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Park Board Packet 2011 06-23-11 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall conference room — 800 Game Farm Road 7:00 p.m. June 23, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Bart Olson, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer—Laura Schraw, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: May 26, 2011 Bills Review: Bill list—FY 11 Bill list—FY 12* Old Business: Alcohol sales at Bridge Park* OSLAD grant application for Riverfront Park* May 2011 Budget Report- Discussion New Business: Park vendor policy—all parks* Park hours—Bridge Park ballfields* REC Center membership cancellation fee* Parking at parks Raintree Park B change order* Old Business, continued: Strategic planning* Reports: Staff Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: Next meeting: July 14,2011 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office -201 W. Hydraulic St Yorkville, IL 60560 Park Board Meeting Minutes Parks and Recreation Administration Office 7:00 p.m. May 26, 2011 Call to Order: Ken Koch called the meeting to order at 7:00 p.m. Roll Call: Ken Koch-Yes; Deb Horaz-Yes; Kelly Sedgwick-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Mark Dilday-Yes Introduction of Guests, City Officials and Staff: • Interim Director of Parks and Recreation—Bart Olson • Superintendent of Recreation —Tim Evans • Superintendent of Parks—Scott Sleezer • Park Designer— Laura Schraw • City Council Liaison to Park Board—Diane Teeling, Ward 4 Alderman • Carlo Colosimo, Ward 1 Alderman • Mayor Gary Golinski, Yorkville • Lynn Dubajic, Yorkville Economic Development • Rhonda Goepel, River City Roasters • Erich Goepel, River City Roasters • Gene Sallee, Wilkins Fitness Enterprises • Tony Scott, Record Public Comment: Mr. Gene Sallee, Wilkins Fitness Enterprises, introduced himself and gave a brief overview of fitness equipment his company provides. Presentations: None Approval of Minutes: May 12, 2011* One correction was noted in the minutes to change www.Sportsfight.com to www.Sportsvite.com. Ken Koch asked for a motion to approve the meeting minutes of May 12, 2011, as amended. Deb Horaz made the motion and Kelly Sedgwich seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Bill list* Bill list—FY 11*; Bill list—FY12* The Board reviewed the bills lists. Ken Koch asked for a motion to approve the bills list. Amy Cesich made the motion and Seaver Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch-Yes; Deb Horaz-Yes; Kelly Sedgwick-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Mark Dilday-Yes Old Business: 131 E Hydraulic Street Building Use* Erich Goepel, River City Roasters (RCR)was present at the meeting to discuss leasing the back part of the building. He distributed his proposal to add a 300 sq ft meeting room to the space. He proposed RCR to be the agent to rent the space giving priority to Parks and Recreation clients. RCR would take all the responsibility of setting up the room for different renters, do the entire cleanup, and maintain equipment and Park Board Meeting May 26, 2011 Page 2 of 4 use tables and chairs owned by RCR. RCR would like to be able to use the back space when it is not being used for Parks and Recreation functions. RCR proposed to split the rental of the room with Parks and Recreation 75%-25%, with 75% going to Parks and Recreation and 25% going to RCR. This includes any renters that RCR would contract with that do not come through Parks and Recreation. He will allow Creative Kernels and Whitewater Custard staff to use the two bathrooms. Because the health department will not allow the public to go through the kitchen area of his portion of the building, Goepel proposed one drawing over another to allow strategic placement of the kitchen. His previous proposal would stay the same with the addition of the meeting room. Bart Olson commented that 300 sq ft is about the same size of the City Hall conference room. It is approximately 10 ft x 30 ft and could accommodate about 30 people. This plan would provide flexibility of having rentable space available and still give Goepel space to operate River City Roasters. Discussion followed regarding adding additional 200 amp service, an electrical expense of about$1,000 which Goepel would pay. Water usage and gas could be split between the lessees. Goepel commented that the other vendors like the idea of RCR coming in. Additionally, Goepel is willing to keep the building open for the public to use the rest rooms. He will clean the bathrooms and manage the building. Lynn Dubajic commented that groups have contacted her asking for meeting room space. She added that it would be an advantage to have RCR in the building offering coffee and sandwiches. Goepel expected that changes to the building will take approximately one month. The park hours would need to be changed to 10 p.m. His business can be opened later because there is an adequate buffer for the building to be open. Bart Olson will finalize the lease agreement and bring to the June 9, 2011, board meeting. After review, it would then go to City Council on June 14, 2011, for approval. Empower license agreement for REC Center* Bart received an e-mail from Tim Rochford at 3:00 p.m. on May 26, 2011, the day of the Park Board meeting. Empower has chosen a different landlord. Other potential uses for the small gym were discussed. No action was taken. Potential uses and locations for caboose The board discussed at length potential uses for the caboose, using the crane that will be used for the bridge in Riverfront Park to move the caboose to another location, or selling the caboose. Olson advised there were no maintenance issues with the caboose in its current location and a decision does not have to be made now. The board agreed that the caboose will remain in its current location at this time. New Business: April 2011 Budget Report, part II The board discussed the FY 11 budget report; including bills approved by the board at the May 12 and May 26 board meetings. Olson advised that after the fiscal year ends, activity to include bills that came in after April 30, but still booked in the current fiscal year is shown in Period 13. This report can be run for the next two meetings. Olson advised that the last months of the fiscal year were very strong. The REC Center showed a lower deficit than expected. Discussion followed regarding the REC Center appraisal and negotiations with the Walkers regarding the lease payments. It was noted that if the appraisal is done at a cost of$6,000, it is only one-third of one month's rent and may help with lease negotiations. Park Board Meeting May 26, 2011 Page 3 of 4 Mayor Golinski recommended holding a special City Council and Park Board meeting to discuss the REC Center. The Park Board would make a 20 minute presentation followed by open discussion. A recommendation follows in a later agenda item. Alcohol sales at Bridge Park* With the adult softball leagues growing each year at Bridge Park, currently running Monday through Thursday, Superintendents Scott Sleezer and Tim Evans thought it would be a good opportunity to offer adult beverage sales to the participants of those leagues. They are currently looking at plastic bottled beer and malt beverages to be sold and discussed costs and potential revenue associated with this new concession item. The Board discussed the pros and cons of selling alcohol. Koch commented that more staff would be needed to monitor the grounds. The Yorkville police department would be notified if alcohol is sold so they could provide appropriate patrolling in the park. Evans will draft a proposal with rules, signage costs, refrigeration, etc. He commented that Miller Lite will provide bracelets. The proposal will be taken to the public safety committee and then brought back to the Park Board. There would have to be an amendment to park policy—Olson advised there would be no issue of only permitting alcohol sales in Bridge Park. Disposal of Toro equipment* Sleezer reported there are two non-operational mowers stored in the south building: 1995 Jacobsen HR5111 and 1999 Jacobsen T528D. These mowers have not been used since they were replaced years ago. To get them in working condition again would cost thousands of dollars. The City currently has all Toro mowers and has stopped buying Jacobsen. Therefore, the two Jacobsen mowers cannot be used for parts. Sleezer obtained a quote of$900 for the two mowers from Reinders Inc., a Toro dealership. The Board made a recommendation to permit Sleezer to trade in the above two Jacobsen mowers. A motion was made by Seaver Tarulis and seconded by Kelly Sedgwick. The recommendation will be forwarded to City Council. Location of Park Board meetings* Sleezer and Evans discussed options for changing the location of the Park Board meetings. Because the preschool is housed in the current location at 201 W. Hydraulic St., there is staff time to set up and tear down before and after each board meeting. The other location option is in Council Chambers. In the past, there was a conflict with the Public Safety meeting, but those meetings have been moved to the first of the month. After discussion and effective June 9, 2011, the Park Board meetings will be moved to the Conference Room or Chamber at City Hall. Special City Council and Park Board meeting to discuss REC Center* Per earlier discussion in the meeting, Mayor Golinski would like to hold a joint City Council and Park Board meeting on June 14, 2011, to discuss the future of the REC Center. The meeting will be scheduled for 5:30 p.m. on June 14, 2011, at City Hall. Ken urged the Park Board to attend this special meeting. Old Business continued: Strategic planning* Tabled Park Board Meeting May 26, 2011 Page 4 of 4 Reports: Director's Report None Recreation Report Evans reported as follows: • Preschool graduation was last week—staff did a great job. • Doreen Johnson retired. • Gearing up for summer—strong registration • The last 5 months were strong; good memberships in May • Requested volunteer help with Music Under the Stars program—June 10 is first event Parks Report Written report Other comments from Sleezer: • Raintree Park is on schedule; all contractors have been good to deal with —no issues with labor unions • Hometown days (September 1-4)—Sleezer asked whether Park Board would want to work on Friday night Parks Designer Report The Board welcomed back Laura Schraw from medical leave. Schraw updated the board on grant applications. • $15,000 playground grant for equipment—need to have 25 signatures on a petition. Petition was circulated at the Park Board meeting; can also sign up on e-mail blast • Riverfront Park design and budget will be brought to the next meeting for review. Deadline to apply for Osland Grant is July 1. Olson recommended continuing applying for Osland Grant. Additional Business: • No progress on property deeds • Land cash fund might be positive • Status of cell phone tower; City was paid for removal of shed; to date, construction has not started • Discussion regarding Park Board agenda packets—whether to again mail agenda packets (cost is $5 per mailing); agenda packet is posted on-line by Friday afternoon of the week preceding the meeting; Evans brings hard copies of packets to the meeting; Board could have mail box area at City Hall to receive packets Adjournment: Ken Koch asked for a motion to adjourn the regular meeting at 8:37 p.m. Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next meeting: June 9, 2011, City Hall *Items needing Board approval or recommendation Respectfully Submitted By: Louise A. Beukelman DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:57:36 DETAIL BOARD REPORT ID: AP441000.WOW FISCAL YEAR 10/11 INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BEUKELML LOUISE A. BEUKELMAN 32411 03/31/11 01 MARCH 24 MEETING MINUTES 79-650 62-00-5401 06/09/11 1B2.00 CONTRACTUAL SERVICES INVOICE TOTAL: 182.00 VENDOR TOTAL: 182.00 TOTAL ALL INVOICES: 182.00 DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:58:08 DETAIL BOARD REPORT FISCAL YEAR 11/12 ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # F.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 55519 05/18/11 01 FITNESS DRINKS 80-800 56-00-5607 06/09/11 564.20 CONCESSION SUPPLIES INVOICE TOTAL: 564.20 VENDOR TOTAL: 564.20 BANCAMER BANC OF AMERICA LEASING 011BB0182-71 05/22/11 01 PARK & REC COPIER LEASE 79 790-54-00 5485 06/09/11 178.00 RENTAL & LEASE PURCHASE 02 REC CENTER COPIER LEASE 80-800-54-00-5485 198.00 RENTAL & LEASE PURCHASE INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BEUKELML LOUISE A. BEUKELMAN 051211 05/19/11 01 MAY 12 MEETING MINUTES 79-795-54-00-5462 06/09/11 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 BPAMOCO BP AMOCO OIL COMPANY 29963502-P 05/24/11 01 GASOLINE 80-800-56-00-5695 06/09/11 44.12 GASOLINE 02 GASOLINE 79 795-56-00-5695 44.11 GASOLINE INVOICE TOTAL: 88.23 VENDOR TOTAL: 88.23 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0511P 05/15/11 01 RECENTER MONTHLY CHARGES 80-800-54-00-5440 06/09/11 243.17 TELECOMMUNICATIONS DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 10:58:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. $ DUE DATE ITEM AMT CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0511P 05/15/11 02 PARK/REC MONTHLY CHARGES 79-790 54-00 5440 06/09/11 80.10 TELECOMMUNICATIONS INVOICE TOTAL: 323.27 VENDOR TOTAL: 323.27 COMER COMMONWEALTH EDISON 1613010022-0511 05/18/11 01 BALLFIELDS 79 795-54 00-5480 06/09/11 1,441.88 UTILITIES INVOICE TOTAL: 1,441.88 VENDOR TOTAL: 1,441.88 FOXVALLE FOX VALLEY TROPHY & AWARDS 27213 05/12/11 01 1 ENGRAVED PLAQUE 79 795-56 00-5610 06/09/11 20.50 OFFICE SUPPLIES INVOICE TOTAL: 20.50 27214 05/12/11 01 1 NAME BADGE, 1 PLASTIC SIGN 79-795-56-00-5610 06/09/11 13.00 OFFICE SUPPLIES INVOICE TOTAL: 13.00 VENDOR TOTAL: 33.50 GOLDMEDA GOLD MEDAL PRODUCTS 228003 05/18/11 01 BEECHER PARK CONCESSION 79 795-56-00-5607 06/09/11 556.90 CONCESSION SUPPLIES 02 SUPPLIES ** COMMENT ** INVOICE TOTAL: 558.90 228361 05/25/11 01 BRIDGE CONCESSION STAND 79-795-56-00 5607 06/09/11 824.51 CONCESSION SUPPLIES 02 SUPPLIES ** COMMENT ** INVOICE TOTAL: 824.51 VENDOR TOTAL: 1,383.41 DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 10:58:06 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------- HANNEMAK KEVIN HANNENMAN 051211 05/12/11 01 REFEREE 79 795-54-00 5462 06109111 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 135.00 HILLESLE ERIC HILLESLAND 051211 05/12/11 01 REFEREE 79-795-54 00-5462 06109121 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 051711 05/17/11 01 REFEREE 79-795-54 00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 ILDEPUHE ILLINOIS DEPARTMENT OF 026989-051211 05/12/11 01 TANNING PERMIT RENEWAL 80-800-54 00-5462 06/09/11 150.00 PROFESSIONAL SERVICES INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 JOHNSONG GREGORY JOHNSON 051811 05/18/11 01 REFEREE 79-795-54 00-5462 06/09/11 35.00 PROFESSIONAL SERVICES INVOICE TOTAL: 35.00 VENDOR TOTAL: 35.00 KEITHD DENNIS KEITH 051911 05/19/11 01 REFEREE 79-795-54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE '.TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 10:58:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KENPRINT ANNETTE M. POWELL 18359-PR 05/19/11 01 PARK BOARD AP CHECKS 79-790-56-00-5610 06/09/11 46.92 OFFICE SUPPLIES 02 PARK BOARD AP CHECKS 79-795-56-00-5610 23.45 OFFICE SUPPLIES 03 PARK BOARD AP CHECKS 80-800-56-00-5610 23.47 OFFICE SUPPLIES INVOICE TOTAL: 93.85 VENDOR TOTAL: 93.85 LIPSCOMT TERRY LIPSCOMB 051211 05/12/11 01 REFEREE 79-795-54-00-5462 06109111 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MERRIMAK KRISTEN MERRIMAN 051611 05/16/11 01 REFEREE 79-795-54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MORRICKB BRUCE MORRICK 052411 05/24/11 01 REFEREE 79 795-54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 NEXTEL NEXTEL COMMUNICATIONS 837900513-011P 05/27/11 01 PARK MONTHLY CHARGES 79-790-54 00-5440 06/09/11 173.09 TELECOMMUNICATIONS DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 10:58:06 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NEXTEL NEXTEL COMMUNICATIONS 837900513-011P 05/27/11 02 REPLACEMENT MOTO I576 79-790-54-00-5440 