Library Board Packet 2011 06-13-11 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, June 13, 2011
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Library Hours
13. New Business Bonding of Trustees/Director
Development Fee Expenditures
New Ordinance for Building Development Fees
Nomination of Officers
State Report
2010/11 Inventory
14. Executive Session
For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of the
public body or against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, May 9, 2011
902 Game Farm Road —Library Historic Wing
7:00pm
The meeting was called to order at 7:OOpm by President Beth Gambro.
Roll Call:
Frisch-absent, Lindblom-yes, Johnson-yes, Gambro-yes, Gaebler-yes,Allen-yes,
LaChance-yes
Also present: Library Director Michelle Pfister
Recognition of Visitors—
Bart Olson-City Administrator, Mariann Manthei-Friends of the Library, Tom Lindblom,
Jo Ann Gryder, Russ Walter, Jill Duchnowski-Yorkville Patch
Amendments to the Agenda— None
Minutes—April 11, 2011
The minutes were approved on a motion by Barb Johnson and second by Carol
LaChance. Approved unanimously by voice vote.
Correspondence— None
Public Comment— None
Staff Comment— None
Report of the Treasurer
Financial Statement
Detailed Revenue and Expense Report:
This report represents the end of the fiscal year. Treasurer Lindblom said some property
tax money was received, library cards totaled about$1,500 and fines were $1,176.85 for
total revenue of$4,781.02.
Detail Board Report:
Ms. Lindblom noted that the total expenses were$89,592.28 for the month. The fiscal
year to date spent was $232,384.48 more than revenue taken in.
1
It was also noted that the carryover money expected was not received. However, Mr.
Olson pointed out that carryover is not shown in a budget.
Sandy stated that in the past she had requested that the Money Market account be broken
into the 3 components of that account for a more accurate picture of the operating funds.
For tracking purposes, she will work with the Finance Director to change this.
The $800,000 thought to be part of the Library funds was incorrect and Ms. Johnson
asked how a situation like this could be avoided in the future. Bart introduced a
worksheet he developed that showed"operations only" and "operations with capital fees
and bond payments"to provide more accurate reporting of the money being spent. Bart
will send a report to Michelle each month and he or Finance Director Rob Fredrickson
will attend Library meetings. To avoid future mistakes, Bart also said more accurate
audit reporting is needed, more up to date Fund Balance numbers are needed to show
expenditures and forecasting must be done. Olson noted there was $300,000 in impact
fees,but the committee said they were not told the money was impact fees. The Board
said they were told there was a savings account in addition in the amount of$500,000.
In another matter, Ms. Lindblom said she had been informed that approximately $7,000 a
month will be received from the City for a mistake on health insurance for FY 2010-
2011.
It was noted that more revenue was taken in than was budgeted for 2010-2011, partly due
to more real estate taxes and library fines.
Ms. Lindblom stated that the Finance Director placed building development fee numbers
as an expense on the Cash Analysis sheet. Essentially the Board is borrowing against that
number to pay the bonds until the tax money is received.
Payment of Bills
Treasurer Lindblom briefly discussed some of the invoices for the month and stated the
total of the invoices is $21,522.69. Payroll for the month is $65,371.27.
Motion: A motion was made by Barb Johnson and seconded by Carol LaChance to pay
the invoices in amount of$21,522.69 and payroll in the amount of$65,371.27.
Roll call vote: Lindblom-yes, Johnson-yes, Gambro-yes, Gaebler-yes, Allen-yes,
LaChance-yes. Passed unanimously.
Chairman Gambro suggested holding Finance Committee meetings twice a year to
review the budget numbers. Administrator Olson will be invited and all Board members
are encouraged to attend as well. Director Pfister suggested holding this meeting after
the receipt of the property taxes and August and November were the suggested months.
The Finance Committee will meet in August at 6pm prior to the regular Board meeting.
2
Report of the Library Director
Library Director Pfister reported the following for April:
1. Circulation of 15,542
2. 108 new patrons
3. 452 new items
4. The Library Book Clubs visited Anderson Book Store to meet an author
5. Mariann Manthei reported many positive comments on the quilt show. A bus trip
to Chicago was cancelled due to lack of participants. The Friends will hold a
book sale on September 3 &4th. They also gave the Library $1,000 for books.
