Library Board Packet 2011 11-14-11 Agenda
Yorkville Public Library/ Historical Meeting Room
Board of Trustees
Monday, November 14, 2011
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business
13. New Business 3M Contract
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of the
public body or against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, October 10, 2011
902 Game Farm Road—Library Historic Wing
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call
Gail Gaebler-yes, Bob Allen-yes, Susan Chacon-yes, Judy Somerlot-yes,
Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes.
Absent: Carol LaChance
Others Present
City Administrator Bart Olson
City Council Liaison Carlo Colosimo
Library Director Michelle Pfister
Tony Scott—Kendall County Record
Mariann Manthei—Friends of the Library
Recognition of Visitors— President Gambro recognized the visitors.
Amendments to the AEenda— None
Minutes September 12, 2011
The minutes were approved as read on a motion by Ms. Gryder and second by
Ms. Johnson. Unanimous voice vote approval.
Correspondence—
Barb Johnson announced that the Lions Club will donate $500 to the Library to be used
as the Library sees fit.
Public Comment— None
Staff Comment— None
1
Report of the Treasurer
Financial Statement
1. $219,338 in real estate taxes was received in September(95%of amount
budgeted)
2. No development fees received
3. $1,052 from Library fines
4. $1,457 received for Library cards, (last year's total was $5,709)
5. Total revenue: $223,099
6. Total expenditures: $78,145
Detail Board Report
1. Page 1: Book purchase from development fees received a month ago
2. Page 3 &4: Expense of$1,107.40 for light bulbs, city personnel replaced them.
3. Page 4: RJ Kuhn $483.34 for heat pump repair
4. Page 5: Sound Inc. $645 for portion of maintenance contract May-July
Cash Statement
1. The Library currently has over$1 million,but a substantial amount of that will be
needed to pay the bond due in December.
Payment of Bills
Motion: Ms. Johnson moved to pay the invoices in the amount of$14,404.95 and the
payroll in the amount of$56,399.84. Ms. Gryder seconded this motion.
Roll call vote: Allen-yes, Chacon-yes, Somerlot-yes, Lindblom-yes,Johnson-yes,
Gryder-yes, Gambro-yes, Gaebler-yes. Motion passed 8-0.
Report of the Library Director
1. 15,439 items circulated
2. 110 new patrons
3. 345 items were added as a result of development fees, gifts, donations
4. Mariann Manthei reported on the Friends meeting and said the Friends would be
paying for a Wall Street Journal subscription. They also reviewed their
Constitution. She said a tree in the parking lot appears to be dying and she asked
who pays for landscaping. It was part of the package when the Library was built.
Ms. Pfister said Parks and Recreation is doing the current landscaping. Japanese
beetles and their effect on trees were discussed.
5. Ms. Pfister also noted that the Friends helped organize and clean the Library
shelves. October 16th is National Friends of the Library Week.
6. Trustee Gaebler asked Ms. Manthei to thank the Friends for all they do.
7. Library Director Pfister said$160.50 was collected for Adopt-A-Magazine
8. A $100 donation will be made by the Garden Club according to Ms. Gaebler
9. 122 items were discovered missing during inventory
10. Ms. Pfister asked about the ramifications of a political meeting being held in the
meeting room. She noted a current rental fee of$50 for 3 hours for a non-profit
group. She asked the Board members to review the information provided to
2
discuss next month. Bart Olson said rentals have to be allowed for a non-election
event and the meeting must be public-issue focused as opposed to a campaign
meeting.
Ms. Pfister also reported that the service agreement for 3M is up for renewal in 2 months.
She said there is a radio frequency tag in each book that is used at checkout and also for
the security at the door. The cost of the agreement is $16,956 annually. The Board had
asked her to track expenses over this past year as a result of last year's discussion. She
said service calls over the year would have cost$7,381.29 if there were no contract.
Some problems were fixed via the phone.
