Library Board Packet 2011 09-12-11 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, September 12, 2011
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Ordinance for Building Development Fees
Intergovernmental Agreement
13. New Business Levy
Disaster Plan Update
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of the
public body or against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, August 8, 2011
902 Game Farm Road—Library Historic Wing
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Gail
Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes,Judy Somerlot-yes
Also present: Library Director Michelle Pfister
Recognition of Visitors–
Carlo Colosimo, City Council Liaison
Mariann Manthei, Friends of the Library
Rob Fredrickson, Director of Finance
Amendments to the Agenda– None
Minutes–July 11, 2011
President Gambro noted a change under the heading of"Correspondence"—the word
"committee" should be changed to "Board". Ms. Johnson moved and Ms. Gryder
seconded the motion to approve as amended. Voice vote approval.
Correspondence– None
Public Comment– None
Staff Comment– None
Report of the Treasurer
President Gambro stated that the Finance committee met prior to the regular Board
meeting. All Trustees and Liaison Carlo Colosimo attended both the committee and
regular meeting.
Budget Report
Treasurer Lindblom noted that the library subscription cards decreased about half of what
they have been and said this should be monitored. Ms. Pfister commented she had not
received any complaints about the current cost of$175. DVD rental fees were also down
and Ms. LaChance said some patrons obtain them free from other libraries.
1
Detail Board Report
President Gambro noted differing amounts for"memorial and gifts" on the Board Report
and the report provided by the Finance Director. In part, this is due to different
preparation dates and also possible re-classification of funds.
Ms. Lindblom also reported the following:
1. Page 1: $374.50 to Bank of New York: flat fee to administer bonds for the year
2. Page 2: Castle Insurance, $456: bond for entire Board of Trustees
3. Page 2: $862 fee for automation/ILINET. All libraries are part of this and it
allows libraries to obtain books for patrons. Postage is charged when books are
sent to patrons, but not to libraries. The number of books sent and also received is
about equal.
4. Page 3: $3,000 RAILS quarterly fee
5. Page 4: $450 for IT services
6. Total of invoices for month: $8,182
Financial Statement
1. At this point,the bond payments are still included in the Money Market account
2. The total payroll is $37,442.49
Payment of Bills
Motion: Ms. Johnson made a motion to pay the bills in the amount of$8,182 and the
payroll of$37,442.49. Ms. Gryder seconded this motion.
Roll call: Johnson-yes, Gryder-yes, Gaebler-yes, Allen-yes, LaChance-yes, Chacon-yes,
Somerlot-yes, Lindblom-yes, Gambro-yes. Unanimous vote.
Report of the Library Director
Statistics
1. 117,470 items circulated
2. 138 patrons added
3. 242 items added to collection
4. Library Director participated in on-line meeting of directors from RAILS
5. Oswego Library will be going on-line and will be part of Yorkville library system
6. Mariann Manthei reported on Friends: a) pointed out bulletin board in meeting
room, b)reported on upcoming book sale, c) gave $1,000 check to Library,
d)yellow stars placed throughout Yorkville for"Rising Readers"
7. Ms. Somerlot encouraged attendance at book fair and said more volunteers would
be helpful
8. Ms. Pfister reported on"Threads n More" group
9. Chess club going well, extended through August
10. Readers read to children at Picnic in Park
11. Garden Club made mini-garden
12. Sewing for Teens program has begun
13. 437 kids in summer reading program
14. Ms. Pfister asked all Trustees to bring Disaster Plan books to be updated
15. Library Director thanked Friends for the $1,000 check
2
16. Ms. Manthei said Friends will have their annual meeting on September 12 at
10:15am in the Historic Wing
City Council Liaison
The building impact fee ordinance Liaison Carlo Colosimo brought to the last meeting,
has been submitted to the Administration committee. The Administration committee had
the following questions: 1) what are funds intended for, Alderman inquiring does not
want money to be used to show a positive balance, 2) will Board reduce impact fee by
$100, 3)why are staff numbers so high(30 clerks and 4 custodians) [these are all part
time positions with some only working 3 hours per day]. The Board will be discussing
staffing needs.
