,704 43 6,285,744 - - 49 11,028,448 2012* 4 300,000 47 7,592,206 - - 51 7,892,206 Data Source: City Records * Indlues permits issued through August 31, 2012. N/A-Information not available. 162 0 CITY Reviewed By: Agenda Item Number d Legal ❑ `1 06 Legal CA#1 ESL -� 1836 Engineer ❑ City Administrator ❑ Tracking Number 0 —� Human Resources ❑ �� Community Development ❑ K-44 Police ❑ CC 2012-71 Public Works ❑ Agenda Item Summary Memo Title: Bill Payments - $632,908.05 Meeting and Date: City Council -October 5, 2012 Synopsis: Approval of bill payments. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514003 AACVB AURORA AREA CONVENTION 083112-ALL 09/26/12 01 ADMIN SERVICES-AUGUST ALL 01-640-54-00-5481 27.24 02 SEASON HOTEL TAX ** COMMENT ** INVOICE TOTAL: 27.24 * 083112-HAMPTON 09/25/12 01 ADMIN SERVICES-AUGUST HAMPTON 01-640-54-00-5481 3,372.83 02 INN HOTEL TAX ** COMMENT ** INVOICE TOTAL: 3,372.83 * 083112-SUPER 09/10/12 01 ADMIN SERVICES-AUGUST 2012 01-640-54-00-5481 1,430.69 02 SUPER 8 HOTEL TAX ** COMMENT ** INVOICE TOTAL: 1, 430.69 * CHECK TOTAL: 4,830.76 514004 ALFORDR RICHARD ALFORD, PH.D. 090712 09/07/12 01 POLICE-POST OFFER PSYCH 01-210-54-00-5411 300.00 02 FITNESS FOR DUTY EVALUATION ** COMMENT ** INVOICE TOTAL: 300.00 CHECK TOTAL: 300.00 514005 ARAMARK ARAMARK UNIFORM SERVICES 610-7715552 09/18/12 01 STREETS-UNIFORMS O1 410-56-00-5600 20.18 02 WATER OP-UNIFORMS 51 510-56-00-5600 20.18 03 SEWER OP-UNIFORMS 52-520-56-00-5600 20.18 INVOICE TOTAL: 60.54 610-7725088 09/25/12 01 STREETS-UNIFORMS 01-410-56 00-5600 23.43 02 WATER OP-UNIFORMS 51 510-56 00-5600 23.42 03 SEWER OP-UNIFORMS 52 520-56 00-5600 23.42 INVOICE TOTAL: 70.27 CHECK TOTAL: 130.81 -1- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----------------------------------------------------------------------------------------------- 514006 ATTINTER AT&T INTERNET SERVICES 842804266-8-0912 09/09/12 01 ADMIN-T.1 SERVICE 01-110-54-00-5440 968.79 INVOICE TOTAL: 968.79 CHECK TOTAL: 968.79 514007 AUTOSP AUTOMOTIVE SPECIALTIES, INC. 18712 09/13/12 01 WATER OP-REPLACE TIE ROD, 51-510-54-00-5495 4,381.50 02 BALL JOINTS, SHOCKS, PINION ** COMMENT ** 03 SEAL, SERPENTINE BELT, PVC ** COMMENT ** 04 VALVE, SPARK PLUGS, BRAKES ** COMMENT ** INVOICE TOTAL: 4,381.50 18719 09/19/12 01 WATER OP-WIPER BLADES & 51-510-54-00-5495 124.02 02 DIAGNOSTIC CHECK ** COMMENT ** INVOICE TOTAL: 124.02 259 09/21/12 01 ADMIN SERVICES-STORM DAMAGED 01-640-56-00-5625 3,290.04 02 VEHICLE REPAIR ** COMMENT ** INVOICE TOTAL: 3,290.04 260 09/19/12 01 ADMIN SERVICES-STORM DAMAGED 01-640-56-00-5625 1, 894.78 02 VEHICLE REPAIRS ** COMMENT ** INVOICE TOTAL: 1, 894.78 CHECK TOTAL: 9,690.34 514008 BATTERYS BATTERY SERVICE CORPORATION 226116 09/21/12 01 STREETS-BATTERY 01-410-54-00-5495 92.95 INVOICE TOTAL: 92.95 CHECK TOTAL: 92.95 514009 BEHRD DAVID BEHRENS -2- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------------------------------------- -- 514009 BEHRD DAVID BEHRENS 100112 10/01/12 01 SEWER OP-SEPTEMBER 2012 MOBILE 52-520-54-00-5440 45.00 02 EMAIL REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 514010 BPAMOCO BP AMOCO OIL COMPANY 35796457 09/24/12 01 POLICE-GASOLINE 01-210-56-00-5695 303.23 INVOICE TOTAL: 303.23 * CHECK TOTAL: 303.23 514011 BRENNTAG BRENNTAG MID-SOUTH, INC. BMS242868 06/18/12 01 WATER OP-CHEMICALS 51-510-56-00-5638 2,095.50 INVOICE TOTAL: 2, 095.50 * CHECK TOTAL: 2, 095.50 514012 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0815C 09/15/12 01 ADMIN ADMIN LINES 01-1.10-54-00-5440 213.47 02 ADMIN CITY HALL NORTEL 01-110-54-00-5440 278.11 03 POLICE-CITY HALL NORTEL 01-210-54-00-5440 278.11 04 WATER OP-CITY HALL NORTEL 51-510-54-00-5440 278.10 05 WATER OP-PUBLIC WORKS LINES 51-510- 54-00-5440 1,270.27 06 POLICE-POLICE LINES 01-210-54-00-5440 658.64 07 POLICE-CITY HALL FIRE 01-210 54 00-5440 70.17 08 ADMIN-CITY HALL FIRE 01-110-54-00-5440 70.17 INVOICE TOTAL: 3, 117.04 CHECK TOTAL: 3,117.04 514013 CAMBRIA CAMBRIA SALES COMPANY INC. -3- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----------------------------------------------------------------------------------------------------------- 514013 CAMBRIA CAMBRIA SALES COMPANY INC. 32855 09/10/12 01 SEWER OP-PAPER TOWEL 52-520-56-00-5620 55.50 INVOICE TOTAL: 55.50 * 32861 09/10/12 01 ADMIN-TOILET TISSUE 01-110-56-00-5610 77.16 INVOICE TOTAL: 77.16 * CHECK TOTAL: 132.66 514014 CARGILL CARGILL, INC 2900724652 09/07/12 01 WATER OP-BULK ROCK SALT 51-510-56-00-5638 2,710.06 INVOICE TOTAL: 2,710.06 CHECK TOTAL: 2, 710.06 514015 CNASURET CNA SURETY 0601 15194788N-12 08/31/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220113N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220118N-12 09/24/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220122N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220125N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220126N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * -4- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------- 514015 CNASURET CNA SURETY 0601 15220130N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220134N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220142N -12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220152N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220158N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220168N 12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220172N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220173N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220176N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220182N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220272N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56 00 5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220278N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * -5- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------- 514015 CNASURET CNA SURETY 0601 15220280N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15220287N 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15221878N-12 09/14/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15223635N-12 09/07/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15223638N 09/07/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 0601 15224225N-12 09/07/12 01 POLICE NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 060115220165N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * 060115220180N-12 09/14/12 01 POLICE-NOTARY RENEWAL 01-210-56-00-5620 30.00 INVOICE TOTAL: 30.00 * CHECK TOTAL: 780.00 514016 COMED COMMONWEALTH EDISON 4035113167-0812 09/13/12 01 STREETS-4402 ROSENWINKLE 01-410-54-00-5480 34.35 02 WEATHER SIREN ** COMMENT ** INVOICE TOTAL: 34.35 * 6963019021-0912 09/13/12 01 STREETS-LIGHTS 01-410-54-00-5480 23.42 INVOICE TOTAL: 23.42 * -6- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --------------------------------------------------------------------------------------------------------------------------------------- 514016 COMED COMMONWEALTH EDISON 8344010026-0912 09/20/12 01 STREETS-LIGHTS 01-410-54-00-5480 233.07 INVOICE TOTAL: 233.07 CHECK TOTAL: 290.84 514017 DAVEAUTO DAVID L CHELSEN 19744 09/19/12 01 POLICE-SQUAD REPAIR 01-210-54-00-5495 672.00 INVOICE TOTAL: 672.00 CHECK TOTAL: 672.00 514018 DEPO DEPO COURT REPORTING SVC, INC 15571 09/14/12 01 POLICE-AUGUST 15 ADMIN HEARING 01-210-54-00-5467 175.00 INVOICE TOTAL: 175.00 15572 09/14/12 01 POLICE-AUGUST 22 ADMIN HEARING 01-210-54-00-5467 175.00 INVOICE TOTAL: 175.00 15573 09/14/12 01 POLICE-AUGUST 29 ADMIN HEARING 01-210-54-00-5467 175.00 INVOICE TOTAL: 175.00 15574 09/14/12 01 POLICE-SEPTEMBER 5 ADMIN 01-210-54-00-5467 175.00 02 HEARING ** COMMENT ** INVOICE TOTAL: 175.00 15575 09/14/12 01 POLICE SEPTEMBER 12 ADMIN 01-210-54-00-5467 175.00 02 HEARING ** COMMENT ** INVOICE TOTAL: 175.00 CHECK TOTAL: 875.00 514019 DIGITAL DIGITAL SAFETY TECHNOLOGIES -7- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514019 DIGITAL DIGITAL SAFETY TECHNOLOGIES 21369 09/13/12 01 POLICE-ANTENNA 01-210-54-00-5495 20.00 INVOICE TOTAL: 20.00 CHECK TOTAL: 20.00 514020 EEI ENGINEERING ENTERPRISES, INC. 51237 07/27/12 01 ADMIN SERVICES-HEARTLAND 01-640-54-00-5465 978.50 02 COMMERCIAL CENTER SANITARY ** COMMENT ** 03 SEWER EXTENSION ** COMMENT ** INVOICE TOTAL: 978.50 INVOICE 4 08/29/12 01 CW CAPITAL-RIVER ROAD BRIDGE 23-230-60-00-6075 3, 145.42 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 3,145.42 CHECK TOTAL: 4, 123.92 514021 EXELON EXELON ENERGY 100587500110 09/20/12 01 WATER OP 3299 LEHMAN CROSSING 51-510-54-00-5480 5,240.41 INVOICE TOTAL: 5,240.41 CHECK TOTAL: 5,240.41 514022 EYEMED FIDELITY SECURITY LIFE INS. 100112 10/01/12 01 ADMIN-OCTOBER VISION INSURANCE 01-110-52-00-5224 44.42 02 ADMIN-OCTOBER ELECTED OFFICIAL 01-110-52-00-5238 58.55 03 VISION INSURANCE ** COMMENT ** 04 FINANCE-OCTOBER VISION 01-120-52-00-5224 26.98 05 INSURANCE ** COMMENT ** 06 POLICE-OCTOBER VISION 01-210-52-00-5224 310.93 07 INSURANCE ** COMMENT ** -8- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- 514022 EYEMED FIDELITY SECURITY LIFE INS. 100112 10/01/12 08 COMM/DEV-OCTOBER VISION 01-220-52-00-5224 31.57 09 INSURANCE ** COMMENT ** 10 STREETS-OCTOBER VISION 01-410-52-00-5224 58.55 11 INSURANCE ** COMMENT ** 12 ADMIN SERVICES-OCTOBER RETIREE 01-640-52-00-5242 48.19 13 OCTOBER INSURANCE ** COMMENT ** 14 PARKS-OCTOBER VISION INSURANCE 79-790-52-00-5224 70.16 15 RECREATION-OCTOBER VISION 79-795-52-00-5224 24.65 16 INSURANCE ** COMMENT ** 17 WATER OP-OCTOBER VISION 51-510-52-00-5224 66.91 18 INSURANCE ** COMMENT ** 19 SEWER OP-OCTOBER VISION 52-520-52-00-5224 35.98 20 INSURANCE ** COMMENT ** 21 LIBRARY-OCTOBER VISION 82-820-52-00-5224 53.60 22 INSURANCE ** COMMENT ** INVOICE TOTAL: 830.49 * CHECK TOTAL: 830.49 514023 FIRST FIRST PLACE RENTAL 225855-1 06/29/12 01 STREETS-CONCRETE SAW RENTAL 01-410-56-00-5630 99.00 INVOICE TOTAL: 99.00 * 229167-1 09/28/12 01 LAND CASH-LIGHT POLES AT 72-720-60-00-6036 119.60 02 RAINTREE B ** COMMENT ** INVOICE TOTAL: 119.60 * CHECK TOTAL: 218.60 514024 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT 100112 10/01/12 01 ADMIN SERVICES-4TH QUARTER 01-640-52-00-5230 1,325.11 - 02 PROGRAM FEES ** COMMENT ** -9- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------ 514024 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT 100112 10/01/12 03 LIBRARY-4TH QUARTER PROGRAM 82-820-52-00-5230 120.46 04 FEES ** COMMENT ** 05 WATER OP-4TH QUARTER PROGRAM 51-510-52-00-5230 156.60 06 FEES ** COMMENT ** 07 SEWER OP-4TH QUARTER PROGRAM 52-520-52-00-5230 84.33 08 FEES ** COMMENT ** INVOICE TOTAL: 1,686.50 CHECK TOTAL: 1,686.50 514025 FLEEPRID FLEETPRIDE 49893829 09/13/12 01 STREETS COUPLER 01-410-56-00-5640 29.07 INVOICE TOTAL: 29.07 CHECK TOTAL: 29.07 514026 FREDRICR ROB FREDRICKSON 100112 10/01/12 01 FINANCE-SEPTEMBER 2012 MOBILE 01-120-54-00-5440 45.00 02 EMAIL REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 514027 GJOVIKCH GJOVIK CHEVROLET-BUICK-GMC CVCS180129 09/13/12 01 POLICE-REPLACEMENT TAIL LAMP 01-210-54-00-5495 387.08 02 ASSEMBLIES ** COMMENT ** INVOICE TOTAL: 387.08 CHECK TOTAL: 387.08 514028 GOLINSKI GARY GOLINSKI -10- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514028 GOLINSKI GARY GOLINSKI 100112 10/01/12 01 ADMIN-SEPTEMBER 2012 MOBILE 01-110-54-00-5440 45.00 02 EMAIL REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 514029 GOODYEAR GOOD YEAR WHOLESALE TIRE CENTE 900258015 09/17/12 01 POLICE-TIRE 01-210-54-00-5495 119.30 INVOICE TOTAL: 119.30 * CHECK TOTAL: 119.30 514030 HAWKINS HAWKINS INC 3384583 09/05/12 01 WATER OP-CHEMICALS 51-510-56-00-5638 634.62 INVOICE TOTAL: 634.62 * 3384584 09/05/12 01 WATER OP-CHEMICALS 51-510-56-00-5638 521.90 INVOICE TOTAL: 521.90 * CHECK TOTAL: 1, 156.52 514031 HENNE VERNE HENNE CONSTR. & 29948 09/13/12 01 STREETS-STREET LIGHT REPAIR 01-410-56-00 5640 151.00 02 STREET-REPAIR LABOR 01-410-54-00 5495 360.00 INVOICE TOTAL: 511.00 * CHECK TOTAL: 511.00 514032 HOMEDEPO HOME DEPOT 1018875 08/06/12 01 STREETS STREETLIGHT WIRE 01-410-56-00-5640 12.08 INVOICE TOTAL: 12.08 * CHECK TOTAL: 12.08 -11- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------ 514033 ILLCO ILLCO, INC. 1232599 09/17/12 01 STREETS-DRINKING FOUNTAIN 01-410-56-00-5656 56.16 02 REPAIR ** COMMENT ** INVOICE TOTAL: 56.16 * CHECK TOTAL: 56.16 514034 ILPD4778 ILLINOIS STATE POLICE 082412 08/24/12 01 ADMIN-FINGERPRINTING 01-110-54-00-5462 31.50 INVOICE TOTAL: 31.50 * CHECK TOTAL: 31.50 514035 ILPD4811 ILLINOIS STATE POLICE 091212-CITY 09/12/12 01 WATER OP-BACKGROUND CHECK 51-510-54-00-5462 31.50 INVOICE TOTAL: 31.50 * CHECK TOTAL: 31.50 514036 ITRON ITRON 260453 09/11/12 01 WATER OP-HOSTING SERVICES 51-510-54-00-5462 456.23 INVOICE TOTAL: 456.23 * CHECK TOTAL: 456.23 514037 JSHOES JEFFREY L. JERABEK 1535 13 09/25/12 01 WATER OP-BOOTS 51-510-56-00-5600 335.00 INVOICE TOTAL: 335.00 * 7271-34 09/13/12 01 STREETS BOOTS 01-410-56-00-5600 187.00 INVOICE TOTAL: 187.00 * CHECK TOTAL: 522.00 -12- DATA: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------- -------------------------------------------------------- 514038 KCACP KENDALL COUNTY ASSOCIATION 858347 09/19/12 01 POLICE SEPTEMBER LUNCHEON 01-210-54-00-5415 45.00 02 MEETING FOR THREE PEOPLE ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 514039 KCHHS KENDALL COUNTY HEALTH 102408-12 09/14/12 01 SEWER OP--HEP. A & B SHOT 52-520-54 00-5462 70.00 02 WATER OP-HEP. A & B SHOT 51-510-54 00-5462 70.00 INVOICE TOTAL: 140.00 CHECK TOTAL: 140.00 514040 KCSHERIF KENDALL CO. SHERIFF'S OFFICE 092512-FTA 09/25/12 01 ADMIN FTA REIMBURSEMENT 01-000-24-00-2412 70.00 INVOICE TOTAL: 70.00 CHECK TOTAL: 70.00 514041 KONENT TOM KONEN 220974 09/15/12 01 WATER OP-REIMBURSEMENT FOR 51-510-56-00-5600 45.01 02 JEANS ** COMMENT ** INVOICE TOTAL: 45.01 CHECK TOTAL: 45.01 514042 MENLAND MENARDS - YORKVILLE 15369 09/12/12 01 WATER OP-BATTERIES 51-510-56-00-5620 23.94 INVOICE TOTAL: 23.94 15393 09/12/12 01 STREETS-PARTS FOR BEECHER 01-410-56-00-5656 21.31 -13- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------- 514042 MENLAND MENARDS - YORKVILLE 15393 09/12/12 02 DRINKING FOUNTAIN REPAIR ** COMMENT ** INVOICE TOTAL: 21.31 * 3781 09/11/12 01 LAND CASH-MOUNTING POINT FOR 72-720-60-00-6036 188.36 02 ELECTRICAL SERVICE ** COMMENT ** INVOICE TOTAL: 188.36 * 4035 09/18/12 01 WATER OP-HEX KEY SETS, WRENCH 51-510-56-00-5620 68.55 02 SET, CARTRIDGE FILTER, WET/DRY ** COMMENT ** 03 VAC ** COMMENT ** INVOICE TOTAL: 68.55 * 4044 09/18/12 01 WATER OP-RETURNED MERCHANDISE 51-510-56-00-5620 44.99 02 CREDIT ** COMMENT ** INVOICE TOTAL: -44.99 * 4045 09/18/12 01 WATER OP-WET/DRY VAC 51-510-56-00-5630 29.98 INVOICE TOTAL: 29.98 * 4047 09/18/12 01 WATER OP-EARPLUGS, PVC, PVC 51-510-56-00-5620 63.05 02 TEE, SHELVING ** COMMENT ** INVOICE TOTAL: 63.05 * 4218 09/20/12 01 SEWER OP-PVC CEMENT, ELBOWS, 52-520-56-00-5640 38.86 02 COUPLING, CONCRETE MIX, PVC ** COMMENT ** 03 PIPE ** COMMENT ** INVOICE TOTAL: 38.86 * 4264 09/20/12 01 WATER OP B BOX LOCKS 51-510-56-00-5620 24.27 INVOICE TOTAL: 24.27 * 895 07/18/12 01 WATER OP-SPRAY BOTTLE 51-510-56-00-5620 0.98 INVOICE TOTAL: 0.98 * 956 07/18/12 01 STREETS-STOVE BOLTS, HAMMER 01-410-56-00-5620 94.77 -14- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------ ------------------------------------------------------------ 514042 MENLAND MENARDS - YORKVILLE 956 07/18/12 02 DRILL, VISEGRIPS ** COMMENT ** INVOICE TOTAL: 94.77 * CHECK TOTAL: 509.08 514043 MERLIN DEYCO, INC. 19356 09/14/12 01 POLICE-TIRE PLUG 01-210-54-00-5495 14.14 INVOICE TOTAL: 14.14 * 19527 09/24/12 01 POLICE OIL CHANGE 01-210-54-00-5495 36.20 INVOICE TOTAL: 36.20 * CHECK TOTAL: 50.34 514044 MJELECT MJ ELECTRICAL SUPPLY, INC. 105330 00 09/20/12 01 LAND CASH-RETURNED MATERIAL 72-720-60-00-6036 -58.00 02 CREDIT ** COMMENT ** INVOICE TOTAL: -58.00 * 1129917-00 09/10/12 01 STREETS PHOTO CONTROLS 01-410-56-00-5640 162.50 INVOICE TOTAL: 162.50 * 1129923-00 09/10/12 01 STREETS-BALLAST KITS 01-410-56-00-5640 360.00 INVOICE TOTAL: 360.00 * 1129947-00 09/11/12 01 STREETS-BULB 01-410-56-00-5656 36.00 INVOICE TOTAL: 36.00 * 1129948-00 09/11/12 01 STREETS BULBS 01-410-56-00-5640 7.95 INVOICE TOTAL: 7.95 * 1129951-00 09/11/12 01 LAND CASH-NIPPLES, CONDUIT, 72-720-60-00-6036 242.05 -15- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514044 MJELECT MJ ELECTRICAL SUPPLY, INC. 1129951-00 09/11/12 02 ELBOWS, SEALING LOCKS ** COMMENT ** INVOICE TOTAL: 242.05 * 1130053-00 09/17/12 01 LAND CASH-CONDUIT HANGER 72-720-60-00-6036 2.00 INVOICE TOTAL: 2.00 * 1130056-00 09/17/12 01 LAND CASH-PARTS FOR RAINTREE 72-720-60-00-6036 22.23 02 TENNIS COURTS ELECTRICAL ** COMMENT ** INVOICE TOTAL: 22.23 * 1130089-00 09/18/12 01 LAND CASH-WIRE, CONDUIT, 72-720-60-00-6036 35.95 02 COUPLING FOR RAINTREE B ** COMMENT ** 03 ELECTRICAL SERVICE ** COMMENT ** INVOICE TOTAL: 35.95 * 1130091-00 09/18/12 01 STREETS-WIRE 01-410-56-00-5640 139.00 INVOICE TOTAL: 139.00 * 1130101-00 09/19/12 01 LAND CASH-ANCHOR BOLTS 72-720-60-00-6036 88.50 INVOICE TOTAL: 88.50 * 1130108-01 09/20/12 01 LAND CASH-MATERIAL FOR 72-720-60-00-6036 100.00 02 RAINTREE TENNIS COURT ** COMMENT ** 03 ELECTRICAL ** COMMENT ** INVOICE TOTAL: 100.00 * 1130144-00 09/21/12 01 LAND CASH-MATERIALS FOR 72-720-60-00-6036 103.10 02 RAINTREE TENNIS COURTS ** COMMENT ** 03 ELECTRICAL ** COMMENT ** INVOICE TOTAL: 103.10 * CHECK TOTAL: . 