Library Board Packet 2011 02-14-11 Agenda
Yorkville Public Library
Board of Trustees
Monday, February 14, 2011
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Building Update
13. New Business Capital Purchases
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline,performance, or dismissal
of specific employees of the public body or legal counsel for the public body,including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, January 10, 2011
902 Game Farm Road
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Wilkinson-absent, Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Brookins-absent,
Frisch-yes, Lindblom-yes, Johnson-absent.
Also present: Library Director Michelle Pfister
Recognition of Visitors—
Tony Scott--Kendall County Record, Mariann Manthei--Friends of the Library, JoAnn
Gryder
Amendments to the Agenda—President Gambro said she wished to discuss building
and associated capital purchases. A computer support person will also be discussed later.
Minutes—December 13, 2010
Mariann Manthei's report should be placed under"Report of the Library Director"rather
than under"Staff Comment". Zach Frisch made a motion to approve the minutes as
corrected and Carol LaChance seconded the motion. Voice vote approval.
Correspondence—None
Public Comment— None
Staff Comment— None
Report of the Treasurer
Financial Statement
Detailed Revenue and Expense Report:
Sandy Lindblom summarized the report as follows:
1. Received real taxes in amount of$31,000-plus
2. Per capita grant in amount of$17,000 was received
3. Page 2: total revenue is $51,226.97
4. Library bond of $234,562 and$180,900 was paid
5. Total expenses of$497,651.36
1
Detail Board Report highlights:
1. $15,540 for service agreement with 3M
2. Michelle ordered 20,000 stickers for book ID tags at $.80 each and tags for the
checkout system at$30 each
3. 1,000 cases were ordered for DVD's and CD's
4. $240 quarterly invoice for fire monitoring
5. Invoices for$262 and $365 for AT&T were for T-1 lines, actual phone line is
$64.39
6. Page 4: annual fire inspection from Fox Valley Fire& Safety for$595
7. Page 6: $276.92 for divider rods for music collection
8. Large Nicor bill due to cold weather
9. Page 8: $125 for half of cost of Library program that Friends is organizing
10. Page 8: elevator maintenance
11. Locksmith repaired front door for $64
12. Total of$56,532.60 for invoices
Payment of Bills
Gail Gaebler moved to pay the invoices in amount of$56,532.60 and payroll in amount
of$43,760.23. Carol LaChance seconded the motion.
Roll call vote: Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Frisch-yes,
Lindblom-yes. Passed 6-0.
Report of the Library Director
1. 14,557 total circulated items
2. 51 new patrons
3. 493 items added to collection
4. Two books were discussed at the holiday party
5. Eight people attended the Friends of the Library meeting
6. Mariann Manthei reported on the Pepsi project and the alleged scam in the voting
process. The Friends will try to find funds regardless of the outcome. She also
reported that the upcoming Civil War show will be publicized soon.
7. Gail Gaebler complimented the Friends group for being so active.
8. The Library will sponsor a program called `Organizing for Everyone".
Participants must register.
9. Kids' programs and bedtime story hour going well
10. Michelle spoke with the attorney about an expanded Library sign that could be
paid for from development funds. However,due to economy she felt timing
might not be right.
11. Library has new on-line newspaper called Yorkville Patch
12. Four proposals received for computer tech support. The preferred company,
Yorkville PC, can also do web design and has a local office. They will be called
as needed, about 2-3 hours a week.
City Council Liaison—no report
2
Standing Committees
Policy
The Policy Committee met prior to the regular Board meeting. It was noted that Zach
replaces Reji Brookins on this committee. Gail reported 2 items were discussed:
1) using the tax bill method for charging non-resident Library fees and 2) possible fees
for computer services.
1) Non-resident Library fees:
Ms. Gaebler said that if tax bills are not available for Library patrons, information can be
found on the computer by library staff and the rate is then calculated. Non-resident
patrons receive the same benefits and the committee felt this was a fair manner. Michelle
said that Oswego uses this method and she suggested a May 1"start date. A renter's fee
was also discussed and it was suggested to charge 15%of their monthly rent.
The Policy Committee recommended the tax bill method of calculating a non-resident
library card cost and a motion was made by Gail Gaebler to adopt this method beginning
May I". Zach Frisch seconded the motion. No discussion. (Policy attached to official
minutes).
Roll call vote: Gaebler-yes, Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes,
Gambro-yes. Passed 6-0.
2) Fees for Computer Usage
Michelle explained the discussion about Library computers. Currently, anyone with an
Illinois library card can use the computers for 3 hours. If a patron has no card, they can
use a library computer for 15 minutes express. For a fee of$5, a non-card holder can use
the computer for 3 hours, paid in advance. There is also a limit of 3 hours per day. It
was noted that the Library also has wireless service for those who have their own
computer.
Bob Allen suggested trying this for a couple months to examine the usage by non-card
holders. Sandy said she liked Bob's idea of a trial run and said the Board could make a
policy and revoke it if not working.
Carol LaChance moved to adopt the computer policy and Zach seconded this motion.
Roll call vote: Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes, Gambro-yes,
Gaebler-yes. Passed 6-0.
