Park Board Packet 2011 01-13-11 Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
Parks and Recreation Administration Office
7:00 p.m.
January 13, 2011
Call to Order:
Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson, Recreation Manager—Tim Evans, Superintendent of
Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —Diane Teeling,
Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
December 16, 2010*
Bills Review:
Bill list*
Old Business:
Riverfront Building RFPs
Strategic planning
New Business:
Bid results—fencing at Raintree Park B
Bid results—surfacing at Raintree Park B
Office building use
Reports:
Director's Report
Recreation Report
Parks Report
Parks Designer Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: Thursday, January 27, 2011
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting
Parks and Recreation Administration Office
7:00 p.m.
December 16, 2010
Call to Order: Ken Koch called the meeting to order at 7:10 p.m. Ken welcomed new board
member, Amy Cesich.
Roll Call: Ken Koch —Yes; Kelly Sedgwick—yes; Seaver Tarulis—Yes; Amy Cesich —Yes
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson
Recreation Manager—Tim Evans
Park Designer— Laura Schraw
City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman
Guests:
Jeff Brown —The Yak Shack, Sugar Grove
David Rushton — Geneva Kayak Center
Ryan Rushton — Geneva Kayak Center
Scott Fairly— Geneva Kayak Center
Public Comment:
Jeff Brown, The Yak Shack in Sugar Grove, and Ryan Rushton, Geneva Kayak Center, gave a
summary of their qualifications and outlined their proposals requesting lease of the Riverfront
Building at 301 E Hydraulic Street as follows:
Jeff Brown —Yak Shack, LLC
• Lease
o Monthly rent of$300
0 5% of gross revenues
o Maximum total payment to the City capped per month at $1,200
• Background
o Has run kayak instruction classes at the REC Center pool for the past year, to
successful turnout and reviews
• Services offered
• Rental of inflatable "fun yaks"
• Sell packaged food items
• Provide restrooms, changing facilities, and minor cleanup of the facility.
• Additional comments
• Would give Yorkville good service
• Currently operating out of his home—teaching kayak lessons in REC Center. Has
been an existing contractor to the City of Yorkville.
• Would bring on more instructors. Ratio of 5 students to 1 instructor.
• Install laminate flooring in changing rooms
Park Board Meeting
December 16, 2010
Page 2 of 6
Ryan Rushton — Specialty Expeditions, Inc, DBA Geneva Kayak Center
• Lease
o Monthly rent of$250 per month
0 5% of gross revenues on retail
0 20% of gross Receipts on instructional programs, rentals, and guided tours
• Background
• Manage and run the Geneva Kayak Center in Geneva, IL. Geneva Kayak has been
doing business for the last 5 years; originally opened up as an outfitter
• Resumes for owner and manager are in the agenda packet
• Services offered:
• Sea kayaks, whitewater kayaks, canoes, rafting and tubing rentals
• Guided tours on area rivers and Lake Michigan
• Set up course webcam
• Golf cart boat shuttles form the bottom to the top of the facility
• Offering to partner with freestyle and slalom competitions and Paddlesports Festival
• Additional comments
• They are looking for a new location which coincides with opening of new facility in
Yorkville.
• Excellent safety Record; swift water rescuers; offered training to city and fire dept
• Have built a customer base in Geneva and would bring that customer base to
Yorkville.
• Would offer kayak symposiums — kayak trips — all instructors are certified.
• Would be moving completely from Geneva to Yorkville
Bart Olson asked whether Geneva Kayak would change their name once they were situated in
Yorkville. He advised that whichever business does not get the prime location in the park, that there
are other locations in the downtown area for shops. Bart will contact both businesses and arrange a
tour of the Riverfront building.
Members thanked both business owners for their interest and indicated they would review the
proposals and discuss them with board members not present.
Presentations:
None
Approval of Minutes:
Park Board meeting — November 18, 2010*
Ken Koch asked for a motion to approve the meeting minutes of November 18, 2010. Kelly
Sedgwick made the motion and Seaver Tarulis seconded the motion. The motion was unanimously
approved by voice vote.
Park Board meeting — December 2, 2010*
Ken Koch asked for a motion to approve the meeting minutes of December 2, 2010. Seaver Tarulis
made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved
by voice vote.
Park Board Meeting
December 16, 2010
Page 3 of 6
Bills Review:
Bill list*
Members reviewed the bills list. Ken explained the bill procedure to the new board member and
requested she complete a bank signature card to enable her to sign checks. Members had a
question regarding the bill to Fox Valley Trading Co. for shirts. Tim Evans reported that this was for
the Chili Chase and that participants pay a fee which covers the cost of the shirts. He indicated
there were 403 runners.
Ken Koch asked for a motion to approve the bills list. Kelly Sedgwick made the motion and Seaver
Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Seaver
Tarulis —Yes; Kelly Sedgwick— Yes; Amy Cesich —Yes.
Old Business:
None
New Business:
Election of officers*
Ken Koch advised that currently Chris Rollins was president and Ken was vice president— now
Chris is no longer a board member. Bart Olson explained the duties of each officer.
The following slate of officers was recommended:
• President— Ken Koch
• Vice President— Deb Horaz
• Secretary— Kelly Sedgwick
A roll call vote was taken: Ken Koch —Yes; Seaver Tarulis —Yes; Kelly Sedgwick—Yes; Amy
Cesich —Yes. All were in favor.
November 2010 Budget Report
Members reviewed the November 2010 budget report. Bart Olson reviewed the REC Center five-
year lease agreement. He indicated we are in the third year of the lease and are requesting a
reduced lease payment. Members discussed the revenue and expenses of the REC Center and
Bart advised that as the lease draws to a close, memberships would be on a month-to-month basis.
Bart advised the park board is doing well budget wise and that, statistically, the best months are
January and February.
Riverfront Park use agreement—Albin and Sons*
Bart Olson reviewed the proposal from Albin and Sons, the contractor currently working on the dam
bypass construction material removal at the Riverfront Park. There is a large mound of gravel east of
the Riverfront Building that Albin and Sons would like to store, crush, and remove throughout the
course of 2011. Under the IDNR's contract, they are required to move the material from the park
immediately upon completion of the current phase of the project (imminent). In return for allowing
Park Board Meeting
December 16, 2010
Page 4 of 6
them to temporarily house gravel in our park, they have agreed to provide free base material for our
future parking lot. Additionally, they have agreed to provide at-cost unit pricing for completion of the
parking lot (through paving). The estimated value of the free base material is between $40,000 and
$50,000. The estimated cost of paving the parking lot is between $60,000 and $80,000, depending
on the final design of the parking lot and size.
Members discussed that because crushing stone is noisy, that hours of operation should be put in
the agreement. Bart indicated that they expect to be out in June or July 2011, and if they still had
stone on site, they would leave it for our use.
Ken Koch asked for a motion to approve the Albin and Sons proposal. Amy Cesich made the
motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice
vote. The recommendation will go to City Council.
Bart advised that the OSLAD grant application which the City approved for this parking lot was
denied by the IDNR a week ago. Therefore, no state money will be coming via the OSLAD grant
program this year. There is a limited pool of TIF money that could be used to pay for the parking lot
paving.
Riverfront Building concession-lease proposals*
Members discussed the two proposals at length. It was noted that whoever did not get the prime
property lease could go into another building in Yorkville.
Members wanted more time to review the proposals as well as get input from new members and
members not present. This item will be brought back to the January 13, 2011, meeting for further
discussion and recommendation to the City Council.
Ken encouraged the board members to go through the riverfront building. He noted the building is
700 square feet.
Whitewater Recreational Facility signage
Informational item — Members reviewed signage submitted by the IDNR for installation at the
whitewater facility.
Wheaton Woods cell tower lease agreement*
Members reviewed the draft lease agreement for a cell-tower at Wheaton Woods Park. This is a 5-
year lease. A Verizon Wireless consultant approached City staff a few months ago with interest in
siting a cell-tower in the area around FE Wheaton ProBuild. There are two City parks in the area,
Caledonia and Wheaton Woods. Caledonia was ruled out as an option due to its close proximity to
residences. Wheaton Woods Park is buffered from the residential area and is located in an
office/industrial area. Furthermore, Verizon Wireless has agreed to build a cell-tower that will
function as a flagpole. We could hang both an American flag and the Yorkville flag.
In exchange for the land-lease, Verizon has tentatively agreed to a $35,000 annual lease fee and
has agreed to pay the first two years of the agreement up-front. This is money that could be directed
to any purpose within the City budget. Originally, staff had suggested that this money would be used
Park Board Meeting
December 16, 2010
Page 5 of 6
to build a park within the Caledonia subdivision park because this particular park is the closest to the
cell-tower, has an approved design, is graded and seeded, and is waiting for land-cash dollars to be
provided by developers. That money is not expected to be provided to the City in the near future.
The original Caledonia subdivision park had a budget of just over $100,000. For $70,000, much of
the planned materials could be provided and a park build could be coordinated within the next two
years. Laura Schraw indicated we could put in a play element or partial park. She said the area is
being mowed and there are 5 acres to build on. Members agreed that the funds could be used for
this park within the Caledonia subdivision.
Ken Koch asked for a motion to approve the Wheaton Woods cell tower agreement. Amy Cesich
made the motion and Seaver Tarulis seconded the motion. The motion was unanimously approved
by voice vote.
Diane Teeling applauded the park board on making good decisions in the way money has been
spent. She commented that this lease will help and is a good idea. Bart Olson will make a verbal
presentation at the next City Council meeting to use the money for the park. He encouraged board
members to attend this city council meeting.
Strategic Planning
Ken Koch requested that board members think about strategic planning and goals and e-mail him
with general topics. He will put together an outline.
• Budgets
• Building parks
• Programs — set priorities
Reports:
Director's Report
• April or May is being targeted for the Riverfront park chute grand opening.
• March 11-13, 2011: Canoecopia 2011 - Alliant Energy Center, Madison, Wisconsin
o Yorkville will have a booth to promote local tourism. Tom Lindblade is doing a
presentation on our behalf. If any board member would like to go, please contact
Bart.
Recreation Report
• Tim Evans advised that he has moved his office to the REC Center.
• The winter open house will be January 14 & 15, 2011.
Parks Report
A written report was included in the agenda packet.
Parks Designer Report
A written report was included in the agenda packet.
Park Board Meeting
December 16, 2010
Page 6 of 6
Additional Business:
No additional business
Adjourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 9:00 pm. Kelly Sedgwick made the
motion and Amy Cesich seconded the motion. The motion was unanimously approved by voice vote.
Next meeting: Thursday, January 13, 2011
*Items needing Board approval or recommendation
Respectfully Submitted By:
Louise A. Beukelman
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:22:38 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ACTION ACTION GRAPHIX LTD
3285 12/03/10 01 POOL SIGNS 79-650-65-00-5803 01/13/11 84.99
PROGRAM EXPENSES
INVOICE TOTAL: 84.99
VENDOR TOTAL: 84.99
ALLSTAR ALL STAR SPORTS INSTRUCTION
10568 08/13/10 01 SEPTEMBER SPORTS INSTRUCTION 80-000-62-00-5401 01/13/11 714.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 714.00
10750 12/08/10 01 FALL SPORTS INSTRUCTION 80-000-62-00-5401 01/13/11 1,596.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 1,596.00
VENDOR TOTAL: 2,310.00
AQUAPURE AQUA PURE ENTERPRISES, INC.
71121 12/02/10 01 REPAIR TO SPA ACID FEEDER 80-000-62-00-5431 01/13/11 190.00
POOL REPAIR
INVOICE TOTAL: 190.00
VENDOR TOTAL: 190.00
ARAMARK ARAMARK UNIFORM SERVICES
610-6954692 12/07/10 01 UNIFORMS 79-610-62-00-5421 01/13/11 37.24
WEARING APPAREL
INVOICE TOTAL: 37.24
610-6959388 12/14/10 01 UNIFORMS 79-610-62-00-5421 01/13/11 77.28
WEARING APPAREL
INVOICE TOTAL: 77.28
610-6963935 12/21/10 01 UNIFORMS 79-610-62-00-5421 01/13/11 37.24
WEARING APPAREL
INVOICE TOTAL: 37.24
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:22:38 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ARAMARK ARAMARK UNIFORM SERVICES
610-6968496 12/28/10 01 UNIFORMS 79-610-62-00-5421 01/13/11 37.24
WEARING APPAREL
INVOICE TOTAL: 37.24
VENDOR TOTAL: 189.00
BARRETTS BARRETT'S ECOWATER
211191 12/28/10 01 SALT 80-000-62-00-5408 01/13/11 50.80
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 50.80
VENDOR TOTAL: 50.80
BATTERYS BATTERY SERVICE CORPORATION
205716-PR 12/23/10 01 BATTERY 79-610-62-00-5408 01/13/11 83.44
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 83.44
VENDOR TOTAL: 83.44
BEACON RAINBOW GROUP, LLC
0407626-IN-PR 12/02/10 01 BASE SET FOR REIMENSCHNEIDER 22-610-75-00-7011 01/13/11 592.25
BASEBALL FIELD CONSTRUCT
02 PARK ** COMMENT **
INVOICE TOTAL: 592.25
VENDOR TOTAL: 592.25
BEUKELML LOUISE A. BEUKELMAN
110410 11/05/10 01 NOVEMBER 04 MEETING MINUTES 79-650-62-00-5401 01/13/11 35.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 35.00
120210 12/08/10 01 12/02/10 MEETING MINUTES 79-650-62-00-5401 01/13/11 79.80
CONTRACTUAL SERVICES
INVOICE TOTAL: 79.80
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:22:38 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BEUKELML LOUISE A. BEUKELMAN
121610 12/20/10 01 DECEMBER 16 MEETING MINUTES 79-650-62-00-5401 01/13/11 91.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 91.00
VENDOR TOTAL: 205.80
BPAMOCO BP AMOCO OIL COMPANY
27944498-PR 12/24/10 01 GASOLINE 79-650-65-00-5812 01/13/11 117.95
GASOLINE
INVOICE TOTAL: 117.95
VENDOR TOTAL: 117.95
CALLONE CALL ONE
1010-7980-0000-1210P 12/15/10 01 MONTHLY CHARGES 79-650-62-00-5437 01/13/11 255.16
TELEPHONE/INTERNET
02 MONTHLY CHARGES 80-000-62-00-5437 203.84
TELEPHONE/INTERNET/CABLE
INVOICE TOTAL: 459.00
VENDOR TOTAL: 459.00
CENTRALL CENTRAL LIMESTONE COMPANY, INC
13508-PR 11/30/10 01 GRAVEL 79-610-62-00-5417 01/13/11 68.70
MAINTENANCE-PARKS
INVOICE TOTAL: 68.70
VENDOR TOTAL: 68.70
COMED COMMONWEALTH EDISON
1613010022-1210 12/14/10 01 BALLFIELDS 79-650-62-00-5435 01/13/11 1,254.36
ELECTRICITY
INVOICE TOTAL: 1,254.36
6819027011-1210 12/03/10 01 PR BUILDINGS 79-650-62-00-5435 01/13/11 297.43
ELECTRICITY
INVOICE TOTAL: 297.43
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
COMED COMMONWEALTH EDISON
7982205057-1210 12/01/10 01 202 COUNTRYSIDE UNIT D 80-000-62-00-5435 01/13/11 108.42
ELECTRICITY
INVOICE TOTAL: 108.42
VENDOR TOTAL: 1,660.21
FARREN FARREN HEATING & COOLING
1057 12/20/10 01 REPAIR BLOWER BEARINGS 80-000-62-00-5416 01/13/11 675.35
MAINTENANCE- GENERAL
INVOICE TOTAL: 675.35
VENDOR TOTAL: 675.35
FIRSILLI FIRST ILLINOIS SYSTEMS, INC.
