Library Board Packet 2011 04-11-11 Agenda
Yorkville Public Library
Board of Trustees
Monday, April 11, 2011
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Building Update
2011/12 Revised Budget
13. New Business Public Notice
Programming/ Computer Class Policy
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, March 14, 2011
902 Game Farm Road
7:00pm
The meeting was called to order at 7:OOpm by President Beth Gambro.
Roll Call:
Marianne Wilkinson-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-absent, Carol
LaChance-absent, Zach Frisch-yes, Sandy Lindblom-yes, Beth Johnson-yes
Also present: Library Director Michelle Pfister
Recognition of Visitors—
Alderman Joe Plocher, Mariann Manthei-Friends of the Library, Gary Frisch
Amendments to the Agenda—
President Gambro questioned when the Executive Minutes should be reviewed. Sandy
Lindblom will research and this matter will be placed on an upcoming agenda for review
in Executive Session.
Minutes—February 14, 2011
Barb Johnson moved to approve the minutes as read. President Gambro noted a deletion
on page 3 of the minutes stating there would be a Community Relations meeting. Ms.
Johnson moved to approve the minutes as amended and Marianne Wilkinson seconded
the motion. Unanimous voice vote approval.
Correspondence—
A resignation letter effective May I"was received from Trustee Marianne Wilkinson. A
book will be selected in her honor for the Library collection.
Public Comment— None
Staff Comment— None
Report of the Treasurer
Financial Statement
Detailed Revenue and Expense Report:
Michelle and Sandy have been working on the budget in conjunction with Bart Olson and
the Finance Director.
1
I. Some development fees received
2. Library subscription cards issued in amount of$1,650
3. Fines totaled over $1,000
4. Page 4: Total revenues received in amount of$5,129.82 with expenses of
$82,108.36. Year to Date total $66,601.49 deficit. It was noted that anticipated
amounts were way down, resulting in the deficit.
Detail Board Report highlights:
1. ACI, $528 invoice: changeover from phone lines to radio frequency for alarm
2. Highsmith Spirit Group: for a listening machine
3. Gas bill of$2,400
4. Billed for 2 months for Sound Inc. and for elevator
5. Six computers purchased with credit card
6. Page 8: $450 for Library program for children's library
7. Two month bill for health insurance, $15,303.12 ,
8. Yorkville PC bill for$870 for computer work.
Cash Analysis:
--Money Market account also includes book development fees, amount: $8,825
--Operating cash is $151,307.14
--Building development fees need to be spent within 10 years or funds could revert to
developers
Motion: Barb Johnson moved to pay the invoices in the amount of$40,183.76 and the
payroll in amount of$42,938.22. Zach Frisch seconded the motion.
Roll call vote: Gambro-yes, Gaebler-yes, Frisch-yes, Lindblom-yes, Johnson-yes,
Wilkinson-yes. Passed: 6-0.
Budget: Work is being done on the 2012-2013 budget and a meeting was held with Bart
Olson, City Administrator and the Finance Director. This advanced budget is being
prepared so the City can be proactive. The coming budget will also need to be cut
considerably since the surplus is being depleted. As of now, a deficit of$512,000 is
being projected for 2011-2012.
At the Finance meeting prior to this Board meeting,line items were reviewed with no
avenues for increasing revenue except for increases in fines, cards and charges for
programs.
Some suggested cutbacks were:
1. Reduce number of programs
2. Close on Sunday
3. Reduce part-time employee hours
4. Reduce subscriptions
5. Coordinate with City to join in some costs (i.e. Library paying 10 times more on
bonding)
6. Purchase joint office and janitorial supplies with City
2
7. Cut landscaping service and have City employees do work as covered in inter-
governmental agreement
8. Cut contingency of$10,000
9. Charge for some programs
10. Omit$500 in Board expenses line item
11. Use City electric personnel
12. Develop ordinance to change building fee (can only use for capital expenditures
for building)to "building and technology", make effective May 1. Alderman
Plocher to research possibility of new ordinance to allow this.
13. Obtain permission from developers to use development fees for other items
Sandy also reported the City is developing a more concise system of reporting. A
monthly report of expenses will be provided to assist in future budget preparation. Ms.
Lindblom asked the Finance Director to omit the building development fees from the
Cash Analysis Report. Mr. Olson also assured the Board that the City will not be
requesting the Library to pay for items discussed at a previous meeting.
The Finance Committee will be meeting again soon and it was noted a replacement for
Marianne will be needed. Barb volunteered for this committee.
It is hoped that a vote can be taken on the revised budget next month.
Report of the Library Director
1. February circulation of 14,240 items
2. 7,139 patron came to Library
3. 108 new Library cards issued
4. 635 new items
5. 9 persons in attendance at February Friends of the Library meeting. Mariann
Manthei reported on the Friends:
a. Coupon Lady will present a program this coming March 16th
b. Abraham Lincoln show is April 13,no ticket needed for Board members,
but their guest must have ticket. 75 tickets available.
c. June 4a'trip to Printer's Row,tickets are $25
6. Computer classes cut to 3 classes. Michelle drafted computer policy, suggested
cost of classes--$5 and$10 for non-Library member
7. Teens did"Cocoa for a Cause"program using money to purchase food for PADS
8. Gifts/memorials in amount of$50
9. National Library Week during April, coincides with quilt show
10. Library employee Shelley is working on: teen bake sale,patron scrapbook
displays, "3 Little Words"program
11. Will be canceling following library programs: A-Z Map, Grolier, Heritage
Quest/Ancestory
12. Michelle noted that the current meeting recorder will be replaced by digital
recorder and meetings will be uploaded on City website.