Unfinished Business
Building Update
Michelle reported that city workers damaged a fence while removing snow. This will be
fixed in the Spring.
New Business
President Gambro said the Board was still vague on what would constitute a capital
purchase. Ms. Gambro said potential purchases need to be put in writing, so Michelle
3
will ask the attorney for a written explanation of approved expenditures from the building
and development fees.
_additional Business
--Michelle gave a demonstration of the new pull-down screen in the meeting room and
said there is also one in the historical wing.
--President Gambro presented a book purchased in honor of past President Jo Ann Gryder
for her Library service from 2001-2010. Ms. Gryder thanked the Board.
--President Gambro said that Board member Reji Brookins has possibly moved from the
area. There was a brief discussion.
There was no other business and the meeting was adjourned at 8:08pm.
Minutes by Marlys Young
4
DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2011
FISCAL FISCAL %
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 589,090.46 605,924.00 97.2
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0
82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 663,100.73 650,000.00 102.0
82-000-40-00-4010 PERSONAL PROPERTY TAX 523.16 5,122.50 5,000.00 102.4
---------------------------------------------------------------------------------
TOTAL TAXES 523.16 1,257,313.69 2,059,985.00 61.0
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 8,075.00 20,000.00 40.3
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 8,075.00 20,000.00 40.3
82-000-42-00-4260 COPY FEES 365.65 2,586.35 3,000.00 86.2
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,500.00 9,532.50 15,000.00 63.5
82-000-42-00-4262 EXAM PROCTORING 35.00 40.00 0.00 100.0
82-000-42-00-4286 DVD RENTAL INCOME 565.00 2,640.00 0.00 100.0
82-000-42-00-4287 LIBRARY BLDG RENTAL 150.00 980.00 1,000.00 98.0
---------------------------------------------------------------------------------
TOTAL CHARGES FOR SERVICES 2,615.65 31,928.85 59,000.00 54.1
FINES
82-000-43-00-4330 LIBRARY FINES 1,531.46 10,569.31 9,000.00 117.4
---------------------------------------------------------------------------------
TOTAL FINES 1,531.46 10,569.31 9,000.00 117.4
MISCELLANEOUS
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0
82-000-44-00-4432 SALE OF BOOKS 4.50 300.15 500.00 60.0
82-000-44-00-4450 MEMORIALS 0.00 1,753.48 3,000.00 58.4
---------------------------------------------------------------------------------
TOTAL MISCELLANEOUS 4.50 2,053.63 3,500.00 58.6
INTERGOVERNMENTAL
82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 17,193.28 17,500.00 98.2
---------------------------------------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 17,193.28 17,500.00 98.2
DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2011
FISCAL FISCAL %
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 26.27 632.48 10,000.00 6.3
---------------------------------------------------------------------------------
TOTAL INTEREST 26.27 632.48 10,000.00 6.3
TOTAL REVENUES: GENERAL 4,701.04 1,319,691.24 2,158,985.00 61.1
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 37,497.76 365,492.69 650,000.00 56.2
82-000-50-00-5203 GROUP HEALTH INSURANCE 7,034.94 56,279.52 70,000.00 80.3
82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 826.80 2,000.00 41.3
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 4,106.16 6,000.00 68.4
---------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 45,149.32 426,705.17 728,000.00 58.6
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 3,222.00 5,000.00 64.4
82-000-61-00-5323 ATTORNEY 0.00 3,005.00 10,000.00 30.0
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 0.00 6,227.00 15,000.00 41.5
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 2,967.02 18,122.82 40,000.00 45.3
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 371.72 17,183.31 30,000.00 57.2