They will also make handmade items to sell to raise money. Positive feedback
was received on the "coupon lady" and she might be invited again with possible
cover charge of$5.00.
6. Library had several kids programs
7. Have summer reading program for adults
8. Program "Threads and More"needlecraft club meets first Tuesday each month
9. "Variety Hour"will be presented by pre-teens on May 14 at 1pm
10. Have finished 2 interviews for the "Remembering Yesterday" and info is on
CD's.
Standing Committees
Personnel
Barb Johnson reported the Personnel Committee met prior to this meeting with a report to
come at the next Board meeting.
New Business
Public Comment Policy
Ms. Pfister received a letter from the Library Attorney stating that the Library must have
a Public Comment Policy. A copy of the policy was included in the agenda packet. A
misspelling in item#6 will be corrected.
Motion: Gail Gaebler moved and Barb Johnson seconded to approve the Public
Comment Policy. It was approved unanimously by voice vote.
This Policy will be placed under"Rules of Conduct"in the policy book.
In another matter, it was noted that Board elections are coming in July with nominations
being made in June.
Guest Russ Walter brought another matter to the Board's attention and said some
language was written in 2005-2006 stating that development fees could be partially used
to repay bonds. He thought the City or Michelle would have the document
Ms. Lindblom said there is to be a new ordinance stipulating that development fees could
be used for technology. This item will be placed back on the agenda under Unfinished
Business and it was noted that any items requiring votes must be on the agenda also.
3
It was stated that 2 parents had shared complaints about the new Library hours saying
they were not long enough.
Executive Session
At 8:25pm, Ms. Johnson made a motion to move to Executive Session and Gail
seconded, to review Executive Session minutes. Voice vote approval.
The regular meeting resumed at 8:30 with roll call being taken:
Lindblom-yes, Johnson-yes, Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes.
Motion: A motion was made by Ms. Lindblom to keep the Executive Session minutes
sealed including those previously reviewed (2006 through 2011)packet#1 and#2. Bob
Allen seconded the motion. Voice vote approval.
Adiournment
Bob Allen moved and Carol LaChance seconded to adjourn the meeting. Adjourned at
8:35pm.
Respectfully submitted by
Marlys Young
4
DATE: 06/07/2011 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:29:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 12
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 1 PERIODS ENDING MAY 31, 2011
FISCAL FISCAL
ACCOUNT MAY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
REVENUES
TAXES
82-000-40-00-4005 PROPERTY TAXES-LIBRARY 108,834.63 108,834.63 675,000.00 16.1
82-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 115,416.15 115,416.15 720,800.00 16.0
---------------------------------------------------------------------------------
TOTAL TAXES 224,250.78 224,250.78 1,395,800.00 16.0
INTERGOVERNMENTAL
82-000-41-00-4120 PERSONAL PROPERTY TAX 0.00 0.00 5,000.00 0.0
82-000-41-00-4170 STATE GRANTS 0.00 0.00 13,500.00 0.0