3
City Council Liaison
Alderman Joe Plocher said that the Council is currently working on the City budget.
Standing Committees
Personnel
There was no quorum, so the Personnel committee will reschedule prior to the next Board
meeting. The Library Director's personnel review will be discussed and it must be
completed before May.
Finance
This committee will also schedule a meeting.
Policy-Identity Protection
All Libraries must have this policy in place by June and it will provide protection to
anyone giving their Social Security number to the Library. Ms. Johnson moved to accept
the Identity Protection Policy as written and Zach Frisch seconded the motion. It was
approved unanimously on a voice vote. This will be placed on the April agenda.
Board Member Gaebler read a proposed computer class policy. Ms. Johnson suggested it
be called"Yorkville Public Library Educational Class Policy"to cover all classes
offered. Costs of$10 - $20 should be charged according to suggestion made. The Policy
Committee was asked to bring recommendations to the April meeting.
Unfinished Business
Building Update-None
Capital Purchases
Michelle would like to purchase a motorized shade for the Historic Wing south wall
window and wooden shades for the remainder of the windows. She provided cost quotes
for this purchase and said development funds could be used.
Motion: Barb Johnson made a motion to purchase the motorized shade for$3,130 and
the wooden blinds for$2,289.50.
Roll call vote: Gaebler-yes,Frisch-yes,Lindblom-yes, Johnson-yes, Wilkinson-yes,
Gambro-yes. Passed 6-0.
Display Case
Not discussed at this time.
Non Resident Fee Cards
Motion: Gail Gaebler moved to rescind a motion from a previous meeting regarding the
non-resident fee for a library card. Barb Johnson seconded the motion and it passed
unanimously on a voice vote.
Ms. Pfister read the proposed Tax Bill Method for Non-Residents. (Copy attached to
minutes).
4
Motion: Gail Gaebler moved to adopt the non-resident library card policy, using the Tax
Bill Method, as written. Barb Johnson seconded the motion.
Roll call vote: Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes,
Gaebler-yes. Passed 6-0.
New Business
Participants in Public Act 92-0166
The state Statutes annually requires the Board to decide if they want the non-residents
who pay a Library fee, to be able to use other Libraries and a reciprocation of this policy
from other Libraries.
Motion: Ms. Johnson moved to reinstate/approve reciprocal privileges for non-resident
cardholders. Mr. Frisch seconded the motion.
Roll call: Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-
yes. Passed 6-0.
President Gambro asked for suggestions for Board member replacements.
There was no further business and the meeting adjourned at 8:26pm.
Minutes by Marlys Young
5
DATE: 04/04/2011 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 15:42:02 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2011
FISCAL FISCAL s
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 589,090.46 605,924.00 97.2
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0
82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 663, 100.73 650,000.00 102.0
82-000-40-00-4010 PERSONAL PROPERTY TAX 289.41 5,411.91 5,000.00 108.2
---------------------------------------------------------------------------------
TOTAL TAXES 289.41 1,257,603.10 2,059,985.00 61.0
LICENSES AND PERMITS
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 8,825.00 20,000.00 44.1
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 8,825.00 20,000.00 44.1
82-000-42-00-4260 COPY FEES 197.20 3,016.55 3,000.00 100.5
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1, 050.00 12,232.50 15,000.00 81.5
82-000-42-00-4262 EXAM PROCTORING 15.00 55.00 0.00 100.0
82-000-42-00-4270 PROGRAM FEES 0.00 0.00 0.00 0.0
82-000-42-00-4286 DVD RENTAL INCOME 518.00 3,685.00 0.00 100.0
82-000-42-00-4287 LIBRARY BLDG RENTAL 150.00 1,230.00 1,000.00 123.0
---------------------------------------------------------------------------------
TOTAL LICENSES AND PERMITS 1,930.20 37,869.05 59,000.00 64.1
FINES AND FORFEITS
82-000-43-00-4330 LIBRARY FINES 1,396.38 12,984.39 9,000.00 144.2
---------------------------------------------------------------------------------
TOTAL FINES AND FORFEITS 1,396.38 12,984.39 9,000.00 144.2
CHARGES FOR SERVICES
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0
82-000-44-00-4432 SALE OF BOOKS 0.00 300.15 500.00 60.0
82-000-44-00-4450 MEMORIALS 50.00 1,883.48 3,000.00 62.7
---------------------------------------------------------------------------------
TOTAL CHARGES FOR SERVICES 50.00 2, 183.63 3,500.00 62.3
INVESTMENT EARNINGS
82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 17,193.28 17,500.00 98.2