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,489.17 20,000.00 7.4
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,007.30 15,000.00 6.7
82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0
82-000-62-00-5436 TELEPHONE 692.06 6,058.41 8,000.00 75.7
82-000-62-00-5437 NICOR GAS 1,291.28 3,317.23 40,000.00 8.2
82-000-62-00-5438 DATABASE 0.00 2,898.42 15,000.00 19.3
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 5,322.08 50,076.66 176,000.00 28.4
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 0.00 5,745.91 15,000.00 38.3
DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2011
FISCAL FISCAL %
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 900.10 5,000.00 18.0
82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 93.00 4,000.00 2.3
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 0.00 6,739.01 26,000.00 25.9
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 525.28 5,965.35 144,561.00 4.1
82-000-65-00-5802 OFFICE SUPPLIES 533.94 3,890.24 15,000.00 25.9
82-000-65-00-5806 LIBRARY SUPPLIES 215.94 3,199.18 15,000.00 21.3
82-000-65-00-5807 CUSTODIAL SUPPLIES 510.34 5,747.14 20,000.00 28.7
82-000-65-00-5808 POSTAGE & SHIPPING 9.37 1,119.33 2,500.00 44.7
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 130.00 2,000.00 6.5
82-000-65-00-5826 MILEAGE 0.00 352.86 1,000.00 35.2
82-000-65-00-5832 VIDEOS 476.75 5,180.89 25,000.00 20.7
82-000-65-00-5834 LIBRARY PROGRAMMING 511.89 6,142.67 20,000.00 30.7
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 115.27 21,557.10 50,000.00 43.1
82-000-65-00-5837 BOOKS-JUVENILE 5,968.78 34,741.98 50,000.00 69.4
82-000-65-00-5838 BOOKS-AUDIO 574.86 4,757.86 30,000.00 15.8
82-000-65-00-5839 BOOKS-REFERENCE 0.00 7,209.65 35,000.00 20.5
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 929.20 8,651.66 20,000.00 43.2
82-000-65-00-5841 MEMORIALS/GIFTS 30.00 1,531.50 3,000.00 51.0
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 6,350.00 20,000.00 31.7
82-000-65-00-5843 CD'S/MUSIC 0.00 1,707.84 15,000.00 11.3
82-000-65-00-5844 MEETING ROOM 0.00 800.00 1,000.00 80.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 10,401.62 119,035.25 471,061.00 25.2
DEBT SERVICE
82-000-66-00-6012 2005B LIBRARY BOND 0.00 394,125.02 394,125.00 100.0
82-000-66-00-6014 2006 LIBRARY BOND 0.00 211,800.00 211,800.00 100.0
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE 0.00 605,925.02 605,925.00 100.0
DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2011
FISCAL FISCAL %
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 1,761.50 15,878.94 22,000.00 72.1
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,818.02 27,505.32 55,000.00 50.0
---------------------------------------------------------------------------------
TOTAL RETIREMENT 4,579.52 43,384.26 77,000.00 56.3
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 3,539.73 20,000.00 17.6
82-000-75-00-7003 AUTOMATION 33,131.36 41,482.54 40,000.00 103.7
82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0)
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 33,131.36 51,221.82 60,000.00 85.3
TOTAL EXPENSES: GENERAL 98,583.90 1,309,314.19 2,158,986.00 60.6
TOTAL FUND REVENUES 4,701.04 1,319,691.24 2,158,985.00 61.1
TOTAL FUND EXPENSES 98,583.90 1,309,314.19 2,158,986.00 60.6
FUND SURPLUS (DEFICIT) (93,882.86) 10,377.05 (1.00) (7705.0)
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 08:54:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
3M 3M
UM83212 12/28/10 01 LABELS FOR BASIC TAG 82-000-75-00-7003 02/14/11 606.48
AUTOMATION
INVOICE TOTAL: 606.48
VENDOR TOTAL: 606.48
AAREN AAREN PEST CONTROL
14934 01/21/11 01 MONTHLY PEST CONTROL 82-000-62-00-5401 02/14/11 75.00
CONTRACT SERVICES
INVOICE TOTAL: 75. 00
VENDOR TOTAL: 75.00
ACI ACI SYSTEM CORP
013111 01/31/11 01 IGSM IRE COMMUNICATOR RADIO 82-000-65-00-5800 02/14/11 540.00
CONTINGENCIES
02 INSTALLATION CHARGE ** COMMENT **
INVOICE TOTAL: 540.00
D7120 02/01/11 01 COMMERCIAL ALARM MONITORING 82-000-62-00-5401 02/14/11 299.40
CONTRACT SERVICES
