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Library Board Packet 2011 09-12-11 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, September 12, 2011 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Automation Community Relations 12. Unfinished Business Ordinance for Building Development Fees Intergovernmental Agreement 13. New Business Levy Disaster Plan Update 14. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 15. Adjournment Yorkville Public Library Board of Trustees Monday, August 8, 2011 902 Game Farm Road—Library Historic Wing 7:00pm The meeting was called to order at 7:00pm by President Beth Gambro. Roll Call: Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes,Judy Somerlot-yes Also present: Library Director Michelle Pfister Recognition of Visitors– Carlo Colosimo, City Council Liaison Mariann Manthei, Friends of the Library Rob Fredrickson, Director of Finance Amendments to the Agenda– None Minutes–July 11, 2011 President Gambro noted a change under the heading of"Correspondence"—the word "committee" should be changed to "Board". Ms. Johnson moved and Ms. Gryder seconded the motion to approve as amended. Voice vote approval. Correspondence– None Public Comment– None Staff Comment– None Report of the Treasurer President Gambro stated that the Finance committee met prior to the regular Board meeting. All Trustees and Liaison Carlo Colosimo attended both the committee and regular meeting. Budget Report Treasurer Lindblom noted that the library subscription cards decreased about half of what they have been and said this should be monitored. Ms. Pfister commented she had not received any complaints about the current cost of$175. DVD rental fees were also down and Ms. LaChance said some patrons obtain them free from other libraries. 1 Detail Board Report President Gambro noted differing amounts for"memorial and gifts" on the Board Report and the report provided by the Finance Director. In part, this is due to different preparation dates and also possible re-classification of funds. Ms. Lindblom also reported the following: 1. Page 1: $374.50 to Bank of New York: flat fee to administer bonds for the year 2. Page 2: Castle Insurance, $456: bond for entire Board of Trustees 3. Page 2: $862 fee for automation/ILINET. All libraries are part of this and it allows libraries to obtain books for patrons. Postage is charged when books are sent to patrons, but not to libraries. The number of books sent and also received is about equal. 4. Page 3: $3,000 RAILS quarterly fee 5. Page 4: $450 for IT services 6. Total of invoices for month: $8,182 Financial Statement 1. At this point,the bond payments are still included in the Money Market account 2. The total payroll is $37,442.49 Payment of Bills Motion: Ms. Johnson made a motion to pay the bills in the amount of$8,182 and the payroll of$37,442.49. Ms. Gryder seconded this motion. Roll call: Johnson-yes, Gryder-yes, Gaebler-yes, Allen-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Gambro-yes. Unanimous vote. Report of the Library Director Statistics 1. 117,470 items circulated 2. 138 patrons added 3. 242 items added to collection 4. Library Director participated in on-line meeting of directors from RAILS 5. Oswego Library will be going on-line and will be part of Yorkville library system 6. Mariann Manthei reported on Friends: a) pointed out bulletin board in meeting room, b)reported on upcoming book sale, c) gave $1,000 check to Library, d)yellow stars placed throughout Yorkville for"Rising Readers" 7. Ms. Somerlot encouraged attendance at book fair and said more volunteers would be helpful 8. Ms. Pfister reported on"Threads n More" group 9. Chess club going well, extended through August 10. Readers read to children at Picnic in Park 11. Garden Club made mini-garden 12. Sewing for Teens program has begun 13. 