6313 12/01/10 01 DECEMBER PEST CONTROL 80-000-62-00-5416 01/13/11 39.00
MAINTENANCE- GENERAL
INVOICE TOTAL: 39.00
VENDOR TOTAL: 39.00
FOXVALSA FOX VALLEY SANDBLASTING
4430 12/15/10 01 SANDBLAST TUBE, POWER COAT 79-610-62-00-5417 01/13/11 72.00
MAINTENANCE-PARKS
02 TUBE ** COMMENT **
INVOICE TOTAL: 72.00
VENDOR TOTAL: 72.00
GRAINCO GRAINCO FS., INC.
117085 11/16/10 01 TIRE REPAIR 79-610-62-00-5408 01/13/11 34.50
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 34.50
VENDOR TOTAL: 34.50
HAYDENS HAYDEN'S
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HAYDENS HAYDEN'S
00099198 11/30/10 01 BASKETBALL NET 80-000-65-00-5803 01/13/11 30.00
PROGRAM EXPENSES
INVOICE TOTAL: 30.00
VENDOR TOTAL: 30.00
HOGAN FARM PLAN
03 462090 12/15/10 01 5 GAL LOW VI 79-610-62-00-5408 01/13/11 60.12
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 60.12
VENDOR TOTAL: 60.12
ICE ICE MOUNTAIN
OOL0119455822 12/14/10 01 WATER 79-650-65-00-5804 01/13/11 12.70
OPERATING SUPPLIES
INVOICE TOTAL: 12.70
VENDOR TOTAL: 12.70
ILPD4811 ILLINOIS STATE POLICE
121310-PR 12/13/10 01 BACKGROUND CHECKS 79-650-65-00-5803 01/13/11 650.75
PROGRAM EXPENSES
INVOICE TOTAL: 650.75
VENDOR TOTAL: 650.75
IMAGEPLU IMAGE PLUS
26150 08/06/10 01 SOCCER T-SHIRTS 79-650-65-00-5803 01/13/11 210.40
PROGRAM EXPENSES
INVOICE TOTAL: 210.40
26151 07/30/10 01 SOCCER JERSEYS 79-650-65-00-5803 01/13/11 955.25
PROGRAM EXPENSES
INVOICE TOTAL: 955.25
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
IMAGEPLU IMAGE PLUS
26311 10/06/10 01 GIRLS BASKETBALL SHORTS & 79-650-65-00-5803 01/13/11 206.40
PROGRAM EXPENSES
02 TANKS ** COMMENT **
INVOICE TOTAL: 206.40
VENDOR TOTAL: 1,372.05
JSHOES J'S SHOE REPAIR
6484-30 12/10/10 01 BOOTS 79-610-62-00-5421 00404531 01/13/11 160.00
WEARING APPAREL
INVOICE TOTAL: 160.00
VENDOR TOTAL: 160.00
KCRECORD KENDALL COUNTY RECORD
72-113010 11/30/10 01 FENCING & SURFACING LEGAL 79-610-65-00-5804 01/13/11 54.80
OPERATING SUPPLIES
02 NOTICES ** COMMENT **
INVOICE TOTAL: 54.80
VENDOR TOTAL: 54.80
KIDSFIRS KIDS FIRST SPORTS SAFETY INC.
120910 12/09/10 01 BASKETBALL EVALUATIONS 79-650-62-00-5401 01/13/11 600.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 600.00
120910-GYM 12/09/10 01 TUMBLING/GYMNASTIC INSTRUCTION 80-000-62-00-5401 01/13/11 908.60
CONTRACTUAL SERVICES
INVOICE TOTAL: 908.60
120910-VB 12/09/10 01 VOLLEYBALL INSTRUCTION 80-000-62-00-5401 01/13/11 536.90
CONTRACTUAL SERVICES
INVOICE TOTAL: 536.90
VENDOR TOTAL: 2,045.50
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
LIFEFITN LIFE FITNESS
3532701 11/17/10 01 2 TREADMILLS 80-000-65-00-5805 00404626 01/13/11 5,198.09
RECREATION EQUIPMENT
INVOICE TOTAL: 5, 198.09
VENDOR TOTAL: 5, 198.09
MENLAND MENARDS - YORKVILLE
46994 12/01/10 01 ANTIFREEZE, PADLOCK, STAPLES 79-610-62-00-5408 01/13/11 50.17
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 50.17
47083 12/01/10 01 SCREWS, DUCT TAPE, BOARDS 79-610-65-00-5804 01/13/11 43.75
OPERATING SUPPLIES
INVOICE TOTAL: 43.75
48615 12/07/10 01 GLOVES, GOGGLES 80-000-62-00-5408 01/13/11 9.67
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 9.67
48639 12/07/10 01 RETURNED MERCHANDISE CREDIT 80-000-62-00-5408 01/13/11 -1.68
MAINTENANCE- SUPPLIES
INVOICE TOTAL: -1.68
48644 12/07/10 01 DUST MASK, SAFETY GLASSES, 80-000-62-00-5416 01/13/11 20.93
MAINTENANCE- GENERAL
02 GLOVES ** COMMENT **
INVOICE TOTAL: 20.93
49267 12/10/10 01 DOOR BOTTOM, CLOSER 80-000-62-00-5408 01/13/11 12.96
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 12.96
49975 12/13/10 01 QUICK SNAPS 79-610-65-00-5804 01/13/11 11.96
OPERATING SUPPLIES
INVOICE TOTAL: 11.96
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
50549 12/15/10 01 DOOR BOTTOM GOLD, GREAT STUFF 80-000-62-00-5416 01/13/11 9.49
MAINTENANCE- GENERAL
02 GAP FILLER ** COMMENT **
INVOICE TOTAL: 9.49
VENDOR TOTAL: 157.25
MJELECT MJ ELECTRICAL SUPPLY, INC.
1118689-01 12/15/10 01 BULBS 80-000-62-00-5408 01/13/11 25.00
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 25.00
1119747-00 12/17/10 01 BULBS 80-000-62-00-5408 01/13/11 130.00
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 130.00
VENDOR TOTAL: 155.00
NAPETROL NAPERVILLE TROLLEY & TOURS LTD
6098-PR 11/26/10 01 POLAR EXPRESS TROLLEY 79-650-65-00-5803 01/13/11 1,100.00
PROGRAM EXPENSES
INVOICE TOTAL: 1, 100.00
VENDOR TOTAL: 1, 100.00
NEXTEL NEXTEL COMMUNICATIONS
837900513-106-PR 12/21/10 01 PARKS MONTHLY CHARGES 79-610-62-00-5438 01/13/11 125.12
CELLULAR TELEPHONE
02 REC CENTER MONTHLY CHARGES 80-000-62-00-5438 25.02
CELLULAR PHONE
03 RECREATION MONTHLY CHARGES 79-650-62-00-5438 125.12
CELLULAR TELEPHONE
INVOICE TOTAL: 275.26
VENDOR TOTAL: 275.26
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NICOR NICOR GAS
64-99-70-7276 0-1210 12/06/10 01 202 E COUNTRYSIDE UNIT E 80-000-78-00-9002 01/13/11 1,185.16
NICOR
INVOICE TOTAL: 1, 185.16
65-69-00-0377 0-1210 12/06/10 01 202 E COUNTRYSIDE UNIT D 80-000-78-00-9002 01/13/11 64.28
NICOR
INVOICE TOTAL: 64.28
VENDOR TOTAL: 1,249.44
OMALLEY O'MALLEY WELDING & FABRICATING
14075 11/30/10 01 SQUARE TUBE 79-610-62-00-5417 01/13/11 35.22
MAINTENANCE-PARKS
INVOICE TOTAL: 35.22
VENDOR TOTAL: 35.22
PITBOW PITNEY BOWES
5336185-DC10 12/13/10 01 SEPTEMBER - DECEMBER RENTAL 79-650-65-00-5808 01/13/11 177.00
POSTAGE & SHIPPING
02 CHARGES ** COMMENT **
INVOICE TOTAL: 177.00
VENDOR TOTAL: 177.00
REINDERS REINDERS, INC.
1324560-00 12/06/10 01 RADIATOR HOSE INLET 79-610-62-00-5408 01/13/11 59.66
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 59.66
VENDOR TOTAL: 59.66
RIVRVIEW RIVERVIEW FORD
FOCS301484 12/03/10 01 REPLACE 4X4 MODULE 79-610-62-00-5408 01/13/11 452.61
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 452.61
VENDOR TOTAL: 452.61
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SAFESUPP SAFETY SUPPLY ILLINOIS
1169868-01-PR 11/30/10 01 SAFETY VESTS 79-610-62-00-5421 01/13/11 146.00
WEARING APPAREL
INVOICE TOTAL: 146.00
VENDOR TOTAL: 146.00
SCOTTB BILL SCOTT
121310 12/13/10 01 REIMBURSEMENT FOR BIBS 79-610-62-00-5421 01/13/11 69.70
WEARING APPAREL
INVOICE TOTAL: 69.70
VENDOR TOTAL: 69.70
STROGEN STROGEN METALS, INC
18487 11/24/10 01 PLEATED FILTERS 80-000-62-00-5408 01/13/11 45.00
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 45.00
VENDOR TOTAL: 45.00
SUPERBEV THE SUPERIOR BEVERAGE CO.
601460 12/28/10 01 CHOCOLATE MILK, JUICE 80-000-65-00-5828 01/13/11 65.00
CONCESSIONS EXPENSES
INVOICE TOTAL: 65.00
VENDOR TOTAL: 65.00
UNIQUEPR UNIQUE PRODUCTS & SERVICE
213388 12/14/10 01 TOILET TISSUE, BOWL CLEANER 80-000-62-00-5408 01/13/11 63.01
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 63.01
213922 12/27/10 01 BODY SHAMPOO, URINAL BLOCK, 80-000-62-00-5408 01/13/11 923.10
MAINTENANCE- SUPPLIES
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
UNIQUEPR UNIQUE PRODUCTS & SERVICE
213922 12/27/10 02 PAPER TOWEL, TOILET TISSUE, ** COMMENT ** 01/13/11
03 FLOOR POLISH, HAND SANITIZER ** COMMENT **
INVOICE TOTAL: 923.10
VENDOR TOTAL: 986.11
VISA VISA
122710-PR 12/27/10 01 MONTHLY CABLE 80-000-62-00-5437 01/13/11 116.54
TELEPHONE/INTERNET/CABLE
02 CLEANING TAPE 80-000-62-00-5410 80.60
MAINTENANCE- OFFICE EQUIP.
03 CHRISTMAS PAPER, CRAFT 79-650-65-00-5803 71.09
PROGRAM EXPENSES
04 SUPPLIES ** COMMENT **
05 MONTHLY STEP LICENSE 80-000-65-00-5803 274.64
PROGRAM EXPENSES
06 CERTIFIACTION TRAINING, PLAQUE 79-650-64-00-5604 420.00
TRAINING AND CONFERENCES
07 MONTHLY CABLE 79-650-62-00-5437 79.95
TELEPHONE/INTERNET
INVOICE TOTAL: 1,042.82
VENDOR TOTAL: 1,042.82
WALKCUST WALKER CUSTOM HOMES, INC.
YPD 2/11 12/08/10 01 FEBRUARY LEASE PAYMENT 80-000-62-00-5432 01/13/11 18,000.00
LEASE PAYMENT
INVOICE TOTAL: 18,000.00
VENDOR TOTAL: 18,000.00
WALMART WALMART COMMUNITY
121610-PR 12/16/10 01 OATS, GLITTER, SANDWICH BAGS, 79-650-65-00-5803 01/13/11 72.76
PROGRAM EXPENSES
DATE: 01/05/11 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 11:22:39 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/13/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WALMART WALMART COMMUNITY
121610-PR 12/16/10 02 CANDY, SHELF LINER, PUDDING ** COMMENT ** 01/13/11
03 PARTY BAGS, STORAGE BOXES, 80-000-65-00-5803 169.23
PROGRAM EXPENSES
04 PUNCH, FRUIT, POP, COTTON, ** COMMENT **
05 GLUE STICKS, CLEANERS, COOKIES ** COMMENT **
06 GELATIN ** COMMENT **
INVOICE TOTAL: 241.99
VENDOR TOTAL: 241.99
YORKNAPA YORKVILLE NAPA AUTO PARTS
941032 11/02/10 01 FUEL FILTER 79-610-62-00-5408 11/13/10 10.35
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 10.35
941443 11/05/10 01 OIL 79-610-62-00-5408 11/13/10 2.59
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 2.59
VENDOR TOTAL: 12.94
TOTAL ALL INVOICES: 40,688.00
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTIC" Director ■
City Administrator F1 Tracking Number
° L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: Riverfront Building concession-lease proposals
Agenda Date: January 13, 2011
Synopsis: Review of submitted concession-lease agreement proposals for the Riverfront
Building.
Action Previously Taken:
Date of Action: 12-16-10 Action Taken: Review of proposals, direction to submit
building layouts
Item Number:
Type of Vote Required: Majority
Action Requested: Recommendation to City Council
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Since last meeting, both vendors have had an opportunity to tour the building and submit
building layouts. Both vendors are comfortable with the space, and both intend to pursue being
the building user. At time of packet creation, the Yak Shack had not submitted a building layout
plan. When those plans are received, they will be sent to the Park Board members.
Memorandum
It tLUJ To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PRRK�g s RECRMTIC" CC:
]DT Date: January 6, 2011
L Subject: Riverfront Building—Concession-lease proposals
Attached are two proposals for leasing the Riverfront Building at 301 E Hydraulic Street.
Both proposers met the minimum qualifications of the RFP. In brief, the details of each proposal
are:
1) Yak Shack, LLC—Jeffery S. Brown
a. Monthly rent of$300
b. 5% of gross revenues
c. Maximum total payment to the City capped per month at$1,200
d. Has run kayak instruction classes at the REC Center pool for the past year, to
successful turnout and reviews
e. Other
i. Offering to rent inflatable "funyaks"
ii. Offering to sell packaged food items
iii. Offering to provide restrooms, changing facilities, and minor cleanup of
the facility.
2) Specialty Expeditions, Inc, DBA Geneva Kayak Center—Ryan Rushton
a. Monthly rent of$250 per month
b. 5% of gross revenues on retail
c. 20% of gross receipts on instructional programs, rentals, and guided tours
d. Has managed and run the Geneva Kayak Center in Geneva, IL.
i. Resumes for owner and manager are attached.
ii. Offering sea kayaks, whitewater kayaks, canoes, rafting and tubing
rentals.
iii. Offers guided tours on area rivers and Lake Michigan.
iv. Offering to setup course webcam.
v. Golf cart boat shuttles from the bottom to the top of the facility.
vi. Offering to partner with freestyle and slalom competitions and
Paddlesports Festival.
Geneva Kayak Center's Building Plan
"Yorkville Outdoor Center"
Geneva Kayak Center's proposal for the building on the new whitewater park is an exciting mix of retail, fun classes, trips, outings
and events. We are excited about the building and the potential that it has as an economic stimulus for the city of Yorkville and
the downtown area. Our plan provides the most direct income for the city as well as other economic benefits to other businesses
in Yorkville and the surrounding area. Our experience in the business and large customer base will provide for immediate results
and a professionally run outfit.
We would be able to maximize the potential of the building and the site without many changes to the building itself. The next two
pages show our plan of the building and the overall site. To summarize what we would do with the building:
- Paint Interior and Exterior of the building
- Clean up and improve landscape surround the building
- Use storage containers or a fenced in area directly behind the building for"program equipment"
- Storage for this equipment could be offsite if having the containers or fenced in area was not possible.
- Utilize both front and back porches for kayak display.