Ms. Pfister will research these questions: Can the Library re-enter into a contract if they
cancel this year? Would it cost more if the Board cancelled for a year? She also noted
the money for this expense is budgeted.
Trustee Allen asked if another firm could provide this service. Another business could,
but the system belongs to 3M. Michelle will contact 3M and provide the list of expenses
for the year to the Board. It was suggested perhaps the company would negotiate the
price if cancellation of the service agreement was imminent.
City Council Liaison
Alderman Carlo Colosimo reported on the transfer of funds discussed in the last few
meetings. He said the Council has changed the impact fee ordinance and also passed the
ordinance to transfer the funds. The Library would now have to pass a resolution to
transfer the $332,000 in funds.
President Gambro asked about the status of the development fees. They now stand at
$400 for the Library and Mr. Colosimo said he had proposed a moratorium for all
development fees. He will talk with other entities to ask them to lower fees also and he
will report to the Library when their amount actually changes.
Standing Committees
Finance Committee
Ms. Gambro said the Finance Committee will meet quarterly and will meet in November,
1 hour prior to the Board meeting. She also asked for a list of all service providers or
companies who submit bills and what service they provide to the Library. This
explanation will assist in invoice approval. Ms. Lindblom said she had such a list from
budget preparation.
Community Relations
Ms. Gambro asked if a Board member would attend the Friends meeting. Ms. Somerlot
volunteered to attend those meetings.
President Gambro said there is no Library news coverage in the Beacon News. She said
this could include a list of the programs. Ms. Pfister said there is never a problem filling
3
the program and some require library cards. She will provide some information in the
future.
Unfinished Business
Levy
Ms. Lindblom reported the following. Presently the Library receives a levied amount of
$675,000. Bart Olson and Rob Fredrickson recently suggested an amount of$700,000.
It was suggested that if the Board adopts a rate of.815,the amount received would be
$850,000,but the City would most likely place a tax cap on the Library. Ms. Gryder
thought the City could not place this limit unless the amount pushed them over the City
budget. She said the Library law is clear,that the Library sets its own levy and there is
no reference to tax caps. Bart Olson agreed that the Library regulates itself
Ms. Lindblom noted that the Library is now at a rate of.112. She closed by saying that
the Council must pass the levy by the end of December, so a decision can be made next
month.
Motion: Ms. Gaebler moved that the Library adopt a levy of$700,000 for next year.
Ms. Somerlot seconded this motion.
Roll call: Chacon-yes, Somerlot-yes, Lindblom-yes,Johnson-yes, Gryder-nay, Gambro-
yes, Gaebler-yes, Allen-yes. Passed 7-1.
Line Item Budget Agreement 2012
This item is the same as the transfer of funds discussion from earlier. A recent
newspaper article erroneously indicated this transfer had already taken place. Ms.
Somerlot asked about public feedback after that article. It was noted there were very few
comments.
Ms. Lindblom questioned the City Attorney's opinion that the money must be spent
wthin one year. Case law says 10 years according to Administrator Olson.
A suggestion was made to add a line item called"building improvement"for this money.
Mr. Olson suggested a reserve account so that it need not be spent within 1 year. Ms.
Somerlot suggested that a"plan"is needed so that the community has the right perception
of this transfer. Ms. Gaebler thought that any purchases should have prior approval and
they should be restricted. A resolution to pre-approve anything over$2,500 was
suggested by Carlo Colosimo.
Motion: Barb Johnson made a motion to approve the budget amendment for the transfer
the City has approved. Gail Gaebler seconded the motion. It was noted the money will
go to the City General Fund.
Roll call vote: Chacon-yes, Somerlot-yes, Lindblom-no, Johnson-yes, Gryder-yes,
Gambro-yes, Gaebler-yes,Allen-no. Passed 6-2.
Motion: Ms. Gryder made a motion to keep the transferred money in a certain fund until
a plan is in place. Ms. Chacon seconded the motion.
