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Library Board Packet 2011 02-14-11 Agenda Yorkville Public Library Board of Trustees Monday, February 14, 2011 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Automation Community Relations 12. Unfinished Business Building Update 13. New Business Capital Purchases 14. Executive Session (if needed) For the appointment, employment, compensation, discipline,performance, or dismissal of specific employees of the public body or legal counsel for the public body,including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 15. Adjournment Yorkville Public Library Board of Trustees Monday, January 10, 2011 902 Game Farm Road 7:00pm The meeting was called to order at 7:00pm by President Beth Gambro. Roll Call: Wilkinson-absent, Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Brookins-absent, Frisch-yes, Lindblom-yes, Johnson-absent. Also present: Library Director Michelle Pfister Recognition of Visitors— Tony Scott--Kendall County Record, Mariann Manthei--Friends of the Library, JoAnn Gryder Amendments to the Agenda—President Gambro said she wished to discuss building and associated capital purchases. A computer support person will also be discussed later. Minutes—December 13, 2010 Mariann Manthei's report should be placed under"Report of the Library Director"rather than under"Staff Comment". Zach Frisch made a motion to approve the minutes as corrected and Carol LaChance seconded the motion. Voice vote approval. Correspondence—None Public Comment— None Staff Comment— None Report of the Treasurer Financial Statement Detailed Revenue and Expense Report: Sandy Lindblom summarized the report as follows: 1. Received real taxes in amount of$31,000-plus 2. Per capita grant in amount of$17,000 was received 3. Page 2: total revenue is $51,226.97 4. Library bond of $234,562 and$180,900 was paid 5. Total expenses of$497,651.36 1 Detail Board Report highlights: 1. $15,540 for service agreement with 3M 2. Michelle ordered 20,000 stickers for book ID tags at $.80 each and tags for the checkout system at$30 each 3. 1,000 cases were ordered for DVD's and CD's 4. $240 quarterly invoice for fire monitoring 5. Invoices for$262 and $365 for AT&T were for T-1 lines, actual phone line is $64.39 6. Page 4: annual fire inspection from Fox Valley Fire& Safety for$595 7. Page 6: $276.92 for divider rods for music collection 8. Large Nicor bill due to cold weather 9. Page 8: $125 for half of cost of Library program that Friends is organizing 10. Page 8: elevator maintenance 11. Locksmith repaired front door for $64 12. Total of$56,532.60 for invoices Payment of Bills Gail Gaebler moved to pay the invoices in amount of$56,532.60 and payroll in amount of$43,760.23. Carol LaChance seconded the motion. Roll call vote: Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes. Passed 6-0. Report of the Library Director 1. 14,557 total circulated items 2. 51 new patrons 3. 493 items added to collection 4. Two books were discussed at the holiday party 5. Eight people attended the Friends of the Library meeting 6. Mariann Manthei reported on the Pepsi project and the alleged scam in the voting process. The Friends will try to find funds regardless of the outcome. She also reported that the upcoming Civil War show will be publicized soon. 7. Gail Gaebler complimented the Friends group for being so active. 8. The Library will sponsor a program called `Organizing for Everyone". Participants must register. 9. Kids' programs and bedtime story hour going well 10. Michelle spoke with the attorney about an expanded Library sign that could be paid for from development funds. However,due to economy she felt timing might not be right. 11. Library has new on-line newspaper called Yorkville Patch 12. Four proposals received for computer tech support. The preferred company, Yorkville PC, can also do web design and has a local office. They will be called as needed, about 2-3 hours a week. City Council Liaison—no report 2 Standing Committees Policy The Policy Committee met prior to the regular Board meeting. It was noted that Zach replaces Reji Brookins on this committee. Gail reported 2 items were discussed: 1) using the tax bill method for charging non-resident Library fees and 2) possible fees for computer services. 