DATE: 04/04/2011 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 15:42:02 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2011
FISCAL FISCAL e
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------
TOTAL INVESTMENT EARNINGS 0.00 17,193.28 17,500.00 98.2
REIMBURSEMENTS
82-000-46-00-4600 INVESTMENT INCOME 20.02 673.62 10,000.00 6.7
---------------------------------------------------------------------------------
TOTAL REIMBURSEMENTS 20.02 673.62 10,000.00 6.7
TOTAL REVENUES: LIBRARY REVENUES 3,686.01 1,328,507.07 2,158,985.00 61.5
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 39,962.01 443,752.22 650,000.00 68.2
82-000-50-00-5203 GROUP HEALTH INSURANCE 14,069.88 70,349.40 70,000.00 100.4
82-000-50-00 5204 GROUP LIFE INSURANCE 206.70 1,033.50 2,000.00 51.6
82-000-50-00 5205 DENTAL & VISION ASSISTANCE 1,026.54 5,132.70 6,000.00 85.5
---------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 55,265.13 520,267.82 728,000.00 71.4
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 3,222.00 5,000.00 64.4
82-000-61-00-5323 ATTORNEY 0.00 3,365.00 10,000.00 33.6
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 0.00 6,587.00 15,000.00 43.9
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 3,010.04 25,579.15 40,000.00 63.9
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 528.00 18,778.81 30,000.00 62.5
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 280.35 2,179.50 20,000.00 10.8
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,007.30 15,000.00 6.7
82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0
82-000-62-00-5436 TELEPHONE 884.95 7,645.57 8,000.00 95.5
82-000-62-00-5437 NICOR GAS 2,411.23 7,668.16 40,000.00 19.1
82-000-62-00-5438 DATABASE 0.00 3,888.42 15,000.00 25.9
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 7,114.57 66,746.91 176,000.00 37.9
DATE: 04/04/2011 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 15:42:02 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2011
FISCAL FISCAL e
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 354.90 7,215.80 15,000.00 48.1
82-000-64-00-5604 TRAINING & CONFERENCES 49.00 949.10 5,000.00 18.9
82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 93.00 4,000.00 2.3
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 403.90 8,257.90 26,000.00 31.7
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 0.00 6,705.34 144,561.00 4.6
82-000-65-00-5802 OFFICE SUPPLIES 403.11 4,639.88 15,000.00 30.9
82-000-65-00-5806 LIBRARY SUPPLIES 237.92 3,735.61 15,000.00 24.9
82-000-65-00-5807 CUSTODIAL SUPPLIES 236.24 6,862.83 20,000.00 34.3
82-000-65-00-5808 POSTAGE & SHIPPING 934.26 2,075.45 2,500.00 83.0
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 130.00 2,000.00 6.5
82-000-65-00-5826 MILEAGE 141.11 571.23 11000.00 57.1
82-000-65-00-5832 VIDEOS 1,065.56 7,069.29 25,000.00 28.2
82-000-65-00-5834 LIBRARY PROGRAMMING 1,172.44 7,820.03 20,000.00 39.1
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 2,641.83 25,205.73 50,000.00 50.4
82-000-65-00-5837 BOOKS-JUVENILE 1,048.01 39, 188.52 50,000.00 78.3
82-000-65-00-5838 BOOKS-AUDIO 2,667.53 8,920.32 30,000.00 29.7
82-000-65-00-5839 BOOKS-REFERENCE 2,288.97 10,937.29 35,000.00 31.2
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 8, 651.66 20,000.00 43.2
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1,531.50 3,000.00 51.0
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 19,491.20 20, 000.00 97.4
82-000-65-00-5843 CD'S/MUSIC 164.89 2,002.64 15,000.00 13.3
82-000-65-00-5844 MEETING ROOM 0.00 800.00 1,000.00 80.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 13,001.87 156,338.52 471,061.00 33.1
DEBT SERVICE
82-000-66-00-6012 2005B LIBRARY BOND 0.00 394,125.02 394,125.00 100.0
82-000-66-00-6014 2006 LIBRARY BOND 0.00 211,800.00 211,800.00 100.0
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE 0.00 605, 925.02 605,925.00 100.0
DATE: 04/04/2011 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 15:42:02 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 11 PERIODS ENDING MARCH 31, 2011
FISCAL FISCAL
ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 1,761.50 19,401.94 22,000.00 88.1
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 3,006.57 33,391.09 55,000.00 60.7
---------------------------------------------------------------------------------
TOTAL RETIREMENT 4,768.07 52,793.03 77,000.00 68.5
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 4,097.00 7,636.73 20,000.00 38.1
82-000-75-00-7003 AUTOMATION 7.20 45,327.81 40,000.00 113.3
82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0)
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 4,104.20 59,164.09 60,000.00 98.6
TOTAL EXPENSES: LIBRARY REVENUES 84,657.74 1,476,080.29 2,158,986.00 68.3