437 kids in summer reading program 14. Ms. Pfister asked all Trustees to bring Disaster Plan books to be updated 15. Library Director thanked Friends for the $1,000 check 2 16. Ms. Manthei said Friends will have their annual meeting on September 12 at 10:15am in the Historic Wing City Council Liaison The building impact fee ordinance Liaison Carlo Colosimo brought to the last meeting, has been submitted to the Administration committee. The Administration committee had the following questions: 1) what are funds intended for, Alderman inquiring does not want money to be used to show a positive balance, 2) will Board reduce impact fee by $100, 3)why are staff numbers so high(30 clerks and 4 custodians) [these are all part time positions with some only working 3 hours per day]. The Board will be discussing staffing needs. Standing Committees -None Unfinished Business Ordinance for Building Development Fees Trustee Lindblom recommended the Board not make a decision on this ordinance at this time to see what the other taxing bodies decide. She said a reduction of$100 greatly impacts the Library. It was noted that the City Council can make a decision without the Board's input. It was stated the Council can free up the building development fees, but could give back a lesser amount. Ms. Gryder said she would like the Library Attorney to review the ordinance. It was questioned by Ms. Somerlot what benefit would be realized if the Library is the only entity to reduce their impact fees by $100. It was suggested the Board should attend the Administration meeting on August 18th for further input. Trustee Allen questioned if this issue was originally covered by an inter-governmental agreement—Ms. Lindblom will research. The Board thanked Alderman Colosimo for all the information he has provided. Library Hours Ms. Gryder expressed a desire to use the boardroom for Library meetings. In previous discussion, it was suggested that the Library hours be extended on meeting nights. Some of the thoughts expressed were: the changed hours could become confusing and disruptive for patrons, could cost more in terms of electricity,heat etc., the hours should not be changed again,the meetings could start at 6pm. Motion: Ms. Gryder made a motion to change library hours on Monday to 11:30am to 8:30pm starting September 1. Ms. LaChance seconded the motion. In discussion, it was noted the Library employees would have to change their hours and perhaps Library hours should change to 11-8pm. Ms. Pfister added that the morning employees would have their hours cut under this plan. Ms. Gryder then amended her motion to change the library hours to 11 am-8pm on Monday. After some further discussion, Ms. Gryder withdrew her motion and asked the Board to re-consider this again in 3 months. 