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Park Board Packet 2011 04-28-11
Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. April 28, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Recreation Manager—Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Bills Review: Bill list* Old Business: Riverfront Park Use Policy* Riverfront Building lease negotiations with Upper Crust* Whitewater Course maintenance manual and obligations REC Center sublease with Empower Training* New Business: Riverfront Building Improvements—Geneva Kayak Center* REC Center membership level — 1 week* Old Business, continued: Strategic planning Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: May 12, 2011 *Items needing Board approval or recommendation DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 4094 04/04/11 01 BANNERS 79-650-65-00-5803 04/28/11 151.28 PROGRAM EXPENSES INVOICE TOTAL: 151.28 VENDOR TOTAL: 151.28 ARAMARK ARAMARK UNIFORM SERVICES 610-7033284 04/05/11 01 UNIFORMS 79-610-62-00-5421 04/28/11 146.01 WEARING APPAREL INVOICE TOTAL: 146.01 610-7037968 04/12/11 01 UNIFORMS 79-610-62-00-5421 04/28/11 104.72 WEARING APPAREL INVOICE TOTAL: 104.72 VENDOR TOTAL: 250.73 BANCAMER BANC OF AMERICA LEASING 011830226-PR 04/14/11 01 COPIER LEASE 79-650-62-00-5410 04/28/11 178.00 MAINTENANCE-OFFICE EQUIPME 02 COPIER LEASE 80-000-62-00-5410 198.00 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BMI BROADCAST MUSIC INCORPORATED 1843261 04/02/11 01 FITNESS CLUB AGREEMENT 79-650-65-00-5803 04/28/11 154.50 PROGRAM EXPENSES 02 FITNESS CLUB AGREEMENT 80-000-65-00-5803 154.50 PROGRAM EXPENSES INVOICE TOTAL: 309.00 VENDOR TOTAL: 309.00 CALLONE UNITED COMMUNICATION SYSTEMS DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0411P 04/15/11 01 REC CENTER MONTHLY CHARGES 80-000-62-00-5437 04/28/11 494.11 TELEPHONE/INTERNET/CABLE 02 PARK/REC MONTHLY CHARGES 79-650-62-00-5437 109.70 TELEPHONE/INTERNET INVOICE TOTAL: 603.81 VENDOR TOTAL: 603.81 COMED COMMONWEALTH EDISON 6819027011-0411 04/06/11 01 PR BUILDINGS 79-650-62-00-5435 04/28/11 342.12 ELECTRICITY INVOICE TOTAL: 342.12 7982205057-0411 04/04/11 01 202 COUNTRYSIDE UNIT D 80-000-62-00-5435 04/28/11 135.55 ELECTRICITY INVOICE TOTAL: 135.55 7982206018-0411 04/05/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-000-62-00-5435 04/28/11 2,531.51 ELECTRICITY INVOICE TOTAL: 2,531.51 VENDOR TOTAL: 3,009.18 CROWNTRO CROWN TROPHY 13370 04/12/11 01 ENGRAVED SOCCER MEDALS 79-650-65-00-5803 04/28/11 393.42 PROGRAM EXPENSES INVOICE TOTAL: 393.42 VENDOR TOTAL: 393.42 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 6502 01/01/11 01 JANUARY PEST CONTROL 80-000-62-00-5416 04/28/11 39.00 MAINTENANCE- GENERAL INVOICE TOTAL: 39.00 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 7035 04/01/11 01 APRIL PEST CONTROL 80-000-62-00-5416 04/28/11 39.00 MAINTENANCE- GENERAL INVOICE TOTAL: 39.00 VENDOR TOTAL: 78.00 FOXVALLE FOX VALLEY TROPHY & AWARDS 27099 04/14/11 01 TAX DODGE MEDALS & TROPHIES 79-650-65-00-5803 04/28/11 464.60 PROGRAM EXPENSES INVOICE TOTAL: 464.60 VENDOR TOTAL: 464.60 GOLDMEDA GOLD MEDAL PRODUCTS 226566 04/11/11 01 BRIDGE CONCESSION FOOD 79-650-65-00-5828 04/28/11 495.68 CONCESSIONS INVOICE TOTAL: 495.68 VENDOR TOTAL: 495.68 GROUND GROUND EFFECTS INC. 230061 03/31/11 01 FABRIC PINS, STRAW BLANKET 79-610-65-00-5804 04/28/11 233.50 OPERATING SUPPLIES INVOICE TOTAL: 233.50 VENDOR TOTAL: 233.50 HOMEDEPO HOME DEPOT 12856 03/16/11 01 FILTERS 80-000-62-00-5408 04/28/11 69.50 MAINTENANCE- SUPPLIES INVOICE TOTAL: 69.50 VENDOR TOTAL: 69.50 HOMERIND HOMER INDUSTRIES DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HOMERIND HOMER INDUSTRIES 536326 04/07/11 01 MULCH 79-610-62-00-5417 04/28/11 1,470.00 MAINTENANCE-PARKS INVOICE TOTAL: 1, 470.00 VENDOR TOTAL: 1, 470.00 ILAG ILLINOIS DEPT. OF AGRICULTURE 040311 04/03/11 01 FEE FOR 3 PUBLIC OPERATOR 79-610-65-00-5804 04/28/11 65.00 OPERATING SUPPLIES 02 LICENSES, 1 PUBLIC APPLICATOR ** COMMENT ** 03 LICENSE ** COMMENT ** INVOICE TOTAL: 65.00 VENDOR TOTAL: 65.00 ILPD4811 ILLINOIS STATE POLICE 032911-PR 03/29/11 01 BACKGROUND CHECK 79-650-65-00-5803 04/28/11 34.25 PROGRAM EXPENSES INVOICE TOTAL: 34.25 041311-P 04/13/11 01 BACKGROUND CHECKS 79-650-65-00-5803 04/28/11 513.75 PROGRAM EXPENSES INVOICE TOTAL: 513.75 VENDOR TOTAL: 548.00 IMAGEPLU IMAGE PLUS 26797 03/29/11 01 SOCCER JERSEYS 79-650-65-00-5803 04/28/11 737.75 PROGRAM EXPENSES INVOICE TOTAL: 737.75 VENDOR TOTAL: 737.75 INTERICE INTERNATIONAL ICE CENTER 1440 11/12/10 01 HOCKEY INSTRUCTION 79-650-62-00-5401 04/28/11 280.00 CONTRACTUAL SERVICES INVOICE TOTAL: 280.00 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT INTERICE INTERNATIONAL ICE CENTER 1449 03/15/11 01 SKATING SCHOOL/HOCKEY 79-650-62-00-5401 04/28/11 133.00 CONTRACTUAL SERVICES 02 REGISTRATIONS ** COMMENT ** INVOICE TOTAL: 133.00 VENDOR TOTAL: 413.00 JSHOES J'S SHOE REPAIR 8607-18 04/01/11 01 BOOTS 79-610-62-00-5421 04/28/11 95.00 WEARING APPAREL INVOICE TOTAL: 95.00 VENDOR TOTAL: 95.00 KCRECORD KENDALL COUNTY RECORD 033111-68-PR 03/31/11 01 SEASONAL EMPLOYMENT DISPLAY AD 79-610-65-00-5804 04/28/11 63.60 OPERATING SUPPLIES INVOICE TOTAL: 63.60 VENDOR TOTAL: 63.60 KIDSFIRS KIDS FIRST SPORTS SAFETY INC. 040511 04/05/11 01 TUMBLING CLASS INSTRUCTION 80-000-62-00-5401 04/28/11 585.00 CONTRACTUAL SERVICES INVOICE TOTAL: 585.00 VENDOR TOTAL: 585.00 KONICAMI KONICA MINOLTA BUSINESS 217402930 03/29/11 01 COPIER CHARGES 79-650-62-00-5410 04/28/11 38.27 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 38.27 217414161 03/30/11 01 COPIER CHARGES 80-000-62-00-5410 04/28/11 86.91 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 86.91 VENDOR TOTAL: 125.18 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 40844 04/05/11 01 COPIER CHARGES 80-000-62-00-5410 04/28/11 25.00 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 KREPKOMP FRED KREPPERT 001359 04/17/11 01 TIMING & FINAL RESULTS FOR 79-650-65-00-5803 04/28/11 370.00 PROGRAM EXPENSES 02 TAX DODGE ** COMMENT ** INVOICE TOTAL: 370.00 VENDOR TOTAL: 370.00 MENLAND MENARDS - YORKVILLE 72299 03/30/11 01 BATTERIES, QUICK LINKS, SPRING 79-610-65-00-5804 04/28/11 39.31 OPERATING SUPPLIES 02 SNAPS, FIBER GLASS ** COMMENT ** INVOICE TOTAL: 39.31 72547 03/31/11 01 1M STARTERS 79-610-62-00-5417 04/28/11 41.92 MAINTENANCE-PARKS INVOICE TOTAL: 41.92 73565 04/04/11 01 TORX SET, HEX KEY SET, 79-610-65-00-5804 04/28/11 125.82 OPERATING SUPPLIES 02 BATTERIES ** COMMENT ** INVOICE TOTAL: 125.82 73571 04/04/11 01 MERCHANDISE RETURNS 79-610-65-00-5804 04/28/11 -19.97 OPERATING SUPPLIES INVOICE TOTAL: -19.97 73575 04/04/11 01 SOCKETS 79-610-65-00-5815 04/28/11 22.80 HAND TOOLS INVOICE TOTAL: 22.80 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 73604 04/04/11 01 QUICK LINKS 79-610-65-00-5804 04/28/11 3.92 OPERATING SUPPLIES INVOICE TOTAL: 3.92 73813 04/05/11 01 CONCRETE EPDXY 79-610-65-00-5804 04/28/11 4.99 OPERATING SUPPLIES INVOICE TOTAL: 4.99 74319-11 04/13/11 01 CONCRETE MIX 79-610-65-00-5804 04/28/11 26.10 OPERATING SUPPLIES INVOICE TOTAL: 26.10 74485 04/08/11 01 SWIVEL HASPS, OPEN BAR HOLDERS 79-610-65-00-5804 04/28/11 14.36 OPERATING SUPPLIES INVOICE TOTAL: 14.36 VENDOR TOTAL: 259.25 MJELECT MJ ELECTRICAL SUPPLY, INC. 1121278-00 03/25/11 01 FUSE, FUSE HOLDER 80-000-62-00-5416 04/28/11 9.00 MAINTENANCE- GENERAL INVOICE TOTAL: 9.00 VENDOR TOTAL: 9.00 NANCO NANCO SALES COMPANY, INC. 6887 04/07/11 01 CONCESSION STAND START UP 79-650-65-00-5828 04/28/11 217.52 CONCESSIONS 02 SUPPLIES ** COMMENT ** INVOICE TOTAL: 217.52 6894 04/14/11 01 BODY & HAIR SOAP, TISSUE, 80-000-62-00-5408 04/28/11 173.85 MAINTENANCE- SUPPLIES 02 GARBAGE LINER ** COMMENT ** INVOICE TOTAL: 173.85 VENDOR TOTAL: 391.37 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 64-99-70-7276 0-0411 04/07/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-000-78-00-9002 04/28/11 974.58 NICOR INVOICE TOTAL: 974.58 65-69-00-0377 0-0411 04/07/11 01 202 E COUNTRYSIDE PKWY UNIT D 80-000-78-00-9002 04/28/11 121.47 NICOR INVOICE TOTAL: 121.47 VENDOR TOTAL: 1,096.05 OFFWORK OFFICE WORKS 188389 04/08/11 01 INK CARTRIDGE, BINDER INDEX 79-650-65-00-5802 04/28/11 95.97 OFFICE SUPPLIES INVOICE TOTAL: 95.97 VENDOR TOTAL: 95.97 ORIENTAL ORIENTAL TRADING CO INC 643222579-02 02/25/11 01 GRADUATION BEARS, BUBBLES 80-000-65-00-5803 04/28/11 53.45 PROGRAM EXPENSES 02 GRADUATION BEARS, BUBBLES 79-650-65-00-5803 29.48 PROGRAM EXPENSES INVOICE TOTAL: 82.93 643445554-01 03/21/11 01 RETURNED MERCHANDISE CREDIT 80-000-65-00-5803 04/28/11 -53.45 PROGRAM EXPENSES 02 RETURNED MERCHANDISE CREDIT 79-650-65-00-5803 -24.49 PROGRAM EXPENSES INVOICE TOTAL: -77.94 643707700-01 03/25/11 01 EASTER GOODY BAGS 79-650-65-00-5803 04/28/11 24.97 PROGRAM EXPENSES INVOICE TOTAL: 24.97 VENDOR TOTAL: 29.96 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 16:07:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000782 STEPHANIE BRIGGS 94204 04/05/11 01 CLASS CANCELLATION REFUND DUE 80-000-65-00-5841 04/28/11 69.00 PROGRAM REFUNDS 02 TO LOW ENROLLMENT ** COMMENT ** INVOICE TOTAL: 69.00 VENDOR TOTAL: 69.00 R0000879 BRIAN GIBSON 94515 04/12/11 01 PARTIAL MEMBERSHIP REFUND 80-000-65-00-5842 04/28/11 120.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 120.00 VENDOR TOTAL: 120.00 REINDERS REINDERS, INC. 1333154-00 03/24/11 01 GASKET 79-610-62-00-5408 04/28/11 1.38 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 1.38 VENDOR TOTAL: 1.38 RISKEYBU LINDSEY HUMMELL 1101-2 04/14/11 01 175 T-SHIRTS 79-650-65-00-5803 04/28/11 1,456.25 PROGRAM EXPENSES INVOICE TOTAL: 1,456.25 VENDOR TOTAL: 1,456.25 RUSITYORK RUSH-COPLEY HEALTHCARE 3740 04/01/11 01 DOT DRUG SCREEN 79-610-62-00-5405 04/28/11 26.00 PARK CONTRACTUAL INVOICE TOTAL: 26.00 VENDOR TOTAL: 26.00 SERVICE SERVICE PRINTING CORPORATION DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 16:07:43 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SERVICE SERVICE PRINTING CORPORATION 22266 03/31/11 01 8,500 SUMMER CATALOGS 79-650-62-00-5603 04/28/11 8,843.23 PUBLISHING/ADVERTISING INVOICE TOTAL: 8,843.23 VENDOR TOTAL: 8,843.23 TOTALFIR TOTAL FIRE & SAFETY INC 16607 03/31/11 01 ANNUAL EXTINGUISHER INSPECTION 80-000-62-00-5416 04/28/11 67.65 MAINTENANCE- GENERAL INVOICE TOTAL: 67.65 VENDOR TOTAL: 67.65 UNIQUEPR UNIQUE PRODUCTS & SERVICE 219862 04/13/11 01 LAUNDRY SOAP, TOILET PAPER, 80-000-62-00-5408 04/28/11 232.80 MAINTENANCE- SUPPLIES 02 BOWL CLEANER, PAPER TOWELS ** COMMENT ** INVOICE TOTAL: 232.80 VENDOR TOTAL: 232.80 YORKBIGB YORKVILLE BIG BAND 090411 04/18/11 01 SEPTEMBER 4 PERFORMANCE 79-000-14-00-1401 04/28/11 300.00 PREPAID EXPENSE-HOMETOWN D INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 953760 03/02/11 01 OIL 79-610-62-00-5408 04/28/11 4.37 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 4.37 954771 03/10/11 01 WIPER BLADES 79-610-62-00-5408 04/28/11 23.04 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 23.04 VENDOR TOTAL: 27.41 DATE: 04/19/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 16:07:43 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKPRPC YORKVILLE PARK & REC 041311 04/13/11 01 POSTAGE STAMPS FOR SANTA 79-650-65-00-5803 04/28/11 8.80 PROGRAM EXPENSES 02 LETTERS ** COMMENT ** 03 SCITECH FIELDTRIP PARKING 80-000-65-00-5803 1.50 PROGRAM EXPENSES INVOICE TOTAL: 10.30 VENDOR TOTAL: 10.30 TOTAL ALL INVOICES: 23,967.85 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park Use Policy Agenda Date: Apri128, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: February 4, 2011 L Subject: Riverfront Park Use policy This item was last discussed at the February 10th Park Board meeting. At that meeting, the Park Board discussed the following items: • Restrict hot dog sales to mobile cart • Restrict mobile food vendors in the park. • Sell vendor spaces for special events. • Restrict non-food vendors in the park. • Chamber can partner with city to build a kiosk with maps, etc. • No bikes on 12 foot wide path. Walking carts, but not motorized. There will be people standing on the trail. If someone pulls a kayak caddy, that is fine. If someone owns their own cart, they can use it. Further down on the agenda for tonight's meeting, is a discussion of the current status of the Riverfront Building lease negotiations with Upper Crust. In short, they have leaned away from renting the space in the building and would instead like to set up temporarily in Riverfront Park on the weekend. Given this development, I thought it would a good idea for the Park Board to further discuss the idea of restricting the rental of booth spaces to food vendors. Finally, current Health Department regulations permit such a temporary setup proposed by Upper Crust (or another vendor) to 14 occurrences per year. In the past few weeks, I have been contacted by vendors interested in putting up vendor tents and displays in Riverfront park, in assisting individuals travel on land from the bottom of the whitewater park to the top, and in renting the storage component of the building on the east side of Riverfront Park(preschool building). I acknowledge that the Park Board would like to roll the Riverfront Park Use policy provisions into the Park Rental and Park Use Policies. We will do that, and I agree that having one policy instead of three is a good idea. In order to draft the specific provisions of the Riverfront Park use section, I would like to get direction from the Park Board on whether or not certain uses in the park will be allowed. Getting direction from the park Board will also help me in addressing the questions of various vendors that contact me. The specific items I am seeking direction on are: 1) Several individuals have contacted me asking if they would be able to assist people in pulling kayaks and canoes up the whitewater park path. One group of individual was willing to purchase devices similar to those in the attached pictures. The questions for this item are: a. Do we want to allow Geneva Kayak, assuming they are the building user, to have bike mounted kayak trailers on the path? b. Do we want to allow private individuals to bring in bike mounted kayak trailers for their personal use? c. Do we want to allow private individuals to bring in bike mounted kayak trailers for someone else's personal use? d. Do we want to allow private individuals to set up a vendor tent or booth in the park to sell bike mounted kayak trailer usage in the park(essentially competing with Geneva Kayak)? 2) Several companies have contacted me asking if they would be able to set up mobile food vending and other vendors in the park. a. Do we want mobile food vendors in the park? b. Do we want to limit the quantity of food vending permits in the park? c. Do we want to limit the quantity of food vending permits in the park, depending on the type of food? (i.e. only one pizza vendor) d. Do we want non-food vendors in the park? i. IE—kayak vendors competing with Geneva Kayak? ii. Chiropractors? 3) Several companies have contacted me asking if we would consider renting out the southern unit of the riverfront preschool building. There is currently about 200sf of space in the building that is dedicated to storage. a. Do we want to explore drafting an RFP seeking businesses to use that space? Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Building Lease Negotiations with Upper Crust Agenda Date: Apri128, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMT10" CC: ]DT Date: L Subject: Riverfront Building lease negotiations with Upper Crust As mentioned briefly in the prior RFP, Upper Crust has notified the City that the proposed terms of the lease agreement for the portion of the building located at 131 E Hydraulic are not acceptable. Specifically, the high cost of capital improvements needed in the building, coupled with the short lease term are the major sticking points. They have indicated a willingness to set up a temporary presence in the Park, subject to our park rules and Kendall County health department regulations. I am seeking direction from the Park Board on their preferred course of action. We could negotiate more favorable terms with Upper Crust, we could recreate an RFP with new terms (i.e. pay for a percentage of the improvements to the building or a longer lease term), or we could choose a second proposer to negotiate with (River City Roasters and Creative Kernels are both still interested in the unit). Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Whitewater Course maintenance manual and obligations Agenda Date: Apri128, 2011 Synopsis: Discussion of the obligations associated with the Glen D. Palmer Dam bypass. The intergovernmental agreements between the State and City are attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Illin©is Department of Natural Resources Pat Quinn,Govemor One natural Resources Way Springfield.Illinois 62702-1271 Nfarc'vliller,Director I�iip;+r'dnr.statc.i.l.us July 1.7, 2009 Mr. Bark Olson United City of Yorkville 8001 Garne Fann Road Yorkville, Illinois 607560 Dear Mr. Olson: As a follow up to our meeting on July 14"', enclosed are two additional copies of the Operations and Maintenance Manual for the Glen Palmer Dana and Bypass Channel. This manual also includes a fully executed copy of the Agreement between the city of Yorkville and the Department of Natural Resources/Office of Water Resources covering the implementation and operation of the Glen Palmer Dam Improvements Project. The Agreement incorporates existing state owned property lease terms, originally outlined in Intergovernmental Agency Agreement number 645A between the Department and the City of Yorkville. The new Agreement included in the Operation and Maintenance Manual updates and replaces that former lease document. Please familiarize yourself with the manual and call me at 217-782-91301 if you have any questions. Sin rely, L� Lo en A. Wob _,t. ., FM fe+ct Manager LAW:rc Enclosures Operation and Maintenance Manual Yorkville l Glen Palmer Darn Fox River Glass 2 Dam City of Yorkville, Kendall County, Illinois August, 2005 (Updated March 29, 2007) OPERATION AND MAINTENANCE MANUAL YORKVILLE/GLEN PALMER DAM YORKVILLE,KENDALL COUNTY, ILLINOIS Table of Contents SECTION1: GENERAL....................................................................................... ..............1 SECTION 2: DEFINITIONS .................................... ............................................................3 SECTION 3: DAM INFORMATION..................................... ..............................................6 SECTION 4- OPERATION ACTIVITIES.............I.,.....................I.............................. .......11 SECTION 5: MAINTENANCE ACTIVITIES.................................-.................................17 APPENDIX A: INTERGOVERNMENTAL AGREEMENT#203 APPENDIX B : ESTIMATED OPERATION AND MAINTENANCE COSTS APPENDIC C: OPERATION AND MAINTENANCE CHECKLIST APPENDIX D: SLIDE GATE MAINTENANCE APPENDIX E.- STOPLOG MAINTENANCE PLATES PLATE I -DAM AND BYPASS CHANNEL CONFIGURATION PLATE 2 -GENERAL CROSS SECTIONS PLATE 3 -DENIL FISHWAY PLAN AND PROFILE PLATE 4-DEWATERING BREACH LOCATION SECTION 1 GENERAL This operation and maintenance manual, (hereafter referred to as O&M manual), outlines objectives,proposed policies,responsibilities,and procedures for City of Yorkville personnel who are responsible for the management of the Yorkville/Glen Palmer Dam. REASONS FOR DEVELOPMENT AND DISSEMINATION OF THE O&M MANUAL The overall public interest is served by providing this document to serve as a basis for the safe and economical operation and maintenance of the dawn during both emergency and day-to-day conditions. Additionally, it is a requirement of all dam owners who have dams which fall under the jurisdiction of the Illinois Department of Natural Resources (Rivers, Lakes and Streams Act, (615 ILLS 5) Paragraph 23a) to operate and maintain them safely. Part 3702.40 of the 17 Illinois Administrative Code,Chapter I entitled the"Construction and Maintenance of Dams" details that: "4)An applicant for a Class I or II Clam shall submit an operational plan specifying the method and schedule for the operation of the darn and the routine operating procedures to keep the dam in good working order, including an emergency warning plan." and "5) As a condition of each permit, the dam owner shall submit a maintenance plan detailing the procedures and schedules to be followed to maintain the dam and its appurtenances in a reasonable state of repair." As a dam owner, the Illinois Department of Natural Resources, Office of'Water Resources (IDNRIUWA)is responsible for the safety of the public and for maintaining the structures for both safety and economy. Through an Intergovernmental Agreement(Contract x#203)between the city of Yorkville and IDNWOWR, signed January 21, 2005, the city of Yorkville is responsible for operating and maintaining both Phase 1 and Phase 2 improvements to the dam and for accepting all liability associated with the operation of the dam. This agreement is included in Appendix A. GENERAL RESPONSIBILITIES Yorkville City Council The City Council will annually provide sufficient funding to safely maintain and operate the dam. The estimated annual funding requirement as of the date of this plan is $ 42,000 at completion of Phase 2. Appendix B includes a detailed summary of operation and maintenance activities used to develop the cost estimates noted above. The City Council will 1 also provide sufficient authority to personnel within city government to assure the performance of critical functions during emergencies as outlined in the Emergency Action Plan. City of Yorkville, Public Works Department On behalf of the city of Yorkville, the Public Works Department is responsible for the operation and maintenance of the dam in accordance with the operation and maintenance manual,to ensure that the dam will serve the intended purpose. Maintenance will include,but not be limited to; keeping the area clear of all trash and debris,or any other matter that might tend to impede proper and free flow of water. All structures, including riffles, pools,trails, bridges and the divider island will be kept clean of any and all debris and will be maintained in a satisfactory condition. All dam signage will be maintained in a satisfactory condition. Grass covered areas will be mowed to a height of six inches or less at least twice each year. Can areas that cannot be mowed, measures will be taken at least annually to maintain the designated landscape plantings and eliminate unwanted woody growth larger than one-half inch in diameter. Any web camera installed in the vicinity of the dam will be operated and maintained.The city of'Yorkville will also keep all concrete and rock surfaces free of graffiti and unnecessary markings and maintain and repair all fencing and hand railing associated with the dam. Measures will also be taken as conditions require to correct any erosion problems associated with the dam. IDNR is responsible for operation and maintenance of the stream gage recording equipment at the dam site. City of Yorkville, Police Department The city of Yorkville Police Department will close any city roads impacted by, or potentially impacted by, an emergency at the dam. The city of Yorkville Police Department will secure the dam site to allow ESDA and other Emergency Action Plan (EAP) parties to assess the situation of the emergency at the dam and implement remedial measures at the darn, if necessary with out placing the public at further risk. Emergency Services and Disaster Agency Kendall County Emergency Services Disaster Agency (ESDA) The Director of Kendall County ESDA will be responsible for all decisions related to emergency actions in the EAP in consultation with the IDNR when possible. ESDA will evaluate the reported situation at the dam and determine the nature of the emergency in consultation with city of Yorkville Public Works Department and IDNR when possible. ESDA will initiate the EAP if necessary, and initiate any remedial action if appropriate. 2 SECTION 2 DEFMTIONS Abutment-That part of the valley side or concrete walls against which the dam is constructed. Right and left abutments are those on respective sides of an observer when viewed looking downstream. Appurtenant Works-The structures or machinery auxiliary to dams which are built to operate and maintain dams; such as outlet works, spillways, gates, valves, channels,etc. Boil-A stream of water discharging from the ground surface downstream of the darn carrying with it a volume of soil which is distributed around the hole formed by the discharging water. Berne-A horizontal step or bench in the sloping profile of an embankment darn. Breach - A break, gap, or opening (failure) in a dam which releases impoundment water. Concrete Block - An erosion protection method using interlocking concrete blocks, usually with openings that are filled with soil and grass, Core- A zone of material of low permeability in an earthen darn. Dam- A barrier built for impounding or diverting the flow of water. Dike(Levee)-An embankment or structure built alongside a river to prevent high water from flooding bordering land. Drain,Layer or Blanket-A layer of pervious material in a dam to facilitate the drainage of the embankment including such items as a toe drain, a weep hole, and a chimney drain. Drawdown - The resultant lowering of water surface level due to the controlled release of water from the impoundment. Embankment-bill material,usually earth or rock, placed with sloping sides. Earthen Dam -Any dam constructed of excavated natural materials. Emergency Action Plan (EAP) - A predetermined plan of action to be taken to reduce the potential for property damage and loss of lives. Failure- An incident resulting in the uncontrolled release of water from a dam. 3 Feature Boulders — granite boulders deliberately placed in certain areas for a number of reasons including hydraulic controls and their adjustment,whitewater features such as waves and eddys, habitat, and appearance. Freeboard-The vertical distance between a stated water level and the top of a darn. Gate or Valve -In general, a device in which a leaf or member is moved across the waterway to control or stop the flow. Groin -The junction of the upstream or downstream face of the dam with the valley wall. Grouted Boulders—granite boulders placed in the stream bed with grout between them at the bottom of their joints that are intended for flood and erosion control,diversion and river grade control, whitewater boating, and environmental purposes. Maintenance-The upkeep,involving labor and materials,necessary for efficient operation of dams and their appurtenant works. Operation-The administration,management,and performance needed to operate the dam and appurtenant works. Operation and Maintenance Inspection - Inspections conducted by the dam operator. These inspections are frequent visual "walk around"inspections of the dam surface and appurtenant works. Outlet-An opening through which water can freely discharge for a particular purpose from all impoundment. Overflow Entry Weir -- Weir located on the upstream divider island that allows additional river flaw into the challenge route.. Phreatic Surface -The upper surface of saturation in an embankment. Piping-The progressive development of internal erosion by seepage, appearing downstream as a hole or seam, discharging water that contains soil particles. Planted Riprap A layer of stone riprap mixed with topsoil and plantings. Riprap - A layer of large stones, broken rock or precast blocks placed in a random fashion usually on the upstream slope of an embankment dam,on a reservoir shore,or on the sides of a channel as a protection against current, wave and ice action. 4 Roller Compacted Concrete — Roller Compacted Concrete (RCQ consists of aggregate, Portland cement and water. RC+C is a stiff concrete mix that is placed with earthwork equipment. It does not contain dowels or steel reinforcement. Sill - Top of a concrete weir. The elevation at which water will just begin to flow over the weir. Silt/Sediment- Soil particles and debris in an in]poundmcnt. Slump/Slide Area - A portion of earth embankment which moves downslope, sometimes suddenly, often with cracks developing. Spillway System-A structure or structures over or through which flows are discharged.If the flow is controlled by gates, it is considered a controlled spillway. If the elevation of the spillway crest is the only control of the flows, it is considered an uncontrolled spillway. Emergency Spillway - A spillway designed to operate very infrequently, only during exceptionally large floods, usually constructed of materials expected to erode slowly. Principal Spillway - The main spillway which controls both normal and flood flows and is constructed of non-erodible materials. Auxiliary Spillway - A spillway which works in conjunction with the principal spillway to control flood flows and is constructed of non-erodible materials. Stepped Riprap (terraces)--riprap placed to create terraces or steps. Generally located in a 3 step formation just above the water level in key locations, Stilling Basin-A basin constructed to dissipate the energy of fast flowing water,such as from a spillway, and to protect the stream bed from erosion. Stop Logs—Adjustable concrete blocks placed in the bypass channel entry way. The blocks allow flexibility to adjust the opening to the channel. Toe of Embankment - The junction of the face of the dam with the ground surface in the floodplain upstream or downstream of the darn. Trash Rack - A structure of metal or concrete bars located in the waterway at an intake to prevent the entry of floating or submerged debris. Weep Drain—a perforated pipe to relieve pressure head. 5 SECTION 3 DAM INFORMATION The Glen D. Palmer Dam is located on the Fox River approximately 35.9 miles upstream of the confluence with the Illinois River. The dam is in the city of Yorkville 940 ft upstream of the Illinois Route 47 Bridge. The drainage area tributary to the dam is 1804 square miles. SIZE CLASSIFICATION With a maximum height of 12.5 feet and a maximum storage capacity of approximately 867 acre-feet, the dam is in the small size category. HAZARD CLASSIFICATION The Yorkville/Glen D. Palmer Dam is classified as a CLASS IL SIGNIFICANT HAZARD POTENTIAL dam because of the moderate probability that, in the event of a dam failure, lass of life and/or property damage downstream of the dam would occur. Illinois Route 47 bridge and the Bristol/Yorkville Sanitary District water treatment facility are both located less than a mile downstream of the dam. PURPOSE OF DAM Originally the dam was constructed near the location of a historic mill rake operation as part of a plan in late 1950's to provide commercial navigation on the Fox River through a system of lacks and dams. 'Today the dam provides the only recreational pool of water in Kendall County for boating and fishing. The dam includes: 1. An original earthen embankment dam behind concrete abutments constructed by the State Division of Waterways in 1960-61. Top of embankment (behind north abutment) is 40 feet wide at elevation 582.0. The earthen embankment is protected with revetment mat on the north end of the dam on 3 horizontal to 1 vertical slope. 2. An original concrete ogee crest spillway dam constructed by the State Division of Waterways in 1960-61. Plates 1, 2 and 3 show the current configuration of dam including a 400 foot section of the crest at elevation 575.08 that has been modified to include 4 steps approximately 1"-2" high by 5'-S" wide. 6 3. Bypass channel approximately 1000 feet long by 120 feet wide including 7 rapids and pools in series. Channel includes two routes, a moderate route and a challenge route. The upstream divider island will be constructed of a core of roller compacted concrete(RCC) to approximately elevation 576.0. There will be a proposed pedestrian path located on the island over the RCC. Gravel and sand fill will be placed over the RCC with riprap placed on top. Further upstream from the divider island a low flow entry weir will be constructed to allow flaw into the bypass channel. This will also be constricted of RCC with a concrete weir attached with a top elevation of 574.95 (approximately the same as the existing dam) 4. Divider island and new south dam abutment. At elevation 577.3, flow will overtop the island and flow from the pool upstream of the daze into the bypass channel. 