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Library Board Packet 2011 05-09-11 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, May 9, 2011 902 Game Farm Road 7:00 P.M. *REVISED: 5/5/11 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Automation Community Relations 12. Unfinished Business 13. New Business *Public Comment Policy 14. Executive Session For the discussion of minutes lawfully closed under this Act, whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 15. Adjournment RAF Yorkville Public Library Board of Trustees Monday, April 11, 2011 902 Game Farm Road 7:00pm The meeting was called to order at 7:00pm by President Beth Gambro. Roll Call: Marianne Wilkinson-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Zach Frisch-yes, Sandy Lindblom-yes, Barb Johnson-yes. Also present: Library Director Michelle Pfister Recognition of Visitors— Tony Scott-Kendall County Record, Tom Lindblom, Elsie Fischer, Gary Frisch, Russ Walter, Rosemary Walter, Mariann Manthei-Friends of the Library Amendments to the Agenda— None Minutes— March 14, 2011 1. A portion of the sentence under"Amendments to the Agenda"will be removed. It was decided that the Executive Minutes should be reviewed soon and Michelle will research the time frame. 2. Under the Library Director's report, item#11 will be changed to correctly reflect possible program cancellations. 3. Under Unfinished Business,Zach Frisch seconded the motion to purchase motorized shades. The minutes were approved as corrected on a motion by Sandy and second by Barb. Voice vote unanimous approval. Correspondence— Michelle received a letter from the Secretary of State informing the Library that it has been awarded a per capita grant of$17,230.83 that should arrive by July. Public Comment— None Staff Comment-- None 1 Report of the Treasurer Financial Statement Detail Board Report: 1. Pg 4, $442.50 invoice from Cannonball Mechanical for annual test/certification for the back flow preventer system 2. Pg 5, Verne Henne invoices to be paid from building development fees 3. Pg 5, $2,289.50 invoice for wooden blinds, paid from building development fees 4. Pg 8,Nicor bill for$1,768.62 5. Pg 9, Inspection/test of wet system for fire protection 6. Total invoices of$31,492.01 Detail Revenue & Expense Report: Revenue of$1,050 taken in for Library subscription cards was the only significant revenue. The deficit spending was $80,971.73. The fiscal year to date revenue is $1,328,507 while the budget projected is $2,158,985. Cash Analysis Sheet: The end of the month shows $56,888.56 in the Money Market account. Sandy spoke with Finance Director Rob Fredrickson and he made an inter-fund transfer of building development fees. This is shown as a reallocation of funds for April and will be paid back when property taxes are received. Guest Russ Walter commented that the YTD in the bond fund shows $20,000 less than projected. Ms. Lindblom confirmed this. Motion: Carol LaChance moved to pay the invoices in the amount of$31,492.01 and payroll in the amount of$44,730.08. Zach Frisch seconded the motion. Roll call vote: Wilkinson-yes, Johnson-yes, Lindblom-yes, Frisch-yes, LaChance-yes, Allen-yes, Gaebler-yes, Gambro-yes. Unanimous approval. Report of the Library Director 1. Michelle said this is Trustee Marianne Wilkinson's last meeting and she has been on the board since 2001. She also served as Mrs. Santa Claus. The resignation is effective May 1, 2011. 2. This is National Library Week 3. Circulation of 16,812 4. 85 new patrons added 5. 635 items added to collection. 