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Library Board Packet 2011 12-12-11 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, December 12, 2011 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Automation Community Relations 12. Unfinished Business Impact Fees—Reduced Impact Fees—Expenditures 13. New Business Computer Classes 14. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 15. Adjournment RAF Yorkville Public Library Board of Trustees Monday, November 14, 2011 902 Game Farm Road— Library Historic Wing 7:00pm The meeting was called to order at 7:00pm by President Beth Gambro. Roll Call Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes Others Present City Council Liaison Carlo Colosimo City Finance Director Rob Fredrickson Library Director Michelle Pfister Friends of the Library, Mariann Manthei Recognition of Visitors— President Gambro recognized the visitors. Amendments to the Agenda— President Gambro said there were 4 items to add to the agenda as follows: 1. City Council ordinance regarding development fees, Unfinished Business 2. Development fees $400 or $500? Unfinished Business 3. Computer classes,New Business 4. Open Meeting Act meeting, Unfinished Business, Minutes—October 10, 2011 Two changes were noted. 1. Page 3, under City Council Liaison, amount should be $332,500 2. Page 4, under Levy, should berate of.15 not .815 Ms. Lindblom also noted that the money transferred from the City has not been put into a separate fund yet as approved by the Board on October 10. Also discussed was the impact fee ordinance and Ms. Gambro asked if future funds received were to be designated as unrestricted. She also questioned if$400 is the correct amount. Alderman Colosimo said when the ordinance was amended, it was $400. The Board also requested he ask other government entities to reduce the amounts they receive. Ms. Gambro said that at the June Finance Committee meeting, the committee asked that the future funds be unrestricted. Liaison Colosimo will review previous City Council minutes to ascertain if this has occurred. 1 The minutes were then approved as amended on a motion by Ms. Lindblom and second by Ms. Johnson. Voice vote approval. Correspondence– Michelle Pfister said a thank you note was received from the Kendall County Education Center for the use of library meeting space for a leadership program. This was a 3-hour paid rental. Public Comment– None Staff Comment– None Report of the Treasurer Financial Statement Ms. Lindblom highlighted the following points: 1. The Budget Report reflects $1 million, however, after the transferred money is subtracted, that total is reduced to approximately$694,000. 2. Page 2: the total funds expended thus far represent 61%, but that also includes the transfer. Mr. Allen asked about the property taxes the Library will receive and Mr. Fredrickson said it would be about$675,000. Detail Board Report 1. Page 1: $818.85 was for book purchases and came from development fees and memorials 2. Page 2: Subscription renewals total $2,318.98 and are all ordered at one time through a service. $286 was collected for Adopt A Magazine. 