1) Non-resident Library fees: Ms. Gaebler said that if tax bills are not available for Library patrons, information can be found on the computer by library staff and the rate is then calculated. Non-resident patrons receive the same benefits and the committee felt this was a fair manner. Michelle said that Oswego uses this method and she suggested a May 1"start date. A renter's fee was also discussed and it was suggested to charge 15%of their monthly rent. The Policy Committee recommended the tax bill method of calculating a non-resident library card cost and a motion was made by Gail Gaebler to adopt this method beginning May I". Zach Frisch seconded the motion. No discussion. (Policy attached to official minutes). Roll call vote: Gaebler-yes, Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes, Gambro-yes. Passed 6-0. 2) Fees for Computer Usage Michelle explained the discussion about Library computers. Currently, anyone with an Illinois library card can use the computers for 3 hours. If a patron has no card, they can use a library computer for 15 minutes express. For a fee of$5, a non-card holder can use the computer for 3 hours, paid in advance. There is also a limit of 3 hours per day. It was noted that the Library also has wireless service for those who have their own computer. Bob Allen suggested trying this for a couple months to examine the usage by non-card holders. Sandy said she liked Bob's idea of a trial run and said the Board could make a policy and revoke it if not working. Carol LaChance moved to adopt the computer policy and Zach seconded this motion. Roll call vote: Allen-yes, LaChance-yes, Frisch-yes, Lindblom-yes, Gambro-yes, Gaebler-yes. Passed 6-0. Unfinished Business Building Update Michelle reported that city workers damaged a fence while removing snow. This will be fixed in the Spring. New Business President Gambro said the Board was still vague on what would constitute a capital purchase. Ms. Gambro said potential purchases need to be put in writing, so Michelle 3 will ask the attorney for a written explanation of approved expenditures from the building and development fees. _additional Business --Michelle gave a demonstration of the new pull-down screen in the meeting room and said there is also one in the historical wing. --President Gambro presented a book purchased in honor of past President Jo Ann Gryder for her Library service from 2001-2010. Ms. Gryder thanked the Board. --President Gambro said that Board member Reji Brookins has possibly moved from the area. There was a brief discussion. There was no other business and the meeting was adjourned at 8:08pm. Minutes by Marlys Young 4 DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2011 FISCAL FISCAL % ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES TAXES 82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 589,090.46 605,924.00 97.2 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0 82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 663,100.73 650,000.00 102.0 82-000-40-00-4010 PERSONAL PROPERTY TAX 523.16 5,122.50 5,000.00 102.4 --------------------------------------------------------------------------------- TOTAL TAXES 523.16 1,257,313.69 2,059,985.00 61.0 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 8,075.00 20,000.00 40.3 82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 8,075.00 20,000.00 40.3 82-000-42-00-4260 COPY FEES 365.65 2,586.35 3,000.00 86.2 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,500.00 9,532.50 15,000.00 63.5 82-000-42-00-4262 EXAM PROCTORING 35.00 40.00 0.00 100.0 82-000-42-00-4286 DVD RENTAL INCOME 565.00 2,640.00 0.00 100.0 82-000-42-00-4287 LIBRARY BLDG RENTAL 150.00 980.00 1,000.00 98.0 --------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 2,615.65 31,928.85 59,000.00 54.1 FINES 82-000-43-00-4330 LIBRARY FINES 1,531.46 10,569.31 9,000.00 117.4 --------------------------------------------------------------------------------- TOTAL FINES 1,531.46 10,569.31 9,000.00 117.4 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0 82-000-44-00-4432 SALE OF BOOKS 4.50 300.15 500.00 60.0 82-000-44-00-4450 MEMORIALS 0.00 1,753.48 3,000.00 58.4 --------------------------------------------------------------------------------- TOTAL MISCELLANEOUS 4.50 2,053.63 3,500.00 58.6 INTERGOVERNMENTAL 82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 17,193.28 17,500.00 98.2 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 17,193.28 17,500.00 98.2 DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2011 