6. Mariann Manthei reported on the quilt show. It was set up for I week and several attended. The Lincoln program is coming. The "coupon lady"presented a show that 95 people attended. The Library and Friends each paid half of the cost. 7. In March, 8,574 visitors came to the Library. 8. PALS changed their name to RAILS (Reaching Across the Illinois Library System) 9. Another children's program is forthcoming. 2 City Council Liaison A replacement liaison will be needed. Standing Committees—no reports Unfinished Business Building Update- Tom Lindblom reported that last month a rep from the City's insurance company conducted a safety inspection and insured all systems were working. The rep recommended that the Library have a"hot"policy concerning the use of substances such as welding material. Trustee Allen made a motion to approve the "Controls for Hot Work" Policy as presented. This was seconded by Barb Johnson. This was approved unanimously on a voice vote and will be added to the Policy manual. Tom also said a Trico rep will meet with him regarding switching to the cooling system and a possible problem in the system. 2011/12 Revised Budget Sandy Lindblom read a statement prepared by the Finance Committee. It detailed the critical state of Library revenue and the recommendations for cutting costs. (See attached statement). Ms. Lindblom said that$675,000 (based on levy) is expected from real estate taxes at the beginning of the budget year on May 1. She also detailed other expected revenue and pointed out that investment earnings will be much less than expected. Total revenue is projected at$736,950. It was noted that the Board wishes to change the development fees to "Building and Technology". $325,000 from building development funds will be temporarily transferred to pay for operating expenses. When the real estate taxes are received,the money will be transferred back. Expenditures: Salaries & Wages: The Finance Committee recommended keeping 5 full-time employees plus the Library Director. The part-time staff budget will be cut back to $193,000 by reducing hours and number of people. The maintenance person salary (Tom Lindblom) will be reduced to zero. Ms. Lindblom also said she had received a report from the Finance Director detailing other cutbacks that can be made such as reductions in group health and life insurance and a possible plan to increase the employee share paid for insurance. Other suggested areas of cutbacks are: public relations, publishing/advertising, telecommunications,postage/shipping, contractual services, possible reduced bonding fees, legal services. Tom will investigate brokering for reduced gas costs. The landscaping service will not be renewed and the City will do the maintenance. 3 Going forward, books will only be purchased with development fees. In summary, Ms. Lindblom said expenditures would total $727,775 (without development fees) and the total revenue would be $736,950. Motion: Zach Frisch moved to adopt the revised 2011/2012 budget as presented. Gail Gaebler seconded the motion. Discussion including keeping the Library open on Sundays during the school year to have the least impact on patrons. It was also noted that if the Board adopts this budget, the City Council still has to "accept"the budget. Ms. Lindblom suggested a separate motion to approve the reduced hours since this would directly affect patrons. It was also noted that meeting nights would move to the historic wing. Roll call vote: Gaebler-yes, Allen-no, LaChance-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes. Passed 7-1. Mr. Allen stated he voted "no" due to