Standing Committees -None
Unfinished Business
Ordinance for Building Development Fees
Trustee Lindblom recommended the Board not make a decision on this ordinance at this
time to see what the other taxing bodies decide. She said a reduction of$100 greatly
impacts the Library. It was noted that the City Council can make a decision without the
Board's input. It was stated the Council can free up the building development fees, but
could give back a lesser amount. Ms. Gryder said she would like the Library Attorney to
review the ordinance. It was questioned by Ms. Somerlot what benefit would be realized
if the Library is the only entity to reduce their impact fees by $100. It was suggested the
Board should attend the Administration meeting on August 18th for further input.
Trustee Allen questioned if this issue was originally covered by an inter-governmental
agreement—Ms. Lindblom will research. The Board thanked Alderman Colosimo for all
the information he has provided.
Library Hours
Ms. Gryder expressed a desire to use the boardroom for Library meetings. In previous
discussion, it was suggested that the Library hours be extended on meeting nights. Some
of the thoughts expressed were: the changed hours could become confusing and
disruptive for patrons, could cost more in terms of electricity,heat etc., the hours should
not be changed again,the meetings could start at 6pm.
Motion: Ms. Gryder made a motion to change library hours on Monday to 11:30am to
8:30pm starting September 1. Ms. LaChance seconded the motion. In discussion, it was
noted the Library employees would have to change their hours and perhaps Library hours
should change to 11-8pm. Ms. Pfister added that the morning employees would have
their hours cut under this plan.
Ms. Gryder then amended her motion to change the library hours to 11 am-8pm on
Monday. After some further discussion, Ms. Gryder withdrew her motion and asked the
Board to re-consider this again in 3 months.
3
Intergovernmental Agreement
At a previous meeting, it had been suggested the building development fees could be
turned over to the City for payment of Game Farm Road development and entrance
improvements. In turn,the money would be reimbursed to the Board for other Library
needs. Finance Director Fredrickson stated the amount of money the Library currently
cannot use is approximately $332,518. Ms. Lindblom recommended postponing this
decision while others expressed concern about not being reimbursed. An agreement
would have to be drafted for a schedule of reimbursement and the Council would budget
for this according to Mr. Colosimo. This matter will be tabled at this time.
New Business
Home Town Booth
Trustee Allen suggested a booth to promote the Library and its programs at Home Town
Days. After a brief discussion, it was decided to focus on the book sale without an
additional booth this year. Also, keeping the library open that day was thought to be an
opportunity to promote the library.
Serving Our Public
Standards for Illinois Libraries
Library Director Pfister said the Library is required to review Standards for Library. She
had completed a review of 29 points for the per capita grant and she shared her comments
with the Board.
Referring back to the discussion on the Ordinance for Building Development Fees,
President Gambro said the Board should wait for a response from the City before asking
the Library Attorney to review the ordinance. Liaison Colosimo also said it was possible
that the matter could be placed on a Council agenda and that Library input would not be
heard. Alderman Colosimo will inform Ms. Pfister of the Administration decision
following their meeting.
Additional Business
Trustee Lindblom asked to have a tax levy discussion placed on the September meeting
agenda.
Adiournment
There was no further business and the meeting was adjourned at 8:20pm on a motion by
Ms. Somerlot and second by Ms. LaChance. Unanimously approved.