---------------------------------------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 0.00 18,500.00 0.0
LICENSES AND PERMITS
82-000-42-00-4211 DEVELOPMENT FEES - BOOKS 875.00 875.00 0.00 100.0
82-000-42-00-4212 DEVELOPMENT FEES - BUILDING 875.00 875.00 0.00 100.0
82-000-42-00-4214 DEVELOPMENT FEES 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL LICENSES AND PERMITS 1,750.00 1,750.00 0.00 100.0
FINES AND FORFEITS
82-000-43-00-4330 LIBRARY FINES 1,396.70 1,396.70 20,000.00 6.9
---------------------------------------------------------------------------------
TOTAL FINES AND FORFEITS 1,396.70 1,396.70 20,000.00 6.9
CHARGES FOR SERVICES
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,305.98 1,305.98 17,000.00 7.6
82-000-44-00-4422 COPY FEES 320.00 320.00 3,500.00 9.1
82-000-44-00-4440 PROGRAM FEES 20.00 20.00 0.00 100.0
---------------------------------------------------------------------------------
TOTAL CHARGES FOR SERVICES 1,645.98 1,645.98 20,500.00 8.0
INVESTMENT EARNINGS
82-000-45-00-4500 INVESTMENT EARNINGS 13.98 13.98 2,000.00 0.6
---------------------------------------------------------------------------------
TOTAL INVESTMENT EARNINGS 13.98 13.98 2,000.00 0.6
DATE: 06/07/2011 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:29:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 12
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 1 PERIODS ENDING MAY 31, 2011
FISCAL FISCAL o
ACCOUNT MAY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
REIMBURSEMENTS
82-000-46-00-4682 REIMBURSEMENT-INSURANCE 0.00 0.00 0.00 0.0
82-000-46-00-4690 REIMBURSEMENT-MISCELLANEOUS 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL REIMBURSEMENTS 0.00 0.00 0.00 0.0
MISCELLANEOUS
82-000-48-00-4820 RENTAL INCOME 111.00 111.00 2,500.00 4.4
82-000-48-00-4824 DVD RENTAL INCOME 440.50 440.50 0.00 100.0
82-000-48-00-4832 MEMORIALS 1, 000.00 1,000.00 3,500.00 28.5
82-000-48-00-4850 MISCELLANEOUS INCOME 7.00 7.00 0.00 100.0
82-000-48-00-4881 SALE OF BOOKS 0.00 0.00 500.00 0.0
---------------------------------------------------------------------------------
TOTAL MISCELLANEOUS 1,558.50 1,558.50 6,500.00 23.9
TOTAL REVENUES: LIBRARY REVENUES 230,615.94 230,615.94 1,463,300.00 15.7
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5203 GROUP HEALTH INSURANCE 0.00 0.00 0.00 0.0
82-000-50-00-5204 GROUP LIFE INSURANCE 0.00 0.00 0.00 0.0
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 0.00 0.00 0.00 0.0
PROFESSIONAL SERVICES
82-000-61-00-5323 ATTORNEY 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 0.00 0.00 0.00 0.0
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 0.00 0.00 0.00 0.0
82-000-62-00-5407 MAINTENANCE - BLDG/JANITORIAL 0.00 0.00 0.00 0.0
82-000-62-00-5436 TELEPHONE 0.00 0.00 0.00 0.0
82-000-62-00-5437 NICOR GAS 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.0
DATE: 06/07/2011 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:29:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 12
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 1 PERIODS ENDING MAY 31, 2011
FISCAL FISCAL °s
ACCOUNT MAY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY REVENUES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 0.00 0.00 0.00 0.0
OPERATIONS
82-000-65-00-5807 CUATODIAL SUPPLIES 0.00 0.00 0.00 0.0