concerns that some of the revenue sources might not materialize. He felt the Library might be in the same financial position a year from now without the expected revenue. Motion: Ms. Gaebler moved and Mr. Frisch seconded to change hours of operation as recommended. The motion was then amended with Ms. Gaebler adding the effective date would be May 1. Zach Frisch also seconded this amendment. Unanimous voice vote approval. New Business: Programming/Computer Class Policy Ms. Gaebler said the Policy Committee recommends that the programming policy include a fee for certain programs. They also recommend that all reservations for computer classes be made in person at a cost of$10 with a library card and $20 with non-Yorkville library card. Motion: Barb Johnson moved and Zach Frisch seconded to accept the service policy and computer class policy as written and presented. Unanimous voice vote approval. Public Notice Marianne Wilkinson and Zach Frisch moved and seconded, respectively, to accept the Public Notices concerning meeting dates and Library holidays, as presented. Unanimous voice vote approval. Adjournment Carol LaChance moved to adjourn and Gail Gaebler seconded. Meeting adjourned at 8:30pm. Minutes respectfully submitted by Marlys Young 4 DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2011 FISCAL FISCAL s ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ LIBRARY REVENUES REVENUES TAXES 82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 589,090.46 605,924.00 97.2 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0 82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 663,100.73 650,000.00 102.0 82-000-40-00-4010 PERSONAL PROPERTY TAX 1,050.00 6,461.91 5,000.00 129.2 --------------------------------------------------------------------------------- TOTAL TAXES 1, 050.00 1,258,653.10 2,059,985.00 61.1 LICENSES AND PERMITS 82-000-42-00-4211 DEVELOPMENT FEES - BU.ILDING 0.00 8,825.00 20,000.00 44.1 82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 8,825.00 20,000.00 44.1 82-000-42-00-4260 COPY FEES 322.75 3,339.30 3,000.00 111.3 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1, 509.00 13,741.50 15,000.00 91.6 82-000-42-00-4262 EXAM PROCTORING 0.00 55.00 0.00 100.0 82-000-42-00-4270 PROGRAM FEES 36.00 36.00 0.00 100.0 82-000-42-00-4286 DVD RENTAL INCOME 446.00 4,131.00 0.00 100.0 82-000-42-00-4287 LIBRARY BLDG RENTAL 224.00 1,454.00 1, 000.00 145.4 --------------------------------------------------------------------------------- TOTAL LICENSES AND PERMITS 2, 537.75 40,406.80 59,000.00 68.4 FINES AND FORFEITS 82-000-43-00-4330 LIBRARY FINES 1, 176.85 14,161.24 9,000.00 157.3 --------------------------------------------------------------------------------- TOTAL FINES AND FORFEITS 1, 176.85 14,161.24 9,000.00 157.3 CHARGES FOR SERVICES 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0 82-000-44-00-4432 SALE OF BOOKS 0.00 300.15 500.00 60.0 82-000-44-00-4450 MEMORIALS 0.00 1,883.48 3,000.00 62.7 --------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 0.00 2,183.63 3,500.00 62.3 INVESTMENT EARNINGS 82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 17, 193.28 17, 500.00 98.2 DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2011 FISCAL FISCAL o ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------- TOTAL INVESTMENT EARNINGS 0.00 17,193.28 17, 500.00 98.2 REIMBURSEMENTS 82-000-46-00-4600 INVESTMENT INCOME 16.42 690.04 10,000.00 6.9 --------------------------------------------------------------------------------- TOTAL REIMBURSEMENTS . 