5. A 5'x3"Box culvert(side chute) through the south abutment with a slide gate structure and trash rack on upstream (south)end of the box conveying water from the pool immediately downstream of the dam to the downstream end of the stepped spillway. 6. An access bridge from the south share to the divider island over the bypass channel including stairs from the north bridge abutment(south dam abutment) to the island. 7. A Denil fish ladder structure located immediately near the north dam abutment with a trash rack at the upstream (east)end of the structure (see Plate 1 and 3). & A 3' - 11" wide by 12" deep notch in the crest of the dam located near the north abutment for low flow water distribution. The hydraulic situation with regard to the Stoplog is complicated, but the operation is relatively simple and infrequently needed. The components that affect each ether include. • A Long Darn Overflow Weir that is not level and is in a situation that is submerged with flood. Since it is so Iong,it can easily take most of the river flow if the Stoplog is set wrong. • A Denil Fish Ladder, which is really a channel with a constricted narrow and deep opening. It has an unusual hydraulic performance characteristics give the opening and the "Denil" plates. • A North Darn Overflow Notch,which is intended to achieve a total north flow of 25 cfs. This notch is below the overflew to the Whitewater Bypass Overflow Weir. 7 • Entry Overflow Weir to the Whitew ater Bypass. This is also a long weir, set slightly lower than the Dam Crest. Its level is set at the intended 210 cfs river level. Its purpose is to maximize flaw to the Whitewater Bypass,so we don't have the situation that when the river flows increase that the recreational experience doesn't increase. The weir length replaces,in a sense,the dam crest length removed by-the construction of the bypass. The darn and this Entry Overflow Weir dominate the hydraulics and thus sustaining the pool level. The Stoplog provides adjustability and tuning. • The Hydraulic Controls That Control the Split in the UP, er Bypass between the Main and Challenge Route. These are largely established by the design of the grouted boulder entries to each route_ The crest of the Main Waterway will have a degree of adjustability by moving some rock. • The Stoplog,which is the only component in the system with significant adjustability. Pertinent data for the existing darn with proposed modifications, appurtenant works and reservoir is presented in Table 1. Table 1: Pertinent Data for Proposed Dam Drainage Area Square Miles 1804 Dam Type Earth Fill Elevation,Top of Dam(earthen) Feet-NGVD 5810 Height above Streambed(earthen) Feet 13.0 [Upstream Slope 3H:1V Downstream Slope 3H:1 V Length, Crest Feet 150(north) 125 (south) Ta Width Feet 40 Type Concrete Ogee Elevation,Top of Ogee Spillway l eet-NGVD 575.08 Height above Streambed (ogee) Feet 6 Upstream Slope Vertical Downstream Slope 0.74H:IV Length, Crest Feet 410 Top Width Feet 2.5 Streambed Elevation (downstream) Feet-NGVD 569 Tye Roller Compacted Concrete. Elevation,To2 of Divider Island Feet-NGVD 577.30 Height above Streambed (RCC) Feet Varies,4-6 Upstream Slope 4H:1V Downstream Sloe 3H:I V Length, Crest Feet 227 Top Width Feet 5 Streambed Elevation(downstream) Feet-NGVD Varies, 567-559 Reservoir Storage at Normal Pool Acre-Ft 288 Normal Pool Elevation Feet-NGVD 575.08 Length Miles 2.1 Surface Area Acres 99 Storage at top of dam(5$2.0) Acre-Ft 867 9 Principal Spillway Type Stepped downstream of Ogee Dewatering [ogee Spillway,Denil Fish Ladder, Siphons,Bypass Channel, and if necessary Open Cut in Northern Earthen Embankment portion of the dam. ,Entrance Overflow Lower Area North of Divider Island Allows flow to enter challenge Route Elevation,Top of Overflow Feet-NGVD 574.95 Height above Streambed Feet 4-5 Length, Crest Feet 125 Top Width Feet 4 Streambed Elevation (downstream) Feet-NGVD Varies,569-570 Stop Log Entry Elevation,Top of Overflow Feet-NGVD 572.9 Height above Streambed Feet 4-5 Length, Crest Feet 20 To Width Feet 5 Streambed Elevation (downstream) Feet-NGVD Varies, 569-570 Flow Augmentation Pipe 5'x3' Concrete Box Culvert Through For Use During Low Flow South Abutment Periods Note:NGVD =National Geodetic Vertical Datum, 1929 10 SECTION 4 OPERATION ACTTWITIES GENERAL As a state owned facility on a Public Body of Water,the Yorkville Glen D.Palmer Dam and appurtenant works (including the bypass channel) is intended for public use and recreation. Accordingly, public use of the bypass channel shall not be restricted except when necessary for inspection,maintenance,or emergency conditions. General operation of the bypass channel by the city of Yorkville will be conducted in accordance with the Intergovern mental Agreement(Contract#203) between the city of Yorkville and IDNRIOWR, signed January 21, 2005 and included in Appendix A. The operation of the Denil fish ladder is intended to be year-round with outages (i.e., flow blockage to fishway) occurring only for maintenance needs outlined below.The elevation of the fishway is set by the river stage and therefore will not require routine adjustment of flow. However, stop logs can be used to block flow to the fishway in order to perform any necessary maintenance or debris removal. Aluminum flow baffles are installed on surface mounted guides inside the fishway. The baffles are designed to dissipate energy and are required for normal operation. For maintenance and inspection, the baffles can be removed from the surface mounted guides.For temporary replacement of baffles, wooden replicas of the aluminum baffles can be fabricated while replacement baffles are secured. The Denil fish ladder structure will have a protective grating included at the surface of the structure. This grating will reduce the amount of debris that enters the fishway when the structure is submerged in water and will also reduce the risk of injury for persons trespassing and climbing on the structure. The fishway is not designed with the appropriate safety measures for visitor access but will be accessible for maintenance crews. The designers highly recommend the exclusion of unauthorized personnel on the proposed structure at all times.The structure will also have a"trash rack"located at the fish exit (water entrances) that will reduce some of the debris loading in the structure. During Iow flow conditions (pool elevation 575.03 or less); the slide gate on the 5'xT box culvert through the south abutment wall must be opened to prevent adverse environmental impacts below the dam. The top of the spillway is at elevation 575.0. Opening the gate on the box culvert when the pool level drops to elevation 575.03, will allow at least 50 cfs to pass from the bypass channel into the grouted riprap pool (bottom at elevation 568.5) located below the stepped spillway along the entire reach of the spillway. This operation is necessary to assure that "river bed wetness" below the dam closely replicates "river bed wetness" conditions below the dam prior to implementation of dam improvements when low flows were still uniformly distributed across the crest of the spillway. Opening the 11 gate on the 5'x3' box culvert will compromise boating conditions in the lower portion of the bypass channel_ Once the gate has been opened at a pool elevation of 575.03 (210 cfs), approximately 12 cfs will pass through the Denil structure, 13 cfs will pass through the notch in the dam crest near the north abutment, and 185 cfs will enter the bypass channel. Flows through the Denil fish ladder and the north notch in the crest are intended to provide at least 25 cfs to the northern section of the river and island. The gate on the 5'xT box culvert must remain open until river elevations in the pool above the dam exceed elevation 575.1 (0.1foot flow over the stepped spillway). As a Public Body of Water, the pool created by the Yorkville Glen D. Palmer Dam and appurtenant works (including the bypass channel) shall be maintained at or above elevation 574.5 when flows exceed a base flow of 210 cfs. Pool elevations below this elevation will only be permitted when river discharges drop below 210 cfs or when emergency dewatering of the pool is necessary as part of the Emergency Action Plan for the dam. EMERGENCY DEWATERING Dewatering the pool above the dam below elevation 574.5 feet will only be allowed when approved the IDNRC©WR. :base flow for the Fox River at'Yorkville is 210 cfs (7(310 low flows). The final dam configuration (with bypass channel), will pass 210 cfs at elevation 575.03 (top of dam spillway 575.17). At least 500 of the pool volume exists at or above elevation 573.01, the mid-point elevation of the pool_ If emergency dewatering of the pool above the dam becomes necessary, two options exist for the Illinois Department of Natural Resources/Office of Water Resources (IDNR/0WR) to dewater the run of river dam pool to elevation 573.01 while maintaining a continuous base[low of at least 210 cfs. These options include: 1. Using one or more of the IDNR/OWR pumps (up to 5 pumps and 19 cfs capacity), a 54"-diameter temporary siphon, or combination of equivalent smaller temporary siphons, will be started to dewater the pool to elevation 573.01. At this elevation a 54" siphon,or equivalent, is able to pass 212 cfs while the bypass channel and Denil fish ladder continue to pass an additional 20 cfs. In this case, no physical changes will be made to the final dam itself; or 2. If it becomes necessary to dewater the reservoir during emergency conditions when flows exceeded 212cfs as noted above, additional emergency spillway capacity can be added to the dam, through in-situ material, behind (north of) the existing north dam abutment and proposed Devil fish ladder. This potential future emergency spillway area is owned and controlled by 1DNR10WR. 12 DAM INSPECTIONS The inspection program includes two types of dam inspections. The first is regularly conducted by the city of Yorkville and is referred to as an Operation and Maintenance Inspection. The second type of inspection, referred to as the Engineering Inspection, is conducted by the Illinois Department of Natural Resources, or a qualified engineering consulting firm approved by the city of Yorkville, (all engineering inspection reports must be signed and sealed by an Illinois registered Professional Engineer).. Operation and Maintenance Inspection: "Walk-around" inspections of the darn and appurtenant works are to be made by the city of Yorkville. During these inspections, a list of items observed (see Inspection Items below)and items to be maintained should be recorded. Photos and illustrations are useful when documenting inspected conditions at the dam. Frequency: "Walk-around" inspections of the dam and appurtenant works are to be made semi annually and during and after unusual events such as heavy rainfall or an earthquake. Inspection Items: At a minimum,during each inspection the following items should be noted in particular:. I. Water Level -Water level of the pool (headwater), tail water and bypass channel should be recorded at the time of the inspection. Maximum reservoir levels as a result of heavy rainfall should be recorded. 2. Divider Island-Walk the crest, abutments, groins, side slopes, and island toes at the waterline of the dam concentrating on surface erosion,seepage, cracks, settlements, slumps, slides, and animal burrows. 3. Earth Embankment (behind the north abutment) - Walk the crest, abutments,grains, side slopes, downstream toe and upstream toe or at the waterline of the dam concentrating on surface erosion, seepage, cracks, settlements, slumps, slides, and animal burrows. These are described as follows: Surface Erosion-Removal of vegetative cover by water action or pedestrian or vehicle usage forming deep ruts or gullies. Seepage - The passage of water through and/or underneath the earth embankment abutment and natural ground line or at the contact between the embankment and outlet works can be indicated by cattails or other wet environmental vegetation, erosion channelization, or slumping on the embankment face. 13 Cracks - Beep cracks usually indicate the movement of the dam and/or the foundation and can be in either the longitudinal(along the length of the dam)or transverse (across the dam) directions. Cracking can be an indicator of the beginning of slumps. Shallow cracks may develop during the summer when the surface soils of the embankment become severely dried and are usually of no concern in regard to the safety of the dam. Settlement - Settlement is indicated by depressions or low spots and can be signs of consolidation of the dam or foundation or the loss of material beneath the settlement area. Slumps/Slides-Slow or sudden movements of the earth embankment slope on either face toward the toe of the dam. If seepage indicates the presence of soil particles,or if deep cracks,settlement, slumps, or slides are noticed, a qualified engineer should be contacted rD immediately for consultation - see Emergency Action Plan. Animal Burrows - Animal burrows result in a loss of earth embankment material and can provide seepage paths for water through the embankment. Vegetation - Grass should be a thick vigorous growth to stabilize embankment soils and prevent erosion from occurring.Note the height of the grass;if greater than 1 foot,a mowing of the area should be scheduled before the next inspection.There should be NO trees on the earth embankment and NONE within a minimum of 20 feet of the embankment toes or concrete structures. 4. Stepped Spillway-Check for any debris or other obstructions trapped on the principal stepped spillway which may block or restrict the free flow of water. Check stepped spillway for the development of any rusty areas on the concrete, and seepage, cracking, breaking, or spalling of the concrete. 5. Trash Racks - Check to make sure that the trash racks are unobstructed, operating well, and allowing for the free flow of water. 5. Outlet Works -Check for any debris or other obstructions trapped on the.sill of the bypass channel inlet which may block or restrict the free flow of water. Check stepped spillway, the 50 low flow outlet culvert in the south abutment wall and the abutment walls for the development of any rusty areas on the concrete, and seepage,cracking,breaking,or spalling of the concrete. Check to make sure weep holes in the abutments are clear and operating properly. Check for any erosion occurring at the embankment/structure junction. 14 7. Concrete Black and Rip rap-Check to make sure that the blocks and rip rap are remaining in a uniform position. Freeze/thaw action or flow over the blocks or rip rap may tend to lift or fracture them,thus requiring replacement or leveling to maintain the necessary level of protection.No trees or woody vegetation should be growing through the blocks or rip rap. g. Gates - The gate and appurtenances controlling low flow through the 5'x3' box culvert in the south abutment wall should be checked to make sure it is in good operating condition. Thoroughly inspect the gate paying particular attention to the stem, stern guides, nuts and bolts. Note the number and location of missing nuts or bolts,if any, and the condition of the stem. The gate should be exercised at each inspection as a minimum and preferably four times a year. 9. Denit Fish Ladder-Activities include visual inspection to ensure flow to the fishway. Inspection of aluminum baffles, baffle guides and associated hardware to check for abnormal wear is necessary. Inspection of the trash rack at the fishway exit should also occur at this time. Removal of accumulated debris in the fishway entrance pool should occur once per year unless storm maintenance or routine maintenance indicates an abnormally high level of accumulation or debris. In general, annual maintenance should occur during the lower flaw summer months when fish passage is not expected to occur. Stop logs should be utilized to stop flow to the fishway and allow maintenance crews access to the fishway. 