3. Page 4: $434 for light repair 4. Page 5: $3,385.35, Prairiecat quarterly fees. $709.50 for Sound Inc. quarterly fees 5. Total invoices of: $19,088.82 Cash Flow Analysis 1. Ms. Lindblom noted the Money Market includes the transfer and the bond money for a payment in December. Mr. Fredrickson said the bond payment is $534,000 and he believes it is a 20-year bond. The current interest rate was questioned by Trustee Allen. A report will be prepared by the Finance Director and sent to Ms. Lindblom. In the future,this report will reflect 2 additional columns—one each for bond money and the reserve account. Payment of Bills Motion: A motion was made by Ms. Johnson and seconded by Ms. Gryder to approve payment of the invoices in the amount of$19,088.82 and payroll in the amount of $37,814. Roll call vote: Johnson-yes, Gryder-yes, Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes. Passed 9-0. 2 Report of the Library Director Statistics Library Director Pfister reported the following: 1. 7,847 items were circulated(2,578 less than a year ago, possibly due to shorter hours)? 2. Fewer books sent to other libraries,new books were in demand, but fewer books are purchased now 3. 71 new patrons 4. 200 new items (600-700 in past) 5. 15 people attended October Friends meeting. Ms. Manthei reported that 12-14 people attend each meeting. She talked about plans for the upcoming meetings and said the Friends will sponsor a surprise and are working with Library employee Shelley on this. At the December 12th meeting, they will have holiday festivities and invited the Library Board. The group will also assist in decorating the Library for the holidays. They will work with the Jr. Women's Club on Santa gifts. Michelle noted that the group has been cleaning the library bookshelves. Ms. Somerlot has put together a directory of the Friends. 6. Threads `n More will hold a party at the Library 7. The City has asked the Library to be party of Halloween Acorn 8. The following gifts/memorials were received: $25 from Republican Women, $125 for Adopt A Magazine, $500 from Lions Club for large print books 9. Teens will have book sale on November 19, proceeds for teen book area 10. Monthly report for reference database showed 62 patrons used this, 448 patrons used it to date. 11. Library employee Dixie is indexing obituaries from Kendall County Record with 30 years done so far City Council Liaison Mr. Colosimo said Agenda item# 2011-36 concerning the development fee ordinance is currently still in the Administration committee. He has asked to have it included on the next Administration agenda. He verified the amount was reduced to $400, however, the Library is still receiving $500 with half the money being restricted. Liaison Colosimo said the Economic Development Committee is handling requests for other entities to reduce their amounts. Ms. Gambro said that prior to a vote, she would like the Aldermen to be informed if other government bodies are reducing their amounts. It was suggested by Trustee Allen,that it would be beneficial to split the issue of the reduction of funds for the Library from the funds other entities receive so as to not delay the Library. The committee agreed it was more beneficial to receive$400 in unrestricted funds as opposed to receiving $500 with restrictions. This matter will be requested to be on the upcoming Administration Committee agenda. 