16.42 690.04 10,000.00 6.9 TOTAL REVENUES: LIBRARY REVENUES 4,781.02 1,333,288.09 2,158,985.00 61.7 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES- LIBRARY 58,318.23 502,070.45 650,000.00 77.2 82-000-50-00-5203 GROUP HEALTH INSURANCE (236.06) 70,113.34 70,000.00 100.1 82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 1,136.85 2, 000.00 56.8 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 5,645.97 6,000.00 94.0 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 58, 698.79 578,966.61 728,000.00 79.5 PROFESSIONAL SERVICES 82-000-61-00-5322 BONDING 0.00 3,222.00 5,000.00 64.4 82-000-61-00-5323 ATTORNEY 0.00 3,365.00 10,000.00 33.6 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL SERVICES 0.00 6,587.00 15,000.00 43.9 CONTRACTUAL SERVICES 82-000-62-00-5401 CONTRACT SERVICES 1,560.42 27,139.57 40,000.00 67.8 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 1, 936.22 20,715.03 30, 000.00 69.0 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,179.50 20,000.00 10.8 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,007.30 15,000.00 6.7 82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0 82-000-62-00-5436 TELEPHONE 706.01 8,351.58 8,000.00 104.3 82-000-62-00-5437 NICOR GAS 1,768.62 9,436.78 40,000.00 23.5 82-000-62-00-5438 DATABASE 0.00 3,888.42 15,000.00 25.9 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 5,971.27 72,718.18 176,000.00 41.3 DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2011 FISCAL FISCAL ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ LIBRARY REVENUES PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 138.00 7,353.80 15,000.00 49.0 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 949.10 5,000.00 18.9 82-000-64-00-5607 PUBLIC RELATIONS 112.33 112.33 2,000.00 5.6 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 93.00 4,000.00 2.3 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 250.33 8,508.23 26,000.00 32.7 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 0.00 6,705.34 144,561.00 4.6 82-000-65-00-5802 OFFICE SUPPLIES 408.69 5,048.57 15, 000.00 33.6 82-000-65-00-5806 LIBRARY SUPPLIES 0.00 3,735.61 15,000.00 24.9 82-000-65-00-5807 CUSTODIAL SUPPLIES 105.80 6, 968.63 20,000.00 34.8 82-000-65-00-5808 POSTAGE & SHIPPING 29.04 2, 104.49 2,500.00 84.1 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 130.00 2, 000.00 6.5 82-000-65-00-5826 MILEAGE 22.22 593.45 1,000.00 59.3 82-000-65-00-5832 VIDEOS 553.58 7,622.87 25,000.00 30.4 82-000-65-00-5834 LIBRARY PROGRAMMING 352.30 8,172.33 20,000.00 40.8 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0 82-000-65-00-5836 BOOKS-ADULT 4,826.70 30,032.43 50,000.00 60.0 82-000-65-00-5837 BOOKS-JUVENILE 1, 109.73 40,298.25 50,000.00 80.5 82-000-65-00-5838 BOOKS-AUDIO 481.87 9,402.19 30,000.00 31.3 82-000-65-00-5839 BOOKS-REFERENCE 456.32 11,393.61 35,000.00 32.5 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 676.77 9,328.43 20,000.00 46.6 82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1,531.50 3,000.00 51.0 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 8,501.68 27,992.88 20, 000.00 139.9 82-000-65-00-5843 CD'S/MUSIC 86.95 2,089.59 15,000.00 13.9 82-000-65-00-5844 MEETING ROOM 0.00 800.00 1,000.00 80.