Minutes respectfully submitted by
Marlys Young
4
YUK&VILLE runtliI;LIUKAKY
BUDGET REPORT
FOR THE PERIOD ENDING AUGUST 31,2011
ACTUALS BY MONTH(Cash Basis)
Year-to-Date ANNUAL
IACCOUNTNUNIBER DESCRIPTION Mav-11 ,Tune-1i July-11 Au ist-11 Totals BUDGET %of Budget
LIBRARY OPERATIONS REVENUES
82-000-40-00-4005 PROPERTY TAXES-LIBRARY 108,835 221,702 9,030 83,169 422,735 675,000 62.63%
82-000-41-00-4120 PERSONAL PROPERTY TAX - 755 - - 755 5,000 15.10%
82-000-41-00-4170 STATE GRANTS - - - - - 17,200 0.00%
82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - - 2,175 3,050 8,000 38.13%
82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 5,137 13,000 39.51%
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 4,480 8,000 55.99%
82-000-44-00-4422 COPY FEES 320 332 347 263 1,262 3,000 42.05%
82-000-44-00-4440 PROGRAM FEES 20 23 - 20 63 2,000 3.15%
82-000-45-00-4500 INVESTMENT EARNINGS 1 15 15 17 48 250 19.26%
82-000-46-00-4682 REIMBURSEMENT-INSURANCE - - - - - - 0.00%
82-000-46-00-4690 REIMBURSEMENT-MISCELLANE0 - - - - - - 0.00%
82-000-48-00-4820 RENTAL INCOME 111 140 185 320 756 1,500 50.40%
82-000-48-00-4824 DVD RENTAL INCOME 441 601 458 560 2,060 4,000 51.49%
82-000-48-00-4832 MEMORIALS 1,000 400 - A9O'3 2,520 - 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 7 40 72 181 - 0.00%
82-000-48-00-4881 SALE OF BOOKS - - - - - 0.00%
TOTAL REVENUES:LIBRARY 114,312 226,619 11,786 443,045 736,950 60.12%
LIBRARY OPERATIONS EXPENDITURES
82-820-50-00-5010 SALARIES &WAGES 1&661 19,302 18,707 18,707 75,376 241.000 31.28%
82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 60,470 193,000 31.33%
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,775 1,836 1,779 1,779 7,168 22,500 31.86%
82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 10,170 40,000 25.43%
82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 - 14,590 87,975 16.58%
82-820-52-00-5222 GROUP LIFE INSURANCE - 63 63 - 127 1,000 12.67%
82-820-52-00-5223 DENTAL&VISION INSURANCE - 575 575 - 1,151 6,950 16.56%
82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - 0.00%
82-820-54-00-5415 TRAVEL&LODGING - - - - - 500 0.00%
82-820-54-00-5423 PUBLIC RELATIONS - - - - - - 0.00%
82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 694 705 699 2,097 8,500 24.67%
82-820-54-00-5452 POSTAGE&SHIPPING - - - - - 2,000 0.00%
82-820-54-00-5460 DUES &SUBSCRIPTIONS - - - (234) (234) 14,000 -1.67%
82-820-54-00-5462 PROFESSIONAL SERVICES - 1,746 1,960 2,444 6,151 29,000 21.21%
82-820-54-00-5466 LEGAL SERVICES - - - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - 7 4,247 4,255 30,000 14.18%
AUTUAL S BY MUNTri(Cash B881s)
Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION may-11 June-11 July-11 August-11 Totals BUDGET %of Budget
82-820-54-00-5480 UTILITIES - - 582 276 858 15,000 5.72%
82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - - - - 0.00%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - 4,000 0.00%
82-820-56-00-5610 OFFICE SUPPLIES - 1,053 - - 1,053 8,000 13.16%
82-820-56-00-5620 OPERATING SUPPLIES - 631 579 - 1,210 9,000 13.45%
82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - 0.00%
82-820-56-00-5640 REPAIR&MAINTENANCE - - - - - - 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - 162 8 - 170 2,000 8.51%
82-820-56-00-5676 EMPLOYEE RECOGNITION - - - - - - 0.00%
82-820-56-00-5680 ADULT BOOKS - - - - - - 0.00%
82-820-56-00-5681 JUVENILE BOOKS - - - - - - 0.00%
82-820-56-00-5682 REFERENCE BOOKS - - - - - - 0.00%
82-820-56-00-5683 AUDIO BOOKS - - - - - - 0.00%
82-820-56-00-5684 COMPACT DISCS &OTHER MUSIC - - - - - - 0.00%
82-820-56-00-5685 DVD'S - - - - - 2,000 0.00%
82-820-56-00-5686 BOOKS-DEVELOPMENT FEES - - 143 - 143 8,000 1.79%