TOTAL FUND REVENUES 3,686.01 1,328,507.07 2,158,985.00 61.5
TOTAL FUND EXPENSES 84,657.74 1,476,080.29 2,158,986.00 68.3
FUND SURPLUS (DEFICIT) (80,971.73) (147,573.22) (1.00) 7322.0
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------------------------------------------------------------------------------
AAREN AAREN PEST CONTROL
15169 03/21/11 01 MONTHLY PEST CONTROL 82-000-62-00-5407 04/11/11 75.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
ABRAHAM ABRAHAM LINCOLN
08488 03/11/11 01 KENDALL COUNTY RECORD 82-000-64-00-5603 04/11/11 138.00
SUBSCRIPTIONS
INVOICE TOTAL: 138.00
VENDOR TOTAL: 138.00
ATT AT&T
312Z891936-0311 03/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 04/11/11 262.28
TELEPHONE
INVOICE TOTAL: 262.28
312Z895841-0311 03/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 04/11/11 379.12
TELEPHONE
INVOICE TOTAL: 379.12
VENDOR TOTAL: 641.40
AUGUSTIS SHELLY AUGUSTINE
030111 03/04/11 01 MILEAGE REIMBURSEMENT 82-000-65-00-5826 04/11/11 22.22
MILEAGE
INVOICE TOTAL: 22.22
VENDOR TOTAL: 22.22
BAKTAY BAKER & TAYLOR
2025601735 03/01/11 01 BOOKS 82-000-65-00-5836 04/11/11 1,262.17
BOOKS-ADULT
INVOICE TOTAL: 1,262.17
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2025611715 03/03/11 01 BOOKS 82-000-65-00-5840 04/11/11 45.67
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 45.67
2025619213 03/08/11 01 BOOKS 82-000-65-00-5836 04/11/11 1,083.27
BOOKS-ADULT
INVOICE TOTAL: 1,083.27
2025620939 03/08/11 01 BOOKS 82-000-65-00-5836 04/11/11 1,012.61
BOOKS-ADULT
INVOICE TOTAL: 1,012.61
2025636246 03/08/11 01 BOOKS 82-000-65-00-5842 04/11/11 60.23
BLDG-DEVELOPMENT FEES
INVOICE TOTAL: 60.23
2025641255 03/14/11 01 BOOKS 82-000-65-00-5836 04/11/11 583.83
BOOKS-ADULT
INVOICE TOTAL: 583.83
2025642378 03/14/11 01 BOOKS 82-000-65-00-5840 04/11/11 212.21
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 212.21
2025644691 03/28/11 01 BOOKS 82-000-65-00-5836 04/11/11 303.36
BOOKS-ADULT
INVOICE TOTAL: 303.36
2025652716 03/16/11 01 BOOKS 82-000-65-00-5840 04/11/11 319.66
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 319.66
2025659926 03/15/11 01 BOOKS 82-000-65-00-5840 04/11/11 99.23
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 99.23
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2025666469 03/21/11 01 BOOKS 82-000-65-00-5837 04/11/11 844.09
BOOKS-JUVENILE
INVOICE TOTAL: 844.09
2025671329 03/22/11 01 BOOKS 82-000-65-00-5837 04/11/11 265.64
BOOKS-JUVENILE
INVOICE TOTAL: 265.64
2025681861 03/25/11 01 BOOKS 82-000-65-00-5836 04/11/11 89.85
BOOKS-ADULT
INVOICE TOTAL: 89.85
2025689082 03/25/11 01 BOOKS 82-000-65-00-5836 04/11/11 491.61
BOOKS-ADULT
INVOICE TOTAL: 491.61
2025702901 03/31/11 01 BOOKS 82-000-65-00-5839 04/11/11 121.52
BOOKS-REFERENCE
INVOICE TOTAL: 121.52
I48220510 03/04/11 01 BOOKS 82-000-65-00-5832 04/11/11 20.66
VIDEOS
INVOICE TOTAL: 20.66
I49543550 03/28/11 01 BOOKS 82-000-65-00-5832 04/11/11 22.16
VIDEOS
INVOICE TOTAL: 22.16
VENDOR TOTAL: 6,837.77
CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0311L 03/15/11 01 MONTHLY CHARGES 82-000-62-00-5436 04/11/11 64.61
TELEPHONE
INVOICE TOTAL: 64.61
VENDOR TOTAL: 64.61
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
--------------------------------------------------------------------------------------------------------------------------------
CAMBRIA CAMBRIA SALES COMPANY INC.
30922 03/03/11 01 TOILET TISSUE, PAPER TOWEL, 82-000-6.2-00-5407 04/11/11 972.75
MAINTENANCE-BLDG/JANITORIA
02 GARBAGE BAGS, VACUUM BAGS, ** COMMENT **
03 PINE SOL, LYSOL, BOWL CLEANER, ** COMMENT **
04 HAND SANITIZER, CLEANER ** COMMENT **
INVOICE TOTAL: 972.75
VENDOR TOTAL: 972.75
CANBLMEC CANNONBALL MECHANICAL CORP
21943 03/23/11 01 TESTING & CERTIFICATION 82-000-62-00-5407 04/11/11 442.50
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 442.50
VENDOR TOTAL: 442.50
DEMCO DEMCO, INC.
4122588 03/04/11 01 BOOK TAPE, CD ALBUMS, DVD 82-000-65-00-5802 04/11/11 408.69
OFFICE SUPPLIES
02 POUCHES, CD LABELS, BULLETIN ** COMMENT **
03 BOARD ** COMMENT **
INVOICE TOTAL: 408.69
VENDOR TOTAL: 408.69
ELEVATOR ELEVATOR INSPECTION SERVICE
25590 08/18/09 01 ELEVATOR RE-INSPECTION 82-000-62-00-5401 04/11/11 60.00
CONTRACT SERVICES
INVOICE TOTAL: 60.00
31195 03/15/11 01 ROUTINE ELEVATOR INSPECTION 82-000-62-00-5401 04/11/11 60.00
CONTRACT SERVICES
INVOICE TOTAL: 60.00
VENDOR TOTAL: 120.00
n
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
HENNE VERNE HENNE CONSTR. &
28868 03/18/11 01 REPLACE BALLAST & BULBS 82-000-65-00-5842 04/11/11 2,888.45
BLDG-DEVELOPMENT FEES
INVOICE TOTAL: 2,888.45
28882 03/18/11 01 ADD ADDITIONAL CIRCUITS, 82-000-65-00-5842 04/11/11 3,263.50
BLDG-DEVELOPMENT FEES
02 INSTALL ADDITIONAL OUTLETS ** COMMENT **
INVOICE TOTAL: 3,263.50
VENDOR TOTAL: 6,151.95
HIGHSMIT HIGHSMITH, INC.
