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Park Board Packet 2011 03-10-11 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 10, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Recreation Manager—Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: February 10, 2011* February 24, 2011* Bills Review: Bill list* Old Business: FY 12 Budget* New Business: January 2011 budget report REC Center budget reports Old Business, continued: Strategic planning Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, March 24, 2011 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 Park Board Meeting Parks and Recreation Administration Office 7:00 p.m. February 10, 2011 Call to Order: Ken Koch called the meeting to order at 7:07 p.m. Roll Call: Ken Koch —Yes; Seaver Tarulis —Yes; Amy Cesich — Yes; Mark Dilday— Yes; Kelly Sedgwick—Yes. Introduction of City Officials and Staff: • Interim Director of Parks and Recreation — Bart Olson • Recreation Manager— Tim Evans • Superintendent of Parks — Scott Sleezer • Park Designer— Laura Schraw • City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Guests: • Val Burd — Mayor, Yorkville • Paul Burd —Yorkville • Kim McGuire — Creative Kernels • Robyn Sutcliff— City of Yorkville, Ward 3 Alderwoman • Ron Walker— REC Center • Jim McConachie — LDC/LMCC • Cory Johnson — Laborers Union 149 Public Comment: Kim McGuire, Owner of Creative Kernels Gourmet Popcorn, was present at the meeting to describe her business and express her interest in leasing the front half of the building at Riverfront Park. She distributed some flyers and samples of her popcorn. Creative Kernels is currently an internet-based business which Kim operates from a commercial kitchen on her personal property. She sells 20 different flavors of popcorn in bags and tins. She would like to establish a storefront at Riverfront Park. She would make the popcorn on her property and then bring different sized bags to the store location to sell. She wants to be open 7 days a week. She indicated she could be ready for operation at the storefront by April 1, 2011. Members thanked her for attending and her interest in leasing the space. The mayor commented that there were three possible vendors interested in leasing the space and members discussed the possibility of all three vendors working together. Kim volunteered to contact the other two vendors to discuss their intentions. The City would have to issue an RFP before leasing the property. All RFPs need to go through the City Council. Bart discussed the RFP timeline and advised that he would be the contact for vendors. He indicated he would prepare a draft lease and bring to the park board at their next meeting. Members agreed the quicker the better to get a vendor on site before the grand opening on May 14. Park Board Meeting February 10, 2011 Page 2 of 6 Cory Johnson and Jim McConachie were in attendance to represent the Laborers Union 149. They brought information to the board regarding Kenneth Company's history with the Department of Labor. Kenneth Company is one of the bidders considered for Raintree Park B playground construction. Discussion will continue later in the meeting regarding their bid. It was noted that Kenneth has done playgrounds for a long time. Their quality of work has been good and references were checked. Members thanked Mr. Johnson and Mr. McConachie for their time. Presentations: None Approval of Minutes: Park Board meeting —January 13, 2011 The committee reviewed the minutes. The guest sign-in sheet was not appended to the minutes and Scott Sleezer should be added to staff attending the meeting. Ken Koch asked for a motion to approve the minutes with those additions. Amy Cesich made the motion and Seaver Tarulis seconded motion. The motion to approve the minutes with noted additions was unanimously approved by voice vote. Guests attending January 13, 2011, park board meeting were: • Lynn Dubajic—Yorkville EDC • Robin Sutcliff—Yorkville City Council • Jeff Brown —Yak Shack • Ryan Rushton — Geneva Kayak • David Rushton — Geneva Kayak • Scott Fairty— Geneva Kayak • Caitlin Fairly— Geneva Kayak • Sarah Hartman — Geneva Kayak Park Board meeting —January 27, 2011 The committee reviewed the minutes. Scott Sleezer should be added to staff attending the meeting. Ken Koch asked for a motion to approve the minutes with this addition. Kelly Sedgwick made the motion and Mark Dilday seconded motion. The motion to approve the minutes with noted addition was unanimously approved by voice vote. Bills Review: Bill list* Members reviewed the bills list. Ken Koch asked for a motion to approve the bills list. Seaver Tarulis made the motion and Amy Cesich seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Seaver Tarulis—Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick— Yes. Old Business: Strategic Planning: Tabled Park Board Meeting February 10, 2011 Page 3 of 6 Office building use* Members discussed the cost and logistics of moving the south preschool to the Parks & Recreation Administration Building. The estimated cost for painting, etc. of$2,100 is still accurate. Scott indicated they would like to start painting as soon as possible. Ken Koch asked for a motion to approve moving the south preschool to the Parks & Recreation Administration Building with estimated cost of$2,100. Kelly Sedgwick made the motion and Seaver Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick—Yes. The park board meetings will continue to be held at the current location. If a move is deemed necessary, the park board will move to another location. An alternate meeting place for the board would be in the Council Chambers at City Hall. New Business: FY 2009-2010 Audit Bart Olson reviewed the 2009-2010 audit included in the agenda packet and responded to questions and comments by members. He advised that the Parks and Recreation operating fund ran a significant surplus in FY09/10, despite a cut to its transfer. Even with a further cut in FY10/11 and expected cuts in FY11/12 and FY12/13, the Parks and Recreation department operating budget should run surpluses. The REC Center deficit in FY09/10 is still being offset by the Parks and Recreation department operating budget surplus. Discussion continued regarding property tax exemption and sales tax. Riverfront Park Use policy* Bart led a discussion regarding provisions that should be included in the lease agreement. Members agreed to the following items: • Window— 15 days • Sublet—With director's approval. No lease with three different parties. One person should be the lessee and sublet it to two others. The lessee is responsible. • Maximum dollar improvement by lessee is $10,000+ with director's approval. • Use — Only specific uses— must be listed • Concession — 5% of gross sales payable to city annually. If business wants to pay quarterly, they may do so. • Rent- $200 monthly front area • Security deposit - $1,000 • Terms - 2 years w/two 2-year options at city's discretion; 120-day notice • Hours of operation—leave off • Cost of separating water and sewer—lessee to pay Bart will take this information, put it in a proposal, e-mail to park board, and bring to city council 2/22/11. RFP by March 7. Park Board Meeting February 10, 2011 Page 4 of 6 In the past few weeks, Bart has been contacted by vendors interested in putting up vendor tents and displays in Riverfront Park, in assisting individuals travel on land from the bottom of the whitewater park to the top, and in renting the storage component of the building on the east side of Riverfront Park (preschool building). Members discussed the following: • Restrict hot dog sales to mobile cart • Restrict mobile food vendors. • Sell vendor spaces for special events • Restrict non-food vendors. • Chamber can partner with city to build a kiosk with maps, etc. • No bikes on 12 foot wide path. Walking carts, but not motorized. There will be people standing on the trail. If someone pulls a kayak caddy, that is fine. If someone owns their own cart, they can use it. • Go to Geneva Kayak and find out their framework for renting. • Use old preschool area to rent out for events Raintree Park B playground award* The project base bid is for the age 5-12 playground and swing installation, small retaining wall, and concrete work including the playground curb, sitting area, and walkway. Alternate #1 is for the purchase and installation of engineered wood fiber safety surface. Alternate #2 is to assemble and install the 20'X20' surface mount shelter that will be furnished by the City. The low bidder, The Kenneth Company, is a reputable builder that has extensive experience with playground installation. Staff is requesting that The Kenneth Company out of Bolingbrook, IL, be awarded the base bid and alternates #1 and #1 in the amount of$64,560. Kenneth Company is not on the debar list. They do have to submit a certified payroll. Because of their experience and expertise, staff feels that Kenneth Company knows their cost and how quickly they can do a job. Laura did check other bidders and Kenneth Company had around 15 years of doing playground installs. Ken Koch asked for a motion to approve the Raintree Park B Playground Construction bid award to The Kenneth Company for the base bid and alternates #1 and #2 in the amount of$64,560. Seaver Tarulis made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick—Yes. Community Garden Scott reported that the idea of community gardens in Yorkville has been talked about for a few years, even before the conceptual park design for Grande Reserve Park B to include garden plots. Since that park has not moved forward, he has been trying to locate a piece of land that is suitable. After analyzing all City property, the parcel located in the Kendal Marketplace Development at the corner of Cannonball Trail and Blackberry Shore Lane (8 acres adjacent to Home Depot) is an appropriate site for community gardens. However, several key details have to be addressed to utilize this site which includes a parking agreement, site preparation, water, and restrooms. Park Board Meeting February 10, 2011 Page 5 of 6 Scott said that he has talked with the Naperville Park District and the Oswegoland Park District to gain some insight into community gardens. Issues included were gardeners' responsibilities, parking, rule enforcement, and overall site management (which takes significant manpower to maintain). Overall, the manpower necessary is the most significant cost for community gardens. Scott put together expenses and projected revenue and given the current city financial situation, this may not be a good time to do this. Members recommended having a club do it and place their own people. The City could donate the land and let a club run it. The City could also aid them by getting water service to the plots, but it would be the group/club that would spearhead and manage the project. The group would be expected to follow all city ordinances. Hopkins Park Plan* In preparation of notification from the state of funds released for the Recreational Trails Program (RTP), Laura displayed the Hopkins Park (Clark property) drawing. The grant will be due on March 1, 2011. Discussion followed regarding: • Creating hiking trails • Complete understory cleanup Adding picnic benches • Planting beds of different varieties • Labyrinth • Sculpture pads — maybe have Waubonsee do sculpture display • Keep everything more natural —wood chip path — cleaning up underbrush • Great wildlife—wild turkey and white tail deer • Great view—observation area for dam and chute • Rent space for weddings • Create wood pergola • Make the area double use—good view and then have a place where people can sit • This is a trail grant and we want to make it trail-oriented • 80/20 — match with labor clearing the woods • There are deer trails right now • The whole property is 5 acres • If we are allowed to go to the IDNR property, it does extent to Liberty and would make a nice loop • Property access to river— kind of steep • May be good fishing out there More information to come at next meeting. Reports: Director's Report • Agenda items for next week's meeting • Budget will be on next agenda Park Board Meeting February 10, 2011 Page 6 of 6 Recreation Report A written report was included in the agenda packet. Parks Report A written report was included in the agenda packet Parks Designer Report Additional Business: No additional business Adjourn Meeting: Ken Koch asked for a motion to adjourn the regular meeting at 10:30 pm. Amy Cesich made the motion and Mark Dilday seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, February 24, 2011 *Items needing Board approval or recommendation Respectfully Submitted By: Louise A. Beukelman Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 Park Board Meeting Parks and Recreation Administration Office 7:00 p.m. February 24, 2011 Call to Order: Ken Koch called the meeting to order at 7:02 p.m. Roll Call: Ken Koch —Yes; Debbie Horaz—Yes; Seaver Tarulis—Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick—Yes; Vickie Coveny (arrived 7:10 p.m.). Introduction of City Officials and Staff: • Interim Director of Parks and Recreation — Bart Olson (arrived 8:45 p.m.) • Recreation Manager—Tim Evans • Superintendent of Parks — Scott Sleezer • Park Designer— Laura Schraw Guests: • Nathan Kissinger— Intern at REC Center o Tim introduced Nathan who has been working at the REC Center as an intern. Nathan is enrolled at Eastern Illinois University. Attending the park board meeting will be a good experience for Nathan. Public Comment: None Presentations: None Approval of Minutes: No minutes submitted for approval at this meeting. Bills Review: Bill list* Members reviewed the bills list. Ken Koch asked for a motion to approve the bills list. Kelly Sedgwick made the motion and Seaver Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Debbie Horaz—Yes; Seaver Tarulis—Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick—Yes; Vickie Coveny—Yes. Old Business: Strategic Planning: Tabled Hopkins Park Design* Laura Schraw presented the conceptual site design for Hopkins Park, a preliminary budget estimate (included in the packet), and distributed the Illinois Trails Grant-in-Aid Program Project Grant Application FY 2012. The budget was prepared before talking to the grant administrator. The budget will be reworked to include 10 parking spaces— 9 regular and one handicapped. Anything Park Board Meeting February 24, 2011 Page 2 of 6 we want to do outside the grant can be done later— it just cannot be included in the grant application. The labyrinth could not be included in the grant, but we could look for donors to donate time and materials to build the labyrinth. The project description is as follows: Yorkville proposes to construct '/2 mile (2,500 LF) of 6' wide ADA wood chip nature trails through Hopkins Park and an adjacent site leased from IDNR with interpretive signage, benches, an observation outlook, and sitting area throughout a wooded 8.38 acres. The park is located in the heart of downtown Yorkville, adjacent to the Fox River, and across the river from the Whitewater canoe/kayak chute. Laura advised that she is requesting approval for the grant budget in order to move forward with the grant application which is due March 1, 2011. It would then be taken to the City Council for approval on March 8. If the City approves the grant, a public hearing would be held on March 10, 2011, at 6:00 p.m. If the City does not approve the project, there is no penalty for filing. Laura advised that the federal government did not release the money until this week. We have the deed for the property with the last payment due in June; and the lease agreement with IDNR for the adjacent property. When we submit for close out of the grant, we fill out salaries, benefits and can get reimbursed for the project. We should get a good amount back from what Scott's people will have done. The overlook (18'X18" or 20'X20') may have to involve a contractor. We can put benches along the trail, but picnic tables are not allowed. Laura indicated that there are a number of changes from one grant to another and from year to year. Ken Koch asked for a motion to apply for the grant and send it to City Council. Vickie Coveny made the motion and Kelly Sedgwick seconded the motion. Motion approved. Riverfront Park Design* Laura Schraw presented the conceptual site design for Riverfront Park. Revisions were made after discussions at the last park board meeting, City Council, and the town meeting. Members reviewed the revised design. One member noted that the shower rinse-off areas were not included in the design. Laura will adjust the design and include these areas near the Port-O-Let and informational kiosk. There was discussion about applying for an Osland grant and the rating system used to award the grant. Laura indicated that last year, only $11 million of grant funds were available. If the grant stays at $11 million, we might not get it. However, if many do not apply because of fewer funds available, we have a chance. Laura advised that this drawing is our overall plan and the park could be completed in phases. Also, she would like to have the plan displayed at Canoecopia. Ken Koch asked for a motion to approve the Riverfront Park Design with adjustments to include shower rinse-off areas, and take