INVOICE TOTAL: 299.40
VENDOR TOTAL: 839.40
ATT AT&T
3122891936-0111 01/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 02/14/11 262.28
TELEPHONE
INVOICE TOTAL: 262.28
312Z895841-0111 01/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 02/14/11 374.81
TELEPHONE
INVOICE TOTAL: 374.81
VENDOR TOTAL: 637.09
-1-:
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 08:54:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------------------------------------------------------------------------------------------
AUGUSTIS SHELLY AUGUSTINE
011311 01/13/11 01 TSUG MEETING MILEAGE 82-000-65-00-5826 02/14/11 22.22
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 22.22
VENDOR TOTAL: 22.22
BAKTAY BAKER & TAYLOR
2025410690 12/29/10 01 BOOKS 82-000-65-00-5837 02/14/11 1,062.44
BOOKS-JUVENILE
INVOICE TOTAL: 1, 062. 44
2025419843 12/28/10 01 BOOKS 82-000-65-00-5837 02/14/:.1 498.56
BOOKS-JUVENILE
INVOICE TOTAL: 498.56
2025427359 01/04/11 01 BOOKS 82-000-65-00-5839 02/14/11 350.34
BOOKS-REFERENCE
INVOICE TOTAL: 350.34
2025430500 01/05/11 01 BOOKS 82-000-65-00-5839 02/14/11 387. 69
BOOKS-REFERENCE
INVOICE TOTAL: 387. 69
2025431921 12/30/10 01 BOOKS 82-000-65-00-5838 02/14/11 54 .85
BOOKS-AUDIO
INVOICE TOTAL: 54.85
2025432522 01/06/11 01 BOOKS 82-000-65-00-5839 02/14/11 61.78
BOOKS-REFERENCE
INVOICE TOTAL: 61.78
2025436794 01/06/11 01 BOOKS 82-000-65-00-5839 02/14/11 638.86
BOOKS-REFERENCE
INVOICE TOTAL: 638.86
-2-,
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 08:54: 41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2025450485 01/05/11 01 BOOKS 82-000-65-00-5836 02/14/11 23.30
BOOKS-ADULT
INVOICE TOTAL: 23. 30
2025453959 01/12/11 01 BOOKS 82-000-65-00-5836 02/14/11 604.27
BOOKS-ADULT
INVOICE TOTAL: 604.27
2025454897 01/13/11 01 BOOKS 82-000-65-00-5836 02/14/11 116.01
BOOKS-ADULT
INVOICE TOTAL: 116.01
2025462817 01/17/11 01 BOOKS 82-000-65-00-5838 02/14/11 809.92
BOOKS-AUDIO
INVOICE TOTAL: 809. 92
2025463451 01/11/11 01 BOOKS 82-000-65-00-5838 02/14/11 70.33
BOOKS-AUDIO
INVOICE TOTAL: 70.33
2025471487 01/13/11 01 BOOKS 82-000-65-00-5836 02/14/11 172.24
BOOKS-ADULT
INVOICE TOTAL: 172.24
2025484229 01/25/11 01 BOOKS 82-000-65-00-5837 02/14/11 846.21
BOOKS-JUVENILE
INVOICE TOTAL: 846.21
2025490919 01/25/11 01 BOOKS 82-000-65-00-5837 02/14/11 948.20
BOOKS-JUVENILE
INVOICE TOTAL: 948.20
2025492402 01/26/11 01 BOOKS 82-000-65-00-5837 02/14/11 43.12
BOOKS-JUVENILE
INVOICE TOTAL: 43.12
-3-
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 08:54: 41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT #------------P.O_-#------DUE-DATE
------------ITEM-AMT
-----------------------------------------------
--------------------- -
BAKTAY BAKER & TAYLOR
2025514851 01/27/11 01 BOOKS 82-000-65-00-5836 02/14/11 90. 98
BOOKS-ADULT
INVOICE TOTAL: 90. 98
I43453410 01/14/11 01 DVD 82-000-65-00-5832 02/14/11 11.06
VIDEOS
INVOICE TOTAL: 11. 06
I44395300 01/21/11 01 BOOKS 82-000-65-00-5832 02/14/11 22. 16
VIDEOS
INVOICE TOTAL: 22.16
VENDOR TOTAL: 6, 812. 32
CALLONE CALL ONE
1010-7980-0000-0111L 01/15/11 01 MONTHLY SERVICE 82-000-62-00-5436 02/14/11 65. 12
TELEPHONE
INVOICE TOTAL: 65.12
VENDOR TOTAL: 65.12
CAMBRIA CAMBRIA SALES COMPANY INC.
30688 12/29/10 01 COPY PAPER 82-000-65-00-5807 02/14/11 95. 60
CUSTODIAL SUPPLIES
INVOICE TOTAL: 95. 60
30762 01/20/11 01 PAPER TOWEL, GARBAGE LINERS, 82-000-65-00-5807 02/14/11 700.13
CUSTODIAL SUPPLIES
02 PINE SOL, BOWL CLEANER, CLOROX ** COMMENT **
03 MOPHEADS ** COMMENT **
INVOICE TOTAL: 700.13
VENDOR TOTAL: 795.73
CATALDOJ JILL CATALDO
-4-
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 08:54:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
CATALDOJ JILL CATALDO
YPL 01/14/11 01 SUPER-COUPON PRESENTATION 82-000-65-00-5834 02/14/11 150.00
LIBRARY PROGRAMMING
INVOICE TOTAL: 150.00
VENDOR TOTAL: 150.00
DEBORDD DEBORD, DIXIE
011311 01/13/11 01 TSUG MEETING MILEAGE 82-000-65-00-5826 02/14/11 22.72
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 22.72
VENDOR TOTAL: 22.72
DEMCO DEMCO, INC.