Back Porch - Screened In - Kayak Display
P P
Bathroom a F
d I Car Rack Room
d
I s Yakima
e Kayak Display Area Malone
Storage s Thule
Closet
Clothing
Drytops Trip Planning Area
Paddling Jackets &
Gloves Classroom
Boots Reception
Check-In Area
Vending
Front Porch - Whitewater kayaks On Display M hin
R Storage C ntainers or "Fenced In" Kayak Racks for "Pro ram Boats"
V Back Porch - Screened In - Kayak Display
e
r P P
Bathroom a F
d D Car Rack Room
d Yakima
s
e Kayak Display Area Malone
Storage s Thule
Closet
R
i Clothing
V Drytops Trip Planning Area
e Paddling Jackets &
Gloves Classroom
r Boots Reception
Check-In Area
Front Porch - yVhitewater kayaks On Display
ADAAccessible Ramp
R
i
V
e
r
Parking Area
REQUEST FOR PROPOSAL
Name of Proposing Company: Specialty Expeditions Inc.DBA Geneva Kayak
Center
Project Name: Riverfront Building Lease
Proposal No.:
Proposal Due: Tuesday,November 23,2010 at 3:00 pm
Proposal Openings Tuesday,November 23,2010 at 3:01 pm
Required of All Proposers:
Deposit: Not Required
Letter of Capability of Acquiring
Performance Bond: Not Required
Required of Awarded Lessee:
Performance Bond/Letter of Credit: Not Required
Certificate of Insurance: Required
Legal Advertisement Published: N/A
Date Issued: Friday,October 22,2010
This document consists of 22 pages.
Return original and two duplicate copies of proposal along with one compact disc with
proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode
Acrobat) version in a sealed envelope marked with the Proposal Number as noted above
to:
BART OLSON
INTERIM DIRECTOR OF PARKS AND RECREATION
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE,IL 60560
PHONE: 630-553-4350
FAX: 630-553-7575
www.yorkville.il.us
United City of Yorkville
The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to
4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560.
SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE.
The City Council reserves the right to accept or reject any and all proposals,to waive technicalities
and to accept or reject any item of any proposal.
The documents constituting component parts of this contract are the following:
I. REQUEST FOR PROPOSALS
II. TERMS & CONDITIONS
III. DETAILED SPECIFICATIONS
IV. PROPOSAL/CONTRACT FORM
DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD
RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of
the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy
of the executed contract.
2
United City of Yorkville
I. REQUEST FOR PROPOSALS
1. GENERAL
1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up
to November 23, 2010 at 3:00 pm.
1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City
Hall, 800 Game Farm Road on Tuesday,November 23, 2010 at 3:01 pm.
1.3. Proposals must be received at the United City of Yorkville by the time and date specified.
Proposals received after the specified time and date will not be accepted and will be
returned unopened to the Proposer.
1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a
sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the
name of the project, date, and time set for receipt of proposals.
1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have
not acted in collusion with any other proposer or potential proposer.
2. PREPARATION OF PROPOSAL
2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal
documents and to be familiar with all of the requirements, stipulations, provisions, and
conditions surrounding the proposed services.
2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All
requests for interpretations or clarifications shall be made in writing and received by the
City at least five (5) business days prior to the date set for receipt of proposals. All
changes or interpretations of the specifications shall be made by the City in a written
addendum to our proposers of record.
2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will
govern. In case of discrepancy in the price between the written and numerical amounts,
the written amount will govern.
2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal
including any proposer's travel or personal expenses shall be the sole responsibility of the
proposer and will not be reimbursed by the City.
2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total
cost to the City for all work involved in the respective items and that this cost also
includes all insurance, royalties, transportation charges, use of all tools and equipment,
superintendence,overhead expense,all profits and all other work,services and conditions
necessarily involved in the work to be done and materials to be furnished in accordance
with the requirements of the Contract Documents considered severally and collectively.
3
United City of Yorkville
3. MODIFICATION OR WITHDRAWAL OF PROPOSALS
3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the
signature or name of person authorized for submitting a proposal, provided that it is
received prior to the time and date set for the bid opening. Telephone, email or verbal
alterations of a proposal will not be accepted.
3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to
the time set for the proposal opening, by a letter bearing the signature or name of person
authorized for submitting proposals. Proposals may not be withdrawn after the proposal
opening and shall remain valid for a period of ninety (90) days from the date set for the
proposal opening, unless otherwise specified.
4. DELIVERY
4.1. All proposal prices are to be quoted,delivered F.O.B. City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560.
5. TAX EXEMPTION
5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and
supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request.
Our federal identification will also be provided to selected vendor.
6. RESERVED RIGHTS
6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities,
irregularities and informalities and to accept or reject any and all proposals and to
disapprove of any and all subLessees as may be in the best interest of the City. Time and
date requirements for receipt of proposal will not be waived.
II, TERMS AND CONDITIONS
7. CITY ORDINANCES
7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville
and laws of the State of Illinois.
8. USE OF CITY'S NAME
8.1. The proposer is specifically denied the right of using in any form or medium the name of
the City for public advertising unless express permission is granted by the City.
9. INDEMNITY AND HOLD HARMLESS AGREEMENT
9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save
harmless the City and its agents, officers, and employees, against all injuries, deaths,
losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise
directly or indirectly from any negligence or from the reckless or willful misconduct of the
Proposer, its employees, or its subLessees, and the Proposer, its employees, or its
subLessees,and the Proposer shall at its own expense,appear,defend and pay all charges
of attorneys and all costs and other expenses arising therefrom or incurred in connection
therewith, and, if any judgment shall be rendered against the City in any such action,the
4
United City of Yorkville
Proposer shall,at its own expense, satisfy and discharge the same. This Agreement shall
not be construed as requiring the Proposer to indemnify the City for its own negligence.
The Proposer shall indemnify, keep and save harmless the City only where a loss was
caused by the negligent, willful or reckless acts or omissions of the Proposer, its
employees, or its SubLessees.
10. NONDISCRIMINATION
10.1. Proposer shall, as a party to a public contract:
(a) Refrain from unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects ofpast
discrimination;
(b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity
employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code
Annotated and Executive Orders#11246 and#11375,which are incorporated herein
by reference. The Equal Opportunity clause, Section 6.1 of the Rules and
Regulations of the Department of Human Rights of the State of Illinois,is a material
part of any contract awarded on the basis of this proposal.
10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age,
marital status,physical or mental handicap,sexual orientation,or unfavorable discharge
for military service. Proposer shall comply with standards set forth in Title VII of the
Civil Rights Act of 1964,42 U.S.C.Secs.2000 et seq.,The Human Rights Act of the State
of Illinois,775 ILCS 5/1-101 et.seq.,and The Americans With Disabilities Act,42 U.S.C.
Secs. 12101 et. seq.
11. SEXUAL HARASSMENT POLICY
11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy
that:
11.1.1.Notes the illegality of sexual harassment;
11.1.2. Sets forth the State law definition of sexual harassment;
11.1.3. Describes sexual harassment utilizing examples;
11.1.4. Describes the Proposer's internal complaint process including penalties;
11.1.5. Describes the legal recourse,investigative and complaint process available through
the Illinois Department of Human Rights and the Human Rights Commission and
how to contact these entities; and
11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights
Act.
12. EQUAL EMPLOYMENT OPPORTUNITY
12.1. In the event of the Proposer's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), the Proposer
may be declared ineligible for future contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the contract may be
5
United City of Yorkville
canceled or voided in whole or in part, and such other sanctions or penalties may be
imposed or remedies invoked as provided by statute or regulation. During the
performance of this contract,the Proposer agrees as follows:
12.1.1.That it will not discriminate against any employee or applicant for employment
because of race, color,religion, sex, marital status, national origin or ancestry, age,
physical or mental handicap unrelated to ability,sexual orientation,sexual identity or
an unfavorable discharge from military service; and further that it will examine all
job classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization.
12.1.2.That,if it hires additional employees in order to perform this contract or any portion
thereof,it will determine the availability(in accordance with the Department's Rules
and Regulations) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees are
hired in such a way that minorities and women are not underutilized.
12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all applicants will be afforded equal opportunity without
discrimination because of race,color,religion,sex,marital status,national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military services.
12.1.4. That it will send to each labor organization or representative of workers with which it
has or is bound by a collective bargaining or other agreement or understanding, a
notice advising such labor organization or representative of the Proposer's
obligations under the Illinois Human Rights Act and the Department's Rules and
Regulations. If any such labor organization or representative fails or refuses to
cooperate with the Proposer in its efforts to comply with such Act and Rules and
Regulations,the Proposer will promptly so notify the Department and the contracting
agency and will recruit employees from other sources when necessary to fulfill its
obligations thereunder.
12.1.5.That it will submit reports as required by the Department's Rules and Regulations,
furnish all relevant information as may from time to time be requested by the
Department or the contracting agency, and in all respects comply with the Illinois
Human Rights Act and the Department's Rules and Regulations.
12.1.6.That it will permit access to all relevant books,records, accounts and work sites by
personnel of the contracting agency and the Department for purpose of investigation
to ascertain compliance with the Illinois Human Rights Act and the Department's
Rules and Regulations.
12.1.7.That it will include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
undertaken or assumed,so that such provisions will be binding upon such subLessee.
In the same manner as with other provisions of this contract, the Proposer will be
liable for compliance with applicable provisions of this clause by such subLessees;
and further it will promptly notify the contracting agency and the Department in the
event any subLessee fails or refuses to comply therewith. In addition,the Proposer
will not utilize any subLessee declared by the Illinois Human Rights Commission to
be ineligible for contracts or subcontracts with the State of Illinois or any of its
6
United City of Yorkville
political subdivision or municipal corporations.
13. DRUG FREE WORK PLACE
13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free
workplace by:
13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture,
distribution,dispensation,possession or use of a controlled substance,including cannabis,
is prohibited in the City's or proposer's workplace.(2)Specifying the actions that will be
taken against employees for violations of such prohibition. (3)Notifying the employee
that,as a condition of employment on such contact or grant,the employee will: (A)abide
by the terms of the statement; and (B) notify the employer of any criminal drug statute
conviction for a violation occurring in the workplace no later than five(5)days after such
conviction.
13.3. Establishing a drug free awareness program to inform employee's about: (1)the dangers
of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug
free workplace;(3)any available drug counseling,rehabilitation and employee assistance
programs; (4)the penalties that may be imposed upon employees for drug violations.
13.4. Providing a copy of the statement required above to each employee engaged in the
performance of the contract or grant and to post the statement in a prominent place in the
workplace.
13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five (5) days after such conviction from an employee or otherwise receiving actual
notice of such conviction.
13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment
and rehabilitation is required and indicating that a trained referral team is in place.
13.8. Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
14. PREVAILING WAGE ACT
14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq.,
for all work completed under this contract. Proposer agrees to pay the prevailing wage
and require that all of its subLessees pay prevailing wage to any laborers, workers or
mechanics who perform work pursuant to this contract or related subcontract.
14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names,
7
United City of Yorkville
occupations and actual wages paid to each laborer,workman and mechanic employed by
the Proposer in connection with the contract. This record shall be open to inspection at all
reasonable hours by any representative of the City or the Illinois Department of labor and
must be preserved for four(4)years following completion of the contract.
15. INSURANCE REQUIREMENTS
15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall procure,
maintain and pay for such insurance as will protect against claims for bodily injury of
death,or for damage to property, including loss of use,which may arise out of operations
by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of
them,or by anyone for whose acts any of them may be liable. Such insurance shall not be
less than the greater of coverages and limits of liability specified below or any coverages
and limits of liability specified in the Contract Documents or coverages and limits
required by law unless otherwise agreed to by the City:
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Commercial Automobile Liability $1,000,000 Each Accident
Umbrella Liability $3,000,000
15.2. Commercial General Liability Insurance required under this paragraph shall be written on
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injury with Employment Exclusion(if any)deleted,Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnity obligations and other
contractual indemnity assumed under the Contract Documents.
15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall
include coverage for all owned, hired and non-owned automobiles.
15.4. Workers Compensation coverage shall include a waiver of subrogation against the City.
15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile
Liability Insurance may be arranged under single policies for full minimum limits
required, or by a combination of underlying policies with the balance provided by
Umbrella and/or Excess Liability policies.
15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability
(including products/completed operations coverage), Employers Liability, Commercial
Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of
Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with
8
United City of Yorkville
respect to liability arising out of operations performed; claims for bodily injury or death
brought against City by any Lessee of SubLessee employees, or the employees of
SubLessee's subLessees of any tier, however caused, related to the performance of
operations under the Contract Documents. Such insurance afforded to the City shall be
endorsed to provide that the insurance provided under each policy shall be Primary and
Non-Contributory.
15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the
Contract Documents at their sole expense and with insurance carriers licensed to do
business in the State of Illinois and having a current A.M. Best rating of no less than A-
VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any
insured required by the Contract Documents,the City may, at its option, purchase such
coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or
withhold funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
15.8. All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled, materially changed, non-renewed or restrictive
modifications added, without thirty (30) days prior written notice to the City. Renewal
certificates shall be provided to the City not less than five(5)prior to the expiration date
of any of the required policies. All Certificates of Insurance shall be in a form acceptable
to City and shall provide satisfactory evidence of compliance with all insurance
requirements. The City shall not be obligated to review such certificates or other evidence
of insurance,or to advise Lessee or SubLessee of any deficiencies in such documents,and
receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the
right to enforce the terms of the obligations hereunder. The City shall have the right to
examine any policy required and evidenced on the Certificate of Insurance.
16. COMPLIANCE WITH OSHA STANDARDS
16.1. Equipment supplied to the City must comply with all requirements and standards as
specified by the Occupational Safety and Health Act. All guards and protectors as well as
appropriate markings will be in place before delivery. Items not meeting any OSHA
specifications will be refused.
17. SUBLETTING OF CONTRACT
17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the
written consent of the Director of Parks and Recreation. In no case shall such consent
relieve the Awarded Proposer from their obligation or change the terms of the contract.
18. TERM OF CONTRACT
18.1. This contract may be extended no more than twice for subsequent annual periods (two
annual extensions) by mutual agreement of both parties, providing such agreement
complies with City purchasing policies and the availability of funds. However, if this
contract is not one that is subject to extension, such information will be available in the
detailed specifications or special conditions section, supra.
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United City of Yorkville
19. TERMINATION OF CONTRACT
19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty
(30)days written notice to the Awarded Proposer, in the event of default by the Awarded
Proposer. Default is defined as failure of the Awarded Proposer to perform any of the
provisions of this contract or failure to make sufficient progress so as to endanger
performance of this contract in accordance with its terms. In the event that the Awarded
Proposer fails to cure the default upon notice, and the City declares default and
termination,the City may procure, upon such terms and in such manner as the City may
deem appropriate, supplies or services similar to those so terminated. Any such excess
costs incurred by the City may be set-off against any monies due and owing by the City to
the Awarded Proposer.
20. BILLING & PAYMENT PROCEDURES
20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the
invoice will be processed for payment in accordance with the City payment schedule,
policy and procedures.
20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City
determines that the bill or invoice contains a defect making it unable to process the
payment request,the City shall notify the Proposer requesting payment as soon as possible
after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq.
The notice shall identify the defect and any additional information necessary to correct the
defect.
20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game
Farm Road, Yorkville, IL 60560.
21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY
21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee.
22. STANDARD OF CARE
22.1. Services performed by Proposer under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied,and no warranty or guarantee is included or intended in
this Agreement, or in any report, opinions, and documents or otherwise.
22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost,
and without reimbursement from the City,the professional services necessary to correct
errors and omissions caused by Proposer's failure to comply with the above standard and
reported to Proposer within one (1)year from the completion of Proposer's services for
the Project.
23. GOVERNING LAW
23.1. This Agreement will be governed by and construed in accordance with the laws of the
State of Illinois without regard for the conflict of laws provisions. Venue is proper only in
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United City of Yorkville
the County of Kendall and the Northern District of Illinois.
24. SUCCESSORS AND ASSIGNS
24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties
and their respective successors and assigns; provided, however, that neither party will
assign this Agreement in whole or in part without the prior written approval of the other.