4
Roll call vote: Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes,
Gaebler-yes, Allen-yes, Chacon-yes. Passed 8-0.
The Finance Committee will formulate a plan and bring to the Board. It was questioned
if this plan should be placed in the policy book. Mr. Colosimo suggested a simple policy
that no funds should be spent without prior appropriation of the Board.
New Business
Ms. Gambro said a seminar will be held regarding the open meeting act. The date is
October 20 at 6:30pm. Ms. Somerlot volunteered to attend. Ms. Gambro is interested in
how Library email would be handled. Mr. Olson said email between Board members is
contemporaneous. He also said that correspondence among 3 people would not be
allowed, however, 2 can communicate through emails and forward it to another.
A link has been forwarded to Ms. Pfister so she can access a web program pertaining to
this subject. The link will be forwarded to Library Board members.
Executive Session -None
Adjournment
There was no further business and the meeting was adjourned at 8:17pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
5
I vmAl V 1LLE,P U DLl%.LIDrkam Y
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 41% 50% Year-ty-fiats ANNUAL
IACCOUN'r NumBER DESCRIPTION Ma -II June-11 August-11 September-11 October- BUDGET %omudget
LIBRARY OPERATIONS REVENUES
82-000-40-00-4005 PROFT?RTYTAXES-LIBRARY 108,835 221.702 9.030 83.169 219.338 20,657 662.730 675,000 98.18%
82-000-41-00-4120 PERSONAL PROPERTY TAX - 755 - - - - 755 5,000 15.10%
82-000-41-00-4170 STATE GRANTS - - - - - - - 17,200 0.00%
82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - - 2,175 - 3,975 7,025 8,000 87.81%
82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 7,179 13,000 55.22%
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 6,360 8,000 79.50%
82-000-44-00-4422 COPY FEES 320 332 347 263 328 258 1,848 3,000 61.59%
82-000-44-00-4440 PROGRAM FEES 20 23 - 20 - - 63 2,000 3.15%
82-000-45-00-4500 INVESTMENT EARNINGS 1 7 10 9 13 20 61 250 24.26%
82-000-48-00-4820 RENTAL INCOME 111 140 185 320 217 489 1,462 1,500 97.47%
82-000-48-004824 DVD RENTAL INCOME 441 601 458 560 387 434 2,880 4,000 72.00%
82-00048-00-4832 MEMORIALS 1,000 400 - 1,120 161 1,065 3,745 - 0.00%
82-000 48-004850 MISCELLANEOUS INCOME 7 40 72 62 133 130 444 - 0.00%
82-00048-00-4881 SALE OF BOOKS - - - - - - - - 0.00%
82-000-49-00-4901 ITRANSFER FROM GENERAL - - - - I - 1 328,644 328,644 332,500 0.00%
TOTALREVEIN ES: LIBRARY 1 114,312 226,611 11,780 90,321 223,086 357,086 1,023,196 1 1,069,450 95.67%
LIBRARY OPERATIONS EXPENDITURES
82-820-50-00-5010 SALARIES&WAGES 18,661 19,302 18,707 18,707 28,060 18,707 122,143 241,000 50.68%
82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 97,193 193,000 50.36%
82-820-52-00-5212 RETIREMENT PLAN CONTRfBUTIOP 1,775 1,836 1,779 1,779 2,669 1,779 11,616 22,500 51.63%
82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 16,446 40,000 41.12%