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 17,611.65 173,950.17 471,061.00 36.9 DEBT SERVICE 82-000-66-00-6012 2005B LIBRARY BOND 0.00 394,125.02 394,125.00 100.0 82 -000-66-00-6014 2006 LIBRARY BOND 0.00 211,800.00 211,800.00 100.0 --------------------------------------------------------------------------------- TOTAL DEBT SERVICE 0.00 605,925.02 605,925.00 100.0 DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 12 PERIODS ENDING APRIL 30, 2011 FISCAL FISCAL a ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ LIBRARY REVENUES RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 2,642.25 22,044.19 22,000.00 100.2 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 4,410.79 37,801.88 55,000.00 68.7 --------------------------------------------------------------------------------- TOTAL RETIREMENT 7,053.04 59, 846.07 77,000.00 77.7 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 7,636.73 20,000.00 38.1 82-000-75-00-7003 AUTOMATION 7.20 45,335.01 40,000.00 113.3 82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 7.20 59,171.29 60,000.00 98.6 TOTAL EXPENSES: LIBRARY REVENUES 89,592.28 1,565,672.57 2,158,986.00 72.5 TOTAL FUND REVENUES 4,781.02 1,333,288.09 2,158,985.00 61.7 TOTAL FUND EXPENSES 89,592.28 1,565,672.57 2,158,986.00 72.5 FUND SURPLUS (DEFICIT) (84,811.26) (232,384.48) (1.00) 8448.0 DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:52:11 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------------------------------------------------------------------- AAREN AAREN PEST CONTROL 15232 04/19/11 01 MONTHLY PEST CONTROL 82-000-62-00-5407 05/09/11 75.00 MAINTENANCE - BLDG/JANITOR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00, ABRAHAM ABRAHAM LINCOLN 08610 04/27/11 01 SEPTEMBER - OCTOBER KCR 82-000-64-00-5603 05/09/11 48.00 SUBSCRIPTIONS 02 SUBSCRIPTION ** COMMENT ** INVOICE TOTAL: 48.00 VENDOR TOTAL: 48.00v ATT AT&T 312Z891936-0411 04/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 05/09/11 262.28 TELEPHONE INVOICE TOTAL: 262.28 312ZB95841-0411 04/16/11 0/1 MONTLY CHARGES 82-000-62-00 5436 05/09/11 376.46 TELEPHONE INVOICE TOTAL: 376.46 VENDOR TOTAL: 638.74 AUTOBC AUTOMATIC BUILDING CONTROLS 101165 04/13/11 01 CHILLER NOT STARTING, REWIRED 82-000-62-00-5407 05/09/11 660.00 MAINTENANCE - BLDG/JANITOR 02 CHILLER START TO REMOTE SWITCH ** COMMENT ** INVOICE TOTAL: 660.00 VENDOR TOTAL: 660.00 BAKTAY BAKER & TAYLOR 2025536819 02/11/11 01 BOOKS 82-000-65-00-5836 05/09/11 81.31 BOOKS - ADULT INVOICE TOTAL: 81.31 -1- DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:52:11 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT-#- -- ------P_O_ # -- --DUE DATE- - -- - ITEM-AMT --------------------------------------------------------------------------- BAKTAY BAKER & TAYLOR 2025697681 03/29/11 01 BOOKS 82-000-65-00-5841 05/09/11 90.95 MEMORIALS/GIFTS INVOICE TOTAL: 90.95 2025710102 04/04/11 01 BOOKS 82-000-65-00-5836 05/09/11 83.78 BOOKS - ADULT INVOICE TOTAL: 83.78 2025711554 04/04/11 01 BOOKS 82-000-65-00-5837 05/09/11 414.63 BOOKS - JUVENILE INVOICE TOTAL: 414.63 2025715551 03/30/11 01 BOOKS 82-000-65-00-5838 05/09/11 53.99 BOOKS - AUDIO INVOICE TOTAL: 53.99 2025725982 04/07/11 01 BOOKS 82-000-65-00-5836 05/09/11 69.71 BOOKS - ADULT INVOICE TOTAL: 69.71 2025735918 04/05/11 01 BOOKS 82-000-65-00-5836 05/09/11 45.23 BOOKS - ADULT INVOICE TOTAL: 45.23 VENDOR TOTAL: 839.60' CALLONE` TTNITFD.COMMUNICATION SYSTEMS 1010-7980-0000-0411L 04/15/11 O1 MONTHLY CHARGES 82-000-62-00-5436 05/09/11 64.29 TELEPHONE INVOICE TOTAL: 64.29 VENDOR TOTAL: 64.29 CINTASFP CINTAS CORPORATION NO. 2 221969 04/14/11 01 APRIL EXTINGUISHER INSPECTION 82-000-62-00-5401 05/09/11 124.90 CONTRACT SERVICES INVOICE TOTAL: 124.90 VENDOR TOTAL: 124.90 -2-, DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 14:52:11 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------- COY CITY OF YORKVILLE 043011-LIB 04/30/11 01 APRIL HEALTH INSURANCE 82-000-50-00-5203 05/09/11 6,373.94 GROUP HEALTH INSURANCE 02 APRIL LIFE INSURANCE 82-000-50-00-5204 63.35 