3 Standing Committees Finance Committee The Finance Committee met prior to the Board meeting and Ms. Lindblom summarized the topics of discussion: 1. Need clarification if the development fees are $400 or$500 2. Discussed unrestricted use of funds in June proposal 3. Talked about moratorium 4. Recommended following language for the use of the funds: "no funds to be appropriated from the reserve account without prior approval of the Board". Ms. Gaebler made a motion to place the funds in a separate account and a separate line item. This motion was seconded by Ms. Chacon. Roll call vote: Gryder-yes, Gambro-yes, Gaebler-yes, Allen-yes, Lachance-yes, Chacon- yes, Somerlot-yes, Lindblom-yes, Johnson-yes. Passed 9-0. It was suggested that this motion be placed in the policy book. The Finance Committee also suggested that Library employee Rita's program money be put into a report of expenses and income for the meeting packets. The Committee will meet in December prior to the regular Board meeting. Bob Allen suggested that Treasurer Lindblom meet with the Finance Director regarding interest rates to determine if bond refinancing could benefit the Library. Unfinished Business Ms. Gryder attended the recent meeting regarding Open Meetings Act and Ms. Gambro completed the on-line version. Ms. Gryder said it is permissible for a Board member to send information to all other Board members, but not items of business. Ms. Gambro noted that review of Executive Board minutes is to be done twice a year. She suggested a month-by-month timeline detailing things to be done, should be sent to all Trustees. When adding items to the agenda, they can be discussed, but no action can be taken, according to Ms. Gryder. New Business The Library computer classes were discussed and Ms. Pfister said the cost was $5 for in- city and $10 for out-of-city. The library is trying to make $75 to pay the instructor costs. When the classes were free, 2-3 people who had enrolled would routinely not attend. When the Library began to charge, no one enrolled. Many seniors attended the classes. Ms. LaChance suggested advertising the classes again and charging as much as $10 per class. The class schedule should also be placed on the website. 4 Mr. Allen asked about the possibility of the Friends of the Library paying the cost of the classes. This idea will be placed on the next Friends' meeting agenda 3M Contract This contract covers the radio frequency book check out system and also monitors books leaving the building at the doors. The yearly contact cost is $16,956 to fix any problems. So far this year, $7,381 has been spent. The Board of Trustees had asked Ms. Pfister to find out if the Library could cancel the contract and then re-establish it. That is possible, however, she said the company charges a$475 service fee to check the equipment prior to beginning the contract. She said the company will try to fix or re-build faulty equipment before actually replacing it. Recently 2 monitors broke and those items were replaced. The equipment is also getting older. She added that the money for the contract is budgeted. If the Library Board contracted with another company, all the equipment would be replaced. It was also noted that 3M will not negotiate the contract cost. President Gambro suggested this contract be placed in the policy book. Motion: A motion was made by Ms. Johnson and seconded by Ms. Lindblom to renew the 3M contract for another year. Roll call: Gaebler-yes, Allen-yes, Lachance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes. Passed 9-0. Executive Session -None Adiournment There was no further business and the meeting was adjourned at 8:09pm. Minutes respectfully submitted by Marlys Young, Minute Taker 5 BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUAL$BY MONTH(Cash Basis) %ojFl., Vtar 8% 17% 25% 33% 42% 50% 58% 3rmmo-Dare ANNUAL ACCOL°°NTN[]HBIp DP$CRfPTfON Ma -il June-ll July-11 Au st-11 Se lember-il Oeloher-11 .'