82-820-56-00-5698 MEMORIALS&GIFTS - - 453 485 938 - 0.00%
82-820-56-00-5699 MISCELLANEOUS - - 38 - 38 250 15.29%
82-820-70-00-7799 CONTINGENCIES - - - 30 30 1,000 3.00%
82-820-99-00-9984 TRANSFER TO LIBRARY DVLP - - - 332,519 332,519 332,500 100.01%
TOTAL FUND REVENUES 114,312 226,619 11,786 90,329 443,045 736t950 60.12%
TOTAL FUND EXPENDITURES 39,207 50 713 49 851 378 509 518279 1,060,275 48.88%
FUND SURPLUS DEFICIT 75105 175,'90;- (38,065) 288180 (75,234) (323,325)
LIBRARY DEBT SERVICE REVENUES
83-000-40-004015 IPROP ERTY TAXES 115,416 237,557 8,894 88,627 450,495 720,800 62.50%
83-000-45-00-4500 JINVESTMENT EARNINGS - - - - - - 0,00%
TOTAL REVENUES:LIBRARY DEBT SERVICE 115,416 237.557 8.894 88,6271 450,495 720,800 62.50%a
LIBRARY DEBT SERVICE EXPENDITURES
83-830-83-00-8000 PRINCIPLE PAYMENT-2005B - - - - - 175,000 0.00%
83-830-83-00-8050 INTEREST PAYMENT-2005B - 158,063 - - 158,063 316,125 50.00%
83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - - - - - 175,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT-2006 - 27,338 - - 27,338 54,675 50.00%
ACTUAL$BY MONTH(Cash Basis)
Year-to-Date ANNUAL
ACCOUNT NUMBER _ DESCRIPTION May-11 June-11 July-11 Au t-11 Totals BUDGET °lo o[Budget
TOTAL FUND REVENUES 115,416 237557 8,894 88 627 450,495 720 800 0.00%
TOTAL FUND EXPENDITURES - 185,4001 - - 185,400 720,800 0.00%
FUND SURPLUS(DEFICIT) 115,416 52,157 8,894 88,627 265,095 -
LIBRARY DEVELOPMENT FEE REVENUES
84-000-42-00-4212 IDEVELOPMENT FEES 875 - - A347 3,050 8,000 38.13%
84-000-45-00-4500 INVESTMENT EARNINGS 13 12 13 53 500 10.52%
84-000-49-00-4982 TRANSFER FROM LIBRARY OPS - - - 332,519 332,500 100.01%
TOTAL REVENUES: LIBRARY DVLP FEES 888 12 13 335,621 341,000 148.65%
LIBRARY DEVELOPMENT EXPENDITURES
84-840-60-00-6020 IBUILDINGS AND STRUCTURES - 3,130 - - 3,1301 4,000 1 78.25%
TOTAL FUND REVENUES 888 12 13 334,708 335,621 341,000 0.00%
TOTAL FUND EXPENDITURES - 3,130 - - 3,130 4 000 0.00%
FUND SURPLUS(DEFICIT) 888 (3,118) 13 334,708 332,491 337'000
DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:56:04 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/12/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ATT AT&T
312Z891936-0811 08/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 09/12/11 262.28
TELECOMMUNICATIONS
INVOICE TOTAL: 262.28
312Z895841-0811 08/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 09/12/11 373.29
TELECOMMUNICATIONS
INVOICE TOTAL: 373.29
VENDOR TOTAL: 635.57
BAKTAY BAKER & TAYLOR
2026097183 08/01/11 01 BOOKS 82-820-56-00-5698 09/12/11 44.98
MEMORIALS & GIFTS
INVOICE TOTAL: 44.98
2026108910 08/03/11 01 BOOKS 82-820-56-00-5698 09/12/11 109.07
MEMORIALS & GIFTS
INVOICE TOTAL: 109.07
2026145574 08/18/11 01 BOOKS 82-820-56-00-5686 09/12/11 87.73
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 87.73
2026150589 08/19/11 01 BOOKS 82-820-56-00-5686 09/12/11 486.31
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 486.31
VENDOR TOTAL: 728.09
BNYCORP THE BANK OF NEW YORK
252-1567752 07/28/11 01 ADMIN FEE 2006 BONDS 82-820-54-00-5462 09/12/11 374.50
PROFESSIONAL SERVICES
INVOICE TOTAL: 374.50
VENDOR TOTAL: 374.50
DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:56:04 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/12/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-------------------------------------------------------------------------------------------------------------------------------------
CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0811L 08/15/11 01 MONTHLY CHARGES 82-820-54-00-5440 09/12/11 64.22
TELECOMMUNICATIONS
INVOICE TOTAL: 64.22
VENDOR TOTAL: 64.22
CAMBRIA CAMBRIA SALES COMPANY INC.
