Library Board Packet 2011 05-09-11 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, May 9, 2011
902 Game Farm Road
7:00 P.M.
*REVISED: 5/5/11
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business
13. New Business *Public Comment Policy
14. Executive Session
For the discussion of minutes lawfully closed under this Act, whether for the
purposes of approval by the body of the minutes or semi-annual review of the
minutes as mandated by Section 2.06.
15. Adjournment
RAF
Yorkville Public Library
Board of Trustees
Monday, April 11, 2011
902 Game Farm Road
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Marianne Wilkinson-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-yes, Carol
LaChance-yes, Zach Frisch-yes, Sandy Lindblom-yes, Barb Johnson-yes.
Also present: Library Director Michelle Pfister
Recognition of Visitors—
Tony Scott-Kendall County Record, Tom Lindblom, Elsie Fischer, Gary Frisch, Russ
Walter, Rosemary Walter, Mariann Manthei-Friends of the Library
Amendments to the Agenda— None
Minutes— March 14, 2011
1. A portion of the sentence under"Amendments to the Agenda"will be removed.
It was decided that the Executive Minutes should be reviewed soon and Michelle
will research the time frame.
2. Under the Library Director's report, item#11 will be changed to correctly reflect
possible program cancellations.
3. Under Unfinished Business,Zach Frisch seconded the motion to purchase
motorized shades.
The minutes were approved as corrected on a motion by Sandy and second by Barb.
Voice vote unanimous approval.
Correspondence—
Michelle received a letter from the Secretary of State informing the Library that it has
been awarded a per capita grant of$17,230.83 that should arrive by July.
Public Comment— None
Staff Comment-- None
1
Report of the Treasurer
Financial Statement
Detail Board Report:
1. Pg 4, $442.50 invoice from Cannonball Mechanical for annual test/certification
for the back flow preventer system
2. Pg 5, Verne Henne invoices to be paid from building development fees
3. Pg 5, $2,289.50 invoice for wooden blinds, paid from building development fees
4. Pg 8,Nicor bill for$1,768.62
5. Pg 9, Inspection/test of wet system for fire protection
6. Total invoices of$31,492.01
Detail Revenue & Expense Report:
Revenue of$1,050 taken in for Library subscription cards was the only significant
revenue. The deficit spending was $80,971.73. The fiscal year to date revenue is
$1,328,507 while the budget projected is $2,158,985.
Cash Analysis Sheet:
The end of the month shows $56,888.56 in the Money Market account. Sandy spoke
with Finance Director Rob Fredrickson and he made an inter-fund transfer of building
development fees. This is shown as a reallocation of funds for April and will be paid back
when property taxes are received.
Guest Russ Walter commented that the YTD in the bond fund shows $20,000 less than
projected. Ms. Lindblom confirmed this.
Motion: Carol LaChance moved to pay the invoices in the amount of$31,492.01 and
payroll in the amount of$44,730.08. Zach Frisch seconded the motion.
Roll call vote: Wilkinson-yes, Johnson-yes, Lindblom-yes, Frisch-yes, LaChance-yes,
Allen-yes, Gaebler-yes, Gambro-yes. Unanimous approval.
Report of the Library Director
1. Michelle said this is Trustee Marianne Wilkinson's last meeting and she has been
on the board since 2001. She also served as Mrs. Santa Claus. The resignation is
effective May 1, 2011.
2. This is National Library Week
3. Circulation of 16,812
4. 85 new patrons added
5. 635 items added to collection.
6. Mariann Manthei reported on the quilt show. It was set up for I week and several
attended. The Lincoln program is coming. The "coupon lady"presented a show
that 95 people attended. The Library and Friends each paid half of the cost.
7. In March, 8,574 visitors came to the Library.
8. PALS changed their name to RAILS (Reaching Across the Illinois Library
System)
9. Another children's program is forthcoming.
2
City Council Liaison A replacement liaison will be needed.
Standing Committees—no reports
Unfinished Business
Building Update-
Tom Lindblom reported that last month a rep from the City's insurance company
conducted a safety inspection and insured all systems were working. The rep
recommended that the Library have a"hot"policy concerning the use of substances such
as welding material.