+ovembea-l1 Totals Bl73GET %uF6udget LIBRARY OPERATIONS REVENUES 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 108,835 221,702 9,030 83,169 219,338 20,657 12,461 675,191 1175,000 100.03% 82-000-41-00-4120 PERSONAL,PROPERTY TAX - 755 - - - - - 755 5.000 15.10% 82-000-41-00-4170 STATE GRANTS _ _ _ _ - 17,200 000% 82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - 2,175 - 3,975 250 7,275 8,000 90.94% 82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 1,052 990 980 8,159 13,000 62.76% 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 1,457 424 515 6,875 8,000 85.94% 82-000-44-00-4422 COPY FEES 320 332 347 263 328 258 171 2,019 3,000 67.31% 82-000-44-00-4440 PROGRAM FEES 20 23 - 20 - - 47 110 2,000 5.50% 82-000-45-00-4500 INVESTMENT EARNINGS 1 7 10 9 13 20 19 79 250 3175% 82-000-48-00-4820 RENTAL INCOME 111 140 185 320 217 489 151 1,613 1,500 10753% 82-000-48-00-4824 DVD RENTAL INCOME 441 601 458 560 387 434 444 3,324 4,000 83.10% 82-000-48-00-4832 MEMORIALS 1,000 400 - 1,120 161 1,065 - 3,745 - 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 7 40 72 62 133 130 17 �461 0.00% 82-000-48-00-4881 SALE OF BOOKS - - - - - - - 0.00% 82-000-49-00-4901 TRANSFER FROM GENERAL - - - 328,644 - 328, 332,500 0.00% TOTAL REVENUES:LIBRARY 114 312 226,611 11,780 40 321 223 086 357.086 15 0S 1 038 251 [084 450 97,08% LIBRARY OPERATIONS EXPENDITURES 82-820-50-00-5010 SALARIES&WAGES 18,661 19,302 18,707 18,707 28,060 18,707 18,707 140,849 241,000 5844% 82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 21,905 14,819 14,414 111,608 193,000 5783% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,775 1,836 1,779 1,779 2,669 1,779 1,779 13,395 22,500 59.53% 82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 3,767 2,509 2,478 18,924 40,000 47.31% 82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 - 14,590 7,295 7,295 43,770 87,975 49.75% 82-820-52-00-5222 GROUP LIFE INSURANCE 63 63 127 63 63 380 1,000 38.01% 82-820-52-00-5223 DENTAL&VISION INSURANCE - 575 575 1,151 575 575 3,453 6,950 4968% 82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - - - 0.00% 82-820-54-00-5415 TRAVEL&LODGING - 77 - - 77 500 15.30% 82-820-54-00-5423 PUBLIC RELATIONS - - - - - - 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - - 100 000% 82-820-54-00-5440 TELECOMMUNICATIONS - 694 705 699 700 702 709 4,207 8,500 4950% 82-820-54-00-5452 POSTAGE&SHIPPING - - - - - - - 2,000 0.00% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - - (234) 195 - 2,286 2,247 14,000 16.05% 82-820-54-00-5462 PROFESSIONAL SERVICES - 1,746 1,960 2,444 2,820 1,638 1,349 11,958 29,000 41.23% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 7 4,247 214 7 3,393 7,869 30,000 26.23% 82-820-54-00-5480 UTILITIES - 582 276 283 236 614 1,991 15,000 13.27% 82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - - - - - 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - 139 1,594 444 2,177 4,000 54.42% 82-820-56-00-5610 OFFICE SUPPLIES - 1,053 433 644 674 2,804 8,000 35.05% 82-820-56-00-5620 OPERATING SUPPLIES - 631 579 248 469 238 2,165 9,000 24.06% 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - 0.00% 82-820-56-00-5640 REPAIR&MAINTENANCE - - - - 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - 162 8 9 - 180 2,000 8.98% 82-820-56-00-5676 EMPLOYEE RECOGNITION - - - - - 0.00% 82-820-56-00-5680 ADULT BOOKS - _ _ _ _ 000% 82-820-56-00-5681 JUVENILE BOOKS - - - 0.00% 82-820-56-00-5682 REFERENCE BOOKS - - - - - 0.00% 82-820-56-00-5683 AUDIO BOOKS - - - 0.00% 82-820-56=00-5684 °COMPACT DISCS�c`OTIIER'ItIUSIC - _ _ I - n nn^i 82-820-56-00-5685 DVD'S - 115 115 2,000 5.750 BUDGET REPORT....