06/09/11 69.99 TELECOMMUNICATIONS 03 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 34.62 TELECOMMUNICATIONS 04 RECREATION MONTHLY CHARGES 79-795-54-00-5440 173.10 TELECOMMUNICATIONS INVOICE TOTAL: 450.80 VENDOR TOTAL: 450.80 PEPSI PEPSI-COLA GENERAL BOTTLE 24799903 05/18/11 01 GATORADE 79-795-56-00-5607 06/09/11 537.45 CONCESSION SUPPLIES INVOICE TOTAL: 537.45 VENDOR TOTAL: 537.45 PURSLEYJ JASON T PURSLEY 051111 05/11/11 01 REFEREE 79-795-54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 REDHORSE STEPHEN M. PESCITELLI 070811 05/31/11 01 JULY 8TH MUSIC UNDER THE STARS 79-795-56-00-5606 06/09/11 400.00 PROGRAM SUPPLIES 02 PERFORMANCE ** COMMENT ** INVOICE TOTAL: 400.00 VENDOR TOTAL: 400.00 ROBINSOT TRACY ROBINSON 051711 05/17/11 01 REFEREE 79-795 54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 10:SB:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------°_------------------------------------ ROBINSOT TRACY ROBINSON 051911 05/19/11 01 REFEREE 79 795-54-00 5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 052311 05/23/11 01 REFEREE 79 795-54-00 5462 06109111 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 052411 05/24/11 01 REFEREE 79 795-54-00 5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 420.00 SCHNITZR RANDY J. SCHNITZ 051711 05/17/11 01 REFEREE 79 795-54-00 5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 UNIQUEPR UNIQUE PRODUCTS 6, SERVICE 221684 05/18/11 01 LAUNDRY DETERGENT, TOILET 80-800-56-00 5620 06/09/11 204.41 OPERATING SUPPLIES 02 TISSUE, GARBAGE LINERS, MOP ** COMMENT ** 03 HEADS ** COMMENT ** INVOICE TOTAL: 204.41 VENDOR TOTAL: 204.41 WOZNYR RONALD V. WOZNY 051811 05/18/11 01 REFEREE 79 795-54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 DATE: 06/02/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 10:58:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/09/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------- --- ----------------------------------------------------------------------------------------------------------------- WOZNYR RONALD V. WOZNY 051911 05/19/11 01 REFEREE 79-795-54-00-5462 06/09/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 052411 05/24/11 01 REFEREE 79-795-54-00-5462 06109111 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 315.00 TOTAL ALL INVOICES: 7,832.00 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:34:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ARAMARK ARAMARK UNIFORM SERVICES 610-7051842 05/03/11 01 UNIFORMS 79-790-56-00-5600 06/23/11 59.61 WEARING APPAREL INVOICE TOTAL: 59.61 610-7056486 05/10/11 01 UNIFORMS 79-790-56-00-5600 06/23/11 79.86 WEARING APPAREL INVOICE TOTAL: 79.86 610-7061179 05/17/11 01 UNIFORMS 79-790-56-00-5600 06/23/11 39.36 WEARING APPAREL INVOICE TOTAL: 39.36 610-7065729 05/24/11 01 UNIFORMS 79-790-56-00-5600 06/23/11 38.78 WEARING APPAREL INVOICE TOTAL: 38.78 610-7070380 05/31/11 01 UNIFORMS 79-790-56-00-5600 06/23/11 59.03 WEARING APPAREL INVOICE TOTAL: 59.03 610-7075024 06/07/11 01 UNIFORMS 79-790-56-00-5600 06/23/11 59.61 WEARING APPAREL INVOICE TOTAL: 59.61 VENDOR TOTAL: 336.25 AREAREST AREA RESTROOM SOLUTIONS 1208 06/04/11 01 PRAIRIE MEADOW PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1209 06/04/11 01 TOWN SQUARE PORT-O-LETS 79-795-56-00-5620 06/23/11 187.00 OPERATING SUPPLIES INVOICE TOTAL: 187.00 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:34:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AREAREST AREA RESTROOM SOLUTIONS 1210 06/04/11 01 AUTUMN CREEK SCHOOL PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1211 06/04/11 01 VAN EMMON PARK PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1212 06/04/11 01 RIVER FRONT PARK PORT-O-LET 79-795-56-00-5620 06/23/11 85.00 OPERATING SUPPLIES INVOICE TOTAL: 85.00 1213 06/04/11 01 RIVERFRONT PARK PORT-O-LET 79-795-56-00-5620 06/23/11 187.00 OPERATING SUPPLIES INVOICE TOTAL: 187.00 1214 06/04/11 01 CIRCLE CENTER PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1215 06/04/11 01 BEECHER PLAYGROUND PORT-O-LET 79-795-56-00-5620 06/23/11 112.00 OPERATING SUPPLIES INVOICE TOTAL: 112.00 1216 06/04/11 01 GR ROTARY PARK PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1217 06/04/11 01 FOX HILL WEST PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1218 06/04/11 01 FOX HILL EAST PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:34:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AREAREST AREA RESTROOM SOLUTIONS 1219 06/04/11 01 WHISPERING MEADOWS PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1220 06/04/11 01 BRISTOL BAY PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 1221 06/04/11 01 BRISTOL BAY PORT-O-LET 79-795-56-00-5620 06/23/11 55.00 OPERATING SUPPLIES INVOICE TOTAL: 55.00 VENDOR TOTAL: 1, 121.00 BEACON RAINBOW GROUP, LLC 0411475-IN 05/03/11 01 PRO BASE SET 79-790-56-00-5620 06/23/11 145.00 OPERATING SUPPLIES INVOICE TOTAL: 145.00 VENDOR TOTAL: 145.00 BEUKELML LOUISE A. BEUKELMAN 52611 06/01/11 01 MAY 26 MEETING MINUTES 79-795-54-00-5462 06/23/11 84.00 PROFESSIONAL SERVICES INVOICE TOTAL: 84.00 VENDOR TOTAL: 84.00 COMED COMMONWEALTH EDISON 6819027011-0611 06/04/11 01 PR BUILDINGS 79-795-54-00-5480 06/23/11 369.08 UTILITIES INVOICE TOTAL: 369.08 7982205057-0611 06/02/11 01 202 COUNTRYSIDE UNIT D 80-800-54-00-5480 06/23/11 165.38 UTILITIES INVOICE TOTAL: 165.38 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 7982206018-0611 06/03/11 01 202 E COUNTRYSIDE UNIT E 80-800-54-00-5480 06/23/11 3,249.81 UTILITIES INVOICE TOTAL: 3,249.81 VENDOR TOTAL: 3, 784.27 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 7436 06/01/11 01 MONTHLY PEST CONTROL 80-800-54-00-5462 06/23/11 43.00 PROFESSIONAL SERVICES INVOICE TOTAL: 43.00 VENDOR TOTAL: 43.00 FITZSIMF FREDERICK J. FITZSIMMONS 060111 06/01/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 FVFS FOX VALLEY FIRE & SAFETY 627416-P 05/06/11 01 FIRE EXTINGUISHER INSPECTION 79-790-56-00-5620 06/23/11 256.80 OPERATING SUPPLIES INVOICE TOTAL: 256.80 VENDOR TOTAL: 256.80 FVTRADIN THE IDEA PROS, INC. G 14732 06/06/11 01 YOUTH SAFETY TOWN T-SHIRTS 79-795-56-00-5606 06/23/11 301.95 PROGRAM SUPPLIES INVOICE TOTAL: 301.95 VENDOR TOTAL: 301.95 GOLDMEDA GOLD MEDAL PRODUCTS DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT GOLDMEDA GOLD MEDAL PRODUCTS 228638 06/01/11 01 BRIDGE CONCESSIONS SUPPLIES 79-795-56-00-5607 06/23/11 250.01 CONCESSION SUPPLIES INVOICE TOTAL: 250.01 228639 06/01/11 01 BEECHER PARK CONCESSION 79-795-56-00-5607 06/23/11 586.06 CONCESSION SUPPLIES 02 SUPPLIES ** COMMENT ** INVOICE TOTAL: 586.06 229090 06/08/11 01 BEECHER CONCESSION SUPPLIES 79-795-56-00-5607 06/23/11 320.06 CONCESSION SUPPLIES INVOICE TOTAL: 320.06 229091 06/08/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 06/23/11 13.01 CONCESSION SUPPLIES INVOICE TOTAL: 13.01 VENDOR TOTAL: 1,169.14 GRAINCO GRAINCO FS., INC. 120516 05/16/11 01 CHALK FOR BASEBALL FIELDS 79-790-56-00-5620 06/23/11 846.72 OPERATING SUPPLIES INVOICE TOTAL: 846.72 120558 05/18/11 01 TIRES 79-790-56-00-5640 06/23/11 96.40 REPAIR & MAINTENANCE INVOICE TOTAL: 96.40 120936 05/26/11 01 TIRES 79-790-56-00-5640 06/23/11 112.50 REPAIR & MAINTENANCE INVOICE TOTAL: 112.50 120951 05/26/11 01 TIRES 79-790-56-00-5640 06/23/11 23.50 REPAIR & MAINTENANCE INVOICE TOTAL: 23.50 VENDOR TOTAL: 1,079.12 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HAYDENS HAYDEN'S W2361-00 05/26/11 01 SOFTBALLS, BASEBALL SCOREBOOKS 79-795-56-00-5606 06/23/11 1,065.50 PROGRAM SUPPLIES INVOICE TOTAL: 1,065.50 W2395-00 05/26/11 01 PITCHING RUBBER 79-795-56-00-5606 06/23/11 56.00 PROGRAM SUPPLIES INVOICE TOTAL: 56.00 W2421-00 05/27/11 01 NYLON NET 79-790-56-00-5640 06/23/11 18.00 REPAIR & MAINTENANCE INVOICE TOTAL: 18.00 W2422-00 05/27/11 01 DOUBLE GROUND RECEPT 79-790-56-00-5640 06/23/11 14.50 REPAIR & MAINTENANCE INVOICE TOTAL: 14.50 VENDOR TOTAL: 1, 154.00 HAYENR RAYMOND HAYEN 060211 06/02/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HELMETSR HELMETS R US 31770 05/26/11 01 20 HELMETS 79-795-56-00-5606 06/23/11 103.00 PROGRAM SUPPLIES INVOICE TOTAL: 103.00 VENDOR TOTAL: 103.00 HOMEDEPO HOME DEPOT 11894 05/05/11 01 FILTERS 80-800-56-00-5640 06/23/11 50.98 REPAIR & MAINTENANCE INVOICE TOTAL: 50.98 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HOMEDEPO HOME DEPOT 2140472 05/13/11 01 FILTERS 80-800-56-00-5640 06/23/11 116.77 REPAIR & MAINTENANCE INVOICE TOTAL: 116.77 6013106 05/19/11 01 SHELF BRACKET & BIT FOR CODE 79-790-56-00-5620 06/23/11 25.73 OPERATING SUPPLIES 02 BLUE ** COMMENT ** INVOICE TOTAL: 25.73 6013148 05/19/11 01 OUTLET COVER, OUTLET 79-790-56-00-5620 06/23/11 2.44 OPERATING SUPPLIES INVOICE TOTAL: 2.44 VENDOR TOTAL: 195.92 HOMERIND HOMER INDUSTRIES 538354 05/21/11 01 MULCH 79-790-56-00-5620 06/23/11 1,500.00 OPERATING SUPPLIES INVOICE TOTAL: 1,500.00 VENDOR TOTAL: 1,500.00 ILLCO ILLCO, INC. 1208717 05/16/11 01 PVC TEES, PVC ADAPTERS, THREAD 79-790-56-00-5640 06/23/11 60.04 REPAIR & MAINTENANCE 02 SEAL TAPE, PVC PLUGS ** COMMENT ** INVOICE TOTAL: 60.04 VENDOR TOTAL: 60.04 ILPD4811 ILLINOIS STATE POLICE 052511-PR 05/25/11 01 BACKGROUND CHECKS 80-800-54-00-5462 06/23/11 34.25 PROFESSIONAL SERVICES 02 BACKGROUND CHECKS 79-795-54-00-5462 68.50 PROFESSIONAL SERVICES INVOICE TOTAL: 102.75 VENDOR TOTAL: 102.75 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KONICAMI KONICA MINOLTA BUSINESS 217966765 05/30/11 01 COPIER CHARGES 80-800-54-00-5485 06/23/11 66.68 RENTAL & LEASE PURCHASE INVOICE TOTAL: 66.68 VENDOR TOTAL: 66.68 LAFARGE LAFARGE AGGREGATES ILLINOIS 19907997 05/06/11 01 SAND 79-790-56-00-5640 06/23/11 103.22 REPAIR & MAINTENANCE INVOICE TOTAL: 103.22 VENDOR TOTAL: 103.22 LEIFHEID DOUG LEIFHEIT 339 05/25/11 01 REPAIRED DAMAGED BOTTOM PART 79-790-56-00-5640 06/23/11 1,585.00 REPAIR & MAINTENANCE 02 OF GAZEBO, REPLACED RAILING ** COMMENT ** 03 AND SIDING ** COMMENT ** INVOICE TOTAL: 1,585.00 VENDOR TOTAL: 1,585.00 MCDOWELP PAUL MCDOWELL 053111 05/31/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MDF MOST DEPENDABLE FOUNTAINS INV22197 05/23/11 01 RETRO FIT O-RING VALVE AND 79-790-56-00-5640 06/23/11 491.00 REPAIR & MAINTENANCE 02 ASSEMBLY WITH STRAINER ** COMMENT ** INVOICE TOTAL: 491.00 VENDOR TOTAL: 491.00 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MEIERNOR NORMAN C. MEIER 060211 06/02/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MENLAND MENARDS - YORKVILLE 80977 05/04/11 01 REACH TOOLS, LOPPER 79-790-56-00-5620 06/23/11 74.92 OPERATING SUPPLIES INVOICE TOTAL: 74.92 81321 05/05/11 01 PAINT 79-790-56-00-5640 06/23/11 29.97 REPAIR & MAINTENANCE INVOICE TOTAL: 29.97 83537 05/13/11 01 BOILER DRAINS 79-790-56-00-5640 06/23/11 18.98 REPAIR & MAINTENANCE INVOICE TOTAL: 18.98 83646 05/13/11 01 BOARD, CLEANER, GLADE 79-790-56-00-5620 06/23/11 10.33 OPERATING SUPPLIES INVOICE TOTAL: 10.33 84692 05/17/11 01 RUBBER WASHERS 79-790-56-00-5640 06/23/11 3.16 REPAIR & MAINTENANCE INVOICE TOTAL: 3.16 84865 05/18/11 01 PLIERS 80-800-56-00-5640 06/23/11 6.98 REPAIR & MAINTENANCE INVOICE TOTAL: 6.98 84900 05/18/11 01 SCREWS 80-800-56-00-5640 06/23/11 0.58 REPAIR & MAINTENANCE INVOICE TOTAL: 0.58 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 85154 05/19/11 01 2 GALLON TANK SPRAYERS, BLADES 79-790-56-00-5640 06/23/11 102.84 REPAIR & MAINTENANCE 02 WEED KILLER ** COMMENT ** INVOICE TOTAL: 102.84 85167 05/19/11 01 WOOD 79-790-56-00-5640 06/23/11 24.99 REPAIR & MAINTENANCE INVOICE TOTAL: 24.99 85169 05/19/11 01 RB&B 79-790-56-00-5640 06/23/11 27.99 REPAIR & MAINTENANCE INVOICE TOTAL: 27.99 85491 05/20/11 01 FENDER WASHERS 79-790-56-00-5640 06/23/11 1.18 REPAIR & MAINTENANCE INVOICE TOTAL: 1.18 87034 05/25/11 01 SURGE PROTECTOR 80-800-56-00-5640 06/23/11 6.90 REPAIR & MAINTENANCE INVOICE TOTAL: 6.90 87121 05/25/11 01 SURGE PROTECTOR 80-800-56-00-5640 06/23/11 6.99 REPAIR & MAINTENANCE INVOICE TOTAL: 6.99 87291 05/26/11 01 WALL ANCHORS, WIRE, HOOKS, 80-800-56-00-5606 06/23/11 160.94 PROGRAM SUPPLIES 02 LAMINATE, BRACKET SCREWS, ** COMMENT ** 03 UTILITY TUB ** COMMENT ** INVOICE TOTAL: 160.94 87365 05/26/11 01 CONNECTOR TUBES 79-790-56-00-5640 06/23/11 13.19 REPAIR & MAINTENANCE INVOICE TOTAL: 13.19 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 87665 05/27/11 01 SCREWS 80-800-56-00-5640 06/23/11 1.56 REPAIR & MAINTENANCE INVOICE TOTAL: 1.56 89000 06/01/11 01 WEED KILLER 79-790-56-00-5620 06/23/11 42.94 OPERATING SUPPLIES INVOICE TOTAL: 42.94 89384 06/02/11 01 BALL VALVE, UNION 79-790-56-00-5640 06/23/11 19.25 REPAIR & MAINTENANCE INVOICE TOTAL: 19.25 89581 06/03/11 01 VALVE, ELBOW, CONNECTOR TUBES 79-790-56-00-5640 06/23/11 18.40 REPAIR & MAINTENANCE INVOICE TOTAL: 18.40 89597 06/03/11 01 2-HOLE STRAPS, CHROME TAPE, 79-790-56-00-5620 06/23/11 52.34 OPERATING SUPPLIES 02 BOARDS ** COMMENT ** INVOICE TOTAL: 52.34 90584 06/06/11 01 BUG KILLER 79-790-56-00-5620 06/23/11 10.94 OPERATING SUPPLIES INVOICE TOTAL: 10.94 90877 06/07/11 01 LAGSHIELDS, SCREWS, CEMENT 79-790-56-00-5620 06/23/11 19.91 OPERATING SUPPLIES 02 PATCH ** COMMENT ** INVOICE TOTAL: 19.91 90920 06/07/11 01 WEED KILLER 79-790-56-00-5620 06/23/11 44.94 OPERATING SUPPLIES INVOICE TOTAL: 44.94 VENDOR TOTAL: 700.22 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MJELECT MJ ELECTRICAL SUPPLY, INC. 1122215-00 05/19/11 01 LIGHT BULBS 80-800-56-00-5640 06/23/11 62.70 REPAIR & MAINTENANCE INVOICE TOTAL: 62.70 1122249-01 05/24/11 01 RELAY SOCKET 80-800-56-00-5640 06/23/11 30.00 REPAIR & MAINTENANCE INVOICE TOTAL: 30.00 VENDOR TOTAL: 92.70 NANCO NANCO SALES COMPANY, INC. 6931 05/19/11 01 BODY & HAIR SOAP 80-800-56-00-5620 06/23/11 65.60 OPERATING SUPPLIES 02 PAPER TOWEL 79-795-56-00-5607 62.30 CONCESSION SUPPLIES INVOICE TOTAL: 127.90 6956 06/08/11 01 PAPER TOWELS, SOAP, GLOVES, 79-795-56-00-5607 06/23/11 209.45 CONCESSION SUPPLIES 02 TISSUE ** COMMENT ** INVOICE TOTAL: 209.45 VENDOR TOTAL: 337.35 NEECORP NEE-CORP NE-33 06/02/11 01 ANNUAL REDUCED PRESSURE 79-790-56-00-5620 06/23/11 150.00 OPERATING SUPPLIES 02 BACKFLOW PREVENTER TEST ** COMMENT ** INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 NICOR NICOR GAS 64-99-70-7276 0-0611 06/07/11 01 202 E COUNTRYSIDE UNIT E 80-800-54-00-5480 06/23/11 269.58 UTILITIES INVOICE TOTAL: 269.58 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 65-69-00-0377 0-0611 06/07/11 01 202 E COUNTRYSIDE UNT D 80-800-54-00-5480 06/23/11 61.66 UTILITIES INVOICE TOTAL: 61.66 VENDOR TOTAL: 331.24 OFFWORK OFFICE WORKS 190871 06/07/11 01 FOLDERS, PENS, PAPER 80-800-56-00-5606 06/23/11 15.99 PROGRAM SUPPLIES 02 FOLDERS, PAPER, PENS 79-795-56-00-5606 15.99 PROGRAM SUPPLIES 03 PAPER, PENS, FOLDERS 80-800-56-00-5610 13.28 OFFICE SUPPLIES 04 PENS, PAPER, FOLDERS 79-795-56-00-5610 13.28 OFFICE SUPPLIES INVOICE TOTAL: 58.54 VENDOR TOTAL: 58.54 OMALLEY O'MALLEY WELDING & FABRICATING 14357 05/04/11 01 FABRICATION 79-790-56-00-5640 06/23/11 60.00 REPAIR & MAINTENANCE INVOICE TOTAL: 60.00 14361 05/19/11 01 REPAIR ALUM. PIPE 79-790-56-00-5640 06/23/11 85.00 REPAIR & MAINTENANCE INVOICE TOTAL: 85.00 VENDOR TOTAL: 145.00 PEPSI PEPSI-COLA GENERAL BOTTLE 26093852 05/31/11 01 POP, GATORADE, WATER 80-800-56-00-5607 06/23/11 297.40 CONCESSION SUPPLIES INVOICE TOTAL: 297.40 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PEPSI PEPSI-COLA GENERAL BOTTLE 28413064 06/07/11 01 POP, WATER, GATORADE 79-795-56-00-5607 06/23/11 302.37 CONCESSION SUPPLIES INVOICE TOTAL: 302.37 57235601 06/01/11 01 POP, GATORADE, WATER 79-795-56-00-5607 06/23/11 609.18 CONCESSION SUPPLIES INVOICE TOTAL: 609.18 57235602 06/01/11 01 WATER, POP, GATORADE 79-795-56-00-5607 06/23/11 609.18 CONCESSION SUPPLIES INVOICE TOTAL: 609.18 VENDOR TOTAL: 1,818.13 R0000898 VALERIE RICKEN 98451 06/06/11 01 REFUND DUE TO EXPIRED CONTRACT 80-800-54-00-5496 06/23/11 58.00 PROGRAM REFUNDS INVOICE TOTAL: 58.00 VENDOR TOTAL: 58.00 R0000899 KRISTIN PEREZ 98452 06/06/11 01 REFUND DUE TO EXPIRED CONTRACT 80-800-54-00-5496 06/23/11 70.00 PROGRAM REFUNDS INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 R0000900 KRISTINE M. PRUSKI 2011-491.2 04/30/11 01 CPR INSTRUCTOR COURSE 79-790-54-00-5412 06/23/11 100.00 TRAINING & CONFERENCES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 REINDERS REINDERS, INC. DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT REINDERS REINDERS, INC. 1339853-00 05/16/11 01 BELT 79-790-56-00-5640 06/23/11 53.90 REPAIR & MAINTENANCE INVOICE TOTAL: 53.90 1339940-00 05/13/11 01 V-BELT 