3 Intergovernmental Agreement At a previous meeting, it had been suggested the building development fees could be turned over to the City for payment of Game Farm Road development and entrance improvements. In turn,the money would be reimbursed to the Board for other Library needs. Finance Director Fredrickson stated the amount of money the Library currently cannot use is approximately $332,518. Ms. Lindblom recommended postponing this decision while others expressed concern about not being reimbursed. An agreement would have to be drafted for a schedule of reimbursement and the Council would budget for this according to Mr. Colosimo. This matter will be tabled at this time. New Business Home Town Booth Trustee Allen suggested a booth to promote the Library and its programs at Home Town Days. After a brief discussion, it was decided to focus on the book sale without an additional booth this year. Also, keeping the library open that day was thought to be an opportunity to promote the library. Serving Our Public Standards for Illinois Libraries Library Director Pfister said the Library is required to review Standards for Library. She had completed a review of 29 points for the per capita grant and she shared her comments with the Board. Referring back to the discussion on the Ordinance for Building Development Fees, President Gambro said the Board should wait for a response from the City before asking the Library Attorney to review the ordinance. Liaison Colosimo also said it was possible that the matter could be placed on a Council agenda and that Library input would not be heard. Alderman Colosimo will inform Ms. Pfister of the Administration decision following their meeting. Additional Business Trustee Lindblom asked to have a tax levy discussion placed on the September meeting agenda. Adiournment There was no further business and the meeting was adjourned at 8:20pm on a motion by Ms. Somerlot and second by Ms. LaChance. Unanimously approved. Minutes respectfully submitted by Marlys Young 4 YUK&VILLE runtliI;LIUKAKY BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31,2011 ACTUALS BY MONTH(Cash Basis) Year-to-Date ANNUAL IACCOUNTNUNIBER DESCRIPTION Mav-11 ,Tune-1i July-11 Au ist-11 Totals BUDGET %of Budget LIBRARY OPERATIONS REVENUES 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 108,835 221,702 9,030 83,169 422,735 675,000 62.63% 82-000-41-00-4120 PERSONAL PROPERTY TAX - 755 - - 755 5,000 15.10% 82-000-41-00-4170 STATE GRANTS - - - - - 17,200 0.00% 82-000-42-00-4211 DEVELOPMENT FEES-BOOKS 875 - - 2,175 3,050 8,000 38.13% 82-000-43-00-4330 LIBRARY FINES 1,397 1,377 1,053 1,310 5,137 13,000 39.51% 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,306 1,234 627 1,313 4,480 8,000 55.99% 82-000-44-00-4422 COPY FEES 320 332 347 263 1,262 3,000 42.05% 82-000-44-00-4440 PROGRAM FEES 20 23 - 20 63 2,000 3.15% 82-000-45-00-4500 INVESTMENT EARNINGS 1 15 15 17 48 250 19.26% 82-000-46-00-4682 REIMBURSEMENT-INSURANCE - - - - - - 0.00% 82-000-46-00-4690 REIMBURSEMENT-MISCELLANE0 - - - - - - 0.00% 82-000-48-00-4820 RENTAL INCOME 111 140 185 320 756 1,500 50.40% 82-000-48-00-4824 DVD RENTAL INCOME 441 601 458 560 2,060 4,000 51.49% 82-000-48-00-4832 MEMORIALS 1,000 400 - A9O'3 2,520 - 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 7 40 72 181 - 0.00% 82-000-48-00-4881 SALE OF BOOKS - - - - - 0.00% TOTAL REVENUES:LIBRARY 114,312 226,619 11,786 443,045 736,950 60.12% LIBRARY OPERATIONS EXPENDITURES 82-820-50-00-5010 SALARIES &WAGES 1&661 19,302 18,707 18,707 75,376 241.000 31.28% 82-820-50-00-5015 PART-TIME SALARIES 16,163 14,802 14,474 15,031 60,470 193,000 31.33% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,775 1,836 1,779 1,779 7,168 22,500 31.86% 82-820-52-00-5214 FICA CONTRIBUTION 2,608 2,553 2,483 2,525 10,170 40,000 25.43% 82-820-52-00-5216 GROUP HEALTH INSURANCE - 7,295 7,295 - 14,590 87,975 16.58% 