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Park Board Packet 2011 01-27-11 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. January 27, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Recreation Manager—Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: April 22, 2010* Bills Review: Bill list* Old Business: Strategic planning Office building use Riverfront Park design New Business: Budget reports— December 2010 Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, February 10, 2011 *Items needing Board approval or recommendation DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 54191 12/29/10 01 FITNESS DRINKS 80-000-65-00-5828 01/27/11 506.20 CONCESSIONS EXPENSES INVOICE TOTAL: 506.20 VENDOR TOTAL: 506.20 ARAMARK ARAMARK UNIFORM SERVICES 610-6972971 01/04/11 01 UNIFORMS 79-610-62-00-5421 01/27/11 37.24 WEARING APPAREL INVOICE TOTAL: 37.24 610-6978436 01/11/11 01 UNIFORMS 79-610-62-00-5421 01/27/11 37.24 WEARING APPAREL INVOICE TOTAL: 37.24 VENDOR TOTAL: 74.48 ASCAP ASCAP 500579448-2011 12/20/10 01 LICENSE FEE 79-000-14-00-1401 00404628 01/27/11 629.00 PREPAID EXPENSE-HOMETOWN D INVOICE TOTAL: 629.00 VENDOR TOTAL: 629.00 AUTOSP AUTOMOTIVE SPECIALTIES, INC. ENJ4785001 12/29/10 01 TRUCK REPAIR DUE TO ACCIDENT 79-610-62-00-5408 00404528 01/27/11 5,156.53 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 5, 156.53 VENDOR TOTAL: 5, 156.53 BALDWINJ JERRY BALDWIN 011511 01/15/11 01 REFEREE 79-650-62-00-5401 01/27/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BANCAMER BANC OF AMERICA LEASING 011743848-PR 12/23/10 01 COPIER LEASE 80-000-62-00-5410 01/27/11 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BILLENSK KEVIN BILLENSTEIN 011511 01/15/11 01 REFEREE 79-650-62-00-5401 01/27/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 COMED COMMONWEALTH EDISON 6819027011-0111 01/06/11 01 PR BUILDINGS 79-650-62-00-5435 01/27/11 275.62 ELECTRICITY INVOICE TOTAL: 275.62 7982205057-0111 01/04/11 01 202 COUNTRYSIDE UNIT D 80-000-62-00-5435 01/27/11 103.47 ELECTRICITY INVOICE TOTAL: 103.47 7982206018-0111 01/05/11 01 202 E. COUNTRYSIDE PKWY UNIT E 80-000-62-00-5435 01/27/11 2,780.65 ELECTRICITY INVOICE TOTAL: 2, 780.65 VENDOR TOTAL: 3, 159.74 CZEPIELD DONALD CZEPIEL 121510 12/15/10 01 REFEREE 79-650-62-00-5401 01/27/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DISCSCHL DISCOUNT SCHOOL SUPPLY P25316380001 01/05/11 01 GLUE STICKS, CONSTRUCTION 80-000-65-00-5803 01/27/11 196.47 PROGRAM EXPENSES 02 PAPER, PUZZLES, BOOKS, LACING ** COMMENT ** 03 CORDS, ART STICKS, POM POMS, ** COMMENT ** 04 MIRROR BOARDS ** COMMENT ** INVOICE TOTAL: 196.47 VENDOR TOTAL: 196.47 DOOLEYD DICK DOOLEY 011511 01/15/11 01 REFEREE 79-650-62-00-5401 01/27/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 FARREN FARREN HEATING & COOLING 7011 12/19/10 01 TIGHTENED LOOSE BELT 80-000-62-00-5416 01/27/11 165.00 MAINTENANCE- GENERAL INVOICE TOTAL: 165.00 7012 12/20/10 01 REPAIR LIMIT SWITCH 80-000-62-00-5416 01/27/11 294.00 MAINTENANCE- GENERAL INVOICE TOTAL: 294.00 VENDOR TOTAL: 459.00 FOXCOUNT FOX COUNTRY PLAYERS 2010HTD 01/13/11 01 HOMETOWN DAYS EXPENSES 79-650-65-00-5833 01/27/11 355.30 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 355.30 VENDOR TOTAL: 355.30 FOXVALLE FOX VALLEY TROPHY & AWARDS DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FOXVALLE FOX VALLEY TROPHY & AWARDS 26807 12/30/10 01 2 PLASTIC SIGNS 79-650-65-00-5802 01/27/11 13.00 OFFICE SUPPLIES 02 MAGNETIC BACKS FOR NAME BADGE 80-000-65-00-5802 8.75 OFFICE SUPPLIES INVOICE TOTAL: 21.75 VENDOR TOTAL: 21.75 GAMETIME GAME TIME 793362 12/20/10 01 MOLDED HAND GRIPS, HEX BOLTS, 79-610-62-00-5408 01/27/11 53.43 MAINTENANCE-EQUIPMENT 02 FLAT WASHERS, LOCK WASHERS ** COMMENT ** INVOICE TOTAL: 53.43 VENDOR TOTAL: 53.43 HAYDENS HAYDEN'S W2118-00 12/31/10 01 BASKETBALL JERSEYS & T-SHIRTS 79-650-65-00-5803 00404701 01/27/11 3,472.92 PROGRAM EXPENSES INVOICE TOTAL: 3,472.92 W2119-00 12/22/10 01 JERSEYS 79-650-65-00-5803 01/27/11 439.23 PROGRAM EXPENSES INVOICE TOTAL: 439.23 W2153-00 12/31/10 01 WRISTBANDS 79-650-65-00-5803 00404701 01/27/11 117.52 PROGRAM EXPENSES INVOICE TOTAL: 117.52 VENDOR TOTAL: 4,029.67 KENPRINT ANNETTE M. POWELL 18124 12/29/10 01 ADDRESS STAMP 79-610-65-00-5802 01/27/11 29.00 OFFICE SUPPLIES INVOICE TOTAL: 29.00 VENDOR TOTAL: 29.00 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KONICAMI KONICA MINOLTA BUSINESS 216591660 12/29/10 01 COPIER CHARGES 79-650-62-00-5410 01/27/11 38.27 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 38.27 216601892 12/30/10 01 COPIER CHARGES 80-000-62-00-5410 01/27/11 34.70 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 34.70 VENDOR TOTAL: 72.97 LUCAST TIM LUCAS 010811 01/08/11 01 REFEREE 79-650-62-00-5401 01/27/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 011511 01/15/11 01 REFEREE 79-650-62-00-5401 01/27/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 150.00 MCNEALT TOMMIE MCNEAL 011511 01/15/11 01 REFEREE 79-650-62-00-5401 01/27/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 MENLAND MENARDS - YORKVILLE 48838 12/08/10 01 WINDSHIELD WASH 79-610-65-00-5804 01/27/11 14.16 OPERATING SUPPLIES INVOICE TOTAL: 14.16 48892 12/08/10 01 EYEBOLTS WITH NUTS 79-610-62-00-5408 01/27/11 5.04 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 5.04 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 48932 12/08/10 01 EYEBOLTS WITH NUTS 79-610-62-00-5408 01/27/11 1.68 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 1.68 55099 01/05/11 01 CARBON MONOXIDE DETECTOR 80-000-62-00-5408 01/27/11 46.98 MAINTENANCE- SUPPLIES INVOICE TOTAL: 46.98 55551 01/07/11 01 XENON WEDGE, NITE LITES, INT 80-000-62-00-5408 01/27/11 21.60 MAINTENANCE- SUPPLIES 02 BASE ** COMMENT ** INVOICE TOTAL: 21.60 VENDOR TOTAL: 