4074068 01/10/11 01 BOOK TAPE, BAND DATER, CD 82-000-65-00-5806 02/14/11 238.56
LIBRARY SUPPLIES
02 ALBUM ** COMMENT **
INVOICE TOTAL: 238.56
VENDOR TOTAL: 238.56
EBSCO EBSCO
1320565 01/14/11 01 ANNUAL NOVELIST SUBSCRIPTION 82-000-64-00-5603 02/14/11 995.00
SUBSCRIPTIONS
INVOICE TOTAL: 995.00
VENDOR TOTAL: 995. 00
FELTESR FELTES, RITA
011111 01/11/11 01 CRAFT SUPPLIES 82-000-65-00-5834 02/14/11 21.74
LIBRARY PROGRAMMING
INVOICE TOTAL: 21.74
VENDOR TOTAL: 21. 74
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 08:54 :41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------------------------------------------------------------------------------------------------------
HENNE VERNE HENNE CONSTR. &
28621 01/05/11 01 ADDED ADDITIONAL OUTLETS 82-000-65-00-5842 02/14/11 1,341.20
BLDG-DEVELOPMENT FEES
INVOICE TOTAL: 1,341.20
28765 01/05/11 01 REPLACED BULBS & BALLASTS 82-000-62-00-5407 02/14/11 1,067.50
MAINTENANCE-BLDG/JANITORIA
02 THROUGHOUT LIBRARY ** COMMENT **
INVOICE TOTAL: 1,067.50
28875 01/07/11 01 PURCHASE AND INSTALL 1 DA-LITE 82-000-65-00-5842 02/14/11 5, 900.00
BLDG-DEVELOPMENT FEES
02 PROJECTION SCREEN ** COMMENT **
INVOICE TOTAL: 5, 900. 00
28889 01/10/11 01 PURCHASE AND INSTALL DA-LITE 82-000-65-00-5842 02/14/11 5, 900.00
BLDG-DEVELOPMENT FEES
02 PROJECTION SCREEN ** COMMENT **
INVOICE TOTAL: 5, 900.00
VENDOR TOTAL: 14,208.70
ILCENTRY ILLINOIS CENTURY NETWORK/
T1120938 01/18/11 01 COMMUNICATION CHARGES 82-000-75-00-7003 02/14/11 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
ILSTHIST ILLINOIS STATE HISTORICAL
011411 01/14/11 01 ANNUAL MEMBERSHIP 82-000-64-00-5603 02/14/11 50.00
SUBSCRIPTIONS
INVOICE TOTAL: 50.00
VENDOR TOTAL: 50.00
IWANSKIS SHARYL IWANSKI
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 08:54 :42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02114/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
IWANSKIS SHARYL IWANSKI
012511 01/25/11 01 HOME DELIVERY MILEAGE 82-000-65-00-5826 02/14/11 32.32
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 32.32
VENDOR TOTAL: 32.32
JEWEL JEWEL
011011-LIB O1/10/11 01 SNACKS FOR STORYTIME 82-000-65-00-5834 02/14/11 83.07
LIBRARY PROGRAMMING
INVOICE TOTAL: 83.07
012411 01/24/11 01 STORYTIME SUPPLIES 82-000-65-00-5834 02/14/11 13. 98
LIBRARY PROGRAMMING
INVOICE TOTAL: 13. 98
012611 01/26/11 01 STORYTIME SUPPLIES 82-000-65-00-5834 02/14/11 38.51
LIBRARY PROGRAMMING
INVOICE TOTAL: 38.51
012811 01/28/11 01 SPOONS 82-000-65-00-5834 02/14/11 9.34
LIBRARY PROGRAMMING
INVOICE TOTAL: 9.34
VENDOR TOTAL: 144. 90
KONICAMI KONICA MINOLTA BUSINESS
216719436 01/04/11 01 COPIER CHARGES 82-000-62-00-5401 02/14/11 210.11
CONTRACT SERVICES
INVOICE TOTAL: 210.11
216797738 01/18/11 01 COPIER CHARGES 82-000-62-00-5401 02/14/11 14.28
CONTRACT SERVICES
INVOICE TOTAL: 14.28
VENDOR TOTAL: 224.39
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 08:54: 42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P_O. #------DUE-DATE
------------ITEM-AMT
----------------------------------------------------
---------------- - ------------
MANTASSO MANTHEI & ASSOCIATES, LTD
2515 01/24/11 01 JANUARY COMPUTER TRAINING 82-000-62-00-5401 02/14/11 300.00
CONTRACT SERVICES
02 CLASSES ** COMMENT **
INVOICE TOTAL: 300.00
VENDOR TOTAL: 300.00
MENLAND MENARDS - YORKVILLE
56972 01/14/11 01 VACUUM BAGS, FILTER, SOFT SOAP 82-000-65-00-5807 02/14/11 83.72
CUSTODIAL SUPPLIES
INVOICE TOTAL: 83.72
57850 01/18/11 01 GLUE FOR SNOW GLOBE PRE-TEEN 82-000-65-00-5834 02/14/11 18.85
LIBRARY PROGRAMMING
02 CRAFT PROJECT ** COMMENT **
INVOICE TOTAL: 18.85
VENDOR TOTAL: 102.57
MIDWTAPE MIDWEST TAPE
2399667 12/28/10 01 DVDS 82-000-65-00-5832 02/14/11 173. 91
VIDEOS
INVOICE TOTAL: 173. 91
2399668 12/28/10 01 CDS 82-000-65-00-5838 02/14/11 9. 99
BOOKS-AUDIO
INVOICE TOTAL: 9. 99
2399669 12/28/10 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 29. 99
BOOKS-AUDIO
INVOICE TOTAL: 29. 99
2404075 01/02/11 01 DVDS 82-000-65-00-5832 02/14/11 82. 96
VIDEOS
INVOICE TOTAL: 82. 96
-8-,
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 08:54: 42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2406544 01/05/11 01 DVDS 82-000-65-00-5832 02/14/11 47. 98
VIDEOS
INVOICE TOTAL: 47. 98
2406545 01/05/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 54. 97
BOOKS-AUDIO