82-820-52-00-5222 GROUP LIFE INSURANCE - 63 63 - 127 1,000 12.67% 82-820-52-00-5223 DENTAL&VISION INSURANCE - 575 575 - 1,151 6,950 16.56% 82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - 0.00% 82-820-54-00-5415 TRAVEL&LODGING - - - - - 500 0.00% 82-820-54-00-5423 PUBLIC RELATIONS - - - - - - 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - 694 705 699 2,097 8,500 24.67% 82-820-54-00-5452 POSTAGE&SHIPPING - - - - - 2,000 0.00% 82-820-54-00-5460 DUES &SUBSCRIPTIONS - - - (234) (234) 14,000 -1.67% 82-820-54-00-5462 PROFESSIONAL SERVICES - 1,746 1,960 2,444 6,151 29,000 21.21% 82-820-54-00-5466 LEGAL SERVICES - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - 7 4,247 4,255 30,000 14.18% AUTUAL S BY MUNTri(Cash B881s) Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION may-11 June-11 July-11 August-11 Totals BUDGET %of Budget 82-820-54-00-5480 UTILITIES - - 582 276 858 15,000 5.72% 82-820-54-00-5485 RENTAL&LEASE PURCHASE - - - - - - 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - 4,000 0.00% 82-820-56-00-5610 OFFICE SUPPLIES - 1,053 - - 1,053 8,000 13.16% 82-820-56-00-5620 OPERATING SUPPLIES - 631 579 - 1,210 9,000 13.45% 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - 0.00% 82-820-56-00-5640 REPAIR&MAINTENANCE - - - - - - 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - 162 8 - 170 2,000 8.51% 82-820-56-00-5676 EMPLOYEE RECOGNITION - - - - - - 0.00% 82-820-56-00-5680 ADULT BOOKS - - - - - - 0.00% 82-820-56-00-5681 JUVENILE BOOKS - - - - - - 0.00% 82-820-56-00-5682 REFERENCE BOOKS - - - - - - 0.00% 82-820-56-00-5683 AUDIO BOOKS - - - - - - 0.00% 82-820-56-00-5684 COMPACT DISCS &OTHER MUSIC - - - - - - 0.00% 82-820-56-00-5685 DVD'S - - - - - 2,000 0.00% 82-820-56-00-5686 BOOKS-DEVELOPMENT FEES - - 143 - 143 8,000 1.79% 82-820-56-00-5698 MEMORIALS&GIFTS - - 453 485 938 - 0.00% 82-820-56-00-5699 MISCELLANEOUS - - 38 - 38 250 15.29% 82-820-70-00-7799 CONTINGENCIES - - - 30 30 1,000 3.00% 82-820-99-00-9984 TRANSFER TO LIBRARY DVLP - - - 332,519 332,519 332,500 100.01% TOTAL FUND REVENUES 114,312 226,619 11,786 90,329 443,045 736t950 60.12% TOTAL FUND EXPENDITURES 39,207 50 713 49 851 378 509 518279 1,060,275 48.88% FUND SURPLUS DEFICIT 75105 175,'90;- (38,065) 288180 (75,234) (323,325) LIBRARY DEBT SERVICE REVENUES 83-000-40-004015 IPROP ERTY TAXES 115,416 237,557 8,894 88,627 450,495 720,800 62.50% 83-000-45-00-4500 JINVESTMENT EARNINGS - - - - - - 0,00% TOTAL REVENUES:LIBRARY DEBT SERVICE 115,416 237.557 8.894 88,6271 450,495 720,800 62.50%a LIBRARY DEBT SERVICE EXPENDITURES 83-830-83-00-8000 PRINCIPLE PAYMENT-2005B - - - - - 175,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT-2005B - 158,063 - - 158,063 316,125 50.00% 83-830-84-00-8000 PRINCIPLE PAYMENT-2006 - - - - - 175,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT-2006 - 27,338 - - 27,338 54,675 50.00% ACTUAL$BY MONTH(Cash Basis) Year-to-Date ANNUAL ACCOUNT NUMBER _ DESCRIPTION May-11 June-11 July-11 Au t-11 Totals BUDGET °lo o[Budget TOTAL FUND REVENUES 115,416 237557 8,894 88 627 450,495 720 800 0.00% TOTAL FUND EXPENDITURES - 185,4001 - - 185,400 720,800 0.00% FUND SURPLUS(DEFICIT) 115,416 52,157 8,894 88,627 265,095 - LIBRARY DEVELOPMENT FEE REVENUES 84-000-42-00-4212 IDEVELOPMENT FEES 875 - - A347 3,050 8,000 38.13% 84-000-45-00-4500 INVESTMENT EARNINGS 13 12 13 53 500 10.52% 84-000-49-00-4982 TRANSFER FROM LIBRARY OPS - - - 332,519 332,500 100.01% TOTAL REVENUES: LIBRARY DVLP FEES 888 12 13 335,621 341,000 148.65% LIBRARY DEVELOPMENT EXPENDITURES 