Trustee Allen made a motion to approve the "Controls for Hot Work" Policy as
presented. This was seconded by Barb Johnson. This was approved unanimously on a
voice vote and will be added to the Policy manual.
Tom also said a Trico rep will meet with him regarding switching to the cooling system
and a possible problem in the system.
2011/12 Revised Budget
Sandy Lindblom read a statement prepared by the Finance Committee. It detailed the
critical state of Library revenue and the recommendations for cutting costs. (See attached
statement).
Ms. Lindblom said that$675,000 (based on levy) is expected from real estate taxes at the
beginning of the budget year on May 1. She also detailed other expected revenue and
pointed out that investment earnings will be much less than expected. Total revenue is
projected at$736,950.
It was noted that the Board wishes to change the development fees to "Building and
Technology". $325,000 from building development funds will be temporarily transferred
to pay for operating expenses. When the real estate taxes are received,the money will be
transferred back.
Expenditures:
Salaries & Wages: The Finance Committee recommended keeping 5 full-time employees
plus the Library Director. The part-time staff budget will be cut back to $193,000 by
reducing hours and number of people. The maintenance person salary (Tom Lindblom)
will be reduced to zero.
Ms. Lindblom also said she had received a report from the Finance Director detailing
other cutbacks that can be made such as reductions in group health and life insurance and
a possible plan to increase the employee share paid for insurance.
Other suggested areas of cutbacks are: public relations, publishing/advertising,
telecommunications,postage/shipping, contractual services, possible reduced bonding
fees, legal services. Tom will investigate brokering for reduced gas costs. The
landscaping service will not be renewed and the City will do the maintenance.
3
Going forward, books will only be purchased with development fees.
In summary, Ms. Lindblom said expenditures would total $727,775 (without
development fees) and the total revenue would be $736,950.
Motion: Zach Frisch moved to adopt the revised 2011/2012 budget as presented. Gail
Gaebler seconded the motion. Discussion including keeping the Library open on
Sundays during the school year to have the least impact on patrons. It was also noted that
if the Board adopts this budget, the City Council still has to "accept"the budget. Ms.
Lindblom suggested a separate motion to approve the reduced hours since this would
directly affect patrons. It was also noted that meeting nights would move to the historic
wing.
Roll call vote: Gaebler-yes, Allen-no, LaChance-yes, Frisch-yes, Lindblom-yes,
Johnson-yes, Wilkinson-yes, Gambro-yes. Passed 7-1.
Mr. Allen stated he voted "no" due to concerns that some of the revenue sources might
not materialize. He felt the Library might be in the same financial position a year from
now without the expected revenue.
Motion: Ms. Gaebler moved and Mr. Frisch seconded to change hours of operation as
recommended. The motion was then amended with Ms. Gaebler adding the effective
date would be May 1. Zach Frisch also seconded this amendment. Unanimous voice
vote approval.
New Business:
Programming/Computer Class Policy
Ms. Gaebler said the Policy Committee recommends that the programming policy include
a fee for certain programs. They also recommend that all reservations for computer
classes be made in person at a cost of$10 with a library card and $20 with non-Yorkville
library card.
Motion: Barb Johnson moved and Zach Frisch seconded to accept the service policy and
computer class policy as written and presented. Unanimous voice vote approval.
Public Notice
Marianne Wilkinson and Zach Frisch moved and seconded, respectively, to accept the
Public Notices concerning meeting dates and Library holidays, as presented. Unanimous
voice vote approval.
Adjournment
Carol LaChance moved to adjourn and Gail Gaebler seconded. Meeting adjourned at
8:30pm.