82-000-65-00-5832 VIDEOS 0.00 0.00 0.00 0.0
82-000-65-00-5836 BOOKS - ADULT 0.00 0.00 0.00 0.0
82-000-65-00-5837 BOOKS - JUVENILE 0.00 0.00 0.00 0.0
82-000-65-00-5838 BOOKS - AUDIO 0.00 0.00 0.00 0.0
82-000-65-00-5840 BOOKS - DEVELOPMENT FEES 0.00 0.00 0.00 0.0
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 0.00 0.00 0.0
82-000-65-00-5842 BLDG - DEVELOPMENT FEES 0.00 0.00 0.00 0.0
82-000-65-00-5843 CD'S / MUSIC 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 0.00 0.00 0.00 0.0
CAPITAL OUTLAY
82-000-75-00-7003 AUTOMATION 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.0
TOTAL EXPENSES: LIBRARY REVENUES 0.00 0.00 0.00 0.0
LIBRARY EXPENDITURES
EXPENSES
SALARIES
82-820-50-00-5010 SALARIES & WAGES 34,823.56 34,823.56 475,000.00 7.3
---------------------------------------------------------------------------------
TOTAL SALARIES 34,823.56 34,823.56 475,000.00 7.3
BENEFITS
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,774.63 1,774.63 22,500.00 7.8
82-820-52-00-5214 FICA CONTRIBUTION 2,608.48 2,608.48 40,000.00 6.5
DATE: 06/07/2011 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 11:29:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 12
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 1 PERIODS ENDING MAY 31, 2011
FISCAL FISCAL o
ACCOUNT MAY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY EXPENDITURES
EXPENSES
$ENEFITS
82-820-52-00-5216 GROUP HEALTH INSURANCE 0.00 0.00 70,000.00 0.0
82-820-52-00-5222 GROUP LIFE INSURANCE 0.00 0.00 2,000.00 0.0
82-820-52-00-5223 DENTAL & VISION INSURANCE 0.00 0.00 6,000.00 0.0
---------------------------------------------------------------------------------
TOTAL BENEFITS 4,383.11 4,383.11 140,500.00 3.1
CONTRACTUAL SERVICES
82-820-54-00-5412 TRAINING & CONFERENCES 0.00 0.00 800.00 0.0
82-820-54-00-5415 TRAVEL & LODGING 0.00 0.00 500.00 0.0
82-820-54-00-5423 PUBLIC RELATIONS 0.00 0.00 1,000.00 0.0
82-820-54-00-5426 PUBLISHING & ADVERTISING 0.00 0.00 500.00 0.0
82-820-54-00-5440 TELECOMMUNICATIONS 0.00 0.00 5,000.00 0.0
82-820-54-00-5452 POSTAGE & SHIPPING 0.00 0.00 2,000.00 0.0
82-820-54-00-5460 DUES & SUBSCRIPTIONS 0.00 0.00 20,000.00 0.0
82-820-54-00-5462 PROFESSIONAL SERVICES 0.00 0.00 44,000.00 0.0
82-820-54-00-5466 LEGAL SERVICES 0.00 0.00 5,000.00 0.0
82-820-54-00-5480 UTILITIES 0.00 0.00 15,000.00 0.0
82-820-54-00-5485 RENTAL & LEASE PURCHASE 0.00 0.00 3,000.00 0.0
82-820-54-00-5489 BUILDING - DEVELOPMENT FEES 0.00 0.00 0.00 0.0
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 0.00 0.00 20,000.00 0.0
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 0.00 0.00 116,800.00 0.0
SUPPLIES
82-820-56-00-5600 WEARING APPAREL 0.00 0.00 0.00 0.0
82-820-56-00-5610 OFFICE SUPPLIES 0.00 0.00 10,000.00 0.0
82-820-56-00-5620 OPERATING SUPPLIES 0.00 0.00 16,000.00 0.0
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 0.00 0.00 2,000.00 0.0
82-820-56-00-5640 REPAIR & MAINTENANCE 0.00 0.00 3,000.00 0.0
82-820-56-00-5670 COMMUNITY RELATIONS 0.00 0.00 10,000.00 0.0
82-820-56-00-5676 EMPLOYEE RECOGNITION 0.00 0.00 0.00 0.0
82-820-56-00-5680 ADULT BOOKS 0.00 0.00 15,000.00 0.0
82-820-56-00-5681 JUVENILE BOOKS 0.00 0.00 30, 000.00 0.0
82-820-56-00-5682 REFERENCE BOOKS 0.00 0.00 20,000.00 0.0
82-820-56-00-5683 AUDIO BOOKS 0.00 0.00 5,000.00 0.0