84-840-60-00-6020 IBUILDINGS AND STRUCTURES - 3,130 - - 3,1301 4,000 1 78.25% TOTAL FUND REVENUES 888 12 13 334,708 335,621 341,000 0.00% TOTAL FUND EXPENDITURES - 3,130 - - 3,130 4 000 0.00% FUND SURPLUS(DEFICIT) 888 (3,118) 13 334,708 332,491 337'000 DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:56:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ATT AT&T 312Z891936-0811 08/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 09/12/11 262.28 TELECOMMUNICATIONS INVOICE TOTAL: 262.28 312Z895841-0811 08/16/11 01 MONTHLY CHARGES 82-820-54-00-5440 09/12/11 373.29 TELECOMMUNICATIONS INVOICE TOTAL: 373.29 VENDOR TOTAL: 635.57 BAKTAY BAKER & TAYLOR 2026097183 08/01/11 01 BOOKS 82-820-56-00-5698 09/12/11 44.98 MEMORIALS & GIFTS INVOICE TOTAL: 44.98 2026108910 08/03/11 01 BOOKS 82-820-56-00-5698 09/12/11 109.07 MEMORIALS & GIFTS INVOICE TOTAL: 109.07 2026145574 08/18/11 01 BOOKS 82-820-56-00-5686 09/12/11 87.73 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 87.73 2026150589 08/19/11 01 BOOKS 82-820-56-00-5686 09/12/11 486.31 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 486.31 VENDOR TOTAL: 728.09 BNYCORP THE BANK OF NEW YORK 252-1567752 07/28/11 01 ADMIN FEE 2006 BONDS 82-820-54-00-5462 09/12/11 374.50 PROFESSIONAL SERVICES INVOICE TOTAL: 374.50 VENDOR TOTAL: 374.50 DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:56:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0811L 08/15/11 01 MONTHLY CHARGES 82-820-54-00-5440 09/12/11 64.22 TELECOMMUNICATIONS INVOICE TOTAL: 64.22 VENDOR TOTAL: 64.22 CAMBRIA CAMBRIA SALES COMPANY INC. 31482 08/04/11 01 PAPER TOWELS, KLEENEX, BOWL 82-820-56-00-5620 09/12/11 232.00 OPERATING SUPPLIES 02 CLEANER, SOFT SOAP, CLEANER ** COMMENT ** INVOICE TOTAL: 232.00 VENDOR TOTAL: 232.00 CASTLEIN CASTLE INSURANCE SERVICES, INC 360368 08/12/11 01 RENEW POLICY #5007036 82-820-54-00-5462 09/12/11 1,383.00 PROFESSIONAL SERVICES INVOICE TOTAL: 1,383.00 VENDOR TOTAL: 1,383.00 CHITRIB CHICAGO TRIBUNE 072911 07/29/11 01 SUBSCRIPTION RENEWAL FOR 82-820-54-00-5460 09/12/11 195.00 DUES & SUBSCRIPTIONS 02 08/13/2011 - 02/10/2012 ** COMMENT ** INVOICE TOTAL: 195-00 VENDOR TOTAL: 195.00 ILCENTRY ILLINOIS CENTURY NETWORK/ T1145325 07/25/11 01 COMMUNICATION CHARGES 82-820-54-00-5468 09/12/11 7.20 AUTOMATION INVOICE TOTAL: 7.20 T1200352 08/22/11 01 COMMUNICATION CHARGES 82-820-54-00-5468 09/12/11 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 14.40 DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 14:56:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IWANSKIS SHARYL IWANSKI 083111 08/31/11 01 MAY, JUNE, JULY, AUGUST 82-820-54-00-5415 09/12/11 76.50 TRAVEL & LODGING 02 MILEAGE REIMBURSEMENT FOR ** COMMENT ** 03 SHUT-IN DELIVERY AND SYSTEM ** COMMENT ** 04 MEETING ** COMMENT ** INVOICE TOTAL: 76.50 VENDOR TOTAL: 76.50 JEWEL JEWEL 061411 06/14/11 01 RAISINS, CASHEWS, CEREAL 82-820-56-00-5671 09/12/11 9.47 LIBRARY PROGRAMING INVOICE TOTAL: 9.47 VENDOR TOTAL: 9.47 JOBSLAND JOB'S LANDSCAPING INC. 082911 08/29/11 01 REMOVAL OF SHRUBS AND 84-840-60-00-6020 09/12/11 7,835.00 BUILDINGS AND STRUCTURES 02 INSTALLATION OF BRICK, STONE ** COMMENT ** 03 AND SHRUBS ** COMMENT ** INVOICE TOTAL: 7,835.00 VENDOR TOTAL: 7,835.00 KONICAMI KONICA MINOLTA BUSINESS 218682246 08/18/11 01 COPIER CHARGES 82-820-54-00-5462 09/12/11 13.74 PROFESSIONAL SERVICES INVOICE TOTAL: 13.74 VENDOR TOTAL: 13.74 MIDWTAPE MIDWEST TAPE 2578842 07/27/11 01 DVDS 82-820-56-00-5686 09/12/11 45.98 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 