82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 - 14,590 7,295 36,475 87,975 41.46%
82-820-52-00-5222 GROUP LIFE INSURANCE - 63 63 - 127 63 317 1,000 31.68%
82-820-52-00-5223 DENTAL&VISION INSURANCE - 575 575 - 1,151 575 2,877 6,950 41.40%
82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - - - 0.00%
82-820-54-00-5415 TRAVEL&LODGING - - - - 77 - 77 500 15.30%
82-820-54-00-5423 PUBLIC RELATIONS - - - - - - - - 0.00%
82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 694 705 699 700 702 3,499 8,500 41.16%
82-820-54-00-5452 POSTAGE&SHIPPING - - - - - - 2,000 0.00%
82-820-54-00-5460 DUES&SUBSCRIPTIONS - - - 234 195 - 39) 14,000 -0.28%
82-820-54-00-5462 PROFESSIONAL SERVICES - 1,746 1,960 2,444 2,820 1,638 10,608 29,000 36.58%
82-820-54-00-5466 LEGAL SERVICES - - - - - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - 7 4,247 214 7 4,476 30,000 14.92%
82-820-54-00-5480 UTILITIES - - 582 276 283 236 1,377 15,000 9.18%
82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - - - - - - 0.00%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - - 139 1.594 1,733 4,000 43.32%
82-820-56-00-5610 OFFICE SUPPLIES - 1,053 - - 433 644 2,130 8,000 26.63%
82-820-56-00-5620 OPERATING SUPPLIES - 631 579 - 248 469 1,927 9,000 21.41%
82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - 0.00%
82-820-56-00-5640 REPAIR&MAINTENANCE - - - - - - - - 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - 1 162 8 - 91 1801 2,000 1 8.98%
YUKKV1LLE rUlfLll,LIBKAKY
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%ojFiscad Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION Ma -11 June 11 July-11 August-11 September-11 October-11 Totals BUDGET ]F/,of Gadget
82-820-56-00-5676 EMPLOYEE RECOGNITION - - - - - - - - 0.00%
82-820-56-00-5680 ADULT BOOKS - - - - - - - - 0.00%
82-820-56-00-5681 JUVENILE BOOKS - - - - - - - 0.00%
82-820-56-00-5682 REFERENCE BOOKS - - - - - - - - 0.00%
82-820-56-00-5683 AUDIO BOOKS - - - - - - - - 0.00%
82-820-56-00-5684 COMPACT DISCS&OTHER MUSIC - - - - - - - - 0.00%
82-820-56-00-5685 DVD'S - - - - - - - 2,000 0.00%
82-820-56-00-5686 BOOKS-DEVELOPMENT FEES - - 143 - 905 807 1,855 8,000 23.18%
82-820-56-00-5698 MEMORIALS&GIFTS - - 453 485 154 374 1,467 - 0.00%
82-820-56-00-5699 INUSCELLANEOUS - - 38 - - - 38 250 15.29%
82-820-70-00-7799 1CONnNGENCIES - - - 30 - - 30 1 1,000 1 3.00%
82-820-99-00-9984 JTRAKSFER TO LIBRARY DVLP - - - 332,519 - - 332,519 332,500 100.01%
TOTAL FUND REVENLES 114,312 226,611 11,780 90,321 223,086 357,086 �32734,254 1,069 450 95.67%
TOTAL FUND EXPENDITURES 39,207 50,7 49,851 378,509 78,445 52,219 1,060,275 61,21%
FUND SURPLUS DEFICIT 75,105 175,899 38,071) _(288,187) 144,641 304,867 9,175
LIBRARY DEBT SERVICE REVENUES
83-000-40-004015 JPROPERT Y TAXES 115,416 237,557 8,894 88,627 234,227 20,810 705,531 720,800 97.88°rn
83-000-45-004500 IN vEs-rMI•;NT F:ARNNGS - 8 6 8 13 25 0 60 - 0.00%
TOTAL REVENUES:LIBRARY DEBT SERVICE 115,416 237,565 8,900 88.635 234.240 1 20.8360 704,591 1 720,800 1 97,88 A
LIBRARY DEBT SERVICE EXPENDITURES