�l FOR THE PERIOD ENDING NOVEMBER 30,2011 ACTUALS BY MONTH(Cash Basis) %offiacalYear 8% 17% 15% 33% 41% 50% 58% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION MA Y-11 June-11 Jul-11 Au st-11 September-ii October-11 November-11 Totals BUDGET %of Budget 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES - 143 - 905 807 473 2,327 8,000 29.09% 82-820-56-00-5698 MEMORIALS&GIFTS 453 485 154 374 881 2,347 - 0.00% 82-820-56-00-5699 MISCELLANEOUS - 38 - - - - 38 250 15.29% 82-820-70-00-7799 CONTINGENCIES - - 30 - 30 1,000 3.00% 82-820-99-00-9984 TRANSFER TO LIBRARY DVLP - _ _ 332,519 - - 332,519 332,500 100.01% TOTAL FUND REVENUES 114,312 226,611 11.780 1 90J21 223,086 357 086 15.0550 1,038,251 1,069,450 97.08% TOTAL FUND EXPENDITURES 34 07 1 50,7131 49,851 1 379,509 1 78,44S 52,219 56,497 M 705,429 1 1060 75 66.53% FUND SURPLUS DEFICIT 75,105 175,899 (38,071)l 288187 144,641 1 304,867 41432 332,822 9,175 BEGINNING FUND BALANCE 317,336 FUND SURPLUS DEFiCTT 332,822 ENDING IRESERVED FUND BALANCE 328,644 ENDING UNRESERVED FUND BALANCE 321,514 ENDING ITOTAL FUND BALANCE 650,158 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 1PROPERTY TAXES 115,416 237,557 8,894 88,627 234,227 20,810 13,307 718,839 720,800 99.73% 83-000-45-00-4500 IIvVFSTMENTEARNINGS - 8 6 8 13 25 40 100 0.00% TOTAL REVENUES: LIBRARY DEBT SERVICE 115,416 237,565 8,900 88,635 234,240 20,836 13,347 718,939 720,800 I 99,73% LIBRARY DEBT SERVICE EXPENDITURES 83-830-83-00-8000 PRINCIPI,FF PAYMENT-2005B - - _ - - 175,000 000% 83-830-83-00-8050 INTEREST PAYMENT-2005B - 158,063 158,0,53 316,125 50.00% 83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - - - 175,000 0.00% 83-830-84-00-8050 JENTEREST PAYMENT-2006 - 27,338 - - - 27,338 54.675 50.00% TOTAL FUND REVENUES 115,416 237,565 1 8,900 88,635 234,240 20,836 13,347 718,939 720,800 99,740/ TOTAL FUND EXPENDITURES 185,400 185,400 1 '720,800 25.72% FL1'!V`D SLYRPLUS(DEFICIT) 115,4161 52,1651 8,900 1 88,635 1 234,240 1, 20,836 1 13,347 E 533,539 1 - LIBRARY DEVELOPMENT FEE REVENUES 84-000-42-00-4212 IDEVELOPMENT FEES 875 - 2,175 3,975 250 7,275 8,000 90.94% 84-000-45-00-4500 INVEST'Ml NT EARNINGS 13 12 13 14 14 4 0 71 500 14.13% 84-000-49-00-4982 JTRANSFER FROM I.IBRARY'OPS - 332,519 - - 332,519 332,500 100.01% TOTAL REVENUES: LIBRARY DVI,P FEES 888 12 13 1 334 708 14 3 979 250 139,864 341,000 205.070/. LIBRARY DEVELOPMENT EXPENDITURES 84-840-60-00-6020 1BUILDINGS AND STRUCTURES 3.130 7,835 - 10,965 4,00(1 274.13%. 84-840-99-00-9901 TRANSFER TO GENERAL - 328 644 328 644 332 500 98.84% TOTAL FUND REVENUES 8881 .12 13 1 334,708 14 3,9791 250 E 339,864 341,000 99.67% TOTAL FUND FU EXPENDITURES 3130 7A35 328,644 339,609 336,500 100.92% ND SURPLUS EFICTT 888 (5013130)l 334,708 7,821 24,66 250 255 4,500 DATE: 12/06/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13:33:35 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ATT AT&T 312Z891936-1111 11/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 12/12/11 269.95 TELECOMMUNICATIONS INVOICE TOTAL: 269.95 312Z895841-1111 11/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 12/12/11 389.26 TELECOMMUNICATIONS INVOICE TOTAL: 389.26 VENDOR TOTAL: 659.21 BAKTAY BAKER & TAYLOR 2026413569 11/05/11 01 BOOKS 82-820-56-00-5698 00000000 12/12/11 118.85 MEMORIALS & GIFTS INVOICE TOTAL: 118.85 2026445076 11/18/11 01 BOOKS 82-820-56-00-5698 00000000 12/12/11 204.59 MEMORIALS & GIFTS INVOICE TOTAL: 204.59 VENDOR TOTAL: 323.44 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-1111L 11/15/11 01 MONTHLY CHARGES 