it to City Council. Seaver Tarulis made the motion and Mark Dilday seconded the motion. Motion approved. Riverfront Signage A list of IDNR signage and posting areas for the signs were included in the agenda. Scott reported that he met with the Yorkville Police Department and spoke with the local Conservation Officer regarding signage in the park and enforcement of rules. All officers said that the more signs that are posted, the better. They advised that if there is not a sign that clearly states the rule in proximity of where a ticket would be issued (i.e. where canoeists/kayakers exit the water), any ticket issued will most likely get thrown out in court. Scott reviewed the recommendations for changes to IDNR signage, plus additional signage. Park Board Meeting February 24, 2011 Page 3 of 6 Members discussed these recommendations and recommended that the City put signs at different points to say "No fishing upstream/downstream beyond this point. " Members requested that Scott get clarification from the State whether we should specify how many feet or use signs "beyond this point." There was also discussion that fines should be posted. Members were in agreement that signage and additional recommendations for signage were appropriate. New Business: Rain Garden proposal* Scott reported that Mayor Burd was approached by the Conservation Foundation (CF) about installing a rain garden somewhere in Yorkville. Their goal is to install rain gardens to educate the public and promote special places for people to visit. The CF requested that it be close to the Fox River. It can be a rain garden or potentially a bioswale. They would be organizing volunteers and securing donations of plant material, and providing some they have in hand. Staff has discussed with CF the bioswale for the parking lot at Riverfront Park as a potential project. There would be public visibility. Board agreed. Youth baseball agreements* - YYBSA, Reds, YTS Youth baseball agreements for Yorkville Youth Baseball/Softball Association, Yorkville Travel Sports, and Yorkville Reds were discussed by the board. All three agreements are worded the same. Ken Koch asked for a motion to approve the baseball agreement for Yorkville Youth Baseball/Softball Association. Debbie Horaz made the motion and Seaver Tarulis seconded the motion. Motion approved. Ken Koch asked for a motion to approve the baseball agreement for Yorkville Travel Sports. Mark Dilday made the motion and Kelly Sedgwick seconded the motion. Motion approved. Ken Koch asked for a motion to approve the baseball agreement for Yorkville Reds. Seaver Tarulis made the motion and Debbie Horaz seconded the motion. Motion approved. Old Business (Continued) FY 11/12 Budget Bart reviewed the 2011/ 2012 budget in detail during which time there were numerous questions and comments from the park board, some of which are outlined below. Brad attached three budgets for the REC Center in the packet. All of the budgets have the same general assumptions on spending patterns and staffing levels. 1. The first budget is the FY2012 budget proposal to be discussed by City Council through the end of FY2014, assuming that we keep operating the first lease term (June 30, 2013) and extend the lease another five years. Park Board Meeting February 24, 2011 Page 4 of 6 2. The second budget assumes that the City terminates the contract at the end of the first lease term (June 30, 2013). 3. The third budget assumes that the City decides to cease operating the REC Center on May 1, 2011, and turns the facility back over to the owners. Member discussion and comments were as follows: • If the third budget is used and the REC Center is stopped in May, both preschools would be combined • Members thought that it made no sense to terminate lease in May— REC Center is currently gaining revenue and should continue to be run • Walking away would have to be planned • Possibly rent could be reduced — lease negotiation is still outstanding • Trying to get more revenue • Renting, parties, more memberships — company currently renting space at REC Center • May not get more memberships because of economy, cost of fuel • Budget numbers — members thought the budget should underestimate revenue and overestimate expenses —want it to be an honest outlook of the situation; need to have a conservative view • Reasons for lower revenues: • Some programs were in place with no budget— it did not appear that program budgets were being followed • Overestimating how many people were taking classes • Some spreadsheets set up 2 years ago — classes were not making as big a profit margin • Higher cancellation rate • Tried to build in buffers for other minor overhead costs —were not estimated accurately— no tracking • Maintenance always an issue • Inadequate supervision of expenses or expenses were not updated. • REC Center management • Manage the REC Center on a higher level • Discussion about staff and their responsibilities • Tim said there has been a complete revamp at REC Center— a number of new programs are being offered • Membership fees —were raised a year after we took it over- membership fees have gone up every year • There was some disagreement about whether or not to give away free month o Waive enrollment fee • Current members who refer someone for membership will get one month free • Do some special things — maybe free tanning • Lock in membership for one year • Members liked the new budget format. Bart advised that once a fiscal year is completed, actual figures are used from the audit. • He indicated that the budget is relatively healthy. • Discussion continued regarding Autumn Creek, Caledonia, Wheaton Woods, and land cash expenditures. We are planning to continue to apply for grants. Park Board Meeting February 24, 2011 Page 5 of 6 • Parks and Recreation Fund • No staffing hires • No raises • No furloughs • Negotiating benefits and salaries Members asked whether weed control could be done in various areas. Scott indicated that where we know it could be a safety concern, we can address it. Bart advised that the budget does not have to be approved at this meeting. He and Tim need to meet one more time. Bart asked members whether they wanted to see a whole new budget or summary memo. Members wanted to see both. There was additional discussion regarding how we are budgeting for maintenance problems at the REC Center. Scott indicated that he is looking into a vent in the REC Center ceiling that was stuck. There is condensation in pool areas from water and pool temperature. He is looking to replace thermostats with ones that are programmable; possibly installing ceiling fans. Reports: Director's Report None Recreation Report None Park Designer Report None Parks Report Scott distributed the Parks report. He put together a grid regarding REC Center mechanical maintenance. It was noted that we are responsible for all maintenance. If equipment cannot be repaired, it falls on landlord to replace. However, it could also fall under maintenance. Estimate of $30,000 for 2 furnaces. Other items in report: • The playground is gone at Riverfront Park; Scott gave Bart a sample of the rotted wood from the playground. Maintenance is in the process of ripping out concrete; will sow grass in area. • Community Gardens • Human Resources Committee has been working on coordinating community gardens on property located in the Kendall Marketplace Development at the corner of Cannonball Trail and Blackberry Shore Lane (8 acres adjacent to Home Depot). Everyone is excited about it. Will have 50 plots. • The City will provide the following: • Tap water mains for water source • Rotor tilling — cannot plow • Maintenance around the garden • The HRC will do the following: • Lay gardens out and govern them Park Board Meeting February 24, 2011 Page 6 of 6 • Pay cost for public toilet • Manage day- to- day operations • Looking for master gardener • They will talk with farmers • Maybe talk with Home Depot for supplies • Scott shared information with HRC from Naperville and Oswego Additional Business: No additional business Adjourn Meeting: Ken Koch asked for a motion to adjourn the regular meeting at 10:10 pm. Debbie Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, March 10, 2011 'Items needing Board approval or recommendation Respectfully Submitted By: Louise A. Beukelman DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ARAMARK ARAMARK UNIFORM SERVICES 610-7001185 02/15/11 01 UNIFORMS 79-610-62-00-5421 03/10/11 37.24 WEARING APPAREL INVOICE TOTAL: 37.24 VENDOR TOTAL: 37.24 AUTOSP AUTOMOTIVE SPECIALTIES, INC. 002416 02/11/11 01 TRUCK COLLISION REPAIR 79-610-62-00-5408 00404527 03/10/11 2,672.90 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 2,672.90 VENDOR TOTAL: 2,672.90 BALDWINJ JERRY BALDWIN 021911 02/19/11 01 REFEREE 79-650-62-00-5401 03/10/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 BANCAMER BANC OF AMERICA LEASING 011802322-PR 02/20/11 01 COPIER LEASE 79-650-62-00-5410 03/10/11 178.00 MAINTENANCE-OFFICE EQUIPME 02 COPIER LEASE 80-000-62-00-5410 198.00 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BARRETTS BARRETT'S ECOWATER 214935 02/22/11 01 SOLAR SALT 80-000-62-00-5408 03/10/11 34.95 MAINTENANCE- SUPPLIES INVOICE TOTAL: 34.95 VENDOR TOTAL: 34.95 DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BEUKELML LOUISE A. BEUKELMAN 21011 02/21/11 01 FEBRUARY 10 MEETING MINUTES 79-650-62-00-5401 03/10/11 148.75 CONTRACTUAL SERVICES INVOICE TOTAL: 148.75 VENDOR TOTAL: 148.75 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0211P 02/15/11 01 MONTHLY CHARGES 80-000-62-00-5437 03/10/11 212.84 TELEPHONE/INTERNET/CABLE 02 MONTHLY CHARGES 79-650-62-00-5437 251.29 TELEPHONE/INTERNET INVOICE TOTAL: 464.13 VENDOR TOTAL: 464.13 DOORDOOR DOOR TO DOOR DIRECT 13978-PR 02/28/11 01 8,000 SPRING CATALOG 79-650-65-00-5808 03/10/11 996.00 POSTAGE & SHIPPING 02 DISTRIBUTION ** COMMENT ** INVOICE TOTAL: 996.00 VENDOR TOTAL: 996.00 EHLERTS SEAN EHLERT 021211 02/12/11 01 REFEREE 79-650-62-00-5401 03/10/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 FARREN FARREN HEATING & COOLING 7091 02/14/11 01 REPAIR TO INDUCER MOTOR & 80-000-62-00-5416 03/10/11 549.22 MAINTENANCE- GENERAL 02 WHEELS ** COMMENT ** INVOICE TOTAL: 549.22 VENDOR TOTAL: 549.22 DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HAYENR RAYMOND HAYEN 021211 02/12/11 01 REFEREE 79-650-62-00-5401 03/10/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 021911 02/19/11 01 REFEREE 79-650-62-00-5401 03/10/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 200.00 HOMEDEPO HOME DEPOT 15951 01/25/11 01 FILTERS 80-000-62-00-5416 03/10/11 69.50 MAINTENANCE- GENERAL INVOICE TOTAL: 69.50 VENDOR TOTAL: 69.50 ILPD4811 ILLINOIS STATE POLICE 022311-PR 02/23/11 01 BACKGROUND CHECKS 79-650-65-00-5803 03/10/11 34.25 PROGRAM EXPENSES INVOICE TOTAL: 34.25 VENDOR TOTAL: 34.25 KENPRINT ANNETTE M. POWELL 18207 02/22/11 01 500 BUSINESS CARDS 79-610-65-00-5804 03/10/11 77.00 OPERATING SUPPLIES INVOICE TOTAL: 77.00 VENDOR TOTAL: 77.00 MCCUEJ JOHN MCCUE 021911 02/19/11 01 REFEREE 79-650-62-00-5401 03/10/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MCNEALT TOMMIE MCNEAL 021211 02/12/11 01 REFEREE 79-650-62-00-5401 03/10/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 MENLAND MENARDS - YORKVILLE 59132 01/25/11 01 BAR & CHAIN LUBE 79-610-62-00-5408 03/10/11 9.94 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 9.94 65357 02/26/11 01 METAL TANK LEVER, CLEANERS, 80-000-62-00-5408 03/10/11 73.36 MAINTENANCE- SUPPLIES 02 SHOWER LINER ** COMMENT ** INVOICE TOTAL: 73.36 VENDOR TOTAL: 83.30 MOHRR RANDY MOHR 021911 02/19/11 01 REFEREE 79-650-62-00-5401 03/10/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 NANCO NANCO SALES COMPANY, INC. 6832 02/11/11 01 BODY & HAIR SOAP, TISSUE, 80-000-62-00-5408 03/10/11 160.06 MAINTENANCE- SUPPLIES 02 GARBAGE LINERS ** COMMENT ** INVOICE TOTAL: 160.06 VENDOR TOTAL: 160.06 NEXTEL NEXTEL COMMUNICATIONS 837900513-108-P 02/15/11 01 MONTHLY CHARGES 79-610-62-00-5438 03/10/11 145.84 CELLULAR TELEPHONE DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NEXTEL NEXTEL COMMUNICATIONS 837900513-108-P 02/15/11 02 USAGE ADJUSTMENT CREDIT 79-610-62-00-5438 03/10/11 -43.63 CELLULAR TELEPHONE 03 MONTHLY CHARGES 80-000-62-00-5438 29.17 CELLULAR PHONE 04 USAGE ADJUSTMENT CREDIT 80-000-62-00-5438 -2.34 CELLULAR PHONE 05 MONTHLY CHARGES 79-650-62-00-5438 145.84 CELLULAR TELEPHONE 06 USAGE ADJUSTMENT CREDIT 79-650-62-00-5438 -9.60 CELLULAR TELEPHONE INVOICE TOTAL: 265.28 VENDOR TOTAL: 265.28 NOSSD DELVIN NOSS 021211 02/12/11 01 REFEREE 79-650-62-00-5401 03/10/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 OFFWORK OFFICE WORKS 186095 02/16/11 01 USB DRIVE, FOLDERS, ENVELOPES, 79-650-65-00-5802 03/10/11 93.60 OFFICE SUPPLIES 02 PAPER CLIPS, PENS, HIGHLIGHTER ** COMMENT ** INVOICE TOTAL: 93.60 186219 02/18/11 01 MERCHANDISE RETURN CREDIT 79-650-65-00-5802 03/10/11 -5.99 OFFICE SUPPLIES INVOICE TOTAL: -5.99 VENDOR TOTAL: 87.61 RICHTERP PAUL J. RICHTER 021911 02/19/11 01 REFEREE 79-650-62-00-5401 03/10/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ROGGENBT TOBIN L. ROGGENBUCK 021211 02/12/11 01 REFEREE 79-650-62-00-5401 03/10/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 SCHNITZR RANDY J. SCHNITZ 021211 02/12/11 01 REFEREE 79-650-62-00-5401 03/10/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 VISA VISA 022411-PR 02/24/11 01 PARKS PEST TRAINING 79-610-64-00-5604 03/10/11 274.00 TRAINING & CONFERENCE 02 SERVER REPAIR 79-650-65-00-5804 190.00 OPERATING SUPPLIES 03 COMPUTER 80-000-65-00-5804 266.11 OPERATING SUPPLIES 04 MONTHLY CABLE 79-650-62-00-5437 79.95 TELEPHONE/INTERNET 05 CONCESSION SPORTS DRINKS 80-000-65-00-5828 334.62 CONCESSIONS EXPENSES 06 INTERNET 80-000-62-00-5437 116.54 TELEPHONE/INTERNET/CABLE 07 PRESCHOOL FOOD AND SUPPLIES 79-650-65-00-5803 244.73 PROGRAM EXPENSES 08 MONTHLY FITNESS PLAN, EASTER 80-000-65-00-5803 378.51 PROGRAM EXPENSES 09 PAILS, PRESCHOOL SUPPLIES ** COMMENT ** INVOICE TOTAL: 1,884.46 VENDOR TOTAL: 1,884.46 WALKCUST WALKER CUSTOM HOMES, INC. DATE: 03/02/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 10:24:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/10/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WALKCUST WALKER CUSTOM HOMES, INC. YPD 4/11 02/25/11 01 APRIL LEASE PAYMENT 80-000-62-00-5432 03/10/11 18,000.00 LEASE PAYMENT INVOICE TOTAL: 18,000.00 VENDOR TOTAL: 18,000.00 WALMART WALMART COMMUNITY 021611-PR 02/16/11 01 WIGGLY EYES, SNACKS, CARD 79-650-65-00-5803 03/10/11 69.37 PROGRAM EXPENSES 02 STOCK, TISSUE, CANDY, CLOROX ** COMMENT ** 03 WIPES ** COMMENT ** 04 SNACKS 80-000-65-00-5828 22.32 CONCESSIONS EXPENSES 05 WASTE BASKETS, SHOWER HEAD, 80-000-62-00-5408 100.11 MAINTENANCE- SUPPLIES 06 LAUNDRY BASKET, SCISSORS, ** COMMENT ** 07 LYSOL, BATTERIES ** COMMENT ** 08 PRESCHOOL CLASSROOM SUPPLIES 80-000-65-00-5803 447.01 PROGRAM EXPENSES 09 AND SNACKS ** COMMENT ** INVOICE TOTAL: 638.81 VENDOR TOTAL: 638.81 YORKACE YORKVILLE ACE & RADIO SHACK 131924 05/06/10 01 WASHER 80-000-62-00-5408 03/10/11 3.00 MAINTENANCE- SUPPLIES INVOICE TOTAL: 3.00 132872 06/22/10 01 DRILL 80-000-62-00-5408 03/10/11 99.99 MAINTENANCE- SUPPLIES INVOICE TOTAL: 99.99 132906 06/24/10 01 AMP, 4-WAY DRILL SHIELD 80-000-62-00-5408 03/10/11 56.98 MAINTENANCE- SUPPLIES INVOICE TOTAL: 56.98 VENDOR TOTAL: 159.97 TOTAL ALL INVOICES: 27, 789.43 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: FY 12 Parks and Recreation department budgets Agenda Date: March 10, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: C►Ty 011% Memorandum To: City Council EST 1836 From: Bart Olson, City Administrator CC: Department Heads .y� p Date: February 18, 2011 �.MQW* Subject: FY 12 budget proposal LE Purpose and a note: Please accept this report and budget spreadsheet as an updated proposal for the FY 12 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2011 and April 30, 2012. The City had commonly referred to this period of time as "fiscal year 2011-2012", "FY 11/12" or similar. For ease of use, this period of time will be referred to only as "FY 2012" in the budget document and FY 12 in this memo. Background and "the big picture": There have been two unofficial budget discussions proposals for FY 12 presented to City Council in the past 12 months. The first budget discussion occurred during February through April 2010 as part of the FY 11 budget approval process, and is shown on the FY 10/11 budget document approved by City Council in April 2010 under the column title "Proposed FY 11/12 Budget". Some of the numbers proposed for FY 12 in February 2010 are still relevant; others are not. In the following memo, I will illustrate where the most substantial changes occurred in the FY 12 budget from what was proposed in April 2010 to what is being discussed today. For the clarity of the budget document, only the FY 12 figures proposed by the Mayor and staff are shown (since the figures proposed in April 2010 may not be relevant anymore). The second budget update was discussed in October 2010 when the City began discussions on satisfying the sewer debt for FY 12. That memo is included within the October 26th City Council packet if you wish to reference it. In the following memo, I will illustrate the substantial changes in the FY 12 budget figures discussed in that memo to what is being proposed today. The numbers discussed in the October 2010 memo were what we knew had changed between February 2010 and October 2010, and were provided to the City Council to show that we were (and are) dealing with general fund budget issues that prevented us from using the general fund to satisfy sewer debt. The budget document attached for your review contains 7 columns spanning 6 fiscal years. There is the FY 09 actual and FY 10 actual columns, which contain figures shown in those year's audits. There is the FY 11 adopted budget, which contains figures approved by City Council in April 2010. There is the FY 11 projection,which is where Finance Director Fredrickson and I think the FY 11 budget will be on April 30, 2011. There is the FY 12 proposed budget, which must be adopted(in some form)prior to April 30, 2011. Finally, the FY 13 and FY 14 budgets show the future impacts of budgetary decisions made today. To reiterate, the City Council will only formally approve figures contained within the "FY 12 proposed" column. 