1,241.28 514045 NEXTEL NEXTEL COMMUNICATIONS -16- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------- ----------------------------------------- 514045 NEXTEL NEXTEL COMMUNICATIONS 837900513-127 09/21/12 01 PARKS-AUGUST CHARGES 79-790-54-00-5440 0.40 02 RECREATION-AUGUST CHARGES 79-795-54-00-5440 0.20 03 COMM/DEV-AUGUST CHARGES 01-220-54-00-5440 0.20 04 POLICE-AUGUST CHARGES 01-210--54-00-5440 2.10 05 SEWER OP-AUGUST CHARGES 52-520 54-00-5440 0.34 06 STREETS-AUGUST CHARGES 01-410-54-00-5440 0.43 07 WATER OP-AUGUST CHARGES 51-510-54-00-5440 0.53 INVOICE TOTAL: 4.20 * CHECK TOTAL: 4.20 514046 NICOR NICOR GAS 07-72-09-0117 7-0912 09/20/12 01 ADMIN-1301 CAROLYN CT 01-110-54-00-5480 21.19 INVOICE TOTAL: 21.19 * 61 60-41-1000 9 09/11/12 01 ADMIN-610 TOWER LANE 01-110-54-00-5480 48.56 INVOICE TOTAL: 48.56 * 83-80-00-1000 7-0812 09/11/12 01 ADMIN-610 TOWER LAND UNIT B 01-110-54-00-5480 30.19 INVOICE TOTAL: 30.19 CHECK TOTAL: 99.94 514047 OHERROND RAY O'HERRON COMPANY, INC. 0059546-IN 09/18/12 01 POLICE-BATON, HAND CUFFS, HAND 01-210-56-00-5600 1,393.90 02 CUFF CASE, FOOTWEAR KIT, NAME ** COMMENT ** 03 PLATES, BELTS, SHIRTS, JACKET, ** COMMENT ** 04 GLOVES, KEY HOLDER, HAT COVER, ** COMMENT ** 05 TIE CLIP, PANTS, BOOTS ** COMMENT ** INVOICE TOTAL: 1,393.90 CHECK TOTAL: 1, 393.90 -17- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------------------- 514048 OLSONB BART OLSON 100112 10/01/12 01 ADMIN-SEPTEMBER 2012 MOBILE 01-110-54-00-5440 45.00 02 EMAIL REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 514049 PHILSTOP PHIL'S TOP SOIL, INC. 27129 09/15/12 01 STREETS-DIRT FOR STUMP 01-410-54-00-5458 270.00 02 REMOVAL ** COMMENT ** INVOICE TOTAL: 270.00 * CHECK TOTAL: 270.00 514050 QUILL QUILL CORPORATION 5708842 09/11/12 01 POLICE CORRECTION TAPE, TABS 01-210-56-00-5610 42.76 INVOICE TOTAL: 42.76 * CHECK TOTAL: 42.76 514051 R0000454 CANAAN & RACHEL LAWRENCE 092412 09/24/12 01 ADMIN-REFUND OVERPAYMENT ON 01-000-13-00-1371 12.87 02 FINAL BILL FOR ACCOUNT ** COMMENT ** 03 #010451158-02 ** COMMENT ** INVOICE TOTAL: 12.87 CHECK TOTAL: 12.87 514052 R0000594 BRIAN BETZWISER 100112-47 10/01/12 01 PW CAPITAL-INTEREST PYMT #47 21-211-92-00-8050 4,358.64 02 PW CAPITAL-PRINCIPLE PYMT #47 21-211-92-00-8000 2,499.28 INVOICE TOTAL: 6,857.92 CHECK TOTAL: 6, 857.92 -18- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514053 R0000968 OLD SECOND NATIONAL BANK 091412 09/14/12 01 ADMIN-REFUND OVERPAYMENT ON 01-000-13-00-1371 59.95 02 UTILITY ACC#0102120700-04 ** COMMENT ** INVOICE TOTAL: 59.95 CHECK TOTAL: 59.95 514054 R0001087 BUFFALO WILD WINGS 091912 09/19/12 01 ADMIN-REFUND OF LIQUOR 01-000-42-00-4200 1,250.00 02 LICENSE DEPOSIT ** COMMENT ** INVOICE TOTAL: 1,250.00 CHECK TOTAL: 1,250.00 514055 R0001088 OSWEGO COMMUNITY BANK 092012 09/20/12 01 ADMIN-REFUND OF OVERPAYMENT ON 01-000-13-00-1371 23.00 02 FINAL BILL FOR ACCOUNT ** COMMENT ** 03 #0102100700-01 ** COMMENT ** INVOICE TOTAL: 23.00 CHECK TOTAL: 23.00 514056 R0001089 RON FENSKE 092012 09/20/12 01 ADMIN-REFUND OF OVERPAYMENT 01-000-13-00-1371 709.20 02 ON ACC#0102241020-11 ** COMMENT ** INVOICE TOTAL: 709.20 CHECK TOTAL: 709.20 514057 RUSITYORK RUSH-COPLEY HEALTHCARE 6803-C 09/12/12 01 WATER OP-2 RANDOM DRUG 51-510-54 00-5462 52.00 -19- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------- 514057 RUSITYORK RUSH-COPLEY HEALTHCARE 6803-C 09/12/12 02 SCREENS ** COMMENT ** .03 SEWER OP-RANDOM DRUG SCREEN 52-520-54-00-5462 46.00 INVOICE TOTAL: 98.00 * 6893 09/12/12 01 POLICE-COMPREHENSIVE EXAM AND 01-210-54-00-5411 266.00 02 DRUG SCREEN ** COMMENT ** INVOICE TOTAL: 266.00 * CHECK TOTAL: 364.00 514056 SAFELITE SAFELITE FULFILLMENT INC 05561-579511 08/30/12 01 POLICE REPLACE CRACKED 01-210-54-00-5495 266.89 02 WINDSHIELD ** COMMENT ** INVOICE TOTAL: 266.89 CHECK TOTAL: 266.89 514059 SERVMASC SERVICEMASTER COMM. CLEANING 158764 09/15/12 01 ADMIN-MONTHLY CITY OFFICE 01-110-54-00-5488 1, 196.00 02 CLEANING ** COMMENT ** INVOICE TOTAL: 1,196.00 CHECK TOTAL: 1,196.00 514060 SHELL SHELL OIL CO. 065356230209-PD 09/12/12 01 POLICE-GASOLINE 01-210-56-00-5695 1,370.96 INVOICE TOTAL: 1,370.96 CHECK TOTAL: 1,370.96 514061 SHREDIT SHRED-IT -20- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------ ---------------------------------------------------- 514061 SHREDIT SHRED-IT 9400823950 08/31/12 01 POLICE-ON SITE DESTRUCTION OF 01-210-54-00-5462 140.00 02 35 BOXES ** COMMENT ** 03 FINANCE-ON SITE DESTRUCTION OF 01-120-54-00-5462 48.00 04 12 BOXES ** COMMENT ** INVOICE TOTAL: 188.00 * 9400837570 09/05/12 01 POLICE-ON SITE SHREDDING 01-210-54-00-5462 97.32 INVOICE TOTAL: 97.32 * CHECK TOTAL: 285.32 514062 SLEEZERJ SLEEZER, JOHN 100112 10/01/12 01 STREETS-SEPTEMBER 2012 MOBILE 01-410-54-00-5440 45.00 02 EMAIL REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 514063 SOFTWARE SOFTWARE PERFORMANCE 411107 09/20/12 01 ADMIN SERVICES-3 YEAR ENERGIZE 01-640-54-00-5450 3, 499.00 02 UPDATES FOR BARRACUDA MESSAGE ** COMMENT ** 03 ARCHIVER 350 ** COMMENT ** INVOICE TOTAL: 3, 499.00 411112 09/25/12 01 ADMIN SERVICES-SERVICE 01-640-54-00-5450 5, 999.00 02 AGREEMENT FOR 50 ON-SITE HOURS ** COMMENT ** 03 AND 7 HOURS OF TELEPHONE ** COMMENT ** 04 SUPPORT ** COMMENT ** INVOICE TOTAL: 5,999.00 CHECK TOTAL: 9, 498.00 514064 STREICH STREICHERS -21- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --------------------------------------------------------------------------- 514064 STREICH STREICHERS I960076 09/19/12 01 POLICE-LED UPGRADE 01-210-56-00-5640 291.93 INVOICE TOTAL: 291.93 * I960603 09/20/12 01 POLICE-2 JACKETS 01-210-56-00-5600 220.00 INVOICE TOTAL: 220.00 * CHECK TOTAL: 511.93 514065 SUBURLAB SUBURBAN LABORATORIES INC. 21358 09/14/12 01 WATER OP-ROUTINE COLIFORM 51-510-54-00-5429 295.00 INVOICE TOTAL: 295.00 * CHECK TOTAL: 295.00 514066 UPS UNITED PARCEL SERVICE 00004296X2372 09/15/12 01 POLICE-1 PKG. TO IL STATE 01-210-54-00-5452 38.91 02 POLICE ACADEMY ** COMMENT ** INVOICE TOTAL: 38.91 CHECK TOTAL: 38.91 514067 UPSSTORE MICHAEL J. KENIG 091212 09/12/12 01 ADMIN-2 PKG. TO KFO 01-110-54-00-5452 61.34 02 POLICE-1 PKG. TO CINRAM 01-210-54-00-5452 9.87 INVOICE TOTAL: 71.21 CHECK TOTAL: 71.21 514068 VISA VISA 092612-CITY 09/26/12 01 COMM/DEV-EXCELL BASICS CLASS 01-220-54-00-5412 79.00 -22- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----------------------------------------------------------------------------------------------------- 514068 VISA VISA 092612-CITY 09/26/12 02 REGISTRATION ** COMMENT ** 03 ADMIN-TAKING MEETING MINUTES 01-110-54-00-5412 1,202.82 04 AUDIO CONFERENCE, ANNUAL IML ** COMMENT ** O5 CONFERENCE REGISTRATION ** COMMENT ** 06 FINANCE-MONTHLY WEBSITE FEES 01-120-54-00-5462 15.95 07 DEVELOPER ESCROW-PLAT COPIES 90--019-19-00-0011 70.20 08 COMM/DEV-CONFERENCE LODGING & 01--220-54-00-5415 294.94 09 ADMIN-SEPTEMBER INTERNET 01- 110-54-00-5440 46.91 10 COMM/DEV-SEPTEMBER INTERNET O1--220-54-00-5440 35.19 11 FINANCE-SEPTEMBER INTERNET 01-120-54-00-5440 46.91 12 PARKS-SEPTEMBER INTERNET 79 790-56-00-5620 58.64 13 POLICE-SEPTEMBER INTERNET 01-210-54-00-5440 304.78 14 REC CENTER SEPTEMBER INTERNET 80-800-56-00-5620 11.73 15 RECREATION-SEPTEMBER INTERNET 79-795-56-00-5620 58.64 16 SEWER OP-SEPTEMBER INTERNET 52-520-56-00-5620 35.19 17 STREETS-SEPTEMBER INTERNET 01-410-56-00-5620 46.91 18 WATER OP-SEPTEMBER INTERNET 51-510-56-00-5620 58.64 INVOICE TOTAL: 2,366.45 CHECK TOTAL: 2,366.45 514069 VISA VISA 092612-pd 09/26/12 01 POLICE-CELL PHONE COVERS, 01-210-56-00-5620 238.18 02 WATER, FLASH DRIVE ** COMMENT ** 03 POLICE-ACADEMY ITEMS, FRONT 01-210-56-00-5600 1,203.90 04 OFFICE UNIFORM SHIRTS ** COMMENT ** 05 POLICE-BACKGROUND CHECK O1-210-54-00-5462 11.00 06 ADMIN SERVICES-POWER INJECTOR 01 640-54-00-5450 57.93 07 FOR WIRELESS ROUTER ** COMMENT ** INVOICE TOTAL: 1,511.01 CHECK TOTAL: 1, 511.01 514070 WALDENS WALDEN'S LOCK SERVICE -23- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --------------------------------------------------------------------------------- 514070 WALDENS WALDEN'S LOCK SERVICE 13028 09/18/12 01 POLICE-KEYS 01-210-56-00-5620 9.60 INVOICE TOTAL: 9.60 CHECK TOTAL: 9.60 514071 WATERPRO RI WATERMAN PROPERTIES 100112-35 10/01/12 01 WATER OP-GRANDE RESERVE 51-510-75-00-7502 22,988.77 02 COURT ORDERED PYMT #35 ** COMMENT ** INVOICE TOTAL: 22,988.77 CHECK TOTAL: 22,988.77 514072 WATERSYS WATER SOLUTIONS UNLIMITED, INC 32128 09/14/12 01 WATER OP PHOSPHATE 51-510-56-00-5638 2,587.50 INVOICE TOTAL: 2, 587.50 * CHECK TOTAL: 2,587.50 514073 YBSD YORKVILLE BRISTOL 0551-009586995 08/31/12 01 WATER OP-AUGUST SERVICE 51-510-54-00-5445 6,223.54 INVOICE TOTAL: 6,223.54 093112SF 10/02/12 01 TRUST & AGENCY-AUGUST 2012 95-000-24-00-2450 288, 872.75 02 SANITARY FEES ** COMMENT ** INVOICE TOTAL: 268,872.75 * CHECK TOTAL: 295, 096.29 514074 YORKACE YORKVILLE ACE & RADIO SHACK 145703 09/27/12 01 SEWER OP-SPRAY PAINT 52-520-56-00-5640 10.98 INVOICE TOTAL: 10.98 * CHECK TOTAL: 10.98 -24- DATE: 10/03/12 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 11:15:51 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/09/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514075 YORKCLER YORKVILLE CLERK'S ACCOUNT 157194 09/14/12 01 WATER OP-FILED WATER LIEN 51-510-54-00-5448 98.00 02 WATER OP-RELEASED WATER LIENS 51-510-54-00-5448 147.00 INVOICE TOTAL: 245.00 157462 09/25/12 01 WATER OP-FILE WATER LIENS 51-510-54-00-5448 98.00 02 WATER OP-RELEASE WATER LIEN 51-510-54-00-5448 49.00 03 DEVELOPER ESCROW-AUTUMN CREEK 90-019-19-00-0011 89.00 04 FINAL PLAT ** COMMENT ** INVOICE TOTAL: 236.00 CHECK TOTAL: 481.00 514076 YORKSELF YORKVILLE SELF STORAGE, INC 092412-45 09/24/12 01 POLICE-SEPTEMBER STORAGE 01-210-54-00-5485 75.00 INVOICE TOTAL: 75.00 CHECK TOTAL: 75.00 TOTAL AMOUNT PAID: 394,496.61 -25- UNITED CITY OF `FOR ILLS CITY CO 114 ' L BILL LIST SUAGMARY Tuesday, October 09, 2012 PAYROLL DATE BI-WEEKLY 9/28/2012 $204,253.20 ELECTED OFFICIAL 9/28/2012 $6,533.26 TOTAL PAYROLL $210,786.46 ACCOUNTS PAYABLE BILLS LIST- FY 13 10/9/2012 $394,496.61 MANUAL BILL LIST- MATTHEWS BUILD PROGRAM 9/28/2012 $10,000.00 MANUAL BILL LIST - BOSWELL BUILD PROGRAM 10/5/2012 $10,000.00 TOr^l! BILLS PAID $414,496.61 ONLINE PAYMENTS SPEEDWAY GAS-AUGUST GASOLINE 10/1/2012 $6,069.76 LINCOLN FINANCIAL- OCTOBER LIFE INSURANCE 10/1/2012 $573.31 SHELL-SEPTEMBER GAS 10/1/2012 $981.91 TO'T'E LL BILLS PAffD $7,624.98 TO'T'AL DISBUC-) f-�7ENTS $632,908.05 -26- 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ CA#2 W36 EST. Finance ■ Engineer ❑ Tracking Number Gy City Administrator El r� _© Consultant El ADM 2012-50 Agenda Item Summary Memo Title: Treasurer's Report for August 2012 Meeting and Date: City Council —October 9, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ending AUGUST 31,2012 Cash Basis %of %of Projected Beginning Revenues YTD Expenses YTD Ending Fund Fund Balance August Revenues YTD Revenues Budget Budget August Expenses YTD Expenses Budget Budget Balance General Fund 01 -General 1,270,623 1,155,008 5,156,244 12,311,109 42% 976,210 3,036,240 11,379,867 27% 3,390,627 Special Revenue Funds 15-Motor Fuel Tax 924,857 36,267 137,173 454,547 30% 5,868 10,696 573,860 2% 1,051,334 79-Parks and Recreation 280,065 106,505 554,660 1,451,447 38% 194,006 500,149 1,506,767 33% 334,576 72-Land Cash (294,778) 3,077 21,280 420,500 5% 547 34,390 323,825 11% (307,888) 87-Countryside TIF 1,877,872 240 925 6,500 14% - 62,429 306,043 20% 1,816,369 88-Downtown TIF 257,953 1,213 25,133 70,150 36% 3,223 6,539 41,500 16% 276,547 11 -Fox Hill SSA 17,071 264 2,192 3,786 58% 423 2,290 4,500 51% 16,973 12-Sunflower SSA 12,188 479 4,374 7,531 58% 2,024 6,190 9,986 62% 10,372 Debt Service Fund 42-Debt Service 87,510 28,309 221,674 427,144 52% - 65,292 505,370 13% 243,893 Capital Funds 16-Municipal Building (579,374) 450 3,300 5,250 63% - 1,200 - - (577,274) 22-Park and Recreation Capital 62,473 1,041 2,003 43,500 5% 208 833 52,500 2% 63,642 20-Police Capital 229,238 1,597 19,116 29,200 65% - 118,427 60,000 197% 129,928 21 -Public Works Capital 62,884 798 20,117 53,500 38% 7,201 33,424 169,795 20% 49,577 23-City-Wide Capital 81,196 34,966 162,905 1,303,732 12% 26,398 72,979 1,040,500 7% 171,122 Enterprise Funds 51 -Water 1,300,837 604,851 1,214,435 2,801,379 43% 234,649 1,140,027 3,085,983 37% 1,375,245 52-Sewer 3,003,537 142,532 702,801 1,639,817 43% 97,407 431,706 1,895,210 23% 3,274,632 80-Recreation Center (220,001) 48,664 190,498 622,500 31% 81,060 250,791 703,633 36% (280,294) Library Funds 82-Library Operations 388,831 49,265 431,030 817,634 53% 75,727 243,848 794,413 31% 576,013 83-Library Debt Service (1,821) 48,529 456,495 797,299 57% - 177,744 795,488 22% 276,930 84-Library Capital 6,794 10,800 13,301 16,350 81% 6 637 13,474 5% 19,458 Total Funds 8,767,955 2,274,855 9,339,656 23,282,875 40% 1,704,957 6,195,830 23,262,714 27% 11,911,781 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department Reviewed By: Agenda Item Number 606 Legal ❑ CA#3 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number Human Resources ❑ `=Q Community Development ADM 2012-52 Police ALE � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Cultural Commission Meeting and Date: City Council —October 9, 2012 Synopsis: Ordinance disbanding the Cultural Commission. Council Action Previously Taken: Date of Action: Admin 9/20/12 Action Taken: Committee recommends approval of ordinance. Item Number: ADM 2012-52 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Mayor Golinski Name Department Agenda Item Notes: Ordinance No. 2012- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS REGARDING CULTURAL COMMISSION WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS,the City has established various boards and commissions to help serve the residents of the City; and, WHEREAS, a Cultural Commission (the "Commission")was established in 2010 for the purpose of organizing and producing exhibition of works of art, programs of music and performing arts, establishment of museums, the exhibition of historical objects, the presentation of dramatic productions and other exhibitions and performances as deemed desirable to enhance the cultural and intellectual opportunities of the citizens of the city; and, WHEREAS, after considerable review of the activities of the Commission and related expenditures that the City incurs in keeping the Commission in existence, it has been determined that the Commission should be disbanded. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 2, Chapter 9 of the Code of Ordinances is hereby amended by deleting Chapter 9 in its' entirety. Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D. 2012. CITY CLERK CHRIS FUNKHOUSER DIANE TEELING JACKIE MILSCHEWSKI LARRY KOT CARLO COLOSIMO MARTY MUNNS ROSE ANN SPEARS KEN KOCH Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2012. MAYOR Reviewed By: J� 0 Legal ❑ Agenda Item Number Finance ❑ CA#4 EST. -� _ 1838 Engineer ❑ City Administrator 0 Human Resources ❑ Tracking Number Community Development ❑ j� �� Police F-1 Public 2012-53 LE Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Sale of Caboose Meeting and Date: City Council October 9, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Admin 9/20/12 Action Taken: Committee approval Item Number: ADM 2012-53 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. 183fi From: Bart Olson, City Administrator ' CC: Date: September 13, 2012 Subject: Caboose LLE�% Summary Discussion of potential sale of the City's caboose. Background In May 2007, the City purchased a caboose from a local resident for$10,500. The caboose was to be refurbished and moved to the Whispering Meadows park("Bristol Station Park"). When the City received quotes for the caboose relocation and installation at the Park, the cost($30,000)was deemed too high and the project was placed on indefinite hold. For the past few years, the Park Board has been discussing the placement of the caboose in various areas around town, including different locations in the downtown. No site has been selected, due to the lack of funds for movement, installation, and rehabilitation. The City Council can authorize the sale of the caboose by simple motion, according to our disposal of property policy(attached). It is recommended that the City utilize a sealed bid process, should the City Council direct a sale of the caboose. Recommendation Staff seeks direction on the sale of the caboose. r STATE OF ILLINOIS ) )SS COUNTY OF KENDALL ) RESOLUTION NO: 2005- ©5 RESOLUTION APPROVING DISPOSAL OF PROPERTY POLICY WHEREAS,the Mayor and City Council deem it prudent and in the best interest of the United City of Yorkville to develop a policy regarding Disposal of City property;and WHEREAS,the purpose of such a policy is to provide direction for the proper disposal of certain City property as described therein; WHEREAS, after extensive study and review, the City Staff Mayor and City Council developed a policy regarding disposal of City property which is attached hereto as Exhibit"A"; NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE, upon motion duly made, seconded, and approved by a majority of those Aldermen voting, that the City hereby adopts the United City of Yorkville Disposal of Property Policy attached hereto as Exhibit "A". PAUL JAMES MARTY MUNNS '— RICHARD STICKA WANDA OHARE �j VALERIE BURD ROSE SPEARS LARRY KOT � JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 25th day of January, 2005. i 0 1-47�-<- YAW iel& Mayor Page 1 of 2 PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this 25th day of January, 2005. bityler Prepared by: City Clerk's Office United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630/553-4350 Fax: 630-553-7575 i Page 2 of 2 16 Disposal of Property Policy DRAFT — 1/19/2005 1)Whenever the City owns any personal property which is determined by a Department Head to be no longer necessary or useful to, or for the best interest of the City and having an original value of less than$500.00,the Department Head,by their approval, may authorize the disposal of said property. Disposal is defined as the destruction of said property, or placement in a trash or recycling receptacle. 2) Whenever the City owns any personal property having an original value of greater than $500, and said property is determined to be no longer necessary or useful to the City, or it is determined that it is not in the best interest of the City to retain the subject personal property, then City shall be authorized to convey or sell the subject personal property in accordance with the following conditions and procedures: 2A) A written determination shall be prepared stating that the City no longer desires to retain ownership of the subject personal property or that the useful life of the subject personal property has expired and shall set forth reasons therefore. As a condition of disposal or sale of property, the written determination must be given to all Department Heads and Council Members. 2B) The written determination stated in paragraph 2A shall be presented to the United City of Yorkville Administration Committee, and receiving a committee recommendation, shall be forwarded to City Council. Upon approval by the City Council, the City may: 2B1) By ordinance authorize the sale of that personal property in such manner as the City Council may designate so long as the sale complies with the applicable statutes contained within the Municipal Code of the Illinois Compiled Statutes. 2132) May authorize any municipal officer to convert that personal property into some other form that is useful to the City by using the material in the property. 2133) May authorize any municipal officer to convey or turn in any specified article of property as part payment on a new purchase of any similar article. However, no article shall be turned in as part of the purchase price on any purchase except upon receipt of competitive bids, in such manner as may be prescribed by ordinance, after notice to all bidders that the article will be turned over as part of the purchase price. 3) Disposal or sale of the property hereunder shall not be made to any elected or appointed official or employee of the City, except items sold at public auction or sealed c bids. Reviewed By: Agenda Item Number 606 Legal ❑ CA#5 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator Tracking Number Human Resources ❑ Community Development ❑ P F-1 CC 2012-49 Police ALE � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Ordinance Regarding City Council Procedures—Citizen Comments Meeting and Date: City Council—October 9, 2012 Synopsis: Proposal to add second Citizen Comment section to City Council/ COW agendas. Council Action Previously Taken: Date of Action: Admin 9/20/12 Action Taken: Committee approval Item Number: CC 2012-49 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jeff Weckbach Administration Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. -�` Yid 1s36 From: Jeff Weckbach, Administrative Intern Bart Olson, City Administrator Date: September 13, 2012 C<wrMY Sad Subject: Procedural Ordinance ALE Summary: Consideration of an amendment to the procedural ordinance to allow for a second citizen comment section at City Council and COW meetings. Background: This item was last discussed at the July 10th COW meeting. At that time an ordinance amendment was proposed to separate the citizen comments section of the City Council and COW meetings to allow for citizen comments related to any agenda items at the beginning of the meeting and for citizen comments related to any other issues to occur at the end of the meeting, prior to executive session. At the June 26th meeting it was proposed to add a five minute time limit to the citizen comment sections. The Council decided at that time to remove this wording from the proposed ordinance. This issue was tabled and sent back to the Administration Committee. Analysis: The addition of a second section for citizen comments would result in the amendment of agendas for City Council and COW meetings so there will be an agenda item specific citizen comment section where the regular citizen comment section is currently, and an open-topic citizen comment section at the end of the meeting. Implementing this procedural ordinance amendment would allow for the Council to focus on how citizen comments directly relate to agenda items and then have time at the end of the meeting to listen to other citizen concerns. Recommendation: The committee should consider what direction should be taken on the procedural ordinance. Ordinance No. 2012- AN ORDINANCE REGARDING CITY COUNCIL PROCEDURES WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS,the City Council of the United City of Yorkville first passed a Procedural Ordinance on November 8, 2011 as Ordinance 2011-65, and revised said ordinance on April 24, 2012 as Ordinance 2012-09; and, WHEREAS,the City Council of the United City of Yorkville, in accordance with the Illinois Compiled State Statutes, has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City ordinance; and, WHEREAS, in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and, WHEREAS,the City Council has discussed implementing additional procedures to supplement Roberts Rules of Order regarding City Council meetings and the four standing committees of the City Council—Administration, Economic Development, Public Safety and Public Works. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Procedures for City Council Meetings: a. During the months of September through May, City Council Meetings shall be regularly scheduled to convene on the 2nd and 4th Tuesday of each month at 7:00 p.m. in the City Hall Council Chambers. For the months of June,July, and Ordinance No.2012- Page 2 August, City Council Meetings shall be regularly scheduled to convene on the 4d' Tuesday of each month at 7:00 p.m. in the City Hall Council Chambers. b. Citizens in attendance at any meeting of the City Council shall be entitled to address the City Council on any genda item prior to the Council's consideration of the Consent Agenda in order to permit the work of the City Council to proceed. Citizens shall be entitled to address the City Council on any matter immediately prior to adjournment. b c.No application presented during a public hearing shall be voted on during the same City Council meeting in which that public hearing is held. This provision may be waived by a supermajority of the City Council. Ed.City Council meeting agenda items may be added by the Mayor, consent of four (4) aldermen, or direction from a committee. 47e.The Mayor shall preside over City Council meeting as the Chairman,unless the Mayor is unavailable, at which time the Mayor Pro Tem shall preside. �£ The City Council shall appoint the Mayor Pro Tern at the first City Council meeting each May. The appointment shall occur by calling for open nominations at the meeting, and then a roll call votes on the nominations. Section 2. Procedures for Committee of the Whole Meetings: a. During the months of June, July, and August Committee of the Whole meetings shall be regularly scheduled to convene on the 2nd Tuesday of each month at 7:00 p.m. in the City Hall Council Chambers. b. Committee of the Whole agenda items may be added by the Mayor or any alderman. c. Citizens in attendance at any meeting of the Committee of the Whole shall be entitled to address the City Council on any agenda item in order to permit the work of the City Council to proceed. Citizens shall be entitled to address the City Council on any matter prior to adjournment. mod.Each section of the Committee of the Whole meeting shall be presided over by the respective Committee's Chairman, or in the absence of the chairman, by the vice-chairman. 4 e.The intent of the Committee of the Whole is that each agenda item is ^discussed by the City Council as a whole, prior to its movement onto a subsequent City Council meeting (as directed by the Mayor or any four aldermen). Section 3. Procedures for Committee Meetings: Ordinance No.2012- Page 3 a. During the months of September through May, Committee meetings shall be regularly held monthly, at the dates, times and locations as approved by the Committees. b. The Mayor shall be a non-voting member of all standing committees. c. The Mayor shall select committee rosters at the first City Council meeting in May following a municipal consolidated election(i.e. every two years). d. Committee rosters may be switched by mutual,unanimous consent of the aldermen trading seats and the Mayor. e. The Mayor shall select committee chairmen and vice-chairmen. f. Any alderman may add any agenda item to any committee agenda. g. Chairmen shall select liaisons to other organizations and boards by any means they deem necessary,provided that the other organizations by-laws may govern the selection of the liaison. h. The four committees shall be: i. Administration ii. Economic Development iii. Public Safety iv. Public Works i. Each committee shall be presided over by its chairman, or in the absence of the chairman, the vice-chairman. j. Committee meetings may be cancelled by the Chairman of the committee if there is a not a quorum of the members present, or there are no agenda items which require action by a committee. k. When moving items from the committee agenda to a City Council agenda, the committee shall make a recommendation whether that item should be on consent agenda or the committee's report. If on the committee's report, the committee shall make a recommendation whether the item is up for first reading, or is on the City Council agenda for action. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D. 2012. CITY CLERK Ordinance No.2012- Page 4 CHRIS FUNKHOUSER DIANE TEELING JACKIE MILSCHEWSKI LARRY KOT CARLO COLOSIMO MARTY MUNNS ROSE ANN SPEARS KEN KOCH Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2012. MAYOR Ordinance No.2012- Page 5 Reviewed By: Agenda Item Number 6 Legal ❑ CA#6 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources ❑ �s 3! = Community Development El CC 2012-72 ` Parks&Recreation Public Works ❑ Agenda Item Summary Memo Title: Athletic Field Policy Changes Meeting and Date: CC October 9, 2012 Synopsis: Park Board has approved the changes to the Athletic Field Policy. Council Action Previously Taken: Date of Action: 12/14/10 Action Taken: Approved Item Number: CC 2010-106 Type of Vote Required: Majority Council Action Requested: Approve Athletic Field Policy. Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Please see the attached memo and revised document. D C/T Memorandum 0 EST. 1836 To: City Council From: Laura Schraw, Interim Director of Parks and Recreation CC: Bart Olson, City Administrator Date: October 3, 2012 <LE r° Subject: Athletic Field Policy Revisions Summary The Park Board approved the attached changes to the Athletic Field Policy. A redline and clean copy are attached. Summary of Athletic Field Policy changes: - A minimum of 50 games must be played by an organization per calendar year to receive a special cooperative agreement for reduced pricing on the field use. Cooperative agreements began with YYBSA(Yorkville Youth Baseball Softball Association) and have expanded to include multiple agencies. A minimum number of games is established to set a threshold as to when the City can lower prices because of the quantity of games offered. - Full time staff has the right to call the fields and if so, a 50%refund of the field preparation fee will be returned. - Removal of the reservation request timeframe. Reservation requests are open throughout the year. - First right of refusal on a field and weekend will be given to groups that have reserved a tournament weekend the previous year. - No outside organization can perform maintenance other than limited hand raking or manual chalking by groups that are approved to chalk the fields. - Portable Toilet Fee will be paid by the organization requesting the port-o-let at the field they use. The City will not charge additional fees on top of the rental fee. - Addition of a Friday-Saturday Tournament Rental Fee of$800. Teams will have the opportunity to rent the field for those two days instead of a three day tournament for $1,200. This will give teams the opportunity to save money as well as the City if we are not staffing the concession stand for three days. - Language was added that the City has the right to close the concession stand if all three fields at Bridge Park are not being used. Staff has found that some tournaments end up being spread out over a variety of fields (throughout the City) and we do not make enough profit to have the concession stand open if all three fields are not in use. - Any donations of improvements to the parks become property of the City(i.e. dugouts, sheds, etc.) - Other small changes were clarifications or text amendments. Park Board Recommendation Park Board has approved the changes at their September 25, 2012 meeting and is requesting City Council approval of the revised Athletic Field Policy. Y0aKw.tF UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT PAFtrg&REcR"TION ATHLETIC FIELD&TOURNAMENT RESERVATION POLICY Athletic Field Policy The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields(baseball,softball and soccer)may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games,and cannot be used by organized league play. For league play(which includes multiple days,or week play for both games and practices and a minimum of 50 games are played per calendar year)a permit- perative agreement is required and will guarantee use for the dates and times specified on the permit. Objectives • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields • To plan cooperatively with other community agencies to enhance individual and group recreational needs • To provide recreational activities which take into consideration the needs of the community • To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100%of United City of Yorkville residents. Category B Private groups and individuals which are comprised of at least 80%United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental,non-profit organizations,businesses,corporations,and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house(i.e.primarily Yorkville residents playing games against other Yorkville residents)will be given first priority. 1. In the event there are multiple in-house agreements approved by the City,priority for field use shall be given to the agreement with more Yorkville residents as participants.Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 1 ii. League agreements considered travel(i.e.primarily Yorkville residents playing games against other area leagues,groups,or organizations)will be given second priority. 1. In the event there are multiple travel league agreements approved by the City,priority for field use shall be given to the agreement with more Yorkville residents as participants.Total field usage between competing travel league agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s)on a single or multiple dates. 6. Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games and practices. Groups or individuals with an approved reservation or permit and City programs will have priority use. Groups may not use the fields or parks when the weather conditions are dangerous or when the — Formatted: No bullets or numbering field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions;(no standing water,saturated turf conditions,or times when safety is a concern).Each group must determine for themselves if the fields are in acceptable condition and safe for play prior to the start of play.The City or Yorkville Park and Recreation Department full time staff has the right to call the fields at any time.A 50%refund of the preparation fee will be offered if the City calls the fields. in ease of inelement weathef,the United City of Yorkville Pafk and Reereation Depal4fnent shall make the,final d-ew-ision r-egaFding playability of all fields-. Request for Athletic Field Reservation Organizations,groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition,organizations,groups,and individuals shall be required to submit the following with the application form: • A certificate of insurance-co-naming the United City of Yorkville as an additional insured, Assumption of liability,and Waiver of subrogation. • The team roster(s)with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. • Deposit$100.00 per field,$150.00 per field with lights. Reservation requests shall be f beginning on the folio'A,iHg dates: Spring Season(Mareh May) ^mavel3 I Summer Season(June—A-upst` Apnl 1 S a' Fall Season(September November-) 5_' (due{;.om YYBS A by Aug 314-) 2 Tournament Dates Priority will be given to the organization or league that rented the fields for that same weekend the Formatted:Font:Times New Roman previous year.Please see Tournament Policy for all tournament related information. Formatted:Normal Holiday Maintenance Schedule It will be at the discretion of the Superintendent efRaFkPark&Recreation Departments on a case by case basis as to the availability of field preparation on a holiday or holiday weekend.Additional charges will be based on request to pay staff overtime. Outside Maintenance Formatted:Font:sold No outside organization will be,allowed to perform maintenance,including but not limited-to--the use r Formatted:Indent:Left: o^ of motorized equipment.Limited hand raking is allowed.For groups chalking fields themselves a Formatted:Font:Not sold manual chalker must be used., Formatted:Font:Not Bold ATHLETIC FIELD RESERVATION FEES A. Establishment The Park Board shall annually(based on fiscal year)recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields,daylight use 3. Baseball and softball fields,night use with lights 4. Resident,non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident/Non-Resident Users To qualify for resident fees a group shall consist of 80%or more residents of the United City of Yorkville,City boundaries. The 80%residency requirement shall be calculated based on the total number of players using the field,not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City,or if a cooperative agreement is approved. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District,private school groups,or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including,but not limited to,lining,base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights,the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees 3 Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date,and one half by the midpoint of the season. At the end of the season,adjustments will be made and either an additional billing or a refund of fees paid in excess will occur,whichever is necessary. A 20%deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis,shall be required to pay the established fee at least two weeks prior to the date reserved.A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Parks and Recreation Department "a..mist fation O ffiee 201 W. 14yd-auli.c. (old Post O ffiee) Offices. F. Security Deposit A security deposit will be required per event,tournament or program. The amount will be$100 per day(no lights)or$150 per day(with lights),to a maximum of$500. The deposit maybe forfeited for incidents such as,but not limited to,those described below: • If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage,an additional charge will be assessed. • The need for excess clean-up above and beyond normal use. • Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit,a full refund of the security deposit shall be paid within thirty(30)days following the event,program or league. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. A. Daily Fees (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $30 $40 4 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a"per field basis"without usage of lights. B. Preparation of Fields Fee Baseball/softball field prep—includes bases,fine dragging and lining(one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field *50%of preparation fees will be charged if there is inclement weather that results in cancellation of the game. Soccer field prep-includes nets,lining of the field Initial Layout Fee ..................................................................$175.00 Weekly Maintenance Fees: Large Field(100 yds x 70 yards or 80 yds x 50 yds)...................$100.00 Medium Field(60 yds x 40 yds or 45 yds x 30 yds).....................$80.00 Small Field(35 yds x 25 yds or 30 yds x 20 yds).......................$60.00 C. Lights Fees Weekday or weekend- minimum$45.00 fee for first hour,$30.00 for each additional hour per field D. Special Use Fees Water access fee-$20.00 Electrical access fee.-$20.00. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. E. Seasonal/Long Term Use Fees To be determined for each organization and the requests,per Athletic Reservation Fee Schedule. organization that has a cooperative agreement must have a minimum of 50 games per calendar}ear. General Policies and Procedures for use of the United City of Yorkville Parks,Fields and Facilities may be found on page 9.- F.Portable Toilet Fee If the organization requests a portable toilet at the field to use,the organization must pay the monthly fee for the portable toilet.The port-o-let must be placed at the field by the City only., Formatted:Font:Not Bold,Not Italic TOURNAMENT POLICY TOURNAMENT-ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament.Applications for Tournament requests may be submitted beginning Sept. 1St for the general public. The scheduling and approval is on a first come,first serve basis.Priority will be given to the organization or league that rented the fields for that same weekend the previous year. 5 Written requests for tournament athletic field reservations and special requests shall be submitted to the Parks and Recreation Department according to the deadlines listed below. In addition,certificate of insurance,team rosters and signed waiver forms for each player participant shall be submitted to the Parks and Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Parks and Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields,park,surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore,the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field,equipment or park amenities. A. Guidelines&Fees Baseball/Softball Fields @ Bridge Park—Weekend Tournament Fees(Fri.—Sun) Tournament Rental Fee-$1,24-00.00 per event. 3( day) Includes: ■ Bridge Park Fields(3 Fields) ■ Rental Time: - Friday 3:00 pm—9:45 pm - Saturday 9:00 am—9:45 pm - Sunday 9:00 am—6:00 pm ■ Lights at Bridge Park Fields(available from 6:00 pm to 9:45 pm each night—all play must end by 9:45 pm,no exceptions) Fields will be prepared and lined each morning;Friday,Saturday,and Sunday. One field will be dFagged end lined before ehampienship game. ■ If all 3 fields are not being used the City has the right to not open the concession stand. Formatted: No bullets or numbering Friday-Saturday Fee-$800.00(2 day) ■ Bridge Park Fields(3 Fields) ■ Rental Time: - Friday 3:00 pm—9:45 pm - Saturday 9:00 am—9:45 pm ■ Lights at Bridge Park Fields(available from 6:00 pm to 9:45 pm each night—all play must end by 9:45 pm,no exceptions) ■ Fields will be prepared and lined each morning Friday and Saturday. ■ If all 3 fields are not being used the City has the right to not open the concession stand. ■ If one of the days are rained out the fee to play Sunday is$400.00. 6 A fee of$150.00 will be assessed for play after 6:00 pm on Sundays(lights are available at no additional fee until 9:45 pm.All play must end by 9:45 pm no exceptions). Games will not start before 9:00 am. Additional fields may be available for an additional fee($250.00 per field per weekend). Additional days may be available for an additional fee. ,A. Schedule Due Formatted:Font:Bold -Tournament Schedule or start&ending times and field dimensions,for each day of the tournament, Formatted:Font:Bold are due by Monday,at 11:00 am,the week of the tournament to ensure the concession stand,field preparation,bathrooms and lights will be staffed. Any changes to the submitted schedule before or during the Tournament must be approved by the Superintendent of Parks or the a Superintendent of Recreation^r 0;ta R tae.eatiAn T,r..nag B. Special Use Fees Water access fee-$20.00 Electrical access fee-$20.00,must supply your own extension cords. Concession—please see Concession Stand Operation below. C. Payment of Fees Groups reserving a weekend tournament must pay the security deposit,20%of the tournament fees and have an active credit card on file at time of reservation.All tournament fees will be paid in full two months before the tournament dates. D. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to possible inclement wheather the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. Payment of fees shall be made at the Parks and Recreation Department Administration Offices 201 W. E. Security Deposit 7 A security deposit will be required per event,tournament or program. The amount will be$100 per day(no lights)or$150 per day(with lights),to a maximum of$500. The deposit maybe forfeited for incidents such as,but not limited to,those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage,an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit,a full refund of the security deposit shall be paid within thirty(30)days following the event,program or league F. Special Requests Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include,but are not limited to,use of field lights,fundraising activities(i.e.shirts,hats,photos,etc),extended park hours use,use of a public address system,admission charges,additional bleachers,additional field maintenance,use of temporary fencing,and water or electrical access.There will be a$50.00 fee,per booth(tent),for all non-food items to be sold. Organizations that have an approved cooperative field-use agreement with the City are allowed to have two 10'x10'booths or tents on-site each day of the tournament at no-cost. Non-profit organizations that have rented the field are allowed to have two booths or tents at no cost, and must be staffed by members or volunteers for the organization and must be associated with the organization's purpose. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament if all 3 fields are in-use during the tournament.If all 3 fields are not used,the concession stand may be closed at the discretion of the Parks and Recreation Department..-Organizations will be able to sell food products(NO BEVERAGES),for fundraising purposes,that DO NOT coincide with the Concession Stand menu. There will be a fee of$100.00 to sell items for the entire weekend. The$100 fee is waived for non- profit organizations for two booths during tournaments in which the non-profit organization has rented the field,and must be staffed by members or volunteers for the organization. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval,no later than two weeks before the tournament.Once approved,the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits.NOTE:The Kendall County Health Department has restrictions regarding the sale of meat products.You may contact them at 630-553- 9100 for more information. Booth(s),tent(s)location will be determined by staff. Due to liability concerns,only city employees are allowed in Concession Stands. H. Rain In the event of rain a representative of the Parks&Recreation Department will determine if the fields are safe for playpla yable.No attempt will be made to bring the fields into playable condition.If after one hour fields are still not playable due to rain or inclement weather all play will be canceled for that day.No credit or vouchers will be given. 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,FIELDS AND FACILITIES ■ No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. Any improvements to the park will be through a donation to the City,and therefore become the property of the City. ■ No ball hitting or pitching into fences or dugouts is allowed,with the exception of light weight plastic practice balls. ■ Each party will report any damage and or maintenance concerns to the Ppark and Recreation Ddepartment immediately. ■ Coordination of work involving the Ppark and Recreation Ddepartment staff or use of the equipment will generally require a two-week notice,for scheduling purposes. ■ Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. ■ All requests for use of fields,or park(s)must be in writing. Faeh gfoup roust eeffiplete a eheeklist enstiring that the fields-are in aeeeptable eandition af4e end of the season or maintenanee obligation. • Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the area,field,or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner,or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit,assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks,fields,buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions;(no standing water,saturated turf conditions,or times when safety is a concern).Each group must determine for themselves if the fields are in acceptable condition and safe for play prior to the start of play.The City or Yorkville Park and Recreation 9 Department full time staff has the right to call the fields.A 50%refund of the preparation fee will be offered if the City calls the fields. • Groups must adhere to all city ordinances,policies and procedures when using the facilities, parks and fields. (Sign Ordinance,Building Rental Policies,Lightening Prediction Policy,and weather warning alarm system,and any other city guidelines that pertain to the use of City owned property). • When ball field lights are utilized,a park and recreation department employee,tournament director,or the representative of a private rental,will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition,a refundable deposit may be required prior to the beginning of the season or event,which can be forfeited for unauthorized or inappropriate use of the lights. •_A11 play at Bridge Park ballfields must end no later than 9:45 pm,everyday. Lights will be turned off at 9:45 pm everyday,no exceptions. Formatted:List Paragraph, No bullets or • No port-o-lets can be rented by an organization that is not rented by the Parks&Recreation numbering Department.The City will only charge the user the amount it costs to rent the portable toilet unit. 10 APPLICATION FORM ATHLETIC FIELD&TOURNAMENT RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Rese.-..ation F ests shall be a .,.1 7.....inni..g on the following dates: SpFing-Season-(Mareh NU59 Mar-eh 4st Summer Season{dune August) April 15th Fail Season(September NevemheF) duly ls`" T ent Rmorvot-ons begins Sept.1" Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100%of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental,non-profit organizations,businesses,corporations,and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS,DATE(s)/TIME(s)REQUESTED: Special Use requests(lights,concessions,water,electrical,other). In order complete the athletic field request,the following documents must be forwarded to the Parks and Recreation Department: 1) A certificate of insurance with minimum coverage of$2,000,000 aggregate—co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. 2) The team roster(s)with addresses and signed waiver forms from each player or guardian. ................................................................................. OFFICIAL USE Addition information requested Reservation Amount Deposit amount Date of Request Date Received Staff Initials Approved/Denied Refund Requested Field(s)Assigned 11 Resolution 2012- RESOLUTION APPROVING A REVISED POLICY FOR ATHLETIC FIELD USE POLICIES AND PROCEDURES WHEREAS, the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville's policy concerning athletic field use policies and procedures; and WHEREAS, the City Council has determined that it desires to update such a policy; and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Athletic Field Use Policies and Procedures and adopt a new policy in the form attached hereto in Exhibit"A". NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Athletic Field Use Policies and Procedures in the form set forth on Exhibit "A" attached hereto and incorporated herein is hereby adopted as the Athletic Field Use Policies and Procedures of the City and the Athletic Field Use Policies and Procedures heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK Resolution No. 2012- Page 1 LARRY KOT DIANE TEELING JACKIE MILSCHEWSKI CHRIS FUNKHOUSER CARLO COLOSIMO MARTY MUNNS ROSE SPEARS KEN KOCH Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR Resolution No. 2012- Page 2 Y0RKV1U_E UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT PaRKg&RECREATICSN ATHLETIC FIELD & TOURNAMENT RESERVATION POLICY Athletic Field Policy The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games, and cannot be used by organized league play. For league play(which includes multiple days, or week play for both games and practices and a minimum of 50 games are played per calendar year) a cooperative agreement is required and will guarantee use for the dates and times specified on the permit. Objectives • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields • To plan cooperatively with other community agencies to enhance individual and group recreational needs • To provide recreational activities which take into consideration the needs of the community • To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents. Category B Private groups and individuals which are comprised of at least 80%United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house (i.e. primarily Yorkville residents playing games against other Yorkville residents) will be given first priority. 1. In the event there are multiple in-house agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 1 ii. League agreements considered travel (i.e. primarily Yorkville residents playing games against other area leagues, groups, or organizations) will be given second priority. 1. In the event there are multiple travel league agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing travel league agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games and practices. Groups or individuals with an approved reservation or permit and City programs will have priority use. Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). Each group must determine for themselves if the fields are in acceptable condition and safe for play prior to the start of play. The City or Yorkville Park and Recreation Department full time staff has the right to call the fields at any time. A 50%refund of the preparation fee will be offered if the City calls the fields. Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. • The team roster(s) with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. • Deposit $100.00 per field, $150.00 per field with lights. Tournament Dates Priority will be given to the organization or league that rented the fields for that same weekend the previous year. Please see Tournament Policy for all tournament related information. Holiday Maintenance Schedule It will be at the discretion of the Park& Recreation Department on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. Additional charges will be based on request to pay staff overtime. 2 Outside Maintenance No outside organization will be allowed to perform maintenance, including but not limited to the use of motorized equipment. Limited hand raking is allowed. For groups chalking fields themselves a manual chalker must be used. ATHLETIC FIELD RESERVATION FEES A. Establishment The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident/Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City, or if a cooperative agreement is approved. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District,private school groups, or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. 3 Payment of fees shall be made at the Parks and Recreation Department Offices. F. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day(no lights) or$150 per day(with lights), to a maximum of$500. The deposit may be forfeited for incidents such as, but not limited to, those described below: • If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. • The need for excess clean-up above and beyond normal use. • Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty(30) days following the event,program or league. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. A. Daily Fees (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $30 $40 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a"per field basis"without usage of lights. B. Preparation of Fields Fee Baseball/ softball field prep—includes bases, fine dragging and lining (one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field 4 *50% of preparation fees will be charged if there is inclement weather that results in cancellation of the game. Soccer field prep - includes nets, lining of the field Initial Layout Fee ..................................................................$175.00 Weekly Maintenance Fees: Large Field (100 yds x 70 yards or 80 yds x 50 yds)...................$100.00 Medium Field(60 yds x 40 yds or 45 yds x 30 yds).....................$80.00 Small Field (35 yds x 25 yds or 30 yds x 20 yds).......................$60.00 C. Lights Fees Weekday or weekend- minimum $45.00 fee for first hour, $30.00 for each additional hour per field D. Special Use Fees Water access fee - $20.00 Electrical access fee - $20.00. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. E. Seasonal/Long Term Use Fees To be determined for each organization and the requests,per Athletic Reservation Fee Schedule. Any organization that has a cooperative agreement must have a minimum of 50 games per calendar year. General Policies and Procedures for use of the United City of Yorkville Parks, Fields and Facilities may be found on page 9. F. Portable Toilet Fee If the organization requests a portable toilet at the field to use, the organization must pay the monthly fee for the portable toilet. The port-o-let must be placed at the field by the City only. TOURNAMENT POLICY TOURNAMENT -ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Sept. lst for the general public. The scheduling and approval is on a first come, first serve basis. Priority will be given to the organization or league that rented the fields for that same weekend the previous year. Written requests for tournament athletic field reservations and special requests shall be submitted to the Parks and Recreation Department according to the deadlines listed below. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Parks and Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Parks and Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and 5 the items listed below. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. A. Guidelines & Fees Baseball/ Softball Fields @ Bridge Park—Weekend Tournament Fees (Fri. — Sun) Tournament Rental Fee - $1,200.00 per event. (3 day) Includes: ■ Bridge Park Fields (3 Fields) ■ Rental Time: - Friday 3:00 pm—9:45 pm - Saturday 9:00 am—9:45 pm - Sunday 9:00 am—6:00 pm ■ Lights at Bridge Park Fields (available from 6:00 pm to 9:45 pm each night—all play must end by 9:45 pm, no exceptions) ■ Fields will be prepared and lined each morning; Friday, Saturday, and Sunday. ■ If all 3 fields are not being used the City has the right to not open the concession stand. Friday-Saturday Fee - $800.00 (2 day) ■ Bridge Park Fields (3 Fields) ■ Rental Time: - Friday 3:00 pm—9:45 pm - Saturday 9:00 am—9:45 pm ■ Lights at Bridge Park Fields (available from 6:00 pm to 9:45 pm each night— all play must end by 9:45 pm, no exceptions) ■ Fields will be prepared and lined each morning; Friday and Saturday. ■ If all 3 fields are not being used the City has the right to not open the concession stand. ■ If one of the days are rained out the fee to play Sunday is $400.00. A fee of$150.00 will be assessed for play after 6:00 pm on Sundays (lights are available at no additional fee until 9:45 pm. All play must end by 9:45 pm no exceptions). Games will not start before 9:00 am. Additional fields may be available for an additional fee ($250.00 per field per weekend). Additional days may be available for an additional fee. A. Schedule Due Tournament Schedule or start& ending times and field dimensions, for each day of the tournament, are due by Monday, at 11:00 am, the week of the tournament to ensure the concession stand, field preparation,bathrooms and lights will be staffed. Any changes to the submitted schedule before or during the Tournament must be approved by the Superintendent of Parks and the Superintendent of Recreation. 6 B. Special Use Fees Water access fee - $20.00 Electrical access fee - $20.00, must supply your own extension cords. Concession—please see Concession Stand Operation below. C. Payment of Fees Groups reserving a weekend tournament must pay the security deposit, 20% of the tournament fees and have an active credit card on file at time of reservation. All tournament fees will be paid in full two months before the tournament dates. D. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to possible inclement weather the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. Payment of fees shall be made at the Parks and Recreation Department Administration Offices E. Security Deposit A security deposit will be required per event,tournament or program. The amount will be $100 per day(no lights) or$150 per day(with lights), to a maximum of$500. The deposit may be forfeited for incidents such as, but not limited to, those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty(30) days following the event, program or league F. Special Requests 7 Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities (i.e. shirts, hats,photos, etc), extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance,use of temporary fencing, and water or electrical access. There will be a$50.00 fee,per booth(tent), for all non-food items to be sold. Organizations that have an approved cooperative field-use agreement with the City are allowed to have two 10'x10' booths or tents on-site each day of the tournament at no-cost. Non-profit organizations that have rented the field are allowed to have two booths or tents at no cost, and must be staffed by members or volunteers for the organization and must be associated with the organization's purpose. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament if all 3 fields are in-use during the tournament. If all 3 fields are not used, the concession stand may be closed at the discretion of the Parks and Recreation Department. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the Concession Stand menu. There will be a fee of$100.00 to sell items for the entire weekend. The $100 fee is waived for non- profit organizations for two booths during tournaments in which the non-profit organization has rented the field, and must be staffed by members or volunteers for the organization. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630-553- 9100 for more information. Booth(s), tent(s) location will be determined by staff. Due to liability concerns, only city employees are allowed in Concession Stands. H. Rain In the event of rain a representative of the Parks &Recreation Department will determine if the fields are playable. No attempt will be made to bring the fields into playable condition. If after one hour fields are still not playable due to rain or inclement weather all play will be canceled for that day. No credit or vouchers will be given. 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. Any improvements to the park will be through a donation to the City, and therefore become the property of the City. • No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls. • Each party will report any damage and or maintenance concerns to the Park and Recreation Department immediately. • Coordination of work involving the Park and Recreation Department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields, or park(s) must be in writing. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). Each group must determine for themselves if the fields are in acceptable condition and safe for play prior to the start of play. The City or Yorkville Park and Recreation Department full time staff has the right to call the fields. A 50%refund of the preparation fee will be offered if the City calls the fields. 