31482 08/04/11 01 PAPER TOWELS, KLEENEX, BOWL 82-820-56-00-5620 09/12/11 232.00
OPERATING SUPPLIES
02 CLEANER, SOFT SOAP, CLEANER ** COMMENT **
INVOICE TOTAL: 232.00
VENDOR TOTAL: 232.00
CASTLEIN CASTLE INSURANCE SERVICES, INC
360368 08/12/11 01 RENEW POLICY #5007036 82-820-54-00-5462 09/12/11 1,383.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 1,383.00
VENDOR TOTAL: 1,383.00
CHITRIB CHICAGO TRIBUNE
072911 07/29/11 01 SUBSCRIPTION RENEWAL FOR 82-820-54-00-5460 09/12/11 195.00
DUES & SUBSCRIPTIONS
02 08/13/2011 - 02/10/2012 ** COMMENT **
INVOICE TOTAL: 195-00
VENDOR TOTAL: 195.00
ILCENTRY ILLINOIS CENTURY NETWORK/
T1145325 07/25/11 01 COMMUNICATION CHARGES 82-820-54-00-5468 09/12/11 7.20
AUTOMATION
INVOICE TOTAL: 7.20
T1200352 08/22/11 01 COMMUNICATION CHARGES 82-820-54-00-5468 09/12/11 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 14.40
DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 14:56:04 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/12/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
IWANSKIS SHARYL IWANSKI
083111 08/31/11 01 MAY, JUNE, JULY, AUGUST 82-820-54-00-5415 09/12/11 76.50
TRAVEL & LODGING
02 MILEAGE REIMBURSEMENT FOR ** COMMENT **
03 SHUT-IN DELIVERY AND SYSTEM ** COMMENT **
04 MEETING ** COMMENT **
INVOICE TOTAL: 76.50
VENDOR TOTAL: 76.50
JEWEL JEWEL
061411 06/14/11 01 RAISINS, CASHEWS, CEREAL 82-820-56-00-5671 09/12/11 9.47
LIBRARY PROGRAMING
INVOICE TOTAL: 9.47
VENDOR TOTAL: 9.47
JOBSLAND JOB'S LANDSCAPING INC.
082911 08/29/11 01 REMOVAL OF SHRUBS AND 84-840-60-00-6020 09/12/11 7,835.00
BUILDINGS AND STRUCTURES
02 INSTALLATION OF BRICK, STONE ** COMMENT **
03 AND SHRUBS ** COMMENT **
INVOICE TOTAL: 7,835.00
VENDOR TOTAL: 7,835.00
KONICAMI KONICA MINOLTA BUSINESS
218682246 08/18/11 01 COPIER CHARGES 82-820-54-00-5462 09/12/11 13.74
PROFESSIONAL SERVICES
INVOICE TOTAL: 13.74
VENDOR TOTAL: 13.74
MIDWTAPE MIDWEST TAPE
2578842 07/27/11 01 DVDS 82-820-56-00-5686 09/12/11 45.98
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 45.98
DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 14:56:04 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/12/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2590768 08/10/11 01 DVDS 82-820-56-00-5686 09/12/11 42.98
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 42.98
2596435 08/17/11 01 DVD 82-820-56-00-5686 09/12/11 22.99
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 22.99
VENDOR TOTAL: 111.95
MJELECT MJ ELECTRICAL SUPPLY, INC.