1 As discussed during the FY 09/10 audit, the City's general fund fund balance is at negative $492,000 as of April 30, 2010 and our cash flow position is poor. In order to improve our financial situation, we must run budget surpluses over the next few fiscal years. We expect to run a small budget deficit in FY 11 (due to the transfer of one large expense from FY 12 to FY 11), but we expect to eliminate the negative fund balance by the end of FY 12. These statements are dependent upon the actions of City Council in the review of this budget proposal. The City's water and sewer funds are expected to remain in good standing over the next three fiscal years, due to the City Council's decision to revert certain bond payments to property taxes in FY 12, and the implementation of the water infrastructure improvement and maintenance fee in FY 11. Unfortunately,the water infrastructure improvement and maintenance fee must remain in place through FY 14 due to Route 47 construction costs and increases in other water debt obligations—that is assuming that growth does not pick up over that time. Fortunately, the previously discussed and defeated sewer infrastructure improvement and maintenance fee does not need to be implemented in FY 12 or FY 13, but may need to be implemented in FY 14, which is when Rob Roy sewer bond payment agreements cease with Centex. Finally, over the next few years the following trends should be monitored: 1) If the City receives 200 new residential construction building permits within any fiscal year, it is likely the water infrastructure improvement and maintenance fee can be removed with no detriment to the water fund. If the City receives over 200 building permits within any fiscal year, we can discuss refunding past payments of the water infrastructure improvement and maintenance fee. 2) If the non-home rule sales tax referendum passes in April 2011, the sewer fund will likely be able to abate a portion of the property taxes associated with sewer debt that were not abated in January 2011 by the City Council. 3) The City needs 120 building permits per year in order to make the debt payments on the Public Works building on Wolf Street. Right now, we are budgeting for only 35 permits per year. The Public Works capital fund is expected to show a negative fund balance in April 2013 as a result. If the City receives any more than 35 per year, that event horizon is pushed out further into the future. 4) The Library budget for FY 12 was approved in summer 2010. The Library Board has not yet discussed their FY 13 or FY 14 budgets. Without any changes to their budget, the Library Board will have depleted their fund balance by FY 13. 5) The decision on the extension of the REC Center lease agreement must be made by December 2011. The end of the first five year term is July 2013. 2 6) The health of the general fund fund balance (discussed briefly above) already takes into account the City's funding of the Route 47 project and River Road bridge project with no borrowing within the water, sewer, or general fund. However, in order to fund streetscape improvements in the downtown TIF district that are related to Route 47 construction, a bond sale in the downtown TIF will likely be necessary—but should be easily repaid by TIF revenues over a 10-year period. That statement is contingent upon the City Council voting to entering into a contract with IDOT for those streetscape improvements in the Summer/Fall of 2011. Those improvements are called for in the City's Integrated Transportation Plan, but will ultimately be a policy decision for the City Council. 7) The health of the general fund fund balance does take into account the City's funding of the engineering and land acquisition associated with Game Farm Road expansion without borrowing. It does not take into account the funding of the construction of Game Farm Road without borrowing. The construction of Game Farm Road will not need to be paid for until FY 15, but it may be prudent for the City Council to maximize fund balance build-up prior to that point to defray the cost of borrowing for that project. Changes in budget format from last year to the next The foremost change to the budget format is the introduction of a summary sheet for each department and fund budget, which contains a projected fund balance component for each fund. This addition will hopefully give the casual budget observer a quicker, easier, and clearer understanding of the budget for each department and how that department's yearly budget impacts the City's long term fiscal health. The addition of the summary sheet corresponds with the elimination of a past budgeting practice—the "carry-over" or"beginning fund balance" line- item. By not showing these carry-over line-items within the revenues of each fund, everyone should have a clearer picture of what is actually be taken in as revenues each year and what is being spent—and whether the combination of those two processes results in a net financial gain or net financial loss to the City. Detailed examples will be given at the City Council budget meetings. The next large change in the budget format is the aggregation of smaller line-items into larger, more general line-items. This makes the budget easier to read, will cut down on budget coding errors, and will save staff time during bill processing. Instead of having line-items for office supplies, operating supplies and office equipment, there might be only one line-item for "office supplies" or"small tools and equipment". The third large change is the display of certain reimbursements received by the City. When the City receives a reimbursement for special police detail, that reimbursement was often shown as a credit in the expenditure line-item within the general fund. This means that within the expense line-item for police salaries, the reimbursement was subtracted from the total amount of budgeted police salaries. Instead, we are now showing the reimbursement as its own revenue line-item within the general fund and the police salaries line-item within the expenses of the police budget remain untouched. By doing this, we now have an accurate picture of the total 3 cost of running the police department. This results in an increase in expenses and an increase in revenues from a budget perspective, but no overall change in the financial health of the City. The fourth large change in the budget format will be seen when the City Council directs staff to make changes to individual line-items or staff has new information on line-items and needs to process changes to line-items. Instead of revising the FY 12 budget column and sending the elected officials a new copy of the proposed, we are going to keep the FY 12 budget spreadsheet as is until the end of the budget process. Instead, the City Council will receive budget change memos after each meeting that outline changes to individual line-items authorized by City Council at the previous meeting. The distribution of multiple copies of the budget last year was a source of confusion during the process, and hopefully this new format will eliminate that. The final large change is the creation of the administrative services cost centers within the budget. In prior years, the Finance Department budget was bloated with transfers to other funds in the budget. This resulted in an inaccurate picture of"Finance Department" operating expenses. Those transfers have been removed from the department budgets and put into their own sub-budget. Other general costs (i.e. legal)have been moved to this cost center as well. A moderate change, discussed above, is the extension to a three-year budget. Instead of showing only the FY 12 budget, we are showing an early FY 13 and FY 14 budget. Showing these budget columns allow us to see the long-term impacts of the decisions made today. A smaller change is the elimination of showing 6 years of past budget data in our spreadsheets. While some residents may be interested in seeing how this year's budget compares to previous years, this application has no practical purpose for staff or the elected officials in making a decision on the FY 12 budget. Further, the elimination of that data on our budget spreadsheet saves paper and makes the budget document easier to read. Finally, if anyone desires to see that budget data, the City has provided the FY 11 budget document in an excel format on the City's website here - http://yorkville.il.us/depts_fin_fy budget.php. The attachments on that page include all budget data back through FY 2003-2004. The small picture—items of note in the general fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as "R#", and expenditures are listed as "E#". R1) Property taxes—corporate levy 01-000-40-00-4000 R2) Property taxes—police pension 01-000-40-00-4010 a. In total, and notwithstanding the sewer debt issue, City real estate taxes are expected to grow over the next three fiscal years due to the increase in the consumer-price-index associated with the property tax cap. It is expected that most of the increase each year will be directed to the police pension system and the library. 4 R3) Municipal sales tax 01-000-40-00-4030 a. Retail sales data, both nationally and locally have outperformed recent expectations. We expect 2% increase in total revenues each year over the FY 11 projected numbers. R4) Electric Utility Tax 01-000-40-00-4040 R5) Natural Gas utility tax 01-000-40-00-4041 R6) Personal Property Replacement Tax 01-000-41-00-4120 R7) State income tax 01-000-41-00-4100 R8) Local use tax 01-000-41-00-4105 a. For these taxes,we saw record lows in FY 09/10. From that year to the current year, we are seeing a strong uptick in almost every tax, but we are keeping projected figures near FY 09/10 levels for the purpose of estimating revenues conservatively. b. Of note on the state income tax—in the October 2010 memo to City Council, I had estimated the FY 12 figure to be $1.4 million, up from $1.3 million in FY 11. The economy has markedly improved since October 2010 (as far as income tax disbursement estimates go!), but I do not expect$1.4 million to be achieved until FY 13. So, the FY 12 proposed figure is only $1.34 million. R9) Amusement tax 01-000-40-00-4060 a. The difference between the FY 11 projected budget and the FY 12 proposed budget is due to the fact that the amusement tax will be in place for a full season at Raging Waves. In order to partially offset the increase in the amusement tax, the City Council is expected to entertain a proposal to change the amount of admissions fee (authorized under Raging Waves' annexation agreement) that is rebated to Raging Waves. R10) Business District Tax 01-000-40-00-4070 a. This revenue line-item corresponds with an expenditure line-item of the same amount, as this tax is rebated 100%to the developer of Kendall Marketplace to pay down bonds related to public infrastructure. Although the performance of this line-item has no impact on the overall performance of the budget, it is noteworthy because it is one measurement of the ongoing performance of Kendall Marketplace. R11) Telephone utility tax 01-000-40-00-4043 a. While we expect land-line use to continue to decline, more people are turning towards cell-phones which are often more expensive month-to-month. R12) Cable franchise fees 01-000-40-00-4045 a. While we have seen a slight decrease in revenues associated with Comcast, we have seen large increases in revenues associated with AT&T. With the continued growth of the area, these numbers should increase each year. 5 R13) Pari-mutuel tax 01-000-40-00-4080 a. These taxes are tied to wagers or bets placed at the OTB. Through the first two months of operation, the tax has averaged$1,000 per month. While we expect these numbers to increase substantially(the original estimate provided by the developer was $90,000 per year)we are keeping the budget estimates low. R14) Building permits 01-000-42-00-4210 a. Revenue figures within this line-item will equal the exact cost of the Chief Building Official's salary,plus the Building Department Receptionist's salary, plus the cost of outsourced inspections. During the year, once those costs are met, all building permit revenue will be transferred into a capital fund for the use of one-time capital expenses. This prevents us from using one-item revenues for long-term operating costs in the future. The "surplus"building permit revenues are currently denoted in the City-wide capital fund budget under line-item 23- 000-42-00-4210. We do not expect any"surplus"building permit revenues until FY 13. R15) Development Fees 01-000-42-00-4214 a. Similar to the building permit revenues discussed in "R15" above, development fees are one-time revenues paid by developers when final plats are recorded, or when new subdivisions are proposed. Under best budgeting practices, these one- time revenues should go to fund one-time expenses—and thus,we have created a line-item within the city-wide capital fund for all development fees received by the City. The line-item in the capital fund is 23-000-42-00-4214. R16) Traffic fines 01-000-43-00-4310 R17) Administrative Adjudication 01-000-43-00-4320 R18) Police Tows 01-000-43-00-4325 a. All of these line-items were targeted in my October 2010 memo as possibly being over-estimated, and I was correct. These line-items have been revised downwards. R19) Reimb - employee health insurance 01-000-46-00-4670 a. The difference between the FY 11 approved budget and the FY 12 proposed budget is due to a change in budgeting. As discussed above in the discussion of the third large change in budgeting, some of the amounts in this line-item were moved from the expense line-item within the Finance Department for health insurance to this revenue line-item. R20) Reimbursement line-items Multiple#'s a. All other line-items included within the "01-000-46" grouping are new line-items that signal the budgeting change discussed in R19 above. 6 R21) Transfer from land-cash 01-000-49-00-4979 a. Land-cash dollars may be spent on staff hours spent constructing or administering land-cash eligible projects. In prior years, this accounted for about 35% of the City Parks Designer's hours and about 25% of the Superintendent of Parks' hours. In the next few years, we anticipate that their total hours spent on land-cash items will decrease, so the transfer has been decreased. The amounts shown account for: i. FY 12 1. 10% of City Parks Designer Schraw's salary 2. 20% of Superintendent Sleezer's salary ii. FY 13 1. 10% of City Parks Designer Schraw's salary 2. 17% of Superintendent Sleezer's salary iii. FY 14 1. 10% of City Parks Designer Schraw's salary 2. 