DATE: 06/07/2011 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 11:29:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 12
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 1 PERIODS ENDING MAY 31, 2011
FISCAL FISCAL e
ACCOUNT MAY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
LIBRARY EXPENDITURES
EXPENSES
SUPPLIES
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC 0.00 0.00 3,000.00 0.0
82-820-56-00-5685 VIDEOS 0.00 0.00 5,000.00 0.0
82-820-56-00-5686 BOOKS-DEVELOPMENT FEES 0.00 0.00 0.00 0.0
82-820-56-00-5698 MEMORIALS & GIFTS 0.00 0.00 3,500.00 0.0
82-820-56-00-5699 MISCELLANEOUS 0.00 0.00 1,000.00 0.0
---------------------------------------------------------------------------------
TOTAL SUPPLIES 0.00 0.00 123,500.00 0.0
CONTINGENCIES
82-820-70-00-7799 CONTINGENCIES 0.00 0.00 10,000.00 0.0
---------------------------------------------------------------------------------
TOTAL CONTINGENCIES 0.00 0.00 10,000.00 0.0
DEBT SERVICE - 2005B BOND
82-820-83-00-8000 PRINCIPLE PAYMENT 0.00 0.00 175,000.00 0.0
82-820-83-00-8050 INTEREST PAYMENT 0.00 0.00 316,125.00 0.0
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE - 2005B BOND 0.00 0.00 491,125.00 0.0
DEBT SERVICE - 2006 BOND
82-820-84-00-8000 PRINCIPLE PAYMENT 0.00 0.00 175,000.00 0.0
82-820-84-00-8050 INTEREST PAYMENT 0.00 0.00 54,675.00 0.0
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE - 2006 BOND 0.00 0.00 229,675.00 0.0
TOTAL EXPENSES: LIBRARY EXPENDITURES 39,206.67 39,206.67 1,586,600.00 2.4
TOTAL FUND REVENUES 230,615.94 230,615.94 1,463,300.00 15.7
TOTAL FUND EXPENSES 39,206.67 39,206.67 1,586,600.00 2.4
FUND SURPLUS (DEFICIT) 191,409.27 191,409.27 (123,300.00) (155.2)
DATE: 06/07/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:45:03 DETAIL BOARD REPORT FISCAL YEAR 10/11
ID: AP441000_WOW
INVOICES DUE ON/BEFORE 06/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
I434453CM 05/25/11 01 RETURNED BOOK CREDIT 82-000-65-00-5840 06/13/11 -20.50
BOOKS - DEVELOPMENT FEES
INVOICE TOTAL: -20.50
I51270840 04/15/11 01 BOOKS 82-000-65-00-5840 06/13/11 22.16
BOOKS - DEVELOPMENT FEES
INVOICE TOTAL: 22.16
I52456420 04/22/11 01 BOOKS 82-000-65-00-5840 06/13/11 12.56
BOOKS - DEVELOPMENT FEES
INVOICE TOTAL: 12.56
VENDOR TOTAL: 14.22
HENNE VERNE HENNE CONSTR. &
28637 04/28/11 01 EMERGENCY SERVICE CALL IN 82-000-62-00-5407 06/13/11 360.00
MAINTENANCE - BLDG/JANITOR
02 RELATION TO LIGHTING PROBLEMS ** COMMENT **
INVOICE TOTAL: 360.00
28992 04/29/11 01 BALLASTS, LIGHT COVERS FOR 82-000-62-00-5407 06/13/11 378.00
MAINTENANCE - BLDG/JANITOR
02 PICTURES ** COMMENT **
INVOICE TOTAL: 378.00
VENDOR TOTAL: 738.00
KONICAMI KONICA MINOLTA BUSINESS
217889188 05/18/11 01 COPIER CHARGES 82-000-62-00-5401 06/13/11 10.35
CONTRACT SERVICES
INVOICE TOTAL: 10.35
VENDOR TOTAL: 10.35
NICOR NICOR GAS
DATE: 06/07/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:45:03 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
NICOR NICOR GAS
91-85-68-4012 8-0511 05/06/11 01 902 GAME FARM RD 82-000-62-00-5437 06/13/11 871.64
NICOR GAS
INVOICE TOTAL: 871.64
VENDOR TOTAL: 871.64
YOUNGM MARLYS J. YOUNG
041111 04/11/11 01 APRIL 11 MEETING MINUTES 82-000-62-00-5401 06/13/11 72.50
CONTRACT SERVICES
INVOICE TOTAL: 72.50
VENDOR TOTAL: 72.50
TOTAL ALL INVOICES: 1,706.73.