14. Railings - Check for damage, accumulated debris, operation of gates and locks,and adequacy of locations(this may change with time as people access Cop the area or development occurs in the area). 11. Stilling Basin - Check the floodplain downstream of the clam for a distance of at least 104 feet for signs of movement of stone in the stilling basin. Records: A log book of activities occurring at the dam is to be kept current by the Dam Operator.The log book should be reviewed during the Engineering inspection and may be helpful during budget preparations. This book should contain at least the following documentation: 1 Completed operation and maintenance inspection lists 2 Additional visual observations 3 A list of maintenance performed 4 A list of any unusual occurrences at the dam 5 A copy of the engineering inspection reports 15 Engineering Ins ection: The engineering inspection is to be conducted by the Illinois Department of Natural Resources, Office of Water Resources(IDNRJOWR)or a qualified engineering consulting firm approved by IDNRIOWR and the city of Yorkville.The inspection will provide a thorough evaluation of the condition of the dam and appurtenances. Frequency: The Yorkville/Glen Palmer Dam is classified as a CLASS 11, SIGNIFICANT HAZARD POTENTIAL dam. Class 11 darns are to be inspected every three years. Inspection Items: The engineer will thoroughly inspect the items noted under Operation and Maintenance Inspection in addition to the following items: 3 Principal and Auxiliary Spillways—Check for signs of seepage,structural cracking or spalling of concrete,misalignment of pipe,joint separation or differential settlement; 3 A review of past inspections; 3 An analysis of all data and information gathered including that from an on-site inspection. Records: A Dam Inspection Report form shall be completed by the inspecting engineer and will be signed and sealed by an Illinois Registered Professional Engineer. This report will document problem areas and deficiencies;recommend remedial actions for problem areas; and establish time requirements for dealing with the problems. The original report will be retained in the city of Yorkville's Yorkville/Glen Palmer Dam file and a copy of the report will be submitted to the Illinois Department of Natural Resources,Office of Water Resources. REVIEW OF EMERGENCY ACTION PLAN The emergency action plan should be reviewed annually to assure that all contacts,addresses, telephone numbers, etc. are current, Changes to the plan should be made as appropriate but only with the concurrence of the Kendall County Emergency Services and Disaster Agency and of the Department of Natural Resources, Office.of Water Resources. Copies of any revisions should also be forwarded to all personnel that have the plan. 16 SECTION 5 MAINTENANCE.ACTIVITIES Proper maintenance will prolong the life of the dam and protect against deterioration. Timely repairs are a must after problem areas have been identified.General maintenance of the dam by the city of Yorkville will be conducted in accordance with this O&M plan and the Intergovernmental Agreement(Contract#203)between the city of Yorkville and 1DNR/OWR, signed January 21,2005 and included in Appendix A. The maintenance activities specified in the following sections are minimum requirements. NOTE:NO alterations or repairs to structural elements should be made without the assistance of a qualified engineer and the concurrence of the Illinois Department of Natural Resources, Office of Water Resources. Debris: Remove all trash, logs and other debris which may obstruct flow over the principal spillway,Denil fish ladder and the bypass channel. Concrete Block and Rip Rap: Replace or level blocks and rip rap as needed to provide adequate protection against erosion. Vegetation Control: A good grass cover on the embankment should be maintained by seeding, fertilizing and mulching areas which are refilled, barren, or thinly vegetated. Seeding mixtures used for maintenance reseeding shall result in a cover compatible with adjacent cover. The seeding mixture used at the time of the darn's construction was: Seed having the equivalent of a minimum of 80 percent pure, live seed. When the percentage of purity multiplied by the percentage germination gives a percentage of pure, live seed less than the SQ percent, the rate of seeding was increased proportionately. 17 Adjusted pounds per acre=Specified Pounds x 80 Actual Pure,Live Seed Percent Kentucky Blue Grass 60 pounds per acre Alta Fescue 40 pounds per acre Timothy 20 pounds per acre Perennial Rye Grass 20 pounds per acre Red Top 20 pounds per acre Total 160 pounds per acre Grassed areas such as the embankment,the emergency spillway,and areas beyond the embankment toes for a distance of at least-20 feet should be mowed at least twice annually and at any time the height of the grass exceeds 1 foot. All eroded areas should be filled and compacted,reseeded, fertilized and mulched to establish a thick erosion resistant cover. All trees and brush on the darn embankment should be removed to prevent development of a root system which could provide seepage paths. All brush and trees should be removed to a distance of approximately 20 feet beyond both tees of the dam. Animal Damage: Rodent holes should be filled with compacted clayey dirt and reseeded. If rodents become a nuisance, an effective rodent control program as approved by the Illinois Department of Natural Resources District Wildlife Biologist should be implemented. Buoys: Warning buoys for the dam and bypass facility must be maintained(repaired,painted, or replaced) as needed to provide appropriate public safety warnings. These buoys are to placed in the river in the original construction plan locations after the threat of ice on the river has pasted and before May 15`h of each year, Likewise the buoys are to be removed by November V each year. Concrete: After consultation with IDNRlGWR, spalled and cracked areas on concrete structures should be patched to guard against any further deterioration of the structure. Concrete construction joints should be filled with suitable joint filler such as a bituminous sealant to protect against weathering. Drains: All drains and weep holes should be kept open and functional by cleaning them of silt and debris. Painting: All metal work, fencing, railing, etc. should be properly prepared and repainted as necessary to protect against rusting. is Signs: All warning signs and staff gages must be maintained(repaired,painted,or replaced)as needed to provide appropriate public safety warnings. Mechanical Equipment: The foisting mechanism, stem and guides, wedges, nuts and bolts should be cleaned and lubricated at least two (2) times per year. (Refer to Appendix C for operation and maintenance of the slide gate.) Maintenance of the Denil Fish Ladder (fishway) Obstruction of flow or the accumulation of debris in the Denil fishway is anticipated and will require removal to ensure proper function for efficient fish passage during the months of peak passage which include March, April and May. In addition to this period, movement to over wintering habitat may also take place during late October and November of each year. The fishway should be free of debris that would impede passage or disrupt normal water flow during these time periods each year. The variable conditions of the river will coincide with the variable maintenance needs for the fishway. In general,maintenance needs may arise to straighten or replace baffles,trash racks or grating, repair or patch spalling concrete and/or general debris/sediment removal. For sediment removal in the baffled portion of the fishway,the baffles can be gently raised up from the floor along the baffle guide slot during normal operation to flush accumulated sediment from under each baffle.Workers should start at the head end (fish exit in headwater) and flush baffles in series towards the entrance pool in the tail water. For the entrance and exit pools, it will be necessary to place stop logs at the entrance and exit of both pools to stop water flow to the fishway. Once flow is stopped,city personnel can enter the fishway and manually scoop any accumulated debris from the fishway. Routine Maintenance (weekly to bi-weekly)-Activities include visual inspection to ensure flow to the fishway.Trash and associated debris should be removed to maintain channel design capacity. Additionally,removal of obstructions to flow or fish movement(e.g., downed trees, large debris, etc.) at the entrance and exit of fish ladder should also occur. Storm Maintenance—Activities include inspection of the fishway immediately following storm events to remove sediment,trash and associated debris common with increasing river stages. Similar to Routine Maintenance,removal of obstructions to flow at the entrance and exit of fish ladder should also occur. Annual Inspections —Activities include inspection of aluminum baffles,baffle guides and associated hardware to check for abnormal wear and inspection of water depths upstream of the fishway exit to detect a loss of volume in the fishway exit area of the river above the dam. Inspection of the trash rack at the fishway exit should also occur at this time. Bars of the trash rack should be straightened if necessary. Removal of accumulated debris in 19 the fishway entrance pool should occur once per year unless storm maintenance or routine maintenance indicates an abnormally high level of accumulation or debris.In general, annual maintenance should occur during the lower flow summer months when fish passage is not expected to occur. Step logs should be utilized to stop flaw to the fishway and allow maintenance crews access to the fishway. 20 APPENDIX A: LOCAL SPONSORSHIP AGREEMENT 20 Illinois Department of Natural Resources Rod R. Blagojevich, Governor One Natural Resources Way• Springfield, Illinois 62702-1 27 1 Joel 'Brunsvold, Director M hfp:fldnr.state.il.us January 28, 2005 Honorable Arthur Prochaska Mayor, United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Mayor Prochaska: Enclosed for your files is a frilly executed copy of the Agreement between the city of Yorkville and the Department of Natural Resources/Office of Water Resources covering the implementation of the Glen Palmer Darn Improvements Project. The Agreement also incorporates existing state owned property lease terms, currently outlined in Intergovernmental Agency Agreement number 645A between the Department and the City of Yorkville. This ne�� Agreement updates and replaces that farmer document. As a local sponsor for the project, the city will be responsible for acquiring and conveying to the state, all property rights needed to construct, operate, maintain, and mitigate the project; for relocating any utility conflicts; accepting liability for the project; for operating and maintaining the project, and for paying For all design and construction costs associated with any enhancements added to the project at the request of the city. If you have any questions in this matter,please call me at 217/782-9130, Sincerely, Loren A. Wobig, P.E. Project Manager Enclosure cc: Kelly Kramer, City Attorney Printed on recycled and recyclahle paper INTERGOVERNMENTAL AGREEMENT between the UNITED CITY OF YORKVILLE, ILLINOIS and the STATE OF ILLINOIS/DEPARTMENT OF NATURAL RESOURCES for the GLEN PALMER DAM IMPROVEMENTS PROJECT AND USE OF STATE OWNED PROPERTY Contract No. 203 9-01-04 THIS AGREEMENT is made among the United Cityof Yorkville, a Municipal Corporation, located in Kendall County, Illinois, hereinafter referred to as the"CITY,"and the State of Illinois, Department of Natural Resources, hereinafter referred to as the "DEPARTMENT," WITNESSETH: WHEREAS, the CITY and the DEPARTMENT are legal entities, organized and existing under the laws of the State of Illinois, having among their powers the authority to contract with one another to perform such undertakings as described herein under the "intergovernmental Cooperation Act," 5 ILCS 220/1 et. seq. (2002); and WHEREAS, the CITY requested the DEPARTMENT to investigate the Glen Palmer Dam site to diminish or remove the public safety concerns created by the existing spillway configuration which ultimately resulted in the development of the PROJECT; and WHEREAS, the CITY recognizes the dam as a integral part of the CITY's history and economy and recognizes the dam as a recreational destination for local citizens, tourists, and sportsmen alike; and WHEREAS, the CITY, through prior resolution 2001-7 approved by the CITY on February 28, 2001, strongly urged the DEPARTMENT to preserve the existing dam in the CITY while making such safety enhancements that will protect persons from harm and create an ecologically safe passageway for fish and water craft to move both upstream and downstream of the dam without harm to the environment; and WHEREAS, the DEPARTMENT has developed improvements for the state owned Glen Palmer Dam which consists of: modifying a portion of the dam spillway with a 4-step concrete spillway and fish ladder, modifying the remainder of the dam spillway with a divider island and whitewater bypass channel/fish passage along the south bank of the river, appurtenances, and any environmental mitigation hereinafter referred to as the "PROJECT", and WHEREAS, based on a document entitled 'Yorkville/Glen Palmer Dam Alternative Analysis and Preliminary Design -Decernber'2003," prepared by Teng and Associates for the DEPARTMENT and filed with the Illinois-General Assembly in summary farm, it has been determined that while the DEPARTMENT prefers the ecologically beneficial removal of the dam, the PROJECT satisfies the state's objectives for safety, ecological improvements and recreational developments while minimizing land rights necessary to improve public safety, and that the D EPARTMEN-E should proceed to implement the PROJECT; and WHEREAS, the DEPARTMENT has jurisdiction over State property at the Yorkville Dam of the Fox River, located in Kendall County and known as Riverfront Bicentennial Park; and WHEREAS, the CITY currently operates Riverfront Bicentennial Park under Agreement Number 645A with the DEPARTMENT, dated April 25,1991 and revised January 15, 1999, and incorporated herein by reference, for open space, recreational purposes, and the operation of a 16-inch'water line across state owned property, including the Fox River; and WHEREAS, the CITY recognizes the PROJECT as an integral part of their further development of the Riverfront Bicentennial Park in the CITY; and WHEREAS, the DEPARTMENT has approved participation in the PROJECT to the extent allowed by its statutory authority under the "Des Plaines and Illinois Rivers Act," 615 ILCS 6013 (2002); and WHEREAS, the Illinois General Assembly has appropriated funds to the DEPARTMENT from the Capital Development Bond Fund under Public Act 93-0842, Article 93, Sections 105, that includes funds for this PROJECT; and WHEREAS, the DEPARTMENT has determined that the execution of this AGREEMENT is not subject to the signature requirements of the "State Finance Act," 30 ILCS 105/9.02 (2002). WHEREAS, under penalties of perjury, the CITY certifies that 36-6005169 is its correct Federal Taxpayer Identification Number and that the CITY is doing business as a government entity; and NOW THEREFORE, for and in consideration of the benefits to be derived from the completion of the PROJECT, the sufficiency of which is hereby acknowledged, the parties hereto agree to the following terms and conditions: A. SPECIAL CONDIT]IONS 1. The recitals set forth are incorporated by reference and mace a part hereof, the same constituting the factual basis for this transaction. 2. The PROJECT will be constructed by the DEPARTMENT in two stages, identified as STAGE 1 and STAGE 2 in this AGREEMENT. STAGE 1 will include that work necessary to modify the existing dam spillway with a four step spillway, fish ladder and to construct a temporary spillway in the vicinity of the future bypass channel. STAGE 2 will include that work necessary to remove the temporary spillway constructed in STAGE 1 and to construct a permanent divider island and bypass channel/fish passage along the south bank of the river including any landscaping and appurtenances necessary to complete the PROJECT. 