FISCAL FISCAL % ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL INTEREST 82-000-46-00-4600 INVESTMENT INCOME 26.27 632.48 10,000.00 6.3 --------------------------------------------------------------------------------- TOTAL INTEREST 26.27 632.48 10,000.00 6.3 TOTAL REVENUES: GENERAL 4,701.04 1,319,691.24 2,158,985.00 61.1 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES- LIBRARY 37,497.76 365,492.69 650,000.00 56.2 82-000-50-00-5203 GROUP HEALTH INSURANCE 7,034.94 56,279.52 70,000.00 80.3 82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 826.80 2,000.00 41.3 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 4,106.16 6,000.00 68.4 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 45,149.32 426,705.17 728,000.00 58.6 PROFESSIONAL SERVICES 82-000-61-00-5322 BONDING 0.00 3,222.00 5,000.00 64.4 82-000-61-00-5323 ATTORNEY 0.00 3,005.00 10,000.00 30.0 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL SERVICES 0.00 6,227.00 15,000.00 41.5 CONTRACTUAL SERVICES 82-000-62-00-5401 CONTRACT SERVICES 2,967.02 18,122.82 40,000.00 45.3 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 371.72 17,183.31 30,000.00 57.2 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,489.17 20,000.00 7.4 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,007.30 15,000.00 6.7 82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0 82-000-62-00-5436 TELEPHONE 692.06 6,058.41 8,000.00 75.7 82-000-62-00-5437 NICOR GAS 1,291.28 3,317.23 40,000.00 8.2 82-000-62-00-5438 DATABASE 0.00 2,898.42 15,000.00 19.3 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 5,322.08 50,076.66 176,000.00 28.4 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 0.00 5,745.91 15,000.00 38.3 DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2011 FISCAL FISCAL % ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 900.10 5,000.00 18.0 82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 93.00 4,000.00 2.3 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 0.00 6,739.01 26,000.00 25.9 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 525.28 5,965.35 144,561.00 4.1 82-000-65-00-5802 OFFICE SUPPLIES 533.94 3,890.24 15,000.00 25.9 82-000-65-00-5806 LIBRARY SUPPLIES 215.94 3,199.18 15,000.00 21.3 82-000-65-00-5807 CUSTODIAL SUPPLIES 510.34 5,747.14 20,000.00 28.7 82-000-65-00-5808 POSTAGE & SHIPPING 9.37 1,119.33 2,500.00 44.7 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 130.00 2,000.00 6.5 82-000-65-00-5826 MILEAGE 0.00 352.86 1,000.00 35.2 82-000-65-00-5832 VIDEOS 476.75 5,180.89 25,000.00 20.7 82-000-65-00-5834 LIBRARY PROGRAMMING 511.89 6,142.67 20,000.00 30.7 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0 82-000-65-00-5836 BOOKS-ADULT 115.27 21,557.10 50,000.00 43.1 82-000-65-00-5837 BOOKS-JUVENILE 5,968.78 34,741.98 50,000.00 69.4 82-000-65-00-5838 BOOKS-AUDIO 574.86 4,757.86 30,000.00 15.8 82-000-65-00-5839 BOOKS-REFERENCE 0.00 7,209.65 35,000.00 20.5 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 929.20 8,651.66 20,000.00 43.2 82-000-65-00-5841 MEMORIALS/GIFTS 30.00 1,531.50 3,000.00 51.0 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 6,350.00 20,000.00 31.7 82-000-65-00-5843 CD'S/MUSIC 0.00 1,707.84 15,000.00 11.3 82-000-65-00-5844 MEETING ROOM 0.00 800.00 1,000.00 80.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 10,401.62 119,035.25 471,061.00 25.2 DEBT SERVICE 82-000-66-00-6012 2005B LIBRARY BOND 0.00 394,125.02 394,125.00 100.0 82-000-66-00-6014 2006 LIBRARY BOND 0.00 211,800.00 211,800.00 100.0 --------------------------------------------------------------------------------- TOTAL DEBT SERVICE 0.00 605,925.02 605,925.00 100.0 DATE: 02/09/2011 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:12:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2011 FISCAL FISCAL % ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 1,761.50 15,878.94 22,000.00 72.1 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,818.02 27,505.32 55,000.00 50.0 --------------------------------------------------------------------------------- TOTAL RETIREMENT 4,579.52 43,384.26 77,000.00 56.3 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 3,539.73 20,000.00 17.6 82-000-75-00-7003 AUTOMATION 33,131.36 41,482.54 40,000.00 103.7 82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 33,131.36 51,221.82 60,000.00 85.3 TOTAL EXPENSES: GENERAL 98,583.90 1,309,314.19 2,158,986.00 60.6 TOTAL FUND REVENUES 4,701.04 1,319,691.24 2,158,985.00 61.1 TOTAL FUND EXPENSES 98,583.90 1,309,314.19 2,158,986.00 60.6 FUND SURPLUS (DEFICIT) (93,882.86) 10,377.05 (1.00) (7705.0) DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:54:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 3M 3M UM83212 12/28/10 01 LABELS FOR BASIC TAG 82-000-75-00-7003 02/14/11 606.48 AUTOMATION INVOICE TOTAL: 606.48 VENDOR TOTAL: 606.48 AAREN AAREN PEST CONTROL 14934 01/21/11 01 MONTHLY PEST CONTROL 82-000-62-00-5401 02/14/11 75.00 CONTRACT SERVICES INVOICE TOTAL: 75. 