83-830-83-00-8000 PRINCIPLE PAYMENT-2005B - - - - - - - 175,000 0.00%
83-830-83-00-8050 INTEREST PAY,.% NT-2005B - 158,063 - - - - 158,063 316,125 50.00%
83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - - - - - - - 175,000 0.00%
83-830-84-00-8050 f=-RfS'T PAYMF!44'T-2006 - 27,338 - - - - 27,338 54,675 50.00%
TOTAL FUND REVENUES 115,416 237,565 8 900 88,635 234 240 20,836 705,591 720,800 97.89%
TOTAL FUND EXPENDITURES 185,400 185,400 720,800 25.72%
FUND SURPLI1S(DEFICIT) I15,416 52,165 8,900 88,6351 234,240 1 20,836 E 520,191
LIBRARY DEVELOPMENT FEE REVENUES
84.000.42-00-4212 DEVELOPMENT FEES 875 - - 2,175 - 3,975 7.025 8,000 87.81%
84-000-45-00-4500 1NVFSTM1wM'FAR.NP.dGS 13 12 13 14 14 4 71 500 14.13%
84-000-49-00.4982 TRANSFER FROM LIBRARY OPS - - - 332,519 - - 332.519 332,500 100.01%
TOTAL REVENUES:LIBRARY DVLP FEES 888 12 13 334,708 14 A-()79 339,614 341,000 201.94%
YUKKV1LLL rUKL14—Llf$KAHY
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%afFiscalYear 8% 17% 15% 33% 41% 50% 'rear-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION M1ay-!1 June F F July-31 August-11 SrpWMber-1 l Oelni,er-11 Cutala BUDGET '%of Sudget
LIBRARY DEVELOPMENT EXPENDITURES
84-840-60-00-6020 BUILDINGS AND STRUCTURES - 3,130 - 7.835 - 10,965 4,000 274 13%.
84-840-99-00-9901 ITRANSFER TO GENERAL - - - - 328,644 328,644 332,500 0-840
TOTAL FUND REVENUES 888 12 13 334,708 14 f-(324,665)3 979 339,614 341,000 99.59%
TOTAL FUND EXPENDITURES 3 130 7,835 28 644 339,609 336,500 100.92%
FUND SURPLUS(DEFICIT) 888 3,118) 13 334,708 (7,821 5 4,500
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ABRAHAM ABRAHAM LINCOLN
08904 09/29/11 01 KENDALL COUNTY RECORD 82-820-54-00-5460 00000000 11/14/11 138.00
DUES & SUBSCRIPTIONS
INVOICE TOTAL: 138.00
VENDOR TOTAL: 138.00
ATT AT&T
312Z891936-1011 10/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 11/14/11 269.95
TELECOMMUNICATIONS
INVOICE TOTAL: 269. 95
312Z895841-1011 10/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 11/14/11 374 . 12
TELECOMMUNICATIONS
INVOICE TOTAL: 374 . 12
VENDOR TOTAL: 644 .07
BAKTAY BAKER & TAYLOR
2026277898 09/26/11 01 BOOKS 82-820-56-00-5698 00000000 11/14/11 351 .30
MEMORIALS & GIFTS
INVOICE TOTAL: 351 . 30
2026307079 11/09/11 01 BOOKS 82-820-56-00-5686 00000000 11/14/11 110.27
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 110.27
2026312977 10/11/11 01 BOOKS 82-820-56-00-5686 00000000 11/14/11 66. 65
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 66. 65
2026345546 11/09/11 01 BOOKS 82-820-56-00-5686 00000000 11/14/11 122. 98
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 122. 98
2026377400 10/26/11 01 BOOKS 82-820-56-00-5698 00000000 11/14/11 167. 65
MEMORIALS & GIFTS
INVOICE TOTAL: 167. 65
VENDOR TOTAL: 818.85
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-1011L 10/15/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 11/14/11 64.48
TELECOMMUNICATIONS
INVOICE TOTAL: 64. 48
VENDOR TOTAL: 64.48
EBSCO EBSCO INDUSTRIES, INC.