3. STAGE 2 of the PROJECT will proceed based on the availability of funds, accepted design plans, permits and land rights necessary to complete the stage. In the event the CITY wishes to proceed with implementation of STAGE 2 of the PROJECT without DEPARTMENT funding, the DEPARTMENT agrees to cooperate in the exchange of existing PROJECT documents with the CITY to facilitate the CITY's efforts. 2. 4. The 2003 estimated cost of the two phased PROJECT is $6,840,000. The DEPARTMENT"s funding obligation will cease immediately without penalty or farther payment being required if in any fiscal year the Illinois General Assembly fails to appropriate or otherwise make available sufficient funds for the PROJECT. 5. The DEPARTMENT will not approve the award of a construction contract for STAGE 1 of the PROJECT until the CITY has adopted and furnished to the DEPARTMENT a proper resolution providing that sufficient CITY funding will be set aside,to adequately operate and maintain the PROJECT as defined herein. 6. The previous Agreement Number 645A entered into on April 25, 1991 and revised January 15, 1999 between the CITY and the DEPARTMENT is hereby declared null and void and is hereby replaced in total with the terms of this new AGREEMENT between the parties. 7. All provisions of this agreement will be binding upon the successors and assigns of the parties hereto. B. This agreement may only be modified, assigned, supplemented, amended or terminated by mutual agreement, in writing, by the parties hereto. B. DEPARTMENT OF NATURAL RESOURCES 1, The DEPARTMENT will prepare or cause to be prepared, the final design plans, specifications, operation and maintenance manual, and contract documents; advertise for bids; make the contract award; supervise the construction (resident engineering); and pay for all the construction costs associated with the PROJECT. The CITY will pay for all design and construction costs associated with any enhancements added to the PROJECT at the request of the CITY. The PROJECT may be constructed in phases as determined by the DEPARTMENT. 2. The DEPARTMENT will designate on the plans all designated boundaries of the lands, easements, and rights-of-way, hereinafter referred to as "PROPERTY RIGHTS," required for the construction, environmental mitigation, operation and maintenance of the PROJECT. The DEPARTMENT will also designate, on the plans or in writing prior to the CITY commencing acquisition, the minimum title, right or interest required in each parcel of land to ensure the proper construction and future integrity of the PROJECT. 3. The DEPARTMENT will assume all responsibility for the structural repair and/or rehabilitation of the PROJECT after construction completion to ensure that it will serve the intended purpose for the life of the PROJECT. Any necessary work concerning concrete PROJECT features and any other PROJECT features related to the structural integrity of the PROJECT will be the responsibility of the DEPARTMENT. 4. The DEPARTMENT hereby grants to the CITY the right to eater upon any property rights held by the DEPARTMENT necessary for operation, maintenance inspection, and maintenance of the PROJECT as defined herein. 5. The DEPARTMENT will be responsible for obtaining all federal and state permits required to construct, operate, and maintain the PROJECT. All permits will be applied for in the DEPARTMENT`s name, The CITY will be responsible for obtaining any local permits required for the PROJECT. The DEPARTMENT will be responsible for all PROJECT inspections and reports associated with the issuance of a state Dam Safety permit. 3 Should the DEPARTMENT determine that a maintenance problem exists, a joint inspection will be scheduled and made by the CITY and the DEPARTMENT. Failure of the CITY to properly maintain the PROJECT as defined herein and as indicated by a written report of such inspection,will permit the DEPARTMENT, upon thirty(30) days written notice and continued failure of the CITY to perform the necessary maintenance work, to enter upon any of the PROJECT property rights and perform such maintenance work. In this instance, the CITY will reimburse the DEPARTMENT for any and all costs that maybe incurred by the DEPARTMENT In connection therewith. C. UNITED CITY OF YORKVILLE 1. The CITY will review and comment in writing to the DEPARTMENT on the final design plans and specifications and on the operation and maintenance manual for the PROJECT prior to the DEPARTMENT advertising for construction bids. 2. The CITY, without cost to the (DEPARTMENT, will acquire and convey to the DEPARTMENT, title to all PROPERTY RIGHTS, not currently held by the DEPARTMENT required for the construction, operation, and maintenance of the PROJECT. All expenses associated with PROPERTY RIGHTS acquisition including title commitments, attorney fees, appraisal costs, plat preparation, recording costs and any other incidental expenses will be borne by the CITY. Prior to the DEPARTMENT advertising forbids, the CITY will furnish to the DEPARTMENT copies of the conveyance documents on all PROPERTY RIGHTS acquired for the construction, operation and maintenance of the PROJECT for review and approval by the DEPARTMENT. 3. The CITY, without cost to the DEPARTMENT, will acquire and convey to the DEPARTMENT, PROPERTY RIGHTS for any environmental mitigation required as a result of the construction of the PROJECT. All expenses associated with PROPERTY RIGHTS acquisition including title commitments, attorney fees, appraisal costs, plat preparation, recording casts and any other incidental expenses will be bome by the CITY. Prior to the DEPARTMENT advertising for bids, the CITY will furnish to the DEPARTMENT copies of the conveyance documents on all PROPERTY RIGHTS acquired for the mitigation of the PROJECT, if necessary, for review and approval by the DEPARTMENT. 4. The CITY hereby grants to the DEPARTMENT the right to enter upon any PROPERTY RIGHTS held by the CITY necessary for construction, construction inspection, operation, maintenance, maintenance inspection and in the event the provisions of Item Bpi herein are invoked by the DEPARTMENT for failure of the CITY to operate and maintain the PROJECT. CITY will permit the use of any CITY-owned streets or alleys by the DEPARTMENT or its assigns as necessary to construct, inspect, operate and maintain the PROJECT. 5. The CITY, without cost to the DEPARTMENT, will assume responsibility for the operation and maintenance of the PROJECT In accordance with the operation and maintenance manual, to ensure that the PROJECT will serve the intended purpose. Maintenance will include, but not be limited to, keeping the area clear of all trash and debris, or any other matter that might tend to impede proper and free flow of water. All structures, including riffles, pools, trails, bridges and the divider island will be kept clean of any and all debris and will be maintained in a satisfactory condition. All PROJECT signage will be maintained in a satisfactory condition. Grass covered areas will be mowed to a height of six inches or less at least twice each year. On areas that cannot be mowed, measures will be taken at least annually to maintain the designated landscape plantings and eliminate unwanted woody growth larger than one-half inch in diameter. The CITY will keep all concrete and rock surfaces free of graffiti and unnecessary markings and maintain and repair all fencing and handrailing associated with the PROJECT. 4 Measures will also be taken as conditions require to correct any erosion problems associated with the PROJECT. 6. The CITY will be responsible for expeditiously notifying the DEPARTMENT of any necessary PROJECT repair or rehabilitation conditions that exist related to substantial erosion or structural integrity of the PROJECT. 7. The CITY will be responsible for the operation and maintenance of all safety lighting, signage, water control gates, and buoy placement associated with the operation of the PROJECT, 8. The CITY, without cost to the DEPARTMENT, will be responsible for obtaining and providing the DEPARTMENT with copies of all local permits required for the construction of the PROJECT. The CITY will be responsible to abide by all federal, state and local laws, ordinances, rules and regulations during operation and maintenance of the PROJECT, and to satisfy all state environmental laws, regulations, and executive orders that apply because of state funds being used on the PROJECT. 9. The CITY, without cost to the DEPARTMENT, will be responsible for all utility alterations or relocations and for all fence removal and/or replacement required as a result of the PROJECT construction, including any utility and fence related work shown on the plans. Utilities include, but are not limited to, electrical, cable television, and communication lines and oil, gas, sewer, and water pipelines. 10. The CITY will maintain eligibility in the National Flood Insurance Program. The CITY will continue to adopt and enforce required ordinances satisfactory to the Federal Emergency Management Agency and the DEPARTMENT, relative to the regulation of development in floodplains under the jurisdiction and control of the CITY, 11. The CITY will hold and save the DEPARTMENT and any of its duly appointed agents and employees harmless against any loss, damage, cause of action, fin•.: or judgment, Including all costs connected therewith, such as attorney and witness fees, filing fees and any other expenses incidental thereto, that may be incurred by reason of personal injury, death, property damage, flood damage and any and all other claims or suits of whatsoever nature that might arise or result from or as a consequence of the design, location, construction, operation and maintenance of the PROJECT. The CITY will not be responsible to hold the DEPARTMENT harmless against any loss, damages, costs or expenses arising out of negligent acts or omissions by the DEPARTMENT or its agents or employees, D. TERMS OF LAND USE 1. PREMISES: The lands covered by this Agreement shall include: (1) three tracts, comprising the Yorkville Dam and the abutting properties on the North and South banks of the Fox River in Section 33, Township 37 North, Range 7 East of the Third Principal Meridian, known as TRACT A (north abutment area), TRACT B (south abutment area), and TRACT C (all The DEPARTMENT property situated between said TRACTS A and B and bounded by the extended East and West boundaries thereof), (2) all PROPERTY RIGHTS acquired by the CITY in the name of the DEPARTMENT required for the construction, operation and maintenance of the PROJECT, and (3) all improvements of these lands, including the PROJECT(all hereinafter the"PREMISES"), 2. USE OF PREMISES: The DEPARTMENT grants use of the PREMISES to the CITY, at no cost to the CITY, in consideration for the CITY's responsibilities defined herein. CITY 5 hereby agrees to use the PREMISES for open space and recreational purposes at no charge to the public and for the existing 16-inch water line and other appurtenant utilities only, in accordance with plans, specifications and operations and maintenance manual approved by both parties. The PREMISES shall not be used for the burning of refuse, deposition of debris or other material, or for any unsanitary or unhealthful purposes by the CiTY in the use or occupancy of the PREMISES. Any other uses of the PREMISES, and all plans in connection herewith, shall be subject to the prior written approval of the DEPARTMENT. An unauthorized or impermissible use of the PREMISES shall be deemed to be a material breach of this Agreement. 3. ALTERATIONS: The CITY shall in no way alter or modify any existing structure(s) located on the PREMISES, nor shall the CITY modify the land within the PREMISES, without the prior express written consent of the DEPARTMENT. If the CITY wishes to make any such alterations and/or modifications, the CITY shall first contact the DEPARTMENT's Division of Planning to ensure compliance with applicable statutes and regulations including, but not limited to, consultation requirements of the Illinois Endangered Species Protection Act, 520 ILCS 10/11, and the consultation, mitigation and compensation provisions of the Interagency Wetland Policy Act of 1989, 20 ILCS 53011-1 et seq., and with the State Agency Historic Resources Protection Act. Nothing herein contained shall be construed to mean that the DEPARTMENT shall be responsible for compliance with all applicable State or Federal statutes and regulations; that responsibility shall remain with the CITY. 4. MAINTENANCE: in consideration for the CITY's use of the PREMISES as defined in articles D-1 and D-2, the CITY agrees to perform all maintenance of the PREMISES, including litter control and vegetation management and all PROJECT maintenance as defined in Articles C-5, C-6, and C-7 of this Agreement. 5. OBSTRUCTION OF PREMISES. CITY shall do nothing that might interfere with the ability of the DEPARTMENT to inspect, maintain or improve the PREMISES or any portion thereof, including specifically but without limitation activities of the DEPARTMENT related to the operation of the dam and associated PROJECT. The CITY shall not, in any manner, obstruct the programs of the DEPARTMENT. It is understood and agreed that the DEPARTMENT reserves the right to require the CITY to remove, relocate or modify any structures, improvements or facilities upon, under or across the PREMISES, at the CITY°s sole expense, if the DEPARTMENT determines, in its sole discretion, that such actions are appropriate and necessary to preserve the integrity, character, function or use of the PREMISES. fi. RELEASE OF DAMAGES; The CITY will further hold and save the DEPARTMENT and any of its duly appointed agents and employees harmless against any loss, damage, cause of action, fine or judgment, including all costs connected therewith, such as attorney and witness fees, filing fees and any other expenses incidental thereto, that may be incurred by reason of personal injury, death, property damage, flood damage and any and all other claims or suits of whatsoever nature that might arise or result from or as a consequence of the use, operation and maintenance of the PREMISES. The CITY will not be responsible to hold the DEPARTMENT harmless against any loss, damages, costs or expenses arising out of negligent acts or omissions by the DEPARTMENT or its agents or employees. 7. LAWS AND REGULATIONS: The DEPARTMENT and the CITY shall comply with all applicable provisions of State and Federal constitutions, laws, regulations, orders and decrees, Including but not limited to those pertaining to unlawful discrimination and equal employment opportunity, including without limitation the Illinois Human Rights Act, the Public Works Employment DiscriminatiorTAct, the Civil Rights Act of 1954, the Americans with Disabilities Act, and Article VI of the regulations of the Illinois Department of Human Rights, which are incorporated herein by reference, and all environmental and cultural heritage requirements, 6 8. NOTIFICATIONS: All official notices pertaining to this Agreement, excluding routine management communications but including, without limitation, communications pertaining to amendments or termination, shall be effective only if directed to the respective parties as fellows: for The DEPARTMENT: for CITY: Department of Natural Resources Mayor, City of Yorkville Concession and Lease Management 800 Game Fan-7 Road One Natural Resources Way Yorkville, Illinois 60560 Springfield, Illinois 62702-1271 (telephone 2.17-782-0179) (telephone 630-553-4372) or to such other points of contact as may be designated in writing from time to time by authorized representatives of the parties. Ali routine communications relating to management and operation of the PREMISES shall be directed as follows: Department of Natural Resources Yorkville City Engineer Office of Water Resources 610 Tower Lane One Natural Resources Way Yorkville, Illinois 60560 Springfield, Illinois 62702-1271 (telephone 217-782-0900) (telephone 630-553-4350) 9. INSPECTION AND REPAIRS: The DEPARTMENT makes no representations, warranties (expressed or implied) or assurances with respect to the condition of any improvements situated on the PREMISES or the PREMISES themselves. The CITY accepts the PREMISES and all improvements thereon "as is" in their present condition, and all future PROJECT improvements as designed, approved and constructed on the PREMISES, It is further understood and agreed that the CITY has sufficiently inspected the PREMISES, prior to the execution of this Agreement, mane an independent assessment of the environmental and other conditions of the PREMISES, and accepts the same in its present condition. Any environmental claims which may arise from the CITY's use shall be the sole responsibility of the CITY, who agrees to indemnify and hold harmless the DEPARTMENT thereon. 