79-790-56-00-5640 06/23/11 45.46 REPAIR & MAINTENANCE INVOICE TOTAL: 45.46 1340361-00 05/16/11 01 SPINDLE HOUSING 79-790-56-00-5640 06/23/11 305.40 REPAIR & MAINTENANCE INVOICE TOTAL: 305.40 1343321-00 06/02/11 01 BELTS 79-790-56-00-5640 06/23/11 261.63 REPAIR & MAINTENANCE INVOICE TOTAL: 261.63 1343607-00 06/03/11 01 COVER FOR LINE PRO PAINTER, 79-790-56-00-5640 06/23/11 292.98 REPAIR & MAINTENANCE 02 V-BELTS, BELT DRIVE ** COMMENT ** INVOICE TOTAL: 292.98 1343607-01 06/06/11 01 V-BELT 79-790-56-00-5640 06/23/11 45.73 REPAIR & MAINTENANCE INVOICE TOTAL: 45.73 VENDOR TOTAL: 1,005.10 RIVRVIEW RIVERVIEW FORD 102717 05/24/11 01 ROTOR & BRAKE REPAIR 79-790-56-00-5640 06/23/11 585.36 REPAIR & MAINTENANCE INVOICE TOTAL: 585.36 102729 05/25/11 01 BRAKE & ROTOR REPAIR 79-790-56-00-5640 06/23/11 585.36 REPAIR & MAINTENANCE INVOICE TOTAL: 585.36 VENDOR TOTAL: 1, 170.72 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ROBINSOT TRACY ROBINSON 053111 05/31/11 01 REFEREE 79-795-54-00-5462 06/23/11 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 SCHNITZR RANDY J. SCHNITZ 053111 05/31/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SPRTFLD SPORTSFIELDS, INC. 211315 05/13/11 01 BULK DURAPLAY 79-790-56-00-5640 06/23/11 6,445.40 REPAIR & MAINTENANCE INVOICE TOTAL: 6,445.40 VENDOR TOTAL: 6,445.40 SUPERBEV THE SUPERIOR BEVERAGE CO. 603921 05/24/11 01 FLAVORED MILK 80-800-56-00-5607 06/23/11 27.72 CONCESSION SUPPLIES INVOICE TOTAL: 27.72 VENDOR TOTAL: 27.72 SUTHERLS SCOT SUTHERLAND 060211 06/02/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 VERMONT VERMONT SYSTEMS DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT VERMONT VERMONT SYSTEMS 33172 06/01/11 01 ANNUAL SOFTWARE MAINTENANCE 79-795-54-00-5462 06/23/11 1,725.00 PROFESSIONAL SERVICES 02 ANNUAL SOFTWARE MAINTENANCE 80-800-54-00-5462 1,725.00 PROFESSIONAL SERVICES INVOICE TOTAL: 3, 450.00 VENDOR TOTAL: 3, 450.00 VISA VISA 052711-PR 05/27/11 01 GROUP POWER MONTHLY LICENCSE, 80-800-56-00-5606 06/23/11 433.88 PROGRAM SUPPLIES 02 PRESCHOOL SUPPLIES, SAND, ** COMMENT ** 03 PHOTO FINISHING, DUCK TAPE ** COMMENT ** 04 BLACK CABLE 80-800-56-00-5640 44.45 REPAIR & MAINTENANCE 05 MONTHLY CABLE, CAKES, PHOTOS, 79-795-56-00-5606 104.97 PROGRAM SUPPLIES 06 PRESCHOOL SUPPLIES ** COMMENT ** 07 MONTHLY CABLE 79-795-54-00-5440 79.95 TELECOMMUNICATIONS 08 FLOWERS 79-790-56-00-5620 426.46 OPERATING SUPPLIES 09 MONTHLY CABLE 80-800-54-00-5440 116.55 TELECOMMUNICATIONS INVOICE TOTAL: 1,206.26 VENDOR TOTAL: 1,206.26 WALKCUST WALKER CUSTOM HOMES, INC. YPD 7/11 06/08/11 01 JULY LEASE PAYMENT 80-800-54-00-5485 06/23/11 18,000.00 RENTAL & LEASE PURCHASE INVOICE TOTAL: 18,000.00 VENDOR TOTAL: 18,000.00 WCCJAZZ STANLEY GIBSON MONOKOSKI DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WCCJAZZ STANLEY GIBSON MONOKOSKI 071111 06/09/11 01 JULY 22 PERFORMANCE 79-795-56-00-5606 06/23/11 750.00 PROGRAM SUPPLIES INVOICE TOTAL: 750.00 VENDOR TOTAL: 750.00 WIREWIZ WIRE WIZARD OF ILLINOIS, INC 11535 06/01/11 01 JULY - SEPT. ALARM MONITORING 80-800-54-00-5462 06/23/11 60.00 PROFESSIONAL SERVICES INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 WOZNYR RONALD V. WOZNY 060811 06/08/11 01 REFEREE 79-795-54-00-5462 06/23/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 961513 05/05/11 01 SIDEWALK EDGER BELT 79-790-56-00-5640 06/23/11 6.01 REPAIR & MAINTENANCE INVOICE TOTAL: 6.01 962507 05/13/11 01 SMALL BULB FOR TRAILER 79-790-56-00-5640 06/23/11 14.46 REPAIR & MAINTENANCE INVOICE TOTAL: 14.46 963859 05/25/11 01 BRAKE FLUID 79-790-56-00-5640 06/23/11 19.99 REPAIR & MAINTENANCE INVOICE TOTAL: 19.99 964028 05/26/11 01 OIL FILTER, OIL 79-790-56-00-5640 06/23/11 17.14 REPAIR & MAINTENANCE INVOICE TOTAL: 17.14 DATE: 06/15/11 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 09:34:02 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 06/23/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKNAPA YORKVILLE NAPA AUTO PARTS 965595 06/09/11 01 OIL FILTERS, AIR FILTERS, OIL 80-800-56-00-5640 06/23/11 34.41 REPAIR & MAINTENANCE 02 OIL FILTERS, OIL, OIL FILTERS 79-795-56-00-5640 34.40 REPAIR & MAINTENANCE INVOICE TOTAL: 68.81 VENDOR TOTAL: 126.41 TOTAL ALL INVOICES: 50,589.93 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ❑ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Adult Beverage Sales at Bridge Park Agenda Date: June 23, 2011 Synopsis: Discussion of Adult Beverage Sales at Bridge Park Action Previously Taken: Date of Action: N/A Action Taken: . Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: p �RKVnur 202 East Countryside Prkwy. Yorkville, IL 60560 It (630) 553-2582 (630) 553-2644 fax ULU ;FEE=NW1W Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us pAF7Ks & RECREATION Recreation & Fitness for Our Community To: Bart Olson, Interim Director Parks and Recreation Department From:Tim Evans, Superintendent of Recreation &Scott Sleezer Superintendent of Parks Re:Adult Beverage Sales at Bridge Park With the adult softball leagues growing each year at Bridge Park, currently running Monday—Thursday, we thought it would be a good opportunity to offer adult beverage sales to the participants of those leagues. Currently we are looking at Plastic Bottle Beer and Malt Beverages to be sold. Cost associated with this new concession item would be: 1.) Beverage Product ($35 a case) $3,150 2.) Dram Shop Insurance($600—800) 800 3.) State Liquor License Fee($500) 500 4.) Possibly additional staff( $200 a week) 3,200 5.) Signage 500 6.) Possibly a cooler, but trying to secure one through the vendor($750—1,000) 1,000 Total Cost VY year: $6,270 Potential Revenue: 1.) 100 beverages per week X$4 per drink= $400 per week 2.) 20 weeks X$400= $8,000 Potential Total Revenue: $8,000 While this will require us to make changes to the city ordinance,this would be a new revenue stream that has the potential to help fund improvements to Bridge Park concession stand and playing fields. Anyone working in the concession stand on these nights must be 18 years of age or older,with one person working in the concession stand and one person outside monitoring the softball league and park grounds. Both employees will have gone through the City of Yorkville Police Department BASSET training programming. We are looking at getting this up and running sometime this summer. Layout: 1.) 2 Employees(One working outside the concession stand supervising softball and checking id's. Second employee working inside the concession stand.) 2.)All participants over 21 will be id before purchasing adult beverage. Once id is checked, anyone old enough will be given a wristband for adult beverage purchases. One drink per id. 3.)Attached is a Map of the softball field, where designated areas for individuals will be allowed to drink. One will also be posted at various spots around the concession stand. "The achievements of an organization are the results of the combined effort of each individual." Rules: Serving Time: S:00pm—to beginning of last game. Must be 21 to purchase and consume alcohol. Alcohol must stay in designated area Only alcohol sold by the United City of Yorkville Parks and Recreation Department is allowed throughout Bridge Park. Must have wristband on to consume alcohol. One alcohol drink per wristband No Alcohol on the field or parking lot. City/Staff reserves the right to refuse sale of alcohol for any reason Anyone of age may not purchase alcohol for someone under age. "The achievements of an organization are the results of the combined effort of each individual." Urrrfed Crfyof York vMeG'1S 7.e:]aars p•av;dedLu .airmarrar.ryaranyrW*or.eutr cr x accuracy,ratoMms,cr conp?s rrass.Ores dreresparraWry T fte Parcel Data arrd Aerral Photography ,O3eguesm"m dsu mnreacarracy,wW"ss,campPerarress,and Provided By Kerrd all County 0S 2pyWearonnsar pis uss.Fps UmiB dCeiyofYa*wt'emakssno Mf arras,axpesse d OF Mpkad,rr fee eGe Of MEOW. Reviewed By: Agenda Item Number It A)'DPKVLU Parks ❑ Recreation ❑ PARKsa Director ❑ City Administrator ❑ Tracking Number Legal ❑ "Ina 4i-EM92"n./ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park- 2011 OSLAD Grant Agenda Date: June 23, 2011 Synopsis: Attached is the proposed budget for the 2011 Grant application. Action Previously Taken: Date of Action: 2/24/11 Action Taken: Conceptual design approved Item Number: Type of Vote Required: Majority Action Requested: Approval of Riverfront Park for a 2011 OSLAD grant application and request City Council authorization of form DOC-3. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: Memorandum J �ii fi EST 1 1636 To: Bart Olson, Interim Director of Parks & Recreation/ City Administrator QL From: Laura Schraw, City Park Designer °djC O CC: Scott Sleezer, Superintendent of Parks <kE , Date: June 3, 2011 Suhieet: OSLAD 2011 Riverfrant Park Grant Pronosal The 2011 cycle of OSLAD grants has been opened. OSLAD (Open Space Lands Acquisition and Development) Program is a state-financed grant program that provides funding assistance to local government agencies for acquisition and/or development of land for public parks and open space. Projects are financed by a percentage of the state's Real Estate Transfer Tax. Funding assistance up to 50% of approved project costs can be obtained. Development/renovation projects are limited to a$400,000 grant maximum. The City's contribution($400,000 minimum if$400,000 is requested from the state) can be in forced labor, design fees, or land contribution. Land used as a match is required to be developed to the design submitted with the application within 3 years of the receipt of the reimbursement money. The state has not yet allocated a specific amount of funds for this grant cycle. Grant applications are due by July 1, 2011. All elements included in the final conceptual design(attached) cannot be included in our grant submission. Below are elements that are either priority elements (as voiced by Park Board, City Council, or the Public) or necessary to score high in the grant ranking system. Staff is planning to speak with IDNR grant administrators prior to the July 9th meeting to get their thoughts on our submission. Some elements listed below may be subject to change based on their comments. Grant elements and estimates: Brick work&new stairs on existing shelter $15,000 Playground& sitting area $132,000 Fishing Pier $70,000 Lighting extension into east end of park (electrical outlets incl.) $60,000 Parking Lot(completion of small asphalt lot near building) $5,000 Shared-Use Trail (1,210 LF) $50,000 Canoe Access Beach $5,000 Boat/Canoe Launch $19,000 Small Picnic Shelters relocated to woods $5,000 Memorial Area(benches only) $5,000 Woodland Restoration (tree removal for wood chip path, tree planting) $10,000 Rise-off outdoor shower $10,000 Port-o-let/changing facility shelters $14,000 $400,000 City contribution: Parks forced labor(playground, beach, launch,picnic shelters, memorial area, woodland restoration, shelters, lighting) $75,000 A/E Design fees (10%) $40,000 $115,000 Including the forced labor and design fees allows the City to seek reimbursement should another part of the project come in under budget. If we do not include these numbers, no reimbursement money can be sought from the state. City Land Contribution (Corlands property): A letter of valuation from our 2010 application is provided for the 29.1 acre parcel located south of Blackberry Creek by Thompson Appraisals. The estimated value of that parcel last year was $378,000. Staff is contacting IDNR to determine if that letter can be used for this year or if a new appraisal is necessary. The 29.1 acre parcel is naturally divided by the Blackberry Creek in the 90 acre parcel, and a concept plan is attached(see Attachment A-10) for development of the park. Development of the park must occur within 3 years of acceptance of the final payment of the OSLAD grant, therefore, conceivably(if we are awarded in 2012, begin construction immediately and receive our final payment in 2014) construction would need to be finished by 2017 for the Corlands property. The site development plan is attached and includes a mowed trail, trail head and map, and interpretive signage along the path. The site currently exists as a natural tall grass field. co` H M ' � � � � L< - � \ / � \ z \ \ / mmi j § ! § ` \ } / m - z z - : _ § / t = \ 2 goo _ \ j \ � - ` ` © ` - } m f | � ! _ . \ } q { \ ) f ) 0 oz Ul ` q � \ � { @ ;�~ K \ \ \ . § § » § § mmi ! . o , \ | § ® ® J , - $ © > � § ; _ q § k § @ m G) ? ^ §_ z _ : @ § ` m , ( § 22 § 2 ? \ § _ § � ® ) - 0 ( Z _ ° } > � 0 / m ;0Z \ X ! , 2 , 2 \ � / [ ) . ( © - ! \ 0 0 m 0 ■ \ k } ( ( _ ) 07 § > ) § / ( ( ` ) � ) ( ® (_ § ; ! ( ! \ / \ ) � ) , 0 � 401 0&w.4, Min. (50541 S 15/695-1401 EARL48(a�SBCGL OBAL.NET 815/695-1400 May 25, 2010 Mr. Bart Olson City Administrator 800 Game Farm Rd. Yorkville, 11. 60560 Dear Mr. Olson, I have performed an initial examination of the estimated value for the proposed park site referred to as `Kennedy Road Park`, in the City of Yorkville. This proposed park now contains approximately 90.32 +/- acres of land according to information supplied to this appraiser. After examining the relevant sales data from land sales in the subject area, it appears that an appraisal would reach a conclusion that the total estimated value of this park site would be approximately $ 1 ,174,000 or about $ 13,000 per acre (the 29.1 Ac parcel would be about $ 378,000). This value estimate could change depending upon the time the actual appraisal is completed and the potential change in market value conditions. Full narrative appraisals would comply with all applicable standards and be in compliance with USPAP guidelines in place at the time of the full report. The value conclusion reached would be under the assumption that the site would contain the same approximate acreage as of today date and have all public utilities available with the appropriate zoning on the property. Sincerely, AwV f T oxpenr David E. Thompson Thompson Appraisals REAL ESTATE QUALIFICATIONS DAVID E. THOMPSON STATE OF ILLINOIS Certified General Real Estate Appraiser # 553.001147 NORTHERN ILLINOIS UNIVERSITY: B.S. 1986 JOLIET JUNIOR COLLEGE: A.A. 1984 COURSES ILLINOIS DEPARTMENT OF REVENUE: 1-A Rural and Residential Workshop 1-B Commercial and Industrial Workshop ILLINOIS PROPERTY ASSESSMENT INSTITUTE: Certified Senior Instructor B-100 Basic Assessment Practice A-200 Cost, Market and Income Approach to Value Farmland Assessment Assessment Administration and Public Relations Reviewing and Analyzing Narrative Appraisal Reports Structured Format Demo Report Writing Seminar Valuation of Shopping Centers INTERNATIONAL ASSOCIATION OF ASSESSING OFFICIALS: Course 2 - Income Approach to Valuation Depreciation Analysis Workshop Course 301 - Mass Appraisal of Residential Property Course 302 - Mass Appraisal of Income Producing Property Course 4 - Assessment Administration SOCIETY OF REAL ESTATE APPRAISERS: Course 101 - Introduction to Appraising Real Property Course 102 - Applied Residential Property Valuation Course 440 - Professional Practice OTHER QUALIFICATIONS: Certified Review Appraiser - CRA Certified Illinois Assessing Officer - CIAO International Association of Assessing Officials County Assessment Officers Association of Illinois Illinois Association County Officials Supervisor of Assessments - Kendall County - 1989 - Retired Board of Review - Kendall County - 9 years Instructor at Waubonsee Community College Instructor at Illinois Property Assessment Inst. Partial List of Clients Yorkville National Bank (Old Second) Castle Bank - Yorkville Millbrook-Newark Bank First Midwest Bank - Morris Union Bank - Sandwich, Plano City of Yorkville Sandwich School District Somonauk School District Seneca School District Hinckley-Big Rock School District Village of Mazon Chicagoland Speedway Village of Summit Private Attorney's Expert Witness 13th Judicial Circuit Court - LaSalle County Expert Witness 16th Judicial Circuit Court - Kendall County Expert Witness United States Federal Court - Northern District Illinois _ � t V J W --q 0 OJ x (D rt C r, 4.- .y� Id Y G O ` n O 3 Z �larl W O 4�, 3 m `•�e�,, r` W Ui M G S. lip W W O O CWn ° 0 ` ! o m �- � � m C / rn m�n m � 2 m O M m 0 C) 0 W Z X O O O D � ^ oo � _ o m BCD -Q D n W W O t CD c m m W N w m 4 CS 90 D CO Cn m� CD . r � o m CD m CD o � s m m cn G) z C7 r t O = w z . D m Z p j T M D /. cf) F � m z � O D z m mF x \\ ` U z cn � z � m z C7 �� O m y co C D L- .