DATE: 06/07/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:00:54 DETAIL BOARD REPORT
ID: AP441000.WOW FISCAL YEAR 11/12
INVOICES DUE ON/BEFORE 06/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
AAREN AAREN PEST CONTROL
15309 05/29/11 01 MONTHLY PEST CONTROL 82-820-54-00-5462 06/13/11 75.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
ATT AT&T
312Z891936-0511 05/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 06/13/11 262.28
TELECOMMUNICATIONS
INVOICE TOTAL: 262.28
312ZB95841-0511 05/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 06/13/11 366.92
TELECOMMUNICATIONS
INVOICE TOTAL: 366.92
VENDOR TOTAL: 629.20
ATTDATA AT & T DATACOMM, INC
482-033948 08/09/11 01 ANNUAL MAINTENANCE RENEWAL 82-820-54-00-5462 06/13/11 1,260.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 1,260.00
VENDOR TOTAL: 1,260.00
BNYMGLOB THE BANK OF NEW YORK MELLON
YORKLIB06-051311 05/13/11 01 INTEREST PAYMENT 82-820-84-00-8050 06/13/11 27,337.50
INTEREST PAYMENT
INVOICE TOTAL: 27,337.50
YRKVILLIB05B-0511 05/13/11 01 INTEREST PAYMENT 82-820-83-00-8050 06/13/11 158,062.51
INTEREST PAYMENT
INVOICE TOTAL: 158,062.51
VENDOR TOTAL: 185,400.01
CALLONE UNITED COMMUNICATION SYSTEMS
DATE: 06/07/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:00:54 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------•------------------------------------------------------
CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0511L 05/15/11 01 MONTHLY CHARGES 82-820-54-00-5440 06/13/11 64.51
TELECOMMUNICATIONS
INVOICE TOTAL: 64.51
VENDOR TOTAL: 64.51
CAMBRIA CAMBRIA SALES COMPANY INC.
31167 05/09/11 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 06/13/11 161.93
OPERATING SUPPLIES
02 GLOVES ** COMMENT **
INVOICE TOTAL: 161.93
31203 05/18/11 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 06/13/11 469.34
OPERATING SUPPLIES
02 GARBAGE LINERS, BLEACH, GLOVES ** COMMENT **
INVOICE TOTAL: 469.34
VENDOR TOTAL: 631.27
COY CITY OF YORKVILLE
1124173-OL 05/04/11 01 COPY PAPER 82-820-56-00-5610 06/13/11 88.50
OFFICE SUPPLIES
INVOICE TOTAL: 88.50
VENDOR TOTAL: 88.50
ILCENTRY ILLINOIS CENTURY NETWORK/
T1137179 05/16/11 01 COMMUNICATION CHARGES 82-820-54-00-5462 06/13/11 7.20
PROFESSIONAL SERVICES
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
INDECOR INDECOR CONTRACT WINDOW
27318 05/26/11 01 PRESENTATION ROOM SHADES 82-820-54-00-5489 06/13/11 3,130.00
BUILDING - DEVELOPMENT FEE
INVOICE TOTAL: 3,130.00
VENDOR TOTAL: 3,130.00
DATE: 06/07/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:00:54 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
JEWEL JEWEL
052511 05/25/11 01 SUMMER READING PROGRAMMING 82-820-70-00-7799 06/13/11 162.26
CONTINGENCIES
02 SUPPLIES ** COMMENT **
INVOICE TOTAL: 162.26
VENDOR TOTAL: 162.26
KENPRINT ANNETTE M. POWELL
18359L 05/19/11 01 LIBRARY BOARD AP CHECKS 82-820-56-00-5610 06/13/11 93.85
OFFICE SUPPLIES
INVOICE TOTAL: 93.85
VENDOR TOTAL: 93.85
OFFWORK OFFICE WORKS
189345 05/02/11 01 INK CARTRIDGES, TONER, PAPER 82-820-56-00-5610 06/13/11 787.84
OFFICE SUPPLIES
INVOICE TOTAL: 787.84
VENDOR TOTAL: 787.84
THYSSEN THYSSENKRUPP ELEVATOR CORP
879933 06/01/11 01 JUNE ELEVATOR MAINTENANCE 82-820-54-00-5462 06/13/11 206.66