10% of Superintendent Sleezer's salary El) All departments Multiple line-item#'s a. Any references to "retirement plan contribution" are the City's expense in paying into employee pensions. This line-item was previously referred to as "IMRF contributions" E2) All departments Multiple line-item#'s a. Any references to "FICA contribution"were previously referred to as "social security". E3) All departments Multiple line-item#'s a. Each department's "training and conferences" and"travel and lodging" line-items contain two calculations within the proposed figure. The first sub-figure is the amount that must be approved each year to maintain employee certifications and accreditations within that department. The costs associated with these certifications and accreditations were funded within the FY 11 budget, and should be funded again. The second sub-figure is related to training, seminars and conferences related to employees' professional development. While not necessary to maintain a certification or accreditation, it is my recommendation that we set aside money to conduct seminars, send employees to seminars, and send certain employees to state and national conferences. We have not funded any of these expenses in the past three years, and I fear that we may fall behind in overall staff efficiency by having an under-trained workforce, or worse create issues by not having employees educated on the latest information related to employment/personnel law. While the cost of a state or national conference may seem expensive, it is my experience that these conferences often pay for themselves through new initiatives or operational efficiencies. Finally, although the IML conference has been a source of much budget discussion in the past, it is my recommendation that the City Council fund conference fees and one night's lodging for all aldermen, mayor, clerk,treasurer, police chief, and myself. While 7 I am a firm believer of streamlining conference attendance (have one person learn something and then teach other employees), minimizing attendance does not adequately accommodate the unique viewpoints that each elected official brings to the table and the value that can be brought to the City if each elected official hears the conference seminars firsthand. Also, I am a firm believer in the value brought by our elected officials networking among other municipalities' elected officials—and the IML conference is the best place to network. i. Breakout between the two sub-figures will be provided at the meeting. E4) Dues and subscriptions (Admin) 01-110-54-00-5490 a. This line-item contains three former line-items, but the increase is related to the increase in MetroWest dues. E5) Auditing services (Finance) 01-120-54-00-5414 a. This line-item has decreased based on the bill to be received for the FY 10 audit (staff was able to save money by relying on the auditors less) and a projected decrease in costs related to an RFP for auditing services beyond FY 12. E6) Salaries and wages (Community Relations) 01-130-50-00-5010 E7) Part-time salaries (Community Relations) 01-130-50-00-5015 a. These line-items exchanged figures because of the transfer in employment status from full-time to part-time of the Community Relations Officer. No change in that status is expected through FY 14. E8) Holiday Under the Stars (Com Rel) 01-130-56-00-5693 a. While the budget figure has been eliminated, the event will still be held. Because the Community Relations Officer has only spent money on the event after sponsorship money has been received, it will not be shown within the budget and instead shown on an individual balance sheet account in the general fund's balance sheet. E9) Professional services (Engineering) 01-150-54-00-5462 a. Each year, $30,000 is budgeted for this line-item to be used for unanticipated engineering projects throughout the year. E10) Salaries—Police Officers 01-210-50-00-5010 E11) Salaries—Lieut/Sergeants/Chief 01-210-50-00-5012 a. The increase in the police officers line-item is related to mandatory wage increases during the first 5 years of employment for police officers (under their bargaining agreement) and the hire of one police officer on July 1St. The decrease in the salaries for the police management is related to the retirement of Sgt. Groesch (instead of replacing the vacant Sgt's position, the Chief wishes to hire the officer mentioned above). 8 E12) Bad debt 01-640-54-00-5499 a. The $89,000 shown in the FY 11 projected column is the last of the outstanding bad debt, except for bad debt associated with landfill litigation (ongoing). The small picture—all other funds Motor Fuel Tax Fund R1) Illinois Jobs Now Proceeds 15-000-40-00-4172 a. Supplemental MFT disbursements were announced last year, and the City received the first disbursement of$73,000 this year. Under that program, the City will receive two additional disbursements in each of the next two fiscal years. R2) Reimb—Old Jail/Downtown Parking Lot 15-000-46-00-4605 a. The amount received in FY 12 is for the construction of the parking lot, which is expected to be completed by the end of calendar year 2011. R3) Transfer from General Fund 15-000-49-00-4901 a. This is the amount the general fund must transfer to MFT in order to fund the Game Farm Road project engineering and land acquisition, River Road bridge project, and MFT-eligible expenses related to Route 47 expansion. E1) Patching 15-155-56-00-5632 a. With additional revenues available to the City under MFT disbursements, the patching program can be expanded. E2) Route 47 expansion 15-155-60-00-6079 a. MFT eligible expenses associated with the Route 47 expansion include sidewalk construction, streetlighting, traffic signal replacement, roadway work(at intersections where City roads meet Route 47), etc. IDOT will bill the City as work is completed, which is why the expenditures are spread over three fiscal years. Parks and Recreation (Operating) Note to the reader: Recreation Manager Tim Evans was on furlough the week prior to the budget distribution, so the Recreation and REC Center budget has not received the same amount of scrutiny other department budgets have received. To the extent that changes are made by him the week of February 21 S`, those changes will be discussed and communicated to the Park Board. Additional materials may be distributed at the meetings. R1) Program Fees 79-000-44-00-4440 a. Programs have continued to run at acceptable profit margins, but attendance has been less than expected at classes that have run, and more classes have been cancelled than expected. 9 R2) Rental Income 79-000-48-00-4820 a. The large spike in FY 12,the drop in FY 13, and the jump in FY 14 is related to the Verizon Wireless land lease agreement approved by the City Council recently. Under the agreement, the lessee will make two years of lease payments in FY 11, none in FY 12 and one payment in FY 13 (and then one payment each subsequent FY). R3) Transfer from the General Fund 79-000-49-00-4901 a. In the past, the general fund transfer has fluctuated from year to year, in the hopes of establishing a fund balance for the Parks and Recreation department. This year, and each year going forward, staff is proposing to transfer only the amount of money needed to the Parks and Recreation department budget to balance the budget and keep the Parks and Recreation fund balance at zero. This means that each year(as has been the case for the past 3 years)the City's general fund will temporary loan the Parks and Recreation department a specific amount of money for cash-flow purposes. When the City's general fund proceeds back to acceptable levels (10%), the Parks and Recreation department budget should then seek to establish a fund balance. Land-Cash RI) State Grants 72-000-41-00-4170 a. This line-item condenses several line-items from the old budget format. In this expense, we anticipate receiving reimbursement for the Whispering Meadows OSLAD grant and Wheaton Woods RTP grant in FY 11, Prairie Meadows grant in FY 12, and Raintree Park B in FY 13. If the City Council authorizes the following grants, we anticipate grant projects in FY 13 in for Hopkins Park (Clark property) and the Riverfront Park. El) Caledonia 72-720-60-00-6029 a. With the proceeds from various grant reimbursements, and in anticipation of future receipt of land-cash dollars, staff is proposing to construct a playground at the Caledonia park-site in FY 12. E2) Raintree Village (Park B) 72-720-60-00-6036 a. The amount proposed in FY 12 for this park is the final expenses associated with the construction of the Raintree Park B OSLAD grant. Fox Industrial TIF Fund The bond associated with the Fox Industrial TIF was paid off in FY 11, and staff is proposing to close out the TIF fund and declare the excess revenues as surplus. These taxes would be proportionally distributed to all taxing bodies and the TIF would be abolished. 10 Countryside TIF Fund The fund issued a bond in 2005 and distributed a portion of the proceeds to the Countryside land-owner for the demolition of the Countryside Center. The land was sold and the new developer has failed to meet terms of the agreement and is in default. Currently, the debt service on the bond issued in 2005 is being paid with bond proceeds. The bond proceeds will be sufficient to pay debt service until 2019, when there will be 6 more years and $1.8 million in debt service payments due through 2024 (assuming the property is not redeveloped before 2019). Downtown TIF E1) Route 47 Expansion 88-880-60-00-6079 a. The expenses proposed for FY 12 in this line item are for infrastructure and streetscape improvements associated with the Route 47 expansion. If the City Council chooses to authorize the expenses during their funding agreement negotiations with IDOT, a bond could be issued to cover these costs. That bond would be repaid by TIF dollars, likely over a 10 year period. Debt Service Fund R1) Property Taxes—2005A Bond 42-000-40-00-4006 a. This is the non-abatement of property taxes associated with the 2005A bond for the in-town road program. The non-abatement of this property tax is necessary in FY 13 and FY 14 in order to fund Route 47 construction without borrowing—if the non home rule sales tax referendum fails. E 1) Principle Payment (2004C Bond) 42-420-81-00-8000 E2) Interest payment(2004C Bond) 42-420-81-00-8050 a. This bond is for the original in-town road program. The last debt service payment is scheduled for FY 13. Municipal Building Fund R1) Development Fees 16-000-42-00-4214 a. $150 per building permit x 35 building permits expected. Parks Capital Fund RI) Development Fees 22-000-42-00-4215 a. $50 per building permit x 35 building permits. E 1) Raintree Park 22-222-60-00-6035 a. The expense proposed in FY 12 is for public improvements that Lennar gave us money to complete in FY 10. This money is located within its own bank account. 11 Police Capital Fund R1) Development Fees 20-000-42-00-4214 a. $300 per building permit x 35 permits E1) Vehicles 20-200-60-00-6070 a. This allows for the purchase of 1 vehicle per year, as needed. Public Works Capital Fund R1) Development Fees 21-000-42-00-4214 a. $700 per building permit x 35 permits R2) Transfer from Parks and Rec capital 21-000-49-00-4922 a. Parks and Rec's share of the building purchase. E 1) Principle Payment 21-211-92-00-8000 E2) Interest Payment 21-211-92-00-8050 a. The annual cost of debt service for the south Public Works building on Wolf Street. City Wide Capital Fund R1) Building Permits 23-000-42-00-4210 R2) Development Fees 23-000-42-00-4214 a. As discussed in R14 and R15 in the general fund discussion above, both of these revenues are one-time revenues that were previously coded in the general fund. Good budgeting practices would have one-time revenues paying for one-time expenses only—which is what this change accomplishes. R3) Engineering Capital Fee 23-000-42-00-4213 a. $100 per building permit x 30 building permits. We are assuming less permits than other impact fees because not all annexation agreements authorize the engineering impact fee. R4) Road contribution Fee 23-000-42-00-4222 a. $2000 per building permit x 10 building permits. We are assuming less permits than other impact fees because not all annexation agreements authorize the road contribution fee. R5) Transfer from General Fund 23-000-49-00-4901 a. The amount proposed in FY 12 is for the sole purpose of funding the last payment to the Clark family for the acquisition of Hopkins Park. E1) Principle payment(Clark Property) 23-230-97-00-8000 a. This is the final payment in the purchase contract for the Clark property. 12 Water Fund RI) Property taxes—2007A bond 51-000-40-00-4007 a. This is the non-abatement of property taxes associated with the 2007A bond. The non-abatement of this property tax is necessary in FY 13 and FY 14 in order to fund Route 47 construction and the balloon payments associated with other debt certificates without borrowing—if the non home rule sales tax referendum fails. R2) Water sales 51-000-44-00-4424 a. The FY 11 projected number is on target with the FY 09 actual and FY 10 actual figures. R3) Water infrastructure fee 51-000-44-00-4440 a. The water infrastructure improvement and maintenance fee, commonly called the water infrastructure fee or water bonding fee, is shown as needed through FY 14. It is necessary due to Route 47 construction costs and balloon payments associated with debt certificates within the water fund(2006A). If the City receives 200 building permits in one fiscal year, this water infrastructure fee could be eliminated R4) Water connection fees 51-000-44-00-4450 a. The decline of this line-item is the chief cause of the water fund budget issues over the past few years. We are anticipating 35 residential water connection fees this year at an average of$3,300 and $10,000 worth of commercial water meters. R5) Transfer from Sewer fund 51-000-49-00-4952 a. The transfer from the sewer fund into the water fund is to pay for half of the 2005C bond's debt service payment that is coded entirely in the water fund. The bond was for water and sewer projects. El) Bad debt 51-510-54-00-5499 a. The expenses in this line-item relate to the non-payment of water bills. E2) Route 47 expansion 51-510-60-00-6079 a. The expenses within this line-item are for all water improvements and relocations associated with the Route 47 expansion project. At this time, we are projecting to be able to pay these costs without borrowing. E3) Grande Reserve Court Order 51-510-75-00-7502 a. The expenses in this line-item are to repay the Grande Reserve developer for construction of regional water improvements. The payments are 36 equal installments between December 2009 and December 2012. 13 Sewer Fund R1) Property Taxes—2004 B Bond 52-000-40-00-4009 R2) Property Taxes—2005 D Bond 52-000-40-00-4013 R3) Property Taxes—2008 Bond 52-000-40-00-4014 a. This is the non-abatement of property taxes associated with the listed bonds. The non-abatement of these property taxes is necessary in FY 13 and FY 14 in order to fund debt service associated with the bonds—if the non home rule sales tax referendum fails and/or the housing economy does not rebound. R4) Sewer Infrastructure Fees 52-000-44-00-4460 a. The revenues shown in FY 14 are projected to be for a"sewer bonding fee," and would be necessary if the housing economy does not rebound, the non-home rule sales tax referendum fails, and/or new property is not developed. El) Route 47 Expansion 52-520-60-00-6079 a. The expenses shown in this line-item are for all sewer related relocations and improvements related to the Route 47 expansion. At this point,we are assuming all sewer related costs for Route 47 will be able to be paid out of the sewer fund without borrowing. E2) Transfer to Water 52-520-99-00-9901 a. The transfer from the sewer fund into the water fund is to pay for half of a bond's debt service payment that is coded entirely in the water fund. The bond was for water and sewer projects. REC Center R1) Membership Fees 80-000-44-00-4444 a. In FY 11, membership fees are expected to come in between$400,000 and $410,000. To budget conservatively,we have shown the former. We have seen enough month over month growth to budget $410,000 for each year in the future. E1) Rental and Lease purchase 80-800-54-00-5485 a. The increase in this line-item each year is stipulated by the lease contract. Mayor Burd has been meeting with the property owners to renegotiate the lease terms in hope of decreasing the monthly price. E2) Outside Repair and Maintenance 80-800-54-00-5495 a. While this line-item has not changed from year-to-year, staff is expected some additional maintenance costs to occur near the end of FY 11 that may necessitate the need to increase the budgeted amount each year. Staff is working with the property owners to replace some of the HVAC units in the building. 14 E3) Property tax payment 80-800-54-00-5497 a. The payment of property taxes by the City is a provision within the lease agreement. Staff is seeking property tax exemption language to be added to the state code that would allow this expenditure to be eliminated. Library Budget (Operating, Capital,Impact Fee) The FY 12 budget was approved by the library board in summer 2010, and is presented. The Library Board has not begun discussing the FY 13 or FY 14 budget yet. 15 Budget ideas and policy options Except where specifically noted, the FY 12, FY 13, and FY 14 proposed budget document does not contain any of the items discussed below. The intent of the discussions of these ideas was for the City Council to determine which are acceptable and direct staff to add them into the budget. 1) Western Riverfront Park building use a. The Park Board recommended last Thursday to lease out the southern 500sf of the Riverfront Building that currently houses a preschool. This RFP/lease agreement is being drafted by staff, is similar to the most recently discussed RFP/lease agreement for the building at the east end of the park, and will be submitted to City Council at the February 22'd meeting. i. The Park Board also directed staff to move the preschool from this building to the old post office at 201 W Hydraulic St. This new preschool location should be available for use by mid-Spring, and will allow us to expand registrations. b. Budget impact if implemented in FY 12: $400 per month in revenues for the Parks and Recreation operating budget. 2) Riverfront Park kiosk a. The Administration Committee discussed installing a business kiosk at the park to show paddlers where area businesses are located. Staff is researching the cost of a professionally installed kiosk vs. building one with in-house staff. b. Budget impact if implemented in FY 12: $1000 - $5000 in direct expenses, and an undetermined amount of growth in property taxes and sales taxes through increased business activity as a result of the exposure for those that display in the kiosk. 