10. RESERVED RIGHTS: This Agreement is nonexclusive, and the DEPARTMENT reserves the right of ingress, egress and usage of the PREMISES, and the right to grant leases, permits, or rights-of-way in and to the PREMISES to the extent that they are not incompatible with the uses authorized herein. 11. PUBLIC 'SAFETY: Should it be determined by the DEPARTMENT that a particular use of the PREMISES by the CITY is, or will be, hazardous to the public or the property, the CITY , upon written notice by the DEPARTMENT, shall install safety devices or make modifications at the CITY's sole expense to render the PREMISES safe for, and compatible with, public use. In the event the CITY fails to instal) such safety devices or make required modifications within thirty(30) days, or, if such modifications cannot be completed within said 7 time frame, the CITY fails to begin working expeditiously to reader the PREMISES safe for the public, the DEPARTMENT may install such safety devices or make such modifications at the CITY's expense, and may declare the CITY to be in breach of this Agreement. 12. ENVIRONMENTAL: The CITY, except as otherwise herein provided, shall not alter or impede water flowage, apply chemicals, or disturb the terrain in any manner within the PREMISES without prior approval of the DEPARTMENT. 13. TERMINATION; The DEPARTMENT shall have the right to terminate this Agreement upon giving the CITY ninety (90)days'written notice, The CITY agrees to surrender and restore the PREMISES, and remove all personal property therefrom, prior to the expiration of said notification period. If this Agreement is terminated under this provision, the CITY shall not be liable for CITY responsibilities defined in this Agreement beyond the date of vacating the PREMISES, It is further understood and agreed that the DEPARTMENT may terminate this Agreement if the CITY is in default or in breach of any of the terms of the Agreement, or in the event of the CITY 's bankruptcy or receivership. In such an event, the DEPARTMENT shall give the CITY a written notification of such breach or default, and the CITY shall have thirty X30) days to cure the same. If the CITY fails to cure or remedy the breach or default within said period of time, the DEPARTMENT shall have the right to declare this Agreement to be terminated, 'Upon such an occurrence, the CITY shall surrender the PREMISES to the DEPARTMENT subject to the provisions of Article D-14. Likewise, the CITY, with 90 days written notice, may terminate this Agreement if the DEPARTMENT is in breach of any of the terms of the Agreement. Upon such an occurrence, the CITY shall surrender the PREMISES to the DEPARTMENT subject to the provisions of Article D-14. 14. VACATING THE PREMISES; The CITY, immediately upon Agreement Termination, shall vacate the PREMISES and remove all property to which. the CITY holds proper title, except that the CITY shall not remove any property that is permanently attached to the PREMISES regardless of whether the CITY holds proper title except as authorized in writing by the DEPARTMENT. Should the CITY fail to remove or dispose of the CITY's property, the DEPARTMENT may consider such property abandoned and may claim proper title to such property or dispose of same at the CITY's expense. In addition, at the termination of this Agreement, the CITY shall quit and surrender the PREMISES, including real property 8 improvements, in a good state of repair, save ordinary wear and tear. The DEPARTMENT reserves the right to require the CITY to make such repairs and restorations as it may, in its sole discretion, deem necessary. 15. NONINTERFERENCE AND COOPERATION: The DEPARTMENT and CITY shall do nothing to interfere with or prejudice the others right or duty to recover damages or commence action against a third party, and shall furnish all reasonable assistance and cooperation in connection with any action against such third party, including without limitation assistance in the prosecution of suit. 16. DISCRIMINATION: The DEPARTMENT and the CITY shall not discriminate unlawfully on the 'basis of race, color, sex, national origin, age or handicap in admission to, or treatment or employment in, programs or activities. 17. CERTIFICATIONS: The CITY will complete the attached Certification Document marked ATTACHMENT A, which will be incorporated as part of this AGREEMENT. 9 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year written, and represent that the signatories below are duly authorized to execute this AGREEMENT on behalf of their respective bodies, and that the effective date of this AGREEMENT is the date approved and executed by the Director of the DEPARTMENT. STAVE OF 1LLINOIS RECOMMENDED: ?ate: D: f _ r Gary R. Clark, Director vold, Director Office of Water Resources t of Natural Resources APPROVED: Robert Mool, Legal Counsel UNITED CITY OF YORKVILLE ATTEST: APPROVED: Yorkville CITY Clerk Yorkville CITY Mayor Date; 10 lLLIN015 ATTACHMENT A 1i CERTIFICATIONS wLl �PARTMEHT pr NATURAL RESOURCES I. The Contractor certifies that it is not barred from being awarded a contract or subcontract under Section 50 of the Illinois Procurement Code(30 ILCS 500/50). II. The Contractor certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33-E3 or 33-E4 of the Criminal Code of 1961 (720 ILCS 5133E-3, 720 ILCS 5133E-4). III. The Contractor certifies that it is not in default on an educational loan as provided in Public Act 85-827 (5 ILCS 38511) (a partnership shall be considered barred if any partner is in default on an educational loan). IV. The Contractor is not prohibited from selling goods or services to the State of Illinois because it pays dues orfees on behalf of its employees or agents or subsidizes or otherwise reimburses them for payment of their dues or fees to any club which unlawfully discriminates(775 ILCS 2511). V. Under penalties of perjury, I certify that the name, taxpayer iidentificatiionl number, and legal status listed below are correct. Name: Taxpayer Identification Number: Social Security Account Number N o4 Federal Employer Identification Number (lf you are an individual,enter your name and SSAN as it appears on your Social Security Card. If completing this certification for a sole proprietorship, enter the owner's name followed by the name of the business and the owner's SSN. For all other entities, enter the name of the entity as used to apply fcr the entity's FEIN and the FEIN.) Legal Status(Check one): ❑ Individual Owner of Sole Proprietorship tKGovernmental Entity ❑ Partnership C] Nonresident alien individual ❑Tax-exempt hospital or extended care facility © Estate or legal trust 0 Corporation providing or billing D Foreign corporation,partnership, estate, or trust medical and/or health care services ❑ Other: ❑ Corporation NOT providing or billing medical and/or health care service V1. This certification is required by the Drug Free Workplace Act (30 ILCS 580/1)for contracts and grants effective January 1, 1992. The Drug Free Workplace Act requires that no grantee or Contractor shall receive a grant or be considered for the purposes,of being awarded a contract from the State for the procurement of any property or services unless that the grantee or Contractor will provide a drug free workplace and that individuals must not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in the performance of the contract or grant, False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five (5)years. CONTRACTOR/GRANTEE:For the purpose of this certification,"grantee"or"contractor'means a corporation,partnership,or other entity with twenty-five(25) or more employees at the time of issuing the grant, or a department, division, or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. _2- ATTACHMENT A The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis,is prohibited in the grantee's or contractor's workplace, (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about! (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation,and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations, (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10)days after receiving notice under part(B)of paragraph(3) of subsection (a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory particlpation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted as required by section 5 of the Drug Free Workplace Act.. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. INDIVIDUALS. If Contractor is an individual,or an individual doing business in the form of a sole proprietorship,the individual certifies that the individual will not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in the performance of the contract. Contractor certifies that it will not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in the performance of the contract. This requirement applies to contracts of more than$5,000, VII. In compliance with the State and Federal Constitutions,the Illinois Human Rights Act,the U.S,Civil Rights Act,and Section 504 of the Federal Rehabilitation Act, the Department of Central Management Services does not unlawfully discriminate in employment, contracts, or any other activity. Contractor,its employees and subcontractors,agree not to commit unlawful discrimination and agree to comply with applicable provisions of the Illinois Human Rights Act,the Public Works Employment Discrimination Act, the U.S. Civil Rights Act and Section 544 of the Federal Rehabilitation Act, and rules applicable to each.The equal employment opportunity clause of the Department of human Rights' rules is specifically incorporated herein. The Americans with Disabilities Act(42 U.S.C, 12101 et seq.)and the regulations thereunder(28 CFR 35.130)(ADA)prohibit discrimination against persons with disabilities by the State, whether directly or through contractual arrangements, in the provision of any aid, benefit or service, As a condition of receiving this contract, the undersigned contractor certifies that services, programs and activities provided under this contract are and will continue to be in compliance with the ADA. -3- ATTACHMENT A VIII. Contractor certifies he/she has informed the director of the agency in writing if he/she was formerly employed by that agency and has received an early retirement incentive under Section 40 ILCS 5114-108.3 or 40 ILCS 5115-133.3 of the Illinois Pension Code.Contractor acknowledges and agrees that if such early retirement incentive was received,this contract is not valid unless the official executing the contract has made the appropriate filing with the Auditor General prior to execution. ,X_ RETENTION OF RECORDS: The Contractor or subcontractor shall maintain hoops and records relating to the performance of the contract or subcontract and necessary to support amounts charged to the State under the contract or subcontract.The books and records shall be maintained by the Contractor for a period of 3 years from the later of the date of final payment under the contract or completion of the contract and by the subcontractor for a period of 3 years from the Later of the date of final payment under the subcontractor completion of the subcontract. However,the 3-year period shall be extended for the duration of any audit in progress at the time of that period's expiration. Ali books and records shall be available for review and audit by the Auditor General and the purchasing agency. The Contractor agrees to cooperate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Failure to maintain the books and records required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the contract for which required books and records are not available. (30 ILCS 500120-65). X. SEXUAL HARASSMENT: Pursuant to 775 ILCS 512-105(A)(4), contractor shall have written sexual harassment policies that shall include, at a minimum, the following information: (1) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law;(iii)a description of sexual harassment,utilizing examples;(iv)the Contractor's internal complaint process including penalties; (v)the legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi)directions on how to contact the Department and Commission;and(vii) protection against retaliation as provided by Section 6-101 of the IIlinols Human Rights Act. A copy of the poll cies shall be provided to the Department upon request. XI. For contracts exceeding $10,000, the Contractor certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S.Export Administration Actof 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act. X11. Contractor shall notify the Department's Ethics Officer if Contractor solicits or intends to solicit for employment any of the Department's employees during any,part of the procurement process or during the term of the contract. Xlil. WAGES OF LABORERS, MECHANICS AND OTHER WORKMEN. If applicable,the Contractor shall be required to observe and comply with provisions of the "Prevailing Wage Act," 820 ILCS 13011 et. seq,, which applies to the wages of laborers, mechanics and other workers employed in any public works. The Contractor or bidder certifies that it, or any affiliate, is not Marred from being awarded a contract under 30 ILCS 500. Section 50-11 prohibits a person from entering into a contract with a State agency if he knows or should know that he,or any affiliate,is delinquent in the payment of any debt to the State as defined by the Debt Collection Beard. Section 50-12 prohibits a person from entering into a contract with a State agency if he,or any affiliate,has failed to collect and remit Illinois Use Tax on all sales of tangible personal property into the State of Illinois in accordance with the provisions of the Illinois Use Tax Act. The Contractor further acknowledges that the contracting State agency may declare the contract null and void if this certification is false or if the Contractor, or any affiliate, is determined to be delinquent in the payment of any debt to the State during the term of the contract. XV. The Contractor certifies in accordance with Public Act 93-0307 that no foreign-made equipment,materials,or supplies furnished to the State under the contract have been produced in whole or in part by forced labor,convict labor,or indentured labor under penal sanction. XVI. The Contractor certifies in accordance with 30 ILCS 500150-10.5 that no officer, director, partner or managerial agent of the contracting business has been convicted of a felony under the Sarbanes-Oxley Act of 2002 or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, 815 ILCS 511 et seq.,for a period of five years prior to the date of the bid or contract. The Contractor acknowledges that the contracting agency shall declare the contract void if this certification is false. XVI1. The Contractor certifies this agreement is in compliance with the requirements of the Corporate Accountability for Tax Expenditure Act(PA 93-0552). XV111. The Contractor certifies in accordance with 30 ILCS 5417150-12 that the bidder or contractor is not barred from being awarded a contract under this Section, The Contractor acknowledges that the contracting agency may declare the contract void if this certification is false. -4- ATTACHMENT A The undersigned acknowledges and agrees that each of the certifications or amendments shall be incorporated into and made apart of the invitation forbids,request for proposals,agreement,contract,amendment,renewal or