INVOICE TOTAL: 54. 97
2411250 01/12/11 01 DVDS 82-000-65-00-5832 02/14/11 154 . 93
VIDEOS
INVOICE TOTAL: 154. 93
2411251 01/12/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 74. 98
BOOKS-AUDIO
INVOICE TOTAL: 74. 98
2416690 01/19/11 01 DVDS 82-000-65-00-5832 02/14/11 220.89
VIDEOS
INVOICE TOTAL: 220.89
2416691 01/19/11 01 CDS 82-000-65-00-5843 02/14/11 28.98
CD'S/MUSIC
INVOICE TOTAL: 28. 98
2416692 01/19/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 194. 95
BOOKS-AUDIO
INVOICE TOTAL: 194. 95
2422701 01/26/11 01 DVDS 82-000-65-00-5832 02/14/11 108. 95
VIDEOS
INVOICE TOTAL: 108. 95
2422702 01/26/11 01 CDS 82-000-65-00-5843 02/14/11 100. 93
CD'S/MUSIC
INVOICE TOTAL: 100. 93
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 08:54 :42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT #------------P_O_-#------DUE-DATE-- ------ --ITEM-AMT
-----------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2422703 01/26/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 194. 95
BOOKS-AUDIO
INVOICE TOTAL: 194 . 95
VENDOR TOTAL: 1, 479.36
NICOR NICOR GAS
91-85-68-4012 8-0111 01/06/11 01 902 GAME FARM RD 82-000-62-00-5437 02/14/11 1, 939.70
NICOR GAS
INVOICE TOTAL: 1, 939.70
VENDOR TOTAL: 1, 939.70
OFFWORK OFFICE WORKS
183966 01/03/11 01 MICRO CASSETTES 82-000-65-00-5802 02/14/11 155.80
OFFICE SUPPLIES
INVOICE TOTAL: 155. 80
184334 01/10/11 01 GLUE STICKS 82-000-65-00-5806 02/14/11 59. 95
LIBRARY SUPPLIES
INVOICE TOTAL: 59. 95
184972 01/21/11 01 ENVELOPES, FOLDERS 82-000-65-00-5802 02/14/11 186.44
OFFICE SUPPLIES
INVOICE TOTAL: 186.44
184979 01/26/11 01 SOLID OAK COSTOMER 82-000-65-00-5800 02/14/11 199. 99
CONTINGENCIES
INVOICE TOTAL: 199. 99
VENDOR TOTAL: 602.18
PFISTERM PFISTER, MICHAELEEN
011011 01/10/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 02/14/11 3. 00
POSTAGE & SHIPPING
INVOICE TOTAL: 3.00
-10-,
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 08:54:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
PFISTERM PFISTER, MICHAELEEN
012011 01/20/11 01 BIND VINYL COVER 82-000-65-00-5802 02/14/11 4.29
OFFICE SUPPLIES
INVOICE TOTAL: 4.29
013111 01/31/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 02/14/11 18. 86
POSTAGE & SHIPPING
INVOICE TOTAL: 18.86
VENDOR TOTAL: 26.15
PRAIRCAT PRAIRIECAT
90 01/18/11 01 JANUARY - MARCH QUARTERLY 82-000-75-00-7003 02/14/11 3,224.39
AUTOMATION
02 BILLING ** COMMENT **
INVOICE TOTAL: 3,224.39
VENDOR TOTAL: 3,224.39
PROQUEST PROQUEST INFORMATION
70112817 01/01/11 01 ANCESTRY SUBSCRIPTION RENEWAL 82-000-62-00-5438 02/14/11 990.00
DATABASE
INVOICE TOTAL: 990.00
VENDOR TOTAL: 990.00
PSNRBLAW PEREGRINE, STIME, NEWMAN,
49584 01/28/11 01 GENERAL LEGAL SERVICES 82-000-61-00-5323 02/14/11 360. 00
ATTORNEY
INVOICE TOTAL: 360.00
VENDOR TOTAL: 360.00
R0000850 SUCCESS MAGAZINE
010711 01/07/11 01 ANNUAL MAGAZINE SUBSCRIPTION 82-000-64-00-5603 02/14/11 29. 99
SUBSCRIPTIONS
INVOICE TOTAL: 29. 99
VENDOR TOTAL: 29. 99
-11-
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 08:54 :42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 0211412011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
--------------------------------------------------------------------------------------------------------------------------------
SOUND SOUND INCORPORATED
R104795 01/10/11 01 MAINTENANCE CONTRACT CHARGE 82-000-62-00-5401 02/14/11 645.00
CONTRACT SERVICES
02 FOR THE CCTV AND ACCESS ** COMMENT **
03 CONTROL COR FEB. - APRIL ** COMMENT **
INVOICE TOTAL: 645.00
VENDOR TOTAL: 645.00
TARGET TARGET BANK
010511 01/05/11 01 BATTERIES, PRINTER CARTRIDGES, 82-000-65-00-5834 02/14/11 169.43
LIBRARY PROGRAMMING
02 BOWLS, CARDS, CANDY, DVD ** COMMENT **
INVOICE TOTAL: 169.43
VENDOR TOTAL: 169. 43
TEENVOIC TEEN VOICES
012011 01/20/11 01 2 YEAR MEMBERSHIP SUBSCRIPTION 82-000-64-00-5603 02/14/11 40.00
SUBSCRIPTIONS
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
TODAYS TODAY'S BUSINESS SOLUTIONS INC
011711-32 02/01/11 01 ANNUAL ON-SITE SUPPORT 82-000-62-00-5401 02/14/11 2,542.50
CONTRACT SERVICES
02 AGREEMENT ** COMMENT **
INVOICE TOTAL: 2, 542.50
VENDOR TOTAL: 2, 542.50
VENMILL VENMILL INDUSTRIES, INC
34608 01/06/11 01 ELITE 60 COMBO PACK 82-000-62-00-5410 02/14/11 409. 98
MAINTENANCE-OFFICE EQUIPME
INVOICE TOTAL: 409.98
VENDOR TOTAL: 409. 98
-12-.
DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 08:54:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
YORKPC YORKVILLE PC
841 01/24/11 01 TROUBLESHOOT WIFI ISSUES, SET 82-000-62-00-5401 02/14/11 300.00
CONTRACT SERVICES
02 UP NETWORK SHARE, INSTALL ** COMMENT **
03 UPDATES, VIRUS SCANS, CLEAN ** COMMENT **
04 REGISTRY ** COMMENT **
INVOICE TOTAL: 300.00
VENDOR TOTAL: 300.00
YOUNGM MARLYS J. YOUNG
011011 02/02/11 01 JANUARY 10 MEETING MINUTES 82-000-62-00-5401 02/14/11 60.00
CONTRACT SERVICES
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
TOTAL ALL INVOICES: 39, 170. 14
-13-
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF FEBRUARY 141 2011
FISCAL YEAR 10/11
Ending Bank Balances
May June July August September October November December January February March April
2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011
*Money
Market $192,587.35 $25,626.92 $449,476.67 $377,655.39 $418,762.79 $814,064.30 $778,808.41 $331,772.81 $237,848.62
Account
Building
Development $326,306.92 $326,180.17 $325,670.27 $325,708.80 $328,247.23 $328,261.17 $331,699.68 $331,713.77 $331,727.85
Fees
Checking $24,554.56 $23,122.45 $22,997.53 $23,627.47 $23,618.69 $23,064.17 $22,494.81 $23,498.22 $23,025.72
Account
Library
Expansion $6,199.55 ACCOUNT CLOSED
Project 2005
Month Total: $549,648.38 $374,929.54 $798,144.47 $726,991.66 $770,628.71 $1,165,389.64 $1,133,002.90 $686,984.80 $592,602.19 $0.00 $0.00 $0.00
PAYROLL
1ST PA $21,539.70 $20,506.80 $21,299.84 $21,494.87 $21,926.59 $21,671.69 $22,554.31 $21,235.54 $18,910.60 $21,489.92
2ND PAY $22,612.56 $21,555.29 $20,065.12 $20,876.79 $20,839.96 $22,150.56 $21,820.00 $22,524.69 $23,166.68
3RD PA $22,125.36
Month Total $44,152.26 $42,062.09 $41,364.96 $42,371.66 $42,766.55 $65,947.61 $44,374.31 $43,760.23 $42,077.28 $21,489.92 $0.00 $0.00
Sheet1
Librarian's Report
January
Circulation ADULTS YOUTH TOTAL
Fiction 2235 5071 7306
Non-Fiction 3588 1360 4948
Audio Books 648 179 827
Audio Visual 499 372 871
Music CD's 381 82 463
Kits 2 22 24
Periodical 254 54 308
Sheet Music
Reference Book 1 1
Dial-A-Story 369 369
PALS- Books sent to other libraries 1197 473 1670
Total Circulation 8805 7982 16787
Gain Over Previous Year 2841
Loss Over Previous Year
PALS-Books sent to our library 1549 710 2259
Registration
Adult 77
Juvenile 27
Non-Resident Taxpayer
Non-Resident 9
Reciprocal 3
TOTAL 116
Items Added Adults Children
Books Fiction 84 164
Books Non-Fiction 122 63
Audio Books 14 6
DVD's 26 16
Reference 7
Kits
Sheet Music
Periodical 117 37
Music CD 3
Total 373 286 659
Page 1
January
Public Relations Articles—Photos - Kendall Country Record
Aurora Beacon News—Patch Online News
Meetings,Workshops Dept. Head Staff Meeting—Circulation - Iwanski
Catslog- DeBord
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2nd Thursday of each month 7
Lunch Time Book Club
2nd Wednesday of each month 15
Friends Meeting 9
Computer Classes 10
Organizing for Everyone 36
Children Programs Read with Paws! —6 Dogs, 6 Handlers 17
After School Stories 8
Toddler Time-4 programs 135
Open Storytime 20
PT Troopers Meeting 3 Programs—Holly Glinski 32
PT Craft—Tia Fosse 8
Miss Jill's Book Club 3
Arty Smartsy 8
Daring Girl's Club 9
TAG (4 Teen Meetings) 23
Preteen Meeting 47
Patch Club—2 programs 12
Bed Time Story Time- Fr. Michael Caliea 24
Book Club at CCIS 3th Grade 10
Surf the Stacks Book Club—Jill Morris 8
St. Mary's School Guest Reader 29
Teen Move 8
Patron Count 7730
Volunteers Teresa Wedeen
Teens Karina Godinez
Kelly Garner
Meeting Room Library- 3 City-5 Rent-3
Gifts and Memorials $30 Memorial for Jean Riemenschneider
from LaDonna Tweedy
Program Report for
"Organizing for Everyone" presented by Beth Randall from Joe Organizer
January 20, 2011 at 7:00
Despite the fact that the evening had sub zero wind chills, there was a favorable turnout
for this program.