00 VENDOR TOTAL: 75.00 ACI ACI SYSTEM CORP 013111 01/31/11 01 IGSM IRE COMMUNICATOR RADIO 82-000-65-00-5800 02/14/11 540.00 CONTINGENCIES 02 INSTALLATION CHARGE ** COMMENT ** INVOICE TOTAL: 540.00 D7120 02/01/11 01 COMMERCIAL ALARM MONITORING 82-000-62-00-5401 02/14/11 299.40 CONTRACT SERVICES INVOICE TOTAL: 299.40 VENDOR TOTAL: 839.40 ATT AT&T 3122891936-0111 01/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 02/14/11 262.28 TELEPHONE INVOICE TOTAL: 262.28 312Z895841-0111 01/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 02/14/11 374.81 TELEPHONE INVOICE TOTAL: 374.81 VENDOR TOTAL: 637.09 -1-: DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:54:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------- AUGUSTIS SHELLY AUGUSTINE 011311 01/13/11 01 TSUG MEETING MILEAGE 82-000-65-00-5826 02/14/11 22.22 MILEAGE 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 22.22 VENDOR TOTAL: 22.22 BAKTAY BAKER & TAYLOR 2025410690 12/29/10 01 BOOKS 82-000-65-00-5837 02/14/11 1,062.44 BOOKS-JUVENILE INVOICE TOTAL: 1, 062. 44 2025419843 12/28/10 01 BOOKS 82-000-65-00-5837 02/14/:.1 498.56 BOOKS-JUVENILE INVOICE TOTAL: 498.56 2025427359 01/04/11 01 BOOKS 82-000-65-00-5839 02/14/11 350.34 BOOKS-REFERENCE INVOICE TOTAL: 350.34 2025430500 01/05/11 01 BOOKS 82-000-65-00-5839 02/14/11 387. 69 BOOKS-REFERENCE INVOICE TOTAL: 387. 69 2025431921 12/30/10 01 BOOKS 82-000-65-00-5838 02/14/11 54 .85 BOOKS-AUDIO INVOICE TOTAL: 54.85 2025432522 01/06/11 01 BOOKS 82-000-65-00-5839 02/14/11 61.78 BOOKS-REFERENCE INVOICE TOTAL: 61.78 2025436794 01/06/11 01 BOOKS 82-000-65-00-5839 02/14/11 638.86 BOOKS-REFERENCE INVOICE TOTAL: 638.86 -2-, DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:54: 41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2025450485 01/05/11 01 BOOKS 82-000-65-00-5836 02/14/11 23.30 BOOKS-ADULT INVOICE TOTAL: 23. 30 2025453959 01/12/11 01 BOOKS 82-000-65-00-5836 02/14/11 604.27 BOOKS-ADULT INVOICE TOTAL: 604.27 2025454897 01/13/11 01 BOOKS 82-000-65-00-5836 02/14/11 116.01 BOOKS-ADULT INVOICE TOTAL: 116.01 2025462817 01/17/11 01 BOOKS 82-000-65-00-5838 02/14/11 809.92 BOOKS-AUDIO INVOICE TOTAL: 809. 92 2025463451 01/11/11 01 BOOKS 82-000-65-00-5838 02/14/11 70.33 BOOKS-AUDIO INVOICE TOTAL: 70.33 2025471487 01/13/11 01 BOOKS 82-000-65-00-5836 02/14/11 172.24 BOOKS-ADULT INVOICE TOTAL: 172.24 2025484229 01/25/11 01 BOOKS 82-000-65-00-5837 02/14/11 846.21 BOOKS-JUVENILE INVOICE TOTAL: 846.21 2025490919 01/25/11 01 BOOKS 82-000-65-00-5837 02/14/11 948.20 BOOKS-JUVENILE INVOICE TOTAL: 948.20 2025492402 01/26/11 01 BOOKS 82-000-65-00-5837 02/14/11 43.12 BOOKS-JUVENILE INVOICE TOTAL: 43.12 -3- DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:54: 41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT #------------P.O_-#------DUE-DATE ------------ITEM-AMT ----------------------------------------------- --------------------- - BAKTAY BAKER & TAYLOR 2025514851 01/27/11 01 BOOKS 82-000-65-00-5836 02/14/11 90. 98 BOOKS-ADULT INVOICE TOTAL: 90. 98 I43453410 01/14/11 01 DVD 82-000-65-00-5832 02/14/11 11.06 VIDEOS INVOICE TOTAL: 11. 06 I44395300 01/21/11 01 BOOKS 82-000-65-00-5832 02/14/11 22. 16 VIDEOS INVOICE TOTAL: 22.16 VENDOR TOTAL: 6, 812. 32 CALLONE CALL ONE 1010-7980-0000-0111L 01/15/11 01 MONTHLY SERVICE 82-000-62-00-5436 02/14/11 65. 12 TELEPHONE INVOICE TOTAL: 65.12 VENDOR TOTAL: 65.12 CAMBRIA CAMBRIA SALES COMPANY INC. 30688 12/29/10 01 COPY PAPER 82-000-65-00-5807 02/14/11 95. 60 CUSTODIAL SUPPLIES INVOICE TOTAL: 95. 