other similar document to which these certifications are attached. ATRACY©R: Tl<E: ff ^s r4 DHR Public Contract Numbers.. `Cl r -C. Approved by CNR Legal Counsel June 2003 as revised by Comptroller Accounting Bulletin 116 in January 2004 (')Department of Human Rights Public Contract Number. Each Contractor having 15 or more employees must have a current Public Contract number or have proof of 'having submitted a completed application for one. Application forms may be obtained by contacting the Department of Human Rights, Public Contracts Section,190 W.Randolph,I Ott Floor,Chicago, Illinois 60601 or calling 3121814-2431 (TDD 3121263-1579). In the space provided,show your Public Contract Number or,if not available, the date a completed application for the number was submitted to the Department of Human Rights.Contractors with less than 15 employees may indicate"not applicable". APPENDIX B: ANNUAL OPERATION AND MAINTENANCE COST ESTIMATE 21 Operation and Maintenance Costs for Yorkville Dam (Annual$} Activity Unit Cast Oty Cast Notes t} eration Clam Monthly Walk Arounds $240 13 $3,120$240/day=$201hr+$101hr benefits Engineering inspection $1,667 1 $1,667 Tri-Annual Cost divided by 3 Genii _ Annual Inspection $960 1 $960 2 person crew,_2 days Bi-Annual Inspection for Votume Upstream $480 1 $480 2 person crew,2 days,divided b y 2 Bypass Channel Engineering fns ection $1,667 1 $1,667 Tri-Annual Cost divided by 3 Monthly Walk Arounds $240 13 $3,120 $2401da $201hr+$101hr benefits Operate Sluice Gate $60 4 $240 2 hrs each time Operate Ga esllns ect $30 52 $1,580 1 hr each time,every week Maintenance Dam Minor Maintenance,Branch'Removal,Etc $480 12 $5,760 2 person crew,1 day per month Spalling Concrete,Larger Repairs $4,000 1 $4,000 1 Ma or Annual Concrete Repair Denil Spring,Fall Months Only,semi-monthly,112 Minor Maintenance,Branch Removal,Etc $240 12 $2,880 crew-day Spalfing Concrete,Larger Repairs $1,500 1 $1,500 1 Major Annual Concrete or Steel Repair Baffle Re lacement $1,000 1 $1,000$40,000 annualized over 40 yrs_ Stop Log Replacement $120 1 $120$600 every 5 yrs Bypass Channel Minor Maintenance,Branch Removal,Etc $480 16 $7,680 2 person crew,2 day per month,8 months/ r Spalling Concrete,Grouted Boulder,Larger Repairs $4,000 1 $4,000 1 Major Annual Concrete Repair Sluice Gate Maintenance $480 1 $480 2 person crew,1 day per ypar Sluice Gate Replacement $1,000 1 $1,000$20,000 annualized over 20 yrs Ga a Replacement $500 1 $500$10,000 annualized over 20 yrs Total Operation and Maintenance $41,233 APPENDIX B ESTIMATED OPERATION AND MAINTENANCE COSTS PHASE 2 APPENDIX C: OPERATION AND MAINTENANCE CHECKLIST OPERATION AND MAINTENANCE INSPECTION CHECKLIST Dam Name : Date of Inspection 20_ Time of Inspection AM PM Name of Inspector: Reservoir Elevation ITEM NO YES IF YES Surface Cracks Contact IDNR- Office of Water Resources Slump or Slide on the upstream or downstream face Contact IDNR-Office of Water Resources Erosion from runoff, wave action or traffic Repair and stabilize Embankment, abutment or spillway seepage Contact IDNR - Office of Water Resources Seepage or flows of muddy water Contact IDNR- Office of Water Resources &ESDA Uneven settlement Contact IDNR-Office of Water Resources Uneven concrete blocks Level and stabilize Trees, brush or burrow holes an the embankment Remove trees and brush,fill holes Spillways or trash racks blocked Clear immediately Exposed metal is rusty Clean and paint Concrete deterioration or cracks Contact IDNR- Office of Water Resources Pipe joint separation Contact IDNR- Office of Water Resources Scour Contact IDNR-Office of Water Resources Vent pipe blocked If no flow over drop inlet, clear Height of grass inches If more than I foot, schedule mowing Comments C-1 OPERATION AND MAINENTANCE INSPECTION CHECKLIST (CON'T) ITEM NO YES IF YES Cracks or leafage at sills Contact IDNR Water Resources Pools contain debris Remove and dispose debris off-site Signs are obstructed or contain graffiti Maintain or replace sign Buoys are positioned incorrectly Reposition buoys to correct location Reposition boulders to original Boulders out of position location and stabilize Cracks on chutes Contact IDNR-Water Resources Comments: APPENDIX D: OPERATION AND MAINTENANCE OF SLUICE GATE DESCRIPTION The gate is a Fabricated Slide Gate -- Self Contained type. The gate has a non rising stem, and is designed for seating and unseating heads of 10-feet. The gate is furnished with a T-wrench for operation, of sufficient length to permit operation from behind the pedestrian railing at the flow augmentation culvert. MAINTENANCE The maintenance on a sluice gate is minimal but very important. The gate, itself,requires no periodic maintenance or lubrication. It is critical that the operating stems be periodically cleaned and greased. Manufacturers recommend that sterns be cleaned and greased at least once every 6 months. Dirty grease or lack of grease will increase the operating force necessary to open or close the gate and will accelerate the wear in the stem nut. Manufacturers of sluice gates reconunend the following lubricants for this use: Lubriplate Lithium Base No. 630AA or AAA Texaco Mulit-Fax Heavy Duty No. 2 Conoco All Purpose Superlube Shell Alvania Igo. 1 or No. 2 EP Mobilox Grease No. 2 EP Valvoline'Val-Lith No_ 2 EP At least once a year, all grease fittings on manual floor stands should be lubricated with a small amount of heavy duty grease designed to remain pliable and not dry out over long periods and wide temperature ranges. For best results the floor stand should be greased when tieing operated. For the first three or four turns of the crank, grease should be applied to each fitting after each turn. This will insure adequate lubrication of all parts. Over lubrication is not possible. Manufacturers recommend the following lubricants for this application: Mobilgrease Special Mobilplex No. 45 The exposed non-operating surfaces of the gate, stem guides, and hoisting mechanism should be cleaned and painted as conditions require or permit. All machined corrosion resistant metal faces must be thoroughly protected during the cleaning and painting. OPERATION There isn't a sluice gate manufacturer who will guarantee a leak proof gate. AWWA Specifications maintain that leakage for a seating head gate should not exceed 0.1 gpm per foot of perimeter. For unseating head gates with heads of up to 20 ft., the specifications indicate that leakage should not exceed 0.2 gpm per foot of perimeter. As an example; a 24-inch diameter circular opening gate would have a circumference of 6.25 ft. If an unseating head gate operates under a head of 20 ft. the allowable leakage would a 1.26 gpm. That is, the gate could pass 1.26 gpm, without requiring adjustment. When there is excessive leakage through the gate seating surfaces, the wedges should be readjusted per the manufacturers instructions. These adjustments should not be attempted without adequate instruction,help, tools, replacement parts, and safety equipment. Sluice gates are designed and constructed to operate satisfactorily under the design operating conditions. Care should be taken in the operation of the gate to assure that the design operating conditions are not exceeded. If, in the operation of the gate, an obstruction is met, either in the opening or closing direction, the obstruction must be removed, before continuing the operation of the gate. Excessive force roust never be placed on the gate or the gate stern by the operator in an effort to move the further. Manual operators are designed so that the maximum pull on the crank need not exceed 40 pounds when the gates are open or closed against the specified operating head. If a problem arises in the operation of the gate, the operator should consult the Superintendent and a determination will be made as to the corrective action to be taken. Prior to opening a sluice gate, the following checklist activities should be performed.. 1) Gate, wedges, stem, stem guides and hoist mechanism inspected. 2) All sand, stones, and other debris cleaned from the top of the gate, wedges, and stem guides. 3) Stern and stem guides cleaned and lubricated. 4) Guides cleaned and lubricated. 5) Hoisting mechanism lubricated. When operating the gate, record the number of turns of the crank to open the gate. Repeat the number of turns to close the gate. After closure, check the gate for leakage. If leakage is "excessive" or greater than prior to opening, the wedges may need adjusting. Do not force the crank to attempt to close the gate. if any problems are encountered, the Superintendent should be notified immediately, APPENDIX E: OPERATION AND MAINTENANCE OF STOPLOGS Purpose There are several purposes for the Stoplog. In summary,the Stoplog is the key to keeping the river bottom downstream of the dam wet,allowing fish to pass upstream,allow boaters to pass downstream,sustaining the recreational pool upstream of the dam,and otherwise maximizing flow to the whitewater bypass for people, recreation and the community. Details include: 1. The primary purpose of the Stoplog is to adjust the flow split during low flows between the Denil Fish Ladder and Dam"Notch"on the North side of the dam,and the Whitewater bypass and "Flow Augmentation Pipe" on the South side. The intended split at a total river flow of 210 cfs is 25 cfs to the North and 185 cfs to the South. This split is to be achieved while maintaining a water level upstream of the dam that is near the historic pool level. 2. The 25 cfs to the North will be split among the Denil Fish Ladder and the Dam Notch,which is to be maximized to the Denil. 3. The 185 cfs to the south is to result in approximately 50 cfs flawing to the"flow augmentation pipe" to beep the river wet below the dam, which means the whitewater bypass will start with 185 efs and reduce to 135 cfs as the flaw augmentation pipe diverts 50 cfs out of the bypass. 4_ There are two waterways in the Upper Whitewater Bypass, the "Main" and the "Challenge." The flow to these waterways splits immediately downstream of the Stoplog given limited space and hydraulic fall. Flow is to be maximized to the Main Waterway at low flows (the 185 cfs), yet at higher total river flows maximized to the challenge waterway,such that main waterway difficulty increases moderately with flow, while the challenge waterway experience greatly increases with flow. The Stoplog is intentionally submerged by the pool above the Main and Upper Challenge Waterway split. This also will create an entry wave and water profile conducive to good visibility and boating. But it complicates,unavoidably, the performance of the entry and Stoplog- Operation Frequent adjustment of the stop log settings are not necessary, Stop log settings reflect three basic situations including: 1. Initial and Normal Settin,. During construction, the performance ofthe Whitewater Bypass will be tuned and the flow split tested, and adjustments made to the primary setting of the Stoplog. A measured primary setting dimension and block configuration will be documented. The intended design setting is to achieve a center bottom opening of 20 feet. By knowing the blocks being used, and the dimension from the inside of the vault to the land side of the first block (or the dimension to the river side of the first block), the center opening will be known. Adjustments during construction should be minor. This setting will be determined implanted and tested by the Construction Contractor. Thereafter it shouldn't have to be changed,with the following exceptions. After the fallowing activities take places the blocks will need to be reset to this "normal" condition as part of Yorkville's responsibility and under IDNR's consultation. Adjustment of the stop logs by the city are only to be permitted with IDNR concurrence. 2. Major Maintenance and Adjustments. Typically, maintenance of boulder and rock lined Whitewater Bypasses is minimal. However, rock reiterates and can move. Maintenance could be necessary. 3. COMRetition and Special Events. For a variety of reasons, it may be desirable to temporarily increase flow in the Whitewater Bypass, such as special events during drought or major competitions. Some of the stoplog blacks can be removed and setting used that will achieve this. Adj Listing the stoplogs will require advanced approval from IDNR and the adjustment can not significantly lower the upstream pool. Maintenance and Operation Functions The normal operational requirements will include any large debris removal and inspection of the Stoplog condition. The most frequent maintenance of whitewater bypass is like most parks,debris,trash removal,and landscape maintenance. The stoplog blocks that are not being used will function as benches in the upper landing and along the path. When the Stoplog blocks are to be removed,set or adjusted,the procedure will be to mobilize a large track excavator, have him place or remove the blocks in the vault, and push/pull the blocks across the river. Each block weighs approximately 6,000 pounds. The purpose of the vault is to allow placement or removal of the blocks out of the main current of the waterway. The general procedure will be: l. Arrange for a contractor with an Excavator that handles large rock placement to do the work,or mobilize City Equipment. This has to be Track Excavators,not rubber tired backhoes. The same excavator can be used to make boulder and rock adjustments along the Whitewater Bypass. 2. Establish and review safety procedures,including for working around flowing water. Several experienced people will be necessary,and a boat to access the center island and Stoplog river side abutment from upstream. 3. Isolate the work area and sign the area to call forboaters to get out of the river.. 4. Mobilize the excavator. The operator should be skilled in rock and equipment placement in fairly tight quarters. 5. Remove the cover to the placement vault. Move aside any feature boulders that are downstream of the Stoplog. 6. The bottom of the blocks has a large,grove. The base sill has a matching large tongue which the block: slides along. The excavator operator pulls or pushes the block. The height of the tongue, depth of the groove, and weight of the black will prevent the block from being pushed downstream when it is in the current. 7. If placing or moving blocks,inspect the vault and slide any blocks in the vault out into the river. Make sure the bottom of the vault is clear of debris by use of a square bladed hand shovel. Attach appropriate chains or lifting cable to the block to be placed.. Lift the block and place into the vault. Remove the chains or cables and the operator will use the excavator bucket to push the block into the river. S. As the blocks are placed,inspect and make sure they are tight to the abutment or adjoining block. . With the final block placed,check the dimension between the land side of the interior wall of the vault and the last block and adjust setting as appropriate to "normal" or"desired" flow setting. 10. For removing or adjusting the opening to a wider setting,use the procedure in reverse. 11, Reset (push or pull) any feature boulders downstream of the Stoplog adjacent to the abutments. Depending upon the need, these will be used to adjust the flow pattern where water flows over the tall blocks. 12. Set any blocks removed as benches in designated locations above the path. 13. Replace the vault cover and cleanup. 