3) Zip line across the Fox River a. The Administration Committee discussed installation of a zip-line across the river. While I think this idea has merit and has a good chance of succeeding, the City would need to partner with a company who has operated a zip-line and would need a significant amount of time to do due diligence on this project. Challenges will include seeking approval from private land-owners and/or the state for use of land in order to accommodate the footprint of a zip-line. Ultimately, this may be developed and operated by a private enterprise, who would only seek development assistance from the City. b. Budget impact if implemented in FY 12: N/A, as it would have to be planned and constructed throughout FY 12 (if the City partners with a private entity in the funding). 4) Commercial alarm fines a. This item was discussed briefly at the Administration Committee in January and February 2011. Some municipalities that have been plagued by repeated false alarm calls from certain commercial entities have decided to fine the entities in a 16 punitive manner due to the time spent by police officers responding to the calls. The City currently has an ordinance for repeated false alarm calls of- 4-9 responses in a calendar year: $50 each 10-19 responses in a calendar year: $100 each 20+responses in a calendar year: $250 each b. Budget impact if implemented in FY 12: To be determined. 5) Traditional economic development incentives a. Continue to offer developers TIF incentives, sales tax sharing incentives, recapture incentives, and other methods to attract businesses. Of note,waiving recapture costs on a sewer debt would be considered an incentive to a developer. b. Budget impact if implemented in FY 12: Contingent upon development. 6) Digital billboards within City limits, and possibly on City property a. Attached is an editorial from a newspaper in Colorado Springs outlining their wish for more digital billboards within their boundaries. Digital billboards would generate revenue through the City through permit fees (if they are on private property) and through ground-lease fees if they are on City property. The City staff has had brief conversations with billboard company representatives,who have indicated a strong interest in a couple sites in the City, should the City Council indicate they are willing to consider them. b. Budget impact if implemented in FY 12: $30,000+ in revenue. 7) More cell towers on municipal property a. Cell service is only going to expand in the future, due to the increased demand for data used in smartphones. The Wheaton Woods cell tower lease recently approved by City Council has a revenue stream of$35,000 per year. The visual impact of the cell tower,we feel, is minimized as the cell tower is in the form of a flag pole. b. Budget impact if implemented in FY 12: $21,000 to $35,000 depending on whether the lease is for ground space or water tower space. 8) 6%telecommunications tax a. The maximum rate allowed by state statutes is 6%. We are currently at 5%. b. Budget impact if implemented in FY 12: $40,000 in revenues. c. Budget impact if implemented each year thereafter: $100,000 in revenues. 9) Senior garbage subsidy a. Seniors pay$1 per billing cycle for garbage service that costs the City roughly $40 per billing cycle. Over the course of a year, that translates into a $120,000 subsidy. Previous discussions have revolved around implementing a subsidy for seniors who are experiencing financial hardship only. b. Budget impact if implemented in FY 12: $120,000 in revenues. 17 10)Referendum for sales tax increase a. The referendum was authorized by City Council in January 2011. The referendum is scheduled for the April 2011 municipal election. b. Budget impact if implemented in FY 12: $500,000 in revenues. c. Budget impact if implemented each year thereafter: $2,000,000+ in revenues per year. 11)Interns a. The cost effectiveness of interns is very high. Should we run into a scenario where the City Council does not feel the current service levels are acceptable, interns would provide the best option for getting work done at little cost. b. Budget impact if implemented in FY 12: $13,500 in expenses per intern. 12)Outsourcing with other municipalities and consultants a. I have spoken with staff members in other organizations that are interested in out- sourcing their staff on a limited basis to the City. Specifically, we have needs in the IT and GIS field. This follows a recommendation from the Metropolitan Mayors Caucus report on service consolidation, for which Mayor Burd sat on the committee. Of note, prior to layoffs we had outsourced our GIS staff to other communities, and those communities had paid use an hourly fee. b. Budget impact if implemented in FY 12: Already proposed in the budget due to staff layoffs that have already occurred. GIS services and IT services are expected to cost the City less than $50,000 in expenses per year. 13)Vehicle stickers a. This was discussed by the Public Works committee briefly during the December meeting. One member of the committee was opposed to it, and the other two members were interested in seeing a brief City analysis of the service during the budget discussions. Vehicle stickers could be used as a way of equitably distributing the cost of a road maintenance program to those residents who use the roads most frequently (vehicle owners), but would have some administrative hurdles. b. Budget impact if implemented in FY 12: To be determined(staff needs more time to study) 14)iPads v. paper a. A few years ago, the City discussed purchasing laptops for City Council members instead of printing packets. The laptops would have paid for themselves over the course of one or two years. iPads are starting to be used by boards in place of traditional laptops. Their main benefit is that they are cheaper than traditional laptop, and can be more user friendly. b. Budget impact if implemented in FY 12: $500 in expense per iPad, and$100 to $200 in cost savings due to lack of paper packets for the individual (depending on the size of the packet). 15)Selling or leasing assets 18 a. Land? While it is not a seller's market, the City does have a moderate amount of land used for non-park purposes. b. Buildings? Again, it is not a seller's market—but the City does have buildings that are currently being underutilized due to staff cuts. City Hall, on the administrative side is at 50% capacity. The old Post Office is currently being used for cold storage and Park Board meetings. The Riverfront Building concession-lease RFP is currently being reviewed by the Park Board, and is expected to generate about $10,000 per year in lease and concession fees. c. Budget impact if implemented in FY 12: Highly variable, depending on the property being discussed. 16)Business registration a. Business licenses are available under state statutes. This could generate an amount multiplied by the number of individual businesses in the City(less than 750), and would result in the staff having an accurate, up-to-date database of contacts at every business in the City. We currently have an incomplete database via utility billing—as some strip malls have one meter for multiple units. b. Budget impact if implemented in FY 12: $7,500 to $15,000 in revenue, depending on the amount of the registration fee ($10 or$20). 17)Selling other sponsorship opportunities a. A few months ago, the City of Naperville briefly brought up the concept of selling adspace on City buildings. The Village of Oswego has also discussed an offer from a local business to have their business name on a water tower. The City of Chicago has participated in a pothole filling program with Kentucky Fried Chicken, wherein KFC pays to have potholes filled in Chicago with a KFC stamp placed on the fill material. b. Budget impact if implemented in FY 12: Highly variable, depending on the company interested and the location of the advertisement. Potential for $100,000+per year. 18)More furloughs a. Non-union City staff are taking 5-days of furloughs this fiscal year. These could be increased,but would fail to impact almost half of the entire City staff(the other half are in unions). Increasing furlough days would impact City services due to the recent staff cuts, and would further hurt morale with employees who are not in unions. b. Budget impact if implemented in FY 12: $25,000 in expense reductions. 19)Pay cuts a. The conversation applies to pay cuts as it does to implementing furloughs. When almost half of the City employees have a bargaining contract, the impacts are not equitable. The efforts to negotiate pay cuts or furloughs with unions would be partially offset through increased attorney's fees and other concessions the City would have to make. b. Budget impact if implemented in FY 12: Variable. 19 20)Structural change in budgeting a. In FY 11, there are still one-time revenues being used to fund ongoing operational costs. Mayor Burd had argued against this practice in the past and has mandated it be ended in FY 12. Continuing to use one-time revenues (building permits, development fees) in the general fund to pay for operational expenses would be irresponsible budgeting. In fact, the direction to change this practice in FY 12 was one driving force for the layoffs that occurred this month(namely, we are planning to set aside one-time revenues in FY 12 for capital purposes, instead of using them to pay salaries). b. Budget impact if implemented in FY 12: Already proposed in the budget. 21)Enterprise opportunities a. The article about the potential solar power facility in Yorkville or Oswego is a good example. There are going to be many opportunities for the City to venture into enterprise opportunities in the near future, be it for a solar farm or a whitewater recreational facility event. b. Budget impact if implemented in FY 12: Highly variable, depending on the opportunity. 22)Off peak water pumping hours a. The Administration Committee briefly discussed pumping water during off-peak hours only, in order to save on energy costs. The staff is researching the concept, as discussed by Alderwoman Sutcliff. b. Budget impact if implemented in FY 12: Undetermined. 20 Parks and Recreation Capital Fund(22) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Licenses and Permits 21,650 3,300 2,500 2,000 1,750 1,750 1,750 Investment Earnings - - - 80 80 80 80 Reimbursements - - 15,000 - - - - Miscellaneous 11,822 48,573 - - 1,000 - - Total Revenue 33,472 51,873 17,500 2,080 2,830 1,830 1,830 Expenditures Capital Outlay 51,095 10,773 173,135 24,631 120,000 - - Other Financing Uses - - - - 3,500 2,500 2,500 Total Expenditures 51,095 10,773 173,135 24,631 123,500 2,500 2,500 Surplus(Deficit) (17,623) 41,100 (155,635) (22,551) (120,670) (670) (670) Ending Fund Balance 25,752 66,852 (129,883) 44,301 (76,369) (77,039) (77,709) $100 Fund Balance $50 o $0 s ($50) ($100) ($150) United City of Yorkville Parks and Recreation Capital Fund 22 PARKS AND RECREATION CAPITAL FUND REVENUE FY 2009 FV 2010 FV 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Licenses and Permits 22-000-42-00-4215 PARKS CAPITAL FEES 21.650 3,300 2,500 2,000 1,750 1,750 1,750 Total: Licenses and Permits $21,650 $3,300 $2,500 $2,000 $1,750 $1,750 $1,750 Investment Earnings 22-000-45-00-4500 INVESTMENT EARNINGS - - - 80 80 80 80 Total: Investment Earnings $0 $0 $0 $80 $80 $80 $80 Reimbursements 22-000-46-00-4690 REIMB-MISCELLANEOUS - - 15,000 - - - - Total: Reimbursements $0 $0 $15,000 $0 $0 $0 $0 Miscellaneous 22-000-48-00-4845 DONATIONS 11,822 48,573 - - - - - 22-000-48-00-4880 SALE OF FIXED ASSETS - - - - 1,000 - - Total: Miscellaneous $11,822 $48,573 $0 $0 $1,000 $0 $0 Total: PARK&REC CAP REVENUE 3$3,472 5$ 1.873 1$7,500 $2_,080 $2,830 $1,830 $1,830 United City of Yorkville Parks and Recreation Capital Fund 222 PARKS AND RECREATION CAPITAL EXPENDITURES F1 2009 1:1 21110 F1 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Capital Outlay 22-222-60-00-6011 PARK RE-DEVELOPMENTS 42,273 - - - - - - 22-222-60-00-6012 CRAWFORD PARK TRAIL - - - 7,200 - - - 22-222-60-00-6035 RAINTREE PARK - 1,700 158,135 1,775 120,000 - - 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION - - 15,000 15,656 - - - 22-222-60-00-6060 EQUIPMENT 8,822 9,073 - - - - - Total: Capital Outlay $51,095 $10,773 $173,135 $24,631 $120,000 $0 $0 Other Financing Uses 22-222-99-00-9921 TRANSFER TO PUBLIC WORKS CAPITAL - - - - 3,500 1500 2,500 Total: Other Financing Uses $0 $0 $0 $0 $3,500 $2,500 $2,500 Total: PARK&REC CAP EXPENDITURES $5y095 $1y773 $173,135 $2y631 $123,500 $y500 $y500 Land Cash Fund(72) Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions.Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community's recreation needs at a lower cost to the City. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 602,026 103,337 350,000 352,655 400,000 400,000 96,000 Land Cash Contributions 132,074 165,811 63,000 119,239 20,500 20,500 20,500 Total Revenue 734,100 269,148 413,000 471,894 420,500 420,500 116,500 Expenditures Contractual Services 100,000 - - - - - - Capital Outlay 476,124 246,607 605,000 239,666 281,000 207,000 413,000 Other Financing Uses 181,000 60,449 60,449 60,449 20,084 17,851 12,640 Total Expenditures 757,124 307,056 665,449 300,115 301,084 224,851 425,640 Surplus(Deficit) (23,024) (37,908) (252,449) 171,779 119,416 195,649 (309,140) Ending Fund Balance (565,517) (603,425) (817,966) (431,646) (312,230) (116,581) (425,721) Fund Balance $0 ($200) o ($400) r ($600) ($800) ($1,000) United City of Yorkville Land Cash Fund 72 LAND CASH REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 72-000-41-00-4170 STATE GRANTS - 103.337 350,000 352,655 400,000 400,000 96,000 Oslad Grt-Whsprg Mdows FY2011$312,655 RTP-Wheaton Woods FY2011$40,000 Oslad Grant-Prairie Meadows FY 2012 Oslad Grant-Raintree FY 2013 RTP-Hopkins Park FY 2014 72-000-41-00-4182 MISC INTERGOVERNMENTAL 602,026 - - - - - - Total: Intergovernmental $602,026 $103,337 $350,000 $352,655 $400,000 $400,000 $96,000 Land Cash Contributions 72-000-47-00-4701 WHITE OAK UNIT 3&4 1,406 - - - - - - 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 13,533 3,383 3,000 - - - - 72-000-47-00-4703 AUTUMN CREEK 30,999 62,427 22,000 18,000 20,000 20,000 20,000 72-000-47-00-4704 BLACKBERRY WOODS 1,136 - - 568 500 500 500 72-000-47-00-4705 BRISTOL BAY 85,000 100,000 - 100,000 - - - 72-000-47-00-4706 CALEDONIA - - 38,000 - - - - 72-000-47-00-4707 RIVER'S EDGE - - - 671 - - - Total: Land Cash Contributions $132,074 $165,811 $63,000 $119,239 $20,500 $20,500 $20,500 Total: LAND CASH REVENUE $734,100 $269,148 $413,000 $471,894 $420,500 $420,500 $116,500 United City of Yorkville Land Cash Fund 720 LAND CASH EXPENDITURES FY 2009 FV 2010 F1 2011 FV 2011 FY 2012 FV 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 72-720-54-00-5485 RENTAL AND LEASE PURCHASE 100,000 - - - - - - Total: Contractual Services $100,000 $0 $0 $0 $0 $0 $0 Capital Outlay 72-720-60-00-6029 CALEDONIA - - - - - 75,000 - 72-720-60-00-6031 HEARTLAND CIRCLE 133,749 22,408 - - - - - 72-720-60-00-6032. MOSIER HOLDING COSTS 6,000 10,000 10,000 10,000 11,000 12,000 13,000 72-720-60-00-6033 PRAIRIE MEADOWS(MENARDS) 148,206 - - - - - - 72-720-60-00-6034 WHISPERING MEADOWS(K HILL) 134,577 196,015 - - - - - 72-720-60-00-6036 RAINTREE VILLAGE 3,405 - 495,000 130,000 270,000 - - 72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 50,187 2,650 - - - - - 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL - 15,535 - 2,133 - - - 72-720-60-00-6039 BRISTOL BAY-PARK A - - 100,000 83,513 - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - - 14,020 - - - 72-720-60-00-6044 HOPKINS PARK - - - - - 120,000 - 72-720-60-00-6045. RIVERFRONT PARK - - - - - - 400,000 Total: Capital Outlay $476,124 $246,607 $605,000 $239,666 $281,000 $207,000 $413,000 Other Financing Uses 72-720-99-00-9901 TRANSFER TO GENERAL 181,000 60,449 60,449 60,449 20,084 17,851 12,640 Total: Other Financing Sources $181,000 $60,449 $60,449 $60,449 $20,084 $17,851 $12,640 Total:LAND CASH EXPENDITURES $757,124 $307,056 665 449 $300,115 $301,084 $224,851 $425,640 Parks and Recreation Fund(79) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 2,000 1,478 500 - - - - Charges for Service 419,091 365,910 394,000 347,792 345,000 345,000 345,000 Investment Earnings 1,370 286 500 300 300 300 300 Reimbursements - - - 7,000 - - - Miscellaneous 32,292 29,905 33,100 26,200 97,700 30,200 65,200 Other Financing Sources 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total Revenue 1,535,101 1,507,079 1,479,990 1,155,536 1,175,710 1,175,710 1,175,710 Expenditures Salaries 1,009,480 790,971 807,938 684,300 648,300 648,300 648,300 Benefits 141,014 124,085 134,224 110,884 109,730 109,730 109,730 Contractual Services 157,117 125,365 149,300 138,400 150,430 150,430 150,430 Supplies 252,136 245,396 270,450 247,103 267,250 267,250 267,250 Contingencies 440 - - - - - - Other Financing Uses - 140,000 100,000 - - - - Total Expenditures 1,560,187 1,425,817 1,461,912 1,180,687 1,175,710 1,175,710 1,175,710 Surplus(Deficit) (25,086) 81,262 18,078 (25,151) - - - Ending Fund Balance (56,112) 25,151 (38,034) 0 0 0 0 0.0% 0.0% 0.0% 0.0% N $40 Fund Balance C $20 A 3 $0 • • ($20) ($40) ($60) ($80) United City of Yorkville Parks and Recreation Fund 79 PARKS AND RECREATION FUND REVENUE I V 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 79-000-41-00-4182 MISC INTERGOVERNMENTAL 2,000 1,478 500 - - - - Total: Intergovernmental $2,000 $1,478 $500 $0 $0 $o $0 Charges for Services 79-000-44-00-4440 PROGRAM FEES 244,521 180,230 225,000 180,000 180,000 180,000 180,000 79-000-44-00-4441 CONCESSION REVENUE 29,597 39,573 30,000 33,000 30,000 30,000 30,000 79-000-44-00-4442 GOLF OUTING REVENUE 34,210 8,659 9,000 - - - - 79-000-44-00-4443 HOMETOWN DAYS 110,763 137,448 130,000 134,792 135,000 135,000 135,000 Total: Charges for Services $419,091 $365,910 $394,000 $347,792 $345,000 $345,000 $345,000 Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 1,370 286 500 300 300 300 300 Total: Investment Earnings $1,370 $286 $500 $300 $300 $300 $300 Reimbursements 79-000-46-00-4680 REIMB-LIABILITY INSURANCE - - - 7,000 - - - Total: Reimbursements $0 $0 $0 $7,000 $0 $0 $0 Miscellaneous 79-000-48-00-4820 RENTAL INCOME 15,991 19,329 15,000 15,000 86,000 15,000 50,000 Feri-n Wireless Lease$71,000 Other Rentallneome$15,000 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 16,301 10,576 14,600 11,200 11,200 14,700 14,700 79-000-48-00-4850 MISCELLANEOUS INCOME - - 3,500 - 500 500 500 Total: Miscellaneous $32,292 $29,905 $33,100 $26,200 $97,700 $30,200 $65,200 Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total: Other Financing Sources $1,080,348 $1,109,500 $1,051,890 $774,244 $732,710 $800,210 $765,210 Total: PARKS&REC REVENUE $1,535,101 $1,507,079 $1,479,990 $1,155,536 $1,175,710 $1,175,710 $1,175,710 United City of Yorkville Parks and Recreation Fund 790 PARKS DEPARTMENT EXPENDITURES FY 2009 FY 2010 FV 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-790-50-00-5010 SALARIES AND WAGES 402,683 383,500 350,026 353,000 370,000 370,000 370,000 79-790-50-00-5015 PART-TIME SALARIES 27,925 7,509 17,000 16,000 17,000 17,000 17,000 79-790-50-00-5020 OVERTIME 3,264 308 4,000 500 3,000 3,000 3,000 Total: Salaries $433,872 $391,317 $371,026 $369,500 $390,000 $390,000 $390,000 Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 32,296 32,960 33,953 33,500 37,730 37,730 37,730 79-790-52-00-5214 FICA CONTRIBUTION 33,192 29,265 28,383 28,611 30,000 30,000 30,000 Total: Benefits $65,488 $62,224 $62,336 $62,111 $67,730 $67,730 $67,730 Contractual Services 79-790-54-00-5412 TRAINING&CONFERENCES 834 - 1,500 700 2,600 2,600 2,600 79-790-54-00-5415 TRAVEL AND LODGING 41 - - - 750 750 750 79-790-54-00-5440 TELECOMMUNICATIONS 3,927 3,085 4,200 4,200 3,780 3,780 3,780 Cellular Phone$3,780 79-790-54-00-5462 PROFESSIONAL SERVICES 21,449 865 2,000 2,500 4,500 4,500 4,500 Increased for IT services 79-790-54-00-5466 LEGAL SERVICES 10,742 4,582 4,000 2,000 4,000 4,000 4,000 79-790-54-00-5485 RENTAL&LEASE PURCHASE 1,631 - 2,500 500 2,500 2,500 2,500 Total: Contractual Services $38,625 $8,532 $14,200 $9,900 $18,130 $18,130 $18,130 Supplies 79-790-56-00-5600 WEARING APPAREL 2,801 4,024 4,100 4,100 4,100 4,100 4,100 79-790-56-00-5610 OFFICE SUPPLIES 142 70 300 150 300 300 300 79-790-56-00-5620 OPERATING SUPPLIES 22,801 20,372 22,000 17,000 22,500 22,500 22,500 Operating Supplies$20,000 Flowers&Trees$1,000 Christmas&Public Decorations$1,500 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 923 1,889 2,250 2,250 2,250 2,250 2,250 Hand Tools$1,750 Office Equipment$500 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 500 - 500 500 500 79-790-56-00-5640 REPAIR AND MAINTENANCE 35,265 40,514 48,000 38,000 48,000 48,000 48,000 Maintenance-Equipment$14,000 Maintenance-Parks$34,000 Total: Supplies $61,931 $66,868 $77,150 $61,500 $77,650 $77,650 $77,650 Total: PARK DEPT EXPENDITURES $599,917 $528,941 $524,712 $503,011 $553,510 $553,510 $553,510 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES I Y 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-795-50-00-5010 SALARIES AND WAGES 400,557 342,637 368,532 248,500 190,000 190,000 190,000 79-795-50-00-5015 PART-TIME SALARIES 42,060 13,482 22,080 16,000 22,000 22,000 22,000 79-795-50-00-5020 OVERTIME - - 300 300 300 300 300 79-795-50-00-5045 CONCESSION WAGES 8,842 9,968 10,000 10,000 10,000 10,000 10,000 79-795-50-00-5046 PRE-SCHOOL WAGES 36,905 19,468 20,000 20,000 20,000 20,000 20,000 79-795-50-00-5052 INSTRUCTORS WAGES 87,243 14,100 16,000 20,000 16,000 16,000 16,000 Total: Salaries $575,607 $399,654 $436,912 $314,800 $258,300 $258,300 $258,300 Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 35,095 31,675 41,537 28,584 22,000 22,000 22,000 79-795-52-00-5214 FICA CONTRIBUTION 40,430 30,185 30,351 20,189 20,000 20,000 20,000 Total: Benefits $75,526 $61,860 $71,888 $48,773 $42,000 $42,000 $42,000 Contractual Services 79-795-54-00-5412 TRAINING&CONFERENCES 2,455 - 500 700 2,000 2,000 2,000 79-795-54-00-5415 TRAVEL AND LODGING 499 - 300 - 1,000 1,000 1,000 79-795-54-00-5419 GOLF OUTING 21,457 6,001 6,000 - - - - 79-795-54-00-5426 PUBLISHING&ADVERTISING 41,405 28,013 27,000 27,000 27,000 27,000 27,000 79-795-54-00-5440 TELECOMMUNICATIONS 5,896 4,358 4,300 4,300 4,300 4,300 4,300 Cellular Phone$3,000 Telephone//nternet$1,300 79-795-54-00-5447 SCHOLARSHIPS 1,050 156 1,000 500 1,000 1,000 1,000 79-795-54-00-5452 POSTAGE&SHIPPING 12,009 7,391 8,000 7,500 8,000 8,000 8,000 79-795-54-00-5462 PROFESSIONAL SERVICES 2,966 43,483 53,000 54,000 53,000 53,000 53,000 Contractual Services$50,000 Recording Secretary-Contractual$3,000 79-795-54-00-5480 UTILITIES 12,031 15,690 22,000 22,000 22,000 22,000 22,000 Electricity$22,000 79-795-54-00-5485 RENTAL&LEASE PURCHASE 4,267 4,145 3,500 3;500 4,500 4,500 4,500 79-795-54-00-5490 DUES AND SUBSCRIPTIONS 713 1,061 1,500 1,500 1,500 1,500 1,500 79-795-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,552 587 1,000 1;500 1,000 1,000 1,000 79-795-54-00-5496 PROGRAM REFUNDS 12,193 5,949 7;000 6,000 7,000 7,000 7,000 Total: Contractual Services $118,492 $116,833 $135,100 $128,500 $132,300 $132,300 $132,300 Supplies 79-795-56-00-5600 WEARING APPAREL - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 94,783 100,579 100,000 99,903 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 54,603 41,176 53,600 54,000 55,000 55,000 55,000 79-795-56-00-5607 CONCESSION SUPPLIES 18,658 24,239 18,000 16,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 4,599 4,268 3,000 2,500 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 6,199 4,837 8,500 5,500 5,500 5,500 5,500 Operating Supplies$1,000 Portable Toilets$4,500 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 1,788 510 2,000 2,000 2,000 2,000 2,000 Recreation Equipment$2,000 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 155 98 2,600 2,600 500 500 500 79-795-56-00-5640 REPAIR AND MAINTENANCE 3,714 825 2,000 1,000 2,000 2,000 2,000 79-795-56-00-5645 BOOKS AND PUBLICATIONS 708 104 100 100 100 100 100 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 489 45 500 - 500 500 500 Youth Services Grant Expenses$500 79-795-56-00-5695 GASOLINE 4,511 1,846 3,000 2,000 3,000 3,000 3,000 Total: Supplies $190,205 $178,528 $193,300 $185,603 $189,600 $189,600 $189,600 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES I V 2009 1 Y 2010 1 Y 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contingencies 079-795-70-00-7799 CONTINGENCIES 440 - - - - - - Total: Contingencies $440 $0 $0 $0 $0 $0 $0 Other Financing Uses 79-795-99-00-9901 TRANSFER TO GENERAL, - 140,000 100,000 - - - - Total: Other Financing Uses $0 $140,000 $100,000 $0 $0 $0 $0 Total: RECREATION EXPENDITURES 96$ 0,270 89$ 6,875 93S 7.200 67$ 7,676 62$ 2,200 62$ 2,200 $622,200 Recreation Center Fund(80) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 603,500 603,500 603,500 Miscellaneous 8,145 8,632 5,500 8,700 7,500 7,500 7,500 Other Financing Sources 100,000 - - - - - - Total Revenue 597,992 583,040 609,000 590,700 611,000 611,000 611,000 Expenses Salaries 215,132 211,086 232,043 231,543 232,700 232,700 232,700 Benefits 19,746 24,837 27,658 27,658 27,708 27,708 27,708 Contractual Services 261,416 342,276 362,650 379,280 380,580 386,580 392,580 Supplies 79,486 55,080 52,950 52,100 50,750 50,750 50,750 Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,581 691,738 697,738 703,738 Surplus(Deficit) (77,625) (50,240) (66,301) (99,881) (80,738) (86,738) (92,738) Ending Fund Balance (77,579) (127,815) (143,880) (227,696) (308,434) (395,172) (487,910) -33.0% -44.6% -56.6% -69.3% Fund Balance Equivalent $0 ($zoo) ($400) ($600) United City of Yorkville Recreation Center Fund 80 RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FV 2012 FV 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 125,000 125,000 125,000 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 12,500 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 410,000 410,000 410,000 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 3,500 3,500 3,500 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 35,000 35,000 35,000 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 15,000 15,000 15,000 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 2,500 2,500 2,500 Total: Charges for Services $489,847 $574,408 $603,500 $582,000 $603,500 $603,500 $603,500 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3.,000 6,000 5,000 5,000 5,000 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 2,000 2,000 2,000 80-000-48-00-4850 MISCELLANEOUS INCOME - 1,400 500 - 500 500 500 Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $7,500 $7,500 $7,500 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $o $0 $0 $0 $0 $0 Total:REC CTR REVENUE $597,992 $583,040 $609,000 $590,700 $611,000 $611,000 $611,000 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 34,200 34,200 34,200 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 98,000 98,000 98,000 80-800-50-00-5020 OVERTIME 953 - 500 - 500 500 500 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 35,000 35,000 35,000 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 65,000 65,000 65,000 Total: Salaries $215,132 $211,086 $232,043 $231,543 $232,700 $232,700 $232,700 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 10,000 10,000 10,000 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 17,708 17,708 17,708 Total: Benefits $19,746 $24,837 $27,658 $27,658 $27,708 $27,708 $27,708 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 200 200 200 Mileage$200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 1,500 1,500 1,500 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 3,600 3,600 3,600 Telephone$3,000 Cellular Phone$600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 900 900 900 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 600 600 600 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 17,700 17,700 17,700 Contractual Services$15,000 Towel Rental$1,500 Licenses and Permits$700 Security$500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 49,000 49,000 49,000 Electricity$38,000 Nicor$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177,131 214,558 220,500 220,500 226,500 232,500 238,500 Lease Payments$222,000 Maintenance-Ofce Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 200 200 200 200 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 21,200 21,200 21,200 Maintenance-General$16,000 Pool Repair$5,000 Phone System$200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 5,500 5,500 5,500 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 53,680 Total: Contractual Services $261,416 $342,276 $362,650 $379,280 $380,580 $386,580 $392,580 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES I Y 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 17,000 17,000 17,000 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 6,300 6,300 6,300 Concession Supplies$6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 2,600 2,600 2,600 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 6,200 6,200 6,200 Operating Supplies$3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 6,300 6,300 6,300 Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 1,000 1,000 1,000 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 11,000 11,000 11,000 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - 50 50 50 80-800-56-00-5695 GASOLINE - - 300 200 300 300 300 Total: Supplies $79,486 $55,080 $52,950 $52,100 $50,750 $50,750 $50,750 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES 67$ 5.617 63$ 3,279 6$75,301 6$90,581 6$91.738 69$ 7,738 70$ 3.738 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ❑ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: January 2011 Budget Report Agenda Date: March 10, 2011 Synopsis: Discussion of the January 2011 budget report Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/2-9-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-30 September-30 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET LAND CASH REVENUES 72-000-40-00-3999 BEGINNING FUND BALANC $ $ $ $ $ $ $ $ $ $ $ 69,641 72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4701 GREENBRIAR $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-47040SLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ $ $ 320,000 72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ $ $ 30,000 72-000-47-00-4707 FOX HIGHLANDS $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ 671.00 $ $ 671.00 $ 72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4715 WHITE OAK UNIT I&2 $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4716 WHITE OAK U NIT 3&4 $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ 3,000 72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4737 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ 38,000 72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ $ $ 16,409.12 $ 22,000 72-000-47-00-4739 WYNSTONE TOWNHOMES $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4740 VILLAS AT THE PRESERV $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4745 PRESTWICK $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ $ $ $ 568.18 $ 72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ $ I$ I$ $ I$ $ $ $ 72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 $ $ $ $ $ $ $ 100,000.00 $ LAND CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7317 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ 10,000.00 $ $ $ 10,000.00 $ 10,000 72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ 28,000.00 $ 28,000.00 $ 495,000 72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7335 GRANDE RESERVE BIKE T $ $ $ $ $ $ $ $ $ $ $ 72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ 2,118.00 $ 15.42 $ 2,133.42 $ 72-000-75-00-7337 BRISTOL BAY PARK A $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ $ $ $ 83,512.85 $ 100,000 72-000-75-00-7339 BRISTOL BAY REGIONAL PA $ $ $ 1,420.00 $ 12,599.63 $ 14,019.63 72-000-99-00-9901 TRANSFER TO GENERAL $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ 45,336.75 $ 60,449 TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 671.00 $ $ $ $ $ 117,648.30 $ 482,641.00 TOTAL FUND EXPENSES $ $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ 55,727.30 $ $ $ $ 183,002.65 $ 665,449.00 FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 1$ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ (55,727.30) $ $ $ 11$ (65,354.35) $ (182,808.00) PARK&RECREATION OPERATING REVENUES 79-000-40-00-3999 BEGINNING FUND BALANC $ $ $ $ $ $ $ $ $ $ $ 388 79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 $ 12,944.00 $ 6,887.00 $ 26,101.50 $ 17,347.80 $ 5,788.75 $ 5,187.42 $ 133,439.47 $ 225,000 79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ $ 29,765.01 $ 30,000 79-000-42-00-4285 VENDING MACHINE INCOM $ $ $ $ $ $ $ $ $ $ $ I of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/2-9-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-10 September-10 October-10 November-10 December-SO January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-000-42-00-4286 RENTAL INCOME $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 450.00 $ $ 9,935.50 $ 15,000 79-000-42-00-4288 GOLF OUTING REVENUE $ $ $ $ $ $ $ $ $ $ $ 9,000 79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,445.00 $ $ $ $ 134,791.90 $ 130,000 79-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ $ $ $ $ $ 3,500 79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,725.00 $ 405.00 $ $ 670.00 $ 684.00 $ 4,517.00 $ 14,000 79-000-44-00-4404 TREE DONATIONS $ $ $ $ $ 350.00 $ 350.00 $ 225.00 $ $ $ 925.00 $ 600 79-000-44-00-4412 INSURANCE REIMBURSEME S $ 5,156.53 $ 5,156.53 $ 79-000-44-00-4490 MISCELLANEOUS INCOME $ $ 79-000-45-00-4550 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ 500 79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.50 $ 31.17 $ 28.11 $ 23.32 $ 25.48 $ 231.83 $ 500 79-000-49-00-4901 TRANSFER FROM GENERAL is$ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 323,230.50 $ 430,974 79-000-49-00-4902 TRANSFER IN FROM GF- 100,000.00 $ $ - $ - $ - $ - $ $ - $ $ 100,000.00 $ 100,000 79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 390,686.94 $ 520,916 TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ $ $ $ 1,132,979.68 $ 1,480,378.00 PARK EXPENSES(FUND 79) 79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,577.93 $ 27,162.56 $ 27,457.18 $ 27,574.05 $ 261,128.37 $ 350,026 79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,513.