9 • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City owned property). • When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event,which can be forfeited for unauthorized or inappropriate use of the lights. • All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 9:45 pm everyday, no exceptions. • No port-o-lets can be rented by an organization that is not rented by the Parks & Recreation Department. The City will only charge the user the amount it costs to rent the portable toilet unit. 10 APPLICATION FORM ATHLETIC FIELD & TOURNAMENT RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100%of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS, DATE(s)/TIME(s)REQUESTED: Special Use requests (lights, concessions,water, electrical, other). In order complete the athletic field request,the following documents must be forwarded to the Parks and Recreation Department: 1) A certificate of insurance with minimum coverage of$2,000,000 aggregate—co-naming the United City of Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation. 2) The team roster(s)with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested Reservation Amount Deposit amount Date of Request Date Received Staff Initials Approved/Denied Refund Requested Field(s)Assigned 11 `� 13 fry Reviewed By: �� •s► Legal Agenda Item Number Finance ❑ CA#7 EST. -� _ 1838 Engineer ❑ City Administrator 0 Human Resources ❑ Tracking Number Community Development j� �� Police F-1 Public 2012-49 LE Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Business District for Imperial Investments Downtown Properties Meeting and Date: City Council—October 9, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Oct 2012 Action Taken: EDC Unanimous Approval Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: September 26, 2012 C<wrMY Sad Subject: Downtown Business District ALE Summary Proposal to create a downtown business district over a group of properties owned by a single entity. Background This item was last discussed by the City Council at the July COW meeting. The packet materials from that meeting are attached. The Council was in favor of the business district proposal as presented. After the meeting, the developer requested postponement of the business district while other matters were attended to. After a few weeks, Imperial Investments approached the City with a slightly different proposal. Instead of imposing a 0.5%business district tax and the City committing to remit all proceeds to the developer for on-site project development costs (building construction, land acquisition, etc.), the developer has requested the business district tax be collected and remain with the City for purposes of improving public infrastructure within the district. This money could be used for sidewalks, streetlights, parking lot upgrades, utility relocation, and other items. The geographic boundaries of the business district are the same as was proposed a few weeks ago. The business district will only incorporate properties owned by Imperial Investments, and the money collected from those businesses can only be used within the business district. A business district eligibility report and business district plan are attached for your review. The creation of a business district requires a public hearing, as discussed in the attached memo from Attorney Orr. Recommendation Because the business district and incremental sales tax has been requested by the property owner, staff recommends approval of the creation of the downtown business district. Ordinance No. A ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, TO SET A DATE FOR A PUBLIC HEARING FOR THE DOWNTOWN YORKVILLE BUSINESS DEVELOPMENT DISTRICT BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: Section 1. It is necessary and in the best interests of the City that a public hearing be held at least one week prior to the adoption of an ordinance or ordinances by the City Council approving the Downtown Yorkville Business District Development Plan (the "Business District Plan"), establishing the Downtown Yorkville Business Development District (the "Business District"), as legally described in Exhibit A, attached to and made a part of this Ordinance, and imposing a retailers', service, and hotel operators' occupation taxes (the "Taxes"), in accordance with the Business District Development and Redevelopment Act, 65 ILCS 5/11-74.3-1, et seq. (the "Act"). Section 2. The Act grants the Village the power to establish by ordinance or Ordinance procedures for the planning, execution and implementation of business district plans; and pursuant to the Act, the Village desired to authorize the date for a public hearing (the "Public Hearing") on the proposed Business District Plan, proposed Business District, and the imposition of Taxes therein, and the publication of notice thereof. Section 3. It is hereby determined that the Public Hearing shall be held by the Mayor and City Council of the United City of Yorkville on the day of , 2012, at 7:00 p.m., at the City Hall, 800 Game Farm Road, Yorkville, Illinois. Section 4. Notice of the Public Hearing is hereby authorized to be given by publication in the Section 5. If any section, paragraph, clause, or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the other provisions of this Ordinance. Passed this day of , 2012. APPROVED: Mayor AYES: NAYS: ABSENT: Attest: City Clerk PUBLIC NOTICE Public Notice is hereby given of a public hearing to be held on , 2012 at 7:00 p.m. before the Mayor and City Council of the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois on the proposed Downtown Yorkville Business District Development Plan, establishing the Downtown Yorkville Business Development District and imposing a 0.5% retailers', service, and hotel operators' occupation taxes, all in accordance with the Business District Development and Redevelopment Act, 65 ILCS 5/11-74.3-1, et. seq. The proposed Downtown Yorkville Business Development District includes an area founded on the north by West Hydraulic Avenue, on the east by Bridge Street(Illinois Route 47), on the south by West Van Emmon Street and on the west by the alley approximately 190 feet of Bridge Street, and is legally described as: Lots 1,2,3,4,5,6,7,8,9,10,11 and 12 in Block 1 of Blacks Addition to the Village of Yorkville, being a subdivision of part of section 32,Township 37 North, Range 7 East of the Third Principal Meridian according to the plat recorded June 29, 1863 in Book 4, Page 8, Kendall County, Illinois. At the public hearing all interested parties shall be heard. Copies of the proposed Downtown Yorkville Business District Development Plan are available at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois. /s/Beth Warren City Clerk UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS DOWNTOWN BUSINESS DISTRICT DEVELOPMENT PLAN Prepared by: Kathleen Field Orr Kathleen Field Orr&Associates 53 West Jackson Blvd., Suite 935 Chicago,Illinois 60604 312.382.2113 1 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS DOWNTOWN BUSINESS DISTRICT DEVELOPMENT PLAN L INTRODUCTION The Business District Development and Redevelopment Act, as from time to time amended (65 ILCS 5/11-74.3-1 et seq.) (the "BDD Act"), provides the means for municipalities to revitalize and redevelop commercial areas and has been most successfully used in aging central downtown districts which lack the structures, parking and improvements mandated by modern retailing and business operations. The objectives of the BDD Act are to attract sound and stable commercial growth; to reduce or eliminate blighting conditions in order to attract private investment; and, to assure opportunities for development and redevelopment thereby enhancing the tax base of the municipality and all affected taxing districts. The purpose of this document, entitled "United City of Yorkville, Kendall County, Illinois, Downtown Business District Development Plan", is to provide a redevelopment Plan (the "Business District Plan"), for those properties included in the Yorkville Downtown Business District (the "Downtown Business District") legally described on Exhibit A, attached hereto and as depicted on the map attached hereto as Exhibit B. The Downtown Business District includes approximately acres and is characterized by structures at least fifty(50) years and older. The City has been advised that the Downtown Business District qualifies as a business district pursuant to the BDD Act, pursuant to an Eligibility Report attached hereto as a business district pursuant to the BDD Act and to an Eligibility Report attached hereto as Exhibit C, which report analyzes the blighting factors now found within the proposed Downtown Business District. The City believes that the Downtown Business District would benefit from the designation as a "business district" as such designation empowers the Mayor and City Council of the United City of Yorkville (the "Corporate Authorities"): (1) To make and enter into all contracts necessary or incidental to the implementation and furtherance of a business district plan. A contract by and between the municipality and any developer or other nongovernmental person to pay or reimburse said developer or other nongovernmental person for business district project costs incurred or to be incurred by said developer or other nongovernmental person shall not be deemed an economic incentive agreement under Section 8-11-20, notwithstanding the fact that such contract provides for the sharing, rebate, or payment of retailers' occupation taxes or service occupation taxes (including, without limitation, service occupation taxes (including, without limitation, taxes imposed pursuant to subsection (10)) the municipality receives from the development or redevelopment of properties in the business district. Contracts entered into pursuant 2 to this subsection shall be binding upon successor corporate authorities of the municipality and any party to such contract may seek to enforce and compel performance of the contract by civil action, mandamus, injunction, or other proceeding. (2) Within a business district, to acquire by purchase, donation of land and other real or personal property or rights or interests therein; and to grant or acquire licenses, easements, and options with respect thereto, all in the manner and at such price authorized by law. No conveyance, lease, mortgage, disposition of land agreement relating to the development of property, shall be made or executed except pursuant to prior official action of the municipality. No conveyance, lease, mortgage, or other disposition of land owned by the municipality, and no agreement relating to the development of property, within a business district shall be made without making public disclosure of the terms and disposition of all bids and proposals submitted to the municipality in connection therewith. (3) To acquire property by eminent domain in accordance with the Eminent Domain Act. (4) To clear any area within a business district by demolition or removal of any existing buildings, structures, fixtures, utilities, or improvements, and to clear and grade land. (5) To install, repair, construct, reconstruct, or relocate public streets, public utilities, and other public site improvements within or without a business district which are essential to the preparation of a business district for use in accordance with a business district plan. (6) To renovate, rehabilitate, reconstruct, relocate, repair, or remodel any existing buildings, structures, works, utilities, or fixtures within a business district. (7) To construct public improvements, including but not limited to buildings, structures, works,utilities, or fixtures within any business district. (8) To fix, charge, and collect fees, rents, and charges for the use of any building, facility, or property or any portion thereof owned or leased by the municipality within a business district. (9) To pay or cause to be paid business district project costs. Any payments to be made by the municipality to developers or other nongovernmental persons for business district project costs incurred by such developer or other nongovernmental person shall be made only pursuant to the prior official action of the municipality evidencing an intent to pay or cause to be paid such business district project costs. A 3 municipality shall adopt such accounting procedures as shall be necessary to determine that such business district project costs are properly paid. (10) To apply for and accept grants, guarantees, donations of property or labor or any other thing of value for use in connection with a business district project. (11) If the municipality has by ordinance found and determined that the business district is a blighted area under this Law, to impose a retailers' occupation tax and a service occupation tax in the business district for the planning, execution, and implementation of business district plans and to pay for business district project costs as set forth in the business district plan approved by the municipality. (12) If the municipality has by ordinance found and determined that the business district is a blighted area under this Law, to impose a hotel operators' occupation tax in the business district for the planning, execution, and implementation of business district plans and to pay for the business district project costs as set forth in the business district plan approved by the municipality. In order to impose a tax pursuant to item (11) or item (12) cited above, the Corporate Authorities shall undertake the following: 1. Hold a public hearing prior to designation of the business district and approval of the business district development plan. 2. Affirms that the area proposed to be designated as a business district is contiguous and includes such parcels of real property as shall be directly and substantially benefitted by the proposed development. 3. Shall find that the proposed is a blighted area and has not been subject to growth and development through private investment and without a business district development plan is not reasonably anticipated to be developed. Upon the finding that the proposed Business District is "blighted," as hereinafter defined, the Retailers' Occupation Tax may be imposed in quarter percent (.25%) increments at a total rate not to exceed one percent (1%) of the gross receipts from such sales made in the Downtown Business District in the course of selling tangible personal property, other than an item of tangible personal property titled and registered with an agency of the state's government. The Retailers' Occupation Tax may not be imposed for more than 23 years and may not be imposed on "food for human consumption that is to be consumed off the premises where it is sold (other than alcoholic beverages, soft drinks, and food that has been prepared for immediate consumption), prescription and non-prescription medicines, drugs, medical appliances, modifications to a motor vehicle for the purpose of rendering it usable by a disabled person, and insulin,urine testing materials, syringes, and 4 needles used by diabetics for human use. A Service Occupation Tax may be imposed in a quarter percent (25%) increments at a total rate not to exceed one percent (1%) of the selling price of tangible personal property so within the Business District incident to making sales of service. The Retailer's Occupation Tax and Service Occupation Tax shall hereafter collectively be referred to as "Sales Taxes." Sales Taxes, if imposed, shall be collected by the Illinois Department of Revenue and then disbursed to the City. The BDD Act defines a"blighted area" as: "Blighted area" means an area that is a blighted area which, by reason of the predominance of defective, non-existent, or inadequate street layout, unsanitary or unsafe conditions, deterioration of site improvements, improper subdivision or obsolete platting, or the existence of conditions which endanger life or property by fire or other causes, or any combination of those factors, retards the provision of housing accommodations or constitutes an economic or social liability, an economic underutilization of the area, or a menace to the public health, safety, morals, or welfare." Given the Eligibility Report which concludes that the Downtown Business District is a blighted commercial area as defined by the BDD, the City desires to proceed with all other actions required under the BDD Act to impose such taxes as permitted thereby in order to implement this Business District Plan. 5 IL THE UNITED CITY OF YORKVILLE The United City of Yorkville is located 50 miles southwest of Chicago in the Fox River Valley of Kendall County. The City is generally bounded on the north by the Villages of Montgomery and Sugar Grove; the Village of Oswego on the East, the City of Plano on the west and the City of Morris on the south. The town of Yorkville was originally settled in 1832 south of the Fox River as an agricultural business center with a downtown district along the Fox River on Bridge Street. From the beginning, the City was a growing area which was soon reinforced by the designation of Yorkville as the County Seat in 1859. Yorkville was incorporated as a village in 1874. Simultaneously, on the north bank of the Fox River, the town of Bristol was also growing and incorporated in 1861 until it combined with Yorkville in 1957, hence the name the "United City of Yorkville". Yorkville has grown from a population of 6,189, as of the census of 2000, to its current population of 16,921 per the 2010 census. During this decade, the City has annexed hundreds of acres for development as residential subdivisions while also developing new commercial corridors and an industrial park. Its attraction to tourists as a recreational destination has recently grown due to the opening of the Marge Cline Whitewater Course at the Glen D. Palmer Dam located at the City's Bicentennial Riverfront Park. 6 III. DOWNTOWN BUSINESS DISTRICT BOUNDARIES The proposed Downtown Business District encompasses some of the oldest properties and oldest structures of Yorkville in the City's historic downtown area which is a mixed use area with a wide range of commercial and retail uses, restaurants, residences, public and civic uses, and several industrial uses. The Downtown Business District constitutes a portion of the historic downtown bounded on the east by Bridge Street, on the south by Van Emmon Street, on the west by Main Street and on the north by Hydraulic Street. Until 1970, the historic downtown area was the City's only business district when the City annexed acres at US Route 34 and substantial retail development has occurred with major "big box" users coming to the City. As a result of this new development and general market changes, the historic downtown area has not benefitted from new private investment. With the improvements to Bicentennial Riverfront Park, a new interest in the historic downtown area has been sparked. In 2006, the City of Yorkville designated the Downtown Yorkville Tax Increment Financing Redevelopment Project Area ("Downtown TIF District") pursuant to the Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4-1 et seq.) (the "TIF Act") which includes approximately 200 acres inclusive of streets and rights-of-way. The benefits of the TIF Act remain to be realized but it is evidence of the City's commitment to recognize the changing requirements for development and redevelopment and to pursue all avenues to achieve opportunities for growth and redevelopment. The Downtown Business District is the City's effort to focus on the commercial development of a portion of the Downtown TIF District and to apply the benefits of the BDD Act to a specific commercial strip to increase the interest in this area and excitement to attract private investment in the entire district. A list of the parcels included in the Downtown Business District is attached hereto as Exhibit D. 7 IV. DOWNTOWN BUSINESS DISTRICT GOALS General goals for the Yorkville Downtown Business District include, but are not limited to, the following: $ To create an environment that will contribute more positively to the health, safety and general welfare of the City; $ To improve infrastructure that will provide safe and efficient access to the parcels and detention/retention to address stormwater needs; $ To encourage new investment and development that will increase the value of properties within and adjacent to the Downtown Business District, improving the real estate and sales tax base; $ To increase construction, part-time, and full-time employment opportunities for residents and non-residents of the City; $ To maintain and enhance the viability of the City's historic downtown as a commercial center; $ To eliminate the factors that qualified the Downtown Business District as a blighted area; and, $ To provide a strong, positive visual image of the Downtown Business District through attractive and high-quality building design and site improvements, and landscaping. $ To develop a land use pattern which promotes the highest degrees of health, safety and the well-being of the community. 