1016982435 03/09/11 01 LARGE BEAN BAG CHAIRS 82-000-65-00-5834 04/11/11 250.62
LIBRARY PROGRAMMING
INVOICE TOTAL: 250.62
VENDOR TOTAL: 250.62
HOMEDEPO HOME DEPOT
6887-26462 03/10/11 01 INSTALLED WOODED WINDOW BLINDS 82-000-65-00-5842 04/11/11 2,289.50
BLDG-DEVELOPMENT FEES
INVOICE TOTAL: 2,289.50
VENDOR TOTAL: 2,289.50
ILCENTRY ILLINOIS CENTURY NETWORK/
T1129137 03/14/11 01 COMMUNICATION CHARGES 82-000-75-00-7003 04/11/11 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
JEWEL JEWEL
031111 03/11/11 01 STORYTIME SUPPLIES 82-000-65-00-5834 04/11/11 27.54
LIBRARY PROGRAMMING
INVOICE TOTAL: 27.54
C
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
--------------------------------------------------------------------------
JEWEL JEWEL
032211 03/22/11 O1 COOKIES & MILK FOR BEDTIME 82-000-65-00-5834 04/11/11 12.66
LIBRARY PROGRAMMING
02 STORY HOUR ** COMMENT **
INVOICE TOTAL: 12.66
VENDOR TOTAL: 40.20
JRLIBRGU JUNIOR LIBRARY GUILD
107270 03/18/11 01 BOOKS 82-000-65-00-5839 04/11/11 334.80
BOOKS-REFERENCE
INVOICE TOTAL: 334.80
VENDOR TOTAL: 334.80
KONICAMI KONICA MINOLTA BUSINESS
217328747 03/18/11 01 COPIER CHARGES 82-000-62-00-5401 04/11/11 8.76
CONTRACT SERVICES
INVOICE TOTAL: 8-76
VENDOR TOTAL: 8.76
MANTASSO MANTHEI & ASSOCIATES, LTD
2520 03/28/11 O1 COMPUTER TRAINING COURSES 82-000-62-00-5401 04/11/11 300.00
CONTRACT SERVICES
INVOICE TOTAL: 300.00
VENDOR TOTAL: 300.00
MENARD MENARD, INC.
04/11/11 71.97
69559 03/18/11 01 STORAGE SHELF, STORAGE CART
MAINTENANCE
69559
INVOICE TOTAL: 71.97
VENDOR TOTAL: 71.97
MENLAND MENARDS - YORKVILLE
c
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MENLAND MENARDS - YORKVILLE
67593 03/09/11 01 SOFT SOAP, TOOL KIT 82-000-65-00-5807 04/11/11 105.80
CUSTODIAL SUPPLIES
INVOICE TOTAL: 105.80
VENDOR TOTAL: 105.80
MIDWTAPE MIDWEST TAPE
2456521 03/07/11 01 DVDS 82-000-65-00-5832 04/11/11 115.95
VIDEOS
INVOICE TOTAL: 115.95
2456522 03/07/11 01 AUDIO BOOKS 82-000-65-00-5838 04/11/11 236.94
BOOKS-AUDIO
INVOICE TOTAL: 236.94
2458593 03/09/11 01 DVDS 82-000-65-00-5832 04/11/11 44.98
VIDEOS
INVOICE TOTAL: 44.98
2458594 03/09/11 01 AUDIO BOOKS 82-000-65-00-5838 04/11/11 32.99
BOOKS-AUDIO
INVOICE TOTAL: 32.99
2464649 03/16/11 01 DVDS 82-000-65-00-5832 04/11/11 228.90
VIDEOS
INVOICE TOTAL: 228.90
2464650 03/16/11 01 CDS 82-000-65-00-5843 04/11/11 14.99
CD'S/MUSIC
INVOICE TOTAL: 14.99
2464651 03/16/11 01 AUDIO BOOKS 82-000-65. 00-5838 04/11/11 64.98
BOOKS-AUDIO
INVOICE TOTAL: 64.98
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2471201 03/23/11 01 DVDS 82-000-65-00-5832 04/11/11 120.93
VIDEOS
INVOICE TOTAL: 120.93
2471202 03/23/11 01 CDS 82-000-65-00-5843 04/11/11 71.96
CD'S/MUSIC
INVOICE TOTAL: 71.96
2471203 03/23/11 01 AUDIO BOOKS 82-000-65-00-5838 04/11/11 146.96
BOOKS-AUDIO
INVOICE TOTAL: 146.96
VENDOR TOTAL: 1,079.58
NICOR NICOR GAS
91-85-68-4012 8-0311 03/08/11 01 902 GAME FARM RD 82-000-62-00-5437 04/11/11 1,768.62
NICOR GAS
INVOICE TOTAL: 1,768.62
VENDOR TOTAL: 1,768.62
ORIENTAL ORIENTAL TRADING CO INC
643671834-01 03/23/11 01 COLORING BOOKS, TOTE BAGS 82-000-65-00-5834 04/11/11 49.95
LIBRARY PROGRAMMING
INVOICE TOTAL: 49.95
VENDOR TOTAL: 49.95
PFISTERM PFISTER, MICHAELEEN
022511 02/25/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 04/11/11 14.51
POSTAGE & SHIPPING
INVOICE TOTAL: 14.51
030711 03/07/11 01 SPONGES 82-000-65-00-5834 04/11/11 11.53
LIBRARY PROGRAMMING
INVOICE TOTAL: 11.53
0
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
PFISTERM PFISTER, MICHAELEEN
031111 03/11/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 04/11/11 8.27
POSTAGE & SHIPPING
INVOICE TOTAL: 8.27
032211 03/22/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 04/11/11 6.26
POSTAGE & SHIPPING
INVOICE TOTAL: 6.26
VENDOR TOTAL: 40.57
STERLIFP STERLING FIRE PROTECTION, LLC
100184 03/02/11 01 INSPECT & TEST WET SYSTEM 82-000-62-00-5407 04/11/11 374.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 374.00
VENDOR TOTAL: 374.00
THYSSEN THYSSENKRUPP ELEVATOR CORP
823281 04/01/11 01 ELEVATOR MAINTENANCE 82-000-62-00-5401 04/11/11 206.66
CONTRACT SERVICES
INVOICE TOTAL: 206.66
VENDOR TOTAL: 206.66
UPSTART UPSTART
1016947369 03/03/11 01 BOOKMARKS, READING BLOCKS 82-000 -64-00-5607 04/11/11 112.33