89.46 MJELECT MJ ELECTRICAL SUPPLY, INC. 1120057-00 01/07/11 01 LIGHT BULBS 80-000-62-00-5408 01/27/11 94.00 MAINTENANCE- SUPPLIES INVOICE TOTAL: 94.00 VENDOR TOTAL: 94.00 MOHMS MIDWEST OCCUPATIONAL HEALTH MS 203609-PR 01/05/11 01 RANDOM CONSORTIUM FEE FOR 79-610-62-00-5405 01/27/11 160.00 PARK CONTRACTUAL 02 2011 FOR 8 PERSONS ** COMMENT ** INVOICE TOTAL: 160.00 VENDOR TOTAL: 160.00 NICOR NICOR GAS 64-99-70-7276 0-0111 01/06/11 01 202 E COUNTRYSIDE UNIT E 80-000-78-00-9002 01/27/11 2,504.70 NICOR INVOICE TOTAL: 2,504.70 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 65-69-00-0377 0-0111 01/06/11 01 202 E. COUNTRYSIDE UNIT D 80-000-78-00-9002 01/27/11 52.33 NICOR INVOICE TOTAL: 52.33 VENDOR TOTAL: 2,557.03 OFFWORK OFFICE WORKS 184374 01/10/11 01 PENS, CORRECTION TAPE, LABELS, 79-650-65-00-5802 01/27/11 124.80 OFFICE SUPPLIES 02 MARKERS ** COMMENT ** INVOICE TOTAL: 124.80 VENDOR TOTAL: 124.80 OLEARYC CYNTHIA O'LEARY 3RD AND 4TH BK 01/07/11 01 OFFICIALS ASSIGNING FEE 79-650-62-00-5401 01/27/11 500.00 CONTRACTUAL SERVICES INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 OMALLEY O'MALLEY WELDING & FABRICATING 14126 01/03/11 01 SPRING HORSE REPAIR WELDING 79-610-62-00-5417 01/27/11 60.00 MAINTENANCE-PARKS INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 PEPSI PEPSI-COLA GENERAL BOTTLE 88862902 12/30/10 01 GATORADE, WATER 80-000-65-00-5828 01/27/11 233.20 CONCESSIONS EXPENSES INVOICE TOTAL: 233.20 VENDOR TOTAL: 233.20 PERRUQUD DAN PERRUQUET DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PERRUQUD DAN PERRUQUET 010811 01/08/11 01 REFEREE 79-650-62-00-5401 01/27/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 PLANOBLE TRI-COUNTY BASKETBALL LEAGUE 011811 01/18/11 01 7TH & 8TH GRADE BOYS TRAVEL 79-650-65-00-5803 00403956 01/27/11 1,000.00 PROGRAM EXPENSES 02 BASKETBALL ** COMMENT ** INVOICE TOTAL: 1,000.00 VENDOR TOTAL: 1,000.00 R0000851 CARYN KELLEY 88247 01/07/11 01 REFUND 1 MONTH MEDICAL 80-000-65-00-5842 01/27/11 50.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 R0000852 LISA PENA 88244 01/07/11 01 CANCEL TRIAL PASS 80-000-65-00-5842 01/27/11 40.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 R0000853 LYMAN MCKEEVER 88788 01/18/11 01 CLASS CANCELLATION REFUND DUE 80-000-65-00-5841 01/27/11 95.00 PROGRAM REFUNDS 02 LOW ENROLLMENT ** COMMENT ** INVOICE TOTAL: 95.00 VENDOR TOTAL: 95.00 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RICHTERP PAUL J. RICHTER 010811 01/08/11 01 REFEREE 79-650-62-00-5401 01/27/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ROBINSOT TRACY ROBINSON 010811 01/08/11 01 REFEREE 79-650-62-00-5401 01/27/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 RUSITYORK RUSH-COPLEY HEALTHCARE 3045-PR 12/21/10 01 DOT DRUG TESTING 79-610-65-00-5804 01/27/11 45.00 OPERATING SUPPLIES INVOICE TOTAL: 45.00 3123-PR 01/03/11 01 DOT DRUG SCREENS 79-610-65-00-5804 01/27/11 98.00 OPERATING SUPPLIES INVOICE TOTAL: 98.00 VENDOR TOTAL: 143.00 SZWEDAW WALT SZWEDA 010811 01/08/11 01 REFEREE 79-650-62-00-5401 01/27/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 944764 12/06/10 01 BATTERY 79-650-62-00-5409 01/27/11 84.49 MAINTENANCE-VEHICLES INVOICE TOTAL: 84.49 DATE: 01/20/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 11:39:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/27/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKNAPA YORKVILLE NAPA AUTO PARTS 944921 12/07/10 01 ANTIFREEZE 79-610-62-00-5408 01/27/11 15.63 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 15.63 947317 12/29/10 01 FURNACE BELT 80-000-62-00-5416 01/27/11 7.29 MAINTENANCE- GENERAL INVOICE TOTAL: 7.29 VENDOR TOTAL: 107.41 TOTAL ALL INVOICES: 21,298.44 Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE Yorkville Parks & Recreation Department Board Meeting Administration Office— Riverfront Building, 201 W. Hydraulic St. Thursday, April 22, 2010, 7pm Call To Order: The meeting was called to order at 7:25pm by Ken Koch. Roll Call: Board members present: Koch-yes, Horaz-yes Sedgwick-yes, Coveny-yes Introduction Of Guests, City Officials And Staff: Superintendent of Recreation-Sue Swithin Bart Olson-Interim Parks and Rec Director Laura Schraw-Park Designer Mr. Koch also recognized the members of the audience. Public Comment: Representatives from the Riverfront Park identified themselves and Mr. Koch moved forward the New Business agenda item on their behalf. New Business (out of sequence) Riverfront Park Open House— Discussion Laura Schraw gave brief comment on a meeting 2 weeks ago regarding the canoe chute and its design. Mr. Freeman from Freeman Sports was present and expressed a concern about the City renting the building, stating he did not mind competition, but he wants an "even playing field". He noted the rent would be $200 per month plus 5% of the gross income and he felt the City would be subsidizing a private business. He questioned what would happen in the winter if the City drafted this as a year-round lease. Mr. Olson stated 3 vendors had already expressed interest. Mr. Freeman and Mr. Olson also addressed liability issues. Freeman also noted that most people who would use the chute already have their own kayak and would not need rentals. A fishing pier was also discussed. Mr. Freeman suggested a permanent pier whereby the ground would be curved out. He said this would make more sense than a pier that would have to be pulled out in the winter. Kayak classes were discussed and Mr. Freeman said he already conducts these. An unidentified audience member asked that the porta-potties be positioned differently to avoid a hazard for small children exiting them. This will be addressed. This matter will proceed to the Administration Committee for further discussion in May. Page 2 of 3 Park Rental Fee