8 V. DOWNTOWN BUSINESS DISTRICT PROJECTS The City proposes to achieve its development and redevelopment goals for the Downtown Business District through the use of public financing techniques and the imposition of Sales Taxes as authorized under the BDD Act to undertake the activities, improvements and projects described below. The City also maintains the flexibility to undertake additional activities, improvements and projects authorized under the BDD Act and other applicable laws, if the need for activities, improvements and projects changes as redevelopment occurs in the Downtown Business District, including: • Construct buildings and facilities; • Revitalize and upgrade buildings through site planning, fagade improvements, and construction methods that provide cohesive urban design features, provide focus to the streetscape and buildings in the Downtown Business District, and quality building materials; • Improve streetscape design, pedestrian access, distinctive lighting, signage and landscaping, and other appropriate site amenities; • Redesign site to improve access, which may require the demolition and replacement of buildings; • Provide and upgrade infrastructure to serve the development, including the construction of and improvements to utility and stormwater management infrastructure; • Create convenient parking areas as mandated by users no longer within walking distances; • Study of utility services to the Downtown Business District and the reconfiguration of such utility services to sufficiently serve the developments; • Construction of streetscape enhancements including new light poles; accent paving in crosswalks; street tree and ornamental vegetation plantings; and community banners and attractive features to attract pedestrian usage and provide increased safety for both pedestrians and motorists; • Site clearance and site preparation, such as subdividing or combing parcels for commercial use, to attract development; and, 9 • Make access improvements to provide safe, convenient, efficient and effective access to the business in the Downtown Business District for automobiles, trucks and delivery vehicles, public transportation, bicycles, and pedestrians. 10 VI. BUSINESS DISTRICT DEVELOPMENT PROJECT COSTS A. The BDD Act states: "Business district project costs" shall mean and include the sum total of all costs incurred by a municipality, other governmental entity, or nongovernmental person in connection with a business district, in the furtherance of a business district plan, including, without limitation, the following: (1) Costs of studies, surveys, development of plans and specifications, implementation and administration of a business district plan, and personnel and professional service costs including architectural, engineering, legal, marketing, financial, planning, or other professional services, provided that no charges for professional services may be based on a percentage of tax revenues received by the municipality; (2) Property assembly costs, including but not limited to, acquisition of land and other real or personal property or rights or interests therein, and specifically including payments to developers or other nongovernmental persons as reimbursement for property assembly costs incurred by that developer or other nongovernmental person; (3) Site preparation costs, including but not limited to clearance, demolition or removal of any existing buildings, structures, fixtures, utilities, and improvements and clearing and grading of land; (4) Costs of installation, repair, construction, reconstruction, extension, or relocation of public streets, public utilities, and other public site improvements within or without the business district which are essential to the preparation of the business district for use in accordance with the business district plan, and for use in accordance with the business district plan, and specifically including payments to developers or other nongovernmental persons as reimbursement for site preparation costs incurred by the developer or nongovernmental person; (5) Costs of renovation, rehabilitation, reconstruction, relocation, repair, or remodeling of any existing buildings, improvements, and fixtures within the business district, and specifically including payments to developers or other nongovernmental persons as reimbursement for costs incurred by those developers or nongovernmental persons; (6) Costs of installation or construction within the business district of buildings, structures, works, streets, improvements, equipment, utilities, or fixtures, and specifically including payments to developers or other nongovernmental persons 11 as reimbursements for such costs incurred by such developer or nongovernmental person; (7) Financing costs, including but not limited to all necessary and incidental expenses related to the issuance of obligations, payment of any interest on any obligations issued under this Law that accrues during the estimated period of construction of any development or redevelopment project for which those obligations are issued and for not exceeding 36 months thereafter, and any reasonable reserves related to the issuance of those obligations; and (8) Relocation costs to the extent that a municipality determines that relocation costs shall be paid or is required to make payment of relocation costs by federal or State law. B. Estimated Project Costs (1) Costs of studies, development plans engineering and professional services $ 500,000.00 (2) Land assembly $ 3,000,000.00 (3) Site preparation, including land clearance $ 2,000,000.00 (4) Repair and remodeling of existing buildings $ 3,000,000.00 (5) Improvements to public utilities $ 1,000,000.00 (6) Streetscape improvements $ 1,000,000.00 (7) Construction of improvements $ 3,000,000.00 (8) Interest costs $ 1,000,000.00 $14,500,000.00 12 The City reserves the right to exceed budgeted costs in particular estimated development project costs categories so long as the total estimated cost is not exceeded over the 23 year life of the Downtown Business District, unless otherwise amended. 13 VII. SOURCES OF FUNDS TO PAY DEVELOPMENT PROJECT COSTS Upon designation of the Downtown Business District by City ordinance, the City intends to impose the retailers= occupation within the Downtown Business District, at a rate not to exceed one percent (1%) of the gross receipts from sales made in the course of any business within the Downtown Business District. Such tax shall not be applicable to the sales of food for human consumption that is to be consumed off the premises where it is sold (other than alcoholic beverages, soft drinks, and food that has been prepared for immediate consumption), prescription and nonprescription medicines, drugs, medical appliances, modifications to a motor vehicle for the purpose of rendering it usable by a disabled person, and insulin, urine testing materials, syringes, and needles used by diabetics for human use. The City also intends to impose a service occupation tax upon all persons engaged within the boundaries of the Downtown Business District in the business of making sales of service at a rate not to exceed one percent (1%) of the selling price of all tangible personal property transferred by such serviceman as an incident to a sale of service. Such tax may not be imposed on food for human consumption that is to be consumed off the premises where it is sold (other than alcoholic beverages, soft drinks, and food that has been prepared for immediate consumption), prescription and nonprescription medicines, drugs, medical appliances, modifications to a motor vehicle for the purpose of rendering it usable by a disabled person, and insulin, urine testing materials, syringes, and needles used by diabetics for human use. The retailers' occupation tax and the service occupation tax shall be collectively referred to as the "Taxes." The proceeds of these Taxes shall be used during the term of the designation of the Downtown Business District (not to exceed 23 years from the date of adoption of this Business District Plan) for the planning, execution and implementation of the Business District Plan, the payment of business district project costs as set forth in the Business District Plan and permitted by the BDD and the payment of obligations of the City issued to provide for the payment of business district project costs. A City ordinance shall also be adopted by the Mayor and City Council to create a separate fund entitled the "Downtown Business District Tax Allocation Fund" in order to receive the revenues generated by the Taxes. Pursuant to the Business District Act, all funds received from the Taxes must be deposited into this special fund. Funds necessary to pay for business district project costs and to secure municipal obligations issued for such costs are to be derived primarily from the Taxes. Other sources of funds which may be used to pay for business district project costs or to secure municipal obligations are state and federal grants, investment income, private financing 14 and other legally permissible funds the City may deem appropriate. All such funds shall be deposited in the Downtown Business District Tax Allocation Fund. 15 VIII. ISSUANCE OF OBLIGATIONS The City may issue obligations pursuant to the BDD Act and other authorities in order to pay for business district project costs. The obligations may be secured by the Downtown Business District Sales Taxes, and other sources that the City may deem appropriate. Additionally, the City may provide other legally permissible credit enhancements to any obligations issued pursuant to the BDD Act. All obligations issued by the City pursuant to this Business District Plan and the BDD Act shall be retired within twenty-three (23) years from the date of adoption of the ordinance approving this Business District Plan. One or more series of obligations may be issued from time to time in order to implement this Business District Plan. Obligations may be issued on either a taxable or tax-exempt basis, as general obligation bonds, general obligation debt certificates, alternate bonds or revenue bonds, or other debt instruments, with either fixed rate or floating interest rates; with or without capitalized interest; with or without deferred principal retirement; with or without interest rate limits except as limited by law; with or without redemption provisions, and on such other terms, all as the City may determine and deem appropriate. 16 IX. ESTABLISHMENT AND TERM OF THE DOWNTOWN BUSINESS DISTRICT The establishment of the Downtown Business District shall become effective upon adoption of an ordinance by the Mayor and City Council adopting the Downtown Business District Plan and designating the Downtown Business District. Development agreements between the City and any developers or other private parties shall be consistent with the provisions of the BDD Act and this Business District Plan. Pursuant to the BDD Act, the Downtown Business District Sales Taxes described in Section VI may not be imposed for more than twenty-three (23) years pursuant to the provisions of the BDD Act. The Downtown Business District shall expire upon the termination of the imposition of the Downtown Business District Sales Taxes and the final payout of the same from the Downtown Business District Tax Allocation Fund, which shall be no later than 23 years from the date of adoption of the ordinance approving this Business District Plan. 17 X. FORMAL FINDINGS Based upon the information described in the attached Exhibit C, the Mayor and City Council of the United City of Yorkville finds and determines the following: (a) the Downtown Business District is a contiguous area and includes only parcels of real property directly and substantially benefitted by the proposed business district development or redevelopment plan; (b) the Downtown Business District Plan is consistent with the United City of Yorkville=s Comprehensive Plan for the development of the City as a whole; (c) the Downtown Business District is a blighted area as defined in the BDD Act by reason of the predominance of defective or inadequate street layout; (d) the Downtown Business District constitutes an economic liability to the City in its present condition and use; and, (e) the Downtown Business District on the whole has not been subject to growth and development by private enterprises or would not reasonably be anticipated to be developed or redeveloped without the adoption of the business district development or redevelopment plan. 18 XI. PROVISIONS FOR AMENDING THE BUSINESS DISTRICT PLAN The Mayor and City Council of the United City of Yorkville may amend this Business District Plan from time to time by adopting an ordinance providing for such amendment. 19 DOWNTOWN YORKVILLE BUSINESS DEVELOPMENT DISTRICT ELIGIBILITY REPORT 1 DOWNTOWN YORKVILLE BUSINESS DEVELOPMENT DISTRICT ELIGIBILITY REPORT The proposed Downtown Yorkville Business Development District includes thirteen (13) parcels as identified on Exhibit D of the proposed Downtown Business District Development Plan. The area includes approximately acres and is bounded on the north by West Hydraulic Avenue, on the east on Bridge Street (Illinois Route 47), on the south by West Van Emmon Street and on the west by the alley approximately 190 feet west of Bridge Street (the "Proposed Business District'). The legal description of the Proposed Business District is attached as Exhibit A to the proposed Downtown Business District Development Plan. In order for the United City of Yorkville to designate the Proposed Business District as a "business district"under the Business District Development and Redevelopment Law (65 ILCS 5/11-74.3-1 et seq.) (the "BDD Act') and to implement a sales tax or a hotel tax to fund improvements to the Proposed Business District, the City is required to make a formal finding that the Proposed Business District is a "blighted area" which is defined by the BDD Act as: "Blighted area" means an area that is a blighted area which, by reason of the predominance of defective, non-existent, or inadequate street layout, unsanitary or unsafe conditions, deterioration of site improvements, improper subdivision or obsolete platting, or the existence of conditions which endanger life or property by fire or other causes, or any combination of those factors, retards the provision of housing accommodations or constitutes an economic or social liability, an economic underutilization of the area, or a menace to the public health, safety, morals, or welfare." The BDD Act also requires the municipality to determine that the Proposed Business District has not been subject to growth and development through private investment and would not reasonably be anticipated to experience investment and redevelopment without the adoption of the proposed Downtown Business District Development Plan. 2 I. ANALYSIS OF THE PROPOSED BUSINESS DISTRICT The Proposed Business District encompasses some of the oldest properties and oldest structures in the United City of Yorkville dating back to the early 1900's and is surrounded by a wide-range of mixed uses, including commercial and retail uses, industrial uses, residential uses, as well as civic uses. Despite the fact that the downtown runs along the Fox River and has significant structures such as a historic court house and other historic buildings, interest in this area waned with the annexations of properties along Route 34 by the City and the development of "big box" users creating new and modern retail centers. In addition, population growth of the City within the past decade caused numerous vacancies in the downtown due to the fact that the local post office and the local downtown bank required larger facilities and left the historic downtown are to locations on major thoroughfares which have ample parking. Decline in the downtown area was progressive and severe. As part of its economic development program, the City engaged planning experts to develop a comprehensive plan for the redevelopment of the entire downtown area and in 2006 adopted Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.3-1 et seq.) (the "TIF Act"), in effort to spur interest in the area and induce private investment. As a result of its efforts, the City entered into a Development Agreement for a mixed use development to house retail uses on the street level and condominiums for residential use on two-floor above street level. As in most historic districts, parking is a key component of redevelopment due to the limited area available. Problems arose when the developer attempted to construct underground parking and, due to the significant costs and unforeseen structural difficulties, the project failed to proceed. It was several years thereafter before the City was able to generate any interest or any potential developer. Curiously, as hope waned, a local businessman realized the downtown area presents an opportunity for creating an attractive "main street" incorporating some of the historic buildings into new commercial endeavors and began to acquire properties. Despite significant investment, the issues of the area have stalled continuing development and shall continue to limit the redevelopment of the area unless addressed. 