The Proposer will provide a list of key staff, titles, responsibilities, and contact
information to include all expected sub Proposers.
25. WAIVER OF CONTRACT BREACH
25.1. The waiver by one party of any breach of this Agreement or the failure of one party to
enforce at any time,or for any period of time,any of the provisions hereof will be limited
to the particular instance and will not operate or be deemed to waive any future breaches
of this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
26. AMENDMENT
26.1. This Agreement will not be subject to amendment unless made in writing and signed by
all parties.
27. SEVERABILITY OF INVALID PROVISIONS
27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of
any state,country or jurisdiction,contravention will not invalidate the entire Agreement,
but it will be construed as if not containing the invalid provision and the rights or
obligations of the parties will be construed and enforced accordingly.
28. NOTICE
28.1. Any notice will be in writing and will be deemed to be effectively served when deposited
in the mail with sufficient first class postage affixed, and addressed to the party at the
party's place of business. Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville,IL 60560
And to the Proposer as designated in the Contract Form.
III. DETAILED SPECIFICATIONS
29. DEFINITIONS
29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain
words or phrases,when used in the Contract shall have the same meaning given to them in
this section. Other terms shall be defined within applicable subsections.
Awarded proposer shall mean the firm which the City has selected to negotiate a contract,
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United City of Yorkville
and pending successful completion of contract negotiations, shall become the Lessee
Concession Lease Agreement shall mean the agreement awarded by the Lessor to the
Lessee that governs use of the property and grants the Lessee the right to operate a business
within the property, subject to restrictions.
Contract shall mean the agreement created by and consisting of the Contract Documents
and Concession Lease Agreement
Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail
Specifications and the Concession Lease Agreement
Lessee shall mean the firm with which the City has executed the Concession Lease
Agreement.
Day shall mean Calendar Day unless otherwise stated.
Proposer shall mean a firm that has submitted a full and complete response to this Request
for Proposals.
Specifications shall mean specifications identified in the Contract.
30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT
30.1. In general terms, the City is seeking to grant a lessee the exclusive privilege of operating
a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as
more specifically described in this document.
30.2. For purposes of evaluating the proposer's experience and certifications, copies of
resumes for all proposed operators, managers and major employees for the business are
required in the proposal. Relevant work history and experience in operating a business of
the nature as herein described shall be used in the evaluation of the proposal and selection of
the awarded proposer.
30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee
in conducting its services and sales.
30.4. The lessee shall be responsible for all taxes and personal property, and maintenance work
on the building and immediate premises. Any capital improvements done on the premises
over$10,000 in value shall be approved by the Park Board prior to commencement. Any
capital improvements done on the premises of$10,000 or less shall be approved by the
Director of Parks and Recreation prior to commencement. Any capital improvements must
be inspected by the City and all work and contractors must be licensed,bonded, and insured.
30.5. At the end of the agreement term,the City shall conduct an inspection of the premises,
and the lessee shall be informed of the outcome of said inspection. The lessee shall be
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United City of Yorkville
responsible for returning the premises to its original state, subject to the discretion of the
Park Board.
30.6. The lessee does not have exclusive rights to all concession operations within the park, but
rather, only to the specific operation at the specific location as described in the Concession
Lease Agreement.
30.7. The City agrees to furnish to the Lessee access to City water and sewer utilities. The
Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity,
phone, internet, etc.). The lessee is responsible for costs associated with utility connections
and upgrades.
30.8. If the lessee chooses not to occupy the building through the winter months,the lessee
shall take all necessary precautions and measures to properly winterize the building. These
precautionary measures shall include, but not be limited to, maintaining a minimum level of
heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing
conditions. If alternative methods of winterizing are to be utilized,those methods shall be
subject to approval from the property owner.
30.9. The City has no control nor responsibility for the construction progress of the dam bypass
and whitewater features, and therefore makes no guarantees nor warrants that construction
will be complete by a certain date or time. The lessee assumes all risks associated with the
nature of the unknown opening date for the dam bypass and whitewater features.
31.PAYMENTS AND OTHER REPORTS TO THE CITY
31.1. The lessee is required to submit certain payments, forms, financial statements, and other
items on a timely basis. Failure to submit any of the required items in a timely fashion may
result in breach of the agreement.
31.2. The lessee, at minimum, shall make payments equivalent to 5%of the annual sum of the
total adjusted gross receipts. Said payment shall make said payment prior to February 1 of
each year.
31.3. The lessee, at minimum, shall make premises rental payments of$200 per month for
each month through the life of the agreement, due prior to the first of each calendar month.
31.4. The lessee shall provide the City with a security deposit in the amount of$5,000, to be
due to the City prior to start of the agreement term. Said deposit shall be held until after the
end of the term of the agreement, and will be used to offset any damage to the premises.
31.5. The lessee shall provide to the City,prior to the start of the lease, confirmation of
insurance coverage for the premises and the operations of the business for the entire term ,
with the City named as additional insured on all policies.
31.6. The lessee shall provide to the City,prior to the start of the lease, confirmation of
business interruption insurance coverage for the operations for the entire lease. In the event
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United City of Yorkville
that the City is the cause of the business interruption and agrees to credit the lessee an
amount to offset the business interruption, said amount will be credited against the security
deposit or future rent payments, at the City's discretion.
31.7. Failure to meet any deadline for payment will result in an interest charge of 10%on said
late payment.
31.8. The lessee is required to submit an annual concession financial statement by January 30
of each year.
32. FIRM QUALIFICATIONS AND EXPERIENCE
32.1. The proposal shall state the size of the firm and the number and nature of the staff to be
employed under this contract on a full-time and/or part-time basis.
32.2. The proposal should identify the principal supervisory and/or management staff who
would be assigned to this contract. The firm should also provide information on the relevant
experience of its firm on similar engagements.
32.3. The City retains the right to approve or reject staff replacements of the successful bidder.
If it is deemed necessary, background checks may be required of the successful bidders
personnel that will be employed under this contract.
33. TERM OF CONTRACT
33.1. The term of the Contract shall be negotiated in the contract,but will generally be for a two
year-period with the City having an option to exercise two,two-year option terms. The
Lessee may negotiate in good faith, on request of the City, for an extension to the contract,
provided that the contract extension is approved by the City Council no later than one
hundred twenty (120) days before the termination of the existing contract.
34.PRINCIPAL CONTACT FOR CITY
34.1. The principal contact for the City that will coordinate assistance to the proposers will be
Bart Olson, Interim Director of Parks and Recreation, 630-553-4350 or
bolson c,yorkville.il.us.
35.ALTERNATIVES AND DEVIATIONS
35.1. The specifications included in this package describe existing services which the City
believes are necessary to meet performance requirements of the City and shall be considered
the minimum standards expected of the Lessee.
35.2. Other alternatives from the specifications in Section III may be indicated if the proposed
alternatives are equal to or greater than what is required by these specifications. All
alternatives shall be separately listed, and a justification for each shall be stated. The Lessee
shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives.
35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also
separately list all requested deviations from the specifications, with justifications attached
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United City of Yorkville
for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and
Deviations, for listing proposed deviations.
35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications,the
City shall assume it is able to fully comply with these specifications. The City shall be the
sole and final judge of compliance with all specifications.
35.3.2. The City further reserves the right to determine the acceptability or unacceptability of
any and all alternatives or deviations The City shall also be the sole and final judge as to
whether any alternative or deviation is of an equivalent or better quality of service.
36. EMPLOYEES
36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient
manner; to use care and diligence in the performance of this contract; and to provide neat,
orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of
alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee
or agent to safely and adequately perform his or her job while on duty or in the course of
performing their duties under this contract. The Lessee shall also agree to ensure that each
employee driving a vehicle shall at all times carry a valid operator's license for the type
vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a
professional-type manner. These specifics will be agreed upon between representatives from
the Lessee and the City Designated Representative
37. ACCIDENT PREVENTION
37.1.Precaution shall be exercised at all times for the citizens, employees and property. The
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery, equipment and all hazards shall be guarded or eliminated in
accordance with safety provisions.
38. TAXES,LICENSES & PERMITS
38.1.The Lessee shall pay all sales, use,property, income, and other taxes that are lawfully
assessed against the City or the Lessee in connection with the Lessee's facilities and the
work included in this Contract, and shall obtain and pay for all licenses, permits, certificates
of authority, and inspections required for the work. The Lessee shall furnish to the City
satisfactory evidence that it has all permits, licenses, and certificates of authority required to
operate for the term of this contract.
39. DEFAULT
39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has
not been sufficient cause to justify such lack of observance, the City shall serve notice, either
personally or by affixing such notice to the local premises of the Lessee, that this contract
shall be in default if the Lessee does not take action to remedy failure the schedule within
twenty-four(24)hours of said notice. If at the end of the twenty-four(24) hour period, the
Lessee has not made the necessary corrections, the City shall take such steps as are
necessary,to provide services according to the collection schedule submitted by the Lessee.
The Lessee will be liable for any costs of such steps from the date of the notice of default. If
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United City of Yorkville
deemed necessary by the City's Designated Representative,the City shall have the right to
take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty
(120)days from the date of notice of default.
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IV. PROPOSAL FORM
***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED
SIGNATORY OF THE CITY OF YORKVILLE,SHALL BECOME A
CONTRACT BINDING UPON BOTH PARTIES.
Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered
For Award
PROPOSER:
Geneva Kayak Center Date: 11/22/10
Company Name
2305 Fairfax Rd. Email Address
Street Address of Company
Ryan Rushton
St Charles,IL 60174 Contact Name (Print)
City,State,Zip
24-Hour Telephone
Business Phone
Signature of Officer,Partner or
Fax Sole Proprietor
Ryan Rushton,President
Print Name &Title
ATTEST: If a Corporation
Signature of Corporation Secretary
CITY OF YORKVILLE:
ATTEST:
Authorized Signature
Signature of City Clerk
Title
Date Date
In compliance with the specifications,the above-signed offers and agrees,if this Proposal
is accepted within 90 calendar days from the date of opening,to furnish any or all of the
services at the standards described herein within the time specified above.
PROPOSER'S CERTIFICATION (page I of 3)
With regard to Riverfront Building Lease,proposer Geneva Kavak Center hereby
certifies
(Name of Project) (Name of Proposer)
the following:
1. Proposer is not barred from bidding this contract as a result of violations of
Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4(Bid-Rotating);
2. Proposer certifies that it has a written sexual harassment policy in place and is in
full compliance with 775 ILCS §12-105(A)(4);
3. Proposer certifies that not less than the prevailing rate of wages as determined by
the City of Yorkville,Kendall County County or the Illinois Department of Labor shall
be paid to all laborers,workers and mechanics performing work for the City of Yorkville.
All bonds shall include a provision as will guarantee the faithful performance of such
prevailing wage clause.Proposer agrees to comply with the Illinois Prevailing Wage Act,
820 ILCS 130/1 et seq.,for all work completed. Proposer agrees to pay the prevailing
wage and require that all of its subLessees pay prevailing wage to any laborers,workers
or mechanics who perform work pursuant to this contract or related subcontract. Proposer
and each subLessee shall keep or cause to be kept an accurate record of names,
occupations and actual wages paid to each laborer,workman and mechanic employed by
the Proposer in connection with the contract. This record shall be sent to the City on a
monthly basis along with the invoice and shall be open to inspection at all reasonable
hours by any representative of the City or the Illinois Department of Labor and must be
preserved for four(4) years following completion of the contract. Proposer certifies that
proposer and any subLessees working on the project are aware that filing false payroll
records is a class B misdemeanor and that the monetary penalties for violations are to be
paid pursuant to law by the proposer,Lessee and subLessee. The City shall not be liable
for any underpayments. If applicable: Since this is a contract for a fixed public works
project,as defined in 820 ILCS 130/2,Lessee agrees to post at the job site in an easily
accessible place,the prevailing wages for each craft or type of worker or mechanic
needed to execute the contract or work to be performed.
4. Proposer certifies that it is in full compliance with the Federal Highway
Administrative Rules on Controlled Substances and Alcohol Use and Testing,49 C.F.R.
Parts 40 and 382 and that all employee drivers are currently participating in a drug and
alcohol testing program pursuant to the Rules.
5. Proposer further certifies that it is not delinquent in the payment of any tax
administered by the Department of Revenue,or that Proposer is contesting its liability for
the tax delinquency or the amount of a tax delinquency in accordance with the procedures
established by the appropriate Revenue Act. Proposer further certifies that if it owes any
tax payment(s)to the Department of Revenue,Proposer has entered into an agreement
with the Department of
PROPOSER'S CERTIFICATION (page 2 of 3)
Revenue for the payment of all such taxes that are due,and Proposer is in compliance
with the agreement.
BY: �%® v
Proposer's Aut 'zed Agent
FEDERAL TAXPAYER IDENTIFICATION NUMBER
or
Social Security Number
Subscribed and sworn to
before me
this day of
I.
OFF CL&
(Fill Out Applicable Paragraph Below) NOTARY ES SE
(a) Corporation
The Proposer is a corporation organized and existing under the laws of the State of
Illinois ,which operates under the Legal name of Specialty Expeditions,Inc. DBA
Geneva Kayak Center,and the full names of its Officers are as follows:
President: Ryan Rushton
Secretary: David Rushton
Treasurer: David Rushton
and it does have a corporate seal. (In the event that this bid is executed by other than the
President,attach hereto a certified copy of that section of Corporate By-Laws or other
authorization by the Corporation which permits the person to execute the offer for the
corporation.)
(b) Partnership
Signatures and Addresses of All Members of Partnership:
PROPOSER'S CERTIFICATION (page 3 of 3)
The partnership does business under the legal name of:
which name is registered with the office of in the
state of
(c) Sole Proprietor
The Supplier is a Sole Proprietor whose full name is:
and if operating under a trade name,said trade name is:
which name is registered with the office of in the
state of
5. Are you willing to comply with the City's preceding insurance requirements
within 13 days of the award of the contract?
Insurer's Name CBIZ inc.
Agent Alice Harmon
Street Address 44 Baltimore St
City,State,Zip Code Baltimore,MD 21502
Telephone Number
I/We affirm that the above certifications are true and accurate and that I/we have
read and understand them.
Print Name of Company: Geneva Kayak Center
United City of Yorkville
The partnership does business under the legal name of:
which name is registered with the office of in the state of
(c) Sole Proprietor
The Supplier is a Sole Proprietor whose full name is:
and if operating under a trade name, said trade name is:
which name is registered with the office of in the state of
5. Are you willing to comply with the City's preceding insurance requirements within 13
days of the award of the contract?
Insurer's Name
Agent
Street Address
City, State,Zip Code
Telephone Number
I/We affirm that the above certifications are true and accurate and that I/we have read and
understand them.
Print Name of Company:
Print Name and Title of Authorizing Signature:
Signature:
Date:
20
Print Name and Title of Authorizing Signature: Ryan Rushton
Signature:
0
Date:
APPENDIX 3
SCHEDULE OF ALTERNATIVES AND DEVIATIONS
Please list any proposed alternative or deviation to the minimum payment percentages
and amounts, and other standards as outlined in the specifications section of this
document. (Please attach additional sheets if necessary.)Paragraph Explanation of Alternative/ eviation
on- 1
31.3 1
Rental payment of$250.00 per month
31.2 1
5% of adjusted gross receipts on the sale of retail
products. * see end notes
31.2 1
20% of adjusted gross receipts on instructional
programs,rentals,and guided tours. * see end notes
Background
The Geneva Kayak Center is Chicago area's leading paddle sports retailer,paddling
school,and outfitter. Opened in 2005,the Geneva Kayak Center has become a
destination shop,drawing thousands of paddlers to the Fox River in Geneva and St.
Charles. GKC is recognized as the premier paddlesport instructional center in the
Midwest. No other company offers the breadth of courses nor has as many high level
certified coaches on staff.