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ $ $ 15,607.76 $ 17,000 79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ $ $ $ 241.37 $ $ $ $ 483.19 $ 4,000 79-610-62-00-5405 PARK CONTRACTUAL $ $ $ $ $ $ 2,025.00 $ 120.00 $ $ 160.00 $ 2,305.00 $ 2,000 79-610-62-00-5408 MAINTENANCE-EQUIPMEN $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,505.67 $ 1,253.42 $ 57.98 $ 5,985.75 $ 12,513.93 $ 14,000 79-610-62-00-5417 MAINTENANCE-PARKS $ $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 465.16 $ 446.38 $ 1,150.00 $ 235.92 $ 14,540.45 $ 34,000 79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 639.15 $ 2,376.05 $ 4,100 79-610-62-00-5434 RENTAL-EQUIPMENT $ $ $ 148.50 $ $ $ $ $ $ $ 145.50 $ 2,500 79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.55 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 125.12 $ 1,157.53 $ 4,200 79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ $ $ 592.50 $ 4,000 79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ $ 1,500 79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ 79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ $ 29.00 $ 79.55 $ 300 79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,205.98 $ 393.70 $ 1,406.93 $ 479.72 $ 432.28 $ 267.67 $ 7,469.14 $ 20,000 79-610-65-00-5815 HAND TOOLS $ $ $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ $ $ 380.74 $ 1,750 79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 $ 352.17 $ $ 359.03 $ 1,000 79-610-65-00-5825 PUBLIC DECORATION $ $ $ $ $ $ $ $ $ $ $ 500 79-610-72-00-65001MRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 2,506.86 $ 2,622.28 $ 23,956.33 $ 33,953 79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,450.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 2,026.89 $ 2,034.30 $ 20,518.76 $ 28,383 79-610-75-00-7002 COMPUTER EQUIP&SOFT $ $ $ $ $ $ $ $ $ $ $ 500 79-610-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ 500 79-610-75-00-7701 FLOWERS/TREES $ - $ 473.21 $ - $ - $ - $ - $ - $ - $ - $ 473.21 $ 500 TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 34,618.74 $ 39,673.27 $ $ $ $ 364,720.04 $ 524,712.00 RECREATION EXPENSES(FUND 79) 79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 19,587.16 $ 204,075.82 $ 368,532 79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,452.00 $ 2,192.79 $ 777.00 $ $ 222.75 $ 90.75 $ $ $ 8,440.79 $ 10,000 79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 1,640.00 $ 14,302.46 $ 20,000 79-650-50-00-5136 SALARIES-PARTTIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,752.88 $ 249.38 $ 235.88 $ 416.25 $ 8,937.39 $ 22,080 79-650-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ 300 79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,539.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 794.69 $ 17,650.16 $ 16,000 79-650-50-00-5155 SALARIES-RECORDING S $ $ 227.51 $ 237.50 $ $ 280.58 $ 91.00 $ 91.00 $ $ $ 927.89 $ 3,000 79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 1,575.00 $ 2,230.80 $ 30,415.09 $ 50,000 79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ $ 104.11 $ $ 69.03 $ 99.50 $ $ 412.38 $ 2,000 79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ $ $ 84.49 $ 1,357.23 $ 1,000 79-650-62-00-5410 MAINTENANCE-OFFICE EQ $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 175.00 $ 253.97 $ 185.26 $ 216.27 $ 1,776.40 $ 3,500 79-650-62-00-5426 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ 500 79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 1,827.41 $ 14,794.24 $ 22,000 79-650-62-00-5437 TELEPHONE/INTERNET $ $ $ 342.05 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 335.11 $ 2,371.14 $ 1,300 79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 125.12 $ 1,312.95 $ 3,000 79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ $ 464.29 $ $ 2,753.93 $ 4,500 79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ $ $ 8,196.71 $ $ 2,500.00 $ $ 8,331.92 $ $ 19,028.63 $ 27,000 79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ $ $ $ $ $ $ $ $ $ 100 79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ $ $ $ 223.32 $ 1,500 79-650-64-00-5604 TRAINING AND CONFEREN $ $ $ $ 200.00 $ 5.00 $ $ 55.00 $ $ 420.00 $ 680.00 $ 500 79-650-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ 79-650-65-00-5802 OFFICE SUPPLIES $ - $ 12.49 $ 35.57 $ 563.61 $ $ 797.73 $ 273.56 $ 27.45 $ 137.50 $ 1,845.51 $ 3,000 79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 9,205.94 $ 43,156.46 $ 53,600 79-650-65-00-5804 OPERATING SUPPLIES $ $ 7.47 $ $ 163.33 $ $ 1.47 $ $ 13.47 $ 12.70 $ 195.44 $ 1,000 79-650-65-00-5805 RECREATION EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ 2,000 79-650-65-00-5808 POSTAGE&SHIPPING 1$ 800.00 1$ $ 1,173.00 1$ 800.00 1$ $ 177.00 $ 1,796.00 $ $ 177.00 $ 4,923.00 $ 8,000 2 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/2-9-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-30 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-650-65-00-5812 GASOLINE $ $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 117.95 $ 1,450.21 $ 3,000 79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ 300 79-650-65-00-5827 GOLF OUTING EXPENSES $ $ $ $ $ $ $ $ $ $ $ 6,000 79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ $ 11,448.44 $ 18,000 79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ $ $ 355.30 $ 99,902.83 $ 100,000 79-650-65-00-5840 SCHOLARSHIPS $ $ $ 150.00 $ $ $ 71.00 $ $ $ $ 221.00 $ 1,000 79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 198.00 $ 153.00 $ 2,762.00 $ 7,000 79-650-72-00-65001MRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 3,122.64 $ 1,862.74 $ 19,565.12 $ 41,537 79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 1,906.76 $ 2,880.12 $ 1,699.42 $ 19,147.60 $ 30,351 79-650-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,682.00 $ $ 918.00 $ $ $ $ $ $ 2,600.00 $ 2,600 79-650-78-00-9010 MISC RETAIL $ - $ $ - $ - $ - $ $ - $ - $ - $ - $ 3,000 79-650-99-00-9941 REPAYMENT OF GF LOAN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 100,000 TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 64,312.15 $ 41,399.15 $ $ $ $ 536,743.43 $ 937,200.00 TOTAL FUND REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 1$ 113,629.33 $ 96,986.07 $ 86,256.23 1$ 90,377.59 $ $ $ $ 1,132,979.68 $ 1,480,378.00 TOTAL FUND EXPENSESS$ 76,834.75 1$ 85,711.83 1$ 137,445.84 1$ 149,898.03 1$ 81,779.53 1$ 118,120.48 1$ 71,669.70 1$ 98,930.89 1$ 81,072.42 1$ $ $ $ 901,463.47 $ 1,461,912.00 FUND SURPLUS(DEFICIT) $ 124,993.77 $ 47,088.06 1$ (20,845.73) $ (47,549.45)1$ 110,373.83 1$ (4,491.15)1$ 25,316.37 1$ (12,674.66)1$ 9,305.17 1$ $ $ $ 231,516.21 $ 18,466.00 REC CENTER REVENUES 80-000-40-00-3999 CARRY OVER BALANCE $ $ $ $ $ $ $ $ $ $ $ (61,067) 80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 39,855.05 $ 299,721.87 $ 410,000 80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 620.00 $ 4,096.00 $ 3,500 80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 768.00 $ 1,415.75 $ 21,826.75 $ 35,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 698.00 $ 1,245.00 $ 6,699.00 $ 15,000 80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 110.00 $ 1,031.00 $ 2,500 80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 9,387.50 $ 14,360.44 $ 97,803.64 $ 125,000 80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 1,373.75 $ 10,872.00 $ 12,000 80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 2,088.00 $ 5,298.25 $ 3,000 80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 111.45 $ 548.45 $ 500 RS 80-000-44-00-4400 DONATIONS/SPONSOHIP $ - $ 170.00 $ 90.00 $ $ $ $ 156.50 $ 90.00 $ 270.00 $ 776.50 $ 2,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ 500 TOTAL REC CENTER REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,273.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ $ $ $ 448,673.46 $ 547,933.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 2,630.78 $ 24,334.62 $ 33,543 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 3,741.51 $ 3,346.28 $ 24,274.25 $ 35,000 80-000-50-00-5136 SALARIES-PARTTIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 8,002.82 $ 7,951.76 $ 70,266.35 $ 98,000 80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ 500 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 3,513.38 $ 41,404.78 $ 65,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ 8,895.00 $ $ 3,263.00 $ 1,187.20 $ $ 3,755.50 $ 17,100.70 $ 15,000 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 1,420.44 $ 7,750.35 $ 11,000 80-000-62-00-5410 MAINTENANCE-OFFICEE $ $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 313.30 $ 2,203.27 $ 4,500 80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 1,211.06 $ 7,347.12 $ 16,000 80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ $ 500 80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ $ 1,310.21 $ 1,500 80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 184.97 $ 190.00 $ 4,313.75 $ 5,000 80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 179,000.00 $ 216,000 80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ $ $ $ $ $ $ $ 350.00 $ 700 80-000-62-00-5434 POOL SUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ $ 3,083.24 $ 3,200 80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,581.87 $ 2,992.54 $ 30,526.12 $ 28,000 80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 324.03 $ 320.38 $ 2,429.25 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 29.86 $ 25.02 $ 237.50 $ 600 80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ $ 53,679.70 $ 53,000 80-000-62-00-5440 SECURITY $ $ 60.00 $ $ $ 60.00 $ $ $ 60.00 $ $ 180.00 $ 500 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ $ 360.00 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ - $ $ $ $ $ $ $ $ $ $ 50 80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ $ 80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ $ $ 80-000-65-00-5802 OFFICE SUPPLIES $ $ $ 634.11 $ 456.22 $ $ $ $ $ 8.75 $ 1,099.08 $ 2,600 80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 1,839.67 $ 1,494.96 $ 13,478.08 $ 17,000 80-000-65-00-5804 OPERATING SUPPLIES $ $ 84.00 $ 42.79 $ 201.59 $ $ 399.00 $ 91.71 $ $ $ 819.09 $ 3,000 80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 5,198.09 $ 5,319.60 $ 6,000 80-000-65-00-5808 POSTAGE&SHIPPING $ - $ $ $ $ $ $ $ $ $ $ 600 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ 200 80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 804.40 $ 6,908.54 $ 6,000 80-000-65-00-5840 SCHOLARSHIPS $ $ $ 17.50 $ $ $ 371.00 $ $ $ $ 388.50 $ 400 3 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT/2-9-11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-30 August-30 September-30 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 713.00 $ 5,261.50 $ 4,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ - $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ - $ 122.00 $ 620.00 $ 1,500 80-000-72-00-6500 1 MR F $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 895.64 $ 7,930.29 $ 10,000 80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 1,322.71 $ 12,157.01 $ 17,658 80-000-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,182.00 $ - $ 1,998.00 $ - $ - $ - $ - $ - $ 3,180.00 $ 3,200 80-000-75-00-7003 OFFICE EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 300 80-000-75-00-7500 PHONE SYSTEM $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 200 80-000-78-00-9002 NICOR $ - $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,806.47 $ 6,865.21 $ 11,000 80-000-78-00-9010 MISC RETAIL $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 300 TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ $ $ $ 534,178.11 $ 675,301.00 TOTAL FUND REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ $ $ $ 448,673.46 $ 547,933.00 TOTAL FUND EXPENSESS$ 86,167.03 1$ 47,032.15 1$ 70,610.29 1$ 70,440.07 1$ 41,501.41 1$ 61,227.79 1$ 51,104.56 1$ 46,058.35 1$ 60,036.46 1$ $ $ $ 534,178.11 1$ 675,301.00 FUND SURPLUS(DEFICIT)§$ (42,304.28)1$ 5,441.17 1$ (28,110.29) $ (15,971.32)1$ 7,721.59 1$ (15,186.84) $ (1,927.31)1$ 3,419.65 1$ 1,412.98 1$ $ 1$ 11$ (85,504.65) $ (127,368.00) 4 of Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ❑ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: REC Center budget reports Agenda Date: March 10, 2011 Synopsis: Presentation of the budget reports from July 2008 through present for the REC Center. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 3/4/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-08 June-08 July-08 August-08 September-08 October-08 November-08 December-08 January-09 February-09 March-09 Ap61-09 YEAR-TO-DATE ANNUAL TOTALS BUDGET REC CENTER REVENUES 80-000-42-00-4200 MEMBERSHIP FEES $ 35,896.60 $ 26,615.14 $ 27,624.33 $ 28,435.00 $ 28,648.50 $ 32,776.30 $ 37,865.00 $ 36,569.35 $ 28,728.00 $ 37,941.00 $ 321,099.22 $ 333,000 80-000-42-00-4210 GUEST FEES $ 134.00 $ 4,247.00 $ 221.00 $ 287.00 $ 265.00 $ 567.00 $ 641.00 $ 389.00 $ 346.00 $ 420.00 $ 7,517.00 $ 7,200 80-000-42-00-4220 SWIM CLASS $ 4,424.00 $ 416.00 $ 913.00 $ 1,280.00 $ 751.00 $ 1,096.00 $ 2,350.00 $ 294.00 $ 2,814.00 $ 2,722.00 $ 17,060.00 $ 20,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 2,286.00 $ 264.00 $ 1,047.00 $ 1,626.00 $ 1,293.00 $ 1,047.00 $ 195.00 $ 1,354.75 $ 1,665.00 $ 798.00 $ 11,575.75 $ 18,750 80-000-42-00-4240 TANNING SESSIONS $ 148.00 $ 105.00 $ 172.00 $ 139.00 $ 100.00 $ 170.00 $ 346.00 $ 451.00 $ 476.00 $ 710.00 $ 2,817.00 $ 5,000 80-000-42-00-4270 FEES FOR PROGRAMS $ 4,113.67 $ 6,253.00 $ 3,884.00 $ 32,919.50 $ 13,021.50 $ 11,444.44 $ 13,255.00 $ 16,697.77 $ 11,358.00 $ 8,459.00 $ 121,405.88 $ 159,300 80-000-42-00-4280 CONCESSIONS $ 1,015.83 $ 736.50 $ 711.75 $ 821.33 $ 411.25 $ 728.58 $ 990.83 $ 905.00 $ 959.58 $ 1,091.08 $ 8,371.73 $ 12,000 80-000-42-00-4285 VENDING MACHINES $ $ $ $ $ $ $ $ $ $ $ $ 80-000-42-00-4286 RENTAL INCOME $ 220.00 $ 563.75 $ 220.00 $ 47.00 $ 598.50 $ 888.00 $ 573.50 1$ 235.50 $ 553.50 $ 798.50 $ 4,698.25 $ 4,400 80-000-44-00-4400 DONATIONS/SPONSORSHIF $ 50.00 $ $ $ 180.00 $ $ 1,298.00 $ 314.001$ 1,005.00 $ $ 600.00 $ 3,441.00 $ 9,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ $ $ $ $ $ $ $ $ $ $ $ 1,000 80-000-45-00-4999 INTEREST INCOME $ - $ - $ $ - $ - $ $ $ $ $ $ - $ - TOTAL REC CENTER REVENUESI$ $ $ 48,288.10 $ 39,200.39 $ 34,793.08 $ 65,734.83 $ 45,088.75 $ 50,015.32 $ 56,530.33 $ 57,901.37 $ 46,900.08 $ 53,539.58 $ 497,991.83 $ 569,650.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTEF $ 789.23 $ 2,630.76 $ 3,288.46 $ 3,946.14 $ 2,630.78 $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.15 $ 2,762.30 $ 27,886.14 $ 29,000 80-000-50-00-5109 SALARIES-PRESCHOOL $ 154.00 $ 1,578.00 $ 3,258.28 $ 2,403.80 $ 5,965.40 $ 6,450.60 $ 4,340.39 $ 3,327.17 $ 4,718.60 $ 3,584.60 $ 35,780.84 $ 61,000 80-000-50-00-5136 SALARIES-PARTTIME $ 5,968.72 $ 12,434.50 $ 4,390.18 $ 13,181.26 $ 8,543.75 $ 7,814.50 $ 7,276.57 $ 9,001.57 $ 12,490.50 $ 9,498.50 $ 90,600.05 $ 109,541 80-000-50-00-5137 SALARIES-OVERTIME $ $ 512.26 $ 292.14 $ 148.50 $ $ $ $ $ $ $ 952.90 $ 2,000 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,750.00 $ 8,314.25 $ 1,338.00 $ 6,382.75 $ 7,718.63 $ 7,267.25 $ 2,971.00 $ 6,463.25 $ 7,670.50 $ 7,036.39 $ 59,912.02 $ 47,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ $ $ $ $ $ $ $ $ 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 783.46 $ 1,725.60 $ 4,728.03 $ 1,346.43 $ 1,318.35 $ 710.39 $ 357.34 $ 1,661.65 $ 785.59 $ 767.22 $ 14,184.06 $ 12,000 80-000-62-00-5410 MAINTENANCE-OFFICE E $ $ 188.38 $ $ 107.91 $ 353.69 $ $ 492.70 $ 284.28 $ 251.22 $ 452.46 $ 2,130.64 $ 4,000 80-000-62-00-5416 MAINTENANCE-GENERAL $ $ 5,831.93 $ 1,918.14 $ 10.48 $ 2,092.01 $ 611.98 $ 2,473.04 $ 1,268.00 $ 849.40 $ 1,377.50 $ 16,432.48 $ 12,000 80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ $ $ 1,000 80-000-62-00-5430 TOWEL RENTAI $ $ $ $ 20.00 $ $ 515.94 $ $ $ $ $ 535.94 $ 900 80-000-62-00-5431 POOL REPAIR $ $ 129.34 $ $ 123.41 $ 22.36 $ $ 386.26 $ 242.00 $ $ 9,354.68 $ 10,258.05 $ 3,240 80-000-62-00-5432 LEASE PAYMENI $ 17,500.00 $ 35,000.00 $ 17,500.00 $ 17,500.00 $ 35,000.00 $ $ 17,500.00 $ 17,500.00 $ 17,500.00 $ $ 175,000.00 $ 175,000 80-000-62-00-5433 LICENSES/PERMITS $ $ $ 250.00 $ $ $ $ $ 92.06 $ $ $ 342.06 $ 1,000 80-000-62-00-5434 POOL SUPPLIES $ 1,803.41 $ 781.47 $ 852.15 $ $ $ $ 233.53 $ 377.89 $ $ 326.99 $ 4,375.44 $ 5,000 80-000-62-00-5435 ELECTRICITY $ $ 237.65 $ 6,582.06 $ 294.74 $ 6,952.06 $ 227.98 $ 5,104.46 $ 2,719.76 $ 2,638.85 $ 2,361.81 $ 27,119.37 $ 27,250 80-000-62-00-5437 TELEPHONE/INTERNET/CP $ $ 148.91 $ 357.09 $ 116.54 $ 117.34 $ 116.53 $ 125.98 $ 116.53 $ 121.27 $ 234.77 $ 1,454.96 $ 2,500 80-000-62-00-5438 CELLULAR PHONE $ $ 196.40 $ 41.00 $ $ 40.57 $ $ 122.68 $ 36.97 $ 43.06 $ 115.68 $ 596.36 $ 500 80-000-62-00-5439 PROPERTY TA} $ $ $ $ $ $ $ $ $ $ $ $ 80-000-62-00-5440 SECURITY $ $ $ $ $ $ 120.00 $ 60.00 $ $ $ 20.00 $ 200.00 $ 720 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ $ 49.20 $ 184.50 $ $ $ $ $ 300.39 $ 29.50 $ 295.00 $ 858.59 $ 1,100 80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ 4.00 $ $ 101.39 $ $ $ $ $ $ 105.39 $ 100 80-000-64-00-5600 DUES $ $ 85.00 $ $ $ $ $ $ 89.00 $ $ $ 174.00 $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ 66.80 $ $ 100.00 $ $ 171.50 $ $ 322.00 $ $ $ $ 660.30 $ 600 80-000-64-00-5605 TRAVEL EXPENSE' $ $ $ $ $ 70.24 $ $ $ $ $ $ 70.24 $ 200 80-000-65-00-5802 OFFICE SUPPLIES $ 1,676.28 $ 2,624.72 $ 611.75 $ $ 85.10 $ $ $ $ $ 46.89 $ 5,044.74 $ 5,500 80-000-65-00-5803 PROGRAM EXPENSES $ 725.00 $ 1,853.29 $ 3,689.18 $ 1,108.79 $ 3,082.79 $ 1,301.26 $ 1,723.25 $ 1,121.45 $ 2,064.02 $ 1,962.25 $ 18,631.28 $ 12,000 80-000-65-00-5804 OPERATING SUPPLIES $ 2,284.50 $ 107.78 $ 417.30 $ $ $ $ $ 136.50 $ $ $ 2,946.08 $ 3,800 80-000-65-00-5805 RECREATION EQUIPMENT $ $ 415.83 $ 1,569.91 $ 353.95 $ $ 37.03 $ 2,178.53 $ 2,122.78 $ $ $ 6,678.03 $ 13,000 