3 II. EXISTENCE OF BLIGHTING FACTORS A. Obsolete Platting The most significant blighting factor to be found in the Proposed Business District is obsolete platting. Exhibit A, attached hereto depicts 8 parcels which are 22 to 26 feet in width. Exhibit B is a depiction of the buildings located on these parcels which appear to have been built without regard to lot lines. Redevelopment can only occur if ownership is combined into a single entity and the parcels are combined or the structures are demolished to permit replatting. Given the historical buildings which give the area its greatest potential for the creation of a new commercial district combining old with new, demolition of the structure is not recommended. B. Deterioration of Site Improvements The structures within the Proposed Business District are used for commercial purposes, however, these properties do not provide adequate parking. Moreover, the minimal parking that is currently available is either completely unpaved or the pavement is significantly deteriorated. In addition, the areas around the buildings, as well as the alleyway, demonstrate serious deterioration. C. Defective or Inadequate Street Layout The Proposed Business District is bordered on the west by an alley way of twenty (20) feet in width. Two of the structures depicted on Exhibit A as 1 and 209 abut the alley thereby limiting circulation of parking areas serving the operating businesses. Vision is seriously hampered for vehicles exiting into the alley whether going north or south. The structure identified as number 1 on Exhibit B houses a well and pump station owned and operated by the City. The cost to remove this structure is prohibitive so that providing for alternate parking to serve the area is essential in order to further development of the area. 4 III. DETERMINATION OF ELIGIBILITY UNDER THE BDD ACT The proposed Downtown Business District meets the requirements of the BDD Act for designation as a blighted area. Several of the blight factors listed in the BDD Act are present and the presence of these blight conditions has hindered growth and development in the area. The blight conditions in the area have been present for an extended period of time and the market alone has not been able to support new development to mitigate these conditions. The City has tried for several years to encourage economic investment in this large and important part of the community and has achieved very limited success; however, future private reinvestment would not be reasonably expected to continue by private enterprise alone. The conclusion of this Eligibility Study is that the Proposed Business District qualifies as a blighted commercial area under the requirements of the state statutes and the area is in need of revitalization and guided growth to ensure that it will contribute to the long-term physical, economic and social well-being of the City. 5 IV. FORMAL FINDINGS A. The proposed Downtown Yorkville Business Development District is a contiguous area and includes only parcels of real property which will be directly benefitted by the proposed Downtown Business District Development Plan. B. The Business District Plan is consistent with the City's comprehensive plan. C. The proposed Downtown Yorkville Business Development District is a blighted area as defined in the BDD Act due to: 1. Obsolete platting; 2. Deterioration of site improvement; 3. Defective or inadequate street layout. D. The proposed Downtown Yorkville Business Development District is an economic liability in its present condition due to the economic underutilization of the area. E. The proposed Downtown Yorkville Business Development District has experienced minimal development by private enterprise but continued development is not reasonably anticipated without the adoption of the BDD Act, approval of the proposed Downtown Business District Plan and assistance of the City with the extraordinary costs of the necessary improvements to induce private investment. 6 Memorandum To: City Council EST. -�` Yid 1s36 From: Bart Olson, City Administrator -- � � CC: Date: July 3, 2012 C<wrMY Sad Subject: Downtown Business District ALE Summary Proposal to create a downtown business district over a group of properties owned by a single entity. Background Imperial Investments now owns all buildings and lots with Route 47 frontage between W Van Emmon Street and W Hydraulic Avenue. Imperial Investments also has a TIF agreement with the City for Cobblestone Bakery and Follies Theater, and the agreement contemplates inclusion of future properties and buildings owned by Imperial Investments. For inclusion in the TIF agreement, Imperial Investments must get an approved TIF plan for future properties. To date, no new TIF plans have been submitted to the City. While the City and Imperial Investments waits for the TIF reimbursement process to kick in on Cobblestone Bakery and Follies Theater, the owner of Imperial Investments inquired about other ways to get incentives and assistance from the City sooner than TIF incentives. One such approach is to create a business district, which is explained in detail in the documents supplied by Attorney Orr and attached to this memo. The owner of Imperial Investments is willing to enact a business district on property that he owns, as long as 100% of the proceeds from the business district are forwarded to the owner. This is the exact same proposal that is in place in Kendall Marketplace. In Kendall Marketplace, a'/z percentage point business district sales tax was implemented at the request of Harlem Irving to fund on-site infrastructure 2. The owner of Imperial Investments has requested a '/2 percentage point business district sales tax. Recommendation Because the business district and incremental sales tax has been requested by the property owner, staff recommends approval of the business district plan. The process for business district approval is discussed in the attached memo from Attorney Orr, and it includes a public hearing. ' Because of the timing of the property tax payment system and assessment system,it is possible that Imperial Investments will not receive any TIF assistance from the City for another year. 2 Sales tax rate in Kendall Marketplace is 8.75%,elsewhere in the City the sales tax rate is 8.25%. `� 13 fry Reviewed By: �� •s► Legal Agenda Item Number Finance ❑ CA#8 EST. -� _ 1838 Engineer ❑ City Administrator 0 Human Resources ❑ Tracking Number Community Development j� �� Police F-1 Public 2012-50 LE Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: REP for Sale of Downtown West-Alley Parking Lot Meeting and Date: City Council October 9, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Oct 2012 Action Taken: EDC Unanimous Approval Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: `,SAD C►p 011% Memorandum To: City Council EST 1836 From: Bart Olson, City Administrator CC: .y� p Date: September 26, 2012 �.MQW* Subject: Resolution for the sale of public property LE Summary Consideration of a request for bids on the City's west-alley parking lot in downtown Yorkville. Background The City owns a 60' x 85' parking lot to the west of Cobblestone Bakery and Bistro, adjacent to W Van Emmon Street. This lot has been most recently used as the primary parking lots for Cobblestone, Rivers Edge Theater and Kendall Grill, and contains only 15 parking spaces. With Imperial Investment's purchase of every property and building in this block, they have inquired about our future use of this lot, and whether we are interested in selling it to them. Similar to the RFP for the Old Post Office and Old Jail, we can sell public property in only one of two ways. The first method involves hiring a real estate agency,public auctioneer, or directing staff to sell the property, but not at a price less than 80% of an appraised value. This method ends up costing the municipality in real estate agency fees or auction fees, and requires the municipality to spend money getting an appraisal. Further, this first method does not allow the municipality to sell property at less than 80% of its appraised price—even though there may be good reasons for doing so (such as stimulating downtown development). The second method to sell property involves an RFP process. The municipality firsts passes a resolution directing staff to solicit bids (contemplated in this agenda item), to publish notices soliciting bids, and to set a date where the proposals are opened by the City Council and reviewed. After the opening, the City Council may select any proposal they see as beneficial, and approve it with a 3/4 majority. This sale method offers the City more flexibility in the final proposal by being able to trade a lower purchase price for development commitments (i.e. maybe we would consider selling it for cheaper, if the property were significantly renovated). It also gives the City an auction-type process,perhaps encouraging more developers to come forward with better bids. Finally, the RFP process still allows the City to reject all bids should they decide not to sell the property. For these reasons, staff recommends the RFP process as the preferred method to sell public property, if the City Council chooses to explore the sale of the Old Jail. Recommendation While downtown parking lots are typically a public responsibility, all surrounding commercial properties are owned by one entity. Additionally, this parking lot does not serve a large public base at only 15 spots. On-street parking is available in the surrounding area and the City is constructing the Old Jail parking lot immediately to the southwest of this parking lot. Finally, the RFP process allows the City to receive bids from multiple parties and then reject them if none of them are favorable to the City. For these reasons, we recommend the City proceed with authorizing an RFP for the west-alley parking lot. Staff is seeking direction from the City Council on initiating a request for bids through the RFP process by resolution. Ordinance No. 2012- ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, DIRECTING THE SALE OF REAL PROPERTY (Lot 6 Van Emmon Street) WHEREAS, the United City of Yorkville, Kendall County, Illinois, is a non- home-rule municipality pursuant to Article VII, Section 7 of the Constitution of the State of Illinois of 1970 and the Illinois Municipal Code; and, WHEREAS, the City has determined that it is in the best interests of its citizens to sell certain real estate which is no longer needed for City operations, said property being commonly known as Lot 6 Van Emmon Street, Yorkville, Illinois, identified as parcel number 05-38-283-009, and legally described as follows: Part of Lot 6, Block 1, Black's Addition to Yorkville, as described in Deed Records Book 63,page 290 in the Recorder's Office of Kendall County, Illinois as more particularly described as follows: Beginning at the Southwest corner of Lot 6 of Block 1 of Black's Addition to the Village of Yorkville, Kendall County, Illinois; running thence Northerly along the East line of an alley, 87 feet; thence Easterly along the North line of said Lot 6, 57 feet; thence Southerly 87 feet more or less, to the North line of Van Emmon Street; thence Westerly along said Van Emmon Street, 57 feet to the place of beginning (the "Subject Property") all in accordance with the directions hereafter set forth. NOW, THEREFORE, BE IT ORDAINED by the City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1. Pursuant to Section 11-76-2 of the Illinois Municipal Code (65 ILCS 11- 76-2), proceedings to sell the property commonly known as Lot 6 Van Emmon Street, Yorkville, Illinois, as hereinabove legally described, which is no longer needed for City operations, is hereby determined to be in the best interest of the citizens of the United City of Yorkville are hereby approved; and, as required by said Section 11-76-2 of the Illinois 1 Municipal Code, the City Administrator is hereby directed to publish a notice for three (3) consecutive weeks in the Kendall County Record, being a newspaper published in the United City of Yorkville, requesting bids on the sale of the Subject Property and including the following information: (i) The use of the Subject Property shall be as an off-street parking facility, and (ii) The City shall retain easements for existing public utilities upon the Subject Property, and (iii) That all bids are to be sent to: BID Response — Lot 6, United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois, Attention: Bart Olson, City Administrator; and, (iv) That bids shall be accepted until 5:00 p.m. on November 13, 2012, and opened at a meeting of the Committee of the Whole of the City Council of the United City of Yorkville on November 13, 2012 at 7:00 p.m. Section 2. The first of the three (3) weekly publications of the notice of sale shall not be less than 30 days before the date for the opening of the bids. Section 3. The Mayor and City Council shall have the right to accept or reject any and all bids and may accept the high bid or any other bid determined to be in the best interest of the City by a vote 3/4ths of the Corporate Authorities then holding office, but only a majority vote is required to reject all bids. Section 4. This Ordinance shall be in full force and effect immediately upon its passage by the Mayor and City Council and approval as provided by law. 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK ROSE ANN SPEARS DIANE TEELING GEORGE GILSON JR. JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2012. MAYOR 3 `� 13 fry Reviewed By: �� •s► Legal Agenda Item Number Finance ❑ CA#9 EST. -� _ 1838 Engineer ❑ City Administrator 0 Human Resources ❑ Tracking Number Community Development j� �� Police F-1 ECD 2012-51 LE Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Resolution designating staff as Real Estate Representative for sale of Old Post Office Meeting and Date: City Council—October 9, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Oct 2012 Action Taken: EDC Unanimous Approval Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. 183fi From: Bart Olson, City Administrator ' CC: Date: September 26, 2012 Subject: Resolution designating staff as real estate representative for sale ALE�"►�' of Old Post Office Summary A resolution that authorizes staff to negotiate with interested buyers of the Old Post Office, since the RFP process yielded no proposals. Backl4round The City last discussed the sale of the Old Post Office at the August 14a'COW meeting. At that meeting, the City was to review closed bids for purchase of the Old Post Office. No bids were received at that meeting. Alternate forms of sale The only other form of potential sale involves designating staff as the real estate representative for the property, and authorizing staff to negotiate with any interested parties in the future. When an interested party contacts us, we will be able to negotiate an offer and/or development proposal and bring the proposal to the City Council for review and input. Recommendation While we understand the hesitation to sell a piece of riverfront property that could potentially be used for future recreation programming, staff recommends approval of this ordinance. This ordinance will only allow staff to negotiate offers and agreements when an interested party approaches us, whenever that may be. Resolution No. 2012- A RESOLUTION AUTHORIZING AN ALTERNATIVE METHOD OF SALE OF SURPLUS PROPERTY OWNED BY THE UNITED CITY OF YORKVILLE (201 West Hydraulic Avenue) Whereas, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, Whereas,the surplus property of the City legally described as: The Westerly 49 feet, 9 3/4 inches of Lot 1 (Measured along the South line) and the Easterly 50 feet, 2.25 inches of Lot 2 (Measured along the South line) in Block 8 of Blacks Addition to the Village of Yorkville, in the Village of Yorkville, Kendall County, Illinois (the "Subject Property") and commonly known as 201 West Hydraulic Avenue was the former United States Post Office. The Subject Property is zoned in the B-2 General Business District which permits commercial and office uses and is improved with a building of approximately 4,200 square feet; and, Whereas,pursuant to section 11-76-2 of the Illinois Municipal Code (65 ILCS 11-76-2) the City adopted an ordinance seeking bids for the sale of the Subject Property and received no bids for the purchase of the Subject Property; and, Whereas, The City desires to sell the Subject Property pursuant to Section 11-76- 4.2 of the Illinois Municipal Code (65 ILCS 11-76-4.2)by the City Administrator or its listing with a local licensed real estate agency; and, Whereas, The City meets the requirements of Section 1 1-76-4.2 to be able to use this alternative method for the sale of surplus property. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the sale of the Subject Property is hereby authorized to be pursuant to Section 11-76-4.2 of the Illinois Municipal Code by the City Administrator or the listing of the Subject Property with a local licensed real estate agency subject to the terms of this Resolution. Section 2. The terms of the sale shall include the future plans for redevelopment and the time to commence and complete its redevelopment. The City Council may accept any offer or bid determined by them to be in the best interest of the City by a vote of three-fourths of the corporate authorities then holding office. No sale shall be conducted until at least 30 days after the date of the first publication. 1 Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law including its publication in a local newspaper once each week for three successive weeks. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK ROSE ANN SPEARS DIANE TEELING GEORGE GILSON JR. JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2012. MAYOR 2 0 CIP Reviewed By: Agenda Item Number „. J� ¢ �► Legal ❑❑ Mayor#1 Finance ESL -� 1836 Engineer ❑ -_� City Administrator El Tracking Number .4 City y Human Resources El Gwn sw �© Community Development ❑ CC 2012-73 � Police ❑ Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Appointment to Board of Fire &Police Commissioners— Steve Bozue Meeting and Date: City Council —October 9, 2012 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Golinski Name Department Agenda Item Notes: C17. United City of Yorkville ' 800 Game Farm Road 'M6 Yorkville,Illinois 60560 .e o Telephone: 630-5534350 o Fax: 630-553-7575 Website: www.yorkville.il.us United City of Yorkville Commission & Committee ApplieWon To be considered for a commission or committee,please complete this application and return to the attention of the Deputy Clerk at the address listed above. Name �TEVCN OZ UL 5-R. Address Phone: Home Work Cell Email M Subdivision Please indicate the Commission/Committee(s)that you would like to participate on: [] Adhoc Committee on Senior Issues []Park Board j] Cultural Commission []Plan Commission Fire and Police Commission []Zoning Board of Appeals [] Library Board [] Alderman—Ward I The following questions help in selection of committee members. 1. Indicate your experience (personal and/or work) that will help you in serving the residents of the United City of Yorkville. I have held numerous positions that were responsible for conducting interviews,hiring,and administering disciplinary action.Additionally,as a former Yorkville Police Officer I am familiar with the culture of the department as well as departmental policy. 2. y o you want to serve on a ommissio ommittee for e rated City of Yorkville? It was an honor serving Yorkville as a Police Detective and I hope to use this position as another opportunity to contribute to the betterment of the community. Thank you for your interest in being a part of the development of the United City of Yorkville. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring, and its contractual undertaldngs. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment OpporbAnity Act and all State Civil Rights Legislation. I understand that as part of the process of being considered, it is the Citys policy to perfonn a cursory background investigation on anyone being considered for appointment to one of the commissions or committees. _ZJ-7 Signature of Applican Date / - --- - - - - - ---._.._.._._..- - --- -/—--- --- - - --_ - -�/-��- --- ---- - ------------.._.._------------------------- Y.