Should the Geneva Kayak Center's bid proposal be accepted,our operation would move
from Geneva to the Yorkville riverfront location.The Geneva Kayak Center is best
positioned to enhance the riverfront whitewater facility that the city of Yorkville has
invested in. GKC's existing clientele,our history of professionalism and experience,and
dedication to paddlesports would serve well the community of Yorkville and help fully
realize the whitewater park as an economic engine to the city.
Lessee Qualifications
Ryan Rushton is the founding owner of the Geneva Kayak Center and has been paddling
whitewater and sea kayaks for the past 14 years. Ryan holds awards in both the ACA and
BCU in both the coastal and swiftwater rescue disciplines. Ryan has lead paddling
expeditions in Alaska,Canada,Maine,coastal Georgia and Florida,Wales and the waters
of Lakes Superior and Michigan.Ryan became an ACA Instructor Trainer in 2008,in the
Spring of 2010 he became one of only two Level 5 Coastal Kayak Instructor Trainers in
the Midwest. He is a voting member of the ACA's Coastal Kayak Committee.
ACA L5 Advanced Open Water Coastal Kayak Instructor Trainer
ACA L5 Advanced Open Water Coastal Kayak Instructor
ACA L5 Advanced Swiftwater Rescue Instructor
ACA Level 3 Open Canoe Instructor
BCU 5 Star Sea Leader
Wilderness First Responder
Scott Fairty is the General Manager at Geneva Kayak Center and has over 25 years
experience in all aspects of the paddlesport industry. He has managed retail stores,a
paddlesport importing company,and has been an independent paddlesport wholesale
sales rep. He has been a guide,trip leader and coach throughout his entire career.
BCU Coach Level 4 Sea
BCU Coach Level 3 Whitewater
BCU Foundation Safety & Rescue Trainer
ACA Level 5 Advanced Open Water Instructor
ACA Level 3 Open Canoe Instructor
ACA Adaptive Paddling Endorsement
Our Operation
The Geneva Kayak Center's operation in Yorkville would consist of our Paddling
School,Safety Center,Adventure Center,and Retail Shop. GKC would also host
yearly events and festivals at the site.
PADDLING SCHOOL
GKC is recognized as the premier paddlesport instructional center in the Midwest. No
other company offers the breadth of courses nor has as many high level certified coaches
on staff. We are constantly introducing new paddlers to the sport through fun and safe
programs. For 2011 we are expanding our already extensive list of courses to include:
General Courses
Introduction to Kayaking - 2.5 hour on-water workshop for all types of kayaks
Safety &Rescue -full day course on rescues for all types of paddle craft
Touring/Sea Kayaking
Level 1 —full day beginner course developing basic boat handling skills and rescues
Level 2 —full day advancing beginner course building on the L1 skills
Level 3 —2 day intermediate course on the open water of Lake Michigan
Level 4 —2-3 day advanced course on the Menomonee River,L. Michigan & Superior
Whitewater Kayaking
Level 1 —full day beginner course developing basic boat handling skills and safety
Level 2 —full day advancing beginner course building on the L1 skills
Level 3 —2 day intermediate course on moving water rivers
Level 4 —2-3 day advanced course on whitewater rivers
Canoeing
Level 1 —full day beginner course developing basic boat handling skills and rescues
Level 2 —full day advancing beginner course building on the Ll skills
Level 3 —2 day intermediate course on moving water rivers
Level 4 —2-3 day advanced course on whitewater rivers
Instructor/Coach Development
ACA Instructor Training & Certification Workshops in:
- Whitewater kayaking
- Sea Kayaking
- Canoeing
BCU coach training and certification workshops in sea kayaking
Guest Coaches
GKC brings well-known coaches in from outside the area and country to teach "Master
Class" and instructor courses.
SAFETY CENTER
The Geneva Kayak Center can add a layer of safety to the whitewater park in Yorkville.
GKC's Ryan Rushton is an American Canoe Association Level 5 Advanced Swiftwater
Rescue instructor. Through the Safety Center,GKC will offer basic boater safety,basic
swiftwater rescue and advanced swiftwater rescue courses and awards.
As part of a successful bid,Geneva Kayak will offer a yearly Swiftwater Rescue
Training course for up to 10 members of both of the city's police and fire rescue
squads at NO CHARGE.
ADVENTURE CENTER
Rentals
The Geneva Kayak Center currently rents sea kayaks,whitewater kayaks and canoes
from its' riverfront location. At the new Adventure Center in Yorkville, we will be
able to responsibly add both rafting and tubing adventures at the park. These fun and
safe activities can be overseen by GKC staff who are trained in swifwater rescue.
Guided Tours
GKC offers guided tours on several area rivers and Lake Michigan
RETAIL
GKC has had a brick and mortar retail presence for more than 5 years and has existing
dealerships for the following canoe and kayak brands.
Kayaks & Canoes Accessories
P&H Werner Paddles
Pyranha Lendal Paddles
SK-UK (Nigel Dennis Kayaks) Kokatat Gear
Dagger Sea to Summit
Wilderness Systems NRS
Eddyline Yakima Roof Racks
Wavesport Immersion Research
Mad River Canoe Malone Auto Racks
Current Designs
Wenonah
Impex
Venture
Other services and activities to phase in:
- Streaming webcam on the course
- Golf cart boat shuttles from the bottom of the run to the start.
- Freestyle and slalom competitions & Paddlesport festival
Ryan Rushton
QUALIFICATIONS
- Solid managerial and administrative experience as director of four different outdoor adventure programs and companies
- National leader in the field of sea kayaking
- Extensive experience in training guides and instructors
- Dedication and drive exhibited as a self-starter in two companies
- Communication and Team Building Skills
- Ability to manage multiple tasks
PROFESSIONAL EXPERIENCE
OUTDOOR CERTIFICATIONS& EXPERIENCE
- Level 5 Advanced Open Water Sea Kayak Instructor Trainer for the American Canoe Association. Can train and certify
instructors for teaching and guiding sea kayaks in Advanced Open Water Conditions.
- Level 5 Sea Kayak Instructor for the American Canoe Association. Can train and lead paddlers in Advanced Open Water
Conditions. Highest national certification for teaching sea kayaking.
- BCU 5 Star Sea Leader Award. Highest international certification for sea kayak leadership.
- Level 5 Advanced Swiftwater Rescue Instructor for the American Canoe Association. Can train guides and paddlers up to
advanced whitewater rescue techniques and protocols.
- Experienced guide and guide trainer in backpacking, orienteering, whitewater and flat-water canoeing, canoe expeditions,
backcountry skiing, snowshoeing, leave no trace wilderness travel, and non-technical mountaineering.
- Experienced in leading different populations in the adventure pursuits including grade school to college age students,
corporate groups, youth groups and adult groups.
- Experienced leading expeditions and outdoor trips in the Great Lakes Region (US &Canada),Alaska, Colorado, Florida,
Georgia, Maine, Canadian Maritimes, Baja Mexico and the UK.
- Experienced in Wilderness Medicine. Certified as a Wilderness First Responder since 1996. Re-Certification January 2011.
ADMINISTRATIVE SKILLS
- Transitioned Specialty Expeditions' core business of leading and guiding adventure programs into the Geneva Kayak Center
as a full service paddlesports shop.
- Have written guide and instructor staff handbooks for Specialty Expeditions, Inc. and the Geneva Kayak Center
- Developed and implemented Risk Management Plans for the adventure company Specialty Expeditions and the Geneva
Kayak Center.
- Developed outdoor programs designed for skill development and personal growth
- Secured Commercial Use Authorization permits with several National Parks including Everglades National Park(FL), Gulf
Islands National Seashore(MS), Kenai Fjords National Park(AK), Apostles Islands National Park(WI) and Isle Royale
National Park (MI).
- Developed relationships with outside organizations as a subcontractor to provide training services for their guide staffs.
Organizations include Timber-Lee Christian Center, Camp Honeyrock, Silver Birch Ranch, Camp Forest Springs and the Boy
Scouts and Girl Scouts of America.
- Secured Special Event permits with the Chicago Park District for the Windy City Kayak Symposium.
- Started and organized the Windy City Kayak Symposium
- Designed Adventure Paddling Vacations for high-end clientele. Responsibilities include researching location, developing
partnerships with local vendors, traveling to and scouting new destinations,writing trip plans and creating marketing
materials.
Ryan Rushton
MANAGERIAL AND SUPERVISORY SKILLS
- Managed Tripping and Rental Operation in Geneva which includes purchasing and maintainence of program equipment
- Hired, trained, developed and overseen the guide and instructor staff for Specialty Expeditions and the Geneva Kayak Center
- Entrusted to process confidential employee records such as payroll reports.
Hlanulled ....L.ed ling of.-read st fF—4 ;—+--+—f—♦kc(-.-nova Kly, P`—+-
- I IQlIIIIG�J scheduling IIJ. VI IGIQII JLal1 QI IG .1-1 GV IVIJ IVI 11 I�.r VGIIIrVG 1\Gy,GI\ iJ\il ll\,1.
MARKETING AND SALES SKILLS
- Shown excellent entrepreneurial skills in starting both Specialty Expeditions and the Geneva Kayak Center
- Proved excellent marketing abilities by creating new clients for outdoor trips.
- Have traveled to major Adventure Travel expositions, and worked sales table to market services to new clients.
- Created content for all brochures, cards and handouts for the Geneva Kayak Center
- Created content, hired and worked in partnership with graphic design firm, for the website www.genevakayak.com
PERTINENT PROFESSIONAL HISTORY
- President, Geneva Kayak Center, Geneva, IL, May, 2005- Present
- Founder& President, Specialty Expeditions, Inc., St. Charles, IL, January, 1998- Present
- Director; Outdoor Program @ Silver Birch Ranch, White Lake, WI, May, 1996—December 1997
- Head Outfitter; Fort Wilderness Ministries, McNaughton, WI, June, 1995—August, 1995
OTHER LEADERSHIP
- Voting Member, American Canoe Association's Coastal Kayak Committee(Fall 2009—present)
- Worship Leader; Hope Community Church, St. Charles, IL(2005-present)
- Girls Volleyball and Basketball Head Coach, Mooseheart Child, City &School, Batavia, IL (2002-2004)
- President and Captain, Men's Volleyball Club Team, Western Illinois University, Macomb, IL, (1997-2000)
EDUCATION
- Western Illinois University, Bachelors Degree—2000
Major: Recreation, Park&Tourism Management(Outdoor Recreation Emphasis)
Minor: Business Administration
SCOTT FAIRTY
Objective: Management position that will utilize my professional skills and abilities to effectively meet the
needs of the company's customers
RELEVANT SKILLS
General Manager, Retail Store - (10 years experience)
• Directed and supervised up to 50 employees.
• Generated sales of 5 million dollars per year
• Administered accounts payable and payroll.
• Implemented computerized accounting system.
• Researched and implemented computerized point of sale system for 10,000 sku inventory.
• Coordinated store operation activities
• Lead by example, hands-on operations, customer service and staff support
National Sales Manager- (4 years experience)
• Importer of high-end sports equipment and accessories from the United Kingdom
• National distributor in the United States
• Trained and managed sales representatives
• Tracked staff revenues
• Created sales reports
Sales Representative- (4 years experience)
• Sold high end sports equipment and accessories
• Developed new sales and maintained existing accounts
Merchandising/Marketing- (14 years experience)
• Developed effective strategies for product merchandising for 25,000 sq.ft. store
• Created displays highlighting slow-moving products resulting in increased sales and reduced markdowns
Lecturer/Trainer- (20 years experience)
• Provided sales training to new and existing dealerships; including demonstrations and staff clinics.
• Expert symposium speaker on a variety of outdoor subjects and use of sports equipment.
• Expedition leader for canoeing and backpacking excursions.
• Instructor experience includes head kayak, canoeing and rock climbing instructor and trip coordinator
for downhill skiing.
EMPLOYMENT HISTORY
2009-Present General Manager Geneva Kayak Center Geneva, IL
2004-2009 Owner Kairos Sales Lapeer, MI
2000-2004 General Manager Great River Outfitters Waterford, MI
1996-2000 Owner Kairos Sales Browntown, VA
1986-1996 Management Outdoor Sports Center Wilton, CT
1987-present Freelance writer Various publications
1987-1990 Co-owner Atlantic Kayak Tours Wilton, CT.
1985-1991 Staff Instructor Outdoor Center of New England Miller's Falls, MA.
1983-1991 Instructor White Creek Expeditions New Canaan, CT
1977-1986 Management Hoyt's Geenhouses, Inc. New Canaan, CT
EDUCATION
Trinity College. Evanston, IL; Perspectives on the World Christian Movement. 1993
Norwalk Community College. Norwalk, CT; Principles of Library Science. 1991
Fairfield University. Fairfield, CT; Accounting. 1981.
Southampton College. Southampton, NY; 2 years marine biology and business, 1981.
*end notes
Our historical sales (which did not include whitewater programs) would have
generated the following range of payments to the city:
Slow economy--
Programs,rental $12000
Retail products- $8000
Rent $3000
Total payment $23000
Stronger economy--
Program & rentals $18000
Retail products $12000
Rent $3000
Total payments $33000
limited City of Yorkville
REQUEST FOR PROPOSAL
Name ofProposing Company: Th , �' l L.l' L � �
Proposal No. :
Proposal Due: Fri iyTuesday. November 239etaber- 29, 2010 at 3 :00 pin
Proposal Opening Tuesday, NovemberFfid ,-Aetoler 23 , 2410 at 3 :01 pm
Required of All Proposers:
w4t- t cc ttrt '
Letter of Capability of Acquiring
Performance Bond. Not Required
Required of Awarded Lessee:
YVIX
Certificate of Insurance: Re uired
Legal Advertisement Published: N / A
Date Issued: Friday, October 22Septe r- 0, 2010
This document consists of 22 pages.
Return original and two duplicate copies of proposal along lArIth one compact disc NN11th
proposal information contained on it in a *.doc (Microsoft Word) or *.pdf (Abode Acrobat)
version in a sealed envelope marked with the Proposal Number as noted above to:
BART OLSON
UNITED CITY OF YORKVILLE
800 CAME FARTM ROAD
YOR K W_I F R. 60560
PHONE: 630-553 4350
FA;' : 630-553 .7575
www.yorkvilleaLus
United City of Yorkville
�z �i' z vTl�7z t�rTV fIF' r4if"I'MI �7 1� nnai� r n, 7r � toA n �� 411 • ri p �� r� �A
T ?i # 11.��. ��'rf 5L-a:s. � .�+°u z "Y'"'-?az w. z �� u'�t � ti T`u z z u2i , '4,'.7i , z .
P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60550.
SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE.
The Ohir C ci) resenTes the right to accept arreject any and A prcposa0s, to waive technlcahifies
and to accept or reject any item afy proposal.
The documents constituting component parts: of this contract are the following:
I . R HOIJEST FOR PROPOSALS
II. TERMS & CONDITIONS
III. DETAILED SPECIFICATIONS
IV. PROPOSAL!CDNTRACT FORM
DO NOT DETACH AIN PORTION OF THIS DOCUMENT. LNI VALIDATION COULD
RESULT. Proposers MUST submit an original , 2 additional paper copies and one compact disc of
the total proposal . Upon formal award of the proposal, the successful Proposer will receive a copy ,
of the executed contract,
United City of Yorkville
le REQUEST YOR PROPOSALS
1 . GENERAL
. ► . 'f�al�cc i� ln�r�'rry gi� en t!r��t t�� �-r,��e� � �% rf `frn�:vii3� ��il� r�c,�r� sea5ed frrrprrsa3� up
to r'P .� .19November 23 , 2010 at 3 .00 l _
1 .2. Proposals will be opened and read aloud in the City Council Cambers at Yorkville City
Hall, 800 Came Farm Road on Tuesday, November 2 2010 at 3 ;01
pm.