80-000-65-00-5808 POSTAGE&SHIPPING $ 16.50 $ 42.00 $ $ 14.65 $ $ $ $ $ $ $ 73.15 $ 300 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-65-00-5826 MILEAGE $ $ $ $ $ 86.60 $ $ $ $ $ $ 86.60 $ 300 80-000-65-00-5828 CONCESSIONS EXPENSES $ $ 1,446.28 $ 269.85 $ 335.00 $ $ 739.66 $ 671.59 $ 470.01 $ 135.92 $ 1,165.26 $ 5,233.57 $ 8,136 80-000-65-00-5840 SCHOLARSHIPS $ $ $ $ $ $ $ $ $ $ $ $ 1,000 80-000-65-00-5841 PROGRAM REFUNDS $ $ (315.00) $ 320.00 $ 88.00 $ 265.25 $ 573.75 $ 826.00 $ 108.00 $ 242.00 $ 438.00 $ 2,546.00 $ 2,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ 114.00 $ 40.00 $ 84.00 $ 50.00 $ $ 90.00 $ 134.00 $ 268.00 $ 278.00 $ 236.00 $ 1,294.00 $ 80-000-72-00-65001MRF $ 84.50 $ 293.68 $ 456.42 $ 446.41 $ 597.81 $ 565.13 $ 543.38 $ 318.95 $ 461.35 $ 319.88 $ 4,087.51 $ 2,359 80-000-72-00-6501 SOCIAL SECURITY $ 892.13 $ 1,948.52 $ 961.38 $ 1,993.81 $ 1,675.81 $ 1,641.38 $ 1,317.26 $ 1,458.52 $ 2,164.13 $ 1,605.31 $ 15,658.25 $ 19,013 80-000-75-00-7002 COMPUTER EQUIP&SOFI $ 6,294.65 $ 1,707.88 $ 14,275.31 $ $ $ $ $ $ $ $ 22,277.84 $ 13,873 80-000-75-00-7003 OFFICE EQUIPMENI $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-75-00-7500 PHONE SYSTEM $ 6,074.00 $ $ $ $ $ $ $ $ $ $ 6,074.00 $ 6,100 80-000-75-00-7999 REC CENTER IMPROVEMENT'- $ $ $ $ $ $ $ $ $ $ $ $ 80-000-78-00-9002 NICOR $ $ $ $ $ $ $ 8,645.53 $ 3,539.13 $ 2,079.07 $ 1,245.33 $ 15,509.06 $ 80-000-99-00-9979 TRANSFER TO PARKS&RE( $ 11,739.25 $ $ $ 11,738.75 $ $ $ (23,478.00) $ $ $ $ $ 80-000-99-00-9999 TRANSFER FROM LAND CASK $ - $ $ - $ - $ $ $ - $ - $ - $ $ $ TOTAL REC CENTER EXPENSES $ $ $ 61,716.43 $ 80,008.63 $ 67,739.13 $ 61,711.32 $ 76,891.43 $ 31,414.16 $ 36,958.26 $ 55,654.63 $ 58,469.13 $ 45,206.82 $ 575,769.94 $ 583,632.00 TOTAL FUND REVENUES $ $ 1$ 48,288.10 $ 39,200.39 $ 34,793.08 $ 65,734.83 $ 45,088.75 $ 50,015.32 $ 56,530.33 $ 57,901.37 $ 46,900.08 $ 53,539.58 $ 497,991.83 $ 569,650.00 TOTAL FUND EXPENSES $ $ $ 61,716.43 $ 80,008.63 $ 67,739.13 $ 61,711.32 $ 76,891.43 $ 31,414.16 $ 36,958.26 $ 55,654.63 $ 58,469.13 $ 45,206.82 $ 575,769.94 $ 583,632.00 FUND SURPLUS(DEFICIT) $ $ $ (13,428.33) $ (40,808.24) $ (32,946.05) $ 4,023.51 $ (31,802.68) $ 18,601.16 $ 19,572.07 $ 2,246.74 $ (11,569.05) $ 8,332.76 $ (77,778.11) $ (13,982.00) l ofl UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 3/4/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-09 June-09 July-09 August-09 September-09 October-09 November-09 December-09 January-10 February-10 March-10 April-10 YEAR-TO-DATE ANNUAL TOTALS BUDGET REC CENTER REVENUES 80-000-40-00-3999 CARRY OVER BALANCE $ $ $ $ $ $ $ $ $ $ $ $ $ $ (83,000) 80-000-42-00-4200 MEMBERSHIP FEES $ 31,779.00 $ 32,503.00 $ 30,565.00 $ 27,996.00 $ 26,671.00 $ 29,398.00 $ 41,943.00 $ 32,850.00 $ 35,233.00 $ 33,997.00 $ 31,691.00 $ 33,319.00 $ 387,975.00 $ 400,000 80-000-42-00-4210 GUEST FEES $ 261.00 $ 300.00 $ 312.00 $ 435.00 $ 105.00 $ 176.00 $ 278.00 $ 276.00 $ 552.00 $ 518.00 $ 575.00 $ 515.00 $ 4,303.00 $ 10,000 80-000-42-00-4220 SWIM CLASS $ 2,966.50 $ 7,129.00 $ 6,299.00 $ 1,231.75 $ 733.75 $ 1,541.25 $ 842.00 $ 924.00 $ 2,039.25 $ 1,136.00 $ 3,389.00 $ 2,717.75 $ 30,949.25 $ 42,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,866.00 $ 1,047.00 $ 1,557.00 $ 120.00 $ 1,002.00 $ 1,266.00 $ 1,248.00 $ 843.00 $ 1,002.00 $ 777.00 $ 1,347.00 $ 528.00 $ 12,603.00 $ 20,000 80-000-42-00-4240 TANNING SESSIONS $ 350.00 $ 150.00 $ 165.00 $ 83.00 $ 30.00 $ 40.00 $ 97.00 $ 180.00 $ 242.00 $ 365.00 $ 430.00 $ 457.50 $ 2,589.50 $ 5,000 80-000-42-00-4270 FEES FOR PROGRAMS $ 9,820.00 $ 5,109.51 $ 6,113.00 $ 13,699.00 $ 8,086.00 $ 8,852.00 $ 10,292.00 $ 8,679.00 $ 13,225.05 $ 15,104.40 $ 9,713.00 $ 14,380.25 $ 123,073.21 $ 194,000 80-000-42-00-4280 CONCESSIONS $ 841.75 $ 1,212.75 $ 1,806.00 $ 775.00 $ 659.50 $ 595.50 $ 591.25 $ 764.30 $ 1,288.29 $ 1,560.10 $ 1,290.78 $ 1,377.25 $ 12,765.47 $ 12,000 80-000-42-00-4285 VENDING MACHINES $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 80-000-42-00-4286 RENTAL INCOME $ 123.50 $ 28.00 $ 85.00 $ 21.00 $ 241.00 $ 163.00 $ 173.00 $ 63.00 $ 1,270.50 $ 307.50 $ 1,025.00 $ 555.50 $ 4,056.00 $ 5,500 80-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ 149.23 $ $ $ $ $ $ $ 149.23 $ 80-000-44-00-4400 DONATIONS/SPONSORSHIP $ 220.00 $ $ 470.00 $ - $ $ - $ - $ 110.00 $ $ 2,083.00 $ $ 293.00 $ 3,176.00 $ 12,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ $ $ $ 500.00 $ $ $ 900.00 $ $ $ $ $ $ 1,400.00 $ 1,100 TOTAL REC CENTER REVENUES $ 48,227.75 $ 47,479.26 $ 47,372.00 $ 44,863.75 $ 37,528.25 $ 42,180.98 $ 56,364.25 $ 44,719.30 $ 54,852.09 $ 55,848.00 $ 49,460.78 $ 54,143.25 $ 583,039.66 $ 618,600.16 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTEF $ 2,499.23 $ 2,630.77 $ 2,630.77 $ 2,630.76 $ 2,630.77 $ 3,946.14 $ 2,630.77 $ 2,630.78 $ 2,630.78 $ 2,630.77 $ 1,973.07 $ 4,603.39 $ 34,068.00 $ 34,200 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,567.95 $ $ $ 120.00 $ 1,995.56 $ 3,767.66 $ 2,401.20 $ 2,533.95 $ 950.90 $ 2,352.65 $ 2,004.90 $ 3,949.23 $ 22,644.00 $ 48,000 80-000-50-00-5136 SALARIES-PART TIME $ 7,376.63 $ 8,623.76 $ 8,547.13 $ 7,875.75 $ 8,071.25 $ 11,494.50 $ 6,997.50 $ 6,835.25 $ 6,714.75 $ 7,330.75 $ 7,910.13 $ 13,862.60 $ 101,640.00 $ 105,000 80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 7,629.61 $ 4,551.00 $ 4,312.50 $ 6,218.00 $ 2,863.25 $ 5,569.75 $ 4,119.25 $ 2,624.75 $ 3,048.25 $ 4,458.25 $ 4,382.00 $ 2,957.13 $ 52,733.74 $ 86,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ 993.30 $ 4,392.00 $ $ 245.00 $ 455.00 $ 2,286.00 $ $ 1,818.50 $ 3,761.50 $ 7,024.00 $ 20,975.30 $ 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.57 $ 466.29 $ 534.75 $ 755.46 $ 37.95 $ 734.98 $ 1,153.95 $ 234.48 $ 1,642.50 $ 972.62 $ 897.08 $ 1,546.56 $ 9,355.19 $ 12,000 80-000-62-00-5410 MAINTENANCE-OFFICE E $ 84.75 $ 1,413.23 $ 392.44 $ 285.71 $ 242.35 $ 229.97 $ 311.57 $ 244.68 $ 254.65 $ 269.07 $ 233.90 $ 595.52 $ 4,557.87 $ 2,750 80-000-62-00-5416 MAINTENANCE-GENERAL $ 476.40 $ 3,925.31 $ 1,069.60 $ 1,124.09 $ 755.16 $ 446.11 $ 6,751.81 $ 1,523.64 $ 1,190.18 $ 416.69 $ 703.48 $ (4,580.43) $ 13,802.04 $ 10,000 80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ 149.95 $ 66.37 $ $ $ 216.32 $ 1,100 80-000-62-00-5430 TOWEL RENTAL $ $ 514.00 $ $ $ $ $ $ 514.00 $ $ $ $ $ 1,028.00 $ 1,000 80-000-62-00-5431 POOL REPAIR $ $ $ $ $ $ 416.05 $ 16.88 $ $ 73.27 $ 338.75 $ 4,504.42 $ 860.26 $ 6,209.63 $ 7,500 80-000-62-00-5432 LEASE PAYMENI $ 35,000.00 $ 17,500.00 $ 17,500.00 $ 17,500.00 $ 17,500.00 $ 17,500.00 $ 35,000.00 $ $ 17,500.00 $ 17,500.00 $ 17,500.00 $ $ 210,000.00 $ 210,000 80-000-62-00-5433 LICENSES/PERMITS $ 150.00 $ $ $ $ $ $ $ $ $ $ $ $ 150.00 $ 1,000 80-000-62-00-5434 POOL SUPPLIES $ $ 669.28 $ 123.91 $ 131.91 $ $ 824.17 $ 404.29 $ $ $ 986.06 $ $ 25.88 $ 3,165.50 $ 5,000 80-000-62-00-5435 ELECTRICITY $ 2,246.25 $ 1,964.18 $ 2,201.18 $ 2,187.90 $ 2,840.47 $ $ 3,663.20 $ 1,935.80 $ 2,410.65 $ 2,294.28 $ 2,160.32 $ 4,671.09 $ 28,575.32 $ 47,000 80-000-62-00-5437 TELEPHONE/INTERNET/U $ 1.85 $ 117.25 $ 116.54 $ 125.77 $ 116.54 $ 117.73 $ 118.51 $ 124.69 $ 116.54 $ 125.40 $ 126.16 $ 639.69 $ 1,846.67 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ $ 43.59 $ 43.58 $ 43.15 $ 43.66 $ 44.04 $ 84.61 $ $ 43.05 $ 40.53 $ 41.26 $ 82.88 $ 510.38 $ 700 80-000-62-00-5439 PROPERTY TA} $ $ $ $ 26,320.12 $ $ $ $ $ $ $ $ $ 26,320.12 $ 26,480 80-000-62-00-5440 SECURITY $ 40.00 $ 60.00 $ $ $ $ 60.00 $ $ 60.00 $ $ $ 60.00 $ $ 280.00 $ 720 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 41.40 $ 41.40 $ 121.21 $ 29.50 $ 29.50 $ $ 805.32 $ $ 409.50 $ $ $ $ 1,477.83 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 100 80-000-64-00-5600 DUES $ $ $ $ $ $ $ 89.00 $ $ $ $ $ $ 89.00 $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ _ _$ $ $ $ $ $ $ $ $ $ $ $ $ _ _ _ _ _ _ _ _ _ _ _ _ 80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 80-000-65-00-5802 OFFICE SUPPLIES $ $ 400.71 $ 302.72 $ 258.04 $ 212.73 $ 247.63 $ 257.20 $ $ 57.82 $ 297.20 $ 80.45 $ 268.81 $ 2,383.34 $ 4,000 80-000-65-00-5803 PROGRAM EXPENSES $ 1,658.11 $ 1,435.66 $ 965.64 $ 1,031.01 $ 2,170.86 $ 1,119.15 $ 2,205.63 $ 1,730.07 $ 1,141.38 $ 1,575.88 $ 1,273.44 $ 2,811.80 $ 19,118.63 $ 31,000 80-000-65-00-5504 OPERATING SUPPLIES $ $ 249.00 $ $ 15.00 $ 7,419.25 $ (5,620.00) $ $ $ 6.50 $ (1,740.26) $ 841.21 $ 993.95 $ 2,164.65 $ 3,800 80-000-65-00-5805 RECREATION EQUIPMENI $ $ $ $ $ $ $ 339.98 $ $ $ $ 1,950.00 $ 1,809.96 $ 4,099.94 $ 20,000 80-000-65-00-5808 POSTAGE&SHIPPING $ 180.00 $ $ $ $ $ $ $ $ $ $ $ $ 180.00 $ 800 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 250 80-000-65-00-5828 CONCESSIONS EXPENSES $ 693.87 $ 441.29 $ 638.93 $ 89.94 $ 352.81 $ 246.60 $ 629.86 $ 918.28 $ 1,043.75 $ 882.13 $ 3,898.48 $ 1,778.97 $ 11,614.91 $ 4,500 80-000-65-00-5540 SCHOLARSHIPS $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 80-000-65-00-5841 PROGRAM REFUNDS $ 305.00 $ 851.00 $ 194.00 $ 142.00 $ 892.00 $ 532.00 $ 130.00 $ $ 738.00 $ 481.00 $ 592.00 $ 976.00 $ 5,833.00 $ 1,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ $ $ 135.00 $ 491.00 $ $ 45.00 $ 272.00 $ 114.00 $ 140.00 $ 391.00 $ 413.00 $ 2,004.00 $ 1,000 80-000-72-00-65001MRF $ 297.91 $ 307.67 $ 321.59 $ 537.92 $ 876.06 $ 1,352.81 $ 751.90 $ 692.92 $ 665.91 $ 822.43 $ 726.22 $ 1,450.66 $ 8,804.00 $ 2,922 80-000-72-00-6501 SOCIAL SECURITY $ 1,170.64 $ 1,197.92 $ 1,173.76 $ 1,277.44 $ 1,179.20 $ 1,884.33 $ 1,224.19 $ 1,107.61 $ 1,024.93 $ 1,271.91 $ 1,233.45 $ 2,288.62 $ 16,034.00 $ 20,976 80-000-75-00-7002 COMPUTER EQUIP&SOFI $ $ 3,178.00 $ $ $ $ $ $ $ $ $ $ $ 3,178.00 $ 1500 80-000-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 80-000-75-00-7500 PHONE SYSTEN $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-75-00-9002 NICOR $ 820.45 $ $ 776.99 $ 1,037.79 $ $ 339.61 $ 1,567.49 $ $ 4,251.57 $ $ 6,793.30 $ 2,631.09 $ 18,220.29 $ 80-000-99-00-9979 TRANSFER TO PARKS&RE( $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL REC CENTER EXPENSES $ 63,618.65 $ 50,581.31 $ 42,960.54 $ 74,264.26 $ 50,720.37 $ 45,498.23 $ 72,157.11 $ 26,268.90 $ 46,180.86 $ 45,330.98 $ 64,037.80 $ 51,660.66 $ 633,279.67 $ 695,748.00 TOTAL FUND REVENUES1$ 48,227.75 $ 47,479.26 1$ 47,372.00 $ 44,863.75 $ 37,528.25 $ 42,180.98 $ 56,364.25 $ 44,719.30 $ 54,852.09 $ 55,848.00 $ 49,460.78 $ 54,143.25 $ 583,039.66 $ 618,600.16 TOTAL FUND EXPENSESE$ 63,618.65 1$ 50,581.31 1$ 42,960.54 1$ 74,264.26 1$ 50,720.37 1$ 45,498.23 1$ 72,157.11 1$ 26,268.90 1$ 46,180.86 1$ 45,330.98 1$ 64,037.80 1$ 51,660.66 11$ 633,279.67 1$ 695,748.00 FUND SURPLUS(DEFICIT) $ (15,390.90) $ (3,102.05)1$ 4,411.46 $ (29,400.51) $ (13,192.12) $ (3,317.25) $ (25,792.86)1$ 18,450.40 1$ 8,671.23 1$ 10,517.02 1$ (14,577.02)1$ 2,482.59 11$ (50,240.01) $ (77,147.84) 1 ofl UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 3/4/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-10 August-30 September-30 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET REC CENTER REVENUES 80-000-40-00-3999 CARRY OVER BALANCE $ $ $ $ $ $ $ $ $ $ $ $ (61,067) 80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 39,855.05 $ 38,537.00 $ 338,258.87 $ 410,000 80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 620.00 $ 913.85 $ 5,009.85 $ 3,500 80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 768.00 $ 1,415.75 $ 1,498.75 $ 23,325.50 $ 35,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 698.00 $ 1,245.00 $ 845.00 $ 7,544.00 $ 15,000 80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 110.00 $ 211.00 $ 1,242.00 $ 2,500 80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 9,387.50 $ 14,360.44 $ 11,894.10 $ 109,697.74 $ 125,000 80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 1,373.75 $ 1,107.00 $ 11,979.00 $ 12,000 80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 2,088.00 $ 169.00 $ 5,467.25 $ 3,000 80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 111.45 $ 781.50 $ 1,329.95 $ 500 80-000-44-00-4400 DONATIONS/SPONSORSHIP $ - $ 170.00 $ 90.00 $ $ $ $ 156.50 $ 90.00 $ 270.00 $ 2,270.00 $ 3,046.50 $ 2,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 TOTAL REC CENTER REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,273.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,227.20 $ $ $ 506,900.66 $ 547,933.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 2,630.78 $ 2,630.77 $ 26,965.39 $ 33,543 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 3,741.51 $ 3,346.28 $ 3,805.18 $ 28,079.43 $ 35,000 80-000-50-00-5136 SALARIES-PART TIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 8,002.82 $ 7,951.76 $ 7,206.89 $ 77,473.24 $ 98,000 80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ w $ $ 500 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 3,513.38 $ 4,966.19 $ 46,370.97 $ 65,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ 8,895.00 $ $ 3,263.00 $ 1,187.20 $ $ 3,755.50 $ 1,302.50 $ 18,403.20 $ 15,000 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 1,420.44 $ 259.55 $ 8,009.90 $ 11,000 80-000-62-00-5410 MAINTENANCE-OFFICE E $ $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 313.30 $ 324.89 $ 2,528.16 $ 4,500 80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 1,211.06 $ 539.32 $ 7,886.44 $ 16,000 80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ $ $ 500 80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ $ $ 1,310.21 $ 1,500 80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 184.97 $ 190.00 $ $ 4,313.75 $ 5,000 80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 197,000.00 $ 216,000 80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ $ $ $ $ $ $ $ $ 350.00 $ 700 80-000-62-00-5434 POOL SUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ $ $ 3,083.24 $ 3,200 80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,581.87 $ 2,992.54 $ 3,223.34 $ 33,749.46 $ 28,000 80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 324.03 $ 320.38 $ 323.26 $ 2,752.51 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 29.86 $ 25.02 $ 32.50 $ 270.00 $ 600 80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ $ $ 53,679.70 $ 53,000 80-000-62-00-5440 SECURITY $ $ 60.00 $ $ $ 60.00 $ $ $ 60.00 $ $ $ 180.00 $ 500 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ $ $ 360.00 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ $ $ $ $ $ $ $ $ $ 50 80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ $ $ 80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ $ $ $ 80-000-65-00-5802 OFFICE SUPPLIES $ $ $ 634.11 $ 456.22 $ $ $ $ $ 8.75 $ 185.68 $ 1,284.76 $ 2,600 80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 1,839.67 $ 1,494.96 $ 1,428.98 $ 14,907.06 $ 17,000 80-000-65-00-5804 OPERATING SUPPLIES $ $ 84.00 $ 42.79 $ 201.59 $ $ 399.00 $ 91.71 $ $ $ 112.48 $ 931.57 $ 3,000 80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 5,198.09 $ $ 5,319.60 $ 6,000 80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ $ $ $ $ $ $ $ $ $ 600 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 804.40 $ 1,027.30 $ 7,935.84 $ 6,000 80-000-65-00-5840 SCHOLARSHIPS $ $ $ 17.50 $ $ $ 371.00 $ $ $ $ $ 388.50 $ 400 80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 713.00 $ 781.00 $ 6,042.50 $ 4,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 122.00 $ 295.00 $ 915.00 $ 1,500 80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 895.64 $ 924.77 $ 8,855.06 $ 10,000 80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 1,322.71 $ 1,411.92 $ 13,568.93 $ 17,658 80-000-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,182.00 $ $ 1,998.00 $ $ $ $ $ $ $ 3,180.00 $ 3,200 80-000-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ 300 80-000-75-00-7500 PHONE SYSTEM $ $ $ $ $ $ - $ $ $ $ $ $ 200 80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,806.47 $ 2,202.04 $ 9,067.25 $ 11,000 80-000-78-00-9010 MISC RETAIL $ - $ - $ - $ $ - $ - $ - $ - $ $ 300 TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ 50,983.56 $ $ $ 585,161.67 $ 675,301.00 TOTAL FUND REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,227.20 $ $ $ 506,900.66 $ 547,933.00 TOTAL FUND EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ 50,983.56 $ $ $ 585,161.67 $ 675,301.00 FUND SURPLUS(DEFICIT) $ (42,304.28)1$ 5,441.17 1$ (28,110.29) $ (15,971.32)1$ 7,721.59 1$ (15,186.84) $ (1,927.31)1$ 3,419.65 1$ 1,412.98 1$ 7,243.64 1$ 1$ 11$ (78,261.01) $ (127,368.00) 1 oft Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: March 10, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: February 4, 2011 L Subject: Strategic Planning The following topics are set to be discussed under the "strategic planning" agenda item. Materials will be distributed by staff at the meeting as time allows. A verbal discussion on each item will be conducted at the meeting. 1) FY 12 and FY 13 budgets a. The FY 11 budget is attached. This approved budget has projected for FY12. 2) REC Center a. Financial viability b. Rental reduction c. Property tax relief 3) Building/redevelopment of parks a. Budget related discussion b. Can we afford new projects? 4) Depletion of staff, equipment and the consequences of such a. Probably no replacing any recent loss of staff b. Future losses and the repercussions of such 5) Recreation programming—future and priorities a. Do we duplicate services? b. How do we deal with budget cuts vs. programming? 6) Capital needs of the departments a. What if no funds are available? 7) Land-cash budget 8) Doomsday budget scenarios a. Options for a park district