1337939 11/04/11 01 SUBSCRIPTION RENEWALS 82-820-56-00-5698 00000000 11/14/11 286.00
MEMORIALS & GIFTS
02 SUBSCRIPTION RENEWALS 82-820-54-00-5460 00000000 2, 032.98
DUES & SUBSCRIPTIONS
INVOICE TOTAL: 2, 318. 98
VENDOR TOTAL: 2, 318.98
HOMEDEPO HOME DEPOT
5011555 09/27/11 01 SCREWDRIVER 82-820-54-00-5495 00000000 11/14/11 9.96
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL: 9.96
VENDOR TOTAL: 9. 96
ILCENTRY ILLINOIS CENTURY NETWORK/
T1208309 10/18/11 01 COMMUNICATION CHARGES 82-820-54-00-5468 00000000 11/14/11 7 .20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
KINGSONS KING & SONS MONUMENTS
101811 10/18/11 01 BRICK FOR FRIENDS OF LIBRARY 82-820-56-00-5698 00000000 11/14/11 30.00
MEMORIALS & GIFTS
INVOICE TOTAL: 30.00
VENDOR TOTAL: 30.00
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
KONICAMI KONICA MINOLTA BUSINESS
219140499 10/04/11 01 COPIER CHARGES 82-820-54-00-5462 00000000 11/14/11 131.36
PROFESSIONAL SERVICES
INVOICE TOTAL: 131.36
219154442 10/06/11 01 COPIER CHARGES 82-820-54-00-5462 00000000 11/14/11 8.05
PROFESSIONAL SERVICES
INVOICE TOTAL: 8.05
219222056 10/18/11 01 COPIER CHARGES 82-820-54-00-5462 00000000 11/14/11 7.17
PROFESSIONAL SERVICES
INVOICE TOTAL: 7. 17
VENDOR TOTAL: 146.58
MENLAND MENARDS - YORKVILLE
30755 11/04/11 01 LAWN & LEAF BAGS 82-820-56-00-5620 00000000 11/14/11 22.56
OPERATING SUPPLIES
INVOICE TOTAL: 22.56
VENDOR TOTAL: 22.56
MIDWTAPE MIDWEST TAPE
2633057 09/28/11 01 DVD'S 82-820-56-00-5686 00000000 11/14/11 71.97
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 71 . 97
2639520 10/05/11 01 DVD'S 82-820-56-00-5686 00000000 11/14/11 23.99
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 23. 99
2645487 10/12/11 01 DVD'S 82-820-56-00-5686 00000000 11/14/11 46.98
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 46. 98
2651710 10/19/11 01 DVD'S 82-820-56-00-5698 00000000 11/14/11 45.98
MEMORIALS & GIFTS
INVOICE TOTAL: 45. 98
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
-------------------------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2664864 11/02/11 01 DVD'S 82-820-56-00-5685 00000000 11/14/11 114 .95
DVD'S
INVOICE TOTAL: 114.95
VENDOR TOTAL: 303.87
MJELECT MJ ELECTRICAL SUPPLY, INC.