1 . 3 . Proposals must be received at the United City of Yorkville by the time and date specified.
Proposals received after the specified time and date will not be accepted and will be
returned unopened to the Proposer.
1 .4 _ Proposal forms shall be sent to the United City of Yorkville, ATTN -. fart Olson, in a
sealed envelope marked "SEALED PROPOSAL'. The envelope shalt be marked with the
name of the project, date, and time set for receipt of proposals.
1 . 5. By sz�l tt1 tbl ptQp s< 1, the lvopciser certifies un&r penah)T of per}u ? that the)r have
not acted in collusion with any other proposer or potential proposer.
2. PREPARATION OF PROPOSAL
2 . 1 . It is the responsibility of the proposer to carefully examine the specifications and proposal
documents and to be familiar with all of the requirements, stipulations, pro, visions, and-
conditions surrounding the proposed services.
2 . 2 . No oral or telephone' interpretations of specifications shall be binding upon the City. All
requests for interpretations or clarifications shall be made in writing and received by the
City at bast five (5) business days prior to the date set for receipt of proposals . All
changes or interpretations of the specifications shall be made by the City in a written
addenuulm tiD Our proposers Of reemd.
2 . 3 . In case of error in the extension of prices in the proposal, the hourly rate or unit price gill
govern . In case of discrepancy in the price between the written and numerical amounts,
the written amount will govern.
2 . 4 . All costs incurred in the preparation, submission, and/or presentation of any proposal
including any proposer's travel or personal expenses shall be the sole responsibility of
proposer and will not be reimbursed by the City.
The proposes licreby affirms and states- that the pries quoted herein constitut the total
cost to the City for all work involved in the respective items, and that this cost also
includes all insurance, royalties, transportation charges, use of all tools and equipment,
superintendence, overhead expense, all profits and all other work, services and conditions
necessarily involved in the work to be done and materials to be furnished in accordance
United City of Yorkville
voth the rvquireiwelnts of the CiDntraet Dmuments c=sidut'd sv-'erall} aild Zoileetively .
3. MODIFICATION OR WITHDRAWAL OF PROPOSALS
3 . 1 . A Proposal that is in the possession of the City may be altered by a letter bearing the
signature or name of person authorized for submitting a proposal , provided that it is
received prior to the time and date set for the bid opening. Telephone, email or verbal
alterations of a proposal will not be accepted.
32 . A Proposal that is in the possession of the City may be withdrawn by the proposer, up to
the time set for the proposal opening, by a letter bearing the signature or name of person
authorized for submitting proposals . Proposals may not be withdrawn after the proposal
opening and shall remain valid for a period of ninety (90) days from the date set for the
proposal opening, unless otherwise specified.
4. DELIVERY
4 . 1 . All proposal prices are to be Quoted, delivered F =O .B _ City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560,
5. TAX EXEMPTION
5 . 1 . The City is exempt from Illinois sales or use tax for direct purchases of materials and
supplies . A copy of the Illinois Sales Tax Exemption Form will be issued upon request.
Our federal identification will also be provided to selected vendor.
6. RESERVED RIGHTS
61 , The City of Yorkville reserves the exclusive right to waive sections, technicalities,
irregularities and informalities and to accept or reject any and all proposals and to
disapprove of any and all subLessees as may be in the best interest of the City. Time and
date requireinents for receipt of proposal will not be waived.
II. TERMS AND CONDITIONS
7. CITY ORDINANCES
7 . 1 . The successful proposer will strictly comply with all ordinances of the Cit_v of York-Ville
and laws of the State of Illinois.
&. USE OF CITY 'S NAME
8 . 1 . The proposer is specifically denied the right of using in any form or medium the name of
the City for public advertising unless express permission is granted by the City .
9. INDEMNITY AND HOLD HARMLESS AGREEMENT
9 . 1 . To the fullest extent permitted by law, the Proposer shall indemnify, keep and save
harmless the City and its agents, officers, and employees, against all injuries, deaths,
losses, damages, claims, suits, liabilities, judgments, costs and expenses, which may arise
directly or indirectly from any negligence or from the reckless or willful misconduct of the
Proposer, its employees, or its subLessees, and the Proposer, its employees, or its
United City of Yorkville
subLcssecs, and the Proposer shall at its own expense, appear , defend and pay all charges
of attorneys and all costs and other expenses arising therefrom or incurred in connection
therewith , and, if any judgment shall be rendered against the City in any such action , the
Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall
not be construed as requiring the Proposer to indemnify the City for its own negligence.
The Proposer shall indemnify, keep and save harmless the Cite only where a loss was
caused by the negligent, willful or reckless acts or omissions of the Proposer, its
employees, or its SubLessees .
10. NONDISCRIMINATION
10 . 1 . Proposer shall , as a party to a public contract:
(a) Refrain from unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects of past
discrimination ;
(b) By submission of this proposal , the Proposer certifies that he is an "equal opportunity
employer" as defined by Section 2000(e) of Chapter 21 , Title 42, U . S . Code
Annotated and Executive Orders 411246 and # 11375 , which are incorporated herein
by reference. The Equal Opportunity clause, Section 6 . 1 of the Rules and
Regulations of the Department of Human Rights of the State of Illinois, is a material
part of any contract awarded on the basis of this proposal .
10 . 2 . It is unlawful to discriminate on the basis of race, color, sex, national origin, ancestry, age,
marital status, physical or mental handicap, sexual orientation, or unfavorable discharge
for military service. Proposer shall comply with standards set forth in Title VII of the
Civil Rights Act of 1964, 42 U . S . C . Secs . 2000 et seq . , The Human Rights Act of the State
of Illinois, 775 ILCS 511 - 101 et. seq. , and The Americans With Disabilities Act, 42 U.S .C .
Secs . 12101 et. seq_
11 . SEXUAL HARASSMENT POLICY
11 . 1 . The proposer, as a party to a public contract, shall have a written sexual harassment policy
that-
1 . 1 . 1 . Notes the illegality of sexual harassment;
11 . 1 .2 . Sets forth the State lave definition of sexual harassment;
11 . 1 . 3 . Describes sexual harassment utilizing examples ;
11 . 1 .4 . Describes the Proposer's internal complaint process including penalties,
11 . 1 . 5 . Describes the legal recourse, investigative and complaint process available through
the Illinois Department of Human Rights and the Human Rights Commission and
how to contact these entities; and
11 . 1 . 6 . Describes the protection against retaliation afforded under the Illinois Human Rights
Act.
12. EQUAL EMPLOYMENT OPPORTUNITY
12 . 1 . In the event of the Proposer' s non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
United City of Yorkville
Regulations of the Illinois Department of Human Rights k"Department"), the Proposer
may be declared ineligible for future contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the contract may be
canceled or voided in whole or in part, and such other sanctions or penalties may be
imposed or remedies invoked as provided by statute or regulation . During the
performance of this contract, the Proposer agrees as follows:
12 . 1 . 1 . That it will not discriminate against any employee or applicant for employment
because of race, color, religion , sex, marital status, national origin or ancestry, age,
physical or mental handicap unrelated to ability, sexual orientation, sexual identity or
an unfavorable discharge from military service ; and further that it will examine all
job classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization .
12 . 1 . 2 . That, if it hires additional employees in order to perform this contract or any portion
thereof, it will determine the availability ( in accordance with the Department' s Rules
and Regulations) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees are
hired in such a way that minorities and women are not underutilized.
12 . 1 . 3 . That, in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military services.
12 . 1 . 4. That it will send to each labor organization or representative of workers with which
it has or is bound by a collective bargaining or other agreement or understanding, a
notice advising such labor organization or representative of the Proposer' s
obligations under the Illinois Human Rights Act and the Department' s Rules and
Regulations. If any such labor organization or representative fails or refuses to
cooperate with the Proposer in its efforts to comply with such Act and Rules and
Regulations, the Proposer will promptly so notify the Department and the contracting
agency and will recruit employees from other sources when necessary to fulfill its
obligations thereunder.
12 . 1 . 5 . That it will submit reports as required by the Department ' s Rules and Regulations,
furnish all relevant information as may from time to time be requested by the
Department or the contracting agency, and in all respects comply with the Illinois
Human Rights Act and the Department' s Rules and Regulations .
12 . 1 . 6 . That it will permit access to all relevant books, records, accounts and work sites by
personnel of the contracting agency and the Department for purpose of investigation
to ascertain compliance with the Illinois Human Rights Act and the Department ' s
Rules and Regulations.
12 , 1 . 7 . That it will include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such subLessee.
In the same manner as with other provisions of this contract, the Proposer will be
liable for compliance with applicable provisions of this clause by such subLessees,
and further it will promptly notify the contracting agency and the Department in the
United City of Yorkville
event any subLessee fails or refuses to comply therewith . In addition, the Proposer
will not utilize any subLessee declared by the Illinois Human Rights Commission to
be ineligible for contracts or subcontracts with the State of Illinois or any of its
political subdivision or municipal corporations.
139 DRUG FREE WORK PLACE
13 . 1 . Proposer, as a party to a public contract, certifies and agrees that it will provide a drug free
workplace by-
133 . 2 . Publishing a statement: ( 1 ) Notifying employees that the unlawful manufacture,
distribution , dispensation, possession or use of a controlled substance, including cannabis,
is prohibited in the City' s or proposer' s workplace . (2 ) Specifying the actions that will be
taken against employees for violations of such prohibition . (3 ) Notifying the employee
that, as a condition of employment on such contact or grant, the employee will : (A) abide
by the terms of the statement; and (B) notify the employer of any criminal drug statute
conviction for a violation occurring in the workplace no later than five (5 ) days after such
conviction .
13 . 3 . Establishing a drug free awareness program to inform employee ' s about : ( 1 ) the dangers
of drug abuse in the workplace, (2 ) the City' s or proposer' s policy of maintaining a drug
free workplace, (3 ) any available drug counseling, rehabilitation and employee assistance
programs ; (4) the penalties that may be imposed upon employees for drug violations_
13 . 4 . Providing a copy of the statement required above to each employee engaged in the
perfonnance of the contract or grant and to post the statement in a prominent place in the
workplace .
13 . 5 . Notifying the contracting or granting agency within ten ( 10 ) days after receiving notice of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five (5 ) days after such conviction from an employee or otherwise receiving actual
notice of such conviction .
13 . 6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
13 . 7. Assisting employees in selecting a course of action in the event drug counseling, treatment
and rehabilitation is required and indicating that a trained referral team is in place_
13 . 8. Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
14. PREVAILING WAGE ACT
14 . 1 . Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 13011 et seq. ,
for all work completed under this contract. Proposer agrees to pay the prevailing wage
and require that all of its subLessees pay prevailing wage to any laborers, workers or
United City of Yorkville
mechanics who perform work pursuant to this contract or related subcontract.
14 . 2 . Proposer and each sublessee shall keep or cause to be kept an accurate record of names,
occupations and actual wages paid to each laborer, workman and mechanic employed by
the Proposer in connection with the contract. This record shall be open to inspection at all
reasonable hours by any representative of the City or the Illinois Department of labor and
must be preserved for four (4) years following completion of the contract.
15. INSURANCE REQUIREMENTS
15 . 1 . Prior to the beginning of the contract period, Lessee and any SubLessees shall procure,
maintain and pay for such insurance as will protect against claims for bodily injury of
death, or for damage to property, including loss of use, which may arise out of operations
by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any ofthem,
or by anyone for whose acts any of them may be liable. Such insurance shall not be less
than the greater of coverages and limits of liability specified below or any coverages and
limits of liability specified in the Contract Documents or coverages and limits required by
law unless otherwise agreed to by the City :
Workers Compensation $500,000 Statutory
Employers Liability $ 1 ,00OW Each Accident
$ 1 ,000 ,000 Disease Policy Limit
$ 1 ,000,000 Disease Each Employee
Comprehensive General Liability $2 ,000,000 Each Occurrence
$20000 Aggregate
(Applicable on a
Per Project Basis)
Commercial Automobile Liability $ 1 ,000,000 Each Accident
Umbrella Liability $3007000
15 . 2 . Commercial General Liability Insurance required under this paragraph shall be written on
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnity obligations and other
contractual indemnity assumed under the Contract Documents.
15 . 3 . Comprehensive Automobile Liability Insurance required under this paragraph shall
include coverage for all owned, hired and non-owned automobiles .
15 . 4 . Workers Compensation coverage shall include a waiver of subrogation against the City .
15 . 5 . Comprehensive General Liability, Employers Liability and Commercial Automobile
Liability Insurance may be arranged under single policies for full miminuin limits
required, or by a combination of underlying policies with the balance provided by
Umbrella and/or Excess Liability policies.
15 . 6 . Lessee and all SubLessees shall have their respective Comprehensive General Liability
United City of Yorkville
(including products/completed operations coverage), Employers Liability, Commercial
Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the "City of
Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with
respect to liability arising out of operations performed; claims for bodily injury or death
brought against City by any Lessee of SubLessee employees, or the employees of
SubLessee ' s sublessees of any tier, however caused, related to the performance of
operations under the Contract Documents. Such insurance afforded to the City shall be
endorsed to provide that the insurance provided under each policy shall be Primary and
Non-Contributory .
15 .7 . Lessee and all SubLessees shall maintain in effect all insurance coverages required by the
Contract Documents at their sole expense and with insurance carriers licensed to do
business in the State of Illinois and having a current A . M. Best rating of no less than A-
VllI. In the event that the Lessee or any SubLessee fails to procure or maintain any
insured required by the Contract Documents, the City may, at its option, purchase such
coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee, or
withhold funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms .
15 . 8 . All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled, materially changed; non-renewed or restrictive
modifications added, without thirty (30) days prior written notice to the City. Renewal
certificates shall be provided to the City not less than five (5 } prior to the expiration date
of any of the required policies. All Certificates of Insurance shall be in a form acceptable
to City and shall provide satisfactory evidence of compliance with all insurance
requirements. The City shall not be obligated to review such certificates or other evidence
of insurance, or to advise Lessee or SubLessee of any deficiencies in such documents, and
receipt thereof shall not relieve the Lessee or SubLessee from, nor be deemed a waiver the
right to enforce the terms of the obligations hereunder. The City shall have the right to
examine any policy required and evidenced on the Certificate of Insurance.
16. COMPLIANCE WTTH OSHA STANDARDS
16. 1 . Equipment supplied to the City must comply with all requirements and standards as
specified by the Occupational Safety and Health Act. All guards and protectors as well as
appropriate markings will be in place before delivery . Items not meeting any OSHA
specifications will be refused.
17. SUBLETTING OF CONTRACT
17. 1 . No contract awarded by the City shall be assigned or any part sub-contracted without the
written consent of the Director of Parks and Recreation. In no case shall such consent
relieve the Awarded Proposer from their obligation or change the terms of the contract.
18. TERM OF CONTRACT
18 . 1 . This contract may be extended no more than twice for subsequent annual periods (two
annual extensions) by mutual agreement of both parties, providing such agreement
complies with City purchasing policies and the availability of funds. However, if this
United City of Yorkville
contract is not one that is subject to extension , such information will be available in the
detailed specifications or special conditions section, supra_
19. TERMINATION OF CONTRACT
19 . 1 . The City reserves the right to terminate the whole or any part of this contract, upon thirty
(30) days written notice to the Awarded Proposer, in the event of default by the Awarded
Proposer. Default is defined as failure of the Awarded Proposer to perform any of the
provisions of this contract or failure to make sufficient progress so as to endanger
performance of this contract in accordance with its terms . In the event that the Awarded
Proposer fails to cure the default upon notice, and the City declares default and
termination, the City may procure , upon such terrns and in such manner as the City may
deem appropriate, supplies or services similar to those so terminated. Any such excess
costs incurred by the City may be set-off against any monies due and owing by the City to
the Awarded Proposer.