GROUP LIFE INSURANCE 03 APRIL DENTAL INSURANCE 82-000-50-00-5205 454.22 DENTAL & VISION ASSISTANCE 04 APRIL VISION INSURANCE 82-000-50-00-5205 59.05. DENTAL & VISION ASSISTANCE INVOICE TOTAL: 6,950.56 VENDOR TOTAL: 6,950.56 ILCENTRY ILLINOIS CENTURY NETWORK/ Tl133219 U4/19/11 01 COMMUNICATION CHARGES 82-000-75-00-7003 05/09/11 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 7.20 KONICAMI KONICA MINOLTA BUSINESS 217545454 04/04/11 01 COPIER CHARGES 82-000-62-00-5401 05/09/11 295.88 CONTRACT SERVICES INVOICE TOTAL: 295.88 217626299 04/18/11 01 COPIER CHARGES 82-000-62-00-5401 05/09/11 12.41 CONTRACT SERVICES INVOICE TOTAL: 12.41 VENDOR TOTAL: 308.29 MIDWTAPE MIDWEST TAPE 2478623 03/30/11 01 DVDS 82-000-65-00-5832 05/09/11 91.96 VIDEOS INVOICE TOTAL: 91.96k -3-, UNITED CITY OF YORKVILLE PAGE: 4 DATE: 05/02/11 DETAIL BOARD REPORT TIME: 14:52:11 ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/09/2011 INVOICE # INVOICE ITEM ACCOUNT # P.O. # DUE DATE ITEM AMT VENDOR # DATE # DESCRIPTION --------------------------------------------------- ------- MIDWTAPE MIDWEST TAPE 2478624 03/30/11 01 CDS 82-000-65-00-5843 05/09/11 31.98 CD'S / MUSIC INVOICE TOTAL: 31.98 2476625 03/30/11 01 AUDIO BOOKS 82-000-65-00-5838 05/09/11 69.98 BOOKS - AUDIO INVOICE TOTAL: 69.98 VENDOR TOTAL: 193.92 NICOR NICOR GAS 91-85-68-4012 8-0411 04/07/11 01 902 GAME FARM RD 82-000-62-00-5437 05/09/11 1,175.16 NICOR GAS INVOICE TOTAL: 1,175.16 VENDOR TOTAL: 1,175.16 PEREGRIN PEREGRINE, STIME, NEWMAN, 50089 0/19/11 O1 JANUARY - MARCH LEGAL SERVICES 82-000-61-00-5323 05/09/11 810.00 ATTORNEY INVOICE TOTAL: 810.00 VENDOR TOTAL: 810.00 PRAIRCAT PRAIRIECAT 04/01/11 O1 PRAIRIE CAT OPERATING CHARGE 82-000-75-00-7003 05/09/11 3,224.39 281 AUTOMATION INVOICE TOTAL: 3,224.3° VENDOR TOTAL: 3,224.35 THYSSEN THYSSENKRUPP ELEVATOR CORP 853680 05/01/11 01 MONTHLY ELEVATOR MAINTENANCE 82-000-62-00-5401 05/09/11 206.66 CONTRACT SERVICES INVOICE TOTAL: 206.66 VENDOR TOTAL: 206.66 -4- DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 14:52:11 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ TRICO TRICO MECHANICAL SERVICE GROUP 2542 04/14/11 01 FLUSH & FILL CHILLER SYSTEM 82-000-65-00-5842 05/09/11 5,430.00 BLDG - DEVELOPMENT FEES INVOICE TOTAL: 5,430.00 VENDOR TOTAL: 5,430.00 YORKACE YORKVILLE ACE & RADIO SHACK 137505 04/07/11 01 BATTERIES 82-000-65-00-5807 05/09/11 25.98 CUATODIAL SUPPLIES INVOICE TOTAL: 25.98 VENDOR TOTAL: 25.98 YORKPC YORKVILLE PC 914 04/29/11 01 APRIL ONSITE COMPUTER SERVICE 82-000-62-00-5401 05/09/11 740.00 CONTRACT SERVICES INVOICE TOTAL: 740.00 VENDOR TOTAL: 740.nn TOTAL ALL INVOICES: 21,522.69 -5- YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF MAY 0912011 FISCAL YEAR 10/11 Ending Bank Balances May June July August September October November December January February March April 2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011 *Money Market $192,587.35 $25,626.92 $449,476.67 $377,655.39 $418,762.79 $814,064.30 $778,808.41 $331,772.81 $237,848.62 $160,132.14 $56,888.56 $16,321.31 Account Building Development $326,306.92 $326,180.17 $325,670.27 $325,708.80 $328,247.23 $328,261.17 $331,699.68 $331,71377 $331,727.85 $332,490.58 $332,504.70 $332,518.82 Fees Checking $24,554.56 $23,122.45 $22,997.53 $23,627.47 $23,618.69 $23,064.17 $22,494.81 $23,498.22 $23,025.72 $24,075.70 $27,549.20 $1,893.03 Account Library Expansion $6,199.55 ACCOUNT CLOSED Project 2005 Month Total: $549,648.38 $374,929.54 $798,144.47 $726,991.66 $770,628.71 $1,165,389.64 $1,133,002.90 $686,984.80 $592,602.19 $516,698.42 $416,942.46 $350,733.16 PAYROLL 1ST PAY $21,539.70 $20,506.80 $21,299.84 $21,494.87 $21,926.59 $21,671.69 $22,554.31 $21,235.54 $18,910.60 $21,489.92 $21,873.29 $22,256.46 2ND PAY $22,612.56 $21,555.29 $20,065.12 $20,876.79 $20,839.96 $22,150.56 $21,820.00 $22,524.69 $23,166.68 $21,448.30 $22,856.79 $21,603.87 3RD PAY $22,125.36 1 $21,510.94 Month Total $44,152.26 $42,062.09 $41,364.96 $42,371.66 $42,766.55 $65,947.61 $44,374.31 1 $43,760.23 $42,077.28 $42,938.22 $44,730.08 $65,371.27 Sheet1 Librarian's Report April Circulation ADULTS YOUTH TOTAL Fiction 2012 5894 7906 Non-Fiction 1923 1881 3804 Audio Books 542 184 726 Audio Visual 397 383 780 Music CD's 309 46 355 Kits 20 Periodical 232 107 339 Sheet Music 9 9 Reference Book Dial-A-Story 200 200 PALS - Books sent to other libraries 1036 367 1403 Total Circulation 6460 9082 15542 Gain Over Previous Year Loss Over Previous Year 1164 PALS - Books sent to our library 1165 697 1862 Registration Adult 73 Juvenile 31 Non-Resident Taxpayer Non -Resident 1 Reciprocal 3 TOTAL 108 Items Added Adults Children Books Fiction 56 Books Non-Fiction 54 44 Audio Books 19 DVD's 41 8 Reference 4 Kits Sheet Music Periodical 115 Music CD 11 Total 300 152 452 Page 1 April Public Relations Articles—Photos - Kendall Country Record Meetings,Workshops Programs,Activities Number Attending Adult Programs Adult Book Discussion 2"d Thursday of each month Lunch Time Book Club 2"d Wednesday of each month 22 Friends Meeting Quilt Show 586 Dr Clarice Boswell 88 President and Mrs. Lincoln 77 Dick Popp—Diorama 9 Latasha Lehrer Children Programs Read with Paws! —6 Dogs, 6 Handlers 22 Toddler Time-9 programs 265 Open Story-time 21 PT Troopers Meeting 3 Programs—Holly Glinski 31 Daring Girl's Club 5 TAG-3 Teen Meetings 30 Patch Club—2 programs 16 Bed Time Story's 17 Book Club at CCIS - 3th Grade 5 programs 150 Tween Craft 3 Lap Sit 23 High School Visit(8 times) 120 After School Stories 6 Dave Rudolph—Children's Book Week Program 62 Patron Count 11028 Volunteers Teens Fox Valley Therapy Dogs Meeting Room Library-12 City-3 Rent2 Gifts and Memorials Yorkville Public Library Public Comment Policy 1. Public comments are permitted during the time designated on the meeting agenda. 2. The Board President may grant a request to address the Board during other portions of the meeting. 3. The Board President will determine the order in which speakers will be recognized. 4. Unless additional time is granted by the Board President,each person will be allowed a maximum of three minutes to speak. S. Each speaker shall provide his/her name address and group affiliation (if any). a. If more than one member from a group wishes to speak,the group must select one representative of the group to present the group's view. In such case,the representative will be allowed to speak for 5 minutes. 6. Comments should be brief and to the point. Personnel attacks on Library Board members or staff members will not be tolerated,nor will language that is considered offensive. 7. The Board will not take action on any items until the next Board meeting or later. 8. The Board President has the discretion to determine the length of time and the number of times a speaker may speak. 9. Members of the public will not be allowed to speak a second time until all members of the audience who wish to speak have been allowed to speak. 10. Minutes are a summary of the Board's discussion and action. Speaker requests to append written statements or correspondence to the minutes will not be honored; written materials presented to the Board will be included in the Library's files rather than the minutes. Adopted May 9, 2011