PUBLIC RELATIONS
INVOICE TOTAL: 112.33
VENDOR TOTAL: 112.33
YORKGF YORKVILLE GENERAL FUND
033111-LIB 03/31/11 01 MARCH HEALTH INSURANCE 82-000-50-00-5203 04/11/11 7,034.94
GROUP HEALTH INSURANCE
n
DATE: 04/05/11 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 09:39:51 DETAIL BOARD REPORT
ID: AP441000_WOW
INVOICES DUE ON/BEFORE 04/11/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------
YORKGF YORKVILLE GENERAL FUND
033111-LIB 03/31/11 02 MARCH LIFE INSURANCE 82-000-50-00-5204 04/11/11 103.35
GROUP LIFE INSURANCE
03 MARCH DENTAL INSURANCE 82-000-50-00-5205 454.22
DENTAL & VISION ASSISTANCE
04 MARCH VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 7,651.56
VENDOR TOTAL: 7,651.56
YORKPC YORKVILLE PC
897 03/25/11 01 COMPUTER SERVICE & 82-000-62-00-5401 04/11/11 780.00
CONTRACT SERVICES
02 CONSULTATION ** COMMENT **
INVOICE TOTAL: 780.00
VENDOR TOTAL: 780.00
YOUNGM MARLYS J. YOUNG
021411 03/07/11 01 FEBRUARY 14TH MEETING MINUTES 82-000-62-00-5401 04/11/11 72.50
CONTRACT SERVICES
INVOICE TOTAL: 72.50
031411 03/29/11 01 MARCH 14 MEETING MINUTES 82-000-62-00-5401 04/11/11 72.50
CONTRACT SERVICES
INVOICE TOTAL: 72.50
VENDOR TOTAL: 145.00
TOTAL ALL INVOICES: 31,492.01
in_
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF APRIL 111 2011
FISCAL YEAR 10/11
Ending Bank Balances
May June July August September October November December January February March April
2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011
*Money
Market $192,587.35 $25,626.92 $449,476.67 $377,655.39 $418,762.79 $814,064.30 $778,808.41 $331,772.81 $237,848.62 $160,132.14 $56,888.56
Account
Building
Development $326,306.92 $326,180.17 $325,670.27 $325,708.80 $328,247.23 $328,261.17 $331,699.68 $331,713.77 $331,727.85 $332,490.58 $332504.70
Fees
Checking
Account $24,554.56 $23,122.45 $22,997.53 $23,627.47 $23,618.69 $23,064.17 $22,494.81 $23,498.22 $23,025.72 $24,075.70 $27,549.20
Library
Expansion $6,199.55 ACCOUNT CLOSED
Project 2005
Month Total: $549,648.38 $374,929.54 $798,144.47 $726,991.66 $770,628.71 $1,165,389.64 $1,133,002.90 $686,984.80 $592,602.19 $516,698.42 $416,942.46
PAYROLL
1ST PAY $21,539.70 $20,506.80 $21,299.84 $21,494.87 $21,926.59 $21,671.69 $22,554.31 $21,235.54 $18,910.60 $21,489.92 $21,873.29 $22,256.46
2ND PAY $22,612.56 $21,555.29 $20,065.12 $20,876.79 $20,839.96 $22,150.56 $21,820.00 $22,524.69 $23,166.68 $21,448.30 $22,856.79
3RD PAY I I I 1 1 $22,125.36
Month Total $44,152.26 1 $42,062.09 1 $41,364.96 1 $42,371.66 1 $42,766.55 1 $65,947.61 1 $44,374.31 $43,760.23 $42,077.28 $42,938.22 $44,730.08 $22,256.46
Sheet1
Librarian's Report
March
Circulation ADULTS YOUTH TOTAL
Fiction 2265 5982 8247
Non-Fiction 2078 1859 3937
Audio Books 636 190 826
Audio Visual 517 469
Music CD's 352 75 427
Kits 1 22 23
Periodical 199 46
Sheet Music 1 7
Reference Book 53 53
Dial-A-Story 398
PALS- Books sent to other libraries 1190 472
Total Circulation 7239 9573
Gain Over Previous Year --
Loss Over Previous Year
PALS- Books sent to our library 1594 874 2468
Registration
Adult 65
Juvenile 18
Non-Resident Taxpayer
Non-Resident 2
Reciprocal
TOTAL 85
Items Added Adults Children
Books Fiction 86 133
Books Non-Fiction 151 79
Audio Books 9
DVD's 33 12
Reference 7 4
Kits
Sheet Music
Periodical 93 22
Music CD 2
Total 381 254 635
Page 1
March
Public Relations Articles—Photos - Kendall Country Record
Meetings,Workshops Dept. Head Staff Meeting—
Catalog—DeBord-Augustine
Programs, Activities Number Attending
Adult Programs Adult Book Discussion
2°a Thursday of each month 12
Lunch Time Book Club
2°d Wednesday of each month 15
Friends Meeting 9
Computer Classes 22
Children Programs Read with Paws! —6 Dogs, 6 Handlers 17
Toddler Time -6 programs 179
Open Storytime 21
PT Troopers Meeting 2 Programs—Holly Glinski 21
Daring Girl's Club 5
TAG-3 Teen Meetings 34
Patch Club—2 programs 24
Bed Time Story's 38
Book Club at CCIS - 3th Grade 3 programs 21
Tween Craft 10
Lap Sit 23
Patron Count 8574
Volunteers
Teens Valerie Perrotta
Fox Valley Therapy Dogs
Meeting Room Library-9 City-2 Rent-3
Gifts and Memorials
Program Report for
"Super-Couponing" presented by Jill Cataldo
March 16, 2011 at 7:00