Minutes respectfully submitted by
Marlys Young
4
DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 12 PERIODS ENDING APRIL 30, 2011
FISCAL FISCAL s
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 589,090.46 605,924.00 97.2
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0
82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 663,100.73 650,000.00 102.0
82-000-40-00-4010 PERSONAL PROPERTY TAX 1,050.00 6,461.91 5,000.00 129.2
---------------------------------------------------------------------------------
TOTAL TAXES 1, 050.00 1,258,653.10 2,059,985.00 61.1
LICENSES AND PERMITS
82-000-42-00-4211 DEVELOPMENT FEES - BU.ILDING 0.00 8,825.00 20,000.00 44.1
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 8,825.00 20,000.00 44.1
82-000-42-00-4260 COPY FEES 322.75 3,339.30 3,000.00 111.3
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1, 509.00 13,741.50 15,000.00 91.6
82-000-42-00-4262 EXAM PROCTORING 0.00 55.00 0.00 100.0
82-000-42-00-4270 PROGRAM FEES 36.00 36.00 0.00 100.0
82-000-42-00-4286 DVD RENTAL INCOME 446.00 4,131.00 0.00 100.0
82-000-42-00-4287 LIBRARY BLDG RENTAL 224.00 1,454.00 1, 000.00 145.4
---------------------------------------------------------------------------------
TOTAL LICENSES AND PERMITS 2, 537.75 40,406.80 59,000.00 68.4
FINES AND FORFEITS
82-000-43-00-4330 LIBRARY FINES 1, 176.85 14,161.24 9,000.00 157.3
---------------------------------------------------------------------------------
TOTAL FINES AND FORFEITS 1, 176.85 14,161.24 9,000.00 157.3
CHARGES FOR SERVICES
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0
82-000-44-00-4432 SALE OF BOOKS 0.00 300.15 500.00 60.0
82-000-44-00-4450 MEMORIALS 0.00 1,883.48 3,000.00 62.7
---------------------------------------------------------------------------------
TOTAL CHARGES FOR SERVICES 0.00 2,183.63 3,500.00 62.3
INVESTMENT EARNINGS
82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 17, 193.28 17, 500.00 98.2
DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 12 PERIODS ENDING APRIL 30, 2011
FISCAL FISCAL o
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------
TOTAL INVESTMENT EARNINGS 0.00 17,193.28 17, 500.00 98.2
REIMBURSEMENTS
82-000-46-00-4600 INVESTMENT INCOME 16.42 690.04 10,000.00 6.9
---------------------------------------------------------------------------------
TOTAL REIMBURSEMENTS . 16.42 690.04 10,000.00 6.9
TOTAL REVENUES: LIBRARY REVENUES 4,781.02 1,333,288.09 2,158,985.00 61.7
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 58,318.23 502,070.45 650,000.00 77.2
82-000-50-00-5203 GROUP HEALTH INSURANCE (236.06) 70,113.34 70,000.00 100.1
82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 1,136.85 2, 000.00 56.8
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 5,645.97 6,000.00 94.0
---------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 58, 698.79 578,966.61 728,000.00 79.5
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 3,222.00 5,000.00 64.4
82-000-61-00-5323 ATTORNEY 0.00 3,365.00 10,000.00 33.6
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 0.00 6,587.00 15,000.00 43.9
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 1,560.42 27,139.57 40,000.00 67.8