45.98 DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 14:56:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MIDWTAPE MIDWEST TAPE 2590768 08/10/11 01 DVDS 82-820-56-00-5686 09/12/11 42.98 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 42.98 2596435 08/17/11 01 DVD 82-820-56-00-5686 09/12/11 22.99 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 22.99 VENDOR TOTAL: 111.95 MJELECT MJ ELECTRICAL SUPPLY, INC. 1123947-00 08/25/11 01 BULBS 82-820-54-00-5495 09/12/11 138.60 OUTSIDE REPAIR & MAINTENAN INVOICE TOTAL: 138.60 VENDOR TOTAL: 138.60 NICOR NICOR GAS 91-85-68-4012 8-711A 08/08/11 01 902 GAME FARM RD 82-820-54-00-5480 09/12/11 283.07 UTILITIES INVOICE TOTAL: 283.07 VENDOR TOTAL: 283.07 OFFWORK OFFICE WORKS 194491 08/18/11 01 TONER 82-820-56-00-5610 09/12/11 331.96 OFFICE SUPPLIES INVOICE TOTAL: 331.96 VENDOR TOTAL: 331.96 R0000831 O'GRADY PUBLISHING COMPANY 999-11 09/01/11 01 COPY OF BOOK 82-820-56-00-5686 09/12/11 21.00 BOOKS-DEVELOPMENT FEES INVOICE TOTAL: 21.00 VENDOR TOTAL: 21.00 -4- DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 14:56:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ THYSSEN THYSSENKRUPP ELEVATOR CORP 3000071308 08/01/11 01 AUGUST ELEVATOR MAINTENANCE 82-820-54-00-5462 09/12/11 206.66 PROFESSIONAL SERVICES INVOICE TOTAL: 206.66 VENDOR TOTAL: 206.66 WAREHOUS WAREHOUSE DIRECT 1230607-0 08/10/11 01 MARKERS, RUBBERBANDS, TAPE 82-820-56-00-5610 09/12/11 101.49 OFFICE SUPPLIES INVOICE TOTAL: 101.49 VENDOR TOTAL: 101.49 WESTGRP WEST GROUP 822964314 06/04/11 01 STATE BAR SUBSCRIPTION 82-820-56-00-5686 09/12/11 198.00 BOOKS-DEVELOPMENT FEES 02 PRODUCT CHARGES ** COMMENT ** INVOICE TOTAL: 198.00 VENDOR TOTAL: 198.00 YORKACE YORKVILLE ACE & RADIO SHACK 139899 08/26/11 01 CLEANER 82-820-56-00-5620 09/12/11 15.96 OPERATING SUPPLIES INVOICE TOTAL: 15.96 VENDOR TOTAL: 15.96 YORKGF YORKVILLE GENERAL FUND 073111-LIB 07/31/11 01 JULY HEALTH INSURANCE 82-820-52-00-5216 09/12/11 7,295.00 GROUP HEALTH INSURANCE 02 JULY LIFE INSURANCE 82-820-52-00-5222 63.35 GROUP LIFE INSURANCE 03 JULY DENTAL INSURANCE 82-820-52-00-5223 517.12 DENTAL & VISION INSURANCE -5- DATE: 09/02/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 14:56:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/12/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKGF YORKVILLE GENERAL FUND 073111-LIB 07/31/11 04 JULY VISION INSURANCE 82-820-52-00-5223 09/12/11 58.37 DENTAL & VISION INSURANCE INVOICE TOTAL: 7,933.84 083111-LIB 08/31/11 01 AUGUST HEALTH INSURANCE 82-820-52-00-5216 09/12/11 7,295.00 GROUP HEALTH INSURANCE 02 AUGUST LIFE INSURANCE 82-820-52-00-5222 63.35 GROUP LIFE INSURANCE 03 AUGUST DENTAL INSURANCE 82-820-52-00-5223 517.12 DENTAL & VISION INSURANCE 04 AUGUST VISION INSURANCE 82-820-52-00-5223 58.37 DENTAL & VISION INSURANCE INVOICE TOTAL: 7,933.84 VENDOR TOTAL: 15,867.68 YORKPC YORKVILLE PC 1009 08/15/11 01 REPLACEMENT BATTERIES FOR UPS 82-820-54-00-5468 09/12/11 200.00 AUTOMATION 02 BACKUP UNIT IN SERVER ** COMMENT ** 03 IT SERVICE AND CONSULTATION 82-820-54-00-5462 720.00 PROFESSIONAL SERVICES INVOICE TOTAL: 920.00 VENDOR TOTAL: 920.00 YOUNGM MARLYS J. YOUNG 071111 08/01/11 01 JULY 11 MEETING MINUTES 82-820-54-00-5462 09/12/11 53.75 PROFESSIONAL SERVICES INVOICE TOTAL: 53.75 082911 08/29/11 01 AUGUST 8 MEETING MINUTES 82-820-54-00-5462 09/12/11 68.38 PROFESSIONAL SERVICES INVOICE TOTAL: 68.38 VENDOR TOTAL: 122.13 TOTAL ALL INVOICES: 29,879.99 YORKVILLE PUBLIC LIBRA Y CASH STATEMENT I1 AS OF SEPTEMBER 12, 2011 FISCAL YEAR 11/12 Ending Bank Balances May June July August September October November December January February March April 2011 2011 2011 2011 2011 2011 2011 2011 2012 2012 2012 2012 *Money Market $225,320.07 $448,546.56 $379,487.51 $496,801.82 Account Building Development $293,406.46 $293,418.52 $333,431.97 $332,491.10 Fees Checking Account $1,740.71 $1,000.85 $1,000.96 $1,00L08 Month Total: $520,467.24 $742,965.93 $713,920.44 $830,294.