This program has generated quite a buzz throughout the library in the last few weeks.
We started by publicizing the program in the Kendall County Record, on our website, on
our Facebook page, with flyers at the circulation desk, and with signs around the library 6
weeks before the program. We opened up registration for the program I month before
the date of the program and 2 days later the program was full! We gave out 75 tickets to
patrons with a valid Yorkville Public Library card. We even had people buy non-resident
cards in order to attend this program.
We had 75 patrons, 11 staff members, 5 "Friends of the Library" members, and 8 board
members registered for the program for a total of 98 people. The program was attended
by 82 people.
The program started promptly at 7:00 with Jill speaking for about 1-1/2 and then taking
questions from the audience for another 15 minutes. She stayed later and talked to people
individually.
Her fee for the program was $300 which was split 50/50 between the library and the
"Friends".
She required a projector, table, and microphone for her presentation. She supplied us
with a 4 page handout before the program to copy and hand out to our patrons.
47 people filled out a program evaluation. (57% of participants) The results are as
follows:
Program Content - 94% of participants gave her a 5 out of 5 rating
Presenter knowledge - 98% of participants gave her a 5 out of 5 rating
Presenter delivery- 92% of participants gave her a 5 out of 5 rating
Program met expectations- 94% of participants answered 5 out of 5 rating
Overall quality of program - 92% of participants answered 5 out of 5 rating
Comments ranged from—
"Awesome! I'm ready to go couponing!"
"Excellent—looking forward to Super Couponing II"
"Excellent program...learned so much about the shopping game."
"Very thorough and I liked the fast pace."
"Awesome presenter. I have been following Jill for 2 years, first time I have been
to one of her classes. Well worth it!!!"
"It was a great program and I'm so happy that the library brought this program
here."
"Very informative, done very well & entertaining."
"Excellent choice."
When asked how people found out about this program, 20 responded through the Kendall
Country Records article, 9 with flyers from the library, 7 by word of mouth, 5 on the
library's website, 3 from the presenter's website, and 1 from Facebook.
When asked to share ideas on future events or programs-
12 asked to have her back to teach her"Super Couponing 11" workshop.
"More educational items like this & more kids activities."
"Love these $ saving events &programs for kids."
Scrapbooking or photo organizing
Author: book talk
Photography class, photo shop (computer)
Money savings programs
Gardening
We collected 26 emails from people interested in being put on a library program/
newsletter mailing list for the future.
PUBLICNOTICE
By action of the Yorkville Public Library Board of Trustees, the Library Board
will meet on the second Monday of each month at 7:00 P.M. at the Library
located at 902 Game Farm Road.
Fiscal Year 2011 / 2012.
2011
May 9
June 13
July 11
August 8
September 12
October 10
November 14
December 12
2012
January 9
February 13
March 12
April 9
PUBNOTIC
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library will be closed the
following holidays for the fiscal year 2011 / 2012
2011
Mother's Day May 8 Sunday
Memorial Day May 30 Monday
Father's Day June 19 Sunday
Independence Day July 4 Monday
Labor Day September 5 Monday
Veteran's Day November 11 Friday
Thanksgiving Eve November 23 closing at 5:00 p.m.
Thanksgiving November 24 Thursday
Christmas Eve December 24 Saturday
Christmas Day December 25 Sunday
Christmas Day (observed) December 26 Monday
New Year's Eve December 31 Saturday
2012
New Year's Day January 1 Sunday
New Year's Day (observed) January 2 Monday
Martin Luther King Day January 16 Monday
Presidents Day February 20 Monday
Good Friday April 6 Closing at 1:00 p.m.
Easter April 8 Sunday
PUBNOTIC
Library Service Policy.
A.Library Tours
Library tours and special programs are welcomed and shall be scheduled as time permits.
Advanced arrangements must be made.