60 30762 01/20/11 01 PAPER TOWEL, GARBAGE LINERS, 82-000-65-00-5807 02/14/11 700.13 CUSTODIAL SUPPLIES 02 PINE SOL, BOWL CLEANER, CLOROX ** COMMENT ** 03 MOPHEADS ** COMMENT ** INVOICE TOTAL: 700.13 VENDOR TOTAL: 795.73 CATALDOJ JILL CATALDO -4- DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:54:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ CATALDOJ JILL CATALDO YPL 01/14/11 01 SUPER-COUPON PRESENTATION 82-000-65-00-5834 02/14/11 150.00 LIBRARY PROGRAMMING INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 DEBORDD DEBORD, DIXIE 011311 01/13/11 01 TSUG MEETING MILEAGE 82-000-65-00-5826 02/14/11 22.72 MILEAGE 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 22.72 VENDOR TOTAL: 22.72 DEMCO DEMCO, INC. 4074068 01/10/11 01 BOOK TAPE, BAND DATER, CD 82-000-65-00-5806 02/14/11 238.56 LIBRARY SUPPLIES 02 ALBUM ** COMMENT ** INVOICE TOTAL: 238.56 VENDOR TOTAL: 238.56 EBSCO EBSCO 1320565 01/14/11 01 ANNUAL NOVELIST SUBSCRIPTION 82-000-64-00-5603 02/14/11 995.00 SUBSCRIPTIONS INVOICE TOTAL: 995.00 VENDOR TOTAL: 995. 00 FELTESR FELTES, RITA 011111 01/11/11 01 CRAFT SUPPLIES 82-000-65-00-5834 02/14/11 21.74 LIBRARY PROGRAMMING INVOICE TOTAL: 21.74 VENDOR TOTAL: 21. 74 DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:54 :41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------------------- HENNE VERNE HENNE CONSTR. & 28621 01/05/11 01 ADDED ADDITIONAL OUTLETS 82-000-65-00-5842 02/14/11 1,341.20 BLDG-DEVELOPMENT FEES INVOICE TOTAL: 1,341.20 28765 01/05/11 01 REPLACED BULBS & BALLASTS 82-000-62-00-5407 02/14/11 1,067.50 MAINTENANCE-BLDG/JANITORIA 02 THROUGHOUT LIBRARY ** COMMENT ** INVOICE TOTAL: 1,067.50 28875 01/07/11 01 PURCHASE AND INSTALL 1 DA-LITE 82-000-65-00-5842 02/14/11 5, 900.00 BLDG-DEVELOPMENT FEES 02 PROJECTION SCREEN ** COMMENT ** INVOICE TOTAL: 5, 900. 00 28889 01/10/11 01 PURCHASE AND INSTALL DA-LITE 82-000-65-00-5842 02/14/11 5, 900.00 BLDG-DEVELOPMENT FEES 02 PROJECTION SCREEN ** COMMENT ** INVOICE TOTAL: 5, 900.00 VENDOR TOTAL: 14,208.70 ILCENTRY ILLINOIS CENTURY NETWORK/ T1120938 01/18/11 01 COMMUNICATION CHARGES 82-000-75-00-7003 02/14/11 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 7.20 ILSTHIST ILLINOIS STATE HISTORICAL 011411 01/14/11 01 ANNUAL MEMBERSHIP 82-000-64-00-5603 02/14/11 50.00 SUBSCRIPTIONS INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 IWANSKIS SHARYL IWANSKI DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:54 :42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02114/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IWANSKIS SHARYL IWANSKI 012511 01/25/11 01 HOME DELIVERY MILEAGE 82-000-65-00-5826 02/14/11 32.32 MILEAGE 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 32.32 VENDOR TOTAL: 32.32 JEWEL JEWEL 011011-LIB O1/10/11 01 SNACKS FOR STORYTIME 82-000-65-00-5834 02/14/11 83.07 LIBRARY PROGRAMMING INVOICE TOTAL: 83.07 012411 01/24/11 01 STORYTIME SUPPLIES 82-000-65-00-5834 02/14/11 13. 98 LIBRARY PROGRAMMING INVOICE TOTAL: 13. 98 012611 01/26/11 01 STORYTIME SUPPLIES 82-000-65-00-5834 02/14/11 38.51 LIBRARY PROGRAMMING INVOICE TOTAL: 38.51 012811 01/28/11 01 SPOONS 82-000-65-00-5834 02/14/11 9.34 LIBRARY PROGRAMMING INVOICE TOTAL: 9.34 VENDOR TOTAL: 144. 90 KONICAMI KONICA MINOLTA BUSINESS 216719436 01/04/11 01 COPIER CHARGES 82-000-62-00-5401 02/14/11 210.11 CONTRACT SERVICES INVOICE TOTAL: 210.11 216797738 01/18/11 01 COPIER CHARGES 82-000-62-00-5401 02/14/11 14.28 CONTRACT SERVICES INVOICE TOTAL: 14.28 VENDOR TOTAL: 224.39 DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 08:54: 42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P_O. #------DUE-DATE ------------ITEM-AMT ---------------------------------------------------- ---------------- - ------------ MANTASSO MANTHEI & ASSOCIATES, LTD 2515 01/24/11 01 JANUARY COMPUTER TRAINING 82-000-62-00-5401 02/14/11 300.00 CONTRACT SERVICES 02 CLASSES ** COMMENT ** INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 MENLAND MENARDS - YORKVILLE 56972 01/14/11 01 VACUUM BAGS, FILTER, SOFT SOAP 82-000-65-00-5807 02/14/11 83.72 CUSTODIAL SUPPLIES INVOICE TOTAL: 83.72 57850 01/18/11 01 GLUE FOR SNOW GLOBE PRE-TEEN 82-000-65-00-5834 02/14/11 18.85 LIBRARY PROGRAMMING 02 CRAFT PROJECT ** COMMENT ** INVOICE TOTAL: 18.85 VENDOR TOTAL: 102.57 MIDWTAPE MIDWEST TAPE 2399667 12/28/10 01 DVDS 82-000-65-00-5832 02/14/11 173. 91 VIDEOS INVOICE TOTAL: 173. 91 2399668 12/28/10 01 CDS 82-000-65-00-5838 02/14/11 9. 99 BOOKS-AUDIO INVOICE TOTAL: 9. 99 2399669 12/28/10 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 29. 99 BOOKS-AUDIO INVOICE TOTAL: 29. 99 2404075 01/02/11 01 DVDS 82-000-65-00-5832 02/14/11 82. 96 VIDEOS INVOICE TOTAL: 82. 96 -8-, DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:54: 42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------- MIDWTAPE MIDWEST TAPE 2406544 01/05/11 01 DVDS 82-000-65-00-5832 02/14/11 47. 