82-820-54-00-5440 00000000 12/12/11 64.49 TELECOMMUNICATIONS INVOICE TOTAL: 64.49 VENDOR TOTAL: 64.49 CAMBRIA CAMBRIA SALES COMPANY INC. 31802 11/04/11 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 00000000 12/12/11 705.70 OPERATING SUPPLIES 02 GARBAGE BAGS, SOAP, BOWL ** COMMENT ** 00000000 03 CLEANER, DOOR STOP, GLOVES, ** COMMENT ** 00000000 04 WINDEX ** COMMENT ** 00000000 INVOICE TOTAL: 705.70 VENDOR TOTAL: 705.70 DATE: 12/06/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:33:35 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE--------ITEM-AMT ------------------------------------------------------------------------------------------------------ DEMCO DEMCO, INC. 4415437 11/14/11 01 BOOK TAPE, CD SLEEVES, CD 82-820-56-00-5610 00000000 12/12/11 102.73 OFFICE SUPPLIES 02 ALBUMN ** COMMENT ** 00000000 INVOICE TOTAL: 102.73 VENDOR TOTAL: 102.73 GALE THE GALE GROUP INC. 17366191 11/02/11 01 GENERAL REFERENCE CENTER DATA 82-820-54-00-5460 00000000 12/12/11 2,985.37 DUES & SUBSCRIPTIONS 02 BASE LICENSE RENEWAL ** COMMENT ** 00000000 INVOICE TOTAL: 2, 985.37 VENDOR TOTAL: 2,985.37 KONICAMI KONICA MINOLTA BUSINESS 219492897 11/18/11 01 COPIER CHARGES 82-820-54-00-5462 00000000 12/12/11 6.07 PROFESSIONAL SERVICES INVOICE TOTAL: 6.07 VENDOR TOTAL: 6.07 MIDWTAPE MIDWEST TAPE 2671961 11/09/11 01 DVDS 82-820-56-00-5686 00000000 12/12/11 46.98 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 46.98 2678979 11/16/11 01 DVDS 82-820-56-00-5698 00000000 12/12/11 41.98 MEMORIALS & GIFTS INVOICE TOTAL: 41.98 2678980 11/16/11 01 AUDIO BOOKS 82-820-56-00-5698 00000000 12/12/11 34.99 MEMORIALS & GIFTS INVOICE TOTAL: 34.99 -2-9- DATE: 12/06/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 13:33:35 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MIDWTAPE MIDWEST TAPE 2686948 11/23/11 01 DVDS 82-820-56-00-5686 00000000 12/12/11 109.95 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 109.95 VENDOR TOTAL: 233.90 NICOR NICOR GAS 91-85-68-4012 8-1011 11/04/11 01 902 GAME FARM ROAD 82-820-54-00-5480 00000000 12/12/11 539.78 UTILITIES INVOICE TOTAL: 539.78 VENDOR TOTAL: 539.78 PFISTERM PFISTER, MICHAELEEN 112111 11/21/11 01 POSTAGE REIMBURSEMENT 82-820-54-00-5452 00000000 12/12/11 26.90 POSTAGE & SHIPPING INVOICE TOTAL: 26.90 VENDOR TOTAL: 26.90 PROQUEST PROQUEST INFORMATION 70152918 11/11/11 01 2012 ELECTRONIC ANCESTRY 82-820-54-00-5460 00000000 12/12/11 1,025.00 DUES & SUBSCRIPTIONS 02 LIBRARY ** COMMENT ** 00000000 INVOICE TOTAL: 1,025.00 VENDOR TOTAL: 1,025.00 TRICO TRICO MECHANICAL SERVICE GROUP 2697 10/31/11 01 REPLACED AIR FILTERS, CLEANED 82-820-54-00-5462 00000000 12/12/11 2,129.12 PROFESSIONAL SERVICES 02 BOILERS, DRAINED HUMIDIFIER, ** COMMENT ** 00000000 03 GREASED PUMPS & BEARINGS ** COMMENT ** 00000000 INVOICE TOTAL: 2,129.12 -3-� DATE: 12/06/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 13:33:35 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 12/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE-- - ITEM AMT -------------------------------------------------------------------------------------------------------- TRICO TRICO MECHANICAL SERVICE GROUP 2714 11/25/11 01 SERVICE CALL FOR LEAKING WATER 82-820-54-00-5462 00000000 12/12/11 125.00 PROFESSIONAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 2,254.12 WAREHOUS WAREHOUSE DIRECT 1337037-OL 11/09/11 01 PAPER 82-820-56-00-5610 00000000 12/12/11 88.50 OFFICE SUPPLIES INVOICE TOTAL: 88.50 VENDOR TOTAL: 88.50 YORKGF YORKVILLE GENERAL FUND 113011-LIB 11/30/11 01 NOVEMBER HEALTH INSURANCE 