Waiver Request–Chamber of Commerce Bob Pilmer of the Chamber of Commerce said the Chamber has previously sponsored "River Nights" prior to Hometown Days. This event is a fund-raiser for the organization and Mr. Pilmer asked for a waiver on the park rental fees. Mr. Olson said he thought the cost for rental would be $1500. It was noted that the fee was waived last year. It was also noted that 340 businesses belong to the Chamber and some of them make contributions for City functions. Sue Swithin noted another event that same night"Music Under the Stars" and the possibility of publicizing and holding the events together on August 13th was discussed. Volunteer help and sponsorships were suggested to facilitate the rent waiver. Signage and co-promotion were also discussed. A motion was made by Kelly with a second by Vickie to grant the waiver request. Approved unanimously on a voice vote. Approval of Minutes: Park Board, March 11, 2010: Deb Horaz moved to approve with a second by Kelly Sedgwick. Voice vote approval. Special Park Board meeting, April 1, 2010: Kelly moved and Deb seconded to approve, voice vote approval. Special Park Board meeting, April 15, 2010: Motion by (not audible on tape), second by Kelly, voice vote approval. Bills Review: Items briefly discussed: 1. Sue told the Board about a motor in need of repair at the Rec Center and asked the Board to come to a maintenance tour prior to a regular Board meeting. 2. Bart Olson noted a substantial reimbursement from Corn Ed for depreciation. 3. A recent"run"was discussed and class cancellations were also reviewed. Kelly moved and Vickie seconded to approve the bill list for payment. Roll call vote: Koch-yes, Horaz-yes, Sedgwick-yes, Coveny-yes. Unanimous approval. Old Business: FY 10111 Budget It was noted that the budget was on the Council agenda for the coming Tuesday, but amendments could be made to the line items. Bart said this years' budget was similar to last year meaning the costs were controlled and he hoped a surplus could be realized. The recreation center is still in a deficit, but the City is moving forward for legislative relief with the property taxes. Deb inquired about a possible rent reduction—Bart will speak with the owners about this. Ken summarized that the rent and taxes keep the center from being profitable at this time. Page 3 of 3 It was noted the maintenance budget was reduced since less equipment was being purchased. Other reductions are: legal budget, telephone, internet and class expenses were also down as well as class revenue. The golf outing was also cancelled. New Business Feb 2010 and March 2010 budget report IMRF was briefly discussed. Bart noted that revenues should be what was expected. A possible new ballfield was discussed, however, it will depend on a possible surplus and whether or not YYBSA contributes money. It was noted that in good budgeting years, any debt or surplus is eliminated at the start of each budget year. Any surplus would go back into the Parks and Recreation account. Electronic program catalogs were discussed, however, it was felt there were not enough internet users to justify at this time. Alternative delivery methods were briefly discussed. Reports Director's Report Sue Swithin reported on the cost of paper from Office Works and Costco. It was noted that the paper usage has decreased. Discussion turned back to the Riverfront Park and the $200 rent. Kelly said perhaps it would be better to charge a full lease price and not include a profit sharing to insure that the Parks Department gets the same revenue each month. Bart said the RFP's have not gone out yet since it was not approved by Council. Rock climbing and ice cream concessions were also suggested as possibilities at the Park. Pads with electrical hookups for vendors, water features, fishing piers and Farmers' Market expansion were also briefly discussed. Additional Business Ken said the menu items at the concession stand had been reduced and he wondered if the stand could be leased with the City receiving a portion of the profits. Sue reported that a lot of food was wasted last year so the selections were reduced. Ken suggested possibly Rosati's could bring their truck to sell pizzas, however, Sue said the demand was too low. He also felt the concession stand should offer grilled hamburgers, however, Director Swithin said it would cost more in personnel and there were safety issues with using younger workers. Expanding the menu for tournaments was also discussed. Sue said she would try some of the ideas and report back to the Board. Adjournment A motion was made by Deb Horaz and second by Kelly Sedwick to adjourn. Meeting adjourned at 9:40pm. Minutes transcribed by Marlys Young Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTTC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: January 27, 2011 Synopsis: Discussion on FY 10/11 goals and creation of FY 11/12 strategic goals. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ❑ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Office Building Use Agenda Date: January 27, 2011 Synopsis: Discussion and cost estimate of moving Parks and Recreation staff, services, and programs to different buildings. Action Previously Taken: Date of Action: 1-13-2011 Action Taken: Review of proposal, direction to submit cost estimates of moving. Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It To: Bart Olson From: Scott Sleezer PRRKj�g s RECR"TJ CC: Park Board Date: 1-20-11 Subject: Preschool Moving Costs The itemized cost to move the south preschool to the Park & Recreation Administration Building are as follows: • To paint the administration building for the preschool would be $200.00. • To paint the preschool building for public use would be $200.00. • To mulch part of the parking lot at the administration building for a playground would be $1,200.00. • Additional play equipment for children to play on $500.00. Total Cost $2,100.00 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTTC" Director ❑ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park 2011 Design Agenda Date: January 27, 2011 Synopsis: Review of project and open discussion on 2010 design. Action Previously Taken: Date of Action: 5/13/10 Action Taken: Approved 2010 design Item Number: Type of Vote Required: None Action Requested: Discussion on design and adding any additional elements. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached memo and 2010 park design. ° ''`o Memorandum EST. ,Z 1836 To: Bart Olson, Interim Director of Parks & Recreation From: Laura Schraw, City Park Designer 0 L (0 CC: Scott Sleezer, Superintendent of Parks Date: January 20, 2011 <LE Subject: OSLAD 2011 Riverfront Park Grant Proposal Project Timeline Bicentennial Riverfront Park's Whitewater Canoe/Kayak Chute is expected to be completed by the Illinois Department of Natural Resources (IDNR)by May 31, 2011. They expect to begin Phase III of the pedestrian bridge installation this summer. OSLAD Grant Applications are due July 1St. There are several reasons Staff would like to begin the discussion and plan revisions to the park design. First,the park plan will probably be displayed at the Canoecopia in March and a new design would be beneficial at this expo. Second, another public hearing should be held to discuss the park design and any additional amenities that should be added. Third, I have limited time to work on revisions, and am requesting that we determine a design as soon as possible so that the decision to apply for an OSLAD grant can be discussed using this new design during my absence. Tentative Project Review Timeline January 25—Park Board review of design and comment for additional elements February 8—City Council review of design and comment for additional elements February 10—Public Meeting at 6pm on park design prior to Park Board meeting February 24—Park design revisions to Park Board March 10—Park design revisions to City Council March 12—Canoecopia! Additional Grant Applications for Park Site At this time the City has not yet heard about any award of the Boat Access and Development Grant to add a boat launch and access drive/parking lot or the EPA 319 grant to upgrade the asphalt parking lot to eco-pavers to create a more environmentally friendly and educational element to the park. Bart has been working with the contractor on site to store then spread gravel on site at no cost to the City for a parking facility. Both of these grants primarily deal with parking and NOT park development. 2010 OSLAD Grant Review The grant reviewer for this project stated that we don't need to change anything to make our application stronger. The weakest element that scored the lowest was the playground. Lowering the amount of funds allocated to the playground would NOT help our application standings. Last year the state only had $11 million worth of grant money to award. Previous years were over$20 million. The grant reviewer stated that if it had been a normal year of$20 million, we would have received grant funds. With the smaller funding pool,we were not high enough on the list. Existing Design Review This park is a high use facility for residents that want to come have a picnic,use the playground, or host a festival under the shelter. In the conceptual design, the existing large shelter will remain, but the brick stairs are beginning to fall apart and need to be replaced with new stairs. The playground equipment, nearing 15 years of use, is at the end of its life cycle and is due for an update. The playground is scheduled to be removed this winter, and at this time funds are not being allocated at this time for playground replacement. At the request of several public meeting attendees, Park Board members, and City Council members in 2010, we included the playground into the budget. Relocating the playground will allow the old playground area to become a civic lawn perfect for concert seating, festival events, or hosting a farmers market or other vendor fair. A memorial area was included. The only elements that can be reimbursed through the grant are pavers and benches for a memorial. A monument stone can be added outside of the grant funding. Re-using the small wooden shelters and moving them to the woods will provide a great picnic spots for canoe or kayak users who pull off onto the canoe beach for a lunch break on their way down the river. Items also included adding port-o-let shelters for additional restroom facilities, a shared-use trail to connect the park from one end to the other, and providing vendor stations with electrical outlets at the new security lighting (our standard lights in each park). The project also included an accessible fishing pier upstream of the dam and canoe/kayak chute; no fishing will be allowed at the chute. Landscape and woodland restoration would help restore the grass for festival use, as well as improve the woodland habitat from its current scrub trees to desired native species. Additional Elements Requested Many paddlers have contacted the City and have requested certain facilities, such as changing stations,be included in the park. Other suggestions for the park have been mentioned to Staff, such as showers, and Staff would like to ask the Park Board of any additional facilities or ideas that they have heard people request for this park. Budget The grant budget will be revised after a consensus on the park design. The City would apply for the maximum reimbursement of$400,000 and again use Corlands property as the acquisition match. Plan Revisions Staff is requesting that we openly discuss any additional park design suggestions and set a public hearing for February 10'h at 6pm. - 0� ti I c I' n m m m x m x v C7 ^ m rn w 'cticrm rorn ®A1-A I- z M6 K w,Qmm � C?e zOZ Oz D G] O w M - 3 f7 r wo G7 z L] G] t m m(7 cPmQ , 9 OZ - X jm z Mon O 1�'1�g1 o C7'C D 1 e 1 I/! w . woad + T -a lanais sii"sri� �L z o - I mr - m o I ® $O b r z z gym- - _��_ l I T m 8n ro v ,J 25 �� rn wTe P` 1 f m yl m e� s q _ - 71 K m o g o m gJ c °' `gy =m S m 0 \ 171 Z w � F+ M Way �-rp ! s m� i •� I JJ m < II N frE Cl) 3 2A tl7rn ? �',m co m 0 rn N T" man O z A m O O ' 171 A o k m i _ Grj Ir m Ix A m G7 0 A corn C - W c m m [Wires _ o ® o z ?Z s 1f.