98 VIDEOS INVOICE TOTAL: 47. 98 2406545 01/05/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 54. 97 BOOKS-AUDIO INVOICE TOTAL: 54. 97 2411250 01/12/11 01 DVDS 82-000-65-00-5832 02/14/11 154 . 93 VIDEOS INVOICE TOTAL: 154. 93 2411251 01/12/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 74. 98 BOOKS-AUDIO INVOICE TOTAL: 74. 98 2416690 01/19/11 01 DVDS 82-000-65-00-5832 02/14/11 220.89 VIDEOS INVOICE TOTAL: 220.89 2416691 01/19/11 01 CDS 82-000-65-00-5843 02/14/11 28.98 CD'S/MUSIC INVOICE TOTAL: 28. 98 2416692 01/19/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 194. 95 BOOKS-AUDIO INVOICE TOTAL: 194. 95 2422701 01/26/11 01 DVDS 82-000-65-00-5832 02/14/11 108. 95 VIDEOS INVOICE TOTAL: 108. 95 2422702 01/26/11 01 CDS 82-000-65-00-5843 02/14/11 100. 93 CD'S/MUSIC INVOICE TOTAL: 100. 93 DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 08:54 :42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT #------------P_O_-#------DUE-DATE-- ------ --ITEM-AMT ----------------------------------------------------------------------------- MIDWTAPE MIDWEST TAPE 2422703 01/26/11 01 AUDIO BOOKS 82-000-65-00-5838 02/14/11 194. 95 BOOKS-AUDIO INVOICE TOTAL: 194 . 95 VENDOR TOTAL: 1, 479.36 NICOR NICOR GAS 91-85-68-4012 8-0111 01/06/11 01 902 GAME FARM RD 82-000-62-00-5437 02/14/11 1, 939.70 NICOR GAS INVOICE TOTAL: 1, 939.70 VENDOR TOTAL: 1, 939.70 OFFWORK OFFICE WORKS 183966 01/03/11 01 MICRO CASSETTES 82-000-65-00-5802 02/14/11 155.80 OFFICE SUPPLIES INVOICE TOTAL: 155. 80 184334 01/10/11 01 GLUE STICKS 82-000-65-00-5806 02/14/11 59. 95 LIBRARY SUPPLIES INVOICE TOTAL: 59. 95 184972 01/21/11 01 ENVELOPES, FOLDERS 82-000-65-00-5802 02/14/11 186.44 OFFICE SUPPLIES INVOICE TOTAL: 186.44 184979 01/26/11 01 SOLID OAK COSTOMER 82-000-65-00-5800 02/14/11 199. 99 CONTINGENCIES INVOICE TOTAL: 199. 99 VENDOR TOTAL: 602.18 PFISTERM PFISTER, MICHAELEEN 011011 01/10/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 02/14/11 3. 00 POSTAGE & SHIPPING INVOICE TOTAL: 3.00 -10-, DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 08:54:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ PFISTERM PFISTER, MICHAELEEN 012011 01/20/11 01 BIND VINYL COVER 82-000-65-00-5802 02/14/11 4.29 OFFICE SUPPLIES INVOICE TOTAL: 4.29 013111 01/31/11 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 02/14/11 18. 86 POSTAGE & SHIPPING INVOICE TOTAL: 18.86 VENDOR TOTAL: 26.15 PRAIRCAT PRAIRIECAT 90 01/18/11 01 JANUARY - MARCH QUARTERLY 82-000-75-00-7003 02/14/11 3,224.39 AUTOMATION 02 BILLING ** COMMENT ** INVOICE TOTAL: 3,224.39 VENDOR TOTAL: 3,224.39 PROQUEST PROQUEST INFORMATION 70112817 01/01/11 01 ANCESTRY SUBSCRIPTION RENEWAL 82-000-62-00-5438 02/14/11 990.00 DATABASE INVOICE TOTAL: 990.00 VENDOR TOTAL: 990.00 PSNRBLAW PEREGRINE, STIME, NEWMAN, 49584 01/28/11 01 GENERAL LEGAL SERVICES 82-000-61-00-5323 02/14/11 360. 00 ATTORNEY INVOICE TOTAL: 360.00 VENDOR TOTAL: 360.00 R0000850 SUCCESS MAGAZINE 010711 01/07/11 01 ANNUAL MAGAZINE SUBSCRIPTION 82-000-64-00-5603 02/14/11 29. 99 SUBSCRIPTIONS INVOICE TOTAL: 29. 99 VENDOR TOTAL: 29. 99 -11- DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 08:54 :42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 0211412011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------------------------------------------- SOUND SOUND INCORPORATED R104795 01/10/11 01 MAINTENANCE CONTRACT CHARGE 82-000-62-00-5401 02/14/11 645.00 CONTRACT SERVICES 02 FOR THE CCTV AND ACCESS ** COMMENT ** 03 CONTROL COR FEB. - APRIL ** COMMENT ** INVOICE TOTAL: 645.00 VENDOR TOTAL: 645.00 TARGET TARGET BANK 010511 01/05/11 01 BATTERIES, PRINTER CARTRIDGES, 82-000-65-00-5834 02/14/11 169.43 LIBRARY PROGRAMMING 02 BOWLS, CARDS, CANDY, DVD ** COMMENT ** INVOICE TOTAL: 169.43 VENDOR TOTAL: 169. 43 TEENVOIC TEEN VOICES 012011 01/20/11 01 2 YEAR MEMBERSHIP SUBSCRIPTION 82-000-64-00-5603 02/14/11 40.00 SUBSCRIPTIONS INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 TODAYS TODAY'S BUSINESS SOLUTIONS INC 011711-32 02/01/11 01 ANNUAL ON-SITE SUPPORT 82-000-62-00-5401 02/14/11 2,542.50 CONTRACT SERVICES 02 AGREEMENT ** COMMENT ** INVOICE TOTAL: 2, 542.50 VENDOR TOTAL: 2, 542.50 VENMILL VENMILL INDUSTRIES, INC 34608 01/06/11 01 ELITE 60 COMBO PACK 82-000-62-00-5410 02/14/11 409. 98 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 409.98 VENDOR TOTAL: 409. 