82-820-52-00-5216 00000000 12/12/11 7,295.00 GROUP HEALTH INSURANCE 02 NOVEMBER LIFE INSURANCE 82-820-52-00-5222 00000000 63.35 GROUP LIFE INSURANCE 03 NOVEMBER DENTAL INSURANCE 82-820-52-00-5223 00000000 517.12 DENTAL & VISION INSURANCE 04 NOVEMBER VISION INSURANCE 82-820-52-00-5223 00000000 58.37 DENTAL & VISION INSURANCE INVOICE TOTAL: 7,933.84 VENDOR TOTAL: 7, 933.84 YORKPC YORKVILLE PC 1090 11/11/11 01 PC TUNE UP AND MAINTENANCE 82-820-54-00-5462 00000000 12/12/11 540.00 PROFESSIONAL SERVICES INVOICE TOTAL: 540.00 VENDOR TOTAL: 540.00 YOUNGM MARLYS J. YOUNG 101011 11/07/11 01 OCTOBER 10 MEETING MINUTES 82-820-54-00-5462 00000000 12/12/11 67.00 PROFESSIONAL SERVICES INVOICE TOTAL: 67.00 VENDOR TOTAL: 67.00 TOTAL ALL INVOICES: 17,556.05 -4-,, YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF NOVEMBER 30, 2011 FISCAL YEAR 2012 May June July August September October November December January February March April 2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012 Money M $225,320 $448,547 $379,488 $496,802 $894,352 $1,220,055 $263,292 Account unt Building Old 2nd $293,406 $293,419 $333,432 $332,491 $324,670 $5 $255 Development Fees Check Clearing Old 2nd_ $1,741 $1,001 $1,001 $1,001 $1,001 $1,001 $1,001 Account Money Market Old 2nd Reserve Account $328,644 Library IL Funds $79,813 Library IL Funds Debt Service $520,221 Total: $520,467 $742,966 $713,920 $830,294 $1,220,024 $1,221,061 $1,193,227 PAYROLL IS'l PAY PERIOD $20,063 $19,622 $18,884 $18,859 $18,670 $18,962 $18,918 2ND PAY'PERIOD $19,144 $18,871 $18,559 $19,183 $18,537 $18,852 $18,460 3RD PAY PERIOD $19,192 'Total $39,207 $38,493 $37,442 $38,042 $56,400 $37,814 $37,378 UNITED CITY OF YORKVILLE LIBRARY BOARD Monday, December 12, 2011 ACCOUNTS PAYABLE BILLS LIST 12/12/2011 $17,556.05 WIRE TRANSFERS BNY MELLON WIRE TRANSFER-YORKVILLE 2006/PRINCIPAL PMT 12/27/2011 $175,000.00 BNY MELLON WIRE TRANSFER-YORKVILLE 2006/INTEREST PMT 12/27/2011 $27,337.50 BNY MELLON WIRE TRANSFER-YORKVILLE 2005B/PRINCIPAL PMT 12/27/2011 $175,000.00 BNY MELLON WIRE TRANSFER-YORKVILLE 200513/INTEREST PMT 12/27/2011 $158,062.51 TOTAL DISBURSEMENTS $552,956.06 Fees& collection from other libraries- 2 children from Plano Library?? _$10.00/Collected on Thursday,June 2,2011=$10.00 7 children came for"Come & Read with me"= $7.00= $17.00 BILL for snacks "Come & Read With Me" _$6.75= $10.25 Collected $5.00 from one Oswego patron for Chess Club- 15.25 Collected $8.00 for Come & Read With Me (a.m. program)-23.23 Bought snacks for$7.86-gave Michelle $8.00 for groceries 15.25 Collected 9.00 for p.m. Come & read With Me programs- 24.25 Collected 37.00 for Seedlings Camp-61.25 Snacks for Seedlings Camp-$15.00-46.25 Enviro's camp-$18.00-64.25 2 children registered for the Summer Reading from Oswego-$10.00-$74.25 Mother Daughter Book Club-3 children from Oswego-$15.00-$89.25 Come & Read with Me- $6.00-95.25 Come & Read with Me-$11.00- 106.25 Make your own Library box-$9.00- 115.25 Jewel receipt for groceries for Come & Read With Me programs-$6.03-109.22 Come & Read with Me-$7.00- 116.22 Come & read with me-$6.00- 122.22 Come& read with me-$10.00-$132.22 Come & Read with me-$4.00-$136.22 Bill for-$4.00 for pie for snack-$132.22 Bill for Juice boxes-$5.05=$127.17 Seedling Camp-$16.00= 143.17 Enviro's Group-$8.00=$151.17 Come & Read With Me- $12.00= $163.17 Ordered 20 foam sling arrows for summer reading prizes-$20.00=$143.17 Plants& Garbage Can for Enviro group &Seedlings: $46.73-$96.44 Enviro's (Tuesday July 26)$20.00-$116.44 Toddler Time- (Tuesday, August 