PROFESSIONAL SERVICES
INVOICE TOTAL: 206.66
VENDOR TOTAL: 206.66
TRICO TRICO MECHANICAL SERVICE GROUP
2554 05/21/11 01 REPAIR LEAK IN COPPER TUBING 82-820-54-00-5462 06/13/11 157.50
PROFESSIONAL SERVICES
INVOICE TOTAL: 157.50
VENDOR TOTAL: 157.50
WAREHOUS WAREHOUSE DIRECT
DATE: 06/07/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 11:00:54 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P_O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
WAREHOUS WAREHOUSE DIRECT
1124521-0 05/04/11 01 PAPER, RUBBERBANDS, PENS 82-820-56-00-5610 06/13/11 82.44
OFFICE SUPPLIES
INVOICE TOTAL: 82.44
VENDOR TOTAL: 82.44
YORKGF YORKVILLE GENERAL FUND
053111-LIB 05/31/11 01 MAY HEALTH INSURANCE 82-820-52-00-5216 06/13/11 7,295.00
GROUP HEALTH INSURANCE
02 MAY LIFE INSURANCE 82-820-52-00-5222 63.35
GROUP LIFE INSURANCE
03 MAY DENTAL INSURANCE 82-820-52-00-5223 517.12
DENTAL & VISION INSURANCE
04 MAY VISION INSURANCE 82-820-52-00-5223 58.37
DENTAL & VISION INSURANCE
INVOICE TOTAL: 7,933.84
VENDOR TOTAL: 7, 933.84
TOTAL ALL INVOICES: 200,710.08
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF_JUNE 6, 2011
FISCAL YEAR 11/12
Ending Bank Balances
May June July August September October November December January February March April
2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012
*Money
Market $225,320.07
Account
Building
Development $293,406.46
Fees
Checking $1,740.71
Account
Month Total: $520,467.24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
1ST PAY $20,062.60
2ND PAY $19,144.07
3RD PAY
Month Total $39,206.67 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sheet1
Librarian's Report
May
Circulation ADULTS YOUTH TOTAL
Fiction 1994 4218 6212
Non-Fiction 1464 1273
Audio Books 544 157 701
Audio Visual 394 317 711
Music CD's 264 51
Kits 17
Periodical 168 59 227
Sheet Music 2
Reference Book 0
Dial-A-Story 0
PALS- Books sent to other libraries 885 272 �-
Total Circulation 5715 6364 12079
Gain Over Previous Year '-
Loss Over Previous Year 2645
PALS- Books sent to our library 1283 588 1871
Registration
Adult 65
Juvenile 15
Non-Resident Taxpayer 1
Non -Resident 12
Reciprocal 2
TOTAL 95
Items Added Adults Children
Books Fiction 8 30"
Books Non-Fiction 11 39
Audio Books 3
DVD's 30 4
Reference 2
Kits
Sheet Music
Periodical 88 25
Music CD 4
Total 146 101 247
Page 1
May
Public Relations Articles—Photos - Kendall Country Record
Meetings,Workshops Circulation-PALS -Iwanski
Webinar on Ancestry Library Edition-4 staff
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2"d Thursday of each month 22
Lunch Time Book Club
2"d Wednesday of each month 10
Friends Meeting 9
Threads and More 12
Children Programs Read with Paws! —6 Dogs, 6 Handlers 20
Toddler Time-9 programs 206
Open Storytime 20
PT Troopers Meeting —Holly Glinski 16
PT Troopers Talent Show 40
TAG-3 Teen Meetings 30
Bed Time Story's 25
Teen Meetings (5 times) 53
Lap Sit 20
High School Visit(4 times) 108
Two Rivers Head Start Visit 36
YGS 3th Grade Visit 51
Patron Count 6928
Volunteers Fox Valley Therapy Dogs
Karina Godinez
Eleni and Magda Filippi
Teens
Meeting Room Library-5 City-1 Rent-1
Gifts and Memorials Yorkville Lions Club $250.00