�'y jam{ : A mO 'x m n z� �n 71.. "° C) n C) a r r0 z I 6r z cn '_tiJ G) v rn C C V] C7 C C -I'i _ m m mz A 2 D co O m > g is o � rn r O ^ "U p m p 2 D - o = m n c 5z .Z3 Z m -E m m -in m m m(n x m z mar x n A -�� -nz z _ z Drn N Fn�, a ff1 = v = 1 f: BOA G7n f �mrn vm �1> Mm rn Q A m Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTTC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: December 2010 Budget Report Agenda Date: January 27, 2011 Synopsis: A review of the December 2010 budget reports. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/11-03-10 ACTUAL EXPENSES BY MONTH YEAR-TO-DATE ANNUAL ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-SO November-10 December-10 January-11 February-11 March-11 April-11 TOTALS BUDGET LAND CASH REVENUES 72-000-40-00-3999 BEGINNING FUND BALANC $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 69,641 72-000-44-00-4413 REIMB FROM OTHER GOVE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-45-00-4501 CANNONBALL RIDGE GRAN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4701 GREENBRIAR $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4702 BIKE PATH GRANT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4703 PRAIRIE GARDEN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4704 OSLAND GRANT-WHISPE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 320,000 72-000-47-00-4705 COUNTRY HILLS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4706 WHEATON WOODS GRANT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 30,000 72-000-47-00-4707 FOX HIGHLANDS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4709 SUNFLOWER $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4712 RIVER'S EDGE $ - $ - $ - $ - $ - $ - $ - $ 671.00 $ 671.00 $ - 72-000-47-00-4714 WOODWORTH $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4715 WHITE OAK UNIT 1&2 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4716 WHITE OAK UNIT 3&4 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4717 KYLN'S CROSSING $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4718 FOXFIELD II PARK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4719 WILDWOOD $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4722 KYLN'S RIDGE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4723 HEARTLAND CIRCLE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4725 WINDETTE RIDGE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4727 GRAND RESERVE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4731 MONTALBANO HOMES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4732 RAINTREE VILLAGE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4734 WHISPERING MEADOWS(K $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,000 72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4736 BRIARWOOD $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4737 CALEDONIA $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 38,000 72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ - $ 2,051.14 $ 4,102.28 $ 6,153.42 $ - $ - $ 16,409.12 $ 22,000 72-000-47-00-4739 WYNSTONE TOWNHOMES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4740 VILLAS AT THE PRESERV $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4741 BAILEY MEADOWS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4742 BLACKBERRY WOODS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4743 CORNEILS CROSSING $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4744 HUDSON LAKES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4745 PRESTWICK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4746 WESTBURY $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4747 WESTHAVEN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4748 WILLMAN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4749 BLACKBERRY WOODS $ - $ - $ 568.18 $ - $ - $ - $ - $ - $ 568.18 $ - 72-000-47-00-4750 KENDALLWOOD ESTATES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4751 CANNONBALL RIDGE PARK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-47-00-4752 BRISTOL BAY LAND CASH $ - $ - $ 100,000.00 $ - $ - $ - $ - $ - $ 100,000.00 $ - 72-000-49-00-4901 TRANSFER FROM GENERAL $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-49-00-4902 TRANSFER FROM LAND AC $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-49-00-4903 TRANSFER FROM PARK& $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - LAND CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK#2 $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7317 HEARTLAND CIRCLE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7326 MOSIER HOLDING COSTS $ - $ - $ - $ - $ - $ - $ 10,000.00 $ - $ 10,000.00 $ 10,000 72-000-75-00-7327 GRANDE RESERVE PARK $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7330 WHISPERING MEADOWS(K $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7332 CALEDONIA $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7333 RAINTREE VILLAGE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 495,000 72-000-75-00-7334 HOOVER HOLDING