9)-$5.00-$121.44 Toddler Time- (Friday,August 12, 2011)-$12.00= $133.44 Apple Juice &cookies for toddler time--$7.15=$126.29 Mother/ Daughter book club-$10.00=$136.29 Bill for ILA for foam sling arrows(prizes for summer reading)-$20.00=$116.29 Seedlings camp-+$14.00=$130.29 Seedling snacks--$14.00==$36.00 (see below to 9/28/11) Toddler Time- (Wednesday, August 24)- -+$12.00= $142.29 Enviro's Camp-6 pre-teens=+$12.00=$154.29 Books from Barnes and Noble (Naperville) -$61.55=$92.74 Paint for teen art-$6.30=$86.44 9/28/11-Glaze/Sharyl needs for teen art-$47.37=$39.00 9/28/11-Collection for art class-+$11.00=$50.00/see above (seedlings snacks for total)=$36.00 9/28/11- Bought marble sets to use as summer reading prizes for 2012-$4.50=$31.50 10/3/2011-Snacks for teen group-$18.87= $12.63 10/12/11-Applesauce for letter A toddler time-$6.63=6.00 10/12/11+$14.00(Toddler Time)=$20.00 10/13/11-$23.00 for laminating sheets=-$3.00 10/12/11- Little Readers+$4.00-$3.00=$1.00 (see line above) 10/18/11-$10.00 collected from Toddler time-on 10/18/11=$11.00 10/11/11- Halloween napkins for Halloween party-$3.00=$8.00 10/18/11-Banana's for storytime-$2.00=$6.00 10/28/11- money from Art Lady-+$12.00=$18.00 10/28/11-+$$8.00 for After School stories= $26.00 10/28/11-+$14.00 for Toddler Time=$40.00 10/28/11 -$11.00(book If you give a dog a donut)=$29.00 10/28/11-+$46.00 (Halloween party)_$75.00 10/28/11--$24.61 (old receipt for summer reading prizes)=$50.00 10/28/11-$9.00 (snacks for storytimes) _$41.00 10/28/11-$18.55 (Supplies for Halloween Party)=$22.45 11/2/11-$23.17 (Treats to pass out for Halloween party)=- .72 (owed to me) 11/2/11-$5.82 (Jewel-drink boxes for Halloween party) -$6.54(total from above owed to me) 11/9/11-+$12.00 for toddler time= $6.82total 11/9/11-+$4.00 for Reading Patch Club=$10.82 total 11/9/11-$5.00 for Little Readers Program-$15.82 total 11/8/11 Jewel receipt-snacks for toddler time, Little Readers Club & Patch Club-$15.12= >07 cents 11/8/11- Dollar General Store-$10.73 for supplies, & notebooks for the little readers program=-$10.80 11/8/11-Children's BOMC-$35.54 (Children's books)=-$46.34 (owed to me) Sheet1 Librarian's Report November Circulation ADULTS YOUTH TOTAL Fiction 1899 4365 6264 Non-Fiction 1228 1434 2662 Audio Books 449 184 633 Audio Visual 431 354 785 Music CD's 198 79 277 Kits 18 18 Periodical 114 33 147 Sheet Music Reference Book Dial-A-Story 398 RAILS-Books sent to other libraries 711 305 1016 Total Circulation 5030 Gain Over Previous Year 2164 Loss Over Previous Year '- RAILS-Books sent to our library 925 516 1441 Registration Adult 44 Juvenile 14 Non-Resident Taxpayer Non-Resident 3 Reciprocal TOTAL 61 Items Added Books Fiction 22 12 Books Non-Fiction 19 28 Audio Books 1 DVD's 9 1 Reference 5 1 Kits Sheet Music Periodical 79 18 Music CD 7 Total 142 60 202 Page 1 November Public Relations Articles—Photos - Kendall Country Record Meetings,Workshops Staff Meeting Programs,Activities Number Attending Adult Programs Adult Book Discussion 2"d Thursday of each month 10 Lunch Time Book Club 2°d Wednesday of each month Friends Meeting 18 Threads and More 1 8 Children Programs Picture Lady 12 Teen Meeting(2 Times) 14 Teen Book Discussion 10 Story Time 10 Toddler Time (3 programs) 67 Little Readers 8 Reading Patch Club (3 Programs) 15 After School Stories 10 Read with Paws 7 Head Start visit(2 Times) 34 Patron Count 6007 Volunteer Doreen Johnson- Picture Lady—Dana Woods (JWC) Teens Jessica Labedz Meeting Room Library- 5 City-3 Rent-6 Gifts and Memorials