98 -12-. DATE: 02/08/11 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 08:54:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKPC YORKVILLE PC 841 01/24/11 01 TROUBLESHOOT WIFI ISSUES, SET 82-000-62-00-5401 02/14/11 300.00 CONTRACT SERVICES 02 UP NETWORK SHARE, INSTALL ** COMMENT ** 03 UPDATES, VIRUS SCANS, CLEAN ** COMMENT ** 04 REGISTRY ** COMMENT ** INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 YOUNGM MARLYS J. YOUNG 011011 02/02/11 01 JANUARY 10 MEETING MINUTES 82-000-62-00-5401 02/14/11 60.00 CONTRACT SERVICES INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 TOTAL ALL INVOICES: 39, 170. 14 -13- YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF FEBRUARY 141 2011 FISCAL YEAR 10/11 Ending Bank Balances May June July August September October November December January February March April 2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011 *Money Market $192,587.35 $25,626.92 $449,476.67 $377,655.39 $418,762.79 $814,064.30 $778,808.41 $331,772.81 $237,848.62 Account Building Development $326,306.92 $326,180.17 $325,670.27 $325,708.80 $328,247.23 $328,261.17 $331,699.68 $331,713.77 $331,727.85 Fees Checking $24,554.56 $23,122.45 $22,997.53 $23,627.47 $23,618.69 $23,064.17 $22,494.81 $23,498.22 $23,025.72 Account Library Expansion $6,199.55 ACCOUNT CLOSED Project 2005 Month Total: $549,648.38 $374,929.54 $798,144.47 $726,991.66 $770,628.71 $1,165,389.64 $1,133,002.90 $686,984.80 $592,602.19 $0.00 $0.00 $0.00 PAYROLL 1ST PA $21,539.70 $20,506.80 $21,299.84 $21,494.87 $21,926.59 $21,671.69 $22,554.31 $21,235.54 $18,910.60 $21,489.92 2ND PAY $22,612.56 $21,555.29 $20,065.12 $20,876.79 $20,839.96 $22,150.56 $21,820.00 $22,524.69 $23,166.68 3RD PA $22,125.36 Month Total $44,152.26 $42,062.09 $41,364.96 $42,371.66 $42,766.55 $65,947.61 $44,374.31 $43,760.23 $42,077.28 $21,489.92 $0.00 $0.00 Sheet1 Librarian's Report January Circulation ADULTS YOUTH TOTAL Fiction 2235 5071 7306 Non-Fiction 3588 1360 4948 Audio Books 648 179 827 Audio Visual 499 372 871 Music CD's 381 82 463 Kits 2 22 24 Periodical 254 54 308 Sheet Music Reference Book 1 1 Dial-A-Story 369 369 PALS- Books sent to other libraries 1197 473 1670 Total Circulation 8805 7982 16787 Gain Over Previous Year 2841 Loss Over Previous Year PALS-Books sent to our library 1549 710 2259 Registration Adult 77 Juvenile 27 Non-Resident Taxpayer Non-Resident 9 Reciprocal 3 TOTAL 116 Items Added Adults Children Books Fiction 84 164 Books Non-Fiction 122 63 Audio Books 14 6 DVD's 26 16 Reference 7 Kits Sheet Music Periodical 117 37 Music CD 3 Total 373 286 659 Page 1 January Public Relations Articles—Photos - Kendall Country Record Aurora Beacon News—Patch Online News Meetings,Workshops Dept. Head Staff Meeting—Circulation - Iwanski Catslog- DeBord Programs,Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 7 Lunch Time Book Club 2nd Wednesday of each month 15 Friends Meeting 9 Computer Classes 10 Organizing for Everyone 36 Children Programs Read with Paws! —6 Dogs, 6 Handlers 17 After School Stories 8 Toddler Time-4 programs 135 Open Storytime 20 PT Troopers Meeting 3 Programs—Holly Glinski 32 PT Craft—Tia Fosse 8 Miss Jill's Book Club 3 Arty Smartsy 8 Daring Girl's Club 9 TAG (4 Teen Meetings) 23 Preteen Meeting 47 Patch Club—2 programs 12 Bed Time Story Time- Fr. Michael Caliea 24 Book Club at CCIS 3th Grade 10 Surf the Stacks Book Club—Jill Morris 8 St. Mary's School Guest Reader 29 Teen Move 8 Patron Count 7730 Volunteers Teresa Wedeen Teens Karina Godinez Kelly Garner Meeting Room Library- 3 City-5 Rent-3 Gifts and Memorials $30 Memorial for Jean Riemenschneider from LaDonna Tweedy Program Report for "Organizing for Everyone" presented by Beth Randall from Joe Organizer January 20, 2011 at 7:00 Despite the fact that the evening had sub zero wind chills, there was a favorable turnout for this program. We had 35 people register for the program and 30 people attend the program. The program started promptly at 7:00 and Beth spoke for an hour, then took questions from the audience af1eiivards. She stayed later and talked to people individually. Her fee for the program was $250 which was split 50150 between the library and the "friends". She required a projector and table for her presentation. 