COSTS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7335 GRANDE RESERVE BIKE T $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-75-00-7336 WHEATON WOODS NATUR $ - $ - $ - $ - $ - $ - $ - $ 2,118.00 $ 2,118.00 $ - 72-000-75-00-7337 BRISTOL BAY PARK A $ - $ - $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ - $ - $ 83,512.85 $ 100,000 72-000-75-00-7339 BRISTOL BAY REGIONAL PA $ - $ - $ - $ - $ - $ - $ - $ 1,420.00 $ 1,420.00 $ - 72-000-78-00-9009 RESERVE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 72-000-78-00-9012 REC CENTER AGREEMENT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 1 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/11-03-10 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-SO November-10 December-SO January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 72-000-99-00-9901 TRANSFER TO GENERAL $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 30,224.50 $ 60,449 TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 671.00 $ $ $ $ $ 117,648.30 $ 482,641.00 TOTAL FUND EXPENSES $ $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ $ $ $ $ 127,275.35 $ 665,449.00 FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ $ $ $ $ (9,627.05) $ (182,808.00) PARK&RECREATION OPERATING REVENUES 79-000-40-00-3999 BEGINNING FUND BALANC $ $ $ $ $ $ $ $ $ $ 388 79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 $ 12,944.00 $ 6,887.00 $ 26,101.50 $ 17,347.80 $ 5,788.75 $ 128,252.05 $ 225,000 79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ 29,765.01 $ 30,000 79-000-42-00-4285 VENDING MACHINE INCOM $ $ $ $ $ $ $ $ $ $ 79-000-42-00-4286 RENTAL INCOME $ $ $ $ $ $ $ $ $ $ 79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 450.00 $ 9,935.50 $ 15,000 79-000-42-00-4288 GOLF OUTING REVENUE $ $ $ $ $ $ $ $ $ $ 9,000 79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,448.00 $ $ $ 134,791.90 $ 130,000 79-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ $ $ $ $ 3,500 79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,728.00 $ 405.00 $ $ 225.00 $ 670.00 $ 4,358.00 $ 14,000 79-000-44-00-4404 TREE DONATIONS $ $ $ $ $ 350.00 $ 350.00 $ $ $ 700.00 $ 600 79-000-45-00-4550 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ 500 79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.80 $ 31.17 $ 28.11 $ 23.32 $ 206.35 $ 500 79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 287,316.00 $ 430,974 79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ $ $ $ $ $ $ $ 100,000.00 $ 100,000 79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 347,277.28 $ 520,916 79-000-49-00-4980 TRANSFER FROM REC CEN $ $ $ $ $ $ $ $ $ $ 79-000-99-00-9973 TRANSFER TO LAND ACQU $ $ $ $ $ $ $ $ $ $ TOTAL PARKS&RECREATION REVENUES1$ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ $ $ $ $1,042,602.09 $ 1,480,378.00 PARK EXPENSES(FUND 79) 79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,877.93 $ 27,162.56 $ 27,457.18 $ 233,554.32 $ 350,026 79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,813.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ $ 15,607.76 $ 17,000 79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ $ $ $ 241.37 $ $ $ 483.19 $ 4,000 79-610-61-00-5320 MASTER PLAN/COMMUNI $ $ $ $ $ $ $ $ $ $ 79-610-62-00-5405 PARK CONTRACTUAL $ $ $ $ $ $ 2,025.00 $ 120.00 $ $ 2,145.00 $ 2,000 79-610-62-00-5408 MAINTENANCE-EQUIPMEN $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,508.67 $ 1,283.42 $ 57.98 $ 6,828.18 $ 14,000 79-610-62-00-5417 MAINTENANCE-PARKS $ $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 468.16 $ 446.38 $ 1,180.00 $ 14,604.53 $ 34,000 79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 1,736.87 $ 4,100 79-610-62-00-5434 RENTAL-EQUIPMENT $ $ $ 148.50 $ $ $ $ $ $ 148.50 $ 2,500 79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.85 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 1,062.41 $ 4,200 79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ $ 592.50 $ 4,000 79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ 1,500 79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ 79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ $ 50.55 $ 300 79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,208.98 $ 393.70 $ 1,406.93 $ 479.72 $ 432.28 $ 7,201.47 $ 20,000 79-610-65-00-5815 HAND TOOLS $ $ $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ $ 380.74 $ 1,750 79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 $ 352.17 $ 359.03 $ 1,000 79-610-65-00-5825 PUBLIC DECORATION $ $ $ $ $ $ $ $ $ $ 500 79-610-72-00-65001MRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 2,506.86 $ 21,334.05 $ 33,953 79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,480.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 2,026.89 $ 18,484.46 $ 28,383 79-610-75-00-7002 COMPUTER EQUIP&SOFT $ $ $ $ $ $ $ $ $ $ 500 79-610-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ 500 79-610-75-00-7701 FLOWERS/TREES $ $ 473.21 $ $ $ $ $ $ $ 473.21 $ 500 79-610-78-00-9005 MERIT $ $ $ $ $ $ $ $ $ $ TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 34,618.74 $ $ $ $ $ 325,046.77 $ 524,712.00 RECREATION EXPENSES(FUND 79) 79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 184,488.66 $ 368,532 79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,482.00 $ 2,192.79 $ 777.00 $ $ 222.75 $ 90.75 $ $ 8,440.79 $ 10,000 79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 12,662.46 $ 20,000 79-650-50-00-5136 SALARIES-PART TIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,782.88 $ 249.38 $ 238.88 $ 8,521.14 $ 22,080 79-650-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ 300 79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,839.