�` x 1\0 Z m �O z O`er z C n> �� \ m m dp C) ° � D o � O A c9 °- m D \ D °- x D z D m m z O a W r � O 00 ax (D) (D C) m r . p O X O < j ------ Om 0 C-71 (D - CD (r = m 0 ca m - O n W W O 0 3 r CA) O X Op 0 We m G CO CD Ul CD z � < C: � > me = z 0z zen ® ' r m U) Z o . -� m D = D p me cn < --i — m c ® m r z7 m en MMOCDO Z x (� o Z 1 <. � < -n o m o0 _ � n m m ( WcpFT= 0 � m mr rn 4CriM ° m WC5 CD Wo 4 a W v CD o z 0 W D n W C) 0 D N Mr- Z M D C) Cl) o D o m D -n C) c m E�: m m -o o � r Cl) T Z �, z D o r r m m D � - m D O 0 2 0 m z 0 Ai _ Resolution Page 1 of 1 STATE OF ILLINOIS 1 DNR OSLAD/LWCF PROJECT APPLICATION FORM DOC-3 RESOLUTION ON AUTHORIZATION 1.Project Sponsor: United City of Yorkville 2.Project Title: Bicentennial Riverfront Park The United Citv of Yorkville (local project sponsor)hereby certifies and acknowledges that it has 100% of the funds necessary (includes cash and value of donated land) to complete the pending OSLAD/LWCF project within the timeframes specified herein for project execution, and that failure to adhere to the specified project timeframe or failure to proceed with the project because of insufficient funds or change in local recreation priorities is sufficient cause for project grant termination which will also result in the ineligibility of the local project sponsor for subsequent Illinois DNR outdoor recreation grant assistance consideration in the next two(2)consecutive grant cycles following project termination. Acquisition and Develoliment Pro'ects It is understood that the project should be completed within the timeframe established in the project agreement and the Final Billing reimbursement request will be submitted to IDNR as soon as possible affter project completion. The United City of Yorkville (local project sponsor)further acknowledges and certifies that it will comply with all terms, conditions and regulations of 1)the Open Space Lands Acquisition and Development(OSLAD) program (17 IL Adm. Code 3025) or federal Land &Water Conservation Fund (LWCF) program (17 IL Adm. Code 3030),as applicable, 2) the federal Uniform Relocation Assistance & Real Property Acquisition Policies Act of 1970 (P.L. 9I-646) and/or the Illinois Displaced Persons Relocation Act (310 ILLS 40 et. seq.), as applicable, 3) the Illinois Human Rights Act (775 ILCS 511-101 et.seq.),4) Title VI of the Civil Rights Act of 1964, (P.L. 83-352), 5)the Age Discrimination Act of 1975 (P.L. 94-135), 6) the Civil Rights Restoration Act of 1988, (P.L. 100-259)and 7) the Americans with Disabilities Act of 1990 (PL 101-336). and will maintain the project area in an attractive and safe conditions, keep the facilities open to the general public during reasonable hours consistent with the type of facility, and obtain from the Illinois DNR written approval for any change or conversion of approved outdoor recreation use of the project site prior to initiating such change or conversion; and for property acquired with OSLAD/LWCF assistance, agree to place a covenant restriction on the project property deed at the time of recording that stipulates the property must be used, in perpetuity,for public outdoor recreation purposes in accordance with the OSLAD/LWCF programs and cannot be sold or exchanged,in whole or part,to another party without approval from the Illinois DNR. BE IT FURTHER PROVIDED that the United City of Yorkville (local project sponsor)certifies to the best of its knowledge that the information provided within the attached application is true and correct.This Resolution of Authorization has been duly discussed and adopted by the United City of Yorkville (local project sponsor)at a legal meeting held on the day of 20`. (Authorized Signature) (title) ATTESTED BY: (title) https:Hdnr.state.il.us/ocd/OSLADApplication/Resolution.asp 6/1/2011 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ❑ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: May 2011 Budget Report- Discussion Agenda Date: June 23, 2011 Synopsis: Discussion of the FY 1 1 budget report. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING MAY 31,2011 ACTUAL EXPENSES BY MONTH(Cash Basis) ar-to- ate U ACCOUNT NUMBER DESCRIPTION May-11 lung-11 July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March 12 April-12 eTotais BUDGET %ot Budget PARK&RECREATION CAPITAL REVENUES 22-000-42-00-4215 PARKS CAPITAL FEES 250 250 1,750 14.29% 22-000-45-00-4500 INVESTMENT EARNINGS 7 7 80 8.40% 22-000-46-00-4690 REIMBURSEMENT-MISCELLANEOUS 0.00% 22-000-48-00-4845 DONATIONS 0.00% 22-000-48-00-4880 SALE OF FIXED A55ET5 1,000 0.00% TOTAL REVENUES:PARK&RECREATION CAPITAL 257 257 2,830 9.07% PARK&RECREATION CAPITAL EXPENDITURES 22-222-60-00-6012 CRAWFORD PARK TRAIL 0.00% 22-222-60-00-6035 RAINTREE PARK 120,000 0.00% 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION 0.00% 22-222-60-00-6060 EQUIPMENT 0.00% 22-222-99-00-9921 TRANSFER TO PW CAPITAL 292 292 3,500 8.33% TOTAL FUND REVENUES 257 2,830 9.07% TOTAL FUND EXPENDITURES 292 123,500 0.24% FUND SURPLUS(DEFICIT) (35) (120,670) ACTUAL EXPENSES BY MONTH(Cash Basis) ear-to- ate I A NUA ACCOUNT NUMBER DESCRIPTION May 11 June-11 July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET of Budget LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS 400,000 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 0.005i 72-000-47-GO-4700 WHITE OAK UNIT 1&2 0.00% 72-000-47-00-4701 WHITE OAK UNIT 3&4 0.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 312,655 312,655 0.00% 72-000-47-00-4703 AUTUMN CREEK 3,077 3,077 20,000 15.38% 72-000-47-00-4704 BLACKBERRY WOODS 500 0.00% 72-000-47-00-4705 BRISTOL BAY 0.00% 72-000-47-00-4706 CALEDONIA 0.00% 72-000-47-004707 RIVER'S EDGE 0.00% 72-G00-47-00-4708 COUNTRY HILLS 0.00% 72-000-47-004709 BRIARWOOD 0.00% 72-000-47-00-4710 FOXFIELD II PARK 0.00% 72-000-47-00-4711 FOX HIGHLANDS 0.00% 72-000-47-00-4712 GREENBRIAR 0.00% 72-000-47-00-4713 PRESTWICK 0.00% 72-000-47-00-4714 HEARTLAND CIRCLE 0.00% 72-000-47-00-4715 KYLN'S RIDGE 0.00% 72-000-47-GO-4716 MONTALBANO HOMES 0.00% 72-000-47-00-4717 PRAIRIE GARDEN 0.00% 72-000-47-00-4718 SUNFLOWER 0.00% 72-000-47-004719 IVILLAS ATTHE PRESERVE 0.00% 72-000-47-00-4720 IWOODWORTH 0.00% TOTAL REVENUES:LAND CASH 315,732 1 315,732 420,500 75.08% LAND CASH EXPENDITURES 72-720-60-00-6029 ICALEDONIA 0.00% 72-720-60-GO-6031 HEARTLAND CIRCLE 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS 11,000 0.00% 72-720-60-00-6036 RAINTREE VILLAGE 85,280 85,280 270,000 31.59% 72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 0.00% 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL 0.00% 72-720-60-00-6039 BRISTOL BAY-PARKA 0.00% 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 0.00% 72-720-66-00-6044 HOPKINS PARK 0.00% 72-720-60-GO-6045 "VERMONT PARK 0.00% 72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 20,084 TOTAL FUND REVENUES 315,732 315,732 420,500 75.08% TOTAL FUND EXPENDITURES 86,953 86,953 301,084 28.88% FUND SURPLUS(DEFICIT) 228,779 228,779 119,416 PARK&RECREATION REVENUES 79-000-41-00-4182 IMISC INTERGOVERNMENTAL 0.00% 79-000-44-00-4402 SPECIAL EVENTS 0.00% 79-000-4400-4403 CHILD DEVELOPMENT 5,557 5,557 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 18,466 0.00% 79-000-4400-4440 PROGRAM FEES 26,232 26,232 180,000 14.57% 79-000-44-00-4441 CONCESSION REVENUE 14,297 14,297 30,000 47.66% 79-000-4400-4443 HOMETOWN DAYS 4,250 4,250 135,000 3.15% 79-000-45-00-4500 INVESTMENT EARNINGS 14 14 300 4.56% 79-000-46-00-4680 REIMB-LIABILITY INSURANCE 0.00% 79-000-46-004690 1 REIMB-MISCELLANEOUS 2,916 2,916 0.00% 79-000-48-00-4820 IREN TALINCOME 74,644 74,644 86,000 86.80% 79-G00-48-00-0825 FACILITY AND PARK RENTALS 14,374 14,374 0.00% 79-G00-48-OOA846 SPONSORSHIPS/DONANTIONS 490 490 11,200 4.38% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 18 500 3.60% 79-000-49-00-4901 ITRANSFER FROM GENERAL 61,059 61,059 732,710 8.33% TOTAL REVENUES:PARK&RECREATION 222,317 222,317 1,175,710 18.91% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 ISALARIES&WAGES 28,371 28,371 370,000 7.67% 79-790-50-00-5015 PART-TIME SALARIES 763 763 17,000 4.49% 79-790-50-00-5020 OVERTIME 3,000 0.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,698 2,698 37,730 7.155i 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,164 30,000 7.21% 79-790-52-00-5216 GROUP HEALTH INSURANCE 0.00% 79-790-52-00-5625 REIMBURSABLE REPAIRS 0.00% 79-790-54-00-5412 TRAINING&CONFERENCES 2,600 0.00% 79-790-54-00-5415 TRAVEL&LODGING 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS 3,780 0.00% 62 79-790-54-00-54 PROFESSIONAL SERVICES 4,500 0.00% 79-790-54-00-5466 LEGAL SERVICES 4,000 0.00% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 2,500 7.12% 79-790-56-GO-56GO WEARING APPAREL 4,100 0.00% 79-790-56-00-5610 OFFICE SUPPLIES 300 0.00% 79-790-56-00-5620 OPERATING SUPPLIES 22,500 0.00% 79-790-56-00-5630 SMALLTOOLS&EQUIPMENT 2,250 0.00% 79-790-56-00-5635 COMPUTEREQUIPMENT&SOFTWARE 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE 48,000 0.00% TOTAL EXPENSES:PARKS DEPARTMENT 34,174 34,174 553,S10 RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 14,458 190,000 79-795-50-00-5015 PART-TIMESALARIES 1,406 i i i i i i i i i i 1,4061 22,000 6.39% ACTUAL EXPENSES BY MONTH(Cash Basis) Year-to- ate ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-31 December-11 January 12 February-12 March-12 April-12 Totals BUDGET %of Budget 79-795-50-00-5020 OVERTIME 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 2,868 10,000 28.68% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 3,410 20,000 17.05% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 1,195 16,000 7.47% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,768 1,768 22,000 8.045Z 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,763 20,000 8.82% 79-795-52-00-5216 GROUP HEALTH INSURANCE 0.00% 79-795-54-00-5412 TRAINING&CONFERENCES 2,000 0.00% 79-795-54-00-5415 ITRAVEL&LODGING 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING 27,000 0.00% 79-795-54-00-5440 TELECOMMUNICATIONS 4,300 0.00% 79-795-54-00-5447 SCHOLARSHIPS 1,000 0.00% 79-795-54-00-5452 POSTAGE&SHIPPING 8,000 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 2,278 53,000 4.30% 79-795-54-GO-5480 UTILITIES 22,000 0.00% 79-795-54-00-5485 RENTAL&LEASE PURCHASE 4,500 0.00% 79-795-54-00-5490 DUES&SUBSCRIPTIONS 1,500 0.00% 79-795-54.00-5495 OUTSIDE REPAIR&MAINTENANCE 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 480 480 7,000 6.86% 79-795-56-00-5600 WEARING APPAREL 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 1,629 100,000 1.63% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,500 55,000 4.55% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 1,561 18,000 8.67% 79-795-56-00-5610 OFFICE SUPPLIES 120 120 3,000 4.00% 79-795-56-00-5620 OPERATING SUPPLIES 966 966 5,500 17.56% 79-795-56-00-5630 SMALL TOOLS&EQUI PMENT 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 2,000 0.00% 79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 500 0.00% 79-795-56-00-5695 GASOLINE 3,000 0.00% 79-795-70.00-7799 CONTINGENCIES 0.0051. 79-795-99-00-9901 TRANSFER TO GENERAL 0.00% TOTAL EXPENDITURES:RECREATION DEPARTMENT 36,402 36,402 622,200 5.85% TOTAL FUND REVENUES 222,317 222,317 1,175,710 18.91% TOTAL FUND EXPENDITURES 70,576 70,576 1,175,710 6.00% FUND SURPLUS(DEFICIT) 151,740 151,740 - RECREATION CENTER REVENUES 80-000-44-00-4440 PROGRAM FEES 7,814 7,814 125,000 6.2591. 80-000-44-00-4441 CONCESSION REVENUE 975 975 12,500 7.80% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 42,167 410,000 10.28% 80-000-44-00-4445 GUEST FEES 580 580 3,500 16.57% 80-000-44-00-4446 SWIM CLASS FEES 5,577 5,577 35,000 15.93% 80-000-44-G0-4447 PERSONAL TRAINING FEES 336 336 15,000 2.24% 80-000-44-00-4448 TANNING SESSION FEES 575 575 2,500 23.00% 80-000-45-00-4500 INTEREST INCOME 0.00% 80-000-48-00-4820 RENTAL INCOME 6 6 5,000 1 0.12% 80-000-48-00-4845 DONANTIONS 230 230 2,000 11.50% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 37 500 7.30% TOTAL REVENUES:RECREATION CENTER REVENUES m 58,296 1 1 1 58,2961 611,000 9.506 RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 2,631 34,200 7.69% 80-800-50-00-5015 PART-TIME SALARIES 7,934 7,934 98,000 8.10% 80-800-50-00-5020 OVERTIME 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 4,092 35,000 11.69% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 3,555 65,000 5.47% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,043 1,043 10,000 10.43% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,382 17,708 0.00% 80-800-54-GO-5412 TRAINING&CONFERENCES 0.00% 80-800-54-00-5415 TRAVEL&LODGING 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 3,600 0.00% 80-800-54-00-5447 SCHOLARSHIPS 900 0.00% 80-800-54.00-5452 POSTAGE&SHIPPING 600 0.00% 80-800-54-00-5462 PROFE55IONAL SERVICES 853 853 17,700 4.82% 80-800-54-00-5480 UTILITIES 49,000 0.005. 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 36,198 226,500 15.98% 80-800-54-00-5490 DUES SUBSCRIPTIONS 200 0.00% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 21,200 0.00% 80-800-54-00-5496 PROGRAM REFUNDS 318 318 5,500 5.77% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 30,751 53,680 57.29% 80-800-56-00-5600 WEARING APPAREL 0.00% 80-800-56-00-5606 PROGRAM SUPPLIES 36 36 17,000 0.21% 80-800-56-00-5607 CONCESSION SUPPLIES 6,300 0.00% 80-800-56-GO-5610 OFFICE SUPPLIES 2,600 0.00% 80-800-56-00-5620 OPERATING SUPPLIES 287 287 6,200 4.62% 80-800-56-00-5630 SMALLTOOLS&EQUIPMENT 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,000 0.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 11,000 0.00% 80-800-56-00-5645 BOOKS&PUBLICATIONS 50 0.00% 80-800-56-00-5695 IGASOLINE 300 0.00% TOTAL FUND VENUES 58,296 58,296 611,000 9.54% TOTAL FUN RE D EXPENSES 89,078 89,078 691,738 12.88% FUND SURPLUS(DEFICIT) 582)1 i (30,782) (80,738) ACTUAL EXPENSES BY MONTH(Cash Basis) ear-to- ate I A NUA ACCOUNT NUMBER DESCRIPTION May-li 1. -11 July-li August-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget Reviewed By: Agenda Item Number It A)'DPKVLU Parks ❑ Recreation ❑ PARKsa Director ■ City Administrator ❑ Tracking Number Legal ❑ "Ina 4i-EM92"n./ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Park Vendor Policy Agenda Date: June 23, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction on amending the policy Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKS s RECRMTIC" CC: Date: June 3, 2011 � L Subject: Park vendor policy aq.oeuo�r Attached is a park vendor policy approved by the Park Board and City Council in 1998. Under this policy, Park Board must approve every vendor application that comes in. This is on top of the City's mobile food vendor's license, which does not require any City Council approval (the applicant must only meet the standards of the policy and pass a background check). Requiring each application to be approved by a legislative body can add as much as three weeks to the application approval process, and can open us up to litigation based on subjective decision making. As with most other City applications, I suggest we remove automatic Park Board review to the application and instead move towards standards that staff can review and compare the application against. If the application is denied, the applicant may then appeal to the Park Board for a change in the standards or a review of their application. Further, we may want to look at changing the policy as it relates to a limit of the number of vendors in a park. In the 13 years this policy has been in place, we have three total vendors that the staff can recall, and only one reoccurring vendor. By allowing vendors to move between parks, we are giving them flexibility. Our mobile food vendor application is set up in this manner(flat fee for distribution for anywhere within the rights-of-way in the City). It is suggested by staff that we continue to restrict vendors in Bridge Park and Beecher Park, as those parks are already served by our concession stands. Also, Riverfront Park will have its own vendor policy, as we will be collecting concession revenues from each vendor. Additionally, we have one applicant that has applied(White Water Custard) to vend in our parks. The applicant is currently under our review for a mobile food vendor license—if approved under that license, I would like the direction from Park Board to approve the park vendor license at a staff level prior to the formal change in the park vendor policy being approved by Park Board and the City Council. Pr 01 7-20-93 final CITY OF YORKV IIE PA1tK8 AND RECREATION DEPARTMENT MASTER PARK PLAN VENDORS IN TEE PARK POLICY A SCE: To die the policies and laooedm for Aw*ft1bad v=dot criteria a and ham per in�vid�ml Pte,aad to the aarlt aastTalic of ets Parks andR ,tbt+tx�h safe and pads .