- ---For ofrroe use only. Date Received J '" 1 Initials_ Steven M. Bome Sr. ADDRESS Phone: Work Cel EDUCATION Benedictine University,Lisle,IL. Masters of Science,December 2007 Major: Management and Organizational Behavior Western Illinois University,Macomb,IL. Bachelor of Science,May 2002 Major: Law Enforcement and Justice Administration Minor: Computer Science Joliet Junior College,Joliet,IL Associate of Arts,June 2000 PROFESSIONAL EXPERIENCE United States Department of Homeland Security- Federal Agent, May 2011-present • Operative tasked with missions as a member of an international counter terrorism squad o (Job-specific details omitted due to security protocol and nature of operations) United City Of Yorkville, Yorkville Police Department - Detective,May 2010-May 2011 • Perform general criminal investigations&execute arrests when appropriate. • Establish and evaluate facts through interviews,record checks,and analysis of financial records to -facilitate the detection,identification,and prosecution of violators. • Secure,examine,and process crime scenes to obtain and gather physical evidence. • Develop and coordinate investigative and administrative plans and activities with local,state,and federal agencies. • Utilize eavesdrop monitoring equipment and perform surveillance when necessary. • Conduct full background investigations of police applicants and city liquor license applicants.. • Maintain active case files,identify sources of information,&present investigative findings in properly documented reports and formal testimony. Illinois State Police-Kendall County Cooperative Police Assistance Team, Inspector,Feb 2006-May 2010 • Police Officer assigned to a narcotics task force which enforces state and federal law by conducting covert and overt investigations. • Worked undercover to develop and maintain confidential sources, conduct surveillance on a regular basis,and obtain necessary evidence to secure a conviction of offenders. • Maintain active case files,document activities as observed,and provide testimony when necessary. • Establish operational plans prior to activities,conduct target site surveys,and execute search warrants. • Work in conjunction with various state and federal agencies on a regular basis. United City Of Yorkville, Yorkville Police Department -Police Officer,December 2004-present(collateral duty) • Perform general residential and business protective patrol,process preliminary complaints,and conduct investigations related to criminal and domestic cases. • Project a positive departmental image to strengthen and promote the concepts of Community Oriented Policing. • Monitor traffic activities,perform accident investigations,and enforce the Illinois Vehicle Code. • Respond to crises situations and perform any duties pertaining to the safety and protection of the citizens and enforcement of Illinois State Laws. Steve Bozue Page 2 of 3 Kendall County Special Response Team, SWAT Team Leader,March 2006-present(collateral duty) • Assist,train,and supervise SWAT operators assigned to my tactical entry team during all operations and trainings. • Direct and monitor the Entry-Team during the execution of high risk search warrants, high risk arrests,and various critical incident situations. • Design and implement learning curriculum for training sessions while consistently supporting and exuding a positive team mentality. • Create Operational Plans and perform team briefings prior to all operations. • Maintain weapons proficiency and participate as a productive member of the team. Illinois Law Enforcement Alarm System (ILEAS) -Weapons of Mass Destruction Special Response Team, SWAT Operator,September 2007-present(collateral duty) • Provide immediate response to any chemical,biological,radiological,nuclear,or explosive related incident or large scale crisis situation. • Tactically identify and secure any potential threat while utilizing personal protective equipment. • Maintain weapons and equipment proficiency and attend regular mandatory trainings while supporting a strong team mentality. Harrahs Entertainment East Chicago Casino and Hotel, Surveillance Shift Supervisor,August 2004 to December 2004 • Oversee all departmental operations to ensure the protection of company assets and promote staff productivity. • Schedule,train,and assign specific tasks to subordinate members of the surveillance team. • Process employee performance appraisal reports,maintain staffing files,and administer disciplinary action. • Work closely with the Indiana Gaming Commission and local authorities to deter and detect any criminal activity within the casino. • Consult management of audited departments regarding procedural violations with respect to gaming laws and regulations. Harrahs Joliet Casino and Hotel, Surveillance Agent,June 2002 to August 2004 • Responsibilities include protecting the company assets,customers,and employees via clandestine surveillance of casino operations. • Troubleshoot departmental computer issues,update biometrics software,and design programs that facilitate surveillance operations. • Detect any cheating,theft,embezzlement,and any other illegal activities that may be in violation of Illinois gaming laws and regulations. • Responsibilities also include the securing and dubbing of all tape evidence for legal and Law Enforcement agencies. United States Postal Service,Rural Carrier Associate,Naperville,11L.July 1998 to July 2000 • Responsible for manually sorting raw-mail and parcels into delivery order and successfully completing delivery in a timely manner. • Responsible for accountable items such as mail box keys,Registered,and Certified Mail. • Collect all outgoing mail and parcels during the course of delivery. • Protect any mail,money,and postal equipment,including the vehicle entrusted to myself. Steve Houue Page 3 of 3 PROFESSIONAL CERTIFICATIONS • Federal Agent-Certified Federal Law Enforcement Officer Dept of Homeland Security-FLETC,Artesia,NM • Law Enforcement Officer/Illinois Police Officer-(State of Illinois certification-Police Training Institute/University of Illinois) • WMD Hazardous Materials Technician -(Dept of Homeland Security/FEMA certification Anniston,Al) • Radiological/Nuclear Awareness Instructor-(Dept of Homeland Security/FEMA certification Mercury,Nevada) • Radiological/Nuclear Hazardous Materials Technician-(Dept of Homeland Security/FEMA certification-Mercury,Nevada) • SWAT Operator (FBI SWAT school-Baraboo,Wi) • DEA Narcotics School - (Drug Enforcement Administration-Appleton,Wi) • Tactical Operations -(Dept of Homeland Security/FEMA certification-Anniston,Al) • Advanced Tactical Operations-(Dept of Homeland Security/FEMA certification-Anniston,Al) • Homicide Investigator-(State of Illinois certification) • Evidence Technician-(State of Illinois cation) • Firearms Instructor-(State of Illinois certification) • Breath Analysis Operator-(State of Illinois certification) • Juvenile Officer-(State of Illinois certification) • Hostage Negotiator • John Reid-Interviews&Interrogations • Interrogations for the Homicide Investigator • Glock Armorer • Armalite Armorer • Flash-Bang Qualified • Less Than Lethal Munitions Qualified • Scott(SCBA)and Patriot Breathing Apparatus Certified PROFESSIONAL MEMBERSHIPS • Kendall County Major Crimes Task Force, Investigator • Freemason,Lockport IL.Lodge 538 • Illinois Homicide Investigator's Association • Illinois Law Enforcement Alarm System(ILEAS) • Illinois Tactical Officers Association • Illinois Drug Enforcement Officers Association • Midwest Cycle Intelligence Officers Association • Midwest Outlaw Motorcycle Gang Investigators Association • Terrorism Liaison Officers Committee • Sigma Beta Delta-National Business Honors Society,BU chapter • National Dean's Honor List,2001-2002,WIU Chapter • Alpha Phi Sigma,The National Criminal justice Honors Society,WIU Chapter • Lambda Alpha Epsilon,The American Criminal Justice Association;WIU Chapter • Association of Criminal justice Students(ACJS),Joliet Junior College HONORS & AWARDS • 2011 Federal Law Enforcement Training Center-Certified Firearms Expert Marksman • 2009 Illinois House of Representatives-Certificate of Recognition • 2009 United States Congress,House of Representatives-Letter of commendation • 2010 Drug Enforcement Award-Illinois MEG Directors Association • 2009 Drug Enforcement Award-Illinois MEG Directors Association • 2008(Two)Drug Enforcement Awards-Illinois MEG Directors Association • 2007 Drug Enforcement Award-Illinois MEG Directors Association • 2005 Official Commendation-United City of Yorkville • 2005-2006:Awarded eight separate letters of commendation-Yorkville Police Dept • 2004 Harrahs Casino Joliet-Nominated for property Star Performer Award for excellence in Surveillance -REFERENCES AVAILABLE UPON REQUEST Reviewed By: Agenda Item Number 0 �► Legal ❑ EDC #1 Finance ❑ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ EDC 2012-53 ALE Agenda Item Summary Memo Title: Digital/Electronic Signs—Proposed Amendment to Sign Ordinance Meeting and Date: EDC/October 2, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Krysti J. Barksdale-Noble Community Development Director Name Department Agenda Item Notes: See attached staff report and attachments. Background At the request of various business owners and developers, as well as the recent direction of the Economic Development Committee, staff is proposing a text amendment to the City’s Sign Ordinance to permit digital/electronic signs for non-residentially zoned land uses. Due to the continual advancements in technology and how its application in signage by businesses to attract and inform customers, digital/electronic signs provide significant benefits to small and medium sized businesses using digital/electronic signs which include: the flexibility to customize and update information in real-time; increased visibility than traditional wall or ground-mounted signs; and provide greater visual impact. Existing Regulation Currently, Sections 8-11-9 and 8-11-10 of the city’s Sign Ordinance permits “message board signs” within the business and manufacturing-zoned districts. These signs are defined as being designed so that characters, letters or illustrations can be changed manually or electronically without altering the face or surface of the sign.1 Electronic message board areas are also required to have a minimum duration time of twenty four (24) hours and no transition effects. Freestanding permanent signs, or ground-mounted signs, in both the business and manufacturing- zoned districts on lots less than three (3) acres are limited to a maximum of thirty-two (32) square feet in area and eight (8) feet in height. Lots in excess of three (3) acres are permitted a freestanding permanent sign up to sixty-four (64) square feet in area and eight (8) feet in height. No more than fifty percent (50%) of the sign area can be composed of a message board sign. Types of Signs There are various types of freestanding or ground-mounted digital/electronic signs typically used for on-premise business message displays, as illustrated below: Animated 1 Ordinance 2010-04, 1-12-2010 Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: October 4, 2012 Subject: Digital/Electronic Signs – Proposed Text Amendment to Sign Ordinance Intermittent Static While we are most accustomed to seeing the intermittent and static type electric type signs on commercial business properties, the popularity of animated digital signs is increasing. Digital light emitting diode (LED) signs utilize technology similar to high definition televisions, producing a vibrant digital color image allowing for changing billboard copy. Surrounding Communities Staff performed a cursory review of a few adjacent communities to determine how digital/electronic signs are regulated. Of the communities’ sign ordinances reviewed, Plainfield, Sugar Grove and Oswego has specific provisions permitting digital electronic signs. Below is a summary of those communities’ ordinances related to electronic message signage: Table 1. Sign Regulations for Digital Signs in Other Communities Village of Plainfield Permanent Electronic Message Signs: a. Electronic message signs may be incorporated into a single- or multi-tenant sign face such that the electronic message sign face occupies less than fifty (50) percent of the total area of the sign face. b. The sign message shall periodically include information such as time, temperature or other messages of interest to the traveling public. c. The sign message shall not consist of flashing, oscillating, chasing or animated lights, and shall not change more frequently than once every two (2) seconds. d. The sign structure shall conform to all applicable regulations as specified in the ordinance. Animated Signs. Animated signs shall encompass tri-vision signs, digital programmable ink signs, video/LED (light emitting diode) signs, LCD (liquid crystal display) signs as well as any other sign with a static, animated or intermitted display. a. The sign shall not exceed twenty-four (24) square feet in size. b. The sign shall not consist of animation, flashing, oscillating, chasing or animated lights, and shall not change more frequently than once every eight (8) seconds. c. Signs will require a minimum of four hundred (400) feet of separation so as not to distract drivers. d. Audio and/or pyrotechnics shall be prohibited. e. LED/video signs: i. All LED/video signs shall be installed with a dimmer control. ii. The average intensity of the LED display shall not exceed the levels specified in the chart below: Intensity Level (NITS) Daytime 5,000 Nighttime 1,750 Village of Oswego Message Board Signs. Message board signs may be displayed on the development sign and shall comply with the following: a. The message board may not occupy more than 60% of the development sign area. b. The message board shall be designed to be compatible in design and appearance with the development sign. c. The message board may be used only for a business or businesses occupying the lot in which the sign is located. d. The message board shall be turned-off within one hour of the closing of the business, except for time/temperature display. Village of Montgomery Electronic Message Board Sign. Electronic changeable message board signs shall be permitted when incorporated into a ground sign subject to all applicable standards herein, and the following conditions but shall be prohibited in all residential districts: i. No more than 30% of the ground signs area provided shall be used as an electronic message board sign. Village of Sugar Grove Electronic message center (EMC) signs shall be allowed with the following standards: a. Sign Type: EMCs utilizing LED technology are permitted. They shall only be permitted as a part of a ground sign which is no more than eight feet (8') in height measured from the ground surface of the sign structure where the bottom surface of the sign structure is in full and continuous contact (from edge to edge) with the ground and is not a "pole" or "pedestal" sign (i.e., a sign that is supported on a single, or multiple, pole(s), pedestal(s), or post(s)). b. Display Area: No more than twenty five percent (25%) of the allowable sign face shall be dedicated to the EMC, up to a maximum of twenty four (24) square feet of EMC area. c. Design: The EMC area must be integral to the design of the sign and shall not be the dominant element. The EMC portion of the sign face shall not be the uppermost element. It shall be located in the bottom one-half (1/2) of the sign face. d. Display Duration: The EMC message shall remain fixed for a minimum of five (5) seconds before changing its appearance. e. Brightness And Color: The EMC must not display light of such intensity or brilliance to cause glare or otherwise impair the vision of the driver, or result in a nuisance to the driver. Any one of the following colors are permitted for electronic display with a black background or field and the EMC light intensity shall not exceed the following luminous intensity levels (measured in nits): Color Sunrise-Sunset Sunset-Sunrise Red only 3,150 1,125 Green only 6,300 2,250 Amber only 4,690 1,675 The installed EMC shall not physically be able to produce nit levels higher than the sunrise-sunset maximum listed above. A photoelectric sensor shall be installed on the sign structure and set to register the ambient light produced at sunset on any given day. This ambient light level shall determine the cutoff between the two (2) maximum luminous intensity levels. Upon installation of the EMC, a community development department staff person or consultant shall confirm compliance with the nit levels. f. Effects: The EMC message shall not grow, melt, X-ray, scroll, write on, travel, inverse, roll, twinkle, snow, rotate, flash, blink, move, spin, wave, or rumble or present pictorials or other animation. The message shall be limited to alphanumeric characters. g. Setbacks From Residential Zoned Areas: The sign must be set back a minimum distance of two hundred feet (200') from any abutting residential district. 7. Digital time and temperature signs shall be allowed with the following standards: a. Effects: The message shall not grow, melt, X-ray, scroll, write on, travel, inverse, roll, twinkle, snow, rotate, flash, blink, move, spin, wave, or rumble or present pictorials or other animation. The message shall be limited to alphanumeric characters. Staff Analysis & Recommendations Upon review of the research and surrounding community ordinances, staff recommends amending the current sign regulations to permit digital/electronic signs as on-premise displays for business and manufacturing districts. These signs provide the widest variety of programmable display options including graphic art, commercial advertisements, directional information, notification of special and event civic events. Therefore, staff proposes a strategy for regulating electronic/digital signs which provides the greatest flexibility for their use in locations throughout the city and in various land uses in a manner that maximizes the benefits of the technology for the businesses while avoiding potential impacts to the community. This strategy includes creating provisions specific by land use regarding: sign size, motion limitation, illumination/intensity, setback, and display. Below is a table of staff’s proposed revisions to the sign ordinance to permit and regulate digital/electronic message signs: Table 2. Proposed Revisions Permitting and Regulating Ground-Mounted Digital/Electronic Message Signs Sign Type Permitted Max. Sign Area Max. Sign Height Max. Display Duration Business District • Major Arterial Commercial Uses (properties along Rte. 47, US 34, US 71) - Single-Tenant LED/LCD (Animated, Intermitted, Static) 36 sq. ft. (< 3 acres) 72 sq. ft. (3+ acres) 8 ft. 5 seconds • Major Arterial Commercial Uses (properties along Rte. 47, US 34, US 71) - Multi- Tenant LED/LCD (Animated, Intermitted, Static) 32 sq. ft. 8 ft. 5 seconds All Other Commercial Uses • Single-Tenant Building LED/LCD (Animated, Intermitted, Static) 32 sq. ft. (< 3 acres) 64 sq. ft. (3+ acres) 8 ft. 8 seconds • Multi-Tenant Building LED/LCD (Animated, 24 sq. ft. 8 ft. 8 seconds Intermitted, Static) Manufacturing District • Three (3) acres and less in area LED/LCD (Animated, Intermitted, Static) 32 sq. ft. 8 ft. 8 seconds • More than three (3) acres in area LED/LCD (Animated, Intermitted, Static) 36 sq. ft. 8 ft. 8 seconds Planned Unit Developments LED/LCD (Animated, Intermitted, Static) 75 sq. ft. 10 ft. 5 seconds Additional regulations regarding setbacks from residentially zoned land uses, intensity and sign design are also proposed to apply: • Setback from Residentially Zoned Property - A minimum distance of two hundred (200) feet from the digital/electronic message sign and the property line of nearest residentially-zoned property. • Intensity – The average intensity levels (NIT) for digital/electronic message signs shall not exceed 5,000 NITS in the daytime and 1,750 NITS in the nighttime. All animated LED/LCD digital/electronic message signs shall be installed dimmer controls. • Sign Design – The sign design for digital/electronic message signs must be constructed with the base supporting columns, if present, of a natural material in the same brick, stone or masonry construction of the principal building’s exterior walls. Staff Comments Should the City Council approve of staff’s recommendations, the City Attorney will prepare an ordinance reflecting the recommended revisions for approval at the October 23, 2012 meeting.