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 16,855.47 $ 16,000 79-650-50-00-5155 SALARIES-RECORDING 5 $ $ 227.51 $ 237.50 $ $ 280.88 $ 91.00 $ 91.00 $ $ 927.89 $ 3,000 79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 1$ 1,470.00 $ 1,575.00 $ 28,184.29 $ 50,000 79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ $ 104.11 $ $ 69.03 $ 99.50 $ 412.38 $ 2,000 79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ $ $ 1,302.74 $ 1,000 79-650-62-00-5410 MAINTENANCE-OFFICE ED $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 178.00 $ 283.97 $ 188.26 $ 1,560.13 $ 3,500 2 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/11-03-10 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-SO November-10 December-SO January-11 February-11 March-11 April-11 YEAR-TO-DATE A ANNUAL TOOTALS BUDGET 79-650-62-00-5426 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ 500 79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 12,966.83 $ 22,000 79-650-62-00-5437 TELEPHONE/INTERNET $ $ $ 342.08 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 2,036.03 $ 1,300 79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 1,187.83 $ 3,000 79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ $ 464.29 $ 2,783.93 $ 4,500 79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ $ $ 8,196.71 $ $ 2,500.00 $ $ 8,331.92 $ 19,028.63 $ 27,000 79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ $ $ $ $ $ $ $ $ 100 79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ $ $ 223.32 $ 1,500 79-650-64-00-5604 TRAINING AND CONFEREN $ $ $ $ 200.00 $ 5.00 $ $ 55.00 $ $ 260.00 $ 500 79-650-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ 79-650-65-00-5802 OFFICE SUPPLIES $ $ 12.49 $ 35.87 $ 563.61 $ $ 797.73 $ 273.56 $ 27.45 $ 1,710.71 $ 3,000 79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 33,950.52 $ 53,600 79-650-65-00-5804 OPERATING SUPPLIES $ $ 7.47 $ $ 163.33 $ $ 1.47 $ $ 13.47 $ 185.74 $ 1,000 79-650-65-00-5805 RECREATION EQUIPMENT $ $ $ $ $ $ $ $ $ $ 2,000 79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ $ 1,173.00 $ 800.00 $ $ 177.00 $ 1,796.00 $ $ 4,746.00 $ 8,000 79-650-65-00-5812 GASOLINE $ $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 1,332.26 $ 3,000 79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ 300 79-650-65-00-5827 GOLF OUTING EXPENSES $ $ $ $ $ $ $ $ $ $ 6,000 79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ 11,448.44 $ 18,000 79-650-65-00-5833 HOMETOWN DAYS EXPENS $ $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ $ $ 99,547.53 $ 100,000 79-650-65-00-5840 SCHOLARSHIPS $ $ $ 150.00 $ $ $ 71.00 $ $ $ 221.00 $ 1,000 79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 198.00 $ 2,609.00 $ 7,000 79-650-72-00-65001MRFPARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 3,122.64 $ 17,702.38 $ 41,537 79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 1,906.76 $ 2,880.12 $ 17,448.18 $ 30,351 79-650-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,682.00 $ $ 918.00 $ $ $ $ $ 2,600.00 $ 2,600 79-650-78-00-9005 MERIT $ $ $ $ $ $ $ $ $ $ 79-650-78-00-9009 RESERVE $ $ $ $ $ $ $ $ $ $ 79-650-78-00-9010 MISC RETAIL $ $ $ $ $ $ $ $ $ $ 3,000 79-650-99-00-9941 REPAYMENT OF GF LOAN 5 $ $ $ $ $ $ $ $ $ 100,000 TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 64,312.15 $ $ $ $ 495,344.28 $ 937,200.00 TOTAL FUND REVENUES1$ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ $ $ $ $1,042,602.09 $ 1,480,378.00 TOTAL FUND EXPENSES $ 76,834.75 1$ 85,711.83 $ 137,445.84 $ 149,898.03 $ 81,779.53 1$ 118,120.48 $ 71,669.70 $ 98,930.89 $ $ $ $ $ 820,391.05 1$ 1,461,912.00 FUND SURPLUS(DEFICIT)l$ 124,993.77 1$ 47,088.06 1$ (20,845.73) $ (47,549.45)1$ 110,373.83 1$ (4,491.15)1$ 25,316.37 1$ (12,674.66) $ 1$ 1$ I$ l$ 222,211.04 1$ 18,466.00 REC CENTER REVENUES 80-000-40-00-3999 CARRY OVER BALANCE $ $ $ $ $ $ $ $ $ $ (61,067) 80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 259,866.82 $ 410,000 80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 3,476.00 $ 3,500 80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 768.00 $ 20,411.00 $ 35,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 698.00 $ 5,454.00 $ 15,000 80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 921.00 $ 2,500 80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 9,387.50 $ 83,443.20 $ 125,000 80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 9,498.25 $ 12,000 80-000-42-00-4285 VENDING MACHINES $ $ $ $ $ $ $ $ $ $ 80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 3,210.25 $ 3,000 80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 437.00 $ 500 80-000-44-00-4400 DONATIONS/SPONSORSHIP $ $ 170.00 $ 90.00 $ $ $ $ 156.50 $ 90.00 $ 506.50 $ 2,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ $ $ $ $ $ $ $ $ $ 500 TOTAL REC CENTER REVENUES1$ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,273.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ $ $ $ $ 387,224.02 $ 547,933.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 21,703.84 $ 33,543 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 3,741.51 $ 20,927.97 $ 35,000 80-000-50-00-5136 SALARIES-PART TIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 8,002.82 $ 62,314.59 $ 98,000 80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ 500 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 37,891.40 $ 65,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ 8,895.00 $ $ 3,263.00 $ 1,187.20 $ $ 13,345.20 $ 15,000 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 6,329.91 $ 11,000 80-000-62-00-5410 MAINTENANCE-OFFICE E $ $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 1,889.97 $ 4,500 80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 6,136.06 $ 16,000 80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ 500 80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ 1,310.21 $ 1,500 80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 