20. BILLING & PAYMENT PROCEDURES
20 . 1 . Payment will be made upon receipt of an invoice. Once an invoice has been verified, the
invoice will be processed for payment in accordance with the City payment schedule,
policy and procedures.
20 . 2 . The City shall review in a timely manner each bill or invoice after its receipt. Tf the City
determines that the bill or invoice contains a defect making it unable to process the
payment request, the City shall notify the Proposer requesting payment as soon as possible
after discovering the defect pursuant to rules promulgated under 501LCS 50511 et seq .
The notice shall identify the defect and any additional information necessary to correct the
defect.
20 . 3 . Please send all invoices to the attention of City of Yorkville, Accounts Payable, 800 Game
Farm Road, Yorkville, IL 60560 .
21 . RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY
21 . 1 . The relationship between the City and the Proposer is that of a Lessor and Lessee.
22. STANDARD OF CARE
22 . 1 . Services performed by Proposer under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied, and no warranty or guarantee is included or intended in
this Agreement, or in any report, opinions, and documents or otherwise.
22 . 2 . If the Proposer fails to meet the foregoing standard, Proposer will perform at its own cost,
and without reimbursement from the City, the professional services necessary to correct
errors and omissions caused by Proposer' s failure to comply with the above standard and
reported to Proposer within one ( 1 ) year from the completion of Proposer' s services for
the Project.
United City of Yorkville
23. GOVERNING LAW
23 . 1 . This Agreement will be governed by and construed in accordance with the laws of the
State of Illinois without regard for the conflict of laws provisions. Venue is proper only in
the County of Kendall and the Northern District of Illinois.
249 SITCCESSORS AND ASSIGNS
24 . 1 . The terms of this Agreement will be binding upon and inure to the benefit of the parties
and their respective successors and assigns, provided, however, that neither party will
assign this Agreement in whole or in part without the prior written approval of the other.
The Proposer will provide a list of key staff, titles, responsibilities, and contact
information to include all expected sub Proposers .
25. WAIVER OF CONTRACT BREACH
25 . 1 . The waiver by one party of any breach of this Agreement or the failure of one party to
enforce at any time, or for any period of time, any of the provisions hereof will be limited
to the particular instance and will not operate or be deemed to waive any future breaches
of this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
26, AMENDMENT
26 . 1 . This Agreement will not be subject to amendment unless made in writing and signed by
all parties.
27. SEVERABILITY OF INVALID PROVISIONS
2711 . If any provisions of this Agreement are held to contravene or be invalid under the laws of
any state, country or jurisdiction, contravention will not invalidate the entire Agreement,
but it will be construed as if not containing the invalid provision and the rights or
obligations of the parties will be construed and enforced accordingly.
28. NOTICE
28 . 1 . Any notice will be in writing and will be deemed to be effectively served when deposited
in the mail with sufficient first class postage affixed, and addressed to the party at the
party's place of business. Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville, II, 60560
And to the Proposer as designated in the Contract Form.
III. DETAILED SPECIFICATIONS
29. DEFINITIONS
29. 1 . For the purpose of the Contract, definitions of certain terms are listed below. Certain
United City of Yorkville
words or phrases, when used in the Contract shall have the same meaning given to them in
this section. Other terms shall be defined within applicable subsections.
Awarded proposer shall mean the firm which the City has selected to negotiate a contract,
and pending successful completion of contract negotiations, shall become the Lessee
Concession Lease Agreement shall mean the agreement awarded by the Lessor to the
Lessee that governs use of the property and grants the Lessee the right to operate a business
within the property, subject to restrictions.
Contract shall mean the agreement created by and consisting of the Contract Documents
and Concession Lease Agreement
Contract Documents shall include the Request for Proposals, Terms and Conditions, Detail
Specifications and the Concession Lease Agreement
Lessee shall mean the firm with which the City has executed the Concession Lease
Agreement.
Day shall mean Calendar Day unless otherwise stated.
Proposer shall mean a firm that has submitted a full and complete response to this Request
for Proposals.
Specifications shall mean specifications identified in the Contract.
30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT
30 . 1 . In general terms, the City is seeking to grant a lessee the exclusive privilege of operating
a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as
more specifically described in this document.
30 . 2 . For purposes of evaluating the proposer' s experience and certifications, copies of
resumes for all proposed operators, managers and major employees for the business are
required in the proposal . Relevant work history and experience in operating a business of
the nature as herein described shall be used in the evaluation of the proposal and selection of
the awarded proposer.
30 . 3 . The City shall have the right at all times to inspect the premises occupied by the Lessee
in conducting its services and sales .
30 . 4. The lessee shall be responsible for all taxes and personal property, and maintenance work
on the building and immediate premises . Any capital improvements done on the premises
over $ 10,000 in value shall be approved by the Park Board prior to commencement. Any
capital improvements done on the premises of $ 10,000 or less shall be approved by the
Director of Parks and Recreation prior to commencement. Any capital improvements must
be inspected by the City and all work and contractors must be licensed, bonded, and insured.
United City of Yorkville
30 . 5 . At the end of the agreement term , the City shall conduct an inspection of the premises,
and the lessee shall be informed of the outcome of said inspection. The lessee shall be
responsible for returning the premises to its original state, subject to the discretion of the
Park Board.
30 . 6 . The lessee does not have exclusive rights to all concession operations within the park,
but rather, only to the specific operation at the specific location as described in the
Concession Lease Ag=reement.
30 . 7. The City agrees to furnish to the Lessee access to City water and sewer utilities. The
Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity,
phone, internet, etc. ) . The lessee is responsible for costs associated with utility connections
and upgrades.
30 . 8 . If the lessee chooses not to occupy the building through the winter months, the lessee
shall take all necessary precautions and measures to properly winterize the building. These
precautionary measures shall include, but not be limited to, maintaining a minimum level of
heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing
conditions. If alternative methods of winterizing are to be utilized, those methods shall be
subject to approval from the property owner.
30 . 9 . The City has no control nor responsibility for the construction progress of the dam bypass
and whitewater features, and therefore makes no guarantees nor warrants that construction
will be complete by a certain date or time. The lessee assumes all risks associated with the
nature of the unknown opening date for the dam bypass and whitewater features.
31 . PAYMENTS AND OTHER REPORTS TO THE CITY
31 . 1 . The lessee is required to submit certain payments, forms, financial statements, and other
items on a timely basis . Failure to submit any of the required items in a timely fashion may
result in breach of the agreement.
31 . 2 . The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the
total adjusted gross receipts. Said payment shall make said payment prior to February 1 of
each year.
31 . 3 . The lessee, at minimum, shall make premises rental payments of $200 per month for
each month through the life of the agreement, due prior to the first of each calendar month .
31 . 4 . The lessee shall provide the City with a security deposit in the arnount of $5 ,000 , to be
due to the City prior to start of the agreement term. Said deposit shall be held until after the
end of the term of the agreement, and will be used to offset any damage to the premises .
31 . 5 . The lessee shall provide to the City, prior to the start of the lease, confirmation of
insurance coverage for the premises and the operations of the business for the entire term ,
United City of Yorkville
with the City narned as additional insured on all policies.
31 . 6 . The lessee shall provide to the City, prior to the start of the lease, confirmation of
business interruption insurance coverage for the operations for the entire lease. In the event
that the City is the cause of the business interruption and agrees to credit the lessee an
amount to offset the business interruption, said amount will be credited against the security
deposit or future rent payments, at the City ' s discretion .
31 . 7. Failure to meet any deadline for payment will result in an interest charge of 10% on said
late payment.
31 . 8 . The lessee is required to submit an annual concession financial statement by January_ 30
of each year.
32. FIRM QUALIFICATIONS AND EXPERIENCE
32 . 1 . The proposal shall state the size of the firm and the number and nature of the staff to be
employed under this contract on a full -time and/or part-time basis.
32 . 2 . The proposal should identify the principal supervisory and/or management staff who
would be assigned to this contract. The firm should also provide information on the relevant
experience of its firm on similar engagements.
32 . 3 . The City retains the right to approve or reject staff replacements of the successful bidder.
If it is deemed necessary, background checks may be required of the successful bidders
personnel that will be employed under this contract.
33. TERM OF CONTRACT
33 . 1 . The term of the Contract shall be negotiated in the contract, but will generally be for a two
year-period with the City having an option to exercise two, two-year option terms. The
Lessee may negotiate in good faith, on request of the City, for an extension to the contract,
provided that the contract extension is approved by the City Council no later than one
hundred twenty ( 120) days before the termination of the existing contract.
34. PRINCIPAL CONTACT FOR CITY
34 . 1 . The principal contact for the City that will coordinate assistance to the proposers will be
Bart Olson, Interim Director of Parks and Recreation, 630-553 -4350 or
bol so.
(&orkvi l l e. i l .us.
35. ALTERNATIVES AND DEVIATIONS
35 . 1 . The specifications included in this package describe existing services which the City
believes are necessary to meet performance requirements of the City and shall be considered
the minimum standards expected of the Lessee.
35 . 2 . Other alternatives from the specifications in Section 111 may be indicated if the proposed
alternatives are equal to or greater than what is required by these specifications. All
alternatives shall be separately listed, and a justification for each shall be stated. The Lessee
United City of Yorkville
shall use Appendix 3 , Schedule of Alternatives and Deviations, for listing other alternatives .
35 . 3 . If the Lessee is unable to meet any of the specifications as outlined herein , it shall also
separately list all requested deviations from the specifications, with justifications attached
for each deviation . The Lessee shall use Appendix 3 , Schedule of Alternatives and
Deviations, for listing proposed deviations.
35 . 3 . 1 . If the Lessee does not indicate alternatives to or deviations from the specifications, the
City shall assume it is able to fully comply with these specifications. The City shall be the
sole and final judge of compliance with all specifications.
35 . 3 . 2 . The City further reserves the right to determine the acceptability or unacceptability of
any and all alternatives or deviations The City shall also be the sole and final judge as to
whether any alternative or deviation is of an equivalent or better quality of service.
36. EMPLOYEES
'56 , ] . The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient
manner, to use care and diligence in the performance of this contract, and to provide neat,
orderly and courteous personnel . The Lessee shall agree to prohibit any drinking of
alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee
or agent to safely and adequately perform his or her job while on duty or in the course of
performing their duties under this contract. The Lessee shall also agree to ensure that each
employee driving a vehicle shall at all times carry a valid operator' s license for the type
vehicle he/she is driving. The Lessee ' s employees will be attired, at all times, in a
professional -type manner. These specifics will be agreed upon between representatives
from the Lessee and the City Designated Representative
37. ACCIDENT PREVENTION
37 . ] . Precaution shall be exercised at all times for the citizens, employees and property . The
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery, equipment and all hazards shall be guarded or eliminated in
accordance with safety provisions.
38. TAXES, LICENSES & PERMITS
38 . 1 . The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully
assessed against the City or the Lessee in connection with the Lessee ' s facilities and the
work included in this Contract, and shall obtain and pay for all licenses, permits, certificates
of authority, and inspections required for the work. The Lessee shall furnish to the City
satisfactory evidence that it has all permits, licenses, and certificates of authority required to
operate for the term of this contract.
39. DEFAULT
39. ] . If the Lessee fails to observe any portion of the Concession Lease Agreement and there has
not been sufficient cause to justify such lack of observance, the City shall serve notice, either
personally or by affixing such notice to the local premises of the Lessee, that this contract
shall be in default if the Lessee does not take action to remedy failure the schedule within
United City of Yorkville
twenty-four (24) hours of said notice. If at the end of the twenty-four (24) hour period, the
Lessee has not made the necessary corrections, the City shall take such steps as are
necessary, to provide services according to the collection schedule submitted by the Lessee.
The Lessee will be liable for any costs of such steps from the date of the notice of default. If
deemed necessary by the City ' s Designated Representative, the City shall have the right to
take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty
( 120) days from the date of notice of default.
United City of Yorkville
IV. PROPOSAL FORM
***TYHS PROPOSAL,WHEN ACCEPTED AND SIGNED BV AN AIITMORIZED
SIGNATORY OF THE CITY OF YORKCVI.LLE,SHALL, BECOME A CONTRACT
BINDING UPON BOTH PARTIES,
Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For
Award
PROPOSER: - —–
Date:
Company Name
ar ress
Street Address of Company
7�f'd w✓1
`�� {�+�� ��• +�'�'�� Contact Name (Print
City-,-State,Zip _ _
00siness
F- our o re o ]f
,Pao
Sole Proprietor
r ,✓r 4� r
Print Name,& Title
ATTEST: If a Corporation
Si u e of Corporation ecretary
CITY OF YORKVILLE:
ATTEST:
Authorized Signature
Title Signature of City Clerk
Date ,Date
In compliance with the specifications,the above-signed offers and agrees, if this Proposal is
accepted within 90 calendar days from the date of opening,to furnish any or all of the services
at the standards described herein within the time specified above.
United City of Yorkville
PROPOSEWS CERTIFICATION (page I of 3)
With regard toy.&, 118. LAC ee 6#60 , proposer s,-y S. 1�jro w ,,� hereby certifies
(Name of Project) Game of Proposer)
the following:
1 _ Proposer is not barred from bidding this contract as a result of violations of Section 720
TLCS 5/33E-3 (Bid Rigging,) or 720 ILCS 5/33E-4 (Bid-Rotating);
2 . Proposer certifies that it has a written sexual harassment policy in place and is in full
compliance with 775 ILCS § 12- 105(A)(4);
3 . Proposer certifies that not less than the prevailing rate of wages as determined by the City
of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all
laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall
include a provision as will guarantee the faithful performance of such prevailing wage clause .
Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130 11 el seq. , for all
work completed. Proposer agrees to pay the prevailing wage and require that all of its
subLessees pay prevailing wage to any laborers, workers or mechanics who perform work
pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause
to be kept an accurate record of names, occupations and actual wages paid to each laborer,
workman and mechanic employed by the Proposer in connection with the contract. This record
shall be sent to the City on a monthly basis along with the invoice and shall be open to
inspection at all reasonable hours by any representative of the City or the Illinois Department of
Labor and must be preserved for four (4) years following completion of the contract. Proposer
certifies that proposer and any subLessees working on the project are aware that filing false
payroll records is a class B misdemeanor and that the monetary penalties for violations are to be
paid pursuant to law by the proposer, Lessee and subLessee. The City shall not be liable for any
underpayments. If applicable: Since this is a contract for a fixed public works project, as defined
in 820 TLCS 130/2 , Lessee agrees to post at the job site in an easily accessible place, the
prevailing wages for each craft or type of worker or mechanic needed to execute the contract or
work to be performed .
4 . Proposer certifies that it is in full compliance with the Federal Highway Administrative
Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and
Mat all employee drivers are currently participating in a drug and alcohol testing program
pursuant to the Rules .
5 . Proposer further certifies that it is not delinquent in the payment of any tax administered
by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency
or the amount of a tax delinquency in accordance with the procedures established by the
appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the
Department of Revenue, Proposer has entered into an agreement with the Department of
United City of Yorkville
PROPOSER'S CERTIFICATION (page 2 of"3)
Revenue for the payment of all such taxes that are due, and Proposer is in compliance ri ith the
agreement.
13Y:
- Proposees Authorized Agent
F ERA�LT A�XP A�VFE MI NTIFICATYI0N NITK B ER
or
Social Security Number
Subscribed and sworn to before me
this'DD- day of
NJ Public) --
s
Fr`I I Out Applicable Paragraph Below JOHN G.`9FHO�
) Public-stele ct?hftje
MY C"MW[on EXPIMS Oct 21.2W i
(a) Corporation
The Proposer is a corporation organized and existing under the laws of the State of
::77li►`n0 , wvhich operates under the Legal name of
G - lc,k LLB- , and the full names of its Officers are as
follows:
President:
Secretary:
Treasurer:
and it does have a corporate seal. (in the event that this bid is executed by other than the
President, attach hereto a certified copy of that section of Corporate By-Laws or other
authorization by the Corporation which permits the person to execute the offer for the
corporation.)