1123947-00 08/25/11 01 BULBS 82-820-54-00-5495 09/12/11 138.60
OUTSIDE REPAIR & MAINTENAN
INVOICE TOTAL: 138.60
VENDOR TOTAL: 138.60
NICOR NICOR GAS
91-85-68-4012 8-711A 08/08/11 01 902 GAME FARM RD 82-820-54-00-5480 09/12/11 283.07
UTILITIES
INVOICE TOTAL: 283.07
VENDOR TOTAL: 283.07
OFFWORK OFFICE WORKS
194491 08/18/11 01 TONER 82-820-56-00-5610 09/12/11 331.96
OFFICE SUPPLIES
INVOICE TOTAL: 331.96
VENDOR TOTAL: 331.96
R0000831 O'GRADY PUBLISHING COMPANY
999-11 09/01/11 01 COPY OF BOOK 82-820-56-00-5686 09/12/11 21.00
BOOKS-DEVELOPMENT FEES
INVOICE TOTAL: 21.00
VENDOR TOTAL: 21.00
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DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 14:56:04 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/12/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
THYSSEN THYSSENKRUPP ELEVATOR CORP
3000071308 08/01/11 01 AUGUST ELEVATOR MAINTENANCE 82-820-54-00-5462 09/12/11 206.66
PROFESSIONAL SERVICES
INVOICE TOTAL: 206.66
VENDOR TOTAL: 206.66
WAREHOUS WAREHOUSE DIRECT
1230607-0 08/10/11 01 MARKERS, RUBBERBANDS, TAPE 82-820-56-00-5610 09/12/11 101.49
OFFICE SUPPLIES
INVOICE TOTAL: 101.49
VENDOR TOTAL: 101.49
WESTGRP WEST GROUP
822964314 06/04/11 01 STATE BAR SUBSCRIPTION 82-820-56-00-5686 09/12/11 198.00
BOOKS-DEVELOPMENT FEES
02 PRODUCT CHARGES ** COMMENT **
INVOICE TOTAL: 198.00
VENDOR TOTAL: 198.00
YORKACE YORKVILLE ACE & RADIO SHACK
139899 08/26/11 01 CLEANER 82-820-56-00-5620 09/12/11 15.96
OPERATING SUPPLIES
INVOICE TOTAL: 15.96
VENDOR TOTAL: 15.96
YORKGF YORKVILLE GENERAL FUND
073111-LIB 07/31/11 01 JULY HEALTH INSURANCE 82-820-52-00-5216 09/12/11 7,295.00
GROUP HEALTH INSURANCE
02 JULY LIFE INSURANCE 82-820-52-00-5222 63.35
GROUP LIFE INSURANCE
03 JULY DENTAL INSURANCE 82-820-52-00-5223 517.12
DENTAL & VISION INSURANCE
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DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 14:56:04 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/12/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
YORKGF YORKVILLE GENERAL FUND
073111-LIB 07/31/11 04 JULY VISION INSURANCE 82-820-52-00-5223 09/12/11 58.37
DENTAL & VISION INSURANCE
INVOICE TOTAL: 7,933.84
083111-LIB 08/31/11 01 AUGUST HEALTH INSURANCE 82-820-52-00-5216 09/12/11 7,295.00
GROUP HEALTH INSURANCE
02 AUGUST LIFE INSURANCE 82-820-52-00-5222 63.35
GROUP LIFE INSURANCE
03 AUGUST DENTAL INSURANCE 82-820-52-00-5223 517.12
DENTAL & VISION INSURANCE
04 AUGUST VISION INSURANCE 82-820-52-00-5223 58.37
DENTAL & VISION INSURANCE
INVOICE TOTAL: 7,933.84
VENDOR TOTAL: 15,867.68
YORKPC YORKVILLE PC
1009 08/15/11 01 REPLACEMENT BATTERIES FOR UPS 82-820-54-00-5468 09/12/11 200.00
AUTOMATION
02 BACKUP UNIT IN SERVER ** COMMENT **
03 IT SERVICE AND CONSULTATION 82-820-54-00-5462 720.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 920.00
VENDOR TOTAL: 920.00
YOUNGM MARLYS J. YOUNG
071111 08/01/11 01 JULY 11 MEETING MINUTES 82-820-54-00-5462 09/12/11 53.75
PROFESSIONAL SERVICES
INVOICE TOTAL: 53.75
082911 08/29/11 01 AUGUST 8 MEETING MINUTES 82-820-54-00-5462 09/12/11 68.38
PROFESSIONAL SERVICES
INVOICE TOTAL: 68.38
VENDOR TOTAL: 122.13
TOTAL ALL INVOICES: 29,879.99
YORKVILLE PUBLIC LIBRA Y
CASH STATEMENT I1
AS OF SEPTEMBER 12, 2011
FISCAL YEAR 11/12
Ending Bank Balances
May June July August September October November December January February March April