12 people filled out a program evaluation. Almost all of the response gave the speaker an excellent rating based upon her delivery, knowledge and content of the program. Comments ranged from - ..very interesting - hope I can stick to the program" ..wonderful tips - good pace" `'very nice presentation" "very basic but interesting"' ..gave me lost of ideas" "this was so helpful" 1 person gave a suggestion for future programming .'more about help in everyday living" Beth has a new program. "getting organized to be green". which would be a good program to have this summer to supplement our summer reading program theme. viipvaa ay.av ..... ...... ...... .. .... �p� r THE LAW OFFICES OF HARTMAN E. STIME(1927-1991) ROY 1. PEREGRINE THOMAS M. NEWMAN rritzman @psnrb.com ROGER A. RITZMAN DALE W. BRUCKNER• ROBERT T.C.KAY DAVID W.CLARK ELIZABETH P. SCHAFFER MARY P.NEAL February 1, 2011 MARK A. RITZMAN *Also licensed in Wisconsin Via e-mail to mpTs1er(a_,yorkvi11e.Hb,i1,us Via facsimile to 630-553-0823 Board of Library Trustees Yorkville Public Library 902 Game Farm Road Yorkville, Illinois 60560-1208 Attention: Michelle Pfister, Director RE: Capital Purchases Dear Trustees: This letter responds to your request for our opinion as to the meaning of"capital purchases" in the City's impact fee ordinance(Ordinance 2003-31)(the Ordinance). The portion of the Ordinance relevant to capital purchases provides as follows: "WHEREAS, THE UNITED CITY OF YORKVILLE has been requested by the UNITED CITY OF YORKVILLE LIBRARY BOARD to increase the amount of said fees to the sum of Five Hundred and 00/100 Dollars ($500.00) per residential dwelling unit, due at the time a building pen-nit is issued on any real property annexed, zoned and platted within the UNITED CITY OF YORKVILLE after the date of enactment of this Ordinance, Two Hundred Fifty and 00/100 Dollars ($250.00) to be used for the building and associated capital purchases and Two Hundred Fifty and 00/100 Dollars ($250.00) to be used for acquisition of automation technology equipment, books, audiocassettes, compact disks, magazine, and vehicles, maintenance of the equipment, and for other capital purchases of said UNTIED CITY OF YORKVILLE LIBRARY" (emphasis supplied) 1 understand you are interested specifically in that portion of the Ordinance relating to "the building and associated capital purchases" (rather than the clause which describes books, audiocassettes, etc. and other capital purchases). 221 EAST ILLINOIS STREET, P.O. BOX 564, WHEATON, ILLINOIS 60187-0564 phone (630) 665.19110 fox (630) 665-0407 email IawCapsnrb.corn web site www,psiirb.com Board of Library Trustees February 1, 2011 Page Two The Ordinance does not define terms. Accordingly, to determine the City's intent from the words used in the Ordinance, we look to common usage per the dictionary.* We note the following: Black's Law Dictionary Capital Expenditure — Cost of construction made with expectation of existence for an indefinite period; expenditure in the nature of an investment for the future. Webster's New World College Dictionary Capital Expenditure— Money spent for replacing and improving business facilities, not for operation expenses. Law Dictionary(Barron's) Capital Expenditures — The cost of an acquisition of or repair to property which property or improvement has a useful life extending substantially beyond the taxable year. American Heritage_Dictionary, Second College Edition Capilul Expenditure - Funds spent for additions or improvements to plant or equipment. While there may be some"gray areas"as to whether an expenditure is a "capital expenditure", we recommend using a "bricks and mortar" approach. Our focus for capital expenditures should be on tangible assets having a multi-year life expectancy/multi-year usefulness. Given the relative "newness" of our building, our short term needs for capital expenditures related to our building may be few. It seems reasonable, however, to designate impact fee funds as a reserve for future building additions or upgrades (capital expenditures) based on demographics/anticipated future needs, If we decide to set up a reserve for such future capital expenses, we should obtain a report/study/analysis and a cost estimate. Architects and/or Library Building Consultants should be able to assist us in quantifying our future capital expense needs/need for reserve funds. Very truly yours, PEREGRINE, STIME, NEWMAN, RITZMAN & BRUCKNER, LTD. By: _ Roger A. Ritzm RAR:mka M:`_I LBRARYDIST\YORKVTL\Board Ltr.Caprtall'urchaes docx Capital expenditures and capital purchases are synonymous.