B. Programming Policy
It is the purpose of Library programming to support the Library mission by increasing
awareness of the Library, its materials, and its services.
Some programs may require advance registration. Names and phone numbers of young
patrons may be requested to enable the Library to contact them in the event of a schedule
change or cancellation. Registration list and sign-in sheets are kept in strict confidence by
the Library. All Library programs require patrons to have a Yorkville Public Library card
unless otherwise announced. A fee will be charged for certain types of Library Programs.
C. Friends
The Friends of the Library is a group of adults interested in the services of the Library and
support programs. Through the groups input, the Library finds ways to better serve its
patrons. The Library Board of Trustees of the Yorkville Public Library looks upon the
establishment of the Friends of the Yorkville Public Library as a worthwhile community
endeavor that will benefit the Library.
Advance information regarding all Friends of the Library projects shall be provided to the
Library Director and the Board of Library Trustees. The Board of Library Trustees
acknowledges that it does not supervise the activities of the Friends of the Library. Any
participation in activities with the Friends is at the sole discretion of the Trustees or the
Library staff.
The Board of Library Trustees acknowledges that the Friends of the Library is an
organization separate and apart from the Yorkville Public Library,and that the Friends of the
Library has its own goals and purposes. Neither the Friends of the Library as an organization
nor any member or participant thereof may assume any liability,take action,or authorize any
act on behalf of the Yorkville Public Library.
Operating expenses of the Yorkville Public Library are provided through allocation of tax
monies that are audited by the city auditor. Friend's funds and Library funds shall not be
integrated, except that gifts from Friends may be accepted by the Library, whereupon said
gifts shall become solely the funds of the Library, but shall be expended for the specific
purpose for which the gift or donation has been made by the Friends. In the event the
Yorkville Public Library becomes the custodian of any Friends funds, these funds shall be
kept as separate funds for audit and bookkeeping purposes.
The Library Director shall attend meetings of the Friends of the Library and serve as the
liaison between the Friends group and the Library Board of Trustees. Because the work of
the Friends of the Library often directly benefits the Library, staff members may, with
permission of the Director, work on Friends of the Library activities or projects while on
duty.
F/2
Computer Class Policy
Reservations for all computer classes must be made in person at the Circulation
Desk. With a valid Yorkville Public Library card a non-refundable $10.00 deposit
is required at the time of sign-up. A $20.00 per class non-refundable fee is required
from non-Yorkville Public Library cardholders.
Controls For Hot Work
Cutting, welding, and other hot work operations present a severe hazard and
are considered the leading cause of fire according to the National Fire
Protection Association. During discussions of property loss control programs at
the library, it was evident that there is currently no formal hot work program in
force.
To help minimize the risk of fire due to cutting, welding or other hot work, the
following controls should be implemented and apply to both your personnel and
outside contractors/service providers performing this work:
• A Cutting/Welding permit system should be developed and used when
these operations must be performed in a building but outside of designated
hot work areas.
Hot work operations should be permitted only in areas that are made fire
safe, including:
o Sprinklered buildings where the protection has been confirmed to be in
service.
o Areas that are a minimum of 35' from significant quantities of ordinary
combustible materials (paper, wood, plastics).
o Areas where there are no explosive atmospheres present due to
flammable liquids, gases, or combustible dusts.
A fire watch with charged fire extinguishers should be provided for the
duration of the operation and continue for 30 minutes after the work is
completed. Additional fire watches may be necessary where hot work can
ignite materials on opposite sides of equipment, walls, floors or concealed
spaces.
PERMIT DANGER
FOR CUTTING AND WELDING PRECAUTIONS TO PREVENT FIRES
IMPORTANT—Follow precautions indicated * ±::DO NOT CUT OR WELD UNTIL THE FOLLOWING
PRECAUTIONS HAVE BEEN TAKEN
Building: Check each item below:
Permit Issue Date:
Dept./Area: Floor: _ The work area was personally examined.
Work to be done: _ Sprinkler system is in operation.
_ There are no flammable liquids or un-purged tanks in the
area.
_ The job will be confined to the area described on permit.
Floors are clean.
_ All combustibles have been located 35 feet from the job
Permit Expires: area and/or protected.
Operator Name: _ All floor and walls openings within 35 feet have been
Assigned Fire Watch Name: covered tightly.
Fire watchers have been assigned to the area and know
how to give alarm.
Signed by: _ Ample extinguishing equipment for immediate use has been
(Individual responsible for authorizing welding and cutting) provided.
Title: _ All cutting & welding equipment was found to be in good
repair.
Time Started: Completed:
*Complete this Hotwork Permit(by tabbing through each highlighted
area and typing in each field) including having the precautions followed, FINAL CHECK-UP
signed by someone in authority and hang this permit in the vicinity of the The work area was observed for at least 30 minutes after work
hotwork operation. Areas not highlighted are intended to be completed was completed and found fire safe.
on-site using pen. Once the hotwork is completed and the area
observed and signed off as being safe, sign this permit and retain it for Signed:
review by Travelers Risk Control.
Title:
File for Travelers Risk Control Consultant's Review Date: Time:
IMPORTANT[ To save a copy of this form once filled in, you must Admik
choose File/Save As from the top menu bar, give it a unique name and TRAVELERS J
save a copy to your computer. You may also print out a completed copy Insuron:e.ln-synch:' Doc# : 50055
by clicking on the Print Form button.
Print Form