184.97 $ 4,123.75 $ 5,000 80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 161,000.00 $ 216,000 3 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/11-03-10 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-30 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE A ANNUAL TOOTALS BUDGET 80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ $ $ $ $ $ $ 350.00 $ 700 80-000-62-00-5434 POOL SUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ 3,083.24 $ 3,200 80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,581.87 $ 27,533.58 $ 28,000 80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 324.03 $ 2,108.87 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 29.86 $ 212.48 $ 600 80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ 53,679.70 $ 53,000 80-000-62-00-5440 SECURITY $ $ 60.00 $ $ $ 60.00 $ $ $ 60.00 $ 180.00 $ 500 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ 360.00 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ $ $ $ $ $ $ $ 50 80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ 80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ $ 80-000-65-00-5802 OFFICE SUPPLIES $ $ $ 634.11 $ 456.22 $ $ $ $ $ 1,090.33 $ 2,600 80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 1,839.67 $ 11,983.12 $ 17,000 80-000-65-00-5804 OPERATING SUPPLIES $ $ 84.00 $ 42.79 $ 201.59 $ $ 399.00 $ 91.71 $ $ 819.09 $ 3,000 80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 121.51 $ 6,000 80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ $ $ $ $ $ $ $ 600 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ 200 80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 6,104.14 $ 6,000 80-000-65-00-5840 SCHOLARSHIPS $ $ $ 17.50 $ $ $ 371.00 $ $ $ 388.50 $ 400 80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 4,548.50 $ 4,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 498.00 $ 1,500 80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 7,034.65 $ 10,000 80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 10,834.30 $ 17,658 80-000-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,182.00 $ $ 1,998.00 $ $ $ $ $ 3,180.00 $ 3,200 80-000-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ 300 80-000-75-00-7500 PHONE SYSTEM $ $ $ $ $ $ $ $ $ $ 200 80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,058.74 $ 11,000 80-000-78-00-9010 MISC RETAIL $ $ $ $ $ $ $ $ $ $ 300 KS 80-000-99-00-9979 TRANSFER TO PAR &R $ $ $ $ $ $ $ $ $ $ TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ $ $ $ $ 474,141.65 $ 675,301.00 TOTAL FUND REVENUES1$ 43,862.75 1$ 52,473.32 1$ 42,500.00 1$ 54,468.75 1$ 49,223.00 1$ 46,040.95 1$ 49,177.25 1$ 49,478.00 1$ $ $ $ $ 387,224.02 1$ 547,933.00 TOTAL FUND EXPENSESl$ 86,167.03 1$ 47,032.15 1$ 70,610.29 1$ 70,440.07 1$ 41,501.41 1$ 61,227.79 1$ 51,104.56 1$ 46,058.35 1$ $ $ $ $ 474,141.65 $ 675,301.00 4 of4 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTTC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: January 27, 2011 Synopsis: Written reports from the City Parks Designer and Superintendent of Parks, and verbal reports from the Recreation Manager and Interim Director. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L CC: Bart Olson, Interim Director of Parks and Recreation Date: January 21, 2011 <LE �.� Subject: Park Designer Report • Raintree Park B Playground drawings and specifications completed,printed, advertised, and available for bid as of January 13th • Emerald Ash Borer Grant Application completion- due January 21St • Revisions to Park Rental Policy • Bridge plan review for IDNR Pedestrian Bridge at Riverfront • Blackberry Creek Watershed Meeting • Whitewater website • Restaurant list review for website/brochure • Downtown parking lot meeting • Revisions to Parkway Tree Policy • Riverfront deed • Discussion with IDNR on OSLAD grant for Riverfront Park • GIS lesson Memorandum It tLU I To: Park Board From: Scott Sleezer Superintendent of Parks PRRrg&REGRMTIC" CC: Bart Olson, Interim Director of Parks and Recreation ]DT Date: January 19, 2011 L Subject: December 2010 Parks Report Athletic Field Division Made electrical repairs to plow on park truck#2 F-350 Repaired Toro zero turn mower(replaced radiator). Repaired snow plow on the John Deere tractor(broken springs and hydraulic hose). Winterized park and recreation building at 301 E Hydraulic. Beautification Division Cleared snow from all public walks at all park locations and school routes. Removed down trees that blocked the path on the Clark property. Removed rotten firewood to prevent someone from starting a fire. Cut and removed broken hanging tree branches on the Clark property. Playground Division Crawford Park Removed down trees that blocked the path at Crawford Park. Bristol BaP Installed an extension on the playground at Bristol Bay A to bring the playground under CPSC compliance. Cannonball Park Staff made repairs to playground at Cannonball Park (spring animal). Safety Inspection Staff inspected all playgrounds Biweekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Biweekly checked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Department Assistance Recreation Assisted the recreation department with changing the combination locks on the buildings and moving file cabinets and desks. Installed safes and repaired counter at both concession stands. Public Works Assisted Water Department with two water main breaks. Plowed snow and spread salt on City roadways.. Cleared walks and entrances at all City building locations. Cites Assisted City Hall with paper delivery. Rec Center Maintenance Made repairs to women's locker room furnace. Made repairs to pool pack. Worked with contractor to determine the heat issues in the weight room and south main gym furnace.