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PAYROLL 1ST PAY $20,062.60 $19,622.11 $18,883.69 $18,859.24 $18,670.05 2ND PAY $19,144.07 $18,870.65 $18,558.80 $19,182.97 3RD PAY Month Total $39,206.67 1 $38,492.76 $37,442.49 $38,042.21 $18,670.05 $0.00 1 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00 Sheet1 Librarian's Report August Circulation ADULTS YOUTH TOTAL Fiction 2484 5177 7661 Non-Fiction 1427 1395 Audio Books 678 286 964 Audio Visual 452 443 895 Music CD's 382 163 545 Kits 15 Periodical 260 9 7 357 Sheet Music 1 1 Reference Book Dial-A-Story 409 409 RAILS- Books sent to other libraries 1290 954 2244 Total Circulation 6974 8939 15913 Gain Over Previous Year Loss Over Previous Year PALS-Books sent to our library 1482 747 2229 Registration Adult 72 Juvenile 36 Non-Resident Taxpayer Non -Resident Reciprocal 2 TOTAL 110 Items Added Books Fiction 25 174 Books Non-Fiction 24 2� Audio Books 4 1 DVD's 20 3 Reference 1 30 Kits 20 Sheet Music _ Periodical 92 _ Music CD 3 Total 169 527 696 Page 1 August Public Relations Articles—Photos - Kendall Country Record Meetings,Workshops Staff Meeting Programs,Activities Number Attending Adult Programs Adult Book Discussion 2°d Thursday of each month 10 Lunch Time Book Club 5 2°a Wednesday of each month 10 Friends Meeting 10 Threads and More 12 Children Programs Read with Paws! 7 Chess Club (three times) 45 Mother Daughter Book Club Children 7 Mothers 6 Come&Read with Me (six times) 42 Toddler Time 50 Lily the Clown 25 Teen Meeting (4 Times) 23 Quilting for Teens 2 Just Books—Book Club 5 Summer Pre School Tour 15 Teen Special Book Discussion(5 Times) 70 345Children Received Prizes for the Summer Reading Five Teens Book Club/Lunch with author Penny Blubaugh Teens Used Items Sale ($250.00) 6 Patron Count 8207 Volunteers Fox Valley Therapy Dogs—Trainers Teens Sarah Morris, Sharma Morris, May Priegel, Brandon Nicholson, Diana Ybarra, Kelly Garner Sophie Bolanos, Karina Godniez, Miah Rasmusson, Jessica Labedz Meeting Room Library- 12 City-3 Rent-6 Gifts and Memorials Adopt-a- Magazine The Yorkville Public Library invites you to share your love of reading and support your local library by adopting a magazine. Necessary budget cuts have forced us to discontinue many of our magazine subscriptions. Without financial assistance from library users, businesses, and organizations, we will be unable to renew subscriptions to many of the magazines you have come to expect to find at the library. Making a subscription donation helps maintain the collection of reading material and benefits all patrons of the library. Adoptions can also be made in memory of loved ones or as a gift honoring someone special. Simply stop by the library, select a magazine title from our wish list to adopt, and fill out the "adoption" papers. Your sponsorship will be ac- knowledged with a bookplate on the shelf where the magazine is displayed. Donors may remain anonymous if they wish. I Thank you for your support! -�t C,,�A SU M 0 P Repopts FIEjjjAM IST THI WORI.1)1 11ADIN(:OI'(D(X)R MMAA-KI AND IF-�'" '215. CARMOMVER