(b) Partnership
Signatures and Addresses of All Members of Partnership:
United City of Yorkville
PROPOSER'S CF.RTIFiCA-HOM(page 3 of 3)
The partnership does business under the legal name off
which name is registered with the office of in the state of
(c) Sole Proprietor
The Supplier is a Sole Proprietor whose full name is:
and if operating under a trade name, said trade name is:
which name is registered with the office of in the state of
5. Are you willing to comply with the City's preceding insurance requirements within 13
days of the award of the contract?
Insurer's Name ln, t LFL -
Agent
Street Address
City, State, Zip Code
Telephone Number
Me affirm that the above certifications are true and accurate and that 11µ-e have read and
understand them.
Print Name of Company: -TI L L-C,
Print Name and Title of Authorizing Signature: jFCr owV1 M4L,&Ai
—�- L
Signature:
Date: / - 2-40
United City ofYorkville
APPENDIX
SCHEDULE OF ALTERNATIVES AND DEVIATIONS
Please list any proposed alternative or deviation to the minimum payment percentages and
amounts,and other standards as outlined in the specifications section ofthis document. (Please
attach additional sheets if necessary.)
ol'Afternative/Deviation
�('1c (.c}co >lptfi vK�ft �"rwncnij
e.�viVe�ctir id S% e!-+Ik mend!) S✓wt
3,. Z aF ad\vS}ec� r a`� fcfe:frf57h;S Sv.n �5
i9 nc I' N e ca><k i2o0 4e+. cw•yb'.+e.A tv ;4kn
Jehi". THese v31 m w.°n4ti
21
United City of Yorkville
APPENDIX 6
LESSEE QUALIFICATIONS
t
Name of Business: by Yz' lam!"� L�–�-
Business Address:Mailing Address: yc: J� ✓ � �`� -� t '��
Business Number:
SEENEW-
Emergency Number:
Fax Number:
Ownership: Individual Partnership Corporation
Franchise or Parent Company(if applicable):
List all Partners,Managers, and Corporate Officers:
Name Title Residence Phone
_41 A49t
Days of Operation: –7 dety S k- we_er
Business Hours: FAA
Number of Employees:
Supervisors:
Drivers:
Office Personnel:
To all those concerned,
It is my intent as the founder of the Yak Shack to lease the building at
301 E. Hydraulic Street, Yorkville , Illinois for the following purposes.
The primary source of income for this business will be the rental of
inflatable funyaks for use on the new course. A secondary source of profit
will be the sale of snacks and beverages that do not require health permits.
Additional revenue is to be produced by sales and rental of kayaks and
associated equipment.
I hope to include the Park District in my efforts to educate the local
citizens who wish to learn to use the course to the fullest of their abilities as
well, by continuing to provide classes at the local recreational center. It is
also possible that cooperative charter trips may be arranged through as
well.
Some aspects of doing business will not have a profit motive. The
Yak Shack would be providing restroom and changing facilities for the
general public. There is also a significant amount of clean up that will be
required to keep the course safe and free of debris in the eddies. I also
intend to provide a sanitizing rinse for kayaks to prevent the potential
transfer of non-indigenous species.
It is with these things in mind along with the start up costs to be
incurred that I offer a sum of $300.00 and 5% of gross sales to a combined
maximum of$1200 per month for use of the building. This will exclude any
payments from the park district for cooperative efforts.
Thank you,
Jeffery S. Brown
The Yak S ack LLC.
_
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTTC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Strategic Planning
Agenda Date: January 13, 2011
Synopsis: Discussion on FY 10/11 goals and creation of FY 11/12 strategic goals.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: N/A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Raintree Park B Fencing Bid Award
Agenda Date: January 13, 2011
Synopsis: Award a contract for fencing construction for Raintree Village Park B Tennis
Courts.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval of contractor.
Submitted by: Laura Schraw Community Development
Name Department
Agenda Item Notes:
See attached memo.
° ''`o Memorandum
EST. ,Z 1836 To: Yorkville Park Board
From: Laura Schraw, City Park Designer
0 L (0 CC: Scott Sleezer, Superintendent of Parks
ad�Ia o Ty =0 Bart Olson, Interim Director of Parks & Recreation
CIE January 7, 2011
Subject: Raintree Park B Tennis Court Fencing
On November 30, 2010, we opened the bid results for the Raintree Park B Tennis Court Fencing.
Bid results are as follows:
Comp anX Total Base Bid Alternates #3 & #4 Total
Action Fence Contractors, Inc. $29,526.00 $29,300.00 $58,826.00
Custom Built Fence $34,026.00 $6,800.00 $40,826.00
Fence Connection, Inc. $31,975.68 $6,000.00 $37,975.68
Kendall County Fence $36,810.00 $41,000.00 $77,810.00
Northern Illinois Fence $35,955.60 $33,979.00 $69.934.60
Peerless Fence $32,665.00 $31,280.00 $63,945.00
Alternates#3 and#4 are for the PVC coating upcharge for the tennis court fencing and the
baseball backstop fencing. Staff recommends selecting the PVC coating alternate.
Discrepancies in the Alternate bids were because several of the contractors assumed that the
alternate was for furnishing the fence in the alternate bid, not just an upgrade charge for PVC
coating. It was clearly stated that the alternate was to be for PVC coating only, not furnish and
install PVC coated fencing. If we were to include the galvanized fence as an add alt and the PVC
coated fence as an add alt, then they would have bid it correctly because we would be selecting
one of the two alternates. As our bid documents are written, the contract awarded is for the
BASE BID plus any alternates that are selected.
The City Attorney has reviewed these documents and recommended selecting the bids as they
were bid to the City.
Re-bidding the project would cost significant Staff time for changes to plans,preparation of
construction documents and specification books, printing costs, newspaper advertisement, and
plan distribution, collection, and bid opening, checking references, and recommending a
contractor. The result of bidders trying to underbid each other rather than completing the work
for the appropriate cost could impact the quality of construction. Rebidding would only result in
minimal savings because the bids would be slightly lower, but the Staff time spent on re-bidding
would significantly decrease any real savings.
All references for Fence Connection, Inc. have indicated that they are a reputable contractor.
Staff is requesting that we award the bid to Fence Connection, Inc. out of Elgin, IL, in the
amount of$37,975.68.
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Raintree Park B Surfacing Bid Award
Agenda Date: January 13, 2011
Synopsis: Award a contract for surfacing construction for Raintree Village Park B Tennis
Courts.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval of contractor.
Submitted by: Laura Schraw Community Development
Name Department
Agenda Item Notes:
See attached memo.
° ''`o Memorandum
EST. ,Z 1836 To: Yorkville Park Board
From: Laura Schraw, City Park Designer
0 L (0 CC: Scott Sleezer, Superintendent of Parks
ad�Ia o Ty =0 Bart Olson, Interim Director of Parks & Recreation
CIE January 7, 2011
Subject: Raintree Park B Tennis Court Surfacing,
Excavation, and Grading
On November 30, 2010, we opened the bid results for the Raintree Park B Tennis Court
Surfacing, Excavation, and Grading. Bid results are as follows:
Company Total Base Bid
Accu-Paving $116,078.90
Evans & Son $87,910.70
M-C Sports $114,285.53
No alternates were selected. The only alternate in the bid is a unit cost for geotextile fabric in
case of unstable soils found during excavation. Soil borings are not completed prior to
construction documents due to the cost. Therefore, the unit cost of geotextile fabric is included as
an alternate bid in case substandard soils are encountered during construction. With an
established unit price included in the alternate bids, if necessary, the contractor, as directed by
Staff, would install fabric to stabilize the subbase at the unit cost listed.
All references have indicated that Evans & Son are a reputable contractor.
Staff is requesting that we award the bid to Evans and Son Blacktop, Inc., of West Chicago, IL,
in the amount of$87,910.70.
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Office building use
Agenda Date: January 13, 2011
Synopsis: Discussion of moving Parks and Recreation staff, services, and programs to
different buildings.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
4DLg *YOP V�
202 East Countryside Parkway. Yorkville, IL 60560(630) 553-2582 (630) 553-2644 fax Email: recreation(a�yorkvillle.il.us www.yorkville.il.us PARr,s &. RECREATION
Fitness & Recreation for Our Community
Memo
To: Bart Olson, Interim Director Parks and Recreation Department
From: Tim Evans, Recreation Manager—Scott Sleezer, Superintendent of Parks
Re: South Preschool & Storage Building locations
Date: 1-4-2011
With the Riverfront Trailer building (301 E. Hydraulic) at this time being proposed to be leased to
an outside business,we will need to move the current Parks and Recreation storage items from that
location to a new storage facility. In addition, the South Preschool (131 E. Hydraulic) currently
located at Riverfront Park, is in a great location for the building to be rented out on a daily basis by
outside groups and organizations. We can envision outside groups/organizations wanting to rent the
facility in conjunction with the new bypass channel and even a potential 2nd new business wanting
to lease the front part of the building.
Since we will have to move the storage items out of the Riverfront Trailer building and with the
untapped potential of renting out the current South Preschool building, we are proposing that we
move the South Preschool and the Parks and Recreation storage items to what was the Recreation
Administration offices (201 W. Hydraulic St.) to be used as the new South Preschool location and
storage facility.
This move can have numerous positive results on the Parks and Recreation Department as well as
the community in the following ways:
1) By renting out the current south preschool facility for rentals, it will generate new revenue
streams for the department.
2) The rental building will offer residents and non-residents a rental facility year-round at
Riverfront Park/Bypass Channel.
3) The new kayak/canoe business would be able to rent out the building for kayak/canoe
classes and instruction.
4) We may be able to offer kayak/canoe classes at the facility.
5) A potential carry-out/drive up restaurant could be placed in the front area of the building
which would allow for an additional business lease, i.e. new revenue for the department and
business for the community at Riverfront Park/Bypass Channel.
6) The south preschool would be moving into a larger facility, which would allow for the
program to grow and offer more to the community.
"The achievements of an organization are the results of the combined effort of each individual."
7) Additional youth classes and camps may be held in a larger facility.
8) Board and/or city committee meeting may be held at either building.
With this potential move we will have some small capital costs ($2,000):
1) Painting the conference room to meet preschool standards & paint the rental bldg. - $500
2) Mulching the enclosed/fenced in area of the parking lot for a moveable playground set -
$1,000
3) A potential wall divider to allow more than one rental at the current south preschool -
$500
"The achievements of an organization are the results of the combined effort of each individual."
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTTC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Staff reports
Agenda Date: January 13, 2011
Synopsis: Written reports from the Recreation Manager and verbal reports from the City
Parks Designer and Superintendent of Parks.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: N/A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of December 2010
All practices for the 1 st/2nd Coed, 3rd/4th Coed, and 5th/6th Boys Basketball started the week of December
6. Both the 1 st/2nd Grade Basketball League and the 3rd/4th Basketball League will practice once a week
for an hour throughout the season. The 5th/6th Boys Basketball League will practice twice a week for an
hour and a half throughout the season. The practices are held at the Circle Center Grade School,Yorkville
Intermediate School, and Bristol Bay Elementary School. The games are scheduled to start the first and
second week in January.
The Yorkville Recreation Department also has two travel teams participating this year. There will be one 7th
and one 8th Grade Boys Travel Teams. They are currently practicing at Grande Reserve for an hour and a
half to two hours a couple times a week. They will be participating in the Tri-County Basketball League
with the majority of their games played in Somonauk. They are scheduled to start games January 8 and will
continue through February 26 for the 8th Grade Team and March 12 for the 7th Grade Team.
The Basketball Open Gym at the REC Center has become extremely popular over the month of December.
Approximately 110 participants excluding REC Center members have paid to play basketball in December
(excluding week of December 27)bringing in$550 just in Open Gym fees_
December brought the end to our fall fitness classes and the start to the winter session. Enrollment for
classes increased significantly during the second session of fall and we saw the trend continue into the winter
session.
Also in the month of December we had over 70 kids write letters to Santa,in our Letters to Santa program.
Santa was able to respond to all of the kids and the Kendall County Record placed one of his/our favorite
letters in the paper.
Parker's Playtime Preschool held their annual Christmas Parties with a visit from Santa. Priority registration
for the 2011-2012 Preschool started this December and resident/non-resident registration will take place in
January. Ready Set Go finished up this December and will start up in January with a full class.
Seasonal Classes/Programs Fall/Winter:
Adult BBall Open Gym Youth BBall Open Gym Adult Volleyball Open Gym
All Star Soccer All Star Parent/Tot All Star Basketball
Kids First Tumbling Kids First Basketball Kids First Volleyball
Tot Hockey Little Learners Kid Rock I
7th Grade Boys Travel Basketball 5th/6th Grade Girls Basketball Ready, Set, Go
Aqua Bootcamp Group Training Kidz Club
Knitting Club Cardio Collision Aqua
Pre Tumblers Shake, Wiggle, Giggle Group Power
The Resolution Senior Fit Open Gyms
Kreative Kreations Flow Yoga Silver Sneakers
Indoor Cycle Resolution Class Zumba
Swim Lessons Pilates Club Flex
Core &More Dance Classes Short Sports
Exit Survey Summary:
Scholarships Awarded/Grants Received: December
Pre School $0.00
General $0.00
Special Recreation $0.00
Fall/Winter Session—Different Types: Fall/Winter—44
Sections - 288 Enroll. - 1,991 Ran— 191 (67%) Cancelled—50 (18%) Pending 42 (15%)
Residents - 1,001 (70%) Non-res—420(30%).
Professional Development:
IPRA Conference Jan 27—29, 2011
Facility Agreements: (Fall/Winter)
■ We are using the following facilities for our current programs and in the near future:
Yorkville Schools: YIS, Circle Center, Bristol Bay and Grande Reserve. We will use our own
classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the Riverfront
Recreation Building. Many fitness, swim and sports classes are being held at the REC Center.
REC Center:
The REC Center Memberships for the month of December(22'd): (Attached: comparison report)
New: 113 Renew: 201 Total: 314
Total Active Passes for all types to date: #1,438
Residents: 980 (72%) Non-Residents: 385 (28%)
Male: 627(48%) Female: 685 (52%)
Special Revenue Highlights:
Upcoming Projects and Events:
Winter Fun Night @ the REC Center Fri. Jan. 14
REC Center Membership Promotion starting Jan. 14 through Jan. 16
Respectfully submitted,
Recreation Department Staff
PASS TYPE: TOTALS (For All Types) Comparison Report
Memberships for 2009-2010 Memberships for 2010-2011
New Renew Total New Renew Total Variance
May 69 146 215 100 121 221 6
June 95 64 159 110 184 294 135
July 74 195 269 77 231 308 39
August 44 125 169 57 168 225 56
September 68 107 175 46 153 199 24
October 93 107 200 59 101 160 40-
November 175 119 294 91 123 214 80-
December 76 266 342 0 4 4 338-
January 146 155 301 0 0 0 301-
February 124 165 289 0 0 0 289-
March 104 138 242 0 0 0 242-
April 52 134 186 0 0 0 186-
Totals 1,120 1,721 2,841 540 1,085 1,625 1,216-
Future Park Board Agenda Items
Additional Executive
Meeting Date Old Business New Business Staff Reports
January 27,2011 1. Audit presentation(TENTATIVE) 1. Director's(written)
2. Riverfront Park Use policy 2. Recreation(verbal)
3. Park rental Policy 3. Parks(written)
4. Youth baseball agreements 4. Parks Designer
5. December 2010 Budget Report (written)
6. Park naming request-Sperling naming request
February 10,2011 1.Director's(written)
2. Recreation(written)
February 2010 Budget Report 3.Parks(verbal)
February 24,2011 1.Director's(written)
2. Recreation(verbal)
3. Parks(written)
4. Parks Designer
written