2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012
*Money
Market $225,320.07 $448,546.56 $379,487.51 $496,801.82
Account
Building
Development $293,406.46 $293,418.52 $333,431.97 $332,491.10
Fees
Checking
Account $1,740.71 $1,000.85 $1,000.96 $1,00L08
Month Total: $520,467.24 $742,965.93 $713,920.44 $830,294.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
1ST PAY $20,062.60 $19,622.11 $18,883.69 $18,859.24 $18,670.05
2ND PAY $19,144.07 $18,870.65 $18,558.80 $19,182.97
3RD PAY
Month Total $39,206.67 1 $38,492.76 $37,442.49 $38,042.21 $18,670.05 $0.00 1 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00
Sheet1
Librarian's Report
August
Circulation ADULTS YOUTH TOTAL
Fiction 2484 5177 7661
Non-Fiction 1427 1395
Audio Books 678 286 964
Audio Visual 452 443 895
Music CD's 382 163 545
Kits 15
Periodical 260 9 7 357
Sheet Music 1 1
Reference Book
Dial-A-Story 409 409
RAILS- Books sent to other libraries 1290 954 2244
Total Circulation 6974 8939 15913
Gain Over Previous Year
Loss Over Previous Year
PALS-Books sent to our library 1482 747 2229
Registration
Adult 72
Juvenile 36
Non-Resident Taxpayer
Non -Resident
Reciprocal 2
TOTAL 110
Items Added
Books Fiction 25 174
Books Non-Fiction 24 2�
Audio Books 4 1
DVD's 20 3
Reference 1 30
Kits 20
Sheet Music _
Periodical 92 _
Music CD 3
Total 169 527 696
Page 1
August
Public Relations Articles—Photos - Kendall Country Record
Meetings,Workshops Staff Meeting
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2°d Thursday of each month 10
Lunch Time Book Club 5
2°a Wednesday of each month 10
Friends Meeting 10
Threads and More 12
Children Programs Read with Paws! 7
Chess Club (three times) 45
Mother Daughter Book Club Children 7
Mothers 6
Come&Read with Me (six times) 42
Toddler Time 50
Lily the Clown 25
Teen Meeting (4 Times) 23
Quilting for Teens 2
Just Books—Book Club 5
Summer Pre School Tour 15
Teen Special Book Discussion(5 Times) 70
345Children Received Prizes for the Summer Reading
Five Teens Book Club/Lunch with author
Penny Blubaugh
Teens Used Items Sale ($250.00) 6
Patron Count 8207
Volunteers Fox Valley Therapy Dogs—Trainers
Teens Sarah Morris, Sharma Morris, May Priegel,
Brandon Nicholson, Diana Ybarra, Kelly Garner
Sophie Bolanos, Karina Godniez, Miah Rasmusson,
Jessica Labedz
Meeting Room Library- 12 City-3 Rent-6
Gifts and Memorials
Adopt-a- Magazine
The Yorkville Public Library invites you to share your love of reading and
support your local library by adopting a magazine.
Necessary budget cuts have forced us to discontinue many of our magazine
subscriptions. Without financial assistance from library users, businesses,
and organizations, we will be unable to renew subscriptions to many of the
magazines you have come to expect to find at the library.
Making a subscription donation helps maintain the collection of reading
material and benefits all patrons of the library. Adoptions can also be made
in memory of loved ones or as a gift honoring someone special.
Simply stop by the library, select a magazine title from our wish list to
adopt, and fill out the "adoption" papers. Your sponsorship will be ac-
knowledged with a bookplate on the shelf where the magazine is displayed.
Donors may remain anonymous if they wish.
I Thank you for your support!
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