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 1, 936.22 20,715.03 30, 000.00 69.0
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,179.50 20,000.00 10.8
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,007.30 15,000.00 6.7
82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0
82-000-62-00-5436 TELEPHONE 706.01 8,351.58 8,000.00 104.3
82-000-62-00-5437 NICOR GAS 1,768.62 9,436.78 40,000.00 23.5
82-000-62-00-5438 DATABASE 0.00 3,888.42 15,000.00 25.9
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 5,971.27 72,718.18 176,000.00 41.3
DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 12 PERIODS ENDING APRIL 30, 2011
FISCAL FISCAL
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 138.00 7,353.80 15,000.00 49.0
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 949.10 5,000.00 18.9
82-000-64-00-5607 PUBLIC RELATIONS 112.33 112.33 2,000.00 5.6
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 93.00 4,000.00 2.3
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 250.33 8,508.23 26,000.00 32.7
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 0.00 6,705.34 144,561.00 4.6
82-000-65-00-5802 OFFICE SUPPLIES 408.69 5,048.57 15, 000.00 33.6
82-000-65-00-5806 LIBRARY SUPPLIES 0.00 3,735.61 15,000.00 24.9
82-000-65-00-5807 CUSTODIAL SUPPLIES 105.80 6, 968.63 20,000.00 34.8
82-000-65-00-5808 POSTAGE & SHIPPING 29.04 2, 104.49 2,500.00 84.1
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 130.00 2, 000.00 6.5
82-000-65-00-5826 MILEAGE 22.22 593.45 1,000.00 59.3
82-000-65-00-5832 VIDEOS 553.58 7,622.87 25,000.00 30.4
82-000-65-00-5834 LIBRARY PROGRAMMING 352.30 8,172.33 20,000.00 40.8
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 4,826.70 30,032.43 50,000.00 60.0
82-000-65-00-5837 BOOKS-JUVENILE 1, 109.73 40,298.25 50,000.00 80.5
82-000-65-00-5838 BOOKS-AUDIO 481.87 9,402.19 30,000.00 31.3
82-000-65-00-5839 BOOKS-REFERENCE 456.32 11,393.61 35,000.00 32.5
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 676.77 9,328.43 20,000.00 46.6
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1,531.50 3,000.00 51.0
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 8,501.68 27,992.88 20, 000.00 139.9
82-000-65-00-5843 CD'S/MUSIC 86.95 2,089.59 15,000.00 13.9
82-000-65-00-5844 MEETING ROOM 0.00 800.00 1,000.00 80.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 17,611.65 173,950.17 471,061.00 36.9
DEBT SERVICE
82-000-66-00-6012 2005B LIBRARY BOND 0.00 394,125.02 394,125.00 100.0
82 -000-66-00-6014 2006 LIBRARY BOND 0.00 211,800.00 211,800.00 100.0
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE 0.00 605,925.02 605,925.00 100.0
DATE: 05/03/2011 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:45:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 12 PERIODS ENDING APRIL 30, 2011
FISCAL FISCAL a
ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 2,642.25 22,044.19 22,000.00 100.2
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 4,410.79 37,801.88 55,000.00 68.7
---------------------------------------------------------------------------------
TOTAL RETIREMENT 7,053.04 59, 846.07 77,000.00 77.7