1124308-02 10/03/11 01 LAMPS 82-820-54-00-5495 00000000 11/14/11 336.00
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL: 336.00
1124308-03 10/17/11 01 LIGHTS 82-820-54-00-5495 00000000 11/14/11 48.00
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL: 48.00
1124896-00 10/18/11 01 LIGHTS 82-820-54-00-5495 00000000 11/14/11 50.00
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL: 50.00
VENDOR TOTAL: 434.00
NICOR NICOR GAS
91-85-68-4012 8-0911 10/07/11 01 902 GAME FARM RD 82-820-54-00-5480 00000000 11/14/11 613.54
UTILITIES
INVOICE TOTAL: 613.54
VENDOR TOTAL: 61.3.54
OFFWORK OFFICE WORKS
196853 10/17/11 01 TONER 82-820-56-00-5610 00000000 11/14/11 331 . 96
OFFICE SUPPLIES
INVOICE TOTAL: 331. 96
197363 10/28/11 01 TONER 82-820-56-00-5610 00000000 11/14/11 295.98
OFFICE SUPPLIES
INVOICE TOTAL: 295.98
VENDOR TOTAL: 627. 94
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
PFISTERM PFISTER, MICHAELEEN
102611 10/26/11 01 ILLINOIS LIBRARY LAWS 82-820-56-00-5686 00000000 11/14/11 30.00
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 30.00
110311 11/03/11 01 2 BINDERS 82-820-56-00-5610 00000000 11/14/11 7. 18
OFFICE SUPPLIES
INVOICE TOTAL: 7. 18
VENDOR TOTAL: 37. 18
PRAIRCAT PRAIRIECAT
1197 10/31/11 01 QUARTERLY FEES 82-820-54-00-5468 00000000 11/14/11 3, 385.35
AUTOMATION
INVOICE TOTAL: 3, 385.35
VENDOR TOTAL: 3, 385.35
SCHOLIB SCHOLASTIC LIBRARY PUBLISHING
11349812 09/27/10 01 ONLINE SUBSCRIPTIONS 82-820-54-00-5460 00000000 11/14/11 115.00
DUES & SUBSCRIPTIONS
INVOICE TOTAL: 115.00
VENDOR TOTAL: 115.00
SOUND SOUND INCORPORATED
R110349 10/13/11 01 MAINTENANCE CONTRACT CHARGE 82-820-54-00-5462 00000000 11/14/11 709.50
PROFESSIONAL SERVICES
02 FOR 3 FOR THE CCTV AND ACCESS ** COMMENT ** 00000000
03 CONTROL FOR 11/01/11-01/31/12 ** COMMENT ** 00000000
INVOICE TOTAL: 709.50
VENDOR TOTAL: 709.50
TARGET TARGET BANK
102011-L 10/20/11 01 CLEANING PRODUCTS 82-820-56-00-5620 00000000 11/14/11 92. 63
OPERATING SUPPLIES
INVOICE TOTAL: 92. 63
VENDOR TOTAL: 92. 63
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
THYSSEN THYSSENKRUPP ELEVATOR CORP
3000084092 10/01/11 01 OCTOBER ELEVATOR MAINTENANCE 82-820-54-00-5462 00000000 11/14/11 206. 66
PROFESSIONAL SERVICES
INVOICE TOTAL: 206. 66
3000091149 11/01/11 01 NOVEMBER ELEVATOR MAINTENANCE 82-820-54-00-5462 00000000 11/14/11 206. 66
PROFESSIONAL SERVICES
INVOICE TOTAL: 206. 66
VENDOR TOTAL: 413.32
WAREHOUS WAREHOUSE DIRECT
1297711-0 10/06/11 01 MARKERS, TAPE 82-820-56-00-5610 00000000 11/14/11 82.28
OFFICE SUPPLIES
INVOICE TOTAL: 82.28
C1230607-0 10/07/11 01 MERCHANDISE RETURN CREDIT 82-820-56-00-5610 00000000 11/14/11 -43.20
OFFICE SUPPLIES
INVOICE TOTAL: -43.20
VENDOR TOTAL: 39.08
YORKACE YORKVILLE ACE & RADIO SHACK
140711 10/19/11 01 BATTERIES 82-820-56-00-5620 00000000 11/14/11 70.93
OPERATING SUPPLIES
INVOICE TOTAL: 70.93
140829 10/27/11 01 BATTERIES 82-820-56-00-5620 00000000 11/14/11 51 .96
OPERATING SUPPLIES
INVOICE TOTAL: 51.96
VENDOR TOTAL: 122.89
YORKGF YORKVILLE GENERAL FUND
103111-LIB 10/31/11 01 OCTOBER HEALTH INSURANCE 82-820-52-00-5216 00000000 11/14/11 7,295.00
GROUP HEALTH INSURANCE
DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 10:39:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
YORKGF YORKVILLE GENERAL FUND
103111-LIB 10/31/11 02 OCTOBER LIFE INSURANCE 82-820-52-00-5222 00000000 11/14/11 63.35
GROUP LIFE INSURANCE
03 OCTOBER DENTAL INSURANCE 82-820-52-00-5223 00000000 517.12
DENTAL & VISION INSURANCE
04 OCTOBER VISION INSURANCE 82-820-52-00-5223 00000000 58.37
DENTAL & VISION INSURANCE
INVOICE TOTAL: 7, 933.84
VENDOR TOTAL: 7, 933.84
YOUNGM MARLYS J. YOUNG
100311 10/03/11 01 SEPTEMBER 12 MEETING MINUTES 82-820-54-00-5462 00000000 11/14/11 60.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
TOTAL ALL INVOICES: 19, 088.82
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF NOVEMBER 14, 2011
FISCAL YEAR 11/12
Ending Bank Balances
May June July August September October November December January February March April
2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012
*Money
Market $225,320.07 $448,546.56 $379,487.51 $496,801.82 $894,352.46 $1,220,054.93
Account
Building
Development $293,406.46 $293,418.52 $333,431.97 $332,491.10 $324,670.45 $5.00
Fees
Checking
Account $1,740.71 $1,000.85 $1,000.96 $1,001.08 $1,001.24 $1,001.35
Month Total: $520,467.24 $742,965.93 $713,920.44 $830,294.00 $1,220,024.15 $1,221,061.28 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
1ST PAY $20,062.60 $19,622.11 $18,883.69 $18,859.24 $18,670.05 $18,961.60
2ND PAY $19,144.07 $18,870.65 $18,558.80 $19,182.97 $18,537.34 $18,852.40
3RD PAY $19,192.45
Month Total $39,206.67 $38,492.76 $37,442.49 $38,042.21 $56,399.84 $37,814.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sheet1
Librarian's Report
October
Circulation ADULTS YOUTH TOTAL
Fiction 1975 4094 6069
Non-Fiction 1325 1198 2523
Audio Books 554 166 720
Audio Visual 405 362 767
Music CD's 240 63 303
Kits 20 20
Periodical 144 48 192
Sheet Music
Reference Book 1 1
Dial-A-Story 239 239
RAILS-Books sent to other libraries 735 278 1013
Total Circulation 5378 6469 11847
Gain Over Previous Year
Loss Over Previous Year __ 2578
RAILS- Books sent to our library 1018 556 1574
Registration
Adult 54
Juvenile 11
Non-Resident Taxpayer
Non -Resident 4
Reciprocal 2
TOTAL 71
Items Added
Books Fiction 20
Books Non-Fiction 21 7
Audio Books
DVD's 7
Reference
Kits
Sheet Music
Periodical 100
Music CD
Total 148 52 200
Page 1
October
Public Relations Articles—Photos - Kendall Country Record
Meetings,Workshops Staff Meeting
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2°a Thursday of each month 10
Lunch Time Book Club
2"d Wednesday of each month
Friends Meeting 15
Threads and More 1 8
Children Programs Ghost Hunt 24
Picture Lady 12
Teen Meeting 8
Teen Game Day 7
Teen Photography 7
Teen Book Discussion 8
Story Time 5
Toddler Time (3 programs) 66
Little Readers 4
Boy Scout American Heritage Visit 14
City Halloween Egg Hunt- Jill Morris read Ghost Stories
Patron Count 5550
Volunteer Doreen Johnson- Picture Lady
Teens Jessica Labedz
Meeting Room Library- 5 City-3 Rent-6
Gifts and Memorials Kendall county Republican Women- $25.00
Adopt-A-Magazine $125
Yorkville Lions Club $500.00