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ITP Implementation Task Force Packet 2011 02-01-11 United City of Yorkville 800 Game Farm Road EST. -1 _ _ 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 o� 1 _ v �. Fax: 630-553-7575 ALE �Vv AGENDA INTEGRATED TRANSPORTATION PLAN IMPLEMENTATION TASK FORCE Tuesday, February 1, 2011 6:00 PM City Hall Conference Room 800 Game Farm Road 1. Public Comment 2. ITEP Grant 3. Funding 4. Additional business 5. Next Meeting Date: TBD ° ''`o Memorandum EST. ,Z 1836 To: ITP Committee From: Laura Schraw, City Park Designer 0 L CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director <LE ��,�'` Joe Wywrot, City Engineer Date: January 27, 2011 Subject: ITEP Funding/KKCOM Funding Per the request of the ITP Task Force Committee, I have prepared this memo regarding funding for the trail based on the ITEP grant and the KKCOM request for funding. Engineering Enterprises, Inc.,prepared the engineer's estimate of probable cost for the ITEP grant. They have much of the roadway design for Kennedy Road completed, and are aware of the project costs. It is required however to include Phase I Engineering in the federal ITEP grant because they have to go back and prove that the previous design completed is acceptable. In addition, Phase I and Phase II engineering will be required for the railroad crossing and stretch from Route 47 to Christy Lane, which neither are included in the Kennedy Road project. Phase I and II Engineering could take 2-3 years, and would cost a total of$237,800. The City's share would be approximately $47,560. After engineering, any Right-of-way acquisition would need to be negotiated. Joe Wywrot is currently working with the Reck family acquiring ROW of one parcel. Another parcel needing additional ROW would include the Grande Reserve parcel west of Bristol Ridge Road. If the Kennedy Road project would move forward, the benefit to the property owner in not having to complete road improvements would aid in acquiring the additional ROW,perhaps at no cost. There is $28,000 estimated in the ITEP project, $14,000 of which is the City's share. There is a possibility that none of this will have to be spent. Construction is the most expensive part of this project. Currently the trail construction is estimated at$1,320,300, and construction engineering at $158,500. The City's total share is approximately $295,760. The Kane/Kendall Council of Mayors Surface Transportation Project application is for funding the roadway improvements,which includes the trail. The funding request was for approximately $2.5 million. Approximately 75% of the design is already complete. This project is from Christy Lane to Galena Road and does not include a pedestrian railroad crossing, so it is slightly different from the ITEP grant, but does overlap. The construction funds projected to be spent in FY 2015, which overlaps with the ITEP grant funding. These two projects will complement each other, however, so giving an exact cost breakdown would require analyzing project scopes, estimated costs, and verification that we will receive KKCOM funding. An outline of the costs of the ITEP grant are as follows: Fiscal Year Local Share Cash Flow FY 11/12 $21,140 $105,700 Phase I Engineering— 12-18 months FY 12/13 $26,420 $132,100 Phase II Engineering— 12-18 months FY 13/14 $14,000* $28,000 ROW Acquisition FY 14/15 $264,060** $1,320,300 Construction— 12—24 months FY 15/16 $31,700** $158,500 Construction Eng. (incl. w/const.) Total $357,320 $1,744,600 *Dependent upon acquisitions required. ** Dependent upon Bike Path Project grant funding and receipt of additional funding, this could be reduced by 50%to $147,880. This project would potentially cost the city anywhere from $209,400 to $357,320, depending on if another grant is received, and assuming that it is not part of the KKCOM project. The funding could be reduced by the KKCOM funding, however, that should be determined by the engineering company that would design both projects simultaneously. In addition, the KKCOM funding and the ITEP funding are both federal projects, therefore, we would have to verify if any money could be used to reduce the City's share.