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 7,636.73 20,000.00 38.1
82-000-75-00-7003 AUTOMATION 7.20 45,335.01 40,000.00 113.3
82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0)
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 7.20 59,171.29 60,000.00 98.6
TOTAL EXPENSES: LIBRARY REVENUES 89,592.28 1,565,672.57 2,158,986.00 72.5
TOTAL FUND REVENUES 4,781.02 1,333,288.09 2,158,985.00 61.7
TOTAL FUND EXPENSES 89,592.28 1,565,672.57 2,158,986.00 72.5
FUND SURPLUS (DEFICIT) (84,811.26) (232,384.48) (1.00) 8448.0
DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:52:11 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 05/09/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
AAREN AAREN PEST CONTROL
15232 04/19/11 01 MONTHLY PEST CONTROL 82-000-62-00-5407 05/09/11 75.00
MAINTENANCE - BLDG/JANITOR
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00,
ABRAHAM ABRAHAM LINCOLN
08610 04/27/11 01 SEPTEMBER - OCTOBER KCR 82-000-64-00-5603 05/09/11 48.00
SUBSCRIPTIONS
02 SUBSCRIPTION ** COMMENT **
INVOICE TOTAL: 48.00
VENDOR TOTAL: 48.00v
ATT AT&T
312Z891936-0411 04/16/11 01 MONTHLY CHARGES 82-000-62-00-5436 05/09/11 262.28
TELEPHONE
INVOICE TOTAL: 262.28
312ZB95841-0411 04/16/11 0/1 MONTLY CHARGES 82-000-62-00 5436 05/09/11 376.46
TELEPHONE
INVOICE TOTAL: 376.46
VENDOR TOTAL: 638.74
AUTOBC AUTOMATIC BUILDING CONTROLS
101165 04/13/11 01 CHILLER NOT STARTING, REWIRED 82-000-62-00-5407 05/09/11 660.00
MAINTENANCE - BLDG/JANITOR
02 CHILLER START TO REMOTE SWITCH ** COMMENT **
INVOICE TOTAL: 660.00
VENDOR TOTAL: 660.00
BAKTAY BAKER & TAYLOR
2025536819 02/11/11 01 BOOKS 82-000-65-00-5836 05/09/11 81.31
BOOKS - ADULT
INVOICE TOTAL: 81.31
-1-
DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:52:11 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 05/09/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT-#- -- ------P_O_ # -- --DUE DATE- - -- - ITEM-AMT
---------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2025697681 03/29/11 01 BOOKS 82-000-65-00-5841 05/09/11 90.95
MEMORIALS/GIFTS
INVOICE TOTAL: 90.95
2025710102 04/04/11 01 BOOKS 82-000-65-00-5836 05/09/11 83.78
BOOKS - ADULT
INVOICE TOTAL: 83.78
2025711554 04/04/11 01 BOOKS 82-000-65-00-5837 05/09/11 414.63
BOOKS - JUVENILE
INVOICE TOTAL: 414.63
2025715551 03/30/11 01 BOOKS 82-000-65-00-5838 05/09/11 53.99
BOOKS - AUDIO
INVOICE TOTAL: 53.99
2025725982 04/07/11 01 BOOKS 82-000-65-00-5836 05/09/11 69.71
BOOKS - ADULT
INVOICE TOTAL: 69.71
2025735918 04/05/11 01 BOOKS 82-000-65-00-5836 05/09/11 45.23
BOOKS - ADULT
INVOICE TOTAL: 45.23
VENDOR TOTAL: 839.60'
CALLONE` TTNITFD.COMMUNICATION SYSTEMS
1010-7980-0000-0411L 04/15/11 O1 MONTHLY CHARGES 82-000-62-00-5436 05/09/11 64.29
TELEPHONE
INVOICE TOTAL: 64.29
VENDOR TOTAL: 64.29
CINTASFP CINTAS CORPORATION NO. 2
221969 04/14/11 01 APRIL EXTINGUISHER INSPECTION 82-000-62-00-5401 05/09/11 124.90
CONTRACT SERVICES
INVOICE TOTAL: 124.90
VENDOR TOTAL: 124.90
-2-,
DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 14:52:11 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 05/09/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