�xamed by the Yorkvft Chy C4=0 as Eby the DhecW ofRwmah m,and Park Board, within the Vidd nss of this policy and-VandittgLicam Apument- B. DNS: 1. Vending.an aperat'l I on sAng£ood products in a city community pa- (As or"lose O*foodve*ng is A wed in MPKk to 09 PAY) 2 Pa&-a community pwk(she-5.0-3.0aml 3. Cirit�- Dead to evalIIatia�. - 4. Rmee=Dh=W-pm==V=ftformeonbi&vadmi4nd G SLUTLEBONM 1. Att dement A-VendingLicense Ageement D. PC1tXIY-. Then VanbityaedaowdafpotwdAamdwddMfoodve®dnasv chypaattand bcil well be and earacoted hg tlm d1y)0ereatar afRecr sO m wiih gardaoccfrom thaPatiftDeparrtmentm venhout decriminidon orpoejntrice. 1. The community petits in the City of Yo&virlle are had as fagow Bee6w Cemmunityftt-Cie Farm Rd Riv tPa t- 1% If lip, Town Sgemt+e-Rt 47 and Mafia St The nutoiber ol'vemdoaae allowed in ead�inclivi d6m1 perk is as follov Beecher CotyPadc-2 Dic*AsxmWRiv**oWP=k-2 Tows Sow-2 gcdrey0198tata o8oa17.90.98 142 A -IA;VrW.7.]3,98 TLC lortices fpt eMb Vendor WE be wtittcre on eub vendor agrement The vendor will posom - in �n agreeo�� The vendor will s*mit am==with tbarappficadon,any chmW mad be fiby the Dsrectm- CRrrfiRIk Issues aFprrmsQy a ate sia�ts!Pe of iaooia�ioty.considea�ivn b residenm(as appgc*k)and to pot pleM i&:ping and lavvitiL Free daKft-merely hand Man compHomen t indivldmd paw aosbiaoce Mu the is oom*hmme with ader oiumavadw the`°Vmdivg7, Agm==C. �?. PitOCllD[I�RE: L Doedo r wdl mm and tbms*Wmmdmdsnd ilse mqued as pc unW and implemat the pukhnes of&s-V a Vmmse A ffi . 2 Appbcadmwdlbel t iffibedalmgvd*pktmofsbuctakprogra'inmu*RMandMOM 3. Director vA accq t appheadw arm air aeviaivby city afamey aadPa*Board. 4. M aoae*ds$es wM b&cd*ftdb!FDkecOx licem wM be isse4 noMized by depaty deft 5. DhICW Will psvvids Patine,dty ,and CRY MMMY with:copies of OR tuftnudm A by: by 'It'mw,,w ct city t t'Y Park 13aard 'ty 'aioa Date palicy0198lalwwdof and 7 Za 98 242 Bud 7.13-99 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ❑ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Extending the Light Usage at Bridge Park from IOpm to l 1pm for Adult Softball Agenda Date: June 23, 2011 Synopsis: Discussion of Light Hours at Bridge Park Action Previously Taken: Date of Action: N/A Action Taken: . Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: p �RKVnur 202 East Countryside Prkwy. Yorkville, IL 60560 It (630) 553-2582 (630) 553-2644 fax WO ;FEE=NWIW Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us pAF7Ks & RECREATION Recreation & Fitness for Our Community To: Bart Olson, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation & Scott Sleezer Superintendent of Parks Re: Extend Light Usage @ Bridge Park from 10pm — 11pm for Adult Softball The 2011 summer softball league had to turn four (4) teams away from signing up in the Men's Softball League because of time constraints at Bridge Park. Not only did 4 teams, nearly 60 softball players, were not able to participate in the Yorkville League, but we had to turn away nearly $3,000 in additional revenue. Currently all softball games have to end at 9:45pm, with lights off at 10pm. If allowed to extend the lights usage at Bridge Park from 10pm to 11pm., we would be able to accommodate more teams in the various softball leagues that we offer. One concern with extending the lights would be the neighbors of the ball field complex. When the facility was being built, the neighbors brought their concerns to the board, which included the hrs. of light usage at the facility. At that time the board decided to set the hrs. for the complex in the athletic/park policy. To fully utilize this facility, and to stay in line with other recreation department's light usage, staff recommendation is to extend the light usage to 11pm for adult softball. We believe this would allow the softball leagues to continue to serve our increasing population. This would also generate additional revenue and continue to find ways to utilize the facility to the best of its capabilities. "The achievements of an organization are the results of the combined effort of each individual." Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ❑ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: REC Center Membership Cancellation Fee Agenda Date: June 23, 2011 Synopsis: Discussion of creating a REC Center Membership Cancellation Fee Action Previously Taken: Date of Action: N/A Action Taken: . Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: p �RKVnur 202 East Countryside Prkwy. Yorkville, IL 60560 It (630) 553-2582 (630) 553-2644 fax ULU ;FEE=NWIW Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us pAF7Ks & RECREATION Recreation & Fitness for Our Community To: Bart Olson, Interim Director Parks and Recreation Department From:Tim Evans, Superintendent of Recreation Re: REC Center Membership Cancellation Fee To help limit the number of members who terminate their form of payment, i.e. cancel their credit card before their membership has expired, we are proposing a REC Center Membership Cancellation fee, which would consist of a fee equal to 3 month of the member/s yearly membership fee. Currently a member is not allowed to cancel their membership until one month before their membership anniversary date. This policy has lead to many members just terminating their form of payment, in which center employees have to spend numerous hours trying to collect payment. In addition to limiting the number of members canceling their form of payment, staff feels that a cancellation fee would help in the following ways: - Would give members on opportunity to opt out of the membership, instead of members who terminate their form of payment, and walk away,they would pay a cancellation fee and maybe return to the center one day as a member. - Potential New Members may join, knowing that there is a way to cancel. - It eliminates any decision making by the staff, ie., no matter the reason there is a 3 month cancellation fee. The proposal is for year members only;they would be charged the 3 month membership cancellation fee. For Example: - Most members this would be $120($40 per month membership fee X 3 months.) - If a member cancels two days into their membership, they pay the 3 month cancellation fee. - If a member has two months left on their contract,they can decide to pay the last two months and enjoy the center or pay the cancellation fee. The only time there would not be a cancellation fee, is when they notify us at least 30 days before their anniversary date,that they are not renewing their membership. "The achievements of an organization are the results of the combined effort of each individual." Reviewed By: Agenda Item Number It A)'DPKVLU Parks ❑ Recreation ❑ PARKsa Director ❑ City Administrator ❑ Tracking Number Legal ❑ "Ina 4MM92M./ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Parking at parks Agenda Date: June 23, 2011 Synopsis: Discussion of parking lots, on-street parking, one-side street parking bans, and other issues related to parks and parking. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: The topic of parking lots in parks came up at the Public Safety committee meeting, and they will want to discuss our park planning priorities for future parks at some point in the future. This agenda item will allow us to review and address any current issues, and discuss our park planning priorities related to parking. X14. D CO. Reviewed By: Agenda Item Number J� �+ Legal ❑ Finance F-1 EST. � =` leas Engineer ❑ ~-� Tracking Number v y City Administrator ❑ p �L7 Consultant ❑ CLE titi ❑ Agenda Item Summary Memo Title: Raintree B Playground Change Order Meeting and Date: Park Board 6-23-11 Synopsis: The footings on the shelter need to be larger per the manufacturer's specification. There is an additional cost from the contractor in order to do this. Council Action Previously Taken: None Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Scott Sleezer Parks Name Department Agenda Item Notes: Memorandum YMKVLLLE It t LU I To: Park Board From: Scott Sleezer PARKS s RECRMTJC" CC: Bart Olson/Laura Schraw Date: 6-16-2011 �' L Subject: Raintree B Change Order A change order is needed in order to construct the footings for the shelter per the manufacturer's specifications. During the bid process we did not have the specific footing specification from the manufacturer. In the construction documents we specified footings for the shelter based on past shelters constructed. The footings specified by the manufacturer for this shelter are larger than those we specified in the construction documents. The cost difference is $185.00 per footing for four footings. The total additional cost to construct the footings per the manufacturer's specifications will be $740.00. A copy of the change order request from the contractor doing the work will be included with this memo. The additional cost is still within the overall budget of the park. 06/ 15/ 2011 09 : 41 6306791070 KENNETH COMPANY PAGE 01 / 01 fi-�� %�►: THE KENNETH CON .. r 751 N. Bolingbrook Dr. #12 rte._ Bolingbrook 11 60440 1 lax ► r Bus: 630/679.2750 Fax: 630/679.1070 Transmittal KCOOFFICF @AOL.COM TO: FROM: Scott Sleezer Fred Vrtis COMPANY: DATE: United City of Yorkville 6/15/2011 Parks and Recreation Dept. FAX NUMBER; TOTAL NO. OF PAGES INCLUDING COVER; 630 553-4377 1 PHONE NUMBER: SENDER'S REFERENCE NUMBER: RE: YOUR REFERENCE NUMBER: United City of Yorkville Raintree Park B Change Order Request ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE As discussed on the phone, we respectfully request a change order for the increased size of the 4 shelter footings for the above referenced project. For bid purposes the footing detail given indicated they were to be 1 '-4" diameter x 3' deep. The shelter manufacturer's footing detail calls for them to be 2.5' diameter x 3.5' deep with reinforcement. Please issue a change order for the increase in labor and materials for the larger footings as follows: 1 . Deduct specified footings. 4@$200.00 ($800.00) 2. Add larger size footings. 4@ $385.00 $1540.00 Change Order Requested: $740.00 cav Fred Vrtis Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: June 23, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: February 4, 2011 L Subject: Strategic Planning The following topics are set to be discussed under the "strategic planning" agenda item. Materials will be distributed by staff at the meeting as time allows. A verbal discussion on each item will be conducted at the meeting. 1) FY 12 and FY 13 budgets a. The FY 11 budget is attached. This approved budget has projected for FY12. 2) REC Center a. Financial viability b. Rental reduction c. Property tax relief 3) Building/redevelopment of parks a. Budget related discussion b. Can we afford new projects? 4) Depletion of staff, equipment and the consequences of such a. Probably no replacing any recent loss of staff b. Future losses and the repercussions of such 5) Recreation programming—future and priorities a. Do we duplicate services? b. How do we deal with budget cuts vs. programming? 6) Capital needs of the departments a. What if no funds are available? 7) Land-cash budget 8) Doomsday budget scenarios a. Options for a park district Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: June 23, 2011 Synopsis: Written report from the Superintendent of Recreation, Superintendent of Parks and City Park Designer are attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: �� Memorandum It tLUJ To: Park Board PARKS&RECRMTIC" From: Bart Olson/Laura Schraw CC: � Date: June 17, 2011 Subject: Director's Report River City Roasters Lease Agreement The River City Roasters lease agreement is attached. Council approved this on June 14, 2011 with changes including adding the owner's name to the agreement, changing the items listed for sale, and that all sub-contracts be approved in writing by the Park Board not the Director of Parks and Recreation. Rental and Use Policy The agreement was approved at the June 14, 2011 City Council meeting with changes. The changes reflect the use of`Rental and Use Policy' instead of`Park, Gazebo, Shelter(non athletic fields)Reservation Policy' throughout the document and the information regarding the 131 E. Hydraulic building rental space that can accommodate 10-20 people instead of 50 as previously listed in the policy. �� Memorandum It tLUJ To: Park Board PARKS s RECRMTIC" From: Laura Schraw CC: � Date: June 17, 2011 Subject: Staff Report River City Roasters Lease Agreement The River City Roasters lease agreement is attached. Council approved this on June 14, 2011 with changes including adding the owner's name to the agreement, changing the items listed for sale, and that all sub-contracts be approved in writing by the Park Board not the Director of Parks and Recreation. Rental and Use Policy The agreement was approved at the June 14, 2011 City Council meeting with changes. The changes reflect the use of`Rental and Use Policy' instead of`Park, Gazebo, Shelter(non athletic fields)Reservation Policy' throughout the document and the information regarding the 131 E. Hydraulic building rental space that can accommodate 10-20 people instead of 50 as previously listed in the policy. CONCESSION LEASE AGREEMENT THIS CONCESSION LEASE AGREEMENT ("Agreement"), made and entered into this day of June, 2011, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as "City," and Erick Goepel of Aurora, Illinois d/b/a River City Roasters, hereinafter referred to as "Lessee." WITNESSETH: WHEREAS, after due consideration of written proposals for the operation of a concession snack shop at Riverfront Park, the City has accepted the proposal and qualifications of the Lessee, and, WHEREAS, the City and Lessee have reached an understanding concerning the operation of said concession and agree as follows: L PURPOSE It is the intent of this Agreement to provide a non-exclusive privilege for a food and beverage concession operation for the sale of coffee and other beverages and sandwiches and other foodsn-aek-s andsn-aek ooddeandies, ieeer-e-am, soft drinks, (except chewing gum, beer, wine, tobacco products and intoxicating liquors) at Riverfront Park. All food stuff and commodities sold by Lessee shall be of the best quality, all service prompt and courteous, all personnel shall be clean and presentable and the facility, including all equipment, shall be kept in accordance with required health standards and the ordinances of the City. 2. TERM The term of this Agreement shall be for two (2) years commencing the date of execution and terminating on the second anniversary thereof. The City shall have the option to renew for an additional two (2) year term with terms and conditions as mutually agreeable to the parties. Should at the end of any term of this Agreement, the City and Lessee fail to renew for an additional two (2) year term, this Agreement shall end and the City shall be able to enter into discussions with other parties to attempt to come to a new agreement. If terms for renting the Premises are reached with another party, the Lessee shall be advised of those terms and shall, within ten (10) days of its notice, notify the City of its rejection or tentative acceptance of those terms. The City and Lessee shall then enter into further discussions regarding the tentative acceptance of those terms to attempt to come to a mutual agreement. Failure of the City and Lessee to come to a mutual agreement within fourteen (14) days after the Lessee's tentative notice of acceptance to the City shall result in the Lessee having no further interest in an agreement to rent the Premises and the City may enter into an agreement with any other parry for those services. Pagel of 8 3. OPERATING SPECIFICATIONS A. The Lessee shall operate its business at the northern portion of the premises generally located at 131 E Hydraulic Street in Yorkville, and as shown on Exhibit A (the "Premises"). B. An inventory of all equipment now located at the Premises will be made jointly by the Lessee and the City and such shall be attached to this Agreement as Exhibit B. The Lessee is responsible for providing all the necessary equipment for its operation. C. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. D. The Lessee shall conduct ordinary day to day maintenance and minor repairs necessary to keep the Premises in an acceptable condition. The Lessee shall keep the counter, tabletop, chairs, walls, fixtures, cooking areas and floors cleaned in accordance with the requirements of the City and County Health Departments and ordinances of the City. The Lessee shall also be solely responsible to clean and maintain the public bathrooms, in accordance with City and County ordinances, and have them available to the public for use. All Health Department reports shall be immediately transmitted to the Park and Recreation Director for review. Lessee shall furnish all cleaning supplies and materials needed to maintain the Premises in the above described manner. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the building, including maintenance and repairs. E. It is hereby acknowledged that the Lessee shall remodel the Premises to include a conference room with approximately 350 square feet (the "Conference Room") which undertaking has been heretofore approved by the Park Board. The Lessee agrees that the construction of the Conference Room will be in accordance with a building permit and all applicable ordinances of the City. Upon completion, the Lessee agrees to permit the City preferential use of the Conference Room at no charge to the City. F. The Lessee shall have the right to make capital improvements to the Premises on the following conditions: (i) all improvements shall be approved by the Park Board prior to commencement; (ii) if any component of the Premises is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of the Page 2 of 8 building component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component; and, (iii) any capital improvements done on the premises of$10,000 or less, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed, bonded, and insured. G. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Lessee shall be informed of the outcome of said inspection. The Lessee will deliver the premises, and all City owned equipment to the City at the termination of this Agreement in good conditions and state of repair as when received except for ordinary wear and tear or damage caused by an Act of God, subject to the discretion of the Park Board. H. The Lessee does not have exclusive rights to all concession operations within Riverfront Park, but rather, only to the specific operation at the specific location as described in this Concession Lease Agreement. I. The Lessee shall be permitted to operate a business offering the following goods and services in the Premises, without further action by the City, and all other uses and operations must be approved by the City: (i) food and beverages for consumption on- and off-premises; and, (ii) the Lessee shall not permit any alcoholic beverages to be sold or consumed on the Premises during the term of this Agreement; unless approval is received form the City and all required permit and insurance requirements are met. J. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, internet, etc.). The Lessee is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. All storage of material and equipment shall be within the premises. K. If the Lessee chooses not to occupy the building through the winter months, the Lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include, but not be limited to, maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the City. Page 3 of 8 L. No display signs, menus or advertising materials of any kind shall be used or placed on the exterior of the Premises or of the building except with prior approval of the Park and Recreation Director. M. The Lessee agrees to open the concession, upon request by the City, for special functions or events at the Riverfront Park. The Lessee will be allowed to use discretion regarding closing during periods of non activity. 3. PAYMENTS AND OTHER REPORTS TO THE CITY 1.1. Failure to submit any of the required statements, accountings or payments as due, may result in breach of this Agreement. 1.2. The Lessee agrees to pay to the City as compensation for the concession rights and for the use of the Premises the following minimum sums: (i) on February 1 of each year during the term of this Agreement, five percent(5%) of the annual total gross receipts; (ii) rental payments of $250 per month for each month through the term of this Agreement, due prior to the first of each calendar month. (iii) a security deposit in the amount of $1,000, to be due to the City upon execution of this Agreement. Said deposit shall be held until after the termination of the Agreement or any renewal and may be used to offset any damage to the premises. 1.3. The Lessee shall provide to the City, at execution of this Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as additional insured on all policies. 1.4. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 1.5. The Lessee is required to submit a certified statement of the gross receipts from its operation on January 30 of each year during the term of this Agreement. 4. INSURANCE REQUIREMENTS A. Prior to the beginning of the contract period, Lessee and shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Lessee or its employees. Such insurance shall not be less than the greater of coverages and limits of Page 4 of 8 liability specified below or coverages and limits required by law unless otherwise agreed to by the City: Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate B. Workers' Compensation coverage shall be required with coverages as required by the laws of the State of Illinois in the event the Lessee employees any individuals and shall include a waiver of subrogation against the City. C. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. D. Lessee shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. E. Lessee shall maintain in effect all insurance coverages hereinabove required at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. F. All insurance policies shall contain a provision that coverages and limits afforded hereinabove shall not be canceled, materially changed, non- renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than fifteen (15) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance Page 5 of 8 with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise Lessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee from, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. G. The Lessee shall indemnify and save the City harmless from and against any loss, damage, or liability occasioned by, growing out of, or arising or resulting from any default hereunder, or any tortuous or negligent act on the part of the lessee or its agents or employees. 5. SUBLETTING OF CONTRACT This Agreement shall be not assigned or any part sub-contracted without the written consent of the Board of Parks and Recreation. In no case shall such consent relieve the Lessee from their obligation or change the terms of the contract 6. TERMINATION OF CONTRACT The City reserves the right to terminate the whole or any part of this contract, upon thirty (30) days written notice to the Lessee, in the event of default by the Lessee. Default is defined as failure of the Lessee to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. In the event that the Lessee fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Lessee. 7. TAXES, LICENSES & PERMITS The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 8. STATUS OF LESSEE The parties agree that neither Lessee nor Lessee's employees are employees of the City. Page 6 of 8 9. RELEASE City assumes no responsibility for the loss or damage of Lessee's property or improvements placed on or in the premises and Lessee hereby expressly releases and discharges Lessor from any and all liability for loss to such property or improvements. City shall not be liable for any financial loss incurred by Lessee due to unforeseen or uncontrollable events which cause failure of any or all or the facilities to operate during the term hereof. 10. NOTICES Any notices concerning this Agreement may be given, and all notices required by this Agreement or concerning performance under this Agreement shall be given in writing and shall be personally delivered or mailed addressed as shown below, or such other address or addresses as may be designated by either of the parties, in writing, from time to time. To the City: Bart Olsen, City Administrator 800 Game Farm Road Yorkville, Illinois 60560 With a copy to: Kathleen Field Orr, City Attorney Kathleen Field Orr and Associates 53 West Jackson Blvd. Suite 935 Chicago, Illinois 60604 To River City Roasters: 11. LESSEE CERTIFICATIONS A. Lessee certifies that it is not barred from bidding or contracting with the Village as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes, and Page 7 of 8 C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the Village upon request, and D. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965) 12. COMPLIANCE WITH LAWS All work under this Agreement shall be executed in accordance with all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the parsons duly authorized thereto the day and year first hereinabove written. The United City of Yorkville Mayor Attest: City Clerk River City Roasters By: By: Page 8 of 8 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY Park Board approved DATE City Council approved DATE TABLE OF CONTENTS Reservation PAGE Rental categories PAGE Use priorities PAGE Request for parks and park amenities reservation PAGE Who must complete a park reservation?PAGE Permissible uses for reservations PAGE Large-groups PAGE Reservation Fees PAGE Park sites and amenities available PAGE General policies and procedures for use PAGE Application for Shelters,Gazebos and Parks Reservation PAGE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY The PaF', Gazebo Shelt^. (^^^ ath'^t;,.fields`R eROat;^^Park Rental and Use Ppolicy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities(Shelters, Gazebos and other amenities)may be reserved by the residents of the community.A reservation is not required for park use for occasional play. Multiple activities or special use(which includes use by a resident or groups,multiple days,or week play for a designated area)a permit is required and will guarantee use for the dates and times specified on the permit.All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times.Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities,shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Use Priorities When scheduling use or reservation of a park,or park amenities,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups,organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits,requesting use of a park on a single or multiple dates. 6. Other Residents groups(groups with 80%or more United City of Yorkville residents)shall be given priority over non-resident groups.The 80%residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use.Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather,the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations,Groups and individuals desiring to reserve Parks,Park amenities including shelters,gazebos, etc.,shall complete the standard application for reservation.Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations,groups,and individuals shall be required to submit the following with the application form: • (For Groups and Organizations)A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation • A signed permit request form with the name and address of the person making the request.In addition,complete information regarding the use of the park or park amenities and acknowledgement /agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15 Summer Season(June—August) April 15 Fall Season(September—November) July 15 WHO MUST COMPLETE A PARK RESERVATION? Any organization or individual who: • Wants to reserve a certain area for a specific date and time • Require special arrangements • Are planning a special-use activity,such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident,organization or group wishing to reserve a park,or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location.This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days.Some activities may be determined to be not appropriate for specific parks due to location,use,or overall function of the park. Requesting party must include all activities or uses of the park when making the request. Priorities will be given to the following uses,in order from most priority to least priority: A. Block parties B. Community or organization events(i.e.non fundraising events,and non profit-making) C. Private events(family reunions,weddings,private parties) D. Community or organization events(fundraising events) At the time of application,all special requests must be indicated in detail on the reservation form.These include,but are not limited to,bringing in tables and chairs,inflatable amusement equipment,selling concessions(including items to be sold and their prices),selling of miscellaneous items for fund raising or profit,extended park hours use,use of a public address system,admission charges,additional maintenance, use of snow fence,and water or electrical access. No equipment or permanent signage will be added or installed to the park without the permission of the Park Board,City Council,or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises,except that upon approval of the Mayor,Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. No persons under the influence of alcohol or drugs shall be allowed in any City park or premises. Groups using the United City of Yorkville parks,fields,buildings or facilities are responsible for litter control and pick up.Please dispose of all trash and recyclables in the proper containers.Damage or excessive litter may result in a loss of privileges and fees for clean up. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES.Any violation of these policies can impact the current and future uses of all City Parks, fields and/or facilities. Furthermore,the resident,group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park,equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks.As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Community parks/areas available for large private groups include Beecher,Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department,parking must remain within designated areas. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department.Fees will be estimated in advance by the appropriate staff.Large group events may be subject to additional fees for public safety/police and/or traffic control and the rental of portable toilets. PARK,GAZEBO,SHELTER RESERVATION FEES A. Establishment The Board shall annually(based on fiscal year)recommend fees for the reserved use of Park,Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities.Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use(non athletic fields) 4. Gazebo multiple use 5. Shelter multiple uses 6. Park multiple use(non athletic fields) 7. Resident,non-resident and commercial use fees 8. Special use(including fundraising,educational and religious) 9. Festival/Entertainment use B. Resident vs Non-Resident Users To qualify for resident fees a group shall consist of 80%or more residents of the United City of Yorkville, City boundaries.The 80%residency requirement shall be calculated based on the total number of individuals using the park.Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members.The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements.Waiver of fees must be approved by the Human Resource Commission per the sponsorship policy and procedures set by the City Council. E. Payment of Fees Groups reserving a park or park amenity shall provide a$100.00 security deposit to guarantee the reservation for gatherings with an expected attendance of 100 persons or less;a$500 security deposit for gatherings with an expected attendance between 100 and 500 persons;a$1,000 security deposit for gatherings with an expected attendance over 500 persons.Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved.A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department Offices. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons: 1) If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. 2) If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule.The fee schedule will be reviewed and adjusted annually based fiscal expenses.Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks.All fees are subjected to changing without notice. BICENTENNIAL RIVERFRONT PARK USE Background and purpose The Riverfront Park Use Ppolicy of the United City of Yorkville has been established to provide rules and regulations associated with the use of Riverfront Park by park users,vendors,and groups wishing to rent the facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique features and its large amount of visitors. A reservation is not required for occasional play,nor for use of the whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the signage on the property and in the water,and by boating and water regulations put forth by the State of Illinois. Multiple activities or special uses,including by a resident or groups on multiple days or weekly play for a designated area,require a rental permit. This rental permit will guarantee use for the dates and times specified on the permit. All United City of Yorkville playground areas shall remain open for public access and public pathways located within the park shall remain open to the public at all times. Bicentennial Riverfront Park Amenities Five(5)acres of open play space - This includes space south of the walking path on the riverbank Three(3)acres of wooded area Water fountain Medium sized shelter Riverfront Park Building at 131 E Hydraulic Street(contact River City Roasters at 630-553-xxxx for Formatted:indent:Lett: 0.25^,First line: 0" Reservations) Indoor,elassF^^^, types^,c^conference room that can accommodate 10-2050 people Sink and FefrigeFataF available Two bathrooms available Bicentennial Riverfront Park Use rules and regulations(in addition to all other park use rules and regulations) 1) No equipment or permanent signage will be added or installed in the park without the permission of the Park Board,City Council or designated staff. 2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within Riverfront Park or the immediate premises,except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine. 3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and fees for clean up. 4) Vendors in the park must have a Riverfront Park vendor license,and all other appropriate licenses. Additional licenses may be required by the City of Yorkville,Kendall County,and/or State of Illinois. 5) Users,renters,and vendors must adhere to all applicable park use policies and procedures put forth by the City of Yorkville. 6) Large groups a. Groups with more than 100 members make a serious impact on the parks.As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department.Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and/or traffic control and the rental of portable toilets. 7) Park hours—dawn until 10pm Riverfront Park vendor licenses Vendors are permitted within Riverfront Park,with the following regulations: 1) Vendors will be required to acquire a City of Yorkville mobile food vendor license,or itinerant merchant license depending on the items to be sold. 2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first Monday in November of each year. 3) Licenses issued after the November 1St application date will be effective for a period from March 15th of the following year through November 15th 4) Licenses will allow vendors to sell within the Park,in the approved area,during Park hours only. Vendors will be restricted from selling in the Park on certain,City-approved dates for events run by the City and/or other agencies. 5) Vendors will be required to pay a$200 non-refundable application fee at time of application submittal. 6) Vendors will be required to pay 5%of all gross revenues collected for goods and services sold in the park and submit those revenues by the 15th day of the month following the month where the sales occurred(commonly referred to as"concession fees"). a. I.E.Sales occurring on October 31St will have concession fees due to the City by November 15tH 7) Vendors must only sell items that have been approved within the vendor application. 8) Vendors will not be permitted to sell any items that compete with existing businesses that have located within the Riverfront Park buildings,unless special approval has been given by the Park Board. 9) Vendors must limit their presence to their approved vendor area. 10)Vendors who sell items that have not been approved,who solicit customers outside of their approved vendor area,who fail to make required concession fee payments,or who violate other City policies will be subject to warnings,temporary suspension,and/or complete revocation of their Riverfront Park vendor license,at the complete discretion of the Director of Parks and Recreation. PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size,availability to the surrounding residents and restricted appropriate use.The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. Town Square—2.55 Acres Gazebo/Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted Beecher Park—22.6 acres Open grass for multi-play area Multi-age level Playground&swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields(please refer to the athletic field reservation policy) Beecher Building(please refer to the Beecher building rental policy) Concession building with restrooms Kiwanis Park—2 acres 1 small shelter Grass open area Playground&Swings Y2 court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted Rice Park-1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground&swings Funnel ball Fox Hill(East)—2 acres Basketball court(full court) Picnic table No grilling or open flames in the parks Playground&swings Fox Hill(West)—6 acres Open grass area Baseball Field(please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park—1.6 acres Picnic area/tables Bocce court No grilling or open flames in the parks Van Emmon Park—1.8 acres Baseball Field(please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted Sunflower Park-2 acres court basketball 1 small shelter Playground&swings Picnic area/tables No grilling or open flames in the parks Cannonball Ridge Park-3.2 acres court basketball 1 small shelter Skateboard element Picnic area/tables No grilling or open flames in the parks Rotary Park—12 acres Baseball/Softball Field(please refer to the athletic field reservation policy) 1 small shelter Skateboard element Playground&swings Open grass for multi-play area Picnic area/tables No grilling or open flames in the parks Steven G Bridge Park—56 acres 3 Baseball/Softball Fields(please refer to the athletic field reservation policy)(lighted) Playground&swings Concession building with restrooms Picnic area/tables Open grass for multi-play area No grilling or open flames in the parks Stepping Stones Park—6.9 acres Playground&swings 1 small shelter Open grass for multi-play area Riemenschneider Park-7.1 acres Playground&swings 1 small shelter Water playground feature Recreational baseball field Picnic area/tables Autumn Creek Park A-5.9 acres Playground&swings 1 small shelter Open grass for multi-play area Skateboard element Small sledding hill GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS,OPEN SPACE AND FACILITIES: 1. No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. 2. No ball hitting or pitching into fences or dugouts is allowed. 3. Each party will report any damage,accidents and or maintenance concerns to the park and recreation department immediately. 4. Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice,for scheduling purposes.All requests for park staff must be approved by the Department Head. S. Only approved maintenance vehicles are allowed on grass.Vehicles are not allowed in other areas of the parks,trails,or walkways or grass areas. 6. All requests for use of fields,or park(s)for organized play or private events must be in writings. 7. Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use.This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group's maintenance obligation. 8. Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the area,field,or park that has been assigned to them. 9. No group may meet in the United City of Yorkville parks that practices discrimination in any manner,or partisan political activities of any kind.Non-partisan public meetings and information forums are permitted. 10.No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises,except that upon approval of the Mayor,Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. Failure to follow this rule will result in forfeit of deposit,assessed damage fees and privileges immediately.Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. 11.Groups using the United City of Yorkville parks,fields,buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found.Please dispose of all trash and recyclables in the proper containers.Damage or excessive litter may result in a loss of privileges and fees for clean up. 12.Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable.All groups must adhere to the inclement weather practice for field conditions;(no standing water,saturated turf conditions,or times when safety is a concern). 13.Groups must adhere to all city ordinances,policies and procedures when using the facilities,parks and fields.(Sign ordinance, Building rental policies, Lightning Prediction Policy,and weather warning alarm system,and any other city guidelines that pertain to the use of City Owned property). 14. No parking on sidewalks or grass areas in or surrounding the parks. 15. No grilling or open flames in the parks. 16.All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. 17.All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff,Park Board or City Council. Health codes,permits and licenses are required. 18. Ice skating,ice fishing,sledding,or other winter activities are limited to parks or locations where permissible and indicated by signage. 19. Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. 20.Some parks are restricted from tents uses due to the size,availability to the surrounding residents and restricted appropriate use. 21.Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs. 22.All groups reserving a park,shelter,gazebo or amenity must have an authorized representative 21 years or older,sign a waiver and release form,which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages.The representative also must remain on-site during the rental use. 23. No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department. 24.Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners.Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request. 25.When portable bathrooms are needed,the user must make arrangements to obtain and remove them from the park no later than 3:00 pm the day after the event. 26. Unauthorized use of pyrotechnics and fireworks are not allowed on park property. 27.Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board or staff. ATTACHMENT PARKS RENTAL AND USE POLICY RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities.All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Category B Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 hours 2-4 15.00 65.00 40.00 25.00 15.00 65.00 40.00 25.00 hours 4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 hours 6-8 25.00 100,00 75.00 40.00 25.00 100.00 75.00 40.00 hours Cateclory C Cate ry D Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 15.00 65.00 40.00 25.00 20.00 80.00 45.00 30.00 hours 2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 hours 4-6 30.00 100,00 65.00 40.00 35.00 125.00 65.00 45.00 hours 6-8 45,00 125,00 90.00 55.00 50.00 150.00 80.00 65.00 hours Category E Cate o F Small Large group Gazebo Park Small Large group Gazebo Park Shelter shelter Shelter shelter 0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45.00 2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00 4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00 6-8 hours 50.00 150.00 80.00 65.00 65.00 175.00 95.00 80.00 Key Deposit:$25.00 residents$35.00 non-residents SPECIAL USE Water or electrical access when available$20.00 additional. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request. FESTIVAL/ENTERTAINMENT EVENTS Festival/Entertainment events that have the potential of drawing more than 500 people shall be subject to a $1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park. Festival/Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City which will be determined prior to City approval of the event. Festival/Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police Department guidelines.Organizers must contact the Yorkville Police Department separately to make arrangements. STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15 Summer Season(June—August) April 15 Fall Season(September—November) July 15 Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name: Contact Person: Address: Home Phone: Work Phone: Email: LOCATION REQUESTED: DATE(s)/TIME(s)REQUESTED: PURPOSE Special Use requests(concessions,water,electrical,other). Expected attendance or visitors to your event. (Please note:Public Safety may require additional Police present pending the type of event and attendance.This may result in an additional fee assessed to the group for this service). Will you be selling any products,food,or miscellaneous items?Yes(please explain): No Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state,all litter removed,OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property.Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff.Individuals may be assessed additional charges for extending times past the scheduled reservation.I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand,Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No STANDARD APPLICATION FOR RIVERFRONT PARK VENDOR LICENSE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Applicant name: Applicant Address: City: Applicant Phone Number: Email: Business Name: Business Address: List of all Items to be sold by applicant: Items that are substantially similar to items sold by lessees in the building at 131 E Hydraulic Street,301 E Hydraulic Street,or other Riverfront Park vendors will not be approved for sale. Checklist of items to be submitted by the applicant: 1) Completed application 2) $200 application fee 3) Proof of City of Yorkville mobile food vendor or itinerant merchant license 4) Proof of liability insurance in the amount of at least$100,000 for general liability purposes,and which names the United City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless against claims arising from vendor actions. have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville,including the Park Rental and Use Policies and the Riverfront Park Use Policy. Name(print): Signature: Date: OFFICE USE ONLY Date submitted: Application complete,with additional materials? Application approved or denied? Date of approval/denial: List of items approved to be sold by applicant: List of items denied: Term of vendor license? YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of May 2011 The first session of summer fitness classes began May 2nd at the REC Center. Zumba participation continued to increase throughout the month. We currently have approximately 60 participants on Monday and Thursday and approximately 70 participants on Saturdays. The May session of swim lessons also proved to be very successful as no classes were cancelled and almost all classes met their maximum. We are looking forward to the success of summer lessons as they always prove to be one of our most popular programs. Private swim lessons have also been very popular and we are looking at over 20 families currently interested or taking private swim classes this summer. The Coed and Men's Softball Leagues began the first week of May. Games are scheduled weekly through the end of July. The Spring/Summer Softball Leagues have a total of 31 teams participating. Registration for the Fall Leagues begins Monday, June 20 for returning teams and Monday, June 27 for new teams. We will be offering all four leagues again in the fall. The Spring Soccer Leagues continued through May and ended their season on Saturday, May 28. Evaluations were handed out and I expect to receive feedback throughout the next month. Registration for Fall Soccer and Flag Football began for coaches on Wednesday, May 25. We currently have 10 coaches who have signed up to volunteer in the fall. Open registration starts Saturday, June 4. All registrations are held at the REC Center. The Fall Leagues are scheduled to begin the second week of August. Registration for summer camps and classes increased this May compared to last May resulting in several classes already being full. All Star Parent/Tot, All Star Soccer, All Star Super Sport, and 2nd/3rd Grade Basketball Camp filled before the month of May ended. Due to the high demand of All Star Soccer and the 2nd/3rd Grade Basketball Camp we created additional sessions. Despite the nicer weather, the Basketball Open Gym and the Volleyball Open Gym attendance held steady in May. 215 basketball players off the street have come to the REC Center to participate in the Basketball Open Gym on Tuesdays and Thursdays bringing in approximately $1000 in May alone. Volleyball Open Gym has also proven to be successful with enough players attending that two courts are set up and played on two Wednesdays a month. The North and South Parker's Playtime Preschool ended their year with a "Fun Day" in Riemenschneider Park for the 3 Year Old Classes and Graduation for the 4 Year Old Classes the week of May 16. Seasonal Classes/Programs Fall/Winter: Adult Hall Open Gym Youth Hall Open Gym Adult Volleyball Open Gym Kids First Flag Football All Star Soccer All Star Tball U6 Spring Soccer League U8 Spring Soccer League U10 Spring Soccer League U12 Spring Soccer League Monday Coed Softball League Tuesday Coed Softball League Wednesday Men's Softball League Thursday Men's Softball League Aqua Bootcamp Group Training Kidz Club Knitting Club Cardio Collision Aqua Pre Tumblers Shake, Wiggle, Giggle Group Power The Resolution Senior Fit Open Gyms Kreative Kreations Flow Yoga Silver Sneakers Indoor Cycle Resolution Class Zumba Swim Lessons Pilates Club Flex KICKBOXING Dance Classes Exit Survey Summary: Scholarships Awarded /Grants Received: March Scholarships Pre School $0.00 General $00.00 Special Recreation $0.00 Professional Development: Facility Agreements: (Fall/Winter) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: YIS, Circle Center, Bristol Bay and Grande Reserve. We will use our own classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. Special Revenue Highlights: Upcoming Projects and Events: 1.) 1St Music Under the Stars/Wine Night will be held on Fri. June 10 @ Town Sqaure 2.) River Night is Friday June 24 @ Riverfront Park • We are looking for volunteers for the Music and Movie Nights. (sign-up sheet attached) May 2011 REC Center Visit Report May 2011 RANGE TOTALS: TOTAL Membership PASSES: 1,422 05A-06A 376 06A-07A 200 07A-08A 506 08A-09A 885 09A-10A 599 10A-11 A 328 11 A-12P 336 12P-01P232 01P-02P215 02P-03P 295 03P-04P 384 04P-05P 552 05P-06P 516 06P-07P 456 07P-08P 123 08P-09P 33 TOTAL VISITS FOR 05/01/2011-05/31/2011:6,036 May 2010 RANGE TOTALS: TOTAL PASSES IN SELECTED RANGE: 886 05A-06A 290 06A-07A 125 07A-08A 494 08A-09A 895 09A-10A 442 10A-11 A 250 11A-12P 238 12P-01P225 01P-02P 236 02P-03P 243 03P-04P 302 04P-05P 377 05P-06P 442 06P-07P 245 07P-08P 135 08P-09P51 TOTAL VISITS FOR 05/01/2010-05/31/2010:4,990 April Membership Scan Totals for April 2011 — TOTAL PASSES IN SELECTED RANGE: 1,452 05A-06A 385 06A-07A 197 07A-08A 600 08A-09A 1046 09A-10A 678 10A-11A341 11A-12P 309 12P-01P300 01P-02P315 02P-03P 280 03P-04P 436 04P-05P 690 05P-06P 588 06P-07P 394 07P-08P 181 08P-09P 42 TOTAL VISITS FOR 04/01/2011-04/30/2011: 6782 May Daily Visit Report May 2011 5-1 RANGE TOTALS: 05A-06A 0 06A-07A 0 07A-08A 0 08A-09A 0 09A-10A 17 10A-11A6 11A-12P 8 12P-01 P 10 01P-02P8 02P-03P 2 03P-04P0 04P-05P 0 05P-06P 0 06P-07P0 07P-08P 0 08P-09P 0 TOTAL VISITS FOR 05/01/2011-05/01/2011:51 5-2 RANGE TOTALS: 05A-06A 20 06A-07A 11 07A-08A 19 08A-09A 37 09A-10A 24 10A-11A9 11A-12P 10 12P-01 P 14 01P-02P9 02P-03P9 03P-04P 23 04P-05P 32 05P-06P 36 06P-07P 44 07P-08P 7 O8P-09P4 TOTAL VISITS FOR 05/02/2011-05/02/2011:308 5-3 RANGE TOTALS: 05A-06A 28 06A-07A 9 07A-08A 17 O8A-09A 39 09A-10A 24 10A-11A 11 11A-12P 11 12P-01P8 01P-02P5 02P-03P 15 03P-04P 17 04P-05P 25 05P-06P 32 06P-07P 14 07P-08P 10 O8P-09P0 TOTAL VISITS FOR 05/03/2011-05/03/2011:265 5-4 RANGE TOTALS: 05A-06A 19 06A-07A 9 07A-08A 20 08A-09A 33 09A-10A 14 10A-11A 12 11A-12P 8 12P-01 P 10 01P-02P5 02P-03P 15 03P-04P 15 04P-05P21 05P-06P 20 06P-07P 23 07P-08P 9 08P-09P0 TOTAL VISITS FOR 05/04/2011-05/04/2011:233 5-5 RANGE TOTALS: 05A-06A 19 06A-07A 8 07A-08A 20 08A-09A 34 09A-10A 21 10A-11A 10 11A-12P 8 12P-01P9 01P-02P5 02P-03P9 03P-04P9 04P-05P 26 05P-06P 28 06P-07P 31 07P-08P 8 O8P-09P4 TOTAL VISITS FOR 05/05/2011-05/05/2011:249 5-6 RANGE TOTALS: 05A-06A 7 06A-07A 10 07A-08A 16 O8A-09A 36 09A-10A 28 10A-11A 14 11A-12P 8 12P-01 P 12 01P-02P6 02P-03P 9 03P-04P 16 04P-05P 17 05P-06P 12 06P-07P3 07P-08P 4 O8P-09P0 TOTAL VISITS FOR 05/06/2011-05/06/2011: 198 5-7 RANGE TOTALS: 05A-06A 0 06A-07A 4 07A-08A 33 08A-09A 28 09A-10A 8 10A-11A 12 11A-12P 16 12P-01 P 11 01P-02P1 02P-03P5 03P-04P 1 04P-05P 0 05P-06P 0 06P-07P 0 07P-08P 0 08P-09P0 TOTAL VISITS FOR 05/07/2011-05/07/2011: 119 5-8 RANGE TOTALS: 05A-06A 0 06A-07A 0 07A-08A 0 08A-09A 3 09A-10A 8 10A-11A4 11A-12P 6 12P-01P0 01P-02P2 02P-03P2 03P-04P 0 04P-05P0 05P-06P 0 06P-07P0 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/08/2011-05/08/2011:25 5-9 RANGE TOTALS: 05A-06A 18 06A-07A 8 07A-08A 20 O8A-09A 21 09A-10A 32 10A-11A 13 11A-12P 15 12P-01 P 10 01P-02P10 02P-03P 9 03P-04P 26 04P-05P 23 05P-06P 34 06P-07P 57 07P-08P 8 O8P-09P2 TOTAL VISITS FOR 05/09/2011-05/09/2011:306 5-10 RANGE TOTALS: 05A-06A 16 06A-07A 13 07A-08A 17 08A-09A 36 09A-10A 13 10A-11A 11 11A-12P 12 12P-01P4 01P-02P5 02P-03P 16 03P-04P 11 04P-05P 40 05P-06P 29 06P-07P 12 07P-08P4 08P-09P2 TOTAL VISITS FOR 05/10/2011-05/10/2011:241 5-11 RANGE TOTALS: 05A-06A 17 06A-07A 8 07A-08A 20 08A-09A 35 09A-10A 24 10A-11A9 11A-12P 5 12P-01P7 01P-02P9 02P-03P 1 03P-04P 24 04P-05P 31 05P-06P 30 06P-07P 16 07P-08P 3 08P-09P4 TOTAL VISITS FOR 05/11/2011-05/11/2011:243 5-12 RANGE TOTALS: 05A-06A 14 06A-07A 9 07A-08A 24 08A-09A 45 09A-10A 17 10A-11A6 11A-12P 8 12P-01P8 01P-02P8 02P-03P 19 03P-04P 16 04P-05P31 05P-06P 23 06P-07P 33 07P-08P4 08P-09P2 TOTAL VISITS FOR 05/12/2011-05/12/2011:267 5-13 RANGE TOTALS: 05A-06A 19 06A-07A 9 07A-08A 20 08A-09A 46 09A-10A 26 10A-11A6 11A-12P 10 12P-01P7 01P-02P7 02P-03P9 03P-04P 10 04P-05P 20 05P-06P 7 06P-07P4 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/13/2011-05/13/2011:200 5-14 RANGE TOTALS: 05A-06A 0 06A-07A 4 07A-08A 25 O8A-09A 25 09A-10A 8 10A-11A 16 11A-12P 10 12P-01 P 11 01P-02P5 02P-03P 9 03P-04P7 04P-05P0 05P-06P 0 06P-07P0 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/14/2011-05/14/2011: 120 5-15 RANGE TOTALS: 05A-06A 0 06A-07A 0 07A-08A 0 08A-09A 5 09A-10A 13 10A-11A 9 11A-12P 9 12P-01 P 11 01P-02P10 02P-03P5 03P-04P0 04P-05P0 05P-06P 0 06P-07P 0 07P-08P 0 08P-09P0 TOTAL VISITS FOR 05/15/2011-05/15/2011:62 5-16 RANGE TOTALS: 05A-06A 10 06A-07A 8 07A-08A 22 08A-09A 32 09A-10A 33 10A-11 A 20 11A-12P 8 12P-01 P 11 01P-02P11 02P-03P 16 03P-04P 15 04P-05P 28 05P-06P 34 06P-07P 42 07P-08P 6 O8P-09P4 TOTAL VISITS FOR 05/16/2011-05/16/2011:300 5-17 RANGE TOTALS: 05A-06A 20 06A-07A 9 07A-08A 14 08A-09A 37 09A-10A 27 10A-11A 11 11A-12P 12 12P-01P6 01P-02P12 02P-03P21 03P-04P 22 04P-05P 33 05P-06P 23 06P-07P 16 07P-08P 7 O8P-09P 1 TOTAL VISITS FOR 05/17/2011-05/17/2011:271 5-18 RANGE TOTALS: 05A-06A 15 06A-07A 8 07A-08A 17 O8A-09A 39 09A-10A 20 10A-11A 13 11A-12P 19 12P-01P8 01P-02P6 02P-03P 14 03P-04P 24 04P-05P 23 05P-06P 28 06P-07P 11 07P-08P 6 O8P-09P0 TOTAL VISITS FOR 05/18/2011-05/18/2011:251 5-19 RANGE TOTALS: 05A-06A 14 06A-07A 12 07A-08A 17 08A-09A 45 09A-10A 16 10A-11A 9 11A-12P 5 12P-01P9 01P-02P6 02P-03P7 03P-04P 13 04P-05P 28 05P-06P 15 06P-07P 28 07P-08P9 08P-09P 1 TOTAL VISITS FOR 05/19/2011-05/19/2011:234 5-20 RANGE TOTALS: 05A-06A 17 06A-07A 12 07A-08A 19 08A-09A 36 09A-10A 25 10A-11A 4 11A-12P 17 12P-01P7 01P-02P6 02P-03P 11 03P-04P6 04P-05P 13 05P-06P 17 06P-07P4 07P-08P 1 O8P-09P0 TOTAL VISITS FOR 05/20/2011-05/20/2011: 195 5-2RANGE TOTALS: 05A-06A 0 06A-07A 4 07A-08A 30 08A-09A 35 09A-10A 18 10A-11A6 11A-12P 14 12P-01P7 01P-02P12 02P-03P9 03P-04P7 04P-05P0 05P-06P 0 06P-07P 0 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/21/2011-05/21/2011: 142 5-22 RANGE TOTALS: 05A-06A 0 06A-07A 0 07A-08A 0 O8A-09A 0 09A-10A 20 10A-11A 9 11A-12P 9 12P-01P1 01P-02P3 02P-03P 0 03P-04P0 04P-05P0 05P-06P 0 06P-07P0 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/22/2011-05/22/2011:42 5-23 RANGE TOTALS: 05A-06A 25 06A-07A 5 07A-08A 18 08A-09A 38 09A-10A 28 10A-11A 15 11A-12P 13 12P-01 P 11 01P-02P11 02P-03P 10 03P-04P 18 04P-05P31 05P-06P 32 06P-07P 33 07P-08P 11 08P-09P3 TOTAL VISITS FOR 05/23/2011-05/23/2011:302 5-24 RANGE TOTALS: 05A-06A 23 06A-07A 9 07A-08A 15 08A-09A 45 09A-10A 21 10A-11A 12 11A-12P 9 12P-01P6 01P-02P9 02P-03P 10 03P-04P 28 04P-05P 34 05P-06P 33 06P-07P8 07P-08P 7 O8P-09P0 TOTAL VISITS FOR 05/24/2011-05/24/2011:269 5-25 RANGE TOTALS: 05A-06A 19 06A-07A 8 07A-08A 13 08A-09A 18 09A-10A 15 10A-11A 15 11A-12P 13 12P-01P5 01P-02P10 02P-03P 12 03P-04P 22 04P-05P 32 05P-06P 34 06P-07P 12 07P-08P 9 O8P-09P3 TOTAL VISITS FOR 05/25/2011-05/25/2011:240 5-26 RANGE TOTALS: 05A-06A 17 06A-07A 8 07A-08A 16 O8A-09A 34 09A-10A 18 10A-11A 16 11A-12P 16 12P-01P7 01P-02P6 02P-03P 21 03P-04P 18 04P-05P 22 05P-06P 23 06P-07P 46 07P-08P 6 O8P-09P3 TOTAL VISITS FOR 05/26/2011-05/26/2011:277 5-27 RANGE TOTALS: 05A-06A 22 06A-07A 7 07A-08A 16 08A-09A 40 09A-10A 28 10A-11A 15 11A-12P 10 12P-01P5 01P-02P6 02P-03P 13 03P-04P 12 04P-05P 12 05P-06P 1 06P-07P 3 07P-08P 0 08P-09P0 TOTAL VISITS FOR 05/27/2011-05/27/2011: 190 5-28 RANGE TOTALS: 05A-06A 0 06A-07A 0 07A-08A 41 08A-09A 22 09A-10A 11 10A-11A 11 11A-12P 17 12P-01P5 01P-02P13 02P-03P3 03P-04P0 04P-05P0 05P-06P 0 06P-07P0 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/28/2011-05/28/2011: 123 5-29 RANGE TOTALS: 05A-06A 0 06A-07A 0 07A-08A 0 08A-09A 4 09A-10A 19 10A-11A 11 11A-12P 19 12P-01P4 01P-02P0 02P-03P0 03P-04P0 04P-05P0 05P-06P 0 06P-07P 0 07P-08P 0 O8P-09P0 TOTAL VISITS FOR 05/29/2011-05/29/2011:57 5-30 Holiday_Closed 5-31 RANGE TOTALS: 05A-06A 17 06A-07A 8 07A-08A 17 O8A-09A 37 09A-10A 23 10A-11A 13 11A-12P 11 12P-01P8 01P-02P9 02P-03P 14 03P-04P 24 04P-05P 30 05P-06P 25 06P-07P 16 07P-08P4 08P-09P 0 TOTAL VISITS FOR 05/31/2011-05/31/2011:256 Month of May RANGE TOTALS: 05A-06A 376 06A-07A 200 07A-08A 506 08A-09A 885 09A-10A 599 10A-11 A 328 11A-12P 336 12P-01P232 01P-02P215 02P-03P 295 03P-04P 384 04P-05P 552 05P-06P 516 06P-07P 456 07P-08P 123 08P-09P 33 TOTAL VISITS FOR 05/01/2011-05/31/2011:6036 TOTAL PASSES IN SELECTED RANGE: 1,422 Park Board Volunteer Opportunities June Dates Friday. June 10 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time S:OOpm to 9:OOpm Person 1. Vickie Person 2. Person 3. Person 4. Friday June 24 River Night at Riverfront Park Checking id's Time S:OOpm to 9:OOpm Person 1.Vickie Person 2. Person 3. July Dates Friday. July 8 MUTS (Green Committee) Town Square Selling food Time S:OOpm to 9:OOpm Person 1. Person 2. Person 3 Friday, July 15 Movie Night Beecher Park Set-Up/Break down Time 8:OOpm to 10:30 Person 1, Person 2, Friday, July 22 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time S:OOpm to 9:OOpm Person 1. Vickie Person 2, Person 3, Person 4, August Dates Wednesday, Aug 3 Movie Night Beecher Park Set-Up/Break down Time 8:00pm to 10:30 Person 1. Person 2, Friday, Aug, 12 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time 5:00pm to 9:00pm Person 1, Vickie Person 2, Person 3, Person 4, September Dates Hometown Days Festival Labor Day Weekend: All Day Every Day Thursday Sept, 1 Friday Sept. 2 Saturday Sept. 3 Sunday Sept. 4th Respectfully submitted, Recreation Department Staff Memorandum It tLU I To: Park Board From: Scott Sleezer Superintendent of Parks PARKS&RECRMTIC" CC: Bart Olson, Interim Director of Parks and Recreation Date: June 16, 2011 �' L Subject: May 2011 Parks Report Athletic Field Division • Installed turface on the two newly constructed base ball fields and added additional turface to several other existing fields. • Staff prepared the Bridge ball field complex for three tournaments in the month of May. This generated$2,600.00 of revenue for field rental alone. • Staff prepared all seventeen baseball fields for play.More than three hundred games were played in the month of May. Staff does this by dragging the infield filling in holes and trouble spots creating a level playing surface and lining the fields at Bridge Park. • Prepared the soccer fields for play by painting the fields and fixing and repairing goal nets weekly. Beautification Division • Staff worked with Cub Scout Pack 350 to plant annual flowers at Town Square, City Hall, and Beecher Building. • Saturday the 21St staff work with the Junior Women's Club to do a spring clean up at there park name sake. They weeded, edged and mulched the park site,we supplied the mulch. • Staff installed the hanging baskets throughout the down town and Town Square Park. • Made repairs due to vandalism to the dugout at Beecher field five. Playground Division • Staff checked and repaired the sprinkler system for the spray ground feature at Riemenschneider Park. • Drinking fountains were installed for the summer season. • Staff weighed and removed the contents of the recycle containers at the twenty site locations. • Staff inspected all twenty two playgrounds weekly,visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. • Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. • Built playground area at Southside preschool in back parking lot for upcoming summer camps and programs. Turf Division • Staff maintained the turf at over forty City owned sites. This includes mowing over nine hundred acres of turf in the month of May. Staff also string trims,weeds and blows clippings from all paved surfaces at each site. • Staff has started to spot apply vegetation control in and around plant beds. • Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all trash cans. Events • Kayak Attack was held May 14th this was a ribbon cutting and formal naming of the bypass channel. The event included food,venders raft rides and kayak demonstrations. • Memorial Day Remembrance in Town Square Park on Monday. Staff setup and broke down the park for the event. Administration • Construction continued at Raintree park site. The paving contractor has completed the paving of the tennis courts. The fence contractor has completed ninety percent of the fence work. • Tim and I were guests on the Fox Valley Today program on WSPY TV. We talked about upcoming special events,Riverfront Park and various recreation programs. ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L CC: Bart Olson, Interim Director of Parks and Recreation Date: June 17, 2011 4-E Subject: Park Designer Report • Preparation of OSLAD materials for Park Board and City Council meetings • Review of Route 47 downtown improvements and evaluation of cost estimate • Review of Route 47 plans and memo preparation • Attended IDOT meeting on bike trail • Meeting with Gene Sallee on Illinois Commercial Fitness • REC Center Special Meeting • Phone calls on trees/EAB • Attended Cultural Commission meeting regarding Bicentennial Riverfront Park • Research on Grande Reserve Park B Liens • Playful Cities Grant submitted (with help of Krysti Barksdale-Noble) • Worked on Prairie Meadows Grant closeout • Ash tree maps