We had 35 people register for the program and 30 people attend the program.
The program started promptly at 7:00 and Beth spoke for an hour, then took questions
from the audience af1eiivards. She stayed later and talked to people individually.
Her fee for the program was $250 which was split 50150 between the library and the
"friends".
She required a projector and table for her presentation.
12 people filled out a program evaluation.
Almost all of the response gave the speaker an excellent rating based upon her
delivery, knowledge and content of the program.
Comments ranged from -
..very interesting - hope I can stick to the program"
..wonderful tips - good pace"
`'very nice presentation"
"very basic but interesting"'
..gave me lost of ideas"
"this was so helpful"
1 person gave a suggestion for future programming
.'more about help in everyday living"
Beth has a new program. "getting organized to be green". which would be a good
program to have this summer to supplement our summer reading program theme.
viipvaa ay.av ..... ...... ...... .. ....
�p� r THE LAW OFFICES OF
HARTMAN E. STIME(1927-1991)
ROY 1. PEREGRINE
THOMAS M. NEWMAN rritzman @psnrb.com
ROGER A. RITZMAN
DALE W. BRUCKNER•
ROBERT T.C.KAY
DAVID W.CLARK
ELIZABETH P. SCHAFFER
MARY P.NEAL February 1, 2011
MARK A. RITZMAN
*Also licensed in Wisconsin
Via e-mail to mpTs1er(a_,yorkvi11e.Hb,i1,us
Via facsimile to 630-553-0823
Board of Library Trustees
Yorkville Public Library
902 Game Farm Road
Yorkville, Illinois 60560-1208
Attention: Michelle Pfister, Director
RE: Capital Purchases
Dear Trustees:
This letter responds to your request for our opinion as to the meaning of"capital purchases" in
the City's impact fee ordinance(Ordinance 2003-31)(the Ordinance).
The portion of the Ordinance relevant to capital purchases provides as follows:
"WHEREAS, THE UNITED CITY OF YORKVILLE has been requested by
the UNITED CITY OF YORKVILLE LIBRARY BOARD to increase the
amount of said fees to the sum of Five Hundred and 00/100 Dollars
($500.00) per residential dwelling unit, due at the time a building pen-nit is
issued on any real property annexed, zoned and platted within the UNITED
CITY OF YORKVILLE after the date of enactment of this Ordinance, Two
Hundred Fifty and 00/100 Dollars ($250.00) to be used for the building and
associated capital purchases and Two Hundred Fifty and 00/100 Dollars
($250.00) to be used for acquisition of automation technology equipment,
books, audiocassettes, compact disks, magazine, and vehicles, maintenance
of the equipment, and for other capital purchases of said UNTIED CITY OF
YORKVILLE LIBRARY" (emphasis supplied)
1 understand you are interested specifically in that portion of the Ordinance relating to "the
building and associated capital purchases" (rather than the clause which describes books, audiocassettes,
etc. and other capital purchases).
221 EAST ILLINOIS STREET, P.O. BOX 564, WHEATON, ILLINOIS 60187-0564
phone (630) 665.19110 fox (630) 665-0407 email IawCapsnrb.corn web site www,psiirb.com
Board of Library Trustees
February 1, 2011
Page Two
The Ordinance does not define terms. Accordingly, to determine the City's intent from the words
used in the Ordinance, we look to common usage per the dictionary.* We note the following:
Black's Law Dictionary
Capital Expenditure — Cost of construction made with expectation of
existence for an indefinite period; expenditure in the nature of an
investment for the future.
Webster's New World College Dictionary
Capital Expenditure— Money spent for replacing and improving business
facilities, not for operation expenses.
Law Dictionary(Barron's)
Capital Expenditures — The cost of an acquisition of or repair to property
which property or improvement has a useful life extending substantially
beyond the taxable year.
American Heritage_Dictionary, Second College Edition
Capilul Expenditure - Funds spent for additions or improvements to plant
or equipment.
While there may be some"gray areas"as to whether an expenditure is a "capital expenditure", we
recommend using a "bricks and mortar" approach. Our focus for capital expenditures should be on
tangible assets having a multi-year life expectancy/multi-year usefulness.
Given the relative "newness" of our building, our short term needs for capital expenditures
related to our building may be few. It seems reasonable, however, to designate impact fee funds as a
reserve for future building additions or upgrades (capital expenditures) based on
demographics/anticipated future needs, If we decide to set up a reserve for such future capital expenses,
we should obtain a report/study/analysis and a cost estimate. Architects and/or Library Building
Consultants should be able to assist us in quantifying our future capital expense needs/need for reserve
funds.
Very truly yours,
PEREGRINE, STIME, NEWMAN,
RITZMAN & BRUCKNER, LTD.
By: _
Roger A. Ritzm
RAR:mka
M:`_I LBRARYDIST\YORKVTL\Board Ltr.Caprtall'urchaes docx
Capital expenditures and capital purchases are synonymous.