--------------------------------------------------------------------------------
COY CITY OF YORKVILLE
043011-LIB 04/30/11 01 APRIL HEALTH INSURANCE 82-000-50-00-5203 05/09/11 6,373.94
GROUP HEALTH INSURANCE
02 APRIL LIFE INSURANCE 82-000-50-00-5204 63.35
GROUP LIFE INSURANCE
03 APRIL DENTAL INSURANCE 82-000-50-00-5205 454.22
DENTAL & VISION ASSISTANCE
04 APRIL VISION INSURANCE 82-000-50-00-5205 59.05.
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 6,950.56
VENDOR TOTAL: 6,950.56
ILCENTRY ILLINOIS CENTURY NETWORK/
Tl133219 U4/19/11 01 COMMUNICATION CHARGES 82-000-75-00-7003 05/09/11 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
KONICAMI KONICA MINOLTA BUSINESS
217545454 04/04/11 01 COPIER CHARGES 82-000-62-00-5401 05/09/11 295.88
CONTRACT SERVICES
INVOICE TOTAL: 295.88
217626299 04/18/11 01 COPIER CHARGES 82-000-62-00-5401 05/09/11 12.41
CONTRACT SERVICES
INVOICE TOTAL: 12.41
VENDOR TOTAL: 308.29
MIDWTAPE MIDWEST TAPE
2478623 03/30/11 01 DVDS 82-000-65-00-5832 05/09/11 91.96
VIDEOS
INVOICE TOTAL: 91.96k
-3-,
UNITED CITY OF YORKVILLE PAGE: 4
DATE: 05/02/11
DETAIL BOARD REPORT
TIME: 14:52:11
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 05/09/2011
INVOICE # INVOICE ITEM
ACCOUNT # P.O. # DUE DATE ITEM AMT
VENDOR # DATE # DESCRIPTION
---------------------------------------------------
-------
MIDWTAPE MIDWEST TAPE
2478624 03/30/11 01 CDS 82-000-65-00-5843 05/09/11 31.98
CD'S / MUSIC
INVOICE TOTAL: 31.98
2476625 03/30/11 01 AUDIO BOOKS
82-000-65-00-5838 05/09/11 69.98
BOOKS - AUDIO
INVOICE TOTAL: 69.98
VENDOR TOTAL: 193.92
NICOR NICOR GAS
91-85-68-4012 8-0411 04/07/11 01 902 GAME FARM RD 82-000-62-00-5437 05/09/11 1,175.16 NICOR GAS
INVOICE TOTAL: 1,175.16
VENDOR TOTAL: 1,175.16
PEREGRIN PEREGRINE, STIME, NEWMAN,
50089 0/19/11 O1 JANUARY - MARCH LEGAL SERVICES 82-000-61-00-5323
05/09/11 810.00
ATTORNEY
INVOICE TOTAL: 810.00
VENDOR TOTAL: 810.00
PRAIRCAT PRAIRIECAT
04/01/11 O1 PRAIRIE CAT OPERATING CHARGE 82-000-75-00-7003 05/09/11 3,224.39
281 AUTOMATION
INVOICE TOTAL: 3,224.3°
VENDOR TOTAL: 3,224.35
THYSSEN THYSSENKRUPP ELEVATOR CORP
853680 05/01/11 01 MONTHLY ELEVATOR MAINTENANCE 82-000-62-00-5401
05/09/11 206.66
CONTRACT SERVICES
INVOICE TOTAL: 206.66
VENDOR TOTAL: 206.66
-4-
DATE: 05/02/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 14:52:11 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 05/09/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
TRICO TRICO MECHANICAL SERVICE GROUP
2542 04/14/11 01 FLUSH & FILL CHILLER SYSTEM 82-000-65-00-5842 05/09/11 5,430.00
BLDG - DEVELOPMENT FEES
INVOICE TOTAL: 5,430.00
VENDOR TOTAL: 5,430.00
YORKACE YORKVILLE ACE & RADIO SHACK
137505 04/07/11 01 BATTERIES 82-000-65-00-5807 05/09/11 25.98
CUATODIAL SUPPLIES
INVOICE TOTAL: 25.98
VENDOR TOTAL: 25.98
YORKPC YORKVILLE PC
914 04/29/11 01 APRIL ONSITE COMPUTER SERVICE 82-000-62-00-5401 05/09/11 740.00
CONTRACT SERVICES
INVOICE TOTAL: 740.00
VENDOR TOTAL: 740.nn
TOTAL ALL INVOICES: 21,522.69
-5-
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF MAY 0912011
FISCAL YEAR 10/11
Ending Bank Balances
May June July August September October November December January February March April
2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011
*Money
Market $192,587.35 $25,626.92 $449,476.67 $377,655.39 $418,762.79 $814,064.30 $778,808.41 $331,772.81 $237,848.62 $160,132.14 $56,888.56 $16,321.31
Account
Building
Development $326,306.92 $326,180.17 $325,670.27 $325,708.80 $328,247.23 $328,261.17 $331,699.68 $331,71377 $331,727.85 $332,490.58 $332,504.70 $332,518.82
Fees
Checking $24,554.56 $23,122.45 $22,997.53 $23,627.47 $23,618.69 $23,064.17 $22,494.81 $23,498.22 $23,025.72 $24,075.70 $27,549.20 $1,893.03
Account
Library
Expansion $6,199.55 ACCOUNT CLOSED
Project 2005