14. Check for flow performance along the bypass and Denil Fish Ladder. t5. Demobilize YORKVILLE DAM OPERATION AND MAINTENANCE MANUAL EXHIBIT PLATES PLATE 1 - GENERAL PROJECT PLAN AND SOIL BORING LOCATIONS PLATE 2 - GENERAL CROSS SECTIONS PLATE 3 - DENIL FISHAY PLAN AND PROFILE PLATE 4- DAM AND BYPASS CONFIGURATION PLATES Plate 1 —Dam and Bypass Channel Configuration Plate 2 - General Cross Sections Plate 3 -Denil Fishway Plan and Profile STATE OF ILLINOIS YORKVILLE. DAM -MULTI-PURPOSE DAM PROJECT-PHASE 2-CANOE AND FISH BYPASS CHANNEL DEPARTMENT OF NATURAL RESOURCES KENDALL COUNTY OFFICE OF WATER RESOURCES f S0' loo, 1"- 40, LEGE f s A13 C-t DAM GORES WITH MIN, 5' ROCK CORE BELOW 01 SOIL BORINGS WITH 10' ROCK CORES Al SOIL BORINGS TO TOP OF BED ROCK Spld 0.nA[Nf 4 Tn Tgfz$�L0 10� ET-I EXPLORATORY TRENCHES F1 BRIDGE ABUTMENT BORING - SOIL AND 10' ROCK CORE 51 SOIL OREDGINGS SEDIMENT TESTING ti Bill of Nolerr'al Item Lieu Dfy 1 Ckudng Acres 0.10 Temporary Fence roof 24 o (rj 3 S-1 Free Remordl(6 to 15 EeWfs) ET-4 Tree Trunk Profeclian Ea 15 Sidawafk Remaro+ Sq.Ff. t64.i} LEGENDs pyl - Sedimaly Contra;Silt Fence rant x1510 � BORING ` Sediment Conlyd.SW Fence Noiahnanee foal 3474 ®ET EXPLORATION iRENC# 1 Erosion Cantrol Blanket Si,Yd. 5.555.6 0 CP ° CONTROL POINT W C Seeding,IAdthing and Fartifivag Acres 115 O BkI - BENCHMARK Pnrrtw,d ComeN Cancrela Sidewalk 5 dnch Sa Fl. A442.4 Ze a Fox 3� S-2 z 2 Portland Cement Concrete Sidewalk 5 Inch � 4 CIL BYPASS STA 15+67.42 y Flow AugmentotGon Pipe C-1 N 1912459.423 1 E 954900.062 i 0 Portland Cement Concrete SldewaiK 5 Inca aj '°'r 1 CS T Stop Loo rr � ° Sediment Control, Silt Fence Ciearing 0,10 Acres - -_ - Temporary Fence l E� o ---------- - r _ _ m s - r - h 500.0 ft.--- N I Portono Cement Concrete SldawolK 5 I zh ar ti Ind C nt Concrete Sidewalk 5 Inch—, r r - S ` jSldawolt Removal Tree Removal d6 tp 15 Jnitsi - 8 units �_---- i [ C Temporary Fence 5�O sq. tt. U a 1500.0 ft. L? t ''�� -----1 - -` - m A �n A 4 } tea Trunk ProYectl®n - i5 u�it� p-1- Blanket ° 5,555.6 sq. ya. n ing. O.W.R. Traverse Line _r ._ _ - - - -- - -- - _ _ Appi , t g�n1 Ex I st'm} Lgt+t Unit to be Sae df Mulching and Fart!IIZing 15 acres S Relocated by Others. - - p � { a s FR-423 o a DRWG. $GENP30 TEND �.� GENERAL PROJECT PLAN AND 8(]RiNG LOCATIONS PLATE 1 Emergency Dewater 'Ova Breach Location • �; ,' • �*mow . r.�• s tit Denil Fishwa �•'. . 4 Step Spillway Existing Dam +a • ,f 1 M i lei e Bypass d. Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: REC Center sublease with Empower Training Agenda Date: Apri128, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: April 21, 2011 L Subject: REC Center sublease negotiations with Empower Our attorneys are drafting a simple lease agreement structure in which to incorporate the following tentatively-agreed-upon terms with Empower, and the staff seeks your input and further direction on the terms of the agreement: 1) Empower would rent the small (approximately 2800 sq ft) gymnasium from the City of Yorkville for$2,200 per month. 2) The term would expire in June 2013, with a mutual option to extend if the City still operates the building. 3) Empower would have full access to and control of the small gym, subject to the terms and conditions below. 4) Empower would be responsible for keeping the small gymnasium room clean except when the Rec Center uses the room for any agreed upon activity. The Rec Center would be responsible for cleaning the room prior to the next scheduled use by Empower. 5) The room would be cleared of all other items or pieces of equipment(batting cages, etc) except for the basketball hoops. 6) In exchange for the monthly rental fee, Empower will provide the Rec Center with a schedule of time blocks within which Empower's core list of classes and specific activities (like Belt Testing) are typically operated. This will be for Empower's 2011 Summer schedule & 2011/2012 Fall/Winter/Spring schedule. a. Karate b. Dyno-Mite Pre-Karate (4 to 6 years old) c. Samurai Warrior Karate (7 to 11 years old)—Beginner/Intermediate & Advanced d. Junior/Adult Karate (12-15 yrs/ 16 and older) e. Sparring/Kata Class f. Open Workout g. Padded Weapons h. Weapon Kata Class i. Belt Promotion Tests j. P2 Force Training k. MVe Pilates training 1. Kickboxing Fitness (FitStrike) m. Adult Beginner(17 and older) n. Adult Int/Adv (17 and older) 7) Empower will be allowed a maximum of one page in the catalog to advertise their core classes listed above. 8) Empower agrees to offer other, supplemental classes with a 70% City/30% Empower revenue sharing agreement. a. Early morning adult kickboxing fitness class b. Self Defense c. Women's d. Mother/Daughter e. Family f. College Co-Ed g. Senior h. Teen i. Junior j. Corporate/Group specific k. Fitness Training Camp 1. Karate Training camps m. Karate Birthday Parties n. Family Kickboxing Fitness o. Senior Kickboxing Fitness p. Senior Karate q. Any other new programs 9) The City will advertise the supplemental classes in the catalog, as space allows (it is to our benefit to find space in the catalog for these classes!). 10)Empower would always notify the Rec Center of any scheduled activities according to an agreed upon procedure. a. To be figured out later 11)The Parks and Recreation Department may use the small gymnasium for any activity that does not damage Empower's mats, equipment, or other property.If the Rec Center wanted to use the small gymnasium for any activity, it would have to be an 12)Empower members would not have access to any of the Rec Center facilities (except bathrooms and locker rooms)unless they purchase a Rec Center membership. 13)Empower can, without damaging any area of the facility,put up banners,bulletin boards, tables, chairs, small storage cabinets, shelving (for equipment), etc in the small gymnasium in order to create a"martial arts" environment which should keep students motivated. All items (bulletin boards, chairs, tables, shelves, etc.) will be able to be easily removed without changing or damaging the current condition of the room. 14)Any banner,table or bulletin board outside of the small gymnasium would require prior approval by REC Center management. 1 S)Empower would be able to conduct all business within the gymnasium, including retail sales of karate products and supplies. 16)Empower members will only be allowed to view classes from inside the small gymnasium. We will not allow Empower-related people to stand outside the gymnasium door and/or disrupt the regular activities of the Rec Center, at any time. 17)Empower will give the City proof of insurance, with the City named as additional insured. Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Building Improvements—Geneva Kayak Center Agenda Date: Apri128, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: April 19, 2011 L Subject: Geneva Kayak Center Scott Fairty, General Manager of Geneva Kayak Center, is proposing improvements to the Riverfront Building at 301 E Hydraulic. Specifically, they are proposing to add an 8' x 10' deck to the south side of the building that would support the creation of two changing rooms. They are also proposing to add a 31.5' x 12' deck to the north side of the building that would accommodate a seating area. Both improvements are expected to cost less than $10,000, which is under the threshold that requires approval by Park Board. However, the decks would be on property that was not contemplated within the lease agreement as being controlled by Geneva Kayak Center. So, in order to accommodate this request, the Park Board and City Council would have to amend the lease agreement to amend the site map. Further, Geneva Kayak originally thought that they would be able to best address the lack of space in the building by parking a trailer-storage unit behind the building. Instead, they have decided to place open racks of canoes and kayaks behind the building and east of the proposed deck. In order to accommodate the request, the site map attached to the lease agreement must be amended. Staff has reviewed both requests, and we have determined that the expansion of the controlled area and the deck improvements would not adversely impact our future park designs. Additionally,we feel the open storage of canoes and kayaks might be more aesthetically pleasing and interesting than the originally planned semi-trailer storage unit. Staff is seeking the Park Board's direction on amending the lease agreement to accommodate the requests by Geneva Kayak Center. PREMISES MAP Its, Jk, United City of Yorkglle GlS 't e.�a�rs pravrcredw ihcLi +wrainrya•ar.yrW,•Dram.c aaairaay.nesetrrress.rr aomplemaresaerrs rreres{xarsA.ryof to Parcel Data acrd Aerial Photography :RegrresnV"rOdarererreeaacanCy.rmOIrrress,COtpereres.s,arrd Pro vded By Kendal Corirrty GlS 2?pWOJXrarares5 ai(IS use.W?SUFNIBdOry r,F MOOS makesrrro waffafl res.ex,R mse 0 of mrpvre d,re to us 0 of no C21P. �ii'4n and Plan Your De4k � J't r r E t g Lowes Deck Design For Bob Print this document and take it to your local Lowe's. One of our associates will help you find the materials you need. All rights reserved copyright©2011 DIY Technologies go and Pion Your De4k Deck layout diagram r , Top view without planks Bottom view with planks Top view with planks All rights reserved copyright©2011 DIY Technologies Page 2 1111d Plan Your e(k Permit Page: Level 1 LOAD AND SUPPORT: Your deck will support a 99 PSF live load. Posts have 30" below ground support. DECK AND POST HEIGHT: You selected a height of 18"from the top of the decking to a the ground level. The top of the deck support posts will IEEE -E] therefore be 11.25" above ground level. Joists: Set joists on top of beams, 12"; center to center. Stress Analysis: Level 1 Component PSF Joist Deflection 1758 Joist Bending 218 Joist Shear 201 Joist Compression 435 Beam Deflection 116 Beam Bending 116 Beam Shear 108 Bolt Shear 312 Post Stability 487 All rights reserved copyright©2011 DIY Technologies Page 11 o and Pion Your Detit r Deck layout diagram Top view without planks Bottom view with planks 0 3 � Top view with planks All rights reserved copyright©2011 DIY Technologies Page 2 r and Pion Your De(k E Permit Page: Level 1 LOAD AND SUPPORT: a H Your deck will support a 49 PSF live load. Posts have 30" below ground support. C DECK AND POST HEIGHT: e You selected a height of 18"from the top of the decking to the ground level. The top of the deck support posts will therefore be 9.25"above ground level. Joists: Set joists on top of beams, 12"; center to center. Stress Analysis: Level 1 Component PSF Joist Deflection 212 Joist Bending 69 Joist Shear 116 Joist Compression 203 Beam Deflection 58 Beam Bending 58 Beam Shear 60 Bolt Shear 1131 Post Stability 198 All rights reserved copyright©2011 DIY Technologies Page 12 i a { 4 elk 8"K � ,Apali . Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ❑ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: 1 week REC Center membership fee for hotel and out of town guest Agenda Date: Apri128, 2011 Synopsis: Discussion of adding a REC Center 1 week membership for hotel and out of town guest. Action Previously Taken: Date of Action: N/A Action Taken: . Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: p �RKVnur 202 East Countryside Prkwy. Yorkville, IL 60560 It (630) 553-2582 (630) 553-2644 fax ULU ;FEE=MWW Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us pAF7Ks & RECREATION Fitness for Our Community To: Bart Olson, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation—Amanda Hopkins, REC Center Facility Coordinator Re: 1 week REC Center Membership fee for hotel and out of town guest We would like to propose adding a new 1 week membership fee structure to the REC Center membership fee list. With a second hotel now open in the city of Yorkville, and with both hotels within walking distance of the center, as well as numerous members asking about a weekly fee for out of town guest, we thought it would be proactive to create a 1 week membership fee of$25.00. Currently the REC Center daily rate is $10 for a nonresident. We believe the 1 week fee of$25.00 allows a person to pay less than a daily rate, if they use it more than 2 times in a seven day period. If someone is looking for more than a week membership, then they would move to the 1 month fee of$50.00. We believe this new fee structure would allow for out-of town visitors to use the facility at a fair fee and for the REC Center to be able to take advantage of two hotels near the facility. In addition it would give our current members an opportunity to have out of town visitors the option of using the facility with them during the time their guest are visiting Yorkville. "The achievements of an organization are the results of the combined effort of each individual." Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTJC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: Apri128, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: February 4, 2011 L Subject: Strategic Planning The following topics are set to be discussed under the "strategic planning" agenda item. Materials will be distributed by staff at the meeting as time allows. A verbal discussion on each item will be conducted at the meeting. 1) FY 12 and FY 13 budgets a. The FY 11 budget is attached. This approved budget has projected for FY12. 2) REC Center a. Financial viability b. Rental reduction c. Property tax relief 3) Building/redevelopment of parks a. Budget related discussion b. Can we afford new projects? 4) Depletion of staff, equipment and the consequences of such a. Probably no replacing any recent loss of staff b. Future losses and the repercussions of such 5) Recreation programming—future and priorities a. Do we duplicate services? b. How do we deal with budget cuts vs. programming? 6) Capital needs of the departments a. What if no funds are available? 7) Land-cash budget 8) Doomsday budget scenarios a. Options for a park district Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: Apri128, 2011 Synopsis: Written report from the Superintendent of Parks is attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLU I To: Park Board From: Scott Sleezer Superintendent of Parks PRRrg®RMTIC" CC: Bart Olson, Interim Director of Parks and Recreation ]DT Date: April 20, 2011 L Subject: March 2011 Parks Report Athletic Field Division • Staff preparing baseball fields for play. This requires set all of the base anchors and pitchers mounds to the correct distances. Dragging the infield to fill in holes and level the playing surface. Edging the baselines to remove lips and establish a clear running path. • Staff reinstalled the player benches at Van Emmon. • Staff set the goals and installed the nets on the fields for our in house recreation soccer program at Bristol Bay 65. • Staff worked with the contractor to deliver all of the portable toilets throughout the parks. • Staff set out trash cans at all of our park sites and sports fields. Playground Division • Staff hauled in top soil and started restoring the playground area at Riverfront Park. • Staff landscaped the area at Riverfront Park where the playground was. It has been raked, leveled, seeded and straw blanked. • Staff weighed and removed the contents of the recycle containers at the twenty site locations. • Staff lowered and raised the City's ten flags in observance of the death of the last WWI veteran. • Staff made repairs to the gas pump and replaced the climber at Green's Park. • Staff performed annual playground safety audit by checking every nut and bolt on every playground. Using approved gauges they checked entire playgrounds for entrapment, sheer, crush and pinch points, entanglement issues, making sure it meets ASTM and CPSC guidelines for public playgrounds. Visually inspecting every weld and attachment point for signs of degradation. Inspecting swing hangers and hardware and any other moving part for excessive ware. • Staff made repairs to the picnic table at Jaycee's Park. Turf Division • Staff continued rolling and aerating all of our sports fields. This helps maintains healthier turf grass and safer playing conditions. • Staff relocated all of the Recreation Departments storage items from the front half of 103 E Hydraulic to the new storage shed at 301 W Hydraulic. This was done in anticipation of leasing this portion of the building. • Staff installed a floor and shelving units on the shed at 301 W Hydraulic. Department Assistance • Staff relocated the Recreation Department's south location preschool to its new location at 301 W Hydraulic. Administration • Meet with IDNR at Riverfront to discuss issues pertaining to phase II construction. • Tim and I meet with the Chamber to discuss the River Night event this June. • I meet with representatives from the Yorkville American Legion to discuss the monument in Town Square Park. Public Works • Assisted Water Department with water main breaks. Rec Center Maintenance No major repairs.