Month Total: $549,648.38 $374,929.54 $798,144.47 $726,991.66 $770,628.71 $1,165,389.64 $1,133,002.90 $686,984.80 $592,602.19 $516,698.42 $416,942.46 $350,733.16
PAYROLL
1ST PAY $21,539.70 $20,506.80 $21,299.84 $21,494.87 $21,926.59 $21,671.69 $22,554.31 $21,235.54 $18,910.60 $21,489.92 $21,873.29 $22,256.46
2ND PAY $22,612.56 $21,555.29 $20,065.12 $20,876.79 $20,839.96 $22,150.56 $21,820.00 $22,524.69 $23,166.68 $21,448.30 $22,856.79 $21,603.87
3RD PAY $22,125.36 1 $21,510.94
Month Total $44,152.26 $42,062.09 $41,364.96 $42,371.66 $42,766.55 $65,947.61 $44,374.31 1 $43,760.23 $42,077.28 $42,938.22 $44,730.08 $65,371.27
Sheet1
Librarian's Report
April
Circulation ADULTS YOUTH TOTAL
Fiction 2012 5894 7906
Non-Fiction 1923 1881 3804
Audio Books 542 184 726
Audio Visual 397 383 780
Music CD's 309 46 355
Kits 20
Periodical 232 107 339
Sheet Music 9 9
Reference Book
Dial-A-Story 200 200
PALS - Books sent to other libraries 1036 367 1403
Total Circulation 6460 9082 15542
Gain Over Previous Year
Loss Over Previous Year 1164
PALS - Books sent to our library 1165 697 1862
Registration
Adult 73
Juvenile 31
Non-Resident Taxpayer
Non -Resident 1
Reciprocal 3
TOTAL 108
Items Added Adults Children
Books Fiction 56
Books Non-Fiction 54 44
Audio Books 19
DVD's 41 8
Reference 4
Kits
Sheet Music
Periodical 115
Music CD 11
Total 300 152 452
Page 1
April
Public Relations Articles—Photos - Kendall Country Record
Meetings,Workshops
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2"d Thursday of each month
Lunch Time Book Club
2"d Wednesday of each month 22
Friends Meeting
Quilt Show 586
Dr Clarice Boswell 88
President and Mrs. Lincoln 77
Dick Popp—Diorama 9
Latasha Lehrer
Children Programs Read with Paws! —6 Dogs, 6 Handlers 22
Toddler Time-9 programs 265
Open Story-time 21
PT Troopers Meeting 3 Programs—Holly Glinski 31
Daring Girl's Club 5
TAG-3 Teen Meetings 30
Patch Club—2 programs 16
Bed Time Story's 17
Book Club at CCIS - 3th Grade 5 programs 150
Tween Craft 3
Lap Sit 23
High School Visit(8 times) 120
After School Stories 6
Dave Rudolph—Children's Book Week Program 62
Patron Count 11028
Volunteers
Teens
Fox Valley Therapy Dogs
Meeting Room Library-12 City-3 Rent2
Gifts and Memorials
Yorkville Public Library
Public Comment Policy
1. Public comments are permitted during the time designated on the meeting agenda.
2. The Board President may grant a request to address the Board during other portions
of the meeting.
3. The Board President will determine the order in which speakers will be recognized.
4. Unless additional time is granted by the Board President,each person will be allowed
a maximum of three minutes to speak.
S. Each speaker shall provide his/her name address and group affiliation (if any).
a. If more than one member from a group wishes to speak,the group must
select one representative of the group to present the group's view. In such
case,the representative will be allowed to speak for 5 minutes.
6. Comments should be brief and to the point. Personnel attacks on Library Board
members or staff members will not be tolerated,nor will language that is considered
offensive.
7. The Board will not take action on any items until the next Board meeting or later.
8. The Board President has the discretion to determine the length of time and the
number of times a speaker may speak.
9. Members of the public will not be allowed to speak a second time until all members of
the audience who wish to speak have been allowed to speak.
10. Minutes are a summary of the Board's discussion and action. Speaker requests to
append written statements or correspondence to the minutes will not be honored;
written materials presented to the Board will be included in the Library's files rather
than the minutes.
Adopted May 9, 2011